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Home My WebLink About2008-12-22 - Council MinutesCITY OF CORCORAN CITY COUNCIL MEETING December 22, 2008 CALL TO ORDER AND ROLL CALL Call to Order The Corcoran City Council met on December 22, 2008, at City Hall in Corcoran, Roll Call Minnesota. Present were Mayor Guenthner, Councilor Jacobs, Councilor Hudok, Councilor Thomas and Councilor Grabowski. Also present were Interim City Administrator Bodem, Police Chief Gormley, and Public Works Superintendent Meister, and Bonestroo Bridge Inspector Ronald Benson. Councilor Hudok had an excused absence. Mayor Guenthner called the meeting to order at 7:00 p.m. followed by the Pledge of Allegiance. 3. AGENDA APPROVAL Agenda Approval Interim City Administrator added 7e. Year End Claims. Councilor Grabowski added l la. Renewable Energy MOTION made by Grabowski, seconded by Hudok to approve the agenda with modifications. Voting Aye: Guenthner, Jacobs, Hudok, Grabowski, and Thomas (Motion carried 5:0) 4. OPEN FORUM Open Forum No open forum items Presentations 5. PRESENTATIONS No presentation items. 6. Unfinished Business Unfinished Business 6a. 2009 Budget Interim City Administrator Bodem presented a summary to the council from the December 11, 2008, Truth in Taxation hearing. The 2009 General fund budget is currently not in balance (proposed revenues are $137,102 less than proposed expenditures) as a result of recent revisions to the budget. • Total proposed General fund revenues for 2009 are budgeted at 5.2% higher than the 2008 General fund revenue budget. • Total proposed General fund expenditures for 2009 are budgeted at 11.6% higher than the 2008 General Fund expenditure budget. The budget was presented on the premise to keep the same level of service ending 2008. It was presented to mirror what the City adopted for the 2009 proposed levy certification for submission to the Hennepin county auditor as follows: General Fund Levy $2,330,962 Equipment Certificates Debt Levy $ 216,979 Facility Expansion Debt Levy $ 41,108 Total $2,589,049 Councilor Thomas presented a PowerPoint showing comparison of budget percentages to other cities. Page -1- CITY OF CORCORAN CITY COUNCIL MEETING December 22, 2008 Council members discussed different options of where to cut in the budget. A couple of recommendations included cutting gravel for one year or cutting public safety. MOTION made by Grabowski, seconded by Thomas to approve Budget 2009 as proposed with deficit. Voting Aye: Grabowski, Thomas, Hudok, and Guenthner. Voting Nay: Jacobs. (Motion Carried 4:1) 7. NEW BUSINESS 7a. Planning Commission and Parks and Trails Commission Joint Recommendation The Planning Commission and Parks and Trails Commission agree that the City should apply available resources to resolving the remaining Trail Easement issues. The Trail Easement issues are complex and would be more efficiently resolved with professional planning assistance. The issues are as follows: • Identification of Trail Easements not currently recorded or the Park Dedication Fees which have not been traced to final plats accepted by the City. • Creation of a trail easement map for the purpose of city planning and decisions. • Creation of a city procedure that will ensure the recording of trail easements and/or park dedication fees and the updating of the Master trail easement map for the City Council, Commission, and the Public. The Planning Commission and the Parks and Trails commission request the City Council to allocate funds from the 1000 Friends Grant for the resolution and further planning of Trail Easements and ask for a preliminary estimate. Councilor Thomas recommends directing City Attorney to show how to use park dedication fund and call Tina and identify how the planning for Trail Easements can be captured on the 1000 Friends Grant. 7b. Corcoran Engagement Letter with KDV — 1008 Year end Audit working Papers Motion made by Thomas, seconded by Grabowski to approve the engagement proposal with KDV for 2008 year -end audit working paper preparation. Voting Aye: Grabowski, Thomas, Hudok, Jacobs and Guenthner. (Motion Carried 5:0) 7c. Resolution 2008 -49 Committing to the replacement of the Shannon Lane Culvert. MOTION made by Grabowski, seconded by Hudok to approve Resolution 2008- 49 Committing to the replacement of the Shannon Lane Culvert. Voting Aye: Grabowski, Thomas, Hudok, Jacobs, and Guenthner. (Motion Carried 5:0) 7d. Resolution 2008 -50 Authorizing activities related to the replacement of the Shannon Lane Culvert MOTION made by Grabowski, seconded by Hudok to approve Resolution 2008- 50 Authorizing activities related to the replacement of the Shannon Lane Culvert. Voting Aye: Grabowski, Thomas, Hudok, Jacobs, and Guenthner. (Motion Carried New Business Resolution 2008 -49 — Committing to the replacement of the Shannon Lane Culvert Resolution 2008 -50 — Authorizing activities related to the replacement of the Shannon Lane Culvert Page -2- CITY OF CORCORAN CITY COUNCIL MEETING December 22, 2008 5:0) Claims as presented 8. CLAIMS AS PRESENTED 8a. Escrow Claims (Fund 500) MOTION made by Hudok, seconded by Grabowski to approve the Escrow Claims (Fund 500). Voting Aye: Thomas, Grabowski, Jacobs, Hudok, and Guenthner. (Motion carried 5:0) 8b. Building Inspection Claims No Building Inspection Claims. 8c. All Other Claims as Presented MOTION made by Hudok, seconded by Grabowski to approve all other claims as presented. Voting Aye: Thomas, Grabowski, Jacobs, Hudok, and Guenthner. (Motion carried 5:0) Consent Agenda 9. CONSENT AGENDA 9a. December 11, 2008 Draft Minutes Change part of the answer to Dorthy Thies' question about fiscal disparities to read "Based on the cities commercial evaluation you either make a net contribution or net withdrawal form the pool based on creating a balance." Page 2, 8th Bullet point: change word "budget" to "budgeted ", also after 11.6% add higher. Page 2, 7a, 5th line, change card to cars. MOTION made by Thomas, seconded by Grabowski to approve minutes with the modifications. Voting Aye: Thomas, Grabowski, Hudok, Jacobs, and Guenthner. (Motion Carried 5:0) Resolution 2008 -46 the final Tax - 9b. Resolution 2008 -46 Adopting the final Tax levy 2008, collectible in 2009. Levy Adopting Ling MOTION made by Grabowski, seconded by Thomas to approve Resolution 2008- 46 Adopting the final Tax levy 2008, collectible in 2009. Voting Aye: Thomas, Grabowski, Hudok, and Guenthner. Voting Nay: Jacobs (Motion Carried 4:1) Resolution 2008 -47 — Suspension for Health 9c. Resolution 2008 -47 Suspension for Health Reimbursement Suspension MOTION made by Thomas, seconded by Grabowski to approve Resolution 2008- 47 Suspension for Health Reimbursement. Voting Aye: Thomas, Grabowski, Jacobs, Hudok, and Guenthner. (Motion Carried 5:0) Resolution 2008 -48 Designation as an 9d. Resolution 2008 -48 Designation as an Agricultural Preserve Agricultural Preserve Council discussed resolution 2008 -48 on whether to approve or table until the sewer portion of the comp. plan has been reviewed. MOTION made by Hudok, seconded by Grabowski to approve Resolution 2008- 48 Designation as an Agricultural Preserve. Voting Aye: Grabowski, Jacobs, Hudok, and Guenthner. Voting Nay: Thomas. (Motion Carried 4:1) Page -3- CITY OF CORCORAN CITY COUNCIL MEETING December 22, 2008 10. COUNCIL AND STAFF REPORTS 10a. Corcoran Lions Car Storage Opinion Letter — City Planner The City Planner came to council and stated that he was unable to locate any existing Conditional Use, Accessory Use or Interim Use Permits other than for the communication tower located at the property. The Corcoran Lions request to utilize the property during the winter months for an auto storage facility will result in an expansion of the use of the property that is currently not contemplated by the City Code, the Comprehensive plan or the current activities at the site. The City Code states that the P -I zoning district is meant for "general public and semi - public uses ". The City is currently guiding the properties for future urbanization and as such the current activities could be considered "temporary uses ". The city recommends that the Corcoran Lions submit a Planned Unit Development (PUD) request per City Code Section 1420.120, on the property for a new vehicle storage yard. Mayor stated that the Corcoran Lions could rezone the PUD, and apply for a CUP without a development proposal. Contact Tina about up- zoning and contact City Planner about filling out a rezoning application. 11. UNSCHEDULED ITEMS Ila. Renewable Energy — Councilor Grabowski MOTION made by Grabowski, seconded by Thomas for the City of Corcoran to explore possibilities of allowing alternative energy resources to be used by private citizens in the future. Voting Aye: Grabowski, Thomas, Hudok, Jacobs, and Guenthner. (Motion Carried 5:0) 12. ADJOURNMENT MOTION made by Thomas, seconded by Grabowski, to adjourn at 9:00 p.m. Voting Aye: Guenthner, Jacobs, Thomas, Hudok, and Grabowski (Motion carried 5:0) Kim Bachmeier, City Clerk Treasurer Council and Staff Reports Unscheduled Items Adjournment Page -4-