Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
2015-02-26 - Council Agenda Packet
Agenda Corcoran City Council February 26, 2015 - 7:00 PM 1. Call to Order/ Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Open Forum 5. Presentations a. Planning Commission Report — Chairperson Dean Jacobs* b. Parks and Trails Commission Report — Chairperson Tom Anderson* c. Resignation and Retirement Notice — Lieutenant John Hamilton* 6. Consent Agenda a. Community Room Use Requests* 7. Claims as Presented (Available Tuesday, February 24, 2015) a. Escrow Claims (Fund #500) b. All Other Financial Claims 8. Staff Reports / Memos /Commissions a. Planning Update Report* b. 2015 Open Book Meeting — Local Board of Appeal 9. Planning Business / Landform a. Preliminary Plat and Final Plat approval for "Tombers Acres" on property at 9120 Trail Haven Road (PID 15- 119 -23 -21 -0001) (City file no. 14 -032)* b. Request for Topography Exemption and Wetland Delineation Exemption for James and Linda Comb at 6280 Willow Drive (PID 33- 119 -23 -44 -0004) and 21405 Horseshoe Trail (PID 34- 119 -23 -32 -0002) (City file no. 15 -002)* c. Medina Comprehensive Plan Amendment* 10. Unfinished Business a. Southeast District Sewer and Water Improvement Project — Pay Request #4 11. New Business a. Water Connection Request — Good Shepherd Lutheran Church* b. Commissioner Appointment —Elm Creek Watershed Commission* c. Commissioner Appointment — Planning Commission* d. Commissioner Appointments — Parks and Trails Commission* e. Administration Department Reorganization* 12. Unscheduled Items 13. Review of Upcoming Council Meeting Agenda 14. Council Calendar 15. Planning Commission 03/05/15 04/02/15 05107/15 06/04/15 07102/15 08/06/15 LaFave Keefe Hank Thomas Guenthner LaFave 16. Parks and Trails Commission 03/17/15 04/21/15 05/19/15 06/16/15 07/21/15 08/18/15 Keefe Hank Thomas Guenthner LaFave Keefe 17. Adjournment *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. 5a. CITY OF CORCORAN 8200 County Road 116, Corcoran, MN 55340 763.420.2288 — Office 763.420.6056 — Fax E -mail -.qeneral(@ci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us MEMO Meeting Date: February 26, 2014 To: City Council From: Dean Jacobs — Chairperson, Planning Commission Re: Planning Commission Report As requested by the City Council, the Planning Commission is to update the Council on activities of the previous year and priorities for 2015. The following are some of the activities completed in 2014: • Reviewed a request for a Site Plan Amendment and Conditional Use Permit Amendment for Ess Brothers located at 9350 CR 19 • Reviewed a Sketch Plan for "Corcoran Mini - Storage" • Held a public hearing and reviewed a preliminary plat application for the Hope Center • Held a public hearing and reviewed a Comprehensive Plan Amendment and PUD Sketch Plan for Peachtree Partners, LLC — Schendel property • Reviewed a Final PUD Development Plan for Ravinia • Held a public hearing and reviewed request for rezoning, Site Plan, and Variance for the Lake Independence Regional Trailhead at 23475 CR 10 • Held a public hearing for a Preliminary Plat for Patnode Farms at 22610 CR 50 • Held a public hearing for a City initiated Ordinance Update for Sketch Plans In 2015 the Planning Commission has the following priorities: • Update the Downtown Design Guidelines • Administrative language updates • Update planning to reflect change in zoning due to the proposed Sawgrass development • Update the Sign Ordinance Research the opportunity to establish a tree preservation ordinance Update ordinances to incentivize sustainability measures 5a. The Planning Commission members appreciate the support of the City Council and request feedback on its proposed priorities for 2015. Attachments: N/A 5b. CITY OF CORCORAN 8200 County Road 116, Corcoran, MN 55340 763.420.2288 — Office 763.420.6056 — Fax E -mail -,qeneral(@ci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us MEMO Meeting Date: February 26, 2015 To: City Council From: Tom Anderson — Chairperson, Parks and Trails Commission Re: Parks and Trails Commission Report As requested by the City Council, the Parks and Trails Commission is to update the Council on activities of the previous year and priorities for 2015. The following are some of the activities completed in 2014: • Reviewed a Sketch Plan for "Corcoran Mini - Storage" • Met with residents of the Hunter Road neighborhood and listened to their concerns with the Ravinia Development. • Received periodic updates from the Corcoran Athletic Association regarding youth baseball and softball in the City. We reviewed and supported the CAAs plans for a new scoreboard. • Reviewed meeting conduct and recommended format changes • Coordinated the annual tree give -a -way • Reviewed a Sketch Plan for Peachtree Partners • Reviewed a Final PUD Development Plan for Ravinia • Coordinated maintenance and improvements for the Memorial Garden • Reviewed a plan for a Three Rivers Park District trail head • Discussed park planning for future Corcoran • Visited the Roehlke site and discussed how to plan the site and priorities for the site • Adopted a resolution supporting the development of park space on the Roehlke property • Reviewed a Preliminary PUD Development Plan, Preliminary Plat and Rezoning to PUD for "Sawgrass" for Peachtree Partners • Reviewed language updates to the Park Dedication Ordinance • Met with Public Works Supervisor Pat Meister to maintain good communications with Corcoran Public Works and to thank Pat and his team for the great job they do at City Park. 5b. At the January 20, 2015 meeting, the Parks and Trails Commission discussed the work it would like to focus on in 2015. The group came up with a list with three categories as follows: • Annual Events • Hold a tree giveaway again as completed in previous years • Begin a new garden club for Corcoran that could maintain the memorial garden as well as possibly improve City Park. • Annual Reviews • Prioritize a list of items that grant funds could be applied for, specifically the Twins grant funds. • Review park usage fees and make recommendations for 2016. Long Term project o Continue planning for a future Roehlke park The Parks and Trails Commission members appreciate the support of the City Council and request feedback on its proposed priorities for 2015. Attachments: N/A OF February 20, 2015 CITY���'��7 ��K7 �� �� ��u �,����v���RAN POLICE DEPARTMENT Director Matt Gottschalk The Community ofCorcoran Mayor and Members of the City Council City Administrator Martens Director of Public Safety Gottschalk RE: Notice of Resignation and Retire from Public Service Dear City of Corcoran, A-MMBl MINNESOTA CHIEFS OF POLICE ASSOCIATION | write this day to officially confirm rnyretirement. K1y last day nf employment with the City of Corcoran will be Tuesday, March 31L 2015. After 28 years and 3 months serving the citizens of Minnesota and specifically, the citizens of Corcoran for the past 26 years, | pass on my dedication tothe mission of the Corcoran Police Department to the next generation of leaders and innovators. | leave the City of Corcoran very thankful. Being a member of the Corcoran Police Department has allowed me to serve in many rewarding ways. The memories, experiences and friendship | have built along this journey has been sm very special. | will not be going too far, rny wonderful wife and me, look forward to the many years of living in the beautiful City mfCorcoran. It is with great honor that | retire as Lieutenant of the Corcoran Police Department. Thank you for your support and kindness over the past 26 years of my employment. | wish wellness and safety to the men and women who keep this community safe while xve enjoy all it has tooffer. Respectfully, � John Hamilton 8.200C.O.DNTYROAZ!116°CCRCORAN^ MINNESOTA 5534O° PHONE (763)42@-8966° FAX (763)420-8905 STAFF REPORT Agenda Item 6a. Council Meeting: Prepared By: February 26, 2015 Brad Martens Topic: Action Required: Community Room Use Requests Approval Summary: Staff has received two requests for use of the community room at no charge for community groups which would like to meet at City Hall: • Corcoran Garden Club o This group is proposed by members of the Parks and Trails Commission. The purpose would be to get community members together who are interested in gardening to care and maintain the memorial garden and possibly areas within the City Park. • Corcoran Bee Club o This group is led by Ken Guenthner who paid to rent the community room in 2014 to see if there was an interest in starting a bee club. The idea was popular and there are a group of individuals who would like to continue meeting. Staff finds that the groups are aligned with the vision of Corcoran and believes that allowing these groups to meet at City Hall would be beneficial to the City. Paid rentals and City sponsored functions would retain first priority for use. Financial /Budget: Allowing the groups to meet at City Hall at no charge does not cost any funds. The groups would be responsible for their own setup prior to events and cleanup after. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost - effective, and friendly manner. TREATING THE CITIZEN AS OUR CUSTOMER We believe that citizens are our customers and should be treated with courtesy, respect, and deserve the best services we can provide. Recommendation: Approve the use of the community room at City Hall at no charge to the Corcoran Garden Club and Corcoran Bee Club. Page 2 Council Action: Approve the use of the community room at City Hall at no charge to the Corcoran Garden Club and Corcoran Bee Club. Attachments: N/A FINANCIAL CLAIMS CHECK RANGE 22839 - 22883 CITY OF CORCORAN FINANCIAL CLAIMS REPORT Agenda Item 7a -b. Council Meeting Date: 2/26/2015 Prepared By:jheinecke Agenda Item: 7a. FUND #500 ESCROW CLAIMS Paid to Amount Net Payroll PR03 Project name Landform 300.00 13,811.36 Lennar 15-003 Landform 327.25 2/11/15 Tombers 14 -032 Landform 60.00 Citi Street - 457 Deferred Comp Lennar 14-003 Landform 60.00 2,110.68 Tombers 14 -029 Landform 518.50 2/9/15 Corcoran Pet 14 -031 Wenck Associates Inc 3,251.56 Net Payroll PR04 Peachtree Development Wenck Associates Inc 1,677.74 12,496.08 Lennar Engineering Wenck Associates Inc 331.90 2/19/15 Lennar CSAH 101 Turn Lane Total 6,526.95 Total Fund #500 = (See attached Check Detail Register) Agenda Item: 7b. ALL OTHER FINANCIAL CLAIMS (See attached Check Detail Register) Total of Auto Deductions TOTAL EXPENDITURES FOR APPROVAL Auto Deductions / Electronic Fund Transfer / Other Disbursements Date Paid to Amount 2/5/15 Net Payroll PR03 37,848.29 2/5/15 Payroll Taxes 13,811.36 2/5/15 Paychex Fee 318.26 2/11/15 PERA 9,409.94 2/11/15 Citi Street - 457 Deferred Comp 1,777.51 2/11/15 Citi Street - Health Care Savings 2,110.68 2/12/15 US Bank - H S A 1,646.17 2/9/15 Paychex (1,291.80) 2/19/15 Net Payroll PR04 32,048.46 2/19/15 Payroll Taxes 12,496.08 2/19/15 Paychex Fee 273.46 2/19/15 Paychex (1,977.04) Total 108,471.37 * Total amount not reflected in Cash Balance Report $ 112,696.24 $ 6,526.95 $ 80,686.84 $ 108,471.37 $ 195,685.16 H: \City Hall Information \CITY GOVERNMENT \Council, Commissions & Committees \Council Information \Council Claims \2015 Claims.xis CITY OF CORCORAN CASH BALANCE REPORT February 24, 2015 Cash GENERAL FUND G 100-10100 928,625.51 594,270.79 RESERVES DONATION FUND G 201 -10100 17,267.02 14,878.12 POLICE DONATION FUND G 202-10100 (60.03) 1,603.27 FIREARMS SAFETY G 204-10100 (925.70) (1,148.19) DWI FORFEITURE FUND G 205-10100 14,254.64 12,428.38 DRUG FORFEITURE FUND G 206-10100 1,170.44 1,170.16 TRUCK SAFETY G 207-10100 5,042.49 5,648.17 ASPHALT MAINTENANCE G 305-10100 71,564.93 71,547.92 POLICE CAPITAL FUND G 308-10100 0.98 10,292.12 D/S-EQUIPMENT CERTS G 309-10100 16,303.35 5,404.25 CO. RD. 19 IMPROVEMENT G 310-10100 10,042.00 (2,336.68) 2012B PUBLIC WORKS BOND D/S G 311 -10100 (16,164.13) 18,885.91 TAX INCREMENT FINANCING G 401 -10100 1,798,265.35 1,819,076.49 ;INFRASTRUCTURE PLANNING G 402-10100 (37.42) (0.13) FACILITY EXPANSION D/S G 407-10100 (10,309.94) (12,224.41) PUBLIC WORKS FACILITY G 411-10100 87,576.58 236,739.93 PARK CAPITAL FUND-DEDICATION G 415-10100 355,039.44 357,879.24 CAPITAL-EQUIPMENT CERTS G 416-10100 114,241.29 5,242.85 SHANNON LANE G 417-10100 6,695.19 0.11 HACKAMORE UPGRADE (LENNAR) G 419-10100 285,049.91 0.50 WETLAND RESTORATION G 420-10100 100,017.52 0.00 ESCROW HOLDING FUND G 500-10100 135,276.59 92,241.06 CIVIC ORGANIZATIONS G 501-10100 6,000.09 6,000.09 WATER G 601 - 10100 1,031,998.99 (44,028.77) SEWER G 602-10100 460,448.76 (27,844.56) INVESTMENT CONTROL G 999-10100 657.70 42.83 Total Cash 5,418,041.55 3,165,768.95 Farmers Savings Acct PARK CAPITAL FUND-MEMORIAL G 415-10102 10,644.95 9,165.22 Change in Market Value GENERAL FUND G 100-10105 0.00 0.00 Grand Total Cash 5,428,686.50 3,174,934.17 Due to Other Funds SHANNON LANE G 417-20700 (27,033.44) (27,033.44) 1 - I Total Due to Other Funds (27,033.44)1 (27,033.44) 1 1 CORCORAN, MN 02/24/15 1:23 PM Page 1 *Check Detail Register© February 2015 E 100 - 43100 -380 Utility & Services (GENERAL) $1,500.50 020215 NATURAL GAS -9100 Total CENTERPOINT ENERGY HOUSTON $1,500.50 Paid Chk# 0228a44 �.b 2/26%2015 �CENTERPOINT ENERGY HOUSTON E 100 - 45200 -380 Utility & Services (GENERAL) Check Amt Invoice Comment NATURAL GAS E 100 -41941 -380 Utility & Services (GENERAL) $35.51 10100 Farmers State Bank Total CENTERPOINT ENERGY HOUSTON $273.46 Paid 2/26/2015 ACME TOOLS 2/26/2015 CENTURY LINK E 100 - 43100 -225 Landscape /Ditch Materials $194.33 3193600 SUPPLIES E 100 - 43100 -210 Operating Supplies (GENERAL) $118.98 3210830 SUPPLIES LAND LINE /FIRE Total ACME TOOLS $313.31 $169.59 Paid Chk# 022840 2/26/2015 (ADAMS PEST CONTROL, INC. 2%26/2015 ��CINTAS -470 E 100 -41941 -210 Operating Supplies (GENERAL) $79.50 955311 Pest Control Quarterly Service Total ADAMS PEST CONTROL, INC. $79.50 E 100 -42100 -223 Building Repair Supplies ',w„j .- ,.�.�w..,..,..n..w...�.,6/ Paid Chk# 022841 m.,.,w„�., .�,.,T-A -..- T—EM y..,� ... .. ...... 2/26/2015 BANYON DATA SYSTEMS ... ...m _....m.. ..,,em._w..- .,,a,.,.__. ..,,.�,.. - _...._.._- ...- .- ....._ ......__.__�. .__ E 602- 49450 -300 Professional Srvs (GENERAL) $265.00 152409 US SOFTWARE SUPPORT E 601- 49400 -300 Professional Srvs (GENERAL) $265.00 152409 US SOFTWARE SUPPORT E 100 - 41951 -207 Computer Supplies $265.00 152409 UB SOFTWARE SUPPORT E 602 -49450 -300 Professional Srvs (GENERAL) $995.00 152497 METER DEVICE INTERFACE /SUPPORT E 601 - 49400 -300 Professional Srvs (GENERAL) $995.00 152497 METER DEVICE INTERFACE /SUPPORT Total BANYON DATA SYSTEMS $2,785.00 E 100 - 43100 -212 Motor Fuels $146.72 01/31/15 FUEL E 100- 41920 -210 Operating Supplies (GENERAL) $17.06 01/31/15 FUEL G100-15500 Prepaid Items ($399.21) 01/31/15 PREPAID GASOLINE E 100 - 42100 -212 Motor Fuels $1,088.43 01/31/15 SQUAD FUEL E 100 - 43100 -212 Motor Fuels $1,153.20 808355 DEISEL Total BEAUDRY OIL COMPANY $2,006.20 Paid Chk# 022843 --- RC12015 CENTERPOINT E 100 - 43100 -380 Utility & Services (GENERAL) $1,500.50 020215 NATURAL GAS -9100 Total CENTERPOINT ENERGY HOUSTON $1,500.50 Paid Chk# 0228a44 �.b 2/26%2015 �CENTERPOINT ENERGY HOUSTON E 100 - 45200 -380 Utility & Services (GENERAL) $237.95 020615 NATURAL GAS E 100 -41941 -380 Utility & Services (GENERAL) $35.51 020615 NATURAL GAS Total CENTERPOINT ENERGY HOUSTON $273.46 Paid Chk# 022845 2/26/2015 CENTURY LINK E 100 - 45200 -321 Telephone $52.57 012115 LAND LINE E 100 - 43100 -321 Telephone $117.02 012815 LAND LINE /FIRE Total CENTURY LINK $169.59 Paid Chk# 022846 2%26/2015 ��CINTAS -470 E 100 - 41941 -210 Operating Supplies (GENERAL) $42.62 470529479 CITY HALL RUGS E 100 -42100 -223 Building Repair Supplies $32.75 470529480 FLOOR MATS E 100 - 43100 -210 Operating Supplies (GENERAL) $49.98 470529481 PW RUGS E 100- 43100 -210 Operating Supplies (GENERAL) $44.30 470529482 PW RUGS E 100- 43100 -417 Uniforms $86.98 470529483 PW UNIFORMS E 100 - 41941 -210 Operating Supplies (GENERAL) $42.62 470532846 CITY HALL RUGS E 100 - 42100 -223 Building Repair Supplies $32.75 470532847 FLOOR MATS CORCORAN, MN 02/24/15 1:23 PM Page 2 *Check Detail Register© February 2015 Amt Invoice E 100 - 43100 -210 Operating Supplies (GENERAL) $18.28 470532848 PW RUGS E 100 - 41941 -210 Operating Supplies (GENERAL) $102.54 470532849 COMMUNITY CENTER E 100- 43100 -417 Uniforms 2126 %2015FERGUSON WATERWORKS #2518% $86.98 470532850 PW UNIFORMS E 100- 41941 -210 Operating Supplies (GENERAL) $42.62 470536154 CITY HALL RUGS E 100 - 42100 -223 Building Repair Supplies $32.75 470536155 FLOOR MATS E 100 -43100 -210 Operating Supplies (GENERAL) $49.98 470536156 PW RUGS E 100 - 43100 -417 Uniforms $11,252.27 $89.03 470536157 PW UNIFORMS E 100- 41941 -210 Operating Supplies (GENERAL) $42.62 470539410 CITY HALL RUGS E 100 -42100 -223 Building Repair Supplies $32.75 470539411 FLOOR MATS E 100 - 43100 -210 Operating Supplies (GENERAL) $18.28 470539412 PW RUGS E 100- 43100 -417 Uniforms $89.03 470539413 PW UNIFORMS Total CINTAS - 470 $936.86 Paid Chk# 022847 2/26/2015 COMCAST- INTERNET E 100- 42100 -321 Telephone $63.45 020515 PD INTERNET E 100 -41941 -321 Telephone $63.45 020515 CITY HALL INTERNET Total COMCAST - INTERNET $126.90 E 100 - 43125 -210 Operating Supplies (GENERAL) $1,050.00 CD201510070 SUPPLIES Total ENVIROTECH SERVICES INC $1,050.00 Paid Chk# 022849 2!26/2015 EVOLVING SOLUTIONS INC E 100 - 41951 -207 Computer Supplies $1,250.00 94688 IT MANAGED SERVICE - MONTHLY Total EVOLVING SOLUTIONS INC $1,250.00 HEALTH E 100 - 41300 -131 Paid Chk# 022850 �w 2126 %2015FERGUSON WATERWORKS #2518% �we uw, M °�'- •- _m.w. °�'�'��- ._.�,.,,._. E 601- 49400 -215 Water Meters $2,813.80 125285 EQUIPMENT E 602- 49450 -580 Other Equipment $4,167.58 125309 EQUIPMENT E 601 - 49400 -580 Other Equipment $4,167.59 125309 EQUIPMENT E 601 - 49400 -215 Water Meters $103.30 126365 SUPPLIES Total FERGUSON WATERWORKS #2516 $11,252.27 $103.15 56154465 Paid Chk# 022851 02612015 G HEALTH -------- °- ,.,..... E 100 - 43100 -210 Operating Supplies (GENERAL) $51.62 9664999092 SUPPLIES E 100- 43100 -210 Operating Supplies (GENERAL) $8.56 9664999100 SUPPLIES Total GRAINGER $60.18 Paid Chk# 022852 2/26/2015 HEALTH PARTNERS E 100 -43100 -131 Employer Paid Health $240.39 56154465 EMPLOYER PAID HEALTH E 100 - 41300 -131 Employer Paid Health $66.14 56154465 EMPLOYER PAID HEALTH -COBRA E 100 - 41400 -131 Employer Paid Health $37.01 56154465 EMPLOYER PAID HEALTH E 100 - 42102 -131 Employer Paid Health $108.11 56154465 EMPLOYER PAID HEALTH E 100- 42100 -131 Employer Paid Health $103.15 56154465 EMPLOYER PAID HEALTH Total HEALTH PARTNERS $554.80 Paid Chk# 022853 2/26(2015 HENN CO SHERIFF•MC129µ E 100 - 42100 -301 Prisoner $357.68 1000054177 HOUSING FEE CORCORAN, MN 02/24/15 1:23 PM Page 3 *Check Detail Register© February 2015 Check Amt Invoice Comment E 100- 42100 -323 Radio Units $842.94 1000054311 RADIO FEES E 100 - 43100 -210 Operating Supplies (GENERAL) $127.28 1000054389 RADIO FEE Total HENN CO SHERIFF -MC129 $1,327.90 Paid Chk# 022854 2/26/2015 HOLIDAY STATION STORES E 100 - 42100 -220 Repair /Maint Supply (GENERAL) $60.00 3401021503 PRE PAID CAR WASH Total HOLIDAY STATION STORES $60.00 022855 2/26!2015 KDV LTD E 100 - 41540 -300 Professional Srvs (GENERAL) $507.50 216329 FINANCIAL Total KDV LTD $507.50 Paid Chk# 022856 2%26/2015 LANDFORMIX °� °w " "W °MA "M " °ww'Mmm'N'° - -�� E 100 -41910 -300 Professional Srvs (GENERAL) $115.50 22683 VOLLRATH 14 -035 E 100 - 41910 -300 Professional Srvs (GENERAL) $1,014.50 22683 CODE CODIFICATION E 100- 41910 -300 Professional Srvs (GENERAL) $115.50 22683 VOLLRATH 14 -036 G 500 -20365 Lennar Final Plat $300.00 22683 LENNAR 15 -003 G 500 -20364 Tombers Prelim /Final Plat $327.25 22683 TOMBERS 14 -032 G 500 -20339 Lennar -PUD Final $60.00 22683 LENNAR 14 -003 G 500 -20362 Tombers Topography Exemption $60.00 22683 TOMBERS 14 -029 G 500 -20363 Corcoran Pet Center -Sign $518.50 22683 CORCORAN PET 14 -031 E 100 -41910 -300 Professional Srvs (GENERAL) $200.00 22684 MEETINGS E 100 - 41910 -300 Professional Srvs (GENERAL) $3,792.48 22684 PLANNING Total LANDFORM $6,503.73 Paid Chk# 022857 2/26/2015 LANG EQUIPMENT E 100- 43100 -220 Repair /Maint Supply (GENERAL) $27.30 3251348 PARTS Total LAND EQUIPMENT $27.30 Paid Chk# 022858 2/26/2015 LEAGUE OF MINNESOTA CITIES E 100- 41300 -208 Training and Instruction $99.00 214003 TRAINING Total LEAGUE OF MINNESOTA CITIES $99.00 Paid Chk# 022859 2/26/2015 LMCIT E100-41900-360 Insurance (GENERAL) $269.00 29201 VOLUNTEER Total LMCIT $26900 Paid Chk# 022860 ,,:,,,, m, - "..,.,....�„ ..w -=m._ ,. _., a "..... 2!26/2015 LOFFLER ..... .. _..,..,..�..- ..,,m.°..�,..., ,—._,a_ ...�.. -, _,__ _ , ....�, -__. ...----_...,..-_ -.- E 100 - 41941 -207 Computer Supplies $526.61 191999 COPIER CONTRACT E 100 - 41941 -200 Office Supplies (GENERAL) $224.00 1924055 SUPPLIES Total LOFFLER $750.61 Paid Chk# 022861 2/263015 MADISON NATIONAL LIFE INS CO E 100- 42102 -131 Employer Paid Health $34.84 030115 EMPLOYER PAID HEALTH E 100- 41300 -131 Employer Paid Health $71.72 030115 EMPLOYER PAID HEALTH E 100- 41400 -131 Employer Paid Health $88.96 030115 EMPLOYER PAID HEALTH E 100 - 42100 -131 Employer Paid Health $384.41 030115 EMPLOYER PAID HEALTH E 100 - 43100 -131 Employer Paid Health $215.21 030115 EMPLOYER PAID HEALTH CORCORAN, MN 02/24/151:23 PM Page 4 *Check Detail Register© February 2015 Comment E 100 - 41920 -131 Employer Paid Health $39.00 030115 EMPLOYER PAID H �-_"-.� Total MADISON NATIONAL LIFE INS CO $834.14 IGa Chk# 022862 2/26/2015 MENARDS MAPLE GROVE ,------ ,-- -'""—_.— _.ro- m --_--. _— `— " "- " -- - "" E 100 - 43100 -210 Operating Supplies (GENERAL) $110.98 53619 SUPPLIES Total MENARDS MAPLE GROVE $110.98 "Paid Chk# 022863 2/26/2015 MN BUREAU O __1_11111___1__1 ------ E 100 - 42100 -208 Training and Instruction $720.00 6884 TRAINING Total MN BUREAU OF CRIMINAL APPREH $720.00 Paid Chk# 022864 2/26 /2015 MN CHIEFS -OF POLICE ASSOC E 1.00- 42100 -208 Training and Instruction $35.00 4245 TRAINING -CHIEF Total MN CHIEFS OF POLICE ASSOC $35.00 �Pald Chk #022866 �2 /2 612 0 1 5NAPA AUTO E 100- 43100 -210 Operating Supplies (GENERAL) $379.29 986971 SUPPLIES E 100 -43100 -210 Operating Supplies (GENERAL) $0.00 987922 WARRANTY E 100- 42100 -220 Repair /Maint Supply (GENERAL) $9.38 992285 SQUAD REPAIR Total NAPA AUTO PARTS -CORCORAN $388.67 E 100- 42100 -209 Police Reserves $229.00 LHS1515 TRAINING Total NORTH MEMORIAL EMS EDUCATION $229.00 Paid Chk# 022867 2/26%2015 " _ NORTHERN TOOL & EQU� . ...... E 100 -43100 -220 Repair /Maint Supply (GENERAL) $39.99 192040635 SUPPLIES Total NORTHERN TOOL & EQUIPMENT $39,99 �wd E 100 - 43100 -220 Repair /Maint Supply (GENERAL) $308.20 PARTS /LABOR Total NUSS TRUCK & EQUIPMENT $308.20 _333380 E 100 - 41941 -200 Office Supplies (GENERAL) $92.90 754562868001 SUPPLIES E 100 - 41941 -200 Office Supplies (GENERAL) $248.15 754563500001 SUPPLIES Total OFFICE DEPOT $341.05 Paid Chk# 022870 2/26/2015 PLEAA E 100 - 42100 -433 Dues and Memberships $35.00 STEELMAN -2 ANNUAL DUES Total PLEAA $35.00 Paid Chk# 022871 2/26!2015 ROGERS, CITY OF E 100 - 42200 -300 Professional Srvs (GENERAL) $25,454.92 5461 -1 FIRE PROTECTION - 1ST QUARTER Total ROGERS, CITY OF $25,454.92 ......., ".,. M,u.. P ,. ..-- . _ .... _..... E 100 - 41550 -300 Professional Srvs (GENERAL) $4,677.19 022315 MONTHLY ASSESSING FEE E 100 - 41550 -210 Operating Supplies (GENERAL) $215.33 022315 FORMS AND SUPPLIES CORCORAN, MN 02/24/151:23 PM Page 5 *Check Detail Register© February 2015 Check Amt Invoice Comment Total ROLF ERICKSON ENTERPRISES INC $4,892.52 Paid Chk# 022873 2/26/2015 SCHARBER &SONS E 100 - 43100 -210 Operating Supplies (GENERAL) $81.18 P68735 PARTS Total SCHARBER & SONS $81.18 Paid Chk# 022874 2/26/2015 SUPERIOR FORD E100-42100-220 Repair /Maint Supply (GENERAL) $603.78 110681 SQUAD REPAIR Total SUPERIOR FORD $603.78 Paid Chk# 022875 2/26/2015 TEGRETE - E 100 - 41941 -400 Repairs & Maint Cont (GENERAL $365.00 53748 MONTHLY CITY HALL CLEANING Total TEGRETE $365.00 Paid Chk# 022876 2/26/2015 TOLL GAS AND WELDING SUPPLY E 100- 43100 -210 Operating Supplies (GENERAL) $530.00 70001573 CYLINDER LEASE Total TOLL GAS AND WELDING SUPPLY $530.00 Paid Chk# 022877 .....�.,�,6 w.,,....,_.,�.,. ...,...m,.... 2/26/2015 VERIZON WIRELESS . ,wrv,., .. ..........�a...- _.,._.., _ .- ..- .,..., ......_. _,. _- ..- �..._,__.a_,.- .�........,. - ._ . .. . . ..... . .._ E 100- 42100 -323 Radio Units $245.07 9739591265 AIR CARDS MDC Total VER20N WIRELESS $245.07 Paid Chk# 022878 2/26/2015 VERIZON WIRELESS E 100 - 42100 -321 Telephone $50.49 9740551587 CELL SERVICE Total VERIZON WIRELESS $50.49 Paid Chk# 022879 2/26/2015 WENCK ASSOCIATES, INC. G 500 -20367 Peachtree Engineering 2015 -01 $3,251.56 11500000 -021 PEACHTREE DEVELOPMENT E 601 - 49400 -303 Engineering Fees $270.50 11500535 WATER UTILITY GENERAL ENGINEERING E 100 - 43170 -300 Professional Srvs (GENERAL) $124.00 11500535 MEETINGS E 100 - 43170 -300 Professional Srvs (GENERAL) $196.00 11500535 GENERAL ENGINEERING E 100 - 43170 -300 Professional Srvs (GENERAL) $205.50 11500535 GENERAL ENGINEERING E 100 - 43170 -300 Professional Srvs (GENERAL) $168.00 11500535 STORMWATER/WCA E 100 - 43170 -300 Professional Srvs (GENERAL) $950.50 11500535 MNDOT STATE AID E 100- 43170 -300 Professional Srvs (GENERAL) $210.80 11500535 SMALL LAND USE APPL E 602 - 49450 -303 Engineering Fees $253.80 11500535 SEWER UTILITY GENERAL E 100 - 43170 -300 Professional Srvs (GENERAL) $124.00 11500535 PLANNING MEETINGS E 601 - 49400 -303 Engineering Fees $37.75 11500536 GENERAL ENGINEERING E 602 - 49450 -303 Engineering Fees $37.75 11500536 GENERAL ENGINEERING G 500 -20335 Lennar Eng Plan Review /Modific $1,677.74 11500537 LENNAR- ENGINEERING E 601 - 49400 -303 Engineering Fees $7,412.50 11500538 SE WATER PROJECT G 500 -20336 Lennar CSAH 101 Turn Lanes $331.90 11500539 LENNAR CSAH 101 TURN LANE E 601- 49400 -303 Engineering Fees $1,732.50 11500540 WATERMAIN CSAH 101 E 401 - 41900 -300 Professional Srvs (GENERAL) $1,174.30 11500541 DT STREET PROJECT Total WENCK ASSOCIATES, INC. $18,159.10 �e.,�s�., �.,, _ .. Paid Chk# 022880 .,..,w.r.a... n..,.,.��, a n ._.m. ., . 2/26/2015 WESTSIDE WHOLESALE TIRE ma. -.... ...m_....w...,.. .�. a,..s....._. -m�. ._..,...._ _ ..... ._ .... .. m_.>,......__.. E 100 - 43100 -220 Repair /Maint Supply (GENERAL) $50.01 739850 REPAIR CORCORAN, MN 02/24/15 1:23 PM Page 6 *Check Detail Register© February 2015 _ Check Amt Invoice Comment Total � TSIDE t k,'UY, s'1T 11'$tiiSas111L 3 "tt t'>2'n$kfi:C",�"2'UNIX`S"rrixY,l, ; i:, ka'i"1`.,'?at?"„s.'ru'd�1i"S"'v i'�H€ Total WESTSIDE WHOLESALE TIRE $50.01 ._.,. ,,622— _..._ ...,.. �,.w,� .�_.,,e.m.,.m.,�.... .._...,... ., �..,__,., _._.A.....�., _..m,.._. _ . ...... ....... .. ..... _- Paid Chk# 022881 � 2/26!2015 WILLMAR WATER &SPAS E 100 - 41941 -210 Operating Supplies (GENERAL) $134.90 020615 OFFICE WATER $1,174.30 Total WILLMAR WATER & SPAS $134.90 601 WATER $17,807.00 Paid Chk# 022882 2/26/2015 WRIGHT HENNEPIN ELECTRIC $87,213.79 E 601- 49400 -380 Utility & Services (GENERAL) $9.06 020915 19090 BASS LAKE RD/WATER FLOW E 100 - 43100 -381 Street /Signal Lights $21.08 020915 Cc Rd 10 & St Thomas: 7500 E 100- 43100 -381 Street /Signal Lights $37.00 020915 CTY RD 10 /CTY RD 116 SIGNAL E 100 - 45200 -380 Utility & Services (GENERAL) $241.38 020915 BALL PARK E 100 - 42100 -380 Utility & Services (GENERAL) $8.36 020915 CIVIL DEFENSE SIREN E 100 - 42100 -380 Utility & Services (GENERAL) $8.36 020915 SIREN MAPLE HILL E 100 -41941 -380 Utility & Services (GENERAL) $18.74 020915 SCHOOL PROPERTY E 100 - 43100 -381 Street/Signal Lights $21.08 020915 Cc Rd 10 & Treptaus: 7400 E 100 - 43100 -381 Street/Signal Lights $12.29 020915 Cc Rd 10 & Maple Hill: 7300 E 602 -49450 -380 Utility & Services (GENERAL) $152.11 020915 BROCKTON LN 150 -1689 -6871 E 100 - 43100 -381 Street/Signal Lights $21.08 020915 Cc Rd 10 & Stanchion: 7600 E 100 - 43100 -381 Street/Signal Lights $21.08 020915 Cc Rd 10 & 50: 7700 E 100 - 45200 -380 Utility & Services (GENERAL) $10.26 020915 8200 COUNTY RD 116 E 100 - 45200 -380 Utility & Services (GENERAL) $12.29 020915 75TH AVE & HWY 116 E 100 - 43100 -380 Utility & Services (GENERAL) $27.95 020915 9100 CO RD 19:150-1688-8463 E 100 - 43100 -380 Utility & Services (GENERAL) $39.53 020915 9525 CAIN RD: 150 -1689 -5230 E 100 - 41941 -380 Utility & Services (GENERAL) $1,015.71 02.0915 8200 COUNTY RD 116 Total WRIGHT HENNEPIN ELECTRIC $1,67736 Paid Chk# 022883��- 2128/2015 XCEL ENERGY -- 1,�������������'� E 100 - 43100 -381 Street/Signal Lights $23.82 444226626 STREET LIGHTING Total XCEL ENERGY $23.82 10100 Farmers State Bank $87,213.79 Fund Summary 10100 Farmers State Bank 100 GENERAL FUND $55,834.30 401 TAX INCREMENT FINANCING $1,174.30 500 ESCROW HOLDING FUND $6,526.95 601 WATER $17,807.00 602 SEWER $5,871.24 $87,213.79 City of Corcoran Consultant Summary February 26, 2015 Name Invoice Date Check # Amount Due KDV Ltd 01/30/15 22855 507.50 Landform 02/12/15 22856 6,503.73 Rolf Erickson Enterprises, Inc. 02/23/15 22872 4,892.52 WenckAssociates Inc 02/18/15 22879 18,159.10 Total 30,062.85 HACity Hall Information \CITY GOVERNMENT \Council, Commissions & Committees \Council Information \Council Claims \2015 Claims.xls City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Invoice No. 216329 Date 0113012015 -9T BELA Expert advice. When you need it. "' Please remit stub with payment January 2015 consulting services 01/06/15 to 01/26/15 (see attached detail) Client No. 10760 507.50 New Charges $ 507.50 Prior Balance _ 0.00 Total Balance Due $i 507,5Q 0 -30 31 -60 61 -90 91- 120 - -- Over 120 Balance 507.50 0.00 0.00 0.00 0.00 507.50 Thank you for your business! KDV, Ltd PO Box 1304 St Cloud, MN 56302 Phone: 320 - 251 -7010 Fax: 320 - 251 -1784 For your convenience: We accept Master Card, Visa, American Express and Discover. Call us to process. 1 % monthly finance charge added to balances over 60 days. 0 h m E E � U j N y N N N O � C � y U d o Q y U UC O y` C Y LL U a 3 v E ww m¢' m � x U` !90 �o w .- '¢ c [n U N y E E o `- N N N O CI O O N N O O S2 M 9 O Yji 131 11 � 11 FFB 2 3 2015 A, F 0 R M 01 City of Corcoran 8200 County Road 116 Corcoran, MN 55340 No. 22683 02/12/2015 Corcoran Planning Services COR14012.GEN ContractIPO#: For Services Rendered Through 1/3112015 .003 - Lermar Ravinla Final Plat, PUD Final Plan and Vacation (city file 14.003) 30 - Review Application Professional Services Employee Hours Rate Amount Lindahl, Kendra S M 120.00 $60.00 Total Professional Services for 30 $60.00 Total Charges for 30 - Review Application $60.00 Total Charges for .003 - Lermar Ravinia Final Plat, PUD Final Plan and Vacation $60.00 (city file 14-003) .029 - Tombers Topography/Wetland Waiver (city file 14-029) -50o .�463(p;L' 30 - Review Application Professional Services Lindahl. Kendra S Total Professional Services for 30 Hours Rate Amount .50 120.00 $60.00 $60.00 Total Charges for 30 - Review Application $60.00 Total Charges for .029 - Tombers TopographyMetland Waiver (city file 14-029) $60.00 „031 - Corcoran Pet Care Sign Plan (city file 14-031) 0 0 30 - Review Application Professional Services Lindahl, Kendra S Hours Rate Amount 4.00 120.00 $480.00 Page 1 of 3 Project COR14012.GEN Corcoran Planning Services Invoice 22683 Matze, Mary L .50 77.00 $38.50 Total Professional Services for 30 $518.50 Total Charges for 30 - Review Application $518.50 Total Charges for .031 - Corcoran Pet Care Sign Plan (city file 14 -031) $518.50 ,032 - Tombers Acres PP and FP (city file 14- 032) 0 30 - Review Application Professional Services Employee Matze, Mary L Hours Rate Amount 4.25 77.00 $327.25 Total Professional Services for 30 $327.25 Total Charges for 30 - Review Application $327.25 Total Charges for .032 - Tombers Acres PP and FP (city file 14 -032) $327.25 .033 - City Code Codification (city file 14 -033) , 60'- 1 �( 90 - Reports /Presentation Professional Services Employee Hours Rate Amount Lindahl, Kendra S .50 120.00 $60.00 Matze, Mary L 8.50 77.00 $654.50 Pierquet, Danyelle P 2.50 120.00 $300.00 Total Professional Services for 90 $1,014.50 Total Charges for 90 - Reports /Presentation $1,014.50 Total Charges for .033 - City Code Codification (city file 14 -033) $1,014.50 .034 - PUD Amendmentfor Lennar /Ravinia (city file 14 -034) 30 - Review Application Professional Services Employee Hours Rate Amount Lindahl, Kendra S 2.50 120.00 $300.00 Total Professional Services for 30 $300.00 Total Charges for 30 - Review Application $300.00 Total Charges for .034 - PUD Amendment for Lennar /Ravinia (city file 14 -034) $300.00 .035 - VolrathAg Preserve 22903 Strehler (city file 14 -035) 30 - Review Application 1 Professional Services Matze, Mary L Hours Rate Amount 1.50 77.00 $115.50 Total Professional Services for 30 Total Charges for 30 - Review Application Total Charges for .035 - Volrath Ag Preserve 22903 Strehler (city file 14 -035) $115.50 $115.50 $115.50 Page 2 of 3 Project COR14012.GEN Corcoran Planning Services Invoice 22683 .036 - Volrath Ag Preserve 8690 Bechtold (city file 14.036) loo . i l % % o 30 - Review Application Professional Services Matze, Mary L Total Professional Services for 30 Hours Rate Amount 1.50 77.00 $115.50 $115.50 Total Charges for 30 - Review Application $115.50 Total Charges for .036 - Volrath Ag Preserve 8690 Bechtold (city file 14 -036) $115.50 Invoice Amount $2,511.25 Please remit to: Landform, 105 South Fifth Avenue, Suite 513, Minneapolis, MN 55401 Page 3 of 3 Bill Review Report - Landform Professional Services, LLC As of Saturday, January 31, 2015 Protect COR14012.GEN Corcoran Planning Services Client City of Corcoran P.O. # 8200 County Road 116 Prin. Lindahl, Kendra S Corcoran MN, 55340 P.M. Lindahl, Kendra S Rate Schedule 2015 - Corcoran Billing Description Unbilled Detail Date Hrs /Units Rate Markup Hold Charge COR14012.GEN- .003 -30 Review Application 0.00 60.00 Labor Lindahl, Kendra S Principal 1/13/2015 0.50 120.00 0.00 60.00 questions from Lennar Total Labor 0.50 0.00 60.00 CORI 4012.GEN- .029 -30 Review Application 0.00 60.00 Labor Lindahl, Kendra S Principal 1128/2015 0.50 120.00 0.00 60.00 PC packet Total Labor 0.50 0.00 60.00 COR14012 .GEN- .031 -30 Review Application 0.00 518.50 Labor Lindahl, Kendra S Principal 1/14/2015 0.50 120.00 0.00 60.00 review additional information from applicant/contact Minks to discuss missing items Lindahl, Kendra S Principal 1/28/2015 2.00 120.00 0.00 240.00 complete lettedstaff report Lindahl, Kendra S Principal 1/29/2015 1.50 120.00 0.00 180.00 finalize staff report and resolution Matze, Mary L Planner 11 1/2912015 0.50 7200 0.00 3850 Review staff report Total Labor 4.50 0.00 518.50 COR14012.GEN- .032 -30 Review Application 0.00 327.25 Labor Matze, Mary L Planner II 1/26/2015 2.00 77.00 0.00 154.00 Review application and write staff report. Matze, Mary L Planner II 1127/2015 1.75 77.00 0.00 134.75 Revise staff report and draft resolution. Matze, Mary L Planner It 1/28/2015 0.50 77.00 0.00 38.50 Revise staff report and compile packet. Total Labor 425 0.00 327.25 2/11/2015 9:31:34 AM 1 of 2 Bill Review Report - Landform Professional Services, LLC As of Saturday, January 31, 2015 COR14012.GEN- .033 -90 Reports /Presentation Total Labor 11.50 0.00 1,014.50 COR14012.GEN- .034 -30 Review Application Labor 0.00 300.00 Labor Lindahl, Kendra S Principal 1/5/2015 0.50 120.00 0.00 60.00 review edits to maps and codification 120.00 0.00 60.00 talk to paul and update staff report Matze, Mary L Planner II 1/5/2015 2.00 77.00 0.00 154.00 Revise maps and update City Code. 180.00 question from Brad /powerpoint Matze, Mary L Planner II 1/612015 2.50 77.00 0.00 192.50 Plot zoning and land use maps. Revise formatting in City Code. Matze, Mary L Planner II 1/7/2015 1.50 77.00 0.00 115.50 Revise code. 0.00 115.50 Labor Matze, Mary L Planner II 1/8/2015 1.75 77.00 0.00 13475 Revise pagination. 0.00 96.25 Draft staff report, resolution, and gather application materials. Matze, Mary L Planner II 1/9/2015 0.50 77.00 0.00 38.50 Revise Land Use Map. Prepare council packet. Matze, Mary L Planner II 1/14/2015 0.25 77.00 0.00 19.25 Print large land use maps. 0.00 115.50 Labor Pierquet, Danyelle P Project Lead 1/5/2015 1.00 120.00 0.00 120.00 ordinance edits 0.00 96.25 Draft staff report, resolution, and gather application materials. Pierquet, Danyelle P Project Lead 1/6/2015 1.50 120.00 0.00 180.00 ordinance updates Total Labor 11.50 0.00 1,014.50 COR14012.GEN- .034 -30 Review Application 0.00 300.00 Labor Lindahl, Kendra S Principal 1/5/2015 0.50 120.00 0.00 60.00 talk to paul and update staff report Lindahl, Kendra S Principal 1/812015 1.50 120.00 0.00 180.00 question from Brad /powerpoint Lindahl, Kendra S Principal 1/12/2015 0.50 120.00 0.00 60.00 misc. filing issues for phase 1 1follow up from meeting Total Labor 2.50 0.00 300.00 COR14012.GEN- .035 -30 Review Application 0.00 115.50 Labor Matze, Mary L Planner II 1/13/2015 1.25 77.00 0.00 96.25 Draft staff report, resolution, and gather application materials. Matze, Mary L Planner II 1/14/2015 0.25 77.00 0.00 19.25 Prepare council packet. Total Labor 1.50 0.00 115.50 COR14012.GEN- .036 -30 Review Application 0.00 115.50 Labor Matze, Mary L Planner II 1/13/2015 1.25 77.00 0.00 96.25 Draft staff report, resolution, and gather application materials. Matze, Mary L Planner II 1/14/2015 0.25 77.00 0.00 19.25 Prepare council packet. Total Labor 1.50 0.00 115.50 2/11/2015 9:31:34 AM 2 of 2 City of Corcoran 8200 County Road 116 Corcoran, MN 55340 .90'- City Business Professional Services Employee Lindahl, Kendra S Corcoran Planning Services COR15013.GEN Contract/PO#: For Services Rendered Through 1/3112015 Total Professional Services for L A N EJ F 0 R M 'V INVOICE 22684 02/1112015 Hours Rate Amount 30.75 120.00 $3,690.00 $3,690.00 Total Charges for $3,690.00 Total Charges for .90 - City Business $3,690.00 MTG - City Meeting Professional Services Employee Lindahl, Kendra S Total Professional Services for Total Charges for MTG - City Meeting Reimbursables Hours Rate Amount 2.00 100.00 $200.00 Markup $200.00 Total Charges for $200.00 $200.00 Payee Invoice Unit Rate Qty Markup Amount Lindahl, Kendra S Lindahl, Kendra S 412 412 56 .56 54.00 39.00 1.00 1.00 $30.24 $21.84 Project COR15013.GEN Corcoran Planning Services Lindahl, Kendra S 412 Lindahl, Kendra S 412 Total Charges for - 39 3:1 Total Reimbursable for 22684 72.00 1.00 $40.32 18.00 1.00 $10.08 $102.48 Total Charges for $102.48 $102.48 Invoice Amount $3,992.48 Please remit to: Landform, 105 South Fifth Avenue, Suite 513, Minneapolis, MN 55401 Page 2 of 2 Bill Review Report - Landform Professional Services, LLC As of Saturday, January 31, 2015 Project COR15013.GEN Corcoran Planning Services Client City of Corcoran P.O. # 8200 County Road 116 Prin. Lindahl, Kendra S Corcoran MN, 55340 P.M. Lindahl, Kendra S Rate Schedule 2015- Corcoran Description Unbilled Detail Date Hrs /Units Rate Markup Hold Charge COR15013.GEN -.90 City Business 0.00 3,690.00 Labor Lindahl, Kendra S Planning Lead 1/512015 1.00 120.00 0.00 120.00 DRC agenda /calls and emails Lindahl, Kendra S Planning Lead 1/6/2015 0.75 120.00 0.00 90.00 maps for city /zoning calls & emails Lindahl, Kendra S Planning Lead 1/7/2015 4.00 120.00 0.00 480.00 office hours Lindahl, Kendra S Planning Lead 1/12/2015 1.50 120.00 0.00 180.00 zoning calls/emails Lindahl, Kendra S Planning Lead 1/13/2015 0.50 120.00 0.00 60.00 zoning questions Lindahl, Kendra S Planning Lead 1/14/2015 5.50 120.00 0.00 660.00 office hours Lindahl, Kendra S Planning Lead 1/15/2015 0.50 120.00 0.00 60.00 zoning calls Lindahl, Kendra S Planning Lead 1/16/2015 3.00 120.00 0.00 360.00 Office hours Lindahl, Kendra S Planning Lead 1/1912015 0.50 120.00 0.00 60.00 DRC /misc. calls & emails Lindahl, Kendra S Planning Lead 1/20/2015 3.00 120.00 0.00 360.00 office hours Lindahl, Kendra S Planning Lead 1/21/2015 3.00 120.00 0.00 360.00 office hours Lindahl, Kendra S Planning Lead 1/26/2015 0.50 120.00 0.00 60.00 zoning calls /emails Lindahl, Kendra S Planning Lead 1/27/2015 1.00 120.00 0.00 120.00 PC agenda, project update Lindahl, Kendra S Planning Lead 1/28/2015 3.00 120.00 0.00 360.00 office hours Lindahl, Kendra S Planning Lead 1/2912015 1.00 120.00 0.00 120.00 zoning calls and emails Lindahl, Kendra S Planning Lead 1/30/2015 2.00 120.00 0.00 240.00 affordable housing meeting with Met Council 2/11/2015 8:18:15 AM 1 of 2 Bill Review Report - Landform Professional Services, LLC As of Saturday, January 31, 2015 COR15013.GEN -.99 City Expenses Exp Code: Reimb Project Mileage Lindahl, Kendra S corcoran office hours Lindahl, Kendra S council meeting Lindahl, Kendra S corcoran office hours Lindahl, Kendra S office hours Lindahl, Kendra S office hours Lindahl, Kendra S meeting with met council at city hall COR15013.GEN -MTG City Meeting Lindahl, Kendra S Council meeting Lindahl, Kendra S council meeting Total Labor Other Direct Charges 0.00 3,690.00 183:00 1/7/2015 36.00 1/8/2015 39.00 1.114/2015 36.00 1/2112015 36.00 1/28/2015 18.00 1/30/2015 18.00 Total Other Direct Charges 183.00 0.56 0.56 0.56 0.56 0.56 0.56 Labor Planning Lead 1/8/2015 3.00 120.00 Planning Lead 1/22/2015 3.00 120.00 Total Labor 6.00 0.00 0.00 3,690.00 720.00 0.00 102.48 0.00 0.00 102.48 1.00 0.00 20.16 1.00 0.00 21.84 1.00 0.00 20.16 1.00 0.00 20.16 1.00 0.00 10.08 1.00 0.00 10.08 0.00 102.48 0.00 720.00 0.00 360.00 0.00 360.00 0.00 720.00 2/11/2015 8:18:15 AM 2 of 2 FEB 2 3 2015 STATEMENT 23- Feb -15 ROLF ERICKSON ENTERPRISES, INC. SOUTWEST ASSESSING P 0 BOX 47841 PLYMOUTH, MN 55447 CITY OF CORCORAN 8200 Co. Rd. 116 CORCORAN, MN 55340 FEBRUARY 2015 ASSESSING FEE COUNTY DATA FEE BOARD OF REVIEW SALES BOOKS $4,663.00 $14.19 $59.73 POSTAGE FOR REVALUATION POST CARDS AND NOTICES $155.60 TOTAL $4,892.52 FEB 2 3 2015 WENCK Responsive partner. Exceptional outcomes. February 18, 2015 Mr. Brad Martens City Administrator City of Corcoran 8200 County Road 116 Corcoran, MN 55340 RE: Wenck's January 2015 Invoices Dear Brad: Enclosed are our invoices for January 2015. Unbilled time totaled 28.5 hours last month and includes work on BROS and MnDOT bridge funding options and unbilled meeting time, preparation, and office hours. Major general engineering items included MnDOT State Aid, work associated with the downtown and Sawgrass sewer and water projects, and stormwater permit activities. The summary table on the next page separates city expenses from escrow amounts. More details about each line item can be found on individual invoices. If you have any questions as you review this letter or our invoices, please contact me at 763- 479 -4209 or ktorve @wenck.com, or at City Hall. Sincerely, Wenck Associates, Inc. Kent Torve, P.E. Principal [enc: January 2015 Invoices] Wenck Associates, Inc. 1 1800 Pioneer Creek Center I P.O. Box 249 I Maple Plain, MN 55359 -0249 Toll Free 800-472-2232 Plain 763-479-4200 Email wenckmp @wenckrcom wet, 'wenck.com r: Mr. Brad Martens City Administrator City of Corcoran February 18, 2015 aesponsive partner. Exceptional outcomes. City of Corcoran January 2015 Invoices ---- ---- ------ Invoice # Wenck project # IN, 1020,00011,10a g�, Phase Project name Amount Total # I 1 1 11500535 2294-01 General Engineering Services 100 General $205.50 500-01 General $196.00 500-02 Council Meetings and Engineering Admin $124.00 500-03 Planning Meetings $124.00 600-01 Stormwater/WCA General Tasks $168.00 700-01 MnDOT State Aid $950.50 800 Small Land Use Applications $210.80 800-13 Sewer Utilit y General Engineering $253.80 800-18 Water Utility General Engineering $270.50 SUBTOTAL $2,503.10 11500536 2294-10 Sewer and Water Planning 11 Easements and Utilities $7 I SUBTOTAL $75.50 11500540 2294-21 Watermain CSAH 101 400 Construction Plan Engineering SUBTOTAL $1,732.50 11500541 62294-0023 Downtown Utility and Street Project 2014 050 Pre -Desj n Cost Updat$124.00 300 Property Owner Coordination $1,050.30 SUBTOTAL $1,174.30 CITY PROJECTS TOTAL !95.49S.40 1 \2 A-C, r, Ind F,.dllt T, k, ItO2015 \3a-, 2015 1., 1 1111, C— V/ Mr. Brad Martens City Administrator City of Corcoran February 18, 2015 M Rezponsice partner. Exceptional ourzomes. rT rrzty a ui�4C �v \`�ar��y� Invoice # ''�'7rx7anui1l�i�i? Wenck project # uaP'tAw,'�, U�. L. '; etr uix�llo �:`+uac't'ri vi�NC3S'u1 dl'�'1t lv rai iyi'�yat l? U. Ytt h. L „i Y Phase Project name (Escrow Number) Amount Total # 11500537 2294-17 Lennar Development (G /L #500 - 20335) Inspection and Coordination 1677.74 SUBTOTAI V tl,677.74 11500538 2294-18 Southeast District Sewer and Water Project (G /L #50 0320) (0,0 r , 100 Wetland Delineation and Application 10.00 400 Initial Construction Plan Engineering 62.00 500 Appraisal, Property Access Legal 226.50 900 Construction Inspection $6,503.60 950 Project Closeout $630.40 SUBTOTAL =0 11500539 2294-20 Lennar CSAH 101 Turn Lanes(G /L #50020336) 100 Preliminary Survey, Wetland, Utilities, and Easements $84.40 400 Construction 247.50 E SUBTOTAL $331,90 11500000 B2294-0024 Peachtree Development 5 UO ' dJ 1 100 Project Engineering and Plannin -20323 1 023.15 300 Transportation 500-2 $14.56 400 Sewer and Water 50 $2,213.85 / SUBTOTAL 3 251.56 ESCROW PROJECTS SUBTOTAL $12,67 3.70 JANUARY 2015 TOTAL $15,159.10 Tg2]99-CUrw2nAM VOfres and eudpet T2ck,• e[C2ol Nanueryllonuary 2015 rover letter.tlm: P M11 0 Invoice February 06, 2015 Invoice No: 11500535 City of Corcoran 8200 County Road 116 Corcoran, MN 55340 V* V WENCK Responsive partner. Exceptional outcomes. Project Manager Kent Torve Project 2294 -01 Corcoran General Engineering Services Professional Services Through January 31. 2015 ________s__________ e_____________________________. Phase 100 GENERAL Professional Personnel Hours Rate Amount Quisberg, Jason 1.50 137.00 205.50 Totals 1.50 205.50 Total Labor 205.50 Phase Total $205.50 ___________________ ______________________________. Phase 500 -01 General Professional Personnel Hours Rate Amount Nelson, Susan 2.80 70.00 196.00 Totals 2.80 196.00 Total Labor 196.00 Phase Total $196.00 -- — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — —. Phase 500 -02 Council Meetings and Engineering Administrative Professional Personnel Hours Rate Amount Torve, Kent 1.00 124.00 124.00 Totals 1.00 124.00 Total Labor 124.00 Phase Total $124.00 -- — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — —. Phase 500 -03 Planning Meetings Professional Personnel Hours Rate Amount Torve, Kent 1.00 124.00 124.00 Totals 1.00 124.00 Total Labor 124.00 Phase Total $124.00 Phase 600 -01 Stormwater /WCA General Tasks INVOICES ARE UPON PRESENTATION. Subject to 1 -1/2% 18% Annum interest /finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Wenck Associates, Inc. - 1800 Pioneer Creek Center - PO Box 249 - Maple Plain, MN 55359 -0249 Toll Free 800- 472 -2232 Main 763 - 479 -4200 E -mail accounting @wenck.com Web www.wenck.com Project 2294 -01 Corcoran General Engineering Services Invoice 11500535 Professional Personnel Hours Rate Amount Nelson, Susan 2.40 70.00 168.00 Totals 2.40 168.00 Total Labor 168.00 Phase Total $168.00 _____________________________________________- Phase 700 -01 MnDOT State Aid Professional Personnel Hours Rate Amount Claridge, Dale 1.50 151.00 226.50 Terhaar, Edward 4.00 150.00 600.00 Torve, Kent 1.00 124.00 124.00 Totals 6.50 950.50 Total Labor 950.50 Phase Total $950.50 _______________ Phase 800 _____ _________________________. SMALL LAND USE APPLICATIONS Professional Personnel Hours Rate Amount Torve, Kent 1.70 124.00 210.80 Totals 1.70 210.80 Total Labor 210.80 Phase Total $210.80 _______________ Phase 800 -13 _____________________ Sewer Utility General Engineering _________. Professional Personnel Hours Rate Amount Mattson, Kevin 1.00 105.00 105.00 Torve, Kent 1.20 124.00 148.80 Totals 2.20 25180 Total Labor 253.80 Phase Total $253.80 -- - - - - - - - - - - - - Phase 800 -18 - - - - - - - - - - - - - Water Utility General Engineering - - - - - - - - - - - - - - - - - - . Professional Personnel Hours Rate Amount Kaczmarek, Hagen .50 73.00 36.50 Mattson, Kevin 1.00 105.00 105.00 Torve, Kent 1.00 124.00 124.00 Totals 2.50 265.50 Total Labor 265.50 Unit Billing Geographic Information System 0.5 Units @ 10.00 5.00 Total Units 5.00 5.00 Phase Total $270.50 Total Invoice Amount $2,503.10 INVOICES ARE UPON PRESENTATION. Subject to 1 -1/2% 18% Annum interest /finance charge. Page 2 Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Wenck Associates, Inc. - 1800 Pioneer Creek Center - PO Box 249 - Maple Plain, MN 55359 -0249 Toll Free 800 - 472 -2232 Main 763 - 479 -4200 E -mail accounting @wenck.com Web www.wenck.com Invoice February 06, 2015 Invoice No: 11500536 Brad Martens City of Corcoran 8200 County Road 116 Corcoran, AN 55340 Project 2294 -10 Sewer and Water Planning Professional Services Through January 31. 2015 _________________ __ Phase 11 EASEMENTS AND UTILITIES Professional Personnel Claridge, Dale 1/16/2015 Filing misc Schommer easement documents, etc. Totals Total Labor Responsive partner. Exceptional outcomes. Project Manager Kent Torve Hours Rate .50 151.00 50 Amount 75.50 75.50 75.50 Phase Total $75.50 Total Invoice Amount INVOICES ARE UPON PRESENTATION. Subject to 1 -1/2% 18% Annum interest /finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Wenck Associates, Inc. - 1800 Pioneer Creek Center - PO Box 249 - Maple Plain, MN 55359 -0249 Toll Free 800- 472 -2232 Main 763 - 479 -4200 E -mail accounting @wenck.com Web www.wenck.com $75.50 Invoice February 06, 2015 Invoice No: 11500537 Brad Martens City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Project 2294 -17 Lennar Development Professional Services Through January 31 2015 Professional Personnel Hours Mattson, Kevin 8.00 Schmidt, Rowdy 8.50 Totals 16.50 Total Labor Reimbursable Expenses Mileage - Reimbursable Total Reimbursables V 0 V WENCK Responsive partner. Exceptional outcomes. Project Manager Kent Torve Rate Amount 105.00 840.00 95.00 807.50 1,647.50 1,647.50 Total Invoice Amount 30.24 30.24 30.24 INVOICES ARE UPON PRESENTATION. Subject to 1 -1/2% 18% Annum interest /finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Wenck Associates, Inc. - 1800 Pioneer Creek Center - PO Box 249 - Maple Plain, MN 55359 -0249 Toll Free 800- 472 -2232 Main 763 - 479 -4200 E -mail accounting @wenck.com Web www.wenck.com $1,677.74 Invoice February 06, 2015 Invoice No; 11500538 Brad Martens City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Project Manager Project 2294 -18 Southeast District Sewer and Water Project Professional Services Throuqh ]anuary 31, 2015 Responsive partner. Exceptional outcomes. Kent Torve Phase 100 Wetland Delineation and Application Additional Fees $10.00 Overpayment on 12/31/14 -10.00 Total Additional Fees -10.00 -10.00 Phase Total 410.00 ___________________ ______________________________' Phase 400 Initial Construction Plan Engineering Professional Personnel Hours Rate Amount Torve, Kent .50 124.00 62.00 Totals .50 62.00 Total Labor 62.00 Phase Total $62.00 -- - - - - - - - - - - - - - - - - - Phase 500 Appraisal, Property Access, Legal and Negotiation Efforts Professional Personnel Hours Rate Amount Claridge, Dale 1.50 151.00 226.50 Totals 1.50 226.50 Total Labor 226.50 Phase Total $226.50 ___________________ ______________________________. Phase 900 Construction Inspection Professional Personnel INVOICES ARE UPON PRESENTATION. Subject to 1 -1/2% 18% Annum interest /finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Wenck Associates, Inc. - 1800 Pioneer Creek Center - PO Box 249 - Maple Plain, MN 55359 -0249 Toll Free 800- 472 -2232 Main 763 - 479 -4200 E -mail accounting @wenck.com Web www,wenck.com Hours Rate Amount Daniels, Peter 1.50 97.00 145.50 Halls, Matthew 3.00 82.00 246.00 Hegland, Steven 5.00 92.00 460.00 Louwagie, Shawn 3.80 92.00 349.60 Mattson, Kevin 18.50 105.00 1,942.50 Noreen, Adam 4.00 99.00 396.00 Schmidt, Rowdy 26.00 95.00 2,470.00 Torve, Kent 3.50 124.00 434.00 Totals 65.30 6,443.60 Total Labor 6,443.60 INVOICES ARE UPON PRESENTATION. Subject to 1 -1/2% 18% Annum interest /finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Wenck Associates, Inc. - 1800 Pioneer Creek Center - PO Box 249 - Maple Plain, MN 55359 -0249 Toll Free 800- 472 -2232 Main 763 - 479 -4200 E -mail accounting @wenck.com Web www,wenck.com Project 2294 -18 Southeast District Sewer and Water Proje Invoice 11500538 Unit Billing Trimble GPS Unit 60.00 Total Units 60.00 60.00 Phase Total $6,503.60 -- — — — — — — — — — — — — — Phase 950 Project Closeout Professional Personnel Hours Rate Amount Louwagie, Shawn 6.20 92.00 570.40 Totals 6.20 570.40 Total Labor 570.40 Unit Billing Trimble GPS Unit Total Units 60.00 60.00 Phase Total Total Invoice Amount 60.00 $630.40 $7,412.50 INVOICES ARE UPON PRESENTATION. Subject to 1 -1/2% 18% Annum interest /finance charge. Page 2 Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Wenck Associates, Inc. - 1800 Pioneer Creek Center - PO Box 249 - Maple Plain, MN 55359 -0249 Toll Free 800 - 472 -2232 Main 763- 479 -4200 E -mail accounting @wenck.com Web www,wenck.com Invoice February 06, 2015 Invoice No: 11500539 Brad Martens City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Project Manager Project 2294 -20 CSAH 101 and Gleason Road Turn Lanes Responsive partner. Exceptional outcomes. Kent Torve Professional Services Through January 31 2015 _________e____ ______________________________. Phase 100 Preliminary Survey, Wetlands, Utilities and Easements Professional Personnel Hours Rate Amount Boll, Wesley .30 98.00 29.40 Kelly, Patricia 1.00 55.00 55.00 Totals 1.30 84.40 Total Labor 84.40 Phase Total $84.40 ______________.----_ ___--_______----_—___—___--___. Phase 400 Construction Professional Personnel Hours Rate Amount Mattson, Kevin 1.00 105.00 105.00 Schmidt, Rowdy 1.50 95.00 142.50 Totals 2.50 247.50 Total Labor 247.50 Phase Total $247.50 Total Invoice Amount $331.90 INVOICES ARE UPON PRESENTATION. Subject to 1 -1/2% 18% Annum interest /finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Wenck Associates, Inc. - 1800 Pioneer Creek Center - PO Box 249 - Maple Plain, MN 55359 -0249 Toll Free 800 - 472 -2232 Main 763 - 479 -4200 E -mail accounting @wenck. corn Web www.wenck.com Invoice February 06, 2015 Invoice No: 11500540 Brad Martens City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Project 2294 -21 Watermain CSAH 101 V * V W E N C KnIff Responsive partner. Exceptional outcomes. Project Manager Kent Torve Professional Services Throuah January 31 2015 ___________________ ______________________________. Phase 400 Initial Construction Plan Engineering Professional Personnel Mattson, Kevin Totals Total Labor Hours Rate 16.50 105.00 16.50 Amount 1,732.50 1,732.50 1,732.50 Phase Total Total Invoice Amount INVOICES ARE UPON PRESENTATION. Subject to 1 -1 /2% 18% Annum interest /finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Wenck Associates, Inc. - 1800 Pioneer Creek Center - PO Box 249 - Maple Plain, MN 55359 -0249 Toll Free 800 - 472 -2232 Main 763 - 479 -4200 E -mail accounting @wenck.com Web www,wenck.com $1,732.50 $1,732.50 Invoice February 06, 2015 Invoice No: 11500541 Brad Martens City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Project Manager Project 82294 -0023 Downtown Utility and Street Project 2014 Professional Services Through January 31, 2015 Phase 050 Pre - Design Cost Updating, FS and financials Professional Personnel Responsive partner, Exceptional outcomes. Kent Torve Hours Rate Amount Torve, Kent 1.00 124.00 124.00 Totals 1.00 124.00 Total Labor 124.00 Phase Total $124.00 - - — — — — — — — — — — — — — — — — — Phase 300 Property Owner Coordination Professional Personnel Hours Rate Amount Mattson, Kevin 1.50 105.00 157.50 Torve, Kent 7.20 124.00 892.80 Totals 8.70 1,050.30 Total Labor 1,050.30 Phase Total $1,050.30 Total Invoice Amount $1,174.30 INVOICES ARE UPON PRESENTATION. Subject to 1 -1/20/c 18% Annum interest /finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Wenck Associates, Inc. - 1800 Pioneer Creek Center - PO Box 249 - Maple Plain, MN 55359 -0249 Toll Free 800- 472 -2232 Main 763 - 479 -4200 E -mail accounting @wenck.com Web www.wenck.com invoice February 08, 2015 Invoice No: 11500550 Brad Martens City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Project 82294 -0024 Peachtree Development Professional Services Through January 31 2015 Phase 100 Project Engineering and Planning Professional Personnel Mattson, Kevin Terhaar, Edward Torve, Kent Totals Total Labor Unit Billing Mileage MP 2013 F150 XL Supercab 139 LMA Total Units Responsive partner. Exceptional outcomes. Project Manager Kent Torve Hours Rate Amount 1.00 105.00 105.00 1.00 150.00 150.00 6.00 124.00 744.00 8.00 999.00 42.0 Miles @ 0.575 Phase Total 999.00 24.15 24.15 24.15 $1,023.15 ___________________ ______________________________. Phase 300 Transportation Reimbursable Expenses Mileage - Reimbursable 14.56 Total Reimbursables 14.56 14.56 Phase 500 10 -50 Club Certificate of Survey Professional Personnel Ambourn, Christopher Hails, Matthew Totals Total Labor Reimbursable Expenses Report Supplies Postage and Shipping Total Reimbursables Unit Billing 2014 Ford F -150 (14003) WD Trimble GPS Unit Total Units Phase Total $14.56 Hours Rate Amount 15.00 95.00 1,425.00 7.00 82.00 574.00 22.00 1,999.00 47.0 Miles @ 0.575 1,999.00 36.00 1.82 37.82 37.82 27.03 150.00 177.03 177.03 INVOICES ARE UPON PRESENTATION. Invoice balances are due in 30 days. Subject to 1 -1/2% 18% Annum interest /finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Wenck Associates, Inc. - 1800 Pioneer Creek Center - PO Box 249 - Maple Plain, MN 55359 -0249 Toll Free 800- 472 -2232 Main 763- 479 -4200 E -mail accounting @wenck.com Web www.wenck.com Project B2294 -0024 Peachtree Development Invoice 11500550 Phase Total $2,213.85 Total Invoice Amount $3,251.56 INVOICES ARE UPON PRESENTATION. Invoice balances are due in 30 days. Page 2 Subject to 1 -1/2% 18% Annum interest /finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Wenck Associates, Inc. - 1800 Pioneer Creek Center - PO Box 249 - Maple Plain, MN 55359 -0249 Toll Free 800 - 472 -2232 Main 763 - 479 -4200 E -mail accounting @wenck.com Web www.wenck.com MEMORANDUM PATE.. O T .............. .C......0 ........ FRO ............... M RE February 17, 2015 .......................... ............................... Brad Martens Agenda Item i • i • L A N D F O R M From Site to Finish • 105 South Fifth Street, Suite 513 Minneapolis, MN 55401 Council. Plannina Commission. Parks & Trails Commission Kendra Lindahl, City Planner ........................................................................................ ............................... Active Corcoran Planninq Applications The following is a summary of project status for current, active projects: • Tel: 612 - 252 -9070 Fax: 612 - 252 -9077 www.landform.net 1. Administrative Permit and Site Plan to add antennas and modify ground equipment on an existing tower for AT &T antenna at 20140 CR 30 (PID 11- 119 -23 -12 -0001) (City file 14 -019). This applicant may be administratively approved. The application is currently incomplete. 2. Donald Tombers Request for Preliminary Plat and Final Plat approval for " Tombers Acres" on property at 9120 Trail Haven Road (PID 15- 119 -23 -21 -0001) (City file no. 14 -032). The City Council approved a topographic survey and wetland delineation waiver on this site in 2014. The application will create on 5 +/- acre lot for the existing farmstead and one large outlot that will continue to be farmed. This item was reviewed by the Planning Commission at a public hearing on February 5`h and will be reviewed by the City Council on February 26`h 3. Topography and Wetland Waiver for James Combat 6280 Willow Drive (PID 33- 119 -23 -44 -0004 and 34- 119 -23 -32 -0002) (city file 15 -002). The applicant is requesting approval of a wetland and topographic survey for the property. This item has been scheduled for the February 26`" Council meeting. 4. Ravinia 2nd Addition Final Plat and Final PUD Plan (City file 15 -003) The City has received an application for approval of the plans for phase II of the Ravinia project. Staff is awaiting some revisions from the applicant before scheduling this item, but we expect that it will be scheduled for Planning Commission review and City Council review at either the March or April meetings. 5. PUD Amendment for Lions Park Structure at 7205 Brockton Lane (PID 25- 119 -41 -0001) (city file 15 -004). The Corcoran Lions have submitted an application for a PUD amendment for 1,080 square foot concession stand east of the existing bleachers. The proposed addition is consistent with the PUD master plan reviewed by the City Council in 2009. The addition of the building may be administratively approved. Also, there are a number of projects that have been approved, but are still not filed and closed out: 1. Corcoran Business Park (City file 06 -005). The City Council granted a one year extension to the final plat approval, which expired on April 12, 2011. Staff has spoken to the applicant and is still working to close out this project. Staff has spoken to the applicant and will schedule a meeting in March when more information is available on the Loretto sewer project. 2. Hope Ministries Conditional Use Permit for Cemetery and Vacation of Drainage & Utility Easement at 19951 Oswald Farm Road (City file 12 -002). Hope Ministries submitted a request for a conditional use permit to allow a cemetery west of the existing church. The application was approved by the City Council on March 22nd and site work had begun. The letter of credit for site improvements has been released but we are holding the escrow pending completion of the approved landscaping. Landform , SensiblyGreen and Site to Finish® are registered service marks of Landform Professional Services, LLC. 1 The applicant has indicated that they are considering a site plan amendment application to modify the approved plans. Staff met again with Pastor Brian Lother in December to try to finalize this issue and address some other questions or concerns from him. We hope to be able to wrap this up in the near future. 3. Lano Equipment at 23580 Highway 55 Site Plan Modifications for Cold Storage Building. (31- 119 -23 -34 -0007) (13 -006). This item was approved by the City Council on July 11 h. The building permit has been issued, but staff has determined that the building was not being built according the approved plans. The applicant submitted revised plans and the City Council approved a site plan modification at the June 12th meeting. City staff is working with them to make the corrections and complete the building and site improvements. Last week, the applicant indicated that they will not be completing the work until next spring. The City has a letter of credit in place to ensure the work is completed as approved. 4. Ess Brothers Site Plan Amendment and Conditional Use Permit Amendment for an accessory building at 9350 County Road (PID # 07- 119 -23 -43 -0004) (City File No. 13 -031) The applicant requested approval of a 5,500 square feet detached, accessory building with 20 -foot sidewalls. The City Council approved this item on January 23rd. The applicant must comply with all conditions of approval (which require landscaping improvements) and then staff will inspect before refunding any remaining escrow. Staff reached out to the applicant in December to try to close out the remaining issues but did not hear back from the landowner. 5. Lake Independence Regional Trailhead at 23475 CR 10 Rezoning, Site Plan and Variance (PID 18- 119 -23 -12 -0002) (City file 14 -010). Three Rivers Park District has submitted a request for a temporary trailhead at this location. The City Council approved the request on July 24th. Three Rivers has indicated that they did not receive any bids this summer and will rebid the project the spring for 2015 construction. 6. Fox Ridge 2nd Addition Final Plat at 9495 Trail Haven Road (PID 09- 119 -23 -41 -0011) (City File 14- 006). This final plat application for a final plat of Outlot A, Baumeister 3rd Addition was approved by the City Council on May 22nd. The applicant will prepare mylar for signature and filing. After the documents are filed, the remaining escrow can be released. 7. Hentges Lawn Land Snow Special Home Occupation at 21310 Meadow Lane (City file 14 -012). The application was approved by the City Council on August 28tH. Staff will be working to close out the file. 8. Patnode Farms Preliminary Plat and Final Plat at 22610 County Road 50 (PID 20- 119- 23 -43- 0003) (City file 14 -021). Mike Patnode has submitted a request for plat approval to create one lot for the existing home and one outlot to be sold. The Planning Commission held a public hearing on September 4, 2014 and the City Council approved it at the September 25th meeting. The mylar has been released for filing at the County. Upon installation of all required wetland and corner monuments, the City will inspect and release any remaining escrow. 9. Sawgrass Preliminary Plat, Preliminary PUD Development Plan and Rezoning for Peachtree Partners LLC on Schendel property at 20400 County Road 10 (City file 14 -027). The City received the application materials and is currently reviewing for completeness. The Parks and Trails Commission reviewed this request on November 18th and recommended acceptance of a combination of land and cash. The Planning Commission held a Public Hearing on December 4th and the City Council approved the request on December 11tH 10. Proehl Preliminary Plat, Final Plat and Variance at 20630 Larkin Road (City file 14 -028). The applicant has requested approval of a variance from the minimum lot size in the UR zoning district to subdivide the existing property to create one lot for the original farmstead and a second lot for the second home on the site. The Planning Commission held a Public Hearing on December 4th and the City Council approved the request on December 11tH 11. Corcoran Pet Care Center Sign Plan at 7559 CR 116 (26- 119 -23 -11 -0016) (City file 14 -031) - The applicant has requested approval of a master sign plan as required by the sign ordinance and a variance from the sign standards for new signage on the shopping center. The signage would be MEMORANDUM 2 updated as part of other exterior building improvements. This item was reviewed by the Planning Commission on February 51h and approved by the City Council on February 12tH 12. Vollrath Agricultural Preserve Initiation and Expiration at 22903 Strehler Road (PID 20- 119 -23- 22 -0003) (city file 14 -035). The property is already enrolled in Ag Preserve and the status expires this year. The applicant is requesting approve to reenroll and initiation expiration, which would be 8 years from the approval date. This item was approved by the City Council at the January 22nd Council meeting. 13. Vollrath Agricultural Preserve Initiation and Expiration at 8690 Bechtold Road (PID 16- 119 -23- 33 -0003 and 21- 119 -23 -22 -0001) (city file 14 -036). The property is already enrolled in Ag Preserve and the status expires this year. The applicant is requesting approve to reenroll and initiation expiration, which would be 8 years from the approval date. This item was approved by the City Council at the January 22nd Council meeting. Finally, there are a few projects that have not yet been started but have been identified as action items or future projects. The City Administrator will be working with the City Council to prioritize 2015 projects: Sign Ordinance Update. At the April 25th Council meeting, the City reviewed a request for the City to initiate a sign ordinance update. Specifically, they requested that the City review the ordinance standards relating to sign area, sign height and internal illumination and, because this is a City -wide issue, that the ordinance update be completed by the City out of the City funds. The Council discussed the issue and directed staff to bring a proposal back at a later date because the Council felt that this was a significant undertaking that would involve much more than this one issue. We will work with the City Administrator to determine the appropriate meeting to have this considered. We have been approached recently by several businesses that like to upgrade their signs but are limited by the sign ordinance. 2. Design Guideline Update for Southeast District /Downtown. The Council approved a Landform proposal to update the existing design guidelines for this area. The design guidelines are adopted as part of the Zoning Ordinance and will be enforced as new development is proposed, consequently, the City Council wishes to revisit that planning effort to ensure it is still consistent with the City's goals. The City Council appointed a subcommittee, but the City Council has decided to delay kickoff as we work through some associated issues as part of some new development plans. The subcommittee has been disbanded and the Council will reconsider this project in 2015. 3. City- Initiated Park Dedication Ordinance Update (City File 14 -007). Staff was directed to bring back other potential amendments for consideration in 2015, including revisions to clarify whether or not existing homes are subject to park dedication when part of a plat, how to ensure that land dedication in the rural areas is fairly required and a review of our park dedication requirements. MEMORANDUM STAFF REPORT Agenda Item 8b. Council Meeting: Prepared By: February 26, 2015 Brad Martens Topic: Action Required: 2015 Open Book Meeting — Local Board of None - Informational Appeal and Equalization Summary: Annually the City Council acts as the Local Board of Appeal which meets typically in April to address questions related to estimated market value and property classification. In order to act as the Local Board of Appeal, at minimum one member of the City Council must take a specific training. Former Councilmember Diane Lynch was trained in 2014; due to the resignation Councilmember Lynchthe City no longer has a trained member. As the City no longer has a trained member and no trainings exist in time for the hearing, Corcoran is required to opt for an Open Book meeting. An Open Book meeting will function very similarly to a Local Board of Appeal and Equalization meeting in that a date is set for the meeting to take place and property owners will meet with assessor staff one on one to discuss questions. The date for 2015 has been set for Thursday, April 9th from 5:30 pm — 7:00 pm at Corcoran City Hall. It should be noted that appointments may be set up directly with the City Assessor for times outside of the formal meeting. After reviewing the differences between the Local Board of Appeal meeting and the Open Book meeting, staff actually prefers the Open Book meeting. In years past the City Council would begin the meeting to hear individuals then recess for an opportunity for the assessor to meet one on one with the property owners. The Open Book meeting skips that step and allows for that one on one discussion without the City Council holding the hearing. The assessor then makes recommendations and sends them on to Hennepin County the same way the City Council would. A document attached to this report outlines the process. Essentially the process works the same but the City Council is no longer involved. Financial /Budget: The assessor costs associated with an Open Book meeting are the same as a Local Board of Appeal meeting. No amendments are needed to the budget. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost - effective, and friendly manner. Page 2 TREATING THE CITIZEN AS OUR CUSTOMER We believe that citizens are our customers and should be treated with courtesy, respect, and deserve the best services we can provide. Recommendation: N/A Council Action: N/A Attachments: 1. Explanations of alternative methods to appeal If a county or special board of appeal and equalization fails to satisfy quorum or training requirements, owners and taxpayers who would have appealed to the board can appeal to the Commissioner of Revenue before August 1. A fee of $500 per tax parcel that is appealed will be assessed to the county. Open Book Meetin Role of the board in the assessment process Traditionally, open book meetings have been scheduled for jurisdictions in which the Local Board of Appeal and Equalization duties have been transferred to the county. An open book meeting is a meeting held by the county assessor's office to discuss property owners' questions regarding their assessments. The one -on- one meeting usually is held as an alternative to the Local Board of Appeal and Equalization. During "open book" meetings, the valuation and classification issues are handled by the assessor's staff on a one- on-one basis with the property owner. Typically, open book meetings are held by the county assessor's staff. However, larger cities with an appointed city assessor may hold their own open book meetings. The open book meetings are held in locations that are convenient for property owners. Often open book meetings are held over several days during both day and evening hours. This allows property owners to appeal when it best suits their schedules instead of having to rearrange their schedules to attend a meeting held at one place and time. The open book meetings provide a forum for property owners to meet with assessment staff on an informal basis to review information about their property and to ask questions about the assessment. This setting allows the assessor's office to resolve questions and reduce the Arrive on time for the meeting It is also very important that the board members and all required attendees (county assessor, local assessor, clerk, auditor, etc.) arrive at the meeting on time and that the meeting begins at the scheduled time. This shows respect for the people who are appealing to the board, and also shows that their time is valued. Tplmff number of appeals to the County Board of Appeal and Equalization (or the Special Board of Equalization). Property owners do not need to make an appointment to meet with the assessment staff. They can simply show up at the dates and times stated on the Notice of Valuation and Classification to discuss their assessment. Depending on the jurisdiction, the appraisers may have laptop computers to access information about the taxpayer's property. Some counties may be able to link directly to their computer - assisted mass appraisal (CAMA) system which allows the appraiser to obtain data on sales of comparable properties. When reviewing the details of the property with the owner, the appraiser can verify the accuracy of the county's data and correct any errors. The property owner can also schedule an appointment for the appraiser to view the property if needed. Benefits for the property owner Property owners often find that the open book meeting is less intimidating than presenting their appeal to the board of appeal and equalization. They often appreciate the fact that they can have their questions answered in a more private setting, and not have to be apprehensive about making a presentation in front of their friends and neighbors. hi this one -on -one setting, property owners may spend as much time with the appraiser as they need. They can compare the value of their home with the values of similar homes owned by their neighbors. Explanations of alternate methods of appeal LW The process is very efficient because concerns and questions are often resolved immediately. Property owners can see that the appraiser collects the same information on all properties, reassuring them that the process is the same for everyone, and they have not been singled out for a value increase. Property owners who are not satisfied with the "open book" approach may appeal to the County Board of Appeal and Equalization (or Special Board of Equalization) and/or appeal to Tax Court. It is only a recommendation that the property owner attend the open book meeting to discuss concerns prior to the county or special board. If a jurisdiction does not have a Local Board of Appeal and Equalization, the properly owner is not required to attend an open book meeting in order to appeal to the County Board of Appeal and Equalization (or Special Board of Equalization). "Open book" meetings provide many benefits: • No appointment needed. • Property owners can verify or correct information about their property. • Property owners can schedule a time for the assessor to view their property. • The setting is less intimidating than a board meeting. • The property owner does not need to "present" their appeal in front of friends and neighbors. • Property owners can compare their values to the values of other similar homes. • Questions and concerns are often resolved immediately. • The process is very efficient. • Property owners may appeal to the County Board of Appeal and Equalization (or the Special Board of Equalization) and/or to Tax Court if not satisfied with the outcome. Benefits for the local board The benefit for the local board is that an open book meeting saves time for board members. It eliminates the need for the board to become familiar with and educated on the local real estate market. Board members will be able to spend this time concentrating on their other duties as town board or city council members. In addition, board members can avoid confrontational situations with constituents and will no longer be put into difficult situations by having to make decisions about the property values or classifications of property owned by friends and neighbors. However, one possible disadvantage is that the assessor who made the original assessment may also be reviewing the property for the open book appeal. Objectivity (or the appearance of objectivity) may be lost. Benefits for the county While the number of appeals made at the open book meeting may not be less than the number of appeals to the local board, the benefit for the county is that the open book process allows for immediate consideration of issues, and in many cases, appeals are resolved before the County Board of Appeal and Equalization. The process is efficient for the county because it can often consolidate several jurisdictions into one meeting (or a series of meetings) instead of holding at least one meeting in each jurisdiction. Option 1: Transferring assessment and local board duties to the county The town board or city council may transfer the powers and duties of the Local Board of Appeal and Equalization to the county board (under Minnesota Statutes, Section 274.0 1, subdivision 3) and no longer perform the function of a Local Board of Appeal and Equalization. However, in order to exercise this option, the local jurisdiction also must have its assessment done by the county. This means that the local jurisdiction must give up its local assessor. Some jurisdictions do not see this as an option, because they have no intention of relinquishing this power to the county. For other town boards or city councils, this may be a good option. Before transferring the powers and duties to the county board, the town board or city council must give public notice of the meeting at which the proposal for transfer FM Explanations of alternate methods of appeal is to be considered (the public notice needs to follow the procedure contained in Minnesota Statutes, Section 13D.04, subdivision 2). A town board or city council that wishes to transfer the assessment and local board duties to the county board must communicate this intent in writing to the county assessor before December 1 of any year to be effective for the following year's assessment. This transfer of duties may either be permanent or for a specified number of years. However, the duties must be transferred to the county board for a minimum of three years, and the length of the transfer must be stated in writing. A town or city may renew its option to transfer its duties to the county board. Property owners in jurisdictions that have chosen this option would be provided with an open book meeting in place of the Local Board of Appeal and Equalization. Property owners who are not satisfied with the outcome of the open book meeting may appeal to the County Board of Appeal and Equalization and/or to Tax Court. Option 2: Transferring local board duties to the county Previously, the only option for transferring the local board duties to the county board meant that the local jurisdiction had to give up its local assessor as well. Some jurisdictions saw this option as a loss of control, and therefore, it was not considered to be an option for the city or town. The quorum and training requirements for local boards were implemented to improve the local board process so that the boards fimcfron fairly and objectively. The intent of the legislation was not to force or require a city or town to give up its local assessor. However, a jurisdiction that fails to meet these requirements must transfer the duties of the Local Board of Appeal and Equalization to the County Board of Appeal and Equalization. In this situation, the jurisdiction would lose the right to hold its local board, but it would be able to retain its local assessor. Explanations of alternate methods of appeal It seems unfair that a jurisdiction which voluntarily transfers its Local Board of Appeal and Equalization duties to the County Board of Appeal and Equalization must give up its local assessor, while a local board that must transfer its duties to the county board for failing to meet the training or quorum requirements may retain its local assessor. It seems appropriate that the local jurisdiction be given the opportunity to decide to forego its right to act as a Local Board of Appeal and Equalization and still maintain its local assessor. If the town board or city council deems that property owners would be best served with an open book meeting, which also would relieve the board from having to make difficult value and classification decisions, the board or council should contact the county assessor and inform him/her of the jurisdiction's intent to be treated as though it did not meet the quorum or training requirements. It should clarify that the city or town is transferring its duties to the county board, but will retain its local assessor. The town board or city council must notify the county assessor of this decision in writing by December 1 to be effective for the following assessment year. Property owners in a jurisdiction that has chosen to transfer its Local Board of Appeal and Equalization duties to the County Board of Appeal and Equalization would be provided with an open book meeting in place of the local board. Property owners who are not satisfied with the outcome of the open book meeting may appeal to the County Board of Appeal and Equalization and/or to Tax Court. The local board can be reinstated by resolution of the governing body of the city or town and upon proof of compliance with the training requirements. The resolution and proof of compliance must be provided to the county assessor by December 1 to be effective for the following assessment year. • • Agenda Item L A N D F 0 R M From Site to Finish 105 South Fifth Avenue Suite 513 Minneapolis, MN 55401 TO: City Council FROM: Mary Matze through Kendra Lindahl, Landform DATE: February 18, 2015 for the February 26, 2015 City Council Meeting • • Tel: 612 - 252 -9070 Fax: 612 - 252 -9077 www.landform.net RE: Preliminary Plat and Final Plat approval for " Tombers Acres" on property at 9120 Trail Haven Road (PID # 15- 119 -23 -21 -0001) (city file no. 14 -032) 120- DAY REVIEW DEADLINE: April 14, 2015 Application Request Donald Tombers is requesting approval of a preliminary plat and final plat to create a 5.67 -acre lot for the existing farmstead and a 71.75 -acre outlot which will continue to be used for agricultural purposes. There is an existing house on the proposed 5.67 -acre lot. 2. Planning Commission Meeting The Planning Commission held a public hearing at their February 5, 2015 meeting and voted unanimously to recommend approval of the request. No one other than the applicant attended the public hearing. 3. Context Background On November 24, 2014, the City approved a topography and wetland delineation for the entire site. The Council noted that wetland delineation will be required when Outlot A is platted. Zoning and Land Use The subject property is guided Rural / Ag Residential in the 2030 Future Land Use Plan and zoned Rural Residential. The surrounding properties are all zoned Rural Residential and guided Rural / Ag Residential, except the property at 21420 931 Avenue North (St. Thomas cemetery), which is located north of the property, across the street from the subject property. The property at 21420 93rd Avenue North is zoned Rural Residential and guided Public / Institutional in the 2030 Future Land Use Plan. Landform ®, SensiblyGreeO and Site to Finish" are registered service marks of Landform Professional Services, LLC. i Natural Characteristics of the Site The 2030 Comprehensive Plan and the National Wetlands Survey do not show any wetlands on the proposed lot and outlot, however, the Hennepin County Natural Resources Map indicates that there are potential wetlands on proposed Outlot A. Parks and Trails The Parks and Trails Map from the 2030 Comprehensive Plan does not show any planned parks or trails on the subject property. Access No new driveways are proposed. Proposed Lot 1, Block 1 will be accessed by an existing drive. Proposed Outlot A will continue to be used as farmland, and will be accessed by the applicant from his property. 3. Analysis Staff has reviewed the application for consistency with the Comprehensive Plan, Zoning Ordinance, Subdivision Ordinance, and City Code requirements, as well as City policies. A. Level of City Discretion in Decision - Making The City's discretion in approving a preliminary and final plat is limited to whether or not the proposed plat meets the standards outlined in the City's subdivision ordinance and zoning ordinance. If it meets these standards, the City must approve the preliminary and final plat. B. Consistency with Ordinance Standards Lot Size The plat would create one 5.67 -acre lot for the existing home and associated accessory buildings and one 71.75 -acre outlot for the existing farmland. The lot sizes meet the 2 -acre minimum lot size and the 50 -foot principal structure setbacks for the Rural Residential district. The November 24, 2014 staff report for the request for topographic and wetland waiver (city file 14- 029) noted that if the applicant created a parcel less than 10 acres in size, then the accessory buildings would become nonconforming because they do not meet the standards for maximum total accessory building area. Proposed Lot 1, Block 1 has 9 accessory structures that have a total building footprint of 10,238 square feet. A 5.67 acre lot is permitted a total of 2,625 square feet of accessory building area. The excess building footprints will become non - conforming structures and future redevelopment of these structures will be required to comply with the current City Ordinance regarding non - conformities. There are 3 development rights remaining on the parcel. All 3 development rights will be applied to proposed Outlot A. There are no development rights remaining on Lot 1. Tombers Acres Preliminary Plat and Final Plat (city file 14 -032) February 26, 2015 • Streets • • • No new streets are proposed. The preliminary plat submitted by the applicant shows a 33 -foot half right -of -way for Trail Haven Road. The City Engineer noted that the City's engineering standards require a 40 -foot half right -of -way from the centerline for minor collector streets. A 40 foot right -of- way from the centerline will be required as a condition of approval. This adjustment will slightly change the lot size, but the principal building will remain compliant with setback requirements. This adjustment will increase the encroachment of the utility easement on the septic. Well and Septic The existing farmstead's well and septic on proposed Lot 1, Block 1 will remain. No well and septic will be required for proposed Outlot A. Plans show that that the drainage and utility easement encroaches on the northwest corner of the septic mound, but this should not impact its function. No changes to the plan are needed. Drainage and Utility Easements Section 945.060, Subd. 2 of the Subdivision Ordinance requires 10 -foot drainage and utility easements around the perimeter of the lot. The plans comply with these requirements; however, the requirements for a 40 foot half right -of -way will increase the encroachment of the easement on the septic mound. Public Safety Review Plans were sent to the fire department on January 7, 2015. There were no comments from the Fire Chief and Fire Marshal regarding public safety as of the date of this report. Natural Characteristics of the Site The subject property is entirely used as agricultural land. The 2030 Comprehensive Plan and the Hennepin County Natural Resources Map indicate that there are no ecologically significant areas on site. Wetlands The Corcoran Natural Resources Inventory Areas Map from the 2030 Comprehensive Plan does not show any wetlands on the proposed lot or outlot. The Hennepin County Natural Resources Map indicates that there may be wetlands on proposed Outlot A. A wetland delineation will be required when Outlot A is platted. Parks and Trails Staff notes that Section 955.020 of the Subdivision Ordinance states "Park Dedication is only due in cases where additional new parcels are created." The subdivision will create one new lot for the Tombers Acres Preliminary Plat and Final Plat (city file 14 -032) February 26, 2015 0 i • • existing home and one vacant outlot. At this time, it is City policy not to require park dedication for the lot with the existing home. Park dedication will be required upon future subdivision of Outlot A. The Parks and Trails Map from the 2030 Comprehensive Plan does not show any proposed parks or trails along the subject property. The Council should be aware that the 2002 Comprehensive Plan designated a trail along Trail Haven Road. Staff is not familiar with the 2030 Comprehensive Plan discussion that led to removal of this planned trail, but the planned 40 -foot right -of -way would be adequate to allow an on road trail should the City choose to add the planned trail to 2040 Comprehensive Plan. C. Final Plat The applicant has also requested approval of a final plat. The final plat is consistent with preliminary plat. 4. Conclusions Staff has reviewed the preliminary plat and final plat for consistency with the applicable standards outlined in the Comprehensive Plan, Zoning Ordinance and Subdivision Ordinance. Staff noted in the staff report the outstanding issues that must be addressed and have included conditions in the attached draft resolutions to address these issues. 5. Action Adopt the following resolutions: 1. Resolution 2015 -07 approving preliminary plat, as recommended by the Planning Commission. 2. Resolution 2015 -08 approving the final plat. Attachments 1. Resolution 2015 -07 approving the Preliminary Plat 2. Resolution 2015 -08 approving the Final Plat 3. Aerial Location Map 4. Letter from the City Engineer 5. Drain Tile Exhibit 6. Preliminary Plat 7. Final Plat Tombers Acres Preliminary Plat and Final Plat (city file 14 -032) February 26, 2015 City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2015 -07 Motion By: Seconded By: February 26, 2015 A RESOLUTION TO APPROVE A PRELIMINARY PLAT FOR PROPERTY LOCATED AT 9120 TRAIL HAVEN ROAD (PID 15- 19 -23 -21 -0001) (CITY FILE NO. 14 -032) WHEREAS, Don and Marlene Tombers have requested approval of a preliminary plat to allow for the subdivision of the 80.42 acre property legally described as: The North Half of the Northwest Quarter of Section 14, Township 119, Range 23, Hennepin County, Minnesota. WHEREAS, the Planning Commission reviewed the submitted preliminary plat at a duly called Public Hearing and recommends approval, and; NOW THEREFORE BE IT RESOLVED that the Corcoran City Council approves the request for a preliminary plat subject to the following findings and conditions: 1. A preliminary plat is approved to create 1 lot and 1 outlot, in accordance with the plans received by the City on December 15, 2014, except as amended by this resolution. 2. There are 3 development rights remaining on Outlot A and zero building rights remaining on Lot 1, Block 1. 3. The amount of existing accessory building area exceeds the amount allowed on Lot 1, Block 1. These existing buildings will become legal, non - conforming structures and will be subject to the legal, non - conforming restrictions in the Zoning Ordinance. 4. Prior to the release of the plat for filing, the applicant must: a. Revise the plans to provide the required 40 foot half right -of -way along Trail Haven Road. 5. Prior to release of escrow: a. Record the approving resolutions, mylar and all related documents at Hennepin County and provide proof of recording to the City. b. The applicant shall provide the approved preliminary and final plat drawings to the City in an electronic (AutoCAD) format. 6. Approval of the preliminary plat shall expire within one year of the date of approval unless the applicant has filed a complete application for approval of a final plat. Page 1 of 2 City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2015 -07 VOTING AYE VOTING NAY ❑ Guenthner, Ken ❑ Guenthner, Ken ❑ Hank, Pat ❑ Hank, Pat ❑ Keefe, Mike ❑ Keefe, Mike ❑ LaFave,Tonya ❑ LaFave,Tonya ❑ Thomas, Ron ❑ Thomas, Ron February 26, 2015 Whereupon, said Resolution is hereby declared adopted on this 26th day of February 2015. ATTEST: Jeanie Heinecke — City Clerk Ken Guenthner - Mayor Page 2 of 2 City Seal City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2015 -08 Motion By: Seconded By: February 26, 2015 A RESOLUTION TO APPROVE A FINAL PLAT FOR PROPERTY LOCATED AT 9120 TRAIL HAVEN ROAD (PID 15- 19 -23 -21 -0001) (CITY FILE NO. 14 -032) WHEREAS, Don and Marlene Tombers have requested approval of a final plat to allow for the subdivision of the 80.42 acre property legally described as: The North Half of the Northwest Quarter of Section 14, Township 119, Range 23, Hennepin County, Minnesota. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA, that is should and hereby does approve the request for a final plat, subject to the following findings and conditions: 1. A final plat is approved to create 1 lot and 1 outlot, in accordance with the plans received by the City on December 15, 2014, except as amended by this resolution. 2. The applicant shall comply with all conditions of the preliminary plat for Tombers Acres (Resolution No. 2015 -007). 3. There are 3 development rights remaining on Outlot A and zero building rights remaining on Lot 1, Block 1. 4. The amount of existing accessory building area exceeds the amount allowed on Lot 1, Block 1. These existing buildings will become legal, non - conforming structures and will be subject to the legal, non - conforming restrictions in the Zoning Ordinance. 5. Prior to issuance of a building permit: a. The applicant shall record the approving resolutions and associated documents at Hennepin County and provide proof of recording to the City. b. The applicant shall provide the approved preliminary and final plat drawings to the City in an electronic (AutoCAD) format. 6. Prior to release of the remaining escrow: a. Lot monuments shall be installed as required by the Subdivision Ordinance. 7. The applicant must file the final plat at Hennepin County within 2 years of the date of approval or the approval shall expire. Page 1 of 2 City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2015 -08 VOTING AYE VOTING NAY ❑ Guenthner, Ken ❑ Guenthner, Ken ❑ Hank, Pat ❑ Hank, Pat ❑ Keefe, Mike ❑ Keefe, Mike ❑ LaFave,Tonya ❑ LaFave,Tonya ❑ Thomas, Ron ❑ Thomas, Ron February 26, 2015 Whereupon, said Resolution is hereby declared adopted on this 26th day of February 2015. ATTEST: Jeanie Heinecke — City Clerk Ken Guenthner - Mayor Page 2 of 2 City Seal 1/28/2015 Hennepin County GIS - Printable Map Hennepin L0 WK. _ -==k Parcel 15- 119 -23 -21 -0001 A -T -B: Abstract ID: Owner D & M Tombers Market $675,700 Name: Total: Parcel 9120 Trail Haven Rd Tax $5,781.82 Address: Corcoran, MN 55340 Total: (Payable: 2014) Map Scale: 1 "= 800 ft. Print Date: 1/28/2015 IN Property Sale Farm Type: Price: This map is a compilation of data from various sources and is furnished "AS IS" with no Home- Homestead Sale representation or warranty expressed or stead: Date: implied, including fitness of any particular purpose, merchantability, or the accuracy and completeness of the information shown. Parcel 77.42 acres Sale Area: 3,372,502 sq ft Code: COPYRIGHT © HENNEPIN COUNTY 2015 AL -n,;. 6 f_ - --I http: / /gis.hennepi n.us /Property /pri nt/default.aspx ?C= 454516 .75061336084,4996387.495488191 &L =5&T= hybri d &D= true &LID =O &F I D= 1511923210001 &VIS= 0,0,... 1/2 Technical Memo MEMORANDUM TO: Kendra Lindahl, City Planner FROM: Kent Torve, Wenck Associates, Inc. DATE: January 1411, 2015 SUBJECT: Tombers Acres Plat V ^AV WENCK Responsive partner. Exceptional outcomes. ROW The Corcoran Standard Plate shows that for a Rural Collector the ROW is 80 feet total, typically 40 feet from centerline. Recommendation Modify the plat to show 40 feet of ROW (rather than the 33 feet shown). Wenck Associates, Inc. 1 1800 Pioneer Creek Center I P.O. Box 249 1 Maple Plain, MN 55359 -0249 Toll Free 800 - 472 -2232 Main 763 - 479 -4200 Email wenckmp @wenck.com Web wenck.com NOTE: R/W 40' 4' AO' CLASS 2 AGGREGATE SHOULDERING TYPICAL SECTION A/W 40' EXISING GROUND L4' FERFORA7ED DRAM RLE (M) ME MVVE450M WEARING COURSE TYPE YVNW350= NON- WEARING COURSE CLASS 5 ACGREGAIE BASE ExnLE FABRIC (WOVEN) 1. The City reserves the right to increase the street section based on soil conditions. 2. Saw & Seal according to MNDOT technical memorandum 98- 06— MRR -03 and MNDOT Spec. 3725, as directed by the City Engineer. 3. Refer to the Hennepin County Bicycle Transportation Plan for Trail Details Bonestroo STANDARD DETAILS JAN. 2006 Rosene RURAL COLLECTOR Anderlik& W/ AGGREGATE SHOULDER Associates City Plate No. Engineers & Architects FCORCOr) R AN, MINNESOTA sTR —o6a J:\BroCAD\PLATES\504\CAD\dwg\504STR-06A.dwg 2/17/2006 Site Sketch Prepared for: Don Tombers I swomm L r-o, L va-m—woomftm, MOM 8997 Co. Rd, 13 SE 1 inch = 200 feet 763 - 972 -3221 Delono, MN 55328 FILL UUFY TOMBERS A CRES Preliminary Plat I I I I -- NW corner of the NW Y4 Sec. 15- 119 -23 f� NE comer of the NW Y, Sec. 15- 119 -23 - -- / S 89'5557' E 267.156 � 9 3 r d 5895557'E 2640.38 A v e n u e N o r t h 33DD 33 1 - - -, North line of the N Y2 of the NW Y4 Sec. 15- 119 -23 l N a sc we u7' FEET i 100 0 50 100 200 h 2 a� Z Leamd We/i Vent Pipe ca Power Pate 3 Ou tlo t A nI � Proaerty Address 9120 Tr fl H _ 55340 d I`a 71.75 Ac. v� PID N°. 15- 19 -23 -21 -0001 Zoo Rural Residential (RR) n N Total Parcel Area: 3,503087 sq. R. tu (80.42 acres) 0— AREAS Iq I1 / I u N Lot Name Area ( . H.) Aree (scree) Lot 1, 2 1 ` In C Outlot Block I 3125,346 71.75 2 T— - -F a 2 y Right of Way 130,585 300 Primary R side- 9s / 2,673 10 £ Accessory Bulldin 10,238 + I i a \ I S Lot 1, Block 1 3 I w II u, 5.67 Ac. - - - - -- I I I _ Drainage and Utility Easements being 10 feet in width and adpining right of way lines and rear lot lines, and being 5 feet in width and dloo'ng side lot lines, unless otherwise indicated. u I � Inrvl =981.8 ®® I I I 1 n -- -South line of the N Y2 of the NW Ys Sec. 15- 119 -23 II 2209.99 SW corner of the NY2 of NW !14 Sec. 15- 119 -23 N89W'10'E 2666.51 I / 33 - SE corner of the M/2 of NW y Sec. 15- 119 -23-' Basis of bearing statement: fie west line of the N Y2 of the NWYs Sao. 15- 119 -23. is assumed to bear. North 0 degrees 45 m/nutes 45 seconds West. Bearings based on Hennepin County Coordinates. FNumb- 7894 old 6745 SCHOBORG LL 6 -26 -14 L I D SERVICES tambere.d I� I^ t1M1i Me 972-=1 8997 Car Rd. /3 SE eww.5dwbw9taMcan DelmA 18l 55318 1 3.; r, a �I r \T NN LO q- NW comer of the NW %4 Sec. 15- 119 -23 /,J-- rn NE corner of the NW %4 Sec. 15- 119- 23 - - -\ I Sheet 2 of 2 Sheets Ln Ln W Z N Ln N Ln Q11 c c o o � L egen d Ci a� SCALE IN FEET Ci I 100 0 50 100 200 Denotes monument found 112 inch I i iron pipe, unless otherwise shown. o o I / �- - - -ANN- O O Denotes 112 inch by 14 inch iron J I L �- - - -� O SCHOBORG monument set and marked by L.S. _ _ _ _ _ _ _ _ _ _ No. 14700. LAND SERVICES O Hennepin County Cast /ran Monument (found) Drainage and Utility Easements being 10 feet in Basis of bearing statement: The west line of width and adjoining right of way lines, and being 5 the N %Z of the NW Y4 Sec. 15- 119 -23 is INC. feet in width and adjoining side lot lines, unless assumed to bear: otherwise indicated. North 0 degrees 45 minutes 45 seconds West. Sheet 2 of 2 Sheets Agenda Item _ • L A N D F O R M From Site to Finish • • 105 South Fifth Avenue Tel: 612 - 252 -9070 Suite 513 Fax: 612 - 252 -9077 Minneapolis, MN 55401 www.landform.net TO: Corcoran City Council FROM: Mary Matze through Kendra Lindahl, Landform DATE: February 18, 2015 for the February 26, 2015 City Council Meeting RE: Request for Topography Exemption and Wetland Delineation Exemption for James and Linda Comb at 6280 Willow Drive (PID 33- 119 -23 -44 -0004) and 21405 Horseshoe Trail (PID 34- 119 -23 -32 -0002) (city file no. 15 -002) 60 -DAY REVIEW DEADLINE: March 30, 2015 1. Application Request James and Linda Comb are requesting approval of an exemption of two parcels from the following survey requirements: a. topographic survey b. wetland delineation Section 930.020, Subd. 6(B)2 of the City Code allows the City Council to waive the topography requirements for lots greater than 3 acres and the City Council has previously granted exemptions from the wetland delineation requirements. 2. Context The property at Horseshoe Trail is approximately 91.87 acres and is platted as an Outlot. There are 0 building rights remaining on this property. The property on Willow Drive is approximately 31.46 acres, is unplatted and has 1 building right remaining. The applicant is planning to adjust the lot line between the two parcels to reduce the Horseshoe Trail property to 20 acres and increase the property on Willow Drive to 103.3 acres. Zoning and Land Use The properties are zoned Urban Reserve and are guided Low Density Residential. Landform®, SensiblyGreen® and Site to Finish® are registered service marks of Landform Professional Services, LLC. M Surrounding Properties 0 Property to the north of Horseshoe Trail is zoned Rural Residential and guided Rural /Ag Residential Property to the west is zoned Urban Reserve and guided Low Density Residential. There are two properties to the east of the Horseshoe Trail property that are zoned Urban Reserve. One is guided Low Density Residential and the other is guided Existing Residential. The property to the east and west of the Willow Drive parcel is zoned Urban Reserve and guided Low Density Residential. There are two properties to the north of the Willow Drive property that are zoned Urban Reserve. One is guided Low Density Residential and the other is guided Existing Residential. Property to the South of the subject properties is outside of the City boundaries Natural Characteristics of the Site The 2030 Comprehensive Plan Natural Resources Inventory does not identify any wetlands or uplands on the site. However, the National Wetlands Inventory indicates that there are several Freshwater Emergent Wetlands and Freshwater Forested /Shrub Wetlands on site. The Hennepin County Natural Resources Map also shows that there are wetlands on site and that the properties are in a floodplain. FEMA maps also show the subject properties in a floodplain. 3. Analysis of Request It is the applicant's desire to adjust the lot line between the two parcels to reduce the size of the Horseshoe Trail property to 20 acres and increase the size of the property on Willow Drive to 103.3 acres. The development rights map shows 1 development rights remaining on the Willow Drive property, and 0 rights remaining on the Horseshoe Trail property. The property on Willow Drive has an existing single - family home and the property on Horseshoe Trail has an existing farmstead. The Horseshoe Trail property will be deeded to the renter Brad Seymour to fulfill the Will of the late William Cates. No new development is proposed on either property. The National Wetland Inventory and the Hennepin County Natural Resources Map show wetlands on both parcels. Floodplain is shown on the parcels in FEMA maps and on the Hennepin County Natural Resources Map. The only time to obtain easements over wetlands and required wetland buffers is at the time of platting. Therefore, staff recommends that a wetland delineation be completed at this time. • While no new development is proposed for the existing properties, staff recommends that a wetland delineation be completed in order to provide the required wetland buffers and setbacks. Staff recommends approval of the topography waiver for the entire site because no new development is proposed. If the application is approved, the applicant would proceed with an application to plat the property Comb Topographic and Wetland Exemption (15 -002) February 26, 2015 • • • 4. Recommendation • Move to approve Resolution 2015 -09 approving the topographic survey exemption, but not the wetland delineation exemption for the reasons outlined in the staff report. Approval of the exemptions requires a 3/5 vote of the City Council. Attachments a. Resolution Approving the Topographic Exemption b. Site Location Map c. Hennepin County Natural Resources Map d. Applicant's narrative e. Applicant's graphics Comb Topographic and Wetland Exemption (15 -002) February 26, 2015 City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2015 -09 Motion By: Seconded By: February 26, 2015 A RESOLUTION TO APPROVE A TOPOGRAPHY SURVEY EXEMPTION FOR PROPERTIES LOCATED AT 6280 WILLOW DRIVE (PID 33- 119 -23 -44 -0004) AND 21405 HORSESHOE TRAIL (PID 34- 119 -23 -32 -0002) WHEREAS, the applicant has requested an exemption from the topographic survey and wetland delineation requirements for a lot line adjustment as allowed in Section 930.020, Subd. 6 (B) 2 and 3 of the Corcoran Subdivision Ordinance for properties legally described as follows: The Southeast 1/4 of the Southeast 1/4 of Section 33, Township 119 North, Range 23 West of the Fifth Principal Meridian EXCEPT that part of the Southeast 1/4 of the Southeast 1/4 of Section 33, Township 119, Range 23 which lies Northwesterly of the centerline of Hennepin County Road No. 87 as now traveled and used. ALSO EXCEPT that part of the Southeast 1/4 of Section 33, Township 119, Range 23 described as follows: Commencing at the Southeast corner of said Quarter Quarter; thence North along the East line of said Quarter Quarter a distance of 910.0 feet; thence West parallel with the South line of said Quarter Quarter a distance of 1080.0 feet to the actual point of beginning; thence deflecting to the right 117 degrees 30 minutes a distance of 220.0 feet; thence deflecting to the left 117 degrees 30 minutes a distance of 180.0 feet to the centerline of the Town Road; thence Southwesterly along said centerline to its intersection with a line drawn parallel to and distant 910.0 feet North of the South line of said Quarter Quarter; thence East a distance of 185.0 feet to the point of beginning. ALSO EXCEPT that part of the Southeast 1/4 of the Southeast 1/4 of Section 33, Township 119, Range 23 described as follows: Commencing at the Southeast corner of said Quarter Quarter; thence North 00 degrees 59 minutes West along the East line of said Quarter Quarter a distance of 910.0 feet; thence North 89 degrees 59 minutes West parallel with the South line of said Quarter Quarter a distance of 435.0 feet to the actual point of beginning; thence continuing along the last described course a distance of 645.0 feet; thence North 27 degrees 31 minutes East a distance of 220.0 feet; thence South 89 degrees 59 minutes East a distance of 34.3 feet; thence North 35 degrees 45 minutes 07 seconds East a distance of 105.15 feet; thence North 78 degrees 04 minutes 53 seconds West a distance of 190.15 feet to the centerline of the Town Road; thence North 35 degrees 45 minutes 07 seconds East along said centerline a distance of 112.24 feet more or less to its intersection with the North line of said Quarter Quarter; thence East along said North line a distance of 371.2 feet more or less to a point distant 636.0 feet West of the Northeast corner of said Quarter Quarter; thence South 53 degrees 31 minutes 50 seconds East a distance of 202. 7 feet; thence South 08 degrees 49 minutes East a distance of 294.0 to the point of beginning. AND FURTHER EXCEPTING That part of the Southeast 1/4 of the Southeast 1/4 of Section 33, Township 119, Range 23, described as follows: Commencing at the Southeast corner of said Quarter Quarter; thence North 00 degrees 59 minutes Page 1 of 3 City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2015 -09 West along the East line of said Quarter Quarter, distant 910.0 feet; thence North 89 degrees 59 minutes West, parallel with the South line of said Quarter Quarter; distant 1080.0 feet; thence North 27 degrees 31 minutes East distant 220.0 feet to the actual point of beginning; thence South 89 degrees 59 minutes East distant 34.3 feet; thence North 35 degrees 45 minutes 07 seconds East distant 105.15 feet; thence North 78 degrees 04 minutes 53 seconds West distant 190.15 feet to the Centerline of Town Road; thence South 35 degrees 45 minutes 07 seconds West along said Centerline 153.5 feet to its intersection with a line drawn North 89 degrees 59 minutes West from the point of beginning; thence South 89 degrees 59 minutes East distant 180.0 feet to the point of beginning. And Outlot A, WH Cates Longhorn Estates February 26, 2015 WHEREAS, the Corcoran City Council reviewed this item at their meeting on February 26, 2015; and NOW THEREFORE BE IT RESOLVED that the Corcoran City Council approves the topographic survey exemption based on the following findings and conditions: 1. The property at 6280 Willow Drive has 1 development right remaining. The property has one single - family home on the 31.46 -acre property. The property at 21405 Horseshoe Trail has 0 building rights remaining. The property has an existing farmstead. At this time there is no new construction proposed on either parcel. 2. A wetland delineation shall be required with the plat application. If there are wetlands on site, the applicant will need to provide wetland buffers, buffer setbacks and buffer monuments as required by Section 1050.020 of the City Code. 3. The existing use is consistent with the City's Comprehensive Land Use Plan. 4. The use is generally consistent with the Zoning Ordinance and Subdivision Ordinance. 5. No other exemptions or variances are granted. 6. Granting the topography exemption neither grants nor implies approval of any plat. Page 2 of 3 City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2015 -09 VOTING AYE VOTING NAY ❑ Guenthner, Ken ❑ Guenthner, Ken ❑ Hank, Pat ❑ Hank, Pat ❑ Keefe, Mike ❑ Keefe, Mike ❑ LaFave,Tonya ❑ LaFave,Tonya ❑ Thomas, Ron ❑ Thomas, Ron February 26, 2015 Whereupon, said Resolution is hereby declared adopted on this 26th day of February 2015. ATTEST: Jeanie Heinecke — City Clerk Ken Guenthner - Mayor Page 3 of 3 City Seal 2117/2015 Hennepin County GIS - Printable Map Hennepin Parcel 34- 119 -23 -32 -0002 A -T -B: Abstract Map Scale: 1 "= 800 ft. N ID: Print Date: 2/17/2015 Owner Wallace Cates Market $638,600 IV Name: Total: Parcel 21405 Horseshoe Tr Tax $6,481.68 Address: Corcoran, MN 55340 Total: (Payable: 2014) Property Sale Farm Type: Price: This map is a compilation of data from various sources and is furnished "AS IS" with no Home- Homestead Sale representation or warranty expressed or stead: Date: implied, including fitness of any particular purpose, merchantability, or the accuracy and completeness of the information shown. Parcel 91.87 acres Sale Area: 4,002,011 sq ft Code: COPYRIGHT © HENNEPIN COUNTY 2015 AL -n,;. 6 f_ ---I http: / /gis.hennepi n.us /Property /pri nt/default.aspx ?C= 454197. 65181176155 ,4990670.729038382 &L =5&T= hybri d &D= true &LID =O &F I D= 3411923320002 &VIS= 0,0,... 1/2 Hennepin County GIS - Printable Map U C. FiIs1' Parcel ID: 3411923320002 Address: 21405 HORSESHOE TR, CORCORAN, 55340 Owner Name: WALLACE CATES Acres: 91.87 Ecologically Land Cover: Multiple Significant Area No Natural Resource No Corridor Present: Public Waters No Present: Floodplain Present: Yes Present: Map Scale: 1" = 800 ft. Print Date: 1/26/2015 Print Legend Page 1 of 1 e. Soils: Multiple This map is a compilation of data from various sources and is furnished "AS IS" with no Wetland representation or warranty expressed or Present: Yes implied, including fitness of any particular purpose, merchantability, or the accuracy and Watershed: Elm Creek completeness of the information shown. COPYRIGHT © HENNEPIN COUNTY 2015 Eta Think Green! http: / /gis.hennepin.usl naturalresources /printldefault.aspx ?C= 453932.2212809004,4990660... 1/26/2015 Revised 12/19/11 Please attach a brief description of your project /reason for your request. Topographic Survey and Wetland Delineation Wavier Request The Will of Wallace Cates, specifies a bequest to Brad Seymor consisting of 2.5 acres, which currently is part of a 91.87 acre parcel, in Corcoran Township, now held in the estate of Wallace Cate's. As a renter, Brad Seymor has lived on this parcel for the past 25 years, and has been the caretaker of Wally's farm during that time. Current zoning restrictions do not allow a subdivision of this parcel, as it has no remaining develop rights. Linda and Jim Comb own the parcel to the west of this land which shares a common boundary. Linda Comb is the daughter of Wallace Cates and an heir to his estate. It is the intent of Linda and Jim Comb to honor the bequest of Wally Cates, while working within Corcoran's current zoning and land use ordinances. This can be accomplished by re- drawing the boundary between the two existing parcels. 1. The 91.87 parcel is reduced to 20 acres, and then deeded to Brad Seymor. Linda and Jim Comb have agreed to gift an additional 17.5 acres to the 2.5 acre bequest to maintain Corcoran's current 20 acre minimum parcel size. 2. The Comb's current 31.46 acres is increased to 103.33 acres, as part of Linda's inheritance of Wally's estate. there is no construction or excavation associated with this lot line adjustment, the applicant uests waivers for the topology surveys and wetland delineation. The costs of these efforts, would covered at a future date, if and when, any construction or excavation occurs on the parcels. ires 1 -4 illustrate the current and proposed boundaries of the two affected parcels: Boundary sketch of the existing Comb parcel (A). Boundary sketch of the existing Wallace Cates parcel (B). Boundary sketch of the proposed lot line adjustment between parcels A and B. Aerial image showing details of existing buildings on the reduced 20 acre parcel B. The large ter on the southern border would be located approximately 100 ft from the southern East -West idary. The objects in the South West corner of the proposed parcel are junk vehicles and trailers removed from the property. w 0 Qi I .Y Y �aa N 0 P. Y U rp U f' m VEm 0 (O N S / r J) c m 5 0 a a U a AR J rl D O O L O � N C O N 3 .T a z n U U K n O 0 r� I I�W N C N N N O) � J F G r- 0 N C 2 O E Q O a U z 05 4J c m O CL X O�og Q N Q ' C 0 h M ? U m S M O m a Xx a p`Z 30 3 Q F ji Q a L: y v Y O w O T C. i O N N 0 Q C O N J F In Q a (NO U Q H N (n 0 r� I I�W N C N N N O) � J F G r- 0 N w 0 �o a Y 1 U y L7 0 a 0 U x Lo PIS �R:m U a) N S F' L� o N U Q C G r 0 CN fl 0 0 0 L O L LB a z in 6 U x U o Z A w N y Of Co 0 N U w W Z Q G O m U U W v OL N o `m a . - � m y c ,ii Z ; R N o T.- r (D E 0 .. 'p - o M= m o w C O U O O 7 N Y G x N N Z Q O V 0 U 3 a N 0 V d d @ C d O N K J F-- U) Q d N O F- to (n �i N 0 CN o � U .- o y a m � U ) cc � N 1 p v S Ij d h s M S c > � 4� = a o v ° � a i ^1 L d c r a z q U U n 0 � / ll Q o N > y p Q > l° ¢mew o ¢ V m O K U Z Q 2 ate+ M d a Cc w i5 lV ui `w R R a �' C SL o E E r 3 2 O •• D o £ o M O 0 a y E '� C ° m p d t co N co U d+ N ba� y J d O F (h co N N H > (n Q J w 0 O a J N N p. O a O U a M c >I a EO C- CU 2' U f6 N J: i i m C N rn m S U Z o N � O � v W W g O U U W 0 v M C F N > { N ) E 2 C) O a m U) m ~ w O •p C = 2 0 E E in d U� ° O 2 •. d T N CL N rn m S U Z o N � O � v W W g O U U W 0 v M C F N { N ) `y 2 O a t U) m ~ w O •p M = d C, in d U� ° O 2 •. d T N CL O N N d p a N U O F co U) ?i m J � N rn m i • L A N D F 0 R M From Site to Finish e 105 South Fifth Avenue Suite 513 Minneapolis, MN 55401 TO: Corcoran City Council FROM: Kendra Lindahl, Landform DATE: February 17, 2015 for the February 26, 2015 City Council Meeting RE: Medina Comprehensive Plan Amendment 1. Background i i i Tel: 612 - 252 -9070 Fax: 612 - 252 -9077 www.landform.net The City received notice of a proposed comprehensive plan amendment from the City of Medina on January 29, 2015. The City of Corcoran has 60 days to provide comments to the City of Medina. Staff has reviewed the proposed amendments as outlined in the January 29th email from Dusty Finke. The amendments are to Chapters 3 and 5 of their Comprehensive Plan and are intended to address issues related to the Staging and Growth Plan and update the population and employment forecasts to be consistent with the new forecasts from the Metropolitan Council. Specifically, a. The Staging and Growth Plan is proposed to be amended by shifting all property designated for residential and mixed use development to one staging period later. b. The Staging and Growth Plan permits flexibility for a property to develop up to five years prior to the Staging period in which it is designated. The proposed amendment reduces this flexibility to two years for property guided for residential or mixed use development. The changes to the Medina Staging and Growth Plan are primarily in the area adjoining the Corcoran city boundary between Arrowhead and Willow. This area adjoins land that is in Corcoran's last stage of the 2030 Sanitary Sewer Service Staging Plan. We find that the proposed changes have no significant impact on Corcoran's Comprehensive Plan. Please review the attached letter and make any necessary modifications. The Council must authorize staff to send the letter prior to March 30, 2015 when our 60 -day statutory review period ends. 2. Recommendation Move to authorize the Mayor and City Administrator to sign and send the attached letter to the City of Medina. Attachments 1. Draft Letter to Medina 2. Medina Proposed Comprehensive Plan Amendments 3. City of Corcoran Adopted Land Use Map Landfori SensiblyGeen and Site to Finish are registered service marks of Landform Professional Services, LLC. CITY OF CORC®RAN 8200 County Road 116, Corcoran, MN 55340 763.420.2288 — Office 763.420.6056 — Fax E -mail - general(aci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us February 26, 2015 Dusty Finke, AICP City of Medina 2052 County Road 24 Medina, MN 55340 RE: Medina Comprehensive Plan Amendment Mr. Finke, The City of Corcoran has reviewed the City of Medina Comprehensive Plan update, which was received with your letter dated January 29, 2015. The City of Corcoran finds that the proposed Comprehensive Plan amendment to amend Chapters 3 and 5 of the Medina Comprehensive Plan has no impact on the City of Corcoran's adopted 2030 Comprehensive Plan. We have no comments on the proposed amendments. Sincerely, Kenneth Guenthner Mayor Copy: Kendra Lindahl, City Planner City File Brad Martens City Administrator Chapter 3: COMMUNITY BACKGROUND Introduction Medina was a part of the "Big Woods," a vast region of hardwood forest, broken only by lakes, marshes, and streams. Its Dakota people lived on game, fish, berries, wild rice, and maple sugar and traded with other bands in the region. In 1853 the Traverse de Sioux Treaty opened up the region to white settlers, who were attracted by the huge stands of timber and the availability of land for farming. The first settlers arrived in Medina in 1855. On April 10, 1858, County Commissioners gave the City an official designation as "Hamburg Township." Local residents preferred the name, "Medina," after the Arabian holy city that was in the news that year. On May 11, 1858, 37 residents met in the home of Valorius Chilson and voted unanimously to change the name. Medina graduated from township status to become a village in 1955 and was incorporated as a city in 1974. Medina's early European settlers were chiefly German, Irish and French - Canadian and had names still common in Medina such as Scherer and Reiser; Mooney and Crowe; Hamel and Fortin. The first generations tended to group according to their language ties and to help each other through the long hard winters. Townships were always divided into 36 sections, each consisting of a square mile. This meant that the City of Excelsior extended beyond the north shore of Lake Minnetonka to Medina's southern border. Excelsior's northern residents tolerated this inconvenience until 1868, when Excelsior's north shore residents voted to become a part of Medina. This expanded Medina to over 50 square miles. In 1889, George A. Brackett led a successful drive to carve the City of Orono out of the southern 11 sections of Medina. Later, the City also ceded away land to Loretto, when it incorporated in 1940. Loretto had been platted since 1886 at the time the Minneapolis & St. Paul and Sault St. Marie railroad came through. The Hamel area of Medina was platted as a City as early as 1879, but its efforts to incorporate failed, in part, because of the complication of straddling the borders of both Medina and Plymouth. The town might have been called Lenz after Leander Lenzen, who built a mill in Elm Creek and set up a post office in the name of Lenz in 1861. But when the Lange Hamel family gave land to the railroad for the train depot in 1884 they asked that it be called "Hamel," and the name took root. To this day people still refer to this area of the city as Hamel. Built on the road from Minneapolis to Rockford, Hamel was a busy town. At the turn of the 19th century Hamel boasted a school, two hotels, the Church of St. Anne's, a hall for the Ancient Order of United Workman and numerous stores. The town decreased to its present size after TH 55 bypassed it in the 1950's. Chapter 3- Community Background I T Y, Page 3- 1 Adopted November 17, 2009 MEDINA Community Survey In 2006 the City of Medina conducted a community wide citizen and business survey to gauge the interests and desires of the residents and business owners. The survey provided residents and businesses the opportunity to rate the quality of life in the City, delivery of services and their satisfaction with local government. The full report and responses can be found in the official Medina Citizen Survey document prepared by National Research Center in September of 2006 and is available for review at the Medina City Hall. The survey focused on community and rural character and attempted to gain insight on what rural quality included. The following information summarizes the survey: Approximately 80% of resident respondents rate their quality of life as good or excellent. Approximately 75% of resident respondents felt that maintaining the City's rural character is very important or essential. • The major contributors to rural character include: presence of natural features, less noise pollution, low crime rates and open spaces. The majority of resident respondents felt that maintaining these characteristics is essential to maintaining the rural character. • The top three reasons resident respondents chose to live in Medina are the rural character, the location and the quality of life in general. • Approximately 50% of resident respondents rated the natural environment, schools neighborhoods and large lots as critical to their decision to live in Medina. • 38% of resident respondents have lived in the community for less than 5 years, 20% from between five and ten years and 42% for more than ten years. • Resident respondents felt the quality of new residential development was excellent or good. • Some of the lowest rated community characteristics included: lack of sidewalks, inability to travel by bike or walking, and lack of affordable housing options. • Auto travel within the community was also viewed as excellent or good • Resident respondents felt that growth was occurring at about "the right amount" in recent years • Resident respondents were focused on controlled and well - planned development as important to the future of the community. Resident respondents felt that community involvement, quality city government and city services are essential to the success of the community. Population and Household Trends Table 3 -A below shows historical and projected population and household size data for the City of Medina. The 19901- and-2000, and 2010 population and household data is from the U.S. Census. The 2040 population and household projections are from the Metropolitan Council's 2030 Regional Developin ThriveMSP2040 documents. �11-- --p-lation of Medina was estimated by the MetTepolitan Cotmeil to be 4,770 people and 1,616 households in . According to the Metropolitan Council, the average household size is expected to continue to decline regionally over the next 20 years due to an increase in the number of seniors and lifestyle changes. Chapter 3- Community Background I T Y a Page 3- 2 Adopted November 17, 2009 MEDINA TABLE 3 -A Metropolitan Council Forecasts Growth and Forecast Population Households Employment 1990* 3,096 1,007 2,155 2000* 4,005 1,309 2,928 2005** 4474 4616 X948 2010 *� 5-00 4.892 2- 1001.702 5-590 3.254 2$20*"" 9-90 3;240 6,700 2030*** -Q-, Oe 47450 X990 2040 * ** 9.000 3.500 4.580 Source: U.S. Census Bureau, Census 209A* Metropolitan Council Estimates ** ................................ Metropolitan Council Projections*** ............................... The City experienced relatively constant growth up to the 1990s before rapidly increasing in the last 5 to 4015 years. This population trend will continue to increase as areas within the City guided for urban residential densities are developed. The City had a population of 4,892 at the time of the 2010 Census and Tthe Metropolitan Council forecasts a population of 5,800 in 20 n 9,200 in 2020 and , 2 7009 000 in 2030 -2040 which corresponds to a 39-84 percent increase 10 year- per -i . -- development patterns --- _ _ --age's - - - the -.-y may fall _- -- of these Table 3 -13 below was developed based on the Guide Plan and Staging Plan developed as a part of this Plan. This table demonstrates the City's projections for future growth in the community. The City plans to grow and has anticipated a population of approximately 44-,2449,,000 in 203M2040. TABLE 3 -B Medina Population and Households Forecast based on Future Land Use *2000 Sewered and Unsewered numbers are estimates based on US Census Data, exact sewer units is unknown. * *2005 population and households from 2000 US Census, employment from Minnesota Department of Employment and Economic Development (DEED) estimates. Source: 2000 US Census and City of Medina Data collected and processed in 2007. Source: 2000 US Census and City of Medina Data collected and processed in 2007. _..._ .................. ................... ............................... Chapter 3— Community Background , Y Y o Page 3— 3 Adopted November 17, 2009 MEDINA 1990 2000* 2005 ** 2010 2020 2030 2040 Change 20002010- 20302040 Total Population Sewered 3096 2158 2745 3066 2838 69-594922 8993 6801 7006 .147-147% Unsewered 1848 2025 2445 2053 24-46 2024 22481976 1994 20%-3% Total Households Sewered 1007 705 927 450 987 243391856 3W 2547 2725 440176% Unsewered 604 685 715 740 765 775 2 8% *2000 Sewered and Unsewered numbers are estimates based on US Census Data, exact sewer units is unknown. * *2005 population and households from 2000 US Census, employment from Minnesota Department of Employment and Economic Development (DEED) estimates. Source: 2000 US Census and City of Medina Data collected and processed in 2007. Source: 2000 US Census and City of Medina Data collected and processed in 2007. _..._ .................. ................... ............................... Chapter 3— Community Background , Y Y o Page 3— 3 Adopted November 17, 2009 MEDINA Residential Development Activity Table 3 -C below shows the residential development activity in Medina from 2000 to 2006. During this period, the City issued building permits for a total of 293 single family homes and 169 multi - family units. The majority of these single family homes were built in the Foxberry Farms and Wild Meadows developments. The multi - family developments include the 87 -unit Gramercy at Elm Creek Senior Cooperative, Medina Highlands, and the 18 -unit Argent Parc condominium building located in the Uptown Hamel area. TABLE 3 -C Medina Residential Building Permits (2000 -2006) Year New Single - Family Dwelling Units Total Valuation New Multi - Family Dwelling Units Total Value 2000 43 $17,519,000 0 $0 2001 21 $11,843,000 0 $0 2002 38 $30,000,000 22 $7,952,000 2003 43 $36,561,000 113 $23,548,000 2004 53 $33,355,000 16 $6,530,000 2005 50 $41,073,000 18 $3,180,000 2006 45 $34,903,000 0 $0 TOTAL 293 $204,254,000 169 $41,210,000 Source: City of Medina, 2007 .................................. Economic Overview The economic health of a community contributes to a high standard of living and a desirable place to live. Medina has a strong economy that is likely to improve as population increases. The City has experienced considerable growth of its economic base and the addition of diverse employment opportunities since the last planning cycle. Table 3 -D below shows that employment growth in the City of Medina increased 35.9% from 1990 to 2000. The Metropolitan Council's initial projections indicated an increase of 87.8% between 2000 and 2010. However, due to the recent economic downturn, the City readjusted these numbers and percentage increases accordingly. The availability of commercial and general business land along the TH 55 corridor, adequate transportation and utility infrastructure and the proximity of the City to the metropolitan area make Medina attractive to businesses. The City anticipates that most business growth will serve Medina and surrounding areas. TABLE 3 -D City or Medina tmpioymenr Growrn ana rorecasrs Year Number Percent Increase 1990* 2,155 2000* 2.928 35.9 2007 3,940 34.6 2010 ** 5,100 29.4 2020 ** 6,200 21.6 2030 ** 7,200 16.1 Source: U.S. Census Bureau, Census 2000* ............................................................................................................:...:................................................ ............................... Chapter 3- Community Background I T Y a Page 3- 4 Adopted November 17, 2009 MEDINA Employers and Employees The City has approximately 150 employers that provide a range of industry and job choices. The following table represents the number of establishments per industry in Medina as provided in the 2002 Economic Census. Table 3 -E NUMIDer or tsraDiisnmenrs In meaina Dy inausrry Industry Description Number of Establishments Percentage Manufacturing 22 14.6 Wholesale trade 28 18.7 Retail trade 12 8 Information 3 2 Real estate and rental and leasing 6 4 Professional, scientific and technical services 28 18.7 Administrative and support and waste management and remediation services 21 14 Arts, entertainment and recreation 4 2.7 Accommodation and food service 11 7.3 Other services (except public administration) 15 10 Total number of establishments in City 150 100 Source: US Census Bureau, 2002 Economic Census 51.6 percent of the total population over the age of 16 in Medina was employed in 2000. The following table demonstrates the number of employees per industry. The industries that most heavily employ Medina residents include finance, insurance, real estate and rental and leasing (14.2 %); education, health and social services (13.4 %); manufacturing (13.2 %); professional, scientific, management and administrative support services (12.7 %) and retail trade (11.3 %). Chapter 3- Community Background I T v, Page 3- 5 Adopted November 17, 2009 MEDINA Table 3 -F Number of Employees by Industry in Medina Industry Description Number of Employees Percentage Agriculture, forestry, fishing and hunting and mining 9 0.4 Construction 200 9.7 Manufacturing 273 13.2 Wholesale trade 170 8.2 Retail trade 233 11.3 Transportation and warehousing and utilities 70 3.4 Information 63 3 Finance, insurance, real estate and rental and leasing 294 14.2 Professional, scientific, management, administrative, and waste management services 263 12.7 Educational, health and social services 277 13.4 Arts, entertainment, recreation, accommodation and food services 118 5.7 Other services (except public administration) 60 2.8 Public administration 36 1.7 Total employed residents over 16 years old 2066 100% 'Source: US Census Bureau, Census 2000 : . . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. ....................................................................................................... ............................... : Major Employers Most residents travel outside Medina for their jobs; however, employers within the City provide a wide range of potential employment options to residents. The following table identifies the major employers in the City: Table 3 -G LargesT meaina tmpioyers Top Employer's Number of Employees Polaris Industries 300 Loram Maintenance of Way, Inc 230 Hennepin County Public Works 225 Rockler Companies 200 Walter G. Anderson, Inc. 200 Temroc Metals, Inc. 130 Tol -O- Matic, Inc. 125 Intercomp Co. 75 Twinco /Romax Automotive 44 Target Corporation 36 full -time and 65 -90 part time Medina Golf & Country Club 35 full -time and 125 seasonal part time Maxxon Corporation 35 Oil -Air Products 35 Clam Corporation 25 Source: City of Medina, 2006 Chapter 3— Community Background , T Y o Page 3— 6 Adopted November 17, 2009 Background (, The table below shows that since 2000 there has been approximately $23,843,000 of commercial development in the City. This growth occurred from expansion of existing businesses as well as the location of new employers into the City including Target Corporation and Polaris Industries. Table 3 -H Medina Commercial Building Permits (2000 -20061 Year New Commercial Building Permits Total Valuation 2000 0 $0 2001 1 $400,000 2002 3 $1,795,000 2003 2 $1,263,000 2004 9 $4,519,500 2005 5 $9,353,000 2006 8 $6,513,000 Total 28 $23,843,000 Source: City of Medina, 2007 ........................................................................................................................................ ..............................: Economic Development Initiatives The City created a Tax Increment Financing District (TIF District 1 -9) in 2004 to provide public improvement incentives for the redevelopment of properties within and around the Uptown Hamel area. The TIF district consists of more than 60 parcels on both sides of TH 55 near its intersection with Sioux Drive/ CR 101. TIF funds have been used to fund public improvements to entice development north and south of TH 55 in the Uptown Hamel area, including storm water infrastructure in Uptown Hamel. Through 2007, redevelopment in Uptown Hamel has been slow. Investment Framework In order to maintain a reasonable tax base, Medina will be working to off -set the large rural residential areas with commercial and mixed use developments along TH 55. Commercial development is a significant part of Medina's tax base plan. Map 3 -1 Illustrates the amount of taxes paid by residential and commercial properties in the City. Chapter 3- Community Background I T v, Page 3- 7 Adopted November 17, 2009 MEDINA Demographics This demographic data has been extrapolated primarily from the 2000 US Census. If information was collected from alternative sources, those sources are identified. The 2000 census is the most up -to -date demographic information available and much of this information is already out of date. However, the data is still relevant because it suggests trends of development and characteristics of the population. Where more up -to -date information is available, regardless of source, that information is included as a point of reference. Household Income The following table describes the household income levels of current residents in Medina in the year 2000. 19.8% percent of the City population has income of less than $50,000 per year, 36.5% between $50,000 and $100,000 per year and 43.8% over $100,000 per year. Table 3 -1 City of Medina Household Income Income Households Percentage Less than $10,000 14 1.1 $10,000 to $24,999 42 3.3 $25,000 to $49,999 197 15.4 $50,000 to $74,999 255 19.9 $75,000 to $99,999 213 16.6 $100,000 to $149,999 229 17.8 $150,000 to $199,999 74 5.8 $200,000 or more 258 20.1 Total households that earned income in 2000 1,282 100 Source: US Census Bureau, Census 2000 The following table indicates that the average household income in Medina is high relative to the Hennepin County average. The median household income in Medina is $88,847 which is 158.6% of the median County household income. The mean or average household income in Medina is $144,702, which is 188.7% of the mean County household income. The contrast between the mean and the median household income levels in Medina is due to the high numbers of Medina households with incomes that exceed $200,000 per year. Medina and Henn Table 3 -J n County Median and Mean Household Income Income Medina State of MN Percentage of State Median household income (dollars) 88,847 55,996 158.6% Mean household income (dollars) 144,702 59,348 188.7% Source: US Census Bureau, Census 2000 ..................................................................... ............................... Chapter 3- Community Background I T Y a Page 3- 8 Adopted November 17, 2009 MEDINA Level of Educational Attainment The following table shows that Medina residents are well educated. Approximately 96.3% of the adult population graduated from high school or higher and 44% of the population has completed a Bachelors degree or higher. Table 3 -K Medina Adult Resident Level of Educational Attainment Level of Educational Attainment Number of Residents Percentage No high school diploma 91 3.7 High school graduate (includes equivalency) 542 22 Some college, no degree 572 23.2 Associate degree 175 7.1 Bachelor's degree 737 29.9 Graduate or professional degree 346 14 High school graduate or higher 2,372 96.3 Bachelor's degree or higher 1,083 44 Total population 25 years and older 2,463 55 to 64 years Source: US Census Bureau, Census 2000 . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . ................................................................................................... ............................... : Age The table below shows that 34.3% of the population is 19 years old or younger, 31.5% of the population is between 20 and 44 years old, 27.3% of the population is between 45 and 64 years old and 6.9% of the population is 65 years or older. Residents of the City of Medina are almost half male and half female. Table 3 -L Age of Medina Residents Age of Residents Number of Residents Percentage Under 5 years 270 6.7 5 to 9 years 367 9.2 10 to 14 years 434 10.8 15 to 19 years 303 7.6 20 to 24 years 119 3 25 to 34 years 316 7.9 35 to 44 years 827 20.6 45 to 54 years 712 17.8 55 to 64 years 380 9.5 65 years and over 277 6.9 Median age ears 38 Total population 4,005 100 Source: US Census Bureau, Census 2000 ............................................................................................................................................................................................................................................................................. ..............................: When planning future community facilities and housing options in the City, all of these age groups must be considered. For example, as the population continues to age the demand for senior lifestyle housing and activities within the City will continue to increase. Chapter 3 - Community Background , - Y p Page 3 - 9 Adopted November 17, 2009 MEDINA School Enrollment There are 1,286 residents in the City of Medina who are enrolled in school. Of these residents 8.7% are enrolled in preschool or kindergarten, 50.5 percent are enrolled in elementary school, 29.3% are enrolled in high school and 9.6% are enrolled in college or graduate school. Table 3 -M City of Medina School Enrollment School Enrollment Number of Students Percentage Nursery school, preschool 97 7.5 Kindergarten 41 3.2 Elementary school (grades 1 -8) 649 50.5 High school (grades 9 -12) 375 29.2 College or graduate school 124 9.6 Total population 3 years and over enrolled in school 1,286 100 Source: US Census Bureau, Census 2000 ................................................................................................................................................................................................................................................................................. ..............................: Race The table below indicates that 97.3% of the population are white, 0.5% are Black or African American and 1.2 percent are some other race or two or more races. Table 3 -N City of Medina Race Chapter 3- Community Background I T v a Page 3- 10 Adopted November 17, 2009 MEDINA Number of Residents Percentage White 3,946 98.5 Black or African American 19 0.5 American Indian and Alaska Native 9 0.2 Native Hawaiian and Other Pacific Islander 1 0 Some other race 7 0.2 Two or more races 23 0.6 Total Population 4,005 100 Source: US Census Bureau, Census 2000 .................................................................................................................................................................................................................................................................................. ............................... Chapter 3- Community Background I T v a Page 3- 10 Adopted November 17, 2009 MEDINA Household Demographics Approximately 85% of families have children under 18 years of age. Single householders make up the next largest group with 11.2 percent. The average household size is 3.05 and the average family is 3.31 people. Household averages are slightly higher than the Metropolitan Council's, estimates which suggests that average household size will decrease as the population ages. Table 3 -O Household Demographics Type of Households Number of Households Percentage Family households 1,118 85.4 With own children under 18 years 615 47 Married - couple family 1,026 78.4 With own children under 18 years 558 42.6 Female householder, no husband present 56 4.3 With own children under 18 years 37 2.8 Non-family households 191 14.6 Householder living alone 146 11.2 Householder 65 years and over 37 2.8 Households with individuals 65 years and over 188 14.4 Average household size 3.05 Average family size 3.31 Total households 1,309 100 Source: US Census Bureau, Census 2000 ................................................................................................................................................................................................................................................................................. ..............................: Marital Status 69.5% of Medina residents are married; 23.8% are single and 6.7% are married but separated, widowed or divorced. The number of married couples in the City of Medina is relatively high as compared to communities in closer to proximity to either Minneapolis or St. Paul. Table 3 -P Medina Resident Marital Status Marital Status Number of Residents Percentage Never married, single 701 23.8 Now married, except separated 2,047 69.5 Separated 5 0.2 Widowed 48 1.6 Divorced 145 4.9 Total population 15 Years and older 2,946 100 Source: US Census Bureau, Census 2000 Chapter 3 - Community Background I T Y , Page 3- 11 Adopted November 17, 2009 MEDINA Factors Influencing Development Natural features within the City of Medina will substantially influence the feasibility of extending municipal services and where and when development will occur. The City undertook an extensive open space and natural resources initiative as a part of this plan. An Open Space Report was prepared by an Open Space Task Force and is available for review at the City of Medina City Hall. A summary of information in the Open Space Report follows. I. Natural Features: significantly affect current and future development. A. Lakes and Wetlands: Map 3 -2 illustrates the Wetland Locations throughout Medina and is based on Hennepin County wetland data records. Nearly 35 percent of the land in Medina is wet, with many lakes, creeks and wetlands. These natural areas affect where and in what intensity development can occur within the City. Upland areas suitable for development need to be well planned to ensure that lakes, wildlife and wetlands are not adversely impacted. The City completed a Functional Assessment of Wetlands (FAW) in November 2007, which was developed to provide guidelines for regulating and protecting these wetlands, and a comprehensive inventory and assessment of existing wetland functions with the City. An overall wetland classification map was provided as part of the FAW and is referenced at the end of this section as Map 3 -2.A B. Floodplains: Map 3 -3 identifies the FEMA designated floodplains found in Medina. Minnehaha Creek, Elm Creek and Pioneer -Sarah Creek Watersheds have floodplains that will limit development in Medina. Much of the floodplains cover the same area as wetlands. Limited portions of these floodplains may be used for development, if criteria for building elevations, floodproofing and filling can be met as outlined in the City's Floodplain Ordinance. C. Watershed District Boundaries: Map 3 -4 identifies the three Watershed District Organizations and boundaries inside Medina. Although not visible as landscape features, these boundaries are significant because they define the direction of surface water flow. The boundaries are commonly used as major parameters for development of sewer interceptor and trunk lines. Each of the various watershed districts has its own regulations for land development, and some require watershed board approval of all water management plans for development proposals. The City has designated itself as the Local Governmental Unit (LGU) responsible for reviewing development proposals affecting wetlands. D. Woodlands: Preservation of woodlands is important aesthetically, ecologically and functionally. Woodlands provide wildlife habitat, prevent soil erosion, absorb runoff, provide wind breaks, and define the patterns of streets and land use. E. Soils: The United States Department of Agriculture's Soil Survey and Soil Classifications are used to evaluate development proposals in Medina and to determine the capability of on -site septic systems. Rural residential lots are required to have at least 5 -acres of contiguous soils suitable for a standard sewage disposal system as defined by Medina's Sewage Treatment and Disposal System Code. A significant portion of the rural residential area of Medina contains soils that are considered Chapter 3 - Community Background % r v o Page 3 - 12 Adopted November 17, 2009 MEDINA unsuitable for septic site development. The general soil conditions, therefore, establish the intensity of unsewered development. Map 3 -5 generally identifies the areas where suitable soils are present in Medina. F. Topography: Topography and steep slopes in the City will impact future and current developments. Map 3 -5 identifies areas considered as "Steep Slopes' and "Steep Slopes with Grades Greater than 18 percent." Management and maintenance of steep slopes and other topographic challenges will be critical to future development and growth plans. (REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK) Chapter 3 - Community Background I T v , Page 3 - 13 Adopted November 17, 2009 MEDINA (THIS PAGE INTENTIONALLY LEFT BLANK) Chapter 3- Community Background I T v a Page 3- 14 Adopted November 17, 2009 MEDINA Chapter 5: LAND USE & GROWTH Introduction Medina has significant natural resources, high - quality neighborhoods and areas for commercial and retail development. The City's extensive wetlands and limited infrastructure availability together with past community planning have contributed to its rural character. The metropolitan area is a high growth area. Medina's rural charm makes it an attractive alternative to the more intensely populated areas found closer to Minneapolis and St. Paul. This chapter discusses existing and future land use patterns in the City. 2007 Existing Land Uses The types of uses within the existing land use categories are described in Map 5 -1 and Table 5 -A. TABLE 5 -A Existing Land Uses Land Use Designation Area Acres Percent Agricultural 4,490 25.9% Rural Residential 4,701 27.1% Single Family Large Lot 1,191 6.9% Single Family Small Lot 198 1.1% Multi - Family Residential 16 0.1% Commercial 245 1.4% Industrial 472 2.7% Public Semi - Public 260 1.5% Parks and Recreation 2,612 15.1% Open Space 208 1.2% Private Recreation 357 2.1% Undeveloped Land 620 3.6% Right -of -ways 682 3.9% ......... ......... ......... ......... ......... ......... ......... ......... Lakes /Open Water ......... ......... ......... 1,283 ......... .............. 7.4% ......................................................................................... ........................................................................................................................................................... Total City 17,335 ............................... Note: Wetlands are not excluded from each land use. There are approximately 4,871 acres of wetlands in the City. ................................ Agricultural Use includes farms and other parcels greater than five acres in size used primarily for agricultural, pasture and rural purposes. A large percentage of the City is designated as agricultural. Chapter 5 - Land Use & Growth C, % Y r o A, Page 5- 1 Proposed Amended January 2015 MEDINA Residential Use is divided into four designations: Rural Residential consists of large tracts of land and homesteads, including hobby farms and horse stables on parcels greater than five acres in size without City sewer and water service. Single Family Large Lot includes residential properties between 0.5 acres and 5 acres in size. This designation does not differentiate between sewered and unsewered lots but does include larger lot subdivisions. Single Family Small Lot includes single - family residential properties less than 0.5 acres, sewered. Multi - Family includes apartment buildings, fourplexes, duplexes, condominiums and townhouses and attached single - family homes. Industrial Use is primarily in the TH 55 corridor and includes light industrial, office, warehouse and manufacturing facilities. Commercial Use is primarily in the TH 55 corridor. Businesses tend to be clustered in and around the Uptown Hamel area and become more dispersed west of Uptown Hamel along the existing sanitary sewer system. A large commercial/ retail development north of TH 55 and west of CR 101 anchored by a Target retail store opened in 2006. Park and Recreation Use includes parks and public recreational open space. Baker Park Reserve has a significant impact on planning due to its size and regional attraction, its effect on the City's tax base and use. Private Recreation Use includes areas used for recreational purposes held under private ownership, including golf courses and a campground, but could be expanded to include other recreational uses not publicly maintained. Open Space Use identifies areas that are public or privately held including known conservation easements, important preserved natural resources such as Wolsfeld Woods (SNA) and other areas that are protected through active measures. Public and Semi - Public Use includes City, county, or state owned property, churches, cemeteries, and other similar uses. Most of these properties are community oriented and blend into other land uses permitted in the supporting zoning districts. Undeveloped Use identifies areas that are currently described as vacant. There are no known agricultural uses or residential uses on parcels with this designation. This land is considered available for development or is currently on the market. These areas also include unknown land uses, or uses that do not fit into the land use designations identified. Lakes comprise approximately 10.2 percent of the City and are identified in the land use designations because of the obvious impact on surrounding development and land uses. Wetlands are not identified on the existing land use map. However, wetlands and lakes play an important role in the City because together they affect 35.4 percent of the City land and significantly impact the City's ability to develop. Chapter 5 - Land Use & Growth G + T Y o F Page 5- 2 Proposed Amended January 2015 MEDINA Natural Features and Areas The City contains many ecologically significant natural resource areas that provide value to all residents by providing natural beauty and wildlife habitat, improving water quality and adding to land values. These natural areas are described in further detail in the Open Space Report but merit discussion from a land use and development perspective. The City has an extensive network of wetlands and lakes that significantly impact the developable areas in the City. The community has made conscious choices to preserve and protect the natural areas and to improve their quality. For example, the City requires five contiguous acres of suitable soils for development of properties for rural residential uses. These areas outside urban services are guided for an average density of a 1 Unit/ 10 Acres. The larger acreages help preserve open areas as well as prevent the deterioration of wetland complexes and lakes. Because 35.4% of the land area in Medina is comprised of lakes and wetlands and many of these areas are under private ownership, it is critical for the City to educate residents about the importance of maintaining healthy wetlands, rain gardens, woodlands and lakes. These natural features comprise the City's green infrastructure system: the City's natural support system that promotes healthy sustainability of the community. As the City grows, the natural areas will be a critical element of every decision - making process. The City undertook an extensive natural resource and open space planning effort that will be the foundation for land use decisions. The Open Space Report indicates the ecologically significant areas that require protection and the areas that will be maintained as a part of the City's conservation network. Solar Access Protection Medina is committed to encouraging and promoting solar energy as a clean, alternative form of energy production and reducing carbon -based emissions. Protecting solar access means protecting solar collectors (or the location of future collectors) from shading by adjacent structures or vegetation. Existing structures and buildings in the city generally do not present significant shading problems for solar energy systems. Most single family attached and detached homes are one or two stories and most multi- family, commercial, and industrial buildings are three stories or less. Solar energy systems and equipment are a permitted by conditional use in the Agriculture Preservation, Rural Residential and Suburban Residential zoning districts only, whereas the existing commercial and industrial districts are absent of any allowances for solar equipment. The City intends to revise its land use controls by allowing "Solar Equipment" in all districts as a permitted accessory use with specific performance standards. Additionally, the zoning ordinance provides standards for the protection and establishment of these solar energy systems. While these ordinance standards help protect solar access, it is not possible for every part of a building or lot to obtain unobstructed solar access. Mature trees, topography, and the location of structures can limit solar access. However, on most properties the rooftop of the principal building would be free of shading by adjacent structures. Therefore, the majority of property owners in the city could utilize solar energy systems, if they so desired, as a supplement or alternative to conventional fuels. Chapter 5- Land Use & Growth C, I T r a P Page 5- 3 Proposed Amended January 2015 MEDINA Historic Preservation The City of Medina currently does not have any sites or structures listed on the National Register of Historic Places. The City of Medina has a strong interest in preserving representative portions of its history. The City previously worked with the West Hennepin Pioneer's Museum to restore the Wolsfeld Family cabin which was originally built in 1856. It is thought to be one of the original homes in Medina. The city further commits to providing the following general guidelines related to historical preservation: Partner with organizations that want to preserve historically significant areas, landmarks, and buildings in Medina; • Modify zoning regulations as necessary to help preserve areas that may be historically significant; and • Create an inventory of historically significant features, landmarks, and buildings in Medina as they become known or identified. Existing Growth and Neighborhood Patterns Medina is located approximately 20 miles from downtown Minneapolis making it close enough to commute but far enough to maintain its rural character. The City has developed commercial and business parks in proximity to TH 55, Uptown Hamel and Loretto. The urban service area is primarily focused along the TH 55 corridor. Residential uses have typically been developed at rural residential densities with larger acreage lots. Urban service residential developments exist within the community and help to diversify housing stock. Pockets of sewered development in the rural areas of the community exist because their original septic systems failed and were sewered subsequently to protect water and lake quality. The rural area of the community continues to have individual septic systems and rural density development. Residents have enjoyed the rural quality of Medina and have supported larger lot subdivisions in the more suburban residential neighborhoods where sewered subdivisions are developed at or below 2.0 units per acre. The existing suburban neighborhoods are independent of the rural residential areas and typically not connected through traditional grid development but are subdivided with curvilinear streets and cul -de -sacs. Infrastructure and the MUSA line have affected development and will influence the areas guided to develop with increased density. The City has planned for growth and development by guiding increased density near transportation corridors and other available systems. This pattern is demonstrated on the Future Land Use Plan (Map 5 -2). Analysis for water, sewer and transportation planning can be found in the attached plans and appendices. Chapter 5- Land Use & Growth G 1 T Y a F Page 5- 4 Proposed Amended January 2015 MEDINA Future General Land Use Policy Direction The City continues to be primarily a rural community with opportunities for agricultural uses, commercial and residential development and open spaces. These factors will continue to guide development but will also include opportunities for diversification of land uses not presently found in the community. The City has guided future development and increased density along the TH 55 corridor to help encourage sustainable land use patterns. Sustainability principles include proximity to existing transportation systems and available infrastructure without leap - frogging into areas not currently served by urban services. The majority of growth and development will be located in the areas with urban services to maintain the rural character of the community and to use the infrastructure. The Future Land Use Plan is primarily an extension of the 2020 Comprehensive Plan area. The areas guided for future development are within the 2000 service areas but phasing and available land has been adjusted to reflect recent experience, growth and population projections. Although the proposed plan is consistent with the 2000 Comprehensive Plan, changes occur within the specific land use designations. General Land Use Development Policies: 1. The Future Land Use Plan guides future development to strengthen, enhance, and protect the City's rural character and natural environment. 2. Medina recognizes the historical development pattern as a framework for the City's future land use policy. 3. Medina will guide growth in compact efficient locations to preserve open space and the rural heart of the community. 4. The Planning Commission and Council will review each development proposal to ensure consistency with the City's Comprehensive Plan. 5. The staging plan will be referenced for all future development plans in the growth corridor and shall guide future land use decisions to ensure availability and adequacy of services. 6. Medina will encourage commercial and business development to locate along the TH 55 corridor and retail and service opportunities to locate in mixed -use areas. 7. Developments will be required to provide buffers between incompatible land uses and will be required to provide landscaping, berms, or other screening methods to ensure the integrity of neighborhoods. 8. Ecologically significant natural areas will be protected using conservation easements and other open space tools as identified in the Open Space Report. Chapter 5- Land Use & Growth C, I T r a P Page 5- 5 Proposed Amended January 2015 MEDINA Future Land Use Plan Principles The Plan guides the development of Medina through 2030, and will be used to implement the City's goals, strategies and policies. The purpose of the Plan is to create a community with the following characteristics: • A well integrated and preserved natural resources and open space system focused on maintaining the rural heart of the community. • Housing diversity and options within the community including rural, suburban and urban densities with the most compact development guided along the TH 55 transportation corridor. • Opportunities for business and commercial development along major transportation corridors and intersections. • An efficient, safe transportation system. • Support of active living opportunities such as a well planned parks and trails systems that are accessible to all residents. Four physical land use elements affect the overall character of the community: 1. Suburban and rural development patterns and neighborhood form; 2. Major road patterns; 3. Open spaces and natural resources; and 4. Commercial and business development. The relationship of these elements will impact the transportation system and community facilities and may need review as a result of increased development. Development Patterns and Neighborhood Form • Encourage open spaces, parks and trails in all neighborhood development. The survey indicated that a high quality of life is found when residents have visual access to green spaces. • Create neighborhoods with a variety of housing types that are well connected with roads, trails or sidewalks. • Maintain the integrity of rural neighborhoods and promote development patterns consistent with existing rural residential development. • Recognize neighborhood characteristics and promote new development compatible in scale, architectural quality and style with existing neighborhoods. • Guide density to areas with proximity to existing infrastructure and future infrastructure availability. • Concentrate higher density development near service oriented businesses to help promote walkability. Chapter 5- Land Use & Growth G 1 T Y a F Page 5- 6 Proposed Amended January 2015 MEDINA Road Patterns • Encourage development near existing roads and transportation intersections to ensure efficiencies within the system. • Connect existing neighborhoods with infill neighborhoods to ensure safety through increased access. • Establish collector streets with good connections through the community's growth areas. • Promote trails and sidewalk access near roads and thoroughfares to encourage multi - modal transportation choices. Open Spaces and Natural Resources • Preserve natural resources throughout the community and provide educational opportunities to residents to help them understand the value of natural areas. • Preserve open spaces and natural resources. • Support the guidelines identified in the Open Space Report to preserve the City's natural systems. Business Districts and Commercial Areas • Focus service businesses and development near urban residential densities and along the TH 55 corridor and CR 101 and CR 19. • Guide commercial development to areas along key transportation corridors, primarily TH 55. • Promote businesses within mixed -use areas. • Work to create job opportunities in the community for Medina residents to reduce traffic and commuting demands. Chapter 5- Land Use & Growth c I T r a P Page 5- 7 Proposed Amended January 2015 " EDINA The Guide Plan Medina's Future Land Use Plan, Map 5 -2, is shaped by the City's General Land Use Development Policies, and the Land Use Goals and Strategies identified in Chapter 1 which keep a large portion of Medina rural and protect the City's natural resources while accommodating compact, systematic growth in strategic areas. Table 5 -B below demonstrates the expected 2030-land uses in the community. TABLE 5 -B Future Land Use Plan Land Use Designation Gross Area Net Area Acres Percent Acres Percent Agricultural (AG) .....................................................................................................................................................:................................................................ 251 1.4% 180 1.0% ............................... Rural Residential (RR) ................................................................................................................................................................................................................. 7,835 45.2% 4,982 28.7% ............................... Low Density Residential (LDR) 944 5.5% 630 3.7% ....................................................:............................................................:... Medium Density Residential (MDR) 451 2.6% 307 ............................... 1.8% ............................... .....................................................................................................................................................:................................................................ High Density Residential (HDR) 123 :.................................. 0.7% 103 0.6% :.................................. ....................... .................................................................... ................................ Mixed Use (MU) ................................................................................................................................ .......................... 338 1.9% .......................... 234 1.3% Mixed Use - Business (MU -B) ..............................................................:.................... 59 0.3% 39 ............................... 0.2% Developing Post -2030 444 o.......................................:.. 2.6% 337 .................o............. 1.9% ..................................................... ...................................................................... Commercial (C) ................. .........:.................... 427 o.......................................:.. 2.5 /° 308 .:...:...........o............. 1.8% .....................................................................................................................................................:............................................................:... General Business (GB) 559 3.2% 359 ............................... 2.1% .......... ................................................................................................................. Industrial (IB) ............. .............:............................................................:... 68 0.4% 48 ............................... 0.3% .....................................................................................................................................................:................................................................. Closed Sanitary Landfill (SL) _.. _.. _.. _................................................:............................................................:... 192 1.1% 106 ............................... 0.6% ............................... .................................... ............................... _.. _.. Public Semi - Public (PSP) ...................................................................................................................................................................................................................... 271 1.6% 173 1.0% ............................... Parks and Recreation 93 0.5% 46 0.3% .......................................................................................................................................................:.................................:..........................:.... Parks and Recreation - Regional or State 2,519 14.5% 1,528 ............................... 8.8% ............................... ................. .......................................................................................................... Private Recreation (PREC) .................... ......:............................................................:... 358 :................................. 2.1% 272 1.6% :................................. ............. .............................................................................................................. Open Space (OS) .......................... 208 1.2% ........................... 153 . 0.9% ..................................................................................................................................................................................................................:... Rights -of -Way 912 5.1% 912 ............................... 5.1% Lakes........................................................................ .............................1, ....................................................................................................................................................... 283......:.. .........7.4 %................1, 283. .................7.4 %.......... ............................... Wetlands and Floodplains 5,335 30.8% Total City Future Land Use Designations Agricultural (AG) identifies areas which are part of the Metropolitan Agricultural Preserves Program and are reserved for agricultural uses as a long -term land use. This area is not planned to be served by urban services and allows no more than one lot per forty acres. Rural Residential (RR) identifies areas for low- intensity uses, such as rural residential, rural commercial, farming, hobby farms, horticulture, conservation of ecologically significant natural resources and passive recreation. This area is not planned to be served by urban services during the timeframe covered by this Plan and requires each lot to have five contiguous acres of soils suitable for septic systems. Chapter 5- Land Use & Growth G 1 T Y o f Page 5- 8 Proposed Amended January 2015 MEDINA, Developing Post -2030 identifies areas for future urban development in the City that will be provided municipal sewer and water services. This area is primarily concentrated around the City of Loretto and is presently planned for each lot to have five contiguous acres of acceptable soils. The purpose of the Developing Post -2030 designation is to communicate the future planning intentions to the community. Low Density Residential (LDR) identifies residential land uses developed between 2.0 units per acre and 3.49 units per acre which are served or are intended to be served by urban services. The primary use in this area is single - family residential development. The areas designated for low density residential uses are located near to existing low density residential uses, natural resources and provide a transition between higher density residential districts and the permanent rural areas of the community. Medium Density Residential (MDR) identifies residential land uses developed between 3.5 units per acre and 6.99 units per acre that are served, or are intended to be served, by urban services. The primary uses in this designation will be a mix of housing such as single family residential, twin homes, town homes, and row homes. This designation provides a transition area between the commercial and retail uses along the TH 55 corridor and the single- family uses. High Density Residential (HDR) identifies residential land uses developed between 7.0 units per acre and 30 units per acre that are served, or are intended to be served, by urban services. The primary uses will include duplexes, triplexes, town homes, apartment buildings and condominiums which should incorporate some open space or an active park. This designation is identified in areas that are generally accessible to transportation corridors and commercial uses. Mixed -Use (MU) provides opportunities for multiple, compatible uses on a single site including a residential component and one or more of the following: general business, commercial, office and public semi - public uses in each case where the primary use is residential. The areas designated with this land use will have residential densities between 3.5 units per acre and 6.99 units per acre over a minimum of half of the developable area. The mixed -use areas are served, or are intended to be served, by urban services in the future. Mixed -Use Business (MU -B) provides opportunities for multiple, compatible uses on one site including two or more of the following: residential, general business, commercial, or office. Residential densities in this designation will be between 7.0 units per acre and 45.0 units per acre across the entire area and may include some vertically integrated uses. The mixed -use business areas will be served by urban services. Commercial (C) provides areas for highway oriented businesses and retail establishments; can include commercial, office and retail uses; is concentrated along the TH 55 corridor and are served or will be served by urban services. General Business (GB) provides opportunities for corporate campus uses including light industrial and retail uses. This designation identifies larger tracts of land that are suitable for office and business park developments and are served or will be served by urban services. Chapter 5- Land Use & Growth C' I T Y a P Page 5- 9 Proposed Amended January 2015 MEDINA Industrial Business (IB) identifies areas that are currently used for manufacturing or processing of products and refers to lighter industrial uses in the community. The area is concentrated on TH 55 to allow access to primary transportation corridors and is served by urban services. Parks and Recreation includes parks and public recreational open space. Baker Regional Park has a significant impact on planning due to its size and attraction to those living outside of the City. Private Recreation (PREC) refers to areas that are currently used for recreational uses, are held under private ownership including a campground and golf courses and could be expanded to include other recreational uses that are not publicly maintained. Limited numbers of residential uses will be included within this land use designation. Open Space (OS) identifies public or privately held property protected as open space and includes known conservation easements, significant preserved natural resources and other areas that are protected through active measures. Public Semi - Public includes governmental, religious, educational, and cemetery uses. Rights -of -Way (ROW) refer to all public or private vehicular, transit, pedestrian, or rail rights - of -way. Closed Sanitary Landfill (SL) identifies an area that was previously used for a sanitary landfill but is now closed. The land is owned by the Minnesota Pollution Control Agency (MPCA) and special land use regulations apply to the property. Chapter 5 - Land Use & Growth G 1 T Y a F Page 5- 10 Proposed Amended January 2015 MEDINA Net Residential Density The residential land uses described above creates a wide range of housing options. The Future Land Use Plan allows a fairly broad range of densities within the sewered residential land uses. The following tables illustrate a possible range of net residential density within the sewered residential land uses. TABLE 5 -C Net Residential Density (Assuming Lowest of Density Range) Land Use # of Units Gross Acres Acres Undevelopable) Net Acres Commercial Net Acres Residential Net Density (Units/Acre) A B C D E =B - (C +D) AIE Existing LDR 486 346 55 291 1.7 Existing MDR 497 181 17 164 3.0 Existing HDR 140 1 17 2 15 9.3 Future LDR 678 598 259 339 2.0 Future MDR 501 270 126 143 3.5 Future HDR 616 106 18 88 7.0 Future MU2 408 338 105 116 1162 3.5 Future MU -B3 1 273 1 59 1 20 1 1 393 1 7.0 TOTA 1 3,599 1 1,915 602 1 116 1 1,197 1 3.01 1 Acres Undevelopable include wetlands, floodplains, and steep slope 2 The Mixed Use (MU) land use requires residential units equivalent to the minimum density over at least half of the developable area 3 The Mixed Use - Business (MU -B) land use requires residential units equivalent to the minimum density over the entire developable area ....... ......... ............ TABLE 5 -D Net Residential Density (Assuming Middle of Density Range) Land Use # of Units Gross Acres Acres Undevelopable) Net Acres Commercial Net Acres Residential Net Density (Units/Acre) A B C D E =B - (C +D) AIE Existing LDR 486 346 55 291 1.7 Existing MDR 497 181 17 164 3.0 Existing HDR 140 1 17 2 15 9.3 Future LDR 915 598 259 339 2.7 Future MDR 715 270 126 143 5.0 Future HDR 880 106 18 88 10.0 Future MU2 580 338 105 116 1162 5.0 Future MU -B3 390 59 20 393 10.0 TOTAL 4,603 1,915 602 116 1,197 3.85 1 Acres Undevelopable include wetlands, floodplains, and steep slope 2 The Mixed Use (MU) land use requires residential units equivalent to the minimum density over at least half of the developable area 3 The Mixed Use - Business (MU -B) land use requires residential units eauivalent to the minimum densitv over the entire developable area Chapter 5- Land Use & Growth C' % I Y o A, Page 5- 11 Proposed Amended January 2015 MEDINA Land Use Policies by Area The following section provides policies for land use designations and is categorized into generalized subsections with the following land uses: Rural Designations, Urban Service Designations, and Public Semi- Public Designations. The policies for each category as provided below directly support the goals and strategies outlined in Chapter 2. These designations are generalized land uses and are not specific zoning districts. The City will update the zoning ordinance and applicable codes to be consistent with the land use plan and designations identified in this section. The planning process revealed a strong interest in promoting good, sustainable development in the City. The Planned Unit Development (PUD) process for large scale or master plan types of development, regardless of whether they are residential, commercial or mixed -uses will be available and will be supported through zoning. Rural Designations The rural designations include Agricultural, Rural Residential and Developing Post -2030. A large percentage of the community falls into these two categories. The purpose of these designations is to provide low- intensity land uses, such as rural residential, farming, hobby farms, horticulture, conservation of natural and ecologically significant natural resources and passive recreation. This area will not be provided with water or sewer service during the timeframe covered by this Plan. The City's goal is to maintain the rural character of this area. The 2005 Metropolitan Council Regional Framework shows the majority of this area as Diversified Rural, and the City utilizes the Rural Residential designation to be consistent with the System Statement. A significant segment of this area consists of large, rural parcels with single- family homes. The City recognizes that such low- density, development will continue to be a desired housing alternative. The City's Open Space Report proposes several different implementation techniques for allowing open space development and planning to maintain rural character and simultaneously preserve significant natural resources. This result may take the form of innovative developments that clusters smaller lots on larger parcels with permanently conserved open space. Such innovative arrangements can help preserve the City's natural resources, open space and rural character, while still maintaining an average overall density of ten acres per unit. Medina's wetlands, lakes, scattered woodlands and soil conditions prevent smaller, unsewered lot development, but are ideal for low- density rural housing. Medina's policy in the permanent rural area is to keep strict soil requirements for septic sites, but allow flexibility for Open Space design developments and to ensure that the permanent rural area will remain rural by eliminating the need for future extension of a sanitary sewer service to replace failing systems. Chapter 5 - Land Use & Growth G 1 T Y a F Page 5- 12 Proposed Amended January 2015 MEDINA Objectives: 1. Allow low - density development in the Rural Residential Area including innovative arrangements of homes that preserve open space and natural resources. 2. Encourage conservation of open space, farms and ecologically significant natural resources in the rural areas. 3. Enforce standards for the installation and maintenance of permanent, on -site sewage disposal systems. 4. Allow public facilities and services, such as parks and trail systems, if compatible with rural service area development. 5. Allow land uses, such as home -based businesses, hobby farms, horse stables, nurseries and other smaller -scale rural activities, which will not conflict with adjoining residential development. 6. Regulate noise, illumination, animals, and odors as needed to maintain public health and safety. 7. Maintain a maximum density of one unit per forty acres for property in the Agricultural land use. 8. Maintain a maximum density of one unit per ten acres for new development in the Rural Residential and Developing Post -2030 land use. The City will continue to utilize a five - acre contiguous suitable soils requirement in order to pursue this objective. This requirement has maintained the required density for the past decade (see Table 5 -E below) and the City will monitor rural subdivisions and adjust regulations in the event the density is consistently exceeded. TABLE 5 -E Density of Rural Subdivisions 2000 -2008 Subdivision # of Lots Gross Acres Acres /Unit Winchester Hills 3 15.7 5.2 Wild Acres 3 75.0 25.0 Dahl 2nd Addn 2 23.3 11.6 Leawood Farms 9 212.0 23.6 High Pointe Ridge 3 51.4 17.1 Beannact Farm 3 42.1 14.0 Parkview Knoll 2 72.6 36.3 Unplatted 2 24.8 12.4 Willow Hill Preserve 4 31.2 7.8 Tuckborough Ridge 7 47.8 6.8 Fox Path Farm 2 1 27.4 13.7 All Rural Subdivisions 40 623.3 15.8 Chapter 5 - Land Use & Growth C' I T r a P Page 5- 13 Proposed Amended January 2015 MEDINA 9. Continue to enforce five contiguous acres of soils suitable for septic systems per development site, but consider exceptions for open space developments that protect natural features and put land into permanent conservation. Within the Metropolitan Council's long term sewer service area (see Map 5 -4), these exceptions will not be allowed to result in development with a density in excess of one unit per ten gross acres. 10. Urban services will not be provided to the Agricultural, Rural Residential, or Developing Post -2030 land uses during this planning cycle. 11. Require preservation of natural slopes, wetlands, woodlands and other significant natural characteristics. 12. Determine lot sizes by soil types and conditions as defined in the City's on -site septic system requirements. 13. Protect property within the City's Developing Post -2030 designation from subdivision and development by requiring ghost plats for subdivisions so that future urban expansion is not compromised. 14. Reduce impervious surfaces where possible by applying low impact design standards and encourage innovative materials and plans that reduce runoff. 15. Encourage landowners to participate in the protection and conservation of significant natural resources. Urban Service Designations The Urban Service Area includes the residential and commercial areas of the City that are currently or will be served by municipal water and sewer services. Residential Uses Objectives: 1. Require preservation of natural slopes, wetlands, woodlands, and other significant natural characteristics of the property. 2. Consider exceptions to or modifications of density restrictions for developments that protect the natural features or exceed other standards of the zoning district. 3. Restrict urban development to properties within the sewer service boundary. 4. Encourage green building practices such as Leadership in Energy and Environmental Design (LEED)1 principles in neighborhood planning and residential building and low impact development design standards. 1 LEED defined under Chapter 7 - Implementation (pg. 7 -8) Chapter 5 - Land Use & Growth G 1 T Y o F Page 5- 14 Proposed Amended January 2015 MEDINA 5. Protect urban residential areas from excessive noise, odors, and illumination. 6. Regulate the rate and location of development in keeping with availability of public facilities and the City's stated goals, including the undesignated MUSA and growth strategies. 7. Restrict commercial development to areas designated in this Plan. 8. Limit industrial activities, including agri - business facilities, to the urban commercial or industrial park areas. 9. Protect property within the City's 2030 MUSA boundary from development prior to the provision of urban services that will hinder future division. 10. Create more flexible zoning standards that would allow for innovative arrangements of homes, conservation easements, or other creative land use concepts that preserve the City's open space and natural features. 11. Promote attractive, well - maintained dwellings on functional, clearly marked roads, with adequate facilities and open space. 12. Emphasize resident and pedestrian safety. 13. Allow for a variety of housing types with a range of economic affordability in the urban residential areas. 14. Encourage a controlled mix of densities, housing types, age groups, economic levels, lot sizes, and living styles that are of appropriate scale and consistent with appropriate land use, market demands, and development standards. 15. Establish design criteria for platting and developing site plans which will be compatible with surrounding physical features, existing land uses and the preservation of ecologically significant natural resources. 16. Require standards for site improvements that ensure compatibility with adjacent residential areas. 17. Require utilities to be placed underground wherever possible for reasons of aesthetic enhancement and safety. 18. Plan interconnections between separate developments to encourage shared road use to reduce costs and minimize the amount of road surface required. 19. Require planning of trails and walkway systems in the early design stages of all new development so that residential areas are provided safe access to parks and open space. 20. In urban residential zones with sanitary sewer service permit higher density in PUD's in exchange for (1) reduced land coverage by buildings, (2) provision of more multi - family units; and, (3) sensitive treatment of natural resources. 21. Implement standards for lot sizes and setbacks which recognize the development characteristics and natural resources of each existing neighborhood. Chapter 5 - Land Use & Growth c I T v a P Page 5- 15 Proposed Amended January 2015 MEDINA Mixed -Use The mixed -use designations focus on integrating a mix of uses to help promote housing and commercial diversity within the community. Such mixed -use designations are concentrated along the TH 55 corridor to promote a more compact development pattern in proximity to existing infrastructure and will include residential and commercial components with ratios of use determined by topography and market conditions. Mixed -use areas are all located in the urban service area. Objectives: 1. Allow a mix of residential and commercial uses to co -exist on adjacent parcels as well as within the same structure or on the same parcel. 2. Create flexible zoning standards that would allow for a mix of residential and commercial uses on parcels that preserve the City's open space and natural features. 3. Consider alternatives for meeting parking requirements including parking in the rear of buildings, shared parking, on- street, underground, or ramp parking. 4. Use building standards that enhance and maintain the small town heritage and traditional small -town look including brick facades, traditional street lighting, overhangs over the sidewalk, boardwalks, and the like. 5. Involve residents, businesses, community groups and other stakeholders in the planning of these areas. 6. Create master plans for mixed -use areas to ensure integration of uses and responsiveness to adjacent land uses. 7. Establish design criteria for platting and developing site plans which will be compatible with surrounding physical features, existing land uses and the preservation of ecologically significant natural resources. Chapter 5 - Land Use & Growth G 1 T Y a F Page 5- 16 Proposed Amended January 2015 MEDINA Commercial Uses The previous objectives outlined referred to urban land uses with a residential component. The following objectives refer to commercial and industrial land uses that are connected to or planned for urban services. The Urban Commercial area is along the TH 55 corridor and will support businesses to benefit the residential areas to the north and south and commuters who travel on TH 55. Businesses will provide a variety of retail products and services mixed with light industrial /warehouses and smaller offices. Objectives: 1. Provide convenient and attractive shopping and services to meet the needs of City residents. 2. Avoid multiple access points to collector and arterial roads. 3. Encourage businesses that benefit the local community by providing employment opportunities offering convenience goods and services, utilizing high quality design, and having limited impact on public services. 4. Require commercial activities that serve the broader metropolitan market to have access to a regional highway or frontage road. 5. Regulate the impact of commercial development along the border between commercially and residentially guided areas to ensure that commercial property has a minimal impact on residential areas. 6. Regulate construction to ensure high quality, energy and resource efficient buildings and to promote such Green Building standards as LEED Certifications or the State of Minnesota Sustainable Building Guidelines: Buildings, Benchmarks and Beyond (B -3) standards. 7. Encourage construction that enhances the visual appeal of TH 55 corridor. 8. Create or update standards that promote a more rural appearance, or create campus style developments that protect ecologically significant areas and natural features. 9. Require frontage roads that do not directly access TH 55 corridor. 10. Require developments to provide frontage roads as shown conceptually in the transportation plan. 11. Require conditional use permits for manufacturing, processing, cleaning, storage, maintenance and testing of goods and products in order to prevent adverse affects to the City and its residents. 12. Use the site plan review process to ensure that commercial and industrial uses are compatible with neighboring future and existing uses, and with the adjoining public streets and highways. PUD's may be used to help accomplish this policy. Chapter 5 - Land Use & Growth C' I - v a P Page 5- 17 Proposed Amended January 2015 MEDINA Public and Semi - Public Land Use Public and Semi Public uses including golf courses and wastewater treatment facilities exist in both the urban and rural areas. Objectives: 1. Achieve a balanced framework of public uses and private development. 2. Set aside land for parks and preservation of ecologically significant natural resources to meet a wide variety of recreational, educational and functional needs as defined and discussed in the Park, Trails, and Open Space chapter and the Open Space Report. 3. Provide a trail system connecting parks, open space and other public uses. 4. Provide space for some public and semi- public uses in urban areas. These could include: churches, recreation areas, and public service facilities such as post office, fire stations, libraries and utility structures. 5. Continue to pursue conservation and preservation of wetlands, woodlands, ecologically significant natural resources and other open space, as appropriate. 6. Protect wetlands, as they provide wildlife habitat, preserve open space, improve water quality and provide water storage areas for the City's storm drainage system. 7. Protect the shoreline of lakes, creeks and wetlands from development. 8. Utilize existing regulatory tools and supplement as necessary to allow these types of lands to be preserved or protected for public use. 9. Require public and semi- public zoning to complement the character of surrounding land uses. Chapter 5 - Land Use & Growth G 1 T Y a F Page 5- 18 Proposed Amended January 2015 MEDINA Staging Plan The staging plan is tied to infrastructure plans, including water, wastewater and transportation, to ensure that services are provided to new residents and businesses in an efficient and cost - effective manner. The staging plan, Map 5 -3, utilizes flexible staging boundaries to direct where and when development should proceed within the City and is built on the following principles: • Compact growth will occur along the TH 55 corridor to ensure the preservation of the rural heart of the City. • Growth will proceed in an east -west pattern to develop efficiently the City's infrastructure, including sewer and water. • The City shall promote contiguous growth within the urban service areas to provide efficient and cost - effective services to residents. • Growth should encompass a balance of land uses to provide residential and business areas for development throughout the planning period. • The staging plan identifies staged increments of 5 -year periods and provides some flexibility between adjacent staging periods. Development shall be limited to a maximum of one staging inefeme t be on two years prior to the existing staging period, and will be tied to an incentive based points system (see Chapter 7; Growth Strategy, Page 7 - 4). These principles are developed based on known development constraints related to existing water and sewer infrastructure. When development is proposed, the City will review the staging plan for consistency with the water and sewer plans attached as appendices to this document. The following are some of the constraints to be considered when guiding development: • There is presently capacity for approximately 160 additional water units through 2009, which needs to include a variety of growth options over the short -term planning timeline. The construction of additional wells and water storage facility will increase the availability of water units. • The City's sewer infrastructure has capacity for approximately 2,000 additional units that is expected to be adequate through at least 2015. • The City plans on developing the water system to match the Guide Plan which stages growth through 2030 and may include the development of a well field in the western area of the urban service boundary that may allow growth near Loretto. • Sewer improvements will be required to meet 2030 projection population growth. The following table describes the land use allocation by 5 -year staging increments and is a guide for the City when developing infrastructure and future planning efforts. Chapter 5 - Land Use & Growth C, I T Y a P Page 5- 19 Proposed Amended January 2015 MEDINA Table 5 -F Land Use in 5 -Year Increments Land Use Designation Allowed Density Ranges Min Max Existing 2010 2015 2020 2025 2030 /°Change 2008 .................................................................... ......�......................1 . .........................2010 - 2030 .... Residential Uses (acres) (acres) (acres) (acres) (acres) (acres) ................................................................................................:..........................:.......................................................................................................:............................................................................... -Rural Residential 2.5 acres or less -- -- 212 212 212 212 212 ............................... 0% ............................... ................................................................................................:..........................:..........................................................:................................................................................................................................. -Rural Residential 2.5 -10 acres 1 U/1 OA TBDt € 2197 € 2207 2217 2227 € 2237 € 1.8% ................................................................................................:..................................................................................:.......................:.......................:.......................:.......................:.......................:....... -Rural Residential 10 -40 acres 1 UI40A 1 U/1 OA 3591 € 3661 3691 3721 3751 ............................... € 4.5% ............ - Rural Residential 40+ acres . .........................:....1 U/ 40A................................:.......................:.......................:.......................:.......................:.......................:..... -- 1835 € 1755 1715 1675 € 1635 ................................ € -10.9 /° -Agricultural 40+ acres .......................... __...........,....1 U/ 40A...:.. .......................:....... 251.......:....... 251.......:.......25.1... ....:.......25.1.......:....... 251..... ..:..........00 /Q.............. .........................................................................................................................................:....................... Subtotal Unsewered .....:......................... 8086 8086: 8086 8086 8086 8086 0% ................................ ............................................... ................. Low Density Residential (LDR) :.......................... ;.......................... :............................ 2 3.49 :....................... 346 600 ....................... :.......................;.......................:....................... 743 944 944 944 :...................................... 57% .............................................................................................................:..........................:............................:.......................:............:.............:.............:.......................:....... 637 711 905 ............................... Medium Density Residential (MDR) 3.5 6.9 181 326 454 451 451 451 38% ...........................................................___________..............:..........................;..........................:............................ :.......................:...... _.......:.......................,.......................:.......................:....... ............................... High Density Residential (HDR) 7 30 17 21 21 21 21 123 486% ....................... ......................................................................... Mixed Use (MU)2 :.......................... :.......................... :............................ 3.5 6.9 0 ............ 80 ......... 166 ........... 166 ........... 339 .......... 338 ...................................... 323% .......................... .........45........ ........ ...............59.............. 166 ...............59........ .............0 Mixed Use — Business (MU- B)s............ 5......... 59................ 59 59 %.............. ................... ..........P ..g........... ...........................:.........................:.....................................................:.......................:.......................:.......................:.......................:.......................:....... Future Develo in Areas 1 U/1 OA 2501 1954 1372 982 771 444 ............................... -77% .. ......... Commercial Uses .............. .... _._............. ................................................................................................_.........................-........................._............................_......................-.......................-.......................-......................._......................-....... Commercial (C) 246 256 349 380 380 427 ............................... 67% ............. ........................................... .......... ..............................: General Business (GB) ............. ............................... 92 .. 92 ......... 214 .......... 375 ............ 480 .......... 558 ..... 507% .................................................................. ............................... Industrial (IB) ............................................................................................................................................................. 25 25 68 68 68 68 ............................... 172% InstitutionalUses ..........................................-.........................-.........................-............................-......................-.......................-.......................-.......................-......................-....... ............................... Public Semi - Public (PSP) ......................... - ......................... - 271 271 - ........................ 271 ....................... 271 -....................... 271 ....................... 271 0% .................................................................. ............................... Parks and Recreation .............................................. 93 ............................... 93 93 ........... 93 ........... 93 ........... 93 ............................. 0% .................................................................. ............................... Parks and Recreation — ............................... 2519 ...........: 2519 ........... 2519 ........... 2519 ........... 2519 ........... 2519 ............................. 0% Regional /State .................................................................. ............................... ............................................................................................................................................................. ............................... Private Recreation (PREC) 358 358 358 358 358 358 0% ............. ........................................... .............. .............................. Open Space (OS) ............................................................................................................................................................. 208 208 208 208 208 208 ............................... 0% .................................................................. ............................... Closed Sanitary Landfill (SL) ................ ............................... 192 192 ......... 192 ........... 192 ........... 192 ........... 192 ............................. 0% Right-of-Ways 912 ...... Lakes ..........................._.._.._.._.._.._.._.._.._.._.._.._.._ 1,283 .._.._.._.._.._.._.._.._.._.... ...... Wetlands and Floodplains ......... ......... ......... ......... ......... ......... 5,335 ......._ Total City 17,335 To be determined later for cluster /open -space developments. Density in excess of one unit per ten acres will not be allowed within Metropolitan Council's long term sewer service area. 2 This land use require a minimum 50% of the developable property includes a residential component within the density range 3 The Mixed Use - Business (MU -B) land use requires residential units equivalent to the minimum density over the entire developable area. The MU -B "Existing 2008" acreage is based on the approximate area which has been developed consistent with the Objectives of the MU -B land use. Page 5- 20 Chapter 5 - Land Use & Growth c T Y v F Proposed Amended January 2015 MEDINA The staging plan supports the timing and planning for future improvements and recognizes the existing limitations of water and sewer systems in 2007. Objectives • The constraints on growth over the planning period ending in 2030 are related to water and wastewater infrastructure capital improvements. The City shall develop a capital improvement plan to address these needs and to monitor development and phasing in an appropriate way. • The City shall evaluate the creation of a well field in the western portion of the urban service area. • The City shall develop a system for evaluating developments within the urban service area to help prioritize developments that are consistent with the goals of the City. • The City will promote low impact development, conservation development and environmentally sustainable design. (REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK) Chapter 5 - Land Use & Growth c I T r a P Page 5- 21 Proposed Amended January 2015 " EDINA (THIS PAGE INTENTIONALLY LEFT BLANK) Chapter 5 - Land Use & Growth G 1 T Y a F Page 5- 22 Proposed Amended January 2015 MEDINA HIGHWAY 55 z 0 COUNTY ROAD 11� L rn z z D O U Independence rr , Corcoran ""o CHIPPEWA I� II �k\ COUNTY ROAD 24 �o �Q Katrina -- - a a ai a a a a 0 aim ?` / 9 is = 2.9 Peter ` SS„ �P School Lake la! a. & n ❑ „ w O shies ,,_. O J r � Orono CHESTNUT Medina N n ROAD HACKAMORE O-P-5 0 Cord CL Y U O D! m CHEYENNE- I X, - � o E Holy Name Mile G 1 T 1' 0 Al Map 5-3 MEDINA Staging and Growth Urban Services Phasing Plan _ Developed 2008 2001 -2010 2011 -2015 2016 -2020 ® * *2016 -2020 2021 -2025 ® * *2021 -2025 - 2026 -2030 _ * *2026 -2030 Post 2030 Met Council LTSSA * *Note: Crosshatched areas are proposed to be amended from an earlier staging period to the period indicated. There are several critical infrastructure milestones that will control growth including: - The existing water infrastructure has capacity of approximately 160 units available until 2009. - The sewer constraints shall limit development to 2,000 units without improvements. Generally, the Phasing Plan demonstrates that development shall proceed in an east to west patE•n Tii s Iasi rg 0 ai J low fbi bil ity between adjacent for development two -years prior to the indicated phases to allow for proper infrastructure planning and development. The Grey area reflects the area identified by the City to be developed Post 2030. The Met Council has identified the LTSSA for potential future access to urban services. No services are planned during the timeframe covered by this Plan. Proposed Amendment: November 2014 Scale: 1:30,000 Map Date: December 24, 2014 0 Q -' O z 0 rr , Corcoran ""o CHIPPEWA I� II �k\ COUNTY ROAD 24 �o �Q Katrina -- - a a ai a a a a 0 aim ?` / 9 is = 2.9 Peter ` SS„ �P School Lake la! a. & n ❑ „ w O shies ,,_. O J r � Orono CHESTNUT Medina N n ROAD HACKAMORE O-P-5 0 Cord CL Y U O D! m CHEYENNE- I X, - � o E Holy Name Mile G 1 T 1' 0 Al Map 5-3 MEDINA Staging and Growth Urban Services Phasing Plan _ Developed 2008 2001 -2010 2011 -2015 2016 -2020 ® * *2016 -2020 2021 -2025 ® * *2021 -2025 - 2026 -2030 _ * *2026 -2030 Post 2030 Met Council LTSSA * *Note: Crosshatched areas are proposed to be amended from an earlier staging period to the period indicated. There are several critical infrastructure milestones that will control growth including: - The existing water infrastructure has capacity of approximately 160 units available until 2009. - The sewer constraints shall limit development to 2,000 units without improvements. Generally, the Phasing Plan demonstrates that development shall proceed in an east to west patE•n Tii s Iasi rg 0 ai J low fbi bil ity between adjacent for development two -years prior to the indicated phases to allow for proper infrastructure planning and development. The Grey area reflects the area identified by the City to be developed Post 2030. The Met Council has identified the LTSSA for potential future access to urban services. No services are planned during the timeframe covered by this Plan. Proposed Amendment: November 2014 Scale: 1:30,000 Map Date: December 24, 2014 Q 7/2015 7/2015„ 0 u -�f of l 'r� 1�, p �I lb os 11 t■�11�I'11! 011mm 1 � 0 1 Figure 8 City. CO CORAN 2030 Future Land Use Plan 2030 Comprehensive Plan Nn X11 � WC \\4.1 >E S 3,000 1,500 0 3,000 Feet Rural /Ag Residential Existing Residential Low Density Residential - Medium Density Residential 7z/ Mixed Residential - High Density Residential Rural Service /Commercial - Commercial _ Mixed Use - Business Park Light Industrial - Public /Semi - Public Parks /Open Space - Golf Course Agricultural Preserve (Date of Expiration) Open Water City Limit Staging Boundaries Wetlands "The Future Land Use plan depicts the location and intensity of future development through a variety of land use types. This plan is intended to guide future development however the City has discretion to amend (with Metropolitan Council approval) the plan in response to landowner/ developer requests or response to other system plans. Updated December 2014 Adopted June 2011 1 w 0 OAD 1 c� w J o 1 0 0 1 Figure 8 City. CO CORAN 2030 Future Land Use Plan 2030 Comprehensive Plan Nn X11 � WC \\4.1 >E S 3,000 1,500 0 3,000 Feet Rural /Ag Residential Existing Residential Low Density Residential - Medium Density Residential 7z/ Mixed Residential - High Density Residential Rural Service /Commercial - Commercial _ Mixed Use - Business Park Light Industrial - Public /Semi - Public Parks /Open Space - Golf Course Agricultural Preserve (Date of Expiration) Open Water City Limit Staging Boundaries Wetlands "The Future Land Use plan depicts the location and intensity of future development through a variety of land use types. This plan is intended to guide future development however the City has discretion to amend (with Metropolitan Council approval) the plan in response to landowner/ developer requests or response to other system plans. Updated December 2014 Adopted June 2011 Technical Memo To: Brad Martens, City Administrator From: Kent Torve, Wenck Associates, Inc. Date: February 17th, 2015 WENCK Responsive partner. Exceptional outcomes. Subject: Pay Request #4 - 2014 SE District Sewer & Water Improvements Council Action Requested • Approve Pay Request #4 in the amount of $22,947.24. Project Status • Contract Amount - $1,819,223.14 • Change Orders to Date - $0 • Projected Total - $1,703,000.0 • Funding through Utility Bond fund Proiect Update This amount brings the total partial payment to date to approximately 88% of the project value before withholding the 5% contingency amount of $80,143.65. Work completed to date includes the installation of sewer and water utilities along with the construction of a lift station and access road to support the Lennar development along CSAH 101. Next Steps Northdale Construction will complete the remaining work in Spring 2015. Remaining work includes miscellaneous items and site restoration. Wenck Associates, Inc. 1 1800 Pioneer Creek Center I P.O. Box 249 1 Maple Plain, MN 55359 -0249 Toll Free 800 - 472 -2232 Main 763 - 479 -4200 Email wenckmp @wenck.com Web wenck.com PAYMENT REQUEST FORM OWNER: City of Corcoran PROJECT: 2014 SE District Sewer & Water Improvements CONTRACTOR: Northdale Construction Company Inc PAY ESTIMATE NO: 4 Original Contract Amount Contract Changes approved to date (List Change Order Numbers) Revised Contract Price Work Completed to Date (attached) Retainage to Date, 5% Work Completed to Date Less Retainage to Date Total Amount Previously Certified Payment Request This Estimate $1,819,223.14 $0.00 $0.00 $1,602,872.99 $80,143.65 $1,522,729.34 $1,499,782.10 $22,947.24 I declare under penalty of perjurythat this account, claim, or demand is just and correct and that no part of it has been Northdale Construction Company Inc CONTRACTOR NORTHDALE CONSTRUCTION COMPANY, INC. 9760 71ST STREET NE ALBERTVILLE, MN 55301 Office: 7634284868 Fax: 7634997 PROJECT: 2014 BE Distnol Sewer & Water Improvements CITY: Corcoran QUOTED BY: ENGINEER: Wenck Associates THOMAS A, WILEBSKI QUEST # 3343919 BID DATE: 6 -19 -14 @ 10:00 am CELL # ADD. #1 6 -16 -14 - Change to Spec & New Bid Form 612- 369 -5954 ADD. #2 ADD 2 -DATED ADD. #3 ADD 3 - DATED ITEM DESCRIPTION UNIT QTY Bid Unit Bid Extension Paid Unit Paid Extension BASE BID: 1 MOBILIZATION & DEMOBILIZATION LS 1 $86,956.00 $86,956.00 1 $86,95&00 2 TRAFFIC CONTROL LS 1 $4,860.00 $4,860.00 1 $4,860.00 3 CLEARING AC 2.5 $1,890.00 $4,725.00 2.1 $3,969.00 4 GRUBBING AC 2.5 $1,890.00 $4,725.00 2.1 $3,969.00 5 CLEAR & GRUB TREE TR 20 $459.00 $9,180.00 7 $3,213.00 6 REMOVE BITUMINOUS PAVEMENT SY 325 $5.25 $1,706.25 10 $52.50 7 SAWING BITUMINOUS PAVEMENT LF 130 $5.45 $70850 5 $27.25 8 SALVAGE & REINSTALL SIGN EA 17 $162.00 $2,754.00 1 $162.00 9 SALVAGE & REINSTALL CHAIN LINK FENCE LF 200 $17.01 $3,402.00 220 $3,742.20 10 SALVAGE & REINSTALL LIGHT BASE & POLE EA 2 $1,701.00 $3,402.00 1 $1,701,00 11 SALVAGE & RESPREAD EXISTING TOPSOIL LS 1 $6,500.00 $6,500.00 1 $6,500.00 12 COMMON EXCAVATION- EXPORT UNSUITABLE CY 1000 $12.75 $12,750.00 105 $1,338.75 MATERIAL (LV) 13 COMMON EXCAVATION - ONSITE(EV) CY 350 $5.25 $1,837.50 880 $4,620.00 14 COMMON EXCAVATION - OFFSITE(EV) CY 30B3 $12.75 $39,308.25 2553 $32,55015 15 RELOCATE EXISTING STOCKPILE CY SOD $5.25 $2,625.00 0 $0.00 16. STREET SWEEPER WITH PICKUP BROOM HR 50 $125.00 $6,250.00 0 $0.00 17 WATER FOR DUST CONTROL MGAL so $24.50 $1,225.00 0 $0.00 18 AGGREGATE BASE, CLASS 5100 %CRUSHED TON 600 $25.50 $15,300.00 550 $14,025.00 19 TYPE SP 9.5 WEARING COURSE MIXTURE TON 415 $65.32 $35,407.80 243 $20,732.76 (SPWEA240B) 20 GEOTEXTILE FABIC, TYPE V NON -WOVEN Sy 1175 $4.37 $5,134.75 987 $4,313.19 21 DEWATERING LS 1 $9,750.00 $9,750.00 1 $9,750.00 22 IMPROVED PIPE FOUNDATION -24 "THICK LF 2100 $21.00 $44,100.00 433 $9,093.00 23 CONNECT TO EXISTING FORCEMAIN EA 1 $6,427.38 $6,427.38 1 $6,427.38 24 1Z'- 11 114 DEGREE BEND HDPE SDR -11 EA 1 $1,526.30 $1,52630 0 $000 25 12 "- 45 DEGREE BEND HOPE SDR -11 EA 4 $1,543.75 $6,175.00 5 $7,71875 26 12" HOPE SDR -11 FORCEMAIN -DIRECTIONAL LF 2400 S64.22 $130,128.00 2054 $111,367.88 DRILL (DIPS) 27 15" PVC SDR -26 SANITARY SEWER PIPE (< 15' LF 1650 $86.56 $142,824.00 1597 $138,236,32 depth) 28 15" PVC SDR -26 SANITARY SEWER PIPE (15' -20' LF 500 $86,56 543,280.00 500 $43,280.00 depth) 29 16" DIP SANITARY SEWER PIPE W7TRANSITION LF 20 $145.27 $2,905.40 20 $2,905.40 FITTING 30 4' DIA SANITARY SEWER MANHOLE EA 7 $3,018.74 $21,131.18 8.5 $25,659.29 31 SANITARY STRUCTURE OVERDEPTH ( >12' LF 37 $139.66 $5,167.42 33 S4,608.78 DEPTH) 32 V DIA AIR RELEASE MANHOLE WITH VALVE EA 1 $14,545.00 514,545.00 1.35 $19,635.75 33 6" FORCEMAIN OFFSET EA 1 $2,975.50 $2,975.50 0 $0.00 34 EXTERNAL SEALS EA 7 $289.48 $2,026.36 0 $0.00 35 2" THICK INSULATION BY 200 $2359 $4,718.00 0 $0.00 36 CONNECT TO EXISTING WATERMAIN EA 3 $7,487.91 $22,463.73 3 $22,463.73 37 INSTALL HYDRANT & GATE VALVE EA 7 $4,967.87 $34,775.09 7 S34,775.09 38 HYDRANT EXTENSION EA 7 $822.22 $5,755.54 7 $5,755.54 39 12" BUTTERFLY VALVE & BOX EA 6 $6,062.18 $36,373.08 4 $24,248.72 40 24" BUTTERFLY VALVE & BOX EA 2 $6,272.54 $12,545.08 2 $12,545.08 41 6" DIP CL 52 WATERMAIN LF 70 $41.34 $2,893.80 48 $1,984.32 42 14" HOPE SDR -11 WATERMAIN - DIRECTIONAL LF 5475 $66.53 $364,25175 5503 $366,114..59 DRILL (DIPS) 43 24" PVC C905 DR 25 WATERMAIN LF 100 $159.34 $15,934.00 122 $19,43948 44 14" - 11 114 DEGREE BEND HOPE SDR -11 EA 1 $1,588.62 $1,588.82 0 $0.00 45 14 "- 45 DEGREE BEND HOPE SDR -11 EA 6 $1,606.51 $9,639.06 2 $3,213.02 46 14 "x 8" TEE HOPE SDR -11 EA 7 S4,684.14 $32,788.98 5.75 $26,933.81 47 14 "x 14" TEE HOPE SDR -11 EA 3 $5,111.76 $15,335.28 0 $0.00 48 DUCTILE IRON FITTINGS LB 22500 $0.01 $225.00 10677 $106,77 49 PIPE JACKING 20" STEEL CASING LF 200 $379.64 $75,928.00 210 S79,724.40 50 12" CMP CULVERT LF 45 $31-83 $1,432.35 24 $76192 51 12" CMP FES EA 2 $201.06 $402.12 0 $0.00 52 INSTALL STRUCTURE SIGN POST AND MARKER EA 15 $161.01 $2,415.15 11 $1,771.11 53 ANTI - SEEPAGE COLLAR EA 3 $350.00 $1,050.00 2 $700.00 54 CONSTRUCT BOLLARD EA 9 $450.00 $4,050.00 9 $4.050.00 55 CONSTRUCT PEDESTRIAN RAMP WITH EA 1 $775.00 $775.00 0 $0.00 TRUNCATED DOMES 56 TEMPORARY ROCK CONSTRUCTION EA 2 $2,500.00 $5,000.00 2 $5,000.00 ENTRANCE 57 SELECT TOPSOIL BORROW (SPECIAL) (LV) CY 100 $36.50 $3,650.00 O $0.00 56 SODDING -TYPE LAWN Sy 250 $17.23 $4,307.50 0 $0.00 59 SEED MIXTURE -21 -111 & STRAW MULCH AC 4.5 $1,026.00 $4,617.00 5.8 $5,950.80 60 SEED MIXTURE - 25 -141 AC 2 $4,968.00 $9,936.00 0 $0.00 61 SEED MIXTURE -25 -151 AC 2 $6,534.00 $13,06B.OD 0 $0.00 62 SEED MIXTURE -34 -171 AC 1 $8,10D.00 $8,100.00 0 $0.00 63 EROSION CONTROL BLANKET, CATEGORY 3 BY 4500 $1.62 $7,290.OD 0 $0.00 64 TURF REINFORCEMENT MAT SY 100 $13.77 $1,377.00 0 $0.00 65 BALE BARRIERS - MAINTAINED LF 4200 $497 $20,874.00 2918 $14,502.46 66 12" BIOROLL- MAINTAINED LF 750 $4.04 $3,030.00 396 $1,599.84 67 SILT FENCE, MACHINE SLICED- MAINTAINED LF 2100 $3.79 $7,959.00 1330 $5,040.70 68 INLET PROTECTION - MAINTAINED EA 2 $250.00 $500.00 2 $500.00 69 CULVERT PROTECTION - MAINTAINED E4 4 $275.00 $1,100.00 0 $0.00 70 6' B &B BLACK HILLS SPRUCE EA 1 $1,250.00 $1,250.00 0 $0.00 71 LIFT STATION & VALVE VAULT LS 1 $176,500.00 $176,500.00 1 $176,500.00 72 PRE - FABRICATED CONTROLS BUILDING LS 1 $112,380.80 $112.380.80 1 $112,380.80 73 ELECTRICAL & CONTROLS INSTALLATION LS 1 $48,600.00 $48,600.00 1 $48,600.00 74 ELECTRICAL SERVICE LS 1 $1,350.00 $1,350.00 1 $1,350.00 75 ELECTRICAL SERVICE FEEDER LF 120 $21.60 $2,592 OD 20 $432.00 76 BACKUP GENERATOR LS 1 $55,011.86 $55,011.86 1 $55,011.86 TOTAL BASE BID $1,815,551.38 $1,602,872.99 ALTERNATE #1 - INSTALL WATER SERVICE: 77 INSTALL 1" RESIDENTIAL WATER SERVICE INCL. EA 1 $1,911.13 $1,911.13 $0.00 CORPORATION STOP, STAINLESS STEEL SADDLE, 10' OF TYPE K COPPER PIPING, CURB STOP & BOX, AND MARKER. TOTAL ALTERNATE 1 $1,911.13 $0.00 ALTERNATE #2 - INSTALL SEWER SERVICE: 78 INSTALL 6" RESIDENTIAL SEWER SERVICE INCL. EA 1 $1,760.63 $1,760.63 $0.00 MANHOLE CONNECTION, 10' OF PVC SCHED 40 SEWER PIPE, PLUG, AND MARKER. TOTAL ALTERNATE 2 $1,760.63 $0.00 TOTAL BASE BID $1,815,551.38 $1,602,872.99 TOTAL ALTERNATE 1 $1,911.13 $0.00 TOTAL ALTERNATE 2 $1,760.63 $0.00 TOTAL PROJECT $1,819,223.14 $1,602,872.99 Bid Summary: Work completed to -date $1,602,872.99 5% Retainage $80,14365 Subtotal $1,522,729.34 Pay Estimate 1 $259,831,65 Pay Estimate 2 $608,091.74 Pay Estimate 3 $631,858.71 Pay Estimate 4 $0.00 Amount Due $22,947.24 CERTIFICATE OF CONTRACTOR I hereby certify that the work and the materials supplied to date, as shown on the request for payment, represents the actual value of accomplishment under the terms of the contract dated July 21, 2014 between the CITY OF CORCORAN (OWNER) and Northdale Construction Company Inc. (CONTRACTOR) and all authorized changes thereto. By Title Approval: Thomas A. Wilebski (CONTRACTOR) No /rth /dallee Construction Company Inc. WENCK ASSOCIATES, INC. Kent Torve, P.E. President Date 1/30/2015 Date c; ;V CITY OF CORCORAN Date CORCORAN, MN 02/24/15 1:33 PM *Check Detail Register© Page 1 February 2015 ... k'��T� _ Check Amt Invoice Comment 10100 Farmers State Bank`A`:a1u�fi5'2aNil4st,",,;.: Paid Chk# 022884 2/26/2015 NORTHDALE CONSTRUCTION CO INC - - -°- E 602 - 49450 -530 Improvements Other Than Bldgs $9,178.90 PAY 4 PAY 4 - IMPROVEMENT PROJECT E 601 - 49400 -530 Improvements Other Than Bldgs $13,768.34 PAY 4 PAY 4 - IMPROVEMENT PROJECT 'otal NORTHDALE CONSTRUCTION CO INC $22,947.24 10100 Farmers State Bank $22,947.24 Fund Summary 10100 Farmers State Bank 601 WATER $13,768.34 602 SEWER $9,178.90 $22,947.24 STAFF REPORT Agenda Item 11 a. Council Meeting: Prepared By: February 26, 2015 Brad Martens Topic: Action Required: Water Connection Request — Good Direction Shepherd Lutheran Church Summary: The City of Corcoran has received a request from Good Shepherd Lutheran Church, located at 7685 Maple Hill Road, to connect the residence on the property to the municipal water system due to concerns about water quality on the property. Staff has been in communication with Pastor Tobin Pederson about the request and would like to receive direction from the City Council. The property abuts the existing infrastructure that is currently in place which makes the project feasible from a construction standpoint. Fees for connection and use would be required which are estimated and attached to this report. In 2014 the City adopted an ordinance regulating public sanitary sewer and water within the City of Corcoran which is attached to this report. The ordinance allows for permissive connection to the system upon petition by property owners within the neighborhood or district. The City may approve or deny the petition based upon the following: • Cost of the project • Cost to individual properties • Demonstrated need for the project • Existing site conditions of the proposed project • Geographic scope of the project area • Any other information the City deems relevant The City Council should discuss the request specifically related to the preference to only hook up to the water system and not the sanitary sewer system. Significant discussion took place during the adoption of the ordinance about requiring both water and sanitary sewer services at the same time. There was not a consensus of the group however so language was left out to be determined on a case by case basis. Staff has concerns about setting a precedent about only connecting one utility. This request for water use only is much more approachable than sanitary sewer connection as rates are billed based upon water usage through a water meter. In reviewing the above criteria staff can support this request due to the following: • There are minimal costs to the City for the project. Fees as outlined in an attached document would cover all associated costs. • Only one property owner is requesting the connection and is willing and able to pay for the project. Page 2 • There is a demonstrated need due to water quality issues. • Existing site conditions are favorable. • The geographic scope of the project is extremely limited Staff requests feedback from the City Council on whether or not to proceed with the connection. If the City Council supports the request staff will draft necessary documents for approval at a future meeting. Financial /Budget: Fees are required to connect to the municipal water system. Fees would cover all City costs associated with the project. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost - effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Options: 1. Support the request and direct staff to draft necessary documents for approval. 2. Decline the request. Recommendation: Staff finds that the criteria for connection are generally acceptable. Approval is recommended. Council Action: Consider a motion to direct staff to draft necessary documents for approval. Attachments: 1. Connection Request Letter — Good Shepherd Lutheran Church 2. Estimated Connection Costs 3. Ordinance Regulating Public Sanitary and Water Within the City of Corcoran To: City of Corcoran From: Pastor Tobin Pederson, Good Shepherd Lutheran Church, 7685 Maple Hill Rd. Corcoran, MN Due to a certain health situation with our daughter, and a metals test by our doctor (which indicated higher than normal levels of arsenic), we wanted to determine if there was arsenic in our well water. Using a private lab test (Water Laboratories Inc., Elk River), our arsenic level was 37.29 ppm and EPA level says anything above 10ppm is not good. The health and safety of our daughter in mind, we presented our findings to our congregation in a Voter's Meeting. Knowing that city water lines had recently been put in, they asked me to see what would be the cost of hooking up our house to the city water. Via phone conversations with the city, we were told that the city desires both the sewer and water to be hooked up. Please keep in mind we have a septic system which was installed according to code several years ago. It is my understanding that the cost for our water supply would be about $7000 due to the city, plus we would have to pay a contractor for the digging and misc. Likewise the sewer would run another $7000 (roughly) and again the contractor expense. Regarding what our congregation is able to afford, please understand we are a small congregation (in existence now for over 55 years, previously in Golden Valley). We have about 75 members including children. These are good hard working people who have cared for my family greatly. They would like the city water for the sake of our daughter. Likewise I am rather certain they can afford the $7000 if it is divided into payments for the water, and perhaps over time also the sewer if we set up some kind of payment schedule. Since the health of my family and congregation takes priority in my thinking, I am proposing, suggesting the following (and keep in mind I would need the congregation's approval on this): With your permission /approval, this Spring (March or April), we hire a contractor to hook up to the city water and supply both our house and the church. We pay the city what we owe over three year's time (payment schedule). After that, we do the same regarding the sewer for both the house and church, over another three year's time. This, I believe, would satisfy the desire of the city, and also provide our little congregation enough time to pay the debt, Lord willing. Finally, this is a rough proposal which my congregation may approve or disprove. But if it is acceptable with you, I could bring it to them, and perhaps they might accept or alter and resubmit. I sincerely thank you for allowing this proposal and the entertaining of it. According to His Word, we are to give honor to whom honor is due, and that includes our city government. By you and Him, we have enjoyed peace in the Corcoran community as long as my family has been here, about nine years. Sincerely, Pastor Tobin Pederson Estimated Connection Costs Good Shepherd Lutheran Church fees - 2.31 acres Water House House & Church City TLAC $5,150 $5,150 City Connection $1,030 $2,060 Maple Grove Connection $2,130 $9,841 Sub -total $8,310 $17,051 Sanitary Sewer City TLAC $3,110 $3,110 City Connection $1,030 $2,060 Met Council SAC $2,485 $4,970 Sub -total $6,625 $10,140 Total 1 $14,9351 $27,191 Additional fees Cost to connect from structure to city lines Water meter Monthly use One Per physical connection Per unit /Per acre One Per physical connection Per REU Notes Home and Church to have separate connections to water system If redeveloped in future, additional TLAC /connection fees apply CHAPTER 51: REGULATING PUBLIC SANITARY SEWER AND WATER WITHIN THE CITY OF CORCORAN 51.010: PURPOSE Subdivision 1. Purpose. The City sanitary sewer and water supply systems represent significant public investments and their operation in an efficient and sanitary manner is essential to protect public health, safety and welfare, to safeguard municipal finances and to support development and economic vitality within the community. It is the purpose of this ordinance to protect the integrity, the financial stability and adequacy of the City sanitary sewer and water supply systems by regulating the construction, maintenance and use of those systems, and restricting the installation and use of private water supply wells and individual sewage treatment systems when necessary or appropriate. Priority for extending service is new development and the existing downtown commercial district. It is not the intention of the City to extend service and require connection of existing residential or agricultural properties unless requested as referenced in this ordinance. 51.015: DEFINITIONS Subdivision 1. Definitions. The following terms shall have the meanings given to them unless another meaning is clear from the context: 1.1 Account. A record of utility services used by each property and the periodic charges for those utility services. 1.2 Available (Access to Sewer/Water Line). A trunk or lateral sewer or water line is deemed available to a property when (i) that line is either abutting the property or may be accessed by the property by utility or road easement /ROW, and (ii) the City has included the property within a defined service area approved for immediate utility service. 1.3 City. The City of Corcoran, County of Hennepin, State of Minnesota. 1.4 City Utility System. Facilities used for providing public utility service owned or operated by City or agency thereof, including sewer, storm sewer and water service. 1.5 Commercial. Defined as non - residential and non - agricultural use, which is typically commercial, industrial, or retail; operations. 1.6 Connection Charge. Connection charges are paid to the City by benefitting property owners to cover the City's costs of connection to and administration and operation of the City utility. Connection charges are set by the City Council. 1.7 Fee Schedule. A schedule of all utility rates and charges set by City ordinance. 51 -9 1.8 Residential. Single and multi - family use. 1.9 SAC (Metropolitan Council Sewer Availability Charge), The Sewer Availability Charge (SAC) is a one -time fee by Metropolitan Council Environmental Services for each new connection to or increase in capacity demand on the Metropolitan Disposal System. The City may pass the SAC charge, along with possible local fees, to benefitting property owners. SAC charge units will be based on the assumed generation of 274 daily gallons of waste water flow per unit. Single family residential units will pay one SAC charge unit and other properties will pay a number of units based on estimated daily flow calculations (but in no case less than one unit). The City may periodically revise the SAC charge calculation and unit charge. 1.10 Trunk Line Availability Charges (TLAC). Trunk Line Availability Charges ( "TLAC ") are fees charged to all properties for which a water or sanitary sewer trunk line is available. Separate TLAC will be charged for each of water and sewer trunk lines. The TLAC are charged in recognition of the current benefit to properties for which a trunk line is available, regardless whether the property is connected to the trunk line (whether directly or via a lateral). The City will set and may periodically revise the TLAC. 1.11 Unimproved Land. Land that does not have certain basic services necessary to utilize it for other purposes. These include electricity, telephone, street access, or water available. 1.12 Water and Sanitary Sewer Systems. Water and sanitary sewer transmission pipes, lines, fixtures, meters and all necessary equipment and appurtenances owned or operated by the City utility system for the purpose of providing water and sewer services for public or private use. 51.020: UTILITY CONNECTION, PERMISSIVE OR MANDATORY Subdivision 1. Mandatory Connection. 1.1 As defined in Chapter 5 1.0 10 Subdivision 1.2, all new residential and commercial construction to which utility service is available shall connect to the line at the time of construction. 1.2 When a trunk or lateral water or sewer line is available to an existing commercial property (with a structure), as defined in Chapter 51.010 Subdivision 1.2, all such commercial properties shall connect to the line upon the earlier of (i) reconstruction (other than overlay or maintenance) of an adjacent roadway under which the line lies, or (ii) within one year following availability. Subdivision 2. Permissive Connection. 2.1 The City may extend a trunk or lateral sewer or water line to serve an existing residential neighborhood or commercial district upon petition by property owners within 51 -10 the neighborhood or district. The City may consider the following information in approving or denying the petition: comprehensive cost of the project; cost to individual properties; demonstrated need for the project; existing site conditions of the proposed project; geographic scope of the project area, and any other information the City deems relevant. 2.2 If as a result of a property owner petition, the City makes a water or sewer trunk or lateral line available to existing residential or commercial properties, as defined in Chapter 51.010 Subdivision 1.2, the City shall have the discretion and authority to either require connection to the trunk or lateral line upon construction of the trunk or lateral line, or to defer connection of individual properties on a case -by -case basis. 51.030: CHARGES, RATES AND BILLING Subdivision 1. Availability and Connection Charges. 1.1 Trunk Line Availability Charges (TLAC). TLAC shall be charged to and collected from benefitting properties property as follows: 1.1.1 New Construction. TLAC shall be charged and collected upon approval of the final plat for new construction. New development of residential or commercial property shall be charged one (1) TLAC per acre of pre - developable area. 1.1.2 Existing Construction. In the event service is extended to existing construction as defined in Chapter 51.020 Subdivision 2.1, TLAC shall be charged to each benefitting, residential or commercial property when the trunk or lateral line is made available to the property. TLAC shall be collected within 30 days notice from the City or; at the discretion of the City, collection may be deferred and financed for a period not to exceed 20 years. In the event the City allows deferral of collection, the deferred charge shall bear interest at a rate 1% above the City's cost of borrowing in the year the deferral was approved. Existing developed residential property, commercial property, and unimproved land will be charged one (1) TLAC regardless of acreage. 1.1.3 Additional New Construction Without Platting. In the event of new construction on unimproved land or as a result of teardown on existing platted lots, TLAC shall be collected from each individual or entity requesting or receiving a connection to the City water system. Credit will be given for any prior TLAC paid on behalf of the platted lot. 1.2 Connection Charge. Connection charges shall be paid by all benefitting properties at the time of (a) building permit for new construction, or (b) issuance of connection permit for existing residential and commercial. 1.3 SAC (Metropolitan Council Sewer Availability Charge). SAC shall be charged and collected at time of building permit issuance. 51 -11 1.4 Deferrals. Property owners may apply to the City, pursuant to Minn. Stat. §435.193 -195 for a deferral of payment for sewer and water charges assessed to their property. The City shall have full discretion to consider and approve or deny the request for deferral. Interest shall be assessed upon and accrue against all deferred charges. Subdivision 2. Utility Usage Charges. 2.1 Charge for Water Usage. Utility customers shall be billed for water based on metered usage in per thousand gallon units. 2.2 Charge for Sanitary Sewer System Usage. Utility customers shall be billed for sanitary sewer based on metered usage of water in per thousand gallon units. 2.3 Administrative Base Charge. In addition to metered usage charges, utility customers shall be billed a minimum administrative base charge for water and sanitary sewer service. The administrative base charge shall be paid at the same time and in the same manner as metered usage payments. 2.4 Water Treatment Surcharge. Utility customers shall be billed for a water treatment surcharge in an amount set by the City Council and adopted by ordinance. This surcharge shall be paid at the same time and in the same manner as usage charge payments. The water treatment surcharge shall be used to offset the costs of water treatment performed by the City of Maple Grove. 2.5 Fee Schedule. A utility fee schedule shall be prepared annually by the City Administrator and presented to the City Council for approval and adoption in ordinance form. The charge schedule shall be comprehensive and list all utility charges, including incentive -based water conservation incentive charges. 2.6 Frequency of Charges. Utility customers shall be invoiced monthly for utility services. Utility customers shall pay utility invoices upon the terms established by the City and as stated in the invoice. The City may contract with third party vendors to perform billing services. 2.7 Designation of Billing Address. All bills and notices pertaining to water and sanitary sewer systems sent by the City shall be sent to the house or street number of the property. If an owner or agent desires that personal notice be sent to a different address, that person shall file an application therefore with the City. Any error or change in any address shall be promptly reported to the City. 51 -12 2.8 Late Charges; Delinquent Bills. A late charge, in an amount established in ordinance, shall be charged if bills are not paid by the due date established in that bill. If a bill is not paid within 30 days of the date that it becomes due, it shall be deemed delinquent. When a bill becomes delinquent, the City shall notify the property owner, in writing, of the same. An additional late charge shall be added on each monthly calculation date upon which a delinquent bill, including any previous late charges, remains unpaid. 2.9 Assessing Delinquent Charges. The City maintains the authority to certify delinquent charges to the Hennepin County Auditor for collection with taxes and to shut off water to property in certain cases where delinquencies are greater than 80 days. It shall be the practice of the City to certify delinquent payments annually, but this may be done on a more frequent basis at the discretion of the City Council. Before certification for collection, or shut off, the City shall notify the property owner of the date and time of the meeting to address the delinquency. The City Council shall have final authority over actions related to delinquent payments or shut off for a property. 2.10 Errors in Billing. The City Administrator shall be authorized to make adjustments in water charges when, in the opinion of the City Administrator, the amount billed to a utility customer was erroneous due to an inaccurate or defective meter, or due to other mistake. 51.040 CONSTRUCTION, MAINTENANCE, OWNERSHIP Subdivision 1. Authority to Conduct Services 1.1 Permit Required for Connection Work. No person shall open, connect with, use, alter, or disturb any public water line or public sewer line or appurtenance thereof without first obtaining a written permit from the City pursuant to this section. 1.2 Persons Authorized to Work on City Water and Sewer System. Only a duly authorized employee of the City or City contractors, are permitted to do any work on City water lines, or water meters connected to the City water system, . 1.3 Damaging or Tampering Prohibited. No person shall maliciously, willfully, or negligently break, damage, destroy, uncover, deface, or tamper with any structure, appurtenance, or equipment which is part of the municipal water line infrastructure. 1.4 Inspections. The Building Inspector and any other duly authorized City employee, bearing proper credentials and identification, shall be permitted to enter upon all properties for the purposes of inspection, observation, measurement, sampling, and testing in accordance with the provisions of this section. 51 -13 Subdivision 2. Water System. 2.1 Water Ouality. The City purchases all utility system water from the City of Maple Grove, which has the authority to establish and control water quality standards as well as ordinances and rules applicable to the preservation and use of the water it supplies to the City. The use and supply of water furnished by Maple Grove shall at all times be governed by the applicable Maple Grove ordinances and rules in effect for the preservation, use and protection of its water supply. The City hereby adopts the applicable City of Maple Grove preservation, use and protection ordinances and rules by reference, and shall enforce said ordinances and rules hereunder. The City reserves the right to adopt additional ordinances and rules affecting the preservation, use and protection of its utility system water. 2.2 Maintenance and Repair of Water Mains. The City shall be responsible for maintenance and repair of the water line infrastructure including the water shutoff valve out to the lateral connection. Maintenance and repair of water lines located on private property from the water shutoff valve to the home is the responsibility of the property owner. If a property owner fails to make the necessary repairs to the water line within 30 days after the owner is notified to do so by the City, in writing, the City may cause the repairs to be completed and charged to the property owner for all costs associated with the repair. In cases where an emergency is declared, the City shall cause repairs to the water system to be made immediately, which may include turning off the water to the property immediately. 2.3 Water Meters. 2.3.1 Water Meter Required. No person except authorized City employees shall use water from the City water supply system or permit water to be drawn therefrom, unless the water is metered by passing through a meter supplied or approved by the City. 2.3.2 Tampering Prohibited. No person shall connect, disconnect, disassemble, alter, cause to be altered, tamper, obstruct, or interfere with any City water meter, unless authorized by the City. 2.3.3 Bypassing Meters or Taking Water. No person shall bypass or tamper with any water meter for any reason. 2.3.4 Ownership of Meters. Water meters shall be and remain the property of the City. Meters may be removed, replaced, or changed by the City whenever the City deems it necessary. 51 -14 2.3.5 City Access to Read, Repair, and Replace Meters, Conduct Inspections. Authorized City employees shall have access at reasonable hours of the day to all parts of every building and premises connected with the City water supply system to read, repair, and replace meters and conduct inspections. Before entering private property to do so, the City shall solicit the written consent of the property owner. If a property owner refuses to give consent or fails to respond, the City may pursue legal options to enter the property. 2.3.6 Cost of Inspection. City staff will set and impose a cost for inspecting a meter that is reported to be malfunctioning or defective. This cost shall be reimbursed to the property owner should the meter require replacement or repair. 2.3.7 Cost of Repair. The City shall be responsible for the repair and replacement of water meters unless a meter is damaged by a property owner intentionally or the damage is due to carelessness on the part of the property owner. In such instances, the property owner shall be responsible for the costs of repair and/or replacement. 2.3.8 Meter Accuracy. The City may charge a fee as established annually for investigating and testing meter accuracy. If the meter is determined to be faulty, the charge will be refunded. 2.4 Water System Mapping. The City shall maintain a comprehensive water system map detailing the following information: The number and line locations, the type and diameter of pipe, and the location of access points. The City shall maintain a program of regular inspection and maintenance performed on its water system lines. The City shall also maintain a program for lift station inspection and maintenance. 2.5 Water Use Conservation. The City reserves the right to impose water use restrictions pursuant to conservation efforts as required by regulatory authorities. The City may adopt administrative policies and procedures related to and regulating water conservation practices. 2.6 Fire Hydrants. Fire hydrants located within the limits of the City of Corcoran shall be the property of the City. Only persons authorized by the City shall be allowed to open and operate any fire hydrant in the City for any purpose. Temporary access to hydrants may be granted by the City to previously unauthorized persons via a permit issued by the City. Payment for water used, except for that used in firefighting, shall be made in accordance with adopted ordinance. 2.7 City Not Liable for Damages Resulting from Interruption of Service. The City shall not be liable for any damages which result from any stoppage or slowing of the supply or flow of water as a result of breaks in mains, service pipes, fixtures, or by reason of obstruction or the breakdown of machinery. The City shall also not be liable for any damages which result from such stoppage or slowing that is the result of any necessary repair, or any other interruption in service. 51 -15 2.8 Cross Connections Prohibited. No City water pipe shall be connected with any pump, well, or tank that is connected with any other source of water supply. When such a connection is found, the City shall notify the owner of the property on which the connection is found and order that the cross connection be disconnected. If this is not accomplished immediately, the water supply to the property may be turned off at the direction of the City Council. Before any new connection to the water system is permitted, the City shall ascertain that no cross - connection will exist when the connection is made. 2.9 Abandoned Services. 2.9.1 Disconnection Required. All service installations connected to the water system that have been abandoned or have become useless for further service shall be disconnected at the main by the City. All pipe and appurtenances removed shall be the property of the City. 2.9.2 Change to New Water Service. When a new primary structure is erected on the site of an old structure, and it is desired to increase or alter the old water service, no connections with the City mains shall be permitted until all the old service is removed and the main plugged. If there is an existing water service to an accessory structure, it may remain in use. 2.10 Irrigation Systems. All irrigation systems connected to the municipal system shall be installed per plumbing code and have a rain detection device so as to prevent irrigation during rain events. 2.11 Emergency Water Restrictions. The authorized staff to act in a water emergency include the Mayor, Engineer, Public Works Superintendent and Administrator. When any two of the authorized staff determine pressure or quantities are (or may become) inadequate, a water emergency may be declared by posted notice and typical City communication methods (website, etc.). 2.11.1 Council will review the water emergency restrictions at the next regular Council meeting and confirm or remove the restriction. Subdivision 3. Sewer System. 3.1 Maintenance and Repair of Sewer System. The property owner shall be responsible for maintaining and repairing the sanitary sewer line from the structure to the connection with the public sewer main. The City shall be responsible for maintaining and repairing the remainder of the sanitary sewer infrastructure. If a property owner fails to make the necessary repairs to the sewer line infrastructure within 30 days after the owner is notified to do so by the City, in writing, the City may cause the repairs to be completed and charged to the property owner for all costs associated with the repair. In cases where an emergency is declared, the City shall cause repairs to the sewer system to be made immediately. 51 -16 3.2 Sewer Mapping. The City shall maintain a comprehensive sanitary sewer system map detailing the following information: The number and location of manholes, the number and location of service connections, line locations, the type and diameter of pipe, and the location of lift stations. The City shall maintain a program of regular inspection and maintenance performed on sanitary sewer lines. The City shall also maintain a program for lift station inspection and maintenance. 3.3 Damaging or Tampering Prohibited. No person shall maliciously, willfully, or negligently break, damage, destroy, uncover, deface, or tamper with any structure, appurtenance, or equipment which is part of the sanitary sewer system. 3.4 Inspections. Every person owning real estate that discharges into the City sanitary sewer system shall allow the Building Inspector, any duly authorized City employee, designated representative of the City, or a licensed plumber bearing proper credentials and identification, to enter the property for the purposes of inspection, observation, measurement, sampling, and testing in accordance with the provisions of this section. This includes to confirm that there is no sump pump or other prohibited discharge into the sanitary sewer system. Any person refusing to allow their property to be inspected shall immediately become subject to a surcharge in an amount established by the fee schedule. Any property found to be discharging storm water into the sanitary sewer system, either directly or indirectly shall make the necessary changes and furnish proof of the changes to the City within six months of the inspection. A surcharge in an amount established by the fee schedule shall be imposed on the property owner's sanitary sewer utility bill for properties in violation of this ordinance and continue until the property is found to be in compliance. 3.4.1 If a person does not wish to allow the City to enter a building to conduct the required activity, he or she may retain a licensed plumber to conduct the activity. The private inspector must have credentials that are acceptable to the City. The private inspector shall provide the City with the relevant samples, tests, reports, drawings, photos, or any other information that is being requested. 3.5 City Not Liable for Damages Resulting Interruption of Service. The City shall not be liable for any damages which result from the backup of sewer lines as a result of breaks in mains, service pipes, fixtures, or by reason of obstruction or the breakdown of machinery. The City shall also not be liable for any damages which result from such stoppage or slowing or backup that is the result of any necessary repair, or any other interruption in service. 3.6 Discharge to Public Sewer. No person shall discharge or cause to be discharged any prohibited waste discharges as defined in the Metropolitan Council's waste discharge rules (WDR), February 2013 or latest version. This includes harmful wastes, whether liquid, solid, or gas, capable of causing obstruction to the flow in the sewer system, damage, or hazard to sewer structures, equipment, or personnel. No person shall discharge or cause to be discharged any storm water, surface water, groundwater, runoff, subsurface drainage, cooling water, or industrial processed waters to any City sanitary 51 -17 sewer, or otherwise interfere with the proper operation of the City sewer system. This includes sump discharges. 3.6.1 Industrial and Commercial Strength. Industrial users discharging wastewater into public sewers shall apply for an industrial discharge permit according to the WDR (February 2013 or latest version), unless MCES determines that the wastewater has an insignificant impact on public sewers. 3.7 Abandoned Services. 3.7.1 Disconnection Required. All service installations connected to the sanitary sewer system that have been abandoned or have become useless for further service shall be disconnected at the main by the City. All pipe and appurtenances removed shall be the property of the City. 3.7.2 Change to New Sanitary Sewer Service. When a new structure is erected on the site of an old structure, and it is desired to increase or alter the old sanitary sewer, no connections with the City mains shall be permitted until all the old service is removed and the main plugged. 51.050 ADMINISTRATION AND ENFORCEMENT Subdivision 1. 1.1 Duties, Responsibilities, and Authority of City Administrator. The City Administrator shall be responsible for the implementation of this section and shall report annually to the City Council, as a part of the annual City budget process. At that time, the City Administrator shall inform the City Council of the status of the condition of the infrastructure, replacement requirements, and the financial condition and performance of the utility enterprise fund. Subdivision 2. Penalties. 2.1 Any person who violates any of the provisions of this ordinance shall be guilty of a misdemeanor. Each day that any violation is continued shall constitute a separate offense. Subdivision 3. Liability for Damages. 3.1 A person who violates any of the provisions of this ordinance is liable to the City for any expense, loss, or damage incurred by the City by reason of such violation. Subdivision 4. DelinquentAccounts. Delinquent accounts shall be subject to the following procedures: 4.1 Penalties. A late payment penalty of ten percent shall be assessed on all accounts with a past due balance. 51 -18 4.2 Shut -off for non - payment. Water shall not be shut -off until notice and an opportunity for a hearing before the city council has been provided to the occupant and owner of the premises involved. 4.2.1 If any bill is not paid by 30 days after the due date listed on the bill, the city shall send a letter by first class mail demanding payment within 30 days of the date of the letter. 4.2.2 If any bill is not paid by 60 days after the due date listed on the bill, the city shall send a second letter by first class mail stating that if payment is not made within 20 days of the date of the letter, water service to the premises will be shut -off for nonpayment. 4.2.3 The first and second letters shall contain the title, address and telephone number of the official in charge of billing. 4.2.4 The city clerk shall have the authority to adjust the customer's bill or enter into a mutually agreeable payment plan. 4.2.5 The letters shall also state that any occupant or owner has the right to a hearing before the water service is shut -off. The owner or occupant may be represented in person and by counsel or any other person of owner's choosing. The owner or occupant may present orally or in writing their complaint to the city council. 4.2.6 If an occupant or owner requests a hearing, the water shall not be shut -off until the hearing process is complete. 4.2.7 If a customer fails to pay a bill when due and fails to request a hearing under this part, service will be shut -off at the time specified in the notice. Any residential property for which water service has been terminated under this subdivision shall be deemed uninhabitable under City code. 4.3 Certification for collection with taxes. 4.3.1 Unpaid charges on water, sewer, and other utility services shall not be certified to the county auditor until notice for a hearing has been provided to the owner of the premises involved. The notice shall be sent by first class mail and shall state that if payment is not made by September 25, the entire amount unpaid plus a penalty of ten percent will be certified to the county auditor for collection as other taxes are collected. The notice shall also state that the occupant may, before such certification date, attend or schedule a hearing on the matter to object to certification of unpaid utility charges. 51 -19 4.3.2 The owner of the property shall have the option of paying the balance due on the account by September 25. After this date, the certified roll will be finalized. After the date the certified roll is finalized, payments will still be accepted but will include the ten percent penalty. (Ord. 277, passed 7- 24 -14) 51 -20 STAFF REPORT Agenda Item 11 b. Council Meeting: Prepared By: February 26, 2015 Brad Martens Topic: Action Required: Commissioner Appointment — Elm Creek Approval Watershed Commission Summary: The Elm Creek Watershed Commission is the regional governmental unit responsible for protecting the water resources of Elm Creek Watershed which covers most of the City of Corcoran. The commission is governed by a seven member board comprised of commissioners from the member communities which include Champlin, Corcoran, Dayton, Maple Grove, Medina, Plymouth, and Rogers. It meets on the second Wednesday of the month at 11:30 am at Maple Grove City Hall. Corcoran resident Cindy Patnode has served as the commissioner representing Corcoran since she was appointed on February 9, 2012. Recently she has been accompanied by Susan Nelson of Wenck to attend the Technical Advisory Committee meeting which takes place prior to the regular board meeting as well as provide any technical guidance as needed. While Cindy Patnode has done a wonderful job in her capacity, she informed staff some time back that if someone else was interested she would like to take a break from the commission. In fall 2014 staff was contacted by John Bottema who lives at 10500 Trail Haven Road about his interest in getting more involved in the Corcoran community and specifically the watershed commission. Staff met with John who shared that he is passionate about water resources and even volunteers his time outside of work to that endeavor. Staff requests the City Council consider appointing John Bottema to the Elm Creek Watershed Commission as Corcoran's board member. Mr. Bottema will be present at the meeting to introduce himself and answer questions from the City Council. Ms. Patnode has made staff aware she is willing to serve as an alternate in the event that Mr. Bottema is unavailable to attend a meeting. Financial /Budget: Commission members serve without compensation. Alignment with Values: This item relates to the following adopted values: EQUAL OPPORTUNITY We believe that every employee and citizen should be afforded an equal opportunity to participate in all aspects of employment, citizenship, and governance in the City of Corcoran based exclusively on their ability to contribute. Page 2 Options: 1. Appoint John Bottema to the Elm Creek Watershed Commission as Corcoran's board member; appoint Cindy Patnode as an alternate member in the absence of John Bottema. 2. Take no action and ask Cindy Patnode to continue as Corcoran's board member. Recommendation: Appoint John Bottema to the Elm Creek Watershed Commission as Corcoran's board member; appoint Cindy Patnode as an alternate member in the absence of John Bottema. Council Action: Consider a motion to appoint John Bottema to the Elm Creek Watershed Commission as Corcoran's board member; appoint Cindy Patnode as an alternate member in the absence of John Bottema. Attachments: N/A STAFF REPORT Agenda Item 11 c. Council Meeting: Prepared By: February 26, 2015 Brad Martens Topic: Action Required: Commissioner Appointment — Planning Approval Commission Summary: On February 28, 2015 the following Planning Commission member terms are set to expire: • Meredith Wu • Darrell Krueger Staff has received an application from Meredith Wu requesting reappointment to the Planning commission. It is requested that the City Council review the application and consider reappointment. Since Darrell Krueger has opted not to reapply, and if Meredith Wu is appointed the Commission would be full at five members due to the recently approved ordinance amendments. Financial /Budget: Commission members serve without compensation. Alignment with Values: This item relates to the following adopted values: EQUAL OPPORTUNITY We believe that every employee and citizen should be afforded an equal opportunity to participate in all aspects of employment, citizenship, and governance in the City of Corcoran based exclusively on their ability to contribute. Options: 1. Reappoint Meredith Wu to the Planning Commission for a term of March 1, 2015 — February 28, 2018. 2. Decline the reappointment of Meredith Wu to the Planning Commission. Recommendation: Reappoint Meredith Wu to the Planning Commission for a term of March 1, 2015 — February 28, 2018. Page 2 Council Action: Consider a motion to reappoint Meredith Wu to the Planning Commission for a term of March 1, 2015 — February 28, 2018. Attachments: 1. Planning Commission Application — Meredith Wu CITY OF CORCORM 8200 County Road 116, Corcoran, MN 55340 JAN 2 9 2015 763.420.2288 — Office E- mail - general(aki.corcoran.mnus /Web Site - w .ci.corcoran.mn.us COMMISSIONS APPLICATION Please indicate by order which of the following you are interested in (1,2,3, etc.): 2 Parks and Trails Commission Meets the 3id Tuesday of the month at 7:00 p.m. - City Hall Planning Commission Meets the 15' Thursday of the month at 7:00 PM - City Hall Watershed Commission Meets the 2 "d Wednesday of the month, 11:30 AM — Maple Grove City Hall Charter Meets once yearly We welcome you as an applicant for one of the City's commissions. Residents of Corcoran are eligible for nomination to any of the City's commissions as established by the City Council. Please complete the following information, attach extra sheets if necessary, and return. Accommodations will be provided, upon request, to allow individuals with disabilities to participate in the application process. DATA PRACTICES ADVISORY We are required to provide the following information to you. Under Minnesota law, your name and home address are public information, which must be provided to anyone who requests it. If appointed to a commission, the following information will also be public: education and training background, previous work experience, work location, a work telephone number, and any expense reimbursement. The other information requested below is classified as private. This information will be used by the Commissioners, and the City Council in determining whether you should be appointed to a_ commission. Therefore, all of the information will be provided to the Commissioners and City Council in a public forum and will be reviewed in public. Failure to provide the requested information may result in your not being considered for an appointment. \ \CSBS \cityhall \City Hall Information \CITY GOVERNMENT \Council, Commissions & Committees \Commission Application.doc Please complete the information below: Name: n 7e o !rH Address: 8�9s c�l,v .2o�to Coleco�n� m..� SS34�o Phone: (h) 7(03 vil& (w) Gia 373 y�o (c) Gib o�os /9!� 3 Fax: E -mail: Please answer the following questions (use the back side if more space is needed): 1) How long have you been a Corcoran resident? /q &f-7 05 7- cS -;f 2) Please list any city committees/ commissions you have served on in the past, either for the City of Corcoran or another community. Please include the dates of service and if you held any positions such as Chair or Secretary. PLftNi✓�nl� CAM. MI.SS�ON�' -7e �si.✓GE oZ (D/a. c=171/ p,c jre�.p2A„� 3) Please describe why you feel qualified to serve on the Commission, for which you are applying, including any other relevant experience with the issues faced by the Commission. 9, 4) Why are you interested in serving on this Commission? i3 0'� -"k-Q. 66 Q- �w Gtr r-u C .C/, t o cc L e do ra ,� G�.fvv r.- -+� 2sPi� ✓�oC� r.-v 'fG�.F, U _'a'w� . f- r-,.2_ G�.G.., w�C.L �zzcaC iz� \ \CSBS \cityhall \City Hall Information \CITY GOVERNMENT \Council, Commissions & J Committees\Commission Application.doc S�- ca�r"Y�viJKGGLvr -� . If appointed, I agree to disclose any conflict of interest I might have in reviewing or approving any contract, license, permit, application, appointment, land use decision, public improvement, or other matter that comes before me? Please sign and date this Application and return to: City of Corcoran 8200 County Road 116 Corcoran MN 55340 Date // Z'411!5 Applicant Signature \ \CSBS \cityhall \City Hall Information \CITY GOVERNMENT \Council, Commissions & Committees \Commission Application.doc STAFF REPORT Agenda Item 11 d. Council Meeting: Prepared By: February 26, 2015 Brad Martens Topic: Action Required: Commissioner Appointments — Parks and Approval Trails Commission Summary: On February 28, 2015 the following Planning Commission member terms are set to expire: • Rachel Tessmer • Judith Strehler • Val Nybo Staff has received applications from each of the above members requesting reappointment. It is requested that the City Council review the applications and consider reappointment. If all members are approved the commission would remain at nine members. Recently adopted ordinances amendments will require the commission to reduce to seven members over time through attrition. Financial /Budget: Commission members serve without compensation. Alignment with Values: This item relates to the following adopted values: EQUAL OPPORTUNITY We believe that every employee and citizen should be afforded an equal opportunity to participate in all aspects of employment, citizenship, and governance in the City of Corcoran based exclusively on their ability to contribute. Options: 1. Reappoint Rachel Tessmer, Judith Strehler, and Val Nybo to the Parks and Trails Commission for a term of March 1, 2015 — February 28, 2018. 2. Decline to reappoint one or more members to the Parks and Trails Commission. Recommendation: Reappoint Rachel Tessmer, Judith Strehler, and Val Nybo to the Parks and Trails Commission for a term of March 1, 2015 — February 28, 2018. Page 2 Council Action: Consider a motion to reappoint Rachel Tessmer, Judith Strehler, and Val Nybo to the Parks and Trails Commission for a term of March 1, 2015 — February 28, 2018. Attachments: 1. Parks and Trails Commission Application — Rachel Tessmer 2. Parks and Trails Commission Application — Judith Strehler 3. Parks and Trails Commission Application —Val Nybo �w r CITY OF CORCORAN 8200 County Road 116, Corcoran, MN 55340 763.420.2288 — Office E- mail - oeneralr@ci.corcorammnus /Web Site - w .ci.corcoran.mn.us COMMISSIONS APPLICATION Please indicate by order which of the following you are interested in (1,2,3, etc.): Parks and Trails Commission Meets the 3rd Tuesday of the month at 7:00 p.m. - City Hall Planning Commission Meets the 1" Thursday of the month at 7:00 PM - City Hall Watershed Commission Meets the 2nd Wednesday of the month, 11:30 AM — Maple Grove City Hall Other We welcome you as an applicant for one of the City's commissions. Residents of Corcoran are eligible for nomination to any of the City's commissions as established by the City Council. Please complete the following information, attach extra sheets if necessary, and return. Accommodations will be provided, upon request, to allow individuals with disabilities to participate in the application process. DATA PRACTICES ADVISORY We are required to provide the following information to you. Under Minnesota law, your name and home address are public information, which must be provided to anyone who requests it. If appointed to a commission, the following information will also be public: education and training background, previous work experience, work location, a work telephone number, and any expense reimbursement. The other information requested below is classified as private. This information will be used by the Commissioners, and the City Council in determining whether you should be appointed to a commission. Therefore, all of the information will be provided to the Commissioners and City Council in a public forum and will be reviewed in public. Failure to provide the requested information may result in your not being considered for an appointment. H: \City Hall Information \CITY GOVERNMENT \Council, Commissions & Committees\2012 Commission Application.doc Please complete the information below: Name: �+ Address: Phone: (h) _ ��( (c) Fax: E -mail: Please answer the following questions (use the back side if more space is needed): 1) How long have you been a Corcoran resident? 2) Please list any city committees/ commissions you have served on in the past, either for the City of Corcoran or another community. Please include the dates of service and if you held any positions such as Chair or Secretary. oyn -Q o-,ruQ L C C '1(5y a%;IUMtsul icyL 3) Please describe why you feel qualified to serve on the Commission for which you are applying, including any other relevant experience with the issues faced by the Commission. 40-L c ca�Q 4) Why are you interested in serving on this Commission? H: \City Hall Information \CITY GOVERNMENT \Council, Commissions & Committees\2012 Commission Application.doc}�} I tLp_ qkal I ��- (qtLJ-k If appointed, I agree to disclose any conflict of interest I might have in reviewing or approving any contract, license, permit, application, appointment, land use decision, public improvement, or other matter that comes before me? Please sign and date this Application and return to: City of Corcoran 8200 County Road 116 Corcoran MN 55340 Date C — /5— — Appl Fant Signature HACity Hall Information \CITY GOVERNMENT \Council, Commissions & Committees\2012 Commission Application.doc Please complete the information below: Name: jud4 0V Address: 2?,19tr G unjel- Kpa ev' I`b-o Phone: (h) (pt g%7 -gSpi (w) (c) Fax: E -mail: Sv ro v � V Please answer the following questions (use the back side if more space is needed): 1) How long have you been a Corcoran residen 2) Please list any city committees/ commissions you have served on in the past, either for the City of Corcoran or another community. Please include the dates of service and if you held any positions such as Chair or Secretary. 3) Please describe why you feel qualified to serve on the Commission for which you are applying, including any other relevant experience with the issues faced by the Commission. I / ">z 746 4) Why are you interested in serving on this Commission? rv6r e�i - '6�e- -in -uv 2 4AL GGvz e U C�co10-n- U)d t� H:ACity Hall hif at on \CITY GOVERNMENT \Cou , Commissions & Committees \Commission Application.doc If appointed, I agree to disclose any conflict of interest I might have in reviewing or approving any contract, license, permit, application, appointment, land use decision, public improvement, or other matter that comes before me? Please sign and date this Application and return to: City of Corcoran 8200 County Road 116 Corcoran MN 55340 Applicat,8ignUture Date 2 10 7,015 H:ACity Hall Information \CITY GOVERNMENT \Council, Commissions & Committees\Commission Application.doc t Sa- CTY OF CORCORAAN 8200 County Road 116, Corcoran, MN 55340 763.420.2288 - Office E -mail - generaWGi.corcoran.mn.us /Web Site - www.ci.corcoran.mn.us COMMISSIONS APPLICATION Please indicate by order which of the following you are interested in (1,2,3, etc.): Parks and Trails Commission Meets the 3'6 Tuesday of the month at 7:00 p.m. - City Hall Planning Commission Meets the 1st Thursday of the month at 7:00 PM - City Hall Watershed Commission Meets the 2nd Wednesday of the month, 11:30 AM - Maple Grove City Hall Other We welcome you as an applicant for one of the City's commissions. Residents of Corcoran are eligible for nomination to any of the City's commissions as established by the City Council. Please complete the following information, attach extra sheets if necessary, and return. Accommodations will be provided, upon request, to allow individuals with disabilities to participate in the application process. DATA PRACTICES ADVISORY We are required to provide the following information to you. Under Minnesota law, your name and home address are public information, which must be provided to anyone who requests it. If appointed to a commission, the following information will also be public: education and training background, previous work experience, work location, a work telephone number, and any expense reimbursement. The other information requested below is classified as private. This information will be used by the Commissioners, and the City Council in determining whether you should be appointed to a commission. Therefore, all of the information will be provided to the Commissioners and City Council in a public forum and will be reviewed in public. Failure to provide the requested information may result in your not being considered for an appointment. H_ICity Hall Infonnatlon\CITY GOVERNMENT\Council, Commissions & Committees12012 Commission Application.doc Please complete the information below: Name: \j ` l7 Address: �_p 850 ©OL_Y__A x_4» 0Y Gore orzk -rt MM 5-531 L�_ Phone: (h) 7j a. � (w) �� (c) 4., 1 � 5Ig Fax: -7445- E -mail: V i1 S 6 O 0 Please answer the following questions (use the back side if more space is needed): 1) How long have you been a Corcoran resident? ,>I, ) V 5 C l qg4) 2) Please list any city committees/ commissions you have served on in the past, either for the City of Corcoran or another community. Please include the dates of service �a,{nd if you held any positions such as Chair or Secretary. a rho V-0- n J " c_¢_o -5 - 1 I g 4- _ P rGSCan -aE~ C ?re,t,,CA r► + , Tre_a,S v_ --c._r ' ?rod z,--+ u r COY Gp r6= Y1 C.. p Lf.ri4Y- I 1JaZ.e, C_ o n-, m 1 44-.e-, - 4'UO -3 YGJerrj -' � u,r M) i Tri g C. o rv%Yn % o n - 900 L� y P " -e_ -,e - 3) Please describe why you feel qualified to serve on the Commission for which you are applying, including any other relevant experience with the issues faced by the Commission. In w or k A_n� W i+h Gprn rn t�n.M�. fp- -- ha-vv J2,-p,e'jw" ---�,o iti ��nr+ / t'�Lu}mrr�G,^►d �c.-} ior�g �v► 1 l no+- . lea Q,�►e ✓y an.o--,- , bar- m u�- reprt6e -a-l-,-, 44 Qyr6e- ctm man P-� , 4) nWhy are you interested in serving on this Commission ?�+ l -6 r� , t C I I a-n q r n I -- � a..n n in -#-�i9 r - %.e- - ur G- v,5 X hf� � era l nvo 1ve'me rn ! t a SQ.r h�t.I . H:1City Fall InformationTITY GOVERNMENT1Council, Commissions R Committees12012 Commission Application.doc If appointed, I agree to disclose any conflict of interest I might have in reviewing or approving any contract, license, permit, application, appointment, land use decision, public improvement, or other matter that comes before me? Please sign and date this Application and return to: City of Corcoran 8200 County Road 116 Corcoran MN 55340 Va,e� Applicant Signature Date ' f H:1City Hall InformationTITY GOVERNMENTTouncil, Commissions & Committcesl2012 Commission Application.doe STAFF REPORT Agenda Item 11 e. Council Meeting: Prepared By: February 26, 2015 Brad Martens Topic: Action Required: Administration Department Reorganization Approval Summary: The Administration Department functions as the center of City operations and supports the other departments of the City as well as the City Council and commissions. The department consists of four employees: • City Administrator • City Clerk • Administrative Support/Payroll and Benefits Coordinator • Code Compliance Official An organizational chart of the existing department is attached. The size of the department has remained at four full -time equivalents (with consultant support) for over 10 years. This has functioned sufficiently in the past as the tasks required of the organization have changed incrementally and staffing could adapt on the same pace. The addition of municipal water and sanitary services as well as the approval of the Ravinia development and mulitple projects moving forward (downtown /TIF project, Sawgrass, new Council priorities, MS4 /SWPPP requirements, etc.) as well as projects that need attention (increased communication, paving roads, business outreach /economic development, legislative involvement, park planning, etc.) represents a watershed change for the City of Corcoran. These changes have ushered in a new era of opportunity along with new challenges and responsibilities. Staff have been pushed to the limits on what can be accomplished by a team of four and it is time to consider the addition of a Administration Department team member. Essentially this non - incremental change in responsibilties requires a non - incremental change in staffing. For several months I have considered options to increase the capacity of the Administration Department. The initial thought was to simply add a fifth employee to the department to assist the City Administrator on special projects. The thought was that as new tasks came forward a few of them could be passed on to this new employee taking some of the load off of the City Administrator. What I have come to realize is that the existing structure of the Administration Department is unable to meet the needs of the organization and must be addressed. Therefore, adding a person to a poor structure is a bad idea. Page 2 Over the past few months I have taken on an exercise of redesigning what the Administration Department needs to look like to meet the needs of the community now as well as to be able to grow into the needs of the community of the future. The exercise involved taking all of the duties of the department and placing them into job descriptions that grouped complementary tasks together in order to make the positions as efficient as possible. An example of this is grouping accounting related tasks into one position instead of having multiple people working on accounting tasks as a small portion of their job. Additionally I focused on the structure of supervision of the department. Currently the City Administrator is the direct supervisor of the day to day operations of the department. The other areas the City Administrator oversees or supports includes public works, public safety, planning, engineering, finance, human resource management, parks, City Council, Planning Commission, and Parks and Trails Commission. In addition it is the responsibility of the City Administrator to monitor and be engaged in many outside activities and initiatives to protect and promote the City such as Met Council policy creation, legislative initiatives, watershed initiatives, Hennepin County and State of Minnesota intiatives, etc. These important responsibilities require additional support to allow the City Administrator to focus on the areas outside of the day to day operations of the Administration Department. It is with these items in mind that it is strongly recommended to change the structure of the Administration Department through a reorganization as follows: Eliminate two existing positions: • City Clerk (pay grade 9; $50,724 - $61,862) • Administrative Support/Payroll and Benefits Coordinator (pay grade 8; $47,928 — $58,455) Add three new positions: • City Clerk /Administrative Services Coordinator (pay grade 11; $56,820 - $69,286) • Deputy Clerk (pay grade 8; $47,928 — $58,455) • Administrative Assistant (pay grade 6; $42,792 - $52,192) The proposed reorganization direclty affects two members of the team through the elimination of their positions. The reorganization is in no way related to performance of the employees and should not be considered as such. Staff supports the affected individuals efforts to apply for the three new positions if interested. The result of the reorganization improves the organization in the following ways: • Streamlines the Administration Department to increase efficiency • Allows for one person to take over accountant style duties of claims, payroll, benefits administration, utility billing, etc. • Allows for a supervisor to manage the department and take on statutory duties (elections, audit, etc.) and meet the needs of a growing community. Page 3 • Allows for a support position to be customer centered for immediate contact to those calling or walking in to City Hall. • Frees up the Code Compliance Official to be out in the field monitoring the additional activity that comes along with new development. • Decreases the reliance of consultant staff taking on additional duties • Allows the City Administrator to focus on duties which make the most sense and to plan for the needs of the growing community The process moving forward takes several steps as outlined below: • Step one: February 26, 2015 City Council meeting • Receive support of reorganization plan and direction to proceed as presented • Approve the job description and authorization to post the new position of City Clerk /Administrative Services Coordinator • Step two: February 27, 2015 — April 8, 2015 • Post new City Clerk /Administrative Services Coordinator position externally for hire • Applications due March 19, 2015 • First round interviews completed by April 3, 2015 • Second round interviews completed by April 8, 2015 • Step three: April 9, 2015 City Council meeting • Approve conditional offer to the City Clerk /Administrative Services Coordinator • Approve actions required for the reorganization • Eliminate the City Clerk and Administrative Support /Payroll and Benefits Coordinator positions effective May 12, 2015 • Approve job description and authorization to post new position of Deputy Clerk internally • Step four: April 10, 2015 — May 8, 2015 • Post new Deputy Clerk position internally for hire • Applications due April 20, 2015 • Interviews completed by May 1, 2015 • Step five: First City Council meeting in May; need to move to Monday, May 11, 2015 if possible o Appoint Deputy Clerk to position effective May 12, 2015 • Step six: May 12, 2015 — June 10, 2015 • City Clerk /Administrative Services Coordinator begins employment on May 18, 2015 • Develop final job descripton for Administrative Assistant position • Step seven: June 11, 2015 City Council meeting o Approve the job description and authorize to post the new position of Administrative Assistant • Step eight: June 12, 2015 — July 22, 2015 o Post new Administrative Assistant position externally for hire Page 4 • Applications due July 2, 2015 • First round interviews completed by July 15, 2015 • Second round interviews completed by July 22, 2015 • Step nine: July 23, 2015 City Council meeting o Approve conditional offer to the Administrative Assistant with anticipated start date of August 17, 2015 It is noted that the above plan has the Administrative Assistant position joining the organization later on in 2015. The reason for this is to allow the new City Clerk /Administrative Services Coordinator to be involved in finalizing the job description and the hiring process. This essentially means that the additional staff person will not be on board until late August. The Administration Department would continue to function as a team of four until that time. The reorganization process is significant in nature and has been discussed individually with City Councilmembers and in consultation with the City Attorney. Affected staff were presented the recommended action on February 9, 2015. Recommending a reorganization of this scale is difficult in that it affects two individuals who have given significant time, effort, and passion to the City of Corcoran. I have not taken that lightly which is why I spent a great deal of time trying to find a way to add a position to the existing team. As I stated earlier, I am convinced however that the existing structure is not sufficient to address items today and into the future. It is with that in mind that I am strongly recommending this difficult action. Should the City Council not support and approve the reorganization staff will need to reassess what can and cannot get accomplished by a team of four that remains. Financial /Budget: The reorganization eliminates two positions (one at pay grade 8, one at pay grade 9) and adds three positions (pay grades 11, 8, and 6). The City has a cost savings in the approved 2015 budget associated with the change in structure to the Director of Public Safety Position totaling $16,000. This means that the gap in 2015 is estimated at $25,000 - $26,500. The costs in 2015 are estimated as follows: Additional salaries /benefits $30,000 Possible payout of PTO /etc. $8,000 - $9,500 Costs to adjust work stations $3,000 Sub -total $41,000 - $42,500* Budget savings $16,000 Total estimated costs $25,000 - $26,500 *Costs do not include possible unemployment claims The additional costs for a full year in 2016 are estimated at $75,000 for additional salaries /benefits. The 2016 budget will also have a savings of $10,000 from the change in structure as mentioned below. Additionally scheduled debt payments are to be decreased by $40,000. Page 5 Costs mentioned above in 2015 are unbudgeted. Staff will intend to find as much savings as possible to recoup the additional costs however it is likely that a reserve contribution will be required. It should be noted that staff estimated a surplus of over $50,000 from 2014 which would be available to help fund the reorganization. Costs for 2016 would need to be included in the upcoming budget and would result in a small levy increase to offset the costs. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost - effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Options: 1. Direct staff to proceed with the reorganization plan as presented; approve the new position of City Clerk /Administrative Services Coordinator and the external posting and hiring process as presented. 2. Direct staff to not proceed with the reorganization plan. Recommendation: Direct staff to proceed with the reorganization plan as presented; approve the new position of City Clerk /Administrative Services Coordinator and the external posting and hiring process as presented. Council Action: Consider a motion to direct staff to proceed with the reorganization plan as presented; approve the new position of City Clerk /Administrative Services Coordinator and the external posting and hiring process as presented. Attachments: 1. Existing Organizational Chart 2. Proposed Organizational Chart 3. Job Description — City Clerk /Administrative Services Coordinator 4. Job Description — Deputy Clerk 5. Proposed Job Duties — Administrative Assistant City of Corcoran Existing Organizational Chart Administration Department (No Employee) Council Packet /Minutes Administration (Website /Newsletter /Flyer Community Center/ City Hall Maintenance Elections Park Rental Coordination Coordinator Manning Commission Liaison Records Retention Park Commission Liaison Primary Customer Service contact (phones /counter) Utility Billing Laserfiche /Filing City Council Commissions City Attorney �T City Administrator Brad Martens Public Works Superintendent Pat Meister 1 Streets Snow Plowing Parks Water /Sewer /Stormwater Fleet Maintenance Planning Engineering Director of Public Safety Police Fire Emergency Management Mutual Aid Administrative Code Compliance Official City Clerk Support /Payroll and Benefits Mike Pritchard Jeanie Heinecke Coordinator Jill Smith -Arens Code Support to Administrator /Office Accounting /Financial Enforcement /Complaints Reports /Assessments Supplies Permit Administration Accounts Payroll /Benefits Payable /Receivable Administration /OSHA Planning Assistance /Zoning Marketing Council Packet /Minutes Administration (Website /Newsletter /Flyer Community Center/ City Hall Maintenance Elections Park Rental Coordination Coordinator Manning Commission Liaison Records Retention Park Commission Liaison Primary Customer Service contact (phones /counter) Utility Billing Laserfiche /Filing City Council Commissions City Attorney �T City Administrator Brad Martens Public Works Superintendent Pat Meister 1 Streets Snow Plowing Parks Water /Sewer /Stormwater Fleet Maintenance Planning Engineering Director of Public Safety Police Fire Emergency Management Mutual Aid City of Corcoran Proposed Organizational Chart ci;ty Of carcn-ra4A, Job Summary: Department: Administration Reports To: City Administrator Points: 297 Grade: 11 FLSA: Exempt NA February, 2015 Bargaining Unit: Revision Date: The City Clerk /Administrative Services Coordinator is responsible to coordinate and execute administrative duties of the City Clerk as required by State Statute, City Code, and operational needs of the organization. The City Clerk /Administrative Services Coordinator will provide administrative coordination and support in the areas of elections, finance, accounting, , data practices , City Council operations, and other functions as assigned. Scope of Impact: The City Clerk /Administrative Services Coordinator is responsible for the operations of the administration department which includes supervision of the Deputy Clerk, Code Compliance Official, and Administrative Assistant. Essential Duties and Responsibilities: Performs statutory and City functions as City Clerk • Maintains files and appropriate documentation of bookkeeping and administrative functions in order to satisfy legal requirements; • Performs duties delegated by the City Administrator including attendance at public meetings, legal notices, preparation of public meeting minutes, resolutions, ordinances, bid openings and other duties as assigned; o Attests the Mayor's signature on official documents wherever required and maintains responsibility for the City Seal; acts as notary providing certified copies of proceedings and records of the City upon request; o Attends meetings and seminars in order to remain current with administrative duties and informs City Administrator /City Council of new developments; • Assists various departments with ordinance amendment requests (researches issue, prepares Council packet information, coordinates with City Attorney on the City's behalf to draft the amendment); • Serves as treasurer. • Supervises the Administration Department o Coordinates and supervises the Deputy Clerk, Code Compliance Official, and Administrative Assistant and their activities; o Performs a variety of supervisory tasks including interviewing candidates, recommending person(s) to be hired, determines work assignments, scheduling, conducts performance appraisals and disciplinary matters. (90ty of Corcoran 2015 • Oversees financial activities of the City • Oversees the finance function of the City and ensures proper maintenance of all official accounting records so they conform to generally accepted government accounting principles and provide an accurate and current statement of the City financial condition; • Prepares and manages the Administration Department budget; • Keeps the Administrator and City Council informed of all financial activities and concerns. • Serves as Treasurer o Manages idle monies according to legally approved investment policies and practices, and acts in a direct leadership role in debt management and bond issuance to ensure the most efficient utilization of monies available. • Provides City Council support o Coordinates preparation and distribution of agenda information for City Council meetings. Performs duties delegated by the City Administrator including attendance at public meetings, legal notices, preparation of public meeting minutes, resolutions, ordinances, bid openings and other duties as assigned. • Oversees data practices duties o Acts as the City's Data Compliance Official and performs duties relating to records management, ensuring compliance with the State Records Retention Schedule. • Coordinates elections • Oversees the function of public elections and all related processes; • Hires, trains, and supervises election judges and makes determinations on the proper staffing allocations to meet the City's election needs. • Performs other duties and activities as assigned. Minimum Qualifications: Bachelor's degree in business, accounting, public administration or closely related field; two years experience in a responsible clerical or administrative position, ability to receive certification by the Minnesota Clerks and Finance Officers Association as a Minnesota Certified Clerk within three years. Desired Qualifications: Two years of experience as a city clerk or deputy city clerk; two years of experience working for a municipal government, certification by the Minnesota Clerks and Finance Officers Association as a Minnesota Certified Municipal Clerk, experience managing or assisting with the management of federal, state, and local elections, experience supervising full -time employees. Knowledge, Skills and Abilities Required for Successful Job Performance: Customer service skills including demonstrated ability to build positive relationships with employees and managers; @City of Corcoran 2015 • Knowledge of the functions and responsibilities of City Departments, staff, and key community members; • Knowledge of public information laws, rules, and regulations applicable to City government; • Knowledge of and ability to operate accounting software and standard office software, including strong Excel skills sufficient to manipulate data, draft reports and maintain records; • Ability to analyze and resolve problems; • Ability to perform research, assemble information, and prepare reports and studies; • Ability to exercise initiative, discretion, and independence of judgment; • Ability to work effectively under pressure and to competently handle a number of different tasks in a single period of time; • Ability to plan and perform duties with minimal supervision; • The ability to work independently and to prioritize work requests; ability to plan coordinate and prioritize workload to meet project deadlines; • Verbal and high -level written communication skills sufficient to effectively present information and respond to questions from a wide variety of audiences, and reading comprehension skills sufficient to read, understand and interpret complex and varied work - related materials; • Knowledge of data privacy laws and ability to maintain highest confidentiality when dealing with sensitive or private information. Physical and Mental Requirements: Physical effort is light, with lifting or carrying up to 25 pounds intermittently. Report preparation and word processing will at times require extended use of a keyboard. Work interruptions are frequent. The City Clerk /Administrative Services Coordinator must be able to use judgment to respond to situations occurring during the absence of the Administrator. Working Conditions: Work is performed in a normal office environment. Attendance at evening meetings is required. Work may involve dealing with and calming individuals who are emotionally charged over an issue. Some requirements in this job description may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. All requirements are subject to modification to reasonably accommodate individuals with disabilities. Requirements are representative of minimum levels of knowledge, skills, and experience required. To perform this job successfully, the worker must possess the abilities and aptitudes to perform each duty proficiently. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. The City Administrator retains the discretion to add duties or change the duties of this position at any time. Employee Signature and Date: Supervisor and / or Department Head Signature and Date: OCity of Corcoran 2015 �y Of Co-rc,n-ra.w Job Summary: Department: Administration Reports To: City Clerk /Administrative Services Coordinator Points: 237 Grade: S FLSA: Non - Exempt Bargaining Unit: NA Revision Date: February 2015 The Deputy Clerk is responsible for administrative duties of an accounting nature. Duties include claims, accounts receivable, accounts payable, utility billing, payroll, benefits administration, and insurance administration. Additionally the Deputy Clerk assists the City Clerk /Administration Services Coordinator with elections and the annual audit and serves as a backup to the that position. Scope of Impact: The Deputy Clerk is responsible for tasks that have an impact on the revenue received by the city. Work is guided by the City Clerk /Administration Services Coordinator. The Deputy Clerk performs relatively complex clerical duties involving the application of general computational and customer service skills; follows established procedures, yet must exercise judgment in analyzing transactions, determining entries, and conducting customer relations. Work is performed with limited supervision of routine daily activities. Has no supervisory responsibility. Essential Duties and Responsibilities: • The Deputy Clerk performs technical accounting activities. • Prepares monthly financial performance report for City Council; keeps the Administrator and City Council informed of all financial activities and concerns; • Prepares accounts payable and receivable transactions and posts information to general ledger journal, verifies account information, and generates checks for bill payments; • Inputs payroll information in to accounting system software, and reconciles related accounts; • Prepares Federal, State accounting and tax reports and prepares payments; • Processes billing and special assessments invoicing for dust control, recycling and property maintenance; certifies unpaid special assessments to Hennepin County; • Maintains property address and resident information in Banyon Utility Billing software; • Processes general insurance claims and employees FSA health claims; • Deposits and transfers money between accounts and reconciles accounts; • Manages escrow accounts; alerts the Administrator of shortfalls in escrow accounts so that exposure to unpaid services can be managed; • Maintains Investment payments; • Tracks balances in the memorial park fund, park fund, utility fund and other dedicated funds. @City of Corcoran 2015 • Performs permit issuance and other business transactions for the City. • Receives liquor license applications & issues licenses upon determination of qualifications; • Administers crop land rentals; • Issues over - the - counter building permits; • Coordinates utility billing for the City • Coordinates all utility billing and recording functions — including automated and manual meter readings, calculation of both automated and manual bills; • Processes and prepares all utility bills, balances utility entries for billing; • Records all utility payments and posts to customer history accounts; • Discusses billing matters with customers and property answers questions and concerns relating to rates, usage, and billing procedures; o Maintains all utility billing records including setting up new accounts as needed, keeping customers up to date, and arranging for special meter readings and billings when customers move in or out; • Prepares certification of delinquent utility bills; • Monitors data to identify consumption irregularities and reports findings to appropriate staff • Attends meetings and seminars in order to remain current with administrative duties and informs City Administrator /City Council of new developments. • Performs other duties and activities as assigned. Minimum Qualifications: The job requires an associate's degree and three or more years of general accounting and customer service experience, or equivalent. Desired Qualifications: Additional desired qualifications include knowledge of governmental practices and policies, including working with boards and commissions; experience with Banyon software; qualifications as a Certified Municipal Clerk of Minnesota or progress toward certification. Knowledge, Skills and Abilities Required for Successful Job Performance: • Customer service skills including demonstrated ability to build positive relationships with employees and managers; • Knowledge of the functions and responsibilities of City Departments, staff, and key community members; • Knowledge of public information laws, rules, and regulations applicable to City government; • Knowledge of and ability to operate accounting software and standard office software, including strong Excel skills sufficient to manipulate data, draft reports and maintain records; • Ability to analyze and resolve problems; @City of Corcoran 2015 • The ability to work independently and to prioritize work requests; ability to plan coordinate and prioritize workload to meet project deadlines; • Verbal and high -level written communication skills sufficient to effectively present information and respond to questions from a wide variety of audiences, and reading comprehension skills sufficient to read, understand and interpret complex and varied work - related materials; • Knowledge of data privacy laws and ability to maintain highest confidentiality when dealing with sensitive or private information. Physical and Mental Requirements: Physical effort is light, with lifting or carrying up to 25 pounds intermittently. Report preparation and word processing will at times require extended use of a keyboard. Work interruptions are frequent. The Deputy Clerk must be able to use judgment to respond to situations occurring during the absence of the Administrator. Working Conditions: Work is performed in a normal office environment. Attendance at evening meetings is required intermittently. Work may involve dealing with and calming individuals who are emotionally charged over an issue. Some requirements in this job description may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. All requirements are subject to modification to reasonably accommodate individuals with disabilities. Requirements are representative of minimum levels of knowledge, skills, and experience required. To perform this job successfully, the worker must possess the abilities and aptitudes to perform each duty proficiently. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. The City Administrator retains the discretion to add duties or change the duties of this position at any time. Employee Signature and Date: Supervisor and / or Department Head Signature and Date: @City of Corcoran 2015 Proposed Job Duties — Administrative Assistant Grade 6 ($42,792 - $52,192 annually) • Assists Administrator • Prepares correspondence, agendas, and presentations as requested; • Assembles packets and handouts; • Develops project plan for event and coordinates related publicity; • Handles event logistics including room set up, audio visual needs and catering arrangements; • Coordinates invitations, enrollment or award selection processes; • Schedules interviews; • Office needs /supplies • Handles supply ordering and equipment contract coordination; • Assists as a receptionist for the administration work area; monitors and reports trends in citizen calls; (Calls first go to the Code Compliance Official as of now) • Assists citizens with information about applications, such as process and contact information; • Assists Police Department in the absence of police administrative assistant; • Assist with answering phones and responds to public inquiries, making referrals to appropriate staff when required, uses judgment and knowledge of City operations. • Issues over - the - counter building permits; • Handles supply ordering and equipment contract coordination; • Assists with job posting, receiving applications, maintaining records of applications and responding to applicants; • Answers phones • Answers the phone as a backup when the City Administrator is occupied and either assists callers directly or takes detailed messages; determines whether the priority is high enough to interrupt another call or meeting; • Assists as a front desk support and call taker for the administration work area; monitors and reports trends in citizen calls; • Website /Newsletter /Facebook • Maintains the content of the City website and prepares the city newsletter. • Posts meeting agendas, meeting minutes, forms for making applications, City Codes and other helpful information for citizens; • Distributes links to meeting packets; • Gathers articles for the City Newsletter and coordinates layout, editing, printing and distribution. • Parks /CC rentals o Coordinates use of the Civic Center and park facilities. • City Council support • Handles logistics for council and other community meetings, including scheduling of facilities, equipment and refreshment requirements; • Prepares correspondence, agendas, and presentations as requested; • Assembles packets and handouts; • Coordinates preparation and distribution of agenda information for City Council meetings. • Laser fiche o Coordinates laser fiche program.