Loading...
HomeMy WebLinkAbout2014-07-10 - Council Agenda PacketAgenda Corcoran City Council July 10, 2014 - 7:00 PM 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Open Forum 5. Presentations 6. Consent Agenda a. Draft Minutes of June 26, 2014 Council Meeting* b. Authorizing Agreement with Hennepin County (CDBG) Resolution 2014 -34* 7. Claims as Presented * a. Escrow Claims (Fund #500) b. All Other Financial Claims 8. Staff Reports / Memos /Commissions a. Fire Marshal Duties* 9. Planning Business / None 10. Unfinished Business a. Ordinance Regulating Public Sanitary Sewer and Water Within the City of Corcoran* b. SE District Sewer and Water Improvement Bids* 11. New Business a. Response to Petition and Proposal to Pave Roads in the Treeline /Foxline /Trail Haven Neighborhood* b. County Road 10 Turnback Discussion* c. Commission Ordinance Review* d. Options for Video Recording City Council Meetings* e. Resolution 2014 -37 Providing for the Issuance and Sale of Bonds* 12. Unscheduled Items 13. Review of Upcoming Council Meeting Agenda 14. Council Calendar Planning Commission 07/03/14 08/07/14 09/04/14 10/02/14 11/06114 12/04114 Cossette Thomas Guenthner Asleson Lynch Cossette Parks and Trails Commission 07/15/14 08/19/14 09/16/14 10/21/14 11/18/14 12/16/14 Thomas Guenthner Asleson Lynch Cossette Thomas 15. Adjournment *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. City of Corcoran City Council Meeting Minutes June 26, 2014 — 7:00 PM 6a. The Corcoran City Council met on June 26, 2014, at City Hall in Corcoran, Minnesota. Present were, Mayor Guenthner, Councilor Asleson, and Councilor Cossette. Also present were City Administrator Martens, City Planner Lindahl, City Engineer Torve, Lieutenant Hamilton, and City Clerk Heinecke. Councilor Lynch and Councilor Thomas were excused. Mayor Guenthner called the meeting to order at 7:00 pm 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval Motion: made by Cossette, seconded by Asleson to approve the agenda as presented. Voting Aye: Guenthner, Asleson, and Cossette (Motion carried 3:0) 4. Open Forum Mike Keefe of Elk River spoke to the council regarding land subdivision and building rights on PID 33- 119 -23 -12 -0007. Greg Hoglund 19220 Hackamore Rd., spoke to council regarding residents impacted by development. Further suggested council improves the resident notification process related to development and place signs in the current development area. Mike Arens 21427 Meadow Ln., spoke to the council about paving Trail Haven Rd., and asked for additional public safety presence in the area to slow down traffic. 5. Public Meeting a. 2014 Storm Water Pollution Prevention Program Public Meeting Susan Nelson, Wenck Associates representative reported on the city's storm water pollution prevention program. Charles Lymangood 8105 County Road 116, observed his property has had more ponding in recent years. What is the normal remedy, is it a restoration of the natural drainage? What is the appropriate governing body to address the situation? Engineer Torve responded to the questions. Greg Hoglund 19220 Hackamore Rd., asked, if you don't want to sue your neighbor and there are excessive amounts of fertilizer, manure and top soil coming in, does anyone care other than the property owners? Susan Nelson and Mayor Guenthner responded to the question. Dorothy Theis 9530 Cain Rd., commented on the color of the creek on their property and thought on how or why the creek should be addressed. A year like this is going to make this happen. 6. Consent Agenda a. Draft Minutes of June 12, 2014 Council Meeting Motion: made by Asleson, seconded by Cossette to approve Draft Minutes of June 12, 2014 Council Meeting as presented. Voting Aye: Guenthner, Asleson, and Cossette (Motion carried 3:0) Page 1 of 3 City of Corcoran City Council Meeting Minutes June 26, 2014 — 7:00 PM 6a. b. Resolution 2014 -35 Accepting Milbrandt Donation Motion: made by Cossette, seconded by Asleson to approve Resolution 2014 -35 "Accepting a Donation of Cash from Rosalyn Milbrandt" as presented. Voting Aye: Guenthner, Asleson, and Cossette (Motion carried 3:0) c. Resolution 2014 -36 Appointing Election Judges Motion: made by Cossette, seconded by Asleson to approve Resolution 2014 -36 " Appointing Election Day Judges and Absentee Ballot Board Judges" as presented. Voting Aye: Guenthner, Asleson, and Cossette (Motion carried 3:0) 7. Claims as Presented a. Escrow Claims (Fund #500) Motion: made by Cossette, seconded by Asleson to approve escrow claims as presented. Voting Aye: Guenthner, Asleson, and Cossette (Motion carried 3:0) b. All Other Financial Claims Motion: made by Cossette, seconded by Asleson to approve all other financial claims as presented. Council discussed and agreed by consensus to hold check # 22050 payable to Steen berg-Watrud pending resolution of a contract concern. Voting Aye: Guenthner, Asleson, and Cossette (Motion carried 3:0) 8. Staff Reports / Memos /Commissions a. Planning Update received, no action required. b. Code Compliance Report received, no action required. c. Financial Performance Report received, council discussed. No action required. 9. Planning Business -None 10. Unfinished Business a. Design Guidelines Work Plan report by Planner Lindahl. Council discussed and by consensus agreed to table the work effort and disband the subcommittee. b. SE District Sewer & Water Improvement Bids report by City Engineer Torve. Discussion will continue at the July 10, 2014 council meeting. c. City Initiated Ordinance Update for Sketch Plans report by Planner Lindahl. Council discussed and by consensus agreed to direct staff to set up the changes for the ordinance approval process. d. City Initiated Park Dedication Ordinance Update report by Planner Lindahl. Council discussed and provided direction to staff for further development. No action to be taken. 11. New Business a. Dayton Comprehensive Plan Amendment report received. Motion: made by Asleson, seconded by Cossette to approve signing the letter to the City of Dayton regarding the Dayton Comprehensive Plan Amendment as presented. Voting Aye: Guenthner, Asleson, and Cossette (Motion carried 3:0) Motion: made by Asleson, seconded by Cossette to adjourn. Page 2 of 3 City of Corcoran City Council Meeting Minutes June 26, 2014 — 7:00 PM Voting Aye: Guenthner, Asleson, and Cossette (Motion carried 3:0) Meeting adjourned at 9:15 pm Jeanie Heinecke — City Clerk Page 3 of 3 6a. June 4, 2014 Subject: Fiscal Year 2015 — 2017 Joint Cooperation Agreement /Community Development Block Grant (CDBG) Program — Action Needed Dear: On April 1, 2014, we sent a letter regarding your participation in the Urban Hennepin County Community Development Block Grant (CDBG) Program (Urban County CDBG Program). Since then, HUD released Notice CPD -13 -04 dated April 25, 2014 which requires certain changes to the Joint Cooperation Agreement (JCA) for 2015 -2017. The attached revised 2015 -2017 JCA reflects the following changes: 1) The addition of language stating that the agreement covers not only the CDBG Entitlement program and the HOME Investment Partnership (HOME), but also the Emergency Solutions Grants (ESG) Programs. 2) The addition of a provision that a unit of general local government may not sell, trade, or otherwise transfer all or any portion of such funds to another such metropolitan city, urban county, unit of general local government, or Indian tribe, or insular area that directly or indirectly receives CDBG funds in exchange for any other funds, credits or non - Federal considerations, but must use such funds for activities eligible under title I of the Act. This new requirement is contained in the FY2014 HUD appropriation bill. 3) Clarification of Fair Housing language. In addition, we are taking this opportunity to move contract term language specific to the CDBG contract year from the JCA Section D to the annual CDBG subrecipient contracts for awards starting in FY 2015. Finally, Planning and Administrative cost language has been expanded to reflect the County's growing costs associated with compliance and timeliness monitoring and the potential need for future increases (the County has retained 13% since 2002; the maximum allowed by HUD is 20 %) within the term of the JCA. These changes require a certified City resolution approving the new /amended JCA. Attached is a sample resolution for your use. Please return three signed copies of page 9 of the 2015 -2017 JCA and two certified resolutions by July 18, 2014 to: Margo Geffen Manager, Housing Development and Finance Hennepin County Housing, Community Works and Transit 701 Fourth Avenue South, Suite 400 Minneapolis, MN 55415 Copies of these materials, including a red -lined version of the revised 2015 -2017 JCA, were also sent to you via email. Please don't hesitate to call me at 612 -543 -1965 or Abby Shafer at 612- 348 -2205 with any questions. Thank you for your patience with respect to the timing of this request. Sincerely, Margo Geffen Manager, Housing Development and Finance Enclosures cc: Abby Shafer, Hennepin County Contract No. 140805 JOINT COOPERATION AGREEMENT URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM THIS AGREEMENT made and entered into by and between the COUNTY OF HENNEPIN, State of Minnesota, hereinafter referred to as "COUNTY," A -2400 Government Center, Minneapolis, Minnesota, 55487, and the cities executing this Master Agreement, each hereinafter respectively referred to as "COOPERATING UNIT," said parties to this Agreement each being governmental units of the State of Minnesota, and made pursuant to Minnesota Statutes, Section 471.59. 1.7 Noel Xy IIYI , COOPERATING UNIT and COUNTY agree that it is desirable and in the interests of their citizens that COOPERATING UNIT shares its authority to carry out essential community development and housing activities with COUNTY in order to permit COUNTY to secure and administer Community Development Block Grant and HOME Investment Partnership funds as an Urban County within the provisions of the Act as herein defined and, therefore, in consideration of the mutual covenants and promises contained in this Agreement, the parties mutually agree to the following terms and conditions. COOPERATING UNIT acknowledges that by the execution of this Agreement that it understands that it: May not also apply for grants under the State CDBG Program from appropriations for fiscal years during which it is participating in the Urban County Program; and 2. May not participate in a HOME Consortium except through the Urban County. May not receive a formula allocation under the Emergency Solutions Grants (ESG) Program except through the Urban County. I. DEFINITIONS The definitions contained in 42 U.S.C. 5302 of the Act and 24 CFR §570.3 of the Regulations are incorporated herein by reference and made a part hereof, and the terms defined in this section have the meanings given them: A. "Act" means Title I of the Housing and Community Development Act of 1974, as amended, (42 U.S.C. 5301 et seq.). B. "Activity" means a CDBG - funded activity eligible under Title I of the Housing and Community Development Act of 1974, as amended. Example: single family rehab activity. C. "Annual Program" means those combined activities submitted by cooperating units to COUNTY for CDBG funding as part of the Consolidated Plan. D. "Consolidated Plan" means the document bearing that title or similarly required statements or documents submitted to HUD for authorization to expend the annual grant amount and which is developed by the COUNTY in conjunction with COOPERATING UNITS as part of the Community Development Block Grant Program. E. "Cooperating Unit(s)" means any city or town in Hennepin County that has entered into a cooperation agreement that is identical to this Agreement, as well as Hennepin County, which is a party to each Agreement. F. "HUD" means the United States Department of Housing and Urban Development. G. "Metropolitan City" means any city located in whole or in part in Hennepin County which is certified by HUD to have a population of 50,000 or more people. H. "Program" means the HUD Community Development Block Grant Program as defined under Title I of the Housing and Community Development Act of 1974, as amended. I. "Program Income" means gross income received by the recipient or a subrecipient directly generated from the use of CDBG. J. "Regulations" means the rules and regulations promulgated pursuant to the Act, including but not limited to 24 CFR Part 570. K. "Urban County" means the entitlement jurisdiction within the provisions of the Act and includes the suburban Hennepin County municipalities which are signatories to this Agreement. II. PURPOSE The purpose of this Agreement is to authorize COUNTY and COOPERATING UNIT to cooperate to undertake, or assist in undertaking, community renewal and lower income housing assistance activities and authorizes COUNTY to carry out these and other eligible activities for the benefit of eligible recipients who reside within the corporate limits of the COOPERATING UNIT which will be funded from annual Community Development Block Grant, Emergency Solutions Grants (ESG) Programs and HOME appropriations for the Federal Fiscal Years 2015, 2016 and 2017 and from any program income generated from the expenditure of such funds. III. AGREEMENT The initial term of this Agreement is for a period commencing on October 1, 2014 and terminating no sooner than the end of the program year covered by the Consolidated Plan for the basic grant amount for the Fiscal Year 2017, as authorized by HUD, and for such additional time as may be required for the expenditure of funds granted to the County for such period. Prior to the end of the initial term and the end of each subsequent qualification period, the COUNTY, as the lead agency of the URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM, shall provide a written notice to the COOPERATING UNIT of their right not to participate in a subsequent qualification period. The written notice will provide the COOPERATING UNIT a minimum thirty (30) day period to submit a written withdrawal. If the COOPERATING UNIT does not submit to the COUNTY a written withdrawal during the notice period, this Agreement shall be automatically extended for a subsequent three -year qualifying period. This Agreement must be amended by written agreement of all parties to incorporate any future changes necessary to meet the requirements for cooperation agreements set forth in the Urban County Qualification Notice applicable for the year in which the next qualification of the County is scheduled. Failure by either party to adopt such an amendment to the Agreement shall automatically terminate the Agreement following the expenditure of all CDBG and HOME funds allocated for use in the COOPERATING UNIT's jurisdiction. This Agreement shall remain in effect until the CDBG, HOME and ESG funds and program income received (with respect to activities carried out during the three -year qualification period, and any successive qualification periods under agreements that provide for automatic renewals) are expended and the funded activities completed. COUNTY and COOPERATING UNIT cannot terminate or withdraw form this Agreement while it remains in effect. Notwithstanding any other provision of this Agreement, this Agreement may be terminated at the end of the program period during which HUD withdraws its designation of the COUNTY as an Urban County under the Act. This Agreement shall be executed by the appropriate officers of COOPERATING UNIT and COUNTY pursuant to authority granted them by their respective governing bodies, and a copy of the authorizing resolution and executed Agreement shall be filed promptly by the COOPERATING UNIT in the Hennepin County Department of Housing, Community Works and Transit so that the Agreement can be submitted to HUD by July 25, 2014. COOPERATING UNIT and COUNTY shall take all actions necessary to assure compliance with the urban county's certifications required by Section 104(b) of the Title I of the Housing and Community Development Act of 1974, as amended, including Title VI of the Civil Rights Act of 1964; the Fair Housing Act, and affirmatively furthering fair housing. COOPERATING UNIT and COUNTY shall also take all actions necessary to assure compliance with Section 109 of Title I of the Housing and Community Development Act of 1974 (which incorporates Section 504 of the Rehabilitation Act Of 1973 and the Age Discrimination Act of 1975), and other applicable laws. IV. ACTIVITIES COOPERATING UNIT agrees that awarded grant funds will be used to undertake and carry out, within the terms of this Agreement, certain activities eligible for funding under the Act. The COUNTY agrees and will assist COOPERATING UNIT in the undertaking of such essential activities by providing the services specified in this Agreement. The parties mutually agree to comply with all applicable requirements of the Act and the Regulations and other relevant Federal and /or Minnesota statutes or regulations in the use of basic grant amounts. Nothing in this Article shall be construed to lessen or abrogate the COUNTY's responsibility to assume all obligations of an applicant under the Act, including the development of the Consolidated Plan, pursuant to 24 CFR Part 91. COOPERATING UNIT further specifically agrees as follows: A. COOPERATING UNIT will, in accord with a COUNTY- established schedule, prepare and provide to the COUNTY, in a prescribed form, requests for the use of Community Development Block Grant Funds consistent with this Agreement, program regulations and the Urban Hennepin County Consolidated Plan. B. COOPERATING UNIT acknowledges that, pursuant to 24 CFR §570.501(b), it is subject to the same requirements applicable to subrecipients, including the requirement for a written Subrecipient Agreement set forth in 24 CFR §570.503. The Subrecipient Agreement will cover the implementation requirements for each activity funded pursuant to this Agreement and shall be duly executed with and in a form prescribed by the COUNTY. C. COOPERATING UNIT acknowledges that it is subject to the same subrecipient requirements stated in paragraph B above in instances where an agency other than itself is undertaking an activity pursuant to this Agreement on behalf of COOPERATING UNIT. In such instances, a written Third Parry Agreement shall be duly executed between the agency and COOPERATING UNIT in a form prescribed by COUNTY. D. COOPERATING UNITS shall expend all funds annually allocated to activities pursuant to the Subrecipient Agreement. All funds not expended pursuant to the terms of the Subrecipient Agreement will be relinquished to the COUNTY and will be transferred to a separate account for reallocation on a competitive request for proposal basis at the discretion of the COUNTY where total of such funds is $100,000 or greater. Amounts less than $100,000 shall be allocated by COUNTY to other existing activities consistent with timeliness requirements and Consolidated Plan goals. E. COUNTY and COOPERATING UNITS shall expend all program income pursuant to this Agreement as provided below: Program income from housing rehabilitation activities administered by the COUNTY will be incorporated into a pool at the discretion of the COUNTY. The pool will be administered by COUNTY and will be used for housing rehabilitation projects located throughout the entire Urban County. When possible, COUNTY will give priority to funding housing rehabilitation projects within the COOPERATING UNIT where the program income was generated. Funds expended in this manner would be secured by a Repayment Agreement /Mortgage running in favor of the COUNTY. Program income generated by certain COOPERATING UNITS that administer their own housing rehabilitation activities may be retained by the COOPERATING UNIT at its discretion; however, such COOPERATING UNITS will be bound by the conditions of D.2., above. Only COOPERATING UNITS that were administering their own activities pursuant to the Joint Cooperation Agreement pertaining to the HUD fiscal years 2012 -2014 will be eligible to retain their program income. 2. COUNTY reserves the option to recapture program income generated by non - housing rehabilitation activities if said funds have not been expended within twelve (12) months of being generated. These funds shall be transferred to a separate account for reallocation on a competitive request for proposal basis administered by COUNTY or, where the total of such funds does not exceed $100,000, shall be reallocated by COUNTY to other existing activities consistent with timeliness requirements and Consolidated Plan goals. F. COOPERATING UNITS are encouraged to undertake joint activities involving the sharing of funding when such action furthers the goals of the Consolidated Plan and meets the expenditure goals. G. If COUNTY is notified by HUD that it has not met the performance standard for the timely expenditure of funds at 24 CFR 570.902(a) and the COUNTY entitlement grant is reduced by HUD according to its policy on corrective actions, then the basic grant amount to any COOPERATING UNIT that has not met its expenditure goal shall be reduced accordingly. H. COOPERATING UNIT will take actions necessary to assist in accomplishing the community development program and housing goals, as contained in the Urban Hennepin County Consolidated Plan. I. COOPERATING UNIT shall ensure that all activities funded, in part or in full by grant funds received pursuant to this Agreement, shall be undertaken affirmatively with regard to fair housing, employment and business opportunities for minorities and women. It shall, in implementing all programs and/or activities funded by the basic grant amount, comply with all applicable Federal and Minnesota Laws, statutes, rules and regulations with regard to civil rights, affirmative action and equal employment opportunities and Administrative Rule issued by the COUNTY. J. COOPERATING UNIT that does not affirmatively further fair housing within its own jurisdiction or that impedes action by COUNTY to comply with its fair housing certification shall be prohibited from receiving CDBG funding for any activities. K. COOPERATING UNIT shall participate in the citizen participation process, as established by COUNTY, in compliance with the requirements of the Housing and Community Development Act of 1974, as amended. L. COOPERATING UNIT shall reimburse COUNTY for any expenditure determined by HUD or COUNTY to be ineligible. M. COOPERATING UNIT shall prepare, execute, and cause to be filed all documents protecting the interests of the parties hereto or any other party of interest as may be designated by the COUNTY. N. COOPERATING UNIT has adopted and is enforcing: A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in nonviolent civil rights demonstrations; and 2. A policy of enforcing applicable State and local laws against physically barring entrance to or exit from a facility or location which is the subject of such nonviolent civil rights demonstrations within its jurisdiction. O. COOPERATING UNIT shall not sell, trade, or otherwise transfer all or any portion of grant funds to another metropolitan city, urban county, unit of general local government, or Indian tribe, or insular area that directly or indirectly receives CDBG funds in exchange for any other funds, credits or non- Federal considerations, but must use such funds for activities eligible under Title I of the Act. COUNTY further specifically agrees as follows: A. COUNTY shall prepare and submit to HUD and appropriate reviewing agencies, on an annual basis, all plans, statements and program documents necessary for receipt of a basic grant amount under the Act. B. COUNTY shall provide, to the maximum extent feasible, technical assistance and coordinating services to COOPERATING UNIT in the preparation and submission of a request for funding. C. COUNTY shall provide ongoing technical assistance to COOPERATING UNIT to aid COUNTY in fulfilling its responsibility to HUD for accomplishment of the community development program and housing goals. D. COUNTY shall, upon official request by COOPERATING UNIT, agree to administer local housing rehabilitation activities funded pursuant to the Agreement, provided that COUNTY shall receive Twelve percent (12 %) of the allocation by COOPERATING UNIT to the activity as reimbursement for costs associated with the administration of COOPERATING UNIT activity. E. COUNTY may, at its discretion and upon official request by COOPERATING UNIT, agree to administer, for a possible fee, other activities funded pursuant to this Agreement on behalf of COOPERATING UNIT. F. COUNTY may, as necessary for clarification and coordination of program administration, develop and implement Administrative Rules consistent with the Act, Regulations, HUD administrative directives, and administrative requirements of COUNTY. V. ALLOCATION OF BASIC GRANT AMOUNTS Basic grant amounts received by the COUNTY under Section 106 of the Act shall be allocated as follows: A. Planning and administration costs are capped to 20 percent of the sum of grant plus program income that is received during the program year. During the term of this Agreement the COUNTY anticipates planning and administrative retainage of thirteen to fifteen percent (13 -15 %);included in this administrative amount is funding for annual county -wide Fair Housing activities. B. The balance of the basic grant amount shall be made available by COUNTY to COOPERATING UNITS in accordance with the formula stated in part C and the procedure stated in part D of this section utilizing U.S. Census Bureau data. The allocation is for planning purposes only and is not a guarantee of funding. C. Allocation of funding will be based upon a formula using U.S. Census Bureau data that bears the same ratio to the balance of the basic grant amount as the average of the ratios between: The population of COOPERATING UNIT and the population of all COOPERATING UNITS. 2. The extent of poverty in COOPERATING UNIT and the extent of poverty in all COOPERATING UNITS. The extent of overcrowded housing by units in COOPERATING UNIT and the extent of overcrowded housing by units in all COOPERATING UNITS. 4. In determining the average of the above ratios, the ratio involving the extent of poverty shall be counted twice. D. Funds will be made available to communities utilizing the formula specified in C of this Section in the following manner: All COOPERATING UNITS with aggregate formula percentages of greater than three and one half percent (3.5 %) of the total using the procedure in part C. of this section will receive funding allocations in accordance with the COUNTY formula allocations. 2. COOPERATING UNITS with aggregate formula percentages of three and one half percent (3.5 %) or less of the total using the procedure in part C. of this section will have their funds consolidated into a pool for award in a manner determined by COUNTY on a competitive request for proposal basis. Only the COUNTY and COOPERATING UNITS whose funding has been pooled will be eligible to compete for these funds. E. The COUNTY shall develop these ratios based upon data to be furnished by HUD. The COUNTY assumes no duty to gather such data independently and assumes no liability for any errors in the data furnished by HUD. F. In the event COOPERATING UNIT does not request a funding allocation, or a portion thereof, the amount not requested shall be made available to other participating communities, in a manner determined by COUNTY. VI. METROPOLITAN CITIES Any metropolitan city executing this Agreement shall defer their entitlement status and become part of Urban Hennepin County. This agreement can be voided if the COOPERATING UNIT is advised by HUD, prior to the completion of the re- qualification process for fiscal years 2015 -2017, that it is eligible to become a metropolitan city and the COOPERATING UNIT elects to take its entitlement status. If the agreement is not voided on the basis of the COOPERATING UNIT's eligibility as a metropolitan city prior to June 20, 2014, the COOPERATING UNIT must remain a part of the COUNTY program for the entire three -year period of the COUNTY qualification. VII. OPINION OF COUNSEL The undersigned, on behalf of the Hennepin County Attorney, having reviewed this Agreement, hereby opines that the terms and provisions of the Agreement are fully authorized under State and local law and that the COOPERATING UNIT has full legal authority to undertake or assist in undertaking essential community development and housing assistance activities, specifically urban renewal and publicly- assisted housing. Assistant County Attorney VIII. HENNEPIN COUNTY EXECUTION The Hennepin County Board of Commissioners having duly approved this Agreement on , 2014, and pursuant to such approval and the proper County official having signed this Agreement, the COUNTY agrees to be bound by the provisions herein set forth. APPROVED AS TO FORM: Assistant County Attorney COUNTY OF HENNEPIN, STATE OF MINNESOTA M. And: Chair of its County Board Date: Assistant /Deputy /County Administrator Attest: Deputy /Clerk of the County Board RECOMMENDED FOR APPROVAL Assistant County Administrator - Public Works Date: Department, Housing, Community Works and Transit Date: IX. COOPERATING UNIT EXECUTION COOPERATING UNIT, having signed this Agreement, and the COOPERATING UNIT'S governing body having duly approved this Agreement on , 2014, and pursuant to such approval and the proper city official having signed this Agreement, COOPERATING UNIT agrees to be bound by the provisions of this Joint Cooperation Agreement. CITY OF By: Its Mayor And: Its City Manager ATTEST: CITY MUST CHECK ONE: The City is organized pursuant to: Plan A Plan B Charter City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2014 -34 July 10, 2014 .. Motion By: Seconded By: A RESOLUTION AUTHORIZING THE EXECUTION OF A JOINT COOPERATION AGREEMENT BETWEEN THE CITY OF CORCORAN AND HENNEPIN COUNTY FOR PARTICIPATION IN THE URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM IN FY 2015 — 2017 WHEREAS, the City of Corcoran, Minnesota and the County of Hennepin have in effect a Joint Cooperation Agreement for purposes of qualifying as an Urban County under the United States Department of Housing and Urban Development Community Development Block Grant (CDBG), Emergency Solutions Grants (ESG) Program, and HOME Investment Partnerships (HOME) Programs; and WHEREAS, the City and County wish to execute a new Joint Cooperation Agreement in order to continue to qualify as an Urban County for purposes of the Community Development Block Grant, ESG and HOME Programs. BE IT THEREFORE RESOLVED that a new Joint Cooperation Agreement between the City and County be executed effective October 1, 2014 and that the Mayor and the City Clerk be authorized and directed to sign the Agreement on behalf of the City. VOTING AYE ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 10th day of July 2014. ATTEST: Jeanie Heinecke — City Clerk Kenneth Guenthner - Mayor Page 1 of 1 City Seal FINANCIAL CLAIMS CHECK RANGE 22060 - 22089 CITY OF CORCORAN FINANCIAL CLAIMS REPORT Agenda Item 7a -b Council Meeting Date: July 10, 2014 Prepared By: jheinecke Agenda Item: 7a. FUND #500 Escrow Claims Paid to Amount Project name Carson, Clelland & Schreder 1,026.67 Lennar Sewer Design 13 -026 Carson, Clelland & Schreder 466,67 Hope Center Wenck Associates 6,138.50 Peachtree Partners 14 -005 Total 7,631.84 Total Funds #500 (See attached Check Detail Register) Agenda Item: 7b. ALL OTHER FINANCIAL CLAIMS (See attached Check Detail Register) Total of Auto Deductions TOTAL EXPENDITURES FOR APPROVAL Auto Deductions 1 Electronic Fund Transfer / Other Disbursements Date Paid to Amount 6126114 Net Payroll PR13 37,325.53 612611.4 Payroll Taxes 14,171.32 6127114 Paychex Fee 287.43 711114 PERA 8,390.71 6130114 Blue Cross Blue Shield 11,603.00 Total 71,777.99 Total amount not reflected in Cash Balance Report $ 1,072,862.70 $ 7,631.84 $ 164,139,52 $ 71,777.99 $ 243,549.35 WDty Hall Inrormatlon\CITY GOVERN MENT1Council, Commissions & Comm itteeslCounc11 lnfcrmatbnlCouncil Claims12014 Claims.xls CITY OF CORCORAN CASH BALANCE REPORT July 02, 2014 Cash GENERAL FUND G 100 - 10100 1,140,923.51 576,240,15 RESERVES DONATION FUND G 201 -10100 12,837.05 14,431.52 POLICE DONATION FUND G 202 -10100 533.27 1,601.78 FIREARMS SAFETY G 204 - 10100 (1,759.87) 157.20 DWI FORFEITURE FUND G 205 -10100 12,080.04 13,384.28 DRUG FORFEITURE FUND G 206 -10100 1,170.16 1,169.08 TRUCK SAFETY G 207 -10100 6,593.16 5,577.33 ASPHALT MAINTENANCE G 305 -10100 71,547.92 71,481.73 POLICE CAPITAL FUND G 308 -10100 0.00 10,278.55. DIS- EQUIPMENT CERTS G 309 -10100 (14,02625) 88,652.31 CO. RD. 19 IMPROVEMENT G 310 -10100 10,037.01 (2,334.52) 20128 PUBLIC WORKS BOND DIS G 311 -10100 (30,557.84) 34,125.00 TAX INCREMENT FINANCING G 401 - 10100 1,900,002.29 1,714,396.20 INFRASTRUCTURE PLANNING G 402 -10100 (0.13) (132.52) FACILITY EXPANSION DIS G 407 -10100 (33,104.41) (13,348.58) PUBLIC WORKS FACILITY G 411 -10100 87,225.78 2,932,751.02 PARK CAPITAL FUND - DEDICATION G 415 -10100 356,704.25 335,420.35 CAPITAL- EQUIPMENT CERTS G 416 -10100 189,744.78 30,001.24 SHANNON LANE G 417 -10100 0.11 1,726.84 ESCROW HOLDING FUND G 500 -10100 503,577.16 40,677.91 CIVIC ORGANIZATIONS G 501 -10100 6,000.09 6,000.09 WATER G 601 -10100 (66,879.01) 0.00 SEWER G 602 -10100 (27,844.56) 0.00 INVESTMENT CONTROL G 999 -10100 190.62 1,071.26 Total Cash 4,124,995.13 5,863,328.22 Farmers Savings Acct PARK CAPITAL FUND - MEMORIAL G 415 -10102 9,166.35 10,679.83 Change in Market Value GENERAL FUND G 100 - 10105 0.00 0,00 Grand Total Cash 4,134,161.48 5,874,008.05 Due to Other Funds INFRASTRUCTURE PLANNING G 402 -20700 (177,929.76) (177,632.76) SHANNON LANE G 417 -20700 (93,344.09) (96,782.09) Total Due to Other Funds (271,273.85) (274,414.85) CORCORAN, MN 07103/14 11:16 AM Page 1 *Check Detail Register© July 2014 Check Amt Invoice Comment 10100 Farmers State Bank Paid Chk# 022060 - 7/10/2014 -" B DD PLUMBING HEATING & AC E 100 -41941 -400 Repairs & Maint Cont (GENERAL $261.00 74676 PLUMBING REPAIR _._ .... _ ........................... Total B & D PLUMBING HEATING & AC $261.00 Paid Chk# 022061 7/10/2014 E 100- 41300 -210 Operating Supplies (GENERAL) $50.00 070114 CELL PHONE REIMB E 100- 41300 -210 Operating Supplies (GENERAL) $33.60 070114 MILEAGE REIMB Total BRAD MARTENS $83.60 Paid Chk# 022062 7/10/2014 CARROLL COUNTY STATE BANK E 407 - 47000 -610 Interest $880.00 2004 0814 Interest Payment E407-47000-600 Debt Sry Principal (GENERAL) $20,000.00 2004 0814 Principal Payment .,I.....,_.... ............. Total CARROLL COUNTY STATE BANK $20,880.00 Paid Chk# 022063 7/10/2014 CARSON, CLELLAND &SCHREDER G 500 -20320 Lennar Design $1,026.67 070114 SEWER DESIGN 13 -026 E 205 - 42100 -304 Legal Fees $63.34 070114 VEHICLE FORFEITURE E 100 -42100 -304 Legal Fees $1,600.16 070114 CRIMINAL -LEGAL E 100-41600-300 Professional Srvs (GENERAL) $863.33 070114 CIVIL -LEGAL G 500 -20338 Hope Center $466.67 070114 HOPE CENTER LEGAL Total CARSON, CLELLAND & SCHREDER $4,020.17 $86.98 470426556 Paid Chk# 022064 7/10/2014 CINTAS - 470 E 100 -41941 -210 Operating Supplies (GENERAL) $42.62 470426552 City Hall Scraper Mat E 100 - 42100 -223 Building Repair Supplies $32.75 470426553 FLOOR MATS E 100- 43100 -210 Operating Supplies (GENERAL) $49.98 470426554 PW Towels E 100- 43100 -210 Operating Supplies (GENERAL) $44.30 470426555 PW TOWELS E 100- 43100 -417 Uniforms $86.98 470426556 PW Uniforms E 100- 41941 -210 Operating Supplies (GENERAL) $42.62 470429687 City Hail Scraper Mat E 100- 42100 -223 Building Repair Supplies $32.75 470429688 FLOOR MATS E 100- 43100 -210 Operating Supplies (GENERAL) $18.28 470429689 PW RUGS E 100 -41941 -210 Operating Supplies (GENERAL) $102.55 470429690 CIVIC CENTER RUGS E 100 -43100 -417 Uniforms $86.98 470429691 PW Uniforms Total CINTAS - 470 $539.81 Paid Chk# 0220fi5� 7/10/2014 r COM-CAST- 902943336 E 100- 43100 -321 Telephone $108.22 30127971 LAND LINE E 100- 41941 -321 Telephone $108.22 30127971 LAND LINE E 100- 42100 -321 Telephone $108.22 30127971 LAND LINE Total COMCAST- 902943336 $324.66 Paid Chk# 022066 7/10/2014 COMMERCIAL ASPHALT COMPANY._.. E 100- 43100 -233 Asphalt Maint/Patching $139.58 140615 ASPHALT PATCHINGIMAING E 100 -43100 -233 Asphalt Maint/Patching ($3.56) 3105 PRICING CREDIT Total COMMERCIAL ASPHALT COMPANY $136.02 Paid Chk# 022067 7/10/2014 DONALD SALVERDA CORCORAN, MN 07!03114 11:16 AM Page 2 *Check Detail Register© July 2014 Check Amt Invoice Comment E 100 -41900 -300 Professional Srvs (GENERAL) $2,893.16 G1401 2014 LEADERSHIP MEETING Total DONALD SALVERDA $ ASSOC $2,893.16 Paid Chk# 022068 7/10/2014 ECM PUBLISHERS INC E100-41410-210 Operating Supplies (GENERAL) $18.85 111085 ELECTION EQUIP E 100-41910-344 Public Hearing Notices $33.93 113235 PH -TRPD Total ECM PUBLISHERS INC $52.78 Paid Chk# 022069 7/10/2014 FEHN COMPANIES E 100 - 43100 -232 Gravel $65,549.93 28843 CLASS 5 , 5._.,...,. Total FEHN COMPANIES $65,549.93 3 Paid Chk 4-022070 7/10/2014 LAWN KING — - - - -- E 415 - 45200 -300 Professional Srvs (GENERAL) $660.00 17829 MEMORIAL GARDEN LIGHTS Total LAWN KING $660.00 Paid Chk# 022071 7/10/2014 LUBRICATION TECHNOLOGIES INC��..._ _ ....� E 100- 42100 -212 Motor Fuels $46.79 2388256 SQUAD FILTERS Total LUBRICATION TECHNOLOGIES INC $46.79 Paid Chk# 022072 7110/2014 MENARDS E100-43100-210 Operating Supplies (GENERAL) $63.18 400.89 SUPPLIES E100-41941-210 Operating Supplies (GENERAL) $16.42 40278 SUPPLIES E 100- 42100 -200 Office Supplies (GENERAL) $33.99 40414 SUPPLIES E100-43100-210 Operating Supplies (GENERAL) $116.37 40572 SUPPLIES Total MENARDS MAPLE GROVE $229.96 957770 ADHESIVE Paid Chk# 022073 7/10/2014 METRO WEST INSPECTION SERVICES E 100- 42400 -300 Professional Srvs (GENERAL) $1.52,25 061014 JUNE 2014 otal METRO WEST INSPECTION SERVICES $152.25 Paid Chk# 022074., . 7/10/2014 MN DEPT OF LABOR $ INDUSTRY_. E 100- 42400 -437 Surcharges $981.99 20064053030 BLDG PERMIT SURCHARGE Total MN DEPT OF LABOR & INDUSTRY $981.99 Paid Chk# 022075 7/10/2014 MOTOROLA SOLUTIONS E 416 - 42100 -580 Other Equipment $36.00 91579014 REPLACEMENT RADIO ACCESSORIES Total MOTOROLA SOLUTIONS INC $36.00 Paid Chk# 022076 7/10/2014 NAPA AUTO PARTS - CORCORAN E 100- 42100 -220 RepairlMaint Supply (GENERAL) $2.79 955792 AIR FILTER E100-43100-210 Operating Supplies (GENERAL) $12.16 955793 SUPPLIES E 100 -42100 -220 RepairlMaint Supply (GENERAL) $19.72 956287 AIR FILTER E 100- 42100 -220 RepairlMaint Supply (GENERAL) $10.17 957770 ADHESIVE Total NAPA AUTO PARTS -CORCORAN $44.84 Paid Chk# 022077 7/10/2014 NORTHLAND TRUST SERVICESm, "lwMw'��' ^' E 311- 43100 -610 Interest $49,443.75 CORC012B 2012B INTEREST CORCORAN, MN 07/03/1411:16 AM Page 3 'Check Detail Register@ July 2014 Check Amt Invoice Comment Total NORTHLAND TRUST SERVICES $49,443.75 Paid Chk# 022078 �M�711012014 NORTHLAND TRUST SERVICES E 309 - 47000 -610 Interest $5,622.50 CORCO10A 2010A INTEREST Total NORTHLAND TRUST SERVICES $5,622.50 Paid Chk# 022079 7/10/2014 RANDYS SANITATION E100-43100-210 Operating Supplies (GENERAL) $148.82 PUBLIC WORKS GARBAGE (9100) 12 E 100 - 45200 -380 Utility & Services (GENERAL) $181.29 PARKS GARBAGE 11039 E 100- 43232 -300 Professional Srvs (GENERAL) $5,673.15 MONTHLY RECYCLING E 100 - 41941.380 Utility & Services (GENERAL) $193.28 CITY HALL GARBAGE 1280351 Total RANDYS SANITATION $6,196.54 Paid 6hk #022080 7/10/2014 RIGID HITCH E 100- 43100 -220 RepairlMaint Supply (GENERAL) $94.14 1927543332 SUPPLIES Total RIGID HITCH $94.14 Paid Chk# 022081 7/1012014 ROLF ERICKSON ENTERPRISES INC E 100-41550-210 Operating Supplies (GENERAL) $14.19 062314 FORMS AND SUPPLIES E 100-41550-300 Professional Srvs (GENERAL) $4,399.00 062314 MONTHLY ASSESSING FEE Total ROLF ERICKSON ENTERPRISES INC $4,413.19 Paid Chk# 022082 7/10/2014 RYAN BURNS���m��m E 100 - 42100 -200 Office Supplies (GENERAL) $177.52 063014 SUPPLIES Total RYAN BURNS $177.5.2._...._...... Paid Chk# 022083 7/10/2014 SPRINT E 100 - 42100 -321 Telephone $248.12 391283315151 CELL SERVICE E 100- 43100 -321 Telephone $334.43 391283315151 CELL SERVICE Total SPRINT $582.55 Paid Chk# 022084 7/10/2014 STRETCHER S POLICE EQUIPMENT E 416 -42100 -331 Vehicle Expense $400.00 11095883 #554 TEAR DOWN E 100-42100-209 P0ce Reserves $74.99 11096301 UNIFORM E 100 - 42100 -417 Uniforms $74.99 110966865 UNIFORM E 100 -42100 -417 Uniforms $89.99 11096890 UNIFORM E 100 - 42100 -210 Operating Supplies (GENERAL) $155.88 11098241 SUPPLIES Total STREICHER S POLICE EQUIPMENT $795.85 Paid Chk# 0220857/10/2014 TEGRETE E 100 -41941 -400 Repairs & Maint Cont (GENERAL $365.00 49851 MONTHLY CITY HALL CLEANING Total TEGRETE $365.00 Paid Chk #022086 7/10/2014 US BANKCORP EQUIPMENT FINANCE E 100 - 42100 -200 Office Supplies (GENERAL) $115.61 070114 COPIER otal US BANKCORP EQUIPMENT FINANCE $115.61 -Paid Chk# 022087 7/10/2014 WENCK ASSOCIATES, 4INC. G 500 -20337 Peachtree -CPA $6,138.50 11402770 PEACHTREE 14 -005 CORCORAN, MN 0710311411:16 AM Page 4 'Check Detail Register@ July 2014 Check Amt Invoice Comment Total WENCK ASSOCIATES, INC. $6,138.50 Paid Chk# 022088 7/1012014 a WESTSIDE WHOLESALE TIRE E 100 -43100 -220 Repair /Maint Supply (GENERAL) E 100 - 43100 -220 Repair /Maint Supply (GENERAL) E 100- 42100 -220 Repair /Maint Supply (GENERAL) Total WESTSIDE WHOLESALE TIRE $191.70 725021 REPAIR $40.00 725407 REPAIR $20.00 725856 REPAIR #557 _ . ............... _ $251.70 Paid Chk# 022089 7/10/2014 XCEL ENERGY��s� E100-43100-380 Utility & Services (GENERAL) $681.55 416984978 UTILITIES -9100 Total XCEL ENERGY $681.55 Paid Chk# 022090 7110/2014 DEPARTMENT OF LABOR & INDUSTRY G 500 -20338 Hope Center $100.00 HOPE -2 BUILDING PERMIT SURCHARGE )tal DEPARTMENT OF LABOR & INDUSTRY $100.00 10100 Farmers State Bank $171,871.36 Fund Summary 10100 Farmers State Bank 100 GENERAL FUND $87,033.93 205 DWI FORFEITURE FUND $63.34 309 D/3-EQUIPMENT CERTS $5,622.50 311 2012E PUBLIC WORKS BOND D/S $49,443.75 407 FACILITY EXPANSION D/S $20,880.00 415 PARK CAPITAL FUND $660.00 416 CAPITAL - EQUIPMENT CERTS $436.00 500 ESCROW HOLDING FUND $7,731.84 $171,871.36 City of Corcoran Consultant Summary July 10, 2014 Name Invoice Date Check # Amount Due Carson, Clelland & Schreder 07/01/14 22063 4,020.17 Metro West Inspection Sry 06/10/14 22073 152.25 Rolf Erickson Enterprises Inc 06/23/14 22081 4,413.19 Wenck Associates 06/16/14 22087 6,138.50 Total 14,724.11 HACity Hall Information \CITY GOVERN MENT \Council, Commissions & Committees \Council Information \Council Claims \2014 Claims.xls CARSON, CLELLAND & SCHREDER Attorneys at Law 6300 SHINGLE CREEK PARKWAY STE 305 MINNEAPOLIS, MN 55430 -2190 (763) - 561 -2800 July 01, 2014 CITY OF CORCORAN 8200 CO RD 116 CORCORAN, MN 55340 Professional Services Amount ..Civil 5/30/2014 Review of League attorney documents 93.33 6/5/2014 Review of agriculture preservation issues related to public projects and conference with 70.00 Kendra 6/12/2014 Prepare for meeting, review of agenda and conferences with Brad and Kendra 140.00 Attend City Council meeting 560.00 SUBTOTAL: [ $63.33] .Lennar 5-00... ° A03�Lq ' ... 5/27/2014 Review sewer and water easement status from Kent 70.00 6/4/2014 Review of sewer and water document draft from Kent regarding negotiations 93.33 6/5/2014 Review of sewer and water easement file and correspondence to Kent 70.00 6/6/2014 Conference with Kent, review final documents for closed session 46.67 6/12/2014 Sewer and water easements review negotiations and appraisals for closed session 210.00 6/16/2014 Review Haeger and Tabor access agreements from attorney Perron and reply 210.00 6/25/2014 Conference with Kendra regarding development issues 46,67 6/26/2014 Review Perron correspondence and documents, conference with Kendra and conference 280.00 with Perron SUBTOTAL: [ 1,026,67] .Maple Hill Estates and Mobile Hoe J-®O 5/30/2014 Review and amend contract regarding title of comrnunity center lot and forward to Brad 93.33 6/4/2014 Review of Maple Hills Estate and Mobile Hope agreements and conference with Brad 186.67 6/24/2014 Review fife for title information and correspondence to title company regarding Maple Hill 186.67 Road SUBTOTAL: [ 466.67] CITY OF CORCORAN Page Amount Criminal 5/27/2014 Handle arraignmenUpretriailin- custody calendar at Brookdale Court 47.50 5/28/2014 Follow -up on voicemail messages, return calls and send letters to defense attorneys 31.67 Handle pretrials /arraignments /settlement conferences 47.50 Prepare disposition letters in cases 23.75 5/29/2014 Send letters to defense attorneys, print register of actions, review criminal histories in 15,83 MNCIS, prepare memorandums to files, phone calls with defense attorneys, review and sign letters to defense attorneys, victims and witnesses 6!212014 Correspond with court, defendants, defense attorneys, victims, review discovery, prepare for 190.00 Rasmussen hearings, note files 6/3/2014 Handle arraignmentlpretrial lin- custody /Rasmussen calendar at Brookdale court 142.50 Review files, review videos and phone call with defense attorney 134.58 6/4/2014 Attend arraignments and pretrial hearings 47.50 6/9/2014 Preparation for 6110 cases 15.83 6/1012014 Attend arraignments and pretrial hearings 47.50 6/13/2014 Preparation of one complaint 40.00 6/16/2014 Review files and discovery, note files, look up criminal histories 15.83 6/17/2014 Attend arraignment/pretrial/settlement conference hearings, correspond with defendants, 15.83 defense attorneys, negotiate outcomes, correspond with court Prepare disposition letter regarding 6110 cases, prepare memorandums to files and 31.67 follow -up instructions Correspond with court, defendants, defense attorneys, witnesses, victims, review discovery, 47.50 dictate disposition letters, identify witnesses for jury trials, note files 6/18/2014 Review Ravinia Development contract, phone call with Mike Pritchard, and correspond with 71.25 attorney Jeff Carson 6/19/2014 Review file and email defense attorney, phone cal€ with Judge's clerk 47.50 Review emails and voicemails regarding criminal cases 31.67 6/24/2014 Prepare letter to victim and defendant, review file and prepare memorandum to file 47.50 6/27/2014 Open criminal files, preparation of criminal complaints; preparation of cases for court 96,25 calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period Open criminal files, preparation of criminal complaints; preparation of cases for court 81.67 calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period Open criminal files, preparation of criminal complaints; preparation of cases for court 113.75 calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period Open criminal files, preparation of criminal complaints; preparation of cases for court 35.00 calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period SUBTOTAL: [ 1,419,58) Vehicle Forfeiture: 5/28/2014 Phone call with lien holder and review file 31.67 6/5/2014 Prepare letter to defense attorney regarding forfeiture matter 31.67 CITY OF CORCORAN Page 3 Amount SUBTOTAL. [ 63.34] For professional services rendered $3,839.59 Client E=xpense Charges Criminal Ex enses: Westlaw charges for April Monthly support fee for April 151.72 Monthly support fee for May 14.43 14.43 SUBTOTAL: [ 180.58] Total Client Expense Charges $184.58 Total amount of this bill $4,024.17 Previous balance $4,556.35 6/20/2014 Payment -thank you ($4,556.35) Total payments and adjustments ($4,556.35) Balance due $4,024.17 I hereby declare under the penalties of perjury that the foregoing statement for legal services is just and correct and that no part thereof has been paid. Jaliy< Carson, City Attorney FLEASE DETACH AND RETURN WITH YOUR REMITTANCE METKU WEST N5FE- L;TlUN PAYLASTAMOUNT SERVICES, INC. 1N THIS COLUMN STATEMENT 23- Jun -14 ROLF ERICKSON ENTERPRISES, INC. SOUTWEST ASSESSING P O BOX 47841 PLYMOUTH, MN 55447 CITY OF CORCORAN 8200 Co. Rd. 116 CORCORAN, MN 55340 JUNE 2014 ASSESSING FEE COUNTY DATA FEE JUN 2 4 2014 $4,399.00 $14.19 TOTAL $4,413.19 Invoice Hours Rate Wencl< June 16, 2014 - Invoice No: 11402770 Wend ,SSSd Mes, Inc, JUN 2 4 2084 1WO Pianeer Creek Center Lewandoski, Drew P.J. Bax 249 72.00 Mahe Plain, MN 55359 -ON9 Libby, Heather (763) 479 -42CO City of Corcoran Fax (763) 479.4247 8200 County Road 116 e -f�l�; deCOMYIn(j YtWEl1C�(,[CCiI Corcoran, MN 55340 96,00 Project 2294 -01 Corcoran General Engineering Services Professional Services Through May 31, 20_14 _ _ _ ` _ _ , _ _ _ f _ _ ... �,o o �� o --337 Phase 800 -14 Schendel Property Professional Personnel Total Invoice Amount $6,138.50 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 16 %o annum interest /Fnance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Hours Rate Amount Boll, Wesley 6.20 98.00 607.60 Lewandoski, Drew 2.20 72.00 158.40 Libby, Heather 2.50 105.00 262.50 Mattson, Kevin 1.00 96.00 96,00 Terhaar, Edward 6.00 150.00 900.00 Torve, Kent 34.00 121.00 4,114.00 Totals 51.90 6,138.50 Total Labor 6,138.50 Phase Total $6,138.50 Total Invoice Amount $6,138.50 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 16 %o annum interest /Fnance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Project 2294 -01 Corcoran General Engineering Services Invoice 11402770 Billing Backup Monday, June 16, 2014 WAI - Wenck Associates, Inc. invoice 11402770 Dated 6/16/2014 8:24:49 PM Project 2294 -01 _ _ _ Corcoran General Engineering Services Phase 600 -14 Schendel Property r Professional Personnel INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 1 /2% 18% annum Page 2 interest /finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Hours Rate Amount 186 30011 - Boll, Wesley 3/11/2014 .70 98.00 66,60 Review MnRAM /Forest Quality Documentation 186 30011 - Ball, Wesley 3/12/2014 .50 98.00 49.00 Review MnRAM Documents 186 30011 - Boll, Wesley 3/17/2014 .70 98.00 68.60 Functional Assessment Review 186 30011 - Boll, Wesley 3/18/2014 2.30 98.00 225.40 Functional Assessment Memo 186 30011 - Boll, Wesley 3/19/2014 2.00 98.00 196.00 Meeting - Natural Resource Assessments 592 30001 - Lewandoski, 3/11/2014 1.70 72.00 122.40 Drew examined functional assessment/MnRAM, made base map in GIS 592 30001 - Lewandoski, 3/18/2014 .50 72.00 36.00 Drew Made table for the wetland assessment to compare classiFcations 191 30013 - Libby, Heather 3/18/2014 .50 105.00 52.50 technical review 191 30013 - Libby, Heather 3/19/2014 2.00 105.00 210.00 meeting with developer 453 14014 - Mattson, Kevin 3/12/2014 1.00 96.00 96.00 Meister Road Improvements Cost Estimate 293 30019 - Terhaar, 2/5/2014 2.50 150.00 375.00 Edward meeting with County staff 293 30019 - Terhaar, 2/10/2014 1.50 150.00 225.00 Edward meeting with County staff 293 30019 - Terhaar, 2/11/2014 2.00 150.00 300.00 Edward roadway sketches 063 30022 - Torve, Kent 2/5/2014 3.50 121.00 423.50 CR 10 and 50 Meeting Prep, attendance at County and followup tasks 063 30022 - Torve, Kent 2/10/2014 .50 121.00 60.50 review of access roads and cost estimate 063 30022 - Torve, Kent 2/11/2014 1.00 121.00 121.00 County Plat Review meeting 063 30022 - Torve, Kent 2/12/2014 1.80 121.00 217.80 CR 10 Realignment 063 30022 - Torve, Kent 2/13/2014 2.50 121.00 302.50 Cost estimating and CR10 planning 063 30022 - Torve, Kent 2/19/2014 4.50 121.00 544.50 Sketch plan review memo and staff discussion 063 30022 - Torve, Kent 2/21/2014 3.50 121.00 423,50 Meeting with County and followup tasks of overlay cost estimates INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 1 /2% 18% annum Page 2 interest /finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Project 2294 -01 Corcoran General Engineering Services 063 30022 - Torve, Kent 2/27/2014 2.50 121.00 Project schedule, staff discussion and transportation analysis 063 30022 - Torve, Kent 3/11/2014 1.20 121.00 Workshop preparation 063 30022 - Torve, Kent 3/12/2014 2.80 121.00 Transportation analysis, MnRAM kickoff, cost estimating, and scheduling 063 30022 - Torve, Kent 3/13/2014 4.50 121.00 Workshop preparation, MSA fund review, attendance, and CR 10 cost estimating 063 30022 - Torve, Kent 3/1812014 1.20 121.00 Infrastructure review for Wednesday meeting and material compilation 063 30022 - Torve, Kent 3/19/2014 3.50 121.00 Meeting and followup tasks on roads and staff analysis 063 30022 - Torve, Kent 3/21/2014 1.00 121.00 Escrow analysis and documentation to applicant Tota Is 51.90 Total Labor Invoice 302.50 145.20 338.80 544,50 145.20 423.50 121.00 6,138.50 Phase Total Project Total Total this Report 11402770 6,138.50 $6,138.50 $6,138.50 $6,138.50 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 18% annum Page 3 interest/Fnance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 STAFF REPORT Agenda Item 8a. Council Meeting: July 10, 2014 Prepared By: Mike Pritchard Topic: Fire Marshal Duties Action Required: Information Only Summary: At the June 12, 2014 City Council meeting Loren Kohnen, Metro West Inspection Services Inc. was appointed as the City's Fire Marshal. As part of the discussion, Councilor Lynch asked for more detail into the duties of the Fire Marshal. In the City of Corcoran, the Fire Marshal is responsible for three main duties for the City: 1. Building Plan Review a. Review and approve building plans related to life safety, fire suppression, occupancy type /load, egress, and all other State Fire Code requirements. 2. Fire Inspections a. Currently, the City does not have a commercial fire inspections program. However, per policy, the City inspects all establishments with liquor licenses as part of the application and annual renewal process. 3. Fire Code Enforcement (complaint and /or incident based) a. This includes enforcing all State Fire Code and Local Ordinances (when applicable) Financial /Budget: N/A Options: N/A Recommendation: N/A Council Action: N/A Attachments: N/A STAFF REPORT Agenda Item. 10a. Council Meeting: Prepared By: July 10, 2014 Brad Martens Topic: Action Required: Ordinance Regulating Public Sanitary Sewer Approval and Water within the City of Corcoran Summary: Over the past several months the City Council has reviewed several drafts of the ordinance required to regulate public sanitary sewer and water within the City of Corcoran. Most recently staff presented an updated ordinance for review at the June 12, 2014 meeting. Staff has incorporated comments received from that meeting into the ordinance which is attached to this report. Staff requests the City Council approve the ordinance as presented. Financial /Budget: The ordinance outlines requirements for properties within the City to pay availability fees and connection fees for the use of the sanitary sewer and water system. These fees offset the expenditures needed to develop and maintain the system. Revenues and expenditures for the system will be separate from the general fund and not be a part of the property taxes paid to the City. Alignment with Values: This item relates to the following adopted values: Excellence and Quality in the Delivery of Services We believe that service to the public is our reason for being, and strive to deliver quality services in a highly professional, cost - effective, and friendly manner. Fiscal Responsibility We believe that fiscal responsibility, and the prudent stewardship of public funds is essential for citizen confidence in government. Options: 1. Approve the Ordinance Regulating Public Sanitary Sewer and Water within the City of Corcoran. 2. Send back to staff for further review. Recommendation: Approve the Ordinance Regulating Public Sanitary Sewer and Water within the City of Corcoran. Page 2 Council Action: Consider a motion to approve the Ordinance Regulating Public Sanitary Sewer and Water within the City of Corcoran. Attachments: 1. Ordinance Regulating Public Sanitary Sewer and Water Within the City of Corcoran CITY OF CORCORAN ORDINANCE NO. 2014- AN ORDINANCE REGULATING PUBLIC SANITARY SEWER AND WATER WITHIN THE CITY OF CORCORAN THE CITY COUNCIL OF CORCORAN ORDAINS: Chapter XXX.010: PURPOSE Subdivision 1. Purpose. The City sanitary sewer and water supply systems represent significant public investments and their operation in an efficient and sanitary manner is essential to protect public health, safety and welfare, to safeguard municipal finances and to support development and economic vitality within the community. It is the purpose of this ordinance to protect the integrity, the financial stability and adequacy of the City sanitary sewer and water supply systems by regulating the construction, maintenance and use of those systems, and restricting the installation and use of private water supply wells and individual sewage treatment systems when necessary or appropriate. Chapter XXX.015: DEFINITIONS Subdivision 1. Definitions. The following terms shall have the meanings given to them unless another meaning is clear from the context: 1.1 Account. A record of utility services used by each property and the periodic charges for those utility services. 1.2 Available (Access to Sewer/Water Line). A trunk or lateral sewer or water line is deemed available to a property when (i) that line is either abutting the property or may be accessed by the property by utility or road easement /ROW, and (ii) the City has included the property within a defined service area approved for immediate utility service. 1.3 City. The City of Corcoran, County of Hennepin, State of Minnesota. 1.4 City Utility System. Facilities used for providing public utility service owned or operated by City or agency thereof, including sewer, storm sewer and water service. 1.5 Commercial. Defined as non - residential and non - agricultural use, which is typically commercial, industrial, or retail; operations. 1.6 Connection Charge. Connection charges are paid to the City by benefitting property owners to cover the City's costs of connection to and administration and operation of the City utility. Connection charges are set by the City Council. 7/3/2014 1.7 Fee Schedule. A schedule of all utility rates and charges set by City ordinance. 1.8 Residential. Single and multi - family use. 1.9 SAC (Metropolitan Council Sewer Availability Charge), The Sewer Availability Charge (SAC) is a one -time fee by Metropolitan Council Environmental Services for each new connection to or increase in capacity demand on the Metropolitan Disposal System. The City may pass the SAC charge, along with possible local fees, to benefitting property owners. SAC charge units will be based on the assumed generation of 274 daily gallons of waste water flow per unit. Single family residential units will pay one SAC charge unit and other properties will pay a number of units based on estimated daily flow calculations (but in no case less than one unit). The City may periodically revise the SAC charge calculation and unit charge. 1.10 Trunk Line Availability Charges (TLAC). Trunk Line Availability Charges ( "TLAC ") are fees charged to all properties for which a water or sanitary sewer trunk line is available. Separate TLAC will be charged for each of water and sewer trunk lines. The TLAC are charged in recognition of the current benefit to properties for which a trunk line is available, regardless whether the property is connected to the trunk line (whether directly or via a lateral). The City will set and may periodically revise the TLAC. 1.11 Water and Sanitary Sewer Systems. Water and sanitary sewer transmission pipes, lines, fixtures, meters and all necessary equipment and appurtenances owned or operated by the City utility system for the purpose of providing water and sewer services for public or private use. Chapter XXX.020: UTILITY CONNECTION, PERMISSIVE OR MANDATORY Subdivision 1. Mandatory Connection. 1.1 As defined in Chapter XXX.010 Subdivision 1.2, all new residential and commercial construction to which utility service is available shall connect to the line at the time of construction. 1.2 When a trunk or lateral water or sewer line is available to an existing commercial property (with a structure), as defined in Chapter XXX.010 Subdivision 1.2, all such commercial properties shall connect to the line upon the earlier of (i) reconstruction (other than overlay or maintenance) of an adjacent roadway under which the line lies, or (ii) within one year following availability. Subdivision 2. Permissive Connection. 2.1 The City may extend a trunk or lateral sewer or water line to serve an existing residential neighborhood or commercial district upon petition by property owners within the neighborhood or district. The City may consider the following information in approving or denying the petition: comprehensive cost of the project; cost to individual 2 properties; demonstrated need for the project; existing site conditions of the proposed project; geographic scope of the project area, and any other information the City deems relevant. 2.2 If as a result of a property owner petition, the City makes a water or sewer trunk or lateral line available to existing residential or commercial properties, as defined in Chapter XXX.010 Subdivision 1.2, the City shall have the discretion and authority to either require connection to the trunk or lateral line upon construction of the trunk or lateral line, or to defer connection of individual properties on a case -by -case basis. CHAPTER XXX.030: CHARGES, RATES AND BILLING Subdivision 1. Availability and Connection Charges. 1.1 Trunk Line Availability Charges (TLAC) shall be charged to and collected from benefitting properties property as follows: 1.1.1 New Construction. TLAC shall be charged and collected upon approval of the final plat for new construction. 1.1.2 Existing Construction. TLAC shall be charged to each benefitting, residential or commercial property when the trunk or lateral line is made available to the property. TLAC shall be collected within 30 days notice from the City or; at the discretion of the City, collection may be deferred and financed for a period not to exceed 20 years. In the event the City allows deferral of collection, the deferred charge shall bear interest at a rate 1% above the City's cost of borrowing in the year the deferral was approved. 1.1.3 Additional New Construction Without Platting. In the event of new construction on greenspace or as a result of teardown on existing platted lots, TLAC shall be collected from each individual or entity requesting or receiving a connection to the City water system. Credit will be given for any prior TLAC paid on behalf of the platted lot. 1.2 Connection Charge. Connection charges shall be paid by all benefitting properties at the time of (a) building permit for new construction, or (b) issuance of connection permit for existing residential and commercial. 1.3 SAC. SAC shall be charged and collected at time of building permit issuance. 1.4 Deferrals. Property owners may apply to the City, pursuant to Minn. Stat. §435.193 -195 for a deferral of payment for sewer and water charges assessed to their property. The City shall have full discretion to consider and approve or deny the request for deferral. Interest shall be assessed upon and accrue against all deferred charges. Subdivision 2. Utility Usage Charges. 3 2.1 Charge for Water Usage. Utility customers shall be billed for water based on metered usage in per thousand gallon units. 2.2 Charge for Sanitary Sewer System Usage. Utility customers shall be billed for sanitary sewer based on metered usage of water in per thousand gallon units. 2.3 Administrative Base Charge. In addition to metered usage charges, utility customers shall be billed a minimum administrative base charge for water and sanitary sewer service. The administrative base charge shall be paid at the same time and in the same manner as metered usage payments. 2.4 Water Treatment Surcharge. Utility customers shall be billed for a water treatment surcharge in an amount set by the City Council and adopted by ordinance. This surcharge shall be paid at the same time and in the same manner as usage charge payments. The water treatment surcharge shall be used to offset the costs of water treatment performed by the City of Maple Grove. 2.5 Fee Schedule. A utility fee schedule shall be prepared annually by the City Administrator and presented to the City Council for approval and adoption in ordinance form. The charge schedule shall be comprehensive and list all utility charges, including incentive -based water conservation incentive charges. 2.6 Frequency of Charges. Utility customers shall be invoiced monthly for utility services. Utility customers shall pay utility invoices upon the terms established by the City and as stated in the invoice. The City may contract with third party vendors to perform billing services. 2.7 Designation of Billing Address. All bills and notices pertaining to water and sanitary sewer systems sent by the City shall be sent to the house or street number of the property. If an owner or agent desires that personal notice be sent to a different address, that person shall file an application therefore with the City. Any error or change in any address shall be promptly reported to the City. 2.8 Late Charges; Delinquent Bills. A late charge, in an amount established in ordinance, shall be charged if bills are not paid by the due date established in that bill. If a bill is not paid within 30 days of the date that it becomes due, it shall be deemed delinquent. When a bill becomes delinquent, the City shall notify the property owner, in writing, of the same. An additional late charge shall be added on each monthly calculation date upon which a delinquent bill, including any previous late charges, remains unpaid. 2.9 Assessing Delinquent Charges. The City maintains the authority to certify delinquent charges to the Hennepin County Auditor for collection with taxes or the City may elect to shut off water to property in certain cases where delinquencies are greater than 90 days. It shall be the practice of the City to certify delinquent payments annually, 4 but this may be done on a more frequent basis at the discretion of the City Council. Before certification for collection, or shut off, the City shall notify the property owner of the date and time of the meeting to address the delinquency. The City Council shall have final authority over actions related to delinquent payments or shut off for a property. 2.10 Errors in Billing. The City Administrator shall be authorized to make adjustments in water charges when, in the opinion of the City Administrator, the amount billed to a utility customer was erroneous due to an inaccurate or defective meter, or due to other mistake. CHAPTER XXX.040 CONSTRUCTION, MAINTENANCE, OWNERSHIP Subdivision 1. Authority to Conduct Services 1.1 Permit Required for Connection Work. No person shall open, connect with, use, alter, or disturb any public water line or public sewer line or appurtenance thereof without first obtaining a written permit from the City pursuant to this section. 1.2 Persons Authorized to Work on City Water and Sewer System. Only a duly authorized employee of the City or City contractors, are permitted to do any work on City water lines, or water meters connected to the City water system, . 1.3 Damaging or Tampering Prohibited. No person shall maliciously, willfully, or negligently break, damage, destroy, uncover, deface, or tamper with any structure, appurtenance, or equipment which is part of the municipal water line infrastructure. 1.4 Inspections. The Building Inspector and any other duly authorized City employee, bearing proper credentials and identification, shall be permitted to enter upon all properties for the purposes of inspection, observation, measurement, sampling, and testing in accordance with the provisions of this section. Subdivision 2. Water System. 2.1 Water Ouality. The City purchases all utility system water from the City of Maple Grove, which has the authority to establish and control water quality standards as well as ordinances and rules applicable to the preservation and use of the water it supplies to the City. The use and supply of water furnished by Maple Grove shall at all times be governed by the applicable Maple Grove ordinances and rules in effect for the preservation, use and protection of its water supply. The City hereby adopts the applicable City of Maple Grove preservation, use and protection ordinances and rules by reference, and shall enforce said ordinances and rules hereunder. The City reserves the right to adopt additional ordinances and rules affecting the preservation, use and protection of its utility system water. 2.2 Maintenance and Repair of Water Mains. The City shall be responsible for maintenance and repair of the water line infrastructure including the water shutoff valve 5 out to the lateral connection. Maintenance and repair of water lines located on private property from the water shutoff valve to the home is the responsibility of the property owner. If a property owner fails to make the necessary repairs to the water line within 30 days after the owner is notified to do so by the City, in writing, the City may cause the repairs to be completed and charged to the property owner for all costs associated with the repair. In cases where an emergency is declared, the City shall cause repairs the water system to be made immediately, which may include turning off the water to the property immediately. 2.3 Water Meters. 2.3.1 Water Meter Required. Except for extinguishment of fires, no person except authorized City employees shall use water from the City water supply system or permit water to be drawn therefrom, unless the water is metered by passing through a meter supplied or approved by the City. 2.3.2 Tampering Prohibited. No person shall connect, disconnect, disassemble, alter, cause to be altered, tamper, obstruct, or interfere with any City water meter, unless authorized by the City. 2.3.3 Bypassing Meters or Taking Water. No person shall bypass or tamper with any water meter for any reason. 2.3.4 Ownership of Meters. Water meters shall be and remain the property of the City. Meters may be removed, replaced, or changed by the City whenever the City deems it necessary. 2.3.5 City Access to Read, Repair, and Replace Meters, Conduct Inspections. Authorized City employees shall have access at reasonable hours of the day to all parts of every building and premises connected with the City water supply system to read, repair, and replace meters and conduct inspections. Before entering private property to do so, the City shall solicit the written consent of the property owner. If a property owner refuses to give consent or fails to respond, the City may pursue legal options to enter the property. 2.3.6 Cost of Inspection. City staff will set and impose a cost for inspecting a meter that is reported to be malfunctioning or defective. This cost shall be reimbursed to the property owner should the meter require replacement or repair. 2.3.7 Cost of Repair. The City shall be responsible for the repair and replacement of water meters unless a meter is damaged by a property owner intentionally or the damage is due to carelessness on the part of the property owner. In such instances, the property owner shall be responsible for the costs of repair and/or replacement. 11 2.3.8 Meter Accuracy. The City may charge a fee as established annually for investigating and testing meter accuracy. If the meter is determined to be faulty, the charge will be refunded. 2.4 Water System Mapping. The City shall maintain a comprehensive water system map detailing the following information: The number and line locations, the type and diameter of pipe, and the location of access points. The City shall maintain a program of regular inspection and maintenance performed on its water system lines. The City shall also maintain a program for lift station inspection and maintenance. 2.5 Water Use Conservation. The City reserves the right to impose water use restrictions pursuant to conservation efforts as required by regulatory authorities. The City may adopt administrative policies and procedures related to and regulating water conservation practices. 2.6 Fire Hydrants. Fire hydrants located within the limits of the City of Corcoran shall be the property of the City. Only persons authorized by the City shall be allowed to open and operate any fire hydrant in the City for any purpose. Temporary access to hydrants may be granted by the City to previously unauthorized persons via a permit issued by the City. Payment for water used, except for that used in firefighting, shall be made in accordance with adopted ordinance. 2.7 City Not Liable for Damages Resulting from Interruption of Service. The City shall not be liable for any damages which result from any stoppage or slowing of the supply or flow of water as a result of breaks in mains, service pipes, fixtures, or by reason of obstruction or the breakdown of machinery. The City shall also not be liable for any damages which result from such stoppage or slowing that is the result of any necessary repair, or any other interruption in service. 2.8 Cross Connections Prohibited. No City water pipe shall be connected with any pump, well, or tank that is connected with any other source of water supply. When such a connection is found, the City shall notify the owner of the property on which the connection is found and order that the cross connection be disconnected. If this is not accomplished immediately, the water supply to the property may be turned off at the direction of the City Council. Before any new connection to the water system is permitted, the City shall ascertain that no cross - connection will exist when the connection is made. 2.9 Abandoned Services. 2.9.1 Disconnection Required. All service installations connected to the water system that have been abandoned or have become useless for further service shall be disconnected at the main by the City. All pipe and appurtenances removed shall be the property of the City. 7 2.9.2 Change to New Water Service. When a new structure is erected on the site of an old structure, and it is desired to increase or alter the old water service, no connections with the City mains shall be permitted until all the old service is removed and the main plugged. If there is an existing water service to another building on the site, it may remain in use. 2.10 Irrigation Systems. All irrigation systems connected to the municipal system shall be installed per plumbing code and have a rain detection device so as to prevent irrigation during rain events. 2.11 Emergency Water Restrictions. The authorized staff to act in a water emergency include the Mayor, Engineer, Public Works Superintendent and Administrator. When any two of the authorized staff determine pressure or quantities are (or may become) inadequate, a water emergency may be declared by posted notice and typical City communication methods (website, etc.). 2.11.1 Council will review the water emergency restrictions at the next regular Council meeting and confirm or remove the restriction. Subdivision 3. Sewer System. 3.1 Maintenance and Repair of Sewer System. The property owner shall be responsible for maintaining and repairing the sanitary sewer line from the structure to the connection with the public sewer main. The City shall be responsible for maintaining and repairing the remainder of the sanitary sewer infrastructure. If a property owner fails to make the necessary repairs to the sewer line infrastructure within 30 days after the owner is notified to do so by the City, in writing, the City may cause the repairs to be completed and charged to the property owner for all costs associated with the repair. In cases where an emergency is declared, the City shall cause repairs to the sewer system to be made immediately. 3.2 Sewer Mapping. The City shall maintain a comprehensive sanitary sewer system map detailing the following information: The number and location of manholes, the number and location of service connections, line locations, the type and diameter of pipe, and the location of lift stations. The City shall maintain a program of regular inspection and maintenance performed on sanitary sewer lines. The City shall also maintain a program for lift station inspection and maintenance. 3.3 Damaging or Tampering Prohibited. No person shall maliciously, willfully, or negligently break, damage, destroy, uncover, deface, or tamper with any structure, appurtenance, or equipment which is part of the sanitary sewer system. 3.4 Inspections. The Building Inspector and any other duly authorized City employee, bearing proper credentials and identification, shall be permitted to enter upon all properties for the purposes of inspection, observation, measurement, sampling, and testing in accordance with the provisions of this section. H. 3.5 City Not Liable for Damages Resulting Interruption of Service. The City shall not be liable for any damages which result from the backup of sewer lines as a result of breaks in mains, service pipes, fixtures, or by reason of obstruction or the breakdown of machinery. The City shall also not be liable for any damages which result from such stoppage or slowing or backup that is the result of any necessary repair, or any other interruption in service. 3.6 Discharge to Public Sewer. No person shall discharge or cause to be discharged any prohibited waste discharges as defined in the Metropolitan Council's waste discharge rules (WDR), February 2013 or latest version. This includes harmful wastes, whether liquid, solid, or gas, capable of causing obstruction to the flow in the sewer system, damage, or hazard to sewer structures, equipment, or personnel. No person shall discharge or cause to be discharged any storm water, surface water, groundwater, or runoff, subsurface drainage, cooling water, or industrial process waters to any City sanitary sewer, or otherwise interfere with the proper operation of the City sewer system. This includes sump discharges. 3.6.1 Industrial and Commercial Strength. Industrial users discharging wastewater into public sewers shall apply for an industrial discharge permit according to the WDR (February 2013 or latest version),unless MCES determines that the wastewater has an insignificant impact on public sewers. 3.7 Abandoned Services. 3.7.1 Disconnection Required. All service installations connected to the sanitary sewer system that have been abandoned or have become useless for further service shall be disconnected at the main by the City. All pipe and appurtenances removed shall be the property of the City. 3.7.2 Change to New Sanitary Sewer Service. When a new structure is erected on the site of an old structure, and it is desired to increase or alter the old sanitary sewer, no connections with the City mains shall be permitted until all the old service is removed and the main plugged. CHAPTER XXX.050 ADMINISTRATION AND ENFORCEMENT Subdivision 1. 1.1 Duties, Responsibilities, and Authority of City Administrator. The City Administrator shall be responsible for the implementation of this section and shall report annually to the City Council, as a part of the annual City budget process. At that time, the City Administrator shall inform the City Council of the status of the condition of the infrastructure, replacement requirements, and the financial condition and performance of the utility enterprise fund. E] Subdivision 2. Penalties. 2.1 Any person who violates any of the provisions of this ordinance shall be guilty of a misdemeanor. Each day that any violation is continued shall constitute a separate offense. Subdivision 3. Liability for Damages. 3.1 A person who violates any of the provisions of this ordinance is liable to the City for any expense, loss, or damage incurred by the City by reason of such violation. Subdivision 4. DelinquentAccounts. Delinquent accounts shall be subject to the following procedures: 4.1 Penalties. A late payment penalty of ten percent shall be assessed on all accounts with a past due balance. 4.2 Shut -off for non - payment. Water shall not be shut -off until notice and an opportunity for a hearing before the city council has been provided to the occupant and owner of the premises involved. 4.2.1 If any bill is not paid by 30 days after the due date listed on the bill, the city shall send a letter by first class mail demanding payment within 30 days of the date of the letter. 4.2.2 If any bill is not paid by 60 days after the due date listed on the bill, the city shall send a second letter by first class mail stating that if payment is not made within 20 days of the date of the letter, water service to the premises will be shut -off for nonpayment. 4.2.3 The first and second letters shall contain the title, address and telephone number of the official in charge of billing. 4.2.4 The city clerk shall have the authority to adjust the customer's bill or enter into a mutually agreeable payment plan. 4.2.5 The letters shall also state that any occupant or owner has the right to a hearing before the water service is shut -off. The owner or occupant may be represented in person and by counsel or any other person of owner's choosing. The owner or occupant may present orally or in writing their complaint to the city council. 4.2.6 If an occupant or owner requests a hearing, the water shall not be shut -off until the hearing process is complete. 4.2.7 If a customer fails to pay a bill when due and fails to request a hearing under this part, service will be shut -off at the time specified in the notice. Any residential 10 property for which water service has been terminated under this subdivision shall be deemed uninhabitable under City code. 4.3 Certification for collection with taxes. 4.3.1 Unpaid charges on water, sewer, and other utility services shall not be certified to the county auditor until notice for a hearing has been provided to the owner of the premises involved. The notice shall be sent by first class mail and shall state that if payment is not made by September 25, the entire amount unpaid plus a penalty of ten percent will be certified to the county auditor for collection as other taxes are collected. The notice shall also state that the occupant may, before such certification date, attend or schedule a hearing on the matter to object to certification of unpaid utility charges. 4.3.2 The owner of the property shall have the option of paying the balance due on the account by September 25. After this date, the certified roll will be finalized. After the date the certified roll is finalized, payments will still be accepted but will include the ten percent penalty. Effective Date. This Ordinance shall be in full force and effect upon its publication and passage. ADOPTED by the City Council on this 10th day of July, 2014. VOTING AYE Guenther, Ken Cossette, Tom Asleson, Rich Lynch, Diane Thomas, Ron ATTEST: Jeanie Heinecke, City Clerk 11 VOTING NAY Guenther, Ken Cossette, Tom Asleson, Rich Lynch, Diane Thomas, Ron Ken Guenther, Mayor Wenck Associates, Inc. 1800 Pioneer Creek Ctr. P.O. Box 249 Maple Plain, MN 55359 -0249 479-4 Fax ( 783) 479-4242 E -mail: wenckmp @wenck.com TO: Brad Martens, City Administrator FROM: Kent Torve, P.E., City Engineer RE: Southeast Corcoran Sewer and Water Construction DATE: July 2, 2014 Council Action Requested Award contract for 2014 SE District Sewer and Water improvements. Bid Results Northdale Construction Company was the low bid. Results are as follows: • Northdale Construction Co. • RL Larson Excavating • Geislinger and Sons Updated Proiect Cost The total cost for construction and contingency was $2.6M as detailed in prior feasibility studies. This value has been also utilized in the pro formas for the new utility funds, and the total project cost is as follows: • Initial FS Project Total $2.6M • Bid Cost $1.8M • Easements, Legal, Surveying, Appraisals, etc $500K (high est.) • Design and Construction Engr $120K (6 %) • Construction Management $100K (5 %) o Updated Total $2.52M The original financial projections remain on track, with the unknown item being final easement costs. Bonding Schedule The bonding schedule remains as follows: • July 10th Call for Sale • July 24th Sale of Bonds • August 14th Close Attachments 1. SE District Sewer & Water Improvement Project Bid Tabulation 2. Resolution Authorizing Award of Contract for 2014 SE District Sewer and Water Improvement Project City of Corcoran: 2014 SE District Sewer & Water Improvements Proiect Bid Tabulation Engineer's Estimate Northdale Construction Company, Inc. RL Larson Excavating, Inc. Geislinger & Sons, Inc. No. Item Units Qty Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price BASE BID: 1 MOBILIZATION & DEMOBILIZATION LUMP SUM 1 $90,000.00 $90,000.00 $86,956.00 $86,956.00 $225,000.00 $225,000.00 $96,000.00 $96,000.00 2 TRAFFIC CONTROL LUMP SUM 1 $25,000.00 $25,000.00 $4,860.00 $4,860.00 $15,000.00 $15,000.00 $18,000.00 $18,000.00 3 CLEARING ACRE 2.5 $10,000.00 $25,000.00 $1,890.00 $4,725.00 $5,000.00 $12,500.00 $5,500.00 $13,750.00 4 GRUBBING ACRE 2.5 $5,000.00 $12,500.00 $1,890.00 $4,725.00 $5,000.00 $12,500.00 $2,000.00 $5,000.00 5 CLEAR & GRUB TREE TREE 20 $500.00 $10,000.00 $459.00 $9,180.00 $600.00 $12,000.00 $500.00 $10,000.00 6 REMOVE BITUMINOUS PAVEMENT SO YD 325 $5.00 $1,625.00 $5.25 $1,706.25 $6.00 $1,950.00 $10.00 $3,250.00 7 SAWING BITUMINOUS PAVEMENT LIN FT 130 $4.00 $520.00 $5.45 $708.50 $6.00 $780.00 $5.00 $650.00 8 SALVAGE & REINSTALL SIGN EACH 17 $250.00 $4,250.00 $162.00 $2,754.00 $150.00 $2,550.00 $150.00 $2,550.00 9 SALVAGE & REINSTALL CHAINLINK FENCE LIN FT 200 $20.00 $4,000.00 $17.01 $3,402.00 $50.00 $10.,000.00 $35.00 $7,000.00 10 SALVAGE & REINSTALL LIGHT BASE & POLE EACH 2 $3,500.00 $7,000.00 $1,701.00 $3,402.00 $2,500.00 $5,000.00 $1,500.00 $3,000.00 11 SALVAGE & RESPREAD EXISTING TOPSOIL LUMP SUM 1 $15,000.00 $15,000.00 $6,500.00 $6,500.00 $15,000.00 $15,000.00 $1,500.00 $1,500.00 12 COMMON EXCAVATION - EXPORT UNSUITABLE MATERIAL (LV) CU YD 1000 $20.00 $20,000.00 $12.75 $12,750.00 $10.00 $10,000.00 $10.00 $10,000.00 13 COMMON EXCAVATION - ONSITE (EV) CU YD 350 $6.00 $2,100.00 $5.25 $1,837.50 $50.00 $17,500.00 $5.00 $1,750.00 14 COMMON EXCAVATION - OFFSITE (EV) CU YD 3083 $12.00 $36,996.00 $12.75 $39,308.25 $20.00 $61,660.00 $10.00 $30,830.00 15 RELOCATE EXISTING STOCKPILE CU YD 500 $4.00 $2,000.00 $5.25 $2,625.00 $6.00 $3,000.00 $6.00 $3,000.00 16 STREET SWEEPER WITH PICKUP BROOM HOUR 50 $125.00 $6,250.00 $125.00 $6,250.00 $125.00 $6,250.00 $125.00 $6,250.00 17 WATER FOR DUST CONTROL MGAL 50 $30.00 $1,500.00 $24.50 $1,225.00 $30.00 $1,500.00 $20.00 $1,000.00 18 AGGREGATE BASE, CLASS 5100 %CRUSHED TON 600 $25.00 $15,000.00 $25.50 $15,300.00 $21.00 $12,600.00 $20.00 $12,000.00 19 TYPE SP 9.5 WEARING COURSE MIXTURE (SPWEA240B) TON 415 $100.00 $41,500.00 $85.32 $35,407.80 $85.00 $35,275.00 $80.00 $33,200.00 20 GEOTEXTILE FABIC, TYPE V NON -WOVEN SO YD 1175 $4.00 $4,700.00 $4.37 $5,134.75 $4.00 $4,700.00 $2.00 $2,350.00 21 DEWATERING LUMP SUM 1 $100,000.00 $100,000.00 $9,750.00 $9,750.00 $0.01 $0.01 $40,000.00 $40,000.00 22 IMPROVED PIPE FOUNDATION - 24" THICK LIN FT 2100 $25.00 $52,500.00 $21.00 $44,100.00 $1.00 $2,100.00 $3.50 $7,350.00 23 CONNECT TO EXISTING FORCEMAIN EACH 1 $2,500.00 $2,500.00 $6,427.38 $6,427.38 $3,300.00 $3,300.00 $4,500.00 $4,500.00 24 12" -111/4 DEGREE BEND HDPE SDR -11 EACH 1 $1,000.00 $1,000.00 $1,526.30 $1,526.30 $1,550.00 $1,550.00 $1,550.00 $1,550.00 25 12" -45 DEGREE BEND HDPE SDR -11 EACH 4 $1,500.00 $6,000.00 $1,543.75 $6,175.00 $1,550.00 $6,200.00 $1,600.00 $6,400.00 26 12" HDPE SDR -11 FORCEMAIN - DIRECTIONAL DRILL (DIPS) LIN FT 2400 $90.00 $216,000.00 $54.22 $130,128.00 $57.00 $136,800.00 $58.00 $139,200.00 27 15" PVC SDR -26 SANITARY SEWER PIPE (< 15' depth) LIN FT 1650 $50.00 $82,500.00 $86.56 $142,824.00 $70.00 $115,500.00 $150.00 $247,500.00 28 15" PVC SDR -26 SANITARY SEWER PIPE (15' -20' depth) LIN FT 500 $60.00 $30,000.00 $86.56 $43,280.00 $80.00 $40,000.00 $153.00 $76,500.00 29 16" DIP SANITARY SEWER PIPE W/TRANSITION FITTING LIN FT 20 $100.00 $2,000.00 $145.27 $2,905.40 $145.00 $2,900.00 $175.00 $3,500.00 30 4'DIA SANITARY SEWER MANHOLE EACH 7 $4,000.00 $28,000.00 $3,018.74 $21,131.18 $4,050.00 $28,350.00 $4,500.00 $31,500.00 31 SANITARY STRUCTURE OVERDEPTH (>12' DEPTH) LIN FT 37 $100.00 $3,700.00 $139.66 $5,167.42 $100.00 $3,700.00 $140.00 $5,180.00 32 4' DIA AIR RELEASE MANHOLE WITH VALVE EACH 1 $15,000.00 $15,000.00 $14,545.00 $14,545.00 $11,500.00 $11,500.00 $20,000.00 $20,000.00 33 6" FORCEMAIN OFFSET EACH 1 $2,500.00 $2,500.00 $2,975.50 $2,975.50 $4,000.00 $4,000.00 $4,000.00 $4,000.00 34 EXTERNAL SEALS EACH 7 $500.00 $3,500.00 $289.48 $2,026.36 $200.00 $1,400.00 $200.00 $1,400.00 35 2" THICK INSULATION SO YD 200 $25.00 $5,000.00 $23.59 $4,718.00 $25.00 $5,000.00 $25.00 $5,000.00 36 CONNECT TO EXISTING WATERMAIN EACH 3 $2,500.00 $7,500.00 $7,487.91 $22,463.73 $2,250.00 $6,750.00 $3,500.00 $10,500.00 37 INSTALL HYDRANT & GATE VALVE EACH 7 $5,000.00 $35,000.00 $4,967.87 $34,775.09 $6,620.00 $46,340.00 $5,000.00 $35,000.00 38 HYDRANT EXTENSION EACH 7 $500.00 $3,500.00 $822.22 $5,755.54 $750.00 $5,250.00 $650.00 $4,550.00 39 12" BUTTERFLY VALVE & BOX EACH 6 $3,500.00 $21,000.00 $6,062.18 $36,373.08 $3,280.00 $19,680.00 $4,000.00 $24,000.00 40 24" BUTTERFLY VALVE & BOX EACH 2 $7,500.00 $15,000.00 $6,272.54 $12,545.08 $5,920.00 $11,840.00 $12,000.00 $24,000.00 41 6" DIP CL 52 WATERMAIN LIN FT 70 $40.00 $2,800.00 $41.34 $2,893.80 $50.00 $3,500.00 $110.00 $7,700.00 42 14" HDPE SDR -11 WATERMAIN - DIRECTIONAL DRILL (DIPS) LIN FT 5475 $90.00 $492,750.00 $66.53 $364,251.75 $67.00 $366,825.00 $72.00 $394,200.00 43 24" PVC C905 DR 25 WATERMAIN LIN FT 100 $50.00 $5,000.00 $159.34 $15,934.00 $105.00 $10,500.00 $120.00 $12,000.00 44 14" -111/4 DEGREE BEND HDPE SDR -11 EACH 1 $1,250.00 $1,250.00 $1,588.62 $1,588.62 $1,650.00 $1,650.00 $2,000.00 $2,000.00 45 14" -45 DEGREE BEND HDPE SDR -11 EACH 6 $1,750.00 $10,500.001 $1,606.51 $9,639.061 $1,735.00 $10,410.00 $2,000.00 $12,000.00 46 14"x 8" TEE HDPE SDR-11 EACH 7 $2,500.00 $17,500.00 $4,684.14 $32,788.98 $1,845.00 $12,915.00 $2,000.00 $14,000.00 47 14 "x 14" TEE HDPE SDR -11 EACH 3 $4,000.00 $12,000.00 $5,111.76 $15,335.28 $2,170.00 $6,510.00 $2,500.00 $7,500.00 48 DUCTILE IRON FITTINGS POUND 22500 $4.00 $90,000.00 $0.01 $225.00 $3.10 $69,750.00 $4.00 $90,000.00 49 PIPE JACKING 20" STEEL CASING LIN FT 200 $350.00 $70,000.00 $379.64 $75,928.00 $430.00 $86,000.00 $390.00 $78,000.00 50 12" CMP CULVERT LIN FT 45 $50.00 $2,250.00 $31.83 $1,432.35 $21.00 $945.00 $50.00 $2,250.00 51 12" CMP FES EACH 2 $500.00 $1,000.00 $201.06 $402.12 $125.00 $250.00 $450.00 $900.00 52 INSTALL STRUCTURE SIGN POSTAND MARKER EACH 15 $250.00 $3,750.00 $161.01 $2,415.15 $135.00 $2,025.00 $125.00 $1,875.00 53 ANTI- SEEPAGE COLLAR EACH 3 $250.00 $750.00 $350.00 $1,050.00 $400.00 $1,200.00 $750.00 $2,250.00 54 CONSTRUCT BOLLARD EACH 9 $350.00 $3,150.00 $450.00 $4,050.00 $320.00 $2,880.00 $200.00 $1,800.00 55 CONSTRUCT PEDESTRIAN RAMP WITH TRUNCATED DOMES EACH 1 $2,500.00 $2,500.00 $775.00 $775.00 $5,000.00 $5,000.00 $2,500.00 $2,500.00 56 TEMPORARY ROCK CONSTRUCTION ENTRANCE EACH 2 $1,500.00 $3,000.00 $2,500.00 $5,000.00 $1,600.00 $3,200.00 $1,800.00 $3,600.00 57 SELECT TOPSOIL BORROW (SPECIAL) (LV) CU YD 100 $40.00 $4,000.00 $36.50 $3,650.00 $80.00 $8,000.00 $30.00 $3,000.00 58 SODDING -TYPE LAWN SO YD 250 $10.00 $2,500.00 $17.23 $4,307.50 $20.00 $5,000.00 $12.00 $3,000.00 59 SEED MIXTURE - 21 -111 & STRAW MULCH ACRE 4.5 $1,500.00 $6,750.00 $1,026.00 $4,617.00 $1,100.00 $4,950.00 $1,500.00 $6,750.00 60 SEED MIXTURE - 25 -141 ACRE 2 $1,500.00 $3,000.00 $4,968.00 $9,936.00 $4,700.00 $9,400.00 $1,500.00 $3,000.00 61 SEED MIXTURE -25 -151 ACRE 2 $1,500.00 $3,000.00 $6,534.00 $13,068.00 $6,200.00 $12,400.00 $1,500.00 $3,000.00 62 SEED MIXTURE -34 -171 ACRE 1 $5,000.00 $5,000.00 $8,100.00 $8,100.00 $8,000.00 $8,000.00 $1,500.00 $1,500.00 63 EROSION CONTROL BLANKET - CATEGORY 3 SO YD 4500 $3.50 $15,750.00 $1.62 $7,290.00 $1.60 $7,200.00 $2.00 $9,000.00 64 TURF REINFORCEMENT MAT SO YD 100 $15.00 $1,500.00 $13.77 $1,377.00 $14.00 $1,400.00 $5.00 $500.00 65 BALE BARRIERS- MAINTAINED LIN FT 4200 $2.50 $10,500.00 $4.97 $20,874.00 $3.00 $12,600.00 $2.50 $10,500.00 66 12" BIOROLL- MAINTAINED LIN FT 750 $10.00 $7,500.00 $4.04 $3,030.00 $2.50 $1,875.00 $2.00 $1,500.00 67 SILT FENCE, MACHINE SLICED- MAINTAINED LIN FT 2100 $3.50 $7,350.00 $3.79 $7,959.00 $2.50 $5,250.00 $3.00 $6,300.00 68 INLET PROTECTION - MAINTAINED EACH 2 $500.00 $1,000.00 $250.00 $500.00 $200.00 $400.00 $300.00 $600.00 69 CULVERT PROTECTION - MAINTAINED EACH 4 $500.00 $2,000.00 $275.00 $1,100.00 $150.00 $600.00 $300.00 $1,200.00 70 6' B &B BLACK HILLS SPRUCE EACH 1 $1,500.00 $1,500.00 $1,250.00 $1,250.00 $1,000.00 $1,000.00 $600.00 $600.00 71 LIFT STATION & VALVE VAULT LUMP SUM 1 $180,000.00 $180,000.00 $176,500.00 $176,500.00 $177,000.00 $177,000.00 $339,000.00 $339,000.00 72 PRE- FABRICATED CONTROLS BUILDING LUMP SUM 1 $15,000.00 $15,000.00 $112,380.80 $112,380.80 $105,000.00 $105,000.00 $105,000.00 $105,000.00 73 ELECTRICAL & CONTROLS INSTALLATION LUMP SUM 1 $6,000.00 $6,000.00 $48,600.00 $48,600.00 $23,000.00 $23,000.00 $33,000.00 $33,000.00 74 ELECTRICAL SERVICE LUMP SUM 1 $20,000.00 $20,000.00 $1,350.00 $1,350.00 $23,000.00 $23,000.00 $10,000.00 $10,000.00 75 ELECTRICAL SERVICE FEEDER LIN FT 120 $36.00 $4,320.00 $21.60 $2,592.00 $30.00 $3,600.00 $20.00 $2,400.00 76 BACKUP GENERATOR LUMP SUM 1 $60,000.00 $60,000.001 $55,011.86 $55,011.861 $67,000.00 $67,000.001 $65,000.00 $65,000.00 TOTAL BASE BID: $2,032,011.00 $1,815,551.38 $1,977,160.01 $2,190,135.00 ALTERNATE #1 - INSTALL WATER SERVICE: INSTALL 1" RESIDENTIAL WATER SERVICE INCL. CORPORATION STOP, 77 STAINLESS STEEL SADDLE, 10' OF TYPE K COPPER PIPING, CURB STOP & EACH 1 $3,500.00 $3,500.00 $1,911.13 $1,911.13 $3,000.00 $3,000.00 $3,500.00 $3,500.00 BOX, AND MARKER. TOTAL ALT. #1 $3,500.00 51,911.13 $3,000.00 53,500.00 ALTERNATE #2 - INSTALL SEWER SERVICE: 78 INSTALL 6" RESIDENTIAL SEWER SERVICE INCL. MANHOLE CONNECTION, EACH 1 $3,500.00 $3,500.00 $1,760.63 $1,760.63 $3,500.00 $3,500.00 $4,000.00 $4,000.00 10' OF PVC SCHED 40 SEWER PIPE, PLUG, AND MARKER. TOTAL ALT. #2 $3,500.00 $1,760.63 $3,500.00 $4,000.00 TOTAL BID $2,039,011.00 $1,819,223.14 $1,983,660.01 $2,197,635.00 Thomas A. Wilebski Douglas Moen Jeff Geislinger Northdale Construction Company, Inc. RL Larson Excavating, Inc. Geislinger & Sons, Inc. 9760 71st Street NE 2255 12th Street SE 511 Central Ave S Albertville, MN 55301 St. Cloud, MN 56304 Watkins, MN 55389 763 - 428 -4868 320 - 654 -0709 320 - 764 -2006 City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2014 -38 Motion By: Seconded By: July 10, 2014 A RESOLUTION AUTHORIZING AWARD OF CONTRACT FOR 2014 SE DISTRICT SEWER AND WATER IMPROVEMENT PROJECT WHEREAS, pursuant to advertisement for bids for the Corcoran 2014 SE District Sewer and Water Utility Project WHEREAS, Wenck Assoc. has verified Northdale Construction Co. is lowest responsible bidder, WHEREAS, the City of Corcoran is currently negotiating sale of bonds for financing, NOW THEREFORE, BE IT RESOLVED: 1. The Mayor and City Clerk are hereby authorized and directed to enter into a contract with Northdale Construction Co. base bid for a total amount of $1,815,551.38 2. Award is contingent upon successful financing by City through utility bonds 3. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits, except the deposits of the successful bidder and the next two lowest bidders shall be retained until a contract has been signed. VOTING AYE ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 10th day of July 2014. ATTEST: Jeanie Heinecke, City Clerk Ken Guenthner, Mayor Page 1 of 1 City Seal STAFF REPORT Agenda Item. 11 a. Council Meeting: Prepared By: July 10, 2014 Brad Martens Topic: Action Required: Response to Petition and Proposal to Pave Direction Roads in the Treeline /Foxline/ Trail Haven Neighborhood Summary: At the May 22, 2014 City Council meeting, Carolyn Holford, 9220 Foxline Drive presented a petition and proposal to the City Council to pave Treeline Drive, Foxline Drive, and Trail Haven Road. The petition included 35 signatures representing 31 properties in the affected area. A map of properties represented in the petition is below: '3_ Staff was directed to review the materials and bring the item back to the City Council for discussion. Staff has completed its review of the proposal. A memo is attached to this report stating the findings. Page 2 Financial /Budget: The attached memo outlines the financial impacts of the proposal. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being, and strive to deliver quality services in a highly professional, cost - effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility, and the prudent stewardship of public funds is essential for citizen confidence in government. OPEN AND HONEST COMMUNICATION We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. Options: 1. Accept response to petition and proposal to pave roads in the Treeline /Foxline /Trail Haven neighborhood. 2. Send back to staff for further review. Recommendation: Staff is currently working on a draft plan to pave roads within the City of Corcoran as directed in the adopted Strategic Goal Work Plan. It is recommended that the response is accepted at this time and no further action is taken until staff presents the draft plan to pave roads which is tentatively scheduled for the August 14, 2014 City Council meeting. Council Action: Direct staff if further action is appropriate. Attachments: 1. Petition to Pave Roads in the Treeline /Foxline /Trail Haven Neighborhood 2. Proposal For Paving Trail Haven (County 10 to County 30), Treeline, and Foxline 3. Engineer's Memorandum — Response to Paving Trail Haven Citizen's Petition Petition to Pave Roads in the Treeline/Foxline /Trail Haven Neighborhood We the residents of the TreehnelFoxlinefFrail Haven neighborhood petition the Corcoran City Council to pave Treeline Drive, Foxline Drive and Trail Haven Road between County Road 30 and County Road 10 at an annual cost to residents of $144 per lot equivalent. We want this done to improve our quality of life and enhance the appearance and value of our properties. We believe this is feasible based on 1) the savings the City will realize in reduced maintenance, 2) increased revenue due to increased property values, and 3) the full use of available MUSA funding. For a detained analysis using data provided by the City please refer to the attached: "P for Paving Trail Haven (CoMly 10 to Coon 30 Treeline and Foxline ". Print Name I A rE 0 el saL Address ` i:1� %� ft signature d c �'cJ Date j�� `L l r S t Gam- q U `s i —4 y C IV r(T i-6 15 51-ld s� �d PzA+ c L AA(XI P i _ a -k7 ct ��� �� Petition to Pave Roads in the Treeline/Foxline /Trail Maven Neighborhood We the residents of the Treeline/Foxline /Trail Haven neighborhood petition the Corcoran City Council to pave Treeline Drive, Foxline Drive and Trail Haven Road between County Road 34 and County Road 14 at an annual cost to residents of $144 per lot equivalent. We want this done to improve our quality of life and enhance the appearance and value of our properties. We believe this is feasible based on 1) the savings the City will realize in reduced maintenance, 2) increased revenue due to increased property values, and 3) the full use of available MUSA funding. For a detained analysis using data provided by the City please refer to the attached: "_Proposal for Paying Trail Haven Coup 10 to Coup 34 Treeline and Foxline ". Print Name Address Signature Date 06t L C�-e+]—c "0 1t F i�b e►+aS bCu q l�GO �o `yti��V t y -� /Y �Qr r. [1 I)i 1 _ Petition to Pave Roads in the Treeline/Foxline /Trail Maven Nei hborhood We the residents of the Treeline/Foxline /Trail Haven neighborhood petition the Corcoran City Council to pave Treeline Drive, Foxline Drive and Trail Haven Road between County Road 30 and County Road 10 at an annual: cost to residents of $144 per lot equivalent. We want this done to improve our quality of life and enhance the appearance and value of our properties. We believe this is feasible based on 1) the savings the City will realize in reduced maintenance, 2) increased revenue due to increased property values, and 3) the full use of available MUSA funding. For a detained analysis using data provided by the City please refer to the attached: "Proposal for Paving Trail Haven Coun 10 to Count 30), Treeline and Foxline". Print Name A Address S Signature D Date i I VA Petition to Pave Roads in the Treeline/Foxline /Trail Maven Neighborhood We the residents of the Treeline/Foxhne /Trail Haven neighborhood petition the Corcoran City Council to pave Treeline Drive, Foxline Drive and Trail Haven Road between County Road 30 and County Road 10 at an annual cost to residents of $144 per lot equivalent. We want this done to improve our quality of life and enhance the appearance and value of our properties. We believe this is feasible based on 1) the savings the City will realize in reduced maintenance, 2) increased revenue due to increased property values, and 3) the full use of available MUSA funding. For a detained analysis using data provided by the City please refer to the attached: "Proposal for P �._... _ ty , 0) Treeline, and Foxline ". ayirx� Trail Haven County 10 to Coun 3. ,,,., Print Name Add.Tess Signature Date .77 /'(� �� a V-- �l001ac, A, gZ2a FOX�i�.�� '_. <.I U4 r J 0 q pry c � I M.Z l - -�, i L-v t PROPOSAL FOR PAVING TRAIL HAVEN (COUNTY 10 TO COUNTY 30), T EELlN , AND FOXL9NE v 1111111111 w, I 2. 100% avoided ! should be used in financing thM 3. Property owners can be assessed for remaining TRAIL HAVEN The cost for paving Trail Haven (County Road 10 to County Road 30 is $834,000 (see note 1), Trail Haven qualifies for MUSA funding. available pay i of the cost for paving Trail Haven (see Note 2). n The paving Trer +k r 7 The City currently expends $24,840 per year to maintain Trail Haven, Treeline, and Foxline (see Note ). Over 20 years the City will spend $687,483 ®r $34,374 per year for maintenance (see Note ). This amount should be used in determining the City's contribution. After the City's contribution the remaining amount required to pave Treeline and Foxline is $91,794 ($779,277 - $587,483 = $91,794. This should be assessed to the 32 Lot Equivalents on Treeline and Foxiine (see Note 6)a $91,794 = $4590 per year (20 years) = $144 per year per Lot Equivalent. I-his is less than the amount of the control, and is a fixed cost, not subject to inflation. The average cast for dust control to property owners is currently $180 /year (see Note 7). Over 20 years the total amount spent for dust control assessed to each Lot Equivalent will be $4981 (see Note 8), or $391 more than the cast of paving. The information provided owners costs for paved roads is ambiguous (see Note 9). there will be major maintenance costs over the life of the roads (2G years), nor is it possible to estimate those costs. to the property SUMMARY ' � ff '.: * Exchanges annual material and labor costs-for lasting THIS PROPOSAL 15 REVENUE-NEUTRAL, NO ADDITIONAL - � : -j s : � : in � ► �{ Y (see note ). l . APPENDiX The cost to pave Treeline and Foxiine may have been overstated. The assessment M should be held after the project has been completed and the true cost is known. Any savings should be used to Note 1: From information sheet provided by City of Corcoran at the Note . i ". and Improvement Information" presented by Wenck Engineering at the Public Information Meeting or at the Public Information Meeting on 08/22/2012 the combined cost for paving Treeline and Foxiine is $492,000. Assuming an interest ratze of 5% the overall cost to the City for financing is $779,277 over 20 Ri- Y.; Note 6: There are 32 Lot Equivalents on Treeline and FoAne per Figure Wenck Engineering Note 7: From "'Road Maintenance and Improvement Information" by Note 9: See "'Road Maintenance and Improvement Information by , zfter Note Appraisal a November DRIVE AND FOWNE DRIVE STREET IMPROVEMENTS TRAIL HAVEN ROAD, TREELIKE INFORMATION SHEET PI'MIC INFORMATfOl"ELTINC, E$TWATED STREET imp ROVEMENT COSTS PREW)US Dn, ECT WR RENT Z�WCT J-v%� TO C-[�ON TAL �i ACCES5 L. 5 ACCESS U$ ROAD C'ONSTRU ad H;wen goaj (CR $695000 000 $10swo $2.21AW wo mr i MOFSTREFT 1 ASSESSMENTS ASSESSMENT ASSESSMENT I TOTAL CT S�L)E STREET ACCUS LF% TO A55ESSMENT ROAD TRAIL HAVEN ACCESS tf$ — --------- ---- -Road (clk 315 10 tc� t 30) 20.� ) foxiipe Drive 200 gg 16 0 ------ $8-s j . . .. ..... ------ — ------ 7 vM ItAl 0 1 i J -a T 9120 9177 a 1444 1 M IaQ 2° SP 52S WARM CoLtpSE �P1r4i � E —2'5J' 12.3 M'4- F�W CCU, E WMIRE —W iE CamL Ct 5 SELWT CPAMAAR LXATICN,S YPiCU TlC3N MA,j AAVEW R '~-a- PE1WWTM MAN TkE 0 SELECT L0CATkW L 1 112' SP 12,6 WDWRQ COUM Fa,` Rk,,E --2• SP 12.5 "-MWWG C6°-.76?,m YiieBmir SE"MT CRWAM 4; SELE,M LOCmmTMS - ...,_ --' 'Arl —3 1/2' AGOWGW SoA -DM'MT CL 2 h'01t -TRAL HAVEN R0�' D, REE -L,INE DR, T' C� i TI; E PROJECT HANDOUT 2294-00 A '20Jk .T NO rF,E__ R� -V 1vG_ H NAGELL APPRAISAL & CONSULTING 7515 WaYzata Blvd, #115 Minneapolis, MN 55426 Esf,)Mlished in 13F, City of Corcoran Attn. Vincent Vander Tees, P,E. 1300 Pioneer Creek Center P.0, Box 249 Corcoran, MN 55359 Clear Mr. Vander Top: November 13, 2012 [gject, The City of Corcoran is proposing to make street improvements (in 2013) to Trail Haven Read, Foxl1ne Drive and Treeline Drive from gravel roads to paved streets within the pity (see attached wrap for the location), The city leas been paving gravel roads throughout the city over the years.. As�SiZOUE-L Per your request, you desire to know the baneiit (if any) as it impacts properties along Trail Haven Road, Fo4ne Drive and Treeline give. You also desire to know if there is any benefit to Foxline Drive and Tree4lne Read which use Trail Haven for side street access. a In accordance with your request, a drive -by viewing of the Properties has been rraade along with some general market comments regarding benefit (if any) for the proposed projecl above, as it relates to the subject market. As discussed, no specific sales data has been collected for this assignment. The general market comments herein are based on past appraisals, experience, and market information, The project area was viewed can October 25, 2092 by William Ft, Waytas, Certified Genera( Appraiser, MN. The existing road condition and project information was provided by Vince Vander Top of Wenck Associates, r sari ts�n, The City of Corcoran is a western outlying suburban cornrnun4 located atsprOximately 35 minutes northwest of Downtown Minneapolis, Access is considered average to good, as marry county roads run through the area, The commercial portion of Corcoran is located at the intersection of County Road 10 & 116. The remainder of the city is mostly made up of rural residential, large estate -sued residentiaf and newer scattered single - family residential developments. Nearby /competing communities include the western Hennepin County Area,- Medina, Hanover, Greenfield, Hassan, Independence, Dayton, etc, u fro rt P The Properties that border Trail Haven Road along with side streets (Foxline Drive and Treef €sae Drive) primarily consist of detached single family residential homes on small acreage paroels, Also located in the project area are some larger acreage parcels and farm properties. Most of the residential dwellings are average quality with 9- story, 1 'f2 -story or two -story design, and appear to have been built within in the past 10g years. It is interesting to note although the subject properties are on grave roads and about half of the WoPerty owners have a paved or concrete driveways. Appraaai± 6, f=%muNing � 962-544-896(5 +vr.r l3rz � if,Corn 2 Letter — continued Existri�.3oad Si €� a a v'd Conditio Physical Condition of the Road: The existing roads are currently graveled. The reds require continuous and C*stiy mai atenance as the Subgrade appears to be sli t.-ble to. moisture. Thanxisfing roads ap pear to th rt i t t d t r 'rt t up to current read standards. Functional Design of the Road.- The existing gravel design is dated and the base material no longer appears to provide adequate support for the road bed. Drainage appears to be compromised as a result of the design, Gravel roads do not meet the expectations Of typical market participants in this suburban market for re- development, resale value, andlor updating the current uses, overall, the existing street improvements are ira fair to poor condition, Rook dated and reflect likewise on the adjoining and side street properties. Gravel roads create significantly more dust and require users of the read to wash their cars more, The city is propc)sing to upgrade Frail Haven Road, Tree €ine Drive and Foxline thrive from gravel to a paved sufface read. Trail Haven € oad Mll be a g ton road between County Road 30 to County Baud tg which is jays; over 1 mile, It will be 24` wide plus 4' gravel shoulders on each side. Treeline Drive and Foxline Drive will be 24' wide plus 1' gravel shoulders on each side. The founde iGn and bass: of the road will also be improved to current standards to facilitate better drainage, keep the road rase dry and provide safer roast conditions, Reportedly, the new street improvements are to last for over 20+ years. 3 NageR Appmisal & Consu!tjog 1 952 - 5446966 [ wwly caffnageq COM Letter — continued DW�ussion of Market Benefit:. Listed below are the factors that will be taken into consideration concerning the potential benefit to the prQperties, Nac;eH Apprassa� & Ccrlsas$Unq S s2 -a44' i { www.c�Wria?;O.com 1. 1) Road Surface CraVW Paved 2) Base Condition Poor New 3) Curb Alfa NIA 4) Drainage Poor Adequate � _.._.._..e_. 5) Storm Sewer Surface Surface S) City water NIA NIA 7) City sewer N/A N/A 8) Sidewalk 9) Street Lights NIA NIA N/A N/A 10) Functional Design of Road Dated No � 11) Traffic Management 12) Pedestrian Use f bikirig, walking etc.) Fair Fair _ - Average Good 13) Median NIA N/A 14) Road Proximity to proparEi 15) Dust f .e� -_ ---- NIA Ye___._____..._. N/A hill 16) Visual Impact on Propwties Poor .Grave) New 17) Sides Street Users ( oxiine, Tr line) Paved Nac;eH Apprassa� & Ccrlsas$Unq S s2 -a44' i { www.c�Wria?;O.com Letter — continued If you have additional quo,%fions, please do not hesitate to contact us Sincerely, William R. Waytas, SRA, CRP Certified General MN 4000813 E,nc owre5, Location Map, Aerial Map, Project Map, Subject Photos, Qualifications, Engagement Letter www� call nagoiLcom 5 NapeN App-ar-,al & Can!;vIting I 952-544-agr)6 J 3,r *w Om m a� a v a 'z S x- i t5 to 4-��A We n c k Engineers • Scientists Business Professionals ENGINEER'S MEMORANDUM TO: City of Corcoran FROM: Vince Vander Top, P.E. DATE: July 3, 2014 SUBJECT: Response to Paving Trail Haven - Citizen's Petition Wenck Associates, Inc. 1800 Pioneer Creek Center P.O. Box 249 Maple Plain, MN 55359 -0249 (800) 472 -2232 (763) 479 -4200 Fax (763) 479 -4242 wenckmp @wenck.com www.wenck.com The City of Corcoran received a 'Proposal for Paving Trail Haven (County 10 to County 30), Treeline, and Foxline' from Carolyn Holford which was also supported by other residents. Below are the key points from the proposal: • Costs to pave Trail Haven = $834,000; costs to pave Foxline /Treeline = $779,277 • Municipal State Aid funds can be used to finance the improvement of Trail Haven. Treeline /Foxline can be financed through city bonds. • The cost to currently maintain Trail haven, Foxline, and Treeline = $24,840 /year or $687,483 over 20 years. • Instead of paying annual gravel road maintenance; the City could use the maintenance dollars toward the payment of the Foxline /Treeline bond. This appears to be the key point of the proposal. • The Foxline /Treeline costs not covered by the City could be assessed to the benefiting properties. The annual assessment of $144/lot would be less than the annual cost of dust control. We have reviewed the proposal and appreciate the thoughts and effort as documented by Mrs. Holford. There are several assumptions which could be discussed; however, one assumption essentially is at the core of the proposal. It is assumed that the City pays $24,840 /year for maintenance currently and that the City will not pay for maintenance after the roads are paved; therefore "avoiding" maintenance costs. All current maintenance costs can then be put toward the improvement of the road. See the following proposal excerpt. "Given the low traffic counts for Treeline /Foxline, it is not clear that there will be major maintenance costs over the life of the roads (20 years), nor is it possible to estimate those costs." It is possible to estimate future paved road maintenance costs. These costs have been estimated for prior projects and were included in the supporting documentation of the Holford proposal. Some of these attachments, which were originally presented to Council in Dec. 2011, are also included in this memo as follows: h: \city hall information \city government \council, commissions & committees \council information \council agendas \2014 \2014- 07- 10 \11a3. engineer's memorandum - response to paving trail haven - citizen's petition.docx Technical Memo Response to Paving Trail Haven Citizen's Petition City of Corcoran July 2, 2014 Existing Gravel Maintenance Costs (Annualized) 0 7 14 20 27 35 Resident 18U,!YR for 35 gears 20 27 35 City 11 ii i ii1_1 ii S360.°YR for 35 }rears saruL.�FaG'sarviEs Wetick This figure shows maintenance costs for 300 LF of gravel road. • Resident costs = $180 /YR (This was the 'volunteer cost' for dust control for 300 LF in 2011) • City costs = $360 /YR Pavement casts (Annualized /300 LF) 0 7 14 20 27 35 Resident S?85.'1141Z Another = 10k135YR -ars Investment' Invest S10k 0 14 20 _} y City Seal Seal ' Goat Coat ih eria�: Balance of Investment --515k QW 27 33 Seal Coat another Investment' Reclaim and Olverlay GTTi86riFA{:i B-R4GE ­.g. adzico EKLE en Cs This figure shows improvement and maintenance costs for 300 LF of paved road. Costs do not include time -value of money, so would be ultimately higher. • Resident assessment = $10,000. (This equates to $285.71/YR over 35 years) • Resident maintenance costs = $0. • City improvement costs = $15,000 H: \City Hall Information \CITY GOVERN MENT \Council, Commissions & Committees \Council Info mation \Council Agendas \2014 \2014- 07- 10 \11a3. Er V V e n e k Trail Haven - Citizen's Petition.docx Technical Memo Response to Paving Trail Haven Citizen's Petition City of Corcoran July 2, 2014 • City maintenance costs = $357.86/YR for 35 years (This covers seal coat and overlay costs). The following tables summarize the costs presented in 2011. Cost Per Lot Equivalent (Annualized /Lot) ■ r Awl W40 = q1l it r.RAVEi mru-im ff [S�TRJ IAANI-E MA OKE ice} 1 TOULL. i$ARli =EFc: - - A8 - - �9s}m -- =it+ m Cam, - -. AO 5sgom R%V ED WVMTF+laff [S f MIA1I WM 1 ftF k=0 .71 $0.00 .71 Cam' x70 ' " 729 "737.c. ,.Kr -AL $715..71 $3.5726 $1,0- 3? ■ r Awl W40 = q1l it ' RAM'car --I ... .. _ . _ _ 3-'S rvAm•ch k 1113LYbWUr _ _ . _. _ . e - - _ _ CXk1kn grawd ;Fond corKrdon and payed Toad com [1 m ' aq 3YEr3ZC 3Fr'. -:.. - - - ;'t3:G Wei (A The following points summarize the information in the preceding figure. • Bituminous pavement does require maintenance which carries costs. • Gravel maintenance costs = $540 /YR vs Pavement maintenance costs = $357.86/YR • The City cost to maintain gravel = $360 /YR vs. pavement = $357.86/YR. A maintenance cost savings was not realized by the City. • Resident costs were proposed to go from $180 /YR for gravel maintenance to $285.71/YR for a pavement improvement. • City costs were proposed to go from $360 /YR for gravel maintenance to $787.86/YR for pavement improvement and pavement maintenance. Summary The City can proceed with the proposal as submitted if the City modifies the previously proposed allocation of costs and is willing to cover significantly more of the up -front improvement costs through MSA and GO bonding. H: \City Hall Information \CITY GOVERN MENT \Council, Commissions & Committees \Council Info mation \Council Agendas \2014 \2014- 07- 10 \11a3. Er V V e n c k Trail Haven - Citizen's Petition.docx FAVE�'i RP kir�8 TOTp.L [$J�YR� DIFFER ENCE {$N0 C�-�ro' '737.33-5 "7ZB ' RAM'car --I ... .. _ . _ _ 3-'S rvAm•ch k 1113LYbWUr _ _ . _. _ . e - - _ _ CXk1kn grawd ;Fond corKrdon and payed Toad com [1 m ' aq 3YEr3ZC 3Fr'. -:.. - - - ;'t3:G Wei (A The following points summarize the information in the preceding figure. • Bituminous pavement does require maintenance which carries costs. • Gravel maintenance costs = $540 /YR vs Pavement maintenance costs = $357.86/YR • The City cost to maintain gravel = $360 /YR vs. pavement = $357.86/YR. A maintenance cost savings was not realized by the City. • Resident costs were proposed to go from $180 /YR for gravel maintenance to $285.71/YR for a pavement improvement. • City costs were proposed to go from $360 /YR for gravel maintenance to $787.86/YR for pavement improvement and pavement maintenance. Summary The City can proceed with the proposal as submitted if the City modifies the previously proposed allocation of costs and is willing to cover significantly more of the up -front improvement costs through MSA and GO bonding. H: \City Hall Information \CITY GOVERN MENT \Council, Commissions & Committees \Council Info mation \Council Agendas \2014 \2014- 07- 10 \11a3. Er V V e n c k Trail Haven - Citizen's Petition.docx Technical Memo Response to Paving Trail Haven Citizen's Petition City of Corcoran July 2, 2014 • In 2011 the City discussed a 60/40 split of improvement costs: $15,000 /property paid by the City; $10,000 assessed /property. The City would also coverall future pavement maintenance costs. The current proposed approach split equates to: • a 100/0 split for properties along Trail Haven as the City would cover all improvement costs of $834,000 with MSA funds and no assessments to adjacent properties, and • an 88/12 split for properties along Foxline /Treeline as the City would cover $687,483 of $779,277 total improvement costs. • The City could still cover future pavement maintenance costs or consider assessing future pavement maintenance costs to benefitting properties. Again, these costs will equate to approximately $357/YR on an average basis. While the proposed approach is thoughtful and detailed, the primary difference between 2011 and the current proposal appears to originate from assumed future pavement maintenance costs and the allocation of future maintenance dollars and MSA funds. H: \City Hall Information \CITY GOVERN MENT \Council, Commissions & Committees \Council Info mation \Council Agendas \2014 \2014- 07- 10 \11a3. Er ��- V Y y Tl C k Trail Haven - Citizen's Petition.docx STAFF REPORT Agenda Item. 11 b. Council Meeting: Prepared By: July 10, 2014 Brad Martens Topic: Action Required: County Road 10 Turnback Discussion Direction Summary: One of the City's seven strategic goals is to "Address the City's Infrastructure Needs ". One of the assignments related to this goal is to develop a draft plan to complete a County Road 10 turnback. Attached to this report is a memorandum discussing the costs related to taking over approximately five miles of County Road 10 in Corcoran with future maintenance costs. The memorandum does not include initial costs to re- route County Road 10 in order to eliminate the existing configuration. These costs have been estimate at $500,000 to "T -up" the intersection and up to $4,000,000 to re -route along Meister Road. A decision related to this item is important as Peachtree Partners is working on creating a Preliminary Plat application for what is known as the Schendel property. In order for Peachtree Partners to complete the Preliminary Plat, the future of County Road 10 must be known. Financial /Budget: Initial costs related to this project are significant ranging from $500,000 to $4,000,000 and would almost entirely be funded by the City of Corcoran with very limited financial support from Hennepin County. After the initial investment, a significant ongoing investment would be needed to maintain the road in good standing as described in the attached memorandum. While some of the maintenance costs described in the attached memorandum may be a bit aggressive, it does not include an array of other items which may come up (culvert repairs, guard rail repairs, etc.) or additional staff time required to maintain the road (snow plowing, completing the annual maintenance, etc.). Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost - effective, and friendly manner. FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Page 2 Options: 1. Direct staff to continue work towards a possible County Road 10 turnback project. 2. Direct staff to discontinue any further work on a County Road 10 turnback project. 3. Send back to staff for further review. Recommendation: Due to the significant costs related to the project staff recommends that the City Council direct staff to discontinue any further work on a County Road 10 turnback project. Council Action: Consider a motion to direct staff to discontinue any further work on a County Road 10 turnback project. Attachments: 1. Engineer's Memorandum —County Road 10 Turnback Wenck Engineers • Scientists Business Professionals ENGINEER'S MEMORANDUM TO: Brad Martens, City Administrator FROM: Kent Torve, P.E. and Heather Libby, P.E. DATE: July 3, 2014 SUBJECT: County Road 10 Turnback Background Wenck Associates, Inc. 1800 Pioneer Creek Center P.O. Box 249 Maple Plain, MN 55359 -0249 (800) 472 -2232 (763) 479 -4200 Fax (763) 479 -4242 wenckmp @wenck.com www.wenck.com This memo presents basic information on a turnback and the costs associated with future maintenance and some benefits for future development. Turnback Length The City operates 102 miles of roads, of which 25 are paved (information taken from Dust Control presentation). The potential turnback of County Road 10 from County Road 19 to County Road 50 is approximately 5.0 miles (Figure 1). The road is currently a 24 -foot wide rural section roadway. Developments Currently the County reviews all developments through its access permit process for impacts to the regional system. This review ranges from single access to homes, 40 -acre and 4 lot splits, to large developments (Lennar /Peachtree). The County reviews impact studies and typically requests additional ROW and comments from the City during development approval process. If the turnback occurred, the review by the County would not be necessary. County History of Maintenance The following text was received from the County's Road and Bridge Operations Division. This section of roadway, was last overlayed in 2003. Generally our overlays have lasted between 12 and 15 years. The 2013 Present Serviceability Rating (PSR), or ride rating, is 3.14. Our current practice is to place a roadway onto the overlay candidates list once the PSR drops below 2.5. C:\ Users \TorKC0063 \Documents \Corcoran Offsite \2_Development Projects \2_Schendel \county 10 turnback memo Thursday.docx Based on the above information 1 would estimate that the next overlay would not happen until 2016 or 2017 at the earliest. Maintenance Costs Below is a summary of the potential maintenance costs associated with maintaining five additional miles of roadway: Item Frequency Cost /mi —Cost for 5 mi Crack Repair annual $1,000 $5,000 Striping annual $1,000 $5,000 Mill /overlay every 12 -15 years $150,000 $750,000 Reconstruct every 30 years $ 1,600,000 $8,000,000 Seal coating is used in certain areas of the state on high speed roads. This may be an option for CR10 as a City road in years 7 and 14 to reduce maintenance costs, and are estimated at $40,000 /mile or $200,000 for 5 miles and delays the mill /overlay to a 20 year frequency. Process for Turnback CR 10 is currently listed on the County's turnback plan, where the County wants to divest itself of selected roads throughout the County. Timing will be based on City request, and Corcoran has had a more recent turnback with "half" of Old CR 101 near Lions Park being turned back to Maple Grove and Corcoran. The reimbursement to the City was estimated, and cash was given to the Cities in lieu of overlay. Specific negotiations do occur on segments that benefit both parties. County Feedback on January Inquiry The County's answers to selected questions from January of 2014 are attached in email from Jim Grube of Hennepin County. C:\ Users \TorKC0063 \Documents \Corcoran Offsite \2_Development Projects \2_Schendel \county 10 turnback memo Thursday.dou TIF DISTRICT STUDY Wenck JUNE 2014 Engineers - Scientists 1800 Pioneer Creek Center County Road 10 Turn back Business Professionals Maple Plain, MN 55359 -0429 Figure 1 www.wenck.com 1- 800 - 472 -2232 Email Attachment Kent C. Torve Subject: FW: follow up from January 21st meeting From: James Grube [ mailto :James.Grube(a)hennepin.us] Sent: Friday, March 07, 2014 3:40 PM To: Brad Martens Cc: Brian Langseth; Craig Twinem; Gregory M. Chock; Harlan Hanson; Jay R Baldwin; Thomas D. Johnson Subject: RE: follow up from January 21st meeting Mr. Mertens, I offer that the information provided below within the email you have sent me is my attempt to meet the city's desire. It does not constitute the final Hennepin County position on the series of questions tendered below. The responses are offered to help further discussion of the implications of decision making. I consider emails to be an alternative to official communication and the city needs to recognize that the short response time that you have given the county for such leaves me uncomfortable with any assumption of official status. This exchange has not been vetted with either Hennepin County administration or Hennepin County Commissioner Jeff Johnson. With that in mind please know we will do whatever we can at the staff level to help the city as it strives to make important and meaningful long term decisions. Jim Grube, P.E. Director, Transportation Department, and County Engineer Hennepin County 1600 Prairie Drive Medina, MN 55340 Office: 612 - 596 -0305 Cell: 612 -250 -2615 James.grube @hennepin.us From: bmartens@ci.corcoran.mn.us Sent: Wednesday, February 26, 2014 3:29 PM To: James Grube Cc: Carla J Stueve; Ken Guenthner (ken@guenthnerlaw.com); ktorve@wenck.com Subject: follow up from January 21st meeting Mr. Grube, This email is in follow up to a meeting on February 21, 2014 in which the City of Corcoran requested information from Hennepin County regarding proposed alignment changes to County Road 10. The City appreciated the opportunity to discuss this opportunity to make changes to the transportation system within the City of Corcoran to improve safety as well as to meet our long -term transportation needs. As stated at the meeting, the City is currently reviewing two proposed projects near the County Road 10 /County Road 50 intersection. The County and the City are well aware that this intersection is less than ideal in its current alignment and would prefer to make improvements to the transportation system in this area. The two projects moving forward provide a window of opportunity to make the change at this time in order to avoid further challenges in the future. To that end the City is requesting that you respond to the below questions regarding three scenarios in order for the City to best use this opportunity to improve transportation the betterment of the City of Corcoran and Hennepin County. It is important that a response be received by Tuesday, March 11th as the City will discuss the information from the response at a March 13th strategic planning workshop. A response via email, letter, or a personal meeting is fine. Scenario #1: County Road 10 is realigned along Meister Road and is "turned back" to the City of Corcoran from County Road 19 to County Road 116 upon completion as a local road. If this were to take place please answer the following: 1. Is the County in favor of this scenario? County staff supports the turnback of County Road 10 to the city. This is stated in the county's Transportation Systems Plan. Thus if Meister Road becomes the main connection to County Road 116 the county offers no comment on how Meister Road is configured since it would remain a city street. 2. Does the County have a requirement of any standard of road construction? The county does not have design requirements for local streets. 3. What infrastructure would be required at the intersection of the new road and County Road 116? a. Turn lanes on the new road. b. Turn lanes on County Road 116. Southbound right turn land and northbound left turn lane. c. Traffic control devices. Any traffic control devices would need to meet required warrants in accordance with the Minnesota Manual of Uniform Traffic Control Devices (MMUTCD), and be justified as outlined in the county's Cost Participation Policy. d. Other. 4. What role would the County play in the project? a. County takes the lead. b. City takes the lead with County approval. If the outcome is that there is no county road between County Roads 19 and 50, the county would see itself in a support role, essentially looking at the intersections of County Roads 19 and 116. 5. What would the County contribute to the project? The county has traditionally either provided a pavement overlay of the roadway to be turned back to a city, or if desired, the cash equivalent of the overlay. a. Financial assistance in the new construction. The county does not normally provide such assistance when the work occurs on a city street. b. Financial assistance for the City taking on the roadway for the County. As noted above, the value of an overlay. c. Financial assistance to abandon the now unused roadway. See above. d. Design assistance. Not in this case. e. Other. 6. If this option is accepted what is a logical timeline for project completion? If the city was willing to accept either the overlay of County Road 10 or the cash equivalent for accepting it into its local system, the reversion could occur in 2014, if supported by the County Board. If there is a desire for a different arrangement, serious discussions relative to the city's position on financial assistance would need to occur. Scenario #2: County Road 10 is realigned along Meister Road but continues to be a County Road. If this were to take place please answer the following: 1. Is the County in favor of this scenario? This scenario is not preferred by county staff. 2. Does the County have a requirement of any standard of road construction? If the realignment of County Road 10 along Meister Road occurs, the new county road would have to be designed to state aid standards. 3. What infrastructure would be required at the intersection of the new road and County Road 116? See the response offered under scenario #1. a. Turn lanes on the new road. a b. Turn lanes on County Road 116. c. Traffic control devices. d. Other. 4. What role would the County play in the project? a. County takes the lead. b. City takes the lead with County approval. The county's Capital Improvement Program (CIP) is over - programmed, with no staff resources available for at least 5 to 7 years, if such a project is deemed worthy of inclusion in the CIP by the County Board. 5. What would the County contribute to the project? To provide any financial assistance beyond the value of an overlay of the existing County Road 10 segment, a proposed project would have to compete for funding through the county's CIP evaluation process. a. Financial assistance in the new construction. b. Financial assistance for the City taking on the roadway for the County. c. Financial assistance to abandon the now unused roadway. d. Design assistance. e. Other. 6. If this option is accepted what is a logical timeline for project completion? As noted above the county's CIP is over - programmed with an approximate 7 to 10 year wait for supported projects to be funded. Scenario #3: County Road 10 continues to connect with County Road 50 however the alignment is changed to "T" up to County Road 50. If this were to take place please answer the following: 1. Is the County in favor of this scenario? This is the second choice of county staff, if the long term vision of County Road 10 turnback is not viable in the opinion of the City Council. 2. Does the County have a requirement of any standard of road construction? The design would have to meet state aid standards. 3. What infrastructure would be required at the intersection of the new road and County Road 116? Please refer to scenario #1 if Meister Road is to develop as a city collector street and to intersect with 116. a. Turn lanes on the new road. b. Turn lanes on County Road 116. c. Traffic control devices. d. Other. 4. What role would the County play in the project? a. County takes the lead. b. City takes the lead with County approval. See the answer of this question for scenario #2. 5. What would the County contribute to the project? This type of project would also need to compete for CIP funding, just as I note above. a. Financial assistance in the new construction. b. Financial assistance for the City taking on the roadway for the County. c. Financial assistance to abandon the now unused roadway. d. Design assistance. e. Other. 7. If this option is accepted what is a logical timeline for project completion? As noted above the county's CIP is over - programmed with an approximate 7 to 10 year wait for supported projects to be funded. 3 6. If a residential neighborhood were developed along the existing CR 10 alignment would the 30 mph speed limit be extended to the extent of the neighborhood? While we recognize the desire to reduce traffic speeds, a speed reduction would be post development, not pre - development if you will. This probably needs a bit more conversation because County Road 10 is an arterial, not a neighborhood street. In addition to answering the above questions the City is interested in learning what the maintenance plan is for County Road 10 within the City of Corcoran. Please provide this information in your response. There is not an extraordinary plan for County Road 10. It would receive an overlay when needed with crack sealing shortly thereafter to support the investment. We do not have immediate plans for sidewalk or off road trails, either. Thank you in advance for your time and assistance. Please don't hesitate to contact me with any questions. If there are challenges in answering all of the questions in the timeframe above please send anything you have instead of waiting for all of the answers to come together. Sincerely, Brad Martens City Administrator City of Corcoran 763 - 400 -7030 www.ci.corcoran.mn.us Disclaimer: Information in this message or an attachment may be government data and thereby subject to the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13, may be subject to attorney - client or work product privilege, may be confidential, privileged, proprietary, or otherwise protected, and the unauthorized review, copying, retransmission, or other use or disclosure of the information is strictly prohibited. If you are not the intended recipient of this message, please immediately notify the sender of the transmission error and then promptly delete this message from your computer system. STAFF REPORT Agenda Item. 11 c. Council Meeting: Prepared By: July 10, 2014 Brad Martens Topic: Action Required: Commission Ordinance Review Direction Summary: One of the City's seven strategic goals is to "Strengthen the City's Commissions ". One of the assignments related to this goal is to review the applicable ordinances and consider amendments which could help to strengthen the commissions. Staff has reviewed the ordinances and recommends changes as outlined below. It is requested that the City Council review the recommended changes and provide staff with direction on how to proceed. Once direction is received staff will re -draft the ordinances and bring back to the City Council followed by the commissions for further review prior to scheduling a public hearing. Parks and Trails Commission Number of members: a. Ordinance states the commission shall consist of nine regular members, three alternate members, and student members as appointed. i. It is recommended that the number of commissioners be reduced to seven. The reason for this recommendation is that a nine member commission makes it difficult for each member to have adequate time to express their opinion on an item which can sometimes lead to lack of interest. Reducing the number to seven would increase the efficiency of the group and allow those appointed to have more time for each person to speak and provide input. The reduction of members could be accomplished through attrition as terms expire and members are considered for re- appointment. ii. It is recommended that the alternate member position be eliminated. Members who don't regularly attend are often not up to speed on the issues, especially if items come back to the group for more than one meeting. Furthermore the lack of a quorum is a rare occurrence. iii. Staff recommends that the student member option be retained however language should be added to cover term length and their role in the commission. 2. City Council Liaison a. Ordinance states one City Council member shall act as a liaison to the commission and act as a mode of communication between the commission and the City Council. Currently the City Council rotates members as liaisons for the commission. i. It is recommended that the liaison position be continued however that one City Council member is appointed as the liaison to the Page 2 commission for the entire year; this liaison could change annually. The reason for this recommendation is to allow for consistency in the liaison position and for there to be a consistent point person on the City Council for that commission. The Council liaison would be the designated authority to bring items to the City Council from the commission. 3. Appointment a. Ordinance states members shall be appointed by the City Council and can be removed by a three - fifths vote. i. It is recommended this language be retained however additional language regarding process for appointment /removal and how to handle vacancies (application, etc.) should be included. 4. Powers and Duties a. Ordinance states as part of its responsibilities the Parks and Trails Commission is "To prepare a comprehensive plan for future development of the City parks and trails system, to be submitted to the City Council for implementation, and to maintain said plan, and recommend amendments of the plan to the City Council, as may become necessary or desirable." i. It is recommended that this language is changed to reflect that the role of the commission is advisory in nature instead of directing the City Council how to plan and maintain future parks. Planning Commission 1. Number of members: a. Ordinance states the commission shall consist of six regular members and two alternate members. i. It is recommended that the number of commissioners be reduced to five. The reason for this recommendation is that a six member board allows for a tie vote to take place and although the commission is a recommending body, this type of vote does not provide a recommendation to the City Council for final approval in that circumstance. Staff is recommending a five member board rather than a seven member board for similar reasons as stated in the Parks and Trails Commission recommendations. Additionally, a smaller board would allow for paid training to take place with limited expenditures to the City. The reduction of a member could be accomplished through attrition as terms expire and members are considered for re- appointment. i. It is recommended that the alternate member position be eliminated. Members who don't regularly attend are often not up to speed on the issues, especially if items come back to the group for more than one meeting. Furthermore the lack of a quorum is a rare occurrence. 2. City Council Liaison a. Ordinance states a City Council representative shall be a non - voting member of the commission. Currently the City Council rotates members as liaisons for the commission. Page 3 It is recommended that the liaison position be continued however that one City Council member is appointed as the liaison to the commission for the entire year; this liaison could change annually. The reason for this recommendation is to allow for consistency in the liaison position and for there to be a consistent point person on the City Council for that commission. The Council liaison would be the designated authority to bring items to the City Council from the commission. 3. Appointment a. Ordinance states members shall be appointed by the City Council and can be removed by a three - fifths vote. i. It is recommended this language be retained however additional language regarding process for appointment /removal and how to handle vacancies (application, etc.) should be included. 4. Organization of Meetings: a. It is recommended to add language similar to the Parks and Trails Commission Ordinance. Financial /Budget: Commission members serve without compensation. Adjusting the number of commissioners does not have a financial effect. Amending the applicable ordinances has a minor cost associated with the publication requirements. Alignment with Values: This item relates to the following adopted values: EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost - effective, and friendly manner. PROFESSIONALISM We believe that continuous improvement is the mark of professionalism and are committed to applying this principle to the services we offer and the development of our employees. EQUAL OPPORTUNITY We believe that every employee and citizen should be afforded an equal opportunity to participate in all aspects of employment, citizenship, and governance in the City of Corcoran based exclusively on their ability to contribute. Options: 1. Direct staff to draft new ordinances for the Planning Commission and Parks and Trails Commission. 2. Send back to staff for further review. Page 4 Recommendation: Direct staff to draft new ordinances for the Planning Commission and Parks and Trails Commission. Council Action: Consider a motion to direct staff to draft new ordinances for the Planning Commission and Parks and Trails Commission. Attachments: 1. Parks and Trails Commission Ordinance 2. Planning Commission Ordinance CHAPTER 36: PARKS AND TRAILS COMMISSION 36.10 ESTABLISHMENT OF THE COMMISSION. The Parks and Trails Commission for the City shall be hereby established. 36.11 COMPOSITION. The Parks and Trails Commission shall consist of nine (9) regular members, three (3) alternate members and student members that shall be appointed in the manner set forth in this subsection. In addition, one (1) City Council member shall act as a liaison to the Commission. The liaison shall attend meetings of the Parks and Trails Commission and act as a mode of communication between the Parks and Trails Commission and the City Council. The Liaison shall have no vote on the Commission. A. All members shall be appointed by the City Council and may be removed by a three - fifths (3/5) vote of the Council. B. Regular Members — Members of the Commission are appointed by the City Council for staggered three -year terms. Of the Parks and Trails commissioners first appointed, three shall be appointed for a one year term, three shall be appointed for a two year term, and three shall be appointed for a three year term. Successors shall be appointed for terms of three years, Appointees shall hold their offices until their successors are appointed and qualified. The City Council shall approve the necessary appointments to the Commission no later than March 31 of each year. Before entering upon the discharge of his or her duties, every appointed member shall take an oath that he or she shall faithfully discharge the duties of his or her office. All members shall serve without compensation. C. Alternate Members — Shall be annually appointed. All members shall serve without compensation. D. Student Members — Shall be appointed at the pleasure of the council. Student members shall have no voting or office responsibility. All members shall serve without compensation. E. The city council may appoint a non - resident to any of the city commissions so long as there is no more than one (1) non - resident on a commission at any time and provided that the individual's non - residence status is determined to be temporary. F. A quorum shall consist of any combination of five (5) regular and/or alternate members. The City Council liaison and student members shall not count towards a quorum of the members. Title III: 36 -1 36.12 ORGANIZATION; MEETINGS. A. The commission shall elect a chairperson from among its appointed members, for a term of one year; and the commission may create and fill such other offices as it may determine. B. All regular members of the Commission, including the Chairperson, may vote on any questions before the Commission, except that no member of the Commission shall partake in any discussion on or vote upon any question in which he or she is directly or indirectly interested. C. The commission shall adopt rules for the transaction of business, with the approval of the Council, and shall keep a record of its resolutions, transactions, and findings, which record shall be a public record. Expenditures of the commission shall be within amounts appropriated for the purpose by the City Council. D. The Commission shall determine the date and time of meetings and shall set such public hearings as are necessary and desirable, or required by law, or this Code. 36.13 POWERS AND DUTIES OF THE COMMISSION. The Parks and Trails Commission shall have the powers and duties allowed under the City Charter and State law, including: A. To hold meetings of its members, to consider such matters pertaining to parks and trails in the City as shall be referred to the Commission by the Council, or as the members of the Commission themselves deem proper. B. To prepare a comprehensive plan for future development of the City parks and trails system, to be submitted to the City Council for implementation, and to maintain said plan, and recommend amendments of the plan to the City Council, as may become necessary or desirable. C. To act in an advisory capacity to the Council on all matters pertaining to a parks and trails system in the City. All pertinent contracts of purchase, sale, employment, use and management shall be made by the City through the City Council upon advice thereof from the Parks and Trails Commission. 36.14 REPORTS. The commission shall make an annual written report to the city council, not later than the last day of February of each calendar year, containing the commission's recommendations for the ensuing year, and also a summary of activities in the prior year. (Ord. No. 195, passed 05- 13 -04, Ord.219, passed 04- 14 -05, Ord.255, passed 02- 10 -11) Title III: 36 -2 CHAPTER 34: PLANNING COMMISSION 34.10 ESTABLISHMENT OF COMMISSION. The planning commission for the City shall be hereby established. The commission shall be the City planning agency. 34.11 COMPOSITION. The planning commission shall consist of six (6) regular members, two (2) alternate members, and one (1) City Council representative. The City Council representative shall not be a voting member of the Planning Commission. A. All regular and alternate members shall be appointed by the City Council and may be removed by a three -fifths vote of the Council. B. Regular Members - Of the planning commissioners first appointed, two shall be appointed for a one year term, two shall be appointed for a two year term, and two shall be appointed for a three year term. Their successors shall be appointed for terms of three years, Appointees shall hold their offices until their successors shall be appointed and qualified. The City Council shall approve the necessary appointments to the Commission no later than March 31 of each year. Every appointed member shall before entering upon the discharge of his or her duties take an oath that he or she shall faithfully discharge the duties of his or her office. All members shall serve without compensation. C. Alternate Members — Shall be annually appointed. All members shall serve without compensation. D. The City Council may appoint a non - resident to any of the city commissions so long as there is no more than one (1) non - resident on a commission at any time and provided that the individual's non - residence status is determined to be temporary. E. A quorum shall consist of any combination of four (4) regular and/or alternate members. The City Council representative shall not count towards a quorum of members. 34.12 ORGANIZATION; MEETINGS. A. The commission shall elect a chairperson from among its appointed members for a term of one year; and the commission may create and fill such other offices as it may determine. B. The commission shall adopt rules for the transaction of business and shall keep a record of its resolutions, transactions, and findings, which record shall be a public record. Expenditures of the commission shall be within amounts appropriated for the purpose by the City Council. The commission shall submit to the City Council a monthly report of Title III: 34 -1 its work during the preceding month. 34.13 POWERS AND DUTIES OF THE COMMISSION. The planning commission shall be the planning agency and shall have the powers and duties given such agencies generally by Minnesota Statutes § 462.351 - 462.364. It shall also exercise the duties conferred upon it by this Section. 34.14 ZONING ORDINANCES; PUBLIC HEARINGS. No zoning ordinances or amendments thereto shall be adopted by the Council until a public hearing has been held thereon by the planning commission upon notice as provided in Minnesota Statutes § 462.357, Subdivision 3. 34.15 PLATS; APPROVAL. Any plat of land submitted to the Council for approval shall be referred to the planning commission for review and recommendation. 34.16 BOARD OF APPEALS AND ADJUSTMENTS. The planning commission shall serve as the Board of Appeals and Adjustments for the City. The decisions of the Board on matters within its jurisdiction shall be advisory to the Council. Following the hearing, the Board shall make its order deciding the matter and shall serve a copy of such order upon the appellant or petitioner by mail. The Board shall at the same time submit a copy of its decision to the Council, which shall have final authority to approve, reject, or modify the decision of the Board. (Ord. 195, passed 05- 13 -04, Ord. 217, passed 04- 14 -05) Title III: 34 -2 STAFF REPORT Agenda Item. 11 d. Council Meeting: Prepared By: July 10, 2014 Brad Martens Topic: Action Required: Options for Video Recording City Council Direction Meetings Summary: One of the City's seven strategic goals is to "Improve communication with the public ". One of the assignments related to this goal is to investigate the opportunity and costs associated with video recording City Council meetings to host on the City's website. Staff began looking into this item with the following options in mind regarding increasing communication with the public, specifically related to City Council meetings. 1. Posting the audio from meetings on the website • Audio is recorded at all City Council meetings and is currently available upon request. One option would be to begin posting this audio on the website after each meeting. • Staff investigated costs related to this option which are estimated below: ■ Costs for additional data storage for website: $250 annually 2. Installing one camera with associated equipment to allow for the Council Chamber to be video recorded. One camera would provide a wide angle incorporating the City Council and staff. • This option would give the viewer the ability to see the meeting in action however with only one camera and such a wide angle, detail would be very limited. • Staff investigated costs related to this option which are estimated below: • Camera and associated equipment: $10,500 • Miscellaneous electrical work: $500 ■ Costs for hosting video for website: $1,000 - $4000 annually o Staff time would increase slightly to upload content to website 3. Installing two cameras and hardware /software to allow for cameral control • This option would allow for someone to manipulate the cameras and zoom to the person having the conversation. Two cameras are required so one camera can focus on one position while the other is moved to the next position. • Staff investigated costs related to this option which are estimated below: • Camera and associated equipment: $22,500 • Miscellaneous electrical work: $1,000 • Costs for hosting video for website: $1,000 - $4000 annually • Cost for staff to manipulate camera during Council meetings: $2,000 annually • Cost for additional monitor on back wall of Council Chamber showing where camera is focused: $2,800 • Staff time would increase slightly to upload content to website Page 2 Staff is interested in the City Council's opinion on the importance of this item. No funds exist to complete options two and three in 2014 however these costs could be incorporated into the 2015 budget. Financial /Budget: Options range from $250 annually for audio being uploaded to the website to $26,300 investment additional annual expenditures. No funds exist in the 2014 budget to complete the improvements related to this item. The 2014 budget could be amended; costs could be incorporated into the 2015 budget; or into the Capital Improvement Plan for a future purchase. Alignment with Values: This item relates to the following adopted values: FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. OPEN AND HONEST COMMUNICATION We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. Options: 1. Direct staff on how to proceed. 2. Send back to staff for further review. Recommendation: Staff believes that the most effective option to achieve the goal is option three. It is recommended that the costs associated with option three be incorporated into either the 2015 budget or the Capital Improvement Plan. Council Action: Direct staff on how to proceed. Attachments: 1. Quote for Video System — Comp View 1410 Energy Park Drive COMP view Suite 16 St. Paul, MN 5510E The Source For Presentation Solutions 651- 647 -4354 800 - 448 -8439 Project Number: MN5066 651 - 647 -4459 fax Account Executive: Dave Ruddy www.compview.com Date: 5/20/2014 Registered and Bonded Oregon CCB #134110 Washington COMPVI *015DT California C -7 #778555 Minnesota License # CC01101 Scope of Work [Attachment "A "] — Video System for Council Chambers Following is a scope of work that includes the project features and design requirements as stipulated in our Project Definition Meeting. It is the client's responsibility, or their authorized representative, to review the following information for accuracy and make any necessary changes prior to signing the document. CompView will install video camera solution, as described below, within the council chambers that will enable the video to be viewed real time while recording to a City of Corcoran server. The images will be able to be view on a proposed monitor in the council room or in the lobby, depending on where the city would like to place monitors. The cameras will be housed within flush mounted domes. Vaddio's AutoPresenter is designed to make it _ easier to present and create content in the classroom by combining the automation of people and content in one easy -to -use technology. The ability to control PTZ cameras, switch up to six types of content (video, document camera, whiteboard, PC, etc.) and display a PIP makes AutoPresenter the most vital piece of equipment in a virtual classroom. The AutoPresenter can switch up to six video inputs in analog component HD (720p/1080i/1080p), RGBHV (up to 1920 x 1200) and SD video (NTSC and PAL). Individual video transitions including fades, wipes and dissolves can be programmed as required, while each video input can be up /down converted Vaddio's PowerVlEW PTZ cameras bring 3 -Chip broadcast camera performance to a Single -Chip camera. Based on third - generation Maicovicon MOS imaging sensor technology, the HD -22 improves color and brightness uniformity, ensuring an improved high definition image quality. The HD -22 comes equipped with a multi - element 22x optical glass auto -focus zoom lens that provides up to a 66- degree field -of -view for a - - wide range of telephoto or wide -angle shot options. An impressive 128x wide dynamic range covers both light and dark contrasted areas and a Color Capture light system produces vivid color images without color saturation or filtering. The PowerVlEW HD -22 is the industry's first robotic PTZ camera to use the new MOS 1/2.8- Progressive Scan imaging sensor. By suppressing uneven brightness, the HD -22 provides an unmatched low -light performance of 0.4 LUX and a Super Sharp Detail technology for auto - sharpening fuzzy images. Vaddio's AutoPresenter is designed to make it _ easier to present and create content in the classroom by combining the automation of people and content in one easy -to -use technology. The ability to control PTZ cameras, switch up to six types of content (video, document camera, whiteboard, PC, etc.) and display a PIP makes AutoPresenter the most vital piece of equipment in a virtual classroom. The AutoPresenter can switch up to six video inputs in analog component HD (720p/1080i/1080p), RGBHV (up to 1920 x 1200) and SD video (NTSC and PAL). Individual video transitions including fades, wipes and dissolves can be programmed as required, while each video input can be up /down converted to create a common aspect ratio and resolution. An additional output converter will convert YPbPr component video to a DVI /HDMI digital output for integrating with Cisco and Polycom codecs. The AutoPresenter allows the presenter to automate up to 72 predetermined presets for any type of content (video, document camera, whiteboard, PC, etc.). The PIP option allows any of these types of content to be shown at five different screen positions, in three different sizes within each preset. The WEBBi, a single web -based server appliance with a universal browser -based control panel designed to control all of your EasyUSB devices. Instead of installing a complex custom control system, all of your cameras, switchers and audio. The WEBBi Browser Control Panel screen allows the user to adjust the volume and MicPOD output levels; switch video sources; pan, tilt and zoom your PTZ camera and store and recall camera presets. Because it's controlled through a browser, you can use a PC, tablet, smartphone, wireless mouse, keypad — it doesn't matter. The WEBBi controls are activated via mouse or touchpad — so if you have a browser, you can control it. Designed as a truly plug- and -play solution, simply plug the WEBBi into your Ethernet network, follow the easy setup menu in the startup screen to activate the devices you want controlled, and you are now ready to start controlling your system. It is that simple. Vaddio's AV Bridge provides integrators the ability to integrate soft codecs such as Skype, Cisco Jabber, Microsoft Lync, as well as many more, into their traditional AV designs. The AV Bridge provides the digital USB gateway to allow the integration of PRO audio and video equipment into any PC software application. Based on UVC /UAC USB standards, no special USB drivers need to be installed, and as a result, it works seamlessly with any software application running on any operating system that supports USB 2.0 devices. Whether you want to do a Skype video call or need to set up lecture capture using Panopto's software lecture application, the AV Bridge provides the USB connection to your AV system. Want to record or stream a meeting? Use the recording and streaming software of your choice — and AV Bridge will connect the audio and video sources. The AV Bridge can support switchable balanced or unbalanced audio — and switchable HDMI, RGBHV, SD or HD component video inputs. Video inputs can be up or down converted as required. Outputs include USB 2.0 with HD UVC /UAC device support - or an Ethernet network interface for both IP control and streaming, supporting RTSP and HLS streaming clients. The AV Bridge makes it simple to encode, capture and stream your AV content through a variety of PC applications or directly to the network. You now have a true digital gateway to capture, record and stream those legacy analog solutions. Two (2) Camera Option with Camera Control Item Qty Total Qty per Room Manufacturer Model # Description Price Each Price Total Video System 1.00 2 2 Vaddio 999- 6965 -000 Vaddio PowerVIEW HD -22 SR $ 4,641.00 $ 9,282.00 2.00 1 1 Vaddio 999 - 5675 -000 AutoPresenter- Pan /Tilt /Zoom Camera Control $ 4,390.00 $ 4,390.00 3.00 1 1 Vaddio 999 -8700 -000 WEBBi - Web Controller $ 838.00 $ 838.00 4.00 1 1 Vaddio 999 - 8210 -000 AV Bridge - HD Video Encoder $ 1,692.00 $ 1,692.00 5.00 2 2 Vaddio 998- 9000 -200 DomeVIEW HD Indoor Flush Mount Dome Kit $ 561.00 $ 1,122.00 6.00 1 1 Vaddio 998- 6000 -004 Rack Mount Kit to WEBBi $ 50.00 $ 50.00 7.00 1 1 CVI CVI Misc. Cabling, Connectors and Installation $ 537.00 $ 537.00 SUMMARY I EACH TOTAL EQUIPMENT & SHIPPING TOTALI $ 17,911.00 INTEGRATION SERVICES TOTALI $ 2,789.00 SYSTEM SUB -TOTAL W/O TAX $ 20,700.00 One (1) Camera Option, Fixed Image Item Qty Total Qty per Room Manufacturer Model # Description Price Each Price Total 1.00 1 1 NEC E554 Single Camera System $ 1,236.00 $ 1,236.00 1.00 1 1 Vaddio 999 - 6965 -000 Vaddio PowerVIEW HD -22 SR $ 4,641.00 $ 4,641.00 2.00 1 1 Vaddio 999 - 8700 -000 WEBBi - Web Controller $ 838.00 $ 838.00 3.00 1 1 Vaddio 999 - 8210 -000 AV Bridge - HD Video Encoder $ 1,692.00 $ 1,692.00 4.00 1 1 Vaddio 998- 9000 -200 DomeVIEW HD Indoor Flush Mount Dome Kit $ 561.00 $ 561.00 5.00 1 1 Vaddio 998- 6000 -004 Rack Mount Kit fo WEBBi $ 50.00 $ 50.00 6.00 1 1 CVI CVI Misc. Cabling, Connectors and Installation $ 240.00 $ 240.00 SUMMARY EACH TOTAL EQUIPMENT & SHIPPING TOTAL $ 8,022.00 INTEGRATION SERVICES TOTAL $ 1,849.00 SYSTEM SUB -TOTAL W/O TAX $ 9,871.00 Confidence Monitor and /or Lobby Monitor (priced for one location) Item Qty Total Qty per Room Manufacturer Model # Description Price Each Price Total 1.00 1 1 NEC E554 55 "Commercial LED $ 1,236.00 $ 1,236.00 2.00 1 1 Chief LTAU Uniw:rsal wall mount with tilt $ 147.00 $ 147.00 3.00 1 1 Shipping $ 100.00 $ 100.00 4.00 1 1 FSR DR- PCM -H23M 75' Plenum rate HDMI Cable $ 285.00 $ 285.00 5.00 1 1 CVI CVI Misc. Cabling, Connectors and Installation $ 60.00 $ 60.00 SUMMARY EACH TOTAL EQUIPMENT & SHIPPING TOTAL $ 1,828.00 INTEGRATION SERVICES TOTAL! $ 728.00 SYSTEM SUB -TOTAL W/O TAX $ 2,558.00 Limitations and Exclusions 1. Client shall be responsible for dedicated electrical A/C power and conduits (as required) to all specified locations. All A/V conduits shall be dedicated for Comp View wiring and of adequate size. 2. Client shall be responsible for all LAN and CCTV cable and connections. 3. Client shall be responsible for modifications to ceilings, walls, finish work and custom paint finishes (if required). 4. Client and Comp View shall agree upon project schedule. Client shall provide access to facility, furniture and owner furnished equipment (O.F.E.) in accordance with that schedule. 5. Unless otherwise specified in this document, customer shall supply all computer equipment. Including but not limited to: desktop computers, laptops, and network hardware. 6. Equipment and labor prices are estimated based on the project detailed in this signed document. Any changes or additions to the project shall affect the cost. Client Authorization I, , acting as a representative of City of Corcoran, agree that the information contained in this scope of work is accurate, and represents intent and detail for, goods and /or services provided as referenced to this document. Client Representative Date STAFF REPORT Agenda Item. 11 e. Council Meeting: Prepared By: July 10, 2014 Brad Martens Topic: Action Required: Resolution 2014 -37 Providing for the Approval Issuance and Sale of Bonds Summary: Agenda item 10b. at the July 10, 2014 City Council meeting awards the bid for utility work related to the Ravinia development. In order to finance the project General Obligation Utility Revenue Bonds are to be issued to cover these costs as well as $250,000 towards the Public Works facility related to the sewer and water system. Attached to this report is a Finance Plan Summary as well as the resolution approving the issuance and sale of the bonds. If approved, proposals will be opened on the morning of July 24, 2014 and considered at that evenings City Council meeting. The anticipated closing date is August 14, 2014. Financial /Budget: The total issuance is $3,140,000 • Water and sewer infrastructure: $2,800,000* • Public Works facility costs: $250,000 • Issuance /Underwriting /Rounding: $90,000 *Estimated costs are $2,520,000; staff is issuing debt for $2,800,000 to allow for any possible alterations /change proposals which may be required to complete the project. Bonds will be paid over 20 years out of the water and sewer funds as shown in Attachment A of the finance Plan Summary. Alignment with Values: This item relates to the following adopted values: Excellence and Quality in the Delivery of Services We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost - effective, and friendly manner. Fiscal Responsibility We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Page 2 Options: 1. Approve Resolution 2014 -37 Providing for the Issuance and Sale of Approximately $3,140,000 General Obligation Utility Revenue Bonds, Series 2014B 2. Send back to staff for further review. Recommendation: Approve Resolution 2014 -37 Providing for the Issuance and Sale of Approximately $3,140,000 General Obligation Utility Revenue Bonds, Series 2014B Council Action: Consider a motion to approve Resolution 2014 -37 Providing for the Issuance and Sale of Approximately $3,140,000 General Obligation Utility Revenue Bonds, Series 2014B Attachments: 1. Finance Plan Summary 2. Resolution 2014 -37 FINANCE PLAN SUMMARY FOR CITY OF CORCORAN, MINNESOTA $3,140,000 GENERAL OBLIGATION UTILITY REVENUE BONDS, SERIES 2014B NORTHLAND 10 SECURITIES 45 South 7f Street Suite 2000 Minneapolis, MN 55402 612- 851 -5900 800 - 851 -2920 July 10, 2014 City of Corcoran, Minnesota $3,140,000 General Obligation Utility Revenue Bonds, Series 2014B FINANCING OVERVIEW This Finance Plan Summary describes the recommended terms and process for the issuance of the following bond issue: • $3,140,000 General Obligation Utility Revenue Bonds, Series 2014B PURPOSE The Bonds will be issued to finance (i) water and sewer improvements within the City and (ii) to fund remaining projects costs of the public works facility. The total utility costs are estimated by the City to be $2,800,000 and the remaining costs for the public works facility is $250,000. The projects costs including the costs of issuing the Bonds total $3,140,000. A detailed illustration of the expected sources and uses of funds is illustrated below. Total Issue Sources And Uses Dated 08/01120141 Delivered 08/01/2014 Water & Public Sewer Work Bldg Issue Portion Portion Summary Sources Of Funds Par Amount of Bonds $2,885,000.00 $255,000.00 $3,140,000.00 Total Sources $2,885,000.00 $255,000.00 $3,140,000.00 Uses Of Funds Total Underwriter's Discount (1.500 %) 43,275.00 3,825.00 47,100.00 Costs of Issuance 37,137.48 3,282.52 40,420.00 Deposit to Project Construction Fund 2,800,000.00 250,000.00 3,050,000.00 Rounding Amount 4,587.52 (2,107.52) 2,480.00 Total Uses $2,885,000.00 $2.55,000.00 $3,140,000.00 611 KIr ILIA A 0)_ C i'L�t e l I am to] H I wo The Bonds will be issued pursuant to the authority of Minnesota Statutes Chapter 475 and Chapter 444. Page 2 NORTHLANDSECURITIES DEBT SERVICE STRUCTURE The detailed debt structure (Appendix A) reflects level debt service payments in years 2016 through 2035 for the Water and Sewer portion and level debt service payments in the years 2016 through 2030 for the Public Works portion of the Bonds. The illustration below assumes an average interest rate on the bonds of 3.38% and an all inclusive cost of 3.63 %. SECURITY & SOURCE OF REPAYMENT The Bonds will be a general obligation of the City of Corcoran. The City expects water and sewer revenues to be sufficient to cover the principal and interest payments on the Bonds. First interest payment will be due August 1, 2015 and semiannually thereafter on February 1 and August 1. RELATED CONSIDERATIONS • Bank Qualification - We understand the City (in combination with any subordinate taxing jurisdictions or debt issued in the City's name by 501c3 corporations) anticipates issuing $10.OM or less in tax - exempt debt during this calendar year. Therefore the bonds will be designated as "bank qualified" obligations pursuant to Federal Tax Law. • Arbitrage and Rebate — Because the City will not have issued more than $S.OM in tax - exempt bonds in calendar year 2014 so the City will qualify for the Small Issuer Exemption in order to exempt the Series 2014B proceeds from rebate. This exemption from rebate does not eliminate the need to comply with other arbitrage regulations governing the investment of bond proceeds and debt service funds. In particular, the City should become familiar with the requirements for maintaining a "bona fide" debt service fund. These requirements will be explained in the bond transcript following closing. • Continuing Disclosure - Because this issue is more than $1,000,000, and the City's outstanding debt is less than $10.OM, it is subject to the Securities and Exchange Commission's limited continuing disclosure requirements. Northland Securities is prepared to assist the City in this capacity. Page 3 NORTHLANDSECURITIES SUMMARY OF RECOMMENDED TERMS 1. Type of Bond Sale 2. Proposals Received 3. Council Consideration 4. Statutory Authority Public Offering - Sealed Bids Thursday, July 24, 2014 @ 10:30 A.M. Thursday, July 24, 2014 @ 7:00 P.M The Bonds are being issued pursuant to Minnesota Statutes 475 and 444. 5. Repayment Term The Bonds will mature annually each February 1, 2016 - 2035. Interest on the Bonds will be payable on August 1, 2015 and semiannually thereafter on each February 1 and August 1. 6. Security General Obligation of the City. In addition, water and sewer revenues will be pledged to the debt service payments on the Bonds. 7. Prepayment Option The Bonds maturing February 1, 2023 - 2035 will be subject to prepayment on February 1, 2022 at a price of par plus accrued interest. 8. Tax Status Kennedy & Graven, Chartered, Minneapolis, Minnesota 9. Credit Enhancement The City's general obligation debt is currently rated "A2" by Moody's Investor Services. We will assist the City in securing a rating through Moody's for the Bonds. Page 4 NORTHLANDSECURITIES ATTACHMENT A Debt Service Schedule Date Principal Coupon Interest Total P +I 02/01/2015 - - - - 02/01/2016 85,000.00 0.750% 138,450.00 223,450.00 02/01/2017 135,000.00 1.000% 91,662.50 226,662.50 02/01/2018 135,000.00 1.300% 90,312.50 225,312.50 02/01/2019 135,000.00 1.600% 88,557.50 223,557.50 02/01/2020 140,000.00 1.900% 86,397.50 226,397.50 02/01/2021 140,000.00 2.150% 83,737.50 223,737.50 02/01/2022 145,000.00 2.400% 80,727.50 225,727.50 02/01/2023 145,000.00 2.600% 77,247.50 222,247.50 02/01/2024 155,000.00 2.800% 73,477.50 228,477.50 02/01/2025 160,000.00 2.950% 69,137.50 229,137.50 02/01/2026 165,000.00 3.100% 64,417.50 229,417.50 02/01/2027 165,000.00 3.250% 59,302.50 224,302.50 02/01/2028 170,000.00 3.400% 53,940.00 223,940.00 02/01/2029 175,000.00 3.500% 48,160.00 223,160.00 02/01/2030 180,000.00 3.600% 42,035.00 222,035.00 02/01/2031 170,000.00 3.700% 35,555.00 205,555.00 02/01/2032 175,000.00 3.800% 29,265.00 204,265.00 02/01/2033 180,000.00 3.900% 22,615.00 202,615.00 02/01/2034 190,000.00 4.000% 15,595.00 205,595.00 02/01/2035 195,000.00 4.100 % 7,995.00 202,995.00 Total $3,140,000.00 - $1,258,587.50 $4,398,587.50 Yield Statistics Averaee Coupon rue A 3.5118007% 3.4910669% 3.6306605% Page 5 NORTHLANDSECURITIES City of Corcoran July 10, 2014 County of Hennepin State of Minnesota Extract of Minutes of Meeting of the City Council of the City of Corcoran, Hennepin County, Minnesota Pursuant to due call and notice thereof a regular meeting of the City Council of the City of Corcoran, Hennepin County, Minnesota, was held at the City Hall in the City on Thursday, July 10, 2014, commencing at 7:00 P.M. The following members of the Council were present: and the following were absent: The following resolution was presented by Councilmember its adoption: RESOLUTION NO. 2014-37 who moved RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF APPROXIMATELY $3,140,000 GENERAL OBLIGATION UTILITY REVENUE BONDS, SERIES 2014B BE IT RESOLVED By the City Council of the City of Corcoran, Hennepin County, Minnesota (the "City ") as follows: 1. Background. It is hereby determined that: (a) the City engineer has recommended the construction of various water and sewer improvements within the City and to fund certain costs of improvements to the public works building (the "Project "); (b) the City is authorized by Minnesota Statutes, Chapters 444 and 475 (the "Act ") to issue and sell its general obligation bonds to finance the Project. (c) it is necessary and expedient to the sound financial management of the affairs of the City to issue approximately $3,140,000 General Obligation Utility Revenue Bonds, Series 2014B (the "Bonds ") pursuant to the Act to provide financing for the Proj ect. 2. Sale Authorized. In order to provide financing for the Project, the City will therefore issue and sell the Bonds in the approximate amount of $3,092,900. To provide in part the additional interest required to market the Bonds at this time, additional Bonds will be issued in the amount of $47,100. The amounts cited above are subject to adjustment in accordance with the Notice of Sale. The Bonds will be issued, sold and delivered in accordance with the terms of the following Notice of Sale: (The remainder of this page is intentionally left blank.) 445382v1 MNI CR100 -16 2 NOTICE OF SALE $3,140,000 GENERAL OBLIGATION UTILITY REVENUE BONDS, SERIES 2014B CITY OF CORCORAN, MINNESOTA (Book -Entry Only) NOTICE IS HEREBY GIVEN that these Bonds will be offered for sale according to the following terms: TIME AND PLACE: Proposals will be opened by the City's Administrator, or designee, on Thursday, July 24, 2014, at 10:30 A.M., CT, at the offices of Northland Securities, Inc., 45 South 7th Street, Suite 2000, Minneapolis, Minnesota 55402. Consideration of the Proposals for award of the sale will be by the City Council at its meeting at the City Offices beginning Thursday, July 24, 2014 at 7:00 P.M., CT. SUBMISSION OF PROPOSALS Proposals may be: a) submitted to the office of Northland Securities, Inc., b) faxed to Northland Securities, Inc. at 612- 851 -5918, c) for proposals submitted prior to the sale, the final price and coupon rates may be submitted to Northland Securities, Inc. by telephone at 612- 851 -5900 or 612- 851 -4945, or d) submitted electronically. Notice is hereby given that electronic proposals will be received via PARITYTM, or its successor, in the manner described below, until 10:30 A.M., CT, on Thursday, July 24, 2014. Proposals may be submitted electronically via PARITYTM or its successor, pursuant to this Notice until 10:30 A.M., CT, but no Proposal will be received after the time for receiving Proposals specified above. To the extent any instructions or directions set forth in PARITYTM, or its successor, conflict with this Notice, the terms of this Notice shall control. For further information about PARITYTM, or its successor, potential bidders may contact Northland Securities, Inc. or i -Deal° at 1359 Broadway, 2nd floor, New York, NY 10018, telephone 212- 849 -5021. Neither the City nor Northland Securities, Inc. assumes any liability if there is a malfunction of PARITYTM or its successor. All bidders are advised that each Proposal shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds regardless of the manner in which the Proposal is submitted. BOOK -ENTRY SYSTEM The City reserves the right to increase or decrease the principal amount of the Bonds. Any such increase or decrease will be made in multiples of $5,000 and may be made in any maturity. If any maturity is adjusted, the purchase price will also be adjusted to maintain the same gross spread. 445382v1 MNI CR100 -16 3 The Bonds will be issued by means of a book -entry system with no physical distribution of bond certificates made to the public. The Bonds will be issued in fully registered form and one bond certificate, representing the aggregate principal amount of the Bonds maturing in each year, will be registered in the name of Cede & Co. as nominee of Depository Trust Company ( "DTC "), New York, New York, which will act as securities depository of the Bonds. Individual purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single maturity through book entries made on the books and records of DTC and its participants. Principal and interest are payable by the City through Northland Trust Services, Inc. Minneapolis, Minnesota (the "Paying Agent /Registrar "), to DTC, or its nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners by participants will be the responsibility of such participants and other nominees of beneficial owners. The successful bidder, as a condition of delivery of the Bonds, will be required to deposit the bond certificates with DTC. The City will pay reasonable and customary charges for the services of the Paying Agent/Registrar. August 1, 2014 DATE OF ORIGINAL ISSUE OF BONDS AUTHORITY /PURPOSE /SECURITY The Bonds are being issued pursuant to Minnesota Statutes, Chapters 444 and 475, as amended. Proceeds will be used to finance water and sewer improvements within the City and to fund the remaining project costs for the Public Works building and to pay the costs of issuance of the Bonds. The Bonds are payable from net revenues of the City's water and sewer utilities. The full faith and credit of the City has also pledged to their payment and the City has validly obligated itself to levy ad valorem taxes in the event of any deficiency in the debt service account established for this issue. INTEREST PAYMENTS Interest is due semiannually on each February 1 and August 1, commencing August 1, 2015, to registered owners of the Bonds appearing of record in the Bond Register as of the close of business on the fifteenth day (whether or not a business day) of the calendar month preceding such interest payment date. 445382v1 MNI CR100 -16 4 MATURITIES Principal is due annually on February 1, inclusive, in each of the years and amounts as follows: Year Amount Year Amount Year Amount 2016 $85,000 2023 $145,000 2030 $180,000 2017 135,000 2024 155,000 2031 170,000 2018 135,000 2025 160,000 2032 175,000 2019 135,000 2026 165,000 2033 180,000 2020 140,000 2027 165,000 2034 190,000 2021 140,000 2028 170,000 2035 195,000 2022 145,000 2029 175,000 Proposals for the Bonds may contain a maturity schedule providing for any combination of serial bonds and term bonds, subject to mandatory redemption, so long as the amount of principal maturing or subject to mandatory redemption in each year conforms to the maturity schedule set forth above. INTEREST RATES All rates must be in integral multiples of 1 /20th or 1 /8th of 1 %. Rates must be in level or ascending order. All Bonds of the same maturity must bear a single uniform rate from date of issue to maturity. ADJUSTMENTS TO PRINCIPAL AMOUNT AFTER PROPOSALS The City reserves the right to increase or decrease the principal amount of the Bonds. Any such increase or decrease will be made in multiples of $5,000 and may be made in any maturity. If any maturity is adjusted, the purchase price will also be adjusted to maintain the same gross spread. Such adjustments shall be made promptly after the sale and prior to the award of Proposals by the City and shall be at the sole discretion of the City. The successful bidder may not withdraw or modify its Proposal once submitted to the City for any reason, including post - sale adjustment. Any adjustment shall be conclusive and shall be binding upon the successful bidder. OPTIONAL REDEMPTION Bonds maturing on February 1, 2023 through 2035 are subject to redemption and prepayment at the option of the City on February 1, 2022 and any date thereafter, at a price of par plus accrued interest. Redemption may be in whole or in part of the Bonds subject to prepayment. If redemption is in part, the maturities and principal amounts within each maturity to be redeemed shall be determined by the City and if only part of the Bonds having a common maturity date are called for prepayment, the specific Bonds to be prepaid shall be chosen by lot by the Bond Registrar. 445382v1 MNI CR100 -16 5 CUSIP NUMBERS If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but neither the failure to print such numbers on any Bond nor any error with respect thereto shall constitute cause for a failure or refusal by the successful bidder thereof to accept delivery of and pay for the Bonds in accordance with terms of the purchase contract. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the successful bidder. DELIVERY Delivery of the Bonds will be within forty days after award, subject to an approving legal opinion by Kennedy & Graven Chartered, Bond Counsel. The legal opinion will be paid by the City and delivery will be anywhere in the continental United States without cost to the successful bidder at DTC. TYPE OF PROPOSAL Proposals of not less than $3,092,900 (98.50 %) and accrued interest on the principal sum of $3,140,000 must be filed with the undersigned prior to the time of sale. Proposals must be unconditional except as to legality. Proposals for the Bonds should be delivered to Northland Securities, Inc. and addressed to: Brad Martens, City Administrator Corcoran City Hall 8200 County Road 116 Corcoran, Minnesota 55340 A good faith deposit (the "Deposit ") in the amount of $62,800 in the form of a federal wire transfer (payable to the order of the City) is only required from the apparent winning bidder, idder, and must be received within two hours after the time stated for the receipt of Proposals. The apparent winning bidder will receive notification of the wire instructions from the Municipal Advisor promptly after the sale. If the Deposit is not received from the apparent winning bidder in the time allotted, the City may choose to reject their Proposal and then proceed to offer the Bonds to the next lowest bidder based on the terms of their original proposal, so long as said bidder wires funds for the Deposit amount within two hours of said offer. The City will retain the Deposit of the successful bidder, the amount of which will be deducted at settlement and no interest will accrue to the successful bidder. In the event the successful bidder fails to comply with the accepted Proposal, said amount will be retained by the City. No Proposal can be withdrawn after the time set for receiving Proposals unless the meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been made. 445382v1 MNI CR100 -16 6 I ..: 1 The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost (TIC) basis. The City's computation of the interest rate of each Proposal, in accordance with customary practice, will be controlling. In the event of a tie, the sale of the Bonds will be awarded by lot. The City will reserve the right to: (i) waive non - substantive informalities of any Proposal or of matters relating to the receipt of Proposals and award of the Bonds, (ii) reject all Proposals without cause, and (iii) reject any Proposal which the City determines to have failed to comply with the terms herein. INFORMATION FROM SUCCESSFUL BIDDER The successful bidder will be required to provide, in a timely manner, certain information relating to the initial offering price of the Bonds necessary to compute the yield on the Bonds pursuant to the provisions of the Internal Revenue Code of 1986, as amended. OFFICIAL STATEMENT By awarding the Bonds to any underwriter or underwriting syndicate submitting a Proposal therefor, the City agrees that, no more than seven business days after the date of such award, it shall provide to the senior managing underwriter of the syndicate to which the Bonds are awarded, the Final Official Statement in an electronic format as prescribed by the Municipal Securities Rulemaking Board (MSRB). LIMITED CONTINUING DISCLOSURE CERTIFICATE The City will covenant in the resolution awarding the sale of the Bonds and in a Continuing Disclosure Certificate to provide, or cause to be provided, annual financial information, which information is customarily prepared by the City and is publically available, including audited financial statements of the City, and notices of certain material events, as required by SEC Rule 15c2 -12. BANK QUALIFICATION The City will designate the Bonds as qualified tax - exempt obligations for purposes of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended. BOND INSURANCE AT UNDERWRITER'S OPTION If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment therefor at the option of the successful bidder, the purchase of any such insurance policy or the issuance of any such commitment shall be at the sole option and expense of the successful bidder of the Bonds. Any increase in the costs of issuance of the Bonds resulting from such purchase of insurance shall be paid by the successful bidder, except that, if the City has requested and received a rating on the Bonds from a rating agency, the City will pay that rating fee. Any other 445382v1 MNI CR100 -16 7 rating agency fees shall be the responsibility of the successful bidder. Failure of the municipal bond insurer to issue the policy after the Bonds have been awarded to the successful bidder shall not constitute cause for failure or refusal by the successful bidder to accept delivery on the Bonds. The City reserves the right to reject any and all Proposals, to waive informalities and to adjourn the sale. Dated: July 10, 2014 BY ORDER OF THE CORCORAN CITY COUNCIL /s/ Brad Martens City Administrator Additional information may be obtained from: Northland Securities, Inc. 45 South 7h Street, Suite 2000 Minneapolis, Minnesota 55402 Telephone No.: 612- 851 -5900 445382v1 MNI CR100 -16 8 3. Authority of Municipal Advisor. Northland Securities, Inc. is authorized and directed to negotiate the Bonds in accordance with the foregoing Notice of Sale. The City Council will meet at 7:00 P.M. on Thursday, July 24, 2014, to consider proposals on the Bonds and take any other appropriate action with respect to the Bonds. 4. Authority of Bond Counsel. The law firm of Kennedy & Graven, Chartered, as bond counsel for the City, is authorized to act as bond counsel and to assist in the preparation and review of necessary documents, certificates and instruments relating to the Bonds. The officers, employees and agents of the City are hereby authorized to assist Kennedy & Graven, Chartered in the preparation of such documents, certificates, and instruments. 5. Covenants. In the resolution awarding the sale of the bonds the City Council will set forth the covenants and undertakings required by the Act. 6. Official Statement. In connection with the sale of the Bonds, the officers or employees of the City are authorized and directed to cooperate with Northland Securities, Inc. and participate in the preparation of an official statement for the Bonds and to execute and deliver it on behalf of the City upon its completion. (The remainder of this page is intentionally left blank.) 445382v1 MNI CR100 -16 9 The motion for the adoption of the foregoing resolution was duly seconded by Councilmember , and upon vote being taken thereon the following members voted in favor of the motion: and the following voted against: whereupon the resolution was declared duly passed and adopted. 445382v1 MNI CR100 -16 10 STATE OF MINNESOTA ) COUNTY OF HENNEPIN ) CITY OF CORCORAN ) I, the undersigned, being the duly qualified and acting City Clerk of the City of Corcoran, Minnesota, hereby certify that I have carefully compared the attached and foregoing extract of minutes of a regular meeting of the City Council of the City held on Thursday, July 10, 2014, with the original minutes on file in my office and the extract is a full, true and correct copy of the minutes, insofar as they relate to the issuance and sale of approximately $3,140,000 General Obligation Utility Revenue Bonds, Series 2014B of the City. 2014. WITNESS My hand as City Clerk and the corporate seal of the City this l Olh day of July, City Clerk City of Corcoran, Minnesota (SEAL) 445382v1 MNI CR100 -16