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HomeMy WebLinkAbout2010-01-19 - Parks and Trails MinutesCorcoran Parks and Trails Meeting Tuesday, January 19, 2010 Meeting summary Present: Trish Krueger, Tom Anderson, Val Nybo, Kevin Dale, Michelle Hausmann, Rachael Tessmer, Lindsay Jacobs, Rob Vassallo, Tom Cossette Absent: Joan Parks, Chad Robran, Liaison from City Council: Council Member Ken Guenthner City Staff: Dan Donahue, City Administrator; 1. Convene Meeting. Vice Chair Krueger convened the meeting at 7:00 pm at the Corcoran Community Room. 2. Approval of: a. Agenda. Motion by Vassallo /Anderson to approve. All voted in favor. b. Minutes of 11- 17 -09. Motion by Vassallo /Anderson to approve. All voted in favor. c. Review of Meeting notes of 12- 15 -09. No approval required. 3. Open Forum. Mayor Ken Guenthner spoke as a resident and Coach of the Plymouth Rugby Club. He is requesting that the Commission recommend to the City Council a fee for the Plymouth Rugby Clubs (boys and girls teams) for use of the upper fields at Corcoran Park. Vice Chair recommended that this fee be taken up under item 6e. of the agenda.. 4. Presentations. None. 5. New Business a. Annual Report. City Administrator Donahue pointed out to the Commissioners that the city ordinances require an annual report to the City Council by the end of February of each year. Discussion followed. Mayor Guenthner suggested that a the Commission put together a short report perhaps in a PowerPoint and present to the council. Cossette volunteered to put this together. b. 2010 Work Plan. Administrator Donahue recommended to the Commissioners that it might be a good idea to think about a Work Plan for 2010. Doing so now will lend itself to a good Annual Report for next year. After discussion the following plan was developed in this priority: i. Finish the Memorial Garden. This to include the gazebo, planting/landscaping, sidewall, patio (with pavers) lighting, trail (Phase 2 with price and preliminary design). ii. Preliminary Design for the Bechtold Trail. This to include doing some preliminary design work, reviewing trail standards and looking for the best value. Nybo said he will do some research. iii. Park Dedication Fund. Develop priorities on how best to recommend to the council the use of those funds. iv. Greenway Committee. Follow the activities of the committee and provide input where appropriate. v. City Park Plan. Review plan and explore updating the City Park Plan. vi. Park Dedication Ordinance. Work with the council on an update of this ordinance. vii. Tree Preservation Ordinance. Work with the council on developing a new ordinance. viii. City Park. Work on a plan on what to recommend on its future development. c. Officer for 2010. Commissioners decided to consider electing officers at the next meeting. They did review the application of Joe Mailhot who had applied for appointment to the Commission. It was also noted that the current Commissioners Anderson, Dale, and Robran all applied for re- appointment. Motion by Cossette /Anderson to recommend all applicants and Mr. Mailhot as an Alternate. All voted in favor . d. Greenway Committee. Donahue reviewed the council direction on the formation of the committee and it composition. The council asked the Commission to appoint two of its members to the Committee. Commissioners Krueger, Cossette, and Anderson expressed interest. Motion by Tessmer/Vassallo to recommend Krueger and Cossette as appointees from the P & T Commission and Anderson as a citizen representative. All voted in favor. 6. Unfinished Business a. Commission Applicants. This matter was taken up under 5c of the agenda. b. Hennepin Youth Sports Program. Administrator Donahue informed the Commission that Corcoran had won a $10,000 grant from Hennepin County as a result of the Hennepin Youth Sports Program. Commissioners expressed gratitude. Vice Chair Krueger asked that a press release go out (Donahue suggested the Spring city newsletter) and a thanks be shown for Commissioner Jeff Johnsons assistance in helping to secure the grant. Donahue informed the Commissioners that Johnson was due to make a presentation to the City Council on 1 -28 -10 and that he would ask the council to thank him for his help.. C. Park Dedication Ordinance. Donahue told the Commission the Ms. Bonsteel had presented the report at the council meeting of 1 -14 -10 and that the council asked that the report be forwarded to the P & T Commission for their recommendation on how to proceed. After limited discussion the Commission decided to: i. Hold a special meeting just to discuss the ordinance ii. At next meeting, put on agenda an item to study and review a section of the ordinance and the Report. d. Memorial and Park Dedication Fund. Administrator Donahue presented the updated financial statement on the two funds. The Park Dedication Fund had a balance of $365,801.19 and the Memorial Fund had a balance of $2,681.66. e. Rugby Teams Use of Upper Fields at Corcoran Park and Setting Fee. Guenthner again reviewed the need for the Rugby Teams to use the upper field at Corcoran Park. He explained the makeup of the two teams, team schedules for practice and games, and the impact their use would have on the fields. He also said that the teams would just be using the field just in the month of April. He suggested that each of the teams pay an annual fee of $50 and the teams would agree to perform trash pickup around the fields during April. Motion by Dale /Vassallo to recommend to the council an annual fee of $50 for each of the teams to use the upper fields at Corcoran Park during April; and that the teams agree to pickup litter around the fields. All voted in favor. 7. Subcommittee and Miscellaneous Reports a. City Council Liaison. Nothing new to report as most had already been discussed by Mayor Guenthner earlier in the meeting.. b. Athletic Association. Dale updated the Commission on the Associations activities and the first CAABoard meeting of the year that had just been held: • Pancake Breakfast was scheduled for February 14`h at the Corcoran Community • There is a new fee being imposed of $10 for all non - residents (Corcoran and Hanover residents exempted) participants in athletic teams • Other fees remain the same • Board very pleased about the T -Ball Fields at Corcoran Park • Asked that Corcoran look at the possibility of the teams having the ability of hosing down the playing filds with water to cut down on dust. • Asked that Corcoran look at the cost of running a water line from the warming house for the purpose of hosing down the filds • Asked that the city look at the cost and possibility of putting in a well at the City Park C. Soccer. Commissioners expressed agreement that this not be a regular agenda item in the future. No report. d. Tree Preservation. Chair Robran could not attend the meeting so there was no discussion. 8 Adjournment. Motion to adjourn by Anderson/Vassallo. All voted in favor. Adjourned at 9:05 pm. Approved at the 02 -16 -2010 P & T Commission Meeting Respectfully Submitted�� " Don ue City Administrator