HomeMy WebLinkAbout2015-01-20 - Parks & Trails Agenda PacketCity of Corcoran
Corcoran Parks and Trails Commission
Agenda
January 20, 2015 - 7:00 PM
1. Call to Order / Roll Call
2. Pledge of Allegiance
3. Chairperson and Vice - Chairperson Election*
4. Agenda Approval
a. Agenda
b. Minutes 11 -18 -2014*
5. Open Forum
6. Presentations - none
7. Reports /Information
a. Active Planning Applications — Informational only*
b. Parks and Trails Commission Term Update*
8. Old /Unfinished Business
9. New Business
a. Proposed Ordinance Update — Parks and Trails Commission*
b. Council Correspondence — Annual Report and 2015 Priorities*
c. Parks and Trails Commission Activities*
10. Subcommittee & Miscellaneous Reports
a. City Council Report — Mayor Guenthner*
b. Athletic Association
c. Park Dedication Fund*
11. Other Business- none
12. Announcements - none
13. Adjournment
*Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by
Door.
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3a.
CITY OF CORCORAN
8200 County Road 116, Corcoran, MN 55340
763.420.2288 — Office 763.420.6056 — Fax
E -mail - cieneral(@.ci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us
MEMO
Meeting Date: January 20, 2015
To: Parks and Trails Commission
From: Brad Martens, City Administrator
Re: Chairperson and Vice - Chairperson Election
Annually the Parks and Trails Commission must elect a Chairperson from among its
appointed members to run its meetings. In addition, the Parks and Trails Commission
has created the position of Vice - Chairperson to fill the role of Chairperson in his /her
absence. Both of these positions are for a term of one year.
Although the City Code states that the commission shall "elect" a chairperson, it does
not define how that process happens. Staff recommends the Parks and Trails
Commission use the motion, second, and vote process to select both the Chairperson
and Vice - Chairperson.
Attachment:
N/A
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City of Corcoran
Corcoran Parks and Trails Commission
Minutes
November 18, 2014 - 7:00 PM
4b.
The Corcoran Parks and Trails Commission met on November 18, 2014, at City Hall in Corcoran,
Minnesota. Present were, Commissioners - Anderson, Dale, Krueger, Meister, Nybo, Regan,
Tessmer. Robran arrived at 7:20
Also present were City Administrator Martens, Administrative Support /Payroll and Benefits
Coordinator Smith - Arens, Council Liaison Cossette, Planner Kendra Lindahl, Peachtree Partners
Representative Paul Robinson.
Commissioner Anderson called the meeting to order at 7:00 pm
1. Call to Order / Roll Call
2. Pledge of Allegiance
3. Agenda Approval
a. Agenda
Motion: made by Nybo, seconded by Dale to approve the Agenda as presented
Voting Aye: Anderson, Dale, Krueger, Meister, Nybo, Regan, Tessmer, (Motion carried 7:0)
b. Minutes 10 -21 -2014
Motion: made by Meister, seconded by Nybo to approve the Agenda as presented
Voting Aye: Anderson, Dale, Meister, Nybo, Regan, (Motion carried 5:0) Abstaining: Krueger,
Tessmer, Robran
4. Open Forum - None
5. Presentations - none
6. Reports /Information
a. Active Corcoran Planning Applications — City Administrator Martens updated
commissioners.
4L Aim
7. Old /Unfinished Business - None
8. New Business
a. Preliminary PUD Development Plan, Preliminary Plat and Rezoning to PUD for
"Sawgrass" for Peachtree Partners, LLC on the 103 -acre Schendel property at 20400
County Road 10 (PID 23- 119 -23 -42 -0003) (City File 14 -027)
Lindahl gave a PowerPoint over view of what was transpiring with the Sawgrass project.
Motion: Made by Dale, seconded by Tessmer recommend to approve subject to the following
conditions:
• Acceptance of the off road trails in 20 -foot easements as shown (totaling 2.88 acres)
• The remainder of the park dedication shall be cash in lieu of land
• The developer shall pave the entrance trail shown between County Road 10 and the
large wetland area (Outlot N)
• Recommended approval of the proposed trails in the wetland buffers as shown
• Recommended that the developer donate a trail easement on the west side of the
project adjacent to the creek. No improvements are required in this easement and no
park dedication credit will be provided.
• The park dedication for the trail easements shall be deeded with each phase of
development.
• Cash for park dedication shall be paid in full by phase II.
City of Corcoran
Corcoran Parks and Trails Commission
Minutes
November 18, 2014 - 7:00 PM
4b.
• Commission also recommended that the City and County work to ensure a safe trail
crossing on County Road 10 between the project and the existing City park as part of the
planned CR 10 improvements.
Voting Aye: Anderson, Dale, Krueger, Meister, Nybo, Regan, Robran, Tessmer, (Motion carried 8:0)
b. City- Initiated Ordinance Amendment regarding Park Dedication Requirements (City file 14-
007)
Robran cautioned taking land vs cash to pay for future playgrounds. Discussion on the wetland
buffer protection with the trails proposed.
Motion: Made by Robran, seconded by Meister to recommend the ordinance changes as presented.
Voting Aye: Anderson, Dale, Krueger, Nybo, Regan, Robran. Tessmer (Motion carried 8:0)
c. December Meeting Cancellation
Motion: made by Robran, seconded by Regan to Cancel the December 22nd meeting.
Voting Aye: Anderson, Dale, Krueger, Meister, Nybo, Regan, Robran, Tessmer, (Motion carried 8:0)
9. Subcommittee & Miscellaneous Reports
a. City Council Report — Councilor Cossette
b. Athletic Association — Nothing Reported
c. Park Dedication Fund- Informational
10. Other Business- none
11. Announcements - none
12. Adjournment —
Motion: made by Robran, seconded by Krueger to adjourn the meeting at 9:07 pm
Voting Aye: Anderson, Dale, Krueger, Meister, Nybo, Regan, Robran, Tessmer, (Motion carried 8:0)
Submitted By: Jill Smith -Arens
Administrative Support /Payroll and Benefits Coordinator
5d.
CITY OF CORCORAN
8200 County Road 116, Corcoran, MN 55340
763.420.2288 — Office 763.420.6056 — Fax
E -mail - cieneral(@.ci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us
MEMO
Meeting Date: December 4, 2014
To: Proposed Ordinance Update — Planning Commission
From: Brad Martens, City Administrator
Re: City Council Report
The City is considering making updates to ordinances governing the Planning
Commission and Parks and Trails Commission. It is requested that the Planning
Commission review the proposed changes and provide any comment to staff prior to
formal adoption.
Attachment:
1. Proposed Ordinance Updates — Planning Commission
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MEMORANDUM
Agenda Item
• •
• •
L A N D F OR M
• •
From Site to Finish
• •
105 South Fifth Street, Tel: 612 - 252 -9070
Suite 513 Fax: 612 - 252 -9077
Minneapolis, MN 55401 www.landform.net
DATE December 16, 2014
TO Brad Martens
CC City Council, Planning Commission, Parks & Trails Commission
FROM Kendra Lindahl, City Planner
RE Active Corcoran Planning Applications
The following is a summary of project status for current, active projects:
1. Administrative Permit and Site Plan to add antennas and modify ground equipment on an
existing tower for AT &T antenna at 20140 CR 30 (PID 11- 119 -23 -12 -0001) (City file 14 -019). This
applicant may be administratively approved. The application is currently incomplete.
2. Corcoran Pet Care Center Sign Plan at 7559 CR 116 (City file 14 -031) - The applicant has
requested approval of a master sign plan as required by the sign ordinance for new signage on the
shopping center. The signage would be updated as part of other exterior building improvements.
Staff has reviewed the application, deemed it incomplete and notified the applicant of the missing
information required to make the application complete. When a complete application is received, the
request will be scheduled for Planning Commission and City Council review.
3. Donald Tombers Request for Preliminary Plat and Final Plat approval for "Tombers Acres" on
property at 9120 Trail Haven Road (PID 15- 119 -23 -21 -0001) (City file no. 14 -032). Staff is
reviewing the application for completeness, but expects the application to be scheduled for the
February Planning Commission and City Council meetings.
Also, there are a number of projects that have been approved, but are still not filed and closed out:
1. Corcoran Business Park (City file 06 -005). The City Council granted a one year extension to the
final plat approval, which expired on April 12, 2011. Staff has spoken to the applicant and is still
working to close out this project. Notably, we met with the land owner in February and may have a
new development application for this site later this year. Recent calls to the property owner regarding
the project status have not been returned.
2. Hope Ministries Conditional Use Permit for Cemetery and Vacation of Drainage & Utility
Easement at 19951 Oswald Farm Road (City file 12 -002). Hope Ministries submitted a request for a
conditional use permit to allow a cemetery west of the existing church. The application was approved
by the City Council on March 22nd and site work had begun. The letter of credit for site improvements
has been released but we are holding the escrow pending completion of the approved landscaping.
The applicant has indicated that they are considering a site plan amendment application to modify the
approved plans. Staff will reach out again in an effort to close out this file.
3. Ess Addition (City files 05 -017, 08 -003 and 12 -024). The City Council granted an after - the -fact
extension for this final plat at their November 29, 2012 meeting and a second extension at the
November 25, 2013 meeting. This project has been closed out and all remaining escrow
refunded.
Landform', SensiblyOreerl® and Site to Finish® are registered service marks of Landform Professional Services, LLC.
1
4. Lano Equipment at 23580 Highway 55 Site Plan Modifications for Cold Storage Building. (31-
119 -23 -34 -0007) (13 -006). This item was approved by the City Council on July 11th. The building
permit has been issued, but staff has determined that the building was not being built according the
approved plans. The applicant submitted revised plans and the City Council approved a site plan
modification at the June 12th meeting. City staff is working with them to make the corrections and
complete the building and site improvements. Last week, the applicant indicated that they will not be
completing the work until next spring. The City has a letter of credit in place to ensure the work is
completed as approved.
5. Ess Brothers Site Plan Amendment and Conditional Use Permit Amendment for an accessory
building at 9350 County Road (PID # 07- 119 -23 -43 -0004) (City File No. 13 -031) The applicant
requested approval of a 5,500 square feet detached, accessory building with 20 -foot sidewalls. The
City Council approved this item on January 23rd. The applicant must comply with all conditions of
approval and then staff will inspect before refunding any remaining escrow.
6. Maple Hill Estates 3rd Addition Preliminary and Final Plat (PID 24- 119 -23 -43 -0016 and 24- 119 -23-
43 -0014) (City file 14 -001). A site plan and variance was approved on April 25, 2013 for this project,
but it was then determined that the new community center should be located on City property. The
plat was required to adjust property lines. The City Council approved the preliminary and final plat on
March 27th. The mylars were recorded this month and construction has begun. We will be monitoring
this throughout construction and due to the financial relationship between the City and the applicant,
we will not close out this file until construction is complete.
7. Lennar Final Plat, Vacation, Development Contract and Final PUD Development Plan for
"Ravinia" (City file 14 -003). The applications were approved at the April 24th City Council meeting.
Staff is now working through the final plan revisions with the applicant. The development contract has
been signed, the financial guarantee submitted and the final details are being addressed. An
expanded grading plan was approved by the City Council on September 11th. The mylar has been
recorded at Hennepin County and construction is on- going.
8. City- Initiated Park Dedication Ordinance Update (City File 14 -007). The City has been considering
a number of ordinance amendments. At the November 13th meeting, the Council directed staff to hold
a public hearing to consider two minor housekeeping amendments at the December 4th Planning
Commission. The Parks Commission reviewed at their November 18th meeting and recommended
approval. The Council approved the items at their December 11th meeting.
9. Lake Independence Regional Trailhead at 23475 CR 10 Rezoning, Site Plan and Variance (PID
18- 119 -23 -12 -0002) (City file 14 -010). Three Rivers Park District has submitted a request for a
temporary trailhead at this location. The City Council approved the request on July 24th. Three Rivers
has indicated that they did not receive any bids this summer and will rebid the project the spring for
2015 construction.
10. Fox Ridge 2nd Addition Final Plat at 9495 Trail Haven Road (PID 09- 119 -23 -41 -0011) (City File 14-
006). This final plat application for a final plat of Outlot A, Baumeister 3rd Addition was approved by
the City Council on May 22nd. The applicant will prepare mylar for signature and filing. After the
documents are filed, the remaining escrow can be released.
11. Hentges Lawn Land Snow Special Home Occupation at 21310 Meadow Lane (City file 14 -012).
The application was approved by the City Council on August 28th. Staff will be working to close out the
file.
12. Patnode Farms Preliminary Plat and Final Plat at 22610 County Road 50 (PID 20- 119- 23 -43-
0003) (City file 14 -021). Mike Patnode has submitted a request for plat approval to create one lot for
the existing home and one outlot to be sold. The Planning Commission held a public hearing on
September 4, 2014 and the City Council approved it at the September 25th meeting. The mylar has
been released for filing at the County. Upon installation of all required wetland and corner
monuments, the City will inspect and release any remaining escrow.
MEMORANDUM 2
13. Sawgrass Preliminary Plat, Preliminary PUD Development Plan and Rezoning for Peachtree
Partners LLC on Schendel property at 20400 County Road 10 (City file 14 -027). The City
received the application materials and is currently reviewing for completeness. The Parks and Trails
Commission reviewed this request on November 18th and recommended acceptance of a combination
of land and cash. The Planning Commission held a Public Hearing on December 4th and the City
Council approved the request on December 11th
14. Proehl Preliminary Plat, Final Plat and Variance at 20630 Larkin Road (City file 14 -028). The
applicant has requested approval of a variance from the minimum lot size in the UR zoning district to
subdivide the existing property to create one lot for the original farmstead and a second lot for the
second home on the site. The Planning Commission held a Public Hearing on December 4th and the
City Council approved the request on December 11th
15. Donald Tombers Request for Topographic Survey and Wetland Delineation Waiver on property
at 9120 Trail Haven Road (PID 15- 119 -23 -21 -0001) (City file no. 14 -029). Don Tombers has
requested this waiver to allow subdivision of the 77 acre farm into one lot for the farmstead and one
outlot for continued agricultural use. The City Council approved this request at their November 24th
meeting.
16. Certificate of Compliance for Ag Building at 22080 CR 10 (PID 16- 119 -23 -21 -0003) (City file no.
14 -030). Greg Ebert has requested approval for an agricultural building. This request was
administratively approved.
Finally, there are a few projects that have not yet been started but have been identified as action items or
future projects:
1. Sign Ordinance Update. At the April 25th Council meeting, the City reviewed a request for the City to
initiate a sign ordinance update. Specifically, they requested that the City review the ordinance
standards relating to sign area, sign height and internal illumination and, because this is a City -wide
issue, that the ordinance update be completed by the City out of the City funds. The Council
discussed the issue and directed staff to bring a proposal back at a later date because the Council felt
that this was a significant undertaking that would involve much more than this one issue. We will work
with the City Administrator to determine the appropriate meeting to have this considered. We have
been approached recently by several businesses that like to upgrade their signs but are limited by the
sign ordinance.
2. Design Guideline Update for Southeast District /Downtown. The Council approved a Landform
proposal to update the existing design guidelines for this area. The design guidelines are adopted as
part of the Zoning Ordinance and will be enforced as new development is proposed, consequently, the
City Council wishes to revisit that planning effort to ensure it is still consistent with the City's goals.
The City Council appointed a subcommittee, but the City Council has decided to delay kickoff as we
work through some associated issues as part of some new development plans. The subcommittee
has been disbanded and the Council will reconsider this project in 2015.
3. City- Initiated Park Dedication Ordinance Update (City File 14 -007). Staff was directed to bring
back other potential amendments for consideration in 2015, including revisions to clarify whether or
not existing homes are subject to park dedication when part of a plat, how to ensure that land
dedication in the rural areas is fairly required and a review of our park dedication requirements.
MEMORANDUM 3
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7b.
CITY OF CORCORAN
8200 County Road 116, Corcoran, MN 55340
763.420.2288 — Office 763.420.6056 — Fax
E -mail - cieneral(@.ci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us
MEMO
Meeting Date: January 20, 2014
To: Parks and Trails Commission
From: Brad Martens, City Administrator
Re: Parks and Trails Commission Term Update
Recently the City Council extended the terms of commissioners to better align with the
appointment process. The following is the approved terms for Parks and Trails
Commissioners:
Term ending February 28, 2015
• Rachel Tessmer
• Val Nybo
• Judith Strehler
Term ending February 29, 2016
• Tom Anderson
• Chad Robran
• Deb Regan
• Kevin Dale
Term ending February 28, 2017
• Sharon Meister
• Trish Krueger
In the near future the City Council will consider appointments to Commissions.
Commissioners with appointments ending on February 28, 2015 should consider re-
applying for appointment.
Attachment:
N/A
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9a.
CITY OF CORCORAN
8200 County Road 116, Corcoran, MN 55340
763.420.2288 — Office 763.420.6056 — Fax
E -mail - cieneral(@.ci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us
MEMO
Meeting Date: January 20, 2014
To: Parks and Trails Commission
From: Brad Martens, City Administrator
Re: Proposed Ordinance Update — Parks and Trails Commission
The City is considering making updates to ordinances governing the Parks and Trails
Commission. It is requested that the Parks and Trails Commission review the proposed
changes and provide any comment to staff prior to formal adoption.
Attachment:
1. Proposed Ordinance Updates — Parks and Trails Commission
9a1.
CHAPTER 36: PARKS AND TRAILS COMMISSION
36.10 ESTABLISHMENT OF THE COMMISSION.
The Parks and Trails Commission for the City shall be hereby established.
36.11 COMPOSITION.
The Parks and Trails Commission shall consist of seven (71) regular members, three (3)
alternate members and student members that shall be appointed in the manner set forth in this
subsection. In addition, one (1)The City Council representative shall act as a liaison to
the Commission. The liaison shall attend meetings of the Parks and Trails Commission and act
as a mode of communication between the Parks and Trails Commission and the City Council.
The Liaison City Council representative shall not be a voting member of the Parks and Trails
have no vote on the Commission. The City Council shall set the City Council representative
rotation schedule annually.
Regular members of the Parks and Trails Commission appointed before August 1, 2014 may continue to
serve on the Commission during their term of appointment and may be re- appointed by the City Council,
though their service may result in a Commission comprised of more than seven (7) regular members.
However, if the term of any such member expires and that member is not re- appointed, or if any such
member became unable or unwilling to fulfill his or her duties on the Commission or if such a member's
seat otherwise becomes vacant, that vacancy shall not be filled if it results in a Commission comprised of
more than seven (7) regular members. Alternate members of the Parks and Trails Commission appointed
before August 1, 2014 shall not be re- appointed after expiration of their term.
In the event of a Commission comprised of more than five (5) members, a quorum shall consist of any
combination of four (4) regular members. The City Council representative and student member shall not
count towards a quorum of the members.
A. All members shall be appointed by the City Council and may be removed by a three -
fifths (3/5) vote of the Council.
B. Regular Members — Members of the Commission are appointed by the City Council for
gtaggcred thrcestaggered three (3) -year terms. Terms shall begin on March 1 and end on
the final day of FebruaryOf the Parks and Trails commissioners first appointed, three
shall be appointed for a one year term, three shall be appointed for a two year term, and
three shall be appointed for a three year term. Successors shall be appointed for terms of
three years, but, appointees shall hold their offices until their successors are appointed
and qualified by the City Council. The City Council shall approve the necessary
appointments to the Commission no later than March 31 the final day of February of each
year. Before entering upon the discharge of his or her duties, every appointed member
shall take an oath that he or she shall faithfully discharge the duties of his or her office. In
the event any member fails to attend three (3) consecutive meetings or 30 percent of those
Title III: 36 -1
9a1.
meetings held in a calendar year, a vacancy may be declared to exist by majority vote of
the commission. A new member shall be appointed to fill out the term of the individual
whose seat has been vacated unless filling the vacancy will result in a Commission which
exceeds seven (7) members. If filling the vacancy will result in a Commission which exceeds
seven (7 members, the vacant seat shall not be filled. If a seat becomes vacant, leaving the
Commission with less than seven (7) members, the vacancy shall be filled in the same manner as
the appointment is made. All members shall serve without compensation, but shall be
allowed reasonable expenses as authorized by the City Council.
C. Alternate Members Shall be annually appointed. All members shall serve without
compensation.
D. Student Members — Shall be appointed at the pleasure of the City Ceouncil for one (1)-
year calendar terms. Student members shall have no voting or office responsibility. All
members shall serve without compensation.
E. The city council may appoint a non - resident to any of the city commissions so long as
there is no more than one (1) non - resident on a commission at any time and provided that
the individual's non - residence status is determined to be temporary.
F. A quorum shall consist of any combination of five-four (45) regular and /or alternate
members.
The City Council liaison representative and student members shall not count towards a
quorum of the members.
Title III: 36 -2
9a1.
36.12 ORGANIZATION; MEETINGS.
A. The commission shall elect a Cehairperson and Vice - Chairperson from among its
appointed members, for a term of one year; and the Ceommission may create and fill
such other offices as it may determine.
B. All regular members of the Commission, including the Chairperson and Vice -
Chairperson, may vote on any questions before the Commission, except that no
member of the Commission shall partake in any discussion on or vote upon any
question in which he or she is directly or indirectly interestedhas a conflict of interest.
C. The Ceommission shall adopt rules for the transaction of business, with the approval of
the Council, and shall keep a record of its resolutions, transactions, and findings,
which record shall be a public record. Expenditures of the Ceommission shall be within
amounts appropriated for the purpose by the City Council. The Commission shall submit
to the City Council a monthly report of its work during the preceding month.
D. The Commission shall determine the date and time of meetings and shall set such public
hearings as are necessary and desirable, or required by law, or this Code.
36.13 POWERS AND DUTIES OF THE COMMISSION.
The Parks and Trails Commission shall have the powers and duties allowed under the City
Charter and State law, including:
A. To hold meetings of its members, to consider such matters pertaining to parks and trails
in the City as shall be referred to the Commission by the Council, or as the members of
the Commission themselves deem proper.
B. To prepare a comprehensive plan for future development of the City parks and trails
system, to be submitted to the City Council for implementation, and to maintain said
necessary or desirable.
C. To act in an advisory capacity to the Council on all matters pertaining to a parks and
trails system in the City. All pertinent contracts of purchase, sale, employment, use and
management shall be made by the City through the City Council upon advice thereof
from the Parks and Trails Commission.
36.14 REPORTS.
The Ceommission shall make an annually written report to the city council, not later than the
last day of February of each calendar year, containing the Ceommission's recommendations
for the ensuing year, and also a summary of activities in the prior year.
(Ord. No. 195, passed 05- 13 -04, Ord.219, passed 04- 14 -05, Ord.255, passed 02- 10 -11)
Title III: 34 -3
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9b.
CITY OF CORCORAN
8200 County Road 116, Corcoran, MN 55340
763.420.2288 — Office 763.420.6056 — Fax
E -mail - cieneral(@.ci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us
MEMO
Meeting Date: January 20, 2014
To: Parks and Trails Commission
From: Brad Martens, City Administrator
Re: Council Correspondence — Annual Report and 2015 Priorities
Annually the City Council requests an update from commissions on accomplishments
from the previous year and priorities for the upcoming year. Staff has drafted a memo to
the Council from the commission on accomplishments from 2014. It is requested the
commission discuss the priorities for 2015 to be included in the memo.
Attachment:
1. Draft memo to City Council
9b. 1
CITY OF CORCORAN
8200 County Road 116, Corcoran, MN 55340
763.420.2288 — Office 763.420.6056 — Fax
E -mail - general @ci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us
MEMO
Meeting Date: February 12, 2014
To: City Council
From: Parks and Trails Commission
Re: Parks and Trails Commission accomplishments and priorities
As requested by the City Council, the Parks and Trails Commission is to update the
Council on activities of the previous year and priorities for 2015. The following are some of
the activities completed in 2014:
• Reviewed a Sketch Plan for "Corcoran Mini - Storage"
• Reviewed meeting conduct and recommended format changes
• Coordinated the annual tree giveway
• Reviewed a Sketch Plan for Peachtree Partners
• Reviewed a Final PUD Development Plan for Ravinia
• Coordinated maintenance and improvements for the Memorial Garden
• Reviewed a plan for a Three Rivers Park District trail head
• Discussed park planning for future Corcoran
• Visited the Roehlke site and discussed how to plan the site and priorities for the site
• Adopted a resolution supporting the development of park space on the Roehlke
property
• Reviewed a Preliminary PUD Development Plan, Preliminary Plat and Rezoning to
PUD for "Sawgrass" for Peachtree Partners
• Reviewed language updates to the Park Dedication Ordinance
In 2015 the Parks and Trails Commission has the following priorities:
• To be discussed by the Parks and Trails Commission
The Parks and Trails Commission appreciates the support of the City Council and requests
feedback on its proposed priorities for 2015.
Attachments:
N/A
9c.
CITY OF CORCORAN
8200 County Road 116, Corcoran, MN 55340
763.420.2288 — Office 763.420.6056 — Fax
E -mail - cieneral(@.ci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us
MEMO
Meeting Date: January 20, 2014
To: Parks and Trails Commission
From: Brad Martens, City Administrator
Re: Parks and Trails Commission Activities
Commissioner Tom Anderson would like the Parks and Trails Commission to discuss
activities for 2015; specifically the annual tree giveaway and the possibility of starting a
garden club.
Attachment:
N/A
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10a.
CITY OF CORCORAN
8200 County Road 116, Corcoran, MN 55340
763.420.2288 — Office 763.420.6056 — Fax
E -mail - cieneral(@.ci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us
MEMO
Meeting Date: January 20, 2014
To: Parks and Trails Commission
From: Brad Martens, City Administrator
Re: City Council Report
The Parks and Trails Commission last met on November 18, 2014. The following is a
recap of some of the items discussed at City Council meetings since that time. A full
recap can be found by reviewing the approved City Council minutes on the website
November 24, 2014
o Resolution Honoring Former Mayor Frank Larkin
• Adopted a resolution honoring Former Mayor Frank Larkin who passed away
recently. Mr. Larkin was the second Mayor of Corcoran and served in that capacity
for a total of 20 years.
o Resolution Honoring Police Chief Gormley
• Adopted a resolution thanking Chief Gormley for his years of dedicated law
enforcement services, especially for his positive contributions to the Corcoran Police
Department.
o Abdo, Eick & Myers Engagement Letter
• Approved an engagement letter for annual audit services.
o Delinquent Recycling
• Adopted a resolution certifying delinquent recycling fees to the Hennepin County
Auditor for collection in 2015. The amount certified was $5,837.50.
o Delinquent Dust Control
• Adopted a resolution certifying delinquent dust control fees to the Hennepin County
Auditor for collection in 2015. The amount certified was $8,394.37.
o Delinquent Property Maintenance
10a.
• Adopted a resolution certifying delinquent property maintenance fees to the
Hennepin County Auditor for collection in 2015. The amount certified was $260.00.
o Financial Performance Report
• Reviewed the 2014 financial performance report which projects the end of year
budget to have a surplus of $32,298.
o Donald Tombers Request for Topographic Survey and Wetland Delineation Waiver on
Property at 9120 Trail Haven Road
• Approved a topography survey and wetland delineation exemption for the property.
o Commission Ordinance Updates
• Reviewed proposed ordinance updates for the Planning Commission and Parks and
Trails Commission. Adopted resolutions extending terms through the last day in
February in order to allow appointments to take place in January and February.
o 2015 Fee Schedule
• Reviewed a draft of the 2015 Fee Schedule
o Equipment Purchase — S590 Skid Loader
• Discussed the proposed purchase. Staff to provide additional information.
o Hope Center Change Proposal #2
• Approved a change proposal to add four ceiling fans in the amount of $1,200.
Mobile Hope is responsible for the additional costs.
December 11, 2014
o Police Officer's Oath — Matt Gottschalk
• Matt took the oath in front of the Council.
o Equipment Purchase — S590 Skid Loader
• Approved the purchase of a skid loader for Public Works
o Safety Training Contract — OSHA Compliance Management
• Approved an agreement to change safety training provider to OSHA Compliance
Management. This contract is geared towards Public Works and Administration and
will also update our safety manual annually.
o 2014 General Election Report
• Reviewed a recap of the general election. Informed the Council of possible increased
expenditures due to no excuse absentee voting which may be required for the 2016
budget.
o Proehl Preliminary Plat
• Approved a preliminary plat, final plat and variance for 20630 Larkin Road. There are
currently two homes on the property and the action essentially carves off a separate
parcel for the second home. No new homes would be constructed.
o Peachtree Partners /Sawgrass Preliminary Plat
10a.
• Approved a preliminary plat, preliminary PUD development plan, and rezoning for
the Sawgrass development. The next step will be for the developer to work on the
conditions of approval and bring back for final plat and PUD approval.
o Park Dedication Ordinance Update
• Approved a few minor text amendments for the Park Dedication Ordinance. The
ordinance will require additional review in 2015.
o Triden Ridge Park Dedication Refund Resolution
• Adopted a resolution to refund park dedication fees collected for Triden Ridge
Estates second addition. This reflects Council policy on when Park Dedication fees
shall be collected.
o Hope Center Pay Request #3
• Approved the third pay request for the Hope Center project in the amount of
$38,000.
o Downtown Utility and Street Improvement Project
• Discussed the proposed project and costs to provide water and sanitary sewer
services to downtown. Heard from a few business owners in attendance and
directed staff to coordinate a meeting with the business owners to get additional
feedback.
o Hope Center Change Order #3
• Approved a change order for additional costs due to winter heating needs.
Additional costs to be paid by Mobile Hope.
o Appraisal Services
• Approved appraisal services for five properties related to the downtown utility
project and the Sawgrass development.
December 22, 2014
o Letter of Support for Hennepin County's LRIP Solicitation
• Approved a letter of support for Hennepin County's application to receive State
funds for improvements to the County Road 10/50 intersection
o Financial Performance Report
• Reviewed the December performance report which projected an end of year surplus
over $50,000
o 2014 Year in Review
• Reviewed 2014 accomplishments
o Truth -in- Taxation Hearing
• Continued the Truth -in- Taxation Hearing, heard from two individuals about
increased taxes related to increased valuations
o TIF Fund Allocation
10a.
• Discussed the allocation of TIF funds, no action taken
o 2015 Fee Schedule
• Adopted the 2015 fee schedule as presented
o 2015 General Fund Budget and Property Tax Levy
• Adopted the budget and levy as presented
o 2015 Step /Wage Scale and Benefit Package for City Employees
• Adopted the items as presented
o Resolution Honoring Outgoing Council Member Richard Asleson
• Honored Rich Asleson for his distinguished service to the City of Corcoran and
residents of the City.
o Resolution Honoring Outgoing Council Member Thomas Cossette
• Honored Tom Cossette for his distinguished service to the City of Corcoran and
residents of the City.
January 8, 2015
o Oath of Office:
• Mayor Ken Guenthner and Councilmembers Tonya LaFave and Mike Keefe took their
oath of office
o PUD Amendment for US Home Corporation (Lennar)
• Approved a PUD amendment to allow vinyl siding on homes in Ravinia as well as
reduce a side yard setback requirement.
o 2015 City Calendar
• Approved the City Calendar for 2015
o Annual Appointments
• Approved annual appointments as required. Councilmember Ron Thomas was
appointed as Acting Mayor if required.
o 2015 Water and Sanitary Sewer Fee Schedule
• Approved the fee schedule for the new water and sanitary sewer utility
o 2015 Water and Sanitary Sewer Budget
• Approved budgets for the water and sanitary sewer funds
o Supply and /or Installation Services Agreement — Ferguson Enterprises
• Approved an agreement with Ferguson Enterprises for purchase of water meters
and related equipment
Attachment:
N/A
CITY OF CORCORAN
PARK CAPITAL FUND REPORT
December 31, 2014
CASH FUNDS
Date
Park
Dedication
1
Memorial
Park
Maintenance
Beginning Balance 2014
354,879.24
9,165.22
Jan -14
Park Dedication (Mattson)
3,000.00
Mar -14
Interest earned
1.13
Apr -14
Stone & Steel (Brick Replace)
(24.99)
Jun -14
Chelsea Cay
(270.00)
Jun -14
Lawn King
(220.00)
Jun -14
Milbrandt Donation
5,000.00
Jun -14
Interest earned
1.14
Jul -14
Lawn King
(660.00)
Jul -14
Chelsea Cay
(370.00)
Jul -14
Chelsea Cay
(100.00)
Jul -14
Chelsea Cay
(140.00)
Jul -14
Chelsea Cay
(319.78)
Jul -14
Chelsea Cay
(395.00)
Aug -14
Memorial Stone
100.00
Sep -14
Chelsea Cay
(70.00)
Sep -14
Grove Nursery
(258.70)
Sep -14
Interest earned
1.50
Sep -14
Chelsea Cay
(342.00)
Nov -14
Chelsea Cay
(380.00)
Dec -14
Thomas /Janice Pou
(3,000.00)
Dec -14
Interest earned
1.50
2014 YTD ACTIVITY
75.01
1,479.79
ENDING BALANCE
354,954.25
10,645.01
365,599.26
1 of 2
CITY OF CORCORAN
FARMERS STATE SAVINGS
December 31, 2014
Savings
Date
Expense
Interest
Revenue
Balance
3/2013
5.26
10,184.51
8/2013
Garden Maintenance
(287.50)
9,897.01
6/2013
5.32
9,902.33
9/2013
1.65
9,903.98
10/2013 Garden Maintenance
(430.00)
9,473.98
10/2013 Garden Maintenance
(310.00)
9,163.98
12/2013
1.24
9,165.22
3/2014
1.13
9,166.35
6/2014
Chelsea Cay
(270.00)
8,896.35
6/2014
Lawn King
(220.00)
8,676.35
6/2014
Milbrandt Donation
5,000.00
13,676.35
6/2014
Interest earned
1.14
13,677.49
7/2014
Lawn King
(660.00)
13,017.49
7/2014
Chelsea Cay
(370.00)
12,647.49
7/2014
Chelsea Cay
(100.00)
12,547.49
7/2014
Chelsea Cay
(140.00)
12,407.49
7/2014
Chelsea Cay
(319.78)
12,087.71
7/2014
Chelsea Cay
(395.00)
11,692.71
9/2014
Chelsea Cay
(70.00)
11,622.71
9/2014
Grove Nursery
(258.70)
11,364.01
9/2014
Interest earned
1.50
11,365.51
10/2014
Chelsea Cay
(342.00)
11,023.51
11/2014
Chelsea Cay
(380.00)
10,643.51
q
TOTAL
$ (6,117.64)
$ 220.21
$ 16,540.94
$ 10,643.51