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2014-10-23 - Council Agenda Packet
Agenda Corcoran City Council October 23, 2014 - 7:00 PM 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Open Forum 5. Presentations 6. Consent Agenda a. Draft Minutes of October 9, 2014 Council Meeting* b. CDBG A120539 Amendment* c. Hennepin County Chiefs of Police Association Mutual Aid Pact* 7. Claims as Presented * a. Escrow Claims (Fund #500) b. All Other Financial Claims 8. Staff Reports / Memos /Commissions a. Planning Update* b. Code Compliance* c. Financial Performance Report* d. Minnesota Department of Administration Advisory Opinion* e. Ravinia Update* f. Mobile Hope Reimbursement Plan* 9. Planning Business -None 10. Unfinished Business a. Hope Center Pay Request* b. City Councilor Request - Park Dedication Discussion* 11. New Business a. Public Hearing — Foxline Drive and Treeline Drive Paving Project* b. Recycling Proposal* c. Contingent Offer— Public Safety Director* d. City Council Resignation and Declaration of a Vacancy* 12. Unscheduled Items 13. Review of Upcoming Council Meeting Agenda 14. Council Calendar Planning Commission 11/06/14 12/04/14 Cancelled Cossette Parks and Trails Commission 11/18114 12/16114 Cossette Thomas 15. Adjournment *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. City of Corcoran City Council Meeting Minutes October 10, 2014 — 7:00 PM The Corcoran City Council met on October 10, 2014, at City Hall in Corcoran, Minnesota. Present were, Mayor Guenthner, Councilor Asleson, Councilor Cossette, Councilor Lynch, and Councilor Thomas. Also present were City Administrator Martens, City Engineer Torve, Public Safety Director Gormley, and City Clerk Heinecke. Mayor Guenthner called the meeting to order at 7:00 pm 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval Motion: made by Cossette, seconded by Asleson to approve the agenda with the following addition and language correction. 11 c. Development Sign Fee Correct language in item 13 to read "To review negotiations relating to the Southeast Sewer and Water Project on the following four properties" Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) 4. Open Forum -None 5. Presentations -None 6. Consent Agenda a. Draft Minutes of September 25, 2014 Council Meeting Motion: made by Thomas, seconded by Lynch to approve consent agenda item as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) 7. Claims as Presented a. Escrow Claims (Fund #500) Motion: made by Cossette, seconded by Asleson to approve escrow claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) b. All Other Financial Claims Motion: made by Thomas, seconded by Cossette to approve all other financial claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) 8. Staff Reports / Memos /Commissions a. Parks & Trails Commission Resolution 2014 -01 report by City Administrator Martens. Council discussed and directed staff to work with the Parks & Trails Commission to create an action plan for planning the future park system for the City of Corcoran. 9. Planning Business - None 10. Unfinished Business a. Public Participation at Council Meetings report and proposal received. Council discussed. Motion: made by Cossette, seconded by Thomas to adopt "Public Participation at Council Meetings" proposal. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) City of Corcoran City Council Meeting Minutes October 10, 2014 — 7:00 PM b. Public Works Facility Pay Requests 1. Ebert Construction pay request. 2. Steenburg & Watrud pay request. Council discussed and directed staff to draft a document outlining specific warranty work related to Steenburg & Watrud items. Motion: made by Cossette, seconded by Asleson to approve Public Works Facility pay requests as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) c. Hope Center Change Proposal report by City Administrator Martens. Council discussed and direct staff to identify a time table for reimbursement. Motion: made by Asleson, seconded by Cossette to approve BV Construction proposal # 2050 as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) 11. New Business a. Public Safety Director Search Budget report by City Administrator Martens. Council discussed and directed staff to proceed as recommended, without the uniform expense. Motion: made by Lynch, seconded by Asleson to approve the Public Safety Director search budget as presented with the removal of the $1,000 uniform expense. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) b. City Administrator Performance Evaluation Process report presented by City Administrator Martens. Council discussed and by consensus approved use of the document as presented. City Clerk to assist where needed. Motion: made by Cossette, seconded by Asleson to approve use of the City Administrator Performance Evaluation document. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) c. Development Sign fee report by City Administrator Martens. Council discussed. Motion: made by Cossette, seconded by Asleson to adopt recommended development sign fee. $165.00 first sign/ $50.00 each additional sign. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) 12. Unscheduled Items -None Mayor Guenthner stated, "Under the authority of Minn. Stat. § 13D.05 subd. 3(c)(3) the City is permitted to close a meeting to consider offers and counter - offers for the purchase of real estate. The city council is going into closed session to consider offers and counter - offers for easements needed for the Southeast Sewer and Water Project; the following four properties are the subject of the closed meeting: 6951 County Road #101; 6901 County Road #101; City of Corcoran City Council Meeting Minutes October 10, 2014 — 7:00 PM 6863 County Road #101; Unassigned property; PID 2511923440004; adjacent to 6951 County Road #101" Council meeting recessed at 7:58 pm Council meeting reconvened at 8:16 pm Mayor Guenthner stated "In the closed session the city council discussed offers and counter - offers for easements needed for the Southeast Sewer and Water Project; no formal action was taken" Motion: made by Lynch, seconded by Thomas to adjourn. Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas (Motion carried 5:0) Meeting adjourned at 8:18 pm Jeanie Heinecke — City Clerk 7 Resolution #12 -0227 AMENDMENT NO.3 TO CONTRACT NO. A120539 CITY SUBRECIPIENT AGREEMENT URBAN HENNEPIN COUNTY FY2012 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM THIS AGREEMENT made and entered into by and between the COUNTY OF HENNEPIN, STATE OF MINNESOTA, hereinafter referred to as "RECIPIENT," A -2400 Government Center, Minneapolis, Minnesota 55487, and the CITY OF CORCORAN, 8200 County Road 116, Corcoran, Minnesota 55340, hereinafter referred to as "SUBRECIPIENT," said parties to this Agreement each being governmental units of the State of Minnesota, and is made pursuant to Minnesota Statutes, Section 471.59: IT IS HEREBY AGREED that Contract No. A120539 between the herein -named parties is hereby amended in accordance with the provisions set forth below: The COUNTY agrees to extend the SUBRECIPIENT time to complete the approved project and hereby extends the period of the contract to December 31, 2014 unless terminated earlier pursuant to the Default and Cancellation provisions herein. Except as previously amended and as herein amended, the terms, conditions and provisions of said Contract No. A120539 shall remain in full force and effect. THIS SECTION INTENTIONALLY LEFT BLANK I Resolution #12 -0227 SUBRECIPIENT, having signed this amendment, and the COUNTY having duly approved this amendment on the day of , 2014, and pursuant to such approval, the proper County officials having signed this amendment, the parties hereto agree to be bound by the provisions herein set forth. Approved as to form and execution Assistant County Attorney Date: COUNTY OF HENNEPIN STATE OF MINNESOTA Chair of Its County Board Date: ATTEST: Deputy/ Clerk of County Board Date: And: Assistant/ Deputy/ County Administrator Date: And: Assistant County Administrator Public Works Date: Recommended for Approval: Department Director, Housing, Community Works and Transit Date: 2 (Place city seal here) SUBRECIPIENT: CITY OF CORCORAN Its: And: Its: Attest: Title: Date: Resolution #12 -0227 HENNEPIN COUNTY CHIEFS OF POLICE ASSOCIATION MUTUAL AID PACT Effective January 1, 2015 TABLE OF CONTENTS FOREWORD 2 JOINT AND COOPERATIVE AGREEMENT FOR USE OF LAW ENFORCEMENT PERSONNEL AND EQUIPMENT_ I. GENERAL PURPOSE II. DEFINITION OF TERMS III. PARTIES IV. PROCEDURE V. LIABILITY VI. EFFECTIVE DATE VII. WITHDRAWAL AND TERMINATION 4 4 4 5 5 7 9 9 Hennepin County Chiefs of Police Association Mutual Aid Pact - 1 - HENNEPIN COUNTY CHIEFS OF POLICE A SSOCIA TION MUTUAL AID PACT FOREWORD The Mutual Aid Committee of the Hennepin County Chiefs of Police Association was tasked with revising and updating the mutual aid pact among all the police agencies of Hennepin County. The original pact was created in 1968 with the various agencies joining the pact throughout the years. Many provisions of the original pact were continued into the new pact. The Joint and Cooperative Agreement for Use of Law Enforcement Personnel and Equipment ( "Joint Powers Agreement ") was updated to reflect accurately the procedures, address current issues and enhance the ability of departments to share resources with each other. The general purpose of the pact is to permit agencies to share law enforcement resources with other agencies in Hennepin County. The Joint Powers Agreement specifically allows a requesting party to select the resources that best meets the needs of a given situation. A requesting party may call upon any other participating party for mutual aid. There is no requirement to make requests through a particular party. In addition, the Joint Powers Agreement should not be interpreted as restrictive in providing resources to deal with only major catastrophic situations. Participating parties can utilize the resources for many reasons including routine circumstances such as training efforts and back -up patrol service. This pact provides the flexibility for all agencies to use the resources located among all participating parties in Hennepin County. The decision as to when to invoke mutual aid and whether to respond is left to the discretion of the requesting or sending party. Each agency should acquaint supervisory personnel with any internal procedures used for mutual aid. While the Joint Powers Agreement does not require particular words or actions to initiate mutual aid, agencies should be clear about whether mutual aid was requested and what type of assistance is being provided. Parties should not self - deploy. Hennepin County Chiefs of Police Association Mutual Aid Pact - 2 - Furthermore, each officer within a department should have a basic familiarity with mutual aid, the responsibilities when reporting to another agency and the protections afforded under the agency's worker's compensation. For liability reasons, management of a mutual aid situation is under the control of the requesting party. However, the sending party has discretion whether to provide personnel or equipment and can recall such assistance at any time. Time commitments for mutual aid requests: While there is no hard and fast time limit, the commitment of resources can be taxing on agencies. In addition, in some situations, an advantage can be gained by ending a mutual aid request and entering into some contractual assistance, especially when the law enforcement costs need to be tracked or can be recovered from other sources. The Hennepin County Sheriff's Office ( "Sheriff ") has again volunteered to serve as the administrative coordinator of the pact. As communities adopt the Joint Powers Agreement, the appropriate documentation and signature page need to be forwarded to the Sheriff. Each agency is responsible for entering and updating available agency resources. Previously the parties used the Regional Automated Property Information (RAPID) database. Resources will now be listed online in a mutually agreed upon resource management database. The parties to this agreement are solely responsible to update their available resources in the agreed upon database. The effective date for the new Joint Powers agreement is January 1, 2015. This date was established to allow enough time for agencies to receive the appropriate authority and to provide some finality between the old pact and the new pact. The former pact will expire at midnight on December 31, 2014. Failure to execute the new agreement by December 31, 2014 will terminate a party's participation in the pact. Participation can be resumed upon execution of the new agreement. Agencies that elect not to participate in the new agreement may be bound by other existing mutual aid agreement or state statutes. Hennepin County Chiefs of Police Association Mutual Aid Pact - 3 - JOINT AND COOPERATIVE AGREEMENT FOR USE OF LAW ENFORCEMENT PERSONNEL AND EQUIPMENT I. GENERALPURPOSE The general purpose of this Joint and Cooperative Agreement for Use of Law Enforcement Personnel and Equipment ( "Agreement ") is to provide a means by which a Party to this Agreement may request and obtain Law Enforcement Assistance from other Parties when a Party deems such Law Enforcement Assistance necessary. This Agreement is made pursuant to Minnesota Statutes, Section 471.59, which authorizes the joint and cooperative exercise of powers common to the Parties. II. DEFINITION OF TERMS For the purposes of this Agreement, the terms defined in this section shall have the following meanings: Subd. 1. "Eligible Party" means a "governmental unit" as defined by Minnesota Statues, Section 471.59, subd. 1 or a "municipality" as defined by Minnesota Statutes, Section 466.01, subd. 1, that is authorized to exercise police powers in Hennepin County, Minnesota. Subd. 2. "Law Enforcement Assistance" means equipment and personnel, including but not limited to, licensed peace officers and non - licensed personnel. Subd. 3. "Party" means an "Eligible Party" that elects to participate in this Agreement by the authorization of its governing body. "Parties" means more than one Party to this Agreement. Subd. 4. "Requesting Official" means a person who is designated by the Requesting Party to request Law Enforcement Assistance from other Parties. Subd. 5. 'Requesting Party" means a Party that requests Law Enforcement Assistance from other Parties. Hennepin County Chiefs of Police Association Mutual Aid Pact - 4 - Subd. 6. "Sending Official" means a person who is designated by a Party to determine whether and to what extent that Party should provide Law Enforcement Assistance to a Requesting Party. Subd. 7. "Sending Party" means a Party that provides Law Enforcement Assistance to a Requesting Party. Subd. 8. "Sheriff" means the Hennepin County Sheriff or designee. III. PARTIES The Parties to this Agreement shall consist of as many Eligible Parties that have approved this Agreement by December 31, 2014. Additional Eligible Parties shall become a Party on the date this Agreement is approved by the Party's governing body. Upon approval by a Party, the executed signature page of this Agreement shall be sent to the Sheriff along with a resolution approving this Agreement. IV. PROCEDURE Subd. 1. Each Party shall designate, and keep on file with the Sheriff, the name of the person(s) of that Party who shall be its Requesting Official and Sending Official. A Party may designate the same person as both the Requesting Official and the Sending Official. Also, a Party may designate alternate persons to act in the absence of an official. Subd. 2. Whenever, in the opinion of a Requesting Official of a Party, there is a need for Law Enforcement Assistance from other Parties, such Requesting Official may, at his or her discretion, call upon the Sending Official of any other Party to furnish Law Enforcement Assistance. Hennepin County Chiefs of Police Association Mutual Aid Pact - 5 - Subd. 3. Upon the receipt of a request for Law Enforcement Assistance from a Party, the Sending Official may authorize and direct personnel and equipment of the Sending Party be sent to the Requesting Party. Whether the Sending Party provides such Law Enforcement Assistance to the Requesting Party and, if so, to what extent such Law Enforcement Assistance is provided shall be determined solely by the Sending Official (subject to such supervision and direction as may be applicable within the governmental structure of the Party by which they are employed). Failure to provide Law Enforcement Assistance will not result in liability to a Party and each Party hereby waives all claims against another Party for failure to provide Law Enforcement Assistance. Subd. 4. When a Sending Party provides Law Enforcement Assistance under the terms of this Agreement, it may in turn request Law Enforcement Assistance from other Parties as "back -up" during the time that such Law Enforcement Assistance is provided. Subd. 5. Whenever a Sending Party has provided Law Enforcement Assistance to a Requesting Party, the Sending Official may at any time recall such Law Enforcement Assistance or any part thereof, if the Sending Official in his or her best judgment deems such recall necessary to provide for the best interests of the Sending Party's community. Such action will not result in liability to any Party and each Party hereby waives all claims against another Party for recalling Law Enforcement Assistance. Subd. 6. The Requesting Party shall be in command of all situations where Law Enforcement Assistance is provided. The personnel and equipment of the Sending Party shall be under the direction and control of the Requesting Party until the Sending Party withdraws Law Enforcement Assistance or the Law Enforcement Assistance is no longer needed. Subd. 7. No charges will be levied by a Sending Party to this Agreement for Law Enforcement Assistance rendered to a Requesting Party under the terms of this Agreement unless that assistance continues for a period of more than eight (8) hours. If Law Enforcement Assistance provided under this Agreement continues for more Hennepin County Chiefs of Police Association Mutual Aid Pact - 6 - than eight (8) hours, the Sending Party may submit to the Requesting Party an itemized bill for the actual cost of any Law Enforcement Assistance provided after the initial eight (8) hour period, including salaries, overtime, materials and supplies and other necessary expenses. The Requesting Party will reimburse the Sending Party providing the Law Enforcement Assistance for that amount. Such charges are not contingent upon the availability of federal or state government funds. V. LIABILITY Liability for Injury, Death or Damage to Sending Party's Personnel or Equipment Each Party shall be responsible for its own personnel and equipment and for injuries or death to any such personnel or damage to any such equipment. Responding personnel shall be deemed to be performing their regular duties for each respective Sending Party for purposes of workers' compensation. Worker's Compensation: Each Party will maintain workers' compensation insurance or self- insurance coverage, covering its own personnel while they are providing Law Enforcement Assistance pursuant to this Agreement. Each Party, and where applicable its insurer, waives the right to sue any other Party for any workers' compensation benefits paid to its own employee or volunteer or their dependants, even if the injuries or death were caused wholly or partially by the negligence of any other Party or its officers, employees or volunteers. Damage to Equipment: Each Party shall be responsible for damages to or loss of its own equipment. Each Party, and where applicable its insurer, waives the right to sue any other Party for any damages to or loss of its equipment, even if the damages or losses were caused wholly or partially by the negligence of any other Party or its officers, employees or volunteers. Hennepin County Chiefs of Police Association Mutual Aid Pact - 7- Liability for Injury or Death to Third Parties or Property Damage of Third Parties For the purposes of the Minnesota Municipal Tort Liability Act (Minnesota Statutes, Chapter 466), the employees and officers of the Sending Party are deemed to be employees, as defined in Minnesota Statutes, Section 466.01, subd. 6, of the Requesting Party. The Requesting Party agrees to defend and indemnify against any claims brought or actions filed against a Sending Party or any officers, employees, or volunteers of a Sending Party for injury or death to any third person or persons or damage to the property of third persons arising out of the performance and provision of Law Enforcement Assistance pursuant to the Agreement, using legal counsel reasonably acceptable to the Sending Party. Under no circumstances shall a Requesting Party be required to pay, on behalf of itself and other Parties, any amount in excess of the limits of liability established in Minnesota Statutes, Chapter 466, applicable to any one Party. The limits of liability for the Parties may not be added together to determine the maximum amount of liability for a Party pursuant to Minnesota Statutes, Section 471.59, subd. 1 a. The purpose of creating this duty to defend and indemnify is to simplify the defense of claims by eliminating conflicts among the Parties and to permit liability claims against the Parties from a single occurrence to be defended by a single attorney. However, the Sending party, at is option and its own expense, shall have the right to select its own attorney or approve a joint attorney as appropriate, considering potential conflicts of interest. Nothing in this Agreement is intended to constitute a waiver of any immunities and privileges from liability available under federal law or the laws of Minnesota. If a court determines that the liability of a Party or Parties is not subject to the tort caps and liability exceeds the tort cap maximum, a Party shall be subject to liability only for the acts of its officers, employees and volunteers. Hennepin County Chiefs of Police Association Mutual Aid Pact - 8 - No Party to this Agreement nor any official, employee or volunteer of any Party shall be liable to any other Party or to any other person for failure of any Party to furnish Law Enforcement Assistance or for recalling Law Enforcement Assistance. VI. EFFECTIVE DATE This Agreement shall become effective and operative beginning at 12:01 A.M., local time on January 1, 2015. The Sheriff shall maintain a current list of the Parties to this Agreement and, whenever there is a change, shall notify the designated Sending Officials. Notice may be sent to the Sending Officials via email or through the United States Postal Service. VII. WITHDRAWAL AND TERMINATION A Party may withdraw from this Agreement by action of its governing body. Withdrawal is effective after thirty (30) days' written notice is provided to the Sheriff. The Sheriff shall thereupon give notice of such withdrawal, and the effective date thereof to all other Parties. Parties that have withdrawn may rejoin by following the procedure set forth in Section III of this Agreement. This Agreement will terminate when the number of Parties to the Agreement falls below eleven (11). The Sheriff shall notify the remaining parties that the Agreement has terminated. IN WITNESS WHEREOF, the Parties, by action of their respective governing bodies, caused this Agreement to be approved on the dates below. (Each Party must attach a dated and signed signature page consistent with that Party's method of executing contracts.) Hennepin County Chiefs of Police Association Mutual Aid Pact - 9 - City of Corcoran Name of Party The governing body of The City of Corcoran , duly approved this Joint and Cooperative Agreement for Use of Law Enforcement Personnel and Equipment on the 23rd day of October , 2014 And: Its Director of Public Safety, Sean Gormley Its Mayor, Ken Guenthner Hennepin County Chiefs of Police Association Mutual Aid Pact FINANCIAL CLAIMS CHECK RANGE 22403 - 22446 CITY OF CORCORAN FINANCIAL CLAIMS REPORT Agenda Item 7a -b Council Meeting Date: October 23, 2014 Prepared By: jheinecke Agenda Item: 7a. FUND 9500 Escrow Claims Amount Paid to Amount Project name 8,416.54 Landform 2,218.50 Peachtree 14 -005 1,426.81 Landform 202.50 Hope Center 14 -001 2,129.15 Landform 2,694.75 Lennar 14 -003 1,413.38 Landform 600.75 Patnode 14 -021 30,807.56 Landform 225.00 Proehl14 -024 11,718.47 Landform 337.50 Sprint 14 -025 276.17 Wenck Associates Inc 8,035.40 Lennar 13 -026 350.00 Wenck Associates Inc 169.00 Hope Center 14 -001 Wenck Associates Inc 1,031.20 Lennar -Turn Lane Wenck Associates Inc 378.40 Peachtree 14 -005 Wenck Associates Inc 582.40 Peachtree 14 -016 Wenck Associates Inc 201.60 Peachtree 14 -017 Wenck Associates Inc 1.8,405.30 Lennar 2294 -17 Total 35,082.30 Total Funds #500 $ 35,082.30 (See attached Check Detail Register) Agenda Item: 7b, ALL OTHER FINANCIAL CLAIMS $ 45,701.92 (See attached Check Detail Register) Total of Auto Deductions $ 56,538.08 TOTAL EXPENDITURES FOR APPROVAL $ 137,322.30 Auto Deductions 1 Electronic Fund Transfer 1 Other Disbursements Date Paid to Amount 1016114 PERA PR20 8,416.54 1016114 Citi Street - 457 Deferred Comp 1,426.81 1016114 Citi Street - Health Care Savings 2,129.15 1017114 US Bank - H S A 1,413.38 10/16/14 Net Payroll PR21 30,807.56 10/16/14 Payroll Taxes 11,718.47 10/16/14 Paychex Fee 276.17 10/14/14 FP Mailing - Postage 350.00 Total 56, 538.08 * Total amount not reflected in Cash Balance Report $ (42,802.20) H:1City Hall InformationlCITY GOVERNMENTICouncil, Commissions & CommitteeslCoundi Information\Council Claims12014 Claims.xts CITY OF CORCORAN CASH BALANCE REPORT October 17, 2014 ,Y.L_ ,.r,i- , I LL_ V VIV LJ k-1 3u0--1 Ul UU 0.00 10,278.55 D /S- EQUIPMENT CERTS CO. RD, 19 IMPROVEMENT 20128 PUBLIC WORKS BOND D/S TAX INCREMENT FINANCING INFRASTRUCTURE PLANNING FACILITY EXPANSION D/S PUBLIC WORKS FACILITY PARK CAPITAL FUND - DEDICATION CAPITAL - EQUIPMENT CERTS SHANNON LANE HACKAMORE UPGRADE (LENNAR) WETLAND RESTORATION ESCROW HOLDING FUND CIVIC ORGANIZATIONS WATER SEWER INVESTMENT CONTROL G 309 -10100 G 310 -10100 G311-10100 G 401 -10100 G 402 -10100 G 407 -10100 G 411 -10100 G 415 -10100 G 416 -10100 G 417 -10100 G 419 -10100 G 420 -10100 G 500 -10100 G 501 -10100 G 601 -10100 G 602 -10100 G 999 -10100 51,871.75 10,037.01 21,358.16 1,833,833.30 (0.13) (11,485.91) 208,448,07 357,283.55 127,250.57 1,799.39 285,000.00 100,000.00 580,602.06 6,000.09 1,889,719.93 1,053,164.61 190.62 43,865.50 (2,335.59) 34,125.00 1,694,498.87 (214.28) (13,357.18) 1,824,465.10 343,028,60 3,702.44 1,682.92 0.00 0.00 J 151,923,50 6,000.09 (17,624.64) (10,168.75) 30.64 Total Cash GENERAL FUND G 100 -10100 362,315.43 159,317.47 RESERVES DONATION FUND G 201 -10100 17,963.46 17,743.69 POLICE DONATION FUND G 202 -10100 (595,22) 1,602 52 FIREARMS SAFETY G 204 -10100 (1,759.87) (71.49) DWI FORFEITURE FUND G 205 -10100 13,057.54 12,422,50 DRUG FORFEITURE FUND G 206 -10100 1,170.16 1,169.62 TRUCK SAFETY G 207 -10100 5,875.47 5,579.90 ASPHALT MAINTENANCE C'1 e". err- � n rti�T n I r-. . G 305 -10100 71,547.92 __... 71,514.61 ,Y.L_ ,.r,i- , I LL_ V VIV LJ k-1 3u0--1 Ul UU 0.00 10,278.55 D /S- EQUIPMENT CERTS CO. RD, 19 IMPROVEMENT 20128 PUBLIC WORKS BOND D/S TAX INCREMENT FINANCING INFRASTRUCTURE PLANNING FACILITY EXPANSION D/S PUBLIC WORKS FACILITY PARK CAPITAL FUND - DEDICATION CAPITAL - EQUIPMENT CERTS SHANNON LANE HACKAMORE UPGRADE (LENNAR) WETLAND RESTORATION ESCROW HOLDING FUND CIVIC ORGANIZATIONS WATER SEWER INVESTMENT CONTROL G 309 -10100 G 310 -10100 G311-10100 G 401 -10100 G 402 -10100 G 407 -10100 G 411 -10100 G 415 -10100 G 416 -10100 G 417 -10100 G 419 -10100 G 420 -10100 G 500 -10100 G 501 -10100 G 601 -10100 G 602 -10100 G 999 -10100 51,871.75 10,037.01 21,358.16 1,833,833.30 (0.13) (11,485.91) 208,448,07 357,283.55 127,250.57 1,799.39 285,000.00 100,000.00 580,602.06 6,000.09 1,889,719.93 1,053,164.61 190.62 43,865.50 (2,335.59) 34,125.00 1,694,498.87 (214.28) (13,357.18) 1,824,465.10 343,028,60 3,702.44 1,682.92 0.00 0.00 J 151,923,50 6,000.09 (17,624.64) (10,168.75) 30.64 Total Cash 6,984,647,96 4,339,179.59 Farmers Savings Acct PARK CAPITAL FUND - MEMORIAL G 415 -10102 11,691.57 9,163.98. Change in Market Value GENERAL FUND G 100 -10105 0.00 0.00 Grand Total Cash 6,996,339.53 4,348,343.57 Due to Other Funds INFRASTRUCTURE PLANNING SHANNON LANE G 402 -20700 G 417 -20700 0.00 27,033.44 (177,632.76) (96,782.09) Total Due to Other Funds 27, 033.44 (274,414.851 CORCORAN, MN 10/17/14 10:54 AM Page 1 *Check Detail Register@ October 2014 Check Amt Invoice Comment 10100 Farmers State Bank gPaid Chk# 022403 - 10/23/2014 ADAMS PEST CONTROL, INC. E100-41941-210 Operating Supplies (GENERAL) $149.00 923056 PEST SERVICE Total ADAMS PEST CONTROL, INC. $149.00 Paid Chk# 022404 10/23/2014 ALTEMP MECHANICAL INC E 100- 41941 -400 Repairs & Maint Cant (GENERAL $254.00 228770 -R APPLIANCE REPAIR Total ALTEMP MECHANICAL INC $254,00 Paid Chk# 022405 10/23/2014 BEAUDRY OIL COMPANYµ E 100- 43100 -212 Motor Fuels 51,245.60 802761 DIESEL E 100-42100-212 Motor Fuels $2,095.85 802762 SQUAD FUEL E 100- 43100 -212 Motor Fuels $203.80 802762 FUEL E 100- 41920 -210 Operating Supplies (GENERAL) $39.85 802762 FUEL G 100 -15500 Prepaid Items ($83.24) 802762 PREPAID FUEL PW RUGS Total. BEAUDRY OIL COMPANY $3,501.86 $42.62 470476744 'Paid Chk #022406 10/23/2014 CENTERPOINT ENERGY HOUSTON E100-43100-380 Utility & Services (GENERAL) $101.96 100114 NATURAL GAS -9100 Total CENTERPOINT ENERGY HOUSTON $101.96 Paid Chk# 022407 X10123/2014Y CENTERPOINT ENERGY HOUSTON E 100- 41941 -380 Utility & Services (GENERAL) $36.49 100714 NATURAL GAS E 100- 45200 -380 Utility & Services (GENERAL) $17.36 100714 NATURAL GAS ............ Total CENTERPOINT ENERGY HOUSTON $53.85 Paid Chk# 022408 10/23/2014 CENTURY LINK .Tm. -. E 100- 43100 -321 Telephone $116.63 092814 LAND LINE /FIRE MONITORING -9100 Total CENTURY LINK $116.63 Paid Chk# 022409 10123!2014 CHELSEA CAYE E 415- 45200 -300 Professional Srvs (GENERAL) $342.00 100614 GARDEN MAINTENANCE Total CHELSEA CAYE $342.00 Paid Chk# 022410 10/23/2014 CINTAS - 470 E 100-41941-210 Operating Supplies (GENERAL) $42.62 470473546 CITY HALL RUGS E 100- 42100 -223 Building Repair Supplies $32.75 470473547 FLOOR MATS E 100-43100-210 Operating Supplies (GENERAL) $18.28 470473548 PW RUGS E 100 -43100 -417 Uniforms $208.40 470473549 PW UNIFORMS E 100- 43100 -210 Operating Supplies (GENERAL) $49.98 470476476 PW RUGS E 100- 41941 -210 Operating Supplies (GENERAL) $42.62 470476744 CITY HALL RUGS E 100- 42100 -223 Building Repair Supplies $32.75 470476745 FLOOR MATS E 100 -43100 -210 Operating Supplies (GENERAL) $44.30 470476747 PW RUGS E 100 - 43100 -417 Uniforms $86.98 470476748 PW UNIFORMS Total CINTAS - 470 $558.68 E 100 -42100 -321 Telephone $63.45 100514 PD INTERNET CORCORAN, MN 10/17/14 10:54 AM Page 2 `Check Detail Register© October 2014 Check Amt Invoice Comment E 100-41941-321 Telephone $63.45 100514 CITY HALL INTERNET Total COMCAST- INTERNET $126.90 Paid Chk# 022412 10 /2312014�CRESTLINE m_ E207-42100-210 Operating Supplies (GENERAL) $717,69 H16539290002 FLASHLIGHTS Total CRESTLINE $717.69 "Paid Chk# 022413 10/23/ 0014-DIAM0ND MOWERS E 100- 43100 -225 Landscape /Ditch Materials $335.16 91906 SUPPLIES Total DIAMOND MOWERS $335.16 Paid Chk# 0224'14 10/23/2014 ECM PUBLISHERS INC E 100- 41941 -352 General Notices and Pub info $41.47 148430 ORD 2014- 286/287 Total ECM PUBLISHERS INC $41.47 Paid Chk# 022415 10/23/2014 GALLAGHER BENEFIT SERVICES INC E 100 -41540 -300 Professional Srvs (GENERAL) $1,800.00 57728 GAS13 45 total GALLAGHER BENEFIT SERVICES INC $1,800.00 Paid Chk# 022416 10/23/2014 GARY HUNTLEY E 100- 43100 -220 Repair /Maint Supply (GENERAL) $77.00 REPAIR E 100-43100-220 Repair /Maint Supply (GENERAL) $539,00 REPAIR Total GARY HUNTLEY $616.00 aPaid Chk# 022417 10/23/2014 HEALTH PARTNERS E 100- 42100 -131 Employer Paid Health $101.12 52235399 EMPLOYER PAID HEALTH E 100- 41400 -131 Employer Paid Health $36.28 52235399 EMPLOYER PAID HEALTH E 100- 43100 -131 Employer Paid Health $194.52 52235399 EMPLOYER PAID HEALTH E 100 - 42102 -131 Employer Paid Health $105.99 52235399 EMPLOYER PAID HEALTH E 100 - 41300 -131 Employer Paid Health $64.84 52235399 EMPLOYER PAID HEALTH- DONAHUE Total HEALTH PARTNERS $502.75 Paid Chk# 022418 10/23/2014 HENN CO SHERIFF- MC129��µ E 100 -42100 -323 Radio Units $45.00 1000049855 HSCO CAD E 100 -42100 -323 Radio Units $842.75 1000050049 RADIO /MQC FEES E100-43100-210 Operating Supplies (GENERAL) $127.20 1000050127 RADIO FEE Total HENN CO SHERIFF -MC129 $1,014.95 Paid Chk# 029419 10/23/2014 HOLIDAY STATION E 100 -42100 -220 Repair /Maint Supply (GENERAL) $25.00 340110'1402 PRE PAID CAR WASH ............. Total HOLIDAY STATION STORES $25.00 Paid Chk# 022420 10/2312014 312 0 1 4 IDENTISYS INC E100-42100-200 Office Supplies (GENERAL) $158.23 229658 SUPPLIES Total IDENTISYS INC $158.23 Paid Chk# 022421 10/23/2014 KAYLA HENDRICKS R100-41941-34101 Facility Rental $75.00 REFUND DEPOSIT REFUND C®RCORAN, MN 10/17/14 10:54 AM Page 3 *Check Detail Register@ October 2014 Check Amt Invoice Comment Total KAYLA HENDRICKS $75.00 Paid Chk# 022422 10123i2014 KDV LTD E 601- 49400 -300 Professional Srvs (GENERAL) $280.00 208190 FINANCIAL CONSULTING E 602 - 49450 -300 Professional Srvs (GENERAL) $280,00 208190 FINANCIAL CONSULTING Total KDV LTD $560.00 E 100-41910-300 Professional Srvs (GENERAL) $2,727.60 22467 PLANNING E 100- 41910 -300 Professionai Srvs (GENERAL) $300.00 22467 PLANNING G 500 -20337 Peachtree -CPA $2,218.50 22467 PEACHTREE 14 -005 G 500 -20338 Hope Center $202.50 22467 HOPE CENTER 14 -001 G 500 -20339 Lennar -PUD Final $2,694.75 22467 LENNAR 14 -003 G 500 -20355 Patnade 14 -021 $600.75 22467 PATNODE 14 -021 G 500 -20357 Proehl- Topography $225.00 22467 PROEHL 14 -024 G 500 -20358 Sprint -Faulk & Foster $337.50 22467 SPRINT 14 -025 E 100-41910-300 Professional Srvs (GENERAL) $117.00 22467 SKETCH PLAN ORD Total LANDFORM $9,423.60 Paid Chk# 022424 10/23/2014 LAW ENFORCEMENT TECH GROUP LLC E 100-42100-208 Training and Instruction $60.00 14645 LETG CONFERENCE at LAW ENFORCEMENT TECH GROUP LLC $60.00 Paid Chk# 022425 _1 0123120 1 4 E 100 -41951 -207 Computer Supplies $75.00 1835987 SPAM FILTER E 100- 41951 -300 Professional Srvs (GENERAL) $300.00 1835987 MONTHLY MAINTX2ISPAM FILTER Total LOFFLER $375.00 Paid Chk# 022426 10/23/2014 a MCFOA E 100- 41400 -208 Training and Instruction $15.00 111814 REGION MEETING Total MCFOA $15.00 Paid Chk# 022427 w,-.10123/2014 METRO WEST tNSPECTION SERVICES .--a------ -. --- " -' — - -"- E 100 -42400 -300 Professional Srvs (GENERAL) $5,571.52 101014 SEPTEMBER 2014 atal METRO WEST INSPECTION SERVICES $5,571,52 PaidwChk# 022428 10123%2414- MINI BIFF, LLC. E 100 -45200 -210 Operating Supplies (GENERAL) $208.06 66810 Portable Biffs -City Park West E 100- 45200 -210 Operating Supplies (GENERAL) $62.83 66839 Portable Biffs -Lions Field E 100 -45200 -210 Operating Supplies (GENERAL) $62.83 66840 Portable Biffs- Meister]Schneid E 100- 41941 -810 Refunds /Reimbursements $145.23 67015 Portable Biffs- BURSCHVILLE SCHOOL Total MINI BIFF, LLC $478.95 Paid Chk# 022429m 14/23/201-4 "'1&_D _EPf OF LABOR &INDUSTRY E 100- 42400 -437 Surcharges $1,376.90 20839053030 3RD QTR SURCHARGE Total MN DEPT OF LABOR & INDUSTRY $1,376.90 Paid Chk# 0224r6_",.,."f 2312014 M -R SIGN CO INCA E 100-41910-210 Operating Supplies (GENERAL) $1,338.75 183317 DEVELOPMENT SIGNS C®RCCRAN, MN 10117/1410:54 AM Page 4 *Check Detail Register© October 2014 Check Amt Invoice Comment Total M -R SIGN CO INC $1,338.75 Paid Chk# 022431 10/23/2014 NAPA AUTO PARTS - CORCORAN E 100 -43100 -210 Operating Supplies (GENERAL) $41.88 968922 SUPPLIES E 100- 43100 -210 Operating Supplies (GENERAL) $1.79 968927 SUPPLIES E 100 -43100 -210 Operating Supplies (GENERAL) $5.49 968928 SUPPLIES E 100 -42100 -220 RepairlMaint Supply (GENERAL) $194.09 974606 558 BATTERY E 100 - 42100 -220 RepairlMaint Supply (GENERAL) ($15.00) 974638 558 BATTERY RETURN Total NAPA AUTO PARTS - CORCORAN $228.25 7.33885396001 SUPPLIES Paid Chk# 02243210/2312014 NUSS TRUCK & EQUIPMENT E 100- 43100 -220 Repair /Maint Supply (GENERAL) $6,31 4417303P REPAIR Total NUSS TRUCK & EQUIPMENT $6.31 Paid Chk# 022433 10/23/2014 OFFICE DEPOT E 100 -41941 -200 Office Supplies (GENERAL) $120.21 733464193001 SUPPLIES E 100 -41941 -200 Office Supplies (GENERAL) $4.69 73388519901 SUPPLIES E 100- 41941 -200 Office Supplies (GENERAL) $8.99 733885396001 SUPPLIES E 100-41410-210 Operating Supplies (GENERAL) $15.89 733885396001 SUPPLIES E 100 -42100 -200 Office Supplies (GENERAL) $87,92 7.33885396001 SUPPLIES Total OFFICE DEPOT $237.70 Paid Chk# 022434 10/23/2014 RIGID HITCH E 100-43100-220 Repair /Maint Supply (GENERAL) $467.91 1927580283 SUPPLIES E 100-43100-220 RepairlMaint Supply (GENERAL) $482.78 1927580959 SUPPLIES Total RIGID HITCH $950.69 Paid Chk# 022435 10/23/2014 RYAN BURNS E 100 - 42100 -210 Operating Supplies (GENERAL) $25,25 101414 PARKING -EM TRAINING 1. ... ........ 1..... ...... 11... Total RYAN BURNS $25.25 Paid Chk# 022436 10/23/2014 SMITH - ARENS, JILLY <���� E 100 -41400 -210 Operating Supplies (GENERAL) $14.56 092014 MILEAGE 1. 1. .,1_.1, ..... ........ .. Total SMITH - ARENS, JILL $14.56 Paid Chk# 022437 10/23/2014 5T MICHAEL SPINAL REHAB CENTER E100-43100-210 Operating Supplies (GENERAL) $85.00 091714 DOT PHYSICAL Fotal ST MICHAEL SPINAL REHAB CENTER $85,00 Paid Chk# 022438 - !012 312 0 1 4 STREICHERS POLICE EQUIPMENT E 100 - 42100 -209 Police Reserves $95.00 11116603 UNIFORM _., .,. _._._...._.... 1111 _....... Total STREICHERS POLICE EQUIPMENT $95.00 Paid Chk# 022439 10/23/2014 TEAMSTER LOCAL 320 ,, ���< g a� _. . G 100 -21707 Union Dues $286.20 1014 OCT 2014 UNION DUESITLDF Total TEAMSTER LOCAL 320 $286.20 Paid Chk# 022440 10/23/2014 TERMINAL SUPPLY CO E 100 - 43100 -210 Operating Supplies (GENERAL) $310.87 58112 SUPPLIES CORCORAN, MN 10/17/14 10:54 AM Page 5 *Check Detail Register@ October 2014 Check Amt Invoice Comment Total TERMINAL SUPPLY CO $314.87 Paid Chk# 422441 10/2312014 US BANKGORP EQUIPIMENT 1= INANCE E100-42100-200 Office Supplies (GENERAL) $119.57 263469411 COPIER otal U5 BANKCORP EQUIPMENT FINANCE $119.57 Paid Chk# 422442 10123!2014 , VEIT DISPOSAL E 411 -43100 -220 RepairlMaint Supply (GENERAL) $2,560.40 443453 CAIN RD DEMO .. ................ Total VEIT DISPOSAL SYSTEMS $2,560.04 Paid Chk# 022443_ 1 012 312 0 1 4 VERIZON WIRELESS. E 140 - 42140 -321 Telephone $280.48 9732763857 CELL SERVICE Total VERIZON WIRELESS $280.08 Paid Chk# 022444 10/23/2014 WENCK ASSOCIATES, INC - -- - - - - -- - G 540 -20320 Lennar Design $8,035.44 11405313 LENNAR 13 -026 G 540 -20338 Hope Center $169.04 11405315 GENERAL ENGINEERING E 601- 49404 -343 Engineering Fees $1,848.04 11405315 GENERAL ENGINEERING E 602 -49454 -343 Engineering Fees $242.04 11405315 GENERAL ENGINEERING E 104- 43174 -340 Professional Srvs (GENERAL) $132.04 11405315 GENERAL ENGINEERING E 104 -43174 -340 Professional Srvs (GENERAL) $1,474.94 11405315 MNDOT STATE AID E 104 -43174 -340 Professional Srvs (GENERAL) $354.04 11405315 STORMWATER/WCA E 104 -43174 -300 Professional Srvs (GENERAL) $121.04 /1405315 PLANNING MEETINGS E 100 -43174 -344 Professional Srvs (GENERAL) $242.04 /1445315 MEETINGS E 100- 43170 -304 Professional Srvs (GENERAL_) $3,035.00 11445315 PAVEMENT MGMTICIP G 504 -20336 Lennar CSAH 101 Turn Lanes $1,031.20 11445316 CASH 101 TURN LANE E 601 -49400 -303 Engineering Fees $3,765.50 11445317 WATERMAIN CSAH 101 E 411 -43100 -303 Engineering Fees $1,510.45 11445318 CAIN RD DEMO E 401- 41900 -304 Professional Srvs (GENERAL) $4,368.72 11405319 DOWNTOWN UTILITY /STREET PROJECT G 500 -24337 Peachtree -CPA $378.40 11405320 PEACHTREE 14 -405 G 500 -24346 Peachtree Transportaion $582.40 11405320 PEACHTREE 14 -416 G 500 -24347 Peachtree Storm Water $241.60 11405320 PEACHTREE 14 -017 G 500 -24335 Lennar Eng Plan Review /Modific $18,405.30 11405321 LENNAR 2294 -17 Total WENCK ASSOCIATES, INC, $45,856.87 Paid Chk# 022445 10/23/2014 WRIGHT HENNEPIN ELECTRICF.w E 100 - 43100 -380 Utility & Services (GENERAL) $14.04 12012467100 CAIN RD SCHOOL FINAL Total WRIGHT HENNEPIN ELECTRIC $14.04 Paid Chk# 022446 _ 1DI2312014 �XGEL ENERGY�M E 100 -43140 -381 Street/Signal Lights $22.98 100314 Street Lighting Total: XCEL ENERGY $22.98 10100 Farmers State Bank $80,784.22 CORCORAN, MN 10/17/14 10:55 AM Page 6 'Check Detail register@ October 2014 Check Amt Invoice Comment Fund Summary 10100 Farmers State Bank 100 GENERAL FUND $29,827.56 207 TRUCK SAFETY $717.69 401 TAX INCREMENT FINANCING $4,368,72 411 PUBLIC WORKS FACILITY $4,070.45 415 PARK CAPITAL FUND $342.00 500 ESCROW HOLDING FUND $35,082,30 601 WATER $5,853.50 602 SEWER $522.00 $80,784,22 City of Corcoran Consultant Summary October 23, 2014 Name Invoice Date Check # Amount Due KDV Ltd 09/30/14 22422 560.00 Landform 10/07/14 22423 9,423.60 Metro West Inspection Service 10/10/14 22427 5,571.52 Wenck Associates Inc 10/15/14 22444 45,856.87 Total 61,411.99 HACity Hall Information\CITY GOVERNMENTICouncil, Commissions & Committees\Council lnformatloMCouncil ClaimsWU Claims.xis City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Invoice No, 208190 Date 0913012014 KIEV Expert advice, t't "he n You need it "", Please remit stub with payment Consulting Services Provided by Joe Rigdon 09/03/14 to 09/05/14 (see attached detail) Client No. OCT 2 2094 10760 560.00 New Charges $ 560.00 Prior Balance 0.00 Total Balance Due $._ 560,00 0-30 31- 60 61 -90 91 -120 Over 1M Bala -r 560.00 0.00 4.00 0.00 0.00 560.00 Thank you for your business! KDV, Ltd PO Box 1304 St Cloud, MN 56302 Phone; 320 - 251 -7010 Fax: 320-251-1784 For your convenience: We accept Master Card, Visa, American Express and Discover. Call us to process. 1 % monthly finance charge added to balances over 60 days. ] } }) �fD . o - -- 9.0.0 pppp p @ pp Op D �\ &� \\ {\ \ j\ / \\ 3 \\ }\ \\ } }) �fD . o = 9.0.0 pppp p } }) �fD 9.0.0 pppp p pp Op D �\ } }) �fD 9.0.0 pppp \CD D �\ &� {() \ 3 \\ }\ \\ �( ( } [t \\ \ \ \( \ �} m� }} ~M - - \ }% 0 )3 }7 . }» ) \ \ CL - [ _ ƒ § \ { / \ D CD m CD } }) �fD \ \\ \CD D �\ &� \ 3 �( ( } [t �} OCT 10 2014 City of Corcoran 8200 County Road 116 Corcoran, MN 55340 1, A F 0 R M ,t, A N D 1, A F 0 R M No. 22457 10/07/2014 .00...I..:-Maple Hill EStOtes PP' FP •arid.: ariance (city file .1. 40 - Final Plat Professional Services Employee Hours Rate Amount Stanislowski, Max L 1.50 135.00 $202.50 Total Professional Services for 40 $202.50 Total Charges for 40 - Final Plat $202.50. . Total Charges for .001 - Maple Hill Estates PP, FP and Variance (city file 14001) $ 02.50 7-� Project COR14012.GEN Corcoran Planning Services 003 - Lent�ar Ravinfa'Final.Plat; PUp Funai Plan and Vacation (c)ty file 14- 003} 'd -o��` 30 - Review Application Professional Services Employee Lindahl, Kendra S 60 - Cit Meetin Professional Services Employee Matze, Mary L Total Professional Services for 30 Invoice 22467 Hours Rate Amount 21.75 117.00 $2,544.75 $2,544.75 Total Charges for 30 - Review Application $2,544.75 Total Professional Services for 60 Hours Rate Amount 2.00 75.00 $150.00 :515U.UU Total Charges for 60 - City Meeting Total Charges for .003 - Lennar Ravinia Final Plat, PUD Final Plan and Vacation $2,694 75 ' ` (city file 14 -003) .005 - Schendel LUGPA and PUD Sketch Plan., (clty file 14 -005) [7 30 - Review A lication Professional Services Employee Hours Rate Amount Lindahl, Kendra S 11.75 117.00 $1,374.75 Total Professional Services for 30 $1,374.75 Total Charges for 30 - Review Application $1,374.75 90 - Reports /Presentation Professional Services Employee Hours Rate Amount Matze, Mary L 11.25 75.00 $843.75 Total Professional Services for 90 $843.75 Total Charges for 90 - Reports /Presentation $ Total Charges for.005 - Schendel LUGPA and PUD Sketch Plan (city file 14 -005) $2,2, 6.5 Page 2 of 5 Project COR14012.GEN Corcoran Planning Services 009 City Initwed Grdlnince Amendment'for Sketch Plans tit 11 e 14009} p 30 - Review Application Professional Services Employee Lindahl, Kendra 5 Total Professional Services for 30 Invoice 22467 Hours Rate Amount 1.00 117.00 $117.00 $117.00 Total Charges for 30 - Review Application Total Charges for .009 - City - initiated Ordinance Amendment for Sket4:h Plans (city file 14 -009) 021 - Patnode FarmsPreilmnarysnd Final Plat (city frl6:14-0211 ); �0 30 - Review Application Professional Services $11 f.UU $117 00 Employee Hours Rate Amount Lindahl, Kendra 5 2.25 117.00 $263.25 Matze, Mary L 4.50 75.00 $337.50 Total Professional Services for 30 $600.75 Total Charges for 30 - Review Application $600.75 Total Charges for .021 - Patnode Farms Preliminary and Final Plat (city file 14- 021) 024 • Proehl TopoiWetland Vllaiver'at 20630 L.arkiri Road4City File 14,024) 30 - Review Application Professional Services Employee Matze, Mary L Total Professional Services for 30 _...$60075 Hours Rate Amount 3.00 75.00 $225.00 $22b.UU Total Charges for 30 - Review Application $225.00 Total Charges for .024 - Proehl TopolWetland Waiver at 20630 Larkin Road (City $225.00 File 14 -024) Page 3 of 5 Project COR14012.GEN Corcoran Planning Services Invoice 22467 025 - ,administrat {ve <Perrnit for Sprint at 23400 CFt 10.(city 116,14;42 5) 30 - Review Application Professional Services Employee Matze, Mary L Total Professional Services for 30 Hours Rate Amount 4,50 75.00 $337.50 $337.50 Total Charges for 30 - Review Application $337.50 Total Charges for .025 -Administrative Permit for Sprint at 23400 CR 10 (city file $3.37.50 14 -025) .90 -City Business Professional Services Employee Lindahl, Kendra S Matze, Mary L Total Professional. Services for Total Charges for .90 - City Business Hours Rate Amount 17.50 117.00 $2,047.50 6.00 75.00 $450.00 $2,497.50 Total Charges for $2,497.50 $2,497.50 Page 4 of 5 Project COR14012.GEN Corcoran Planning Services MTG - :',City meeting::::.— Professional Services Employee Lindahl, Kendra S Total Professional Services for Total Charges for MTG - City Meeting Reimbursables Reimbursables Invoice 22467 Hours Rate Amount 3.00 100.00 $300.00 �"WV.VV Total Charges for $300.00 $300.00 Payee Invoice Unit Rate Qty Markup Amount Landform Professional Services, LLC Lindahl, Kendra S Lindahl, Kendra S Lindahl, Kendra S Lindahl, Kendra S Total Charges for - Sept. 2014 1.50 363 .00 363 .00 363 .00 363 .00 Total Reimbursable for 58.00 1.00 $87.00 21.55 1.00 $21.55 80.00 1.00 $80.00 21.55 1.00 $21.55 20.00 1.00 $20.00 r _ $230.10, Total Charges for $230.10 $230.10 Invoice Amount $9,423.60 Please remit to: Landform, 105 South Fifth Avenue, Suite 513, Minneapolis, MN 55401 Page 5 of 5 Bill Review Report - Landforrn professional Services, LLC As of Tuesday, September 30, 2014 Project COR14012.GEN Corcoran planning Services Client City of Corcoran 8200 County Road 116 Corcoran MN, 55340 Billing Description P.O. # Prin. Lindahl, Kendra S P.M. Lindahl, Kendra S Rate Schedule 2014 Corcoran City Rates Unbilled Detail Date HrslUnits Bate Markup COR14012.GEN- .001 -40 Final Plat Labor Stanislowski, Max L Survey Lead 9/3/2014 1.00 135.00 Mtg w /examiner to correct Affidavit of Trustee for recording. Drop plat off at recorder for review. Stanislowski, Max L Survey Lead 9/4/2014 0.50 135.00 Finalize recording of affidavit of trustee & plat. Total Labor 1.50 COR14012.GEN- .003 -30 Review Application meeting with Joe and Paul 1.50 117.00 2.00 117.00 2.00 1 17.00 0.50 1 17.00 4.00 117.00 2.00 117.00 1.00 117,00 0.50 117.00 1.00 117.00 1.00 117.00 3.50 117.00 1.00 117.00 Hold Labor 0.00 Lindahl, Kendra S Principal 9/2/2014 review plans 67.50 Lindahl, Kendra S Principal 9/3/2014 developement issues Lindahl, Kendra S Principal 9/4/2014 council packet for grading and plan review of revisions Lindahl, Kendra S Principal 9/6/2014 coordination with Brad on next steps Lindahl, Kendra S Principal 9/9/2014 review plans/talk to Joe about next steps Lindahl, Kendra S Principal 9110/2014 DRC discussion /review additional submittals Lindahl, Kendra S Principal 9/11/2014 updatesiphone call with Paul T /meeting prep Lindahl, Kendra S Principal 911512014 coordination with engineer Lindahl, Kendra S Principal 9117/2014 coodination with staff Lindahl, Kendra S Principal 9119/2014 revisions from lennar Lindahl, Kendra S Principal 9123/2014 final plat issues Lindahl, Kendra S Principal 9/24/2014 meeting with Joe and Paul 1.50 117.00 2.00 117.00 2.00 1 17.00 0.50 1 17.00 4.00 117.00 2.00 117.00 1.00 117,00 0.50 117.00 1.00 117.00 1.00 117.00 3.50 117.00 1.00 117.00 Hold Charge 0.00 202,50 0.00 135.00 0.00 67.50 0.00 202.50 0.00 2,544.75 0.00 175.50 0.00 234.00 0,00 234.00 0.00 58.50 0.00 468.00 0.00 234.00 0.00 117.00 0.00 58.50 0.00 117.00 0.00 1 17.00 0.00 409.50 0.00 117.00 10/7/2014 12:02:49 PM 1 of 6 Bill Review Report - Landform Professional Services, LL.0 As of Tuesday, September 30, 2014 Lindahl, Kendra S Principal 9/25/2014 1.00 117.00 0,00 117.00 additional documents/coordinate with attorney met council approval7coordinafion with team 87.00 Lindahl, Kendra S Principal Lindahl, Kendra S Principal 9/26/2014 0.25 117.00 0.00 29.25 additional info from applicant 9/4/2014 staff report and eaw 0.00 234.00 Lindahl, Kendra S Principal 9129/2014 0.50 117.00 0.00 58.50 city staff coordinationlupdates Lindahl, Kendra S Principal 9/10/2014 questions about project' from residentsleawlD, ?C Total Labor 21.75 0.00 2,544.75 COR14012.GEN- .003 -60 City Meeting Matze, Mary L Scan plans from developer. COR14012.GEN- .003 -99 Expenses Exp Code: Scans Landform Professional Services, LLC Plot Scans Labor Planner It 9/4/2014 2.00 75.00 Total Labor 2.00 Other Direct Charges 58.00 9/3012014 58.00 1.50 Total Other Direct Charges 58.00 COR14012.GEN- .005 -30 Review Application questions from paul 0.50 117.00 2.00 117.00 2.00 117.00 0.50 1 17.00 0.50 117.00 0.25 117.00 0.25 117.00 2.00 117.00 1.00 117.00 1.00 117.00 1.50 117.00 0.25 117.00 0.00 150.00 0.00 150.00 0.00 Labor 0.00 Lindahl, Kendra S Principal 9/2/2014 met council approval7coordinafion with team 87.00 Lindahl, Kendra S Principal 9/3/2014 EA W and mist. 0.00 58.50 Lindahl, Kendra S Principal 9/4/2014 staff report and eaw 0.00 234.00 Lindahl, Kendra S Principal 9/8/2014 EAW coordination 0.00 175.50 Lindahl, Kendra S Principal 9/10/2014 questions about project' from residentsleawlD, ?C Lindahl, Kendra S Principal 9/11/2014 EA W Lindahl, Kendra S Principal 9/15/2014 call from pawl Lindahl, Kendra S Principal 9/17/2014 eaw final edits Lindahl, Kendra S Principal 9119/2014 distribute EA IN Lindahl, Kendra S Principal 912212014 finalize EAW and send out Lindahl, Kendra S Principal 9/2412014 call with Paul, DRC team meeting Lindahl, Kendra S Principal 9/29/2014 questions from paul 0.50 117.00 2.00 117.00 2.00 117.00 0.50 1 17.00 0.50 117.00 0.25 117.00 0.25 117.00 2.00 117.00 1.00 117.00 1.00 117.00 1.50 117.00 0.25 117.00 0.00 150.00 0.00 150.00 0.00 150.00 0.00 87.00 0.00 87.00 1.00 0.00 87.00 0.00 87.00 0.00 1,37475 0.00 58.50 0.00 234.00 0.00 234.00 0.00 58.50 0.00 58.50 0.00 29.25 0.00 29.25 0.00 234.00 0.00 1 17.00 0.00 117.00 0.00 175.50 0.00 29.25 1017/2014 12:02:49 PM 2 of 6 Bill Review Report - Landform Professional Services, LLC As of Tuesday, September 30, 2014 10/7/2014 12:02:49 PM 3 of 6 Total Labor 1175 0.00 1,374.75 COR14012.GEN- .005 -90 Repo rtslPresentation 0.00 843.75 Labor Matze, Mary L Planner 11 9/8/2014 2.25 75.00 0.00 168.75 Re- format EA W. Matze, Mary L Planner II 9/912014 0.25 75.00 0.00 1875 Adjust EA W. Matze, Mary L Planner It 9/10/2014 150 75.00 0.00 262,50 Format FA W, draft letters and press releases. Matze, Mary L Planner II 9/11/2014 1.00 75.00 0.00 75.00 Update EAW with studies and new language. Matze, Mary L Planner €€ 9/17/2014 0.75 75.00 0.00 56.25 Revise EA W, Matze, Mary L Planner 11 9/18/2014 2.50 75.00 0.00 487.50 Revise document and label EAW exhibits. Matze, Mary L Planner 11 9/22/2014 1.00 75.00 0.00 75.00 Update EA W. Total Labor 11.25 0.00 843.75 COR14012.GEN- .009 -30 Review Application 0.00 117.00 Labor Lindahl, Kendra S Principal 9/16/2014 1.00 117.00 0.00 117.00 council packet Total Labor 1-00 0.00 117.00 CORI4012.GEN- .021 -30 Review Application 0.00 600,75 Labor Lindahl, Kendra S Principal 9/15/2014 0.50 117.00 0.00 58.50 calls from surveyor Lindahl, Kendra S Principal 9/16/2014 0.50 117.00 0.00 58.50 coordinate with surveyor Lindahl, Kendra S Principal 911712014 0.50 117.00 0,00 58.50 finalize packet Lindahl, Kendra S Principal 9/26/2014 0.25 117.00 0.00 29.25 follow up on Council action Lindahl, Kendra S Principal 9/29/2014 0.50 117.00 0.00 58.50 follow up with applicant and surveyor on council action and needed changes Matze, Mary L Planner It 9/10/2014 0.50 75.00 0.00 37.50 Review staff report and update resolution. Matte, Mary L Planner 11 9/17/2014 4.00 75.00 0.00 300.00 Revise Staff Report for city council to reflect changes on new plans submitted by applicant. Revise preliminary plat resolution and draft final plat resolution. Total Labor 6.75 0.00 600.75 COR14012.GEN- .024 -30 Review Application 0.00 225.00 Labor Matze, Mary L Planner 11 9/9/2014 1.50 75.00 0.00 112.50 Revise staff report. 10/7/2014 12:02:49 PM 3 of 6 Bill Review Report - Landform Professional Services, LLC As of Tuesday, September 30, 2014 Matze, Mary L Planner II 9/10/2014 0.25 75,00 0.00 18.75 Review staff report. Total Labor 4.50 0.00 337.50 Matze, Mary L Planner II 9/16/2014 1.00 75.00 0.00 75.00 Revise staff report. Draft resolution. Labor Matze, Mary L Planner It 9/1712014 0.25 75.00 0.00 18.75 Pull together Council Packet. Lindahl, Kendra 5 Principal Total Labor 3.04 117.00 0.00 225.00 COR14012.GEN- .025 -30 Review Application 0.00 337.50 Lindahl, Kendra 5 Labor 9/4/2014 1.00 117.00 0.00 117.00 Matze, Mary L Planner 11 912/2014 0.25 '75.00 0.00 18.75 Draft incomplete letter. Principal 9/8/2014 1.00 117.00 0.00 117.00 Matze, Mary L Planner 11 9/3/2014 2.25 75.00 0.00 168.75 Draft complete letter and staff report. 2.50 117.00 0.00 292.50 office hours Matze, Mary L Planner 11 9/9/2014 0.50 75.00 0.00 37.50 Prepare council staff report. 2.00 117.00 0.00 234.00 project status memolcalls and emails Matze, Mary L Planner II 9/11/2014 0.50 75.00 0.00 37.50 Review plans and structural report. Draft complete letter and administrative approval. 1.50 117.00 0.00 175.50 Matze, Mary L Planner 11 9/16/2014 0.25 75.00 0.00 18.75 Draft and send incomplete letter. 117.00 0.00 234.00 office hours Matze Mary L Planner 11 9/18/2014 0.75 75.00 0.00 56.25 Send complete letter and admin approval. Total Labor 4.50 0.00 337.50 COR14012.GEN -.90 City Business 0.00 2,497.50 Labor LindaN, Kendra 5 Principal 9/2/2014 1.00 117.00 0.00 117.00 DRC and mist zoning callslemails Lindahl, Kendra 5 Principal 9/3/2014 2.00 117.00 0.00 234.00 office hours Lindahl, Kendra 5 Principal 9/4/2014 1.00 117.00 0.00 117.00 zoning cads /met council letter Lindahl, Kendra S Principal 9/8/2014 1.00 117.00 0.00 117.00 packet for met council forecast memo /New G1S flies from County Lindahl, Kendra S Principal 9/10/2014 2.50 117.00 0.00 292.50 office hours Lindahl, Kendra S Principal 9/15/2014 2.00 117.00 0.00 234.00 project status memolcalls and emails L "ndahl, Kendra S Principal 9116/2014 1.50 117.00 0.00 175.50 calls and emailslcoordinate with staff on SW Corcoran Sewer and prepare staff report Lindahl, Kendra S Principal 9/17/2014 2.00 117.00 0.00 234.00 office hours Lindahl, Kendra S Principal 9/19/2014 1.00 117.00 0.00 117.00 zoning calls/emails Lindahl, Kendra 5 Principal 9/2212014 1.00 117.00 0.00 117.00 DRC agenda /calls Lindahl, Kendra S Principal 9/23/2014 0.50 117.00 0.00 58.50 10/7/2014 12:02;49 PM 4 of 6 BIII Review Report - Landform Professional Services, LLC 117.00 0.00 351.00 3.00 117.00 As of Tuesday, September 30, 2014 351.00 development rights/DRC questionsAloodplaln questions Lindahl, Kendra S Principal 9/24/2014 1.00 117.00 0.00 117.00 office hours Lindahl, Kendra S Principal 9/25/2014 1.00 117.00 0.00 117.00 misc. zoning calls and emails Matze, Mary L Planner kl 9/4/2014 1.50 75.00 0.00 112.50 Prepare powerpoint for planning commission meeting. Maize, Mary L Planner it 9/8/2014 3.50 75.00 0.00 262.50 Develop proposed SW MUSA expansion maps. Download new Hennepin County G1S data, Matze, Mary L Planner II 9/9/2014 1.00 75.00 0.00 75.00 Revise maps. Total Labor 23.50 0.00 2,497.50 COR14012.GEN -.99 City Expenses 0.00 197.40 Other Direct Charges Exp Code: Company Car Mileage 143:10 0.00 14310 Lindahl, Kendra S 9/3/2014 20.00 0.00 1.00 0.00 20.00 office hours Lindahl, Kendra S 9/4/2014 21,55 0.00 1.00 0.00 21.55 PC meeting Lindahl, Kendra S 9/10/2014 20.00 0.00 1.00 0.00 20.00 office hours Lindahl, Kendra S 9/11/2014 21.55 0.00 1.00 0.00 21.55 Council meeting Lindahl, Kendra S 9/17/2014 20.00 0.00 1.00 0.00 20.00 office hours Lindahl, Kendra S 9/24/2014 20.00 0.00 1.00 0.00 20.00 office hours Lindahl, Kendra S 9/25/2014 20.00 0.00 1.00 0.00 20.00 CC meeting Exp Code: Color Carries 11X17 4.00 0.00 8.00 Landform Professional Services, LLC 9/3012014 4.00 2.00 1.00 0.00 8.00 Color Prints - Do Not Bill Exp Code: Color Copies 8 X 11 22.00 0.00 22.00 Landform Professional Services, LLC 9/30/2014 22.00 1.00 1.00 0.00 22.00 Color Prints - Do Not Bill Exp Cade; :Copies BlacW'White 8 X 11 243.00 0.00 24,30 Landform Professional Services, LLC 9/30/2014 243.00 0.10 1.00 0.00 24.30 B &W Prints - Do Not Bill COR14012.GEN -MTG City Meeting Lindahl, Kendra S PC meeting Lindahl, Kendra S Council meeting Total Other Direct Charges 412.10 Labor Principal 9/4/2014 Principal 911112014 0.00 197.40 0.00 1,053.00 3.00 117.00 0.00 351.00 3.00 117.00 0.00 351.00 10/7/2014 12:02:49 PM 5 of 6 Bill Review Report - Landforrn Professional Services, LLC As of Tuesday, September 30, 2014 Lindahl, Kendra S Principal 9/25/2014 3.00 117.00 0.00 351.00 council meeting Total Labor 9.00 0.00 1,053.00 10/7/2014 12:02:49 PM 6 of 6 PLEASE DETACH AND FETUF?N WITH YOUR REMITTANCE $ DATE CHARGES AND CREDITS SALANCF 13 142 BALANCE FORWARD 23861 Meadow Crk _ 2892 41_ 14 30 6757 Horseshoe Bend 7 00 32 9016 Foxline 1333 47 -9-k- 42 49 -9520 Patrick 22803 Wagon Wheel 649 17 104 22836 Wagon Wheel 31 50 128 22810 Wagon Wheel 31 50 137 2010 Auger .7 _ 87 6-6— 158 175 98 8 Ru eriee -- 10224 Ha a 31 50 178 19700 Jackie 31 50 -i8o 183 21600 ates Longhorn 20233 Hillside 26 31 50 INVOICE TOTAL: 240137 p METRO EST INSPECTION SERVICES, INC. $ 5571152 u Thank PAY LAST AMOUNT iN THIS COLUMN October 15, 2014 Mr. Brad Martens City Administrator City of Corcoran 8200 County Road 116 Corcoran, MIN 55340 Dear Brad: Enclosed are our invoices for September 2014. Unbilled time totaled just over 10 hours last month and includes unbilled meeting and preparation time and continued work on Lennar's Ravinia development. City engineering items included Old Public Works demolition assistance, water utility general engineering, Fox Line Tree Line Feasibility Study, MnDOT State Aid, and Downtown Project surveying. Development and utility projects include Lennar, Peachtree and sewer and water construction. The summary table on the next page separates city expenses from escrow amounts. More details about each line item can be found on individual invoices. If you have any questions as you review this letter or our invoices, please contact me at 763- 479 -4209 or ktorve@wenck.com, or at City Hall. Sincerely, WENCK ASSOCIATES INC. Kent Torve, P.E. Principal l5frandslvo ;112224- Corcoranlinvoices and Budget Tracker etc120145Septem6er 2014'Sepmmber 2014 co�ar lever docx Wentk Associates, Inc. 1600 Pioneer Creek Center _ P.O. Box 249 Maple Plain, MN 55359 -0249 - ■ M e n 4 (600)472 -2232 Engineers a Scientists (763) 479-4200 Fax (763479 -4242 Business Professionals www.wo [rkcomk.t °m www.wenck,com October 15, 2014 Mr. Brad Martens City Administrator City of Corcoran 8200 County Road 116 Corcoran, MIN 55340 Dear Brad: Enclosed are our invoices for September 2014. Unbilled time totaled just over 10 hours last month and includes unbilled meeting and preparation time and continued work on Lennar's Ravinia development. City engineering items included Old Public Works demolition assistance, water utility general engineering, Fox Line Tree Line Feasibility Study, MnDOT State Aid, and Downtown Project surveying. Development and utility projects include Lennar, Peachtree and sewer and water construction. The summary table on the next page separates city expenses from escrow amounts. More details about each line item can be found on individual invoices. If you have any questions as you review this letter or our invoices, please contact me at 763- 479 -4209 or ktorve@wenck.com, or at City Hall. Sincerely, WENCK ASSOCIATES INC. Kent Torve, P.E. Principal l5frandslvo ;112224- Corcoranlinvoices and Budget Tracker etc120145Septem6er 2014'Sepmmber 2014 co�ar lever docx City of Corcoran October 14, 2014 City of Corcoran September 2014 Invoices Invoice # I', Wenck I Phase # Project name project # Page 2 of 3 Amount I Total 400 Initial Construction Plan Engineering $121.00 500 Appraisal, Property Access, Legal & $528.50 !Negotiation Efforts 900 Construction Inspection $3,116.00 SUBTOTAL 3,]65,50 300 Abatement Contractor Oversight $224.00 400 Demo Management and Regulatory $1,286.45 Administration SUBTOTAL /$1,510.45 100 Wetland Delineation and Application $658.72 200 Route Surveying and Easements $2,414.00 300 Property Owner Coordination $240.00 400 Initial Construction Plan Engineering $1,056.00 SUBTOTAL $4,368.72 CITY PROJECTS TOTAL $17,222.57 Continued on next page A iVtrancisVvol112294- Corcoranllnvoices and 9udget Tracker et620141Sepiembar 207 a]Sepcember 2014 cover letter dots �cAWenck Engineers • Scientists Business Professionals IS 500 -01 General $132.00 500 -02 Council Meetings and Engineering Administrative $242.00 500 -03 Planning Meetings $121.00 600 -01 Stormwater /WCA General Tasks $354.00 700 -01 MnDOT State Aid $1,474.90 700 -05 Pavement Management and CIP $3,035.00 800 -13 Sewer Utility General Engineering $242.00 800 -17 Mobile Hope $169.00 50c> o�a 800 -18 Water Utility General Engineering $1808.00 SUBTOTAL I i $7,577.90i 400 Initial Construction Plan Engineering $121.00 500 Appraisal, Property Access, Legal & $528.50 !Negotiation Efforts 900 Construction Inspection $3,116.00 SUBTOTAL 3,]65,50 300 Abatement Contractor Oversight $224.00 400 Demo Management and Regulatory $1,286.45 Administration SUBTOTAL /$1,510.45 100 Wetland Delineation and Application $658.72 200 Route Surveying and Easements $2,414.00 300 Property Owner Coordination $240.00 400 Initial Construction Plan Engineering $1,056.00 SUBTOTAL $4,368.72 CITY PROJECTS TOTAL $17,222.57 Continued on next page A iVtrancisVvol112294- Corcoranllnvoices and 9udget Tracker et620141Sepiembar 207 a]Sepcember 2014 cover letter dots �cAWenck Engineers • Scientists Business Professionals IS City of Corcoran October 14, 2014 Page 3 of 3 SEPTEMBER 2014 TOTAL V $45,856.87 ]5francis5vo1 112294- CorcoraMlnuoices and Budget Tracker etc=141September M 41Septentber 2014 toner letter doex V W en C k Engineers • Scientists Business Professionals INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 1811/b annum interest /finance charge, Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 r__ Wenck September 30, 2014 wenckAmcial!�,tw. Invoice No: 11405315 IBM Planeer Creek Center P.D. Box 249 Maple Plain, MN 55359-0249 (753) 9794100 City of Corcoran l�nafli �2az e�neil; aomuntirajp�xnck.com 8200 County Road 116 Corcoran, MN 55340 Project 2294 -01 Corcoran General Engineering Services Professional Services Through September 30, 2014 Phase 500 -01 General Professional Personnel Hours Rate Amount Nelson, Susan 2.20 60.00 132.00 Totals 220 132.00 Total Labor 132.00 Phase Total $132.00 Phase 500 -02 Council Meetings and Engineering Administrative Professional Personnel Hours Rate Amount Torve, Kent 2.00 121.00 242.00 Totals 2,00 242.00 Total Labor 242.00 Phase Total $24100 -------------------------------------------------- Phase 500 -03 Planning Meetings Professional Personnel Hours Rate Amount Torve, Kent 1.00 121.00 121.00 Totals 1.00 121.00 Total Labor 121.00 Phase Total $121.00 Phase 600 -01 Stormwater /WCA General Tasks Professional Personnel Hours Rate Amount Nelson, Susan 5.90 60.00 354.00 Totals 5.90 354.00 Total Labor 354.00 Phase Total $354.00 ..,........----------------------------------- Phase 700 -01 Mn DOT State Aid .......,.---- - - - - -- INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 1811/b annum interest /finance charge, Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Project 2294 -01 Corcoran General Engineering Services Invoice 11405315 Professional Personnel Hours Rate Amount Kaczmarek, Hagen .30 73.00 21.90 Terhaar, Edward 8.00 150.00 1,200.00 Totals 8.30 1,221.90 Total Labor 1,221.90 Outside Services Bernard J. Jahn 250.00 Outside Services Total 250.00 250.00 Unit Billing Geographic Information System 0.3 Units @ 10.00 3.00 Total Units 3.00 3.00 Phase Total $1,474.90 Phase 700 -05 Pavement Management and CIP Professional Personnel Hours Rate Amount Libby, Heather 20.50 105.00 2,152.50 Mattson, Kevin 1.00 96.00 96.00 Torve, Kent 4.50 121.00 544.50 Vander Top, Vincent 2.00 121.00 242.00 Totals 28.00 3,035.00 Total Labor 3,035.00 Phase Total $3,035.00 ----------------------------------------- Phase 800 -13 Sewer Utility General Engineering - - - - -- Professional Personnel Hours hate Amount Torve, Kent 2,00 121.00 242.00 Totals 2.00 242.00 Total Labor 242.00 Phase Total $242.00 -- ...,..--... ----------------._.,-,..,...,....,_ Phase 800 -17 Mobile Hope ....,.......-....------ - - - - -. Professional Personnel Hours Rate Amount Mattson, Kevin .50 96.00 48.00 Torve, Kent 1.00 121.00 121.00 Totals 1.50 169.00 Total Labor 169.00 Phase Total $169.00 - - - - - - - - - - - - - - Phase 800 -18 - - - - - - - - - - - - - Water Utility General Engineering - - - - - - - - -- - - - - - - - - . Professional Personnel Hours Rate Amount Libby, Heather 8.00 105.00 840.00 Torve, Kent 8.00 121.00 968.00 Totals 16.00 1,808.00 Total Labor 1,808.00 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -112% 18% annum Page 2 interest /finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Project 2294 -01 Corcoran General Engineering Services Invoice 11405315 Phase Total $1,803.00 Total Invoice Amount $7,577.90 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -112% 18% annum Page 3 interest /finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 I�trroice J° Wenck S eptember 30, 2014 _;;,, `Nentk Associeleg, Inc. Invoice No: 11405317 IBM %neer Creak Center P.O. Sm 247 Rate Maple Plain, MN 55359-OA (763) 479.4200 Brad Martens Fax {753) 4794242 e-r* accauribrg ckam City of Corcoran 8200 County Road 116 1.00 Corcoran, MN 55340 121.00 Project 2294 -21 Watermain CSAH 101 Total Labor Professional Services Throuah Seoternber 30, 2014 Phase 400 Initial Construction Plan Engineering Professional Personnel Hours Rate Amount Torve, Kent 1.00 121.00 121.00 Totals 1.00 121.00 Total Labor 121.00 Phase Total $121.00 -------------------------------------------------- Phase 500 Appraisal, Property Access, Legal & Negotiation Efforts Professional Personnel Hours Rate Amount Claridge, Dale 3.50 151.00 528.50 Totals 3.50 528.50 Total Labor 528.50 Phase Total $528.50 -------------------------------------------------- Phase 900 Construction Inspection Professional Personnel Hours Rate Amount Mattson, Kevin 8.50 96.00 816.00 Schmidt, Rowdy 25.00 92.00 2,300.00 Totals 33.50 3,116.00 Total Labor 3116.00 Phase Total $3,116.00 Total Invoice Amount $3,765.50 Outstanding Invoices Number Date Balance 11404519 8/31/2014 1,228.50 Total 1,228.50 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 18% annum interest /finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 invoice _] September 30, 2014 Invoice No; 11405318 Brad. Martens City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Project B2294 -0022 Public Works Demo Professional Services Through September 30, 2014 Phase 300 Abatement Contractor Oversight Professional Personnel Nelson, Collin Totals Wend< Wertk Amqmbn, m, IWO Beer creek center P.D. Sac 249 Maple Phis, MN 55359 -0249 (763) 479.420 Fare W) 479 -4242 c-md1: a =Mft4WWdx = Hours Rate Amount 2.00 112.00 224.00 2.00 224.00 Total Labor 224.00 Phase Total $224.00 -----------------------------------.......»...........W.--------- Phase 400 Demo Management and Regulatory Administration Professional Personnel Nelson, Collin Totals Total Labor Outside Services Private Underground Outside Services Total Outstanding Invoices Number 11404521 Total Date 8/31/2014 Hours Rate Amount 10.10 112.00 1,131.20 10.10 1,131.20 Balance 302.40 302.40 155.25 155.25 Phase Total Total Invoice Amount 1,131.20 155.25 $1,286.45 $1,510.45 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/211/o 18% annum interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Invoice September 30, 2014 Invoice No: 11405319 Brad Martens City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Project B2294 -0023 Downtown Utility and Street Project 2014 Professional Services Through Seotember 30. 2014 W end< Wenck Associates, Inc. i8W Pgneer Creek center P.D. BOX 249 Maple Plain, MN 5535"ZO (753) 479.42DO Fax M) 17M242 e-reall, a=Lmbrgpwenck.am Phase 100 Wetland Delineation and Application Professional Personnel Flours Rate Amount Lewandoski, Drew 8.90 72.00 640.80 Totals 8.90 640.80 Total Labor 640.80 Unit Billing Mileage MP 2012 Silverado 520 JNJ 32.0 Miles @ 0.56 17.92 Total Units Total U n its 17.92 17.92 120.00 Phase Total $658.72 Phase 200 Route Surveying and Easements -------------------------------------------------- Phase 300 Property Owner Coordination Professional Personnel Professional Personnel Hours Rate Amount Halls, Matthew 16.00 80.00 1,280,00 Mattson, Kevin 2.00 96.00 192.00 Quisberg, Jason 6.00 137.00 822.00 Totals 24,00 2,294.00 Total labor $240.00 ----------------------------------- Phase 400 2,294.00 Unit Billing Trimble GPS Unit 120.00 Total U n its 120.00 120.00 Phase Total $2,414.00 -------------------------------------------------- Phase 300 Property Owner Coordination Professional Personnel Hours Rate Amount Noreen, Adam 2.50 96.00 240.00 Totals 2.50 240.00 Total Labor 240.00 Phase Total $240.00 ----------------------------------- Phase 400 Initial Construction Plan Engineering --------- - - - - -, INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 18% annum interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Project B2294 -0023 Downtown Utility and Street Project 2014 Invoice 11405319 Professional Personnel Mattson, Kevin Schroeher, Mark Totals Total Labor Outstanding Invoices Number 11404522 Total Flours Rate .50 96.00 10.50 96.00 11.00 Date Balance 8/31/7014 4,178.00 4,178.00 Amount 48.00 1,008.00 1,056.00 1,056.00 Phase Total $1,056.00 Total Invoice Amount $4,368.72 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -112% 180/c annurn Page 2 interest /finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Invoice September 30, 2014 Invoice No; 11405321 Brad Martens City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Project 2294 -17 Lennar Development Professional Services Through September 30, 2014 Professional Personnel Wend Amdates, Inc. 180 Pioneer Creek Center P.O. Box 249 Maple Plaki, MN 553594)249 (763) 479.4200 Fax (763} 479 -4242 e -tong: &=UnWgPWend 0= INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 18% annum interest /finance charge, Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Flours Rate Amount Hegland, Steven 26.50 89.00 2,358.50 Louwagie, Shawn 3.00 90.00 270.00 Mattson, Kevin 73.00 96.00 7,008.00 Schmidt, Rowdy 36.00 92.00 3,312.00 Templin, Kirby 28.60 72.00 2,059.20 Torve, Kent 26.60 121.00 3,218.60 Vander Top, Vincent 1.00 121.00 121.00 Ward, Jared .50 116.00 58.00 Totals 195.20 18,405.30 Total Labor 18,405.30 Total Invoice Amount $18,405.30 Outstanding Invoices Number Date Balance 11404511 8/31/2014 9,804.20 Total 9,804.20 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 18% annum interest /finance charge, Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Invoice September 30, 2014 Invoice No: 11405313 Brad Martens City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Project 2294 -18 Southeast District Sewer and Water Project Professional Services Throuqh September 30, 2014 wenck Azocimtw,1w., IWO Honeer creek Center P.D. HoM 249 Maple Plain, MN 553594249 (763) 47942DO Fax (X3) 479 -4242 e -rnalk aawnC g@enxsck.cafa Phase 200 Route Surveying and Easements Professional Personnel Total Units Hours Rate Amount Halls, Matthew 2.00 80.00 160.00 Schmidt, Rowdy 2.00 92.00 184.00 Totals 4.00 344.00 Total Labor — — — — — — — --- 344.00 Unit Billing Trimble GPS Unit 150,00 Total Units 150.00 150.00 Phase Total $494,00 — — — — — — — — — — — — — Phase 400 — — — — — — — — — — — — — — Initial Construction Plan Engineering — — — — — — — — — — — — — — — — — — — — --- Professional Personnel Hours Rate Amount Claridge, Dale 2.50 151.00 377.50 Totals 2.50 377.50 Total Labor 377.50 Phase Total $377.50 -------------------------------------------------- Phase 500 Appraisal, Property Access, Legal and Negotiation Efforts Professional Personnel Hours Rate Amount Claridge, Dale 4.50 151.00 679.50 Jenkins, Jody .60 69.00 41.40 Torve, Kent 7.00 121.00 847,00 Totals 12.10 1,567.90 Total Labor 1,567.90 Phase Total $1,567.90 ....,—......,.....-------------------------------- Phase 900 Construction Inspection -.......—....,....- - - - - -- INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -112% 18% annum interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Project 2294 -18 Southeast District Sewer and Water Proje Invoice 11405313 Professional Personnel INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 18% annum Page 2 interest/ftnance charge. Please reference the invoice number when sending payment Federal Tax ID #41- 1520095 Hours Mate Amount Daniels, Peter 1.00 97.00 97.00 Halls, Matthew 10,00 80.00 800.00 Heckman, Micah 3.00 78.00 234.00 Mattson, Kevin 30.50 96,00 2,928.00 Schmidt, Rowdy 9.00 92.00 828.00 Schroeher, Mark 3.00 96-00 288,00 Torve, Kent 3.00 121.00 36100 Ward, Jared 50 116.00 58.00 Totals 60.00 5,596.00 Total Labor 5,596.00 Phase Total $5,596.00 Total Invoice Amount $8,035.40 Outstanding Invoices Number Date Balance 11404632 8/31/2014 30,705.41 Total 30,705.41 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 18% annum Page 2 interest/ftnance charge. Please reference the invoice number when sending payment Federal Tax ID #41- 1520095 Ynvoice September 30, 2014 Invoice No: 11405316 Brad Martens City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Project 2294 -20 CSAH 101 and Gleason Road Turn Lanes Professional Services Through September 30, 2014 Phase 100 Preliminary Survey, Wetlands, Utilities and c=asements Professional Personnel Boll, Wesley Totals F Wenck ►s=Wbm, inc. iBOO Pkmeer [rode center P.D. Box 249 Maple Plain, MN 55359 -0249 (763)479.4200 Fax (763) 479 -4242 o-rrelk aomun�gprrmck,com Hours Rate Amount 1.20 98.00 117.60 1.20 117.60 Total Labor 117.60 Phase Total $117.60 -------------------------------------------------- Phase 400 Construction Professional Personnel Mattson, Kevin Torve, Kent Totals Total Labor Outstanding Invoices Number Date 11404633 8/31/2014 Total Hours Rate Amount 7.50 96.00 720.00 1.60 121.00 193.60 9.10 913.60 Balance 3,702.71 3,702.71 Phase Total Total Invoice Amount 913.60 $913.60 $1,031.20 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -112% 1811/o annum interest/finance charge. Please reference the invoice number when sending payment Federal Tax ID #41- 1520095 Ynr► ®ice Project Engineering and Planning ,._�'` t. September 30, 2014 =' wenekA t%,Ino, Invoice No: 11405320 = Pianeer Creek Center P,O. Bm 249 NapIaplain' 9N 55359 -0244 Rate (763) 479.4200 Brad Martens W N3) 4794242 t-mal a=m6n omd,cam City of Corcoran .30 8200 County Road 116 29.40 Corcoran, MN 55340 Madejczyk, Jeffrey Project B2294 -0024 Peachtree Development 2.00 Professional Services Throuqh September 30, 2014 Phase 100 Project Engineering and Planning Professional Personnel Hours Rate Amount Boll, Wesley .30 98.00 29.40 Madejczyk, Jeffrey 2.00 114.00 228.00 Torve, Kent 1.00 121.00 121.00 Totals 3.30 378.40 Total Labor 378.40 Phase Total $378.40 Phase 200 Stormwater Professional Personnel Hours Rate amount Templin, Kirby 2.80 72.00 201.60 Totals 2.80 201.60 Total Labor 201.60 Phase Total $201.60 Phase 300 Transportation Professional Personnel Hours Date Amount Torve, Kent 2.80 121.00 338,80 Ward, Jared 2.10 116.00 243,60 Totals 4.90 582.40 Total Labor 582.40 Phase Total $582.40 Total Invoice, Amount $1,162.40 Outstanding Invoices Number Date Balance 11404523 8/31/2014 1,858.18 Total 1,858.18 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -112% 1811/c annum interest /finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 MEMORANDUM PATE.. ............... O T .............. .C......0 ........ FRO ............... M RE October 16, 2014 ............................... ............................... Brad Martens ............................... ............................... City Council, Planni ............................... ............................... Kendra Lindahl, Cit Agenda Item L A N D F O R M From Site to Finish • 105 South Fifth Street, Suite 513 Minneapolis, MN 55401 Commission. Parks & Trails Commission Planner Active Corcoran Planninq Applications The following is a summary of project status for current, active projects: !to Tel: 612 - 252 -9070 Fax: 612 - 252 -9077 www.landform.net Peachtree Partners LLC request for PUD Sketch Plan, Comprehensive Plan Amendment and EAW for Schendel property at 20400 County Road 10 (City file 14 -005). The sketch plan and comprehensive plan request was reviewed by Parks Commission on March 18`h and Planning Commission on March 6`". On June 12`", the City Council approved the Comprehensive Plan amendment. The Met Council completed their review and acted on the request at their August 27tH meeting. The applicant has submitted a voluntary EAW and it has been distributed for public comment. The Public Comment Period ends on October 291h. We will bring the EAW to the November 13th Council meeting for action. 2. City- Initiated Park Dedication Ordinance Update (City File 14 -007). At the April 10th meeting, the City Council directed staff to prepare a minor update to the park dedication ordinance as outlined in the staff memo. Staff provided a draft to the City Council for review at the June 26`h meeting and, based on Council feedback has met with Councilmember Cossette to gather his comments. These comments will require significantly more research and analysis than originally anticipated and will not be ready for a public hearing until this fall. The City Attorney and City Planner agree that since the primary concern in is with the land dedication requirements in the rural areas, we will focus on solutions that are legally defensible and accomplish the City Council goals. We agree that a moratorium (or interim ordinance) is not needed at this time. Should a rural subdivision be submitted, we recommend that the City Council simply take cash in lieu of land while the new ordinance is being developed. There are no current applications in the pipeline that will be affected by the rural area change and we have several full agendas coming up. We are working with the City Administrator to identify a date for an update to the City Council. 3. Administrative Permit and Site Plan to add antennas and modify ground equipment on an existing tower for AT &T antenna at 20140 CR 30 (PID 11- 119 -23 -12 -0001) (city file 14 -019). This applicant may be administratively approved. The application is currently incomplete. 4. Agriculture Preserve Initiation and Expiration for John and Staci Scherber on PID 08- 119- 23 -31- 0004 (city file 14 -026). This applicant is incomplete but is tentatively scheduled for the November 13, 2014 Council meeting. 5. Sawgrass Preliminary Plat, Preliminary PUD Development Plan and Rezoning for Peachtree Partners LLC on Schendel property at 20400 County Road 10 (City file 14 -027). The City received the application materials and is currently reviewing for completeness. The tentative review schedule is November 18th Parks and Trails Commission review, December 4`" Planning Commission Pubic Hearing and December 11th City Council action. Landform , SensiblyGreen and Site to Finish® are registered service marks of Landform Professional Services, LLC. 1 Also, there are a number of projects that have been approved, but are still not filed and closed out: 1. Corcoran Business Park (city file 06 -005). The City Council granted a one year extension to the final plat approval, which expired on April 12, 2011. Staff has spoken to the applicant and is still working to close out this project. Notably, we met with the land owner in February and may have a new development application for this site later this year. Recent calls to the property owner regarding the project status have not been returned. 2. Hope Ministries Conditional Use Permit for Cemetery and Vacation of Drainage & Utility Easement at 19951 Oswald Farm Road (city file 12 -002). Hope Ministries submitted a request for a conditional use permit to allow a cemetery west of the existing church. The application was approved by the City Council on March 22nd and site work had begun. The letter of credit for site improvements has been released but we are holding the escrow pending completion of the approved landscaping. The applicant has indicated that they are considering a site plan amendment application to modify the approved plans. Staff will reach out again in an effort to close out this file. 3. Heinz Second Addition Preliminary and Final Plat at 20801 CR 117 (03- 119 -23 -14 -0002) (City file 13 -003). A wetland and topographic waiver was approved on January 24th. This item was approved by the City Council action on April 25th. The applicant is working on complying with approval conditions so that they can get the final plat mylar signed and recorded. The applicant has site work to complete and then the escrow can be refunded. 4. Ess Addition (city files 05 -017, 08 -003 and 12 -024). The City Council granted an after - the -fact extension for this final plat at their November 29, 2012 meeting and a second extension at the November 25, 2013 meeting. The plat has been recorded and staff is working with the applicant to address any outstanding issues and close out the file /refund the escrow after wetland monuments and lot monuments are installed. 5. Lano Equipment at 23580 Highway 55 Site Plan Modifications for Cold Storage Building. (31- 119 -23 -34 -0007) (13 -006). This item was approved by the City Council on July 11 h. The building permit has been issued, but staff has determined that the building was not being built according the approved plans. The applicant submitted revised plans and the City Council approved a site plan modification at the June 12th meeting. City staff is working with them to make the corrections and complete the building and site improvements. 6. Ess Brothers Site Plan Amendment and Conditional Use Permit Amendment for an accessory building at 9350 County Road (PID # 07- 119 -23 -43 -0004) (City File No. 13 -031) The applicant requested approval of a 5,500 square feet detached, accessory building with 20 -foot sidewalls. The City Council approved this item on January 23rd. The applicant must now file the resolution at the County and then staff will close out the file and refund any remaining escrow. The applicant may apply for a building permit after the resolution is recorded. 7. Maple Hill Estates 3rd Addition Preliminary and Final Plat (PID 24- 119 -23 -43 -0016 and 24- 119 -23- 43 -0014) (city file 14 -001). A site plan and variance was approved on April 25, 2013 for this project, but it was then determined that the new community center should be located on City property. The plat was required to adjust property lines. The City Council approved the preliminary and final plat on March 27th. The mylars were recorded this month and construction has begun. We will be monitoring this throughout construction and due to the financial relationship between the city and the applicant, we will not close out this file until construction is complete. 8. Lennar Final Plat, Vacation, Development Contract and Final PUD Development Plan for "Ravinia" (City file 14 -003). The applications were approved at the April 24th City Council meeting. Staff is now working through the final plan revisions with the applicant. The development contract has been signed, the financial guarantee submitted and the final details are being addressed. An expanded grading plan was approved by the City Council on September 11th and infrastructure work may be beginning this week if the city planner is able to confirm certain conditions have been met. There are still a number of approval conditions that must be addressed prior to release of the final plat mylar for recording. No building can begin until the mylar is recorded at Hennepin County. MEMORANDUM 9. City- Initiated Ordinance Update for Sketch Plans (City file 14 -009). At the April 10th meeting, the City Council directed staff to prepare an ordinance update to streamline the sketch plan review process and require Council action only. Staff provided a draft to the City Council for review at the June 26th meeting and, based on Council feedback, a public hearing was held at the September 4th Planning Commission meeting and the City Council approved the change at the September 25th Council meeting. 10. Lake Independence Regional Trailhead at 23475 CR 10 Rezoning, Site Plan and Variance (PID 18- 119 -23 -12 -0002) (city file 14 -010). Three Rivers Park District has submitted a request for a temporary trailhead at this location. The City Council approved the request on July 24th. Three Rivers has indicated that they did not receive any bids this summer and will rebid the project the spring for 2015 construction. 11. Fox Ridge 2nd Addition Final Plat at 9495 Trail Haven Road (PID 09- 119 -23 -41 -0011) (City File 14- 006). This final plat application for a final plat of Outlot A, Baumeister 3rd Addition was approved by the City Council on May 22nd. The applicant will prepare mylar for signature and filing. After the documents are filed, the remaining escrow can be released. 12. Hentges Lawn Land Snow Special Home Occupation at 21310 Meadow Lane (City file 14 -012). The application was approved by the City Council on August 28th. Staff will be working to close out the file. 13. Topographic Survey and Wetland Delineation Waiver for Mike Patnode at 22610 CR 50 (city file 14 -014). The applicant has submitted an application and staff has notified them of additional items needed to make this item complete. This request was approved at the July 24th Council meeting. 14. Patnode Farms Preliminary Plat and Final Plat at 22610 County Road 50 (PID 20- 119- 23 -43- 0003) (city file 14 -021). Mike Patnode has submitted a request for plat approval to create one lot for the existing home and one outlot to be sold. The Planning Commission held a public hearing on September 4, 2014 and the City Council approved it at the September 25th meeting. Staff working with the applicant to finalize the documents and release them for filing at the County. 15. Certificate of Compliance for John Scherber at 9305 Bechtold Road (PID 08- 119 -23 -44 -0001) (city file 14 -023). Administrative approval was granted for a new silo on this property. 16. Topographic and Wetland Waiver Request from Donald Proehl, Jr. at 20630 Larkin Road (PID 26- 119 -23 -23 -0001) (city file 14 -024). Mr. Proehl has requested approval of a topographic survey and wetland delineation waiver to allow him to subdivide his property to split off a lot for the existing home built for a farmhand from the principal farmstead and farm land. The City Council reviewed this item on September 25, 2014 and approved the waivers. The next step would be to submit a plat and variance application. 17. Administrative Permit for a Sprint Antenna replacement at 23400 CR 10 (PID 07- 119 -23 -43 -0004) (city file 14 -025). An administrative permit was received to upgrade the antennas on this existing tower. The application was administratively approved. Finally, there are a few projects that have not yet been started but have been identified as action items or future projects: 1. Sign Ordinance Update. At the April 25th Council meeting, the City reviewed a request for the city to initiate a sign ordinance update. Specifically, they requested that the City review the ordinance standards relating to sign area, sign height and internal illumination and, because this is a city -wide issue, that the ordinance update be completed by the City out of the City funds. The Council discussed the issue and directed staff to bring a proposal back at a later date because the Council felt that this was a significant undertaking that would involve much more than this one issue. We will work with the City Administrator to determine the appropriate meeting to have this considered. 2. Design Guideline Update for Southeast District /Downtown. The Council approved a Landform proposal to update the existing design guidelines for this area. The design guidelines are adopted as part of the Zoning Ordinance and will be enforced as new development is proposed, consequently, the MEMORANDUM City Council wishes to revisit that planning effort to ensure it is still consistent with the City's goals. The City Council appointed a subcommittee, but the City Council has decided to delay kickoff as we work through some associated issues as part of some new development plans. The subcommittee has been disbanded and the Council will reconsider this project in 2015. MEMORANDUM STAFF REPORT / Code Compliance Agenda Item: 8 b. Council Meeting: Prepared By: October 23, 2014 Mike Pritchard Topic: Action Required: CODE COMPLIANCE REPORT — September 2014 Information Only Complaints and Concerns Permits and Zoning Referred to Public Building Complaints Nuisiance Grass 8 Misc. Cases Grading Overweight Concerns Junk /Junk Weed Animal Home Signs Works, Compaints Referred to Permits- Building Driveway y Misc. /Ag Vehicle Violations Occupations Metro West, Zoning Permits Permits Total Vehicles Control Concerns City Attorney Permits Permits or City review Engineer 12 4 1 1 1 1 7 4 1 12 45 1 2 0 Code Enforcement Issues: Complaint 14 -018 (2 -14- 2014): Junk /Debris; Junk Vehicles at 19XXX Hillside Drive. The City received multiple complaints from neighbors and has been working with the property owner for many months and the owner had made progress in cleaning up the property. However, progress stalled late summer and the property again started to accumulate debris. The City sent notice on August 14 and a Final Notice on September 4 with a deadline of September 26. A site visit was made and it was determined that no progress was made. The complaint was forwarded to the City Attorney on September 29. Complaint 14- Multiple (4 -22- 2014): Junk /Debris; Junk Vehicles; Exterior Storage Violations at 78XX Maple Hill Rd. The City has received complaints from multiple residents regarding the property. There has been a lot of progress made in cleaning up the property. Extensive progress made. We will continue to monitor as this is an ongoing issue. The City will conduct a park -wide site visit in late October. Complaint 14 -002 (1/15/2014): Multiple Violations at 76XX Rolling Hills Rd. On September 19, the Corcoran PD received a complaint of vandalism at the property. (A couple remaining windows were broken.) The building was re- secured and continues to be maintained. The City was notified that the property was listed for sale (as -is) on October 8, 2014. Complaint 12 -031 (6 -11- 2012): Hazardous Building at 20XXX County Road 10. The building remains secure. No Update. CITY OF CORCORAN 2014 PERFORMANCE REPORT - GENERAL FUND OCTOBER 17, 2014 8c. 1 of 5 2014 Variance Account Description 2013 Actual 2014 Budget 2014 Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF COMMENTS REVENUE Other General Government R 100-41900-31020 Delinquent Property Taxes 0.00 0.00% 0.00 0.00 R 100 -41900 -31100 General Property Taxes 2,579,424.62 2,743,280.00 1,440,462.47 1,302,817.53 47.49% 2,743,280.00 0.00 R 100 -41900 -31810 Cable Franchise Fee 39,489.00 35,000.00 35,000.00 100.00% 35,000.00 0.00 R 100-41900-32110 Liquor License Fee 18,300.00 18,250.00 18,270.00 -20.00 -0.11% 18,270.00 20.00 Community Center permits R 100 -41900 -33402 Homestead Credit 11,028.29 0.00 0.00 0.00 0.00% 0.00 0.00 R 100 -41900 -33420 Ag Preserve Credit 8,414.28 0.00 0.00 0.00 0.00% 0.00 0.00 R 100 -41900 -33421 PERA State Aid 1,845.00 1,845.00 922.50 922.50 50.00% 1,845.00 0.00 R 100 -41900 -34000 Charges for Services 0.00 0.00 60.00 -60.00 0.00% 60.00 60.00 R 100-41900-34103 Zoning /Land Use Appl Fee 37,805.00 6,000.00 22,305.00 - 16,305.00 - 271.75% 22,700.00 16,700.00 Additional applications R 100 -41900 -34105 Copies /Maps 338.11 150.00 183.90 0.00 0.00% 184.00 34.00 R 100-41900-34107 Special Assessment Search 100.00 50.00 0.00 50.00 100.00% 0.00 -50.00 R 100-41900-34108 TIF Administration 12,000.00 0.00 0.00 0.00 0.00% 0.00 0.00 R 100 -41900 -34405 Clean Up Day Income 675.00 675.00 1,425.00 - 750.00 - 111.11% 1,425.00 750.00 R 100 -41900 -36200 Miscellaneous Revenues 16,075.00 2,500.00 24,903.21 0.00 0.00% 25,000.00 22,500.00 Work Comp Ins dividend /Sign permit/deferred special assesment R 100 -41900 -36210 Interest Earnings 1,028.47 3,000.00 0.00 3,000.00 100.00% 2,000.00 - 1,000.00 R 100 -41900 -36220 Other Rents and Royalties 10,848.00 10,848.00 9,840.00 1,008.00 9.29% 9,840.00 - 1,008.00 Cropland rental bid lower than expected R 100 -41900 -36230 Donations 1,300.00 1,000.00 1,150.62 - 150.62 0.00% 1,150.00 150.00 R 100 -41900 -36233 Refunds /Reimbursements - 117.87 0.00 0.00 0.00 0.00% 0.00 0.00 $ 2,738,552.90 $ 2,829,656.00 $ 1,519,522.70 $ 2,867,812.00 $ 38,156.00 City Hall Operations R 100 -41941 -34101 Facility Rental 6,095.00 4,500.00 6,192.50 - 1,692.50 - 37.61% 6,200.00 1,700.00 R 100 -41941 -36200 Miscellaneous Revenues 2,785.66 1,000.00 982.96 17.04 0.00% 1,000.00 0.00 Mailbox posts, NW Jaycees Donation $ 8,880.66 $ 5,500.00 $ 7,175.46 $ 7,200.00 $ 1,700.00 Police R 100 -42100 -33423 Police Aid 43,430.64 47,000.00 53,311.89 - 6,311.89 - 13.43% 53,312.00 6,312.00 2% of insurance premium tax (MN 69.011 to 69.051) R 100 -42100 -33424 Police POST Board Train Reimb 3,759.28 3,500.00 3,861.72 - 361.72 - 10.33% 3,862.00 362.00 R 100 - 42100 -33620 Other County Grants /Aid 12,283.22 10,000.00 8,879.70 1,120.30 11.20% 8,880.00 - 1,120.00 Pass through only R 100 -42100 -34200 Police Permits 2,054.00 1,500.00 1,942.00 - 442.00 - 29.47% 1,942.00 442.00 R 100 -42100 -34201 Police Serviced Charges 10,052.50 5,000.00 9,347.50 - 4,347.50 - 86.95% 9,348.00 4,348.00 Pass through only R 100 -42100 -34202 Police Reports /Fees 929.00 800.00 567.00 233.00 29.13% 800.00 0.00 R 100 - 42100 -35101 Fines 58,193.54 75,000.00 30,353.98 44,646.02 59.53% 40,000.00 - 35,000.00 R 100 - 42100 -36233 Refunds /Reimbursements 9,480.88 0.00 0.00 0.00 0.00% 0.00 0.00 $ 140,183.06 $ 142,800.00 $ 108,263.79 $ 118,144.00 $ (24,656.00) Building Inspection R 100 -42400 -32210 Bldg /Plan Review Fees $ 141,223.96 $ 50,000.00 $ 72,272.86 $ (22,272.86) - 44.55% $ 75,000.00 $ 25,000.00 Additional permits Public Works R 100 -43100 -33418 Muni State Aid St Maintenance 125,050.90 125,000.00 117,421.30 7,578.70 6.06% 117,421.00 - 7,579.00 MSA formula change R 100 -43100 -34300 Public Works Permits /Fees 2,670.00 3,000.00 2,135.00 865.00 28.83% 3,000.00 0.00 R 100 -43100 -34301 Dust Control 64,533.43 55,530.00 30,314.48 25,215.52 45.41% 55,530.00 0.00 R 100 -43100 -36200 Miscellaneous Revenues 117,806.12 0.00 450.00 - 450.00 0.00% 0.00 0.00 $ 310,060.45 $ 183,530.00 $ 150,320.78 $ 175,951.00 $ (7,579.00) Ice & Snow Removal R 100 -43125 -36200 Ice & Snow Removal /Miscellaneous Rev $ - $ - $ 7,926.45 $ (7,926.45) 0.00% $ 7,926.00 $ 7,926.00 Salt sold to neighboring city Recycling R 100 -43232 -33610 County Recycling Grant 14,808.00 14,500.00 14,845.00 - 345.00 - 2.38% 14,845.00 345.00 R 100 -43232 -34400 Recycling 61,932.01 64,000.00 55,286.23 8,713.77 13.62% 56,000.00 - 8,000.00 Unpaid charges $ 76,740.01 $ 78,500.00 $ 70,131.23 $ 70,845.00 $ (7,655.00) Parks R 100 -45200 -33422 Other State Grants and Aids 32,599.08 37,302.00 37,302.30 -0.30 0.00% 37,302.00 0.00 NW Trails Grant R 100 -45200 -34101 Facility Rental 1,584.83 1,000.00 1,289.98 - 289.98 - 29.00% 1,290.00 290.00 R 100 -45200 -36200 Miscellaneous Revenues 13,550.00 0.00 25.00 -25.00 0.00% 25.00 25.00 R 100 -45200 -36230 Donations 2,485.00 0.00 900.00 - 900.00 0.00% 900.00 900.00 $ 50,218.91 $ 38,302.00 $ 39,517.28 $ 39,517.00 $ 1,215.00 Total Revenue $ 3,465,860 $ 3,328,288 $ 1,975,131 $ 3,362,395 $ 34,107 1 of 5 CITY OF CORCORAN 2014 PERFORMANCE REPORT - GENERAL FUND OCTOBER 17, 2014 8c. Account Description 2013 Actual 2014 Budget 2014 Actual Amount Remaining % Remaining Year End Forecast Budqet vs YEF COMMENTS EXPENSE City Council E 100 -41100 -100 Wages and Salaries (GENERAL) 6,600.00 6,600.00 3,300.00 3,300.00 50.00% 6,600.00 0.00 E 100 - 41100 -122 FICA 409.20 409.00 204.60 204.40 49.98% 409.00 0.00 E 100-41100-126 Medicare 95.70 96.00 47.85 48.15 50.16% 96.00 0.00 E 100-41100-210 Operating Supplies (GENERAL) 0.00 100.00 0.00 100.00 100.00% 0.00 - 100.00 E 100-41100-364 Worker's Comp Insurance 41.00 46.00 54.00 -8.00 - 17.39% 54.00 8.00 $ 7,145.90 $ 7,251.00 $ 3,606.45 $ 7,159.00 $ (92.00) Newspaper /Newsletter/Website E 100-41130-351 Newsletter Expenses 4,481.86 4,500.00 3,741.68 758.32 16.85% 4,500.00 0.00 E 100-41130-354 Web Site 700.00 700.00 750.00 -50.00 - 7.14% 750.00 50.00 $ 5,181.86 $ 5,200.00 $ 4,491.68 $ 5,250.00 $ 50.00 City Administrator E 100 - 41300 -100 Wages and Salaries (GENERAL) 117,644.12 91,780.00 69,018.43 22,761.57 24.80% 92,997.00 1,217.00 E 100 -41300 -121 PERA 8,312.71 6,654.00 5,003.87 1,650.13 24.80% 6,742.00 88.00 E 100 - 41300 -122 FICA 6,639.05 5,690.00 3,930.08 1,759.92 30.93% 5,768.00 78.00 E 100 -41300 -126 Medicare 1,444.22 1,331.00 919.10 411.90 30.95% 1,348.00 17.00 E 100 - 41300 -131 Employer Paid Health 17,622.15 16,745.00 15,436.05 1,308.95 7.82% 16,745.00 0.00 E 100 -41300 -208 Training and Instruction 1,321.00 3,650.00 3,643.02 6.98 0.19% 3,650.00 0.00 E 100 - 41300 -210 Operating Supplies (GENERAL) 868.21 700.00 712.26 -12.26 - 1.75% 700.00 0.00 E 100 -41300 -364 Worker's Comp Insurance 354.00 809.00 477.00 332.00 41.04% 477.00 - 332.00 E 100 - 41300 -433 Dues and Memberships 873.00 700.00 111.60 588.40 84.06% 700.00 0.00 $ 155,078.46 $ 128,059.00 $ 99,251.41 $ 129,127.00 $ 1,068.00 Clerk/Admin E 100 -41400 -100 Wages and Salaries (GENERAL) 127,510.98 120,082.00 89,141.28 30,940.72 25.77% 120,082.00 0.00 E 100 - 41400 -110 Overtime 1,978.92 2,000.00 568.62 1,431.38 71.57% 2,000.00 0.00 E 100 - 41400 -121 PERA 8,721.62 8,851.00 6,421.04 2,429.96 27.45% 8,851.00 0.00 E 100 - 41400 -122 FICA 8,428.42 7,569.00 5,193.79 2,375.21 31.38% 7,569.00 0.00 E 100 - 41400 -126 Medicare 1,971.07 1,770.00 1,221.64 548.36 30.98% 1,770.00 0.00 E 100 - 41400 -131 Employer Paid Health 21,870.92 30,100.00 29,864.19 235.81 0.78% 30,100.00 0.00 E 100 - 41400 -208 Training and Instruction 1,835.00 2,500.00 524.00 1,976.00 79.04% 2,500.00 0.00 E 100 - 41400 -210 Operating Supplies (GENERAL) 457.08 500.00 186.52 313.48 62.70% 500.00 0.00 E 100 - 41400 -364 Worker's Comp Insurance 1,064.00 1,041.00 954.00 87.00 8.36% 954.00 -87.00 E 100 - 41400 -433 Dues and Memberships 70.00 150.00 35.00 115.00 0.00% 150.00 0.00 $ 173,908.01 $ 174,563.00 $ 134,110.08 $ 174,476.00 $ (87.00) Elections E 100 -41410 -210 Operating Supplies (GENERAL) $ 1,397.37 $ 5,000.00 $ 3,287.11 $ 1,712.89 $ 10,000.00 $ 5,000.00 $5,000 budgeted in 2013 Auditor/Treasurer E 100 - 41540 -300 Professional Srvs (GENERAL) $ 22,992.00 $ 24,940.00 $ 23,530.00 $ 24,940.00 $ - Assessor E 100 -41550 -210 Operating Supplies (GENERAL) 960.32 1,000.00 589.45 410.55 41.06% 1,000.00 0.00 E 100 - 41550 -300 Professional Srvs (GENERAL) 50,202.57 52,788.00 39,676.14 13,111.86 24.84% 52,788.00 0.00 $ 51,162.89 $ 53,788.00 $ 40,265.59 $ 53,788.00 $ - Attorney E 100 -41600 -300 Professional Srvs (GENERAL) 30,864.60 30,000.00 12,938.35 17,061.65 48.75% 30,000.00 0.00 $ 30,864.60 $ 30,000.00 $ 12,938.35 $ 30,000.00 $ - Other General Government E 100 - 41900 -210 Operating Supplies (GENERAL) 6,573.40 3,255.00 2,722.55 532.45 0.00% 5,109.10 1,854.10 Crop Land Tax and Ryan Wetland property tax E 100 -41900 -300 Professional Srvs (GENERAL) 25,720.98 0.00 7,513.66 - 7,513.66 0.00% 9,000.00 9,000.00 Financial planning, Leadership meeting, Watershed complaints, Appraisals E 100 - 41900 -360 Insurance (GENERAL) 54,412.00 57,000.00 64,813.00 - 7,813.00 - 13.71% 64,813.00 7,813.00 E 100 -41900 -433 Dues and Memberships 26,709.13 27,115.00 26,138.74 976.26 3.60% 27,115.00 0.00 ECW,Metro Cities, NWHHSC,Community Media,LMC,194 Chamber, Home Free $ 113,415.51 $ 87,370.00 $ 101,187.95 $ 106,037.10 $ 18,667.10 Planning & Zoning E 100 - 41910 -210 Operating Supplies (GENERAL) 589.44 1,000.00 2,118.40 (1,118.40) - 111.84% 2,200.00 1,200.00 Development notice signs E 100 -41910 -300 Professional Srvs (GENERAL) 42,088.62 50,000.00 32,450.16 17,549.84 35.10% 50,000.00 0.00 $ 42,678.06 $ 51,000.00 $ 34,568.56 $ 52,200.00 $ 1,200.00 Code Enforcement E 100 - 41920 -100 Wages and Salaries (GENERAL) 42,876.41 50,440.00 37,396.34 13,043.66 25.86% 50,440.00 0.00 E 100-41920-110 Overtime 371.39 1,000.00 0.00 1,000.00 100.00% 1,000.00 0.00 E 100 - 41920 -121 PERA 3,076.81 3,729.00 2,724.42 1,004.58 26.94% 3,729.00 0.00 E 100 -41920 -122 FICA 2,999.95 3,189.00 2,597.62 591.38 18.54% 3,189.00 0.00 E 100 - 41920 -126 Medicare 701.63 746.00 607.53 138.47 18.56% 746.00 0.00 E 100-41920-131 Em to er Paid Health 6,426.24 15,050.00 5,673.52 9,376.48 62.30% 15,050.00 0.00 2 of 5 CITY OF CORCORAN 2014 PERFORMANCE REPORT - GENERAL FUND OCTOBER 17, 2014 8c. Account Description 2013 Actual 2014 Budget 2014 Actual Amount Remaining % Remaininq-F7 Year End Forecast Budget vs YEF COMMENTS E 100 - 41920 -208 Training and Instruction 0.00 750.00 0.00 750.00 0.00% 750.00 0.00 E 100 -41920 -210 Operating Supplies (GENERAL) 708.01 1,000.00 521.15 478.85 47.89% 1,000.00 0.00 E 100 - 41920 -364 Worker's Comp Insurance 0.00 401.00 477.00 -76.00 0.00% 401.00 0.00 E 100 -41920 -417 Uniforms 100.00 200.00 250.00 -50.00 - 25.00% 250.00 50.00 E 100 - 41920 -433 Dues and Memberships 0.00 100.00 0.00 100.00 100.00% 100.00 0.00 $ 57,260.44 $ 76,605.00 $ 50,247.58 $ 76,655.00 $ 50.00 City Hall Operations E 100 -41941 -200 Office Supplies (GENERAL) 2,462.30 3,000.00 2,026.00 974.00 32.47% 2,500.00 - 500.00 E 100 - 41941 -201 Postage /Shipping 2,424.15 2,500.00 1,429.98 1,070.02 42.80% 2,000.00 - 500.00 E 100 -41941 -207 Computer Supplies 2,615.49 3,000.00 1,597.94 1,402.06 46.74% 2,000.00 - 1,000.00 E 100 - 41941 -210 Operating Supplies (GENERAL) 16,042.88 12,500.00 9,452.77 3,047.23 24.38% 12,500.00 0.00 E 100 -41941 -300 Professional Srvs (GENERAL) 7,668.34 7,300.00 6,091.40 1,208.60 16.56% 7,300.00 0.00 E 100 - 41941 -321 Telephone 2,188.94 3,000.00 1,616.87 1,383.13 46.10% 3,000.00 0.00 E 100 -41941 -352 General Notices and Pub Info 2,796.61 1,500.00 892.27 607.73 40.52% 1,500.00 0.00 E 100 - 41941 -364 Worker's Comp Insurance 0.00 14.00 0.00 14.00 100.00% 0.00 -14.00 E 100 -41941 -380 Utility & Services (GENERAL) 15,120.53 14,500.00 10,408.45 4,091.55 28.22% 14,500.00 0.00 E 100 - 41941 -400 Repairs & Maint Cont (GENERAL) 8,111.69 9,000.00 8,098.57 901.43 10.02% 8,100.00 - 900.00 E 100 -41941 -430 Misc. Banking Charge 4.00 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 - 41941 -520 Buildings and Structures 4,052.68 4,000.00 0.00 4,000.00 0.00% 3,000.00 - 1,000.00 E 100 -41941 -530 Improvements Other Than Bldg 0.00 0.00 3,451.16 - 3,451.16 0.00% 4,000.00 4,000.00 Community center appliance, Septic alarm E 100 - 41941 -810 Refunds /Reimbursements 0.00 0.00 1,418.94 - 1,418.94 0.00% 0.00 0.00 $ 63,487.61 $ 60,314.00 $ 46,484.35 $ 60,400.00 $ 86.00 IT (Info Technology) E 100 -41951 -207 Computer Supplies 9,722.50 7,500.00 10,425.48 - 2,925.48 - 39.01% 10,500.00 3,000.00 Spam filter /Police RMS project E 100 - 41951 -210 Operating Supplies 1,252.45 4,500.00 2,121.80 2,378.20 52.85% 2,250.00 - 2,250.00 E 100 -41951 -300 Professional Srvs 4,897.41 6,000.00 3,197.50 2,802.50 46.71% 7,000.00 1,000.00 $ 24,456.35 $ 18,000.00 $ 15,744.78 $ 19,750.00 $ 1,750.00 Police E 100 - 42100 -100 Wages and Salaries (GENERAL) 522,277.19 530,227.00 389,342.25 140,884.75 26.57% 546,898.00 16,671.00 Employee retirement E 100 -42100 -110 Overtime 2,283.06 7,000.00 7,714.10 - 714.10 - 10.20% 10,000.00 3,000.00 E 100 - 42100 -111 Overtime Events /Grants 14,177.95 15,000.00 10,693.88 4,306.12 28.71% 12,000.00 - 3,000.00 Pass thru revenue 100 - 42100 -33620 E 100 -42100 -121 PERA 77,455.53 83,853.00 61,200.11 22,652.89 27.02% 83,853.00 0.00 E 100 - 42100 -126 Medicare 8,079.99 7,947.00 5,992.40 1,954.60 24.60% 8,189.00 242.00 E 100 -42100 -130 Employer Paid FSA 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 - 42100 -131 Employer Paid Health 78,945.11 97,348.00 80,742.17 16,605.83 17.06% 97,348.00 0.00 E 100 -42100 -132 Medical Cafeteria Plan 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 - 42100 -133 Employer Paid H S A 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 -42100 -200 Office Supplies (GENERAL) 4,750.87 5,000.00 3,282.03 1,717.97 34.36% 4,000.00 - 1,000.00 Purchased reduced E 100 - 42100 -201 Postage /Shipping 152.30 250.00 137.93 112.07 44.83% 250.00 0.00 E 100 -42100 -208 Training and Instruction 9,676.56 10,000.00 8,373.79 1,626.21 16.26% 10,000.00 0.00 E 100 - 42100 -209 Police Reserves 3,499.13 3,500.00 711.17 2,788.83 79.68% 2,500.00 - 1,000.00 Limited staff turnover E 100 -42100 -210 Operating Supplies (GENERAL) 3,278.92 4,000.00 1,213.01 2,786.99 69.67% 3,000.00 - 1,000.00 Purchased reduced E 100 - 42100 -211 Contracted Security 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 -42100 -212 Motor Fuels 37,363.38 37,000.00 19,164.67 17,835.33 48.20% 33,000.00 - 4,000.00 Consistent pricing E 100 - 42100 -220 Repair /Maint Supply (GENERAL) 9,244.34 8,000.00 6,035.70 1,964.30 24.55% 8,000.00 0.00 E 100 -42100 -223 Building Repair Supplies 3,403.13 3,000.00 3,733.37 - 733.37 - 24.45% 4,000.00 1,000.00 E 100 - 42100 -300 Professional Srvs (GENERAL) 30.00 250.00 40.00 210.00 84.00% 250.00 0.00 E 100 -42100 -301 Prisoner 13,801.49 8,000.00 3,505.28 4,494.72 56.18% 7,000.00 - 1,000.00 Reduced prisoner housing E 100 - 42100 -304 Legal Fees 30,320.42 27,500.00 13,967.29 13,532.71 49.21% 24,500.00 - 3,000.00 Reduced litigation E 100 -42100 -321 Telephone 6,903.37 7,200.00 6,172.64 1,027.36 14.27% 7,200.00 0.00 E 100 - 42100 -323 Radio Units 13,975.41 15,300.00 9,706.67 5,593.33 36.56% 15,300.00 0.00 E 100 -42100 -364 Worker's Comp Insurance 15,029.02 23,520.00 19,201.00 4,319.00 18.36% 19,201.00 - 4,319.00 E 100 - 42100 -380 Utility & Services (GENERAL) 3,558.51 4,000.00 3,187.80 812.20 20.31% 4,000.00 0.00 E 100 -42100 -417 Uniforms 6,438.60 9,460.00 8,124.11 1,335.89 14.12% 9,460.00 0.00 E 100 - 42100 -433 Dues and Memberships 1,470.00 1,200.00 1,145.00 55.00 4.58% 1,200.00 0.00 E 100 - 42100 -810 Refunds /Reimbursements - 26,715.44 0.00 0.00% - 26,500.00 - 26,715.00 Work Comp reimbursement from LMCIT $ 866,114.28 $ 908,555.00 $ 636,670.93 $ 884,649.00 $ (23,906.00) Part Time Officers E 100 - 42101 -100 Wages and Salaries (GENERAL) 87,685.90 78,100.00 68,880.90 9,219.10 11.80% 88,700.00 10,600.00 Additional hours to cover FT hours due to injuries E 100 -42101 -111 Overtime Events /Grants 3,765.80 0.00 3,872.40 - 3,872.40 0.00% 0.00 0.00 Contractural events /Safe and Sober events. Budgeted 100 - 42100 -111 E 100 - 42101 -121 PERA 2,182.87 2,500.00 1,386.01 1,113.99 44.56% 2,500.00 0.00 E 100 -42101 -122 FICA 4,730.42 4,842.00 3,948.71 893.29 18.45% 4,842.00 0.00 E 100- 42101 -126 Medicare 1,325.99 1,132.00 1,054.90 77.10 6.81%, 1,132.00 0.00 $ 99,690.98 $ 86,574.00 $ 79,142.92 $ 97,174.00 $ 10,600.00 Police Admin E 100 -42102 -100 Wages and Salaries GENERAL 42,309.03 45,011.00 33,404.68 11,606.32 25.79% 45,011.00 0.00 3 of 5 CITY OF CORCORAN 2014 PERFORMANCE REPORT - GENERAL FUND OCTOBER 17, 2014 8c. Account Description 2013 Actual 2014 Budget 2014 Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF COMMENTS E 100 - 42102 -110 Overtime 0.00 500.00 0.00 500.00 100.00% 500.00 0.00 E 100 -42102 -121 PERA 3,027.63 3,300.00 2,421.83 878.17 26.61% 3,300.00 0.00 E 100 - 42102 -122 FICA 2,849.90 2,822.00 2,282.38 539.62 19.12% 2,822.00 0.00 E 100 -42102 -126 Medicare 666.53 660.00 533.81 126.19 19.12% 660.00 0.00 E 100 - 42102 -131 Employer Paid Health 6,774.27 8,000.00 5,818.05 2,181.95 27.27% 8,000.00 0.00 $ 55,627.36 $ 60,293.00 $ 44,460.75 $ 60,293.00 $ - Fire E 100 -42200 -300 Professional Srvs (GENERAL) 236,477.60 239,000.00 180,166.63 58,833.37 24.62% 239,000.00 0.00 $ 236,477.60 $ 239,000.00 $ 180,166.63 0.00% $ 239,000.00 $ - Building Inspection E 100 - 42400 -300 Professional Srvs (GENERAL) 24,022.77 28,000.00 31,592.98 - 3,592.98 - 12.83% 40,000.00 12,000.00 Additional permit activity E 100 - 42400 -437 Surcharges 3,811.74 5,000.00 2,593.49 2,406.51 48.13% 5,000.00 0.00 $ 27,834.51 $ 33,000.00 $ 34,186.47 $ 45,000.00 $ 12,000.00 Public Works E 100 - 43100 -100 Wages and Salaries (GENERAL) 268,972.97 285,440.00 207,017.85 78,422.15 27.47% 281,703.00 - 3,737.00 Lead position not filled to date E 100 -43100 -110 Overtime 26,178.50 19,380.00 20,231.72 - 851.72 -4.39% 19,380.00 0.00 E 100 - 43100 -121 PERA 21,103.89 22,099.00 15,584.84 6,514.16 29.48% 22,021.00 -78.00 E 100 -43100 -122 FICA 17,244.43 18,899.00 13,262.30 5,636.70 29.83% 18,832.00 -67.00 E 100 - 43100 -126 Medicare 3,983.20 4,420.00 3,101.61 1,318.39 29.83% 4,404.00 -16.00 E 100 -43100 -131 Employer Paid Health 47,773.39 75,250.00 64,965.67 10,284.33 13.67% 75,250.00 0.00 E 100 - 43100 -140 Unemployment Comp (GENERAL) 4,056.51 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 -43100 -208 Training and Instruction 2,191.29 4,000.00 200.00 3,800.00 95.00% 4,000.00 0.00 E 100 - 43100 -210 Operating Supplies (GENERAL) 21,766.72 25,000.00 15,009.18 9,990.82 39.96% 25,000.00 0.00 E 100 -43100 -212 Motor Fuels 40,466.07 37,000.00 31,767.72 5,232.28 14.14% 37,000.00 0.00 E 100 - 43100 -220 Repair /Maint Supply (GENERAL) 19,340.82 20,000.00 8,210.71 11,789.29 58.95% 20,000.00 0.00 E 100 -43100 -222 Seal Coating 0.00 50,000.00 51,554.71 - 1,554.71 - 3.11% 50,000.00 0.00 E 100 - 43100 -223 Building Repair Supplies 3,890.36 4,500.00 6,799.60 - 2,299.60 - 51.10% 14,500.00 10,000.00 Cost related to equip new facility E 100 -43100 -225 Landscape /Ditch Materials 9,807.11 10,000.00 8,071.09 1,928.91 19.29% 10,000.00 0.00 E 100 - 43100 -226 Sign Repair Materials 6,145.88 6,000.00 784.14 5,215.86 86.93% 6,000.00 0.00 E 100 -43100 -227 Crack Filling 9,426.38 10,000.00 752.50 9,247.50 92.48% 753.00 - 9,247.00 Stop crack filing E 100 - 43100 -228 Dust Control 102,689.08 110,000.00 114,054.91 - 4,054.91 -3.69% 110,000.00 0.00 E 100 -43100 -229 Culverts 208.73 10,000.00 665.96 9,334.04 93.34% 5,000.00 - 5,000.00 Some stock on hand E 100 - 43100 -232 Gravel 118,591.70 130,000.00 112,670.38 17,329.62 13.33% 130,000.00 0.00 E 100 -43100 -233 Asphalt Maint/Patching 116,912.41 130,000.00 127,742.68 2,257.32 1.74% 130,000.00 0.00 E 100 - 43100 -300 Professional Srvs (GENERAL) 2,216.00 2,100.00 2,100.00 0.00 0.00% 2,100.00 0.00 E 100 -43100 -321 Telephone 3,868.26 6,000.00 5,799.07 200.93 3.35% 6,000.00 0.00 E 100 - 43100 -364 Worker's Comp Insurance 17,899.00 25,971.00 14,706.00 11,265.00 43.38% 25,971.00 0.00 E 100 -43100 -380 Utility & Services (GENERAL) 14,210.87 15,000.00 20,453.98 - 5,453.98 - 36.36% 24,000.00 9,000.00 New facility E 100 - 43100 -381 Street/Signal Lights 3,922.49 3,500.00 2,561.89 938.11 26.80% 3,500.00 0.00 E 100 -43100 -417 Uniforms 6,344.95 7,000.00 3,701.80 3,298.20 47.12% 7,000.00 0.00 E 100 - 43100 -810 Refunds /Reimbursements 60.00 0.00 1,973.85 (1,973.85) 0.00% 1,974.00 1,974.00 $ 889,271.01 $ 1,031,559.00 $ 853,744.16 $ 1,034,388.00 $ 2,829.00 Ice & Snow Removal E 100 -43125 -210 Operating Supplies (GENERAL) $ 39,361.42 $ 29,000.00 $ 25,978.42 $ 29,000.00 $ - Engineeering E 100 - 43170 -300 Professional Srvs (GENERAL) $ 38,592.29 $ 40,000.00 $ 38,592.57 $ 40,000.00 $ - Employee Benefit Chgs E 100 - 43190 -300 Professional Srvs (GENERAL) $ - $ 3,000.00 $ - $ - $ (3,000.00) Recycling E 100 - 43232 -210 Operating Supplies (GENERAL) 796.92 1,000.00 1,019.93 (19.93) -1.99% 1,020.00 20.00 E 100 -43232 -300 Professional Srvs (GENERAL) 67,420.41 69,000.00 52,702.87 16,297.13 23.62% 69,000.00 0.00 $ 68,217.33 $ 70,000.00 $ 53,722.80 $ 70,020.00 $ 20.00 Parks E 100 - 45200 -100 Wages and Salaries (GENERAL) 23,462.73 29,425.00 21,622.26 7,802.74 26.52% 29,425.00 0.00 E 100 -45200 -110 Overtime 450.00 0.00 727.50 - 727.50 0.00% 0.00 0.00 E 100 - 45200 -122 FICA 1,481.08 1,824.00 1,385.70 438.30 24.03% 1,824.00 0.00 E 100 -45200 -126 Medicare 346.39 427.00 324.09 102.91 24.10% 427.00 0.00 E 100 - 45200 -210 Operating Supplies (GENERAL) 25,224.49 10,000.00 4,956.83 5,043.17 50.43% 10,000.00 0.00 E 100 -45200 -220 Repair /Maint Supply (GENERAL) 293.93 0.00 4,505.00 - 4,505.00 0.00% 0.00 0.00 E 100 - 45200 -221 Maintenance Projects 13,946.45 15,000.00 8,157.71 6,842.29 45.62% 10,000.00 - 5,000.00 E 100 -45200 -300 Professional Srvs (GENERAL) 400.00 - 400.00 0.00% 400.00 400.00 E 100 - 45200 -321 Telephone 652.20 700.00 451.66 248.34 35.48% 700.00 0.00 E 100 -45200 -364 Worker's Comp Insurance 947.00 1,189.00 2,556.00 - 1,367.00 - 114.97% 2,556.00 1,367.00 4 of 5 CITY OF CORCORAN 2014 PERFORMANCE REPORT - GENERAL FUND OCTOBER 17, 2014 8c. Account Description 2013 Actual 2014 Budget 2014 Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF COMMENTS E 100 - 45200 -380 Utility & Services (GENERAL) 6,329.92 8,000.00 3,672.79 4,327.21 54.09% 8,000.00 0.00 E 100 -45200 -530 Improvements Other Than Bldgs 32,599.08 37,302.00 37,302.30 -0.30 0.00% 37,302.00 0.00 NW Trails Grant E 100 - 45200 -810 Refunds /Reimbursements 0.00 0.00 145.23 0.00 0.00% 0.00 0.00 $ 105,733.27 $ 103,867.00 $ 86,207.07 $ 100,634.00 $ (3,233.00) Total Expense $ 3,175,949 $ 3,326,938 $ 2,602,587 $ 3,349,940 $ 23,002.10 GENERAL FUND TOTALS Total Revenue $ 3,465,860 $ 3,328,288 $ 1,975,131 $ 3,362,395 $ 34,107 Total Expense $ 3,175,949 $ 3,326,938 $ 2,602,587 $ 3,349,940 $ 23,002 Total Revenue - Total Expense $ 289,911 $ 1,350 $ (627,456) $ 12,455 $ 11,105 5 of 5 STAFF REPORT Agenda Item. 8d. Council Meeting: Prepared By: October 23, 2014 Brad Martens Topic: Action Required: Minnesota Department of Administration None Advisory Opinion Summary: On August 29, 2014 the City received notice of an advisory opinion request by Chuck Lymangood involving the City of Corcoran. The opinion request was in regard to the process for closing two public meetings and a data request received by the City. The City of Corcoran responded on September 16, 2014 and ultimately an opinion was received on Tuesday, October 14, 2014. Although there is significant background to each item which is attached to this report, the following three opinions were issued: 1. The Corcoran City Council did not properly close the March 13, 2014, because it did not make the required statement on the record, as required by Minnesota Statues, sections 13D.01, subdivision 3, and 13D.05, subdivision 3. 2. The Corcoran City Council did not properly close the June 12, 2014, because it did not make the required statement on the record, as required by Minnesota Statues, sections 13D.01, subdivision 3, and 13D.05, subdivision 3. 3. The City of Corcoran not respond appropriately to a July 14, 2014, data request for all public data regarding easement negotiations because the City did not provide access to all the responsive data it maintained. As stated in the City response the City Attorney was present at the above meetings. Since becoming aware of the concerns regarding the process to enter into closed session the City has altered its process as directed by the City Attorney. In regards to the July 14, 2014 data request, one specific item was missed that was requested. Overall I am very proud of the way the City has responded to 20 data requests that take significant time and energy. Ultimately we missed one document in one of the requests. Further, staff has done our best when receiving requests for "all data" on a particular subject. In the future we will work with requesters to get more specific requests so we are able to get the information requested. No further action is required or recommended at this time. Financial /Budget: N/A Alignment with Values: Page 2 This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost - effective, and friendly manner. ETHICS AND INTEGRITY We believe that ethics and integrity are the foundation blocks of public trust and confidence and that all meaningful relationships are built on these values. OPEN AND HONEST COMMUNICATION We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. Options: N/A Recommendation: N/A Council Action: N/A Attachments: 1. Commissioner of Administration Advisory Opinion Request 2. City Response to IPAD Opinion Request of Mr. Lymangood 3. Advisory Opinion 14 -014 1 >Information Policy Analysis Division 201 Administration Building 50 Sherburne Avenue St. Paul, MN 55155 Vox: 651.296.6733 800.657.3721 Fax: 651.205.4219 August 29, 2014 Mayor Ken Guenthner c/o Brad Martens City of Corcoran By Email Re: Commissioner of Administration advisory opinion request Dear Mayor Guenthner: The purpose of this letter is to inform you that Chuck Lymangood has asked the Commissioner of Administration to issue an advisory opinion regarding the Corcoran City Council's conduct under the Minnesota Open Meeting Law (OML), Minnesota Statutes, Chapter 13D. The Commissioner's authority to issue advisory opinions is found in Minnesota Statutes, section 13.072. This office, the Information Policy Analysis Division (IPAD), prepares advisory opinions for the Commissioner. I am writing to you because we believe that you are the Chair of the City Council. If this is not correct, please advise us as soon as possible so that we may forward this letter to the person who fills that role. The Commissioner of Administration will address the following issues in the advisory opinion: 1. Pursuant to Minnesota Statutes, sections 13D.01, subdivision 3 and 13D.05, subdivision 3, did the Corcoran City Council properly close the March 13, 2014, meeting to discuss the sale or purchase of property? 2. Pursuant to Minnesota Statutes, sections 13D.01, subdivision 3 and 13D.05, subdivision 3, did the Corcoran City Council properly close the June 11, 2014, meeting to discuss the sale or purchase of property? 3. Pursuant to Minnesota Statutes, Chapter 13, did the City of Corcoran respond appropriately to a July 14, 2014, data request for all public data regarding easement negotiations? In preparing and issuing this advisory opinion, the Commissioner will consider only the comments Mr. Lymangood provided, which are enclosed, and those members of the Council submit in response to this letter. Thus, we invite the members of the Council, or an attorney representing them, to provide us with information about the Council's conduct. In your comments, please provide information that will help the Commissioner understand your position Minnesota Department ofAdministration and the legal basis for your actions. Please note that Mr. Lymangood provided the Commissioner with audio recordings of the meetings at issue that he obtained from the City. As we assume that the Council already has access to recordings, we have not duplicated and attached them to this notice. However, we will provide them to the Council, upon request. Although the advisory opinion will not be binding on the Council, a court must give the opinion deference. In addition, the opinion may offer some legal protection if the Council chooses to follow the conclusion the Commissioner reaches in the opinion. This legal protection also extends to public bodies or persons who conform with opinions issued to other parties. The more complete the Council's explanation of its determination, the more useful the opinion will be not only for it and Mr. Lymangood, but also for others who may rely on the opinion in the future. Please note the following. If the Council is involved or become involved in a legal dispute regarding the matter Mr. Lymangood has raised and litigation has commenced, please contact IPAD right away. The Commissioner will not issue an advisory opinion regarding data that are the central component of a disagreement. All advisory opinions are public and are posted on our web site at www.ipad.state.mn.us. If you are unfamiliar with the opinion process, you may find it helpful to look at some previously - issued opinions. While section 13.072 requires that opinions be issued within twenty days of the receipt of the request, the Commissioner may extend the deadline for one thirty -day period for good cause. Based on limited resources, the Commissioner will be taking the thirty-day extension for issuance of the opinion. Therefore, the Commissioner must issue the opinion by October 16, 2014. Please submit any comments that the Council or the Council's attorney chooses to provide by close of business on September 17, 2014. If you have any questions, please contact Taya Moxley- Goldsmith at 651.201.2502 or taya .moxley-goldsmitbgstate.mn.us. Sincerely, LAURIE BEYER- KROPUENSKE DIRECTOR OF COMMUNITY SERVICES DIVISIONS By: Taya Moxley- Goldsmith Policy Analyst Enclosures c: Chuck Lymangood, Brad Martens (City Administrator) OA Chuck Lymangood 8105 County Road 116 Corcoran, MN 55340 Commissioner Spencer Cronk IPAD — Minnesota Department of Administration 201 Administration Building 50 Sherburne Avenue St. Paul, MN 55155 August 12, 2014 Dear Commissioner Cronk; NJ `� �o This is a request for an advisory opinion regarding the Minnesota Open Meeting Law (Minnesota Statutes, Chapter 13D) and the Corcoran City Council and the City of Corcoran. I have enclosed the $200 fee and I am not involved in any litigation with the city. I am a former city council member and have observed certain practices which I hope will meet the threshold for you to provide an advisory opinion. Specifically, this request concerns proper compliance with Minnesota Statues Chapter 13, when a city council closes a meeting to address a real estate matter as well as when a city responds to a request for data. BACKGROUND The City of Corcoran approved a rezoning, preliminary PUD development plan and preliminary plat for the Ravinia development on December 23, 2013. This development by U.S. Home Corporation (d /b /a Lennar) is for 426 single family detached homes on 266.57 acres in the southeast area of the city (see enclosed map, property outlined in blue). In order to provide sewer and water services to the site the City of Corcoran needs to have an easement across several properties in order to lay the pipes for said purpose. The city council met in closed session during two of their regular city council meetings (March 3, 2014 and June 6, 2014), purportedly to discuss the easement negotiations. In order to provide the Commissioner with appropriate information, I made a Minnesota Government Data Practices Act request for data to the City of Corcoran on July 14, 2014. 1 have included the city's response to that request which was provided to me in electronic form on or about July 24, 2014 by the city's clerk, Jeanie Heinecke. I only received 5 items in the electronic response from the City of Corcoran; January 23, 2014 Appraisal Engagement Letter, March 13, 2014 tape of council meeting, parts 1 and 2, and June 12, 2104 tape of council meeting, parts 1 and 2. Unfortunately, the city did not properly comply with my request for data (that is, the city had additional data in the public record — for example, the meeting minutes — which they did not include in their response, even though I requested all public data and specifically requested the council meeting minutes of March 13, 2014 and June 12, 2014). Consequently, I have included additional material from the city's website for your review in hard copy. Furthermore, I have done my best to transcribe the tape of the meetings at points just before the closing of the open portion of the meetings and also at the reopening of the meeting after the closed sessions for your consideration. ISSUE ONE. The individual properties discussed during the closed session were not properly disclosed at the meetings. Pursuant to Minnesota Statutes, Chapter 13D.05, subd. 3. (c); "Before holding a closed meeting under this paragraph, the public body must identify on the record the particular real or personal property that is the subject of the closed meeting ". At the first meeting, March 13, 2014, no disclosure was provided to the public of any of the properties that were to be discussed at the closed meeting (the city attorney simply stated, "the 13 properties "). At the second meeting, June 12, 2014, the city attorney, Jeff Carson, who is not a member of the public body, made an attempt to list the properties to be discussed at the closed meeting. He disclosed 11 property addresses and stated, "2 unassigned addresses on 101, the McGee property". This disclosure is inadequate. How would a member of the public be able to identify the specific property being discussed? What if there is more than one 'McGee' on County 101? How many properties do the McGee's own? Is it 2 unassigned addresses for one property as stated (which then only add up to 12 properties) or is it 2 properties both owned by 'McGee'? In my opinion the law does not state that because a property lacks an address the public body is therefore exempt from describing the property properly. The council should have provided another means of identification of the property, such as a tax ID number, or official property description. The law is not written in the permissive language of 'may disclose' or'disclose a majority of or'make an attempt to disclose'. The law is clear, "the public body MUST identify on the record" (emphasis added). The permissive language of the statute, "may ", appears at the beginning of Chapter 13D.05, subd.3. That is, the public body may close a meeting for the reasons stated. However, once the public body has made the decision to close the meeting, the language of the statue also changes to the compulsory 'must' provisions of Chapter 13D.05, subd. 3. (c), (3). Furthermore, the law states 'the public body', must identify the property. It does not state, 'the public body or its designee'. Mr. Carson is the city's attorney, he was not elected to a public office, he cannot vote and therefore he is not a member of the public body (see IPAD opinion 2014 -05). In my opinion therefore, the city council did not properly disclose the properties under discussion for their two closed sessions. ISSUE TWO. The list of persons attending the closed meetings was not made available at the meeting. Pursuant to Minnesota Statutes, Chapter 13D.05, subd. 3. (c), "A list of members and all other persons present at the closed meeting must be made available to the public after the closed meeting" (emphasis added). I have personally attended several council meetings where the Corcoran City Council goes into closed session. Upon reentering the council chambers and reopening the meeting, they have never stated for the record a list of those present during the closed session. Further, no written list of those present has been provided to the public. Lastly, when I requested access to 'all public data' in my data practices request, no list of those present in the closed session was provided. Based upon my observations at the two council meetings in question, the tapes of the meetings, the meeting minutes and the response to my Date Practices request, one can only conclude no such list was made available after the closed sessions were concluded. The burden of proof rests with the city to prove otherwise. ISSUE THREE. The City of Corcoran did not properly respond to my request for data on July 14, 2014. The relevant portion of my letter is, "This data request is for all public data regarding the SE Sewer and Water easement negotiations. This request includes, but is not limited to, tapes of council meetings in open session where the easement is discussed, council meeting minutes where the easement is discussed, etc. This request includes the city council meetings of March 13, 2014 and June 12, 2014, as well as any other meetings ". As stated above, I only received 5 items from the City of Corcoran all in electronic form; the appraisal engagement letter of January 7, 2014, council meeting tape of March 13, 2014 parts one and two, and council meeting tape of June 12, 2014, parts one and two. The city did not provide copies of the council meeting minutes as requested. By reviewing the city's website, I was able to determine that the city did not provide the billing from the Dorn law firm of February 3, 2014 regarding Utility and Drainage easements and several billings from the city attorney, Jeff Carson, which mention sewer and water easements for the Lennar development. Finally, the city did not provide a copy of the resolution approved at the March 3, 2014 city council meeting that was included in the house packet, per the tape of the meeting. ISSUE FOUR. The mayor, as a member of the public body, did not properly state on the record the specific grounds permitting the meetings to be closed. At the first meeting the mayor stated, "With that the one remaining item on the agenda is a closed session. We have been informed by the city attorney that he would like to present us information pertaining to easement acquisition." At the second meeting the mayor stated, "So we have a scheduled closed session related to sewer and water. Jeff, did you want to comment before we do that ?" The mayor stated later on, "OK, thank you Jeff, with that then the council will recess the public session and reconvene in closed session after we receive information on the negotiations in closed session we will come back into public session ". Minnesota Stats Chapt 13D.01, subd. 3., states, "Before closing a meeting, a public body shall state on the record the specific grounds permitting the meeting to be closed and the subject to be discussed." Based on tapes of the meetings, the transcripts and copy of council minutes provided with this narrative, Mayor Guenthner, in my opinion did not state on the record the "specific grounds" permitting the meeting to be closed. Further, as mentioned above, the statements of the city attorney, Jeff Carson, do not relieve the public body from making the proper statement on the record as Mr. Carson is not a member of the public body. Based on the narrative above, the tapes of the meetings and the transcript provided, and the enclosed additional supporting documentation, I respectfully request the Commissioner to address the following questions: a) Did the Corcoran City Council appropriately disclose the property or properties under discussion at the referenced meetings pursuant to Minnesota Statutes Chapter 13D.05, subd. 3.? b) Did the Corcoran City Council appropriately disclose the persons in attendance at the closed meetings pursuant to Minnesota Statutes Chapter 13D.05, subd. 3.? c) Pursuant to Minnesota Statues, Chapter 13, did the City of Corcoran appropriately respond to the July 14, 2014, request for data? d) Did the public body appropriately state on the record the statutory authority to close the meeting pursuant to Minnesota Statutes Chapter 13D.01, subd.3.? Summary IPAD Opinion Request In summary, I respectfully request an opinion from the Commissioner regarding the following: 1. Did the Corcoran City Council comply with Minnesota Statues, Chapter 13 at their council meeting of March 13, 2014? 2. Did the Corcoran City Council comply with Minnesota Statues, Chapter 13 at their council meeting of June 12, 2014? 3. Did the City of Corcoran appropriately respond to the data request of July 14, 2014? Please contact me if you have any questions or need additional information from me. Respectfully submitted, 6" Chuck Lymangood enclosures Table of Enclosures Map of Ravinia Development Data Practices request July 14, 2014 Electronic version of response to Data Practices request — see zip drive Appraisal Engagement Letter, January 23, 2014 Transcriptions of relevant portions of tape recordings of meetings on March 13, 2014 and June 12, 2014 City council meeting minutes March 13, 2014, from city's website City council meeting minutes June 12, 2014, from city's website Bill from Dorn Law firm, from city's website Attorney Carson billings, from city's website iiva.ai�. tram v.,....iry viv i i,aa�uvav iriuk, .. Interactive Maps At AWT 1' " . A- re x'415 Parcel 36- 119 -23 -21 -0001 ID: Owner The Estate Richard J Deziel Name: Parcel 52 Address Unassigned Address: Corcoran, MN 00000 Property �I Type: Home- Non - Homestead stead: Parcel 41.68 acres Area: 1,815,501 sq ft A -T -B: Abstract Market $468,000 Total: Tax $7,681.54 Total: (Payable: 2013) Sale $1,140,000 Price: Sale 0512012 Date: Sale Vacant Land Code: Property , Map '` .' "d I Map Scale: 1" = 1600 ft. Print Date: 6/6/2013 This map is a compilation of data from various sources and is furnished "AS IS" with no representation or warranty expressed or implied, including fitness of any particular purpose, merchantability, or the accuracy and completeness of the information shown. COPYRIGHT © HENNEPIN COUNTY 2013 Charles G Lymangood 8105 County Road 116 Hamel, MN 55340 July 14, 2014 Administrator Brad Martens City of Corcoran 8200 County Road 116 Hamel, MN 55340 Re: Data Practice Request, SE Sewer and Water Easement Dear Administrator Martens; This is a request for access to public data pursuant to the Minnesota Government Data Practices Act. It is my understanding that you are the Responsible Authority to receive such requests for the City of Corcoran. This data request is for all public data regarding the SE Sewer and Water easement negotiations. This request includes, but is not limited to, tapes of council meetings in open session where the easement is discussed, council meeting minutes where the easement is discussed, etc. This request includes the city council meetings of March 13, 2014 and June 12, 2014, as well as any other meetings. Once this data is collected and available I will come to Corcoran City Hall to inspect and review the data. If I request copies of any data, I understand there may be a small processing fee for said copies. I will contact you to arrange a time to access the data during the city's normal business hours. If you have any questions with respect to this request I may be reached at the above address. Sincerely, 6", y�. /a Charles G Lymangood Former Councilmember, City of Corcoran STAFF REPORT Document No. 6b. Council Meeting: January 23, 2014 Prepared By: Brad Martens Topic: Engagement Letter- Appraisal of Properties Action Required: Approval Summary: Staff is requesting the City Council approve an engagement letter to contract with Nagell Appraisal & Consulting in order to provide appraisal services related to the sanitary sewer project for the proposed Lennar development. The proposed plan for sanitary sewer services is to build a lift station on the Lions Park property and run the pipe through the rear yards of properties located on County Road 101 to the Lennar development. In order to obtain easement agreements the City must know the value of the property the pipe is being proposed to run through. Nagell Appraisal & Consulting will provide that service. If the City and property owners cannot agree to an easement agreement the City may use eminent domain to obtain the easements. This report will also provide data necessary for that process if required. Financial/Budget: The proposed fee is $500 per property. The costs associated with this project will be paid out of a Lennar Escrow. Options: 1. Approve an engagement letter with Nagell Appraisal & Consulting. 2. Send back to staff for further review. Recommendation: Approve an engagement letter with Nagell Appraisal & Consulting. Council Action: Consider a motion to approve an engagement letter with Nagell Appraisal & Consulting. Attachments: 1. Engagement Letter NAGELL APPRAISAL & CONSULTING 12805 Highway 55 Plymouth, MN 55441 Established in 1968 Minneapolis: 952 -544 -8966 St. Paul 651 - 209 -6159 Central Fax 952 -544 -8969 Client: City of Corcoran January 7, 2014 Attn: Brad Martens, City Adm. and Jeffrey Carson City Attorney 8200 County Road 116 Corcoran, MN 55340 RE: Appraisal of 16 +1- properties (real estate only appraised) SE District Sewer and Water Improvements Corcoran, MN Dear Brad & Jeff: Thank you for your interest in obtaining appraisal services regarding the property(s) above. Per our conversation, you indicated an appraisal report with the following research and analysis is needed. Report Use: The report(s) use is for eminent domain purposes as it relates to a partial acquisition for sanitary sewer and water improvements. Value Type: Current before and after market value as it relates to the acquisition reflecting highest and best use per Uniform Standards of Professional Appraisal Practice will be provided. It does not appear at this time any house /building improvements values will be impacted, therefore, only the land value will be provided, if found otherwise upon inspection, fee could change. Property Description: Small and larger acreage residential properties. Contact for access: City to notify owners the appraiser will be out to view the properties. Scope of Report: (1) View the property and neighborhood. (2) Report the physical and /or economic factors that could affect the property. (3) Appropriate research, collection, verification, analysis and viewing of pertinent market data will be conducted. The appropriate approach to value will be applied. (4) Report findings and conclusions. Appraisal Report: A narrative "Appraisal Report" will be used. It has a summary of statements of the data, analysis and conclusions. Appropriate photos, maps and exhibits are included. Two hard copies of each property will be provided. The fee is 500 each. Client named above is responsible for payment in a timely manner. Any testifying and preparation, report revisions /update /upgrades are extra and billed at $150 per hour. Due Date The report can be completed by February 25, 2014. Information needed by the appraiser: Project/parcel information. Our Company: has 12 employees and has been in business since 1968 and has sufficient knowledge, experience, education, contacts and resources to competently complete this assignment. Neither the employment to make the appraisal, nor the compensation for it, is contingent upon the appraised value of the property. If you agree to the above terms, please sign below and return by fax or mail. If you have any additional questions, please do not hesitate to contact me. Sincerely, William R. Waytas, SRA, CRP Certified General 4000813, MN Signature Date www.calinagell.com 2014.03.13 Tape 1 Voice of Mayor Ken Guenthner 21:26 With that, the one remaining item on the agenda is a closed session. We have been informed by the city attorney that he would like to present us information pertaining to easement acquisition. Jeff Carson, City Attorney: Yes, Mayor it is to view the appraisals that we now have for the 13 properties in the southeast sewer and water project area. 21:48 -23:28 The mayor introduces a boy scout to the audience, and explains to the boy scout that the council is heading into a closed session and he may not want to wait to the very end of the meeting to get his credit for attendance. Ok, so with that, I will recess the public session. We will reconvene in closed session across the hall and then come back into the public session to adjourn the meeting. End of Part 1 2014 03.13 Tape 2 This is returning from closed session, Mayor Guenthner speaking: :48 seconds Ok, the meeting will come back to order before we proceed with the business at hand. I just want to mention that I need to correct the record on a procession Q) was taken I inadvertently said that we were closing that session or um convening, recessing that session at 8:46 and it was actually 7:46. An understandable error, so anyway, we are back in public session and as a result of the information provided at the close session the council will be approving a resolution and because we just received it now there is a copy of it in the house packet. There area few more here. I am going to read through it then I will ask for a motion to approve. A resolution approving appraisals for the southeast area lift station sewer and water project and authorizing the extension of offers, whereas the city of Corcoran has authorized the project known as the southeast area lift station sewer and water project, the post project, and whereas certain temporary and permanent easements are needed to accomplish the work needed for the project. And whereas the city authorizes formal appraisal of the needed easements and said appraisal work has been completed. The appraisals have now been presented to the city council for their approval, now therefore, the city council resolves as follows: 1. That the appraisals presented for the project are hereby approved. 2. That staff has authorized to present offers to affected property owners in the amounts indicated in the approved appraisals, such authorization contingent on receipt of funds from Lennar, and do we need more specificity on the description of the funds or is that sufficient? Continued from 2013.03.13 Tape 2 Jeff Carson: We may want to add that those are funds to be used in as part of the payment for the easements that we need. Ok, so that the staff is authorized to present offers to affected property owners in the amounts indicated in the approved appraisals. Such authorization contingent on receipt of easement payment funds from easement purchase funds from Lennar. And that would be the motion that chair would request uh the resolution that the chair would request motion for approval. Thomas, Lynch, discussion? Ok hearing all in favor of the motion say aye AYE Opposed Q) the motion carries. Ok anything to review in upcoming agendas? 3:45 Discussion moves on to other items. 2014.06.12 Part 1 Mayor speaking at beginning of closed session. 2:53:21 So we have a scheduled closed session related to sewer and water. Jeff, did you want to comment before we do that? Jeff Carsons, City Attorney: Thank you Mayor. What we will be doing is recessing in the closed session to consider negotiations for the sewer and water easements on the project for the following properties. They are all on County Road 101. That would be 6635 6705 6735 6801 6819 6851 6863 6901 6951 7205 6648 And 2 unassigned addresses on 101 the McGee property Ok, thank you, Jeff with that then the council we will recess the public session and reconvene in closed session after we receive information on the negotiations in (closed) session we will come back into public session. End of tape 2014.06.12 Part 2 End of close session Mayor Guenthner speaking Ok, the city council has reconvened in the public session at 10:28. In closed session we received information and advice from counsel with respect to easement negotiations and have given counsel further directions to continue those negotiations and no formal action was taken in the closed session or will be taken now. Jeff Carson, City Attorney: Correct There will be no further business; chair will entertain a motion to adjourn. A motion by Thomas seconded by Asleson ( ?) . Meeting is adjourned. City of Corcoran City Council Meeting Minutes March 13, 2014 — 7:00 PM The Corcoran City Council met on March 13, 2014, at City Hall in Corcoran, Minnesota. Present were, Mayor Guenthner, Councilor Asleson, Councilor Cossette, Councilor Lynch, and Councilor Thomas. Also present were City Administrator Martens, City Attorney Carson, City Engineer Torve, Director of Public Safety Gormley, and City Clerk Heinecke. Mayor Guenthner called the meeting to order at 7:00 pm 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval Motion: made by Cossette, seconded by Lynch to approve the agenda as presented, with the addition of: 10b. Finishing Public Works building Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) 4. Open Forum Dorothy Theis 9530 Cain Rd, asked council if the city is able to borrow for longer than the life of the things being purchased. The mayor indicated the short answer is yes and, the CIP topic is to be discussed further in item 10a. 5. Presentations - None 6. Consent Agenda a. Draft Minutes of February 27, 2014 Council Meeting b. Accept Northwest Area Jaycees Donation Resolution 2014 -05 c. Approve Tegrete Contract d. Award Crop Land Contract Resolution 2014 -07 e. Draft Minutes of February 8, 2014 Council Workshop f. Approve Hamel Rodeo Temp Liquor License Resolution 2014 -08 Motion: made by Thomas, seconded by Cossette to approve consent agenda items " b ", "c ", "en and 'T' as presented Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) Motion: made by Asleson, seconded by Thomas to approve consent agenda item "a" with the correction as discussed. Removal of Mr. Cossette as voting from item 6. Voting Aye: Guenthner, Asleson, Lynch, and Thomas Abstain: Cossette (Motion carried 4:0) Motion: made by Thomas, seconded by Lynch to approve consent agenda items "d" with the correction as discussed. Edit Resolution 2014 -07 to correctly reflect $205.00 per acre as the bid price for crop land rental. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) 7. Claims as Presented a. Escrow Claims (Fund #500) Motion: made by Thomas, seconded by Lynch to approve escrow claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) b. All Other Financial Claims Motion: made by Asleson, seconded by Lynch to approve all other financial claims as presented. City of Corcoran City Council Meeting Minutes March 13, 2014 — 7:00 PM Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) 8. Staff Reports/ Memos /Commissions a. 7h Annual Truck Safety Seminar — Resolution 2014 -06 Motion: made by Thomas, seconded by Cossette to approve Resolution 2014 -06 "Commendation of Truck Safety Seminar and Approval of Donated Funds" as presented. Councilor Thomas thanked all who made the seminar possible. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) 9. Planning Business - None 10. Unfinished Business a. 2014 Capital Improvement Plan Purchases report received. Motion: made by Thomas, seconded by Asleson to authorize the purchase of items 1 — 7 as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) 1. John Deere 6125R Tractor: $58,819.18 2. John Deere 4720 Utility Tractor: $15,149.26 3. John Deere 1545 Commercial front mount mower and equipment: $37,513.54 4. Vehicle lifts: $45,735.00 5. Overhead crane: $45,963.41 (does not included electrical) 6. SW 4000 Rider Sweeper: $19,499.91 7. Welding hood: $9,876.00 (does not include electrical) Motion: made by Asleson, seconded by Thomas to authorize the purchase of items 8 - 10 as presented. Council discussed. Voting Aye: Guenthner, Asleson, Lynch, and Thomas Voting Nay: Cossette (Motion carried 4:1) 8. Portable Radios: $7,500.00 9. Replacement computers: $6,500.00 10. Additional funds for electrical costs not included in quotes and allowance for unanticipated minor items: $7,500.00 b. Finishing public works building. Mr. Cossette asked council to discuss the plan to finish the public works lean -to. Council discussed, no action taken. 11. New Business — None 12. Closed meeting a. Utility Easement Acquisition Mayor Guenthner recessed the regular meeting at 7:24 pm to convene a closed meeting Mayor Guenthner reconvened the regular meeting at 7:45 pm Motion: made by Thomas, seconded by Lynch to approve Resolution 2014 -09 "Approving Appraisals for the Southeast Area Lift Station, Sewer and Water Project and Authorizing the Extension of offers" as presented by Mayor Guenthner. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) City of Corcoran City Council Meeting Minutes March 13, 2014 — 7:00 PM Motion: made by Lynch, seconded by Asleson to adjourn. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) Meeting adjourned at 7:49 pm Jeanie Heinecke — City Clerk City of Corcoran City Council Meeting Minutes June 12, 2014 — 7:00 PM The Corcoran City Council met on June 12, 2014, at City Hall in Corcoran, Minnesota. Present were, Mayor Guenthner, Councilor Asleson, Councilor Cossette, Councilor Lynch, and Councilor Thomas. Also present were City Administrator Martens, City Planner Lindahl, City Engineer Torve, City Engineer Vander Top, City Attorney Carson, Public Works Superintendent Meister, Director of Public Safety Gormley, and City Clerk Heinecke. Mayor Guenthner called the meeting to order at 7:00 pm 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval Motion: made by Cossette, seconded by Asleson to approve the agenda as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) 4. Open Forum Chuck Lymangood 8105 Co Rd 116, Advised the council it would be his preference to have council adopt all of the claims absent the attorney billing. The issue is with respect to the auditor findings related to time period for payment (2013 -001). The Carson, Clelland & Schreder amount of $28.86 is being paid late without interest. Mr. Lymangood suggested not paying the $28.86 claim, calling the State Auditor and having the City Administrator report on a resolution. 5. Dust Control Public Hearing Mayor Guenthner opened the Dust Control Public Hearing at 7:08 pm City Engineer Vince VanderTop presented the 2014 Dust Control report. Judy Herwig 9410 Fox Valley Dr., Asked if non - residential property on dust controlled roads are assessed for dust control? Per Mr. VanderTop, traditionally non - residential property has not been included in the assessment. Ms. Herwig further stated, the applied gravel has a lot of clay, not enough rock for the road to hold up with the calcium chloride application. Mr. Meister indicated the gravel is acting as expected and will improve with dry weather. Paul Boehmer 19104 Gleason Rd, Confirmed Gleason Rd will not be included in the 2014 dust control assessment. Motion: made by Thomas, seconded by Asleson to close the public hearing. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) Council will continue the discussion of general fund contribution after the application is completed. 6. Consent Agenda a. Draft Minutes of May 22, 2014 Council Meeting Motion: made by Cossette, seconded by Thomas to approve the Draft Minutes of May 22, 2014 Council Meeting. Voting Aye: Cossette, Lynch, and Thomas Abstain: Guenthner, Asleson (Motion carried 3:0) Mayor Guenthner and Council Asleson were absent from the May 22, 2014 council meeting. b. Liquor License Resolution 2014 -30 c. NW Trails Sponsorship Resolution 2014 -29 Motion: made by Cossette, seconded by Thomas to approve the consent agenda items 6b. Liquor License Resolution 6c. NW Trails Sponsorship Resolution as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas 7. 8. 9. City of Corcoran City Council Meeting Minutes June 12, 2014 — 7:00 PM (Motion carried 5:0) d. Waive Fees — Three Rivers Park District Trailhead Project Motion: made by Cossette, seconded by Asleson to approve Waiving Fees — Three Rivers Park District Trailhead Project. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) e. Fire Marshal Appointment — Loren Kohnen Resolution 2014 -31 Motion: made by Lynch, seconded by Thomas to approve Resolution 2014 -31 "Fire Marshal Appointment" as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) Claims as Presented a. Escrow Claims (Fund #500). Motion: made by Thomas, seconded by Cossette to approve escrow claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) b. All Other Financial Claims Motion: made by Thomas, seconded by Cossette to approve all other financial claims as presented. Councilor Thomas suggested removing $28.86 Carson, Clelland, Schreder claim. City Clerk Heinecke explained the circumstances of the payment outside the required 35 days. City Attorney Jeff Carson waived any interest due on the $28.86 late payment, indicating it is not necessary to spend more time researching the statute. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) Staff Reports / Memos /Commissions a. Ag Preserve Programs Summary report received. No action required. Planning Business / Landform a. Lano Equipment at 23580 Highway 55 Site Plan Amendment for Cold Storage (PID 31 -119- 23 -34 -0007) (13 -006) report by City Planner Lindahl. Council discussed. Motion: made by Thomas, seconded by Asleson to approve Resolution 2014 -27 "Approving a Site Plan Modification for a New Accessory Building for Lano Equipment" as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) b. Schendel Comprehensive Plan Amendment and PUD Sketch Plan (city file 14 -005) (tabled at 3/27/14 meeting —120 days expires 6/18/14) report by City Planner Lindahl. Council discussed and took comments from David Newman of Peachtree Partners, Pat Hank 9425 Trail Haven Rd, Dave Knodell 20305 Co Rd 50, and David Foy 8115 Co Rd 116. Motion: made by Thomas, seconded by Asleson to approve Resolution 2014 -14 "Approving a Comprehensive Plan Amendment for Property Located at 20400 County Rd 10 (213- 119- 23 -42- 0003) (city file 14 -005) as presented on the council desk. Council discussed. Motion To Amend: made by Cossette, seconded by Thomas to amend Resolution 2014 -14 "Approving a Comprehensive Plan Amendment for Property Located at 20400 County Rd 10 (213- 119 -23 -42 -0003) (city file 14 -005) to remove language in the Preamble Paragraph Four, "and subject to the following conditions" "should and" and "the request'. The Preamble Paragraph Four as amended will read, "NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA, that it hereby does approve a comprehensive plan amendment which includes a land use plan amendment and a sanitary sewer staging plan amendment for the above referenced parcel, based on the following findings:" City of Corcoran City Council Meeting Minutes June 12, 2014 — 7:00 PM Council discussed. Voting Aye: Guenthner, Asleson, Cossette, and Thomas Voting Nay: Lynch (Motion To Amend carried 4:1) Councilor Lynch clarified that her no vote is based on the applicant not providing a compelling case to change the parcel if it's not based on their development. Further Councilor Lynch clarified she is not against development. Motion To Amend: made by Cossette, seconded by Asleson to amend Resolution 2014 -14 "Approving a Comprehensive Plan Amendment for Property Located at 20400 County Rd 10 (213- 119 -23 -42 -0003) (city file 14 -005) to add "and Mixed" before "Residential" in the language in the first Whereas clause. Voting Aye: Guenthner, Asleson, Cossette, and Thomas Voting Nay: Lynch (Motion To Amend carried 4:1) Council voted on the amended Resolution 2014 -14 Voting Aye: Guenthner, Asleson, Cossette, and Thomas Voting Nay: Lynch (Motion carried 4:1) Revised sketch plan proposal report by Planner Lindahl. Council discussed, no action required. 10. Unfinished Business a. Hope Center — Community Center in Maple Hill Estates report by City Administrator Martens. Council discussed. Motion: made by Thomas, seconded by Asleson to approve the Community Center Financial Access Agreement, Agreement for Community Center Program Management and Facility Construction, Construction bid from BV Construction, Inc. in the amount of $276,000.00, and amended bid from BV Construction, Inc. in the amount of $308,000.00 as presented by staff. Voting Aye: Guenthner, Asleson, Cossette, and Thomas Voting Nay: Lynch (Motion carried 4:1) Councilor Lynch comment "the reason for my vote is that I support the concept of the center and the community support and passion of all the people involved that advocated but, I am concerned about the city borrowing money for what I perceive as a private entity. So that is the reason for my vote, not lack of support for the idea." b. Mission, Vision, Values, Strategic Goals report received. Motion: made by Asleson, seconded by Lynch to approve City Mission, Vision, Values Statement and Strategic Goals as discussed. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) c. Public Works Facility Finance Plan report by City Administrator Martens. Council discussed. Motion: made by Thomas, seconded by Lynch to approve the Public Works Facility Finance Plan as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) d. Ordinance Regulating Public Sanitary Sewer and Water within the City of Corcoran report by City Administrator Martens. Council discussed and provided staff direction. No action required. 11. New Business a. Cain Rd Public Works Facility report by City Administrator Martens. Council discussed. Motion: made by Cossette, seconded by Thomas to approve the request to accept bids and authorize work related to asbestos abatement of 9525 Cain Rd. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) City of Corcoran City Council Meeting Minutes June 12, 2014 — 7:00 PM b. 2015 Budget report presented by City Administrator Martens. Council discussed and provided staff direction. c. Public Works Facility Change Proposals report by City Administrator Martens. Motion: made by Lynch, seconded by Thomas to approve the following change order requests as recommended by the Steering Committee. CMPR021 $ 437.71 CMPR031 $ 3,804.98 CMPR041 $- 3,605.00 Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) d. Rolf Erickson Inc. Contract Proposal received. Motion: made by Asleson, seconded by Thomas to approve the Rolf Erickson Inc. contract proposal as presented. Council discussed. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) 12. Closed Meeting — SE Sewer and Water easement negotiations. City Attorney Carson reported the purpose of the closed meeting to consider negotiations for the SE District sewer and water easement offers for the following properties all located on CSAH 101. 6635 6819 6901 6705 6848 6951 6735 6851 7505 6801 6863 2 unassigned Mayor Guenthner recessed the regular council meeting at 9:54 to convene in dosed session. Mayor Guenthner reconvened the regular council meeting at 10:28. In dosed session the council received information with respect to the SE District sewer and water easement negotiations and gave direction to City Attorney Carson to continue the negotiations. No formal action was taken. Motion: made by Asleson, seconded by Thomas to adjourn. Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas (Motion carried 5:0) Meeting adjourned at 10:29 pm Jeanie Heinecke — City Clerk DoRN LAW FIRm, LTD. Wilbur F. Dorn, Jr., Attorney at Law Jody L. Erickson, Certified Paralegal (U 9380 Central Avenue NE, Suite 200 Blaine, MN 55434 Office: (763)783 -7000 Fax: (763)783 -5715 INVOICE FOR PROFESSIONAL SERVICES Client Name: Carson, Clelland & Schreder DLF File No: WD -14 -01 Invoice Date: February 3, 2014 ITEMIZATION City of Corcoran -- Utility & Drainage Easements Vesting Deeds: Schwalbe, Yates, Davey, Peterson, Lonnquist, Cox, Hjerstedt, $700,00 Garvey Trust (Houserman), McGee, Corcoran Lions, Howell, & Schommer (14 Parcel Searches x $50 /parcel) County Road 101 ROW Plat Search, Easement Deed Search $100,00 (Sections 25, 36 and 3 1 ) TO TAL AMO UNT D UE: $800.00 �t CARSON, CLELLAND & SCHREDER FEB 10 :; 014 Attorneys at Law 6300 SHINGLE CREEK PARKWAY STE 305 MINNEAPOLIS, MN 55430- 2190(��J (763)-561-2800 January 30, 2014 CITY OF CORCORAN 8200 CO RD 116 CORCORAN, MN 55340 Professional Services Amount _Civil 1/2/2014 Review email correspondence from Mayor and correspondence to Brad; conference with 70.00 council member Cossette all regarding evaluations of Brad and Sean 1/3/2014 Review of evaluations for Brad and Sean; email Ken and Brad and Sean with final documents 280.00 1/21/2014 Review agenda and correspondence to Brad Martins. 70.00 1/22/2014 Review agenda and conference with Brad. 46.67 SUBTOTAL: i 466.671 101 Bridge 102014 Review project documents from Jeanie and respond 93.33 SUBTOTAL: ( 93.331 .Lennar 12/30/2013 Prepare and attend meeting to review condemnation issues for needed easements; email 420,00 correspondence to Jeanie for PUD approvals and review resolutions 11712014 Review Waytas engagement Fetter and correspondence to Brad 70.00 1/17/2014 Review Developer's Agreement; prepare to meet with Kendra Lindahl and meeting; review 420.00 financial information Tammy and engineering from Kent 1/20/2014 Review documents relating to sewer and water and lift station project; condemnation 350.00 requirements and draft memorandum to staff regarding tinting and process, 1/21/2014 Review documents from Kendra regarding development agreement and Wenck feasability, 140.00 1/2212014 Review development agreement and conference with Kendra. 93.33 1/23/2014 Review of development agreement and taking of notes from meeting with Kendra and 280,00 schedule meeting with Kendra for January 27, 2014. 1/24/2014 Further review of documents (feasability) and Northland finance report for meeting with 95,00 Kendra on January 27, 2014. SUBTOTAL. j 1,868.33] CARSON, CLELLAND & SCHREDER Attorneys at Law 6300 SHINGLE CREEK PARKWAY STE 305 MINNEAPOLIS, MN 55430 -2190 (763) -561 -2800 March 03, 2014 CITY OF CORCORAN 8200 CO RD 116 CORCORAN, MN 55340 Professional Services Amount ..Civi; 280.00 2/3/2014 Conference with Brad and Mike regarding hazardous home structure; review Roehike and 93,33 send information to Brad. 2/4/2014 Regarding Helford request; conference with Brad and review of request. 280.00 93.33 2/1212014 Review of agenda items. 70.00 2/13/2014 Prepare for meeting and review agenda items; review charter file and correspondence to 70.00 210.00 Brad, City Council meeting. 2/20/2014 Kreps; review correspondence regarding medication; correspondence to Kendra /Kent 280.00 2/25/2014 Kreps; correspondence to staff regarding mediation. 93.33 deeds to engineer. 46.67 SUBTOTAL: 280.00 ( Lennar 57,0 0, vp/ /03� 863,33] 1127/2014 Prepare and meet with Kendra Lindahl, revlew development agreement, review information 280.00 for master PUD. 1/2.8/2014 Prepare and attend staff meeting and review of development agreement. 1/29/2014 Review questions relating to development agreement and respond and research question 280.00 93.33 regarding vacation of road (Haeger). 1/30/2014 Regarding sewer and water project, review title Information from Jason (Wenck) and 210.00 conference, correspondence to title company regarding roadway issues. 2/312014 Review title company coments regarding sewer and water easements, 2/4/2014 Review copies of easements from title company and correspondence from title company. 46.67 210,00 21512014 Review information from title company, correspondence to engineer, send information and 280.00 deeds to engineer. 2/6/2014 Review correspondence from Kent and respond, review additional information from title 280.00 company and conference with Kevin (Wenck) correspondence to Kent regarding current status of condemnation timing. 2/912014 Review research frorn Darn and correspondence to Kevin Mattson. 2/10/2014 Conference with Waytas regarding ap,pralsais, conference with Brad; telephone call to Kevin 70.00 210,00 Mattson and review additional information from title company, CITY OF CORCORAN Page Amount 2112/2014 Review file and correspondence from Kevin Mattson; conference with Dorn regarding title 280.00 issues and solutions. 2/13/2014 Review easements and issues with Kevin Mattson prior to finalizing easements for Waytas. 140.00 2/26/2014 Correspondence to appraiser and engineer, and review emails, 70.00 SUBTOTAL: [ 2,450.00] Criminal 1/31/2014 Prepare for jury trials, discuss trials with attorney John Thames, telephone calf with Bureau 419.58 of Criminal Apprehension forensic scientist, telephone call with defense attorney, emails with defense attorney, telephone call with Judges clerk regarding scheduling. 2/1/2014 Preparation for jury trial, watch videos and listen to audio tapes, review court opinions 475.00 regarding urine testing, review DWI handbook regarding urine test cases. 2/3/2014 Review emails from Bureau of Criminal Apprehension, text telephone calls with defense 142.50 attorney, preparation for jury trial. Attend jury trial hearing downtown (Lobello). 348.33 2/5/2014 Correspondence with defense attorneys, defendants, victims, review discovery, dictate 47.50 disposition letters, letters to victims, correspondence with advocate, court, note files. Prepare and attend Brookdale arraignment and pretrial calendar, 190.00 2/6/2014 Correspondence with defense attorneys, defendants, victims, dictate dispostion letters, note 63.33 files, jury trial preparation. 2/712014 Correspondence with defense attorneys, defendants, dictate disposition letters, letters to 47.50 victims, witnesses, note files, jury trial preparation. 211012014 Correspondence with defendants, defense attorneys, victims, witnesses, dictate disposition 47.50 letters, reviewed discovery, noted files., 2111/2014 Preparation of one complaint 40.00 Correspondence with defense attorneys, reviewed motion documents, brief, discovery, noted 47.50 files, reviewed petitions for expung.ement, looked up criminal historys, drafted expungement objection letters. 2/12/2014 Attend arraignments, pretrial and probation violation hearings. 71.25 Attend arraignments and pretrial hearings. 142.50 2/1412014 Preparation of one complaint. 40.00 2/18/2014 Handle arraignment/pretrial /rasmussen calendar at Brookdale court. 71.25 2/19/2014 Disposition letter for February 5, 2014 cases; review files; correspondence to 47.50 victims /witnesses and instructions to legal assistant, jury trial preparation; organize /review files; select witnesses; review motion documents and discovery; notes to files and instructions to legal assistant; correspondence to victim; instructions to legal assistant, 2/24/2014 Review files in preparation for the February 26, 2014 arraignments /pretrial calendar at 31.67 Brookdale court, reviewed discovery, noted riles. 2/26/2014 Open criminal files, preparation of criminal complaints; preparation of cases for court 99.17 calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period. Open criminal files, preparation of criminal complaints; preparation of cases for court 189.58 calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period. CARSON, CLELLAND & SCHREDER Attorneys at Law 6300 SHINGLE CREEK PARKWAY STE 305 MINNEAPOLIS, MN 66430 -2190 (763)- 561 -2800 April 02, 2014 CITY OF CORCORAN 8200 CO RD 116 CORCORAN, MN 55340 Professional Services A-. mount Civil 3/3/2014 Kreps, review mediation statement and conference with Brad. 3113/2014 Prepare for meeting, review of agenda, prepare for closed session regarding sewer and 70.00 Water project. 0,00 Meeting 3/21/2014 Research city's authority and process to rescind decision, correspondence with attorney 210.00 Carson, note file, y 93.33 Email from Brad and respond, review correspondence from Mike Pritchard. 46,67 SUBTOTAL: .Lennar I 770.00] 3/2/2014 Sewer and water project, review of engineers correspondence and easements; title issues. 70.00 3/3/2014 Sewer and water project; review of information from engineer and review of information from 70.00 Waytas. 3110/2014 Sewer and water- conference with Waytas and review of appraisals. 3/11/2014 Sewer and water easement - further review of appraisals, conference With Rachael regarding 140.00 preparation of council packets. 311212014 Sewer and water easement -work on resolution to accept appraisals and authorize offers, 3117/2014 Conference with Kendra regarding comprehensive plan issues and reimbursement; 140.00 correspondence to Ken and Brad regarding offers; review payback agreement (Lennar). 210.00 3/2512014 Review of questions from Kendra and respond. 3127/2014 Sewer and water - review documents from Dale Claridge and comment, 70.00 14Q.Qa SUBTOTAL: � 1,050.OQ] , Rollim Hills Road Proiect" 3/25/2014 7695 Rolling Hills- review nuisance documents from Mike and correspondence. 3/26/2014 Review file, Inspection reports, review code, correspondence with inspector, attorney Jeff 140.00 Carson, draft/edit resolution. Y 210.00 CARSON, CLELLAND & SCHREDER Attorneys at Law 6300 SHINGLE CREEK PARKWAY STE 305 MINNEAPOLIS, MN 65430 -2190 (763) -561 -2800 April 30, 2014 CITY OF CORCORAN 8200 CO RD 116 CORCORAN, MN 55340 Professional Services Amount .Civil 4/112014 Correspondence with city regarding status of resolution, review ownership documents, 70.00 update file. Research council authority issue, correspondence with attorney Carson, noted files. 280.00 4/2/2014 Conference with attorney Carson regarding motion to rescind authority, procedure, case law. 36.00 Review data request (Lymangood) received from Jeanie and review data practices law and 140.00 correspondence to Jeanie and Brad. Review issues relating to motion for rescission of previous motion, conference with attorney 70.00 John Thames (my office). 4/3/2014 Miscellaneous - conference with Brad regarding school board issues as related to rescission 46.67 of previous motion. 4/7/2014 Miscellaneous - conference with Shawn regarding workers compensation issues. 46.67 4110/2014 Prepare for meeting, review of agenda and items of concern. 140.00 Meeting 280.00 4/18/2014 Research Parks and Trails Commission ordinances, file, correspondence with attorney Jeff 93.33 Carson, edit ordinances. 4/24/2014 Prepare for meeting and review of agenda. 140.00 Meeting 326.67 SUBTOTAL: ( 1,668.34] .Lennar 3/31/2014 Prepare for meeting of April 1, 2014, review correspondence from Kendra and review 186.67 appraisals. 4/1/2014 Prepare and attended staff meeting and review of recapture and development agreement, 490.00 4/3/2014 Southeast sewer and water project easement documents, review offer documents received 186.67 from Dale Clariage, 4/4/2014 Review revised development agreement and comments to staff. 280.00 4/8/2014 Review development documents per request from Kendra. 186.67 4110/2014 Work on documents, review with Kendra. 186.67 4/1112014 Work on recapture agreement; conference with Kendra. 140.00 CITY OF CORCORAN Page A- �mou,�nt 4/14/2014 Review documents for staff meeting on April 16, 2014, amend and comment. 4/15/2014 Conference with Kendra, miscellaneous issues. 350.00 4/16/2014 Prepare for staff meeting and review of development and repayment agreement/recapture ture 70.00 agreement and revise. p 350.00 4117/2014 Work on recapture agreement and send to all. 4/23/2014 Review documents for city council, including development agreement and recapture 210.00 agreement, review Issues relating access for Haeger and Tabor; conference with Kendra. 4/24/2014 Prepare for public hearings; review issues 233,33 relating to street vacation. 210.00 SUBTOTAL: ( 3,080.01] .Maple Hill Estates and Mobile Hope 3/31/2014 Maple Hill Estates - review Maple Hill Estates draft contracts received from Brad. 402014 Maple Hill Estates and Mobile Hope - review draft agreements and comment to Brad 140.00 186.67 SUBTOTAL; ( 326,671 Criminal 3/31/2014 Correspondence with defense attorneys, defendants, witnesses, review discovery, motion documents, correspondence with court, noted files. 95,00 Preparation for April 1, 2014 cases, 15.83 4/1/2014 Attend arraignments /pretrial hearings. 71,25 4/2/2014 Handle arraignment/pretral/in custody calendars at Brookdale court. 95.00 4/4/2014 Review voicemails regarding criminal cases. 15.83 4/8/2014 Telephone call with defense attorney. Preparation of April 9, 2014 cases. 31.67 4/912014 Attend arraignment/pretrial hearings, 31.67 4/10/2014 Review voicemall and emails regarding criminal cases, review and respond to 63.33 correspondence and telephone calls with defense attorneys. 95.00 4/14/2014 Prepare for April 15, 2014 cases. 4/15/2014 Correspondence with defense attorneys, defendants, witnesses, review discovery, noted 15.83 files, 31.67 Attend arraignment/pretrial hearings, 47.50 4/16/2014 Handle arraign ment/pretrial /in custody calendar at Brookdale court. 4/17/2014 Review cases in MNCIS. 47.50 4/22/2014 Attend arraignment/pretrial /probation violations and court trial hearings. 31.67 47.50 Attend Brookdale work group meeting, Review files in preparation for April 23, 2014 arraignment/pretrial calendar at Brookdale 23.75 31.67 court, correspondence with defense attorneys, review discovery, jury trial preparation. 4/23/2014 Finish disposition letter for April 1, 2014 cases, follow up instructions to assistants restitution. regarding 15.83 CARSON, CLELLAND & SCHREDER Attorneys at Law 6300 SHINGLE CREEK PARKWAY STE 305 MINNEAPOLIS, MN 55430 -2190 (763)- 561 -2840 CITY OF CORCORAN 8200 CO RD 116 CORCORAN, MN 55340 Professional Services Civil JON - 2 2014 May 29, 2014 —Amgunt 5/8!2014 Review RFP bids for work on old public works building and correspondence to Kent 70.00 5/14/2014 Kreps -- Review summary from league appointed attorney and correspondence regarding 93.33 proposed mediation 5/19/2014 7695 Rolling Hills Road (nuisance) -- Review correspondence from Jeanie and respond 70.00 5121/2014 Correspond with City, review /edit ordinance language, update file 70 SUBTOTAL: [ 303.33] .Lennar 4/28/2014 Review letter of credit and conference with representative regarding revising the LOC 140.00 4/2912014 Further work on letter of credit issues; correspondence to Kendra 70.00 5/1/2014 Review resolution relating to Gleason road vacation and amend, correspondence to Kendra; 210.00 further work on letter of credit issues and correspondence to Lennar representative 5/6/2014 Sewer and water easements -- review file and correspondence from Kent and conference '70.00 with Kent 5/7/2014 Sewer and water easements: conference with Kent and Brad regarding status and process 46.67 going forward 5/13/2014 Review license documents from Kent and review revised letter of credit from Chi Bank 140.00 ' 611612014 Review of letter of credit receipt from . Jeanie and correspondence to Jeanie; review 14 0 temporary construction document for Maple Grove parcel in project (Howell) _ 5/1912014 'Review Community /Neighborhood Covenants and draft memo 280.00 5/20/2014 Review and revise memo to staff and send 93.33 5/21/2014 Review licenses received from Jeanie for easements and review comments from }Cent and � S Kendra regarding Ponds 5123/2014 Review Insurance, park development agreement and certificate filed; correspondence to staff 93.33 SUBTOTAL: [ 1,516.66] Chuck Lymangood 8105 County Road 116 Corcoran, MN 55340 August 25, 2014 Taya Moxley - Goldsmith IPAD - Minnesota Department of Administration 201 Administration Building 50 Sherburne Avenue St. Paul, MN 55155 RE: Opinion Request Amendment Dear Ms. Moxley- Goldsmith; AUG 2 7 2014 INFORMAIION pO1 ICY ANALYSIS DIVISION The letter is a clarification of my letter dated, August 12, 2014. I have enclosed the $200 requisite fee for an opinion and I am not involved in any litigation with the City of Corcoran. Subsequent to my letter of August 12, 2014, I made a separate Data Practices request at the City of Corcoran city hall on the afternoon of August 14, 2014. This request was specifically to obtain a listing of the names of persons in attendance at two closed meetings of the Corcoran city council held on March 131 2014 and June 121 2014. While I did not receive the listing in the format I requested, I did receive a separate listing of the names of those persons present at the two closed sessions. Consequently, I would like to amend my letter to the Commissioner of August 12, 2014, as follows: 1. Please disregard my paragraph labeled, `Issue Two' on page 2, (regarding the listing of the names of those present at the closed sessions) and renumber my remaining issues. 2. Please disregard question `b', and reassign the remaining questions on page 4. All other aspects of my letter dated August 12, 2014 remain as originally submitted. I request an official opinion regarding the same three questions as stated on page 4. If you have any questions or clarifications regarding this request I may be reached on my cell phone at 763.516.2695. I thank you in advance for your consideration and deliberation. Sincerely, Chuck Lymango d JEFFREY A. CARSON ELLEN M. SCHREC)ER DAVID K. Ross DAWN E. SPELTZ JOHN J. THAMES EVA J. RODELtU5 WILLIAM G. CLELi -ANC) (RETIRED) Carson, Clelland A SCh'eder ATTORNEYS AT LAW PROFESSIONAL LtmITEo L.IAO[LITY PARTNERSHiP 6300 SHINGLE CREEK PARKWAY, SUITE 305 MINNEAPOLIS, MINNESOTA 55430 September 16, 2014 Taya Moxley- Goldsmith TPAD — Minnesota Department of Administration 201 Administration Buidling 50 Sherburne Avenue St. Paul, N4N 55155 RE: IPAD Opinion Request of Mr. Lymangood Dear Ms. Moxley- Goldsmith, PHONE- 763,56 1.2800 FAX- 763.561.9 943 WESSITE: W'WW.CARSONCS. COM i am the Corcoran City Attorney and I have been asked to respond to your correspondence of August 29, 2+014 directed to Mayor Ken Guenthner. Initially, I want to assure you that the Corcoran City Council has never tried to conceal or hide their actions from the public. This is particularly true with regard to the sewer and water easements being negotiated for the Southeast Sewer and Water Project. The sewer and water project and the easement negotiations that are the subject of your closed meeting inquiry (March 13, 2014 and June 12, 2014) have been before the public numerous times since the City identified the need to extend sewer and water to a large housing project being constructed in the southeast area of the City. I have attached and identified as exhibits several documents showing the number of times in calendar years 2413 and 2014 that the southeast sewer and water easements have been reviewed or discussed by the city council in open session. Two of these documents (Exhibits A and B ) are copies of the agendas for March 13, 2014 and June 12, 2014 respectively, each showing that a closed session was to be held and both identifying easement negotiations as the subject of the closed sessions. I am including the public historic reference to show that anyone interested in the sewer and water project would know what is meant when it is stated that the closed session is either for "utility easement acquisition" or "southeast sewer and water easement negotiations ". I submit to you that the interested public knew full well what properties were being discussed in the closed sessions of March 13, 2014 and June 12, 2414, Regarding issue number 1 being addressed in your advisory opinion: whether the city council meeting of March 13, 2014 was properly closed. Under Minn. Stat. § 13D.01 the public body must state the grounds for closing the meeting. On March 13, 2014 I stated that the city council would be discussing the 13 properties referred to under agenda item 12. (12. Closed Meeting a) Utility Easement Acquisition) This was after Mayor Guenthner advised the public that we would be going into closed session to review utility easement acquisition. Although the word "grounds" was not spoken to the public, going into closed session to develop or consider offers for the purchase of real estate is grounds for such a closed meeting (Minn. Stat. § 13D.05 surd. 3(c)(3)) The second requirement for conducting a closed meeting is to identify on the record the real property that is the subject of the closed meeting. The identification of the 13 properties being considered for utility easement acquisition as printed on the public agenda could only have meant the Southeast Sewer and Water Project properties. Again, the public review and discussion previously had by the city council in opened session confirms this assertion. ('Exhibits C F) Issue number 2 for your consideration is the city council meeting of June 12, 2014. On that evening, the city council went into closed session as identified on agenda item 13. (13. Closed Meeting — SE Sewer and 'Water Easement Negotiations) The grounds for the closed session was the very sewer and water easement negotiations and, again, although the word "grounds" was not spoken, the written public agenda did contain language that amount to the grounds for entering into the closed session. At the June 12, 2014 meeting, and before the closed session commenced, a more detailed list of the properties was spoken into the record and it is our position that all properties to be discussed in closed session on that evening were properly identified. The fact is that there was no street address for the two McGee properties and identification of those two properties as being part of the southeast sewer and water negotiations, I submit, does comply with Minn. Stat. § 1317.05 subd. 3.. 1 want to point out that the process and procedure used for closing the June 12, 2014 meeting was obviously a step in the right direction toward strict statutory compliance. I hope you agree. Regarding issue number 3 relating to the data request of Mr. Lymangood, and upon review of all information provided to Mr. Lymangood by staff, it appears to be true that certain of the requested data was omitted. This includes the city council minutes requested by Mr. Lymangood. Please note that between the dates of March 12, 2014 and August 14, 2014 the City received rtirie (9) data requests from Mr. Lymangood. The City provided 418 pages of data to Mr. Lymangood. The omission of the above information was inadvertent and clearly not intentional. Had Mr. Lymangood asked as a follow up for the additional information, it would have been provided forthwith. Staff has made no attempt to deny Mr. Lymangood any information that he is entitled to under the Data Practices Act. With regard to the billings of the attorneys mentioned by Mr. Lymangood, I am not sure that in the normal course of events anyone would think to include such billing statements unless they were specifically asked for in the data request. 2 Notwithstanding our assertion that the public was well- informed and weld -aware of those properties that were the subject of the closed meetings on March 13, 2014 and June 12, 2014, I believe that we can provide a clearer path to statutory conformity with the closed session requirements of Minn. Stat. § 13D.01 subd. 3 and 13D.45 subd 3. To the extent that you conclude full compliance may not have been achieved on the above dates, I accept that responsibility. I was in attendance and could have directed additional comment prior to recessing into closed session. City staff has met and reviewed the above complaints, together with the statutory requirements and we are developing a more deliberate process for closing meetings that will comply with the letter of the law. This review of law, process and procedure has proven to be very helpful to the City. JACIbg Enclosures Respectfully submitted, CARSON, ,Iffrey A. Carson Corcoran City Attorney 3 STATE OF MINNESOTA COUNTY OF HENNEPiN AFFIDAVIT OF JEANIE } ss. HEINECKE Jeanie Heinecke, being duly sworn on oath, states as follows, 1 ) That your affiant is the appointed clerk for the City of Corcoran. 2) That the attached Exhibits A — F are true and correct copies of documents, or portion of documents, that relate to the Southeast Sewer and Water Project under consideration by the City of Corcoran in 2013 and 2014. 3) That on the dates indicated for each respective exhibit, the subject matter relating to the Southeast Sewer and Water Project therein was for the Corcoran City Council in open meeting session and was discussed by staff and council. FURTHER. YOUR AFFIANT SAYETH NOT. Dated: q' /p � 2014. Subscribed and sworn to before me this day of SC _eAY 2014. �� �.. 0 �. � F(a Pkx�ia lecn SGi�RftY► wooxy Puuic - MWWOOM Cnrrrn Ex,ir.� 'Je Hein ecke ran +City Clerk r DEPARTMENT of ADMINISTRATION Advisory Opinion 14 -014 This is an opinion of the Commissioner of Administration issued pursuant to Minnesota Statutes, section 13.072 (2013). It is based on the facts and information available to the Commissioner as described below. Facts and Procedural History: On August 13, 2014, the Information Policy Analysis Division (IPAD) received an advisory opinion request from Chuck Lymangood, dated August 12, 2014. In his letter, Mr. Lymangood asked the Commissioner to issue an advisory opinion regarding the Corcoran City Council members' conduct under Minnesota Statutes, Chapter 13D, the Minnesota Open Meeting Law (OML). IPAD requested additional information/clarification from Mr. Lymangood, which he provided on August 27, 2014, On August 29, 2014, IPAD wrote to Mayor Ken Guenthner, Chair of the City Council (Council). In its letter, IPAD informed Mr. Guenthner of Mr. Lymangood's request and gave the members of the Council an opportunity to explain their position. On September 17, 2014, 2014, IPAD received a response, dated September 16, 2014, from Jeffrey Carson, Corcoran City Attorney. A summary of the facts as provided by Mr. Lymangood follows. The Council held two closed meetings, one on March 13, 2014, and one on June 12, 2014, to discuss obtaining an easement across a number of properties. Mr. Lymangood raised several issues with respect to those meetings and a subsequent data request. He wrote to the Commissioner: The individual properties discussed during the closed session were not properly disclosed at the meetings.... At the first meeting, March 13, 2014, no disclosure was provided to the public of any of the properties that were to be discussed at the closed meeting (the city attorney simply stated, "the 13 properties "). At the second meeting, June 12, 2014, the city attorney, Jeff Carson, who is not a member of the public body, made an attempt to list the properties to be discussed at the closed meeting. He disclosed 11 property addresses and stated, "2 unassigned addresses on 101, the McGee property ". The City of Corcoran did not properly respond to my request for data on July 14, 2014. The mayor, as a member of the public body, did not properly state on the record the specific grounds permitting the meeting to be closed... Based on the tapes of the meetings, the transcripts and the copy of the council minutes provided with this narrative, Mayor Guenthner, in my opinion did not state on the record the "specific grounds" permitting the meeting to be closed. Further, as mentioned above, the statements of the city attorney, Jeff Carson, do not relieve the public body from making the proper statement on the record as Mr. Carson is not a member of the public body. Issues: 14 -014 Based on Mr. Lymangood's opinion request, the Commissioner agreed to address the following issues: 1. Pursuant to Minnesota Statutes, sections 13D.01, subdivision 3 and 13D.05, subdivision 3, did the Corcoran City Council properly close the March 13, 2014, meeting to discuss the sale or purchase of property? 2. Pursuant to Minnesota Statutes, sections 13D.01, subdivision 3 and 13D.05, subdivision 3, did the Corcoran City Council properly close the June 12, 2014, meeting to discuss the sale or purchase of property? 3. Pursuant to Minnesota Statutes, Chapter 13, did the City of Corcoran respond appropriately to a July 14, 2014, data request for all public data regarding easement negotiations? Discussion: Issue 1. Pursuant to Minnesota Statutes, sections 13D.01, subdivision 3 and 13D.05, subdivision 3, did the Corcoran City Council properly close the March 13, 2014, meeting to discuss the sale or purchase of property? Minnesota Statutes, section 1313.01, subdivision 3, provides: "before closing a meeting, a public body shall state on the record the specific grounds permitting the meeting to be closed and describe the subject to be discussed." This subdivision requires that a public body do three things before a meeting is closed: (1) make a statement on the record; (2) give the specific grounds permitting the closure of the meeting; and (3) describe the subject to be discussed. (See Advisory Opinion 06 -020.) Chapter 13D does not define the phrase "on the record" in sections 1313.01 and 1313.05. However, the Commissioner has issued numerous opinions on the requirements to close a meeting (see Advisory Opinions 07 -018, 13 -012, 14 -004, and 14 -005) and has consistently interpreted those provisions to mean a verbal statement in open session. In addition, the Commissioner recently opined in Advisory Opinion 14 -005, that per the plain language of section 13D.01, subdivision 3, the public body is responsible for making the statements and that a statement by the body's attorney is not sufficient to meet the strict language of the law. Minnesota Statutes, section 13D.05, subdivision 3(b)(3), permits a meeting to be closed, "to develop or consider offers or counteroffers for the purchase or sale of real or personal property." That clause further provides that the public body "must identify on the record the particular real or personal property that is the subject of the closed meeting." P 14 -014 Mr. Lymangood provided the Commissioner with a partial transcript of the March 13, 2014, meeting. Shortly before going into closed session, the following exchange took place: Mr. Guenthner: With that, the one remaining item on the agenda is a closed session. We have been informed by the city attorney that he would like to present us information pertaining to easement acquisition. Mr. Carson: Yes, Mayor it is to view the appraisals that we now have for the 13 properties in the southeast sewer and water project. [The Mayor then addressed a boy scout who was in attendance.] Mr. Guenthner: Ok, so with that I will recess the public session. We will reconvene in closed session across the hall. Here, while Mr. Guenthner made a statement in open session, he did not state the grounds for closing the meeting and he did not provide a particularized description of the subject of the closed meeting. As the Commissioner has suggested in previous opinions, the simplest way to state the grounds for closing a meeting is to cite to the statutory provision allowing or requiring the closing. (See Advisory Opinion 06 -020.) While Mr. Carson identified a broad subject of the closed meeting --- the southeast sewer and water project — it is the Council's responsibility to make the required statement, and that responsibility cannot be delegated to an attorney. Further, the statement made by a member of the public body must also state the grounds for closing the meeting. With regard to identifying the particular real property on the record, as required by section 13D.05, subdivision 3(b)(3), Mr. Carson wrote, "the identification of the 13 properties being considered for utility easement acquisition as printed on the public agenda could only have meant the Southeast Sewer and Water Project properties." The agenda Mr. Carson submitted to the Commissioner for the March 13, 2014, meeting does not contain a list of properties. Nevertheless, listing the specific properties on an agenda would not satisfy the requirement to identify the properties on the record. As reflected in Mr. Carson's comment below, the Commissioner appreciates and is encouraged by the City's effort to comply with the requirements of Chapter 13D going forward: Notwithstanding our assertion that the public was well- informed and well -aware of those properties that were the subject of the closed meetings on March 13, 2014 and June 12, 2014, I believe that we can provide a clearer path to statutory conformity with the closed session requirements... City staff has met and reviewed the above complaints, together with the statutory requirements and we are developing a more deliberate process for closing meetings that will comply with the letter of the law. This review of the law, process and procedure has proven very helpful to the City. (Citations omitted.) Issue 2. Pursuant to Minnesota Statutes, sections 13D.01, subdivision 3 and 13D. 05, subdivision 3, did the Corcoran City Council properly close the June 12, 2014, meeting to discuss the sale or purchase of property? Mr. Lymangood's transcript of the June 12, 2014, documents the following exchange: 14 -014 Mr. Guenthner: So we have a scheduled closed session related to sewer and water. Jeff, did you want to comment before we do that? Mr. Carson: Thank you Mayor. What we will be doing is recessing in the closed session to consider negotiations for the sewer and water easements project for the following properties. They are all on County Road 101. That would be: 6635, 6705, 6735, 6801, 6819, 6851, 6863, 6901, 6951, 7205, 6648, and two unassigned addresses on 101 the McGee property. Mr. Guenthner: 4k, thank you Jeff, with that then the council we will recess the public session and reconvene in closed session after we receive information on the negotiations in closed session we will come back into public session. The analysis here is the same as Issue 1: the statement was inadequate and made by the Council's attorney, instead of the members of the public body. An example of a statement that would be sufficient in these circumstances is: "The Council is going into closed session under section 13D.05, subdivision 3(b)(3) to discuss south east sewer and water easement negotiations for the following properties: [identify the properties]." Additionally, and notwithstanding the fact that Mr. Carson's statements on the record were insufficient, Mr. Lymangood raised the issue of whether the statement "two unassigned addresses on 101 the McGee property," appropriately identified the particular properties that were the subject of the closed meeting. The Commissioner offers the following guidance. If there was information that would more clearly identify the location of the properties, then the identification was not "particular," within the meaning of section 13D.05, subdivision 3(b)(3). If, on the other hand, Mr. Carson's statement reflects how the properties are actually identified (i.e., in property records, on maps, etc.), then the identification would likely have been sufficient had it been provided by the Council. Issue 3. Pursuant to Minnesota Statutes, Chapter 13, did the City of Corcoran respond appropriately to a July 14, 2014, data request for all public data regarding easement negotiations? Pursuant to Minnesota Statutes, section 13.03, when a government entity receives a data request from an individual who is not the subject of the data, the entity is required to respond in an appropriate and prompt manner, and within a reasonable time. (See section 13.03, subdivision 2(a), and Minnesota Rules, part 1205.0300.) Mr. Lymangood made the following data request to the City of Corcoran: This data request is for all public data regarding the SE Sewer and Water easement negotiations. The request includes, but is not limited to, tapes of council meetings in open session where the easement is discussed, council meeting minutes where the easement is discussed, etc. This request includes the city council meetings of March 13, 2014 and June 12, 201, as well as any other meetings. In his letter to the Commissioner, Mr. Lymangood wrote, that he only received five items and did not receive copies of the Council meeting minutes, legal billing statements regarding the easements, or a resolution that the Council approved at a previous meeting. 4 14 -014 Mr. Carson in his letter to the Commissioner wrote: [I]t appears to be true that certain of the requested data was omitted... The omission of the [requested information] was inadvertent and clearly not intentional... With regard to the billings of the attorneys mentioned by Mr. Lymangood, I am not sure that in the normal course of events anyone would think to include such billing statements unless they were specifically asked for in the data request. Mr. Lymangood requested "all public data" about the easement negotiations. He specifically noted that he wanted access to council meeting minutes. The Commissioner realizes that when a government entity receives a data request for "all data" on a particular subject, it may not initially recognize the full scope of the request. In those instances, it is the responsibility of the government entity to clarify with the requester. The Commissioner urges both requesters and government entities to work together to resolve data requests in a timely and appropriate manner. Opinion: Based on the facts and information provided, the Commissioner's opinion on the issues Mr. Lymangood raised is as follows: L The Corcoran City Council did not properly close the March 13, 2014, because it did not make the required statement on the record, as required by Minnesota Statutes, sections 13D.01, subdivision 3, and 13D.05, subdivision 3. 2. The Corcoran City Council did not properly close the .Tune 12, 2014, because it did not make the required statement on the record, as required by Minnesota Statutes, sections 13D.01, subdivision 3, and 13D.05, subdivision 3. 3. The City of Corcoran not respond appropriately to a July 14, 2014, data request for all public data regarding easement negotiations because the City did not provide access to all of the responsive data it maintained. M tthew assman Acting Commissioner October 13, 2014 STAFF REPORT Agenda Item. 8e. Council Meeting: Prepared By: October 23, 2014 Brad Martens Topic: Action Required: Ravinia Update None Summary: Ravinia, a 426 single family home development in southeastern Corcoran has been proceeding forward with significant grading and utility work this summer and fall. Staff has been coordinating the work with the Joe Jablonski of Lennar who is the representative for the development. On Thursday, October 91h staff received a complaint that work was taking place in advance of approved construction hours. Staff contacted Mr. Jablonski and reiterated the construction hours and stated that compliance was required. Communication continued between staff and Mr. Jablonski and ultimately the City Administrator approved work to begin an hour early, 8:00 am, on Saturday, October 10th. The City Administrator did not communicate this information to the City Council. Work began just after 7:00 am on Saturday, October 10th and the Mayor received a complaint. The City Administrator and the Mayor went to the site along with a Police Officer. Ultimately a citation was issued due to the early start of working hours. Since that time staff has had communication with neighbors of the site and met with Mr. Jablonski to talk through the City's dissatisfaction with the approved hours not being followed. Staff is currently working on discussing the approved hours with Mr. Jablonski and neighbors of the development. The goal is to build a consensus of what hours are appropriate to ensure required work gets done on site prior to the winter season to allow the construction of model homes and that neighbors of the site have their lives affected as little as possible. Future changes to construction hours will be communicated to the City Council in advance and posted on the City's website. Financial /Budget: N/A Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost - effective, and friendly manner. Page 2 ETHICS AND INTEGRITY We believe that ethics and integrity are the foundation blocks of public trust and confidence and that all meaningful relationships are built on these values. OPEN AND HONEST COMMUNICATION We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. Options: N/A Recommendation: N/A Council Action: N/A Attachments: N/A STAFF REPORT Agenda Item. 8f. Council Meeting: Prepared By: October 23, 2014 Brad Martens Topic: Action Required: Mobile Hope Reimbursement Plan None Summary: At the October 9, 2014 City Council meeting staff was directed to request a reimbursement plan from Mobile Hope for costs related to the construction of the Hope Center. According to the approved agreement "Mobile Hope will be responsible to reimburse the City through donations for all costs incurred by the City above the CDBG funding of $225,000 and the $18,078.76 already contributed by the City." The agreement further states "In the event Mobile Hope has not reimbursed the City for the full amount owed pursuant to this section within three (3) years of execution of this agreement, the City may elect to terminate this agreement so long as the termination does not adversely impact the CDBG grant." Through correspondence with Brian Dejewski, staff was ensured that it is the intent to pay the necessary funds in short order. However since the Council wants a formal reimbursement plan in place, a very conservative approach would be offered. The details are as follows: • Payments will commence after the city of Corcoran has first exhausted the funds designated for this project via the CDBG grant award. • There will be a remaining fund balance defined as the funding paid by the city of Corcoran for this project beyond the grant award, and which brings the Hope Center project to the point of Certificate of Occupancy. • 1 /6th of this fund balance can be paid following the project completion. • The remaining fund balance following this first installment will be broken out into 10 equal installments and paid quarterly until it is paid in full or three years has been reached, whichever is sooner. • Early payment on the outstanding fund balance is acceptable without penalty as funds are available, at the discretion of Mobile Hope. Financial /Budget: The updated budget for the project with additional costs related to the fire pad is $359,500. As specified in the approved contracts, the City will initially pay invoices however the City's ultimate contribution is limited to $18,079. Grant funds will be drawn from Hennepin County to cover costs up to $225,000 and Mobile Hope is responsible for the remainder. Alignment with Values: This item relates to the following adopted values: Page 2 ETHICS AND INTEGRITY We believe that ethics and integrity are the foundation blocks of public trust and confidence and that all meaningful relationships are built on these values. Options: N/A Recommendation: N/A Council Action: N/A Attachments: N/A STAFF REPORT Agenda Item. 10a. Council Meeting: Prepared By: October 23, 2014 Brad Martens Topic: Action Required: Hope Center Pay Request Approval Summary: Attached to this report is the first pay request for the Hope Center in the amount of $46,000. The invoice has been reviewed by the City as well as Hennepin County and is recommended for approval. Financial /Budget: The updated budget for the project with additional costs related to the fire pad is $359,500. As specified in the approved contracts, the City will initially pay invoices however; the City's ultimate contribution is limited to $18,079. Grant funds will be drawn from Hennepin County to cover costs up to $225,000 and Mobile Hope is responsible for the remainder. Alignment with Values: This item relates to the following adopted values: FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Options: 1. Approve the pay request as presented. 2. Send back to staff for further review. Recommendation: Approve the pay request as presented. Council Action: Consider a motion to approve the pay request as presented. Attachments: 1. Pay Request — BV Construction Inc. BV Construction Inc. 4118 48t11 St Ne. Buffalo, MN 55313 Bill To Maple Hills Commundy Center 7800 Maple Hill Road Corcoran Mn Invoice Date Invoice # 9/30/2014 523 P.O. No. Terms Project Quantity Description Rate Amount EXCAVATING DAVIS CONSTRUCTION (PARTIAL PAYMENT) 12,000.00 12,000.00 CONCRETE WORK LIPINSKI CONCRETE (PARTIAL PAYMENT) 25,000.00 25,000.00 PLUMBING ROUGH IN FLOOR ELFMAN PLUMBING ( PARTIAL 5,000.00 5,000.00 PAYMENT) FOAM INSULATION & MISC. BV CONSTRUCTION ( PARTIAL PAYMENT) I 4,000.00 4,000.00 Thank you for your business. Total $46,000.00 CORCORAN MN 10/22/143:21 PM Page 1 *Check Detail Register© October 2014 Check Amt Invoice Comment 10100 Farmers State Bank Paid Chk# 022448 10123/2014 BV CONSTRUCTION INC ....... �am......... �m___....,_... v_..._...._._.___. e...."'....._._..,.....,.._._ v...�..._.,.a__w____._�._._.,._ G 500 -20338 Hope Center ($2,300.00) 523 5% RETAINAGE G 500 -20338 Hope Center $46,000.00 523 PAY 1 Total BV CONSTRUCTION INC $43,700.00 10100 Farmers State Bank $43,700.00 Fund Summary 10100 Farmers State Bank 500 ESCROW HOLDING FUND $43,700.00 $43,700.00 STAFF REPORT Agenda Item. 10b. Council Meeting: Prepared By: October 23, 2014 Brad Martens Topic: Action Required: City Councilor Request — Park Dedication Direction Discussion Summary: Councilor Cossette has requested that the discussion in regards to park dedication funds required of two previous projects (Triden Ridge and Patnode) be a priority for staff to focus on. Due to a significant amount of projects taking place staff has placed this item on hold until later this year or early 2015. Staff would like the City Council to direct staff on the priority level of this item. Financial /Budget: Park dedication fees were collected from both projects in the amount of $3,000 as recommended by staff. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost - effective, and friendly manner. Options: 1. Direct staff on how to proceed. Recommendation: Staff feels that this item is not an immediate priority and requests continuing to place this item on hold until time permits. Council Action: Direct staff on how to proceed. Attachments: N/A STAFF REPORT Agenda Item. 11 a. Council Meeting: Prepared By: October 23, 2014 Brad Martens Topic: Action Required: Public Hearing — Foxline Drive and Treeline Hold a Public Hearing Drive Paving Project Summary: At the August 14, 2014 City Council meeting, Council passed a motion authorizing staff to begin the assessment process for improvements to Foxline Drive and Treeline Drive which includes a feasibility study, public hearing, development of plans and specifications, and ultimately the bidding of the project. A Feasibility Study was completed and a public hearing was scheduled for October 23, 2014. The City Council should hold the public hearing and consider ordering staff to move forward with plans and specifications. Financial /Budget: Costs for the project are outlined in the feasibility study. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost - effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. OPEN AND HONEST COMMUNICATION We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. Options: 1. Hold the public hearing and abandon the project. 2. Hold the public hearing and direct staff to begin work on plans and specifications. 3. Hold the public hearing and send back to staff for further review. Recommendation: N/A Page 2 Council Action: Hold a public hearing and consider further action on the project. Attachments: 1. Notice of Hearing 2. Feasibility Study 3. Resident Letter — Carolyn Carlson CITY OF CORCORAN 8200 CO RD 116 • Corcoran, MN 55340 763.420.2288 Email: eg neralgci.corcoran.mn.us Website: www.ci.corcoran.mn.us NOTICE OF HEARING ON IMPROVEMENT TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of the City of Corcoran will hold a public hearing in the council chambers of the City Hall on Thursday, October 23, 2014 at 7:00 p.m., or soon thereafter as the agenda allows, to consider the Foxline Drive and Treeline Drive paving project pursuant to Minn. Stat. 429.011 to 429.111. The estimated project cost for Foxline Drive is $398,855.00, and the estimated project cost for Treeline Drive is $138,195.00. A reasonable estimate on the impact of the assessment will be available at the hearing and is available in advance at City Hall or on the city website at www.ci.corcoran.mn.us; under the "Public Notices & Bids" tab, select "Legal /Public Hearing Notices ". Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: October 1, 2014 Jeanie Heinecke — City Clerk Published in the October 9, 2014 and October 16, 2014 issues of the Crow River News Posted at the Corcoran City Office Mailed Notice to Affected Property Owners . - We � � � Wenck File #2294 -01 SEPTEMBER 2014 Engineers • Scientists Business Professionals Feasibility Study Foxline Drive and Treeline Drive Paving Project Prepared for: CITY OF CORCORAN 8200 County Road 116, Corcoran, MN 55340 Prepared by: WENCK ASSOCIATES, INC. 1800 Pioneer Creek Center P.O. Box 249 Maple Plain, Minnesota 55359 -0249 (763) 479 -4200 FEASIBILITY STUDY for Foxline Drive and Treeline Drive Paving Project PREPARED FOR: City Council Members: SEPTEMBER 2014 City of Corcoran 8200 County Road 116, Corcoran, MN 55340 Ken Guenthner, Mayor Rich Asleson Tom Cossette Diane Lynch Ron Thomas PREPARED BY: WENCK ASSOCIATES, INC. 1800 Pioneer Creek Center P.O. Box 249 Maple Plain, Minnesota 55359 -0249 Telephone: (763) 479 -4200 Facsimile: (763) 479 -4242 I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly registered Professional Engineer under the laws of the State of Minnesota. Date: 09/25/2014 s Kenton C. Torve, P.E. Registration No: 24807 Table of Contents 1.0 EXECUTIVE SUMMARY .......................................................................... ............................1 -1 2.0 PROPOSED IMPROVEMENTS ................................................................ ............................2 -1 2.1 General ..................................................................................... ............................2 -1 3.0 FINANCING ......................................................................................... ............................... 3 -1 3.1 General ..................................................................................... ............................3 -1 3.2 Assessment Method ............................................................. ............................... 3 -1 3.3 Cost Apportionment ............................................................. ............................... 3 -1 3.4 Citizen's Petition ................................................................... ............................... 3 -1 4.0 RECOMMENDATIONS ................................................................. ............................... 4 -1 5.0 SCHEDULE ...................................................................................... ............................... 5 -1 1 Cost Table - Treeline Drive 2 Cost Table - Foxline Drive 3 Preliminary Assessment Role 1 Foxline Drive and Treeline Drive Parcels A Wenck Associates Memo regarding review of Citizen Petition (Amended 9 -18) T:\ 2294 - Corcoran \01 - General \Phase 700- Municipal State Aid \700 -05 Pavement Management \foxline_treeline \Engineer Report rev 091814.doc i September 2014 Wenck 1.0 Executive Summary This Feasibility Study has been prepared at the request of the City Council for paving the existing gravel roads, Foxline Drive and Treeline Drive. The construction will include verifying gravel depths, compacting and shaping the existing gravel road to build the new road section which includes some aggregate and bituminous pavement. This report contains figures outlining the proposed improvements, itemized cost estimates, a proposed cost apportionment and a preliminary assessment roll. Cost and Method of Assessment The estimated project cost for Foxline Drive is $398,855. The prior estimate of $366,000 was updated to include an increase in bituminous prices, a 10% assumption of poor soil correction, etc. The estimated project cost for Treeline Drive is $138,195 and again the prior 2012 cost of $126,000 was updated as noted above. The proposed method of assessment of 70% (minimum) or greater percentage for the project is on a per parcel basis. 1 -1 T:\ 2294 - Corcoran \01 - General \Phase 700 - Municipal State Aid\ 700 -OS Pavement ManagementVoxline_treeline \Engineer Report rev 091814.doc September 2014 Wenck 2.0 Proposed Improvements 2.1 GENERAL The project is located in central Corcoran, north of County Road 10 west of Trailhaven Road. Foxline Drive and Treeline Drive are currently gravel roads in a residential development. The proposed work would include verifying the thickness of the existing gravel base material to ensure an adequate amount exists and adding material where required. The road would be shaped and paved to a 28 -foot width (24 foot pavement, 2 foot shoulders) with 3.5" of bituminous. Although there are no known subgrade issues, a percentage of roadway has been estimated for subgrade correction and this will be handled as needed during construction. There is no stormsewer /curb and gutter included in this work. The total estimated project cost is detailed in Tables 1(Treeline) and 2 ( Foxline). 2 -1 T:\ 2294 - Corcoran \01 - General \Phase 700 - Municipal State Aid\ 700 -OS Pavement ManagementVoxline_treeline \Engineer Report rev 091814.doc September 2014 Wenck 3.0 Financing 3.1 GENERAL The total project costs associated with the improvements are proposed to be financed through the City general fund and assessments. The total estimated project costs for the various improvements identified in this report include indirect project costs such as engineering, legal, administrative, geotechnical testing and other miscellaneous items. 3.2 ASSESSMENT METHOD The proposed method of assessment for the project is on a per parcel basis. Figure 1 identifies the parcels included in the assessment. There are 29 parcels shown on the figure, yet 27 have been communicated in past analysis. The past analysis based the units on a lot equivalent while this analysis is basing the units on a per parcel. There are 29 parcels that have an address on Foxline Drive or Treeline Drive. 3.3 COST APPORTIONMENT Construction costs are shown in Table 1. The benefitting parcels are identified in Figure 1. The amount of project costs assessed should be discussed by the Council. The table shows a 70%/30% split of total project costs to benefiting properties with the balance covered by general funds. The 70% is considered a minimum, with potential assessment up to 100% of costs. The 70% cost or 100% cost would be distributed equally to the 29 parcels. The assessment amount is estimated at $12,963.28 or greater up to $18,519, which covers the total project cost estimate. Any remaining construction cost would be covered by City funds, if Council assesses less than 100 %. 3.4 CITIZEN'S PETITION The City of Corcoran received a `Proposal for Paving Trail Haven (County 10 to County 30), Treeline, and Foxline' from Carolyn Holford which was also supported by other residents. The full response memo from Wenck Associates is included in Appendix A. 3 -1 T:\ 2294 - Corcoran \01 - General \Phase 700 - Municipal State Aid\ 700 -OS Pavement ManagementVoxline_treeline \Engineer Report rev 091814.doc September 2014 Wenck 4.0 Recommendations All improvements addressed within this report are feasible from an engineering perspective. Therefore, it is recommended that: • If the proposed improvements are determined by the Council to be feasible and necessary, the City Council should approve this Feasibility Report by Resolution and order the Public Improvements Hearing. 4 -1 T:\ 2294 - Corcoran \01 - General \Phase 700 - Municipal State Aid\ 700 -OS Pavement ManagementVoxline_treeline \Engineer Report rev 091814.doc September 2014 Wenck 5.0 Schedule Following the Improvement Hearing, and if the City so orders the project, the construction will begin in 2015. Assessments will be certified following construction and the formal assessment hearing process. See the following proposed schedule. September 25th Engineer Presents Final Feasibility Study and Council Council adopts resolution receiving Feasibility Study; Schedules improvement hearing October 23rd Hold Public Hearing; Discuss schedule to order plans and specifications January 8th Approve plans and specifications; authorize ad for bid January 29th Open Bids February 12th Review Bids; Schedule assessment hearing March 12th Hold assessment hearing; Issue notice of award May Start Construction August Complete construction and restoration; Record assessments with County for 2015. T:\ 2294 - Corcoran \01 - General \Phase 700 - Municipal State Aid \700 -OS Pavement ManagementVoxline_treeline \Engineer Report rev 091814.doc 5 -1 September 2014 Wenck Table Street Length (LF) Street Width Bit. (LF) Street Width incl. shoulder Parcels Pavement Section Bid No. Bid Item 1 Mobilization 2 Traffic Control 3 Common Excavation 4 Base Course Pavement 5 Wear Course Pavement 6 Bituminous Tack Coat Material 7 3.5" Aggregate Shouldering, CL2 8 Aggregate Base, CL5 9 Subgrade Preparation 10 Tie -in Driveway Approaches 11 Remove & Replace Existing Culvert 12 Restoration 13 Erosion Control Table 1 Estimated Costs Treeline Drive 900 24 28 7 1.5" Wear Course 12' lane, 2' shoulder 2" Base Course 6" Aggregate Base, CL5 3.5" Shoulder, CL2 12" Subgrade Excavation (10% of total length assumed) Est. Quantity Units Est. Unit Price Est. Cost 1 LS $5,000.00 $5,000.00 1 LS $1,500.00 $1,500.00 90 CY $20.00 $1,800.00 300 TN $75.00 $22,500.00 225 TN $80.00 $18,000.00 150 GAL $4.00 $600.00 80 TN $40.00 $3,200.00 1200 TN $20.00 $24,000.00 2800 SY $2.00 $5,600.00 7 EA $2,500.00 $17,500.00 50 LF $75.00 $3,750.00 1 LS $2,500.00 $2,500.00 1 LS $1,500.00 $1,500.00 Subtotal $107,450.00 10% Contingency $10,745.00 $118,195.00 Indirect Costs $20,000.00 Est. Cost Treeline Dr $138,195.00 T: \2294 - Corcoran \01 - General \Phase 700 - Municipal State Aid \700 -05 Pavement Management \foxline_ tree Ime \Foxline &Tree line Street Improvement Cost Estimate .xIsx Fox[ ine &Tree line Street Improvement Cost Estimate.xIsx Street Length (LF) Street Width Bit. (LF) Street Width incl. shoulder Parcels Pavement Section Bid No. Bid Item 1 Mobilization 2 Traffic Control 3 Common Excavation 4 Base Course Pavement 5 Wear Course Pavement 6 Bituminous Tack Coat Material 7 3.5" Aggregate Shouldering, CL2 8 Aggregate Base, CL5 9 Subgrade Preparation 10 Tie -in Driveway Approaches 11 Remove & Replace Existing Culvert 12 Restoration 13 Erosion Control Table 2 Estimated Costs Foxline Drive 2700 24 28 22 1.5" Wear Course 12' lane, 2' shoulder 2" Base Course 6" Aggregate Base, CL5 3.5" Shoulder, CL2 12" Subgrade Excavation (10 %) Est. Quantity Units Est. Unit Price Est. Cost 1 LS $13,500.00 $13,500.00 1 LS $2,000.00 $2,000.00 300 CY $20.00 $6,000.00 900 TN $75.00 $67,500.00 675 TN $80.00 $54,000.00 375 GAL $4.00 $1,500.00 250 TN $40.00 $10,000.00 3500 TN $20.00 $70,000.00 8400 SY $2.00 $16,800.00 22 EA $2,500.00 $55,000.00 50 LF $75.00 $3,750.00 1 LS $5,000.00 $5,000.00 1 LS $3,000.00 $3,000.00 Subtotal $308,050.00 10% Contingency $30,805.00 $338,855.00 Indirect Costs $60,000.00 Est. Cost Foxline Dr $398,855.00 Summary of Total Costs $537,050.00 Est. Total Cost $161,115.00 Est. Total City Contribution (30 %) $375,935.00 Est. Assessable Amount (70 %) $537,050.00 Est. Assessable Amount (100 %) 29 Est. Parcels $12,963.28 Est. Assessment per Parcel (70 %) $18,518.97 Est. Assessment per Parcel (100 %) T: \2294 - Corcoran \01 - General \Phase 700 - Municipal State Aid \700 -05 Pavement Management \foxline_ tree Ime \Foxline &Tree line Street Improvement Cost Estimate .xIsx Fox[ ine &Tree line Street Improvement Cost Estimate.xIsx Table 3 Preliminary Assessment Role Paving Foxline and Treeline Dr PID ADDRESS OWNER 0911923440016 9305 FOXLINE DR ROBERT M LAKETA 1611923110016 9259 FOXLINE DR R R & S A BAUDLER 1611923110017 9239 FOXLINE DR SANDRA DOBOSZENSKI 1611923110022 9117 FOXLINE DR RC & JM KOSLOSKI 1611923140015 9101 FOXLINE DR JM & JE TOBIAS 1611923140016 9037 FOXLINE DR JERRY KNECHT 1611923140017 9019 FOXLINE DR GAIL & ALLEN SHORES 1611923140018 9001 FOXLINE DR DE & JR HUDSON 1611923140019 8939 FOXLINE DR DALE HOLM 1611923140020 8919 FOXLINE DR RA HOLMGREN & LJ LARSEN 1611923140021 8901 FOXLINE DR JOHANNA AUGUSTINE LAMMERS 1611923140006 8900 FOXLINE DR JA LIND & JB PEARSON 1611923140007 8920 FOXLINE DR DAVID C CARLSON ETAL 1611923140008 8940 FOXLINE DR DAVID C CARLSON 1611923140009 9000 FOXLINE DR NICHOLAS EARL ARRIGO 1611923140010 9016 FOXLINE DR MC & JR ANDERSON 1611923140011 9040 FOXLINE DR SCOTT JARLAND ET AL 1611923110010 9148 FOXLINE DR BRUCE HAMMON THOMAS 1611923110009 9200 FOXLINE DR TJ & MH HARTKOPF 1611923110008 9220 FOXLINE DR TF & CS HOLDFORD 1611923110007 9240 FOXLINE DR AIMEE STEEN 1611923110006 9260 FOXLINE DR JAMS ABELL 1611923110011 21540 TREELINE DR DR & DL BISBEE 1611923110012 21530 TREELINE DR MICHAEL WEILER 1611923110013 21520 TREELINE DR KR & DM CARLSTROM 1611923110014 21510 TREELINE DR GE MONZO & LA MATTISON 1611923110015 21500 TREELINE DR JW & PA ERICKSON 1611923140013 21515 TREELINE DR THOMAS DOKMAN TRUSTEE 1611923140012 21525 TREELINE DR AD & KJ PULCHINSKI TOTAL BENEFITTING UNITS 29 T:\ 2294 - Corcoran \01 - General \Phase 700- Municipal State Aid \700 -05 Pavement Management \foxline_treeline \table 3 preliminary assessment role.xlsxtable 3 preliminary assessment role.xlsx Figures CITY OF CORCORAN Foxline Drive and Treeline Drive Parcels 9305 FOXLINE DR 16- 119 -23 -44 -0016 (To Be Assessed) Engineers - Scientists 1800 Pioneer Creek Center Business Professionals Maple Plain, MN 55359 -0429 93rd Ave N 9260 FOXLINE DR 9259 FOXLINE DR 16- 119 -23 -11 -0006 16- 119 -23 -11 -0016 (To Be Assessed) (To Be Assessed) 9240 FOXLINE DR 9239 FOXLINE DR 16- 119 -23 -11 -0007 16- 119 -23 -11 -0017 (To Be Assessed) (To Be Assessed) 9220 FOXLINE DR 16- 119 -23 -11 -0008 (To Be Assessed) 9200 FOXLINE DR 16- 119 -23 -11 -0009 (To Be Assessed) 9117 FOXLINE DR 16- 119 -23 -11 -0022 (To Be Assessed) 9148 FOXLINE DR 16- 119 -23 -11 -0010 (To Be Assessed) W O O W O 0) Z° ch Z_° W W O aa) Z_° W O aa) Z_° Cn W O a) o Z U) W� n W C W A W A O W cn N Q N Q N Q N Q N Q CD CD 0 CD CD O LO' L0(6 (6 H LO O N N N N N 9101 FOXLINE DR 16- 119 -23 -14 -0015 .)7< (To Be Assessed) LL Treeline Dr 'a Of M m C W O O O W O O 2 9037 FOXLINE DR Z °(n Z g cn R 16- 119 -23 -14 -0016 9040 FOXLINE DR ::j v a) W . � -t a) (To Be Assessed) 16- 119 -23 -14 -0011 W co W f2 N w CO W N To Be Assessed CID CID N � O u7_� � O 6 9019 FOXLINE DR c\ N 16- 119 -23 -14 -0017 (To Be Assessed) 9016 FOXLINE DR 16- 119 -23 -14 -0010 (To Be Assessed) 9001 FOXLINE DR 16- 119 -23 -14 -0018 (To Be Assessed) 9000 FOXLINE DR 16- 119 -23 -14 -0009 (To Be Assessed) 8939 FOXLINE DR 16- 119 -23 -14 -0019 8940 FOXLINE DR (To Be Assessed) 16- 119 -23 -14 -0008 (To Be Assessed) 8919 FOXLINE DR 16- 119 -23 -14 -0020 8920 FOXLINE DR (To Be Assessed) 16- 119 -23 -14 -0007 (To Be Assessed) 8901 FOXLINE DR 8900 FOXLINE DR 16- 119 -23 -14 -0021 16- 119 -23 -14 -0006 (To Be Assessed) (To Be Assessed) ca4nryNw Y 110 250 125 0 250 nN Feet ath: L: \2294 \01\M05 \mxd \Foxline and Treeline Drive Pala —d 11 CITY OF CORCORAN Foxline Drive and Treeline Drive Parcels SEPT 2014 Figure 1 Wenck Engineers - Scientists 1800 Pioneer Creek Center Business Professionals Maple Plain, MN 55359 -0429 www.wenck.corn 1 -800- 472 -2232 SEPT 2014 Figure 1 Appendix A Amended Memorandum Wenck Engineers • Scientists Business Professionals ENGINEER'S MEMORANDUM TO: City of Corcoran FROM: Vince Vander Top, P.E. DATE: July 3, 2014 SUBJECT: Response to Paving Trail Haven Citizen's Petition Wenck Associates, Inc. 1800 Pioneer Creek Center P.O. Box 249 Maple Plain, MN 55359 -0249 (800) 472 -2232 (763) 479 -4200 Fax (763) 479 -4242 wenckmp @wenck.com www.wenck.com The City of Corcoran received a `Proposal for Paving Trail Haven (County 10 to County 30), Treeline, and Foxline' from Carolyn Holford which was also supported by other residents. Below are the key points from the proposal: • Costs to pave Trail Haven = $834,000; costs to pave Foxline /Treeline = $779,27:7 $492,000 • Municipal State Aid funds can be used to finance the improvement of Trail Haven. Treeline /Foxline can be financed through city bonds. • The cost to currently maintain Trail haven, Foxline, and Treeline = $24,840 /year or $687,483 over 20 years. • Instead of paying annual gravel road maintenance; the City could use the maintenance dollars toward the payment of the Foxline /Treeline bond. This appears to be the key point of the proposal. • The Foxline /Treeline costs not covered by the City could be assessed to the benefiting properties. The annual assessment of $144/lot would be less than the annual cost of dust control. We have reviewed the proposal and appreciate the thoughts and effort as documented by Mrs. Holford. There are several assumptions which could be discussed; however, one assumption essentially is at the core of the proposal. It is assumed that the City pays $24,840 /year for maintenance currently and that the City will not pay for maintenance after the roads are paved; therefore "avoiding" maintenance costs. All current maintenance costs can then be put toward the improvement of the road. See the following proposal excerpt. "Given the low traffic counts for Treeline /Foxline, it is not clear that there will be major maintenance costs over the life of the roads (20 years), nor is it possible to estimate those costs." It is possible to estimate future paved road maintenance costs. These costs have been estimated for prior projects and were included in the supporting documentation of the Holford proposal. Some of these attachments, which were originally presented to Council in Dec. 2011, are also included in this memo as follows: t:\ 2294- corcoran \01- general \phase 700- municipal state aid \700 -05 pavement management \foxline_treeline \appendix a - petition memo.docx Technical Memo Response to Paving Trail Haven Citizen's Petition City of Corcoran July 2, 2014 Existing gavel Maintenance casts (Annualized) 0 7 14 20 27 35 Resident III III III III III III 111111111111111111 S1801YR for 35 years `! I 1 � �1�IIIIIIll1� City I [[�IIII 5360+'YR. for 35 years mil.- iu:i:d1 cd 1JUPf1(_I` This figure shows maintenance costs for 300 LF of gravel road. • Resident costs = $180 /YR (This was the 'volunteer cost' for dust control for 300 LF in 2011) • City costs = $360 /YR Pavement Costs (Annualized/300 LF) 0 7 14 20 2- 35 Resident s285.71A -R Another 1OkJ35 years Investment' Invest S lOk 0 la 20 2' 35 City Seal Seal Coat Coat (h.eday Balance of Investment »515k Wenck Seal Coat mother Investment. Reclaim and Overlay at'- =C �= OdTTRi F Tli ici F.r: f Ze `::F This figure shows improvement and maintenance costs for 300 LF of paved road. Costs do not include time -value of money, so would be ultimately higher. • Resident assessment = $10,000. (This equates to $285.71/YR over 35 years) • Resident maintenance costs = $0. • City improvement costs = $15,000 • City maintenance costs = $357.86/YR for 35 years (This covers seal coat and overlay costs). T:\ 2294 - Corcoran\ 01 - General \Phase 700 - Municipal State Aid\ 700 -05 Pavement ManagementVoxline_treeline \appendix a - petition memo.docx We n c k Technical Memo Response to Paving Trail Haven Citizen's Petition City of Corcoran July 2, 2014 The following tables summarize the costs presented in 2011. Cost Per Lot Equivalent (annualized /Lot) Kepdenz average anew W pad mmoc rwavasas 5 105.71 M « RaW- W% +ear+CeaeewCeeeklbrsee• CWIUd « Grr maanxnance costa babyKe berwren exis" travel road toowStiw and paved road cord ion • Gry arerige annual parTwwe wcreases 542TS YR wrneArdsenics ��/� / ss szr�«scdries ` eAWencl\ uci a d i GE The following points summarize the information in the preceding figure. • Bituminous pavement does require maintenance which carries costs. • Gravel maintenance costs = $540 /YR vs Pavement maintenance costs = $357.86/YR • The City cost to maintain gravel = $360 /YR vs. pavement = $357.86/YR. A maintenance cost savings was not realized by the City. • Resident costs were proposed to go from $180 /YR for gravel maintenance to $285.71/YR for a pavement improvement. • City costs were proposed to go from $360 /YR for gravel maintenance to $787.86/YR for pavement improvement and pavement maintenance. Summary The City can proceed with the proposal as submitted if the City modifies the previously proposed allocation of costs and is willing to cover significantly more of the up -front improvement costs through MSA and GO bonding. T:\ 2294 - Corcoran\ 01 - General \Phase 700 - Municipal State Aid \700 -05 Pavement ManagementVoxline_treeline \appendix a - petition memo.docx We n e k GRAVit GRAVEL WVESTMEwrIWK) FAAehfrEA1,0a jSh'R} TOMIWR} 9Uc E %_ 00 '.:..9}.07 moo C-ry EM .07 sm 00 .. $0.07 53404 00 FAVia wa.$7 tar (VYR) M AIVUNANO ISWR} TOM IVYR} - Bow— -337t6 S78725 - " -- sn_: ,: $1.073-3'' -.. —'% J3 ah a.i Sip I Kepdenz average anew W pad mmoc rwavasas 5 105.71 M « RaW- W% +ear+CeaeewCeeeklbrsee• CWIUd « Grr maanxnance costa babyKe berwren exis" travel road toowStiw and paved road cord ion • Gry arerige annual parTwwe wcreases 542TS YR wrneArdsenics ��/� / ss szr�«scdries ` eAWencl\ uci a d i GE The following points summarize the information in the preceding figure. • Bituminous pavement does require maintenance which carries costs. • Gravel maintenance costs = $540 /YR vs Pavement maintenance costs = $357.86/YR • The City cost to maintain gravel = $360 /YR vs. pavement = $357.86/YR. A maintenance cost savings was not realized by the City. • Resident costs were proposed to go from $180 /YR for gravel maintenance to $285.71/YR for a pavement improvement. • City costs were proposed to go from $360 /YR for gravel maintenance to $787.86/YR for pavement improvement and pavement maintenance. Summary The City can proceed with the proposal as submitted if the City modifies the previously proposed allocation of costs and is willing to cover significantly more of the up -front improvement costs through MSA and GO bonding. T:\ 2294 - Corcoran\ 01 - General \Phase 700 - Municipal State Aid \700 -05 Pavement ManagementVoxline_treeline \appendix a - petition memo.docx We n e k GRAVit RAVED TOIAL(:R) 'rDTASISdwR} 09FFEREWt1") tfs DEVI 518000 1?7.73 C-ry SSW 03 i7 'roIAt ',&7:000 ?.3T>1333? Kepdenz average anew W pad mmoc rwavasas 5 105.71 M « RaW- W% +ear+CeaeewCeeeklbrsee• CWIUd « Grr maanxnance costa babyKe berwren exis" travel road toowStiw and paved road cord ion • Gry arerige annual parTwwe wcreases 542TS YR wrneArdsenics ��/� / ss szr�«scdries ` eAWencl\ uci a d i GE The following points summarize the information in the preceding figure. • Bituminous pavement does require maintenance which carries costs. • Gravel maintenance costs = $540 /YR vs Pavement maintenance costs = $357.86/YR • The City cost to maintain gravel = $360 /YR vs. pavement = $357.86/YR. A maintenance cost savings was not realized by the City. • Resident costs were proposed to go from $180 /YR for gravel maintenance to $285.71/YR for a pavement improvement. • City costs were proposed to go from $360 /YR for gravel maintenance to $787.86/YR for pavement improvement and pavement maintenance. Summary The City can proceed with the proposal as submitted if the City modifies the previously proposed allocation of costs and is willing to cover significantly more of the up -front improvement costs through MSA and GO bonding. T:\ 2294 - Corcoran\ 01 - General \Phase 700 - Municipal State Aid \700 -05 Pavement ManagementVoxline_treeline \appendix a - petition memo.docx We n e k Technical Memo Response to Paving Trail Haven Citizen's Petition City of Corcoran July 2, 2014 • In 2011 the City discussed a 60/40 split of improvement costs: $15,000 /property paid by the City; $10,000 assessed /property. The City would also coverall future pavement maintenance costs. The current proposed approach split equates to: • a 100/0 split for properties along Trail Haven as the City would cover all improvement costs of $834,000 with MSA funds and no assessments to adjacent properties, and • an 88/12 split for properties along Foxline /Treeline as the City would cover $432,960 of $7- - °x$492,000 total improvement costs. • The City could still cover future pavement maintenance costs or consider assessing future pavement maintenance costs to benefitting properties. Again, these costs will equate to approximately $357/YR on an average basis. While the proposed approach is thoughtful and detailed, the primary difference between 2011 and the current proposal appears to originate from assumed future pavement maintenance costs and the allocation of future maintenance dollars and MSA funds. T: \2294- Corcoran \01 - General \Phase 700 - Municipal State Aid \700 -OS Pavement Management \fo line_treeline \appendix a - petition memo.docx We n c k 8920 Foxline Drive Corcoran, MN 55340 October 6, 2014 Mr. Brad Martens City Administrator City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Re. Proposed Paving of Foxline and Treeline Drive Dear Mr. Martens: I am enclosing a letter addressed to the Mayor and City Council regarding my concerns with the paving of Foxline and Treeline Drive. Since we've talked about this a couple of times on the phone, I thought I would send it to you for further handling. I really appreciate your help on this because it is a huge financial issue for me and 1 am certainly open to working with the City on options so I would be charged only one assessment if this goes forward. The other thing that's also troubling to me is when Trail Haven gets paved, is this issue going to come up again on the other parcel, 8909 Trail Haven. This is an extremely undesirable lot and we had purchased it at the time, because 8940 Foxline wasn't for sale, and I needed pasture, Thanks again for your help on this. There are certainly other people in the neighborhood with multiple lots that are only getting one assessment and that's all I'm asking. Sincerely, n Carolyn Carlson Enc. 8920 Foxiine Drive Corcoran, MN 55340 October 6, 2014 The Honorable Ken Guenthner, Mayor of Corcoran And Members of the Corcoran City Council City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Re. Proposed Paving of Foxiine and Treeline Drive Dear Mayor Guenthner and Members of the City Council: I have been a resident of Corcoran since 1972, living at the above address the entire time. Having grown up on a farm, we moved here so we could have some land and a horse. Shortly after moving here we purchased the parcel behind us. Shortly after that, the parcel next to us (8940 Foxiine) became available and we were able to purchase that also. Even though I no longer have a horse, this lot has been my hay field for 42 years and still gets baled by my neighbor. A few months ago when the neighborhood petition for paving the roads was circulated, I signed it based on the figures that were presented in the petition. Those numbers were extremely low compared to the current assessment. Obviously, I think Corcoran, and this neighborhood is a wonderful place to live, and being retired, I hope to be able to stay here for many more years. However, the possibility of the paving of the neighborhood roads has become a very troublesome issue for me, because in addition to the parcel my home is on, I am also being assessed for 8940 Foxiine, which is an empty lot. This would be a huge financial burden for me if this project goes through, and I respectfully ask that should it move forward, I would be assessed for only the one parcel my home is on. I am more than willing to work with the City on other solutions /options that might be available to solve this issue for me. Sincerely, Carolyn Carlson � ' 4, ! 4ZO - -175 i v j cis rOC-5 9 020 Six .494-6 Tj I.5%_ C�% �7 i����Gf+++.k 1`th c / ✓�l 3 tr„La. %Y_.?' y(CAp /,�f IN Page 1 of 1 STAFF REPORT Document No. 11 b. Council Meeting: Prepared By: October 23, 2014 Jeanie Heinecke, City Clerk Topic: Action Required: Recycling Contract Approval Summary: The recycling contract between the city and Randy's Sanitation is set to expire at the end of the year. The city council authorized the re- bidding process, and a Request for Proposals (RFP) was made available to prospective bidders for the new contract. The city received proposals from three vendors: • Randy's Environmental Services, Delano, MN • Republic Services, Eden Prairie, MN • Waste Management, Burnsville, MN A spreadsheet comparing the proposals is attached to this report. Full documents are available at City Hall however not included in the packet. Waste Management of MN has submitted the low bid for recycling services. The next step is to draft a contract with the selected provider. Financial /Budget: Recycling services are paid by the City and billed to individual properties. The City annually sets the recycling rate as part of the fee schedule. The new contract will dictate the recycling fee for 2015. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being, and strive to deliver quality services in a highly professional, cost - effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility, and the prudent stewardship of public funds is essential for citizen confidence in government. TREATING THE CITIZEN AS OUR CUSTOMER We believe that citizens are our customers and should be treated with courtesy, respect, and deserve the best services we can provide. Staff Report —April 17, 2003 Special Council Meeting Prepared by Planner Lindahl, Landform Page 2 Options: 1. Accept bids and direct staff to draft a contract with Waste Management of MN to provide recycling services for the City of Corcoran. 2. Send back to staff for further review. Recommendation: Accept bids and direct staff to draft a contract with Waste Management of MN to provide recycling services for the City of Corcoran. Council Action: Consider a motion to accept bids and direct staff to draft a contract with Waste Management of MN to provide recycling services for the City of Corcoran. Attachments: 1. Recycling proposal summary City of Corcoran 9/22/2014 2014 Recycling Proposals jlh Current rate $3.15 single sort Randy's Envrionmental Srvs Randy's Envrionmental Srvs Waste Management of MN Republic Services 4351 US Hwy 12 SE 4351 US Hwy 12 SE 1601 E Highway 13 #100 9813 Flying Cloud Dr PO Box 169 PO Box 169 Delano MN 55328 Delano MN 55328 Burnsville MN 55337 Eden Prairie MN 55347 Contact Deb Gatz, Residential Services Deb Gatz, Residential Services Mike Donnely, Public Sector Sales Representative Rich Hirstein, Senior Area Municpal Services Manager 763 - 972 -3335 763 - 972 -3335 952 - 229 -5333 952 - 946 -5330 Service Day Biweekly /Tuesday Biweekly /Tuesday Biweekly /Tuesday Biweekly /Tuesday Single Stream $3.09 - 01/01/2015 $3.04 - 01/01/2015 $2.99 - 01/01/2015 $4.95 $.10 increase yrs 2 & 3 $.10 increase yrs 3 & 5 2.5% increase yrs 2 & 3 $3.19/$3.29 $3.04/$3.04/$3.14 /$3.14/3.24 $3.06/$3.14 Length of Contract 3 years 5 years 3 year Cart Size 65 gal 65 gal 64 gal 68 gal Free Services 8200 Co Rd 116 8200 Co Rd 116 9100 Co Rd 119 9100 Co Rd 119 9525 Cain Rd 9525 Cain Rd City Park City Park Country Daze Document Destruction Yes at no charge Yes at no charge ? ? Fuel Surcharge No No No Revenue Sharing N N N N STAFF REPORT Agenda Item. 11 c. Council Meeting: Prepared By: October 23, 2014 Brad Martens Topic: Action Required: Contingent Offer — Public Safety Director Approval Summary: Earlier this year the City of Corcoran accepted the resignation notice from Sean Gormley, Public Safety Director, effective November 28, 2014. Since that time staff has been facilitating the process to find his replacement. The position was posted and 24 individuals applied for the position. Seven candidates were interviewed and two were named finalists. The second round of interviews were held on October 15th and included a candidate luncheon with staff and Council, a panel interview, and a writing exercise. After significant consideration staff is recommending the City Council approve a contingent offer with Matthew Gottschalk to become the next Public Safety Director for the City of Corcoran. Staff is currently working with Mr. Gottschalk to develop an offer that is agreeable to both parties. Staff will present this at the Council meeting and ask for approval. After a contingent offer has been approved, staff can then move forward with the background check process which is scheduled to be completed by October 31St Financial /Budget: The details of the contingent offer will include items related to salary and benefits. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost - effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Options: 1. Approve a contingent offer with Matthew Gottschalk as presented at the meeting. 2. Approve a contingent offer with Matthew Gottschalk with amendments. 3. Send back to staff for further review. Page 2 Recommendation: Staff will negotiate in good faith with the candidate in a manner that protects the finances of the City while providing adequate financial compensation for the work required of the position. Staff will recommend approval of the contingent offer as presented at the meeting. Council Action: Consider a motion to approve a contingent offer with Matthew Gottschalk as presented. Attachments: N/A CITY OF CORCORAN 8200 CO RD 116 • Corcoran, MN 55340 763.420.2288 Email: eieral(cr7ci.corcoran.mn.us Website: www.ci.corcoran.mn.us October 24, 2014 Matthew Gottschalk PO Box 26 Staples, MN 56479 Dear Mr. Gottschalk: This is a conditional job offer for the Public Safety Director position with the City of Corcoran. This offer is subject to a successful background check and leadership assessment, which should be completed by October 31, 2014. The terms of this position are as follows: 1. This is a full -time, salaried (exempt, not eligible for overtime) non -union position. Your typical work week will be Monday — Friday 8:00 am to 4:00 pm with weekend and evening hours as required. 2. Your beginning rate of pay per pay period will be $3,122.40, which is the Year 1 Step for this position in Pay Grade 18. You will be paid according to the City's normal payroll calendar which includes 26 bi- weekly pay periods. Pay Rate Per Pay Period (2014) Start 6 Months Year 1 Year 2 1 Year 3 Year 4 Year 5 $2,909.60 $3,016.00 $3,122.40 $31228.80 $3,335.20 $3,442.40 $3,548.80 3. Your first day of work is scheduled for Monday, December 1, 2014. Please report to Corcoran City Hall. 4. The City has a six month probationary period for this position. You will receive a performance review from your supervisor at the conclusion of your probationary period. 5. Your paid time off (PTO) accrual will start with the status of a five year employee, calculated at 7.7 hours per pay period. You will also be provided with 40 hours of PTO upon employment. 6. You will receive an immediate uniform allowance of $2,200. You will not receive a uniform allowance in 2015. 7. You will receive a phone stipend of $50 /month for the purpose of using your personal cell phone for City business paid through a reimbursement that requires adequate documentation. You will make your number available for business use during business and non - business hours. 8. Per our standard procedure, this offer letter is not intended nor should it be considered as an employment contract for a definite or indefinite period of time. 9. In accordance with the Immigration and Reform and Control Act of 1986, you must provide appropriate documentation to establish identity and eligibility for employment on your first day of work. For our records, I would appreciate if you would sign, date, and return page three of this document indicating you agree to the terms and the date that you will be starting your employment with the City of Corcoran. Congratulations on your new position with the City of Corcoran. We are pleased that you will be joining our team and look forward to working with you. If you have any questions prior to your start date, please contact me at 763- 400 -7030 or bmartens(o)ci.corcoran.mn.us. Sincerely, Brad Martens City Administrator Enclosure: Conditional Offer Agreement 2 Conditional Offer Letter for Matthew Gottschalk Public Safety Director — Full Time, Salaried Start Date: December 1, 2014 I agree to the terms outlined in the above letter. Matthew Gottschalk Date 3 STAFF REPORT Agenda Item. 11 d. Council Meeting: Prepared By: October 23, 2014 Brad Martens Topic: Action Required: City Council Resignation and Declaration of Approval a Vacancy Summary: On Wednesday, October 15, 2014 a letter was received from Councilor Diane Lynch informing the City Administrator and City Council that she is resigning from the City Council. I clarified with Diane that the resignation is effective immediately and that she would "step down now" through email correspondence on October 16, 2014. Staff has consulted with the City Attorney regarding the process when a City Council resignation takes place which is the following: 1. Accept the resignation. 2. Declare a vacancy. 3. Fill the vacancy. Minnesota Statue 412.02 subdivision 2a is applicable: Vacancy. Except as otherwise provided in subdivision 2b, a vacancy in an office shall be filled by council appointment until an election is held as provided in this subdivision. In case of a tie vote in the council, the mayor shall make the appointment. If the vacancy occurs before the first day to file affidavits of candidacy for the next regular city election and more than two years remain in the unexpired term, a special election shall be held at or before the next regular city election and the appointed person shall serve until the qualification of a successor elected at a special election to fill the unexpired portion of the term. If the vacancy occurs on or after the first day to file affidavits of candidacy for the regular city election or when less than two years remain in the unexpired term, there need not be a special election to fill the vacancy and the appointed person shall serve until the qualification of a successor. The council must specify by ordinance under what circumstances it will hold a special election to fill a vacancy other than a special election held at the same time as the regular city election. In short, due the timing of the vacancy taking place after the filing period for the election has closed, the City Council must appoint a successor for the remainder of the unexpired term which ends December 31, 2016. According to the City Attorney, there is no specific procedure for the appointment process with the only requirement being that the person appointed be qualified to serve. The appointment should be reasonably soon as the goal is to have a five person City Council. Page 2 The resignation notice and an article on vacancies on a statutory city council are attached. While Corcoran is a Charter City, the Charter is silent on the issue which determines statute is followed. Financial /Budget: N/A Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost - effective, and friendly manner. OPEN AND HONEST COMMUNICATION We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. Options: 1. Accept the resignation of Councilor Diane Lynch effective October 15, 2014, declare a vacancy, and discuss the preferred process for appointing a qualified successor. Recommendation: Accept the resignation of Councilor Diane Lynch effective October 15, 2014, declare a vacancy, and discuss the preferred process for appointing a qualified successor. Council Action: 1. Consider a motion to accept the resignation of Councilor Diane Lynch effective October 15, 2014 and declare a vacancy. 2. Discuss the preferred process for appointing a qualified successor. Attachments: 1. Resignation Letter 2. Vacancies on a Statutory City Council October 15, 2014 Brad Martens —City Administrator Mayor Guenther, Council Members Thomas, Asleson, and Cossette Due to a variety of factors, but particularly the last 10 months of operating two facilities for my employer, I feel the need to resign my city council seat. I simply cannot give the reading, research and decision making, a council seat requires, the time and energy it deserves. As I reviewed the guidelines in our handbook I understand there are two options, one to resign effective immediately, leaving the council to either work as a four member team, or to appoint someone in my place? Or, I can finish the year and the three candidates that are running all have a seat, or the new council appoints someone. Since sharing this decision with Brad a week ago, this decision has caused me much angst as my desire is to do what is best for the city and ultimately its constituents. At present I have decided that this council would be most effective at appointing someone (rather than a new council) to my seat if they so choose to do so. I was willing to finish out the year if needed but ultimately determined that the new council choosing a 3rd (potentially a majority) council member was too risky for city business. I hope that this was the right choice. I have appreciated all I have learned about city government and its processes both from all of you and the people of Corcoran. Respectfully, Diane Lynch Vacancies on a Statutory City Council ne of your councilmembers sub- mits a written resignation. What do you do? This article answers some of the most frequently asked questions about vacancies on a statutory city council. State law provides that a council vacancy "shall be filled by council appointment" until a special election, if required, can be held (Minn. Stat. § 412.02, subd. 2a). The language of the state law is mandatory. As a result, a city must make its best effort to appoint a person to fill a council vacancy and cannot choose to leave a council position vacant until the term expires. State law does not require a council vacancy to be advertised. However, it is a good practice to provide some notice to the public before the council makes an appointment. This allows interested persons an opportunity to request consideration. Generally, a person must be a United States citizen, a resident of the city, and at least 21 years old to be eligible for appointment to fill a council vacancy. A city employee can be considered for appointment. However, if a city employee is appointed, it is possible that the two city positions may be incompatible. If a city employee is appointed to an incompatible office, he or she must resign from the other city position.A councilmember can be con- sidered for appointment to fill a council vacancy in the position of mayor as long as the councilmember being considered does not participate in the appointment vote. State law provides that the council makes the appointment to fill a vacancy, except in the case of a tie vote, when the mayor makes the appointment. That means all members of the council, including the mayor, can vote on the appointment. However, the council- By Susan Naughton member who submitted a written resignation should not participate in the appointment vote. As a practical matter, it may be useful to determine who the candidates for appointment are before voting takes place. As long as at least a quorum of the council is present, a majority vote of those present is sufficient to make the appointment. State law does not place any limitation on a mayor's ability to make an ap- pointment in the case of a tie vote. As a result, a mayor can appoint any quali- fied person willing to fill the vacancy even if that person was not the subject of the original appointment vote. When is a city also required to hold a special election to fill a council vacancy? The answer depends on whether filing has opened for the next regular city election and how long is left in the unexpired portion of the term at the time of the vacancy. If the vacancy occurs on or after the first day to file as a candidate for the next regular city election or if less than two years remain in the unexpired term, the city does not need to hold a special election and the appointed person can serve out the remainder of the unexpired term. If the vacancy occurs before the first day to file as a candidate for the next regular city election and more than two years remain in the unexpired term, the city must hold a special election to fill the council vacancy at or before the next regular city election and the person elected will serve out the remainder of the unexpired term. If the council chooses to hold a special election to fill a vacancy at a time other than at the regular city election, it first must adopt an ordinance specifying the circum- stances under which such an election will be held. If a special election to fill a coun- cil vacancy is held at the same time as the regular city election, the names of the candidates for the council vacancy should be placed on the election ballot under a separate heading indicating it is a special election. The election ballot should state the date the term expires and any other information necessary to distinguish the office.The published and posted election notices should include references to the special elec- tion to fill the council vacancy. Finally, state law provides that the terms of elected city officials begin on the first Monday in January following the election. However, the Minnesota Attorney General has advised that a person elected to fill a council vacancy in a statutory city is eligible to take an oath and assume office any time after receiving an election certificate. Ir Susan Naughton is research attorney with the League of Minnesota Cities. OCTOBER 2 0 0 0 MINNESOTA CITIES 19