HomeMy WebLinkAbout2014-11-13 - Council MinutesCity of Corcoran
City Council Meeting Minutes
November 13, 2014 — 7:00 PM
The Corcoran City Council met on November 13, 2014, at City Hall in Corcoran, Minnesota.
Present were, Mayor Guenthner, Councilor Asleson, Councilor Cossette, Councilor Hank, and
Councilor Thomas.
Also present were City Administrator Martens, City Attorney Carson, City Planner Lindahl,
Lieutenant Hamilton, and City Clerk Heinecke.
Mayor Guenthner called the meeting to order at 7:00 pm
1. Call to Order / Roll Call
2. Pledge of Allegiance
3. Oath of Office — Administered to Pat Hank by City Clerk Heinecke
4. Agenda Approval
Motion: made by Cossette, seconded by Asleson to approve the agenda with the addition of
11 d. Work Comp /Accrual review
Voting Aye: Guenthner, Asleson, Cossette, Hank and Thomas
(Motion carried 5:0)
5. Open Forum -None
6. Consent Agenda
a. Draft Minutes of October 23, 2014 Council Meeting
b. Canvass 2014 General Election Municipal Results — Resolution 2014 -59
c. Utility Easement Agreements
d. Approving HCCO Joint Cooperative Agreement — Resolution 2014 -58
Motion: made by Thomas, seconded by Cossette to approve the consent agenda items listed below
as presented.
b. Canvass 2014 General Election Municipal Results — Resolution 2014 -59
d. Approving HCCO Joint Cooperative Agreement — Resolution 2014 -58
Voting Aye: Guenthner, Asleson, Cossette, Hank and Thomas
(Motion carried 5:0)
Motion: made by Thomas, seconded by Cossette to approve the consent agenda item listed below
as presented.
a. Draft Minutes of October 23, 2014 Council Meeting
Voting Aye: Guenthner, Asleson, Cossette, and Thomas Abstain: Hank
(Motion carried 4:0)
Motion: made by Cossette, seconded by Thomas to approve the consent agenda item listed below
as presented.
c. Utility Easement Agreements, with the correction of PID 36- 119 -23 -14 -0007
Voting Aye: Guenthner, Asleson, Cossette, Hank and Thomas
(Motion carried 5:0)
7. Claims as Presented
a. Escrow Claims (Fund #500)
Motion: made by Thomas, seconded by Asleson to approve escrow claims as presented.
Voting Aye: Guenthner, Asleson, Cossette, Hank, and Thomas
(Motion carried 5:0)
b. All Other Financial Claims
Motion: made by Thomas, seconded by Cossette to approve all other financial claims as presented.
Voting Aye: Guenthner, Asleson, Cossette, Hank, and Thomas
(Motion carried 5:0)
City of Corcoran
City Council Meeting Minutes
November 13, 2014 — 7:00 PM
8. Staff Reports/ Memos /Commissions
a. Performance Report Variances report received. No action required.
b. Mobile Hope Fundraising Report received. No action required.
9. Planning Business / Landform
a. Scherber Ag Preserve at 08- 119 -23 -31 -004 (city file 14 -026). Report presented by City
Planner Lindahl.
Motion: made by Cossette, seconded by Asleson to approve Resolution 2014 -60 "Approving a
Request for Metropolitan Agricultural Preserve Designation and Initiating Expiration of the
Designation for One Parcel Totaling 38.85 Acres of Land Owned by John G /Staci L Scherber"
Voting Aye: Guenthner, Asleson, Cossette, Hank, and Thomas
(Motion carried 5:0)
Council discussed the need for a specific agricultural preserve designation policy.
b. Peachtree Partners LLC EAW (city file 14 -005) — Notice of Decision. Report presented by
City Planner Lindahl.
Motion: made by Cossette, seconded by Thomas to approve Resolution 2014 -61 "Declaring Finding
of "No Need" for an Environmental Impact Statement (EIS) Based Upon the Review of the
Environmental Assessment Worksheet (EAW) Dated September 22, 2014 for the "Sawgrass"
Project proposed by Peachtree Partners, LLC'
c. Summary of Historical Park Dedication Application and Consideration of Park Dedication
Ordinance Update (city file 14 -007). Report presented by City Planner Lindahl. Council
discussed. Staff directed to hold an ordinance amendments public hearing for density
definitions and clarification on when park dedication is due.
Motion made by Thomas, seconded by NO SECOND, to defer park dedication fee for the Patnode
city project 14 -021. Motion failed for lack of a second.
Motion made by Cossette, seconded by Hank to waive park dedication fee for the Patnode city
project 14 -021
Voting Aye: Guenthner, Cossette, Hank, and Thomas Voting Nay: Asleson
Motion carried (4:1)
d. Ordinance 2014 -288 Adopting Procedures for Establishing Recapture and Reimbursement
Agreements for Street and Utility Improvements. Report presented by City Administrator
Martens.
Motion: made by Asleson, seconded by Thomas to approve Ordinance 2014 -288 "Adopting
Procedures for Establishing Recapture and Reimbursement Agreements for Street and Utility
Improvements"
Voting Aye: Guenthner, Asleson, Cossette, Hank, and Thomas
(Motion carried 5:0)
10. Unfinished Business
a. Paving Gravel Collector Roads report presented by City Administrator Martens. Council
discussed. No action taken.
b. Hope Center Pay Request #2 report presented by City Administrator Martens.
Motion: made by Asleson, seconded by Thomas to approve pay request #2 from BV Construction
as presented.
Voting Aye: Guenthner, Asleson, Cossette, Hank, and Thomas
(Motion carried 5:0)
11. New Business
a. Recycling Contract Amendment and Extension. Report presented by City Administrator
Martens.
Motion: made by Cossette, seconded by Asleson to approve Resolution 2014 -63 "Amending and
Extending a Contract for Residential Recycling Services" as presented.
Voting Aye: Guenthner, Asleson, Cossette, Hank, and Thomas
City of Corcoran
City Council Meeting Minutes
November 13, 2014 — 7:00 PM
(Motion carried 5:0)
b. 2015 Commission Appointment Process report presented by City Administrator Martens.
Council discussed and directed staff to proceed with staff recommendations as presented.
c. Short -term Disability & Long -term Disability Contracts report presented by City Administrator
Martens. Council discussed.
Motion: made by Asleson, seconded by Thomas to authorize staff to enter into a short -term
disability and long -term disability contract with Madison National Life Insurance Company.
Voting Aye: Guenthner, Asleson, Cossette, and Thomas Voting Nay: Hank
(Motion carried 4:1)
d. Workers Compensation /PTO Accrual Review. City Administrator Martens requested
approval to enter into a contract with KDV /Joe Rigdon to review payroll entries related to
workers compensation and PTO.
Motion: made by Asleson, seconded by Cossette, to enter into a contract with KDV /Joe Rigdon to
review payroll entries related to workers compensation and PTO not to exceed $4,000.
(Motion carried 5:0)
Motion: made by Thomas, seconded by Asleson to adjourn.
Voting Aye: Guenthner, Asleson, Cossette, Hank, and Thomas
(Motion carried 5:0)
Meeting adjourned at 9:12 pm
Jeanie Heinecke — City Clerk