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Home My WebLink About2015-01-08 - Council Agenda PacketAgenda Corcoran City Council January 8, 2015 - 7:00 PM 1. Call to Order/ Roll Call 2. Pledge of Allegiance 3. Oath of Office a. Ken Guenthner b. Tonya LaFave c. Mike Keefe 4. Agenda Approval 5. Open Forum 6. Presentations 7. Consent Agenda a. Draft Minutes of December 22, 2014 Council Meeting* 8. Claims as Presented * a. Escrow Claims (Fund #500) b. All Other Financial Claims 9. Staff Reports / Memos /Commissions a. Building Permit Fee Report* 10. Planning Business /Landform a. PUD Amendment for US Home Corporation (dba Lennar)* 11. Unfinished Business - None 12. New Business a. 2015 City Calendar* b. Annual Appointments — Resolution 2015 -01* c. 2015 Water and Sanitary Sewer Fee Schedule* d. 2015 Water and Sanitary Sewer Budget* e. Supply and /or Installation Services Agreement — Ferguson Enterprises* 13. Unscheduled Items 14. Review of Upcoming Council Meeting Agenda 15. Council Calendar Planning Commission 01/01/15 02/05/15 03/05/15 04102/15 05/07/15 Cancelled Guenthner LaFave Keefe Hank Parks and Trails Commission 01/20/15 02/17/15 03/17/15 04121/15 05/19/15 Guenthner LaFave Keefe Hank Thomas 16. Adjournment *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. City of Corcoran City Council Meeting Minutes December 22, 2014 — 7:00 PM 7a. The Corcoran City Council met on December 22, 2014, at City Hall in Corcoran, Minnesota. Present were, Mayor Guenthner, Councilor Asleson, Councilor Cossette, Councilor Hank and Councilor Thomas. Also present were City Administrator Martens, Public Safety Director Gottschalk, and City Clerk Heinecke. Mayor Guenthner called the meeting to order at 7:00 pm 1. Call to Order/ Roll Call 2. Pledge of Allegiance 3. Agenda Approval MOTION: made by Hank, seconded by Cossette to approve the agenda as presented with the following additions: 7b. Additional financial claim — Rolf Erickson Enterprises 8e. Resolution 2014 -83 Nuisance Abatement Voting Aye: Guenthner, Asleson, Cossette, Hank, and Thomas (Motion carried 5:0) 4. Open Forum -None 5. Presentations -None 6. Consent Agenda a. Draft Minutes of December 11, 2014 Council Meeting b. Hope Center— CDBG Agreement A120539 —Amendment #4 c. Letter of support for Hennepin County's LRIP Solicitation d. Utility Easement Agreement MOTION: made by Cossette, seconded by Asleson to approve the consent agenda as presented. Voting Aye: Guenthner, Asleson, Cossette, Hank, and Thomas (Motion carried 5:0) 7. Claims as Presented a. Escrow Claims (Fund #500) MOTION: made by Cossette, seconded by Thomas to approve escrow claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Hank, and Thomas (Motion carried 5:0) b. All Other Financial Claims MOTION: made by Cossette, seconded by Thomas to approve all other financial claims as presented including the addition of check #22673 to Rolf Erickson Enterprises. Voting Aye: Guenthner, Asleson, Cossette, Hank, and Thomas (Motion carried 5:0) 8. Staff Reports / Memos /Commissions a. Planning Update report received, no action required. b. Code Compliance report received, no action required. c. Financial Performance report received. Councilor Asleson recommend using some of the 2014 surplus to fund additional staff. d. 2014 Year in Review report received, no action required. e. Resolution 2014 -83, Nuisance Abatement. Report presented by City Administrator Martens. Page 1 of 4 City of Corcoran City Council Meeting Minutes December 22, 2014 — 7:00 PM 7a. MOTION: made by Cossette, seconded by Thomas to approve Resolution 2014 -83 "Declaring a Public Nuisance and Ordering Immediate Abatement of That Nuisance by City Staff at the Property Located at 10480 Heather Lane, Corcoran Minnesota (PID 05- 119- 23 -32- 0003)" as presented. Voting Aye: Guenthner, Asleson, Cossette, Hank, and Thomas (Motion carried 5:0) 9. Truth -in- Taxation Public Hearing Mayor Guenthner re- convened the December 11, 2014 Truth in Taxation Public Hearing. Report presented by City Administrator Martens. Robert Nielsen, 8695 Cain Rd., the city portion of his property taxes is up 17% with property valuation up 24 %. Property valuation notification does not have a tax amount associated with the notification. Then, comes the proposed levy and tax notification with no opportunity to appeal the property value. On Cain Rd there is a wide range of property values, causing some to pay more for exactly same city services. Kara Thorson, 20617 Rush Meadow Ln., Corcoran is a great city, but she is in the $600 property tax increase range. Property tax increase notification is a bad process. Asked if city money is being spent in the right places, and asked council to be mindful of preparing budgets and the effect the budget has on everyone. MOTION: made by Hank, seconded by Thomas to close the public hearing at 7:38 pm. Voting Aye: Guenthner, Asleson, Cossette, Hank, and Thomas (Motion carried 5:0) 10. Planning Business -None 11. Unfinished Business a. TIF Fund Allocation report presented by City Administrator Martens. Councilor Cossette encouraged extending the time frame for spending the TIF balance and dedicating the funds to a Downtown project. Councilor Thomas recommended having a backup plan for use of the funds. MOTION: made by Cossette, seconded by Hank, to allocate all TIF funds remaining at the end of 2014 to a downtown utility project with up to $100,000 to be used for land acquisition. Council discussed. Voting Aye: Cossette Voting Nay: Guenthner, Asleson, Hank, and Thomas (Motion failed 1:4) MOTION: made by Cossette, to commit the entire TIF fund value to a downtown utility project except for the dollar amount need for land acquisition for the Co Rd 10 and Co Rd 50 intersection. Motion failed for lack of a second. 12. New Business a. 2015 Fee Schedule report presented by City Administrator Martens. MOTION: made by Thomas, seconded by Hank to approve Ordinance 2014 -293 "Adopting 2015 Fee Schedule ". Voting Aye: Guenthner, Asleson, Cossette, Hank, and Thomas (Motion carried 5:0) b. 2015 Final General Fund Budget and Property Tax Levy report presented by City Administrator Martens. MOTION: made by Thomas, seconded by Asleson to approve Resolution 2014 -80 "Approving the 2015 Budget and Final Levy" as presented. Page 2 of 4 City of Corcoran City Council Meeting Minutes December 22, 2014 — 7:00 PM 7a. Council discussed. Councilmember Cossette wants to approve the levy, but does not want to approve the 2015 budget. He does not disagree with the budget total; he prefers reallocation to provide for an additional staff person. MOTION: made by Cossette, seconded by Thomas to approve allowing separate proposals for the 2015 budget and 2015 final levy. Voting Aye: Cossette Voting Nay: Guenthner, Asleson, Hank, and Thomas (Motion failed 1:4) Vote on original motion for approval of Resolution 2014 -80 Voting Aye: Guenthner, Asleson, Cossette, Hank, and Thomas (Motion carried 5:0) c. 2015 StepMage Scale and Benefit Package for City Employees report received. MOTION: made by Asleson, seconded by Thomas to approve Resolution 2014 -79 "Approving a 2015 StepMage Scale Benefit Package for City Employees" as presented. Voting Aye: Guenthner, Asleson, Cossette, Hank, and Thomas (Motion carried 5:0) d. Resolution Honoring Outgoing Council Member Richard Asleson MOTION: made by Cossette, seconded by Hank to approve Resolution 2014 -81 "Honoring Outgoing Councilmember Richard Asleson" as read by Mayor Guenthner. Voting Aye: Guenthner, Asleson, Cossette, Hank, and Thomas (Motion carried 5:0) e. Resolution Honoring Outgoing Council Member Thomas Cossette MOTION: made by Asleson, seconded by Thomas to approve Resolution 2014 -82 "Honoring Outgoing Councilmember Thomas Cossette" as read by Mayor Guenthner. Voting Aye: Guenthner, Asleson, Cossette, Hank, and Thomas (Motion carried 5:0) Mayor Guenthner "Under the authority of Minn. Stat. § 13D.05 subd. 1(d), 3(a) the City is permitted to close a meeting to evaluate the performance of an individual who is subject to its authority. The city council is going into closed session to evaluate the performance of the City Administrator." Mayor Guenthner recessed the regular meeting at 8:40 pm. 13. Closed Meeting — To evaluate the performance of the City Administrator Mayor Guenther reconvened the regular meeting at 8:56 pm. Mayor Guenthner "In the closed session the city council evaluated the performance of the City Administrator. The city council found the City Administrator's performance to be excellent." 14. Unscheduled Items -None 15. Review of Upcoming Council Meeting Agenda a. Review of Upcoming Council Meeting Agendas report by City Administrator Martens. Council scheduled the following work sessions: • January 8, 2015: 5:30 pm - Discuss meeting procedure /process with new City Council • January 22, 2015: 5:30 pm - Review department operations • February 12, 2015: 5:30 pm - Review of 2015 budget Page 3 of 4 City of Corcoran City Council Meeting Minutes December 22, 2014 — 7:00 PM 7a. Mayor Guenthner thanked the outgoing councilmembers. Councilor Asleson thanked staff and council. MOTION: made by Asleson, seconded by Cossette to adjourn. Voting Aye: Guenthner, Asleson, Cossette, Hank, and Thomas (Motion carried 5:0) Meeting adjourned at 9:04 pm Page 4 of 4 FINANCIAL CLAIMS CHECK RANGE 22674 - 22722 CITY OF CORCORAN FINANCIAL CLAIMS REPORT Agenda Item 8a -b. Council Meeting Date: 1/8/2015 Prepared By: jheinecke Agenda Item: 7a. FUND #500 ESCROW CLAIMS Paid to Amount Project name Total 83,396.97 * Total amount not reflected in Cash Balance Report $ 1,058,981.99 H: \City Hall Information \CITY GOVERN M ENT\Council, Commissions & Committees \Council Information \Council Claims \2015 Claims.xls Total - Total Fund #500 = $ - (See attached Check Detail Register) Agenda Item: 7b. ALL OTHER FINANCIAL CLAIMS $ 227,382.12 (See attached Check Detail Register) Total of Auto Deductions $ 83,396.97 TOTAL EXPENDITURES FOR APPROVAL $ 310,779.09 Auto Deductions / Electronic Fund Transfer / Other Disbursements Date Paid to Amount 12/19/2014 CitiStreet PR25 $ 7,380.28 12/22/2014 PERA PR25 $ 2,641.39 12/18/2014 Payroll Adjustment $ 9,102.64 12/18/2014 Paychex Fee $ 197.20 12/24/2014 Net Payroll PR26 $ 26,532.85 12/24/2014 Payroll Taxes $ 11,944.06 12/24/2014 Paychex Fee $ 271.03 12/31/2014 PERA $ 8,172.15 12/31/2014 Citi Street - 457 Deferred Comp $ 1,312.97 12/31/2014 Citi Street - Health Care Savings $ 1,949.15 12/31/2014 Blue Cross Blue Shield $ 12,830.86 12/16/2014 Hose /Conveyors $ 976.34 12/22/2014 Vergin Sales $ 86.05 Total 83,396.97 * Total amount not reflected in Cash Balance Report $ 1,058,981.99 H: \City Hall Information \CITY GOVERN M ENT\Council, Commissions & Committees \Council Information \Council Claims \2015 Claims.xls CITY OF CORCORAN CASH BALANCE REPORT December 31, 2014 Fund Descr Account Current Balance Last Yr YTD Bal Cash GENERAL FUND G 100 -10100 77,972.58 675,563.12 RESERVES DONATION FUND G 201 -10100 17,003.46 14,878.12 POLICE DONATION FUND G 202 -10100 (595.22) 1,603.27 FIREARMS SAFETY G 204 -10100 (1,759.87) (1,146.58) DWI FORFEITURE FUND G 205 -10100 12,891.29 12,428.38 DRUG FORFEITURE FUND G 206 -10100 1,170.16 1,170.16 TRUCK SAFETY G 207 -10100 5,875.47 4,927.50 ASPHALT MAINTENANCE G 305 -10100 71,547.92 71,547.92 D /S- EQUIPMENT CERTS G 309 -10100 (91,881.25) 5,404.25 CO. RD. 19 IMPROVEMENT G 310 -10100 10,037.01 (2,336.68) 2012B PUBLIC WORKS BOND D/S G 311 -10100 (68,085.59) 18,885.91 TAX INCREMENT FINANCING G 401 -10100 1,804,258.40 1,821,378.49 FACILITY EXPANSION D/S G 407 -10100 (31,925.91) (12,224.41) PUBLIC WORKS FACILITY G 411 -10100 98,182.81 402,328.39 PARK CAPITAL FUND - DEDICATION G 415 -10100 353,903.61 357,879.24 CAPITAL - EQUIPMENT CERTS G 416 -10100 121,087.79 5,242.85 SHANNON LANE G 417 -10100 1,799.39 0.11 HACKAMORE UPGRADE (LENNAR) G 419 -10100 285,000.00 0.00 WETLAND RESTORATION G 420 -10100 100,000.00 0.00 ESCROW HOLDING FUND G 500 -10100 220,875.67 145,072.38 CIVIC ORGANIZATIONS G 501 -10100 6,000.09 6,000.09 WATER G 601 -10100 1,447,407.47 (41,577.72) SEWER G 602 -10100 744,524.18 (26,740.56) INVESTMENT CONTROL G 999 -10100 1,089.74 24.49 Total Cash 5,186,379.20 3,460,308.72 Farmers Savings Acct PARK CAPITAL FUND - MEMORIAL G 415 -10102 11,691.57 9,165.22 Change in Market Value GENERAL FUND G 100 -10105 0.00 0.00 Grand Total Cash 5,198,070.77 3,469,473.94 Due to Other Funds SHANNON LANE G 417 -20700 (27,033.44) (27,033.44) Total Due to Other Funds (27,033.44) (27,033.44) CORCORAN, MN *Check Detail Register© 12/31/14 2:07 PM Page 1 January 2015 Check Amt Invoice Comment 10100 Farmers State Bank Paid Chk# 022674 1/8/2015 3D SPECIALTIES G 100 -20200 Accounts Payable $2,975.04 447676 PARTS Total 3D SPECIALTIES $2,975.04 Paid Chk# 022675 1/8/2015 A -1 OUTDOOR POWER INC G 100 -20200 Accounts Payable $399.75 350852 PARTS Total A -1 OUTDOOR POWER INC $399.75 Paid Chk# 022676 1/8/2015 ACME TOOLS G 100 -20200 Accounts Payable $526.20 3072582 SUPPLIES G 100 -20200 Accounts Payable $25.78 3082421 SUPPLIES Total ACME TOOLS $551.98 Paid Chk# 022677 1/8/2015 ASSOC OF TRAINING OFFICERS MN G 100 -20200 Accounts Payable $150.00 2015 ANNUAL DUES Total ASSOC OF TRAINING OFFICERS MN $150.00 Paid Chk# 022678 1/8/2015 BRAD MARTENS G 100 -20200 Accounts Payable $50.00 113014 CELL PHONE REIMB G 100 -20200 Accounts Payable $1,200.06 113014 FSA DAYCARE REIMB G 100 -20200 Accounts Payable $8.40 113014 MILEAGE Total BRAD MARTENS $1,258.46 Paid Chk# 022679 1/8/2015 BROCK WHITE G 100 -20200 Accounts Payable $54.28 12504631 PARTS Total BROCK WHITE $54.28 Paid Chk# 022680 1/8/2015 BRYAN ROCK PRODUCTS G 100 -20200 Accounts Payable $1,651.24 6123 SUPPLIES Total BRYAN ROCK PRODUCTS $1,651.24 Paid Chk# 022681 1/8/2015 CARROLL COUNTY STATE BANK G 407 -20200 Accounts Payable $440.00 2004 -0215 Interest Payment G 407 -20200 Accounts Payable $20,000.00 2004 -0215 Principal Payment Total CARROLL COUNTY STATE BANK $20,440.00 Paid Chk# 022682 1/8/2015 CDW GOVERNMENT G 100 -20200 Accounts Payable $37.90 RJ40662 SUPPLIES G 100 -20200 Accounts Payable $73.34 RK37839 SUPPLIES Total CDW GOVERNMENT $111.24 Paid Chk# 022683 1/8/2015 CENTURY LINK G 100 -20200 Accounts Payable $52.49 122114 LAND LINE Total CENTURY LINK $52.49 Paid Chk# 022684 1/8/2015 CINTAS -470 G 100 -20200 Accounts Payable $42.62 470509695 CITY HALL RUGS 12/31/14 2:07 PM Page 1 CORCORAN, MN *Check Detail Register© 12/31/14 2:07 PM Page 2 January 2015 Check Amt Invoice Comment G 100 -20200 Accounts Payable $32.75 470509696 FLOOR MATS G 100 -20200 Accounts Payable $49.98 470509697 PW RUGS G 100 -20200 Accounts Payable $86.98 470509698 PW UNIFORMS G 100 -20200 Accounts Payable $42.62 470513005 CITY HALL RUGS G 100 -20200 Accounts Payable $32.75 470513006 FLOOR MATS G 100 -20200 Accounts Payable $18.28 470513007 PW RUGS G 100 -20200 Accounts Payable $93.03 470513008 PW UNIFORMS Total CINTAS - 470 $399.01 Paid Chk# 022685 1/8/2015 COMCAST- 902943336 G 100 -20200 Accounts Payable $107.18 330879008 LAND LINE G 100 -20200 Accounts Payable $107.16 330879008 LAND LINE G 100 -20200 Accounts Payable $107.16 330879008 LAND LINE Total COMCAST- 902943336 $321.50 Paid Chk# 022686 1/8/2015 COMPASS MINERALS G 100 -20200 Accounts Payable $1,738.27 71268052 SUPPLIES Total COMPASS MINERALS $1,738.27 Paid Chk# 022687 1/8/2015 ECM PUBLISHERS INC G 100 -20200 Accounts Payable $41.47 170037 ORD 2014 -289 G 100 -20200 Accounts Payable $37.70 173918 ORD 2014 -292 Total ECM PUBLISHERS INC $79.17 Paid Chk# 022688 1/8/2015 EQUIPMENT TRANSPORT INC G 100 -20200 Accounts Payable $7,720.00 563 GRAVEL TRUCKING Total EQUIPMENT TRANSPORT INC $7,720.00 Paid Chk# 022689 1/8/2015 FP MAILING SOLUTIONS G 100 -20200 Accounts Payable $128.85 RI102232396 QTRLY MAIL METER Total FP MAILING SOLUTIONS $128.85 Paid Chk# 022690 1/8/2015 GRAINGER G 100 -20200 Accounts Payable $7.00 9615250702 SUPPLIES G 100 -20200 Accounts Payable $220.56 9615942852 SUPPLIES G 100 -20200 Accounts Payable $21.09 9618613641 SUPPLIES Total GRAINGER $248.65 Paid Chk# 022691 1/8/2015 HEINECKE, JEANIE G 100 -20200 Accounts Payable $50.40 111814 MILEAGE Total HEINECKE, JEANIE $50.40 Paid Chk# 022692 1/8/2015 HENN CTY CHIEFS OF POLICE ASSO G 100 -20200 Accounts Payable $175.00 2015 -CORCO ANNUAL DUES Total HENN CTY CHIEFS OF POLICE ASSO $175.00 Paid Chk# 022693 1/8/2015 HENN CTY HUMAN SERVICES DEPT G 100 -20200 Accounts Payable $171.00 596044 2015 FOOD LICENSE G 100 -20200 Accounts Payable $84.00 596044 2015 WELL WATER LICENSE 12/31/14 2:07 PM Page 2 CORCORAN, MN 12/31/142:07 PM Page 3 *Check Detail Register© January 2015 Check Amt Invoice Comment Total HENN CTY HUMAN SERVICES DEPT $255.00 Paid Chk# 022694 1/8/2015 HENN CTY TREAS /ELECTIONS G 100 -20200 Accounts Payable $1,228.80 1214 -3 EQUIPMENT RENTAL Total HENN CTY TREAS /ELECTIONS $1,228.80 Paid Chk# 022695 1/8/2015 KOTHRADE SEWER WATER EXCAVATIN G 100 -20200 Accounts Payable $381.00 16487K SERVICE al KOTHRADE SEWER WATER EXCAVATIN $381.00 Paid Chk# 022696 1/8/2015 KRIS ENGINEERING G 100 -20200 Accounts Payable $1,668.60 24731 PARTS Total KRIS ENGINEERING $1,668.60 Paid Chk# 022697 1/8/2015 LAKES GAS COMPANY G 100 -20200 Accounts Payable $359.82 309071 FUEL -9525 G 100 -20200 Accounts Payable $183.50 409950 FUEL -9100 Total LAKES GAS COMPANY $543.32 Paid Chk# 022698 1/8/2015 LAW ENFORCEMENT TECH GROUP LLC G 100 -20200 Accounts Payable $8,046.36 14755 LETG SOFTWARE MAINTENANCE - ANNUAL al LAW ENFORCEMENT TECH GROUP LLC $8,046.36 Paid Chk# 022699 1/8/2015 MARTIN MARIETTA AGGREGATES G 100 -20200 Accounts Payable $2,762.53 14444699 MATERIAL G 100 -20200 Accounts Payable $3,382.08 14444716 MATERIAL G 100 -20200 Accounts Payable $798.33 14472069 MATERIAL Total MARTIN MARIETTA AGGREGATES $6,942.94 Paid Chk# 022700 1/8/2015 MENARDS MAPLE GROVE G 100 -20200 Accounts Payable $139.09 50212 SUPPLIES G 100 -20200 Accounts Payable $19.94 50612 SUPPLIES Total MENARDS MAPLE GROVE $159.03 Paid Chk# 022701 1/8/2015 MN CHIEFS OF POLICE ASSOC G 100 -20200 Accounts Payable $230.00 2015 -CORCO 2015 DUES -PSD G 100 -20200 Accounts Payable $130.00 2015 -CORCO 2015 DUES -LT Total MN CHIEFS OF POLICE ASSOC $360.00 Paid Chk# 022702 1/8/2015 MORRIES BUFFALO FORD MERCURY G 100 -20200 Accounts Payable $53.69 113153 PARTS G 100 -20200 Accounts Payable $107.38 113154 PARTS Total MORRIES BUFFALO FORD MERCURY $161.07 Paid Chk# 022703 1/8/2015 M -R SIGN CO INC G 100 -20200 Accounts Payable $56.47 184424 SIGNS G 100 -20200 Accounts Payable $1,980.23 184456 SIGNS Total M -R SIGN CO INC $2,036.70 CORCORAN, MN *Check Detail Register© 12/31/14 2:07 PM Page 4 January 2015 Check Amt Invoice Comment Paid Chk# 022704 1/8/2015 NAGELL APPRAISAL & CONSULTING G 401 -20200 Accounts Payable $1,000.00 22017 APPRAISAL Total NAGELL APPRAISAL & CONSULTING $1,000.00 Paid Chk# 022705 1/8/2015 NAPA AUTO PARTS - CORCORAN G 100 -20200 Accounts Payable $19.29 983339 SUPPLIES G 100 -20200 Accounts Payable $55.17 985217 SUPPLIES G 100 -20200 Accounts Payable $224.37 985574 SUPPLIES G 100 -20200 Accounts Payable $33.69 985763 PARTS G 100 -20200 Accounts Payable $5.69 985776 SUPPLIES G 100 -20200 Accounts Payable $114.28 986792 SUPPLIES G 100 -20200 Accounts Payable $22.70 987246 SUPPLIES Total NAPA AUTO PARTS - CORCORAN $475.19 Paid Chk# 022706 1/8/2015 NORTHLAND TRUST SERVICES G 311 -20200 Accounts Payable $49,443.75 CORCO1213-0 PW G 311 -20200 Accounts Payable $40,000.00 CORCO1213-0 PW Total NORTHLAND TRUST SERVICES $89,443.75 Paid Chk# 022707 1/8/2015 NORTHLAND TRUST SERVICES G 100 -20200 Accounts Payable $375.00 CORCORAN1 ANNUAL FEE G 309 -20200 Accounts Payable $5,622.50 CORCORAN1 EQUIPMENT G 309 -20200 Accounts Payable $50,000.00 CORCORAN1 EQUIPMENT Total NORTHLAND TRUST SERVICES $55,997.50 Paid Chk# 022708 1/8/2015 OFFICE DEPOT G 100 -20200 Accounts Payable $484.99 745249424001 SUPPLIES G 100 -20200 Accounts Payable $14.77 745249588001 SUPPLIES Total OFFICE DEPOT $499.76 Paid Chk# 022709 1/8/2015 OLSEN CHAIN & CABLE INC G 100 -20200 Accounts Payable $145.33 551390 SUPPLIES Total OLSEN CHAIN & CABLE INC $145.33 Paid Chk# 022710 1/8/2015 RANDYS SANITATION G 100 -20200 Accounts Payable $194.52 110391412 PARKS GARBAGE 11039 G 100 -20200 Accounts Payable $146.50 121121491412 PUBLIC WORKS GARBAGE (9100) 12 G 100 -20200 Accounts Payable $190.26 12803511412 CITY HALL GARBAGE 1280351 G 100 -20200 Accounts Payable $5,673.15 201412 MONTHLY RECYCLING Total RANDYS SANITATION $6,204.43 Paid Chk# 022711 1/8/2015 ROGERS PRINTING METRO, INC G 100 -20200 Accounts Payable $822.71 43793 COMP PLAN BOOKS Total ROGERS PRINTING METRO, INC $822.71 Paid Chk# 022712 1/8/2015 ROLF ERICKSON ENTERPRISES INC G 100 -20200 Accounts Payable $4,677.19 122914 MONTHLY ASSESSING FEE G 100 -20200 Accounts Payable $233.88 122914 FORMS AND SUPPLIES 12/31/14 2:07 PM Page 4 CORCORAN, MN *Check Detail Register© 10100 Farmers State Bank $227,382.12 12/31/14 2:07 PM Page 5 January 2015 Check Amt Invoice Comment Total ROLF ERICKSON ENTERPRISES INC $4,911.07 Paid Chk# 022713 1/8/2015 SCHARBER & SONS G 100 -20200 Accounts Payable $95.45 P66551 PARTS Total SCHARBER & SONS $95.45 Paid Chk# 022714 1/8/2015 SPRINT G 100 -20200 Accounts Payable $243.71 391283315157 CELL SERVICE G 100 -20200 Accounts Payable $225.90 391283315157 CELL SERVICE Total SPRINT $469.61 Paid Chk# 022715 1/8/2015 STREICHER S POLICE EQUIPMENT G 100 -20200 Accounts Payable $159.99 11127288 UNIFORM -PSD G 100 -20200 Accounts Payable $79.99 11127645 UNIFORM G 100 -20200 Accounts Payable $279.96 11128995 UNIFORM -PSD Total STREICHER S POLICE EQUIPMENT $519.94 Paid Chk# 022716 1/8/2015 TEAMSTER LOCAL 320 G 100 -20200 Accounts Payable $286.20 0115 UNION DUES /TLDF Total TEAMSTER LOCAL 320 $286.20 Paid Chk# 022717 1/8/2015 TEGRETE G 100 -20200 Accounts Payable $365.00 52713 MONTHLY CITY HALL CLEANING G 100 -20200 Accounts Payable ($84.00) 52713 CLEANING CREDIT Total TEGRETE $281.00 Paid Chk# 022718 1/8/2015 TRANSPORT GRAPHICS G 100 -20200 Accounts Payable $210.00 EM115782 SUPPLIES Total TRANSPORT GRAPHICS $210.00 Paid Chk# 022719 1/8/2015 VERIZON WIRELESS G 100 -20200 Accounts Payable $50.42 9737137357 CELL SERVICE Total VERIZON WIRELESS $50.42 Paid Chk# 022720 1/8/2015 WESTSIDE WHOLESALE TIRE G 100 -20200 Accounts Payable $4,772.00 738566 TIRES - GRADER Total WESTSIDE WHOLESALE TIRE $4,772.00 Paid Chk# 022721 1/8/2015 WILLMAR WATER & SPAS G 100 -20200 Accounts Payable $36.70 121514 OFFICE WATER Total WILLMAR WATER & SPAS $36.70 Paid Chk# 022722 1/8/2015 XCEL ENERGY G 100 -20200 Accounts Payable $872.91 439115084 UTILITIES -9100 Total XCEL ENERGY $872.91 10100 Farmers State Bank $227,382.12 12/31/14 2:07 PM Page 5 CORCORAN, MN *Check Detail Register© January 2015 Check Amt Invoice Comment Fund Summary 10100 Farmers State Bank 100 GENERAL FUND $60,875.87 309 D /S- EQUIPMENT CERTS $55,622.50 311 2012B PUBLIC WORKS BOND D/S $89,443.75 401 TAX INCREMENT FINANCING $1,000.00 407 FACILITY EXPANSION D/S $20,440.00 $227,382.12 12/31/14 2:07 PM Page 6 City of Corcoran Consultant Summary January 8, 2015 Name Invoice Date Check # Amount Due Rolf Erickson Enterprises 12/29/14 22712 4,911.07 Total 4,911.07 HACity Hall Information \CITY GOVERN MENT \Council, Commissions & Committees \Council Information \Council Claims \2015 Claims.xls STATEMENT DEC 2 9 2014 29- Dec -14 ROLF ERICKSON ENTERPRISES, INC. SOUTWEST ASSESSING P 0 BOX 47841 PLYMOUTH, MN 55447 CITY OF CORCORAN 8200 Co. Rd. 116 CORCORAN, MN 55340 DECEMBER 2014 ASSESSING FEE (PAY IN JAN 2015) $4,663.00 COUNTY DATA FEE $14.19 POSTAGE $19.60 REVALUATION AND NEW CONSTRUCTION SUPPLIES $214.28 TOTAL $4,911.07 STAFF REPORT / Code Compliance Agenda Item: 9a. Council Meeting: Prepared By: January 8, 2015 Mike Pritchard Topic: Action Required: Fixed Fee Building Permits Information Only Summary: Building permit fees are collected to cover costs for enforcing the State Building Code and local ordinances. These costs include: our contract Building Official, staff time, and materials. The City of Corcoran utilizes a modified fee schedule pulled from the 1997 Uniform Building Code. Generally, permit fees are based on project valuation. However, the City of Corcoran, along with many other municipalities also utilize fixed permit fees for certain projects that do not typically require plan review. The fixed fee permits include projects such as: reroofing, siding, window replacements, general residential plumbing and replacements (water heaters /softeners, etc.) as well as mechanical replacements (furnace, A /C, boiler, heat pump, fireplaces, etc.), among others. Our fixed fee permits were evaluated and set prior to 2012. These fees are based on the actual costs to process, issue, inspect, and close the permits and are comparable to surrounding cities. Fees are reevaluated annually and compared to other municipality's fees. Our fees have not increased since 2012 and we do not propose an increase for 2015. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost - effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. OPEN AND HONEST COMMUNICATION We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. Attachment: 2015 City of Corcoran Building Permit and Related Fees Schedule 2015 CITY OF CORCORAN BUILDING PERMIT AND RELATED FEES SCHEDULE BUILDING PERMIT FEE - Fee is 100% of the adopted fee schedule below, plus State surcharge and applicable reviews listed below. TOTAL VALUATIONS BUILDING PERMIT FEE SCHEDULE (Residential & Commercial) $1.00 to $500.00 $35.00 $501.00 to $2,000.00 $35.00 for the first $500.00 plus $3.05 for each $1,000,001 to $2,000,000 additional $100.00 or fraction thereof, to and $2,000.001 to $3,000,000 including $2,000.00. $2,001.00 to $25,000.00 $80.75 for the first $2,000.00 plus $14.00 each $4,000,001 to $5,000,000 additional $1,000.00 or fraction thereof, to and Greater than $5,000,000 including $25,000.00. $25,001.00 to $50,000.00 $402.75 for the first $25,000.00 plus $10.10 for each additional $1,000.00 or fraction thereof, to and including $50,000.00. $50,001.00 to $100,000.00 $655.25 for the first $50,000.00 plus $7.00 for each additional $1,000.00 or fraction thereof, to and including $100,000.00. $100,001.00 to $500,000.00 $1005.25 for the first $100,000.00 plus $5.60 for each additional $1,000.00 or fraction thereof, to and including $500,000.00. $500,001.00 to $1,000,000.00 $3245.25 for the first $500,000.00 plus $4.75 for each additional $1,000.00 or fraction thereof, to and including $1,000,000.00. $1,000,001.00 and up $5620.25 for the first $1,000,000.00 plus $3.65 for each additional $1,000.00 or fraction thereof PLAN REVIEW FEE: 65% of the Building Permit Fee calculated from the above schedule. REPETITIVE PLAN REVIEW FEE: 25% of the Building Permit Fee calculated from the above schedule PLAN REVIEW FEE IS NON - REFUNDABLE STATE SURCHARGE: Based on the table below. For valuation use the fees listed above BUILDING VALUATION STATE SURCHARGE* One Million or less .0005 x valuation with minimum of $5.00 for Flat Rate Permits [up to $10,010 valuation] $1,000,001 to $2,000,000 $ 500 + .0004 x Value - $1,000,000 $2,000.001 to $3,000,000 $ 900 + .0003 x (Value - $2,000,000) $3,000,001 to $4,000,000 $1200 + .0002 x (Value - $3,000,000) $4,000,001 to $5,000,000 $1400 + .0001 x (Value - $4,000,000) Greater than $5,000,000 $1500 + .00005 x (Value - $5,000,000) SEC FEE: .0005 x permit valuation for all Building Permits except Re -Roof, Re -side, Re- Window, Decks & Interior Remodels. Minimum $150.00 New Home or Commercial Construction, Minimum $50.00 on any other non - exempt construction ZONING AND SET BACK REVIEW: $25.00 for permits requiring review, $75.00 for New Construction plus any costs for City Planner to review. Agricultural Structure requires a Certificate of Compliance. OVER THE COUNTER PERMITS Re -Roof, Re -side and Windows $90.00 each + State Surcharge Fee ($5.00) General Plumbing (Residential) $50.00 minimum + additional $5.00 per fixture + State Surcharge Fee $5.00 2015 CITY OF CORCORAN BUILDING PERMIT AND RELATED FEES SCHEDULE Water Heaters / Water Softeners (change out only) Water Heater $20 per unit + State Surcharge Fee ($5.00) Water Softener $15.00 per unit + State Surcharge Fee ($5.00) Mechanical (Residential) $75.00 per unit + State Surcharge Fee ($5.00) Inspections for which no fee is specifically indicated (Furnace, AC or Gas line) Site inspection fee Additional $10.00 gas fitting /connection fee for Additional plan review required by changes, additions, or revisions to approved plans (min. '/2 hour charge) each unit over 2 units Miscellaneous and special services per contract The following qualify as a "unit" Pre -Move inspection Furnace, AC, Air Exchange, In -floor heat, Moved — In structure (not including foundation, interior remodel, etc. Boiler, Geothermal System, Ground System Heat Commercial Plumbing permit and plan review Pump, Garage Heater, etc. Gas Fireplace $100.00 + State Surcharge Fee $5.00 *State Surcharge fee is subject to State change OTHER INSPECTIONS AND FEES Inspection outside normal business hours; minimum two hour charge $90.00 per hr. Re- inspection Fee $45.00 per hr. Inspections for which no fee is specifically indicated $60.00 per hr. Site inspection fee RESIDENTIAL $45.00 ea. COMMERCIAL $80.00 ea. Additional plan review required by changes, additions, or revisions to approved plans (min. '/2 hour charge) $60.00 per hr. Miscellaneous and special services per contract $60.00 per hr. Pre -Move inspection $150.00 ea. Moved — In structure (not including foundation, interior remodel, etc. $250.00 ea. Commercial Plumbing permit and plan review Based on valuation Commercial Mechanical permit and plan review Based on valuation Electrical Inspections Residential & Commercial Per State Inspector Demolition Residential $150.00 + State Surcharge ($5.00) Commercial $250.00 + State Surcharge $5.00 Mobile Home Installation $250.00 + State Surcharge ($5.00) Fence Any fence taller than 6' requires a building permit Fee based on valuation + State surcharge Fence residential within 6' of property line Zoning and Setback Review Only $25.00 Permit Cancellation Fee $25.00 CERTIFICATE OF SURVEY City Ordinance Title IV: 40 -2 Certificate of Survey requirement. A certificate of survey shall be required with all building permit applications for new construction and building permits that enlarge or alter the footprint of an existing structure. Application for exemption (Building permits only) — If the proposed structure meets all of the required setbacks from the property line, flood plain, wetlands and easements by two times. PENALTY Any person or entity that fails to obtain a permit under City Ordinance Title IV: 40 -40.04 prior to performing work shall pay a penalty of two times the original permit fee and shall be required to pay all costs associated with enforcement, including reasonable attorney's fees. All fees are to be paid at time of permit issuance Agenda Item: _ • L A N D F 0 R M From Site to Finish 105 South Fifth Avenue Suite 513 Minneapolis, MN 55401 TO: Corcoran City Council FROM: Kendra Lindahl, Landform 0 • Tel: 612 - 252 -9070 Fax: 612 - 252 -9077 www.landform.net DATE: December 31, 2014 for the January 8, 2015 City Council Meeting RE: PUD Amendment for U.S. Home Corporation (dba Lennar) for a residential development called " Ravinia" at Gleason Road and County Road 101 (PID 36 -119- 23 -13 -0007, 36- 119 -23 -13 -0005, 36- 119 -23 -14 -0005, 36- 119 -23 -14 -0003, 36- 119 -23- 14 -0006, 36- 119 -23 -43 -0001, 36- 119 -23 -41 -0002, 36- 119 -23 -41 -0003, 36- 119- 23 -24- 0001, 36- 119 -23 -24 -0003, 36- 119 -23 -21 -0001) (City File 14 -034) Application Request Lennar has submitted a request for approval of a PUD Amendment for changes to the approved materials and side yard setbacks. The original final PUD development plan and final plat for phase I of Ravinia was approved on April 24, 2014. 2. Analysis of Request The Council has a relatively high level of discretion in approving or denying a PUD amendment. A PUD must be consistent with the City's Comprehensive Plan. The City may impose reasonable requirements in a PUD not otherwise required if the City deems it necessary to promote the general health, safety and welfare of the community and surrounding area. Staff has reviewed the application for consistency with the approved preliminary plans, as well as City policies. Siding Amendment As part of the PUD approvals, the applicant submitted a series of house plans and color palettes. The plans include 4 different home series (Landmark, American Heartland, Lifestyle and NextGen), with options that allow more than 80 different home elevations with a wide variety of color and material combinations. Each house plan will be reviewed by the City prior to building permit to ensure that the ordinance standards as modified by the PUD are met. However, because this development will be constructed over a period of time, we expect that new or modified house plans will be added to the product line and would be administratively reviewed and approved by the City. The narrative submitted by the applicant as part of the PUD approvals noted that the city ordinance would be met by a number of standards, including a requirement that "LP SmartSide or similar products should be used on all fours sides of a home for durability ". The applicant is now requesting Landform', SensiblyGreen' and Site to Finish are registered service marks of Landform Professional Services, LLC. 0 • • • a PUD amendment to allow them to use vinyl siding on all sides of the homes. They have indicated that they will include LP wrap along windows and doors. All brick and stone, as well as the decorative architectural elements such as brackets, vents, shutters, gables, band boards, and pilasters and railings, would still be incorporated. The vinyl color schemes match the LP color schemes. Staff notes that they must comply with the ordinance requirement that "Equal architectural treatment on all sides of the building (materials, articulation, etc.) shall be used for all new residential construction when located on or visible from an arterial road way or public park. Accenting shall be accomplished by including accenting materials and design on all facades." This request does not include a waiver from this higher standard on homes visible from the public parks and CR 101. The Zoning Ordinance allows a variety of materials, including LP siding and vinyl siding as acceptable siding materials. However, in this case, a PUD amendment is required to allow vinyl siding because the PUD approvals specifically noted that LP siding would be used on all four sides of a home. Setbacks Additionally, Lennar is requesting that the garage side and any living space above or behind the garage be allowed at a 5 -foot setback. The approvals required all platted residential lots to comply with the following setbacks: The applicant would like to amend the approvals to simply have the garage side yard setback as the side yard setback because some of their floorplans incorporate living space above or behind the garage. This means that the structure would have to be altered if the side garage setback is 5 feet and there is living space flush to it that has to be set back 10 feet. Staff notes that the spacing between homes would remain at a minimum of 10 feet, which could happen under the current standards if garages were located on the common lot line. 3. Recommendation The City Council has three options: a. Move to approve of the resolution approving the PUD amendment. Lennar PUD amendment (14 -034) December 31, 2014 60 -foot lots 65 -foot lots 75 -foot lots Front, From County Road 101 100 feet 100 feet 100 feet Front, From all other streets 20 feet 20 feet 20 feet Front Porch <_ 120 square feet 15 feet 15 feet 15 feet Side (living) 7.5 feet 10 feet 10 feet Side (garage) (Minimum separation between structures on adjacent parcels shall be 10 feet. ) 7.5 feet 5 feet 5 feet Rear 25 feet 25 feet 25 feet Maximum Principal Building Height 35 feet 35 feet 35 feet The applicant would like to amend the approvals to simply have the garage side yard setback as the side yard setback because some of their floorplans incorporate living space above or behind the garage. This means that the structure would have to be altered if the side garage setback is 5 feet and there is living space flush to it that has to be set back 10 feet. Staff notes that the spacing between homes would remain at a minimum of 10 feet, which could happen under the current standards if garages were located on the common lot line. 3. Recommendation The City Council has three options: a. Move to approve of the resolution approving the PUD amendment. Lennar PUD amendment (14 -034) December 31, 2014 i i i i b. Move to approve the resolution approving the PUD amendment with modifications. c. Move to deny the request. If the Council chooses this option, they should provide findings of fact and staff will bring back a resolution of denial at the next council meeting. Attachments a. Draft Resolution approving the PUD Amendment b. Location Map C. Applicant's narrative d. Building photos from applicant Lennar PUD amendment (14 -034) December 31, 2014 City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2015 -02 Motion By: Seconded By: January 8, 2015 APPROVING PUD AMENDMENT FOR "RAVINIA" FOR PROPERTY AT GLEASON ROAD AND COUNTY ROAD 101 (PID 36- 119 -23 -13 -0007, 36- 119 -23 -13 -0005, 36- 119 -23 -14 -0005, 36- 119 -23 -14 -0003, 36- 119 -23 -14 -0006, 36- 119 -23 -43 -0001, 36- 119 -23 -41 -0002, 36- 119 -23- 41 -0003, 36- 119 -23 -24 -0001, 36- 119 -23 -24 -0003, 36- 119 -23 -21 -0001) (CITY FILE 14 -003) WHEREAS, U.S. Home Corporation (dba Lennar) ( "the applicant ") has requested approval of an amendment to the PUD standards related to building materials and side yard setbacks on a 266.57 -acre parcel legally described as: See Attachment A WHEREAS, the Final PUD Development Plan, master Development Contract and Final Plat for phase I were approved on April 24, 2014; WHEREAS, the applicant submitted a plan that include Louisiana Pacific (LP) wood fiber siding; WHEREAS, the applicant has indicated that the market has changed and they would like the option to modify the siding from exclusively LP wood fiber siding to a mix of LP siding and vinyl siding; WHEREAS, the applicant has requested that the 5 -foot side yard setback allowed for garages also be allowed for living space: NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA, that it should and hereby does approve the request by U.S. Home Corporation for a PUD amendment for Ravinia based on the following findings and conditions: All conditions of the preliminary approvals in Resolutions 2013 -45, 2013 -46, 2013 -47 and 2013 -48 remain in place and must be met, except as modified by this resolution. 2. All conditions of the final approvals in Resolution 2014 -20 and 2014 -21 remain in place and must be met, except as modified by this resolution. 3. Vinyl siding, rather than LP siding, may be used on all elevations. Page 1 of 3 City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2015 -02 4. All platted residential lots shall comply with the following setbacks: January 8, 2015 VOTING AYE ❑ Guenthner, Ken ❑ Hank, Pat ❑ Keefe, Mike ❑ Lafave, Tonya ❑ Thomas, Ron VOTING NAY ❑ Guenthner, Ken ❑ Hank, Pat ❑ Keefe, Mike ❑ Lafave, Tonya ❑ Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 8t" day of January 2015. ATTEST: Jeanie Heinecke — Clerk Kenneth Guenthner - Mayor Page 2 of 3 City Seal 60 -foot lots 65 -foot lots 75 -foot lots Front, From County Road 101 100 feet 100 feet 100 feet Front, From all other streets 20 feet 20 feet 20 feet Front Porch ( <_ 120 square feet) 15 feet 15 feet 15 feet Side 7.5 feet 5 feet 5 feet Rear 25 feet 25 feet 25 feet Maximum Principal Building Height 35 feet 35 feet 35 feet VOTING AYE ❑ Guenthner, Ken ❑ Hank, Pat ❑ Keefe, Mike ❑ Lafave, Tonya ❑ Thomas, Ron VOTING NAY ❑ Guenthner, Ken ❑ Hank, Pat ❑ Keefe, Mike ❑ Lafave, Tonya ❑ Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 8t" day of January 2015. ATTEST: Jeanie Heinecke — Clerk Kenneth Guenthner - Mayor Page 2 of 3 City Seal City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2015 -02 ATTACHMENT A January 8, 2015 The Northeast Quarter of the Northwest Quarter of Section 36, Township 119, Range 23 West of the Fifth Principal Meridian, Hennepin County, Minnesota. And Outlot A, WOODLAND ACRES, Hennepin County, Minnesota. And Lot 1, Block 1, FARRELL 2ND ADDITION, Hennepin County, Minnesota. (Torrens) And The Southeast Quarter of the Northwest Quarter of Section 36, Township 119, Range 23, Hennepin County, Minnesota. (Torrens) 5-01. The West 300 feet of the East 1555.1 feet of the South 237.6 feet of the South One -Half of the Northeast Quarter of Section 36, Township 119, Range 23. And The West 275 feet of the East 1255.1 feet of the South 23 7.6 feet of the Southeast Quarter of the Northeast Quarter of Section 36, Township 119 North, Range 23, West of the 5th Principal meridian, Hennepin County, Minnesota. And The East 326.7 feet of the South 200 feet of the Southeast Quarter of the Northeast Quarter of Section 36, Township 119 North, Range 23 West of the Fifth Principal Meridian, Hennepin County, Minnesota. And The North Half of the Southeast Quarter of Section 36, Township 119 North, Range 23 West, except the North 215.48 feet of the South 685.68 feet of the East 547.53 feet thereof, Hennepin County, Minnesota. And North 215.48 feet of the South 685.68 feet of the East 547.53 feet of the North Half of the Southeast Quarter of Section 36, Township 119 North, Range 23 West, Hennepin County, Minnesota. And The Southwest Quarter of the Southeast Quarter of Section 3 6, Township 119, Range 23, Hennepin County, Minnesota. Page 3 of 3 Hennepin County GIS - Printable Map Interactive Maps/e, M// IV 11 7 II 4 , I.I• - I Ii p�r _,s Parcel 36- 119 -23 -21 -0001 ID: Owner The Estate Richard J Deziel Name: Parcel 52 Address Unassigned Address: Corcoran, MN 00000 Property Type: Home- Non - Homestead stead: Parcel 41.68 acres Area: 1,815,501 sq ft A_ W AA �.. Ei �. I::,r� r"1 C A -T -B: Abstract Market $468,000 Total: Tax $7,681.54 Total: (Payable: 2013) Sale $1,140,000 Price: Sale 05/2012 Date: Sale Vacant Land Code: Page 1 of 1 Property Map Map Scale: 1" = 1600 ft Print Date: 6/6/2013 F i 76 This map is a compilation of data from various sources and is furnished "AS IS" with no representation or warranty expressed or implied, including fitness of any particular purpose, merchantability, or the accuracy and completeness of the information shown. COPYRIGHT © HENNEPIN COUNTY 2013 http: / /gis.co.hennepin.mn.us /Propertylprintldefault.aspx ?C= 458538.0516891034,4991317.3... 6/6/2013 LENNAM December 19, 2014 Ms. Kendra Lindahl City of Corcoran RE: PUD Amendment - Ravinia Dear Kendra: DE As discussed in our meeting on December 10, 2014 with City staff, Lennar is requesting City consideration to include vinyl (which is allowed by City Code) as an acceptable siding material for the homes to be constructed within Ravinia, rather than solely Louisiana Pacific wood fiber board material (LP), as was discussed during the initial PUD process. In the past 6 to 9 months, we have experienced a decrease in sales throughout the entire Twin Cities Metro, and home sales and prices within the Wayzata School District are no exception. Within our Enclave, Taryn Hills, and Bonaire Communities, sales have slowed and are projected to decline through 2015. Refer to the table below: The latest Metrostudy statistics show that new home activity is slowing as 2014 is coming to a close. New home starts through the third quarter of 2014 are down 7.4 %.t The following excerpt was taken from the Metrostudy website cited below: "Through the first nine months of 2014, there have been a total of 4,258 new housing units started (including single - family detached, townhome, and duplex units), a decline of 7.4% compared to the first nine months of 2013. The 1,675 units started in the third quarter of this year represents a decline of 7.8% over the 3413 starts total. The annual rate of starts currently stands at 5,593 units, while the annual rate of closings is at 5,425 units. Both numbers represent a decline when compared to the annual rate of a year ago. Many builders have reported a slowdown in traffic through their communities this year and especially during the late summer and early fall months." t Found online at htto: / /www.metrostudyreport.com /category/twin- cities - market/ accessed December 17, 2014 16305 36th Avenue N, Suite 600 • Plymouth, MN 55446 LENNAR.COM 2012 New Orders 2013 New Orders 2014 New Orders Enclave Landmark (17018) 31 22 10 Enclave Heartland (17019) 5 22 20. Taryn Hills - Traditional (22103) 15 20 8 Bonaire Heartland II (22108) 21 22 7 The latest Metrostudy statistics show that new home activity is slowing as 2014 is coming to a close. New home starts through the third quarter of 2014 are down 7.4 %.t The following excerpt was taken from the Metrostudy website cited below: "Through the first nine months of 2014, there have been a total of 4,258 new housing units started (including single - family detached, townhome, and duplex units), a decline of 7.4% compared to the first nine months of 2013. The 1,675 units started in the third quarter of this year represents a decline of 7.8% over the 3413 starts total. The annual rate of starts currently stands at 5,593 units, while the annual rate of closings is at 5,425 units. Both numbers represent a decline when compared to the annual rate of a year ago. Many builders have reported a slowdown in traffic through their communities this year and especially during the late summer and early fall months." t Found online at htto: / /www.metrostudyreport.com /category/twin- cities - market/ accessed December 17, 2014 16305 36th Avenue N, Suite 600 • Plymouth, MN 55446 LENNAR.COM The industry has been experiencing construction labor and materials prices continuing to rise, but home sale prices are not able to support them — we are not able to raise our sale prices and pass the costs onto our consumers. In addition to unforeseen changes in the local market place, new state mandates have also been passed requiring implementation of home sprinkler systems and new energy code updates that must be implemented by early 2015. We anticipate close to $20,000 per home will be added to the already rising construction costs. Lennar has been searching for ways to absorb these requirements and costs into our development budgets without sacrificing our home quality and passing on these expenses to our buyers. A materials adjustment is only one of the methods. We have also been scrutinizing our daily construction practices to find ways to be more efficient and cut costs as we look ahead to implementing our 2015 business plan. While our original intention was to include LP on homes in Ravinia, we are now requesting to include vinyl on all sides of the home. We will include LP wrap along windows and doors. All of our elevations are prepared and reviewed by professional designers. It is not our intent to build homes that have unsightly mismatched materials or color combinations; this was demonstrated to staff in the pictures of existing Lennar neighborhoods provided during the 12/10 meeting. All brick and stone, as well as the decorative architectural elements such as brackets, vents, shutters, gables, band boards, and pilasters and railings, would still be incorporated. As discussed with City staff and shown through our color packages and sample binders, the vinyl color schemes match the LP color schemes, and the two work well together. Visually, the homes appear as they do in the renderings that were originally provided to the City in the initial PUD application. The only difference is that vinyl would be an allowed material on all four sides of the home (which is allowed by City code — it was just not applied to this particular PUD). Base starting price is not changing. We are just trying to offset price increases while appealing to a larger market segment to continue with the anticipated pace on building permits, starts, and sales, all while striving to deliver Lennar quality to our customers. We have had several successful communities in the Twin Cities Metro where vinyl siding was used as the primary form of siding material (one of them being Bonaire just across County Road 101 from Ravinia). Additionally, we are requesting that the garage side and any living space above or behind the garage be counted as the same and that garage -sides of homes be allowed to have a minimum 5 -foot setback. Some of our floorplans incorporate living space above or behind the garage; meaning that the structure would have to be altered if the side garage setback is 5 -feet and there is living space flush to it that has to be set back 10 -feet. This was an oversight during the planning process (although our homes have always been set up like this) and this interpretation of the code will impact our site plan for certain lots and home styles in the first addition where infrastructure is already installed. Modification of side setback requirements would allow forsome flexibility on building placement in the event that field changes are necessary during home construction with three and potential four -car garages. We did this particular PUD amendment in our Camden Ridge Community in Chanhassen last winter. It still results in separation from living space to living space between two homes. As you can see from the attached lot survey, the west side of the building does not meet the 10 -foot setback, and living space is flush with garage space. CJ =Z C. -� rj r Rs fT 6' '$c IIAND u.ck OD BLOCK •1 w l.ur z z co cn ® , w f _ca _ 7 4- kr987. 987.6 X M I 10 C i �! -p 50.0 �m�o - --r— -- 4 `!- _ _ 1 nROaosEO wA[KOi.. 11.6 0- -- TAYLOR "C' o _ 00 f+ r ( o XXX CARRIAGE WA" 0 I 1 , jl 9 4 IO.SN 22.3 O1I2.0 I0.0 98- —� �T -jr-gi �( 995. )J �ry MLC r ld .NI � • w U� .fl(1N O CARRIAGE. _, ,- 0O•SZS= a_3 „IS,800O0S., WAY Adjusting the garage side setback to 5 -feet would allow this home to fit on the lot. It should also be noted that the living space behind the garage would still meet a 10 -foot spacing from the property line. As we continue to move through the construction of the neighborhood, the intent would be to space the homes as much as possible, but this allows us some flexibility in the event that the home chosen does not fit exactly within the 10 -foot setback area. To be successful in any business you must be willing to make changes and adjust to current market conditions. Flexibility is key. We believe these minimal changes to the PUD will allow the opportunity to deliver the quality that Lennar is recognized for in a way that the City of Corcoran will be proud of. We thank the City of Corcoran for its consideration and appreciate your support as we continue to move forward with Ravinia. Respectfully submitted, Joe Jablonski _r PaulTabone Lennar Minnesota Fieldstone Meadows Images from Lennar Rhapsody Images from Lennar STAFF REPORT Agenda Item 12a. Council Meeting: Prepared By: January 8, 2015 Brad Martens Topic: Action Required: 2015 City Calendar Approval Summary: Attached to this report is the proposed City calendar for 2015. The calendar sets the dates for City Council, Planning Commission, and Parks and Trails Commission meetings. Dates can be adjusted by the City Council by motion in the future. As in previous years the second meeting of the month in November and December has been moved to the Monday of that week. Staff would also like the Council to consider moving the May 14th meeting as I am scheduled to attend a conference on that date. The May 14th meeting could move to Monday, May 11 th Financial /Budget: N/A Alignment with Values: This item relates to the following adopted values: EQUAL OPPORTUNITY We believe that every employee and citizen should be afforded an equal opportunity to participate in all aspects of employment, citizenship, and governance in the City of Corcoran based exclusively on their ability to contribute. Options: 1. Approve the 2015 City Calendar as presented. 2. Approve the 2015 City Calendar with amendments. Recommendation: Approve the 2015 City Calendar. Council Action: Consider a motion to approve the 2015 City Calendar Attachments: 1. 2015 City Calendar 201q5 0M©©©©© ©Q©© January July ■E■©0"--� mmmm®©® © V ©0n M ©mm e ®n© : mm a mmmmm" m m mmmmmmm mmmm : m mmmm mmm® mmMm mmmm mm mmmmm mmm m mmm mimmmmmml :mmm .mmmmmo m mMMmmMo MmMmmMo mmmm ©Q©© April ©Mm July ■E■©0"--� MMMMM"M © V ©0n M ©mm one mm : mm a mmmmm" m = mm mm mmmm : m mmmm mmm® MMMMMMo mmmm mm mmmmm mmm MmMmMMM mmmmmmo mimmmmmml .mmmmmo QO©M©©© ©Q©© October ®0 ©A July MIMMIMI0® MMMMM"M © V ©0n mmmm onoe one mm mm a : m = mm mm mmmm : m mmmm mmm® MMMMMMo : mm mmmmm m MmMmMMM mmmm mimmmmmml .mmmmmo m MmMmmMo ®©© ©Q©© October ®0 ©A May MIMMIMI0® MMMMM"M © V ©0n mmmm onoe MMMMM mm mm em : ®mmm® = mm mm mmmm : m mmmm m m MMMMMMo : mm mmmmm MMOMM13M MmMmMMM mmmm mimmmmmml Council Members Ken Guenthner — 763-478-6699 Council Members Pat Hank — 763- 494 -3290 Mike Keefe — 612 -590 -4311 Tonya LaFave — 763 -443 -9593 Ron Thomas — 763- 478 -2472 City of Corcoran ©©©®0M0 ©Q©© February May MIUMI MMMMM"M © V ©0n mmmm eUnm MMMMM mm mm ®mM : o = mm mm mmmm : m m m m MMMMMMo : mmmmm M MmMmMMM mmmm mimmmmmml mmmmmmm ©Q©© August "M May mmmmmm0 MMMMM"M ©0n ©enema eUnm MMMMM mmm mm emmm : o mmmm mm m : m _ m m m : mmmmm M mmm.mMm mmmm mimmmmmml .mmmmmo m MmMmmMo © ©Q©© August "M MM0®n11n mmmmmm0 ®nn ©0n ©enema eUnm MEE mmm mm emmm Lim ®m mmmm mm m : m fl m m mmmm mm m M mmm.mMm mimmmmmml .mmmmmo ©0©® September November ©nn MM0®n11n 0 ®nn ©0n Inn eUnm MEE mmm mm um Lim ®m mmmm mm m : mmm mmmm mmmmm mmmm mm m M mmm.mMm mimmmmmml .mmmmmo mmmmmmol MmMmmMo Contracted Staff City Assessor — 763 - 473 -3978 Building Inspector -763 -479 -1720 Engineer— 763- 479 -4209 Plan ne r — 612 -635 -0225 Randy's Sanitation — 763- 972 -3335 ©®©®©'MU September March MM0®n11n M©©MDAO ®aeeoe Inn eUnm : mmm mm um MMAMMI ®m mm mm m EMmm : mm mmmm ®m®Mm mmmm mm m : no mimmmmmml .mmmmmo MmMmmMo ©©0M®M© September June MM0®n11n M©©MDAO Inn eUnm e mm um MMAMMI M mm m m : mm mmmm ®m®Mm mm m : mmmmmm .mmmmmo ©Q©0M©® September December © ©n MM0®n11n mmmn=Mn Inn : e mm um MMAMMI mmmm AM : mmmm m ®m®Mm mm OMMMMEM n ©nn December © ©n mmmn=Mn Munn n um mmmm : m m ®m®Mm OMMMMEM Planning Parks & Trails — City Holiday - Offices Close Timm, a Cards Due Pay Day Working days in the month STAFF REPORT Agenda Item 12b. Council Meeting: Prepared By: January 8, 2015 Brad Martens Topic: Action Required: Annual Appointments — Resolution 2015 -01 Approval Summary: Each year the City makes annual appointments as required for the operations of the City. The appointments are the same as 2014 except for Acting Mayor which requires City Council direction. It is requested the City Council review the appointments and select an Acting Mayor for 2015. Financial /Budget: Fees for various appointments are included in the 2015 budget. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost - effective, and friendly manner. Options: 1. Approve Resolution 2015 -01 establishing annual appointments. Recommendation: Approve Resolution 2015 -01 establishing annual appointments. Council Action: Consider a motion to approve Resolution 2015 -01 establishing annual appointments. Attachments: 1. Resolution 2015 -01 establishing annual appointments. City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2015 -01 Motion By: Seconded By: January 08, 2015 RESOLUTION ESTABLISHING ANNUAL APPOINTMENTS FOR THE CITY OF CORCORAN FOR 2015 WHEREAS, the City of Corcoran (City) is required to designate the official newspaper, official depositories and signatories, make annual appointments to various commissions within the organization of the City, as well as other defined organizational items as defined by State Statute and City Codes. NOW THEREFORE, BE IT RESOLVED that the City hereby makes the following appointments for the year 2015. 1. Official Newspaper Crow River News, (aka Sun Media) 10917 Valley View Rd, Eden Prairie MN 55344 2. Acting Mayor The Acting Mayor shall be XXX (Council decision at the 01/08/2015 meeting) 3. Planning Consultant Landform, 105 S. Fifth Avenue, # 513 Minneapolis, MN 55401 4. Engineer Wenck Associates, Inc., 1800 Pioneer Creek Center, Maple Plain MN 55359 5. Attorney — Civil and Criminal Jeff Carson - Carson, Clelland & Schreder, 6300 Shingle Creek Parkway, Suite 305, Minneapolis, MN 55430 -2190 6. Auditor Abdo, Eick & Meyers, LLP 5201 Eden Ave #250, Edina MN 55436 KDV Ltd, 220 Park Ave S, St Cloud MN 56302 7. Assistant Weed Inspector City Administrator and the Public Works Department 8. Insurance Agent Anderson Insurance Agency, 312 Central Avenue S.E., #488, Minneapolis, MN 55414 -1064 9. Animal Control Officer Monticello Animal Facility, 203 Chelsea Road, Monticello, MN 55362. 10. Official Depositories Farmers State Bank of Hamel BankWest 21s' Century Bank (Formerly State Bank of Loretto) Northland Securities Smith Barney Citigroup Piper Jaffray Page 1 of 2 City of Corcoran January 08, 2015 County of Hennepin State of Minnesota RESOLUTION NO. 2015 -01 11. Official Signatory The following individuals are hereby authorized as official signatories for the City: a. Mayor /Ken Guenthner b. Acting Mayor /TBD c. City Administrator /Brad Martens 12. Authorized for funds transfer and inauiry at Farmers State Bank of Hamel The following individuals are hereby authorized for funds transfer and inquiry for the City checking and savings accounts at Farmers State Bank of Hamel: a. City Administrator /Brad Martens b. City Clerk /Jeanie Heinecke VOTING AYE ❑ Guenthner, Ken ❑ Hank, Pat ❑ Keefe, Mike ❑ LaFave,Tonya ❑ Thomas, Ron VOTING NAY ❑ Guenthner, Ken ❑ Hank, Pat ❑ Keefe, Mike ❑ LaFave,Tonya ❑ Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 8t" day of January 2015 ATTEST: Jeanie Heinecke — City Clerk Ken Guenthner - Mayor Page 2 of 2 City Seal STAFF REPORT Agenda Item 12c. Council Meeting: Prepared By: January 8, 2015 Brad Martens Topic: Action Required: 2015 Water and Sanitary Sewer Fee Approval Schedule Summary: The City has invested in significant infrastructure for the water and sanitary sewer utility. It is anticipated that formal service will begin in 2015 which will require billing customers for use. Attached to this report is the proposed fee schedule for the water and sanitary sewer utility. It includes charges necessary for the operation of the Corcoran municipal system as well as pass through costs to the City of Maple Grove for water production and the Metropolitan Council for sanitary sewer treatment. Due to the utility being very new it is likely that additional fees may need to be established or amended throughout the year. This will be done on an as needed basis. Financial /Budget: Fees charges are necessary to cover the costs of the water and sanitary sewer funds. These funds are enterprise in nature and not tied to the general fund. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost - effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Options: 1. Approve Ordinance 2015 -294 adopting 2015 water and sanitary sewer fee schedule. Recommendation: 1. Approve Ordinance 2015 -294 adopting 2015 water and sanitary sewer fee schedule. Council Action: Consider a motion to approve Ordinance 2015 -294 adopting 2015 water and sanitary sewer fee schedule. Page 2 Attachments: 1. Ordinance 2015 -294 adopting 2015 water and sanitary sewer fee schedule. City of Corcoran January 8, 2015 County of Hennepin State of Minnesota ORDINANCE NO. 2015 -294 Motion By: Seconded By: AN ORDINANCE ADOPTING 2015 WATER AND SANITARY SEWER FEE SCHEDULE The Corcoran City Council ordains as follows: Section 1. Purpose. The Corcoran City Council has determined that the fees to be charged by the City for water and sanitary sewer utility services shall be adopted by ordinance. Section 2. Adoption of 2015 Water and Sanitary Sewer Fee Schedule. The fees to be charged by the City of Corcoran for 2015 for water and sanitary sewer are listed on the attached Exhibit A, which is incorporated herein; that said fee schedule is hereby adopted. Section 3. Continuation /Amendment. Any amendment to the fee schedule shall be made annually, or more often if necessary, by ordinance; if there are no amendments to the fee schedule, the most recently adopted fee schedule ordinance shall remain in force and effect until amended. Effective Date. This Ordinance shall be in full force and effect upon its publication and passage. ADOPTED by the City Council on the 8t" day of January 2015. VOTING AYE VOTING NAY ❑ Guenthner, Ken ❑ Guenthner, Ken ❑ Hank, Pat ❑ Hank, Pat ❑ Keefe, Mike ❑ Keefe, Mike ❑ LaFave,Tonya ❑ LaFave,Tonya ❑ Thomas, Ron ❑ Thomas, Ron Ken Guenther, Mayor ATTEST: Jeanie Heinecke, City Clerk 2015 FEE SCHEDULE FEE WATER AND SANITARY SEWER FEE SCHEDULE Water rates - residential (monthly use) per 1,000 gallons Tier 1: 1,000 gallons to 20,000 gallons 1.67 Tier 2: +20,000 gallons to 40,000 gallons 2.09 Tier 3: +40,000 gallons 2.51 Water rates - non residential (monthly use) per 1,000 gallons Tier 1: 1,000 gallons to 20,000 gallons 1.67 Tier 2: +20,000 gallons to 40,000 gallons 2.09 Tier 3: +40,000 gallons 2.51 Water base fees - payable by each user for each month Residential 10.30 Non residential 10.30 State Water Testing 1.65 Sewer rates - residential (monthly use) per 1,000 gallons Tier 1: 1,000 gallons + 2.42 Sewer rates - non residential (monthly use) per 1,000 gallons Tier 1: 1,000 gallons + 2.42 Sewer base fees - payable by each user for each month Residential 21.63 Non residential 21.63 Late /Past Due Payments Late Payment Penalty 10% of unpaid bill Water Disconnect 65.00 Water Reconnect 65.00 Trunk Line Availability Charge (TLAC) Water Trunk Line Availability Charge (TLAC) - per unit 5,150.00 Sewer Trunk Line Availability Charge (TLAC) - per unit 3,110.00 Connection Fees - City of Corcoran Water Connection Fee (per unit) - Single Family 1,030.00 Water Connection Fee (per unit) - Multi - Family 824.00 Water Connection Fee (per unit) - Non - Residential 1,030.00 Sewer Connection Fee (per unit) - Single Family 1,030.00 Sewer Connection Fee (per unit) - Multi - Family 824.00 Sewer Connection Fee (per unit) - Non - Residential 1,030.00 Connection Fees - City of Maple Grove (Pass Through) Water Connection Fee (per unit) - Residential /individual laundry facilities 2,130.00 Water Connection Fee (per unit) - Residential/ no individual laundry facilities 1,705.00 Water Connection Fee (per unit) - Commercial /Industrial /Mixed 8,520.00 Water Connection Fee (per unit) - Parks 1,065.00 Water Connection Fee (per unit) - Institutional 8,520.00 Connection Fees - Metropolitan Council Sewer Access Charge (SAC) 2,485.00 Meter Fees Meter Inspection 65.00 Meter - standard Cost plus 10% Meter - larger than standard Cost plus 10% STAFF REPORT Agenda Item 12d. Council Meeting: Prepared By: January 8, 2015 Brad Martens Topic: Action Required: 2015 Water and Sanitary Sewer Budget Approval Summary: Annually the City adopts budgets for the operations required of the City. While significant investments have been made to the water and sanitary sewer utility, a formal annual operating budget has not yet been required. Attached to this report is the recommended budget for the water and sanitary sewer funds. It is recommended that the City Council approve the documents as presented. Due to the utility being very new it is likely that budgets will not be as accurate as the well - established general fund. 2015 will be a learning year which will influence future budgets. Financial /Budget: The water and sanitary sewer budgets are separate from the general fund. Any surplus funds or shortfall stay with the individual funds. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost - effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Options: 1. Approve the 2015 water and sanitary sewer budgets as presented. 2. Approve the 2015 water and sanitary sewer budgets with amendments. Recommendation: 1. Approve the 2015 water and sanitary sewer budgets as presented. Council Action: Consider a motion to approve the 2015 water and sanitary sewer budgets as presented. Page 2 Attachments: 1. 2015 Water Budget 2. 2015 Sanitary Sewer Budget CORCORAN, MN 12/31/14 10:21 AM Budget /Revenue Comaprison YTD -WATER Page 1 2015 2015 Remaining Account Descr Adopted YTD Amt Budget Amt FUND 601 WATER R 601- 49400 -36202 Developer Contribution R 601 - 49400 -36210 Interest Earnings R 601- 49400 -36233 Refunds /Reimbursements R 601 - 49400 -37100 Hydrant Sales R 601 - 49400 -37110 Water Residential Usage R 601 - 49400 -37120 Water Commercial /Industri R 601 - 49400 -37130 Water Trunk Charges R 601 - 49400 -37150 Water Access Charges (WA R 601 - 49400 -37160 Water Penalties R 601- 49400 -37170 Water Meters R 601- 49400 -37180 Water Install /Inspect Fee R 601 - 49400 -39200 Transfer from Other Fund R 601- 49400 -39700 Capital Contributions Gov FUND 601 WATER $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $582.00 $0.00 $582.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $128,750.00 $0.00 $128,750.00 $72,400.00 $0.00 $72,400.00 $0.00 $0.00 $0.00 $6,600.00 $0.00 $6,600.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $208,332.00 $0.00 $208,332.00 $208,332.00 $0.00 $208,332.00 CORCORAN, MN 12/31/14 9:27 AM Budget /Expenses Comparison YTD -WATER Page 1 Year To Date as of Current Period: January 2015 2015 2015 Remaining Account Descr Adopted YTD Amt Budget Amt Fund 601 WATER E 601 - 49360 -720 Operating Transfers $0.00 $0.00 $0.00 E 601 - 49400 -100 Wages and Salaries (GE $9,900.00 $0.00 $9,900.00 E 601 - 49400 -110 Overtime $0.00 $0.00 $0.00 E 601 - 49400 -121 PERA $718.00 $0.00 $718.00 E 601 - 49400 -122 FICA $614.00 $0.00 $614.00 E 601- 49400 -126 Medicare $144.00 $0.00 $144.00 E 601 - 49400 -130 Employer Paid FSA $0.00 $0.00 $0.00 E 601 - 49400 -131 Employer Paid Health $2,457.00 $0.00 $2,457.00 E 601- 49400 -132 Medical Cafeteria Plan $0.00 $0.00 $0.00 E 601 - 49400 -133 Employer Paid H S A $0.00 $0.00 $0.00 E 601 - 49400 -134 Employer Paid HRA $0.00 $0.00 $0.00 E 601- 49400 -200 Office Supplies (GENER $100.00 $0.00 $100.00 E 601 - 49400 -208 Training and Instruction $1,000.00 $0.00 $1,000.00 E 601 - 49400 -210 Operating Supplies (GE $1,000.00 $0.00 $1,000.00 E 601- 49400 -212 Motor Fuels $800.00 $0.00 $800.00 E 601 - 49400 -215 Water Meters $10,000.00 $0.00 $10,000.00 E 601 - 49400 -216 Chemicals $0.00 $0.00 $0.00 E 601 - 49400 -300 Professional Srvs (GENE $5,000.00 $0.00 $5,000.00 E 601 - 49400 -303 Engineering Fees $5,000.00 $0.00 $5,000.00 E 601 - 49400 -304 Legal Fees $500.00 $0.00 $500.00 E 601 - 49400 -310 Other Professional Servi $17,300.00 $0.00 $17,300.00 E 601 - 49400 -321 Telephone $160.00 $0.00 $160.00 E 601 - 49400 -352 General Notices and Pu $100.00 $0.00 $100.00 E 601- 49400 -360 Insurance (GENERAL) $0.00 $0.00 $0.00 E 601 - 49400 -364 Workers Comp Insuranc $519.42 $0.00 $519.42 E 601 - 49400 -380 Utility & Services (GENE $480.00 $0.00 $480.00 E 601 - 49400 -400 Repairs & Maint Cont (G $1,500.00 $0.00 $1,500.00 E 601 - 49400 -420 Depreciation $0.00 $0.00 $0.00 E 601 - 49400 -433 Dues and Memberships $1,000.00 $0.00 $1,000.00 E 601- 49400 -510 Land $0.00 $0.00 $0.00 E 601 - 49400 -520 Buildings and Structures $0.00 $0.00 $0.00 E 601 - 49400 -530 Improvements Other Th $0.00 $0.00 $0.00 E 601- 49400 -550 Motor Vehicles $0.00 $0.00 $0.00 E 601 - 49400 -570 Office Equip and Furnis $0.00 $0.00 $0.00 E 601 - 49400 -580 Other Equipment $25,000.00 $0.00 $25,000.00 E 601 - 49400 -611 Bond Issuance Costs $43,830.00 $0.00 $43,830.00 E 601 - 49400 -720 Operating Transfers $2,800.00 $0.00 $2,800.00 Fund 601 WATER $129,922.42 $0.00 $129,922.42 $129,922.42 $0.00 $129,922.42 CORCORAN, MN 12/31/14 10:18 AM Budget /Revenue Comaprison YTD -SEWER Page 1 2015 2015 Remaining Account Descr Adopted YTD Amt Budget Amt FUND 602 SEWER R 602- 49450 -36210 Interest Earnings $0.00 $0.00 $0.00 R 602 - 49450 -36233 Refunds /Reimbursements $0.00 $0.00 $0.00 R 602 - 49450 -37210 Sewer Residential $1,004.00 $0.00 $1,004.00 R 602 - 49450 -37220 Sewer Commercial /Industri $0.00 $0.00 $0.00 R 602 - 49450 -37230 Sewer Trunk Charges $77,750.00 $0.00 $77,750.00 R 602 - 49450 -37260 Sewer Penalties $0.00 $0.00 $0.00 R 602 - 49450 -37270 Sewer Access Charges (SA $82,000.00 $0.00 $82,000.00 R 602 - 49450 -37280 Sewer Install /Inspect Fee $0.00 $0.00 $0.00 R 602 - 49450 -39200 Transfer from Other Fund $0.00 $0.00 $0.00 R 602- 49450 -39700 Capital Contributions Gov $0.00 $0.00 $0.00 FUND 602 SEWER $160,754.00 $0.00 $160,754.00 $160,754.00 $0.00 $160,754.00 CORCORAN, MN 12/31/14 9:26 AM Budget /Expenses Comparison YTD -SEWER Page 1 Year To Date as of Current Period: January 2015 2015 2015 Remaining Account Descr Adopted YTD Amt Budget Amt Fund 602 SEWER E 602 - 49360 -720 Operating Transfers $0.00 $0.00 $0.00 E 602- 49450 -100 Wages and Salaries (GE $9,900.00 $0.00 $9,900.00 E 602 - 49450 -110 Overtime $0.00 $0.00 $0.00 E 602- 49450 -121 PERA $718.00 $0.00 $718.00 E 602 - 49450 -122 FICA $614.00 $0.00 $614.00 E 602 - 49450 -126 Medicare $144.00 $0.00 $144.00 E 602- 49450 -130 Employer Paid FSA $0.00 $0.00 $0.00 E 602- 49450 -131 Employer Paid Health $2,458.00 $0.00 $2,458.00 E 602- 49450 -132 Medical Cafeteria Plan $0.00 $0.00 $0.00 E 602 - 49450 -133 Employer Paid H S A $0.00 $0.00 $0.00 E 602- 49450 -134 Employer Paid HRA $0.00 $0.00 $0.00 E 602 - 49450 -200 Office Supplies (GENER $100.00 $0.00 $100.00 E 602 - 49450 -208 Training and Instruction $1,000.00 $0.00 $1,000.00 E 602- 49450 -210 Operating Supplies (GE $1,000.00 $0.00 $1,000.00 E 602- 49450 -212 Motor Fuels $800.00 $0.00 $800.00 E 602- 49450 -216 Chemicals $0.00 $0.00 $0.00 E 602 - 49450 -300 Professional Srvs (GENE $5,000.00 $0.00 $5,000.00 E 602 - 49450 -303 Engineering Fees $5,000.00 $0.00 $5,000.00 E 602 - 49450 -304 Legal Fees $500.00 $0.00 $500.00 E 602 - 49450 -310 Other Professional Servi $82,441.00 $0.00 $82,441.00 E 602 - 49450 -321 Telephone $160.00 $0.00 $160.00 E 602 - 49450 -352 General Notices and Pu $100.00 $0.00 $100.00 E 602- 49450 -360 Insurance (GENERAL) $0.00 $0.00 $0.00 E 602- 49450 -364 Workers Comp Insuranc $519.42 $0.00 $519.42 E 602- 49450 -380 Utility & Services (GENE $480.00 $0.00 $480.00 E 602 - 49450 -400 Repairs & Maint Cont (G $1,500.00 $0.00 $1,500.00 E 602 - 49450 -420 Depreciation $0.00 $0.00 $0.00 E 602- 49450 -433 Dues and Memberships $1,000.00 $0.00 $1,000.00 E 602 - 49450 -510 Land $0.00 $0.00 $0.00 E 602 - 49450 -520 Buildings and Structures $0.00 $0.00 $0.00 E 602- 49450 -530 Improvements Other Th $0.00 $0.00 $0.00 E 602 - 49450 -550 Motor Vehicles $0.00 $0.00 $0.00 E 602- 49450 -570 Office Equip and Furnis $0.00 $0.00 $0.00 E 602- 49450 -580 Other Equipment $25,000.00 $0.00 $25,000.00 E 602- 49450 -611 Bond Issuance Costs $50,420.00 $0.00 $50,420.00 E 602 - 49450 -720 Operating Transfers $2,800.00 $0.00 $2,800.00 Fund 602 SEWER $191,654.42 $0.00 $191,654.42 $191,654.42 $0.00 $191,654.42 STAFF REPORT Agenda Item 12e. Council Meeting: Prepared By: January 8, 2015 Brad Martens Topic: Action Required: Supply and /or Installation Services Approval Agreement — Ferguson Enterprises Summary: Over the last several months staff has been preparing for the operation of the new water and sanitary sewer utility. One of the more significant discussions is in regards to water meters for the system. Water meters are required for each user to track individual use to allow for billing. Two systems were compared in depth: • Neptune water meters • Sensus water meters While both systems were comparable in cost, staff is recommending moving forward with the Neptune meters provided locally by Ferguson Enterprises. The reasons for choosing the Neptune system is due to the preferred technology and compatibility of the system and because this is the same meter used by Maple Grove which offers some redundancy if issues arise. The agreement has been negotiated by staff and reviewed by the City Attorney. Financial /Budget: Costs for water meters will be recouped through fees for utility customers. Expenditures and revenue will be tracked through the water fund. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost - effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Options: 1. Approve the Supply and /or Installation Services Agreement. 2. Send back to staff for further review. Page 2 Recommendation: Approve the Supply and /or Installation Services Agreement. Council Action: Consider a motion to approve the Supply and /or Installation Services Agreement. Attachments: 1. Supply and /or Installation Services Agreement — Ferguson Enterprises Supply and /or Installation Services Agreement CITY OF CORCORAN, MN ( "Buyer ") and FERGUSON ENTERPRISES, INC. ( "Seller ") enter into this Installation Services Agreement ( "Agreement ") effective as of January 1, 2015. 1. SCOPE: The terms and conditions stated herein ( "Terms ") shall apply to all purchases of products and services made by or through the Buyer from the Seller on or after the effective date. No other terms and conditions or modifications contrary to the Terms set forth herein covering the services shall be effective unless accepted in writing and signed by a duly authorized officer of both parties. The parties acknowledge that standard business forms may be used to facilitate processing orders including but not limited to quotations, acknowledgements, invoices, purchase orders and delivery tickets jointly referred to as "Standard Form." However, the Terms herein shall supersede any such terms and conditions that may appear on any such Standard Form other than scope of services, price, payment terms and delivery schedule, as set forth on Attachment A (as may be amended by the parties from time to time). 2. LIENS: Seller shall have no mechanic's lien rights. 3. COMPLIANCE WITH LAWS/REGULATIONS: Seller shall abide by workplace safety regulations, including OSHA regulations as applicable. MSDS, if applicable, shall be made available upon request of Buyer. Seller certifies that it does not and will not maintain or provide for its employees any segregated facilities at any of its establishments and that it does not permit and will not permit its employees to perform their services at any location, under its control, where segregated facilities are maintained. Seller certifies further that its services are performed in compliance with the Fair Labor Standards Act of 1938, as amended. Seller is not and shall not be bound by or liable under or pursuant to any prime contract or similar agreement, specification or requirement between Buyer and any third party, including, but not limited to, the owner of any property. 4. INSURANCE /BONDS: Seller shall maintain all insurance as required by law and shall not allow such coverage to lapse. Seller agrees to maintain 1) Worker's Compensation coverage as required by applicable state law, 2) $4 million in general liability insurance, and 3) $5 million in automobile liability coverage. At any time, Buyer may request certificate of insurance indicating coverage in effect. Seller is not bound to pay any premium or other fee to an OCIP or CCIP type insurance program. Unless expressly provided in Seller's quotation to Buyer, payment and performance bonds are not to be provided by Seller. 5. INDEMNIFICATION: Seller shall indemnify Buyer from any loss, damage, claim, suit, liability, judgment or expense to the extent caused by Seller's negligence. The obligations, indemnities and covenants contained in this paragraph shall survive the consummation or termination of this transaction. 6. WARRANTY: a) INSTALLATION WARRANTY: For those products installed by Seller, for a period of one (1) year from installation or first use or occupancy by end user (whichever occurs later and in no event longer than eighteen (18) months from date of installation), Seller warrants that services performed by Seller hereunder shall be provided in a professional and workmanlike manner and in full compliance with local code. Upon receipt of notice from Buyer that installation services were not performed in accordance with the limited warranty herein, Seller shall re- perform the services. This Installation Warranty does not apply if there is evidence of abuse, acts of God or misuse by Buyer or a third party. b) PRODUCT WARRANTY: All manufacturers' warranties shall be made available to Buyer or end user. Seller shall coordinate manufacturer warranty service with the end user at Buyer's request. The sole warranty applicable to installation service provided (as applicable) is delineated as Installation Warranty (see above). Product warranties are solely from the respective manufacturer. With respect to the underlying products, THE BUYER'S SOLE AND EXCLUSIVE WARRANTY IS THAT PROVIDED BY THE PRODUCT'S MANUFACTURER. SELLER HEREBY DISCLAIMS ALL EXPRESSED OR IMPLIED WARRANTIES, WHETHER IMPLIED BY OPERATION OF LAW OR OTHERWISE, INCLUDING, WITHOUT LIMITATION, ALL IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS OR FITNESS FOR A PARTICULAR PURPOSE. UNDER NO CIRCUMSTANCES, AND IN NO EVENT, WILL SELLER BE LIABLE FOR PERSONAL INJURY OR PROPERTY DAMAGE OR ANY OTHER LOSS, DAMAGE, COST OF REPAIRS OR INCIDENTAL, PUNITIVE, SPECIAL OR CONSEQUENTIAL DAMAGES RELATED TO THE UNDERLYING PRODUCTS PROVIDED. All manufacturers' warranty and service obligations shall be for the benefit of the Buyer or end user. 7. SCHEDULE: Buyer shall provide schedule updates to Seller and Seller requests a minimum of thirty (30) days advance notice for shipment/scheduling changes. Buyer and Seller shall coordinate the scheduling of all activities. Seller shall perform all work during normal business hours. Buyer requests for Seller to work overtime are subject to price adjustment to be mutually agreed. 8. BUYER'S OBLIGATIONS: Supply and /or Installation Services Agreement Page 2 a) Buyer shall at its own expense apply for and obtain any permits and inspections required for the installation and/or use of the products and services. b) Buyer shall work with the private property owners to provide Seller with access to job site and facilities deemed necessary by Seller to provide the products and services. c) Buyer must identify any overhead surface or underground wire cable, pipe, conduit, channel or other obstruction or impediment that could adversely affect, restrict or prevent Seller's provisions of the products and services. d) Buyer must appoint a Buyer contact for the Seller consultant or project manager furnishing the products and services. This contact, or designated alternate, must be available on site or by phone at all times that products and services are being provided by Seller. Buyer contact must have the authority to resolve matters and coordinate the resolution of any problems. e) If during the performance of its obligations under the assignment, Seller or Seller's subcontractors encounter asbestos or other such hazardous substances or conditions, Seller or Seller's subcontractors will promptly cease work activities and notify Buyer. Seller or Seller's subcontractors are not required to continue performance before the removal or containment of such substances. In the event that the property owner does not provide for the removal or containment of such substance and Seller deems in its reasonable discretion that the physical conditions are unsafe, Seller may refuse to complete the work at the location(s) in question. f) Buyer shall be solely responsible for verification and approval of all materials, equipment, supplies and related products (and quantities of same) ordered relating to the products and services. Upon completion, Buyer shall inspect the products and services within a reasonable time of delivery of the service, which time shall not to exceed five (5) business days. g) Buyer shall perform any test reasonably necessary to determine faulty workmanship or installation. h) Buyer shall provide Seller notice of rejection within five (5) days of the service date of any faulty workmanship or installation. After the five (5) day period, Buyer shall be deemed to have irrevocably accepted the products and services, if not previously accepted. After such acceptance, Buyer shall have no right to reject the products or services for any reason or to revoke acceptance. Buyer hereby agrees that such five -(5) day period is a reasonable amount of time for such inspection and rejection. 9. RETURNS: The sole and exclusive remedy for merchandise alleged to be defective in workmanship or material will be the repair or replacement of the merchandise, subject to the manufacturer's inspection and warranty. Buyer may return any product which Seller stocks with no restocking charge if. (i) it is in new condition, suitable for resale in its undamaged original packaging and with all its original parts, (ii) it has not been used, installed, modified, rebuilt, reconditioned, repaired, altered or damaged, and (iii) will not cause an overstock condition at Seller's servicing facility. Buyer's surplus job returns, and those not meeting the above conditions, will be evaluated on an individual basis after Buyer has contacted Seller. Special orders or non -stock items may be returned only if the manufacturer will accept the return, subject to restock, shipping, and handling fees 10. MANUFACTURER DOCUMENTATION: Manufacturer's Product Data, Literature, Shop Drawings, and Submittals to be provided to Buyer upon request. Owner's manuals and similar end -user documentation shall be provided to Buyer, or placed in dwelling unit, as per request. 11. PAYMENT TO SELLER: Buyer agrees to pay for the services set forth on Attachment A according to the Seller's payment terms. In the event Buyer fails to make any payment to Seller when due, Buyer's entire account(s) with Seller shall become immediately due and payable without notice or demand. All past due amounts are subject to service charges at the rate agreed upon by the parties, otherwise at the maximum contract rate permitted by law. There shall be no retainage. Seller reserves the right to rescind the extension of credit to Buyer should Buyer's account become delinquent or should there be a change in the Buyer's creditworthiness (Seller to be the sole determiner of creditworthiness of Buyer). Should Seller pursue collection due to non - payment by Buyer, Buyer does hereby agree to reimburse Seller all costs of collection, including attorney fees. 12. SCHEDULE: Seller will make a good faith effort to meet the estimated delivery schedule set forth in Attachment A. Local resource availability may affect the ability of Seller to deliver services in some locations. Therefore, Seller assumes no responsibility or liability and will accept no backcharge for loss or damage due to delay or inability to perform, whether or not such loss or damage was made known to Seller. 13. FORCE MAJEURE: Seller shall not be responsible for non - performance caused by acts of God, war, labor difficulties, accidents, inability to obtain materials, delays of carriers, contractors or suppliers or any other causes of Supply and /or Installation Services Agreement Page 3 any kind whatever beyond the control of Seller. Under no circumstances shall Seller be liable for any special, consequential, incidental or indirect damages, losses or expense (whether or not based on negligence) arising directly or indirectly from delays or failure to give notice of delay. 14. TAXES: The amount of any sales, excise or other taxes, if any, applicable to the products shall be added to the purchase price and shall be paid by Buyer unless Buyer provides Seller with an exemption certificate acceptable to the taxing authorities. 15. SET -OFF: Buyer shall not be entitled to set -off any amounts due Buyer against any amount due Seller in connection with this transaction. 16. SEVERABILITY: These terms and conditions of sale shall not be construed against the party preparing them, but shall be construed as if all parties jointly prepared these terms and conditions of sale and any uncertainty or ambiguity shall not be interpreted against any one party. If any provision hereof is held to be illegal, invalid or unenforceable under any present or future laws, such provision shall be fully severable and the terms and conditions herein shall be construed and enforced as if such illegal, invalid or unenforceable provision had never been made a part hereof. The remaining provisions herein shall remain in full force and effect and shall not be affected by such illegal, invalid or unenforceable provisions or by their severance herefrom. 17. ASSIGNMENT AND SUBCONTRACTING: Seller shall not assign this contract except to an affiliate owned and controlled by or under common ownership and control with Seller. Seller may subcontract installation services upon notice to Buyer. In the event Seller subcontracts installation services, each subcontractor shall be required to meet the insurance requirements set forth herein and Seller shall remain liable for all obligations hereunder notwithstanding such subcontracting. 18. ENTIRE AGREEMENT: This document along with Buyer's Credit Application with Seller and Seller's Bid/Quotation and Invoice constitutes the entire, complete, and exclusive agreement between the parties with respect to the subject matter hereof and contains all the agreements and conditions of sale. No course of dealing or usage of the trade shall be applicable unless expressly incorporated herein. The terms and conditions contained herein may not be added to, modified, superseded or otherwise altered except by a written modification signed by the facility manager of the Seller's servicing location. All transactions shall be governed solely by the terms and conditions contained herein. 19. GOVERNING LAW: This transaction shall be governed in all respects by the laws of state where delivery occurred or was scheduled to occur (excluding choice of law provisions). 20. AGREED: The parties have read, understood, and agree to the terms and conditions herein as evidenced by the signature of their authorized representatives below. This Agreement shall continue in effect unless terminated in writing by either party. CITY OF CORCORAN, MN FERGUSON ENTERPRISES, INC. LIN Printed Name: IN Printed Name: Title: Title: Date: Date: Supply and /or Installation Services Agreement Page 4 Attachment A Services /Scope of Services: Ferguson Enterprises, Inc. will supply the following materials: 5/8 x 3/4 E- Coder/R900i — Gallon Trimble Nomad 900B - Bluetooth Only Belt Clip Receiver - 42 Channel Charger and Communication Cradle Neptune Meter Reading Software On -Site Training by Ferguson The installation of the meter reading equipment will require the City to have an acceptable file format available from its utility billing software. The cost of that interface is not included in the pricing proposal. The meters are manufactured by Neptune Technology Group. They will carry the full manufacturer's warranty as listed in the attached documents. Pricing and nd Payment Terms: Pricing is per the attached Quote. Payment terms are Net 30, no retainage. The City will be invoiced for all equipment, including but not limited to meters, upon delivery to the City. Delivery Schedule: To be determined A;FERGUSONe waterworks Meter & Automation Group "Revised" 2015 Neptune Pricing 12/15/2015 Corcoran, MN Size Product Description 2015 (Meters) 5/8 x 3/4 E- Coder /R900i — Gallon $208.33 (Hand Held) Trimble Nomad 900B - Bluetooth Only $2,692.31 (RF- Receiver) Belt Clip Receiver - 42 Channel $2,214.29 (Charger) Charger and Communication Cradle $428.57 (Neptune Software) Neptune Meter Reading Software $3,000.00 (Training) On -Site Training by Ferguson $1,000.00 These Revised prices are good for 2015. Please note there will be a fee from Banyon Billing Software to the City for a Transfer File fee. Respectfully, Todd Phillips Regional AMR /AMI Specialist Ferguson Waterworks 612 - 850 -9495 0 OFERGIJSONe water -works Meter Pricing 12/15/2014 Corcoran, MN (HP Turbine) 1.5 E- Coder /R900i - Gallon Product Description: 2 E- Coder /R900i - Gallon Meter Size (Proread or E- Coder) (Gallon or CF) 2015 (T -10) $1,493.06 5/8 E- Coder /R900i - Gallon $208.33 5/8 X 3/4 E- Coder /R900i - Gallon $208.33 3/4 SL E- Coder /R900i - Gallon $252.78 3/4 E- Coder /R900i - Gallon $252.78 1 E- Coder /R900i - Gallon $319.44 1.5 E- Coder /R900i - Gallon $559.72 2 E- Coder /R900i - Gallon $679.17 (HP Turbine) 1.5 E- Coder /R900i - Gallon $795.83 2 E- Coder /R900i - Gallon $795.83 3 E- Coder /R900i - Gallon $1,152.78 4 E- Coder /R900i - Gallon $1,493.06 (TRU /FLO Compound) 2 E- Coder /R900i - Gallon $1,729.17 3 E- Coder /R900i - Gallon $2,458.33 4 E- Coder /R900i - Gallon $3,122.22 6 E- Coder /R900i - Gallon $5,083.33 ARB° UTILITY MANAGEMENT SYSTEMS'' QD NERTUNE TECHNOLOGY GROUP �a i The E- Coder°►R900i'' combines the field - proven R9001) radio frequency meter interface unit (MIU) with our E- Coder® solid state absolute encoder into one integrated package to offer utilities the advantages associated with ease and speed of installation. The E- Coder)R900i does not have any external wires to be installed or require any special programming for operation. The E- Coder)R900i operates within the 902 -928 unlicensed RF band. The E -Coder portion of the integrated unit features a custom integrated circuit design that digitally encodes the rotation of the measuring chamber, providing "absolute" registration with no internal battery requirement. The R900 MIU portion of the integrated unit collects meter -usage data and transmits the data for collection by the meter reader. The 8900 MIU is a one -way communication device that transmits data every 14 seconds using frequency - hopping, spread- spectrum technology to ensure data security and improved meter reading accuracy and reliability. Data transmitted by the R900 MIU is received by the Neptune walk -by, mobile, or R900 Gateway fixed network data collection systems and stored for downloading at the utility office. The E- Coder)R900i provides high resolution, 8 -digit remote meter reading and data logging along with value -added features such as leak, tamper, and reverse flow detection. The data logging functionality provides hourly consumption data. Leak flags help identify when the event actually occurs; the same goes for negative consumption that implies a backflow event. Ninety -six days of historical data can be retrieved directly from the meter and then downloaded directly into N— SIGHT'' R9005 host software. The daily or hourly consumption can then be run as a graph — justifying the amount charged on the bill. Neptune's data logging is designed to minimize download time as well as the number of service technician visits. The E- Coder)R900i PLUS features are also communicated through the E -Coder protocol, allowing host software platforms to interpret the data and pass the information directly to the billing packages, CIS screens, and operations and maintenance reports. The value - added data received through Neptune's E- Coder►R900i enhances customer service and improves operational efficiencies. PRODUCT SHEET E- CO DER ® ►R900iTM INSIDE AND PIT VERSIONS y ■ 8 -digit remote meter reading and usage profiling W ■ Logs 96 days of hourly consumption data LL ■ Leak, tamper, and reverse flow detection x ■ Ease of installation — no external wiring ■ Solid state absolute encoder ■ No FCC license required ■ No MIU programming required ■ Long -life lithium battery with capacitor ■ Encoder metrology requires no battery • Available in both pit and inside versions • Fully submersible pit version • LCD leak indicators • Directional flow indicator • Rate of flow on LCD display y ■ Enhanced "customer care" W • Leak history /diagnostics m • Proactive leak notification W • Provides hourly consumption data Y • Improves meter reading accuracy • Eliminates estimated reads ■ Enhanced cost savings and ease of installation • No external wires • Reduces labor cost • Reduces potential wire vandalism ■ Drought management • Reduction of water loss through proactive notification of water leaks • Ability to enforce odd /even day water restrictions ■ Increased operational efficiencies • Reduces costs • Minimizes reading time • Improves meter reading safety • Work order reduction for high water bill inquiries • Prioritization of meter maintenance ■ Tamper management • Identification and prioritization of potential tamper situations Replaceable Battery Q Antenna Q Light Sensor Q Flow Indicators Q Date of Manufacture Q LCD Display Q T -10 Meter Q LIGHT SENSOR Recessed under the small hole near the center of the faceplate of the E- Coder)R900i, supplies the power for the LCD panel (light activated) as well as the activation of the data logging extraction. FLOW INDICATOR s the direction of flow through the meter: A ; Water use. 0 Water not in use. ater is running slowly. Reverse flow. Forward flow. 'LEAK INDICATOR isplays a passible leak: Ok..rn No leak indicated. Flashing Intermittent leak indicates that O water has been used for at least 50 of the 9615- minute intervals during a 24 -hour period. On Continuously Indicates water use for all 96 15- minute intervals during a 24 -hour period. RATE RF LOG Neptune Technology Group Inc. 1600 Alabama Highway 229 Tallassee, AL 36078 USA Tel: (800) 633-8754 Fax: (334) 283-7293 RATE OF FLOW Average flow rate is displayed every six seconds on LCD display. DATA LOGGING displayed on LCD during extraction of data logging consumption data. * "DL" on dial face denotes data logging LCD DISPLAY Nine -digit LCD displays the meter reading in billing units of measure: U.S. gallons, cubic feet, Imperial gallons, or illubic metres. E -Coder basic reading /customary 6 -digit remote reading Customary sweep hand digits E- CoderPLUS reading (8 -digit remote reading) Testing units used for diagnostics Extended reading units Customary billing units Neptune Techn Group(Canada)Ltd. 7275 West Credit Avenue Mississauga, Ontario L5N 5M9 Canada Tel: (905) 858-4211 Fax: (905) 858-0428 ■ Electrical Specifications: • MIU Power: Lithium battery with capacitor S ' ■ Transmitter Specifications: ' • Transmit period: Every 14 seconds s • Transmitter channels: 50 • Channel frequency: 910 to 920 MHz spread 3 spectrum • Output Power: Meets FCC Part 15.247 • FCC Verification: Part 15.247 ■ Environmental Conditions: MIU and E -Coder • Operating temperature: -22 °F to 149 °F ( -30 °C to 65 °C) • Storage temperature: -40 °F to 158 °F ( -40 °C to 70 °C) • Operating humidity: Inside Set — 0 to 95 %, condensing Pit Set -100% submersible ■ Materials Register housing: • Inside Set: Plastic Polycarbonate • Pit Set: Roll- sealed copper shell ■ Lens: • Inside Set: Plastic • Pit Set: Glass ■ Antennas • Inside Set: Fixed antenna • Pit Set: Standard whip type Optional through- the -lid • 18" Coax • 6' Coax • 20' Coax ■ Compatibility • Available for all sizes and makes of current Neptune meters • Handhelds — Walk -by RF • MRX920'M —Mobile RF • R9000 Gateways ■ Units of Measure: U.S. Gallons, Cubic Feet, Imperial Gallons, Cubic Metres ■ Register: 20 years (10/10) y a ■ R900 MIU: 20 years (10/10) ■ R900 Battery: 20 years (10/10) Neptune Technology Group Inc. Ej6rcito Nacional No. 418 Piso 12, Desp. 1201 -1202 Col. Chapultepec Morales Delegaci6n Miguel Hidalgo 11570 Mexico, Distrito Federal Tel: (525) 55203 5294/(525)55203 5708 Fax: (525) 55203 6503 PS ECODER)R900i 05.12 © Copyright 2012, Neptune Technology Group Inc. Neptune is a registered trademark of Neptune Technology Group Inc. ® NEPTUNE T E C H N O L O G Y G R O U P neptunetg.com ARB° UTILITY MANAGEMENT SYSTEMS'' NEF)TUNE TECHNOLOGY GROUP The Trimble Nomad (Nomad), powered by Neptune's N— SIGHT' 89008 meter r( software, provides a comprehensive set that allows utilities to reliably m� and automate the meter reading pro( With Neptune's ARB° Utility Management Systems", utilities can read their meters using a variety of data collection technologies — walk -by, mobile, or fixed network. The Nomad is just one component of Neptune's meter reading approach, allowing the meter reader PRODUCT SHEET TRIMBLE NOMAD HANDHELD DATA COLLECTOR mabb1h, to collect readings manually (keyed —"Rqw entry), probed, or via radio frequency (RF) with the R9000 Belt Clip Receiver (BCR). Regardless of the method, the Nomad offers the capability to reliably collect and store meter readings throughout the entire work day. The Nomad is loaded with meter reading routes through an Ethernet communication /charging cradle using Neptune's meter reading software or via USB with Windows Mobile Device Center. Communication /charging cradles are connected directly to a PC, a server supporting multiple computers, or the utility's LAN. Any meter reading data on the handheld is backed up to the Nomad's SD card until the unload process is completed. To unload meter reading data, the Nomad is inserted into the cradle at the office. Data is downloaded to the meter reading software and prepared for transfer to the billing system. The Nomad remains in the cradle to recharge so it is ready for work the next day. For RF capabilities, the Nomad is paired via Bluetooth with the R900 BCR. The R900 BCR is Neptune's latest walk -by meter reading receiver and contains the latest in software defined radio (SDR) technology. Historically, receivers were integrated into the handheld; but with a separate belt clip device, the capabilities of the receiver are increased. In fact, the R900 BCR has a 50- channel receiver capable of processing eight readings simultaneously and 70 readings per second. This receiver is fully compatible with Neptune's 8900 MIU as well as Advantage and Pocket ProReader probe devices. For more information please refer to the R900 BCR product sheet. The Nomad is available in two models — the 900B (B) and the 90OLE (LE). The B version is perfect for utilities that only want to utilize the handheld for meter reading purposes and pair via Bluetooth with the 8900 BCR. The LE version is for those utilities who want additional advanced hardware features such as a third -party work order system or field geocoding. To support the requirements of these work order systems, the LE provides camera, GPS, and barcode Cn W ■ AMR capable — fully compatible with the R900 Belt Clip Receiver Q■ SD card backup of meter reading data W LL ■ Integrated GPS, barcode scanner, and Y 5MP camera* ■ High - resolution, sunlight - readable VGA display with LED backlighting Designed for extreme durability — complies with IP68 & MIL - STD -81 OF Replaceable long -life lithium ion battery - 10+ hours on a single charge y ■ Reduces meter reading time and increases W productivity when paired with R900 Belt Clip Receiver Y Y ■ Supports multiple data collection methods — manual keyed entry, probed, and walk -by RF ■ Supports full work day with high - capacity battery ■ Fully capable of operations in harsh environmental conditions ■ Hardware support for multiple utility functions such as meter reading and work orders* *Requires 90OLE model. Z 0 a CL N Operating System Windows Mobile 6.1 Software Application N —SIGHT R900 (version 4.5 or later) Processor Marvell PXA320 806MHz Memory 128 MB DDB SCRAM,1 GB Flash (900LE) & 512MB Flash (9006) Display Sunlight - readable 480 x 640 pixel (VGA) 16 -bit color TFT with LED backlighting Keyboard Physical numeric On- screen alpha- numeric keypad accessible via touchscreen Power Supply Rechargeable lithium ion battery pack— 5000 mAh capacity Intelligent fast charge system (4 -6 hours) Power management system Integrated charge status and low battery indicator Typical 10+ hour workday Communication WiFi (CCX v4 ASD) (802.11 b /g) Bluetooth 2.0 + EDR Audio Integrated speaker and microphone AMR RF Receiver Compatible via Bluetooth with R900 Belt Clip Receiver Dimensions Height: 1.96" (5 cm) Width: 3.92" (10 cm) Length: 6.92" (17.6 cm) Weight 1.3 lbs. (5968) including rechargeable battery Temperature Operating: -22 °F to +140 °F ( -30 °C to +60 °C) Range Storage: -40 °F to +158 °F ( -40 °C to +70 °C) Humidity: 90% RH temp cycle 32 °/ +158 °F (0 °C / +70 °C) Environmental Meets or Exceeds: Water: MIL - STD -810F, Method 510.3, Procedure I, IEC -529, IP68 Sand & Dust: MIL - STD -810F, Method 510.3, Procedure I, II, IEC -529, IP68 Drop: MIL - STD -810F, Method 516.5, Procedure IV Vibration: MIL - STD -81 OF, Method 514.5, Procedure I, II Operating and Storage Temperature: MIL - STD -81 OF, Method 501.4 — Procedure I, II, Method 502.4 — Procedure I, II, III Temperature Shock: MIL - STD -81 OF, Method 503.4, Procedure I Humidity: MIL - STD -81 OF, Method 507.4 Altitude: MIL - STD -81 OF, Method 500.5, Procedure I, II, III Approvals FCC, CE /R & TTE, IC (Canada), ROHS Compliant, PTCRB, Section 508 compliant, CCX v4 ASD, MIL - STD -461 E RE102, MIL -STD- 461 E RS103 Accessories Ethernet communications and charging cradle Spare battery charger Hand strap AC power adapter Anti -glare screen protector Replacement lithium ion battery IIIIIIIIIIIIIIIIIIIIIIIIIIIN Stylus Warranty Two -year comprehensive warranty Hardware and software maintenance contracts available Neptune Technology Group Inc. 1600 Alabama Highway 229 Tallassee, AL 36078 USA Tel: (800) 633 -8754 Fax: (334) 283-7293 Neptune Technology Group (Canada) Ltd. 7275 West Credit Avenue Mississauga, Ontario L5N 5M9 Canada Tel: (905) 858 -4211 Fax: (905) 858 -0428 scanner capabilities. Both versions come with a Marvell 806 MHz processor to maximize field performance. One of the most important requirements of a meter reading handheld is that the battery should last a full work day. The Nomad can do that and then some with its high- capacity 5000mAh battery capable of performing for 10+ hours even in cold weather conditions. During such a length of time in an outdoor environment, it's no surprise that the Nomad must be able to withstand harsh conditions. The Nomad meets rigorous MIL - STD -81OF military standards for impact, vibration, humidity, altitude, and extreme temperatures. It also comes with an IP68 rating which means that the handheld is completely sealed against dust and can survive immersion in up to a meter of water for four hours. To add even more value to the Nomad's high -value package, Neptune is offering the new Nomad with a two (2) year comprehensive warranty. Neptune Technology Group Inc. Ei6rcito Nacional No. 418 Piso 12, Desp. 1201 -1202 Col. Chapultepec Morales Delegaci6n Miguel Hidalgo 11570 M6xico, Distrito Federal Tel: (525) 55203 5294 / (525) 55203 5708 Fax: (525) 55203 6503 PS TRIMBLE NOMAD 04.13 © Copyright 2013, Neptune Technology Group Inc. Neptune is a registered trademark of Neptune Technology Group Inc. Trimble Nomad with charging cradle. NEPTUNE TECHNOLOGY GROUP neptunetg.com ARB& UTILITY MANAGEMENT SYSTEMS' NEPTUNE TECHNOLOGY GROUP Neptune's latest walk -by data collector, the R9008 Belt Clip Receiver (8900 BCR), provides the most advanced feature set of any walk -by product on the market. From basic meter reading functions PRODUCT SHEET R900® BELT CLIP RECEIVER to exciting new smart phone apps, the 8900 BCR is yet another example of Neptune's commitment to maintain legacy product compatibility while continuing to introduce new features and technology. Historically, receivers for walk -by meter reading were integrated into the handheld; but with this separate Bluetooth- paired transceiver, Neptune can ensure utilities' longer -term compatibility with rapidly changing handheld technology. Additionally, utilizing a separate device allows the capabilities of the receiver to be increased. In fact, the 8900 BCR has a 50- channel receiver capable of processing eight readings simultaneously and 70 readings per second. With such a powerful receiver, readings in range are processed more quickly which increases efficiency and maximizes Message Success Rate (MSR), especially in high - density 8900 environments. With Neptune's ARB® Utility Management Systems'', utilities can read their meters using a variety of data collection technologies — walk -by, mobile, or fixed network. The 8900 BCR, when connected to a Trimble Nomad or CE5320B handheld, allows the meter reader to collect readings from Advantage and Pocket ProReader probes or via radio frequency (RF) from the R900 MIU. This walk -by solution can be used as the primary method of data collection or to supplement an R900 mobile AMR or 8900 fixed network AM] system. The N— SIGHT" 8900® software remains as simple to use as ever — the only difference is that the handheld now pairs via Bluetooth with the receiver. Once pairing has taken place the first time, the handheld will automatically pair with the same receiver the next time the product is powered on. In addition to its use for route -based meter reading with a Trimble Nomad or CE5320B and N —SIGHT 8900 software, the 8900 BCR has these advanced features: RF Test with Android Device The new RF Test application for Android allows utilities to connect to the R900 BCR from an Android phone or tablet device and receive reading /flag information for one specific 8900 or from all R900s within range. The intuitive user interface clearly displays the MIU ID, reading, MIU type, a count of how many times the reading is received, and E- Coder® flag status. Unattended Operations (Beta Feature) Many utility functions require personnel to spend a great deal of time in the field. These employees are often driving or walking within range of many R900s. When an R900 BCR is placed in Unattended Operations mode, it simply en . Bluetooth pairing with meter LU reading handheld a . SO card backup of meter reading data W LL- . USB charging and communications Y . Software Defined Radio (SDR) technology . Android application for RF Test mode functionality . Unattended Operations mode y . Optimal RF performance in high- density W R900 environments — reduces meter Z reading time a Y . Use Android phone or tablet for RF test functionality — eliminates the cost of rugged handhelds for simple test functions . Supports full work day with high - capacity battery . Unattended operations mode allows utility personnel to read R900s while performing other non- meter- reading- related job functions . Fully capable of operations in harsh environmental conditions r c... • R � maw RF Test Splash Screen RF Test Reading Screen listens for R900 transmissions and stores the readings it hears onto its SD card. From there, the readings can be extracted to the N —SIGHT 8900 software for transfer to billing. Consider the possibilities of this mode with city -owned and contracted services such as waste management service vehicles. These vehicles usually drive by each residence once a week; theoretically, they could read a utility's entire system while performing their normal function! The utility would only need to visit the 8900 BCR briefly to extract the data. This mode comes standard with the R900 BCR at no extra cost. Mode Overview *Advantage /Pocket ProReader and data logging not supported in Android RF Test app. Power, Mode, and Enter Button Battery Door SD Card and USB Port Door Neptune Technology Group Inc. 1600 Alabama Highway 229 Tallassee, AL 36078 USA Tel: (800) 633-8754 Fax: (334) 283-7293 Bluetooth, RF Status, Mode, and Battery LEDs Neptune Technology Group (Canada) Ltd. 7275 West Credit Avenue Mississauga, Ontario L5N 5M9 Canada Tel: (905) 858-4211 Fax: (905) 858-0428 y ■ Communication: Bluetooth 2.1 and USB Z ■ Handheld Software Compatibility: N —SIGHT R900 version 4.6 or later (when paired with L a Trimble Nomad or DAP CE5320B handheld) n ■ Handheld Compatibility: Trimble Nomad 900B, Trimble Nomad 900LE, and DAP CE5320B ■ Memory: 4136 SO card ■ Indicators: Four LEDs identify Bluetooth communication, RF status, mode status, and battery status • Power Supply: Rechargeable lithium ion battery pack — 5000 mAh capacity ■ Field- replaceable battery ■ Dimensions • Height: 3.58" (9.1 cm) • Width: 1.66" (4.22 cm) • Length: 5.75" (14.6 cm) • Weight: 1.1 lbs. (499 g) including rechargeable battery • Temperature Range • Operating: -4 °F to 122 °F ( -20 °C to +50 °C) • Storage: -401 to 1851( -40 °C to +85 °C) • Environmental: Tested to MIL - STD -81 OF and IP67 ■ Receiver Channels: 50 ■ Number of Simultaneous Channels: 8 ■ Approvals: FCC Class B, IC y Accessories • Spare battery • Spare battery charger • Belt clip • SO card • 12V "cigarette" to USB vehicle power cable Warranty: One -year comprehensive warranty, hardware maintenance contracts available Neptune Technology Group Inc. Ejercito Nacional No. 418 Piso 12, Desp. 1201 -1202 Col. Chapultepec Morales Delegaci6n Miguel Hidalgo 11570 M6xico, Distrito Federal Tel: (525) 55203 5294/(525)55203 5708 Fax: (525) 55203 6503 QD NERTUNE TECHNOLOGY GROUP PS 8900 BELT CLIP RECEIVER 11.13 © Copyright 2013, Neptune Technology Group Inc. Neptune is a registered trademark of Neptune Technology Group Inc. neptunetg.com Normal Unattended USB Mass Storage Operations Bluetooth Pairing Required No Used only for firmware to Handheld updates and transfer of data via USB from SO card to N SIGHT 8900 host PC Trimble Nomad Yes No 900B and 90OLE Compatible DAP CE5320B Yes No Compatible Android App Yes* No Compatible R900 Compatible Yes Yes Advantage / Yes No Pocket ProReader Compatible Data Logging Yes No Compatible SO Card Yes Yes Data Storage *Advantage /Pocket ProReader and data logging not supported in Android RF Test app. Power, Mode, and Enter Button Battery Door SD Card and USB Port Door Neptune Technology Group Inc. 1600 Alabama Highway 229 Tallassee, AL 36078 USA Tel: (800) 633-8754 Fax: (334) 283-7293 Bluetooth, RF Status, Mode, and Battery LEDs Neptune Technology Group (Canada) Ltd. 7275 West Credit Avenue Mississauga, Ontario L5N 5M9 Canada Tel: (905) 858-4211 Fax: (905) 858-0428 y ■ Communication: Bluetooth 2.1 and USB Z ■ Handheld Software Compatibility: N —SIGHT R900 version 4.6 or later (when paired with L a Trimble Nomad or DAP CE5320B handheld) n ■ Handheld Compatibility: Trimble Nomad 900B, Trimble Nomad 900LE, and DAP CE5320B ■ Memory: 4136 SO card ■ Indicators: Four LEDs identify Bluetooth communication, RF status, mode status, and battery status • Power Supply: Rechargeable lithium ion battery pack — 5000 mAh capacity ■ Field- replaceable battery ■ Dimensions • Height: 3.58" (9.1 cm) • Width: 1.66" (4.22 cm) • Length: 5.75" (14.6 cm) • Weight: 1.1 lbs. (499 g) including rechargeable battery • Temperature Range • Operating: -4 °F to 122 °F ( -20 °C to +50 °C) • Storage: -401 to 1851( -40 °C to +85 °C) • Environmental: Tested to MIL - STD -81 OF and IP67 ■ Receiver Channels: 50 ■ Number of Simultaneous Channels: 8 ■ Approvals: FCC Class B, IC y Accessories • Spare battery • Spare battery charger • Belt clip • SO card • 12V "cigarette" to USB vehicle power cable Warranty: One -year comprehensive warranty, hardware maintenance contracts available Neptune Technology Group Inc. Ejercito Nacional No. 418 Piso 12, Desp. 1201 -1202 Col. Chapultepec Morales Delegaci6n Miguel Hidalgo 11570 M6xico, Distrito Federal Tel: (525) 55203 5294/(525)55203 5708 Fax: (525) 55203 6503 QD NERTUNE TECHNOLOGY GROUP PS 8900 BELT CLIP RECEIVER 11.13 © Copyright 2013, Neptune Technology Group Inc. Neptune is a registered trademark of Neptune Technology Group Inc. neptunetg.com ABB`I UTILITY MANAGEMENT SYSTEMS" ® NEPTUNE TECHNOLOGY GROUP N SIGHTTM R900® HOST SOFTWARE Offering powerful consumption data analysis through intuitive graphical interfaces, N_SIGHT'' R9000 host software's light footprint application provides support for a wide variety of functions. N_SIGHT R900 has been enhanced to offer a completely flexible solution — a single software package that allows migration from mobile AMR to fixed network AMI. All without replacing software! Support for handheld, mobile, and fixed network meter reading Seamless migration within existing R9000 technology Scheduled processes Schedule reports to run automatically to view at any time System health screen System -wide views of MIUs, collector status, and other information is available at a glance Ease of use N_SIGHT R900 intuitive user interface design is easy to install and use Standard and customizable reporting Management reports provide proactive means to settle customer disputes and aid water conservation PRODUCT SHEET MIGHT Tm R900® Read request System provides the ability for a CSR to request the most recent read received for off -cycle reading purposes Automatic web updates Latest version is always available to the user for convenient installation at any time Intuitive graphical representation of consumption information Crucial information including reverse flow events, continuous leaks, and collector status is displayed in an easy -to -view dashboard Data logging graphing and reporting specific to E- Coder® Ability to extract 96 days of hourly consumption data along with easy and intuitive configuration, generation, and analysis (including hourly graphs of leak and reverse flow events) FEATURES & BENEFITS Integrated Meter Reading Processes • Migrate from mobile AMR to fixed network AMI • Eliminate stranded assets Data Logging ■ Identify the duration of leak events to assist with addressing high bill complaints ■ Help reduce Non - Revenue Water (NRW) System Health Analysis ■ Access mission - critical system status and performance information quickly Scheduled Processes ■ Load and unload handhelds with limited user intervention ■ Schedule reports to run automatically for viewing at any time Automatic Web Updates ■ Receive notification via the application when new updates are available ■ Always have the latest version of software Intuitive Graphical User Interface Standard and Customizable Reporting • Minimal training required for utilization of the application • Easily view and analyze customer consumption information • Address key utility concerns with standard reports • Customize reports to provide the specific data elements required for your utility System Security ■ Use encrypted database to ensure data is secure from software hackers ■ Implement active directory login processes to align utility login requirements with access to the N_SIGHT application System Backup ■ Store up to seven (7) consecutive days of backup files in the event of a catastrophic data loss ■ Configure backup events to run manually or each time you exit the application Many utilities are migrating to fixed network technology to gain the benefits of the advanced data stream. Even though many utilities would like to migrate in large scales, Neptune understands that in today's economy, many utilities cannot afford to strand assets that are still operational. To assist utilities in managing both mobile and fixed network technology, Neptune offers the N_SIGHT R900 software application. The N_SIGHT 8900 software, which utilizes the 89008 radio frequency meter interface units, allows customers to more fully utilize the data received from mobile and fixed network technology all in one software package. N_SIGHT R900 supports Neptune's handheld, mobile, and fixed network collection hardware devices. It also integrates with AMI technology for customers running a hybrid system. Fixed Network Support & Analysis N_SIGHT 8900 provides the customer with the ability to gather and analyze the information that has been processed by the R9006 Gateway v3 fixed network data collector. Crucial information such as major reverse flow events, continuous leaks, and collector status indicators are displayed in an easy -to- view dashboard. A graphical display of customer usage profiling in monthly, daily, and hourly intervals will assist customer service representatives to better handle high water bill complaints. This feature supports the migration path from mobile meter reading to fixed network technology without the need to change software applications. Data Logging Functionality The E- Coder° ►R900i ' provides high resolution, 8 -digit remote meter reading and data logging along with value -added features such as leak, tamper, and reverse flow detection. One of the 1111111011 U111 11 U11 11111111011 ■.Q ONE Rif 111111111� Graph represents 11900° Gateway daily readings. most popular features of this device is its ability to extract 96 days of hourly consumption data. The data logging functionality provides up -to -the hour consumption data. Consumption is recorded as it happens, every hour on the hour, helping to identify existing or potential issues. Graphical charts can be generated within N_SIGHT R900 to show a possible leak, tamper, or reverse flow event. The data logging information provided within the N_SIGHT 8900 application makes configuring, generating, and analyzing consumption information easier and more intuitive. Data Security With the advancement of technology and the evolution of large volumes of data, many IT departments have major concerns with securing the utility's data. Neptune understands these concerns and provides data encryption along with a secure login process and active directory integration to assist with these concerns. Neptune understands that the needs of utilities change, and our technology evolves to meet those needs. Neptune's ultimate goal is to provide solutions that meet your needs and make the day -to- day tasks a little easier. ar 7 7� Y o- r - x 8 a. w�N 6u�- c�wrLwle s iSryMylW .uA �c rt AxAr.1 A�Pw 1M y The minimum recommendation for the N_SIGHT R900 server = computer installation includes: !a ■ Windows Server® 2012 Standard/Windows Server® 2008 Ei W ■ Intel Pentium 4 3.0 gigahertz (GHz) or compatible processor or higher, depending on the system configuration y ■ 2 gigabytes (GB) RAM (4 GB RAM or higher recommended), depending on the system configuration ■ For networking: Network adapter appropriate for the type of local -area, wide -area, wireless, or home network to be connected to, and access to an appropriate network infrastructure; access to third -parry networks may require additional charges ■ CD -ROM drive ■ Video graphics adapter capable of 256 colors and 1024 X 768 pixels ■ 10 GB available hard disk space without 8900 Gateways or 250 GB available hard disk space with R900 Gateways ■ Neptune recommends using a RAID configuration for the N SIGHT server installation R9000 MIGRATION PATHS 1 1 1 1 • Feet off the streets • Monthly billing • Leak, tamper, reverse flow detection • Meter location mapping 4lWLww .000oh, Neptune Technology Group Inc. 1600 Alabama Highway 229 Tallassee, AL 36078 USA Tel: (800) 633 -8754 Fax: (334) 283-7293 y The minimum hardware requirements for the N_SIGHT R900 i= client computer include: a LL ■ Windows° 8 Professional (64 & 32 bit)/Windows XP® CL Professional/Windows° 7 Professional h ■ Intel Pentium 4 3.0 -GHz processor or faster ■ Minimum 2 GB RAM (higher recommended), depending on the system configuration ■ Minimum 5 GB of available space on the hard disk ■ CD -ROM or DVD -ROM drive ■ Keyboard and a Microsoft Mouse or other compatible pointing device ■ Video adapter and monitor with Super VGA (1024 X 768) or higher resolution HYBRID: > MOBILE & FIXED • Daily meter readings /alarms • Off -cycle reads • Keep existing assets • AMR as needed for fewer truck rolls FULL FIXED • Easily add R900" Gateways as needed • Timelier consumption data • Daily leak, tamper, reverse flow detection • STORE, ANALYZE, and INFORM with N SIGHT' IQ" ALL PATHS SUPPORTED BY N SIGHTTM R9000 HOST SOFTWARE Neptune Techi Group(Canada)Ltd. 7275 West Credit Avenue Mississauga, Ontario L5N 5M9 Canada Tel: (905) 858 -4211 Fax: (905) 858 -0428 Neptune Technology Group Inc. Ejercito Nacional No. 418 Piso 12, Desp. 1201 -1202 Col. Chapultepec Morales Delegaci6n Miguel Hidalgo 11570 M6xico, Distrito Federal Tel: (525) 55203 5294 / (525) 55203 5708 Fax: (525) 55203 6503 PS N_SIGHT R900 07.13 © Copyright 2013, Neptune Technology Group Inc. Neptune is a registered trademark of Neptune Technology Group Inc. ® NEPTUNE T E C H N 0 L0 G Y G R O U P neptunetg.com E- Coder®►R900i TM Warranty Statement 1. Warranty Effective Date This warranty will be effective for any E-CoderO)R900i 'register that is shipped on or after October 1, 2014. 2. E- Coder►R900i Neptune Technology Group Inc., warrants that the E- Coder)R900i fully- integrated, self- contained solid state absolute encoder register and radio frequency meter interface unit (which includes a Neptune - supplied battery that is not intended to be removable or replaceable) (the "E- Coder)R900i ") shall be free from defects in manufacture and design for a period of twenty (20) years for the electronics from the "date of shipment" (such period being the "Warranty Period "). Neptune shall not be responsible for any defects in the E- Coder)R900i (whether due to design, materials, manufacture, or otherwise) which manifest themselves after the expiration of the Warranty Period. Neptune will repair or replace a non - performing E- Coder)R900i free of charge for the first ten (10) years and at a prorated replacement cost of the current list price during the remaining ten (10) years per the table. *Replacement cost percentages will be applied towards published list prices in effect for the year product is accepted by Neptune under warranty conditions. Replacement registers are warranted for one (1) year after date of shipment or balance of original register warranty, whichever is greater. 3. Warranties are Inapplicable Under Certain Conditions This warranty does not include field replacement labor or materials costs, which are the responsibility of the utility. This warranty does not apply if product is placed in non - recommended installations: may have been repaired with parts not recommended by Neptune; converted, altered, or connected by other than Neptune recommended procedures; is used with other than genuine Neptune components or read by equipment not approved or licensed by Neptune; or damaged due to improper care or maintenance, or improper periodic testing (please refer to E- Coder)R900i installation manual). This warranty does not apply to any E- Coder)R900i that has been damaged by, or subjected to, conditions which, in the opinion of Neptune, have affected the E- Coder)R900i's ability of performance, including but not limited to: misuse; improper handling; application or installation; excessive operating conditions; tampering or unauthorized repairs and modifications; accidental or intentional damage; or acts of God. In no event shall Neptune be liable for special, incidental, indirect or consequential damages, including, without limitation, lost revenue. UTILITY A MANAGEMENT Year of Failure E- Coder)R900i Register Replacement Cast* 1 -10 Full replacement 11 30% 12 35% 13 40% 14 45% 15 50% 16 55% 17 60% 18 65% 19 70% 20 j 75% THE ABOVE WARRANTY FOR THE E- CODER)R900i IS THE SOLE AND EXCLUSIVE WARRANTY GIVEN BY NEPTUNE WITH RESPECT TO THE E- CODER)R900i. ALL OTHER WARRANTIES, CONDITIONS, TERMS, REPRESENTATIONS, OR OTHER LEGALLY OPERATIVE PROVISIONS CONCERNING THE REGISTERS ARE HEREBY EXPRESSLY EXCLUDED, INCLUDING, WITHOUT LIMITATION, ANY WARRANTY, CONDITION, TERM, AND REPRESENTATION OR OTHER LEGALLY OPERATIVE PROVISION AS TO MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. THIS PARAGRAPH IS EXPRESSLY INTENDED TO EXCLUDE FROM THIS CONTRACT ALL STATUTORY AND COMMON LAW WARRANTIES TO THE MAXIMUM EXTENT PERMITTED BY LAW. TO AVOID ANY AMBIGUITY OR MISUNDERSTANDING, ALL PROBLEMS ARISING WITH AN E- CODER)R900i AFTER THIS POINT ARE BUYER'S RESPONSIBILITY. NEPTUNE'S LIABILITY SHALL IN NO EVENT EXCEED THE PURCHASE PRICE OF THE E- CODER)R900i. NEPTUNE SHALL NOT BE SUBJECT TO AND DISCLAIMS THE FOLLOWING: (1) ANY OTHER OBLIGATIONS OR LIABILITIES ARISING OUT OF BREACH OF CONTRACT OR OF WARRANTY; (2) ANY OBLIGATIONS WHATSOEVER ARISING FROM TORT CLAIMS (INCLUDING NEGLIGENCE AND STRICT LIABILITY) OR ARISING UNDER OTHER THEORIES OF LAW WITH RESPECT TO PRODUCTS SOLD OR SERVICES RENDERED BY NEPTUNE, OR ANY UNDERTAKINGS, ACTS, OR OMISSIONS RELATING THERETO; AND (3) ALL CONSEQUENTIAL, INCIDENTAL, SPECIAL, MULTIPLE, EXEMPLARY, AND PUNITIVE DAMAGES WHATSOEVER. Aso soo, m QD NEF3TUNE TECHNOLOGY GROUP INC. W E- COOERIR900i 08.14 UTILITY RR MANAGEMENT SYSTEMSTM TM Software Statement The warranty on N_SIGHT software extends 12 months from shipment date. Warranty services provided during the warranty period are: • Free replacement software for software with defects in the media on which the software is delivered • Replacement software shipped within 48 hours of customer notifying System Support of problem • Free software upgrades, patches and corrections within the warranty period • Toll -free assistance at Customer Support 1- 800 - 647 -4832 • These services are purchaser'sexclusive remedy for warranty issues NEPTUNE DISCLAIMS ALL IMPLIED WARRANTIES, INCLUDING ANY IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. Software Maintenance Extended software maintenance contracts are available from your Authorized Neptune Sales Representative. Maintenance contract services provided during extended period include: • Replacement software media shipped within 48 hours of customer notifying system support of problem • Free software updates, upgrades, patches and corrections within the life of the maintenance contract. • Toll -free assistance 1- 800 - 647 -4832 Aso soo, m QD NEF3TUNE TECHNOLOGY GROUP INC. W N SIGHT 12.12 A � �� UTILITY Trimble Nomad Warranty Statement MANAGEMENT SYSTEMST' Warranty - Hardware The warranty on the Trimble Nomad 900B and 90OLE is twenty -four (24) months from shipment date. Warranty services provided during the warranty period are: • For a unit defective in materials or workmanship, free repair of unit, including parts and labor (unless damaged by abuse or negligence) • Return shipment of repaired product via prepaid ground service • Repair turnaround time of five (5) working days, excluding transit time • Toll -free assistance provided by Customer Support 1- 800 - 647 -4832 • These services are the purchaser's exclusive remedy for warranty issues Trimble Nomad Extended Maintenance Contract Services Extended maintenance contracts are available from your Authorized Neptune Sales Representative. Maintenance contract services provided during extended period are: • Free repair of unit, including parts and labor • Return shipment of repaired product via prepaid ground service • Repair turnaround time of five (5) working days, excluding transit time • Toll -free assistance provided by Customer Service 1- 800 - 647 -4832 NOT included in the Extended Maintenance Contract Services: • Rechargeable batteries • Cables and chargers • Equipment damaged by abuse or negligence, or environmental damage such as a result of fires and storms • Firmware modifications • Priority Overnight return shipment of repaired units • Antennas Repair Notes: • A Return Material Authorization (RMA) number MUST accompany all incoming repairs. This number may be obtained by calling Customer Support at 1- 800 - 647 -4832. • Customer pays all incoming shipment charges. • Repair turnaround (non- warranty /non- maintenance) is approximately fifteen (15) business days *, excluding transit ( *not including days required to obtain a purchase order for the repairs). All repairs conducted without a maintenance contract are charged as time - and - materials repairs. • Batteries, cables, and chargers for products covered under warranty or maintenance contract may be replaced at no charge at Neptune's discretion. • All outgoing repairs are shipped ground service. • Requested Priority Overnight return shipment is paid by the purchaser. • Repair warranty is ninety (90) days from shipment date. NEPTUNE DISCLAIMS ALL IMPLIED WARRANTIES, INCLUDING ANY IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. Aso soo, m ® NEPTUNE TECHNOLOGY GROUP INC. W TRIMBLE NOMAD 11.13