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2014-11-24 - Council Agenda Packet
Agenda Corcoran City Council November 24, 2014 - 7:00 PM 1. Call to Order/ Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Open Forum 5. Presentations a. Resolution 2014 -68 Honoring Former Mayor Frank Larkin b. Resolution 2014 -64 Honoring Police Chief Gormley* 6. Consent Agenda a. Draft Minutes of November 13, 2014 Council Meeting* b. Ordinance 2014 -289 - Summary of 2014 -288 Adopting Procedures for Recapture and Reimbursement* c. Abdo, Eick & Meyers Engagement Letter* d. NW Trails Agreement* e. Delinquent Recycling — Resolution 2014 -69* f. Delinquent Dust Control — Resolution 2014 -70* g. Delinquent Property Maintenance — Resolution 2014-71* 7. Claims as Presented * a. Escrow Claims (Fund #500) b. All Other Financial Claims 8. Staff Reports / Memos /Commissions a. Planning Update Report* b. Code Compliance Report* c. Financial Performance Report* d. Truth -In- Taxation Hearing Date* 9. Planning Business / Landform a. Donald Tombers Request for Topographic Survey and Wetland Delineation Waiver on property at 9120 Trail Haven Road (PID 15- 119 -23 -21 -0001) (city file no. 14 -029) 10. Unfinished Business a. 2014 SE District Sewer and Water Improvements — Pay Request #2* b. CSAH 101 and Gleason Road Turn Lane Improvements — Pay Request #1* c. Commission Ordinance Updates* 11. New Business a. 2015 Draft Fee Schedule* b. Equipment Purchase — S590 Skid Loader* c. Hope Center Change Proposal #2* 12. Unscheduled Items 13. Review of Upcoming Council Meeting Agenda 14. Council Calendar Planning Commission 12/04/14 Jan -TBD 02/05/15 03/05/15 04/02/15 Cossette Thomas Guenthner LaFave Keefe Agenda Corcoran City Council November 24, 2014 - 7:00 PM Parks and Trails Commission 12/16/14 01/20/15 02/17/15 03/17/15 04/21/15 Thomas Guenthner LaFave Keefe Hank 15. Adjournment *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. City of Corcoran November 24, 2014 County of Hennepin State of Minnesota RESOLUTION NO. 2014 -64 MOTION BY: SECONDED BY: A RESOLUTION HONORING SEAN GORMLEY UPON HIS RETIREMENT WHEREAS, Sean Gormley will retire as Police Chief for the City of Corcoran, MN effective November 28, 2014; and WHEREAS, prior to joining the Corcoran Police Department, Chief Gormley served as Patrol Officer and Sergeant with Champlin Police Department, and as Patrol Officer with Metro Transit Police Department; and WHEREAS, Chief Gormley expanded his education by achieving his Emergency Management Certificate in 2009 and attending the FBI National Academy in 2010; and WHEREAS, Chief Gormley has been involved in many law enforcement and community organizations, is a member of FBI National Academy, National Chief of Police Association, Minnesota Chief of Police Association, Hennepin Chiefs of Police Association; and WHEREAS, during his years of faithful and dedicated service to the City of Corcoran, Chief Gormley has been a dedicated public servant having conducted himself in a highly professional manner, contributing to the betterment of the police department and the community as a whole; and WHEREAS, Chief Gormley and his wife, Kay, have supported law enforcement efforts for many years. NOW, THEREFORE BE IT RESOLVED, by the City of Corcoran, that the City Council hereby commend and thank Chief Sean Gormley for his many years of dedicated law enforcement services, especially for his positive contributions to the Corcoran Police Department, and wishes him a healthy and enjoyable retirement. VOTING AYE ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Hank, Pat ❑ Thomas, Ron VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Hank, Pat ❑ Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 24th day of November 2014. ATTEST: Jeanie Heinecke — City Clerk Kenneth Guenthner - Mayor Page 1 of 1 City Seal City of Corcoran City Council Meeting Minutes November 13, 2014 — 7:00 PM 6a. The Corcoran City Council met on November 13, 2014, at City Hall in Corcoran, Minnesota. Present were, Mayor Guenthner, Councilor Asleson, Councilor Cossette, Councilor Hank, and Councilor Thomas. Also present were City Administrator Martens, City Attorney Carson, City Planner Lindahl, Lieutenant Hamilton, and City Clerk Heinecke. Mayor Guenthner called the meeting to order at 7:00 pm 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Oath of Office — Administered to Pat Hank by City Clerk Heinecke 4. Agenda Approval Motion: made by Cossette, seconded by Asleson to approve the agenda with the addition of 11 d. Work Comp /Accrual review Voting Aye: Guenthner, Asleson, Cossette, Hank and Thomas (Motion carried 5:0) 5. Open Forum -None 6. Consent Agenda a. Draft Minutes of October 23, 2014 Council Meeting b. Canvass 2014 General Election Municipal Results — Resolution 2014 -59 c. Utility Easement Agreements ■ d. Approving HCCO Joint Cooperative Agreement — Resolution 2014 -58 Motion: made by Thomas, seconded by Cossette to approve the consent agenda items listed below as presented.. b. Canvass 2014 General Election Municipal Results — Resolution 2014 -59 d. Approving HCCO Joint Cooperative Agreement — Resolution 2014 -58 Voting Aye: Guenthner, Asleson, Cossette, Hank and Thomas (Motion carried 5:0) Motion: made by Thomas, seconded by Cossette to approve the consent agenda item listed below as presented. a. Draft Minutes of October 23, 2014 Council Meeting Voting Aye: Guenthner, Asleson, Cossette, and Thomas Abstain: Hank (Motion carried 4:0) Motion: made by Cossette, seconded by Thomas to approve the consent agenda item listed below as presented. c. Utility Easement Agreements, with the correction of PID 36- 119 -23 -14 -0007 Voting Aye: Guenthner, Asleson, Cossette, Hank and Thomas (Motion carried 5:0) 7. Claims as Presented a. Escrow Claims (Fund #500) Motion: made by Thomas, seconded by Asleson to approve escrow claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Hank, and Thomas (Motion carried 5:0) b. All Other Financial Claims Motion: made by Thomas, seconded by Cossette to approve all other financial claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Hank, and Thomas (Motion carried 5:0) City of Corcoran City Council Meeting Minutes November 13, 2014 — 7:00 PM 6a. 8. Staff Reports/ Memos /Commissions a. Performance Report Variances report received. No action required. b. Mobile Hope Fundraising Report received. No action required. 9. Planning Business / Landform a. Scherber Ag Preserve at 08- 119 -23 -31 -004 (city file 14 -026). Report presented by City Planner Lindahl. Motion: made by Cossette, seconded by Asleson to approve Resolution 2014 -60 "Approving a Request for Metropolitan Agricultural Preserve Designation and Initiating Expiration of the Designation for One Parcel Totaling 38.85 Acres of Land Owned by John G /Staci L Scherber" Voting Aye: Guenthner, Asleson, Cossette, Hank, and Thomas (Motion carried 5:0) Council discussed the need for a specific agricultural preserve designation policy. b. Peachtree Partners LLC EAW (city file 14 -005) — Notice of Decision. Report presented by City Planner Lindahl. Motion: made by Cossette, seconded by Thomas to approve Resolution 2014 -61 "Declaring Finding of "No Need" for an Environmental Impact Statement (EIS) Based Upon the Review of the Environmental Assessment Worksheet (EAW) Dated September 22, 2014 for the "Sawgrass" Project proposed by Peachtree Partners, LLC' c. Summary of Historical Park Dedication Application and Consideration of Park Dedication Ordinance Update (city file 14 -007). Report presented by City Planner Lindahl. Council discussed. Staff directed to hold an ordinance amendments public hearing for density definitions and clarification on when park dedication is due. Motion made by Cossette, seconded by NO SECOND, to defer park dedication fee for the Patnode city project 14 -021. Motion failed for lack of a second. Motion made by Cossette, seconded by Hank to waive park dedication fee for the Patnode city project 14 -021 Voting Aye: Guenthner, Cossette, Hank, and Thomas Voting Nay: Asleson Motion carried (4:1) d. Ordinance 2014 -288 Adopting Procedures for Establishing Recapture and Reimbursement Agreements for Street and Utility Improvements. Report presented by City Administrator Martens. Motion: made by Asleson, seconded by Thomas to approve Ordinance 2014 -288 "Adopting Procedures for Establishing Recapture and Reimbursement Agreements for Street and Utility Improvements" Voting Aye: Guenthner, Asleson, Cossette, Hank, and Thomas (Motion carried 5:0) 10. Unfinished Business a. Paving Gravel Collector Roads report presented by City Administrator Martens. Council discussed. No action taken. b. Hope Center Pay Request #2 report presented by City Administrator Martens. Motion: made by Asleson, seconded by Thomas to approve pay request #2 from BV Construction as presented. Voting Aye: Guenthner, Asleson, Cossette, Hank, and Thomas (Motion carried 5:0) 11. New Business a. Recycling Contract Amendment and Extension. Report presented by City Administrator Martens. Motion: made by Cossette, seconded by Asleson to approve Resolution 2014 -63 "Amending and Extending a Contract for Residential Recycling Services" as presented. Voting Aye: Guenthner, Asleson, Cossette, Hank, and Thomas City of Corcoran City Council Meeting Minutes November 13, 2014 — 7:00 PM (Motion carried 5:0) 6a. b. 2015 Commission Appointment Process report presented by City Administrator Martens. Council discussed and directed staff to proceed with staff recommendations as presented. c. Short -term Disability & Long -term Disability Contracts report presented by City Administrator Martens. Council discussed. Motion: made by Asleson, seconded by Thomas to authorize staff to enter into a short -term disability and long -term disability contract with Madison National Life Insurance Company. Voting Aye: Guenthner, Asleson, Cossette, and Thomas Voting Nay: Hank (Motion carried 4:1) d. Workers Compensation /PTO Accrual Review. City Administrator Martens requested approval to enter into a contract with KDV /Joe Rigdon to review payroll entries related to workers compensation and PTO. Motion: made by Asleson, seconded by Cossette, to enter into a contract with KDV /Joe Rigdon to review payroll entries related to workers compensation and PTO not to exceed $4,000. (Motion carried 5:0) A Motion: made by Thomas, seconded by Asleson to adjourn. Voting Aye: Guenthner, Asleson, Cossette, Hank, and Thon (Motion carried 5:0) Meeting adjourned at 9:12 pm Jeanie Heinecke — City Clerk 40 In City of Corcoran County of Hennepin State of Minnesota ORDINANCE NO. 2014 -289 Motion By: Seconded By: CITY OF CORCORAN SUMMARY OF ORDINANCE NO. 2014 -288 November 24, 2014 AN ORDINANCE ADOPTING PROCEDURES FOR ESTABLISHING RECAPTURE AND REIMBURSEMENT AGREEMENTS FOR STREET AND UTILITY IMPROVEMENTS This ordinance shall be adopted to establish a uniform methodology and process for the administration of recapture and reimbursement agreements for developers in circumstances where a developer uses private funds to construct a public utility and /or street improvements and desires to be compensated by property owners benefited by the improvements. A printed copy of the entire Ordinance 2014 -288 is available for inspection by any person at City Hall during the City Clerk's regular office hours. VOTING AYE ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Hank, Pat ❑ Thomas, Ron VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Hank, Pat ❑ Thomas, Ron Whereupon, said Ordinance is hereby declared adopted on this 24th day of November 2014. ATTEST: Jeanie Heinecke, City Clerk Ken Guenthner, Mayor Page 1 of 1 City Seal eV ABDO VjYJ SICK 0 -. MEYE1 W LLP Certified Public Accountants & Consultants November 7, 2014 Management, Honorable Mayor and City Council City of Corcoran Corcoran, Minnesota We are pleased to confirm our understanding of the services we are to provide the City of Corcoran (the City) for the year ended December 31, 2014. We will audit the financial statements of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information, including the related notes to the financial statements, which collectively comprise the basic financial statements of the City as of and for the year ended December 31, 2014. Accounting standards generally accepted in the United States of America provide for certain required supplementary information (RSI), such as management's discussion and analysis (MD &A), to supplement the City's basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to the City's RSI in accordance with auditing standards generally accepted in the United States of America. These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. The following RSI is required by generally accepted accounting principles and will be subjected to certain limited procedures, but will not be audited: 1) Management's Discussion and Analysis. 2) Schedule of Funding Progress for Other Post - employment Benefits (if applicable) We have also been engaged to report on supplementary information other than RSI that accompanies the City's financial statements. We will subject the following supplementary information to the auditing procedures applied in our audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America, and we will provide an opinion on it in relation to the financial statements as a whole, in a report combined with our auditor's report on the financial statements: 1) Combining and Individual Fund Financial Statements and Schedules 2) Summary Financial Report - Revenues and Expenditures for General Operations - Governmental Funds The following other information accompanying the financial statements will not be subjected to the auditing procedures applied in our audit of the financial statements, and our auditor's report will not provide an opinion or any assurance on that other information. 1) Introductory Section 5201 Eden Avenue, Suite 250 Edina, MN 55436 952.835.9090 1 Fax 952.835.3261 ALG- CL -1.1 City GAAS Eng Ltr City of Corcoran November 7, 2014 Page 2 Audit Objective The objective of our audit is the expression of opinions as to whether your financial statements are fairly presented, in all material respects, in conformity with generally accepted accounting principles and to report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole. Our audit will be conducted in accordance with auditing standards generally accepted in the United States of America and will include tests of the accounting records and other procedures we consider necessary to enable us to express such opinions. We will issue a written report upon completion of our audit of the City's financial statements. Our report will be addressed to the City Council of the City. We cannot provide assurance that unmodified opinions will be expressed. Circumstances may arise in which it is necessary for us to modify our opinions or add emphasis -of- matter or other - matter paragraphs. If our opinions on the financial statements are other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or may withdraw from this engagement. Management Responsibilities Management is responsible for the basic financial statements and all accompanying information as well as all representations contained therein. We will prepare a general ledger trial balance for use during the audit. Our preparation of the trial balance will be limited to formatting information in the general ledger into a working trial balance. As part of the audit, we will assist with preparation of your financial statements and related notes. You will be required to acknowledge in the written representation letter our assistance with preparation of the financial statements and that you have reviewed and approved the financial statements and related notes prior to their issuance and have accepted responsibility for them. We will also use the financial statements to complete the Office of the State Auditors' City Reporting Form. You agree to assume all management responsibilities for any nonattest services we provide; oversee the services by designating an individual, preferably from senior management, with suitable skill, knowledge, or experience; evaluate the adequacy and results of the services; and accept responsibility for them. Management is responsible for establishing and maintaining effective internal controls, including monitoring ongoing activities; for the selection and application of accounting principles; and for the preparation and fair presentation of the financial statements in conformity with U.S. generally accepted accounting principles. Management is also responsible for making all financial records and related information available to us and for the accuracy and completeness of that information. You are also responsible for providing us with (1) access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements, (2) additional information that we may request for the purpose of the audit, and (3) unrestricted access to persons within the government from whom we determine it necessary to obtain audit evidence. Your responsibilities include adjusting the financial statements to correct material misstatements and confirming to us in the management representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements taken as a whole. You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the government involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, regulators, or others. In addition, you are responsible for identifying and ensuring that the government complies with applicable laws and regulations. You are responsible for the preparation of the supplementary information in conformity with U.S. generally accepted accounting principles. You agree to include our report on the supplementary information in any document that contains and indicates that we have reported on the supplementary information. You also agree to include the audited financial statements with any presentation of the supplementary information that includes our report thereon. Your responsibilities include acknowledging to us in the representation letter that (1) you are responsible for presentation of the supplementary information in accordance with GAAP; (2) you believe the supplementary information, including its form and content, is fairly presented in accordance with GAAP; (3) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or People interpretations underlying the measurement or presentation of the supplementary information. +Process. Going Beyondthe ALG- CL -1.1 City GAAS Eng Ltr Numbers City of Corcoran November 7, 2014 Page 3 Audit Procedures - General An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We will plan and perform the audit to obtain reasonable rather than absolute assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the government or to acts by management or employees acting on behalf of the government. Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, there is a risk that material misstatements may exist and not be detected by us, even though the audit is properly planned and performed in accordance with U.S. generally accepted auditing standards. In addition, an audit is not designed to detect immaterial misstatements, or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements. However, we will inform the appropriate level of management of any material errors, any fraudulent financial reporting, or misappropriation of assets that come to our attention. We will also inform the appropriate level of management of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential. Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later periods for which we are not engaged as auditors. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions. We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will require certain written representations from you about the financial statements and related matters. Audit Procedures - Internal Control Our audit will include obtaining an understanding of the government and its environment, including internal control, sufficient to assess the risks of material misstatement of the financial statements and to design the nature, timing, and extent of further audit procedures. An audit is not designed to provide assurance on internal control or to identify deficiencies in internal control. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards. Audit Procedures - Compliance As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the City's compliance with the provisions of applicable laws, regulations, contracts, and agreements. However, the objective of our audit will not be to provide an opinion on overall compliance and we will not express such an opinion. Engagement Administration, Fees, and Other We may from time to time, and depending on the circumstances, use third -party service providers in serving your account. We may share confidential information about you with these service providers, but remain committed to maintaining the confidentiality and security of your information. Accordingly, we maintain internal policies, procedures, and safeguards to protect the confidentiality of your personal information. In addition, we will secure confidentiality agreements with all service providers to maintain the confidentiality of your information and we will take reasonable precautions to determine that they have appropriate procedures in place to prevent the unauthorized release of your confidential information to others. In the event that we are unable to secure an appropriate confidentiality agreement, you will be asked to provide your consent prior to the sharing of your confidential information with the third -party service provider. Furthermore, we will remain responsible for the work provided by any such third -party service providers. We understand that your employees will prepare all cash or other confirmations we request and will locate any documents selected by us for testing. People +Process Going a Beyondthe ALG- CL -1.1 City GAAS Eng Ltr Numbers City of Corcoran November 7, 2014 Page 4 The audit documentation for this engagement is the property of Abdo, Eick & Meyers, LLP and constitutes confidential information. However, subject to applicable laws and regulations, audit documentation and appropriate individuals will be made available upon request and in a timely manner to any Regulator or its designee. We will notify you of any such request. If requested, access to such audit documentation will be provided under the supervision of Abdo, Eick & Meyers, LLP personnel. Furthermore, upon request, we may provide copies of selected audit documentation to any Regulator or its designee. The Regulator or its designee may intend or decide to distribute the copies or information contained therein to others, including other governmental agencies. We expect to begin our audit in approximately March 2015 and to issue our reports no later than June 30, 2015. Andrew K. Berg, CPA is the engagement partner and is responsible for supervising the engagement and signing the report or authorizing another individual to sign it. Our fee for these services will be as follows: Audit 2014 TIF Reporting Forms 2014 Office of the State Auditor's Reporting Form Total $ 18,300 660 630 $ 19,590 The fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the engagement. If significant additional time is necessary, we will discuss it with you and arrive at a new fee before we incur the additional costs. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. Amounts not paid within 30 days from the invoice date will be subject to a late payment charge of 1 percent per month (12 percent per year). If for any reason the account is turned over for collections, additional fees will be added to cover collections cost. In accordance with our Firm policies, work may be suspended if your account becomes 90 days or more overdue and will not be resumed until your account is paid in full. If we elect to terminate our services for nonpayment, our engagement will be deemed to have been completed upon written notification of termination, even if we have not completed your audit You will be obligated to compensate us for all time expended and to reimburse us for all out -of- pocket expenditures through the date of termination. Except in the event of your failure to make a payment when due, in the event of a dispute related in any way to our services, our Firm and you agree to discuss the dispute and, if necessary, to promptly mediate in a good faith effort to resolve. We will agree on a mediator, but if we cannot, either of us may apply to a court having personal jurisdiction over the parties for appointment of a mediator. We will share the mediator's fees and expenses equally, but otherwise will bear our own attorneys' fees and mediation cost. Participation in such mediation shall be a condition to either of us initiating litigation. In order to allow time for the mediation, any applicable statute of limitations shall be tolled for a period not to exceed 120 days from the date either of us first requests in writing to mediate the dispute. The mediation shall be confidential in all respects, as allowed or required by law, except our final settlement positions at mediation shall be admissible in litigation solely to determine the prevailing party's identify for purposes of the award of attorneys' fees. In the event you fail to make a payment for services or to reimburse for costs advanced by the Firm on your behalf, the Firm reserves the right to take all legally permissible action, including commencement of litigation in lieu of mediation, and shall have the right to collect its costs, including reasonable attorney's fees, incurred in any such collection or litigation activities. We appreciate the opportunity to be of service to the City and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. Sincerely, ABDO, EICK & MEYERS, LLP Certified Public Accountants & Consultants Andrew K. Berg, CPA Governmental Services Partner People + Process going Beyondthe ALG- CL -1.1 City GAAS Eng Ltr Numbers RESPONSE: This letter correctly sets forth the understanding of the City of Corcoran. Title City of Corcoran November 7, 2014 Page 5 People +Process Going a Beyondthe ALG- CL -1.1 City GAAS Eng Ltr Numbers MINNESOTA S NO�VIVIOBIL E ` aAILS ASSISTANCE PROGRANI SNOWMOBILE FY 2015 MA1N'FE'N,-XNCF ANI) GROONIING GRANT AGREEMENT Local Unit of Govnnmunt (Spc)ats«r] "C3eit Cluh N. amc Grant Amount City of Corcoran Northwest Trails Assoc- $38,315.85 `PHIS AGREEMENT is made between the STATE OF MINNESOTA, acting by and through the Commissioner of Natural Resources, hereinafter referred to as the "State," and Local Unit of Government_, hereinafter referred to as the "Sponsor" relating to the maintenance and grooming of the trails specified above; and WHEREAS, the Sponsor desires to maintain trails for the enjoyment of the public; and WHEREAS, the Minnesota Snowmobile Trails Assistance Program provides grants to local units of government for the maintenance of recreational trails pursuant to Minnesota Statutes Chapter 84.83; and WHEREAS, the Sponsor has applied to the State for a grant for said trails and has submitted the Minnesota Snowmobile Trails Assistance Program Maintenance: and Grooming application form, required attachments, and resolution of the Sponsor authorizing the proposed maintenance and grooming. The submitted application form and required attachments are hereinafter referred to as the "Plan", and the sponsor resolution is attached and incorporated into this agreement as Exhibit A; and NOW THEREFORE, it is agreed between the parties as follows: A. TRAIL OBLIGATION OF THE SPONSOR. The Sponsor agrees to maintain the proposed trails in accordance with the guidelines contained within the current Minnesota Snowmobile 'Trails Assistance Program Maintenance and Grooming Manual, hereinafter referred to as the "Manual" as accepted or amended by the State. All work will be the responsibility of the Sponsor, its employees, or the sponsor's agent provided the agent is registered as a nonprofit corporation with the State of Minnesota. The Sponsor shall: I. Proceed to acquire necessary interests in lands on the Trail. The Sponsor must acquire land in fee, easement, lease, permit, or other authorization for said Trail, The term of said interest shall be no less than four (4) months between November 15 of any year and April I of the succeeding year. For each parcel of land crossed by the Trail, the Sponsor shalt obtain from the owner of said parcel a permit, lease, easement, deed, or other authorization for said crossing in accordance with Minnesota Statutes Chapter 604A. The Sponsor shall certify that the .necessary interests in the land have been obtained and are on file with the Sponsor or the sponsor's agent. 2. Provide adequate maintenance and grooming on the Trail, which shall include keeping it reasonably safe for public use; provide sanitation and sanitary facilities when needed; and provide other maintenance and grooming as may be required. The Sponsor and not the State is responsible for maintaining signs and maintenance and grooming of the Trait. B. TECHNICAL ASSISTANCE. Upon the request of the Sponsor to the extent possible, the State will provide technical assistance with major problems encountered in the maintenance and grooming of the Trail. C. FUNDING. The State's sole responsibility under this Agreement is to provide funds to the Sponsor. In the event that state funds become unavailable because of legislative or executive action or restraints, the grant amount may be reduced or canceled by the State. D. DISBURSEMENT. The. State agrees to disburse funds to the Sponsor pursuant to this Agreement based upon the satisfactory completion of significant performance benclunarks as identified in section F. This grant shall not exceed the Giant Amount as specified above. Funds not earned and paid out will be canceled annually at the end of the State's fiscal year (3une 3 l( ). E. GR00lv1fNG_ In order to receive rnax.iniurn disbursement from this r;grctirneiit, the Sponsor agrees to gioum the entire Trail referred to within the Plan ur accordance with ulc Trail Grooming Guidelines established in the Manual. F. PAYMENT. 1. Trail Completion Benchmark, 45% of Total Grant Amount Disbursement of these funds is contingent on the sponsor providing a high quality map that shows the final alignment of the trail and a Trail Completion Certification Form that the trail is open and available for use_ The certification crust be received by December 15`1' of that year. This include., having the trail brushed, bridges in repair, signs installed, gates were capable of being open (snow permitting); and any other additional work needed. Also the Sponsor ensures that interest in lands to operate a snown-iobile trail have been acquired through fee, easement, lease, permit, or other authorizations of interest throughout the entire Trail. 2. Grooming Certification Benchmark, Opening -- January 15, 25% of Total Grant Amount A portion of the grooming monies %vill be disbursed to the Sponsor by the DNR based upon the Certification of Satisfactory Grooming Form received from the Sponsor that the trails have been properly groomed from opening day through January 15 "'. The certification must be received by February 15`x' of that year. The Sponsor in coordination with the Club must maintain sufficient records to document the activity. 3. Grooming Certification Benchmark, January 16 -- Closing, 25% of Total Grant Amount The second disbursement of the grooming monies will be made to the Sponsor by the DNR based upon the Certifir.atinn of Satisfactory Grooming Form received from ti-ie Sponsor and ;serif Cation that the trails were. groomed to the satisfaction of the Sponsor from January 16`' tl rough the end of the season. The certification must be received by April 15 1h of that year. The Sponsor in coordination with the Chub must maintain sufficient records to document the activity. 4. Trail Closure /Application Submission Benchmark, 5% of Total Grant Amount The final. payment w ill be based upon the Trail Closure /Application Submission Certification form received from the Sponsor. The certification must be received by May 15`x'. A completed application for the next year must accompany the certification. Must provide evidence that Sponsor and Club attended spring training session conducted by DNR. A map indicating the "anticipated" alignment of the trail must also be submitted. A back -up grooming plan must also be provided. G. PENALTIES. 1. If it is determined that the Trail: Completion Certification benchmark in this Plan has not been satisfactorily completed but was certified as having been completed by the Sponsor, the Sponsor may be assessed a penalty of up to 45% of the Total Annual Grant Amount. Forin re0sed 8,2014 Page 1 2. If it is detennined th<<ttile Grooming Certlfication beachniark for the period of opening clay through January 15 in this ,Plan has not been satisfactorily completed but was certified as having been completed by the Sponsor, the Sponsor may be assessed a penalty of up to 25% of the Total Annual Grant Amount. 3. If it is determined that the Grooming Certification benchmark for the period of Jan€iary 16 through the end of the season in this flan has not becn satisfactorily completed but was certified as having been completed by the Sponsor, the Sponsor may be assessed a penalty of up to 25% of the Total Annual Grant Amount. 4. If it is determined that the Trail Closure /Application `submission Certification benchmark in this Plan has not been satisfactorily completed but was certified as having been completed by the Sponsor, the Sponsor may be assessed a penalty of up to 5% of the total annual Grant Amount. In addition to the above penalties, the State reserves the right to reduce payment in the following year's agreement or to exclude the Sponsor from participation in the "Trails Assistance Program. H. ACCOUNTING AND AUDIT, The Sponsor shall artaintain books, records, documents, and other evidence relevant to this grant and in such detail that ",Ili accurately reflect the benchmarks that have been reached in this program and that have received paymcnt. The Sponsor shall use generally accepted accounting principles and these records shall be retained for six years after this grant terminates. The State, its representative or the legislative auditor shall have the right to examine this evidence and the Sponsor shall make them available at the office at all reasonable tithes during the record retention period. Records shall be sufficient, as defined in the Manual to reflect significant costs incurred and volunteer donation of tithe, equipment, and,'or materials in performance of this grant. I.. WORKER'S COMPENSATION. The Sponsor shall comply with the provisions for worker's compensation in Minnesota Statutes Chapter 176.181, Subd. 2 and 176.182 and all applicable rules and subsequent amendments thereto. J. LIABILITY. Each party agrees that it will be responsible for its own acts and the results thereof to the extent authorized by law and shall not be responsible for the acts of the other party and the results thereof. The provisions of the Minnesota Tort Claims Act, Minnesota Statutes Chapter 3.736 and other applicable law shall. govern the State's liability. The provisions of Minnesota Political Subdivisions Tort Liability, Minnesota Statutes Chapter 466.02 and other applicable law shall govern the Sponsor's liability. K. TERM. Effective date: July I, 2414. Per MN Statute 16B.98, Subd. 5 and Subd. 7, this agreement is .not valid and no payments will be made to the Grantee until this grant contract is fully executed, however, eligible expenses may be incurred the date the appropriation becomes available, 2. Evpiration date: .June 30, 2015, or until all obligations have been satisfactorily fulfilled, whichever is sooner. L. TERMINATION. This Agreement may be terminated by the State in the event of a default by the Sponsor, the legislature appropriates insufficient monies for the program, or the abandonment of the Trail. The State and the Sponsor may also tenuinate it upon mutual agreement, upon 30 days' written notice to each entity. M. ASSIGNMENT OR MODIFICATION. The Sponsor may not assign any of its rights or obligations under this Agreement without the prior written consent of the State. No change or modification of the terms or provisions of this Agreement shall be binding unless such change or modification is in writing and signed by both parties to this Agreement. Form revised 8'2014 Page 2 N. DATA DISCLOSURE. Under Minri. Stat. § 2?0C..65, Subd. 3, and other applicable law, the Grantee consents to disclosure of its social security number, federal employer tax identification number, and/or Minnesota tax_ identification number, already provided to the State, to federal acid state tax agencies and state personnel involved in the payment of state obligations. These identificatiou numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Grantee to file state tax returns and pay delinquent state tax liabilities, if any. 0. GOVERNING LAW, JURISDICTION, AND VENUE. Minnesota law, without recyard to its choice -of -law provisions, governs this Grant eontrac..t. Venue. for all legal proc-c'edinctr,s ollt of this grant contr"}c.t, or its hreach, must he in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. P. i'1L'l lLt.il \I! S ll REP.RESENT A, IV�. the Stag's r"A thorized ReplesvntatfVl Is t4 it�ti Arts Supervisor ixom the Parks and Trails Di ision of the Department of Natural Resources for the area where the trail is located, or his /her Successor, and has the responsibility to monitor the Sponsors pet-formance and the authority to accept the services provided under this grant contract. If the services are satisfactory, the State's Authorized Representative will certify acceptance on each invoice submitted for payment. A list of the Trail Area Supervisors can be found on the program webpage (http: / /fiics.dnT.state.mi-i.us /assistance/ rams /recreation /ohv /area sups.pol- The Sponsor's Authorized Representative is the contact person and individual who provide the authorized signature for the Sponsor, which can be found on the program application (incorporated here into this agreement by reference). If the Sponsor's Authorized Representative changes at any time during this grant contract, the Sponsor must immediately notify the State. The authorized representative of the sponsor is prohibited from being an otficer or bookkeeper/accountant of the club or organization receiving this grant on behalf of the State. Q. INVASIVE SPECIES PREVENTION. The DNR requires active steps to prevent or limit the introduction, t r.�t _ r cr.__. -- - during _t_ -rt_. �'__� �] _ t.._tt esta.),ols Arne)s6, and spi ead o invasive species du inn v odrC i Lis: G-1-cant Ce a.n&ot cont;acto1. sbudall prevent inVaSiVe species from entering into or spreading within a project site by cleaning equipment prior to arriving at the project site. tr.L- t t «L _� 1_ t t t t it Ltie equipment, vehicles, gear, or clot ing' a�AiVes at the project site W itil soil, agglebat� material, mulch, V�egetatioii (including seeds) or arllmals, it shall be cleaned by Grantee and/or contractor furnished tool or equipment (brush/broom, compressed air or pressure washer) at the staging area. If the material cannot be disposed of onsite, secure material prior to transport (sealed container, covered truck, or wrap with tarp) and legally dispose of offsite. Note that transporting noxious weeds requires a permit from the Minnesota Department of Agriculture. The Grantee and/or contractor shall ensure that all equipment and clothing nsed for work in infested waters has been adequately decontaminated for invasive species (ex. zebra mussels) prior to being used in non - infested waters_ All equipment and clothing including but not limited to waders, tracked vehicles, barges, boats, turbidity curtain, sheet pile, and pumps that comes in contact with any infested waters must, be thoroughly decontaminated. Fonn revised 8/2014 Page 3 IN WITNESS W,H! P.l Chi the p=.ar:ie5 hcr� >"o lia e executed 1 'is, Vs rf(,,e :tent. LOCAL UNIT OF GOVERNMENT SPONSOR ['ouaI t!niI of Go; c,111 Ili cnnt (_SPonSol.) State Encumbrance Verification Authurt /ed Slalt:t -ire ht1c.' Date Authorized Signature ,Jul Date DEPARTMENT OF NATURAL RESOURCES Individual ceitiGes that funds have been encumbered as rewired by M_S_ ; State Encumbrance Verification Date 16A,1Sand I6C.0:), ,Jul SW 11.,1, PO G� d/ �0 -0 Authorized Signature C'arks and Trails Division IJate Director or Deputy Director Form ie7vked $/2014 Page 4 City of Corcoran November 24, 2014 County of Hennepin State of Minnesota RESOLUTION NO. 2014 -69 Motion By: Seconded By: A RESOLUTION CERTIFYING THE 2014 DELINQUENT RECYCLING FEES TO THE HENNEPIN COUNTY AUDITOR FOR COLLECTION IN 2015 WHEREAS, the records of the City of Corcoran list certain properties as being delinquent; and WHEREAS, the property owners have been notified of the due date through a direct mailing; and WHEREAS, The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the whole of the assessment with late charge to the city treasurer, except that no late charge shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and may, at any time thereafter, pay to the city treasurer the entire amount of the assessment remaining unpaid, with late charge, to December 31 of the year in which such payment is made. WHEREAS, City of Corcoran Ordinance No. 2011 -261 authorizes certification of such delinquent properties to the Hennepin County Auditor for collection along with an administrative fee. Levy # 18994. NOW, THEREFORE BE IT RESOLVED, the City of Corcoran, City Council hereby directs the Hennepin County Auditor to place upon the tax rolls for taxes payable in 2015 the delinquent accounts which are listed in Exhibit "A" who have not resolved the fees by close of business on November 15, 2014, attached hereto. WHEREAS, the City Council of the City of Corcoran, Minnesota, does hereby find as follows: VOTING AYE ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Hank, Pat ❑ Thomas, Ron VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Hank, Pat ❑ Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 24th day of November 2014. ATTEST: Jeanie Heinecke — City Clerk Kenneth Guenthner - Mayor Page 1 of 1 City Seal Bill Addressl PIN Service Name Recycling I Pen Bal 20735 70TH AVE 27- 119 -23 -44 -0025 RECYCLING $14.50 $10.00 22015 COUNTY RD 117 04- 119 -23 -21 -0006 RECYCLING $24.501 $10.00 10510 HIDDEN VALLEY DR 05- 119 -23 -24 -0008 RECYCLING $24.50 $10.00 10810 COUNTY RD 19 06- 119 -23 -12 -0002 RECYCLING $24.50 $10.00 6508 TRAIL LN 35- 119 -23 -42 -0019 RECYCLING $24.50 $10.00 19735 OLDE STURBRIDGE DR 36- 119 -23 -22 -0031 RECYCLING $24.50 $10.00 21525 COUNTY RD 30 09- 119 -23 -41 -0009 RECYCLING $26.00 $10.00 9237 BRANDYWINE RD 13- 119 -23 -12 -0007 RECYCLING $32.00 $10.00 19800 JACKIE LN 01- 119 -23 -22 -0008 RECYCLING $34.50 $10.00 19790 JACKIE LN 01- 119 -23 -22 -0009 RECYCLING $34.50 $10.00 19817 JACKIE LN 01- 119 -23 -22 -0016 RECYCLING $34.50 $10.00 19725 JACKIE LN 01- 119 -23 -22 -0020 RECYCLING $34.50 $10.00 19717 JACKIE LN 01- 119 -23 -22 -0021 RECYCLING $34.50 $10.00 19860 COUNTRY RD 01- 119 -23 -23 -0005 RECYCLING $34.50 $10.00 10550 ROBERT LN 01- 119 -23 -24 -0015 RECYCLING $34.50 $10.00 10300 COUNTY RD 116 01- 119 -23 -32 -0007 RECYCLING $34.50 $10.00 20205 COUNTY RD 117 02- 119 -23 -12 -0002 RECYCLING $34.50 $10.00 10535 COUNTY RD 116 02- 119 -23 -14 -0005 RECYCLING $34.50 $10.00 20411 RUSH MEADOW LN 02- 119 -23 -21 -0004 RECYCLING $34.50 $10.00 20600 RUSH MEADOW LN 02- 119 -23 -22 -0004 RECYCLING $34.50 $10.00 10540 CAIN RD 02- 119 -23 -23 -0005 RECYCLING $34.50 $10.00 20010 DASSEL LN 02- 119 -23 -41 -0010 RECYCLING $34.50 $10.00 20123 HILLSIDE DR 02- 119 -23 -43 -0017 RECYCLING $34.50 $10.00 19950 HILLSIDE DR 02- 119 -23 -44 -0006 RECYCLING $34.50 $10.00 20047 HILLSIDE DR 02- 119 -23 -44 -0012 RECYCLING $34.50 $10.00 20039 HILLSIDE DR 02- 119 -23 -44 -0013 RECYCLING $34.50 $10.00 19913 HILLSIDE DR 02- 119 -23 -44 -0018 RECYCLING $34.50 $10.00 21405 COUNTY RD 117 03- 119 -23 -22 -0003 RECYCLING $34.50 $10.00 10800 TRAIL HAVEN RD 03- 119 -23 -22 -0005 RECYCLING 03- 119 -23 -44 -0021 RECYCLING $34.50 $10.00 10125 CAIN RD $34.50 $10.00 10206 BECHTOLD RD 04- 119 -23 -33 -0002 RECYCLING $34.50 $10.00 10895 BECHTOLD RD 05- 119 -23 -11 -0001 RECYCLING $34.50 $10.00 10332 HAGE DR 05- 119 -23 -31 -0006 RECYCLING $34.50 $10.00 10227 HAGE DR 05- 119 -23 -31 -0010 RECYCLING $34.50 $10.00 10205 HEATHER LN 05- 119 -23 -33 -0004 RECYCLING $34.50 $10.00 10680 COUNTY RD 19 06- 119 -23 -13 -0001 RECYCLING $34.50 $10.00 10642 MAPLE LN 06- 119 -23 -13 -0020 RECYCLING $34.50 $10.00 10435 COUNTY RD 19 06- 119 -23 -31 -0003 RECYCLING $34.50 $10.00 23140 MEADOWVIEW DR 06- 119 -23 -41 -0007 RECYCLING $34.50 $10.00 23825 TESSMER RD 07- 119 -23 -21 -0001 RECYCLING $34.50 $10.00 23405 COUNTY RD 30 07- 119 -23 -42 -0003 RECYCLING $34.50 $10.00 9927 GARDEN LN 08- 119 -23 -12 -0004 RECYCLING $34.50 $10.00 22600 COUNTY RD 30 08- 119 -23 -13 -0016 RECYCLING $34.50 $10.00 9730 SUNDANCE RD 08- 119 -23 -13 -0021 RECYCLING $34.50 $10.00 9785 BECHTOLD RD 08- 119 -23 -14 -0002 RECYCLING $34.50 $10.00 22322 COUNTY RD 30 08- 119 -23 -14 -0006 RECYCLING $34.50 $10.00 9847 BECHTOLD RD 08- 119 -23 -14 -0014 RECYCLING $34.50 $10.00 Total $24.50 $34.50 $34.50 $34.50 $34.50 $34.50 $36.00 $42.00 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 Bill Addressl 9848 RUSH CREEK BLVD IN Service Name Recycling Pen Bal 08- 119 -23 -23 -0004 RECYCLING $34.50 $10.00 9750 RUSH CREEK BLVD 08- 119 -23 -23 -0008 RECYCLING $34.50 $10.00 9720 RUSH CREEK BLVD 08- 119 -23 -24 -0007 RECYCLING $34.50 $10.00 23044 COUNTY RD 10 08- 119 -23 -33 -0002 RECYCLING $34.50 $10.00 9810 CHISHOLM TRL 09- 119 -23 -13 -0011 RECYCLING $34.50 $10.00 22150 COUNTY RD 30 09- 119 -23 -23 -0006 RECYCLING $34.50 $10.00 9515 TRAIL HAVEN RD 09- 119 -23 -41 -0003 RECYCLING $34.50 $10.00 9536 FOX VALLEY DR 09- 119 -23 -42 -0011 RECYCLING $34.50 $10.00 9500 FOX VALLEY DR 09- 119 -23 -43 -0010 RECYCLING $34.50 $10.00 21414 MEADOW LN 10- 119 -23 -22 -0004 RECYCLING $34.50 $10.00 10035 TRAIL HAVEN RD 10- 119 -23 -22 -0005 RECYCLING $34.50 $10.00 21420 CIRCLE LA 10- 119 -23 -23 -0002 RECYCLING $34.50 $10.00 20801 COUNTY RD 30 10- 119 -23 -41 -0016 RECYCLING $34.50 $10.00 20941 COUNTY RD 30 10- 119 -23 -42 -0009 RECYCLING $34.50 $10.00 19904 OSWALD FARM RD 11- 119 -23 -14 -0003 RECYCLING $34.50 $10.00 20600 COUNTY RD 30 11- 119 -23 -23 -0004 RECYCLING $34.50 $10.00 20400 DUFFNEY CIR 11- 119 -23 -31 -0006 RECYCLING $34.50 $10.00 9610 COUNTY RD 116 12- 119 -23 -32 -0004 RECYCLING $34.50 $10.00 9435 COUNTY RD 101 12- 119 -23 -44 -0001 RECYCLING $34.50 $10.00 9115 BRANDYWINE RD 13- 119 -23 -12 -0003 RECYCLING $34.50 $10.00 9218 BRANDYWINE RD 13- 119 -23 -12 -0011 RECYCLING $34.50 $10.00 9020 SHANNON LN 13- 119 -23 -14 -0002 RECYCLING $34.50 $10.00 9025 COUNTY RD 116 14- 119 -23 -14 -0002 RECYCLING $34.50 $10.00 20520 MEISTER RD 14- 119 -23 -33 -0002 RECYCLING $34.50 $10.00 20602 MEISTER RD 14- 119 -23 -33 -0004 RECYCLING $34.50 $10.00 21203 COUNTY RD 10 15- 119 -23 -34 -0004 RECYCLING $34.50 $10.00 9240 FOXLINE DR 16- 119 -23 -11 -0007 RECYCLING $34.50 $10.00 22060 STREHLER RD 16- 119 -23 -34 -0006 RECYCLING $34.50 $10.00 21719 COUNTY RD 10 16- 119 -23 -42 -0002 RECYCLING $34.50 $10.00 21725 COUNTY RD 10 16- 119 -23 -42 -0008 RECYCLING $34.50 $10.00 8645 TRAIL HAVEN RD 16- 119 -23 -44 -0005 RECYCLING $34.50 $10.00 22900 STREHLER RD 17- 119 -23 -32 -0004 RECYCLING $34.50 $10.00 22814 STREHLER RD 17- 119 -23 -43 -0001 RECYCLING $34.50 $10.00 9220 COUNTY RD 19 18- 119 -23 -12 -0003 RECYCLING $34.50 $10.00 23805 COUNTY RD 10 18- 119 -23 -23 -0003 RECYCLING $34.50 $10.00 8715 GARRISON LN 18- 119 -23 -41 -0002 RECYCLING 18- 119 -23 -44 -0007 RECYCLING $34.50 $10.00 23212 STREHLER RD $34.50 $10.00 23817 STREHLER RD 19- 119 -23 -22 -0001 RECYCLING $34.50 $10.00 23785 STREHLER RD 19- 119 -23 -23 -0003 RECYCLING $34.50 $10.00 22966 COUNTY RD 50 20- 119 -23 -32 -0007 RECYCLING $34.50 $10.00 8401 TRAIL HAVEN RD 21- 119 -23 -11 -0002 RECYCLING $34.50 $10.00 20735 COUNTY RD 10 22- 119 -23 -11 -0002 RECYCLING $34.50 $10.00 8400 TRAIL HAVEN RD 22- 119 -23 -21 -0002 RECYCLING $34.50 $10.00 7955 EAGLE RIDGE RD 22- 119 -23 -42 -0007 RECYCLING $34.50 $10.00 20925 COUNTY RD 50 22- 119 -23 -43 -0004 RECYCLING $34.50 $10.00 20969 COUNTY RD 50 22- 119 -23 -43 -0008 RECYCLING $34.50 $10.00 20439 COUNTY RD 10 23- 119 -23 -32 -0001 RECYCLING $34.50 $10.00 Total $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 Bill Addressl 8010 CORCORAN TRL E IN Service Name Recycling I Pen Bal 23- 119 -23 -32 -0007 RECYCLING $34.50 $10.00 7760 CORCORAN TRL E 23- 119 -23 -33 -0010 RECYCLING $34.50 $10.00 7800 CORCORAN TRL E 23- 119 -23 -33 -0017 RECYCLING $34.50 $10.00 19400 COUNTY RD 10 25- 119 -23 -13 -0002 RECYCLING $34.50 $10.00 19220 COUNTY RD 10 25- 119 -23 -14 -0001 RECYCLING $34.50 $10.00 19219 COUNTY RD 10 25- 119 -23 -44 -0003 RECYCLING $34.50 $10.00 20137 COUNTY RD 50 26- 119 -23 -12 -0003 RECYCLING $34.50 $10.00 20424 LARKIN RD 26- 119 -23 -24 -0004 RECYCLING $34.50 $10.00 20513 LARKIN RD 26- 119 -23 -32 -0001 RECYCLING $34.50 $10.00 20525 LARKIN RD 26- 119 -23 -32 -0002 RECYCLING $34.50 $10.00 19928 ABILENE LN 26- 119 -23 -41 -0009 RECYCLING $34.50 $10.00 6936 OAK RIDGE RD 26- 119 -23 -44 -0006 RECYCLING $34.50 $10.00 7310 ROLLING HILLS RD 28- 119 -23 -22 -0003 RECYCLING $34.50 $10.00 22331 COUNTY RD 50 29- 119 -23 -11 -0001 RECYCLING $34.50 $10.00 7270 COUNTY RD 19 30- 119 -23 -42 -0001 RECYCLING $34.50 $10.00 6645 COUNTY RD 19 31- 119 -23 -24 -0009 RECYCLING $34.50 $10.00 6805 ROLLING HILLS RD 32- 119 -23 -11 -0002 RECYCLING $34.50 $10.00 6645 ROLLING HILLS RD 32- 119 -23 -14 -0009 RECYCLING $34.50 $10.00 6500 PIONEER TRL 32- 119 -23 -32 -0002 RECYCLING $34.50 $10.00 22836 WAGON WHEEL LN 32- 119 -23 -34 -0001 RECYCLING $34.50 $10.00 6330 HORSESHOE BEND DR 32- 119 -23 -41 -0008 RECYCLING $34.50 $10.00 6509 HORSESHOE BEND DR 32- 119 -23 -41 -0019 RECYCLING $34.50 $10.00 6705 WILLOW DR 33- 119 -23 -13 -0005 RECYCLING $34.50 $10.00 6715 WILLOW DR 33- 119 -23 -13 -0007 RECYCLING $34.50 $10.00 6440 ROLLING HILLS RD 33- 119 -23 -32 -0004 RECYCLING $34.50 $10.00 6221 WILLOW DR 33- 119 -23 -34 -0004 RECYCLING $34.50 $10.00 6330 WILLOW DR 33- 119 -23 -44 -0001 RECYCLING $34.50 $10.00 21124 HORSESHOE TRL 34- 119 -23 -21 -0003 RECYCLING $34.50 $10.00 6605 TRAIL LN 35- 119 -23 -24 -0004 RECYCLING $34.50 $10.00 6460 ELM ST 35- 119 -23 -42 -0009 RECYCLING $34.50 $10.00 6485 ELM ST 35- 119 -23 -42 -0027 RECYCLING $34.50 $10.00 6410 ELM ST 35- 119 -23 -42 -0036 RECYCLING $34.50 $10.00 20240 HACKAMORE RD 35- 119 -23 -43 -0003 RECYCLING $34.50 $10.00 6801 COUNTY RD 101 36- 119 -23 -11 -0009 RECYCLING $34.50 $10.00 6860 OLDE STURBRIDGE DR 36- 119 -23 -22 -0014 RECYCLING $34.50 $10.00 6830 COUNTY RD 116 36- 119 -23 -22 -0026 RECYCLING $34.50 $10.00 19620 63RD AVE 36- 119 -23 -31 -0009 RECYCLING $34.50 $10.00 6216 HACKAMORE CIR 36- 119 -23 -34 -0010 RECYCLING $34.50 RECYCLING $34.50 $10.00 6260 HUNTER RD 36- 119 -23 -34 -0014 $10.00 Total $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 TOTAL $4,507.50 $1,330.00 $5,837.50 City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2014 -70 Motion By: Seconded By: November 24, 2014 A RESOLUTION CERTIFYING THE 2014 DELINQUENT DUST CONTROL FEES TO THE HENNEPIN COUNTY AUDITOR FOR COLLECTION IN 2015 WHEREAS, the records of the City of Corcoran list certain properties as being delinquent; and WHEREAS, the property owners have been notified of the due date through a direct mailing; and WHEREAS, The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the whole of the assessment with late charge to the city treasurer, except that no late charge shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and may, at any time thereafter, pay to the city treasurer the entire amount of the assessment remaining unpaid, with late charge, to December 31 of the year in which such payment is made. WHEREAS, City of Corcoran Ordinance No. 2011 -261 authorizes certification of such delinquent properties to the Hennepin County Auditor for collection along with an administrative fee. Levy # 18995. NOW, THEREFORE BE IT RESOLVED, the City of Corcoran, City Council hereby directs the Hennepin County Auditor to place upon the tax rolls for taxes payable in 2015 the delinquent accounts which are listed in Exhibit "A" who have not resolved the fees by close of business on November 15, 2014, attached hereto. WHEREAS, the City Council of the City of Corcoran, Minnesota, does hereby find as follows: VOTING AYE ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Hank, Pat ❑ Thomas, Ron VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Hank, Pat ❑ Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 4th day of November 2014. ATTEST: Jeanie Heinecke — City Clerk Kenneth Guenthner - Mayor Page 1 of 1 City Seal Bill Addressl PIN Service Name Dust Control I Pen Bal 1 Total 20411 RUSH MEADOW LN 20624 RUSH MEADOW LN 20610 RUSH MEADOW LN 02- 119 -23 -21 -0004 02- 119 -23 -22 -0002 02- 119 -23 -22 -0003 DUST CONTROL DUST CONTROL DUST CONTROL $118.00 $118.00 $118.00 $10.00 $10.00 $10.00 $128.00 $128.00 $128.00 20600 RUSH MEADOW LN 02- 119 -23 -22 -0004 DUST CONTROL DUST CONTROL DUST CONTROL DUST CONTROL DUST CONTROL DUST CONTROL DUST CONTROL $118.00 $118.00 $118.00 $118.00 $118.00 $118.00 $59.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $128.00 20512 RUSH MEADOW LN 02- 119 -23 -22 -0005 $128.00 10580 CAIN RD 02- 119 -23 -23 -0004 $128.00 10540 CAIN RD 02- 119 -23 -23 -0005 $128.00 10450 CAIN RD 02- 119 -23 -32 -0004 $128.00 10800 TRAIL HAVEN RD 03- 119 -23 -22 -0005 $128.00 20920 HIDDEN PONDS DR 03- 119 -23 -43 -0003 $69.00 10206 BECHTOLD RD 04- 119 -23 -33 -0002 DUST CONTROL DUST CONTROL DUST CONTROL DUST CONTROL DUST CONTROL DUST CONTROL DUST CONTROL DUST CONTROL DUST CONTROL DUST CONTROL DUST CONTROL DUST CONTROL DUST CONTROL DUST CONTROL DUST CONTROL DUST CONTROL DUST CONTROL DUST CONTROL DUST CONTROL DUST CONTROL DUST CONTROL DUST CONTROL DUST CONTROL $118.00 $59.00 $118.00 $85.05 $85.05 $85.05 $72.82 $72.82 $118.00 $118.00 $72.82 $131.21 $131.21 $131.21 $72.82 $131.21 $118.00 $118.00 $121.49 $121.49 $121.49 $118.00 $118.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $128.00 22393 RUSH CREEK DR 05- 119 -23 -14 -0022 $69.00 23825 TESSMER RD 07- 119 -23 -21 -0001 $128.00 9927 GARDEN LN 08- 119 -23 -12 -0004 $95.05 9840 GARDEN LN 08- 119 -23 -13 -0009 $95.05 9823 GARDEN LN 08- 119 -23 -13 -0011 $95.05 9730 SUNDANCE RD 08- 119 -23 -13 -0021 $82.82 9840 SUNDANCE RD 08- 119 -23 -13 -0024 $82.82 9785 BECHTOLD RD 08- 119 -23 -14 -0002 $128.00 9847 BECHTOLD RD 08- 119 -23 -14 -0014 $128.00 9831 SUNDANCE RD 08- 119 -23 -21 -0012 $82.82 9848 RUSH CREEK BLVD 08- 119 -23 -23 -0004 $141.21 9750 RUSH CREEK BLVD 08- 119 -23 -23 -0008 $141.21 9733 RUSH CREEK BLVD 08- 119 -23 -23 -0016 $141.21 9825 SUNDANCE RD 08- 119 -23 -24 -0005 $82.82 9720 RUSH CREEK BLVD 08- 119 -23 -24 -0007 $141.21 9837 TRAIL HAVEN RD 09- 119 -23 -14 -0001 $128.00 9515 TRAIL HAVEN RD 09- 119 -23 -41 -0003 $128.00 9515 FOX VALLEY DR 09- 119 -23 -42 -0008 $131.49 9536 FOX VALLEY DR 09- 119 -23 -42 -0011 $131.49 9500 FOX VALLEY DR 09- 119 -23 -43 -0010 $131.49 21414 MEADOW LN 10- 119 -23 -22 -0004 $128.00 10035 TRAIL HAVEN RD 10- 119 -23 -22 -0005 $128.00 21300 MEADOW LN 10- 119 -23 -22 -0009 DUST CONTROL DUST CONTROL DUST CONTROL DUST CONTROL DUST CONTROL DUST CONTROL DUST CONTROL DUST CONTROL DUST CONTROL $118.001 $118.00 $118.00 $139.17 $118.00 $118.00 $118.00 $118.00 $118.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $128.00 21406 MEADOW LN 10- 119 -23 -22 -0012 $128.00 21420 CIRCLE LA 10- 119 -23 -23 -0002 $128.00 9808 LILY POND LN 10- 119 -23 -23 -0013 $149.17 8900 TRAIL HAVEN RD 15- 119 -23 -32 -0001 $128.00 9240 FOXLINE DR 16- 119 -23 -11 -0007 $128.00 9035 TRAIL HAVEN RD 16- 119 -23 -14 -0014 $128.00 22060 STREHLER RD 16- 119 -23 -34 -0006 $128.00 8645 TRAIL HAVEN RD 16- 119 -23 -44 -0005 $128.00 22900 STREHLER RD 17- 119 -23 -32 -0004 DUST CONTROL DUST CONTROL DUST CONTROL DUST CONTROL DUST CONTROL $118.00 $118.00 $138.50 $138.50 1 $138.50 $10.00 $128.00 22814 STREHLER RD 17- 119 -23 -43 -0001 $10.00 $128.00 8715 GARRISON LN 18- 119 -23 -41 -0002 $10.00 $148.50 23119 LARSEN RD 18- 119 -23 -44 -0003 $10.00 $148.50 23107 LARSEN RD 18- 119 -23 -44 -0004 $10.00 $148.50 Bill Addressl 23212 STREHLER RD PIN 18- 119 -23 -44 -0007 19- 119 -23 -22 -0001 Service Name DUST CONTROL DUST CONTROL Dust Control I $118.00 $118.00 Pen Bal $10.00 $10.00 I Total $128.00 $128.00 23817 STREHLER RD 23785 STREHLER RD 19- 119 -23 -23 -0003 DUST CONTROL DUST CONTROL DUST CONTROL DUST CONTROL DUST CONTROL DUST CONTROL DUST CONTROL DUST CONTROL DUST CONTROL DUST CONTROL DUST CONTROL DUST CONTROL DUST CONTROL DUST CONTROL DUST CONTROL DUST CONTROL $118.00 $118.00 $118.00 $24.62 $24.62 $24.62 $49.24 $49.24 $24.62 $118.00 $118.001 $118.00 $118.00 $118.00 $118.00 $118.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $128.00 8401 TRAIL HAVEN RD 21- 119 -23 -11 -0002 $128.00 8400 TRAIL HAVEN RD 22- 119 -23 -21 -0002 $128.00 7915 CORCORAN TRL W 23- 119 -23 -32 -0002 $34.62 8070 CORCORAN TRL E 23- 119 -23 -32 -0006 $34.62 8010 CORCORAN TRL E 23- 119 -23 -32 -0007 $34.62 7760 CORCORAN TRL E 23- 119 -23 -33 -0010 $59.24 7710 CORCORAN TRL W 23- 119 -23 -33 -0013 $59.24 7800 CORCORAN TRL E 23- 119 -23 -33 -0017 $34.62 21400 LARKIN RD 27- 119 -23 -23 -0001 $128.00 7340 KALK RD 27- 119 -23 -24 -0002 $128.00 20833 70TH AVE 27- 119 -23 -44 -0023 $128.00 20735 70TH AVE 27- 119 -23 -44 -0025 $128.00 7145 WILLOW DR 28- 119 -23 -42 -0005 $128.00 6721 WILLOW DR 33- 119 -23 -12 -0001 $128.00 6685 WILLOW DR 33- 119 -23 -13 -0003 $128.00 6705 WILLOW DR 33- 119 -23 -13 -0005 DUST CONTROL DUST CONTROL DUST CONTROL DUST CONTROL DUST CONTROL DUST CONTROL DUST CONTROL $118.00 $118.00 $118.00 $59.00 $118.00 $118.00 5118.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 510.00 $128.00 6715 WILLOW DR 33- 119 -23 -13 -0007 $128.00 6655 WILLOW DR 33- 119 -23 -13 -0008 $128.00 6221 WILLOW DR 33- 119 -23 -34 -0004 $69.00 6330 WILLOW DR 33- 119 -23 -44 -0001 $128.00 6300 WILLOW DR 33- 119 -23 -44 -0003 $128.00 21124 HORSESHOE TRL 34- 119 -23 -21 -0003 5128.00 TOTAL $7,674.37 $720.00 $8,394.37 City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2015 -71 Motion By: Seconded By: November 24, 2015 A RESOLUTION CERTIFYING THE 2014 DELINQUENT PROPERTY MAINTENANCE FEES TO THE HENNEPIN COUNTY AUDITOR FOR COLLECTION IN 2015 WHEREAS, the records of the City of Corcoran list certain properties as being delinquent; and WHEREAS, the property owners have been notified of the due date through a direct mailing; and WHEREAS, The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the whole of the assessment with late charge, to the city treasurer, except that no late charge shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and may, at any time thereafter, pay to the city treasurer the entire amount of the assessment remaining unpaid, with late charge, to December 31 of the year in which such payment is made. WHEREAS, City of Corcoran Ordinance No. 2011 -261 authorizes certification of such delinquent properties to the Hennepin County Auditor for collection along with an administrative fee. Levy # 18996. NOW, THEREFORE BE IT RESOLVED, the City of Corcoran, City Council hereby directs the Hennepin County Auditor to place upon the tax rolls for taxes payable in 2015 the delinquent accounts which are listed in Exhibit "A" who have not resolved the fees by close of business on November 15, 2014, attached hereto. WHEREAS, the City Council of the City of Corcoran, Minnesota, does hereby find as follows: VOTING AYE ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Hank, Pat ❑ Thomas, Ron VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Hank, Pat ❑ Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 24th day of November 2014. ATTEST: Jeanie Heinecke — City Clerk Kenneth Guenthner - Mayor Page 1 of 1 City Seal Bill Addressl I PIN I Service Name I Prop Maint I Pen Bali Total 7710 CORCORAN TRL W 23- 119 -23 -33 -0013 PUBLIC WORKS $250.00. $10.00, $260.00 FINANCIAL CLAIMS CHECK RANGE 22508 - 22575 CITY OF CORCORAN FINANCIAL CLAIMS REPORT Agenda Item 7a -b Council Meeting Date: November 24, 2014 Prepared By: jheinecke Agenda Item: 7a. FUND #500 Escrow Claims Paid to Amount Project name Brent/Melissa Heinz 2,759.01 Escrow Refund 13 -003 Landform 208.50 Proehl Farm 14 -028 Landform 2,294.25 Sawgrass 14 -027 Landform 292.50 Lennar Final Plat Landform 204.75 Peachtree Wenck 28,101.90 Lennar Wenck 22,880.78 Lennar Design Wenck 8,920.00 Lennar Final Plat Wenck 3,628.00 Peachtree Wenck 1,010.40 Peachtree Storm Water Wenck 1,912.30 Peachtree SewerANater Total 72,21239 Total Funds #500 (See attached Check Detail Register) Agenda Item: 7b. ALL OTHER FINANCIAL CLAIMS (See attached Check Detail Register) Total of Auto Deductions TOTAL EXPENDITURES FOR APPROVAL Auto Deductions 1 Electronic Fund Transfer! Other Disbursements Date Paid to Amount 11/13/14 Net Payroll PR23 31,649.05 11/13/14 Payroll Taxes 12,346.45 11/13/14 Paychex Fee 237.57 11/17/14 PERA 8,653.63 11/17/14 Citi Street - 457 Deferred Comp 1,452.44 11/17/14 Citi Street - Health Care Savings 1,949.15 11/18/14 US Bank - H S A 1,413.38 11/12/14 The Hartford 430.65 Total 58,132.32 Total amount not reflected in Cash Balance Report $ (176,219.13) $ 72,212.39 $ 43,865.13 $ 58,132.32 $ 174,205.84 1-1:1City Hall InformatioMCITY GOVERNMENT1Council, Commissions 8 CommitteeslCouncil InformationlCouncil ClaimsM14 Claims.xis CITY OF CORCORAN CASH BALANCE REPORT November 20, 2014 CashMash x'99 1 l GENERAL FUND G 100 -10100 321,070.30 (6,331.12) RESERVES DONATION FUND G 201 -10100 17,003.46 16,438.22 POLICE DONATION FUND G 202 -10100 (595.22) 1,602.52 FIREARMS SAFETY G 204 -10100 (1,759.87) (87.78) DWI FORFEITURE FUND G 205 -10100 12,978.37 12,422.50 DRUG FORFEITURE FUND G 206 -10100 1,170.16 1,169.62 TRUCK SAFETY G 207 -10100 5,875.47 5,579.90 ASPHALT MAINTENANCE G 305 -10100 71,547.92 71,514.61 POLICE CAPITAL FUND G 308 -10100 0.00 10,278.55 D /S- EQUIPMENT CERTS G 309 - 10100 (40,458.75) (24,515.00) CO. RD. 19 IMPROVEMENT G 310 - 10100 10,037.01 (2,335.59) 20128 PUBLIC WORKS BOND D/S G 311 -10100 21,358.16 34,125.00 TAX INCREMENT FINANCING G 401 -10100 1,828,696.70 1,688,443.69 INFRASTRUCTURE PLANNING G 402 -10100 (0.13) (214.28) FACILITY EXPANSION D/S G 407 -10100 (11,485.91) (13,357.18) PUBLIC WORKS FACILITY G 411 - 10100 140,980.82 1,240,620.94 PARK CAPITAL FUND - DEDICATION G 415 -10100 356,903.55 342,718.60 CAPITAL - EQUIPMENT CERTS G 416 -10100 125,287.79 3,202.46 ..................... SHANNON LANE G 417- 10100 1,799,39 1,682.92 HACKAMORE UPGRADE (LENNAR) G 419 -10100 285,000.00 0.00 WETLAND RESTORATION G 420 -10100 100,000.00 0.00 ESCROW HOLDING FUND G 500 -10100 427,354.67 137,753.99 CIVIC ORGANIZATIONS G 509 -10100 6,000.09 6,000.09 WATER G 601-10100 1,855,463.81 (20,708.65) SEWER G 602 - 10100 1,020,392.94 (13,943.90) INVESTMENT CONTROL G 999 -10100 190.62 62.39 Total Cash 6,554,811.35 3,492,122.50 Farmers Savings Acct PARK CAPITAL FUND - MEMORIAL G 415 -10102 11,691.57 j 9,163.98 Change in Market !Value GENERAL FUND G 100 -10105 0.00 0.00 Grand Total Cash 6,566,502.92 3,501,286.48 Due to Other Funds INFRASTRUCTURE PLANNING G 402 -20700 0.00 (177,632.76) SHANNON LANE G 417 -20700 27,033.44 (96,782.09) Total Due to Other Funds 27,033.44 (274,414.85) CORCORAN, MN 11/20/14 2:37 PM Page 7 Check Detail Register@ November 2014 Check Amt Invoice Comment Paid Chk# 022569 11/24/2014 TESSMER ROSANNE Y E 100 - 41410 -210 Operating Supplies (GENERAL) $90.00 2014 GEN 2014 GENERAL Total TESSMER ROSANNE $90.00 Paid Chk# 02257Q E100-41410-210 Operating Supplies (GENERAL) $164.25 2014 GEN 2014 GENERAL Total THEIS DOROTHY $164.25 Paid Chk# 022571 11/24/2014 VERIZejN WIR LE ESS . ". E 100 -42100 -321 Telephone $245.07 9734465495 MDC AIR CARDS Total VERIZON WIRELESS $245.07 Paid Chk# Q22572 19/24/2014 WENCK ASSOCIATES, INC, ,,.,.m.... ............. ................. �. E 411-43100-303 Engineering Fees $302.40 11404521 PUBLIC WORKS DEMO E 100 -43170 -300 Professional Srvs (GENERAL) $389.00 11406088 GENERAL E 100- 43170 -300 Professional Srvs (GENERAL) $242.00 11406088 MEETINGS /GENERAL E 100 -43170 -300 Professional Srvs (GENERAL) $302.50 11406088 PLANNING MEETINGS E 100- 43170 -300 Professional Srvs (GENERAL) $384.00 11406088 STORMWATER/WCA E 100- 43170 -300 Professional Srvs (GENERAL) $300.00 11406088 MSA E 100 - 43170 -300 Professional Srvs (GENERAL) $60.50 11406088 PAVEMENT MANAGEMENTICIP F 601 -49400 -303 Engineering Fees $272.00 11406088 GENERAL G 500 -20335 Lennar Eng Plan Review /Modific $28,101,90 11406089 ENGINEERING G 500 -20320 Lennar Design $22,880.78 11406090 ENGINEERING G 500 -20339 Lennar-PUD Final $8,920.00 11406091 ENGINEERING E 601 -49400 -303 Engineering Fees $1,193.50 11406092 WATERMAIN CSAH 101 E 401 -41900 -300 Professional Srvs (GENERAL) $5,136.60 11406094 DOWNTOWN UTILITY STREET PROJECT G 500 -20337 Peachtree -CPA $3,628.00 11406095 ENGINEERING G 500 -20347 Peachtree Storm Water $1,010.40 11406095 ENGINEERING G 500 -20345 Peachtree Sewer and Water $1,912.30 11406095 ENGINEERING Total WENCK ASSOCIATES, INC. $75,035.88 Paid Chic# 022573 11/24/2014 WESTSIDE WHOLESALE TIi4E E 100 - 43100 -220 Repair /Maint Supply (GENERAL) $20.36 736191 REPAIR Total WESTSIDE WHOLESALE TIRE $20.36 .'Paid Chk# 622574_ "11124/2014 WRIGHT�HENNEPIN�ELECTRIC � � � -� � „... ....,.�._m. „.,......_._. E 100 -43100 -381 Street/Signal Lights $34.89 110914 CTY RD 10 /CTY RD 116 SIGNAL E 100 -431.00 -381 Street/Signal Lights $20.49 110914 Co Rd 10 & Treptaus: 7400 E 100 -43100 -381 Street/Signal Lights $20.49 110914 Co Rd 10 & Stanchion: 7600 E 100- 43100 -381 Street/Signal Lights $20.49 11.0914 Co Rd 10 & 50: 7700 E 100 -43100 -381 Street/Signal Lights $20.49 110914 Co Rd 10 & St Thomas: 7500 E 100- 45200 -380 Utility & Services (GENERAL) $10.09 110914 8200 COUNTY RD 116 E 100- 43100 -380 Utility & Services (GENERAL) $27.95 110914 9100 CO RD 19: 150 - 1688 -8463 E 100- 45200 -380 Utility & Services (GENERAL) $12.05 110914 75TH AVE & HWY 116 E 100- 43100 -381 Street/Signal Lights $12.05 110914 Co Rd 10 & Maple Hill: 7300 E 100 -43100 -380 Utility & Services (GENERAL) $32.95 110914 9525 CAIN RD: 150 -1689 -5230 E 100-42100-380 Utility & Services (GENERAL) $1678 110914 6510 CTY RD 116 /SIREN 150 -1680 E 100- 45200 -380 Utility & Services (GENERAL) $68.51 110914 BALL PARK CORCORAN, Mil 11 120! 14 2:37 PM Page 8 *Cheek Detail Register@ November 2014 E 100 - 43100 -381 StreeUSignal Lights $23.41 110314 Street Lighting Total XCEL ENERGY _ $23.41 10100 Farmers State Bank $116,077.52 Fund Summary 10100 _Farmers State_ Bank Check Amt Invoice Comment 205 DWI FORFEITURE FUND $79.17 401 TAX INCREMENT FINANCING $5,136.60 411 PUBLIC WORKS FACILITY E 100 -42100 -380 Utility & Services (GENERAL) $8.25 110914 CIVIL DEFENSE SIREN E 100 -02100 -380 Utility & Services (GENERAL) $8.36 110914 SIREN MAPLE HILL E 100 -41941 -380 Utility & Services (GENERAL) $18.56 110914 SCHOOL PROPERTY E 100 - 41941 -380 Utility & Services (GENERAL) $721.17 110914 8200 COUNTY RD 116 E 601 -49400 -380 Utility & Services (GENERAL) $10.03 110914 19090 BASS LAKE RD/WATER FLOW Total WRIGHT HENNEPIN ELECTRIC $1,063.60 Paid Chk# 022575 11124/2014 XCEL ENERGY E 100 - 43100 -381 StreeUSignal Lights $23.41 110314 Street Lighting Total XCEL ENERGY _ $23.41 10100 Farmers State Bank $116,077.52 Fund Summary 10100 _Farmers State_ Bank 100 GENERAL FUND $36,398.09 205 DWI FORFEITURE FUND $79.17 401 TAX INCREMENT FINANCING $5,136.60 411 PUBLIC WORKS FACILITY $302.40 415 PARK CAPITAL FUND $380.00 500 ESCROW HOLDING FUND $72,212.39 6®1 WATER $1,522.20 602 SEWER $46.67 $116,077.52 CORCORAN, MN 11/20114 2:37 PM Page 1 *Check Detail Register@ November 2014 Check Amt Invoice Comment 50100 Farmers State Bank E 100-41410-210 Operating Supplies (GENERAL) $211.50 2014 GEN 2014 GENERAL Total AKSTETER, BONNIEIJERRY $211.50 Paid Ghk# 022509 1112412014 BEAUDRY OIL COMPANY E100-41920-210 Operating Supplies (GENERAL) $76.92 103114 GASOLINE E 100- 43100 -212 Motor Fuels $217,02 103114 GASOLINE E 100- 43100 -212 Motor Fuels $1,504.50 103114 DIESEL E 100 - 43100 -212 Motor Fuels $1,591.00 103114 DIESEL G100-15500 Prepaid Items $1,483.41 103114 PREPAID GASOLINE E 100-42100-212 Motor Fuels $1,788.33 10.3114 SQUAD FUEL Total BEAUDRY OIL COMPANY $6,661.18 E 100 -43100 -321 Telephone Paid Chk# "022510 -7 11i24i2014 BECHTOLD, CLYDE E 100- 43100 -131 Employer Paid Health Total BECHTOLD, CLYDE Paid Chk #022511 ���1112412014��BENSON LINDA �� E 100- 41410 -210 Operating Supplies (GENERAL) Total BENSON LINDA Paid Chk# �022512 �rri 11124I2014�'CAR5ON, GLELLAI E 205 -42100 -304 Legal Fees E 602 -49450 -304 Legal Fees E 601- 49400 -304 Legal Fees E 100 -41600 -300 Professional Srvs (GENERAL) E 100- 42100 -304 Legal Fees E 100- 41600 -300 Professional Srvs (GENERAL) Total CARSON, CLELLAND & SCHREDER $350.00 2014 FSA 2014 EMPLOYER PAID HEALTH $350.00 $220.50 2014 GEN 2014 GENERAL $220.50 $79.17 102914 FORFEITURE $46.67 102914 LEGAL $46.67 102914 LEGAL $140.00 102914 CIVIL -IPAD $1,318.59 102914 CRIMINAL -LEGAL $1,423.34 102914 CIVIL -LEGAL $3,054.44 Pain Chk4w022513 11/24/2014 CENTE-WOINT ENERGY HOUSTON E 100 - 41941 -380 Utility & Services (GENERAL) $33.99 110614 NATURAL GAS E 100 -45200 -380 Utility & Services (GENERAL) $19,73 110614 NATURAL GAS Total CENTERPOINT ENERGY HOUSTON $53.72 Paid Chk# 022514 11/24/2014 CENTERPOINT ENERGY- 9100�wp E 100 -43100 -380 Utility & Services (GENERAL) $247.51 103114 NATURAL GAS -9100 Total CENTERPOINT ENERGY -9100 $247.51 E 100 -43100 -321 Telephone $116.79 102114 -9100 LAND LINE/FIRE MONITOR Total CENTURY LINK $116.79 .Paid Chk# 022596 ,'11:12412014 uw CHELSEA E 415 -45200 -300 Professional Srvs (GENERAL) $380.00 111314 FALL MAINTENANCE E 100-41941-400 Repairs & Maint Cont (GENERAL $80.00 111314 FALL MAINTENANCE Total CHELSEA CAYE $460.00 CORCORAN, MN 11120!14 2:37 PM Page 2 'Check Detail Register@ November 2014 Check Amt Invoice Comment Paid Chk# 022517 11124!2014 CINTAS - 470 E 100- 41941 -210 E 100- 43100 -210 E 100 - 43100 -417 E 100 - 41941 -210 E 100 -42100 -223 E 100- 43100 -210 E 100 -43100 -210 E 100 -43100 -417 E 1.00 -41941 -210 E 100-42100-223 E 100- 43100 -210 E 100 - 43100 -417 E 100 -41941 -210 Operating Supplies (GENERAL) Operating Supplies (GENERAL) Uniforms Operating Supplies (GENERAL) Building Repair Supplies Operating Supplies (GENERAL) Operating Supplies (GENERAL) Uniforms Operating Supplies (GENERAL) Building Repair Supplies Operating Supplies (GENERAL) Uniforms Operating Supplies (GENERAL) Total CINTAS - 470 $42.62 470486328 $18.28 470486330 $126.98 470486331 $42.62 470489686 $32.75 470489687 $49.98 470489688 $44.30 470489689 $86.98 470489690 $42.62 470492976 $32.75 470492977 $18.28 470492978 $86.98 470492980 $45.57 470495979 $670.71 CITY HALL RUGS PW RUGS PW UNIFORMS CITY HALL RUGS FLOOR MATS PW RUGS PW TOWELS PW UNIFORMS CITY HALL RUGS FLOOR MATS PW RUGS PW UNIFORMS COMMUNITY CENTER RUGS Paid "Chk# 022518 11%24/2414 COMCAST- INTERNET E 100 -42100 -321 Telephone $63.45 110514 PD INTERNET E 100 -41941 -321 Telephone $63.45 110514 CITY HALL INTERNET Total COMCAST- INTERNET $126.90 Paid Chk# 022519 11/24/2014 DUANES SEPTIC SERVICE LLC w....- .mn..........,.._ � .. ...... _ „�.e...,_.. E100-43100-223 Building Repair Supplies $310.00 1710 SERVICE Total DUANES SEPTIC SERVICE LLC $310.00 Paid Chk# "— v,� , — 022520 11/24/2014 ECM PUBLISHERS INC E100-41910-210 Operating Supplies (GENERAL) $45.24 157261 PH -AG PRESERVE E100-41410-210 Operating Supplies (GENERAL) $26.39 157262 ELECTION PAT Total ECM PUBLISHERS INC $71.63 Paid Chk# 022521 11/24/2014 EVOLVING SOLUTIONS INC E 100 -41951 -300 Professional Srvs (GENERAL) $1,500,00 94324 SERVICE SET UP E 100 - 41951 -300 Professional Srvs (GENERAL) $1,250.00 94324 SERVICE Total EVOLVING SOLUTIONS INC $2,750.00 E100-43100-210 Operating Supplies (GENERAL) $39.08 MNTC4101210 SUPPLIES Total FASTENAL COMPANY $39.08 Paid Chk# 022523 ' 1 1 12412 0 14 FEHN SUZANNE E100-41410-210 Operating Supplies (GENERAL) $173.25 2014 GEN 2014 GENERAL Total FEHN SUZANNE $173.25 Paid Chk# 022524 1'1 /2 412 0 1 4 FRANSSELL CATHERINE E 100 - 41410 -210 Operating Supplies (GENERAL) $101.25 2014 GEN 2014 GENERAL Total FRANSSELL CATHERINE $1.01.25 'Paid Chk #022525 � �1112412014FRONTIER PRECISION CORCORAN, MN 111201142:37 PM Page 3 *Check Detail Register® November 2014 Paid Chk# 022528 1.112412014 HEALTH PARTNERS E 100 -42100 -131 Employer Paid Health Check Amt Invoice Comment EMPLOYER PAID HEALTH E 100-41400-131 Employer Paid Health $36.28 E 100- 43100 -225 Landscape /Ditch Materials $440.00 131530 RENTAL FEE $194.52 Total FRONTIER PRECISION $440.00 E 100- 42102 -131 Employer Paid Health $105.99 53181395 EMPLOYER PAID HEALTH E 100- 41410 -210 Operating Supplies (GENERAL) $63.00 2014 GEN 2014 GENERAL EMPLOYER PAID HEALTH- DONAHUE Total HAGS, MARY $63.00 $502.75 Paid Chk# 022527 11/2412014 HANSMANN, MICHELLE "--- -- --- -- — _" "'" _. E100-41410-210 Operating Supplies (GENERAL) $72.00 2014 . GEN 2014 GENERAL Total HANSMANN, MICHELLE $72.00 Paid Chk# 022528 1.112412014 HEALTH PARTNERS E 100 -42100 -131 Employer Paid Health $101.12 53181395 EMPLOYER PAID HEALTH E 100-41400-131 Employer Paid Health $36.28 53181395 EMPLOYER PAID HEALTH E 100- 43100 -131 Employer Paid Health $194.52 53181395 EMPLOYER PAID HEALTH E 100- 42102 -131 Employer Paid Health $105.99 53181395 EMPLOYER PAID HEALTH E 100 - 41300 -131 Employer Paid Health $64.84 53181395 EMPLOYER PAID HEALTH- DONAHUE Operating Supplies (GENERAL) Total HEALTH PARTNERS $502.75 E 100 - 42100 -210 Operating Supplies (GENERAL) Pa €d Chk# 022529 11/24/2014 HEGG KATY' --, --- -, ,,- .,.-- I- -. --- w...a,. E 100 - 41410 -210 Operating Supplies (GENERAL) $130.50 2014 GEN 2014 GENERAL Total HEGG KATY $130.50 Chk# 022530 11/24/2014 HEINECKE, JEAME E 100 -41410 -210 Operating Supplies (GENERAL) $226.82 111414 ELECTION SUPPLIES Total HEINECKE, JEANIE $226.82 Pad Chk# 022531 11/24/2014 HEINZ�BRENT G 500 -20304 Brent Heinz $2,759.01 13 -003 ESCROW REFUND Total HEINZ BRENT $2,759.01 Paid�Chk# 022532 11/24/2014 CO SHERIFF -MC129 E 100 -42100 -323 Radio Units E 100 -42100 -323 Radio Units E 100 -43100 -210 Operating Supplies (GENERAL) Total HENN CO SHERIFF -MC129 $45.00 1000051175 HSCO CAD $842.75 1000051483 RADIO /MDC $127.20 1000051561 RADIO ADMIN FEE $1,014.95 Paid Chk# 022533 11/24/2014 HEN N' CO TAXPAYER SERVICES __'T__'1__1_1Mrv_w E 100 - 41941 -210 Operating Supplies (GENERAL) $46.59 271192344002 PROP TAX -RYAN WETLAND Total HENNEPIN CO TAXPAYER SERVICES $46.59 E100-41410-210 Operating Supplies (GENERAL) $69.75 2014 GEN 2014 GENERAL Total HILL HARTKOPF MARY $69.75 Paid Chk# 022535 rn11/24/2014 INTL SECURITY PRODUCTS E 100 - 43100 -210 Operating Supplies (GENERAL) $60.00 3043598 EQUIPMENT E 100 - 42100 -210 Operating Supplies (GENERAL) $239.97 3043598 EQUIPMENT CORCORAN, MN 11/201142:37 PM Page 4 *Check Detail Register@ November 2014 Check Amt Invoice Comment Total INTL SECURITY PRODUCTS $299.97 Paid Chk# 022536 11124/2014 JOHNSON GERALD E100-41410-210 Operating Supplies (GENERAL) $204.25_ 2014 GEN 2014 GENERAL Total JOHNSON GERALD $204.25 Paid Chk# 022537 11/24/2014 JOHNSON, JOANN E 100 - 41410 -210 Operating Supplies (GENERAL) $141.75 2014 GEN 2014 GENERAL Total JOHNSON, JOANN $141.75 E 100 -41410 -210 Operating Supplies (GENERAL) _$72.00 2014 GEN 2014 GENERAL Total KAISER, LORI $72.00 E 100 - 41410 -210 Operating Supplies (GENERAL) $94.50 2014 GEN 2014 GENERAL Total KEMNA EDWARD $94.50 Paid Chk# 022540 11/24/2014 4 KOTHRADE NIARLYS E 100 - 41410 -210 Operating Supplies (GENERAL) $54.00 2014 GEN 2014 GENERAL Total KOTHRADE MARLYS $54,00 G 500 -20361 Proehl Farm $208.50 22522 PROEHL PRELIM E 100 - 41910 -300 Professional Srvs (GENERAL) $385.50 22522 SCHERBER AG PRESERVE E 100 - 41910 -300 Professional Srvs (GENERAL) $1,604.25 22522 PARK DEDICATION ORDINANCE G 500 -20360 Schendel Property 14 -027 $2,294.25 22522 SAWGRASS PUD REZONE G 500 -20339 Lennar -PUD Final $292.50 22522 LENNAR FINAL PLAT G 500 -20337 Peachtree -CPA $204.75 22522 PEACHTREEISCHENDELL E 100 -41910 -300 Professional Srvs (GENERAL) $2,293.27 22522 GENERAL PLANNING Total LANDFORM $7,283.02 'Pai'a'Ehk# 022542 —,1 1/24/2014 LINQUIST, ANGIE- --� . .,.----'—.Y.,-L --,- -., v E100-41410-210 Operating Supplies (GENERAL) $135.00 2014 GEN 2014 GENERAL Total LINQUIST, ANGIE $135.00 Paid Chk# 022543 11/24/2014 E 100 - 41951 -207 Computer Supplies 1858043 SERVICE Total LOFFLER _$75.00 $75.00 Paid Chk# 022544 11/24/2014 LOBE E 100 - 43100 -212 Motor Fuels $372.62 5575 SUPPLIES Total LURE -TECH ESI $372.62 'Pa id ' Chk# 0225451112412014� LUBRICATION TECHNOLOGIES INC ��. z .��n�� „�� "����- ����.. -.'��� E 100- 43100 -212 Motor Fuels $1,322.75 537240 SUPPLIES Total LUBRICATION TECHNOLOGIES INC $1,322.75 Paid Chk# 022546 e 11/24/2014 MADE BQNNIE� ,.o.. �.,........, CORCORAN, MN 11/204 2:37 Pw Page 5 *Check Detail Register@ November 2014 Check E 100-41410-210 Operating Supplies (GENERAL) $2.11,38 2014 GEN 2014 GENERAL Total: MAUE BONNIE $211,38 E 10042100-200 Office Supplies (GENERAL) *34.99 47800 nuPPusa Total MEmAaoS MAPLE GROVE *3*.99 R�T(5_QE_Sf'_1NSPECTION -SERVICES s1uu'4x400-3uu Professional amn(oENERAA $2,406.32 OCTOBER 2014 omm| METRO WEST INSPECTION SERVICES $2,40 6.32 _11`1014 Tj"64^HZ,� --I' ---�—�----�-----'---^-----~---~---------~�—�-------'-----'------ E1OO4teUQ433 Dues and Memberships $1,698.00 2015 2015 FUNDING Total MISSIONS INC $1.6e8.00 E 10045100-226 Sign Repair Materials $56.42 183807 SIGN Total xK'nS(Gm CO, INC *56.42 E100-43100a10 Operating Supplies (osmERAL) $15e.ee 967399 SUPPLIES s10043100a10 Operating Supplies <osmsRA4 $33.58 975558 SUPPLIES Total NAPA AUTO PARTS 'ooRc0RAN $189,46 P��������zG�� '11/u4�V�4 Ns�T�RA --------------------------------'---------------------- s1oo~^n1n0-na1 Telephone *144.00 1101 1 NTsRNET8sRv|os Total NsXTERA *144,00 lP�a_idChki~ ������--'~—~�--~��~---~~—'---------��-�~—~~'�—�'—~-------'------- s1oo'41*1oa10 Operating Supplies (GENERAL) 2014osN 2014 GENERAL Total NORDSTROM WARREN __$130L50 *130.50 ~ �F��E l�POT~�--~�---�----~—~--------'---~--~--'-- --~^------~�----------------- E 1OO-41410-u10 Operating Supplies (GENsR*L) $22.38 74001008e001 auppusS E 10042100-200 Office Supplies {GENEnAL} $11.1$ 740010089001 SUPPLIES Total OFFICE DEPOT $33.57 'Paid C6k#rO22S55---ll724/2Q14-0 -----------'-----------�~^~—~—~----'~~�~-----~---~------ MANN BROTHERS PAVING INC s1OU'431U0-2o3 Asphalt Ma|nvpatching *20$J7 11385 SUPPLIES Total oMAmm BROTHERS PAVING INC $20$,77 ���������-����--������ ��J�~—�~---~--~—�-~~------�------'---�--'---------'---'----------~— E100-41410-210 Operating 8upp||oo<Gsmsn*Q __$130,50 2014Gsm 2014 GENERAL Total psaoHsLS*AROm *130.50 'iS� s100'*1410'210 Operating Supplies (GsNsRAL) *63.00 2014osm 2014 GENERAL Total PR0PSgmGA|L *no.00 CORCORAN, INN 11120114 2:37 PM Page 6 *Check Detail Register@ November 2014 Check Amt Invoice Comment Paid Chk #022558- 11124!2014 FaATKE SHARON E 100 -41410 -210 Operating Supplies (GENERAL) 2014 GEN 2014 GENERAL Total RATKE SHARON __$184.50 $184.50 Paid Chk# 022559 19/24/2014 ROCKFORD TESTING SOLUTIONS E 100- 43100 -210 Operating Supplies (GENERAL) $80.00 111214 DOT TESTING Total ROCKFORD TESTING SOLUTIONS $80,00 E 100-41410-210 Operating Supplies (GENERAL) $69.75 2014 GEN 2014 GENERAL Total ROOS BERTHA $69.75 Paid C 02256 11124/2014 SCHERBER ANN ......hk# E 100 -41410 -210 Operating Supplies (GENERAL) $137.25 2014 GEN 2014 GENERAL Total SCHERBER ANN $137.25 E 100- 43100 -321 Telephone $246.63 391283315156 CELL SERVICE E 100 -42100 -321 Telephone $226.47 391283315156 CELL SERVICE Total SPRINT $473.10 Paid Chk #��022563 X1112412014 5T MICHAEL SPINAL E 100-43100-210 Operating Supplies (GENERAL) _ $85.00 103114 DOT TESTING dotal ST MICHAEL SPINAL REHAB CENTER $85.00 Paid Chk# 022564 n 1 112 412 0 1 4 STIEG, JAN .. w,.,,..., E 100- 41410 -210 Operating Supplies (GENERAL) $144.00 2014 GEN 2014 GENERAL Total STIEG, JAN $144.00 Paid -Chk# 022565— 11/24/2014 —STREICHER S E 100 -42100 -417 Uniforms $298.96 11120668 PSD E 100 -42100 -417 Uniforms $74.99 11120672 PSD E 100- 42100 -417 Uniforms $12.99 11120963 PSD E 100 - 42100 -417 Uniforms $485.87 11121397 PSD E 100 - 42100 -417 Uniforms $7.99 11121791 PSD Total STREICHER S POLICE EQUIPMENT $880.80 Paid Chk# 022566 1112412014 SUBUFtBAITIRE WHOLESALE INC�������� " "� E 100- 43100 -220 Repair /Maint Supply (GENERAL) $567.2_0 1.0129418 PARTS Total SUBURBAN TIRE WHOLESALE INC $567.20��� 'Val, " . Paid C6. hk# 022567 11/24/2014 TADYCH PATRICIA , .. , .......,,..... �,u., ... „ ., E 100 - 41410 -210 Operating Supplies (GENERAL) $141.75 2014 GEN 2014 GENERAL Total TADYCH PATRICIA $141.75 E100-41941-400 Repairs & Maint Cont (GENERAL $365.00 52229 MONTHLY CITY HALL CLEANING Total TEGRETE $365,00 City of Corcoran Consultant Summary November 24, 2014 Name Invoice Date Check # Amount Due Carson, Clelland & Schreder 10129/14 22512 3,054.44 Landform 11/13/14 22541 7,283.02 /Metro West Inspection Service 11/11/1.4 22548 2,406.32 Wenck Associates Inc 11/18/14 22575 75,035.88 Total 87,779.66 HACity Hall lnformation\CITY GOVERN MENT1Council, Commissions & Committees\Council Information\Council Claims12014 Claims.xls Carson, Clelland & Schreder OCT 31 2014 - ATTORNEYS AT LAW 6300 SHINGLE CREEK PARKWAY STE 305 MINNEAPOLIS, MN 554302190 (763)-561-2808 October 29, 2014 CITY OF CORCORAN 8200 CO RD 196 CORCORAN, MN 55340 Professional Services Amount ..Civil 9/30/2014 Conference with Brad, conference with council member Cossett regarding park dedication 46.67 issue 10/2/2014 Conference with Brad, draft memo regarding closed meetings; conference with Jeanie 210.00 regarding quit claim deed for execution by her and the Mayor (Nagengast) 10712014 Review data request (Holford) and conference with Jeanie and Brad 93.33 10/10/2014 Conference with Brad, review easement issues and issues relating to council vacancy, 186.67 review Minn. Stat. 412.02 and note to Brad 10/15/2014 Lunch with police chief candidates NO CHARGE Conference with Brad regarding miscellaneous subjects 70.00 10/16/2014 Conference with Brad regarding miscellaneous topics 46.67 10/23/2014 Prepare for meeting, review of agenda and conference with Brad 350.00 Attend city council meeting 373.33 10/24/2014 Correspondence and conference with Brad regarding recycling contract 46.67 SUBTOTAL: j 1,423.341 .IPAD Complaint 10/14/2014 Review IPAD opinion 70.00 10/17/2014 Conference with Brad and newspaper reporter regarding IPAD report 70,00 SUBTOTAL: [ 140.00] .Lennar & Sewer and Water 9/30/2014 Conference with Brad, receipt and review of properties for closed session from Kent 46.67 1 011 3/2014 Review correspondence from Brad regarding easements 46.67 SUBTOTAL: ( 93.34] CITY OF CORCORAN Page 2 Amount Criminal 9/30/2014 Preparation for 10/1 cases 31,67 Correspond with defense attorneys, advocate, defendants, victims, witnesses, review 47.50 discovery, note files 10/1/2014 Attend morning arraignment and pretrial hearings 47.50 10/3/2014 Prepare disposition letter regarding 1011 cases, follow up instructions to legal assistants 31.67 10/5/2014 Finish 10/1 disposition, review cases in MNCIS, prepare memorandums to files 2375 10/7/2014 Preparation for 10/8 cases 23.75 10/8/2014 Attend arraignments and pretrial hearings 63.33 10/9/2014 Review cases in MNCIS, prepare disposition letter regarding 10/1 cases and follow up 23,75 instructions to assistants 10/10/2014 Review discovery, note file 47.50 10/11/2014 Begin disposition letter regarding 1018 cases, review cases in MNCIS and prepare 23.75 memorandums to files 10/13/2014 Preparation for 10114 cases 15.83 Finish follow up instructions to legal assistants, memorandums to files and review theft 15.83 priors in MNCIS Correspond with inspector, update file 15,83 10/14/2014 Attend arraignments and pretrial hearings 47.50 10/17/2014 Prepare disposition letter regarding 10/8 cases with follow up instructions to assistants, 23.75 prepare memorandums to files, review cases in MNCIS Preparation of one complaint 40.00 Correspond with defense attorneys, probation, review discovery, note files 31.67 1.0120/2014 Begin disposition letter, memorandums to files, follow up instructions to legal assistants 15.83 regarding 10114 cases 10/21/2014 Attend hearings at Brookdale court, draft agreements, discuss cases with defendants, 23.75 exchange discovery, correspond with court 10/22/2014 Handle arraignment /pretrial /in- custody /Rasmussen calendar at Brookdale court 47.50 10,12312014 Review reports and select witnesses for Rasmussen hearing 31.67 Review squad videos 95.00 Prepare memorandum to file, research case law regarding refusal and change of mind 166.25 1 0124/2 01 4 Open criminal files, preparation of criminal complaints; preparation of cases for court 87.50 calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period Open criminal files, preparation of criminal complaints; preparation of cases for court 96.25 calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period Open criminal files, preparation of criminal complaints; preparation of cases for court 43,75 calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period SUBTOTAL: ( 1,162.081 CITY OF CORCORAN Page 3 Amount Vehicle Forfeiture: 10/24/2014 Review police reports, review cases in MNCIS and update status of forfeitures 79.17 SUBTOTAL: [ 79.17] For professional services rendered $2,897.93 Client Expense Charges Criminal Expenses: Westlaw charges for August 156.51 SUBTOTAL: [ 156.51] Total Client Expense Charges $156.51 Total amount of this bill $3,054.44 Previous balance $6,117.35 10/14/2014 Payment -thank you ($6,117.35) Total payments and adjustments ($6,117.35) Balance due $3,054.44 I hereby declare under the penalties of perjury that the foregoing statement for legal services is just and correct and that no part thereof has been paid. Jeffs A. Carson, City Attorney City of Corcoran 8200 County Road 116 Corcoran, MN 5534D 0 V L A N ® F O R M From Site to Finish a 105 South Fifth Avenue iel; 612 -252 -9070 Suite 513 Fax; 612 -252 -9077 Minneapolis, MN 55401 Web: landfofm.ret No. 22522 11/13/2014 Reimbursables Payee Invoice Unit Rate oty Markup Amount Undahl, KendraS 380 .56 36.00 1,00 $20.16 Undahl, Kendra S 380 .56 38.00 1.00 $21.28 Employee Hours Rate Amount Undahl, Kendra S 2.50 117.00 $292.50 Total Professional Services for 30 $292.50 Total Charges for 30 - Review Application $292.50 Total Charges for .003 - t_ennar Ravinia Final Plat, PUt] Final Plan and Vacation $292.50 (city file 14 -003) Page i of 3 Project COR14012.GEN Corcoran Planning Services Invoice 22522 .005 Schendef LUGpA artid PUD.Sketch plan:(cRy f ile 14 005); 30 - Review Application Professional Services Professional Services Employee Hours Rate Amount Lindahl, Kendra S 6.50 117.00 $760.50 Professional Services Employee Hours Rate Amount Lindahi, Kendra S .25 117.00 $29.25 Matze, Mary L Total Professional Services for 30 4.75 75.00 $356.25 $385.50 Total Charges for 30 - Review Application $385.50 Total Charges for .026 - Scherber Ag Preserve (city file 14 -026) $385.50 ,027 Sawgrass PP, PUS and Rezoning (city tale 14 027} ~" 30 - Review Application Professional Services Employee Hours Rate Amount Lindahi, Kendra S 7.75 117.00 $906.75 Matze, Mary L 18.50 75.00 $1,387.50 Total Professional Services for 30 $2,294.25 Total Charges for 30 - Review Application $2,294.25 Total Charges for .027 - Sawgrass PP, PUD and Rezoning (city file 14 -027) $2,294.25 Page 2 of 3 Project COR14012.GEN Corcoran Planning Services Invoice 22522 .028 Proehl.Pireliminary'Plat, Final Plat and variance (city file:l4 028) �O f 30 - Review Application Professional Services Employee Hours Rate Amount Lindahl, Kendra S .50 117.00 $58.50 Maize, Mary L 2.00 75.00 Total Professional Services for 30 Total Charges for 30 - Review Application $150.00 $208.50 _ $208.50 Total Charges for .028 - Proehl Preliminary Plat, Final Plat and variance (city File $208.501 14 -028) 90`'- Crty Business Professional Services Employee Hours Rate Amount Lindahi, Kendra S 19.00 117.00 $2,223.00 Maize, Mary L Total Professional Services for Total Charges for .90 - City Business .25 75.00 $18.75 $2,241.75 Total Charges for $2,241.75 $2,241.75 Invoice Amount $7,283.02 Please remit to: Landform, 105 South Fifth Avenue, Suite 513, Minneapolis, MN 55401 Page 3 of 3 TEAMS: PLEASE DETACH AND RETUPN WITH YOUil REMITTANCE DATE CHARGES AND CREDITS BALANCE BALANCE FOR WARD 13 197 6790 Horseshow Bend 1 267159 14 17 10810 CR 19 1 320109 97 7003 Rollinq Hills 52 50 111 9605 CR 101 31 50 118 20110 Au er 418 83 122 9010 5chutte 31 _ 50 131 22065 Oakdale 314 125 133 20840 Hidden Ponds 1 87106 162 1 21200 CR 50 1 31 50 189 119425 5tieg 1 31 0 192 120042 Hillside 26 125 194 19100 CR 19 87 150 206 1 10104 Trail Haven � 31 0 209 19517 Jackie 31 0 24073Z ..continued . .. METRO WEST INSPECTION ... PAYLASTAMOUNT SERVICES, INC. IN THIS COLUMN PLEASE DETACH AND RETURN WITH YOUR REMITTANCE $ DATE CHARGES AND CREWS BALANCE DALANCE FORWARD C> 14 210 7205 CR 101 8 75 214 9305 Foxline 52 50 221 19529 Jackie 26 25 223 10$10 CR 19 31 150 INVOICE TOTAL: $ 2406 P2 240172 METRO WEST INSPECTION PAY LAST AMOUNT SERVICES, INC. !N THIS COLUMN November 18, 2014 Mr. Brad Martens City Administrator City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Dear Brad: Enclosed are our invoices for October 2014. Unbilled time totaled 12 hours last month and includes unbilled meeting and preparation time, miscellaneous resident questions, and work regarding construction of the Maple Hill Community Center. General engineering items included preparation for the MPCA audit of the City's stormwater program, participation in planning and staff meetings, and continued work regarding municipal state aid. The summary table on the next page separates city expenses from escrow amounts. More details about each line item can be found on individual invoices. if you have any questions as you review this letter or our invoices, please contact me at 763- 479 -4209 or ktorve2wenck.com, or at City Hall. Sincerely, WENCK ASSOCIATES INC. Kent Torve, P.E. Principal T:V294- Corcora0riv°i ces and Budget Tracker etc1209 41October 201410etober 2014 cover leeter.docx wenck Associates, Inc. 1800 Pioneer Creek Center enck p,O. Box 249 Maple Plain, MN 55359 -0249 A. (B00) 472 -2232 Engineers o Scientists (763)479 -4200 Pax(763)479 -4242 Business Professionals wenckmp@werck.com www.we w.wenck.cam November 18, 2014 Mr. Brad Martens City Administrator City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Dear Brad: Enclosed are our invoices for October 2014. Unbilled time totaled 12 hours last month and includes unbilled meeting and preparation time, miscellaneous resident questions, and work regarding construction of the Maple Hill Community Center. General engineering items included preparation for the MPCA audit of the City's stormwater program, participation in planning and staff meetings, and continued work regarding municipal state aid. The summary table on the next page separates city expenses from escrow amounts. More details about each line item can be found on individual invoices. if you have any questions as you review this letter or our invoices, please contact me at 763- 479 -4209 or ktorve2wenck.com, or at City Hall. Sincerely, WENCK ASSOCIATES INC. Kent Torve, P.E. Principal T:V294- Corcora0riv°i ces and Budget Tracker etc1209 41October 201410etober 2014 cover leeter.docx City of Corcoran November 18, 2014 Invoice # City of Corcoran September 2014 Invoices Wenck project # Phase # Project name Amount Page 2 of 3 Total 050 Pre - Design Cost Updating $1,872.50 100 Wetland Delineation and Application $1,179,40 400 Initial Construction Plan Engineering $2,084.70 5UBTOTAL $5,136.60 OTY PROJECTS TOTAL $8,582.50 Continued on next page 7:12294- Cvrcoranllnvvicas and Budget Tracker etc12014100v4er 201450etober 2614 carer lener.docx -.. Wenck Engineers • Scientists Business Professionals 500 -01 General $389.00 500 -02 Council Meetings and Engineering Administrative $242.00 500 -03 Planning Meetings $302.50 600 -01 Stormwater /WCA General Tasks $384.00 700 Municipal State Aid $300.00 700 -05 Pavement Management and CIP $60.50 800 -18 Water Utility General Engineering $272,00 SUBTOTAL $1,950.00 050 Pre - Design Cost Updating $1,872.50 100 Wetland Delineation and Application $1,179,40 400 Initial Construction Plan Engineering $2,084.70 5UBTOTAL $5,136.60 OTY PROJECTS TOTAL $8,582.50 Continued on next page 7:12294- Cvrcoranllnvvicas and Budget Tracker etc12014100v4er 201450etober 2614 carer lener.docx -.. Wenck Engineers • Scientists Business Professionals City of Corcoran November 18, 2014 Invoice # I Wenck Phase # prolect # Project name (Escrow Number) Page 3 of 3 Amount I Total NA NA $2SUBT AL $28,101.90 100 Preliminary Survey, Wetlands, Utilities, Easements $307.00 400 Construction $8,613.00 SUBTOTAL $8,920.00 100 1 Project Engineering and Planning $3,628.00 200 Stormwater ( #.500 20.3471 $1,912.30 400 Sewer and Water - $1,010.40 SUBTOTAL $6,550.70 ESCROW PROJECTS SUBTOTAL $66,453.38 OCTOBER 2014 TOTAL $75,035.88 Ta2294- CorcoranUnvoices antl 6u6getTracker et6201410ctober 209410ctober 2014 cover leuer.docx ...... Wenck Engineers • Scientists Business Professionals 200 Route Surveying and Easements $3,676.00 400 Initial Construction Plan Engineering $2,449.80 500 Appraisal, Property Access, Legal $1,301.18 900 Construction Inspection $15,453.80 SUBTOTAL $22,880.78 100 Preliminary Survey, Wetlands, Utilities, Easements $307.00 400 Construction $8,613.00 SUBTOTAL $8,920.00 100 1 Project Engineering and Planning $3,628.00 200 Stormwater ( #.500 20.3471 $1,912.30 400 Sewer and Water - $1,010.40 SUBTOTAL $6,550.70 ESCROW PROJECTS SUBTOTAL $66,453.38 OCTOBER 2014 TOTAL $75,035.88 Ta2294- CorcoranUnvoices antl 6u6getTracker et6201410ctober 209410ctober 2014 cover leuer.docx ...... Wenck Engineers • Scientists Business Professionals City of Corcoran e -rna ' =bng e�r�li, accnunfirc�@watdi,cam 8200 County Road 116 Corcoran, MN 55340 Project 2294 -01 Corcoran General Engineering Services Professions[ Serdces_'Through Odgb -er 31, 2014 Phase 500 -01 General Professional Personnel Hours Rate Amount Nelson, Susan 1.50 60.00 90.00 Shuck, Jordan 2.00 89.00 178.00 Torre, Kent 1.00 121.00 121.00 Totals 4.50 389.00 Total Labor 389,00 Phase Total $389.00 --- .»..,.,.. -------.--------------- Phase 500 -02 ................... --------------- Council Meetings and Engineering Administrative Professional Personnel Hours Rate Amount Torre, Kent 2.00 121.00 242.00 Totals 2.00 242.00 Total Labor 242.00 Phase Total $242.00 -------------------------------------------------- Phase 500 -03 Planning Meetings Professional Personnel Hours Rate Amount Torre, Kent 150 121.00 302.50 Totals 2.50 302.50 Total Labor 302.50 Phase Total $302.50 -------------------------------------------------- Phase 600 -01 Stormwater /WCA General Tasks Professional Personnel Hours Rate Amount Nelson, Susan 6.40 60,00 384.00 Totals 6.40 384.00 Total Labor 384.00 Phase Total $384.00 -------------------------------------------------- Phase 700 MUNICIPAL STATE AID INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 18 0/a annum interest /finance charge, Please reference the invoice number when sending payment, Federal Tax ID #41- 1520095 Project 2294 -01 Corcoran General Engineering Services Invoice 11406088 Professional Personnel Hours Rate Amount Terhaar, Edward 2,00 150.00 300.00 Totals 2.00 300.00 Total Labor 300.00 Phase Total $300.00 ----------------------------------- Phase 700 -05 Pavement Management and CIP ,.....,..... — — — — — — - Professional Personnel Hours Rate Amount Torve, Kent .50 121.00 60.50 Totals .50 60.50 Total Labor 60.50 Phase Total $60.50 ------_—...»....... r... .M.,.......—......»—......, Phase 800 -18 -- ----------------- Water Utility General Engineering -......,... -- Professional Personnel Hours Rate Amount Claridge, Dale 1.00 151.00 151.00 Torve, Kent 1.00 121.00 121.00 Totals 2.00 272.00 Total Labor 272.00 Phase Total $272.00 Total Invoice Amount $1,950.00 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/211/c 18% annum Page 2 interest /finance charge. Please reference the invoice number when sending payment Federal Tax ID #41- 1520095 Invoice October 31, 2014 Invoice No: 11406089 Brad Martens City of Corcoran 8200 County Road 116 Corcoran, MIS 55340 Project 2294 -17 Lennar Development Professional Services Through October 31 2014 Professional Personnel Hegland, Steven Louwagie, Shawn Mattson, Kevin Schmidt, Rowdy Templin, Kirby Torve, Kent Totals Total Labor Wenck Wenck Azoerates, Inc. 10 Plizeer Creek Center P.O. 6m' 149 Maple %m, MN 55359-0249 (763) 4794200 Fax (753) 4794242 e-maQt osa nt4V@wa &=n Hours Rate Amount 155.90 89.00 13,875.10 13.70 90.00 1,233.00 38.50 96.00 3,696.00 79.50 9100 7,314.00 1.00 7100 72.00 15.80 121.00 1,911.80 304.40 28,101.90 28,101.90 Total Invoice Amount $28,101.90 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 18% annum interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Invoice October 31, 2014 Invoice No: 11406090 Brad Martens City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Project 2294 -18 Southeast District Sewer and Water Project Professional Services Through October 31, 2014 Phase 200 Route Surveying and Easements Professional Personnel Wenck Wenck Avwmtes, Inc. 1600 weer creek center P.O. Sox 249 Maple %e,, MN 55359 -0249 (753) 479 -200 Fax (763) 479 -4242 rmelL eceawtinppweul.mn Hours Rate Amount Quisberg, Jason 5.00 137.00 685.00 5chmidt, Rowdy 22.00 92.00 2,024.00 Totals 27.00 2,709.00 Total Labor 2,709.00 Unit Billing Trimble GPS Unit 885.00 Hubs 12" 30.00 Lath 36" 2.0 Lath @ 26.00 52.00 Total Units 957.00 957.00 Phase Total $3,576.00 - - - - - - - W.,,----------------.,., G..,.....,,.....-.,..,.... W. ,,...,..------------ ,.... -- -- Phase 400 Initial Construction Plan Engineering Professional Personnel Mattson, Kevin Totals Total Labor Reimbursable Expenses Mileage - Reimbursable Parking Reimbursable Hours Rate Amount 25.00 96.00 2,400.00 25.00 2,400.00 44.80 5.00 2,400.00 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -112% 18% annum interest/finance charge, Please reference the invoice number when sending payment. Federal Tax ID #41.1520095 Total Reimbursables 49.80 49.80 Phase Total $2,449.80 -------------------------------------------------- Phase 500 Appraisal, Property Access, Legal and Negotiation Efforts Professional Personnel Hours Rate Amount Claridge, Dale 2.50 151.00 377.50 Jenkins, Jody .20 69.00 13.80 Torve, Kent 7.50 121.00 907.50 Totals 10.20 1,298.80 Total Labor 1,298.80 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -112% 18% annum interest/finance charge, Please reference the invoice number when sending payment. Federal Tax ID #41.1520095 Project 2294 -18 Southeast District Sewer and Water Proje Invoice 11406090 Reimbursable Expenses Postage and Shipping 2.38 Total Reimbursables 2.38 2.38 Phase 900 Construction Inspection Professional Personnel Halls, Matthew Louwagie, Shawn Mattson, Kevin Schmidt, Rowdy Sigtermans, Louis Torve, Kent Unit Billing Lath 36" Totals Total Labor Total Units Phase Total $1,301.18 Hours Rate Amount 42.50 80.00 3,400.00 64.70 90.00 5,823,00 10.50 96.00 1,008.00 26.50 92.00 2,438.00 16.50 88.00 1,452.00 10.80 121.00 1,306.80 171.50 15,427.80 15,427.80 1.0 Lath @ 26.00 26.00 26.00 26.00 Phase Total $15,453.80 Total Invoice Amount $22,880.78 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 18% annum Page 2 interest /finance charge. Please reference the invoice number when sending payment Federal Tax ID #41- 1520095 Invoice October 31, 2014 Invoice No: 11406091 Brad Martens City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Project 2294 -20 CSAH 101 and Gleason Road Turn Lanes Professional Services Throuah October 31, 2014 lk' } Wenck Ass M%,1nc. IBM Fbnea Cnxk Center CA. Box 249 HapkNin,MN S5359-0249 (763) 479.4200 Fax {753) 479 -4242 e- mil: a=unthg@wanck.=n Phase 100 Preliminary Survey, Wetlands, Utilities and Easements Unit Billing Trimble GPS Unit 225.00 Hubs 12" 30.00 Lath 36" 2.0 Lath @.26.00 52.00 Total Units 307.00 307.00 Phase Total $307.00 -------------------------------------------------- Phase 400 Construction Professional Personnel Phase Total $8,613.00 Total invoice Amount $8,920.00 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -112% 180/b annum interest finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Hours Rate Amount Halls, Matthew 14.00 80.00 1,120.00 Louwagie, Shawn 2.60 90.00 234.00 Mattson, Kevin 27.50 96.00 2,640.00 Quisberg, Jason 5.00 137.00 685.00 Schmidt, Rowdy 37.50 92.00 3,450.00 Sigtermans, Louis 5.50 88.00 484.00 Totals 92.10 8,61100 Total Labor 8,613.00 Phase Total $8,613.00 Total invoice Amount $8,920.00 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -112% 180/b annum interest finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 InLvoice October 31, 2014 Invoice No; 11406092 Brad Martens City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Project 2294 -21 Watermain CSAH 101 �t. WIT "I i .,T �i wenck nummes, Inc. = Pbrrtet creek Cenotr R0. Bm 249 Maple Plain, MN 55339.0244 (783) 475.42DO Fox (753) 479 -4242 e -mt; accouatrgWwck.mm Professional Services Through October 31, 2014 Phase 400 Initial Construction. Plan Engineering — — — Professional Personnel Mattson, Kevin Totals Hours Rate Amount 8.50 96.00 816.00 8.50 816.00 Total Labor 816.00 Phase Total $816.00 --------------------------------------------------- ----- _._. —. Phase 500 Appraisal, Property Access, Legal & Negotiation Efforts Professional Personnel Hours Rate Amount Claridge, Dale 2.50 151.00 377.50 Totals 2.50 377.50 Total Labor 377.50 Phase Total $377.50 Total Invoice Amount $1,193.50 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 18% annum interest /finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 CInvoice August 31, 2014 Invoice No: 11404521 Brad Martens City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Project 82294 -0022 Public Works Demo Professional Services Through August 31, 2014 Phase 300 Abatement Contractor Oversight Professional Personnel r 'Wenck Wend Aoxie6es, Inc. = Runeer Crmk Center PA, Sou 249 Mapk Plan, MN 553V -0249 (763) 479 -420 Fax (763) 479 -q242 elmil: trN@V rA,arn Hours Rate Amount Nelson, Collin 230 112.00 302,40 Totals 2.70 302.40 Total Labor 302,40 Phase Total $302.40 Total Invoice Amount $302.40 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 18% annum interest /finance charge. Please reference the invoice number when sending payment Federal Tax ID #41- 1520095 Project B2294 -0022 Public Works Demo Invoice 11404521 Billing Backup Wednesday, October 22, 2014 WAI - Wenck Associates, Inc. Invoice 11404521 Dated 8/31/2014 8:39:31 AM Project B2294 -0022 Public Works Demo Phase 300 Abatement Contractor Oversight Professional Personnel Flours Rate /Amount 573 30011 - Nelson, Collin 8/1/2014 2.70 112.00 302.40 PM /Oversight Totals 2.70 302.40 Total Labor 302.40 Phase Total $302.40 Project Total $302.40 Total this Report $302.40 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 18% annum Page 2 interest /finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520045 Brad Martens kivaj rent rna 4-rmkaQWW1Jn9 +scan City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Project B2294 -0023 Downtown Utility and Street Project 2014 Professional Services Through October 31 2014 Phase 050 Pre - Design Cost Updating Professional Personnel Hours Rate Amount 5chroeher, Mark 1.50 96.00 144.00 Shuck, Jordan 1.30 89.00 115,70 Torve, Kent 12,00 121.00 1,452.00 Ward, Jared 1.30 116.00 150.80 Totals 16.10 1,862.50 Total. Labor 1,862.50 Unit Billing Geographic Information System 1.0 Unit @ 10.00 10.00 Total Units 10.00 10.00 Phase Total $1,872.50 Phase 100 Wetland Delineation and Application Professional Personnel Hours Rate Amount Boll, Wesley .50 98.00 49.00 Lewandoski, Drew 15.70 72.00 1,130.40 Totals 16.20 1,179.40 Total Labor 1,179.40 Phase Total $1,179,40 Phase 400 Initial Construction Plan e=ngineering Professional Personnel Hours Rate Amount Libby, Heather 10.30 105.00 1,081.50 Mattson, Kevin 2.00 96.00 192.00 5chroeher, Mark 7.00 96.00 672.00 Ward, Jared 1.20 116.00 139.20 Totals 20.50 2,084.70 Total Labor 2,084.70 Phase Total $2,084.70 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 18% annum interest /finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Project B2294 -0023 Downtown Utility and Street Project 2014 Invoice 11406094 Total Invoice Amount $5,136.60 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/211/o 18% annum Page 2 interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Brad Martens - \mz)Y/7� 4 a -mini: aaou0ig0.*w k.=m City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Project B2294 -0024 Peachtree Development Professional Services Through October 31,2014 Phase 100 Project Engineering and Planning Professional Personnel Hours Rate Amount Libby, Heather 5.20 105.00 546.00 Quisberg, Jason 16.00 137.00 2,192.00 Shuck, Jordan .50 89,00 44,50 Torve, Kent 5.50 121.00 665.50 Totals 27.20 3,448.00 Total Labor 3,448.00 Unit Billing Trimble GPS Unit 180.00 Total Units 180.00 180.00 Phase Total $3,628.00 Phase 200 Stormwater .. Professional Personnel Hours Rate Amount Templin, Kirby 11.80 72.00 849.60 Torve, Kent 8.70 121.00 1,052,70 Totals 20.50 1,902.30 Total Labor 1,902.30 Unit Billing Geographic Information System 1.0 Unit @ 10.00 10.00 Total Units 10.00 10.00 Phase Total $1,912.30 Phase 400 Sewer and Water Professional Personnel Hours Rate Amount Mattson, Kevin 7.50 96,00 720.00 Torve, Kent 2.40 121.00 290.40 Totals 9.90 1,010.40 Total Labor 1,010.40 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/20% 18% annum interest /finance charge, Please reference the invoice number when sending payment. Federai Tax ID #41- 1520095 Project 62294 -0024 Peachtree Development Invoice 11406095 Phase Total $ *,0 *0.40 Total invoice Amount $6,55O.7O INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -112% 18% annum Page 2 interest /finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41-1520095 MEMORANDUM PATE.. ............... O T .............. .C......0 ........ FRO ............... M RE November 19, 2014 ................................. ............................... Brad Martens ................................. ............................... City Council, Plannir ................................. ............................... Kendra Lindahl, City Agenda Item L A N D F O R M From Site to Finish • 105 South Fifth Street, Suite 513 Minneapolis, MN 55401 Commission. Parks & Trails Commission Planner Active Corcoran Planninq Applications The following is a summary of project status for current, active projects: !to Tel: 612 - 252 -9070 Fax: 612 - 252 -9077 www.landform.net 1. City- Initiated Park Dedication Ordinance Update (City File 14 -007). The city has been considering • number of ordinance amendments. At the November 13th meeting, the Council directed staff to hold • public hearing to consider two minor housekeeping amendments at the December 4th Planning Commission. The Parks Commission reviewed at their November 18th meeting and recommended approval. The Council will consider the amendments in December. Additionally, staff was directed to bring back other potential amendments for consideration in 2015. 2. Administrative Permit and Site Plan to add antennas and modify ground equipment on an existing tower for AT &T antenna at 20140 CR 30 (PID 11- 119 -23 -12 -0001) (city file 14 -019). This applicant may be administratively approved. The application is currently incomplete. 3. Sawgrass Preliminary Plat, Preliminary PUD Development Plan and Rezoning for Peachtree Partners LLC on Schendel property at 20400 County Road 10 (City file 14 -027). The City received the application materials and is currently reviewing for completeness. The Parks and Trails Commission reviewed this request on November 18th and recommended acceptance of a combination of land and cash. The Planning Commission will hold a Public Hearing on December 4th and the City Council will consider the request on December 11tH 4. Donald Tombers Request for Topographic Survey and Wetland Delineation Waiver on property at 9120 Trail Haven Road (PID 15- 119 -23 -21 -0001) (city file no. 14 -029). Don Tombers has requested this waiver to allow subdivision of the 77 acre farm into one lot for the farmstead and one outlot for continued agricultural use. The City Council will consider this request at their November 24th meeting. The applicant will then submit a preliminary and final plat for review. 5. Proehl Preliminary Plat, Final Plat and Variance at 20630 Larkin Road (city file 14 -028). The applicant has requested approval of a variance from the minimum lot size in the UR zoning district to subdivide the existing property to create one lot for the original farmstead and a second lot for the second home on the site. The Planning Commission will hold a Public Hearing on December 4th and the City Council will consider the request on December 11tH 6. Certificate of Compliance for Ag Building at 22080 CR 10 (PID 16- 119 -23 -21 -0003) (city file no. 14 -030). Greg Ebert has requested approval for an agricultural building. This request will be administratively approved. Also, there are a number of projects that have been approved, but are still not filed and closed out: 1. Corcoran Business Park (city file 06 -005). The City Council granted a one year extension to the final plat approval, which expired on April 12, 2011. Staff has spoken to the applicant and is still working to close out this project. Notably, we met with the land owner in February and may have a Landform , SensiblyGreen and Site to Finish® are registered service marks of Landform Professional Services, LLC. 1 new development application for this site later this year. Recent calls to the property owner regarding the project status have not been returned. Hope Ministries Conditional Use Permit for Cemetery and Vacation of Drainage & Utility Easement at 19951 Oswald Farm Road (city file 12 -002). Hope Ministries submitted a request for a conditional use permit to allow a cemetery west of the existing church. The application was approved by the City Council on March 22nd and site work had begun. The letter of credit for site improvements has been released but we are holding the escrow pending completion of the approved landscaping. The applicant has indicated that they are considering a site plan amendment application to modify the approved plans. Staff will reach out again in an effort to close out this file. 3. Ess Addition (city files 05 -017, 08 -003 and 12 -024). The City Council granted an after - the -fact extension for this final plat at their November 29, 2012 meeting and a second extension at the November 25, 2013 meeting. The wetland monuments and lot monuments are installed and staff is working to refund the remaining escrow and close out the file. 4. Lano Equipment at 23580 Highway 55 Site Plan Modifications for Cold Storage Building. (31- 119 -23 -34 -0007) (13 -006). This item was approved by the City Council on July 11 h. The building permit has been issued, but staff has determined that the building was not being built according the approved plans. The applicant submitted revised plans and the City Council approved a site plan modification at the June 12th meeting. City staff is working with them to make the corrections and complete the building and site improvements. Last week, the applicant indicated that they will not be completing the work until next spring. The city has a letter of credit in place to ensure the work is completed as approved. 5. Ess Brothers Site Plan Amendment and Conditional Use Permit Amendment for an accessory building at 9350 County Road (PID # 07- 119 -23 -43 -0004) (City File No. 13 -031) The applicant requested approval of a 5,500 square feet detached, accessory building with 20 -foot sidewalls. The City Council approved this item on January 23rd. The applicant must now file the resolution at the County and then staff will close out the file and refund any remaining escrow. The applicant may apply for a building permit after the resolution is recorded. 6. Maple Hill Estates 3rd Addition Preliminary and Final Plat (PID 24- 119 -23 -43 -0016 and 24- 119 -23- 43 -0014) (city file 14 -001). A site plan and variance was approved on April 25, 2013 for this project, but it was then determined that the new community center should be located on City property. The plat was required to adjust property lines. The City Council approved the preliminary and final plat on March 27th. The mylars were recorded this month and construction has begun. We will be monitoring this throughout construction and due to the financial relationship between the city and the applicant, we will not close out this file until construction is complete. 7. Lennar Final Plat, Vacation, Development Contract and Final PUD Development Plan for "Ravinia" (City file 14 -003). The applications were approved at the April 24th City Council meeting. Staff is now working through the final plan revisions with the applicant. The development contract has been signed, the financial guarantee submitted and the final details are being addressed. An expanded grading plan was approved by the City Council on September 11th and infrastructure work may be beginning this week if the city planner is able to confirm certain conditions have been met. The mylar has been released for filing at Hennepin County and we are simply awaiting proof of recording. No building can begin until the mylar is recorded at Hennepin County. 8. Peachtree Partners LLC request for PUD Sketch Plan, Comprehensive Plan Amendment and EAW for Schendel property at 20400 County Road 10 (City file 14 -005). The sketch plan and comprehensive plan request was reviewed by Parks Commission on March 18th and Planning Commission on March 6th. On June 12th, the City Council approved the Comprehensive Plan amendment. The Met Council completed their review and acted on the request at their August 27tH meeting. The applicant has submitted a voluntary EAW and it has been distributed for public comment. The Public Comment Period ended on October 29th. The City Council approved a finding of no need for EIS at the November 13th Council meeting. We will now close out this file. 9. Lake Independence Regional Trailhead at 23475 CR 10 Rezoning, Site Plan and Variance (PID 18- 119 -23 -12 -0002) (city file 14 -010). Three Rivers Park District has submitted a request for a MEMORANDUM temporary trailhead at this location. The City Council approved the request on July 24th. Three Rivers has indicated that they did not receive any bids this summer and will rebid the project the spring for 2015 construction. 10. Fox Ridge 2nd Addition Final Plat at 9495 Trail Haven Road (PID 09- 119 -23 -41 -0011) (City File 14- 006). This final plat application for a final plat of Outlot A, Baumeister 3rd Addition was approved by the City Council on May 22nd. The applicant will prepare mylar for signature and filing. After the documents are filed, the remaining escrow can be released. 11. Hentges Lawn Land Snow Special Home Occupation at 21310 Meadow Lane (City file 14 -012). The application was approved by the City Council on August 28th. Staff will be working to close out the file. 12. Patnode Farms Preliminary Plat and Final Plat at 22610 County Road 50 (PID 20- 119- 23 -43- 0003) (city file 14 -021). Mike Patnode has submitted a request for plat approval to create one lot for the existing home and one outlot to be sold. The Planning Commission held a public hearing on September 4, 2014 and the City Council approved it at the September 25th meeting. Staff working with the applicant to finalize the documents and release them for filing at the County. 13. Topographic and Wetland Waiver Request from Donald Proehl, Jr. at 20630 Larkin Road (PID 26- 119 -23 -23 -0001) (city file 14 -024). Mr. Proehl has requested approval of a topographic survey and wetland delineation waiver to allow him to subdivide his property to split off a lot for the existing home built for a farmhand from the principal farmstead and farm land. The City Council reviewed this item on September 25, 2014 and approved the waivers. 14. Administrative Permit for a Sprint Antenna replacement at 23400 CR 10 (PID 07- 119 -23 -43 -0004) (city file 14 -025). An administrative permit was received to upgrade the antennas on this existing tower. The application was administratively approved. 15. Agriculture Preserve Initiation and Expiration for John and Staci Scherber on PID 08- 119- 23 -31- 0004 (city file 14 -026). This application was approved at the November 13, 2014 Council meeting. Finally, there are a few projects that have not yet been started but have been identified as action items or future projects: Sign Ordinance Update. At the April 25th Council meeting, the City reviewed a request for the city to initiate a sign ordinance update. Specifically, they requested that the City review the ordinance standards relating to sign area, sign height and internal illumination and, because this is a city -wide issue, that the ordinance update be completed by the City out of the City funds. The Council discussed the issue and directed staff to bring a proposal back at a later date because the Council felt that this was a significant undertaking that would involve much more than this one issue. We will work with the City Administrator to determine the appropriate meeting to have this considered. We have been approached recently by several businesses that like to upgrade their signs but are limited by the sign ordinance. Design Guideline Update for Southeast District /Downtown. The Council approved a Landform proposal to update the existing design guidelines for this area. The design guidelines are adopted as part of the Zoning Ordinance and will be enforced as new development is proposed, consequently, the City Council wishes to revisit that planning effort to ensure it is still consistent with the City's goals. The City Council appointed a subcommittee, but the City Council has decided to delay kickoff as we work through some associated issues as part of some new development plans. The subcommittee has been disbanded and the Council will reconsider this project in 2015. MEMORANDUM STAFF REPORT / Code Compliance Agenda Item: 8 b. Council Meeting: Prepared By: November 24, 2014 Mike Pritchard Topic: Action Required: CODE COMPLIANCE REPORT — October 2014 Information Only Complaints and Concerns Permits and Zoning Referred to Public Building Complaints Nuisiance Grass & Misc. Cases Grading or Overweight Concerns Junk /Junk Weed Animal Home Signs Works, Compaints Referred to Permits - Building Driveway Misc. /Ag Vehicle Violations Occupations Metro West, Zoning Permits Permits Total Vehicles Control Concerns City Attorney Permits Permits or City review Engineer 18 1 8 1 0 1 0 1 2 1 4 1 6 1 8 1 0 1 1 1 10 1 41 1 1 1 2 Code Enforcement Issues: Complaint 14 -018 (2 -14- 2014): Junk /Debris; Junk Vehicles at 19XXX Hillside Drive. The City received multiple complaints from neighbors and has been working with the property owner for many months and the owner had made progress in cleaning up the property. However, progress stalled late summer and the property again started to accumulate debris. The City sent notice on August 14 and a Final Notice on September 4 with a deadline of September 26. A site visit was made and it was determined that no progress was made. The complaint was forwarded to the City Attorney on September 29. Complaint 14 -002 (1/15/2014): Multiple Violations at 76XX Rolling Hills Rd. On September 19, the Corcoran PD received a complaint of vandalism at the property. (A couple remaining windows were broken.) The building was re- secured and continues to be maintained. The City was notified that the property was listed for sale (as -is) on October 8, 2014. Complaint 12 -031 (6 -11- 2012): Hazardous Building at 20XXX County Road 10. The building remains secure. No Update. CITY OF CORCORAN 2014 PERFORMANCE REPORT - GENERAL FUND NOVEMBER 21, 2014 8c. 1 of 5 2014 Variance Account Description 2013 Actual 2014 Budget 2014 Actual Amount Remaining % Remaining Year End Forecast Budqet vs YEF COMMENTS REVENUE Other General Government R 100 -41900 -31020 Delinquent Property Taxes 0.00 0.00% 0.00 0.00 R 100 - 41900 -31100 General Property Taxes 2,579,424.62 2,743,280.00 1,440,462.47 1,302,817.53 47.49% 2,743,280.00 0.00 R 100-41900-31810 Cable Franchise Fee 39,489.00 35,000.00 35,000.00 100.00% 35,000.00 0.00 R 100 - 41900 -32110 Liquor License Fee 18,300.00 18,250.00 18,270.00 -20.00 -0.11% 18,270.00 20.00 Community Center permits R 100 - 41900 -33402 Homestead Credit 11,028.29 0.00 0.00 0.00 0.00% 0.00 0.00 R 100 - 41900 -33420 Ag Preserve Credit 8,414.28 0.00 5,659.21 - 5,659.21 0.00% 0.00 0.00 R 100 - 41900 -33421 PERA State Aid 1,845.00 1,845.00 922.50 922.50 50.00% 1,845.00 0.00 R 100 - 41900 -33422 Other State Grants and Aids 0.00 7,058.00 0.00 7,058.00 0.00% 7,058.00 0.00 LGA R 100 - 41900 -34000 Charges for Services 0.00 0.00 90.00 -90.00 0.00% 60.00 60.00 R 100 - 41900 -34103 Zoning /Land Use Appl Fee 37,805.00 6,000.00 24,030.00 - 18,030.00 - 300.50% 24,000.00 18,000.00 Received more applications than expected R 100 - 41900 -34105 Copies /Maps 338.11 150.00 183.90 0.00 0.00% 184.00 34.00 R 100 - 41900 -34107 Special Assessment Search 100.00 50.00 0.00 50.00 100.00% 0.00 -50.00 R 100-41900-34108 TIF Administration 12,000.00 0.00 0.00 0.00 0.00% 0.00 0.00 R 100 - 41900 -34405 Clean Up Day Income 675.00 675.00 1,425.00 - 750.00 - 111.11% 1,425.00 750.00 R 100 - 41900 -36200 Miscellaneous Revenues 16,075.00 2,500.00 24,903.21 0.00 0.00% 25,000.00 22,500.00 Deferred special assessment revenue/Work Comp insurance dividend R 100-41900-36210 Interest Earnings 1,028.47 3,000.00 0.00 3,000.00 100.00% 2,000.00 - 1,000.00 R 100- 41900 -36220 Other Rents and Royalties 10,848.00 10,848.00 9,840.00 1,008.00 9.29% 9,840.00 - 1,008.00 Cropland rental bid lower than expected R 100 - 41900 -36230 Donations 1,300.00 1,000.00 1,150.62 - 150.62 0.00% 1,150.00 150.00 R 100 -41900 -36233 Refunds /Reimbursements - 117.87 0.00 0.00 0.00 0.00% 0.00 0.00 $ 2,738,552.90 $ 2,829,656.00 $ 1,526,936.91 $ 2,869,112.00 $ 39,456.00 City Hall Operations R 100 - 41941 -34101 Facility Rental 6,095.00 4,500.00 6,542.50 - 2,042.50 - 45.39% 6,550.00 2,050.00 R 100 - 41941 -36200 Miscellaneous Revenues 2,785.66 1,000.00 982.96 17.04 0.00% 1,000.00 0.00 Mailbox posts, NW Jaycees Donation $ 8,880.66 $ 5,500.00 $ 7,525.46 $ 7,550.00 $ 2,050.00 Police R 100 -42100 -33423 Police Aid 43,430.64 47,000.00 53,311.89 - 6,311.89 - 13.43% 53,312.00 6,312.00 2% of insurance premium tax (MN 69.011 to 69.051) R 100 -42100 -33424 Police POST Board Train Reimb 3,759.28 3,500.00 3,861.72 - 361.72 - 10.33% 3,862.00 362.00 R 100 - 42100 -33620 Other County Grants /Aid 12,283.22 10,000.00 8,879.70 1,120.30 11.20% 8,880.00 - 1,120.00 Pass through only R 100 - 42100 -34200 Police Permits 2,054.00 1,500.00 2,132.00 - 632.00 - 42.13% 2,150.00 650.00 R 100 - 42100 -34201 Police Serviced Charges 10,052.50 5,000.00 9,347.50 - 4,347.50 - 86.95% 9,348.00 4,348.00 Pass through only - (100- 42100 -111) R 100 - 42100 -34202 Police Reports /Fees 929.00 800.00 619.00 181.00 22.63% 800.00 0.00 R 100 - 42100 -35101 Fines 58,193.54 75,000.00 31,553.98 43,446.02 57.93% 40,000.00 - 35,000.00 Lower than anticipated fine revenue R 100 -42100 -36233 Refunds /Reimbursements 9,480.88 0.00 0.00 0.00 0.00% 0.00 0.00 $ 140,183.06 $ 142,800.00 $ 109,705.79 $ 118,352.00 $ (24,448.00) Building Inspection R 100 - 42400 -32210 Bldg /Plan Review Fees $ 141,223.96 $ 50,000.00 $ 83,471.43 $ (33,471.43) - 66.94% $ 95,000.00 $ 45,000.00 Received more building permits than expected Public Works R 100-43100-33418 Muni State Aid St Maintenance 125,050.90 125,000.00 117,421.30 7,578.70 6.06% 117,421.00 - 7,579.00 Municipal State Aid formula change R 100 - 43100 -34300 Public Works Permits /Fees 2,670.00 3,000.00 2,285.00 715.00 23.83% 3,000.00 0.00 R 100 -43100 -34301 Dust Control 64,533.43 55,530.00 44,798.52 10,731.48 19.33% 51,000.00 - 4,530.00 Unpaid charges, past due from residents to be assessed R 100 -43100 -36200 Miscellaneous Revenues 117,806.12 0.00 700.00 - 700.00 0.00% 0.00 0.00 $ 310,060.45 $ 183,530.00 # $ 165,204.82 # $ 171,421.00 $ (12,109.00) Ice & Snow Removal R 100 - 43125 -36200 Ice & Snow Removal /Miscellaneous Rev $ - $ - $ 7,926.45 $ (7,926.45) 0.00% $ 7,926.00 $ 7,926.00 Salt sold to neighboring city Recycling R 100 - 43232 -33610 County Recycling Grant 14,808.00 14,500.00 14,845.00 - 345.00 -2.38% 14,845.00 345.00 R 100 -43232 -34400 Recycling 61,932.01 64,000.00 55,970.03 8,029.97 12.55% 58,000.00 - 6,000.00 Unpaid charges, past due from residents to be assessed $ 76,740.01 $ 78,500.00 $ 70,815.03 $ 72,845.00 $ (5,655.00 Parks R 100 - 45200 -33422 Other State Grants and Aids 32,599.08 37,302.00 37,302.30 -0.30 0.00% 37,302.00 0.00 NW Trails Grant R 100 - 45200 -34101 Facility Rental 1,584.83 1,000.00 1,289.98 - 289.98 - 29.00% 1,290.00 290.00 R 100 - 45200 -36200 Miscellaneous Revenues 13,550.00 0.00 25.00 -25.00 0.00% 25.00 25.00 R 100 - 45200 -36230 Donations 2,485.00 0.00 900.00 - 900.00 0.00% 900.00 900.00 $ 50,218.91 $ 38,302.00 $ 39,517.28 $ 39,517.00 $ 1,215.00 Total Revenue $ 3,465,860 $ 3,328,288 $ 2,011,103 $ 3,381,723 $ 53,435 1 of 5 CITY OF CORCORAN 2014 PERFORMANCE REPORT - GENERAL FUND NOVEMBER 21, 2014 8c. Account Description 2013 Actual 1 2014 Budget 2014 Actual Amount Remaining % Remaininq Year End Forecast Budqet vs YEF COMMENTS EXPENSE City Council E 100 - 41100 -100 Wages and Salaries (GENERAL) 6,600.00 6,600.00 3,300.00 3,300.00 50.00% 6,600.00 0.00 E 100 - 41100 -122 FICA 409.20 409.00 204.60 204.40 49.98% 409.00 0.00 E 100 - 41100 -126 Medicare 95.70 96.00 47.85 48.15 50.16% 96.00 0.00 E 100 - 41100 -210 Operating Supplies (GENERAL) 0.00 100.00 0.00 100.00 100.00% 0.00 - 100.00 E 100-41100-364 Worker's Comp Insurance 41.00 46.00 54.00 -8.00 - 17.39% 54.00 8.00 $ 7,145.90 $ 7,251.00 $ 3,606.45 $ 7,159.00 $ (92.00) Newspaper /Newsletter/Website E 100 - 41130 -351 Newsletter Expenses 4,481.86 4,500.00 3,741.68 758.32 16.85% 4,500.00 0.00 E 100 - 41130 -354 Web Site 700.00 700.00 750.00 -50.00 -7.14% 750.00 50.00 $ 5,181.86 $ 5,200.00 $ 4,491.68 $ 5,250.00 $ 50.00 City Administrator E 100 - 41300 -100 Wages and Salaries (GENERAL) 117,644.12 91,780.00 69,018.43 22,761.57 24.80% 92,997.00 1,217.00 E 100 - 41300 -121 PERA 8,312.71 6,654.00 5,003.87 1,650.13 24.80% 6,742.00 88.00 E 100 - 41300 -122 FICA 6,639.05 5,690.00 3,930.08 1,759.92 30.93% 5,768.00 78.00 E 100 - 41300 -126 Medicare 1,444.22 1,331.00 919.10 411.90 30.95% 1,348.00 17.00 E 100-41300-131 Employer Paid Health 17,622.15 16,745.00 15,532.26 1,212.74 7.24% 16,745.00 0.00 E 100 - 41300 -208 Training and Instruction 1,321.00 3,650.00 3,643.02 6.98 0.19% 3,650.00 0.00 E 100 - 41300 -210 Operating Supplies (GENERAL) 868.21 700.00 777.94 -77.94 - 11.13% 700.00 0.00 E 100 - 41300 -364 Worker's Comp Insurance 354.00 809.00 477.00 332.00 41.04% 477.00 - 332.00 E 100 - 41300 -433 Dues and Memberships 873.00 700.00 111.60 588.40 84.06% 700.00 0.00 $ 155,078.46 $ 128,059.00 $ 99,413.30 $ 129,127.00 $ 1,068.00 Clerk /Admin E 100 - 41400 -100 Wages and Salaries (GENERAL) 127,510.98 120,082.00 89,141.28 30,940.72 25.77% 120,082.00 0.00 E 100 - 41400 -110 Overtime 1,978.92 2,000.00 568.62 1,431.38 71.57% 2,000.00 0.00 E 100 - 41400 -121 PERA 8,721.62 8,851.00 6,421.04 2,429.96 27.45% 8,851.00 0.00 E 100 - 41400 -122 FICA 8,428.42 7,569.00 5,193.79 2,375.21 31.38% 7,569.00 0.00 E 100 - 41400 -126 Medicare 1,971.07 1,770.00 1,221.64 548.36 30.98% 1,770.00 0.00 E 100 - 41400 -131 Employer Paid Health 21,870.92 30,100.00 29,941.53 158.47 0.53% 30,100.00 0.00 E 100 - 41400 -208 Training and Instruction 1,835.00 2,500.00 524.00 1,976.00 79.04% 2,500.00 0.00 E 100 - 41400 -210 Operating Supplies (GENERAL) 457.08 500.00 186.52 313.48 62.70% 500.00 0.00 E 100 - 41400 -364 Worker's Comp Insurance 1,064.00 1,041.00 954.00 87.00 8.36% 954.00 -87.00 E 100 - 41400 -433 Dues and Memberships 70.00 150.00 35.00 115.00 0.00% 150.00 0.00 $ 173,908.01 $ 174,563.00 $ 134,187.42 $ 174,476.00 $ (87.00) Elections E 100 - 41410 -210 Operating Supplies (GENERAL) $ 1,397.37 $ 5,000.00 $ 6,862.43 $ (1,862.43) $ 10,000.00 $ 5,000.00 Change in budgeting practice from $5,000 annually to actual per year Auditor /Treasurer E 100 - 41540 -300 Professional Srvs (GENERAL) $ 22,992.00 $ 24,940.00 $ 23,530.00 $ 24,940.00 $ - Assessor E 100 - 41550 -210 Operating Supplies (GENERAL) 960.32 1,000.00 648.27 351.73 35.17% 1,000.00 0.00 E 100 - 41550 -300 Professional Srvs (GENERAL) 50,202.57 52,788.00 44,353.33 8,434.67 15.98% 52,788.00 0.00 $ 51,162.89 $ 53,788.00 $ 45,001.60 $ 53,788.00 $ - Attorney E 100 - 41600 -300 Professional Srvs (GENERAL) 30,864.60 30,000.00 14,501.69 15,498.31 44.28% 30,000.00 0.00 $ 30,864.60 $ 30,000.00 $ 14,501.69 $ 30,000.00 $ - Other General Government E 100 - 41900 -210 Operating Supplies (GENERAL) 6,573.40 3,255.00 2,722.55 532.45 0.00% 5,109.10 1,854.10 Crop Land Tax and Ryan Wetland property tax E 100 - 41900 -300 Professional Srvs (GENERAL) 25,720.98 0.00 7,607.66 - 7,607.66 0.00% 9,000.00 9,000.00 Financial planning, Leadership meeting, Watershed complaints, Appraisals E 100 - 41900 -360 Insurance (GENERAL) 54,412.00 57,000.00 64,813.00 - 7,813.00 -13.71% 64,813.00 7,813.00 Additional coverage, primarily Public Works facility E 100 - 41900 -433 Dues and Memberships 26,709.13 27,115.00 28,036.74 - 921.74 -3.40% 26,500.00 - 615.00 ECW,Metro Cities, NWHHSC,Community Media,LMC,194 Chamber, Home Free $ 113,415.51 $ 87,370.00 $ 103,179.95 $ 105,422.10 $ 18,052.10 Planning & Zoning E 100-41910-210 Operating Supplies (GENERAL) 589.44 1,000.00 2,216.14 (1,216.14) - 121.61% 2,200.00 1,200.00 Development notice signs E 100-41910-300 Professional Srvs (GENERAL) 42,088.62 50,000.00 36,733.18 13,266.82 26.53% 50,000.00 0.00 $ 42,678.06 $ 51,000.00 $ 38,949.32 $ 52,200.00 $ 1,200.00 Code Enforcement E 100 - 41920 -100 Wages and Salaries (GENERAL) 42,876.41 50,440.00 37,396.34 13,043.66 25.86% 50,440.00 0.00 E 100 - 41920 -110 Overtime 371.39 1,000.00 0.00 1,000.00 100.00% 1,000.00 0.00 E 100 - 41920 -121 PERA 3,076.81 3,729.00 2,724.42 1,004.58 26.94% 3,729.00 0.00 E 100 - 41920 -122 FICA 2,999.95 3,189.00 2,597.62 591.38 18.54% 3,189.00 0.00 E 100 - 41920 -126 Medicare 701.63 746.00 607.53 138.47 18.56% 746.00 0.00 E 100 -41920 -131 Employer Paid Health 6,426.24 15,050.00 5,690.75 9,359.25, 62.19% 15,050.00 0.00 2 of 5 CITY OF CORCORAN 2014 PERFORMANCE REPORT - GENERAL FUND NOVEMBER 21, 2014 8c. Account Description 2013 Actual 1 2014 Budget 2014 Actual Amount Remaining % Remaininq Year End Forecast Budqet vs YEF COMMENTS E 100 - 41920 -208 Training and Instruction 0.00 750.00 525.00 225.00 0.00% 750.00 0.00 E 100 - 41920 -210 Operating Supplies (GENERAL) 708.01 1,000.00 598.07 401.93 40.19% 1,000.00 0.00 E 100 - 41920 -364 Worker's Comp Insurance 0.00 401.00 477.00 -76.00 0.00% 401.00 0.00 E 100 - 41920 -417 Uniforms 100.00 200.00 250.00 -50.00 - 25.00% 250.00 50.00 E 100 - 41920 -433 Dues and Memberships 0.00 100.00 0.00 100.00 100.00 % 100.00 0.00 $ 57,260.44 $ 76,605.00 $ 50,866.73 $ 76,655.00 $ 50.00 City Hall Operations E 100 - 41941 -200 Office Supplies (GENERAL) 2,462.30 3,000.00 2,056.66 943.34 31.44% 2,500.00 - 500.00 E 100-41941-201 Postage /Shipping 2,424.15 2,500.00 1,429.98 1,070.02 42.80 % 2,000.00 - 500.00 E 100 - 41941 -207 Computer Supplies 2,615.49 3,000.00 1,597.94 1,402.06 46.74% 2,000.00 - 1,000.00 E 100 - 41941 -210 Operating Supplies (GENERAL) 16,042.88 12,500.00 9,997.62 2,502.38 20.02% 12,500.00 0.00 E 100 - 41941 -300 Professional Srvs (GENERAL) 7,668.34 7,300.00 6,120.65 1,179.35 16.16% 7,300.00 0.00 E 100- 41941 -321 Telephone 2,188.94 3,000.00 1,790.76 1,209.24 40.31% 3,000.00 0.00 E 100 - 41941 -352 General Notices and Pub Info 2,796.61 1,500.00 951.97 548.03 36.54% 1,500.00 0.00 E 100-41941-364 Worker's Comp Insurance 0.00 14.00 0.00 14.00 100.00% 0.00 -14.00 E 100 - 41941 -380 Utility & Services (GENERAL) 15,120.53 14,500.00 12,676.01 1,823.99 12.58% 14,500.00 0.00 E 100 - 41941 -400 Repairs & Maint Cont (GENERAL) 8,111.69 9,000.00 8,908.57 91.43 1.02% 8,100.00 - 900.00 E 100 - 41941 -430 Misc. Banking Charge 4.00 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 - 41941 -520 Buildings and Structures 4,052.68 4,000.00 0.00 4,000.00 0.00% 3,000.00 - 1,000.00 E 100 - 41941 -530 Improvements Other Than Bldg 0.00 0.00 3,451.16 - 3,451.16 0.00% 4,000.00 4,000.00 Community center freezer replacement, Septic alarm repair E 100-41941-810 Refunds /Reimbursements 0.00 0.00 1,522.01 - 1,522.01 0.00 % 0.00 0.00 $ 63,487.61 $ 60,314.00 $ 50,503.33 $ 60,400.00 $ 86.00 IT (Info Technology) E 100 - 41951 -207 Computer Supplies 9,722.50 7,500.00 10,500.48 - 3,000.48 -40.01% 10,500.00 3,000.00 Spam filter /Unanticipated, required charges to update records mgmt system E 100 - 41951 -210 Operating Supplies 1,252.45 4,500.00 2,121.80 2,378.20 52.85% 2,250.00 - 2,250.00 E 100 - 41951 -300 Professional Srvs 4,897.41 6,000.00 5,947.50 52.50 0.88% 7,000.00 1,000.00 $ 24,456.35 $ 18,000.00 $ 18,569.78 $ 19,750.00 $ 1,750.00 Police E 100 - 42100 -100 Wages and Salaries (GENERAL) 522,277.19 530,227.00 389,342.25 140,884.75 26.57% 546,898.00 16,671.00 Employee retirement E 100 - 42100 -110 Overtime 2,283.06 7,000.00 7,714.10 - 714.10 - 10.20% 10,000.00 3,000.00 Additional hours to cover due to injuries E 100-42100-111 Overtime Events /Grants 14,177.95 15,000.00 10,693.88 4,306.12 28.71% 12,000.00 - 3,000.00 Pass thru revenue 100- 42100 - 33620, 100 - 42100 -34201 E 100 - 42100 -121 PERA 77,455.53 83,853.00 61,200.11 22,652.89 27.02% 83,853.00 0.00 E 100 - 42100 -126 Medicare 8,079.99 7,947.00 5,992.40 1,954.60 24.60% 8,189.00 242.00 E 100 -42100 -130 Employer Paid FSA 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 - 42100 -131 Employer Paid Health 78,945.11 97,348.00 81,000.61 16,347.39 16.79% 97,348.00 0.00 E 100 - 42100 -132 Medical Cafeteria Plan 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 - 42100 -133 Employer Paid H S A 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 - 42100 -200 Office Supplies (GENERAL) 4,750.87 5,000.00 4,064.21 935.79 18.72% 4,100.00 - 900.00 Purchased reduced E 100 - 42100 -201 Postage /Shipping 152.30 250.00 137.93 112.07 44.83% 250.00 0.00 E 100 - 42100 -208 Training and Instruction 9,676.56 10,000.00 8,644.00 1,356.00 13.56% 10,000.00 0.00 E 100 - 42100 -209 Police Reserves 3,499.13 3,500.00 880.09 2,619.91 74.85% 2,500.00 - 1,000.00 Limited staff turnover E 100 - 42100 -210 Operating Supplies (GENERAL) 3,278.92 4,000.00 1,491.73 2,508.27 62.71% 3,000.00 - 1,000.00 Purchased reduced E 100 - 42100 -211 Contracted Security 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 - 42100 -212 Motor Fuels 37,363.38 37,000.00 20,953.00 16,047.00 43.37% 33,000.00 - 4,000.00 Lower than anticipated fuel pricing E 100 -42100 -220 Repair /Maint Supply (GENERAL) 9,244.34 8,000.00 6,469.76 1,530.24 19.13% 8,000.00 0.00 E 100 - 42100 -223 Building Repair Supplies 3,403.13 3,000.00 3,900.31 - 900.31 -30.01% 4,000.00 1,000.00 E 100 - 42100 -300 Professional Srvs (GENERAL) 30.00 250.00 40.00 210.00 84.00% 250.00 0.00 E 100 - 42100 -301 Prisoner 13,801.49 8,000.00 3,505.28 4,494.72 56.18% 7,000.00 - 1,000.00 Reduced prisoner housing E 100 - 42100 -304 Legal Fees 30,320.42 27,500.00 15,285.88 12,214.12 44.41% 24,500.00 - 3,000.00 Lower than anticipated litigation E 100 - 42100 -321 Telephone 6,903.37 7,200.00 7,100.53 99.47 1.38% 7,200.00 0.00 E 100 - 42100 -323 Radio Units 13,975.41 15,300.00 10,639.42 4,660.58 30.46% 15,300.00 0.00 E 100 - 42100 -364 Worker's Comp Insurance 15,029.02 23,520.00 19,201.00 4,319.00 18.36% 19,201.00 - 4,319.00 Lower than anticipated premium E 100 - 42100 -380 Utility & Services (GENERAL) 3,558.51 4,000.00 3,657.71 342.29 8.56 % 4,000.00 0.00 E 100 - 42100 -417 Uniforms 6,438.60 9,460.00 9,152.99 307.01 3.25% 9,460.00 0.00 E 100 - 42100 -433 Dues and Memberships 1,470.00 1,200.00 1,145.00 55.00 4.58% 1,200.00 0.00 E 100 - 42100 -810 Refunds /Reimbursements - 33,746.74 0.00 0.00% - 26,500.00 - 26,715.00 Work Comp reimbursement from LMCIT $ 866,114.28 $ 908,555.00 $ 638,465.45 $ 884,749.00 $ (23,806.00) Part Time Officers E 100 - 42101 -100 Wages and Salaries (GENERAL) 87,685.90 78,100.00 68,880.90 9,219.10 11.80% 88,700.00 10,600.00 Additional hours to cover FT hours due to injuries E 100 - 42101 -111 Overtime Events /Grants 3,765.80 0.00 3,872.40 - 3,872.40 0.00% 0.00 0.00 Contractural events /Safe and Sober events. Budgeted 100-42100-111 E 100 - 42101 -121 PERA 2,182.87 2,500.00 1,386.01 1,113.99 44.56% 2,500.00 0.00 E 100 - 42101 -122 FICA 4,730.42 4,842.00 3,948.71 893.29 18.45% 4,842.00 0.00 E 100- 42101 -126 Medicare 1,325.99 1,132.00 1,054.90 77.10 6.81% 1,132.00 0.00 $ 99,690.98 $ 86,574.00 $ 79,142.92 $ 97,174.00 $ 10,600.00 Police Admin E 100 -42102 -100 Wages and Salaries (GENERAL) 42,309.03 45,011.00 33,404.68 11,606.32 25.79% 45,011.00 0.00 3 of 5 CITY OF CORCORAN 2014 PERFORMANCE REPORT - GENERAL FUND NOVEMBER 21, 2014 8c. Account Description 2013 Actual 1 2014 Budget 2014 Actual Amount Remaining % Remaining Year End Forecast Budqet vs YEF COMMENTS E 100 - 42102 -110 Overtime 0.00 500.00 0.00 500.00 100.00% 500.00 0.00 E 100 - 42102 -121 PERA 3,027.63 3,300.00 2,421.83 878.17 26.61% 3,300.00 0.00 E 100 - 42102 -122 FICA 2,849.90 2,822.00 2,282.38 539.62 19.12% 2,822.00 0.00 E 100 - 42102 -126 Medicare 666.53 660.00 533.81 126.19 19.12% 660.00 0.00 E 100 - 42102 -131 Employer Paid Health 6,774.27 8,000.00 5,939.43 2,060.57 25.76% 8,000.00 0.00 $ 55,627.36 $ 60,293.00 $ 44,582.13 $ 60,293.00 $ - Fire E 100 -42200 -300 Professional Srvs (GENERAL) 236,477.60 239,000.00 205,603.80 33,396.20 13.97% 239,000.00 0.00 $ 236,477.60 $ 239,000.00 $ 205,603.80 0.00% $ 239,000.00 $ - Building Inspection E 100 - 42400 -300 Professional Srvs (GENERAL) 24,022.77 28,000.00 33,999.30 - 5,999.30 - 21.43% 40,000.00 12,000.00 Received more building permits than expected E 100 - 42400 -437 Surcharges 3,811.74 5,000.00 2,593.49 2,406.51 48.13% 5,000.00 0.00 $ 27,834.51 $ 33,000.00 $ 36,592.79 $ 45,000.00 $ 12,000.00 Public Works E 100 - 43100 -100 Wages and Salaries (GENERAL) 268,972.97 285,440.00 207,017.85 78,422.15 27.47% 281,703.00 - 3,737.00 Planned to have a Lead position appointed, on hold E 100 - 43100 -110 Overtime 26,178.50 19,380.00 20,231.72 - 851.72 - 4.39% 19,380.00 0.00 E 100 - 43100 -121 PERA 21,103.89 22,099.00 15,584.84 6,514.16 29.48% 22,021.00 -78.00 E 100 - 43100 -122 FICA 17,244.43 18,899.00 13,262.30 5,636.70 29.83% 18,832.00 -67.00 E 100 - 43100 -126 Medicare 3,983.20 4,420.00 3,101.61 1,318.39 29.83% 4,404.00 -16.00 E 100 - 43100 -131 Employer Paid Health 47,773.39 75,250.00 65,630.70 9,619.30 12.78% 75,250.00 0.00 E 100 - 43100 -140 Unemployment Comp (GENERAL) 4,056.51 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 - 43100 -208 Training and Instruction 2,191.29 4,000.00 200.00 3,800.00 95.00% 4,000.00 0.00 E 100 -43100 -210 Operating Supplies (GENERAL) 21,766.72 25,000.00 16,446.20 8,553.80 34.22% 25,000.00 0.00 E 100 -43100 -212 Motor Fuels 40,466.07 37,000.00 36,775.61 224.39 0.61% 37,000.00 0.00 E 100- 43100 -220 Repair /Maint Supply (GENERAL) 19,340.82 20,000.00 9,088.87 10,911.13 54.56% 20,000.00 0.00 E 100 - 43100 -222 Seal Coating 0.00 50,000.00 51,554.71 - 1,554.71 - 3.11% 50,000.00 0.00 E 100 - 43100 -223 Building Repair Supplies 3,890.36 4,500.00 7,632.50 - 3,132.50 -69.61% 14,500.00 10,000.00 Cost related to equip new facility E 100 - 43100 -225 Landscape /Ditch Materials 9,807.11 10,000.00 8,511.09 1,488.91 14.89% 10,000.00 0.00 E 100 - 43100 -226 Sign Repair Materials 6,145.88 6,000.00 840.56 5,159.44 85.99% 6,000.00 0.00 E 100 - 43100 -227 Crack Filling 9,426.38 10,000.00 752.50 9,247.50 92.48% 753.00 - 9,247.00 Stop crack filing to reduce 2014 budget overages E 100 - 43100 -228 Dust Control 102,689.08 110,000.00 114,054.91 - 4,054.91 - 3.69% 110,000.00 0.00 E 100 - 43100 -229 Culverts 208.73 10,000.00 665.96 9,334.04 93.34% 5,000.00 - 5,000.00 Some stock on hand, stop replacing to reduce 2014 budget overages E 100 - 43100 -232 Gravel 118,591.70 130,000.00 112,670.38 17,329.62 13.33% 130,000.00 0.00 E 100 -43100 -233 Asphalt Maint/Patching 116,912.41 130,000.00 127,952.45 2,047.55 1.58% 130,000.00 0.00 E 100 -43100 -300 Professional Srvs (GENERAL) 2,216.00 2,100.00 2,100.00 0.00 0.00% 2,100.00 0.00 E 100 - 43100 -321 Telephone 3,868.26 6,000.00 6,660.55 - 660.55 -11.01% 6,000.00 0.00 E 100 - 43100 -364 Worker's Comp Insurance 17,899.00 25,971.00 14,706.00 11,265.00 43.38% 25,971.00 0.00 E 100 - 43100 -380 Utility & Services (GENERAL) 14,210.87 15,000.00 22,039.26 - 7,039.26 - 46.93% 24,000.00 9,000.00 Higher than anticipated utility fees at new facility E 100 - 43100 -381 Street/Signal Lights 3,922.49 3,500.00 2,842.21 657.79 18.79% 3,500.00 0.00 E 100 - 43100 -417 Uniforms 6,344.95 7,000.00 4,176.70 2,823.30 40.33% 7,000.00 0.00 E 100-43100-810 Refunds /Reimbursements 60.00 0.00 1,973.85 (1,973.85) 0.00% 1,974.00 1,974.00 $ 889,271.01 $ 1,031,559.00 $ 866,473.33 $ 1,034,388.00 $ 2,829.00 Ice & Snow Removal E 100 - 43125 -210 Operating Supplies (GENERAL) $ 39,361.42 $ 29,000.00 $ 25,978.42 $ 29,000.00 $ - Engineeering E 100 - 43170 -300 Professional Srvs (GENERAL) $ 38,592.29 $ 40,000.00 $ 40,270.57 $ 40,000.00 $ - Employee Benefit Chgs E 100 - 43190 -300 Professional Srvs (GENERAL) $ - $ 3,000.00 $ - $ - $ (3,000.00) Recycling E 100 - 43232 -210 Operating Supplies (GENERAL) 796.92 1,000.00 1,019.93 (19.93) - 1.99 %a 1,020.00 20.00 E 100 - 43232 -300 Professional Srvs (GENERAL) 67,420.41 69,000.00 58,376.02 10,623.98 15.40% 69,000.00 0.00 $ 68,217.33 $ 70,000.00 $ 59,395.95 $ 70,020.00 $ 20.00 Parks E 100 - 45200 -100 Wages and Salaries (GENERAL) 23,462.73 29,425.00 21,622.26 7,802.74 26.52% 29,425.00 0.00 E 100-45200-110 Overtime 450.00 0.00 727.50 - 727.50 0.00% 0.00 0.00 E 100 - 45200 -122 FICA 1,481.08 1,824.00 1,385.70 438.30 24.03% 1,824.00 0.00 E 100 - 45200 -126 Medicare 346.39 427.00 324.09 102.91 24.10% 427.00 0.00 E 100 - 45200 -210 Operating Supplies (GENERAL) 25,224.49 10,000.00 5,193.67 4,806.33 48.06% 10,000.00 0.00 E 100 - 45200 -220 Repair /Maint Supply (GENERAL) 293.93 0.00 4,505.00 - 4,505.00 0.00% 0.00 0.00 E 100 - 45200 -221 Maintenance Projects 13,946.45 15,000.00 8,222.36 6,777.64 45.18% 10,000.00 - 5,000.00 Eliminated projects to reduce 2014 budget overages E 100 - 45200 -300 Professional Srvs (GENERAL) 400.00 - 400.00 0.00% 400.00 400.00 E 100 - 45200 -321 Telephone 652.20 700.00 504.15 195.85 27.98% 700.00 0.00 E 100 - 45200 -364 Worker's Comp Insurance 947.00 1,189.00 2,556.00 - 1,367.00 -114.97%1 2,556.00 1,367.00 4 of 5 CITY OF CORCORAN 2014 PERFORMANCE REPORT - GENERAL FUND NOVEMBER 21, 2014 8c. Account Description 2013 Actual 1 2014 Budget 2014 Actual Amount Remaining % Remaininq Year End Forecast Budqet vs YEF COMMENTS E 100 - 45200 -380 Utility & Services (GENERAL) 6,329.92 8,000.00 4,027.45 3,972.55 49.66% 8,000.00 0.00 E 100 - 45200 -530 Improvements Other Than Bldgs 32,599.08 37,302.00 37,302.30 -0.30 0.00% 37,302.00 0.00 NW Trails Grant E 100 - 45200 -810 Refunds /Reimbursements 0.00 0.00 145.23 0.00 0.00% 0.00 0.00 $ 105,733.27 $ 103,867.00 $ 86,915.71 $ 100,634.00 $ (3,233.00) Total Expense $ 3,175,949 $ 3,326,938 $ 2,677,085 $ 3,349,425 $ 22,487.10 GENERAL FUND TOTALS Total Revenue $ 3,465,860 $ 3,328,288 $ 2,011,103 $ 3,381,723 $ 53,435 Total Expense $ 3,175,949 $ 3,326,938 $ 2,677,085 $ 3,349,425 $ 22,487 Total Revenue - Total Expense $ 289,911 $ 1,350 $ 665,982 $ 32,298 $ 30,948 5 of 5 STAFF REPORT Agenda Item. 8d. Council Meeting: Prepared By: November 24, 2014 Brad Martens Topic: Action Required: Truth -In- Taxation Hearing Date Direction Summary: Annually the City is required to hold a Truth -In- Taxation Hearing for proposed property levies and taxes for the following year. Historically this hearing is held at the first City Council meeting in December. Staff has become aware of an error in which Hennepin County was informed that the hearing would take place at the second meeting in December, on December 22, 2014. This is in conflict with the information submitted in the fall newsletter for Corcoran property owners. In order to ensure property owners have the opportunity to speak at the hearing as advertised, staff recommends the City Council call for a separate public hearing on proposed 2015 budget and levy at the December 11, 2014 City Council meeting. Comments received at that public hearing would be received as part of the official Truth - in- Taxation hearing on December 22, 2014. Staff would like direction from Council to proceed as recommended. Financial /Budget: There are limited costs for advertising the public hearing. Alignment with Values: This item relates to the following adopted values: OPEN AND HONEST COMMUNICATION We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. Options: 1. Call a public hearing on December 11, 2014 on the proposed 2015 taxes and levies. 2. Decline to call a public hearing on December 11, 2014 on the proposed 2015 budget and levy. Recommendation: Call a public hearing on December 11, 2014 on the proposed 2015 budget and levy. Council Action: Consider a motion to call a public hearing on December 11, 2014 on the proposed 2015 budget and levy. Page 2 Attachments: N/A • L A N From Site to Finish TO: Corcoran City Council FROM: Mary Matze through Kendra Lindahl, Landform Agenda Item • D F 0 R M 0 • 105 South Fifth Avenue Suite 513 Minneapolis, MN 55401 DATE: November 17, 2014 for the November 24, 2014 City Council Meeting • • Tel: 612 - 252 -9070 Fax: 612 - 252 -9077 www.landform.net RE: Request for Topography Exemption and Wetland Delineation Exemption for Donald and Marlene Tombers at 9120 Trail Haven Road (PID 15- 119 -23 -21 -0001) (City File No. 14 -029) 60 -DAY REVIEW DEADLINE: December 25, 2014 1. Application Request Donald and Marlene Tombers are requesting approval of an exemption from the following survey requirements: a. topographic survey b. wetland delineation Section 930.020, Subd. 6(B)2 of the City Code allows the City Council to waive the topography requirements for lots greater than 3 acres and the City Council has previously granted exemptions from the wetland delineation requirements. 2. Context The 77.42 -acre parcel is unplatted and has 3 development rights remaining. The existing farmstead is located in the south western portion of the property. The applicant is planning to request preliminary plat approval for the existing home and to create an outlot which will continue to be used for agricultural purposes. Zoning and Land Use The property is zoned Rural Residential and is guided Rural / Ag Residential. Surrounding Properties The surrounding properties to the west, east, and south are all zoned Rural Residential and guided Rural / Ag Residential. There are two parcels to the north of the site. One is zoned Rural Residential and guided Rural / Ag Residential, and the other is zoned Rural Residential and guided Public / Semi - Public. LandfoW, SensiblyGreen� and Site to Finish® are registered service marks of Landform Professional Services, LLC. i • Natural Characteristics of the Site The 2030 Comprehensive Plan Natural Resources Inventory and the National Wetlands Survey shows that there are no significant natural resources on -site. 3. Analysis of Request It is the applicant's desire to subdivide the property to create a smaller parcel for the existing farmstead and a larger outlot for farming and potential future development. The development rights map shows 3 development rights remaining on the parcel. At the time of platting, the developer should indicate to the city how these rights should be applied to the parcels. Generally, we would apply all 3 development rights to the proposed outlot. Staff recommends approval of the wetland waiver because there are no potential wetlands or other significant natural resources on either proposed parcel. Staff recommends approval of the topography waiver for the entire site because no new development is proposed. A topographic survey should be provided with the building permit for the area when new development is proposed. If the application is approved, the applicant would proceed with a preliminary and final plat to allow subdivision of the property. The concept plan shows that the property will be subdivided into a smaller parcel for the existing farmstead and a larger outlot. Aerial photos show that there are multiple agricultural buildings on site. The Zoning Code limits the square footage of accessory buildings on site for parcels under 10 acres. To ensure that the accessory structures meet standards of the Zoning Code, which allows in excess of 3,969 square feet of accessory buildings by Conditional Use Permit on parcels of 10 acres in size or larger, staff recommends that the applicant consider a minimum 10 acre parcel for the farmstead to avoid non - conformities. The applicant should also divide the parcel to ensure that minimum setback requirements are met for all existing buildings and septic systems. 4. Recommendation Move to approve Resolution 2014 -xx approving the topographic survey exemption and wetland delineation. Approval of the exemptions requires a 3/5 vote of the City Council. Attachments a. Resolution Approving Topographic and Wetland Exemption b. Site Location Map c. Applicant's graphics Tombers Topographic and Wetland Exemption (14 -029) November 24, 2014 City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2014 -67 Motion By: Seconded By: November 24, 2014 A RESOLUTION TO APPROVE A TOPOGRAPHY SURVEY AND WETLAND DELINEATION EXEMPTION FOR PROPERTY LOCATED AT 9120 TRAIL HAVEN ROAD (PID 15- 119 -23 -21 -0001) (CITY FILE NO. 14 -029) WHEREAS, the applicant has requested a waiver from the topography and wetland delineation requirements for a preliminary plat as allowed in Section 930.020, Subd. 6(B)2 and 3 of the Corcoran Subdivision Ordinance for property legally described as follows: North '/2 of Northwest '/4 except the roads of Section 15, Township 119, Range 23, Hennepin County, Minnesota. WHEREAS, the Corcoran City Council reviewed this item at their meeting on November 24, 2014; and NOW THEREFORE BE IT RESOLVED that the Corcoran City Council approves the topographic survey exemption and the wetland delineation waiver based on the following findings and conditions: 1. The 77.42 -acre property has 3 development rights remaining. The property has one single family home on the smaller proposed parcel and the remainder of the property is used for agricultural purposes. At this time there is no new construction proposed for the proposed lot or outlot. 2. A topographic survey exemption and a wetland delineation waiver for the entire site parcel is granted subject to the following: a. A topographic survey shall be provided prior to any new construction for the area immediately surrounding any proposed construction. 3. The existing use is consistent with the City's Comprehensive Land Use Plan. 4. The use is generally consistent with the Zoning Ordinance and Subdivision Ordinance. 5. No other exemptions or variances are granted. 6. Granting the topography and wetland delineation exemption neither grants nor implies approval of any plat. Page 1 of 2 City of Corcoran County of Hennepin State of Minnesota VOTING AYE ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Hank, Pat ❑ Thomas, Ron November 24, 2014 RESOLUTION NO. 2014 -67 VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Hank, Pat ❑ Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 24th day of November 2014. ATTEST: Jeanie Heinecke, City Clerk Kenneth Guenthner, Mayor Page 2 of 2 City Seal 11/14/2014 Hennepin County GIS - Printable Map Homestead implied, including fitness of any particular stead: Date: purpose, merchantability, or the accuracy and completeness of the information shown. Parcel 77.42 acres Sale Area: 3,372,502 sq ft Code: I COPYRIGHT © HENNEPIN COUNTY 2014 hftp: / /gi s.hennepi n.us /Property /pri ntldefault.aspx ?C= 454419.8304563755, 4996527. 213245263 &L =6 &T= hybrid &D = true &LI D =0 &F ID= 1511923210001 &VIS= 0,0,0,... 1/2 CT- MA a E °nww� p � �¢��¢w H S°C� $ � � 21'� � m m 4 2 � � � }���:, Y r m � � a � � � wenck Associates, Inc. 1800 Pioneer Creek Center R0. Box 249 Engineers Scientists Maple Plain, MN 55359 -0249 Business Professionals (800) 472 -2232 -4200 Fax (7679 Fax (763 ) 479 -4242 wenekmp @wenck.com www. wenck. co rn MEMORANDUM T®: Brad Martens, City Administrator FROM: Kent Torve, Wenck Associates, Inc. DATE: November 17th, 2014 SUBJECT: Pay Request 42 — 2014 SE District Sewer & Water Improvements Council Action Requested Approve Pay Request #2 in the amount of $608,091.74. Proiect Update This amount brings the total partial payment to date to approximately 50% of the project value before withholding the 5% contingency amount of $45,680.18. Work completed to date includes watermain (75% complete), forcemain (60% complete), sanitary sewer (50% complete), and lift station construction (50 %) along CSAH 101, Next Steps Northdale Construction will continue the installation of the watermain, forcemain, lift station construction, and sanitary sewer connection to the Ravinia Development. c: \users\lheinecke \appdata\ local \microsoft \windows \temporary interne# for pay request 92.docx pAYMENTRpUESFFORM OWNER: City of Corcoran PROJECT; 1014 SE District Sewer & Water Improvements CONTRACTOR; Northdale Construction Companylnc PAY ESTIMATE NO; 2 Origina# Contract Amount Contract Changes approved to date {List Change Order Numbers} Reyised Contract Price Work Completed to Date (attached) Retainage to Date, S% Work Completed to Date less Retainage to Date Total Amount Previously Certified Payment Request This Estimate $1,819,22114 $0.00 $0.00 $913,603,57 $45,680.18 $867,923,39 Z 51,�9.90da /SGT $608,091,74 I declare under penalty of perjury thatthis account, claim, or demand is just and correct and that no part of it has been Nfarthdale Construction Company Inc CONTRACTOR NORTHDALE CONSTRUCTION COMPANY, INC, 9760 71ST STREET NE ALBERTVILLE, MN 55301 Office: 763 -42B -4868 Fax: 763 -4997 PROJECT: 2014 SE District Sewer & Water Improvements UNIT CITY: Corcoran QUOTED BY: ENGINEER: Wenck Associates THOMAS A.WILEBSKI QUEST # 3343919 BID DATE: 6 -19 -14 @ 10:+10 am CELL # ADD. #1 6 -16 -14 - Change to Spec & New Bid Form 612 -369 -5954 ADD, #2 ADD 2 - DATED ADD, #3 ADD 3 - DATED ITEM DESCRIPTION UNIT QTY Bid Unit Bid Extension Paid Unit Paid Extension BASE BID: 1 MOBILIZATION & DEMOBILIZATION LS 1 $86,956.00 $86,956.00 07 $60,869.20 2 TRAFFIC CONTROL LS 1 $4,860.00 54,860.00 0.7 $3,402 00 3 CLEARING AC 2.5 $1,890.00 $4,725,00 0.6 $1,134.00 4 GRUBBING AC 2.5 $1,890.00 $4,725.00 0.6 $1,134.00 5 CLEAR & GRUB TREE TR 20 $459.00 $9,180.00 $0.00 6 REMOVE BITUMINOUS PAVEMENT Sy 325 $5.25 $1,706.25 10 $5250 7 SAWING BITUMINOUS PAVEMENT LF 130 $5.45 $708.50 5 $27.25 a SALVAGE & REINSTALL SIGN EA 17 $962.00 $2,754,00 $0.00 9 SALVAGE & REINSTALL CHAIN LINK FENCE LF 200 $17.01 $3,402.00 110 $1,87110 10 SALVAGE & REINSTALL LIGHT BASE & POLE EA 2 $1,701.00 $3,402.00 0.5 $850.50 11 SALVAGE & RESPREAD EXISTING TOPSOIL LS 1 $6,500.00 $6,500.00 0.5 $3,250.00 12 COMMON EXCAVATION _ EXPORT UNSUITABLE CY 1000 $12.75 $12,750.00 $0.00 MATERIAL (LV) 13 COMMON EXCAVATION - ONSITE (EV) CY 350 $5.25 $1,837.50 350 $1,837.50 14 COMMON EXCAVATION - OFFSITE (EV) CY 3083 $12.75 $39,30825 $0.00 15 RELOCATE EXISTING STOCKPILE CY 500 $5,25 $2,625.00 $0.00 16 STREET SWEEPER WITH PICKUP BROOM HR 50 $125.00 $6,250.00 $0.00 17 WATER FOR DUST CONTROL MGAL 50 $24.50 $1,225.00 $0,00 18 AGGREGATE BASE, CLASS 5 100% CRUSHED TON 600 $25.50 $15,300.00 200 55,100.00 19 TYPE SP 9.5 WEARING COURSE MIXTURE TON 415 $85.32 $35,407.80 218 $16,599,76 (SPWEA2408) 20 GEOTEXTILE FABIC, TYPE V NON -WOVEN SY 1175 $4.37 $5,134.75 900 $3,933.00 21 DEWATERING LS 1 $9,750.00 $9,750.00 0.5 $4,875.00 22 IMPROVED PIPE FOUNDATION - 24" THICK LF 2100 $21.00 $44,100.00 100 $2,100,00 23 CONNECT TO EXISTING FORCEMAIN EA 1 $6,427.38 $6,427.38 $0.00 24 12" - 11 114 DEGREE BEND HDPE SDR -11 EA 1 $1,526.30 $1,526,30 $0,00 25 12 " -45 DEGREE BEND HDPE SDR -11 EA 4 $1,543.75 $6,175.00 5 $7,718.75 26 12" HDPE SDR -11 FORCEMAIN -DIRECTIONAL LF 2400 $54.22 $130,128.00 1600 $86,752.00 DRILL (DIPS) 27 15" PVC SDR-26 SANITARY SEWER PIPE (< 15' LF 1650 $86,56 $142,824.00 600 $51,938.00 depth) 28 15" PVC SDR -26 SANITARY SEWER PIPE (15-20' LF 500 586.56 $43,280.00 5C0 $43,280,00 depth) 29 16" DIP SANITARY SEWER PIPE WITRANSITION LF 20 $145.27 $2,905.40 20 $2,905,40 FITTING 30 4' DIA SANITARY SEWER MANHOLE EA 7 $3,018.74 $21,131,16 3 $9,056.22 31 SANITARY STRUCTURE OVERDEPTH ( >12' LF 37 $139.66 $5,167.42 19 $2,653.54 DEPTH) 32 6' DIA AIR RELEASE MANHOLE WITH VALVE EA 1 $14,545,00 $14,545.00 0,5 $7,272.50 33 6" FORCEMAIN OFFSET EA 1 $2,975.50 $2,975.50 $0.00 34 EXTERNAL SEALS EA 7 $289,48 $2,026.36 $0.00 35 2" THICK INSULATION Sy 200 $23.59 $4,718.00 $0.00 36 CONNECT TO EXISTING WATERMAIN EA 3 $7,487.91 $22,463.73 3 $22,46333 37 INSTALL HYDRANT & GATE VALVE EA 7 $4,967,87 $34,775,09 4 $19,671.48 38 HYDRANT EXTENSION EA 7 $822.22 $5,755.54 $0.00 39 12" BUTTERFLY VALVE & BOX EA 6 $6,062.18 $36,373-08 4 524,248.72 40 24" BUTTERFLY VALVE & BOX EA 2 $6,27254 $12,54508 2 $12,545.08 41 6" DIP CL 52 WATERMAIN LF 70 $41.34 $2,893.80 40 $1,653.60 42 14" HDPE SDR -11 WATERMAIN - DIRECTIONAL LF 5475 $66.53 $364,251.75 4100 $272,773.00 DRILL (DIPS) 43 24" PVC C905 DR 25 WATERMAIN LF 100 $15934 $15,934.00 102 $16,252,68 44 14" - 11 114 DEGREE BEND HDPE SDR -11 EA 1 $1,588.62 $1,588.62 $0.00 45 14" - 45 DEGREE BEND HDPE SDR -11 EA 6 $1,606.51 $9,639.06 4 $6,426,04 46 14 "x 8" TEE HDPE SDR -11 EA 7 $4,684.14 $32,788.98 $0.00 47 14 "x 14" TEE HDPE SDR -11 EA 3 $5,111,76 $15,335.28 $0.00 48 DUCTILE IRON FV71NGS LB 22500 $0.01 $225.00 $0.00 49 PIPE JACKING 20" STEEL CASING LF 200 $379.64 $75,928.00 210 $79,724.40 50 12" CMP CULVERT LF 45 $31.83 $1,432.35 $0.00 51 12" CMP FES EA 2 $201,06 $402.12 $0,00 52 INSTALL STRUCTURE SIGN POST AND MARKER EA 15 $161.01 $2,415.15 $0.00 53 ANTI - SEEPAGE COLLAR EA 3 $350 -00 $1,050.DD 2 $700.00 54 CONSTRUCT BOLLARD EA 9 $450,00 $4,050.00 50.00 55 CONSTRUCT PEDESTRIAN RAMP WITH EA 1 $775.00 $775.00 $0.00 TRUNCATED DOMES 56 TEMPORARY ROCK CONSTRUCTION ENTRANCE EA 2 $2,500.00 $5,000.00 2 35,00O.DO 57 SELECT TOPSOIL BORROW (SPECIAL) (LV) CY 100 $36.50 $3,650.00 $O.DO 58 SODDING -TYPE LAWN SY 250 $1713 $4,307.50 $0.04 59 SEED MIXTURE - 21- 111 & STRAW MULCH AC 4.5 $1,026.00 $4,617.00 $0.00 60 SEED MIX -f URE - 25 -141 AC 2 $4,968.00 $9,935.00 $O.OD 61 SEED MIXTURE- 25 -151 AC 2 $6,534,00 $13,06B.OD $0.00 62 SEED MIXTURE- 34 -171 AC 1 $8,100.00 $8,100.00 $0.00 63 EROSION CONTROL BLANKET - CATEGORY 3 SY 4500 $112 $7,290.00 $0,00 64 TURF REINFORCEMENT MAT SY 100 $13.77 $1,377.00 $000 65 BALE BARRIERS - MAINTAINED LF 4200 $4.97 $20,874.00 1847 $9,17959 66 12" 1310ROLL- MAINTAINED LF 750 $4.D4 $3,030.00 355 $1,43420 67 SILT FENCE, MACHINE SLICED - MAINTAINED LF 2100 $3.79 $7,959.OD 1310 $4,964.90 68 INLET PROTECTION - MAINTAINED FA 2 $250.00 $500.00 $0.00 69 CULVERT PROTECTION - MAINTAINED FA 4 $275,00 $1,100.00 $0.00 70 6' B &B BLACK HILLS SPRUCE EA 1 $1,250.00 $1,250.00 $0.00 71 t_1FT STATION & VALVE VAULT LS 1 $176,500,00 $176,500.00 0.5 $88,250.00 72 PRE- 5ABRICATEDCONTROLS BUILDING I -S 1 $112,380,80 $112,380,80 $0.00 73 ELECTRICAL & CONTROLS INSTALLATION LS 1 $48,600.00 $48,600.00 $0.00 74 ELECTRICAL SERVICE LS 1 $1,350.00 $1,350.00 $0.00 75 ELECTRICAL SERVICE FEEDER LF 120 $21,60 $2,592.00 $0.00 76 BACKUP GENERATOR LS 1 $55,011,86 $55,011.86 0.5 $27,505,.93 TOTAL BASE BID $1,815,551.36 $913,603.57 ALTERNATE 91 - INSTALL WATER SERVICE. 77 INSTALL 1" RESIDENTIAL WATER SERVICE INCL. EA 1 $1,911.13 $11911.13 $0.00 CORPORATION STOP, STAINLESS STEEL SADDLE, 10' OF TYPE K COPPER PIPING, CURB STOP & BOX, AND MARKER. TOTAL ALTERNATE 1 $1,91113 $0.00 ALTERNATE #2 - INSTALL SEWER SERVICE: 78 INSTALL 6" RESIDENTIAL SEWER SERV #CE €NCI., EA 1 $1,760.53 $1,760.63 $0.00 MANHOLE CONNECTION, 10' OF PVC SCHED 40 SEINER PIPE, PLUG, AND MARKER, TOTAL ALTERNATE 2 $1,760.63 SO,00 TOTAL BASE BID $1,815,551.38 $913,60157 TOTAL ALTERNATE 1 $1,911.13 $0.00 TOTAL ALTERNATE 2 $1,750.63 $0.00 TOTAL PROJECT $1,819,223.14 $913,603.57 Bid Summary: Work completed to -date $913,603.57 5°/ Retainage $45,680.16 Subtotal $ 867,923.39 Pay Estimate 1 $259,631.65 Pay Estimate 2 $0,00 Pay Estimate 3 $0,00 Pay Estimate 4 $0,00 Amount Due $608,09114 CERTIFICATE OF CONTRACTOR I hereby certify that the work and the materials supplied to date, as shown on the request for payment, represents the actual value July 21, 2014 between the CITY OF CORCORAN (OWNER) and Northdale Construction Company Inc. (CONTRACTOR) and all authorized changes thereto. 13y Title Approval; a Thomas A. Wilebski (CONTRACTOR) Northdale Construction Company Inc. WENCK ASSOCIATES, INC, !� J ��..- KentTorve, P.E. President { Date Date Z� CITY OF CORCORAN Date CORCORAN, MN *Check Detail Register© November 2014 11 /21/14 8:37 AM Page 1 Check Amt Invoice Comment 10100 Farmers State Bank Paid Chk# 022576 11/24/2014 NORTHDALE CONSTRUCTION CO INC E602-49450-530 Improvements Other Than BIdgs $243,236.70 PAY 2 SE SEWER/WATER E601-49400-530 Improvements Other Than BIdgs $364,855.04 PAY 2 SE SEWER/WATER Fotal NORTHDALE CONSTRUCTION CO INC $608,091.74 10100 Farmers State Bank $608,091.74 Fund Summary 10100 Farmers State Bank 601 WATER $364,855.04 602 SEWER $243,236.70 $608,091.74 11 /21/14 8:37 AM Page 1 MEMORANDUM TO: Brad Martens, City Administrator FROM: Kent Torve, Wenck Associates, Inc. DATE: November 17th, 2014 SUBJECT: Pay Request #1 —CSAH 101 & Gleason Road Turn Lane Improvements Council Action Re guested Approve Pay Request #1 in the amount of $121,117.54. Funding is by Lennar through City -held escrow. Project Update This amount represents approximately 90% of the total project value before withholding the 5% contingency amount of $6,374.61. Work completed to date includes turn and acceleration lane improvements at the intersection of CSAH 101 & Gleason Road. Next Steps Northwest Asphalt, Inc. will prepare the site for winter and complete the remaining work in Spring 2015. Remaining work includes installation of pavement markings and establishment of site restoration. cruse rsljheinecke�a ppdat@\Icca l \microsott\windows \temporary interretfi Ies \centento it] ook \acd7wa ng \turn lane memo for pay reque5t #1Accx Wenck Associates, Inc. Wenck 1800 Pioneer Creek Center P.O. Box 249 Engineers e Scientists Maple Plain, MN 55359 -0249 rrSc Business Professionals (600 }472 -2232 (763 )479 -4200 Fax {763 }479 -4242 wenckmp @wenck.cem www,wenck.com MEMORANDUM TO: Brad Martens, City Administrator FROM: Kent Torve, Wenck Associates, Inc. DATE: November 17th, 2014 SUBJECT: Pay Request #1 —CSAH 101 & Gleason Road Turn Lane Improvements Council Action Re guested Approve Pay Request #1 in the amount of $121,117.54. Funding is by Lennar through City -held escrow. Project Update This amount represents approximately 90% of the total project value before withholding the 5% contingency amount of $6,374.61. Work completed to date includes turn and acceleration lane improvements at the intersection of CSAH 101 & Gleason Road. Next Steps Northwest Asphalt, Inc. will prepare the site for winter and complete the remaining work in Spring 2015. Remaining work includes installation of pavement markings and establishment of site restoration. cruse rsljheinecke�a ppdat@\Icca l \microsott\windows \temporary interretfi Ies \centento it] ook \acd7wa ng \turn lane memo for pay reque5t #1Accx SECTION 00530 PAYMENT REQUEST FORM OWNER: City of Corcoran PROJECT: CSAH 101 and Gleason Road Turn Lane Improvements CONTRACTOR: it m, L. PAY ESTIMATE NO. Original Contract Amount Contract Changes approved to Date (List Change Order Numbers) $ ................ Revised Contract Price $ .! n.b�. -:? Work Completed to Date (attached) $ Retainageto Date, 5% Work Completed to Date Less Retainage to Date $I . Z i 1, 1 -3 i Y Total Amount Previously Certified $ .............. Payment Request This Estimate $ I declare under penalty of perjury that this account, claim, or demand is just and correct and that no pall of it has been paid, L� Co44rui gi. CTOR 00530 -1 Payment Request Form TU294- CurrorwiUO -CSAH E °I Tum Lertzs45pzcificationsSDivision 0140530_Paynteni Request Fcrm.dcc CERTIFICATE OF CONTRACTOR I hereby certify that the work and the materials supplied to date, as shown on the request for payment, represents the actual value of accomplishment under the terms of the contract dated Tl (y �� "�_ 12014 between the CITY OF CORCORAN (OWNER) and Nor l4_ rsq A 4. /F .T— (CONTRACTOR) and all authorized changes thereto. By ko % -�- 5k –, Title Acs Cr�" i(e Approval: (CONTRACTOR) Date I i i ,y WENCK ASSOCIATES, INC. � _ Date L17 Kent Torve, P.E. CITY OF CORCORAN *" *END OF SECTION'S ** Date 00530 -2 Payment Request Form TV294- Corm=%20-CSAH 101 Tum L eneslSptcificstianslDivisianOl4Q530 _Psy:nentRequest Fomcdoc d u 4 .a O p O O pO p O p p N O p 9 p O O O O 6 pp a- 0 0 0 0 0o q d 0 °0 0° 4 m ups 4 V O p O uQi S S °a m Lf� h 0 0 0 0 O 0 0 0 fA R1 n O r4 v] O� f� O O' O OO a d C C N N Ilj m CA O 1"r m N O Ifl m 111 U5 O rI O rJ H M ry O O r n 'Q Vh i? uF 4A yR ED '+ O O O ci� Q Q m N O m O O. O N N m H w .-i o o N N m N ''� '� M r N 0 0 '-I N N fYt N - Ln N m N N N m N rrq `� .by` 0 0 0 0 0 0 N N m M N O m O O .+ O �N N[ T W r� H O O ry N N ry r"ry m .may 0 0 0 0 0 0 .� fV DO �'f z z z z ° u a a¢ s Z f d a z p 0 a a 0 0 4� o a z d d Y 4W ? W u z w d Cl w4 4W 4W 'L z u ►- r r r w in W d ZI 0 N v Mali rn h r�-1 n to �i � M .t vt � e C M N d � to O K � 6 w i m O 0 � W o t a� j 0 7 m O a a 0 } 7 0 7 O d °o 0 o Z uzs ma p w ry U k a z w o o >, a o a O a a s m m¢ 4 U j l¢�J 'n 0 4 ou oc =� p w �¢ v x t ai S w w w w 3 m o o O ' o z oo 3 3 o a z ? eC ri. a }4 ¢ m O ¢ u" N o z d a w u^ ca C a z0 JD Z ¢¢? ¢}¢ Q u U `2 Q wa w U U rr Z 2 °^ 3 en O L] u ✓4� a w w ik �✓ w o z Ou pz z w o pm n N ¢� 4 o z z o o j Z a N f w z m s vi m O D O W ari :4 ~2 E i R d sn H 8 i q ra Ou n LL a i f j p rW4 Q m i r u E E E Q }}a �1 f�1 f�f�� lL7� L7 a a l7 ¢ s s a v¢i �✓ N CF �] 0 2 a Q F zC� z z V V vu'—i a z J o a 9 a O vs m n m w a m m m m m m m m m m m m sn a 0 N v Mali rn h r�-1 n to �i � M .t vt � e C M N d � to O K � 6 CORCORAN, MN *Check Detail Register© November 2014 Check Amt Invoice Comment 10100 Farmers State Bank Paid Chk# 022577 11/24/2014 NORTHWEST ASPHALT INC G 500 -20336 Lennar CSAH 101 Turn Lanes $121,117.54 PAY 1 CSAH 101 GLEASON RD TURN LANE Total NORTHWEST ASPHALT INC $121,117.54 10100 Farmers State Bank $121,117.54 Fund Summary 10100 Farmers State Bank 500 ESCROW HOLDING FUND $121,117.54 $121,117.54 11 /21/14 8:38 AM Page 1 STAFF REPORT Agenda Item. 10c. Council Meeting: Prepared By: November 24, 2014 Brad Martens Topic: Action Required: Commission Ordinance Review, Review /Approval Commissioner Term Extension Summary: At the July 10, 2014 City Council meeting, staff recommended various changes to ordinances guiding the City's commissions. The City Council directed staff to work with the City Attorney to draft the updated ordinances. In addition, at the November 13, 2014 City Council meeting staff received additional guidance on the terms of commissioners. Attached to this report are the recommended updated ordinances. Staff is requesting the City Council review the documents prior to moving forward with the following schedule: • Planning Commission Review: December 4, 2014 • Parks and Trails Commission Review: January 20, 2014 • City Council Adoption: February 12, 2014 Additionally, in order to allow for this timeline and to accommodate future appointments, staff requests the City Council adopt two resolutions which will extend the terms of the commissioners to allow for appointments to take place in January/February. Financial /Budget: Commission members serve without compensation. Adjusting the number of commissioners does not have a financial effect. Amending the applicable ordinances has a minor cost associated with the publication requirements. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost - effective, and friendly manner. PROFESSIONALISM We believe that continuous improvement is the mark of professionalism and are committed to applying this principle to the services we offer and the development of our employees. Page 2 EQUAL OPPORTUNITY We believe that every employee and citizen should be afforded an equal opportunity to participate in all aspects of employment, citizenship, and governance in the City of Corcoran based exclusively on their ability to contribute. Options: 1. Review proposed ordinance updates; approve Resolution 2014 -65; and approve Resolution 2014 -66. 2. Send back to staff for further review. Recommendation: Review proposed ordinance updates; approve Resolution 2014 -65; and approve Resolution 2014 -66. Council Action: Review proposed ordinance updates; consider a motion to approve Resolution 2014 -65; and consider a motion to approve Resolution 2014 -66. Attachments: 1. Proposed Updates — Parks and Trails Commission Ordinance 2. Proposed Updates — Planning Commission Ordinance 3. Resolution 2014 -65 4. Resolution 2014 -66 CHAPTER 36: PARKS AND TRAILS COMMISSION 36.10 ESTABLISHMENT OF THE COMMISSION. The Parks and Trails Commission for the City shall be hereby established. 36.11 COMPOSITION. The Parks and Trails Commission shall consist of nine seven (71) regular members,, altefn to m embers and student members that shall be appointed in the manner set forth in this subsection. In addition, one (1) City Council mrepresentative shall act as a liaison to the Commission. The liaison shall attend meetings of the Parks and Trails Commission and act as a mode of communication between the Parks and Trails Commission and the City Council. The Liaison City Council representative shall not be a voting member of the Parks and Trails have no vote on the-Commission. The City Council shall set the City Council representative rotation schedule annuall Regular members of the Parks and Trails Commission appointed before August 1, 2014 may continue to serve on the Commission during their term of appointment and may be re- appointed by the City Council, though their service may result in a Commission comprised of more than seven (7) regular members. However, if the term of any such member expires and that member is not re- appointed, or if any such member became unable or unwilling to fulfill his or her duties on the Commission or if such a member's seat otherwise becomes vacant, that vacancy shall not be filled if it results in a Commission comprised of more than seven (7) regular members. Alternate members of the Parks and Trails Commission appointed before August 1, 2014 shall not be re- appointed after expiration of their term. In the event of a Commission comprised of more than five (5) members, a quorum shall consist of any combination of four (4) regular members. The City Council representative and student member shall not count towards a quorum of the members. A. All members shall be appointed by the City Council and may be removed by a three - fifths (3/5) vote of the Council. B. Regular Members — Members of the Commission are appointed by the City Council for stagge° °a th staggered three (3) -year terms. Terms shall begin on March 1 and end on the final day of FebruaryO f the P, Fks and Trails s f4st appointed, throe shall be appeiiited fef a ene year- tefm, thf ee shall be appointed faf a two yeaf , three shall be appointed for- a tIffee year term. Sueeessor-s shall be appointed for- tefffis Of- s,but, Aappeintees shall hold their offices until their successors are appointed and Qualified by the City Council. The City Council shall approve the necessary appointments to the Commission no later than Mar-eh 3 1 the final day of February of each year. In the event any member fails to attend three (3) consecutive meetings or 30 percent of those Title III: 36 -2 meetings held in a calendar year, a vacancy may be declared to exist by majority vote of the commission. A new member shall be appointed to fill out the term of the individual whose seat has been vacated unless filling the vacancy will result in a Commission which exceeds seven (7) members. If filling the vacancy will result in a Commission which exceeds seven (7 members, the vacant seat shall not be filled. If a seat becomes vacant, leaving the Commission with less than seven (7) members, the vacancy shall be filled in the same manner as the appointment is made. All members shall serve without compensation, but shall be allowed reasonable expenses as authorized by the City Council._ D. Student Members — Shall be appointed at the pleasure of the City Ceouncil for one Q)- year calendar terms. Student members shall have no voting or office responsibility. All members shall serve without compensation. E. The city council may appoint a non - resident to any of the city commissions so long as there is no more than one (1) non - resident on a commission at any time and provided that the individual's non - residence status is determined to be temporary. F. A quorum shall consist of any combination of fwe-four (4 -5) regular armor altefH to members. The City Council haise +- representative and student members shall not count towards a quorum of the members. Title III: 36 -2 36.12 ORGANIZATION; MEETINGS. A. The commission shall elect a Cehairperson and Vice - Chairperson from among its appointed members, for a term of one year; and the Ceommission may create and fill such other offices as it may determine. B. All regular members of the Commission, including the Chairperson and Vice - Chairperson, may vote on any questions before the Commission, except that no member of the Commission shall partake in any discussion on or vote upon any question in which he or she is directly or indirectly interested. C. The Ceommission shall adopt rules for the transaction of business, with the approval of the Council, and shall keep a record of its resolutions, transactions, and findings, which record shall be a public record. Expenditures of the Ceommission shall be within amounts appropriated for the purpose by the City Council. The Commission shall submit to the City Council a monthly report of its work during the preceding month. D. The Commission shall determine the date and time of meetings and shall set such public hearings as are necessary and desirable, or required by law, or this Code. 36.13 POWERS AND DUTIES OF THE COMMISSION. The Parks and Trails Commission shall have the powers and duties allowed under the City Charter and State law, including: A. To hold meetings of its members, to consider such matters pertaining to parks and trails in the City as shall be referred to the Commission by the Council, or as the members of the Commission themselves deem proper. C. To act in an advisory capacity to the Council on all matters pertaining to a parks and trails system in the City. All pertinent contracts of purchase, sale, employment, use and management shall be made by the City through the City Council upon advice thereof from the Parks and Trails Commission. 36.14 REPORTS. The Ceommission shall make an annually wfrreport to the city council, not later than the last day of February of each calendar year, containing the Ceommission's recommendations for the ensuing year, and also a summary of activities in the prior year. (Ord. No. 195, passed 05- 13 -04, Ord.219, passed 04- 14 -05, Ord.255, passed 02- 10 -11) Title III: 34 -3 w�i�ir�i�riiF�wiisa�idiw�wi�r 11 1 C. To act in an advisory capacity to the Council on all matters pertaining to a parks and trails system in the City. All pertinent contracts of purchase, sale, employment, use and management shall be made by the City through the City Council upon advice thereof from the Parks and Trails Commission. 36.14 REPORTS. The Ceommission shall make an annually wfrreport to the city council, not later than the last day of February of each calendar year, containing the Ceommission's recommendations for the ensuing year, and also a summary of activities in the prior year. (Ord. No. 195, passed 05- 13 -04, Ord.219, passed 04- 14 -05, Ord.255, passed 02- 10 -11) Title III: 34 -3 CHAPTER 34: PLANNING COMMISSION 34.10 ESTABLISHMENT OF COMMISSION. The planning commission for the City shall be hereby established. The commission shall be the City planning agency. 34.11 COMPOSITION. The planning commission shall consist of six (56) regular members, two (2) alteffiate member-s,.and one (1) City Council representative. In addition, one (1) City Council member shall act as a liaison to the Commission. The liaison shall attend meetings of the Planning Commission and act as a mode of communication between the Planning Commission and the City Council. The City Council representative shall not be a voting member of the Planning Commission. The City Council shall set the City Council representative rotation schedule annually. Regular members of the Planning Commission appointed before August 1, 2014 may continue to serve on the Commission during their term of appointment and may be re- appointed by the City Council, though their service may result in a Commission comprised of more than five (5) regular members. However, if the term of any such member expires and that member is not re- appointed, or if any such member became unable or unwilling to fulfill his or her duties on the Commission or if such a member's seat otherwise becomes vacant, that vacancy shall not be filled if it results in a Commission comprised of more than five (5) regular members. Alternate members of the Planning Commission appointed before August 1. 2014 shall not be re- appointed after expiration of their term. In the event of a Commission comprised of more than five (5) members, a quorum shall consist of any combination of four (4) regular members. The City Council representative shall not count towards a quorum of the members. A. All regular and alternate members shall be appointed by the City Council and may be removed by a three -fifths vote of the Council. B. Regular Members = Members of the Commission are appointed by the City Council for staggered three (3) -year terms. Terms shall begin on March 1 and end on the final day of February first appointed, two shall be appointed for- a one year tefm, twe shall be appointed for- a two year- tefm, and two shall be appointed for- a thfee year- ten:n. Theif suecessofs shall be appointed for- ten:ns of thfee aAppointees shall hold their offices until their successors shall be appointed and qualified by the City Council. The City Council shall approve the necessary appointments to the Commission no later than March 31 of each year. Every appointed fflember- shall before efitefing ttpefl the disehafge of his or- hef dtAies take afl oath that he or she hall faithfitily dis^merge the EltifieS E) f h S ,.,. ,,ems e€fie . A 11 Shall Se Title III: 34 -1 without In the event any member fails to attend three (3) consecutive meetings or 30 percent of those meetings held in a calendar year, a vacancy may be declared to exist by majority vote of the commission. A new member shall be appointed to fill out the term of the individual whose seat has been vacated unless filling the vacancy will result in a Commission which exceeds five (5) members. If filling the vacancy will result in a Commission which exceeds five (5) members, the vacant seat shall not be filled. If a seat becomes vacant, leaving the Commission with less than five (5) members, the vacancy shall be filled in the same manner as the appointment is made. All members shall serve without compensation but shall be allowed reasonable expenses as authorized by the City Council. D. The City Council may appoint a non - resident to any of the city commissions so long as there is no more than one (1) non - resident on a commission at any time and provided that the individual's non - residence status is determined to be temporary. E. A quorum shall consist of any combination of fexf--three (34) regular € r alte to members. The City Council representative shall not count towards a quorum of members. 34.12 ORGANIZATION; MEETINGS. A. A.—The commission shall elect a Cehairperson and Vice - Chairperson from among its appointed members for a term of one year; and the Ceommission may create and fill such other offices as it may determine. B. B. All regular members of the Commission, including the Chairperson and Vice - Chairperson, may vote on any questions before the Commission, except that no member of the Commission shall partake in any discussion on or vote upon any question in which he or she is directly or indirectly interested. CB. The Ceommission shall adopt rules for the transaction of business and shall keep a record of its resolutions, transactions, and findings, which record shall be a public record. Expenditures of the Ceommission shall be within amounts appropriated for the purpose by the City Council. The Ceommission shall submit to the City Council a monthly report of Title III: 34 -2 its work during the preceding month. D. The Commission shall determine the date and-time-of meetings and shall set such public hearings as are necessary and desirable, or required by law, or this Code. 34.13 POWERS AND DUTIES OF THE COMMISSION. The Pplanning Ceommission shall be the planning agency and shall have the powers and duties given such agencies generally by Minnesota Statutes § 462.351 - 462.364. It shall also exercise the duties conferred upon it by this Section. 34.14 ZONING ORDINANCES; PUBLIC HEARINGS. No zoning ordinances or amendments thereto shall be adopted by the Council until a public hearing has been held thereon by the Pplanning Ceommission upon notice as provided in Minnesota Statutes § 462.357, Subdivision 3. 34.15 PLATS; APPROVAL. Any plat of land submitted to the Council for approval shall be referred to the planning commission for review and recommendation. 36.14 REPORTS. The Commission shall annually report to the city council, not later than the last day of February of each calendar year, containing the Commission's recommendations for the ensuing year, and also a summary of activities in the prior year. (Ord. 195, passed 05- 13 -04, Ord. 217, passed 04- 14 -05) Title III: 34 -3 •. .. _ 11 N ., ., 36.14 REPORTS. The Commission shall annually report to the city council, not later than the last day of February of each calendar year, containing the Commission's recommendations for the ensuing year, and also a summary of activities in the prior year. (Ord. 195, passed 05- 13 -04, Ord. 217, passed 04- 14 -05) Title III: 34 -3 City of Corcoran County of Hennepin State of Minnesota November 24, 2014 RESOL UTION NO. 2014 -65 MOTION BY: SECONDED BY: A RESOLUTION EXTENDING THE TERMS OF CITY PARKS AND TRAILS COMMISSION MEMBERS WHOSE TERMS EXPIRE DECEMBER 31 TO EXPIRE ON THE FINAL DAY OF FEBRUARY ON THE FOLLOWING YEAR WHEREAS, the City of Corcoran has established a Parks and Trails Commission via City Code, Chapter 36; and WHEREAS, certain current Parks and Trails Commission members were appointed to serve calendar terms which expire on December 31; and WHEREAS, City Code, Chapter 36 is to be amended to adjust terms of service to begin on March 1 and to end on the final day of February; and WHEREAS, this adjustment in the starting date of any newly appointed Parks and Trails Commission members' terms will result in a two month delay between the expiration of the terms of certain current Parks and Trails Commission members and the appointment of a successor; and WHEREAS, City Code, Chapter 36 requires Parks and Trails Commission members to hold their offices until their successors are appointed and qualified; and WHEREAS, the City desires the consistent maintenance of a complete Parks and Trails Commission. NOW, THEREFORE BE IT RESOLVED, by the City of Corcoran, City Council as follows: 1. Those City Parks and Trails Commission members whose terms expire on December 31 shall have their appointment extended through the final day of February of the year immediately following the original expiration date of their term of service. VOTING AYE ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Hank, Pat ❑ Thomas, Ron VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Hank, Pat ❑ Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 24th day of November 2014. ATTEST: Jeanie Heinecke — City Clerk Kenneth Guenthner - Mayor Page 1 of 1 City Seal City of Corcoran County of Hennepin State of Minnesota RESOL UTION NO. 2014 -66 MOTION BY: SECONDED BY: November 24, 2014 A RESOLUTION EXTENDING THE TERMS OF CITY PLANNING COMMISSION MEMBERS WHOSE TERMS EXPIRE DECEMBER 31 TO EXPIRE ON THE FINAL DAY OF FEBRUARY ON THE FOLLOWING YEAR WHEREAS, the City of Corcoran has established a Planning Commission via City Code, Chapter 34; and WHEREAS, certain current Planning Commission members were appointed to serve calendar terms which expire on December 31; and WHEREAS, City Code, Chapter 34 is to be amended to adjust terms of service to begin on March 1 and to end on the final day of February; and WHEREAS, this adjustment in the starting date of any newly appointed Planning Commission members' terms will result in a two month delay between the expiration of the terms of certain current Planning Commission members and the appointment of a successor; and WHEREAS, City Code, Chapter 34 requires Planning Commission members to hold their offices until their successors are appointed and qualified; and WHEREAS, the City desires the consistent maintenance of a complete Planning Commission. NOW, THEREFORE BE IT RESOLVED, by the City of Corcoran, City Council as follows: 1. Those City Planning Commission members whose terms expire on December 31 shall have their appointment extended through the final day of February of the year immediately following the original expiration date of their term of service. VOTING AYE ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Hank, Pat ❑ Thomas, Ron VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Hank, Pat ❑ Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 24th day of November 2014. ATTEST: Jeanie Heinecke — City Clerk Kenneth Guenthner - Mayor Page 1 of 1 City Seal CITY OF CORCORAN DRAFT 2015 FEE SCHEDULE FEE 11a. ADMINISTRATIVE FEE SCHEDULE G/L Records & Service for City Document (Includes Tax) 100 - 41900 -34000 Address List Remove 100 - 41900 -34000 Resident Address List Labels 60.00 100 - 41900 -34107 Assessment Search from County 25.00 100 - 41900 -34000 USB Flash Drive 10.00 100 - 41900 -36210 Interest charge on 30 day past due Escrow accounts 10% 100 - 41900 -34105 Notary Fee - per document 1.00 Code Books 100 - 41900 -34105 Code Book (Codes /Zoning /Subd) Binder 65.00 100 - 41900 -34105 Municipal Code Only 35.00 100 - 41900 -34105 Subdivision Code Only 35.00 100 - 41900 -34105 Zoning Code Only 35.00 100 - 41900 -34105 Comprehensive Plan Book Printed - special order 75.00 Copies 100 - 41900 -34105 Copies black /white - up to 8 1/2x14 per page 0.25 100-41900-34105 Copies black /white - 11 x 17 per page 0.55 100-41900-34105 Copies Color up to 8 1/2x14 pp 1.00 100 - 41900 -34105 1 Copies Color 11x17 1.50 100 - 41900 -34105 Surve s 3.25 Remove 100 - 41900 -34105 Surveys Requested by ro ert owner 1.00 Remove Labor /Staff Research 100 - 41900 -34000 Normal Business Hrs (1 hr min.) per hour 65.00 100 - 41900 -34000 After Hours (1 hr minimum) per hour 100.00 Late Fees / Penalties 100 - 41941 -36200 Returned Check Fee 38.00 100 - 41941 -36200 Delinquent Fee 10.00 100 - 42400 -36200 Permit Cancellation Fee 25.00 Maps 100- 41900 -34105 81/2 "x11" Color 3.00 Remove 100 - 41900 -34105 Color Maps - on cardstock 3.00 100 - 41900 -34105 Oversized or Laminated - special order Varies 100 - 41900 -34105 Topos - special order Varies Newsletter Advertising 100 - 41900 -36230 Full page 400.00 100 - 41900 -36230 1/2 page 250.00 100 - 41900 -36230 1/4 page or Business card size 75.00 100 - 41900 -36230 1 Insert flyer for mailing supplied by customer 200.00 Recycling Fee 100 - 43232 -34400 Recycling Fee - Annually TBD by Council 100 - 43232 -34400 Recycling Delinquent Fee 10.00 Community Facility Fees Damage Deposit Required On All Rentals Group 1 Local Non Profit Groups: NW Area Jaycees, Lions, Pioneer Society, Seniors, Athletic Assoc, NW Trails N/C Group 2 Corcoran Residents 10% discount Civic Center Rental Fee - Per Day Includes Kitchen and Memorial Garden 100 - 41941 -34101 Sunday - Thursday 150.00 100 - 41941 -34101 Friday and Saturday 350.00 Civic Center Rental - General Public Non - Profit Groups - Per Day 100 - 41941 -34101 If Contract 6 + time per year (Excludes Saturdays) 80.00 per day Conference Room /Council Chamber Rental Fee - Per Day 100 - 41941 -34101 Conference Room /Council Chamber 75.00 Approved Non Profit Public Safety Training Classes 100 - 41941 -34101 Conference Room (up to 10 people) 35.00 100 - 41941 -34101 Civic Center (15% discount on AV equipment) 3.00 per person 100 - 41941 -34101 Damage Deposit 350.00 100 - 42100 -34201 Police Security serving alcohol (per hr no discount applies)' 70.00 100 - 42100 -34201 Police Security serving alcohol (holiday rate per hr no discount applies)* 90.00 201 - 42100 -34201 Reserve Officer Event Security (per hr no discount applies)* 20.00 Additional Rental Equipment - Per Day AV Equipment Rental 100 - 41941 -34101 Microphone 10.00 100 - 41941 -34101 Projector 75.00 CITY OF CORCORAN DRAFT 2015 FEE SCHEDULE FEE 11a. City Park - Picnic Facility 100 - 45200 -34101 Rental Fee 80.00 100 - 45200 -34101 Damage Deposit 350.00 100 - 45200 -34101 Soccer /Football /Baseball - per field (6 hour usage) 30.00 100 - 45200 -34101 Lights (Lions field only) - Additional per game 30.00 100 - 45200 -34101 Tennis Courts - All courts 4 hour usage 30.00 Fields /Tennis Courts Damage Deposit (per season, all groups) 350.00 Engraved Memorial Bricks (tax included) 415- 45200 -36230 4 x 8 Engraved Brick 50.00 415 - 45200 -36230 12 x 12 Engraved Brick 100.00 415 - 45200 -36230 Engraved Stone (Large) 135.00 Current cost 415 - 45200 -36230 Engraved Stone (X- Large) 175.00 Current cost 415- 45200 -36230 48" Maintenance Free Bench Varies" 415 - 45200 -36230 Concrete Bench - 22 Characters Varies" 415 - 45200 -36230 Granite Bench Varies" "Product and prices subject to change with vendors Licenses & Miscellaneous Permits Liquor /Tobacco License 100 - 41900 -32110 Temporary 3.2 Malt Liquor License - Per Daily Event 10.00 100 - 41900 -32110 Temporary 3.2 Malt Liquor License - Annual Max 100.00 100 - 41900 -32110 On Sale 3.2 Malt Liquor 100.00 100 - 41900 -32110 Off Sale 3.2 Malt Liquor 15.00 100 - 41600 -32110 Investigation (New /Transfer License) 100.00 100 - 41900 -32110 On Sale Intoxicating Liquor 4,000.00 100 - 41900 -32110 Off Sale Intoxicating Liquor (Fee limited by State Law) 150.00 100 - 41900 -32110 Sunday Sale Intoxicating Liquor (Fee limited by State Law) 200.00 100 - 42100 -34202 Investigation Fee (New /Transfer License) 300.00 100 - 41900 -32110 2:00 am Closing 100.00 100 - 41900 -32110 Tobacco License 150.00 100 - 45200 -36200 Fireworks Permit -Per Event 25.00 100 - 41900 -34103 Hobby Kennel - Annual Fee 75.00 Burning Permit 100 - 42100 -34200 Valid for 10 Days 10.00 100 - 42100 -34200 Valid for 120 Days 50.00 Driveway Permit 100 - 43100 -34300 Driveway Permit 100.00 Grading & Land Reclamation Permit 100 - 43100 -34300 Under 300 Cubic Yards 35.00 100 - 43100 -34300 Over 300 Cubic Yards - residential 300.00 100 - 43100 -34300 Per acre security fee 250.00 One Acre Minimum (No security fee for under 300 Cubic Yads required) Additional fees may be required as determined by staff Overweight Vehicle Permit Agriculture N/C 100 - 43100 -34300 Commercial Tow Truck 750.00 100 - 43100 -34300 Daily Permit 100.00 100 - 43100 -34300 Seasonal - Emergency (Septic, Liquid Propane & Simllar) N/C Resident - To and From N/C 100 - 43100 -34300 Seasonal - Home Delivery 250.00 100 - 43100 -34300 No Permit - Double Fee Max $250.00 All Charges are Per Truck - Permits are Restricted Sign Permit 100 - 41900 -36200 No Planning Comm Review - Temporary 95.00 100 - 41900 -36200 No Planning Comm Review - Permanent 150.00 100 - 41900 -36200 Planning Commission Review (Fee /Escrow) 150.00/500.00 Utility Permit 100 - 43100 -34300 IE:Comcast, Century Link, CenterPoint Energy, Wright- Hennepin, etc 75.00 Public Safety G/L Police Reports 100 - 42100 -34202 Police Reports - Base Charge 7.00 100 - 42100 -34202 Police Reports - Surcharge (Per Page) * 0.25 100 - 42100 -34202 Audio /Video on USB Flash Drive 10.00 100 - 42100 -34202 Normal Business Hrs (1 hr min.) per hour 65.00 Finger Printing Resident - Child N/C 100 - 42100 -34202 Non - Resident - Child 10.00 Resident - Adult N/C CITY OF CORCORAN DRAFT 2015 FEE SCHEDULE FEE 11a. 100 - 42100 -34202 Non - Resident - Adult 15.00 Additional Cards - Resident N/C 100 - 42100 -34202 Additional Cards - Non - Resident 5.00 False Alarm Fire Emergency 100 - 42100 -35101 2 -3 In any 12 -month period ( Each) 75.00 100 - 42100 -35101 4+ In any 12 -month period (Each) 150.00 False Alarm Police 1 -3 In any 12 -month period N/C 100 - 42100 -35101 4+ In any 12 -month period 100.00 Firearm Permits 100 - 42100 -34200 High Powered Discharge of Fire Arm - Resident - 15.00 100 - 42100 -34200 High Powered Discharge of Fire Arm - Non - Resident- 20.00 100 - 42100 -34200 Permit to Purchase /Transfer N/C Rental Fee 100 -42100 -34200 Range contract per day (law enforcement agencies only) 50.00 100 - 42100 -34200 Command Post per day 50.00 Vehicle Impound 100 - 42100 -34202 Vehicle Impound Release 10.00 100 -42100 -34202 Storage Fee Weekly 75.00 Animal Impound 100- 42100 -35101 1 st Offense 50.00 100 - 42100 -35101 2nd Offense 150.00 100 - 42100 -35101 No Kennel License 50.00 Event Security Rates 100 - 42100 -34201 Officer - per hour 70.00 100 - 42100 -34201 Officer - per hour Holiday rate 90.00 201 - 42100 -34201 Reserve Officer - per hour 20.00 "Fee Set By State / 'Restricted Public Works G/L Equipment Usage Per Hour (5 day work week per 40 Hour) 100 - 43100 -36200 Tractor /Backhoe 50.00 100 - 43100 -36200 Dump Truck 65.00 100 - 43100 -36200 Front End Wheel Loader 40.00 100 - 43100 -36200 Road Grader 80.00 100 - 43100 -36200 Skid Loader 40.00 100 - 43100 -36200 Wood Chipper 40.00 Labor 100 - 43100 -36200 Per Hour 65.00 Lawn Mowing - Property Cleanup 100 - 43100 -36200 Mowing 1 acre & under 250.00 100 - 43100 -36200 Mowing over 1 acre - $250 + additional hourly rate 85.00 100 - 43100 -36200 Contract tree and weed removal Cost + 65.00 100 - 43100 -36200 Contract rubbish removal Cost + 65.00 Swing Away Mail Box Arms (Sales Tax included) 100 - 41941 -36200 Post only (mailbox not included) 65.00 100 - 41941 -36200 Post and Installation (mailbox not included) 150.00 Street Department Fees 100 - 43100 -36200 Street Sign Install Labor (Per hour) 75.00 100 - 43100 -34301 Dust Control Assessment) Established Annually 100 - 43100 -34301 Dust Control (Voluntary) 300' min. Established Annually 100 - 43100 -34301 Dust Control Delinquent Fee 10.00 100 - 43100 -36200 Culvert priced per foot Cost + 65.00 CITY OF CORCORAN DRAFT 2015 FEE SCHEDULE FEE 11a. Planning Development & Zoning Fees Land Use Permit/Application Type Non - Refundable Application Fee Escrow 100 - 41900 -34103 Agriculture Preserve Application - Placement (fee limited by state) 50.00 0.00 Agriculture Preserve Application - Removal (fee limited by state) 50.00 0.00 Administrative Permit 100.00 # # # # # # # ## Increase from $80 Certificate of Compliance 80.00 0.00 Comprehensive Plan Amendment 1,000.00 # # # # # # # ## Conditional Use Permit (CUP) 550.00 # # # ### # ## Conditional Use Permit (CUP) Amendment 200.00 # # # ### ### Increase from $180 Environmental Review 500.00 # # # # # # # ## Interim Use Permit 500.00 # # # # # # # ## Final Plat - Base Fee Regular / OSP 575.00 # # # # # # # ## Final Plat - Per Lot Regular /OSP 50.00 0.00 Park Dedication Fees (Subdivision Ordinance) Section 955 Maximum Fee per residential unit inside the MUSA 4,000.00 0.00 Maximum Fee per residential unit outside the MUSA 3,000.00 0.00 Preliminary Plat - Base Regular /OSP 600.00 # # # # # # # ## Preliminary Plat - Per Lot Regular / OSP 50.00 0.00 PUD - Preliminary Development Plan 575.00 # # # ### # ## PUD - Final Development Plan 500.00 # # # ### # ## PUD - Sketch Plat/Plan Review 450.00 # # # # # # # ## Rezoning 575.00 # # # # # # # ## 100 - 41900 -36200 Sign - Wetland Buffer Sign (per sign - requires site inspection) 20.00 0.00 Sign - Development Notice Sign $165.00 first sign/ $50.00 each additional 165.00 0.00 New Site Plan 425.00 # # # # # # # ## Site Plan Amendment - Minor 200.00 # # # # # # # ## Increase from $180 Sketch Plat /Plan Review - Regular / OSP 450.00 # # # ### # ## Topography Exemption, Wetland Waiver, Electronic File Waiver 200.00 # # # ### ### Increase from $180 Vacation 350.00 ### ### # ## Variance 550.00 # # # ### # ## Zoning /Subdivision Code Amendment 700.00 # # # ### # ## Meeting with City Consultants (first hour no charge) Over 1 hour Contract fee 500.00 Water /Sanitary Sewer Fees Water Trunk Line Availability Charge (TLAC) 5,220.00 Sewer Trunk Line Availability Charge (TLAC) 3,075.00 City Water Connection Fee - Single Family 1,000.00 City Water Connection Fee - Multi - Family 800.00 City Water Connection Fee - Non - Residential 1,000.00 City Sewer Connection Fee - Single Family 1,000.00 City Sewer Connection Fee - Multi - Family 800.00 City Sewer Connection Fee - Non - Residential 1,000.00 Water Connection Fee - Maple Grove 2,130.00 Sewer Access Charge (per unit) - Met Council 2,485.00 Water Base Charge - Per Meter Per Month Water Rate Tier 1: 1,000 gallons to 20,000 gallons Tier 2: +20,000 gallons to 40,000 gallons Tier 3: +40,000 gallons Sewer Base Charge - Per Month Sewer Rate Per 1,000 gallons - based on water usage STAFF REPORT Agenda Item. 11 b Council Meeting: Prepared By: November 24, 2014 Pat Meister /Brad Martens Topic: Action Required: Equipment Purchase — S -590 Skid Loader Approval Summary: Public Works Department equipment includes two skid loaders: • Skid loader with tracks: This is known as the "work horse" skid loader used for heavy duty items such as loading trucks, heavy lifting, and ditching, etc.; a slow moving, heavy piece of equipment for non - delicate work. • Skid loader without tracks: This is a more nimble, smaller piece of equipment used for various smaller tasks such as asphalt patching, intersection sweeping, moving things around as needed; a fast moving, lighter piece of equipment for quick or delicate work. Prior to 2013 the Public Works Department had two front end loaders and one skid loader. A change was made to eliminate one of the more expensive front end loaders and add a less expensive skid loader with tracks, capable of doing the work needed for the department the additional front end loader provided. At the May 22, 2014 City Council meeting, a replacement for the skid loader with tracks was approved along with a plan to update the skid loaders annually, which is less expensive than replacing it later on in the life cycle. The existing skid loader was purchased in 2013 and the City has an attached quote to replace it with a 2015 skid loader for a cost of $3,500. The City will plan for $2,000 each year to continue and replace the skid loader in the future. In order to keep on the plan it is now time to replace the skid loader without tracks. Financial /Budget: Quote comparison: 1. Tri -State Bobcat Inc.: $3,500.00 2. Lano Equipment Inc.: $3,500.00 The pricing is identical. Staff recommends purchasing from Lano Equipment Inc. as staff has worked with them in the past and found the service and equipment to be of high quality. Staff has put together the following comparison of replacing the equipment annually vs. replacing at five years old: 1. Replace annually: Average annual cost is approximately $2,000 a. Annual cost of $2,000 for upgrading b. No maintenance cost other than oil change due to warranty Page 2 2. Retain for five years: $16,600 or $2,800 annually a. Upgrade cost after five years estimated at $10,000 i. This estimate is very conservative, cost could reach $15,000 b. Requires replacement tires /cutting edge at year two /three estimated at $2,000 c. Annual maintenance after year one estimated at $650 a year i. Filters alone cost $500 annually The purchase would be funded out of the Landscaping /Ditching account 100- 43100- 225, located in the Public Works budget, and Maintenance Projects account 100- 45200- 221 located in the Parks budget. This item was budgeted for within the 2014 budget so no adjustment is needed. Alignment with Values: This item relates to the following adopted values: FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Options: 1. Approve the purchase of the S -590 Skid Loader from Lano Equipment Inc. 2. Send back to staff for further review. Recommendation: Approve the purchase of the S -590 Skid Loader from Lano Equipment Inc. Council Action: Consider a motion to approve the purchase of the S -590 Skid Loader from Lano Equipment Inc. Attachments: 1. Tri -State Bobcat Inc. Quote 2. Lano Equipment Inc. Quote •. �I�� Product Quotation Quotation Number: 21286DO21365 Date: 2014-10-28 14:02:32 _Ship to _ Eiobcat Dealer Bill To City of Corcoran Tri -State Bobcat, Inc City of Corcoran Attn: Pat Meister 3101 Spruce St Attn: Pat Meister 9100 County Rd 19 Little Canada MN 55117 9100 County Rd 19 Loretto, MN 55357 Phone: (651) 407 -3727 Loretto, MN 55357 Phone: (763) 420 -2652 Fax: (651) 217 -5770 Phone: (763) 420 -2652 Total of Items Quoted $36,414.14 Trade -in 2013 Bobcat 5590 sln ANMN12711 - 51 hrs - A91, Radio, ($32,914.14) Air Ride, Strobe Light, 74" LP Bucket w /edge Quote Total - US dollars $3,500.00 Notes- Swap mirror and counterweights from trade -in to new machine. * Annual trade -in cost will return to $2,000 a year in 2015. This year is a one time price increase to account for the change to a final Tier 4 compliant engine. All prices subject to change without prior notice or obligation. This price quote supersedes all preceding price quotes. Customer must exercise his purchase option within 30 days from quote date. Customer Acceptance: Authorized Signature: Print: Sign: Purchase Order: Date: Contact: Patrick Schoen Phone: 651 - 407 -3727 Fax: 651- 217 -5770 Cellular: 612 -356 -8890 E Mail: patricks@tristatebobcat.com Description Part No Qty Price Ea. Total 5590 'T4 Bobcat Skid -Steer Loader M0261 1 $28,22540 $28,225.40 A91 Option Package M0261- P01 -A91 1 $6,422.00 $6,422.00 Air Ride Seat 3pt Belt M0261- ROS -Cl2 1 $209.30 $209.30 Radio M0261- R26 -0O2 1 $277.90 $277.90 Strobe Light M_- R16 -0O3 1 $297.50 $297.50 74" Low Profile Bucket 6731421 1 $79168 $792.68 - -- Bolt -On Cutting Edge, 74" 6718007 1 $189.36 $189.36 Total of Items Quoted $36,414.14 Trade -in 2013 Bobcat 5590 sln ANMN12711 - 51 hrs - A91, Radio, ($32,914.14) Air Ride, Strobe Light, 74" LP Bucket w /edge Quote Total - US dollars $3,500.00 Notes- Swap mirror and counterweights from trade -in to new machine. * Annual trade -in cost will return to $2,000 a year in 2015. This year is a one time price increase to account for the change to a final Tier 4 compliant engine. All prices subject to change without prior notice or obligation. This price quote supersedes all preceding price quotes. Customer must exercise his purchase option within 30 days from quote date. Customer Acceptance: Authorized Signature: Print: Sign: Purchase Order: Date: E ; Product Quotation Quotation Number: 2141 ID021452 Date: 2014 -11 -05 14:52:23 Ship to Bobcat Deafer Bill. To City of Corcoran Lano Equipment, lnc,Ramsey,MN City of Corcoran Attn: Pat Meister 6140 HIGHWAY 10 NW Attn: Pat Meister 6200 county Road 116 RAMSEY MN 65303 -4529 8200 county Road 116 Corcoran, MN 55340 Phone: (763) 323 -1720 Corcoran, MN 55340 Phone: (763) 420 -2288 Fax: (763) 422 -3949 Phone: (763) 420 -2288 Contact: Mike Tangeman Phone: 763 -323 -1720 Fax: 763 -422 -3949 Cellular: 612 -282 -3648 E Mail: mike t lanoe ui .corn Description 5590 T4 Bobcat Skid -Steer Loader 66.0 HP Tier 4 Turbo Diesel Engine Auxiliary Hydraulics: Variable Flow Backup Alarm Bob -Tack Bobcat Interlock Control System (BICS) Controls: Bobcat Standard Engine/Hydraulic Systems Shutdown Glow Plugs (Automatically Activated) Horn Instrumentation: Engine Temperature & Fuel Gauges, Hourmeter, RPM and Warning Lights Lift Arm Support Lift Path: Vertical A91 Option Package Cab enclosure with Heat and AC High Flow Hydraulics Two -Speed Travel Sound Reduction Hydraulic Bucket Positioning Part No Qty Price Ea. Total M0261 1 $28,225.40 $28,225.40 Lights, Front & Rear Operator Cab Includes; Adjustable Cushion Seat, Top & Rear Windows, Parking Brake, Seat Bar & Seat Belt Roll Over Protective Structure (BOPS) meets SAE -11040 & ISO 3471 Falling Object Protective Structure (FOPS) meets SAE - 11043 & ISO 3449, Level I; (Level II is available through Bobcat Parts) Spark Arrestor Exhaust System Tires: 31 x 12 -16.5, 10 PR, Bobcat Heavy Duty Warranty: 12 Months, Unlimited Hours M0261- POI -A91 1 $6,421.80 $6,421.80 Power B ob-Tach Deluxe Instrument Panel Keyless Start Suspension Seat with 3 -Point Belt Cold Weather Package Attachment Control Kit Cab Accessories Package Air Ride Seat apt Belt M0261- R05 -C12 1 $209.30 $209.30 10 -16.5, 10 PR, Heavy Duty Tires M0261- R09 -0O2 1 $0.00 $0.00 Radio M0261- R26 -0O2 1 $277.90 $277.90 74" Low Profile Bucket 6731421 1 $745.50 $745.50 Total of Items Quoted $35,879.90 Dealer P.D.I. $150.00 Freight Charges $430.85 Trade -in 2013 5590 IT4 A91 PKG. 200 hozars ($32,960.75) Quote Total - US dollars 53,500.00 Notes: One time upcharge for T4 emissions change. Next year back to $2,000.00 trade diff. All prices subject to change without prior notice or obligation. This price quote supersedes all preceding price quotesA Customer must exercise his purchase option within 30 days from quote date. STAFF REPORT Agenda Item. 11 c. Council Meeting: Prepared By: November 24, 2014 Brad Martens Topic: Action Required: Hope Center Change Proposal #2 Approval Summary: The City has received a request for a change order for the Hope Center to add four ceiling fans to the Hope Center in the amount of $1,200. The request is proposed in order to improve air flow and user comfort. Staff is in support of the change. Financial /Budget: If approved, the budget for the Hope Center will increase from $359,500 to $360,700. As specified in the approved contracts, the City will initially pay invoices however the City's ultimate contribution is limited to $18,079. Grant funds will be drawn from Hennepin County to cover costs up to $225,000 and Mobile Hope is responsible for the remainder which is estimated at $117,621. Alignment with Values: This item relates to the following adopted values: FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Options: 1. Approve the change order as presented. 2. Send back to staff for further review. Recommendation: Approve the change order as presented. Council Action: Consider a motion to approve the change order as presented. Attachments: 1. Change Order Schmidt Electric Service, Inc. 109 Hwy 55 West Buffalo, MN 55313 ■ � \ r Date Invoice # 11/19/2014 577 Bill To BV Construction 4119 48th Street NE Buffalo, M-N 55313 Due Date 11/19/2014 Description ,Amount In. Regards to the Hope Center Add 4 ceiling fans on speed controls, 1 soffit receptacle Labor and Material Total Due= 1,200.00 It's been a pleasure working with you! Balance Due $1,200.00 Phone # E -mail 763.682.6935 schmidtelectric@hotmaii.com hotmaii.com