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Home My WebLink About2014-09-11 - Council Agenda PacketAgenda Corcoran City Council September 11, 2014 - 7:00 PM 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Open Forum 5. Presentations 6. Consent Agenda a. Draft Minutes of August 28, 2014 Council Meeting* 7. Claims as Presented * a. Escrow Claims (Fund #500) b. All Other Financial Claims 8. Staff Reports / Memos /Commissions a. 2014 Year End Forecast* b. 2014 Performance Report Response 9. Planning Business / Landform a. Ravinia —Amended Phase 1 Grading Plan (14 -003)* b. Peachtree — Council Orders EAW* c. Met Council Population Forecasts* 10. Unfinished Business a. Feasibility Study — Foxline Drive /Treeline Drive* b. Draft Plan to Pave Gravel Collector Roads* c. Public Participation at Council Meetings* 11. New Business a. Business Continuity Plan (IT)* b. 2015 Preliminary Levy — Resolution 2014 -50 c. Public Works Facility — Cain Road* 12. Unscheduled Items 13. Review of Upcoming Council Meeting Agenda 14. Council Calendar Planning Commission 09/04/14 10/02/14 11/06/14 12/04/14 Guenthner Asleson Lynch Cossette Parks and Trails Commission 09/16/14 10/21/14 11/18/14 12/16/14 Asleson Lynch Cossette Thomas 15. Adjournment *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. City of Corcoran City Council Meeting Minutes August 28, 2014 — 7:00 PM 6a. The Corcoran City Council met on August 28, 2014, at City Hall in Corcoran, Minnesota. Present were, Mayor Guenthner, Councilor Asleson, Councilor Cossette, Councilor Lynch and Councilor Thomas. Also present were City Administrator Martens, City Planner Lindahl, City Engineer Torve, Lieutenant Hamilton, Code Compliance Official Mark Pritchard, and City Clerk Heinecke. Mayor Guenthner called the meeting to order at 7:00 pm 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval Motion: made by Cossette, seconded by Thomas to approve the agenda as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) $ 4. Open Forum 5. Presentations a. Susan Blood, Northwest Hennepin Human Services Council Executive Director presented the annual report. 6. Consent Agenda a. Draft Minutes of August 14, 2014 Council Meeting b. 2012 Sewer/Water Utility Project Change Order /Pay Request Motion: made by Asleson, seconded by Lynch to approve the consent agenda as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) 7. Claims as Presented a. Escrow Claims (Fund #500) Motion: made by Thomas, seconded by Cossette to approve escrow claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) b. All Other Financial Claims Motion: made by Cossette, seconded by Thomas to approve all other financial claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) 8. Staff Reports / Memos /Commissions a. Planning Project Report received, no action required. b. Code Compliance Report received, no action required. c. Financial Performance Report received, discussion to take place with the 2015 Budget topic. d. Public Participation at Council Meetings report presented by City Administrator Martens. Council discussed and provided staff direction. e. Hope Center Financial Update report presented by City Administrator Martens. Council discussed, Administrator Martens to meet with Mobile Hope. f. Pavement Feasibility Study — Foxline Drive /Treeline Drive report presented by City Administrator Martens, no action required. g. Draft Plan to Pave Gravel Roads report presented by City Administrator Martens, no action required. h. Park System Planning report presented by City Administrator Martens, council discussed and provided staff direction. City of Corcoran City Council Meeting Minutes August 28, 2014 — 7:00 PM 6a. 9. Planning Business / Landform a. Special Home Occupation License, Hentges Lawn, Land, Snow (City file 14 -012) report presented by Code Compliance Official Pritchard. Council discussed. Motion: made by Lynch, seconded by Cossette to approve Resolution 2014 -47 "Approving Special Home Occupation License for Colton Hentges for a Landscaping Business "Hentges Lawn, Land, Snow" at 21310 Meadow Lane (10- 119- 23 -22- 0008)" as presented with the following changes. Condition 6 — Trips limited to 2 daily Condition 11 — The Special Home Occupation License shall be issued in accordance with the provisions outlined in Section 1030.100 of the Zoning Ordinance. The City "will" revoke or modify the Special Home Occupation License upon a finding that conditions have changed to warrant revocation or modification of the license. Voting Aye: Guenthner, Asleson, Cossette, and Lynch Voting Nay: Thomas (Motion carried 4:1) Motion: made by Cossette, seconded by Thomas to reconsider the vote on Resolution 2014 -47. Voting Aye: Guenthner, Asleson, Cossette and Lynch Voting Nay: Guenthner (Motion carried 4:1) Motion: made by Lynch, seconded by Cossette to approve Resolution 2014 -47 "Approving Special Home Occupation License for Colton Hentges for a Landscaping Business "Hentges Lawn, Land, Snow" at 21310 Meadow Lane (10- 119- 23 -22- 0008)" as presented with the following changes. Condition 6 — Trips limited to 2 daily Condition 11 — The Special Home Occupation License shall be issued in accordance with the provisions outlined in Section 1030.100 of the Zoning Ordinance. The City "will" revoke or modify the Special Home Occupation License upon a finding that conditions have changed to warrant revocation or modification of the license. Voting Aye: Guenthner, Asleson, and Lynch' Voting Nay: Cossette, Thomas (Motion carried 3:2) b. Policy for Development Signs report presented by City Planner Lindahl. Council discussed. Motion: made by Thomas, seconded by Lynch to adopt the Development Sign policy and proceed as recommended. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) 10. Unfinished Business a. Dust Control Assessment Roll report presented by City Administrator Martens. Council discussed. Motion: made by Lynch, seconded by Asleson to approve Resolution 2014 -49 "Approving 2014 Dust Control Assessment ". Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas (Motion carried 5:0) b. 2015 Budget and 2014 Performance report presented by City Administrator Martens. Council discussed and provided staff direction. 11. New Business a. Public Safety Director Transition Plan report presented by City Administrator Martens. Motion: made by Cossette, seconded by Thomas to approve Resolution 2014 -48 "Amending the Organizational Structure of the City of Corcoran" Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas (Motion carried 5:0) City of Corcoran City Council Meeting Minutes August 28, 2014 — 7:00 PM 6a. b. Newsletter Advertising Policy, report presented by City Administrator Martens. Motion: made by Thomas, seconded by Cossette to approve Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas (Motion carried 5:0) Mayor will be absent September 25, 2014. Mayor Guenthner read a letter from The League of Minnesota Cities thanking Brad Martens for serving as chair of the Improving Service Delivery Policy Committee. &, Motion: made by Asleson, seconded by Thomas to adjourn. Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thom (Motion carried 5:0) CITY OF CORCORAN FINANCIAL CLAIMS REPORT Agenda Item 7a -b Council Meeting Date: September 11, 2014 FINANCIAL CLAIMS Prepared By: jheinecke CHECK RANGE 22269 - 22319 Agenda Item: 7a. FUND #500 Escrow Claims Amount 8125114 Paid to Amount Project name 8125/14 Payroll Taxes Carson, Clelland & Schreder 140.00 Lennar -CSAH Turn Lane Paychex Fee 270.28 Carson, Clelland & Schreder 233.33 Lennar- Stormwater Design 8,388.65 8125114 Robert Engstrom 13,590,72 Wetland Credit 8125114 Citi Street - Health Care Savings Wetland Bank Administration 883.40 Wetland Credit US Bank - H S A 1,413.38 Total 14, 847.45 30.32 8129114 Blue Cross Blue Shield Total Funds #500 $ 14,847.45 350.00 (See attached Check Detail Register) 70, 722,40 Agenda Item: 7b. ALL OTHER FINANCIAL CLAIMS $ 274,513.66 (See attached Check Detail Register) Total of Auto Deductions $ 70,722.40 TOTAL EXPENDITURES FOR APPROVAL $ 360,083.51 Auto Deductions 1 Electronic Fund Transfer I Other Disbursements Date Paid to Amount 8125114 Net Payroll PR17 32,193.55 8125/14 Payroll Taxes 12,391.83 8125114 Paychex Fee 270.28 8125114 PERA 8,388.65 8125114 Citi Street - 457 Deferred Comp 2,129.15 8125114 Citi Street - Health Care Savings 1,401.74 8/25114 US Bank - H S A 1,413.38 8125114 Paychex Fee 30.32 8129114 Blue Cross Blue Shield 12,153.50 9/2/2014 Postalia postage 350.00 Total 70, 722,40 Total amount not reflected in Cash Balance Report $ 25,194.46 H:1City Hall InformatlonlCITY GOVERN MENT1Council, Commissions 8 Commitlees\Council lnfcrmationlCoundl CIMms52014 Claims.xls CITY OF CORCORAN CASH BALANCE REPORT September 5, 2014 Cash GENERAL FUND G 1:00 -10100 3,584,902.45 276,092.93 RESERVES DONATION FUND ,G201-10100 15,574.23 13,026.19 POLICE DONATION FUND G 202 -10100 (595.22) 1,602.52 FIREARMS SAFETY G 204 -10100 (1,759.87) (22.11) DWI FORFEITURE FUND G 205 -10100 11,652.54 13,264.68 DRUG FORFEITURE FUND G 206 -10100 1,170.16 1,169.62 TRUCK SAFETY G 207 -10100 6,593.16 5,579.90 ASPHALT MAINTENANCE G 305 -10100 71,547.92 71,514.61 POLICE CAPITAL FUND G 308710100 0.00 10,278.55 D /S- EQUIPMENT CERTS G 309 -10100 94,149.25 88,680.50 CO. RD. 19 IMPROVEMENT G 310 -10100 10,037.01 (2,335.59) 2012B PUBLIC WORKS BOND D/S G 311 -10100 21,358.16 34,125.00 TAX INCREMENT FINANCING G 401 -10100 1,859,367.95 1,702,985.97 INFRASTRUCTURE PLANNING G 402 -10100 (0.13) (214.28) FACILITY EXPANSION D/S G 407 -10100 (11,485.91) (13,357.18) PUBLIC WORKS FACILITY G 411 -10100 27,644.49 2,287,299.28 PARK CAPITAL FUND - DEDICATION G 415 -10100 357,954.25 338,887.54 CAPITAL - EQUIPMENT CERTS G 416 -10100 124,900.81 13,563.88 SHANNON LANE G 417- 10100 1,799.39 1,682.92 HACKAMORE UPGRADE (LENNAR) G 419 -10100 285,000.00 0.00 WETLAND RESTORATION G 420 -10100 100,000.00 0.00 ESCROW HOLDING FUND G 500 -10100 662,095.33 62,800.50 CIVIC ORGANIZATIONS G 501 -10100 6,000.09 6,000.09 WATER G 601 -10100 475,117.51 (15,604.29) SEWER G 602 -10100 (27,012.06) (7,854.75) INVESTMENT CONTROL G 999 -10100 190.62 0.00 Total Cash 7,676,202.13 4,889,166.48 Farmers Savings Acct PARK CAPITAL FUND - MEMORIAL G 415 -10102 11,691.57 10,681.48 Change in Market Value GENERAL FUND G 100 -10105 Q.00 0.00 Grand Total Cash 7,687,893,70 4,899,847.96 Due to Other Funds INFRASTRUCTURE PLANNING G 402 -20700 (177,929.76) (177,632.76) SHANNON LANE G 417 -20700 (93,344.09) (96,782.09) Total Due to Other Funds (271,273.85) (274,414.85) CORCORAN,MN 09/05114 1:49 PM Page I *Check Detail Register@ September 2014 'Paid r_C_hk# 0-222729/1-112014—B-A—NYON D-A-T—ASYSTEMS E 100-41951-207 Computer Supplies $795.00 151769 Software Support Fees .... . ........... .. ... ....... Total BANYON DATA SYSTEMS $795.00 Paid I-C hrd'l 2 2-2-7 i 6111 / 2 0 1 _4BRAD M A _RT E N S E 100-41300-208 Training and Instruction $50.00 073114 CELL PHONE REIMS E100-41300-210 Operating Supplies (GENERAL) $54.88 073114 MILEAGE Total BRAD MARTENS $104,88 Paid Chk# 022274 9/1112014 CARSON, CLELLAND & SCHREDER E 100-41600-300 Professional Srvs (GENERAL) E 100-42100-304 Legal Fees E 601-49400-304 Legal Fees E 602-49450-304 Legal Fees G 500-20336 Lennar CSAH 101 Turn Lanes G 500-20341 LENNAR STORMWATER DESIGN E 205-42100-304 Legal Fees Total CARSON, CLELLAND & SCHREDER _Paid 'E'h'kX'62=279__ 9/11/2-014 _CDW GOVERNMENT $2,345.00 082814 Check Amt Invoice Comment 10100 Farmers State Bank CRIMINAL-LEGAL $210.00 082814 Paid Chk#__C2_226T__V1 —1/201Z—A-1 OUTDOOR P0W_ER 082814 LEGAL E 100-45200-221 Maintenance Projects $1,450.74 344607 EQUIPMENT Total A-1 OUTDOOR POWER INC $1,450.74 VEHICLE FORFEITURE-LEGAL $4,047.62 -P—aid Chk#-022yff-,--4,/-lr/�o-i-4—ACME EIOO-43100-210 Operating Supplies (GENERAL) $187-77 2828584 SUPPLIES $32.75 Total ACME TOOLS 1- ... . ..... ...... ...... $187.77 .. Operating Supplies (GENERAL) '!3a716_hkrR_22719/11/20_14 '--AS—SUR—ANTEMPL-0-YE-E _BE PW RUGS E 100-41920-131 Employer Paid Health $17,23 090114 Insurance Premium E 100-42102-131 Employer Paid Health $15,39 090114 insurance Premium E 100-41300-131 Employer Paid Health $31.37 090114 Insurance Premium E 100-41400-1:1 Employer Paid Health $41.06 090114 Insurance Premium E 100-42100-131 Employer Paid Health $180.53 090114 Insurance Premium E 100-43100-131 Employer Paid Health $97.30 090114 Insurance Premium Total ASSURANT EMPLOYEE BENEFITS $382.88 'Paid r_C_hk# 0-222729/1-112014—B-A—NYON D-A-T—ASYSTEMS E 100-41951-207 Computer Supplies $795.00 151769 Software Support Fees .... . ........... .. ... ....... Total BANYON DATA SYSTEMS $795.00 Paid I-C hrd'l 2 2-2-7 i 6111 / 2 0 1 _4BRAD M A _RT E N S E 100-41300-208 Training and Instruction $50.00 073114 CELL PHONE REIMS E100-41300-210 Operating Supplies (GENERAL) $54.88 073114 MILEAGE Total BRAD MARTENS $104,88 Paid Chk# 022274 9/1112014 CARSON, CLELLAND & SCHREDER E 100-41600-300 Professional Srvs (GENERAL) E 100-42100-304 Legal Fees E 601-49400-304 Legal Fees E 602-49450-304 Legal Fees G 500-20336 Lennar CSAH 101 Turn Lanes G 500-20341 LENNAR STORMWATER DESIGN E 205-42100-304 Legal Fees Total CARSON, CLELLAND & SCHREDER _Paid 'E'h'kX'62=279__ 9/11/2-014 _CDW GOVERNMENT $2,345.00 082814 CIVIL-LEGAL $877.62 082814 CRIMINAL-LEGAL $210.00 082814 LEGAL $210.00 082814 LEGAL $140,00 082814 LEGAL-CSAH 101 TURN LANE $233,33 082814 LEGAL-STORMWATER DESIGN 13-028 . ....... .... $31.67 082814 VEHICLE FORFEITURE-LEGAL $4,047.62 $52-46 E 100-41951-210 Operating Supplies (GENERAL) $356.11 NW12733 UPS BATTERY Total CDW GOVERNMENT $356.11 _Vaia'Ehk# 02_22769/_11/_2014 CENTURY 'LINK ------ E 100-45200-321 Telephone $52.46 082114 LAND LINE Total CENTURY LINK $52-46 E 1 00 -42 1 00 -223 Building Repair Supplies $32.75 470454665 FLOOR MATS E100-43100-210 Operating Supplies (GENERAL) $18.28 470454666 PW RUGS CORCORAN, MN 09/05/14 1:49 PM Page 2 *Check Detail Register@ September 2014 E 602 - 49450 -510 Land $3,077.00 SE EASEMEN SE EASEMENT E 601- 49400 -510 Land $3,077,00 SE EASEMEN SE EASEMENT .............. -.. �., ..,. _ ...,.._— Total CLARENCE J SCHOMMER ET AL $6,154.00 Paid Chk# 022279 9!1112014 COMCAST- 902943336 E 100- 41941 -321 Telephone Check Amt Invoice Comment E 100 - 41941 -210 Operating Supplies (GENERAL) $102.55 470454667 CITY HALL RUGS E 100-43100-417 Uniforms $86.98 470454668 PW Uniforms E 100 -41941 -210 Operating Supplies (GENERAL) $42.62 47045664 City Hall Scraper Mat E 100 - 41941 -210 Operating Supplies (GENERAL) $42.62 470457800 CITY HALL RUGS E 100 -42100 -223 Building Repair Supplies $32.75 470457801 FLOOR MATS E 100 - 43100 -210 Operating Supplies (GENERAL) $49.98 470457802 PW RUGS E 100- 43100 -417 Uniforms $86.98 ...... 470457803 ....... PW UNIFORMS Total CINTAS - 470 $495.51 Paid Chk# 022278 9/11 /2014 p CLARENCE J SCHOMMER ET AL� $280.00 MG TRi E 602 - 49450 -510 Land $3,077.00 SE EASEMEN SE EASEMENT E 601- 49400 -510 Land $3,077,00 SE EASEMEN SE EASEMENT .............. -.. �., ..,. _ ...,.._— Total CLARENCE J SCHOMMER ET AL $6,154.00 Paid Chk# 022279 9!1112014 COMCAST- 902943336 E 100- 41941 -321 Telephone $107.14 30985510 LAND LINE E 100- 42100 -321 Telephone $107.14 30985510 LAND LINE E 100- 43100 -321 Telephone $107.14 30985510 LAND LINE Total COMCAST- 902943336 $321,42 Paid Chk# 022280 9/11/2014 CORCORAN LIONS E 602 - 49450 -510 Land $64,730.00 EASEMENT SE EASEMENT E 601 - 49400 -510 Land $64,730.00 EASEMENT SE EASEMENT Total CORCORAN LIONS -- ... . $129,460.00 Paid Chk# 022281 9/11/2014 DAYTON POLICE E 202 -42100 -210 Operating Supplies (GENERAL) $280.00 MG TRi MG TRIATHLON Total DAYTON POLICE DEPARTMENT $280.00 Paid Chk# 022282 �9/1112014� DIAMOND MOWERS E 100 - 43100 -225 Landscape/Ditch Materials $2,000.00 90208 EQUIPMENT RENTAL Total DIAMOND MOWERS $2,000.00 Paid Chk# 422283 9111/2014 ECM PUBLISHERS INC E 100- 41941 -352 General Notices and Pub Info $26.39 134406 PH- ORDINANCE E 100 -41941 -352 General Notices and Pub Info $30.16 134407 PH- PATNODE E 100 - 41941 -352 General Notices and Pub Info $56.55 136635 ORD 2014 -277 E 100 -41941 -352 General Notices and Pub Info $71.63 136636 ORD 2014 -284 Total ECM PUBLISHERS INC $184.73 E 100-43100-225 LandscapelDitch Materials $650.00 286636 WEED REMOVAL Total HEINZ DAVID ............... $650.00 _ .. Paid Chk# 022285 9/11/2014 HENN COrySHERIFF -MC129 E 100- 42100 -323 Radio Units $45.00 1000048822 HSCO CAD E 100 -42100 -301 Prisoner $75,00 1000048866 BOOKING /HOUSING FEE Total HENN CO SHERIFF -MC129 $120.00 CORCORAN, MN 09/05/14 1:49 PM Page 3 *Check Detail Register© September 2014 Check Amt Invoice Comment Paid Chk# 022286 9111/2014 HOLIDAY STATION STORES E 100 -42100 -220 Repair/Maint Supply (GENERAL) $35.00 090114 PRE PAID CAR WASH Total HOLIDAY STATION STORES $35.00 Paid Chk# 022287 "u 911112014 JOHN DEERE LANDSCAPES E 100- 43100 -210 Operating Supplies (GENERAL) $249.92 69320940 PARTS Total JOHN DEERE LANDSCAPES $249.92 Paid Chk# 022288 9/11/2014 JOSH HUNTER G 100 -21710 Medical FSA Withholding $31.22 MED FSA MEDICAL FSA Total JOSH HUNTER ... _ .... ... - .............. $31.22 Paid Chk# 022289 9/11/2014 KENNEDY &GRAVEN, CHARTERED --- - 1- --v,v, " -- --'"'--- -- '-- -- -'—' -- E 100 -41900 -300 Professional Srvs (GENERAL) $55.50 073114 PARK ACQUISITfON Total KENNEDY & GRAVEN, CHARTERED $55.50 Paid Chk# 022290 9/11/2014W KNIFE RIVER CORPORATION E 411-43100-530 Improvements Other Than Bldgs $2,160.00 349796 BLOCK Total KNIFE RIVER CORPORATION $2,160.00 Paid Chk# 022291 9/11/2014 LEAGUE OF MINNESOTA CITIES E 100 -41900 -433 Dues and Memberships $5,333.00 201830 ANNUAL DUES Total LEAGUE OF MINNESOTA CITIES $5,333.00 Paid Chk# 022292 9/11/2014 MEDINA POLICE DEPARTMENT E202-42100-210 Operating Supplies (GENERAL) $300.00 MG TRI MG TRIATHLON Total MEDINA POLICE DEPARTMENT $300.00 Paid —Chk#-62 9Y 911112014 MENARDS MAPLE GROVE - E 100-43100-210 Operating Supplies (GENERAL) $104.38 44096 SUPPLIES E 100 - 41941 -210 Operating Supplies (GENERAL) $12.15 44254 SUPPLIES Total MENARDS MAPLE GROVE $116.53 Paid Chk# 022294 m 9/11/2014 MN FALL MAINTENANCE EXPO E 100 -43100 -208 Training and Instruction $200.00 2014 Fall Maintenance Expo Total MN FALL MAINTENANCE EXPO $200.00 �.�,��.� "., „,,.M,"..�.� ” �, �,,......M.�..,�.T Paid Chk# 022295 �.. �M. � 9/11/2014 M -R SIGN E 100 -43100 -226 Sign Repair Materials $56.42 182534 SIGN Total M -R SIGN CO INC $56.42 PaidChk# 02229fi„YM911Y112014ny NAPA AUTO PARTS - CORCORAN ��w "� E100-43100-210 Operating Supplies (GENERAL) $16.19 963815 SUPPLIES E 100 - 42100 -200 Office Supp #ies (GENERAL) $52.36 966906 WIPER BLADES Total NAPA AUTO PARTS - CORCORAN $68,55 Paid Chk# 022297N 9/11/2014 a,. NEXTERAaw E 100 -43100 -321 Telephone $144.00 090114 INTERNET SERVICE CORCORAN, MN 09/05/14 1:49 PM Page 4 'Check Detail Register@ September 2014 Check Amt Invoice Comment Total NEXTERA $144.00 Paid Chk# 022298 9/11/2014 OMANN BROTHERS PAVING INC E 100 -43100 -233 Asphalt Maint/Patching $226.14 1113B AC MIX E 100 - 43100 -233 Asphalt Maint/Patching $37,535.20 23859 BITUMINOUS OVERLAY Total OMANN BROTHERS PAVING INC $37,761.34 Paid Clik# —E-219-Y--61 —M2-614 POSTMASTER E 100- 41130 -351 Newsletter Expenses $B00.00 090414 FALL NEWSLETTER MAILING Total POSTMASTER $800.00 Paid Chk# 022300 9/11/2014 POSTMASTER E 100- 41941 -201 Postage /Shipping $220.00 2014 -98 MAIL PERMIT Total POSTMASTER $220.00 Paid Chk# 022301 9/11/2014 PRISM COMMERCIAL PRINTING E 100 -42100 -223 Building Repair Supplies $1,300.00 16630 GARAGE DOORS Total PRISM COMMERCIAL PRINTING $1,300.00 E 100- 45200 -3BO Utility & Services (GENERAL) $181.29 11039 -8 PARKS GARBAGE 11039 E 100- 43100 -B10 Refunds /Reimbursements $577.B5 11039 -8 COUNTRY DAZE E 100-43100-210 Operating Supplies (GENERAL) $148.50 12112149 -8 PUBLIC WORKS GARBAGE (9100) E 100- 43232 -300 Professional Srvs (GENERAL) $5,673.15 128035 -1 MONTHLY RECYCLING E 100- 41941 -380 Utility & Services (GENERAL) $192.85 1280351 -8 CITY HALL GARBAGE 1280351 Total RANDYS SANITATION $6,87164 Paid Chk# 022303 9/11/2014 RMS E 100- 45200 -210 Operating Supplies (GENERAL) $75.00 R26682 RENTAL Total RMS RENTALS $75,00 Paid Chk# 022304 9/11/2014 ENGSTROM G 500 -20320 Lennar Design $13,590.72 WETLAND WETLAND CREDIT PURCHASE Total ROBERT ENGSTROM $13,590.72 Paid Chk# 022305 911 202014 ROGERS POLICE DEPARTMENT E202-42100-210 Operating Supplies (GENERAL) $280.00 MG TRI MG TRIATHLON E 201 -42100 -211 Contracted Security $160.00 MG TRI MG TRIATHLON ......................... Total ROGERS POLICE DEPARTMENT $440.00 Paid Chk# 022306 9/11/2014 ROLF ERICKSON ENTERPRISES INC�m E 100 - 41550 -210 Operating Supplies (GENERAL) $199.75 OB2514 FORMS AND SUPPLIES E 100 -41550 -300 Professional Srvs (GENERAL) $4,399.00 0B2514 MONTHLY ASSESSING FEE Total ROLF ERICKSON ENTERPRISES INC $4,598.75 ..Paid Chk# 022307rn,u. 9/T 112014 "RYAN E 100 -42100 -209 Police Reserves $17.29 090314 SUPPLIES E 100 -42100 -380 Utility & Services (GENERAL) $790.00 090314 EM CONFERENCE CORCORAN, MN 09/05/14 1:49 PM Page 5 *Check Detail Register@ September 2014 Check Amt Invoice Comment Total RYAN BURNS $807.29 Paid 022308 9111/2014 SCHWALBE, DA—N] EL'_fKATH`RY E 601-49400-510 Land $20,550,00 EASEMENT SE EASEMENT E 602-49450-510 Land $20,550.00 EASEMENT SE EASEMENT Total SCHWALBE, DANIELtKATHRYN $41,100.00 Paid Chk# 422349 9/_11 _/261_4YfFzE1lER. S POLICE EQUIPMENT E 100-42100-417 Uniforms $99.00 11107592 BADGE E 100-42100-417 Uniforms $99.00 11107594 BADGE E 416-42100-331 Vehicle Expense $11,059-60 11108756 #560 SET UP E 100-42100-209 Police Reserves $0.00 11109126 UNIFORM Total STRETCHERS POLICE EQUIPMENT $11,257,60 Office Supplies (GENERAL) $119.57 PaidCR74 022310 9/11/2014 TEAMSTER LOCAL $119.57 Paid Chk# 022316 G 100-21707 Union Dues $286.20 0914 UNION DUESITLD5 $50.39 Total TEAMSTER LOCAL 320 $286.20 Total VERIZON WIRELESS $50.39 Paid Chk# 022311 911112014 TERMINAL SUPPLY CO 9/"1112014 W E—STS —IDEWH—O-L—ES—AL E 100-43100-220 EIOO-43100-210 Operating Supplies (GENERAL) $570-17 46566 SUPPLIES $92.00 Total TERMINAL SUPPLY CO $570.17 WESTSIDE WHOLESALE TIRE $97.86 Paid Chk4 022312 9/11/2014 —TRANSPORT GRAPHICS E 416-42100-331 Vehicle Expense $11190 EM114777 #560 GRAPHICS Total TRANSPORT GRAPHICS $113,90 _9'aMd_d_hG_r2!:F6__ _9111/2014— TWIN CITY _GARAGE _DOOR ____'__ E 100-42100-223 Building Repair Supplies $280.00 421660 GARAGE DOOR Total TWIN CITY GARAGE DOOR $280.00 _Paid _Chk# 02-2314 _9/11/'20_14 TWIN ,-,-C-l-TY--S-E"E-,D,-,C-10-----,---,-----"-,-- E 100-45200-221 Maintenance Projects $2,600.00 33267 SEED Total TWIN CITY SEED Co. $2,600.00 Paid _6_hW_6ff'Y1'K"__67f 112014 —US BAN —KC6RP_EQUIPMENT"-F—INA NI—CE E 100-42100-200 Office Supplies (GENERAL) $119.57 260898796 COPIER otal US BANKCORP EQUIPMENT FINANCE $119.57 Paid Chk# 022316 9/11/2014 VERIZON WIRELESS E 100-42100-321 Telephone $50.39 9730319911 CELL SERVICE Total VERIZON WIRELESS $50.39 'P'WC_kid2H3F 9/"1112014 W E—STS —IDEWH—O-L—ES—AL E 100-43100-220 Repair/Maint Supply (GENERAL) $5.86 730249 REPAIR E 100-42100-220 Repair/Maint Supply (GENERAL) $92.00 730289 #557 TIRE MOUNT Total WESTSIDE WHOLESALE TIRE $97.86 G 500-20320 I-ennar Design $883.40 WETLAND WETLAND CREDIT PURCHASE CORCORAN,MN 09105/14 1:49 PM Page 6 *Check Detail Register@ September 2014 10100 Farmers State Bank $289,361.11 Fund Summary 10100 Farmers State Bank Check Amt Invoice Comment 201 RESERVES DONATION FUND $160.00 202 POLICE DONATION FUND $860.00 Total WETLAND BANK ADMINISTRATION $883,40 $2,160.00 T;;7i87f_ik# 622319 -9)1112014 XCEL ENERGY 500 ESCROW HOLDING FUND $14,847.45 E 100-43100-380 Utility & Services (GENERAL) $842.02 42436987 .... .... . .. .. UTILITIES-9100 Total XCEL ENERGY $842.02 Paid Chk# 022320 9/11/2014 YATES, JEFFREY & MARY F= 602-49450-510 Land $4,450.00 EASEMENT SE EASEMENT E 601-49400-510 Land $4,450.00 EASEMENT SE EASEMENT Total YATES, JEFFREY & MARY $8,900.00 10100 Farmers State Bank $289,361.11 Fund Summary 10100 Farmers State Bank 100 GENERAL FUND $74,094.49 201 RESERVES DONATION FUND $160.00 202 POLICE DONATION FUND $860.00 205 DWI FORFEITURE FUND $31.67 411 PUBLIC WORKS FACILITY $2,160.00 416 CAPITAL-EQUIPMENT CERTS $11,173.50 500 ESCROW HOLDING FUND $14,847.45 601 WATER $93,017.00 602 SEWER $93,017.00 $289,361.11 City of Corcoran Consultant Summary September 11, 2014 Name Invoice Date Check # Amount Due Carson, Clelland & Schreder 08/28/14 22274 4,047.62 Kennedy & Graven 08/20/14 22289 55.50 Rolf Erickson Enterprises 08/25/14 22306 4,598.75 Total 8,701.87 HACity Hall lnformatioMCiTY GOVERNMENT1Council, Commissions & CommitteeslCouncil lnformation\Council Claims12014 Claims.xis CARSON, CL.EL.LAND & SCHREDER Attorneys at Law 6300 SHINGLE CREEK PARKWAY STE 305 MINNEAPOLIS, MN 55430 -2190 SEP 4 2014 (763) -561 -2800 August 28, 2014 CITY OF CORCORAN 8200 CO RD 116 CORCORAN, MN 55340 Professional Services Amount ..Civil 7/28/2014 Hermansson -- Review documents from Kendra and conference with Kendra 140.00 Review ordinances from Jeanie and respond; conference with Kendra regarding park 140.00 dedication issues 7/29/2014 Further review of park dedication statute 70.00 7/31/2014 Review planning commission and park and trails commission ordinances and conference 93.33 with Brad; conference with attorney Thames regarding amendment 8/1/2014 Review /edit Parks and Trails Commission ordinance, Planning Commission ordinance, 140.00 correspond with attorney Carson, update file 8/4/2014 Conference with attorney Carson, correspond with City, draft/edit ordinance amendments 105.00 8/5/2014 Conference with Brad regarding sale of real estate 46.67 8/7/2014 Review draft of ordinance changes, draft additional alterations /edits, correspond with City, 245,00 attorney Carson, note file 8/1312014 Hermannson -- Review documents from Kendra including easement /deed, call to Kendra and 186.67 conference with Kendra Conference with Brad and research political ads /newsletter 140.00 8/14/2014 Conference with attorney Carson regarding ordinance amendments, research Council 70.00 authority issue, update file Prepare for meeting and review of agenda, conferences with Brad and Kendra 186.67 Attend City Council meeting 233.33 8118/2014 Conference with attorney Thames regarding ordinance review of park commissioners; 93.33 review of release from Jeanie regarding Sari and respond Conference with attorney Carson, research caselaw on city authority issue, update file; 105.00 correspond with City 8/20/2014 Review of 429 process with Brad; review of numbering process for sewer and water code 140.00 and note to attorney Thames, correspondence to Mike regarding letter received Review ordinance formatting, update file 70.00 8/21/2014 Review file, research assessment authority issues 140.00 SUBTOTAL: [ 2,345.00) �U CITY OF CORCORAN - 5,�61;;v3 3p r j�'�� Page 2 �OA -ggV5D) Amount .101 Sewer Project Easements: 8/4/2014 insurance contracts for 101 and Gleason and the Southeast sewer and water 280.00 contracts -- Review both contracts for performance bonds, payment bonds and liability insurances and note to Kevin (Wink's office) SUBTOTAL: % [ 280.00] .Lennar & Sewer and Water 09 tf 8/20/2014 Review storm water maintenance agreement and call to Kendra and conference with Brad 140.00 8/25/2014 Review documents from attorney and correspondence to staff 93.33 SUBTOTAL: [ 233.33] .Sewer and Water 8/5/2014 Review ordinance and draft summary for Jeanie 186.67 8/1112014 Review sewer and water ordinance and City Code and review email from Jeanie regarding 93.33 placement of ordinance in code SUBTOTAL: [ 280.00] Criminal 7/30/2014 Review emails and voicem ails regarding criminal files, call back defense attorneys, prepare 31.67 memorandums to files, look up criminal histories in MNCIS, follow up from voicemails and emails 7/31/2014 Correspond with defense attorneys, defendants, victims, court, review discovery, preparation 31.67 for Rasmussen hearings, motions hearings, note files 8/4/2014 Correspond with defense attorneys, defendants, victims, witnesses, prepare for pretrial 47.50 hearings, restitution hearings, review discovery, note files, review files in preparation for 815 arraignment /pretrial calendar at Brookdale court 8/5/2014 Handle arraignment/pretrial /in- custody calendar at Brookdale court 47.50 Prepare files for Brookdale court 7.92 8/6/2014 Correspond with defense attorneys, defendants, witnesses, review discovery, jury trial 47.50 preparation, note files Correspond with defense attorneys, court, defendants, review discovery, note files 2175 Review email messages regarding criminal cases 23.75 Attend morning hearings at Brookdale court, correspond with defendants, attorneys, note 31,67 offers, draft petitions and correspond with the court, exchange discovery, enter agreements on the record Attend afternoon hearings at Brookdale court, correspond with defendants, attorneys, note 15,83 offers, draft petitions and correspond with the court, exchange discovery, enter agreements on the record 8/8/2014 Correspond with defense attorneys, defendants, review discovery, dictate disposition letters, 47.50 letters to victims, witnesses, note files 8/11/2014 Preparation for 8/12 cases 15.83 Draft disposition letter, note files, request documents and note files for follow up 7.92 8/1212014 Attend prosecutors meetings and electronic evidence instructional meeting at Ridgedale 31,67 court, correspond with defendants, defense attorneys, witnesses, review discovery, jury trial preparation, note files CITY OF CORCORAN Page 3 Amount 8/12/2014 Review files in preparation for 8113 arraignment/pretrial calendar at Brookdale court, review 23,75 discovery, correspond with defense attorneys, notes files Attend arraignments and pretrial hearings 47,50 8/13/2014 Handle arraign mentlpretriallin- custody calendar at Brookdale court 23.75 8/15/2014 Correspond with defense attorneys, court, victims, review discovery, note offers, dictate 23,75 disposition letters, letters to witnesses, correspond with insurance agent, note files 8/19/2014 Review video 71.25 8/25/2014 Open criminal files, preparation of criminal complaints; preparation of cases for court 17.50 calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period Open criminal files, preparation of criminal complaints; preparation of cases for court 61.25 calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period Open criminal files, preparation of criminal complaints; preparation of cases for court 113.75 calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period Open criminal files, preparation of criminal complaints; preparation of cases for court 17.50 calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period SUBTOTAL: [ 811.68) Vehicle Forfeiture: 8/4/2014 Review status of forfeiture cases 31,67 SUBTOTAL: [ 31.67) For professional services rendered $3,981,68 Client Expense Charges Criminal Expenses: Monthly support fee 14,43 Westlaw charges for July 51 51 SUBTOTAL: [ 65 94] Total Client Expense Charges $65.94 Total amount of this bill Previous balance $4,047.62 $4,156.92 8/22/2014 Payment - thank you ($4,156.92) CITY OF CORCORAN Total payments and adjustments Balance due Page 4 Amount ($4,156,92) $4,047M I hereby declare under the penalties of perjury that the foregoing statement for legal services is just and correct and that no part thereof has been paid. JjfrYA. Carson, City Attorney Kennedy & Graven, Chartered AUG 2 1 2014 200 South Sixth Street, Suite 470 Minreapolis, MN 55402 (612) 337 -9300 August 20, 2014 Statement No, 121555 City of Corcoran, MN. 8200 County Road 116 Corcoran, MN 55340 -9303 Through July 31, 2014 CR100 -00004 General 55.50 Total Current Billing: 55.50 I declare, under penalty of law, that this account, claim or demand is just and correct and that no part of it has been paid. Signature of Clai an Page: 1 Kennedy & Graven, Chartered 200 South Sixth Street, Suite 470 Minneapolis, MN 55402 City of Corcoran, MN. July 31, 2014 CR100 -00004 General Through July 31, 2014 For All Legal Services As Follows: Hours Amount 7/31/2014 MNI Corcoran abatement bond discussion with T Omdal (use 0.30 55.50 for park acquisition). Total Services: $ 55.50 Total Services and Disbursements: $ 55.50 STATEMENT AUG 2 5 2014 25- Aug -14 ROLF ERICKSON ENTERPRISES, INC. SOUTWEST ASSESSING P O BOX 47841 PLYMOUTH, MN 55447 CITY OF CORCORAN 8200 Co. Rd. 116 CORCORAN, MN 55340 AUGUST 2014 ASSESSING FEE $4,399.00 COUNTY DATA FEE $14.19 MARSHALL VALUATION SERVICE COST GUIDE $165.96 POSTAGE $19.60 TOTAL $4,598.75 STAFF REPORT Agenda Item. 8a. Council Meeting: Prepared By: September 11, 2014 Brad Martens Topic: Action Required: 2014 Year End Forecast Information Summary: At the August 28, 2014 City Council meeting the City Council reviewed the monthly 2014 Performance Report. The focus was on a projected shortfall of $69,523 as compared with the approved 2014 budget. Council specifically discussed the shortfall of Police fine revenue and further directed staff to make cuts necessary to eliminate the $69,523 shortfall. Staff has worked together to eliminate the shortfall projected by making the following adjustments: • Building Inspection: $8,000 o Increase Bldg /Plan Review Fees: $8,000 • City Hall: $4,000 • Reduce Office Supplies: $1,000 • Reduce Computer Supplies: $1,000 • Reduce City Hall Repairs and Maintenance: $1,000 ■ Delay some maintenance • Reduce Building and Structures: $1,000 ■ Delay building improvements • Police: $16,900 • Reduce Office Supplies: $1,000 • Reduce Police Reserves: $1,000 • Reduce Operating Supplies: $1,000 • Reduce Motor Fuels: $4,000 ■ Lower than anticipated cost • Reduce Prisoner: $1,000 ■ Projecting lower fees • Reduce Legal Fees: $3,000 ■ Projecting lower fees • Reduce Refunds and Reimbursements: $1,500 ■ New actual number • Reduce Part -Time Officers $4,400 ■ Limit shifts • Public Works /Parks: $21,901 • Reduce Wages /Salaries: $2,654 ■ New Long Term Disability reimbursement • Reduce Crack filling: $9,247 ■ Eliminate additional work • Reduce Culverts $5,000 ■ Have some stock in hand, no backfill • Reduce Parks Maintenance: $5,000 ■ Reduce fall projects Page 2 • Other: $21,138 • Increased Misc. Revenues: $20,526 ■ Deferred assessment from property sale • All Other Adjustments: $612 The ajustments total $71,939 and can be categorized as follows: • Budget Cuts: $31,259 • Updated Projections: $20,154 • Unanticipated Revenue: $20,526 Staff has eliminated the shortfall presented at the August 28`h meeting as directed. Staff will continue to update the City Council with monthly Performance Reports with the next report scheduled for the September 25, 2014 meeting. Financial /Budget: A budget shortfall requires funds to be used out of the City's reserves. Eliminating the shortfall eliminates the need to use reserves. Alignment with Values: This item relates to the following adopted values: FISCAL RESPONSIBILITY We believe that fiscal responsibility, and the prudent stewardship of public funds is essential for citizen confidence in government. Options: N/A Recommendation: N/A Council Action: N/A Attachments: N/A STAFF REPORT / POLICE DEPARTMENT Agenda Item 8b. Council Meeting: Prepared By: September 11, 2014 Chief Sean Gormley Topic: Action Required: 2014 Performance Report Information Received Response from 08 -28 -2014 Council Meeting Background- At the August 28, 2014 City Council meeting, staff was directed to respond to; Public Safety Unfunded Expenditure 100 - 42100 -110 Overtime 100 - 42101 -100 Part -time Wages 2. Public Safety Revenue Performance Report City Council Staff Report — February 13, 2014, Employee Injury Update, Item 8a. "These hours are unfunded and will have impact the part -time officer budget." City Administrator 03 -28 -2014 Friday Report — "Consequently, these two injuries do have a financial impact on the department budget as additional part -time officers are used to cover shifts." City Administrator 05 -23 -3014 Friday Report — "Officer Hunter has returned to his normal patrol schedule." Performance Report July 18, 2014 identified the shortfall of Fines Revenue — Reduced by $35,000. During the periods 2002 thru 2013, public safety budgeted $841,500 in revenues and actuals collected $914,789. Of these twelve years, 58% of the time, fine revenue exceeded budget estimates and 42% of the time fell short of budget estimates. 2013 Specifically, Public Safety recommended budget revenue at $70,000, however, City Administrator against staff recommendation, changed revenue to $90,000. 2013 actual fine revenue was $58,194. Staff Report / Police Department — Page 2 Discussion- 1. Public Safety Unfunded Expenditures — Due to two fulltime officers injured on duty— combined approximately 12 months without their patrol services — 2. Public Safety Revenue Performance Report — With two full -time officers out on "Injury On Duty ", the department lost substantial traffic enforcement activities. Since both officers' return, the department has seen a significate increase officer discretionary time dedicated towards traffic safety activities. Both injuries on duty were unplanned, unforeseen and unfortunate. Financial Impact- Public Safety is still projecting fine revenues of $40,000 — 2014 -08 -31 Performance Report included Jan -July posted revenues. Attachments — None Recommendation- Information as requested Agenda Item: • ti L A N D F 0 R M Fr n n`I Site try Fini.4i • • 105 South Fifth Avenue Tel: 612 - 252 -9070 Suite 513 Fax: 612 - 252 -9077 Minneapolis, MN 55401 www.landform.net TO: Corcoran City Council FROM: Kendra Lindahl, Landform DATE: September 4, 2014 for the September 11, 2014 City Council Meeting RE: Request for Amended Phase I Grading Plan for U.S. Home Corporation (dba Lennar) for a residential development called " Ravinia" at Gleason Road and County Road 101 (PID 36- 119 -23 -13 -0007, 36- 119 -23 -13 -0005, 36- 119 -23 -14 -0005, 36- 119- 23 -14- 0003, 36- 119 -23 -14 -0006, 36- 119 -23 -43 -0001, 36- 119 -23 -41 -0002, 36- 119- 23 -41- 0003, 36- 119 -23 -24 -0001, 36- 119 -23 -24 -0003, 36- 119 -23 -21 -0001) (City File 13 -025) 60 -DAY REVIEW DEADLINE: N/A Application Request The applicant has submitted a request to amend the approved phase I grading plan limits. 2. Analysis of Request On April 24, 2014, the City Council approved a Final PUD Development Plan, Final Plat for Phase I and vacated Gleason Road for the Ravinia subdivision. Staff has been working with the applicant to address a number of the approval conditions. There are a number of conditions that must be met prior to release of the final plat mylar (as associated documents such as the development agreement and approving resolutions) for filing at Hennepin County. The approvals allowed them to do tree removal and grading based on the approved Phase I grading plan (which includes land in phases 1, 11 and III of the plat). No other site work can occur until 1) the final plat and associated documents are recorded, 2) Construction plans are approved by the City 3) a pre- construction conference is held and 4) the city planner has issued a letter that all conditions have been satisfied and that the developer can proceed. The August weather has been exceptional and the grading contractor is ahead of schedule, but Lennar is still working to address outstanding approval conditions. Rather stopping construction and demobilizing the Doboszenski crews, Lennar is asking for approval to expand the Phase I Grading plan to include all of the land in phase 1 -3 of the plat and part of phases 5 and 6. The area is shown on the attached graphic. Staff supports the idea of allowing the construction crews to work while Lennar continues to address the outstanding conditions, but we do have concerns about extending the work to the Hunter Neighborhood border. We recommend that the Council consider allowing an expansion of the Landform�, SensiblyGreen' and Site to Finish are registered service marks of Landform Professional Services, LLC. • _- • f • phase I grading plan as shown by Lennar, except that no grading can occur in the Plat Phase 5 area. I 3. Recommendation Move to approve the amended Phase I grading plan as requested by Lennar, except that no grading can occur in the area shown as Phase 5 of the plat. No other changes to the prior approvals is granted and no additional work (including street, utility or building construction) shall be allowed until the conditions of approval have been met. Attachments a. Plat Phasing Plan b. Plans Comparing Approved Grading Plan and Requested expansion C. Recommended Grading Plan Expansion Lennar "Ravinia" (14 -003) July 10, 2014 ".e r■.tl f� t — fir► 4 , �, Mel P, }Jt k�. � �� .� mi v CAP cz 1 NORTH 800 160 0 150 80o eoo Innhnrl H�0000d N FEET .-� OQ� .�. : DENOTES PHASE T DENOTES PHASE 2 DiEIOTEB PEASE s DENOTES PHA 18 4 DENOTES PHA3E S DENOTES PHASE 6 IH29 S PHASE 7 IIN240TES PHASE 8 DENOTES PHASE 9 LENNAR DRAWNG NAME I NO. PHASE FIVE PHA>£ PHASE PHA>£ PHARE P HASE PHASE HMBE 1 FILE Na S 4 3 e 7 8 9 INFORMVITION] OF THIS PRODUCT IS STRICTLY PROHIBITED WITHOUT eD x x fe x x x x PP x [7104114- w 14 67 48 P x x x x x t ROM Da 04 ERJ EAW =17114 05lW4 - REVISE PHASING PLAN -- - MEETING REV161 m ITO99NFY SATHRE- BER,000HIT. INC. OF ALL RESPONSIBILITY. r` TOTAL 84 78 es ffi PB 41 32 37 BO -- TUTAL 4N RA BT• INC, RESERVE$ THE RIGHT TO HOLD ANY LLECI TIMNTE [N AMENITY LOTT LENNAR DRAWNG NAME I NO. BY DATE REVISIONS USE INCLUDING 00PYNG, DISTRIBUTION, ANOl7F' iCONVEYANCE OF I HEREBY CERTFY THAT THB PLAN OR BPECFICATION WA$ CN7PRO.ECT NO. FILE Na SITE PLAN 01 EM 11H4I18 LOT COUNT REVISION INFORMVITION] OF THIS PRODUCT IS STRICTLY PROHIBITED WITHOUT PIFPARED BY NE OR UNDER NAY DIRECT SUPERVISION AND THAT I Cl61 _ FINAL PLANS - PHASING PLAN DRAM BY 112 -m [7104114- - MIBC.REVIOICNS - -- SATmu -emi wur .w—,&BPFESSWRRTENAUTHORLzAT10N. UBEWRHDIIT SAID AUTHORIZATION CONSTITUTES AN H i EGITNATE USE AND SHALL THEREBY AMA DULY REGISTERED PROFE SSIONAL ENGINEER UNDER THE LAW80P THE STATE OF MINNESOTA �. � � � SATHRE- BERGQ.UIST, INC. t ROM Da 04 ERJ EAW =17114 05lW4 - REVISE PHASING PLAN -- - MEETING REV161 m ITO99NFY SATHRE- BER,000HIT. INC. OF ALL RESPONSIBILITY. r` ', p p�L�� CORCORAN, RAVI N IA PH 1 �� B. -M -- —CRY RA BT• INC, RESERVE$ THE RIGHT TO HOLD ANY LLECI TIMNTE 160 SOUTH BROFOVIEAY WAYZATY4 MN BE991 L➢@]47 &8000 RBM 05 — -- DOWAOUT4 - -- ------- COMMENT REVISIONS - - - - -- USER OR PAAT�LELET LEGALLY RESPONSIBLE FOR DALtAGES OR LOSSES RESLLDNG ROBERT NgeERr& PE ...,. MINNESOTA LENNAR �LJ� RATE -- -- - -- ------- - - - - -- o ��f�F ®PS P4F' Pfl1 1DPATE8 LIC.ND. ,ti , �!� A�rtnr,lo grl; spa / xA�uai `' \ ! -� � �II 1I ��•� �� 1/� 1• --�,. , "i _APPROXIMATE LIMITS �` I1 = q� -� rr y fie � y,. " �"' . V} � % / /.� it �- \• \�.t / V. OF DISTURBED AREA - APPROVED PHASE 1 I _ - GRADING j(� 'Z�_ } _ ti,"__ 1. `)III sy jy. ., ° •xx nra .: � i . �z L. 'r * 41)1 1f + lr( - � !�J � i ADDITIONAL UNDISTURBED ARI FOR APPROVED ' } PHASE 1 GRADING i;\ , � ..; � � � � .. � _t `� ;: J� � ") 1. +,1 "' � 1f .,i% "•^ia I � y _ { t p` d - wr_nano px - l; I , '•��" 'F • ie -vnrva tzrl e�' 1 '•� �J ° �q ,,"�,�i��,��, / � 1 y '',. } •" i +l1 � �i�3r. •. � wama ?,�'� i'TV.. S1i '�r. �� : ',�r (_ -1 , I tk ��i .t „ -�'... �-,� �`�� il: _ �,/ / -- _�". � J- t ^� .. :.,: �a �•�� ",q'8�e' � ell -: __--- - -°::_ __ - we �'li i'! �'- i .x. \ - r+ f��,s- �� ' ° "" !•... ,' Iw+es'.i~ 4 snaaa ac+:,l 1 4 - -�� ' 1 q g h D.1, . v I" „ 1 , rr ,s If _ -` I •`� •"1 radin f�� in 76"', " Phase' 1- - PHASExennrvo D.4l Alilii�� gA 1 4 li e'I . r.� l} f 1' I+ti 1 PLAT f 1 44 %lf � _ I r. 1 q _ MH el� 1 "T ANA- PROPOSEDPHASE �.1 EXPANSION AREA �ly ,I 11 -�i ;r J, - - -�._•, \ 1' l 1= J f �r�..,� f ,'�, it '. lr !jam f . 11� . NORTH 2D0 1D0 0 1D0 2D0 4DO 0000d SCALE IN FEET FwsTlxa urLrTEa sHOANARE MO'Ax INANAPPi101rIMATE WAr orir. T1EaaNmACTaRNVU1 oETeG1AIrEnE REACT LxAnoN rFAxrxnAU ENeINe unun�eDFw1C CaNUealxawaRC FEA6IEEBTO eE FUlr lt.,ePaRBIBRE FDRANY ANI ALL DNNWE4ANMNOIXTOF HB FAILIfETO E%ACRY LOCATE AND PR ®BRNENA'A!B ALL E10611xO1IR111E9. CONSTRUCTION NOTES 1. INSTALL SILT FENCE AS SHOWN ON PLAN, AS REQUIRED BYTHE CITY OF CORCORAN, ELM CREEK WATERSHED DISTRICT OR DIRECTED BY7HE ENGINEER. Recommended by Staff 2. THE WATERQUATIY POND MUST BE EXCAVATED AT THE BEGINNING OF GRROING OPERATIONS TO PROVIDE TEMPORARY VMRM WATER DETENTIDN DURING CONSTRUCTION. BANO,( SAYS, ANDSILTS MUST BE REMOVED FROM THE FOND AS NECESSARY WRING CONSTRUCTION ANDAT THE COMPLETION OF THE PROJECT.. REFERTO SECTION 22 OF THE STORM WATER PLALUMON PREVENTION PLAN. A BEGIN GRADING, INSTALL PERFORATED RISER PIPE IN PONDS WHEN POND GRAD NOS COMPLETE TEMPORARY DRAINAGE PIPE SHALL BE USED FOR INTERMEDIATE DRAINAGE DURING THE CONSTRUCTION PERIOD AS NECESSARY AND DIRECTEO BY THE ENGINEER THE TEMPORARY DRAINAGE PIPES SHALL BE INCIDENR ALTD THE GRADING OPERATIONS. INSTALL SILT FENCE AROUND EXCAVATED POND, AFTERTHE AS allLT ELEVATIONS HAVE BEEN VERIFIED BY THE ENGINEER 4. INSPECT POND, SILT FENCE, AND ROCK ENTRANCE BERM AFTERALL RAINFALL EVENTS AS REQUIRED BY THE NPDES PERMIT. S LINE ALL PONDS WITH AMINIMUI 4' DRG/ WIC SOILS &SEED SLOPES BETWEEN NWLAW 100 YR HWL WITH AWATER TOLERANT MIX. (OR AS NOTED) L REMOVE PERFORATED RISER PIPE WHEN STORM SEWER AND OUTLET STRUCTURE FOR POWSATE INSTALLED ONODETNTALD 7. POND - 10:1 BENCH (I FOCIT)THEN4:1 MAX & LO & WO FINISHED PADS SHALL BE FLATTER THAN 8:1, ALL OTHER SLOPES 4:1 MAX (UNLESS NOTED) A RESTORATION - ACRES PLUS WETLAND RESTORATION AREAS A RESTORE ALL DSTURBEDAREAS WITHW TOM OF TOPSOIL, OR EXISTING ON-BITE ORGANIC MTRL. B. SEED ALL gSTUPBEDATEA6 PATH MNDDT MIXTURE a250ATARATE OF 146 LB8JACNE AND FERTILIZE WITH 26610AT 140 USJACRE.(UN.ESS OTHERWISE MOTET ))WMMDRESTDRATK)N- BWSRSEEOMIXRiR WETLANDS CAS NOTED IN THE WEI AND REPLACEMENT RAN APPLIOATK)N) G ONLY PHOSPHOROUS FREE FERTILIZER IS TO BE USED ON SITE 0. MULCH WITH TYPE I AT A RATE OF2 TON&AOREAND DISC ANCHOR IMMEDATELYAFTETR PLACEMENT. USE WOOOFEER BLANKET ON ALLSLOPES 3:1(T)OR GREATER E. PLACE APPROVED STORM SEWER INLET PROTECTION IN ORAROUND ALL STORM SEWER INLETS AND MAINTAIN UNTIL STREET CONSTRUCTION IS DOMPUFMD. F. MAINTAIN ALL SILT FENCE UNTIL TURF HAS BEEN ESTABLISHED. G. RESTORATION WORK WILL BE COMPLETEOWITH N 72 HOURS OF GRADING OOMPLETDN, 10. SILT FENS. BEFOREGRA DING- 1fkW_5 LF AFTIRGRADING- D,"LF 11- TREE FENCE, BEFORE GRADING -X` ; LF IIONEHANUET- 3,,WPSY .A L NOTES RACING CDNTRACTOR IS RESPONSIBLE FORALL STORM WATER INSPECTIONS ACCORING TO THE MPCA STOPdA WATER PERMIT. TH8INCLUIOEB BOTH WEEKLY INBPECIIONb AND CONE AFIERA03 RAIN EVENT. OF THE INSPECTION REPORT MUST BE EMALEDTO THE ENGINEERMD DEVELOPER ON A WEEKLYBASIS. DNTRACTOR &HALL RACE INLET PROTECTION DEVICES FOR ALLSTORM SEWER INETS(EXISTING AND PROPGSED)AN)MOUNTAIN THEN AS AN EFFECTIVE SILT CONTROL DEVICE INLET PROTECTION SHALL BE REMOVED WHEN ATION HAS BEEN ESTABLISHED. STAINING WALLS WLL REQMRS A STRUCTURAL DESKGN, ABUILDHNO PERMIT & A RKAL INSPECnOY REPORTI,IFAPPLICJILLM7 CAI CRUSHED ROCK ENTRANCE BERM SHALL BE PLACED ATTHE SITE ENTRANCE, TO REPLACE SILT FENCE, AND MINIMIZE EROSION ONTO THE STREETS. THE ROCK BERMS SHALL BE THE WIDTH OF THE ENTRANCE AND 2 FEET HGH WITH 4:1 SLOPES. (SEE DETAIL) 5. THE CONTRACTOR SHALL MAINTAIN POSITIVE DRAINAGE AWAY FROM THE BUILDING PM AND STREETAREAS THROUGHOUT CONSTRUCTION. B. THE CONTRACTORSKALL ATTEMPT TO PREVENT BOIL MATERIALS FROM LEAVING THE SITE BY ERD51ON AND VEHICLE WHEEL TRAOONG HE SHALL BE RESPONSIBLE FOR MEANING OF STREET, BOULEVARD AND UTILITY FACILITIES THAT RECEIVE ANY ERODED OR TRACKED SOL MATERIAL DR OTHER CONSTRUCTION DEBRIS OR MATERAL THE GRADING OONINAC'TORWLL BE REWIRED TO PROVIDE STREET SWEEPING ON HUNTER DRIVE DUPINGTHE GRADING OPERTTCNS, IF REQUIRED. r. EXISTING UTILITIES SHOWN ARE SHOWN IN AN APPROXIMATE WAYONLY. THE OOIRRAC OR&HA L DETERMINE THE EXACT LOCATION OFANYAND ALL EXISTING UTILITIES BEFORE COMMENCING WORK HE AGREES TO BE FM.LY RESPONSIBLE FORANYANDALL DAMAGES ARBING OUT OF HIS FAILURE TO EIACTLY LOCATE AND PRESERVE ANYANDALL EXISTING UTILITIES. O"ITE BMPS 1. NURP POND- NURP POND WILLSE UTIUZSD TO ME67OR EXCEEDQUALITYARD RATE COTFIDLREQUREM04M 2 SKIMMERS - THE POND OUTLET STRUCTURE IN ;LUOBSABUBMERGEDINLETPIPETOALOW BHMMING. tl N Lry INY C t60 8. RIP RIUP - RIP HIP WILL BE UTILIZED ATALLAPRONS FOR ENERGY GISSIPATIONARO PROVIDE SEDIMENT CONTROL- IUILb� 4 INLET PROTECTION - INLET PROTECTION WILL BE INSTALLED AND MAINTAINED IN ALL CATCH BASING& REARYARO UrRUGRIEB. IWIMCOS OR EQUAL)-(UM1y Cwbwdor) 5. SLOPE STABILIZATION- SILT FENCE WILL BE INSTALLED ALONG DOM GRADIENT GRADING LIMITS AND WOODFIBER BLAMETWLLBE UTILIZED ON ALL SLOPES &1 ORGFEATERTO PROVIDE ADEQUATE SHAPE STABILIZATION. (Grate COMaNm) L BIOROLLS- MOROLLS WILL BE INSTALLED ALONG REM YARD SWALES TO PREVENT SEDIMENT FROM REACHING THE NURP POD AND ULTIMATELY DOWNSTREAM VVEMANDS(GIetlYq C -Imck} 7. INFILTRATION AREAS - INFILTRATION AREAS WILL BE UTIUZSD TO REDUCE THE AMOUNT OF RUNOFF FROM THE INCREASED EARDSURFACE Pa" Oontec" L STREET SWEEPING- STREET SWEEPING WILL BE DONE A MINIMUM OF ONCE PER WEEK OR AS NEEDED TO MINIMIZE DL )STCONMC)LMDVEHICETRACIONG.(G Olds end Wry CNb.1M 10. PHOSPHOROUS FREE FERTILIZER- PHOSPHOROUS FREE FENTILIZERWLLALSOBEUSEDONMTE- 11. ALL CONCRETE WASHOUT WASTE PRODUCED SHALL BE REMOVED FROM THE SITE. (W Ly 0.*. b.)) 12. A DOMONAL BMPS SHALL BE INSTALLED AROUND ALLWETLAIOS WHERE GRADING IS TO OCCUR WITHIN SOFT. SUCH BMPS INCLUDE DOZER CUT DITCH. FILTRATION SHELF NOTES: 1. InWW wmwmSnn ofthe lain garden shell be rhg 2 bebwdlefinished firm] grade. 2. Tha blomtendon adl WINN the fllhdbn Shelves WE be IrIBteaBd after the sbuTn aewar outlet conbol ahuctum Is IrnNSed. 3. To prevent adi Lr+rrPadbn, heavy egLipmed shall not be allowed wtlhln the rain gmtlens at any 1me. 4. The bttem of the fitlrelon shetwes shell be Nlod a minimum all 1Z' pdor to pacing tlRe biamborRtion Sail. 6. RelaNey Ilght equlpnwdwtlh backs shell be used to excavate the fllbabon ahelves 6. Immedlatety upon conlplallon argmding the fllbatlon Shelves, SIR fanceshell be IrWteaed per the planet eatedlsh perimtercontmi. S. The bloroWndon sell WINN the *Wm will be Z deep wish a W drelrrille ralsed cm WOt above the base of Vre blorelarrilon 01. S. The bioretedon Boil mcummerded by MNdo1 of 31492) (fine filer Bard aggrepalaN 10. The mix for the flb rLbn shelves dmld be 10096 send. 11. Mlnneaote Mulch & Soil Can supply and deliver this sdI pmmbmd. (551) 330 -0298 E HOLDDOWN DETAILS I NO. TYPICAL HILT RATION SHELF DETAIL S H FINISHED GRADE PER E R M S FINISHED GRADE PER E S H R M S FINISHED GRADE PER S GRADING RAN S ES GARADE FLOOR RADING PLAN LGARAGE 8 N FINISHED PLAN W T R M SS FLOOR A,Oy EB GARAGE FLOOR I1tr 1sl 30'BELOW GARAGE FLOOR W T ELL 3.9 BELOW GARAGE FLOOR ctrl 1sl S0'BELOW IiARALREFI.00R BFAYO ELEVATION DTI 7s I HWL \� •AIA 2LO 1/\ GRID ELEVATION AT WO p00[.xl OURS 2. ELEVATION �BBMT LOOKOUT ELEVATION 2:1 GRIND ELEVATION AT LO(IOMJQ CURB 111 NN.- 7pAD Wr CURB REAR PAD ELEVATION 5.D FINAL GRADING PLAN TOPSOIL FLR 516 X MIN. &O' 3:1 MAX TOPSOIL ___ y *_ _ r _r_ ____* _r_____r - -� - - -- TOPSOIL NN. I__ III BSMT RR ' TF ♦ i II II I L" I I I I I BaAxlenI SOn Fiap'II Madia (: 2'lI ll( rrk}: 25' 1O 15' 15 421LLSe oT18Sn�nrnm) 05P PAD 7---- I Zd 29 75 s0 WALKOUT MO) 4- 1 21- 1e I 55V D LOOKOUT O Ely ( ) 5 0+'20 Bg NDTESI Be r \ 1. GRADE {888.0) BEHIND EACH HOMESITE 18 THE LOW GROUND ELEVATION AND PROPOSED TOP OF CORCORAN, ENSURE FULL BASEMENT PADSARE DRAINED TOPSOIL, SUBGRADE SHALL BE DOWN 0.50 FEET. 26 B5' PAD 2 ESTABLISH FINISH GRADE AT ALL 10' FRONT YARD UTILITY EASEMENT LOCATIONS. mawnseHUreq 3. THESE DETAILS REFERENCE A S POURED FOUNDATION WALL, AND A Off DROP FROM REAR TOP SATHRE- BER000IST, INC. RESERVES THE RIGHT TO HOLD ANY ILLEGITIMATE FULL BASEMENT (FIB) �_FOLINDATION TO GROUND ELEVATION FOR ALL LOCMOU SAND WMADU rB 150 SOUTH BROADWAY WAYZATA, MN. 55991 (952)470 -5000 DRAWING NAME I NO. TYPICAL HILT RATION SHELF DETAIL I DATE I 25 F----- r - - - -r- I -- r - - - - -r -- I I r - - - -- - -- Nom: a�vmaneamlaraee2 'MalaamrheaelaDaaunne � -- �- �----- %--- T---- r---- - - - - -i 26 mellow lQ Pism Ii sf tlRa HRlaislltlwj ®11 Iq>tEe11961M�IRbtIIOBRI, CITY PROJECT NO. 2D-_____ L �-- - ------ _____ L_____ L _dud__ II ___ .. _._ . ...__L___.J_____J I �� 14'CalRw�m +� I I I � I I � Gullet �Urx:h,m I I I HWL I I I I I I I I I I I I 8&0 y I I I I I I I I � I I 10 DRAY DOWN ETEVATKIN FINAL GRADING PLAN ___ -_1 ___ ___ y *_ _ r _r_ ____* _r_____r - -� - - -- � 1D III III I__ III i__ ' B'Perigaled Galntls (i'AMOre I�[s�+ledla) i � i ' AM A DULY REGISTERED PROFESSION/LL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. ♦ i II II I L" I I I I I BaAxlenI SOn Fiap'II Madia (: 2'lI ll( rrk}: i 5 7---- I III 'I I III ---I �II I II I I I I I I I I 5 I i I D I I I I I I 1_____L__- __ _J_____1_____L_____L____J_____! D 0 +00 010 0+'20 0+30 0+40 0+50 0+60 0 +70 0 +50 0+'90 1 +00 DRAWING NAME I NO. BY I DATE I REVISIONS UBE (INCLUDING COPYING, DISTRIBUTION, ANDlOR CONVEYANCE OF I HEREBY CERTIFY THAT THIS PLAN OR SPECIFICATION WAS CITY PROJECT NO. FILE NO. PHASE 1 BASE 01 CAW 05!23!14 ADD DNER_SION PIPE TOWETLAN_D 9 INFORMATION) OF THIS PRODUCT IS STRICTLY PROHIBITED wrrHOUT PREPARED BY ME OR UNDER MY DIRECT SUPERVISION ANDTHA71 8&0 y _ FINAL GRADING PLAN DRAWN BY 02 CAW _ Q7f3D114 _ _ _ UPDATE POND EOF LOCATIONS _ _ SATIRE- SEROQUIST, INC.'s EXPRESS WRITTEN AUTHORIZATION. USE wrn4OIJi SAD AUTHORIZATION CONSTRUTE3 AN ILLEGITIMATE USE AND SHALL THEREBY AM A DULY REGISTERED PROFESSION/LL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. ♦ i P} I SAT H RE -BE RGQU I ST, INC. 5W7-054 RSM 93 ERJ 05126tt4 _ REVISIONS.PERCITY COMMENTS- INDEMNIFY SATHRE49ERGQUIST , INC. OF ALL RESPONSIBILITY. r \ CORCORAN, RAVINIA PHASE 1 26 CHECKED BY - - SATHRE- BER000IST, INC. RESERVES THE RIGHT TO HOLD ANY ILLEGITIMATE .... s' 150 SOUTH BROADWAY WAYZATA, MN. 55991 (952)470 -5000 _ MTE R PARTY LE ALLY RESPONSIBLE FOR DAMAGES OR LOSSES RESULTING o� AN o� da MINNESOTA t� 1 ,fir LENIv,AR ROBERTS.MOLSTAD P.E. - -- - -- -- ---- ---- - - - - - -_ FROM I Date: d � Lie. NO. �� iZ8 FN . v1 * 37 ,o y , R A ,I W400 -- 7 ~ S4ERPNPYI /1H'1 ` `- 1•�- 'ti. -1. '� �/ I �� 'li 111__ .' .-��l APPROXIMATE LIMITS OF DISTURBED AREA ; & APPROVED PHASE )'1, I l J Y' ' 1. , i � -`i `'•� �.vfun T - Fes- � -�`r ` � I I GRADING ' - r I ' t1` .:1" III I,� - __ •J. r -I , ,. 'g - - , a� I , A❑ I I VIAL UNDISTURBED AR,I FOR APPROVED PHASE 1 GRADING v 1 I i `�f -: ->� may I v _J -`- � : r }�• � �� /� r rt f , I� 444 �� .._ J r +; r f' -' - M , �. •'x'1,.9' •�9l .II , _ -- - - - -- -- - - - -_ _ I -� � •��, � / _ V' _ �7- 9 - Vii'. _ r I I i � / � .` - �\ Y`. 1 a;� �✓ '? 81!l 1�laNO 8s � � - � Ibn A � � . ^� I I I I P y f M. ,�r -�y. � � ��'e � f - = .pj, Erma,. - I k ♦.- f-z�j/ _i r'l l -_ r iJ r p , .I r r , y r _ x � I J L I L% +1 ' =�� 1- � i .�� 1 � `r � I� I � I � -. '.,•.ir //t Y % ^� / � -i-_. �� worrn - { ! ��'r�? NAaRSa, rAmea PHASE ` I 5 1 PLAT --- - -� - � `. � v 1 - . f,)� `�r7y ;' r . u .� �.`:`-r.,``,+ rrnAbTr`1✓ = -•'- PROPOSED PHASE i EXPANSION AREA 4 a k; NORTH 2D0 1D0 0 1D0 2D0 4DO 0000d SCALE IN FEET A 0 AL DAAIASFSMSINOIXROF HS FAILU ETO EXAORY LOCATE AND PR ®BaIEAA'A!B AL EKSTTNGUTIUTIES CONSTRUCTION NOTES I. INSTALL SILT FENCE AS SHOWN ON PLAN, AS REQUIRED BYTHE CRY OF CORCORAN, ELM CREEK WATERSHED DISTRICT OR DIRECTED BYTHE ENGINEER 2. THE WATERWAITY POND MUST BE EXCAVATED AT THE BEGINNING OF GRADING OPERATIONS TO PROVIDE TEMPORARY STORM WATER DETENTIDN DURING CONSTRUCTION.BMIO,C LAYS, ANDSILTS MUST BE REMOVED FROM THE FOND AS NECESSARY DURING CONSTRUCTION ANXAT THE COMPLETION OF THE PROJECT.. REFERTO SECTION 22 OF THE STORM WATER POLLUTION PREVENTION PLAN. A BEGIN GRADING, INSTALL PERFORATED RISER PIPE IN PONDS WHEN POND GRADING w COMPLETE TEMPORARY DRAIM&M PIPE WALL BE USED FOR INTERMEDIATE DRAINAGE DURING THE CONSTRUCTION PERIOD AS NEM82ARY AND DIRECTED BY THE ENGINEER THE TEMPORARY DRAINAGE PIPES SHALL BE INCIDENRALTD THE GRADING OPERATIONS. INSTALL SILT FENCE AROUNO EXCAVATED POND, AFTERTHE ASEULT ELEVATIONS HAVE BEEN VERIFIED BY THE ENGINEER 4. INSPECT POND, SILT FENCE AND ROCK ENTRANCE BERM AFTERALL RAINFALL EVENTS AS REWIRED BY THE NPDES PERMIT. & LINE ALL PONDS WITH AMINIMLM 4'DRGANIC SOILS &SEED SLOPES BETWEEN NWLAND 100 YR HWL WITH AWATEA TOLERANT MIX. (OR AS NOTED) L REMOVE PERFORATED RIBER PIPE WHEN STORM SEWER AND OUTLET STRUCTURE FOR PONDBAFE INSTALLED ONCIDEMALJL 7. POND -10:1 BENCH (I FOOT)TFEN tI MA( & LO & WO FINISHED PADS SHALL BE FLATTER THAN 8:1, ALL OTHER SLOPES 4:1 MAX (UNLESS NOTED) A RESTORATION -ACRES PLUS WETLAND RESTORATION AREAS A RESTORE ALL DISTURBEDAREAS VATHW TOM OF TOPSOIL, OR EXISTING ON-BITE ORGANIC MrRL. B. SEED ALL DISTUPBEDAREAS WITH MNDOT MIXTURE WSOATA RATE OF 196 LB8JACRE AND FERTILIZE WITH 2D0 -10AT 10D UBSJACRE.(UNLESS OTHERWISE NOTED)WEILMD RESTORATION - BWBRSEED MIX FOR WETLANDS (AS NOTED IN THE WETLAND REPLACEMENT RAN APPLICATW G ONLY PHOSPHOROUS FREE FERTILIZER IS TO BE USED ON SITE 0. MULCH WITH TYPE I AT A RATE OF2 TONIVACREAND DISC ANCHOR IMIIEDIATELVAFTEN PLACEMENT. UBEWOOOFEERBLANKEr ONALLBLOPE83 :IUMOR GREATER E. PLACE APPROVED STORM SEWER INLET PROTECTION IN ORAROIND ALL STORM SEWER INLETS AND MOUNTAIN UNTIL STREET CONSTRUCTION IS DOMPLETED F. MAINTAIN ALL SILT FENCE UNTO TURF HAS BEEN ESTABLISHED. G. RESTORATION PARK WILL BE COMPLETED WITHIN 72 HOURS OF GRADING 0CMPLERDN. 10. SILT FENCE.BEFOREGRADHNG- 1V.W5 LP AFIERGRAOING- 2,4WLF 11 TREE FENCE, BEFORE GRADING -XA LF IIONSLAKET- 39,300IY PRIDES :A PLACING CONTRACTOR ISRESPUST BE FORALL E NGINEENBPECPIORS PER ONAGTO LYBASIASTORM WATER PERMIT. TH8INCLUIOEB BOTH WEEKLY INBPECIIONS AN01N8F 'EGIIONB GONE AFIERA03 RAIN EVENT. CK THE INSPECTION REPORT MOIST BE EMALEDTO THE ENGIMEERAND DEVELOPER ON A WEEKLYBASB. DNTRACTORIHNLL PLACE INLET PROTECTION DEVICES FOR ALLSTORM SEWER INUETS(EX(STING AND PROPGSED)ANO MAINTAIN THEN AS AN EFFECTIVE SILT GDNTPOL DEVICE INLET PROTECTION SMALL. BE REMOVED WHEN ATION HAS BEEN ESTABLISHED. ITAINING WALI3 WLL REQURE A STRUCTURAL DESKRN, ABUILDHNG PFRNIT & A RKAL INSPECTION REPORTl,IFAPPLCML67 4. A 1'-Z CRUSHED ROCK ENTRANCE BERM SWILL BE PLACEO ATTHE SITE ENTRANM TO REPLACE SILT FENCE, AND MINIMIZE EROSION ONTO THE STREETS. THE ROCK BERMS SHALL BE THE WIDTH OF THE ENTRANCE AND 2 FEET HGH WITH 4:1 SLOPES. (TEE DETAIL) 5. THE CONTRACTOR SHALL MAINTAIN POSITIVE DRAINAGE AWAY FROM THE BUILDING PAD AND STREETAREAS THROUGHOUT OONSTRUCTION B. THE CONTAACTORSKA.L ATTEMPT TO PREVENT SOIL MATERIALS FROM LEAVING THE SITE BY EROSION AND VEHICLE WHEEL TRACKING. HE SHALL BE RESPONSIBLE FOR CLEANING OF STREET, BOULEVARD AND UTILITY FACILITIES THAT RECEIVE ANYERODEO OR TRACKED SOL MATERIAL DROTHERCONSTRUCTION DEBRIS OR MATERAL THE GRADING CONIRAC'TORWILL BE REWIRED TO PROVIDE STREET SWEEPING ON HUNTER DRIVE DURINGTHE GRA DING OPERTKONS, IF REQUIRED. T. EXISTINO UTILITIES SHOWN ARE SHOWN IN AN APPROXIMATE WAYONLY. THE CO4TRACTORaHALL DETERMINE THE EXACT LOCATION OFANYAND ALL EXISTING UTILITIES BEFORE COMMENCING WORK HE AGREES TO BE FILLY RESPONSIBLE FORANYANDALL DAMAGES ARBING OUT OF HIS FALURE TO E1fACTLY LOCATE AND PRESERVE ANYANDALL EXISTING UTILITIES. ON$ITE BMPS I. NURPPDND -NU RP PDNDWILLSEUTIUZrDTOMEJ r GROCG EEDWALITYJWDRATECOHROLREQUREMOrM 2 MMMERS- THEPONDOUTLETSTRUONREINCLUOBSABUBMERGEDINLEr PIPETOM1.0w MMMING. tl N Lh ity Ccn brl 8. RIP RIAP - RIP HIP WILL BE UTILIZED AT ALLAPROHS FOR ENERGY DISSIPATIONMO PROVIDE 9EDINEHT CONTROL- (Ullbr GLllMeclar) It INLET PROTECTION - INLET PROTECTION WILL BE INSTALLED AND MAINTAINED IN ALL CATCH BASINS& REARYARO 6TRUG111055, OMMCOS OR EQLWj4UILY Cmhaebr) 5. SLOPE STABILIZATION- SILT FENCE WILL BE INSTALLED ALONG DOM GRADIENT GRADING LIMITS AND WOODFIBER BLANK =TWLLBE UTILIZED ON ALL SLOPES &1 ORGREATERTO PIOADE ADEQUATE SHAPE STABILIZATION. (Grading Cond der) S BIOROLLS- BIOROLLB WILL BE INSTALLED ALONG REAR YARD SWALES TO PREVENT SEDIMENT FROM REACHING THE NURP POND AND ULTIMATELY DOWNSTREAM) WETLANDS(Caedig Oahrock . 7. INFILTRATION AREAS - INFILTRATION AREAS WILL BE UTUZED TO REDUCE THE AMOUNT OF RUNOFF FROM THE INCREASED EWRDSURFACE P." OmFac" L STREET SWEEPING- STREET SWEEPING WILL BE DONE A MINIMUM OF ONCE PER WEEK OR AS NEEDED TO MINIMIZE DL )STCONMC)LANDVEHICETRACISNG.(G dkg and Ll111y CUEeaor) 10. PHOSPHOROUS FREE FERTILIZER- PHOSPHOROUS FREE FENTILIZERWLLALSOBEUSEDONSITE- ALL CONCRETE WASHOUT WASTE PRODUCED SHALL BE REMOVED FROM THE SITE.(Wly Dore L.) 12. ADDITIONAL BMPS SHALL BE INSTALLED MOUND ALL WETLA DB WHERE GRADING HS TO OCCUR WITHIN SOFT. SUCH BMPS INCLUDE DOZEN CUT DITCH. FILTRATION SHELF NOTES: 1. Initial emevetlon of the coin garden shell be dug below the flnlalsd Rrsl grade. 2. The Moretention soil within the fllhdbn sheHge WE be InBMIled after the Storm Sewer outlet control abucturs Is Installed. 3. Td prevent Sol ownpacllon, heavy equipment shall not be allowed within the rain ganders at any Sme- 4. The bottom of the filtration Shelves Shell be Wad a minimum at 1Z' prior to pacing the bicretention SOIL 6. RelffWay light equipment with tacks Shell be used to excavate the 511ratlon Shelves 6. Immedlataiy, upon completion Orgmding the filtration Shelves, SIR fanceshall be IrabWM per the planet eaD7oish perimter control. S. The bloreWndon ac11 within the *Wm will be Z deep w17h a W dralrrille raised cm WOt ebm the base Of ore blondarrVOn aoI- B. The biorelen mr tion Soil rermin nded by MNdol of 31492) (fine filar Band aggregalaN 10. The m61 for the Bfosllon shelves should be 10096 send. 11. Mlnnesda Mulch & Soil Can supply and deify r this Sol pmmixed. (551) 330 -0298 E HOLDDOWN DETAILS E B H FINISHED GRADE PER R M S $ F FINISHED GRADE PER R E FINISHED D S GRADING PLJUi GRADING SS F D PUN) P W T E GMAGE FLOOR y yDy N Ea G GARAGE FLOOR 10 1s 'BELOW GARAGE FLOOR W T ELL S.O' BELOW GARAGE FLOOR 1 1101 1s S S.0' BELOW GARAGEFLOOR BFAVO ELEVATION 10 I 1S I GRND ELEVATION AT WO QCCC) } L LOOKOUT ELEVATION M MATT CU,g 2. PAD ELEVATION 2 2.1 GRIND ELEVATION AT LO (I(1(1G() C CURB 1 111 NN. BBMT FLR 9X S:t MAX CURB R READ PAD ELEVATION 5 5.0 TOPS B D:1 MAX T TOPSOIL 9 TO 5 MN. D 9SW FLR 55 25' 1O 75' 15 tINlE88 ORBMiS<NOlen T TP 05P PAD W W 2B 75 s0 WALKOUT (WO) 25, ° ° 21' 1e L LOOKOUTS (LO) B Bg NOTES) B Be 1. GRADE (999.0) BEHIND EACH HOMESITE IS THE LOW GROUND ELEVATION AND PROPOSED TOP OF E ENSURE FULL BASEMENT PADSARE DRONED TOPSOIL, SUBGRADE SHALL BE DOWN 0.59 FEET. B Bit' PAD 2 ESTABLISH FINISH GRADE AT ALL 10' FRONT YARD UTILITY EASEMENT LOCATIONS. e exlEasoTNaKATSanaTEq 3- THESE DETAILS REFERENCE A S POURED FOUNDATION WALL, AND A Off DROP FROM REARMP F FULL BASEMENT (FB) �FOLINDATION TO GROUND ELEVATION FOR ALL LOOKOUTS AND WALKOUTS- TYPICAL llGFwraIr LP � T � RLI d .oArtl.TTa - tloIl.aO6. lltlN B SHELF HEL F DETAIL 25 ------ r _ -- r - - - -- aaa .I � L.aIrBeL81R,:�.i l I r I -- �- T I - - -- T -I r- 7 -- -- -125 NaWEIzowdellosum amesm ng - � �Iwmlallon. 2D L_ -- LI _____L __ � _ -- __ ----------- jD HWL I I I i I i _ +_ ___� + 15 I�NYYCeei'er -- - - - --- �----- �- ---- �---- �--- -- � --- -- -- - -- -� -- - -'- - ` ----- �---- �-- - - -'1D i 1D ------ DRAW I I Ir - - -I - - -- i - -- w PartM.ssd Oncme(1"A+.FBs Wb) i I� I Bomlenticn Fiher Ma3ia (2'Rwfl[ }: 5 ----- - Ir- -T - - -- - -r - - -- -T - - -- -�I W9G Mil0(ZT SP�814e =Z}(RaFNIIFFSPad .yg�ywell - - - - -I I I li I li I I I I I I 11 i DL__ -L -_ -___ - ___1_____L�__J_____ _____ L._____L____J_____1_____L___ __ _J_____1_____L_____L____J_____! D 0 +00 0+1C 0+'20 0+30 0+40 0+5D 0+60 0 +70 0+00. 0+90 1 +00 DRAWING NAME I NO. BY I DATE I REVISIONS I HEREBY CERTIFY THAT THIS PLAN OR SPECIFICATION WAS CITY PROJECT NO. FILE NO. USE (INCLUDING COPYING, DISTRIBUTION, ANDlOR CONVEYANCE OF PHASE 1 BASE 01 CAW 06!23!14 _ _ _ADD DNER310_N PIPE TOWETLAN_D 9 _ _ INFORMATION) OF THIS PRODUCT IS STRICTLY PROHIBITED WITHOUT PREPARED BY ME OR UNDER MY DIRECT SUPERVISION ANDTHAT I eU _ DRAWN BY 02 CAW O7f3_8114_ __ UPDATE POND EOF LOCATIONS SATHRE- IRE EXPRESS WRITTEN AUTHORIZATION. USE wri-Ho r d� Ry FINAL GRADING PLAN AM A DULY REGISTERED PROFESSIONAL ENGINEER UNDER THE ♦ fl $407-984 RSM p3 _ER] 081M4 - REVISIONS PERCITY COMMENTS SAID AUTHORIZATION CONSTITUTES AN ILLEGITIMATE USE AND SHALL THEREBY LAWS OF THE STATE OF MINNESOTA. i '" I SAT H RE- BERGQUIST, INC. CHECKED BY - -- INDEMNIFY SATH2E49ERGQUIST , INC. OF ALL RESPONSIBILITY- 168 SOUTH BROADWAY WAYZATA, MN. 55991 (952) 476 -8000 CORCORAN, RAVINIA PHASE 1 26 _ - - SATHRE- BERGQUIST, INC. RESERVES THE RIGHT TO HOLD ANY ILLEGITIMATE FROM I R PARTY LE ALLY RESPONSIBLE FOR DAMAGES OR LOSSES RESULTING �� * o� MINNESOTA I� 1 �T MTE - -- - -- -- ---------- - - - -_. ROBERT S.MOLSTAD P -E. AN da LENIv,AR ,x,,DIf,� Date: o � Lit NO. 3� R A R A Agenda Item: • ti L A N D F 0 R M Fr n n`I Site try Fini.4i • • 105 South Fifth Avenue Tel: 612 - 252 -9070 Suite 513 Fax: 612 - 252 -9077 Minneapolis, MN 55401 www.landform.net TO: Corcoran City Council FROM: Kendra Lindahl, Landform DATE: September 3, 2014 for the September 11, 2014 City Council Meeting RE: Initiate Environmental Assessment Worksheet (EAW) for Peachtree Partners, LLC for 103 -acre Schendel property at 20400 County Road 10 (PID 23- 119 -23 -42 -0003) (City File 14 -005) 60 -DAY REVIEW DEADLINE: NA 1. Application Request Peachtree Partners, LLC has submitted a request to initiate a discretionary EAW for approximately 226 single family units and 23 townhomes for a total of 249 units on 103 acres. The Minnesota Environmental Review Program rules require a mandatory EAW for residential developments with more than 250 homes for a city the size of Corcoran; therefore, this project is exempt from the mandatory review. The applicant has requested that a discretionary review be initiated. The discretionary review will also note that the exception parcel (Gleason) could develop in the future as a related action. 2. Background Under Minnesota Environmental Review Program rules, the City is the governmental unit responsible for preparing this EAW and determining whether the project has the potential for significant environmental effects. The purpose of the environmental review process is to provide usable information to the project proposer, governmental decision - makers, and the public concerning the primary environmental effects of a proposed project. The EAW should identify measures to protect the environment that can later be imposed as conditions of approval in future development applications. If the EAW identifies significant environmental effects that cannot be mitigated or minimized, the City Council would order preparation of an EIS. An EIS does not necessarily disclose more information about potential impacts; but rather, its main purpose is to examine project alternatives and additional mitigative measures to lessen significant impacts identified in the EAW. Furthermore, an EIS is not a means to approve or deny a project, but is an additional source of information to guide decisions. Very few projects move to the EIS stage, because in most cases the EAW does an adequate job of describing potential impacts and identifying mitigative measures. The statutory standard for requiring an EIS is whether the project has the potential for significant environmental effects —it is not whether the EAW has adequately disclosed information about Landform�, SensiblyGreen' and Site to Finish are registered service marks of Landform Professional Services, LLC. • • 0 potential impacts. Accordingly, if the City Council determines that the EAW does not disclose sufficient information about potential impacts, the City Council would request additional information before making a decision on the need for an EIS. 3. Analysis The item for the City Council to consider is approving the Draft Environmental Assessment Worksheet (EAW) for distribution for the Peachtree Residential Development Plan. This Draft EAW document is a voluntary EAW and is not required under the Minnesota Environmental Review rules for residential developments; however, the voluntary EAW must follow the same process as a mandatory EAW. Because most of this work was previously prepared during the Comprehensive Plan Amendment and PUD Sketch Plan review, there is a limited cost to the EAW, which will be paid out of the developer's escrow. When the Council approves the EAW for distribution, the 30 -day period for comments begins. Staff will finalize the draft EAW document and distribute for review and comment. Key dates under the tentative schedule developed by staff are: Lennar EAW Schedule Corcoran Key Dates RGU approves for distribution 09/11/14 Draft document distributed for comments Deadline for submission to EQB 9/22/14 EQB Publication date 9/29/14 Comment Deadline 10/29/14 RGU revises and Distributes Final Document 11/06/14 RGU determines finding of no need for EIS 11/13/14 Notice of Decision published in EQB 11/24/14 No project approvals can be granted until the EAW process is completed. The developer has indicated that they are working on the preliminary plat, preliminary PUD plan and rezoning applications for submittal in October and possible public hearing at the Planning Commission and Council action in December. 4. Action Motion to approve Peachtree EAW for distribution and comment. Attachment a. PUD sketch plan (reviewed by the Council in June) Schendel EAW (14 -005) September 11, 2014 Zoning & Lot Information Current Zoning - RMF -3 High Density Residential Proposed Zoning - PUD Planned Unit Development Proposed Minimum Lot Widths = 55',65',75' Proposed Minimum Lot Depth - 120' Proposed Lot Setbacks Front = 25' Side = 5' Rear = 30' Proposed Townhome Setbacks Front = 20' Side = 20' Rear = 30' Between Townhome Structure = 20' Proposed Right -of -way = 50' Gross Density Property Area = 103.3 acres 55' Wide Lots = 81 65' Wide Lots = 88 75' Wide Lots = 57 Proposed Number of Lots = 226 Proposed Number of Townhomes = 23 249 Total Residential Units Gross Density = 2.4 units /acre Schendel - PUD Sketch Plan I _I Rb _.._ - --e - ecccrPgr -k, frail -(CR -50) ... -._ 1 �r a� i LEGEND Man Flood Plain Wetland Open Space Sidewalk Trail Future Trail O 200 j00 - 08.29.2014 - Project #- 19380258o 00 Sta ntee 55' Wide Residential Lot 65' Wide Residential Lot 75' Wide Residential Lot Townhorne (Southeast Parcel) O 200 j00 - 08.29.2014 - Project #- 19380258o 00 Sta ntee Agenda Item: _ • • L A N d F 0 R M From Site to Finish 105 South Fifth Avenue Tel: 612 - 252 -9070 Suite 513 Fax: 612 - 252 -9077 Minneapolis, MN 55401 www.landform.net TO: Corcoran City Council FROM: Kendra Lindahl, Landform DATE: September 4, 2014 for the September 11, 2014 City Council Meeting RE: Response to 2020 and 2030 Forecasts in Metropolitan Council Thrive MSP document 60 -DAY REVIEW DEADLINE: N/A 1. Issues On August 26t ", the City received an email from our Metropolitan Council representative, Freya Thamman, asking for feedback on the 2020 and 2030 Met Council forecasts. On April 24, 2014, the City Council sent a letter to the Met Council, we asked them to maintain our 2030 numbers for the 2040 forecast. They did not adopt our numbers, but they did adopt numbers slightly higher than the prior draft 2040 forecast numbers: CORCORAN 2030 Development Framework and Thrive MSP 2040 Adopted (preliminary Comprehensive revised February ADOPTED Thrive Plan 2014) MSP 2040 Households 6,100 4,500 4,700 Population 17,600 11,400 11,900 Employment 5,500 21100 2,200 The numbers increased modestly from the first and second draft of the 2040 forecasts, but the new 2040 forecast are still well below the 2030 forecasts in our adopted Comprehensive Plan. The Metropolitan Council is now specifically asking for feedback on the 2020 and 2030 forecast numbers. These numbers have been adjusted to reflect their 2040 forecast which are lower than the adopted Comprehensive Plan forecasts: Landform', Sensibly ' and Site to Finish' are registered service marks of Landform Professional Services, LLC. 09 CORCORAN Proposed Proposed 2020 Forecast 2020 2030 in Adopted forecast in 2030 Forecast in forecast in 2040 forecast 2010 Comprehensive Thrive MSP Adopted Thrive MSP Thrive MSP (Actual) Plan 2040 Comprehensive Plan 2040 2040 Households 1,867 2,900 2,460 6,100 3,440 4,700 Population 5,379 8,600 6,450 17,600 8,750 11,900 Employment 1,093 3,500 1,340 5,500 1,660 2,200 These new forecasts assume 593 homes added between 2010 and 2020. Given that we have had virtually nothing historically, that would mean an average of 100 homes a year for the next 5 years. This is pretty aggressive, but if both Lennar and Peachtree move forward as planned, we would meet these numbers for the next 5 years with these two projects. Between 2020 -2030 it slows to 98 homes per year. For comparison, when the City of Hugo started to move from a rural community to a suburb, their grow numbers were much higher. For the 10 year period 1997 -2006, they issued 2,406 new home permits. Their highest year was in 2005 when they issued 801 new home (single family and attached) permits. While I am not suggesting that the same will happen in Corcoran, I think we should be prepared for significant growth. The housing market is still in recovery and it is difficult to estimate growth. For the City's sake, it would be ideal if we grew as the Met Council forecast, but I am concerned that we protect our rights under the 2030 plan and we continue to request that the adopted forecast numbers be used to allow our community the flexibility to maximize our infrastructure investments. 2. Recommendation Direct staff to send the response letter to the Metropolitan Council. Attachments a. Draft Letter responding to 2020 and 2030 forecast numbers b. August 18, 2014 letter from Met Council c. April 24, 2014 letter to Met Council 2020 and 2030 Forecast Response September 11, 2014 CITY OF CORCO AN 8200 County Road 116, Corcoran, MN 55340 763.420.2288 — Office 763.420.6056 — Fax E -mail - general(cDd.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us September 15, 2014 Ms. Freya Thamman Sector Representative Metropolitan Council 390 Robert Street North St. Paul, MN 55101 RE: Metropolitan Council's Preliminary 2020 and 2030 Forecasts Dear Ms. Thamman; Thank you for the opportunity to comment again on the Thrive MSP 2040 draft forecasts. Our concerns about the revisions to the 2040 draft forecasts were noted in our April 24Th letter to you and those same concerns apply to the 2020 and 2030 forecasts. The City is disappointed that the Metropolitan Council's preliminary forecasts continue to reflect a significant reduction in Corcoran's estimated number of households, population and employment. Our 2030 comprehensive plan was developed to accommodate the 2030 forecasts and ensure that the City had guided enough land and had adequate infrastructure in place to accommodate projected growth. Since adoption of our Comprehensive Plan in 2011, the City has invested significantly in sewer and water infrastructure to facilitate the development anticipated in our adopted 2030 Comprehensive Plan. We have several development proposals that are being discussed and our first urban development for 426 new single family lots is currently under construction. We expect a second development with 249 new homes to be submitted and approved later this year. These two projects alone would exceed the 2020 household estimates even in the unlikely event that no additional development was approved. We expect that our infrastructure investment, regional transportation investment like the completion of Highway 610, and the energy created by the new Corcoran developments will spur growth at levels anticipated by the 2030 forecasts. While the economic downturn delayed the timing of this development, the City is slowly regaining growth and is expecting to achieve sustainable growth levels as previously anticipated, albeit with a later start date. As the economy continues to recover, development within Corcoran is expected to increase. Based on our conversation, the City expects that the Metropolitan Council will continue to ensure infrastructure investment that best supports the total capacity of households, population and employment from the City's 2030 Comprehensive Plan. To accomplish this, the adopted 2030 Comprehensive Plan intentionally provides the city with many options for the phasing of development and the mix of land uses. As noted in our previous letters, we will continue to review development within the context of our approved Comprehensive Plan and will continue to pursue our right to develop at the pace anticipated and with the flexibility anticipated by this plan. We look forward to continuing the dialogue with the Metropolitan Council as the forecasts continue to be refined as part of the Thrive MSP 2040 regional plans. Sincerely, Kenneth Guenthner Mayor Copy: Kendra Lindahl, City Planner City File Freya Thamman September 14, 2014 Brad Martens City Administrator Corcoran August 18, 2014 Ken Guenthner, Mayor City Of Corcoran 8200 County Rd. 116 Corcoran, MN 55340 Dear Mayor Guenthner: We need your local input on 2020 and 2030 forecasts. Earlier this year, the Metropolitan Council adopted new 2040 local forecasts with Thrive MSP 2040. On October 8, the Council will adopt local forecasts for 2020 and 2030. We want your input to help us develop shared expectations about your future growth. Local comments helped us improve the Thrive MSP 2040 forecasts, and we look forward to your comments on the draft 2020 and 2030 forecasts. Draft 2020 and 2030 Forecasts for City Of Corcoran How to comment on the 2020 and 2030 forecasts: Your sector representative is your first point of contact: Freya Thamman (Freya. Thamman@metc. state. mn. us, 651 - 602 - 1750). Please let your sector representative know if the 2020 and 2030 draft forecasts describe how you expect your community to grow to its approved 2040 forecasts. Tell your sector representative: • If 2020 and 2030 forecasts appear too high or too low. What do you think the 2020 and 2030 forecasts should be? • What recent developments might influence 2020 forecasts? How will the staging of infrastructure projects or large developments affect the rate of growth between 2010 and 2040? • Other local knowledge that will influence your growth over the next twenty years. Please submit your comments on your 2020 and 2030 forecasts by Wednesday, September 17. How we will use your comments: Council staff will review local comments and coordinate revisions so that the total of all local forecasts equals the regional 2020 and 2030 forecasts approved earlier this year. Please know that we are not revising the adopted 2040 forecasts at this point. Other opportunities to comment on Council forecasts: The Council will revise all local forecasts before issuing Systems Statements in 2015. Local government will have the opportunity to comment on these forecasts as part of the Systems Statement review process. Sincerely, t�e�b Dennis Farmer Research Analyst, Regional Policy and Research 2010 (actual) Draft 2020 Draft 2030 Thrive MSP 2040 (adopted) Households 1,867 2,460 3,440 4,700 Population 5,379 6,450 8,750 11,900 Employment 1,093 1,340 1,660 2,200 How to comment on the 2020 and 2030 forecasts: Your sector representative is your first point of contact: Freya Thamman (Freya. Thamman@metc. state. mn. us, 651 - 602 - 1750). Please let your sector representative know if the 2020 and 2030 draft forecasts describe how you expect your community to grow to its approved 2040 forecasts. Tell your sector representative: • If 2020 and 2030 forecasts appear too high or too low. What do you think the 2020 and 2030 forecasts should be? • What recent developments might influence 2020 forecasts? How will the staging of infrastructure projects or large developments affect the rate of growth between 2010 and 2040? • Other local knowledge that will influence your growth over the next twenty years. Please submit your comments on your 2020 and 2030 forecasts by Wednesday, September 17. How we will use your comments: Council staff will review local comments and coordinate revisions so that the total of all local forecasts equals the regional 2020 and 2030 forecasts approved earlier this year. Please know that we are not revising the adopted 2040 forecasts at this point. Other opportunities to comment on Council forecasts: The Council will revise all local forecasts before issuing Systems Statements in 2015. Local government will have the opportunity to comment on these forecasts as part of the Systems Statement review process. Sincerely, t�e�b Dennis Farmer Research Analyst, Regional Policy and Research CITY OF CORCORAN 8200 County Road 116, Corcoran, MN 55340 763.420.2288 — Office 763.420.6056 — Fax E -mail - general(@ci.corcoran.mn.us / Web Site - www.ci.corcoran.mmus April 24, 2014 Ms. Freya Thamman Sector Representative Metropolitan Council 390 Robert Street North St. Paul, MN 55101 RE: Metropolitan Council's REVISED Preliminary 2040 Forecasts Dear Ms. Thamman; The City of Corcoran has reviewed the Metropolitan Council's preliminary 2040 population, household and employment forecasts and we appreciate the fact that the forecasts were revised slightly upward for our community. We understand that the draft forecasts are for the year 2040 only and forecasts for 2020 and 2030 will also be revised and incorporated into the final Thrive MSP 2040. The City is disappointed that the Metropolitan Council's preliminary 2040 forecast revisions continue to reflect a significant reduction in Corcoran's estimated number of households, population and employment. These reductions are compared below: CORCORAN 2030 Development Framework and Adopted Comprehensive Plan Thrive MSP 2040 (preliminary revised February 2014 ) Change from 2030 Households 6,100 4,500 -26% Population 17,600 11,400 -35% Employment 5,500 2,100 -62% Our 2030 comprehensive plan was developed to accommodate the 2030 forecasts and ensure that the City had guided enough land and had adequate infrastructure in place to accommodate projected growth. Since adoption of our Comprehensive Plan in 2011, the City has invested significantly in sewer and water infrastructure to facilitate the development anticipated in our adopted 2030 Comprehensive Plan. We have several development proposals that are being discussed and we recently approved our first urban development for 426 new single family lots. We expect that our infrastructure investment, regional transportation investment like the completion of Highway 610, and the energy created by the new Corcoran developments will spur growth at levels anticipated by the 2030 forecasts. While the economic downturn delayed the timing of this development, the City is slowly regaining growth and is expecting to achieve sustainable growth levels as previously anticipated, albeit with a later start date. As the economy continues to recover, development within Corcoran is expected to increase. Based on our conversation, the City expects that the Metropolitan Council will continue to ensure infrastructure investment that best supports the total capacity of households, population and employment from the City's 2030 Comprehensive Plan. To accomplish this, the adopted 2030 Comprehensive Plan intentionally provides the city with many options for the phasing of development and the mix of land uses. As noted in our November 25, 2013 letter, we will continue to review development within the context of our approved Comprehensive Plan and will continue to pursue our right to develop at the pace anticipated and with the flexibility anticipated by this plan. In summary, we continue to request that the 2030 forecast numbers be used as the 2040 forecast numbers to allow our community the flexibility to maximize our infrastructure investments. We look forward to continuing the dialogue with the Metropolitan Council as the forecasts continue to be refined as part of the Thrive MSP 2040 regional plans. Sincerely, Kenneth Guenthner Mayor Copy: Kendra Lindahl, City Planner City File Brad Martens City Administrator STAFF REPORT Agenda Item. 10a. Council Meeting: Prepared By: September 11, 2014 Brad Martens Topic: Action Required: Feasibility Study — Foxline Drive /Treeline Direction Drive Summary: At the August 14, 2014 City Council meeting, Council passed a motion authorizing staff to begin the assessment process for improvements to Foxline Drive and Treeline Drive which includes a feasibility study, public hearing, development of plans and specifications, and ultimately the bidding of the project. Attached to this report are the draft Feasibility Study and a Real Estate Consulting Letter that supports the proposed assessments. Staff requests the City Council review the documents and direct staff how to move forward. Financial /Budget: The Feasibility Study as proposed shows a 70/30 split for paving the roads. The City portion of $161,115 would need to be funded by the general fund or other approved source. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost - effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Options: 1. Comment on Feasibility Study and direct staff on next steps. Recommendation: N/A Council Action: Comment on Feasibility Study and direct staff on next steps. Attachments: 1. Feasibility Study 2. Real Estate Consulting Letter Report . - We � � � Wenck File #2294 -01 SEPTEMBER 2014 Engineers • Scientists Business Professionals Feasibility Study Foxline Drive and Treeline Drive Paving Project Prepared for: CITY OF CORCORAN 8200 County Road 116, Corcoran, MN 55340 Prepared by: WENCK ASSOCIATES, INC. 1800 Pioneer Creek Center P.O. Box 249 Maple Plain, Minnesota 55359 -0249 (763) 479 -4200 FEASIBILITY STUDY for Foxline Drive and Treeline Drive Paving Project SEPTEMBER 2014 PREPARED FOR: City of Corcoran 8200 County Road 116, Corcoran, MN 55340 City Council Members: Ken Guenthner, Mayor Rich Asleson Tom Cossette Diane Lynch Ron Thomas PREPARED BY: WENCK ASSOCIATES, INC. 1800 Pioneer Creek Center P.O. Box 249 Maple Plain, Minnesota 55359 -0249 Telephone: (763) 479 -4200 Facsimile: (763) 479 -4242 Wenck File #2294 -01 I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly registered Professional Engineer under the laws of the State of Minnesota. Date: Kenton C. Torve, P.E. Registration No: 24807 Table of Contents 2.0 PROPOSED IMPROVEMENTS ...................................................... ............................... 2 -1 2.1 General ..................................................................................... ............................2 -1 3.0 FINANCING ................................................................................ ............................... 3 -1 3.1 General ..................................................................................... ............................3 -1 3.2 Assessment Method ............................................................. ............................... 3 -1 3.3 Cost Apportionment ............................................................. ............................... 3 -1 4.0 RECOMMENDATIONS .................................................................... ............................4 -1 TABLES 1 Cost Table - Treeline Drive 2 Cost Table - Foxline Drive 3 Preliminary Assessment Role FIGURES 1 Foxline Drive and Treeline Drive Parcels T:\ 2294 - Corcoran \01 - General \Phase 700- Municipal State Aid \700 -05 Pavement Management \foxline_treeline \Engineer Report rev 090814.doc i September 2014 Wenck 1.0 Executive Summary This Feasibility Study has been prepared at the request of the City Council for paving the existing gravel roads, Foxline Drive and Treeline Drive. The construction will include verifying gravel depths, compacting and shaping the existing gravel road to build the new road section which includes some aggregate and bituminous pavement. This report contains figures outlining the proposed improvements, itemized cost estimates, a proposed cost apportionment and a preliminary assessment roll. Cost and Method of Assessment The estimated project cost for Foxline Drive is 398,855.00. The prior estimate of $366,000 was updated to include an increase in bituminous prices, a 10% assumption of poor soil correction, etc. Treeline estimated project cost is 138,195.00 and again the prior 2012 cost of $126,000 was updated as noted above. The proposed method of assessment of 70% for the project is on a per parcel basis. 1 -1 T:\ 2294 - Corcoran \01 - General \Phase 700 - Municipal State Aid\ 700 -OS Pavement ManagementVoxline_treeline \Engineer Report rev 090814.doc September 2014 Wenck 2.0 Proposed Improvements 2.1 GENERAL The project is located in the central Corcoran, north of County Road 10 west of Trailhaven Road. Foxline Drive and Treeline Drive are currently gravel roads in a residential development. The proposed work would include verifying the thickness of the existing gravel base material to ensure an adequate amount exists and adding material where required. The road would be shaped and paved to a 28 -foot width (24 foot pavement, 2 foot shoulders) with 3.5" of bituminous. Although there are no known subgrade issues, a percentage of roadway has been estimated for subgrade correction and this will be handled as needed during construction. There is no stormsewer /curb and gutter included in this work. The total estimated project cost are detailed in Tables 1(Treeline) and 2 ( Foxline). 2 -1 T:\ 2294 - Corcoran \01 - General \Phase 700 - Municipal State Aid\ 700 -OS Pavement ManagementVoxline_treeline \Engineer Report rev 090814.doc September 2014 Wenck 3.0 Financing 3.1 GENERAL The total project costs associated with the improvements are proposed to be financed through the City general fund and assessments. The total estimated project costs for the various improvements identified in this report include indirect project costs such as engineering, legal, administrative, geotechnical testing and other miscellaneous items. 3.2 ASSESSMENT METHOD The proposed method of assessment for the project is on a per parcel basis. Figure 1 identifies the parcels included in the assessment. There are 28 parcels shown on the figure, yet 27 have been communicated in past analysis. This will be clarified with final report. 3.3 COST APPORTIONMENT Construction costs are shown in Table 1. The benefitting parcels are identified in Figure 1. The amount of project costs assessed should be discussed by the Council. The table shows a 70%/30% split of total project costs to benefiting properties with the balance covered by general funds. The 70% cost ($375,935) would be distributed equally to the 28 parcels. The assessment amount is estimated at $13,426.25. The remaining 30% of the construction cost ($161,115) would be covered by City funds. 3 -1 T:\ 2294 - Corcoran \01 - General \Phase 700 - Municipal State Aid\ 700 -OS Pavement ManagementVoxline_treeline \Engineer Report rev 090814.doc September 2014 Wenck 4.0 Recommendations All improvements addressed within this report are feasible from an engineering perspective. Therefore, it is recommended that: • If the proposed improvements are determined by the Council to be feasible and necessary, the City Council should approve this Feasibility Study by Resolution. • City could further investigate the use of Public Works to potentially reduce the overall construction cost. Following the Improvement Hearing, and if the City so orders the project, the construction will begin in 2015. Assessments will be certified following construction and the formal assessment hearing process. See the following proposed schedule. September 11th Engineer presents Draft Feasibility Study September 25th Engineer Presents Final Feasibility Study June 30th Council adopts resolution receiving FS, mail notices January 8th All project permits and easement are obtained February 4th Hold public hearing, Approve plans and specs, and Authorize bids, February 26th Open bids May 1 Review bids, issue notice of award Notice assessment hearing April 9th Start construction July 15th Conduct assessment hearing September 1St Complete construction and restoration Record assessments with County for 2015. 4 -1 T:\ 2294 - Corcoran \01 - General \Phase 700 - Municipal State Aid\ 700 -05 Pavement ManagementVoxline_treeline \Engineer Report rev 090814.doc September 2014 Wenck Table Street Length (LF) Street Width Bit. (LF) Street Width incl. shoulder Parcels Pavement Section Bid No. Bid Item 1 Mobilization 2 Traffic Control 3 Common Excavation 4 Base Course Pavement 5 Wear Course Pavement 6 Bituminous Tack Coat Material 7 3.5" Aggregate Shouldering, CL2 8 Aggregate Base, CL5 9 Subgrade Preparation 10 Tie -in Driveway Approaches 11 Remove & Replace Existing Culvert 12 Restoration 13 Erosion Control Table 1 Estimated Costs Treeline Drive 900 24 28 7 1.5" Wear Course 12' lane, 2' shoulder 2" Base Course 6" Aggregate Base, CL5 3.5" Shoulder, CL2 12" Subgrade Excavation (10% of total length assumed) Est. Quantity Units Est. Unit Price Est. Cost 1 LS $5,000.00 $5,000.00 1 LS $1,500.00 $1,500.00 90 CY $20.00 $1,800.00 300 TN $75.00 $22,500.00 225 TN $80.00 $18,000.00 150 GAL $4.00 $600.00 80 TN $40.00 $3,200.00 1200 TN $20.00 $24,000.00 2800 SY $2.00 $5,600.00 7 EA $2,500.00 $17,500.00 50 LF $75.00 $3,750.00 1 LS $2,500.00 $2,500.00 1 LS $1,500.00 $1,500.00 Subtotal $107,450.00 10% Contingency $10,745.00 $118,195.00 Indirect Costs $20,000.00 Est. Cost Treeline Dr $138,195.00 T: \2294- Corcoran \01 - General \Phase 700 - Municipal State Aid \700 -05 Pavement Management \foxline_treeline \Foxline & Treeline Street Improvement Cost EstimateFoxline & Treeline Street Improvement Cost Estimate Street Length (LF) Street Width Bit. (LF) Street Width incl. shoulder Parcels Pavement Section Bid No. Bid Item 1 Mobilization 2 Traffic Control 3 Common Excavation 4 Base Course Pavement 5 Wear Course Pavement 6 Bituminous Tack Coat Material 7 3.5" Aggregate Shouldering, CL2 8 Aggregate Base, CL5 9 Subgrade Preparation 10 Tie -in Driveway Approaches 11 Remove & Replace Existing Culvert 12 Restoration 13 Erosion Control Table 2 Estimated Costs Foxline Drive 2700 24 28 21 1.5" Wear Course 12' lane, 2' shoulder 2" Base Course 6" Aggregate Base, CL5 3.5" Shoulder, CL2 12" Subgrade Excavation (10 %) Est. Quantity Units Est. Unit Price Est. Cost 1 LS $13,500.00 $13,500.00 1 LS $2,000.00 $2,000.00 300 CY $20.00 $6,000.00 900 TN $75.00 $67,500.00 675 TN $80.00 $54,000.00 375 GAL $4.00 $1,500.00 250 TN $40.00 $10,000.00 3500 TN $20.00 $70,000.00 8400 SY $2.00 $16,800.00 22 EA $2,500.00 $55,000.00 50 LF $75.00 $3,750.00 1 LS $5,000.00 $5,000.00 1 LS $3,000.00 $3,000.00 Subtotal $308,050.00 10% Contingency $30,805.00 $338,855.00 Indirect Costs $60,000.00 Summary of Total Costs Est. Cost Foxline Dr $398,855.00 $537,050.00 Est. Total Cost $161,115.00 Est. Total City Contribution (30 %) $375,935.00 Est. Assessable Amount (70 %) 28 Est. Parcels $13,426.25 Est. Assessment per Parcel T: \2294- Corcoran \01 - General \Phase 700 - Municipal State Aid \700 -05 Pavement Management \foxline_treeline \Foxline & Treeline Street Improvement Cost EstimateFoxline & Treeline Street Improvement Cost Estimate Table 3 Preliminary Assessment Role Paving Foxline and Treeline Dr PID ADDRESS OWNER 1611923110016 9259 FOXLINE DR R R & S A BAUDLER 1611923110017 9239 FOXLINE DR SANDRA DOBOSZENSKI 1611923110022 9117 FOXLINE DR RC & JM KOSLOSKI 1611923140015 9101 FOXLINE DR JM & JE TOBIAS 1611923140016 9037 FOXLINE DR JERRY KNECHT 1611923140017 9019 FOXLINE DR GAIL & ALLEN SHORES 1611923140018 9001 FOXLINE DR DE & JR HUDSON 1611923140019 8939 FOXLINE DR DALE HOLM 1611923140020 8919 FOXLINE DR RA HOLMGREN & LJ LARSEN 1611923140021 8901 FOXLINE DR JOHANNA AUGUSTINE LAMMERS 1611923140006 8900 FOXLINE DR JA LIND & JB PEARSON 1611923140007 8920 FOXLINE DR DAVID C CARLSON ETAL 1611923140008 8940 FOXLINE DR DAVID C CARLSON 1611923140009 9000 FOXLINE DR NICHOLAS EARL ARRIGO 1611923140010 9016 FOXLINE DR MC & JR ANDERSON 1611923140011 9040 FOXLINE DR SCOTT JARLAND ET AL 1611923110010 9148 FOXLINE DR BRUCE HAMMON THOMAS 1611923110009 9200 FOXLINE DR TJ & MH HARTKOPF 1611923110008 9220 FOXLINE DR TF & CS HOLDFORD 1611923110007 9240 FOXLINE DR AIMEE STEEN 1611923110006 9260 FOXLINE DR JAMS ABELL 1611923110011 21540 TREELINE DR DR & DL BISBEE 1611923110012 21530 TREELINE DR MICHAEL WEILER 1611923110013 21520 TREELINE DR KR & DM CARLSTROM 1611923110014 21510 TREELINE DR GE MONZO & LA MATTISON 1611923110015 21500 TREELINE DR JW & PA ERICKSON 1611923140013 21515 TREELINE DR THOMAS DOKMAN TRUSTEE 1611923140012 21525 TREELINE DR AD & KJ PULCHINSKI TOTAL BENEFITTING UNITS 28 T:\ 2294 - Corcoran \01 - General \Phase 700- Municipal State Aid \700 -05 Pavement Management \foxline_treeline \table 3 preliminary assessment role.xlsxtable 3 preliminary assessment role.xlsx Figures 16- 119 -23 -11 -0016 (To Be Assessed) 16- 119 -23 -11 -0017 (To Be Assessed) 16- 119 -23 -11 -0022 (To Be Assessed) 16- 119 -23 -14 -0015 (To Be Assessed) 16- 119 -23 -14 -0016 (To Be Assessed) 16- 119 -23 -14 -0017 (To Be Assessed) 16- 119 -23 -14 -0018 (To Be Assessed) 16- 119 -23 -14 -0019 (To Be Assessed) 16- 119 -23 -14 -0020 (To Be Assessed) 16- 119 -23 -14 -0021 (To Be Assessed) Co4hty Hw y 10 200 100 0 200 N Feet A °ath: L: \2294\01100- OS \mxd\FOxline and Treeline Drive Parcels —d 16- 119 -23 -11 -0006 (To Be Assessed) 16- 119 -23 -11 -0007 (To Be Assessed) 16- 119 -23 -11 -0008 (To Be Assessed) 16- 119 -23 -11 -0009 (To Be Assessed) 16- 119 -23 -11 -0010 (To Be Assessed) CITY OF CORCORAN Foxline Drive and Treeline Drive Parcels 16- 119 -23 -14 -0011 (To Be Assessed) 16- 119 -23 -14 -0010 (To Be Assessed) 16- 119 -23 -14 -0009 (To Be Assessed) 16- 119 -23 -14 -0008 (To Be Assessed) 16- 119 -23 -14 -0007 (To Be Assessed) 16- 119 -23 -14 -0006 (To Be Assessed) N m N co Q) L N Q _ O Q) O p Q) W U) O N I O(0 1 O 0) O U) U) N N Q N Q N Q N Q N Q O m O m c� m m m O L X Treeline Dr ILL CITY OF CORCORAN Foxline Drive and Treeline Drive Parcels 16- 119 -23 -14 -0011 (To Be Assessed) 16- 119 -23 -14 -0010 (To Be Assessed) 16- 119 -23 -14 -0009 (To Be Assessed) 16- 119 -23 -14 -0008 (To Be Assessed) 16- 119 -23 -14 -0007 (To Be Assessed) 16- 119 -23 -14 -0006 (To Be Assessed) N m CD o Q) v N Q N Q Q) m � a) m coH I coE°- c m 1= 93rd Ave N Wenck AUG 2014 Engineers - Scientists 1800 Pioneer Creek Center Business Professionals Maple Plain, MN 55359 -0429 Figure 1 www.wenck.corn 1 -800- 472 -2232 Report Type Real Estate Consulting Letter Report Effective Date September 4, 2014 Prepared By: Esther M. Trembley, Appraiser William R. Waytas, Appraiser Nagell Appraisal & Consulting, Inc. File # V1409001 12805 Highway 55, Suite 300 Plymouth, Minnesota 55441 Tel: 952.544.8966 1 Fax: 952.544.8969 NAGELL APPRAISAL & CONSULTING 12805 Highway 55 #300 Minneapolis 952 - 544 -8966 Plymouth, MN 55441 St. Paul 651 - 209 -6159 Established in 1968 Central Fax 952 - 544 -8969 City Engineer of Corcoran September 4, 2014 Attn: Kent Torve, P.E. at Wenck Engineering 1800 Pioneer Creek Center, P.O. Box 249 Maple Plain, MN 55359 To Kent Torve: Per your request, this is a letter report is to assist the city for guidance regarding a potential street improvement project within the city (see attached map for the location of the streets in the project). The proposed project would improve the current gravel roads to paved (bituminous) streets. This report is not an appraisal, but rather provides a preliminary opinion of a general range of market benefit, if any, to the residential properties in the project area. SCOPE OF ASSIGNMENT In accordance with your request, a drive -by viewing of the properties has been made along with some general market comments regarding benefit (if any) for the proposed street improvement project as it relates to the subject market. As noted in the engagement letter, no specific sales data has been collected for this assignment. The general market comments are based on past appraisals, experience, and market information. The project area was viewed on September 4, 2014 by Esther M. Trembley and previously by William R. Waytas. Project information was provided by Kent Torve of Wenck Engineering. Existing road condition based on inspection and appraiser files. The appraiser viewed the provided feasibility report, retained in files. PROJECT The City of Corcoran is proposing the improvement of two roads (Foxline Drive & Treeline Drive). The construction will include verifying gravel depths, compacting and shaping the existing gravel road to build the new road section, which includes some aggregate and bituminous pavement. The city has been paving gravel roads throughout the city over the years. Per request, the city desires to know the benefit (if any) as it impacts the residential properties in the project area. Nagell Appraisal & Consulting 1952.544.8966 Page 1 AREA DESCRIPTION The City of Corcoran is a western outlying suburban community located approximately 35 minutes northwest of Downtown Minneapolis. The population was 5,500 as of 2010 census (a decrease of 2.3% from the 2000 census). The project is located between County Road 30 and County Road 10 off of Trail Haven Road. Residential properties generally range in value between $200,000 and $400,000+ in the City Limits with an average of about $300,000 (MLS statistics). An average size lot sale in the development sold in early 2014 for $68,000. The commercial portion of the city is located at the intersection of County Roads 10 & 116. The remainder of the city is mostly made up of rural residential, large estate -sized residential and newer scattered single - family residential developments. Corcoran has a reputation as a stable community. Access to most shopping and surrounding communities is within 15 minutes. Most existing buildings in the area range from average to good quality. SUBJECT PROPERTIES The project area consists of detached single family residential homes on small acreage parcels (around 1.5 acres). Also located in the project area are some larger acreage parcels and farm properties. Most of the residential dwellings are averagely quality with 1- story, 1.5- story, or 2 -story design, and appear to have been built within the past 40 years. One residential dwelling on Foxline Drive is new construction (in- progress). Although the subject properties are located on a gravel road, approximately half of the property owners have paved or concrete driveways. Per feasibility study there are 28 potential benefitting units to be assessed. NOTE: Feasibility study does not appear to include the home on the northern -most end of Foxline Drive in the "Preliminary Assessment Role" of properties to be assessed for the project. Property driveway access is via Foxline Drive. Parcel ID: 09- 119 -23 -44 -0016 Address: 9305 Foxline Drive. It is logical that this property would benefit as well. EXISTING STREETS Physical Condition of the Existing Road: The existing road improvements are gravel (unpaved). The roads require continuous maintenance, which can be costly, as the subgrade appears to be susceptible to moisture. The existing roads appear to have exceeded the original expected life and are not up to current road standards. Portions of the shoulder are low /somewhat washed out in areas, especially along the corner /intersection at Treeline Drive and Foxline Drive. It appears this corner has had some improvement in the past in an attempt to keep the road from sloping downward toward the ditch. (See photos.) Functional Design of the Road: The existing gravel design is dated, and the base material no longer appears to provide adequate support for the road bed. Drainage appears to be compromised as a result of the design. Gravel roads do not meet the expectations of typical market participants in this suburban market for re- development, resale value, and /or updating the current uses. Overall, the existing street improvements are in fair to poor condition, look dated and reflect likewise on the adjoining and side street properties. Gravel roads create significantly more dust and require users of the road to wash their cars more. Page 2 Nagell Appraisal & Consulting 1952.544.8966 PROPOSED ROAD IMPROVEMENTS The city is proposing to upgrade Treeline Drive and Foxline Drive from gravel to paved (bituminous) roadway. Per feasibility study, the construction will include verifying the thickness of the existing gravel base material to ensure an adequate amount exists and adding material where required. The road would be shaped and paved to a 28 -foot width (24' pavement with 2' shoulders) with 3.5" of bituminous surface. Although there are no known subgrade issues, a percentage of roadway has been estimated for subgrade correction and this will be handled as needed during construction. Please note that there is no storm sewer /curb and gutter work included in this project. The foundation and base of the road will also be improved to current standards to facilitate better drainage, keep the road base dry and provide safer road conditions. Reportedly, the new street improvements are to last for over 20+ years. If any of the above description changes, the benefit due to the project could differ. HIGHEST AND BEST USE The subject project area is located within a detached single - family residential neighborhood. Owners in the subject area appear to update their homes as needed when site and building components wear out or become dated. Therefore, it is logical to upgrade the road to the subject properties as noted as it is an essential property characteristic that is expected in this market. As previously stated, although the properties are located on an existing gravel road, approximately half of the driveways in the development are paved or concrete and are in generally average to good condition and updated as needed. An informed buyer would consider the condition and surface of the road. A well constructed and good condition paved road provides aesthetic appeal to a home. Therefore, the highest and best use of the surrounding properties is for the continued residential use with the proposed roadway improvements. Nagell Appraisal & Consulting 1952.544.8966 Page 3 DISCUSSION OF MARKET BENEFIT Listed below are the factors that will be taken into consideration concerning the potential benefit to the properties. Description Existing Improvements Change 1) Road Surface Gravel Paved 2) Base Condition Poor Good 3) Curb N/A N/A 4) Drainage Poor Adequate 5) Storm Sewer Surface Surface 6) City water N/A N/A 7) City sewer N/A N/A 8) Sidewalk N/A N/A 9) Street Lights N/A N/A 10) Functional Design of Road Dated Good 11) Traffic Management Fair Average 12) Pedestrian Use (biking, walking, etc.) Fair Good 13) Median N/A N/A 14) Road Proximity to Properties N/A N/A 15) Dust Yes Nil 16) Visual Impact on Properties Poor Good Based on the preceding grid, the subject properties will improve in 8 of the 16 categories. Market participants generally recognize that roads need replacing when nearing the end of a long economic life. A typical buyer in the subject market commonly prefers a paved road surface road versus a gravel road. In addition to visual benefit, new street improvements provide better and safer use for pedestrians (biking, walking, stroller, rollerblading, etc.) and drivers. In addition, paved roads provide an added benefit to drivers, as there is less dust and need for washing the car. The new streets will enhance potential for re- development and /or updating the current properties. Properties that indirectly /directly abut or have driveways that exit on the new street will benefit. Based on past appraisals, experience, and general market information, it is not uncommon for properties like those in the subject market to realize an increase in price for new street improvements. For most properties (depending on site size, building quality, type of use and overall appeal) the average benefit for a buildable /existing lot with frontage on Foxline Drive and Treeline Drive could be around $14,000 to $17,000 per property. Nagel] Appraisal & Consulting 1952.544.8966 CONCLUSION The benefit amount noted above should not be construed or relied on as being an appraisal, but are general observations based on the overall market. If an appraisal were made on an individual property, the actual benefit amount could vary from market observations above. If you have additional questions, please do not hesitate to contact us. Sincerely, Ni Esther M. Trembley Trainee Appraiser MN 40377641 William R. Waytas, SRA, CRP Certified General MN 4000813 Enclosures: Location Map, Aerial Map View of Project Map, Subject Photos, Qualifications, Engagement Letter www.calinagell.com Nagell Appraisal & Consulting 1951.b44.8966 Page 5 LOCATION MAP Anoka Dayton Da ° 242 — 14 Crow-Hassan County Park Rogers 189 - 23 121 18 51 53.E 203 goon Rapids 52 °Lino r` f Hanover; Champlin'." 0 12 Lakes Blaine 109th Ave N ' 117 Subject Area 3S t-47 Anpka .Circle Pines 10 _ 103 lame Lexington ° 123 .I y f _r� n Lake 202 rt 20 Burs Wile° 0 P 9 c,vS, Park g f ` ^. "trf:: 4L Osseo 1q 810 x. .. .Spring 32 ........ ......... ........ ' 10 : o ake Park _ 130 Brook Park Corcoran Poi I N N E c 0 I A 10g ` � Mounds View 101 q dwa, 85 iT., Rbckford 50 - .Maple Grove 152 252 1 - 45 i2ke rk:4L , = - pmu, _ r0ople Gros Cor munii ,, F:7yfielcl Fridley Shoreviewo North Oaks 55.` Y z. Brooklyn 0 35 ' Centel 77 Arden Hills' J r e Rebecca - o ¢ig hton n B1 New Brl ht rqg - k Reserv� Loretto ,. k..... 47 w 8 Hilltop! 78f`t .' s C y 11 playfjeld Vc'.in - 81 57 . 15 18 Medina F*rrk �F City Park ' New Hope ._..CAlumbia o ,Robbinsdale { 90� ZZ 9 Crystal T I � Heights 52 �'� L� Ind pen ncef - Plymouth 23 88 51 �seN �21 ;C Armstrong -. -s In 2D1 bl�e[ilna 24 lem '_rk 153 Lauderdale Antho Falcon Ile a Im erial 55 q F':ir4 70 100 2 48 25 R N� M'S E_ 492 _ ' _ _ _HIIIS_ ark a%' gg .�. 53 2g L 8 Long L Golden Heights _ y� ono112 Medicine Lake o alley. 28p 3D -, Y y _•. E- -P "+ N 158 40 Minneapolis J �i( N �- 31 28 r•! Stubbs Bay .a i a 12 189H 38 i. .321, Saga ill 148 ��1 73i Lake ll ,1- 51 Woodland -,16 _ Pad4�', at. Louis 0 9110 11] MinO i, onka Beach r0 f! 5 Park 3- �k& 33 '��.; rance t Mi atoll - 7 22 �' r 37 5t. P `-Mound SpF-S �k k eatlawbr ok 3a 1 4 , M' netrista p '5 T _J � '�.{ J z _ II, Burschville Old St Thomas Cemetery Subject Area 9 71 '0 _J Page 6 Nagell Appraisal & Consulting 1952.544.8966 AERIAL VIEW OF PROJECT MAP *Red line represents plans for road construction Nagell Appraisal & Consulting 1952.544.8966 u� PROJECT PLAN ' c F �St thyr�ey r+v LWi911I1 Red Line: Foxline and Treeline Drive to be paved. Location map below. rn L U 70 sunr>Y µ 11 1 o Old St Thomas Cemetery 93rd Ave N U 10 Nagel] Appraisal & Consulting 1952.544.8966 SUBJECT PHOTOGRAPHS Nagell Appraisal & Consulting 1952.544.8966 Page 9 Subject Photographs — continued Treeline Drive & Foxline Drive Intersection SEC of Intersection - Low r , 0< SEC of Intersection - Low NEC of Intersection - Low rage "i . Nagel] Appraisal & Consulting 1952.544.8966 Subject Photographs — continued Swaim Looking North on Foxline Drive Note: Washed Out Shoulder Looking South on Foxline Drive from N. Cul -de -sac Typical SF Home 9305 Foxline Drive at north end; SF Home not listed on "Assessment Role" in the feasibility study. Nagell Appraisal & Consulting 1952.544.8966 Page 11 Subject Photographs — continued Faye i - Nagell Appraisal & Consulting 1952.544.8966 QUALIFICATIONS Appraisal Experience Presently Esther M. Trembley is employed as a full time real property appraiser. Currently a staff appraiser at Nagell Appraisal & Consulting, an independent appraisal firm (12 employees) who annually prepare 1,500 +/- appraisal reports of all types. Properties Appraised • Commercial — low and high- density multi- family, retail, office, industrial, restaurant, mixed -use, and vacant land. • Residential — single- family residences, hobby farms, lakeshore, and vacant land. • Eminent Domain — partial acquisition appraisal services provided to governmental agencies and private owners. • Area of Service - most appraisal experience is in the greater Twin Cities Metro Area (typically an hour from downtown metro). Numerous assignments throughout Minnesota. Licenses Held Minnesota Trainee Real Property Appraiser License #40377641 Education -- Graduate of Augsburg College, Minneapolis, MN. Bachelors of Arts (B.A.) Degree in English Graduated Summa Cum Laude (4.0 GPA) -- General & Professional Practice Courses & Seminars -- Basic Appraisal Procedures -- Basic Appraisal Principles -- 2012 -2013 15 -Hour National Uniform Standards of Professional Appraisal Practice Nagell Appraisal & Consulting 1952.544.8966 Page 13 Appraisal Experience Presently and since 1985, William R. Waytas has been employed as a full time real estate appraiser. Currently a partner and President of the Nagell Appraisal & Consulting, an independent appraisal firm (12 employees) who annually prepare 1,500 +/- appraisal reports of all types. Mr. Waytas was employed with Iver C. Johnson & Company, Ltd., Phoenix, AZ from 1985 to 1987. Properties appraised: Commercial - low and high- density multi - family, retail, office, industrial, restaurant, church, strip -mall, fast -food, convenience stores, auto - service and repair, hotel, hotel water park, bed & breakfast, senior /assisted living, schools /colleges, cinema, marina, campground, lumberyards, numerous special use properties, and subdivision analysis. Residential — single - family residences, hobby farms, lakeshore, condominiums, townhouses, REO and land. Eminent Domain — extensive partial and total acquisition appraisal services provided to numerous governmental agencies and private owners. Special Assessment — numerous street improvement and utilities projects for both governmental and private owners. Review — residential, commercial and land development. Clients - served include banks, savings and loan associations, trust companies, corporations, governmental bodies, schools /colleges (University of Minnesota, Metro State University, St. Mary's College), relocation companies, attorneys, REO companies, accountants and private individuals. Area of Service - most appraisal experience is in the greater /metro area (typically within 2 hours of downtown metro) of Minneapolis /St. Paul, MN. Numerous assignments throughout Minnesota. Professional Membership, Associations & Affiliations License: Certified General Real Property Appraiser, MN License #4000813. Appraisal Institute: SRA, Senior Residential Appraiser Designation, General Associate Member of Appraisal Institute Employee Relocation Council: CRP Certified Relocation Professional Designation. International Right -Of -Way Association: Member HUD /FHA: On Lender Selection Roster and Review Appraiser DNR: Approved appraiser for Department of Natural Resources Testimony -- Court, deposition, commission, arbitration & administrative testimony given. Mediator -- Court appointed in Wright County. Committees -- President of Metro /Minnesota Chapter, 2002, Appraisal Institute. -- Chairman of Residential Admissions, Metro /MN Chapter, Al. -- Chairman Residential Candidate Guidance, Metro /Minnesota Chapter, Al. -- Elm Creek Watershed Commission, Medina representative 3 years. -- Park Commission, Medina, 3 years. Nagel] Appraisal & Consulting 1952.544.8966 Education -- Graduate of Bemidji State University, Minnesota. B.S. degree in Bus. Ad. -- During college, summer employment in building trades (residential and commercial). -- Graduate of Cecil Lawter Real Estate School. Past Arizona Real Estate License. General & Professional Practice Courses & Seminars -- Course 101 - Introduction to Appraising Real Property. -- Numerous Standards of Professional Practice Seminar. -- Fair Lending Seminar. -- Eminent Domain & Condemnation Appraising. -- Eminent Domain (An In -Depth Analysis) -- Property Tax Appeal -- Eminent Domain -- Business Practices and Ethics -- Scope of Work -- Construction Disturbances and Temporary Loss of Going Concern -- Uniform Standards for Federal Land Acquisitions (Yellow Book Seminar) -- Partial Interest Valuation Divided (Conservation Easements, Historic Preservation Easements, Life Estates, Subsurface Rights, Access Easements, Air Rights, Water Rights, Transferable Development Rights) Commercial /Industrial /Subdivision Courses & Seminars -- Capitalization Theory & Techniques -- Highest & Best Use Seminar -- General & Residential State Certification Review Seminar -- Subdivision Analysis Seminar. -- Narrative Report Writing Seminar (general) -- Advanced Income Capitalization Seminar -- Advanced Industrial Valuation -- Appraisal of Local Retail Properties -- Appraising Convenience Stores -- Analyzing Distressed Real Estate -- Evaluating Commercial Construction -- Appraising Distressed Commercial Real Estate -- Fundamentals of Separating Real Property, Personal Property & Intangible Business Assets Residential Courses & Seminars -- Course 102 - Applied Residential Appraising -- Narrative Report Writing Seminar (residential) -- HUD Training session local office for FHA appraisals -- Familiar with HUD Handbook 4150.1 REV -1 & other material from local FHA office. -- Appraiser /Underwriter FHA Training -- Residential Property Construction and Inspection -- Numerous other continuing education seminars for state licensing & Al Appraising Waterfront and Lakeshore Property Speaking Engagements -- Bankers -- Auditors -- Assessors -- Relocation (Panel Discussion) Nagell Appraisal & Consulting 1952.544.8966 Page 15 ENGAGEMENT L ETTTER NAGELL APPRAISAL & CONSULTING 12805 H Ighway 55 Mlnnlsapolle; 9$2 -S44 -8966 Plymouth, MN 55441 St. Paul 651 - 209 -615% i=s(ablishadin 4968 Cantral Fax 952 -S44 -8969 Glienl: City Engineer OF Coroman Saplornbar 2, 2014 Atln° Kant Tar's, P-F- at Wendt Engineering 18&1) Plonner Craetc Cenler P.C. f3ox 249, Maple Plain, PAN 55359 Ht=: A Irlt& tapm4 regarding the Special Baaafic If aoy fat a Street Impro4ammi protect 1 2) Fux Une maul Trod Line RuaUS the side ttrbet beneft (bosh usg Troll Haver, Read for aeceaal Gotearao, MN Fear Kant: Thank you for yrrur lnlarest In obtaininq services regarding the properties a have,. Par our Wnwwrsation, you lnc pled a pratirrtlnary opinion of m arket benefit if any to this adjolning 41roper,jes in the above prof ect Raparl Use: Ti la report Lwo is in Assisi the qty for guidance regaTding spaclal assessment determigation Value Typo: This iaport Is nut an appraisal, but raamer provides a prelimingty fet*t giving a general range 01 market acne t cf eny to the townhonres in he projeci area. Property Description: Resioential prapertlss w4tlh varying actaaga $!Zee alanlg roads noted aboua_ Cap lact for access;, Not necessary. S pe of Report: (t) drive by viewin of the 4ubjed propartiffs and view the neitghborhuod, (2) Note the physical and++ar eccanontic factors that could affect the prupertias- (3) Comment an market ban"t i1 any based oft obsetrvaltnrrs of lha market. (4) Provide a general range of benefit It any for lha prcperifies In tfla project No specific salas data vdJ1 be collected for !hits assignment. The general market comments area based on past appraisals, expenenae arid market Irrf(krmatlan. Report Format: A Wtsr Report will be used, It has shoe staternurits and desariptlone Inaltrding appropdWw photos, maps and exhibits are induidad. Two hard tophm of reprarr provided, Fee: the fee Is Any meetings, owner contact, appraisal reports, any disouvarry, preparatilan Arad testifying would rte extra and trilled at ; Client named above is responsiblrr For payment in a timely maxi ar. Jlpe [3$t+e: The report Carr ba completei by signed i anfinnetion is prtampt. lia(orrrratlorr neeoett by th4 aprprails.mr: FonIblllly report, maps and description of befora Bnd rafter conditions. Our company eras 12 ernployees €and has been in business singe 1958 and has tutlioient knoaMedge, oxperlence, adueellon, resources and axmtacu to csmpatenify compteta this asstgnmR,nt Neither Btu employment to make this repast, nor the earn ,cation for Pt, Is uoniingen upon the fndings. IF you agree to the above terms, please sign below and faturn 4 fax or mail II you have any addittonai yuostiorts, please do scat hesltata to contact reo. Sincerely, 5lgnatw -a � William R 1Naytas, SRA, CRP Certified General 415I)D819, MN late -.20/ L/ WWW.catlnagell.coru Page 16 Nagel] Appraisal & Consulting 1 952.544.8966 STAFF REPORT Agenda Item. 10b. Council Meeting: Prepared By: September 11, 2014 Brad Martens Topic: Action Required: Draft Plan to Pave Gravel Collector Roads Direction Summary: Attached to this report is an updated Engineer's report that outlines options for paving gravel collector roads in Corcoran. The report includes seven options that vary in financing mechanisms. The options show that in order to complete the paving of the four roads in a timely manner, a mix of assessments as well as a significant contribution in funds and effort from the General Fund must take place. Staff is most supportive of Option 7 for the following reasons: • Approximately 9.3 miles of gravel collector roads are paved in 14 years as compared with up to 41 years in the other options. Total project cost is approximately $3,000,000 lower due to projected annual increase in project costs. • Costs are decreased by 40% due to Public Works taking on a significant portion of the project. • Assessments are per parcel beginning at $12,000 in 2015 and increase by one percent annually. Staff believes this amount is legally defensible and further does not require significantly higher assessments for larger parcels such as farm land if lot equivalents were used. • The project is assisted financially by an annual contribution from a street fund starting with $25,000 in 2016 and increasing by that same amount each year until an annual contribution of $325,000 exists in year 2028. This fund does require increasing the tax levy by $25,000 each year beginning in 2016 and would allow the City to continue paving roads beyond 2028. This approach is similar to the method the City is using to eliminate issuing equipment certificates. Staff requests the City Council review the report and direct staff on how to move forward. Financial /Budget: Each option requires a different level of financial contribution from the City's General Fund. Option 7 would specifically require an annual levy increase beginning in 2016. Alignment with Values: This item relates to the following adopted values: Page 2 EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost - effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Options: 1. Direct staff to bring back a project schedule for a selected option. 2. Table the Discussion. 3. Direct staff to bring back for further review. Recommendation: If the City Council would like to pave gravel collector roads, Option 7 is recommended. Council Action: Consider a motion to bring back a project schedule for Option 7. Attachments: 1. September 8, 2014 Engineer's Memo Wenck ENGINEER'S MEMO TO: Brad Martens, City Administrator FROM: Kent Torve, P.E. and Heather Libby, P.E. DATE: September 8, 2014 SUBJECT: Collector Road Paving Options for Discussion Wenck Associates, Inc. 1800 Pioneer Creek Center P.O. Box 249 Maple Plain, MN 55359 -0249 (763) 479 -4200 Fax (763) 479 -4242 E -mail: wenckmp @wenck.com Background City Council has directed staff to bring back analysis of a few different options for paving high traffic gravel roads in Corcoran. For the purposes of this analysis these are called "collectors" although the Comprehensive Plan nomenclature may differ. Staff considers this a "work in progress" and can refine selected options as needed. Council Action Council has the following options with regard to paving collector roads: 1. Table the discussion 2. Eliminate options and direct staff to provide more information on selected options 3. Direct staff to bring back a project schedule for a selected option Options 1 and 2. State Aid Only Option 1 uses only State Aid funding, and as one project is completed the City waits until sufficient funds are available for the next project. On a more detailed level, the State Aid roads will need to be reviewed and revised to accommodate this plan. State Aid funding is projected to rise minimally each year. Option 2 State Aid funding as well but uses Public Works for installing culverts, shaping gravel, ditch work, tree removal, and restoration. Contracted work is for final shaping, bituminous and subgrade drainage (tiling) and estimated to be 60% of the total project cost. Table 1 shows that with our starting balance of $883K, the City could pave roads at typically a four year interval completing pavement projects in 2055. Table 2 shows that with effort from Public Works the City could pave the roads at three to four year intervals completing pavement projects in 2050. Option 3 and 4. Public Works Involvement and Assessments These options use Public Works for installing culverts, shaping gravel, ditch work, tree removal, and restoration. Contracted work is for final shaping, bituminous and subgrade drainage (tiling) and estimated to be 60% of the total project cost. The assessment method selected is typical 70/30 for only the Contracted portion. The Public Works cost in the table are equal to the total project minus contracted portion, and then reduced 15% to take out the theoretical profit of a general contractor. Additional work would need to be performed on hours, wages, gravel amounts, culverts etc. on a specific basis to refine the City contribution through staff, equipment and materials. Assessments are calculated by Contracted cost divided by parcels and Option 3 and by Lot Equivalents in Option 4. Assessments by parcel shows some parcels with large assessments, which under a Lot Equivalent analysis would be reduced significantly. Table 3 shows that collectors are paved over a 15 year period using MSA funds and assessments as revenues. Assessment total is $4.OM and MSA funds are $4.9M. Table 4 changes the assessment to a Lot Equivalent method, which charges more for large parcels that have the potential to subdivide. Option 5, 6, and 7 Flat Fee per Parcel This option uses MSA funds, however sets the "assessment" at a flat fee per parcel. This equalizes the cost of a parcel on a City wide basis, and therefore a road with less parcels is not penalized by having higher assessment. The analysis in Table 5 shows that the timeline for paving roads is stretched to 28 years, income through assessments is lower at $2.5M and MSA funds are $83M. Table 6 shows a contribution of effort from Public works the timeline for this option is 25 years with MSA funds of $7.5M. Table 7 uses a combination of the above options to complete paving projects within 13 years. Revenue comes from flat fee assessments, MSA funds ($4.31M) as well as an annual city contribution that starts at $25,000 and increases by $25,000 per year for a total of $2.3M at paving completion. Table 1 FUNDING COST OPTIONS - GRAVEL COLLECTOR STREETS OPTION 1 - STATE AID FUNDING $883,650.18 EST YEAR OF IMPROV ROAD LENGTH (FT) $ /LF OF STREET ESTIMATED TOTAL PROJECT COST MSA ANNUAL ALLOTMENT FUND BALANCE 2015 Trail Haven Road (CR 50 to CR 10) 5750 $160 $920,000 $240,000 $203,650 2016 $241,200 $444,850 2017 $242,400 $687,250 2018 $243,600 $930,850 2019 Trail Haven Road (CR 10 to CR 30) 5850 $179 $1,048,320 $244,800 $127,330 2020 $246,000 $373,330 2021 $247,200 $620,530 2022 $248,400 $868,930 2023 Trail Haven Road (CR 30 to Oakdale) 2700 $198 $535,680 $249,600 $582,850 2024 $250,800 $833,650 2025 $252,000 $1,085,650 2026 $253,200 $1,338,850 2027 Trail Haven Road (Oakdale to CR 117) 5400 $218 $1,175,040 $254,400 $418,210 2028 $255,600 $673,810 2029 $256,800 $930,610 2030 $258,000 $1,188,610 2031 Larkin Road (Willow to Old Settlers) 5400 $237 $1,278,720 $259,200 $169,090 2032 $260,400 $429,490 2033 $261,600 $691,090 2034 $262,800 $953,890 2035 Willow Drive (Larkin to Horseshoe) 5000 $256 $1,280,000 $264,000 ($62,110) 2036 $265,200 $203,090 2037 $266,400 $469,490 2038 $267,600 $737,090 2039 Willow Drive (Horseshoe to South) 3000 $275 $825,600 $268,800 $180,290 2040 $270,000 $450,290 2041 $271,200 $721,490 2042 $272,400 $993,890 2043 Bechtold Road (Strehler to CR 10) 4300 $294 $1,265,920 $273,600 $1,570 2044 $274,800 $276,370 2045 $276,000 $552,370 2046 $277,200 $829,570 2047 Bechtold Road (CR 10 to CR 30) 3700 $314 $1,160,320 $278,400 ($52,350) 2048 $279,600 $227,250 2049 $280,800 $508,050 2050 $282,000 $790,050 2051 Bechtold Road (CR 30 to Oakdale) 4400 $333 $1,464,320 $283,200 ($391,070) 2052 $284,400 ($106,670) 2053 $285,600 $178,930 2054 $286,800 $465,730 2055 Bechtold Road (Oakdale to CR 117) 3600 $352 $1,267,200 $288,000 ($513,470) *Listed according to 2006 traffic counts $12,221,120 $11,707,650 Table 2 FUNDING COST OPTIONS - GRAVEL COLLECTOR STREETS OPTION 2 - PUBLIC WORKS AND STATE AID FUNDING $883,650.18 EST YEAR OF IMPROV ROAD LENGTH (FT) $ /LF OF STREET ESTIMATED TOTAL PROJECT COST PUBLIC WORKS EFFORT* (40 %) CONTRACTOR COST (60 %) MSA ANNUAL ALLOTMENT MSA FUND BALANCE 2015 Trail Haven Road (CR 50 to CR 10) 5750 $160 $920,000 $312,800 $552,000 $240,000 $258,850 2016 $241,200 $500,050 2017 $242,400 $742,450 2018 Trail Haven Road (CR 10 to CR 30) 5850 $174 $1,020,240 $346,882 $612,144 $243,600 $27,025 2019 $244,800 $271,825 2020 $246,000 $517,825 2021 Trail Haven Road (CR 30 to Oakdale) 2700 $189 $509,760 $173,318 $305,856 $247,200 $285,850 2022 $248,400 $534,250 2023 $249,600 $783,850 2024 Trail Haven Road (Oakdale to CR 117) 5400 $203 $1,097,280 $373,075 $658,368 $250,800 $3,207 2025 $252,000 $255,207 2026 $253,200 $508,407 2027 $254,400 $762,807 2028 Larkin Road (Willow to Old Settlers) 5400 $222 $1,200,960 $408,326 $720,576 $255,600 ($110,495) 2029 $256,800 $146,305 2030 $258,000 $404,305 2031 $259,200 $663,505 2032 Willow Drive (Larkin to Horseshoe) 5000 $242 $1,208,000 $410,720 $724,800 $260,400 ($211,615) 2033 $261,600 $49,985 2034 $262,800 $312,785 2033 $261,600 $574,385 2034 Willow Drive (Horseshoe to South) 3000 $251 $753,600 $256,224 $452,160 $262,800 $128,801 2035 $264,000 $392,801 2036 $265,200 $658,001 2037 $266,400 $924,401 2038 Bechtold Road (Strehler to CR 10) 4300 $270 $1,162,720 $395,325 $697,632 $267,600 $99,044 2039 $268,800 $367,844 2040 $270,000 $637,844 2041 $271,200 $909,044 2042 Bechtold Road (CR 10 to CR 30) 3700 $290 $1,071,520 $364,317 $642,912 $272,400 $174,215 2043 $273,600 $447,815 2044 $274,800 $722,615 2045 $276,000 $998,615 2046 Bechtold Road (CR 30 to Oakdale) 4400 $309 $1,358,720 $461,965 $815,232 $277,200 ($1,382) 2047 $278,400 $277,018 2048 $279,600 $556,618 2049 $280,800 $837,418 2050 Bechtold Road (Oakdale to CR 117) 3600 $328 $1,180,800 $401,472 $708,480 $282,000 $9,466 *Listed according to 2006 traffic counts $11,483,600 $3,904,424 $6,890,160 $10,804,050 Table 3 FUNDING COST OPTIONS - GRAVEL COLLECTOR STREETS OPTION 3 - Public Works Combination with Assessments per Parcel PUBLIC WORKS EFFORT* (40 %) $883,650.18 EST YEAR OF IMPROV ROAD LENGTH (FT) $ /LFOF STREET TOTAL PROJECT COST TOTAL LABOR (25 %) MATERIALS (75 %) CONTRACTOR COST (60 %) BENEFITTING PROPERTIES ASSESSMENT70 %OF CONTRACTOR COST - ASSESSMENT /P ROPERTY MSAANNUAL ALLOTMENT FUND BALANCE 2015 Trail Haven Road (CR 50 to CR 10) 5750 $160 $920,000 $312,800 $78,200 $234,600 $552,000 17 $386,400 $22,729 $240,000 $645,250 2016 Trail Haven Road (CR 10 to CR 30) 5850 $160 $936,000 $318,240 $79,560 $238,680 $561,600 25 $393,120 $15,725 $241,200 $399,730 2017 $242,400 $642,130 2018 Trail Haven Road (CR 30 to Oakdale) 2700 $174 $470,880 $160,099 $40,025 $120,074 $282,528 16 $197,770 $12,361 $243,600 $640,873 2019 Trail Haven Road (Oakdale to CR 117) 5400 $179 $967,680 $329,011 $82,253 $246,758 $580,608 20 $406,426 $20,321 $244,800 $382,479 2020 $246,000 $628,479 2021 Larkin Road (Willow to Old Settlers) 5400 $189 $1,019,520 $346,637 $86,659 $259,978 $611,712 18 $428,198 $23,789 $247,200 $345,529 2022 Willow Drive (Larkin to Horseshoe) 5000 $194 $968,000 $329,120 $82,280 $246,840 $580,800 23 $406,560 $17,677 $248,400 $90,569 2023 $249,600 $340,169 2024 Willow Drive (Horseshoe to South) 3000 $203 $609,600 $207,264 1 $51,816 $155,448 $365,760 11 1 $256,032 $23,276 $250,800 $273,977 2025 Bechtold Road (Strehler to CR 10) 4300 $208 $894,400 $304,096 $76,024 $228,072 $536,640 10 $375,648 $37,565 $252,000 $60,889 2026 $253,200 $314,089 2027 Bechtold Road (CR 10 to CR 30) 3700 $218 $805,120 $273,741 $68,435 $205,306 $483,072 8 $338,150 $42,269 $254,400 $149,826 2028 Bechtold Road (CR 30 to Oakdale) 4400 $222 $978,560 $332,710 $83,178 $249,533 $587,136 24 $410,995 $17,125 $255,600 ($103,425) 2029 $256,800 $153,375 2030 Bechtold Road (Oakdale to CR 117) 3600 $232 $835,200 $283,968 $70,992 $212,976 $501,120 16 $350,784 $21,924 $258,000 *Listed according to 2006 traffic counts $9,404,960 $3,197,686 $799,422 $2,398,265 $5,642,976 188.0 $3,950,083 $4,867,650 *Assumed a 15% cost reduction by Public Works performing work. T: \2294- Corcoran \01 - General \Phase 700 - Municipal State Aid \700 -05 Pavement Management \Pavement Management \091114 council meeting \pavement optinos Table 4 FUNDING COST OPTIONS - GRAVEL COLLECTOR STREETS OPTION 4 - Public Works Combination with Assessments per Lot Equivilent PUBLIC WORKS EFFORT* (40 %) $883,650.18 EST YEAR OF IMPROV ROAD LENGTH (FT) $ /LFOF STREET TOTAL PROJECT COST TOTAL LABOR (25 %) MATERIALS (75 %) CONTRACTOR COST (60 %) LOT EQUIVILENTS ASSESSMENT70 %OF CONTRACTOR COST ASSESSMENT/ LE MSAANNUAL ALLOTMENT FUND BALANCE 2015 Trail Haven Road (CR 50 to CR 10) 5750 $160 $920,000 $312,800 $78,200 $234,600 $552,000 40 $386,400 $9,660 $240,000 $332,450 2016 Trail Haven Road (CR 10 to CR 30) 5850 $160 $936,000 $318,240 $79,560 $238,680 $561,600 32 $393,120 $12,285 $241,200 ($231,310) 2017 $242,400 $11,090 2018 lTrail Haven Road (CR 30 to Oakdale) 2700 1 $174 $470,880 $160,099 1 $40,025 $120,074 $282,528 11 1 $197,770 $17,979 $243,600 ($150,267) 2019 Trail Haven Road (Oakdale to CR 117) 5400 $179 $967,680 $329,011 $82,253 $246,758 $580,608 24 $406,426 $16,934 $244,800 ($737,671) 2020 $246,000 ($491,671) 2021 Larkin Road (Willow to Old Settlers) 5400 $189 $1,019,520 $346,637 $86,659 $259,978 $611,712 38 $428,198 $11,268 $247,200 ($1,121,259) 2022 Willow Drive (Larkin to Horseshoe) 5000 $194 $968,000 $329,120 $82,280 $246,840 $580,800 24 $406,560 $16,940 $248,400 ($1,705,339) 2023 $249,600 ($1,455,739) 2024 Willow Drive (Horseshoe to South) 3000 $203 $609,600 $207,264 $51,816 $155,448 $365,760 14 $256,032 $18,288 $250,800 ($1,729,195) 2025 Bechtold Road (Strehler to CR 10) 4300 1 $208 $894,400 $304,096 $76,024 $228,072 $536,640 15.5 $375,648 $24,235 $252,000 ($2,246,379) 2026 $253,200 ($1,993,179) 2027 Bechtold Road (CR 10 to CR 30) 3700 $218 $805,120 $273,741 $68,435 $205,306 $483,072 27 $338,150 $12,524 $254,400 ($2,431,182) 2028 Bechtold Road (CR 30 to Oakdale) 4400 $222 $978,560 $332,710 $83,178 $249,533 $587,136 29 $410,995 $14,172 $255,600 ($3,017,143) 2029 $256,800 ($2,760,343) 2030 Bechtold Road (Oakdale to CR 117) 3600 $232 $835,200 $283,968 $70,992 $212,976 $501,120 18.5 $350,784 $18,961 $258,000 ($3,220,615) *Listed according to 2006 traffic counts $9,404,960 $3,197,686 $799,422 $2,398,265 $5,642,976 273.0 $3,950,083 $4,867,650 *Assumed a 15% cost reduction by Public Works performing work. T: \2294- Corcoran \01 - General \Phase 700 - Municipal State Aid \700 -05 Pavement Management \Pavement Management \091114 council meeting \pavement optinos Table 5 FUNDING COST OPTIONS - GRAVEL COLLECTOR STREETS OPTION 5 - "Flat Fee" per parcel basis $883,650.18 EST YEAR OF IMPROV ROAD LENGTH (FT) $ /LF OF STREET PROJECT COST BENFITTING PROPERTIES $12,000/ PARCEL MSA ANNUAL ALLOTMENT FUND BALANCE 2015 Trail Haven Road (CR 50 to CR 10) 5750 $160 $920,000 17 $204,000 $240,000 $407,650 2016 $241,200 $648,850 2017 Trail Haven Road (CR 10 to CR 30) 5850 $160 $936,000 25 $306,000 $242,400 $261,250 2018 $243,600 $504,850 2019 Trail Haven Road (CR 30 to Oakdale) 2700 $179 $483,840 16 $199,680 $244,800 $465,490 2020 $246,000 $711,490 2021 $247,200 $958,690 2022 Trail Haven Road (Oakdale to CR 117) 5400 $194 $1,045,440 20 $256,800 $248,400 $418,450 2023 $249,600 $668,050 2024 $250,800 $918,850 2025 Larkin Road (Willow to Old Settlers) 5400 $208 $1,123,200 18 $237,600 $252,000 $285,250 2026 $253,200 $538,450 2027 $254,400 $792,850 2028 Willow Drive (Larkin to Horseshoe) 5000 $222 $1,112,000 23 $311,880 $255,600 $248,330 2029 $256,800 $505,130 2030 $258,000 $763,130 2031 Willow Drive (Horseshoe to South) 3000 $237 $710,400 11 $153,120 $259,200 $465,050 2032 $260,400 $725,450 2033 $261,600 $987,050 2034 Bechtold Road (Strehler to CR 10) 4300 $251 $1,080,160 10 $142,800 $262,800 $312,490 2035 $264,000 $576,490 2036 $265,200 $841,690 2037 Bechtold Road (CR 10 to CR 30) 3700 $266 $982,720 8 $117,120 $266,400 $242,490 2038 $267,600 $510,090 2039 $268,800 $778,890 2040 Bechtold Road (CR 30 to Oakdale) 4400 $280 $1,232,000 24 $360,000 $270,000 $176,890 2041 $271,200 $448,090 2042 $272,400 $720,490 2043 Bechtold Road (Oakdale to CR 117) 3600 $294 $1,059,840 16 $245,760 $273,600 $180,010 *Listed according to 2006 traffic counts $10,685,600 171.0 $2,534,760 $8,330,850 T: \2294- Corcoran \01 - General \Phase 700 - Municipal State Aid \700 -05 Pavement Management \Pavement Management \091114 council meeting \pavement optinos Table 6 FUNDING COST OPTIONS - GRAVEL COLLECTOR STREETS OPTION 6 - PUBLIC WORKS and "Flat Fee" per parcel basis PUBLIC WORKS EFFORT* (40 %) $883,650.18 EST YEAR OF IMPROV ROAD LENGTH (FT) $ /LFOF STREET PROJECT COST TOTAL LABOR (25%) MATERIALS (75 %) CONTRACTOR COST(60 %) BENFITTING PROPERTIES $12,000/ PARCEL MSAANNUAL ALLOTMENT FUND BALANCE 2015 Trail Haven Road (CR 50 to CR 10) 5750 $160 $920,000 $312,800 $78,200 $234,600 $552,000 17 $170,000 $240,000 $428,850 2016 $241,200 $670,050 2017 Trail Haven Road (CR 10 to CR 30) 5850 $160 $936,000 $318,240 $79,560 $238,680 $561,600 25 $306,000 $242,400 $338,610 2018 $243,600 $582,210 2019 Trail Haven Road (CR 30 to Oakdale) 2700 $179 $483,840 $164,506 $41,126 $123,379 $290,304 16 $199,680 $244,800 $571,881 2020 $246,000 $817,881 2021 Trail Haven Road (Oakdale to CR 117) 5400 $189 $1,019,520 $346,637 $86,659 $259,978 $611,712 20 $254,400 $247,200 $361,132 2022 $248,400 $609,532 2023 Larkin Road (Willow to Old Settlers) 5400 $198 $1,071,360 $364,262 $91,066 $273,197 $642,816 18 $233,280 $249,600 $85,333 2024 $250,800 $336,133 2025 $252,000 $588,133 2026 Willow Drive (Larkin to Horseshoe) 5000 $213 $1,064,000 $361,760 $90,440 $271,320 $638,400 23 $306,360 $253,200 $147,533 2027 $254,400 $401,933 2028 Willow Drive (Horseshoe to South) 3000 $222 $667,200 $226,848 $56,712 $170,136 $400,320 11 $149,160 $255,600 $179,525 2029 $256,800 $436,325 2030 $258,000 $694,325 2031 Bechtold Road (Strehler to CR 10) 4300 $237 $1,018,240 $346,202 $86,550 $259,651 $610,944 10 $139,200 $259,200 $135,580 2032 $260,400 $395,980 2033 $261,600 $657,580 2034 Bechtold Road (CR 10 to CR 30) 3700 $251 $929,440 $316,010 $79,002 $237,007 $557,664 8 $114,240 $262,800 $160,946 2035 $264,000 $424,946 2036 $265,200 $690,146 2037 Bechtold Road (CR 30 to Oakdale) 4400 $266 $1,168,640 $397,338 $99,334 $298,003 $701,184 24 $351,360 $266,400 $209,385 2038 $267,600 $476,985 2039 $268,800 $745,785 2040 Bechtold Road (Oakdale to CR 117) 3600 $280 $1,008,000 $342,720 $85,680 $257,040 $604,800 16 $240,000 $270,000 $308,265 *Listed according to 2006 traffic counts $10,286,240 $3,497,322 $874,330 $2,622,991 $6,171,744 188.0 $2,463,680 $7,513,650 *Assumed a 15% cost reduction by Public Works performing work. T:\ 2294 - Corcoran \01 - General \Phase 700- Municipal State Aid \700 -05 Pavement Management \Pavement Management \091114 council meeting \pavement optinos Table 7 FUNDING COST OPTIONS - GRAVEL COLLECTOR STREETS OPTION 7 - PUBLIC WORKS, STATE AID FUNDING, FLAT FEE AND CITY CONTRIBUTION PUBLIC WORKS EFFORT* (40 %) $883,650.18 EST YEAR OF IMPROV ROAD LENGTH (FT) $ /LF OF STREET ESTIMATED TOTAL PROJECT COST TOTAL LABOR (25 %) MATERIALS (75 %) CONTRACTOR COST (60 %) BENFITTING PROPERTIES TRUNK FEE $12,000/ PARCEL CITY CONTRIBUTION MSA ANNUAL ALLOTMENT FUND BALANCE 2015 Trail Haven Road (CR 50 to CR 10) 5750 $160 $920,000 $312,800 $78,200 $234,600 $552,000 17 $204,000 $240,000 $462,850 2016 Trail Haven Road (CR 10 to CR 30) 5850 $165 $964,080 $327,787 $81,947 $245,840 $578,448 25 $303,000 $25,000 $241,200 $125,815 2017 Trail Haven Road (CR 30 to Oakdale) 2700 $170 $457,920 $155,693 $38,923 $116,770 $274,752 16 $195,840 $50,000 $1,212,000 $1,153,210 2018 ITrail Haven Road (Oakdale to CR 117) 5400 $174 1 $941,760 $320,198 $80,050 1 $240,149 $565,056 20 $247,200 $75,000 $590,156 2019 $100,000 $690,156 2020 Larkin Road (Willow to Old Settlers) 5400 $184 $993,600 $337,824 $84,456 $253,368 $596,160 18 $226,800 $125,000 $107,972 2021 $150,000 $257,972 2022 Willow Drive (Larkin to Horseshoe) 5000 $194 $968,000 $329,120 $82,280 $246,840 $580,800 23 $295,320 $175,000 $248,400 $66,772 2023 Willow Drive (Horseshoe to South) 3000 $198 $595,200 $202,368 $50,592 $151,776 $357,120 11 $142,560 $200,000 $1,242,000 $1,091,844 2024 Bechtold Road (Strehler to CR 10) 4300 $203 $873,760 $297,078 1 $74,270 $222,809 1 $524,256 1 10 $130,800 1 $225,000 1 1 $626,309 2025 Bechtold Road (CR 10 to CR 30) 3700 1 $208 1 $769,600 $261,664 $65,416 1 $196,248 $461,760 8 $105,600 $250,000 $258,485 2026 1 1 1 $275,000 $533,485 2027 Bechtold Road (CR 30 to Oakdale) 4400 $218 $957,440 $325,530 $81,382 $244,147 $574,464 24 $322,560 $300,000 $256,052 2028 Bechtold Road (Oakdale to CR 117) 3600 $222 $800,640 $272,218 $68,054 $204,163 $480,384 16 $216,960 $325,000 $255,600 $301,010 *Listed according to 2006 traffic counts 49100 $9,242,000 $3,142,280 $785,570 $2,356,710 $5,545,200 188 $2,390,640 $2,275,000 $4,322,850 *Assumed a 15% cost reduction by Public Works performing work. STAFF REPORT Agenda Item. 10c. Council Meeting: Prepared By: September 11, 2014 Brad Martens Topic: Action Required: Public Participation at Council Meetings Approval Summary: At the August 28, 2014 City Council meeting staff presented a draft proposal on how to take public comment at Council meetings. The City Council discussed the proposal and directed staff to adjust the proposal with the following changes: 1. Allow comments on items that are on the agenda. 2. Provide a statement which could be read at the time of Open Forum. Staff has updated the proposal as directed which is attached to this report. It is requested that the City Council consider approving the proposal. Financial /Budget: N/A Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost - effective, and friendly manner. ETHICS AND INTEGRITY We believe that ethics and integrity are the foundation blocks of public trust and confidence and that all meaningful relationships are built on these values OPEN AND HONEST COMMUNICATION We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. TREATING THE CITIZEN AS OUR CUSTOMER We believe that citizens are our customers and should be treated with courtesy, respect, and deserve the best services we can provide. Page 2 EQUAL OPPORTUNITY We believe that every employee and citizen should be afforded an equal opportunity to participate in all aspects of employment, citizenship, and governance in the City of Corcoran based exclusively on their ability to contribute. Options: 1. Adopt the Public Participation at Council Meetings proposal as presented. 2. Adopt the Public Participation at Council Meetings proposal with changes. Recommendation: Staff recommends the City Council adopt a version of the Public Participation at Council Meetings proposal in order to guide public participation at City Council meetings. Council Action: Consider a motion to adopt the Public Participation at Council Meetings proposal. Attachments: 1. Public Participation at Council Meetings Proposal CITY OF CORCORAN Public Participation at Council Meetin The City of Corcoran meets regularly on the second and fourth Thursdays of each month at 7:00 pm, with special sessions scheduled when necessary. Meetings are held in the Council Chambers at City Hall, 8200 County Road 116. The Public is welcome to attend. Copies of the meeting materials are posted in advance of the meeting on the City's website no later than the Monday before the meeting, and in a binder outside of the Council Chambers at least 30 minutes prior to the meeting. At each meeting there is a designated period of time for "Open Forum" during which individuals in the audience who wish to speak on an item n^+ �;S+P_d A- A thP_ RAP_ietiRg ageR a are invited to the podium. Before addressing the City council, individuals must sign in with their name and address. Meetings are audio recorded so individuals must step up to the podium and speak loudly and clearly. Time is limited to five minutes per person /subject. Longer presentations must be scheduled through the City Administrator's office. Council action should not be expected at the time of a proposed non - agenda item. The City Council will listen to the comment or question and may choose to direct staff to provide further information so that the subject may be studied before action is considered. Individuals requesting specific information will be asked to complete an Information Disclosure Request which will be responded to by City staff. Public comments are always taken during Public Hearings. However for other issues, it is left to the discretion of the Mayor and Councilors as to whether to take comments as they conduct the business of the City. Individuals unable to attend a City Council meeting or who would like to ask a question before a meeting are encouraged to contact the City Administrator who may be able to answer questions on behalf of the City of Corcoran. To Be Read at Time of Open Forum Open Forum provides residents with the opportunity to address an issue with the City Council. The City Council will not take official action on items discussed during Open Forum, except to refer items to staff for future report or follow through. If you wish to address the City Council, please fill out the Open Forum sign -up sheet. Once it is your time to speak, state your name, address, and topic that you wish to discuss. Speakers will be limited to five minutes to discuss an issue unless additional time is approved by the City Council. STAFF REPORT / POLICE DEPARTMENT Agenda Item 11 a. Council Meeting: Prepared By: September 11, 2014 Lieutenant John Hamilton Topic: Action Required: IT Related Business Continuity Strategies Approval of Change in Vendor Background- Information technology and management is a core component of Corcoran's infrastructure. Best practice policies and standards result in efficient, accountable and cost - effective use of resources. Information technology constitutes the full spectrum of technologies and services that support how the city delivers its services. Since the City's first personal computer installed in 1990, the city has continued to move its technologies forward. And with each step the city balances the cost, needs and best practices. This proposal discussions and planning began in April 2014. Many e- mails, phone calls, onsite meetings and fact finding have occurred over these months. Discussion- What are the Information Technology goals for the City of Corcoran and how does the City plan to achieve the goals? 1. How does the City plan for IT succession from city employee to contract vendor? Issue — Since the City's first personal computer, essentially all information technologies have been handled by a city employee. Background - The succession planning began a few years ago when the City engaged the services of Loffler, Bloomington MN. Loffler has supported the City's copier needs for the past 20 years. Loffler purchased a small IT company and began offering basic IT services. Since 2011, Loffler has supported our advanced support for two servers. Solution — Continue the planning succession which will transition the basic, intermediate and desktop support IT needs from city employee to contract vendor (s). This will occur over the next few years. Staff Report / Police Department — Page 2 2. How does the City migrate from on premise server hardware to hosted cloud based solution? Background — Technology solutions continue to evolve and the City's needs continue to be challenged. The trend is to reduce on premise server footprint to cloud managed data center. Solution — Decommission two servers and begin to position the City for migration over the next few years to hosted server solutions. Police Department File Server — Purchased 2007 and warranty expired 2010 — to be taken out of service with this proposal. Non - essential and outdated data has been deleted. And the balance of the police files moved to a secure partition on the primary server. City Hall SQL Server — Purchased 2010 and warranty expired 2013 — to be taken out of service with this proposal. The SQL functions (Laserfiche and Permit Works) to be virtualized and moved to the primary server. Primary Server — Purchased 2011 and warranty will expire at the end of 2014. City is exploring the extended warranty option with HP. It is anticipated that future server needs will be a cloud based solution. 3. How does the City begin to plan for Disaster Recovery & Business Continuity? Background — The City's electronic data back -up strategy is basic at best. The onsite back -up occurs twice a day. The off -site back -up occurs approximately twice a month. The off -site hard drives are stored at a city employee's home vault. This creates a couple of challenges; 1 — While over the years, it may have been a good cost savings plan to keep off site data at an employee's home. With change in optional off -site data back -up plans, having a city employee keeping government data at home would not fit "Best Practices ". 2 — At worst case scenario, city data loss could be up two weeks if the building experienced a catastrophic event. 3 — Server outage has direct impact on business services being provided. Current plan estimates server outage could be up to 2 business days, which is an improvement from 2007 when the outage lasted a week. 4 - Very basic Disaster Recovery Plan as identified above 1 & 2. And the City has no Business Continuity Plan. Staff Report / Police Department — Page 3 Solution — It could be a financial hardship for the City to create and implement a robust Disaster Recovery and Business Continuity Plan in one financial year. However, beginning the building blocks to a future robust Disaster Recovery and Business Continuity Plan can be achieved over the next few years. At the policy level, identified that the City has a business need to implement a Disaster Recovery and Business Continuity Pan — and set as a priority goal. Implement an improved method of back -up plan & process both on -site and off -site. Then begin to develop the Disaster Recovery and Business Continuity Plan. Financial Impact- Staff has consulted with three potential vendors; State of Minnesota Enterprise IT, Loffler and Evolving Solutions. Evolving Solutions best meets the City long term Informational Technologies needs. 1. Location — 4 miles south on County Road 116 (just north of McDonald's) 2. Services offered lines up with the City's IT needs now and in the future www.evolvingsol.com 3. Cost is consistent with industry IT services provided. 2014 — IT Budget supports the one time migration cost $1,500 and two months of managed services at $1,250 per month. 2015 — IT Budget supports the service with the caution that there will be no funds available for any break /fix issues as all funds will be allocated. Attachments — Documents provided by Evolving Solutions Recommendation- Staff Recommends; 1- Notifying Loffler that managed service agreement will expire on November 1, 2014. 2- Engaging the services of Evolving Solutions as provided to begin November 1, 2014. W l N 8 CI'LUT1(3NB a A Evolving Solutions is an open systems technology integration firm located in Minneapolis, MN. We have been architecting IT solutions since 1996. Our team provides data center solutions to help businesses compete more efficiently and effectively in their markets. Solution Focus and Specializations ■ Backup and Recovery • Data Management Solutions • Server and Storage Virtualization • Data De- duplication • Network Solutions ■ Cloud Computing • Data Center Performance Optimization • Server and Storage Consolidation • Data Center Assessments • Business Continuity & Capacity Planning • Data Center Project Management • Managed Services Professional Services Evolving Solutions Inc. has expertise in pre - installation planning, project management and complete IT implementation as well as the capability of providing ongoing post installation support services to insure that you get the maximum performance from your applications and your data center. Our consultants are certified on the products we utilize to design your solutions. Asset Management Services Maintenance can be a large portion of your IT costs. Tracking and maintaining records on IT assets is challenging and time consuming. At Evolving Solutions, Inc., we have experience in working for you to reduce CAMP unnecessary maintenance costs through evaluation of your current contracts and those coming up for renewal. Innovation Center and Integration Lab With our commitment to architecting the right solution for our clients, we have two labs at our corporate location. Our innovation center is available for proof of concept, solution testing and product specific demonstrations. We also have an integration lab for system setup and configuration. Technical Labs 13 Education, Training and Run Books Evolving Solutions provides training to clients on the solutions we provide. During installation, our engineers do a transfer of knowledge on the installed solution and leave behind a run book for future reference on the solution. Judie Van Keulen • 612 - 877 -1858 • judie.v @evolvingsol.com www.evolvingsol.com • 3989 County Road 116; Hamel, MN 55340 E-VO LV I NAG S 0 L U T 1 0 N S Managed Services Preparing for the Future City of Corcoran Version 1.1 Prepared by: Evolving Solutions, Inc. September 5, 2014 Evta v;Nc Managed Services and Backup Solution Current Environment: The current server environment for the City of Corcoran is comprised of three servers. Today the PDFS server is maintained and patched. It is scheduled to be taken out of production by the end of the year. The other two servers, SServer and CSBS, are currently being patched and managed by an external contractor. The CSBS server is backed up manually and the data is taken off site. Phase I: Virtualizing the current server environment. Evolving Solutions recommends virtualizing the SServer onto the CSBS server and automating the backup process. The City of Corcoran will be able to continue utilizing the CSBS server and back up their data to a new server provided by Evolving Solutions. Should there be a failure of the CSBS server, the backup server will be able to take over and allow employees of the City of Corcoran to continue accessing data. Evolving Solutions will provide and install: • Virtualization software • Monitoring software • Backup software • Additional drive for CSBS server • Backup server Data will be backed up to the new Evolving Solutions Backup Server and an encrypted copy of the data will be stored offsite in the cloud. If the City of Corcoran server (CSBS) should need maintenance or experience a failure; applications will be accessed from the Evolving Backup Server until the CSBS server is brought back on line. The second encrypted copy of the data being stored offsite will provide added protection in the event of a major disaster. Through virtualization of the server environment, the City of Corcoran will be in a position to move away from IT capital expenditures. When the server owned by the City has been depreciated and the City of Corcoran determines it will be removed from service, the environment will be ready to move to Phase II. We estimate a start date for phase I to be November 1, 2014. The Managed Services contract will run until December 31, 2017. After 24 months, an evaluation of the current server owned by the City of Corcoran will take place to determine if changes need to be made to meet the needs of the city. If changes need to be made, they will be addressed at that time. City of Corcoran Virtualization and Backup Strategy 9/05/2014 Prepared by: Evolving Solutions Page 1 Confidential LVO Lv N _� LL U L) f'l ,i Y Phase II: Infrastructure as a Service The CSBS server will be removed from production and the City of Corcoran will no longer need to purchase servers. Applications and data will be located at a remote location on current day technology. Managed Services will be provided to support the needs of the City of Corcoran. Resources in the Evolving Cloud can be increased or decreased as the needs of the city change without the city having to purchase new server hardware. Optional Disaster Recovery Scenario: The Evolving Solutions office is located four miles south of the City of Corcoran. Should a physical disaster occur rendering the City of Corcoran Office facilities unusable; space at the Evolving Solutions office could be made available for employees to work while details are being decided on to handle the needs of the citizens of Corcoran. The amount of space, timeframe and cost to be negotiated when /if the need arises. Managed Services Fee for Phase I: Monthly Bill Rate: $1,250 fixed for 38 month (if services begin on November 1, 2014) Prime shift work (8 am — 5 pm, M — F) Off shift hours will be billed separately at a rate of $150.00 per hour First 12 months will include Exchange Spam Filter Invoicing: Monthly in advance Terms of the agreement: • 38 Month Contract, if Managed Services Agreement begins on November 1, 2104. • After 24 months, evaluation of the current server owned by the City of Corcoran will take place and if changes need to be made, they will be addressed at that time One time setup tasks: • Perform a health check on current servers to make sure they are fully optimized o Note: resolution of existing server problems will be billed separately • Install virtualization, monitoring and backup software. Configure to communicate with the Evolving Backup Server • A one -time setup fee of $1,500 City of Corcoran Virtualization and Backup Strategy Prepared by: Evolving Solutions Confidential 9/05/2014 Page 2 E-VO LV I NAG S L U T 1 N S Managed Services Agreement City of Corcoran Version 3.3 Server and Backup Management Prepared by: Evolving Solutions, Inc. 9/5/14 E-voL /,ING Li Statement of Work This Managed Services Agreement ( "SOW) sets forth the terms and conditions under which The City of Corcoran (herein "The City of Corcoran" or "Customer) has engaged Evolving Solutions Professional Services ( "Evolving Solutions ") to provide the Managed Services ( "Managed Services') described below. Evolving Solutions Contacts Contact Account Manager Professional Services Name Judie Van Keulen Mike Keeler, Manager Office /Region Minneapolis Minneapolis Address 3989 County Road 116 Hamel, MN 55340 3989 County Road 116 Hamel, MN 55340 Phone 612 - 877 -1858 Cellular 763 - 516 -6542 Office 612 - 802 -5070 Cell Fax 763- 516 -6555 763 - 516 -6555 E -mail Judie.v(a)evolvingsol.com mike.k @.evolvingsol.com Additional Project Contacts Name email Contact Info. jhamilton(oci.corcoran.mn.us Lieutenant, 763- 420 -8966 Office John Hamilton Corcoran Police Department 763- 400 -7005 Desk Evolving Solutions, steve.d .evolvingsol.com Steve Desrosier Intel /VMware 612- 382 -7764 Consultant Evolving Solutions, ion.p evolvingsol.com Jon Pahl Intel /VMware 612 - 865 -8905 Architect Managed Services Agreement City of Corcoran 8/29/2014 Prepared by: Evolving Solutions Page 1 Confidential E-voL /*ING _� LL U I`Lf f,l '._i ,i Y Managed Services Scope and Deliverables Evolving Solutions will provide the City of Corcoran with Managed Services consisting of on -site professional services and remote support services provided by an Intel Consultant. The term of the Managed Services will commence on November 1, 2014 and continue in effect until December 31, 2017. One time setup tasks: • Perform a health check on the CSBS server to make sure it is fully functional • Note: resolution of existing server problems will be billed separately • Install the Evolving backup server and its VMware operating system to be used as the temporary virtualization migration server (owned by Evolving Solutions) • Perform a P -2 -V migration of the CSBS operating environment to the Evolving backup server • Increase the disk capacity of the CSBS server by adding another 300GB disk drive • Add the new disk drive into the server Raid group • Install VMware and Virtual Machines (VMs) on the now vacated CSBS server • Perform an offline copy the CSBS operating environment from the Evolving backup server back to a CSBS VM • Perform a P -2 -V migration of the SSERVER server operating environment to a VM on the CSBS server • Install the Zenoss monitoring software on the CSBS VMs and the Evolving backup servers and configure them to communicate with the Evolving server located in the Evolving Solutions data center • Install the Veeam backup software on the Evolving backup server and Veeam clients on the CSBS VMs • Configure the Veeam backup software to back up the CSBS VMs onto the Evolving backup server • Install and configure the Evolving Solutions Cloud backup client and the offsite backup client • Test and verify that all of the CSBS VM data is being backed up to both the local Evolving backup server and to the offsite cloud backup • Perform a test data restore from both locations • Create an operations Run Book and deliver it to the City of Corcoran technical team Managed services tasks: • Monitor and install operating system patches on the CSBS and the Evolving Backup Server • Monitor operational status of the CSBS and Evolving backup servers • Monitor operational status of the backup server and confirm that backups are working as expected • Provide technical assistance on the servers as requested by the customer • Technical assistance entitles City of Corcoran IT personnel to place up to 3 calls per month between the hours of 8am to 5pm M -F • Additional calls or calls outside contract hours will be billed at $150 per hour • Desktop support is NOT included, but can be added to the contract for an additional monthly fee Other tasks: • After 24 months, evaluation of the current server owned by the City of Corcoran will take place and if changes need to be made, they will be addressed at that time Managed Services Agreement City of Corcoran 8/29/2014 Prepared by: Evolving Solutions Page 2 Confidential E-voL /*ING LL U I i LL f,l '._i Y Out of Scope: • Customer service requests outside the scope of this agreement will be billed monthly at a rate of $150 per hour Managed Services Fee This Managed Services Agreement is a Fixed Fee Project. This means that the City of Corcoran will be invoiced a fixed price each month for the Services herein regardless of the amount of time spent on the project, except for services outside the scope of this agreement. Monthly Bill Rate: $1,250.00 fixed for 38 months beginning on November 1, 2014. First 12 months will include Exchange Spam Filter Invoicing: Monthly in advance Location The Services described herein shall be performed at The City of Corcoran location: 8200 County Road 116, Corcoran MN 55340 and remote support via telephone. Obligation Customer shall provide Evolving Solutions access to their staff at various times in the engagement. Evolving Solutions will make every reasonable effort to limit demands on staff members, but some may have critical knowledge of the operations and the business itself. This knowledge must be made available to Evolving Solutions in a timely fashion as it is invaluable to the success of the engagement. In support of this, the Customer shall: • Assign a single point of contact for issue resolution, activity scheduling, interview scheduling, and information collection and dissemination • Provide at least one (1) technical contact with system administration responsibilities and appropriate levels of access to systems (as part of this project) and information necessary to perform this engagement • Make any system maintenance window available for Evolving Solutions as needed to prepare the environment • Respond to Evolving Solutions requests that Customer staff work on issues /tasks not directly stated herein, but have a direct impact on the successful completion of the project • Review and comment on all deliverables provided by Evolving Solutions • Provide network connectivity and access, and assume all responsibility for network performance and network configuration issues • If a problem is encountered which must be turned over to vendor support for resolution, the customer will be responsible for working with vendor support to resolve the problem. The Consultant will not spend project time to manage vendor support issues. Managed Services Agreement City of Corcoran 8/29/2014 Prepared by: Evolving Solutions Page 3 Confidential E-voL /� ING Li LL U I I LU r,! 49 Y Mutual Responsibilities In support of this effort, both Evolving Solutions and Customer will: • Conduct review meetings at a mutually agreed upon time and location to discuss overall satisfaction. • Coordinate any change(s) to this Statement of Work (whether cost impacting or not) with project contact/sponsor, and process them using a Project Change Request Form supplied in this document. Change in Scope Any deviation or change in the scope of the Managed Services must be approved by Customer, and Evolving Solutions (or an authorized designee thereof). When a change is desired, the requestor notifies Evolving Solutions Professional Services who facilitates the following: • Prepares a preliminary Project Change Request Form to identify the nature of the requested change. • Acknowledges receipt of the Change Request. • Reports the Change Request status in the Progress Reports. • This report shall result in a final Project Change Request containing estimated cost, schedule, technical feasibility, resource requirements and shall answer questions such as: • Consulting changes without adjusting current cost or delivery schedule. • Consulting changes with impact to Client cost or delivery schedule. • Recommend as a follow -on project. The Evolving Solutions Project Manager reviews the Project Change Request with Customer and the document shall be signed by both parties. If "accepted ", Managed Services are revised to include the agreed change(s) and the invoicing process is appropriately modified. Terms and Conditions 1. Price, payment, taxes. Customer agrees to pay the monthly fixed fees as set forth in the SOW. Termination of the SOW for any reason shall not affect Customer's continuing obligation to pay all fees and costs invoiced by Evolving Solutions under terms of the SOW prior to the termination. All fees are exclusive of applicable taxes or other charges imposed by law. All taxes, if applicable, will be added to the fees and itemized or invoiced separately. 2. Term and early termination. (a) This SOW is entered into on November 1, 2014 and remains in effect for an initial term of 38 months. After this initial term, the SOW shall automatically renew for successive periods of one (1) year, unless either party notifies the other in writing of its intention to not renew at least thirty (30) days prior to the expiration of the Term then in effect. (b) In the event the Customer terminates the SOW for convenience, Customer agrees to pay Evolving Solutions a pro rata share of the remaining fixed fees that would have become due during the remainder of the term herein. 3. Limitation of liability. (c) Neither party shall be liable to the other for any indirect, consequential, exemplary, treble, special, incidental or punitive damages, including without limitation loss of use or lost business, revenue, profits, or goodwill, arising in connection with this sow, equipment, related products, documentation and /or the intended use thereof, under any theory of tort, contract, indemnity, Managed Services Agreement City of Corcoran 8/29/2014 Prepared by: Evolving Solutions Page 4 Confidential E-voL /*ING U LL LI I`Lf f,l '._i Y warranty or strict liability, even if the party has been advised, knew or should have known of the possibility of such damages. (d) Without limitation of the provisions of section (a) above, the total liability of either party in connection with this agreement shall be limited to the lesser of the total amounts paid by the customer to Evolving Solutions for the professional services forming the basis of the claim or cause of action for the six (6) months immediately preceding the date on which such claim or cause of action arose. Evolving Solutions shall not be liable for damages that could have been avoided by customer's use of reasonable diligence. The foregoing limitation applies to all causes of actions and claims, including, without limitation, breach of contract, breach of warranty, negligence, indemnity, strict liability, misrepresentation and other torts. The customer acknowledges and accepts the reasonableness of the foregoing disclaimers and limitations of liability. 4. Responsibilities, systems administration, and customer data. Customer will be solely responsible for the management of its systems administration, data back -up, data recovery, and disaster recovery measures. Evolving Solutions will not be responsible or held liable for customer's internal processes and procedures to insure the management, administration, protection, loss, confidentiality, or security of customer data or information. 5. Independent contractor. Evolving Solutions shall conduct its business as an independent agent with respect to the customer. Evolving Solutions agrees that it will, at all times, represent to third persons and to the public generally and to all governmental bodies, including, but not limited to, federal, state or local authorities that the business conducted by Evolving Solutions with respect to customer is that of an independent agent and that such is the sole relationship between the parties. It is expressly understood that Evolving Solutions is not in any way constituted the legal representative of customer for any purpose whatsoever with respect to the sow. Customer shall deduct no income tax or other withholdings whatsoever from payments due Evolving Solutions. 6. Non - solicitation. Customer agrees that during the term of this sow and for a period of two (2) years after the termination or expiration of this sow, the customer shall not (without the prior written consent of Evolving Solutions), on its own behalf or on behalf of any other person or entity, directly or indirectly employ or retain, or solicit the employment or retention of, any partner, principal, director, employee or independent contractor of Evolving Solutions or any subcontractor of Evolving Solutions that participates in the performance of the services herein. The customer and Evolving Solutions further agree that, if customer breaches this covenant of non - solicitation, damages will be impossible to ascertain and in addition to any other remedies which Evolving Solutions may have at its disposal, the customer will pay to Evolving Solutions agreed and liquidated damages (and not as a penalty), a sum equal to one half ('/2) of the annualized direct and indirect compensation at the time of the breach for the partner, principal, director, employee or independent contractor 7. Intellectual property. Customer recognizes and acknowledges that any and all intellectual property, as defined in this section 7, authored, prepared, created, made, delivered, conceived, altered, modified or reduced to practice by Evolving Solutions in the course of providing the services (collectively, "work product ") is the sole and exclusive property of Evolving Solutions. Customer hereby irrevocably assigns all right, title and interest in and to such work product to Evolving Solutions. 8. Termination. (a) Evolving Solutions or customer shall have the right to terminate this SOW as follows: i. For cause, if (a) either party fails to perform any material term or condition herein, including remitting payment when due, and does not remedy the failure within thirty Managed Services Agreement City of Corcoran 8/29/2014 Prepared by: Evolving Solutions Page 5 Confidential EvoLv Nc Li LL U I`�� f'l (30) days after the receipt of written notice of such default given by the non - defaulting party, or; ii. A party becomes insolvent, files, or has filed against it a petition under applicable bankruptcy or insolvency laws which is not dismissed within ninety (90) day; proposes any dissolution, composition or financial reorganization with creditors; makes an assignment for the benefit of creditors; or if a receiver, trustee, conservator, liquidator or similar agent is appointed or takes possession with respect to any property or business of the defaulting party. Such a termination shall not relieve either party from its obligations to pay the other any sums accrued hereunder prior to such termination. (b) Evolving Solutions shall be entitled to the following rights upon termination of the SOW: i. Recovery of past due amounts and any payments and other amounts owing 9. Indemnification. Customer expressly agrees to defend, indemnify and hold harmless Evolving Solutions, its affiliates, employees, officers, directors and contractors from any claims, losses, liabilities, expenses, costs, suits or damages, including reasonable legal fees and claims of infringement (hereafter the "claims "), arising from or in connection with: (a) The customer's breach of this SOW; (b) Any claims of intellectual property infringement related to the services and arising by or through the customer; (c) Any claims of injury to persons, properties or the environment based on either strict liability in tort, negligence, breach of warranties or violations of any regulatory law or requirement, or: (d) Any failure of the customer to comply fully with all applicable laws. SOW Agreement This SOW is a complete and exclusive agreement between Evolving Solutions and Customer with regard to their subject matter and all contents therein. In Witness whereof, the parties have caused the SOW to be signed on the respective dates indicated below. The parties hereby acknowledge that they have read and do understand this SOW and agree to all terms and conditions stated herein. Statement of Work Acceptance Signatures Evolving Solutions Inc. The City of Corcoran Signature: Signature: Name: Name: Title: Title: Date: Date: Managed Services Agreement City of Corcoran 8/29/2014 Prepared by: Evolving Solutions Page 6 Confidential EvoLVING Evolving Solutions Change Request Form Nature of change request: Impact to Project Schedule: Date requested: Pricing Information (To be completed by Evolving Solutions) Estimated costs for change: Fixed Fee Time & Materials Customer Information Customer Name /Address: Billing Contact Name /Phone /E -Mail: Signatures Form Completed By: (signature) Evolving Solutions Accepted By: (signature) Name: (print) Name: (print) Title: Title: Date: Date: Managed Services Agreement City of Corcoran 8/29/2014 Prepared by: Evolving Solutions Page 7 Confidential 3 Ln Cc u ƒ � � � § ¥ e . in - \ ` \ / tj J / Lon \ � � I � ± 0 \ »& ® . _ _ m \ :L- \ 7 J k c§ o' F m LA Vt _ , 2 ] £ CL k _ % % \ / > q ƒ LU f N n 2 \ � k > � UJ� Z � 2 _ 2 » � a LA LLI STAFF REPORT Agenda Item. 11 b. Council Meeting: Prepared By: September 11, 2014 Brad Martens Topic: Action Required: 2015 Preliminary Levy — Resolution 2014 -50 Approval Summary: Annually in September the City must adopt and certify a Preliminary Levy for the following year. Once certified, the levy can decrease but not increase. Hennepin County will use the Preliminary Levy to send a Truth in Taxation notice in November which will inform each property owner of proposed taxes for 2015. The City will then hold its Truth in Taxation hearing on December 11`h and approve the Final levy on December 22nd The Preliminary Levy includes the General Levy which is determined by the General Fund Budget and the Debt Levy. The City Council has reviewed the General Fund Budget at two previous meetings and a third revision is attached to this report based upon feedback from the Council. The following adjustments have been made from the budget presented at the August 28, 2014 meeting decreasing the levy by $69,928: • City Council: o Additional $1,000 for training for new Council members • City Clerk /Administrative Staff: o Reduced by $35,586 by eliminating proposed additional employee • Other General Government: o Increased by $3,500 to assist in financial management • Infrastructure /Shannon Lane Transfer o Eliminated $16,000 contribution. in 2014. • Reserve Contribution Transfer o Reduced to $10,000 • Police Part -Time Recommend eliminating the inter -fund loan o Reduced $11,842 eliminating plan to increase Tuesday coverage The revised budget recommends setting the Preliminary Levy at $3,317.568 which is a $210,868 or 6.8% increase from 2014 as shown in the table below: 2014 2015 Preliminary Lev Difference General Levy $2,743,280 $2,876,841 $133,561 or 4.9% Debt Levy (General Fund) $363,420 $440,727 $77,307 or 21.3% Total Levy $3,106,700 $3,317,568 $210,868 or 6.8% Tax Rate (estimated) 49.74% 47.86% -1.88 or -3.8% Page 2 Financial /Budget: The revised 2015 budget recommends a 6.8% property tax levy increase and results in a tax rate decrease of 1.88°/x. The direct effects of the 2015 budget depend on the valuation change in individual properties. Properties with no change in valuation would see a decrease in City taxes while properties with increased valuations above 2.5% from the previous year would see an increase. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being, and strive to deliver quality services in a highly professional, cost - effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility, and the prudent stewardship of public funds is essential for citizen confidence in government. OPEN AND HONEST COMMUNICATION We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. TREATING THE CITIZEN AS OUR CUSTOMER We believe that citizens are our customers and should be treated with courtesy, respect, and deserve the best services we can provide. PROFESSIONALISM We believe that continuous improvement is the mark of professionalism and are committed to applying this principle to the services we offer and the development of our employees. Options: 1. Approve Resolution 2014 -50 Adopting 2015 in the amount of $3,317,568. 2. Approve Resolution 2014 -50 Adopting 2015 in a different amount. Preliminary Proposed Tax Levy Collectible in Preliminary Proposed Tax Levy Collectible in Recommendation: Approve Resolution 2014 -50 Adopting Preliminary Proposed Tax Levy Collectible in 2015 in the amount of $3,317,568. Council Action: Consider a motion to approve Resolution 2014 -50 Adopting Preliminary Proposed Tax Levy Collectible in 2015 in the amount of $3,317,568. Attachments: 1. 2015 Draft Budget — Rev. 3 2. Resolution 2014 -50 1 CITY OF CORCORAN 2015 DRAFT BUDGET - REV 3 2 2015 9/5/2014 3 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2012 ACTUAL 2013 ACTUAL 2014 BUDGET 2015 BUDGET DIFFERENCE 2014/2015 4 CITY HALL DEPARTMENTS COMMENTS 5 City Council 6 41100 -100 Wages & Salaries 6,600 6,600 6,600 6,600 $ - 7 41100 -122 FICA / SS 409 409 409 409 $ - 8 41100 -126 Medicare 96 96 96 96 $ - 41100 -208 Training 1,000 $ 1,000 Newly elected officials training 9 41100 -210 Operating Expense - - 100 - $ (100) 10 41100 -364 Workers' Compensation 32 41 46 104 $ 58 11 Total City Council 7,137 7,146 7,251 8,209 958 12 13 News Letter/Website 14 41130 -351 News letter, Misc literature 4,062 4,482 4,500 4,750 $ 250 16 41130 -354 Website 700 700 700 700 $ - 17 Total Newsletter & Web 4,762 5,182 5,200 5,450 250 18 19 Elections 20 41410 -210 Operating Supplies 6,263 1,397 5,000 1,500 $ (3,500) 21 Total Elections 6,263 1,397 5,000 1,500 (3,500) 22 23 Auditor 24 41540 -300 Professional Services 16,675 19,352 18,940 20,000 $ 1,060 25 Financial Services 5,486 3,640 6,000 6,000 $ - 28 Total Auditor 22,161 22,992 24,940 26,000 1,060 29 30 Assessor 31 41550 -210 Operating Supplies 929 960 1,000 1,000 $ - 32 41550 -300 Professional Services 49,284 50,203 52,788 55,956 $ 3,168 6% 2015 rate increase 33 Total Assessor 50,213 51,163 53,788 56,956 3,168 34 35 Attorney 36 41600 -300 Professional Services 22,353 30,865 30,000 31,000 $ 1,000 2% rate increase 37 Total City Attorney 22,353 30,865 30,000 31,000 1,000 38 44 Other General Government 48 41900 -210 Operating Supplies 31 6,573 3,255 3,000 $ (255) Crop land tax 49 41900 -300 Professional Srvs 21,041 25,721 - 4,000 $ 4,000 Financial planning 51 41900 -360 Insurance 18,806 54,412 57,000 67,400 $ 10,400 3% increase from 2014 actual and Hope Center 52 41900 -430 Misc Banking Charges - - - $ - 53 41900 -433 Dues & Memberships 24,454 26,709 27,115 30,000 $ 2,885 64 Total Other Government 64,332 113,416 87,370 104,400 17,030 65 66 Planning & Zoning 67 41910 -210 Operating Supplies 589 1,000 1,000 $ - PH notices, labels, postage 68 41910 -300 Professional Services 41,728 42,089 50,000 50,000 $ - 70 Total Planning & Zoning 41,728 42,678 513000 51,000 - 71 72 City Hall Operating Expenses 73 41941 -200 Office Supplies 1,978 2,462 3,000 3,000 $ - 74 41941 -201 Postage /Shipping 1,628 2,424 2,500 3,000 $ 500 75 41941 -207 Computer / Copier Supplies 2,424 2,615 3,000 3,000 $ - Loffler contract 76 41941 -210 Operating Supplies 12,497 16,043 12,500 15,000 $ 2,500 Cintas, Zep, Adams, Wilmar Water 77 41941 -300 Professional Services 15,385 7,668 7,300 9,000 $ 1,700 Admin fees increase (Paychex), Ordinance Codification 78 41941 -321 Telephone 2,182 2,189 3,000 3,000 $ - 79 41941 -352 Gen. Notices Public Hearing information 2,235 2,797 1,500 2,000 $ 500 Crow River News 80 41941 -364 lWorkers Comp Insur. ( Misc. Vol. Commissioners Staff) - - 14 25 $ 11 10b. 1 CITY OF CORCORAN 2015 DRAFT BUDGET - REV 3 2 2015 9/5/2014 3 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2012 ACTUAL 2013 ACTUAL 2014 BUDGET 2015 BUDGET DIFFERENCE 2014/2015 81 41941 -380 Utilities / Outside Services 12,833 15,121 14,500 15,500 $ 1,000 Center Point, Randys, Wright Henn Elec, Wright Henn Security 82 41941 -400 Repairs /Maintenance Bldg. 9,817 8,112 9,000 12,000 $ 3,000 General maintenance 84 41941 -520 Buildings & Structures 4,053 4,000 5,000 $ 1,000 Facility repairs 86 Total City Hall Operating 61,042 63,488 60,314 70,525 10,211 87 88 IT Technology 90 41951 -207 Computer / Supplies 7,580 9,723 7,500 22,757 $ 15,257 Annual license renewal 91 41951 -210 Operating Supplies 1,252 4,500 1,500 $ (3,000) Hardware /Software 92 41951 -300 Professional Supplies 4,897 6,000 13,100 $ 7,100 Managed services 93 41951 -530 Facility Assets 8,584 - 6,500 $ 6,500 3 Computers 94 Total IT Technology 7,580 24,456 18,000 43,857 25,857 95 96 Engineering 98 43170 -300 Professional Services 53,365 38,592 40,000 45,000 $ 5,000 MS4 & SWPPP 99 Total Engineering 53,365 38,592 40,000 45,000 5,000 100 101 Fire 102 42200 -300 Professional Services 242,083 236,478 239,000 275,895 $ 36,895 105 Total Fire Services 242,083 236,478 239,000 275,895 36,895 106 107 Building Inspections 108 42400 -300 Professional Services 9,421 24,023 28,000 74,000 $ 46,000 Ravinia Phase 1 109 42400 -437 Surcharges 1,727 3,812 5,000 11,000 $ 6,000 Ravinia Phase 1 110 Total Building Inspections 11,148 27,835 33,000 85,000 52,000 111 112 Recycling 113 43232 -210 Operating Supplies 827 797 1,000 1,000 $ - 114 43232 -300 Professional Services 64,743 67,420 69,000 69,000 $ - 115 Total Recycling 65,570 68,217 70,000 70,000 - 116 117 TOTAL CITY HALL 659,736 733,904 724,863 874,792 149,929 118 119 City Administrator 120 41300 -100 Wages & Salaries 92,519 117,644 91,780 92,912 $ 1,132 121 41300 -121 PERA 6,708 8,313 6,654 6,736 $ 82 122 41300 -122 FICA / SS 5,148 6,639 5,690 5,761 $ 71 123 41300 -126 Medicare 1,312 1,444 1,331 1,347 $ 16 124 41300 -130 Employer Paid FSA - - - - $ - 125 41300 -131 Employer Paid Health 13,959 17,622 16,745 15,567 $ (1,178) Life, A /D, LTD, STD, FSA/HSA, Health 126 41300 -132 Medical Cafeteria Plan - - - $ - 127 41300 -133 Employer Paid HSA - - $ - 128 41300 -140 Unemployment Compensation - - - $ - 129 41300 -208 Training 1,813 1,321 3,650 4,000 $ 350 130 $ 725 MCMA Conference 131 $ 1,900 ICMA Conference 132 $ 375 LMC Conference 133 $ 800 Leadership Growth Group 134 $ 200 MAMA 135 41300 -210 Operating Supplies 492 868 700 700 $ - 136 41300 -300 Professional Services - - - - $ - 137 41300 -364 Workers' Compensation (683) 354 809 753 $ (56) 138 $ 111 MN City /County Managers $ - 139 $ 738 ICMA $ - 140 41300 -433 Dues & Memberships 848 873 700 850 $ 150 141 Total City Administrator 122,114 155,078 128,059 128,626 567 11421 1 10b. 1 CITY OF CORCORAN 2015 DRAFT BUDGET - REV 3 2 2015 9/5/2014 3 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2012 ACTUAL 2013 ACTUAL 2014 BUDGET 2015 BUDGET DIFFERENCE 2014/2015 143 City Clerk / Administrative Staff 144 41400 -100 Wages & Salaries 135,247 127,511 120,082 118,212 $ (1,870) 145 41400 -110 Overtime 1,827 1,979 2,000 2,000 $ - 146 41400 -121 PERA 9,922 8,722 8,851 8,716 $ (135) 147 41400 -122 FICA / SS 8,883 8,428 7,569 7,453 $ (116) 148 41400 -126 Medicare 2,078 1,971 1,770 1,744 $ (26) 150 41400 -131 Employer Paid Health 23,363 21,871 30,100 32,068 $ 1,968 Life, A /D, LTD, STD, FSA/HSA, Health 154 41400 -208 Training 830 1,835 2,500 2,500 $ - 155 41400 -210 Operating Supplies 404 457 500 500 $ - Mileage 157 41400 -364 Workers' Compensation Insurance 1,216 1,064 1,041 1,344 $ 303 158 41400 -433 Dues & Memberships 35 70 150 150 $ - 159 Total Administrative Staff 183,804 173,908 174,563 174,687 124 160 161 Code Enforcement 162 41920 -100 Wages & Salaries 7,543 42,876 50,440 53,186 $ 2,746 163 41920 -110 Overtime - 371 1,000 1,000 $ - 164 41920 -121 PERA 503 3,077 3,729 3,928 $ 199 165 41920 -122 FICA / SS 445 3,000 3,189 3,360 $ 171 166 41920 -126 Medicare 104 702 746 786 $ 40 168 41920 -131 Health Insurance - 6,426 15,050 16,387 $ 1,337 Life, A /D, LTD, STD, FSA/HSA, Health 170 41920 -208 Training 750 750 $ - 171 41920 -210 Operating Supplies 1,054 708 1,000 1,000 $ - 175 41920 -364 Workers' Compensation 401 417 $ 16 176 41920 -417 Uniform 100 100 200 250 $ 50 177 41920 -433 Dues & Membership - - 100 100 $ - 178 Total Code Enforcement 10,276 57,260 76,605 81,164 4,559 179 180 Employee Benefit Charges 181 43190 -300 Professional Services - 3,000 - $ (3,000) 182 Total Employee Benefit Chgs - 3,000 - $ 3,000 183 184 Transfers to /from Other Funds 185 41900 -700 Transfer to other funds - $ - Infrastructure /Shannon Lane (402/417) 187 41900 -700 Transfer to other funds 25,000 $ 25,000 CIP 187 41900 -700 Transfer to other funds 10,000 $ 10,000 Reserve contribution 188 Total Transfers to /from other funds 35,000 35,000 189 Total Administration 975,930 1,120,151 1,107,091 1,294,269 155,178 190 191 PUBLIC WORKS 1921 1 PERSONNEL SERVICES 193 43100 -100 Full -time - Regular 269,477 268,973 285,440 283,606 $ (1,834) 194 43100 -110 Full -time - Overtime 17,020 26,179 19,380 20,000 $ 620 Includes $1,000 for Country Daze 195 43100 -121 PERA 20,839 21,104 22,099 22,011 $ (88) 196 43100 -122 FICA / SS 16,695 17,244 18,899 18,824 $ (75) 197 43100 -126 Medicare 3,954 3,983 4,420 4,402 $ (18) 199 43100 -131 Employer Paid Health 61,921 47,773 75,250 78,656 $ 3,406 Life, A /D, LTD, STD, FSA/HSA, Health 203 43100 -140 Unemployment Compensation 4,057 - - $ - 204 43100 -364 Workers' Compensation Insurance 20,996 17,899 25,971 19,364 $ (6,607) 205 43100 -417 Uniforms 5,874 6,345 7,000 7,000 $ - 206 Total Public Works Personnel 416,777 413,557 458,459 453,863 (4,596) 207 208 OPERATING EXPENSE 210 43100 -208 Training and Instruction 3,739 2,191 4,000 4,000 $ - 211 43100 -210 Operating Supplies 21,091 21,767 25,000 25,000 $ - 212 43100 -212 Motor Fuels 37,195 40,466 37,000 40,000 $ 3,000 10b. 1 CITY OF CORCORAN 2015 DRAFT BUDGET - REV 3 2 2015 9/5/2014 3 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2012 ACTUAL 2013 ACTUAL 2014 BUDGET 2015 BUDGET DIFFERENCE 2014/2015 213 43100 -220 Repair/ Main. Supplies 22,147 19,341 20,000 25,000 $ 5,000 214 43100 -223 Building Repair 332 3,890 4,500 4,500 $ - Maintenance contracts (HVAC) 215 43100 -300 Professional Services 2,100 2,216 2,100 2,100 $ - 216 43100 -321 Telephone 5,005 3,868 6,000 8,000 $ 2,000 Cost of phone service in new building 218 43100 -380 Utility services 7,726 14,211 15,000 30,000 $ 15,000 Utilities for new Public Works site 220 Total Public Works Operating Expense 99,335 108,010 113,600 138,600 25,000 221 222 CITY OPERATING SERVICES 223 43100 -222 Seal Coating 40,286 - 50,000 60,000 $ 10,000 224 43100 -225 Land Scape /Ditch Maintenance 9,179 9,807 10,000 10,000 $ - 225 43100 -226 Sign Repair Material 4,149 6,146 6,000 6,000 $ - 226 43100 -227 Crack Filling 12,564 9,426 10,000 10,000 $ - 227 43100 -228 Dust Control 94,301 102,689 110,000 110,000 $ - 228 43100 -229 Culverts 11,132 209 10,000 10,000 $ - 231 43100 -232 Gravel 117,765 118,592 130,000 130,000 $ - 232 43100 -233 Asphalt /Maintenance patching 143,634 116,912 130,000 130,000 $ - 233 43100 -381 ISignal Lights /street lights 2,142 3,922 3,500 4,000 $ 500 234 Total Public Works City Operating Services 435,153 367,704 459,500 470,000 10,500 235 236 PARKS PERSONNEL SERVICES 237 45200 -100 Wages and Salaries 17,205 23,463 29,425 36,788 $ 7,363 240 45200 -122 FICA /SS 1,098 1,481 1,824 2,281 $ 457 241 45200 -126 Medicare 257 346 427 533 $ 106 2441 1 45200 -364 1 Workers' Compensation Insurance (1,815) 947 1,189 1,957 $ 768 245 Total Parks Personnel 17,222 26,687 32,865 41,559 8,694 246 247 PARKS OPERATING EXPENSES 248 45200 -210 Operating Supplies 9,314 25,518 10,000 15,000 $ 5,000 Combined with Repair /Maint 45200 -220 250 45200 -221 Maintenance Project 13,592 13,946 15,000 15,000 $ - 252 45200 -321 Telephone 614 652 700 700 $ - 253 45200 -380 Utility services 4,572 6,330 8,000 8,000 $ - 254 45200 -530 1 Improvements Other than Bldg 36,221 32,599 37,302 37,302 $ - NW Trails Snowmobile expense pass thru to 100 - 45200 -33422 256 Total Parks Operating Expense 64,312 79,046 71,002 76,002 5,000 257 258 Total Parks 81,534 105,733 103,867 117,561 13,694 259 260 Ice & Snow Removal 261 43125 -210 Snow and Ice Removal 23,935 39,361 29,000 30,000 $ 1,000 Salt and Sand 262 Total Snow & Ice 23,935 39,361 29,000 30,000 1,000 263 264 TOTAL PUBLIC WORKS & PARKS 1,056,733 1,034,366 1,164,426 1,210,024 45,598 265 266 POLICE 267 PERSONNEL SERVICES 268 POLICE 269 42100 -100 Wages (Union) 507,594 341,106 345,433 352,276 $ 6,843 2% COLA 270 42100 -101 Salaries 181,171 184,794 188,490 $ 3,696 271 42100 -110 Overtime 1,507 2,283 7,000 9,500 $ 2,500 Includes $1,000 for Country Daze 272 42100 -111 Overtime Events 10,756 14,178 15,000 10,000 $ (5,000) Pass thru funds only 100 - 42100 -34201 273 42100 -121 PERA 74,884 77,456 83,853 90,492 $ 6,639 City Contribution increase - 15.3% to 16.2% 275 42100 -126 Medicare 7,615 8,080 7,947 8,100 $ 153 277 42100 -131 Employer Paid Health 77,650 78,945 97,348 111,823 $ 14,475 281 42100 -364 Workers' Compensation 7,456 15,029 23,520 26,516 $ 2,996 LMC Estimate increase based on two officer IOD 2014 282 Total Police Personnel Services 687,472 718,248 764,895 797,197 32,302 283 10b. 1 CITY OF CORCORAN 2015 DRAFT BUDGET - REV 3 2 2015 9/5/2014 3 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2012 ACTUAL 2013 ACTUAL 2014 BUDGET 2015 BUDGET DIFFERENCE 2014/2015 284 PART TIME 285 42101 -100 Wages and Salaries 75,072 87,686 78,100 78,100 $ - 287 42101 -111 Overtime Events 6,353 3,766 - 5,000 $ 5,000 Pass thru funds only 100 - 42100 -34201 288 42101 -121 PERA 1,851 2,183 2,500 2,100 $ (400) 289 42101 -122 FICA / SS 4,252 4,730 4,842 4,842 $ - 290 42101 -126 IMedicare 1,181 1,326 1,132 1,132 $ - 292 Total Part Time 88,708 99,691 86,574 91,174 4,600 293 294 POLICE ADMINISTRATION 295 42102 -100 Wages and Salaries 39,515 42,309 45,011 47,507 $ 2,496 296 42102 -110 Overtime 15 - 500 500 $ - 297 42102 -121 PERA 2,878 3,028 3,300 3,601 $ 301 298 42102 -122 FICA / SS 2,671 2,850 2,822 2,976 $ 154 299 42102 -126 IMedicare 625 667 660 696 $ 36 301 42102 -131 1 Employer Paid Health 1,392 6,774 8,000 16,387 $ 8,387 303 Total Police Administration 51,604 55,627 60,293 71,667 11,374 304 305 SUPPLIES 306 42100 -200 Office Supplies 5,237 4,751 5,000 5,000 $ - 307 42100 -201 Postage 354 152 250 250 $ - 308 42100 -208 Training Classes and Supplies 11,010 9,677 10,000 11,600 $ 1,600 309 42100 -209 Police Reserves Equipment 3,120 3,499 3,500 3,500 $ - 310 42100 -210 Patrol Supplies 4,185 3,279 4,000 4,000 $ - 311 42100 -212 Motor Fuels 39,115 37,363 37,000 37,000 $ - 312 42100 -417 Clothing and Uniforms 7,768 6,439 9,460 9,960 $ 500 313 42100 -433 Dues and Memberships 870 1,470 1,200 1,200 $ - 315 Total Police Supplies 71,660 66,630 70,410 72,510 2,100 316 317 CONTRACTUAL SERVICES 318 42100 -220 Maintenance - Motor Vehicle 13,397 9,244 8,000 8,000 $ - 319 42100 -223 Building Maintenance and Repairs 3,711 3,403 3,000 3,000 $ - 320 42100 -300 Professional - Animal Control 40 30 250 250 $ - 321 42100 -301 Prisoner - Professional Fees 5,370 13,801 8,000 8,000 $ - 322 42100 -304 Legal Services 25,869 30,320 27,500 27,500 $ - 323 42100 -321 Telephone 7,245 6,903 7,200 7,200 $ - 324 42100 -323 Radio Units 11,420 13,975 15,300 15,300 $ - 325 42100 -380 Utility Services / Civil Defense /Emergency Management 2,141 3,559 4,000 4,000 $ - 326 Total Contractual Services 69,193 81,237 73,250 73,250 $ - 327 328 TOTAL POLICE 968,636 1,021,432 1,055,422 1,105,798 $ 50,376 329 330 13311 1 COMBINED DEPARTMENT TOTAL EXPENDITURES 3,001,299 3,175,949 3,326,938 3,610,091 $ 283,153 332 10b. 1 CITY OF CORCORAN 2015 DRAFT BUDGET - REV 3 2 2015 9/5/2014 3 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2012 ACTUAL 2013 ACTUAL 2014 BUDGET 2015 BUDGET DIFFERENCE 2014/2015 3331 Debt Service 334 Equipment Certificate Fund 335 341 Principal & Interest -2008 220,170 208,726 99,661 100,219 342 Principal & Interest -2010 61,833 60,658 343 Principal & Interest -2012 44,555 44,295 344 Principal & Interest -2014 55,640 345 Total Principal & Interest 206,049 260,812 346 Required 5% overage 11,009 10,436 10,302 13,041 347 Total 231,179 219,162 216,351 273,853 $ 57,502 355 356 Facility Expansion (PD) #307 & #407 359 Principal & Interest 41,412 40,828 41,178 20,440 360 Required 5% Overage 2,071 2,041 2,059 1,022 361 Total 43,483 42,869 43,237 21,462 $ (21,775) 362 3631 1 Facility Expansion (Public Works) 2012B 364 Principal & Interest 65,000 98,888 138,488 $ - 365 Required 5% Overage 3,250 4,944 6,924 $ - 366 Total 68,250 103,832 145,412 $ 41,581 367 373 374 COMBINED DEBT SERVICE EXPENDITURES 274,662 330,281 363,420 440,727 $ 77,307 375 10b. 1 CITY OF CORCORAN 2015 DRAFT BUDGET - REV 3 2 2015 9/5/2014 3 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2012 ACTUAL 2013 ACTUAL 2014 BUDGET 2015 BUDGET DIFFERENCE 2014/2015 376 REVENUES 2012 ACTUAL 2013 BUDGET 2014 BUDGET 2015 BUDGET BUDGET DIFFERENCE 2014/2015 377 GENERAL FUND REVENUE 378 379 GENERAL GOVERNMENT 380 41900 -31810 Cable Franchise Fee 38,196 39,489 35,000 40,000 $ 5,000 381 41900 -32110 Liquor Licenses Fees 18,270 18,300 18,250 18,250 $ - 384 41900 -33420 AG Preserve Credit 5,825 8,414 5,000 $ 5,000 385 41900 -33421 PERA State Aid 1,845 1,845 1,845 1,845 $ - 388 41900 -34103 Zoning / Subdivision Fees 7,180 37,805 6,000 6,000 $ - 389 41900 -34105 Copies / Maps 108 338 150 150 $ - 390 41900 -34107 Assessment Search 50 100 50 50 $ - 391 41900 -34108 TIF Administrative Fees 8,500 12,000 - 8,000 $ 8,000 393 41900 -34405 Clean up day Income 709 675 675 675 $ - 394 41900 -36200 Miscellaneous Revenue 18,635 16,075 2,500 2,500 $ - 395 41900 -36210 Interest Earnings 1,953 1,028 3,000 2,000 $ (1,000) 396 41900 -36217 Sale of Assets - $ - 397 41900 -36220 Rents / Royalties 10,848 10,848 9,840 9,840 $ - Crop Rentals 398 41900 -36230 Donations 4,575 1,300 1,000 1,000 $ - 403 CITY HALL OPERATIONS $ - 405 41941 -34101 Facility Rental 5,890 6,095 4,500 5,000 $ 500 406 41941 -36200 1 Miscellaneous Revenue 1,229 2,786 1,000 1,000 $ - 407 PUBLIC SAFETY $ - 409 42100 -33423 Police Town Aid 45,308 43,431 47,000 45,000 $ (2,000) 410 42100 -33424 Police Training & POST 3,321 3,759 3,500 3,700 $ 200 411 42100 -33620 Other Grants and Aid /Safe & Sober 11,939 12,283 10,000 7,500 $ (2,500) Pass through only - Area traffic project (42100 -111) 412 42100 -34200 Police Permits 2,417 2,054 1,500 2,000 $ 500 413 42100 -34201 Police Service Charge 7,163 10,053 5,000 7,500 $ 2,500 Pass through only - Contractural events (42100 -111) 414 42100 -34202 Police Reports / Misc. Fees 756 929 800 1,000 $ 200 416 42100 -35101 IFines 80,338 58,194 75,000 60,000 $ (15,000) 420 BUILDING INSPECTION $ - 421 42400 -32210 IBuilding Permit Fees 56,021 141,224 50,000 193,000 $ 143,000 Ravinia Phase 1 422 PUBLIC WORKS $ - 423 43100 -33418 MSA Road Maint. Fund 126,236 125,051 125,000 120,000 $ (5,000) MSA allotment calculation change 424 43100 -34300 Public Works Permits / Fees 3,930 2,670 3,000 3,000 $ - 425 43100 -34301 Dust Control 73,170 64,533 55,530 55,530 $ - Council direction 429 ICE & SNOW REMOVAL $ - 430 43125 -36200 Miscellaneous Revenue - - 8,000 $ 8,000 431 RECYCLING $ - 432 43232 -33610 County Recycling Grant 14,820 14,808 14,500 14,500 $ - 433 43232 -34400 Recycling Income 60,531 61,932 64,000 62,000 $ (2,000) 434 43232 -36200 Miscellaneous Revenue $ - 435 PARKS $ - 436 45200 -33422 Other State Grant 36,221 32,599 37,302 37,302 $ - Snowmobile trail grant 437 45200 -34101 Facility Rental 1,996 1,585 1,000 1,000 $ - 441 TRANSFERS TO /FROM OTHER FUNDS $ - 442 49360 -39200 Transfer from Other Fund $ - 443 444 TOTAL OTHER REVENUES 683,217 875,407 576,942 722,342 145,400 10b. 1 CITY OF CORCORAN 2015 DRAFT BUDGET - REV 3 2 2015 9/5/2014 3 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2012 ACTUAL 2013 ACTUAL 2014 BUDGET 2015 BUDGET DIFFERENCE 2014/2015 445 448 41900 -33422 Local Government Aid 7,058 10,908 $ 3,850 Estimate until July 2014 449 41900 -31100 General Property Taxes 2,511,817 2,590,453 2,743,280 2,876,841 $ 133,561 450 451 TOTAL PROPERTY TAX REVENUE 2,511,817 2,590,453 2,750,338 2,887,749 $ 137,411 4.996% 452 453 TOTAL GENERAL FUND REVENUE 3,195,033 3,465,860 3,327,280 3,610,091 $ 282,811 454 455 TOTAL DEBT SERVICE TAX LEVY 274,662 330,281 363,420 440,727 $ 77,307 2015 Bond schedule + 5% 456 457 TOTAL ALL REVENUES 3,469,695 3,796,141 3,690,700 4,050,818 $ 360,118 458 459 TOTAL ALL EXPENSES 3,275,960 3,506,230 3,690,358 4,050,818 $ 360,460 460 461 462 REVENUE-EXPENSE 193,735 289,911 342 0 $ (342) 463 464 465 Estimated Year End Reserve 342 10,000 $ 9,658 Allocated transfer from 41900 -700 466 467 468 TOTAL CERTIFIED LEVY 2,781,119 2,920,734 3,106,700 3,317,568 $ 210,868 6.8% 10b. City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2014 -50 MOTION BY MEMBER: SECONDED BY MEMBER: September 11, 2014 RESOLUTION ADOPTING PRELIMINARY PROPOSED TAX LEVY COLLECTIBLE IN 2015 BE IT RESOLVED, by the Council of the City of Corcoran, County of Hennepin, State of Minnesota, does hereby declare that the following sums of money be levied for the budget year 2014, collectible in 2015, for the following purposes: GENERAL PROPERTY TAX LEVY $ 2,876,841.00 EQUIPMENT CERTIFICATE DEBT 2008A $ 105,229.95 EQUIPMENT CERTIFICATE DEBT 2010A $ 63,690.90 EQUIPMENT CERTIFICATE DEBT 2012A $ 46,509.75 EQUIPMENT CERTIFICATE DEBT 2014A $ 58,422.00 FACILITY EXPANSION DEBT - PUBLIC SAFETY $ 21,462.00 FACILITY EXPANSION DEBT - PUBLIC WORKS $ 145,412.00 FOR A TOTAL LEVY OF $ 3,317,567.60 FURTHER BE IT RESOLVED that the Council does hereby designate the following dates for the Truth in Taxation Public Hearings: Original Hearing — December 11, 2014 7:00 pm. Reconvened Hearing (if necessary) — December 18, 2014, 7:00 pm VOTING AYE ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 11th day of September 2014. Kenneth Guenthner - Mayor ATTEST: City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2014 -50 Jeanie Heineeke — City Clerk September 11, 2014 City Seal STAFF REPORT Agenda Item. 11c. Council Meeting: Prepared By: September 11, 2014 Brad Martens Topic: Action Required: Public Works Facility — Cain Road Direction Summary: Public Works moved its operations to the new facility on County Road 19 earlier this year. The old site located at 9525 Cain Road is still owned and operated by the City with a plan to demolish the old office building and refurbish the shed for storage of additional equipment. Recently the City has received a request from an individual interested in possibly purchasing the Cain Road property. Staff has discussed the possibility and feels it is worthwhile to continue the discussion. It is requested that the City Council give staff approval to consider the option further. While staff is not in favor of losing additional storage space, staff is interested in the possibility of using funds from the sale of property to duplicate additional storage space at other City owned property (new facility or satellite site at City Park or City Hall). If the City Council supports staff further considering this option, staff will work on a Request for Proposals. Additionally, while the demolition of the office building would continue to move forward, staff would hold off on refurbishing the shed until 2015. Financial /Budget: N/A Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being, and strive to deliver quality services in a highly professional, cost - effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility, and the prudent stewardship of public funds is essential for citizen confidence in government. Options: 1. Direct staff to continue looking into the option to sell the Public Works facility located at 9525 Cain Road. 2. Direct staff to discontinue discussing the option to sell the Public Works facility located at 9525 Cain Road. Page 2 Recommendation: Direct staff to continue looking into the option to sell the Public Works facility located at 9525 Cain Road. Council Action: Consider a motion to direct staff to continue looking into the option to sell the Public Works facility located at 9525 Cain Road. Attachments: N/A