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Home My WebLink About2014-08-14 - Council MinutesCity of Corcoran City Council Meeting Minutes August 14, 2014 — 7:00 PM The Corcoran City Council met on August 14, 2014, at City Hall in Corcoran, Minnesota. Present were, Mayor Guenthner, Councilor Asleson, Councilor Cossette, Councilor Lynch, and Councilor Thomas. Also present were City Administrator Martens, City Engineer Torve, Director of Public Safety Gormley, Lt. Hamilton and City Clerk Heinecke. City Attorney Carson arrived at 8:48 pm. Mayor Guenthner called the meeting to order at 7:00 pm 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval Motion: made by Cossette, seconded by Lynch to approve the agenda with the following additions. 8c. Director of Public Safety* 11 e. Charter Commission Application* Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) 4. Open Forum Greg Hoglund 19220 Hackamore Rd., asked for information regarding the city's process for vetting a developer for financial capability to perform and how escrow deposits are determined and tracked. Mayor Guenthner and City Administrator Martens responded. Chad Robran 19805 Olde Sturbridge Rd., Corcoran County Daze is the weekend of August 15 and 16. Thanked Public Safety and Public Works departments for their assistance and encouraged all to come and enjoy. 5. Presentations -None 6. Consent Agenda a. Draft Minutes of July 24, 2014 Council Meeting b. Charter Commission Appointments c. Summary Ordinance 2014 -285 d. Summary Ordinance 2014 -278 e. Resolution 2014 -45 Temporary Liquor Breastfest 2014 f. Resolution 2014 -46 Temporary Gambling Breastfest 2014 Motion: made by Thomas, seconded by Cossette to approve the consent agenda items listed below as presented. a. Draft Minutes of July 24, 2014 Council Meeting b. Charter Commission Appointments c. Summary Ordinance 2014 -285 d. Summary Ordinance 2014 -278 Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) Motion: made by Cossette, seconded by Thomas to approve the consent agenda items listed below as presented. e. Resolution 2014 -45 Temporary Liquor Breastfest 2014 f. Resolution 2014 -46 Temporary Gambling Breastfest 2014 Councilor Cossette suggested the location of the events be noted on the resolution. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas Page 1 of 3 City of Corcoran City Council Meeting Minutes August 14, 2014 — 7:00 PM (Motion carried 5:0) 7. Claims as Presented a. Escrow Claims (Fund #500) Motion: made by Thomas, seconded by Asleson to approve escrow claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) b. All Other Financial Claims Motion: made by Asleson, seconded by Lynch to approve all other financial claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) 8. Staff Reports / Memos /Commissions a. Bond Issuance Follow Up report received, no action required. b. Hope Center Progress report received. City Administrator Martens further reported Mobile Hope has raised 94% of the funds committed to reimburse the city. c. Director of Public Safety Gormley announced his retirement, effective November 28, 2014. Mayor Guenthner with substantial appreciation and regret accepted Director Gormley's resignation on behalf of the council. 9. Planning Business -None 10. Unfinished Business -None 11. New Business a. Park Planning — Roehlke Property report by City Administrator Martens. Council discussed and provided staff direction. b. Draft Plan to Pave Gravel Roads report by City Administrator Martens. Council discussed and agreed by consensus to split a policy by collector roads and neighborhood roads. Sarah Harvey 8850 Trail Haven Rd., purchased the property knowing it was a gravel road, not expecting an improvement or assessment in the near future. Small amount of properties on Trail Haven Rd, a road assessment could be a substantial hardship for property owners. Disagrees that paving the road will raise her property value. Dale Bisbee 21540 Treeline Dr., supports using MSA funds to fund paving Trail Haven Rd. Does not support $400,000 spent on trail improvements, recommends competitive paving bids from qualified contractors and not using city staff. Further supports funds spent paving roads rather than property purchase for ball fields. Todd Brand 9435 Trail Haven Rd., MSA funds are available to collector roads because of the traffic and should be used. Value increase will not impact him the same as others on Trail Haven because he is on a private drive. Prefers pay as you go, and is opposed to a road fund. Carolyn Holford 9220 Foxline Dr., this discussion today is because of the current proposal and petition, not the past survey. It's time to get something done. Motion: made by Thomas, seconded by Lynch to authorize a MN Statutes Chapter 429 Assessment process for paving Foxline Dr and Treeline Dr. Council discussed. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) Staff directed to present to council information related to cost and timeline for paving Trail Haven Rd. Page 2 of 3 City of Corcoran City Council Meeting Minutes August 14, 2014 — 7:00 PM Mayor Guenther temporarily recessed the regular council meeting at 9:35. Mayor Guenthner reconvened the regular council meeting at 9:38. c. Downtown Improvement Planning — Water /Sewer /Street report by City Administrator Martens. Motion: made by Cossette, seconded by Lynch to order a feasibility study. Council discussed. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) d. Scoreboard Proposal — Snyder Field report by City Administrator Martens. Motion: made by Thomas, seconded by Asleson to authorize staff to continue with option 1 as presented in the staff report "approve up to $14,000 of park dedication funds be dedicated towards the purchase and installation of a scoreboard at Snyder Field ". Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) e. Charter Commission Application — Rich Asleson Motion: made by Thomas, seconded by Lynch to accept an application from Rich Asleson for appointment to the Charter Commission. Council discussed. Voting Aye: Guenthner, Cossette, Lynch, and Thomas Abstain: Asleson (Motion carried 4:0) 12. Closed Meeting — SE Sewer and Water easement negotiations Mayor Guenthner recessed the regular council meeting at 10:02 to convene in closed session. Mayor Guenthner reconvened the regular council meeting at 10:22. In closed session the council received information with respect to the SE District sewer and water easement negotiations and gave direction to staff to continue the negotiations as outlined in the closed session. No formal action was taken. Motion: made by Thomas, seconded by Lynch to adjourn. Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas (Motion carried 5:0) Meeting adjourned at 10:23 pm Jeanie Heinecke — City Clerk Page 3 of 3