Loading...
HomeMy WebLinkAbout2010-02-16 - Parks and Trails MinutesP & T Minutes 2 -16 -2010 Corcoran Parks and Trails Commission Tuesday, February 16, 2010 7:00 PM Minutes Present: Trish Krueger, Tom Anderson, Val Nybo, Kevin Dale, Rachael Tessmer, Rob Vassallo, Joan Parks, Chad Roban, Michelle Hansmann, Tom Cossette, Alt. Commissioner Joe Mailhot Absent: Lindsay Jacobs Others: Council member and Liaison Roz Milbrandt, City Administrator Dan Donahue 1. Convene. Chair Robran called the meeting to order at 7:05 PM in the Corcoran Community Center 2. Approvals: a. Agenda. Cossette: move 6b. -2009 Annual Report to 6a and include 2010 Work plan and update on Park Dedication Fund/Memorial Fund. Add a 6b -CGO Research Report on the Park Dedication Ordinance. ii. Krueger: add a 5c. -City newsletter article on the Memorial Park iii. Dale: Discuss fee rental form under 7b.- Athletic Association iv. Krueger: add 5d. -Tree give -a -way program Motion to approve: Cossette /Anderson. All voted in favor b. Minutes of 1 -19 -2010. i. Cossette: 6c. Haylee Bonsteel not present at P & T Commission. Take out first three sentences. Also, under 6c., remove i, ii, and iii. ii. Nybo: 5b.ii, Change name to Nybo and not Cossette to do some research. Also, 5b.iii should read Park Dedication Fund instead of Memorial Fund. Motion to approve: Nybo/Dale. All voted in favor 3. Open Forum. No one came forward to speak 4. Presentations. Chair Robran introduced newly appointed alternate to the P & T Commission Joe Mailhot. Introductions were made and Joe gave some background on himself. 5. New Business P & T Minutes 2 -16 -2010 a. Election of Officers. Tessmer nominated Trish Krueger as Chair and Tom Cossette as Vice - Chair. After discussion, motion seconded by Cossette. All voted in favor. Robran asked Krueger if he should finish Chairing the meeting. Krueger agreed. b. Green Way Committee. i. Donahue and Milbrandt updated the Commission on the activities of the council concerning the Greenway Committee and the upcoming meeting on February 18, 2010. ii. Milbrandt went on to talk about the intent of the council. iii. Tessmer stated that she would like to be appointed to the committee and asked the Commission members if they would recommend her appointment to the council. iv. Motion: Cossettt moved that the Commission recommends to the city council that they consider appointing Tessmet to the greenway Committee as a Corcoran resident. Seconded by Anderson. All voted in favor c. Newsletter article on Memorial Park i. Krueger passed out an article she had written on the memorial Park and asked the commissioners for their comments. Milbrandt said she would like a sentence or two about the need for volunteers to assist in the maintenance and upkeep of the park. ii. Discussion continued on the Memorial Park itself. There was a question on the permit fees and how much that has cost. Donahue said he would find out and report to the commission. There was also expressed the need to re- activate the memorial Park subcommittee that was approved by the council in 2008. Chair Robran asked who would be interested participating in the subcommittee. Tessmer, Krueger, Vasallo, Parks, and Nybo indicated that they would join. iii. Milbrandt said that the city council needs a timeline for the completion of the Memorial Park Project. d. Tree Give -A -Way. Commissioners discussed the previous tree seedling give a way program and the possibility of continuing the program this year at the May 1St Recycling and material drop off day. Robran said that the Jaycees may help out. Anderson said he would check with Wright County on the availability of trees. 6. Old/Unfinished Business a. Annual Report i. Cassette passed out a draft of the 2009 Annual Report that he will present to the council at their meeting on Feb. 25, 2010. The report consisted of: a memo with nine bullet points on Commission 2 P & T Minutes 2 -16 -2010 accomplishment during 2009, a detailed breakdown of the Park Dedication Fund and the Memorial Fund, and a proposed 2010 Work plan that was discussed at the 1 -19 -10 P & T meeting [the final version of the 2010 Work plan is included as an addendum to these minutes]. 1. 2009 Report Presentation. The Commission like the report as reviewed. This is to be presented to the council on Feb. 25, 2010. 2. Park Dedication Fund and Memorial Fund. The commission reviewed two documents. There ensued much discussion on the format of the reports and the extent of the detail that commissioners would like to see. Cossette explained the information presented and thee complexities and differentiation between the Park Dedication Fund (which is city defined and part of the city's financial accounting system) and the Memorial Fund which is a part of that fund but is also a separate non -city funded checking account that is a repository for the donations citizens who have and will make, for the support and ongoing maintenance of the yet to be built Memorial Park. 3. Proposed 2010 Work plan. There was a lengthy discussion by the commissioners on finalizing this work plan. Cossette emphasized that the commission needs to finalize in order to have a plan on which to base activities of the commission and to present to the council on Feb. 25`h. a. Council member and Liaison Milbrandt clarified the council's direction and expectations regarding a plan for the future. While the 2010 Work plan could be viewed as part of the overall process, it was a short tern plan or a plan for just one year. The council would also like a long term plan that includes: i. Overall policy developed on parks and trails acquisition; which is most important? Now? In the future? ii. Project identification iii. Priority of projects and why in a particular order iv. What process was used to arrive at projects and priorities v. Funding needs, cost of projects, and financing policies P & T Minutes 2 -16 -2010 vi. How is the city going to determine what are the needs and if the resident's need are being met? b. The 2010 Work plan includes many activities that work on the issues and points identified in the Park Dedication Ordinance Report presented to the council by Hayley Bonsteel on January 14, 2010. After lengthy discussion, the commissioners amended the 2010 Work plan to include many of these points in the report and, decided that a complete review of the report and the subject of the Park Dedication Ordinance need to be the subject of a special P & T Commission meeting. It was decided that this special meeting will be held on Tuesday, March 23, 2010 at 7 PM. c. The commission also talked about the need for professional recourses such as using Shari Busse who assisted the Commission in the past to: develop the formula used to determine the fees in the Park Dedication Ordinance, and the mapping of the location and number of the future parks and trails. They decided that they needed these service again in order to help work on the future plans so that the council can get the best possible recommendations from the Commission. 7. Subcommittee and Miscellaneous Reports a. Council Liaison Report. Council member Milbrandt re- emphasized comments made earlier in the meeting. Talked about upcoming events and city newsletter in March. b. Athletic Association. Dale spoke about: i. The recently held Pancake Breakfast and that he thought it was successful. ii. Needs clarification on fees from the city and the proper forms to use. He will contact Ms. Smith -Arens at city hall to work this out. iii. There is an increased demand this coming year for fields to accommodate additional teams. c. Softball League. Robran said he does not know if there will be a men's softball league this coming year. Donahue said the city probably would seek to ban use of the fields for play if Mr. Eddie Luethner (who has organized the league over at least the last three years) were to make such a request because of non - payment of the required fees in 2008 and only partial payment of the required fees in 2009. Robran said the Jaycees are looking into taking over organizing the league this year but does not know 13 P & T Minutes 2 -16 -2010 if this will happen. The consensus of the Commission is that they would support any effort by the Jaycees to do just that.. d. Tree Preservation. No report. e. Hennepin Youth Sports Grant. Donahue updated the Commission on the status of the 2009 grant. He also stated that the 2010 Grant Program is underway and that applications are due by March 27, 2010. If there are any ideas, this can be discussed in the near future. 8. Other Business -None 9. Announcements. Donahue reminded Commission of the upcoming Commissioner Training to be held on Thursday, March 4, 2010, 6 PM at the Corcoran Community Room. All appointed commissioners and interested citizens welcome to attend. 10. Adjourn. Motion by Robran/Dale to adjourn. All in favor. Adjourned at 10:10 PM. Respectfully • bm'tted, r n Donah e City Administrator