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2015-03-26 - Council Agenda Packet
Agenda Corcoran City Council March 26, 2015 - 7:00 PM 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Open Forum 5. Presentations a. Resolution 2015 -15 Honoring Lieutenant John Hamilton* 6. Consent Agenda a. Draft Minutes of March 12, 2015 Council Meeting* b. Resolution 2015 -11 Awarding Asphalt Maintenance Contract* c. Resolution 2015 -12 Awarding Seal Coating Contract* d. Resolution 2015 -13 Accepting NW Area Jaycees Donation* e. Resolution 2015 -14 Sponsoring NW Trails (2015 - 2016)* 7. Claims as Presented a. Escrow Claims (Fund #500)* b. All Other Financial Claims* 8. Staff Reports / Memos /Commissions a. Planning Update Report* b. Code Compliance Report* c. Truck Safety Seminar* d. Public Works Facility Budget Update* e. Correspondence From March 12, 2015 Open Forum* 9. Planning Business / Landform a. Fehn Sketch Plan at 20901 County Road 117 (PID 03- 119 -23 -13 -0001) (City File 15 -005)* 10. Unfinished Business a. Hope Center Change Request #5* b. Hope Center Pay Request #5 and Release of Retainage* 11. New Business a. Elected Officials Emergency Management Handbook b. Forklift Purchase* 12. Unscheduled Items 13. 2015 Council Schedule* 14. Council Calendar Planning Commission 04/02/15 05/07/15 06/04/15 07/02/15 08/06/15 09/03/15 Keefe Hank Thomas Guenthner LaFave Keefe Parks and Trails Commission 04/21/15 05/19/15 06/16/15 07/21/15 08/18/15 09/15/15 Hank Thomas Guenthner LaFave Keefe Hank 15. Adjournment *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. Page 1 of 1 City of Corcoran March 26, 2015 County of Hennepin State of Minnesota RESOLUTION NO. 2015 -15 MOTION BY: SECONDED BY: A RESOLUTION HONORING JOHN HAMILTON UPON HIS RETIREMENT WHEREAS, John Hamilton will retire as Police Lieutenant for the City of Corcoran, MN effective March 31, 2015 after serving as a Police Officer for 28 years; and WHEREAS, Lieutenant Hamilton began his career in public safety in the City of Orono as a Reserve Officer from 1984 -1986 while attending Normandale Community College, St. Cloud State University, and Metropolitan State University; and WHEREAS, Lieutenant Hamilton first became a Police Officer for the City of Milaca in 1987 and later joined the City of Corcoran in 1989; and WHEREAS, Lieutenant Hamilton was promoted to Corporal in 2007 and promoted again to Lieutenant in January 2012 which included duties of overseeing information technology for the City; and WHEREAS, during his years of faithful and dedicated service to the City of Corcoran, Lieutenant Hamilton has been a dedicated public servant having conducted himself in a highly professional manner, contributing to the betterment of the police department and the community as a whole; and WHEREAS, Lieutenant Hamilton and his wife, Mary, have supported law enforcement efforts for many years. NOW, THEREFORE BE IT RESOLVED, by the City of Corcoran, that the City Council hereby commend and thank Lieutenant John Hamilton for his many years of dedicated law enforcement services, especially for his positive contributions to the Corcoran Police Department, and wishes him a healthy and enjoyable retirement. VOTING AYE ❑ Guenthner, Ken ❑ Hank, Pat ❑ Keefe, Mike ❑ LaFave,Tonya ❑ Thomas, Ron VOTING NAY ❑ Guenthner, Ken ❑ Hank, Pat ❑ Keefe, Mike ❑ LaFave,Tonya ❑ Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 26th day of March 2015. Ken Guenthner - Mayor ATTEST: City Seal Jeanie Heinecke — City Clerk City of Corcoran City Council Meeting Minutes March 12, 2015 - 7:00 PM The Corcoran City Council met on March 12, 2015, at City Hall in Corcoran, Minnesota. Present were, Mayor Guenthner, Councilor Hank, Councilor Keefe, Councilor LaFave, and Councilor Thomas. Also present were City Administrator Martens, City Engineer Torve, Director of Public Safety Gottschalk, and City Clerk Heinecke. 1. Call to Order / Roll Call Mayor Guenthner called the meeting to order at 7:00 pm. 2. Pledge of Allegiance Mayor Guenthner invited all in attendance to rise and join in the Pledge of Allegiance. 3. Agenda Approval MOTION: made by Hank, seconded by Keefe to approve the agenda as presented. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) 4. Open Forum Mayor Guenthner read the approved Open Forum statement. Ken Kluck, 21088 County Road 50. Mr. Kluck is concerned about dirt on County Road 50, also concerned about the quality of the dirt being hauled into Corcoran. Staff directed to report to council on Mr. Kluck's concerns at the next meeting. Dale Haglund, 22966 County Road 50. Asked the city to consider building the private road his property uses for access to city standards and assess the benefiting properties. Staff directed to report to council on history and status of this road issue. 5. Presentations a. Senator David Osmek provided council with an annual legislative update. b. Volunteer Recognition — Darrell Krueger. Mayor Guenthner presented a certificate of appreciation to Darrell Krueger for his years of dedication to the city as a planning commissioner. IV 6. Consent Agenda a. Draft Minutes of February 12, 2015 Council Work Session b. Draft Minutes of February 12, 2015 Council Meeting c. Draft Minutes of February 26, 2015 Council Meeting d. Mama G's Optional 2AM License MOTION: made by Keefe, seconded by LaFave to approve consent agenda items 6a, 6b, and 6d as presented. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) MOTION: made by Thomas, seconded by Hank to approve consent agenda item 6c as presented. Voting Aye: Guenthner, Hank, Keefe, and Thomas Abstain: LaFave (Motion carried 4:0) 7. Claims as Presented a. Escrow Claims (Fund #500) - None b. All Other Financial Claims MOTION: made by LaFave, seconded by Thomas to approve all other financial claims as presented. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) Page 1 of 2 City of Corcoran City Council Meeting Minutes March 12, 2015 - 7:00 PM 8. Staff Reports /Memos /Commissions a. Downtown Utility and Street Improvement Project Update. Report by City Administrator Martens. Council discussed and directed staff to refine the TIF fund value, begin surveying affected parties, and to look into a few additional financial options. 9. Planning Business -None 10. Unfinished Business a. 2015 Water and Sanitary Sewer Fee Schedule Update MOTION: made by LaFave, seconded by Keefe to approve Ordinance 2015 -300 "Amending 2015 Water and Sanitary Sewer Fee Schedule" as presented. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) 11. New Business a. Lieutenant Appointment — Ryan Burns. Report presented by Director of Public Safety Gottschalk. MOTION: made by Thomas, seconded by Hank to approve the appointment of Corporal Ryan Burns to the restructured Lieutenant position. 'Rook Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) b. Police Officer Hiring Process. Report presented by Director of Public Safety Gottschalk. MOTION: made by Thomas, seconded by Keefe to direct staff to initiate the police officer hiring process. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) MOTION: made by Keefe, seconded by LaFave to adjourn. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) Meeting adjourned at 8:42 pm. Jeanie Heinecke — City Clerk Page 2 of 2 City of Corcoran March 26, 2015 County of Hennepin State of Minnesota RESOLUTION NO. 2015 -11 Motion By: Seconded By: A RESOLUTION AWARDING 2015 ASPHALT MAINTENANCE CONTRACTS WHEREAS, pursuant to bids and quotes sought for 2015 street maintenance materials for various streets within the City, bids and quotes were received, opened, and tabulated according to law; and WHEREAS, the following bids were received for Asphalt Maintenance Pick Up at Plant Commercial Asphalt Co. $47.90 GMH Asphalt Corp No Bid Omann Brothers Inc $52.50 BE IT RESOLVED that Commercial Asphalt Co. has been identified as the lowest responsible bidder for product picked up at the plant; in the event Commercial Asphalt Co. is unable to provide plant pick up on the dates required by Corcoran Public Works, the next lowest bidder will be used. Delivered to Site of Road Work Commercial Asphalt Co. No Bid GMH Asphalt Corp No Bid Omann Brothers Inc No Bid BE IT RESOLVED that no contractor has been identified as the lowest responsible bidder for product delivered to site. Placed on City Streets Commercial Asphalt Co. No Bid GMH Asphalt Corp $62.80 Omann Brothers Inc $58.50 BE IT RESOLVED that Omann Brothers Paving has been identified as the lowest responsible bidder for product placed on city streets; in the event Omann Brothers Paving is unable to provide placement on city streets on the dates required by Corcoran Public Works, the next lowest bidder will be used. THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF CORCORAN, MN: That the Mayor and Clerk are hereby authorized and directed to enter into contracts with above identified responsible bidders in the name of the City of Corcoran for the 2015 street maintenance materials. Page 1 of 2 City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2015 -11 VOTING AYE VOTING NAY ❑ Guenthner, Ken ❑ Guenthner, Ken ❑ Hank, Pat ❑ Hank, Pat ❑ Keefe, Mike ❑ Keefe, Mike ❑ LaFave,Tonya ❑ LaFave,Tonya ❑ Thomas, Ron ❑ Thomas, Ron March 26, 2015 Whereupon, said Resolution is hereby declared adopted on this 26th day of March 2015. ATTEST: Jeanie Heinecke — City Clerk Ken Guenthner - Mayor Page 2 of 2 City Seal City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2015 -12 Motion By: Seconded By: A RESOLUTION AWARDING SEAL COATING CONTRACT March 26, 2015 WHEREAS, pursuant to quotes and bids sought for 2015 Seal Coating street maintenance materials for various streets within the City, bids and quotes were received, opened, and tabulated according to law; and WHEREAS, the following quotes were received: CONTRACTOR TRAP ROCK TN GRANITE TN BITUMINOUS GL PAVEMENT MARKERS ea Allied Blacktop $60.00 $57.00 $4.20 $3.00 Pearson Bros $58.75 No bid $3.29 No bid BE IT RESOLVED that Pearson Bros. Inc. has been identified as the lowest responsible bidder; THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF CORCORAN, MN: That the Mayor and Clerk are hereby authorized and directed to enter into contract with above identified responsible bidder in the name of the City of Corcoran for the 2015 street maintenance materials. VOTING AYE ❑ Guenthner, Ken ❑ Hank, Pat ❑ Keefe, Mike ❑ LaFave,Tonya ❑ Thomas, Ron VOTING NAY ❑ Guenthner, Ken ❑ Hank, Pat ❑ Keefe, Mike ❑ LaFave,Tonya ❑ Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 26th day of March 2015. ATTEST: Jeanie Heinecke — City Clerk Ken Guenthner - Mayor Page 1 of 1 City Seal City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2015 -13 Motion By: Seconded By: A RESOLUTION ACCEPTING NORTHWEST AREA JAYCEES DONATION March 26, 2015 WHEREAS, the City of Corcoran supports the efforts of the Northwest Area Jaycees; and WHEREAS, The Northwest Area Jaycees made a financial donation to the City of Corcoran to support Firearms Safety in the amount of $750.00; WHEREAS, The Northwest Area Jaycees made a financial donation to the City of Corcoran to support City Parks and Trails Commission in the amount of $500.00; WHEREAS, The City Council finds that it is appropriate to accept the donations offered for the benefit of the general fund and the firearms safety fund. NOW THEREFORE BE IT RESOLVED, the City Council of the City of Corcoran acknowledges the generosity of the Northwest Area Jaycees and graciously accepts the donations as listed above. VOTING AYE ❑ Guenthner, Ken ❑ Hank, Pat ❑ Keefe, Mike ❑ LaFave,Tonya ❑ Thomas, Ron VOTING NAY ❑ Guenthner, Ken ❑ Hank, Pat ❑ Keefe, Mike ❑ LaFave,Tonya ❑ Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 26th day of March, 2015. ATTEST: Jeanie Heinecke — City Clerk Ken Guenthner - Mayor Page 1 of 1 City Seal City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2015 -14 Motion By: Seconded By: March 26, 2015 RESOLUTION SPONSORING THE NORTHWEST TRAILS ASSOCIATION TO ACQUIRE STATE OF MINNESOTA DNR FUNDING (2015 -2016 SEASON) WHEREAS, the City of Corcoran desires to establish a public snowmobile trail in furtherance of its public recreation program; and WHEREAS, the Northwest Trails Association has asked the City of Corcoran to act as a sponsor to help acquire, construct, and maintain its trails; and WHEREAS, the Northwest Trails Association has indicated it will help and assist the City to acquire, construct, and maintain said trail; and WHEREAS, the State of Minnesota offers financial and technical assistance to the City for the construction of an approved trail; that the trail sponsored by Corcoran would be known as the Snowmobile Trails of Northwest Hennepin County. NOW, THEREFORE, BE IT REOLVED BY THE CITY OF CORCORAN: 1. The City of Corcoran shall apply to the State of Minnesota, through the Department of Natural Resources, for financial and technical assistance in accordance with the laws, rules and regulations governing said assistance. 2. If said assistance is granted, the City of Corcoran shall contract with the Northwest Trails Association for the acquisition of the necessary interests in land and the subsequent construction and maintenance of the trail. 3. With the exception of the financial assistance provided by the State contract with the City, the City of Corcoran shall not be liable for any costs incurred by the club. The City shall be responsible only for the allocation of funds to the extent of the actual monies provided through the State contract. VOTING AYE ❑ Guenthner, Ken ❑ Hank, Pat ❑ Keefe, Mike ❑ LaFave,Tonya ❑ Thomas, Ron VOTING NAY ❑ Guenthner, Ken ❑ Hank, Pat ❑ Keefe, Mike ❑ LaFave,Tonya ❑ Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 26th day of March 2015. ATTEST: Jeanie Heinecke — City Clerk Ken Guenthner - Mayor Page 1 of 1 City Seal FINANCIAL CLAIMS CHECK RANGE 22917 22964 CITY OF CORCORAN FINANCIAL CLAIMS REPORT Agenda Item 7a -b. Council Meeting Date: 3/26/2015 Prepared By: jheinecke Agenda Item: 7a. FUND #500 ESCROW CLAIMS Amount 3111115 Paid to Amount Project name 3110115 Citi Street - 457 Deferred Comp Landform 90.00 Lennar 14 -003 Citi Street - Health Care Savings 2,110.68 Landform 394.00 Tombers 14 -032 1,646.17 3117115 Landform 420.00 Pet Care 14 -031 Landform 398.00 Comb 15 -002 Landform 402.00 Corcoran Lions 15 -004 Landform 368.50 Fehn 15 -002 Landform 2,022.25 Lennar 15 -003 Wenck Associates 5,653.50 Lennar 13 -026 9,961.73 Lennar Engineering Total 19,709.98 Total Fund #500 = $ 19,709.98 (See attached Check Detail Register) Agenda Item: 7b. ALL OTHER FINANCIAL CLAIMS $ 53,092.17 (See attached Check Detail Register) Total of Auto Deductions $ 14,491.40 TOTAL EXPENDITURES FOR APPROVAL $ 87,293.55 Auto Deductions I Electronic Fund Transfer 1 Other Disbursements Date Paid to Amount 3111115 PERA -PR05 9,121.32 3110115 Citi Street - 457 Deferred Comp 1,478.42 3110115 Citi Street - Health Care Savings 2,110.68 3111115 US Bank - H S A 1,646.17 3117115 Mn Dept Rev -Fuel Tax 134.81 Total 14,491.40 Total amount not reflected in Cash Balance Report $ 11,042.13 H!1City Hall €nformationlCITY GOVERN MENT\Co u n cil, Commissions & CommitteeslCouncil Information\Council Claims12015 Claims.xls CITY OF CORCORAN CASH BALANCE REPORT March 19, 2015 Cash vy GENERAL FUND G 100 -10100 676,591.45 402,438.07 RESERVES DONATION FUND G 201 -10100 17,225.16 14,660.10 POLICE DONATION FUND G 202- 10100 514.77 1,603.37 FIREARMS SAFETY G 204 -10100 2,913.91 254.28 DWI FORFEITURE FUND G 205 -10100 13,863.06 12,429.16 DRUG FORFEITURE FUND G 206 -10100 1,170.94 1,170.23 TRUCK SAFETY G 207 -10100 4,795.13 5,887.02 ASPHALT MAINTENANCE G 305 -10100 71,595.36 71,552.40 POLICE CAPITAL FUND G 308 -10100 0.00 10,292.76 D /S- EQUIPMENT CERTS G 309 -10100 16,863.56 3,127.93 CO. RD. 19 IMPROVEMENT G 310 -10100 10,046.27 109,090.25 20128 PUBLIC WORKS BOND D/S G 311 -10100 (16,149.53) 18,887.86 TAX INCREMENT FINANCING G401 -10100 1,798,261,46 1,814,530.82 INFRASTRUCTURE PLANNING G 402 -10100 0.00 (11.26) FACILITY EXPANSION D/S G 407 -10100 (10,312.53) (12,224.86) PUBLIC WORKS FACILITY G 411 -10100 87,650.35 224,452.04 PARK CAPITAL FUND - DEDICATION G 415 -10100 355,191.13 357,901.58 CAPITAL - EQUIPMENT CERTS G 416 -10100 112,411.971 5,243.18 SHANNON LANE G 417 - 101.00 6,684.98 (5.73) HACKAMORE UPGRADE (LENNAR) G 419 -10100 285,171.10 0.00 WETLAND RESTORATION G 420 -10100 100,060.04 0.00 ESCROW HOLDING FUND G 500 - 10100 166,762.66 34,296.58 CIVIC ORGANIZATIONS G 501 -10100 6,000.09 6,000.09. WATER G 601 -10100 1,029,242.81 (49,555.94) SEWER G 602 -10100 458,745.04 (27,846.14) INVESTMENT CONTROL G 999 -10100 1,511.43 0.00 Total Cash 5,196,810.61 3,004,173.79 Farmers Savings Acct PARK CAPITAL FUND - MEMORIAL G 415 -10102 10,644.95 9,166.35 Change in Market Value GENERAL FUND G 100 -10105 (605.07) 0.00 Grand Total Cash 5,206,850.49 3,013,340.14 Due to Other Funds SHANNON LANE G 417 -20700 (27,033.44) (27,033.44) Total Due to Other Funds (27,033.44) (27,033.44) CORCORAN, MN 0311911510:26 AM Page 1 'Check Detail Register© March 2015 Paid Chk# 022919 3126!2015 BEAUDRY OIL COMPANY E100-41920-210 Operating Supplies (GENERAL) $32.96 022815 GASOLINE E 100 -43100 -212 Motor Fuels $186.34 022815 GASOLINE E 100 -43100 -212 Motor Fuels $637.20 022815 DIESEL E 100- 431.00 -212 Motor Fuels $912.00 022815 DIESEL G 1.00 -15500 Prepaid Items $893.29 022815 PREPAID GASOLINE E 100-42100-212 Motor Fuels $1,228.31 022815 SQUAD FUEL Total BEAUDRY OIL COMPANY $3,890.10 E 100 -43100 -321 Telephone Paid Chk# 0229203/2612015' BUDGET PRINTING AND AWARDS LAND LINE /FIRE MONITORING E100-42100-210 Operating Supplies (GENERAL) $675.50 7137 SUPPLIES Total BUDGET PRINTING AND AWARDS $675.50 E 100- 41941 -210 „Paid Chk# 022921 3/26/2015 CASH E 100- 42100 -201 Postage /Shipping $17.30 031815 SERVICE E 100- 42100 -200 Office Supplies (GENERAL) $0.49 031815 SUPPLIES E 100- 42100 -200 Office Supplies (GENERAL) $15.33 031815 SUPPLIES Total CASH $33.12 Paid Chk #022922 3/26/2015 CENTERPOINT ENERGY HOUSTON E 100- 41941 -380 Utility & Services (GENERAL) $34.19 030915 NATURAL GAS E 10045200 -380 Utility & Services (GENERAL) $23_6.85 03.0915 NATURAL GAS Total CENTERPOINT ENERGY HOUSTON $271.04 Paid Chk# 022923 3/26/2015 CENTERPOINT ENERGY HOUSTON, "` E 100-43100-380 Utility & Services (GENERAL) $1,495.03 030315 NATURAL GAS -9100 Total CENTERPOINT ENERGY HOUSTON $1,495.03 Paid Chk# 022924 312612015 CENTURY�LINK E 100 -43100 -321 Telephone $234.04 022815 LAND LINE /FIRE MONITORING Total CENTURY LINK $234.04 Paid Chk# 022925 3/26/2015 CINTAS - 470 E 100- 41941 -210 Operating Supplies (GENERAL) $42.62 470545996 CITY HALL RUGS E 100 -42100 -223 Building Repair Supplies $32.75 470545997 FLOOR MATS E 100 -43100 -210 Operating Supplies (GENERAL) $18.28 470545996 PW RUGS E 100-41941-210 Operating Supplies (GENERAL) $102.54 470545999 COMMUNITY CENTER E 100- 41941 -210 Operating Supplies (GENERAL) $42.62 470549338 CITY HALL RUGS CORCORAN, MN 03/19/15 10:26 AM Page 2 *Check Detail Register(D March 2015 Paid Chk# 022926 3126/2015 COMCAST-INTERNET E 100-41941-321 Telephone Check Amt Invoice Comment E 100-42100-223 Building Repair Supplies $32.75 470549339 FLOOR MATS E100-43100-210 Operating Supplies (GENERAL) $49.98 470549340 PW RUGS E 1 00 -431 00 -41 7 Uniforms $86.98 470549341 PW UNIFORMS E 100-43100-417 Uniforms $86.98 470556000 PW UNIFORMS 3/26/2015 COORDINATED BUSINESS SYSTEMS Total CINTAS - 470 $495,50 $123.75 CNIN172291 Copier #2050 Paid Chk# 022926 3126/2015 COMCAST-INTERNET E 100-41941-321 Telephone $63.45 030515 CITY HALL INTERNET E 100-42100-321 Telephone $63.45 030515 PD INTERNET 195 Total COMCAST-INTERNET $126.90 WATERSHED mGMT COMM Paid Chk# 022927 3/26/2015 COMM OF FINANCE, TREAS DIV E 205-42100-300 Professional Srvs (GENERAL) $16.00 13004523 CASE 13004523 Total COMM OF FINANCE, TREAS DIV $16.00 94802 Paid Chk# 022928 3/26/2015 COORDINATED BUSINESS SYSTEMS E 100-42100-200 Office Supplies (GENERAL) $123.75 CNIN172291 Copier #2050 Total COORDINATED BUSINESS SYSTEMS $123.75 Paid Chk# 022929 3/26/2015 CORPORATE CONNECTION $1,425,00 E207-42100-210 Operating Supplies (GENERAL) $3,480.00 12269 SUPPLIES Total CORPORATE CONNECTION $3,480.00 EQUIPMENT Paid Chk# 022930 3/26/2015 E LIGHT BULBS $269,03 126625 EIOO-45200-210 Operating Supplies (GENERAL) $195.00 178563 SUPPLIES 126625 Total E LIGHT BULBS $195,00 Water Meters Paid Chk# 022931 3/26/2015 ECM PUBLISHERS lNC EQUIPMENT CREDIT E 100-41941-210 Operating Supplies (GENERAL) EIOO-41941-210 Operating Supplies (GENERAL) E 100-41941-210 Operating Supplies (GENERAL) Total ECM PUBLISHERS INC $35,62 194693 PH-LOCAL BOARD OF APPEAL $47.49 194694 ORD 2015-296 $47.49 194695 ORD 2015-297 $130.60 Paid Chk# 022932 3/2612015 ELM CREEK WATERSHED MGMT COMM E 100-41900-300 Professional Srvs (GENERAL) $180.00 194 WETLAND VIOLATION E 100-41900-300 Professional Srvs (GENERAL) $180-00 195 WETLAND VIOLATION al ELM CREEK WATERSHED mGMT COMM $360.00 Paid Chk# 02293-3 3-126/2015—EVORN—ING SO UTIONS INC E 100-41951-207 Computer Supplies $1,250.00 94802 IT MANAGED SERVICE - MONTHLY Total EVOLVING SOLUTIONS INC $1,250.00 Paid d_h_k#'T2_2934 —3—/26120-15FERG—U S0N _WAT_E`RW0RKS#2_51_6 E 601-49400-580 Other Equipment $1,425,00 126421 EQUIPMENT E 602-49450-580 Other Equipment $1,425,00 126421 EQUIPMENT E 601-49400-580 Other Equipment $269,03 126625 EQUIPMENT E 602-49450-580 Other Equipment $269.02 126625 EQUIPMENT E 601-49400-215 Water Meters ($65.00) CM012054 EQUIPMENT CREDIT CORCORAN, MN 0311911510:26 AM Page 3 *Check Detail Register@ March 2015 Paid Chk# 022942 3/26/2015 iANDFORM. G 500 -20339 Lennar -PUD Final E 100 - 41910 -300 Professional Srvs (GENERAL) G 500 -20364 Tombers Prelim /Final Plat E 100- 41910 -300 Professional Srvs (GENERAL) G 500 -20363 Corcoran Pet Center -Sign G 500 -20370 James Comb G 500 -20371 Corcoran Lions G 500 -20372 Richard Fehn E 100 -41910 -300 Professional Srvs (GENERAL) E 100 -41910 -300 Professional. Srvs (GENERAL) $90.00 22718 Check Amt Invoice Comment Total FERGUSON WATERWORKS #2516 $3,323.05 $394.00 22718 Paid Chk# 022935 3/26/2015 FP MAILING SOLUTIONS 22718 E 100 -41941 -201 Postage /Shipping $128.85 R1102333324 QTRLY METER EXPENSE COMB TOPO 15 -002 Total FP MAILING SOLUTIONS $128.85 LIONS PARK PUD AMEND 15 -004 $368.50 Paid Chk# 022936 3/26/2015 GARELICK STEEL �upNumnMMry 22720 MEETINGS E100-43100-210 Operating Supplies (GENERAL) $176.00 312709 SUPPLIES Total GARELIGK STEEL $176.00 'Paid Chk# 022937 3/26/2015 HEALTH E 100- 42100 -131 Employer Paid Health $103.15 56989902 EMPLOYER PAID HEALTH E 100 - 42102 -131 Employer Paid Health $108.11 56989902 EMPLOYER PAID HEALTH E 100 - 43100 -131 Employer Paid Health $240.39 56989902 EMPLOYER PAID HEALTH E 100 - 41400 -131 Employer Paid Health $37.01 56989902 EMPLOYER PAID HEALTH E 100- 41300 -131 Employer Paid Health $66.14 56989902 EMPLOYER PAID HEALTH -COBRA Total HEALTH PARTNERS $554,80 Paid Chk# 022938 3 6/6/2015 E 100 -42100 -301 Prisoner $101.30 1000057959 BOOKINGIHOUSING FEE E 100 - 42100 -323 Radio Units $842.94 1000058087 RADIO /MDC FEES E 100- 43100 -210 Operating Supplies (GENERAL) $127.28 1000058164 RADIO FEE Total HENN CO SHERIFF -MC129 $1,071.52 Paid -Chk# 022939 _. 312 612 0 1 5 HENN COUNTY ATTORNEYS OFFICE —n —.,...,,'—".,,ry-- "--- ..,.,,-- .,.,,,., -" -.,., ., —.,.—,—"a, -- .......... E 205 - 42100 -300 Professional Srvs (GENERAL) $32.00 13- 004523 FEES 13- 004523 Total HENN COUNTY ATTORNEYS OFFICE $32.00 Paid Chk# 022940 3126/2415 HOCHSTETLER, f]IJSTIN �wR � n N - W M w rnu„ µ . __a '_' _'_- ' '_ E 201 -42100 -210 Operating Supplies (GENERAL) 030515 SUPPLIES Total HOCHSTETLER, DUSTIN _$49.29 $49.29 �,,,� 0'6h #'T2, Paid Ghk# 022941 LA—S G ,,,:�,,,a.., �.:AN —Y r.�,. 3/26/2015 TAKES GA5 COMPANY .w,��,.�,,,a�,.»,,..�.., -,,, ' —' ., M,_._. �..._ w._,.,, n,., M-... M.... �,,, —. n. �""",'---..,--, ".,.- ..e.r,— ".m..�.,...,,,,..m. ...-,..... ...,. ,.., E 100-42100-380 Utility & Services (GENERAL) $636.88 261483 FUEL E 100 - 43100 -210 Operating Supplies (GENERAL) $5.00 506153 RENTAL Total LAKES GAS COMPANY $641.88 Paid Chk# 022942 3/26/2015 iANDFORM. G 500 -20339 Lennar -PUD Final E 100 - 41910 -300 Professional Srvs (GENERAL) G 500 -20364 Tombers Prelim /Final Plat E 100- 41910 -300 Professional Srvs (GENERAL) G 500 -20363 Corcoran Pet Center -Sign G 500 -20370 James Comb G 500 -20371 Corcoran Lions G 500 -20372 Richard Fehn E 100 -41910 -300 Professional Srvs (GENERAL) E 100 -41910 -300 Professional. Srvs (GENERAL) $90.00 22718 LENNAR FINAL PLAT 14 -003 $167.50 22718 PLANNING $394.00 22718 TOMBERS 14 -032 $327.25 22718 CODE CODIFICATON $420.00 22718 PET CARE 14 -031 $398.00 22720 COMB TOPO 15 -002 $402.00 22720 LIONS PARK PUD AMEND 15 -004 $368.50 22720 FEHN SKETCH PLAN 15 -002 $300.00 22720 MEETINGS $3,353.08 22720 PLANNING CORCORAN, MN 03/19115 10:26 AM Page 4 *Check Detail Register© March 2015 Check Amt Invoice Comment G 500 -20365 Lennar Ravinia 2nd Addition $2,022.25 2_2.720 LENNAR PHASE 2 Total LANDFORM $8,242.58 Paid Chk# Q22943 —3/26I2415 -, MADISON NATIONAL LIFE INS E 100 - 41300 -131 Employer Paid Health $71.72 1163420 EMPLOYER PAID HEALTH E 100 -42102 -131 Employer Paid Health $34.84 1163420 EMPLOYER PAID HEALTH E 100 -42100 -131 Employer Paid Health $384.41 1163420 EMPLOYER PAID HEALTH E 100 -41920 -131 Employer Paid Health $39.00 1163420 EMPLOYER PAID HEALTH E 100-41400-131 Employer Paid Health $88.96 1163420 EMPLOYER PAID HEALTH E 100 - 43100 -131 Employer Paid Health $215.21 1163420 EMPLOYER PAID HEALTH Total MADISON NATIONAL LIFE INS CO $834.14 Paid Chk# 022944 3/26/2015 MENAR—DS MAPLE GROVE E 207 - 42100 -210 Operating Supplies (GENERAL) _$91.83 54400 SUPPLIES Total MENARDS MAPLE GROVE $91.83 Paid Chk# 022945 3/26/2015 METRO WEST INSPECTION SERVICES E 100- 42400 -300 Professional Srvs (GENERAL) $4,0_77.82 021015 FEBRUARY 2015 otal METRO WEST INSPECTION SERVICES $4,077.82 Paid Chk# 022946 3/26/2015 METROPOLITAN AREA MGRS ASSOC E 100 - 41300 -208 Training and Instruction $20.00 1798 MEETING E 100 -41300 -433 Dues and Memberships $45.00 1812 DUES rota) METROPOLITAN AREA MGRS ASSOC $65.00 Paid Chk# 022947 3/26/2015 MINNESOTA EQUIPMENT�� E 100 -45200 -210 Operating Supplies (GENERAL) $28.38 P69643 PARTS E 100 - 45200 -210 Operating Supplies (GENERAL) $273.05 P69644 PARTS Total MINNESOTA EQUIPMENT $301.43 9Pa'id Chk# 022948 3/26/2015 MN POST E 100 -42100 -433 Dues and Memberships $270.00 CORCORAN -2 POST LICENSE X3 Total MN POST BOARD $270.00 Paid Chk# 022949 3/26/2015 NAPA AUTO PARTS - CORCORAAN E 100 -43100 -210 Operating Supplies (GENERAL) $8.97 996285 SUPPLIES Total NAPA AUTO PARTS - CORCORAN $8.97 Paid Chk# 022950 "31261201i5 NW TRAILS ASSOCIATION\ E 100- 45200 -530 Improvements Other Than Bldgs $9,578.96 2015 -2 DNR Payment -2ND Total NW TRAILS ASSOCIATION $9,578.96 E 100- 41941 -200 Office Supplies (GENERAL) $197.56 757610137001 SUPPLIES -PW Total OFFICE DEPOT $197.56 Paid Chk# 022952tl 3/26/2015 —POSTMASTER .�m_..- ---- ,..,.. y E 1.00 -43232 -210 Operating Supplies (GENERAL) $700.00 2015RECY 2015 RECYCLING CORCORAN, MN 0311911510:26 AM Page 5 `Check Detail Register© March 2015 Check Amt Invoice Comment Total POSTMASTER $700.00 E100-41400-210 Operating Supplies (GENERAL) $23.00 44460 SUPPLIES Total ROGERS PRINTING $23.00 Paid Chk# 022954 3126/2015 STREICHER S POLICE EQUIPMENT E 416 -42100 -210 Operating Supplies (GENERAL) _$310.94 11141933 SQUAD BUILD Total STREICHER S POLICE EQUIPMENT $310.94 Paid Chk# 022955 3/26/2015 SUN LIFE FINANCIAL E 100 -41400 -131 Employer Paid Health $110.25 237687 -03 EMPLOYER PAID HEALTH E 100- 43100 -131 Employer Paid Health $37.70 237687 -03 EMPLOYER PAID HEALTH E 100- 41300 -131 Employer Paid Health $20.90 237687 -03 EMPLOYER PAID HEALTH E 100 -41920 -131 Employer Paid Health $25.90 237687 -03 EMPLOYER PAID HEALTH E 100 -42100 -131 Employer Paid Health $318.35 237687 -03 EMPLOYER PAID HEALTH E 100-42102-131 Employer Paid Health $46.15 237687 -03 EMPLOYER PAID HEALTH Total SUN LIFE FINANCIAL $559.25 Paid Chk# 022956 3/26/2015 TERMINAL SUPPLY CO E 100- 43100 -210 Operating Supplies (GENERAL) $371.13 94469 SUPPLIES Total TERMINAL SUPPLY CO $371.13 Paid Chk#022957 3C612015 TITAhF E 100 -43100 -220 Repair /Maint Supply (GENERAL) $718.45 445658 PARTS Total TITAN MACHINERY $718.45 Paid Chk# 022958 3/26/2015 TRAFFIC CONTROL CORP E 416 -42100 -210 Operating Supplies (GENERAL) $1,030.00 82710 SQUAD BUILD Total TRAFFIC CONTROL CORP $1.,030.00 Paid Chk# 022959 3/26/2015 TRI -K E 100 -42100 -220 Paid Chk# 022960 E 100 -42100 -323 E 100 -42100 -321 Paid Chk# 022961 Repair /Maint Supply (GENERAL) Total TRI -K SPORTS 312612015 VERIZON WIRELESS Radio Units Telephone Total VERIZON WIRELESS 3/26/2015 WENCK ASSOCIATE! G 500 -20320 Lennar Design E 601 -49400 -303 Engineering Fees E401-41900-300 Professional Srvs (GENERAL) E 602- 49450 -303 Engineering Fees E 601- 49400 -303 Engineering Fees G 500 -20335 Lennar Eng Plan Review /Modific E 100- 43170 -300 Professional Srvs (GENERAL) E 100 - 43170 -300 Professional Srvs (GENERAL) $68,19 141580 PARTS $68.19 $245.07 9741279744 AIR CARDSIMDC $619.66 9741279744 CELL SERVICE $864.73 y INC. $5,653.50 11501153 LENNAR SEWER DESIGN 13 -026 $525.00 11501154 WATERMAIN CSAH 101 $781.20 11501155 DOWNTOWN PROJECT $246.75 11501157 SEWERANATER PLANNING $246.75 11501157 SEWER/WATER PLANNING $9,961.73 11501158 LENNAR ENGINEERING $744.00 11501159 PLANNING MEETINGS $1,050.00 11501159 STORMWATER/WCA CORCORAN, MN 03/19/15 10:26 AM Page 6 *Check Detail Register© March 2015 E 100-42100-220 RepairlMaint Supply (GENERAL) $40.00 7411.50 SQUAD MAINTENANCE Total WESTSIDE WHOLESALE TIRE $40.00 Paid Chk# 022963 — 3/26/2015 W —RIGHT H —EN NEPIN ELECTRIC E 100- 43100 -381 Street/Signal Lights $12.29 031015 Co Rd 10 & Maple Hill: 7300 E 602- 49450 -380 Utility & Services (GENERAL) $151.08 031015 BROCKTON LN /LIFT STATION 150- 9689 -6871 E 100 -43100 -380 Utility & Services (GENERAL) $38.38 031015 9525 CAIN RD: 150 -1689 -5230 E 100- 43100 -380 Utility & Services (GENERAL) $27.95 031015 9100 CO RD 19:150-1688-8463 E 100 -45200 -380 Utility & Services (GENERAL) $12.29 031015 75TH AVE & HWY 116 E 100 -45200 -380 Utility & Services (GENERAL) $10.26 031015 8200 COUNTY RD 116 E 100- 43100 -381 Street/Signal Lights $21.08 031015 Co Rd 10 & 50: 7700 E 100- 43100 -381 Street/Signal Lights $21.08 031015 Co Rd 10 & Stanchion: 7600 E 100- 43100 -381 Street/Signal Lights $21.08 031015 Co Rd 10 & Treptaus: 7400 E 601 -49400 -380 Utility & Services (GENERAL) $8.36 031015 19090 BASS LAKE RD/WATER FLOW E 100 - 41941 -380 Utility & Services (GENERAL) $931.53 031015 8200 COUNTY RD 116 E 100- 41941 -380 Utility & Services (GENERAL) $18.74 031015 SCHOOL PROPERTY E 100 - 42100 -380 Utility & Services (GENERAL) $8.36 031015 SIREN MAPLE HILL E 100- 42100 -380 Utility & Services (GENERAL) $8.25 031015 CIVIL DEFENSE SIREN E 100 -45200 -380 Utility & Services (GENERAL) $216.89 031015 BALL PARK E 100- 43100 -381 Street/Signal Lights $34.59 031015 CTY RD 101CTY RD 116 SIGNAL E 100- 43100 -381 Street/Signal Lights $29.08 031015 Co Rd 10 & St Thomas: 7500 Total WRIGHT HENNEPIN ELECTRIC $1,56319 Paid Chk# 022964 3/2612015 X—C—EL ENERGY .... ......... .,..... -- -.. E 100 -43100 -381 Street/Signal Lights $23.10 447543594 STREET LIGHTING Total XCEL ENERGY $23.10 10100 Farmers State Bank $72,802.15 CORCORAN, MN 03/19/15 10:26 AM Page 7 *Check Detail Register@ March 2015 Check Amt Invoice Comment Fund Summary 10100 Farmers State Bank 900 GENERAL FUND $41,735.62 201 RESERVES DONATION FUND $49.29 205 DWI FORFEITURE FUND $48.00 207 TRUCK SAFETY $3,571.83 401 TAX INCREMENT FINANCING $781.20 416 CAPITAL - EQUIPMENT CERTS $1,340.94 500 ESCROW HOLDING FUND $19,709.98 601 WATER $3,473.44 602 SEWER $2,091.85 $72,802.15 City of Corcoran Consultant Summary March 26, 2015 Name Invoice Date Check # Amount Due Landform 03/11/15 22942 8,242.58 Wenck Associates 03111115 22961 21,741.23 Total 29,983.$1 H:ICity Hall Information\CiTY GOVERNMENT\Council, Commissions & Committees\Council Information\Council Claims12015 Claims.xls MAR 16 2015 City of Corcoran 8200 County Road 116 Corcoran, MN 55340 F 0 R M -- INVOICE No. 22718 0311112015 qO!.-: Lennar: Ra V1nia. Final Plat, P U D:Fi nalPlan and Va c 74- 003 }. 30 - Review Application Professional Services Employee Lindahl, Kendra S Hours Rate Amount ,75 120.00 $90.00 Employee Hours Rate Amount Lindahl, Kendra S 3.50 120.00 $420.00 Employee Lindahl, Kendra S Hours Rate Amount 100 120.00 $240.00 Page 1 of 2 Project COR14012.GEN Corcoran Planning Services Matze, Mary L Invoice 22718 2,00 77.00 $154.00 Total Professional Services for 90 $327.25 Total Charges for 90 - ReportslPresentation $327.25 Total Charges for .033 - City Code Codification (city file 14 -033) $327.25 90 -City Bus in6 ss �( Professional Services Employee Hammer, Kathleen Total Professional Services for Total Charges for .90 - City Business Hours Rate Amount 2.50 67.00 $167.50 Total Charges for $167.50 Invoice Amount $1,398.75 Please remit to. L,andform, 105 South Fifth Avenue, Suite 513, Minneapolis, MN 55401 Page 2 of 2 Linked Invoice Transactions - Landform Professional Services, LLC Invoice No.: 22718 [ nvoice Date: 3/11/2015 Transaction ID: 7032 Labor Transactions PIE Date Employee Labor Code Work Date Hrs Effort COR14012.GEN- .003 -30 Review Application 02/15/2015 Lindahl, Kendra S 2/5/2015 0.25 30.00 questions on trails and landscaping 02/15/2015 Lindahl, Kendra S 2/10/2015 0.25 30.00 pool landscape plan comments 02/15/2015 Lindahl, Kendra S 2/12/2015 0.25 30.00 met council reporting Total for COR14012.GEN- .003 -30 0,75 90.00 COR14012.GEN- .031 -30 Review Application 02/28/2015 Lindahl, Kendra S 2/17/2015 0.25 30.00 send resolution to lyndon 02/15/2015 Lindahl, Kendra S 2/4/2015 0.25 30.00 call Lyndon on outstanding issues/site visit 02/15/2015 Lindahl, Kendra S 2/5/2015 1.00 120.00 meeting prep 02/15/2015 Lindahl, Kendra S 2/6/2015 1.00 120.00 council packetIPC follow up 02/15/2015 Lindahl, Kendra S 2/11/2015 0.50 60.00 update resolution /memo 02/15/2015 Lindahl, Kendra S 2/12/2015 0.50 60.00 council prep Total for COR14012.GEN- .031 -30 3.50 420.00 COR14012.GEN- .032 -30 Review Application 02/15/2015 Matze, Mary L 2/9/2015 1.00 77.00 Draft staff report and Council resolution. 0212812015 Lindahl, Kendra S 2/17/2015 0.25 30.00 CC packe t 02)28/2015 Lindahl, Kendra S 2/26/2015 0.50 60.00 council prep 0 211 512 0 1 5 Lindahl, Kendra S 2/5/2015 1.00 120.00 meeting prep 02/1512015 Lindahl, Kendra S 2/12/2015 0.25 30.00 CC packet 02/28/2015 Matze, Mary L 2/16/2015 0.25 19.25 Revise staff report. 02/28/2015 Matze, Mary L 2/17/2015 0.75 57.75 Revise resolution and make council packet. Total for COR14012.GEN- ,032 -30 4.00 394.00 COR14012.GEN- .033 -90 ReportslPresentation 02/15/2015 Matze, Mary L 2/4/2015 1.00 77,00 Fix pagination and dates. 0 211 51201 5 Matze, Mary L 2/5/2015 2.50 192.50 Revise code. 3111/2015 7:49:38 AM 1 of 2 Linked Invoice Transactions - Landform Professional Services, LLC invoice No.: 22718 Invoice Date: 3/11/2015 Transaction ID: 7032 02115/2015 Matze, Mary L 2!612015 C. 75 57.75 Revise document formatting. Total for COR14012.GEN- .033 -90 4.25 327.25 COR14012.GEN -.90 City Business 02/28/2015 Hammer, Kathleen 2/23/2015 2.00 134.00 Update Sketch Plan Checklists (Traditional and PUD) 02/28/2015 Hammer, Kathleen 2/24/2015 0.50 33.50 Revisions from Kendra Total for COR14012.GEN -.90 2.50 167.50 Total labor 15.00 1,398.75 3111/2015 7:4938 AM 2 of 2 MAR 16 2015 City of Corcoran 8200 County Road 116 Corcoran, MN 55340 F 0 R M INVOICE 0311112015 Lindahl, Kendra S Matze, Mary L 35 120.00 $90.00 4.00 77.00 $308-00 Employee Hours Rate Amount L 4.50 120.00 $540.00 Matze, Mary L 19.25 77.00 $1,482.25 F 0 R M INVOICE 0311112015 Lindahl, Kendra S Matze, Mary L 35 120.00 $90.00 4.00 77.00 $308-00 Employee Hours Rate Amount Lindahl, Kendra S 4.50 120.00 $540.00 Matze, Mary L 19.25 77.00 $1,482.25 Total Professional Services for 30 $2,022.25 r-4-1 ell --_- -- C—. 'M dt) n" lizz Project COR15013.GEN Corcoran Planning Services Invoice 22720 Employee Hours Rate Amount Hammer, Kathleen 6.00 67.00 $402.00 Total Professional Services for 30 $402.00 Total Charges for 30 - Review Application $402.00 A Total Charges for .004 - Lions Park PUD Amendment (city file 15 -004) $402.00 Fehn Sketch Plan (city file 15- 005) 30 4 Review Application Professional Services Employee Hours Rate Amount Hammer, Kathleen 5.50 67.00 $368.50 Total Professional Services for 30 $368.50 Total Charges for 30 - Review Application $368.50 ®, $368.50 Total Charges for .005 - Fehn Sketch Plan (city file 15 -005) .90 - City. Business 1.1 Professional Services Employee Hours Rate Amount Lindahl, Kendra S 25.00 120.00 $3,000.00 Matze, Mary L 3.00 77.00 $231.00 Total Professional Services for $3,231.00 Total Charges for $3,231.00 Total Charges for .90 - City Business $3,231.00 MTG City Meeting��" Professional Services Employee Hours Rate Amount Lindahl, Kendra S 3.00 100.00 $300.00 Total Professional Services for $300.00 Total Charges for $300.00 Total Charges for MTG - City Meeting ;0suu.uu Page 2 of 3 Project COR15013.GEN Corcoran Planning Services Reimbursabies:. Invoice 22720 Payee Invoice Unit Rate Qty Markup Amount Lindahl, Kendra S 424 .56 74.00 1.00 $41.44 Lindahl, Kendra S 424 .56 36.00 1.00 $20.16 Lindahl, Kendra S 424 .56 108.00 1.00 $60.48 Total Reimbursable for $122.08 Total Charges for $122.08 Total Charges for - :01zz'utf Invoice Amount $6,843.83 Please remit to: Landform, 105 South Fifth Avenue, Suite 513, Minneapolis, MN 55401 Page 3 of 3 Bill Review Report - Landform Professional Services, LLC As of Saturday, February 28, 2015 Project COR15013.GEN Corcoran Planning Services Client City of Corcoran P.Q. # 8200 County Road 116 Prin. Lindahl, Kendra S Corcoran MN, 55340 P.M. Lindahl, Kendra S Rate Schedule 2015- Corcoran Billing Description Unhilled Detail Date HrslUnits Rate Markup CORI5013.GEN- .002 -30 Review Application Labor Lindahl, Kendra S Principal 2/3/2015 0.25 120.00 Project Set Up 0.75 120.00 review plans Lindahl, Kendra S Principal 2/26/2015 0.50 120.00 council prep review applicationitalk to Cory at Westwood Matte, Mary L Planner II 2/3/2015 1.00 77.00 Review topo info and draft complete letter. Lindahl, Kendra S Principal 2/11/2015 Matte, Mary L Planner II 2/4/2015 2.00 77.00 Draft staff report and resolution. Send complete letter. Lindahl, Kendra S Principal 2/19/2015 1.00 Matte, Mary L Planner 11 2/5/2015 0.50 77.00 Review staff report and resolution. 2/20/2015 0.50 120.00 review and discuss changes with Paul t. Matte, Mary L Planner tl 2/6/2015 0.50 77.00 Convert legal description to text. 120.00 changes to plan / shift until April at the applicant's request Lindahl, Kendra S Principal Total Labor 4.75 120.00 CORI5013.GEN- .003 -30 Review Application Labor Lindahl, Kendra S Principal 2/5/2015 0.75 120.00 review plans Lindahl, Kendra S Principal 219/2015 0.25 120.00 review applicationitalk to Cory at Westwood Lindahl, Kendra S Principal 2/90/2015 0.50 120.00 review materials Lindahl, Kendra S Principal 2/11/2015 0.50 120.00 review plans Lindahl, Kendra S Principal 2/19/2015 1.00 120.00 Development Contra ctlapproval conditions Lindahl, Kendra S Principal 2/20/2015 0.50 120.00 review and discuss changes with Paul t. Lindahl, Kendra S Principal 2/23/2015 0.50 120.00 changes to plan / shift until April at the applicant's request Lindahl, Kendra S Principal 2/26/2015 0.50 120.00 Gleason vacation questions from Carson Hold 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Charge 398.00 30.00 60.00 77.00 154.00 38.50 38.50 0.00 398.00 0.00 2,022.25 0.00 90.00 0.00 30.00 0.00 60.00 0.00 60.00 0.00 120.00 0.00 60.00 0.00 60.00 0.00 60.00 3111/2015 7:49:11 AM 1 of 4 Bill Review Report - Landform Professional Services, LLC As of Saturday, February 28, 2015 Matte, Mary L Planner 11 2/6/2015 0.50 77.00 0.00 38.50 Start reviewing application. Matze, Mary L Planner 11 2/9/2015 2.75 77.00 0.00 211.75 Review plans. Draft complete letter. Matze, Mary L Planner 11 2/1012015 3.75 77.00 0.00 288.75 Review plans, draft complete letter, make monument exhibit. Matze, Mary L Planner 11 211612015 1.25 77.00 0.00 96.25 Revise complete letter and exhibit. Matze, Mary L Planner II 2/18/2015 0.75 77.00 0.00 57.75 Download and review plans. Matze, Mary L Planner II 2/19/2015 6.25 77.00 0.00 481.25 Review plans / start draft of staff report. Matze, Mary L Planner II 2/20/2015 3.50 77.00 0.00 269.50 Finish draft of staff report. Matze, Mary L Planner 11 2/23/2015 0.50 77.00 0.00 38.50 Review staff report and submitted plans. Total Labor 23.75 0.00 2,022.25 COR15013.GEN- .004 -30 Review Application 0.00 402.00 Labor Hammer, Kathleen Planner 1 2/17/2015 2.00 67.00 0.00 134,00 Review PUD amendment, draft incomplete letter Hammer, Kathleen Planner 1 2/20/2015 1.00 67.00 0.00 67.00 Draft Complete Letter Hammer, Kathleen Planner 1 2/23/2015 1.00 67.00 0.00 67.00 Draft of Administrative Approval Letter Hammer, Kathleen Planner 1 2/25/2015 2.00 67.00 0.00 134.00 Draft Administrative Approval Letter Total Labor 6.00 0.00 402.00 CORI5013.GEN- .005 -30 Review Application 0,00 368.50 Labor Hammer, Kathleen Planner 1 2!2612015 5.50 67.00 0,00 368.50 complete letter Total Labor 5.50 0.00 368.50 COR15013.GEN -.90 City Business 0.00 3,231.00 Labor Lindahl, Kendra S Principal 2/2/2015 1.00 120.00 0.00 120.00 DRC agenda /calls emails/Park Dedication research Lindahl, Kendra S Principal 2/4/2015 4.00 120.00 0.00 480.00 office hours Lindahl, Kendra S Principal 21512015 1,00 120.00 0.00 120.00 calls/emails/medina comp plan Lindahl, Kendra S Principal 2/6/2015 0.50 120.00 0.00 60.00 calls /emails Lindahl, Kendra S Principal 2/9/2015 0.50 120,00 0.00 60.00 3/11/2015 7:49:11 AM 2 of 4 Bill Review Report - Landform Professional Services, LLC As of Saturday, February 28, 2015 DRC agenda Lindahl, Kendra S Principal 2/10/2015 0.50 120.00 0.00 60.00 tree presevation questions from Brad Lindahl, Kendra S Principal 2/11/2015 3.00 120.00 0.00 360.00 office hours Lindahl, Kendra S Principal 2/12/2015 1.00 120.00 0.00 12000 calls /emailsldensity issue for Maple Grove fees Lindahl, Kendra S Principal 2/16/2015 0.50 120.00 0.00 60.00 email questions Lindahl, Kendra S Principal 2/17/2015 1.00 120.00 0.00 120.00 Project status memo for CC Lindahl, Kendra S Principal 2/18/2015 6.00 120.00 0.00 720.00 office hours Lindahl, Kendra S Principal 2/19/2015 1.00 120.00 0.00 120.00 calls /emails Lindahl, Kendra S Principal 2/23/2015 1.00 120.00 0.00 120.00 DRC agenda / calls and emails Lindahl, Kendra S Principal 2/25/2015 3.00 120.00 0.00 360.00 Office hours Lindahl, Kendra S Principal 2/26/2015 1.00 120.00 0.00 120.00 council prep/update checklists Matze, Mary L Planner II 2/25/2015 3.00 77.00 0,00 231.00 Revise City Street Map. Update GIS street tiles. Total Labor 28.00 0.00 3,231.00 COR15013.GEN -.99 City Expenses 0.00 141.58 Other Direct Charges Exp Code: Reimb Project Mileage 218.00 0.00 12208 Lindahl, Kendra S 2/4/2015 36.00 0.56 1.00 000 20.16 office hours Lindahl, Kendra S 2/5/2015 36.00 0.56 1.00 0,00 20.16 PC meeting Lindahl, Kendra S 2/11/2015 18.00 0.56 1.00 0.00 10.08 office hours Lindahl, Kendra S 2/12/2015 38.00 0.56 1.00 0.00 21.28 CC meeting Lindahl, Kendra S 2/18/2015 36.00 0.56 1.00 0.00 20.16 Cffrce Hours Lindahl, Kendra S 2/25/2015 18.00 0.56 1.00 0.00 10.08 office hours Lindahl, Kendra S 2/26/2015 36.00 0,56 1.00 0.00 2016 CC meeting Exp Code: Color Copies 11X17 1,00 0.00 250 Landform Professional Services, LLC 2/2812015 1.00 2.50 1.00 0.00 2.50 Color Prints - Do Not Bill 3/11/2015 7:49:11 AM 3 of 4 Bill Review Report - Landform Professional Services, LLC As of Saturday, February 28, 2015 Exp Code: Color Copies 8 X 11 Landform Professional Services, LLC 21281201.5 Color Prints - Do Not Bill E C d C BlacklWhite 8 X 11 8.00 8.00 1.00 1.00 xp o e. opses . . 90.00 Landform Professional Services, LLC 21281201:5 90.00 0.10 1.00 Prints - Do Not Bill COR15013.GEN -MTG City Meeting Lindahl, Kendra S PC meeting Lindahl, Kendra S CC meeting Lindahi, Kendra S Council meeting Total Other Direct Charges 317.00 Labor 1,200.00 0.00 Principal 2/5/2015 4.00 120.00 Principal 2/12/2015 3.00 120.00 Principal 2/26/2015 3.00 120.00 Total Labor 10.00 0.00 0.00 0.00 0.00 8.00 8.00 9.00 9.00 0.00 141.58 0.00 1,200.00 0.00 480.00 0.00 360.00 0.00 360.00 0.00 1,200.00 3/11/2015 7:49:11 AM 4 of 4 A' /d5OCIAI''ES i Responsive partner. Exceptional outcomes. March 11, 2015 Mr. Brad Martens City ,Administrator City of Corcoran 8200 County Road 116 Corcoran, MN 55340 RE: Wenck's February 2015 Invoices Dear Brad: Enclosed are our invoices for February 2015. Unbilled time totaled 22 hours last month and includes work on bridge funding options and the MCES sewer connection proposal. Engineering items included continued work on the City's stormwater permit program, communications with MnDOT State ,Aid regarding bridge funding, water utilities for meter installation, Lennar plan review (Phase 2), and construction engineering for the SE project. The summary table on the next page separates city expenses from escrow amounts. More details about each line item can be found on individual invoices. If you have any questions as you review this letter or our Invoices, please contact me at 763- 479 -4209, ktorve @wenck.com, or at City Hall. Sincerely, Wenck Associates, Inc. Kent Torve, P.E. Principal [enc: February 2015 Invoices] Wenck Associates, Inc. 1 1800 Pioneer Creek Center l P.O. Box 249 l Maple Plain, MN 55359 -0249 Toil Fee 800- 472 -2232 Bain 763 - 479 -4200 Ema'sl wenckmp @wenck.com Web wenck.com Mr. Brad Martens City Administrator City of Corcoran March 6, 2015 WENCK EMEMEM ReSpOnSiVe partner. Exceptional outcomes. 2 1:\2294- Carcoran\Fnvolce, and Budget Tracker e1c12n15Vebruary\Fetruary 1035 cover letter,ducx M FEBRUARY 2015 TOTAL $21,741.23 escrow P�ro�ects Invoice # Wenck project # phase # Project name (Escrow Number) Amount Total 11501158 2294 -17 Lennar Development (G %L #500 - 20335) Coordination - Phase 2 $9,961,73 SUBTOTAL $9,961.73 11501153: 2294 -1$ Southeast DisHct Sewer and Water Project CG /l- So6- 7fJ32i�) 400 Construction Engineering 1 561.00 900 Construction Inspection $3,081.50 950 Project Closeout GIS $1,011.00 SUBTQTA1 $5,653.50 ' ESCROW PROJECTS SUBTOTAL $15 ,615.23 2 1:\2294- Carcoran\Fnvolce, and Budget Tracker e1c12n15Vebruary\Fetruary 1035 cover letter,ducx M FEBRUARY 2015 TOTAL $21,741.23 Invoice March 05, 2015 Invoice No: 11501159 City of Corcoran 8200 County Road 116 Corcoran, MN 55340 ^A WENCK Responsive partner. Exceptional outcomes. INVOICES ARE UPON PRESENTATION. Subject to 1 -1/2% 18% Annum interest /finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Wenck Associates, Inc. - 1800 Pioneer Creek Center - PO Box 249 - Maple Plain, MN 55359 -0249 Toil Free 800 - 472 -2232 Main 763 -479 -4200 E -mail accountinggwenck.com Web www,wenck.com Project Manager Kent Torve Project 2294 -01 Corcoran General Engineering Services Professional Services Through February 28, 2015 _ — — — — Phase 500 -01 General i -- — — Professional Personnel Hours Rate Amount Nelson, Susan 2.00 70.00 140.00 Totals 2.00 140.00 Total Labor 140.00 Phase Total $140.00 Phase 500 -03 -. � Planning Meetings :. �. � � ... T — — .� W. Professional Personnel Hours Rate Amount Torve, Kent 4.50 124.00 558.00 Vander Top, Vincent 1.50 124.00 186.00 Totals 6.00 744.00 Total Labor 744.00 Phase Total $744.00 Phase 600 -01 Stormwater /WCA General Tasks i ... i �. Professional Personnel Hours Rate Amount Nelson, Susan 15.00 70.00 1,050.00 Totals 15.00 1,050.00 Total Labor 1,050.00 Phase Total $1,050.00 Phase 700 -01 MnDOT State Aid — -- _!— #— — — —_ —_—. Professional Personnel Hours Rate Amount Claridge, Dale .50 151.00 75.50 Mattson, Kevin .50 105.00 52.50 Terhaar, Edward 8.00 150.00 1,200.00 Totals 9.00 1,328.00 Total Labor 1,328.00 Phase Total $1,328.00 Phase 800 -18 Water Utility General Engineering i .. ` — i — _ _ W. — _ — INVOICES ARE UPON PRESENTATION. Subject to 1 -1/2% 18% Annum interest /finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Wenck Associates, Inc. - 1800 Pioneer Creek Center - PO Box 249 - Maple Plain, MN 55359 -0249 Toil Free 800 - 472 -2232 Main 763 -479 -4200 E -mail accountinggwenck.com Web www,wenck.com Project 2294 -01 Corcoran General Engineering Services Invoice 11501159 Professional Personnel Hours Rate Amount Claridge, Dale 2100 151.00 302.00 Schmidt, Rowdy 4.50 95.00 427.50 Torve, Kent 2.70 124.00 334.80 Totals 9,20 1,064.30 Total Labor 1,064.30 Phase Total $1,064.30 Total Invoice Amount $4,326.30 INVOICES ARE UPON PRESENTATION. Subject to 1 -1/2% 180% Annum interest /finance charge. Page 2 Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Wenck Associates, Inc. - 1800 Pioneer Creek Center - PO Box 249 - Maple Plain, MN 55359 -0249 Toll Free 800- 472 -2232 Main 763 -479 -4200 E -mail accounting @wenck.com Web www.wenck.com Invoice March 05, 2015 Invoice No: 11501157 Brad Martens City of Corcoran 8200 County Road 116 Corcoran, MN 55340 11 ^AV WENCK Responsive partner. Exceptional outcomes, Project Manager Kent Torve Project 2294 -10 Sewer and Water Planning Prgfgssigna[ Services Through February 28. 2015 -- — — — — i, — — — — Phase 10 PROJECT CLOSEOUT ,.- --� _.M Professional Personnel INVOICES ARE UPON PRESENTATION, Subject to 1 -1/211/o 18% Annum interest /finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Wenck Associates, Inc. - 1800 Pioneer Creek Center - PO Box 249 - Mapie Plain, MN 55359 -0249 Toil Free 800- 472 -2232 Main 763 -479 -4200 E -mail accounting @wenck.com Web www.wenck.com Hours Rate Amount Claridge, Dale 2/27/2015 1.50 151.00 226.50 NOT form, work coordination Shuck, Jordan 2/23/2015 1.50 89.00 133.50 Mapping Shuck, Jordan 2/27/2015 1.50 89.00 133.50 Mapping Totals 4.50 493.50 Total Labor 493.50 Phase Total $493.50 Total Invoice Amount $493.50 INVOICES ARE UPON PRESENTATION, Subject to 1 -1/211/o 18% Annum interest /finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Wenck Associates, Inc. - 1800 Pioneer Creek Center - PO Box 249 - Mapie Plain, MN 55359 -0249 Toil Free 800- 472 -2232 Main 763 -479 -4200 E -mail accounting @wenck.com Web www.wenck.com Invoice March 05, 2015 Invoice No: 11501158 Brad Martens City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Project 2294- -17 Lennar Development Professional Services Thrg1gh February 28, 2015, Professional Personnel Hegland, Steven Madejc7yk, Jeffrey Mattson, Kevin Quisberg, Jason Schmidt, Rowdy Templin, Kirby Totals Total Labor Reimbursable Expenses Mileage - Reimbursable Total Reimbursables 11 ^AY WENCK Responsive partner. Exceptional outcomes. Project Manager Kent Torve Hours state Amount 16.50 92,00 1,518.00 2.50 114.00 285.00 34.50 105.00 3,622.50 21.50 137.00 2,945.50 11.00 95.00 1,045.00 7.30 72.00 525.60 93.30 9,941.60 9,941.60 20,13 20.13 20.13 Total Invoice Amount $9,961.73 INVOICES ARE UPON PRESENTATION. Subject to 1 -1/20/6 18% Annum interest /finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Wenck Associates, Inc, - 1800 Pioneer Creek Center - PO Box 249 - Maple Plain, MN 55359 -0249 Toll Free 800- 472 -2232 Main 763 -479 -4200 E -mail accounting @wenck,com Web www.wenck.com invoice March 05, 2015 Invoice No: 11501153 Brad Martens City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Project Manager Project 2294 -18 Southeast District Sewer and Water Project Responsive partner. Exceptional outcomes. Kent Torve Professional Services Through February 28, 2015 Phase 400 Initial Construction Plan Engineering � . i .. �..W - .� Professional Personnel Hours Rate Amount Claridge, Dale 5.00 151.00 755.00 Torve, Kent 6.50 124.00 806.00 Totals 11.50 1,561.00 Total Labor 1,561.00 Phase Total $1,561,00 � i Phase 900 Construction Inspection �. �. � � .r ,. � .�. ' - Professional Personnel Total Labor 3,081.50 Phase Total $3,081.50 -------------------------------------------------- Phase 950 Project Closeout Professional Personnel Hours Rate Amount Daniels, Peter 3.00 97.00 291.00 Halls, Matthew 2.00 82.00 164.00 Hegland, Steven 4,00 92.00 368.00 Mattson, Kevin 10.00 105.00 1,050.00 Quisberg, Jason .50 137.00 68.50 Schmidt, Rowdy 12.00 95,00 1,140.00 Totals 31.50 3,081.50 Total Labor 3,081.50 Phase Total $3,081.50 -------------------------------------------------- Phase 950 Project Closeout Professional Personnel Total Invoice Amount $5,653.50 INVOICES ARE UPON PRESENTATION. Subject to 1 -11201c 18 0/o Annum interest /finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Wenck Associates, Inc. - 1800 Pioneer Creek Center - PO Box 249 - Maple Plain, MN 55359 -0249 Toll Free 800- 472 -2232 Main 763 - 479 -4200 E -mail accounting @wenck.com Web www.wenck.com Hours Rate Amount Louwagie, Shawn 1.00 92.00 92.00 Nelson, Susan .30 70.00 21.00 Shuck, Jordan 8.00 89.00 712.00 Torve, Kent 1.50 124.00 186.00 Totals 10.80 1,011,00 Total Labor 1,011 .00 Phase Total $1,011.00 Total Invoice Amount $5,653.50 INVOICES ARE UPON PRESENTATION. Subject to 1 -11201c 18 0/o Annum interest /finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Wenck Associates, Inc. - 1800 Pioneer Creek Center - PO Box 249 - Maple Plain, MN 55359 -0249 Toll Free 800- 472 -2232 Main 763 - 479 -4200 E -mail accounting @wenck.com Web www.wenck.com invoice March 05, 2015 Invoice No; 11501154 Brad Martens City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Project 2294 -21 Watermain CSAH 101 V ^AV WENCK Responsive partner. Exceptional outcomes. Project Manager Kent Torve Prczfessional_Services Through February 28 2015 Phase 400 Initial Construction Plan Engineering ,� s T �. T W. Professional Personnel Hours Rate Amount Mattson, Kevin 5,00 105.00 525,00 Totals 5.00 525.00 Total. Labor 525.00 Phase Total $525.00 Total Invoice Amount $525.00 INVOICES ARE UPON PRESENTATION. Subject to 1- 1/2 °/o 18% Annum interest /Finance charge, Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Wenck Associates, Inc. - 1800 Pioneer Creek Center - PO Box 249 - Maple Plain, MN 55359 -0249 Tall Free 800- 472 -2232 Main 763 - 479 -4200 E -mail accounting @wenck.com Web www.wenck,com Invoice March 05, 2015 Invoice No: 11501155 Brad Martens City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Project Manager Project 82294 -0023 Downtown Utility and Street Project 2014 V AA V WENCK Responsive partner. Exceptional outcomes, Kent Torve Professional Services Through February X83_2015 Phase 050 Pre - Design Cost Updating, FS and financiais Professional Personnel Hours Rate Amount Blasing, Eric .30 124.00 37.20 Torve, Kent 6,00 124.00 744.00 Totals 6.30 781,20 Total Labor 781.20 Phase Total $781.20 Total Invoice Amount $781 .20 INVOICES ARE UPON PRESENTATION. Subject to 1 -1/2% 18% Annum interest /finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Wenck Associates, Inc. - 1800 Pioneer Creek Center - PC Box 249 - Maple Plain, MN 55359 -0249 Toll Free 800 -472 -2232 Main 763 - 479 -4200 E -mail accounting @wenck.com Web www.wenck.com MEMORANDUM PATE.. ............... O T .............. .C......0 ........ FRO ............... M RE March 16, 2015 ............................... ............................... Brad Martens ............................... ............................... City Council, Planni ............................... ............................... Kendra Lindahl, Cit Agenda Item L A N D F O R M From Site to Finish • 105 South Fifth Street, Suite 513 Minneapolis, MN 55401 Commission. Parks & Trails Commission Planner Active Corcoran Planninq Applications The following is a summary of project status for current, active projects: !to Tel: 612 - 252 -9070 Fax: 612 - 252 -9077 www.landform.net Ravinia 2nd Addition Final Plat and Final PUD Plan (City file 15 -003) The City has received an application for approval of the plans for phase II of the Ravinia project. The application is scheduled for Planning Commission review on April 2nd and City Council action on April 23rd. The applicant has also requested that the City Council hold a public hearing to vacate a small portion of the Gleason Road right -of -way that was erroneously left out of the legal description for the vacation last year. This is simply a clean -up issue that would vacate all of the existing Gleason Road right -of -way and Gleason Road right -of -way is dedicated with the plat. 2. Fehn Sketch Plan Review at 20901 CR 117 (PID 03- 119 -23 -13 -0001) (city file 15 -005). The applicant has submitted a concept plan for a 7 lot subdivision. The item is scheduled for City Council review at the March 26th meeting. 3. Corcoran Public Works Site Plan Amendment and Variance (city file 15 -006). The site plan amendment and variance are to grant after - the -fact approvals for changes to the approved site plan that were made in the field and generally authorized by the subcommittee. The gravel storage area that was added on the south area of the fenced yard requires a variance. The item is scheduled for a public hearing at the April 2nd Planning Commission meeting and Council action at the April 23rd meeting. Also, there are a number of projects that have been approved, but are still not filed and closed out: 1. Corcoran Business Park (City file 06 -005). The City Council granted a one year extension to the final plat approval, which expired on April 12, 2011. Staff has spoken to the applicant and is still working to close out this project. Staff has spoken to the applicant and will schedule a meeting in March when more information is available on the Loretto sewer project. Hope Ministries Conditional Use Permit for Cemetery and Vacation of Drainage & Utility Easement at 19951 Oswald Farm Road (City file 12 -002). Hope Ministries submitted a request for a conditional use permit to allow a cemetery west of the existing church. The application was approved by the City Council on March 22nd and site work had begun. The letter of credit for site improvements has been released but we are holding the escrow pending completion of the approved landscaping. The applicant has indicated that they are considering a site plan amendment application to modify the approved plans. Staff met again with Pastor Brian Lother in December to try to finalize this issue and address some other questions or concerns from him. We hope to be able to wrap this up in the near future. 3. Lano Equipment at 23580 Highway 55 Site Plan Modifications for Cold Storage Building. (31- 119 -23 -34 -0007) (13 -006). This item was approved by the City Council on JUly 11 h. The building permit has been issued, but staff has determined that the building was not being built according the Landform , SensiblyGreen° and Site to Finish® are registered service marks of Landform Professional Services, LLC. 1 approved plans. The applicant submitted revised plans and the City Council approved a site plan modification at the June 12th meeting. City staff is working with them to make the corrections and complete the building and site improvements. Last week, the applicant indicated that they will not be completing the work until next spring. The City has a letter of credit in place to ensure the work is completed as approved. 4. Ess Brothers Site Plan Amendment and Conditional Use Permit Amendment for an accessory building at 9350 County Road (PID # 07- 119 -23 -43 -0004) (City File No. 13 -031) The applicant requested approval of a 5,500 square feet detached, accessory building with 20 -foot sidewalls. The City Council approved this item on January 23rd. The applicant must comply with all conditions of approval (which require landscaping improvements) and then staff will inspect before refunding any remaining escrow. Staff reached out to the applicant in December to try to close out the remaining issues but did not hear back from the landowner. 5. Lake Independence Regional Trailhead at 23475 CR 10 Rezoning, Site Plan and Variance (PID 18- 119 -23 -12 -0002) (City file 14 -010). Three Rivers Park District has submitted a request for a temporary trailhead at this location. The City Council approved the request on July 24th. Three Rivers has indicated that they did not receive any bids this summer and will rebid the project the spring for 2015 construction. 6. Fox Ridge 2nd Addition Final Plat at 9495 Trail Haven Road (PID 09- 119 -23 -41 -0011) (City File 14- 006). This final plat application for a final plat of Outlot A, Baumeister 3rd Addition was approved by the City Council on May 22 "d. The applicant will prepare mylar for signature and filing. After the documents are filed, the remaining escrow can be released. 7. Hentges Lawn Land Snow Special Home Occupation at 21310 Meadow Lane (City file 14 -012). The application was approved by the City Council on August 28th. Staff will be working to close out the file. 8. Patnode Farms Preliminary Plat and Final Plat at 22610 County Road 50 (PID 20- 119- 23 -43- 0003) (City file 14 -021). Mike Patnode has submitted a request for plat approval to create one lot for the existing home and one outlot to be sold. The Planning Commission held a public hearing on September 4, 2014 and the City Council approved it at the September 25th meeting. The mylar has been released for filing at the County. Upon installation of all required wetland and corner monuments, the City will inspect and release any remaining escrow. 9. Sawgrass Preliminary Plat, Preliminary PUD Development Plan and Rezoning for Peachtree Partners LLC on Schendel property at 20400 County Road 10 (City file 14 -027). The City received the application materials and is currently reviewing for completeness. The Parks and Trails Commission reviewed this request on November 18th and recommended acceptance of a combination of land and cash. The Planning Commission held a Public Hearing on December 4th and the City Council approved the request on December 11th 10. Proehl Preliminary Plat, Final Plat and Variance at 20630 Larkin Road (City file 14 -028). The applicant has requested approval of a variance from the minimum lot size in the UR zoning district to subdivide the existing property to create one lot for the original farmstead and a second lot for the second home on the site. The Planning Commission held a Public Hearing on December 4th and the City Council approved the request on December 11th. The applicant is working through watershed issues and then they may file the plat at Hennepin County. 11. Corcoran Pet Care Center Sign Plan at 7559 CR 116 (26- 119 -23 -11 -0016) (City file 14 -031) - The applicant has requested approval of a master sign plan as required by the sign ordinance and a variance from the sign standards for new signage on the shopping center. The signage would be updated as part of other exterior building improvements. This item was reviewed by the Planning Commission on February 5th and approved by the City Council on February 12th. The applicant will need to apply for sign permits and then staff will begin closing out the file. 12. Donald Tombers Request for Preliminary Plat and Final Plat approval for " Tombers Acres" on property at 9120 Trail Haven Road (PID 15- 119 -23 -21 -0001) (City file no. 14 -032). The City Council approved a topographic survey and wetland delineation waiver on this site in 2014. The MEMORANDUM application will create on 5 +/- acre lot for the existing farmstead and one large outlot that will continue to be farmed. This item was reviewed by the Planning Commission at a public hearing on February 5th and approved by the City Council on February 26t" 13. Vollrath Agricultural Preserve Initiation and Expiration at 22903 Strehler Road (PID 20- 119 -23- 22 -0003) (city file 14 -035). The property is already enrolled in Ag Preserve and the status expires this year. The applicant is requesting approve to reenroll and initiation expiration, which would be 8 years from the approval date. This item was approved by the City Council at the January 22nd Council meeting. 14. Vollrath Agricultural Preserve Initiation and Expiration at 8690 Bechtold Road (PID 16- 119 -23- 33 -0003 and 21- 119 -23 -22 -0001) (city file 14 -036). The property is already enrolled in Ag Preserve and the status expires this year. The applicant is requesting approve to reenroll and initiation expiration, which would be 8 years from the approval date. This item was approved by the City Council at the January 22nd Council meeting. 15. Topography and Wetland Waiver for James Comb at 6280 Willow Drive (PID 33- 119 -23 -44 -0004 and 34- 119 -23 -32 -0002) (city file 15 -002). The applicant is requesting approval of a wetland and topographic survey for the property. This item was reviewed by the City Council on February 26tH The Council approved the topographic waiver but not the wetland delineation waiver. 16. PUD Amendment for Lions Park Structure at 7205 Brockton Lane (PID 25- 119 -41 -0001) (city file 15 -004). The Corcoran Lions have submitted an application for a PUD amendment for 1,080 square foot concession stand east of the existing bleachers. The proposed addition is consistent with the PUD master plan reviewed by the City Council in 2009. The addition of the building was administratively approved. Finally, there are a few projects that have not yet been started but have been identified as action items or future projects. The City Administrator will be working with the City Council to prioritize 2015 projects: Sign Ordinance Update. At the April 25th Council meeting, the City reviewed a request for the City to initiate a sign ordinance update. Specifically, they requested that the City review the ordinance standards relating to sign area, sign height and internal illumination and, because this is a City -wide issue, that the ordinance update be completed by the City out of the City funds. The Council discussed the issue and directed staff to bring a proposal back at a later date because the Council felt that this was a significant undertaking that would involve much more than this one issue. We will work with the City Administrator to determine the appropriate meeting to have this considered. We have been approached recently by several businesses that like to upgrade their signs but are limited by the sign ordinance. 2. Design Guideline Update for Southeast District /Downtown. The Council approved a Landform proposal to update the existing design guidelines for this area. The design guidelines are adopted as part of the Zoning Ordinance and will be enforced as new development is proposed, consequently, the City Council wishes to revisit that planning effort to ensure it is still consistent with the City's goals. The City Council appointed a subcommittee, but the City Council has decided to delay kickoff as we work through some associated issues as part of some new development plans. The subcommittee has been disbanded and the Council will reconsider this project in 2015. 3. City- Initiated Park Dedication Ordinance Update (City File 14 -007). Staff was directed to bring back other potential amendments for consideration in 2015, including revisions to clarify whether or not existing homes are subject to park dedication when part of a plat, how to ensure that land dedication in the rural areas is fairly required and a review of our park dedication requirements. MEMORANDUM STAFF REPORT / Code Compliance Agenda Item: 8 b. Council Meeting: Prepared By: March 26, 2015 Mike Pritchard Topic: Action Required: CODE COMPLIANCE REPORT — Information Only January / February 2015 Complaints and Concerns Permits and Zoning Referred to Public Complaint Misc. Cases Building Nuisiance Grass & Works, Grading or Overweight s Animal Home Compaint Referred Permits - Building Misc. Junk /Junk Weed Signs Metro Driveway /Ag Vehicle Concerns Vehicles Control Violations Occupations West, or s to City Zoning Permits Permits Permits Permits Total Concerns Attorney review City Engineer 3 1 0 0 0 0 3 2 0 8 32 3 1 0 Code Enforcement Issues: Complaint 14- 046(5/20/2014): Multiple Violations at 21XXX Co Rd 50. The City has been working with the property owner since May 2014 to address multiple exterior storage violations. As of March 9, 2015, the final deadline was missed and communication from the property owner had ceased. The matter has been referred to the City Attorney for review. Complaint 14 -002 (1/15/2014): Multiple Violations at 76XX Rolling Hills Rd. On September 19, the Corcoran PD received a complaint of vandalism at the property. (A couple remaining windows were broken.) The building was re- secured and continues to be maintained. The City was notified that the property was sold and closed on December 12, 2014. The home is currently being renovated. Complaint 12 -031 (6 -11- 2012): Hazardous Building at 20XXX County Road 10. The building remains secure. No Update. STAFF REPORT Agenda Item 8c. Council Meeting: Prepared By: March 26, 2015 Matt Gottschalk, Director of Public Safety Topic: Action Required: 8th Annual Truck Safety Seminar Approve Donated Funds Resolution Summary: The community held its 8th Annual Truck Safety Seminar, March 5th. The new location at Corcoran Public Works facility proved to be the perfect venue to host the training event. Approximately 213 participants spent a half -day with representatives from the Corcoran Police Department, Corcoran Public Works, and Minnesota State Patrol. After the seminar, the attendees were treated to a complimentary lunch. In addition, each attendee received safety apparel. In reviewing the attendee's comments and evaluations, there is strong desire to continue this safety training for our 9th Annual Truck Safety Seminar, February 2016. The success of this program is a direct result of support from the City Council, the local transportation community, local businesses, the Corcoran Public Works Department, Corcoran City Hall Staff, the Corcoran Police Department, and a number of volunteers and community sponsors. Financial /Budget: The resolution approves acceptance of $4311.60 in donations along with 100 Driver's Vehicle Inspection Report books, use of a sound system provided by Riders Elite Inc., and partial catering by Ziegler. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost - effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. OPEN AND HONEST COMMUNICATION We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. Staff Report—March 26, 2015 Council Meeting Prepared by Director Gottschalk Page 2 PROFESSIONALISM We believe that continuous improvement is the mark of professionalism and are committed to applying this principle to the services we offer and the development of our employees. Options: 1. Approve City of Corcoran Resolution 2015 -16, approving the donations made to the City of Corcoran and these donations to be utilized for the Truck Safety Seminar program. 2. Not approve the resolution. Recommendation: Approve City of Corcoran Resolution 2015 -16, approving the donations made to the City of Corcoran and these donations to be utilized for the Truck Safety Seminar program. Council Action: Approve City of Corcoran Resolution 2015 -16 Attachments: 1. 2015 Truck Safety Seminar Sponsor List 2. Resolution 2015 -16 2015 Sponsors 8th Annual Truck. Safety Seminar ,1r1�4�FfitER Corcoran Public Works Shoff ��w¢k 711T Continental Breakfast and Lunch FLOOR Provided by Our onsors TECNNOLOGIff�7 ZIEGLER M TH UC K & Am ro,m.edrAA— kGJP— 6u NugrY EOUiPMEN`' [lave Carniftr. r3 • fi12.963.5074 ' ZIEGLER � � R 002' Lyurr• SAI[. Ilan ,1EGk:tIta (E: `?r) Lanse P al9er- 9s2•Z7p•45s5 EQUIPMENT Co. Dale Magee 612- 490 -5298 Locally awnod and Operated Since 1979 `j f Corcoran 763.470.2321 r pllL prAilnlS i_rrftSALIRCIAL {y /{► KOTHRADE L jy � tc�rrnan fpVyt� S�(gg r l lr.d Aff yy 7870$ ]J� A&*1#611s000 ■wa (763) 479 -8200 0 - #IA1tg ' yunu,r amLarrr uerux, rfufx_ tlurprur SPiE4asll YM. y. M001 111te'rco1'17 j�� ,c..nam .rorurrrp von�aoor... M nr �rYrw WY/11E & RUEMAN stpile 8ENYIGE LLC 14 a mn y9ar Innk �,,/ C�� 76 w1w1t97.2rt' ra ti�rG?1lUL r� t (�sa1 ati� -z7s� LRUCM GARY G. KOECHELER & ASSOCIATES - r, (j W)i I,I Nu rro. ON %3sj,(xjtt•. � � r 763- 24976 izrry Daichow WESTSIDETIRE1,HET CORCORAN, MN 65446 763- 420.2100 �Ilajn wor, Rogers, MN 763 - 4.38.2393 4tt-Con --.o en.,rwrrn r. *V '11 1f ©CH'S 8DI3N1R FARMERS mitre 1919 &A k. Ova [emrnrrrlal • Rewk nW-1 r�l, lrRUr P�ft > Ende Septic Seruicle f o 1` jJratIP ar�n�tion Work Apparel W Slrfe, 5pecraIII www. mrporatocOnsectlannrI1.-1- (763) 5156777 CA [y1ESEL SERVICE 130 St. John Surat r Loretta, MN SS357 (763) 179.1103 .f OUT'DOOR 13raW CR wr [t;npra[xrst[rttluryi Raaa Mrnrl.s Raaing partmnhlps Hama Hauling wI%4'�i'""' David Dayan RIy, 763-4117-220111 ' 'R HVIQr ONSTRU cal 611 VPNtIES. IItGi�YrSraN 6 [Er,Mla[YL ifrU4 R[YCY�L 7ti3-a9Y -4212 � RrllrnStm icalianally[$ rtifd III Medical 6Namfncr N9TRL DDiT PERFORMANCEr1RE5 AVC101VIPIYlfyr . thAveN. Corcoran MN 553 40 878 www77Dot.cam 763 -4i5 -4 Headquarters (Machine & Restoration Elmer 1. Peterson Company 11111n .0 i11r'rtllA {r�UYfB'1 +{igv!(►°u.1ia�'*wrrm ni Appreciated- GROVE Tim Mans Excavating Inc. Donations e- 9za5 County Road 19 4 �� recxa 4 NURSERY LORETTO, MN )A0 55357-'5700 City of Corcoran - Truck 'safety Seminar 8200 County Road 116 - Corcoran, N4N 55340 'J�% to1w City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2015 -16 Motion By: Seconded By: COMMENDATION OF TRUCK SAFETY SEMINAR AND APPROVAL OF DONATED FUNDS March 26, 2015 WHEREAS, the City of Corcoran supports the efforts of the Annual Truck Safety Seminar; and WHEREAS, Corcoran Public Works facility was the host site for 8t" Annual Truck Safety Seminar held on March 5, 2015; and WHEREAS, The Annual Truck Safety Seminar planning committee consisted of, Tim Mans — Mans Excavating, Inc., Mike Seibert, Cheri Chalstrom - Employees of Doboszenski & Sons, Inc. and Director Matt Gottschalk, Lieutenant John Hamilton, Police Clerk Paula Steelman and members of the Corcoran Police Department, Supervisor Pat Meister and Public Works Staff, Minnesota State Patrol; and WHEREAS, the following donors have made a financial contribution to the City of Corcoran to be utilized in support of the Truck Safety Seminar program; and Hassan Sand & Gravel Inc. $100.00 Westside Wholesale Tire, Inc. $100.00 Eull's Manufacturing Co, Inc. $200.00 Napa of Corcoran $100.00 Elmer J. Peterson Co. $200.00 A -1 Outdoor Power, Inc. $40.00 Kothrade Sewer, Water & Excavating, Inc. $100.00 Neumann's Enterprise, LLC $25.00 Intercomp $200.00 Koch's Korner, LLC $50.00 Storman's LLC $50.00 Trueman Welters $100.00 Ende Septic Service LLC $50.00 Kamida, Inc. $100.00 Burschville Contruction, Inc. $100.00 Super Swivels $100.00 Floor Technologies, Inc. $150.00 Ess Brothers and Sons, Inc. $250.00 Farmers State Bank of Hamel $100.00 Fish & LaBeau Signs $100.00 Duane's Septic Service, LLC $50.00 RDO Equipment CO $600.00 Grove Nursery $200.00 Gary's Diesel $50.00 Highway 55 Rental & Sales, Inc. $107.25 Page 1 of 2 City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2015 -16 March 26, 2015 Lan -De -Con, Inc. $50.00 Headquarters Machine & Restoration $50.00 Gleason Farms $30.00 Bursch Brothers $250.00 Wind -N -Wood Farm Dave Da on $100.00 Nuss Truck & Equipment $100.00 OH'Landsca es $75.00 Dr. Jim Seim (Hamel /Corcoran Chiropractic) $100.00 Cash Donations at Seminar $84.35 Ebert Construction $150.00 Nodland Construction Co, Inc. $100.00 WHEREAS, Donations in kind were made by; Gary's Diesel — 100 Driver's Vehicle Inspection Report books, Riders Elite, Inc. for sound system and Ziegler for partial catering; and WHEREAS , Volunteers were, Mike Pritchard, Cindy Mans, Donnie Mans, Larry & Marcy Dalchow, Sean Gormley and Ivan Waterworth; NOW THEREFORE BE IT RESOLVED, the City Council of the City of Corcoran acknowledges the outstanding efforts by the truck safety planning committee, Corcoran Public Works as its host site and the generosity of all donors, volunteers and graciously accepts the financial donations as listed above. VOTING AYE ❑ Guenthner, Ken ❑ Hank, Pat ❑ Keefe, Mike ❑ LaFave, Tonya ❑ Thomas, Ron VOTING NAY ❑ Guenthner, Ken ❑ Hank, Pat ❑ Keefe, Mike ❑ LaFave, Tonya ❑ Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 26th day of March 2015. ATTEST: Jeanie Heinecke — City Clerk Ken Guenthner - Mayor Page 2 of 2 City Seal STAFF REPORT Agenda Item 8d. Council Meeting: Prepared By: March 26, 2015 Brad Martens Topic: Action Required: Public Works Facility Budget Update Discussion Summary: The financing for the new public works facility began in September 2012 when $4,000,000 in General Obligation Bonds was issued to fund the new facility. A total of $3,851,256.65 was received after deducting the cost of issuance. By March of 2013 bids had been received with a projected project total of $3,861,559 (base bid of $3,770,791 and alternate bid for lean -to in amount of $90,768). Construction began in 2013 with the certificate of occupancy received on January 29, 2014, and substantial completion by March 10, 2014. A total of 40 change proposals were approved during the construction of the facility. On April 10, 2014 the Council was updated on a projected finance gap for the Public Works facility in the amount of $173,538. It was also noted that additional funds would be required to demolish the old office structure and to refurbish the shed at the Cain Road site. On July 10, 2014 additional bonds were issued related to the water and sanitary sewer infrastructure projects, a total of $251,773.59 was dedicated to the Public Works facility improvements for infrastructure to support the water and sanitary sewer utility. As of March 17, 2015 the balance of the fund for the facility improvements was $87,650.35. The only outstanding improvement is the refurbishment of the Cain Road shed estimated at $50,000 to $60,000. This project was put on hold in 2014 as an individual was interested in purchasing the property. Also outstanding is $2,377.48 in retainage to Ebert Construction. There are several warranty items being reviewed such as the settlement of concrete in areas. Staff is not recommending any action at this time until the issues are resolved. Financial /Budget: The project cost to date is $4,127,670.43. The remaining balance of $87,605.35 appears to be sufficient to cover the remaining project items and retainage. Alignment with Values: This item relates to the following adopted values: FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Page 2 Options: N/A Recommendation: N/A Council Action: N/A Attachments: N/A STAFF REPORT Agenda Item 8e. Council Meeting: Prepared By: March 26, 2015 Brad Martens Mike Pritchard Topic: Action Required: Correspondence From March 12, 2015 None Open Forum Summary: At the March 12, 2015 City Council meeting two individuals spoke at open forum. The following is a recap of the items with staff responses. Open Forum Request: Ken Kluck, 21088 County Road 50. Mr. Kluck is concerned about dirt on County Road 50, also concerned about the quality of the dirt being hauled into Corcoran. Staff directed to report to council on Mr. Kluck's concerns at the next meeting. Staff Response: An annual Fill /Grading permit renewal was issued on January 14, 2015 to Sunram Construction to haul surplus clean fill to property located in the 20300 block of Co Rd 50 south of the Rockford /City Park at PID: 26- 119 -23 -21 -0007. There were a number of conditions of approval, including: perimeter erosion control, rock entrance to prevent tracking, and clean -up /sweeping of the public roadway. The City and Police Department received multiple complaints on March 9 that haulers were tracking mud onto Co Rd 50. A site visit confirmed tracking onto the public roadway. Staff noted the rock entrance was either missing or buried. The applicant was notified of the issue. Corcoran Police Department responded to another complaint at 4:44 pm regarding tracking onto Co Rd 50. The officer made contact with the applicant, and advised him that hauling must be stopped for March 9 and 10 and the road must be cleaned. On March 10, the City and Police Department again received multiple complaints that the hauling operation was again tracking onto Co Rd 50. Corcoran Police Department arrived on scene and instructed the jobsite manager to cease hauling and clean the roadway. The Officer directed the incoming trucks away from the site. The City revoked the Fill /Grading permit and posted a Stop Work Order on site. A copy was also mailed to the applicant. Hauling ceased and the roadway was swept. Open Forum Request: Dale Haglund, 22966 County Road 50. Asked the city to consider building the private road his property uses for access to city standards and assess the benefiting properties. Staff directed to report to council on history and status of this road issue. Page 2 Staff Response: The private driveway referred to by Mr. Haglund has been in dispute for several years and in litigation for the past year. Recently a 75 page ruling was issued in District Court describing the proper location for the driveway to be constructed. As Mr. Haglund mentioned in his request, the next phase is to decide who is to pay for the improvements at an April 10, 2015 meeting of effected property owners as required by the courts. Staff strongly recommends taking no action at this time as litigation continues. The City should require an escrow of funds prior to any design work taking place. Financial /Budget: N/A Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost - effective, and friendly manner. OPEN AND HONEST COMMUNICATION We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. Options: N/A Recommendation: Staff recommends no City Council action at this time. Council Action: N/A Attachments: N/A Agenda Item L A N 1) F O R M r From Site to Finis • 105 South Fifth Avenue Tel: 612 - 252 -9070 Suite 513 Fax: 612 - 252 -9077 Minneapolis, MN 55401 www.landform.net TO: Corcoran City Council FROM: Kendra Lindahl, Landform DATE: March 18, 2015 for the March 23, 2015 City Council Meeting RE: Request for Sketch Plan review for Fehn property at 20901 County Road 117 (PID 03- 119 -23 -13 -0001) (city file no. 15 -005) 60 -DAY REVIEW DEADLINE: April 21, 2015 1. Application Request Rains Properties, Inc. is requesting comments on a sketch plan for an 8 -lot subdivision on the Richard and Judith Fehn property. 2. Context The project includes a 1.24 -acre parcel with the existing home and a 71.75 -acre parcel that includes an agricultural building. The 71.75 acre parcel has 7 development rights remaining. Zoning and Land Use The property is zoned Rural Residential and is guided Rural /Ag Residential. The property is located outside of the MUSA (Metropolitan Urban Service Area). Surrounding Properties The surrounding properties are zoned Rural Residential and guided Rural / Ag Residential. The property across County Road 117 is located in the City of Rogers. Natural Characteristics of the Site The 2030 Comprehensive Plan shows a number of wetlands scattered throughout the site. A channel of Rush Creek runs along the south portion of the portion of the property. The area adjacent to the creek is located in the Shoreland Overlay District. There are floodplain areas on the south and west portion of the property. 3. Analysis of Request The development rights map shows 7 development rights remaining on the 71.75 -acre parcel and the applicant is showing a concept with a single cul de sac to serve the 7 new lots. The existing Fehn home would continue to be served by the existing driveway. Landform SensiblyGreen and Site to Flnish� are registered service marks of Landform Professional Services, LLC. • 1; • • The applicant is proposing to subdivide the property to create a larger lot to accommodate the existing home and agricultural building and create 7 new single family home lots. Each of the lots would be 6 -10 acres in size, which exceeds the 2 acre minimum lot size in the RR district. The lots appear to meet the 200 -foot minimum lot width requirement. There is a 7+ acre exception parcel in the center of the property. The applicant had indicated that they approached the landowner about participating in the subdivision but that they were not interested. This lot will retain the existing access on County Road 117. There are a number of natural resources on site that would be defined as part of the survey and platting process, including the exact locations of the Shoreland Overlay District boundary, the floodplain areas, the wetland buffers /setback. The survey notes that a wetland delineation has been completed, but staff does not yet have a copy of the delineation. The wetland delineation must be approved by Elm Creek Watershed Management Commission. It appears that some wetland impact and mitigation would be required for the new road construction. All lots would be served by individual wells and septics. The subdivision ordinance requires all new lots to have frontage and access on an improved public street. The ordinance requires a maximum block length of 1,320 feet in the rural areas, but does allow the City Council to approve a longer cul de sac where needed to due to topography or other special conditions. The location of the new public street connection to County Road 117 will be subject to Hennepin County review and approval. The applicant has asked the City Council to allow a private drive in lieu of a public street. Staff recommends that the street be constructed as a public street and be extended between Lots 2 and 3 to the east property boundary. It is current City policy that this future extension be paved to the east lot line. This would allow the property owner to the east to make this street connection to Cain Road if they choose to develop the remaining property (Heinz). If the road right -of -way is dedicated but not improved, it would create an undue burden on the developer of the property to east to construct the road on the Fehn property in the future. The Council may wish to comment on the sketch plan and specifically provide feedback on the applicant's request to allow a private street. Any comments are advisory only and would be non- binding. 4. Recommendation Provide comments to the applicant regarding the sketch plan. Attachments a. Site Location Map b. Site Natural Resources Map c. Letter from the City Engineer dated March 11, 2015 d. Applicant's Concept Graphics e. Applicant's Narrative Fehn Sketch Plan (city file 15 -005) March 23, 2015 2126/2015 Hennepin County GIS - Printable Map Henworl u J � il - f 1 Parcel 03- 119 -23 -13 -0001 A -T -B: Abstract Map Scale: 1 "= 800 ft. N ID: Print Date: 2/26/2015 Owner Richard J & Judith A Fehn Market $458,200 Name: Total: Parcel 20901 Co Rd No 117 Tax $3,034.34 Address: Corcoran, MN 55374 Total: (Payable: 2014) Property Farm Sale Type: Price: This map is a compilation of data from various sources and is furnished "AS IS" with no Home- Homestead Sale representation or warranty expressed or stead: Date: implied, including fitness of any particular purpose, merchantability, or the accuracy and completeness of the information shown. Parcel 71.75 acres Sale Area: 3,125,572 sq ft Code: COPYRIGHT © HENNEPIN COUNTY 2015 http: / /gis.hennepi n.us /Property /pri nt/default.aspx ?C= 455142. 2050660405 ,4999631.3462890405&L =5&T= aerial &D = true &LI D =0 &F ID= 0311923130001 &VIS= 0,0,0... 1/2 Hennepin County GIS - Printable Map t �Q L ��► Parcel ID: 0311923130001 Address: 20901 CO RD NO 117, CORCORAN, 55374 Owner Name: RICHARD J & JUDITH A FEHN Acres: 71.75 Map Scale: 1" = 800 ft. Print Date: 3/17/2015 Page 1 of 1 r 76 http:// gis. hennepin. usl naturalresources /printldefault.aspx ?C= 455109.1850000005,4999661... 3/17/2015 Ecologically Print Legend Land Cover: Multiple Significant Area No Present: Natural Resource No Soils: Multiple Corridor Present: This map is a compilation of data from various sources and is furnished "AS IS" with no Public Waters No Wetland Yes representation or warranty expressed or Present: Present: implied, including fitness of any particular purpose, merchantability, or the accuracy and Floodplain Present: Yes Watershed: Elm Creek completeness of the information shown. COPYRIGHT © HENNEPIN COUNTY 2015 L A Think Green: http:// gis. hennepin. usl naturalresources /printldefault.aspx ?C= 455109.1850000005,4999661... 3/17/2015 Technical Memo ENGINEER'S LIST To: Kendra Lindahl, City Planner From: Kent Torve, P. E., City Engineer Date: March 11, 2015 Subject: Fehn Property V ^AV WENCK Responsive partner. Exceptional outcomes. 1. Background Fehn property has submitted a concept plan for 7 lots off of CR 117. The concept shows the access road ending in a cul de sac 2. Recommendation A Extend the public street between Lots 2 and 3 to the east property boundary. o Staff recognizes this is a financial impact for the seven lots, however to leave the ROW unimproved burdens the future development of the property to the east. Wenck Associates, Inc. 1 1800 Pioneer Creek Center I P.O. Box 249 1 Maple Plain, MN 55359 -0249 Toll Free 800 - 472 -2232 Main 763 - 479 -4200 Email wenckmp @wenck.com Web wenck.com w Q 0 0 0 Q U ti co L0 v 'v CD N 0 M L0 CD (V c9 0 0 a • , ®;, I I r - I n , -7 A r l r, , -I- I , \ A I -- f-- - - -___ c/ / ��� 1 - -- -Drainage Easement per / L _ / r v _ / - I L / / r / \ / l v I �' Plat of HEINZ SECOND ADDITION I I .o Owner , I c o °o �. / / a �, Owner. 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WL- WL- cy �Z- I °��'-- �---- l Rush Creek - I v `- I � N x�va� N 918 , o / // _ i °2� A - FENCE CORNER Owner. �, W Line NE 1/4 of Sec. J,, Twp. 119, Rge. 23 / / / --- �� � � � J C Scherber Et Al Trst � N/ 45 38 E 2ti2/.36 / � - � - \ 2 / FALLS 1.9 FT. E I / / \ \ \ \ owner OF PROPERTY LINE �\ PID: 03- 119 -23 -2I -000/ \ Curtis F. Hawes / \ I = I \ 1 2//45 Co. Rd. No. Ill / I _ I I / Found Iron Pipe / rc o \ N r ;e;;0000, .. PIO: 03- 119 -23 -24 -0001 \ ! l / Address L/nassigned �\ 1 \ I \ I n / r_ it / / n r I n i ,l / / r_ . - _ ! L / 1 / in Fence Post' \ I I I \ \ \ \\ I ! r \vl L _ I / / /t I \vl v/ v/ l / / /t / L _ \ / x / / I / I // / I l A l l 1 -�/I -r i r - �l / \ n\ / I / �f LEGAL DESCRIPTION i) Utility operators do not consistently respond to locate requests through the Gopher State One Call service for boundary / / / - V 1 _ (Per tax statement) purposes such as this. Those utility operators that do respond often will not locate services from their main line to the customer's structure or facility - they consider those segments private installations that are outside their jurisdiction. If a That part of W 1/2 of the NE 1/4 described as beginning at a point on the East line thereof, distant 233.55 feet South along said private service to an adjoiner's site crosses this site or a service to this site crosses an adjoiner, it may not be located East line from the NE corner thereof; thence West parallel with the North line thereof, distant 280 feet; thence South parallel since most operators will not mark such "private" services. with the East line thereof, distant 1198.89 feet; thence West parallel with the North line thereof, distant 500 feet; thence North ii) Snow and ice conditions during winter months may obscure otherwise visible evidence of a buried structure or utility. parallel with the East Line thereof, distant 520 feet; thence East parallel with the North Line thereof, distant 434 feet; thence iii) Maps provided by operators, either along with a field location or in lieu of such a location, are very often inaccurate or I II North parallel with the East line thereof, distant 912.44 feet to the North line thereof; thence West along said North line to the inconclusive. EXTREME CAUTION MUST BE EXERCISED BEFORE AN EXCAVATION TAKES PLACE ON OR NEAR <II II' .1111 NW corner of said W 1/2 of the NE 1/4; thence South to the SW corner thereof; thence East to the SE corner of said W 1/2 of THIS SITE. BEFORE DIGGING, YOU ARE REQUIRED BY LAW TO NOTIFY GOPHER STATE ONE CALL AT LEAST I II SURVEY LEGEND the NE 1/4; thence North to the point of beginning, EXCEPT road. 48 HOURS IN ADVANCE AT 651/454 -0002. NOTES 5. The field survey was done under extreme winter conditions with snow covering entire site. QS POWER POLE >> STORM SEWER 0 100 200 e MAIL BOX CULVERT 1. This survey was performed without the benefit of a Title Commitment. This may or may not be the legal description of record 6. The current zoning classification, per the City of Corcoran Zoning Map, updated April 25, 2014, for the subject property is as and there may or may not be other easements of record encumbering this property. follows: Zone Rural Residential (RR). GUY WIRE ELE UNDERGROUND ELECTRIC 2. Benchmark 1: Hennepin County control point Ebert at the northwest corner of Oakdale Drive and Ebert Road Elevation = 7. Note: There is not city sewer or water available; properties are serviced by septic systems and wells. 972.5 SPOT ELEVATION OH OVERHEAD UTILITY 960.57 Feet (NAVD 88). SCALE IN FEET ❑T TELEPHONE PEDESTAL -x -x-CHAIN LINK FENCE Benchmark 2: Railroad spike in the north face of the power pole in the southwest quadrant to County Road 117 and Cain o DENOTES 1/2 INCH X 14 INCH IRON MONUMENT ❑H HAND HOLE CONCRETE CURB SET, MARKED RLS 17255 Road Elevation = 939.48 Feet (NAVD 88). FR MISC FRUIT CONCRETE • DENOTES IRON MONUMENT FOUND Benchmar 3: Southwest corner of concrete pad located on the west side of the existing building on site Elevation = 934.33 BASIS FOR BEARINGS: HENNEPIN COUNTY COORDINATE MA MAPLE �2r CONTOUR Feet (NAVD 88). 1 SYSTEM, THE NORTH LINE OF NE I/4 IS ASSUMED TO \ BEAR N89 °27'34 "E PI PINE ; 3. The Gross land area is 3,125,571 +/- square feet or 71.75 +/- acres. CONIFEROUS TREE SP SPRUCE 4. We have shown buried structures and utilities on and /or serving the site Per Gopher State One -Call Ticket No.'s 143530334 TR TREE (GEN) and 143530336. The following utilities and municipalities were notified: DECIDUOUS TREE ARVIG (218) 298 -1025 CENTER POINT ENERGY (608) 223 -2014 CITY OF ROGERS (763) 428 -2253 COMCAST (612) 522 -8141 WRIGHT HENNEPIN COOP (800) 778 -9140 CENTURYLINK (800) 283 -4237 Project Name: Fehn Property Corcoran, Minnesota Owner/Developer: Richard & Judith Fehn 20901 County Rd. 1 17 Rogers, MN 55374 Professional Services: ASSOCIATES Planning • Civil Engineering • Land Surveying Landscape Architecture • Environmental ■ 7200 Hemlock Lane - Suite 300 Maple Grove, MN 55369 Telephone: (763) 424 -5505 www.LoucksAssociates.com Oc 2015 CADD Qualification: CADD files prepared by the Consultant for this project are instruments of the Consultant professional services for use solely with respect to this project. These CADD files shall not be used on other projects, for additions to this project, or for completion of this project by others without written approval by the Consultant. With the Consultant's approval, others may be permitted to obtain copies of the CADD drawing files for information and reference only. All intentional or unintentional revisions, additions, or deletions to these CADD files shall be made at the full risk of that party making such revisions, additions or deletions and that party shall hold harmless and indemnify the Consultant from any & all responsibilities, claims, and liabilities. S1 45 3 7 -MASTE R. D W G /B N DY Revisions: 1 -16 -15 Drawing Issued Professional Signature: I hereby certify that this survey, plan or report was prepared by me or under my direct supervision and that I am a duly Licensed Land Surveyor under the laws of the State of Minnesota. ,�5;zoo nt:� Da e ry D. Nelson - LS 17255 1 -16 -15 License No. Date ualit y Control: SFH Project Lead: Drawn By: HDN Checked By: Review Date: Vicinity Map: 109th I - - RUSH lAEA9alp Lh; � SITE Ti�1T : - 2 Creek U Sheet Title: Boundary & Topographic Survey Project No.: 14 -537 Sheet No.: Sheet 1 of 1 Richard and Judith Fehn Property 20901 Cty Rd 117 Corcoran 8 Lot development — Large lots of 6 -10 acres each. A Private driveway is preferred in the development. The homeowners association will be written as to specify all fees and time frames of maintenance for the road to be maintained. The initial cost of the road will be put in by the developer. Thanks, STAFF REPORT Agenda Item 10a. Council Meeting: Prepared By: March 26, 2015 Brad Martens Topic: Action Required: Hope Center Change Order #5 Approval Summary: The City has a received a request for a final change order for the Hope Center for the below items: Install kitchen cabinets: $1,000.00 o Originally planned to be completed by volunteers so out of the scope of the project. Fundraising was completed early so added to contractor labor. Bathroom dividers: $2,000.00 o Contractor mistakenly left this item out of the bid cost. This ultimately results in additional costs to Mobile Hope for fundraising. Staff spoke to Brian Dejewski and he is comfortable adding this cost to the project. o The second lowest bid was $204,045.86 higher than BV Construction, Inc; adding this cost would have not resulted in the selection of a different contractor. In order to keep the project on schedule staff has given verbal approval to move forward with the changes. A formal approval however is required for payment. Financial /Budget: The previously amended contract with BV Construction, Inc. was in the amount of $328,300. Approving the change order as presented increases that contract by $3,000 to $331,300. The cost of the project has increased through the change orders. Below is an update on the costs and funding sources for the project. Project Costs June 12, 2014 Budget Estimated Final Costs City Costs: 2013 $18,078.76 $18,078.76 BV Construction Contract $308,000.00 $331,300.00 Design work, building permit, etc. $20,200.00 $21,000.00* Total: $346,278.76 $370,378.76 *$20,467.82 spent as of March 17, 2015 Project Funding Sources June 12, 2014 Budget Estimated Final Costs City Contribution $18,078.76 $18,078.76 CDBG Funds $225,000.00 $225,000.00 Personal Guarantee (Park Owners) $30,000.00 $30,000.00 Mobile Hope $73,200.00 $97,300.00 Total: $346,278.76 $370,378.76 Page 2 As specified in the approved contracts, the City will initially pay invoices however the City's ultimate contribution is limited to $18,078.76. Grant funds will be drawn from Hennepin County to cover costs up to $225,000 and Mobile Hope is responsible for the remainder which is now estimated at $97,300. It should be noted that it is the intent for Mobile Hope to also pay the funds guaranteed by the park owners making their contribution likely to be $127,000. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost - effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Options: 1. Approve Change Order #5 as presented. 2. Send back to staff for further review. Recommendation: Approve Change Order #5 as presented. Council Action: Consider a motion to approve Change Order #5 as presented. Attachments: 1. Change Order #5 av vv�tia� r►uv� w�� 4118 48th Street NE Buffalo, Minnesota 55313 (612) 682 -1642 FAX (612) 682.0958 We hereby agree to make the change(s) specified below: PAGE NO. OF PAGES Na A r PHONE DATE dzj JOB NAME/LOCATION. JOB NUMBER JOB PHONE EXISTING CONTRACT NUMBER DATE OF EXISTING CONTRACT CIO MOTE: This Change Order becomes part of, and in conformance with, the existing contract. VILE AGREE hereby to make the change(s) specified above at this price b $ �� DATE PREVIOUS CONTRACT AMOUNT $ AUTHORI SIGNATURE (CONTRAG OR) REVISED CONTRACT TOTAL $� ACCEPTED — The above prices and specifications of this Change Order are satisfactory and are hereby accepted. All work to be performed under same terms and conditions as specified in original contract unless otherwise stipulated. PRODUCT 30002 -2 Date of acceptance Signature (OWNER) STAFF REPORT Agenda Item. 10b. Council Meeting: Prepared By: March 26, 2015 Brad Martens Topic: Action Required: Hope Center Pay Request #5 and Release Approval of Retainage 3 Summary: Attached to this report is the fifth and final pay request for the Hope Center in the amount of $72,800. The invoice has been reviewed by the City as well as Hennepin County and is recommended for approval. According to the project manual, payments will be made "less a five percent retainage fee ". • Invoice amount: $72,800 • Retainage: $ 3,640 • Amount to be paid: $69,160 Payment History: Pay Request Payment to contractor Retainage 1 $43,700 $2,300 2 $116,375 $6,125 3 $38,000 $2,000 4 $47,500 $2,500 5 $69,160 $3,640 Total: $314,735 $16,565 After receiving this final pay request, staff received communication from Hennepin County that the last of the labor standards reporting requirements for the Hope Center have been approved. This means that Hennepin County is closing out the project. Due to Hennepin County's project close out and all punch list items being completed staff is recommending release of the held retainage in the amount of $16,565. Financial /Budget: As specified in the approved contracts, the City will initially pay invoices however; the City's ultimate contribution is limited to $18,079. Grant funds will be drawn from Hennepin County to cover costs up to $225,000 and Mobile Hope is responsible for the remainder. Alignment with Values: This item relates to the following adopted values: FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Page 2 Options: 1. Approve pay request #5 and claim in the amount of $69,160; release retainage in the amount of $16,565. 2. Send back to staff for further review. Recommendation: Approve pay request #5 and claim in the amount of $69,160; release retainage in the amount of $16,565. Council Action: Consider a motion to approve pay request #5 and claim in the amount of $69,160; release retainage in the amount of $16,565. Attachments: 1. Pay Request #5 — BV Construction Inc. 2. Claim BV Construction Inc. 4118 48th St Ne_ Buffalo, MN 55313 Bill To Maple Hills Communtiy Center 7800 Maple Hill Road Corcoran Mn Invoice Date Invoice # 3/16/2015 556 P.O. No. Terms Project Quantity Description Rate Amount Final billing for building 72,800.00 72,800.00 Thank you for your business. Total 572,800.00 CORCORAN, MN 03/19/15 10;34 AM Page 1 *Check Detail Register© March 2015 Check Amt Invoice Comment 10100 Farmers State Bank Paid C h —k#022-96 p� 3126/2015 BV CONSTRUCTION IN G 500 -20338 Hope Center $16,565.00 556 RETAINAGE RELEASE G 500 -20338 Hope Center ($3,640.00) 556 PAY REQUEST #5 RETAINAGE G 500 -20338 Hope Center $72,800.00 556 PAY REQUEST #5 Total BV CONSTRUCTION INC $85,725.00 10100 Farmers State Bank $85,725.00 Fund Summary 10100 Farmers State Bank 500 ESCROW HOLDING FUND $85,725.00 $85,725.00 STAFF REPORT Agenda Item 11 a. Council Meeting: Prepared By: March 26, 2015 Director Matt Gottschalk Topic: Action Required: Elected Officials Emergency Management Discussion Information Summary: The City Council serves a critical role in the City's emergency operations. The basic responsibilities are outlined in the Emergency Management Handbook for Government Officials as prepared by the Association of Minnesota Emergency Managers (AMEM). Some of the concepts included in the handbook that are important for elected officials to understand are: - National Incident Management System (NIMS) - Emergency Operations Center (EOC) - Emergency Operations Plan (EOP) - Local Emergency Resources - Continuity of Operations - Requesting State and Federal Assistance - Emergency Declarations The handbook will serve as an introduction to these concepts and provide a general overview of emergency operations. The handbook will be disseminated to the Council in the coming weeks. In the future, we will continue to build on this knowledge through further education on the City's Emergency Operations Plan (EOP) and position specific training. Financial /Budget: There are no costs associated with this agenda item. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost - effective, and friendly manner. PROFESSIONALISM We believe that continuous improvement is the mark of professionalism and are committed to applying this principle to the services we offer and the development of our employees. Staff Report—March 26, 2015 Council Meeting Page 2 Council Action: Review Emergency Management information as it is presented. Attachments: None Prepared by Director Gottschalk STAFF REPORT Agenda Item. 11 b. Council Meeting: Prepared By: March 26, 2015 Brad Martens Pat Meister Topic: Action Required: Forklift Purchase Approval Summary: The new Public Works facility is designed to maximize storage by using overhead space above the office area as well as the equipment bay. The problem realized as the facility was being constructed is that the City does not have equipment necessary to reach those areas (skid loaders do not reach high enough). For the past several months the City has borrowed a forklift from Ebert Construction as needed to store and access items. While the City has appreciated the assistance of Ebert Construction, it is time for the City to purchase our own equipment. Public Works Superintendent, Pat Meister, has been researching options for purchasing a forklift along with monitoring our needs for use. Pat has learned that the City can purchase a used forklift from a government surplus auction at a reduced price. According to Pat, these are good lifts with hours ranging from 10 to 5000; you request the one you like off of the government surplus site and hope you are chosen. If not you start the process over for the next group they are getting rid of The City of St. Michael used this approach and received a Cat diesel fork lift with 600 hours for a total cost of $3,200. In comparison, a new forklift typically costs $20,000. Due to the uncertainty of the equipment being auctioned, staff is requesting authorization to spend up to $7,000 on the purchase with hopes of spending closer to the amount St. Michael spent. The pre - approval is being requested as the auctions happen quickly and typically do not allow for the traditional council approval process. Financial /Budget: Staff is recommending using remaining funds from the 2014 -2015 Equipment Certificate bonds. A balance of $18,000 is projected as several items have come in under budget. Alignment with Values: This item relates to the following adopted values: FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Page 2 Options: 1. Authorize staff to purchase a used forklift not to exceed $7,000 as presented. 2. Send back to staff for further review. Recommendation: Authorize staff to purchase a used forklift not to exceed $7,000 as presented. Council Action: Consider a motion to authorize staff to purchase a used forklift not to exceed $7,000 as presented. Attachments: N/A City of Corcoran 2015 City Council Schedule Agenda Item 13. March 28, 2015 • Goal Setting Work Session April 9, 2015 • Annual Fire Department Reports • Dave Malewicki - confirmed • Brad Feist — confirmed • Jeff Leuer —confirmed • Conditional Offer to City Clerk /Administrative Services Coordinator • Reorganization Eliminating and Creating Positions April 23, 2015 • Quarter one performance report • Park Dedication Ordinance Update • Ravinia 2nd Addition Final Plat and Final PUD Plan (City file 15 -003 • Report on how Open Book Meeting went May 14, 2015 (Brad at MCMA Conference May 13 -15) May 28, 2015 • Possible check -in on Water /Sewer Ordinance June 11, 2015 June 25, 2015 July 9, 2015 July 23, 2015 August 13, 2015 August 27, 2015 September 10, 2015 • Adopt Preliminary Levy Page 1 of 2 City of Corcoran 2015 City Council Schedule September 24, 2015 October 8, 2015 (also hold Charter commission meeting) October 22, 2015 November 12, 2015 November 23, 2015 (Monday) December 10, 2015 • Truth -in- Taxation Hearing December 21, 2015 (Monday) • Adopt 2015 Budget and Levy Page 2 of 2 Agenda Item 13.