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HomeMy WebLinkAbout2014-07-03 - Planning Commission MinutesCITY OF CORCORAN PLANNING COMMISSION MEETING MINUTES 7:00 PM — THURSDAY, JULY 3, 2014 The Corcoran Planning Commission met on July 3, 2014, at City Hall in Corcoran, Minnesota. Present were: Chair Jacobs, Vice -Chair Ravnholdt, Commissioner Krueger, Commissioner Wu, and Commissioner Schultz. Commissioner Theis arrived at 7:02pm Also present were: Council Liaison Cossette, Administrator Martens, City Planner Lindahl, and Code Compliance Official Pritchard. 1. Call to Order Chair Jacobs called the meeting to order at 7:00p 2. Pledge of Allegiance _ 3. Open Forum — None 2 Approval of: a. Agenda Motion made by Ravnholdt seconded by Wu to approve the agenda as presented. Voting Aye: Jacobs, Ravnholdt, Krueger, Wu, and Schultz. (Motion carried 5:0) b. *April 17, 2014 Planning Commission Minutes Motion made by Krueger seconded by Theis to approve the minutes as presented. Voting Aye: Jacobs, Krueger, Wu, Theis, and Schultz. Commissioner Ravnholdt abstained. (Motion carried 5:0:1) 5. Unfinished Business: None 6. New Business a. *PUBLIC HEARING. Lake Independence Regional Trailhead at 23475 CR 10 Rezoning, Site Plan and Variance (PID 18- 119 -23 -12 -0002) (city file 14 -010) i. Staff Report — City Planner Lindahl presented her staff report ii. The Commission asked questions and discussed the snowmobile trail reroute. Mr. Bowe, Three Rivers Park District (TRPD), stated that the trail was moved to cross the gravel parking lot, rather than the paved trail. Mr. Bowe also stated that the trailhead would not be maintained or plowed in the winter and the CXT bathroom would be locked; the date of closure and opening would be dependent on weather. The commission inquired about the number of parking stalls. Mr. Bowe stated that TRPD determined they would need 6 -8, but planned for 10. The commission asked for maintenance clarification. The facility would be maintained by TRPD twice weekly. It was questioned whether or not trash facilities would be provided. Mr. Bowe stated they were not planned to be provided. In discussing the parking lot, it was stated by Mr. Bowe that the entrance is located as far to the east as it could be and the gravel lot would be striped initially, but not restriped. TRPD stated that many of the anticipated users would be repeat users, and the ADA parking stall would be permanently striped and this would direct parking for the rest of the lot. The commission asked who would monitor the site. It was determined that the site would be policed by TRPD. The Corcoran Police Department is aware of the project and will be coordinating directly with the Park Police. The commission asked if the trailhead could be permanent. Staff stated that it is possible, but the application was for a temporary facility and that the facility would most likely become part of a larger facility in the future. iii. Open Public Hearing — Chair Jacobs opened the public hearing. (7:31 pm) iv. Public Comment — Trish Krueger, Parks and Trails Commission, shared that the commission were very happy with the trailhead project and in fact had previous discussions to acquire the property for a city -owned park facility. Tom Cossette, 9200 Shannon Lane, inquired about tree removal and its necessity. He stated that two trees shown to be removed should remain. Mr. Bowes stated that the removal is to accommodate the snowmobile trail and possibly because the trees were damaged, diseased, or dead. The snowmobile trail is located to avoid both right -of -way and existing electrical poles and guy wires. The commission discussed screening to the East; staff determined that the proposed screening was sufficient. V. Close Hearing Motion made by Theis seconded by Wu to close the public hearing. Voting Aye: Jacobs, Ravnholdt, Krueger, Wu, Theis, and Schultz. (Motion carried: 6:0) (7:41 pm) vi. Commission Discussion & Recommendation — The commission continued discussions regarding trash facilities and refuse containers; staff proposed resolution condition revisions to include the requirement of trash facilities and a urinal in the restroom. The commission continued discussions regarding screening to County Road 19 and tree removal. The commission felt that they did not have adequate information to address the tree removal plan and the applicant agreed to provide additional information to staff in advance of the council meeting for council consideration. Motion made by Ravnholdt seconded by Theis to recommend approval of the Ordinance Amendment as presented. Voting Aye: Jacobs, Ravnholdt, Krueger, Wu, Theis, and Schultz. (Motion carried: 6:0) Motion made by Krueger seconded by Ravnholdt to recommend approval of the Findings of Fact for Rezoning as presented. Voting Aye: Jacobs, Ravnholdt, Krueger, Wu, Theis, and Schultz. (Motion carried: 6:0) Motion made by Krueger seconded by Schultz to recommend approval of the Site Plan and Variance subject to the findings and conditions with 2 revisions prepared by staff. Voting Aye: Jacobs, Ravnholdt, Krueger, Wu, Theis, and Schultz. (Motion carried: 6:0) 7. Reports: a. *Planning Project Update - Information Only b. *Adopted Mission Statement, Vision Statement, Value Statement and Strategic Goals - Information Only c. Liaison Report — Presented by Councilperson Cossette d. Other Business — None 8. Adjournment Motion: made by Ravnholdt seconded by Krueger to adjourn. Voting Aye: Jacobs, Ravnholdt, Krueger, Wu, Theis, and Schultz. (Motion carried 6:0) Meeting adjourned at 8:43pm. Submitted by Mike Pritchard Code Compliance Official