HomeMy WebLinkAbout2014-07-15 - Parks & Trails Agenda PacketCity of Corcoran
Corcoran Parks and Trails Commission
Agenda
July 15, 2014 - 7:00 PM
1. Call to Order / Roll Call
2. Pledge of Allegiance
3. Agenda Approval
a. Agenda
b. Minutes 06/24/2014*
4. Open Forum
5. Presentations
6. Reports/Information
a. Park Update – Pat Meister
b. Active Corcoran Planning Applications*
7. Old/Unfinished Business
a. Scoreboard Proposal*
8. New Business
a. Mission Statement, Vision Statement, Values Statement, Strategic Goals*
b. Park Planning Status Report*
9. Subcommittee & Miscellaneous Reports
a. City Council Liaison – TBD*
b. Athletic Association
c. Park Dedication Fund*
10. Other Business
11. Announcements
12. Adjournment
*Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by
Door.
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City of Corcoran
Corcoran Parks and Trails Commission
Minutes
June 24, 2014 - 7:00 PM
3b.
1. Call to Order / Roll Call
2. Pledge of Allegiance
3. Agenda Approval
a. Agenda
Motion: made by Robran, seconded by Nybo to approve the Agenda changing the order to 5a and
5b, to accommodate for the guest speaking on 8a.and 8c.
Voting Aye: Anderson, Dale, Krueger, Meister, Nybo, Regan, Robran, Strehler, Tessmer,
(Motion carried 9:0)
b. Minutes 04/15/2014
Motion: made by Robran seconded by Dale to approve the Minutes as presented
Voting Aye: Anderson, Dale, Krueger, Meister, Nybo, Regan, Robran, Tessmer; Strehler abstained
as she was not present for that meeting.
(Motion carried 8:0)
4. Open Forum - None
5. Presentations – listed in 8a and 8c
a. Memorial Garden Planning (moved from 8a.)
i. Introduction to Chelsea Caye
A discussion to form a subcommittee with commissioners Meister, Anderson, Resident Roz
Milbrandt, and contracted Chelsea Caye
Motion: made by Robran seconded by Tessmer to approve removal of recommended plants on
invoice quote for $390.00 and add new plants with available funds.
Voting Aye: Anderson, Dale, Krueger, Meister, Nybo, Regan, Robran, Strehler, Tessmer,
(Motion carried 9:0)
b. Lake Independence Regional Trailhead at 23475 CR 10 Rezoning, Site Plan and Variance
PID 18-119-23-12-0002 City File 14-010 (moved from 8c.)
A briefing was given by Josh Bowe, Three Rivers Park District as to the trail head that
would be built on this property
Motion: made by Robran seconded by Krueger to approve the plans as presented.
Voting Aye: Anderson, Dale, Krueger, Meister, Nybo, Regan, Robran, Strehler, Tessmer,
(Motion carried 9:0)
6. Reports/Information
a. Active Corcoran Planning Applications – Informal no action required
7. Old/Unfinished Business
a. Scoreboard Fundraising Request
Discussion was led by Dale discussing the amount that have been raised to purchase a scoreboard
for the City ball field and looking towards the City to match funds.
City of Corcoran
Corcoran Parks and Trails Commission
Minutes
June 24, 2014 - 7:00 PM
3b.
Motion: made by Robran seconded by Regan to bring back to the next meeting with costs for
electrical work
Voting Aye: Anderson, Dale, Krueger, Meister, Nybo, Regan, Robran, Strehler, Tessmer,
(Motion carried 9:0)
8. New Business
b. Park Planning Discussion
Discussed park planning options and how the available funds can be spend most effectively. Need
to consider the options with the new developments coming in. Staff to provide additional information
at the next meeting.
9. Subcommittee & Miscellaneous Reports
a. City Council Liaison – Councilor Asleson
b. Athletic Association
c. Park Dedication Fund*
d. Robran gave an update on Country Daze
10. Other Business
11. Announcements
12. Adjournment
Motion: made by Krueger seconded by Tessmer to adjourn the meeting
Voting Aye: Anderson, Dale, Krueger, Meister, Nybo, Regan, Robran, Strehler, Tessmer,
(Motion carried 9:0)
9:10 the meeting adjourned
Submitted by: Jill Smith-Arens
MEMORANDUM
105 South Fifth Street,
Suite 513
Minneapolis, MN 55401
Tel: 612-252-9070
Fax: 612-252-9077
www.landform.net
DATE June 17, 2014
TO Brad Martens
CC City Council, Planning Commission, Parks & Trails Commission
FROM Kendra Lindahl, City Planner
RE Active Corcoran Planning Applications
The following is a summary of project status for current, active projects:
1. City-Initiated Park Dedication Ordinance Update (City File 14-007). At the April 10th meeting, the
City Council directed staff to prepare a minor update to the park dedication ordinance as outlined in
the staff memo. Staff will bring a draft to the City Council for review at the June 26th meeting and,
based on Council feedback will schedule a public hearing at the Planning Commission and bring back
to the Council for formal action later this summer.
2. City-Initiated Ordinance Update for Sketch Plans (City file 14-009). At the April 10th meeting, the
City Council directed staff to prepare an ordinance update to streamline the sketch plan review
process and require Council action only. Staff will bring a draft to the City Council for review at the
June 26th meeting and, based on Council feedback will schedule a public hearing at the Planning
Commission and bring back to the Council for formal action later this summer.
3. Lake Independence Regional Trailhead at 23475 CR 10 Rezoning, Site Plan and Variance (PID
18-119-23-12-0002) (city file 14-010). Three Rivers Park District has submitted a request for a
temporary trailhead at this location. Staff is currently reviewing the application for completeness. This
has been scheduled for the June 24th Parks and Trails Commission meeting for informal review. A
public hearing is tentatively scheduled for the July 3rd Planning Commission meeting and City Council
action on July 24th.
4. Saue Certificate of Compliance for an accessory building with a metal roof at 9950 Sundance
Road. (City File 14-011). Staff will approve administratively.
5. Hentges Lawn Land Snow Special Home Occupation at 21310 Meadow Lane (City file 14-012).
An application was submitted and staff notified the applicant of items needed to make this a complete
application. The application may be administratively approved.
6. Sprint Antenna administrative permit at 20140 CR 30 (city file 14-013). An administrative permit
was received to upgrade the antennas on this existing tower. Staff is reviewing for completeness.
The application may be administratively approved.
7. Topographic Survey and Wetland Delineation Waiver for Mike Patnode at 22610 CR 50 (city file
14-014). The applicant has submitted an application and staff has notified them of additional items
needed to make this item complete. We expect this to be placed on the July 24th Council agenda for
consideration.
Also, there are a number of projects that have been approved, but are still not filed and closed out:
1. Corcoran Business Park (city file 06-005). The City Council granted a one year extension to the
final plat approval, which expired on April 12, 2011. Staff has spoken to the applicant and is still
Agenda Item ____
Landform®, SensiblyGreen® and Site to Finish® are registered service marks of Landform Professional Services, LLC.
1
working to close out this project. Notably, we met with the land owner in February and may have a
new development application for this site later this year.
2. Park Place Storage After-the-Fact Extension of Approvals (city file no. 10-008). On September
23, 2010, the City Council approved a site plan and conditional use permit amendment for Park Place
Storage to construct the 18th and final mini-storage building on that site. The approvals expired on
September 23, 2011. Staff completed a final inspection on June 11, 2014 and is in the process of
releasing the letter of credit and escrow and closing out the file.
3. Hope Ministries Conditional Use Permit for Cemetery and Vacation of Drainage & Utility
Easement at 19951 Oswald Farm Road (city file 12-002). Hope Ministries has submitted a request
for a conditional use permit to allow a cemetery west of the existing church. The application was
approved by the City Council on March 22nd and site work had begun. The letter of credit for site
improvements has been released but we are holding the escrow pending completion of the approved
landscaping.
8. Heinz Second Addition Preliminary and Final Plat at 20801 CR 117 (03-119-23-14-0002) (City file
13-003). A wetland and topographic waiver was approved on January 24th. This item was approved
by the City Council action on April 25th. The applicant is working on complying with approval
conditions so that they can get the final plat mylar signed and recorded. The applicant has site work
to complete and then the escrow can be refunded.
9. Ess Addition (city files 05-017, 08-003 and 12-024). The City Council granted an after-the-fact
extension for this final plat at their November 29, 2012 meeting and a second extension at the
November 25, 2013 meeting. The plat has been recorded and staff is working with the applicant to
address any outstanding issues and close out the file/refund the escrow after wetland monuments and
lot monuments are installed this spring.
10. Lano Equipment at 23580 Highway 55 Site Plan Modifications for Cold Storage Building. (31-
119-23-34-0007) (13-006). This item was approved by the City Council on July 11th. The building
permit has been issued, but staff has determined that the building was not being built according the
approved plans. The City Planner and Code Enforcement Official met with the applicant on March 26th
to review the conditions of approval. The applicant submitted revised plans and the City Council
approved a site plan modification at the June 12th meeting. The Code Enforcement Official will work
with them to complete a building permit application and make the corrections to the building.
11. Ess Brothers Site Plan Amendment and Conditional Use Permit Amendment for an accessory
building at 9350 County Road (PID # 07-119-23-43-0004) (City File No. 13-031) The applicant is
requesting approval for a 5,500 square feet detached, accessory building with 20-foot sidewalls. The
City Council approved this item on January 23rd. The applicant must now file the resolution at the
County and then staff will close out the file and refund any remaining escrow. The applicant may
apply for a building permit after the resolution is recorded.
12. Maple Hill Estates 3rd Addition Preliminary and Final Plat (PID 24-119-23-43-0016 and 24-119-23-
43-0014) (city file 14-001). A site plan and variance was approved on April 25, 2013 for this project,
but it was recently was determined that the new community center should be located on City property.
The plat is required to adjust property lines. The preliminary plat was reviewed at a public hearing at
the March 6th Planning Commission meeting. The City Council approved the preliminary and final plat
on March 27th. The mylar has been prepared and is ready for signatures and filing.
13. Lennar Final Plat, Vacation, Development Contract and Final PUD Development Plan for
“Ravinia” (City file 14-003). The applications were approved at the April 24th City Council meeting.
Staff is now working through the final plan revisions with the applicant. The development contract has
been signed, the financial guarantee submitted and the final details are being addressed. We expect
them to start grading this week.
14. Peachtree Partners request for PUD Sketch Plan and Comprehensive Plan Amendment for
Schendel property at 20400 County Road 10 (City file 14-005). Development of this site will
require several complicated transportation and right-of-way decisions that need to be guided by City
Council. Staff has provided direction to the applicant based on the 2030 Comprehensive Plan, which
MEMORANDUM 2
shows a realignment of County Road 10 up to Meister Road and a local street connection from the old
County Road 10 to County Road 50. The applicant has provided a concept that incorporates these
road improvements but has indicated that they do not need these items to occur for their project. The
applicant is asking to reguide the 103-acre property from High Density Residential to Low Density
Residential, which requires a Comprehensive Plan Amendment and extension of municipal sewer and
water. The City Council has informally reviewed this concept at December and January City Council
meetings. This was reviewed by Parks Commission on March 18th and Planning Commission public
hearing on March 6th. On June 12th, the City Council approved the Comprehensive Plan amendment.
Staff will prepare the submittal to the Metropolitan Council for review and we will work with the
applicant outline the next steps in the process.
15. Fox Ridge 2nd Addition Final Plat at 9495 Trail Haven Road (PID 09-119-23-41-0011) (City File 14-
006. This final plat application for a final plat of Outlot A, Baumeister 3rd Addition was approved by the
City Council on May 22nd. The applicant will prepare mylar for signature and filing. After the
documents are filed, the remaining escrow can be released.
16. Agriculture Preserve Designation and Expiration for Don Scherber at 22622 County 10. (PID
08-119-23-42-0002 and 17-119-23-11-0001) (City file 14-008). Don and Ann Scherber are requesting
approval to re-enroll this property in Agricultural Preserve and initiate expiration. This property has
been enrolled since 1986. The Council approved this application at the Ma y 22nd meeting.
Finally, there are a few projects that have not yet been started but have been identified as action items or
future projects:
1. Sign Ordinance Update. At the April 25th Council meeting, the City reviewed a request for the city to
initiate a sign ordinance update. Specifically, they requested that the City review the ordinance
standards relating to sign area, sign height and internal illumination and, because this is a city-wide
issue, that the ordinance update be completed by the City out of the City funds. The Council
discussed the issue and directed staff to bring a proposal back at a later date because the Council felt
that this was a significant undertaking that would involve much more than this one issue. We will work
with the City Administrator to determine the appropriate meeting to have this considered.
2. Design Guideline Update for Southeast District/Downtown. The Council approved a Landform
proposal to update the existing design guidelines for this area. The design guidelines are adopted as
part of the Zoning Ordinance and will be enforced as new development is proposed, consequently, the
City Council wishes to revisit that planning effort to ensure it is still consistent with the City’s goals.
The City Council appointed a subcommittee, but the City Council has decided to delay kickoff as we
work through some associated issues as part of some new development plans. We expect to convene
this subcommittee later this year.
MEMORANDUM 3
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7a.
CITY OF CORCORAN
8200 County Road 116, Corcoran, MN 55340
763.420.2288 – Office 763.420.6056 – Fax
E-mail - general@ci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us
MEMO
Meeting Date: July 15, 2014
To: Parks and Trails Commission
From: Brad Martens, City Administrator
Re: Scoreboard Proposal
______________________________________________________________________________
At the June 24, 2014 Parks and Trails Commission meeting, Commissioner Dale provided an
update regarding fundraising for a proposed scoreboard project for Snyder Field. At that
meeting a total of $9,800 had been fundraised; $6,200 from the Corcoran Lions, $3,500 from the
Corcoran Athletic Association, and $100 from a private donation.
Mr. Dale also presented a quote for a scoreboard with two options and recommended that option
one be selected at a cost of $20,145 and that the City be asked to cover half of the cost of the
scoreboard. The Commission discussed the item and there was considerable support for the
project. Staff was asked to come back to the July Parks and Trails Commission meeting with full
details related to electric connection costs and an example of what the incorporation of
sponsorship logos may look like on the scoreboard.
Quotes for electrical work are attached to this report. The low quote is from Loberg Electric,
Inc. is in the amount of $3,277 bringing total costs to $23,422. As of the time of this memo staff
has not received examples of what the logos may look like.
Staff also researched additional approvals required for the project. The existing Sign Ordinance
does not allow the size or the internal illumination. A variance is required to allow the sign as
well as a building permit prior to installation.
The Commission is asked review the updated materials and consider a motion to recommend the
City Council dedicate funds out of the Park Dedication Fund towards the project. If the motion
is approved staff would then bring the item to the City Council for approval of the financing
plan. Staff would then need to bring the item through the Planning Commission to approve a
variance.
7a.
Attachment:
1. Scoreboard Price Quotation
2. Electric Quotation – Loberg Electric, Inc.
3. Electric Quotation – Milow Electric, Inc.
Page: 1
1223107/08/2014
WIRE NEW SCOREBOARD AT CITY
PARK BALL FIELD
CORCORAN, MNCITY OF CORCORAN
8200 CO RD 116
CORCORAN,MN 55340
PAT763-420-2288
WIRE NEW SCOREBOARD AT CITY PARK PRICE TO INCLUDE THE FOLLOWING:3277.00
APPROX. 300' OF DIRECTIONAL BORING FROM PICNIC SHELTER TO SCOREBOARD
#10-2 COPPER DIRECT BURIED WIRE
TAMPER RESISTANT, WEATHER RESISTANT GFCI RECEPTACLE IN LOCKABLE MIDWEST BOX FOR POWER
(OR WE WILL DIRECT WIRE THE SCOREBOARD IF THAT IS AN OPTION)
LABOR, MATERIALS, AND ELECTRICAL INSPECTION FEE
*IF A CONDUIT IS PREFFERED INSTEAD OF A DIRECT BURIED WIRE ADD $450.00
(WE WILL STILL NEED TO PULL DIRECT BURIED WIRE TO GET WIRE THRU SLEEVE TO ELECTRIC PANEL)
*IF SLEEVE TO PANEL IS UNUSABLE WE WILL NOT BE RESPONSIBLE FOR REPLACING PAVERS AT SHELTER
*WE WILL DO OUR BEST TO CAUSE MINIMUM DAMAGE TO THE LANDSCAPING BUT WILL NOT BE RESPONCIBLE
FOR RE-SEEDING EXT...
*WE WILL CALL FOR LOCATES ON THE PROPERTY BUT WILL NOT BE RESPONCIBLE FOR LOCATING OR DAMAGE
TO ANY PRIVATELY OWNED UTILTIES (SPRINKLER, WATER, ELECTRIC LINES, EXT...)
*NO LOW VOLTAGE OR CONTROL WIRING INCLUDED (SHOULD BE WIRELESS)
We Propose hereby to furnish material and labor - complete in accordance with these specifications for the sum of $3,277.00
Three Thousand Two Hundred Seventy Seven Dollars And 00 Cents
Payable as follows:
PAID IN FULL WITHIN 30 DAYS OF COMPLETION
Authorized
Signature:
Note: This Proposal may be withdrawn
by us if not accepted within ( 30 ) Days
Loberg Electric, Inc.
24a First Ave. NE
Buffalo, MN 55313
Jared Loberg
MILOW ELECTRIC INC.
2065 W Wayzata Blvd
Long Lake, MN 55356 Phone: 952-475-2270
Fax: 952-476-4569
Job Name:City Of Corcoran
8200 County Rd 116 Attn. Pat Meister
Corcoran, MN 55340
Job Address:Corcoran Lions Park
20200 County Rd 50
Corcoran, MN 55364
Bid Date:July 9 2014
------------------------------------------------------------------------------------------------------------------------------------------------------------
Description Ball Park Snyder Field Scoreboard
--------------------------------------------------------------------------------------------------------------------------------------------------------------------
Directional bore a 10/2 UF wire from the existing picnic shelter down to
the location of the scoreboard on Snyder Field. Length of boring is 300 feet.
Wire in the new scoreboard with a single pole switch to disconnect the
power. Wire in the scoreboard. Tie the wire into the existing CH panel
with a 20 amp single pole breaker. (Scoreboard has a wireless controller
so no low voltage control wiring is needed.) Install of the new scoreboard
will be by others.
Total $3,735.00
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8a.
CITY OF CORCORAN
8200 County Road 116, Corcoran, MN 55340
763.420.2288 – Office 763.420.6056 – Fax
E-mail - general@ci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us
MEMO
Meeting Date: July 15, 2014
To: Parks and Trails Commission
From: Brad Martens, City Administrator
Re: Mission Statement, Vision Statement, Values Statement, Strategic Goals
______________________________________________________________________________
At the June 12, 2014 City Council meeting a Mission Statement, Vision Statement, Values
Statement, and Strategic Goals were adopted. Staff has included these items in the packet to
inform the Parks and Trails Commission of the documents and to share the priorities of the City
Council. These documents are policy in nature and created by Corcoran’s elected officials after
significant discussion and thought. No amendments will be considered.
Attachments:
1. Mission Statement
2. Vision Statement
3. Values Statement
4. Strategic Goals
Mission Statement
The City of Corcoran will provide high quality public services in a cost effective,
responsible, and professional manner in order to create a preferred environment to
live, work, play, and transact business.
CITY OF CORCORAN
Vision Statement
The City of Corcoran will expand opportunities for its residents by supporting life
cycle housing, recreational amenities, a vibrant business community, and a strong
downtown city center while preserving its natural character and agricultural roots.
The City of Corcoran will accomplish this vision through the following objectives:
CITY OF CORCORAN
SERVICE DELIVERY OBJECTIVES
The City of Corcoran will provide services to its residents and business owners in a
manner that meets the following objectives:
1. Preserve a safe and well maintained community
2. Deliver services in a high quality manner
3. Provide services equitably to all
4. Address concerns in a prompt and thorough manner
To achieve this vision the City will take the following actions:
1. Provide 24 hour Public Safety protection
2. Focus Public Works efforts on maintaining public infrastructure
3. Monitor complaints and enforce the City Code
4. Adopt policies and procedures to focus on efficiency
5. Seek partnerships with volunteer groups and associations
FINANCIAL MANAGEMENT OBJECTIVES
The City of Corcoran will manage the finances of the City in a manner that meets the
following objectives:
1. Promote sound financial management as well as efficient and effective use of
City resources
2. Maintain an adequate financial base to sustain a sufficient level of municipal
services
3. Achieve a high bond credit rating to ensure the City’s access to the bond
markets
4. Invest in the community in order to prepare for future needs
To achieve this vision the City will take the following actions:
1. Follow the adopted financial guidelines
2. Achieve and maintain an unrestricted fund balance equal to or above 35% of
operating expenditures
3. Update the five year financial plan annually to incorporate actual conditions
facing the City
4. Provide regular financial performance reports to the City Council
5. Establish fees and charges for certain services provided to users receiving a
specific benefit
6. Establish a Capital Improvement Fund to pay for ongoing capital equipment
acquisition to eliminate the need to borrow and incur interest expense
7. Establish a pavement improvement fund to pay for investments in the City’s
transportation system
METROPOLITAN URBAN SERVICE AREA (MUSA) DEVELOPMENT OBJECTIVES
The City of Corcoran will support development in the metropolitan urban service
area that meets the following objectives:
1. Achieve a wide variety of housing types to support all generations.
2. Obtain sufficient population and density in order to attract commercial
amenities while not over concentrating the highest densities in singular, large
tracts of land
3. Protect and enhance natural features to retain the character of the City
4. Incorporate connectivity to existing residential neighborhoods into the design
of new developments
5. Development in the southeast district will revolve around a strong downtown
area anchored by City Hall which is connected to surrounding
properties/neighborhoods and is built in a human scale that is pedestrian
oriented
6. Development in the northeast district will revolve around a commercial-retail
center and business park serving a mix of low and medium residential
properties
7. Development in the southwest district will revolve around high quality
business parks along Highway 55 and County Road 19
To achieve this vision the City will take the following actions:
1. Finance and complete periodic market studies for the MUSA, at minimum
every five years
2. Approve comprehensive plan amendments which support the above
objectives
3. Deny requests for the Metropolitan Agricultural Preserves Program
4. Meet an overall average of three housing units per post-development net acre
5. Use adopted ordinances and statutes as standards in approving developments
NON-METROPOLITAN URBAN SERVICE AREA (MUSA) DEVELOPMENT OBJECTIVES
The City of Corcoran will support development outside the metropolitan urban
service area that meets the following objectives:
1. Protect agricultural purposes and associated accessory uses
2. Protect natural resources for future generations
3. Preserve efficient, future extension of public infrastructure
To achieve this vision the City will take the following actions:
1. Approve requests for the Metropolitan Agricultural Preserves Program
2. Allow individual sewage treatment systems and well improvements
3. Promote residential housing to be clustered in order to preserve open space
or natural features and limit access onto arterial and collector streets
Values Statement
The following values are fundamental to the City of Corcoran’s success and the fulfillment of our
mission:
1) EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES
We believe that service to the public is our reason for being and strive to deliver quality services in
a highly professional, cost-effective, and friendly manner.
2) FISCAL RESPONSIBILITY
We believe that fiscal responsibility and the prudent stewardship of public funds is essential for
citizen confidence in government.
3) ETHICS AND INTEGRITY
We believe that ethics and integrity are the foundation blocks of public trust and confidence and
that all meaningful relationships are built on these values.
4) OPEN AND HONEST COMMUNICATION
We believe that open and honest communication is essential for an informed and involved
citizenry and to foster a positive working environment for employees.
5) TREATING THE CITIZEN AS OUR CUSTOMER
We believe that citizens are our customers and should be treated with courtesy, respect, and
deserve the best services we can provide.
6) PROFESSIONALISM
We believe that continuous improvement is the mark of professionalism and are committed to
applying this principle to the services we offer and the development of our employees.
7) EQUAL OPPORTUNITY
We believe that every employee and citizen should be afforded an equal opportunity to
participate in all aspects of employment, citizenship, and governance in the City of Corcoran based
exclusively on their ability to contribute.
CITY OF CORCORAN
Strategic Goals
The City of Corcoran has identified the following seven strategic goals:
1) Improve communications with the public
2) Develop a mission statement, vision statement, values statement, and
strategic goals program
3) Strengthen the City’s commissions
4) Enhance staff to prepare for and respond to the City’s future growth
5) Address the City’s infrastructure needs
6) Implement the City’s utilities process
7) Create a recreational space strategic plan
To achieve these goals the City will take the following actions: (See Work Plan)
CITY OF CORCORAN
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City of Corcoran
Strategic Goal Work Plan
1
GOAL:Improve communication with the public
ASSIGNED TO:COMMENTS:
City Administrator Working with gov office
IT Quote received, being reviewed b staff
IT, City Administrator
City Council, City Administrator
GOAL:Develop mission, vision, values statement, and goals program
ASSIGNED TO:COMMENTS:
City Council, City Administrator Workshop held March 8, 2014
City Administrator Completed
City Council Reviewed at May 8, 2014 meeting
City Council, City Administrator Scheduled for June 12, 2014 meeting
Admin. Supt/Payroll & Benefits Coord.
City Administrator
GOAL:Strengthen the City's commissions
ASSIGNED TO:COMMENTS:
City Administrator Staff review complete
City Administrator
City Administrator
City Administrator, Staff Liaisons
City Council, City Administrator
City Administrator
GOAL:Enhance staff to prepare for and respond to the City's growth
ASSIGNED TO:COMMENTS:
City Administrator Drafting updated Job Descriptions
City Administrator, PS Director, PW Supt. Review completed
City Administrator, PS Director, PW Supt.
Public Works Superintendent
City Council, City Administrator
Evaluate staffing gaps and organizational needs
July 31, 2014Present staffing proposal to City Council
Incorporate staffing proposal into 2015 budget December 31, 2014
ASSIGNMENT DEADLINE
Review and update Job Descriptions May 31, 2014
Establish a training plan for the Public Works Dept. July 31, 2014
May 31, 2014
Schedule additional training sessions as needed Ongoing
Revise Commissioner Orientation packet
July 31, 2014
Hold Commissioner training session
August 31, 2014
December 31, 2014
ASSIGNMENT DEADLINE
Review applicable Ordinances May 31, 2014
Complete Ordinance update
June 30, 2014
Article in the summer newsletter June 1, 2014
Recommend Ordinance changes to City Council
City Council approval/adoption May 31, 2014
Items incorporated into the website June 30, 2014
ASSIGNMENT DEADLINE
Hold initial work shop to draft statements March 15, 2014
ASSIGNMENT DEADLINE
Investigate the opportunity for the website to host a blog May 31, 2014
Inestigate the opportunity and costs associated with video
recording Council meetings to host on website May 31, 2014
Staff to revise statements and present to City Council
City Council to revise statements
March 31, 2014
April 31, 2014
Increase communications budget for 2015 December 31, 2014
Develop social media plan/policy December 31, 2014
City of Corcoran
Strategic Goal Work Plan
2
GOAL:Address the City's infrastructure needs
ASSIGNED TO:COMMENTS:
Engineer, Public Works Supt., City Administrator
Engineer, Public Works Supt., City Administrator
Engineer, Public Works Supt., City Administrator
Engineer, Public Works Supt., City Administrator
City Council
GOAL:Implement the City's utilities process
ASSIGNED TO:COMMENTS:
City Clerk Several meetings have taken place
City Council, City Administrator Scheduled for June 12, 2014 meeting
City Clerk
City Clerk
GOAL:Develop a strategic plan for recreational space
ASSIGNED TO:COMMENTS:
Public Works Supt., Admin. Support, CA Invite Council, Parks & Trails Commission
Public Works Supt., Admin. Support, CA Invite Council, Parks & Trails Commission
Public Works Supt., Admin. Support, CA Invite Council, Parks & Trails Commission
Parks & Trails Commission
Parks & Trails Commission
City Administrator
Parks & Trails Commission, City Council
Review standards for park design in Comprehensive Plan
Establish priorities for park improvements
ASSIGNMENT DEADLINE
Tour City Park July 31, 2014
August 31, 2014
Tour Lennar Open space park, neighborhood park locations September 30, 2014
Develop budget for park improvements
October 31, 2014
Design park improvements December 31, 2014
February 28, 2015
April 30, 2015
June 30, 2014
Train staff on procedures Prior to first billing
ASSIGNMENT DEADLINE
Meet with surrounding communities, learn best practices Ongoing
Choose software (payment)
May 31, 2014Approve applicable Ordinances
Develop a draft plan to purchase & improve Roehlke prop.June 30, 2014
Develop a draft plan to pave roads June 30, 2014
Review draft plans and decide action on each August 31, 2014
ASSIGNMENT DEADLINE
Develop a draft plan to complete the TIF project June 30, 2014
Develop a draft plan to complete a CR 10 turnback June 30, 2014
Tour Roehlke property
8b.
CITY OF CORCORAN
8200 County Road 116, Corcoran, MN 55340
763.420.2288 – Office 763.420.6056 – Fax
E-mail - general@ci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us
MEMO
Meeting Date: July 15, 2014
To: Parks and Trails Commission
From: Brad Martens, City Administrator
Re: Park Planning Status Report
______________________________________________________________________________
At the June 24, 2014 Parks and Trails Commission meeting, staff was asked to bring back a
comprehensive report on the status of park improvement opportunities related to the City Park,
Roehlke property, and the two parks in Ravinia. Below is a recap of the status of each location.
Staff requests the Parks and Trails Commission provide feedback on the data presented and
direct staff on which park should be discussed and planned first.
City Park
• 19.3 acres
• Existing facilities: seven baseball/softball fields (three larger, four smaller), two tennis
courts, volleyball court, ice rink, warming house, shelter, playground.
• Future is to transition away from athletic park after Roehlke is developed.
• Rockford School District property is adjacent and used in collaboration with the City
Park.
8b.
Roehlke property
• Three options for purchase
o Option 1: Balance of west farm
$598,000 + 2% per annum from July 1, 2014
Option expires April 2017
o Option 2: South half of east farm
$520,000 + 2% per annum from July 2014
Option Expires April 2017
o Option 3: North half of east farm
$520,000 + 2% per annum from July 2014
Option expires April 2019
• Park Dedication Cost Analysis estimated $2,500,000 in total costs to build athletic
complex facilities
Ravinia Neighborhood Park
• 2.85 gross acres
• West of phase 1 (final plat 2014), north of phase 2 (anticipated final plat 2015), south of
phase 6 (anticipated final plat 2019)
• “Land dedication and trail easement dedication shall be with the final plat of the adjacent
phase of development”
• Lennar to grade site and pave trails
8b.
Ravinia Open Space Park
• 41.64 gross acres
• North of phase 8 (anticipated final plat 2021) and phase 9 (anticipated final plat 2022)
• “Land dedication and trail easement dedication shall be with the final plat of the adjacent
phase of development”
• Lennar to pave trails as shown on plans
As stated earlier in the memo, staff is requesting Parks and Trails Commission feedback on
which park should be focused on first for planning purposes. It is important to have a specific
focus in order to make adequate progress in the park planning effort.
Attachment:
N/A
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CITY OF CORCORAN
PARK CAPITAL FUND REPORT jheinecke
July 11, 2014
9c.
Date Park
Dedication
Memorial
Park
Maintenance
Beginning Balance 2014 354,879.24 9,165.22
Jan-14 Park Dedication (Mattson)3,000.00
Mar-14 Interest earned 1.13
Apr-14 Stone & Steel (Brick Replace)(24.99)
Jun-14 Chelsea Cay (270.00)
Jun-14 Lawn King (220.00)
Jun-14 Milbrandt Donation 5,000.00
Jul-14 Lawn King (660.00)
Jun-14 Interest earned 1.14
2014 YTD ACTIVITY 2,975.01 3,852.27 0.00 0.00 0.00 0.00
ENDING BALANCE 357,854.25 13,017.49 0.00 0.00 0.00 0.00
CASH FUNDS PROJECT DETAIL
CITY OF CORCORAN
FARMERS STATE SAVINGS
July 11, 2014
Savings
Date Expense Interest Revenue Balance
3/2013 5.26 10,184.51
8/2013 Garden Maintenance (287.50) 9,897.01
6/2013 5.32 9,902.33
9/2013 1.65 9,903.98
10/2013 Garden Maintenance (430.00) 9,473.98
10/2013 Garden Maintenance (310.00) 9,163.98
12/2013 1.24 9,165.22
3/2014 1.13 9,166.35
6/2014 Chelsea Cay (270.00) 8,896.35
6/2014 Lawn King (220.00) 8,676.35
6/2014 Milbrandt Donation 5,000.00 13,676.35
7/2014 Lawn King (660.00) 13,016.35
6/2014 1.14 13,017.49
(2,592.16)$ 217.57$ 11,540.94$ 13,017.49$ TOTAL