HomeMy WebLinkAbout2014-09-23 -Parks & Trails Agenda PacketCity of Corcoran
Corcoran Parks and Trails Commission
Agenda
09/23/2014 - 7:00 PM
1. Call to Order / Roll Call
2. Pledge of Allegiance
3. Agenda Approval
a. Agenda
b. Minutes 08 -19 -2014
4. Open Forum
5. Presentations - none
6. Reports /Information
a. Active Planning Applications — Informational only
7. Old /Unfinished Business
a. Review Resolution 2014 -051 Supporting the development of park space on the Roehlke
property
b. Park Planning - Roehlke Property
8. New Business
a. None
9. Subcommittee & Miscellaneous Reports
a. City Council Liaison — Asleson
b. Athletic Association
c. Park Dedication Fund*
10. Other Business- none
11. Announcements - none
12. Adjournment
*Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by
Door.
City of Corcoran
Corcoran Parks and Trails Commission
Minutes
August 19, 2014 - 7:00 PM
3b.
The Corcoran Parks and Trails Commission met on August 19, 2014, at City Hall in Corcoran,
Minnesota. Present were Commissioners - Anderson, Dale, Krueger, Meister, Nybo, Tessmer.
Robran arrived late at 7:05. Absent: Commissioner Regan and Strehler
Also present were City Administrator Martens, Administrative Support /Payroll and Benefits
Coordinator Smith - Arens, and Liaison Mayor Ken Guenthner.
Commissioner Anderson called the meeting to order at 7:00 pm
1. Call to Order / Roll Call
2. Pledge of Allegiance
3. Agenda Approval
a. Agenda — Items were added to 8a. and 9d.
Motion: made by Meister, seconded by Nybo to approve the Agenda as presented
Voting Aye: Anderson, Dale, Krueger, Meister, Nybo, Tessmer, (Motion carried 6:0)
b. Minutes 07/15/2014
Motion: made by Dale seconded by Krueger to approve the Minutes as presented
Voting Aye: Anderson, Dale, Krueger, Meister, Nybo, Robran, Tessmer (Motion carried 7:0)
4. Open Forum - None
5. Presentations - None
6. Reports /Information
a. Active Corcoran Planning Applications — Informational City Administrator Brad Martens
updated commissioners.
b. Summary of Park Dedication History — Commission reviewed this project requesting staff
making a map tracking the trail easements and use a different format to simplify viewing.
Motion: made by Meister seconded by Krueger Recommend to direct staff to continue project.
Voting Aye: Anderson, Dale, Krueger, Meister, Nybo, Robran, Tessmer (Motion carried 7:0)
7. Old /Unfinished Business
a. Park Planning — Roehlke Property — Discussion on a vision and plan for the necessary
needs and feasibility to correspond with the city's growth and development for the next 15
years for athletic fields and trails from the downtown or other possible trails.
Motion: made by Krueger seconded by Robran for Council to adopt a resolution that the Parks and
Trails Commission affirm its support for the purchase and improvement of the Roehlke property for
park space and recommends the City Council direct staff to plan and design the Roehlke property
and plan for its purchase.
Voting Aye: Anderson, Dale, Krueger, Meister, Nybo, Robran, Tessmer (Motion carried 7:0)
8. New Business — (Added item 8a.)
a. Hennepin Youth Sports Program — Informational discussion on Hennepin Youth Sports
Program Request for Proposal
9. Subcommittee & Miscellaneous Reports — (Added item 9d.)
a. City Council Liaison — Mayor Guenthner
b. Athletic Association — Discussion on matching funds for score board and using possible
grant. Administrator Martens agreed to write a grant and bring back to commission before
submittal deadline.
City of Corcoran
Corcoran Parks and Trails Commission
Minutes
August 19, 2014 - 7:00 PM
3b.
c. Park Dedication Fund - Informational
d. Garden Committee Report - Updates were given by Anderson and Meister proposing to add
more perennials to the memorial gardens.
Motion: made by Robran seconded by Tessmer to take up to $500.00 towards improvement of the
Memorial Garden
Voting Aye: Anderson, Dale, Krueger, Meister, Nybo, Robran, Tessmer (Motion carried 7:0)
10. Other Business - none
11. Announcements —
- Update on Country Daze by Robran. The commission thanked Chad for his efforts.
- A discussion to change meeting location to Roehlke property to view site.
Motion: made by Anderson seconded by Krueger to schedule next meeting at Public Works building
meet at 6:30 for tour of site meeting at 7:00.
Voting Aye: Anderson, Dale, Krueger, Meister, Nybo, Robran, Tessmer, (Motion carried 7:0)
12. Adjournment —
Motion: made by Dale seconded by Tessmer to adjourn the meeting at 9:05 pm
Voting Aye: Anderson, Dale, Krueger, Meister, Nybo, Robran, Tessmer, (Motion carried 7:0)
MEMORANDUM
Agenda Item
• •
• •
L A N D F OR M
• •
From Site to Finish
• •
105 South Fifth Street, Tel: 612 - 252 -9070
Suite 513 Fax: 612 - 252 -9077
Minneapolis, MN 55401 www.landform.net
DATE September 15, 2014
TO Brad Martens
CC City Council, Planning Commission, Parks & Trails Commission
FROM Kendra Lindahl, City Planner
RE Active Corcoran Planning Applications
The following is a summary of project status for current, active projects:
1. Peachtree Partners LLC request for PUD Sketch Plan, Comprehensive Plan Amendment and
EAW for Schendel property at 20400 County Road 10 (City file 14 -005). The sketch plan and
comprehensive plan request was reviewed by Parks Commission on March 18th and Planning
Commission on March 6th. On June 12th, the City Council approved the Comprehensive Plan
amendment. The Met Council completed their review and acted on the request at their August 27th
meeting. The applicant has submitted a voluntary EAW and the City Council ordered the completion
and distribution of the EAW at their September 11th meeting. We expect the EAW process to be
completed in November. The applicant is also working to complete the development plans for
submission of the preliminary plat, preliminary PUD development plan and rezoning to PUD yet this
fall.
2. City- Initiated Park Dedication Ordinance Update (City File 14 -007). At the April 10th meeting, the
City Council directed staff to prepare a minor update to the park dedication ordinance as outlined in
the staff memo. Staff provided a draft to the City Council for review at the June 26th meeting and,
based on Council feedback has met with Councilmember Cossette to gather his comments. These
comments will require significantly more research and analysis than originally anticipated and will not
be ready for a public hearing until this fall. The City Attorney and City Planner agree that since the
primary concern in is with the land dedication requirements in the rural areas, we will focus on
solutions that are legally defensible and accomplish the City Council goals. We agree that a
moratorium (or interim ordinance) is not needed at this time. Should a rural subdivision be submitted,
we recommend that the City Council simply take cash in lieu of land while the new ordinance is being
developed. There are no current applications in the pipeline that will be affected by the rural area
change and we have several full agendas coming up. We are working with the City Administrator to
identify a date for an update to the City Council.
3. City- Initiated Ordinance Update for Sketch Plans (City file 14 -009). At the April 10th meeting, the
City Council directed staff to prepare an ordinance update to streamline the sketch plan review
process and require Council action only. Staff provided a draft to the City Council for review at the
June 26th meeting and, based on Council feedback, a public hearing was held at the September 4th
Planning Commission meeting. The Planning Commission recommended approval and the item is
scheduled for the September 25th Council meeting.
4. Administrative Permit and Site Plan to add antennas and modify ground equipment on an
existing tower for AT &T antenna at 20140 CR 30 (PID 11- 119 -23 -12 -0001) (city file 14 -019). This
applicant may be administratively approved. The application is currently incomplete.
5. Patnode Farms Preliminary Plat and Final Plat at 22610 County Road 50 (PID 20- 119- 23 -43-
0003) (city file 14 -021). Mike Patnode has submitted a request for plat approval to create one lot for
the existing home and one outlot to be sold. The Planning Commission held a public hearing on
Landform', Sensiblyereerl® and Site to Finish® are registered service marks of Landform Professional Services, LLC.
1
September 4, 2014 and voted unanimously to recommend approval. The City Council will consider
this request at their September 25th meeting.
6. Topographic and Wetland Waiver Request from Donald Proehl, Jr. at 20630 Larkin Road (PID
26- 119 -23 -23 -0001) (city file 14 -024). Mr. Proehl has requested approval of a topographic survey
and wetland delineation waiver to allow him to subdivide his property to split off a lot for the existing
home built for a farmhand from the principal farmstead and farm land. If approved, the next step
would be to submit an application for preliminary plat, final plat and variance. The item is scheduled
for City Council review on September 25, 2014.
7. Administrative Permit for a Sprint Antenna replacement at 23400 CR 10 (PID 07- 119 -23 -43 -0004)
(city file 14 -025). An administrative permit was received to upgrade the antennas on this existing
tower. The application is currently incomplete. The application may be administratively approved.
Also, there are a number of projects that have been approved, but are still not filed and closed out:
1. Corcoran Business Park (city file 06 -005). The City Council granted a one year extension to the
final plat approval, which expired on April 12, 2011. Staff has spoken to the applicant and is still
working to close out this project. Notably, we met with the land owner in February and may have a
new development application for this site later this year.
2. Hope Ministries Conditional Use Permit for Cemetery and Vacation of Drainage & Utility
Easement at 19951 Oswald Farm Road (city file 12 -002). Hope Ministries submitted a request for a
conditional use permit to allow a cemetery west of the existing church. The application was approved
by the City Council on March 22nd and site work had begun. The letter of credit for site improvements
has been released but we are holding the escrow pending completion of the approved landscaping.
The applicant has indicated that they are considering a site plan amendment application to modify the
approved plans.
3. Heinz Second Addition Preliminary and Final Plat at 20801 CR 117 (03- 119 -23 -14 -0002) (City file
13 -003). A wetland and topographic waiver was approved on January 24th. This item was approved
by the City Council action on April 25th. The applicant is working on complying with approval
conditions so that they can get the final plat mylar signed and recorded. The applicant has site work
to complete and then the escrow can be refunded.
4. Ess Addition (city files 05 -017, 08 -003 and 12 -024). The City Council granted an after - the -fact
extension for this final plat at their November 29, 2012 meeting and a second extension at the
November 25, 2013 meeting. The plat has been recorded and staff is working with the applicant to
address any outstanding issues and close out the file /refund the escrow after wetland monuments and
lot monuments are installed.
5. Lano Equipment at 23580 Highway 55 Site Plan Modifications for Cold Storage Building. (31-
119 -23 -34 -0007) (13 -006). This item was approved by the City Council on July 11th. The building
permit has been issued, but staff has determined that the building was not being built according the
approved plans. The applicant submitted revised plans and the City Council approved a site plan
modification at the June 12th meeting. City staff is working with them to make the corrections and
complete the building and site improvements.
6. Ess Brothers Site Plan Amendment and Conditional Use Permit Amendment for an accessory
building at 9350 County Road (PID # 07- 119 -23 -43 -0004) (City File No. 13 -031) The applicant
requested approval of a 5,500 square feet detached, accessory building with 20 -foot sidewalls. The
City Council approved this item on January 23rd. The applicant must now file the resolution at the
County and then staff will close out the file and refund any remaining escrow. The applicant may
apply for a building permit after the resolution is recorded.
MEMORANDUM 2
7. Maple Hill Estates 3rd Addition Preliminary and Final Plat (PID 24- 119 -23 -43 -0016 and 24- 119 -23-
43 -0014) (city file 14 -001). A site plan and variance was approved on April 25, 2013 for this project,
but it was then determined that the new community center should be located on City property. The
plat was required to adjust property lines. The City Council approved the preliminary and final plat on
March 27th. The mylars were recorded this month and construction has begun. We will be monitoring
this throughout construction and due to the financial relationship between the city and the applicant,
we will not close out this file until construction is complete.
8. Lennar Final Plat, Vacation, Development Contract and Final PUD Development Plan for
"Ravinia" (City file 14 -003). The applications were approved at the April 24th City Council meeting.
Staff is now working through the final plan revisions with the applicant. The development contract has
been signed, the financial guarantee submitted and the final details are being addressed. An
expanded grading plan was approved by the City Council on September 11th and infrastructure work
may be beginning this week if the city planner is able to confirm certain conditions have been met.
There are still a number of approval conditions that must be addressed prior to release of the final plat
mylar for recording. No building can begin until the mylar is recorded at Hennepin County.
9. Lake Independence Regional Trailhead at 23475 CR 10 Rezoning, Site Plan and Variance (PID
18- 119 -23 -12 -0002) (city file 14 -010). Three Rivers Park District has submitted a request for a
temporary trailhead at this location. The City Council approved the request on July 24th. Three Rivers
has indicated that they did not receive any bids this summer and will rebid the project the spring for
2015 construction.
10. Fox Ridge 2nd Addition Final Plat at 9495 Trail Haven Road (PID 09- 119 -23 -41 -0011) (City File 14-
006). This final plat application for a final plat of Outlot A, Baumeister 3rd Addition was approved by
the City Council on May 22nd. The applicant will prepare mylar for signature and filing. After the
documents are filed, the remaining escrow can be released.
11. Hentges Lawn Land Snow Special Home Occupation at 21310 Meadow Lane (City file 14 -012).
The application was approved by the City Council on August 28th. Staff will be working to close out the
file.
12. Topographic Survey and Wetland Delineation Waiver for Mike Patnode at 22610 CR 50 (city file
14 -014). The applicant has submitted an application and staff has notified them of additional items
needed to make this item complete. This request was approved at the July 24th Council meeting.
13. Certificate of Compliance for John Scherber at 9305 Bechtold Road (PID 08- 119 -23 -44 -0001)
(city file 14 -023). Administrative approval was granted for a new silo on this property.
Finally, there are a few projects that have not yet been started but have been identified as action items or
future projects:
1. Sign Ordinance Update. At the April 25th Council meeting, the City reviewed a request for the city to
initiate a sign ordinance update. Specifically, they requested that the City review the ordinance
standards relating to sign area, sign height and internal illumination and, because this is a city -wide
issue, that the ordinance update be completed by the City out of the City funds. The Council
discussed the issue and directed staff to bring a proposal back at a later date because the Council felt
that this was a significant undertaking that would involve much more than this one issue. We will work
with the City Administrator to determine the appropriate meeting to have this considered.
2. Design Guideline Update for Southeast District /Downtown. The Council approved a Landform
proposal to update the existing design guidelines for this area. The design guidelines are adopted as
part of the Zoning Ordinance and will be enforced as new development is proposed, consequently, the
City Council wishes to revisit that planning effort to ensure it is still consistent with the City's goals.
The City Council appointed a subcommittee, but the City Council has decided to delay kickoff as we
work through some associated issues as part of some new development plans. The subcommittee
has been disbanded and the Council will reconsider this project in 2015.
MEMORANDUM 3
City of Corcoran
County of Hennepin
State of Minnesota
RESOLUTION NO. 2014 -51
Motion By:
Seconded By:
July 10, 2014
RESOLUTION SUPPORTING THE DEVELOPMENT OF PARK SPACE ON THE
ROEHLKE PROPERTY
WHEREAS, past studies have shown that the City of Corcoran is in need of
additional park space to meet the current and future needs of the City; and
WHEREAS, the City purchased land and developed a Public Works facility and
has options to purchase additional land on what is known as the Roehlke property; and
WHEREAS, the Roehlke land that is available in options is high quality land that
can be purchased at an affordable price; and
WHEREAS, the options available have not been committed to and the Parks and
Trails Commission would like to inform the City Council of their recommendation.
NOW THEREFORE BE IT RESOLVED, that
1. The Parks and Trails Commission affirm its support for the purchase and improvement
of the Roehlke property for park space.
2. The Parks and Trails commission recommends the City Council direct staff to plan and
design the Roehlke property and plan for its purchase.
VOTING AYE
n Anderson, Tom
n Dale, Kevin
Krueger, Trish
n Meister, Sharon
n Regan, Debbie
Robran, Chad
Strehler, Judith
n Tessmer, Rachel
Nybo, Val
VOTING NAY
n Anderson, Tom
n Dale, Kevin
Krueger, Trish
n Meister, Sharon
n Regan, Debbie
Robran, Chad
Strehler, Judith
n Tessmer, Rachel
Nybo, Val
Whereupon, said Resolution is hereby declared adopted on this 23th day of September
2014.
ATTEST:
Brad Martens — City Administrator
Tom Anderson — Chair, Parks & Trails
Commission
Page 1 of 1
City Seal
CITY OF CORCORAN
PARK CAPITAL FUND REPORT
September 9, 2014
CASH FUNDS
Date
Park
Dedication
Memorial
Park
Maintenance
Beginning Balance 2014
354,879.24
9,165.22
Jan -14
Park Dedication (Mattson)
3,000.00
Mar -14
Interest earned
1.13
Apr -14
Stone & Steel (Brick Replace)
(24.99)
Jun -14
Chelsea Cay
(270.00)
Jun -14
Lawn King
(220.00)
Jun -14
Milbrandt Donation
5,000.00
Jul -14
Lawn King
(660.00)
Jul -14
Chelsea Cay
(370.00)
Jul -14
Chelsea Cay
(100.00)
Jul -14
Chelsea Cay
(140.00)
Jul -14
Chelsea Cay
(319.78)
Jul -14
Chelsea Cay
(395.00)
Aug -14
Memorial Stone
100.00
2014 YTD ACTIVITY
3,075.01
2,526.35
ENDING BALANCE
357,954.25
11,691.57
1 of 2
CITY OF CORCORAN
FARMERS STATE SAVINGS
September 9, 2014
Savings
Date
Expense
Interest
Revenue
Balance
3/2013
5.26
10,184.51
8/2013
Garden Maintenance
(287.50)
9,897.01
6/2013
5.32
9,902.33
9/2013
1.65
9,903.98
10/2013 Garden Maintenance
(430.00)
9,473.98
10/2013 Garden Maintenance
(310.00)
9,163.98
12/2013
1.24
9,165.22
3/2014
1.13
9,166.35
6/2014
Chelsea Cay
(270.00)
8,896.35
6/2014
Lawn King
(220.00)
8,676.35
6/2014
Milbrandt Donation
5,000.00
13,676.35
7/2014
Lawn King
(660.00)
13,016.35
7/2014
Chelsea Cay
(370.00)
12,646.35
7/2014
Chelsea Cay
(100.00)
12,546.35
7/2014
Chelsea Cay
(140.00)
12,406.35
7/2014
Chelsea Cay
(319.78)
12,086.57
7/2014
Chelsea Cay
(395.00)
11,691.57
TOTAL
$ (5,066.94)
$ 217.57
P
$ 16,540.94
$ 11,691.57