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2015-02-12 - Council Agenda Packet
Agenda Corcoran City Council February 12, 2015 - 7:00 PM 1. Call to Order/ Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Open Forum 5. Presentations a. Years of Service Recognition — Josh Hunter, 10 Years 6. Consent Agenda a. Draft Minutes of January 22, 2015 Council Meeting* b. 2015 Recycling Rate* c. KDV 2015 Engagement Letter* d. Hamel Rodeo Temporary On -Sales License* e. HVAC Service Contract — Public Works Facility* f. Authorization to Bid /Quote 2015 Road Materials* 7. Claims as Presented * a. Escrow Claims (Fund #500) b. All Other Financial Claims 8. Staff Reports / Memos /Commissions a. Downtown Utility and Street Improvement Project Schedule* 9. Planning Business / Landform a. Corcoran Pet Care Center Sign Plan and Variance at 7559 County Road 116 (PID 26 -119- 23 -11 -0016) (City file 14 -031)* 10. Unfinished Business a. Commission Ordinance Updates* b. Hope Center Change Order #4* c. Hope Center Pay Request #4* d. Newsletter Article and Advertising Policy; Website Guidelines* 11. New Business a. City Council Ordinance Update* b. Police Squad Purchase* c. Public Works Truck and Trailer Purchase* d. Schedule City Council Goal Setting Session* 12. Unscheduled Items 13. Review of Upcoming Council Meeting Agenda 14. Council Calendar 15. Planning Commission 02/05/15 03/05/15 04/02/15 05/07/15 LaFave Guenthner Keefe Hank 16. Parks and Trails Commission 02/17/15 03/17/15 04/21115 05/19/15 LaFave Keefe Hank Thomas 17. Adjournment Agenda Corcoran City Council February 12, 2015 - 7:00 PM *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. 1. 2 3 4. 5. 6. City of Corcoran City Council Meeting Minutes January 22, 2015 — 7:00 PM 6a. The Corcoran City Council met on January 22, 2015, at City Hall in Corcoran, Minnesota. Present were, Mayor Guenthner, Councilor Hank, Councilor Keefe, Councilor LaFave, and Councilor Thomas. Also present were City Administrator Martens, City Planner Lindahl, City Engineer Torve, Public Safety Director Gottschalk, Public Works Superintendent Meister, and City Clerk Heinecke. Call to Order / Roll Call Mayor Guenthner called the meeting to order at 7:00 pm. Pledge of Allegiance Mayor Guenthner invited all in attendance to rise and join in the Pledge of Allegiance. Agenda Approval MOTION: made by Thomas, seconded by Keefe to approve the agenda as presented with the following additions 10c. Downtown Utility and Street Improvement Project Meeting 11 c. Metropolitan Council Representative Letter of Support 11d. Banyon Utility Billing agreement Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) Open Forum -None Presentations -None Consent Agenda a. Draft Minutes of 01/08/2015 Council Work Session b. Draft Minutes of 01/08/2015 Council Meeting c. Pay Equity Reporting %hwol d. MGA Master Subscriber Agreement e. Pump Maintenance Service Agreement MOTION: made by LaFave, seconded by Hank to approve the consent agenda items listed below as presented. b. Draft Minutes of 01/08/2015 Council Meeting d. MGA Master Subscriber Agreement e. Pump Maintenance Service Agreement Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) MOTION: made by Thomas, seconded by Keefe to approve the consent agenda item listed below as presented. a. Draft Minutes of 01/08/2015 Council Work Session Voting Aye: Guenthner, Keefe, LaFave, and Thomas Abstain: Hank (Motion carried 4:0) MOTION: made by Keefe, seconded by Thomas to approve the consent agenda item listed below as presented. c. Pay Equity Reporting Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) 7. Claims as Presented a. Escrow Claims (Fund #500) MOTION: made by Thomas, seconded by LaFave to approve escrow claims as presented. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas City of Corcoran City Council Meeting Minutes January 22, 2015 — 7:00 PM 6a. (Motion carried 5:0) b. All Other Financial Claims MOTION: made by Keefe, seconded by Thomas to approve all other financial claims as presented. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) 8. Staff Reports / Memos /Commissions a. Planning Update Report received, no action required. b. Code Compliance Report received, no action required. 9. Planning Business / Landform a. Vollrath Ag Preserve at 22903 Strehler Rd (14 -035). Report presented by City Planner Lindahl. MOTION: made by Hank, seconded by Thomas to approve Resolution 2015 -03 "Approving a Request for Metropolitan Agricultural Preserve Designation and Initiating Expiration of the Designation for One Parcel totaling 68.6 Acres of Land Owned by Jerald and Peggy Vollrath, Ronald Vollrath, and Darven Vollrath (PID 20- 119 -23 -22 -0003) as presented. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) b. Vollrath Ag Preserve at 8690 Bechtold Rd (14 -036). Report presented by City Planner Lindahl. MOTION: made by Thomas, seconded by Hank to approve Resolution 2015 -04 "Approving a Request for Metropolitan Agricultural Preserve Designation and Initiating Expiration of the Designation for Two Parcels totaling 66.06 Acres of Land Owned by Jeffrey J. Vollrath and Kari M. Vollrath (PID 21- 119 -23 -22 -0001 and 16- 119 -23 -33 -0003) as presented. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) 10. Unfinished Business a. S/E District Sewer & Water Improvements Pay Request #3. Report presented by City Engineer Torve. MOTION: made by Hank, seconded by LaFave to approve S/E District Sewer and Water Improvements Pay Request # 3 as presented. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) b. CSAH 101 Turn Lanes Pay Request #2. Report presented by City Engineer Torve. MOTION: made by Keefe, seconded by Thomas to approve CSAH 101 Turn Lanes Pay Request #2 as presented. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) c. Downtown Utility and Street Improvement Project Meeting. Mayor Guenthner scheduled a public meeting of the council for an informational meeting on a proposed downtown utility and street improvement project on January 29, 2015 at city hall. 11. New Business a. Review of Department Operations. City Administrator Martens, Public Safety Director Gottschalk and Public Works Superintendent Meister presented the council with information on the operations of the departments in the city. Council discussed. b. 2015 Legislative Priorities report received. Council discussed. MOTION: made by Thomas, seconded by Keefe to approve the 2015 Legislative Priorities as presented. City of Corcoran City Council Meeting Minutes January 22, 2015 — 7:00 PM 6a. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) c. Metropolitan Council Representative Letter of Support. Mayor Guenthner asked for council support for the reappointment of the city's Metropolitan Council Representative Katie Rodriguez. MOTION: made by Hank, seconded by Thomas to approve a letter in support of re- appointment of Katie Rodriguez to the Metropolitan Council. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) d. Banyon Utility Billing Agreement. Report presented by City Administrator Martens. MOTION: made by Thomas, seconded by Keefe to approve the purchase of software necessary to operate the city's utility billing system. Voting Aye: Guenthner, Hank, Keefe, LaFave, and Thomas (Motion carried 5:0) MOTION: made by Thomas, seconded by Keefe to adjourn. V (r N J( STAFF REPORT Agenda Item 6b. Council Meeting: Prepared By: February 12, 2015 Jeanie Heinecke Topic: Action Required: 2015 Recycling Rate Approval Summary: Annually the City of Corcoran sets fees for recycling services within the City. These fees cover the costs of recycling and other direct costs associated with the program (marketing materials, staff time, etc.). The recycling contract between the city and Randy's Environmental Services expired at the end of 2014. City Council authorized the rebidding process and a Request for Proposals (RFP) was made available to prospective bidders for a new contract. At the October 23, 2014 City Council meeting, the City Council reviewed proposals from three vendors to provide recycling services for the City of Corcoran. After discussion the City Council approved a motion to reject all bids and direct staff to start a new request for proposal process. Randy's Environmental agreed to extend their contract with the city to June 30, 2015 and are billing $3.25 per month per household. The City utilizes grant funds provided by Hennepin County to subsidize recycling costs and other program costs mentioned above. Due to this grant, the City is able to maintain the same recycling rate as 2014 in 2015 at $34.50 per year per household. Financial /Budget: A recycling rate of $34.50 was anticipated in the development of the 2015 budget along with grant funds from Hennepin County. Maintaining the recycling rate at $34.50 will not have any effects on the 2015 budget. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being, and strive to deliver quality services in a highly professional, cost - effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility, and the prudent stewardship of public funds is essential for citizen confidence in government. TREATING THE CITIZEN AS OUR CUSTOMER We believe that citizens are our customers and should be treated with courtesy, respect, and deserve the best services we can provide. Page 1 of 2 Recommendation: Set the 2015 recycling rate at $34.50 per household for 2015 residential recycling services. Council Action: Consider a motion to set the 2015 recycling rate at $34.50 for 2015 residential recycling services. Attachments: N/A KDv The City of Corcoran has previously contracted for various hours of accounting and consulting services with KDV. The purpose of this letter is to revise the engagement for ongoing services. We are proposing one or more of (but not limited to) the following consulting services: A. Assistance with preparation of 2014 audit work papers for the City's independent auditors — as requested B. Ongoing 2014 -2015 accounting, finance, training, and consulting services —as requested You agree that it is appropriate to limit the liability of Kern, DeWenter, Viere, Ltd. its shareholders, directors, officers, employees and agents and that this limitation of remedies provision is governed by the laws of Minnesota, without giving effect to choice of law principles. You further agree that you will not hold us liable for any claim, cost or damage, whether based on warranty, tort, contract or other law, arising from or related to this agreement, the services provided under this agreement, the work product, or for any plans, actions or results of this engagement, except to the extent authorized by this agreement. In no event shall we be liable to you for any indirect, special, incidental, consequential, punitive or exemplary damages, or for loss of profits or loss of goodwill, costs or attorney's fees. The exclusive remedy available to you shall be the right to pursue claims for actual damages that are directly caused by acts or omissions that are breaches by us of our duties under this agreement. The City of Corcoran agrees to perform the following functions in connection with this engagement: • Make all management decisions and perform all management functions • Designate a competent individual to oversee the services • Evaluate the adequacy and results of the services performed • Accept responsibility for the results of the services • Establish and maintain internal controls, including monitoring ongoing activities www.kdv. cam Minneapolis 3800 American Blvd W. January 20, 2015 Suite 1000 Minneapolis, MN 55431 T (952) 563 6800 St. Cloud 220 Park Ave 5. St. Claud, MN 56301 Mayor and City Council T (320)251 7010 City of Corcoran 8200 County Road 116 Corcoran, MN 55340 The City of Corcoran has previously contracted for various hours of accounting and consulting services with KDV. The purpose of this letter is to revise the engagement for ongoing services. We are proposing one or more of (but not limited to) the following consulting services: A. Assistance with preparation of 2014 audit work papers for the City's independent auditors — as requested B. Ongoing 2014 -2015 accounting, finance, training, and consulting services —as requested You agree that it is appropriate to limit the liability of Kern, DeWenter, Viere, Ltd. its shareholders, directors, officers, employees and agents and that this limitation of remedies provision is governed by the laws of Minnesota, without giving effect to choice of law principles. You further agree that you will not hold us liable for any claim, cost or damage, whether based on warranty, tort, contract or other law, arising from or related to this agreement, the services provided under this agreement, the work product, or for any plans, actions or results of this engagement, except to the extent authorized by this agreement. In no event shall we be liable to you for any indirect, special, incidental, consequential, punitive or exemplary damages, or for loss of profits or loss of goodwill, costs or attorney's fees. The exclusive remedy available to you shall be the right to pursue claims for actual damages that are directly caused by acts or omissions that are breaches by us of our duties under this agreement. The City of Corcoran agrees to perform the following functions in connection with this engagement: • Make all management decisions and perform all management functions • Designate a competent individual to oversee the services • Evaluate the adequacy and results of the services performed • Accept responsibility for the results of the services • Establish and maintain internal controls, including monitoring ongoing activities www.kdv. cam Our charges for services, including travel and out -of- pocket expenses, will be billed as the work progresses on a monthly basis. Payments for our services are due upon receipt of our billing. These services will be billed at the rate of $145 per hour. When, and if, our hours or billings approach estimated amounts, we will discuss the progress of the above consulting services with you. We will also provide the City with progress reports on objectives accomplished on an "as requested" basis. Should our relationship terminate before our engagement is completed, you will be billed for services to the date of termination. All bills are payable upon receipt. A service charge of 1% per month, which is an annual rate of 12 %, will be added to all accounts unpaid 30 days after billing date. If collection action is necessary, expenses and reasonable attorney's fees will be added to the amount due. Any disputes between us that arise under this agreement, or for a breach of this agreement, or that arise out of any other services performed by us for you, must be submitted to non - binding mediation before either of us can start a lawsuit against the other. To conduct mediation, each of us shall designate a representative with authority to fully resolve any and all disputes, and those representatives shall meet and attempt to negotiate a resolution of the dispute. If that effort fails, then a competent and impartial third party acceptable to each side shall be appointed to hold and conduct a non - binding mediation proceeding. You and we will equally share in the expenses of the mediator and each of us will pay for our own attorneys' fees, if any. No lawsuit or legal process shall be commenced until at least sixty (60) days after the mediator's first meeting with the parties. The nature of our engagement makes it inherently difficult, with the passage of time, to present evidence in a lawsuit that fully and fairly establishes the facts underlying any dispute that may arise between us. We both agree that notwithstanding any statute of limitation that might otherwise apply to a claim or dispute, including one arising out of this agreement or the services performed under this agreement, or for breach of contract, fraud or misrepresentation, a lawsuit must be commenced within twenty -four (24) months after the date of our report. This twenty -four (24) month period applies and starts to run on the date of each report, even if we continue to perform services in later periods and even if you or we have not become aware of the existence of a claim or the basis for a possible claim. In the event that a claim or dispute is not asserted at least sixty (60) days before the expiration of this twenty -four (24) month period, then the period of limitation shall be extended by sixty (60) days, to allow the parties to conduct non - binding mediation. We appreciate the opportunity to be of service to the City of Corcoran and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. At any time, please feel free to contact Joe Rigdon at 952 - 563 -6868. www_kdv.com Sincerely, 409-e--� Matthew Mayer Certified Public Accountant Joe Rigdon Certified Public Accountant RESPONSE: This letter correctly sets forth the understanding of the City of Corcoran. By: Title: Date: RESPONSE: This letter correctly sets forth the understanding of the City of Corcoran. m Title: Date: www- kdv-com City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2015 -05 MOTION BY: SECONDED BY: February 12, 2015 A RESOLUTION APPROVING 1 DAY TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE IN THE CITY OF CORCORAN, MINNESOTA BE IT RESOLVED, by the City Council of the City of Corcoran that the following Liquor License is granted effective for the dates as indicated, to the following Licensee, provided appropriate application and insurance documents are submitted and satisfactory background check completed by the Corcoran Police Department. LICENSEE LICENSE LICENSE EFFECTIVE DATE Hamel Rodeo, Inc.* 1 Day to 4 Day Temporary July 9, 2015 — July 12, 2015 On -Sale Liquor License *Restricted use (purchasing and consuming) in fenced off "Beer Gardens" area only at Lions Park. VOTING AYE ❑ Guenthner, Ken ❑ Hank, Pat ❑ Keefe, Mike ❑ LaFave,Tonya ❑ Thomas, Ron VOTING NAY ❑ Guenthner, Ken ❑ Hank, Pat ❑ Keefe, Mike ❑ LaFave,Tonya ❑ Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 12th day of February, 2015 ATTEST: Jeanie Heinecke, Clerk Ken Guenthner, Mayor Page 1 of 1 City Seal 61/1512015 15:43 7634206056 CITY CORCORAN PAGE 02/02 Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 445 Minnesota Street, Suite 222, St. Paul, MN 55101 651 - 201 -7500 Pax 651 - 293 -5259 TTY 651 -282 -6555 APPLICATION ARID PERMIT FOR A 7 DAY TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE JAN 2 0 2015 Date organized Tax exempt number Name of organization � � ,� � .�.�� � � f {� ra+ �a� r� . �,v c_• �i zip Code City State Address �� Minnesotan �n Ircation Business phone Home phone dame of person making app ' 7� .Jiio2T �U6ZWE)i�fC� Date(s) of event Type of organization T,1 1.Z z��S" ❑Club Charitable ❑ Iieligiays [� other non - profit Organization officer's name City State Zip rn L.00atlon where permit will be used. If an outdoor � areescri e. Co,t C:a-l"I as � y-"4 ,�s If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service, A111f If the applicant will carry liquor Iiabilfty insurance please provide the carrier'$ name and ameunt of coverage. --r4 "3e> oc- 0 APPROVAL APPLICATION MUST RE APPRQVFp By CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT C�,2- e� City /County �7City Fee Amount Date Fee Paid Date Approved Permit Date City /County E -mail Address Signature City Clerk or County Offi a Alcohol and Gambling Enforcement Division 3 Irectvr Alcohol and Gambling Enforcement Approved D CLERKS NOTICE: Submit this form t 0 days prior to event. PLEASE PROVIDE A VALID E -MAIL. ADDRESS FOR THE CITYICOUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL, E -MAIL THE APPLICATION SIGNED BY CITY /COUNTY T4 AGE.TE PORAIt PPLICATION STATE. N.US Page 1 of 1 STAFF REPORT Agenda Item 6e. Council Meeting: Prepared By: February 12, 2015 Brad Martens Topic: Action Required: HVAC Service Contract — Public Works Approval Facility Summary: Staff is in the final phase of closing out the Public Works facility project. While a punch list of items remains, heating, ventilation, and air conditioning (HVAC) contracts are closed. In order to ensure the costly units function as long as possible staff recommends entering into an annual service contract. Special licensing is required to work on HVAC components and it is cost prohibitive to do this work in- house. Public Works Superintendent Pat Meister has worked with B &D Plumbing, Heating & A/C Inc. to establish a contract that is recommended for approval. Staff feels strongly that we should stay with B &D as they were the vendors that installed the equipment and have an established relationship with them. Additionally, Pat was able to negotiate a strong price on behalf of the City. Financial /Budget: The recommended contract is $2,000 per year. Staff is recommending locking in the cost for three years. Alignment with Values: This item relates to the following adopted values: FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Recommendation: Approve the HVAC Service Contract with B &D Plumbing, Heating & A/C Inc. for a term of three years. Council Action: Approve the HVAC Service Contract with B &D Plumbing, Heating & A/C Inc. for a term of three years. Attachments: 1. HVAC Service Contract - B &D Plumbing, Heating & A/C Inc. B &D Plumbing, Heating & A/C Inc. 4145 MacKenzie Court NE St. Michael, MN 55376 Phone: (763) 497 -2290 Fax: (763) 497 -4263 Estimator: Client: City of Corcoran Contact: Address: 8200 County Rd. 116 Job Site: 9100 County Rd. 19 Corcoran MN 55357 Corcoran, MN 55357 Ph: (763) 286 -6740 Fax: Cell: Ph: (763) 286 -6740 Cell: 01/09/2015 Page: 1 of 5 Contract #: 40340 Fall Maintenance - Includes: (1) Roof Top Unit (4) Unit Heaters (4) Tube Heaters (4) Make Up Air Units (1) Boiler ** Public Works to provide Lift in Fall ** (1) Heating Maintenance on 2 to 5 Ton RTU or Split System Check venting at Equipment Check air filters, wash or replace as necessary Inspect blower motor and wheel Check belts- change and align as necessary Clean pilot assembly /flame sensor Inspect exhaust motor Inspect heat exchanger and clean burner Inspect secondary heat exchanger Inspect and clean drain tubing Check combustion air intake Check and set gas pressure Check thermostat operation for each zone Check damper operation for each zone Test for carbon monoxide Test safety controls Check unit operation and Perform Combustion Test * *Above list completed where applicable (4) Maintenance on Unit Heaters Check venting at Equipment Check air filters, wash or replace as necessary Inspect blower motor and wheel Check belts- change and align as necessary Clean pilot assembly /flame sensor Inspect exhaust motor Inspect heat exchanger and clean burner Inspect secondary heat exchanger Inspect and clean drain tubing Check combustion air intake Check and set gas pressure Check thermostat operation for each zone Check damper operation for each zone Test for carbon monoxide Test safety controls Check unit operation and Perform Combustion Test * *Above list completed where applicable Eric R Bramos B &D Plumbing, Heating & A/C Inc. 4145 MacKenzie Court NE St. Michael, MN 55376 Phone: (763) 497 -2290 Fax: (763) 457 -4263 (4) Maintenance on Tube Heaters Check venting at Equipment Check air filters, wash or replace as necessary Inspect blower motor and wheel Check belts- change and align as necessary Clean pilot assembly /flame sensor Inspect exhaust motor Inspect heat exchanger and clean burner Inspect secondary heat exchanger Inspect and clean drain tubing Check combustion air intake Check and set gas pressure Check thermostat operation for each zone Check damper operation for each zone Test for carbon monoxide Test safety controls Check unit operation and Perform Combustion Test * *Above list completed where applicable (4) Maintenance on Make Up Air Unit Check venting at Equipment Check air filters, wash or replace as necessary Inspect blower motor and wheel Check belts- change and align as necessary Clean pilot assembly /flame sensor Inspect exhaust motor Inspect heat exchanger and clean burner Inspect secondary heat exchanger Inspect and clean drain tubing Check combustion air intake Check and set gas pressure Check thermostat operation for each zone Check damper operation for each zone Test for carbon monoxide Test safety controls Check unit operation and Perform Combustion Test "Above fist completed where applicable (1) Maintenance On Boiler Check temperature and pressure gauges Check operation high limit Check T &P valve Clean cabinet top and burner compartment Inspect burners — dean as needed Inspect pilot/ignition system -- clean as needed Check draft/flue Inspect inducer motor — oil as needed Set gas pressure Check associated equipment (i.e. zone valves, circulating pumps, vent damper) Check thermostat operation/ anticipator setting Check unit operation and Perform Combustion Test —Above list completed where applicable Estimator: 01/09/2015 Page: 2 of 5 Contract #: 40340 Eric R Rramos Total Fall Maintenance $1,100.00 B &D Plumbing, Heating & A/C Inc. 4945 MacKenzie Court NE St. Michael, MN 55376 Phone: (763) 497 -2290 Fax: (763) 497 -4263 01109/2015 Page: 3 of 5 Contract #: 40340 Estimator: Eric R Bramos B &a Plumbing, Heating & A/C Inc. 01/09/2015 4145 MacKenzie Court NE Page: 4 of 5 St. Michael, MN 55376 Contract #: 44340 Phone: (763) 497 -2290 Fax: (763) 497 -4263 Estimator: Eric R Brarnos Spring Maintenance - Includes: (1) Roof Top Unit (4) Make Up Air Units (9) Exhaust Fans (1) Cooling Maintenance on 2 to 5 Ton RTU or split System Check air filters, wash or replace as necessary Inspect evaporator coil- if accessible Inspect line set (visual inspection) Inspect condenser coil Inspect condenser fan motor and blade Check belts- change and align as necessary Inspect blower motor- lubricate as needed inspect damper linkage Measure temperatures and pressures Check/ set head pressure control Check crankcase heater operation Check condensor fan motor Insure unit is level Set economizer minimum position Check enthalpy setting Check/ clean pre filter Test safety controls Check thermostat operation for each zone Check damper operation for each zone Check unit operation **Above list completed where applicable (4) Maintenance on Make Up Air Unit Check venting at Equipment Check air filters, wash or replace as necessary Inspect blower motor and wheel Check belts- change and align as necessary Clean pilot assembly /flame sensor Inspect exhaust motor Inspect heat exchanger and clean burner inspect secondary heat exchanger Inspect and clean drain tubing Check combustion air intake Check and set gas pressure Check thermostat operation for each zone Check damper operation for each zone Test for carbon monoxide Test safety controls Check unit operation and Perform Combustion Test "Above list completed where applicable (9) Maintenance on Exhaust Fan with Belt Check and replace belt as necessary Crease bearings Check operation B &D Plumbing, Hewing & A/C Inc, 4145 MacKenzie Court NE St. Michael, MN 55376 Phone: (763) 497 -2290 Fax: (763) 497 -4263 Estimator: 01/09/2015 Page: 5 of 5 Contract #: 40340 Eric R Bramos Total Spring Maintenance $900.00 Total Commercial Maintenance Contract Price: $2,000.00 Contract: 40340 B &D Plumbing, Heating & AIC Inc. 01/09/2015 4145 MacKenzie Court NE St. Michael, MN 55376 Phone: (763) 497 -2290 Fax: (763) 497 -4263 We Propose to furnish material and labor in accordance with the above specifications and the terms and conditions below. Please check the desired contract duration below ( 1 Year CMM, 2 Year CMM, 3 Year CMM ). ** Lock in this billing rate for up to 3 years. 1 Year CM (0110912015 - 0110812016) Two Thousand and 001100 Dollars Dollars $2,000.00 2 Year CMM: (01109/2015 - 0110812017) Four Thousand and 00/100 Dollars Dollars $4,000.00 3 Year CM (01109/20]5 - 01/08/2048) Six Thousand and 001100 Dollars Dollars $6,000.00 Payment to be made as follows: Payment to be made Net 30 days followings the completion of each scheduled maintenance. NOTE: This proposal may be withdrawn by us if not accepted within 30 days Acceptance of Proposal - The above price, payment schedule, specifications and conditions are satisfactory and are hereby accepted. Customer agrees that Customer has reviewed and agreed to the terms and conditions below. Upon timely signing and returning this Acceptance to B &D, there is an enforceable contract. Customer's Printed Name Date of Acceptance Customer's. Signature Customer's Address TERMS AND CONDITIONS OF B &D PLUMBING, HEATING & AIR CONDITIONING, INC. ( "B &D ") CONTRACT 1. Acceptance of B &D's Contract shall be acceptance of all terms and conditions recited herein. Further, allowing B &D to commence work or to order products or materials constitutes Customer's acceptance of B &D's Contract and the terms and conditions recited herein. 2. Late Payment Charges Amounts not paid according to terms will be charged a service charge of 1.5% per month or the maximun legal rate allowable, whichever is lower, until paid in full. B &D shall also be entitled to recover all collection costs, charges, expenses and attorney fees expended or incurred in collection activities, whether suit is brought or not. 3. Payment Delay If for any reason B &D does not receive payment from the customer within seven (7) calendar days after the time payment is due, B &D, in addition to any other legal remedies, May Stop it's Contract Work until payment of the full amount owing to B &D has been received. 4. After acceptance of B &D's Contract, B &D shall be given a reasonable time to make delivery of materials and labor to commence and complete the Contract. 5. B &D will reasonably notify Customer in writing of any differing site conditions or other unknown facts which would alter the scope of work timeframe for completing the work or the price of the Contract. 6. Changes in the work to be performed by B &D may be accomplished after signing this Contract, and without invalidating the Contract, by written Change Order. A Change Order is a written instrument prepared by B &D, signed and accepted by the Customer: (1) to change the work to be performed, and (2) specifying the amount of the adjustment, if any, in the Contract sum. No additions or deductions to the Contract are allowed without a Change Order on a form prepared by B &D. There is a $100.00 charge for each material or product change order made after the Contract is signed. All alterations or deviations from the attached specifications will be made only upon written notice and execution of a Change Order. Page: 6 of 7 7. B &D is an independent contractor, not an employee of Customer. B &D represents it is properly licensed to perform the work covered by this Contract. 8. This Contract is solely for the benefit of B &D and the Customer. There are no intended or unintended third -party beneficiaries of this Contract. g. This Contract represents the entire and integrated agreement between the parties, and supersedes all prior negotiations, representations, or agreements, either oral or in writing. 10. Customer acknowledges that R&D has no responsibility for removal of any asbestos or other hazardous materials ( "HAZMAT "). If B &D discovers that asbestos or HAZMAT have to be removed to perform its work, then B &D is relieved from all further obligations under this Contract until Customer arranges, completes, and pays for abatement of asbestos or HAZMAT and Customer's contractor removes asbestos and /or HAZMAT. 11. B &D warranties its work against defects in workmanship for a period of 30 days from the date of installation. All materials guaranteed to be new and as specified herein. After 30 days equipment and labor will be covered by manufacturer or extended warranty provider. See their certificate of coverage for terms and conditions. THIS WARRANTY IS IN LIEU OF ALL OTHER WARRANTIES, EXPRESSED OR IMPLIED, INCLUDING ANY WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, CUSTOMER WAIVES ALL IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. 12. CUSTOMER AGREES THAT B &D SHALL NOT BE LIABLE FOR ANY SPECIAL, INCIDENTAL, OR CONSEQUENTIAL DAMAGES. CUSTOMER EXPRESSLY AGREES THAT B &D SHALL NOT BE LIABLE FOR ANY PUNITIVE DAMAGES OR ATTORNEY'S FEES, COSTS, OR DISBURSEMENTS. CUSTOMERS'S SOLE AND EXCLUSIVE REMEDY IN THE EVENT OF B &D'S BREACH OF CONTRACT OR NEGLIGENCE IS A REFUND OF ALL OR A PORTION OF THE CONTRACT PRICE. 13. PRE -LIEN NOTICE: IN ACCORDANCE WITH MINESOTA LAW YOU ARE HEREBY NOTIFIED THAT: (A) ANY PERSON OR COMPANY SUPPLYING LABOR OR MATERIALS FOR THIS IMPROVEMENT TO YOUR PROPERTY MAY FILE A LIEN AGAINST YOUR PROPERTY IF THAT PERSON OR COMPANY IS NOT PAID FOR THE CONTRIBUTIONS. (B) UNDER MINNESOTA LAW, YOU HAVE THE RIGHT TO PAY PERSONS WHO SUPPLIED LABOR OR MATERIALS FOR THIS IMPROVEMENT DIRECTLY AND DEDUCT THIS AMOUNT FROM OUR CONTRACT PRICE, OR WITHHOLD THE AMOUNTS DUE THEM FROM US UNTIL 120 DAYS AFTER COMPLETION OF THE IMPROVEMENT UNLESS WE GIVE YOU A LEIN WAIVER SIGNED BY PERSONS WHO SUPPLIED ANY LABOR OR MATERIAL FOR THE IMPROVEMENT AND WHO GAVE YOU TIMELY NOTICE. 14. The cost of any building or other permits are not included in B &D's proposal (unless stated). Customer shall pay for all building or other permits and /or reimburse B &D for the costs of all building or other permits. 15. Customer snail procure, maintain, and pay for fire, wind damage, property and other necessary insurance. B &D agrees to have worker's compensation insurance for its employees. 15. B &D shail not be responsible for delays caused by events or persons outside of its control, including: (a) delays caused by Customer or third parties, (b) strikes, (c) accidents, (d) armed conflicts, (e) acts of God, (f) shortage of materials or equipment, or (g) price increases for materials or equipment. Page: 7 of 7 STAFF REPORT Agenda Item 6f. Council Meeting: Prepared By: February 12, 2015 Brad Martens Topic: Action Required: Authorization to Bid /Quote 2015 Road Approval Materials Summary: Annually the City contracts for seal coating, asphalt, and gravel hauling services. Staff requests authorization to obtain quotes and bids for those services. Financial /Budget: Costs to purchase the above services are included in the 2015 budget. Staff will adjust the ultimate project scope depending on the cost of the quotes and bids received. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost - effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Recommendation: Authorize staff to obtain quotes and bids for seal coating, asphalt, and gravel hauling services. Council Action: Authorize staff to obtain quotes and bids for seal coating, asphalt, and gravel hauling services. Attachments: N/A FINANCIAL CLAIMS CHECK FLANGE 22781 CITY OF CORCORAN FINANCIAL CLAIMS REPORT Agenda Item 7a -b. Council Meeting Date: 2/12/2015 Prepared By:jheinecke Agenda Item: 7a. FUND #500 ESCROW CLAIMS Paid to Amount Project name Landform 2925 Tombers 14 -032 Landform 146.25 Proehl14 -028 Landform 378.50 Lennar 14 -003 Landform 351.00 Lennar14 -034 Landform 323,25 Corcoran Pet Care 14 -031 Landform 2,415.00 Peachtree Partners 14 -027 Landform 87.75 Patnode 14 -021 Total 3,731.00 Mn Dept Rev -Sales Tax 115.00 1131115 Total Fund #500 13,931,86 2/2/2015 (See attached Check Detail Register) Agenda Item: 7b. ALL OTHER FINANCIAL CLAIMS 79,143.78 (See attached Check Detail Register) Total amount not reflected in Cash Balance Report $ (87,568.82) Total of Auto Deductions TOTAL EXPENDITURES FOR APPROVAL Auto Deductions 1 Electronic Fund Transfer I Other Disbursements Date Paid to Amount 1122115 Net Payroll PR02 33,106.36 1/22115 Payroll Taxes 12,850.01 1122115 Paychex Fee 311.21 1123115 PERA 9,151.44 1123115 Citi Street - 457 Deferred Cor 1,485.65 1123/15 Citi Street - Health Care Savii 2,019.15 1123/15 US Bank - H S A 4,200.00 1/23115 US Bank - H S A 1,623.10 1121115 Mn Dept Rev -Sales Tax 115.00 1131115 Blue Cross Blue Shield 13,931,86 2/2/2015 Postage 350.00 Total 79,143.78 Total amount not reflected in Cash Balance Report $ (87,568.82) $ 3,731.00 $ 120,599.88 $ 79,143.78 $ 203,474.66 HaCity Hall InformationlCITY GOVERN M ENT1C ouncil, Commissions & Committees\Council Information\Council Claims12015 Claims.xls CITY OF CORCORAN CASH BALANCE REPORT February 4, 2015 Cash GENERAL FUND G 100 - 10100 984,259.75 594,270.79 RESERVES DONATION FUND G 201 -10100 17,263.46 14,87$.12 POLICE DONATION FUND G 202 -10100 (60.22) 1,603.27 FIREARMS SAFETY DWI FORFEITURE FUND G 204 -10100 G 205 -10100 (925.54) 14,251.71 (1 148.19) 12,42$,38 DRUG FORFEITURE FUND G 206 - 10100 1,170.16 1,170.16 TRUCK SAFETY G 207 -10100 5,041.14 5,648.17. ASPHALT MAINTENANCE G 305 - 1:0100 71,547.92 71,547.92 DIS- EQUIPMENT CERTS G 309 -10100 16,294.25 5,404.25 CO. RD. 19 IMPROVEMENT 2012B PUBLIC WORKS BOND DIS G 310 -10100 G 311 -10100 10,037.01 (16,1.69.59) (2,336.68) 18,$$5.91 TAX INCREMENT FINANCING G 401 -10100 1,798,998.40 1,819,076.49 FACILITY EXPANSION D/S PUBLIC WORKS FACILITY G 407 -10100 G 411 - 10100 (10,307.41) 87,523.41 (12,224.41) 236,739.93 PARK CAPITAL FUND- DEDICATION G 415 -10100 354,954.25 357,879.24 CAPITAL - EQUIPMENT CERTS G 416 - 10100 114,217.54 5,242.85 SHANNON LANE G 417 -10100 6,715.41 0.11 HACKAMORE UPGRADE (LENNAR) G 419 -10100 285,000.00 0.00 WETLAND RESTORATION G 420 -10100 100,000.00 0.00 ESCROW HOLDING FUND G 500 -10100 141,803.54 92,241.06 CIVIC ORGANIZATIONS G 501 - 101:00 6,000.09 6,000.09 WATER G 601 -10100 1,063,416.17 (44,028.77) SEWER INVESTMENT CONTROL G 602 -10100 G 999 -10100 475,431.30 1,089.80 (27,844.56) 42.83 Total Cash 5,527,552.65 3,155,476.96 Farmers Savings Acct PARK CAPITAL FUND - MEMORIAL G 415 -10102 10,644.95 9,165.22 Change in Market Value GENERAL FUND G 100 -10105 0.00 0.00 Grand Total Cash 5,538,197.50 3,164,642.18 Due to Other Funds SHANNON LANE G 417 -20700 (27,033.44) (27,033.44) Total Due to Other Funds (27,033.44) (27,033.44) CORCORAN, MN 02/04/15 1:38 PM Page 1 *Check Detail Register@ December 2014 to February 2015 E 100- 41941 -200 Office Supplies (GENERAL) $36.44 012915 SUPPLIES G 100 -20200 Accounts Payable $6,42 123114 SUPPLIES G 100 -20200 Accounts Payable $50.00 123114 CELL PHONE Total BRAD MARTENS $92.86 11111111 OWN i W i 111 ' Val ., —62'� �,.F �„� .� ,�, , CLE—LL Paid Chk# 022784 2/12/2015 CARSON, CLELLAND &SCHREDER E 601 -49400 -304 Legal Fees $47.50 012915 LEGAL E 100 -41600 -300 Professional Srvs (GENERAL) $1,345.01 012915 CIVIL -LEGAL E 205 -42100 -304 Legal Fees $576.88 012915 VEHICLE FORFEITURE E 100-42100-304 Legal Fees $2,300.86 012915 CRIMINAL -LEGAL Total CARSON, CLELLAND & SCHREDER $4,270.25 470526177 PW UNIFORMS Paid Chk# 022785 2/12/2015 CDW GOVERNMENT E 100 -41941 -200 Office Supplies (GENERAL) $290,00 RQ58818 SUPPLIES E 416 - 41941 -570 Office Equip and Furnishings $1,590.25 RZ32689 EQUIPMENT Total CDW GOVERNMENT $1,880.25 PaidChk #'022786 -�' 2/12/2015 CINTAS - 470 E 100 - 41941 -210 Operating Supplies (GENERAL) E 100 -42100 -223 Building Repair Supplies E 100 -43100 -210 Operating Supplies (GENERAL) E 100 -43100 -417 Uniforms E 100- 41941 -210 Operating Supplies (GENERAL) E 100 -42100 -223 Building Repair Supplies E 100 -43100 -210 Operating Supplies (GENERAL) E 100- 43100 -417 Uniforms 470526175 Total CINTAS - 470 $42.62 470522908 CITY HALL RUGS $32.75 470522909 FLOOR MATS $49.98 470522910 PW RUGS $86.98 470522911 PW UNIFORMS $42,62 470526174 CITY HALL RUGS $32.75 470526175 FLOOR MATS $18.28 470526176 PW RUGS $86.98_ 470526177 PW UNIFORMS $392.96 022780 �w.,ry Pad Ch# //21 436, � �«m, '" ..., .�..,...,.�., E 100 -43100 -321 Telephone $107.18 33568630 LAND LINE E 100 -42100 -321 Telephone $107.17 33568630 LAND LINE E 100 -41941 -321 Telephone $107.17 33568630 LAND LINE Total COMCAST- 902943336 $321.52 Paid Chk# 022788 2/12/2015 COMPASS MiNERALS� E100-43125-210 Operating Supplies (GENERAL) $14,145.15 71294156 MATERIAL CORCORAN, MN 02/04/15 1:38 PM Page 2 'Check Detail Register© December 2014 to February 2015 Check Amt Invoice Comment E10043125-210 Operating Supplies (GENERAL) $4,047.83 71294157 MATERIAL Total COMPASS MINERALS $18,192.98 Paid Chk# 0022789 22015 CORCORAN LOCKER �.._., �,�, .,,rv, ".�., w.,....,,�,... G 100 -20200 Accounts Payable $195.25 2333 SUPPLIES Total CORCORAN LOCKER $195.25 Paid Chk# 022790 2/12/2015 ECM PUBLISHERS INC E100-41910-210 Operating Supplies (GENERAL) $37.70 177225 PH VOLLRATH E 100-41910-210 Operating Supplies (GENERAL) $41.47 177226 PH VOLLRATH E 100- 41910 -210 Operating Supplies (GENERAL) $33.93 180626 PH TOMBERS E100-41910-210 Operating Supplies (GENERAL) $33.93 180627 PH CORCORAN CORNERS E 100 - 41941 -210 Operating Supplies (GENERAL) $45.24 180628 ORDINANCE 2015 -294 G 100 -20200 Total ECM PUBLISHERS INC $192,27 1000053556 BOOKING /HOUSING Paid Chk# 022791 2712/2015 ESS BROTHERS 8 SONS E 416 -42100 -580 Other Equipment $5,280.00 87 EQUIPMENT Total ESS BROTHERS & SONS INC. $5,280.00 Paid Chk# 022792 2/12/2015 EVOLVING SOLUTIONS INC��� E 100- 41951 -207 Computer Supplies $685.00 94629 LICENSE RENEWAL E 100 -41951 -207 Computer Supplies $360.00 94636 LICENSE RENEWAL E 100 -41951 -300 Professional Srvs (GENERAL) $375.00 94664 MANAGED SERVICE Total EVOLVING SOLUTIONS INC $1,420.00 Paid Chk# 022793M 2112/2Q15 GORMLEi(, SEAN ...._.._......, "ww....,_ ,w..... m._,.. G 100 -20200 Accounts Payable $199.95 113014 CELL PHONE REIMB Total GORMLEY, SEAN $199.95 Paid Chk# 022794 2/12/2015 GRAINGER --,— E10043100-210 Operating Supplies (GENERAL) $105.26 9648193663 SUPPLIES Total GRAINGER $105.26 ,Pald Chk# 022795 - X211212015' "HENN CO G 100 -20200 Accounts Payable $387.00 1000052915 BOOKINGIHOUSING G 100 -20200 Accounts Payable $45.00 1000053154 RADIO FEE G 100 -20200 Accounts Payable $478.85 1000053185 BOOKING /HOUSING G 100 -20200 Accounts Payable $842.75 1000053362 RADIO FEE G 100 -20200 Accounts Payable $127.20 1000053440 RADIO FEE G 100 -20200 Accounts Payable $698.25 1000053556 BOOKING /HOUSING G 100 -20200 Accounts Payable ($45.00) OA -1021 RADIO FEE Total HENN CO SHERIFF -MC129 _ $2,534.05 ,�,,,,�,a..v„ n ,. — «.�6,. .�,� , ,,, s., ._.e. _,e._m....,, n ,_...,_. ,,.,., .,. "a,.,,,.. . A.. --- --- ...,,..._,�,_......... Paid Chk# 022796 2/12/2015 HENNEPIN COUNTY SHERRIF FOUNDA E 201 - 42100 -211 Contracted Security _$400.00 MG TRI MG TRI )tat HENNEPIN COUNTY SHERRIF FOUNDA $400.00 Paid Chk #022727„ 2/12/2015 JOSH HUNTER.�����,� G 100 -21710 Medical FSA Withholding $114.93 123114 MEDICAL FSA CORCORAN, MN 02/04/15 1:38 PM Page 3 *Check Detail Register@ December 2014 to February 2015 Check Amt Invoice Comment G 100-21710 Medical FSA Withholding $40.73 123114A MEDICAL FSA Total JOSH HUNTER $155.66 Paid Chk# 022798 2IT-2126-5—KRIS —ENGINEERING E 100-43100-220 Repair/Maint Supply (GENERAL) $924.22 24782 SUPPLIES Total KRIS ENGINEERING $924.22 Paid Chk# 022799 2/1212015 LAKES GAS COMPANY G 100-20200 Accounts Payable $308.00 408546 FUEL E 100-45200-210 Operating Supplies (GENERAL) $106.00 408655 FUEL Total LAKES GAS COMPANY $414.00 Paid Chk# 022800 2/12/0 5iU0DF®RM G 500-20200 Accounts Payable $29,25 22658 TOMBERS 14-032 G 100-20200 Accounts Payable $200.00 22658 MEETINGS G 100-20200 Accounts Payable $2,435.24 22658 PLANNING G 500-20200 Accounts Payable $146.25 22658 PROEHL 14-028 G 500-20200 Accounts Payable $378.50 22658 LENNAR 14-003 G 100-20200 Accounts Payable $117.00 22658 PARK DEDICATION ORDINANCE G 500-20200 Accounts Payable $351.00 22658 LENNAR 14-034 G 500-20200 Accounts Payable $323.25 22658 CORCORAN PET CARE 14-031 G 500-20200 Accounts Payable $2,415.00 22658 SAWGRASS 14-027 G 500-20200 Accounts Payable $87.75 22658 PATNODE 14-021 G 100-20200 Accounts Payable $567.00 22658 CODE CODIFICATION Total LANDFORM $7,050.24 '%—id —Chk# 022801-2112/2015 LANO EQUIPMENT G 100-20200 Accounts Payable $1,750.00 02250376 EQUIPMENT G 100-20200 Accounts Payable $1,750.00 02250376 EQUIPMENT Total LANO EQUIPMENT $3,500,00 Paid Chk# 022802 2/1212015 LEAGUE OF MINNESOTA CITIES E 100-42100-208 Training and Instruction $1,105.00 211840 LIVIC SUBSCRIPTION Total LEAGUE OF MINNESOTA CITIES $1,105.00 Paid Chk# 022803 2112!2015 —OR ET E 1.00-42200-300 Professional Srvs (GENERAL) $30,689.41 22149 2015 FIRE PROTECTION, - 1ST QTR Total LORETTO FIRE DEPARTMENT $30,689.41 �idChki-02-2804 2/1212015 MADISON NATIONAL LIFE INS CO .......... . E 100-43100-131 Employer Paid Health $215.21 010115 EMPLOYER PAID HEALTH E 100-42102-131 Employer Paid Health $34.84 010115 EMPLOYER PAID HEALTH E 100-41300-131 Employer Paid Health $71,72 010115 EMPLYOER PAID HEALTH E 10041400-131 Employer Paid Health $88,96 010115 EMPLOYER PAID HEALTH E 100-41920-131 Employer Paid Health $39.00 010115 EMPLOYER PAID HEALTH E 10042100-131 Employer Paid Health $384.41 010115 EMPLOYER PAID HEALTH E 100-41920-131 Employer Paid Health $39,00 020115 EMPLOYER PAID HEALTH E 100-42102-131 Employer Paid Health $34.84 020115 EMPLOYER PAID HEALTH CORCORAN, MN 02/04/15 1;38 PM Page 4 *Check Detail Register© December 2014 to February 2015 Paid Chk# 022806 2/12/2015 MENARDS MAPLE GROVE E 100 - 43100 -210 Check Amt Invoice Comment 51927 SUPPLIES E 100- 43100 -210 Operating Supplies (GENERAL) E 100- 41400 -131 Employer Paid Health $88.96 020115 EMPLOYER PAID HEALTH E 100 -41300 -131 Employer Paid Health $71.72 020115 EMPLYOER PAID HEALTH E 100 -42100 -131 Employer Paid Health $384,41 020115 EMPLOYER PAID HEALTH E 100 -43100 -131 Employer Paid Health $215,21 020115 EMPLOYER PAID HEALTH Total MADISON NATIONAL LIFE INS CO $1,668.28 Paid Chk# 022809 Total MENARDS MAPLE GROVE Paid Chk# 022805 2/12/2015 MEDINA, CITY OF E 100 -42100 -208 M p - .. " „ " „” G 100 -20200 Accounts Payable $524.24 5006 LIGHTING Total MEDINA, CITY OF $524.24 4233 ANNUAL DUES Paid Chk# 022806 2/12/2015 MENARDS MAPLE GROVE E 100 - 43100 -210 Operating Supplies (GENERAL) $42.59 51927 SUPPLIES E 100- 43100 -210 Operating Supplies (GENERAL) $3.96 51978 SUPPLIES E 100- 43100 -21.0 Operating Supplies (GENERAL) $40.74 52498 SUPPLIES E 100 - 41941 -210 Operating Supplies (GENERAL) $32.53 52840 SUPPLIES E 100-42100-210 Operating Supplies (GENERAL) $13.99 52840 SUPPLIES Paid Chk# 022809 Total MENARDS MAPLE GROVE $133.81 E 100 -42100 -208 :Paid Chk #022807 2 /12'2015 —METRO WESTtNSPECTION SERVICES E 100 - 42400 -300 Professional Srvs (GENERAL) $1,141.36 010115 JAN 2015 G 100 -20200 Accounts Payable $4,196.64 012015 DECEMBER 2014 otal METRO WEST INSPECTION SERVICES $5,338,00 Paid Chk# 022808 2/12/2015 MIMBACH FLEET SUPPLY INC E 100 -43100 -220 Repair /Maint Supply (GENERAL) $249.27 102052 PARTS E 100-43100-220 Repair /Maint Supply (GENERAL) $29.16 102085 PARTS E 100-43125-210 Operating Supplies (GENERAL) $742,52 102348 PARTS E 100 -43100 -220 RepaidMaint Supply (GENERAL) $85.81 102562 PARTS Total MIMBACH FLEET SUPPLY INC _ $1,106.76 Paid Chk# 022809 2/12/2015 MN CHIEFS OF POLICE ASSOC������� E 100 -42100 -208 Training and Instruction $35.00 2015 - GOTTSC TRAINING E 100- 42100 -433 Dues and Memberships $130.00 4233 ANNUAL DUES Total MN CHIEFS OF POLICE ASSOC $165.00 Paid Chk# 022810 21121201515 MN CHIEFS OF POLICEIETI MGMT E 100 -42100 -208 Training and Instruction $405.00 2015 ETI TRAINING E 100 -42100 -208 Training and Instruction $405.00 2015 ETI TRAINING Total MN CHIEFS OF POLICE /ETI MGMT $810.00 Paid Chk# 022811 2/12/2015 MN FOP LDP E 100 - 42100 -433 Dues and Memberships $150.00 2015 - GOTTSC ANNUAL DUES Total MN FOP LDP $150.00 Paid Chk# 022812 2/12/2015 NAPA AUTO PARTS - CORCORAN G 100 -20200 Accounts Payable $21.57 987113 SQUAD REPAIR E 100- 42100 -220 Repair /Maint Supply (GENERAL) $63.58 991725 SQUAD REPAIR E 100 -42100 -220 RepaidMaint Supply (GENERAL) $101.58 991812 SQUAD REPAIR CORCORAN,MN 02/04115 1:38 PM Page 5 *Check Detail Register@ December 2014 to February 2015 Check Amt Invoice Comment Total NAPA AUTO PARTS -CORCORAN $186.73 Paid Chk# —2112/2015 —NARDINI FIRE M—UP—RAFT E 100-41941-300 Professional Srvs (GENERAL) $128-00 469949 KITCHEN INSPECTION Total NARDINI FIRE EQUIPMENT $128.00 E 100-43100-321 Telephone $144-00 020115 INTERNET SERVICE Total NEXTERA $144.00 Paid Chk# 022815 2/12/2015 ' _NORTAME_M0_R_1_ALEMS _ED_UC_AT_j_0_N E 100-42100-208 Training and Instruction $150.00 PSA732 TRAINING E 100-42100-209 Police Reserves $100.00 PSA732 TRAINING Total NORTH MEMORIAL EMS EDUCATION $250.00 Paid Chk# 022816 _2/12/2015 N6—RfP SECOND �STREET EIOO-43100-220 Repair/Maint Supply (GENERAL) $341.00 308766 SUPPLIES E100-43100-220 RepairlMaint Supply (GENERAL) $82.94 309142 SUPPLIES Total NORTH SECOND STREET STEEL $423,94 Paid Chk #» 022897 Riff 9__.NO WRTH L—AN D—B E 100-41941-201 Postage/Shipping $253,38 IN56466 EQUIPMENT Total NORTHLAND BUSINESS SYSTEMS $253.38 Paid Chk# 022818 2/12/2015 NORTHLAND SECURITIES INC . .. . . ... ........... .. E 100-41900-300 Professional Srvs (GENERAL) $436.00 3911 ANNUAL DISCLOSURE Total NORTHLAND SECURITIES INC $435,00 Paid Chk# 022819 2/12/2015 NUSS TRUCK & EQUIPMENT-- . .. ...... E 100-43100-220 Repair/Maint Supply (GENERAL) $51.58 3131803P PARTS Total NUSS TRUCK & EQUIPMENT $51.58 Paid Chk# 022820 211 212 0 1 5 NW HENNEPIN HUMAN SVCS COUNCIL E 100-41900-433 Dues and Memberships $2,385.00 011415 ANNUAL DUES tai NW HENNEPIN HUMAN SVCS COUNCIL $2,385.00 Paid Chk# 0228-21 2/1212-015—OFFICE DEPOT E 100-41941-200 Office Supplies (GENERAL) $37.64 749776113001 SUPPLIES E 100-41941-200 Office Supplies (GENERAL) $16.28 749776318001 SUPPLIES Total OFFICE DEPOT $53.92 Paid Chk# 022822 —5--VkfCS QUALITY 100-42100-220 Repair/Maint Supply (GENERAL) $59,95 150129009 SQUAD REPAIR Total PHIL S QUALITY AUTOMOTIVE $59,95 Paid Chk# 022823 2/12/2015 POSTMASTER E 100-41130-351 Newsletter Expenses $800.00 2015-01 2015 SPRING Total POSTMASTER i8-0-0,00 CORCORAN, MN 02/04/15 1:38 PM Page 6 *Check Detail Register@ December 2014 to February 2015 Check Amt Invoice Comment Pasd Chk# 022624 2/12/2015 PRITCHARD, MIKE E 100-41920-131 Employer Paid Health $350.00 012115 FSA REIMBURSEMENT E100-41920-210 Operating Supplies (GENERAL) $132.25 012115 MILEAGE Total PRITCHARD, MIKE $482.25 Paid Chk# 022825 2/12/2015 RANDYS SANITATION E 100 -45200 -380 Utility & Services (GENERAL) $190.58 11039- 1.5 -01 PARKS GARBAGE 11039 E 100 -43100 -210 Operating Supplies (GENERAL) $156.46 12112149 -15 -0 PUBLIC WORKS GARBAGE (9100) 12 E 100- 43232 -300 Professional Srvs (GENERAL) $5,853.25 1280351 -15 -01 MONTHLY RECYCLING E 100- 41941 -380 Utility & Services (GENERAL) $203.18 1280351 -15 -01 CITY HALL GARBAGE 1280351 Employer Paid Health Total RANDYS SANITATION $6,40147 EMPLOYER PAID HEALTH Paid Chk# 022826 2/12/2015 ROLF ERICKSON ENTERPRISES INCA E 100 -41550 -300 Professional Srvs (GENERAL) $4,677 <19 012615 MONTHLY ASSESSING FEE E100-41550-210 Operating Supplies (GENERAL) $0.00 012615 FORMS AND SUPPLIES Total ROLF ERICKSON ENTERPRISES INC $4,677.19 Paid Chk# 022827 211.212015 RTS DRUG TESTING $110.25 E 100- 43100 -210 Operating Supplies (GENERAL) $50.00 5665 DOT TESTING Employer Paid Health Total RTS DRUG TESTING $50.00 EMPLOYER PAID HEALTH E 100 -42100 -131 Employer Paid Health E 100 - 42100 -321 Telephone E 100 - 43100 -321 Telephone E 100 -43100 -321 Telephone $226.73 $243.96 $235.95 Total SPRINT $706.64 391283315158 CELL SERVICE 391283315158 CELL SERVICE 391283315158 CELL EQUIPMENT Paid Chk# 022829 2112)2015 STREICHER S POLICE EQUIPMENT G 100 -20200 Accounts Payable $606.50 11133912 SUPPLIES Total STREICHER S POLICE EQUIPMENT $606.50 PaidChk #D22830 2/12/2015 SUN LIFE FINANCIAL��W� E 100 -43100 - 131 Employer Paid Health $37.70 02012015 EMPLOYER PAID HEALTH E 100 -41920 -131 Employer Paid Health $25.90 02012015 EMPLOYER PAID HEALTH E 100 - 41400 -131 Employer Paid Health $110.25 02012015 EMPLOYER PAID HEALTH E 100 -42102 -131 Employer Paid Health $46.15 02012015 EMPLOYER PAID HEALTH E 100 -42100 -131 Employer Paid Health $318,35 02012015 EMPLOYER PAID HEALTH E 100 -41300 -131 Employer Paid Health $20.90 02012015 EMPLOYER PAID HEALTH Total SUN LIFE FINANCIAL $559.25 0831 Paid Chk# 22 - 2/12/2015 TEAMSTER LOCAL 320 G 100 -21707 Union Dues $286.20 0215 UNION DUESITLDF Total TEAMSTER LOCAL 320 $286.20 E 100 - 41941 -400 Repairs & Maint Cont (GENERAL $365.00 53254 MONTHLY CITY HALL CLEANING Total TEGRETE $365.00 CORCORAN,MN 02/04/15 1:38 PM Page 7 *Check Detail Register@ December 2014 to February 2015 10100 Farmers State Bank $171,830.88 Fund Summary 10100 Farmers State Bank 100 GENERAL FUND 201 RESERVES DONATION FUND 205 DWI FORFEITURE FUND 416 CAPITAL-EQUIPMENT CERTS 6500 ESCROW HOLDING FUND 601 WATER 602 SEWER $99,455.25 $400.00 $576.88 $6,870.25 3, $47.50 $13,250.00 Check Amt Invoice Comment Paid Chk# 022833 2/92/2015 US BANK E 100-41941-300 Professional Srvs (GENERAL) $35.75 9133883 FEES Total US BANK $35.75 Paid ki- 62ff8M4 0T2_126.1_5U:i_BANKC 0Fi_FT_EQU`i_PREiWf FINANCE . E 100-42100-200 Office Supplies (GENERAL) $119.57 271401762 COPIER otal US BANKCORP EQUIPMENT FINANCE $119.57 Paid Chk# 022835 2/12/265 VERIZON WIRELESS E 100-42100-321 Telephone $50.49 9738848375 CELL SERVICE Total VERIZON WIRELESS $50.49 'Pi-�i'dChk# "6�28-36---2fl-2F/10-iY—"W-ILLMAR —WATER & ....... E 100-41941-210 Operating Supplies (GENERAL) $116.05 011215 OFFICE WATER Total WILLMAR WATER& SPAS $116.05 Paid Chk# 022837 2/12/2015 WRIGHT HENNEPIN ELECTRIC E602-49450-530 Improvements Other Than Bldgs $13,250.00 15016898111 BROCKTON LANE LIFT STATION-START UP Total WRIGHT HENNEPIN ELECTRIC $13,250.00 Paid Chk# 022838 211212015 XCEL ENERGY E 100-43100-380 Utility & Services (GENERAL) $929.35 442790732 UTILITIES-9100 Total XCEL ENERGY $929.35 10100 Farmers State Bank $171,830.88 Fund Summary 10100 Farmers State Bank 100 GENERAL FUND 201 RESERVES DONATION FUND 205 DWI FORFEITURE FUND 416 CAPITAL-EQUIPMENT CERTS 6500 ESCROW HOLDING FUND 601 WATER 602 SEWER $99,455.25 $400.00 $576.88 $6,870.25 3, $47.50 $13,250.00 City of Corcoran Consultant Summary February 12, 2015 Name Invoice Date Check # Amount Due Carson, Clefland & Schreder 01129115.22784 4,270.25 Landform 01115115 22800 7,050.24 Metro West Inspection 01/01/15 22807 5,338.00 Rolf Erickson Enterprises Inc 01/26/15 22826 4,677.19 Total 1 21,335.68 HACity Hall InformatiWCITY GOVERNMENT1Council, Commissions & Committees\Council Information\Council Claims12015 Claims.xls Carson, Clelland & Sehreder AN 2 9 2415 'ATTORNEYS AT LAW --- 5300 SHINGLE CREEK PARKWAY STE 305 MINNEAPOLIS, MN 55430 -2190 (763) -561 -2800 January 29, 2015 CITY OF CORCORAN 8200 CO RD 116 CORCORAN, MN 55340 Professional Services Amount ..Civil 12/30/2014 Research special assessment authority, applicable City ordinances, correspond with City, 70.00 update file 1/2/2015 Review final draft of water meter contract 47.50 1/5/2015 Correspond with City, review proposed ordinance language, update file 35.63 1/7/2015 Conference with attorney Carson regarding open files, research of re- organization issue 47.50 Labor /HR— Review separation agreement form and conference with John Thames 95.00 regarding research involving re- organizations 1!912015 Research structural re- organization issues, update file 427.50 1/12/2015 Research /outline re- organization case law, best practices, conference with attorney 249.38 Carson, update file Conference with Brad, review various labor issues with John Thames 71.25 1/14/2015 Lunch with John Thames and Chief Matt Gottschalk NO CHARGE Meeting with Brad and John and review potential re- organization issues NO CHARGE Conference with Administrator and attorney Carson 213.75 1/21/2015 Review re- organization plan and correspondence to Brad 47.50 Correspondence to Jeanie regarding ordinance amendment 30.03 47.50 SUBTOTAL: [ 1,352.511 1/212015 Preparation of one complaint 40.00 SUBTOTAL: [ 40.00] Criminal 12/29/2014 Correspond with defendants, defense attorneys, court, review discovery, research due 47.50 process issue, research expungement law amendments, note files Review, edit and sign letters to court, witnesses, victims 15.83 CITY OF CORCORAN Page Amount 12/29/2014 Phone calls to defendants attorneys 31.67 Preparation for Rasmussen hearing 190.00 12130/2014 Review discovery, correspond with defense attorneys, defendants, witnesses, jury trial 47.50 preparation, note files, review files in preparation for 12131 arraignment/pretrial calendar at Brookdale court Attend arraignment/pretrial/settlement conference hearings at Brookdale court, meet with 71.25 defendants, defense attorneys, convey offers, discuss cases, exchange discovery, draft plea agreements, correspond with court 12/31/2014 Handle arraignment/pretriallin- custody calendar at Brookdale court 95.00 Preparation of one complaint 40.00 Review and sign complaints, correspond with victims, witnesses 15.83 Trial preparation, watch videos, listen to audio tapes, review discovery, discuss cases with 47.50 attorney Thames 1/2/2015 Preparation of two complaints 80.00 Prepare disposition letter and follow up instructions to assistants, note files 24.38 Review and sign complaints 16,25 1/6/2015 Handle arraignment/pretrial /in -custody calendar at Brookdale court 48,75 Review, edit and sign complaints 24.38 1/7/2015 Attend arraignment/pretrial hearings at Brookdale court 32.50 1/8/2015 Attend MGA. rollout meeting, correspondence to department and instructions to legal 48.75 assistant Review emaifs and letters from defense attorneys and review files 32.50 1/9/2015 Correspond with defense attorneys, court, review discovery, note offers, note files 48,75 Review voicemails regarding criminal files 16.25 1/12/2015 Correspond with defendants, defense attorneys, court, review discovery, identify 48.75 witnesses for jury trials, note files 1/13/2015 Handle arraignment/pretrial/court trial calendar at Brookdale court 97,50 Phone call with Chief and instructions to legal assistant regarding MGA packet 24.38 Schedule upcoming contested hearings 16.25 Preparation for 1114 cases, review theft histories in MNCIS 32.50 1/14/2015 Attend arraignments and pretrial hearings 65.00 1/16/2015 Correspond with defense attorneys, defendants, court, review discovery, identify 48.75 witnesses for jury trials, note files 1/19/2015 Prepare and send disposition letter 16,25 Review motion documents, discovery, correspond with victims, review files in preparation 73.13 for 1120 arraignment/pretrial calendar at Brookdale court 1/20/2015 Handle arraignment/pretrial calendar at Brookdale court 97.50 Review files for 1121 calendar at Brookdale court 16,25 1/21/2015 Jury trial preparation, correspond with social worker, defense attorneys, defendants, note 48.75 files Attend arraignments and pretrial hearings 48.75 1/22/2015 Preparation of one complaint 40.00 Review, edit and sign complaints 16.25 Correspond with court, defendants, defense attorneys, review discovery, identify 48.75 witnesses for jury trials, correspond with victims, note files 1/23/2015 Prepare disposition letter, review and note files, instructions to legal assistants 32.50 1/26/2015 Correspond with defense attorneys, officers, victims, witnesses, review discovery, 48.75 research enhanceability issue, note files CITY OF CORCORAN 112612015 Open criminal files, preparation of criminal complaints; preparation of cases for court calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period Open criminal files, preparation of criminal complaints; preparation of cases for court calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period Open criminal files, preparation of criminal complaints; preparation of cases for court calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period Open criminal files, preparation of criminal complaints; preparation of cases for court calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period SUBTOTAL._: Vehicle Forfeiture: 1/19/2015 Review forfeiture matters 1120/2015 Prepare forfeiture paperwork and prepare emallslphone calls with defense attorneys regarding forfeiture matters 1/21/2015 Prepare additional forfeiture paperwork, email department and defense attorneys 1/22/2015 Follow up on forfeiture cases If2612015 Email defense attorney regarding forfeiture matter SUBTOTAL: Page 3 Amount 84.38 318.75 65.63 37.50 2,300.86] 97.50 260.00 97.50 97.50 24.38 576,88] For professional services rendered $4,270.25 Previous balance $2,970.63 1/2912015 Payment -thank you ($2,970.63) Total payments and adjustments ($2,970,63) Balance due $4,270.25 I hereby declare under the penalties of perjury that the foregoing statement for legal services is just and correct and that no part thereof has been paid. c�, Jeffrey A. Carson, City Attorney City of Corcoran 8200 County Road 116 Corcoran, MN 55340 JAN 20 2015 f f,� F o R M INVOICE No. 22658 01/15/2015 003 - Lennar'.Ravinia 1=inai plat, PU Frnal' Plan and Vacation. (city file I4 -003j Q 30 - Review Application Professional Services Employee Hours Rate Amount Call, Christopher Lindahl, Kendra S .25 3.00 114.00 117.00 $27.50 $351.00 Employee Hours Rate Amount Lindahl, Kendra S 1.00 117.00 $11.7.00 Total Professional Services for 30 $117.00 Total Charges for 30 - Review Application $117.00 Total Charges for .007 - Park Dedication Ordinance update (city file 14 -007) f $117.00 Project COR14012.GEN Corcoran Planning Services .021. Patnode Farms Preiiminary and Final Plat (city file l4 30 - Review Application Professional Services Employee Invoice 22658 Hours Rate Amount ... ............................... ........ _..... .... .. ... . . Lindahl, Kendra S .75 117.00 $87.75 Total Professional Services for 30 $87.75 Employee Hours Rate Amount Lindahl, Kendra S 20.00 117.00 $2,340.00 Matze, Mary L 1.00 75.00 $75.00 Total Professional Services for 30 $2,415.00 Employee Hours Rate Amount Employee Hours Rate Amount Lindahl, Kendra S 1.00 117.00 $117.00 Matze, Mary L 2.75 75.00 $206.25 Total Professional Services for 30 $323.25 Total Charges for 30 - Review Application $323.25 1. , Total Charges for .031 - Corcoran Pet Care Sign Plan (city file 14 -031) J $323.25 Page 2 of 4 Project COR14012.GEN Corcoran Planning. Services Invoice 22658 .032 Tombers Acres PP andP (city file 14032);] 30 - Review Application Professional Services Employee Lindahl, Kendra S Total Professional Services for 30 Hours Rate Amount .25 117.00 $29.25 $29.25 Total Charges for 30 - Review Application $29.25 Total Charges for .032 - Tombers Acres PP and FP (city file 14 -032) J $29.25 .033:- City Code Codification (city -file 14033) 90 - Reports/Presentation Professional Services Employee Hours Rate Amount Lindahl, Kendra S 1.00 117.00 $117.00 Matte, Mary L 6.00 75.00 $450.00 Total Professional Services for 90 $567.00 Total Charges for 90 - Reports /Presentation 1. $567.00 Total Charges for .033 - City Code Codification (city file 14 -033) v $567.00 .034 - PUD Amendment for LennbidRavinia (city'file 14-03 4 30 - Review Application Professional Services Employee Hours Rate Amount Lindahl, Kendra S 3.00 117.00 $351.00 Total Professional Services for 30 $351.00 3 Total Charges for 30 - Review Application $351.00 q Total Charges for .034 - PLED Amendment for LennanfRav inia (city file 14034) $351.00 90 - City Business Professional Services Employee Lindahl, Kendra S Total Professional Services for Total Charges for .90 - City Business Hours Rate Amount 20.00 117.00 $2,340.00 $2,340.00 Total Charges for $2,340.00 $2,340.00 Page 3 of 4 Project COR14012.GEN Corcoran Planning Services Invoice 22658 m City Meeting Professional Services Employee Hours Rate Amount Lindahl, Kendra S 2,00 100.00 $200.00 Total Professional Services for $200.00 Total Charges for $200.00 Total Charges for MTG - City Meeting $200.00 Reimbursables Reimbursables Payee Landform Professional Services, LLC Lindahl, Kendra S Lindahl, Kendra S Lindahl, Kendra S Total Charges for - Invoice Unit Rate Dec. 2014 1.50 406 .56 406 .56 406 .56 Total Reimbursable for Qty Markup Amount 6.00 1.00 $9.00 39.00 1.00 $21.84 76.00 1.00 $42.56 39.00 1.00 $21.84 $95.24 Total Charges for $95.24 $95.24 Invoice Amount $7,050.24 Please remit to: Landform, 105 South Fifth Avenue, Suite 513, Minneapolis, MN 55401 Page 4 of 4 Bill Review Report - Landform Professional Services, LLC As of Wednesday, December 31, 2014 Project COR14012.GEN Corcoran Planning Services Client City of Corcoran P.O. # 8200 County Road 116 Prin. Lindahl, Kendra S Corcoran MN, 55340 P.M. Lindahl, Kendra S Rate Schedule 2014 Corcoran City Rates Billing Description Unbilled. Detail Date HrslUnits Rate Markup COR14012.GEN- .003 -30 Review Application Labor Cali, Christopher Senior Designer 12/1/2014 0.25 110.00 Review AutoCAD files and summarize for Kendra. commentsysubmittals 0.00 Lindahl, Kendra S Lindahl, Kendra S Principal 12/1/2014 1.00 117.00 coordinating submittal of cad and recorded dots prep for PC meeting 0.00 117.00 Lindahl, Kendra S Principal 12/3/2014 1.00 117.00 architecture call with Lennar /document recording Lindahl, Kendra S Principal 12/10/2014 1.00 117.00 meeting with Lennar Total Labor 3.25 COR14012.GEN- .007 -30 Review Application Labor Lindahl, Kendra S Principal 12/4/2014 0.50 117.00 Council packet Lindahl, Kendra S Principal 12/11/2014 0.50 117.00 cc prep Total Labor 1.00 COR14012.GEN- ,021 -30 Review Application Labor Lindahl, Kendra S Principal 12/1/2014 0.25 117.00 call from surveyor Lindahl, Kendra S Principal 12/10/2014 0.50 117.00 review mylars and release for filing Total Labor 075 COR14012.GEN- ,027 -30 Review Application 117.00 Labor Lindahl, Kendra S Principal 12/1/2014 1.00 117.00 commentsysubmittals 0.00 Lindahl, Kendra S Principal 12/2/2014 1.00 117.00 PC prep 0.00 Lindahl, Kendra S Principal 12/3/2014 5.00 117.00 prep for PC meeting 0.00 Hold 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Charge 378.50 27.50 117.00 117.00 117.00 378.50 117.00 58.50 58.50 0.00 117.00 0.00 87.75 0.00 29.25 0.00 58.50 0.00 87.75 0.00 2,415.00 0.00 117.00 0.00 117.00 0.00 585.00 1115/2015 10:48:07 AM 1 of 4 Bill Review Report - Landforrn Professional Services, LLC As of Wednesday, December 31, 2014 Lindahl, Kendra S Principal 12/4/2014 6.00 117.00 0.00 702.00 prep for PC meeting/Prep council packet Lindahl, Kendra S Principal 12/8/2014 1.00 117.00 0.00 117.00 council questions Lindahl, Kendra S Principal 12/9/2014 1.25 117.00 0.00 146.25 call with Paul Lindahl, Kendra S Principal 12/10/2014 1.50 117.00 0.00 175.50 CR 10 issues /CC meeting prep Lindahl, Kendra S Principal 12/11/2014 2.00 117.00 0.00 234.00 cc meeting prep Lindahl, Kendra S Principal 12/16/2014 0.25 117.00 0.00 29.25 revise resolutions per council action Lindahl, Kendra S Principal 12/17/2014 1.00 117.00 0.00 117.00 staff updates/talk to Paul Matze, Mary L Planner Il 12/8/2014 1.00 75.00 0.00 75.00 Scan and adjust C4 plans. Total Labor 21.00 0.00 2,415.00 COR14012.GEN- .028 -30 Review Application 0.00 146.25 Labor Lindahl, Kendra S Principal 12/4/2014 0.50 117.00 0.00 58.50 council packet Lindahl, Kendra S Principal 12/8/2014 0.25 117.00 0.00 29.25 PC follow up call from applicant Lindahl, Kendra S Principal 12/11/2014 0.50 117.00 0.00 58.50 CC prep Total Labor 1.25 0.00 146.25 COR14012.GEN- ,031 -30 Review Application 0.00 32125 Labor Lindahl, Kendra S Principal 12/11/2014 0.50 117.00 0.00 58.50 review application Lindahl, Kendra S Principal 12/12/2014 0.50 117.00 0.00 58.50 incomplete letter /email from Lyndon /update from Mike Matze, Mary L Planner II 12/10/2014 0.75 75.00 0.00 56.25 Review sign plans Matte, Mary L Planner II 12/11/2014 1.25 75,00 0.00 93.75 Review code and plans. Draft incomplete letter. Matze, Mary L Planner II 12/12/2014 0.75 75,00 0.00 56.25 Send Incomplete letter. Total Labor 3.75 0.00 323.25 COR14012.GEN- .032 -30 Review Application 0.00 29.25 Labor Lindahl, Kendra S Principal 12/15/2014 0.25 117.00 0.00 29.25 review submittalffollow up with surveyor Total Labor 0.25 0.00 29.25 1/15/2015 10:48:07 AM 2 of 4 Bill Review Report - Landform Professional Services, LLC As of Wednesday, December 31, 2014 COR14012.GEN- .033 -90 Repo rtslPresentation Labor Labor Lindahl, Kendra S Principal 12/1/2014 Lindahl, Kendra S Principal 12/22/2014 1.00 117.00 review ordinances from city Lindahl, Kendra S Matze, Mary L Planner II 12/22/2014 1.50 75.00 Update City Code with ordinances /amendments. Matze, Mary L Planner II 12/23/2014 1.00 75.00 Update City Code with ordinances/ amendments. 117.00 calls /emails Matze, Mary L Planner 11 12/24/2014 3.50 75.00 Update ordinance language in Code. Update Zoning Map and associated 2014 parcel data. 0.50 117.00 Total Labor 7.00 COR14012.GEN- .034 -30 Review Appfication Labor Lindahl, Kendra S Principal 12/31/2014 3.00 117.00 Council report and resolution Total Labor 3.00 COR14012.GEN -.90 City Business 1/15/2015 10:48:07 AM 0.00 567.00 0.00 117.00 0.00 112.50 0.00 75,00 0.00 262.50 0.00 567.00 0.00 351.00 0.00 351.00 0.00 351.00 0.00 2,340.00 0.00 58.50 0.00 351.00 0.00 58.50 0.00 58.50 0.00 351.00 0.00 117.00 0.00 117.00 0.00 292.50 0.00 351.00 0.00 117.00 0.00 117.00 0.00 117.00 0.00 234.00 0.00 2,340.00 3 of 4 Labor Lindahl, Kendra S Principal 12/1/2014 0.50 117.00 DRC Lindahl, Kendra S Principal 12/3/2014 3.00 117.00 office hours Lindahl, Kendra S Principal 12/8/2014 0.50 117.00 calls /emails Lindahl, Kendra S Principal 12/9/2014 0.50 117.00 call about subdivision Lindahl, Kendra S Principal 12110/2014 3.00 117.00 office hours Lindahl, Kendra S Principal 12/12/2014 1.00 117.00 tall( to Jeff Carson about Greenview Ct/misc. zoning questions Lindahl, Kendra S Principal 12/15/2014 1.00 117.00 calls/emails Lindahl, Kendra S Principal 12/16/2014 2.50 117,00 calls/emails /project update memo/ Lindahl, Kendra S Principal 12/17/2014 3.00 117.00 office hours Lindahl, Kendra S Principal 12/18/2014 1.00 117,00 callsiernails Lindahl, Kendra S Principal 12/19/2014 1.00 117.00 zoning questions Lindahl, Kendra S Principal 12/22/2014 1.00 117.00 zoning calls/dre agenda Lindahl, Kendra S Principal 12/23/2014 2.00 117.00 zoning calls /emails/ag preserve report update Total Labor 20.00 1/15/2015 10:48:07 AM 0.00 567.00 0.00 117.00 0.00 112.50 0.00 75,00 0.00 262.50 0.00 567.00 0.00 351.00 0.00 351.00 0.00 351.00 0.00 2,340.00 0.00 58.50 0.00 351.00 0.00 58.50 0.00 58.50 0.00 351.00 0.00 117.00 0.00 117.00 0.00 292.50 0.00 351.00 0.00 117.00 0.00 117.00 0.00 117.00 0.00 234.00 0.00 2,340.00 3 of 4 Bill Review Report - Landform Professional Services, LLC As of Wednesday, December 31, 2014 COR14012.GEN -.99 City Expenses Other Direct Charges Exp Code: Reimb Project Mileage 154:00 Lindahl, Kendra S 12/3/2014 36.00 0.56 office hours Lindahl, Kendra S 12/4/2014 39.00 0.56 council meeting Lindahl, Kendra S 12/10/2014 19.00 0.56 office hours Lindahl, Kendra S 12/11/2014 39.00 0.56 CC meeting Lindahl, Kendra S 12il712014 21.00 0.56 office hours Exp Code: Scans 6.00 Landform Professional Services, LLC 12/31/2014 6.00 1,50 Plot Scans Total Other Direct Charges 160.00 COR14012.GEN -MTG City Meeting Labor Lindahl, Kendra S Principal 12/412014 6.50 117.00 PC meeting Lindahl, Kendra S Principal 12/11/2014 4.00 117.00 Council meeting Total Labor 10.50 1115/2 01 5 10:48:07 AM 1.00 1.00 1.00 1.00 1.00 1.00 0.00 95.24 000 86,24 0.00 20.16 0.00 21,84 0.00 10.64 0.00 21.84 0.00 11.76 0.00 9.00 0.00 9.00 0.00 95.24 0.00 1,228.50 0.00 760.50 0.00 468.00 0.00 1,228.50 4of4 PLEASE DE7ACN AND RETURN WITH YOUR REMITTANCE $ DATE CHARGES AND CREDITS BALANCE BALANCE FORWARD [� 13 02 9715 Tamiami 35 00 3 20120 Hillside 52 50° e 22 23120 Strehler 481 04' 24 7260 Jubert 103 23 33 6575 Old Settlers 232 59- 34 23120 Strehler 30' 71205 70 00" 38 45 CR 19625 Patrick 127 31 48' 50° 47 21520 Treeline 31150. 56 6488 Trail 31150,1 76 22355 Oakdale 94 50, 82 8900 Foxline 31 50' 85 9817 Garden 31 50" 91 20026 Hillside 87 06` 93 21195 CR 30 31 50" ?40,32 .. _ .... continued... METRO WEST INSPECTION PAYLASTAMOUNT SERVICES, INC. IN THIS COLUMN PLEASE DETACH AND RETURN WITH YOUR NFMJTANCE DATE CHARGES AND CREDITS BALANCE BALANCE FORWARD * 13 118 6330 WIllow 31 50 ' 140 6502 Trail J.73 ' 114 41 --Lubbu Maple 140 142 7939 Manle Hill 10650 Manle 5775 -- 143 —117UT--J ar le 161 10650 Manle ']$ , 50 165 lbuu aP e Hill 172 20730 70th 31 50° Schutte 3i 50 218 23120 Garrison 95 14® 19910 Torkin 228 19340 81st 31 50-- Z32 221-,3!3 winc es er 0 243 10650 Manle 136 06 ° 2.:913: METRO WEST INSPECTS ®N onti � s�n�otJN7• • SERVICES, INC. IN THIS COLUMN TERMS: PLEASE DETACH AND RETURN MTH YOUR REMITTANCE $ DATE CHANGES AND CREDITS ( BALANCE BALANCE FORWARD 251 6201 Butterworth 7 00 252 7559 CR 116 52 150 .. 255 6280 Elm Ridge 1 26125` 260 9710 Garden 1 31 50- Rush Creek S 52f50 INVOICE TCMAk..` V 5338 100 240132 METRO WEST INSPECTION PAY LASTAMOUNT SERVICES, INC. Thank You IN THIS COLUMN JAN 2 6 2015 STATEMENT 26 -Jan -15 ROLF ERICKSON ENTERPRISES, INC. SOUTWEST ASSESSING P O BOX 47841 PLYMOUTH, MN 55447 CITY OF CORCORAN 8200 Co. Rd. 116 CORCORAN, MN 55340 JANUARY 2015 ASSESSING FEE $4,663.00 COUNTY DATA FEE $14.19 TOTAL $4,677.19 STAFF REPORT Agenda Item 8a. Council Meeting: Prepared By: February 12, 2015 Brad Martens Topic: Action Required: Downtown Utility and Street Improvement None Project Schedule Summary: Staff continues to work on the downtown utility and street improvement project. Most recently a meeting was held on January 29th in which business owners were invited to learn more about the project and to speak about their opinions and concerns of the project. The meeting was attended by 21 individuals representing 15 businesses. Since that time staff has been following up on questions and information from the meeting. The following project schedule is anticipated: February • Staff to finalize various information for the project: • Maple Grove pass through fees • Average costs for removing existing septic sites and for capping wells • Review where TIF funds ultimately came from and how they have been March April spent o Increased valuation /taxable value if project completed Survey business owners Complete 2014 Audit to confirm TIF value City Council review of information and discussion on next steps (call public hearing, abandon project, etc.) If the City Council chooses to move forward a public hearing could be held in May and plans /specifications could be developed over the late summer and fall. Bidding could take place over the winter with substantial completion by late 2016. Financial /Budget: The project uses TIF funds as well as assessments to benefiting properties. If a financial gap exists, additional public funds may be necessary to support the project. This information will be presented in April. Alignment with Values: This item relates to the following adopted values: FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Page 2 OPEN AND HONEST COMMUNICATION We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. Options: N/A Recommendation: N/A Council Action: N/A Attachments: N/A Agenda Item L A N D F 0 R M From Site to Finish 105 South Fifth Avenue Tel: 612 - 252 -9070 Suite 513 Fax: 612 - 252 -9077 Minneapolis, MN 55401 www.landform.net TO: Corcoran City Council FROM: Kendra Lindahl, Landform DATE: February 6, 2015 for the February 12, 2015 City Council RE: Corcoran Corner LLC. Application for Master Sign Plan and Variance for the commercial center at 7559 County Road 116 (PID 26- 119 -23 -11 -0016) (City File 14 -031) REVIEW DEADLINE: March 21, 2015 Application Request Corcoran Corner LLC is requesting approval of a master sign plan and variances from the sign standards in Chapter 84 of the City Code. 2. Planning Commission Review The Planning Commission held a public hearing on February 5th and voted unanimously to recommend approval. Lyndon Minks spoke on behalf of the developer and indicated that they agreed with the staff conditions and would bring the sign portion of the parapet down to 4.5 feet and would ensure that the non -sign portion of the parapet was no less than '/2 that height. The property owner indicated that they would like to have logos in addition to the individual letters proposed. The bank representative indicated that they were not proposing to install a new time /temperature sign, but would do so if requested by the City. The Planning Commission discussed the request and amended the draft resolution to allow a maximum parapet height of 5 feet to give the applicant flexibility and to request that the applicant's sign standards be revised to allow small logos on the signs. The applicant indicated that they would provide revised plans for the City Council meeting. Revised plans were not available at the time of this staff report but will be provided to the City Council next week. Landform', SensiblyGreen and Site to Finish® are registered service marks of Landform Professional Services, LLC. 3. Context Background ! The applicant is proposing a number of internal and exterior improvements to this building. As part of the exterior improvement project, the owner wishes to upgrade the siding and mansard materials. Consequently, the existing legal, non - conforming signs will be removed and will lose their legal non - conforming status at that time. The owner has prepared a master sign plan to be incorporated into the building upgrades. Zoning and Land Use The property is currently guided Commercial and zoned Neighborhood Commercial (C -1). The property is located in Southeast District and on the edge of the Downtown District as described in Appendix A of the Zoning Ordinance. Surrounding Properties The surrounding properties to the north, south and west are developed commercial properties guided Commercial and zoned C -1. The vacant property to the east, across County Road 116, is guided Mixed Use and zoned Downtown Mixed Use (DMU). 4. Analysis Staff has reviewed the application for consistency with the Comprehensive Plan, Zoning Ordinance, and City policies. The City Engineer's comments are incorporated into this staff report and included as an attachment. A. Level of City Discretion in Decision - Making The City has a relatively high level of discretion in approving or denying a variance application. The City has a higher level of discretion with a variance because the burden of proof is on the applicant to show that the variance standards have been met. B. Consistency with Ordinance Standards The Sign Ordinance requires City Council design review if any of the following exists: 1. Three or more wall signs for a single property 2. Any one -wall sign exceeding more than ten (10) percent of the building facade on which it is located 3. Rooftop signage 4. A freestanding sign greater than ten (10) feet in area 5. Murals 6. Electronic Reader Boards Corcoran Corner LLC. Master Sign Plan and Variance (city file 14 -031) February 12, 2015 The Sign Ordinance prohibits the following signs in the Commercial districts: 1. Internally illuminated signs 2. Roof signs extending above the peak of the roof 3. Exterior neon signs • The applicant is proposing to remove the existing siding and mansard roofing. The new elevations would be cement fiber board panel siding and the mansard roof would have standing seam metal roofing. Both are acceptable materials in the Zoning Ordinance. The need for the sign plan and variance is triggered because the existing legal, non - conforming signs will be removed to upgrade the exterior. Once legal, non - conforming structures are removed they cannot be reinstalled in a new location as proposed by the applicant. The Design Guidelines require that "Signage and graphics should be integral to the building architecture, or used as a decorative design element. Backlit, box signs are not acceptable in the overlay district and are discouraged in downtown generally." The applicant is proposing a new parapet on the top of the building. The building parapet will screen rooftop equipment, but is primarily intended to serve as a sign band. The Sign Ordinance does not allow roof signs, but does allow signage on a parapet that is designed as part of the building architecture. As designed, staff believes that the parapet appears to exist solely to provide signage. The sign plan shows a 6.5 -foot tall parapet where signage is planned and approximately 12 -inch parapet in the areas between signs. The variation between the sign portion and non -sign portion of the parapet should be more similar in height. This variation in height is out of scale and we recommend that the parapet be designed to be more consistent across the building. In addition, staff believes that the sign portion of the parapet is out of scale with the building. The sign portion of the parapet is 6.5 feet height and the building height to the top of the mansard appears to be approximately 12 -13 feet high. A parapet is intended to be a decorative element and we could generally expect a building of this height to have a maximum parapet height of 4 feet or less. We have included a condition that the unsigned parapet be no less than '/2 the height of the sign parapets. As designed, this would mean that the shorter portions of the parapet should be increased to a minimum of 3.25 feet tall. The applicant has proposed a maximum height of 4.5 feet. The Planning Commission recommended a maximum of 5 feet to allow the applicant flexibility as they redesign the parapet. Revised plans will be provided at the Council meeting. The ordinance allows a wall signs to be up to 10% of building facade upon which it is located, in this case that would potentially allow up to 243 square feet of signage. However, the ordinance allows a maximum of 1.25 sq. ft. per lineal foot of frontage (max 125 ft.) for all signage (wall signage and freestanding signs). This would require a variance. Corcoran Corner LLC. Master Sign Plan and Variance (city file 14 -031) February 12, 2015 ! The master sign plan proposes internally illuminated surface mounted channel lettering. This type of signage is very common in other communities, but is prohibited in Corcoran, which results in the need for a variance. Variance The applicant is requesting a variance from maximum 125 square feet of signage allowed to allow up to 240 square feet of signage (10% of the fagade would allow up 243 square feet) and a variance to allow internally illuminated individual letters. The burden of proof is on the applicant to show that all of the following criteria have been met: 1. That there are practical difficulties in complying with the Zoning Ordinance. There are practical difficulties for the applicant in complying with the Zoning Ordinance. The existing signage includes internally lit cabinet signs (and a changeable message board) which exceed the current ordinance requirements for signs and are signs not allowed by ordinance. The applicant is trying to improve this existing building in downtown with a number of exterior improvements. They cannot make these improvements without removing the signage and the current sign regulations would not allow them to reinstall new signs consistent with what exists today on this building and other buildings in the area. 2. That the conditions upon which a petition for a variation is based are unique to the parcel of land for which the variance is sought and were not created by the landowner. The conditions upon which the variance is sought is unique to the property because the design of the building has signage installed on a mansard roof and building improvements cannot be made without removing the legal non - conforming signage. Replacing the signage with something similarly sized for these businesses is not possible under the existing ordinance. 3. That the granting of the variation will not alter the essential character of the locality. Granting the variance will not alter the essential character of the locality. The variance will allow the landowner to make substantial improvements to the building exterior. This is a significant building in downtown Corcoran and the improvements may help set the tone for other businesses who want to improve their properties. 4. The proposed variance would be in harmony with the general purposes and intent of the Ordinance. The variance will allow the land owner to make building improvements that are consistent with the general purpose and intent of the Zoning Ordinance, including the Design Guidelines. The master sign plan will ensure that consistent signage will be Corcoran Corner LLC. Master Sign Plan and Variance (city file 14 -031) February 12, 2015 ! provided on this building, which will be an improvement from the mix of signage now found on site. 5. The variance is consistent with the Comprehensive Plan. The variance is consistent with the Comprehensive Plan, which includes a guiding principal for "Creation of opportunities for a thriving downtown area combining a range of retail, public gathering, and residential spaces." This variance will help facilitate the building improvements planned by the owner and ensure that all new signage is consistent with the approved master plan even as tenants change over time. Staff finds that the master sign plan allows an existing property owner to improve the property in a significant way, that the sign plan is reasonable for the location and type of use, and that the signage is typical of signage in other nearby communities. We recommend approval of the variance. 5. Recommendation Adopt Resolution 2015 -06 approving the master sign plan and variance, as recommended by the Planning Commission. Attachments a. Resolution 2015 -06 approving a master sign plan and variance b. Aerial Location Map c. Existing Conditions d. Applicant's Narrative dated January 9, 2015 e. Applicant's Plans dated January 20, 2015 f. Email from Greg Ebert dated January 27, 2015 Corcoran Corner LLC. Master Sign Plan and Variance (city file 14 -031) February 12, 2015 City of Corcoran February 12, 2015 County of Hennepin State of Minnesota RESOLUTION NO. 2015 - 06 Motion By: Seconded By: APPROVAL OF A MASTER SIGN PLAN AND SIGN FOR THE COMMERCIAL CENTER AT 7559 COUNTY ROAD 116 (PID 26- 119 -23 -11 -0016) (CITY FILE 14 -031) WHEREAS, Corcoran Corner LLC is the owner of the commercial center and is requesting approval of a master sign plan and variance on property legally described as follows: Insert Legal WHEREAS, the Planning Commission has reviewed the master sign plan and variance at a duly called public hearing and recommends approval, and; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA, that it should and hereby does approve the request for a master sign plan and variance, subject to the following findings and conditions: 1. The Master Sign Plan to allow signage for the tenants in this existing building, in accordance with the narrative dated January 9, 2015 and plans received by the City on January 15, 2015 and on January 20, 2015, except as amended by this resolution. 2. Variances to allow internally lit individual channel letters, to allow signage on the parapet and to allow in excess of 125 square feet of signage by approving up to 10% of the building fagade for wall signage, subject to the following findings: a. There are practical difficulties for the applicant in complying with the Zoning Ordinance. The existing signage includes internally lit cabinet signs (and a changeable message board) which exceed the current ordinance requirements for signs and are signs not allowed by ordinance. The applicant is trying to improve this existing building in downtown with a number of exterior improvements. They cannot make these improvements without removing the signage and the current sign regulations would not allow them to reinstall new signs consistent with what exists today on this building and other buildings in the area. b. The conditions upon which the variance is sought is unique to the property because the design of the building has signage installed on a mansard roof and building improvements cannot be made without removing the legal non - conforming signage. Replacing the signage with something similarly sized for these businesses is not possible under the existing ordinance. C. Granting the variance will not alter the essential character of the locality. The variance will allow the landowner to make substantial improvements to the building exterior. This is significant building in downtown Corcoran and the improvements may help set the tone for other businesses who want to improve their properties. d. The variance will allow the land owner to make building improvements that are consistent with the general purpose and intent of the Zoning Ordinance, including the Page 1 of 2 City of Corcoran February 12, 2015 County of Hennepin State of Minnesota RESOLUTION NO. 2015 - 06 Design Guidelines. The master sign plan will ensure that consistent signage will be provided on this building, which will be an improvement from the mix of signage now found on site. e. The variance is consistent with the Comprehensive Plan, which includes a guiding principal for "Creation of opportunities for a thriving downtown area combining a range of retail, public gathering, and residential spaces." This variance will help facilitate the building improvements planned by the owner and ensure that all new signage is consistent with the approved master plan even as tenants change over time. 3. The parapet shall be revised to provide a more consistent height across the entire parapet. The unsigned portion of the parapet be no less than '/2 the height of the sign parapets. 4. The parapet shall be revised to be a maximum of 5 feet high. 5. The master sign plan standards should be revised to allow logos or other brand logos along with the individual illuminated letters. 6. Prior to issuance of building permits, the applicant /landowner must: a. Record the approving resolution at Hennepin County and provide proof of recording to the City. 7. Approval shall expire within one year of the date of approval unless the applicant commences the authorized use. VOTING AYE ❑ Guenthner, Ken ❑ Hank, Pat ❑ Keefe, Mike ❑ LaFave,Tonya ❑ Thomas, Ron VOTING NAY ❑ Guenthner, Ken ❑ Hank, Pat ❑ Keefe, Mike ❑ LaFave,Tonya ❑ Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 12th day of February 2015. ATTEST: Jeanie Heinecke — City Clerk Ken Guenthner - Mayor Page 2 of 2 City Seal 12/10/2014 Ne rinc -pin r Hennepin County GIS - Printable Map _ d 107— . `n jj.:• - + -_mow._ r I I, Ilk V r ":i""'atrt7rwFr. °frrrrr Parcel 26- 119 -23 -11 -0016 ID: $750,000 Owner $26,069.42 Total: Corcoran Corner Llc Name: This map is a compilation of data from various Parcel 7559 Co Rd No 116 Address: Corcoran, MN 55340 . 40 I . w v� r .r A -T -B: Abstract Market $634,000 Tota I: $750,000 Tax $26,069.42 Total: (Payable: 2014) F ISM j7e Mf4 V Map Scale: 1 "= 100 ft. Print Date: 12/10/2014 Property Commercial- Preferred Sale $750,000 Type: Price: This map is a compilation of data from various sources and is furnished "AS IS" with no Home- Non - Homestead ISM j7e Mf4 V Map Scale: 1 "= 100 ft. Print Date: 12/10/2014 Property Commercial- Preferred Sale $750,000 Type: Price: This map is a compilation of data from various sources and is furnished "AS IS" with no Home- Non - Homestead Sale 01/2003 representation or warranty expressed or stead: Date: implied, including fitness of any particular purpose, merchantability, or the accuracy and completeness of the information shown. Parcel 1.09 acres Sale Sale Includes More Area: 47,275 sq ft Code: Than One Parcel COPYRIGHT © HENNEPIN COUNTY 2014 y hftp: / /gi s.hennepi n.us /Property /pri nt/default.aspx ?C= 457248.7835231025,4993382. 830393727 &L =8 &T= hybrid &D = true &LI D =0 &F ID= 2611923110016 &VIS = 0,0,0,... 1/2 ;i ,� �I� e_:.> �� _ � �: �� _. narrauve uaLeu January y, Zvi-- Revised 12,19/12 Please attach a brief description of your project/reason for your request. 96 J A/ �� 1 �e E 'TO {� ryq� (gU ,(pFy t>AT ; p .$ y b `ll R• -.�tj0 Y(r �(°^�9 p� J � �? Y:1/4� •..5� S' "1 P b� F - Av C_B' �r I'BJ f ° '4f4'L-04, •�� L Chi i �� C.�' i�J GC Cd J� i-+ % @r! (�.�� 7� 0 4+0.2 � i�:�i• }F � fd a iU °�jl ifr .` Cam• 6 i Ci9v L � • s � i C� (Z. r w r %L3 ( aL�,`� >( i. cy : a9 e �1 � ( /Q a T ^- Z- C- A V,,.b + L-Ahi -e- I41���i5 e�Ca�a��. ��eS����� A6 tV L r )q L) V A. L C a . i A,14 t-A fags ®� LO 0 {� g✓� gg 6—A- 71 t X97 Date: a ,nuu-v 8; 20 i Attention: i.y ,d -Or , "v,;Ir s Re: — , �"I . C1_1 . -.4". Y I�i�:_. TAT Me-, The Corcoran Pet Care Center's proposed signage consists of 4 individual signage areas — one located above each tenant's entry. Signage will be limited to a total of 240 SF of the 2,428 SF fagade — which does not exceed the City of Corcoran's maximum allowable 10% of the building facade. The signage may consist of individual L.E.D. illuminated channel letters. These letters may be 1 " thick flat cut -out acrylic and mounted on 1 " spacers. The owner agrees to abide by the City of Corcoran ordinances regarding the allowable duration of illuminated signage. The working hours of the strip mall will be 8:00 AM — 7:00 PM, six days per week. No businesses will be open on Sundays. Sincerely, Peter Costanzo ,NFL IA, IFA M,_U; oi�6, 2.879.6000 .,it,, s' ma „cG.E o.i,'id t. .:i�. e. IN, i.,,a_ i.: is2a,�.9 P�. 55,42'? r''i;`�3°d.�.u.., a'4❑�z,,z,4 "'is po a3 1 C'� 2 0 0 U U 0 0 U 2 0 NEW STANDING SEAM METAL ON EXISTING a MANSARD 0 THROUGHOUT 0 U d cfl Elevation - Front 3/32" = if-Off EXISTING FACADE AREA: 1,986 SF PROPOSED FACADE AREA: 2,428 SF ALLOWABLE SIGNAGE AREA (10% OF BUILDING FACADE): 243 SF PROPOSED SIGNAGE AREA: BANK SIGN - 80 SF FARMERS SIGN - 40 SF FLORIST SIGN - 40 SF PET CARE SIGN - 80 SF TOTAL -240 SF 19' -81/2" 9' -4 3/4" 9' -4 314" 18' -7 3/4" DASHED LINES INDICATE NEW CEMENT FIBER NEW PARAPET WALL LETTERING: SURFACE MAX. SIGNAGE AREA BOARD PANEL SIDING WITH CEMENT FIBER MOUNTED CHANNEL THROUGHOUT BOARD PANEL SIDING LETTERING WITH LED BACKLIGHT BY SIGNAGE SUPPLIER, TYP. 3D View 1 0 N E, , ' ' • • 21044th Avenue S. Suite B r • Minneapolis, MN 55404 S tel: (612) 879 -6000 • fax: (612) 879-6666 3D View 2 Received January 20, 2015 Elevations Project Number: Revision Number: C Issue Date: Revision Date: V D_500 1 3D View 1 - Color 1 n 3D View 2 - Color 1 kaas wilson architects 2104 4th Avenue S. Suite B Minneapolis, MN 55404 tel: (612) 879 -6000 fax: (612) 879-6666 Project Number: Issue Date: Received January 20, 2015 Revision Number: Revision Date: Color Scheme 1 SD 501 SQUTH ELEVATION APPROX. AVERAGE BUILDING HEIGHT= 24'X 103'WIDTH = 2472 SQ.FC 24" U.L. FABRICATED & LABELED, L.E.D. ILLUMINATED CHANNEL LETTERS RACEWAY MOUNTED, 1/8"#2283 PLEK FACES WITH RED L.E.D. LIGHTING, 33'85 /8'WIDE = 67.44 SQ. FT. SET OF ILLUMINATED LETTERS ON RACEWAY LETTER FACES - REQ TRIM CAP - I�EU RETURNS - VV"1TE LEID -BELT RACEWAY - SILVER METALIC UNACLAD U_L_ FABl�iCATEl7 L.f- �SELEd CLIENT APPROVAL. ACCESS DC GREENFIEL CONNECTC GREENPTEL TO POWER TRIM CAP ALUM. LETTER SIDES & SAGS L61J —FtEp PLE %FACE SURTASLE FASTENER WIRE INSULATOR MOUNT LETTER TO RACEWAY 12GV POWCrt SUPPLY MOUNT RACEWAY TO FASCIA SLOG. FASCIA SECTION - TYP ILLUM LETTE:AB ©N RI►CEWAY MOUNTING: # 10 X I "TEK SCREWS FROM SIGN RACEWAY INTO METAL FACIA, QUANTITY = APPROX. 24 LIGHT OUTPUT MtNS (SEE CHART) _ DATE- ( % c" 4 SIGNS UNLlMITEC> ��400 HVVY SS AC>AM'S PEST CON -rRC)L 922 HWY 55 SCALE: DATE: 12 -18 -13 HAM E -, \A M S S a40 C7FFICE- 763/47 -9460 FAX - 7'45 3/47 $ -Z C13� MEC3iNA, MN DRAWNeY MICHAEL REVISED CONTENT IS PROPERTY OF SIGNS UNLIMITED, NO USE IS PERMITTED WITHOUT APPROVAL FILE ORWANGNUMBFk JT module update lumens E D. 1-1G1+1-r'uG� (:-�d 1;� CHANXF -L GZV005, F'Tc, ref# NGS module number Comment /description confirmed Lmn/ft 1 QJTSLS2016R STAND SUPER BRIGHT RED LED MODULES 48 2 QJTSLS01012A STAND SUPER BRIGHT AMBER LED MODULES 48 3 QJTSL510136 STAND SUPER BRIGHT BLUE LED MODULES 7.5 4 QJTSLS1014G STAND SUPER BRIGHT GREEN LED MODULES 39 5 QJTSLS06SWOS BRITE WHITE .5 LED 6500K 3 MOD /FT SSC TYPE 135 6 QJTSLS065W07 SUPER BRIGHT WHITE .7 W 3 MOD /FT 6500K SSC 195 7 QJTSLS055W24MIN1 JTLED .24W MINI WHITE 5 MODS PER FOOT 6500K 63 8 QJT5LS1006RGB07 STAND .70 WATT MULTICOLO LED MODULES RGB NA 9 QJTSLS071R11 ALUMINA 1.1 WATT RED LED MODULES 3 /FT 78 10 QJTSL5075W1.1 1.1 WATT WHITE LED MODS SO /BOX 16.67FT 3MOD /FT 255 11 OJTSLS002AUTIS no description available 3 per foot spacing 108 12 QJTSLS003BUT15 no description available 3 per foot spacing 27 13 OJTSLS004GUT15 no description available 3 per foot spacing 126 14 QJTSLS065WO7ECO JT LED .7E WHITE LED 65K 2 MODS PER FOOT WHITE 195 15 QjTSLS1007RGBUT20 no description available NA 15 QJTSLS065WO3 WHITE LED MODULES 2800K0.4 100 MODS /BOX 33.3 FT 54 17 QJTSLS065W4 -45K (4500) WHITE LED MODULES 4500K 0.4 100 MODS /BOX 33.3 FT 69 18 QJTSLS065WW6 (2800) WARM WHITE LED MODS 0.6 4500K 3- MODS /FT 90 19 QJTSLS065WW638 (3800) WARM WHITE 0.6W 3800K 3- MODS /FT 96 20 QJTSLS055W04M PERFORMX 0.4w 7000K 3 per foot white 126 21 QJTSLS051R04M PERFORMX 0.4w 7000K 3 per foot red 48 22 QJTSLSW15 ALUMINA 1.5 WATT 3000K WHITE LED MODULES 70 Michael Pritchard N-02 a3 From: Gregory Ebert <gebert @ebertconst.com> Sent: Tuesday, January 27, 2015 8:42 AM To: Michael Pritchard Subject: RE: Corcoran Corner Variance Mike let the record show I totally support this application... (0�^EBERT ,, C*NBTAUCTION Greg Ebert I President I VCeik 612 - 794 -6464 23350 County Road 10, Corcoran, MN 55357 f V Phone: 763 - 498 -7844 i Wax: 763 -498 -9951 j °t; Web www.ebertconst.com From: Michael Pritchard [ mailto :mpritchard @ci.corcoran.mn.us] Sent: Tuesday, January 27, 2015 8 :33 AM To: Gregory Ebert Subject: Corcoran Corner Variance Hello Greg, Attached are plans and applications for Corcoran Corner, LLC, Let me know if you have any questions. Thank you, Mike Pritchard Code Compliance Official Zoning, Code Enforcement, Permits City of Corcoran 8200 Co Rd 116 Corcoran, MN 55340 Direct Line 763 -400 -7033 mpritchard 0ci. corcoran.mm us Agenda Item ! �- ! ! L A N D F O R M 1 % Rom 5;t� fu Finish ! 105 South Fifth Avenue Tel: 612 - 252 -9070 Suite 513 Fax: 612 - 252 -9077 Minneapolis, MN 55401 www.Iandform.net TO: Corcoran City Council FROM: Kendra Lindahl, Landform DATE: February 11, 2015 for the February 12, 2015 City Council RE: Corcoran Corner LLC. Application for Master Sign Plan and Variance for the commercial center at 7559 County Road 116 (PID 26- 119 -23 -11 -0016) (City File 14 -031) REVIEW DEADLINE: March 21, 2015 1. Additional Information The applicant has submitted revised sign plans to address several of the Planning Commission conditions. The revised materials include both an option for a maximum parapet of 5 feet high (option 1) and 4.5 feet high (option 2). The Council should review and discuss. The draft resolution allows up to 5 feet, based on the Planning Commission recommendation but the City Council could modify condition #3 of the attached resolution to 4.5 feet if desired. Attachments 1. Revised Resolution 2015 -06 2. Revised narrative dated February 11, 2015 3. Revised option 1 and 2 dated February 11, 2015 Lentlform', 5¢n¢iblyEreen °.nd Si. 1. Finish °a rag W-d service marks of L— &.Im?W—i -1 Services, LL C. City of Corcoran February 12, 2015 County of Hennepin State of Minnesota RESOLUTION NO. 2015 - 06 Motion By: Seconded By: APPROVAL OF A MASTER SIGN PLAN AND SIGN FOR THE COMMERCIAL CENTER AT 7559 COUNTY ROAD 116 (PID 26- 119 -23 -11 -0016) (CITY FILE 14 -031) WHEREAS, Corcoran Corner LLC is the owner of the commercial center and is requesting approval of a master sign plan and variance on property legally described as follows: WHEREAS, the Planning Commission has reviewed the master sign plan and variance at a duly called public hearing and recommends approval, and; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA, that it should and hereby does approve the request for a master sign plan and variance, subject to the following findings and conditions: The Master Sign Plan to allow signage for the tenants in this existing building, in accordance with the narrative dated January 9, 2015 and 2045 and on revisions received on February 11 2015, except as amended by this resolution. 2. Variances to allow internally lit individual channel letters, to allow signage on the parapet and to allow in excess of 125 square feet of signage by approving up to 10% of the building fagade for wall signage, subject to the following findings: a. There are practical difficulties for the applicant in complying with the Zoning Ordinance. The existing signage includes internally lit cabinet signs (and a changeable message board) which exceed the current ordinance requirements for signs and are signs not allowed by ordinance. The applicant is trying to improve this existing building in downtown with a number of exterior improvements. They cannot make these improvements without removing the signage and the current sign regulations would not allow them to reinstall new signs consistent with what exists today on this building and other buildings in the area. b. The conditions upon which the variance is sought is unique to the property because the design of the building has signage installed on a mansard roof and building Page 1 of 3 City of Corcoran February 12, 2015 County of Hennepin State of Minnesota RESOLUTION NO. 2015 - 06 improvements cannot be made without removing the legal non - conforming signage. Replacing the signage with something similarly sized for these businesses is not possible under the existing ordinance. C. Granting the variance will not alter the essential character of the locality. The variance will allow the landowner to make substantial improvements to the building exterior. This is significant building in downtown Corcoran and the improvements may help set the tone for other businesses who want to improve their properties. d. The variance will allow the land owner to make building improvements that are consistent with the general purpose and intent of the Zoning Ordinance, including the Design Guidelines. The master sign plan will ensure that consistent signage will be provided on this building, which will be an improvement from the mix of signage now found on site. e. The variance is consistent with the Comprehensive Plan, which includes a guiding principal for "Creation of opportunities for a thriving downtown area combining a range of retail, public gathering, and residential spaces." This variance will help facilitate the building improvements planned by the owner and ensure that all new signage is consistent with the approved master plan even as tenants change over time. 4-.3. The parapet shall be revised to be a maximum of 5 feet high. 64. Prior to issuance of building permits, the applicant/Iandowner must: a. Record the approving resolution at Hennepin County and provide proof of recording to the City. 7—.5. Approval shall expire within one year of the date of approval unless the applicant commences the authorized use. VOTING AYE ❑ Guenthner, Ken ❑ Hank, Pat ❑ Keefe, Mike ❑ LaFave, Tonya ❑ Thomas, Ron VOTING NAY ❑ Guenthner, Ken ❑ Hank, Pat ❑ Keefe, Mike ❑ LaFave, Tonya ❑ Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 12th day of February 2015. Page 2 of 3 City of Corcoran February 12, 2015 County of Hennepin State of Minnesota RESOLUTION NO. 2015 - 06 ATTEST: Jeanie Heinecke — City Clerk Ken Guenthner - Mayor Page 3 of 3 City Seal 1 Cr 1 k i AC`ii>`1 1 it kp tilto 1y4 e 1 ltri r. vi@tltlr , sS s e Date: February 11, 2015 Attention: Lyndon Minks Re: Corcoran Pet Care Center Signage The Corcoran Pet Care Center's proposed signage consists of 4 individual signage areas — one located above each tenant's entry. Two options for different parapet heights and signage areas have been provided. Neither options exceed the City of Corcoran's maximum allowable 10% of the building facade. The signage may consist of individual L.E.D. illuminated channel letters. These letters may be 1" thick flat cut -out acrylic and mounted on 1" spacers. Tenants will have the option to add logos to the signage areas in addition to the lettering under the condition that the maximum allowable signage area is not exceeded. The owner agrees to abide by the City of Corcoran ordinances regarding the allowable duration of illuminated signage. The working hours of the strip mall will be 8:00 AM — 7:00 PM, six days per week. No businesses will be open on Sundays. Peter Costanzo pr RECEIVED By KLindahl at 2:59 pm, Feb 11, 2015 Tel: 612.874.6000 1301 American Blvd E. Suite 100, Bloomington, MN 55425 www.kaoswilson.com Page 1 of 1 STAFF REPORT Agenda Item 10a. Council Meeting: Prepared By: February 12, 2015 Brad Martens Topic: Action Required: Commission Ordinance Updates Approval Summary: On November 24, 2014 staff presented a plan to complete the update of ordinances governing the Planning Commission and Parks and Trails Commission. The plan included bringing the recommended ordinance updates to the Commissions for review and then back to the City Council for approval. The proposed ordinances were reviewed by the Planning Commission on December 4, 2014 and the Parks and Trails Commission on January 20, 2015. The draft ordinances showing proposed changes are attached to this report. The Planning Commission approved a motion to recommend approval of the ordinance updates as presented; the Parks and Trails Commission approved a motion to recommend approval of the ordinance with an amendment to keep the number of commissioners at nine. Staff recommends approving the ordinances as presented by staff, without the amendment of the Parks and Trails Commission. Financial /Budget: N/A Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost - effective, and friendly manner. PROFESSIONALISM We believe that continuous improvement is the mark of professionalism and are committed to applying this principle to the services we offer and the development of our employees. Options: 1. Approve ordinances amendments as recommended by staff. 2. Approve ordinance amendments as recommended by the commissions. 3. Approve ordinance amendments with other amendments. Page 2 Recommendation: Approve ordinances amendments as recommended by staff. Council Action: Consider a motion to approve ordinances amendments as recommended by staff. Attachments: 1. Draft Planning Commission Ordinance showing changes 2. Ordinance 2015 -296 3. Draft Parks and Trails Commission Ordinance showing changes 4. Ordinance 2015 -297 CHAPTER 34: PLANNING COMMISSION 34.10 ESTABLISHMENT OF COMMISSION. The planning commission for the City shall be hereby established. The commission shall be the City planning agency. 34.11 COMPOSITION. The planning commission shall consist of six five (56) regular members, two (2) altem *° meffiber-s, and one (1) City Council representative. The City Council representative shall act as a liaison to the Commission. The liaison shall attend meetings of the Planning Commission and act as a mode of communication between the Planning Commission and the City Council. The City Council representative shall not be a voting member of the Planning Commission. The City Council shall set the City Council representative rotation schedule annually_ ular members of the Planning Commission appointed before August 1. 2014 may continue to serve on the Commission during their term of appointment and may be re- appointed by the City Council, though their service may result in a Commission comprised of more than five (5) regular members. However, if the term of any such member expires and that member is not re- appointed, or if any such member became unable or unwilling to fulfill his or her duties on the Commission or if such a member's seat otherwise becomes vacant, that vacancy shall not be filled if it results in a Commission comprised of more than five (5) regular members. Alternate members of the Planning Commission appointed before August 1, 2014 shall not be re- appointed after expiration of their term. In the event of a Commission comprised of more than five (5) members. a auorum shall consist of a combination of four (4) regular members. The City Council representative shall not count towards a quorum of the members. A. All regular and alternate members shall be appointed by the City Council and may be removed by a three - fifths vote of the Council. B. Regular Members = Members of the Commission are appointed by the City Council for staggered three (3 )-year terms. Terms shall begin on March 1 and end on the final day n� i first to l b to of February but, � therce��- see- rs- z��pp����t����ppa�« appointed for- a thfee yeaf tefm. Their- soeeesser-s shall be appointed for tei=ms of thf:ee y gAppointees shall hold their offices until their successors shall be appointed and qualified by the City Council. The City Council shall approve the necessary appointments to the Commission no later than "the final day of February of each year. her- duties take an ea4h tha4 he or- she shall faithfuily disehafge the duties of his or- her- off ee.. All membefs shall sefave withetit eempensa In the event any member fails to Title III: 34 -1 attend three (3) consecutive meetings or 30 percent of those meetings held in a calendar year, a vacancy may be declared to exist by majority vote of the commission. A new member shall be appointed to fill out the term of the individual whose seat has been vacated unless filling the vacancy will result in a Commission which exceeds five (5) members. If filling the vacancy will result in a Commission which exceeds five (5) members, the vacant seat shall not be filled. If a seat becomes vacant, leaving the Commission with less than five (5) members, the vacancy shall be filled in the same manner as the appointment is made. All members shall serve without compensation but shall be allowed reasonable expenses as authorized by the City Council. D. The City Council may appoint a non - resident to any of the city commissions so long as there is no more than one (1) non - resident on a commission at any time and provided that the individual's non - residence status is determined to be temporary. E. A quorum shall consist of any combination of four -three (34) regular armor altem to members. The City Council representative shall not count towards a quorum of members. 34.12 ORGANIZATION; MEETINGS. A. A.—The commission shall elect a Cehairperson and Vice - Chairperson from among its appointed members for a term of one year; and the Ceommission may create and fill such other offices as it may determine. B. B. All regular members of the Commission, including the Chairperson and Vice - Chairperson, may vote on any questions before the Commission, except that no member of the Commission shall partake in any discussion on or vote upon any question in which he or she has a conflict of interest. C-B. The Ceommission shall adopt rules for the transaction of business and shall keep a record of its resolutions, transactions, and findings, which record shall be a public record. Expenditures of the Ceommission shall be within amounts appropriated for the purpose by the City Council. The Ceommission shall submit to the City Council a monthly report of Title III: 34 -2 its work during the preceding month. D. The Commission shall determine the date and time of meetings and shall set such public hearings as are necessary and desirable, or required by law, or this Code. 34.13 POWERS AND DUTIES OF THE COMMISSION. The !!planning Ceommission shall be the planning agency and shall have the powers and duties given such agencies generally by Minnesota Statutes § 462.351 - 462.364. It shall also exercise the duties conferred upon it by this Section. 34.14 ZONING ORDINANCES; PUBLIC HEARINGS. No zoning ordinances or amendments thereto shall be adopted by the Council until a public hearing has been held thereon by the !!planning Ceommission upon notice as provided in Minnesota Statutes § 462.357, Subdivision 3. 34.15 PLATS; APPROVAL. Any plat of land submitted to the Council for approval shall be referred to the planning commission for review and recommendation. 36.14 REPORTS. The Commission shall annually report to the city council, not later than the last day of February of each calendar year, containing the Commission's recommendations for the ensuing year, and also a summary of activities in the prior year. (Ord. 195, passed 05- 13 -04, Ord. 217, passed 04- 14 -05) Title III: 34 -3 IN mail v 36.14 REPORTS. The Commission shall annually report to the city council, not later than the last day of February of each calendar year, containing the Commission's recommendations for the ensuing year, and also a summary of activities in the prior year. (Ord. 195, passed 05- 13 -04, Ord. 217, passed 04- 14 -05) Title III: 34 -3 City of Corcoran February 12, 2015 County of Hennepin State of Minnesota ORDINANCE NO. 2015 -296 Motion By: Seconded By: AN ORDINANCE AMENDING CHAPTER 34 OF THE CITY OF CORCORAN MUNICIPAL CODE THE CORCORAN CITY COUNCIL ORDAINS AS FOLLOWS: Chapter 34 is amended to read as follows. CHAPTER 34: PLANNING COMMISSION 34.10 ESTABLISHMENT OF COMMISSION. The planning commission for the City shall be hereby established. The commission shall be the City planning agency. 34.11 COMPOSITION. The planning commission shall consist of five (5) regular members and one (1) City Council representative. The City Council representative shall act as a liaison to the Commission. The liaison shall attend meetings of the Planning Commission and act as a mode of communication between the Planning Commission and the City Council. The City Council representative shall not be a voting member of the Planning Commission. The City Council shall set the City Council representative rotation schedule annually. Regular members of the Planning Commission appointed before August 1, 2014 may continue to serve on the Commission during their term of appointment and may be re- appointed by the City Council, though their service may result in a Commission comprised of more than five (5) regular members. However, if the term of any such member expires and that member is not re- appointed, or if any such member became unable or unwilling to fulfill his or her duties on the Commission or if such a member's seat otherwise becomes vacant, that vacancy shall not be filled if it results in a Commission comprised of more than five (5) regular members. Alternate members of the Planning Commission appointed before August 1, 2014 shall not be re- appointed after expiration of their term. In the event of a Commission comprised of more than five (5) members, a quorum shall consist of any combination of four (4) regular members. The City Council representative shall not count towards a quorum of the members. A. All regular and alternate members shall be appointed by the City Council and may be removed by a three - fifths vote of the Council. B. Regular Members — Members of the Commission are appointed by the City Council for staggered three (3) -year terms. Terms shall begin on March 1 and end on the final day of February but, appointees shall hold their offices until their successors shall be appointed and qualified by the City Council. The City Council shall approve the necessary appointments to the Commission no later than the final day of February of each year. In the event any member fails to attend three (3) consecutive meetings or 30 percent of those meetings held in a calendar year, a vacancy may be declared to exist by majority vote of the commission. City of Corcoran County of Hennepin State of Minnesota ORDINANCE NO. 2015 -296 February 12, 2015 A new member shall be appointed to fill out the term of the individual whose seat has been vacated unless filling the vacancy will result in a Commission which exceeds five (5) members. If filling the vacancy will result in a Commission which exceeds five (5) members, the vacant seat shall not be filled. If a seat becomes vacant, leaving the Commission with less than five (5) members, the vacancy shall be filled in the same manner as the appointment is made. All members shall serve without compensation but shall be allowed reasonable expenses as authorized by the City Council. C. The City Council may appoint a non - resident to any of the city commissions so long as there is no more than one (1) non - resident on a commission at any time and provided that the individual's non - residence status is determined to be temporary. D. A quorum shall consist of any combination of three (3) regular members. The City Council representative shall not count towards a quorum of member. 34.12 ORGANIZATION; MEETINGS. A. The commission shall elect a Chairperson and Vice - Chairperson from among its appointed members for a term of one year; and the Commission may create and fill such other offices as it may determine. B. All regular members of the Commission, including the Chairperson and Vice - Chairperson, may vote on any questions before the Commission, except that no member of the Commission shall partake in any discussion on or vote upon any question in which he or she has a conflict of interest. C. The Commission shall adopt rules for the transaction of business and shall keep a record of its resolutions, transactions, and findings, which record shall be a public record. Expenditures of the Commission shall be within amounts appropriated for the purpose by the City Council. The Commission shall submit to the City Council a monthly report of its work during the preceding month. D. The Commission shall determine the date and time of meetings and shall set such public hearings as are necessary and desirable, or required by law, or this Code. 34.13 POWERS AND DUTIES OF THE COMMISSION. The Planning Commission shall be the planning agency and shall have the powers and duties given such agencies generally by Minnesota Statutes § 462.351 - 462.364. It shall also exercise the duties conferred upon it by this Section. 34.14 ZONING ORDINANCES; PUBLIC HEARINGS. No zoning ordinances or amendments thereto shall be adopted by the Council until a public hearing has been held thereon by the Planning Commission upon notice as provided in Minnesota Statutes § 462.357, Subdivision 3. City of Corcoran County of Hennepin State of Minnesota ORDINANCE NO. 2015 -296 34.15 PLATS; APPROVAL. February 12, 2015 Any plat of land submitted to the Council for approval shall be referred to the planning commission for review and recommendation. 36.14 REPORTS. The Commission shall annually report to the city council, not later than the last day of February of each calendar year, containing the Commission's recommendations for the ensuing year, and also a summary of activities in the prior year. (Ord. 195, passed 05- 13 -04, Ord. 217, passed 04- 14 -05) Effective Date. This Ordinance shall be in full force and effect upon its publication and passage. ADOPTED by the City Council on the 12th day of February 2015. VOTING AYE ❑ Guenthner, Ken ❑ Hank, Pat ❑ Keefe, Mike ❑ LaFave,Tonya ❑ Thomas, Ron ATTEST: Jeanie Heinecke, City Clerk VOTING NAY ❑ Guenthner, Ken ❑ Hank, Pat ❑ Keefe, Mike ❑ LaFave,Tonya ❑ Thomas, Ron Ken Guenthner, Mayor 9a1. CHAPTER 36: PARKS AND TRAILS COMMISSION 36.10 ESTABLISHMENT OF THE COMMISSION. The Parks and Trails Commission for the City shall be hereby established. 36.11 COMPOSITION. The Parks and Trails Commission shall consist of nine seven (19) regular members; three (3) altefn to m °mbefs and student members that shall be appointed in the manner set forth in this subsection. In addition, e* +)The City Council mrepresentative shall act as a liaison to the Commission. The liaison shall attend meetings of the Parks and Trails Commission and act as a mode of communication between the Parks and Trails Commission and the City Council. The bison -City Council representative shall not be a voting member of the Parks and Trails have ne vote en the Commission. The City Council shall set the City Council representative rotation schedule annuallv. Regular members of the Parks and Trails Commission appointed before August 1, 2014 may continue to serve on the Commission during their term of appointment and may be re- appointed by the City Council, though their service may result in a Commission comprised of more than seven (7) regular members. However, if the term of any such member expires and that member is not re- appointed, or if any such member became unable or unwilling to fulfill his or her duties on the Commission or if such a member's seat otherwise becomes vacant, that vacancy shall not be filled if it results in a Commission comprised of more than seven (7) regular members. Alternate members of the Parks and Trails Commission appointed before August 1, 2014 shall not be re- appointed after expiration of their term. In the event of a Commission comprised of more than five (5) members, a quorum shall consist of any combination of four (4) regular members. The City Council representative and student member shall not count towards a quorum of the members. A. All members shall be appointed by the City Council and may be removed by a three - fifths (3/5) vote of the Council. B. Regular Members — Members of the Commission are appointed by the City Council for stagge° °a th staggered three (3) -year terms. Terms shall begin on March 1 and end on the final day of FebruaryO f the P, Fks and Trails s f4st appointed, throe shall be appeiiited fef a ene year- tefm, thf ee shall be appointed faf a two yeaf , three shall be appointed for- a tIffee year- term. Sueeessor-s shall be appointed for- tefffis 4- three s,but, appointees shall hold their offices until their successors are appointed and Qualified by the City Council. The City Council shall approve the necessary appointments to the Commission no later than "the final day of February of each year. In the event any member fails to attend three (3) consecutive meetings or 30 percent of those Title III: 36 -1 gal. meetings held in a calendar year, a vacancy may be declared to exist by majority vote of the commission. A new member shall be appointed to fill out the term of the individual whose seat has been vacated unless filling the vacancy will result in a Commission which exceeds seven (7) members. If filling the vacancy will result in a Commission which exceeds seven (7 members, the vacant seat shall not be filled. If a seat becomes vacant, leaving the Commission with less than seven (7) members, the vacancy shall be filled in the same manner as the appointment is made. All members shall serve without compensation, but shall be allowed reasonable expenses as authorized by the City Council._ D. Student Members — Shall be appointed at the pleasure of the City Ceouncil. Student members shall have no voting or office responsibility. All members shall serve without compensation. E. The city council may appoint a non - resident to any of the city commissions so long as there is no more than one (1) non - resident on a commission at any time and provided that the individual's non - residence status is determined to be temporary. F. A quorum shall consist of any combination of fwe-four (4 -5) regular armor altefH to members. The City Council haise +- representative and student members shall not count towards a quorum of the members. Title III: 36 -2 9a1. 36.12 ORGANIZATION; MEETINGS. A. The commission shall elect a Cehairperson and Vice - Chairperson from among its appointed members, for a term of one year; and the Ceommission may create and fill such other offices as it may determine. B. All regular members of the Commission, including the Chairperson and Vice - Chairperson, may vote on any questions before the Commission, except that no member of the Commission shall partake in any discussion on or vote upon any question in which he or she is air -eel y or indi -°edy intereste has a conflict of interest. C. The Ceommission shall adopt rules for the transaction of business, with the approval of the Council, and shall keep a record of its resolutions, transactions, and findings, which record shall be a public record. Expenditures of the Ceommission shall be within amounts appropriated for the purpose by the City Council. The Commission shall submit to the City Council a monthly report of its work during the preceding month. D. The Commission shall determine the date and time of meetings and shall set such public hearings as are necessary and desirable, or required by law, or this Code. 36.13 POWERS AND DUTIES OF THE COMMISSION. The Parks and Trails Commission shall have the powers and duties allowed under the City Charter and State law, including: A. To hold meetings of its members, to consider such matters pertaining to parks and trails in the City as shall be referred to the Commission by the Council, or as the members of the Commission themselves deem proper. C. To act in an advisory capacity to the Council on all matters pertaining to a parks and trails system in the City. All pertinent contracts of purchase, sale, employment, use and management shall be made by the City through the City Council upon advice thereof from the Parks and Trails Commission. 36.14 REPORTS. The Ceommission shall make an annually wfrreport to the city council, not later than the last day of February of each calendar year, containing the Ceommission's recommendations for the ensuing year, and also a summary of activities in the prior year. (Ord. No. 195, passed 05- 13 -04, Ord.219, passed 04- 14 -05, Ord.255, passed 02- 10 -11) Title III: 34 -3 w�i�ir�i�riiF�wiisa�idiw�wi�r 11 1 C. To act in an advisory capacity to the Council on all matters pertaining to a parks and trails system in the City. All pertinent contracts of purchase, sale, employment, use and management shall be made by the City through the City Council upon advice thereof from the Parks and Trails Commission. 36.14 REPORTS. The Ceommission shall make an annually wfrreport to the city council, not later than the last day of February of each calendar year, containing the Ceommission's recommendations for the ensuing year, and also a summary of activities in the prior year. (Ord. No. 195, passed 05- 13 -04, Ord.219, passed 04- 14 -05, Ord.255, passed 02- 10 -11) Title III: 34 -3 City of Corcoran February 12, 2015 County of Hennepin State of Minnesota ORDINANCE NO. 2015 -297 Motion By: Seconded By: AN ORDINANCE AMENDING CHAPTER 36 OF THE CITY OF CORCORAN MUNICIPAL CODE THE CORCORAN CITY COUNCIL ORDAINS AS FOLLOWS: Chapter 36 is amended to read as follows. CHAPTER 36: PARKS AND TRAILS COMMISSION 36.10 ESTABLISHMENT OF THE COMMISSION. The Parks and Trails Commission for the City shall be hereby established. 36.11 COMPOSITION. The Parks and Trails Commission shall consist of seven (7) regular members and student members that shall be appointed in the manner set forth in this subsection. The City Council representative shall act as a liaison to the Commission. The liaison shall attend meetings of the Parks and Trails Commission and act as a mode of communication between the Parks and Trails Commission and the City Council. The City Council representative shall not be a voting member of the Parks and Trails Commission. The City Council shall set the City Council representative rotation schedule annually. Regular members of the Parks and Trails Commission appointed before August 1, 2014 may continue to serve on the Commission during their term of appointment and may be re- appointed by the City Council, though their service may result in a Commission comprised of more than seven (7) regular members. However, if the term of any such member expires and that member is not re- appointed, or if any such member became unable or unwilling to fulfill his or her duties on the Commission or if such a member's seat otherwise becomes vacant, that vacancy shall not be filled if it results in a Commission comprised of more than seven (7) regular members. Alternate members of the Parks and Trails Commission appointed before August 1, 2014 shall not be re- appointed after expiration of their term. In the event of a Commission comprised of more than five (5) members, a quorum shall consist of any combination of four (4) regular members. The City Council representative and student member shall not count towards a quorum of the members. A. All members shall be appointed by the City Council and may be removed by a three- fifths (3/5) vote of the Council. B. Regular Members — Members of the Commission are appointed by the City Council for staggered three (3) -year terms. Terms shall begin on March 1 and end on the final day of February but, appointees shall hold their offices until their successors are appointed and qualified by the City Council. The City Council shall approve the necessary appointments to the Commission no later than the final day of February of each year. In the event any member fails to attend three (3) consecutive meetings or 30 percent of those meetings held in a calendar year, a vacancy may be declared to exist by majority vote of the commission. A new member shall be appointed to fill out the term of the individual whose seat has been vacated unless City of Corcoran County of Hennepin State of Minnesota ORDINANCE NO. 2015 -297 February 12, 2015 filling the vacancy will result in a Commission which exceeds seven (7) members. If filling the vacancy will result in a Commission which exceeds seven (7 members, the vacant seat shall not be filled. If a seat becomes vacant, leaving the Commission with less than seven (7) members, the vacancy shall be filled in the same manner as the appointment is made. All members shall serve without compensation, but shall be allowed reasonable expenses as authorized by the City Council. C. Student Members — Shall be appointed at the pleasure of the City Council for one (1) -year calendar terms. Student members shall have no voting or office responsibility. All members shall serve without compensation. D. The city council may appoint a non - resident to any of the city commissions so long as there is no more than one (1) non - resident on a commission at any time and provided that the individual's non - residence status is determined to be temporary. E. A quorum shall consist of any combination of four (4) regular members. The City Council representative and student members shall not count towards a quorum of the members. 36.12 ORGANIZATION; MEETINGS. A. The commission shall elect a Chairperson and Vice - Chairperson from among its appointed members, for a term of one year; and the Commission may create and fill such other offices as it may determine. B. All regular members of the Commission, including the Chairperson and Vice - Chairperson, may vote on any questions before the Commission, except that no member of the Commission shall partake in any discussion on or vote upon any question in which he or she has a conflict of interest. C. The Commission shall adopt rules for the transaction of business, with the approval of the Council, and shall keep a record of its resolutions, transactions, and findings, which record shall be a public record. Expenditures of the Commission shall be within amounts appropriated for the purpose by the City Council. The Commission shall submit to the City Council a monthly report of its work during the preceding month. D. The Commission shall determine the date and time of meetings and shall set such public hearings as are necessary and desirable, or required by law, or this Code. 36.13 POWERS AND DUTIES OF THE COMMISSION. The Parks and Trails Commission shall have the powers and duties allowed under the City Charter and State law, including: A. To hold meetings of its members, to consider such matters pertaining to parks and trails in the City as shall be referred to the Commission by the Council, or as the members of the Commission themselves deem proper. B. To act in an advisory capacity to the Council on all matters pertaining to a parks and trails system in the City. All pertinent contracts of purchase, sale, employment, use and management shall be made by the City through the City Council upon advice thereof from the City of Corcoran County of Hennepin State of Minnesota ORDINANCE NO. 2015 -297 Parks and Trails Commission. 36.14 REPORTS. February 12, 2015 The Commission shall annually report to the city council, not later than the last day of February of each calendar year, containing the Commission's recommendations for the ensuing year, and also a summary of activities in the prior year. (Ord. No. 195, passed 05- 13 -04, Ord.219, passed 04- 14 -05, Ord.255, passed 02- 10 -11) Effective Date. This Ordinance shall be in full force and effect upon its publication and passage. ADOPTED by the City Council on the 12th day of February 2015. VOTING AYE VOTING NAY ❑ Guenthner, Ken ❑ Guenthner, Ken ❑ Hank, Pat ❑ Hank, Pat ❑ Keefe, Mike ❑ Keefe, Mike ❑ LaFave,Tonya ❑ LaFave,Tonya ❑ Thomas, Ron ❑ Thomas, Ron Ken Guenthner, Mayor ATTEST: Jeanie Heinecke, City Clerk City of Corcoran County of Hennepin State of Minnesota ORDINANCE NO. 2015 -298 Motion By: Seconded By: CITY OF CORCORAN SUMMARY OF ORDINANCE NO. 2015 -298 February 12, 2015 AN ORDINANCE ESTABLISHING A PLANNING COMMISSION AMENDED TO REDUCE THE SIZE OF THE SAME Subdivision 1. PURPOSE On February 12, 2015, the Corcoran City Council amended the City ordinance which establishes a Planning Commission. The number and types of members of the Commission were decreased and member terms, grounds for removal, voting disqualification criteria, reporting, and procedures were addressed. The Commission will no longer act as the Board of Appeals and Adjustments for the City. Subdivision 2. PROCEDURE The ordinance establishes the Planning Commission and provides for procedures for the maintenance, organization, duties, and authority of the same. A printed copy of the complete ordinance is available for inspection by any person at City Hall during the City Clerk's regular office hours. VOTING AYE ❑ Guenthner, Ken ❑ Keefe, Mike ❑ LaFave, Tonya ❑ Hank, Pat ❑ Thomas, Ron VOTING NAY ❑ Guenthner, Ken ❑ Keefe, Mike ❑ LaFave, Tonya ❑ Hank, Pat ❑ Thomas, Ron Whereupon, said Ordinance is hereby declared adopted on this 12`h day of February 2015 Kenneth Guenthner - Mayor ATTEST: City Seal Jeanie Heinecke — Clerk Page 1 of 1 City of Corcoran County of Hennepin State of Minnesota ORDINANCE NO. 2015 -299 Motion By: Seconded By: CITY OF CORCORAN SUMMARY OF ORDINANCE NO. 2015 -299 February 12, 2015 AN ORDINANCE ESTABLISHING A PARKS AND TRAILS COMMISSION AMENDED TO REDUCE THE SIZE OF THE SAME Subdivision 1. PURPOSE On February 12, 2015, the Corcoran City Council amended the City ordinance which establishes a Parks and Trails Commission. The number and types of members of the Commission were decreased and member terms, grounds for removal, allowance for a single non - resident member, duties, reporting, and procedures were addressed. Subdivision 2. PROCEDURE The ordinance establishes the Parks and Trails Commission and provides for procedures for the maintenance, organization, duties, and authority of the same. A printed copy of the complete ordinance is available for inspection by any person at City Hall during the City Clerk's regular office hours. VOTING AYE ❑ Guenthner, Ken ❑ Keefe, Mike ❑ LaFave, Tonya ❑ Hank, Pat ❑ Thomas, Ron VOTING NAY ❑ Guenthner, Ken ❑ Keefe, Mike ❑ LaFave, Tonya ❑ Hank, Pat ❑ Thomas, Ron Whereupon, said Ordinance is hereby declared adopted on this 12th day of February 2015 ATTEST: Jeanie Heinecke — Clerk Kenneth Guenthner - Mayor Page 1 of 1 City Seal STAFF REPORT Agenda Item 10b. Council Meeting: Prepared By: February 12, 2015 Brad Martens Topic: Action Required: Hope Center Change Order #4 Approval Summary: The City has a received a request for a change order for the Hope Center for the following items: • Hand dryers for bathrooms: $1,200.00 o To reduce waste and cleaning issues • Widen interior door: $400.00 o To allow for tables /chairs to be moved easier • Install tile in bathrooms: $3,000.00 o To allow for a fully finished bathroom at time of opening In order to keep the project on schedule staff has given verbal approval to move forward with the changes. A formal approval however is required for payment. Financial /Budget: If approved, the contract with BV Construction will increase to $328,300 and the budget for the complete Hope Center project will increase to $366,300. As specified in the approved contracts, the City will initially pay invoices however the City's ultimate contribution is limited to $18,079. Grant funds will be drawn from Hennepin County to cover costs up to $225,000 and Mobile Hope is responsible for the remainder which is now estimated at $123,221. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost - effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Options: 1. Approve Change Order #4. 2. Send back to staff for further review. Page 2 Recommendation: Approve Change Order #4. Council Action: Consider a motion to approve Change Order #4. Attachments: 1. Change Order #4 /Y9 VV / \V /I1VV 1IVI19 4118 48th Street NE Buffalo, Minnesota 55313 (612) 682 -1642 FAX (612) 682 -0958 TO. --- -� 1. -- kk PAGE NO. OF PAGES JOB N11MHER JOB PHONE EXISTING CONTRACT NUMBER DATE OF EXISTING CONTRACT T \) ` _..- I 6 oicl7 ti o V--74no0-, � [AA� �' OW W 0\<s " x.000 oa NOTE: This Change Order becomes part of, and in conformance with, the existing contract. WE AGREE hereby to make the change(s) specified above at this price E� $ (Z"'D DATE 4 PHONE PREVIOUS CONTRACT AMOUNT DATE AUTHORIZED SIG NATURE. GONTRACTO ) JOB NAME I- OCATION $ C� JOB N11MHER JOB PHONE EXISTING CONTRACT NUMBER DATE OF EXISTING CONTRACT T \) ` _..- I 6 oicl7 ti o V--74no0-, � [AA� �' OW W 0\<s " x.000 oa NOTE: This Change Order becomes part of, and in conformance with, the existing contract. WE AGREE hereby to make the change(s) specified above at this price E� $ (Z"'D DATE 4 J PREVIOUS CONTRACT AMOUNT $� AUTHORIZED SIG NATURE. GONTRACTO ) REVISED CONTRACT TOTAL $ C� ACCEPTED — The above prices and specifications of this Change Order are satisfactory and are hereby accepted. All work to be performed under same terms and conditions as specified in original contract unless otherwise stipulated. I PRODUCT 30002 -2 Date of acceptance Signature (OWNER) STAFF REPORT Agenda Item. 10c. Council Meeting: Prepared By: February 12, 2015 Brad Martens Topic: Action Required: Hope Center Pay Request #4 Approval Summary: Attached to this report is the fourth pay request for the Hope Center in the amount of $50,000. The invoice has been reviewed by the City as well as Hennepin County and is recommended for approval. According to the project manual, payments will be made "less a five percent retainage fee ". • Invoice amount: $50,000 • Retainage: $ 2,500 • Amount to be paid: $47,500 Pavment Historv: Pay Request Payment to contractor Retainage 1 $43,700 $2,300 2 $116,375 $6,125 3 $38,000 $2,000 4 $47,500 $2,500 Total: $245,575 $12,925 Financial /Budget: As specified in the approved contracts, the City will initially pay invoices however; the City's ultimate contribution is limited to $18,079. Grant funds will be drawn from Hennepin County to cover costs up to $225,000 and Mobile Hope is responsible for the remainder. Alignment with Values: This item relates to the following adopted values: FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Options: 1. Approve pay request #4 and claim in the amount of $47,500. 2. Send back to staff for further review. Page 2 Recommendation: Approve pay request #4 and claim in the amount of $47,500. Council Action: Consider a motion to approve pay request #4 and claim in the amount of $47,500. Attachments: 1. Pay Request #4 — BV Construction Inc. 2. Claim BV Construction Inc. 4118 48th St Ne. Buffalo, MN 55313 Sill To Maple HiM Communtiy Center 7800 "Maple Hill Roar! Corcoran Mn Date Invoice # IY2112015 546 P.O. No_ Terms Project Quantity Description Rata Amount PROGRESS DRAW ON MAT_ & LASOR 501000.00 50,000.00 Total $50,000.00 CORCORAN, MN 02/04/15 1:40 PM Page 1 Check Detail Register© December 2014 to February 2015 Check Amt Invoice Comment 10100 Farmers State Bank Paid Chk# 022783 2/12/2015 BV CONSTRUCTION INC G 500 -20338 Hope Center ($2,500.00) 546 RETAINAGE G 500 -20338 Hope Center $50,000.00 546 PAY REQUEST Total BV CONSTRUCTION INC $47,500.00 10100 Farmers State Bank $47,500.00 Fund Summary 10100 Farmers State Bank 500 ESCROW HOLDING FUND $47,500.00 $47,500.00 STAFF REPORT Agenda Item 10d. Council Meeting: Prepared By: February 12, 2015 Brad Martens Topic: Action Required: Newsletter Article and Advertising Policy; Approval Website Guidelines Summary: In 2014 the City Council eliminated advertisements from the fall newsletter due to staff concerns on how to handle political advertisements. Since that time staff has drafted a policy for newsletter articles and advertising, as well as website guidelines which is attached to this report. While these documents will continue to need to be updated regularly, staff is requesting the City Council approve the item as presented to allow for advertisements to again be allowed in the 2015 newsletters. Financial /Budget: Annual revenue is estimated at approximately $1,500. This revenue offsets the cost of printing the newsletter. Alignment with Values: This item relates to the following adopted values: FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Options: 1. Approve the Newsletter Article and Advertising Policy; Website Guidelines as presented. 2. Send back to staff for further review. Recommendation: Approve the Newsletter Article and Advertising Policy; Website Guidelines as presented. Council Action: Consider a motion to approve the Newsletter Article and Advertising Policy; Website Guidelines as presented. Attachments: 1. Newsletter Article and Advertising Policy; Website Guidelines i lya CITY OF CORCORAN 8200 CO RD 116 • Corcoran, MN 55340 Office: 763.420.2288 Fax: 763.420.6056 Email: eg neralLcki.corcman.mn.us Website: www.ci.corcman.mn.us Newsletters Article and Advertising Policy; Website Guidelines The City's Newsletter is published 3 times a year and is mailed to all households and businesses in Corcoran. The main goal of the newsletter is to provide information to educate our residents and to provide an up -to -date publication that keeps the reader connected to their community and aware of the many ways the City touches their lives. We strive to ensure the majority of articles pertain to happenings taking place during the three periods the newsletter covers — topics that are timely to today's news as well as upcoming events. In addition, the newsletter provides residents with a number of ways in which they can make a difference — opportunities for volunteering their time and talents or community activities in which to participate. The goal is to have the newsletter mailed out by the end of the first week of the specified months; Spring Edition / March, Summer Edition / July, Fall and Winter Edition / October. Priority is given to those articles generated by City of Corcoran departments /staff, and those articles are prioritized by timeliness. Articles regarding events in the past may not be included, and those articles for events months in advance may be held until a more appropriate issue. The purpose of the newsletter is to provide residents and businesses with events, happenings, etc. occurring within the period the newsletter covers. The City will also consider news releases from other agencies, e.g. Three Rivers Park District, Watershed Commissions, Cross, North Hennepin Mediation etc. that are considered to provide services to the residents /businesses. News releases from these outside organizations will be considered - space permitting. Articles /news releases are edited for content, length, clarity and style. Recognition will not be given in the newsletter to individuals or business members. Exception is made with regard to announcing new businesses, winners of the City sponsored contests, or specific high level honors received by City staff. Space is not permitted for the following: neighborhood/ homeowner /townhome association, religious organizations (unless for programs /events as outlined below), or political groups /candidates. Booster clubs, business / church, charitable fund raising organizations, or clubs to promote their programs or events that reflect on the community's safety, education on environmental concerns or social activities may be considered at the discretion of the City Administrator. Corcoran shall obtain family friendly commercial messages and /or advertisements consistent with the following guidelines. Any commercial message or advertisement which contains any of the following characteristics or which is of the type or category listed shall be and hereby are expressly prohibited: 1. Promotion of the sale or consumption of tobacco products or depiction of the use of tobacco products. 2. Promotion in any form of illegal drugs, illegal drug use or illegal drug materials or characterizations which suggest or depict the promotion or glorification of any such products, activities or materials. 3. Promotion for the use or sale of firearms, explosives or other weapons, or the depiction, suggestion or glorification of violence or acts of a violent nature. 4. Advertisements containing material that demeans or disparages an individual or group of individuals on the basis of race, color, religion, national origin, ancestry, gender, age, disability, ethnicity, marital or parental status, military discharge status, source of income, or sexual orientation. 5. Commentary, advocacy or promotion of issues, candidates, campaigns or organizations of a social, political, religious, or rhetorical nature. 6. Depiction in any form of nudity or semi - nudity, profanity, obscenity, or lewdness or characterizations which suggest, depict or promote any such element or sexually oriented products, activities or materials. 7. Use of language or descriptive material which taken in form and context is deemed to be unsuitable for and contrary to community standards or standards of appropriateness for governmental or family audience. 8. Use of words, language, representations or descriptive material of any kind having more than one meaning or connotation, one of which would otherwise be prohibited under these guidelines. All advertising or articles shall conform to guidelines above and must be approved by the "City" Administrator before production. The City approval process will require Advertiser to submit a proof of all proposed advertisements to the City, including content and size. All advertising must be pre -paid. Advertisers shall indemnify and hold harmless the "City" for any and all claims of any kind or nature arising out of the advertiser's display advertising content. Cancellation: If an advertiser desires to cancel their already paid in full advertisement, they must make a written request to the newsletter editor. All cancelations must be received in writing no later than five (5) business days after the deadline for submitting advertisements for the issue in which the advertisement is to be placed. The City retains absolute discretion to reject any proposed advertisement and Corcoran shall have no claim for damages or other loss related to any such denial and shall further defend and indemnity the City from any claims by advertisers related in any way to the City's rejection of a proposed advertisement. 2 Submittal of Information Guidelines: Articles of interest or activities and event information should be submitted to Admin staff Jill Smith - Arens by email: ismith- arens(a�ci.corcoran.mn.us by the 1st, or closest next business day of the month prior to that edition. Documents should be submitted using MS Word, and pictures should be submitted camera art ready in a jpeg as a file attachment in 10MB or less. (Several pictures may need to be sent separately). Any special instructions should be typed at the top of the document in red. (i.e. Other pictures to use or locations of information you would like to add if you do not have direct access to it). Information not submitted by these deadline dates may not be published unless prior arrangements have been made. • Spring Edition - Article or information due February 1 • Summer Edition - Articles or information due June 1 • Fall / Winter Edition - Articles or information due September 1 Since many members have involvement with articles for the City's newsletters and information pertaining to the website, a copy paste system is sometimes used for to generate these to the pages. Below are the guidelines to use when submitting your articles or materials for consistency. • Fonts • Type - Arial • Size — 11 (For spatial issues adjustments may be used if necessary) • Paragraph set -up • Single space • Format - Align text to the left • Spacing of characters • Put only one space in between sentences • Use a space between hyphens and commas (i.e. 1, 2, 3 or Ages 5 — 7 ...) • Times and Dates • 10:00 am — Noon • 10:OOam- 11:OOam • May — June • January 3 — February 15 • Months o Spell out (do not abbreviate) • Days of the week • Always spell out the days (i.e. Monday, Tuesday, etc.) • If abbreviations are needed due to special issues, then it should be as follows: ■ Mon., Tues., Wed., Thur., Fri., Sat., Sun. 3 • When using two days of the week write it out and the ampersand symbol (i.e. Monday & Wednesday) • If a class or session meets on the same day of the week multiple times, that day should be written in singular fashion (i.e. Monday not Mondays) • Multiple days uses spaces between days (i.e. Held on July 2, 4, 10) • Fees o Use - $49, do not use decimal unless there is change (i.e.$39.00) • Ages and Grades • Use Ages not yrs. (i.e. Ages 4 - 11 not 2 — 5 yrs. old) • Grades (i.e. Grades 3 - 5 not Gr. 3 -5) • Use upper case "K" in headers and if it's a name of a program • Use lower case "k" if it's in a description • Phone numbers o Use 763- 400 -7031 not (763) 400 -7031 • Titles o Do not use all capital letters • Levels o Levels should be written as 1, 2, 3... not I, II, III • Single digits o When in single format, use the integers instead of writing it out (i.e. use 1, 2, 3... instead of one, two, three) • Bullet Points o Use • (Do not use *, —�, numbers, etc. An example would be this memo's formatting style) • Do not overkill exclamations (i.e.!!!!! It loses its meaning) Website Information Moving forward as time permits staff will be focusing more attention to the website as a tool to draw interests for development and new residents to the city. The above newsletter formatting and information will also be used when submitting information on the web to keep consistency and formality. Files, pictures or other information being sent to upload to the City's website should also be 10MB or less. If you have a suggestion or informational materials for the City's web please submit them by email to 0smith- arens(a-),ci.corcoran.mn.us M STAFF REPORT Agenda Item 11 a. Council Meeting: Prepared By: February 12, 2015 Brad Martens Topic: Action Required: City Council Ordinance Update Approval Summary: Item 10a. on the agenda proposed updating the Planning Commission Ordinance as recommended by staff. Included in the update was the removal of the duties of Board of Appeals and Adjustments from the Planning Commission. This update reflects the actual process in which the City Council acts as the Board of Appeals and Adjustments. Attached to this report is an updated City Council Ordinance which adds the Board of Appeals and Adjustments language to the proper ordinance. Financial /Budget: Minor costs exist to publish the amended ordinance. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost - effective, and friendly manner. Options: 1. Approve the updated City Council Ordinance as presented. 2. Send back to staff for further review. Recommendation: Approve the Updated City Council Ordinance as presented. Council Action: Consider a motion to approve the Updated City Council Ordinance as presented. Attachments: 1. Draft City Council Ordinance showing changes. 2. Ordinance 2015 -295 CHAPTER 30: CITY COUNCIL 30.01 MEETINGS; TIME AND PLACE. Regular meetings of the City Council shall be held on the second and fourth Thursdays of each month at the hour of 7:00 p.m. All regular meetings falling upon a legal holiday shall be rescheduled at the next available date by Council action. All meetings of the Council shall be held in the City Hall, including special and adjourned meetings, unless in each instance otherwise established by council vote. (Code, § 3.01) (Am. Ord. 124, passed 6- 24 -93) 30.02 SPECIAL MEETINGS; ADJOURNMENT. Special meetings of the City Council may be called by any two members in writing and filed with the Clerk at least 24 hours prior to the time specified for the meeting. The Clerk shall immediately notify each member of the time and purpose of the meeting by causing a written notice to be delivered to each member personally if he or she can be found or an adult member of the family if he or she cannot be found. The Clerk shall cause an affidavit showing service of the notice as herein provided to be filed in his or her office prior to the time fixed for the special meetings. Special meetings may be held without the notice when all members of the City Council are present in person or consent in writing to the holding of the meeting. Any special meeting attended by all members shall be a regular meeting for the transaction of any business that may come up before a meeting. Pursuant to M.S. 471.705, written notice of any special meeting shall be posted giving the date, time, place and purpose of the meeting at least three days before the meeting. Written notice shall be mailed at least three days before the meeting to anyone who has filed a written request for notice of special meetings. In calculating the three days, if the last day falls on a Saturday, Sunday or legal holiday, the next regular business day shall be counted as the third day. (Code, § 3.02) The Council may, by a majority vote of those present, adjourn from time to time to a special date and hour. (Code, § 3.03) 30.03 BOARD OF APPEALS AND ADJUSTMENTS The City Council shall serve as the Board of Appeals and Adjustments for the City. City of Corcoran February 12, 2015 County of Hennepin State of Minnesota ORDINANCE NO. 2015 -295 Motion By: Seconded By: AN ORDINANCE AMENDING CHAPTER 30 OF THE CITY OF CORCORAN MUNICIPAL CODE THE CORCORAN CITY COUNCIL ORDAINS AS FOLLOWS: Section 1. Chapter 30 of the Corcoran City Code shall be amended to include Section 30.03 which shall read as follows: 30.03 BOARD OF APPEALS AND ADJUSTMENTS The City Council shall serve as the Board of Appeals and Adjustments for the City. Effective Date. This Ordinance shall be in full force and effect upon its publication and passage. ADOPTED by the City Council on the 12'h day of February 2015. \ /nTIAI!_ AVG LJ Guenthner, Ken ❑ Hank, Pat ❑ Keefe, Mike ❑ LaFave,Tonya ❑ Thomas, Ron ATTEST: Jeanie Heinecke, City Clerk 1 \ /nTIAI!_ AIAV LJ Guenthner, Ken ❑ Hank, Pat ❑ Keefe, Mike ❑ LaFave,Tonya ❑ Thomas, Ron Ken Guenthner, Mayor STAFF REPORT Agenda Item 11b. Council Meeting: Prepared By: February 12, 2015 Matt Gottschalk, Director of Public Safety Topic: Action Required: Police Squad Purchase Approval Summary: Consistent with the Police Department squad replacement plan as described in council reports on 03/28/13 and 02/27/14, and the City of Corcoran 2015 Capital Improvement Plan (CIP), Police Department squad 551 (the Public Safety Director's squad) is due for replacement. In accordance with the Administrator's 2014 -2015 CIP Staff Report (01/23/14), the current squad will be repurposed for the Code Compliance Official. Apx. Yr Est. Yr Est. Yr End End End Est. Yr End Est. Yr End Est. Yr End Squad # / Yr & Make - Miles / Miles/ Miles / Miles / Miles / Miles / Model DOP 2012 2013 2014 2015 2016 2017 551 / 2008 Dodge Out of Durango 3/1/2008 40,000 50,000 60,000 Servic 554 / 2010 Ford Crown Vic 5/1/2010 70,000 95,000 100,000 555 / 2010 Ford Crown Vic 5/1/2010 60,000 83,000 95,000 556 / 2011 Ford Crown 'but of Vic 5/1/2011 35,000 55,000 75,000 90,000 Service Out of 557 / Ford SUV Explorer 8/1/2012 5,000 32,000 50,000 75,000 Service Out of 558 / Ford SUV Explorer 5/1/2013 8,500 35,000 60,000 90,000 Service 559 / Ford SUV Explorer 5/1/2014 8,500 30,000 60,000 90,000 560 / Ford SUV Explorer 5/1/2014 8,500 30,000 60,000 90,000 The recommended replacement vehicle is a 2015 Chevrolet Traverse. Several vehicles were considered for the replacement, including replacing it with another Dodge Durango or the Ford Interceptor Utility. Based on the standard options, additional cargo space, additional integrated technologies, and a slightly lower price the Traverse is the preferred option. All prices are based on Minnesota state contract pricing. 2015 Chevrolet Traverse AWD $29,053.40 Staff Report— February 12, 2015 Council Meeting Prepared by Director Gottschalk Page 2 Financial /Budget: The approved CIP budget for this squad replacement is $35,000. This vehicle option costs $29,053.40, representing an 83% utilization of allocated funding. Anticipated equipment and setup costs are approximately $4,500 or about 13 %. The total cost of the vehicle and setup is anticipated to be around $33,500. The recommendation is to approve the budgeted amount of $35,000 to allow for $1,500 in unforeseen equipment or setup expenses, with the anticipation that the vehicle will come in under the budgeted $35,000. The planned life cycle of the vehicle used in this capacity is 6 years. There is no anticipated revenue from the current squad as it will be transferred to Code Compliance. The Police Department intends to leave some lighting and equipment in the vehicle that would benefit the Code Compliance Official in the safe performance of his duties and reuse any removed equipment that is in good condition. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost - effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Options: 1. Approve the expenditure of up to $35,000 for squad replacement and associated equipment and setup costs. 2. Deny approval of the proposal. 3. Send back to staff for further review. Recommendation: 1. Approve the expenditure of up to $35,000 for squad replacement and associated equipment and setup costs. Council Action: Consider a motion to approve the proposed Police Department squad replacement expenditure not to exceed $35,000. Attachments: None STAFF REPORT Agenda Item 11 c. Council Meeting: Prepared By: February 12, 2015 Brad Martens Topic: Action Required: Public Works Truck and Trailer Purchase Approval Summary: In 2014 the City Council approved a two year program to purchase equipment and issued equipment certificates as funding. Public Works funding for 2015 included the following: • Replacement of 2009 pickup truck: $32,000 • New equipment trailer: $9,000 Staff has received quotes which are attached to this report and are outlined below: • 2015 GMC Sierra WT: $21,280.73 (State contract) • FT -15 Drop Deck: $9,250.00 (low quote) The purchase of the 2015 truck would transition all but one truck to diesel engines (the remaining non - diesel truck will not be replaced with a diesel). The new anticipated life for each diesel truck is 10 years. Staff notes that the 2009 truck would run for several additional years if needed, the exceptionally high resale value only $6,878 less than the original purchase price makes it a good time to upgrade to the diesel truck. Financial /Budget: Costs to purchase the above equipment is funded out of the equipment certificates approved and issued in 2014. Overall costs are under budget. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost - effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Options: 1. Approve Public Works Truck and Trailer purchases as presented. 2. Send back to staff for further review. Page 2 Recommendation: Approve Public Works Truck and Trailer purchases as presented. Council Action: Consider a motion to approve Public Works Truck and Trailer purchases as presented Attachments: 1. 2015 GMC Sierra WT Quote — State Contract Pricing 2. Felling Trailers, Inc. Quote — Lano Equipment, Inc 3. Scharber & Sons Quote ............... . . ....... .... ..... ... 0 ........... . . ............. Ell Fleet Department 2228 College Way • PO Box 338 • Fergus Falls, MN 56538 -0338 218 - 998 -8865 • 800 -477 -3013 nie1issa..(1eet@ymxil.t:om • www.nelsonfergusfalls.com VEHICLE QUOTE ;30M 7 "c : C er' .r)rairr, city of Attu: Pat Mo ster Address, 8200 ,,",ourty Rd 1 l6 C Cr ±f z7r =tip; MN 55340 NUMBER Key Qode,]c)rnitiolifDoor: Date: 02!'041201 Phone: 763-420. ...265'111' FAX: Salesperson: Stock No, Year Make Model New/Used Vehicle [D Number i'K25743 015 GMC; Sierra VVT 4VND Crew Cab 11 3,7" t New i) C"Aor: 1110t'olCEcatfi Pti",e of verhfirie per l ;aft f "tr.;r ptionr' & Exf -as Uvr;htarge for SLE Equt pvrtent GrOUha Lfv L 6,66 D €;,xi Fnjgino F' WNW 5 Sp Auto 7ran5ri�`s�,�tr� DPNI Power Heated Trailer `F'Qvi h,r3irrars 77 3 SuSPensiori Pay Kage QGN1 PjG Teraa;n 7i" e P {.:INI S[L'L': l� referred Equipment Parktage 1 O adialor Cove i & UO1 ,`; nber Roof Mai ker "t E< Spe d ,� I P�ilnt. Subtotal rrart�'- - In Total Gash Price Your PurGhase Order A 09 Chev Silve;rado 2500 Thanks for your business I 11 o _ .i.es a End User: Corcoran, Cit), cf Deis `, F' =:rt hvtc,t�t�.r 8200 ti_: linty Rd 9 ; {a 5,51 t 5 344,21 170,00 $378,25 $93L60 $255,0'0 X2`-'.7 € 7.53 I's 5632N) FajQCt #T M N z,ontract i~#707 6 F'Cterr';e: 63 -420 -265 FAX' aird .Pate - CE rGspran T Kb5'743, 423 -Equal employment 0ppertunity1A/Arrnalive Action jFntpiny r+ ZI�AA�0� FELLING TRAILERS, INC. _I�ASMZ A 1525 Main Street South, Sauk Centre, MN 56378 Phone: 800 - 245 -2809; FAX: 320 -352 -5230 0 ATTENTION: Mike Ta_ngem_an___ Customer Info Reference No: 6783 -NUU Ship To: -' Phone: Bill To: Customer Unit/Stock- LANG EQUIPMENT INC (ANOKA) 763 - 323 -1720 LANO EQUIPMENT INC (ANOKA) 763 - 323 1720 6140 HWY 10 FAX: 6140 Fl41lY 10 ANOKA, MN 55303 ANOKA, MN 55303 FAX: 763 422 -3949 763 - 422 -3949 5aics NCrson Interns! Status Appx Completion 8 Weeks Wk of FT -15 I -Plus Page 'I Appx Completion Date .Subject to Engineering Review 1/92/2015 Ref. No: 61783 -NUU ...a..,,,a •� vvu Length: 29 Pat w/QY of Corcoran Copy No: Appx Wgt +t -: 4,000 r• .• a .. � Base Model FT -15 I Drop Deck, Plus Package_ 0.00 Each 1.00 Frame Type 10" I Beam with a 3" High Angle lron Lip T � ____ 0.00 Std 7.00 Deck Lengfh� � _�. �T Main Deck Length 2.00 Feet 20.00 Dovetail Dovetail Length - 0.00 Feet 3.00 fleck Type Oak 2" Namur -- - _ 0.00 Feat 1.00 Ramps; Rear 60" Overall, Split Full Width Mesh Top Spring Assist with 6" Approach Plate * *if 0,00 ssible put on an extra set of springs ** po Opt 9,00 Appx Deck Height 23" Loaded, 25" Unloaded 0.00 Inches 1.00 0.00 Inches 1.00 J - -- 0.00 Std 8.00 Tie Dawnsµ Rub Rail and Stake Pockets -�_ _ 0.00 Feet 21.00 Brakes Electric, Dexter FSA (Fwd Self Adj) On All. Axles - - - - -� - - -'- -- -_ _ °---- --- •_- _.....,._- 0.00 Std 1.00 Axles,�.�.- _�- _......._�_ - •--- - - --�- 7.2K Drap .._._._� 0.00 Std 2.00 Axles, Acc Dexter EZ-Lube Hubs `�" '"" 0 Std 1.00 5uspenslon Rubber Torsion, Dexter TorFlex, 42" Spread - 0.00 Std 1.00 Tlres 8 Wheels 215iI5R 17.5 H, 8 Bolt [17.5 x 6,75] Plate Wheel Hercules ( ) ... 0.00 m ___ Std 4.00 Hitch Length Center of Coupler to Headboard, Appx 0,00 Feet 5.00 Hitch Type 2.5" Adjustable LuneRe Eye /Pintle, 42,000 lb Prate Mount 0.00 Std 1.00 Jack 12K Drop Leg'* Bulldog Side Wind "* 6.00 Std u 7 P o e RV 1.00 0.00 Std 1.00 Lights LED,4 tail light system, separate brake/tum, Sealed Wiring Harness - 0100 Std 1.00 Trailer Color Black - - -_ - 0,00 Std 1.00 -- - - 0.00 Sid 1.00- Standard --- -- _�_ _ 3!8 "Safety Chains, Grade 70 "-- -"' 0.00 Std d 1, 1.00 0 Standard Document Holler _ _ 0,00 Std 1.00 tandard m -� . .- -- __ Toot l3ox, Medium 57" x 16" x 8 ", Bolt an with Lackabfe Caver, 3,8 Cu Ft 0.00 Each 1.00 Page 'I Appx Completion Date .Subject to Engineering Review 1/92/2015 Ref. No: 61783 -NUU CH^RBER O 1Vl S since 1916 ' w, 13725 Main Street P.O. Box 128 Rogers, MN 55374 JQ"N OE�ERE Tel: 763- 428 -4107 Fax: 763 - 428 -2700 E -Mall: sales @scharbers.com Base Model FT -15 I Drop Deck, Plus Package $8,220.00 Frame Type 10" I Beam with a 3" High Angle Iron Lip Deck Length 20' Main Deck Length Base Dove Tail 3' Dovetail $472.00 Deck Type White Oak 2" Nom $972.00 Ramps, Acc 60" Overall Split Full Width Mesh Top Spring Assist with 6" Approach Plate "Extra Base Springs if Possible ** $941.00 Appx Deck Height 23" Loaded, 25" Unloaded Width 83" ID, 102" OD Base Tie Downs 23' Rub Rail and Stake Pockets Base $414.00 Tie Downs (8) 5/8" D -Rings Brakes Electric, Dexter F5A (Fwd 5elf Adj) On All Axles Base Axles (2) 7.21K Drop Base Axles, Acc Dexter EZ -Lube Hubs Base Suspension Rubber Torsion, Dexter TorFlex, 42" Spread Base Tires & Wheels (4) 215/75R 17.5H, 8 Bolt (17.5x6.75) Plate Wheel (Hercules) Base Hitch Length Center of Coupler to Headboard Appx 5' Base Hitch Type 2.5" Adjustable Lunette Eye /Pintle, 420001b Plate Mount Base Jack 12K Drop Leg **Bulldog Side Wind" Base Base Plug 7 Pole RV Lights LED, 4 Tail Light System, Separate Brake/Turn, Sealed Wiring Harness Base Trailer Color Black Base Stripe Color White Base Standard 3/8" Safety Chains, Grade 70 Base Standard Tool Box, Medium 57" x 16" x 8 ", Bolt on with Lockable Cover 3.6 CuFt Base Base Option Pallet Fork Holders with Hold on Chains $355.00 Price: $11,374.00 Your Price: $9,650.00 Freight: $175.00 Excise Tax: $0.00 Licence and Additional Fees: $0.00 $9,825.00 Note: $20 Transit Improvement Vehicle Excise Tax REQUIRED forthe following Counties: Anoka, Dakota, Hennepin, Ramsey & Washington Counties If you have any further questions, please contact me at (763)428 -4107 Mark Scharber . ,x A lured County Wutfons Stharbarand Sans 5charber and Sons Subutban Lawn Center 233 eaji'ma St 13725 Main street 2315 W Wayzata Blvd Weekkst Freetlum hand, MN S5D4Q Rogers, MN 55374 MN 14802 Lake, N St. 4 7525 4Ye' HI $537 13 a8 latfg lake, MN 55356 K:str� lake, MN Ss3E14 Sane, MN 55375 17631444.8073 (721 42a,4107 (952) 473-5634 175317552347 0511 090-9242 STAFF REPORT Agenda Item 11 d. Council Meeting: Prepared By: February 12, 2015 Brad Martens Topic: Action Required: Schedule City Council Goal Setting Work Discussion Session Summary: In 2014 the City Council held a goal setting work session to establish strategic goals for the City of Corcoran. Staff would like to discuss the opportunity to hold a similar session in 2015. It is recommended that Council members look at their schedules in advance of the meeting to be prepared to discuss availability. Financial /Budget: In 2014 a facilitator was hired for the goal setting work session. Staff is comfortable guiding the 2015 session without hiring a facilitator. Costs for the session would include food and beverages as required. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost - effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Recommendation: Schedule a goal setting work session. Council Action: Consider a motion to call a meeting for goal setting work session. Attachments: N/A STAFF REPORT Agenda Item IId. Council Meeting: Prepared By: Februwy 12, 2015 Brad Martens Topic: Action Required: Schedule City Council Goal Setting Work Discussion Session Summary: In 2014 the City Council held a goal setting work session to establish strategic goals for the City of Corcoran. Staff would like to discuss the opportunity to hold a similar session in 2015. It is recommended that Council members look at their schedules in advance of the meeting to be prepared to discuss availability. Financial/Budget: In 2014 a facilitator was hired for the goal setting work session. Staff is comfortable guiding the 2015 session without hiring a facilitator. Costs for the session would include food and beverages as required. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost - effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Recommendation: Schedule a goal setting work session. Council Action: Consider a motion to call a meeting for goal setting work session. Attachments: N/A