HomeMy WebLinkAbout2015-05-19 - Parks & Trails Agenda PacketCity of Corcoran
Corcoran Parks and Trails Commission
Agenda
May 19, 2015 - 7:00 PM
1. Call to Order/ Roll Call
2. Pledge of Allegiance
3. Agenda Approval
a. Agenda
b. Minutes — April 21, 2015*
4. Open Forum
5. Presentations
a. Chelsea Caye
b. Matt Gottschalk
c. Pat Meister
6. Reports /Information
a. Active Planning Applications — Informational only*
7. Old /Unfinished Business
8. New Business
a. Discussion of Adding Parks and Recreation Employee*
b. Regional Recreation Amenity Design Schedule*
c. June Meeting Schedule*
9. Subcommittee & Miscellaneous Reports
a. City Council Report — TBD*
b. Athletic Association
c. Park Dedication Fund*
10. Other Business- none
11. Announcements - none
12. Adjournment
*Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by
Door.
City of Corcoran rtem 3b.
Corcoran Parks and Trails Commission
Minutes
April 21, 2015 - 7:00 PM
The Corcoran Parks and Trails Commission met on April 21, 2015, at City Hall in Corcoran, Minnesota.
Present were, Commissioners - Anderson, Krueger, Meister, Nybo, Regan, Robran, Strehler, and
Tessmer
Absent: Commissioner Dale
Also present Council Liaison Pat Hank
Commissioner Anderson called the meeting to order at 7:00 pm
1. Call to Order / Roll Call
2. Pledge of Allegiance
3. Agenda Approval
a. Agenda
Motion: made by Nybo, seconded by Regan to approve the Agenda as presented.
Voting Aye: Anderson, Krueger, Meister, Nybo, Regan, Robran, Strehler, and Tessmer
(Motion carried 8:0)
b. Minutes March 17, 2015
Motion: made by Nybo, seconded by Tessmer to approve the Minutes as presented.
Voting Aye: Anderson, Krueger, Meister, Nybo, Regan, Robran, Strehler, and Tessmer
(Motion carried 8:0)
4. Open Forum - None
5. Presentations - none
6. Reports /Information
a. Active Planning Applications - Informational only, no action taken
7. Old /Unfinished Business - None
8. New Business
a. 2016 Fee Schedule — The Commission discussed fees from surrounding and comparable
cities and found Corcoran prices to be slightly lower; discussed a possible higher fee for
non - resident users. The Commission discussed the need for a city staff person to manage
parks and recreation activities. The Commission also discussed opportunities for additional
parks funding such as gambling revenue.
Motion: made by Robran, seconded by Tessmer to direct staff to investigate the costs related to
obtaining a staff member to manage parks and recreation activities.
Voting Aye: Anderson, Krueger, Meister, Nybo, Regan, Robran, Strehler, and Tessmer
(Motion carried 8:0)
Motion: made by Tessmer, seconded by Krueger to recommend a $10 increase in facility rental
costs for non - residents.
Voting Aye: Anderson, Krueger, Meister, Nybo, Regan, Robran, Strehler, and Tessmer
(Motion carried 8:0)
Motion: made by Krueger, seconded by Tessmer to recommend Commissioner Robran present
gambling revenue information to the City Council.
Voting Aye: Anderson, Krueger, Meister, Nybo, Regan, Robran, Strehler, and Tessmer
(Motion carried 8:0)
b. Future Grant/Funding Requests — The Commission discussed needs for future grant funding
requests which included updating playground equipment, costs to hire a staff person to
manage parks and recreation activities, costs related to development of open space park,
trail sign design, and a water circulation feature for City Park pond.
City of Corcoran Item 3b.
Corcoran Parks and Trails Commission
Minutes
April 21, 2015 - 7:00 PM
9. Subcommittee & Miscellaneous Reports
a. City Council Report — Councilmember Hank updated the Commission on City Council
activities
b. Athletic Association — None
c. Park Dedication Fund — Informational only
10. Other Business —
Chair Anderson updated the Commission on the tree giveaway program stating that 362 trees out of
400 have been preordered which is the most ever for the program.
Heard that the Jaycees Easter Egg Hunt was well attended and a huge success.
Directed staff to invite Chelsea Caye to the May meeting to discuss Memorial Garden maintenance.
11. Announcements - none
12. Adjournment
Motion: made by Krueger, seconded by Tessmer to adjourn the meeting at 8:30 pm
Voting Aye: Anderson, Krueger, Meister, Nybo, Regan, Robran, Strehler, and Tessmer
(Motion carried 8:0)
Submitted by
Brad Martens City Administrator
A
MEMORANDUM
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April 14, 2015
............................... ...............................
Brad Martens
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City Council, Planni
............................... ...............................
Kendra Lindahl, Cit
Agenda Item 6a.
i •
i •
L A N D F O R M
From Site to Finish •
105 South Fifth Street,
Suite 513
Minneapolis, MN 55401
Commission. Parks & Trails Commission
Planner
Active Corcoran Planninq Applications
The following is a summary of project status for current, active projects:
•
i +®
Tel: 612 - 252 -9070
Fax: 612 - 252 -9077
www.landform.net
Ravinia 2nd Addition Final Plat and Final PUD Plan (City file 15 -003) The City has received an
application for approval of the plans for phase II of the Ravinia project. The application was reviewed
at the April 2nd Planning Commission meeting and City Council action is expected on April 23rd. The
applicant has also requested that the City Council hold a public hearing to vacate a small portion of
the Gleason Road right -of -way that was erroneously left out of the legal description for the vacation
last year. This is simply a clean -up issue that would vacate all of the existing Gleason Road right -of-
way and Gleason Road right -of -way is dedicated with the plat.
2. Corcoran Public Works Site Plan Amendment and Variance (city file 15 -006). The site plan
amendment and variance are to grant after - the -fact approvals for changes to the approved site plan
that were made in the field and generally authorized by the subcommittee. The gravel storage area
that was added on the south area of the fenced yard requires a variance. The item was reviewed at a
public hearing at the April 2nd Planning Commission meeting and Council action is expected at the
April 23rd meeting.
3. Ravinia 3rd Addition Final Plat and Final PUD Plan (City file 15 -007) The City has received an
application for approval of the plans for phase III of the Ravinia project. Staff is reviewing the plans for
completeness and the item will be scheduled for Planning Commission and City Council review in May
or June.
4. Hope Church Comprehensive Plan Amendment (City file 15 -007) The City has received a written
request by Hope Church to consider a comprehensive plan amendment for two portions of their
property. A summary of the request will be provided to the City Council on April 23rd for feedback.
5. Strehler Estates Sketch Plan and Topographic Waiver (City file 15 -008) The City has received an
application for approval of a topographic waiver and a request to allow a private drive for four homes
at 22900 Strehler Road. The item is scheduled for City Council review on April 23 rd
6. Sign Ordinance Update. At the April work session, the City Council directed staff to prepare a
proposal for a sign ordinance update. We are working to develop scope of work for Council
consideration.
Also, there are a number of projects that have been approved, but are still not filed and closed out:
1. Corcoran Business Park (City file 06 -005). The City Council granted a one year extension to the
final plat approval, which expired on April 12, 2011. Staff has spoken to the applicant and is still
working to close out this project. Staff has spoken to the applicant and will schedule a meeting in
March when more information is available on the Loretto sewer project.
Landform , SensiblyGreen and Site to Finish® are registered service marks of Landform Professional Services, LLC.
1
2. Hope Ministries Conditional Use Permit for Cemetery and Vacation of Drainage & Utility
Easement at 19951 Oswald Farm Road (City file 12 -002). Hope Ministries submitted a request for a
conditional use permit to allow a cemetery west of the existing church. The application was approved
by the City Council on March 22nd and site work had begun. The letter of credit for site improvements
has been released but we are holding the escrow pending completion of the approved landscaping.
The applicant has indicated that they are considering a site plan amendment application to modify the
approved plans. Staff met again with Pastor Brian Lother in December to try to finalize this issue and
address some other questions or concerns from him. We hope to be able to wrap this up in the near
future.
3. Lano Equipment at 23580 Highway 55 Site Plan Modifications for Cold Storage Building. (31-
119 -23 -34 -0007) (13 -006). This item was approved by the City Council on July 11 h. The building
permit has been issued, but staff has determined that the building was not being built according the
approved plans. The applicant submitted revised plans and the City Council approved a site plan
modification at the June 12th meeting. City staff is working with them to make the corrections and
complete the building and site improvements. Last week, the applicant indicated that they will not be
completing the work until next spring. The City has a letter of credit in place to ensure the work is
completed as approved.
4. Ess Brothers Site Plan Amendment and Conditional Use Permit Amendment for an accessory
building at 9350 County Road (PID # 07- 119 -23 -43 -0004) (City File No. 13 -031) The applicant
requested approval of a 5,500 square feet detached, accessory building with 20 -foot sidewalls. The
City Council approved this item on January 23rd. The applicant must comply with all conditions of
approval (which require landscaping improvements) and then staff will inspect before refunding any
remaining escrow. Staff reached out to the applicant in December to try to close out the remaining
issues but did not hear back from the landowner.
5. Fox Ridge 2nd Addition Final Plat at 9495 Trail Haven Road (PID 09- 119 -23 -41 -0011) (City File 14-
006). This final plat application for a final plat of Outlot A, Baumeister 3rd Addition was approved by
the City Council on May 22nd. The applicant will prepare mylar for signature and filing. After the
documents are filed, the remaining escrow can be released.
6. Patnode Farms Preliminary Plat and Final Plat at 22610 County Road 50 (PID 20- 119- 23 -43-
0003) (City file 14 -021). Mike Patnode has submitted a request for plat approval to create one lot for
the existing home and one outlot to be sold. The Planning Commission held a public hearing on
September 4, 2014 and the City Council approved it at the September 25th meeting. The mylar has
been released for filing at the County. Upon installation of all required wetland and corner
monuments, the City will inspect and release any remaining escrow.
7. Sawgrass Preliminary Plat, Preliminary PUD Development Plan and Rezoning for Peachtree
Partners LLC on Schendel property at 20400 County Road 10 (City file 14 -027). The City
received the application materials and is currently reviewing for completeness. The Parks and Trails
Commission reviewed this request on November 18th and recommended acceptance of a combination
of land and cash. The Planning Commission held a Public Hearing on December 4th and the City
Council approved the request on December 11tH
8. Proehl Preliminary Plat, Final Plat and Variance at 20630 Larkin Road (City file 14 -028). The
applicant has requested approval of a variance from the minimum lot size in the UR zoning district to
subdivide the existing property to create one lot for the original farmstead and a second lot for the
second home on the site. The Planning Commission held a Public Hearing on December 4th and the
City Council approved the request on December 11th. The applicant is working through watershed
issues and then they may file the plat at Hennepin County.
9. Corcoran Pet Care Center Sign Plan at 7559 CR 116 (26- 119 -23 -11 -0016) (City file 14 -031) - The
applicant has requested approval of a master sign plan as required by the sign ordinance and a
variance from the sign standards for new signage on the shopping center. The signage would be
updated as part of other exterior building improvements. This item was reviewed by the Planning
Commission on February 5th and approved by the City Council on February 12th. The applicant will
need to apply for sign permits and then staff will begin closing out the file.
MEMORANDUM
10. Donald Tombers Request for Preliminary Plat and Final Plat approval for " Tombers Acres" on
property at 9120 Trail Haven Road (PID 15- 119 -23 -21 -0001) (City file no. 14 -032). The City
Council approved a topographic survey and wetland delineation waiver on this site in 2014. The
application will create on 5 +/- acre lot for the existing farmstead and one large outlot that will continue
to be farmed. This item was reviewed by the Planning Commission at a public hearing on February 5th
and approved by the City Council on February 26th. The applicant must file the final plat at Hennepin
County and then we will close out the file.
11. Vollrath Agricultural Preserve Initiation and Expiration at 22903 Strehler Road (PID 20- 119 -23-
22 -0003) (city file 14 -035). The property is already enrolled in Ag Preserve and the status expires
this year. The applicant is requesting approve to reenroll and initiation expiration, which would be 8
years from the approval date. This item was approved by the City Council at the January 22nd Council
meeting.
12. Vollrath Agricultural Preserve Initiation and Expiration at 8690 Bechtold Road (PID 16- 119 -23-
33 -0003 and 21- 119 -23 -22 -0001) (city file 14 -036). The property is already enrolled in Ag Preserve
and the status expires this year. The applicant is requesting approve to reenroll and initiation
expiration, which would be 8 years from the approval date. This item was approved by the City
Council at the January 22nd Council meeting.
Finally, there are a few projects that have not yet been started but have been identified as action items or
future projects. The City Administrator will be working with the City Council to prioritize 2015 projects:
Design Guideline Update for Southeast District /Downtown. The Council approved a Landform
proposal to update the existing design guidelines for this area. The design guidelines are adopted as
part of the Zoning Ordinance and will be enforced as new development is proposed, consequently, the
City Council wishes to revisit that planning effort to ensure it is still consistent with the City's goals.
The City Council appointed a subcommittee, but the City Council has decided to delay kickoff as we
work through some associated issues as part of some new development plans. The subcommittee
has been disbanded and the Council will reconsider this project in 2015.
2. City- Initiated Park Dedication Ordinance Update (City File 14 -007). Staff was directed to bring
back other potential amendments for consideration in 2015, including revisions to clarify whether or
not existing homes are subject to park dedication when part of a plat, how to ensure that land
dedication in the rural areas is fairly required and a review of our park dedication requirements.
MEMORANDUM
CITY OF CORCORAN
8200 County Road 116, Corcoran, MN 55340
763.420.2288 — Office 763.420.6056 — Fax
E -mail - general(cDci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us
MEMO
Meeting Date: May 19, 2015
To: Parks and Trails Commission
From: Brad Martens, City Administrator
Re: Discussion of adding parks and recreation employee
At the April 21, 2015 Parks and Trails Commission, a motion was approved directing
staff to investigate the costs related to obtaining a staff member to manage parks and
recreation activities. It is the understanding that the following programs would be
managed by the employee:
• Youth baseball
• Youth softball
• Youth soccer
• Assist with Country Daze
Staff has begun to have conversations with the associations to establish the amount of
work that would be required by a city employee. It is requested that the commission
further discuss the idea so staff can complete budget assumptions.
It is anticipated that a wage of $11 per hour would be sufficient for such a position.
Factoring in additional wage requirements (social security, etc.) staff anticipates a total
cost of $12 per hour.
Attachment:
N/A
I
CITY OF CORCORAN
8200 County Road 116, Corcoran, MN 55340
763.420.2288 — Office 763.420.6056 — Fax
E -mail - general(cDci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us
MEMO
Meeting Date: May 19, 2015
To: Parks and Trails Commission
From: Brad Martens, City Administrator
Re: Regional Recreation Amenity Design Schedule
At the April 23, 2015 City Council meeting, the Council discussed goals for the
organization. One of the goals is to plan for the Regional Recreation Amenity, better
known as the Roehlke Park. The Council has assigned the Parks and Trails
Commission with the task of establishing recommended amenities for the park by the
end of 2015.
Staff would like the Parks and Trails Commission to review the below recommended
schedule in order to complete the assignment as requested by the City Council:
• May 19, 2015
• Discuss assignment, agree on project schedule
• Request Corcoran Athletic Association and Corcoran Soccer Association
to present projected needs at the June 16, 2015 meeting
• June 16, 2015
• Receive projected needs from Corcoran Athletic Association and Corcoran
Soccer Association
• Review preferred amenities from 2014 discussion
• July 21, 2015
o Staff report on how preferred amenities could fit into the site
• August 18, 2015
o Refine amenities
• September 15, 2015
o Refine amenities, review possible costs
• October 20, 2015
o Refine amenities
I
• November 17, 2015
o Approve motion recommending amenities for the proposed park
There are many additional steps following this assignment to move this project forward.
This specific assignment is to get a recommendation from the Parks and Trails
Commission on what amenities are the most important for Corcoran.
Attachment:
1. Work Plan
City of Corcoran
Strategic Goal Work Plan
GOAL: Plan for the Regional Recreation Amenity
ASSIGNMENT
DEADLINE
ASSIGNED TO:
Meet with legislators to get on bonding tour
May 31, 2015
Mayor, City Administrator
Complete meetings with possible partners
June 30, 2015
Mayor, City Administrator
Establish recommended amenities
December 31, 2015
Parks & Trails Commission
Investigate possible grant opportunities
January 1, 2016
City Administrator
Sketch plan review and discussion of financing
January 28, 2016
City Administrator, Planner, Finance consultant
Draft/approve RFP for park planning agency for design
March 10, 2016
City Council, City Administrator
Approve agreement with selected park planning agency
April 28, 2016
City Council
Meetings with various user groups, stakeholders, etc.
August 31, 2016
Planning agency, Council, City Administrator
Park planning agency recommends design
September 30, 2016
Planning agency
Parks & Trails Commission review of recommended design
October 18, 2016
Parks & Trails Commission
City Council review of recommended design plan
October 27, 2016
City Council
City Council approval of design plan
November 21, 2016
City Council
City Council approval of finance plan
December 22, 2016
City Council
Bid project
January 13, 2017
City Administrator
Issue bonds for purchase and construction (phase 1
March 23, 2017
City Council
Execute purchase agreement
March 31, 2017
City Council
Construction begins (phase 1
May 1, 2017
Contractor, City Engineer
Substantial completion
August 31, 2017
Contractor, City Engineer
M
CITY OF CORCORAN
8200 County Road 116, Corcoran, MN 55340
763.420.2288 — Office 763.420.6056 — Fax
E -mail - general(cDci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us
MEMO
Meeting Date: May 19, 2015
To: Parks and Trails Commission
From: Brad Martens, City Administrator
Re: June Meeting Schedule
I will be on vacation the week of June 15' which is the week of the scheduled June
Parks and Trails Commission meeting. It is requested that the Commission discuss
moving the meeting to a different date. The following are recommended:
• Tuesday, June 231d
• Tuesday, June 30"
Please review your calendars in advance of the meeting in order to proceed with a
recommendation.
Attachment:
N/A
M
�r
- 3
CITY OF CORCORAN
8200 County Road 116, Corcoran, MN 55340
763.420.2288 — Office 763.420.6056 — Fax
E -mail - general(cDci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us
MEMO
Meeting Date: May 19, 2015
To: Parks and Trails Commission
From: Brad Martens, City Administrator
Re: City Council Report
The Parks and Trails Commission last met on April 21, 2015. The following is a recap
of some of the items discussed at City Council meetings since that time. A full recap can
be found by reviewing the approved City Council minutes on the website
April 23, 2015
• Ordinance 2015 -301 Authorizing Recovery of Costs
o Approved an ordinance authorizing the City to recover costs charged to the
city which are attributed to non - payment from property owners (watershed
issues, etc.)
• Public Works Facility Warranty Issues
o Reviewed an update on warranty issues at the Public Works Facility. Issues
are from water migration from outside the building. Compaction is likely the
issue and contractor meetings are taking place. There is no belief at this time
that the City has any liability and no action was taken.
• Ravinia 2nd Addition Final Plat and Final PUD Plan
o Approved the final plat and final PUD plan for the 2nd phase of Ravinia which
includes 36 lots
• Public Hearing: Gleason Road right -of -way vacation
o Approved a technical fix to the vacation of Gleason Road
• Public Works Site Plan Amendment and Variance
o Approved an after the fact site plan amendment and variance for changes
made to the Public Works Facility during the construction process
N'M -
• Hope Community Church Comprehensive Plan Amendment
o Discussed a request by Hope Community Church to amend the 2030 land
use map and sanitary sewer staging plan. Council discussed and directed
staff to incorporate into 2016 budget as a City initiated project.
• Sign Ordinance Update
o Directed staff to move forward with a plan to update the Sign Ordinance
• Dirt Hauling and Grading Regulations
o Update the Council on dirt hauling and grading regulations. Council directed
staff to continue with regulations as established
• Strategic Goal Work Plan
o Reviewed the Strategic Goal Work plan which includes the following seven
goals:
• Complete Downtown Utility and Street Improvement Project
• Pave Gravel Collector Roads
• Plan for the Regional Recreation Amenity (Roehlke)
• Establish Business Group
• Establish Night to Unite program
• Update Sign Ordinance
• Improve City Council Chamber (technology, safety, televising)
• Deputy Clerk Appointment
o Appointed Jeanie Heinecke Deputy Clerk effective upon the start date of the
City Clerk /Administrative Services Coordinator (anticipated June 18th)
May 11, 2015
• 2014 Audit
o Accepted the 2014 Audit as presented
• Open Book Meeting Recap
o Reviewed feedback from April 9th Open Book meeting; directed staff to plan
for an Open Book meeting for 2016
• ISO Rating
o Heard an update about fire insurance ratings in Corcoran and the background
behind the ratings
• Consideration of Ordinance Changes Regarding the Creation of Lots without
Development Rights
o Discussed request to amend ordinance to allow the creation of lots without
building rights if additional rights could be obtained in the future. Directed staff
to proceed with the update
• Three Rivers Park District Sign Request
o Approved a request by Three Rivers Park District to use a larger sign than
previously approved in original plans
• Asbestos and Hazardous Material Assessment — 20112 County Road 10
o Discussed opportunity to a remove hazardous building at 20112 County Road
10; staff directed to pursue county grant program
rM-
Administration Department Transition Plan
o Heard an update on activities in the Administration Department during the
transition period of the reorganization
Maintenance and Service Contract — JOTS Computer Services, Inc.
o Approved a contract with JOTS Computer Services, Inc. to provide IT
services for the City.
Attachments:
N/A
CITY OF CORCORAN
PARK CAPITAL FUND REPORT
April 30, 2015
CASH FUNDS
Date
Park Memorial
Dedication Park
Maintenance
01/01/15 Beginning Balance 2015
355,191.13 10,644.95
365,836.08
1 of 2
CITY OF CORCORAN
FARMERS STATE SAVINGS
April 30, 2015
Savings
Date
Expense
Interest
Revenue
Balance
3/2013
5.26
10,184.51
8/2013
Garden Maintenance
(287.50)
9,897.01
6/2013
5.32
9,902.33
9/2013
1.65
9,903.98
10/2013 Garden Maintenance
(430.00)
9,473.98
10/2013 Garden Maintenance
(310.00)
9,163.98
12/2013
1.24
9,165.22
3/2014
1.13
9,166.35
6/2014
Chelsea Cay
(270.00)
8,896.35
6/2014
Lawn King
(220.00)
8,676.35
6/2014
Milbrandt Donation
5,000.00
13,676.35
6/2014
Interest earned
1.14
13,677.49
7/2014
Lawn King
(660.00)
13,017.49
7/2014
Chelsea Cay
(370.00)
12,647.49
7/2014
Chelsea Cay
(100.00)
12,547.49
7/2014
Chelsea Cay
(140.00)
12,407.49
7/2014
Chelsea Cay
(319.78)
12,087.71
7/2014
Chelsea Cay
(395.00)
11,692.71
9/2014
Chelsea Cay
(70.00)
11,622.71
9/2014
Grove Nursery
(258.70)
11,364.01
9/2014
Interest earned
1.50
11,365.51
10/2014
Chelsea Cay
(342.00)
11,023.51
11/2014
Chelsea Cay
(380.00)
10,643.51
12/2014
Interest earned
1.44
10,644.95
10,644.95
TOTAL
$ (6,117.64)
$ 221.65
$ 16,540.94
$ 10,644.95