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2014-06-12 - Council Agenda Packet - Part 1
Agenda Corcoran City Council June 12, 2014 - 7:00 PM 1. Call to Order/ Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Open Forum 5. Dust Control Public Hearing* 6. Consent Agenda a. Draft Minutes of May 22, 2014 Council Meeting* b. Liquor License Resolution 2014 -30* c. NW Trails Sponsorship Resolution 2014 -29* d. Waive Fees — Three Rivers Park District Trailhead Project* e. Fire Marshal Appointment — Loren Kohnen Resolution 2014 -31* 7. Claims as Presented * a. Escrow Claims (Fund #500) b. All Other Financial Claims 8. Staff Reports / Memos /Commissions a. Ag Preserve Programs Summary* 9. Planning Business / Landform a. Lano Equipment at 23580 Highway 55 Site Plan Amendment for Cold Storage (PID 31 -119- 23 -34 -0007) (13 -006)* b. Schendel Comprehensive Plan Amendment and PUD Sketch Plan (city file 14 -005) (tabled at 3/27/14 meeting — 120 days expires 6/18/14)* 10. Unfinished Business a. Hope Center — Community Center in Maple Hill Estates* b. Mission, Vision, Values, Strategic Goals* c. Public Works Facility Finance Plan* d. Ordinance Regulating Public Sanitary Sewer and Water Within the City of Corcoran* 11. New Business a. Cain Rd Public Works Facility* b. 2015 Budget Discussion* c. Public Works Facility Change Proposals* d. Rolf Erickson Inc. Contract Proposal* 12. Unscheduled Items 13. Closed Meeting — SE Sewer and Water easement negotiations 14. Review of Upcoming Council Meeting Agenda 15. Council Calendar Planning Commission 06/05/14 07/03/14 08/07/14 09/07114 10/02114 Cancelled Cossette Thomas Guenthner Asleson Parks and Trails Commission 06/24/14 07/15/14 08/19/14 09/16/14 10/21/14 Cossette Thomas Guenthner Asleson Lynch 16. Adjournment Agenda Corcoran City Council June 12, 2014 - 7:00 PM *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. 2014 Road Stabilization Program Public Hearing June 12, 2014 Current Data About City Roads (No Changes from 2012) There are 102 miles of roads in the City of Corcoran County Roads = 39 miles Paved Roads = 25 miles Gravel Collector Roads = 27 miles Gravel Neighborhood Roads = 11 miles The City currently provides dust control to: 23.5 miles of Collector Road (added Tessmer) 3.5 miles of Neighborhood Road (c -d -s) 2012 ROAD STABILIZATION PROGRAM 2001 to 2011 — City has participated in costs to complete collector roads ($20,000/yr) Residents along collector roads pay equal share Residents on neighborhood roads pay for their own road 2012 = $35K City participation 2013 = $45K City participation 2014 assumes $40K to $55K City participation 2013 SPECIAL NOTES Adjustments from 2013 Significant material cost increase (23.4% /gallon) Switch from Magnesium to Calcium Chloride Reduce application rates (28.5% decrease) Reevaluate costs to complete specific c -d -s Add Tessmer Road (0.5 Miles) Total Project costs could range from $95K to $110K Collector Rd assessments decreased (4 %) $118 /unit in 2014 vs. $123 /unit in 2013 Could be as low as $80 /unit if full $55K applied to collector road costs. C -D -S assessments mixed 2 2014 Estimated Project Costs The following information is a summary of the 2014 estimated project costs and serves as the basis for the proposed assessments. 2013 Project Costs $102,689.00 Other Revenues $5,868.00 2013 Revenues from City and Assessments $96,821.00 2014 Additional Roads (Tessmer Road) $2,041.00 Material Cost Decrease - Estimated -$3,862.00 2013 Revenues from City and Assessments $95,000.00 Budgeted revenues from assessments $55,000,00 Required City contribution $40,000.00 City budgeted for up to $55K contribution 2013 Assessment Roll for High Density Collector Roads Bechtold Road (Oakdale to CR 117) $ 118 00 10515 to 10545 BECHTOLD RD $ 59.00 22314to22465 RUSH CREEK DR $ 59,00 22362 in 22480 SUNSET LN Trail Haven Road (CR 30 to Oakdale) 8118.00 9710 to 10035 TRAIL HAVEN RD $ 118.00 21580 to 21600 SICORA LN $ 11800 10024 to 21324 MEADOW CIR $11800 21300 to 21427 MEADOW LN $ 11b.00 21400 IL) 21420 CIRCLE LN 3 2013 Assessment Roll for Low Density Collector Roads 4 Bechtold Road [CR Assessment Roll for Local Roads Corcoran Trail 10 to Oakdale) Stie9 Road 911B.00 8600 102985 BECHTOLD RD $ 118.00 19319 to 19880 STIEG RD $ 123.80 Bechtold Road JEFFREY LN $ 24.62 Strehler Road (east CORCORAN TRL E $ 12180 (Strehler to CR 10) WOODLAND LN 5 49.24 of CR 19) CORCORAN TRL W $ 118.00 9395 to 10290 BLCHTOLD RD $ 118.00 7970 to 23335 STREHLER RD $139.17 Cain Road (OR 10 LILY POND LN Strehler Road (west to CR30) $ 121.49 ofCR 19) FOX VALLEY OR $ 116 00 8220 to 9580 CAIN RD $ 118.00 22325 to 23825 STREHLER RD $ 541.20 Cain Road (CR 30 f 1APLE HILL RD $ 85.05 97091a 9927 GARDEN LN to CR117) $ S9 00 23525 STREHLER RD $ 146.00 1ONO to 10855 CAIN RD $ 118.00 Tessmar Road TESSMER RD $ 131.21 9820 t0 9829 CREEK VIEW CIR 23825 $ 118.00 20403 to 20624 RUSH MEADOW LN $ 138.50 Trim Haven Road GARRISON LN $ 131.21 9710 to 9848 RUSH CREEK BLVD $138.50 (CR io to CR 30) GARRISON RD $ 50.00 20705 to 20945 HIDDEN PONDS OR $ 118 00 88501a 9025 TRAIL HAVEN RD $ 59.00 21000 GREENVIEW CT $ 118.00 8800109305 FOXLINE DR $ 29.50 10115 to 10205 HIGHLAND RIDGE RD. $ 116.00 21500 to 21540 TREELINE DR Horseshoe TL (Widow• OI Trial Haven Road Settlers) (CR 59 fo CR 10( $ 118.00 20755 to 21801 HORSESHOE TRL $ 118.00 7875 to 8750 TRAIL HAVEN RD Kalk Road Trail Haven Road (Oakdale to CR117) $ 118.00 7340 to 7885 KALK RD $ 118.00 10104 to 10800 TRAIL HAVEN RD Old Settlers and Willow Drive and 70th Avenue Larkin Road S118.00 6420 to 7203 OLD SETTLERS RD $ 118.00 6280 to 72211 WILLOW DR $ 118.0n 20700 to 20840 79TH AVE $ 59.00 6215 to 6225 WILLOWOR Schutt. Ro.d $ 11&.00 21300 to 21600 LARKIN RD $ 1 18.00 19100 to 15800 SCHUTTE RD $ 118.00 21525 to 21636 NYSTROM LN $ 118 00 21524 to 21645 HOMESTEAD TRL $ 5800 21565 to 21600 CATES LONGHORN RD 4 2014 Assessment Roll for Local Roads Corcoran Trail Jeffrey Lana and Woodland Lane $ 49.24 7720 to 7770 CORCORAN TRL E $ 123.80 10205 to 10221 JEFFREY LN $ 24.62 7775 to 8070 CORCORAN TRL E $ 12180 22107 to 22124 WOODLAND LN 5 49.24 7710 to 7755 CORCORAN TRL W Lily Pond Lane $ 24.62 7780 to 8015 CORCORAN TRL W $139.17 9706 to 9916 LILY POND LN Fox Valley Drive Maple Hill Road $ 121.49 9400 to 9536 FOX VALLEY OR $ 773.15 7800 MAPLE HILL RD Garden Lane $ 541.20 7995 f 1APLE HILL RD $ 85.05 97091a 9927 GARDEN LN Rush Creek Blvd Garrison LN, Garrison RD., Larsen $ 131.21 9820 t0 9829 CREEK VIEW CIR RD $ 138.50 8715 GARRISON LN $ 131.21 9710 to 9848 RUSH CREEK BLVD $138.50 23110to23216 GARRISON RD Sundance Road $ 136.50 23105 to 23417 LARSEN RD $ 72.82 9710 to 10300 SUNDANCE RD Gleason Road $ 220.90 19104 to 19450 GLEASON RD 4 Billing Procedures Pay Assessment in full within 45 days of Council approval: July 281h 2014, if approved this evening Pay Assessment after July 28th but before November 15, 2013 Accrues interest at a rate of 5.50% Through December 31, 2014 If the Assessment is not paid by November 15, 2014, the amount owed will be certified to the County Auditor Amount owed will be added to property taxes to be paid in 2014. Additional interest and a surcharge will be added by the county 2012 Road Stabilization Program Public Comment City of Corcoran City Council Meeting Minutes May 22, 2014 — 7:00 PM 6a. The Corcoran City Council met on May 22, 2014, at City Hall in Corcoran, Minnesota. Present were, Acting Mayor Cossette, Councilor Lynch, and Councilor Thomas. Also present were City Administrator Martens, City Engineer Torve, Director of Public Safety Gormley, City Code Compliance Official Pritchard and City Clerk Heinecke. Mayor Guenthner and Councilor Asleson were excused. Acting Mayor Cossette called the meeting to order at 7:00 pm 1. Call to Order/ Roll Call 2. Pledge of Allegiance 3. Agenda Approval Motion: made by Thomas, seconded by Lynch to approve the agenda as presented with the addition of • Check # 21951 to All Other Financial Claims • Gravel Hauling Resolution 2014 -28 Voting Aye: Cossette, Lynch, and Thomas (Motion carried 3:0) 4. Open Forum Carolyn Holford 9220 Foxline Dr. provided the council with a proposal for paving Trail Haven Rd (Co Rd 10 to Co Rd 30), Treeline Dr and Foxline Dr. Council accepted a resident petition submitted by Ms. Holford, supporting the proposal presented. Staff was directed to review and bring back to council. Greg Hoglund 19220 Hackamore Rd. spoke to the council about drainage on his property from an adjacent property. Mr. Hoglund stated cost of the solution is not an issue; he will pay for the solution and requested an action plan. Staff to review options. Dorothy Theis 9530 Cain Rd., asked if a berm be built on Hackamore Rd and what effect will it have on other properties? Engineer Torve addressed her question. Greg Ebert 6503 Co Rd 101, asked to be notified of any drainage changes. 5. Presentations -None I%b 6. Consent Agenda a. Draft Minutes of May 8, 2014 Council Meeting b. Recycling Fee Forgiveness. Motion: made by Lynch, seconded by Thomas to approve the consent agenda as presented. Voting Aye: Cossette, Lynch, and Thomas (Motion carried 3:0) 7. Claims as Presented a. Escrow Claims (Fund #500) Motion: made by Thomas, seconded by Lynch to approve escrow claims as presented. Voting Aye: Cossette, Lynch, and Thomas (Motion carried 3:0) b. All Other Financial Claims Motion: made by Lynch, seconded by Thomas to approve all other financial claims as presented with the addition of check # 21951. Voting Aye: Cossette, Lynch, and Thomas Page 1 of 3 City of Corcoran City Council Meeting Minutes May 22, 2014 — 7:00 PM 6a. (Motion carried 3:0) 8. Staff Reports / Memos /Commissions a. Planning Update received, no action required. b. Code Compliance Report received, no action required. Code Compliance Official Pritchard noted letters have been sent relating to issues at Maple Hill Estates Mobile Home Park and that a clean -up day at the site is planned. c. Financial Performance Report received, no action required. 9. Planning Business / Landform a. Scherber Ag Preserve report by City Administrator Martens. Motion: made by Thomas, seconded by Lynch to approve Resolution 2014 -26 "Approving a Request for Metropolitan Agricultural Preserve Designation and Initiating Expiration of the Designation for Two Parcels (17- 119 -23 -11 -0001, 08- 119- 23 -42- 0002) ". Council discussed. Voting Aye: Cossette, Lynch, and Thomas (Motion carried 3:0) b. Fox Ridge 2nd Final Plat report by City Administrator Martens. Council received written correspondence from two interested property owners. Motion: made by Thomas, seconded by Lynch to approve Resolution 2014 -25 "Approving the Final Plat for Fox Ridge 2nd Addition Located at 9495 Trail Haven Rd. (09- 119 -23 -41 -0011) (14 -006). Council discussed. Voting Aye: Cossette, Lynch, and Thomas" (Motion carried 3:0) c. Lano Equipment Site Plan Modification report by City Administrator Martens. Council discussed and provided direction for the applicant. Motion: made by Lynch, seconded by Thomas to table Resolution 2014 -27. Voting Aye: Cossette, Lynch, and Thomas (Motion carried 3:0) 10. Unfinished Business a. Mission, Vision, Values Statement, Strategic Goals. City Administrator Martens suggested council table this discussion for a later date when the entire council is present. b. Award contract for CSAH 101 and Gleason Road Turn Lane. Report by City Administrator Martens, with comment from Engineer Torve. Council discussed. Motion: made by Thomas, seconded by Lynch to award a contract for CSAH 101 and Gleason Rd Turn Lane to low bidder Northwest Asphalt. Voting Aye: Cossette, Lynch, and Thomas (Motion carried 3:0) 11. New Business a. Authorization to Solicit Bids for SE Sewer and Water Project report by City Administrator Martens, with comment from Engineer Torve. Council discussed. Motion: made by Lynch, seconded by Thomas to solicit bids for the SE Sewer and Water construction. Voting Aye: Cossette, Lynch, and Thomas (Motion carried 3:0) b. Equipment Purchase — T770 Bobcat Compact Track Loader report by City Administrator Martens. Council discussed. Page 2 of 3 City of Corcoran City Council Meeting Minutes May 22, 2014 — 7:00 PM Motion: made by Thomas, seconded by Lynch to approve purchase of a T770 Compact Track Loader. Voting Aye: Cossette, Lynch, and Thomas (Motion carried 3:0) c. Award Gravel Hauling Contract, Resolution 2014 -28 Motion: made by Thomas, seconded by Lynch to approve Resolution 2014 -28 "Awarding 2014 Gravel Hauling Contract ". Voting Aye: Cossette, Lynch, and Thomas (Motion carried 3:0) made by Thomas, seconded by Lynch to adjourn. Voting Aye: Cossette, Lynch, and Thomas (Motion carried 3:0) Meeting adjourned at 8:37 pm Jeanie Heinecke — City Clerk Page 3 of 3 6a. City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2014-30 Motion By: Seconded By: June 12, 2014 A RESOLUTION APPROVING TOBACCO, BEER, AND LIQUOR LICENSES IN THE CITY OF CORCORAN, MINNESOTA BE IT RESOLVED, by the City Council of the City of Corcoran that the following Tobacco, Liquor, and 3.2 Malt Liquor Licenses are granted effective July 1, 2014, through June 30, 2015, to the following Establishments and Licensees provided appropriate payment, application, and insurance documents are submitted and the Building Inspector approves permanent establishments to insure there are no safety hazards. ESTABLISHMENT Stanchion Bar 10 -50 Club Mama G's Corcoran Bottle Shop Golden Acres Golf Course Shamrock Golf Course Corcoran Lion's Club Storman's Food & Fuel LICENSEE Stanchion Bar, Inc. PJS Holding Company, LLC Mama G's Operations LLC JDT, Inc. of NIN Pheasant Acres Golf Club LICENSES On -Sale Liquor Off -Sale Liquor Special "On -Sale Sunday" On -Sale Liquor Off -Sale Liquor Special "On -Sale Sunday" On -Sale Liquor Off -Sale Liquor Special "On -Sale Sunday" Tobacco Off -Sale Liquor On -Sale Liquor Special "On -Sale Sunday" Shamrock Golf Operations LLC On -Sale 3.2 Liquor Joe Andres On -Sale 3.2 Liquor Norm Burling Tobacco Corcoran Superette LLC Steven Haw Tobacco City of Corcoran County of Hennepin State of Minnesota VOTING AYE ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron RESOLUTION NO. 2014-30 VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron June 12, 2014 Whereupon, said Resolution is hereby declared adopted on this 12th day of June 2014. Ken Guenthner - Mayor ATTEST: Jeanie Heinecke — City Clerk City Seal City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2014 -29 Motion By: Seconded By: June 12, 2014 RESOLUTION SPONSORING THE NORTHWEST TRAILS ASSOCIATION TO ACQUIRE STATE OF MINNESOTA DNR FUNDING (2014 -2015 SEASON) WHEREAS, the City of Corcoran desires to establish a public snowmobile trail in furtherance of its public recreation program; and WHEREAS, the Northwest Trails Association has asked the City of Corcoran to act as a sponsor to help acquire, construct, and maintain its trails; and WHEREAS, the Northwest Trails Association has indicated it will help and assist the City to acquire, construct, and maintain said trail; and WHEREAS, the State of Minnesota offers financial and technical assistance to the City for the construction of an approved trail; that the trail sponsored by Corcoran would be known as the Snowmobile Trails of Northwest Hennepin County. NOW, THEREFORE, BE IT REOLVED BY THE CITY OF CORCORAN: 1. The City of Corcoran shall apply to the State of Minnesota, through the Department of Natural Resources, for financial and technical assistance in accordance with the laws, rules and regulations governing said assistance. 2. If said assistance is granted, the City of Corcoran shall contract with the Northwest Trails Association for the acquisition of the necessary interests in land and the subsequent construction and maintenance of the trail. 3. With the exception of the financial assistance provided by the State contract with the City, the City of Corcoran shall not be liable for any costs incurred by the club. The City shall be responsible only for the allocation of funds to the extent of the actual monies provided through the State contract. VOTING AYE ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 12th day of June, 2014. ATTEST: Jeanie Heinecke — City Clerk Page 1 of 1 Kenneth Guenthner - Mayor City Seal MINNESOTA SNOWMOBILE TRAILS ASSISTANCE PROGRAM MAINTENANCE AND GROOMING APPLICATION GPS Verified Miles of Trail: t Z,5� Degartmad Use Only Verified Miles: Mileage Rate: Amount: ;ionrrcn1D ADVIO VAT Date of Meeting Attended: Recommended: Unit of Government Telephone Number (Include Area Code): ®-7j L orized Signature of Sponsor Title Date _.. __ _ � —_._� __�_r .��. r.�, ,.rti- e7►T*n ter, �r � rnrrn A r nL'CitFT7?C'ii"C 4J, l2d'.RI..C'AiiV1• lax l�l�a r�.�aa.i.:.i,= �. -- - - Authorized Signature For DNR Date Area Trails Supervisor Authorized Signature For DNR Date Regional Parks and Trails Manager Cbecklist/Mandatory Attachments: Certification of Trail Closure /4r' Benchmark ✓ Grooming Logs from the Previous Year v. Sponsor Resolution ✓ Update of Current Trail Alignments T Backup Grooming Plan Revised 3/19010 Proof of Club Non -Profit Status Trail Contact Information Sign Order (if applicable Form) STAFF REPORT /ADMINISTRATION Agenda Item 6d. Council Meeting: Prepared By: June 12, 2014 Mike Pritchard Topic: Action Required: Waive Fees — Three Rivers Park District Approval of Fee Waiver Summary: Three Rivers Park District has submitted a Planning Project ( #14 -010) requesting rezoning, site plan approval, and a variance to add a trailhead facility on a Hennepin County property located at the Southeast corner of County Road 19 and County Road 10. This facility will include a gravel parking lot and restrooms. Three Rivers Park District has asked that the City of Corcoran to waive fees related to Planning Project #14 -010. It is customary for municipalities and Regional Park Districts to waive fees for public projects. (Three Rivers Park District waived permit and review fees for the City of Corcoran's new Public Works Facility located alongside and crossing the regional park trail system.) Financial /Budget: A $2000 escrow will be collected as part of this project to cover all City Consultant time (i.e. Planner, Engineer, and Attorney). Fees to be waived total $1,550 and include: Rezoning - $575, Site Plan - $425, and Variance - $550. Recommendation: Approve Three Rivers Park District request to waive fees for the Lake Independence Regional Trailhead Facility, Planning Project #14 -010. Council Action: Consider a motion to approve Three Rivers Park District request to waive fees for the Lake Independence Regional Trailhead Facility, Planning Project #14 -010. STAFF REPORT Agenda Item 6e. Council Meeting: Prepared By: June 12, 2014 Brad Martens Topic: Action Required: Fire Marshal Appointment — Loren Kohnen Approval Summary: The City of Corcoran utilizes the services of Loren Kohnen, Metro West Inspections to approve plans related to fire suppression infrastructure as well as to complete fire inspections when required. While Mr. Kohnen has been providing this service for quite some time it has come to the attention of staff that a formal appointment should take place. Staff has attached a resolution to that affect and requests City Council approval. Financial /Budget: N/A Options: 1. Appoint Loren Kohnen as Fire Marshal for the City of Corcoran. 2. Send back to staff for further review. Recommendation: Approve Resolution 2014 -31 appointing Loren Kohnen as Fire Marshal for the City of Corcoran. Council Action: Approve Resolution 2014 -31 appointing Loren Kohnen as Fire Marshal for the City of Corcoran. Attachments: 1. Resolution 2014 -31 appointing Loren Kohnen as Fire Marshal for the City of Corcoran. City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2014 -31 Motion By: Seconded By: RESOLUTION APPOINTING CITY FIRE MARSHAL June 12, 2014 WHEREAS, the City of Corcoran (City) is required to make annual appointments to various commissions within the organization of the City, as well as other defined organizational items as defined by State Statute and City Codes. NOW THEREFORE, BE IT RESOLVED that the City hereby makes the following appointment for the year 2014. ATTEST: CITY FIRE MARSHAL Loren Kohnen — Metro West Inspection Services VOTING AYE ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron Whereupon, said Resolution is hereby declared passed on this 12th day of June 2014 Jeanie Heinecke, City Clerk Page 1 of 1 Ken Guenthner, Mayor City Seal FINANCIAL CLAIMS Agenda Item 7a -b Council Meeting Date: Juno 12, 2014 Prepared By: jheinecke CHECK RANGE 21951 - 22014 Paid to Amount #21951 Nelson Auto approved 05/22/14 Net Payroll PR10 32,515.12 Agenda Item: 7a. FUND #500 Escrow Claims Paid to Amount Project name Carson, Clelland & Schreder 1,026.66 Lennar- PUDIFinal Plat Carson, Clelland & Schreder 490,00 Lennar - Design Carson, Clelland & Schreder 1,750.00 Hope Center Crown Castle /Global Acqu 1,266.25 Refund MN Dept Labor 150.00 Hope Center Fcehringer Engineering 1,200.00 Hope Center Rockford Area Schools 1,459.20 Refund SBA Network /Sprint 427.50 Refund Wenck Associates Inc 14,284,30 Lennar - Engineer Plan Review Wenck Associates Inc 13,759.42 Lennar - Desigg Wenck Associates Inc 4,134.00 Lennar - CSAH 101 Turn Lanes Wenck Associates Inc 121.00 Hope Center Total 40,068.33 US Bank - H S A 1,604.92 Total Funds #500 (See attached Check Detail Register) Agenda Item: 7b. ALL OTHER FINANCIAL CLAIMS (See attached Check Detail Register) Total of Auto Deductions TOTAL EXPENDITURES FOR APPROVAL Auto Deductions I Electronic Fund Transfer I Other Disbursements Date Paid to Amount 5115114 Net Payroll PR10 32,515.12 5115114 Payroll Taxes 12,989.69 5115114 Paychex Fee 255,81 5115114 PERA 8,538.64 5115114 Citi Street -457 Deferred Comp 1,462.15 5115114 Citi Street- Health Care Savings 2,129.15 5115114 US Bank - H S A 1,413.38 5119/14 FP Postaiia - Postage purchased 350.00 5130114 Blue Cross Blue Shield 11,630.00 5129114 Net Payroll PR11 31,905.96 5130114 Payroll Taxes 12,535.22 5130114 Paychex Fee 259.56 613114 PERA 8,645.59 613114 Citi Street - 457 Deferred Camp 1,376.60 613114 Citi Street- Health Care Savings 2,129.15 6/3114 US Bank - H S A 1,604.92 Total 129,740.94 * Total amount not reflected in Cash Balance Report $ 1,298,482.50 $ 40,068.33 $ 151,021.68 $ 129,740.94 $ 320,830.95 H:1City Hall InformationlCITY GOVERN MENT%Courdl, Commissions & CommitteeslCouneil InformationlCound[ Claims12014 Claims.xls CITY OF CORCORAN CASH BALANCE REPORT June 4, 2014 Grand Total Cash 2,739,375.80 5,988,916.05 Due to Other Funds INFRASTRUCTURE PLANNING G 402 -20700 (177,920.76) (177,632.76) SHANNON LANE G 417 -20700 (93,344.09) (96,782.09) Total Due to Other Funds (271,27185) (274,414,85) .:.: AC7F,._: Cash GENERAL FUND G 100- 10100 (5,023.30 494,176.63 RESERVES DONATION FUND G 201 -10100 13,108.$9 14,535.15 POLICE DONATION FUND G 202 -10100 1,603.27 1,60178 FIREARMS SAFETY G 204 -10100 (1,759.87) 15720 DWI FORFEITURE FUND G 205 -10100 12,143.38 13,384.28 DRUG FORFEITURE FUND G206-10100 1,170.16 1,169.08 TRUCK SAFETY G 207 -10100 6,59116 5,577.33 ASPHALT MAINTENANCE G 305 -10100 71,547.92 71,481.73 POLICE CAPITAL FUND G 308 - 10100 0.00 10,278 55 DIS - EQUIPMENT CERTS G 309 -10100 (8,403.75) (20,928.69) CO. RD. 19 IMPROVEMENT G 310 -10100 10,037.01 (2,334,52) 2) 2012B PUBLIC WORKS BOND DIS G 311 - 10100 18,885.91 0 TAX INCREMENT FINANCING G 401 -10100 1,900,553.79 1,589,984.35 INFRASTRUCTURE PLANNING G 402 -10100 (0.13) (132.52) FACILITY EXPANSION DIS G 407 -10100 (12,224.41) (34,783.08) PUBLIC WORKS FACILITY G 411 -10100 144,471.80 3,412,000.05 PARK CAPITAL FUND - DEDICATION G 415 -10100 357,854.25 382,420.35 CAPITAL - EQUIPMENT CERTS G 416 -10100 (242,438.72) 56,411.06 SHANNON LANE G 417 -10100 0.1`1 (72.44) ESCROW HOLDING FUND G 500 -10100 548,817.30 27,315.16 CIVIC ORGANIZATIONS G 501 -10100 6,000.09 6,000.09 WATER G 601 -10100 (65,091.75) 0.00 SEWER G 602 -10100 (27,844.56) 0.00 INVESTMENT CONTROL G 999 - 10100 208.96; 0.00 Total Cash 2,730,209.45 5,978,241.54 Farmers Savings Acct PARK CAPITAL FUND - MEMORIAL G 415 -10102 9,166.35 10,674.51 Change in Market Value GENERAL FUND IG 100 -10105 0.00 0.00 Grand Total Cash 2,739,375.80 5,988,916.05 Due to Other Funds INFRASTRUCTURE PLANNING G 402 -20700 (177,920.76) (177,632.76) SHANNON LANE G 417 -20700 (93,344.09) (96,782.09) Total Due to Other Funds (271,27185) (274,414,85) CORCORAN, MN 06/04/14 2:37 PM Page 1 `Check Detail Register© June 2014 Check Amt Invoice Comment 10100 Fanners State Bank Paid Chk# 021952 6112/2014 ASSURANT EMPLOYEE BENEFITS E 100-42100-131 Employer Paid Health E 100 -41920 -131 Employer Paid Health E 100-43100-131 Employer Paid Health E 100 -42102 -131 Employer Paid Health E 100 -41400 -131 Employer Paid Health E 100- 41300 -131 Employer Paid Health Total ASSURANT EMPLOYEE BENEFITS $167.31 060114 Insurance Premium $15.97 060114 Insurance Premium $89.65 060114 Insurance Premium $14.26 060114 Insurance Premium $38.05 050114 Insurance Premium $29.07 060114 Insurance Premium $ 354.31 Total CENTURY LINK $51.88 Paid Chk# 021953 6/12/2014 B & '6 PE, HEATING 8 AC E 416- 43100 -580 Other Equipment $9,875.00 82752 HVAC- WELDING HOOD Total B & D PLUMBING HEATING & AC $9,875.00 ,,��� „ ".._ �..- �. 11_.. ___L_"'1"11 ..... Paid Chk# p2954 6/12/2014 BALLISTIC PRODUCTS INC E 100- 42100 -208 Training and Instruction $759.60 244720A .223 PRACTICE AMMO Total BALLISTIC PRODUCTS INC $759.60 a,m Paid Chk# 021955 6/12/2014 CARSON, CLELLAND & SCHREDER G 500 -20339 Lennar -PUD Final E 100 -42100 -304 Legal Fees E 100 -41600 -300 Professional Srvs (GENERAL) G 500 -20320 Lennar Design G 500 -20338 Hope Center E 100 -42100 -304 Legal Fees Total CARSON, CLELLAND & SCHREDER Paid Chk# 021956 6/12/2014 CASH $1,026.66 052914 LEGAL $817,50 052914 CRIMINAL $443.33 052914 CIVIL -LEGAL $490.00 052914 LEGAL $1,750.00 052914 LEGAL $28.86 112713 -A LEGAL $4,556.35 E 100 -42100 -200 Office Supplies (GENERAL) $32.18 060414 DMT CYLINDER DISPOSAL E 201- 42100 -200 Office Supplies (GENERAL) $8.54 060414 KEYS Total CASH $40.72 Paid Chk# 021 957 6/12/2014 CENTURY LINK .., . ,. _....,. .,.. . E 100 - 45200 -321 Telephone _$51.88 052114 LAND LINE Total CENTURY LINK $51.88 Paid Chk# 021958 6/12/2014 CENTURY LINK 91154 E 100 - 43100 -321 Telephone $227.89 051914 FIRE MONITORING -9100 Total CENTURY LINK 91154 $227.a9 Paid C._. hk# 021959- u „ 1 r INT w , , 6112!2014 CINTAS - 470 ,, ,,w �..- e _„_.. m "' "" ” E 10 0 - 4 3100-210 Operating Supplies (GENERAL) $6.06 470410829 PW RUGS -9100 E 100-43100-210 Operating Supplies (GENERAL) $25.00 470410830 PW RUGS -9100 E 100 -42100 -223 Building Repair Supplies $32.75 470410831 FLOOR MATS E 100- 41941 -210 Operating Supplies (GENERAL) $36.56 470410832 City Hall Scraper Mat E 100- 43100 -417 Uniforms $86.98 470410833 PW Uniforms E 100 - 43100 -210 Operating Supplies (GENERAL) $6.06 470413999 PW RUGS -9100 E 100-43100-210 Operating Supplies (GENERAL) $25.00 470414000 PW RUGS -9100 CORCORAN, MN 06/04/14 2:37 PM Page 2 *Check Detail Register© June 2014 Check Amt Invoice t .,'z�,�ux1 s� i „ji�r�t��.:; >��b �3`t> .,a.:.;.a'...3 ,3 �SSnxx a� VCommen � v.i'{¢. Yd =`?Y 1L,i'',r,?A''i E 100 -42100 -223 Building Repair Supplies $32.75 470414001 FLOOR MATS E 100- 41941 -210 Operating Supplies (GENERAL) $36.56 470414002 City Hall Scraper Mat E 100 - 43100 -210 Operating Supplies (GENERAL) $75.70 470414003 PW Towels E 100-43100-417 Uniforms $89.03 470414004 PW Uniforms E 100- 43100 -210 Operating Supplies (GENERAL) $25.00 470417160 PW RUGS -9100 E 100- 42100 -223 Building Repair Supplies $32.75 470417161 FLOOR MATS E 100-41941-210 Operating Supplies (GENERAL) $145.17 470417162 City Hall Scraper Mat E 100-43100-417 Uniforms $86.98 470417163 PW Uniforms E 100 -42100 -223 Building Repair Supplies $364.28 754024564 CARPET CLEANING E 100- 41941 -400 Repairs & Maint Cont {GENERAL $679.76 754024564 CARPET CLEANING Total CINTAS -470 $1,786.39 Paid Chk# 42196D 6112!2014 COMCAST -90 �� ��� � "......... ., ....... , .,... E 100- 41941 -321 Telephone $107.39 29711126 LAND LINE E 100 -42100 -321 Telephone $107.39 29711126 LAND LINE E 100 - 43100 -321 Telephone _ $107.39 LAND LINE Total COMCAST- 902943335 $322.17 _29711126 �... „,r�u Paid Chk# 021961 6/12/2014 COMMI =RCIAL ASPHALT COM -"' - ,"-” ` °' "� E 100-43100-233 Asphalt Maint /Patching _ $155.93 140515 ASPHALT PATCHING /MAINT Total COMMERCIAL ASPHALT COMPANY $155.93 m.�. �n,m Paid Chk# 021962 6/12/2014 CORCORAN LOCKER ,`',, %" °” E 100 - 41900 -210 Operating Supplies (GENERAL) _ $95.00 1902 PW OPEN HOUSE Total CORCORAN LOCKER $95.00 U ,, CTION Fr.... SERVIC „w,..� ES A,.� hk# 021963 6/12/2014 CROP PROD E 100 - 45200 -221 Maintenance Projects $1,440.00 24131683 FERTILIZER Total CROP PRODUCTION SERVICES $1,440.00 , .. rv,,..,..- ..... Paid Ghk# 021964 6!1212014 CROWN CASTLE ,.�,,, .,:,.,.,, ,, ..u. „.,. G500-20293 Global Signal Acquisitions 12- $1,266.25 12 -013 ESCROW REFUND Total CROWN CASTLE $1,266.25 Paid Chk# 021965 6f1212014 DEPARTM L ENT OF ABOR 8 INDUSTRY��� G 500 -20338 Hope Center $150.00 060214 PLUMBING PLAN REVIEW AM DEPARTMENT OF LABOR & INDUSTRY $150.00 Paid Chk# 021966 6/12/2014 EBERT, GREG R 100- 43232 -34400 Recycling $93.50 REFUND RECYCLING REFUND _ Total EBERT, GREG $93.50 Paid Chk# 021967 6/12/2014 ECM PUBLISHERS INC 'A „ " "" ".. E 100- 41910 -210 Operating Supplies (GENERAL) E 100- 41941 -352 General Notices and Pub Info E 100-43100-228 Dust Control Total ECM PUBLISHERS ING $37.70 100081 SCHERBER AG PRESERVE PH $33.93 104551 SWPPP PUBLIC HEARING NOTICE $90.48 106710 PUBLIC HEARING NOTICE $162.11 u.. � �... , -161 , �,,�.n� ,,, �, ,,.,.. >,,w Paid Chk# 021868 6!1212014 EMBEDDED SYSTEMS, �' "".' CORCORAN, MN 06/04/14 2:37 PM Page 3 `Check Detail Register@ June 2014 Check Amt Invosce Comment '?.�aa�+ kr14w E 100 42100 -380 U #ility &Services (GENERAL) _ $753.12 33466 EMERGENCY SEREN MAINTENANCE FEE Total EMBEDDED SYSTEMS, INC. $753.12 ,,., ,�,,, .,,u „u., �K....m,,,� .,. ,. m �. Paid Chk# 021969 6!1212014 FOEHRINGERENGENEERING INC "'��' � °” �" "'"""` G 500 -20338 Hope Center $1,200.00 14 -300 ENGINEERING Total FOEHRINGER ENGINEERING INC $1,200.00 — - . ���,.a.,.,�„�,a,", v „m.,,,n6 �, .. , Paid Chk# 021970 6/12/2014 GRAINGER .....,.... ,.,..:. ....w.,..., .::..:::, .....,,,., _....,�: E 100 -41941 -400 Repairs & Maint Cont (GENERAL $143.28 9451374921 SUPPLIES Total GRAINGER $143.28 Paid Chk# 021971 6!1212014 HANOVER, CITY OF ” " ° °' " "" T E 100 -42200 -300 Professional Srvs (GENERAL) $11,653.32 061514 2014 -2ND QTR Total HANOVER, CITY OF $11,653.32 ",,. .,. Paid Chk# 021972 6/12/2014 HENN CO SHERIFF -MC729 w E 100 -42100 -323 Radio Units $873.00 1000045137 RADIO FEEIHCSO CAD E100-43100-210 Operating Supplies (GENERAL) $127.20 1000045215 RADIO FEE E 100 -42100 -301 Prisoner $774.00 1000045750 BOOKINGIHOUSING FEE Total HENN CO SHERIFF -MC129 $1,774.20 , .: 11,.._ � . , � „w Paid Chk# 021973 6/12/2014 HOCHSTETLER, DUSTIN��' "� E201-42100-210 Operating Supplies (GENERAL) $94,87 060114 RESERVE COMMAND POST Total HOCHSTETLER, DUSTIN $94.87 �,.�.,. w,.� .............., �, b µ.,,. m , R,.� .... ...........,.,,.. r .,. Paid Chk# 021974 6/12/2014 HOLIDAY STATION STORES � ������ -°----- E 100 -42100 -220 Repair / Maint Supply (GENERAL) _$75.00 3401061403 PRE PAID CAR WASH Total HOLIDAY STATION STORES $75.00 Paid Chk# 021975 6/1212014 JOHN DEERE GOVT B NATL SALES ��"" E 416 - 43100 -580 Other Equipment $31,860.08 113700819 1545 FRONT MOWER Total JOHN DEERE GOVT & NATL SALES $31,860.08 Paid Chk# 021976 �„ a.,,.�. ... , ".. .. ,, 6/12/2014 KENNEDY &GRAVEN, CHARTERE����� "�� 0 �, u E 416- 47000 -611 Bond Issuance Costs $5,500.00 051914 2014 GO BOND SUPPORT Total KENNEDY & GRAVEN, CHARTERED $5,500.00 _ Paid Chk# 021977 6/12/2014 KRIS ENGINEERING n E 100 -43100 -232 Gravel $2,297.10 23806 PARTS Total KRIS ENGINEERING $2,297.10 Paid Chk# 021978 6/12/2014 KUSTOMSIG NALS. , ,,..., IN C w–,r..,. �.,...., �,. E 416 - 42100 -570 Office Equip and Furnishings $54.00 498917 #559 SET UP Total KUSTOM SIGNALS, INC. $54.00 Paid Chk# 021979 6/12/2014 LAKES ES GAS COMPANY .m., .. , E 100 - 43100 -380 Utility & Services (GENERAL) $79_.00 406024 FUEL Total LAKES GAS COMPANY $79.00 CORCORAN, MN 06/04/14 2:37 PM Page 4 `Check Detail Register@ June 2014 Check Amt Invoice Comment 3 4 t_ 5: rss.✓, ;V.i �?4u' as- sin._ t[l S.�tY t1 F.. +.rt s�..:v,�c% \L- , s�:,h:l?��`�?�Ua ; ev�. A'ra�l.t, � tt�1t . ��.Y� r �. �1F. , x nySo � .,.}' e.,?lh1 "'Is �t a S ro�I „� � Paid Ch# 021980 6/12/2014 LANO EQUIPMENT E 100- 43100 -225 Landscape /Ditch Materials $50.00 03148782 PARTS Total LANO EQUIPMENT $50.00 Paid C �,. a, s.. _ .., ..__,.. ., ., .. _.: ; hk# 021981 6/12/2014 LOFFLER - E 100-41130-351 Newsletter Expenses $539.49 1748772 SPRING NEWSLETTER E207-42100-210 Operating Supplies (GENERAL) $105.35 1748772 COPIES E204-42100-210 Operating Supplies (GENERAL) $50.00 1748772 COPIES E 100- 41941 -207 Computer Supplies _$472.05 1748772 COPIER CONTRACT 6/12/2014 M�NARDS APL ME GROVE Total LOFFLER $1,166.89 E 100 -43100 -210 Operating Supplies (GENERAL) Paid Chk# 021982 6/12/2014 MAPLE GROVE, CITY OF "�'° E601-49400-310 Other Professional Services $8,250.00 062014 WATER CONNECTION Total MAPLE GROVE, CITY OF $8,250.00 Paid Chk# 021983 6/12/2014 MARTENS BRAD E 100- 41900 -210 Operating Supplies (GENERAL) $42.91 043014 COUNCIL WORK SESSION G 100 -21709 Dependent Care FSA Withhold $1,900.00 043014 FSA DAYCARE REIMB E 100- 41300 -210 Operating Supplies (GENERAL) $50.00 043014 CELL PHONE REIMBURSEMENT Total MARTENS BRAD $1,992.91 Paid Chk# 021984 6/12/2014 M�NARDS APL ME GROVE , �,..�.. „ . .,. , E 100 -43100 -210 Operating Supplies (GENERAL) $337.37 38601 SUPPLIES Total MENARDS MAPLE GROVE $337.37 Paid Chk# 021985 6/12/2014 METRO WEST INSPECTION SERVICES E 100 -42400 -300 Professional Srvs (GENERAL) $1,428.18 051014 APRIL 2014 Dtal METRO WEST INSPECTION SERVICES $1,428.18 Paid Chk# 021986 6/12/2014 MIKES FIX IT E100-42100-220 Repair /Maint Supply (GENERAL) _$699.00 5200 REPAIR #557 Total MIKES FIX IT $699.00 ”. Paid Chk# 021987 ..,. 6/12/2014 lVliVNESOTA DEPT OF HEALTH E 100- 41941 -210 Operating Supplies (GENERAL) $35.00 060214 STATE FEE -CIVIC CENTER Total MINNESOTA DEPT OF HEALTH $35.00 Paid Chk# 021990 6/12/2014 MN DEPARTMENT OF REVENUE E 100 -43100 -212 Motor Fuels _ $25.00 060114 SPECIAL FUEL LICENSE Total MN DEPARTMENT OF REVENUE $25.00 CORCORAN, MN 06/04/14 2:37 PM Page 5 `Check Detail Register© June 2014 Check Amt Invoice Comment .. ";.c t5 tsl�. -. t�t.�e SW� �.0 St ck -2 "�"�,.. �r�t �� ,- a � a- :: �! �.. ti, v.•: > x1'�.•.� %.�u, .�>. t ;�s tr .w E 416 -42100 -580 Other Equipment $6,185.00 13011337 REPLACEMENT PORTABLE RADIO Total MOTOROLA SOLUTIONS INC $6,185.00 21992 6/12/2014 NAPA AUTO PARTS - CORCORAN E 100 - 43100 -210 Operating Supplies (GENERAL) $14.99 943368 SUPPLIES E 100-4,3100-210 Oporating Supplies (GENERAL) $39.94 944878 SUPPLIES E 100 -43100 -210 Operating Supplies (GENERAL) $16.29 945289 SUPPLIES E 100-42100-220 RepairlMaint Supply (GENERAL) $194.09 951298 SUPPLIES E 100 -42100 -220 RepairlMaint Supply (GENERAL) ($15.00) 951969 BATTERY CORE Total NAPA AUTO PARTS - CORCORAN $250.31 aid Chk# 021993 6/12/2014 NEXTERA E 100 -43100 -321 Telephone $144,00 060114 INTERNETSERVICE Total NEXTERA $144,00 Paid Chk# 021994 6/12/2014 NORTHLAND BUSINESS SYSTEMS E 100-41941-201 Postage/Shipping $112,93 51451 SUPPLIES- POSTAGE METER Total NORTHLAND BUSINESS SYSTEMS $112.93 ..,...:,., Paid Chk# 021995 �,.,,,,, ,, _kvi,� 6112/2014 NORTHLAND TR' ����� UST SERVICES "n...� . , .: >,.... ...a. E309-47000-620 Fiscal Agents Fees $4,200.00 1174 AGENT FEES Total NORTHLAND TRUST SERVICES $4,200.00 Paid Chk# 021996 6/12/2014 NW TRAILS ASSOCIATION " "'� "� ° "' " "' ° " " " " "" "° °° E 100 -45200 -530 Improvements Other Than Bldgs $1,865.13 2014 -04 DNR Payment Total NW TRAILS ASSOCIATION $1,865.13 ,,,.,� _ -. .... Paid Chk# 021997 611212014��� PAMELA KURR)= R 100 - 41941 -34101 Facility Rental $150.00 REFUND RENTAL REFUND Total PAMELA KURRE $150.00 Paid Chk# 021998 6/12/2014 RANDYS SANITATION E 100 - 41941 -380 Utility & Services (GENERAL) $193.85 051914 E 100 - 43100 -380 Utility & Services (GENERAL) $119.78 051914 E 100 - 43100 -210 Operating Supplies (GENERAL) $24.58 051914 E 100- 45200 -380 Utility & Services (GENERAL) $181.84 051914 E 100- 43232 -300 Professional Srvs (GENERAL) $5,673.15 051914 E 100 -43100 -380 Utility & Services (GENERAL) $390.00 1941806 Total RANDYS SANITATION $6,583.20 Paid Chk# 021999 6/12/2014 ROCKFORD AREA SCHOOLS CITY HALL GARBAGE GARBAGE SERVICE (9100) 12112149 -14 PUBLIC WORKS GARBAGE PARKS GARBAGE MONTHLY RECYCLING CONSTRUCTION WASTE G 500 -20322 Rockford ISD Site Plan $1,459.20 REFUND ESCROW REFUND 13 -023 Total ROCKFORD AREA SCHOOLS $1,459.20 m, r, .., v. Paid Chk# 022000 6112!2014 ROGERS, CITY OF � E 100 -42200 -300 Professiona# Srvs (GENERAL) $22,965.05 5213 -2 2014 -2ND QTR Total ROGERS, CITY OF $22,965.05 CORCORAN, MN 06/04/14 2:37 PM Page 6 Check Detail Register@ June 2014 4, tis�l ,�� � t � �,3 � ,,,. ,� Check Amt invoice Comment � k 4 C, �!.4ka. �'u��1i1 4 wl.�v.,: 3.. i Y 1,.3..:x- +.N'uiV���i�ii t,8�\�i� �r �: Paid Chk# 022001 6/12/2094 ROLE ERICKSON E 100 - 41550 -210 Operating Supplies (GENERAL) $233.62 052814 FORMS AND SUPPLIES E 1DO- 4155D -30D Professional Srvs (GENERAL) $4,41119 D52814 MONTHLY ASSESSING FEE Total ROLF ERICKSON ENTERPRISES INC $4,646.81 Paid Chk# 022002 6/12/2014 5BA NETWORK SERVICES .. °".° G 500 -20296 SBA Network- Sprint $427.5D 12 -018 ESCROW REFUND Total SBA NETWORK SERVICES $427.50 Paid Chk# 022003 ..,..,. ��6112120''l4 SCHARI3�R & 50 � ... _. E 416 -431 DO.580 Other Equipment $5,625.00 ED2784 1545 COZY CAB /TRACTOR Total SCHARBER & SONS $5,625.00 Paid Chk# 022004 6/12/2014 SPRINT E 100-42100-321 Telephone $248.12 391283315115 CELL SERVICE E100 -431DO -321 Telephone $216.46 391283315115 CELLSERVICE Total SPRINT $464.58 Paid Chk# 02._..�._ 2005 ��4 .,� 6/12/2014 STRETCHER S P OL[CL[C E EQUIPMENT E 100-42100-417 Uniforms $113,95 11D91134 PT UNIFORM E 100 -421DO -210 Operating Supplies (GENERAL) $24.99 11091134 TARGETS Total STRETCHERS POLICE EQUIPMENT $138.94 Paid Chk# 022006 611212� SUPERIOR FORD ��� 64 . � .. .. ...... " ° °` ° ° ° °". . ..°...°° . ° °. . E 100 -421DO -220 Repair/Maint Supply (GENERAL) $892.69 45.9529 #557 REPAIR Total SUPERIOR FORD $892.69 Paid Chk# 022007 .�4 A,- "L _-,3� , 6/12/2014 TEAMSTER LOCAL 320 ., ,,,, -" . ,...._ �„�. ,. .,... ..... . G 100-21707 Union Dues $286.20 0614 JUNE UNION DUES/TLDF Total TEAMSTER LOCAL 320 $28 20 Paid k# Chi, 0222 _ ' 0 0 � 8 „jj 6/12/2 014 TEGRETE ,.. �.��� ".,.,,w .., ..:,:,,. .,.,.,.,, n .,... "......,.,:,, E 10D -41941 -400 Repairs & Maint Cont (GENERAL $365.DD 49374 MONTHLY CITY HALL CLEANING Total TEGRETE $365.00 Paid Chk# 022009 6/12/2014 TERMINAL SUPPLY CO E 1DO -431OD -210 Operating Supplies (GENERAL) $85.07 24648 SUPPLIES Total TERMINAL, SUPPLY CO _ $85,07 Paid Chk# D22010 6/12/2014 US BANKCORP EQUIPMENT FINANCE E 100 -421 DO -200 Office Supplies (GENERAL) $115.61 060214 COPIER 'otal US BANKCORP EQUIPMENT FINANCE $115.61 .Paid Ch ' k# 022011 6/12/2014 VEIT DISPOSAL SYSTEMS w... _,m..... ,...... �.... . . .. ..... E 100 - 43232 -300 Professional Srvs (GENERAL) $1,591.59 4318D2 CLEAN UP DAY Total VEIT DISPOSAL SYSTEMS $1,591.59 Paid C 022012 611212D14 WENCK ASSOCIATES, INC. E 401- 41900 -300 Professional Srvs (GENERAL) $912.00 11401666 SEWER & WATER PLANNING CORCORAN, MN 06/04/14 2:37 PM Page 7 Check Detail Register@ June 2014 Paid Chk# 022014 6/12/2014 XCEL ENERGY E 100 -43100 -380 Utility & Services (GENERAL) $681.35 413298542 UTILITIES Total XCEL ENERGY $681.35 10100 Farmers State Bank $191,090.01 Check Amt Invoicev y Comment G 500 -20335 Lennar Eng Plan Review /Modific $14,284.30 11401668 v:+�.,tn;i .i z - ENGINEERING G 500 -20320 Lennar Design $13,759.42 11401669 ENGINEEREING G 500 -20336 Lennar CSAH 101 Turn Lanes $4,134.00 11401670 ENGINEERING E 601- 49400 -303 Engineering Fees $3,429.00 11401671 ENGINERRING E 100-43170-300 Professional Srvs (GENERAL) $242.00 11402088 MEETINGSlADMIN E 100- 43170 -300 Professional Srvs (GENERAL) $121.00 11402088 NE AND MEDINAlLORETTO AREA ENG E 100 -43170 -300 Professional Srvs (GENERAL) $181.50 11402088 CITY TRAFFIC E 100 -43170 -300 Professional Srvs (GENERAL) $846.50 11402088 STORMWATER/WCA E 100-43170-300 Professional Srvs (GENERAL) $222.00 11402088 GENERAL G 500 -20338 Hope Center $121,00 11402088 ENGINEERING E 100- 43170 -300 Professional Srvs (GENERAL) $1,201.50 11402088 MNDOT STATE AID E 411-43100-303 Engineering Fees $181.50 11491667 ENGINEERING Total WENCK ASSOCIATES, INC. $39,635.72 Paid Chk# 022013 II-11, - -1111-11— 1111. ." , .,, ,.. ., 6/12/2014 WRIGHT HENNEPI��"��" N ELECTRIC -.�, ..._ , �.- ,- . ....�, � E 100- 41941 -380 Utility & Services (GENERAL) $22.78 050914 SCHOOL PROPERTY E 100 -43100 -380 Utility & Services (GENERAL) $27.95 050914 9100 CO RD 19: 150 -1688 -8463 E 100- 45200 -380 Utility & Services (GENERAL) $12.05 050914 75TH AVE & HWY 116 E 100 - 45200.380 Utility & Services (GENERAL) $10.09 050914 8200 COUNTY RD 116 E 100 -43100 -381 Street/Signal Lights $20.49 050914 Co Rd 10 & 50: 7700 E 100- 43100 -381 Street/Signal Lights $20.49 050914 Co Rd 10 & Stanchion: 7600 E 100-43100-381 StreetlSignal Lights $20.49 050914 Co Rd 10 & St Thomas: 7500 E 100-43100-381 StreetlSignal Lights $20.49 050914 Co Rd 10 & Treptaus: 7400 E 100 - 43100 -381 Street /&gna! Lights $12.05 050914 Cc Rd 10 & Maple Hill: 7300 E 100-42100-380 Utility & Services (GENERAL) $121.42 050914 6510 CTY RD 116 1SIREN 150 -1680 E 100 - 41941 -380 Utility & Services (GENERAL) $747.87 050914 8200 COUNTY RD 116 E 100 -42100 -380 Utility & Services (GENERAL) $9.14 050914 SIREN MAPLE HILL E 100 -42100 -380 Utility & Services (GENERAL) $9.25 050914 CIVIL DEFENSE SIREN E 100- 45200 -380 Utility & Services (GENERAL) $53.31 050914 BALL PARK E 100-43100-380 Utility & Services (GENERAL) $63.55 050914 PUBLIC WORKS E 100 -43100 -381 Street /Signal Lights $46.66 050914 CTY RD 101CTY RD 116 SIGNAL E 601 -49400 -380 Utility & Services (GENERAL) 0.50914 19090 BASS LAKE RDlWATER FLOW Total WRIGHT HENNEPIN ELECTRIC _$9.03 $1,227,12 Paid Chk# 022014 6/12/2014 XCEL ENERGY E 100 -43100 -380 Utility & Services (GENERAL) $681.35 413298542 UTILITIES Total XCEL ENERGY $681.35 10100 Farmers State Bank $191,090.01 CORCORAN, MN 06/04/142;37 PM Page 8 *Check Detail Register© June 2014 3Y'§, 16vai( iWtylk. m.; ,}.�tL{tiLA.Z4k1,rA��a'Nlkikb; X41. 1.' 1�, L��:'iLRIS Fund Summary 4tiL. 511L"," qY ..'-,`ss,:A'S1S`n�i;L;tiEl'dY:", 'h }'w,�;iSR� }4� 1't` -�;',v 10100 Farmers State Bank 100 GENERAL FUND $74,682.31 201 RESERVES DONATION FUND $103,41 204 FIREARMS SAFETY $50.00 207 TRUCK SAFETY $105.35 309 D /S- EQUIPMENT CERTS $4,200.00 401 TAX INCREMENT FINANCING $912.00 411 PUBLIC WORKS FACILITY $181.50 416 CAPITAL- EQUIPMENT CERTS $59,099,08 500 ESCROW HOLDING FUND $40,068.33 601 WATER $11,688,03 $191,090.01 City of Corcoran Consultant Summary June 12, 2014 Name Invoice Date Check # Amount Due Carson Clelland & Schreder Metro West Inspection Services Rolf Erickson Enterprises Inc Wenck Associates Inc 05/29/14 05/10114 05/28/14 05/21/14 21955 21985 22001 22012 4,556.32 1,428.18 4,646.81 39,635.72 Total 50,267.03 H:ICity Hall lnformation\CITY GOVERNMENTICouncil, Commissions & Committees\Council [nformation\Council Cla[ms12014 Claims.xls CARSON, CLELLAND & SCHREDER Attorneys at Law 6300 SHINGLE CREEK PARKWAY STE 305 MINNEAPOLIS, MN 55430 -2190 (763) -561 -2800 CITY OF CORCORAN 8200 CO RD 116 CORCORAN, MN 55340 Professional Services JUN -- 2 2014 May 29, 2014 Amount ..Civil 5/812014 Review RFP bids for work on old public works building and correspondence to Kent 70.00 5/14/2014 Kreps -- Review summary from league appointed attorney and correspondence regarding 93.33 proposed mediation 5/19/2014 7695 Rolling Hills Road (nuisance) -- Review correspondence from Jeanie and respond 70.00 5/21/2014 Correspond with City, review/edit ordinance language, update file 70.00 SUBTOTAL: [ 303.33] .Lennar 4/28/2014 Review letter of credit and conference with representative regarding revising the LOC 140.00 4/2912014 Further work on letter of credit issues; correspondence to Kendra 70.00 5/1/2014 Review resolution relating to Gleason road vacation and amend, correspondence to Kendra; 210.00 further work on letter of credit issues and correspondence to Lennar representative 5/612014 Sewer and water easements -- review file and correspondence from Kent and conference 70.00 with Kent 5/7/2014 Sewer and water easements: conference with Kent and Brad regarding status and process 46.67 S going forward 5/13/2014 Review license documents from Kent and review revised letter of credit from Citi Bank 140.00 611612014 Review of letter of credit receipt from Jeanie and correspondence to Jeanie; review 14 0 temporary construction document for Maple Grove parcel in project (Howell) . 5/19/2014 Review Community /Neighborhood Covenants and draft memo 280.00 5/20/2014 Review and revise memo to staff and send 93.33 5/21/2014 Review licenses received from Jeanie for easements and review comments from Kent and Kendra regarding Ponds 5123/2014 Review insurance, park development agreement and certificate filed; correspondence to staff 93.33 SUBTOTAL: [ 1,516.661 CITY OF CORCORAN Page 2 4/29/2014 Correspondence with defense attorneys and court, jury trial preparation, review discovery, Amount Maple Hill Estates and Mobile Houe 4/28/2014 Review of notes, revise contracts for Mobile Hope and Maple Hill Estates and sent to Brad 350.00 4/29/2014 Review contracts and conference with Brad 70.00 5/12f2014 Review memorandum from Brad and work on amending contracts 350.00 5/13/2014 Review and revise contracts, send to Brad 233.33 5/15/2014 Review correspondence from Kendra and correspondence to Kendra regarding plat 46.67 signatures 31.67 5/16/2014 Revise agreements per correspondence from Brad and send to Brad 210.00 5/19/2014 Draft construction easement as exhibit and send to Brad; conference with Kendra and Mike 350.00 regarding plat of Maple Hill Estates third addition 5/22/2014 Review revisions from Brad and revise; send to Brad 140.00 SUBTOTAL: 1,750.00] Prepare disposition letter and review files [ .Public Works - Roehlke 47.50 5!81201.4 Review purchase agreement and correspondence to Jeanie 70.00 5/9/2014 Review purchase agreement and draft suggested correspondence to Jeanie 70.00 SUBTOTAL: [ 140.00) Criminal ' 4/29/2014 Correspondence with defense attorneys and court, jury trial preparation, review discovery, 47,50 review files in preparation for 4130114 arraignment/pretrial calendar at Brookdale court 4/30/2014 Handle arraignment/pretrial /in custody calendar at Brookdale court 95.00 517!2014 Assist in handling arraignment/pretrial /in- custody calendar at Brookdale 95,Q0 Review and revise criminal complaints 23,75 5/8/2014 Preparation of one complaint 40.00 5/12/2014 Review forfeiture paperwork and prepare email 23.75 5/14/2014 Correspond with defendants, defense attorneys, insurance agent, review discovery, note files 31.67 5/19/2014 Correspond with defense attorneys, defendants, victims, jury trial preparation, review motion 63.33 documents, discovery, note files, review files in preparation for 5120 arraignment/pretrial calendar Attend jury trial hearing downtown 142.50 Phone call with Mama G's 15.83 Prepare disposition letter and review files 23.75 5/20/2014 Handle arraignment/pretrial /in- custody calendar at Brookdale court 47.50 5/23/2014 Correspond with defense attorneys, dictate disposition letters, correspond with victims, 31.67 witnesses, note files, review discovery, motion documents, review files in preparation for 5127 arraignment/pretrial calendar Open criminal files, preparation of criminal complaints; preparation of cases for court 35.00 calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period Open criminal files, preparation of criminal complaints; preparation of cases for court 35.00 calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period CITY OF CORCORAN 5/23/2014 Open criminal fifes, preparation of criminal complaints; preparation of cases for court calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period Preparation of one complaint SUBTOTAL: For professional services rendered Previous balance 5/2/2014 Payment -thank you 5/16/2014 Payment - thank you. Check No. 5/19/2014 Credit per Jeff Carson for incorrect charge on invoice (Pierce Fire Truck) Total payments and adjustments Balance due Page 3 Amount 26.25 40.00 817.50) $4,527.49 $11,609.80 ($4,569.05) ($6,825.22) ($186.67) ($11,580.94) $4,556.35 hereby declare under the penalties of perjury that the foregoing statement for legal services is just and correct and that no part thereof has been paid. Je A. Carson, City Attorney CITY OF CORCORAN Client Expense Charges: Civil Expenses Recording /State fees regarding Sewer and Water Project/Schommer SUBTOTAL: Criminal Expenses: Monthly support fee for September Q� Monthly support fee for October SUBTOTAL: Total Client Expense Charges Total amount of this bill Previous balance 111112013 Credit for recording /State taxes regarding Sewer and Water Project/Schommer 11 /2212013 Payment -thank you Total payments and adjustments Balance due Page 4 Amount 301,20 [ 301.203 14.43 14.43 $330.06 $5,443.00 $6,798.03 ($301.20) ($6,798.03) ($7,099.23) $5,141.80 1 hereby declare under the penalties of perjury that the foregoing statement for legal services is just and correct and that no part thereof has been paid. rey A. Carson, City Attorney DICE TOTAL: 14�jl 240737 METRO WEST INSPECTION P 1N THIS COLUMN LAST AMOUNT SERVICES, INC. Thank Vou PLEASE OE7ACHAND RETURN WITH YOUR REMITTANCE $��� CHARGES AND CREDITS BALANCE DATE 6ALANCE FORWARD 878 06 13 58 9100 CR 19 127 48' 109 23400 CA 10 31 50 224 19260 81st 31 50' 237 7800 Maple Hill 31 50 14 02 20975 Sunnyhill 31 50 12 7165 Buckskin 7 00 27 9585 Duffner 31 50 ' 28 20000 Dassel 35 00 36 19605 Patrick 31 50 38 9500 Duffney DICE TOTAL: 14�jl 240737 METRO WEST INSPECTION P 1N THIS COLUMN LAST AMOUNT SERVICES, INC. Thank Vou JUN -2 2094 STATEMENT 28- May -14 ROLF ERICKSON ENTERPRISES, INC. SOUTWEST ASSESSING P O BOX 47841 PLYMOUTH, MN 55447 CITY OF CORCORAN 8200 Co. Rd. 116 CORCORAN, MN 55340 MAY 2014 ASSESSING FEE $4,399.00 COUNTY DATA FEE $14.19 HENNEPIN COUNTY COMMMERICAL DATA EXCHANGE $58.82 POSTAGE $38.73 BUILDING DRAWING SUPPORT $136.07 TOTAL $4,646.81 Wenck Engineers o Scientists Business Professionals May 21, 2014 Mr. Brad Martens City Administrator City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Dear Brad: MAY 2 1 2014 Wenck Associates, Inc. 1800 Pioneer Creek Center P.O. Box 249 Maple Plain, MN 55359 -0249 (800) 472 -2232 (763)479 -4200 Fax (763)479 -4242 wenckmp @wenck.com www. wenck -ca m Enclosed are our invoices for April 2014. Unbilled time totaled 18 hours last month and includes meeting time over an hour, travel time, and mileage costs, and for April I stopped by a septic field dispute on Jubert Lake. Major items for general engineering include continuing work on MS4 (stormwater) permit implementation, MNDOT state aid, and City traffic items. The summary table on the next page separates city expenses from escrow amounts. More details about each line item can be found on individual invoices. If you have any questions as you review this letter or our invoices, please contact me at 763- 479 -4209, ktorve @wenck.com, or at City Hall. Sincerely, WENCK ASSOCIATES INC. Kent Torve, P.E. Principal T:12294- Coreoran%lnveices and Budget7raoker 062014LApril 20141April 2014 invoicecover lenerFINAI -docx City of Corcoran May 21, 2014 MAY 2 1 2014 Page 2 of 3 City of Corcoran April 2014 Invoices k kRlk _S 3 �k r'R}t SSA \3 it - 1"iS -k R i -i 1 .icy R44 1Y' Sty R a�11 S 1 ,R k tjt 5 1 jT t Y S SM }R i4�i ;E 11 i1 S � E 11.t�t S R? S S ;.. lkk R 1k ;"R1 1 a 1. 1- i SSi kk1 1i � `4_L�l���fk�role� RR kCi T 4 RS � 1L \S._,. ASS iia� iit11$Z,k i� >Si11 -1k1 Invoice # Wenck project # phase # Project name Amount Total^rs 11402088:: 2294 -01 Gerieraf Engineering Services 500 -01 General $222.00 500 -02 Council Meetings and Engineering Administrative $242.00 600 -01 Stormwater /WCA General Tasks $846.50 700 -01 Mn DOT State Aid $1,201,50 700 -03 City Traffic Items $181.50 800 -13 NE and Medina /Loretto Area Eng. $121.00 800 -17 Mobile Hope $121.00 SUBTOTAL $2,935.50 :i146.1666:- 5evver and Water Planning 10 Project Closeout $761.00 _._. 11 Easements and Utilities $151.00 SUBTOTAL $912,00 11491667'. 2294 43 Public Works Building 18 Construction Engineering & Permitting $181.50 SUBTOTAL $181,50 1.1401671: 2294 -21 Waterrrrain.CSAH 301 300 Property Owner Coordination $55,00 400 Initial Construction Plan Engineering $1,758.00 500 Appraisal, Property Access, Legal & Negotiation Efforts $1,616.00 SUBTOTAL $3,429.00 CITY PROJECTS TOTAL $7,458.00 T12294- Corcora nSlnvoi ces and Budget Tracker etcMI MApri i 2014 W pri[ 2014 invoice cover letter FINA1_.docx V V e n c k Engineers - Scientists Business Professionals City of Corcoran May 21, 2014 Page 3 of 3 APRIL 2014 TOTAL $39,635.72 TM94-Corocran\Invoices and Budget Tracker etc\2014'April 201MApril 2014 iniqice coy letter FINAL,docx Wenck Engineers • Scientists Business Professionals ,i . Wenck Invoice # Phase # Project name (Escrow Number) Total project # 11401668 2294 -17 NA Lennar Engineering Plan Review /Modification (G /L #500- 20335) $14,284.30 11401669 2294 -18 100 -500 Lennar Sewer Design (G /L #500- 20320) $13,759.42 11401670 2294 -20 200,300 Lennar CSAH 101 Turn Lanes (G /L #500 - 20336) $4,134.00 ESCROW PROJECTS SUBTOTAL $32,177.72 APRIL 2014 TOTAL $39,635.72 TM94-Corocran\Invoices and Budget Tracker etc\2014'April 201MApril 2014 iniqice coy letter FINAL,docx Wenck Engineers • Scientists Business Professionals ,i . Invoice Wenck April 30, 2014 Invoice No: 11402088 Wend iu'Swi b!6, Inc. Inee 180OPr=krmter P.O. Box 249 Mapk Ruin, MN 55359 -0244 (763)479.4204 City of Corcoran Fax (16?) 4n-4242 emalli amauntirgCnrentk.cun 8200 County Road 116 Corcoran, MN 55340 Project 2294 -01 Corcoran General Engineering Services Professional Services Through April 30 2014 Phase 500 -01 General Professional Personnel Hours Rate Amount Nelson, Susan 3.70 60.00 222.00 Totals 3.70 22200 Total Labor 222.00 Phase Total $222.00 ------------------------------------------ Phase 500 -02 Council Meetings and Engineering Administrative i ! - �. Professional Personnel Hours Rate Amount Torve, Kent 2.00 121.00 242.00 Totals 2.00 242.00 Total Labor 242.00 Phase Total $242.00 Phase 600 -01 Stormwater /WCA General Tasks Professional Personnel Hours Rate Amount Nelson, Susan 13.10 60.00 786.00 Torve, Kent .50 121.00 60.50 Totals 13.60 846.50 Total Labor 846.50 Phase Total $846.50 Phase 700 -01 MnDOT State Aid Y Professional Personnel Hours Rate Amount Claridge, Dale 1.50 151.00 226.50 Terhaar, Edward 6.50 150.00 975.00 Totals 8.00 1,201.50 Total Labor 1,201.50 Phase Total $1,201.50 Phase 700 -03 City Traffic Items . INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 1811/o annum interest/finance charge, Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Project 2294 -01 Corcoran General Engineering Services Invoice 11402088 Professional Personnel Hours Rate Amount Torve, Kent 1.50 121.00 181.50 Totals 1.50 181.50 Total Labor 181.50 Phase Total $181.50 Phase 800 -13 NE and Medina—Loretto Area Engineering — ^ i . Professional Personnel Hours Rate Amount Torve, Kent 1.00 121.00 121.00 Totals 1.00 121.00 Total Labor 121.00 Phase Total $121.00 Phase 800 -17 Mobile Hope — — — _ _ — — — Professional Personnel Hours Rate Amount Torve, Kent 1.00 121.00 121.00 Totals 1.00 121.00 Total Labor 121.00 Phase Total $121.00 Total Invoice Amount $2,935.50 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -112% 1811/a annum Page 2 interest /finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 invoice April 30, 2014 Invoice No: 11401666 -- Wend< Wenck Amdmbm, Inc. 1$00 Pimeer Creek Center P,O, Box 249 Map6 Plain, HN Susg -0244 (763) 479.4200 Brad Martens ray (M)179 -z4z e -maxi: auounfug�uvmnck.can City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Project 2294 -10 Sewer and Water Planning Professional Services Through April 30 2014 Phase 10 PROJECT CLOSEOUT Professional Personnel Total Labor 761.00 Phase Total $761.00 -------------------------------------------------- Phase 11 EASEMENTS AND UTILITIES Professional Personnel Hours Rate Amount Claridge, Dale 4/3/2014 .50 151.00 75.50 Followup with Jeff Carson on attorney fees for Met Council reimbursement Claridge, Dale 4/14/2014 .50 151.00 75.50 Easements, pay request #3 Totals 1.00 151.00 Total Labor Phase Total Total Invoice Amount Outstanding Invoices Humber bate Balance 11401550 3/31/2014 1,907.20 Total 1,907.20 151.00 $151.00 $912.00 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 18% annum interest /finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Hours Rate Amount Louwagie, Shawn 4/9/2014 1.30 90.00 117.00 Sanitary sewer investigation Schmidt, Rowdy 4/1/2014 1.00 92.00 92,00 testi ng/coord i nation Schmidt, Rowdy 4/8/2014 2.00 92.00 184.00 testing/punchlist Schmidt, Rowdy 4/10/2014 3.00 92.00 276.00 testing /punchlist /field work /coordination Schmidt, Rowdy 4/14/2014 1.00 92,00 92.00 testing/punchlist Totals 8,30 761.00 Total Labor 761.00 Phase Total $761.00 -------------------------------------------------- Phase 11 EASEMENTS AND UTILITIES Professional Personnel Hours Rate Amount Claridge, Dale 4/3/2014 .50 151.00 75.50 Followup with Jeff Carson on attorney fees for Met Council reimbursement Claridge, Dale 4/14/2014 .50 151.00 75.50 Easements, pay request #3 Totals 1.00 151.00 Total Labor Phase Total Total Invoice Amount Outstanding Invoices Humber bate Balance 11401550 3/31/2014 1,907.20 Total 1,907.20 151.00 $151.00 $912.00 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 18% annum interest /finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Invoice April 30, 2014 Invoice No: 11401667 Brad Martens City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Project 2294 -13 Public Works Building Wenck Wenck Associates, Inc. MW Pioneer Crmk center P.O. Box 249 Mepk Plain, MN 55359 -0249 (763) 479-4Z DO Fes (763) 479.4242 e -mail: accooft4wenck,mm Professional Services Through April 30, 2014 -- — — — - -- — — — — — — — — — — — -- Phase 18 CONSTRUCTION ENGINEERING & PERMITTING Professional Personnel Hours Rate Amount Torve, Kent 1.50 121.00 181.50 Tota Is 1.50 181.50 Total Labor 181.50 Phase Total $181.50 Total Invoice Amount $181.50 INVOICES ARE DUE UPON PRESENTATION, Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 18% annum interest /finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Invoice Hours Rate Wenck April 30, 2014 Boll, Wesley Invoice No: 11401668 Wenck Amemb., Inc. MoAmeercnYkceneer 294.00 P.O. Box 249 Lewandoski, Drew Maple Plain, MN 55359-0249 72.00 (763) 4794200 Brad Martens Fex(X3)47"242 .50 e -mni[: actountirgck,am City of Corcoran 8200 County Road 116 11.50 Corcoran, MN 55340 1,104.00 Project 2294 -17 Len nar Development Quisberg, Jason Professional Services Throucth April 30, 2014 Professional Personnel INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -112% 180/. annum interest /finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Hours Rate Amount Boll, Wesley 3.00 98.00 294.00 Lewandoski, Drew 6.00 72.00 432,00 Libby, Heather .50 105.00 52.50 Mattson, Kevin 11.50 96.00 1,104.00 Quisberg, Jason 38.50 137.00 5,274.50 Shoemaker, Todd 1.50 100.00 150.00 Torve, Kent 57.10 121.00 6,909.10 Totals 118.10 14,216.10 Total Labor 14,216.10 Reimbursable Expenses Mileage - Reimbursable 39,20 Parking Reimbursable 7.D0 Total Reimbursables 46.20 46.20 Unit Billing Geographic Information System 22.00 Total Units 22.00 22.00 Total Invoice Amount $14,284.30 Outstanding Invoices Number Date Balance 11401470 3/31/2014 6,274.40 Total 6,274.40 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -112% 180/. annum interest /finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 In VO[ce April 30, 2014 Invoice No: 11401669 Brad Martens City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Project 2294 -18 Southeast District Sewer and Water Project Wenck Wenck ftocutes, Ix. 16M Pioneer Credo Center P.D. Box 249 Maple Pk n, MN 55359 -0249 (763) 479.42DO Fax (763) 4794242 e -mait: a a nsm6ngu'�ck.eom Professional Services Through April 30, 2014 -- — — — - -- — — — — — — — — — — — -- Phase 100 Wetland Delineation and Application Professional Personnel Hours Rate Amount Boll, Wesley 2.00 98.00 196.00 Summers, Matthew 30.40 73.00 2,219.20 Totals 32.40 2,415.20 Total Labor 2,415.20 Unit Billing Geographic Information System 2014 Ford F -150 (14002) Woodbury 60.00 24.87 Total units 84.87 84.87 Phase Total $2,500.07 --------------------------------------- Phase 200 Route Surveying and Easements --- Professional Personnel Quisberg, Jason Totals Total Labor Reimbursable Expenses Postage and Shipping Mileage - Reimbursable Total Reimbursables Unit Billing Lath 48' JQ (1) Hours Rate Amount 12.00 137.00 1,644.00 12.00 1,644.00 1,644,00 1.19 20.16 21.3S 2135 27.00 Total Units 27.00 27.00 Phase Total $1,692.35 --------------------------------------------- Phase 400 Initial Construction Plan Engineering — — — — INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 1811/0 annum interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Project 2294 -18 Southeast District Sewer and Water Proje Invoice 11401669 Professional Personnel Total Labor 6,364.50 Phase Total $6,364.50 Phase 500 Appraisal, Property Access, Legal and Negotiation Efforts r Professional Personnel Claridge, Dale Nelson, Susan Torve, Kent Totals Total Labor Outstanding Invoices Number Date 11401464 3/31/2014 Total Hours Hours Rate Amount Claridge, Dale 2.00 151.00 302.00 Daniels, Peter 11.10 97.00 1,076.70 Mattson, Kevin 39.00 96.00 3,744.00 Quisberg, Jason 1.00 137.00 137.00 Schroeher, Mark 10,50 96.00 1,008.00 Torve, Kent .80 121.00 96.80 Totals 64.40 6,364.50 Total Labor 6,364.50 Phase Total $6,364.50 Phase 500 Appraisal, Property Access, Legal and Negotiation Efforts r Professional Personnel Claridge, Dale Nelson, Susan Torve, Kent Totals Total Labor Outstanding Invoices Number Date 11401464 3/31/2014 Total Hours Rate 15.00 151.00 50 60.00 7.50 1.21.00 23.00 Balance 14,402.60 14,402.60 Amount 2,265.00 30.00 907.50 3,202.50 3,202.50 Phase Total $3,202.50 Total Invoice Amount $13,759.42 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 °1/211/o 18% annum Page 2 interest /finance charge. Please reference the invoice number when sending payment. Federal Tax ID x#41-1520095 Invoice April 30, 2014 Invoice No: 11401670 Brad Martens City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Project 2294 -20 CSAH 101 and Gleason Road Turn Lanes --AgAWenck Wend Assoeiews, Inc, 1800 t Borer Creek Ceelrr PA. Box 249 Maple plain, MN 55359fim (763) 479.4200 Fax (763) 49 -4242 e -mall: accountire3&trenrk.am Professional Services Throucih April 30 2014 Phase 200 Design Professional Personnel Hours Rate Amount Mattson, Kevin 23.50 96.00 2,256,00 Schroeher, Mark 19.50 96.00 1,872.00 Totals 43.00 4,128.00 Total Labor 4,128.00 Phase Total $4,128.00 --------------------------------------- Phase 300 Bidding � _ �. i Professional Personnel Nelson, Susan Totals Total Labor Outstanding Invoices Number Date 11401463 3/31/2014 Total Hours Rate Amount .10 60.00 6.00 .10 6.00 Balance 4,804.50 4,804.50 Phase Total Total Invoice Amount 6.00 $6.00 $4,134.00 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 1/2% 18% annum interest /finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Professional Services Throu h A ril 30 2014 Phase 300 Property Owner Coordination — Professional Personnel Hours Rate Amount Kelly, Patricia 1.00 55.00 55.00 Totals 1.00 55.00 Total Labor 55.00 Phase Total $55.00 -------------------------------------------------- Phase 400 Initial Construction Plan Engineering Professional Personnel Hours Rate Amount Claridge, Dale 7.00 151.00 1,057,00 Mattson, Kevin 1.00 96.00 96.00 Torve, Kent 5.00 121.00 605.00 Totals 13.00 1,758.00 Total Labor 1,758.00 Phase Total: $1,758.00 -------------------------------------------------- Phase 500 Appraisal, Property Access, Legal & Negotiation Efforts Professional Personnel Hours Rate Amount Claridge, Dale 8.50 151.00 1,283.50 Nelson, Susan .50 60.00 30.00 Torve, Kent 2.50 121.00 302.50 Totals 11.50 1616.00 Total Labor 1,616.00 Phase Total $1,616.00 Total Invoice Amount $3,429.00 Outstanding Invoices Number Date Balance 11401462 3/31/2014 3,841.50 Total 3,841.50 INVOICES ARE DUI UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 18% annum interest /finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Agenda Item: r • L A N D F 0 R M From Site to Finish 105 South Fifth Avenue Suite 513 Minneapolis, MN 55401 TO: Corcoran City Council FROM: Mary Matze through Kendra Lindahl, Landform DATE: June 6, 2014 for the June 12, 2014 City Council Meeting Tel: 612- 252 -9070 Fax: 612 - 252 -9077 www.landform.net RE: Council Request for Additional Information about Agricultural Preserve and Green Acres Programs 60 -DAY REVIEW DEADLINE: N/A Background At the May 22, 2014 City Council meeting, the Council directed staff to prepare a summary of the tax programs that agricultural lands are eligible for in Corcoran. Staff has prepared this report summarizing our understanding of the programs in consultation with the City Attorney. However, these are primarily tax programs and, therefore, detailed questions about tax implications would be best answered by the assessor. 2. Analysis Overview The State of Minnesota has placed a high value on preserving agricultural land. To that end, state lawmakers have created laws that support agricultural land preservation through tax incentives and limitations on land use. There are two primary tools that are used to manage tax rates for agricultural properties: A. The Metropolitan Agricultural Preserves Program B. The Minnesota Agricultural Property Tax Law, also known as the "Green Acres" program and a supplementary program, The Rural Preserve Property Tax Program Each of these tools has different requirements for the land owner and varying impacts on land rights and taxing authority. These programs are specific to the preservation of agricultural uses through tax incentives; however, the state also allows communities to manage agricultural land use and growth through the purchase and transfer of development rights. (The City of Corcoran does not allow purchase or transfer of development rights under the current ordinance.) This document summarizes the Metropolitan Agricultural Preserves Program, the Minnesota Property Tax Law, and the supplementary Rural Preserve Property Tax Program. Other programs and terms will also be summarized for clarification. A brief analysis of the documents will show how the programs impact landowners and municipalities. Landform, SensiblyGreen and Site to Flnish� are registered service marks of Landform Professional Services, LLC. • • r Program Summary The Metropolitan Agricultural Preserves Program The Minnesota Department of Agriculture summarizes the program as follows: 0 The Metropolitan Agricultural Preserves Act (MAPA) of 1980 established an agricultural land protection program in the Twin Cities Metropolitan Area. This program provides a package of benefits to enable farmers near urban areas to continue farming on an equal footing with those farmers located outside the metropolitan area without pressures to sell or convert their land to other uses. The intent of the law is to protect important agricultural land in the Twin Cities metropolitan area from competing land uses, protect the local agricultural economy and support businesses, promote orderly and planned growth and development of urban and rural land uses, and allow farmers to make long -term agricultural investments with the assurance that their land can continue in agricultural use without interference from urban pressures. Through MAPA, local governments identify areas where agriculture is to be preserved, where non -farm growth will be permitted and what standards apply to each area. Farmers receive property tax credits and additional benefits by placing a restrictive covenant on their qualifying land, limiting its use to agriculture. MAPA also contains a provision that local governments may not enact ordinances or regulations that restrict or regulate normal agricultural practices within an agricultural preserve unless the restriction or regulation has a direct relationship to public health and safety. The Minnesota Agricultural Property Tax Law, also known as the "Green Acres" program and the Rural Preserve Program The Minnesota Department of Agriculture summarizes the program as follows: Adopted in 1967, the Minnesota Agricultural Property Tax Law, commonly known as the Green Acres Law, provides for deferment of assessment and taxes payable on farm lands whose valuations have been increased due to residential or commercial development potential. For differential /deferred assessment of agricultural land consisting of ten or more acres, property owners who are engaged in agricultural pursuits can apply for deferment of higher valuations and consequent taxes payable, including special assessments, and continue to have the property valued based upon its valuation for farm purposes. The Rural Preserve Program This program provides property tax relief to landowners with vacant or unproductive land. Rural preserve properties are valued at a rate that does without consider outside influences. Landowners are eligible for rural preserve if they have land that is vacant or unproductive, but part of a homestead that has been designated as agricultural preserve under Green Acres. Properties designated as agricultural preserve under Green Acres prior to 2008 are also eligible for the program. Ag Preserve Summary June 12, 2014 • Proaram Comaarison • We have prepared a summary table that is included as an attachment with detailed information about each program. A summary is provided below: Eligibility The Green Acres program (and Rural Preserves program) requires a minimum of 10 -acres of land in agricultural product (residential lawns and the like are not eligible), with some restrictions on ownership types. The Metropolitan Ag Preserve program requires a 40 acre minimum of agriculturally productive land, with limited exceptions for lower acreages. Metropolitan Agricultural Preserve properties are required to be in a designated agricultural preserve area, which requires that the City to amend the Comprehensive Plan to allow agricultural preserve in Corcoran. Green Acre program participants do not have to be in a designated agricultural preserve area. Taxes and Special Assessments The Metropolitan Agricultural Preserve Program and the Green Acres Program are similar in the type of tax benefit provided to the landowner. Both programs value properties according to their use as agriculturally productive lands, without consideration for surrounding influences that would typically increase the value of their land. Landowners in the Metropolitan Agricultural Preserve Program receive an additional tax credit of $1.50 per acre. Landowners in Metropolitan Agricultural Preserve are not required to pay special assessments for public improvements. What this means is that the City can make improvements to public infrastructure (public road, sewer, etc.), but cannot assess the landowner for the improvements. The City cannot require dedication of additional right -of -way or easements for these public improvements, so the entire project must be able to be constructed in existing right -of -way. The ability of the City to use eminent domain proceedings to acquire land for public improvements is extraordinarily limited and requires approval by the State. In Green Acres, the City may make special assessments on land enrolled in the program; however, landowners may defer special assessments until expiration of the program. When the landowner withdraws from the program, landowners are required to pay special assessments from the previous three years. Landowners enrolled in Green Acres after 2008 are also required to pay back -taxes on the difference between the market value tax rate and the taxes based on the rural preserve value. Rights and Limitations There are significant differences in the allowable rights for each program. The Metropolitan Agricultural Preserve Program limits the City's right build public infrastructure, regulate agricultural uses, annex land, and the ability to acquire land through eminent domain. Landowners are required to enter into a covenant agreement to maintain the land in agricultural production and must manage land to prevent excessive soil loss. Landowners must give eight years notice to withdraw from the program. A request by either the City or the landowner is exceptionally limited and requires approval by the Governor. Ag Preserve Summary June 12, 2014 • • • 0 The Green Acres program does not limit the infrastructure improvement rights of the city, but does require a 10 -acre minimum of land used for agricultural production. Landowners can withdraw from the program at any time. Other programs and terms Purchase of Development Rights and /or Transfer of Development Rights In addition to the tools that help landowners maintain lower property taxes, State Law allows communities to choose to adopt ordinances that allow the purchase and transfer of development rights to facilitate desirable development in the form of conservation easements. In this situation the community or a conservation organization purchases the development rights from the farmer, allowing the farmer to remain on the land. Transfer of development rights (TDR) programs allow landowners to transfer the right to develop one parcel of land (referred to as the "sending area ") to a different parcel of land (referred to as the "receiving area "). The City of Corcoran does not allow the transfer of development rights. Other programs There are other programs that exist in relation to conservation, however, they either do not apply to the 7- County metropolitan region or do not pertain to agricultural uses. For example, the Minnesota Agricultural Land Preservation Program applies to agricultural uses in outstate Minnesota, and the Minnesota Open Space Property Tax Law specifically pertains to the deferment of assessment and taxes payable on private outdoor, recreational, open space and park lands whose value has increased due to potential residential or commercial land requirement pressures on the market. Overall By allowing landowners to withdraw from the program at will and allowing the City to make typical public improvements, the Green Acres program allows more flexibility to both the landowner and the municipality than Metropolitan Agricultural Preserve. Metropolitan Agricultural Preserve requires City approval for designation, which gives the City more discretion in whether or not to allow such designation because such designation limits the City's rights to make public improvements and regulate farming activities. The limits on the City's rights to build and regulate is intended to manage the demand for tax revenue required to pay for City services. The eligibility requirements for Green Acres require less acreage than Metropolitan Agricultural Preserve and allow anyone to enroll without City notice as long as they meet the minimum acreage and have agriculturally productive land. Green Acres does not place restrictions on the municipality's ability to make public improvements. Rural Preserve is a smaller program that gives a tax benefit a limited number of landowners with vacant land that are part of the Green Acres program or were part of the Green Acres program. Tax restrictions and benefits and rights are the same as the Green Acres Program. Ag Preserve Summary June 12, 2014 • 3. Action This is informational only. No action is required. Attachments a. Program summary spreadsheet b. Comparison of programs by the Legislative Auditor C. Hennepin County Fact Sheet Ag Preserve Summary June 12, 2014 • • 0 Agriculture Program Summary of City of Corcoran Program Eligibility and owner requirements Minimum acreage requirements Determination of Municipal Requirements eligibility Tax implications Municipal limitations 6/6/2014 *Landowners are eligible for agricultural *Land must be 40 acres or more, with some City *Metropolitan -area local Landowners are assessed a tax rate based *Limited power to regulate normal preserve if the parcel has been designated for exceptions for 35 acres and 20 acres. governments must designate on the land as agricultural use and receive agricultural practices exclusive long -term agricultural use under a Additional exceptions for contiguous adjacent areas within their boundaries as a tax credit of $1.50 per acre. Counties are plan submitted to the commissioner of parcels. "agricultural preserves," which will reimbursed by a $5 fee whenever a *Annexation prohibited agriculture (Chap 40A.09) be set aside for long -term mortgage or deed is recorded or registered agricultural uses. This is in the county. The state makes up any *Prohibition of public water, *Landowners are required to manage land to accomplished through a Land Use shortage. sewer, drainage, and connection The Metropolitan Agricultural prevent excessive soil loss. Map amendment systems. Preserves Program *These properties cannot be assessed for *Landowners are required to maintain land in public improvements. Recapture of taxes *Greater restrictions on eminent agricultural production. like under green acres does not apply. domain. *Landowners are required to enter into a covenant and give 8 years notice of expiration. *Real estate consisting of ten acres or more of *Ten acres or more of agriculturally productive Tax assessor N/A *Property owner defers special N/A productive agricultural land or a nursery or land, or a nursery or a greenhouse. assessments and pays a tax rate based greenhouse that has an increased value due solely on the land's use for agricultural to non agricultural influences that increase the purposes. The Minnesota Agricultural taxable land value. The statute outlines Property Tax Law, also known additional ownership requirements. *Property owner is required to pay back 3 as the "Green Acres" program years of deferred taxes and special assessments with interest. *Landowners are required to maintain land in agricultural production. *Aimed toward non - productive rural vacant Vacant or unproductive land that is part of a Tax assessor N/A *Property owner defers special N/A land. Green Acres enrolled homestead. assessments and pays a tax rate based solely on the land's use as vacant land. *Acres must have been properly enrolled in Green Acres for taxes payable in 2008 or be *Property owner is required to pay back part of an agricultural homestead that is deferred assessments plus interest in equal currently enrolled in Green Acres installments spread over time. The Rural Preserve Property Tax Program *Cannot be enrolled in Green Acres or Metropolitan Agricultural Preserves, Open Space, or SFIA. *Must be free of delinquent taxes. 6/6/2014 18 "GREEN ACRES" AND AGRICULTURAL LAND PRSERVATION PROGRAMS Table 1.4: Comparisons Among the Agricultural Land Preservation Programs and Green Acres Program, 2007 NOTE: The Metropolitan Agricultural Preserves Program applies to the seven - county metropolitan area, while the Agricultural Land Preservation Program applies to the rest of the state. The Green Acres Program is not designated for particular counties. a If the land enrolled in Green Acres is transferred to the Metropolitan Agricultural Preserves Program, the payback is not required. In contrast, the Agricultural Land Preservation Program in Greater Minnesota does not defer property taxes, so a payback does not apply. b In the metropolitan area, the zoning density must be not more than 1 dwelling unit per 40 acres. ° Exceptions require a finding by the state that: (1) the preserve's expiration has begun, (2) the township is unable to provide normal governmental functions, or (3) the city would completely surround the preserve. SOURCES: Minnesota Statutes 2007, 40A; 273.111; 273.119; and 473H. Metropolitan Agricultural Land Green Agricultural Preserves Preservation Acres Assessor must use the low agricultural -use value to set the N11111"' 40 property value Landowner who becomes ineligible must pay back three years of N/A deferred taxesa Landowner may terminate from program in any given year A minimum acreage is needed to qualify Land must be in area where a local government designated land for 4 long -term agricultural use After filing an expiration notice, landowner continues to receive N/A tax benefits and other advantages for eight years Program requires county to charge $5 fee on mortgage and deed registrations Program provides landowner a tax VO credit of $1.50 per acre Program offers access to state's General Fund for reimbursing N/A $1.50 per acre tax credit Public water and sewer systems are prohibited on enrolled land City annexation of enrolled land is largely prohibited' Eminent domain action may be delayed for enrolled land Local governments may not pass ordinances restricting normal V agricultural practices Department of Agriculture administers parts of the program NOTE: The Metropolitan Agricultural Preserves Program applies to the seven - county metropolitan area, while the Agricultural Land Preservation Program applies to the rest of the state. The Green Acres Program is not designated for particular counties. a If the land enrolled in Green Acres is transferred to the Metropolitan Agricultural Preserves Program, the payback is not required. In contrast, the Agricultural Land Preservation Program in Greater Minnesota does not defer property taxes, so a payback does not apply. b In the metropolitan area, the zoning density must be not more than 1 dwelling unit per 40 acres. ° Exceptions require a finding by the state that: (1) the preserve's expiration has begun, (2) the township is unable to provide normal governmental functions, or (3) the city would completely surround the preserve. SOURCES: Minnesota Statutes 2007, 40A; 273.111; 273.119; and 473H. HOUSE RESEARCH Short Subjects Steve Hinze Updated: September 2012 Minnesota's Green Acres Program And Other Property Tax Programs for Rural Lands What is the Green The Green Acres program, formally called the Minnesota Agricultural Property Acres program? Tax Law, allows eligible agricultural property to be taxed at a value less than its full market value. Under Green Acres, when the market value of agricultural property is influenced by other potential uses of the property, such as residential or retail development, or for recreational purposes, the assessor is required to value the property based only on its agricultural value. How does the Each year, the property taxes for an enrolled property are based on the property's program work? agricultural value, and most special assessments are deferred. The county assessor and auditor also determine what the property taxes would be based on the property's full market value (based on its "highest and best use ") and record that information on the property's record. When property is withdrawn from the program or is no longer eligible, the landowner must pay back -taxes equal to the difference in taxes for the current year and the two previous years, plus deferred special assessments. When enrolled property is sold or transferred, it may be reenrolled by the new owner if it continues to qualify, and no back -taxes are due at the time of the transfer. What kind of land Prior to May 1, 2008, any land classified as agricultural homestead, or as may be enrolled? agricultural nonhomestead under the same ownership for at least seven years, was eligible for enrollment, provided that it was at least ten acres in size. After April 30, 2008, the land was also required to be in agricultural production (cropland or pasture land; class 2a), in addition to the ownership requirements above. What changes have Due to perceptions that some of the enrolled land may not have been the kind of been made in the land the legislation was intended to protect and that the law was not being applied program recently? uniformly across the state, the legislature altered the program in 2008, 2009, and 2010. The primary change was to only allow property in agricultural production (class 2a) to be eligible for Green Acres. A new program was created for non- productive rural vacant land (class 2b) called the Rural Preserve program, with benefits similar to Green Acres. How are existing Existing enrollees with land that is no longer eligible (class 2b) must withdraw the enrollees affected land prior to January 2013. No back -taxes were due if the land was withdrawn by the changes? prior to August 16, 2010, or if the land is enrolled in the new Rural Preserve program. How does the new Beginning with taxes payable in 2012, rural vacant land that is part of an Rural Preserve agricultural homestead enrolled in Green Acres, or that was previously enrolled in program work? Green Acres itself, may be enrolled in the Rural Preserve program. Rural Preserve land must be valued for tax purposes no higher than the average value for class 2a agricultural land in the county. As with Green Acres, back -taxes are due when the property is withdrawn from the program equal to three years of difference between the taxes based on market value and the taxes based on "rural preserve" value. How is a property's Each year, the Department of Revenue (DOR) determines a tillable acreage base agricultural value value for each participating county based on sales of agricultural properties in determined? areas of the state least affected by nonagricultural influences. The base values are scaled to reflect the productivity of tillable acreage in the county compared to productivity in other areas of the state. The county assessor then assigns values to Green Acres properties in the county using the base values assigned by DOR. How much land is For taxes payable in 2012, 62 of the state's 87 counties had acreage enrolled in enrolled in Green Green Acres, encompassing 13.6 percent of the productive agricultural acres in the Acres? state. In a study released in 2008, the Office of the Legislative Auditor found that taxes on enrolled lands were approximately $35 million less than they would have been without the program, with other taxpayers in jurisdictions where the property is located bearing the increased tax burden. ( "Green Acres " and Agricultural Land Preservation Programs, Office of the Legislative Auditor (Feb. 8, 2008)) Are there other The Metro Agricultural Preserves program operates in the seven - county metro area programs similar to and works somewhat like Green Acres. Taxes are based only on the agricultural Green Acres? value of the property. But unlike Green Acres, under agricultural preserves: (1) the local government must designate the area for long -term agricultural use, (2) the landowner must sign a covenant pledging that the land will be used only for agriculture for at least eight years, (3) most special assessments are prohibited, (4) participating landowners receive a small property tax credit to further reduce the taxes, and (5) no back -taxes are due at the time of withdrawal. There are other nonfinancial benefits as well, related to issues of land use. A similar program called the Agricultural Land Preservation Program exists in Greater Minnesota, but only three counties (Waseca, Winona, and Wright) currently participate. The program differs from Green Acres and Metro Agricultural Preserves in that taxes are based on full market value rather than a reduced agricultural value, but landowners receive a property tax credit of $1.50 per acre. As with the Metro program, landowners must sign a restrictive covenant agreeing to continue using the land as agricultural property. Many of the nonfinancial benefits available in the Metro program also apply. For more information: Contact legislative analyst Steve Hinze (steve.hinze @house.mn). See the Department of Revenue's fact sheet on Green Acres at http: / /www. revenue. state. mn. us / propertytax /factsheets /factsheet 05.pdf, and the fact sheet on Rural Preserves at http: / /www.revenue.state.nm.us/ propertytax /factsheets /factsheet_l5.pdf. The Research Department of the Minnesota House of Representatives is a nonpartisan office providing legislative, legal, and information services to the entire House. House Research Department I 600 State Office Building I St. Paul, MN 551551 651 - 296 -6753 I www.house.mn /hrd /hrd.htm STAFF REPORT Agenda Item 10a. Council Meeting: Prepared By: June 12, 2014 Brad Martens Topic: Action Required: Hope Center — Community Center in Maple Approval Hill Estates Summary: At the May 8, 2014 City Council meeting the City Council approved staff to move forward with the Hope Center project with certain conditions for Mobile Hope to reimburse the City. Staff has coordinated with the apparent low bid contractor, Maple Hill Estates, Mobile Hope, and Hennepin County to finalize details in order to approve agreements and the construction contract which are attached to this report. In order to proceed with the project the City Council is requested to approve the following items: • Community Center Financial and Access Agreement • Agreement for Community Center Program Management and Facility Construction • Construction bid from BV Construction, Inc. in the amount of $276,000.00 • Amended bid from BV Construction, Inc. in the amount of $308,000.00 • AIA Document A101 — 2007 If approved staff will coordinate final building permit approvals prior to construction. The contractor is estimating that construction will begin in mid to late July. Financial /Budget: The cost of the Hope Center project is estimated at $346,000 which is to be funded as follows: • $225,000 Community Development Block Grant • $30,000 Personal Guarantee from Barry Hay, Maple Hill Estates • $18,079 City of Corcoran • $72,922 Mobile Hope fundraising Options: 1. Approve the Community Center Financial Access Agreement, Agreement for Community Center Program Management and Facility Construction, Construction bid from BV Construction, Inc. in the amount of $276,000.00, and amended bid from BV Construction, Inc. in the amount of $308,000.00 as presented by staff. 2. Send back to staff for further review. Page 2 Recommendation: 1. Approve the Community Center Financial Access Agreement, Agreement for Community Center Program Management and Facility Construction, Construction bid from BV Construction, Inc. in the amount of $276,000.00, and amended bid from BV Construction, Inc. in the amount of $308,000.00 as presented by staff. Council Action: Consider a motion to approve the Community Center Financial Access Agreement, Agreement for Community Center Program Management and Facility Construction, Construction bid from BV Construction, Inc. in the amount of $276,000.00, and amended bid from BV Construction, Inc. in the amount of $308,000.00 as presented by staff. Attachments: 1. Community Center Financial and Access Agreement 2. Agreement for Community Center Program Management and Facility Construction 3. Construction bid from BV Construction, Inc. in the amount of $276,000.00 4. Amended bid from BV Construction, Inc. in the amount of $308,000.00 5. Construction bid from Thomsen Construction Services, LLC in the amount of $512,045.86 6. AIA Document A101 — 2007 COMMUNITY CENTER FINANCIAL AND ACCESS AGREEMENT This Community Center Financial and Access Agreement ( "Agreement ") is entered into between the City of Corcoran located at 8200County Road 116, Corcoran, Minnesota 55340, a Minnesota Charter City ( "City ") and Bruce B. Hay, Trustee of the Bruce B. Hay Revocable Intervivos Trust dated April 28, 1992, and Hay Holding Company, LLC, a Minnesota limited liability company (collectively "Park Owners "). RECITALS WHEREAS, the City and Hennepin County are parties to a subrecipient agreement dated May 22, 2012, and as amended December 30, 2013 and March 28, 2014, together as the "Subrecipient Agreement ", attached as Exhibit D, under which the City has been awarded $225,000 from a Community Development Block Grant ( "CDBG ") for the construction of a community center ( "Project ") of approximately 3,420 square feet; said project to be located on City property and accessed through Maple Hill Estates Mobile Home Park; and WHEREAS, the City shall own the land and Community Center building structure for a minimum of five (5) years after the expiration of the Subrecipient Agreement after which land and structure will be transferred to Park Owners; NOW, THEREFORE, in consideration of the mutual promises, covenants and consideration herein contained, the parties agree as follows: Page 1 of 17 I. PURPOSE The City intends to construct a Community Center of approximately 3,420 square feet to be located adjacent to the Maple Hills Estates Mobile Home Park for use as a public facility that will be owned by the City for a minimum of five (5) years after the expiration of the Subrecipient Agreement and managed by the City by contract through a separate non - profit entity known as Mobile Hope. The Community Center will be available for use by all of Corcoran's citizens and may be used for the following: computer center; community classes; community events; tutoring of school children; craft activities; youth center; career assistance; inherently religious activities. The foregoing is not an exclusive list of uses for the Community Center. II. REAL ESTATE 1) Ownership of Community Center. Within thirty (30) days of the time this contract is executed, Park Owners shall execute and deliver to the City a warranty deed to lot 1, block 1, Maple Hill Estates 3rd Addition. For a period of five (5) years after the expiration of the Subrecipient Agreement the City shall own the land and Community Center building. After this period has been completed, the City agrees to transfer ownership of the Community Center building and land to Park Owners or their successors in title. III. CONSTRUCTION EASEMENT 1) Park Owners hereby agree to grant a Construction Easement in favor of the City, its contractors and employees over the Park Owner's Property and to additional portions of Subject Page 2 of 17 Property reasonably necessary for construction of the Project. ( "Easement ") The easement shall be attached hereto as Exhibit A. 2) The Construction Easement shall be granted for a period of time commencing with the execution of this Agreement and termination with the completion of the Project. 3) City shall use the Easement area for purposes of constructing the Community Center and thereafter City shall use and maintain said Community Center as provided in this Agreement. IV. CONSTRUCTION AND MAINTENANCE OF COMMUNITY CENTER 1) The City shall have the sole and complete responsibility and discretion for the design and construction of the Community Center. Park Owners will have the opportunity to provide input into the Community Center, however, final decision regarding design and construction is with the City. 2) Park Owners shall be responsible for those ongoing costs of maintenance and repair of the Community Center outlined on the attached Exhibit B, with the exception that the City shall provide and pay for building, structure and premises liability insurance for the Community Center. V. ACCESS TO WATER AND SANITARY SEWER 1) City shall connect to Park Owners existing water and sewer facilities as part of the Project. Owner shall maintain and repair water and sewer facilities at Park Owners expense. VI. FINANCING 1) The City is responsible for the construction of the Community Center; it is estimated that the total cost to construct the Maple Hill Community Center will be approximately $346,000 with funding as indicated: Page 3 of 17 a) Pre - design work completed b) Design work building permit related soft costs c) Construction 2) The financing for the Project will be as follows: a) CDBG funds b) City Investment 2012 -2013 c) Personal Guarantee (Park Owners) d) Mobile Hope Responsibility through donations $18,078.76 $20,200.00 $308,000.00 $346,278.76 $225,000.00 $18,078.76 $30,000.00 $73,200.00 3) The attached Exhibit C is Park Owners' guarantee and indemnity for cost overruns up to $30,000. VII. OPERATION AND USE OF COMMUNITY CENTER 1) The purpose of the Community Center is for use by the public for those programs listed in this Agreement. . 2) Following the five year ownership period, the City shall deed ownership of the Community Center building. At that time, Park Owners shall take over all operational responsibility and use of Community Center facility. VIII. MAINTENCE OF RECORDS Under the terms of the Subrecipient Agreement entered into between the City and Hennepin County, and as part of the consideration for the CDBG funds, City is required to keep and report records from the use of the Community Center facility and shall report this information to Hennepin County for a period of five (5) years after expiration of the Subrecipient Agreement. Mobile Hope, in a separate agreement with the City, agrees to be primarily responsible for collecting the information required to be reported. Page 4 of 17 IX. ARBITRATION Questions concerning the interpretation of this Agreement may result in disputes by the parties. In the event such disputes which arise cannot be resolved by the parties, the parties will submit this dispute to binding arbitration under the American Arbitration Association or similar dispute resolution body that is mutually acceptable to City and Park Owners. INSURANCE City shall provide insurance on the Community Center building structure. XI. NOTICES Any notice provided under this Agreement shall be in writing and shall be made timely, mailed by certified mail or personally served on or before the date or period specified herein. All notices under this Agreement shall be mailed or delivered as follows: City: City Administrator 8200 County Road 116 Corcoran, Minnesota 55340 Owners: Hay Holding Company LLC Bruce B. Hay 7800 Maple Hill Road #D45 Corcoran, MN 55340 Page 5 of 17 XII. MISCELLANEOUS 1) Amendments to this Agreement. Amendments to this Agreement shall be in writing and shall be the agreement of both the City and the Owners. 2) Severability. In case any one or more of the provisions contained in the Agreement shall be invalid, illegal or unenforceable in any respect, the validity, legality and enforceability of the remaining provisions contained herein and any other applications thereof shall not in any way be affected or impaired thereby. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the respective date set forth below. Signatures on Following Page Page 6of17 CITY OF CORCORAN Date Ken Guenthner, its Mayor Date Jeanie Heinecke, its City Clerk STATE OF MINNESOTA ) ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledge before me this day of , 2014, by Ken Guenthner, the Mayor and Jeanie Heinecke, the City Clerk of the City of Corcoran, a municipal corporation under the laws of Minnesota, on behalf of said municipal corporation. Notary Public OWNERS: BRUCE B. HAY, TRUSTEE OF THE BRUCE B. HAY REVOCABLE INTERVIVOS TRUST DATED APRIL 28, 1992 Dated: By: Its: Trustee Page 7of17 STATE OF MINNESOTA ) ss. COUNTY OF ) The foregoing instrument was acknowledged before me this day of , 2014, by Trustee of the Bruce B. Hay Revocable Intervivos Trust dated April 28, 1992. Dated: STATE OF MINNESOTA ) ss. COUNTY OF ) Notary Public HAY HOLDING COMPANY, LLC: IM Its: The foregoing instrument was acknowledged before me this day of , 2014, by Barry Hay the Hay Holding Company, LLC, a Minnesota limited liability company. Notary Public Page 8 of 17 EXHIBIT A CONSTRUCTION EASEMENT This Construction Easement is made this day of , 2014, by Bruce B. Hay, Trustee of the Bruce B. Hay Revocable Intervivos Trust dated April 28, 1992, and Hay Holding Company, LLC, a Minnesota limited liability company (herein after collectively "Grantors ") in favor of the City of Corcoran, a Minnesota Municipal Corporation (the "Grantee "). RECITALS a) Grantors are fee owners of the property located in Hennepin County, Minnesota, legally described on Exhibit A and attached hereto (the Property). b) Grantees are fee owners of the property located at Hennepin County, Minnesota, legally described on Exhibit B and attached hereto (City Property). c) Grantors are willing to grant the easement described on the attached Exhibit C (Construction Easement) to Grantee in accordance with the terms and conditions contained herein. TERMS OF CONSTRUCTION EASEMENT 1) For good and valuable consideration, a receipt of which is hereby acknowledged by Grantors, Grantors hereby grant and convey to Grantee, a construction easement on, over and across that portion of the Property legally described on Exhibit B. 2) The Construction Easement includes the right of Grantee, its employees, agents and contractors to use the property for construction purposes for the Corcoran Community Page 9of17 Center and to do whatever is necessary for purposes of constructing said community center. 3) Grantee shall take all reasonable precautions to prevent damage to the Property subject of the Construction Easement and Grantee will make reasonable efforts to restore the Property, including restoration of the surface area, to like condition. 4) This Construction Easement shall expire on Dated: STATE OF MINNESOTA COUNTY OF The foregoing , 2014, by dated April 28, 1992. ss. 2014. OWNERS: BRUCE B. HAY, TRUSTEE OF THE BRUCE B. HAY REVOCABLE INTERVIVOS TRUST DATED APRIL 28, 1992 Its: Trustee instrument was acknowledged before me this day of Trustee of the Bruce B. Hay Revocable Intervivos Trust Page 10 of 17 Notary Public Dated: STATE OF MINNESOTA ) ss. COUNTY OF ) HAY HOLDING COMPANY, LLC: itz Its: The foregoing instrument was acknowledged before me this day of , 2014, by Barry Hay the Hay Holding Company, LLC, a Minnesota limited liability company. Notary Public Page 11 of 17 Construction Easement Exhibit A Lot 1, Block 1, Maple Hill Estates 2nd Addition Hennepin County Page 12 of 17 Construction Easement Exhibit B Lot 1, Block 1, Maple Hill Estates 3fd Addition Hennepin County Page 13 of 17 Construction Easement Exhibit C A construction easement consisting of a one - hundred foot area around the perimeter of Exhibit B. Page 14 of 17 �F � a a a � m � N 1 7. N C � ro � ro ti d CO OI x 0 s EXHIBIT B ANNUAL OPERATING BUDGET Page 15 of 17 V q o w m � Q C — W Q tl Z 3 � W di ID C Q � ro i N Y yc pNpO FpM F-' w F�p's K F+' t' � r r lY r r a F� 8w y WW ul Q .+ A d N V w i9 U1 lfl y� W d V, ypNpy m W A yV�1 µms} W Q p +1 d rn N O tw7i m b M All p � W N S'' G J � A H y ti a dy b° o ,may N �i 8N N H O A � r 00 O V V�� A W pp11 C5 O Q V V SSuu 44uu r a AS~Y fy ml V7 W 00 py a, A 4r�pp p9p .Wpp yWy N U A A Ea 1� V O� W Imo+ 4 A Gn W LYl ON1 ON1 `�-� W W N WOtt u M b A m N � Q 011 ��qq a O l0 N W Fes,. W w Wd, p oy w w w `' ' N uri 00 w W w `.i° A W o r vii Q uri N w Page 15 of 17 V q o w m � Q C — W Q tl Z 3 � W di ID C Q � ro EXHIBIT C (Park Owners' Guarantee and Indemnity) Hay Holding Company, LLC, in consideration of the City constructing a community center adjacent to its mobile home park, and in consideration of the City providing $225,000 towards construction pursuant to a CDBG grant, and as part of their obligation to the City pursuant to the agreement for community center financing and access, hereby agrees to guarantee and indemnify the City for up to $30,000 for costs incurred by the City above the $225,000 CDBG grant and the $18,078.76 already contributed by the City in calendar year 2013. Dated: CITY OF CORCORAN Un Ken Guenthner, its Mayor Jeanie Heinecke, its City Clerk HAY HOLDING COMPANY, LLC: Dated: By: Barry Hay Its: Page 16 of 17 EXHIBIT D SUBRECIPIENT AGREEMENT AMENDMENT NO. 1 TO CONTRACT NO. A120539 AMENDMENT NO. 2 TO CONTRACT NO. A120539 Page 17 of 17 Agreement No. A120539 SUBRECIPIENT AGREEMENT URBAN HENNEPIN COUNTY FY2012 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM THIS AGREEMENT made and entered into by and between the COUNTY OF HENNEPIN, STATE OF MINNESOTA, hereinafter referred to as "RECIPIENT," A -2400 Government Center, Minneapolis, Minnesota 55487, and the CITY OF CORCORAN, 6700 County Road 116, Corcoran, MN 55340, hereinafter referred to as "SUBRECIPIENT." WITNESSETH WHEREAS, RECIPIENT has received a Federal Department of Housing and Urban Development Fiscal Year 2012 Community Development Block Grant (CDBG) Program (Catalog of Federal Domestic Assistance (CFDA) number 14.218) entitlement allocation under Title I of the Housing and Community Development Act of 1974, as amended, to carry out various community development activities in cooperation with SUBRECIPIENT, according to the implementing'regulations at 24 CFR Part 570; and WHEREAS, RECIPIENT has approved the use of $225,00 0 of Federal Fiscal Year 2012 CDBG funds by the SUBRECIPIENT for the Public Facilities/Corcoran Community Center project (hereinafter referred to as the "Activity ") included in and a part of the 2012 Consolidated Plan, Urban Hennepin County Community Development Block Grant (CDBG) Program, and further described in Exhibit 1 to this Agreement. NOW, THEREFORE, the parties hereunto do hereby agree as follows: 1. SCOPE OF SERVICES A. The SUBRECIPIENT shall expend all or any part of its CDBG allocation only on the Activity identified in Exhibit 1, subject to the requirements of this Agreement and the stipulations and requirements set forth in Exhibit 1 to this Agreement. B. The SUBRECIPIENT shall take all necessary actions, not only to comply with the stipulations as set out in Exhibit 1, but to comply with any requests by the RECIPIENT in that connection; it being understood that the RECIPIENT is responsible to the Department of Housing and Urban Development (HUD) for ensuring compliance with such requirements. The SUBRECIPIENT also will promptly notify the RECIPIENT of any changes in the scope or character of the Activity which it is implementing. C. At the request of the RECIPIENT, on a form to be provided, the SUBRECIPIENT shall submit a schedule, corresponding to the term of this Agreement, showing milestones for Activity implementation and timely expenditure of funds and will provide other information as requested to assure compliance with HUD timeliness requirements. D. Forms and checklists required to document client/beneficiary eligibility, administrative costs, and program compliance (Environmental Review, Acquisition and/or Relocation, Davis Bacon /Labor Standards, and Procurement) are provided in Exhibit 3. SUBRECIPIENT shall submit all necessary documentation applicable to each specific Activity as identified in Exhibit 1. 2. TERM OF AGREEMENT The effective date of this Agreement is July 1, 2012. The termination date of this Agreement is December 31, 2013, or at such time as the Activity constituting this Agreement is satisfactorily completed prior thereto. Upon expiration, the SUBRECIPIENT shall relinquish to the RECIPIENT all program funds unexpended and uncommitted, and all accounts receivable attributable to the use of CDBG funds for the Activity described in Exhibit 1, as may be amended. 3. THIRD PARTY AGREEMENTS The SUBRECIPIENT may subcontract this Agreement and/or the services to be performed hereunder, whether in whole or in part, only with the prior consent of the RECIPIENT and only through a written Third Party Agreement acceptable to the RECIPIENT. The SUBRECIPIENT shall not otherwise assign, transfer, or pledge this Agreement and /or the services to be performed hereunder, whether in whole or in part, without the prior consent of the RECIPIENT. 4. AMENDMENTS TO AGREEMENT Any material alterations, variations, modifications or waivers of provisions of this Agreement shall only be valid when reduced to writing as an Amendment to this Agreement signed, approved and properly executed by the authorized representatives of the parties. 5. PAYMENT OF CDBG FUNDS The RECIPIENT agrees to provide the SUBRECIPIENT with CDBG funds not to exceed the Hennepin County authorized budget to enable the SUBRECIPIENT to carry out its CDBG - eligible Activity as described in Exhibit 1. It is understood that the RECIPIENT shall be held accountable to HUD for the lawful expenditure of CDBG funds under this Agreement. The RECIPIENT shall therefore make no payment of CDBG funds to the SUBRECIPIENT and draw no funds from HUD /U.S. Treasury on behalf of the SUBRECIPIENT Activity, prior to having received a request for reimbursement for expenses incurred from the SUBRECIPIENT. In addition to the request form, SUBRECIPIENT shall provide copies of all documents and records needed to ensure that the SUBRECIPIENT has complied with the appropriate regulations and requirements. SUBRECIPIENT shall not provide services under this Agreement without receiving a purchase order or purchase order number supplied by the COUNTY. All invoices shall display the COUNTY purchase order number and be sent to the central invoice receiving 2 address supplied by the COUNTY. 6. INDEMNITY AND INSURANCE A. The SUBRECIPIENT does hereby agree to defend, indemnify, and hold harmless the RECIPIENT, its elected officials, officers, agents, volunteers and employees from and against all costs, expenses, claims, suits or judgments arising from or growing out of any injuries, loss or damage sustained by any person or corporation, including employees of SUBRECIPIENT and property of SUBRECIPIENT, which are caused by or sustained in connection with the tasks carried out by the SUBRECIPIENT under this Agreement. B. SUBRECIPIENT does further agree that, in order to protect itself as well as the RECIPIENT under the indemnity agreement provisions herein above set forth, it will at all times during the term of this Agreement and any renewal thereof have and keep in force: a single limit or combined limit or excess umbrella commercial and general liability insurance policy of an amount of not less than $1,000,000 for property damage arising from one occurrence, $1,000,000 for damages arising from death and /or total bodily injuries arising from one occurrence, and $1,000,000 for total personal injuries arising from one occurrence. Such policy shall also include contractual liability coverage protecting the RECIPIENT, its officers, agents, and employees by a certificate acknowledging this Agreement between the SUBRECIPIENT and the RECIPIENT. 7. CONFLICT OF INTEREST A. In the procurement of supplies, equipment, construction, and services by the SUBRECIPIENT, the conflict of interest provisions in 24 CFR 85.36 and OMB Circular A -110 and A -122, as applicable, shall apply. B. In all other cases, the provisions of 24 CFR 570.611 shall apply. 8. DATA PRIVACY The SUBRECIPIENT agrees to abide by the provisions of the Minnesota Government Data Practices Act and all other applicable state and federal laws, rules, and regulations relating to data privacy or confidentiality, and as any of the same may be amended. The SUBRECIPIENT agrees to defend, indemnify and hold the RECIPIENT, its elected officials, officers, agents, volunteers and employees harmless from any claims resulting from the SUBRECIPIENT'S unlawful disclosure and /or use of such protected data. 9. SUSPENSION OR TERMINATION A. If the SUBRECIPIENT materially fails to comply with any term of this Agreement or so fails to administer the work as to endanger the performance of this Agreement, this shall constitute noncompliance and default. Unless the SUBRECIPIENT'S default is excused by the RECIPIENT, the RECIPIENT may take one or more of the 3 actions prescribed in 24 CFR 85.43, including the option of immediately canceling this Agreement in its entirety. B. The RECIPIENT'S failure to insist upon strict performance of any provision or to exercise any right under this Agreement shall not be deemed a relinquishment or waiver of the same. Such consent shall not constitute a general waiver or relinquishment throughout the entire term of the Agreement. C. This Agreement may be cancelled with or without cause by either party upon thirty (30) days' written notice according to the provisions in 24 CFR 85.44. D. CDBG funds allocated to the SUBRECIPIENT under this Agreement may not be obligated or expended by the SUBRECIPIENT following such date of termination. Any funds allocated to the SUBRECIPIENT under this Agreement which remain unobligated or unspent following such date of termination shall automatically revert to the RECIPIENT. 10. REVERSION OF ASSETS Upon expiration or termination of this Agreement, the SUBRECIPIENT shall transfer to the RECIPIENT any CDBG funds on hand or in the accounts receivable attributable to the use of CDBG funds, including CDBG funds provided to the SUBRECIPIENT in the form of a loan. Any real property under the control of the SUBRECIPIENT that was acquired or improved, in whole or in part, using CDBG funds in excess of $25,000 shall either be: A. Used to meet one of the national objectives in 24 CFR 570.208 and not used for the general conduct of government until: (1) For units of general local government, five years from the date that the unit of general local government is no longer considered by HUD to be a part of Urban Hennepin County. (2) For any other SUBRECIPIENT, five years after expiration of this Agreement; or B. Not used in accordance with A. above, in which event the SUBRECIPIENT shall pay to the RECIPIENT an amount equal to the current market value of the property less any portion of the value attributable to expenditures of non -CDBG funds for acquisition of, or improvement to, the property. The payment is program income to the RECIPIENT. No payment is required after the period of time specified in A. above. 11. PROCUREMENT The SUBRECIPIENT shall be responsible for procurement of all supplies, equipment, services, and construction necessary for implementation of its Activity. Procurement shall be carried out in accordance with the "Common Rule" Administrative Requirements in 24 CFR 85 and all provisions of the CDBG Regulations in 24 CFR 570 (the most restrictive of which will take precedence). The SUBRECIPIENT shall prepare, or cause to be prepared, all advertisements, negotiations, notices, and documents, enter into all contracts, and conduct all meetings, conferences, and interviews as necessary to ensure compliance 4 with the above described procurement requirements. The RECIPIENT shall provide advice and staff assistance to the SUBRECIPIENT to carry out its CDBG- funded Activity. 12. ACQUISITION, RELOCATION, AND DISPLACEMENT A. The SUBRECIPIENT shall be responsible for carrying out all acquisitions of real property necessary for implementation of the Activity. The SUBRECIPIENT shall conduct all such acquisitions in its name, or in the name of any of its public, governmental, nonprofit agencies as authorized by its governing body, which shall hold title to all real property purchased. The SUBRECIPIENT shall be responsible for preparation of all notices, appraisals, and documentation required in conducting acquisition under the Uniform Relocation Assistance and Real Property Acquisition Act of 1970 as required under 49 CFR Part 24 and of the CDBG Program. The SUBRECIPIENT shall also be responsible for providing all relocation notices, counseling, and services required by said regulations. The RECIPIENT shall provide advice and staff assistance to the SUBRECIPIENT to carry out its CDBG - funded Activity. B. The SUBRECIPIENT shall comply with the acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 as required under 24 CFR 570.606(a) and HUD implementing regulations at 24 CFR 42; the requirements in 24 CFR 570.606(b) governing the residential antidisplacement and relocation assistance plan under section 104(d) of the Housing and Community Development Act of 1974 (the Act); the relocation requirements of 24 CFR 570.606(c) governing displacement subject to section 104(k) of the Act; and the requirements of 24 CFR 570.606(d) governing optional relocation assistance under section 105(a)(11) of the Act. 13. ENVIRONMENTAL REVIEW The RECIPIENT shall determine the level of environmental review required under 24 CFR Part 58 and maintain the environmental review record on all activities. The SUBRECIPIENT shall be responsible for providing necessary information, relevant documents, and public notices to the RECIPIENT to accomplish this task. 14. LABOR STANDARDS EMPLOYMENT AND CONTRACTING The RECIPIENT shall be responsible for the preparation of all requests for HUD for wage rate determinations on the CDBG Activity undertaken by the SUBRECIPIENT. The SUBRECIPIENT shall notify the RECIPIENT prior to initiating any activity, including advertising for contractual services which will include costs likely to be subject to the provisions on Federal Labor Standards and Equal Employment Opportunity and related implementing regulations. The RECIPIENT will provide technical assistance to the SUBRECIPIENT to ensure compliance with these requirements. No CDBG funds shall be used directly or indirectly to employ, award contracts to, or otherwise engage the services of, or fund any contractor or subrecipient during any period of debarment, suspension, or placement in ineligibility status under the provisions of 24 5 CFR Part 24. Prior to awarding a contract the SUBRECIPIENT shall promptly notify the RECIPIENT. The RECIPIENT shall be responsible for determining the status of the contractor under this requirement, and shall notify SUBRECIPIENT if the contractor is or is not prohibited from doing business with the Federal government as a result of debarment or suspension proceedings. 15. PROGRAM INCOME If the SUBRECIPIENT generated any program income, as defined in 24 CFR 570.500, as a result of the expenditure of CDBG funds, the provisions of 24 CFR 570.504 shall apply, as well as the following specific stipulations: A. The SUBRECIPIENT will notify the RECIPIENT of any program income within ten (10) days of the date such program income is generated. When program income is generated by an Activity only partially assisted with CDBG funds, the income shall be prorated to reflect the percentage of CDBG funds used. B. On a form to be provided by the RECIPIENT, the SUBRECIPIENT will document amounts received as program income are properly determined, calculated and supported. The RECIPIENT will subsequently review and verify documentation to assure Federal requirements are met. C. Any such program income must be paid to the RECIPIENT by the SUBRECIPIENT as soon as practicable after such program income is generated unless the SUBRECIPIENT is permitted to retain program income. D. Program income returned to the RECIPIENT shall be credited to the grant authority of SUBRECIPIENT, whose project generated the program income, and shall be used for fundable and eligible CDBG activities consistent with this Agreement. E. The SUBRECIPIENT further recognizes that the RECIPIENT has the responsibility for monitoring and reporting to HUD on the use of any such program income. The responsibility for appropriate record keeping by the SUBRECIPIENT and reporting to the RECIPIENT by the SUBRECIPIENT on the use of such program income is hereby recognized by the SUBRECIPIENT. The RECIPIENT agrees to provide technical assistance to the SUBRECIPIENT in establishing an appropriate and proper record- keeping and reporting system, as required by HUD. F. In the event of close -out or change in status of the SUBRECIPIENT, any program income that is on hand or received subsequent to the close -out or change in status shall be paid to RECIPIENT as soon as practicable after the income is received. The RECIPIENT agrees to notify the SUBRECIPIENT, should closeout or change in status of the SUBRECIPIENT occur. 16. USE OF REAL PROPERTY The following standards shall apply to real property under the control of the SUBRECIPIENT that was acquired or improved, in whole or in part, using CDBG funds: D A. The SUBRECIPIENT shall inform the RECIPIENT at least thirty (30) days prior to any modification or change in the use of the real property from that planned at the time of acquisition or improvements, including disposition. The SUBRECIPIENT will comply with the requirements of 24 CFR 570.505 to provide affected citizens the opportunity to comment on any proposed change and to consult with affected citizens. B. The SUBRECIPIENT shall reimburse the RECIPIENT in an amount equal to the current fair market value (less any portion thereof attributable to expenditures of non -CDBG funds) of property acquired or improved with CDBG funds that is sold or transferred for a use which does not qualify under the CDBG regulations. Said reimbursement shall be provided to the RECIPIENT at the time of sale or transfer of the property referenced herein. Such reimbursement shall not be required if the conditions of 24 CFR 570.503(b)(8)(i) are met and satisfied. Fair market value shall be established by a current written appraisal by a qualified appraiser. The RECIPIENT will have the option of requiring a second appraisal after review of the initial appraisal. C. Any program income generated from the disposition or transfer of real property prior to or subsequent to the close -out, change of status or termination of the Joint Cooperation Agreement between the RECIPIENT and the SUBRECIPIENT shall be repaid to the RECIPIENT at the time of disposition or transfer of the property. 17. ADMINISTRATIVE REQUIREMENTS The uniform administrative requirements delineated in 24 CFR 570.502 and any and all administrative requirements or guidelines promulgated by the RECIPIENT shall apply to all activities undertaken by the SUBRECIPIENT provided for in this Agreement and to any program income generated therefrom. 18. AFFIRMATIVE ACTION AND EQUAL OPPORTUNITY A. During the performance of this Agreement, the SUBRECIPIENT agrees to the following: In accordance with the Hennepin County Affirmative Action Policy and the County Commissioners' Policies Against Discrimination, no person shall be excluded from full employment rights or participation in, or the benefits of, any program, service or activity on the grounds of race, color, creed, religion, age, sex, disability, marital status, sexual orientation, public assistance status, or national origin; and no person who is protected by applicable federal or state laws against discrimination shall be otherwise subjected to discrimination. B. The SUBRECIPIENT will furnish all information and reports required to comply with the provisions of 24 CFR Part 570 and all applicable state and federal laws, rules, and regulations pertaining to discrimination and equal opportunity. 7 19. NON - DISCRIMINATION BASED ON DISABILITY A. The SUBRECIPIENT shall comply with Section 504 of the Rehabilitation Act of 1973, as amended, to ensure that no otherwise qualified individual with a handicap, as defined in Section 504, shall, solely by reason of his or her handicap, be excluded from participation in, be denied the benefits of, or be subjected to discrimination by the SUBRECIPIENT receiving assistance from the RECIPIENT under Section 106 and/or Section 108 of the Housing and Community Development Act of 1974, as amended. B. When and where applicable, the SUBRECIPIENT shall comply with, and make best efforts to have its third party providers comply with, Public Law 101 -336 Americans With Disabilities Act of 1990, Title I "Employment," Title II "Public Services" - Subtitle A, and Title III "Public Accommodations and Services Operated By Private Entities" and all ensuing federal regulations implementing said Act. 20. LEAD -BASED PAINT The SUBRECIPIENT shall comply with the Lead -Based Paint notification, inspection, testing and abatement procedures established in 24 CFR 570.608. 21. FAIR HOUSING In accordance with the Fair Housing Act, Community Development Block Grant recipients are required to administer all programs and activities in a manner to affirmatively further the policies of the Fair Housing Act. The RECIPIENT has certified to HUD that it will affirmatively further fair housing within its jurisdiction. Should HUD make a determination that the SUBRECIPIENT has not affirmatively furthered fair housing or has impeded action by the RECIPIENT to comply with its fair housing certification, the RECIPIENT shall exercise its authority, as contained in the Joint Cooperation Agreement, to prohibit the SUBRECIPIENT from receiving CDBG funding for any activities until the violation has been remedied. 22. LOBBYING A. No federal appropriated funds have been paid or will be paid, by or on behalf of the SUBRECIPIENT, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal Grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. B. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an I." employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement SUBRECIPIENT will complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. 23. USE OF EXCESSIVE FORCE BY LAW ENFORCEMENT AGENCIES If applicable, SUBRECIPIENT has adopted and is enforcing a policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non - violent civil rights demonstrations; and a policy of enforcing applicable state and local laws against physicaliy barring entrance to or exit from a facility or location which is the subject of such non - violent civil rights demonstrations within its jurisdiction. 24. OTHER CDBG POLICIES The SUBRECIPIENT shall comply with the applicable section of 24 CFR 570.200, particularly sections (b) (Special Policies Governing Facilities); (c) (Special Assessments); (f) (Means of Carrying Out Eligible Activities); and Q) (Constitutional prohibitions Concerning Church/State Activities). 25. TECHNICAL ASSISTANCE The RECIPIENT agrees to provide technical assistance to the SUBRECIPIENT in the form of oral and/or written guidance and on -site assistance regarding CDBG procedures and project management. This assistance will be provided as requested by the SUBRECIPIENT and at other times at the initiative of the RECIPIENT when new or updated information concerning the CDBG Program is received by the RECIPIENT and deemed necessary to be provided to the SUBRECIPIENT. 26. RECORD - KEEPING The SUBRECIPIENT shall maintain records of the receipt and expenditure of all CDBG funds, such records to be maintained in accordance with OMB Circulars A -87 and the "Common Rule" Administrative Requirements in 24 CFR 85 and in accordance with OMB Circular A -110 and A -122, as applicable. All records shall be made available upon request of the RECIPIENT for inspection /s and audit/s by the RECIPIENT or its representatives. If a financial audit/s determines that the SUBRECIPIENT has improperly expended CDBG funds, resulting in the U.S. Department of Housing and Urban Development (HUD) disallowing such expenditures, the RECIPIENT reserves the right to recover from the SUBRECIPIENT such disallowed expenditures from non -CDBG sources. Audit procedures are specified below in Section 28 of this AGREEMENT. 27. ACCESS TO RECORDS The RECIPIENT shall have authority to review any and all procedures and all materials, notices, documents, etc., prepared by the SUBRECIPIENT in implementation of this Agreement, and the SUBRECIPIENT agrees to provide all information required by any person authorized by the RECIPIENT to request such information from the SUBRECIPIENT for the purpose of reviewing the same. 28. AUDIT The SUBRECIPIENT agrees to provide RECIPIENT with an annual audit consistent with the Single Audit Act of 1996, and the implementing requirements of OMB Circular A -133 "Audits of States, Local Governments and Non - Profit Institutions," and, as applicable, OMB Circular A -110 "Uniform Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals and Non - Profit Organizations." and, to certify and assure compliance with the financial standards as set forth in Exhibit 2 to this AGREEMENT. A. The SUBRECIPIENT agrees to provide RECIPIENT with an annual audit consistent with the requirements as stated in the first paragraph of this section above. The audit shall be completed and submitted to RECIPIENT within the earlier of 30 days after receipt of the auditor's report(s), or nine months after the end of the audit period. B. RECIPIENT will issue a management decision on audit findings within six months after receipt of the audit report and ensure that the recipient takes appropriate and timely corrective action. C. In those instances where less than $500,000 in assistance is expended from all Federal sources in any one fiscal year, and a single audit is not required, the RECIPIENT requests the following information within the same timeframe as in A., above: (1) annual financial statements, (2) independent auditor's report on internal control over financial reporting based on an audit of financial statements performed in accordance with government auditing standards, and (3) the Management Letter. D. The cost of the audit is not reimbursable from CDBG funds. E. The RECIPIENT reserves the right to recover from the SUBRECIPIENT'S non - CDBG funds any CDBG expenses which are disallowed by an audit. F. Assurance and certification by the Chief Financial Officer for the SUBRECIPIENT regarding its financial management system is attached hereto as Exhibit 2 and incorporated herein by reference. THIS PORTION OF PAGE INTENTIONALLY LEFT BLANK 10 e RECIPIENT EXECUTION The Hennepin County Board of Commissioners having duly approved this Agreement on .. , 2012 pursuant to Resolution No. 12- ZZ— and the proper County off i ials having signed this Agreement, the Recipient agrees to be bound by the provisions herein set forth. Approved as to for COUNTY OF HENNEPIN exec n STATE ftAKE A a By: T Assis ou At rney Char I 0 Dat z_ Date: #AM tW @I§Fk & M Y 10W Boenddf►the ATTEST: Deputy r o Co}}��nty Board Date: / /ij And: untv,'Mministrator Assistant County Administrator P3jbliG Works Date. v)2 for Department Diodtor, Housing, Community Works and Transit Date: 7 —&% 'l Z. L7 SUBRECIPIENT EXECUTION SUBRECIPIENT, having signed this Agreement, and the SUBRECIPIENT'S governing body having authorized such approval and the proper official having signed this Agreement, SUBRECIPIENT agrees to be bound by the provisions of this Agreement. By entering into this Agreement the SUBRECIPIENT certifies that it is not prohibited from doing business with either the federal government or the State of Minnesota as a result of debarment or suspension proceedings. SUBRECIPIENT: (Place city sea! here) CITY OF CORCORAN By: Its: And: \ Its: Attest: Title: G� /T ��s✓ Date: � 05 /ff • Ap /a-- DUNS # / / 4/,--,� CITY MUST CHECK ONE: The City is organized pursuant to: ❑ Plan A ❑ Plan B 7� Charter 12 SUBRECIPIENT AGREEMENT . URBAN HENNEPIN COUNTY FY2012 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM EXHIBIT 1 ACTIVITY DESCRIPTION (TABLE 3Cs) U.S. Department of Housing and Urban Development EXHIBIT 1 SUBRECIPIENT AGREEMENT A120539 URBAN HENNEPIN COUNTY 2012 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Jurisdiction's Name: Hennepin County Provider: City of Corcoran Project Title: Public Facilities Activity: Corcoran Community Center Priority Need; High OMB Approval No. 2506 -0117 Exp. 8/31/2014) Description: The City of Corcoran is building a small community center (approximately 2,000 sq. ft.) in the Maple Hills Estates mobile /manufactured home community to increase the availability and utilization of social services that city residents are eligible to receive. The community center's location would provide access to all city residents. Objective category: Suitable Living Environment Outcome category: Availability /Accessibility Location/Target Area: Corcoran. (Consolidated Pool $225,000) Objective Number Project ID 11.0 29 HUD Matrix Code CDBG Citation 03E 570.201(c) Type of Recipient CDBG National Objective Government Low /Mod Clientele Start Date (mm /dd /yyyy) Completion Date (mm /dd /yyyy) 7/1/2012 12/31/2013 Performance Indicator Annual Units Public Facility 1 Local ID Units Upon Completion 1 CDBG 225000 ESG ................................... ............................... HOME ................................... ............................... HOPWA ...................................................... I........... Total Formula ................................... ............................... 225000 Prior Year Funds ................................... ............................... Assisted Housing ............................... ............................... .................... ............................... PHA Other Funding ................................... ............................... 140530 Total ................................... ............................... 365530 The primary purpose of the project is to help: Homeless ❑ Persons with HIV /AIDS ❑ Persons with Disabilities ❑ Public Housing Needs ❑ Required Compliance Documentation (Client /Beneficiary Eligibility, Administrative Costs, Procurement, Acquisition /Relocation, Environmental Review, Davis Bacon /Labor Standards, Other) includes, but is not limited to: 1. Client/Beneficiary Eligibility 2. Davis Bacon 3. Environmental Review 4. 5. 6. 2012 CDBG Subrecipient Agreement CITY OF CORCORAN Agreement No. A120539 SUBRECIPIENT AGREEMENT URBAN HENNEPIN COUNTY FY2012 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM EXHIBIT 2 ASSURANCE AND CERTIFICATION In connection with our responsibilities to manage the Fiscal Year 2012 Community Development Block Grant (CDBG) program funds that have been provided to our organization, we certify and assure that we are in compliance with the financial standards set forth in Federal Office of Management and Budget (OMB) Circular A -110 (Attachments F and G). Specifically, our organization's financial management system provides for the following: Accurate, current, and complete disclosure of the financial results of each federally sponsored project or program in accordance with the reporting requirements set forth in OMB Circular A -110, Attachment G (Financial Reporting Requirements). 2. Records that identify adequately the source and application of funds for federally sponsored activities. These records contain information pertaining to federal awards, authorizations, obligations, unobligated balances, assets, outlays, and income. 3. Effective control over and accountability for all funds, property, and other assets. These assets are adequately safeguarded and are used solely for authorized purposes. 4. Comparison of actual outlays with budget amounts for each grant or other agreement and, whenever appropriate or required, comparisons of financial information with performance and unit cost data. 5. Procedures to minimize the elapsed time between the transfer of funds from the county to our organization and the disbursement of funds by our organization. 6. Procedures for determining the reasonableness, allowability, and allocability of costs in accordance with the provisions of the applicable federal cost principles and the terms of the grant or other agreement. 7. Accounting records that are supported by source documentation. 8. Annual audits by a firm of independent certified public accountants to ascertain the effectiveness of the financial management systems and internal procedures that we have established to meet the terms and conditions of the federal grants and other agreements. The audits are conducted on an organization -wide basis and include an appropriate sampling of federal agreements. 9. A systematic method to assure timely and appropriate resolution of audit findings and recommendations. 2012 CDBG Subreclpient Agreement CITY OF CORCORAN Agreement No. A120539 10. Organizations (subreciplents) that receive CDBG funds from us are required to comply with the financial management standards set forth in this certification. This assurance and certification is given in connection with any and all CDBG funds received after the date this form is signed. This includes payments after such date for financial assistance approved before such date. The undersigned recognizes and agrees that any such assistance will be extended in reliance on the representations and agreements made in this assurance. This assurance and certification is binding on this organization, its subrecipients, and on the authorized official whose signature appears below. er Date CITY OF CORCORAN By. 4f /�G 1�oi�faE Name f Chief Finan 'al Officer (please int) ignature of Chief inancial Officer SUBRECIPIENT AGREEMENT URBAN HENNEPIN COUNTY FY2012 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM EXHIBIT 3 FORMS 0 FORM #1 Calculation To Determine Average Hourly Pay Rate For CDBG Reimbursement (rev.4/26/10) "ity or Agency Name; project or Activity Name: :mployee Name and Title: Annual Maximum Hours: Vacation: s x, ru Holidays: 2 S J rP1"vt?R6 Lf D. Personal Leave: VI "RK�ta,w Total Productive Hours: IM- Employer Paid FICA:F�7% PERA (if applicable): Total Employer Retirement: Hourly Rate: Annual Salary: Employer Paid: Retirement, y x Life, Health, Dental, Disability Insurance: 3K E� 3.¢° • Total Wages and Benefits: Total Productive Hours: j` Z00 �f Average Hourly Rate: The Average Hourly Rate is Effective As of: Authorized Signature Title Date FORM ##2 Hennepin County CDBG Program Administrative Cost Summary Documentation Community or Agency Name: Project or Program Name: Contact Person & phone #: Expense Reimbursement Period: Start Date - End Date- - Employee Name Position:Tttle Flours Rate* Tota! Cost CDBG Relmbursement Re nested 0.00 0.00 0.00 0.00 0.00 . 0,00 0.00 0.00 0.00 0.00 J$OO 0.00 " Total 1 $0.00 „ From "Calculation to Determine Average Hourly Pay Rate" form. Note: Pay rate must be updated at least once a year or when rate changes. I certify that the charges specified above are just and correct. Authorized Signature Note: For audit purposes, employee time sheet/record must be attached to support staff time billed to the CDBG program. Tlmesheetalrecords must show all hours worked by employee, not just'CDBG' hours. va FORM #3 CDBG Beneficiary Information (Note: This form can be used as -is by the agency providing the service or incorporate ALL data items into an agency form) Agency/ Program Name: Client/Participant Information Name of head of household (first & last): Home Address: Is your household female- headed? Yes ❑ No ❑ Is your family Hispanic? Yes ❑ No ❑ Please check the box next to the race(s) appropriate for your family: ❑ White ❑ Black/African American ❑ American Indian /Alaskan Native ❑ Asian ❑ Native Hawaiian /Other Pacific Islander What will the total family income for all members be at the end of the year? Please check the income range below that corresponds with the number of people in your family. Family Size Household Income Range - Check box that applies to your household effective 7/112011) i 1 below $17,400 $17,400 - $28,950 $28,950 - $44,950 over $44,950 2 below $19,850 $19,850 - $33,100 $33,100 - $51,400 over $51,400 3 below $22,350 $22,350 - $37,250 $37,250 - $57,800 over $57,800 4 below $24,800 $24,800 - $41,350 $41,350 - $64,200 over $64,200 5 below $26,800 $26,800 - $44,700 $44,700 - $69,350 over $69,350 6 below $28,800 $28,800 - $48,000 $48,000 - $74,500 over $74,500 7 below $30,800 $30,800 - $51.300 $51,300 - $79,650 over $79,650 8 below $32,750 $32,750 - $54,600 $54,600 - $84,750 over $84,750 Following are examples of sources of income that should be included in the above calculation: Employment wages, self - employment, tips, unemployment compensation, Social Security /Disability payments, Public Assistance/MFIP, child support /alimony, interest /dividends from investments, rental property income, contract for deed payments. I certify that the information on this form is accurate and complete.,I authorize grantee /agency to verify this information, if necessary. Signed by Participant: Date: Warning: Section 1001 of Title 18 U.S. Code makes it a criminal offense to make false statements or misrepresentations to any Department of,4gency of the U.S. as to matters within its jurisdiction. Effective 7 /1 /11 In 4h FORM #4 Hennepin County Environmental Assessment Information Form Note: Where information is in application and /or on file, and that information is current, it is not necessary to reproduce it here. 1. Project/program name 2. Contact person (name, phone number and email address) 3. Project site location 4. All parties having a financial stake in project 5. Current budget (both source of funds and uses of funds) 6. Project description. This will be the one /two paragraph description answering: who is involved/responsible, what will be done, where /project address, when (timeline), and why of this project. 7. Alternatives considered: why this project/site /approach, as opposed to other options; why were other approaches rejected and this one accepted. 8. Expected outcomes 9. Description of structure (if appropriate) 10. How HUD or AHIF funding will be used, e.g., property acquisition, site development, etc., and manner of funding, e.g., grant, deferred second mortgage, etc. 11. Affordability (if appropriate): term of, targeted income group and measures taken to ensure affordability 12. Zoning of project site 13. Anything else known about the history of or plans for the area surrounding the site that might affect this property/project, e.g., past flood problems, nearby historical properties, pending commercial development, etc. FORM #4, Continued 14. Traffic count: If there is a busy municipal roadway near the project site, what is the average annual daily traffic (AADT) count for the nearest line segment. (Note: This office has access to federal, state and county traffic counts, but not municipal roadway counts.) 15. Where there is a significant noise generator of any type nearby (road, railroad, etc), please provide a description of the doors, windows and other surface materials on the structural face closest to the noise generator. Examples might include: Single wooden door with storm door, casement windows with insulated glass, etc. This information is needed where exterior noise levels exceed 65 dB. 16. Are there any known (or suspected) hazardous material generator, storage or contamination sites nearby? Are there any above ground storage tanks (AST) nearby. (This information can typically be gotten from your fire or police department.) 17. If Phase I and/or II reports, LBP or asbestos testing reports are available, please secure a copy. 18. Are there known soil instability /settlement problems at the site or nearby? 19. Is any demolition planned? Has the property been investigated for onsite hazardous materials, uncapped wells, etc? Has the state demolition permit been applied for and received? 20. What is your "drop dead date" for receiving environmental clearance from HUD? If a public notice is required, the whole process takes approximately 8 weeks. If you have any questions about the above, please contact Mark Hendrickson, 612 -348- 2199 or mark .hendrickson @co.hennepin.mn.us. A FORM #5 Urban Hennepin County Community Development Block Grant and HOME Programs Outline of Federal Labor Standards Process Prior to Construction The following labor standards process outline assumes that the development activity has been determined eligible and that the project has been or is in the process of being formally established as a Community Development Block Grant (CDBG) or HOME project. The activity is described followed by a typical time frame. 1. Developer submits to Hennepin County a project simunary (memo form attached) including a list of the various trades anticipated to be employed in the project. 2. Hennepin County requests a Wage Determination off of the Internet within one day of receipt of adequate project information. 3. Davis -Bacon and Related Acts materials (Federal Labor Standards, Wage Decision and Equal Employment Opportunity data) transmitted to developer for required inclusion in bid documents package (within one day of receipt of request). 4. Developer submits proposed bid documents package to Hennepin County for review (developer determines time.) 5. Hennepin County reviews bid documents for proper inclusion of labor standards materials (two days if appropriately compiled.) b. Developer submits two copies of complete final bid documents package at least five days prior to advertising for bids (developer determines time.) Developer will complete the National Association of Minority Contractors of Upper Midwest form provided and fax to them. The faxed transmission copy must be forwarded to Hennepin County. 7. Developer holds pre -bid orientation meeting (regarding bid process and labor standards requirements) and walk through tour of work site. (Orientation is optional but highly recommended where formal procurement procedure applies.) 8. Developer submits bids, bid summary and Section 3 documents to Hennepin County for review (developer determines time.) 9. Hennepin County determines contractor eligibility against HUD debarred and Section 3 requirements and notifies developer of outcome (one to two days.) 10. Developer awards bid to eligible contractor (developer determines time.) ' o a FORM #6 Hennepin County Housing, Community Worsts & Transit Department of7ransit & Cornnounity Works Brian Hiuver Principal Planning Analyst Housing Development 411 North Fifth Street, Sutte 320 Minneapolis, Minnesota 55401 -1362 612 -3 -08.7106, fax: 612 -34a -2420 ` 6rlan,lciuver@co.hennepin.mn.us ' MEMO TO: Brian KJuver FROM: DATE: SUBJECT: Work Sheet for Request for Fed%al Wage Detarrnination Community Year Project Name: Project Address: Deseiiption of Work and Construction Trades lnvolvcd: Est. Advertising Date: Est. Contract Award Date: Est. Project Cost: Pro'eot Personnel Project manager, rchitect public works m r eta. Names Prot Role (title) Address/Phone E -mail No. '4 FORM #7 Hennepin County CDBG Program Client Benefit Reporting Form Agency Name: Program Name: ReRortina Period: New Individuals Served this Income Categories Reporting Period 10-30% "Extremelv Low" M PENN MR, 4-15, 'Alfll -50% "LOW" 12- Black/African American 13- Asian 14- American Indian Note: if more than one race was checked on an Y individual client in -take forms, the service provider needs report the number of multiple r race persons by the categories below. If none of the multiple race categories are appropriate, "other" should be used. ONLY REPORT A PERSON IN ONE CATEGORY 11 -20 . + 16- American Indian /Alaskan Native & White V 17- Asian & White 18- Black/African American & White.` _ -�3 19- American Indian /Alaskan Native &� COX. , Black/African American 20- Other �� �: �3 na m �j Totals q q Female Headed Household Describe accomplishmentsloateomes during this report period (attach additional pages as need): Information provided by: Effective 711111 tt �1. FORM #8 REAL PROPERTY VOLUNTARY ACQUISITION VOLUNTARY TRANSACTION FOR AGENCIES WITH THE POWER OF EMINENT DOMAIN REQUIRED HOME and CDBG PROGRAM DOCUMENTATION Prior to beginning any property acquisition activity a project description and proposed budget should be prepared and submitted to Hennepin County program administration to be reviewed for program eligibility. Program guidelines should be in place describing the purpose of the program, types of properties to be acquired, how the properties will be identified, whether relocation benefits are available, etc. Where a public solicitation is utilized the solicitation must specify: Sale is voluntary Deadline for response acceptance Purpose for acquiring Response must be in writing property. Any other specific criteria (i.e. owner- occupied If relocation benefits are available or vacant properties only, etc.) CHECKLISTIPROCESS OUTLINE 1. Provide informational letter to property owners describing conditions for voluntary acquisition Exhibit D. 2. Receive written response from interested property owners and determination of non - applicability of relocation benefits (where no relocation benefits apply). This may be done along with informational letter above. Note: Owner cannot waive tenant relocation benefits. If unit is tenant occupied tenant may be entitled to relocation benefits if property is acquired. As a guideline, the unit shall be vacant for at least 90 days prior to acquisition, unless terms of the rental lease state otherwise. Exhibit 2 3. Begin environmental review process. Determine level of review required, complete assessment and receive clearance from Hennepin County. Note: if a property will be demolished a legal notice must be published and a minimum 32 -day public/HUD review period is required prior to closing. .4. Determination of blight is required for scattered site slum/blight projects. If applicable, complete site review/ inspection to determine if property meets established program guidelines (property condition, estimated value, vacant or owner occupied, etc.). (Exhibit 3 5. Complete Iviarket Rent Determination form for compliance with 570.606 (one for one replacement, Barney Frank legislation.) This must be completed prior to closing. (Exhibit 4 6. Establish fair market value and document how the fair market value was determined. Acceptable basis for establishing value can be a written appraisal or assessor's determination of market value. 7. Optional - Submit Council resolution determining just compensation for property and authorizing staff to proceed with acquisition. (Exhibit 5) 8. Written offer to purchase and summary statement of the basis of just compensation with purchase agreement. (Exhibit 6) Provide evidence that the seller received it. 9. Check status of environmental clearance if required prior to closing. (Final date of release of environmental conditions.) 10. Copies of negotiation memoranda. 11. Signed purchase agreement. 12. Closing statement with related documents and copies of disbursement checks. 13. Copy of Deed. NOTE: Acquisition is not considered voluntary if site is located in a planned or designated project area and all the property in the area will be purchased within a speeified time frame. Effective 7/1/11 I � ` FORM #9 REAL PROPERTY VOLUNTARY ACQUISITION BY AGENCIES WITHOUT THE POWER OF EMINENT DOMAIN (Nonprofits, Developers, CHDOs) REQUIRED CDBG and HOME DOCUMENTATION URA and 49 CFR part 24, subpart B VOLUNTARY ACQUISITION Documentation (sample letter) from buyer to seller that they will not acquire property if negotiations fail Documentation (sample letter) from seller to buyer stating that the sale is voluntary and that the seller waives relocation tights. FAIR ML4RiKET VALUE Documentation that determines the fair and reasonable price See Appraisal below Offer to purchase property (sample letter) APPRAISAL Copy of appraisal. NOTE: An appraisal is not required, however, the estimate of value must be supported by documentation explaining the basis for the estimate. If the property is 'For Sale' on the open market, acceptable alternatives' to an appraisal include but are not limited to; use of Realtor property marketing information (MLS) and a determination by the buyers agent that the price offered for the property is fair and reasonable or written determination by the city assessor. RELOCATION If applicable, tenant documentation (Tenants cannot waive relocation rights See relocation checklist if tenants occupy the site ) ENVIRONMENTAL You must call this office as soon as you decide to make an offer to purchase the property (Mark Hendrickson@ 612 -348 -2199) For properties built prior to 1978 you must comply with HUD Regulation on Lead Based Paint Hazards (see attached Fact Sheet) Environmental clearance /release from HUD conditions. Clearance/Release comes from HUD for (vacant property to be developed or a site with a structure(s) to be demolished) or from Hennepin County if (there will be no change in use of the property, i.e; existing residential property for continued use as residential.) PURCHASE AGREEMENT Copies of negotiation memoranda Copy of executed purchase agreement with addendum (well and lead base paint disclosure). Closing statement, related documents and copies of disbursement checks. Copy of Deed a Resolution #12 -0227 AMENDMENT NO.1 TO CONTRACT NO. A120539 CITY SUBRECIPIENT AGREEMENT URBAN HENNEPIN COUNTY FY2012 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM THIS AGREEMENT made and entered into by and between the COUNTY OF HENNEPIN, STATE OF MINNESOTA, hereinafter referred to as "RECIPIENT," A -2400 Government Center, Minneapolis, Minnesota 55487, and the CITY OF CORCORAN, 6700 County Road 116, Corcoran, Minnesota 55340, ,hereinafter referred to as " SUBRECIPIENT," said parties to this Agreement each being governmental units of the State of Minnesota, and is made pursuant to Minnesota Statutes, Section 471.59: IT IS HEREBY AGREED that Contract No. A120539 between the herein -named parties is hereby amended in accordance with the provisions set forth below: The COUNTY agrees to extend the SUBRECIPIENT time to complete the approved project and hereby extends the period of the contract to March 31 2014 unless terminated earlier pursuant to the Default and Cancellation provisions herein. Except as herein amended, the terms, conditions and provisions of said Contract No. A120539 shall remain in full force and effect. THIS SECTION INTENTIONALLY LEFT BLANK Resolution #12 -0227 SUBRECIPIENT, having signed this amendment, and the COUNTY having duly approved this amendment on the 8-Tt' day of December, 2013, and pursuant to such approval, the proper County officials having signed this amendment, the parties hereto agree to be bound by the provision herein set forth. Approved as to form and execution Assistant ounty Attorney Date: t z� / 1 3 COUNTY OF HENNEPIN STATE OF MINNESOTA By: M k-4& Chair of Its Co my B rd Date: . Z ATTEST: And: /V rkof County Board Administrator County Administrator Pub is orks Date: 0 Recommended fo proval: D partment Director, Housing, Community Works and Transit Date: " Y Resolution #12 -0227 SUBRECIPIENT: CITY OF CORCORAN (Place city seal here) By: -- Its: �' {�,� Cin1lae' tra For a And: C.LCJ Its: Attest: Title: Date: ;Lo/3 3 Resolution #12 -0227 AMENDMENT NO.2 TO CONTRACT NO. A120539 CITY SUBRECIPIENT AGREEMENT URBAN HENNEPIN COUNTY FY2012 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM THIS AGREEMENT made and entered into by and between the COUNTY OF HENNEPIN, STATE OF MINNESOTA, hereinafter referred to as "RECIPIENT," A -2400 Government Center, Minneapolis, Minnesota 55487, and the CITY OF CORCORAN, 6700 County Road 116, Corcoran, Minnesota 55340, hereinafter referred to as " SUBRECIPIENT," said parties to this Agreement each being governmental units of the State of Minnesota, and is made pursuant to Minnesota Statutes, Section 471.59: IT IS HEREBY AGREED that Contract No. A120539 between the herein -named parties is hereby amended in accordance with the provisions set forth below: The COUNTY agrees to extend the SUBRECIPIENT time to complete the approved project and hereby extends the period of the contract to September 30 2014 unless terminated earlier pursuant to the Default and Cancellation provisions herein. Except as herein amended, the terms, conditions and provisions of said Contract No. A120539 shall remain in full force and effect. THIS SECTION INTENTIONALLY LEFT BLANK 1 Resolution #12 -0227 SUBRECIPIENT, having signed this amendment, and the COUNTY having duly approved this amendment on the day of March, 2014, and pursuant to such approval, the proper County officials having signed this amendment, the parties hereto agree to be bound by the provision herein set forth. COUNTY OF HENNEPIN Approved as to fad STATE OF MINNESOTA By: 1 ITS ity Attorney Chai of Its ounty Date: • Assistant County Administrator Pu lic Works Date: a, o� q Recommended for proval: Derfartment Director, Housing, Community Works and Transit Date: 2 J Resolution #12 -0227 SUBRECIPIENT: CITY OF CO CORAN (Place city seal here) .... By: Its: And: Its: C;./4 Attest: Title: Date: � --� ,� - � Z 3 AGREEMENT FOR COMMUNITY CENTER PROGRAM MANAGEMENT AND FACILITY CONSTRUCTION This Agreement is entered into between Mobile Hope, a Minnesota non - profit corporation ( "Mobile Hope ") and the City of Corcoran, a Minnesota municipal ( "City"); this Agreement shall be effective upon execution by both parties. RECITALS a) The City is constructing a community center building on property owned by the City and accessed through Maple Hill Estates; that the Community Center shall be known as "Hope Center ". b) This Agreement for Community Center Program Management and Facility Construction is in conjunction with the Community Center Financial and Access Agreement entered into between the City and Park Owner. c) The City has limited its financial contribution towards the project; costs occurring after December 31, 2013, including but not limited to architect, planning, legal, construction observation and construction cost overruns are the responsibility of Mobile Hope. d) The City will pay initially for all costs related to the community center construction estimated to be $346,278.76; that after considering the $18,078.76 amount already contributed by the City; and the $30,000 personal guarantee of Park Owners, Mobile Hope will be responsible to reimburse the City through donations for all costs incurred by the City above the CDBG funding of $225,000 and the $18,078.76 already contributed by the City. In the event Mobile Hope has not reimbursed the City for the full amount owed pursuant to this section within three (3) years of execution of this agreement, the City may elect to terminate this agreement so long as the termination does not adversely impact the CDBG grant. Page 1 of 10 e) Mobile Hope intends to manage and operate the community center for activities including, but not limited to, a computer center, community events, school tutoring, craft activities, career assistance, youth center, facility rental, and inherently religious activities. f) The percentage of time the space is used for non - inherently religious activities must be greater or equal to the percentage of total cost borne by CDBG funding based on the anticipated CDBG funding of $225,000 (public contribution), and a total build out budget of $346,078.76 (including the $18,078.76 contributed between 2012 and 2013 by the City), the anticipated percentage of inherently religious activities may not exceed thirty -five (35) percent of total activity hours. g) Mobile Hope has provided the City with a written list of its anticipated programming, that the three (3) page written list of activities is attached hereto and made a part of this Agreement as Exhibit A. h) Activities taking place in the community center must be opened to all Corcoran citizens and scheduling of activities will be the responsibility of Mobile Hope, with approval by the City. i) Mobile Hope and the City have entered into this Agreement as a formal understanding of the rights and obligation for each party. NOW, THERFORE, the parties hereto agree as follows: 1. Terms Incorporated. The terms of the above Recitals are incorporated into the Agreement. 2. Schedule of Activities. Mobile Hope has provided the City with a list of activities and a schedule it intends to provide at the community center (Exhibit A); this shall include the proposed times of operation for each activity; the City must approve the activity list seasonally until five years after the expiration of the Subrecipient Agreement identified in the Community Center Financial and Access Agreement. Any use or activity within the Community Center; other than provided by Mobile Hope pursuant to this Agreement, must be approved by the City. Page 2 of 10 3. Staffing. Mobile Hope shall provide a responsible, on site, staff member or designated volunteer during its hours of operation; Mobile Hope shall be responsible to see that the community center is locked and secure at all times that the community center is not in use. 4. Coordination with City. Mobile Hope shall be responsible for coordinating daily use of the community center building, with City approval, further, the City shall retain discretional use of the facility for the general public. Mobile Hope shall coordinate with a designated City employee its activities and scheduling and Mobile Hope shall keep the records required of the City for reporting in its Subrecipient Agreement with Hennepin County. 5. Construction Costs and Expenses. The City will pay initially for all costs related to the community center construction estimated to be $346,278.76; that after considering the $18,078.76 amount already contributed by the City; and the $30,000 personal guarantee of Park Owners, Mobile Hope will be responsible to reimburse the City through donations for all costs incurred by the City above the CDBG funding of $225,000 and the $18,078.76 already contributed by the City. 6. Annual Costs and Expenses. Attached to this Agreement as Exhibit B is a list of approximate costs and expenses that can be anticipated for the community center annual operating budget. a.) The City has been advised and will contract in a separate agreement with owner of the mobile home park who will provide and pay for all listed expenses on Exhibit B except insurances identified below and in paragraph 6. b.) The City shall provide and pay for the following items toward the annual operating budget: • Building, structure and general liability insurance associated with building ownership c.) Mobile Hope shall provide and pay for the following items of the annual operating budget: • Insurance as identified in Section 7 below. Page 3 of 10 7. Insurance. a.) Liability Insurance. Mobile Hope agrees to carry liability insurance for all claims, injuries, damages or causes or action, whatsoever, that may arise from their program management and operation of the Corcoran Community Center; that the liability insurance shall be in amounts sufficient to protect the City against tort liability under the Minnesota Tort Liability Act (Minn. Stat. §466.01 et sec.) as this act is amended from time to time and shall provide City with proof of coverage, annually. b.) Mobile Hope shall carry worker's compensation insurance as required by Minnesota law for all covered employees and shall provide City with proof of coverage, annually. No worker's compensation will be required for volunteers. c.) Mobile Hope shall carry insurance on building contents and personal property not covered by insurance carried by Barry Hay. d.) Defend -Hold Harmless: Mobile Hope agrees to defend and hold the City harmless from all claims, injuries, damages or causes of action, whatsoever, arising from their program management and operation of the Corcoran Community Center. City agrees to defend and hold Mobile Hope harmless from all claims, injuries, damages or causes of action, whatsoever, arising from their obligation related to the Corcoran Community Center. 8.) Termination. In the event of default, either party to the Agreement may terminate the Agreement after giving the defaulting party a thirty (30) days opportunity to cure the default. The notice shall be sent to the defaulting party by certified U.S. Mail. Notice shall be sent as follows: City of Corcoran: Brad Martens, Administrator 8200 County Road 116 Corcoran, MN 55340 Mobile Hope: Brian Dejewski 7800 Maple Hill Road Mobile Hope Office Corcoran, MN 55340 Page 4 of 10 9.) Binding Agreement. Dated: Dated: Dated: This Agreement is binding on both parties and their assigns and many only be amended in writing and executed by both parties. CITY OF CORCORAN I: WE Ken Guenthner, its Mayor Jeanie Heinecke, its Clerk MOBILE HOPE IN Its: Page 5 of 10 EXHIBIT A (Programming List) Page 6 of 10 Page 7 of 10 4 �w b �ge1- ��d 7 C-7 C ch � �y BCD 0. 2 0 CD CD I �F x 5t x x x w x x x x x x x x x x x x x 11,11 x x x x x 11 x x x x x c i L ` f rn Gr7 i i t o I e ary•� zF 7_ �� CIS C? °��•c� ml�n:[@ @ Liz N @ � Q.• wL. ® �, N N :K @ Q L" Cm 1CTI CTa Ns C3 Ln N N LT IV N- +--+•N LF7 N-+LT - Lni- -+Ln - > w Ls N N 'mow rn-4 P •, fi -�4 C7?G co wCa9d GR 7Nwb7 - -4 - N4C;p +�� Nr3N�7 LnGN -�6iGi r�C CIP0 �.. j Nt 4x0 CJ7 C0 L,S-•N f..1N to ` ri--j ` w— -4 w c-4—c4, w Pc . — � n3i�v�o °wc�ai�a Page 7 of 10 4 �w b �ge1- ��d 7 C-7 C ch � �y BCD 0. 2 0 CD CD I �F zrn >f= rl P� 2: 2!t © O 7 9 sn r 'rte 'rh <=rn C0 on2T nsT i 0m 71 nn1!7 C5 9 rn t+ N Cn Ih N +h th Ch N Lh N N A Ch Ln N ih U, In N mrn{ f72T g 4 P rO3 a rnC? 2T M q 9 - r rnC7fiST M q 4 4 r0 3 f�f]mT r0' rn00mT g C7 ' Sfl m Gry rn � pry '^ n v s f7 S 7 =, s n 7 � a r o r... a r � Z] � Z9 F (j W P N w =i f li a i (1� if ry N _ + CR (li N a i [ li [ 1} N i i [ry (n h] i a fJy (n N rn z nz-9 w nz-1 nz n u± ns; a,nz-1 p rn % — p p� m p c` u a c zi L9 c N e CG �i i7 _ FW+ A V 4 [u Its �:.. OM 4ry Sh N Sh Sh N C++ 4ry N Sh Sh N — LM1 CM1 N '' s '� '� cD 0 9 CD 11 ©'� � {CD{ gyp? d L7 x x cn 6 © `" -i n a b n @ n n b b i b r r b r N tp i i fry [19 N a i le7 U5 N i i try (15 1e7 i i [J} tn N m1 � mT 47 ? n T 7 C m fT ]? n{ T Q gam C1 T W C1 G !U cm 1. Z] N 'y .. Chia �a a In 6,7 5-0 ,or rn w wra �^ r..� u7 a+ a rn (P7 W N 1= m x.577 [75. G'7. N [J7 V5 i.M1 N — V5 i11 V1 N in V1 {n N _. m M LD — m rn 2 n a n o ;,, a N Cb A A N I I'd Page 8 of 10 rn rn ur Page 9 of 10 O is Ul 0 0 0 0 0 F F O lu F F --I 0 -n .0 CD r- 0 C7 IT 0 7- CD 0 p CD GI (D CD 0 ID W f11 Ln rl) M N N Ln rj Ln rj m -1, C) 0 m C.) n -n D 9 p itl I'U E 0 Nj y rQ -n n -n :!i W tQ 1": N U ri I M r M W a 5. -M LO un 0 0 0 0 0 0 m m Z7 rl m LU Page 9 of 10 O is Ul � G p 90Z C C O ro ry y a S N ro � n a o a � � a o � O y ro ow ; zo r O %D o a N � � ro o 4 EXHIBIT B (Annual Operating Budget) Page 10 of 10 � 0 v W m a Q � A 3 C =� d ` n A M � Q � Q+ n M I ry n m q m ,� m C p� pp ro o � vN r p b b k O b h O5 Q V C p ffgg pyp '�L Q 9A Q F A �`• o N H N ��OO W Q F II..... s A Q W 8N F+ p 9� wy+ N N N ty]I Cb� N � N r r M Imo+ p r N pry -�'pd r W A pN yryaa W Orr yW Q :Q M1gp+ prp pWP g 4 V W C� tNh dNi U� w N Or �i ~ Ca T m R w m R a ti+ GW V '8 Page 10 of 10 � 0 v W m a Q � A 3 C =� d ` n A M � Q � Q+ n M I 00 41 00 - Bid Form Maple Hill Community Center - Corcoran, MN 00 4100 - BID FORM TO: City of Corcoran 8200 County Road 116 Corcoran, MN DATE: - -. FROM: �i� il 1 6k,— T Contractor Name The undersigned, having familiarized himself with the local conditions affecting the cost of the Work, the availability of materials and labor, and with the Drawings and Specifications (including Advertisement for Bids, Instructions to Bidders, Conditions of the Contract, and Addenda, if any thereto) as prepared by Wenck Associates, Larson Associates, and Foehringer Engineering hereby proposes to furnish all labor, materials, equipment, and services required in compliance with the Contract Documents, within the time set forth therein, and at the prices stated below, to complete the Contract noted below. CONTRACT(S) BID: The undersigned is submitting a bid for the complete construction of the new Community Center as shown or specified in the Project Manual/Bidding Documents: ADDENDA: I (We) acknowledge receipt of the following addenda: Addendum No. Dated: Addendum No. Dated: l Addendum No. Dated: I f.3 SINGLE CONTRACT BASE BID: Bidder a reel to perform all Work associated with the above referenced Contract for the sum of list sum in both words and figures): 3 Lot �, Doll -Z-7 $ _ 00 ALLOWANCES: The Following Allowances are to be included in the above Base Bid Price and used at Owner's Discretion: ® Electrical Allowance for onsite modifications $3,000 HVAC Allowance for onsite modifications $3,000 ® Grading, carpentry and misc. structure allowance $5,000 SCHEDULE: We have reviewed the schedule requirements as specified in Section 01 11 10 - Schedule, and hereby endorse them as they apply to the Work of this Contract, or make amendments to the specified progress schedule with reasons as follows: CONTRACT AND BOND: If awarded the Contract, the Undersigned agrees to execute an agreement within the specified time in the form of Standard Agreement of the American Institute of Architects, Al 01, for the above stated compensation and provide the specified Performance Bond and Labor and Material Payment Bonds. Bid Form 004100-1 00 41 00 - Bid Form Maple Hill Community Center — Corcoran, MN BID GUARANTEE: The undersigned agrees that the above prices are firm and not subject to escalation and will not be withdrawn or canceled within ninety (90) days after the time fixed for receipt of bids. ACCEPTANCE OF BIDS: In submitting this bid, it is understood that the City of Corcoran reserves the right to accept any bid in their best interest, reject any or all bids, to accept any of the Alternates in any order, or reject any or all of the Alternates, and to waive minor discrepancies in bidding procedure. CHANGES IN WORK: In the event changes in Work necessitates a change in cost, the percentage applied for supervision, profit, and overhead will be in accordance with Article 7 of SUI)lementM Conditions. BID SUBMISSION: The undersigned bidder has the legal status checked below: Individual /Sole Proprietor dba A Partnership consisting of Partners Signed and Sealed this in day of C 2013, END OF BID FORM Bid Form 004100-2 ERR M1 Business Information Form T certify that according to the definitions provided on the other side of this form my business is: A Small Business Enterprise, A Minority -owned Business Enterprise. [] A Women -owned Business Enterprise. 0 A Section 3 certified business is a business with at least 51 percent owned by a Section 3 resident or Midents. 0 A Section 3 certified business is a business with at least 30 percent of your permanent, full -time employees are Section 3 residents. [] Number of employees claiming Section 3 Status BNumber of New glues that are Section 3 Residents Number of Section 3 residents trained during this award A Section 3 business is a business that can provide evidence of a commitment to subcontract in excess of 25 percent of the amount of all subcontracts to Section 3 certified businesses. I certify that the above statements are true, complete, and correct to the best of my knowledge and belief �j Company Name and Address: s'`' 0-C•" , 10 to Company Owner Printed Name: - Vourn Company Owner Signature: Contract Amount $ if you certify above that your business meets any of the above classifications including as a Section 3 business, you may be asked to provide documentation and additional'informa#ion as may be reasonably required to verify your certification. The above signed fully understands that false statements or information are punishable under Federal and State Law. Business information Form 004539-1 r Definitions: Qualified business ---a business end whose principal place of business is in the Twin Cities Metro Area that: ® is not a. broker, or a manuf'acturer`s representative, does not operate as a franchisee or under a franchise agreement, and is not a business in which the owner is also owner or part owner of one or more businesses that is dominant in the same field of operation; and Small Business Enterprise (SBE)---a qualified business that additionally: is not a business dominant in its field of operation, nor an affiliate or subsidiary thereof with average annual gross sales of less than $16.3 million. Minority -owned Business Enterprise (MBE) --a guga—fi-fisd business that additionally: is at least fifty -one (5 1) percent owned by one or more minority persons, and has its management and daily business operations controlled by one or more minority persons who own it. Women -owned Business Enterprise (WBEY--a qualified business that additionally: ■ is at least fifty-one (5l) percent owned by one'or more women, and has its management and daily business operations controlled by one or more women who own it Section 3 Business Criteria — • at least fifty -one (5 1) percent or more of your business is owned and managed by a. Section 3 resident or residents; or (See qualification guidelines below)., • at least thirty (30) percent of your permanent, full time employees are Section 3 residents; or • you can provide evidence of a commitment to subcontract in excess of 25 percent of the amount of all subcontracts to Section 3 certified businesses. Section 3 Resident Crites -- a Section 3 resident must: • live in Hennepin County. • earQ no more than the following amounts:. Family Size: 1 Person 2 Persons 3 Persons 4 Persons 5 Persons 6 Persons 7 Persons 8 Persons Income $45,100 $51,550 $58,000 $64,400 $69,604 $74,750 $79,900 $85,050 T,1REMOUSMD bWdB N3k1=8Bwim=Idomrm13 doc Business Information Form 004539-2 hlernepirti J :'IM1 Include this form With your bid proposal SECTION 3 Or THE HOUSING AND SAN DEVELOPMENT ACT OF 1968 Housing and Urban Developrncnt •regulations implementing Section 3 of the Housing and Urban Development Act of 1968 requires that to the greatest extent feasible opportunities for training and employment be given to lower income residents of the project area and contracts for work in connection with the project be awarded to business concerns which are located in or owned in substantial part by,persons residing in the area of the proj ect. As evidence of compliance the undersigned certifies that heJsbe will: (3) Take affirmative steps to hire and train lower income residents of the pzoj ect area, and (2) Solicit the Participation of businesses located in or ow.aed substantially by Petsons residing in the area of the project, (3) Maintain records and documentation on activities carried out for (1) and,(2) above for periodic review by HUD officials to determine compliance. r , Signed �" °may Date a' Contractor/Compat�y j Project Name i / Project Location Project Area Henn in CoUnty A Section 3 of HRA 1968 DD 45 41 -1 THIS PAGE LEFT BLANK INTENTIONALLY Include ! your bid proposal SECTION 3 CLAUSE Contractor must comply with and must ensure that the following language is included in all applicable subcontracts for work related to this contract (the term "Contractor" as used herein shall also be deemed to mean "Subcontractor "): Section 3 Clause (24 CFR 135.38) A. The work to be performed under this agreement is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S,C. 1701 u (Section 3). The purpose of Section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD- assisted projects covered by Section3, shall, to the greatest extent feasible, be directed to low and very low- income persons, particularly persons who are recipients of HUD assistance for housing. B. The parties to this agreement agree to comply with HUD's regulations in 24 CFR Part 135, which implement Section 3. As evidenced by their execution of this agreement, the parties to this agreement certify that they are under no contractual or other impediments that would prevent them from complying with the Part 135 regulations. C. The contractor agrees to send to each labor organization or representative of workers with which the contractor has collective bargaining agreement or other understanding, if any, a notice advising the labor organization or workers' representative of the contractor's commitments under this Section 3 clause, and will post copies of the notice in conspicuous places at the work site where both employees and applicants for training and employment positions can see the notice. The notice shall describe the Section 3 preference, shall set forth minimum number and job titles subject to hire, availability of apprenticeship and training positions, the qualifications for each; and the name and location of the person(s) taking application for each of the positions; and the anticipated date the work shall begin. D. The contractor agrees to include this Section 3 clause in every subcontract subject to compliance with regulations in 24 CFR Part 135, and agrees to take appropriate action, as provided in an applicable provision of the subcontract or in this Section 3 clause, upon a finding that the Subcontractor is in violation of the regulations in 24 CFR Part 135. The contractor will not subcontract with any subcontractor where the contractor has notice or knowledge that the subcontractor has been found in violation of the regulations in 24 CFR Part 13 5. E. The contractor will certify that any vacant employment positions, including training positions, that are filled (1) after the contractor is selected but before the agreement is executed, and (2) with persons other than those to whom the regulations of 24 CFR Part 135 require employment opportunities to be directed, were not filled to circumvent the contractor's obligations under 24 CFR Part 13 5. F. Noncompliance with HUD's regulation in 24 CFR Part 135 may result in sanctions, termination of this agreement for default, and debarment or suspension from future HUD assisted contracts. G. With respect to work performed in connection with Section 3 covered Indian Housing Assistance, Section 7(b) of the Indian Self- Determination and Education Assistance Act (25 U.S.C. 450e) also applies to the work to be performed under this agreement. Section 7(b) requires that to the greatest extent feasible (i) preference and opportunities for training and employment shall be given to Indians, and (ii) preference in the award of contracts and subcontracts shall be given to Indian organizations and Indian-owned Economic Enterprises. Parties to this agreement that are subject to the provisions of Section 3 and Section 7(b) agree to comply with Section 3 to the maximum extent feasible, but not in derogation of compliance with Section 7(b). 2. Contractor shall maintain such records, and complete and submit such forms as may be amended from time to time, as required by Hennepin County and/or HUD including but not limited to the Section 3 New Hires Report and the Section 3 Business Certification Package. Such forms shall be submitted in accordance with the directions contained therein and at such other times Hennepin County and/or HUD may direct. I� BV CONSTRUCTION, INC. License No. BC634665 4118 48th Street NE BUFFALO, MINNESOTA 55313 (763) 682 -4677 • FAX (763) 682 -0958 Email: Brian @BVConstructionMN.com Maple Hills Communtiy Center Maple Hill Road Corcoran Mn We hereby submit spectticatinns and estimates fnr-. Page No. of Pages Proposal W. 2036 LICENSE NO. 363 DATE JOB PHONE NO. 6/3/2014 JOB NAME /NO. JOB LOCATION ( REVISED BID) LABOR &MAT. TO CONSTRUCT MAPLE HILLS COMMUNITY CENTER AS PER SPECS. THIS IS A REVISED NUMBER FROM ORIGINAL BID. All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary insurance. Our workers are fully covered by Workman's Compensation Insurance. You, the buyer, may cancel this transaction at any time prior to midnight of the third business day after the date of this trans- action. Cancellation must be done in writing. We propoSE hereby to furnish material and labor - complete in accordance with above specifications, for the sum of: dollars ($ Payment to be made as iollows: PROGRESSIVE DRAWS DURNING JOB 308,000.00 Nate: This proposal may be withdrawn by us it not accepted within. days. Acceptance of Proposal: The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above_ Signature Date Signature Date 00 41 00 - Bid Form Maple Hill Community Center --- Corcoran, MN 00 4100 - BID FORM TO: City of Corcoran 8200 County Road 116 Corcoran, MN DATE: FROM: / 1C�i S'�i'i � S C L �� I-1hCtrS, UQ, Contractor Name The undersigned, having familiarized himself with the local conditions affecting the cost of the Work, the availability of materials and labor, and with the Drawings and Specifications (including Advertisement for Bids, Instructions to Bidders, Conditions of the Contract, and Addenda, if any thereto) as prepared by Wenck Associates, Larson Associates, and Foehringer Engineering hereby proposes to furnish all labor, materials, equipment, and services required in compliance with the Contract Documents, within the time set forth therein, and at the prices stated below, to complete the Contract noted below. CONTRACT(S) BID: The undersigned is submitting a bid for the complete construction of the new Community Center as shown or specified in the Project Manual/Bidding Documents: ADDENDA: I (We) acknowledge receipt of the following addenda: Addendum No. t Dated: (f Ile JJ5 Addendum No. 7-- Dated: 1 315 Addendum No.--3--Dated: i 1 1 tf 145 SINGLE CONTRACT BASE BID: _Bidder agrees to perform all Work associated with the above referenced Contract, for the „sum of (list sum in both words and figures): r ILA. ��� �aL��/ �� M10 _ Lr • 1 ALLOWANCES: The Following Allowances are to be included in the above Base Bid Price and used at Owner's Discretion: • Electrical Allowance for onsite modifications $3,000 • HVAC Allowance for onsite modifications $3,000 • Grading, carpentry and mist. structure allowance $5,000 SCHEDULE: We have reviewed the schedule requirements as specified in Section 0t 11 10 - Schedule, and hereby endorse them as they apply to the Work of this Contract, or make amendments to the specified progress schedule with reasons as follows: CONTRACT AND BOND: If awarded the Contract, the Undersigned agrees to execute an agreement within the specified time in the form of Standard Agreement of the American Institute of Architects, A 101, for the above stated compensation and provide the specified Performance Bond and Labor and Material Payment Bonds. Bid Form 004100-1 00 4100 - Bid Form Maple Hill Community Center — Corcoran, MN BID GUARANTEE: The undersigned agrees that the above prices are firm and not subject to escalation and will not be withdrawn or canceled within ninety (90) days after the time fixed for receipt of bids. ACCEPTANCE OF BIDS: In submitting this bid, it is understood that the City of Corcoran reserves the right to accept any bid in their best interest, reject any or all bids, to accept any of the Alternates in any order, or reject any or all of the Alternates, and to waive minor discrepancies in bidding procedure. CHANGES IN WORK: In the event changes in Work necessitates a change in cost, the percentage applied for supervision, profit, and overhead will be in accordance with Article 7 of Supplementga Supplement Conditions. BID SUBMISSION: The undersigned bidder has the legal status checked below: Individual /Sole Proprietor db L' A Partnership consisting of q Partners A Corporation, incorporated in the State of 2_10 Legal name of firm, person or Legal mailing Phone #762,3 Fax # By Title_} Printed na Signature Signed and Sealed this day of 2013. END OF BID FORM Bid Form 004100-2 Business Information Fora I certify that according to the definitions provided on the other side of this form my business is: t�� i A Small Business Enterprise. 0 A Minority -owned Business Enterprise. A Women-owned Business Enterprise. Q A section 3 certified business is a business with at least 51 percent owned by a Section 3 resident or residents. Q A Section 3 certified business is a business with at least 30 percent of your permanent, full-time employees are Section 3 residents. 0 Number of employees claiming Section 3 Status BNumber of New Hires that are Section 3 Residents Number of section 3 residents trained during this award A Section 3 business is a business that can provide evidence of commitment to subcontract in excess of 25 percent of the amount of all subcontracts to Section 3 certified businesses. I certify that the above statements are true, complete, and correct to the best of my knowledge and belief. Company Name and mWAO -A YA.�1�. IN ,. 0 Company Owner Printed: Name; r Company Owner Signature' Contract Amount If you certify above that your business meets any of the above classifications including as a Section 3 business, you may be asked to provide documentation and additional'infonnation as may be, reasonably required to verify your certification. The above signed fully understands that false statements or information are punishable under Federal and State Law. Business Information Form 004539-1 Definitions: QuaBifited busincssa business entity whose princiyai place of business is in the Twin Cities Metro Area that. is not a broker, or a manufacturer`s representative, does not operate as a franchisee or under a franchise agreement, and is not a business in which the owner is also owner or part owner of one or more businesses that is dominant in the same field of operation; and Small Business Enterprise (SBE} –a qualified business that additionally: o is not a business dominant in its field of operation, nor an affiliate or subsidiary thereof with average annual gross sales of less than $16.3 million. Minority- -owned Business Enterprise (MBE) —a qualified business that additionally: s is at least fifty -one (5 1) percent owned by one or more minority persons, and has its management and daily business operations controlled by one or more minority persons who own it Women-owned Business Enterprise (WBE)--a qualified business that additionally: is at least fifty -one (5 1) percent owned by one'or more women, and has its management and daily business operations controlled by one or more women who own it. Section 3 Business Criteria — o at least fifty -one (5 1) percent or more of your business is owned and managed by a Section 3 resident or residents; or (See qualification guidelines below)., m at least thirty (30) percent of your permanent, full time employees are Section 3 residents; or * you can provide evidence of a commitment to subcontract in excess of 25 percent of the amount of all subcontracts to Section 3 certified businesses. Section 3 Resident Criteria --- a Section 3 resident must: e live in Hennepin County. e earn no more than the following amounts:. Family Size: 1 Person 2 Persons 3 Persons 4 Persons 1_5 Persons 6 Persons 7 Persons 8 Persons Income $45,100 J $51,550 $58,000 $64,400 1 $t!,600J $74,750J $79,900 $85,054 TA RF,4# CfIXNG 3 Baftm Ldn DAM13 due Business Information Form 004539-2 Nl "P Include this form With your bid proposal SECTION 3 OF THE HOUSUgG AND URBAN DEVELOPMENT ACT OF 19.68 Housing and Urban Development -regulations implementing Section 3 of the Housing and Urban Development Act of 1968 requires that to the greatest extent feasible opportunities for training and employment be given to lower income residents of the project area and contracts for work in connection with the project be awarded to business concerns which are located in or owned in substantial part by.persons residing in the area of'the project. As evidence of compliance the undersigned certifies that helshe will. (3) Take affirmative steps to hire and train lower income residents of the proj ect area, and (2) Solicit the participation of businesses located in or ovmed substantially by Persons residing in the area of the project, (3) Maintain records and documentation on activities carried out for (1) and,(2) above for periodic review by H-QD officials to determine- compliance. Signe � Date Contractor/Company Prof ec� NamR, Project Location Project Area Hennepin Co ugly Section 3 of HRA 1968 00 45 41 -1 THIS PAGE LEFT BLANK INTENTIONALLY �� i , .1 1 411 or 10 SECTION 3 CLAUSE Contractor must comply with and must ensure that the following language is included in all applicable subcontracts for work related to this contract (the term "Contractor" as used herein shall also be deemed to mean "Subcontractor "): 1. Section 3 Clause (24 CFR 135.38) A. The work to be performed under this agreement is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S,C. 1701 u (Section 3). The purpose of Section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD- assisted projects covered by Section3, shall, to the greatest extent feasible, be directed to low and very low- income persons, particularly persons who are recipients of HUD assistance for housing. B. The parties to this agreement agree to comply with HUD's regulations in 24 CFR Part 135, which implement Section 3. As evidenced by their execution of this agreement, the parties to this agreement certify that they are under no contractual or other impediments that would prevent them from complying with the Part 135 regulations. C. The contractor agrees to send to each labor organization or representative of workers with which the contractor has collective bargaining agreement or other understanding, if any, a notice advising the labor organization or workers' representative of the contractor's commitments under this Section 3 clause, and will post copies of the notice in conspicuous places at the work site where both employees and applicants for training and employment positions can see the notice. The notice shall describe the Section 3 preference, shall set forth minimum number and job titles subject to hire, availability of apprenticeship and training positions, the qualifications for each; and the name and location of the person(s) taking application for each of the positions; and the anticipated date the work shall begin. D. The contractor agrees to include this Section 3 clause in every subcontract subject to compliance with regulations in 24 CFR Part 135, and agrees to take appropriate action, as provided in an applicable provision of the subcontract or in this Section 3 clause, upon a finding that the Subcontractor is in violation of the regulations in 24 CFR Part 135. The contractor will not subcontract with any subcontractor where the contractor has notice or knowledge that the subcontractor has been found in violation of the regulations in 24 CFR Part 135. E. The contractor will certify that any vacant employment positions, including training positions, that are filled (1) after the contractor is selected but before the agreement is executed, and (2) with persons other than those to whom the regulations of 24 CFR Part 135 require employment opportunities to be directed, were not filled to circumvent the contractor's obligations under 24 CFR Part 135. F. Noncompliance with HUD's regulation in 24 CFR Part 135 may result in sanctions, termination of this agreement for default, and debarment or suspension from future HUD assisted contracts. G. With respect to work performed in connection with Section 3 covered Indian Housing Assistance, Section 7(b) of the Indian Self- Determination and Education Assistance Act (25 U.S.C. 450e) also applies to the work to be performed under this agreement. Section 7(b) requires that to the greatest extent feasible (i) preference and opportunities for training and employment shall be given to Indians, and (ii) preference in the award of contracts and subcontracts shall be given to Indian organizations and Indian-owned Economic Enterprises. Parties to this agreement that are subject to the provisions of Section 3 and Section 7(b) agree to comply with Section 3 to the maximum extent feasible, but not in derogation of compliance with Section 7(b). 2. Contractor shall maintain such records, and complete and submit such forms as may be amended from time to time, as required by Hennepin County and/or HUD including but not limited to the Section 3 New Hires Report and the Section 3 Business Certification Package. Such forms shall be submitted in accordance with the directions contained therein and at such other times Hennepin County and/or HUD may direct. Contractor Signature ='KAIA Document A1Q1TM - 2007 Standard Form of Agreement Between Owner and Contractor where the basis of payment is a Stipulated Sum AGREEMENT made as of the day of in the year (Paragraph deleted) BETWEEN the Owner' ADDITIONS AND DELETIONS: The author of this document has added information needed for its City of Corcoran completion. The author may also 8200 County Road 116 have revised the text of the original Corcoran MN, 55340 AIA standard form. An Additions and Deletions Report that notes added and the Contractor: information as well as revisions to the standard form text is available from BV Construction Inc. the author and should be reviewed. A 4118 481 Street NE vertical line in the left margin of this Buffalo. MN 55313 document indicates where the author has added necessary information for the following Project: and where the author has added to or deleted from the original AIA text. Mobile Hope Center This document has important legal 7800 Maple Hill Road consequences. Consultation with an Corcoran_ MN 55340 attorney is encouraged with respect to its completion or modification. The Architect: AIA Document A201- -2007, Larson Associates,. Inc. General Conditions of the Contract 2381 Eaken Avenue, NE for Construction, is adopted in this Buffalo, MN 55313 document by reference. Da not use with other general conditions unless The Owner and Contractor agree as follows. this document is modified. Init. AIA Document At 01 T"' — 2067. CopyrightO 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING_ This AIA® Document is protected by U.S. copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIAI, Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the l maximum extent possible under the law. This document was ,produced by AIA software at 16:39:52 on 06/0412014 under Order No.7547763053 1 which expires on 12/16/2014, and is not for resale. User Notes: (1784246639) TABLE OF ARTICLES 1 THE CONTRACT DOCUMENTS 2 THE WORK OF THIS CONTRACT 3 DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION 4 CONTRACT SUM 5 PAYMENTS 6 DISPUTE RESOLUTION 7 TERMINATION OR SUSPENSION 8 MISCELLANEOUS PROVISIONS 9 ENUMERATION OF CONTRACT DOCUMENTS 10 INSURANCE AND BONDS ARTICLE 1 THE CONTRACT DOCUMENTS The Contract Documents consist of this Agreement, Conditions of the Contract (General, Supplementary and other Conditions). Drawings. Specifications, Addenda issued prior to execution of this Agreement, other documents listed m this Agreement and Modifications issued after execution of this Agreement, all of which form the Contract, and are as fully a part of the Contract as if attached to this Agreement or repeated herein. The Contract represents the entire and integrated agreement between the parties hereto and supersedes prior negotiations, representations or agreements, either written or oral. An enumeration of the Contract Documents, other than a Modification, appears in Article 9. ARTICLE 2 THE WORK OF THIS CONTRACT The Contractor shall fully execute the Work described in the Contract Documents, except as specifically indicated in the Contract Documents to be the responsibility of others. ARTICLE 3 DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION § 3.1 The date of commencement of the Work shall be the date of this Agreement unless a different date is stated below or provision is made for the date to be fixed in a notice to proceed issued by the Owner. (Paragraph deleted) I£ prior to the commencement of the Work, the Owner requires time to file mortgages and other security interests, the Owner's time requirement shall be as follows: § 3.2 The Contract Time shall be measured from the date of commencement. § 3.3 The Contractor shall achieve Substantial Completion of the entire Work not later than ( } days from the date of commencement, or as follows: (Paragraph deleted) Portion of Work Substantial Completion Date Certificate of Occupancy December, 19, 2014 , subject to adjustments of this Contract Time as provided in the Contract Documents. Init. AIA Document A101 TM —2007. Copyright O 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING- This AIA131 Document is protected by U.S. Copyright Law and International Treaties. Unauthorized 2 reproduction or distribution of this AIM' Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the t maximum extent possible underthe law, This documentwas produced by AIA software at 16:39 :52 on 06/04/2014 under Order No.7547763053_1 which expires on 12/1612014, and is not for resale. User Notes: (1784246639) (Paragraph deleted) ARTICLE 4 CONTRACT SUM § 4.1 The Owner shall pay the Contractor the Contract Sum in current funds for the Contractor's performance of the Contract. The Contract Sum shall be `three Hundred and Eight Thousand Dollars ($308,000.00), subject to additions and deductions as provided in the Contract Documents. § 4,2 The Contract Sum is based upon the following alternates, if any, which are described in the Contract Documents and are hereby accepted by the Owner: (Paragraph deleted) § 4.3 Unit prices, if any: (Paragraph deleted) Item Units and Limitations Price Per Unit ($0.00) § 4.4 Allowances included in the Contract Sum, if any: (Paragraph deleted) Item Price ARTICLE 5 PAYMENTS § 5.1 PROGRESS PAYMENTS § 5.1.1 Based upon Applications for Payment submitted to the Architect by the Contractor and Certificates for Payment issued by the Architect, the Owner shall make progress payments on account of the Contract Sum to the Contractor as provided below and elsewhere in the Contract Documents. § 5.1.2 The period covered by each Application for Payment shall be one calendar month ending on the last day of the month, or as follows: § 5.1,3 Provided that an Application for Payment is received by the Architect not later than the day of a month, the Owner shall make payment of the certified amount to the Contractor not later than the day of the month. If an Application for Payment is received by the Architect after the application date fixed above, payment shall be made by the Owner not later than ( } days after the Architect receives the Application for Payment. (Paragraph deleted) § 5.1.4 Each Application for Payment shall be based on the most recent schedule of values submitted by the Contractor in accordance with the Contract Documents. The schedule of values shall allocate the entire Contract Sum among the various portions of the Work_ The schedule of values shall be prepared in such form and supported by such data to substantiate its accuracy as the Architect may require. This schedule. unless objected to by the Architect, shall be used as a basis for reviewing the Contractor's Applications for Payment. § 5.1.5 Applications for Payment shall show the percentage of completion of each portion of the Work as of the end of the period covered by the Application for Payment. § 5.1.6 Subject to other provisions of the Contract Documents, the amount of each progress payment shall be computed as follows: .1 Take that portion of the Contract Sum properly allocable to completed Work as determined by multiplying the percentage completion of each portion of the Work by the share of the Contract Sum allocated to that portion of the Work in the schedule of values, less retainage of percent ( %). Pending final determination of cost to the Owner of changes in the Work, amounts not in dispute shall be included as provided in Section 7.3.9 ofAIA Document A201TM -2007, General Conditions of the Contract for Construction; Init. AIA Document A101 T1° - 2007. Copyright O 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING. This AIAe Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIAI� Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible underthe law This document was produced byAIA software at 16:39 :52 on 06104/2014 under order No.7547763053_1 which expires on 12116/2014, and is not for resale. User Notes: (1784246639) .2 Add that portion of the Contract Sum properly allocable to materials and equipment delivered and suitably stored at the site for subsequent incorporation in the completed construction (or, if approved in advance by the Owner, suitably stored off the site at a location agreed upon in writing), less retainage of percent ( %); .3 Subtract the aggregate of previous payments made by the Owner; and A Subtract amounts, if any, for which the Architect has withheld or nullified a Certificate for Payment as provided in Section 9.5 of AIA Document A201 -2007. § 5.1.7 The progress payment amount determined in accordance with Section 5.1.6 shall be further modified under the following circumstances: .1 Add, upon Substantial Completion of the Work, a sum sufficient to increase the total payments to the full amount of the Contract Sum, less such amounts as the Architect shall determine for incomplete Work, retainage applicable to such work and unsettled claims; and (Paragraph deleted) .2 Add, if final completion of the Work is thereafter materially delayed through no fault of the Contractor, any additional amounts payable in accordance with Section 9.I0.3 of AIA Document A201 -2007. § 5.1.8 Reduction or limitation of retainage, if any, shall be as follows: (Paragraph deleted) § 5.1.9 Except with the Owner's prior approval, the Contractor shall not make advance payments to suppliers for materials or equipment which have not been delivered and stored at the site. § 5.2 FINAL PAYMENT § 5.2.1 Final payment, constituting the entire unpaid balance of the Contract Sum, shall be made by the Owner to the Contractor when .1 the Contractor has fully performed the Contract except for the Contractor's responsibility to correct Work as provided in Section 12.2.2 of AIA Document A201 -2007, and to satisfy other requirements, if any, which extend beyond final payment; and .2 a final Certificate for Payment has been issued by the Architect. § 5.2.2 The Owner's final payment to the Contractor shall be made no later than 30 days after the issuance of the Architect's final Certificate for Payment, or as follows: ARTICLE 6 DISPUTE RESOLUTION § 6.1 INITIAL DECISION MAKER The Architect will serve as Initial Decision Maker pursuant to Section 15.2 of AIA Document A201 -2007, unless the parties appoint below another individual, not a party to this Agreement, to serve as Initial Decision Maker. (Paragraph deleted) § 6.2 BINDING DISPUTE RESOLUTION For any Claim subject to, but not resolved by, mediation pursuant to Section 15.3 of AIA Document A201 -2007, the method of binding dispute resolution shall be as follows: (Paragraph deleted) [ ] Arbitration pursuant to Section 15.4 of AIA Document A201 -2007 [ ] Litigation in a court of competent jurisdiction [ ] Other (Specify) Init. AIA Document A101 TM -2007. Copyright O 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA!' Document is protected by U.S. Copyright I,aw and Internationat Treaties, Unauthorized 4 reproduction or distribution at this AIAr+^ Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 16:39:52 on 06/0412014 under Order No.7547763053 1 which expires on 1211612014, and is not for resale. User Notes: (17$4246639) ARTICLE 7 TERMINATION OR SUSPENSION § 7.1 The Contract may be terminated by the Owner or the Contractor as provided in Article 14 of AIA Document A201 -2007. § 7.2 The Work may be suspended by the Owner as provided in Article 14 of AIA Document A201 -2007. ARTICLE 8 MISCELLANEOUS PROVISIONS § 8.1 Where reference is made in this Agreement to a provision of AIA Document A2012007 or another Contract Document, the reference refers to that provision as amended or supplemented by other provisions of the Contract Documents. § 8.2 Payments due and unpaid under the Contract shall bear interest from the date payment is due at the rate stated below, or in the absence thereof, at the legal rate prevailing from time to time at the place where the Project is located. (Paragraph deleted) °fo § 8.3 The Owner's representative: Brad Martens City Administrator Mike Pritchard, Code Enforcement § 8.4 The Contractor's representative: (Paragraph deleted) § 8.5 Neither the Owner's nor the Contractor's representative shall be changed without ten days written notice to the other party. § 8.6 Other provisions: ARTICLE 9 ENUMERATION OF CONTRACT DOCUMENTS § 9.1 The Contract Documents, except for Modifications issued after execution of this Agreement, are enumerated in the sections below. § 9.1.1 The Agreement is this executed AIA Document A101 -2007, Standard Form of Agreement Between Owner and Contractor. § 9.1.2 The General Conditions are AIA Document A201 2007, General Conditions of the Contract for Construction. § 9.1.3 The Supplementary and other Conditions of the Contract: Document Title Date Pages AIA Document All 01 T"' — 2007. Copyright O 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997 and 2007 by The American [nit. Institute of Architects. All rights reserved. WARNING: This AIAO Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA" Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the ! maximum extent possible under the law, This document was produced by AIA software at 16:39:52 or 06!0412014 under Larder No.7547763053_1 which expires on 12/16/2014, and is not for resale. User Notes: (1784246639) § 9.1.4 The Specifications: (Paragraph deleted) Project Manual, November 2013 Section § 9.1.5 The Drawings: Number § 9.1.6 The Addenda, if any Number Addendum #1 Addendum #2 Addendum #3 Title Date Title Date Date Pages November 6, 2013 6 November 7, 2013 November 14, 2013 Pages Portions of Addenda relating to bidding requirements are not part of the Contract Documents unless the bidding requirements are also enumerated in this Article 9. § 9.1.7 Additional documents, if any, forming part of the Contract Documents: AIA Document E201TM -2007, Digital Data Protocol Exhibit, if completed by the parties, or the following: .2 Other documents, if any, listed below: (Paragraph deleted) See Attachments for prevailing wage and other requirements ARTICLE 10 INSURANCE AND BONDS The Contractor shall purchase and maintain insurance and provide bonds as set forth in Article 11 of AIA Document A201 -2007. (Paragraph deleted) Type of insurance or bond Limit of liability or bond amount ($0.00) This Agreement entered into as of the day and year first written above. OWNER (Signature) (Printed name and title) CONTRACTOR (Signature) (Printed name and title) Init. AIA Document A101 rs —2007. Copyright O 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING, This AIAn Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA'x Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the t maximum extent possible under the law. This document was produced by AJA software at 16:39:52 on 06/04/2014 under Order No.7547763053_1 which expires on 12/16/2014, and is notfor resale. User Notes: (1784246639) Additions and Deletions Report for AIA 6 Document A101Ty -2007 This Additions and Deletions Report, as defined on page 1 of the associated document, reproduces below all text the author has added to the standard form AIA document in order to complete it, as well as any text the author may have added to or deleted from the original AIA text. Added text is shown underlined. Deleted text is indicated with a horizontal line through the original AIA text. Note: This Additions and Deletions Report is provided for information purposes only and is not incorporated into or constitute any part of the associated AIA document. This Additions and 'Deletions Report and its associated document were generated simultaneously by AIA software at 16:39:52 on 06!0412014. PAGE City of Corcoran 8200 County Road 116 Corcoran MN, 55340 rnr, le .r ., a h a ethe BV Construction Inc• 4118 48' Street NF- Buffalo, MN 55313 Mobile Hope Center 7800 Maple Hill Road Corcoran, MN 55340 Larson Associates, Inc. 2381 Eaken Avenue, NE Buffalo, MN 55313 PAGE 2 Additions and Deletions Report for AIA Document A101 T" — 2007. Copyright ® 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997 and 2007 by The American institute of Architects. All rights reserved. WARNING. This AIAe Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA° Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 16:39:52 on 06/04/2014 under Order No.7547763053_1 which expires on 12/16/2014, and Is not for resale. User Notes: (1784246639) Certificate of Occupancy December. 19 2014 PAGE § 4.1 The Owner shall pay the Contractor the Contract Swrl in current funds for the Contractor's performance of the Contract. The Contract Sum shall be �$ —Three Hundred and Eight Thousand Dollars 3D$ 40p.00), subject to additions and deductions as provided in the Contract Documents. PAGE 4 Additions and Deletions Report for AIA Document A1017M —2007. Copyright @ 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA'' Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA° Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 16:39'52 on 06104/2014 under Order Ne.7547763053_1 which expires on 12116/2014, and is not for resale. User Notes: (1 7 84246 6 39) PAGE 5 (Name, . dikes and ethe. Inf f ffl ti on\ l} Brad Martens City Administrator Mike Pritchard, Code Enforcement WAGE 6 Project Manual, Nowmber 2013 Addendum #1 November 6, 2013 Addendum #2 November 7, 2013 Addendum #3 November 14, 2013 See Attachments for prevailing wage and other requirements Additions and Deletions Report for AIA Document AID 1TM —2007. CopyrightD 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIAO Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA'a Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 16:39:52 on 06/04/2014 under Order No.7547763053_1 which expires on 12M 612014, and is not for resale. User Notes: (1784246639) Certification of Document's Authenticity AIAa Document D401 TM -2003 L . hereby certify, to the best of my knowledge, information and belief, that I created the attached final document simultaneously with its associated Additions and Deletions Report and this certification at 16:39:52 on 06/04/2014 under Order No. 7547763053_1 from AIA Contract Documents software and that in preparing the attached final document I made no changes to the original text of AIA "" Document A 101 TM — 2007, Standard Form of Agreement Between Owner and Contractor where the basis of payment is a Stipulated Sum, as published by the AIA in its software, other than those additions and deletions shown in the associated Additions and Deletions Report. (Signed) (Title) (Dated) AIA Document D4011— 2003. Copyright © 1992 and 2003 by The American Institute of Architects. All rights reserved. WARNtNG: This AIAe Document is protected by U.S- Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 16:39:52 on 06/0412014 under Order No.7547763053_1 which expires on 12116/2014, and is not for resale. User Notes: (1784246639) Attachment A —Davis Bacon Whereas City of Corcoran and BV Construction, the parties, have executed construction contract AIA Document A101 -1997 as of ; the parties hereby agree that the Building Davis -Bacon Wage Determination MN 140036 Modification #1 dated February 7, 2014, as provided by Hennepin County, shall be considered part of this agreement. Also included in the contract is the Federal Labor Standards Provisions HUD 4010 form. Attachment B —HUD Form Federal Labor Standards Provisions Applicability The Project or Program to which the construction work covered by this contract pertains is being assisted by the United States of America and the following Federal Labor Standards Provisions are included in this Contract pursuant to the provisions applicable to such Federal assistance. A. 1. (1) Minimum Wages. All laborers and mechanics employed or working upon the site of the work, will be paid unconditionally and not less often than once a week, and without subsequent deduction or rebate on any account (except such payroll deductions as are permitted by regulations issued by the Secretary of Labor under the Copeland Act (29 CFR Part 3), the full amount of wages and bona fide fringe benefits (or cash equivalents thereof) due at time of payment computed at rates not less than those contained in the wage determination of the Secretary of Labor which is attached hereto and made a part hereof, regardless of any contractual relationship which may be alleged to exist between the contractor and such laborers and mechanics. Contributions made or costs reasonably anticipated for bona fide fringe benefits under Section I(b)(2) of the Davis -Bacon Act on behalf of laborers or mechanics are considered wages paid to such laborers or mechanics, subject to the provisions of 29 CFR 5.5(a)(1)(iv); also, regular contributions made or costs incurred for more than a weekly period (but not less often than quarterly) under plans, funds, or programs, which cover the particular weekly period, are deemed to be constructively made or incurred during such weekly period. Such laborers and mechanics shall be paid the appropriate wage rate and fringe benefits on the wage determination for the classification of work actually performed, without regard to skill, except as provided in 29 CFR 5.5(a)(4). Laborers or mechanics performing work in more than one classification may be compensated at the rate specified for each classification for the time actually worked therein: Provided, That the employer's payroll records accurately set forth the time spent in each classification in which work is performed. The wage determination (including any additional classification and wage rates conformed under 29 CFR 5.5(a)(1)(ii) and the Davis -Bacon poster (WH- 1321) shall be posted at all times by the contractor and its subcontractors at the site of the work in a prominent and accessible, place where it can be easily seen by the workers. III) (a) Any class of laborers or mechanics which is not listed in the wage determination and which is to be employed under the contract shall be classified in conformance with the wage determination. HUD shall approve an additional classification and wage rate and fringe benefits therefor only when the following criteria have been met: U.S. Department of Housing and Urban Development Office of Labor Relations (1) The work to be performed by the classification requested is not performed by a classification in the wage determination; and (2) The classification is utilized in the area by the construction industry; and (3) The proposed wage rate, including any bona fide fringe benefits, bears a reasonable relationship to the wage rates contained in the wage determination. (b) If the contractor and.the laborers and mechanics to be employed in the classification (if known), or their representatives, and HUD or its designee agree on the classification and wage rate (including the amount designated for fringe benefits where appropriate), a report of the action taken shall be sent by HUD or its designee to the Administrator of the Wage and Hour Division, Employment Standards Administration, U.S. Department of Labor, Washington, D.C. 20210. The Administrator, or an authorized representative, will approve, modify, or disapprove every additional classification action within 30 days of receipt and so advise HUD or its designee or will notify HUD or its designee within the 30 -day period that additional time is necessary. (Approved by the Office of Management and Budget under OMB control number 1215- 0140. ) (c) In the event the contractor, the laborers or mechanics to be employed in the classification or their representatives, and HUD or its designee do not agree on the proposed classification and wage rate (including the amount designated for fringe benefits, where appropriate), HUD or its designee shall refer the questions, including the views of all interested parties and the recommendation of HUD or its designee, to the Administrator for determination, The Administrator, or an authorized representative, will issue a determination within 30 days of receipt and so advise HUD or its designee or will notify HUD or its designee within the 30 -day 'period that additional time is necessary. (Approved by the Office of Management and Budget under OMB Control Number 1215- 0140.) (d) The wage rate (including fringe benefits where appropriate) determined pursuant to subparagraphs (1)(11)(b) or (c) of this paragraph, shall be paid to all workers performing work in the classification under this contract from the first day on which work is performed in the classification. (iii) Whenever the minimum wage rate prescribed in the contract for a class of laborers or mechanics includes a fringe benefit which is not expressed as an hourly rate, the contractor shall either pay the benefit as stated in the wage determination or shall pay another bona fide fringe benefit or an hourly cash equivalent thereof, (iv) If the contractor does not make payments to a trustee or other third person, the contractor may consider as part form HUD -4010 (0612009) Previous editions are obsolete Page 1 of 5 ref. Handbook 1344.1 of the wages of any laborer or mechanic the amount of any costs reasonably anticipated in providing bona fide fringe benefits under a plan or program, Provided. That the Secretary of Labor has found, upon the written request of the contractor, that the applicable standards of the Davis - Bacon Act have been met. The Secretary of Labor may require the contractor to set aside in a separate account assets for the meeting of obligations under the plan or program. (Approved by the Office of Management and Budget under OMB Control Number 1215 - 0140.) 2. Withholding. HUD or its designee shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld from the contractor under this contract or any other Federal contract with the same prime contractor, or any other Federally- assisted contract subject to Davis -Bacon prevailing wage requirements, which is held by the same prime contractor so much of the accrued payments or advances as may be considered necessary to pay laborers and mechanics, including apprentices, trainees and helpers, employed by the contractor or any subcontractor the full amount of wages required by the contract In the event of failure to pay any laborer or mechanic, including any apprentice, trainee or helper, employed or working on the site of the work, all or part of the wages required by the contract, HUD or its designee may, after written notice to the contractor, sponsor, applicant, or owner, take such action as may be necessary to cause the suspension of any further payment, advance, or guarantee of funds until such violations have ceased. HUD or its designee may, after written notice to the contractor, disburse such amounts withheld for and on account of the contractor or subcontractor to the respective employees to whom they are due. The Comptroller General shall make such disbursements in the case of direct Davis -Bacon Act contracts. 3. (i) Payrolls and basic records. Payrolls and basic records relating thereto shall be maintained by the contractor during the course of the work preserved for a period of three .years thereafter for all laborers and mechanics working at the site of the work. Such records shall contain the name, address, and social security number of each such worker, his or her correct classification, hourly rates of wages paid (including rates of contributions or costs anticipated for bona fide fringe benefits or cash equivalents thereof of the types described in Section I(b)(2)(13) of the Davis -bacon Act), daily and weekly number of hours worked, deductions made and actual wages paid. Whenever the Secretary of Labor has found under 29 CFR 5.5 (a)(1)(iv) that the wages of any laborer or mechanic include the amount of any costs reasonably anticipated in providing benefits under a plan or program described in Section I(b)(2)(B) of the Davis - Bacon Act, the contractor shall maintain records which show- -that— the commitment -to -- provide- such benefits is enforceable, that the plan or program is financially responsible, and that the plan or program has been Previous editions are obsolete F communicated in writing to the laborers or mechanics affected, and records which show the costs anticipated or the actual cost incurred in providing such benefits. Contractors employing apprentices or trainees under approved programs shall maintain written evidence of the registration of apprenticeship programs and certification of trainee programs,' the registration of the apprentices and trainees, and the ratios and wage rates prescribed in the applicable programs. (Approved by the Office of Management and Budget under OMB Control Numbers 1215 -0140 and 1215- 0017.) (tt) (a) The contractor shall submit weekly for each week in which any contract work is performed a copy of all payrolls to HUD or its designee if the agency is a party to the contract, but if the agency is not such a party, the contractor will submit the payrolls to the applicant sponsor, or owner, as the case may be, for transmission to HUD or its designee. The payrolls submitted shall set out accurately and completely all of the information required to be maintained under 29 CFR 5.5(a)(3)(i) except that full social security numbers and home addresses shall not be included on weekly transmittals. Instead the payrolls shall only need to include an individually identifying number for each employee (e.g., the last four digits of the employee's social security number). The required weekly payroll information may be submitted in any form desired. Optional Form WH -347 is available for this purpose from the Wage and Hour Division Web site at htto: / /www.dol.gov /esa /whd /forms /wh347instr.htm or its successor site. The prime contractor is responsible for the submission of copies of payrolls by all subcontractors. Contractors and subcontractors shall maintain the full social security number and current address of each covered worker, and shall provide them upon request to HUD or its designee if the agency is a party to the contract, but if the agency is not such a party, the contractor will submit the payrolls to the applicant sponsor, or owner, as the case may be, for transmission to HUD or its designee, the contractor, or the Wage and Hour Division of the Department of Labor for purposes of an investigation or audit of compliance with prevailing wage requirements. It is not a violation of this subparagraph for a prime contractor to require a subcontractor to provide addresses and social security numbers to the prime contractor for its awn records, without weekly submission to HUD or its designee. (Approved by the Office of Management and Budget under OMB Control Number 1215 - 0149.) (b) Each payroll submitted shall be accompanied by a "Statement of Compliance," signed by the contractor or subcontractor or his or her agent who pays or supervises the payment of the persons employed under the contract and shall certify the following: (1) That the payroll for the payroll period contains the information required to be provided under 29 CFR 5.5 (a)(3)(H), the appropriate information is being maintained under 29 CFR 5.5(a)(3)(i), and that such information is correct and complete; form HUD -4010 (06/2009) 'age 2 of 5 1 ref. Handbook 1344.1 (2) That each laborer or mechanic (including each helper, apprentice, and trainee) employed on the contract during the payroll period has been paid the full weekly wages earned, without rebate, either directly or indirectly, and that no deductions have been made either directly or indirectly from the full wages earned, other than permissible deductions as set forth in 29 CFR Part 3; (3) That each laborer or mechanic has been paid not less than the applicable wage rates and fringe benefits or cash equivalents for the classification of work performed, as specified in the applicable wage determination incorporated into the contract. (c) The weekly submission of a properly executed certification set forth on the reverse side of Optional Form WH -347 shall satisfy the requirement for submission of the "Statement of Compliance" required by subparagraph A.3.(11)(b). (d) The falsification of any of the above certifications may subject the contractor or subcontractor to civil or criminal prosecution under Section 1001 of Title 16 and Section 231 of Title 31 of the United States Code. (lit) The contractor or subcontractor shall make the records required under subparagraph A.3.(i) available for inspection, copying, or transcription by authorized representatives of HUD or its designee or the Department of Labor, and shall permit such representatives to interview employees during working hours on the job. If the contractor or subcontractor fails to submit the required records or to make them available, HUD or its designee may, after written notice to the contractor, sponsor, applicant or owner, take such action as may be necessary to cause the suspension of any further payment, advance, or guarantee of funds. Furthermore, failure to submit the required records upon request or to make such records available may be grounds for debarment action pursuant to 29 CFR 5.12, 4. Apprentices and Trainees. (t) Apprentices. Apprentices will be permitted to work at less than the predetermined rate for the work they performed when they are employed pursuant to and individually registered in a bona fide apprenticeship program registered with the U.S. Department of Labor, Employment and Training Administration, Office of Apprenticeship Training, Employer and Labor Services, or with a State Apprenticeship Agency recognized by the Office, or if a person is employed in his or her first 90 days of probationary employment as an apprentice in such an apprenticeship program, who is not individually registered in the program, but who has been certified by the Office of Apprenticeship Training, Employer and Labor Services or a State Apprenticeship Agency (where appropriate) to be eligible for probationary employment as an apprentice. The allowable ratio of apprentices to journeymen on the job site in any craft classification shall not -be- greater- then - the - ratio - permitted to the contractor as to the entire work force under the registered program. Any It t t' t h is not registered or otherwise employed as stated above, shall be paid not less than the applicable wage rate on the wage determination for the classification of work actually performed. In addition, any apprentice performing work on the job site in excess of the ratio permitted under the registered program shall be paid not less than the applicable wage rate on the wage determination for the work actually performed. Where a contractor is performing construction on a project in a locality other than that in which its program is registered, the ratios and wage rates (expressed in percentages of the journeyman's hourly rate) specified in the contractor's or subcontractor's registered program shall be observed. Every apprentice must be paid at not less than the rate specified in the registered program for the apprentice's level of progress, expressed as a percentage of the journeymen hourly rate specified in the applicable wage determination. Apprentices shall be paid fringe benefits in accordance with the provisions of the apprenticeship program. If the apprenticeship program does not specify fringe benefits, apprentices must be paid the full amount of fringe benefits listed on the wage determination for the applicable classification. If the Administrator determines that a different practice prevails for the applicable apprentice classification, fringes shall be paid in accordance with that determination. In the event the Office of Apprenticeship Training, Employer and Labor Services, or a State Apprenticeship Agency recognized by the Office, withdraws approval of an apprenticeship program, the contractor will no longer be permitted to utilize apprentices at less then the applicable predetermined rate for the work performed until an acceptable program is approved. (ii) Trainees. Except as provided in 29 CFR 5.16, trainees will not be permitted to .work at less than the predetermined rate for the work performed unless they are employed pursuant ',to and individually registered in a program which has received prior approval, evidenced by formal certification by the U.S. Department of Labor, Employment and Training Administration. The ratio of trainees to journeymen on the job site shall not be greater than permitted under the plan approved by the Employment and Training Administration. Every trainee must be paid at not less than the rate specified in the approved program for the trainee's level of progress, expressed as a percentage of the journeyman hourly rate specified in the applicable wage determination. Trainees shall be paid fringe benefits in accordance with the provisions of the trainee program. If the trainee program does not mention fringe benefits, trainees shall be paid the full amount of fringe benefits listed on the wage determination unless the Administrator of the Wage and Hour Division determines that there is an apprenticeship program associated with the corresponding journeyman wage rate on the wage determination which provides for less than full fringe benefits for apprentices. Any employee listed on the payroll at a trainee rate who is not registered and participating in a training plan approved by worker listed on a payro a an appren ice wage ra e, w o Previous editions are obsolete form HUD -4010 (0612009) Page 3 of 5 ref. Handbook 1344.1 the Employment and Training Administration shall be paid not less than the applicable wage rate on the wage determination for the work actually performed. In addition, any trainee performing work on the job site in excess of the ratio permitted under the registered program shall be paid not less than the applicable wage rate on the wage determination for the work actually performed. In the event the Employment and Training Administration withdraws approval of a training program, the contractor will no longer be permitted to utilize trainees at less than the applicable predetermined rate for the work performed until an acceptable program is approved. (iii) Equal employment opportunity. The utilization of apprentices, trainees and journeymen under 29 CFR Part 5 shall be in conformity with the equal employment opportunity requirements of Executive Order 11248, as amended, and 29 CFR Part 30. 5. Compliance with Copeland Act requirements. The contractor shall comply with the requirements of 29 CFR Part 3 which are incorporated by reference in this contract 6. Subcontracts. The contractor or subcontractor will insert in any subcontracts the clauses contained in subparagraphs 1 through 11 in this paragraph A and such other clauses as HUD or its designee may by appropriate instructions require, and a copy of the applicable prevailing wage decision, and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for the compliance by any subcontractor or lower tier subcontractor with all the contract clauses in this paragraph. 7. Contract termination; debarment. A breach of the contract clauses in 29 CFR 5.5 may be grounds for termination of the contract and for debarment as a contractor and a subcontractor as provided in 29 CFR 5.12. B. Compliance with Davis -Bacon and Related Act Requirements. All rulings and interpretations of the Davis -Bacon and Related Acts contained in 29 CFR Parts 1, 3, and 5 are herein incorporated by reference in this contract 9. Disputes concerning labor standards. Disputes arising out of the labor standards provisions of this contract shall not be subject to the general disputes clause of this contract. Such disputes shall be resolved in accordance with the procedures of the Department of Labor set forth in 29 CFR Parts 5, 6, and 7. Disputes within the meaning of this clause include disputes between the contractor (or any of its subcontractors) and HUD or its designee, the U.S. Department of Labor, or the employees or their representatives. 10. (i) Certification of Eligibility. By entering into this contract the contractor certifies that neither it (nor he or she) nor any person or firm who has an Interest in the contractor's firm is a person or firm ineligible to be awarded Government contracts by virtue of Section 3(a) of the Davis -Bacon Act or 29 CFR 5.12(a)(1) or to be awarded HUD contracts or participate in HUD programs pursuant to 24 CFR Part 24. (ti) No part of this contract shall be subcontracted to any person or firm Ineligible for award of a Government contract by virtue of Section 3(s) of the Davis -Bacon Act or 29 CFR 5,12(a)(1) or to be awarded HUD contracts or participate in HUD programs pursuant to 24 CFR Part 24. (iii) The penalty for making false statements is prescribed in the U.S. Criminal Code, 18 U.S.C. 1001. Additionally, U.S. Criminal Code, Section 1 01 0, Title 18, U.S.C., "Federal Housing Administration transactions ", provides in part; "Whoever, for the purpose of . . . influencing in any way the action of such Administration,,... makes, utters or publishes any statement knowing the same to be false..... shall be fined not more than $5,000 or imprisoned not more than two years, or both." 11. Complaints, Proceedings, or Testimony by Employees. No laborer or mechanic to whom the wage, salary, or other labor standards provisions of this Contract are applicable shall be discharged or in any other manner discriminated against by the Contractor or any subcontractor because such employee has filed any complaint or instituted or caused to be instituted any proceeding or has testified or is about to testify in any proceeding under or relating to the labor standards applicable under this Contract to his employer. B. Contract Work Hours and Safety Standards Act. The provisions of this paragraph B are applicable where the amount of the prime contract exceeds $100,000. As used in this paragraph, the terms "laborers" and "mechanics" include watchmen and guards. (1) Overtime requirements. No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which the individual is employed on such work to work in excess of 40 hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one -half times the basic rate of pay for all hours worked in excess of 40 hours in such workweek, (2) Violation; liability for unpaid wages; liquidated damages. In the event of any violation of the clause set forth in subparagraph (1) of this paragraph, the contractor and any subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such contractor and subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District or to such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in subparagraph (1) of this paragraph, in the sum of $10 foreach calendar day on which such individual was required or permitted to work in excess of the standard workweek of 40 hours without payment of the overtime wages required by the clause set forth in sub paragraph (1) of this paragraph. Previous editions are obsolete form HUD -4010 (0612009) Page 4 of 5 ref. Handbook 1344.1 (3) Withholding for unpaid wages and liquidated damages. HUD or its designee shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the contractor or subcontractor under any such contract or any other Federal contract with the same prime contract, or any other Federally- assisted contract subject to the Contract Work Hours and Safety Standards Act which is held by the same prime contractor such sums as may be determined to be necessary to satisfy any liabilities of such contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in subparagraph (2) of this paragraph. (4) Subcontracts. The contractor or subcontractor shall insert in any subcontracts the clauses - set forth in subparagraph (1) through (4) of this paragraph and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in subparagraphs (1) through (4) of this paragraph. C. Health and Safety. The provisions of this paragraph C are applicable where the amount of the prime contract exceeds $100,000. (1) No laborer or mechanic shall be required to work in surroundings or under working conditions which are unsanitary, hazardous, or dangerous to his health and safety as determined under construction safety and health standards promulgated by the Secretary of Labor by regulation. (2) The Contractor shall comply with all regulations issued by the Secretary of Labor pursuant to Title 29 Part 1926 and failure to comply may result in imposition of sanctions pursuant to the Contract Work Hours and Safety Standards Act, (Public Law 91 -54, 83 Stat 96). 40_0 WSC 3701 et seq. (3) The contractor shall include the provisions of this paragraph in every subcontract so that such provisions will be binding on each subcontractor. The contractor shall take such action with respect to any subcontractor as the Secretary of Housing and Urban Development or the Secretary of Labor shall direct as a means of enforcing such provisions. Previous editions are obsolete form HUD-4010 (0612009) Page 5 of 5 ref. Handbook 1344.1 Attachment C —Wage Determination General Decision Number: MN140036 02/07/2014 MN36 Superseded General Decision Number: MN20130036 State: Minnesota Construction Type: Building County:. Hennepin County in Minnesota. BUILDING CONSTRUCTION PROJECTS (does not include single family homes or apartments up to and including 4 stories). Modification Number Publication Date 0 01/03/2014 1 02/07/2014 ASBE0034 -009 06/01/2013 Rates Fringes ASBESTOS WORKER /HEAT & FROST INSULATOR (Includes application of all insulating materials, protective coverings, coatings & finishes to all types of mechanical systems) ..............$ 33.36 22.68 BOIL0647 -007 01/01/2013 Rates Fringes BOILERMAKER ......................$ 32.40 25.37 -------------------------------------------------------- -- - --- - -- BRMN0001 -047 05/01/2010 Rates Fringes BRICKLAYER ............. ........$ 34.16 14.88 BRMN0001 -049 06/17/2013 Rates Fringes TILE SETTER ......................$ 26.70 19.30 ---------------------------------------------------------------- CARP0068 -002 06/01/2009 Rates Fringes LATHER ...................... ...$ 33.04 14.87 CARP0322 --004 05/01/2009 Rates Fringes CARPENTER (Including Acoustical Installation, http://wdol.gov/wdol/scafiles/davisbacon/MN36.dvb?v=l Page 1 of 7 4/3/2014 Drywall Hanging 6 Form Work) Non Wood Frame Construction.$ 31.79 16.10 Wood Frame Construction.....$ 28.83 8.92 ---------------------------------------------------------------- ELEC0110 -002 07/01/2013 Rates Fringes ELECTRICIAN (Low Voltage, including wiring for Alarms).....$ 23.91 10.15 +a,b FOOTNOTES: a. 1 year service - 5 days paid vacation; 2 years service - 10 days paid vacation; 5 years service - 12 days paid vacation; 7 years service - 14 days paid vacation; 9 years service - 16 days paid vacation; 11 years service - 18 days paid vacation; 12 years service - 20 days paid vacation b. 8 Paid Holidays: New Year's Day; Memorial Day; 4th of July; Labor Day; Thanksgiving Day; Day after Thanksgiving; the normal work day preceding Christmas Day; & Christmas Day ----------------------------------------------------------------- ELECO292 -011 05/01/2013 Rates Fringes ELECTRICIAN ......................$ 35.47 25.64 ---------------------------------------------------------------- PLEV0009 -002 01/01/2014 Rates Fringes ELEVATOR MECHANIC ................$ 44.21 26.785 FOOTNOTE: PAID VACATION: Employer contributes 8% of regular hourly rate as vacation pay credit for employees with more than 5 years of service, and 6% for 6 months to 5 years of service. PAID HOLIDAYS: New Years Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Friday after Thanksgiving, and Christmas Day. -------------------------------------- ENG10049 -042 05/01/2013 OPERATOR: GROUP GROUP GROUP GROUP GROUP GROUP GROUP GROUP Rates Power Equipment 1 .....................$ 36.09 2 .....................$ 35.75 3 .....................$ 34.34 4 .................... $ 34.00 5 .....................$ 33.83 6 .....................$ 32.32 7 .....................$ 31.20 8 .....................$ 29.19 POWER EQUIPMENT OPERATOR CLASSIFICATIONS Fringes 15.95 15.95 15.95 15.95 15.95 15.95 15.95 15.95 rage l oI 1 http:// wdol. gov/ wdol/scafiles /davisbacon /MN36.dvb ?v=1 4/3/2014 I Page 3 of 7 GROUP 1: Truck & Crawler Crane with 200' of Boom & Over, including Jib ($.50 premium with 300' of Boom & over,. including jib); & Tower Crane 250' & Over. GROUP 2: Truck & Crawler Crane with 150' of Boom, up to but not including 200' of'Boom, including Jib; & Tower Crane 200' & Over. GROUP 3: Traveling Tower Crane; Truck & Crawler Crane, up to but not including 150' of Boom, including Jib; Tower Crane (Stationary) up to 200'; All- Terrain Vehicle Crane, Boom Truck over 100 ft, Dragline. GROUP 4: Backhoe /Track /Trackhoe, Hoist (3 drums or more); Overhead Crane (inside building perimeter), Excavator. GROUP 5: Asphalt Spreader, Bulldozer, Curb Machine, Drill, Forklift, Compressor 450 CFM or over (2 or more machines); Boom Truck up to 100 ft, Loader over 1 cu yd, Hoist (1 or 2 drums); Mechanic, Milling Machine, Roller, Scraper, Tractor over D2. GROUP 6: Bobcat /Skid Loader, Loader up to 1 cu. yd., Tractor D2 or similar size. GROUP 7: Compressor 600 CF'M or over, Crane Oiler, Self Propelled Vibrating Packer. GROUP 8: Oiler, Greaser (Tractor /Truck). ---------------------------------------------------------------- IRON0512 -002 06/09/2013 Rates Fringes IRONWORHER, ORNAMENTAL, REINFORCING, AND STRUCTURAL ...... $ 34.15 22.05 ---------------------------------------------------------------- LAB00563 -006 05/01/2012 Rates Fringes LABORER Group 1 .....................$ 28.46 15.82 Group 2 ............. ......$ 28.96 15.82 LABORERS CLASSIFICATIONS GROUP 1 - Common or General Laborer, Asphalt Raker, Asphalt Shoveler, Carpenter Tender, Concrete Saw, Form Stripping, Mason Tender (Brick, Cement /Concrete), Plaster Tender, Scaffold Builder (Brick and Masonry), Top Person, Vibrating Plate GROUP 2 - Pipelayer, Bottom Person -------------------- - - - - -- - - -- -- - LAB00563--007 01/01/2012 http:// wdol. gov /wdol/scafiles /davisbacon/MN3 6.dvb ?v=1 4/3/2014 jragU It Ul /I Rates . Fringes LABORER (ASBESTOS ABATEMENT) Removal from Floors, Walls a Ceilingm...,........^'''^.$ 27.33 I4.94 -------------------------------------------------------------- PAIN0386-00I 05/0I/20I2 Rates Fringes PLUMBER (Excluding HVAC Pipe Installation) '''..''.'''...''...'$ 36'65 I9.97 FOOTNOTE; Paid Holiday: Labor Day ----------_-_---_---------------------_------------------------- PLDM04I7-003 06/0I/20I3 Rates Fringes SPRINKLER FITTER (Fire)''''.,..,.¢ 40.08 21.00 FOOTNOTE: Paid Holidays: Memorial Day; July 4th/ Friday before Labor Day/ Labor Day; Columbus Day/ a Thanksgiving Day ________________________________________________________________ http://wdol.gov/wdol/scafiles/davisbacon/MN36.dvb?v--1 4/3/2014 Rates Fringes Drywall Finisher/Taper .............. � 30,I7 18.67 ---------------------------------------------------------------- PAZN0386-0I2 05/0I/20I2 Rates Fringes Painters: Brush a Roller .............. $ 31.45 I7'85 Spray ....................... ---------------------------------------------------------------- $ 31.45 17.85 PAINI324-006 06/0I/20I2 Rates Fringes GLAZIER .......................... $ 55'69 I3'35 ---------------------------------------------------------------- PLAB0265-005 06/0I/20II Rates Fringes PLASTERER ......................... ¢ 28.94 19.58 ---------------------------------------------------------------- PIAS0633-054 05/0I/20I2 Rates Fringes CEMENT MASON/CONCRETE FZNZ3HER..'¢ 32.39 16.60 ---------------------------------------------------------------- PLOM00I5-0I1 05/0I/20I3 Rates Fringes PLUMBER (Excluding HVAC Pipe Installation) '''..''.'''...''...'$ 36'65 I9.97 FOOTNOTE; Paid Holiday: Labor Day ----------_-_---_---------------------_------------------------- PLDM04I7-003 06/0I/20I3 Rates Fringes SPRINKLER FITTER (Fire)''''.,..,.¢ 40.08 21.00 FOOTNOTE: Paid Holidays: Memorial Day; July 4th/ Friday before Labor Day/ Labor Day; Columbus Day/ a Thanksgiving Day ________________________________________________________________ http://wdol.gov/wdol/scafiles/davisbacon/MN36.dvb?v--1 4/3/2014 Page 5 of 7 PLUM0539 -001 05/01/2012 Rates Fringes PIPEFITTER (Including HVAC Pipe Installation) ...............$ 36.52 25.21 ROOF0096 -022 05/01/2011 Rates Fringes ROOFER.... ......................$ 34.14 14.60 FOOTNOTE: Paid Holiday - Labor Day --------------- ---------------__-------------------------------- - - ---- SHEE0010 -052 05/01/2009 Rates Fringes SHEET METAL WORKER (Including HVAC Duct and System Installation ) ....................$ 38.46 18.34 FOOTNOTE: Paid Holiday: Labor Day ---------------------------------------------------------------- TEAM0346 -005 05/01/2013 Rates Fringes TRUCK DRIVER 2 -Axle Dump Truck ........... $ 25.30 12.35 3 -Axle Dump Truck ........... $ 25.55 12.35 SUMN2009 -045 07/27/2009 Rates Fringes INSTALLER -- SIGN .................$ 20.32 5.05 LABORER: Landscape ..............$ 12.88 4.61 ---------------------------------------------------------------- WELDERS - Receive rate prescribed for craft performing operation to which welding is incidental. ---------------------------------------------------------------- ---------------------------------------------------------------- Unlisted classifications needed for work not included within the scope of the classifications listed may be added after award only as provided in the labor standards contract clauses (29CFR 5.5 (a) (1) (ii)) . The body of each wage determination lists the classification and wage rates that have been found to be prevailing for the cited type(s) of construction in the area covered by the wage http:// wdol. gov/ wdol/ scafiles /davisbacon/MN36.dvb ?v=1 4/3/2014 Wage 6 of '/- determination. The classifications are listed in alphabetical order of "identifiers" that indicate whether the particular rate is union or non - union. Union Identifiers An identifier enclosed in dotted lines beginning with characters other than "SU" denotes that the union classification and rate have found to be prevailing for that classification. Example: PLUM0198 -005 07/01/2011. The first four letters , PLUM, indicate the international union and the four -digit number, 0198, that follows indicates the local union number or district council number where applicable , i.e., Plumbers Local 0198. The next number, 005 in the example, is an internal number used in processing the wage determination. The date, 07/01/2011, following these characters is the effective date of the most current negotiated rate /collective bargaining agreement which would be July 1, 2011 in the above example. Union prevailing wage rates will be updated to reflect any changes in the collective bargaining agreements governing the rates. 0000/9999: weighted union wage rates will be published annually each January. Non -Union Identifiers Classifications listed under an "SU" identifier were derived from survey data by computing average rates and are not union rates; however, the data used in computing these rates may include both union and non -union data. Example: SULA2004 --007 5/13/2010. SU indicates the rates are not union majority rates, LA indicates the State of Louisiana; 2004 is the year of the survey; and 007 is an internal number used in producing the wage determination. A 1993 or later date, 5/13/2010, indicates the classifications and rates under that identifier were issued as a General Wage Determination on that date. Survey wage rates will remain in effect and will not change until a new survey is conducted. WAGE DETERMINATION APPEALS PROCESS 1.) Has there been an initial decision in the matter? This can be: * an existing published wage determination * a survey underlying a wage determination * a Wage and Hour Division letter setting forth a position on a wage determination matter, * a conformance (additional classification and rate) ruling http:// wdol. gov /wdol/ scafiles /davisbacon/MN36.dvb ?v=1 . 4/3/2014 Page 7 of 7 On survey related matters, initial contact, including requests for summaries of surveys, should be with the Wage and Hour Regional Office for the area in which the survey was conducted because those Regional Offices have responsibility for the Davis - -Bacon survey program. If the response from this initial contact is not satisfactory, then the process described in 2.) and 3.) should be followed. With regard to any other matter not yet ripe for the formal process described here, initial contact should be with the Branch of Construction Wage Determinations. Write to: Branch of Construction Wage Determinations Wage and Hour Division U.S. Department of Labor 200 Constitution Avenue, N.W. Washington, DC 20210 2.) If the answer to the question in 1.) is yes, then an interested party (those affected by the action) can request review and reconsideration from the Wage and Hour Administrator (See 29 CFR Part 1.8 and 29 CFR Part 7). Write to: Wage and Hour Administrator U.S. Department of Labor 200 Constitution Avenue, N.W. Washington, DC 20210 The request should be accompanied by a full statement of the interested party's position and by any information (wage payment data, project description, area practice material, etc.) that the requestor considers relevant to the issue. 3.) If the decision of the Administrator is not favorable, an interested party may appeal directly to the Administrative Review Board (formerly the Wage Appeals Board). Write to: Administrative Review Board U.S. Department of Labor 200 Constitution Avenue, N.W. Washington, DC 20210 4.) All decisions by the Administrative Review Board are final. END OF GENERAL DECISION http:// wdol. gov/ wdol/ scafiles/davisbacon/NM36.dvb ?v-1 4/3/2014 STAFF REPORT Agenda Item. 10b. Council Meeting: Prepared By: June 12, 2014 Brad Martens Topic: Action Required: City Mission, Vision, Values Statement, and Approval Strategic Goals Summary: At the May 8, 2014 City Council meeting staff presented the Council with draft documents related to the mission, vision, values statement, and strategic goals for the City. Comments from that meeting have been incorporated into the documents which are attached. Staff is looking for approval of the documents. Once the Mission, Vision, and Values Statement is approved, staff will use this information to assist in the decision making process. Additionally, once the Strategic Goals and associated work plan is approved staff will focus on those steps necessary for completion. Financial /Budget: N/A Options: 1. Approve Mission, Vision, Values Statement and Strategic Goals as presented. 2. Send back to staff for further review. Recommendation: Approve Mission, Vision, Values Statement and Strategic Goals as presented. Council Action: Consider a motion to approve Mission, Vision, Values Statement and Strategic Goals as presented. Attachments: 1. Mission Statement 2. Vision Statements 3. Values Statement 4. Strategic Goals CITY OF CO RCO RAN Mission Statement The City of Corcoran will provide high quality public services in a cost effective, responsible, and professional manner in order to create a preferred environment to live, work, play, and do business. CITY OF CO RCO RAN Vision Statement The City of Corcoran will expand opportunities for its residents by supporting life cycle housing, recreational amenities, a vibrant business community, and a strong downtown city center while preserving its natural character and agricultural roots. The City of Corcoran will accomplish this vision through the following objectives: SERVICE DELIVERY OBJECTIVES The City of Corcoran will provide services to its residents and business owners in a manner that meets the following objectives: 1. Preserve a safe and well maintained community 2. Deliver services in a high quality manner 3. Provide services equitably to all 4. Address concerns in a prompt and thorough manner To achieve this vision the City will take the following actions: 1. Provide 24 hour Public Safety protection 2. Focus Public Works efforts on maintaining public infrastructure 3. Monitor complaints and enforce the City Code 4. Adopt policies and procedures to focus on efficiency 5. Seek partnerships with volunteer groups and associations FINANCIAL MANAGEMENT OBJECTIVES The City of Corcoran will manage the finances of the City in a manner that meets the following objectives: 1. Promote sound financial management as well as efficient and effective use of City resources 2. Maintain an adequate financial base to sustain a sufficient level of municipal services 3. Achieve a high bond credit rating to ensure the City's access to the bond markets 4. Invest in the community in order to prepare for future needs To achieve this vision the City will take the following actions: 1. Follow the adopted financial guidelines 2. Achieve and maintain an unrestricted fund balance equal to or above 35% of operating expenditures 3. Update the five year financial plan annually to incorporate actual conditions facing the City 4. Provide regular financial performance reports to the City Council 5. Establish fees and charges for certain services provided to users receiving a specific benefit 6. Establish a Capital Improvement Fund to pay for ongoing capital equipment acquisition to eliminate the need to borrow and incur interest expense 7. Establish a pavement improvement fund to pay for investments in the City's transportation system METROPOLITAN URBAN SERVICE AREA (MUSA) DEVELOPMENT OBJECTIVES The City of Corcoran will support development in the metropolitan urban service area that meets the following objectives: 1. Achieve a wide variety of housing types to support all generations. 2. Obtain sufficient population and density in order to attract commercial amenities while not over concentrating the highest densities in singular, large tracts of land 3. Protect and enhance natural features to retain the character of the City 4. Incorporate connectivity to existing residential neighborhoods into the design of new developments 5. Development in the southeast district will revolve around a strong downtown area anchored by City Hall which is connected to surrounding properties /neighborhoods and is built in a human scale that is pedestrian oriented 6. Development in the northeast district will revolve around a commercial - retail center and business park serving a mix of low and medium residential properties 7. Development in the southwest district will revolve around high quality business parks along Highway 55 and County Road 19 To achieve this vision the City will take the following actions: 1. Finance and complete periodic market studies for the MUSA, at minimum every five years 2. Approve comprehensive plan amendments which support the above objectives 3. Deny requests for the Metropolitan Agricultural Preserves Program 4. Meet an overall average of three housing units per post - development net acre 5. Use adopted ordinances and statutes as standards in approving developments NON - METROPOLITAN URBAN SERVICE AREA (MUSA) DEVELOPMENT OBJECTIVES The City of Corcoran will support development outside the metropolitan urban service area that meets the following objectives: 1. Protect agricultural purposes and associated accessory uses 2. Protect natural resources for future generations 3. Preserve efficient, future extension of public infrastructure To achieve this vision the City will take the following actions: 1. Approve requests for the Metropolitan Agricultural Preserves Program 2. Allow individual sewage treatment systems and well improvements 3. Promote residential housing to be clustered in order to preserve open space or natural features and limit access onto arterial and collector streets CITY OF CORCORAN Values Statement The following values are fundamental to the City of Corcoran's success and the fulfillment of our mission: 1) EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional, cost - effective, and friendly manner. 2) FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. 3) ETHICS AND INTEGRITY We believe that ethics and integrity are the foundation blocks of public trust and confidence and that all meaningful relationships are built on these values. 4) OPEN AND HONEST COMMUNICATION We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. 5) TREATING THE CITIZEN AS OUR CUSTOMER We believe that citizens are our customers and should be treated with courtesy, respect, and deserve the best services we can provide. 6) PROFESSIONALISM We believe that continuous improvement is the mark of professionalism and are committed to applying this principle to the services we offer and the development of our employees. 7) EQUAL OPPORTUNITY We believe that every employee and citizen should be afforded an equal opportunity to participate in all aspects of employment, citizenship, and governance in the City of Corcoran based exclusively on their ability to contribute. CITY OF CORCORAN Strategic Goals The City of Corcoran has identified the following seven strategic goals: 1) Improve communications with the public 2) Develop a mission statement, vision statement, values statement, and strategic goals program 3) Strengthen the City's commissions 4) Enhance staff to prepare for and respond to the City's future growth S) Address the City's infrastructure needs 6) Implement the City's utilities process 7) Create a recreational space strategic plan To achieve these goals the City will take the following actions: (See Work Plan) City of Corcoran Strategic Goal Work Plan GOAL: Improve communication with the public ASSIGNMENT DEADLINE ASSIGNED TO: COMMENTS: Investigate the opportunity for the website to host a blog May 31, 2014 City Administrator Working with gov office Inestigate the opportunity and costs associated with video recording Council meetings to host on website May 31, 2014 IT Quote received, being reviewed b staff Develop social media plan /policy December 31, 2014 IT, City Administrator Reviewed at May 8, 2014 meeting Increase communications budget for 2015 December 31, 2014 City Council, City Administrator Scheduled for June 12, 2014 meeting Items incorporated into the website June 30, 2014 Admin. Supt /Payroll & Benefits Coord. Article in the summer newsletter June 1, 2014 City Administrator GOAL: Develop mission, vision, values statement, and goals program ASSIGNMENT DEADLINE ASSIGNED TO: COMMENTS: Hold initial work shop to draft statements March 15, 2014 City Council, City Administrator Workshop held March 8, 2014 Staff to revise statements and present to City Council March 31, 2014 City Administrator Completed City Council to revise statements April 31, 2014 City Council Reviewed at May 8, 2014 meeting City Council approval /adoption May 31, 2014 City Council, City Administrator Scheduled for June 12, 2014 meeting Items incorporated into the website June 30, 2014 Admin. Supt /Payroll & Benefits Coord. Article in the summer newsletter June 1, 2014 City Administrator GOAL: Strengthen the City's commissions ASSIGNMENT DEADLINE ASSIGNED TO: COMMENTS: Review applicable Ordinances May 31, 2014 City Administrator Staff review complete Recommend Ordinance changes to City Council June 30, 2014 City Administrator Review completed Complete Ordinance update July 31, 2014 City Administrator Revise Commissioner Orientation packet August 31, 2014 City Administrator, Staff Liaisons Hold Commissioner training session December 31, 2014 City Council, City Administrator Schedule additional training sessions as needed Ongoing City Administrator GOAL: Enhance staff to prepare for and respond to the City's growth ASSIGNMENT DEADLINE ASSIGNED TO: COMMENTS: Review and update Job Descriptions May 31, 2014 City Administrator Drafting updated Job Descriptions Evaluate staffing gaps and organizational needs May 31, 2014 City Administrator, PS Director, PW Supt. Review completed Present staffing proposal to City Council July 31, 2014 City Administrator, PS Director, PW Supt. Establish a training plan for the Public Works Dept. July 31, 2014 Public Works Superintendent Incorporate staffing proposal into 2015 budget December 31, 2014 City Council, City Administrator City of Corcoran Strategic Goal Work Plan GOAL: Address the City's infrastructure needs ASSIGNMENT DEADLINE ASSIGNED TO: COMMENTS: Develop a draft plan to complete the TIF project June 30, 2014 Engineer, Public Works Supt., City Administrator Several meetings have taken place Develop a draft plan to complete a CR 10 turnback June 30, 2014 Engineer, Public Works Supt., City Administrator Scheduled for June 12, 2014 meeting Develop a draft plan to purchase & improve Roehlke prop. June 30, 2014 Engineer, Public Works Supt., City Administrator Invite Council, Parks & Trails Commission Develop a draft plan to pave roads June 30, 2014 Engineer, Public Works Supt., City Administrator Review draft plans and decide action on each August 31, 2014 City Council Develop budget for park improvements February 28, 2015 City Administrator Establish priorities for park improvements April 30, 2015 Parks & Trails Commission, City Council GOAL: Implement the City's utilities process ASSIGNMENT DEADLINE ASSIGNED TO: COMMENTS: Meet with surrounding communities, learn best practices Ongoing City Clerk Several meetings have taken place Approve applicable Ordinances May 31, 2014 City Council, City Administrator Scheduled for June 12, 2014 meeting Choose software (payment) June 30, 2014 City Clerk Invite Council, Parks & Trails Commission Train staff on procedures Prior to first billing City Clerk Design park improvements December 31, 2014 Parks & Trails Commission Develop budget for park improvements February 28, 2015 City Administrator Establish priorities for park improvements April 30, 2015 Parks & Trails Commission, City Council GOAL: Develop a strategic plan for recreational space ASSIGNMENT DEADLINE ASSIGNED TO: COMMENTS: Tour City Park July 31, 2014 Public Works Supt., Admin. Support, CA Invite Council, Parks & Trails Commission Tour Roehlke property August 31, 2014 Public Works Supt., Admin. Support, CA Invite Council, Parks & Trails Commission Tour Lennar Open space park, neighborhood park locations September 30, 2014 Public Works Supt., Admin. Support, CA Invite Council, Parks & Trails Commission Review standards for park design in Comprehensive Plan October 31, 2014 Parks & Trails Commission Design park improvements December 31, 2014 Parks & Trails Commission Develop budget for park improvements February 28, 2015 City Administrator Establish priorities for park improvements April 30, 2015 Parks & Trails Commission, City Council STAFF REPORT Agenda Item. 10c. Council Meeting: June 12, 2014 Prepared By: Brad Martens Topic: Public Works Facility Finance Plan Action Required: Approval Summary: At the April 10, 2014 City Council meeting staff informed the Council that the funding gap for the Public Works facility was estimated at approximately $173,000 and that staff would bring a plan forward to finance that gap. Additionally at that meeting staff estimated the costs associated with work required to demolish the old facility to be $50,000. At the May 8, 2014 City Council meeting staff presented a recommended plan to pay for the additional expenditures out of the operating budget which would then reduce the City's fund balance. The City Council directed staff to find a way to pay for the additional costs without reducing the City's fund balance. Since that time staff has taken the opportunity to rethink the financing of the entire project and is recommending the plan be adjusted to reflect the portion of the facility dedicated to storing equipment related to water and sanitary sewer which is funded outside of the general fund. It is staff recommendation to bond for $250,000 towards the Public Works facility and pay for the debt service associated to those bonds out of the water and sanitary sewer funds. The above value of $250,000 was derived from reviewing the approximate percentage of equipment housed in the facility that is required by the water and sanitary sewer system as related to the total equipment stored. After discussions with Public Works it was estimated that 5 -7% of the equipment stored (or to be stored) in the Public Works facility is associated with work for the water /sanitary sewer utility. Staff picked the number of six percent and applied that to the $4,100,000 value associated with the Public Works Facility. Six percent of that value is approximately $250,000 when rounded to the nearest $10,000. If the City Council approves the updated finance plan, staff would work with Northland Securities to bond for these funds alongside the bonds for the water and sanitary sewer improvements related to the Ravinia development. This would keep costs associated with the additional borrowing to a minimum. Funds are expected to be received around August 1, 2014, this means that the Public Works facility fund may temporarily be over spent until these additional funds are deposited into the account. Page 2 Financial /Budget: Once the funds are received they would be transferred in to the Public Works Facility Fund. Annual payments on the bonds would take place over 15 years and be paid out of the water and sanitary sewer utility. Options: 1. Approve the Public Works Facility Finance Plan as presented by staff. 2. Send back to staff for further review. Recommendation: Approve the Public Works Facility Finance Plan as presented by staff. Council Action: Consider a motion to approve the Public Works Facility Finance Plan as presented by staff. Attachments: N/A STAFF REPORT Agenda Item. 10d. Council Meeting: Prepared By: June 12, 2014 Brad Martens Topic: Action Required: Ordinance Regulating Public Sanitary Sewer Review and Water within the City of Corcoran Summary: Over the past several months the City Council has reviewed several drafts of the ordinance required to regulate public sanitary sewer and water within the City of Corcoran. Staff has again updated and streamlined the draft based upon Council feedback and is requesting final comments prior to approval. In order to finalize the budgets related to the sanitary sewer and water utilities it is requested the ordinance be approved no later than the June 26, 2014 meeting. Financial /Budget: The ordinance outlines requirements for properties within the City to pay availability fees and connection fees for the use of the sanitary sewer and water system. These fees offset the expenditures needed to develop and maintain the system. Revenues and expenditures for the system will be separate from the general fund and not be a part of the property taxes paid to the City. Options: 1. Review the Ordinance Regulating Public Sanitary Sewer and Water within the City of Corcoran. 2. Send back to staff for further review. Recommendation: N/A Council Action: Review the Ordinance Regulating Public Sanitary Sewer and Water Within the City of Corcoran. Attachments: An Ordinance Regulating Public Sanitary Sewer and Water Within the City of Corcoran CITY OF CORCORAN ORDINANCE NO. 2014-277 AN ORDINANCE REGULATING PUBLIC SANITARY SEWER AND WATER WITHIN THE CITY OF CORCORAN THE CITY COUNCIL OF CORCORAN ORDAINS: Chapter XXX.010: PURPOSE Subdivision 1. Purpose. The City sanitary sewer and water supply systems represent significant public investments and their operation in an efficient and sanitary manner is essential to protect public health, safety and welfare, to safeguard municipal finances and to support development and economic vitality within the community. It is the purpose of this ordinance to protect the integrity, the financial stability and adequacy of the City sanitary sewer and water supply systems by regulating the construction, maintenance and use of those systems, and restricting the installation and use of private water supply wells and individual sewage treatment systems when necessary or appropriate. Chapter XXX.015: DEFINITIONS Subdivision 1. Definitions. The following terms shall have the meanings given to them unless another meaning is clear from the context: 1.1 Account. A record of utility services used by each property and the periodic charges for those utility services. 1.2 Available (Access to Sewer/Water Line). A trunk or lateral sanitary sewer or water line is deemed available to a property when (i) that line is either abutting the property or may be accessed by the property by utility easement or other lawful access, and (ii) the City has included the property within a defined service area approved for immediate utility service. 1.3 Ljy, The City of Corcoran, County of Hennepin, State of Minnesota. 1.4 City Utility System. Facilities used for providing public utility service owned or operated by City or agency thereof, including sewer, storm sewer and water service. 1.5 Commercial. Defined as non - residential and non - agricultural use, which is typically commercial, industrial, retail, operations. 1.6 Connection Charge. Connection charges are paid to the City by benefitting property owners to cover the City's costs of connection to, and administration and operation of the City utility. Connection charges are set by the City Council. 6/6/2014 1.7 Fee Schedule. A schedule of all utility rates and charges set by City ordinance. 1.8 Residential. Single and multi - family use. 1.9 SAC (Metropolitan Council Sewer Availability Charge), The Sewer Availability Charge (SAC) is a one -time fee by Metropolitan Council Environmental Services for each new connection to or increase in capacity demand on the Metropolitan Disposal System. The City may pass the SAC charge, along with possible local fees, to benefitting property owners. SAC charge units will be based on the assumed generation of 274 daily gallons of waste water flow per unit. Single family residential units will pay one SAC charge unit and other properties will pay a number of units based on estimated daily flow calculations (but in no case less than one unit). The City may periodically revise the SAC charge calculation and unit charge. 1.10 Trunk Line Availability Charges (TLAC). Trunk Line Availability Charges ( "TLAC ") are fees charged to all properties for which a water or sanitary sewer trunk line is available. Separate TLAC will be charged for each of water and sanitary sewer trunk lines. The TLAC are charged in recognition of the current benefit to properties for which a trunk line is available, regardless whether the property is connected to the trunk line (whether directly or via a lateral). The City will set and may periodically revise the TLAC. 1.11 Water and Sanitary Sewer Systems. Water and sanitary sewer transmission pipes, lines, fixtures, meters and all necessary equipment and appurtenances owned or operated by the City utility system for the purpose of providing water and sanitary sewer services for public or private use. Chapter XXX.020: UTILITY CONNECTION, PERMISSIVE OR MANDATORY Subdivision 1. Mandatory Connection. 1.1 As defined in Chapter XXX.015 Subdivision 1.2, all new residential and commercial construction shall connect to the line at the time of construction if available. 1.2 When a trunk or lateral water or sewer line is available to an existing commercial property (with a structure), as defined in Chapter XXX.015 Subdivision 1.2, all such commercial properties shall connect to the line upon the earlier of (i) reconstruction (other than overlay or maintenance) of an adjacent roadway under which the line lies, or (ii) within one year following availability. Subdivision 2. Permissive Connection. 2.1 The City may extend a trunk or lateral sanitary sewer or water line to serve an existing residential neighborhood or commercial district upon petition by property owners within the neighborhood or district. The City may consider the following information in approving or denying the petition: comprehensive cost of the project; cost 2 to individual properties; demonstrated need for the project; existing site conditions of the proposed project; geographic scope of the project area, and any other information the City deems relevant. 2.2 If as a result of a property owner petition, the City makes a water or sanitary sewer trunk or lateral line available to existing residential or commercial properties, as defined in Chapter XXX.015 Subdivision 1.2, the City shall have the discretion and authority to either require connection to the trunk or lateral line upon construction of the trunk or lateral line, or to defer connection of individual properties on a case -by -case basis. CHAPTER XXX.030: CHARGES, RATES AND BILLING Subdivision 1. Availability and Connection Charges. 1.1 Trunk Line Availability Charges (TLAC) shall be charged to and collected from benefitting properties property as follows: 1.1.1 New Construction. TLAC shall be charged and collected upon approval of the final plat for new construction. 1. 1.2 Existing Properties. TLAC shall be charged to each benefitting, residential or commercial property when the trunk or lateral line is made available to the property. TLAC shall be collected at the time of connection to the trunk or lateral line or, at the discretion of the City, collection may be deferred and financed for a period not to exceed 20 years. In the event the City allows deferral of collection, the deferred charge shall bear interest at a rate I% above the City's cost of borrowing in the year the deferral was approved. 1.1.3 Additional New Construction Without Platting. In the event of new construction on greenspace or as a result of teardown on existing plotted lots, TLAC shall be collected from each individual or entity requesting or receiving a connection to the City water system. Credit will be given for any TLAC paid prior. 1.2 Connection Charge. Connection charges shall be paid by all benefitting properties at the time of; building permit for new construction, or issuance of connection permit for existing residential and commercial. 1.3 SAC. SAC shall be charged and collected at time of building permit. 1.4 Deferrals. Property owners may apply to the City, pursuant to Minn. Stat. §435.193 -195 for a deferral of payment for sewer and water charges assessed to their property. The City shall have full discretion to consider and approve or deny the request for deferral. Interest shall be assessed upon and accrue against all deferred charges. 3 Subdivision 2. Utility Usage Charges. 2.1 Charge for Water Usage. Utility customers shall be billed for water based on metered usage in per thousand gallon units. 2.2 Charge for Sanitary Sewer System Usage. Utility customers shall be billed for sanitary sewer based on metered usage of water in per thousand gallon units. 2.3 Administrative Base Charge. In addition to metered usage charges, utility customers shall be billed a minimum administrative base charge for water and sanitary sewer service. The administrative base charge shall be paid at the same time and in the same manner as metered usage payments. 2.4 Water Treatment Surcharge. Utility customers shall be billed for a water treatment surcharge in an amount set by the City Council and adopted by ordinance. This surcharge shall be paid at the same time and in the same manner as usage charge payments. The water treatment surcharge shall be used to offset the costs of water treatment performed by the City of Maple Grove. 2.5 Charge Schedule. A utility charges schedule shall be prepared annually by the City Administrator and presented to the City Council for approval and adoption in ordinance form. The charge schedule shall be comprehensive and list all utility charges, including incentive -based water conservation incentive charges. 2.6 Frequency of Charges. Utility customers shall be invoiced monthly for utility services. Utility customers shall pay utility invoices upon the terms established by the City and as stated in the invoice. The City may contract with third party vendors to perform billing services. 2.7 Designation of Billing Address. All bills and notices pertaining to water and sanitary sewer systems sent by the City shall be sent to the house or street number of the property. If an owner or agent desires that personal notice be sent to a different address, that person shall file an application therefore with the City. Any error or change in any address shall be promptly reported to the City. 2.8 Late Charges; Delinquent Bills. A late charge, in an amount established in ordinance, shall be charged if bills are not paid by the due date established in that bill. If a bill is not paid within 30 days of the date that it becomes due, it shall be deemed delinquent. When a bill becomes delinquent, the City shall notify the property owner, in writing, of the same. An additional late charge shall be added on each monthly calculation date upon which a delinquent bill, including any previous late charges, remains unpaid. 2.9 Assessing Delinquent Charges. The City maintains the authority to certify delinquent charges to the Hennepin County Auditor for collection with taxes or the City may elect to shut off water to property in certain cases where delinquencies are greater 4 than 90 days. It shall be the practice of the City to certify delinquent payments annually, but this may be done on a more frequent basis at the discretion of the City Council. Before certification for collection, or shut off, the City shall notify the property owner of the date and time of the meeting to address the delinquency. The City Council shall have final authority over actions related to delinquent payments or shut off for a property. Delinquent charges shall be assessed to the property utilizing utility services. 2.10 Errors in Billing. The City Administrator shall be authorized to make adjustments in water charges when, in the opinion of the City Administrator, the amount billed to a utility customer was erroneous due to an inaccurate or defective meter, or due to other mistake. CHAPTER XXX.040 CONSTRUCTION, MAINTENANCE, OWNERSHIP Subdivision 1. Authority to Conduct Services. 1.1 Permit Required for Connection Work. No person shall open, connect with, use, alter, or disturb any public water line or public sewer line or appurtenance thereof without first obtaining a written permit from the City pursuant to this section. 1.2 Persons Authorized to Work on City Water and Sewer System. Only a duly authorized employee of the City or City contractors, are permitted to do any work on City water lines, or water meters connected to the City water system, . 1.3 Damaging or Tampering Prohibited. No person shall maliciously, willfully, or negligently break, damage, destroy, uncover, deface, or tamper with any structure, appurtenance, or equipment which is part of the municipal water line infrastructure. 1.4 Inspections. The Building Inspector and any other duly authorized City employee, bearing proper credentials and identification, shall be permitted to enter upon all properties for the purposes of inspection, observation, measurement, sampling, and testing in accordance with the provisions of this section. Subdivision 2. Water System. 2.1 Water Ouality. The City of Corcoran purchases water from the City of Maple Grove and, therefore, the Corcoran water quality will be the same as that of Maple Grove. The use and supply of water furnished by Maple Grove shall at all times be governed by the applicable rules, regulations and conditions Maple Grove has in effect for the preservation, regulation and protection of its water supply; that Corcoran hereby adopts these same rules and regulations, by reference, and shall enforce said rules and regulations hereunder. 2.2 Maintenance and Repair of Water Mains. The City shall be responsible for maintenance and repair of the water line infrastructure including the water shutoff valve out to the lateral connection. Maintenance and repair of water line located on private 5 property from the water shutoff valve to the home is the responsibility of the property owner. If a property owner fails to make the necessary repairs to the water line within 30 days after the owner is notified to do so by the City, in writing, the City may cause the repairs to be completed and charged to the property owner for all costs associated with the repair. In cases where an emergency is declared, the City shall cause repairs the water system to be made immediately, which may include turning off the water to the property immediately. 2.3 Water Meters. 2.3.1 Water Meter Required. Except for extinguishment of fires, no person except authorized City employees shall use water from the City water supply system or permit water to be drawn therefrom, unless the water is metered by passing through a meter supplied or approved by the City. 2.3.2 Tampering Prohibited. No person shall connect, disconnect, disassemble, alter, cause to be altered, tamper, obstruct, or interfere with any City water meter, unless authorized by the City. 2.3.3 Bypassing Meters or Taking Water. No person shall bypass or tamper with any water meter to avoid charges for water. 2.3.4 Ownership of Meters. Water meters shall be and remain the property of the City. Meters may be removed, replaced, or changed by the City whenever the City deems it necessary. 2.3.5 City Access to Read, Repair, and Replace Meters, Conduct Inspections. Authorized City employees shall have access at reasonable hours of the day to all parts of every building and premises connected with the City water supply system to read, repair, and replace meters and conduct inspections. Before entering private property to do so, the City shall solicit the written consent of the property owner. If a property owner refuses to give consent or fails to respond, the City may pursue legal options to enter the property. 2.3.6 Cost of Inspection. City staff will set and impose a cost for inspecting a meter that is reported to be malfunctioning or defective. This cost shall be reimbursed to the property owner should the meter require replacement or repair. 2.3.7 Cost of Repair. The City shall be responsible for the repair and replacement of water meters unless a meter is damaged by a property owner intentionally or the damage is due to carelessness on the part of the property owner. In such instances, the property owner shall be responsible for the costs of repair and/or replacement. 2.3.8 Meter Accuracy. The City may charge a fee as established annually for investigating and testing meter accuracy. If the meter is determined to be faulty, the charge will be refunded. 11 2.4 Water System Mapping. The City shall maintain a comprehensive water system map detailing the following information: The number and line locations, the type and diameter of pipe, and the location of access points. The City shall maintain a program of regular inspection and maintenance performed on its water system lines. The City shall also maintain a program for lift station inspection and maintenance. 2.5 Water Use Conservation. The City reserves the right to impose water use restrictions pursuant to conservation efforts as required by regulatory authorities. In the event of a shortage, the City can restrict lawn watering, car washing, or other non - potable uses on an odd -even date as determined by property address. Special permission can be obtained from City Administrator or Public Works Superintendent for new sod, seed or other short term water - sensitive uses. 2.6 Fire Hydrants. Fire hydrants located within the limits of the City of Corcoran shall be the property of the City. Only persons authorized by the City shall be allowed to open and operate any fire hydrant in the City for any purpose. Temporary access to hydrants may be granted by the City to previously unauthorized persons via a permit issued by the City. Payment for water used, except for that used in firefighting, shall be made in accordance with adopted ordinance. 2.7 City Not Liable for Damages Resulting from Interruption of Service. The City shall not be liable for any damages which result from any stoppage or slowing of the supply or flow of water as a result of breaks in mains, service pipes, fixtures, or by reason of obstruction or the breakdown of machinery. The City shall also not be liable for any damages which result from such stoppage or slowing that is the result of any necessary repair, or any other interruption in service. 2.8 Cross Connections Prohibited. No City water pipe shall be connected with any pump, well, or tank that is connected with any other source of water supply. When such a connection is found, the City shall notify the owner of the property on which the connection is found and order that the cross connection be disconnected. If this is not accomplished immediately, the water supply to the property may be turned off at the direction of the City Council. Before any new connection to the water system is permitted, the City shall ascertain that no cross - connection will exist when the connection is made. 2.9 Abandoned Services. 2.9.1 Disconnection Required. All service installations connected to the water system that have been abandoned or have become useless for further service shall be disconnected at the main by the City. All pipe and appurtenances removed shall be the property of the City. 2.9.2 Change to New Water Service. When a new structure is erected on the site of an old structure, and it is desired to increase or alter the old water service, no 7 connections with the City mains shall be permitted until all the old service is removed and the main plugged. If there is an existing water service to another building on the site, it may remain in use. 2.10 Irrigation Systems. All irrigation systems connected to the municipal system shall be installed per plumbing code and have a rain detection device so as to prevent irrigation during rain events. 2.11 Emergency Water Restrictions. The authorized staff to act in a water emergency include the Mayor, Engineer, Public Works Superintendent and Administrator. When any two of the authorized staff determine pressure or quantities are (or may become) inadequate, a water emergency may be declared by posted notice and typical City communication methods (website, etc.). 2.11.1 Council will review the water emergency restrictions at the next regular Council meeting and confirm or remove the restriction. Subdivision 3. Sanitary Sewer System. 3.1 Maintenance and Repair of Sanitary Sewer System. The property owner shall be responsible for maintaining and repairing the sanitary sewer line from the structure to the connection with the public sewer main. The City shall be responsible for maintaining and repairing the remainder of the sanitary sewer infrastructure. If a property owner fails to make the necessary repairs to the sanitary sewer line infrastructure within 30 days after the owner is notified to do so by the City, in writing, the City may cause the repairs to be completed and charged to the property owner for all costs associated with the repair. In cases where an emergency is declared, the City shall cause repairs to be to the sanitary sewer system to be made immediately. 3.2 Sanitary Sewer Mapping. The City shall maintain a comprehensive sanitary sewer system map detailing the following information: The number and location of manholes, the number and location of service connections, line locations, the type and diameter of pipe, and the location of lift stations. The City shall maintain a program of regular inspection and maintenance performed on sanitary sewer lines. The City shall also maintain a program for lift station inspection and maintenance. 3.3 Damaging or Tampering Prohibited. No person shall maliciously, willfully, or negligently break, damage, destroy, uncover, deface, or tamper with any structure, appurtenance, or equipment which is part of the sanitary sewer system. 3.4 Inspections. The Building Inspector and any other duly authorized City employee, bearing proper credentials and identification, shall be permitted to enter upon all properties for the purposes of inspection, observation, measurement, sampling, and testing in accordance with the provisions of this section. H. 3.5 City Not Liable for Damages Resulting Interruption of Service. The City shall not be liable for any damages which result from the backup of sanitary sewer lines as a result of breaks in mains, service pipes, fixtures, or by reason of obstruction or the breakdown of machinery. The City shall also not be liable for any damages which result from such stoppage or slowing or backup that is the result of any necessary repair, or any other interruption in service. 3.6 Discharge to Public Sewer. No person shall discharge or cause to be discharged any prohibited waste discharges as defined in the Metropolitan Council's waste discharge rules (WDR), February 2013 or latest version. This includes harmful waters of wastes, whether liquid, solid, or gas, capable of causing obstruction to the flow in the sanitary sewer system, damage, or hazard to sewer structures, equipment, or personnel. No person shall discharge or cause to be discharged any storm water, surface water, groundwater, or runoff, subsurface drainage, cooling water, or industrial process waters to any City sanitary sewer, or otherwise interfere with the proper operation of the City sanitary sewer system. This includes sump discharges. 3.6.1 Industrial and Commercial Strength. Industrial users discharging wastewater into public sewers shall apply for an industrial discharge permit according to the WDR (February 2013 or latest version),unless MCES determines that the wastewater has an insignificant impact on public sewers. 3.7 Abandoned Services. 3.7.1 Disconnection Required. All service installations connected to the sanitary sewer system that have been abandoned or have become useless for further service shall be disconnected at the main by the City. All pipe and appurtenances removed shall be the property of the City. 3.7.2 Change to New Sanitary Sewer Service. When a new structure is erected on the site of an old structure, and it is desired to increase or alter the old sanitary sewer, no connections with the City mains shall be permitted until all the old service is removed and the main plugged. CHAPTER XXX.050 ADMINISTRATION AND ENFORCEMENT Subdivision 1. 1.1 Duties, Responsibilities, and Authority of City Administrator. The City Administrator shall be responsible for the implementation of this section and shall report annually to the City Council, as a part of the annual City budget process. At that time, the City Administrator shall inform the City Council of the status of the condition of the infrastructure, replacement requirements, and the financial condition and performance of the utility enterprise fund. Subdivision 2. Penalties. 0] 2.1 Any person who violates any of the provisions of this ordinance shall be guilty of a misdemeanor. Each day that any violation is continued shall constitute a separate offense. Subdivision 3. Liability for Damages. 3.1 A person who violates any of the provisions of this ordinance is liable to the City for any expense, loss, or damage incurred by the City by reason of such violation. Subdivision 4. Water Shutoff. 4.1 A person who violates any of the provisions of this ordinance is liable to the City for any expense, loss, or damage incurred by the City by reason of such violation Subdivision 5. DelinquentAccounts. Delinquent accounts shall be subject to the following procedures: 5.1 Penalties. A late payment penalty shall be assessed on all accounts with a past due balance as outlined in the Fee Schedule. 5.2 Shut -off for non - payment. Water shall not be shut -off until notice and an opportunity for a hearing before the city council has been provided to the occupant and owner of the premises involved. 5.2.1 If any bill is not paid by 30 days after the due date listed on the bill, the city shall send a letter by first class mail demanding payment within 30 days of the date of the letter. 5.2.2 If any bill is not paid by 60 days after the due date listed on the bill, the city shall send a second letter by first class mail stating that if payment is not made within 20 days of the date of the letter, water service to the premises will be shut -off for nonpayment. 5.2.3 The first and second letters shall contain the title, address and telephone number of the official in charge of billing. 5.2.4 The city clerk shall have the authority to adjust the customer's bill or enter into a mutually agreeable payment plan. 5.2.5 The letters shall also state that any occupant or owner has the right to a hearing before the water service is shut -off. The owner or occupant may be represented in person and by counsel or any other person of owner's choosing. The owner or occupant may present orally or in writing their complaint to the city council. 10 5.2.6 If an occupant or owner requests a hearing, the water shall not be shut -off until the hearing process is complete. 5.2.7 If a customer fails to pay and fails to request a hearing under this part, service will be shut -off at the time specified in the notice. Additional charges related to the shut -off and turn-on of water as outlined in the Fee Schedule. 5.3 Certification for collection with taxes. 5.3.1 Unpaid charges on water, sewer, and other utility services shall not be certified to the county auditor until notice for a hearing has been provided to the owner of the premises involved. The notice shall be sent by first class mail and shall state that if payment is not made by September 25, the entire amount unpaid plus applicable service charges as outlined in the Fee Schedule will be certified to the county auditor for collection as other taxes are collected. The notice shall also state that the occupant may, before such certification date, attend or schedule a hearing on the matter to object to certification of unpaid utility charges. 5.3.2 The owner of the property shall have the option of paying the balance due on the account by September 25. After this date, the certified roll will be finalized. After the date the certified roll is finalized, payments will still be accepted but will include the ten percent penalty. Effective Date. This Ordinance shall be in full force and effect upon its publication and passage. ADOPTED by the City Council on day of , 2014. VOTING AYE Guenther, Ken Cossette, Tom Asleson, Rich Lynch, Diane Thomas, Ron ATTEST: Jeanie Heinecke, City Clerk 11 VOTING NAY Guenther, Ken Cossette, Tom Asleson, Rich Lynch, Diane Thomas, Ron Ken Guenther, Mayor Wenck TO: Brad Martens, City Administrator FROM: Kent Torve, RE DATE: June 3, 2014 SUBJECT: Old PW Shed Refurbishment Quotes Wenck Associates, Inc. 1800 Pioneer Creek Ctr. P.O. Box 249 Maple Plain, MN 55359 -0249 (763) 479 -4200 Fax (763) 479 -4242 E -mail: wenckmp @wenck.com Council Action Requested • Motion to approve quotes for refurbishment of the Old Public Works shed, or • Table the item and direct staff to obtain additional information Background Council had authorized staff to obtain quotes for replacing siding, roofing, and doors to continue to use the old PW shed on Cain Road. (The office will be demolished). The quote package is attached. Planning and Zoning The City Planner noted that the code allows the council to approve a metal roof with some standards, but metal siding over 20% of any one wall surface requires a variance. However, this is a legal non - conforming building due to the fact that it currently has metal roof and siding. Therefore, the city can approve new metal roof and siding as it is considered allowed maintenance of an existing non - conforming building since there is no expansion. notes Quotes are due on June 12'h at 1:00 pm and will be presented at the Council meeting. 54� Ilr'l090I104C071. fCO3) 'M 8200 County Road 116, Corcoran, MN 55340 763.420.2288 — Office 763.420.6056 — Fax E -mail - general @ci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us Request for Quotes Refurbishment of Existing Public Works Maintenance Shed BACKGROUND The new Corcoran Public Works building is open for use and the City is receiving quotes to have the existing maintenance shed at 9525 Cain Road refurbished with new roof, siding, windows, doors and overhead door. SCHEDULE AND SUBMITTAL INFORMATION • Signed quotes should be submitted until June 12th, 2014 at 1:00 P.M, to Wenck Associates, Inc., Attention: Kent Torve, 1800 Pioneer Creek Center, P.O. Box 249, Maple Plain, MN 55359. Fax or pdf quotes are acceptable, at Fax 763 - 479 -4242 or ktorve @wenck.com . • The City is expected to authorize the project on June 26th, however reserves the right to reject any and all quotes, to waive irregularities and informalities, and also reserves the right to award the contract in the best interest of the City. • Full completion (except for minor punch list items) is required by September 18th, 2014. Any delay in Council award past June 26th, will extend the completion schedule equally. • Insurance requirements and example contract are in attachments. • No bonds are required. PREBID MEETING No prebid meeting is scheduled. Each Contractor is required to visit the site prior to submittal and this can be coordinated with Pat Meister, at 763.286.6740. PROJECT DESCRIPTION Project includes removal and replacement of the exterior roof and siding of the existing 40' x 82' x 14' -4" high storage building at 9525 Cain Rd, Corcoran, MN. This work does include the 10' x 20' attached lean- City of Corcoran Request for Quotes: Refurbishment of Existing Public Works Maintenance Shed to. Contractor to field verify all information, measurements and dimensions prior to submitting a quote Items 1. Mobilization, Access and Permits a. Paid 75% at mobilization and 25 % after final inspection by Building Official b. Building permit or other permits will be paid by City. Contractor to submit for all permits. c. Any surrounding equipment will be moved by Public Works to allow Contractor access to perimeter. d. Work to include offsite disposal of all removed items, dumpster fees and on site sanitation. e. Any rework due to craftsmanship or building official corrections are incidental to the project and will not be further reimbursed 2. Remove and replace existing exterior walls and roof Remove the existing wall steel and replace with a new, 26 gauge PBR panel with 36" coverage. Vendors include Metal Sales, or equivalents such as American Steel Buildings, MBCI, American Building Components, Rush River Steel, etc. a. Remove the existing wall and roof steel and replace with new, 26 gauge PBR panel with 36 "coverage. i. Remove the existing box style ridge vents and replace with continuous ridge vent ii. One of three furnace vents is inactive and doesn't need to be replaced. b. Color to be selected from vendors standard line of colors. c. Panels to be installed with exposed fasteners to match the selected steel color. d. Replace all necessary trims and flashings. e. All roof steel, wall steel, trims, flashings, soffits and fascia's that apply to be completed per vendors standard details. f. Provide new chimney flashings and roof boots as required. 3. Remove and replace five existing windows. a. Windows should be insulated, single hung, fixed vinyl clad window units, in white with standard extension jambs. 4. Remove and replace the middle existing overhead garage door and two walk -in doors a. New overhead door to match the two existing doors in color, texture, thickness, R -value and appearance. Twin City Garage Doors has been historical supplier. b. Include all low voltage wiring. c. Remove the existing wood jambs at the overhead doors and replace with new wood framing and steel wrap finish. d. Overhead door is open - close -stop wall station. e. Remove two existing walk -in doors and replace with two new 3070 hollow metal doors and frames with a painted finish. i. Door hardware should include standard locksets keyed alike, closures, sweeps, thresholds and weather - stripping. Provide 6 keys. ii. Doors and frames to be galvanized. City of Corcoran Request for Quotes: Refurbishment of Existing Public Works Maintenance Shed 2 iii. Doors /frames properly insulated with thermal breaks. 5. Allowance a. To be included in all bids ($3,000.00) for substructure and insulation repairs. Alternates Note: The City can assume any, none, or complete replacement in awarding contract on combination of the base quote and alternate prices. Alternate #1: Provide R -19 single layered poly -faced insulation pinched between the new roof panel and the existing roof purlins. Full coverage. Alternate #2: Unit price to remove and replace one square foot of damaged roof insulation. Alternate #3: Unit price to remove and replace one square foot of damaged wall insulation. City of Corcoran Request for Quotes: Refurbishment of Existing Public Works Maintenance Shed QUOTE SHEET Refurbishment of Existing Public Works Maintenance Shed Item Unit Est. Unit Extended No. 2. Remove and Replace Roof Insulation Qty. Price Amount Base Quote Remove and Replace Wall Insulation Per SF 1 1. Mobilization, Access and Permits LS 1 2. Remove and replace existing walls and roof LS 1 3. Remove and replace existing windows Each 5 4. Remove and replace doors (1 OH and 2 walk -in) LS 1 5. Allowance for substructure and insulation repairs LS 1 $3,000.00 $3,000.00 Base Quote Total Company Name: Signature *: Phone Number: Date: * Signature above also certifies Contractor has visited the site. No. 1. Insulation between new roof / existing purlin LS 1 No. 2. Remove and Replace Roof Insulation Per SF 1 No. 3. Remove and Replace Wall Insulation Per SF 1 City of Corcoran Request for Quotes: Refurbishment of Existing Public Works Maintenance Shed 4 INSURANCE REQUIREMENTS (LEFT INTENTIONALLY BLANK FOR COUNCIL PACKET) CONTRACT AGREEMENT (LEFT INTENTIONALLY BLANK FOR COUNCIL PACKET) City of Corcoran Request for Quotes: Refurbishment of Existing Public Works Maintenance Shed Wenck Associates, Inc. 1800 Pioneer Creek Ctr. P.O. Box 249 Maple Plain, MN 55359 -0249 Wenck 479-4 Fax ( Fax (783) 479 -79 - 4242 E -mail: wenckmp @wenck.com TO: Brad Martens, City Administrator FROM: Kent Torve, P.E., City Engineer RE: Old Public Works Abatement Quotes DATE: May 15, 2014 Council Action Requested Staff is requesting a motion to approve authorizing abatement of the Old Public Works office, prior to a July demolition. Background Council had approved staff to solicit quotes for asbestos abatement. Testing was conducted and results forwarded to abatement contractors. Materials requiring abatement include ceiling, window glazing, and adhesive on paneling. Results of the bid are attached. Schedule and Upcoming Activities Abatement is scheduled to be completed by June 26th, in preparation for a July demolition. Additional activities include: • Hazardous materials removal (light ballasts, door operator, etc.) and disposal by area vendor. Documentation by Wenck remediation staff that the building is ready for demolition. • Demolition by Public Works staff, with Wenck oversight and assistance with permitting and best practices • Refurbishment of maintenance shed that includes re- siding, re- roofing, one new garage door, new walk -in doors, etc. This project will be quoted in June and costs brought back to Council. Completion date for refurbishment is August 21St Old Public Works Abatement Quotes B2294 -0022 Abatement Contractor Dennis Environmental Operations EnviroBate, Inc. Mavo Systems, Inc. Item Est Quantity Units Unit Price Extended Amount Unit Price Extended Amount Unit Price Extended Amount Paneling Adhesive 2000 sqft $ 2.50 $ 5,000.00 $ 1.50 $ 3,000.00 $ 4.50 $ 9,000.00 Ceiling Texture 1000 sgft $ 4.75 $ 4,750.00 $ 4.20 $ 4,200.00 $ 7.00 $ 7,000.00 Window Glaze 37 each $ 75.00 $ 2,775.00 $ 208.11 $ 7,700.07 $ 80.00 $ 2,960.00 a • • , 1 $ 12,525.00 $ 14,900.07 $ 18,960.00 STAFF REPORT Agenda Item. 11 b. Council Meeting: Prepared By: June 12, 2014 Brad Martens Topic: Action Required: 2015 Budget Discussion Direction Summary: Staff has been working on developing the 2015 budget and is requesting direction from the City Council on a few items prior to finishing the first draft. Specifically staff requests discussion on the following items: • Wages /Salaries • Staff recommends planning for step increases for eligible staff with satisfactory job performance. Is this acceptable? • Staff recommends planning for a two percent cost of living adjustment to the pay scale based upon the Consumer Price Index. Is this acceptable? • Health Insurance o Premiums increased 10.5% for 2015. Staff recommends maintaining the 70/30 City /Employee split of the increase. Is this acceptable? • Building permit revenue o In anticipation of the Ravinia development staff recommends incorporating revenue from phase one of the development in the budget. Is this acceptable? • Infrastructure Planning /Shannon Lane funds o Staff recommends following the financial plan and including funds to pay back these funds over 15 years beginning in 2015. Is this acceptable? • Road Stabilization (dust control) o The 2014 budget included a $55,000 assessment to assist in the payment of the $110,000 project (budgeted amounts). Should this same scenario be used? • Level of service o Does the Council want to see increased or decreased levels of service? • Special projects o Does the Council wish to include funds to take on special projects? Once direction is received from the Council, staff will finalize the first draft of the 2015 budget and present at the July 24th meeting alongside an updated five year financial plan. Financial /Budget: The annual budget sets the expenditures and revenues for the City as well as dictates the amount of property taxes required to be levied. Page 2 Options: N/A Recommendation: N/A Council Action: Provide staff with direction regarding the 2015 budget. Attachments: N/A STAFF REPORT Agenda Item. 11 c. Council Meeting: Prepared By: June 12, 2014 Brad Martens Topic: Action Required: Public Works Facility Change Proposals Approval Summary: The Public Works Facility Steering Committee met on May 29, 2014 to receive an update on the progress as well as to review change proposals. Attached to this report are the supporting documents for the following change proposals which are recommended for approval: I. CMPR 021: $437.71 a. This change proposal is for additional labor and materials related to the installation of EFIS required due to cold temperatures, originally in the amount of $1,814.86. After discussion at the Steering Committee meeting and with the contractor staff recommends approving an amount of $437.71 which is for labor only. II. CMPR 031: $3,804.98 a. This change proposal is for additional labor and materials related to the installation of the sidewalk required due to cold temperatures, originally in the amount of $7,289.80. After discussion at the Steering Committee meeting and with the contractor staff recommends approving an amount of $3,804.98 which is for fuel, equipment, and heat blankets. III. CMPR 041: $- 3,605.00 a. This Change Proposal is to reflect that electrical usage is being paid directly through the City rather than through the contract with Ebert Construction. Financial /Budget: Change Proposals 021 and 031 total $4,242.69 in increased costs. Change Proposal 041 does not result in any reduced costs to the project; rather it shifts the responsibility for payment. Costs related to the change proposals will be paid out of the Public Works Facility Fund. Options: 1. Approve Change Proposal 021 in the amount of $437.71; Change Proposal 031 in the amount of $3,804.98; and Change Proposal 041 in the amount of $- 3,605.00 as recommended by the Steering Committee. 2. Send back to staff for further review. Page 2 Recommendation: Approve Change Proposal 021 in the amount of $437.71; Change Proposal 031 in the amount of $3,804.98; and Change Proposal 041 in the amount of $- 3,605.00 as recommended by the Steering Committee. Council Action: Consider a motion to approve Change Proposal 021 in the amount of $437.71; Change Proposal 031 in the amount of $3,804.98; and Change Proposal 041 in the amount of $- 3,605.00 as recommended by the Steering Committee. Attachments: 1. CMPR 021 2. CMPR 031 3. CMPR 041 EBERT CONSTRUCTION To: Oertel Architects 1795 St Clair Ave St Paul, MN 55105 -1941 Ph: (651)696 -5186 Fax: (651)696 -5188 Description: Sheltering EFIS 23350 County Road 10 Corcoran, MN 55357 Ph : 763 - 498 -7844 Change Proposal Number: CMPR 021 Date: 11/19/13 Job: 6619 Corcoran Public Works Facility Phone: We are pleased to offer the following specifications and pricing to make the following changes: Amount to add to Shelter EFIS installation. EFIS installation impacted by wet weather impacting sequencing of site work and EFIS installation Original Proposal with Fee $1814.86 Revised negotiated proposal $437.71 The total amount to provide this work is ........................................... ............................... ........................ $437.71 (Please refer to attached sheet for details.) The schedule will be Yes. If you have any questions, please contact me at . Submitted by: Bruce Ternes (Ebert PM) Cc: Approved by: Date: Page 1 of 2 EBERT CONSTRUCTION Change Proposal CMPR 021 Price Breakdown Continuation Sheet Description: Sheltering EFIS 23350 County Road 10 Corcoran, MN 55357 Ph : 763 - 498 -7844 Description Labor Material Equipment Subcontract Other Price Rough Carpentry $1,762.00 $1,762.00 Deduct Labor $- 1,163.68 $- 1,163.68 Dedict OHP $- 160.61 $- 160.61 Subtotal: $437.71 Fee $437.71 $0.00 Total: $437.71 Page 2 of 2 EBERT CONSTRUCTION To: Oertel Architects 1795 St Clair Ave St Paul, MN 55105 -1941 Ph: (651)696 -5186 Fax: (651)696 -5188 Description: Sheltering EFIS 23350 County Road 10 Corcoran, MN 55357 Ph: 763 -498 -7844 Change Proposal Number: CMPR 021 Date: 11/19/13 Job: 6619 Corcoran Public Works Facility Phone: We are pleased to offer the following specifications and pricing to make the following changes: Amount to add to Shelter EFIS installation. EFIS installation impacted by wet weather impacting sequencing of site work and EFTS installation The total amount to provide this work is ................................................................... ............................... $1,V4.86 (Please refer to attached sheet for details.) If you have any questions, please contact me at . Submitted by: Bruce Ternes (Ebert PM) Cc: Approved by: Date: Page 1 of 2 E3��T CONSTRUCTION Change Proposal CMPR 021 Price Breakdown Continuatign Sheet Description: Sheltering EFIS 23350 County Road 10 Corcoran, MN 55357 Ph :763-498-7844 Description Labor Material Equipment Subcontract Other Price Rough Carpentry $1,762.00 $1,762.00 Subtotal: $1,762.00 Fee $1,762.00 3.00% $52.86 Total: $1,814.86 Page 2 of 2 Kellington Construction Inc. 2301 North 2nd Street Minneapolis, MN 55411 Ph : 612 -455 -7300 To: Bruce Ternes Ebert Construction 23350 County Rd 10, PO Box 97 Corcoran, MN 55357 Ph: (763)498 -7844 Fax: (763)498 -9951 Description: FCO 18160-temp enclosure Change Request Number: 13039.06 Date: 11/18/13 Job: 13.039 Corcoran Public Works Phone: We are pleased to offer the following specifications and pricing to make the following changes: 1. Labor and material to install temp enclosure at office area. Description Quantity Unit Unit Price price Time & Material Labor - Carp 16.00 Hr $72,73 $1,163.68 T &M Material 1.00 Ls $437.71 $437.71 Subtotal $1,601.39 OH &P $1,601.39 10.00% $160.14 Round $1,601.39 0.03% $0.47 Total: $1,762.00 If you have any questions, please contact me at (612) 455 -7310. Submitted by: Tom Beatch Kellington Construction Inc Cc: Approved by: Date: Page 1 of 1 O t`n C �D O M p � oo n. ,N a w m� v8 m J G Q7 €� o J J v g�m VMS c O L � N c c Gc m � m r.. Y m Q1 ` CL m� w � � 0 C .0 ` 0 8 D J o1 m r m V -a � 2p ' ��� o rrr_ c v G L o W , u a� LL m .W m g { a ` O w C `u a 'C'L 0. 014. N L O L C C V G N m O t' m v 4 'D m .o or N ° 4 N V J z � c W o ro- W V . C y., O O c 4a 3 F Y m Q z 0 Y v L W O H z .O 00 0 Q 1 LU N Ov 0 W C d C Q LL ° a � 1w- � a L7 o ° ° z Ca Q O Y w N o o w F ~ m { a s ° LL H � 4A �i N ai + W ❑ ° Q V ° w ~ w O t w U d �] a x t`n C O M p � T O n. ,N a w Q7 J J c a C O n. ,N Q7 O J 645 JOHNSON( ST NE Remit To: 645 JOHNSON ST NE MINNEAPOLIS, MN 56413- MINNEAPOLIS, MN 55413 - Phone: (612)- 378 -1520 Phone: (612)- 378 -1520 BILL TO: KELLINGTON CONSTRUCTION INC 2301 N 2ND STREET MINNEAPOLIS MN 55411 SHIP TO: KELLINGTON CONSTRUCTION INC 9100 COUNTY ROAD 19 CORCORAN PUBLIC WORKS 13.039 CORCORAN MN 55340 Pee 1of 1 PO- TOM R REN ORDER DATE: SHIP DATE: 10/30113 SALES 10/31/13 GENTS PAUL S. ORDER TYPE: YARD SHIP ORDERED BY: VIA: DEL AM FRT TERM: AUTH CHG: SHAW /STEWAAT 30 30 PC 2X4 -8' #2 & BTR SPF LUMBER .16/MBFT 562.00/MBFT CO. 15 PC 645 JOHNSON( ST NE Remit To: 645 JOHNSON ST NE MINNEAPOLIS, MN 56413- MINNEAPOLIS, MN 55413 - Phone: (612)- 378 -1520 Phone: (612)- 378 -1520 BILL TO: KELLINGTON CONSTRUCTION INC 2301 N 2ND STREET MINNEAPOLIS MN 55411 SHIP TO: KELLINGTON CONSTRUCTION INC 9100 COUNTY ROAD 19 CORCORAN PUBLIC WORKS 13.039 CORCORAN MN 55340 Pee 1of 1 PO- TOM R REN ORDER DATE: SHIP DATE: 10/30113 SALES 10/31/13 GENTS PAUL S. ORDER TYPE: YARD SHIP ORDERED BY: VIA: DEL AM FRT TERM: AUTH CHG: M7p 30 30 PC 2X4 -8' #2 & BTR SPF 89,92 .16/MBFT 562.00/MBFT 15 15 PC 2X4 -10' #2 & BTR SPF .1 OIMBFT 568.00/MBFT 56.79 30 30 PC 2X4 -16' #2 & BTR SPF .32 /MBFT 671.00 /MBFT 214.73 6 6 BDL #2 WOOD LATH (50PC /13DL) 6.00 /BDL 15.00 /BDL 90.00 2 2 PC 4X8-15/32"(1/2) COX SHEATHING r3i . . rtsiw�r��yMLlii� .i;�..G�- i••213�,I �a,e 06/MSFT I�Y�IIE'.�+r�OAr�IiC x 630.00 /MSFT y.y+ 40.32 1 too •, .•O�C OO /BOX 14.00 ' . n• ,� • .00 /EA 60.00 5y NO A 17.00 /ROLL �e9:?- +•m,�i':... _I4? app�yric?. ��'' 57.00 _ i�;!! ?I. . da'+ M'. �It74'. Qi[ 6ce' i�i�233oa�[ riiS�iE'! �' u'"�9R�5'�n(^�'i`�4&?@51iYitf�. ;� SUB -TOTAL *• " * *• 622.76 • SALES TAX s% 5 a Job 45.30 E R E Phase #` K� G 7 zU.s>4> r'� ��tegor}� M ®� ° °° - Q1 I # ° . BY Amount Cq�%- O(o ..• if r Verrf erj PAYMENT TERMS: 2% 15TH OF THE FOLLOWING MONTH NET END OF FOLLOWING MONTH Due Date: 11/30/13 You may deduct 12.46 if paid by 11 /15/13 Balance $668.06 EBERT CONSTRUCTION To: City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Ph: (763)420 -2288 Fax: (763)420 -6056 Description: Winter Conditions costs walks 23350 County Road 10 Corcoran, MN 55357 Ph : 763 -498 -7844 Change Proposal Number: CMPR 031 Date: 1/13/14 Job: 6619 Corcoran Public Works Facility Phone: We are pleased to offer the following specifications and pricing to make the following changes: Amount to add for winter conditions costs for concrete walks original value with Fee $7,289.80 Negotiated revised amount for materials only $3804.98 The total amount to provide this work is ................................................................... ............................... (Please refer to attached sheet for details.) If you have any questions, please contact me at . Submitted by: Bruce Ternes (Ebert PM) Cc: Approved by: Date: $3,804.98 Page 1 of 2 ( i) ESERT CONSTRUCTION Change Proposal CMPR 031 Price Breakdown Continuation Sheet Description: Winter Conditions costs walks 23350 County Road 10 Corcoran, MN 55357 Ph : 763 -498 -7844 Description Labor Material Equipment Subcontract Other Price Winter Condition $7,077.48 $7,077.48 Revised Deduct labor $- 3,272.50 $- 3,272.50 Fee Subtotal: $3,804.98 $0.00 Total: $3,804.98 Page 2 of 2 ESERT CONSTRUCTION To: City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Ph: (763)420 -2288 Fax: (763)420 -6056 Description: Winter Conditions costs walks 23350 County Road 10 Corcoran, MN 55357 Ph : 763 - 498 -7844 Change Proposal Number: CMPR 031 Date: 1/13/14 Job: 6619 Corcoran Public Works Facility Phone: We are pleased to offer the following specifications and pricing to make the following changes: Amount to add for winter conditions costs for concrete walks The total amount to provide this work is ................................................................... ............................... $7,289.80 (Please refer to attached sheet for details.) If you have any questions, please contact me at. Submitted by: Bruce Ternes (Ebert PM) Cc: Approved by: Date: Page 1 of 2 23350 County Road 10 Corcoran, MN 55357 Ph : 763 - 498 -7844 ESERT CONSTRUCTION Change Proposal CMPR 031 Price Breakdown Continuation Sheet Description: Winter Conditions costs walks Description Labor Material Equipment Subcontract Other Price Winter Condition $7,077.48 $7,077.48 Subtotal: $7,077.48 Fee $7,077.48 3.00% $212.32 Total: $7,289.80 Page 2 of 2 ==V�r GOfVSTRUCTiON COST ISSUE/CHANGE ORDER DATE: 1/2/2014 TO: Bruce Temes Ebert Construction 23350 County Road 10 Corcoran, MN 55357 PROJECT: Corcoran Public Works Facility RE: Ground Thawer DATE: 112/2014 TIME EXTENSION REQUESTED: ESCRIPTON: D on Work H Hours F Fuel Charae 11/23/13 T Temp Heat/ Blankets 3 3 PAW of Temp Heat/ Blankets 2 2 11/25/13 S Setup Ground Thawer 1 10 $ $ 278.08 11/26/13 F Fuel Ground Thawer 1 1 $ $ 74.00 11/30/13 C Check/ Fuel Ground Thawer/ Blankets 3 3 $ $ 123.00 12/1113 C Check/ fuel Ground Thawer/ Blankets 2 2 $ $ 100.00 1213/13 R Roll U Ground Thawer 4 4 12/5/13 P Put Down Ground Thawer/ Blankets B B 1216/13 P Put Down Ground Thawer for new concrete 3 3 $ $ 142.40 12112/13 P Pull Ground Thawer 4 4 $ $ 300.00 12/30/13 P Pull Blankets 4 4.5 Totals 4 42.5 $ $ 1,017. MATERIA = Fuel 1 Is @ $1,017.48 As = Equip 2.5 weeks @ $1,000.00 /reek = $2,500.00 Heat Blankets 23 blankets @ $5.00/week @ 2.5 weeks = $287.50 ULABOR BREAK -DOWN AMOUNT Labor 42.5 hrs @ $77.00 thr $3,272.50 $1,017.48 48 APPROVAL SIGN: DATE: DISTRIBUTION TOTAL ADDITIONAL COST: $7,077.48 EBERT CONSTRUCTION Prepared By: Rob Erdman D on Work H Hours F Fuel Charae 11/23/13 T Temp Heat/ Blankets 3 3 11124/13 T Temp Heat/ Blankets 2 2 11/25/13 S Setup Ground Thawer 1 10 $ $ 278.08 11/26/13 F Fuel Ground Thawer 1 1 $ $ 74.00 11/30/13 C Check/ Fuel Ground Thawer/ Blankets 3 3 $ $ 123.00 12/1113 C Check/ fuel Ground Thawer/ Blankets 2 2 $ $ 100.00 1213/13 R Roll U Ground Thawer 4 4 12/5/13 P Put Down Ground Thawer/ Blankets B B 1216/13 P Put Down Ground Thawer for new concrete 3 3 $ $ 142.40 12112/13 P Pull Ground Thawer 4 4 $ $ 300.00 12/30/13 P Pull Blankets 4 4.5 Totals 4 42.5 $ $ 1,017. APPROVAL SIGN: DATE: DISTRIBUTION TOTAL ADDITIONAL COST: $7,077.48 EBERT CONSTRUCTION Prepared By: Rob Erdman _r S'R"" R ( 0; TIME AND M .10B NAIUIEiNUMBER;: !". r ? ��: r. a^ =. f t t.. DATE: DATE PERSON PHASE CODE HOURS OF WORK e �- -DESC/R'IPTION 1 �riti Nom. q.0 F SZdAi, �r,�o 4 l GAs, ,�@ 1*: 1. C, .7 . L ?G¢111- Ac _ °roc. ! r • 4 fs6 � ` f �`�^ � . � �;.�t'r. > �',' t.� i� ry G%d.`a.� Cw..+c. �'� P Its � t,: ,ter TOTAL 3 s ( 0; I Z 0 fr; mim N w Z 0 V r-I � C, -7 I Z 0 fr; wcc� m� w Z a o •t f -0 O w �z� c r w OU K�1 A N 0 C h O w Tz u Coco 0 O M C-4 V r ice' C) vl w W a w r� r► 0 w w z w w a w w M rl N D T� M H N 0 - 3 cn U 1 �U r M c� cn s CID C4 .. 0 M U U H CIO w DO Cjt �❑ ❑O � t�wzw o w V oz 7 O ul Z w C) x c�w�w O v cn U �U M c� cn CID C4 .. NIQ� M U U H CIO w DO Cjt �❑ ❑O � t�wzw o w oz ®AU O wA FV Q O� O E" H W 4 a a A ww FV Q q � a� z� o W w a w �7 O O M I as a O U aw z z a � `S 0 Orr W � z z a n cn U �U M c� cn CID C4 .. 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NIQ� M o00 z O aw z z a � `S 0 Orr W � z z a n I Z 0 jr; w' m� Z w0 o I Z 0 rr; . w �F Z w0 V t b� 0w N V � b�o 00 C7, O U 00 M w M %,o N U 0 w W 1� Mrr�TT .. �1 �I 0 W W W w eh N 7 0 N a o� a 0 co e U 0 Ls .mac a� Cl) wo�z O• cz °aoo rn o� A z Q wA �U Q OQ �r G 0 F � FW O w a a Q ca z Q �a wA z E- �U F d z F O� QW �U a 0 w z a a Q �A 5 O i as O U LA O as 0 .0 a 0 co U 0 Ls .mac a� Cl) wo�z O• cz °aoo rn A z Q wA �U Q OQ �r G 0 F � FW O w a a Q ca z Q �a wA z E- �U F d z F O� QW �U a 0 w z a a Q �A 5 O i as O U LA O as 0 .0 ow �J v gw z H z a Q z Z H a v� a 0 co U Ls a� Cl) " 1 O• cz °aoo rn - O C� ❑lIE El " c1 o ju ow �J v gw z H z a Q z Z H a v� c co En cd cz rn co H ❑lIE El o � z ow �J v gw z H z a Q z Z H a v� & FUEL 19 4N 55357 2/2013 9 :54:30 AM ✓ 2 Trans #; 1515 Op ID: 1 ur cashier: Norm CA PUMP #6 3.499/GAL $100.00 99 Subtotal = $100.00 Tax = $0.00 Total = $100.00 Change Due = $0.00 $100.00 --------------- - 843, Mastercard ------------------- i5437 e above total amount card issuer agreement. tanks for stopping" 1- 498 -8331 STORMANS FOOD & FUEL 9350 COUNTY RD 19 CORCORAN MN 55357 L327637130001 11/29/2013 3:26 :55 PM ✓ Register: 2 Trans #: 872 Op ID; 1 Your cashier: Norm OFFROAD DIESEL CA PUMP #5 35.153 GAL @ $ 3.499/GAL $123.00 Subtotal = $123.00 Tax = $0.00 Total = $123.00 Change Due = $0.00 Credit $123.00 XXXX XXXX XXXX 3843, Mastercard YAGER /ROGER INVOICE 048918 AUTH 01991C --------------- -- Sequence Number 55025 APPROVED 01991C --------- - - - - -- I agree to pay the above total amount according to the card issuer agreement. -------------------------------- - - - - -- Norm says thanks for stopping!! 763 - 498 -8331 M STORMANS FOOD & FUEL 9350 COUNTY RD 19 CORCORAN MN 55357 L327637130001 11/27/2013 3:50:27 PM Vel Register: 2 Trans #: 431 Op ID: 1 Your cashier: Norm OFFROAD DIESEL CA PUMP #5 21.148 GAL @ $ 3.499/GAL $74.00 99 Subtotal = $74.00 Tax = $0.00 Total = $74.00 Change Due = $0.00 Credit $74.00 XXXX XXXX XXXX 3843, Mastercard YAGER /ROGER INVOICE 048634 AUTH 03267C Sequence Number 54737 APPROVED 03267C ---------------------------------------- I agree to pay the above total amount according to the card issuer agreement. -------------------------------------- i Norm says thanks for stopping!! 763 -498 -8331 STORMANS FOOD & FUEL 9350 COUNTY RD 19 CORCORAN MN 55357 L327637130001 11/25/2013 7:54:37 AM Register: 2 Trans #: 9489 Op ID: 1 Your cashier: Norm OFFROAD DIESEL CA PUMP #5 79.475 GAL @ $ 3.499/GAL $278.08 E Subtotal = $278.08 Tax = $0.00 Total = $278.08 Change Due = $0.00 Credit $278.08 -------------------------------------- XXXX XXXX XXXX 3843, Mastercard YAGER /ROGER INVOICE 048053 AUTH 09713C --------------- - -- Sequence Number 54137 APPROVED 09713C --------- - - - - -- I agree to pay the above total amount according to the card issuer agreement. -------------------------------- - - - - -- Norm says thanks for stopping!! 763- 498 -8331 STORMANS FOOD & FUEL 9350 COUNTY RD 19 CORCORAN MN 55357 L327637130001 12/12/2013 10:59:20 AM Register: 2 Trans #: 4856 Op ID: 1 Your cashier: Norm OFFROAD DIESEL CA PUMP #5 84.057 GAL @ $ 3.569/GAL $300.00 99 Subtotal = $300.00 Tax = $0.00 Total = $300.00 Change Due = $0.00 / Credit $300.00 ✓ XXXX XXXX XXXX 6855, Mastercard INVOICE 051608 AUTH 08733C Sequence Number 57736 APPROVED 08733C I agree to pay the above total amount according to the card issuer agreement. /� -16 -13 Norm says thanks for stopping!! 763 - 498 -8331 For►ti SLOP pRINT NAME SIGNATURE/ ` S. ICTION 10 51 FORM -1 ON THIS FORM AND ATTACHED `NNOIare. i In3850 Gas CGas Can r k' ,�}. r.•• ,7 A5.i EBERT CONSTRUCTION Change Proposal To: City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Ph: (763)420 -2288 Fax: (763)420 -6056 Description: Remove Electrical Use Charge from Contract 23350 County Road 10 Corcoran, MN 55357 Ph: 763 -498 -7844 Number: CMPR 041 Date: 3/10/14 Job: 6619 Corcoran Public Works Facility Phone: We are pleased to offer the following specifications and pricing to make the following changes: Amount to remove electrical use charge from contract budget. City payments direct out of contract The total amount to provide this work is ................................................................... ............................... (Please refer to attached sheet for details.) If you have any questions, please contact me at. Submitted by: Bruce Ternes (Ebert PM) Cc: Approved by: Date: $- 3,605.00 Page 1 of 2 23350 County Road 10 Corcoran, MN 55357 Ph : 763 -498 -7844 EBERT CONSTRUCTION Change Proposal CMPR 041 Price Breakdown Continuation Sheet Description: Remove Electrical Use Charge from Contract Description Labor Material Equipment Subcontract Other Price Remove Electrical Use Charge $- 3,500.00 $- 3,500.00 Subtotal: $- 3,500.00 Fee - $3,500.00 3.00% $- 105.00 Total: $- 3,605.00 Page 2 of 2 STAFF REPORT Agenda Item. 11d. Council Meeting: Prepared By: June 12, 2014 Brad Martens Topic: Action Required: Rolf Erickson Enterprises Inc. Contract Approval Proposal Summary: The City has received a contract proposal from Rolf Erickson for assessing services for the City of Corcoran from October 1, 2014 through September 30, 2015. The proposal includes an annual increase of $3,168 (six percent) as compared to the current contract. While the six percent increase is higher than expected the narrative explaining the increase seems reasonable. Further, staff recommends continuing with Rolf Erickson as staff is very satisfied with the working relationship and finds the local control (as compared to contracting with Hennepin County) very important. Financial /Budget: The contract proposal will increase expenditures in 2014 by $792.00. Increases for 2015 will be incorporated into the 2015 budget. Options: 1. Approve the Contract for Assessing Services. 2. Send back to staff for further review. Recommendation: Approve the Contract for Assessing Services. Council Action: Consider a motion to approve the Contract for Assessing Services. Attachments: 1. Memo from Rolf Erickson, City Assessor 2. Contract for Assessing Services To: Corcoran Mayor and City Councilmembers Brad Martens, City Administrator FROM: Rolf Erickson, City Assessor 763 - 473 -3978 DATE: May 30, 2014 RE: 2015 Assessment Amount Term of Contract Effective Date of Increase Requested Current Contract Amount: Requested Amount for 2014 Assessment: Current Monthly Fee Requested Monthly Fee Requested annual increase October 1, 2014 - September 31, 2015 October 1, 2014 $52,788 $55,956 $4,399 $4,663 $3,168 The amount for supplies and postage should be approximately the same as last year. A copy of the proposed contract is included with this memo. Please present this to the Council at the next possible meeting. I am asking for this increase because land activity in Corcoran is picking up. For the 2014 assessment year (Jan 2, 2014) we processed 5 green acre divisions of property that were approved last year. These divisions are exceedingly time consuming to process. For the 2015 assessment we will be processing divisions in the Wayzata School District area of section 36. The work that we (and assessors of other cities with a sizeable number of agricultural parcels) do on agricultural properties is only semi - automated. A simple division of an agricultural parcel takes 4 to 5 times as long as a division of a residential property. In addition to this we are now required by the state and county to process sales certificates in a new manner that is more time consuming than the old method. Thank you for your consideration. CONTRACT FOR ASSESSING SERVICES This contract is made this first day of October, 2014, by and between the City of Corcoran, Hennepin County, Minnesota (hereinafter called the "Municipality") and Rolf Erickson Enterprises, Inc. 14520 12`h Ave. North, Plymouth, Minnesota, 55447 DBA Southwest Assessing, a Minnesota Corporation (hereinafter called the "Contractor ") The Contractor represents that he is a Licensed Minnesota Assessors as required in Chapter 273 of Minnesota Statutes and that he is a qualified real estate appraiser. ASSESSING SERVICES: The Municipality hereby contracts for and the Contractor hereby agrees to cooperate with officials of the Municipality and the County of Hennepin in performing 2015 assessment services as defined in Minnesota Statutes. The Municipality agrees and acknowledges that the manner and the method used in the performance of the assessment duties will be under the control and direction of said Contractors. CONTRACT PRICE: In consideration of the services rendered by the Contractor, the Municipality shall pay to the Contractor at the above stated address, the sum of $55,956.00 payable in twelve (12) installments of $4,663 beginning by the last day of October, 2014 and ending by the last day of September, 2015. The following services are to be billed separately on a one time basis. NONE. In order for any increase to be effective for the 2016 assessment contract the increase must be presented to the Municipality on or before May 15, 2015 FURNISHING OF EQUIPMENT: The contractor shall provide all transportation necessary for the performance of the services contracted for. The Municipality shall furnish all equipment and supplies necessary for the performance of the services contracted for, including a current set of aerial photographs and Hennepin County Data fee. ATTENDANCE AT COUNCIL MEETINGS: The Contractor shall attend the local board of review meeting on the date selected by the Municipality and the Contractor and not to exceed three other Municipality council meetings during the term of the contract. LEGAL STATUS: The parties agree that the Contractor is not required to maintain office hours, shall not receive retirement benefits, health insurance benefits, or any other fringe benefits offered to employees of the Municipality and shall, in all respects, be deemed independent an contractor. IN WITNESS WHEREOF, the Contractor and the Municipality have executed this Contract this day of 2014. City of Corcoran(Municipality) by Southwest Assessing (Contractor) by