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HomeMy WebLinkAbout2015-06-25 Council MinutesCity of Corcoran City Council Meeting Minutes June 25, 2015 - 7:00 PM The Corcoran City Council met on June 25, 2015, at City Hall in Corcoran, Minnesota. Present were, Mayor Guenthner, Councilor Hank, Councilor Keefe, Councilor LaFave, and Councilor Thomas. Also present were City Administrator Martens, City Planner Lindahl, City Engineer Torve, Director of Public Safety Gottschalk, and City Clerk/Administrative Services Coordinator Beise. 1. Call to Order/ Roll Call Mayor Guenthner called the meeting to order at 7:00 pm. 2. Pledge of Allegiance Mayor Guenthner invited all in attendance to rise and join in the Pledge of Allegiance. 3. Agenda Approval MOTION: made by Hank, seconded by LaFave to approve the agenda as presented. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) 4. Open Forum Wendy VanBlaircom 20910 Hidden Ponds Dr. Ms. VanBlaircom informed the Council of the request for an ordinance amendment for secondary front yards on tonight's agenda. Greg Hoglund 19220 Hackamore Rd. Mr. Hoglund requested that the City review its process for communicating to citizens regarding development. Mr. Hoglund requested the City begin video recording City Council meetings. 5. Presentations -None 6. Consent Agenda a. Draft Minutes of June 11, 2015 Council Meeting b. Resolution 2015 -36 — NW Jaycees Off -site Gambling c. Resolution 2015 -31 — Appoint City Clerk Treasurer d. Resolution 2015 -35 —Approving Master Subscriber Agreement MOTION: made by Thomas, seconded by Keefe to approve the consent agenda items a. and d. as presented. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) MOTION: made by Thomas, seconded by Keefe to approve the consent agenda b. as presented. Councilor LaFave noted she is a member of the Jaycees. Mayor Guenthner noted that Councilor LaFave is not an officer of the Jaycees. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) MOTION: made by Hank, seconded by Keefe to approve the consent agenda C. as presented. Mayor Guenther and Council welcomed new City Clerk /Administrative Services Coordinator Jessica Beise. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) 7. Claims as Presented a. Escrow Claims (Fund #500) MOTION: made by Thomas, seconded by LaFave to approve the financial claims as presented. Councilor Thomas noted a few claims were submitted later than usual, specifically Wenck. City Administrator Martens noted the claims were being paid within the statutory requirements, however City of Corcoran City Council Meeting Minutes June 25, 2015 - 7:00 PM staff would look into this. City Engineer Torve informed the Council that the invoice was submitted later than usual by Wenck Associates. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) b. All Other Financial Claims MOTION: made by Keefe, seconded by Hank to approve all other financial claims as presented. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) 8. Staff Reports / Memos /Commissions a. Planning Update received, no action required. b. Code Compliance Report received, no action required. c. Financial Performance Report received, no action required. 9. Planning Business / Landform a. Ravinia Final Plat/Final PUD 3'd Addition (city file 15 -007) Report presented by City Planner Lindahl. MOTION: made by LaFave, seconded by Thomas to approve Resolution 2015 -32 — Approving Final PUD Plan and Development Plan for Ravinia 3'd Addition Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) Council discussed. MOTION: made by LaFave, seconded by Keefe to approve Resolution 2015 -33 — Approving Final Plat and Development Contract for Ravinia 3'd Addition Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) b. Commercial Door System —Site Plan, Variance, CUP/[UP (city file -010) Report presented by City Planner Lindahl. MOTION: made by Hank, seconded by Thomas to approve Resolution 2015 -34 — Approving of a site plan, variance, conditional use and interim use permit. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) Council discussed. c. Ordinance Amendment Request — Larry & Wendy VanBlaircom Report presented by City Planner Lindahl. Council discussed the request. Council consensus was not to pursue an ordinance amendment. Mayor Guenthner will meet with staff to discuss alternative options on the matter. 10. Unfinished Business a. Construction Hours Communication Plan — Bill Burgess, Lennar Bill Burgess, President of Minnesota Operations for Lennar discussed the communications plan, including letters, emails and signage, Lennar has created to communicate construction hours to those trade partners involved in the Ravinia project. Council thanked Mr. Burgess for his update. b. Survey Results — Downtown Utility and Street Improvement Project report presented by City Administrator Martens. Council discussed and provided staff direction. MOTION: made by Thomas, seconded by Keefe to call a public hearing to consider the feasibility of the Downtown Utility and Street Improvement Project for the July 23, 2015 City Council meeting which begins at 7:00 pm. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas City of Corcoran City Council Meeting Minutes June 25, 2015 - 7:00 PM (Motion carried 5:0) 11. New Business a. Request to Amend Gambling Ordinance report presented by City Administrator Martens. Resident Chad Robran of 19805 Olde Sturbridge Rd., provided information from the Jaycees prospective on the proposed gambling ordinance. Council discussed and provided direction to staff to work with the City Attorney to draft a lawful gambling ordinance. b. Recycling Contract — Randy's Sanitation report presented by City Administrator Martens. MOTION: made by Keefe, seconded by LaFave to accept the contract with Randy's Environmental Services as presented. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) c. Public Works Maintenance Recruitment Process report presented by City Administrator Martens. Council discussed. MOTION: made by Thomas, seconded by Keefe to approve the Maintenance Operator Job Description and direct staff to begin the recruitment process. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) 12. Unscheduled Items — None 13.2015 Council Schedule a. City Administrator Martens reviewed the draft calendar of upcoming council meeting topics. 14. Council Liaison Calendar Mayor Guenthner will not attend the July Planning Commission meeting; Councilor Hank will attend instead. Mayor Guenthner will attend the October Planning Commission meeting. MOTION: made by Hank, seconded by LaFave to adjourn. Voting Aye: Guenthner, Hank, Keefe, LaFave and Thomas (Motion carried 5:0) Meeting adjourned at 8:55 pm. Services Coordinator