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2014-08-28 - Council Agenda Packet
Agenda Corcoran City Council August 28, 2014 - 7:00 PM 1. Call to Order/ Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Open Forum 5. Presentations a. Northwest Hennepin Human Services Council Annual Report* 6. Consent Agenda a. Draft Minutes of August 14, 2014 Council Meeting* b. 2012 Sewer /Water Utility Project Change Order /Pay Request* 7. Claims as Presented * a. Escrow Claims (Fund #500) b. All Other Financial Claims 8. Staff Reports / Memos /Commissions a. Planning Update* b. Code Compliance* c. Financial Performance Report* d. Public Participation at Council Meetings* e. Hope Center Financial Update* f. Pavement Feasibility Study — Foxline Drive /Treeline Drive* g. Draft Plan to Pave Gravel Roads* h. Park System Planning* 9. Planning Business / Landform a. Special Home Occupation License, Hentges Lawn, Land, Snow (City file 14 -012)* b. Policy for Development Signs* 10. Unfinished Business a. Dust Control Assessment Roll* b. 2015 Budget* 11. New Business a. Public Safety Director Transition Plan* b. Newsletter Advertising Policy* 12. Unscheduled Items 13. Review of Upcoming Council Meeting Agenda 14. Council Calendar Planning Commission 09/04/14 10/02/14 11/06/14 12/04/14 Guenthner Asleson Lynch Cossette Parks and Trails Commission 09/16/14 10/21/14 11/18/14 12/16/14 Asleson Lynch Cossette Thomas 15. Adjournment *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. Northwest Hennepin Human Services Council Research, Planning and Coordination 2013 NWHHSC Contributions to the City Of Corcoran MISSION: Research, Planning, and Coordination of Human Services Networks for the Northwest Hennepin member cities in the Joint Powers Agreement: Brooklyn Center, Brooklyn Park, Corcoran, Crystal, Golden Valley, Hanover, Maple Grove, New Hope and Osseo. NWHHSC creates connections between government, non - profit, education, faith and business sectors and residents, as well as across systems and cultures, to: • Develop local research data and give the big picture regionally • Connect people to resources to focus on prevention and early intervention • Improve delivery of and access to services regionally • Increase community engagement and outreach to improve appropriate referrals • Build community and organizational capacity to maximize resources • Help develop cost - effective solutions to avoid duplication of services • Pilot new ways to deliver culturally affirming community -based services • Provide inter - agency professional development on key issues and trends • Engage in cross - sector dialogue and joint planning to develop collaborative strategies • Increase regional knowledge of services through searchable website at www.nwhhsc.org NWHHSC Total Funding Received for 2013: $850,357 2013 Funding NWHHSC received from Hennepin County Contracts: $724,874 2013 Funding NWHHSC received from Member Municipalities: $100,648 2013 Funding NWHHSC received from Contributions and Other Revenues: $24,835 NWHHSC received funding from Corcoran: $2,385 TOTAL Assistance Corcoran received through all programs was $7,675 = $3.22 for every $1 RESEARCH PLANNING COORDINATION • Community Profile with Citizen Advisory Commission focused • Advisory Commission additional data on diverse mental health community 0 Emergency Services • Printed NW Hennepin Guide resources, shared best practices from Program, including Providers to Human Services and member cities and distributed Network regularly updated on information materials 0 Domestic Violence searchable website Emergency Services Network — Prevention Network • Racial Disparities Fact Sheet Emergency Resource Folders for 0 Car Care Saturday • Early Childhood Fact Sheet residents 9 Alliance of Suburban • Bottineau Boulevard 0 NW Hennepin Early Childhood Hennepin Emergency Transitway Health Impact Network distributed e- newsletters, Assistance Programs Assessment books and resource information Executive Directors • Emergency assistance 0 Healthy Together Northwest focused 0 Senior Leadership Committee services eligibility service on diverse job and career resources; 0 Regional Senior Forum area map for area providers, providing information to new diverse 0 NW Hennepin Early used by CROSS organizations Childhood Network • University of Minnesota 0 Seniors reviewing `aging in place' 0 Healthy Together Northwest interns developed interactive examples and ideas Network mapping project 0 Domestic Violence Prevention Annual • Collect and disseminate Vigil secondary data Brooklyn Center • Brooklyn Park • Corcoran • Crystal • Golden Valley • Hanover • Maple Grove • New Hope • Osseo 6120 Earle Brown Drive Ste. 230 Brooklyn Center, MN 55430 (763) 503 -2520 fax (763) 503 -2510 info &whhsc.org www.nwhhsc.org City of Corcoran City Council Meeting Minutes August 14, 2014 — 7:00 PM 6a. The Corcoran City Council met on August 14, 2014, at City Hall in Corcoran, Minnesota. Present were, Mayor Guenthner, Councilor Asleson, Councilor Cossette, Councilor Lynch, and Councilor Thomas. Also present were City Administrator Martens, City Engineer Torve, Director of Public Safety Gormley, Lt. Hamilton and City Clerk Heinecke. City Attorney Carson arrived at 8:48 pm. Mayor Guenthner called the meeting to order at 7:00 pm 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval Motion: made by Cossette, seconded by Lynch to approve the agenda with the following additions. 8c. Director of Public Safety* 11 e. Charter Commission Application* Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) 4. Open Forum Greg Hoglund 19220 Hackamore Rd., asked for information regarding the city's process for vetting a developer for financial capability to perform and how escrow deposits are determined and tracked. Mayor Guenthner and City Administrator Martens responded. Chad Robran 19805 Olde Sturbridge Rd., Corcoran County Daze is the weekend of August 15 and 16. Thanked Public Safety and Public Works departments for their assistance and encouraged all to come and enjoy. 5. Presentations -None 6. Consent Agenda a. Draft Minutes of July 24, 2014 Council Meeting b. Charter Commission Appointments c. Summary Ordinance 2014 -285 d. Summary Ordinance 2014 -278 e. Resolution 2014 -45 Temporary Liquor Breastfest 2014 f. Resolution 2014 -46 Temporary Gambling Breastfest 2014 Motion: made by Thomas, seconded by Cossette to approve the consent agenda items listed below as presented. a. Draft Minutes of July 24, 2014 Council Meeting b. Charter Commission Appointments c. Summary Ordinance 2014 -285 d. Summary Ordinance 2014 -278 Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) Motion: made by Cossette, seconded by Thomas to approve the consent agenda items listed below as presented. e. Resolution 2014 -45 Temporary Liquor Breastfest 2014 f. Resolution 2014 -46 Temporary Gambling Breastfest 2014 Councilor Cossette suggested the location of the events be noted on the resolution. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas Page 1 of 3 City of Corcoran City Council Meeting Minutes August 14, 2014 — 7:00 PM 6a. (Motion carried 5:0) 7. Claims as Presented a. Escrow Claims (Fund #500) Motion: made by Thomas, seconded by Asleson to approve escrow claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) b. All Other Financial Claims Motion: made by Asleson, seconded by Lynch to approve all other financial claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) 8. Staff Reports / Memos /Commissions a. Bond Issuance Follow Up report received, no action required. b. Hope Center Progress report received. City Administrator Martens further reported Mobile Hope has raised 94% of the funds committed to reimburse the city. c. Director of Public Safety Gormley announced his retirement, effective November 28, 2014. Mayor Guenthner with substantial appreciation and regret accepted Director Gormley's resignation on behalf of the council. ` 9. Planning Business -None 11(4 10. Unfinished Business -None 11. New Business a. Park Planning — Roehlke Property report by City Administrator Martens. Council discussed and provided staff direction. b. Draft Plan to Pave Gravel Roads report by City Administrator Martens. Council discussed and agreed by consensus to split a policy by collector roads and neighborhood roads. Sarah Harvey 8850 Trail Haven Rd., purchased the property knowing it was a gravel road, not expecting an improvement or assessment in the near future. Small amount of properties on Trail Haven Rd, a road assessment could be a substantial hardship for property owners. Disagrees that paving the road will raise her property value. Dale Bisbee 21540 Treeline Dr., supports using MSA funds to fund paving Trail Haven Rd. Does not support $400,000 spent on trail improvements, recommends competitive paving bids from qualified contractors and not using city staff. Further supports funds spent paving roads rather than property purchase for ball fields. Todd Brand 9435 Trail Haven Rd., MSA funds are available to collector roads because of the traffic and should be used. Value increase will not impact him the same as others on Trail Haven because he is on a private drive. Prefers pay as you go, and is opposed to a road fund. Carolyn Holford 9220 Foxline Dr., this discussion today is because of the current proposal and petition, not the past survey. It's time to get something done. Motion: made by Thomas, seconded by Lynch to authorize a MN Statutes Chapter 429 Assessment process for paving Foxline Dr and Treeline Dr. Council discussed. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) Staff directed to present to council information related to cost and timeline for paving Trail Haven Rd. Page 2 of 3 City of Corcoran City Council Meeting Minutes August 14, 2014 — 7:00 PM 6a. Mayor Guenther temporarily recessed the regular council meeting at 9:35. Mayor Guenthner reconvened the regular council meeting at 9:38. c. Downtown Improvement Planning — Water /Sewer /Street report by City Administrator Martens. Motion: made by Cossette, seconded by Lynch to order a feasibility study. Council discussed. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) d. Scoreboard Proposal — Snyder Field report by City Administrator Martens. Motion: made by Thomas, seconded by Asleson to authorize staff to continue with option 1 as presented in the staff report "approve up to $14,000 of park dedication funds be dedicated towards the purchase and installation of a scoreboard at Snyder Field ". Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) e. Charter Commission Application — Rich Asleson Motion: made by Thomas, seconded by Lynch to accept an application from Rich Asleson for appointment to the Charter Commission. Council discussed. Voting Aye: Guenthner, Cossette, Lynch, and Thomas Abstain: Asleson (Motion carried 4:0) 12. Closed Meeting — SE Sewer and Water easement negotiations Mayor Guenthner recessed the regular council meeting at 10:02 to convene in closed session. Mayor Guenthner reconvened the regular council meeting at 10:22. In closed session the council received information with respect to the SE District sewer and water easement negotiations and gave direction to staff to continue the negotiations as outlined in the closed session. No formal action was taken. Motion: made by Thomas, seconded by Lynch to adjourn. Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas (Motion carried 5:0) Meeting adjourned at 10:23 pm Jeanie Heinecke — City Clerk Page 3 of 3 - aeAWencl< TO: Brad Martens, City Administrator FROM: Kent Torve, P.E., Heather Libby P.E. DATE: August 21, 2014 SUBJECT: Sewer and Water - Change Order No. 4 & Pay Request No. 6 Council Action Reauested Wenck Associates, Inc. 1800 Pioneer Creek Ctr. P.O. Box 249 Maple Plain, MN 55359 -0249 (763) 479 -4200 Fax (763) 479 -4242 E -mail: wenckmp @wenck.com Approve Change Order No. 4 in the amount of $7,227.15. The change order includes televising the gravity sewer pipe. Approve Final Pay Request No. 6 in the amount of $ 30,534.98. This is the final amount to complete the contract with S.R. Weidema. This amount includes the release of all retainage that was withheld for the duration of the project. Attachments: Change Order No. 4 Pay Request No. 6 0 xy Y 10101011kY•[I] Change Order No. 4 Date Auggst 20, 2014 Agreement Date July 17, 2012 Name of Project: Corcoran Sewer and Water Utility Project Owner: Cib, of Corcoran Contractor: SR Weidema The following additional items are hereby made to the Contract Documents: Televising 6,993 lineal feet of gravity pipe was performed at $1.05 per lineal foot for a contract increase of $7,227.15. Total Contract Additions — $7,227.15 Original Contract Price: $ 1,173,054.30 (1,070,184.30 original + $102,870.00 Maple Grove) Current Contract Price adjusted to previous Change Order: $ 1,165,389.55 The Contract Price due to this Change Order will be increased by $ 7,227.15 The new Contract Price including this Change Order will be $ 1,172,616.70 The Contract Time will be (increased) (decreased) by _ calendar days. The revised contract completion date for completion of all work will be Approvals Required: To be effective, this Order must be approved by the Owner and the Contractor if it changes the scope of objective of the work, or as may otherwise be required by the OWNER'S Supplemental General Conditions. y Requested by: `� J . 8/20/14 I 6nton C. Torve, P.E., Corcoran City Engineer Ordered by: City of Corcoran Accepted by: (Contractor) Change Order TA2294- CoreomtU o -Server and Water Planning (TIF Districts) \07 - Construction \construefion ma-gment\Clmnge Order 4 doe Z' 11110 13912 'El OWNER: City of Corcoran PROJECT: Corcoran Sewer and Water Utility Project CONTRACTOR: SR Weidema: 17600 113`h Ave N, Maple Grove, MN 55369 PAY ESTIMATE NO. 6 Original Contract Amount (with Maple Grove water) .............. ............................... $ 1,173,054.30 Contract Changes approved to Date (Change Order 1, 2, 3) ..... ..............................$ (- 435.66) Revised Contract Price .............................................................. ..............................$ 1,172,618.64 Work Completed to Date (see attached) .................................... ..............................$ 1,172,618.64 Retainage to Date (reduced to 0 %) ............................................ ..............................$ 0.00 Work Completed to Date less Retainage to Date ....I .............$ 1,172,618.64 Total Amount Previously Certified ........................................... ..............................$ L142,083.66 Payment Request This Estimate ................................................ ..............................$ 30,534.98 CERTIFICATE OF CONTRACTOR I declare under penalty of perjury that this account, claim, or demand is just and correct and that no part of it has been paid. I hereby certify that the work and the materials supplied to date, as shown on the request for payment, represents the actual value of accomplishment wider the terns of the contract dated July 17, 2012 between CITY OF CORCORAN (OWNER) and SR WEIDEMA (CONTRACTOR) and all authorized changes thereto. CONTRACTOR Date i Title eZ®:!�C A kAe-r)CC�� Approval: WENCK ASSOCIATES, INC. s (� Date August 21, 2014 `Kenton C. Torve, P.E. CITY OF CORCORAN Date 00530 -1 Payment Request Form TA2294- Corcoran \10 -Sewer and Water PI—ing (TIF Districts) \07 - Construction \pny requests \payiequest 6.doc FINANCIAL CLAIMS CHECK RANGE 22205 - 22268 CITY OF CORCORAN FINANCIAL CLAIMS REPORT Agenda Item 7a -b Council Meeting Date: August 28, 2014 Prepared By: jheinecke Agenda Item: 7a. FUND #500 Escrow Claims Paid to Amount Project name Dorn Law Firm 750.00 Hope Center Wenck Associates 5,577.20 Lennar -Eng Plan Review Wenck Associates 13,531.67 Lennar 13 -026 Wenck Associates 3,424.45 Lennar -Turn Lane Wenck Associates 2,797.50 Peachtree 14 -015 Wenck Associates 1,129.50 Peachtree 14 -005 Wenck Associates 1,716.40 Peachtree 14 -017 Wenck Associates 12,674,10 Peachtree 14 -016 Total 41,600.82 MN Dept Rev -Fuel tax 11.69 8/21/2014 Total Funds #500 120.00 (See attached Check Detail Register) Agenda Item: 7b. ALL OTHER FINANCIAL CLAIMS See attached Check Detail Register) Total of Auto Deductions TOTAL EXPENDITURES FOR APPROVAL Auto Deductions / Electronic Fund Transfer/ Other Disbursements Date Paid to Amount 818114 Net Payroll PR16 32,866.83 818114 Payroll Taxes 12,515.13 818/14 Paychex Fee 280.48 818114 PERA 8,343.74 818!14 Citi Street - 457 Deferred Comp 1,321.31 818114 Citi Street- Health Care Savings 2,129.15 818114 US Bank - H S A 1,413.38 818114 The Hartford 430.65 8113114 Bank fees 12,00 8/20/2014 MN Dept Rev -Fuel tax 11.69 8/21/2014 Mn Notary Renewal 120.00 Total 59,444, 36 * Total amount not reflected in Cash Balance Report $ 3,021,290.96 $ 4100.82 $ 53,797.23 $ 59,444.36 $ 154,842.41 H:1City Hall Information\CITY GOVERNMENT1Counc0, Commissions & CommitteeslCouncil informationlCouncil ClaimsQO14 Claims.As CITY OF CORCORAN CASH BALANCE REPORT August 21, 2014 - 'Yt,1 3 31,i.- ,`r', -`�i >{;y,1a� 5 -111 ff''. ,_ , i{ � ...�, �y)� yu3 � �4 , '.;•.�1ki \\� ����`�� �� . .,t.:.t�t ' {Lid � t.l 3,.. th i '`'? � � , ,,t ' Cash GENERAL FUND G 100 -10100 684,703.64 419,513.89 RESERVES DONATION FUND G 201 -10100 15,234.23 11,724.20 POLICE DONATION FUND G 202 -10100 (310.22) 1,601.78 FIREARMS SAFETY G 204 -10100 (1,759.87) 157.20 DWI FORFEITURE FUND G 205 -10100 11,684.21 13,384.28 DRUG FORFEITURE FUND G 206 - 10100 1,170.16 1,169.08 TRUCK SAFETY 0207-10100 6,593.16 5,577.33 ASPHALT MAINTENANCE G 305 -10100 71,547.92 71,481.73 POLICE CAPITAL FUND G 308 -10100 0.00 10,278.55 DIS- EQUIPMENT CERTS G 309 -10100 94,149.25 88,652.31 CO. RD. 19 IMPROVEMENT G 310 -10100 10,037.01 (2,334.52) 2012B PUBLIC WORKS BOND DIS G 311 -10100 21,358.16 34,125.00 .......... .......................... .............................. TAX INCREMENT FINANCING G 401 -10100 1,859,367.95 1,705,392.35 INFRASTRUCTURE PLANNING G 402 -10100 (0.13) (132.52) FACILITY EXPANSION DIS G 407 -10100 (11,485.91) (13,348.58) PUBLIC WORKS FACILITY G 411 -10100 29,804.49 2,744,278.70 PARK CAPITAL FUND - DEDICATION G 415 -10100 356,529.47 338,732.85. CAPITAL - EQUIPMENT CERTS G 416 -10100 136,074.31 10,862.46 SHANNON LANE G 417 -10100 1,799.39 1,726.84 HACKAMORE UPGRADE (LENNAR) G 419 -10100 285,000.00 0.00 WETLAND RESTORATION G 420 -10100 100,000.00 0.00 ESCROW HOLDING FUND G 500 -10100 681,308.74 65,689.38 CIVIC ORGANIZATIONS G 501 -10100 6,000.09 6,000.09 WATER G 601 -10100 568,134.51 0.00 SEWER G 602 -10100 66,004.94 0.00 INVESTMENT CONTROL G 999 -10100 190.62 1,944.84 Total Cash 4,993,136.12 5,516,477.24 Farmers Savings Acct PARK CAPITAL FUND- MEMORIAL G 415 -10102 13,016.35 10,679.83 Change in Market Value GENERAL FUND G 100 -10105 0.00 0.00 Grand Total Cash 5,006,152.47 5,527,157.07 Due to Other Funds INFRASTRUCTURE PLANNING G 402 -20700 (177,929,76) (177,632.76) SHANNON LANE G 417 -20700 (93,344.09) (96,782.09) Total Due to Other Funds (271,273.85) (274,414.85) CORCORAN, MN 08/21114 9:36 AM Page I *Check Detail Register@) August 2014 Check Amt Invoice Comment 10100 Farmers State Bank E 100-43100-220 Repair/Mairit Supply (GENERAL) $110.00 2806082 SUPPLIES Total ACME TOOLS $110.00 F5Yia'(Yh-k #'r2i"2-OF-8/28-1201-4—A-D-AM—S P-E-S-T'C-O-NT-R'O-L', INC. . ....... .... ..w..,,__..,......,,,...., E 100-41941-210 Operating Supplies (GENERAL) $79.50 907813 Pest Control Quarterly Service Total ADAMS PEST CONTROL, INC. $79.50 E 100-41410-210 Operating Supplies (GENERAL) $164.25 2014P 2014 PRIMARY Total AKSTETER, BONNIEJJERRY $164.25 E 411-43100-520 Buildings and Structures $22,519.75 PAY 1 LANDSCAPE/IRRIGATION Total AUTUMN RIDGE LANDSCAPING $22,519.75 Paid Chk# 022209 8/28/2014 BENSON LINDA E100-41410-210 Operating Supplies (GENERAL) $194.75 2014P 2014 PRIMARY Total. BENSON LINDA $194.75 Paid Chk# 022210 8/28/2014 '--C"A"RT`RIb'G-E-W-0'-R-LD'- - - EIOO-41941-210 Operating Supplies (GENERAL) $164.97 179260 SUPPLIES Total CARTRIDGE WORLD $164,97 Paid Chk# 022211 8128/2014 CASH ... . ........ ..... ...... . . . . . ..... E 100-42100-200 Office Supplies (GENERAL) $11,74 082014 SUPPLIES E 100-42100-200 Office Supplies (GENERAL) $31,62 082014 SUPPLIES Total CASH $43.36 Paid Chk# 022212 8/28/2014 CENTERPOINT ENERGY HOUSTON E 100-43100-380 Utility & Services (GENERAL) $91.51 0 80114 NATURAL GAS Total CENTERPOINT ENERGY HOUSTON $91.51 aid Chk# 022213 812812014 CENTERPOINT ENERGY HOUSTON E 100-41941-380 Utility & Services (GENERAL) $37.51 080714 NATURAL GAS E 100-45200-380 Utility & Services (GENERAL) $17.57 080714 NATURAL GAS Total CENTERPOINT ENERGY HOUSTON $55.08 Paid Chk# 022214 8/28/2014 CINTAS - 470 - - - — ------- E 100-41941-210 Operating Supplies (GENERAL) $42.62 470448386 City Hall Scraper Mat E 100-42100-223 Building Repair Supplies $32.75 470448387 FLOOR MATS E 100-43100-210 Operating Supplies (GENERAL) $18.28 470448388 PW RUGS E 100-43100-417 Uniforms $86.98 470448389 PW Uniforms E 100-41941-210 Operating Supplies (GENERAL) $42.62 470451524 City Hall Scraper Mat E 100-42100-223 Building Repair Supplies $32.75 470451525 FLOOR MATS E 10043100-210 Operating Supplies (GENERAL) $44.30 470451527 PUBLIC WORKS E 100-43100-417 Uniforms $86.98 470451528 PW Uniforms CORCORAN, MN 08/21/14 9:36 AM Page 2 *Check Detail Register© August 2014 E100-41410-210 Operating Supplies (GENERAL) Check Amt Invoice Comment Total FRANSSELL CATHERINE $96.75 Paid Chk #'022220 8/28/2014 GARY S DIESEL SERVICE INC�����- "��� "'� E 100- 43100 -210 Operating Supplies (GENERAL) $49.98 470451529 PW RUGS $952,95 _ Total CINTAS - 470 $437,26 w. _,F �.. ..... , E 100- 43100 -223 Paid Chk# 022215 8/28/2014 COMCAST- INTERNET Total GOODIN COMPANY $70.56 E 100 -42100 -321 Telephone $63.45 080514 PID INTERNET E 100 - 41941 -321 Telephone $63.45 080514 CITY HALL INTERNET Total CQMCAST- INTERNET $126.90 G 500 -20338 Hope Center $750.00 072114 HOPE CENTER Total DORN LAW FIRM $750.00 Paid Chk# 022217 8!28/2014 FERN SUZANNf E 100 - 41410 -290 Operating Supplies (GENERAL) $164.25 2014P 2014 PRIMARY Total FERN SUZANNE $164.25 „Pai=Ch # 022278 u812B/2014 FORMS &SYSTEMS MN .,,.,. H , „ E 100- 42100 -200 Office Supplies (GENERAL) $62.55 138686 SUPPLIES Total FORMS & SYSTEMS MN $62,55 E100-41410-210 Operating Supplies (GENERAL) $96.75 2014P 2014 PRIMARY 50225425 Total FRANSSELL CATHERINE $96.75 Paid Chk #'022220 8/28/2014 GARY S DIESEL SERVICE INC�����- "��� "'� E 100- 43100 -220 Repair /Maint Supply (GENERAL) $952.95_23210 REPAIR Total GARY S DIESEL SERVICE INC $952,95 Paid Chk# 022221 w.7,.w:n UM 8/28/2014 GOODIN COMPANY w. _,F �.. ..... , E 100- 43100 -223 Building Repair Supplies $70.56 1263915 SUPPLIES Total GOODIN COMPANY $70.56 N�.,w„ ,�,,,,.,,,,�,.�„b. �.,,,��.,,�,�,.,.ro.,�g,f. Paid Chk# 022222 8/28/2014 GRAINGER E 100 - 41941 -210 Operating Supplies (GENERAL) $143.28 9513823105 SUPPLIES Total GRAINGER $143.28 E100-41410-210 Operating Supplies (GENERAL) _$78.75_2__0. 14P 2014 PRIMARY Total HALE, MARY $78.75 Paid Chk# 022224 8/28/2014 HANSMANN, MICHELLE E 100 -41410 -210 Operating Supplies (GENERAL) $90.00 2014P 2014 PRIMARY Total HANSMANN, MICHELLE $90,00 ..Paid Chk# 022225 8/28/2014 HEALTH PARTNERS, E 100-42100-131 Employer Paid Health $101.12 50225425 EMPLOYER PAID HEALTH E 100 - 41400 -131 Employer Paid Health $36.28 50225425 EMPLOYER PAID HEALTH E 100- 43100 -131 Employer Paid Health $194.52 50225425 EMPLOYER PAID HEALTH E 100- 42102 -131 Employer Paid Health $105.99 50225425 EMPLOYER PAID HEALTH CORCORAN, MN 08/21/14 9:36 AM Page 3 Check Detail Register@ August 2014 Paid Chk# 022236 8/28/2014 KOTHRADE SEWER SEPTIC �°„ � �� - � •- _. "._..r. E 100 -41941 -530 Improvements Other Than Bldgs $1,690.00 14 -167 SEPTIC ALARM INSTALL Check Amt Invoice Comment E 100- 43100 -131 Employer Paid Health $64.64 50225425 1� DONAHUE Total HEALTH PARTNERS $502.75 E100-41410-210 Operating Supplies (GENERAL) _$164.25 2014P 2014 PRIMARY Total HEGG KATY $164.25 E 100- 41410 -210 Operating Supplies (GENERAL) _$184.56 081414 SUPPLIES Total HEINECKE, JEANIE $184.56 Paid Chk #�022228�� 812 812 0 1 4 HENN COSHERIFF- MC129 ... ....... � "" E 100 -42100 -323 Radio Units $45.00 1000048013 HCSO CAD E 100 -42100 -301 Prisoner $75.00 1000048050 HOUSING FEE E 100-42100-323 Radio Units $873.00 1000048200 RADIO FEES E 100 -43100 -210 Operating Supplies (GENERAL) $127.20 1000048278 RADIO ADMIN FEE Total HENN CO SHERIFF -MC129 $1,120.20 Paid Chk# 022229 8/28/2014 HILL HARTKOPF MARY E 104 -41410 -210 Operating Supplies (GENERAL) $58.50 2014P 2014 PRIMARY Total HILL HARTKOPF MARY $58.50 Paid Chk# 022230 8/28/2014 JOHNSON GERALD E100-41410-210 Operating Supplies (GENERAL) $180.50 2014P 2014 PRIMARY Total JOHNSON GERALD $180.50 E 100- 41410 -210 Operating Supplies (GENERAL) $153.00 2014P 2014 PRIMARY Total JOHNSON, JOANN $153.00 PaidChk# 022328128%2014 E100-41410-210 Operating Supplies (GENERAL) $18,00 20.14P 2014 PRIMARY Total KAISER, LORI $18.00 Paid Chk# 022233 812 812 0 9 4 KELLINGTON CO .,.. „.., ., ” NSTRUCTION INC " �.r ...w..... _ ,...... ... �. ". r � .. _ ..... E 411- 43100 -520 Buildings and Structures $437.10 1303900018 CATEGORY 5 Total KELLINGTON CONSTRUCTION INC $437.10 E 100 -41410 -210 Operating Supplies (GENERAL) _ $90.00 2014P 2014 PRIMARY Total KEMNA EDWARD $90.00 �, Paid Chk# 022235 an�,��,.�,�mn�,..,",,.,�. ",.�.,.�, AJ �, �....n� 8/28/2014 KOTHRADE MARLYS �, — rR "- -: �..., .... E100-41410-210 Operating Supplies (GENERAL) _ $146.25_2.014P 2014 PRIMARY Total KOTHRADE MARLYS $146.25 Paid Chk# 022236 8/28/2014 KOTHRADE SEWER SEPTIC �°„ � �� - � •- _. "._..r. E 100 -41941 -530 Improvements Other Than Bldgs $1,690.00 14 -167 SEPTIC ALARM INSTALL CORCORAN, MN 08/21/14 9:36 AM Page 4 *Check Detail Register August 2094 Check Amt Invoice Comment Total KOTHRADE SEWER SEPTIC $1,690.00 Paid Chk# 022237 8128/2014 LADDUSAW LIANE E 100 - 41410 -210 Operating Supplies (GENERAL) $38.25 2014P 2014 PRIMARY Totat LADDUSAW LIANE $38,25 E 100-42100-208 Training and Instruction E 100-43100-210 Operating Supplies (GENERAL) 201428 TRAINING Total LEAGUE OF MINNESOTA CITIES _$15.00 $15.00 64822 PORTABLE TOILETS Pad Chk# 022239 8/28/2014 LINQUIST, ANGIE - - --- -- 64975 Portable Biffs -City Park West E 100 -41410 -210 Operating Supplies (GENERAL) $153,00 2014P 2014 PRIMARY E 100 -45200 -210 Total LINQUIST, ANGIE $153.00 65014 Portable Biffs- Meister /Schneid Paid Chk# 022240 e8l28/2014 LOFFLER $145.23 65238 , ,,,... E 100 -41951 -300 Professional Srvs (GENERAL) $300.00 1797145 MONTHLY MAINTENANCE X2 E 100-41951-207 Computer Supplies $75.00 1797145 SPAM FILTERING E 100 - 41941 -207 Computer Supplies $523.67 1801437 COPIER CONTRACT E 100 - 41130 -351 Newsletter Expenses _ $533.90 1801437 SUMMER NEWSLETTER Total LOFFLER $1,432.57 Paid Chk# 022241 8128112014 MENARDS MAPLE GROVEmry�.. E100-41941-210 Operating Supplies (GENERAL) $66.62 43403 SUPPLIES E 100-43100-210 Operating Supplies (GENERAL) $96.88 43443 SUPPLIES E 100-43100-210 Operating Supplies (GENERAL) 43548 SUPPLIES Total MENARDS MAPLE GROVE _$85.07 $248.57 Paid Chk# 02224�g2��M�,8128l2014 METRO WEST INSPECTION SERVICES W N 'tl W -` E 100 -42400 -300 Professional Srvs (GENERAL) $1,448,45 081014 JULY 2014 INSPECTION FEE otal METRO WEST INSPECTION SERVICES $1,448.45 Paid Chk# 022244 8/28/2014 M -R SIGN CO INC E 100 - 43100 -226 Sign Repair Materials $228.66 182400 SIGN Total M -R SIGN CO INC $228.66 Paid�Chk #022245 �� "'812 812 0 1 4 3- �NAPA AUTO PARTS - CORCORAN E100-43100-210 Operating Supplies (GENERAL) $108.66 9.59672 SUPPLIES Total NAPA AUTO PARTS - CORCORAN $108.66 Paid Chk# 022246 8/28/2014 NORDSTROM WARREN E 100- 41410 -210 Operating Supplies (GENERAL) $90.00 2014P 2014 PRIMARY E100-45200-210 Operating Supplies (GENERAL) $154.50 64822 PORTABLE TOILETS E 100 -45200 -210 Operating Supplies (GENERAL) $208.06 64975 Portable Biffs -City Park West E 100- 45200 -210 Operating Supplies (GENERAL) $62.83 65013 Portable Biffs -Lions Field E 100 -45200 -210 Operating Supplies (GENERAL) $62.83 65014 Portable Biffs- Meister /Schneid E 100 -41941 -810 Refunds /Reimbursements $145.23 65238 Portable Biffs-BURSCHVILLE Total MINI BIFF, LLC $633.45 Paid Chk# 022244 8/28/2014 M -R SIGN CO INC E 100 - 43100 -226 Sign Repair Materials $228.66 182400 SIGN Total M -R SIGN CO INC $228.66 Paid�Chk #022245 �� "'812 812 0 1 4 3- �NAPA AUTO PARTS - CORCORAN E100-43100-210 Operating Supplies (GENERAL) $108.66 9.59672 SUPPLIES Total NAPA AUTO PARTS - CORCORAN $108.66 Paid Chk# 022246 8/28/2014 NORDSTROM WARREN E 100- 41410 -210 Operating Supplies (GENERAL) $90.00 2014P 2014 PRIMARY CORCORAN, MN 08/21/14 9:36 AM Page 5 *Check Detail Register@ August 2014 Paid Chk # - 022250 8/28/2014 PESCHEL SHARON E 100 -41410 -210 Operating Supplies (GENERAL) Check Amt Invoice Comment yam, 2014 PRIMARY Total ROOS BERTHA Total PESCHEL SHARON $90.00 Total NORDSTROM WARREN $90.00 ............... Paid Chk# 022247 8/28/20144 NORTHLAND SECURITIES INC ...,, E 401- 41900 -300 Professional Srvs (GENERAL) $1,440.00 3811 FINANCIAL PLANNING Total NORTHLAND SECURITIES INC $1,440.00 Total POWER PLAN -RDO Paid Chk# 022248 .. 8/28/2014 - NUSS E100-41410-210 E100-43100-220 RepairlMaint Supply (GENERAL) $121.27 3125211 P SUPPLIES Total NUSS TRUCK & EQUIPMENT $121.27 Operating Supplies (GENERAL) Paid Chk# 022249 8/28/2014 OFFICE DEPOT 2014 PRIMARY . ...... E 100 -41941 -200 Office Supplies (GENERAL) $29.20 710061826001 SUPPLIES E 100 -41130 -351 Newsletter Expenses $186.60 710061826001 SUPPLIES m,- r °..-•. °,. ° °u.. r...e,,., , ... ....... _..:. Total OFFICE DEPOT $215.80 Paid Chk # - 022250 8/28/2014 PESCHEL SHARON E 100 -41410 -210 Operating Supplies (GENERAL) $90.00 2014P 2014 PRIMARY Total ROOS BERTHA Total PESCHEL SHARON $90.00 Paid Chk# 022256 8/28/2014 RYAN BURNS ............... ..,,..,..,,,, ........., >,. . _, ..., _. �.,�._,:.. ........ E 100- 42100 -209 Police Reserves $19.71 E 100 -43100 -220 RepairlMaint Supply (GENERAL) $341.32 P18764 SUPPLIES Paid Chk# 022257 Total POWER PLAN -RDO $341.32 E100-41410-210 Paid Chk# 022252 8/28/2014 PROPSON 2. 014P 2014 PRIMARY Total SCHERBER ANN E 100 -41410 -210 Operating Supplies (GENERAL) $78.75 2014P 2014 PRIMARY Total PROPSON GAIL $78.75 $249.20 391283315153 CELL SERVICE Paid Chk# 022253 8/28/2014 RATKE SHARON m,- r °..-•. °,. ° °u.. r...e,,., , ... ....... _..:. E 100 -41410 -210 Operating Supplies (GENERAL) 2014P 2014 PRIMARY Total RATKE SHARON _$153.00 $153.00 ..w .............M,: Paid Chk# 022254 8/28/2014 ROGERS PRINTING METRO, INC E100-41410-210 Operating Supplies (GENERAL) $72.70 42999 SUPPLIES Total ROGERS PRINTING METRO, INC $72.70 Paid Chk# 022258 wh 8128/2014 ROOS BERTHA E 100 - 41410 -210 Operating Supplies (GENERAL) $96.75 2014P 2014 PRIMARY Total ROOS BERTHA $96.75 Paid Chk# 022256 8/28/2014 RYAN BURNS ............... ..,,..,..,,,, ........., >,. . _, ..., _. �.,�._,:.. ........ E 100- 42100 -209 Police Reserves $19.71 082014 SUPPLIES Total RYAN BURNS $19.71 Paid Chk# 022257 8/28/2814 SCHERBER ANN E100-41410-210 Operating Supplies (GENERAL) $148.50 2. 014P 2014 PRIMARY Total SCHERBER ANN $148.50 Paid Chk# 022258 8/28/2014 SPRINT E 100- 42100 -321 Telephone $249.20 391283315153 CELL SERVICE CORCORAN, MN 08/21/14 9:36 AM Page 6 *Check Detail Register@ August 2014 Paid Chk #0222fi4�a ..812812014 � TRANSPORT GRAPHICS � ...................... E 416- 42100 -331 Vehicle Expense $577.70_ EM114769 #559 GRAPHICS Total TRANSPORT GRAPHICS $577.70 'Paid Chk# 022265 _ ' 2812014. WENCK ASSOCIATES, #NC r._�. a" . .. ._ E 411 -43100 -303 Engineering Fees $1,928.48 Check Amt Comment E 100 -43170 -300 Professional Srvs (GENERAL) $152.50 �Invoice GENERAL ENGINEERING E 100 -43100 -321 Telephone $216.21_39_1283315153 CELL SERVICE E 100 -43170 -300 Professional Srvs (GENERAL) Total SPRINT $465.41 MEETINGS E 100 - 43170 -300 Professional Srvs (GENERAL) Paid Chk# 022259 8/28/2014 STIEG, JAN HENNEPIN CO TRAFFIC E 100 -43170 -300 Professional Srvs (GENERAL) . _ ......... .......,..:,.. , E100-41410-210 Operating Supplies (GENERAL) _$153.00 2014P 2014 PRIMARY PAVEMENT MANAGEMENT Total STIEG, JAN $153.00 11403874 SEWERIWATER PLANNING 'Paid Chk# $1,204.50 11403874 MNDOT STATE AID E 100 -42100 -209 Police Reserves $1_04.98 11105053 UNIFORM Total STREICHER S POLICE EQUIPMENT $104.98 G 500 -20336 Lennar CSAH 101 Turn Lanes $3,424.45 Paid Chk# 022261 8/28/2014 TADYCH PATRICIA E 401 -41900 -300 Professional Srvs (GENERAL) $411.00 11403879 E 100 -41410 -210 Operating Supplies (GENERAL) $153.00 2014P 2014 PRIMARY G 500 -20337 Peachtree -CPA Total TADYCH PATRICIA $153.00 PEACHTREE 14 -005 G 500 -20347 Peachtree Storm Water aPaidChk# 022262812812014 TEGRETE PEACHTREE 14 -017 G 500 -20346 Peachtree Transportaion $12,674.10 E 100- 41941 -400 Repairs & Maint Cont (GENERAL $365.00 50764 MONTHLY CITY HALL CLEANING WATERMAIN CSAH 101 Total TEGRETE $365.00 MH6�Y:, 3—"' Paid Ghk# 022263 2 -,ibl— ,,, 01-4 T`HE1�,.�,�n,.,, 0_T' 8/28/2014 THEIS DOROTHY ,, .., ..�.,_em....... E100-41410-210 Operating Supplies (GENERAL) $146.25 2014P 2014 PRIMARY Total THEIS DOROTHY $146.25 Paid Chk #0222fi4�a ..812812014 � TRANSPORT GRAPHICS � ...................... E 416- 42100 -331 Vehicle Expense $577.70_ EM114769 #559 GRAPHICS Total TRANSPORT GRAPHICS $577.70 'Paid Chk# 022265 _ ' 2812014. WENCK ASSOCIATES, #NC r._�. a" . .. ._ E 411 -43100 -303 Engineering Fees $1,928.48 114016731387 CAIN RD DEMO E 100 -43170 -300 Professional Srvs (GENERAL) $152.50 11403874 GENERAL ENGINEERING E 100 -43170 -300 Professional Srvs (GENERAL) $718.69 11403874 STORMWATER/WCA E 100 -43170 -300 Professional Srvs (GENERAL) $544.50 11403874 MEETINGS E 100 - 43170 -300 Professional Srvs (GENERAL) $1,341.40 11403874 HENNEPIN CO TRAFFIC E 100 -43170 -300 Professional Srvs (GENERAL) $5.00 11403874 CITY TRAFFIC E 100 - 43170 -300 Professional Srvs (GENERAL) $681.50 11403874 PAVEMENT MANAGEMENT E 401- 41900 -300 Professional Srvs (GENERAL) $4,349.20 11403874 SEWERIWATER PLANNING E 100 -43170 -300 Professional Srvs (GENERAL) $1,204.50 11403874 MNDOT STATE AID G 500 -20335 Lennar Eng Plan Review /Modific $5,577.20 11403875 LENNAR - ENGINEERING PLAN REVIEW G 500 -20320 Lennar Design $13,531.67 11403876 LENNAR 13 -026 G 500 -20336 Lennar CSAH 101 Turn Lanes $3,424.45 11403877 LENNAR - TURN LANE E 401 -41900 -300 Professional Srvs (GENERAL) $411.00 11403879 DOWNTOWN PROJECT G 500 -20345 Peachtree Sewer and Wafer $2,797.50 11403880 PEACHTREE 14 -015 G 500 -20337 Peachtree -CPA $1,129.50 11403880 PEACHTREE 14 -005 G 500 -20347 Peachtree Storm Water $1,716.40 11403880 PEACHTREE 14 -017 G 500 -20346 Peachtree Transportaion $12,674.10 11403880 PEACHTREE 14 -016 E 601- 49400 -303 Engineering Fees _$1,737.94_ 1_1403882 WATERMAIN CSAH 101 Total WENCK ASSOCIATES, INC. $53,925.53 CORCORAN, MN 08/21/14 9:36 AM Page 7 *Check Detail Register@ August 2014 Check Amt Invoice Comment Paid Chk# 022266 8f28/2014 WESTSIDE WHOLESALE TIRE E100- 43100 -220 Repair/Maint Supply (GENERAL) $99.00 728102 REPAIR E 100 - 43100 -220 Repair /Maint Supply (GENERAL) $66.91 729499 REPAIR Total WESTSIDE WHOLESALE TIRE $165.91 Paid Chk #� 0222 7— 812 812 0 1 4 WRIGHT'HENNEPIN ELECTRIC " -, -- -., -,11- E 100 -41941 -380 Utility & Services (GENERAL) $658.23 081014 8200 COUNTY RD 116 E 100 - 43100 -381 Street/Signal Lights $12,47 081014 Co Rd 10 & Maple Hill: 7300 E 100 - 43100 -380 Utility R Services (GENERAL) $27.95 081014 9100 CO RD 19: 150- 1688 -8463 E 100 - 45200 -380 Utility R Services (GENERAL) $12.47 081014 75TH AVE R HWY 116 E 100 - 45200 -380 Utility & Services (GENERAL) $10.39 081014 8200 COUNTY RD 116 E 100 - 43100 -381 Street/Signal Lights $21.53 081014 Co Rd 10 R 50: 7700 E 100 - 43100 -381 Street/Signal Lights $21.53 081014 Co Rd 10 R Stanchion: 7600 E 100 - 42100 -380 Utility & Services (GENERAL) $8.85 081014 SIREN MAPLE HILL E 100- 43100 -381 Street/Signal Lights $21.53 081014 Co Rd 10 & Treptaus: 7400 E 601- 49400 -380 Utility & Services (GENERAL) $8.96 081034 19090 BASS LAKE RD/WATER FLOW E 100 -41941 -380 Utility & Services (GENERAL) $19.11 081014 SCHOOL PROPERTY E 100 -42100 -380 Utility & Services (GENERAL) $8.85 081014 CIVIL DEFENSE SIREN E 100- 45200 -380 Utility & Services (GENERAL) $71.39 081014 BALL PARK E 100 -43100 -380 Utility & Services (GENERAL) $43.00 081014 PUBLIC WORKS E 100 -43100 -381 Street/Signal Lights $34.81 081014 CTY RD 10 /CTY RD 116 SIGNAL E 100- 43100 -381 Street/Signal Lights $21.53 081014 Cc Rd 10 & St Thomas: 7500 Total WRIGHT HENNEPIN ELECTRIC $1,002.60 Paid Chk# 022268 8/28/2014 XGEL ENERGY E 100 -43100 -381 Street/Signal Lights _ _$22.73 422253776 Street Lighting Total XCEL ENERGY $22.73 10100 Farmers State Bank $95,398.05 Fund Summary 10100 Farmers State Bank 100 GENERAL FUND $20,387.10 401 TAX INCREMENT FINANCING $6,200.20 411 PUBLIC WORKS FACILITY $24,885.33 416 CAPITAL - EQUIPMENT CERTS $577.70 500 ESCROW HOLDING FUND $41,600.82 601 WATER $1,746.90 $95,398.05 City of Corcoran Consultant Summary August 28, 2014 Name Invoice Date Check # Amount Due Dorn Law Firm 07/21/14 22216 750.00 Metro West Inspection Services 08/10/14 22242 1,448.45 Northland Securities 08/06/14 22247 1,440.00 Wenck Associates Inc 08/19/14 22265 53,925.53 Total 57,563.98 HACity Hall lnformation\ClTY GoVERNMENT1Council, Commissions & Committees\Council information\Council Claims12014 Claims.xls ORN LAw FIRM, LTD. Wilbur F. Dorn, Jr., Attorney at Law Jody L. Erickson, Certified Paralegal Client Name: DLF File No: Invoice Date: AUG 7 2014 9380 Central Avenue NF, Suite 200 Blaine, MN 55434 Office: (763)783 -7000 Fax: (763)783 -5715 INVOICE FOR PROFESSIONAL SERVICES Carson, Clelland & Schreder / Corcoran — Maple Hill Road WD -14 -18 July 21, 2014 PROFESSIONAL SERVICES: Property Search for Maple Hill Road SE 1/4 of NW 1/4, S W 1/4 of NE 1/4, NE 1/ of NW 1/4, NW1/ 4ofNE1 /4, SEA ofSW1 /4,SW1 /4ofSE1 /4 $750.00 TOTAL AMOUNT DUE: $750.00 PLEASE DETACH AND RETURN WITH YOUR F7FMITTANCE DATE CHARGES AND CREDITS BALANCE BALANCE FORWARD 13 215 121090 Horseshoe 119140 14 20 19350 Cr 19 762139 54 17219 CR 116 192 116 64 19820 Creek View 31 50 89 18905 CR 19 3.1150 90 17800 Maple Hill 7100 92 123303 Larsen 31150 94 19350 CR 19 26 25 106 120218 Hillside 31150 116 110210 Heather _._ 3110 INVOICE TOTAL: ► 1448145 240732 4 METRO WEST INSPECTION PAY LAST AMOUNT SERVICES, INC. IN THIS COLUMN Invoice Northland Securities, Inc. ber: 45 South 7th street NORTHLAND SECURITIES 3811 Invoice Num Suite 2000 i,]inneapoli_s, NIN 55402 -1625 USA Invoice Date: 8/6/14 Voice: 612-851--5900 Page: Fax: 612-251-5951 1 Sold To: CITY OF CORCORAN Brad Martens CITY HALL -8200 CO. ROAD 116 CORCORAN, MN 55340 -2100 Customer PO Payment Terms Financial Planning I Net 30 ^Days AUG 8 2014 Sales Rep 1D ^ ^ Due Date �. 9/5/14 Description � Amount For services related to FinanCial. Planning, including Tax Increment Fund. Please 1,440.00 See attached detail. , Check No: Subtotal 1, 440.0 0 Sales Tax Total Invoice Amount 1.440.00 Payment Received TOTAL Northland Securities, Inc. 45 South 7th Street, Suite 2000, Minneapolis, MN 55402 Intl 1 -,cu 1- 800 - 851 -2920 m.- 612-851-5900 a -z,, 612- 851 -5987 www,northiandseeuriries.com Member FINRA and SIPC .NORTHLAND STRATEGIES Special Projects Group INVOICE SUPPLEMENT Client: City of Corcoran Project: Financial Planning, Including for Tax Increment Fund Contact: Brad Martens City Administrator City of Corcoran 8200 County Road 116 Corcoran, Minnesota 55340 Billing Period: July 2014 Services Performed • Prepare for meeting with city staff on draft report • Meeting with staff on draft report (dated 6/13/14) • Review debt service schedules and follow -up with city staff • Update financial model and report based on information provided by city Staff Time Position Hours Rate Billable Senior Professional 9.00 $160 $1,440.00 Professional - $135 $0.00 Support - $105 $0.00 Total Staff 9.00 $1,440.00 Expenses Mileage $0.00 Printing $0,00 Other (adjustment to stay within budget) $0.00 Total Expenses $0.00 T $ ToEI Thi Period $T46 00,_ Project Summary Total Budget" $ Billed This Period ($1,440.00) Billed Previous ($4,160.00) Budget Remaining * $ (5,600.00) "Working on hourly basis at direction of City. Northland Securities, Inc. Page 2 of 2 August 19, 2014 Mr. Brad Martens City Administrator City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Dear Brad: Enclosed are our invoices for July 2014. Unbilied time totaled 5.3 hours last month and includes unbilled meeting and preparation time and work on the Mobile Hope contract with BV Construction. Major items for general engineering include Hennepin County traffic Items and MnDOT State Aid. The summary table on the next page separates city expenses from escrow amounts. More details about each line item can be found on individual invoices. If you have any questions as you review this letter or our invoices, please contact me at 763- 479 -4209 or ktorve wenck.com or at City Hall. Sincerely, WENCK ASSOCIATES INC. Kent Torve, P.E. Principal Ti'2294- GorcorarVhvo €ces and Budget Tracker etc12014Quly 2014VJuly 2014 coca Iola- expanded esocw,docx Wenck Associates, Inc. 1900 Pioneer Creek Center r P.O. Box 249 Maple Plain, MN 55359 -0249 __ ec (800 ) 472 -2232 Engineers ® Scientists (763) 479 -4200 Fax(763)479 -4242 Business Professionals wenckmp@wenck.com www.wenck.com August 19, 2014 Mr. Brad Martens City Administrator City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Dear Brad: Enclosed are our invoices for July 2014. Unbilied time totaled 5.3 hours last month and includes unbilled meeting and preparation time and work on the Mobile Hope contract with BV Construction. Major items for general engineering include Hennepin County traffic Items and MnDOT State Aid. The summary table on the next page separates city expenses from escrow amounts. More details about each line item can be found on individual invoices. If you have any questions as you review this letter or our invoices, please contact me at 763- 479 -4209 or ktorve wenck.com or at City Hall. Sincerely, WENCK ASSOCIATES INC. Kent Torve, P.E. Principal Ti'2294- GorcorarVhvo €ces and Budget Tracker etc12014Quly 2014VJuly 2014 coca Iola- expanded esocw,docx City of Corcoran August 19, 2014 City of Corcoran July 20141nvaices Invoice # Wenck phase # I Project name project # Page 2 of 3 Amount I Total 11401673 11403878 10 Project Closeout $1,$27.20 14 MCES Forcemain Construction $2,340.50 16 2013 Project Engineering & Planning $181.50 SUBTOTAL $4,349.20 !atermain CSAH X01 400 Initial Construction Plan Engineering $226.50 500 Appraisal, Property Access, Legal & $1,511.44 Negotiation Efforts 100 Pre Demo Destructive Testing 300 Public Works Demo 050 1 Pre - Design Cost Ur)dati SUBTOTAL 500 -01 General $152.50 500 -02 Council Meetings and Engineering Administrative $544.50 $560.00 600 -01 Stormwater /WCA General Tasks $718.69 SUBTOTAL $1,928.48 700 -01 Mn DOT State Aid $1,204.50 700 -02 Hennepin County Traffic Items $1,341.40 SUBTOTAL $411.00 700 -03 City Traffic Items $5.00 700 -05 Pavement Management and CIP $681.50 SUBTOTAL $4,648,09 11401673 11403878 10 Project Closeout $1,$27.20 14 MCES Forcemain Construction $2,340.50 16 2013 Project Engineering & Planning $181.50 SUBTOTAL $4,349.20 !atermain CSAH X01 400 Initial Construction Plan Engineering $226.50 500 Appraisal, Property Access, Legal & $1,511.44 Negotiation Efforts 100 Pre Demo Destructive Testing 300 Public Works Demo 050 1 Pre - Design Cost Ur)dati T:1,2294- Corcorani1nveice8 and Budget Tracker etc% 2014Wu1y2014duly2014corerfetter _,espandede crow.docx Engineers • Scientists Business Professionals SUBTOTAL $1,737.94 �... $1,368.48 $560.00 SUBTOTAL $1,928.48 $411.00 SUBTOTAL $411.00 CITY PROIEcrsTOTAL $13,074.71 T:1,2294- Corcorani1nveice8 and Budget Tracker etc% 2014Wu1y2014duly2014corerfetter _,espandede crow.docx Engineers • Scientists Business Professionals City of Corcoran August 19, 2014 t Page 3 of 3 Invoice # I Wenck Phase # Project name (Escrow Number) Amount Total nroiect # 100 1 Preliminary Survey, Wetlands, Utilities, Easements $585.65 300 Bidding $13.80 400 Construction $2,825.00 SUBTOTAL $3,424.45 NA NA 1 $5,577.20 200 Stormwater ( #500 - 20347) SUBTOTAL $5,577.20 11403876 2294 -18 Southeast I7rstrict Sewer 'and Water Project ( fL #500 2C1320f Transportation ( #500 - 20346) $12,674.10 100 Wetland Delineation and Application $246,50 400 Sewer and. Water ( #500 - 20345) $2,797.50 200 Route Surveying and Easements $75.00 SUBTOTAL 300 Property Owner Coordination $204.50 400 Initial Construction Plan Engineering $7,872,35 500 Appraisal, Property Access, Legal $2,782.42 800 Bid Management Services $134.80 900 Construction Inspection $2,216.10 SUBTOTAL $13,531.67 100 1 Preliminary Survey, Wetlands, Utilities, Easements $585.65 300 Bidding $13.80 400 Construction $2,825.00 SUBTOTAL $3,424.45 JULY 2014 TOTAL $53,925.53 T: 12294- CorcerarMovalcesand Budget Tracker etcQ014Uuly2014Uuly2014corer 7erter_en odede5crow.dnex Went[ Engineers • Scientists Business Professionals 100 Project Engineering and Planning ( #500- 20337) $1,129.50 200 Stormwater ( #500 - 20347) $1,716.40 300 Transportation ( #500 - 20346) $12,674.10 ✓ 400 Sewer and. Water ( #500 - 20345) $2,797.50 SUBTOTAL $18,317.50 ESCROW PROJECTs SUBTOTAL $40,850.82 JULY 2014 TOTAL $53,925.53 T: 12294- CorcerarMovalcesand Budget Tracker etcQ014Uuly2014Uuly2014corer 7erter_en odede5crow.dnex Went[ Engineers • Scientists Business Professionals IInvoice July 31, 2014 Invoice No: 11403874 Brad Martens City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Project 2294 -10 Sewer and Water Planning (763)479.4200 Fax (763) 4794242 e -mail: aocountr@Cweick.c= Professional Services Through July 31, 2014 Phase 10 PROJECT CLOSEOUT Professional Personnel Hours Rate Amount Claridge, Dale 7/1/2014 .50 151.00 75.50 Work coordination Claridge, Dale 7/8/2014 1.00 151.00 151.00 Followup on retainage, pay request, Pay Claim #3 Claridge, Dale 7/9/2014 .50 151.00 75.50 Pay Claim #3, attorney communication Claridge, Dale 7/14/2014 1.00 151.00 151.00 Wetland monitoring, work coordination, meeting with Drew and Wes to go over inspection, etc. Claridge, Dale 7/15/2014 .50 151.00 75.50 Followup Claridge, Dale 7/22/2014 1.50 151.00 226.50 Review wetland monitoring site visit notes and photos with Drew, prepare report photos, work coordination Claridge, Dale 7/25/2014 2.50 151.00 377.50 Final wetland monitoring report and certification of completion, submit to Elm Creek WMC Claridge, Dale 7/28/2014 .50 151.00 75.50 Followup with Elm Creek WMC on wetland montoring report and closeout Lewandoski, Drew 7/14/2014 1,10 72.00 79.20 Meeting with dale to discuss site visit,read through materials for the project Lewandoski, Drew 7/22/2014 7.50 72.00 540.00 Went to site and documented vegetation growth for wetlands 1 -5;met with dale to discuss findings and organized data and pictures Totals 16.60 1,827.20 Total Labor Phase 14 MCES Forcemain Construction Professional Personnel 1,827.20 Phase Total $1,827.20 Hours Rate Amount Claridge, Dale 7/22/2014 2.50 151.00 377.50 ........... INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 18% annum interest /finance charge. Ptease reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Project 2294 -10 Sewer and Water Planning Invoice 11403874 Coordination with MCES on connection, provided record drawings and survey shots for Brockton Lane. Claridge, Dale 7/23/2014 5.50 151.00 830.50 Review MCES conceptual drawing for extending gravity Line to west, review issues, draft up response email, prepare list of action items, work coordination, communication Claridge, Dale 7/24/2014 1.50 151,00 226.50 Pay Claim #3 processing Claridge, Dale 7/25/2014 1.00 151.00 151.00 Pay Claim #3 processing and work coordination Claridge, Dale 7/28/2014 4.00 151,00 604.00 Finalize, compile, and submit Pay Claim #3 Claridge, Dale 7/29/2014 1.00 151.00 151.00 Pay Claim #3, documentation and filing, followup Totals 15.50 2,340.50 Total Labor 2,340.50 Phase Total $2,340.50 ..........,..... -- ..,.......,. -- ..,...,........—._,,..... --------------- ..,..W — — — — — — — — . Phase 16 2013 PROJECT ENGINEERING AND PLANNING Professional Personnel Hours Torve, Kent 7/30/2014 1.50 Downtown FS cost review, assessable units and schedule Totals Total Labor 1.50 Rate Amount 121.00 181.50 181.50 181.50 Phase Total $181.50 Total Invoice Amount $4,349.20 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -112% 180/c, annum Page 2 interest /finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Invoice July 31, 2014 Invoice No: 11403875 Brad Martens City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Project 2294 -17 Lennar Development Professional Services Through July 31, 2014 Professional Personnel Cruey, Bryce Gebhart, Brandon Mattson, Kevin Schmidt, Rowdy Schroeher, Mark Templin, Kirby Torve, Kent Totals Total Labor Reimbursable Expenses Mileage - Reimbursable Total Reimbursables Hours 1.50 9.00 27.50 5.50 2.00 1.10 6.80 53.40 Wentk Associates, Inc. IMO Pioneer Creek Center P.o. Box 2N Maple Plate, MN 55359.0249 (753) 479.4200 Fox (763) 479 -4242 e -mao: acmuntingCRwenck.mm Rate Amount 106.00 159.00 125.00 1,125.00 96.00 2,640.00 92.00 506.00 96.00 192.00 72.00 79.20 121.00 822.80 5,524.00 53.20 53.20 Total Invoice Amount 5,524.00 53.20 $5,577.20 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 18% annum interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Brad Martens -11-' - .- -jmo: amwntWg@wenck.com City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Project 2294 -18 Southeast District Sewer and Water Project Professional Services Through July 31, 2014 Phase 100 Wetland Delineation and Application Professional Personnel Hours Rate Amount Mattson, Kevin .50 96.00 48.00 Shuck, Jordan .50 89.00 44.50 Summers, Matthew 2.00 73.00 146.00 Totals 3.00 238.50 Total Labor 238.50 Reimbursable Expenses Report Supplies 3.00 Total Reimbursables 3.00 3.00 Unit Billing Geographic Information System 0.5 Units @ 10.00 5.00 Total Units 5.00 5.00 Phase Total $246.50 -----------------------------........... Phase 200 Route Surveying and Easements ,».,....»------- ,.....-.W.... - - -. Professional Personnel Hours Rate Amount Landecker, David .50 150.00 75.00 Totals 50 75.00 Total Labor 75.00 Phase Total $75.00 Phase 300 Property Owner Coordination Professional Personnel Hours Rate Amount Mattson, Kevin 1.50 96.00 144.00 Torve, Kent .50 121.00 60.50 Totals 2.00 204.50 Total Labor 204.50 Phase Total $204.50 -------------------------------------------------- Phase 400 Initial Construction Plan Engineering INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -112% 18% annum interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Project 2294 -18 Southeast District Sewer and Water Proje Invoice 11403876 Professional Personnel Claridge, Dale Mattson, Kevin Torve, Kent Totals Total Labor Reimbursable Expenses Postage and Shipping Hours Hours Rate Amount 151.00 Christensen, Peter 3.00 104.00 312.00 5.00 Claridge, Dale 23.00 151.00 3,473.00 2,780,50 Daniels, Peter 2.50 97.00 242.50 Jenkins, Jody .10 69.00 6.90 Mattson, Kevin 27.00 96.00 2,592.00 Nelson, Susan .50 60.00 30.00 Quisberg, Jason 4.50 137.00 616.50 Schroeher, Mark 1.50 96.00 144.00 Torve, Kent 1.00 121.00 121.00 Vander Top, Vincent 2.00 121.00 242.00 Totals 65.10 7,779,90 Total Labor 7,779.90 Reimbursable Expenses Postage and Shipping 2.45 Total Reimbursables 2.45 2.45 Unit Billing Trimble GP5 Unit 90.00 Total Units 90,00 90.00 Phase Total $7,872.35 Phase 500 Appraisal, Property Access, Legal and Negotiation Efforts Professional Personnel Claridge, Dale Mattson, Kevin Torve, Kent Totals Total Labor Reimbursable Expenses Postage and Shipping Hours Rate Amount 12.50 151.00 1,887.50 3,00 96.00 288,00 5.00 121.00 605.00 20.50 2,780,50 1.92 Total Reimbursables 1.92 1.92 Phase Total $2,782.42 . .,...........,...,.......,....- W........------------------------------------ Phase 800 Bid Management Services Professional Personnel 2,780.50 Hours Rate Amount Jenkins, Jody .20 69.00 13.80 Vander Top, Vincent 1.00 121.00 121.00 Tota I s 1.20 134.80 Total Labor 134.80 Phase Total $134,80 ---------------------------------------------- Phase 900 Construction Inspection .................. INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 1811/c annum Page 2 interest/ finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Project 2294 -18 Southeast District Sewer and Water Proje invoice 11403876 Professional Personnel Daniels, Peter Heckman, Micah Mattson, Kevin Schroeher, Mark Totals Total Labor Hours Rate Amount 3.30 97.00 32010 4,00 78.00 312.00 15.50 96.00 1,488.00 1.00 96.00 96.00 23.80 2,216.10 2,216.10 Phase Total $2,216.10 Total Invoice Amount $13,531.67 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/20/c 1811/c annum Page 3 interest /finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Professional Services. Through July 31, 2014 Phase 100 Preliminary Survey, Wetlands, Utilities and Easements Professional Personnel Hours Rate Amount Mattson, Kevin 5.00 96,00 480,00 Summers, Matthew 1.40 73.00 102.20 Totals 6.40 582.20 Total Labor 582.20 Reimbursable Expenses Report Supplies 3.45 Total Reimbursables 3.45 3.45 Phase Total $585.65 — ----------------------------------- Phase 300 Bidding ----- ----- — -- - Professional Personnel Hours Rate Amount Jenkins, Jody .20 69.00 13.80 Totals .20 13,80 Total Labor 13.80 Phase Total $13.80 — ------------------------------------ Phase 400 Construction — — — — — — — — — — — — - Professional Personnel Hours Rate Amount Mattson, Kevin 17.50 96.00 1,680.00 Quisberg, Jason 7.00 137.00 959.00 Schroeher, Mark 1,00 96.00 96.00 Totals 25.50 2,735,00 Total Labor 2,735.00 Unit Billing Trimble GPS Unit Total Units 90.00 90.00 Phase Total 90.00 $2,825.00 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1-1/2% 1811/o annum interest/finance charge. Please reference the invoice number when sending payment, Federal Tax ID #41-1520095 Project 2294 -20 CSAH 101 and Gleason Road Turn Lanes Invoice 11403877 Total Invoice Amount $3,424.45 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/20% 18 0/0 annum Page 2 interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Invoice July 31, 2014 Invoice No: 11403882 Brad Martens City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Project 2294 -21 Watermain CSAH 101 Professional Services Through July 31, 2014 Phase 400 Initial Construction Plan Engineering Professional Personnel Claridge, Dale Tota Is wenck Asmdetes, Inc. 18DO Pioneer Creek Center P9. !rm 249 Maple Plan, MN 553590249 (753) 479.42DD Fax (763) 4794242 e -maff: &xountrgVwenck.cntr Hours Rate Amount 1.50 151.00 226.50 1.50 226.50 Total Labor 226.50 Phase Total $226.50 Phase 500 Appraisal, Property Access, Legal & Negotiation Efforts .� .. Professional Personnel Hours Rate Amount Claridge, Dale 10.00 1.51.00 1,510.00 Totals 10.00 1,510.00 Total Labor 1,510.00 Reimbursable Expenses Postage and Shipping 1.44 Total Reimbursables 1,44 1.44 Phase Total $1,511.44 Total Invoice Amount $1,737.94 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/20/. 19% annum interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Invoice July 31, 2014 Invoice No: 11403878 Brad Martens City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Project B2294 -0022 Public Works Demo { Wend Aswdehe t, Ire, 1800 Pioneer Creek Center PA Bvx 249 Maple Plain, MN 55359.0249 (763) 479.4200 Fax (763) 479 -4242 e -mail: ao=ntkg@wertk.com Professional Services Through July 31, 2014 Phase 300 Abatement Contractor Oversight _ Professional Personnel Nelson, Collin Totals Total Labor Outstanding Invoices Number Date 11401673 4/30/2014 Total Hours Rate Amount 5.00 112.00 560.00 5.00 560.00 560.00 Phase Total $560.00 Balance 1,368.48 1,368.48 Total Invoice Amount $560,00 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days or invoice are subject to 1 -1/2% 180/6 annum interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 In _Voice July 31, 2014 Invoice No: 11403879 Brad Martens City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Project B2294 -0023 Downtown Utility and Street Project 2014 r- C ��� z1a �£ •c i wend[ Amaciates, Inc, 180D Pioneer Crock Center PA Box 249 Maple Pbin,MN 55354 -0299 (763) 479.420D Fax (M) 479.4242 e-mail: aornunth 0Wenck axn Professional Services Through July 31, 2014 Phase 050 Pre - Design Cost Updating f Professional Personnel Hours Rate Amount Libby, Heather 3.00 105.00 315,00 Mattson, Kevin 1.00 96.00 96.00 Totals 4.00 411.00 Total Labor 411.00 Phase Total $411.00 Total Invoice Amount $411.00 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 180/o annum interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 invoice July 31, 2014 Invoice No: 11401673 Brad Martens City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Project 82294 -0022 Public Works Demo Wend Assndiabes, Inc. INN Pioneer Creek Center P.O. Box 244 Maple Plain, MN 553590249 (767) 474.4200 Fax (763) 479 -4242 e -mail: a =nEiig@wenck,00m Professional Services Through April 30, 2014 Phase 100 Pre Demo Destructive Testing Professional Personnel INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/211/b 18% annum interest finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Hours Rate Amount Beehler, Matthew 12.00 88.00 1,056.00 Nelson, Collin 1.00 112.00 112.00 Winterhalter, Melissa .50 60.00 30.00 Totals 13.50 1,198.00 Total Labor 1,198.00 Outside Services EMSL Analytical, Inc. 145.48 Outside Services Total 145.48 145.48 Unit Billing 1.0 Day @ 25.00 25.00 Total Units 25,00 25.00 Phase Total $1,368.48 Total Invoice Amount $1,368.48 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/211/b 18% annum interest finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 MEMORANDUM PATE.. O T .............. .C......0 ........ FRO ............... M RE August 21, 2014 Brad Martens ............................... ............................... City Council, Planni ............................... ............................... Kendra Lindahl, Cit Agenda Item L A N D F O R M From Site to Finish • 105 South Fifth Street, Suite 513 Minneapolis, MN 55401 Commission. Parks & Trails Commission Planner Active Corcoran Planninq Applications The following is a summary of project status for current, active projects: !to Tel: 612 - 252 -9070 Fax: 612 - 252 -9077 www.landform.net City- Initiated Park Dedication Ordinance Update (City File 14 -007). At the April 10th meeting, the City Council directed staff to prepare a minor update to the park dedication ordinance as outlined in the staff memo. Staff provided a draft to the City Council for review at the June 26th meeting and, based on Council feedback has met with Councilmember Cossette to gather his comments. These comments will require significantly more research and analysis than originally anticipated and will not be ready for a public hearing until this fall. The City Attorney and City Planner agree that since the primary concern in is with the land dedication requirements in the rural areas, we will focus on solutions that are legally defensible and accomplish the City Council goals. We agree that a moratorium (or interim ordinance) is not needed at this time. Should a rural subdivision be submitted, we recommend that the City Council simply take cash in lieu of land while the new ordinance is being developed. There are no current applications in the pipeline that will be affected by the rural area change and we have several full agendas coming up. We are working with the City Administrator to identify a date for an update to the City Council. 2. City- Initiated Ordinance Update for Sketch Plans (City file 14 -009). At the April 10th meeting, the City Council directed staff to prepare an ordinance update to streamline the sketch plan review process and require Council action only. Staff provided a draft to the City Council for review at the June 26th meeting and, based on Council feedback we have a public hearing scheduled for the September 4th Planning Commission meeting and September 25th Council meeting. 3. Hentges Lawn Land Snow Special Home Occupation at 21310 Meadow Lane (City file 14 -012). An application was submitted and staff notified the applicant of items needed to make this a complete application. The application mar be administratively approved, but is being forwarded to the City Council for action on August 28t due to neighborhood comments. 4. Sprint Antenna administrative permit at 20140 CR 30 (city file 14 -013). An administrative permit was received to upgrade the antennas on this existing tower. The application is currently incomplete. The application may be administratively approved. 5. Administrative Permit and Site Plan to add antennas and modify ground equipment on an existing tower for AT &T antenna at 20140 CR 30 (PID 11- 119 -23 -12 -0001) (city file 14 -019). This applicant may be administratively approved. The application is currently incomplete. Also, there are a number of projects that have been approved, but are still not filed and closed out: 1. Corcoran Business Park (city file 06 -005). The City Council granted a one year extension to the final plat approval, which expired on April 12, 2011. Staff has spoken to the applicant and is still Landform , SensiblyGreen and Site to Finish® are registered service marks of Landform Professional Services, LLC. 1 working to close out this project. Notably, we met with the land owner in February and may have a new development application for this site later this year. 2. Hope Ministries Conditional Use Permit for Cemetery and Vacation of Drainage & Utility Easement at 19951 Oswald Farm Road (city file 12 -002). Hope Ministries submitted a request for a conditional use permit to allow a cemetery west of the existing church. The application was approved by the City Council on March 22nd and site work had begun. The letter of credit for site improvements has been released but we are holding the escrow pending completion of the approved landscaping. The applicant has indicated that they are considering a site plan amendment application to modify the approved plans. 6. Heinz Second Addition Preliminary and Final Plat at 20801 CR 117 (03- 119 -23 -14 -0002) (City file 13 -003). A wetland and topographic waiver was approved on January 24th. This item was approved by the City Council action on April 25th. The applicant is working on complying with approval conditions so that they can get the final plat mylar signed and recorded. The applicant has site work to complete and then the escrow can be refunded. 7. Ess Addition (city files 05 -017, 08 -003 and 12 -024). The City Council granted an after - the -fact extension for this final plat at their November 29, 2012 meeting and a second extension at the November 25, 2013 meeting. The plat has been recorded and staff is working with the applicant to address any outstanding issues and close out the file /refund the escrow after wetland monuments and lot monuments are installed. 8. Lano Equipment at 23580 Highway 55 Site Plan Modifications for Cold Storage Building. (31- 119 -23 -34 -0007) (13 -006). This item was approved by the City Council on July 11 t h. The building permit has been issued, but staff has determined that the building was not being built according the approved plans. The City Planner and Code Enforcement Official met with the applicant on March 26th to review the conditions of approval. The applicant submitted revised plans and the City Council approved a site plan modification at the June 12th meeting. The Code Enforcement Official is working with them to make the corrections and complete the building. 9. Ess Brothers Site Plan Amendment and Conditional Use Permit Amendment for an accessory building at 9350 County Road (PID # 07- 119 -23 -43 -0004) (City File No. 13 -031) The applicant is requesting approval for a 5,500 square feet detached, accessory building with 20 -foot sidewalls. The City Council approved this item on January 23 d. The applicant must now file the resolution at the County and then staff will close out the file and refund any remaining escrow. The applicant may apply for a building permit after the resolution is recorded. 10. Maple Hill Estates 3rd Addition Preliminary and Final Plat (PID 24- 119 -23 -43 -0016 and 24- 119 -23- 43 -0014) (city file 14 -001). A site plan and variance was approved on April 25, 2013 for this project, but it was recently was determined that the new community center should be located on City property. The plat is required to adjust property lines. The preliminary plat was reviewed at a public hearing at the March 6th Planning Commission meeting. The City Council approved the preliminary and final plat on March 27th. The mylar has been prepared and is ready for signatures and filing. We simply need an affidavit of ownership from the landowner to complete the plat filing. 11. Lennar Final Plat, Vacation, Development Contract and Final PUD Development Plan for "Ravinia" (City file 14 -003). The applications were approved at the April 24th City Council meeting. Staff is now working through the final plan revisions with the applicant. The development contract has been signed, the financial guarantee submitted and the final details are being addressed. The demolition of the existing home and grading has begun. There are a number of approval conditions that must be addressed prior to release of the final plat mylar for recording and initiation of the infrastructure work. 12. Fox Ridge 2nd Addition Final Plat at 9495 Trail Haven Road (PID 09- 119 -23 -41 -0011) (City File 14- 006). This final plat application for a final plat of Outlot A, Baumeister 3rd Addition was approved by the City Council on May 22nd. The applicant will prepare mylar for signature and filing. After the documents are filed, the remaining escrow can be released. MEMORANDUM 13. Lake Independence Regional Trailhead at 23475 CR 10 Rezoning, Site Plan and Variance (PID 18- 119 -23 -12 -0002) (city file 14 -010). Three Rivers Park District has submitted a request for a temporary trailhead at this location. The City Council approved the request on July 24th. Three Rivers has indicated that they did not receive any bids this summer and will rebid the project the spring for 2015 construction. 14. Topographic Survey and Wetland Delineation Waiver for Mike Patnode at 22610 CR 50 (city file 14 -014). The applicant has submitted an application and staff has notified them of additional items needed to make this item complete. This request was approved at the July 24th Council meeting. 15. Administrative Permit to replace antennas on an existing tower for Global Signal Acquisitions for Sprint Antenna at 7205 CR 101 (PID 25- 119 -23 -44 -0005) (city file 14 -018). This applicant was administratively approved. 16. Peachtree Partners request for PUD Sketch Plan and Comprehensive Plan Amendment for Schendel property at 20400 County Road 10 (City file 14 -005). Development of this site will require several complicated transportation and right -of -way decisions that need to be guided by City Council. Staff has provided direction to the applicant based on the 2030 Comprehensive Plan, which shows a realignment of County Road 10 up to Meister Road and a local street connection from the old County Road 10 to County Road 50. The applicant has provided a concept that incorporates these road improvements but has indicated that they do not need these items to occur for their project. The applicant is asking to reguide the 103 -acre property from High Density Residential to Low Density Residential, which requires a Comprehensive Plan Amendment and extension of municipal sewer and water. The City Council has informally reviewed this concept at December and January City Council meetings. This was reviewed by Parks Commission on March 18th and Planning Commission public hearing on March 6t ". On June 12th, the City Council approved the Comprehensive Plan amendment. We expect the Met Council to act on the application at their August 27th meeting. We have completed infrastructure feasibility studies and are working with the applicant with an expected submission of the preliminary plat, preliminary PUD development plan and rezoning to PUD yet this fall. 17. Feasibility Studies for the Peachtree Partners LLC Project on for Schendel property at 20400 County Road 10. (Sanitary Sewer and Water - city file 14 -015) (Transportation -city file 14 -016) (Stormwater - city file 14 -017). The applicant has submitted a formal request and escrow deposit for the City Engineer to begin the feasibility studies that will be need prior to a formal preliminary plat, rezoning and preliminary PUD development plan application. These feasibility reports will be presented at the July 24th City Council meeting. Finally, there are a few projects that have not yet been started but have been identified as action items or future projects: Sign Ordinance Update. At the April 25th Council meeting, the City reviewed a request for the city to initiate a sign ordinance update. Specifically, they requested that the City review the ordinance standards relating to sign area, sign height and internal illumination and, because this is a city -wide issue, that the ordinance update be completed by the City out of the City funds. The Council discussed the issue and directed staff to bring a proposal back at a later date because the Council felt that this was a significant undertaking that would involve much more than this one issue. We will work with the City Administrator to determine the appropriate meeting to have this considered. Design Guideline Update for Southeast District /Downtown. The Council approved a Landform proposal to update the existing design guidelines for this area. The design guidelines are adopted as part of the Zoning Ordinance and will be enforced as new development is proposed, consequently, the City Council wishes to revisit that planning effort to ensure it is still consistent with the City's goals. The City Council appointed a subcommittee, but the City Council has decided to delay kickoff as we work through some associated issues as part of some new development plans. We expect to convene this subcommittee later this year. MEMORANDUM STAFF REPORT / Code Compliance Agenda Item: 8 b. Council Meeting: Prepared By: August 28, 2014 Mike Pritchard Topic: Action Required: CODE COMPLIANCE REPORT — July 2014 Information Only Complaints and Concerns Permits and Zoning Referred to Public Building Complaints Nuisiance Grass 8 Misc. Cases Grading Overweight Concerns Junk /Junk Weed Animal Home Signs Works, Compaints Referred to Permits- Building Driveway y Misc. /Ag Vehicle Violations Occupations Metro West, Zoning Permits Permits Total Vehicles Control Concerns City Attorney Permits Permits or City review Engineer 13 2 3 0 1 1 5 7 0 8 24 1 5 0 Code Enforcement Issues: Complaint 14 -023 (3 -17- 2014): Home Occupation; Exterior Storage; Nuisance Violations at 21XXX Meadow Ln.(First complaint received August 2013. Property owner complied over winter months.) The City received complaints from multiple residents regarding a home occupation operating at the residence. We have met with the property owner and believe we have a solution. The property /business owner has lessened the impact on neighboring properties by removing equipment and moving operations offsite. A Special Home Occupation Permit has been applied for and is in process, however, we continue to receive complaints from neighbors regarding business operations, traffic, and exterior storage. The application has been added to the August 28, 2014 Council Agenda for review. Complaint 14- Multiple (4 -22- 2014): Junk /Debris; Junk Vehicles; Exterior Storage Violations at 78XX Maple Hill Rd. The City has received complaints from multiple residents regarding the property. There has been a lot of progress made in cleaning up the property. Extensive progress made. We will continue to monitor as this is an ongoing issue. Complaint 14 -002 (1/15/2014): Multiple Violations at 76XX Rolling Hills Rd. The building remains secure. No future plans from property owner. Complaint 12 -031 (6- 11- 2012): Hazardous Building at 20xxx County Road 10. The building remains secure. No Update. CITY OF CORCORAN 2014 PERFORMANCE REPORT - GENERAL FUND AUGUST 21, 2014 8c. 1 of 5 2014 Variance Account Description 2013 Actual 2014 Budget 2014 Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF COMMENTS REVENUE Other General Government R 100-41900-31020 Delinquent Property Taxes 0.00 0.00% 0.00 0.00 R 100 -41900 -31100 General Property Taxes 2,579,424.62 2,743,280.00 1,440,462.47 1,302,817.53 47.49% 2,743,280.00 0.00 R 100 -41900 -31810 Cable Franchise Fee 39,489.00 35,000.00 35,000.00 100.00% 35,000.00 0.00 R 100-41900-32110 Liquor License Fee 18,300.00 18,250.00 18,260.00 -10.00 -0.05% 18,260.00 10.00 R 100 -41900 -33402 Homestead Credit 11,028.29 0.00 0.00 0.00 0.00% 0.00 0.00 R 100 -41900 -33420 Ag Preserve Credit 8,414.28 0.00 0.00 0.00 0.00% 0.00 0.00 R 100 -41900 -33421 PERA State Aid 1,845.00 1,845.00 922.50 922.50 50.00% 1,845.00 0.00 R 100 -41900 -33422 Other State Grants and Aids 0.00 7,058.00 0.00 7,058.00 0.00% 7,058.00 0.00 LGA R 100-41900-34103 Zoning /Land Use Appl Fee 37,805.00 6,000.00 8,165.00 - 2,165.00 - 36.08% 8,500.00 2,500.00 R 100 -41900 -34105 Copies /Maps 338.11 150.00 163.65 0.00 0.00% 175.00 25.00 R 100-41900-34107 Special Assessment Search 100.00 50.00 0.00 50.00 100.00% 50.00 0.00 R 100-41900-34108 TIF Administration 12,000.00 0.00 0.00 0.00 0.00% 0.00 0.00 R 100 -41900 -34405 Clean Up Day Income 675.00 675.00 1,425.00 - 750.00 - 111.11% 1,425.00 750.00 R 100 -41900 -36200 Miscellaneous Revenues 16,075.00 2,500.00 4,474.00 0.00 0.00% 4,474.00 1,974.00 Work Comp Ins dividend /Sign permit R 100 -41900 -36210 Interest Earnings 1,028.47 3,000.00 0.00 3,000.00 100.00% 2,000.00 - 1,000.00 R 100 -41900 -36220 Other Rents and Royalties 10,848.00 10,848.00 9,840.00 1,008.00 9.29% 9,840.00 - 1,008.00 Cropland rental bid lower than expected R 100 -41900 -36230 Donations 1,300.00 1,000.00 1,150.62 - 150.62 0.00% 1,150.00 150.00 R 100 -41900 -36233 Refunds /Reimbursements - 117.87 0.00 0.00 0.00 0.00% 0.00 0.00 $ 2,738,552.90 $ 2,829,656.00 $ 1,484,863.24 $ 2,833,057.00 $ 3,401.00 City Hall Operations R 100 -41941 -34101 Facility Rental 6,095.00 4,500.00 5,395.00 - 895.00 - 19.89% 6,000.00 1,500.00 R 100 -41941 -36200 Miscellaneous Revenues 2,819.66 1,000.00 832.96 167.04 0.00% 1,000.00 0.00 Mailbox posts, NW Jaycees Donation $ 8,914.66 $ 5,500.00 $ 6,227.96 $ 7,000.00 $ 1,500.00 Police R 100 -42100 -33423 Police Aid 43,430.64 47,000.00 0.00 47,000.00 100.00% 47,000.00 0.00 2% of insurance premium tax (MN 69.011 to 69.051) R 100 -42100 -33424 Police POST Board Train Reimb 3,759.28 3,500.00 0.00 3,500.00 100.00% 3,500.00 0.00 R 100 - 42100 -33620 Other County Grants /Aid 12,283.22 10,000.00 5,017.35 4,982.65 49.83% 10,000.00 0.00 Pass through only R 100 -42100 -34200 Police Permits 2,054.00 1,500.00 1,542.00 -42.00 -2.80% 1,500.00 0.00 R 100 -42100 -34201 Police Serviced Charges 10,052.50 5,000.00 2,137.50 2,862.50 57.25% 5,000.00 0.00 Pass through only R 100 -42100 -34202 Police Reports /Fees 929.00 800.00 311.00 489.00 61.13% 800.00 0.00 R 100 - 42100 -35101 Fines 56,406.54 75,000.00 19,170.38 55,829.62 74.44% 40,000.00 - 35,000.00 R 100 - 42100 -36233 Refunds /Reimbursements 9,480.88 0.00 0.00 0.00 0.00% 0.00 0.00 $ 138,396.06 $ 142,800.00 $ 28,178.23 $ 107,800.00 $ (35,000.00) Building Inspection R 100 -42400 -32210 Bldg /Plan Review Fees $ 141,223.96 $ 50,000.00 $ 46,433.48 $ 3,566.52 7.13% $ 50,000.00 $ - Public Works R 100 -43100 -33418 Muni State Aid St Maintenance 112,545.90 125,000.00 117,421.30 7,578.70 6.06% 117,421.00 - 7,579.00 R 100 -43100 -34300 Public Works Permits /Fees 2,670.00 3,000.00 1,560.00 1,440.00 48.00% 3,000.00 0.00 R 100 -43100 -34301 Dust Control 64,533.43 55,530.00 2,556.77 52,973.23 95.40% 55,530.00 0.00 R 100 -43100 -36200 Miscellaneous Revenues 9,583.12 0.00 0.00 0.00 0.00% 0.00 0.00 $ 189,332.45 $ 183,530.00 $ 121,538.07 $ 175,951.00 $ (7,579.00) Ice & Snow Removal R 100 -43125 -36200 Ice & Snow Removal /Miscellaneous Rev $ - $ - $ 7,926.45 $ (7,926.45) 0.00% $ 7,926.00 $ 7,926.00 Salt sold to neighboring city Recycling R 100 -43232 -33610 County Recycling Grant 14,808.00 14,500.00 0.00 14,500.00 100.00% 14,500.00 0.00 R 100 -43232 -34400 Recycling 61,932.01 64,000.00 53,461.73 10,538.27 16.47% 56,000.00 - 8,000.00 $ 76,740.01 $ 78,500.00 $ 53,461.73 $ 70,500.00 $ (8,000.00) Parks R 100 -45200 -33422 Other State Grants and Aids 32,599.08 37,302.00 37,302.30 -0.30 0.00% 37,302.00 0.00 NW Trails Grant R 100 -45200 -34101 Facility Rental 1,614.83 1,000.00 1,209.98 - 209.98 - 21.00% 1,250.00 250.00 R 100 -45200 -36200 Miscellaneous Revenues 13,550.00 0.00 25.00 -25.00 0.00% 25.00 25.00 R 100 -45200 -36230 Donations 2,485.00 0.00 900.00 - 900.00 0.00% 900.00 - 900.00 $ 50,248.91 $ 38,302.00 $ 39,437.28 $ 39,477.00 $ 1,175.00 Total Revenue $ 3,343,409 $ 3,328,288 $ 1,788,066 $ 3,291,711 $ (36,577) 1 of 5 CITY OF CORCORAN 2014 PERFORMANCE REPORT - GENERAL FUND AUGUST 21, 2014 8c. Account Description 2013 Actual 2014 Budget 2014 Actual Amount Remaining % Remaining Year End Forecast Budqet vs YEF COMMENTS EXPENSE City Council E 100 -41100 -100 Wages and Salaries (GENERAL) 6,600.00 6,600.00 3,300.00 3,300.00 50.00% 6,600.00 0.00 E 100 - 41100 -122 FICA 409.20 409.00 204.60 204.40 49.98% 409.00 0.00 E 100-41100-126 Medicare 95.70 96.00 47.85 48.15 50.16% 96.00 0.00 E 100-41100-210 Operating Supplies (GENERAL) 0.00 100.00 0.00 100.00 100.00% 0.00 - 100.00 E 100-41100-364 Worker's Comp Insurance 41.00 46.00 54.00 -8.00 - 17.39% 54.00 8.00 $ 7,145.90 $ 7,251.00 $ 3,606.45 $ 7,159.00 $ (92.00) Newspaper /Newsletter/Website E 100-41130-351 Newsletter Expenses 4,481.86 4,500.00 2,941.68 1,558.32 34.63% 4,500.00 0.00 E 100-41130-354 Web Site 700.00 700.00 0.00 700.00 100.00% 700.00 0.00 $ 5,181.86 $ 5,200.00 $ 2,941.68 $ 5,200.00 $ - City Administrator E 100 - 41300 -100 Wages and Salaries (GENERAL) 117,644.12 91,780.00 51,134.43 40,645.57 44.29% 92,997.00 1,217.00 E 100 -41300 -121 PERA 8,312.71 6,654.00 3,707.27 2,946.73 44.29% 6,742.00 88.00 E 100 - 41300 -122 FICA 6,639.05 5,690.00 2,840.58 2,849.42 50.08% 5,768.00 78.00 E 100 -41300 -126 Medicare 1,444.22 1,331.00 664.30 666.70 50.09% 1,348.00 17.00 E 100 - 41300 -131 Employer Paid Health 17,622.15 16,745.00 12,794.23 3,950.77 23.59% 16,745.00 0.00 E 100 -41300 -208 Training and Instruction 1,321.00 3,650.00 2,526.86 1,123.14 30.77% 3,650.00 0.00 E 100 - 41300 -210 Operating Supplies (GENERAL) 868.21 700.00 607.38 92.62 13.23% 700.00 0.00 E 100 -41300 -364 Worker's Comp Insurance 354.00 809.00 477.00 332.00 41.04% 477.00 - 332.00 E 100 - 41300 -433 Dues and Memberships 873.00 700.00 111.60 588.40 84.06% 700.00 0.00 $ 155,078.46 $ 128,059.00 $ 74,863.65 $ 129,127.00 $ 1,068.00 Clerk/Admin E 100 -41400 -100 Wages and Salaries (GENERAL) 127,510.98 120,082.00 66,045.26 54,036.74 45.00% 120,082.00 0.00 E 100 - 41400 -110 Overtime 1,978.92 2,000.00 568.62 1,431.38 71.57% 2,000.00 0.00 E 100 - 41400 -121 PERA 8,721.62 8,851.00 4,746.59 4,104.41 46.37% 8,851.00 0.00 E 100 - 41400 -122 FICA 8,428.42 7,569.00 3,905.99 3,663.01 48.39% 7,569.00 0.00 E 100 - 41400 -126 Medicare 1,971.07 1,770.00 920.49 849.51 47.99% 1,770.00 0.00 E 100 - 41400 -131 Employer Paid Health 21,870.92 30,100.00 23,147.61 6,952.39 23.10% 30,100.00 0.00 E 100 - 41400 -208 Training and Instruction 1,835.00 2,500.00 360.00 2,140.00 85.60% 2,500.00 0.00 E 100 - 41400 -210 Operating Supplies (GENERAL) 457.08 500.00 51.96 448.04 89.61% 500.00 0.00 E 100 - 41400 -364 Worker's Comp Insurance 1,064.00 1,041.00 954.00 87.00 8.36% 954.00 -87.00 E 100 - 41400 -433 Dues and Memberships 70.00 150.00 35.00 115.00 0.00% 150.00 0.00 $ 173,908.01 $ 174,563.00 $ 100,735.52 $ 174,476.00 $ (87.00) Elections E 100 -41410 -210 Operating Supplies (GENERAL) $ 1,397.37 $ 5,000.00 $ 3,271.22 $ 10,000.00 $ 5,000.00 Auditor/Treasurer E 100 - 41540 -300 Professional Srvs (GENERAL) $ 22,992.00 $ 24,940.00 $ 21,730.00 $ 24,940.00 $ - Assessor E 100 -41550 -210 Operating Supplies (GENERAL) 960.32 1,000.00 389.70 610.30 61.03% 1,000.00 0.00 E 100 - 41550 -300 Professional Srvs (GENERAL) 50,202.57 52,788.00 30,863.95 21,924.05 41.53% 52,788.00 0.00 $ 51,162.89 $ 53,788.00 $ 31,253.65 $ 53,788.00 $ - Attorney E 100 -41600 -300 Professional Srvs (GENERAL) 30,864.60 30,000.00 6,568.33 23,431.67 66.95% 30,000.00 0.00 $ 30,864.60 $ 30,000.00 $ 6,568.33 $ 30,000.00 $ - Other General Government E 100 - 41900 -210 Operating Supplies (GENERAL) 3,319.40 3,255.00 2,702.00 553.00 0.00% 5,109.10 1,854.10 Crop Land Tax and Ryan Wetland property tax E 100 -41900 -300 Professional Srvs (GENERAL) 25,720.98 0.00 6,658.16 - 6,658.16 0.00% 6,700.00 6,700.00 E 100 - 41900 -360 Insurance (GENERAL) 54,412.00 57,000.00 64,813.00 - 7,813.00 - 13.71% 64,813.00 7,813.00 E 100 -41900 -433 Dues and Memberships 25,489.13 27,115.00 20,509.74 6,605.26 24.36% 27,115.00 0.00 ECW,Metro Cities, NWHHSC,Community Media,LMC,194 Chamber, Home Free $ 108,941.51 $ 87,370.00 $ 94,682.90 $ 103,737.10 $ 16,367.10 Planning & Zoning E 100 - 41910 -210 Operating Supplies (GENERAL) 589.44 1,000.00 779.65 220.35 22.04% 1,000.00 0.00 E 100 -41910 -300 Professional Srvs (GENERAL) 42,088.62 50,000.00 25,380.20 24,619.80 49.24% 50,000.00 0.00 $ 42,678.06 $ 51,000.00 $ 26,159.85 $ 51,000.00 $ - Code Enforcement E 100 - 41920 -100 Wages and Salaries (GENERAL) 42,876.41 50,440.00 27,696.33 22,743.67 45.09% 50,440.00 0.00 E 100-41920-110 Overtime 371.39 1,000.00 0.00 1,000.00 100.00% 1,000.00 0.00 E 100 - 41920 -121 PERA 3,076.81 3,729.00 2,007.98 1,721.02 46.15% 3,729.00 0.00 E 100 -41920 -122 FICA 2,999.95 3,189.00 1,919.77 1,269.23 39.80% 3,189.00 0.00 E 100 - 41920 -126 Medicare 701.63 746.00 449.00 297.00 39.81% 746.00 0.00 E 100-41920-131 Em to er Paid Health 6,426.24 15,050.00 4,349.41 10,700.59 71.10% 15,050.00 0.00 2 of 5 CITY OF CORCORAN 2014 PERFORMANCE REPORT - GENERAL FUND AUGUST 21, 2014 8c. Account Description 2013 Actual 2014 Budget 2014 Actual Amount Remaining % Remaininq-F7 Year End Forecast Budget vs YEF COMMENTS E 100 - 41920 -208 Training and Instruction 0.00 750.00 0.00 750.00 0.00% 750.00 0.00 E 100 -41920 -210 Operating Supplies (GENERAL) 708.01 1,000.00 435.04 564.96 56.50% 1,000.00 0.00 E 100 - 41920 -364 Worker's Comp Insurance 0.00 401.00 477.00 -76.00 0.00% 401.00 0.00 E 100 -41920 -417 Uniforms 100.00 200.00 250.00 -50.00 - 25.00% 250.00 50.00 E 100 - 41920 -433 Dues and Memberships 0.00 100.00 0.00 100.00 100.00% 100.00 0.00 $ 57,260.44 $ 76,605.00 $ 37,584.53 $ 76,655.00 $ 50.00 City Hall Operations E 100 -41941 -200 Office Supplies (GENERAL) 2,462.30 3,000.00 1,892.11 1,107.89 36.93% 3,000.00 0.00 E 100 - 41941 -201 Postage /Shipping 2,424.15 2,500.00 1,106.14 1,393.86 55.75% 2,500.00 0.00 E 100 -41941 -207 Computer Supplies 2,615.49 3,000.00 1,597.94 1,402.06 46.74% 3,000.00 0.00 E 100 - 41941 -210 Operating Supplies (GENERAL) 16,042.88 12,500.00 8,561.43 3,938.57 31.51% 12,500.00 0.00 E 100 -41941 -300 Professional Srvs (GENERAL) 7,668.34 7,300.00 4,674.50 2,625.50 35.97% 7,300.00 0.00 E 100 - 41941 -321 Telephone 2,188.94 3,000.00 1,275.69 1,724.31 57.48% 3,000.00 0.00 E 100 -41941 -352 General Notices and Pub Info 2,796.61 1,500.00 666.07 833.93 55.60% 1,500.00 0.00 E 100 - 41941 -364 Worker's Comp Insurance 0.00 14.00 0.00 14.00 100.00% 0.00 -14.00 E 100 -41941 -380 Utility & Services (GENERAL) 15,120.53 14,500.00 9,084.62 5,415.38 37.35% 14,500.00 0.00 E 100 - 41941 -400 Repairs & Maint Cont (GENERAL) 8,111.69 9,000.00 6,525.57 2,474.43 27.49% 9,000.00 0.00 E 100 -41941 -430 Misc. Banking Charge 4.00 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 - 41941 -520 Buildings and Structures 4,052.68 4,000.00 0.00 4,000.00 0.00% 4,000.00 0.00 E 100 -41941 -530 Improvements Other Than Bldg 0.00 0.00 3,451.16 - 3,451.16 0.00% 4,000.00 4,000.00 E 100 - 41941 -810 Refunds /Reimbursements 0.00 0.00 145.23 - 145.23 0.00% 0.00 0.00 $ 63,487.61 $ 60,314.00 $ 38,980.46 $ 64,300.00 $ 3,986.00 IT (Info Technology) E 100 -41951 -207 Computer Supplies 9,722.50 7,500.00 6,756.57 743.43 9.91% 7,500.00 0.00 E 100 - 41951 -210 Operating Supplies 1,252.45 4,500.00 1,338.00 3,162.00 70.27% 4,500.00 0.00 E 100 -41951 -300 Professional Srvs 4,897.41 6,000.00 2,597.50 3,402.50 56.71% 6,000.00 0.00 $ 24,456.35 $ 18,000.00 $ 10,692.07 $ 18,000.00 $ - Police E 100 - 42100 -100 Wages and Salaries (GENERAL) 522,277.19 530,227.00 287,490.15 242,736.85 45.78% 530,227.00 0.00 E 100 -42100 -110 Overtime 2,283.06 7,000.00 6,799.61 200.39 2.86% 10,000.00 3,000.00 E 100 - 42100 -111 Overtime Events /Grants 14,177.95 15,000.00 7,683.23 7,316.77 48.78% 15,000.00 0.00 Pass thru revenue 100 - 42100 -33620 E 100 -42100 -121 PERA 77,455.53 83,853.00 45,043.98 38,809.02 46.28% 83,853.00 0.00 E 100 - 42100 -126 Medicare 8,079.99 7,947.00 4,461.95 3,485.05 43.85% 7,947.00 0.00 E 100 -42100 -131 Employer Paid Health 81,034.11 97,348.00 63,125.42 34,222.58 35.15% 97,348.00 0.00 E 100 - 42100 -200 Office Supplies (GENERAL) 4,750.87 5,000.00 2,639.65 2,360.35 47.21% 5,000.00 0.00 E 100 -42100 -201 Postage /Shipping 152.30 250.00 137.93 112.07 44.83% 250.00 0.00 E 100 - 42100 -208 Training and Instruction 9,676.56 10,000.00 7,728.79 2,271.21 22.71% 10,000.00 0.00 E 100 -42100 -209 Police Reserves 3,499.13 3,500.00 598.88 2,901.12 82.89% 3,500.00 0.00 E 100 - 42100 -210 Operating Supplies (GENERAL) 3,271.92 4,000.00 1,187.76 2,812.24 70.31% 4,000.00 0.00 E 100 -42100 -211 Contracted Security 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 - 42100 -212 Motor Fuels 37,363.38 37,000.00 14,283.21 22,716.79 61.40% 37,000.00 0.00 E 100 -42100 -220 Repair /Maint Supply (GENERAL) 9,244.34 8,000.00 5,607.37 2,392.63 29.91% 8,000.00 0.00 E 100 - 42100 -223 Building Repair Supplies 3,403.13 3,000.00 1,989.62 1,010.38 33.68% 4,000.00 1,000.00 E 100 -42100 -300 Professional Srvs (GENERAL) 30.00 250.00 40.00 210.00 84.00% 250.00 0.00 E 100 - 42100 -301 Prisoner 12,002.49 8,000.00 3,430.28 4,569.72 57.12% 8,000.00 0.00 E 100 -42100 -304 Legal Fees 30,320.42 27,500.00 11,665.67 15,834.33 57.58% 27,500.00 0.00 E 100 - 42100 -321 Telephone 6,903.37 7,200.00 4,932.55 2,267.45 31.49% 7,200.00 0.00 E 100 -42100 -323 Radio Units 13,975.41 15,300.00 7,931.17 7,368.83 48.16% 15,300.00 0.00 E 100 - 42100 -364 Worker's Comp Insurance 15,029.02 23,520.00 19,201.00 4,319.00 18.36% 19,201.00 - 4,319.00 E 100 -42100 -380 Utility & Services (GENERAL) 3,558.51 4,000.00 2,380.95 1,619.05 40.48% 4,000.00 0.00 E 100 - 42100 -417 Uniforms 6,438.60 9,460.00 7,685.15 1,774.85 18.76% 9,460.00 0.00 E 100 -42100 -433 Dues and Memberships 1,470.00 1,200.00 1,145.00 55.00 4.58% 1,200.00 0.00 E 100 - 42100 -810 Refunds /Reimbursements - 21,151.84 0.00 0.00% - 25,000.00 - 25,000.00 Work Comp reimbursement from LMCIT $ 866,397.28 $ 908,555.00 $ 486,037.48 $ 883,236.00 $ (25,319.00) Part Time Officers E 100 -42101 -100 Wages and Salaries (GENERAL) 87,685.90 78,100.00 52,941.90 25,158.10 32.21% 93,100.00 15,000.00 Additional hours to cover FT hours due to injuries E 100 - 42101 -111 Overtime Events /Grants 3,765.80 0.00 1,705.00 - 1,705.00 0.00% 0.00 0.00 Contractural events /Safe and Sober events. Budgeted 100 - 42100 -111 E 100 -42101 -121 PERA 2,182.87 2,500.00 914.70 1,585.30 63.41% 2,500.00 0.00 E 100 - 42101 -122 FICA 4,730.42 4,842.00 3,017.10 1,824.90 37.69% 4,842.00 0.00 E 100 -42101 -126 Medicare 1,325.99 1,132.00 792.37 339.63 30.00% 1,132.00 0.00 $ 99,690.98 $ 86,574.00 $ 59,371.07 $ 101,574.00 $ 15,000.00 Police Admin E 100 - 42102 -100 Wages and Salaries (GENERAL) 42,309.03 45,011.00 24,744.66 20,266.34 45.03% 45,011.00 0.00 E 100 -42102 -110 Overtime 0.00 500.00 0.00 500.00 100.00% 500.00 0.00 E 100 - 42102 -121 PERA 3,027.63 3,300.00 1,793.98 1,506.02 45.64% 3,300.00 0.00 E 100 -42102 -122 FICA 2,849.90 2,822.00 1,694.78 1,127.22 39.94% 2,822.00 0.00 3 of 5 CITY OF CORCORAN 2014 PERFORMANCE REPORT - GENERAL FUND AUGUST 21, 2014 8c. Account Description 2013 Actual 2014 Budget 2014 Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF COMMENTS E 100 - 42102 -126 Medicare 666.53 660.00 396.36 263.64 39.95% 660.00 0.00 E 100 -42102 -131 Employer Paid Health 6,774.27 8,000.00 4,526.34 3,473.66 43.42% 8,000.00 0.00 $ 55,627.36 $ 60,293.00 $ 33,156.12 $ 60,293.00 $ - Fire E 100 - 42200 -300 Professional Srvs (GENERAL) 236,477.60 239,000.00 145,548.26 93,451.74 39.10% 239,000.00 0.00 $ 236,477.60 $ 239,000.00 $ 145,548.26 0.00% $ 239,000.00 $ - Building Inspection E 100 - 42400 -300 Professional Srvs (GENERAL) 19,262.77 28,000.00 21,529.31 6,470.69 23.11% 28,000.00 0.00 E 100 - 42400 -437 Surcharges 3,811.74 5,000.00 1,216.59 3,783.41 75.67% 5,000.00 0.00 $ 23,074.51 $ 33,000.00 $ 22,745.90 $ 33,000.00 $ - Public Works E 100 -43100 -100 Wages and Salaries (GENERAL) 268,972.97 285,440.00 156,057.85 129,382.15 45.33% 284,357.00 - 1,083.00 Lead position not filled to date E 100 - 43100 -110 Overtime 26,178.50 19,380.00 18,498.53 881.47 4.55% 19,380.00 0.00 E 100 -43100 -121 PERA 21,103.89 22,099.00 11,915.57 10,183.43 46.08% 22,021.00 -78.00 E 100 - 43100 -122 FICA 17,244.43 18,899.00 10,202.28 8,696.72 46.02% 18,832.00 -67.00 E 100 -43100 -126 Medicare 3,983.20 4,420.00 2,385.98 2,034.02 46.02% 4,404.00 -16.00 E 100 - 43100 -131 Employer Paid Health 47,773.39 75,250.00 51,343.55 23,906.45 31.77% 75,250.00 0.00 E 100 -43100 -140 Unemployment Comp (GENERAL) 4,056.51 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 - 43100 -208 Training and Instruction 2,191.29 4,000.00 0.00 4,000.00 100.00% 4,000.00 0.00 E 100 -43100 -210 Operating Supplies (GENERAL) 21,766.72 25,000.00 12,280.37 12,719.63 50.88% 25,000.00 0.00 E 100 - 43100 -212 Motor Fuels 40,128.07 37,000.00 28,605.17 8,394.83 22.69% 37,000.00 0.00 E 100 -43100 -220 Repair /Maint Supply (GENERAL) 18,707.82 20,000.00 6,278.15 13,721.85 68.61% 20,000.00 0.00 E 100 - 43100 -222 Seal Coating 0.00 50,000.00 51,554.71 - 1,554.71 -3.11% 50,000.00 0.00 E 100 -43100 -223 Building Repair Supplies 3,890.36 4,500.00 6,799.60 - 2,299.60 - 51.10% 14,500.00 10,000.00 Cost related to equip new facility E 100 - 43100 -225 Landscape /Ditch Materials 9,807.11 10,000.00 1,085.93 8,914.07 89.14% 10,000.00 0.00 E 100 -43100 -226 Sign Repair Materials 6,145.88 6,000.00 273.62 5,726.38 95.44% 6,000.00 0.00 E 100 - 43100 -227 Crack Filling 9,426.38 10,000.00 752.50 9,247.50 92.48% 10,000.00 0.00 E 100 -43100 -228 Dust Control 102,689.08 110,000.00 113,804.91 - 3,804.91 - 3.46% 110,000.00 0.00 E 100 - 43100 -229 Culverts 208.73 10,000.00 665.96 9,334.04 93.34% 10,000.00 0.00 E 100 -43100 -232 Gravel 118,591.70 130,000.00 112,670.38 17,329.62 13.33% 130,000.00 0.00 E 100 - 43100 -233 Asphalt Maint/Patching 116,912.41 130,000.00 89,981.34 40,018.66 30.78% 130,000.00 0.00 E 100 -43100 -300 Professional Srvs (GENERAL) 2,216.00 2,100.00 2,100.00 0.00 0.00% 2,100.00 0.00 E 100 - 43100 -321 Telephone 3,868.26 6,000.00 4,664.72 1,335.28 22.25% 6,000.00 0.00 E 100 -43100 -364 Worker's Comp Insurance 17,899.00 25,971.00 14,706.00 11,265.00 43.38% 25,971.00 0.00 E 100 - 43100 -380 Utility & Services (GENERAL) 14,210.87 15,000.00 18,546.87 - 3,546.87 - 23.65% 24,000.00 9,000.00 New facility E 100 -43100 -381 Street/Signal Lights 3,561.49 3,500.00 2,379.51 1,120.49 32.01% 3,500.00 0.00 E 100 - 43100 -417 Uniforms 6,344.95 7,000.00 2,884.54 4,115.46 58.79% 7,000.00 0.00 E 100 -43100 -810 Refunds /Reimbursements 60.00 0.00 1,800.00 (1,800.00) 0.00% 1,800.00 1,800.00 $ 887,939.01 $ 1,031,559.00 $ 722,238.04 $ 1,051,115.00 $ 19,556.00 Ice & Snow Removal E 100 - 43125 -210 Operating Supplies (GENERAL) $ 39,361.42 $ 29,000.00 $ 25,978.42 $ 29,000.00 $ - Engineeering E 100 -43170 -300 Professional Srvs (GENERAL) $ 38,592.29 $ 40,000.00 $ 26,492.67 $ 40,000.00 $ - Employee Benefit Chgs E 100 - 43190 -300 Professional Srvs (GENERAL) $ - $ 3,000.00 $ - $ - $ (3,000.00) Recycling E 100 -43232 -210 Operating Supplies (GENERAL) 796.92 1,000.00 1,019.93 (19.93) -1.99% 1,000.00 0.00 E 100 - 43232 -300 Professional Srvs (GENERAL) 67,420.41 69,000.00 41,356.57 27,643.43 40.06% 69,000.00 0.00 $ 68,217.33 $ 70,000.00 $ 42,376.50 $ 70,000.00 $ - Parks E 100 -45200 -100 Wages and Salaries (GENERAL) 23,462.73 29,425.00 13,897.26 15,527.74 52.77% 29,425.00 0.00 E 100 - 45200 -110 Overtime 450.00 0.00 420.00 - 420.00 0.00% 0.00 0.00 E 100 -45200 -122 FICA 1,481.08 1,824.00 887.67 936.33 51.33% 1,824.00 0.00 E 100 - 45200 -126 Medicare 346.39 427.00 207.62 219.38 51.38% 427.00 0.00 E 100 -45200 -210 Operating Supplies (GENERAL) 25,139.49 10,000.00 4,214.39 5,785.61 57.86% 10,000.00 0.00 E 100 - 45200 -220 Repair /Maint Supply (GENERAL) 293.93 0.00 4,505.00 - 4,505.00 0.00% 0.00 0.00 E 100 -45200 -221 Maintenance Projects 13,946.45 15,000.00 2,826.97 12,173.03 81.15% 15,000.00 0.00 E 100 - 45200 -300 Professional Srvs (GENERAL) 400.00 - 400.00 0.00% 400.00 400.00 E 100 -45200 -321 Telephone 652.20 700.00 346.74 353.26 50.47% 700.00 0.00 E 100 - 45200 -364 Worker's Comp Insurance 947.00 1,189.00 2,556.00 - 1,367.00 - 114.97% 2,556.00 1,367.00 E 100 -45200 -380 Utility & Services (GENERAL) 6,329.92 8,000.00 3,158.04 4,841.96 60.52% 8,000.00 0.00 E 100 - 45200 -530 Improvements Other Than Bldgs 32,599.08 37,302.00 37,302.30 -0.30 0.00% 37,302.00 0.00 NW Trails Grant E 100 -45200 -810 Refunds /Reimbursements 0.00 0.00 145.23 0.00 0.00% 0.00 0.00 4 of 5 CITY OF CORCORAN 2014 PERFORMANCE REPORT - GENERAL FUND AUGUST 21, 2014 8c. Account Description 2013 Actual 2014 Budget 2014 Actual Amount Remaining % Remaininq Year End Forecast Budget vs YEF COMMENTS $ 105,648.27 $ 103,867.00 $ 70,867.22 $ 105,634.00 $ 1,767.00 Total Expense $ 3,165,581 $ 3,326,938 $ 2,087,882 $ 3,361,234 $ 34,296.10 GENERAL FUND TOTALS Total Revenue $ 3,343,409 $ 3,328,288 $ 1,788,066 $ 3,291,711 $ (36,577) Total Expense $ 3,165,581 $ 3,326,938 $ 2,087,882 $ 3,361,234 $ 34,296 Total Revenue - Total Expense $ 177,828 $ 1,350 $ (299,816) $ (69,523) $ 70,873 5 of 5 STAFF REPORT Agenda Item. 8d. Council Meeting: Prepared By: August 28, 2014 Brad Martens Topic: Action Required: Public Participation at Council Meetings Direction Summary: The City of Corcoran is currently reviewing several projects /proposals which are very important to many members of the community. Many of these projects have opportunities for a formal public hearing however some of them do not. The City Council has attempted to balance the role of conducting business with taking comment from the public at different times during the meeting. While this tactic has generally worked since I've been an employee of the City there are times when it can be confusing to someone attending the meeting of when they have the opportunity to speak. Most recently at the August 14th meeting several individuals attended to speak on a variety of topics. Some were heard at the Open Forum section of the meeting and some under New Business. After one particular item the Council discussed the need to more formalize how public participation takes place at Council meetings and directed staff to provide the council with a recommendation on how to take public comment at meetings which is the purpose of this report. City Council meetings are public meetings which are open to the public to attend. A public meeting however differs from a public hearing in which individuals have the right to speak on a specific topic as part of the approval process. The City Council has discretion in including additional public input throughout the City Council meeting. Several of the City's values are related to this topic which is outlined in this memo. As in most cases there is no clear path to follow. The attached "Public Participation at Council Meetings" proposal has incorporated those values. Staff would like the City Council to review the proposed language and provide staff with direction on how to proceed. Financial /Budget: N/A Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost - effective, and friendly manner. Page 2 ETHICS AND INTEGRITY We believe that ethics and integrity are the foundation blocks of public trust and confidence and that all meaningful relationships are built on these values OPEN AND HONEST COMMUNICATION We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. TREATING THE CITIZEN AS OUR CUSTOMER We believe that citizens are our customers and should be treated with courtesy, respect, and deserve the best services we can provide. EQUAL OPPORTUNITY We believe that every employee and citizen should be afforded an equal opportunity to participate in all aspects of employment, citizenship, and governance in the City of Corcoran based exclusively on their ability to contribute. Options: 1. Comment on the Public Participation at Council Meetings proposal. 2. Adopt the Public Participation at Council Meetings proposal as presented. 3. Adopt the Public Participation at Council Meetings proposal with changes. Recommendation: Staff recommends the City Council adopt a version of the Public Participation at Council Meetings proposal in order to guide public participation at City Council meetings. Council Action: Consider a motion to adopt the Public Participation at Council Meetings proposal Attachments: 1. Public Participation at Council Meetings Proposal CITY OF CORCORAN Public Participation at Council Meetin The City of Corcoran meets regularly on the second and fourth Thursdays of each month at 7:00 pm, with special sessions scheduled when necessary. Meetings are held in the Council Chambers at City Hall, 8200 County Road 116. The Public is welcome to attend. Copies of the meeting materials are posted in advance of the meeting on the City's website no later than the Monday before the meeting, and in a binder outside of the Council Chambers at least 30 minutes prior to the meeting. At each meeting there is a designated period of time for "Open Forum" during which individuals in the audience who wish to speak on an item not listed on the meeting agenda are invited to the podium. Before addressing the City council, individuals must sign in with their name and address. Meetings are audio recorded so individuals must step up to the podium and speak loudly and clearly. Time is limited to five minutes per person /subject. Longer presentations must be scheduled through the City Administrator's office. Council action should not be expected at the time of a proposed non - agenda item. The City Council will listen to the comment or question and may choose to direct staff to provide further information so that the subject may be studied before action is considered. Individuals requesting specific information will be asked to complete an Information Disclosure Request which will be responded to by City staff. Public comments are always taken during Public Hearings. However for other issues, it is left to the discretion of the Mayor and Councilors as to whether to take comments as they conduct the business of the City. Individuals unable to attend a City Council meeting or who would like to ask a question before a meeting are encouraged to contact the City Administrator who may be able to answer questions on behalf of the City of Corcoran. STAFF REPORT Agenda Item. 8e. Council Meeting: Prepared By: August 28, 2014 Brad Martens Topic: Action Required: Hope Center Financial Update Information Only Summary: At the August 14, 2014 City Council meeting staff was asked to give an update regarding the finances of the Hope Center Project. The Hope Center project is estimated to cost $346,000 and to be funded as follows: • $225,000 Community Development Block Grant • $30,000 Personal Guarantee from Barry Hay, Maple Hill Estates • $18,079 City of Corcoran • $72,922 Mobile Hope Fundraising While the City has limited its contribution to $18,079, it has agreed to pay for costs required in advance of construction (building permit, planning, legal, etc.) which it estimated to be $20,200 (above and beyond the $18,079). These costs are part of the $72,922 amount to be paid by Mobile Hope Fundraising. According to Brian Dejewski Mobile Hope has raised 94% of that amount. As of August 18, 2014 the City has accrued a total of $13,918.61 or 69% of that projected amount. Approved agreements do not limit the amount spent by the City to be reimbursed by Mobile Hope fundraising. Staff however is committed to keeping that amount as low as possible to reduce the overall amount Mobile Hope must fundraise. The project is on schedule to begin construction the week of August 25th. A ground breaking ceremony is scheduled for 6:00 pm on Thursday, August 28th Financial /Budget: Total cost of the project as approved was $346,000 of which the City committed funding of $18,079. Remaining costs will be recouped as outlined in approved agreements. Alignment with Values: This item relates to the following adopted values: FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Page 2 OPEN AND HONEST COMMUNICATION We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. Options: N/A Recommendation: N/A Council Action: N/A Attachments: N/A STAFF REPORT Agenda Item. 8f. Council Meeting: Prepared By: August 28, 2014 Brad Martens Topic: Action Required: Pavement Feasibility Study — Foxline Drive/ Information Only Treeline Drive Summary: At the August 14, 2014 City Council meeting, Council passed a motion to authorize beginning the assessment process for improvement of Foxline Drive and Treeline Drive which includes a feasibility study, public hearing, development of plans and specifications, and ultimately the bidding of the project. Staff has begun work as directed and will complete the feasibility study in time to present at the September 11th meeting. The City Council asked for staff to present a timeline at the August 28th meeting. The timeline below is very tentative and will be formalized in the feasibility study: • September 11th: Present Feasibility Study • September 25th: Council adopts resolution receiving feasibility study, orders public hearing • October 23`d: Public Hearing /Order Plans and Specifications • December 22nd: Approve Plans and Specs /Authorize Advertisement of Bids • January 2015: Bids due • February 2015: Assessment Hearing /Award Bid • May 2015: Begin Construction • July 2015: Substantial Completion Financial /Budget: The feasibility study will outline costs and financing for the project. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost - effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Page 2 Options: N/A Recommendation: N/A Council Action: N/A Attachments: N/A STAFF REPORT Agenda Item. 8g. Council Meeting: Prepared By: August 28, 2014 Brad Martens Topic: Action Required: Draft Plan to Pave Gravel Roads Information Only Summary: At the August 14, 2014 City Council meeting, staff presented a draft plan to pave gravel roads. The City Council discussed the item and directed staff to take the following actions: 1. Research the method used in the City of Medina to pave their roads. 2. Investigate the opportunity to complete a portion or all of the work "in house" by the Public Works Department. 3. Update the plan to include additional financing options including completing a portion or all of the work in house, deferring assessments of ag land, and using a standard fee for all properties. Staff met with Medina Public Works Director, Steve Scherer who was extremely involved in the paving of Medina's roads. The conversation provided me with the following information: • Roads were paved primarily using City staff • Public Works created the base, completed ditch and tile work • City Engineer assisted with planning the road profile and stringing the center line • Contracted out the asphalt portion • Costs for all work other than the contracted asphalt portion were paid out of the general fund. Asphalt costs were assessed 75 percent to residents, City general fund paid for remaining 25 percent. • The process took 20 years beginning in the 1980's and completing in the early 2000's. • The City focused mainly on collector roads and did not purchase easements which reduced costs (relied on waivers). It was also shared that collector roads were simpler to prepare than neighborhood roads as they are typically straighter and homes are set back further which allows more room to work. • Prior to taking the project on, the City moved away from allowing multiple garbage haulers in order to reduce wear and tear on roads. • Roads have held up extremely well and the project was very successful. They will soon begin re- paving some roads. Medina assesses the re -pave as follows: • Collector: 80 percent City, 20 percent residents • Neighborhood: 50 percent City, 50 percent residents • It was noted that regulations were less intense at the time their roads were completed (watershed, MPCA, ect.) so it may be more difficult to take on a similar project now. Page 2 Staff also discussed the opportunity to complete a portion of or all of the work in house with Corcoran Public Works Superintendent, Pat Meister. Pat feels confident that his team has the ability to complete the work similar to that of Medina, one change is that it is recommended that the majority of the in road tile work be contracted out. It was noted that the task of paving roads is obviously a significant undertaking and certain work would need to be either contracted out or eliminated to allow sufficient time for the project. Staff is in the process of updating the draft plan with financial scenarios as requested by the City Council and will provide an updated plan at a September meeting. Financial /Budget: The August 14, 2014 outlined costs in detail. An upcoming report in September will further refine those costs. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost - effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Options: N/A Recommendation: N/A Council Action: N/A Attachments: N/A STAFF REPORT Agenda Item. 8h. Council Meeting: Prepared By: August 28, 2014 Brad Martens Topic: Action Required: Park System Planning Information Only Summary: At the August 14, 2014 City Council meeting staff presented financial information related to purchasing and improving park land beginning in 2017. The Council discussed the materials and directed staff to include the financial information in the Financial Management Plan. Staff was further directed to take a broader approach and develop a plan to build the park system that accomplishes the following: • Establish priorities for use of Park Dedication funds (land, equipment, etc.) • Establish a park phasing plan similar prioritizing improvements in certain areas similar to the sanitary sewer staging plan. • Plan for the evolution of the park system over time. Staff is beginning that process and would like to update the Council on the following: • Materials from 2007 and 2008 related to increasing athletic facilities in Corcoran are being reviewed. Meetings are being set up with individuals who were responsible for building park systems from the ground up in the 1970's and 1980's in communities which are now much larger. A discussion took place with the Parks and Trails Commission at the August 19, 2014 meeting in which the commission unanimously approved a resolution supporting the development of park space on the Roehlke property. Staff will continue work on this topic and keep the City Council updated on progress. Financial /Budget: Building a park system will require significant investment from the City. A mixture of Park Dedication Funds and other sources will be required. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost - effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Page 2 Options: N/A Recommendation: N/A Council Action: N/A Attachments: N/A STAFF REPORT/ Administration Agenda Item 9 a. Council Meeting: August 28, 2014 Prepared By: Mike Pritchard Topic: Special Home Occupation License — Hentges Lawn, Land, Snow ( #14 -012) Action Required: Approval 60 -DAY REVIEW DEADLINE: September 25, 2014 1. Application Request Colton Hentges, a legal resident of 21310 Meadow Lane, has submitted an administrative permit application for a Special Home Occupation License. The applicant is requesting to store a 20' enclosed trailer and truck utilized in his landscaping business at his home site. Except for personal vehicles, the applicant stores all other business equipment off -site in a commercial storage lot in Medina, MN. (Confirmed by staff) The applicant indicated that they will typically have one trip in and out daily. The applicant is not requesting any other business activities to be allowed on site. History Hentges Lawn, Land, Snow has been in operation since 2009. In late December 2012, the City noted two (2) snow plow trucks with business lettering, at the above referenced property. Such uses are allowed in the Rural Residential (RR) zoning district through the Home Occupation Ordinance (Section 1030.100). The business owner was asked to complete a Home Occupation application. The home occupation was determined to be allowed under ordinance and was administratively approved January 14, 2013. In July /August of 2013, the City received two complaints that the business had expanded and multiple vehicles and equipment were being stored on site and the business was creating excessive traffic and noise. A letter was sent notifying the business owner that the vehicles must be removed and /or a new application would be required. After no response, a final notice was sent on October 9, 2013 via certified letter. A meeting was set with the owner and a site inventory taken by the City. On November 5, a letter was sent with a full review of the expanded business. Actions were required per this letter including removing all non - personal vehicles and equipment and ceasing employees reporting to the home site. A follow -up meeting was held on December 13, 2013. At this time, the applicant had removed all non - personal vehicles and equipment to a temporary storage site and employees were no longer reporting to the home site. The applicant's intention was to find a permanent location for the business. On March 17, 2014 the City received a complaint that equipment had returned to the home site. The business owner was immediately contacted. The business's temporary storage site arrangements had ended and they were working to remove the equipment and vehicles. The City received multiple complaints throughout April regarding business operations at the home site and another meeting was set with the business owner for May 2, 2014. On May 2, 2014 we informed the applicant that all vehicles and equipment must be removed and all home business operations cease. The owner requested to keep one enclosed trailer and personal vehicles at the home site as is allowed by ordinance under a Special Home Occupation License. On May 23, 2014 all equipment had been removed and on May 28, a Special Home Occupation application was received. The application was determined incomplete and a notification letter was sent to the applicant on June 6 and July 3. With the submission of the requested site plan and shop location, the application was deemed complete on July 25, 2014. 2. Home Occupation Process A Home Occupation is any gainful occupation or profession engaged in by the legal resident of a dwelling, at or from the dwelling or from an accessory building. The City of Corcoran defines three types of home occupations: • allowed (includes businesses where all operations are contained within the principle structure and where no customers visit the home site such as Avon /Mary Kay, professional services, and small contractor services with personal vehicles and without storage) • special (includes businesses where all operations are contained within the principle structure except for a vehicle such as: landscaping and other contractors with commercial vehicles, or where there are no more than 10 daily customer visits to the home site, such as small engine repair or professional services) • conditional home occupations (required for businesses that are located outside the principle structure, such as auto repair, cabinetry/light fabrication shop, etc.) All home occupations must comply with the following general conditions: • No objectionable effect upon adjacent or nearby property. • No electrical, visual or audible interference shall affect adjacent properties. • must be clearly incidental and secondary to the residential use of the premises • No internal or external alterations to the home no construction features not customarily found in dwellings • No exterior evidence visible from public roads or adjacent parcels of the Home Occupation, including but not limited to storage of material, equipment, supplies, garbage dumpsters, etc. • The home occupation must meet all fire and building codes • There shall be no signs or display advertising the home occupation. • The home occupation must comply with all city code requirements. • The home occupation shall not include work staging areas or employees reporting to the home occupation site to receive work assignments and working elsewhere. • The septic system or wastewater system must be adequate to support the home occupation. • Only persons who reside in the home may be employed by the home occupation Furthermore, the following standards apply to allowed home occupations: • The home occupation must be located within the home, except that a business office or computer workstation may be maintained in any permitted structure. • No customer visits to the premises shall be permitted. • No deliveries other than those routinely made in a residential district (U.S. Mail, United Parcel Service, etc.) shall be permitted. Furthermore, the following standards apply to special home occupations: • Services may be provided to customers on site provided no more than 2 additional parking stalls are necessary • The home occupation will not add more than 10 daily, non - residential vehicle trips to or from the property. • A single vehicle up to 26,000 lb. GVW may be allowed (During seasonal road restrictions, resident vehicles over the 4 ton limit are required to obtain an Overweight Vehicle Permit.) All home occupations that exceed the standards of the allowed and special home occupations are defined as conditional home occupations. • Conditional Home Occupations with seasonal retail sales may be allowed one temporary freestanding or wall sign as allowed by Section 84.04 (10) of the City Code. • Conditional home occupation interim use permit shall be reviewed by the City every 3 years to ensure compliance. 3. Notice of Intent Review On July 28, 2014 the City sent a total of 21 Notice of Intent letters requesting comments from interested parties within 10 days. In addition to the required mailing list of 350' perimeter, many other affected property owners were sent notice. The City received six (6) responses to the Notice of Intent (as of August 19, 2014). Three responses were received in support of the business. Three responders were against the approval of the home occupation and noted a number of concerns such as excessive traffic, noise, hours of operation, road damage (pot holes), and exterior storage. Staff notes that the applicant is currently in compliance with the Special Home Occupation standards. Letters were also sent with notice of the decision to forward the matter to City Council. 4. Context Background The City Code (1030.100) states that the City shall consider the following standards and criteria when reviewing a Special Home Occupation request: A. No Home Occupation shall produce light, glare, noise, fumes, odor or vibration that will in any way have an objectionable effect upon adjacent or nearby property. The applicant will utilize a truck and enclosed trailer with only 2 daily trips. This should not create objectionable effects on the surrounding area. B. No equipment shall be used in the Home Occupation that will create electrical interference to surrounding properties. No equipment shall be used which creates visual or audible interference in any radio or television receivers off the premises or causes fluctuations in the voltage off the premises. N/A C. Any Home Occupation shall be clearly incidental and secondary to the residential use of the premises, shall not change the residential character thereof, and shall result in no incompatibility or disturbance to the surrounding residential uses. The business will add a tandem axle 20' long - 7,000 pound gross vehicle weight enclosed trailer (enclosed trailers of this size are frequently seen in residential areas and utilized for ATVs, snowmobiles, etc.) D. No Home Occupation shall require internal or external alterations or involve construction features not customarily found in dwellings except where required to comply with local and State fire and police recommendations. No alterations are required or proposed. E. There shall be no exterior evidence visible from public roads or adjacent parcels of the Home Occupation, including but not limited to storage of material, equipment, supplies, garbage dumpsters, etc. Personal vehicles [not to exceed 12,000 gross vehicle weight (GVW)] used in the Home Occupation, which comply with applicable provisions of this Ordinance, may be parked on the site. (Allowed via Special Home Occupation license, see below) F. The area used for the Home Occupation shall meet all applicable fire and building codes. N/A G. There shall be no exterior display or exterior signs or interior display or interior signs that are visible from outside the dwelling advertising the Home Occupation. No signage proposed. H. All Home Occupations shall comply with the provisions of the City Code. The applicant is currently in compliance with the Special Home Occupation standards. I. An Allowed or Special Home Occupation shall not include work staging areas or employees reporting to the home occupation site to receive work assignments and working elsewhere. The applicant has a contractor yard in Medina, MN where all other equipment is stored and employees report to work. J. The applicant shall demonstrate, in a manner found acceptable to the City Building Inspector that such use is within the capabilities of the property's sewage treatment system. N/A K. No Allowed Home Occupation or Special Home Occupation shall employ any person at the home site location who does not reside in the dwelling unit. All employees report to contractor yard located in Medina, MN. A Special Home Occupation- Administrative Permit shall be required for Home Occupations that are not otherwise permitted under Subd. 5 and subject to the following criteria: 1. Services may be provided to customers on site provided no more than 2 additional parking stalls are necessary for customer parking and the spaces shall be provided on the lot. The Home Occupation shall not add more than 10 daily, non - residential vehicle trips to or from the property. The applicant does not have customer visits and is requesting 1 trip out and 1 trip in daily with the enclosed trailer. 2. A single vehicle up to 26,000 lb. GVW may be allowed by Administrative Permit. The City Administrator shall consider the vehicle size in relation to the intended use, the road surface, the character of the neighborhood, number of vehicle trips and any other relevant matters in deciding whether to issue an Administrative Permit. The applicant is requesting a single enclosed trailer and personal truck and 1 trip out and 1 trip in daily. Zoning and Land Use The site is currently zoned as Rural Residential and is designated as Rural /Ag Residential on the 2030 Future Land Use Plan. The property is 1.6 acres and located in a cul -de -sac on Meadow Lane and backs up to Oakdale Drive. Surrounding Properties The surrounding properties are zoned Rural Residential. The 2030 Future Land Use Plan guides the surrounding properties as Rural /Ag Residential. Natural Characteristics of the Site The existing parking space where the business trailer is to be located is surrounded by both natural screening from trees and screening from existing structures. (See Aerial Map) 5. Analysis of Request The site was visited on August 21, 2014. The City noted: 2 personal trailers, 2 personal trucks, 1 personal passenger vehicle, and 1 boat/trailer. The storage of the business trailer is visible from the public road, Meadow Lane but is screened on all other sides. A vehicle combination of up to 26,000 GVW is allowed to be stored on -site with a Special Home Occupation License The enclosed trailer is to be stored along the east side of the detached garage and is screened by the detached garage and the primary structure (residence), as well as multiple large tree lines. (See site plan and photos). The applicant has stated they have been operating this business since 2009 but have had substantial expansion over the last 1.5 years. The business operations will not be allowed to change or expand from what is requested today. Storage of personal vehicles up to 12,000 gross vehicle weight (GVW) used in a home occupation or business is allowed by ordinance. However, the combination of the personal vehicle (pick -up truck) and the enclosed trailer exceeds the allowed GVW, therefor; a Special Home Occupation License is required. By ordinance, up to 10 daily non - residential trips are allowed. The applicant has indicated that only one trip out and one trip in daily will be typical. All other equipment and business operations including maintenance and employee staging is located at their contractor yard in Medina, MN. Level of City Discretion in Decision - Making The City's discretion in approving or denying a Special Home Occupation License is limited to whether or not the proposed request meets the standards outlined in the City Code. If it meets these standards, the City must approve the Special home Occupation License. Staff finds the request for an Administrative Permit for a Special Home Occupation License to allow storage of a single enclosed trailer and personal vehicles utilized in the business at the home site to be reasonable and consistent with the standards in Section 1030.100 of the Zoning Ordinance. 6. Conclusions This request for a Special Home Occupation is allowed per ordinance by issuance of an Administrative Permit; however, staff may forward to the City Council for action. Given the history of the site and the fact that some neighbors raised concerns, staff is forwarding to City Council for action. Although there have been a number of issues and concerns, staff finds the proposed storage of a business trailer and two daily trips, as is requested, will have a limited impact on the neighboring properties and the roadway itself. This business has been operating since approximately 2009 and operated without issue until an expansion in mid -2013. There are a number of similar businesses in operation throughout the City. However, due to the history of this business, staff would recommend setting conditions of approval and ask for Council to approve a Resolution stating these conditions. If the applicant is found to be violating conditions of the approval, the City may revoke the Special Home Occupation License and proceed with enforcement actions. 7. Recommendation Move to adopt the attached resolution approving the Administrative Permit for Special Home Occupation License, as recommended by staff. Attachments a. Resolution approving Administrative Permit for Special Home Occupation License b. Site location /Aerial map c. Site photos d. Notice of Intent Mailings: Letter and Responses e. Code Compliance Summary f. Home Occupation Application dated May 28, 2014 City of Corcoran August 28, 2014 County of Hennepin State of Minnesota RESOLUTION NO. 2014 -47 Motion By: Seconded By: A RESOLUTION APPROVING SPECIAL HOME OCCUPATION LICENSE FOR COLTON HENTGES FOR A LANDSCAPING BUSINESS " HENTGES LAWN, LAND, SNOW" AT 21310 MEADOW LANE (10- 119 -23 -22 -0008) WHEREAS; Colton Hentges has applied for a Special home Occupation License to operate a landscaping business " Hentges Lawn, Land, Snow" at 21310 Meadow Lane; and WHEREAS, the City of Corcoran has reviewed the Special Home Occupation License application and recommends approval; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA, that it should and hereby does approve the Special Home Occupation License, subject to the following findings and conditions: 1. A Special Home Occupation License is approved to allow the storage of one enclosed trailer and truck in accordance with the application received by the City on May 28, 2014, and site plan received on July 22, 2014, except as amended by this resolution. 2. The Special Home Occupation License is issued to Colton Hentges for the storage of one enclosed trailer and truck. This permit is not transferrable. If the business ceases, if ownership changes, or if the individual to whom the license has been issued ceases to be a legal resident of the subject premises, the Special home Occupation License is automatically revoked. 3. The Special Home Occupation License is approved based on the findings: a. There are no employees or staging at the home site. b. There are no business operations at the home site. c. Business operations consist of picking up and dropping off the enclosed trailer by the licensee only and storage of said trailer d. It is located in the RR zone. 4. Business storage shall be limited to one (1) enclosed trailer and truck. 5. Business storage shall be allowed in the designated location in accordance with the approved plans only. 6. Trips are limited to 10 daily. 7. No business related vehicle or equipment maintenance shall be allowed at the home site. 8. No advertising signage for the business shall be allowed on site, except for lettering on vehicles. 9. The site must comply with all state, federal and local regulations. Page 1 of 2 City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2014 -47 August 28, 2014 10. Storage of personal vehicles and /or equipment must comply with Section 1060.010 of the Zoning Ordinance. 11. The Special Home Occupation License shall be issued in accordance with the provisions outlined in Section 103 0. 100 of the Zoning Ordinance. The City may revoke or modify the Special Home Occupation License upon a finding that conditions have changed to warrant revocation or modification of the license. VOTING AYE ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 28th day of August 2014. ATTEST: Jeanie Heinecke — City Clerk Kenneth Guenthner - Mayor Page 2 of 2 City Seal Wdvvirs Headb Pa�cel PID1011923220008 21310 Meadow I� • aaaaatr Corcoran, MN 55340 Sirael OwrcrReigreyx owrrer: Wiliam A H—W- - WILLIAMA 'CM Taxpayer. HEN TOES 21910 MEADDW LA . Ccmly HAMEL MN SSS1aa Tm O sYCt S.haal Dist- 8]] sealer D- Water.Hed Disc 9 Prmd Parcel Area: 1 B acre 00,55A s0 M Tonerea/ALabacL Pbsvact K, rsRallin8 Add.— Esulas L.L 604 01— 001 Melee 6 Emnds: T. Data (NyY -14) Market Yalu.: 1168 CC0 Taal Tav: 52330'l.tld Properly Type: Dcsod —1 Homestead: Homestead Year Duik: 10T✓ galas. Sale Code: Wamanly Deed sale prine: sB6,BDo Ssle Dale: 1211086 V.. L—d Measure o 20o s9ok t. i:A,A IANC ,0, ;. Location M.v 1"C d Ae�a " W. =14 Hmn.pn C.ly —Al RV Rexr.ed L 1 lip t I i r �' r MOWER � :6 CITY OF CORCORAN 8200 County Road 116, Corcoran, MN 55340 763.420.2288 — Office 763.420.6056 — Fax E -mail - general(aki.corcoran.mn.us /Web Site - www.ci.corcoran.mn.us NOTICE OF INTENT FOR SPECIAL HOME OCCUPATION (City File No. 14 -012) Notice is hereby given from the City of Corcoran for a Special Home Occupation as described in Section 1030.100 of the Corcoran City Code. The request is to allow a Home Occupation for Colton Hentges' business " Hentges Lawn, Land, and Snow" at 21310 Meadow Lane. The request is to allow the storage of an enclosed trailer on the east side of the existing garage. No other business equipment will be stored on site. All other business equipment will be stored at their primary business address in Medina. No employees or customers will come to the home. A copy of the request is available at City Hall for review during normal business hours (8:00 a.m. — 4:00 p.m. Monday- Friday). As a property owner within 350 feet of the applicant, your written comments should be forwarded to the City Administrator within ten (10) days of this notice. Upon expiration of the comment period, the City Administrator shall determine if a permit should be issued, denied or forwarded to the City Council for review. Notice of this decision shall be sent to all persons who have submitted written comments. Kendra Lindahl, AICP City Planner July 28, 2014 Welcome Map Hybnd Aereal More Result - Parcel Links A Tax information View obGaue imagery Mind maosl Survey documents About the data PID:1011923220O08 21310 Meadow La Corcoran, MN 55340 Ownerrraxpayer Owner: William A Hentges WILLIAM A Taxpayer. TaxpsYa 2131OMEADOW LA HAMEL MN 55940 Tax Dist" School Dist: 677 sewer Bast Watershed Dist -. o Parcel Paroel Area: 1.6 acres 69.554 sq ft TorrenstAbstreet: Abstract Addition: Kerbers Riling Estates Lot: 008 Block: 001 Metes & Bounds: Tax Data (Payable N-14) Market Value: STBB,om Total Tax: 52.307 44 Property Type: Residential Homestend: Homestead Year Built: 1977 V ?tai.Q Legend Measure - NeF9h5orhood ,Street City Ccun.iy r-------.r_-w._.------ ------------ — I i 1 1 1 j No Response 1 Support Nks'. T M+ 1 1 1 1 1 1 1 1 t 1 ( a Support Q. Against l No Response .y Against No Re f I f 1 1 1 1 1 1 it f'=�fld LAtdE — ! c+ Na Response Support Against n 1!x1 200!1 No Response ------------ I 1 1 t t 1 1 1 1 1 1 1 t t 1 i No Response t t 1 t 1 �'%� I f 02014 Henrepin County —All Rights Reserved Oaclaimn Mike, I received the letter from Kendra yesterday on the Special Home Occupation request for Hentges. I would like to add a couple more notes to forward to the committee; 1. In the letter it is stated that the Hentges has acquired business storage in Medina to store their equipment. This sounds like it should be the end of the issue and store the last trailer there as well? If they were allowed to store just the (1) business trailer, it keeps the door open to have him swap this trailer for that trailer and do all his maintenance on the equipment at the residency which is truly the biggest disruption to the neighborhood. Also, the door is open to start adding equipment back as he has in the past. A month ago (or so) I believe he was ordered to remove equipment from the residence in which he removed most. Two weeks later most of it was back again. This just turns into a cat and mouse game. I'm sure the city has better things to do than come check on him to see what he has /doesn't have in his driveway "today ", and what are the ramifications? It should be an all or nothing and close the case.... 2. One last item; The letter indicates that Colton is named owner of the business and is the requestor, in which I believe to be true. I would think that if the city did allow, it could only be to the resident owner, which is William. Yes, Colton is Williams son, but at 23 living at home I would consider him more of a renter and one does not have the same consideration towards your neighbors as if you were the owner(which is the problem). I find it not much different than if my brother was living with me and he applied for an "Special Home Occupation ". I would not expect that to be granted. Thank you, Mark Nyquist File Number 14 -012 July 31, 2014 Dear Ms. Lindahl, Thank you for your recent notice regarding a request for Home Occupation re: Hentges Lawn, Land & Snow at 21310 Meadow Lane. Our home has been a one -owner home for 38 years and the last 2 years with Hentges has certainly compromised our ideal of country quite life. How long must we put up with the Hentges business? This entire business needs to be relocated out of the neighborhood and it has become way too big. Hentges are not good neighbors. It is oblivious to the neighbors Hentges have proven over and over, especially the last 2 years, they have no consideration for this neighborhood while conducting their business. As conveyed many times to Mr. Pritchard since August 2013 and recently to Brad Martens, this is a neighborhood and not meant for a commercial business. Hentges have an array of equipment that is on -site, disappears for a short time, and then it returns. The street pot holes created by the Hentges business was reported to Mr. Pritchard. The trucks, trailer, flatbed trailer, transporting of a bob cat create much noise and dust on our dirt road. Colton Hentges drives the red truck and his employee drives the white truck. Here is a prime example of what we have experienced over this ongoing ordeal with Hentges. Just today, July 31, 2014 at 9 a.m., the employee is driving the white truck with a red dump -box trailer and dropped off the dump box trailer at 21310 Meadow Lane and drove out with the white truck at 9:06 Again, the white truck came and went at 12:30 p.m. Outside of the 21310 location on any given day you can find trucks, trailers, red flat -bed trailer, detached snowplows in the yard in an attempted to be concealed with black mesh netting. I believe we know and Henges know equipment stored there is to be nothing more than an enclosed trailer and his truck. There are to be no employees coming to 21310 or a display of equipment. We are tired of Hentges doing whatever they want. This is a neighborhood and how many time must it be proved Hentges are not considerate neighbors and even worse they now have a booming business where they carry -on however they please. In summary, this neighborhood has put up with enough from Hentges business habits. Please do not allow a Home Occupation to 21310 Meadow Lane because they have shown too many times to count the business does not fit in this neighborhood. Why would you even consider giving permission to someone who continues to violate any guidelines you have already communicated? What would happen with a permit? Please help us. Sincerely, Diana & Mike Arens 21427 Meadow Lane Corcoran 763 - 420 -3195 August 2, 2014 Attn: City Administrator City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Dear City Administrator: We are writing in response to the Notice of Intent for Special Home Occupation (City File No. 14 -012). As residents on Meadow Lane for over 10 years, we are greatly impacted by the business operations of our neighbors at 21310 Meadow Lane. Already, the newly resurfaced road is in disrepair thanks to the heavy truck traffic and increased frequency on the road, to and from the above address. We estimate 20 to 50 trips a day of various vehicles traveling back and forth to that address. The same white truck, alone, goes back and forth no less than 10 to 15 times a day. Not to mention other vehicles. This activity starts at 6 am or earlier and sometimes goes until 10 pm. It is not uncommon to hear a bobcat roaring after dark on any given night. Meadow Lane is a residential area that is not intended for commercial use or the volume of traffic that comes with a landscaping business operation. We are strongly opposed to the volume of traffic, noise, and road damage that has already occurred, much less giving them the Ok to increase the volume by granting their request. Again, we strongly opposed the request for Special Home Occupation (City File No. 14 -012) for Colton Hentges, " Hentges Lawn, Land, and Snow" at 21310 Meadow Lane. If you should choose to issue a Special Home Occupation (City File No. 14 -012), we, along with many of our neighbors, will consider legal action against the city. Issuing a Special Home Occupation (City File No. 14 -012) for this address devalues all residential property in the neighborhood. The fact that the present use of the property has been allowed to go on is already in violation of residential ordinances, is clearly detrimental to the neighborhood, and is negligent on the part of the city. Sincerely, Mark Lindstrom and Catherine Galascione 21406 Meadow Lane Corcoran, MN 55340 612 - 750 -1603 En3 -:.,' ', ti Re: Special Home Occupation (City File No. 14 -012) Dear City Administrator, I do not have a concern about Hentges storing their enclosed trailer at their location. My only concern is that they drive slowly and carefully when the trailer comes and goes, so that my children are not put in danger as they ride their bikes in the cul -de -sacs that we live between. Currently the trailer is picked up every morning and returned every evening, and the driver seems to be in a great hurry. If it were a commercial area this would not be a concern, but this is a residential road. We moved here so that it would be safe for our kids to play. Thank you for your consideration. Sincerely, 5 Catalin Dima 21324 Meadow Circle, Corcoran, MN 55340 612- 490 -3446 NOTICE OF INTENT FOR SPECIAL HOME OCCUPATION (City File No. 14 -012) Notice is hereby given from the City of Corcoran for a Special Home Occupation as described in Section 1030.100 of the Corcoran City Code. The request is to allow a Home Occupation for Colton Hentges' business " Hentges Lawn, Land, and Snow" at 21310 Meadow Lane. The request is to allow the storage of an enclosed trailer on the east side of the existing garage. No other business equipment will be stored on site. All other business equipment will be stored at their primary business address in Medina. No employees or customers will come to the home. A copy of the request is available at City Hall for review during normal business hours (8:00 a.m. — 4:00 p.m. Monday - Friday). As a property owner within 350 feet of the applicant, your written comments should be forwarded to the City Administrator within ten (10) days of this notice. Upon expiration of the comment period, the City Administrator shall determine if a permit should be issued, denied or forwarded to the City Council for review. Notice of this decision shall be sent to all persons who have submitted written comments. Kendra Lindahl, AICP City Planner July 28, 2014 . .. hajl �, )� '�' P197, E.'T.. August 5, 2014 City of Corcoran 8200 County Road 116, Corcoran, MN 55340 Attn: Kendra Undahl 21300 Meadow Lane Corcoran, Minnesota 5534D-9665 (763) 420 -8056 RE: City file no. 14 -012, Notice of intent for special home occupation To whom it may concern, We would like to voice our support for this Special Home Occupation. It is great to see the younger generation working hard to make a startup business happen in the difficult economy. As the closest property owner to them we can state that there has never been an issue with their operation from their home and we have no issues with any vehicles or trailers. His business has also been a source for seasonal employment for several of the high school boys in the neighborhood. If needed, we can be contacted using the contact information provided below Joel Christianson +1612-859-4194 joE�ILGhristiansoncinch5stes.c� Kim Christianson +1612-803-6240 kiM"&- 1r16Stians3ns.tRs Sincerely; Christianson & Kim Christianson Cc: file Hentges Home Occupation Summary 2013 1 /10 Home occupation application letter sent 1/14 Application received. Approved as Allowed, based on application. Business expanded? - 7/29 Complaint from neighborhood resident stating multiple vehicles were on site, business creating noise, traffic, etc. 8/12 Call from 2nd neighborhood resident stating 12 vehicles /equipment were on site. Noise, traffic, storage.. 8/12 Letter sent 10/9 Site inspection. Multiple vehicles /equipment on site. Final Notice sent 10 /11 Spoke with property/business owners. Set meeting to go over options. 10/18 Meeting with property/business owners; they are to submit a new application by the end of October 10/24 Application submitted. 10/29 Application review, report. 1115 Letter sent re: Code Review 12/5 Three vehicles on site. (Personal trucks) 12/13 Meeting with Owners. Equipment and vehicles removed from sight. Employees reporting to home ceased. (We will meet again in the spring allowing there are no issues this winter.) 2014 3/17 Complaint from neighborhood resident. Multiple vehicles returned to home. Operations started up at home site. Owner to remove 4/2 Site inspection. Partial operations /equipment remains at home site. Exterior storage issues. Owners working to remove. Meeting set for May 2. 4/29 Complaint received from 2nd party. 4/29 Complaint from a 3rd party. Noise, traffic, road damage, burning yard waste, business hours. Equipment storage 4/30 Complaint from 4th party. Traffic, noise, Hours of operations (Equipment running to IOpm in summer, all hours in winter) 511 Property/business owner stopped in to confirm meeting for May 2 Complaint from 5th party. Traffic, safety, hours of operation, noise, environmental concerns, road damage, equipment storage. Complaint from 6th Party. Traffic, noise, burning debris, bobcat operating, hours of operation. 5/2 Meeting with owners. All equipment to be removed. Owners to apply for Special Home Occupation by May 30. 5/7 Formal letter sent regarding meeting. 5/23 Equipment removed, Application received. Planning Project #14 -012. 7/3 Complaint received from neighbor. Equipment was on site. Hentges stated that they were doing some landscaping at home and that one of the skid loaders is personal use, (owned by William). 7/7 Complaint regarding equipment. 2 trucks and one bobcat / trailer on site. Signs of a boulder wall being constructed along backside of driveway. 7/10 Neighbor sent email complaint regarding business operation back to 8/2013. Pot holes, hours, equipment, etc. 7/29 Neighbor email complaint. Hours, noise CITY OF CORCORAN 8200 County Road 116, Corcoran, MN 55340 763.420.2288 — Office 763.420.6056 — Fax +SAY ry�} E -mail - general (aa)d.corcoran.mmus f Web Site - www.ci.corcoran,mn.us O LV `— HOME OCCUPATION APPLICATION PLEASE READ BEFORE COMPLETING THIS FORM. ONLY COMPLETE APPLICATIONS WILL BE ACCEPTED. The applicant is responsible for all information necessary to describe the Home Occupation and may be required to submit additional information if needed. 1. Property Owner Information. 2 Name :ili.wnn�]2v► c5 Address: a 4cA L!� City /State/ Zip: Lj- c. w � Phone Number:, Fax Number: E -mail Address: Applicant Information (if different then information given in question number 1). Name: �v Address: City /State/ Zip: Phone Number: Fax Number: E -mail Address: 3. Home Occupation Information. Name:✓ Phone Number: y Fax Number: E -mail Address: 4. Please describe the type of home occupation that you have. 5. 4 A F E E WE en did you start operating your home occupation? Where do you operate your home occupation (house, accessory building, etc.)? How much spac e (square footage) does your home occupation + What special equipment does your home occupation require? Do you have any outside storage for your home occupation? If so, please list the materials/ equipment that 1. te�L -s- ;12., stored outsid 10. Does your home occupation generate deliveries other than normal residential deliveries (i.e. U.S. Mail, UPS, etc.)? If so, please list the type and number of deliveries per week, month or year. 11. Does your home occupation generate more than 10 daily, non - residential trips to and from the property? If so, please list the number of trips that are generated per day. 12. Do you have customer visits on site? If so, please state the number of customer visits your home occupation generates per week, month or year. 13. Does your home occupation require additional parking spaces for customers? If so, please state the number of additional parking spaces your business requires. K s5 14. Do you have outside employees on site or reporting on site for assignments? If so, please state the number of outside employees your home occupation utilizes and the hire date for each employee. T 15. Do you have signs displayed for your home occupation? If so, please list the number, location and size of each sign displayed. V 16. What special vehicles do you use for your home occupation? Please list the number, type and size of each vehicle. 17. Does your home occupation generate any noise, odor or light? If so, please explain.++ p U art- J6 ✓+- D ' - 60 C, -WO e`er -,- 41---t- r7 /JYa •� .� i 18. To the best of your knowledge, does your home occupation generate any environmental concerns or issues? 19. Please provide any additional information that you feel is relevant to your home occupation application. �Z_ L3 � �r? � 4 '"� � ✓� f i'�tl V� t-zr �;zM� �!dLl� �7.�.� 5� Gc U IL,,-v :5 LlLd 6 /-� 164 ✓1d, _ 1 sv hfze- I declare that to the best of my/ our knowledge the information contained on this application is complete, true and correct. Signature of Applicant(s): Date: �' L Date: REVISED 4127149 Agenda Item 0 • • • L A N D F 0 R M From Site to Finish 0 105 South Fifth Avenue Suite 513 Minneapolis, MN 55401 TO: Corcoran City Council FROM: Mary Matze through Kendra Lindahl, Landform DATE: August 14, 2014 for the August 28, 2014 City Council Meeting RE: Policy for Development Signs Background Tel: 612- 252 -9070 Fax: 612 - 252 -9077 www.landform.net At the June 26, 2014 City Council meeting, staff was directed to prepare a policy for installing development signage in the City as an additional method of notifying the public of development proposals. Staff has drafted the enclosed development sign policy to increase awareness of proposed developments in the City. In accordance with Minnesota State Statutes, the standards of the City of Corcoran Code require the City to notify property owners of public hearings for relevant land use and development applications that live within 350 of the subject property. At a recent meeting, a Corcoran resident requested that the Council consider posting signs —like Plymouth and Medina —on properties with land use or development application. After researching standards of area cities, staff found that signs increase public awareness and engagement in land use applications and developments. The installation of signs strengthens the opportunity for community members who would not otherwise be aware of development and land use changes to participate in the public hearing process. Implementing a policy requiring the installation of signs announcing land use and development applications will reinforce existing standards in the City Code and will be compliant with Minnesota State Statutes. Staff researched the policies of surrounding cities to develop a policy for expanded public notification standards. We are developing Corcoran sign text based on the language used by the cities of Plymouth and Medina and are currently contacting sign companies for pricing. 2. Recommendation Staff recommends that the City Council approve the development sign policy and direct staff to proceed with ordering development signage, prepare an amendment to the fee schedule to include development sign fees and begin installing signage per this policy. Attachments 1. Corcoran Development Sign Policy LandformS1°, SensiblyGreensm and Site to Finish8m are service marks of Landform Engineering Company. CITY OF CORCO AN 8200 County Road 116, Corcoran, MN 55340 763.420.2288 — Office 763.420.6056 — Fax E -mail - general(cDd.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us DEVELOPMENT SIGN POLICY The following procedures detail the process for notifying the public about new development and other sites which are the subject of certain development proposals and /or certain amendments to City land use regulations. 1. Signs notifying the public of a proposed land use or development application shall be posted on properties that are being subdivided into three or more lots. 2. Signs shall be installed on all non - residential sites that are located within 500 lineal feet of any residential property and are the subject of any of the following applications: variance, conditional use permit, interim use permit, or major site plan including amendments thereto. "Residential property" shall include all properties within any RR, RSF, and RMF zoning district. 3. Signs shall be designed, acquired, maintained, installed, and removed by the City's Public Works department. Materials and procedures necessary to implement this section shall be procured and implemented under the direction of the City Administrator and /or City Planner. 4. The applicant shall pay a fee to cover the costs of installing and removing the signs. A new fee shall be charged each time a sign is required, and the fee shall be paid for each sign to be placed on the property. The fee will also cover the capital costs of the sign over time. 5. Signs required by this section shall be posted on the site so to be visible to the general public at least 10 calendar days prior to the scheduled consideration by the Planning Commission. The signs shall remain on the site until final City action has been taken on the application. 6. A minimum of one sign shall be placed on the site for each street frontage of the property. The City Administrator and /or City Planner shall have the authority to require additional signs if deemed necessary to provide adequate visibility of signage. 7. Failure to install signs shall not invalidate any such proceedings as set forth within the City Code. 8/28/14 Page 1 2014 Road Stabilization Program August 28, 2014 2014 ROAD STABILIZATION PROGRAM 2001 to 2011 —City has participated in costs to complete collector roads ($20,000 /yr) Residents along collector roads pay equal share � Residents on neighborhood roads pay for their own road 2012 = $35K City participation 2013 = $45K City participation 2014 assumes $40K to $55K City participation 2014 SPECIAL NOTES Adjustments from 2013 i Significant material cost increase (23.4 % /gallon) • Switch from Magnesium to Calcium Chloride • Reduce application rates (28.5% decrease) • Reevaluate costs to complete specific c -d -s Add Tessmer Road (0.5 Miles) Total Project costs could range from $95K to $110K Collector Rd assessments decreased (4 %) $118 /unit in 2014 vs. $123 /unit in 2013 Could be as low as $80 /unit if full $55K applied to collector road costs. C -D -S assessments mixed 2014 Final Project Costs The following information is a summary of the 2014 project costs and serves as the basis for the proposed assessments. 2014 Contractor Invoice Revenues from other agencies 2014 Final Project material cost Administrative Engineering Public Works (3 FTE x 20 hours) Total City Project management cost Total Project cost with material and PM $113,480.35 $9,465.20 $1047015.15 $17500.00 $1,391.00 $5,400.00 $8,291.00 $112,306.15 2014 Final Assessment Costs Assessments in previous years was based on material costs. PM time was covered via other general fund line items. Possible Assessment range is $104,015.15 to $110,000.00 Assessment presented at public hearing were based on project costs of $11 OK Decision: Assess per original $11 OK project cost or reduce assessment roll by $5,984.85 based on $104K material cost 2013 Collector - $123 /unit 2014 Collector (based on $11 OK project cost) - $118 /unit 2014 Collector (based on $104 +K project cost) - $103 /unit 2014 Assessment Roll for High Density Collector Roads $ 118.00 or $103.00 $ 59.00 or $51.50 $ 59.00 or $51.50 $ 118.00 or $103.00 $ 118.00 or $103.00 $ 118.00 or $103.00 $ 118.00 or $103.00 $ 118.00 or $103.00 Bechtold Road (Oakdale to CR 117) 10515 to 10845 22314 to 22465 22362 to 22480 Trail Haven Road (CR 30 to Oakdale) 9710 to 10035 21580 to 21600 10024 to 21324 21300 to 21427 21400 to 21420 BECHTOLD RD RUSH CREEK DR SUNSET LN TRAIL HAVEN RD SICORA LN MEADOW CIR MEADOW LN CIRCLE LN 2014 Assessment Roll for Low Density Collector Roads Bechtold Road (CR 10 to Oakdale) Stieg Road $118.00/$103.00 8690 to 8985 BECHTOLD RD $118.00/$103.00 19319 to 19880 STIEG RD 20403 to 20629 Bechtold Road $118.00/$103.00 00/$10300 $118.. Strehler Road (east of SCHUTTE RD LN (Strehler to CR 10) to CR 30) $59.00/$51.50 CR 19) HIDDEN PONDS $118.00/$103.00 9305 to 10290 BECHTOLD RD $118.00/$103.00 7970 to 23335 STREHLER RD $118.00/$103.00 Cain Road (CR 10 to 21000 .. $11800/$10300 Strehler Road (west of 8900 to 9305 $29.50/$26.75 CR30) HIGHLARNDD RIDGE $118.00/$103.00 CR 19) $118.00/$103.00 8220 to 9580 CAIN RD $118.00/$103.00 22325 to 23825 STREHLER RD $118.00/$103.00 Cain Road (CR 30 to Trial Haven Road (CR 50 $59.00/$51.50 23525 STREHLER RD CR117) $118.00/$103.00 20755 to 21801 HORSESHOE TRL $118.00/$103.00 $118.00/$103.00 10060 to 10855 CAIN RD $118.00/$103.00 Tessmer Road TESSMER RD $118.00/$103.00 $118.00/$103.00 $118.00/$103.00 $118.00/$103.00 OLD SETTLERS 6420 to 7203 6225 23825 $118.00/$103.00 20403 to 20629 RUSH MEADOW $118.00/$103.00 Trial Haven Road (CR 10 19100 to 19600 SCHUTTE RD LN to CR 30) $59.00/$51.50 20705 to 20945 HIDDEN PONDS $118.00/$103.00 8850 to 9625 DR $59.00/$51.50 21000 GREENVIEW CT $118.00/$103.00 8900 to 9305 $29.50/$26.75 10115 to 10205 HIGHLARNDD RIDGE $118.00/$103.00 21500 to 21540 Horseshoe TL (Willow $118.00/$103.00 Trial Haven Road (CR 50 - OI Settlers) to CR 10) $118.00/$103.00 20755 to 21801 HORSESHOE TRL $118.00/$103.00 7875 to 8750 $118.00/$103.00 Kalk Road $118.00/$103.00 Trail Haven Road (Oakdale to CR117) $118.00/$103.00 7340 to 7885 KALK RD $118.00/$103.00 10104 to 10800 $118.00/$103.00 Old Settlers and 70th $118.00/$103.00 Willow Drive and Larkin Avenue Road $118.00/$103.00 $118.00/$103.00 $118.00/$103.00 $118.00/$103.00 $118.00/$103.00 6280 to 7229 $59.00/$51.50 OLD SETTLERS 6420 to 7203 6225 $118.00/$103.00 RD 20700 to 20840 70TH AVE Schutte Road 19100 to 19600 SCHUTTE RD $118.00/$103.00 6280 to 7229 $59.00/$51.50 6215 to 6225 $118.00/$103.00 21300 to 21600 $118.00/$103.00 21525 to 21636 $118.00/$103.00 21524 to 21645 $59.00/$51.50 21565 to 21600 TRAIL HAVEN RD FOXLINE DR TREELINE DR TRAIL HAVEN RD TRAIL HAVEN RD WILLOW DR WILLOW DR LARKIN RD NYSTROM LN HOMESTEAD TRL CATES LONGHORN RD 2014 Assessment Roll for Local Corcoran Trail $49.24/$46.78 7720 to 7770 $24.62/$23.39 7775 to 8070 $49.24/$46.78 7710 to 7755 $24.62/$23.39 7780 to 8015 CORCORAN TRL E Fox Valley Drive $121.49/$115.42 9400 to 9536 CORCORAN TRL E Garden Lane $85.05/$80.80 9709 to 9927 CORCORAN TRL W Garrison LN, Lily Pond Lane Garrison RD, CORCORAN TRL W Larsen RD Iffews-1 $138.50/$131.58 8715 GARRISON LN $138.50/$131.58 23110 to 23216 GARRISON RD $138.50/$131.58 23105 to 23417 LARSEN RD $131.21/$124.65 9820 to 9829 CREEK VIEW CIR Jeffrey Lane and 9710 to 9848 RUSH CREEK BLVD Sundance Road Woodland Lane 9710 to 10300 SUNDANCE RD CORCORAN TRL E $123.80/$117.61 10205 to 10221 JEFFREY LN CORCORAN TRL E $123.80/$117.61 22107 to 22124 WOODLAND LN CORCORAN TRL W Lily Pond Lane CORCORAN TRL W $139.17/$132.21 9706 to 9916 LILY POND LN Maple Hill Road FOX VALLEY DR $ 773.15 7800 MAPLE HILL RD $ 541.20 7995 MAPLE HILL RD GARDEN LN Rush Creek Blvd $138.50/$131.58 8715 GARRISON LN $138.50/$131.58 23110 to 23216 GARRISON RD $138.50/$131.58 23105 to 23417 LARSEN RD $131.21/$124.65 9820 to 9829 CREEK VIEW CIR $131.21/$124.65 9710 to 9848 RUSH CREEK BLVD Sundance Road $72.82/$69.18 9710 to 10300 SUNDANCE RD Billing Procedures Pay Assessment in full within 45 days of Council approval: October 21St 2014, if approved this evening Pay Assessment after October 21St but before November 15, 2014 Late fee $10.00 if paid after November 1, 2014 If the Assessment is not paid by November 15, 2014, the amount owed will be certified to the County Auditor Amount owed will be added to property taxes to be paid in 2014. Additional interest and a surcharge will be added by the county 2014 Road Stabilization Program Public Comment City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2014 -49 Motion By: Seconded By: August 28, 2014 WHEREAS, pursuant to proper notice duly given as required by law, the council has met and heard and passed upon all objections to the proposed assessment for the improvement of dust control to the various streets within the city, NOW THEREFORE, BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF CORCORAN, Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the whole of the assessment to the city treasurer, with late fee charged. No late fee shall be charged if the entire assessment is paid within 45 days from the adoption of this resolution; and may, at any time thereafter, pay to the city treasurer the entire amount of the assessment remaining unpaid, with late fee charged, to December 31 of year in which such payment is made. 3. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid in the same manner as other municipal taxes. Additional interest and surcharge may be added by the county auditor. VOTING AYE ® Guenthner, Ken ® Asleson, Rich ® Cossette, Tom ® Lynch, Diane ® Thomas, Ron VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 28th day of August 2014. Kenneth Guenthner - Mayor ATTEST: City Seal Jeanie Heinecke — City Clerk CITY OF CORCORAN 2014 DUST CONTROL ROLE 8/22/2014 Bill Addressl Billing City I Billing State I Billing Zipi PIN 113 ase Charge 8690 BECHTOLD RD ROGERS MN 55374 16- 119 -23 -33 -0002 $118.00 8925 BECHTOLD RD ROGERS MN 55374 17- 8955 BECHTOLD RD ROGERS MN 55374 17- 8985 BECHTOLD RD ROGERS MN 55374 17- 9305 BECHTOLD RD ROGERS MN 55374 08- 9310 BECHTOLD RD ROGERS MN 55374 09- 9725 BECHTOLD RD ROGERS MN 55374 08- 9730 BECHTOLD RD ROGERS MN 55374 09- 9733 BECHTOLD RD ROGERS MN 55374 08- 9785 BECHTOLD RD ROGERS MN 55374 08- 9810 BECHTOLD RD ROGERS MN 55374 09- 9820 BECHTOLD RD ROGERS MN 55374 09- 9845 BECHTOLD RD ROGERS MN 55374 08- 9847 BECHTOLD RD ROGERS MN 55374 08- 10025 BECHTOLD RD ROGERS MN 55374 08- 10060 BECHTOLD RD ROGERS MN 55374 09- 10124 BECHTOLD RD ROGERS MN 55374 04- 10165 BECHTOLD RD ROGERS MN 55374 05- 10206 BECHTOLD RD ROGERS MN 55374 04- 10214 BECHTOLD RD ROGERS MN 55374 04- 10290 BECHTOLD RD ROGERS MN 55374 04- 10515 BECHTOLD RD ROGERS MN 55374 05- 10525 BECHTOLD RD ROGERS MN 55374 05- 10600 BECHTOLD RD ROGERS MN 55374 04- 10700 BECHTOLD RD ROGERS MN 55374 04- 10720 BECHTOLD RD ROGERS MN 55374 04- 10721 BECHTOLD RD ROGERS MN 55374 05- 10725 BECHTOLD RD ROGERS MN 55374 05- 10740 BECHTOLD RD ROGERS MN 55374 04- 10845 BECHTOLD RD ROGERS MN 55374 05- 20700 70TH AVE CORCORAN MN 55340 27- 20730 70TH AVE CORCORAN MN 55340 27- 20735 70TH AVE CORCORAN MN 55340 27- 20740 70TH AVE CORCORAN MN 55340 27- 20800 70TH AVE CORCORAN MN 55340 27- 20807 70TH AVE CORCORAN MN 55340 27- 20818 70TH AVE CORCORAN MN 55340 27- 20833 70TH AVE CORCORAN MN 55340 27- 20840 70TH AVE CORCORAN MN 55340 27- 6655 WILLOW DR CORCORAN MN 55340 33- 8220 CAIN RD CORCORAN MN 55340 23- 8270 CAIN RD CORCORAN MN 55340 23- 8300 CAIN RD CORCORAN MN 55340 23- 8540 CAIN RD CORCORAN MN 55340 14- 8695 CAIN RD CORCORAN MN 55340 15- 8707 CAIN RD CORCORAN MN 55340 15- 8722 CAIN RD CORCORAN MN 55340 14- 1 of 11 119 -23 -14 -0004 $118.00 119 -23 -14 -0003 $118.00 119 -23 -14 -0001 $118.00 119 -23 -44 -0001 $118.00 119 -23 -33 -0006 $118.00 119 -23 -14 -0004 $118.00 119 -23 -23 -0002 $118.00 119 -23 -14 -0003 $118.00 119 -23 -14 -0002 $118.00 119 -23 -23 -0003 $118.00 119 -23 -23 -0007 $118.00 119 -23 -14 -0013 $118.00 119 -23 -14 -0014 $118.00 119 -23 -11 -0002 $118.00 119 -23 -22 -0004 $118.00 119 -23 -33 -0003 $118.00 119 -23 -44 -0001 $118.00 119 -23 -33 -0002 $118.00 119 -23 -33 -0001 $118.00 119 -23 -32 -0003 $118.00 119 -23 -14 -0014 $118.00 119 -23 -14 -0013 $118.00 119 -23 -24 -0001 $118.00 119 -23 -23 -0001 $118.00 119 -23 -21 -0005 $118.00 119 -23 -11 -0007 $118.00 119 -23 -11 -0008 $118.00 119 -23 -22 -0003 $118.00 119 -23 -11 -0005 $118.00 119 -23 -44 -0022 $118.00 119 -23 -44 -0021 $118.00 119 -23 -44 -0025 $118.00 119 -23 -44 -0020 $118.00 119 -23 -44 -0019 $118.00 119 -23 -44 -0024 $118.00 119 -23 -44 -0018 $118.00 119 -23 -44 -0023 $118.00 119 -23 -44 -0017 $118.00 119 -23 -13 -0008 $118.00 119 -23 -22 -0003 $118.00 119 -23 -22 -0010 $118.00 119 -23 -22 -0009 $118.00 119 -23 -33 -0003 $118.00 119 -23 -44 -0001 $118.00 119 -23 -41 -0002 $118.00 119 -23 -31 -0002 $118.00 CITY OF CORCORAN 2014 DUST CONTROL ROLE 8/22/2014 Bill Addressl Billing City Billing State Billing zpj PIN I Base Charge 8810 CAIN RD CORCORAN MN 55340 14- 119 -23 -32 -0001 $118.00 8825 CAIN RD CORCORAN MN 55340 15- 9103 CAIN RD CORCORAN MN 55340 15- 9201 CAIN RD CORCORAN MN 55340 15- 9226 CAIN RD CORCORAN MN 55340 14- 9231 CAIN RD CORCORAN MN 55340 15- 9320 CAIN RD CORCORAN MN 55340 11- 9400 CAIN RD CORCORAN MN 55340 11- 9401 CAIN RD CORCORAN MN 55340 10- 9403 CAIN RD CORCORAN MN 55340 10- 9420 CAIN RD CORCORAN MN 55340 11- 9423 CAIN RD CORCORAN MN 55340 10- 9434 CAIN RD CORCORAN MN 55340 11- 9437 CAIN RD CORCORAN MN 55340 10- 9505 CAIN RD CORCORAN MN 55340 10- 9530 CAIN RD CORCORAN MN 55340 11- 9580 CAIN RD CORCORAN MN 55340 11- 10130 CAIN RD ROGERS MN 55374 02- 10160 CAIN RD ROGERS MN 55374 02- 10410 CAIN RD ROGERS MN 55374 02- 10415 CAIN RD ROGERS MN 55374 03- 10420 CAIN RD ROGERS MN 55374 02- 10430 CAIN RD ROGERS MN 55374 02- 10450 CAIN RD ROGERS MN 55374 02- 10540 CAIN RD ROGERS MN 55374 02- 10580 CAIN RD ROGERS MN 55374 02- 10620 CAIN RD ROGERS MN 55374 02- 10660 CAIN RD ROGERS MN 55374 02- 10855 CAIN RD ROGERS MN 55374 03- 21565 CATES LONGHORN RD CORCORAN MN 55340 33- 21585 CATES LONGHORN RD CORCORAN MN 55340 33- 21600 CATES LONGHORN RD CORCORAN MN 55340 33- 21400 CIRCLE LN CORCORAN MN 55340 10- 21401 CIRCLE LN CORCORAN MN 55340 10- 21410 CIRCLE LN CORCORAN MN 55340 10- 21415 CIRCLE LN CORCORAN MN 55340 10- 21420 CIRCLE LA HAMEL MN 55340 10- 7900 CORCORAN TRL E CORCORAN MN 55340 23- 7950 CORCORAN TRL E CORCORAN MN 55340 23- 7965 CORCORAN TRL E CORCORAN MN 55340 23- 8010 CORCORAN TRL E CORCORAN MN 55340 23- 8070 CORCORAN TRL E CORCORAN MN 55340 23- 7710 CORCORAN TRL W CORCORAN MN 55340 23- 7715 CORCORAN TRL W CORCORAN MN 55340 23- 7730 CORCORAN TRL W CORCORAN MN 55340 23- 7735 CORCORAN TRL W CORCORAN MN 55340 23- 7755 CORCORAN TRL W CORCORAN MN 55340 23- 2of11 119 -23 -41 -0001 $118.00 119 -23 -14 -0002 $118.00 119 -23 -11 -0001 $118.00 119 -23 -22 -0004 $118.00 119 -23 -12 -0001 $118.00 119 -23 -33 -0003 $118.00 119 -23 -33 -0004 $118.00 119 -23 -44 -0010 $118.00 119 -23 -44 -0003 $118.00 119 -23 -33 -0006 $118.00 119 -23 -44 -0005 $118.00 119 -23 -33 -0005 $118.00 119 -23 -44 -0001 $118.00 119 -23 -41 -0004 $118.00 119 -23 -32 -0009 $118.00 119 -23 -32 -0011 $118.00 119 -23 -33 -0007 $118.00 119 -23 -33 -0006 $118.00 119 -23 -32 -0002 $118.00 119 -23 -41 -0003 $118.00 119 -23 -31 -0001 $118.00 119 -23 -32 -0003 $118.00 119 -23 -32 -0004 $118.00 119 -23 -23 -0005 $118.00 119 -23 -23 -0004 $118.00 119 -23 -23 -0003 $118.00 119 -23 -23 -0002 $118.00 119 -23 -11 -0002 $118.00 119 -23 -41 -0006 $59.00 119 -23 -41 -0005 $59.00 119 -23 -41 -0003 $59.00 119 -23 -23 -0004 $118.00 119 -23 -23 -0006 $118.00 119 -23 -23 -0003 $118.00 119 -23 -23 -0005 $118.00 119 -23 -23 -0002 $118.00 119 -23 -32 -0009 $24.62 119 -23 -32 -0008 $24.62 119 -23 -32 -0012 $24.62 119 -23 -32 -0007 $24.62 119 -23 -32 -0006 $24.62 119 -23 -33 -0013 $49.24 119 -23 -33 -0002 $49.24 119 -23 -33 -0006 $49.24 119 -23 -33 -0003 $49.24 119 -23 -33 -0004 $49.24 CITY OF CORCORAN 2014 DUST CONTROL ROLE 8/22/2014 Bill Addressl Billing City Billing State Billing zpj PIN Base Charge 7780 CORCORAN TRL W CORCORAN MN 55340 23- 119 -23 -33 -0021 $24.62 7785 CORCORAN TRL W CORCORAN MN 55340 7798 CORCORAN TRL W CORCORAN MN 55340 7888 CORCORAN TRL W CORCORAN MN 55340 7915 CORCORAN TRL W CORCORAN MN 55340 8015 CORCORAN TRL W CORCORAN MN 55340 8030 CORCORAN TRL W CORCORAN MN 55340 8055 CORCORAN TRL W CORCORAN MN 55340 8075 CORCORAN TRL W CORCORAN MN 55340 7720 CORCORAN TRL E CORCORAN MN 55340 7745 CORCORAN TRL E CORCORAN MN 55340 7760 CORCORAN TRL E CORCORAN MN 55340 7770 CORCORAN TRL E CORCORAN MN 55340 7775 CORCORAN TRL E CORCORAN MN 55340 7780 CORCORAN TRL E CORCORAN MN 55340 7790 CORCORAN TRL E CORCORAN MN 55340 7800 CORCORAN TRL E CORCORAN MN 55340 7801 CORCORAN TRL E CORCORAN MN 55340 7895 CORCORAN TRL E CORCORAN MN 55340 23825 TESSMER RD LORETTO MN 55357 9820 CREEK VIEW CIR ROGERS MN 55374 9829 CREEK VIEW CIR ROGERS MN 55374 9400 FOX VALLEY DR CORCORAN MN 55340 9405 FOX VALLEY DR CORCORAN MN 55340 9410 FOX VALLEY DR CORCORAN MN 55340 9422 FOX VALLEY DR CORCORAN MN 55340 9425 FOX VALLEY DR CORCORAN MN 55340 9433 FOX VALLEY DR CORCORAN MN 55340 9500 FOX VALLEY DR CORCORAN MN 55340 9507 FOX VALLEY DR CORCORAN MN 55340 9512 FOX VALLEY DR CORCORAN MN 55340 9515 FOX VALLEY DR CORCORAN MN 55340 9520 FOX VALLEY DR CORCORAN MN 55340 9528 FOX VALLEY DR CORCORAN MN 55340 9531 FOX VALLEY DR CORCORAN MN 55340 9536 FOX VALLEY DR CORCORAN MN 55340 8900 FOXLINE DR CORCORAN MN 55340 8901 FOXLINE DR CORCORAN MN 55340 8919 FOXLINE DR CORCORAN MN 55340 8920 FOXLINE DR CORCORAN MN 55340 8939 FOXLINE DR CORCORAN MN 55340 9000 FOXLINE DR CORCORAN MN 55340 9001 FOXLINE DR CORCORAN MN 55340 9019 FOXLINE DR CORCORAN MN 55340 9037 FOXLINE DR CORCORAN MN 55340 9040 FOXLINE DR CORCORAN MN 55340 9101 FOXLINE DR CORCORAN MN 55340 3of11 23- 23- 23- 23- 23- 23- 23- 23- 23- 23- 23- 23- 23- 23- 23- 23- 23- 23- 07- 08- 08- 09- 09- 09- 09- 09- 09- 09- 09- 09- 09- 09- 09- 09- 09- 16- 16- 16- 16- 16- 16- 16- 16- 16- 16- 16- 119 -23 -33 -0014 $24.62 119 -23 -33 -0022 $24.62 119 -23 -32 -0010 $24.62 119 -23 -32 -0002 $24.62 119 -23 -32 -0003 $24.62 119 -23 -32 -0011 $24.62 119 -23 -32 -0004 $24.62 119 -23 -32 -0005 $24.62 119 -23 -33 -0009 $49.24 119 -23 -33 -0007 $49.24 119 -23 -33 -0010 $49.24 119 -23 -33 -0020 $49.24 119 -23 -33 -0024 $24.62 119 -23 -33 -0019 $24.62 119 -23 -33 -0018 $24.62 119 -23 -33 -0017 $24.62 119 -23 -33 -0023 $24.62 119 -23 -32 -0013 $24.62 119 -23 -21 -0001 $118.00 119 -23 -23 -0013 $131.21 119 -23 -23 -0011 $131.21 119 -23 -43 -0005 $121.49 119 -23 -43 -0006 $121.49 119 -23 -43 -0004 $121.49 119 -23 -43 -0003 $121.49 119 -23 -43 -0007 $121.49 119 -23 -43 -0008 $121.49 119 -23 -43 -0010 $121.49 119 -23 -42 -0007 $121.49 119 -23 -42 -0006 $121.49 119 -23 -42 -0008 $121.49 119 -23 -42 -0013 $121.49 119 -23 -42 -0012 $121.49 119 -23 -42 -0009 $121.49 119 -23 -42 -0011 $121.49 119 -23 -14 -0006 $118.00 119 -23 -14 -0021 $118.00 119 -23 -14 -0020 $118.00 119 -23 -14 -0007 $118.00 119 -23 -14 -0019 $118.00 119 -23 -14 -0009 $118.00 119 -23 -14 -0018 $118.00 119 -23 -14 -0017 $118.00 119 -23 -14 -0016 $118.00 119 -23 -14 -0011 $118.00 119 -23 -14 -0015 $118.00 CITY OF CORCORAN 2014 DUST CONTROL ROLE Bill Addressl Billing City Billing State Billing Zi 9117 FOXLINE DR CORCORAN MN 55340 9148 FOXLINE DR CORCORAN MN 55340 9200 FOXLINE DR CORCORAN MN 55340 9220 FOXLINE DR CORCORAN MN 55340 9239 FOXLINE DR CORCORAN MN 55340 9240 FOXLINE DR CORCORAN MN 55340 9259 FOXLINE DR CORCORAN MN 55340 9260 FOXLINE DR CORCORAN MN 55340 9305 FOXLINE DR CORCORAN MN 55340 9709 GARDEN LN ROGERS MN 55374 9710 GARDEN LN ROGERS MN 55374 9724 GARDEN LN ROGERS MN 55374 9725 GARDEN LN ROGERS MN 55374 9732 GARDEN LN ROGERS MN 55374 9800 GARDEN LN ROGERS MN 55374 9817 GARDEN LN ROGERS MN 55374 9820 GARDEN LN ROGERS MN 55374 9823 GARDEN LN ROGERS MN 55374 9830 GARDEN LN ROGERS MN 55374 9837 GARDEN LN ROGERS MN 55374 9840 GARDEN LN ROGERS MN 55374 9927 GARDEN LN ROGERS MN 55374 8715 GARRISON LN CORCORAN MN 55340 23110 GARRISON RD CORCORAN MN 55340 23120 GARRISON RD CORCORAN MN 55340 23210 GARRISON RD CORCORAN MN 55340 23216 GARRISON RD CORCORAN MN 55340 21000 GREENVIEW CT ROGERS MN 55374 20705 HIDDEN PONDS DR ROGERS MN 55374 20715 HIDDEN PONDS DR ROGERS MN 55374 20810 HIDDEN PONDS DR ROGERS MN 55374 20815 HIDDEN PONDS DR ROGERS MN 55374 20835 HIDDEN PONDS DR ROGERS MN 55374 20840 HIDDEN PONDS DR ROGERS MN 55374 20900 HIDDEN PONDS DR ROGERS MN 55374 20910 HIDDEN PONDS DR ROGERS MN 55374 20920 HIDDEN PONDS DR ROGERS MN 55374 20925 HIDDEN PONDS DR ROGERS MN 55374 20940 HIDDEN PONDS DR ROGERS MN 55374 20945 HIDDEN PONDS DR ROGERS MN 55374 10115 HIGHLAND RIDGE RD. ROGERS MN 55374 10120 HIGHLAND RIDGE RD. ROGERS MN 55374 10135 HIGHLAND RIDGE RD. ROGERS MN 55374 10150 HIGHLAND RIDGE RD. ROGERS MN 55374 10185 HIGHLAND RIDGE RD. ROGERS MN 55374 10200 HIGHLAND RIDGE RD. ROGERS MN 55374 10205 HIGHLAND RIDGE RD. ROGERS MN 55374 4of11 16- 119 -23 -11 -0022 16- 16- 16- 16- 16- 16- 16- 09- 08- 08- 08- 08- 08- 08- 08- 08- 08- 08- 08- 08- 08- 18- 18- 18- 18- 18- 03- 03- 03- 03- 03- 03- 03- 03- 03- 03- 03- 03- 03- 03- 03- 03- 03- 03- 03- 03- 8/22/2014 Base Charge 5118.00 119 -23 -11 -0010 $118.00 119 -23 -11 -0009 $118.00 119 -23 -11 -0008 $118.00 119 -23 -11 -0017 $118.00 119 -23 -11 -0007 $118.00 119 -23 -11 -0016 $118.00 119 -23 -11 -0006 $118.00 119 -23 -44 -0016 $118.00 119 -23 -13 -0015 $85.05 119 -23 -13 -0003 $85.05 119 -23 -13 -0004 $85.05 119 -23 -13 -0014 $85.05 119 -23 -13 -0005 $85.05 119 -23 -13 -0006 $85.05 119 -23 -13 -0012 $85.05 119 -23 -13 -0007 $85.05 119 -23 -13 -0011 $85.05 119 -23 -13 -0008 $85.05 119 -23 -13 -0010 $85.05 119 -23 -13 -0009 $85.05 119 -23 -12 -0004 $85.05 119 -23 -41 -0002 $138.50 119 -23 -41 -0007 $138.50 119 -23 -41 -0006 $138.50 119 -23 -41 -0005 $138.50 119 -23 -41 -0004 $138.50 119 -23 -43 -0005 $59.00 119 -23 -44 -0016 $59.00 119 -23 -44 -0017 $59.00 119 -23 -44 -0025 $59.00 119 -23 -44 -0009 $59.00 119 -23 -44 -0008 $59.00 119 -23 -44 -0005 $59.00 119 -23 -43 -0001 $59.00 119 -23 -43 -0002 $59.00 119 -23 -43 -0003 $59.00 119 -23 -44 -0007 $59.00 119 -23 -43 -0004 $59.00 119 -23 -44 -0006 $59.00 119 -23 -44 -0015 $29.50 119 -23 -44 -0020 $29.50 119 -23 -44 -0014 $29.50 119 -23 -44 -0019 $29.50 119 -23 -44 -0013 $29.50 119 -23 -44 -0018 $29.50 119 -23 -44 -0012 $29.50 CITY OF CORCORAN 2014 DUST CONTROL ROLE 8/22/2014 Bill Addressl Billing City Billing State Billing zipl PIN I Base Charge 21524 HOMESTEAD TRL CORCORAN MN 55340 28- 119 -23 -41 -0008 $118.00 21527 HOMESTEAD TRL CORCORAN MN 55340 21536 HOMESTEAD TRL CORCORAN MN 55340 21539 HOMESTEAD TR CORCORAN MN 55340 21625 HOMESTEAD TRL CORCORAN MN 55340 21630 HOMESTEAD TRL CORCORAN MN 55340 21635 HOMESTEAD TRL CORCORAN MN 55340 21645 HOMESTEAD TRL CORCORAN MN 55340 20755 HORSESHOE TRL CORCORAN MN 55340 21020 HORSESHOE TRL CORCORAN MN 55340 21030 HORSESHOE TRL CORCORAN MN 55340 21033 HORSESHOE TRL CORCORAN MN 55340 21050 HORSESHOE TRL CORCORAN MN 55340 21070 HORSESHOE TRL CORCORAN MN 55340 21090 HORSESHOE TRL CORCORAN MN 55340 21124 HORSESHOE TRL CORCORAN MN 55340 21150 HORSESHOE TRL CORCORAN MN 55340 21200 HORSESHOE TRL CORCORAN MN 55340 21250 HORSESHOE TRL CORCORAN MN 55340 21300 HORSESHOE TRL CORCORAN MN 55340 21404 HORSESHOE TRL CORCORAN MN 55340 21405 HORSESHOE TRL CORCORAN MN 55340 21801 HORSESHOE TRL CORCORAN MN 55340 10205 JEFFREY LN ROGERS MN 55374 10213 JEFFREY LN ROGERS MN 55374 10218 JEFFREY LN ROGERS MN 55374 10221 JEFFREY LN ROGERS MN 55374 7340 KALK RD CORCORAN MN 55340 7360 KALK RD CORCORAN MN 55340 7400 KALK RD CORCORAN MN 55340 7450 KALK RD CORCORAN MN 55340 7500 KALK RD CORCORAN MN 55340 7620 KALK RD CORCORAN MN 55340 7705 KALK RD CORCORAN MN 55340 7710 KALK RD CORCORAN MN 55340 7800 KALK RD CORCORAN MN 55340 7801 KALK RD CORCORAN MN 55340 7885 KALK RD CORCORAN MN 55340 21300 LARKIN RD CORCORAN MN 55340 21025 LARKIN RD CORCORAN MN 55340 21115 LARKIN RD CORCORAN MN 55340 21125 LARKIN RD CORCORAN MN 55340 21201 LARKIN RD CORCORAN MN 55340 21300 LARKIN RD CORCORAN MN 55340 21301 LARKIN RD CORCORAN MN 55340 21400 LARKIN RD CORCORAN MN 55340 21420 LARKIN RD CORCORAN MN 55340 5of11 28- 28- 28- 28- 28- 28- 28- 34- 34- 34- 34- 34- 34- 34- 34- 34- 34- 34- 34- 34- 34- 33- 04- 04- 04- 04- 2 7- 2 7- 2 7- 2 7- 2 7- 2 7- 22- 22- 22- 22- 22- 2 7- 2 7- 2 7- 2 7- 2 7- 2 7- 2 7- 2 7- 2 7- 119 -23 -44 -0007 $118.00 119 -23 -41 -0007 $118.00 119 -23 -44 -0008 $118.00 119 -23 -44 -0009 $118.00 119 -23 -41 -0011 $118.00 119 -23 -44 -0010 $118.00 119 -23 -44 -0011 $118.00 119 -23 -41 -0003 $118.00 119 -23 -13 -0004 $118.00 119 -23 -13 -0002 $118.00 119 -23 -42 -0002 $118.00 119 -23 -24 -0004 $118.00 119 -23 -24 -0005 $118.00 119 -23 -24 -0006 $118.00 119 -23 -21 -0003 $118.00 119 -23 -24 -0003 $118.00 119 -23 -24 -0002 $118.00 119 -23 -24 -0001 $118.00 119 -23 -22 -0001 $118.00 119 -23 -22 -0002 $118.00 119 -23 -32 -0002 $118.00 119 -23 -42 -0006 $118.00 119 -23 -33 -0007 $123.80 119 -23 -33 -0008 $123.80 119 -23 -33 -0009 $123.80 119 -23 -32 -0004 $123.80 119 -23 -24 -0002 $118.00 119 -23 -24 -0003 $118.00 119 -23 -24 -0004 $118.00 119 -23 -21 -0005 $118.00 119 -23 -21 -0006 $118.00 119 -23 -21 -0004 $118.00 119 -23 -33 -0004 $118.00 119 -23 -34 -0003 $118.00 119 -23 -34 -0002 $118.00 119 -23 -33 -0005 $118.00 119 -23 -33 -0002 $118.00 119 -23 -13 -0003 $118.00 119 -23 -42 -0004 $118.00 119 -23 -42 -0006 $118.00 119 -23 -42 -0007 $118.00 119 -23 -31 -0001 $118.00 119 -23 -23 -0003 $118.00 119 -23 -23 -0002 $118.00 119 -23 -23 -0001 $118.00 119 -23 -23 -0004 $118.00 CITY OF CORCORAN 2014 DUST CONTROL ROLE 8/22/2014 Bill Addressl Billing City Billing State Billing zpj PIN I Base Charge 21500 LARKIN RD CORCORAN MN 55340 27- 119 -23 -23 -0005 $118.00 21600 LARKIN RD CORCORAN MN 55340 23105 LARSEN RD CORCORAN MN 55340 23107 LARSEN RD CORCORAN MN 55340 23110 LARSEN RD CORCORAN MN 55340 23119 LARSEN RD CORCORAN MN 55340 23120 LARSEN RD CORCORAN MN 55340 23205 LARSEN RD CORCORAN MN 55340 23217 LARSEN RD CORCORAN MN 55340 23230 LARSEN RD CORCORAN MN 55340 23303 LARSEN RD CORCORAN MN 55340 23315 LARSEN RD CORCORAN MN 55340 23327 LARSEN RD CORCORAN MN 55340 23405 LARSEN RD CORCORAN MN 55340 23417 LARSEN RD CORCORAN MN 55340 9706 LILY POND LA HAMEL MN 55340 9712 LILY POND LN CORCORAN MN 55340 9718 LILY POND LN CORCORAN MN 55340 9800 LILY POND LN CORCORAN MN 55340 9808 LILY POND LN CORCORAN MN 55340 9815 LILY POND LN CORCORAN MN 55340 9820 LILY POND LN CORCORAN MN 55340 9900 LILY POND LN CORCORAN MN 55340 9901 LILY POND LN CORCORAN MN 55340 9913 LILY POND LN CORCORAN MN 55340 9916 LILY POND LN CORCORAN MN 55340 7800 MAPLE HILL RD LOT D45 CORCORAN MN 55340 7995 MAPLE HILL RD CORCORAN MN 55340 10024 MEADOW CIR CORCORAN MN 55340 21324 MEADOW CIR CORCORAN MN 55340 21300 MEADOW LN CORCORAN MN 55340 21310 MEADOW LN CORCORAN MN 55340 21313 MEADOW LN CORCORAN MN 55340 21325 MEADOW LN CORCORAN MN 55340 21406 MEADOW LN CORCORAN MN 55340 21414 MEADOW LN CORCORAN MN 55340 21417 MEADOW LN CORCORAN MN 55340 21422 MEADOW LN CORCORAN MN 55340 21427 MEADOW LN CORCORAN MN 55340 21525 NYSTROM LN CORCORAN MN 55340 21528 NYSTROM LN CORCORAN MN 55340 21535 NYSTROM LN CORCORAN MN 55340 21607 NYSTROM LN CORCORAN MN 55340 21617 NYSTROM LA HAMEL MN 55340 21627 NYSTROM LN CORCORAN MN 55340 21636 NYSTROM LN CORCORAN MN 55340 6420 OLD SETTLERS RD CORCORAN MN 55340 6of11 28- 17- 18- 18- 18- 18- 18- 18- 18- 18- 18- 18- 18- 18- 10- 10- 10- 10- 10- 10- 10- 10- 10- 10- 10- 24- 24- 10- 10- 10- 10- 10- 10- 10- 10- 10- 10- 10- 28- 28- 28- 28- 28- 28- 28- 35- 119 -23 -13 -0002 $118.00 119 -23 -33 -0001 $138.50 119 -23 -44 -0004 $138.50 119 -23 -41 -0008 $138.50 119 -23 -44 -0003 $138.50 119 -23 -41 -0009 $138.50 119 -23 -44 -0002 $138.50 119 -23 -44 -0001 $138.50 119 -23 -41 -0003 $138.50 119 -23 -43 -0008 $138.50 119 -23 -43 -0007 $138.50 119 -23 -43 -0006 $138.50 119 -23 -43 -0005 $138.50 119 -23 -43 -0004 $138.50 119 -23 -23 -0017 $139.17 119 -23 -23 -0016 $139.17 119 -23 -23 -0015 $139.17 119 -23 -23 -0014 $139.17 119 -23 -23 -0013 $139.17 119 -23 -23 -0009 $139.17 119 -23 -23 -0012 $139.17 119 -23 -23 -0011 $139.17 119 -23 -23 -0010 $139.17 119 -23 -22 -0015 $139.17 119 -23 -22 -0016 $139.17 119 -23 -43 -0015 $773.15 119 -23 -42 -0001 $541.20 119 -23 -22 -0006 $118.00 119 -23 -22 -0007 $118.00 119 -23 -22 -0009 $118.00 119 -23 -22 -0008 $118.00 119 -23 -22 -0010 $118.00 119 -23 -22 -0011 $118.00 119 -23 -22 -0012 $118.00 119 -23 -22 -0004 $118.00 119 -23 -22 -0013 $118.00 119 -23 -22 -0003 $118.00 119 -23 -22 -0014 $118.00 119 -23 -44 -0021 $118.00 119 -23 -44 -0015 $118.00 119 -23 -44 -0022 $118.00 119 -23 -44 -0018 $118.00 119 -23 -44 -0019 $118.00 119 -23 -44 -0020 $118.00 119 -23 -44 -0013 $118.00 119 -23 -31 -0002 $118.00 EL Bill Addressl 6575 OLD SETTLERS RD 5830 CHRISTMAS LAKE RD 6855 OLD SETTLERS RD 6900 OLD SETTLERS RD 6904 OLD SETTLERS RD 6905 OLD SETTLERS RD 6910 OLD SETTLERS RD 6925 OLD SETTLERS RD 7100 OLD SETTLERS RD 7131 OLD SETTLERS RD 7200 OLD SETTLERS RD 7203 OLD SETTLERS RD 9710 RUSH CREEK BLVD 9720 RUSH CREEK BLVD 9730 RUSH CREEK BLVD 9733 RUSH CREEK BLVD 9740 RUSH CREEK BLVD 9750 RUSH CREEK BLVD 9800 RUSH CREEK BLVD 9815 RUSH CREEK BLVD 9830 RUSH CREEK BLVD 9836 RUSH CREEK BLVD 9845 RUSH CREEK BLVD 9848 RUSH CREEK BLVD 22314 RUSH CREEK DR 22317 RUSH CREEK DR 22344 RUSH CREEK DR 22355 RUSH CREEK DR 22385 RUSH CREEK DR 22393 RUSH CREEK DR 22405 RUSH CREEK DR 22420 RUSH CREEK DR 22425 RUSH CREEK DR 22440 RUSH CREEK DR 22445 RUSH CREEK DR 22462 RUSH CREEK DR 22465 RUSH CREEK DR 20403 RUSH MEADOW LN 20411 RUSH MEADOW LN 20419 RUSH MEADOW LN 20500 RUSH MEADOW LN 20503 RUSH MEADOW LN 20512 RUSH MEADOW LN 20515 RUSH MEADOW LN 20600 RUSH MEADOW LN 20605 RUSH MEADOW LN 20610 RUSH MEADOW LN CITY OF CORCORAN 2014 DUST CONTROL ROLE Billing City Billi CORCORAN MN SHOREWOOD MN CORCORAN MN CORCORAN MN CORCORAN MN CORCORAN MN CORCORAN MN CORCORAN MN CORCORAN MN CORCORAN MN CORCORAN MN CORCORAN MN ROGERS MN ROGERS MN ROGERS MN ROGERS MN ROGERS MN ROGERS MN ROGERS MN ROGERS MN ROGERS MN ROGERS MN ROGERS MN ROGERS MN ROGERS MN ROGERS MN ROGERS MN ROGERS MN ROGERS MN ROGERS MN ROGERS MN ROGERS MN ROGERS MN ROGERS MN ROGERS MN ROGERS MN ROGERS MN ROGERS MN ROGERS MN ROGERS MN ROGERS MN ROGERS MN ROGERS MN ROGERS MN ROGERS MN ROGERS MN ROGERS MN State Billing Zi 55340 55331 55340 55340 55340 55340 55340 55340 55340 55340 55340 55340 55374 55374 55374 55374 55374 55374 55374 55374 55374 55374 55374 55374 55374 55374 55374 55374 55374 55374 55374 55374 55374 55374 55374 55374 55374 55374 55374 55374 55374 55374 55374 55374 55374 55374 55374 7of11 PIN 35- 119 -23 -32 -0001 34- 2 7- 2 7- 2 7- 2 7- 2 7- 2 7- 2 7- 2 7- 2 7- 2 7- 08- 08- 08- 08- 08- 08- 08- 08- 08- 08- 08- 08- 05- 05- 05- 05- 05- 05- 05- 05- 05- 05- 05- 05- 05- 02- 02- 02- 02- 02- 02- 02- 02- 02- 02- 8/22/2014 Base Charge 5118.00 119 -23 -11 -0001 $118.00 119 -23 -44 -0007 $118.00 119 -23 -44 -0006 $118.00 119 -23 -44 -0011 $118.00 119 -23 -43 -0001 $118.00 119 -23 -44 -0028 $118.00 119 -23 -43 -0005 $118.00 119 -23 -44 -0010 $118.00 119 -23 -42 -0002 $118.00 119 -23 -41 -0007 $118.00 119 -23 -42 -0005 $118.00 119 -23 -24 -0008 $131.21 119 -23 -24 -0007 $131.21 119 -23 -24 -0006 $131.21 119 -23 -23 -0016 $131.21 119 -23 -23 -0009 $131.21 119 -23 -23 -0008 $131.21 119 -23 -23 -0007 $131.21 119 -23 -23 -0015 $131.21 119 -23 -23 -0006 $131.21 119 -23 -23 -0005 $131.21 119 -23 -23 -0010 $131.21 119 -23 -23 -0004 $131.21 119 -23 -14 -0010 $59.00 119 -23 -14 -0012 $59.00 119 -23 -14 -0009 $59.00 119 -23 -14 -0011 $59.00 119 -23 -14 -0023 $59.00 119 -23 -14 -0022 $59.00 119 -23 -14 -0021 $59.00 119 -23 -14 -0017 $59.00 119 -23 -14 -0020 $59.00 119 -23 -14 -0016 $59.00 119 -23 -14 -0019 $59.00 119 -23 -14 -0015 $59.00 119 -23 -14 -0018 $59.00 119 -23 -21 -0005 $118.00 119 -23 -21 -0004 $118.00 119 -23 -21 -0003 $118.00 119 -23 -22 -0006 $118.00 119 -23 -22 -0011 $118.00 119 -23 -22 -0005 $118.00 119 -23 -22 -0010 $118.00 119 -23 -22 -0004 $118.00 119 -23 -22 -0009 $118.00 119 -23 -22 -0003 $118.00 CITY OF CORCORAN 2014 DUST CONTROL ROLE Bill Addressl Billing City Billing State Billing Zi 20617 RUSH MEADOW LA ROGERS MN 55374 20624 RUSH MEADOW LN ROGERS MN 55374 20629 RUSH MEADOW LN ROGERS MN 55374 19100 SCHUTTE RD CORCORAN MN 55340 19125 SCHUTTE RD CORCORAN MN 55340 19301 SCHUTTE RD CORCORAN MN 55340 19410 SCHUTTE RD CORCORAN MN 55340 19420 SCHUTTE RD CORCORAN MN 55340 19600 SCHUTTE RD CORCORAN MN 55340 21580 SICORA LN CORCORAN MN 55340 21600 SICORA LN CORCORAN MN 55340 19319 STIEG RD ROGERS MN 55374 19319 STIEG RD ROGERS MN 55374 19320 STIEG RD ROGERS MN 55374 19425 STIEG RD ROGERS MN 55374 19510 STIEG RD ROGERS MN 55374 19520 STIEG RD ROGERS MN 55374 19715 STIEG RD ROGERS MN 55374 19725 STIEG RD ROGERS MN 55374 19740 STIEG RD ROGERS MN 55374 19800 STIEG RD ROGERS MN 55374 19801 STIEG RD ROGERS MN 55374 19850 STIEG RD ROGERS MN 55374 19880 STIEG RD ROGERS MN 55374 7970 STREHLER RD CORCORAN MN 55340 8020 STREHLER RD CORCORAN MN 55340 8100 STREHLER RD CORCORAN MN 55340 8175 STREHLER RD CORCORAN MN 55340 22060 STREHLER RD CORCORAN MN 55340 22070 STREHLER RD CORCORAN MN 55340 22090 STREHLER RD CORCORAN MN 55340 22505 STREHLER RD CORCORAN MN 55340 22701 STREHLER RD CORCORAN MN 55340 22720 STREHLER RD CORCORAN MN 55340 22735 STREHLER RD CORCORAN MN 55340 22814 STREHLER RD CORCORAN MN 55340 22820 STREHLER RD CORCORAN MN 55340 22840 STREHLER RD CORCORAN MN 55340 22900 STREHLER RD CORCORAN MN 55340 22903 STREHLER RD CORCORAN MN 55340 23020 STREHLER RD CORCORAN MN 55340 23110 STREHLER RD CORCORAN MN 55340 23120 STREHLER RD CORCORAN MN 55340 23212 STREHLER RD CORCORAN MN 55340 23255 STREHLER RD CORCORAN MN 55340 23300 STREHLER RD CORCORAN MN 55340 23335 STREHLER RD CORCORAN MN 55340 8of11 PIN 02- 119 -23 -22 -0008 02- 02- 13- 13- 13- 13- 13- 13- 09- 09- 01- 01- 01- 01- 01- 01- 01- 01- 01- 01- 01- 01- 01- 21- 21- 21- 21- 16- 16- 16- 20- 20- 17- 20- 17- 17- 17- 17- 20- 17- 18- 18- 18- 19- 18- 19- 8/22/2014 Base Charge 5118.00 119 -23 -22 -0002 $118.00 119 -23 -22 -0007 $118.00 119 -23 -14 -0010 $118.00 119 -23 -41 -0002 $118.00 119 -23 -42 -0001 $118.00 119 -23 -13 -0002 $118.00 119 -23 -13 -0001 $118.00 119 -23 -21 -0004 $118.00 119 -23 -11 -0003 $118.00 119 -23 -11 -0005 $118.00 119 -23 -44 -0001 $118.00 119 -23 -43 -0002 $118.00 119 -23 -42 -0002 $118.00 119 -23 -42 -0001 $118.00 119 -23 -21 -0001 $118.00 119 -23 -31 -0002 $118.00 119 -23 -32 -0001 $118.00 119 -23 -32 -0005 $118.00 119 -23 -23 -0019 $118.00 119 -23 -23 -0021 $118.00 119 -23 -32 -0006 $118.00 119 -23 -23 -0022 $118.00 119 -23 -23 -0023 $118.00 119 -23 -42 -0013 $118.00 119 -23 -42 -0012 $118.00 119 -23 -13 -0005 $118.00 119 -23 -24 -0001 $118.00 119 -23 -34 -0006 $118.00 119 -23 -34 -0005 $118.00 119 -23 -43 -0001 $118.00 119 -23 -14 -0001 $118.00 119 -23 -13 -0001 $118.00 119 -23 -43 -0002 $118.00 119 -23 -12 -0002 $118.00 119 -23 -43 -0001 $118.00 119 -23 -34 -0003 $118.00 119 -23 -34 -0002 $118.00 119 -23 -32 -0004 $118.00 119 -23 -22 -0004 $118.00 119 -23 -32 -0003 $118.00 119 -23 -44 -0005 $118.00 119 -23 -44 -0006 $118.00 119 -23 -44 -0007 $118.00 119 -23 -11 -0002 $118.00 119 -23 -43 -0001 $118.00 119 -23 -12 -0003 $118.00 CITY OF CORCORAN 2014 DUST CONTROL ROLE 8/22/2014 Bill Addressl Billing City Billing State Billing zipl PIN I Base Charge 23525 STREHLER RD LORETTO MN 55357 19- 119 -23 -21 -0011 $59.00 23600 STREHLER RD LORETTO MN 55357 23651 STREHLER RD LORETTO MN 55357 23660 STREHLER RD LORETTO MN 55357 23700 STREHLER RD LORETTO MN 55357 23750 STREHLER RD LORETTO MN 55357 23785 STREHLER RD LORETTO MN 55357 23817 STREHLER RD LORETTO MN 55357 23825 STREHLER RD LORETTO MN 55357 9710 SUNDANCE RD ROGERS MN 55374 9715 SUNDANCE RD ROGERS MN 55374 9720 SUNDANCE RD ROGERS MN 55374 9730 SUNDANCE RD ROGERS MN 55374 9733 SUNDANCE RD ROGERS MN 55374 9800 SUNDANCE RD ROGERS MN 55374 9805 SUNDANCE RD ROGERS MN 55374 9820 SUNDANCE RD ROGERS MN 55374 9825 SUNDANCE RD ROGERS MN 55374 9831 SUNDANCE RD ROGERS MN 55374 9840 SUNDANCE RD ROGERS MN 55374 9945 SUNDANCE RD ROGERS MN 55374 9950 SUNDANCE RD ROGERS MN 55374 9955 SUNDANCE RD ROGERS MN 55374 9980 SUNDANCE RD ROGERS MN 55374 9990 SUNDANCE RD ROGERS MN 55374 10010 SUNDANCE RD ROGERS MN 55374 10020 SUNDANCE RD ROGERS MN 55374 10030 SUNDANCE RD ROGERS MN 55374 10080 SUNDANCE RD ROGERS MN 55374 10300 SUNDANCE RD ROGERS MN 55374 22362 SUNSET LN ROGERS MN 55374 22408 SUNSET LN ROGERS MN 55374 22411 SUNSET LN ROGERS MN 55374 22434 SUNSET LN ROGERS MN 55374 22449 SUNSET LN ROGERS MN 55374 22472 SUNSET LN ROGERS MN 55374 22475 SUNSET LN ROGERS MN 55374 22480 SUNSET LN ROGERS MN 55374 7875 TRAIL HAVEN RD CORCORAN MN 55340 7905 TRAIL HAVEN RD CORCORAN MN 55340 8095 TRAIL HAVEN RD HAMEL MN 55340 8175 TRAIL HAVEN RD CORCORAN MN 55340 8400 TRAIL HAVEN RD CORCORAN MN 55340 8401 TRAIL HAVEN RD CORCORAN MN 55340 8490 TRAIL HAVEN RD CORCORAN MN 55340 8645 TRAIL HAVEN RD CORCORAN MN 55340 8655 TRAIL HAVEN RD CORCORAN MN 55340 9of11 18- 19- 18- 18- 18- 19- 19- 19- 08- 08- 08- 08- 08- 08- 08- 08- 08- 08- 08- 08- 08- 08- 08- 08- 08- 08- 08- 08- 08- 05- 05- 05- 05- 05- 05- 05- 05- 21- 21- 21- 21- 22- 21- 22- 16- 16- 119 -23 -34 -0002 $118.00 119 -23 -21 -0010 $118.00 119 -23 -34 -0001 $118.00 119 -23 -33 -0002 $118.00 119 -23 -33 -0001 $118.00 119 -23 -23 -0003 $118.00 119 -23 -22 -0001 $118.00 119 -23 -22 -0003 $118.00 119 -23 -13 -0019 $72.82 119 -23 -24 -0009 $72.82 119 -23 -13 -0020 $72.82 119 -23 -13 -0021 $72.82 119 -23 -24 -0003 $72.82 119 -23 -13 -0022 $72.82 119 -23 -24 -0002 $72.82 119 -23 -13 -0023 $72.82 119 -23 -24 -0005 $72.82 119 -23 -21 -0012 $72.82 119 -23 -13 -0024 $72.82 119 -23 -22 -0009 $72.82 119 -23 -12 -0001 $72.82 119 -23 -21 -0016 $72.82 119 -23 -12 -0002 $72.82 119 -23 -12 -0003 $72.82 119 -23 -21 -0001 $72.82 119 -23 -21 -0014 $72.82 119 -23 -21 -0015 $72.82 119 -23 -21 -0004 $72.82 119 -23 -21 -0018 $72.82 119 -23 -14 -0008 $59.00 119 -23 -14 -0007 $59.00 119 -23 -14 -0001 $59.00 119 -23 -14 -0006 $59.00 119 -23 -14 -0002 $59.00 119 -23 -14 -0005 $59.00 119 -23 -14 -0003 $59.00 119 -23 -14 -0004 $59.00 119 -23 -41 -0010 $118.00 119 -23 -41 -0009 $118.00 119 -23 -41 -0008 $118.00 119 -23 -14 -0001 $118.00 119 -23 -21 -0002 $118.00 119 -23 -11 -0002 $118.00 119 -23 -22 -0001 $118.00 119 -23 -44 -0005 $118.00 119 -23 -44 -0003 $118.00 CITY OF CORCORAN 2014 DUST CONTROL ROLE Bill Addressl Billing City Billing State Billing Zi 8750 TRAIL HAVEN RD CORCORAN MN 55340 8850 TRAIL HAVEN RD HAMEL MN 55340 8900 TRAIL HAVEN RD CORCORAN MN 55340 8901 TRAIL HAVEN RD CORCORAN MN 55340 9010 TRAIL HAVEN RD CORCORAN MN 55340 9017 TRAIL HAVEN RD CORCORAN MN 55340 9035 TRAIL HAVEN RD CORCORAN MN 55340 9120 TRAIL HAVEN RD CORCORAN MN 55340 9125 TRAIL HAVEN RD CORCORAN MN 55340 9223 TRAIL HAVEN RD CORCORAN MN 55340 9247 TRAIL HAVEN RD CORCORAN MN 55340 9415 TRAIL HAVEN RD CORCORAN MN 55340 9425 TRAIL HAVEN RD CORCORAN MN 55340 9435 TRAIL HAVEN RD CORCORAN MN 55340 9475 TRAIL HAVEN RD CORCORAN MN 55340 9515 TRAIL HAVEN RD CORCORAN MN 55340 9625 TRAIL HAVEN RD CORCORAN MN 55340 9710 TRAIL HAVEN RD CORCORAN MN 55340 9714 TRAIL HAVEN RD CORCORAN MN 55340 9735 TRAIL HAVEN RD CORCORAN MN 55340 9823 TRAIL HAVEN RD CORCORAN MN 55340 9837 TRAIL HAVEN RD CORCORAN MN 55340 9901 TRAIL HAVEN RD CORCORAN MN 55340 9933 TRAIL HAVEN RD CORCORAN MN 55340 9945 TRAIL HAVEN RD CORCORAN MN 55340 10035 TRAIL HAVEN RD CORCORAN MN 55340 10104 TRAIL HAVEN RD ROGERS MN 55374 10150 TRAIL HAVEN RD ROGERS MN 55374 10170 TRAIL HAVEN RD ROGERS MN 55374 10210 TRAIL HAVEN RD ROGERS MN 55374 10215 TRAIL HAVEN RD ROGERS MN 55374 10220 TRAIL HAVEN RD ROGERS MN 55374 10400 TRAIL HAVEN RD ROGERS MN 55374 10405 TRAIL HAVEN RD ROGERS MN 55374 10410 TRAIL HAVEN RD ROGERS MN 55374 10440 TRAIL HAVEN RD ROGERS MN 55374 10500 TRAIL HAVEN RD ROGERS MN 55374 10600 TRAIL HAVEN RD ROGERS MN 55374 10690 TRAIL HAVEN RD ROGERS MN 55374 10765 TRAIL HAVEN RD ROGERS MN 55374 10800 TRAIL HAVEN RD ROGERS MN 55374 21500 TREELINE DR CORCORAN MN 55340 21510 TREELINE DR CORCORAN MN 55340 21515 TREELINE DR CORCORAN MN 55340 21520 TREELINE DR CORCORAN MN 55340 21525 TREELINE DR CORCORAN MN 55340 21530 TREELINE DR CORCORAN MN 55340 10 of 11 PIN 15- 119 -23 -32 -0006 15- 15- 16- 15- 16- 16- 15- 16- 16- 16- 09- 09- 09- 09- 09- 09- 10- 10- 09- 09- 09- 09- 09- 09- 10- 03- 03- 03- 03- 04- 03- 03- 04- 03- 03- 03- 03- 03- 04- 03- 16- 16- 16- 16- 16- 16- 8/22/2014 Base Charge 5118.00 119 -23 -32 -0010 $118.00 119 -23 -32 -0001 $118.00 119 -23 -14 -0001 $118.00 119 -23 -23 -0001 $118.00 119 -23 -14 -0022 $118.00 119 -23 -14 -0014 $118.00 119 -23 -21 -0001 $118.00 119 -23 -11 -0005 $118.00 119 -23 -11 -0003 $118.00 119 -23 -11 -0002 $118.00 119 -23 -44 -0004 $118.00 119 -23 -44 -0003 $118.00 119 -23 -44 -0019 $118.00 119 -23 -44 -0018 $118.00 119 -23 -41 -0003 $118.00 119 -23 -41 -0007 $118.00 119 -23 -23 -0008 $118.00 119 -23 -23 -0007 $118.00 119 -23 -14 -0003 $118.00 119 -23 -14 -0002 $118.00 119 -23 -14 -0001 $118.00 119 -23 -11 -0008 $118.00 119 -23 -11 -0007 $118.00 119 -23 -11 -0006 $118.00 119 -23 -22 -0005 $118.00 119 -23 -33 -0006 $118.00 119 -23 -33 -0005 $118.00 119 -23 -33 -0010 $118.00 119 -23 -33 -0009 $118.00 119 -23 -44 -0010 $118.00 119 -23 -33 -0001 $118.00 119 -23 -32 -0004 $118.00 119 -23 -41 -0002 $118.00 119 -23 -32 -0003 $118.00 119 -23 -32 -0002 $118.00 119 -23 -32 -0001 $118.00 119 -23 -23 -0003 $118.00 119 -23 -22 -0008 $118.00 119 -23 -11 -0001 $118.00 119 -23 -22 -0005 $118.00 119 -23 -11 -0015 $118.00 119 -23 -11 -0014 $118.00 119 -23 -14 -0013 $118.00 119 -23 -11 -0013 $118.00 119 -23 -14 -0012 $118.00 119 -23 -11 -0012 $118.00 CITY OF CORCORAN 2014 DUST CONTROL ROLE 8/22/2014 Bill Addressl Billing City Billing State Billing zipl PIN I Base Charge 21540 TREELINE DR CORCORAN MN 55340 16- 119 -23 -11 -0011 $118.00 6215 WILLOW DR CORCORAN MN 55340 33- 6221 WILLOW DR CORCORAN MN 55340 33- 6225 WILLOW DR CORCORAN MN 55340 33- 6280 WILLOW DR CORCORAN MN 55340 33- 6300 WILLOW DR CORCORAN MN 55340 33- 6315 WILLOW DR CORCORAN MN 55340 33- 6320 WILLOW DR CORCORAN MN 55340 33- 6330 WILLOW DR CORCORAN MN 55340 33- 6501 WILLOW DR CORCORAN MN 55340 33- 6603 WILLOW DR CORCORAN MN 55340 33- 6620 WILLOW DR CORCORAN MN 55340 33- 6675 WILLOW DR CORCORAN MN 55340 33- 6685 WILLOW DR CORCORAN MN 55340 33- 6705 WILLOW DR CORCORAN MN 55340 33- 6715 WILLOW DR CORCORAN MN 55340 33- 6721 WILLOW DR CORCORAN MN 55340 33- 6855 WILLOW DR CORCORAN MN 55340 33- 6915 WILLOW DR CORCORAN MN 55340 28- 6925 WILLOW DR CORCORAN MN 55340 28- 7145 WILLOW DR CORCORAN MN 55340 28- 7200 WILLOW DR CORCORAN MN 55340 28- 7229 WILLOW DR CORCORAN MN 55340 28- 22107 WOODLAND LN ROGERS MN 55374 04- 22109 WOODLAND LN ROGERS MN 55374 04- 22110 WOODLAND LN ROGERS MN 55374 04- 22115 WOODLAND LN ROGERS MN 55374 04- 22120 WOODLAND LN ROGERS MN 55374 04- 22124 WOODLAND LN ROGERS MN 55374 04- 11 of 11 119 -23 -34 -0005 $59.00 119 -23 -34 -0004 $59.00 119 -23 -34 -0002 $59.00 119 -23 -44 -0004 $118.00 119 -23 -44 -0003 $118.00 119 -23 -42 -0002 $118.00 119 -23 -44 -0002 $118.00 119 -23 -44 -0001 $118.00 119 -23 -41 -0002 $118.00 119 -23 -13 -0001 $118.00 119 -23 -14 -0001 $118.00 119 -23 -13 -0002 $118.00 119 -23 -13 -0003 $118.00 119 -23 -13 -0005 $118.00 119 -23 -13 -0007 $118.00 119 -23 -12 -0001 $118.00 119 -23 -21 -0001 $118.00 119 -23 -43 -0009 $118.00 119 -23 -43 -0008 $118.00 119 -23 -42 -0005 $118.00 119 -23 -41 -0002 $118.00 119 -23 -42 -0004 $118.00 119 -23 -33 -0012 $123.80 119 -23 -33 -0010 $123.80 119 -23 -33 -0013 $123.80 119 -23 -33 -0011 $123.80 119 -23 -33 -0014 $123.80 119 -23 -33 -0015 $123.80 Total $53,951.95 STAFF REPORT Agenda Item. 10b. Council Meeting: Prepared By: August 28, 2014 Brad Martens Topic: Action Required: 2015 Budget Direction Summary: At the July 24, 2014 City Council meeting staff presented a draft 2015 budget. The City Council reviewed the item and directed staff to make the following changes prior to bringing back for another review: • Remove the costs related to televising City Council meetings as they were cost prohibitive. Include a contribution to the City's reserve to increase our unrestricted fund balance. Staff has made those changes as well as further refined the budget. A second draft is attached to this report. I have outlined each change from the previously presented draft below: Expenditures: • 41900 -360 Insurance: Increased from $66,750 to $67,400 based on new data. • 41951 -530 Facility Assets: Decreased from $34,800 to $6,500 removing costs for televising City Council meetings. • 42200 -300 Professional Services: Increased from $250,000 to $275,895 based upon actual fire contract numbers o Contracts are primarily based on market values. Corcoran market values increased significantly from the previous year as compared to surrounding communities. This increased our portion of fire contracts more than expected. • 41900 -700 Transfer to Other Funds - Infrastructure /Shannon Lane: Decreased from $18,000 to $16,000 after reducing amount owed to fund by the dollar value of assessments to be paid to the fund. • 41900 -700 Transfer to Other Funds - Reserve Contribution: Added a $20,000 contribution to reserves. • 42100 -111 Overtime Events: Decreased from $15,000 to $10,000 (moved $5,000 to 42101 -111) • 42101 -100 Wages and Salaries: Decreased from $101,100 to $89,100 based upon scheduling changes. • 42101 -111 Overtime Events: Added this account and moved $5,000 from 42100- 111 to this fund as mentioned above. • 42101 -121 PERA: Decreased from $4,000 to $2,100. • 42101 -122 FICA /SS: Decreased from $6,206 to $5,524. • 42101 -126 Medicare: Decreased from $1,451 to $1,292. • 42102 -131 Employer Paid Health: Increased from $8,350 to $16,387 due to additional employee moving to City health insurance plan. Page 2 Revenues: 43100 -33418 MSA Road Maint. Fund: Decreased from $125,000 to $120,000 due to change in MSA allotment calculation. In summary, the updated 2015 budget increases the projected levy amount by $38,541 from the first draft. The following table gives a big picture overview of the updated 2015 budget related to property taxes and tax rate as compared to the 2014 budget. As you see in the table, while property taxes in the draft 2015 budget are higher than 2014, the overal tax rate decreases by 0.77 %. The reason for this is the 10.3% increase in tax capacity which took place from the previous year which can be attributed to the decertification of the TIF District, increased valuations, and new construction. A significant portion of increases to the draft 2015 budget are related to the debt service levy or costs related to accomplishing the goals of the City as shown in the following table. 2014 Draft 2015 Difference General Levy $2,743,280 $2,945,228 $202,489 or 7.4% Debt Levy (General Fund) $363,420 $440,727 $77,307 or 21.3% Total Levy $3,106,700 $3,386,496 $279,796 or 9.0% Tax Rate 49.74% 48.97% -0.77 or -1.5% As you see in the table, while property taxes in the draft 2015 budget are higher than 2014, the overal tax rate decreases by 0.77 %. The reason for this is the 10.3% increase in tax capacity which took place from the previous year which can be attributed to the decertification of the TIF District, increased valuations, and new construction. A significant portion of increases to the draft 2015 budget are related to the debt service levy or costs related to accomplishing the goals of the City as shown in the following table. In addition to the updated 2015 budget, the updated Financial Management Plan is attached to this report. It is requested that the City Council provide feedback to staff on any adjustments to be made or additional items to look into. The deadline for the 2015 budget is as follows: • September 11, 2014: Adopt Preliminary Levy • December 22, 2014: Adopt Final Levy and Budget Financial /Budget: The updated 2015 budget proposes a 9.0% property tax levy increase and results in a tax rate decrease of 0.77 %. The direct effects of the draft 2015 budget depend on the valuation change in individual properties. Properties with no change in valuation would see a decrease in City taxes while properties with increase valuations could see an increase. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being, and strive to deliver quality services in a highly professional, cost - effective, and friendly manner. Levy Increase from 2014 % of Levy Increase Debt Levy $77,307 28 CIP Installment $25,000 9 Transfer to Infrstructure Fund $16,000 6 Purchases moved out of CIP $6,500 2 Allocation to Reserves $20,000 7 All other items $81,148 48 Total $279,796 100 In addition to the updated 2015 budget, the updated Financial Management Plan is attached to this report. It is requested that the City Council provide feedback to staff on any adjustments to be made or additional items to look into. The deadline for the 2015 budget is as follows: • September 11, 2014: Adopt Preliminary Levy • December 22, 2014: Adopt Final Levy and Budget Financial /Budget: The updated 2015 budget proposes a 9.0% property tax levy increase and results in a tax rate decrease of 0.77 %. The direct effects of the draft 2015 budget depend on the valuation change in individual properties. Properties with no change in valuation would see a decrease in City taxes while properties with increase valuations could see an increase. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being, and strive to deliver quality services in a highly professional, cost - effective, and friendly manner. Page 3 FISCAL RESPONSIBILITY We believe that fiscal responsibility, and the prudent stewardship of public funds is essential for citizen confidence in government. OPEN AND HONEST COMMUNICATION We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. TREATING THE CITIZEN AS OUR CUSTOMER We believe that citizens are our customers and should be treated with courtesy, respect, and deserve the best services we can provide. PROFESSIONALISM We believe that continuous improvement is the mark of professionalism and are committed to applying this principle to the services we offer and the development of our employees. Options: 1. Review updated 2015 budget and direct staff on next steps. Recommendation: N/A Council Action: Review updated 2015 budget and direct staff on next steps. Attachments: 1. Updated 2015 Budget 2. Financial Management Plan City of Corcoran Financial Management Plan Final Draft as of August 28, 2014 NORTHLAND STRATEGIES Special Projects Group Contents Letter of Transmittal Executive Summary 1 Organizationof Plan ................................................................................................... ..............................1 StudyApproach ........................................................................................................... ............................... 2 Usingthe Plan ............................................................................................................... ..............................2 Conclusions and Recommendations .................................................................... ..............................2 Background 4 Summary........................................................................................................................ ............................... 4 Capital Improvement Plan 5 Overviewof Plan ......................................................................................................... ............................... 5 Sourceof Funding ....................................................................................................... ..............................6 DebtService .................................................................................................................. ............................... 6 BondRating ................................................................................................................... ..............................6 Table A - Capital Improvement Plan ..................................................................... ............................... 7 Table B - Debt Service Estimates ........................................................................... .............................10 Table C - Annual Estimated Future Property Tax levy for Debt Service ... .............................12 Financial Plans 13 Background................................................................................................................... .............................13 Key Factors ( Assumptions) ....................................................................................... .............................13 AllCity Funds Combined .......................................................................................... .............................15 General Fund Financial Plan .................................................................................... .............................17 Tax Increment Fund Financial Plan ....................................................................... .............................19 Debt Service Funds Financial Plan ........................................................................ .............................21 Special Revenue Funds Financial Plan ................................................................. .............................23 Utilities Fund Financial Plan .................................................................................... .............................25 Capital Projects Funds Financial Plan .................................................................. .............................27 Property Tax Levy Projections Report .................................................................. .............................29 Table D - Property Tax Levy, Tax Capacity, Tax Rates ...................................... .............................30 Appendix 31 Appendix A - Graph - All City Funds, Total Source and Use of Funds ....... .............................31 Appendix B - Graph - General Fund, Total Source and Use of Funds ....... .............................32 Appendix C -Graph - Projected Annual % Change in Property Tax Levy and Tax Rate.. 33 Appendix D - Graph - Projected Future Fund Balance Compared to Minimum ..............34 Appendix E - Graph - Cash Balances in City Funds ........................................ .............................35 Appendix F -Water Fund Pro Forma .................................................................... .............................36 Appendix G - Sanitary Sewer Fund Pro Forma ................................................. .............................38 Appendix H - Preliminary Utility Fee and Charges Schedule (Not Adopted) .....................40 Appendix I - 2015 Estimated Bonds ..................................................................... .............................41 Appendix J - 2016 Estimated Bonds ..................................................................... .............................42 Contents Appendix K - 2017 Estimated Bonds .................................................................... .............................43 Appendix L - 2018 Estimated Bonds .................................................................... .............................44 Appendix M - 2020 Estimated Bonds .................................................................. .............................45 NORTHLAND 10 SECURITIES August 28, 2014 Brad Martens City Administrator City of Corcoran, MN 8200 Co. Rd. 116 Corcoran, MN 55340 RE: Updated Financial Management Plan Dear Brad: Northland Securities, Inc. is pleased to present the City with an update to the City's Financial Management Plan, originally adopted by the City Council on September 13, 2012. Northland has prepared updated cash flow and fund balance projections and updated the financial plans for each of the city funds. The report presents our conclusions and recommendations to the City for on -going financial management. We appreciate the opportunity to work with the City. Sincerely, Tammy Omdal Manager of Northland Strategies /Senior Vice President 45 South 71h Street, Suite 2000, Minneapolis, MN 55402 Main: (612) 851 -5900 / Direct: (612) 8514992 / Email: rfifield @northlandsecurities.com Member FINRA and SIPC EXECUTIVE SUMMARY The Financial Management Plan (the "Plan ") is in- tended@to@ servemsmcguide @for(dhemn- goings anciale management of the City of Corcoran's (the "City ") 3. cash and fund balances. The Plan contains manage - mentw trategiesmnd@ identificationwf @ keydactorswnd@) assumptionse impactinge financiale performance.@ Thee Plan includes information on the level of estimated property tax levy needed to fund city services, capital improvement plans, and debt service. Future Coun- cil actions will impact the key assumptions that were used in the development of the Plan. 4 The@ City@firstmdoptedm &inancialdV4anagement@Plan@) on September 13, 2012. This Plan is an update to the original Plan from 2012. Information included in the Plan for the Utility Funds, which includes the Water Fund and the Sanitary Sewer Fund, and related fees and charges is based on prelim- inary estimates. The City plans to adopt a fee schedule as part of the 2015 budget process. Information on the key factors and assumptions, which the Plan is based upon, are provided in the "Financial Plans" section. Organization of Plan Thee'landsaorganizeddntoc ecsections: 1. Executive Summary provides information on the organization of the document, study approach, using the Plan, and conclusions and recommenda- tions. 2. Background discusses the historical context and financial@d ecisions @facing@thegCity.dnformation @is@) provided on key development and redevelopment factors that will have an impact on the assump- tionsr usedw toh nnodel pand(@project@future@,financial@) performance. Capital Improvement Plan and Debt Service Study providesc reformation @on4heCity'sddentifi�edTlans@) for vehicle, equipment, and facilities acquisition (including parks), street maintenance and im- provement, and water and sanitary sewer improve- ments. This includes estimates on project costs and sources of funds to pay for the improvements. In- formation on debt service is also included. Financial Plans are provided for the each of the City's@funds@�consolidated @by@fund@type). @)Theme nancial plans provide both historical, current, and future projected sources and uses of funds. The financial@plansd take @into @accountorurrentdevels@of@) service and revenues and future capital improve- ment plans and related debt service. 5. Appendix provides charts and summary data from the4itiancialgDlans. can<additiona(scheduleaofdhe*s- timated utility fees and charges used to develop the charges for services revenue shown in the Utility Funds is included in the Appendix to the Plan. This schedule of utility fees and charges included in the Plan has not been adopted by the City. Schedules for future estimated debt issuance, based on the CIP are also included in the Appendix. Executive Summary Study Approach The Plan was prepared by Northland Securities. The following steps were taken as part of the study pro- cess: City provided information on historical spending and revenues, capital improvement plans, and pri- or years budget information. Information provided by the City was organized, analyzed, and used to support the development of financialgDlans. Once@)the@financial@plans@xvere@updated@ then @sce - narios were considered and analyzed to determine impact on property tax levy and fees and charges. This included analysis and review of estimated potentials futures debts structuringa fore financials planning@ purposes ,@including@financial@impactwf@) a transition to a pay -go strategy for acquisition of annual capital equipment. • Cityc�taffi�mffi--redcpreliminarydnputmnd (feedback@) on the assumptions and desired outcomes. Itdso alsodmportant4o@noteaaspects @bfc ancialcperfor- mance not reviewed as part of this study: • Analysis of tax levy and fees and charges, includ- ing the sewer and water fees and charges, in com- parison to other cities. Using the Plan The Plan is intended to be a practical guide for the on- goings ancial @managementmfdhe@City.@Muchouf@) the information in the Plan has enduring value and will serve to continue to guide management decisions over a number of years. However, management of city funds is a dynamic system. Property tax law, property values, utility customer base, statutes and rules chang- es, actual cost of labor and materials and supplies will all vary from year to year impacting the assumptions in the Plan. The Plan should continue to be the founda- tion of an annual review by the City and management plan update. Conclusions and Recommendations The following conclusions and recommendations were identifiDpdmsm @result @bf4he@study: 1. Cash and Fund Balance. The City plans to spend down cash balances on improvement projects. The City'sdaxancrementc ancing @district@- vas@decerti- fh? d(atcthe@,Pndn fi 013.At4hectndcf- 013,4heQCity@) reported $1,823,614 of cash within the Tax Incre- ment Financing (TIF) Fund. Current plans estimate the tax increment funds will be spent down over the next few years. The reduction of cash within the@TIF&undc will (beooffsetdDy(andncreasing @overall@) cash position by the City, including cash available in the General Fund and the Utility Funds. The City should maintain a minimum cash bal- ance in the General Fund and other City funds that provides @)suf kient @)cash @)fk)w @)toeavoid @)the@)neede for @short @term @borrowing. @)The@financial @plans@in- cluded in the Plan are based on a maintaining the City's adopted policy for a minimum unrestricted fund balance equivalent to 35% of operating ex- penditure for the General Fund. This minimum is on the low end of minimum fund balance for the General Fund, as suggested by the Minnesota State Auditor. At this minimum level, the City will meet cashew@)requirements. @)However,@fund@ balance,@) asqDrojected, ovilkviot4De (at@acsuf&cientdeeveldoctover@) unanticipated events that may arise. A minimum Executive Summary 2. 3. fund balance of three months operating cash is rec- ommended for the water fund and sanitary sewer fund.@For4hec Dther c,City@funds,4hedinancialoplans@) are based on maintaining a reasonable positive balance, as determined by the City. Projections indicate, given certain key assumptions outlined in the Plan, along with active daily cash management, that the City will be able to maintain suf&cTent@r Lash4lDw (dn�bothdhecshortenddongderm@) to4neet4tsctash4iOwMeeds. Capital Equipment Acquisition. The City incurs interest expense related to biannual debt issuance to@financeeannual @)capital@)equipment@)acquisition.@) The City should consider a strategy to pay for an- nual (on- going) capital equipment acquisition on a pay -go basis. The Plan provides a strategy to do so. The strategy involves incrementally increasing the tax levy for capital equipment while slowly phas- ingmut@thec issuanceuf pxapitalwquipmentaxertifs, cates, at approximately $25,000 per year (see page 28 for estimated annual tax levy for capital). The annual amount of funding or tax levy supported needed for equipment, not including large one- time purchases, is estimated at about $115,000 per year. Funding Improvements to the Downtown Area. The Plan anticipates the City will move forward with approving street and utility improvements in the downtown area. The improvements are antici- pated to be funded from a combination of use of available tax increment funds and special assess - mentsdo(benefitingTroperty. c'roperty @ownersovill@) also need to pay the City's connection and trunk line@)availability@)fees @)and @)charges. @)The @)financial@) plans for the Water Fund and the Sanitary Sewer Fund are based on the assumption the City will have4he(authorityQandagree4oc anceQand6pread@) the collection of the connection and trunk line availability charges over ten years. 4. New Development. New development within the City will provide increased revenue to the General Fund and other funds. For example revenue from permit fees, an increase to tax base providing ca- pacity for an increase to the tax levy, and revenue to the utility funds in the form of connection and trunk line availability charges and on -going usage fees. The City should be conservative in its projec- tiona mfQfuture@growthgi.e.,@developc ancialoplans' based on approved development projects versus anticipated projects not yet approved). A conser- vativepa pproach eco@iinancialrplaning@)vill- elp@)toT ensure adequate revenue is available to pay for anticipated increased operating costs (city servic- es) and the infrastructure needed to support the growth.@)The@financial @plans@included@in@the@)Plan@) are based on conservative assumptions for growth in housing units, anticipating only projects pres- ently reviewed and approved. The rate of future development and addition of customers is a sig- nifir-ant @variablecfor4he@ City'sdong@termc ancial@) planning. Executive Summary 3 [:3ffdl:Cciaell1►IC The City of Corcoran is located on the western edge of the Twin Cities metropolitan area. The City's 2030 Comprehensive Plan reports an estimated 2010 popu- lation of around 5,800 and 1,900 households. Recently approved Metropolitan Council "Thrive MSP 2040" numbers show a 2040 population projection of 11,900 and 2040 household projection of 4,700. ( "Thrive MSP 2040" is the Metropolitan Council's new 30 -year com- prehensive plan for development in the seven - county region.) The land area for the City encompasses just under 36 square miles. Commercial and industrial development in the City is limited, primarily due to the lack of municipal water and sewer services and the absence of major transpor- tation corridors. The City recently completed a major improvement project to bring municipal water and sanitary sewer services to the City. The improvement project provides for connection to the metropolitan disposal system. The City's development plan for its downtown area provides an opportunity for additional economic de- velopment.@An@on-goingdinancial@planningoconsider- ation for the City is to provide public funding to assist with@ payingw@ portionwf @the@xost@tomf€er@)rnunicipale water and sanitary sewer services to the downtown area. The City plans to use available tax increment to reduce the cost of the project to property owners. Consider- ation will also be made to the use of special assessment authority4o4inance @agDortion@of4he@project@costs. The plan anticipates the City proceeds with a down - townlrojectoand@determines4oassess4DenefningTrop- erty owners a portion of the street improvement costs. For utility services, property owners will pay applica- ble residential equivalent units for Trunk Line Avail- able Charges and Connection Charges. TheCitychasoiotenadeeiinal (determinationdoq)roceed@) with the project to bring municipal sewer and water services to the downtown area. The scenario included in the plan provides the City with a "benchmark" for its decision making. Background 4 CAPITAL IMPROVEMENT PLAN AND DEBT SERVICE STUDY The City annually reviews its capital vehicle, equip- ment, facilities, and improvement project needs and prepares a multi -year plan. The Capital Improvement Plan (CIP) provides details on costs by year and pro- posed funding sources. The debt service study pro- vides information on current debt service and future estimated debt service based on the CIP. The information available on plans for future capital acquisition and improvements provided an important input@ into@)preparing @the@financial@)plansdincludedgin@) the( Flan.@T he4inancialTlans @arednclusiveamfcall(sources@) and uses of funds, both operating and non - operating. Table A, beginning on page 7, provides a summary of the City's capital acquisition and improvement plans. Overview of Plan The majority of the on -going costs included in the CIP are for on -going annual vehicle, equipment, and facili- ties needs. The four key categories of spending shown in the CIP are as follows: 1. Equipment, vehicles, and facilities Overdhemextdbve@yyears420154o @2019)cthecCityaantici- pates spending an average of about $240,000 per year on equipment, vehicles, and capital needs for facilities. Current plans anticipate the City issuing equipment certificateswvery@)two @years@)to@fund@)the@)plannedwx - penditures. Financial plans anticipate approximately $272,000@Dnc average @overdhe4iextc ec rearsammnnualo debt service (principal and interest) for equipment cer- tifirates .@The(gdebtQservicedsosupported @100 %cbyTrop - erty @taxdevy. @)The@financial @plan @forethecCapitald'roj - ects@ undo enticipatesmofi�ve @yearephasechnc@fmopay -gor strategy for the purchase of equipment, vehicles, and facilities costs. 2. Completion of public works facility This project began in 2012 and will be completed in 2014.oThe4otalc alwstimated ctostdswstimateddocbe@) $4,050,000. Bonds were issued in 2012 for the majority of the project cost with an additional $250,000 to be financed@ through(mcbonddssuancedn�2014.cCombined@) debt service will be supported by a combination of tax levy (94 %) and utility revenue (6 %). 3. Park facilities The CIP includes $2,320,000 in anticipated project spending beginning in year 2017 for park facility (land acquisition). The plan anticipates the issuance of gen- eral obligation bonds. The City may consider the use of property tax abatement authority for the project. The debt service on the bonds is anticipated to be paid by a tax levy. The Plan anticipates future debt ser- vice on bonds issued to acquire park facilities will be structured around the existing debt service levy, to the extent @it@is @feasiblecto@locso,@to @avoid @any@,signifiranto change in the total overall debt service levy. 4. Sanitary sewer and water improvements The City completed construction of an approximate $1,910,000 project to bring municipal water and sani- tary sewer connections into the City. The project in- cluded an agreement with Maple Grove for the pur- chase of municipal water. The majority of the project was paid from available tax increment revenue. TheQCity4iasmotanade(edinal @decision @ondheTroj ectdo@) Capital Improvement Plan and Debt Service Study 5 bring municipal water and sewer services to the City's downtown area, the project remains under review. However@ based conedirection@fromcCitycstaf )@tomssist@) withc ancialcplanning cpurposes,4hecPlancanticipates@) the approval of the project and use of tax increment to providemcsignifirant @share @of@funding @fordhe@project@) cost. The estimated project cost and funding sources is shown in a table on page 19 (DT Improvement Project). 5. Street improvement projects The City is reviewing options for street improvements, including paving of gravel streets. The CIP does not include any projects for street improvement at this time. The City has an existing special assessment pol- icy.@TheCitycanticipatesdhatcbenefitingQpropertyamwn- ers will pay a portion of future street improvements. What @)level,eif@)any, Hof @)City@4inancial@participation@is@) currently@ xxnknowmmndenotmnticipated @in@theefinan- cialTlans. future@ decisionsovill (beceficted(incapdates) to the CIP. Source of Funding The source of funding for the CIP includes either cash balance or bond proceeds or a combination thereof. Street improvement plans that will be included in fu- ture updates to the CIP will also include intergovern- mental revenue (municipal state aid). Debt Service TheCity(mnticipates4he4ssuanceamf &onds4oc ance@) certain capital improvements. Table B on page 10 provides a Debt Service Study, a summary of future estimated debt service by year. The annual debt service (principal and interest) on the proposed bondsdscalso4ncludeddn4hedinancialoplansdordhea debt service fund and utility fund. The preliminary estimates for debt service are based on future bond issuance and the following general terms and source of payment for debt service: • Equipmentc tertificatesTaid amvermotanoredhan@) 10 years, supported 100% by debt service tax levy. gBiannualdssuanceamf@-Lquipment @rertificates@) is planned to be phased out by year 2020 with a transition4omopay- go(strategy @over4heciext4ive@) years.) • Assessment portion of bonds to be paid over 15 years. Utility revenue portion of bonds paid over approx- imately 20 years. Property tax abatement bonds for park facility ac- quisition to be paid over 20 years. (The City has not authorized a property tax abatement project. The Plan@)includes@)financing @)for @)park @)improvements@) based on certain preliminary assumptions and au- thority to be used.) Theo alcsizing, cstructuring ,(anddnterestaatesavill@) depend @once projectc specifirscandcmarket ctonditionscate time of issuance. The amounts shown in the Plan are preliminary and for planning purposes only. Bond Rating The City's general obligation debt is currently rated "Al" by Moody's Investor Services. Moody's recently upgrade the City's rating from "A2" to "Al" on July 17, 2014. Capital Improvement Plan and Debt Service Study 2 TABLE A City of Corcoran Capital Improvement Plan Capital Improvement Plan and Debt Service Study 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total Equipment Acquisition Use of Funds: SE Sewer Lift Station at Lions Park 1,206,063 1,206,063 SE Water along 101 and booster 1,598,734 1,598,734 Use of Funds: 1,351,062 1,351,062 CR 116 (Western Loop) Trunk Water to Lennar 1,400,000 1,400,000 Total 2,804,797 1,351,062 1,400,000 - - 5,555,859 Source of Funds: Police Department 87,500 48,500 94,500 50,000 100,000 50,000 100,000 50,000 50,000 50,000 680,500 Public Works 240,150 41,000 225,000 165,000 165,000 165,000 165,000 50,000 50,000 50,000 1,316,150 Administration 6,500 - 50,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 161,500 Total 334,150 89,500 369,500 230,000 280,000 230,000 280,000 115,000 115,000 115,000 2,158,150 Source of Funds: Bond proceeds 423,650 449,500 295,000 165,000 1,333,150 Tax levy 50,000 75,000 100,000 115,000 115,000 115,000 115,000 115,000 800,000 Cash from fund 25,000 25,000 Developer Escrow /Prepayments - Use of prior year bond proceeds (89,500) 89,500 (155,000) 155,000 (115,000) 115,000 - - Tax increment funds 334,150 89,500 369,500 230,000 280,000 230,000 280,000 115,000 115,000 115,000 2,158,150 Utility Improvements Use of Funds: SE Sewer Lift Station at Lions Park 1,206,063 1,206,063 SE Water along 101 and booster 1,598,734 1,598,734 Downtown improvement project 1,351,062 1,351,062 CR 116 (Western Loop) Trunk Water to Lennar 1,400,000 1,400,000 Total 2,804,797 1,351,062 1,400,000 - - 5,555,859 Source of Funds: Bond proceeds 2,804,797 - - 1,400,000 - - - 4,204,797 Tax levy - Cash from fund Developer Escrow /Prepayments Use of prior year bond proceeds - Tax increment funds 1,351,062 1,351,062 Total 2,804,797 1,351,062 - 1,400,000 7 - 5,555,859 TABLE A - continued City of Corcoran Capital Improvement Plan 2014 2015 2016 2017 2018 Capital Improvement Plan and Debt Service Study 2019 2020 2021 2022 2023 Total Street Improvements 100,000 941,938 - 1,100,000 - - - - - 21141,938 Use of Funds: Hackamore Road, CR 116, CSAH 101 1,100,000 1,100,000 CSAH 101 Turn Lanes 100,000 100,000 Downtown streets improvements 941,938 941,938 Total 100,000 941,938 1,100,000 - - 2,141,938 Source of Funds: Bond proceeds - 933,786 - 1,100,000 - - - 2,033,786 Tax levy - Cash from fund - Developer Escrow /Prepayments 100,000 100,000 Use of prior year bond proceeds - Tax increment funds 8,152 8,152 Total 100,000 941,938 - 1,100,000 - - - - - 21141,938 Facilities and Parks Use of Funds: Public works facility 251,519 251,519 Park facility acquisition 2,320,000 2,320,000 Total 251,519 - 2,320,000 - - - - - 2,571,519 Source of Funds: Bond proceeds 251,519 - 2,320,000 - - - - - 2,571,519 Tax levy - Cash from fund Developer Escrow /Prepayments Use of prior year bond proceeds Tax increment funds Total 251,519 - 2,320,000 - - - - - 2,571,519 Total Use of Funds 3,490,466 2,382,500 369,500 Capital Improvement 1,380,000 230,000 TABLE A - continued Plan and Debt Service Study City of Corcoran 3,479,966 933,786 449,500 3,720,000 Capital Improvement Plan - 165,000 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total Total Capital Improvement Plan 75,000 100,000 115,000 115,000 TOTAL USE OF FUNDS Cash from fund - - 25,000 Equipment Acquisition 334,150 89,500 369,500 230,000 280,000 230,000 280,000 115,000 115,000 115,000 2,158,150 Utility Improvements 2,804,797 1,351,062 - 1,400,000 - - - - - - 5,555,859 Street Improvements 100,000 941,938 - 1,100,000 - - - - 2,141,938 Facilities 251,519 - 2,320,000 - - - - - 2,571,519 Total Use of Funds 3,490,466 2,382,500 369,500 3,950,000 1,380,000 230,000 280,000 115,000 115,000 115,000 12,427,466 SOURCE OF FUNDS Bond proceeds 3,479,966 933,786 449,500 3,720,000 1,395,000 - 165,000 - - - 10,143,252 Tax levy - - 50,000 75,000 100,000 115,000 115,000 115,000 115,000 115,000 800,000 Cash from fund - - 25,000 - - - - - - - 25,000 Developer Escrow /Prepayments 100,000 - - - - - - 100,000 Use of prior year bond proceeds (89,500) 89,500 (155,000) 155,000 (115,000) 115,000 - - - - Tax increment funds - 1,359,214 - - - - - - - - 1,359,214 Total Source of Funds 3,490,466 2,382,500 369,500 3,950,000 1,380,000 230,000 280,000 115,000 115,000 115,000 12,427,466 Note: 1. Equipment certificates are issued every two years. 2. The CR116 (Western Loop) is shown in year 2017; the City anticipates design and property acquisition in 2016 and construction in 2017 Issuance of bonds is estimated to occur in 2017. 3. The Hackamore Street Improvement is anticipated to be bonded and paid 100% by special assessments. Special assessments estimated to be collected over 4 years at 5% interest. TABLE B City of Corcoran Debt Service Study - Annual Principal and Interest by Calendar Payment Year and Source of Funds Based on Capital Improvement Plan (CIP) 2014 2015 2016 2017 2018 2019 2020 Capital Improvement Plan and Debt Service Study 2021 2022 2023 EXISTING DEBT Existing Debt Service Expense as of 12/31/2013: Northland Trust 2008 (Certificate) 99,661 100,219 99,614 99,888 Carroll County 2004 (PD Facility) 41,178 20,440 Bankwest 2010 30,916 30,329 30,730 29,911 29,864 30,758 30,593 Farmers 2010 30,916 30,329 30,730 29,911 29,864 30,758 30,593 G.O. 2012A Certificates 44,555 44,295 44,035 43,775 43,275 42,775 42,275 46,575 45,788 G.O. 2012B CIP Bonds 98,888 138,488 137,688 176,488 160,038 218,138 220,588 237,788 234,788 236,738 G.O. 2014A Bonds (Equipment) 55,640 50,601 50,874 50,140 50,396 50,360 50,025 50,646 50,220 G.O. 2014B Bonds 93,250 177,400 225,200 222,500 219,800 222,050 218,550 219,275 214,925 Total 346,114 512,989 570,797 656,046 535,680 592,624 596,458 552,938 550,496 501,883 Source of Funds for Existing Debt Service, Including Coverage: Property Tax 346,114 419,739 393,397 430,846 313,180 372,824 374,408 334,388 331,221 286,958 Water Revenues 52,659 99,932 126,845 125,327 123,809 125,113 123,144 123,589 121,141 Sewer Revenues 40,591 77,469 98,355 97,173 95,991 96,938 95,406 95,687 93,785 Total Source of Funds 346,114 512,989 570,797 656,046 535,680 592,624 596,458 552,938 550,496 501,883 NEW DEBT Estimated Future Debt Service: G.O. 2015 Bonds - 30,815 170,290 188,925 187,045 184,765 187,040 183,905 185,385 G.O. 2016 Bonds - 9,580 54,344 58,783 58,070 62,188 61,143 59,988 G.O. 2017 Bonds - 144,733 174,538 198,916 197,995 196,950 200,795 G.O. 2018 Bonds - 30,065 327,740 342,535 346,355 343,920 G.O. 2020 Bonds 7,800 22,500 26,800 Total 30,815 179,870 388,001 450,430 769,491 797,558 810,853 816,888 Source of Funds for Future Debt Service: Property Tax - 9,580 148,486 160,275 189,330 205,700 218,690 226,100 Water Revenues - - 50,590 80,395 104,774 103,853 102,808 101,653 Special Assessments - Hackamore Rd - 22,715 290,623 300,965 305,450 303,750 Special Assessments - Sewer Utility Charges for DT 6,017 33,253 36,892 36,525 36,080 36,524 35,912 36,201 Special Assessments - Water Utility Charges for DT 6,953 38,424 42,628 42,204 41,690 42,203 41,496 41,830 Special Assessments - DT Street Improv 17,845 98,613 109,405 108,316 106,996 108,313 106,498 107,355 Total Source of Funds - 30,815 179,870 388,001 450,430 769,491 797,558 810,853 816,888 10 Capital Improvement TABLE B - continued Plan and Debt Service Study City of Corcoran Debt Service Study - Annual Principal and Interest by Calendar Payment Year and Source of Funds Based on Capital Improvement Plan (CIP) 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 TOTAL COMBINED EXISTING AND NEW DEBT Total Debt Service (Existing and New) 346,114 512,989 601,612 835,916 923,681 1,043,054 1,365,949 1,350,495 1,361,349 1,318,770 Total Combined Use of Funds for Existing and New Debt Property Tax 346,114 419,739 393,397 440,426 461,666 533,099 563,738 540,088 549,911 513,058 Water Revenues - 52,659 99,932 126,845 175,917 204,204 229,886 226,996 226,396 222,793 Sewer Revenues 40,591 77,469 98,355 97,173 95,991 96,938 95,406 95,687 93,785 Special Assessments - Hackamore Rd - - - - 22,715 290,623 300,965 305,450 303,750 Special Assessments - Sewer Utility Charges for DT 6,017 33,253 36,892 36,525 36,080 36,524 35,912 36,201 Special Assessments - Water Utility Charges for DT 6,953 38,424 42,628 42,204 41,690 42,203 41,496 41,830 Special Assessments - DT Street Improv - - 17,845 98,613 109,405 108,316 106,996 108,313 106,498 107,355 Total 346,114 512,989 601,612 835,916 923,681 1,043,054 1,365,949 1,350,495 1,361,349 1,318,770 Note: Property Tax amounts shown here reflect the "use" of property tax revenue to pay debt service. The Property Tax amounts shown here do not equal the annual property tax levy for debt service. The annual certified Property Tax amount for debt service includes a 5% overlevy, which is not reflected here. The Property Tax levy is collected in the year prior to payment of debt service. The financial plan provides that the City will no longer issue equipment certificates after the issuance of bonds in 2020. The financial plan provides a stratety for paying for annual equipment on a pay -go basis beginning with year 2021. 11 TABLE C City of Corcoran Annual Estimated Future Property Tax Levy for Debt Service Debt Service Levy for Equipment Debt (includes 5% coverage) EXISTING EXISTING FUTURE 2018 EXISTING EXISTING FUTURE 2016 FUTURE 2020 Levy Collection Bankwest and Bonds Subtotal For Northland G.O. 2012A 2014A Bonds - Bonds - Bonds - Year Year Farmers 2010 Equipment Equipment Trust 2008 Certificates Equipment Equipment Equipment Bonds Portion Capital Improvement Plan and Debt Service Study Debt Service Levy for Buildings (includes 5% 2013 2014 104,644 64,307 Total - Subtotal for EXISTING FUTURE 2017 Estimated 362,803 EXISTING Buildings and 63,691 Carroll Bonds - Levy (with G.O. 2012B Facilities County 2004 Abatement 2015 coverage) 63,890 CIP Bonds (including - (PD Facility) (Parks) 268,228 186,152 186,152 Parks) 2016 2013 2014 104,644 64,307 46,783 - 215,734 43,237 103,832 147,069 362,803 2014 2015 105,230 63,691 46,510 58,422 273,853 21,462 145,412 166,874 440,727 2015 2016 104,594 63,890 46,236 53,508 - 268,228 186,152 186,152 454,380 2016 2017 104,882 63,833 45,963 53,805 10,059 278,542 168,722 - 168,722 447,264 2017 2018 65,794 45,438 53,033 57,061 - 221,326 230,357 98,850 329,207 550,532 2018 2019 65,488 44,913 53,311 61,722 7,718 233,151 232,982 98,850 331,832 564,983 2019 2020 44,388 53,571 60,974 38,973 - 197,906 251,252 98,850 350,102 548,007 2020 2021 48,903 53,235 65,297 43,649 8,190 219,273 248,102 98,850 346,952 566,225 2021 2022 48,076 53,918 64,200 42,950 23,625 232,768 250,202 98,850 349,052 581,820 2022 2023 53,487 62,987 42,179 28,140 186,792 252,197 104,100 356,297 543,089 2023 2024 54,075 61,673 41,342 27,300 184,391 254,087 98,700 352,787 537,177 2024 2025 65,457 4Q451 26,460 132,368 255,872 156,450 412,322 544,690 2025 2026 63,835 39,505 25,620 128,960 257,284 222,881 480,165 609,125 2026 2027 38,504 29,925 68,429 258,584 218,723 477,306 545,735 2027 2028 42,620 28,875 71,495 259,487 261,626 521,112 592,607 2028 2029 - 27,825 27,825 265,519 255,389 520,908 548,733 2029 2030 26,775 26,775 265,650 285,729 551,379 578,154 2030 2031 - - 270,900 282,999 553,899 553,899 2031 2032 270,638 279,854 550,491 550,491 2032 2033 274,365 276,394 550,759 550,759 2033 2034 272,528 277,751 550,279 550,279 2034 2035 275,783 273,315 549,098 549,098 2035 2036 278,723 273,672 552,395 552,395 2036 2037 286,598 262,962 549,560 549,560 *Notes: 1 - The 2014B Bonds include proceeds for the public works building. The debt service on the 2014B Bonds will be paid by utility revenue and is therefore not included in the schedule above. 2 - The tax levy amounts above included the 5% overlevy (for delinquent property taxes), where required. 3 - The 2014 tax levy amounts is based on the City's current estimates for the 2015 budget, as of July 28, 2014. 4 - The tax levy amounts shown for existing debt, beginning with levy year 2015, reflects what is included in the bond transcripts. The City may determine, based on analysis of funds, to levy a different amount. 12 FINANCIAL PLANS Background Baseda one historicale financiale performance,@) current@) • charges and fees, estimates for future utility rates, and future@ capital@)projects,@)thegfollowing@financial@)plans@) have been prepared for each City fund. Included(in @this&inancial @Plans @Section@is @a ancial@ • plan for each of the funds listed below. Following the financial@)plans@by@ fund ,dnformation@is@)provided@on@) projected property tax levy amounts and tax rates. • All City Funds Combined Financial Plan • General Fund Financial Plan • Tax Increment Fund Financial Plan • Debt Service Funds Financial Plan • Special Revenue Funds Financial Plan Utility fees estimated to increase by 3.0 percent an- nually for all fees, except for usage (tier) fees that are estimated to increase by 10 percent annually for usage fees. Annual projected increase in property tax levies to bec setet( adevelc sufficient4o4und crashd-iowcequire- ments and to achieve a minimum fund balance lev- els per City Policy over the long term. Fiscal disparities distribution of property taxes and contribution of property tax capacity is assumed to be at the same levels as for Pay 2014 for this Plan. Information for future years is not available at this time. The actual amounts will vary by year and will impact the projections shown in the Plan. • Debt service will be structured in order to limit the annual increase in debt service levy to an amount that when combined with the estimated increase for the General Fund will achieve an estimated 3 percent (or less) increase in the City's projected property tax rate (see page 30). • Utility Fund Financial Plan (Water Fund and Sani- • tary Sewer Fund are presented on a combined basis. See thea4ppendixyor etailed�eparate cancial -rlanyor- - the Water Fund and Sanitary Sewer Fund.) • Capital Projects Fund Financial Plan • Summary Property Tax Levy Report Key Factors (Assumptions) The key factors or assumptions that were used to de- velop4he4inancialTlans carecasdollows: • 2.0 percent annual increase in operating expense. • 1.5 percent annual increase in non - property tax revenue, with the exception of future utility fees. Tax capacity is estimated to increase annually based on an estimated increase in residential hous- ing units. To estimate increase in tax capacity from construction of residential units, an estimated mar- ket value of $400,000 per housing unit is assumed. The analysis assumes 466 housing units to be add- ed over the next ten years (2014 to 2023) or an aver- age of 47 per year. Year 2016 is assumed to be the fi,rstojeardhec Cityovillaealizecandncreasedndaxable@) market value from the projected new residential housing construction (2 units constructed in 2014, valued in 2015, and payable in 2016). See page 30 for more information on tax capacity projections. • General Fund will provide permanent funding Financial Plans 13 (cash) to the Infrastructure Planning Fund (Fund 402) and to Shannon Lane (Fund 417) in the ap- proximate original amounts of $176,000 and $100,000, respectively over a 15 year period. The annual contribution to these funds is estimated at $16,000 per year. Funds 402 and 417 have been "carrying" a liability (funds owed to the General Fund) for several years. The City has determined that there will not be other revenue available as anticipated to pay for prior year costs incurred in these funds. • Bonding for a new public works facility occurred in 2012 in the par amount of $4,000,000 with a por- tion of the funds expended in 2012 and the balance in 2013. There was $3,857,000 of proceeds depos- ited into the construction fund for the project. The City issued additional bonds in 2014 that includ- ed an additional $251,500 in project proceeds to complete the project (costs allocated to the utility funds). • All available tax increment funds will be expended by the City on eligible project costs and the analy- sis assumes there will not be any redistribution of excess tax increment funds to the General Fund. • Maintain a minimum unrestricted fund balance in the General Fund equivalent to 35 percent of an- nual expenditures. • Maintain a minimum balance in the future utility funds equivalent to three months of operating ex- penditures. • Maintain positive balances in all other City funds andmmounts@suf kient@toaneetcspecifirccashc wv) requirements of the funds. • CIP plan will be implemented as shown Table A. This includes the use of available tax increment for paying a portion of the downtown area street and utility improvements. • Fees and charges for service revenue for the utility funds is based on a preliminary fee schedule pre - paredcbyo titycstaffi @TheCitychasmotgyetmdoptedm@) fee@�schedule @'or @the @proposedwtility@funds.@A@fi�, nal fee schedule will be adopted as part of the 2015 budget. Information on utility fees and charges is included in the Appendix section. Financial Plans 14 ALL FUNDS COMBINED The@financial@ planwn@)themext @page@provides@�a@sum@) total of all sources and uses of funds for all City funds combined. Source of Funds Annual source of funds from non - property tax levy sources has been stable for the City over the last sev- eral years and is projected to continue to be so in the future. Property tax levy increases will be needed to pay for increased operating costs and debt service related to planned capital improvements. The City has plans to adopt new fees and charges as part of the creation of a utility for sanitary sewer and municipal water services. Use of Funds Personnel and other operating costs overall have been and are projected to remain stable. There will be (new) increasedaoperating(costs4elateddo4heaof6eringamfdtil- ity services and for the new public works maintenance facility. The additional operating expense for utility services is estimated to be approximately $200,000 at initial build out, this includes $100,000 for water and $100,000 for sanitary sewer. The new public works maintenance facility is estimated to cost approximate- ly $40,000 per year to operate. This new operating ex- pense is included in the General Fund. The City is in the process of completing several major projects over the next few years that is resulting in a planned spend down of cash balance and the need for bond@ issuance@)to@iinance @xertain@improvement@costs.@) The projects include installing infrastructure for mu- nicipal sewer and water services in order to bring these services into the community and the construction of the new public works maintenance facility. Debtc servicedsdncreasingms4heCitydssuescdebt4o4& nance capital improvements related to growth and de- velopment in the community. The debt service will be supported by increased tax base and customers of the utility systems. Transfers to Other Funds The transfers to other funds is between the General Fund and the Special Revenue Funds ($4,000) and between the General Fund and the Capital Projects Funds ($16,000). Financial Plans All Funds Combined 15 City of Corcoran All Funds Financial Plan Fund Balance Goal per Policy 5,257,452 1,801,889 3,115,465 1,684,791 1,992,812 1,997,906 2,264,208 Fund Balance in Excess (Shortfall) 1,365,891 1,680,262 1,340,827 1,528,694 1,595,181 1,962,734 2,209,659 Financial Plans All Funds Combined 16 Prior Years Current Year Projected 2014 Estimated 2012 Actual 2013 Actual as of 6/30 2015 2016 2017 2018 Source of Funds: Charges for service 455,455 516,395 1,490,982 596,401 679,262 1,178,776 967,136 Assessments 3,611 3,599 - 87,897 87,897 208,827 208,827 Redistribution of TIF - - - - - - - Liceneses and permits 74,291 159,524 68,250 211,250 215,475 219,785 224,180 Intergovernmental 473,258 373,034 239,181 246,755 251,690 256,724 261,858 Investment Income 21,281 8,897 8,050 19,340 22,273 25,515 28,627 Fines and forfeitures 80,338 58,194 75,000 60,000 61,200 62,424 63,672 Cable franchise fees 38,196 39,489 35,000 40,000 40,800 41,616 42,448 Misc - Other 93,984 27,673 138,840 52,720 53,774 54,850 55,947 Bond proceeds 4,410,000 - 4,686,029 933,786 449,500 3,720,000 1,395,000 Sale of capital assets 49,163 6,341 - - - - - Transfer in from other funds - 4,360 - 16,000 16,000 16,000 16,000 Subototal Non Property Tax Funds 5,699,577 1,197,506 6,741,331 2,264,150 1,877,872 5,784,516 3,263,696 Property tax levy 2,792,303 2,957,608 3,113,758 3,386,496 3,482,844 3,584,577 3,772,872 Total Source of Funds 8,491,880 4,155,114 9,855,089 5,650,646 5,360,717 9,369,094 7,036,568 Use of Funds: Current expenditures 3,027,313 3,158,431 3,350,606 3,773,502 3,955,825 4,209,841 4,226,686 Capital outlay 2,796,788 3,675,564 5,180,229 2,643,620 425,742 4,006,367 1,436,495 Debt service 361,582 457,951 346,114 460,330 588,641 764,239 844,161 Transfer out to other funds - 4,360 4,000 16,000 16,000 16,000 16,000 Total Use of Funds 6,185,683 7,296,306 8,880,949 6,893,452 4,986,209 8,996,447 6,523,341 Net Change in fund balance 2,306,197 (3,141,192) 974,141 (1,242,806) 374,508 372,647 513,227 Ending Fund Balance 6,623,343 3,482,151 4,456,292 3,213,485 3,587,993 3,960,640 4,473,867 Ending Cash Balance 6,569,457 4,071,187 4,481,228 3,195,029 3,601,537 4,006,184 4,551,411 Fund Balance Goal per Policy 5,257,452 1,801,889 3,115,465 1,684,791 1,992,812 1,997,906 2,264,208 Fund Balance in Excess (Shortfall) 1,365,891 1,680,262 1,340,827 1,528,694 1,595,181 1,962,734 2,209,659 Financial Plans All Funds Combined 16 GENERAL FUND Theo ancialcplan(mndhemextcpagegprovides@r,ources@) and uses of funds for the City's General Fund. Source of Funds Annual source of non -tax revenue for the General Fund has been stable over the last few years and is projected to continue to be so in the future. Intergovernmental revenue provides the single largest source of non -tax revenue to the General Fund. The City receives ap- proximately $10,000 annually in local government aid from the State. The City receives an allocation of mu- nicipal state aid for street maintenance, recorded as intergovernmental revenue. The second largest source of non -tax revenue is charges for services and the next largestds4inesmnd4orfeitures. Revenue from property tax levy is shown to increase each year between 2014 and 2018. In addition to fund- ing general city operations, the property tax levy will need to increase in order to provide revenue to meet on- going@)cash @)flow @)needs @)and @)achieve @)a @)minimum@) fund@)balance@)per@)citymdopted @)policy. @)The@)financial@) plan anticipates a $20,000 annual net change in fund balance. In prior years, the City has relied on other non - General Fundc sourceswfocash ctoctash@fbDwcthecGeneral@Fund.@) Forwxampledhe@5I 'IF @Fundd�asd�adm@significantccash@) balance for a number of years, $1.8 million at the end of 2013. The City plans to spend this balance on TIF eligible project costs, such as downtown infrastructure improvements, and does not anticipate a redistribu- tion of excess TIF funds to the General fund. Future projections for property tax levy include the following approximate increases for the General Fund. The plan anticipates net change in fund balance of $20,000 to $45,000 per year for the next several years. The actual change in fund balance will depend on the actualmnnual@ievymmounts @certifi�ed@or @thec,General@) Fund and actual collection of revenues and actual ex- penditure of funds. - Year 2015 $139,000 - Year 2016 $57,000 - Year 2017 $83,000 - Year 2018 $59,000 Use of Funds The General Fund is used to account for the expense of providing general government services for the City. The largest use of funds is for the cost of personnel, in- cludingcsalarymnd@i,vagesmndcDenefits.Otherctostsdn- cluding operating materials and supplies, equipment, and other professional services. Transfers to Other Funds Beginning in year 2015, it is anticipated that the City will @)begin @)to @)" write- ofg' @)a @)receivable @)for @)cash @)due@) fromwther@ city@ funds. @)To @highlight @the@financial@im- pact, the elimination of the "due from other fund" in the General Fund balance sheet, is shown as a transfer tooDtherc funds( inethe@' lan.@5fhecpffi--ct@ufcthismctionds@) that the General Fund will provide permanent fund- ing (cash) to the Infrastructure Planning Fund (Fund 402) and to Shannon Lane Fund (Fund 417) in the orig- inal amounts of approximately $171,000 and $100,000, respectively over the next 15 years, or approximately $16,000 per year. Financial Plans General Fund 17 City of Corcoran General Fund Financial Plan Fund Balance Goal per Policy 1,050,477 1,111,581 1,165,828 1,271,907 1,297,233 1,323,065 1,349,415 Fund Balance in Excess (Shortfall) (107,724) 121,082 63,177 (22,902) (28,228) (9,060) 9,590 • Due From Other Funds 274,415 271,274 267,274 251,274 235,274 219,274 203,274 • The majority of the difference between fund balance and cash is from an interfund loan to the Capital Projects Fund. Financial Plans General Fund 18 Prior Years Current Year Projected 2014 Estimated 2012 Actual 2013 Actual as of 6/30 2015 2016 2017 2018 Source of Funds: Charges for service 170,619 199,184 136,705 139,905 142,703 145,557 148,468 Assessments - - - - - - Redistribution of TIF - - - - - Liceneses and permits 74,291 159,524 68,250 211,250 215,475 219,785 224,180 Intergovernmental 250,233 373,000 239,147 246,755 251,690 256,724 261,858 Investment Income 1,965 1,026 3,000 2,000 2,040 2,081 2,122 Fines and forfeitures 80,338 58,194 75,000 60,000 61,200 62,424 63,672 Cable franchise fees 38,196 39,489 35,000 40,000 40,800 41,616 42,448 Misc - Other 61,762 8,113 19,840 33,340 34,007 34,687 35,381 Bond proceeds - - - - - Sale of capital assets - - - - Transfer in from other funds - - - - Subototal Non Property Tax Funds 677,404 838,530 576,942 733,250 747,915 762,873 778,131 Property tax levy 2,517,642 2,627,327 2,750,338 2,920,769 2,978,464 3,062,314 3,122,340 Total Source of Funds 3,195,046 3,465,857 3,327,280 3,654,019 3,726,379 3,825,187 3,900,471 Use of Funds: Current expenditures 2,964,810 3,139,458 3,285,136 3,618,019 3,690,379 3,764,187 3,839,471 Capital outlay 36,553 36,489 41,802 - - - Debt service - - - - - Transfer out to other funds 4,000 16,000 16,000 16,000 16,000 Total Use of Funds 3,001,363 3,175,947 3,330,938 3,634,019 3,706,379 3,780,187 3,855,471 Net Change in fund balance 193,683 289,910 (3,658) 20,000 20,000 45,000 45,000 Ending Fund Balance* 942,753 1,232,663 1,229,005 1,249,005 1,269,005 1,314,005 1,359,005 Ending Cash Balance* 672,744 906,016 906,358 942,358 978,358 1,039,358 1,100,358 Fund Balance Goal per Policy 1,050,477 1,111,581 1,165,828 1,271,907 1,297,233 1,323,065 1,349,415 Fund Balance in Excess (Shortfall) (107,724) 121,082 63,177 (22,902) (28,228) (9,060) 9,590 • Due From Other Funds 274,415 271,274 267,274 251,274 235,274 219,274 203,274 • The majority of the difference between fund balance and cash is from an interfund loan to the Capital Projects Fund. Financial Plans General Fund 18 TAX INCREMENT FUND Theo ancialTlanmn cthemextcpage@provides@sources@) and uses of funds for the City's Tax Increment Fund ( Fundc401).@ Thec,Citydiasobne@taxdncrementc ancingo district, TIF District No. 1, a redevelopment district. It wasmpprovedobn@ February @)12,@1987,ctertifi�--dobn@V4ay@) 6, @)1987,@andethe@)first @taxeincrement@wasereceived@in@) 1988. oThe@ decertifiration @datedor4he@districtdsDecem- ber 31, 2013. Source of Funds Tax increment collected on parcels within TIF District No. 1, generally the downtown area, were recorded to this fund. As of December 31, 2013, the City reported a fund bal- ance in the approximate amount of $1.8 million. The City plans to spend all of this fund balance on tax in- crement eligible expenditure for public improvements over the next few years. Use of Funds The City does not have any outstanding obligations to which these tax increments are pledged. The TIF plan authorizes approximately $18.3 million in total expen- ditures over the life of the TIF District. Final "actual" totalwxpenditures @will@be @signifir-antlydess@)than@ the@) budget. The City approved the use of $1.6 million of tax incre- ment funds in year 2012 to pay for public infrastruc- ture improvements, including construction of trunk sanitary sewer and water -main infrastructure to posi- tioncahe@ City@ toc bffiere-these4nunicipal (%ervices@to@aresi- dents and businesses upon further future build out of the system. InTearc- 014, dhe4inancialgDlanenticipates4hec -Cityavill@) spend approximately $205,000 of tax increment funds to pay for land acquisition and other planning related costs. Whiledhe4inancialTlan cshows4inal*xpenditureaof4he(@ remaining TIF funds occurring in 2015, the actual tim- ing may be slightly longer and continue into 2016. Estimated year -end 2014 balance is estimated to be spent on the following: Land acquisition 175,000 Administrative (planning) 20,000 Administrative (other) 10,000 DT utility improvements 1,359,214 Total 1,564,214 Thedinancialc&plan@,anticipatesdhe cuseobf@funds@to@pay@) for a portion of the downtown area street improve- ments and all of the utility improvement work. The ta- ble below provides an estimated break -down of proj- ect costs and source of funds, including a combination of special assessments and use of tax increment. DT IMPROVEMENT PROJECT Paid by City (Tax Special Total Project Increment) Assessments Cost Sewer $694,560 $0 $694,560 Water $656,502 $0 $656,502 Street $8,152 $933,786 $941,938 TOTAL $1,359,214 $933,786 $2,293,000 Transfers to Other Funds There are no anticipated transfers to or from other funds. Financial Plans Tax Increment Fund 19 City of Corcoran Tax Increment Fund Financial Plan Needed Fund Balance 129,608 205,000 1,564,214 Fund Balance in Excess (Shortfall) 1,473,615 1,559,180 - Financial Plans Tax Increment Fund 20 Prior Years Current Year Projected 2014 Estimated 2012 Actual 2013 Actual as of 6/30 2015 2016 2017 2018 Source of Funds: Tax Increment 277,911 287,781 Assessments Redistribution of TIF Liceneses and permits Intergovernmental (Met Council) 223,025 34 34 Investment Income 11,484 2,750 5,000 Fines and forfeitures Cable franchise fees Misc - Other Bond proceeds Sale of capital assets Transfer in from other funds - - - - Subototal Non Property Tax Funds 512,420 290,565 5,034 - - - - Property tax levy Total Source of Funds 512,420 290,565 5,034 - - - - Use of Funds: Current expenditures - - Capital outlay (project costs) 1,922,362 129,608 205,000 1,564,214 - - Debt service - - - Transfer out to other funds - - Total Use of Funds 1,922,362 129,608 205,000 1,564,214 - - - Net Change in fund balance (1,409,942) 160,957 (199,966) (1,564,214) - - - Ending Fund Balance 1,603,223 1,764,180 1,564,214 - - - - Ending Cash Balance 1,500,364 1,823,614 1,639,606 - - - - Needed Fund Balance 129,608 205,000 1,564,214 Fund Balance in Excess (Shortfall) 1,473,615 1,559,180 - Financial Plans Tax Increment Fund 20 sumed@the @benefiting@propertywwner@will@ pay @)100 %@) DEBT SERVICE FUNDS of the special assessments over a four year period, or approximately $310,000 per year. Theo ancialeplan@bndhemextgpage@provides@sources@) and uses of funds on a combined basis for the City's debt service funds. The funds included are as follows: Fund@ B09c G. dO.@Equipment�Certifbcatesmnd&und4O7@) Facility Expansion. At the end of 2013, the City reported total long term debt outstanding of $5.5 million. Of this amount, $5.1 million is general obligation bonds payable and the balance is for lease revenue bonds and other obliga- tions. Source of Funds There are three source of funds: property tax levy, spe- cial assessments, and investment income. TheTeneralwbligationwquipmentccertificates @will�be@) repaid with property tax levy. Prior year and estimat- ed future projected tax levy amounts are included in the4inancialTlan. Future special assessment revenue for debt service in- cludes estimated future special assessments to be col- lected from property owners in the downtown area, if the City acts to proceed with the projected improve - menteproject.@ This eisdhe4l20,930@shown@incehe4inan- cial plan. Other future special assessment revenue, not shown in@ thedinancialTlan, owilldnclude @Npecialoassessmentso for the Hackamore Road improvement. The estimat- ed stc year@ of@ collectionwftssessments c- s@yearS2019@) whichds @why@it@doesciotoappeardncthec ancial@plan@) for the Debt Service Fund on the next page. It is as- Table C on page 12 provides information on estimated annual tax levy for debt service, inclusive of the statu- tory required 5% over levy. Use of Funds The use of funds is for the payment of debt. Transfers to Other Funds There are no transfer of funds. Financial Plans Debt Service Funds 21 City of Corcoran Debt Service Funds Financial Plan Needed Fund Balance 129,131 138,018 155,324 176,312 219,451 248,605 348,996 Fund Balance in Excess (Shortfall) Financial Plans Debt Service Funds 22 Prior Years Current Year Projected 2014 Estimated 2012 Actual 2013 Actual as of 6/30 2015 2016 2017 2018 Source of Funds: Charges for service Assessments - - - 120,930 120,930 Redistribution of TIF Liceneses and permits Intergovernmental Investment Income 8,055 103 Fines and forfeitures Cable franchise fees Misc - Other Bond proceeds 68,524 Sale of capital assets Transfer in from other funds Subototal Non Property Tax Funds 76,579 103 - - - 120,930 120,930 Property tax levy 274,661 330,281 363,420 440,727 454,380 447,264 550,532 Total Source of Funds 351,240 330,384 363,420 440,727 454,380 568,193 671,462 Use of Funds: Current expenditures - Capital outlay - Debt service 261,582 321,497 346,114 419,739 411,241 539,039 571,071 Transfer out to other funds - Total Use of Funds 261,582 321,497 346,114 419,739 411,241 539,039 571,071 Net Change in fund balance 89,658 8,887 17,306 20,988 43,139 29,154 100,391 Ending Fund Balance 129,131 138,018 155,324 176,312 219,451 248,605 348,996 Ending Cash Balance 129,131 138,018 155,324 176,312 219,451 248,605 348,996 Needed Fund Balance 129,131 138,018 155,324 176,312 219,451 248,605 348,996 Fund Balance in Excess (Shortfall) Financial Plans Debt Service Funds 22 SPECIAL REVENUE FUNDS Theo ancialTlan(mn (dhemext@pagegprovides@sources@) and uses of funds on a combined basis for all of the City's special revenue funds. The funds included are as follows: Fund 201 Reserve Donation; Fund 202 Po- lice Donation; Fund 204 Firearms Safety; Fund 205 DWI Forfeiture; Fund 206 Drug Forfeiture; and Fund 207 Truck Safety. Source of Funds The source of funds for the special revenue funds come from donations, charges for services, and other miscellaneous revenue sources which are generally restricted for the purpose they were collected. There is no property tax levy that is recorded to the special revenue funds. Use of Funds The use of funds is restricted for the purpose of the funds collected. Transfers to Other Funds There are no anticipated transfer of funds. Financial Plans Special Revenue Funds 23 City of Corcoran Special Revenue Funds Financial Plan Needed Fund Balance 32,795 35,891 42,941 50,081 57,364 64,792 72,369 Fund Balance in Excess (Shortfall) - - - - - - - Financial Plans Special Revenue Funds 24 Prior Years Current Year Projected 2014 Estimated as 2012 Actual 2013 Actual of 6/30 2015 2016 2017 2018 Source of Funds: Charges for service 6,925 7,830 8,000 8,160 8,323 8,490 8,659 Assessments Redistribution of TIF Liceneses and permits Intergovernmental Investment Income 178 62 50 Fines and forfeitures Cable franchise fees Misc - Other 29,072 15,236 19,000 19,380 19,768 20,163 20,566 Bond proceeds Sale of capital assets Transfer in from other funds 4,360 Subototal Non Property Tax Funds 36,175 27,488 27,050 27,540 28,091 28,653 29,226 Property tax levy Total Source of Funds 36,175 27,488 27,050 27,540 28,091 28,653 29,226 Use of Funds: Current expenditures 14,988 13,982 14,000 14,280 14,566 14,857 15,154 Capital outlay 32,918 6,050 6,000 6,120 6,242 6,367 6,495 Debt service Transfer out to other funds 4,360 Total Use of Funds 47,906 24,392 20,000 20,400 20,808 21,224 21,649 Net Change in fund balance (11,731) 3,096 7,050 7,140 7,283 7,428 7,577 Ending Fund Balance 32,795 35,891 42,941 50,081 57,364 64,792 72,369 Ending Cash Balance 48,554 38,845 45,895 53,035 60,318 67,746 75,323 Needed Fund Balance 32,795 35,891 42,941 50,081 57,364 64,792 72,369 Fund Balance in Excess (Shortfall) - - - - - - - Financial Plans Special Revenue Funds 24 Financial Plans - Year 2023: 9 acres, 41 REU UTI LITY F U N DS - After Year 2023: 2 acres, 10 REU per year Utility Funds The4inanciakqDlanc ondheeiextcgage (provides@tombined@) sources and uses of funds for the Water Fund and San- itary Sewer Fund. The City has established a separate Water Fund and a Sanitary Sewer Fund. Detailed pro forma for the new Water Fund and Sani- tary Sewer Fund are included in the Appendix begin- ning on page 36 Source of Funds The source of funds for the Utility Funds will come from charges for services, special assessments for capi- tal improvement projects, and developer payments for fees and charges at time of development. The estimated fees and charges used for the Plan are shown on Page 40. Future growth from development is assumed at the following rates over the planning horizon for the Plan, includinge acrese plattede and@ residentiale equivalento units (REU) constructed: - Year 2014: 14 acres, 2 REU - Year 2015: 25 acres, 33 REU - Year 2016: 25 acres, 50 REU - Year 2017: 25 acres, 90 REU (includes 40 units for the downtown area) - Years 2018 through 2021: 25 acres, 50 REU - Year 2022: 23 acres, 50 REU Theo ancialoplanc for @the@iJtility@Fund(mnticipatesdhe@) issuance of general obligation bonds supported by util- ity revenues and the collection of special assessments. The special assessment revenue is from an anticipated agreement to spread the cost of the connection and trunk line availability charges for the downtown prop- erty owners over a ten year period. While included in the@financial@ plan@these @specialmssessments @havecnot@) beencrertif�d,msdhec project chascnotcbeen@nuthorized.@) There are no agreements with property owners. The financialTlancalsomnticipatesdhe4ssuance @ofdDonds4o@) pay for other utility infrastructure improvements. The debt service on the bonds will be paid from utility rev - enue. @Seecpage @7c for@ specifit otapitaleprojectccostsmnd@) funding information. The estimated cost of the downtown improvements to be paid from tax increment, which includes an es- timate that 100% of the utility improvements will be paid from tax increment, is shown in the TIF Fund and will not be a transaction of the Utility Funds. Use of Funds The use of funds will be to pay for the operation of the sanitary sewer and municipal water services and for annual capital outlay and debt service. Transfers to Other Funds There are no anticipated transfers to or from other funds. 25 City of Corcoran Utility Funds Financial Plan Needed Fund Balance (3 -mo oper) Fund Balance in Excess (Shortfall) 17,157 60,598 142,760 218,666 215,050 1,277,650 1,551,595 1,623,408 1,971,794 2,200,069 Financial Plans Utility Funds 26 Prior Years Current Year Projected 2014 Estimated 2012 Actual 2013 Actual as of 6/30 2015 2016 2017 2018 Source of Funds: Charges for service /connection/TLAC 1,346,277 448,336 528,236 1,024,730 810,008 Assessments - 87,897 87,897 87,897 87,897 Redistribution of TIF Liceneses and permits Intergovernmental Investment Income - 12,948 16,122 17,662 21,905 Fines and forfeitures Cable franchise fees Misc - Other Bond proceeds - 4,010,860 - - 1,400,000 - Sale of capital assets Transfer in from other funds Subototal Non Property Tax Funds - 5,357,136 549,181 632,255 2,530,289 919,810 Property tax levy Total Source of Funds - - 5,357,136 549,181 632,255 2,530,289 919,810 Use of Funds: Current expenditures - - 51,470 141,203 250,880 430,797 372,061 Capital outlay - - 4,010,860 50,000 50,000 1,450,000 50,000 Debt service - - - 40,591 177,400 225,200 273,090 Transfer out to other funds - Total Use of Funds - - 4,062,330 231,794 478,280 2,105,997 695,151 Net Change in fund balance - - 1,294,807 317,387 153,975 424,292 224,659 Ending Fund Balance - 1,294,807 1,612,193 1,766,168 2,190,460 2,415,119 Ending Cash Balance - 1,294,807 1,612,193 1,766,168 2,190,460 2,415,119 Needed Fund Balance (3 -mo oper) Fund Balance in Excess (Shortfall) 17,157 60,598 142,760 218,666 215,050 1,277,650 1,551,595 1,623,408 1,971,794 2,200,069 Financial Plans Utility Funds 26 CAPITAL PROJECTS FUNDS Theo ancialcplan(mrndhemext@page@provides@sources@) and uses of funds on a combined basis for all of the City's capital projects funds. The funds included are as follows: Fund 402 Infrastructure Planning, Fund 417 Shannon Lane, Fund 415 Park Capital, Fund 416 Capi- taln Equipmentn Certifkates ,lFund4410@)Public -Works@) Capital, Fund 308 Police Capital, Fund 305 Asphalt Maintenance, and Fund 310 County 19 Improvement. Source of Funds The projected source of funds is from investment in- come and bond proceeds. Prior year source of funds included special assessments and intergovernmental, as well. Use of Funds The projected use of funds is for capital projects, not separately accounted for in the Utility Funds, as in- cluded in the City's Capital Improvement Plan. This includes equipment acquisition and construction of the public works maintenance facility and parks facil- ity acquisition. Transfers to Other Funds The source of transfers from other funds is from the Generalfund .caks@described4ndheCenerakfundc an- cial plan, beginning in year 2015, it is anticipated that the(oCCity@will@beginetod 'write -ofO' cthewmounts(Ahatm@) Funds 402 and 417 owe the General Fund. The General Fund will provide permanent funding (cash) to Funds 402 and 417 in the amounts of $176,000 and $100,000, respectively over a 15 year period, or approximately $16,000 per year. The City has been carrying this "due to /due from other funds" for several years in its audit statements for the General Fund and Funds 402 and 417. There is no other non - General Fund source of revenue available to cover the prior year expenditures that were incurred in Funds 402 and 417 and funded with General Fund cash at the time. Financial Plans Capital Projects Funds 27 City of Corcoran Capital Projects Funds Financial Plan Needed Fund Balance 3,915,441 311,399 170,001 125,893 276,005 142,777 278,377 Fund Balance in Excess (Shortfall) - - - - - - - Financial Plans Capital Projects Funds 28 Prior Years Current Year Projected 2014 Estimated 2012 Actual 2013 Actual as of 6/30 2015 2016 2017 2018 Source of Funds: Charges for service 21,600 Assessments 3,611 3,599 Redistribution of TIF Liceneses and permits Intergovernmental Investment Income (401) 4,956 4,392 4,111 5,772 4,600 Fines and forfeitures Cable franchise fees Misc - Other 3,150 4,324 100,000 Bond proceeds 4,341,476 675,169 933,786 449,500 2,320,000 1,395,000 Sale of capital assets 49,163 6,341 Transfer in from other funds 16,000 16,000 16,000 16,000 Subototal Non Property Tax Funds 4,396,999 40,820 775,169 954,179 469,611 2,341,772 1,415,600 Property tax levy 25,000 50,000 75,000 100,000 Total Source of Funds 4,396,999 40,820 775,169 979,179 519,611 2,416,772 1,515,600 Use of Funds: Current expenditures 47,515 4,991 Capital outlay 804,955 3,503,417 916,567 1,023,286 369,500 2,550,000 1,380,000 Debt service 100,000 136,454 Transfer out to other funds - Total Use of Funds 952,470 3,644,862 916,567 1,023,286 369,500 2,550,000 1,380,000 Net Change in fund balance 3,444,529 (3,604,042) (141,398) (44,108) 150,111 (133,228) 135,600 Ending Fund Balance 3,915,441 311,399 170,001 125,893 276,005 142,777 278,377 Ending Cash Balance* 4,218,664 1,164,694 439,238 411,130 577,242 460,014 611,614 Needed Fund Balance 3,915,441 311,399 170,001 125,893 276,005 142,777 278,377 Fund Balance in Excess (Shortfall) - - - - - - - Financial Plans Capital Projects Funds 28 PROPERTY TAX LEVY, TAX CAPACITY, AND TAX RATE The table on the next page, Table D, provides a sum- mary of future projected property tax levy and prop- erty tax rate by taxes payable year. Property Tax Levy It is important to note that for the calculation of the localccityTroperty@ tax(wate,clhec cal@disparity@'Clistri- butiono bf@t axdevymnddiscal@clisparity caontributionobfe tax capacity is held constant at the "Pay 2014" tax year amounts. The actual distribution and contribution fromdhec cal@ disparitiesgDrogram (avillwary4romcyear@) tocfear. dChanges ctocthemmountscshown4orc calo,dis- parities will impact the City's spread levy and net tax capacity and the resulting tax capacity rate. Tax Rate The annual amounts shown for property tax levy re- Year 2015 estimated tax rate, an estimated decrease of f ctonvhaL seincludedwinathe ancialwplansefor_thew General Fund, Capital Projects Fund (for equipment), and the Debt Service Fund. The projections assume that beginning with taxes pay- able in year 2015, the City will begin to levy $25,000 for capital equipment acquisition, an increasing the levy for this purpose by approximately $25,000 per year to achieve a total tax levy of $115,000 by year 2019. This will position the City to eliminate the issuance of debt toc ancingcarmualTlanned @rapitalcacqusition.future@) issuance of debt for equipment will be limited to major (one -time) purchases. Tax Capacity The estimates for tax capacity are calculated assum- ing a projected growth in gross tax capacity of 0.1% to 2.9% per year from new construction. The assumption includes the following for new construction (there is a two year lag between construction, valuation, and taxes payable year): • Tax Year 2016 - value from 2 new housing units • Tax Year 2017 - value from 33 new housing units • Tax Year 2018 - value from 50 new housing units 2.8 %, is based on the City's preliminary estimate for General Fund tax levy, an assumption the City will be- gin to levy for capital equipment acquisition (to elimi- nate need for bonding in the future), and certify a levy sufficientAoTay@ Current adebtcservicecand@debtcservicee on new bonds. The overall tax rate is estimated to de- crease due to the increase in net tax capacity exceeding the increase in net tax levy. Future tax years assume the overall property tax levy will be set at a level that will limit the overall in- crease to the City's tax rate to no more than 3 %. Based on this assumption, the General Fund is projected to have revenue in excess of expense and fund balance is projected to increase over time in order to achieve the City's adopted fund balance policy of maintaining a minimum of 35% of unrestricted fund balance in the General Fund. Financial Plans Property Tax Levy Tax Capacity Tax Rate 29 Financial Plans TABLE D City of Corcoran Summary of Projected Property Tax Levy, Tax Capacity, and Tax Rates Assumptions: 1. New Residential Units Added by Year (assume full valuation 2 years following construction). 2 33 50 2. Total Tax Capacity of Units Added (assumes average value of $400,000 per unit). 8,000 132,000 200,000 3. Assume annual percentage increase in underlying property valuations: 0.5% 4. TIF District was decertified in 2013 increasing available net tax capacity for general city levy purposes. 5. Analysis assumes no change to fiscal disparities over planning horizon. The actual amounts for fiscal disparities will vary by year from what is shown here. 6. Fiscal disparity amounts for Pay 2015 are assumed at Pay 2014 amounts. Gross tax capacity for Pay 2014 is from Hennepin County Website.. 7. Estimated impact of projected 2015 property tax levy and estimated rate on residential and commercial property: Residential: 2014 2015 Prel Total Market Value Tax Capacity* City Tax City Tax Chg 250,000 2,353 1,170 1,152 (18) 350,000 3,443 1,712 1,686 (27) 450,000 4,500 2,238 2,204 (35) 550,000 6,875 3,420 3,367 (53) Commercial: 2014 2015 Prel Total Market Value Tax Capacity City Tax City Tax 1,000,000 19,250 9,575 9,427 (148) 30 Certified Projected Pay 2012 Pay 2013 Pay 2014 Pay 2015 Pay 2016 Pay 2017 Pay 2018 Property Tax Levy by Payable Year General Fund 2,506,458 2,604,456 2,743,280 2,920,769 2,978,464 3,062,314 3,122,340 Capital Equipment 25,000 50,000 75,000 100,000 Debt Service Equipment 274,661 330,281 363,420 273,853 268,228 278,542 221,326 Debt Service Facilities (incl. Parks) 166,874 186,152 168,722 329,207 Total Property Tax Levy 2,781,119 2,934,737 3,106,700 3,386,496 3,482,844 3,584,577 3,772,872 Less Fiscal Disparities Distribution 191,613 177,518 214,349 1 214,349 214,349 214,349 214,349 Net Spread Levy 2,589,506 2,757,219 2,892,351 1 3,172,147 3,268,495 3,370,228 3,558,523 annual %change 2.6% 6.5% 4.9% 9.7% 3.0% 3.1% 5.6% Tax Capacity (TC) by Payable Year Gross Tax Capacity (TC) 7,137,207 6,581,178 6,202,772 6,861,532 6,903,840 7,070,359 7,305,711 Less Tran Line 3,251 3,159 3,172 3,172 3,251 3,251 3,251 Less Fiscal Disparities TC 379,798 396,426 384,578 380,545 380,545 380,545 379,798 Less Tax Increment TC 217,416 201,558 - - - - - Net Tax Capacity 6,536,742 5,980,035 5,815,022 1 6,477,815 6,520,044 6,686,563 6,922,662 annual % change -4.1% -8.5% -2.8% 11.4% 0.7% 2.6% 3.5% Tax Rate 0.3961 0.4611 0.4974 0.4897 0.5013 0.5040 0.5140 annual % changes 70% 16.4% 79% -1.5% 2.4% 0.5% 2.0% Assumptions: 1. New Residential Units Added by Year (assume full valuation 2 years following construction). 2 33 50 2. Total Tax Capacity of Units Added (assumes average value of $400,000 per unit). 8,000 132,000 200,000 3. Assume annual percentage increase in underlying property valuations: 0.5% 4. TIF District was decertified in 2013 increasing available net tax capacity for general city levy purposes. 5. Analysis assumes no change to fiscal disparities over planning horizon. The actual amounts for fiscal disparities will vary by year from what is shown here. 6. Fiscal disparity amounts for Pay 2015 are assumed at Pay 2014 amounts. Gross tax capacity for Pay 2014 is from Hennepin County Website.. 7. Estimated impact of projected 2015 property tax levy and estimated rate on residential and commercial property: Residential: 2014 2015 Prel Total Market Value Tax Capacity* City Tax City Tax Chg 250,000 2,353 1,170 1,152 (18) 350,000 3,443 1,712 1,686 (27) 450,000 4,500 2,238 2,204 (35) 550,000 6,875 3,420 3,367 (53) Commercial: 2014 2015 Prel Total Market Value Tax Capacity City Tax City Tax 1,000,000 19,250 9,575 9,427 (148) 30 $12,000,000 $10,000,000 $6,000,000 $4,000,000 $2,000,000 $0 APPENDIX A Combined City Funds Total Projected Source and Use of Funds 2012 2013 2014 2015 2016 2017 2018 ■ Total Source of Funds ■ Total Use of Funds Appendix 31 $4,500,000 $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $0 APPENDIX B General Fund Total Projected Source and Use of Funds 2012 2013 2014 2015 2016 2017 2018 ■ Total Source of Funds ■ Total Use of Funds Appendix 32 18.0% 16.0% 14.0% 12.0% 10.0% 8.0% 6.0% 4.0% 2.0% 0.0% -2.0% -4.0% APPENDIX C Projected Annual % Change in Property Tax Levy and Property Tax Rate 9.7% .9% 7.0° 6.5% 5.6% 2.6% 4.9% 3.0% 3.1% 2.0% % 0.5% 2012 Certified 2013 Certified 2014 Certified 2015 2016 2017 2018 —0—Annual % change in propery tax levy —0—Annual % change in property tax rate Appendix 33 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $0 APPENDIX D Combined All City Funds Projected Future Fund Balance Compared to Minimum Per City Policy 2011 2012 2013 - -- Estimated Annual Minimum Needed --------- - - - - -- 2014 2015 2016 2017 Projected Future Balances Appendix 34 APPENDIX E City of Corcoran Cash Balances in City Funds, as of Year -End $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $0 2012 2013 2014 Proj 2015 Proj 2016 Proj 2017 Proj 2018 Proj Note: Capital Projects Funds includes bond proceeds. Capital Project Funds ■ Utilities Fund • Special Revenue Funds • Debt Service Funds ■ Tax Increment Fund ■ General Fund Appendix 35 ACTUAL PROJECTED 2012 2013 2014 Proj 2015 Proj 2016 Proj 2017 Proj 2018 Proj General Fund 672,744 906,016 906,358 942,358 978,358 1,039,358 1,100,358 Tax Increment Fund 1,500,364 1,823,614 1,639,606 - - - - Debt Service Funds 129,131 138,018 155,324 176,312 219,451 248,605 348,996 Special Revenue Funds 48,554 38,845 45,895 53,035 60,318 67,746 75,323 Utilities Fund - - 1,294,807 1,612,193 1,766,168 2,190,460 2,415,119 Capital Project Funds 4,218,664 1,164,694 439,238 411,130 577,242 460,014 611,614 Total 6,569,457 4,071,187 4,481,228 3,195,029 3,601,537 4,006,184 4,551,411 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $0 2012 2013 2014 Proj 2015 Proj 2016 Proj 2017 Proj 2018 Proj Note: Capital Projects Funds includes bond proceeds. Capital Project Funds ■ Utilities Fund • Special Revenue Funds • Debt Service Funds ■ Tax Increment Fund ■ General Fund Appendix 35 APPENDIX F City of Corcoran Water Fund Pro Forma Appendix SOURCE OF FUNDS: Operating: Special assessments (DT owners $17,180 /parcel) 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Acres Platted Per Year 14 25 25 25 25 25 25 25 23 9 Residentual Equiv. Units (REU) added per yr 2 33 50 90 50 50 50 50 50 41 Total REU 33 83 173 223 273 323 373 423 464 Est. 1,000 Gallons of Water Sold Per Yr Per REU 100 100 100 100 100 100 100 100 100 Thousands Gallons of Water Sold 3,300 8,300 17,300 22,300 27,300 32,300 37,300 42,300 46,400 Gallons for Basis of Sewer Chg (100% of water) 3,300 8,300 17,300 22,300 27,300 32,300 37,300 42,300 46,400 SOURCE OF FUNDS: Operating: Special assessments (DT owners $17,180 /parcel) 15,000 47,119 47,119 47,119 47,119 47,119 47,119 47,119 47,119 47,119 Utility Fees - Water usage - 6,930 18,302 40,054 54,212 69,685 86,570 104,970 124,993 143,963 Base service charges - 6,079 15,747 33,797 44,850 56,511 68,838 81,821 95,480 107,741 Developer escrow /prepayments 50,000 - (50,000) - - 106,500 106,500 106,500 106,500 87,330 Developer payment for utility improvements 530,000 35,410 64,651 94,733 126,888 283,170 296,204 309,897 324,277 318,447 Water trunk line availability charges 63,457 114,588 118,025 121,565 125,213 128,970 132,840 136,825 126,950 52,257 Water connection charges (includes MG) 2,000 106,392 166,045 307,863 176,125 181,415 186,855 192,495 198,240 167,436 Investment income (1 %) - 6,140 8,408 9,749 12,884 14,210 14,066 13,918 14,070 14,382 Total Operating Sources 645,457 287,247 323,645 560,147 460,402 497,910 536,287 577,147 606,851 532,897 Non - Operating: 2,804,797 25,000 124,932 1,551,845 200,917 229,204 254,886 251,996 251,396 247,793 Bond proceeds 2,804,797 - - 1,400,000 - - - - - - Transfer in Redistributed TIF - Total Non -Op Sources 2,804,797 - - 1,400,000 - - - - - - Total Source of Funds 3,450,254 287,247 323,645 1,960,147 460,402 497,910 536,287 577,147 606,851 532,897 USE OF FUNDS: Operating: Current operating expenses 15,000 13,834 35,000 50,000 50,000 90,000 92,700 95,481 98,345 101,296 Pmt to MG for Water ($1.45/1,000 gal infl) - 5,076 13,151 28,233 37,485 47,267 57,601 68,513 80,028 90,419 Pmt to MG for first 150 units ($300K,15yrs,5.5 %) 16,500 16,500 16,500 16,500 39,403 39,403 39,403 39,403 39,403 39,403 Pmt to MG for units above 150 - - - - - 106,500 106,500 106,500 106,500 87,330 Total Operating Uses 31,500 35,410 64,651 94,733 126,888 283,170 296,204 309,897 324,277 318,447 Non - Operating: 36 Capital maintenance 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 Capital improvements 2,804,797 - - 1,400,000 - - - - - - Debt service (Transfer to DS Fund) - - 99,932 126,845 175,917 204,204 229,886 226,996 226,396 222,793 Total Non - Operating 2,804,797 25,000 124,932 1,551,845 200,917 229,204 254,886 251,996 251,396 247,793 Total Use of Funds 2,836,297 60,410 189,582 1,646,578 327,805 512,374 551,090 561,894 575,673 566,240 NET DIFFERENCE 613,957 226,836 134,063 313,568 132,597 (14,463) (14,803) 15,254 31,178 (33,343) CASH BALANCE Beginning Cash Balance - 613,957 840,793 974,856 1,288,424 1,421,021 1,406,558 1,391,755 1,407,009 1,438,187 Plus Net Income 613,957 226,836 134,063 313,568 132,597 (14,463) (14,803) 15,254 31,178 (33,343) Ending Cash Balance 613,957 840,793 974,856 1,288,424 1,421,021 1,406,558 1,391,755 1,407,009 1,438,187 1,404,844 36 APPENDIX F - continued City of Corcoran Water Fund Pro Forma Appendix SOURCE OF FUNDS: Operating: Special assessments (DT owners $17,180 /parcel) 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 Acres Platted Per Year 2 2 2 2 2 2 2 2 2 2 Residentual Equiv. Units (REU) added per yr 10 10 30 30 10 10 10 10 10 10 Total REU 474 484 494 504 514 524 534 544 554 564 Est. 1,000 Gallons of Water Sold Per Yr Per REU 100 100 100 100 100 100 100 100 100 100 Thousands Gallons of Water Sold 47,400 48,400 49,400 50,400 51,400 52,400 53,400 54,400 55,400 56,400 Gallons for Basis of Sewer Chg (100% of water) 47,400 48,400 49,400 50,400 51,400 52,400 53,400 54,400 55,400 56,400 SOURCE OF FUNDS: Operating: Special assessments (DT owners $17,180 /parcel) 47,119 - - - - - - - - - Utility Fees - Water usage 154,419 165,561 177,431 190,073 203,537 217,872 233,131 249,372 266,653 285,040 Base service charges 113,191 118,832 124,784 130,939 137,300 143,869 150,716 157,847 165,934 174,276 Developer escrow /prepayments 21,300 21,300 21,300 21,300 21,300 21,300 21,300 21,300 21,300 21,300 Developer payment for utility improvements 260,176 268,228 276,583 285,252 254,845 264,178 273,861 283,906 294,327 305,137 Water trunk line availability charges 11,961 12,320 12,689 13,070 13,462 13,866 14,282 14,710 15,152 15,606 Water connection charges (includes MG) 42,069 43,322 44,627 45,055 46,406 47,800 49,227 50,708 52,234 53,795 Investment income (1 %) 14,048 12,732 11,047 9,470 7,983 7,021 6,207 5,505 5,051 4,745 Total Operating Sources 382,808 352,766 370,578 388,608 408,688 430,428 453,563 478,142 505,025 533,462 Non - Operating: 254,305 253,049 251,617 252,067 250,064 247,689 249,847 239,624 241,326 237,539 Bond proceeds 514,481 521,276 528,199 537,320 504,909 511,867 523,708 523,531 535,653 542,676 Transfer in Redistributed TIF Total Non -Op Sources - - - - - - - - - - Total Source of Funds 382,808 352,766 370,578 388,608 408,688 430,428 453,563 478,142 505,025 533,462 USE OF FUNDS: Operating: Current operating expenses 104,335 107,465 110,689 114,009 117,430 120,952 124,581 128,318 132,168 136,133 Pmt to MG for Water ($1.45/1,000 gal infl) 95,138 100,060 105,191 110,540 116,115 121,926 127,980 134,288 140,859 147,704 Pmt to MG for first 150 units ($300K,15yrs,5.5 %) 39,403 39,403 39,403 39,403 798,328 702,107 620,668 550,523 505,135 474,506 Pmt to MG for units above 150 21,300 21,300 21,300 21,300 21,300 21,300 21,300 21,300 21,300 21,300 Total Operating Uses 260,176 268,228 276,583 285,252 254,845 264,178 273,861 283,906 294,327 305,137 Non - Operating: Capital maintenance 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 Capital improvements Debt service (Transfer to DS Fund) 229,305 228,049 226,617 227,067 225,064 222,689 224,847 214,624 216,326 212,539 Total Non - Operating 254,305 253,049 251,617 252,067 250,064 247,689 249,847 239,624 241,326 237,539 Total Use of Funds 514,481 521,276 528,199 537,320 504,909 511,867 523,708 523,531 535,653 542,676 NET DIFFERENCE (131,673) (168,510) (157,621) (148,712) (96,221) (81,439) (70,145) (45,389) (30,629) (9,214) CASH BALANCE Beginning Cash Balance 1,404,844 1,273,171 1,104,661 947,039 798,328 702,107 620,668 550,523 505,135 474,506 Plus Net Income (131,673) (168,510) (157,621) (148,712) (96,221) (81,439) (70,145) (45,389) (30,629) (9,214) Ending Cash Balance 1,273,171 1,104,661 947,039 798,328 702,107 620,668 550,523 505,135 474,506 465,292 Note: The Pro Forma assumes a very conservative estimate on acres platted and new REU. The analysis assumes no further residential developments are approved other than the present project under implementation. As shown, the City would need to identify other sources of revenue of approximately $300,000 per year, beginning in year 2026 to pay for operating costs if no other future development were to occur in the City. Approximately 50 new units per year is needed to cash flow. 37 Appendix APPENDIX G City of Corcoran Sanitary Sewer Pro Forma SOURCE OF FUNDS: Operating: Special assessments (DT owners $17,180 /parcel) 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Acres Platted Per Year 14 25 25 25 25 25 25 25 23 9 Residentual Equiv. Units (REU) added per yr 2 33 50 90 50 50 50 50 50 41 Total REU - 33 83 173 223 273 323 373 423 464 Est. 1,000 Gallons of Water Sold Per Yr Per REU 100 100 100 100 100 100 100 100 100 Thousands Gallons of Water Sold 3,300 8,300 17,300 22,300 27,300 32,300 37,300 42,300 46,400 Gallons for Basis of Sewer Chg (100% of water) 3,300 8,300 17,300 22,300 27,300 32,300 37,300 42,300 46,400 SOURCE OF FUNDS: Operating: Special assessments (DT owners $17,180 /parcel) 15,000 40,778 40,778 40,778 40,778 40,778 40,778 40,778 40,778 40,778 Utility Fees - Sewer usage - 8,143 21,504 47,063 63,699 81,880 101,720 123,339 146,866 169,157 Base service charges - 8,565 22,191 47,644 63,261 79,771 97,210 115,615 135,022 152,563 Developer escrow /prepayments 50,000 105,793 (50,000) 336,064 245,173 303,804 326,076 349,412 373,856 367,680 Developer payment for utility improvements 600,000 Sewer trunk line availability charges 43,850 79,183 81,558 84,005 86,525 89,120 91,793 94,548 87,724 36,111 Sewer connection charges (includes MCES) 6,970 118,457 184,865 342,738 196,125 202,010 208,070 214,310 220,740 186,435 Investment income (1 %) - 6,808 7,714 7,913 9,020 9,941 10,728 11,751 13,056 14,553 Total Operating Sources 700,820 261,934 308,610 570,142 459,408 503,500 550,299 600,341 644,187 599,597 Non - Operating: 1,226,033 171,384 288,698 459,419 367,346 424,795 448,014 469,818 494,543 486,464 Bond proceeds 1,206,063 - - - - - - - - Transfer in Redistributed TIF - Total Non -Op Sources 1,206,063 - - - - - - - - - Total Source of Funds 1,906,882 261,934 308,610 570,142 459,408 503,500 550,299 600,341 644,187 599,597 USE OF FUNDS: Operating: Current operating expenses 15,000 13,834 35,000 50,000 50,000 90,000 92,700 95,481 98,345 101,296 MCES (Disposal /flow chg, est. $2.14 yr'14) - 7,492 19,409 41,669 55,323 69,759 85,011 101,116 118,111 133,446 MCES (Sewer connection) 4,970 84,467 131,820 244,395 139,850 144,045 148,365 152,815 157,400 132,938 Total Operating Uses 19,970 105,793 186,229 336,064 245,173 303,804 326,076 349,412 373,856 367,680 Non - Operating: Capital maintenance 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 Capital improvements 1,206,063 - - - - - - - - Debt service (transfer to DS Fund) - 40,591 77,469 98,355 97,173 95,991 96,938 95,406 95,687 93,785 Total Non - Operating 1,206,063 65,591 102,469 123,355 122,173 120,991 121,938 120,406 120,687 118,785 Total Use of Funds 1,226,033 171,384 288,698 459,419 367,346 424,795 448,014 469,818 494,543 486,464 NET DIFFERENCE 680,850 90,551 19,913 110,723 92,062 78,705 102,285 130,523 149,644 113,133 CASH BALANCE Beginning Cash Balance Plus Net Income - 680,850 680,850 90,551 771,400 19,913 791,313 110,723 902,036 92,062 994,098 78,705 1,072,803 102,285 1,175,088 130,523 1,305,611 149,644 1,455,255 113,133 Ending Cash Balance 680,850 771,400 791,313 902,036 994,098 1,072,803 1,175,088 1,305,611 1,455,255 1,568,388 38 Appendix APPENDIX G - continued City of Corcoran Sanitary Sewer Pro Forma USE OF FUNDS: Operating: Current operating expenses 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 Acres Platted Per Year 2 2 2 2 2 2 2 2 2 2 Residentual Equiv. Units (REU) added peryr 10 10 10 10 10 10 10 10 10 10 Total REU 474 484 494 504 514 524 534 544 554 564 Est. 1,000 Gallons of Water Sold Per Yr Per REU 100 100 100 100 100 100 100 100 100 100 Thousands Gallons of Water Sold 47,400 48,400 49,400 50,400 51,400 52,400 53,400 54,400 55,400 56,400 Gallons for Basis of Sewer Chg (100% of water) 47,400 48,400 49,400 50,400 51,400 52,400 53,400 54,400 55,400 56,400 SOURCE OF FUNDS: 96,463 96,539 96,551 94,380 94,328 94,114 93,738 85,524 85,171 84,648 Operating: 121,463 121,539 121,551 119,380 119,328 119,114 118,738 110,524 110,171 109,648 Special assessments (DT owners $17,180 /parcel) 40,778 - - - - - - - - - Utility Fees - Sewer usage 181,443 194,534 208,481 223,336 239,156 255,999 273,929 293,012 313,318 334,922 Base service charges 160,515 168,839 177,484 186,520 195,957 205,743 215,950 226,587 237,666 249,198 Developer escrow /prepayments Developer payment for utility improvements Sewer trunk line availability charges 8,265 8,513 8,769 9,032 9,303 9,582 9,869 10,165 10,470 10,784 Sewer connection charges (includes MCES) 13,439 13,842 14,257 14,685 15,126 15,580 16,047 16,528 17,024 17,535 Investment income (1 %) 15,684 15,889 15,794 15,813 15,977 16,275 16,719 17,324 18,179 19,220 Total Operating Sources 420,125 401,617 424,786 449,387 475,519 503,179 532,514 563,615 596,657 631,659 Non- Operating: Bond proceeds Transfer in Redistributed TIF Total Non -Op Sources - - - - - - - - - - Total Source of Funds 420,125 401,617 424,786 449,387 475,519 503,179 532,514 563,615 596,657 631,659 USE OF FUNDS: Operating: Current operating expenses 104,335 107,465 110,689 114,009 117,430 120,952 124,581 128,318 132,168 136,133 MCES (Disposal /flow chg, est. $2.14 yr'14) 140,411 147,675 155,248 163,142 171,370 179,945 188,881 198,190 207,889 217,990 MCES (Sewer connection) 33,397 34,399 35,431 36,494 37,589 38,717 39,879 41,075 42,307 43,576 Total Operating Uses 278,143 289,538 301,367 313,645 326,389 339,615 353,341 367,584 382,364 397,699 Non- Operating: 1,588,907 1,579,447 1,581,314 1,597,676 1,627,478 1,671,928 1,732,363 1,817,870 1,921,992 2,046,303 Capital maintenance 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 Capital improvements Debt service (transfer to DS Fund) 96,463 96,539 96,551 94,380 94,328 94,114 93,738 85,524 85,171 84,648 Total Non - Operating 121,463 121,539 121,551 119,380 119,328 119,114 118,738 110,524 110,171 109,648 Total Use of Funds 399,606 411,077 422,918 433,025 445,716 458,729 472,079 478,108 492,535 507,348 NET DIFFERENCE 20,519 (9,460) 1,868 16,361 29,803 44,450 60,435 85,507 104,122 124,311 CASH BALANCE Beginning Cash Balance 1,568,388 1,588,907 1,579,447 1,581,314 1,597,676 1,627,478 1,671,928 1,732,363 1,817,870 1,921,992 Plus Net Income 20,519 (9,460) 1,868 16,361 29,803 44,450 60,435 85,507 104,122 124,311 Ending Cash Balance 1,588,907 1,579,447 1,581,314 1,597,676 1,627,478 1,671,928 1,732,363 1,817,870 1,921,992 2,046,303 Note: The Pro Forma assumes a very conservative estimate on acres platted and new REU. The analysis assumes no further residential developments are approved other than the present project under implementation. As shown, the City would need to identify other sources of revenue of approximately $190,000 per year, beginning in year 2026 to pay for operating costs if no other future development were to occur in the City. Approximately 50 new units oer vear is needed to cash flow. 39 APPENDIX H City of Corcoran, MN Preliminary Utility Rate Fee Schedule (NOT ADOPTED) Annual Percent Adjustment to Rate Fee Schedule (except tier rates): 3.0% 3.0% 3.0% 3.0% Tier Rates Adjusted based on Maple Grove Water Sales Price Year: 2014 2015 2016 2017 2018 Estimated Residentual Equiv. Units (REU) added per yr Est. 1,000 Gallons of Water Sold Per Yr Per REU Water Base charge (per meter or per unit / month) Sanitary Base charge (per meter or per unit / month) State water testing, base charge (per meter or per unit / month) Water treatment surcharge (per meter or per unit / month) Water (per meter or per unit): Tier 1: Water usage per 1,000 gallons up to 20,000 gallons Tier 2: Water usage +20,000 gallons up to 40,000 gallons Tier 3: Water usage +40,000 gallons Sewer (sewer based on water usage) per 1,000 gallons Sewer only (no water service based on 6,000 gallons per month) Commercial Water Base charge (per meter or per unit / month) Sanitary Base charge (per meter or per unit / month) Water treatment surcharge per 1,000 gallons (Commercial only) State water testing, base charge (per meter or per unit / month) Water (per meter or per unit): Tier 1: Water usage per 1,000 gallons Sewer (based on 90% of res rate and chgd on actual water usage) Irrigation Water Base charge (per meter or per unit) State water testing, base charge (per meter or per unit / month) Water (per meter or per unit): Tier 1: Water usage per 1,000 gallons up to 200,000 gallons SEWER CONNECTION CHARGES (paid with building permit) Single family, duplex, townhouse, mobile home (per unit) Multiple (80% of single family) Commercial /industrial, churches, schools, hospitals, nursing homes MCES connection charge (per unit) WATER CONNECTION CHARGES (paid with building Kermit) Single family, duplex, townhouse, mobile home (per unit) Multiple (80% of single family) Commercial /industrial, churches, schools, hospitals, nursing homes Maple Grove Connection (surcharge) TRUNK LINE AVAILABILITY CHARGES (paid at time of development) Sewer availability charge per acre of land Water availability charge per acre of land 2 33 50 90 50 $10.00 $10.30 $10.61 $10.93 $11.26 $21.00 $21.63 $22.28 $22.95 $23.64 $1.60 $1.65 $1.70 $1.75 $1.80 $3.30 $3.40 $3.50 $3.60 $3.70 $1.60 $1.67 $1.76 $1.85 $1.94 $2.00 $2.10 $2.21 $2.32 $2.43 $2.50 $2.63 $2.76 $2.89 $3.04 $2.35 $2.47 $2.59 $2.72 $2.86 $42.30 $43.57 $44.88 $46.23 $47.62 $10.00 $10.30 $10.61 $10.93 $11.26 $21.00 $21.60 $22.20 $22.90 $23.60 $0.13 $0.10 $0.10 $0.10 $0.10 $1.60 $1.65 $1.70 $1.75 $1.80 $1.60 $1.67 $1.76 $1.85 $1.94 $2.12 $2.20 $2.30 $2.40 $2.50 $10.00 $10.30 $10.61 $10.93 $11.26 $1.60 $1.65 $1.70 $1.75 $1.80 $2.50 $2.63 $2.76 $2.89 $3.04 $1,000 $1,030 $1,061 $1,093 $1,126 $800 $824 $849 $874 $900 $1,000 $1,030 $1,061 $1,093 $1,126 $2,485 $2,560 $2,636 $2,716 $2,797 $1,000 $1,030 $1,061 $1,093 $1,126 $800 $824 $849 $874 $900 $1,000 $1,030 $1,061 $1,093 $1,126 $2,130 $2,194 $2,260 $2,328 $2,397 $3,075 $3,167 $3,262 $3,360 $3,461 $4,450 $4,584 $4,721 $4,863 $5,009 Appendix 40 APPENDIX I Year DEBT SERVICE PAYMENTS Principal Interest CfrY OF CORCORAN, MN 2014 Purpose: 2015 G.O. Bonds, ANTICIPATED IN CIP Use of Proceeds: 2015 Dated: 08/01/15 Project costs $1,612,506 Original Amount: $1,450,000 Discount $21,750 Maturity: 1 -Feb Cost of Issuance /Rounding $25,744 Interest Rates: TBD Capitalized Interest $0 $160,000 $27,045 Total $1,660,000 Year DEBT SERVICE PAYMENTS Principal Interest Total 2014 $0 $0 $0 2015 $0 $0 $0 2016 $0 $30,815 $30,815 2017 $140,000 $30,290 $170,290 2018 $160,000 $28,925 $188,925 2019 $160,000 $27,045 $187,045 2020 $160,000 $24,765 $184,765 2021 $165,000 $22,040 $187,040 2022 $165,000 $18,905 $183,905 2023 $170,000 $15,385 $185,385 2024 $175,000 $11,459 $186,459 2025 $180,000 $7,153 $187,153 2026 $185,000 $2,451 $187,451 2027 $0 $0 $0 2028 $0 $0 $0 2029 $0 $0 $0 2030 $0 $0 $0 2031 $0 $0 $0 2032 $0 $0 $0 2033 $0 $0 $0 2034 $0 $0 $0 2035 $0 $0 $0 2036 $0 $0 $0 2037 $0 $0 $0 2038 $0 $0 $0 2039 $0 $0 $0 PLANNED SOURCE OF FUNDS FOR DEBT SERVICE PAYMENTS Special Assessments Special Special Total Source of Streets Assessments Assessments Funds for Debt Portion Water Portion Sewer Portion Service $0 $0 $0 $0 $0 $0 $0 $0 $17,845 $6,953 $6,017 $30,815 $98,613 $38,424 $33,253 $170,290 $109,405 $42,628 $36,892 $188,925 $108,316 $42,204 $36,525 $187,045 $106,996 $41,690 $36,080 $184,765 $108,313 $42,203 $36,524 $187,040 $106,498 $41,496 $35,912 $183,905 $107,355 $41,830 $36,201 $185,385 $107,976 $42,072 $36,410 $186,459 $108,378 $42,228 $36,546 $187,153 $108,551 $42,296 $36,604 $187,451 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Total $1,660,000 $219,233 $1,879,233 $1,088,245 $424,023 $366,965 $1,879,233 By project cost »»»> $933,786 $363,840 $314,880 $1,612,506 Notes: The special assessment is for the DT Improvement Project - the street portion and charges are assumed to be assessed and the TLAC and connection charges will be spread the same as the street assessment. Appendix 41 APPENDIX J Year 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 Principal CITY OF CORCORAN, MN Total Purpose: 2016 G.O. Bonds, ANTICIPATED IN CIP Use of Proceeds: Dated: 08/01/16 Project costs $449,500 Original Amount: $485,000 Discount $7,275 Maturity: 1 -Feb Cost of Issuance /Rounding $28,225 Interest Rates: TBD Capitalized Interest $0 $50,000 $8,783 Total $485,000 $50,000 $8,070 PLANNED SOURCE OF FUNDS FOR $55,000 DEBT SERVICE PAYMENTS $62,188 $55,000 $6,143 DEBT SERVICE PAYMENTS Year 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 Principal Interest Total $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $9,580 $9,580 $45,000 $9,344 $54,344 $50,000 $8,783 $58,783 $50,000 $8,070 $58,070 $55,000 $7,188 $62,188 $55,000 $6,143 $61,143 $55,000 $4,988 $59,988 $55,000 $3,736 $58,736 $60,000 $2,340 $62,340 $60,000 $795 $60,795 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Total $485,000 $60,965 $545,965 $545,965 $545,965 Notes: Property tax amount shown represents the use of collected tax revenues. It does not represent the certified tax levy amount for the bonds for the year shown. Appendix 42 Total Source of Property Tax for Funds for Debt Equipment Service $0 $0 $0 $0 $0 $0 $9,580 $9,580 $54,344 $54,344 $58,783 $58,783 $58,070 $58,070 $62,188 $62,188 $61,143 $61,143 $59,988 $59,988 $58,736 $58,736 $62,340 $62,340 $60,795 $60,795 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Total $485,000 $60,965 $545,965 $545,965 $545,965 Notes: Property tax amount shown represents the use of collected tax revenues. It does not represent the certified tax levy amount for the bonds for the year shown. Appendix 42 APPENDIX J Total Source of Abatement Funds for Debt Payment Year CITY OF CORCORAN, MN Interest Purpose: 2017 G.O. Bonds, ANTICIPATED IN CIP Use of Proceeds: Service Dated: 08/01/17 Project costs $3,720,000 Original Amount: $1,450,000 Discount $51,485 Maturity: 1 -Feb Cost of Issuance /Rounding $73,515 Interest Rates: TBD Capitalized Interest $0 $0 $0 Total $3,845,000 $0 2017 PLANNED SOURCE OF FUNDS FOR DEBT $0 DEBT SERVICE PAYMENTS $0 $0 $0 2018 SERVICE PAYMENTS $144,733 Total Source of Abatement Funds for Debt Payment Year Principal Interest Total Water Levy Service 2014 $0 $0 $0 $0 $0 $0 2015 $0 $0 $0 $0 $0 $0 2016 $0 $0 $0 $0 $0 $0 2017 $0 $0 $0 $0 $0 $0 2018 $0 $144,733 $144,733 $50,590 $94,143 $144,733 2019 $30,000 $144,538 $174,538 $80,395 $94,143 $174,538 2020 $55,000 $143,916 $198,916 $104,774 $94,143 $198,916 2021 $55,000 $142,995 $197,995 $103,853 $94,143 $197,995 2022 $55,000 $141,950 $196,950 $102,808 $94,143 $196,950 2023 $60,000 $140,795 $200,795 $101,653 $99,143 $200,795 2024 $60,000 $139,343 $199,343 $105,343 $94,000 $199,343 2025 $115,000 $137,888 $252,888 $103,888 $149,000 $252,888 2026 $180,000 $134,610 $314,610 $102,343 $212,268 $314,610 2027 $185,000 $128,880 $313,880 $105,573 $208,308 $313,880 2028 $230,000 $122,709 $352,709 $103,541 $249,168 $352,709 2029 $230,000 $114,575 $344,575 $101,348 $243,228 $344,575 2030 $270,000 $106,020 $376,020 $103,898 $272,123 $376,020 2031 $275,000 $95,778 $370,778 $101,255 $269,523 $370,778 2032 $285,000 $84,953 $369,953 $103,425 $266,528 $369,953 2033 $290,000 $73,564 $363,564 $100,331 $263,233 $363,564 2034 $305,000 $61,563 $366,563 $102,038 $264,525 $366,563 2035 $315,000 $48,810 $363,810 $103,510 $260,300 $363,810 2036 $325,000 $35,474 $360,474 $99,834 $260,640 $360,474 2037 $330,000 $21,445 $351,445 $101,005 $250,440 $351,445 2038 $95,000 $6,888 $101,888 $101,888 $0 $101,888 2039 $100,000 $2,375 $102,375 $102,375 $0 $102,375 Total $3,845,000 $2,173,798 $6,018,798 $2,185,663 $3,833,135 $6,018,798 By project cost » » »> 1,400,000 2,320,000 3,720,000 Notes: The City has not approved an abatement project. All figures above are estimated and for preliminary financial planning purposes only. Appendix 43 APPENDIX K Appendix 44 CITY OF CORCORAN, MN Purpose: 2018 G.O. Bonds, ANTICIPATED IN CIP Use of Proceeds: Dated: 08/01/18 Project costs $1,395,000 Original Amount: $1,465,000 Discount $21,975 Maturity: 1 -Feb Cost of Issuance /Rounding $48,025 Interest Rates: TBD Capitalized Interest $0 Total $1,465,000 PLANNED SOURCE OF FUNDS FOR DEBT DEBT SERVICE PAYMENTS SERVICE PAYMENTS Special Assessments Property Tax Total Source of (Capital for Funds for Debt Year Principal Interest Total Projects Fund) Equipment Service 2014 $0 $0 $0 $0 $0 $0 2015 $0 $0 $0 $0 $0 $0 2016 $0 $0 $0 $0 $0 $0 2017 $0 $0 $0 $0 $0 $0 2018 $0 $0 $0 $0 $0 $0 2019 $0 $30,065 $30,065 $22,715 $7,350 $30,065 2020 $300,000 $27,740 $327,740 $290,623 $37,118 $327,740 2021 $320,000 $22,535 $342,535 $300,965 $41,570 $342,535 2022 $330,000 $16,355 $346,355 $305,450 $40,905 $346,355 2023 $335,000 $8,920 $343,920 $303,750 $40,170 $343,920 2024 $35,000 $4,374 $39,374 $0 $39,374 $39,374 2025 $35,000 $3,525 $38,525 $0 $38,525 $38,525 2026 $35,000 $2,624 $37,624 $0 $37,624 $37,624 2027 $35,000 $1,670 $36,670 $0 $36,670 $36,670 2028 $40,000 $590 $40,590 $0 $40,590 $40,590 2029 $0 $0 $0 $0 $0 $0 2030 $0 $0 $0 $0 $0 $0 2031 $0 $0 $0 $0 $0 $0 2032 $0 $0 $0 $0 $0 $0 2033 $0 $0 $0 $0 $0 $0 2034 $0 $0 $0 $0 $0 $0 2035 $0 $0 $0 $0 $0 $0 2036 $0 $0 $0 $0 $0 $0 2037 $0 $0 $0 $0 $0 $0 2038 $0 $0 $0 $0 $0 $0 2039 $0 $0 $0 $0 $0 $0 Total $1,465,000 $118,398 $1,583,398 $1,223,503 $359,895 $1,583,398 By project cost»»»> 1,100,000 295,000 1,395,000 Notes: Special assessment of $1,100,000 plus cost of issuance spread over 4 years. Assume interest rate of 5%: $310,213 Property tax amount shown represents the use of collected tax revenues. It does not represent the certified tax levy amount for the bonds for the year shown. Appendix 44 APPENDIX L Total Source of Property Tax for Funds for Debt Year CITY OF CORCORAN, MN Interest Total Purpose: 2020 G.O. Bonds, ANTIICPATED IN CIP Use of Proceeds: $0 Dated: 08/01/20 Project costs $165,000 Original Amount: $195,000 Discount $2,925 Maturity: 1 -Feb Cost of Issuance /Rounding $27,075 Interest Rates: TBD Capitalized Interest $0 2017 $0 Total $195,000 $0 $0 PLANNED SOURCE OF FUNDS FOR DEBT $0 DEBT SERVICE PAYMENTS $0 $0 $0 2019 SERVICE PAYMENTS $0 Total Source of Property Tax for Funds for Debt Year Principal Interest Total Equipment Service 2014 $0 $0 $0 $0 $0 2015 $0 $0 $0 $0 $0 2016 $0 $0 $0 $0 $0 2017 $0 $0 $0 $0 $0 2018 $0 $0 $0 $0 $0 2019 $0 $0 $0 $0 $0 2020 $0 $0 $0 $0 $0 2021 $0 $7,800 $7,800 $7,800 $7,800 2022 $15,000 $7,500 $22,500 $22,500 $22,500 2023 $20,000 $6,800 $26,800 $26,800 $26,800 2024 $20,000 $6,000 $26,000 $26,000 $26,000 2025 $20,000 $5,200 $25,200 $25,200 $25,200 2026 $20,000 $4,400 $24,400 $24,400 $24,400 2027 $25,000 $3,500 $28,500 $28,500 $28,500 2028 $25,000 $2,500 $27,500 $27,500 $27,500 2029 $25,000 $1,500 $26,500 $26,500 $26,500 2030 $25,000 $500 $25,500 $25,500 $25,500 2031 $0 $0 $0 $0 $0 2032 $0 $0 $0 $0 $0 2033 $0 $0 $0 $0 $0 2034 $0 $0 $0 $0 $0 2035 $0 $0 $0 $0 $0 2036 $0 $0 $0 $0 $0 2037 $0 $0 $0 $0 $0 2038 $0 $0 $0 $0 $0 2039 $0 $0 $0 $0 $0 Total $195,000 $45,700 $240,700 $240,700 $240,700 Notes: Property tax amount shown represents the use of collected tax revenues. It does not represent the certified tax levy amount for the bonds for the year shown. Appendix 45 NORTHLAND SECURITIES Northland Securities, Inc. 45 South 7th Street , Suite 2000 Minneapolis, MN 55402 Toll Free 1- 800 - 851 -2920 Main 612 - 851 -5900 www.northlandsecurities.com Member FINRA and SIPC 1 CITY OF CORCORAN 2015 DRAFT BUDGET - REV 2 2 2015 8/22/2014 3 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2012 ACTUAL 2013 ACTUAL 2014 BUDGET 2015 BUDGET DIFFERENCE 2014/2015 4 CITY HALL DEPARTMENTS COMMENTS 5 City Council 6 41100 -100 Wages & Salaries 6,600 6,600 6,600 6,600 $ - 7 41100 -122 FICA / SS 409 409 409 409 $ - 8 41100 -126 Medicare 96 96 96 96 $ - 9 41100 -210 Operating Expense - - 100 - $ (100) 10 41100 -364 Workers' Compensation 32 41 46 104 $ 58 11 Total City Council 7,137 7,146 7,251 7,209 (42) 12 13 News Letter / Website 14 41130 -351 News letter, Misc literature 4,062 4,482 4,500 4,750 $ 250 16 41130 -354 Website 700 700 700 700 $ - 17 Total Newsletter & Web 4,762 5,182 5,200 5,450 250 18 19 Elections 20 41410 -210 Operating Supplies 6,263 1,397 5,000 1,500 $ (3,500) 21 Total Elections 6,263 1,397 5,000 1,500 (3,500) 22 23 Auditor 24 41540 -300 Professional Services 16,675 19,352 18,940 20,000 $ 1,060 25 Financial Services 5,486 3,640 6,000 6,000 $ - 28 Total Auditor 22,161 22,992 24,940 26,000 1,060 29 30 Assessor 31 41550 -210 Operating Supplies 929 960 1,000 1,000 $ - 32 41550 -300 Professional Services 49,284 50,203 52,788 55,956 $ 3,168 6% 2015 rate increase 33 Total Assessor 50,213 51,163 53,788 56,956 3,168 34 35 Attorney 36 41600 -300 Professional Services 22,353 30,865 30,000 31,000 $ 1,000 2% rate increase 37 Total City Attorney 22,353 30,865 30,000 31,000 1,000 38 44 Other General Government 48 41900 -210 Operating Supplies 31 6,573 3,255 3,000 $ (255) Crop land tax 49 41900 -300 Professional Srvs 21,041 25,721 - 500 $ 500 financial planning 51 41900 -360 Insurance 18,806 54,412 57,000 67,400 $ 10,400 3% increase from 2014 actual and Hope Center 52 41900 -430 Misc Banking Charges - - - $ - 53 41900 -433 Dues & Memberships 24,454 26,709 27,115 30,000 $ 2,885 64 Total Other Government 64,332 113,416 87,370 100,900 13,530 65 66 Planning & Zoning 67 41910 -210 Operating Supplies 589 1,000 1,000 $ - PH notices, labels, postage 68 41910 -300 Professional Services 41,728 42,089 50,000 50,000 $ - 70 Total Planning & Zoning 41,728 42,678 51,000 51,000 - 71 72 City Hall Operating Expenses 73 41941 -200 Office Supplies 1,978 2,462 3,000 3,000 $ - 74 41941 -201 Postage /Shipping 1,628 2,424 2,500 3,000 $ 500 75 41941 -207 Computer / Copier Supplies 2,424 2,615 3,000 3,000 $ - Loffler contract? 76 41941 -210 Operating Supplies 12,497 16,043 12,500 15,000 $ 2,500 Cintas, Zep, Adams, Wilmar Water 77 41941 -300 Professional Services 15,385 7,668 7,300 9,000 $ 1,700 Admin fees increase (Paychex), Ordinance Codification 78 41941 -321 Telephone 2,182 2,189 3,000 3,000 $ - 79 41941 -352 Gen. Notices Public Hearing information 2,235 2,797 1,500 2,000 $ 500 Crow River News 80 41941 -364 Workers Comp Insur. ( Misc. Vol. Commissioners Staff) - - 14 25 $ 11 81 --4 41941 -380 7tqTilities / Outside Services 12,833 15,121 14,500 15,500 $ 1,000 Center Point, Randys, Wright Henn Elec, Wright Henn Security 10b. 1 CITY OF CORCORAN 2015 DRAFT BUDGET - REV 2 2 2015 8/22/2014 3 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2012 ACTUAL 2013 ACTUAL 2014 BUDGET 2015 BUDGET DIFFERENCE 2014/2015 82 41941 -400 Repairs /Maintenance Bldg. 9,817 8,112 9,000 12,000 $ 3,000 General maintenance 84 41941 -520 Buildings & Structures 4,053 4,000 5,000 $ 1,000 Facility repairs 86 Total City Hall Operating 61,042 63,488 60,314 70,525 10,211 87 88 IT Technology 90 41951 -207 Computer / Supplies 7,580 9,723 7,500 22,757 $ 15,257 Annual license renewal 91 41951 -210 Operating Supplies 1,252 4,500 1,500 $ (3,000) Hardware /Software 92 41951 -300 Professional Supplies 4,897 6,000 13,100 $ 7,100 Managed services 93 41951 -530 Facility Assets 8,584 - 6,500 $ 6,500 3 Computers 94 Total IT Technology 7,580 24,456 18,000 43,857 25,857 95 96 Engineering 98 43170 -300 Professional Services 53,365 38,592 40,000 45,000 $ 5,000 MS4 & SWPPP 99 Total Engineering 53,365 38,592 40,000 45,000 5,000 100 101 Fire 102 42200 -300 Professional Services 242,083 236,478 239,000 275,895 $ 36,895 105 Total Fire Services 242,083 236,478 239,000 275,895 36,895 106 107 Building Inspections 108 42400 -300 Professional Services 9,421 24,023 28,000 74,000 $ 46,000 Ravinia Phase 1 109 42400 -437 Surcharges 1,727 3,812 5,000 11,000 $ 6,000 Ravinia Phase 1 110 Total Building Inspections 11,148 27,835 33,000 85,000 52,000 111 112 Recycling 113 43232 -210 Operating Supplies 827 797 1,000 1,000 $ - 114 43232 -300 Professional Services 64,743 67,420 69,000 69,000 $ - 115 Total Recycling 65,570 68,217 70,000 70,000 - 116 117 TOTAL CITY HALL 659,736 733,904 724,863 870,292 145,429 118 119 City Administrator 120 41300 -100 Wages & Salaries 92,519 117,644 91,780 92,912 $ 1,132 121 41300 -121 PERA 6,708 8,313 6,654 6,736 $ 82 122 41300 -122 FICA / SS 5,148 6,639 5,690 5,761 $ 71 123 41300 -126 Medicare 1,312 1,444 1,331 1,347 $ 16 124 41300 -130 Employer Paid FSA - - - - $ - 125 41300 -131 Employer Paid Health 13,959 17,622 16,745 15,567 $ (1,178) Life, A /D, LTD, STD, FSA/HSA, Health 126 41300 -132 Medical Cafeteria Plan - - - $ - 127 41300 -133 Employer Paid HSA - - $ - 128 41300 -140 Unemployment Compensation - - - $ - 129 41300 -208 Training 1,813 1,321 3,650 4,000 $ 350 130 $ 725 MCMA Conference 131 $ 1,900 ICMA Conference 132 $ 375 LMC Conference 133 $ 800 Leadership Growth Group 134 $ 200 MAMA 1351 1 41300 -210 Operating Supplies 492 868 700 700 $ - 136 41300 -300 Professional Services - - - - $ - 137 41300 -364 Workers' Compensation (683) 354 809 753 $ (56) 138 $ 111 MN City /County Managers $ - 139 $ 738 ICMA $ - 140 41300 -433 Dues & Memberships 848 873 700 850 $ 150 141 Total City Administrator 122,114 155,078 128,059 128,626 567 142 143 1 City Clerk / Administrative Staff 10b. 1 CITY OF CORCORAN 2015 DRAFT BUDGET - REV 2 2 2015 8/22/2014 3 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2012 ACTUAL 2013 ACTUAL 2014 BUDGET 2015 BUDGET DIFFERENCE 2014/2015 144 41400 -100 Wages & Salaries 135,247 127,511 120,082 142,174 $ 22,092 Additional staff mid year 2015 145 41400 -110 Overtime 1,827 1,979 2,000 2,000 $ - 146 41400 -121 PERA 9,922 8,722 8,851 10,453 $ 1,602 147 41400 -122 FICA / SS 8,883 8,428 7,569 8,939 $ 1,370 148 41400 -126 Medicare 2,078 1,971 1,770 2,091 $ 321 150 1 41400 -131 Employer Paid Health 23,363 21,871 30,100 40,122 $ 10,022 Life, A /D, LTD, STD, FSA/HSA, Health 154 41400 -208 Training 830 1,835 2,500 2,500 $ - 155 41400 -210 Operating Supplies 404 457 500 500 $ - Mileage 157 41400 -364 Workers' Compensation Insurance 1,216 1,064 1,041 1,344 $ 303 158 41400 -433 Dues & Memberships 35 70 150 150 $ - 159 Total Administrative Staff 183,804 173,908 174,563 210,273 35,710 160 161 Code Enforcement 162 41920 -100 Wages & Salaries 7,543 42,876 50,440 53,186 $ 2,746 163 41920 -110 Overtime - 371 1,000 1,000 $ - 164 41920 -121 PERA 503 3,077 3,729 3,928 $ 199 165 41920 -122 FICA / SS 445 3,000 3,189 3,360 $ 171 166 41920 -126 Medicare 104 702 746 786 $ 40 168 41920 -131 Health Insurance - 6,426 15,050 16,387 $ 1,337 Life, A /D, LTD, STD, FSA/HSA, Health 170 41920 -208 Training 750 750 $ - 171 41920 -210 Operating Supplies 1,054 708 1,000 1,000 $ - 175 41920 -364 Workers' Compensation 401 417 $ 16 176 41920 -417 Uniform 100 100 200 250 $ 50 177 41920 -433 Dues & Membership - - 100 100 $ - 178 Total Code Enforcement 10,276 57,260 76,605 81,164 4,559 179 180 Employee Benefit Charges 181 43190 -300 Professional Services - 3,000 - $ (3,000) 182 Total Employee Benefit Chgs - 3,000 - $ 3,000 183 184 Transfers to /from Other Funds 185 41900 -700 Transfer to other funds 16,000 $ 16,000 Infrastructure /Shannon Lane (402/417) 187 41900 -700 Transfer to other funds 25,000 $ 25,000 CIP 187 41900 -700 Transfer to other funds 20,000 $ 20,000 Reserve contribution 188 Total Transfers to /from other funds 61,000 61,000 189 Total Administration 975,930 1,120,151 1,107,091 1,351,355 186,264 190 191 PUBLIC WORKS 192 PERSONNEL SERVICES 193 43100 -100 Full -time - Regular 269,477 268,973 285,440 283,606 $ (1,834) 194 43100 -110 Full -time - Overtime 17,020 26,179 19,380 20,000 $ 620 Includes $1,000 for Country Daze 195 43100 -121 PERA 20,839 21,104 22,099 22,011 $ (88) 196 43100 -122 FICA / SS 16,695 17,244 18,899 18,824 $ (75) 197 43100 -126 Medicare 3,954 3,983 4,420 4,402 $ (18) 199 43100 -131 Employer Paid Health 61,921 47,773 75,250 78,656 $ 3,406 Life, A /D, LTD, STD, FSA/HSA, Health 203 43100 -140 Unemployment Compensation 4,057 - - $ - 204 43100 -364 Workers' Compensation Insurance 20,996 17,899 25,971 19,364 $ (6,607) 205 43100 -417 Uniforms 5,874 6,345 7,000 7,000 $ - 206 Total Public Works Personnel 416,777 413,557 458,459 453,863 (4,596) 207 208 OPERATING EXPENSE 210 43100 -208 Training and Instruction 3,739 2,191 4,000 4,000 $ - 211 43100 -210 Operating Supplies 21,091 21,767 25,000 25,000 $ - 212 43100 -212 Motor Fuels 37,195 40,466 37,000 40,000 $ 3,000 213 43100 -220 Repair/ Main. Supplies 22,147 19,341 20,000 25,000 $ 5,000 10b. 1 CITY OF CORCORAN 2015 DRAFT BUDGET - REV 2 2 2015 8/22/2014 3 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2012 ACTUAL 2013 ACTUAL 2014 BUDGET 2015 BUDGET DIFFERENCE 2014/2015 214 43100 -223 Building Repair 332 3,890 4,500 4,500 $ - Maintenance contracts (HVAC) 215 43100 -300 Professional Services 2,100 2,216 2,100 2,100 $ - 216 43100 -321 Telephone 5,005 3,868 6,000 8,000 $ 2,000 Cost of phone service in new building 218 43100 -380 Utility services 7,726 14,211 15,000 30,000 $ 15,000 Utilities for new Public Works site 220 Total Public Works Operating Expense 99,335 108,010 113,600 138,600 25,000 221 222 CITY OPERATING SERVICES 223 43100 -222 Seal Coating 40,286 - 50,000 60,000 $ 10,000 224 43100 -225 Land Scape /Ditch Maintenance 9,179 9,807 10,000 10,000 $ - 225 43100 -226 Sign Repair Material 4,149 6,146 6,000 6,000 $ - 226 43100 -227 Crack Filling 12,564 9,426 10,000 10,000 $ - 227 43100 -228 Dust Control 94,301 102,689 110,000 110,000 $ - 228 43100 -229 Culverts 11,132 209 10,000 10,000 $ - 231 43100 -232 Gravel 117,765 118,592 130,000 130,000 $ - 232 43100 -233 Asphalt /Maintenance patching 143,634 116,912 130,000 130,000 $ - 233 43100 -381 ISignal Lights /street lights 2,142 3,922 3,500 4,000 $ 500 234 Total Public Works City Operating Services 435,153 367,704 459,500 470,000 10,500 235 236 PARKS PERSONNEL SERVICES 237 45200 -100 Wages and Salaries 17,205 23,463 29,425 36,788 $ 7,363 240 45200 -122 FICA /SS 1,098 1,481 1,824 2,281 $ 457 241 45200 -126 IMedicare 257 346 427 533 $ 106 244 45200 -364 Workers' Compensation Insurance (1,815) 947 1,189 1,957 $ 768 245 Total Parks Personnel 17,222 26,687 32,865 41,559 8,694 246 247 PARKS OPERATING EXPENSES 248 45200 -210 Operating Supplies 9,314 25,518 10,000 15,000 $ 5,000 Combined with Repair /Maint 45200 -220 250 45200 -221 Maintenance Project 13,592 13,946 15,000 15,000 $ - 252 45200 -321 Telephone 614 652 700 700 $ - 253 45200 -380 Utility services 4,572 6,330 8,000 8,000 $ - 254 45200 -530 Improvements Other than Bldg 36,221 32,599 37,302 37,302 $ - NW Trails Snowmobile expense pass thru to 100 - 45200 -33422 256 Total Parks Operating Expense 64,312 79,046 71,002 76,002 5,000 257 258 Total Parks 81,534 105,733 103,867 117,561 13,694 259 260 Ice & Snow Removal 261 43125 -210 Snow and Ice Removal 23,935 39,361 29,000 30,000 $ 1,000 Salt and Sand 262 Total Snow & Ice 23,935 39,361 29,000 30,000 1,000 263 264 TOTAL PUBLIC WORKS & PARKS 1,056,733 1,034,366 1,164,426 1,210,024 45,598 265 266 POLICE 267 PERSONNEL SERVICES 268 POLICE 269 42100 -100 Wages (Union) 507,594 341,106 345,433 352,276 $ 6,843 2% COLA 270 42100 -101 Salaries 181,171 184,794 188,490 $ 3,696 271 42100 -110 Overtime 1,507 2,283 7,000 9,500 $ 2,500 Includes $1,000 for Country Daze 272 42100 -111 Overtime Events 10,756 14,178 15,000 10,000 $ (5,000) Pass thru funds only 100 - 42100 -34201 273 42100 -121 PERA 74,884 77,456 83,853 90,492 $ 6,639 City Contribution increase - 15.3% to 16.2% 275 42100 -126 Medicare 7,615 8,080 7,947 8,100 $ 153 277 42100 -131 Employer Paid Health 77,650 78,945 97,348 111,823 $ 14,475 281 42100 -364 Workers' Compensation 7,456 15,029 23,520 26,516 $ 2,996 LMC Estimate increase based on two officer IOD 2014 282 Total Police Personnel Services 687,472 718,248 764,895 797,197 32,302 283 2841 1 1 PART TIME 10b. 1 CITY OF CORCORAN 2015 DRAFT BUDGET - REV 2 2 2015 8/22/2014 3 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2012 ACTUAL 2013 ACTUAL 2014 BUDGET 2015 BUDGET DIFFERENCE 2014/2015 285 42101 -100 Wages and Salaries 75,072 87,686 78,100 89,100 $ 11,000 287 42101 -111 Overtime Events 6,353 3,766 - 5,000 $ 5,000 Pass thru funds only 100 - 42100 -34201 288 42101 -121 PERA 1,851 2,183 2,500 2,100 $ (400) 289 42101 -122 FICA / SS 4,252 4,730 4,842 5,524 $ 682 290 42101 -126 Medicare 1,181 1,326 11132 1,292 $ 160 292 Total Part Time 88,708 99,691 86,574 103,016 16,442 293 294 POLICE ADMINISTRATION 295 42102 -100 Wages and Salaries 39,515 42,309 45,011 47,507 $ 2,496 296 42102 -110 Overtime 15 - 500 500 $ - 297 42102 -121 PERA 2,878 3,028 3,300 3,601 $ 301 298 42102 -122 FICA / SS 2,671 2,850 2,822 2,976 $ 154 299 42102 -126 Medicare 625 667 660 696 $ 36 301 42102 -131 1 Employer Paid Health 1,392 6,774 8,000 16,387 $ 8,387 303 Total Police Administration 51,604 55,627 60,293 71,667 11,374 304 305 SUPPLIES 306 42100 -200 Office Supplies 5,237 4,751 5,000 5,000 $ - 307 42100 -201 Postage 354 152 250 250 $ - 308 42100 -208 Training Classes and Supplies 11,010 9,677 10,000 11,600 $ 1,600 309 42100 -209 Police Reserves Equipment 3,120 3,499 3,500 3,500 $ - 310 42100 -210 Patrol Supplies 4,185 3,279 4,000 4,000 $ - 311 42100 -212 Motor Fuels 39,115 37,363 37,000 37,000 $ - 312 42100 -417 Clothing and Uniforms 7,768 6,439 9,460 9,960 $ 500 313 42100 -433 Dues and Memberships 870 1,470 1,200 1,200 $ - 315 Total Police Supplies 71,660 66,630 70,410 72,510 2,100 316 317 CONTRACTUAL SERVICES 318 42100 -220 Maintenance - Motor Vehicle 13,397 9,244 8,000 8,000 $ - 319 42100 -223 Building Maintenance and Repairs 3,711 3,403 3,000 3,000 $ - 320 42100 -300 Professional - Animal Control 40 30 250 250 $ - 321 42100 -301 Prisoner - Professional Fees 5,370 13,801 8,000 8,000 $ - 322 42100 -304 Legal Services 25,869 30,320 27,500 27,500 $ - 323 42100 -321 Telephone 7,245 6,903 7,200 7,200 $ - 324 42100 -323 Radio Units 11,420 13,975 15,300 15,300 $ - 325 42100 -380 Utility Services / Civil Defense /Emergency Management 2,141 3,559 4,000 4,000 $ - 326 Total Contractual Services 69,193 81,237 73,250 73,250 $ - 327 328 TOTAL POLICE 968,636 1,021,432 1,055,422 1,117,640 $ 62,218 329 330 331 COMBINED DEPARTMENT TOTAL EXPENDITURES 3,001,299 3,175,949 3,326,938 3,679,019 $ 352,081 332 10b. 1 CITY OF CORCORAN 2015 DRAFT BUDGET - REV 2 2 2015 8/22/2014 3 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2012 ACTUAL 2013 ACTUAL 2014 BUDGET 2015 BUDGET DIFFERENCE 2014/2015 3331 1 Debt Service 334 Equipment Certificate Fund 335 341 Principal & Interest -2008 220,170 208,726 993661 100,219 342 Principal & Interest -2010 61,833 60,658 343 Principal & Interest -2012 44,555 44,295 344 Principal & Interest -2014 55,640 345 Total Principal & Interest 206,049 260,812 346 Required 5% overage 11,009 10,436 10,302 13,041 347 Total 231,179 219,162 216,351 273,853 $ 57,502 355 356 Facility Expansion (PD) #307 & #407 359 Principal & Interest 41,412 40,828 41,178 20,440 360 Required 5% Overage 2,071 2,041 2,059 1,022 361 Total 43,483 42,869 43,237 21,462 $ (21,775) 362 363 Facility Expansion (Public Works) 2012B 364 Principal & Interest 65,000 98,888 138,488 $ - 365 Required 5% Overage 3,250 4,944 6,924 $ - 366 Total 68,250 103,832 145,412 $ 41,581 367 373 374 COMBINED DEBT SERVICE EXPENDITURES 274,662 330,281 363,420 440,727 $ 77,307 375 10b. 1 CITY OF CORCORAN 2015 DRAFT BUDGET - REV 2 2 2015 8/22/2014 3 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2012 ACTUAL 2013 ACTUAL 2014 BUDGET 2015 BUDGET DIFFERENCE 2014/2015 376 REVENUES 2012 ACTUAL 2013 BUDGET 2014 BUDGET 2015 BUDGET BUDGET DIFFERENCE 2014/2015 377 GENERAL FUND REVENUE 378 379 GENERAL GOVERNMENT 380 41900 -31810 Cable Franchise Fee 38,196 39,489 35,000 40,000 $ 5,000 381 41900 -32110 Liquor Licenses Fees 18,270 18,300 18,250 18,250 $ - 384 41900 -33420 AG Preserve Credit 5,825 8,414 5,000 $ 5,000 385 41900 -33421 PERA State Aid 1,845 1,845 1,845 1,845 $ - 388 41900 -34103 Zoning / Subdivision Fees 7,180 37,805 6,000 6,000 $ - 389 41900 -34105 Copies / Maps 108 338 150 150 $ - 390 41900 -34107 Assessment Search 50 100 50 50 $ - 391 41900 -34108 TIF Administrative Fees 8,500 12,000 - 8,000 $ 8,000 393 41900 -34405 Clean up day Income 709 675 675 675 $ - 394 41900 -36200 Miscellaneous Revenue 18,635 16,075 2,500 2,500 $ - 395 41900 -36210 Interest Earnings 1,953 1,028 3,000 2,000 $ (1,000) 396 41900 -36217 Sale of Assets - $ - 397 41900 -36220 Rents / Royalties 10,848 10,848 9,840 9,840 $ - Crop Rentals 398 41900 -36230 Donations 4,575 1,300 1,000 1,000 $ - 403 CITY HALL OPERATIONS $ - 405 41941 -34101 Facility Rental 5,890 6,095 4,500 5,000 $ 500 406 41941 -36200 1 Miscellaneous Revenue 1,229 2,786 1,000 1,000 $ - 407 PUBLIC SAFETY $ - 409 42100 -33423 Police Town Aid 45,308 43,431 47,000 45,000 $ (2,000) 410 42100 -33424 Police Training & POST 3,321 3,759 3,500 3,700 $ 200 411 42100 -33620 Other Grants and Aid /Safe & Sober 11,939 12,283 10,000 7,500 $ (2,500) Pass through only - Area traffic project (42100 -111) 412 42100 -34200 Police Permits 2,417 2,054 1,500 2,000 $ 500 413 42100 -34201 Police Service Charge 7,163 10,053 5,000 7,500 $ 2,500 Pass through only - Contractural events (42100 -111) 414 42100 -34202 Police Reports / Misc. Fees 756 929 800 1,000 $ 200 416 42100 -35101 Fines 80,338 58,194 75,000 60,000 $ (15,000) 420 BUILDING INSPECTION $ - 421 42400 -32210 IBuilding Permit Fees 56,021 141,224 50,000 193,000 $ 143,000 Ravinia Phase 1 422 PUBLIC WORKS $ - 423 43100 -33418 MSA Road Maint. Fund 126,236 125,051 125,000 120,000 $ (5,000) MSA allotment calculation change 424 43100 -34300 Public Works Permits / Fees 3,930 2,670 3,000 3,000 $ - 425 43100 -34301 Dust Control 73,170 64,533 55,530 55,530 $ - Council direction 429 ICE & SNOW REMOVAL $ - 430 43125 -36200 Miscellaneous Revenue - - 8,000 $ 8,000 431 RECYCLING $ - 432 43232 -33610 County Recycling Grant 14,820 14,808 14,500 14,500 $ - 433 43232 -34400 Recycling Income 60,531 61,932 64,000 62,000 $ (2,000) 434 43232 -36200 Miscellaneous Revenue $ - 435 PARKS $ - 436 45200 -33422 Other State Grant 36,221 32,599 37,302 37,302 $ - Snowmobile trail grant 437 45200 -34101 Facility Rental 1,996 1,585 1,000 1,000 $ - 441 TRANSFERS TO /FROM OTHER FUNDS $ - 442 49360 -39200 Transfer from Other Fund $ - 443 444 TOTAL OTHER REVENUES 683,217 875,407 576,942 722,342 145,400 10b. 1 CITY OF CORCORAN 2015 DRAFT BUDGET - REV 2 2 2015 8/22/2014 3 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2012 ACTUAL 2013 ACTUAL 2014 BUDGET 2015 BUDGET DIFFERENCE 2014/2015 445 448 41900 -33422 Local Government Aid 7,058 10,908 $ 3,850 Estimate until July 2014 449 41900 -31100 General Property Taxes 2,511,817 2,590,453 2,743,280 2,945,769 $ 202,489 450 451 TOTAL PROPERTY TAX REVENUE 2,511,817 2,590,453 2,750,338 2,956,677 $ 206,339 7.502% 452 453 TOTAL GENERAL FUND REVENUE 3,195,033 3,465,860 3,327,280 3,679,019 $ 351,739 454 455 TOTAL DEBT SERVICE TAX LEVY 274,662 330,281 363,420 440,727 $ 77,307 2015 Bond schedule + 5% 456 457 TOTAL ALL REVENUES 3,469,695 3,796,141 3,690,700 4,119,746 $ 429,046 458 459 TOTAL ALL EXPENSES 3,275,960 3,506,230 3,690,358 4,119,746 $ 429,388 460 461 462 REVENUE-EXPENSE 193,735 289,911 342 0 $ (342) 463 464 465 Estimated Year End Reserve 342 20,000 $ 19,658 Allocated transfer from 41900 -700 466 467 468 ITOTAL CERTIFIED LEVY 2,781,119 2,920,734 3,106,700 3,386,496 $ 279,796 9.006% 10b. STAFF REPORT Agenda Item. 11 a. Council Meeting: Prepared By: August 28, 2014 Brad Martens Topic: Action Required: Public Safety Director Transition Plan Approval Summary: At the August 14, 2014 City Council meeting, the City Council accepted the resignation notice of Sean Gormley, Public Safety Director, effective November 28, 2014. The Council thanked Mr. Gormley for his service and directed staff to submit to the City Council a transition plan to hire his replacement. The Public Safety Director is a high impact position in the organization and community. It is recommended that the hiring process begin as soon as possible in order to have someone in that role on December 1, 2014. Staff has reviewed the requirements of the position, consulted with current Public Safety Director Sean Gormley, considered the needs of the organization and recommends the following actions related to the hiring of replacement. 1. The reporting structure of the Public Safety Director is reorganized to report to the City Administrator. o The existing reporting structure has worked well between the Public Safety Director and City Administrator however is abnormal in local government. Typically the Public Safety Director is a department head position which reports to the City Administrator. The City Administrator has day to day contact with the Police Department and can better gauge the effectiveness and activity of the department. A resolution to this effect is attached to this report. o The title would remain the same however the pay grade would decrease one grade to 18. This is due to the City Administrator performing some of the higher level duties such as making final decisions related to budget and personnel management. An updated job description reflecting this change is attached to this report. While moving to grade 18 places Corcoran in a somewhat lower pay range as compared to surrounding cities, I believe a highly qualified Public Safety Director will be found at that rate. 2. The City Administrator is directed to initiate an external hiring process. o Although qualified individuals exist in the organization that could assume the duties of Public Safety Director, it is my recommendation to post the position externally. Existing staff are encouraged to apply however this would ensure that the best candidate is hired whether it be an existing employee or otherwise. Further, if an internal candidate is hired it will reinforce to the community that this person has earned their role. o A tentative hiring schedule is attached to this report. Page 2 o The position would be posted on the League of Minnesota Cities website and Minnesota Board of Peace Officer Standards and Training (POST) website. Neither carries a cost as we are members. Staff requests the City Council consider the recommended transition plan and direct staff how to move forward. Financial /Budget: The recommendation reduces the pay grade of the Public Safety Director which will reduce the salary of the position for 2015. The actual reduction depends on the hiring rate approved by the City Council. Staff recommends not adjusting the 2015 budget until the hire takes place. This would happen prior to approving the final 2015 budget and levy. At the time of retirement, the current Public Safety Director is entitled to some payouts of accruals as outlined in the employee handbook. This amount depends on the accruals that exist at the time of resignation. Staff will work with the current Public Safety Director to estimate this amount and update the performance report in September. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost - effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. ETHICS AND INTEGRITY We believe that ethics and integrity are the foundation blocks of public trust and confidence and that all meaningful relationships are built on these values. Options: 1. Approve Resolution 2014 -48, updated job description, position posting, and hiring process as presented. 2. Send back to staff for further review. Recommendation: Approve Resolution 2014 -48, updated job description, position posting, and hiring process as presented. Page 3 Council Action: Consider a motion to approve Resolution 2014 -48, updated job description, position posting, and hiring process as presented. Attachments: 1. Proposed Organizational Chart 2. Resolution 2014 -48 3. Tentative Hiring Schedule — Public Safety Director 4. Job Description — Public Safety Director 5. Position Posting — Public Safety Director City of Corcoran Proposed Organizational Chart City Council Commissions City Attorney City Administrator Public Works Planning Streets Snow Plowing Parks Water /Sewer Fleet Maintenance Engineering I Public Safety Director Police Fire Emergency Management Mutual Aid Administration Department (No Employee) -777 Administrative Code Compliance Official City Clerk Support /Payroll and Benefits Coordinator Support to Administrator /Office Code Accounting /Financial Enforcemnt /Complaints Reports /Assessments Supplies Payroll /Benefits Permit Administration Accounts Payable /Receivable Administration /OSHA Marketing Planning Assistance /Zoning Council Packet /Minutes Administration (Website /Newsletter /Flyers) Community Center/ City Hall Maintenance Elections Park Rental Coordination Coordinator Planning Commission Liaison Records Retention Park Commission Liaison Laserfiche /Filing Utility Billing City Council Commissions City Attorney City Administrator Public Works Planning Streets Snow Plowing Parks Water /Sewer Fleet Maintenance Engineering I Public Safety Director Police Fire Emergency Management Mutual Aid City of Corcoran County of Hennepin State of Minnesota CITY OF CORCORAN HENNEPIN COUNTY, MINNESOTA RESOLUTION 2014 -48 August 28, 2014 11a. Motion By: Seconded By: RESOLUTION AMENDING THE ORGANIZATIONAL STRUCTURE OF THE CITY OF CORCORAN WHEREAS, the City of Corcoran, Minnesota (the "City ") has the authority to hire, fire, promote, demote and transfer all employees of the City and to establish the organizational structure of the City; and WHEREAS, the City has reviewed the organizational structure of the City and recommends changes to improve the overall service and efficiency of the City; and WHEREAS, the proposed reorganization is intended solely to improve the efficiency of the organization and services to the public and is not due to any deficient performance by employees; and WHEREAS, the impacted employees have been provided verbal notice of the proposed reorganization; and WHEREAS, staff has updated the relevant job description for the proposed reorganization which is attached to this Resolution. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA, that it should and hereby does approve the following: 1. The above - referenced recitals are incorporated herein to this Resolution; 2. Effective November 29, 2014, the Police Department shall be under the supervision and direction of the City Administrator; 3. The City Administrator is authorized to update the employee handbook and other applicable documents to reflect the organizational structure change at that time. VOTING AYE VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron City of Corcoran County of Hennepin State of Minnesota CITY OF CORCORAN HENNEPIN COUNTY, MINNESOTA RESOLUTION 2014 -48 August 28, 2014 11a. Whereupon, said Resolution is hereby declared adopted on this 28th day of August 2014. Kenneth Guenthner - Mayor ATTEST: City Seal Jeanie Heinecke — City Clerk Tentative Hiring Schedule — Public Safety Director • Thursday, August 28th (City Council meeting) o City Council approvals • Organizational Structure Change • Job Description /Position Profile ■ Hiring Process • Week of September 1St o Post open position • League of MN Cities website • MN POST Board website • Wednesday, September 17th o Applications due • Wednesday, September 24th o Contact candidates to set up first round interviews • Thursday, October 9th o First Round interviews ■ City Administrator, two Councilmembers, Fire Department representative • Friday, October 10th o Candidates contacted to set up second round interviews • Thursday, October 16th o Candidate lunch with staff /Council /Commission o Second Round Interviews: top 2 -4 candidates ■ City Administrator, Mayor + Councilmember, neighboring Chief, resident /business owner • Thursday, October 23rd o Conditional offer at Council meeting ■ Contingent on background check, POST Certification, other exams • Wednesday, November Sth o Background, etc. complete • Friday, November 28th o Sean's last day • Monday, December 1" o First day of employment JULY S M T W T F S 29 1 2 3 4 5 6 13 7 14 8 9 16 10 12 19 17 18 20 21 22 23 18 26 27 28 29 30 31 26 OCTOBER S M T W T F S 29 30 1 2 4 5 6 7 8 10 11 12 13 14 15 16 18 19 20 W, 22 24 25 26 27 28 29 30 AUGUST S M T W T F S 1 2 3 1 2 3 4 5 6 7 9 10 17 11 18 12 13 20 15 21 16 23 24 25 26 27 29 30 31 29 30 NOVEMBER S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 15 16 17 19 20 21 22 23 24 25 26 27 Q 29 SEPTEMBER S M T W T F S 1 2 3 4 6 7 8 9 10 12 13 14 15 16 17 18 20 21 22 23 24 26 27 28 29 30 DECEMBj2527 S M T W S 1 2 3 6 7 14 8 15 9 1.6 10 17 13 20 21 22 23 24 28 29 30 31 �y Of Co-rc,n-ra.w Job Summary: Department: Police Reports To: City Administrator Points: 515 Grade: 18 F LSA: Exempt Bargaining Unit: NA Revision Date: August, 2014 The Public Safety Director is the Chief Law Enforcement Officer and Director of Emergency Management. The Director is primarily responsible for the implementation of policies, records management systems, and programs necessary for the collection of data, police communications, coordination of mutual aid agreements, apprehension of criminals, delivery of all law enforcement and emergency management services, and serves as the principal liaison to fire departments contracted by the city. The Public Safety Director will assist the City Administrator on matters of police personnel and budget. Scope of Impact: The Public Safety Director supervises all police employees and monitors department performance. The Director also serves as Emergency Management Director. Essential Duties and Responsibilities: • Plans, organizes, directs, and reviews all operations of the Corcoran Police Department. • Plans methods and procedures to meet operating needs, review and approve recommendations for staff organization and assignments, and for reviewing procedures and records; • Ensures sufficient operation of the department through the development and execution of policies and programs necessary for the prevention of crime and protection of lives and property; • Develops program objectives that will guide the future development of the department in terms of anticipated needs; • Meets with citizens concerning complaints, activities of the department and other matters of public interest important in the development of good public relation; • Serves as principal spokesperson for the police department in front of media and the public. • Recruits and provides supervision for all police employees and volunteers. o Administers the hiring and /or promotion process subject to approvals by the City Administrator and City Council; o Ensures that all sworn officer candidates meet all Minnesota Board of Peace Officers Standards and Training requirements; o Arranges for a psychological review for candidates and, as needed, facilitates a Professional Interview Board, City Council interviews, written test, physical exams, and a background investigation; @City of Corcoran 2014 o Assists in the formulation and implementation of labor and agreements between management and employee organizations; o Issues special orders to subordinate officers; o Reviews operating performance records and reports to determine officers' effectiveness and efficiency; o Reviews recommendations on personnel problems and takes disciplinary action; o Directs and review the preparation of training programs for police officers. Administers the department budget planning, review and cost control program. o Directs preparation of a budget designed to efficiently meet service levels and working closely with the City Administrator prepares recommendations for City Council approval; o Monitors and controls overtime; o Prepares and direct the preparation of periodic or special reports on department activities and operations. As Emergency Management Director, prepares emergency plans that meet all State and Federal requirements. o Completes the certified Emergency Management certificate program; o Provides proactive and required training for staff, Council, and citizens consistent with the Emergency Plan; o Manages the outdoor warning system and budgets for emergency preparedness programs and equipment, and implements Emergency Plans when appropriate. Communicates, confers, and works with official representatives of other criminal justice agencies throughout the county, state, and nation. o Participates in local, county, state, and national organizations representing the department and keeping abreast of law enforcement and emergency management requirements; o Attends meetings, training, and conferences relative to job responsibilities; o Takes a leadership role promoting collaborative law enforcement and emergency management partnerships, services and community involvement. Serves as principal liaison to contracted fire departments. o Coordinates activities between the police department and fire departments. o Represents the City at fire department meetings as necessary. o Plans for future fire service needs of the community. Attends City Council and other meetings as needed. o Represents the City in front of the public, news media and government agencies in a manner that conveys a positive image of city government and that fosters cooperation and support; o Being Respectful for individual ideas and interests, the Director is sensitive to diverse audiences in communication regarding city business; o Follows all legal communications requirements including those relating to public access to information and open meetings and counsels others regarding appropriate procedure and content; o Listens to various individuals and groups, including citizens and other units or agencies of government and brings that information into the formulation of positions and directions; OCity of Corcoran 2014 • Provides well- defined information to the local media and fosters cooperative professional relationships with members of the media in order to facilitate accuracy of information regarding matters of importance and interest; • Builds working relationships with elected and appointed officials at the federal, state, county and regional level in order to be in a position to advocate for the best interest of the City; • Seeks cooperation from others in the form of actions, grants or other desired outcomes by framing requests in a concise and favorable manner. Under authority granted by the City Council and in cooperation with the City Administrator, subject to Council approval, directs hiring of qualified staff and administration of labor contracts. • Takes a leadership role in development of employees, employment policy, and collective bargaining, • Manages performance of staff directly and through subordinate supervisors; • Signs -off on timesheets, verify use of time off and monitors banking and use of compensatory time off. • Performs other duties and activities, including those of a Police Officer. Minimum Qualifications: The job requires an associate's degree in police science, criminal justice, public administration, or a related field and 8 years of progressively responsible work experience, including three years as a supervisor, or equivalent. The FBI National Academy, Southern Police Institute or Northwestern Staff and Command may substitute for half of supervisory experience. The job requires the licensure by the Minnesota Board of Peace Officers Standards and Training. A valid driver's license and good driving history is required. Desired Qualifications: A bachelor's degree in related a field, experience as chief law enforcement officer, completion of professional leadership program such as FBI National Academy, Southern Police Institute or Northwestern Staff and Command are preferred. Experience with, and a strong commitment to, community policing and problem solving, are preferred. Knowledge, Skills and Abilities Required for Successful Job Performance: • Comprehensive knowledge of modern police methods, management, administration, and demonstrated ability to apply the same; • Comprehensive knowledge of scientific methods of crime detection and criminal identification; • Comprehensive knowledge of federal, state, and local laws and ordinances, which are enforced by the department; • Comprehensive knowledge of types of uses of firearms, communications, and automotive equipment used in modern police work; • Knowledge of functions of federal, state, and local jurisdictions and authorities as they relate to police work; • Ability to plan, initiate and carry out long -range programs and department administration, employee training, law enforcement; @City of Corcoran 2014 • Ability to plan, evaluate, and direct the work of subordinates, performing varied operations connected with police activities; • Ability to establish and maintain cooperative working relationships with other city officials, state and federal authorities, and the public; • Ability to react calmly and quickly in an emergency and to make correct decisions in such cases; • Ability to prepare and present effective oral and written reports relating to the activities of the police department; • Ability to define problems, collect data, establish facts, and draw valid conclusions; • Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form; • Strong interpersonal and good customer service skills. • Knowledge of and ability to operate standard office software sufficient to manipulate data, draft reports and maintain records; • The ability to work independently and to prioritize work requests; • Verbal and high -level written communication skills sufficient to effectively present information and respond to questions from a wide variety of audiences, and reading comprehension skills sufficient to read, understand and interpret complex and varied work - related materials; • Knowledge of data privacy laws and ability to maintain highest confidentiality when dealing with sensitive or private information. Physical and Mental Requirements: The Public Safety Director is responsible for diverse matters, many of which have deadlines and require significant attention to detail. Approximately 25% of the time, work is performed at the highest level of detail and pressure of deadlines. Work interruptions are frequent. While performing the duties of this job, the employee is regularly required to use hands to handle or feel objects, use tools or controls, talk and hear. The employee moves about regularly from office to field. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, crawl, climb, or twist. The employee must occasionally lift and /or move over 100 pounds, such as during emergency rescue. Working Conditions: Field duties expose the job to conditions experienced in police work. The essential functions of this job can have a wide range from factors of extreme hot to extreme cold, wet or humidity. There is exposure to sudden danger or hazards associated with driving, traffic enforcement, rescues, domestic disputes, mentally ill individuals, or criminal law enforcement. Caution must be used with exposure to blood borne illnesses. Protective gear can at times be uncomfortable to wear. Some requirements in this job description may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. All requirements are subject to modification to reasonably accommodate individuals with disabilities. Requirements are representative of minimum levels of knowledge, skills, and experience required. To perform this job successfully, the worker must possess the abilities and aptitudes to perform each duty proficiently. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. The City Council retains the discretion to add duties or change the duties of this position at any time. OCity of Corcoran 2014 Position Posting — Public Safety Director The City of Corcoran, population 5,471, is accepting applications for the position of Public Safety Director. The Corcoran Police Department consists of 14 sworn officers including the Public Safety Director, Lieutenant, Corporal, 5 full -time Patrol Officers, seven part -time Patrol Officers, and an Administrative Assistant. The Public Safety Director performs administrative and managerial police work involving the protection and safety of the community through the development and implementation of department objectives, policies and procedures. Minimum requirements include an associate's degree in political science, criminal justice, public administration, or a related field and 8 years of progressively responsible work experience, including 3 years as a supervisor, or equivalent. Applicants must be POST licensed or quickly able to be licensed and maintain a valid driver's license. Desirable requirements include a bachelor's degree in a related field, experience as chief law enforcement officer, and completion of professional leadership program such as FBI National Academy, Southern Police Institute, or Northwestern Staff and Command. Employment will be subject to a successful completion of a pre - employment background check, physical exam /drug test and psychological exam. Salary range is $75,648 to $92,261. Starting salary will depend on qualifications and is subject to City's wage and compensation plan. To be considered for this position candidates must submit a cover letter, resume and application to the City of Corcoran, attention Jill Smith - Arens, 8200 County Road 116, Corcoran, MN 55340. Applications deadline is September 19, 2014. Further information can be found at the City's website at www.ci.corcoran.mn.us. Click on "About Us" then "Job Opportunities ". STAFF REPORT Agenda Item. 11 b. Council Meeting: Prepared By: August 28, 2014 Brad Martens Topic: Action Required: Newsletter Advertising Policy Approval Summary: The City has received a request from a candidate running for City Council to advertise in the City's fall newsletter. Staff has reviewed the request and found that no policy exists regarding approving or denying this type of request. After considerable thought, staff recommends the City not accept any advertisement request in the fall newsletter. This would avoid the legal complications which surround the request. Staff will work to draft a policy which could be approved in time for the spring newsletter. Financial /Budget: Each newsletter averages $600 in revenue from advertising. Eliminating advertising would decrease revenues by that amount. Alignment with Values: This item relates to the following adopted values: ETHICS AND INTEGRITY We believe that ethics and integrity are the foundation blocks of public trust and confidence and that all meaningful relationships are built on these values. OPEN AND HONEST COMMUNICATION We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. Options: 1. Eliminate advertising in fall newsletter and direct staff to draft a newsletter policy. 2. Send back to staff for further review. Recommendation: Eliminate advertising in fall newsletter and direct staff to draft a newsletter policy. Council Action: Consider a motion to eliminate advertising in fall newsletter and direct staff to draft a newsletter policy. Attachments: N/A