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2014-10-09 - Council Agenda Packet
Agenda Corcoran City Council October 9, 2014 - 7:00 PM 1. Call to Order/ Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Open Forum 5. Presentations 6. Consent Agenda a. Draft Minutes of September 25, 2014 Council Meeting* 7. Claims as Presented * a. Escrow Claims (Fund #500) b. All Other Financial Claims 8. Staff Reports / Memos /Commissions a. Parks & Trails Commission Resolution 2014 -01* 9. Planning Business - NONE 10. Unfinished Business a. Public Participation at Council Meetings* b. Public Works Facility Pay Requests* 1. Ebert Construction 2. Steenburg & Watrud c. Hope Center Change Proposal* 11. New Business a. Public Safety Director Search Budget* b. City Administrator Performance Evaluation Process* 12. Unscheduled Items 13. Closed Meeting — To review negotiations relating to the Southeast Sewer and Water Project on the following three properties: 6951 County Road #101; 6901 County Road #101; 6863 County Road #101; Unassigned property; PID 2511923440004; adjacent to 6951 County Road #101; all four properties being part of the before mentioned project within the City of Corcoran. 14. Review of Upcoming Council Meeting Agenda 15. Council Calendar Planning Commission 10/02/14 11/06/14 12/04114 Cancelled Lynch Cossette Parks and Trails Commission 10/21/14 11/18/14 12/16/14 Lynch Cossette Thomas 16. Adjournment *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. City of Corcoran City Council Meeting Minutes September 25, 2014 — 7:00 PM 6a. The Corcoran City Council met on September 25, 2014, at City Hall in Corcoran, Minnesota. Present were, Acting Mayor Cossette, Councilor Asleson, Councilor Lynch and Councilor Thomas. Mayor Guenthner was excused. Also present were City Administrator Martens, City Planner Lindahl, City Engineer Torve, and City Clerk Heinecke. Acting Mayor Cossette called the meeting to order at 7:00 pm 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval Motion: made by Thomas, seconded by Asleson to approve the agenda as presented with the a following additions. 8d. Public Safety Director Search update 10b. Northdale Construction Pay request Claim approval Voting Aye: Asleson, Cossette, Lynch, and Thoma: (Motion carried 4:0) Open Forum -None 5. Presentations -None 6 Consent Agenda a. Draft Minutes of September 11, 2014 Couni b. Resolution 2014 -56 Authorizing an Interfunc Motion: made by Asleson, seconded by Lynch to approve the consent agenda as presented. Voting Aye: Asleson, Cossette, Lynch, and Thomas (Motion carried 4:0) 7. Claims as Presented a. Escrow Claims (Fund #500) - None b. All Other Financial Claims Motion: made by Thomas, seconded by Asleson to approve all other financial claims as presented. Voting Aye: Asleson, Cossette, Lynch, and Thomas (Motion carried 4:0) 8. Staff Reports / Memos /Commissions a. Planning Project report received, no action required. b. Code Compliance report received, no action required. c. Financial Performance report presented by City Administrator Martens. Council discussed. Staff directed to discontinue work on project to pave gravel collector roads until 2015. d. Public Safety Director search update report presented by City Administrators Martens, no action required. 9. Planning Business / Landform a. Patnode Farms Preliminary and Final Plat (14 -021) report presented by City Planner Lindahl. Council discussed. Motion: made by Thomas, seconded by Asleson to approve Resolution 2014 -52 "Approving a Preliminary Plat for Property Located at 22610 County Road 50 (20- 119- 23 -43- 0003)" with the following language change to condition #3 - A 50-foot 1/2 right -of -way for County Road 50 is required for Lot 1. The 50- foot' /2 right -of -way requested by Hennepin County for Outlot A will not be City of Corcoran City Council Meeting Minutes September 25, 2014 — 7:00 PM 6a. required at this time, but right -of -way dedication will be required when further subdivision of Outlot A is proposed Voting Aye: Asleson, Cossette, Lynch, and Thomas (Motion carried 4:0) Motion: made by Thomas, seconded by Lynch to approve Resolution 2014 -53 "Approving a Final Plat for Property Located at 22610 County Road 50 (20- 119- 23 -43- 0003) ". Council discussed. Motion: made by Cossette to amend condition #5. Motion failed for lack of a second. Vote on original motion Voting Aye: Asleson, Lynch, and Thomas Voting Nay: Cossette (Motion carried 3:1) b. Proehl Topo/Wetland Exemption (14 -024) report presented by City Planner Lindahl. Council discussed. Motion: made by Asleson, seconded by Thomas to approve Resolution 2014 -54 "Approving a Topographic Survey and Wetland Delineation Exemption for Property Located at 20720 Larken Rd (26- 119- 23 -23- 0001) ". Voting Aye: Asleson, Cossette, Lynch, and Thomas (Motion carried 4:0) c. City Initiated Ordinance Update for Sketch Plans (14 -009) report presented by City Planner Lindahl. Council discussed. Motion: made by Asleson, seconded by Thomas to approve Ordinance 2014 -286 "Amending the Text of Chapter 10 of the Corcoran City code, entitled Corcoran Zoning Ordinance ". Voting Aye: Asleson, Cossette, Lynch, and Thomas (Motion carried 4:0) Motion: made by Asleson, seconded by Lynch to approve Resolution 2014 -55 "Approving Findings of Fact for an Ordinance Amending the Text of Chapter 10 of the Corcoran City Code, entitled Corcoran Zoning Ordinance ". Voting Aye: Asleson, Cossette, Lynch, and Thomas (Motion carried 4:0) Motion: made by Asleson, seconded by Thomas to approve Ordinance 2014 -287 Summary of Ordinance 2014 -286 "Amending the Test of Chapter 10 of the Corcoran City code, entitled Corcoran Zoning Ordinance ". Voting Aye: Asleson, Cossette, Lynch, and Thomas (Motion carried 4:0) d. SW Sewer Area Extension report presented by City Planner Lindahl. Council discussed and provided staff direction. 10. Unfinished Business a. Feasibility Study — Foxline Drive /Treeline Drive report presented by City Administrator Martens. Council discussed and directed staff to update the feasibility study. Motion: made by Thomas, seconded by Asleson to hold a public hearing on October 23, 2014 pursuant to Minn. Stat. 429.011 to 429.111. Voting Aye: Asleson, Cossette, Lynch, and Thomas (Motion carried 4:0) b. 2014 SE District Sewer & Water Improvements — Pay Request received. Motion: made by Asleson, seconded by Thomas to approve Northdale Construction pay request #1 as presented. Voting Aye: Asleson, Cossette, Lynch, and Thomas City of Corcoran City Council Meeting Minutes September 25, 2014 — 7:00 PM 6a. (Motion carried 4:0) Motion: made by Lynch, seconded by Asleson to approve financial claim check # 22359 as presented. Voting Aye: Asleson, Cossette, Lynch, and Thomas (Motion carried 4:0) Motion: made by Asleson, seconded by Thomas to adjourn. Voting Aye: Asleson, Cossette, Lynch, and Thomas (Motion carried 4:0) Meeting adjourned at 8:09 pm Jeanie Heinecke — City Clerk CITY OF CORCORAN FINANCIAL CLAIMS REPORT Agenda Item 7a -b Council Meeting Date: October 9, 2014 FINANCIAL CLAIMS Prepared By: jheinecke CHECK RANGE 22360 - 22400 Agenda Item: 7a. FUND #500 Escrow Claims Paid to Amount Project name Carson, Clel €and & Schrader 723.33 Lennar Sewer Design Landform 58.50 Sprint 14 -013 Landform 29.25 Three Rivers 14 -010 Landform 58.50 Peachtree 14016 Landform 822.75 Peachtree 14 -005 Landform 573.75 Patnode 14 -014 Landform 473.25 Sprint 14 -018 Landform 290.25 Hope Center 14 -001 Landform 229.50 AT &T 14 -019 Landform 254.25 Freeland 14 -020 Landform 1,086.00 Patnode 14 -021 Landform 87.75 Nagengast 14 -022 Landform 1,257.75 Lennar 14 -003 Robert Engstrom Co 11,155.72 Lennar Design Wenck Associates Inc 1,014.80 Lennar 13 -026 Wenck Associates Inc 9,804.20 Lennar Plan Review Wenck Associates Inc 528.18 Peachtree 14 -005 Wenck Associates Inc 23.20 Peachtree 14 -016 Wenck Associates Inc 1,306.80 Peachtree 14 -015 Wenck Associates Inc 30,705.41 Lennar 13 -026 Wenck Associates Inc 3,702.71 Lennar CSAH 101 Turn Lane Wetland Bank Admin 725.12 Lennar Design Total 64,910.97 Total Funds #500 $ 64,910.97 (See attached Check Detail Register) Agenda Item: 7b. ALL OTHER FINANCIAL CLAIMS $ 134,225.$6 (See attached Check Detail Register) Total of Auto Deductions $ 112,952,08 TOTAL EXPENDITURES FOR APPROVAL $ 312,088.91 Auto Deductions / Electronic Fund Transfer/ Other Disbursements Date Paid to Amount 9118114 Net Payroll PR19 31,246.64 9119/14 Payroll Taxes 11,861.12 9/19/14 Paychex Fee 266.85 9125114 PERA 8,456.20 9125114 Citi Street - 457 Deferred Comp 2,129.15 9125114 Citi Street- Health Care Savings 1,377,08 9/26114 U5 Bank - H S A 1,413.38 9/24114 Mn Dept Rev -Fuel Tax 128.25 9130114 Blue Cross Blue Shield 12,153.50 1012114 Net Payroll PR20 31,247.93 10/3/14 Payroll Taxes 11,934.58 1013114 Paychex Fee 306.75 1012114 The Hartford 430.65 112,952.08 Total " Total amount not reflected in Cash Balance Report $ (77,858.54) R: City Hail InformatioMCITY GOVERNMENT1Council, Commissions & CommitteeslCcuncil Information\Council Claims12014 Claims.xls CITY OF CORCORAN CASH BALANCE REPORT October 3, 2014 Cash n Lz GENERAL FUND G 100 - 10100 428,639.23 159,317,47 RESERVES DONATION FUND G 201 -10100 15,443.46 17,743.69 POLICE DONATION FUND G 202 -10100 (595.22) 1,602.52 FIREARMS SAFETY G 204 -10100 (1,759.87) (71.49) DWI FORFEITURE FUND G 205 -10100 11,557.54 12,422.50 DRUG FORFEITURE FUND G 206 -10100 1,170.16 1,169.62 TRUCK SAFETY G 207 -10100 6,593.16 5,579.90 ASPHALT MAINTENANCE G 305 - 10100 71,547.92 71,514.61 POLICE CAPITAL FUND G 308 -10100 0.00 10,278.55 DIS- EQUIPMENT CERTS G 309 -10100 51,871.75 43,865.50 CO. RD. 19 IMPROVEMENT G 310 -10100 10,037.01 (2,335.59) 2012B PUBLIC WORKS BOND DIS G 311 -10100 21,358.16 34,125.00 TAX INCREMENT FINANCING G 401 -10100 1,823,534.97 1,694,498.87 INFRASTRUCTURE PLANNING G 402 -10100 (0.13) (214.28) FACILITY EXPANSION DIS G 407 -10100 (11,485.91) (13,357.18) PUBLIC WORKS FACILITY G 411- 10100 258,330.41 1,824,465.10 PARK CAPITAL FUND - DEDICATION G 415 -10100 357,625.55 343,028.60 CAPITAL- EQUIPMENT CERTS G 416 -10100 123,540.57 3,70244 SHANNON LANE G 417 -10100 1,799.39 1,682.92 HACKAMORE UPGRADE (LENNAR) G 419 - 10100 285,000.00 0.00 WETLAND RESTORATION G 420 -10100 100;000.00 0.00 ESCROW HOLDING FUND G 500 -10100 597,184.36 151,923.50 CIVIC ORGANIZATIONS G 501 -10100 6,000.09 6,000.09 WATER G 601 -10100 1,895,573.43 (17,624.64) SEWER G 602 -10100 1,053,686.61 (10,168.75) INVESTMENT CONTROL G 999 - 10100 190.62 30.64 Total Cash 7,106,843.26 4,339,179.59 Farmers Savings Acct PARK CAPITAL FUND- MEMORIAL G 415 -10102 11,691.57 10,681.48 Change in Market Value GENERAL FUND G 100 -10105 0.00 0.00 Grand Total Cash 7,118,534.83 4,349,861.07 Due to Other Funds INFRASTRUCTURE PLANNING G 402 -20700 0.00 (177,632.76) SHANNON LANE G 417 -20700 27,033.44 (96,782.09) Total Due to Other Funds 27,033.441 (274,414.85) 1 CORCORAN, MN 10103/1410:49 AM Page 1 *Check Detail Register@ October 2014 Check Amt Invoice Comment 10100 Farmers State Bank E 100- 43100 -210 Operating Supplies (GENERAL) $239,00 2900964 SUPPLIES Total ACME TOOLS $239.00 Paid Chk# 022S7�� E 100 - 42100131 Employer Paid Health E 100- 41920 -131 Employer Paid Health E 100-41300-131 Employer Paid Health E 100- 41400 -131 Employer Paid Health E 100- 421.02 -131 Employer Paid Health E 100 -43100 -131 Employer Paid Health Total ASSURANT EMPLOYEE BENEFITS $180.53 100114 Insurance Premium $17.23 100114 Insurance Premium $33.37 100114 Insurance Premium $41.06 100114 Insurance Premium $15.39 100114 Insurance Premium _ $72.08 100114 Insurance Premium $357.66 $2,590.01 100114 IPAD -LEGAL — 0/92 —� „_,,,aM,�,- �.- ,.-.��,ilNw .m,�,.- „.1A1_T_ �,.�. N�. -A-C'� ,,.r,. .,.,m,�.,u._....,..�,..-.. ".,,- . __.�,. -, ti :..1,. ...,. -1-1 - _.._.,.., ... - Paid Chk# 022362 10/9/2014 t3 & D PLUMBING HEATING & AC E 100- 41941 -400 Repairs & Maint Cont (GENERAL _ $700.00 77_347 REPAIR Total B & D PLUMBING HEATING & AG $700.00 Paid Chk# 022363 � 1 01912 0 1 4 B 8 D PLUMBING HEATING & AG R100-42400-32210 Bldg /Plan Review Fees $130.00 2014 -177 PERMIT REFUND Total B & D PLUMBING HEATING & AC $130.00 Paid Chk #022364 101912fl14 BRAD MARTENS E 100 -41300 -208 Training and Instruction $1,026.16 083114 ICMA CONF E100-41300-210 Operating Supplies (GENERAL) $50.00 083114 CELL PHONE Total BRAD MARTENS $1,076,16 Pa dChk# 022365. 9 01912 0 1 4 CARSON,- CLELLAND &-SCHREDER � ��--- --, -, -- ,- -.. - -. - - - -.- �--- , -, -" -1 -1 --” `— -' -" 1- E 100 - 41600 -300 Professional Srvs (GENERAL) G 500 -20320 Lennar Design E 100- 41600 -300 Professional Srvs (GENERAL) E 100 -41600 -300 Professional Srvs (GENERAL) E 100- 41600 -300 Professional Srvs (GENERAL) E 100 -41600 -300 Professional Srvs (GENERAL) E 205- 42100 -304 Legal Fees E 100 -42100 -304 Legal Fees E 100 -41600 -300 Professional Srvs (GENERAL) Total CARSON, GLELLAND & SCHREDER $93.34 100114 ESS -LEGAL $723.33 100114 LENNAR SEWER DESIGN $70.00 100114 FOXLINEITREELINE -LEGAL $233.33 100114 KREPS -LEGAL $501.67 100114 CIVIL -LEGAL $536.67 100114 INTERNAL-LEGAL $95.00 100114 VEHICLE FORFEITURE -LEGAL $1,274.00 100114 CRIMINAL -LEGAL $2,590.01 100114 IPAD -LEGAL $6,117.35 Paid Chk#�022366� 10/9/2014 CDW GOVERNMENT����������`��� E 416 -42100 -580 Other Equipment $492.18 PH11936 SQUAD 560 BUILD UP E 416 -42100 -580 Other Equipment $468.06 PL13485 SQUAD 559 BUILD UP Total CDW GOVERNMENT $960.24 E 100 -45200 -321 Telephone $52.46 092114 LAND LINE Total CENTURY LINK $52.46 CORCORAN, MN 10103!14 10:49 AM Page 2 `Check Detail Register@ October 2014 Check Amt Invoice Comment Paid Chk# 022368 1019/2014 CINTAS - 470 ��`'' E 100-41941-210 Operating Supplies (GENERAL) $42.62 470467231 CITY HALL RUGS E 100 -42100 -220 RepairlMaintSupply (GENERAL) $32.75 470467232 FLOOR MATS E 100 - 43100 -210 Operating Supplies (GENERAL) $18.28 470467233 PW RUGS E 100 -41941 -210 Operating Supplies (GENERAL) $102.55 470467234 CITY HALL RUGS E 100-43100-417 Uniforms $86.98 470467235 PW UNIFORMS E 100-41941-210 Operating Supplies (GENERAL) $42.62 470470394 CITY HALL RUGS E 100 -42100 -220 Repair /Ma €nt Supply (GENERAL) $32.75 470470395 FLOOR MATS E 100 - 43100 -210 Operating Supplies (GENERAL) $49.98 470470396 PW RUGS E 100 - 43100 -417 Uniforms $86.98 470470397 PW UNIFORMS Total CINTAS - 470 $495.51 $4,460.00 SE EASEMEN SEWER/WATER EASEMENT Pa1d Chk# 022369 -i OJ912014 COMCAST- 902943336�"_.r E 100 -41941 -321 Telephone $107.14 31431897 LAND LINE E 100 -42100 -321 Telephone $107.14 31431897 LAND LINE E 100 - 43100 -321 Telephone $107.14 31.431897 LAND LINE $36.28 Total COMCAST- 902943336 $321.42 E 100 -42100 -131 Paid Chk# 022370 90/9/2014 51332591 EMPLOYER PAID HEALTH E 601- 49400 -510 Land $14,500.00 SE EASEMEN SEWER/WATER EASEMENT E 602- 49450 -510 Land $14,500.00 SE EASEMEN SEWERIWATER EASEMENT Total COX, JAMESIKAARI $29,000.00 Paid Ghk# 022371 1fl1912014 CRABTREE COMPANIES 1NCF E 100- 41951 -207 Computer Supplies $2,594.00 126958 ANNUAL LICENSE & SUPPORT Total CRABTREE COMPANIES INC $2,594.00 Paid Ghk# 022372 10/9/2014 DAVEY, KENNETH E 601 - 49400 -510 Land $4,460.00 SE EASEMEN SEWER/WATER EASEMENT E 602 - 49450 -510 Land $4,460.00 SE EASEMEN SEWERIWATER EASEMENT Total DAVEY, KENNETH $8,920.00 Paid- Chk #022373 � 1 01912 0 1 4 - G PETERSONIDEBRA B PETERS ��� .�' � � "" "� ` . E 601 -49400 -510 Land $3,810.00 SE EASEMEN SEWERMATER EASEMENT E 602 -49450 -510 Land $3,81_0.00 SE EASEMEN SEWERMATER EASEMENT ota€ GARY L PETERSONIDEBRA B PETERS $7,620.00 Paid Chk# 022374 10/9/2014 GARY S��ESEL SERVICE INC E 100 -43100 -220 Repair /Maint Supply (GENERAL) _ $200.24 23429 PARTS Total GARY S DIESEL SERVICE INC $200.24^ m „ ,,.,gin, „6 -2-2 ., '- ,,..,�,i-9T2 �,,,4' H— EA—LTH P„- .,.�,,, �,mR Paid Chk# fl22375 10l9I201.4 HEALTH PARTNERS E 100 - 43100 -131 Employer Paid Health $194.52 51332591 EMPLOYER PAID HEALTH E 100 -42102 -131 Employer Paid Health $105.99 51332591 EMPLOYER PAID HEALTH E 100- 41400 -131 Employer Paid Health $36.28 51332591 EMPLOYER PAID HEALTH E 100 -42100 -131 Employer Paid Health $101.12 51332591 EMPLOYER PAID HEALTH E 100 - 41300 -131 Employer Paid Health $64.84 51332591 EMPLOYER PAID HEALTH - DONAHUE CORCORAN, MN 10/03/14 10:49 AM Page 3 'Check Detail Register© October 2014 Check Amt Invoice Comment Total HEALTH PARTNERS $502.75 Paid Chk# 022376" 10/912014 —H L - ---- » — -- �,�,�.�,.n�,�,,,.- .� .,- ,.....- .�,H,ry --. ��---- .-- .,,.�, -- -- , -��,, ENNEPIN TECHNICAL COLLEGE E 100 -42100 -208 Training and Instruction $585.00 322305 M -STEP CONFERENCE Total HENNEPIN TECHNICAL COLLEGE $585.00 Paid Chk# 022377 10%9/2014 HERC E 100- 45200 -221 Maintenance Projects _$700.00 S0050151 SUPPLIES Total HERC U LIFT $700.00 Paid Chile# 022378 10/9/2014 1 -94 WEST CHAMBER E 100 - 41900 -433 Dues and Memberships $296.00 2594 ANNUAL DUES Total 1 -94 WEST CHAMBER $296,00 R 100-43100-34301 Dust Control _$123.00_ DC REFUND DUST CONTROL REFUND Total JEFFREY/JEAN OLSON $123.00 _.,.. ...,.....w... �m,�.,_w....._ �. .., ........ ,,..,.. ......... ,, .... ,e,...... Paid Chk# 022380 10/9/2014 L3 COMMUMCATIONS MOBILE -VISIO E 100 -41951 -207 Computer Supplies $494.00 0217548 ANNUAL SOFTWARE RENEWAL -SQ CAMERA E 100 -41951 -207 Computer Supplies $63.60 0217549 ANNUAL SOFTWARE RENEWAL- ACCESS POINT total L3 COMMUNICATIONS MOBILE -VISIO $557.60 Paid Chk# 022381 X101912014 — LANDFORNI ...r,,, �.,, �.n nn n,. r _n.r, _, ... ,.... ,..- G500-20349 Sprint -SBA Communication $58.50 22403 SPRINT 14 -013 G 500 -20343 Lake Independence Regional Tra $29.25 22403 THREE RIVERS 14 -010 E 100 - 41910 -300 Professional Srvs (GENERAL) $2,422.36 22403 PLANNING E 100 -41910 -300 Professional Srvs (GENERAL) $100.00 22403 CITY MEETINGS G 500 -20346 Peachtree Transportaion $58.50 22403 PEACHTREE 14 -016 G 500 -20337 Peachtree -CPA $822.75 22403 PEACHTREE 14 -005 G 500 -20350 Patnode Topo/Wetland Exemption $573.75 22403 PATNODE 14 -014 G 500 -20351 Global Signal Acquisitions -Lio $473.25 22403 SPRINT 14 -018 G 500 -20338 Hope Center $290.25 22403 HOPE CENTER 14 -001 G 500 -20352 SAC Wireless -AT&T $229.50 22403 AT&T 14 -019 G 500 -20354 Freeland 14 -020 $254.25 22403 FREELAND 14 -020 G 500 -20355 Patnode 14 -021 $1,086.00 22403 PATNODE 14 -021 G 500 -20356 Nagengast- Burnett Title $87.75 22403 NAGENGAST 14 -022 E 100-41910-300 Professional Srvs (GENERAL) $988.50 22403 PARK DEDICATION ORD E 100 -41910 -300 Professional Srvs (GENERAL) $117.00 22403 SKETCH PLAN ORD G 500 -20339 Lennar -PUD Final $1,257.75 22403 LENNAR 14 -003 Total LANDFORM $8,849.36 Paid Chk# 022382 10/9/2014 LOBERG ELECTRIC INC E 411- 43100 -530 Improvements Other Than Bldgs $1,027.97 23.195 LABORISUPPLIES Total LOBERG ELECTRIC INC $1,027.97 AP E GROVE E 100 - 42100 -200 Office Supplies (GENERAL) $5.27 45564 SUPPLIES CORCORAN, MN 10/03/14 10:49 AM Page 4 *Check Detail Register@ October 2014 Check Amt Invoice Comment E 100- 42100 -200 Office Supplies (GENERAL) $0.71 45601 SUPPLIES Total MENARDS MAPLE GROVE T $5,98 '�_Wi �,.6i;'k- �, d, 22 64- — l Oi :YO14 —", i- ET,,i.,�,.,� L—I M- ��,� —R' E.,eM 'MGRS 9 �m,,, .,. .,,.. _�...,.Me . �.. , .. - �,,,......, ._„ Paid Chk# 422384 10/9/2014 METROPOLITAN AREA MGRS ASSOC E 100 -41300 -208 Training and Instruction $20.00 1556 JULY E 100- 41300 -208 Training and Instruction $20.00 1572 AUGUST dotal METROPOLITAN AREA MGRS ASSOC $40.00 Paid Chk# 422385 30/9/2014 MICHAELlTAMI WIESE R 100 -43100 -34301 Dust Control $2_63.00 DC REFUND DUST CONTROL REFUND Total MICHAEUTAMI WIESE $263.00 E100-43100-220 Repair /Maint Supply (GENERAL) $153.46 510732 LABOR/SUPPLIES Total MILLER CHEVROLET $153.46 Paid Chk# 0223$7 (01912p14 NAPA AUTO PARTS CORCORAN����� E 100- 42100 -220 RepairlMaint Supply (GENERAL) $31.74 970510 SUPPLIES Total NAPA AUTO PARTS - CORCORAN $31.74 Paid Chk# 022388 .:101912014 NEXTERA. ,. .r,n, �.� ,. . . _..� E 100 -43t00 -321 Telephone $144.00 100114 INTERNET SERVICE Total NEXTERA $144,00 Paid Chk# 422389 30/9/2014 NORTHLAND SECURITIES 1NC E 401 -41900 -300 Professional Srvs (GENERAL) $1,120.00 3838 FINANCIAL PLANNING Total NORTHLAND SECURITIES INC $1,120,00 Paid Chk# 022390 �. ',�. � ��Q.,..� ,�. 10/9/2014 NORTHLAND TRUST SERVICES �..., w,.� � ... � .... _ ... .. -.. E 309 -47000 -600 Debt Sry Principal (GENERAL) $40,000.00 CORC012A BOND PRINCIPAL E 309 - 47000 -610 Interest $2,277.50 CORC012A BOND INTEREST Total NORTHLAND TRUST SERVICES $42,277,50 E 100 - 41941 -380 Utility & Services (GENERAL) $192.52 CITY HALL GARBAGE 1280351 E 100 - 43100 -210 Operating Supplies (GENERAL) $148.24 PUBLIC WORKS GARBAGE (9100)12 E 100- 43232 -300 Professional Srvs (GENERAL) $5,673.15 MONTHLY RECYCLING E 100- 45200 -380 Utility & Services (GENERAL) $180.57 PARKS GARBAGE 11039 Total RANDYS SANITATION $6.194.48 .... ........ ... Paid Chk# 422392 10/9/2014 ROBERT ENGSTROM G 500 -20320 Lennar Design $11,155.72 WETLAND -2 WETLAND CREDIT PURCHASE Total ROBERT ENGSTROM $11,155.72 „w,... Paid Chk# 022393 10/9/2014 ROLF ERICKSON ENTERPRISES INC E 100 - 41550 -300 Professional Srvs (GENERAL) $4,413.19_092914 MONTHLY ASSESSING FEE Total ROLF ERICKSON ENTERPRISES INC $4;413.19 ....... ...... �.,.., .�........ Paid Chk# 022394 10/9/2014 SPRINT CORCORAN, MN 10/03/1410:49 AM Page 5 *Check Detail Register@ October 2014 Check Amt Invoice Comment E 100 -42100 -321 Telephone $307.99 391283315154 CELL SERVICE E 100 -43100 -321 Telephone $398.81 391283315154 CELL SERVICE Total SPRINT $706.80 Paid Chk# 022395 10/9/2014 STRETCHER S POLICE EQUIPMENT E 100 -42100 -417 Uniforms $198.00 1112700 SUPPLIES Total STRETCHERS POLICE EQUIPMENT $198.00 Paid Chk# 022396 10/9/2014 �VERIZONWIRELESS- E 100-42100-321 Telephone $50.39 9732017533 CELL SERVICE Total VERIZON WIRELESS $50.39 W� Paid Chk# 022397 10/9/2014 WENCK ASSOCIATES, INC. E 601- 49400 -303 Engineering Fees E 100 - 43170 -300 Professional Srvs (GENERAL) E 100 -43170 -300 Professional Srvs (GENERAL) E 100- 43170 -300 Professional Srvs (GENERAL) E 100 -43170 -300 Professional Srvs (GENERAL) E 100 -43170 -300 Professional Srvs (GENERAL) G 500 -20320 Lennar Design E 601- 49400 -303 Engineering Fees G 500 -20335 Lennar Eng Plan Review /Modific E 401- 41900 -300 Professional Srvs (GENERAL) G 500 -20337 Peachtree -CPA G 500 -20346 Peachtree Transportaion G 500 -20345 Peachtree Sewer and Water G 500 -20320 Lennar Design G 500 -20336 Lennar CSAH 101 Turn Lanes Total WENCK ASSOCIATES, INC. $145.20 11404504 $420.00 11404504 $363.00 11404504 $282.00 11404504 $1,812.00 11404504 $3,864.00 11404504 $1,014.80 11404506 $1,228.50 11404506 $904.20 11404511 $4,178.00 11404522 $528.18 11404523 $23.20 11404523 $1,306.80 11404523 $30,705.41 11404632 $3,702.71 11404633 $59,378.00 WATER GENERAL ENG GENERAL ENG €NERRING MEETINGSIADMIN STORMWATERIWCA MNDOT STATE AID PAVEMENT MGMT /C1P LENNAR 13 -026 GENERAL ENGINEERING LENNAR 2294 -17 GENERAL ENGINEERING PEACHTREE 14 -005 PEACHTREE 14 -016 PEACHTREE 14 -015 LENNAR 13 -026 LENNAR 2294 -20 Paid- Ck#fi022398 10/ 9/ 2014WETLAND'BANItADMINISTRATION G500-20320 Lennar Design $725.12 WETLAND -2 WETLAND CREDIT PURCHASE Total WETLAND BANK ADMINISTRATION $725.12 Paid Chk# 022399 — 1 019120 1 4 WILLMAR 1NATERh8- SPAS E100-41941-210 Operating Supplies (GENERAL) _$55.55 091914 OFFICE WATER Total WILLMAR WATER & SPAS $55.55 Paid Chk# 022400 101912014 XCEL ENERGY E 100- 43100 -380 Utility & Services (GENERAL) _$798.18 09.1914 UTILITIES -9100 Total XCEL ENERGY $798.18 10100 Farmers State Bank $199,136.83 CORCORAN, MN 10/0311410:49 AM Page 6 *Check Detail Register© October 2014 Check Amt Invoice Comment Fund Summary 10100 Farmers State Bank 300 GENERAL FUND $37,653,45 205 DWI FORFEITURE FUND $95.00 309 D /S- EQUIPMENT CERTS. $42,277.50 401 TAX INCREMENT FINANCING $5,298.00 411 PUBLIC WORKS FACILITY $1,027,97 416 CAPITAL - EQUIPMENT CERTS $960.24 500 ESCROW HOLDING FUND $64,910.97 601 WATER $24,143.70 602 SEWER $22,770.00 $199,136.83 CARSON, CLELLAND & SCHREDER Attorneys at Law 6300 SHINGLE CREEK PARKWAY STE 305 MINNEAPOLIS, MN 55430 -2190 (763) -561 -2800 October 01, 2014 CITY OF CORCORAN 8200 CO RD 116 CORCORAN. MN 55340 Professional Services Amount ..Civil 9/10/2014 Conference with attorney Carson regarding multiple files, correspond with City Clerk, update 46.67 files 9/18/2014 Review City code, Watershed Commission resolution, draft ordinance amendment, 105.00 conference with attorney Carson, correspond with City, update file Nagengast Quit Claim Deed -- Review correspondence from attorney and correspondence to 70.00 Jeanie and Kendra 9/25/2014 Conference with Kendra regarding Minks lot line question Review two data practices requests (Brad and Jeanie) regarding question of police 46.67 233.33 department finalists and address data kept by City; conference with Jeanie SUBTOTAL: R�[ 501.67) .Ess _Plat _Property 8/28/2014 Review Ess letter from Lauren's office regarding alleged violation 46,67 9/17/2014 Review of Ess response to correspondence from Mike and conference with Mike 46,67 SUBTOTAL: [ 93.34 .Internal Investigation PD 8/26/2014 Receipt and review of anonymous complaint regarding the police department, review and 210.00 conference with Mayor Guenthner, call to POST board and Hennepin County internal affairs 8/27/2014 Conference with Brad, Sean, correspondence to Ken and Brad 186.67 8/28/2014 Conferences with Brad and Mayor regarding police department investigation and 93,33 administrative issues 9!912014 Correspondence to Sean Gormley regarding employee discipline disposition and POST 46.67 board SUBTOTAL: [ 536.67] CITY OF CORCORAN Page 2 Amount .IPAD Complaint 9/2/2014 Review IPAD complaint, conference with Brad to schedule meeting 210.00 9/3/2014 Prepare for staff meeting to review IPAD complaint, conference with attorney Hoff and 210,00 review Minn, Stat. 13D 9/4/2014 Prepare and attend staff meeting to review IPAD complaint 280.00 9/9/2014 Work on IPAD file, correspondence to Jeanie and conference with Kent 326.67 9/10/2014 Work on response with staff at city hall and review of documents received 420.00 9/11/2014 Review documents from Jeanie and Kent, prepare response and prepare exhibit list 420.00 9/15/2014 Correspondence to Jeanie and Ken and conference with Brad and review of response 140.00 9/16/2014 Conference with Jeanie, amend response and prepare for delivery to IPAD 326.67 9/17/2014 Final revision and delivery to Ms. Moxley at IPAD 186.67 9/18/2014 Conference with Ms. Moxley and voicemail and email to Brad 70.00 SUBTOTAL ( 2,590.01] .Kre s 9/9/2014 Review documents from attorney for League regarding summary judgement motions 140.00 9/15/2014 Review of order dismissing City and correspondence to Mark Rossow regarding proposed 93,33 stipulation SUBTOTAL; [ 233.331 .Lennar & Sewer and Water 8/27/2014 Conference with attorney Perron regarding Haeger final offer 46.67 9/10/2014 Review two easements from Lennar for turn around and correspondence to Kendra 93,33 9/22/2014 Review Ravinia HOA documents and correspondence to Kendra 140.00 9/23/2014 Conference with Kendra, review of development agreement and HOA agreement and review 210.00 recapture agreement 9/25/2014 Receipt and review of drive agreement (US. Homes / Haeger), review and send to Kendra 233.33 comments; review trail easements and temporary turn around and correspondence to Kendra SUBTOTAL' [ 723.33] .Trailhaven/Tree Line /Fox Line 9/18/2014 Review resolution from Kent and respond to Kent 70.00 SUBTOTAL: [ 70.001 Criminal 8/27/2014 Attend arraignments and pretrial hearings 47.50 8/28/2014 Prepare disposition letter, review cases in MNCIS, prepare memorandums to files 15.83 8/29/2014 Review correspondence from defense attorney 15.83 Preparation of one complaint 40.00 9/2/2014 Correspond with witnesses, defense attorneys, review discovery, note files, review files in 47.50 preparation for 913 arraignment/pretrial calendar Attend afternoon arraignment /pretrial calendar at Brookdale, correspond with court, talk with 39.58 defendants and attorneys, exchange discovery, draft plea agreements CITY OF CORCORAN Page 3 Amount 9/2/2014 Prepare disposition letter 7.92 9/3/2014 Handle arraignment/pretriallin- custody calendar at Brookdale court 71.25 Review voicemails and emails regarding criminal cases 15.83 9/8/2014 Discuss upcoming cases with attorney Rodelius 23.75 9/9/2014 Correspond with defense attorneys, witnesses, victims, defendants, review discovery, note 47.50 files, look up criminal histories Preparation for 9110 cases 15,83 9/10/2014 Handle afternoon arraignment/pretrial calendar at Brookdale court 47.50 Attend arraignments and pretrial hearings 47.50 9111.12014 Preparation of one complaint 40A0 9/16/2014 Correspond with victims, defense attorneys, defendants, witnesses, review discovery, review 31.67 files in preparation for 9117 arraignment /pretrial calendar at Brookdale court, research criminal histories, note files Finish follow up from court, prepare memorandums to files, prepare letters to victims and 15.83 witnesses 9/17/2014 Handle arraignment/pretrial/in-custody calendar at Brookdale court 47.50 Preparation of four complaints 160.00 9/23/2014 Attend arraignments, settlement conferences, and pretrial hearings at Brookdale court 23.75 9/24/2014 Correspond with defense attorneys, 6ourt, review discovery, note files, research charging 47.50 issues, correspond with defendants Attend arraignments and pretrial hearings 47.50 9/25/2014 Phone call with public defender, prepare disposition letter, review cases in MNCIS, select 15.83 witnesses, prepare memorandums to file, prepare letters to victims and witnesses, schedule contested cases 9/26/2014 Correspond with defendants, victims, defense attorneys, review discovery, identify witnesses 31.67 for jury trials, dictate disposition letters, letters to victims, note files Open criminal files, preparation of criminal complaints; preparation of cases for court 148.75 calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period Open criminal files, preparation of criminal complaints; preparation of cases for court 105.00 calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period Open criminal files, preparation of criminal complaints; preparation of cases for court 52.50 calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period Open criminal files, preparation of criminal complaints; preparation of cases for court 8.75 calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period SUBTOTAL; [ 1,259.57] Vehicle Forfeiture; 8/26/2014 Review forfeiture cases 47.50 9/4/2014 Review forfeiture letter, prepare forfeiture letter and review emails, review case in MNCIS 47.50 SUBTOTAL, 1 95,00) CITY OF CORCORAN Page 4 Amount For professional services rendered $6,102.92 Client Expense Charges Criminal Expenses: Monthly support fee 14.43 SUBTOTAL: [ 14.431 Total Client Expense Charges $14.43 Total amount of this bill $6,117.35 Previous balance $4,047.62 9/23/2014 Payment -thank you ($4,047.62) Total: payments and adjustments ($4,047,62) Balance due t,/ $6,117.35 I hereby declare under the penalties of perjury that the foregoing statement for legal services is just and correct and that no part thereof has been paid. �e rey A. Carson, City Attorney SPP 19 2014 City of Corcoran 8200 County Road 116 Corcoran, MN 55340 L A N €wm Site to Fi &I 105 South Fifth ,UkNij Suit's 413 Minr' &l: )02i PAN 55401 F O R M 1 2 -9 00. Web: ian frr,17,nct N o. 22403 09/1012014 001 -Maple :Hill Estates 15P, FP anal Variance (city::: file 14- 001)ar� 40 - Final Plat Professional Services Employee Hours Rate Amount Lindahl, Kendra S 75 117.00 $87.75 Stanislowski, Max L 1.50 135.00 $202.50 Total Professional Services for 40 $290,25 Total Charges for 40 - Final Plat $290.25 Total Charges for .001 - Maple Hill Estates PP, FP and Variance (city file 14 -001) $290,25 ..003.- }Lennar Ravin ia FinM Plat, PUD Final Plan and Vacation (city 116 14,003] BC 30 - Review Application Professional: Services Employee Hours Rate Amount Lindahl, Kendra S 10.75 117.00 $1,257.75 Total Professional Services for 30 $1,257.75 53 Total Charges for 30 - Review Application $1,257.75 Total Charges for .003 - Lennar Ravinia Final Plat, PUD Final Plan and Vacation $1,257,75 (city file 14 -003) Project COR14012.GEN Corcoran Planning Services 005 _ Scherrdel LUGPA and PUD Sketch Plan {city f le J 4 •!K0.�] 1 30 - Review Application Professional Services Invoice 22403 Employee Hours Rate Amount Lindahl, Kendra S 3.50 117.00 $409,50 Matze, Mary L 2.00 75.00 $150.00 $988.50 Total Professional Services for 30 $559.50 .009:; City - initiated Ordinar ce Amendment for Sketch flans {city file 14- 009} Total Charges for 30 - Review Application $559.50 61 - Meeting with Applican t Professional Services Employee Lindahl, Kendra S Hours Rate Amount 2.25 117.00 $263.25 Employee Hours Rate Amount Undahl, Kendra S 3.00 117.00 $351.00 Matze, Mary L 8.50 75.00 $637.50 Total Professional Services for 30 $988,50 Total Charges for 30 - Review Application $988.50 Total Charges for .007 - Park Dedication Ordinance update (city file 14 -007) $988.50 .009:; City - initiated Ordinar ce Amendment for Sketch flans {city file 14- 009} 30 - Review ARpli cation Professional. Services Employee Hours Rate Amount Lindahl, Kendra S 1.00 117.00 $117.00 Total Professional Services for 30 $117.00 Total Charges for 30 - Review Application _ $117.00 Total Charges for .009 - City - initiated Ordinance Amendment for Sketch Plans $117.00 (city file 14 -009) Page 2 of 6 Project COR14012.GEN Corcoran Planning Services 010 Lake Independence Regiona 7railhead (Rz, SP and Variance) (city #i1e,14.01Q) 30 --Review Application Professional Services Invoice 22403 Employee Hours Rate Amount Lindahl, Kendra S 25 117.00 $29.25 Total Professional Services for 30 $29,25 Total Charges for 30 - Review Application $29.25 Total Charges for .010 - Lake Independence Regional Trailhead (RZ, SP and $29.25 Variance) (city file 14 -010) .013 = Administrative Permit for Sprint Antenna at 20140 CR 30 (city file 14 -013 }j 30 - Review application Professional Services Employee Hours Rate Amount Lindahl, Kendra S .50 117.00 $58.50 Total Professional Services for 30 $58,50 Total Charges for 30 - Review application $58.50 Total Charges for .013 - Administrative Permit for Sprint Antenna at 20140 CR 30 $58,50 (city file 14 -013) 30 - Review applicationa�j® Professional Services Employee_ Hours Rate Amount Lindahl, Kendra S 2.50 117.00 $292.50 Matze, Mary L 3.75 75.00 $281.25 Total Professional Services for 30 $573.75 Total Charges for 30 - Review application $573.75 Total Charges for .014 - Patnode Topo[Wetland Exemption at 22810 CR 50 (city $573.75 "V file 14 -014) 016 Peachtree - Transportataon Feasibility Study (city file 14.016) 30 - Review Application Professional Services Employee Hours Rate Amount Lindahl, Kendra S .50 117.00 $58.50 Total Professional Services for 30 $58,50 Total Charges for 30 - Review Application $58.50 Total. Charges for .016 - Peachtree - Transportation Feasibility Study (city file 14- $58.50 Q, Y/ 016) Page 3 of 6 Project COR14012.GEN Corcoran Planning Services 018 - Sprint Antenna at 7205 CR 101 Admin Permit (ciyr file I4 018) tl k .1 30 - Review Application Professional Services Invoice 22403 Employee Hours Rate Amount Lindahl, Kendra S 1.00 117.00 $117.00 Matze, Mary L 4.75 75.00 $35625 Total Professional Services for 30 Total Professional Services for 30 $473.25 Total Charges for 30 - Review Application $473.25 Total Charges for .018 - Sprint Antenna at 7205 CR 101 Admin Permit (city file 14- $47125 018) 019 - AT&T :antennas and equipment at 20140 CR 30 (city file 14- 019).1 30 - Review A1212lication Professional Services Employee Hours Rate Amount Lindahl, Kendra S 1.00 117.00 $117.00 Matze, Mary L 1.50 75.00 $112.50 Total Professional Services for 30 $229.50 Total Charges for 30 - Review Application $229.50 Employee Hours Rate Amount Lindahl, Kendra S .25 117.00 $29.25 Matze, Mary L 3.00 75.00 $225.00 Total Professional Services for 30 $254.25 Total Charges for 30 - Review Application $254.25 Total Charges for .020 - Freeland CUP for Accessory Structure at 8915 King Ben $254.25 I A, Road (city file 114 -020) Page 4 of 6 Project COR14012.GEN Corcoran Planning Services 021 Patnode Farms Prei"rminary;and Final Plat ;(city file 14 -029) 30 - Review Application Professional Services Invoice 22403 Employee Hours Rate Amount Lindahl, Kendra S T 1.75 �^ 117.00 $204.75 Matze, Mary L 11.75 75.00 $881.25 Total Professional Services for 30 $1,086.00 Total Charges for 30 - Review Application $1,086.00 �I , Total Charges for .021 - Patnode Farms Preliminary and Final Plat (city file 14- $1,086.00 021) 30 - Review A1212lication Professional Services Employee Lindahl, Kendra S Hours .75 Total Professional Services for 30 Rate Amount 117.00 $87.75 Total Charges for 30 - Review Application I)t9l.f0 ;0ar.r0 Total Charges for .022 - Hermann - Nagenast Easement Deed Correction (city file $87.73 .1?,/ 14 -022) 80 - ;;City Business Professional Services Employee Hours Rate Amount Lindahl, Kendra S 16,00 117.00 $2,106.00 Matze, Mary L 3.00 75.00 $225.00 Total Professional Services for $2,331.00 Total Charges for $2,331.00 Total Charges for .90 - City Business $2,331.00 MTG -,City Meeting Professional Services Employee Lindahl, Kendra S Total Professional Services for Total Charges for MTG - City Meeting Hours Rate Amount 1.00 100.00 $100.00 $1.00.00 Total Charges for $100.00 $100.00 Page 5of6 Project COR14012.GEN Corcoran Planning Services Invoice 22403 Reimbursables Payee Invoice Unit Rate Qty Markup Amount Lindahl, Kendra S 357 .00 71.02 1.00 $71.02 Lindahl, Kendra S 357 .00 20.34 1.00 $20.34 Total Reimbursable for $91.36 Total Charges for $91.36 Total Charges for - $91.36 Invoice Amount $8,849.36 Please remit to: Landform, 105 South Fifth Avenue, Suite 513, Minneapolis, MN 55401 Page 6 of 6 Linked Invoice Transactions - Landform Professional Services, LLC Invoice No.: 22403 Invoice Date: 9/1012014 Transaction ID: 6703 Labor Transactions PIE Date Employee Labor Code Work Date Hrs Effort COR14012.GEN- .001 -40 Final Plat 0811512014 Lindahl, Kendra S 8/6/2014 0.50 58.50 finalize plat for recording 08/1512014 Lindahl, Kendra S 8/12/2014 0.25 29.25 affidavit to file plat OB/1512014 Stanislowski, Max L 8/13/2014 1.00 135.00 Took plat to county to try to record it. 08/31/2014 Stanislowski, Max L 8/28/2014 0.50 67.50 Bring plat to county examiner of titles for review. Total for COR14012.GEN- .001 -40 2,25 290.25 COR14012.GEN- .003 -30 Review Application 08/15/2014 Lindahl, Kendra S 8/5/2014 0.50 58.50 review conditions of approval and discuss with city engineers/inspectors OB/1512014 Lindahl, Kendra S 8/13/2014 0.25 29.25 staff discussion of outstanding items 08/31/2014 Lindahl, Kendra S 8/20/2014 4.00 468.00 DRC meeting and follow up 08/31/2014 Lindahl, Kendra S 8/21/2014 1.00 117.00 follow to meeting yesterday 08/31/2014 Lindahl, Kendra S 8/25/2014 0.50 58.50 info from city attorney 08/31/2014 Lindahl, Kendra S 8/27/2014 1.00 117.00 final plat issues 08/31/2014 Lindahl, Kendra S 8/28/2014 1.50 175.50 call with Steve and Paul 08/31/2014 Lindahl, Kendra S 8/29/2014 2.00 234.00 review utility and grading plans and give comments to Kent/follow up with city attorney Total for COR14012,GEN- .003 -30 10.75 1,257.75 COR14012.GEN- .005 -30 Review Application 08/31/2014 Lindahl, Kendra S 8/25/2014 0.50 58.50 call from Paul /eaw from johnlprep for wed. 08/31/2014 Lindahl, Kendra S 8/27/2014 1.00 117.00 meeting with team and follow up 08/31/2014 Lindahl, Kendra S 8/28/2014 1.00 117.00 calWresearch on next steps and pod flexlfollow up with met council 08/31/2014 Lindahl, Kendra S 8/29/2014 1.00 117.00 review options for turnarounds/PUD issues 08/31/2014 Matze, Mary L 8/28/2014 1.50 112.50 Review zoning code to compare PUD flexibility. 08/31/2014 Matze, Mary L 8/29/2014 0.50 37.50 Review zoning code to compare PUD flexibility. Memo to staff. Total for COR14012.GEN- .005 -30 5.50 559,50 9/16/2014 1:54:14 PM 1 of 6 Linked Invoice Transactions - Landform Professional Services, LLC Invoice No.: 22403 Invoice Date: 9110/2014 Transaction ID: 6703 COR14012.GEN- .005 -61 Meeting with Applicant 0811512014 Lindahl, Kendra 5 phone call with Shardlow/financing discussion with 8radlreview Met Council report 0811512014 Lindahl, Kendra 5 meeting with developer 08/15/2014 Lindahl, Kendra 5 phone call with Paul Total for COR14012.GEN- .005 -81 COR14012.GEN- .007 -30 Review Application 08/15/2014 Matze, Mary L Review archived city files for park dedication requirements. 08/15/2014 Matze, Mary L Complete review of archived city files for park dedication requirements. 08/15/2014 Matze, Mary L Update spreadsheet with new information per KL's comments. 08/15/2014 Matze, Mary L Review tiles to determine ability to transfer trail easements into GIS. 08/15/2014 Lindahl, Kendra 5 historical research edits 08/15/2014 Lindahl, Kendra 5 park dedication history packet for P &T meeting 08/15/2014 Lindahl, Kendra S research Total for COR14012.GEN- .007 -30 COR14012.GEN- .009 -30 Review Application 08/31/2014 Lindahl, Kendra S PC reportlpacket 8/15/2014 0.50 58.50 8/6/2014 1.50 175.50 8/13/2014 0.25 29.25 Total for COR14012.GEN- .010 -30 2.25 263.25 8/4/2014 0.75 56.25 8/5/2014 3.75 281.25 8/6/2014 2.75 206.25 8/11/2014 1.25 93.75 8/5/2014 0.50 58.50 8/11/2014 2.00 234.00 8/14/2014 0.50 58.50 7/10/2014 11.50 988.50 8/26/2014 1.00 117.00 1.00 Total for COR14012.GEN- .009 -30 COR14012.GEN- .010 -30 Review Application 29.25 08/31/2014 Lindahl, Kendra S 8/21/2014 escrow letter 29.25 0.50 Total for COR14012.GEN- .010 -30 COR14012.GEN- .013 -30 Review application 06/30/2014 Lindahl, Kendra S 6/24/2014 review plans 58.50 0.50 Total for COR14012.GEN- .013 -30 COR14012.GEN- .014 -30 Review application 29.25 06/30/2014 Lindahl, Kendra S 6/24/2014 review plans/draft complete letter 07/15/2014 Lindahl, Kendra S 7/3/2014 call from applicantlreview materials 07/15/2014 Lindahl, Kendra S 7/8/2014 review plans 07/15/2014 Lindahl, Kendra S 7/10/2014 1.00 117.00 0.25 29.25 0.25 29.25 0.50 58.50 0.50 58.50 0.50 58.50 0.50 58.50 0.25 29.25 0.50 58.50 9/16/2014 1:54:14 PM 2 of 6 Linked Invoice Transactions - Landform Professional Services, LLC Invoice No.: 22403 Invoice Date: 911012014 Transaction ID: 6703 CC packet 0711512014 Lindahl, Kendra S 7/14/2014 0.25 29.25 council packet to city 07/15/2014 Lindahl, Kendra S 7/15/2014 0.50 58.50 caltlemail from surveyor about platting requirements 07115/2014 Matze, Mary L 7/3/2014 3.00 225.00 Prepare staff report and resolution. 07/15/2014 Matze, Mary L 7/8/2014 0.50 37.50 Revise staff report. 0711512014 Matze, Mary L 7/9/2014 0.25 18.75 Revise staff report and resolutions. Total for COR14012.GEN- .014 -30 6.25 573.75 COR14012.GEN- .016 -30 Review Application 07115/2014 Lindahl, Kendra S 7/15/2014 0.50 58.50 review feasibility study draft from Kent Total for COR14012.GEN- .016 -30 0.50 58.50 COR14012.GEN- .018 -30 Review Application 07/31/2014 Matze, Mary L 7/16/2014 0.50 37.50 Draft administrative approval letter. 07/3112014 Matz &, Mary L 7/17/2014 2.00 150.00 Review site plans and correspond with applicant to clarify placement. 07/31/2014 Matze, Mary L 7/25/2014 0.25 18.75 Discuss required documents with applicant. 07/31/2014 Lindahl, Kendra S 7/25/2014 0.25 29.25 questions from applicant 07131/2014 Lindahl, Kendra S 7/29/2014 025 29.25 calt about building permit status 07/31/2014 Matze, Mary L 7/28/2014 1.00 75.00 Prepare administrative permit and communicate with applicant about submission. 0711512014 Lindahl, Kendra S 7/8/2014 0.25 29.25 review application 07/15/2014 Lindahl, Kendra S 7/15/2014 0.25 29.25 additional submittal materials from applicant 07/15/2014 Matze, Mary L 7/9/2014 1.00 75.00 Review application for completeness. Draft incomplete letter. Total for COR14012.GEN- .018 -30 5.75 473.25 COR14012.GEN- .019 -30 Review Application 0711512014 Lindahl, Kendra S 7/1/2014 0.25 29.25 project set up 07/15/2014 Lindahl, Kendra S 7/3/2014 0.50 58.50 review materials 07/15/2014 Lindahl, Kendra S 7/10/2014 0.25 29.25 question from applicant 0711512014 Matze, Mary L 7/3/2014 1.50 112.50 911612014 1:54:14 PM 3of6 Linked Invoice Transactions o Landform Professional Services, LLC Invoice No.: 22403 Invoice Date: 9110/2014 Transaction ID: 6703 Review application forcompleteness and prepare approval letter. Total for COR14012.GEN- .019 -30 2.50 229,50 COR14012.GEN- .020 -30 Review Application 07/31/2014 Matze, Mary L 7122/2014 1.25 93.75 Review application for completeness and draft letter. 07/31/2014 Matze, Mary L 7/23/2014 0.50 37.50 Update incomplete letter to reflect additional comments from Corcoran staff. 07/31/2014 Matze, Mary L 7/24/2014 1.00 75.00 Update incomplete letter. 07/31/2014 Matze, Mary L 7/25/2014 0.25 18.75 Revise incomplete letter and send to applicant. 08/15/2014 Lindahl, Kendra S 8/14/2014 0.25 29.25 call from BO about application Total for COR14012.GEN- .020 -30 3.25 254.25 COR14012.GEN- .021 -30 Review Application 07/34/2014 Matze, Mary L 7/29/2014 1.50 112.50 Review application materials; send complete letter. 07/31/2014 Lindahl, Kendra S 7/29/2014 0.25 29.25 wetland report1set up file 08/31/2014 Matze, Mary L 8/20/2014 1.00 75.00 Update staff report and resolution to reflect the Hennepin County Transportation letter. 08/31/2014 Matze, Mary L 8/21/2014 0.75 56.25 Revise staff report and resolution. 08/31/2014 Matze, Mary L 8/25/2014 1.25 93.75 Revise staff report and resolution. 08/31/2014 Matze, Mary L 8/26/2014 0.50 37.50 Assemble PCpacket 08115/2014 Matze, Mary L 8/12/2014 1.50 112.50 Review plat and draft staff report. 08/15/2014 Matze, Mary L 8/13/2014 3.50 262.50 Draft staff report and resolution for planning commission. 08/1512014 Matze, Mary L 8/15/2014 1.75 131.25 Revise staff report. 08115/2014 Lindahl, Kendra S 8/14/2014 0.50 58.50 PC packet 08/31/2014 Lindahl, Kendra S 8/21/2014 0.25 29.25 PC packet 08/31/2014 Lindahl, Kendra S 8125/2014 0.25 29.25 PC packet 08/31/2014 Lindahl, Kendra S 8/26/2014 0.50 58.50 finalize PC packet Total for COR14012.GEN- .021 -30 13.50 1,086.00 COR14012.GEN- .022 -30 Review Application 08/1512014 Lindahl, Kendra S 8/7/2014 0.25 29.25 9116/2014 1:54:14 PM 4 of 6 Linked Invoice Transactions - Landform Professional Services, LLC Invoice No.: 22403 Invoice Date: 9/10/2014 Transaction ID: 6703 project setup /distribution 0811512014 Lindahl, Kendra S 8/13/2014 Coordination with Jeff 87.75 08/31/2014 Lindahl, Kendra S 8/2012014 review materials from attorney 131.25 Total for COR14012,GEN- .022 -30 117.00 COR14012.GEN -.90 City Business 351.00 08/15/2014 Matze, Mary L 811412014 Draft memo for development sign policy. 117.00 08115/2014 Matze, Mary L 8/15/2014 Draft development sign policy. 29.25 08/15/2014 Lindahl, Kendra S 8/4/2014 DRC agendalzoning calls 234.00 08/15/2014 Lindahl, Kendra S 8/6/2014 office hours 117.00 0811 512 01 4 Lindahl, Kendra S 8/7/2014 callslemails 117.00 08/15/2014 Lindahl, Kendra S 8/11/2014 DRC /zoning calls 08/15/2014 Lindahl, Kendra S 8/13/2014 office hours 08/15/2014 Lindahl, Kendra S 8/1512014 development sign policy 08/31/2014 Lindahl, Kendra S 8119/2014 zoning callslemails 08/31/2014 Lindahl, Kendra S 812012014 office hours 08/31/2014 Lindahl, Kendra S 8/21/2014 zoning callslemailslplanning project memo and development sign memo for council packet 08/31/2014 Lindahl, Kendra S 8/2512014 pc agenda/dre agenda 08/31/2014 Lindahl, Kendra S 8/26/2014 PC packe t 08/31/2014 Lindahl, Kendra S 8/27/2014 office hours 08/31/2014 Lindahl, Kendra S 8/29/2014 mist. zoning & planning emailslphone calls Review met council request for feedback on 2020 and 2030 forecasts 0.25 0.25 29.25 29.25 0.75 87.75 1.25 93.75 1.75 131.25 1.00 117.00 3.00 351.00 0.50 58.50 1.00 117.00 2.75 321.75 0.25 29.25 0.50 58.50 2.00 234.00 2.00 234.00 1.00 117.00 1.00 117.00 1.00 117.00 2.00 234.00 Total for COR14012.GEN -.90 21.00 2,331.00 COR14012.GEN -MTG City Meeting 08/31/2014 Lindahl, Kendra S 8/28/2014 1.00 100.00 council meeting Total for COR14012.GEN -MTG Total labor 9116120141:54:14 PM 1.00 100.00 88.50 8,758.00 5of6 Linked Invoice Transactions - Landform Professional Services, LLC Invoice No.; 22403 Invoice Date: 9/1012014 Transaction ID: 6703 Employee Reimbursable Transactions Check No. Payee Expense Code Check Date Units Effort COR14012.GEN -.90 City Business 357 Lindahl, Kendra S Company Car Mileage 8/31/2014 20.34 20.34 office hours Total for COR14012.GEN -.90 20.34 20.34 COR14012.GEN -.99 City Expenses 357 Lindahl, Kendra S Company Car Mileage 8/31/2014 10.00 10.00 Office hours 357 Lindahl, Kendra S Company Car Mileage 8/31/2014 20.34 20.34 office hours 357 Lindahl, Kendra S Company Car Mileage 8/31/2014 20.34 20.34 office hours 357 Lindahl, Kendra S Company Car Mileage 8/31/2014 20.34 20.34 council meeting Total for COR14012.GEN -.99 71.02 71.02 Total reimbursements 91.36 91.36 9/16/2014 1:54:14 PM 6 of 6 Northland Securities, Inc. 45 South 7th Street Suite 2000 Minneapolis, MN 55402 -1625 LISA Voice: C-12- 851 -5900 Fax- 61.2 -BS1 -5951 Sold To: NORTHLAND SECURITIES CITY OF CORCORAN Brad Martens CITY HALL --8200 CO. ROAD 116 CORCORAN, MN 55340 -2100 Customer PO :Financial Planning Payment Terms Net 30 Days Description T'or- services related to financial Please see :attached detail. S E P 16 2014 Sales Rep ID g, including for Tax Increment Invoice Number: 3838 Invoice Date: 9/16/14 Page: 1 Due Date 10/16/14 1,120.00 Subtotal 1, 120.00 Sales Tax Total Invoice Amount 1,120.00 Cheek No: Payment Received TOTAL Northland Securities; Inc. 45 South 7th Street, Suite 2000, Minneapolis, MN 55402 Toll r.Ee 1- 800 -851 -2920 ,mUwi 612- 851 -5900 F- 612 -851 -5987 www.notthlandsecuri ties. cam Member FINRA and SIPC t: NORTHLAND STRATEGIES 5p.e.cia4 Projects Group INVOICE SUPPLEMENT Client: City of Corcoran Project: Financial Planning, Including for Tax Increment Fund Contact: Brad Martens City Administrator City of Corcoran 8200 County Road 116 Corcoran, Minnesota 55340 Billing Period: August 2014 Services Performed • Update financial plan to include funding for parks • Submit final draft to City • Finalize draft of plan and send to City for distribution to City Council Staff Time Position Hours Rate Billable Senior Professional 7.00 $160 $1,120.00 Professional - $135 $0.00 Support - $105 $0.00 Total Staff 7.00 $1,120:00 Expenses Mileage $0.00 Printing $0.00 Other (adjustment to stay within budget) $0.00 Total Expenses $0.00 TvEal This Period $1,T20 QO Project Summary Total Budget* $ - Billed This Period ($1,120.00) Billed Previous ($5,600.00) Budget Remaining * $ (6,720.00) *Working on hourly basis at direction of City. Northland Securities, Inc. Page 2 of 2 STATEMENT 29 -Sep -14 ROLF ERICKSON ENTERPRISES, INC. SOUTWEST ASSESSING P O BOX 47841 PLYMOUTH, MN 55447 CITY OF CORCORAN 8200 Co. Rd. 116 CORCORAN, MN 55340 SEPTEMBER 2014 ASSESSING FEE COUNTY DATA FEE $4,399.00 $14.19 TOTAL $4,413.19 1 ^_ e ck Engineers * Scientists Business Professionals September 17, 2014 Mr. Brad Martens City Administrator City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Dear Brad: SEP 2 2 2014 Wenck Associates, Inc. 1800 Pioneer Creek Center P.O. Sox 249 Maple Plain, MN 55359 -0249 (800 )472 -2232 (763( 479 -4240 Fax (763) 479 -4242 wenckmp @wenck.cam www.wenck.cam Enclosed are our invoices for August 2014. Unbilled time totaled 11.3 hours last month and includes unbilled meeting and preparation time and work on Lennar's Ravinia development. Major items for general engineering include MnDOT State Aid and pavement management (local road paving). The summary table on the next page separates city expenses from escrow amounts. More details about each line item can be found on individual invoices. If you have any questions as you review this letter or our invoices, please contact me at 763- 479 -4209 or ktorve @wenck:com, or at City Hall. Sincerely, WENCK ASSOCIATES INC. Kent To rve, P. E. Principal T:'2294- Corcaranllnvoices and Budget Tracker etc120145August 2014August 2014 cover lener.docx City of Corcoran September 17, 2014 f Invoice # Page 2 of 3 City of Corcoran August 2014 Invoices Wenck Phase # Project name j Amount I Total project # 05 Preliminary /Special Survey $451.00 10 Project Closeout $488.30 14 MCES Forcemain Construction $75.50 SUBTOTAL $1,014.80 500 -01 General $420.00 500 -02 Council Meetings and Engineering Administrative $353.00 600 -01 Stormwater /WCA General Tasks $282.00 700 -01 M nDOT State Aid $1,812.00 $1,228.50 700 -05 Pavement Management and CIP $3,864,00 800 -18 Water Utility General Engineering $145.20 SUBTOTAL $6,886.20 05 Preliminary /Special Survey $451.00 10 Project Closeout $488.30 14 MCES Forcemain Construction $75.50 SUBTOTAL $1,014.80 050 Pre - Design Cost Updating $993.00 200 Route Surveying and Easements $3,086,00 300 Property Owner Coordination $99.00 SUBTOTAL $4,178.00 CITY PROJECTS TOTAL $13,307.50 Continued on next page T:`« 294- Ccrcoran%1nvoice5 and Budget Tracker etc120141August 2014Vtugust 2014 cover letter.doc . We n e K Engineers • Scientists Business Professionals 200 Route Surveying & Draft Easements $96.00 400 Initial Construction Plan Engineering $75.50 500 Appraisal, Property Access, Legal & Negotiation Efforts $1,057.00 SUBTOTAL $1,228.50 050 Pre - Design Cost Updating $993.00 200 Route Surveying and Easements $3,086,00 300 Property Owner Coordination $99.00 SUBTOTAL $4,178.00 CITY PROJECTS TOTAL $13,307.50 Continued on next page T:`« 294- Ccrcoran%1nvoice5 and Budget Tracker etc120141August 2014Vtugust 2014 cover letter.doc . We n e K Engineers • Scientists Business Professionals City of Corcoran September 17, 2014 Invoice # Wenck Phase # Project name (Escrow Number) proiect # Page 3 Of 3 Amount I Total 100 Preliminary Survey, Wetlands, Utilities, Easements $1,734.71 400 Construction $1,968.00 SUBTOTAL $3,702.71 100 Project Engineering and Planning ( #500 - 20337) $528.18 300 Transportation ( #500 - 20346) $23.20 400 Sewer and Water ( #500 - 20345) $1,306.80 f SUBTOTAL 1 $1,858.18 ESCROW PROJECTS SUBTOTAL $46,070.50 AUGUST 2014 TOTAL $59,378.00 M M IM T: 12294- CorcoraMinvolcas and Budget Tracker etc120141Au®ust20141August 2014 co,•erleuer.do" y yenck Engineers o Scientists Business Professionals NA NA $9,804.20 SUBTOTAL $9,804.20 11404632 2294 -18 souibeast'DlstrictSevver:and Water P ct (G /L #500 20320) 100 Wetland Delineation and Application $738,00 200 Route Surveying and Easements $2,636.48 300 Property Owner Coordination $193.90 400 Initial Construction Plan Engineering $6,425.00 500 Appraisal, Property Access, Legal $3,040.73 900 Construction Inspection $17,671.40 SUBTOTAL $30,705.41 100 Preliminary Survey, Wetlands, Utilities, Easements $1,734.71 400 Construction $1,968.00 SUBTOTAL $3,702.71 100 Project Engineering and Planning ( #500 - 20337) $528.18 300 Transportation ( #500 - 20346) $23.20 400 Sewer and Water ( #500 - 20345) $1,306.80 f SUBTOTAL 1 $1,858.18 ESCROW PROJECTS SUBTOTAL $46,070.50 AUGUST 2014 TOTAL $59,378.00 M M IM T: 12294- CorcoraMinvolcas and Budget Tracker etc120141Au®ust20141August 2014 co,•erleuer.do" y yenck Engineers o Scientists Business Professionals City of Corcoran rax kmi)4ry� L e-mail: accoun6 Rtk,00m 8200 County Road 116 Corcoran, MN 55340 Project 2244 -01 Corcoran General Engineering Services Professional Services Through August 31, 2014 Phase 500 -01 General Professional Personnel Hours Rate Amount Nelson, Susan 7.00 60.00 120.00 Totals 7.00 120.00 Total Labor 420.00 Phase Total $420.00 Phase 500 -02 Council Meetings and Engineering Administrative _ W _ _ _ �. Professional Personnel Hours Rate Amount Torve, Kent 3.00 121.00 363.00 Totals 3.00 363.00 Total Labor 363.00 Phase Total $363.00 Phase 600 -01 Stormwater/WCA General Tasks ------------ "` Professional Personnel Hours Rate Amount Nelson, Susan 4.70 60.00 282.00 Totals 430 282.00 Total Labor 282.00 Phase Total: $282.00 -------------------------------------------------- Phase 700 -01 MnDOT State Aid Professional Personnel Hours Rate Amount Claridge, Dale 12.00 151.00 1,812.00 Totals 12.00 1,812.00 Total Labor 1,812.00 Phase Total $1,812,00 ------------------------------------------------ Phase 700 -05 Pavement Management and CIP _ INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 18% annurn interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Project 2294 -01 Corcoran General Engineering Services Invoice 11404504 Professional Personnel Total Labor 3,864.00 Phase Total $3,864.00 Phase 800-18 Water Utility General Engineering. i . Professional Personnel Hours Rate Amount Torve, Kent 1.20 121.00 145.20 Totals 1.20 145.20 Total Labor 145.20 Phase Total $145.20 Total Invoice Amount $6,886.20 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 18% annum Page 2 interest /finance charge. Please reference the invoice number when sending payment, Federal Tax ID #41- 1520095 Hours Rate Amount Johnson, Michael 3.50 88.00 308.00 Kaczmarek, Hagen .90 73.00 65.70 Libby, Heather 18.00 105.00 1,890.00 Marketon, Jeanie 1.00 60.00 60.00 Mattson, Kevin 2.00 96.00 192.00 Nelson, Susan 1.70 60.00 102.00 Torve, Kent 8.30 121.00 1,004.30 Vander Top, Vincent 2.00 121.00 242.00 Totals 37.40 3,864.00 Total Labor 3,864.00 Phase Total $3,864.00 Phase 800-18 Water Utility General Engineering. i . Professional Personnel Hours Rate Amount Torve, Kent 1.20 121.00 145.20 Totals 1.20 145.20 Total Labor 145.20 Phase Total $145.20 Total Invoice Amount $6,886.20 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 18% annum Page 2 interest /finance charge. Please reference the invoice number when sending payment, Federal Tax ID #41- 1520095 Brad Martens "Xkmj)�it"'gz e-"11l aaounbwCft* ck,mrn City of Corcoran 300.00 8200 County Road 116 Total Units Corcoran, MN 55340 Project 2294 -10 Sewer and Water Planning 300.00 Professional Services Through August 31, 2014 — Phase 05 PRELIMINARY /SPECIAL SURVEY — — — — — — — — — — — — — — Professional Personnel Phase 10 PROJECT CLOSEOUT Hours Rate Amount Claridge, Dale 8/28/2014 1,00 151.00 151.00 Followup with City and MCES on payment of pay request #3, documentation, communication Totals 1.00 151,00 Total Labor 151 nn Unit Billing Trimble GPS Unit 300.00 Total Units 300.00 300.00 Phase Total $451.00 Phase 10 PROJECT CLOSEOUT — ------ — Professional Personnel Hours Rate Amount Libby, Heather 8/20/2014 2.00 105.00 210.00 pay request and change order Torve, Kent 8/20/2014 1.50 121.00 181.50 final pay request and project closeout Torve, Kent 8/21/2014 .80 121.00 96.80 final pay request to packet Totals 4.30 48830 Total Labor 488.30 Phase Total $488.30 -------------------------------------------------- Phase 14 MCES Forcemain Construction Professional Personnel Hours Rate Amount Claridge, Dale 8/11/2014 .50 151.00 75.50 Followup on MCES Pay Claim #3 Totals .50 75.50 Total Labor 75.50 Phase Total $75.50 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 18% annum interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Project 2294 -10 Sewer and Water Planning Invoice 11404506 Total Invoice Amount $1,014.80 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 180% annum Page 2 interest /finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 invoice August 31, 2014 Invoice No: 11404511 Brad Martens City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Project 2294 -17 Lennar Development Professional Services Through August 31 2014 Professional Personnel Mathisen, Cody Mattson, Kevin Schmidt, Rowdy Templin, Kirby Terhaar, Edward Torve, Kent Wilson, Evan Totals Total Labor Wenck Wenck gssaciges, Inc. M1 Pioneer Creek Center P.O. Box 299 Maple Pb1n, MN 55359 -0299 (753) 479.4200 NX (763) 479 -4242 e-rra0: accountirg@"(:k.=n Hours Rate Amount 2.00 45,00 90.00 37-00 96.00 3,552.00 24.50 92.00 2,254.00 8.60 72.00 619.20 5.00 150.00 750.00 19.00 121.00 2,299.00 5.00 48.00 240,00 101.10 9,804.20 9,804.20 Total Invoice Amount $9,804.20 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 180% annum interest /finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Invoice August 31, 2014 Invoice No: 11404632 Brad Martens City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Project 2294 -18 Southeast District Sewer and Water Project Wenck Wenck Associates, Inc. W) Pioneer Creek Center P,D, $m 249 Maple plain, MN $5359 -0249 (763) 479.4200 pax (763) 479 -4242 email: accaoeting5vmnck.ccm Professional Services Through August 31, 2014 Phase 100 Wetland Delineation and Application Professional Personnel Hours Rate Amount Mathisen, Cody 3.00 45.00 135.00 Summers, Matthew 1.00 73.00 73.00 Totals 4.00 208,00 Total Labor 208,00 Outside Services U.S. Bank 530.00 Outside Services Total 530.00 530.00 Phase Total $738.00 -------------------------------------------------- Phase 200 Route Surveying and Easements Professional Personnel Unit Billing Trimble GPS Unit 525.00 Mileage MP 2013 F150 XL Supercab 139 LMA 158.0 Miles @ 0.56 88.48 Hubs 12" 45.00 Lath 36" 5,0 Lath @ 26.00 130.00 Total Units 788.48 788.48 Phase Total $2,636.48 . Phase 300 Property Owner Coordination � INVOICES ARF DUE UPON PRESENTATION, Invoice balances not paid within 30 days of invoice are subject to 1 -1/20A 18% annum interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Hours Rate Amount Mathisen, Cody 13.50 45.00 607.50 Schmidt, Rowdy 2.00 92.00 184.00 Simonson, Lucas 6.00 45.00 270.00 Torve, Kent 6.50 121.00 786.50 Totals 28.00 1,848.00 Total Labor 1,848.00 Unit Billing Trimble GPS Unit 525.00 Mileage MP 2013 F150 XL Supercab 139 LMA 158.0 Miles @ 0.56 88.48 Hubs 12" 45.00 Lath 36" 5,0 Lath @ 26.00 130.00 Total Units 788.48 788.48 Phase Total $2,636.48 . Phase 300 Property Owner Coordination � INVOICES ARF DUE UPON PRESENTATION, Invoice balances not paid within 30 days of invoice are subject to 1 -1/20A 18% annum interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Project 2294 -18 Southeast District Sewer and Water Proje Invoice 11404632 Professional Personnel Hours Rate Amount Jenkins, Jody .20 69.00 13.80 Mathisen, Cody 4.00 45.00 180.00 Tota Is 4.20 19180 Total Labor 193.80 Phase Total $193.80 Phase 400 Initial Construction Plan Engineering i . Professional Personnel Hours Rate Amount Claridge, Dale 18.00 151.00 2,718.00 Kelly, Patricia .50 55.00 27.50 Knutson, Kara 4.00 84.00 336.00 Mathisen, Cody 6.00 45.00 270.00 Mathisen, Cody Ovt 2.50 45.00 112.50 Mattson, Kevin 3.00 96.00 288.00 Schmidt, Rowdy 17.00 92.00 1,564.00 Torve, Kent 9.00 121.00 1,089.00 Totals 60.00 6,405.00 Total Labor 6,405.00 Unit Billing AutoCAD/Intergraph Use 20.00 Total Units 20.00 20.00 Phase Total $6,425.00 Phase 500 Appraisal, Property Access, Legal and Negotiation Efforts s Professional Personnel Hours Rate Amount Claridge, Dale 6.00 151.00 906.00 Jenkins, Jody .60 69.00 41.40 Knutson, Kara 1.50 84.00 126.00 Torve, Kent 12.90 121.00 1,560.90 Totals 21.00 2,634.30 Total Labor 2,634.30 Outside Services U.S. Bank 400.00 Outside Services Total 400.00 400.00 Reimbursable Expenses Postage and Shipping 6.43 Total Reimbursables 6.43 6.43 Phase Total $3,040.73 Phase 900 Construction Inspection .w Professional Personnel Hours Rate Amount Daniels, Peter .70 97.00 67.90 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 180/h annum Page 2 interest /finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Project 2294 -18 Southeast District Sewer and Water Proje Invoice 11404632 Halls, Matthew 38.50 80.00 3,080.00 Heckman, Micah 2.00 78.00 156.00 Libby, Heather 1.00 105.00 105.00 Louwagie, Shawn 1.00 90,00 90.00 Mathisen, Cody 73.50 45.00 3,307.50 Mathisen, Cody Ovt 9.00 45.00 405.00 Mattson, Kevin 79.00 96.00 7,584.00 Schmidt, Rowdy 30.00 92.00 2,760.00 Ward, Jared 1.00 116,00 116.00 Totals 235.70 17,671.40 Totai Labor 17,671.40 Phase Total $17,671.40 Total Invoice Amount $30,705.41 INVOICFS ARE DUE UPON PRESENTATION, Invoice balances not paid within 30 days of invoice are subject to 1 -1/211/o 180% annum Page 3 interest/fi nance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Invoice August 31, 2014 Invoice No: 11404633 Brad Martens City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Project 2294 -20 CSAH 101 and Gleason Road Turn Lanes Professional Services Through August 31. 2014 Wenck Wend Awomtes, Inc, 1800 Amreer creek Center PA, Box 249 Mapit.%h,MN 55359�TY (763)479.4200 fax (763) 479 -4242 e -mat: aCwAhng@r wek.osn Phase 100 Preliminary Survey, Wetlands, Utilities and Easements Professional Personnel Hours Rate Amount Boll, Wesley 8.70 98.00 852.60 Mathisen, Cody Ovt 1.50 45.00 67.50 Summers, Matthew 5.50 73.00 401.50 Torve, Kent 1.50 121.00 181.50 Totals 17.20 1,503.10 Total Labor 1,503.10 Outside Services U.S. Bank 230.00 Outside Services Total 230.00 230.00 Reimbursable Expenses Postage and Shipping 1.61 Total Reimbursables 1.61 1.61 Phase Total $1,734.71 -------------------------------------------------- . Phase 400 Construction Professional Personnel Hours Rate Amount Mattson, Kevin 20.50 96.00 1,968.00 Totals 20.50 1,968.00 Total Labor 1,968.00 Phase Total $1,968.00 Total Invoice Amount $3,702.71 INVOICES ARE DUE UPON PRESENTATION. Involce balances not paid within 30 days of invoice are subject to 1 -112% 18% annum interest /finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Ilnvoice Route Surveying & Draft Easements p Wenck August 31, 2014 Professional Personnel WenekAmdates,Im. Invoice No: 11404519 = Pbneer Creek Umber PA. lox 249 Rate Maple Plain, MN 55359 -0249 (763) 479.42DD Brad Martens Fex (763) 4794242 96.00 ;rma,bnqCk'C0M City of Corcoran 2.00 8200 County Road 116 96.00 Corcoran, MN 55340 Tota I Labor Project 2294 -21 Watermain CSAH 101 Professional Services Through August 31, 2014 Phase 200 Route Surveying & Draft Easements Professional Personnel Hours Rate Amount Wilson, Evan Ovt 2.00 48.00 96.00 Totals 2.00 96.00 Tota I Labor 96.00 Phase Total $96,00 -------------------------------------------------- 400 Initial Construction Plan Engineering Professional Personnel Hours Rate Amount Claridge, Dale .50 151.00 75.50 Totals .50 75.50 Total Labor 75.50 Phase Total $75.50 Phase 500 Appraisal, Property Access, Legal & Negotiation. Efforts — — — — — — Professional Personnel Hours Rate Amount Claridge, Dale 7.00 151.00 1,057.00 Totals 7.00 1,057 .00 Total Labor 1 057 00 Phase Total $1,057.00 Total Invoice Amount $1,22830 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/20/b 18% annum interest /finance charge. Please reference the invoice number when sending payment Federal Tax ID #41- 1520095 Project 2294 -21 Watermain CSAH 101 Invoice 11404519 Billing Backup Friday, September 05, 2014 WAI - Wenck Associates, Inc. Invoice 11404519 Dated 8/31/2014 1:04:45 PM Project 2294 -21 Watermain CSAH 101 Phase 200 Route Surveying & Draft Easements - ! .. s _ _ Professional Personnel INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 180% annum Page 2 interest/finance charge. Please reference the invoice number when sending payment, Federal Tax ID #41- 1520095 Hours Rate Amount 613 15049 - Wilson, Evan 8/22/2014 Ovt 2.00 48.00 96.00 staked WM and FM with Matt Halls Totals 2.00 96.00 Total Labor 96.00 Phase Total $96.00 Phase 400 Initial Construction Plan Engineering Professional Personnel Hours Rate Amount 109 30013 - Claridge, Dale 8/11/2014 .50 151.00 75.50 Henn Co Road /Utility Permits Totals .50 75.50 Total Labor 75.50 Phase Total $75.50 Phase i 500 Appraisal, Property Access, Legal & Negotiation Efforts Professional Personnel Hours Rate Amount 109 30013 - Claridge, Dale 8/1/2014 1.50 151.00 226.50 Prepare transmittal letter and send out easement agreements, send out counter offer letter 109 30013 - Claridge, Dale 8/12/2014 1.00 151.00 151.00 Prepare Easement agreements 109 30013 - Claridge, Dale 8/13/2014 1.50 151.00 226.50 Prepare and finalize Easement agreements, affidavit of mailing 109 30013 - Claridge, Dale 8/14/2014 1.00 151.00 151.00 Update easement agreements and send out 109 30013 - Claridge, Dale 8/15/2014 1.50 151.00 226.50 Easement agreements, work coordination and filing 109 30013 - Claridge, Dale 8/29/2014 .50 151.00 75.50 Followup on easement acquisition status Totals 7.00 1,057,00 Total Labor 1,057.00 Phase Total $1,057.00 Project Total $1,228.50 Total this Report $1,228.50 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 180% annum Page 2 interest/finance charge. Please reference the invoice number when sending payment, Federal Tax ID #41- 1520095 invoice August 31, 2014 f __ _ Wenck Wenck Aswaot%, Inc. Invoice No: 11404522 IBM Pkaneer Creek center P'0. Box 249 Maple Pbin, MN 55359 -0249 (763) 479 -4200 Brad Martens Fw(763)479 -0242 City of Corcoran a mil. 8200 County Road 116 Corcoran, MN 55340 Project B2294 -0023 Downtown Utility and Street Project 2014 Professional Services Through August 31, 2014 Phase 050 Pre - Design Cost Updating Professional Personnel Hours Rate Amount Libby, Heather 6.00 105.00 630,00 Torve, Kent 3.00 121.00 363.00 Totals 9.00 993.00 Total Labor 993.00 Phase Total $993.00 w. Phase 200 Route Surveying and Easements Professional Personnel Hours Rate Amount Halls, Matthew 28.00 80.00 2,240.00 Mattson, Kevin 1.00 96.00 96,00 Totals 29.00 2,336.00 Total Labor 2,336.00 Unit Billing Trimble GPS Unit 750.00 Total Units 750.00 750.00 Phase Total $3,086.00 -- — — ' i — — _ — _ — ! Phase 300 Property Owner Coordination .w ------ Professional Personnel Hours Rate Amount Shuck, Jordan 1,00 89.00 89.00 Totals 1.00 89.00 Total Labor 89.00 Unit Billing Geographic Information System 1.0 Unit @ 10.00 10.00 Total Units 10.00 10.00 Phase Total $99.00 Total Invoice Amount $4,178.00 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -112910 180/c annum interest finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Project B2294 -0023 Downtown Utility and Street Project 2014 Invoice 11444522 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 18% annum Page 2 interest /finance charge. Please reference the invoice number when sending payment. Federal Tax ID #11- 1520095 Brad Martens fax kfw) 91V -11V �.I, ��bny�ck can City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Project B2294 -0024 Peachtree Development Professional Services Through August 31, 2014 Phase 100 Project Engineering and Planning Professional Personnel Hours Rate Amount Libby, Heather 2.00 105.00 210.00 Torve, Kent 2.50 121.00 302.50 Totals 4.50 512.50 Total Labor 512.50 Reimbursable Expenses Mileage - Reimbursable 15.68 Total Reiimbursables 15,68 15,68 Phase Total $528.18 ------------------------------------------ Phase 300 Transportation ! — — — — Professional Personnel Hours Rate Amount Ward, Jared .20 116.00 23.20 Totals .20 23.20 Total Labor 23.20 Phase Total $23.20 Phase 400 Sewer and Water _ _ _ i Professional Personnel Hours Rate Amount Torve, Kent 10.80 121.00 1,306.80 Totals 10.80 1,306.80 Total Labor 1,306.80 Phase Total $1,306.80 Total Invoice Amount $1,858.18 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/211/b 1811/o annum interest /finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 STAFF REPORT Agenda Item. 8a. Council Meeting: Prepared By: October 9, 2014 Brad Martens Topic: Action Required: Parks and Trails Commission — Resolution Direction 2014 -01 Summary: The Parks and Trails Commission have been discussing parks planning for the City of Corcoran. In the process of its discussion, the commission felt it was important to formalize its opinions on the Roehlke property options that exist for the City. To that end the commission adopted Resolution 2014 -01 which is attached to this report. Staff requests the City Council receive the Resolution and direct the Parks and Trails Commission on action related to the Roehlke property. Financial /Budget: Three options exist to purchase the Roehlke property: • Option 1: Balance of west farm o $598,000 + 2% per annum from July 1, 2014 o Option expires April 2017 • Option 2: South half of east farm o $520,000 + 2% per annum from July 1, 2014 o Option Expires April 2017 • Option 3: North half of east farm o $520,000 + 2% per annum from July 1, 2014 o Option expires April 2019 A park dedication cost analysis estimated $2,500,000 in complex facilities. Alignment with Values: This item relates to the following adopted values: total costs to build athletic EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost - effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Options: 1. Receive Parks and Trails Commission Resolution 2014 -01 and direct the commission to take action to plan for the development of the Roehlke property. Page 2 2. Receive Parks and Trails Commission Resolution 2014 -01 and direct the commission to discontinue planning for the Roehlke property. Recommendation: Receive Parks and Trails Commission Resolution 2014 -01 and direct the commission to take action to plan for the development of the Roehlke property. Council Action: Consider a motion to receive Parks and Trails Commission Resolution 2014 -01 and direct the commission to take action to plan for the development of the Roehlke property. Attachments: 1. Parks and Trails Commission Resolution 2014 -01 City of Corcoran County of Hennepin State of Minnesota PARKS AND TRAILS COMMISSION RESOLUTION NO. 2014 -01 Motion By: Krueger Seconded By: Dale September 23, 2014 RESOLUTION SUPPORTING THE DEVELOPMENT OF PARK SPACE ON THE ROEHLKE PROPERTY WHEREAS, past studies have shown that the City of Corcoran is in need of additional park space to meet the current and future needs of the City;. and WHEREAS, the City purchased land and developed a Public Works facility and has options to purchase additional land on what is known as the Roehlke property; and WHEREAS, the Roehlke land that is available in options is high Quality land that can be purchased at an affordable price; and WHEREAS, the options available have not been exercised and the Parks and Trails Commission would like to inform the City Council of their recommendation. NOW THEREFORE BE IT RESOLVED, that 1. The Parks and Trails Commission affirm its support for the purchase and improvement of the Roehlke property for park space. 2. The Parks and Trails commission recommends the City Council direct staff to plan and design the Roehlke property and plan for its purchase. VOTING AYE ® Anderson, Tom ® Dale, Kevin ® Krueger, Trish Meister, Sharon ❑ Regan, Debbie ❑ Robran, Chad ® Strehler, Judith ❑ Tessmer, Rachel Z Nybo, Val VOTING NAY ❑ Anderson, Tom ❑ Dale, Kevin ❑ Krueger, Trish ❑ Meister, Sharon ❑ Regan, Debbie ❑ Robran, Chad ❑ Strehler, Judith ❑ Tessmer, Rachel ❑ Nybo, Val Whereupon, said Resolution is hereby declared adopte n this 23th day of September 2014. Tom Anderson — Chair, arks & Trails Commission ATTEST: Brad Martens — City Administrator Page 1 of 1 STAFF REPORT Agenda Item. 10a. Council Meeting: Prepared By: October 9, 2014 Brad Martens Topic: Action Required: Public Participation at Council Meetings Approval Summary: The City Council has reviewed a proposal for guiding public interaction at Council meetings at meetings on August 28th and September 11th. Staff has incorporated comments from those meetings into a final draft which is attached to this report. It is requested that the City Council approve the final draft as presented. Financial /Budget: N/A Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost - effective, and friendly manner. ETHICS AND INTEGRITY We believe that ethics and integrity are the foundation blocks of public trust and confidence and that all meaningful relationships are built on these values OPEN AND HONEST COMMUNICATION We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. TREATING THE CITIZEN AS OUR CUSTOMER We believe that citizens are our customers and should be treated with courtesy, respect, and deserve the best services we can provide. EQUAL OPPORTUNITY We believe that every employee and citizen should be afforded an equal opportunity to participate in all aspects of employment, citizenship, and governance in the City of Corcoran based exclusively on their ability to contribute. Page 2 Options: 1. Adopt the Public Participation at Council Meetings proposal as presented. 2. Adopt the Public Participation at Council Meetings proposal with changes. Recommendation: Staff recommends the City Council adopt the Public Participation at Council Meetings proposal. Council Action: Adopt the Public Participation at Council Meetings proposal Attachments: 1. Public Participation at Council Meetings Proposal CITY OF CORCORAN Public Participation at Council Meetin The City of Corcoran meets regularly on the second and fourth Thursdays of each month at 7:00 pm, with special sessions scheduled when necessary. Meetings are held in the Council Chambers at City Hall, 8200 County Road 116. The Public is welcome and encouraged to attend. Copies of the meeting materials are posted in advance of the meeting on the City's website no later than the Monday before the meeting, and in a binder outside of the Council Chambers at least 30 minutes prior to the meeting. During a meeting of the City Council, there is a need for civility and expedition in the carryinP, out of public business. In order to ensure the public has a full ooportunity to be heard and the City Council has an opportunity to conduct business in an orderly manner, the following rules are established in retards to public Darticiaation at Council meetings. At each meeting there is a designated period of time for "Open Forum" during which individuals in the audience who wish to speak on an item are invited to the podium. Before addressing the City council, individuals must sign in with their name and address. Meetings are audio recorded so individuals must step up to the podium and speak loudly and clearly. Time is limited to five minutes per person /subject. Longer presentations must be scheduled through the City Administrator's office. Council action or discussion should not be expected at the time of ;Open Forum. The City Council will listen to the ,.,,,.,.,,., ent or quiestien and may choose to direct staff to provide further information so that the subject may be studied before action is considered. Individuals requesting specific information will be asked to complete an Information Disclosure Request which will be responded to by City staff. Public comments are always taken during Public Hearings. However for other issues, it is left to the discretion of the Mayor and Councilors as to whether to take comments as they conduct the business of the City. Individuals unable to attend a City Council meeting or who would like to ask a question before a meeting are encouraged to contact the City Administrator who may be able to answer questions on behalf of the City of Corcoran. To Be Read at Time of Open Forum Open Forum provides residents with the opportunity to address an issue with the City Council. The City Council will not take official action on items discussed during Open Forum, except to refer items to staff for future report or follow through. If you wish to address the City Council, please fill out the Open Forum sign -up sheet. Once it is your time to speak, state your name, address, and topic that you wish to discuss. Speakers will be limited to five minutes to discuss an issue unless additional time is approved by the City Council. STAFF REPORT Agenda Item. 10b. Council Meeting: Prepared By: October 9, 2014 Brad Martens Topic: Action Required: Public Works Facility Pay Requests Approval Summary: Attached to this report are two pay requests related to the Public Works facility: 1. Ebert Construction: $21,206.39 a. This is the final pay request from Ebert Construction. The request was issued now as the final wear course of bituminous was installed which was the last remaining item to complete initial construction. Ebert Construction will continue to assist the City through warranty work for any items found in the one year warranty time period. 2. Steenburg & Watrud: $24,350.50 a. This is the final pay request from Steen burg - Watrud Construction, LLC. The City has been holding off on paying this item as there are issues related to the flooring in the office area. Staff and Ebert Construction agree that these items are warranty issues in nature and payment should be released. Further, Steen burg - Watrud Construction, LLC have informed the City if they are not paid within 10 days of the October 9, 2014 City Council meeting they will seek to recover interest and legal fees to seek the payment. Financial /Budget: Costs associated with the pay requests will be paid out of the Public Works facility fund. These costs are budgeted for and require no additional budget amendments. Alignment with Values: This item relates to the following adopted values: FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Options: 1. Approve pay requests as presented. 2. Send back to staff for further review. Recommendation: Approve pay requests as presented. Page 2 Council Action: Consider a motion to approve pay requests as presented. Attachments: 1. Pay Request — Ebert Construction 2. Pay Request — Steen bu rg-Watrud Construction, LLC City of Corcoran 8200 County Road 116 Corcoran, N1N 55340 Job 6619: CORCORAN PUBLIC WORKS FACILITY PH 17831 498. 7844 Draw ID: 17 Date: 09/30/14 01 Project Mgmt. - Prebid Contract Percent Total Previous Total This Retainage Item ID. Description Amount Complete Billed Billed Invoice Billed 01 Project Mgmt. - Prebid 02 Project Coordinator. - Prebid 03 Admin/Clerical- Prebid 04 Project Mgmt.- Construction 05 Project Coordinator.- Const. 06 Field Supt. - Construction 07 Job Trailer- Construction 08 Job Phone /Comm- Const. 09 Print. /Cleric. Suppl- Const. 22 Clean Up 46 Administration & Overhead 49 CMPR 031 53 CMPR 038 Total Billed to Date 5.00 %p Retainage Total Earned Less Retainage Less: Paid to mate Total Amount Due 10,000.00 2,000.00 500.00 40,000.00 5,000.00 60,000.00 3,000.00 1,000.00 2,500.00 3,000.00 104,158.00 151.00 7,077.48 238,386.48 236,009.00 L.0V,VV7.VV 214,802.61 21,206.39 100.00% 10,000.00 100.00% 2,000.00 100.00% 500.00 100.00% 40,000.00 100.00% 5,000.00 100.00% 60,000.00 100.00% 3,000.00 100.00% 1,000.00 100.00% 2,500.00 100.00% 3,000.00 97.72% 101,780.52 100.00% 151.00 100.00% 7,077.48 99.00% 236,009.00 10,000.00 2,000.00 500.00 38,000.00 4,220.00 57,000.00 3,000.00 1,000,00 2,500,00 3,000.00 99,006.99 220,226.99 2,000.00 780.00 3,000.00 2,773.53 151.00 7,077.48 15,782.01 500.00 100.00 25.00 2,000.00 250.00 3,000.00 150.00 50.00 125.00 150.00 5,089.03 7.55 11,800.45 sTEENeEes -wAmeo (S) CONMOMUONRY UnoNlue CONTRAMRS 9/30/14 Bill To: Ebert Construction 23350 County Road 10 Corcoran, MN 55357 Billing #8 Change Order # 1 Change Order #2 Change Order #3 Change Order #4 Revised Contract Amount Completed and Stored to Date Less Previously Billed Gross Amount Due This Billing Less Retainage (1 Invoice# 7760 Job: Corcoran Public 'Works Our Job: #13 -14 Terms: Net 30 $. . . 481,.338_00 $ 1,620.00 $ 22,218.00 $ (1,104.00) $ (3,272.50) $ 500,799.50 500,799.50 476,449.00 24,350.50 Net Amount Now Due $ 24,350.50 All invoices valid as billed unless written inquiries are made within ten (10) days. A FINANCE CHARGE OF 1.5% PER MONTH MAY BE IMPOSED FOR LATE PAYMENT, BB Camp 1096101WN ROAD . H= 68011E HEIGHT$ MN 55071 • Phone 16511457 -2291. 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Council Meeting: Prepared By: October 9, 2014 Brad Martens Topic: Action Required: Hope Center Change Proposal Approval Summary: During the building permit review process for the Hope Center it was found that a fire pad was required to allow a fire truck to service the center should a fire take place. Staff directed the contractor to work with the architect and building official to develop a proposal to complete the work as requested which was received by staff on October 2, 2014. In order to move forward with the work as required by the building official, the City Council must approve a change proposal for the Hope Center. The proposal is attached to this report and has been reviewed by City staff and representatives. Financial /Budget: The change proposal is in the amount of $13,500. As specified in the approved contracts, the City's contribution is limited to $18,079. Costs related to the change proposal are required to be paid by fundraising from Mobile Hope. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost - effective, and friendly manner. Options: 1. Approve the change proposal as presented. 2. Send back to staff for further review. Recommendation: Approve the change proposal as presented. Council Action: Consider a motion to approve the change proposal as presented. Attachments: 1. Change Proposal BV CONSTRUCTION, INC. License No. BC634665 4118 48th Street NE BUFFALO, MINNESOTA 55313 (763) 682 -4677 • FAX (763) 682 -0958 Email: Brian@BVConstructionMN.com Maple Hills Cotnmuntiy Center Maple Hill Road Corcoran Mn We herehy %uhmit specifications and estimates for: Page No. of Pages 2050 LICENSE NO. 374 DATE JOB PHONE NO. _ 9/30/2014 JOB NAME! NO. JOB LOCATION LABOR & MAT. TO POUR A 20'X 60' FIRE LANE OFF OF PARKING LOT TO BUILDING. TO INCLUDE EXCAVATING AREA PUTTING DOWN CLASS FIVE GRAVEL COMPACTING. FORM PAD. INSTALL # 4 REROD TON CENTER BOTH WAYS. POURING SLAB 6" THICK WITH 4500# MIX WITH SAW CUT & CURING SEALER. DEDUCTING OUT SIDEWALK FIGURED FOR $ 1,425.00. All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary insurance. Our workers are fully covered by Workman's Compensation Insurance. You, the buyer, may cancel this transaction at any time prior to midnight of the third business day after the date of this trans- action. Cancellation must be done in writing. W2 2 PrOPOS2 hereby to furnish material and labor - complete in accordance with above specifications, for the sum of: 13500.00 dollars ($ Payment to be made R.O follows- PROGRESSIVE DRAWS DURNING JOB Note: This proposal may be withdrawn by us if riot accepted within clays. Acceptance of Proposal: The above prices; specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Signature Date Sig.lature pale STAFF REPORT Agenda Item. 11 a. Council Meeting: Prepared By: October 9, 2014 Brad Martens Topic: Action Required: Public Safety Director Search Budget Approval Summary: The search process for the next Public Safety Director for the City of Corcoran is currently in process. In order to facilitate the process and to ensure the best candidate is selected, a budget is required to pay for certain materials and testing. Staff requests the City Council approve a budget to pay for the following: Item Approx. Cost First round interview lunch for interviewers $100 Second round interview lunch for Council /staff /candidates $200 Leadership assessment for top candidate $1,000 Background investigation costs $200 Uniform /equipment for new hire $1000 Total $2,500 The Public Safety Director is a high impact position in the organization and community. Staff highly recommends approving the budget to ensure the best possible hire. Financial /Budget: There is no budget set aside for costs associated with the search process. The $2,500 will be taken out of the general fund. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost - effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Options: 1. Approve the Public Safety Director search budget as presented and authorize staff to approve contracts as required to complete search process. 2. Approve the Public Safety Director search budget in a different amount. Page 2 Recommendation: Approve the Public Safety Director search budget as presented and authorize staff to approve contracts as required to complete search process. Council Action: Consider a motion to approve the Public Safety Director search budget as presented and authorize staff to approve contracts as required to complete search process. Attachments: N/A STAFF REPORT Agenda Item. 11 b. Council Meeting: Prepared By: October 9, 2014 Brad Martens Topic: Action Required: City Administrator Performance Evaluation Direction Process Summary: The City Council has a history of evaluating the performance of the City Administrator on an annual basis. During the previous evaluation the City Council provided feedback that the evaluation form was not effective in evaluating the administrator. Staff was directed to present a different evaluation tool for the 2014 evaluation. A recommended evaluation tool is attached to this report. It is a recommended evaluation form from the International City /County Management Association. In addition to discussing the evaluation materials staff would like direction on the process of the evaluation. An example process is outlined below: • Evaluation disseminated to Council December 1St • Evaluations due to Mayor Guenthner December 12th • Closed session to review performance December 22" Financial /Budget: Unless directed otherwise the City Administrator will receive a step increase effective January 1, 2015 and cost of living adjustment if approved in the final 2015 budget. These items are currently included in the draft 2015 budget. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost - effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Options: 1. Direct staff on how to proceed with the City Administrator evaluation process. Recommendation: Direct staff to proceed as presented. Page 2 Council Action: Direct staff on how to proceed with the City Administrator evaluation process. Attachments: 1. City Administrator Performance Evaluation Fey f CITY OF CORCORAN Performance Evaluation Brad Martens, City Administrator Evaluation period: December 13, 2013 to November 30, 2014 Each member of the governing body should complete this evaluation form, sign it in the space below, and return it to Mayor Ken Guenthner via a folder at City Hall. The deadline for submitting this performance evaluation is December 12, 2014. Evaluations will be summarized and included on the agenda for discussion at the December 22, 2014 meeting in closed session. Page 1 of 7 Governing Body Member's Signature Date Submitted INSTRUCTIONS This evaluation form contains ten categories of evaluation criteria. Each category contains a statement to describe a behavior standard in that category. For each statement, use the following scale to indicate your rating of the city administrator's performance. 5 = Excellent (almost always exceeds the performance standard) 4 = Above average (generally exceeds the performance standard) 3 = Average (generally meets the performance standard) 2 = Below average (usually does not meet the performance standard) 1 = Poor (rarely meets the performance standard) Any item left blank will be interpreted as a score of "3 = Average" This evaluation form also contains a provision for entering narrative comments, including an opportunity to enter responses to specific questions and an opportunity to list any comments you believe appropriate and pertinent to the rating period. Please write legibly. Leave all pages of this evaluation form attached. Initial each page. Sign and date the cover page. On the date space of the cover page, enter the date the evaluation form was submitted. All evaluations presented prior to the deadline identified on the cover page will be summarized into a performance evaluation to be presented by the governing body to the City Administrator as part of the agenda for the meeting indicated on the cover page. PERFORMANCE CATEGORY SCORING 1. INDIVIDUAL CHARACTERISTICS Diligent and thorough in the discharge of duties, "self- starter" Exercises good judgment Displays enthusiasm, cooperation, and will to adapt Mental and physical stamina appropriate for the position Exhibits composure, appearance and attitude appropriate for executive position Add the values from above and enter the subtotal _ 5= score for this category Page 2 of 7 Initials 2. PROFESSIONAL SKILLS AND STATUS Maintains knowledge of current developments affecting the practice of local government management Demonstrates a capacity for innovation and creativity Anticipates and analyzes problems to develop effective approaches for solving them Willing to try new ideas proposed by governing body members and /or staff Sets a professional example by handling affairs of the public office in a fair and impartial manner Add the values from above and enter the subtotal _ 5= score for this category 3. RELATIONS WITH ELECTED MEMBERS OF THE GOVERNING BODY Carries out directives of the body as a whole as opposed to those of any one member or minority group Sets meeting agendas that reflect the guidance of the governing body and avoids unnecessary involvement in administrative actions Disseminates complete and accurate information equally to all members in a timely manner Assists by facilitating decision making without usurping authority Responds well to requests, advice, and constructive criticism Add the values from above and enter the subtotal = 5 = score for this category 4. POLICY EXECUTION Implements governing body actions in accordance with the intent of council Supports the actions of the governing body after a decision has been reached, both inside and outside the organization Understands, supports, and enforces local government's laws, policies, and ordinances Reviews ordinance and policy procedures periodically to suggest improvements to their effectiveness Offers workable alternatives to the governing body for changes in law or policy when an existing policy or ordinance is no longer practical Add the values from above and enter the subtotal Page 3 of 7 Initials 5= score for this category 5. REPORTING Provides regular information and reports to the governing body concerning matters of importance to the local government Responds in a timely manner to requests from the governing body for special reports Takes the initiative to provide information, advice, and recommendations to the governing body on matters that are non - routine and not administrative in nature Reports produced by the administrator are accurate, comprehensive, concise and written to their intended audience Produces and handles reports in a way to convey the message that affairs of the organization are open to public scrutiny Add the values from above and enter the subtotal = 5= score for this category 6. CITIZEN RELATIONS Responsive to requests from citizens Demonstrates a dedication to service to the community and its citizens Maintains a nonpartisan approach in dealing with the news media Meets with and listens to members of the community to discuss their concerns and strives to understand their interests Gives an appropriate effort to maintain citizen satisfaction with city services Add the values from above and enter the subtotal = 5= score for this category 7. STAFFING Recruits and retains competent personnel for staff positions Applies an appropriate level of supervision to improve any areas of substandard performance Stays accurately informed and appropriately concerned about employee relations Professionally manages the compensation and benefits plan Promotes training and development opportunities for employees at all levels of the organization Add the values from above and enter the subtotal Page 4 of 7 Initials 5 = score for this category 8. SUPERVISION Encourages heads of departments to make decisions within their jurisdictions with minimal city administrator involvement, yet maintains general control of operations by providing the right amount of communication to the staff Instills confidence and promotes initiative in subordinates through supportive rather than restrictive controls for their programs while still monitoring operations at the department level Develops and maintains a friendly and informal relationship with the staff and work force in general, yet maintains the professional dignity of the city administrator's office Sustains or improves staff performance by evaluating the performance of staff members at least annually, setting goals and objectives for them, periodically assessing their progress, and providing appropriate feedback Encourages teamwork, innovation, and effective problem - solving among the staff members Add the values from above and enter the subtotal _ 5= score for this category 9. FISCAL MANAGEMENT Prepares a balanced budget to provide services at a level directed by council Makes the best possible use of available funds, conscious of the need to operate the local government efficiently and effectively Prepares a budget and budgetary recommendations in an intelligent and accessible format Ensures actions and decisions reflect an appropriate level of responsibility for financial planning and accountability Appropriately monitors and manages fiscal activities of the organization Add the values from above and enter the subtotal _ 5= score for this category Page 5 of 7 Initials 10. COMMUNITY Shares responsibility for addressing the difficult issues facing the city Avoids unnecessary controversy Cooperates with neighboring communities and the county Helps the council address future needs and develops adequate plans to address long term trends Cooperates with other regional, state and federal government agencies Add the values from above and enter the subtotal = 5= score for this category NARRATIVE EVALUATION What would you identify as the administrator's strength(s), expressed in terms of the principle results achieved during the rating period? What performance area(s) would you identify as most critical for improvement? Page 6 of 7 Initials What constructive suggestions or assistance can you offer the administrator to enhance performance? What other comments do you have for the administrator; e.g., priorities, expectations, goals or objectives for the new rating period? Page 7 of 7 Initials r CLOSED MEETING DATE: /V • q • / IN ATTENDANCE