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Home My WebLink About2014-06-12 - Council MinutesCity of Corcoran City Council Meeting Minutes June 12, 2014 — 7:00 PM The Corcoran City Council met on June 12, 2014, at City Hall in Corcoran, Minnesota. Present were, Mayor Guenthner, Councilor Asleson, Councilor Cossette, Councilor Lynch, and Councilor Thomas. Also present were City Administrator Martens, City Planner Lindahl, City Engineer Torve, City Engineer Vander Top, City Attorney Carson, Public Works Superintendent Meister, Director of Public Safety Gormley, and City Clerk Heinecke. Mayor Guenthner called the meeting to order at 7:00 pm 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval Motion: made by Cossette, seconded by Asleson to approve the agenda as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) 4. Open Forum Chuck Lymangood 8105 Co Rd 116, Advised the council it would be his preference to have council adopt all of the claims absent the attorney billing. The issue is with respect to the auditor findings related to time period for payment (2013 -001). The Carson, Clelland & Schreder amount of $28.86 is being paid late without interest. Mr. Lymangood suggested not paying the $28.86 claim, calling the State Auditor and having the City Administrator report on a resolution. 5. Dust Control Public Hearing Mayor Guenthner opened the Dust Control Public Hearing at 7:08 pm City Engineer Vince VanderTop presented the 2014 Dust Control report. Judy Herwig 9410 Fox Valley Dr., Asked if non - residential property on dust controlled roads are assessed for dust control? Per Mr. VanderTop, traditionally non - residential property has not been included in the assessment. Ms. Herwig further stated, the applied gravel has a lot of clay, not enough rock for the road to hold up with the calcium chloride application. Mr. Meister indicated the gravel is acting as expected and will improve with dry weather. Paul Boehmer 19104 Gleason Rd, Confirmed Gleason Rd will not be included in the 2014 dust control assessment. Motion: made by Thomas, seconded by Asleson to close the public hearing. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) Council will continue the discussion of general fund contribution after the application is completed. 6. Consent Agenda a. Draft Minutes of May 22, 2014 Council Meeting Motion: made by Cossette, seconded by Thomas to approve the Draft Minutes of May 22, 2014 Council Meeting. Voting Aye: Cossette, Lynch, and Thomas Abstain: Guenthner, Asleson (Motion carried 3:0) Mayor Guenthner and Council Asleson were absent from the May 22, 2014 council meeting. b. Liquor License Resolution 2014 -30 c. NW Trails Sponsorship Resolution 2014 -29 Motion: made by Cossette, seconded by Thomas to approve the consent agenda items 6b. Liquor License Resolution 6c. NW Trails Sponsorship Resolution as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas City of Corcoran City Council Meeting Minutes June 12, 2014 — 7:00 PM (Motion carried 5:0) d. Waive Fees — Three Rivers Park District Trailhead Project Motion: made by Cossette, seconded by Asleson to approve Waiving Fees — Three Rivers Park District Trailhead Project. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) e. Fire Marshal Appointment — Loren Kohnen Resolution 2014 -31 Motion: made by Lynch, seconded by Thomas to approve Resolution 2014 -31 "Fire Marshal Appointment' as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) 7. Claims as Presented a. Escrow Claims (Fund #500). Motion: made by Thomas, seconded by Cassette to approve escrow claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) b. All Other Financial Claims Motion: made by Thomas, seconded by Cossette to approve all other financial claims as presented. Councilor Thomas suggested removing $28.86 Carson, Clelland, Schrader claim. City Clerk Heinecke explained the circumstances of the payment outside the required 35 days. City Attorney Jeff Carson waived any interest due on the $28.86 late payment, indicating it is not necessary to spend more time researching the statute. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) 8. Staff Reports / Memos /Commissions a. Ag Preserve Programs Summary report received. No action required. 9. Planning Business / Landform a. Lano Equipment at 23580 Highway 55 Site Plan Amendment for Cold Storage (PID 31 -119- 23 -34 -0007) (13 -006) report by City Planner Lindahl. Council discussed. Motion: made by Thomas, seconded by Asleson to approve Resolution 2014 -27 "Approving a Site Plan Modification for a New Accessory Building for Lano Equipment' as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) b. Schendel Comprehensive Plan Amendment and PUD Sketch Plan (city file 14 -005) (tabled at 3/27/14 meeting — 120 days expires 6/18/14) report by City Planner Lindahl. Council discussed and took comments from David Newman of Peachtree Partners, Pat Hank 9425 Trail Haven Rd, Dave Knodell 20305 Co Rd 50, and David Foy 8115 Co Rd 116. Motion: made by Thomas, seconded by Asleson to approve Resolution 2014 -14 "Approving a Comprehensive Plan Amendment for Property Located at 20400 County Rd 10 (213- 119- 23 -42- 0003) (city file 14 -005) as presented on the council desk. Council discussed. Motion To Amend: made by Cossette, seconded by Thomas to amend Resolution 2014 -14 "Approving a Comprehensive Plan Amendment for Property Located at 20400 County Rd 10 (213- 119 -23 -42 -0003) (city file 14 -005) to remove language in the Preamble Paragraph Four, "and subject to the following conditions" "should and" and "the request'. The Preamble Paragraph Four as amended will read, "NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA, that it hereby does approve a comprehensive plan amendment which includes a land use plan amendment and a sanitary sewer staging plan amendment for the above referenced parcel, based on the following findings:" City of Corcoran City Council Meeting Minutes June 12, 2014 - 7:00 PM Council discussed. Voting Aye: Guenthner, Asleson, Cossette, and Thomas Voting Nay: Lynch (Motion To Amend carried 4:1) Councilor Lynch clarified that her no vote is based on the applicant not providing a compelling case to change the parcel if it's not based on their development. Further Councilor Lynch clarified she is not against development. Motion To Amend: made by Cossette, seconded by Asleson to amend Resolution 2014 -14 "Approving a Comprehensive Plan Amendment for Property Located at 20400 County Rd 10 (213- 119 -23 -42 -0003) (city file 14 -005) to add "and Mixed" before "Residential" in the language in the first Whereas clause. Voting Aye: Guenthner, Asleson, Cossette, and Thomas Voting Nay: Lynch (Motion To Amend carried 4:1) Council voted on the amended Resolution 2014 -14 Voting Aye: Guenthner, Asleson, Cossette, and Thomas Voting Nay: Lynch (Motion carried 4:1) Revised sketch plan proposal report by Planner Lindahl. Council discussed, no action required. 10. Unfinished Business a. Hope Center— Community Center in Maple Hill Estates report by City Administrator Martens. Council discussed. Motion: made by Thomas, seconded by Asleson to approve the Community Center Financial Access Agreement, Agreement for Community Center Program Management and Facility Construction, Construction bid from BV Construction, Inc. in the amount of $276,000.00, and amended bid from BV Construction, Inc. in the amount of $308,000.00 as presented by staff. Voting Aye: Guenthner, Asleson, Cossette, and Thomas Voting Nay: Lynch (Motion carried 4:1) Councilor Lynch comment "the reason for my vote is that I support the concept of the center and the community support and passion of all the people involved that advocated but. I am concerned about the city borrowing money for what I perceive as a private entity. So that is the reason for my vote, not lack of support for the idea." b. Mission, Vision, Values, Strategic Goals report received. Motion: made by Asleson, seconded by Lynch to approve City Mission, Vision, Values Statement and Strategic Goals as discussed. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) c. Public Works Facility Finance Plan report by City Administrator Martens. Council discussed. Motion: made by Thomas, seconded by Lynch to approve the Public Works Facility Finance Plan as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) d. Ordinance Regulating Public Sanitary Sewer and Water within the City of Corcoran report by City Administrator Martens. Council discussed and provided staff direction. No action required. 11. New Business a. Cain Rd Public Works Facility report by City Administrator Martens. Council discussed. Motion: made by Cossette, seconded by Thomas to approve the request to accept bids and authorize work related to asbestos abatement of 9525 Cain Rd. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) City of Corcoran City Council Meeting Minutes June 12, 2014 — 7:00 PM b. 2015 Budget report presented by City Administrator Martens. Council discussed and provided staff direction. c. Public Works Facility Change Proposals report by City Administrator Martens. Motion: made by Lynch, seconded by Thomas to approve the following change order requests as recommended by the Steering Committee. CMPR021 $ 437.71 CMPR031 $ 3,804.98 CMPR041 $- 3,605.00 Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) d. Rolf Erickson Inc. Contract Proposal received. Motion: made by Asleson, seconded by Thomas to approve the Rolf Erickson Inc. contract proposal as presented. Council discussed. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) 12. Closed Meeting — SE Sewer and Water easement negotiations. City Attorney Carson reported the purpose of the closed meeting to consider negotiations for the SE District sewer and water easement offers for the following properties all located on CSAH 101. 6635 6819 6901 6705 6848 6951 6735 6851 7505 6801 6863 2 unassigned Mayor Guenthner recessed the regular council meeting at 9:54 to convene in closed session. Mayor Guenthner reconvened the regular council meeting at 10:28. In closed session the council received information with respect to the SE District sewer and water easement negotiations and gave direction to City Attorney Carson to continue the negotiations. No formal action was taken. Motion: made by Asleson, seconded by Thomas to adjourn. Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas (Motion carried 5:0) Meeting adjourned at 10:29 pm L�Jo anie Heinecke —City Clerk