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2014-04-10 - Council Agenda Packet
Agenda Corcoran City Council April 10, 2014 - 7:00 PM 1. Call to Order/ Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Open Forum 5. Presentations a. Annual Fire Report — Hanover Fire Department* b. Annual Fire Report — Rogers Fire Department* c. Annual Fire Report — Loretto Fire Department* 6. Consent Agenda a. Draft Minutes of March 27, 2014 Council Meeting* b. Draft Minutes of March 8, 2014 Council Workshop* c. Draft Minutes of March 13, 2014 Council Workshop* 7. Claims as Presented * a. Escrow Claims (Fund #500) b. All Other Financial Claims 8. Staff Reports / Memos /Commissions a. Nuisance Property Update* 9. Planning Business / Landform a. Metropolitan Council 2040 Population Estimates* 10. Unfinished Business a. Maple Hill Community Center* b. Public Works Facility Financial Update* c. Rockford Varsity Baseball Field Financial Commitment* 11. New Business a. 2014 — 2015 Equipment Certificate Financing* b. City Goals — 2014 Work Plan* c. Park Dedication Ordinance Update Request* d. Seal Coating Bid Approval — Resolution 2014 -17* e. Road Materials Bid approval — Resolution 2014 -16* 12. Unscheduled Items 13. Review of Upcoming Council Meeting Agenda 14. Council Calendar Planning Commission 04/3/14 05/1/14 06/05/14 07/03/14 Thomas Asleson Lynch Cossette Parks and Trails Commission 4/15/14 05/20/14 06/17/14 07/15/14 Cossette Lynch Cossette Thomas 15. Adjournment Agenda Corcoran City Council April 10, 2014 - 7:00 PM *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. Hanover Fire and Rescue Average Time from Page to in Service: 0:04 Minutes MVW4LAdLh Provided Mutual Aid 22 Received Mutual Aid 1 Total Time in Service - All Calls 116.58 Hours Average Call Duration - All Calls 44 Average On Average Number of Responders - All Calls 15 Total Time in Service - Fire Calls 2012 Hours 2013 2013 2013 2013 2013 2013 2013 57.43 Scene Average Call Duration - Medical/Accident /Rescue Calls 29 Minutes Average Number of Responders - Medical /Accident /Rescue Calls Total 2013 Total Fire Fire CO Medical Accident Rescue Weather Canceled Response Total Man Percent of Percent of City / Township Calls Calls Calls Alarms Alarms Calls Calls Calls Watch calls Time Hours Calls Man Hours Corcoran 25 26 7 7 1 8 3 0 0 5 010 240.73 16.5% 13.1% Greenfield 13 13 2 0 0 8 3 0 0 0 0:10 122.10 8.2% 6.6% Hanover 71 77 11 3 1 50 3 4 5 5 0:07 587.80 48.7% 32.0% Rockford Township 14 22 3 1 0 13 4 1 0 1 0:10 406.62 13.9% 221% St. Michael 1 0 0 0 0 0 0 0 0.6% Mutual Aid / Other 13 19 17 1 0 0 0 1 0 3 481.05 12.0% 26.2% Total Calls 136 158 1 40 12 2 79 13 6 5 14 0:08 183830 100.0% 100.0% Average Time from Page to in Service: 0:04 Minutes MVW4LAdLh Provided Mutual Aid 22 Received Mutual Aid 1 Total Time in Service - All Calls 116.58 Hours Average Call Duration - All Calls 44 Minutes Average Number of Responders - All Calls 15 Total Time in Service - Fire Calls 59.08 Hours Average Call Duration - Fire Calls 89 Minutes Average Number of Responders - Fire Calls 16 Total Time in Service - MedicallAccident/Rescue Calls 57.43 Hours Average Call Duration - Medical/Accident /Rescue Calls 29 Minutes Average Number of Responders - Medical /Accident /Rescue Calls 14 Total Number of Man Hours in Service 1838.30 Hours Total Number of Individual Responses 2422 To be submitted 12/31/2013 Hanov Ye Chief ,�Css✓" ` RANQVER p�2 +25+'14 1 11 FMII Expenditure Budget Report - FD page January 2014 Dept 2014 YTD 3anlary 3€114 2014 YTD '*,YTD ADMILIV Acwin[ DCKT __.. awgct 1014 Amt i■ i+ww�r YTD AnA wrr _.. vananoe I w� Fund 100 aNERAL FUND Dept 42710 Fsre Dept AdTin tratem RREADMIN E 100 -4n10-4 37 Cr&wr Mscellaneous $16,006.00 $0.07 $O.00 $]Q,6N;G,00 D -00m, FIREADMLN E 100 -42210 103 Par -Time 5Tpk „w�. $34,340,1)0 $o.D3 $0100 $34.340.0D MID% FIREADMIN E 100 -42210.122 FICA $2,129.00 $0.00 $4.clo 32,129.00 rt_c►xs, FIREADMIN E 100.47210 -123 Medicaid #515.00 30.00 50,00 5515.00 0 W% F(AEJk[.MIN E 100 -42210 -134 Fire Pr_n51m Cbnt Wl $0.00 $0,00 $0.00 $1.00 U.0V96 FLREAkDMIN E 10Gi2210-141 Unernpi[rI Game 1-6ura $0,00 $0.00 $0.00 54.00 0.00% MEADMIN E 100-42210 147 Ureffvlovmat,t BeriKe $0.00 $0.00 so 10 $0.00 O. FIREADMIN E 100 42210 -150 worker s Ccm (GENE S10,000M $0.00 SO -00 $10,4 ,00 0.W% RKEADMIN E 100 - 42210 -2DO Qfficr SuppfleS (GENER $2010 -00 $8 57 S857 $19-,43 4.291, FIR &MIN E 100 -42210 -306 Duce 9 Summpton5 $950:130 $0.00 313-!10 $9500X1 0.0tia , FIREADMIN E 100-42210.700 Transfers (GENERAL) WOO $0.00 $0 -00 $0.00 0.0t1 FIREADMIN IF 100 -42210 305 Mectcai and Dmtal Fee 34,I)00�W $103.00 $103.00 $3,997.00 2,5895 Dept 42230 Fee Dept Adrnrmtstr&” $62,134-00 51,1, 57 5111.57 5,63,022,43 Dept 42220 File Dept Eepiprrirnt FIREEQUIP E 100- 42220,M Unnonrs $4.500.00 36,.591.90 W1,81.9D - $2.061.96 146,2b'5� FIRffWIP E 100 422213,221 Etluo"W.. Part% 55,500.00 $0.00 $O.OI1 $:5,°,f DO U.00`1 FIRE€QUtP E 10042220 -240 Smol Tools and Mmar 5850,00 $4.W 10.00 ,OO 0.00* FIRMOAP E IW-42220 -580 Odder Egrlprmrr $5,0C9,0D $O.OD $4,04 $5,000-[70 0.00% Dept 42220 Fire Dept Epi p-nerd $15,850,00 $6,58..90 $6158:.904 $9,168.10 D49 422Q Rre Dept Training Flttt'TRNG E 100 -12240 -2(* Trarting and IrsGvclio $7,5110.00 $0.00 $0.00 $11500.00 OAMP FIAETRNG E 10D-42240131 Trawl Expe't5es $1.400.00 $0.00 $0.00 $1,500.00 O.00% Dent 42240 Fire DeIA T-ainirq $9,0910.00 $0.00 $0,00 $9,D00.00 De4I 42264 Fire VChtele5 PIP.EAH E 100 - 42160-220 Rcpatrf 3,t Silpply �G $9,000100 51,14536 $1,145.76 57,854.34 12-73% FIREVEH E 1D4 -42260 240 Small Tools acid Mimx $2,0 VOO $84.54 $$4,54 51,915,4$ 4 23% FiREVEH E 1010 42260 212 Motet Foils S5,00D.DO $934.10 $924.40 54,075.60 18-4941} FIREVEM E 100.41360 -323 Redo, UniCt 37,465 -00 $2,325.00 $2,335.00 $5,140,40 31.15'x+ Dept 42264 Pre vendee $23,465 -00 $4,479.70 54,4719-70 $18,985.30 DW 42280 Fire St kx—ey and Oldgs FIREBLDG E 100 -42290 -325 Tame -t 5175.00 $0.00 $(1.00 $175.00 0,004 • FIRESLDG E 100-47280 -381 BOcMc UdMes $5,004.UD 5505.91 5505,92 $4,494.06 10.12'6*. FIREBLDG E M -42260 321 Telephone $800.06 5389.64 53139.64 $414,36 48.71% FIREBLDG E 100'+22@0-220 Repair lvl-Ot Sci;M (G $3,500.DD $0,00 $O.OD $3,140.00 0.0091- FIREBLOG E IUD-42200-225 R'K4i $UpjAr5 $1,650.00 $32.26 $:12.76 $1,61714 .,96,N- Fi3tEBLDG E 100 -41280 -363 Gac Ut€ities $2,600,01 $623.32 _$621,32 $1,978 -fib 23.904v Dept 4220D FIre Station,, and Bk1gs 513,/15.09 $1549.14 $1,549.14 $12,175,86 Fund 100 G[NrRAL FUND $224,:74.16 $12,72131 512,72331 1111,451.69 City of Hanover 5 -Year Capital Improvement Plan - Fire Dept 2014-2018 Year Project Fire Dept Capital Fire Dew meat 2014 Apparatus Room Floor 75,000 2014 Replace Grass 11 Rig 100,000 2014 Seal Coat Parking tot 10,000 2014 3 pagers 1,500 2014 3 sets turnout gear 2014 Replace heaters apparatus floor 25,000 2015 Replace furnace and ax, 15,000 2015 Hydro Test scba bottles 2015 Refurbish scba compressor 2015 Insulation and Building Roof 30,000 2015 3 sets turnout Lear 2016 Replace Grass 12 Rig 12X000 2016 New AED 2016 3 pagers 1,500 2016 3 sets turnout gear 2017 Generator for station 25,000 2017 3 sets turnout gear 2017 Replace table and chairs 8,000 2018 3 pagers 1,500 2018 3 sets turnout gear 2018 Wild land gear 10,000 2018 Proxy card assess 25,000 2018 Extrication Tool 34,000 ** This does not include all items on the FD CIP Plan Dollar amounts shown are estimates Hanover fire Capital Outlay 2013 3 sets of turnout gear for probationary members 3 sets of turnout gear for replacement 7Pagers — L r�' %rr*`1, *,- Upstairs storage area Reattach overhead water line 2014 Replace grass 11 (33 yr. truck) /, :,- 4ri, Redo apparatus floor 7j: e.< Seal coat parking lot ' 3 sets of turnout gear for replacement Replace heaters on apparatus floor scao5 ASS, alls in apparatus bay o iz o'er 3 pagers t,p-r ` 4 t7 .r 2015 Replace furnace and a.c. Start an Inspection program $$$ '4 IN ll• Hydro test scba bottles .. jC /,l N Sr'e r� �r. �. ! Refurbish scba compressor s L Redo seals on overhead doors Replace 2 leaf blowers / - I°r Replace old rope — C Look at Insulation and building roof s 3 sets of turnout gear r � w' t ?016 Replace Grass 12 (12 yrs. old) - New AED Paint exterior of building New computer - i a `O 3 pagers 3 sets of turnout gear ?017 new carpet meeting room — 490 Paint walls meeting room S( `C 3 sets of turnout gear Replace table and chairs C,-C ttl� !018 new extrication tool Proxy card assess New wild land gear 3 sets of turnout gear 3 '/ �z v v 3 pagers !019 Replace Radio's i 5 Y,cs) 3 Redo seals on overhead doors 3 sets of turnout gear im °� St? t-- ; Z L ?020 Replace Scba's i y 7 « -9v- , 0eyeIlez 3 pagers 3 sets of turnout gear !021 Replace Rescue 11 (25 yrs. Old) - L160 3 sets of turnout gear !022 3 pagers �c 3 sets of turnout gear Replace Engine 11 (17yrs now becomes engine 12) � r Sell Engine 12 (30 yrs. old) --* ? ' !023 Replace Tanker 11 (2S yrs. old) 2 Nozzles - l 3 sets of turnout gear !Of A New compressor for Scba's - (0,0"C 3 sets of turnout gear 3 pagers !032 Replace Tanker 12 (25 yrs. old) 1 t; ��_L '31 2014 Budget AAllOtation 2012 Amounts were ako vnr^d Jnr 7013 Budget &r to change of adminhrrMOrs /thnmg iarurs 2012 eudept § 144,$35,34 2D12 Mdnuvrr Cuntrih S 20,000.00 2012TrtalAlWatec r 114,933,34 2014 BtJtteet $ 114,1±4,18 toss tcocTal Lund 1)�dpq $ 4,500.00 fRA,:.nr,nuncn w cc Mlnutm $ 5.000.D6 Audh "jxC r.. i 459143a Ln rj PNrmants roc s'pr srktles txaJn cJP ha�9 amwisrtK,.la 24,015.00 Lip, szcsV cquipmam Total Budget RegWrelnent $ Z05,263-S2 2014 Host City Cont,ribi tlo{t S20.D00.00 avRe.blr,9ktl5 v.ssts^,hDt'I shauldtx^. Rt,5 s5tO x," IR Total to be A1loeated S 185,Z,63.52 Contract Charrge Contract Change Mkt Value Contract Area 2012 Marllet Value % 2012 Shire 201A Market Value 1G 2014 Share % SS Chaatge Corcoran S169,127,P.t1fl.1X1 M64% $46,577.02 $143,713,11!0 #)0 25.16% $46,613.28 (P 03% $3"6 14.13% w Greenfield 5113,773,10D.D11 17.8256 $31,333.51 >1G7,923,3i> .[Ki 78.70% $34,63913 10_SS% $3,305.61 -5.15% Harvvpr ;If >5,:2 ?,20tii7q 41,83% 593,125,75 94H.611,11Y.2,tJ0 43.11% $99,864.38 714% $6,738.61 4,29% Rmldwd Township "6415,200:0 11.41% 523.799.05 $71.129,21k1,(IU 13.031(. $24,146,73 1.4" 5'447.6d - 12 -94% 7oi& 5634,833,300.00 100.00% 5194,835.34 S577,199,W7.00 ]400056 $245,26152 5.35% 9'x0,4 ?8.38 1.08 "� &!Red Out 5101,709,59 5105,399.14 S3,689.Ss MV Re—T Cnntact5 tztet a Adeirnan - IT f,7f i) 682 -7811 WC !db!p,Pdelman�.vgpfit.mn.�s Raul Smelvrk . It 612 -348 -8642 HC pffA Sdnjy @&m.henrepm rne�rs p', Rogers Fire Department 21201 Memorial Drive Rogers, MN 55374 Phone: 763 - 428 -3500 CITY OF ROG €R5 Fax: 763 - 428 -2534 Dear Ladies and Gentlemen, As Fire Chief of the Rogers Fire Department, I proudly present to you this summary of activities for the year 2013. 2013 Call History: The Rogers Fire Department responded to 607 calls for emergency and non - emergency assistance, which is an increase of 18% from 2012. There were 311 medical calls and 296 calls for Fire /P.I. Accidents /Calls for Service. Attached are charts showing Average Response Times, Calls by event Type, Calls by Day of Week, and Total Calls by Year. Fire Contract: The 2014 Rogers Fire Department service contract rate for the City of Corcoran will remain the same as the current contract on file from 1994. The contract amount is calculated by multiplying the 2012 Market Value times .00044. Based on the current rate, the 2014 Fire Contract for the City of Corcoran will be $91,860.21. Training: In 2013, Rogers Firefighters participated in approximately 1600 hours of training activities. Firefighters trained on structure fire response, fire pumps, forcible entry, auto & bus extrication, ice rescue, confined space, hazardous materials, and other emergency related training activities throughout the year. 2014 Budget: Description Budget Description Budget Payroll, Health Insurance, Workers Comp $320,713 Fire Prevention $3350 Office Supplies $2500 Communication $35500 Computer Supplies /Equipment $7740 Printing $600 Training Supplies $1000 Insurance $18900 Operation Supplies $9750 Electric $5400 Tools /Equipment $8000 Water $850 Protective Gear $16000 Gas $3250 Fuel /Lubricants $8400 Refuse Disposal $300 Medical Supplies $6000 Sewer $50 Clothing $2850 Security System $200 Legal Fees $1000 Building Repairs $10000 Contracted Services $1500 Vehicle Repairs $28000 Computer Services $3420 Cleaning Service $2350 Telephone $1700 Testing $12500 Postage $75 Equipment Leases $2700 Dues /Subscriptions $2650 Training /Conferences $18750 Emergency Management $20525 Fire Apparatus /Equipment: Rogers Fire apparatus consist of three 1250 GPM pumpers, a 1000 GPM pumper, heavy rescue w /mobile air cascade system, 3500 gallon water tanker, 100' ladder truck, Life Safety Trailer for Rehab, two rescue vehicles, a grass rig, inspector vehicle and a Fire Chief vehicle. Specialized equipment includes automatic defibrillators, three sets of Jaws of Life equipment, water /ice rescue equipment, confined space equipment, and hazmat supplies. Retirement: Scott Weltzin — 20 years of service After 20 years of dedicated service, firefighter Scott Weltzin bid farewell to the City of Rogers in January 2014. Scott began his career with the Rogers Fire Department in October of 1993. Scott was a firefighter, fire officer and Chief officer during his career. Scott was devoted to the firefighter profession and to the community. New Hires: In September of 2013, four (4) firefighters were hired, which brought the Fire Department to full staffing levels of 39 active firefighters. With the retirement of Scott Weltzin and one firefighter relocating out of state due to a new job, Rogers Fire will be hiring two new firefighters this spring. The two new firefighters are required to pass the Agility Test, Health Physical, Background Check, and Psychological Exam. New Heavy Rescue: In December of 2013, Rogers Fire Department received council approval to replace a 1992 Heavy Rescue. The New Heavy Rescue will provide storage space for Rescue Equipment, Hazmat Equipment, Spill Containment Supplies, 4500psi Cascade System and Fill Station, Scene Lighting Equipment, and an Incident Command Center. A delivery date of September 2014 is anticipated. Busy start to 2014: The photo below was one of the first pictures of the propane gas mixture unit explosion on January 5t", 2014. Rogers Fire responded to an explosion at the 13200 block of Commerce Blvd. Fire crews arrived and found a propane gas mixture unit exploding every 10 seconds. The explosion sent flames and smoke 65' to 100' up in the air. Fire crews removed the lid from the buried propane tank and were able to shut down the fuel source. The good news is that no injuries were reported during the event. I want to thank all firefighters of the Rogers Fire Department for their commitment to excellence and dedication to our communities. Respectfully yours, Bradley W. Feist, Fire Chief /Fire Marshal /Emergency Manager CITY OF ROGERS a 2013 Activity Summary 607 Total Calls CITY OF F E I s 4i C E ROGERS Call Type Rogers Corcoran Otsego Dayton Golden Valley Plymouth Brooklyn Park Rockford Brooklyn Center Maple Grove Greenfield Elk River Fire 68 10 2 3 1 1 1 2 Fire Alarm 87 8 Medical 282 13 16 PI Accident 58 2 Hazardous Condition 21 1 Service Call 15 1 3 1 9 1 1 Total: 531 34 19 3 3 1 9 1 1 2 1 2 12 10 Rogers Fire Department Average Response Time 2013 2012 2011 2010 2009 2008 Rogers Corcoran Otsego Rogers Fire Department 2013 Call Type Breakdown Hazardous Condition 4% Service Calls Accident /Rescue 9% 10% Fire Alarm 15% Medicals ft50% 11EMOV Rogers Fire Department Total Calls by Year 607 541 518 438 445 396 2007 2008 2009 2010 2011 2012 2013 700 600 500 400 300 200 100 86 Monday 82 Tuesday Rogers Fire Department Incidents by Day of the Week 105 87 78 Wednesday Thursday Friday 94 Saturday 75 Sunday Rogers Fire Department Number of Calls by Time of Day 48 43 39 39 39 33 35 35 33 31 26 27 25 16 15 18 18 17 18 18 11 11 ' 4 8 00:00 01:00 02:00 03:00 04:00 05:00 06:00 07:00 08:00 09:00 10:00 11:00 12:00 13:00 14:00 15:00 16:00 17:00 18:00 19:00 20:00 21:00 22:00 23:00 Loretto Volunteer F ire Department 2013Year End Report Prepared By Loretto Fire Chief Jeff Leuer President Vice President Secretary Treasurer Trustee Trustee Trustee Jeff Leuer Tim Ryan Gregg Johnson Andy Boecker ScottWendland (201.3) Bill Rosati (2014) Rick Altendorf(2015) Chief Jeff Leuer Asst. Chief 2 Tim Ryan Asst. Chief 3 RickAltendorf Captain 1 Terry Ryan Captain 2 Greg VanBuren Captain 3 Nate Schlosser Lieutenant 1 Scott Wendland Lieutenant 2 Brandon Scanlon Lieutenant 3 Dave Kliszcz* Medical Officer- Carol Dart Safety Officer Henry Pepin ** * Retired October 2013 ** Retired September 2013 Henry Pepin 34Years RickAltendorf 33 Years Bill Rosati SYears Tim Doboszensl<i 27 years Noah Patnode 4Years ScottWendland 26Years Carol Dart 4Years Jeff Leuer 21Years Nicole West 4Years Terry Ryan 18Years Kyle Kostka 3Years Tim Ryan 17 years Scott Pivec 3Years Brandon Scanlon 17Years Quentin Lucking 3Years Dave Kliszcz 14Years Braden Broekema 3Years Nate Schlosser SYears Andrew Patnode 2Years Greg Van Buren 7Years Chris Wiemelt 2Years Gregg Johnson 6Years Jake Leuer 1Year Calvin Castonquay 6Years Brittany Gutknecht 1Year Brian Smith 6Years Brandon Jochum 1Year Andy Boecker 6Years Maike Johnson 1Year Dave Kottke SYears 3o Total Members City 2008 2009 2010 2011 2012 2013 Loretto 20 36 21 37 28 34 Medina 60 45 46 43 48 55 Independence 65 71 66 55 58 69 Corcoran 24 28 36 35 39 67 Greenfield 36 48 28 33 30 11 Mutual Aid (Other) N/A 7 15 14 9 9 Totals Calls 205 235 212 217 212 245 City 2013 Calls % Staff hours Loretto 34 14% 346 11% Medina 55 22% 741 23% Independence 69 28% 872 27% Corcoran 67 27% 852 27% Greenfield 11 5% 118 4% Mutual Aid 9 4% 264 8% TOTAL 245 Calls 3.00% 33.93 Hours 3.00% C� Hamel FD Maple Plain FD Rogers FD Rockford FD Hanover FD Mound Long Lake Dayton L V 2 2 2 0 4 0 1 Received 4 3 1 0 4 0 4 0 Call Times Dav of Week o:oo — 8:oo 37 Sunday 27 8:oo —16:oo 114 Monday 23 16:oo — 23.59 94 Tuesday 36 Wednesday 31 Thursday 37 Friday 52 Saturday 39 Calls 168 Calls 66 Calls Under 5 Minutes 6 — Zo Minutes 6g% 27% 11 Calls to +Minutes y.% Training Hours: 1980 ( In house training, Sectional Schools, Fire Chief Conferences, ect...) Non Emergency Hours: 354 (Parades, Fire Prevention Open House, Pancake Breakfast, Community Events, Fire and Storm Standby's) Equipment Maintenance Hours: 450+ (Monthly truck and equipment checks and repairs to equipment.) Building Building Contents Equipment Fire Station Property Vehicle Schedule Value 1990 Ford F350 1991 Intl Rescue 1996 Pierce Saber $530,000 $161, 500 Vehicle Schedule Values 2000 Pierce Dash $640,300 $166,400 2 2003 F Ford Expedition $ $35,200 $220100 2 2007 P Pierce Tanker $ $234,200 EXPENSES Operating $ 352,314.26 Capital s84,939-44 Pension $ 55,000.00 TOTAL $492 ,F253.70 REVENUE Contracts $ 375850.00 Donations $ 12,485.15 Gambling $ 5,000.00 G ra nts s8,275-00 Interest $ 46.00 Total $4oi, 6 56.15 Over Budaet Items New Roof on Fire Station X33,000.00 Used Command Vehicle X5,000.00 Firefighter PPE X101000.00 Pagers $10,200.00 (Received Grant for pagers in 2012) Gambling X8000.00 (Need to loan startup money for 2014) New Property Clean Up Costs $9,500.00 (Removed house from property) New Station Lighting ($1500-oo Grant) X6,732.00 TOTAL $82,432.00 Loretto Volunteer Fire Department - Capital Outlay Plan 2014 -2025 Category 2094 2015 2016 2097 2018 2012 Utility 11 $ 22,000.00 $ 22,000.00 $ 22,000.00 $ 22,000.00 $ 22,000.00 $ 22,000.00 1992 Rescue 11 $ 40,000.00 $ 40,000.00 $ 40,000.00 $ 40,000.00 $ 40,000.00 $ 40,000.00 1996 Saber Pumper 2000 Dash Pumper Tanker 2oo6 Kenworth Tanker 11 2oo6 Ford F250 $ 8,000.00 $ 8,000.00 $ 8,000.00 $ 8,000.00 Aerial Ladder looft Building Improvements $ 23,500.00 $ 23,500.00 $ 23,500.00 $ 23,500.00 $103,500.00 $103,500.00 Rescue Tool 2oo6 Scott SCBA's $ 5,000.00 $ 5,000.00 $ 5,000.00 Command Vehicle s 6,000.00 s 6,000.00 $ 6,000.00 s 6,000.00 $ 6,000.00 Confined Space Trailer Rescue Boat Gator Grass Rig OHV Turnout Gear (5) $ 11,000.00 $ 12,000.00 $ 12,000.00 $ 13,000.00 $ 13,000.00 $ 14,000.00 800 Mhz Radios s 6,000.00 s 6,000.00 s 6,000.00 s 6,000.00 s 6,000.00 s 6,000.00 Thermal Imager $ 7600.00 Totals $1021500.00 $1171o0o.00 $ 117,500.00 $123,500.00 $203,500.00 $ 204,500.00 Category 2020 2021 2022 2023 2024 2012 Utility 11 $ 22,000.00 $ 22,000.00 $ 22,000.00 1994 Rescue 11 $ 40,000.00 $ 40,000.00 $ 40,000.00 $ 40,000.00 $ 40,000.00 $ 40,000.00 1996 Saber Pumper $ 50,000.00 $ 50,000.00 $ 50,000.00 $ 50,000.00 $ 50,000.00 2oo6 Dash Pumper Tanker 2oo6 Kenworth Tanker 11 2oo6 Ford F250 s 8,000.00 s 8,000.00 s 8,000.00 Aerial Ladder looft $ 8o,000.00 $ 8o,000.00 $ 8o,000.00 $ 8o,000.00 $ 80,000.00 $ 8o,000.00 Building Improvements $103600.00 $ 103600.00 $ 103600.00 $103,500.00 $103,500.00 $ 103,500.00 Rescue Tool 2oo6 Scott SCBA's $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 Command Vehicle s 6,000.00 s 6,000.00 Confined Space Trailer Rescue Boat Gator Grass Rig OHV $ 15,000.00 Turnout Gear $ 14,000.00 $ 15,000.00 $ 15,000.00 s 16,000.00 s 16,000.00 $ 17,000.00 800 Mhz Radios s 6,000.00 s 6,000.00 s 6,000.00 s 6,000.00 Thermal Imager Total $284,5oo.00 $ 335,500-00 $ 344,500.00 $ 300,500.00 $294,500.00 $ 295,500.00 2019 2025 City of Corcoran City Council Meeting Minutes March 27, 2014 — 7:00 PM 6a. The Corcoran City Council met on March 27, 2014, at City Hall in Corcoran, Minnesota. Present were, Mayor Guenthner, Councilor Asleson, Councilor Cossette, Councilor Lynch, and Councilor Thomas. Also present were City Administrator Martens, City Planner Lindahl, City Engineer Torve, Director of Public Safety Gormley, and City Clerk Heinecke. Mayor Guenthner called the meeting to order at 7:00 pm 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval Motion: made by Cossette, seconded by Thomas to approve the agenda as presented, with the addition of: 10b. Rockford Ballfield 11 b. Abatement Resolution 11 c. Mission /Vision discussion Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) 4. Open Forum -None 5. Presentations -None 6. Consent Agenda a. Draft Minutes of March 13, 2014 Council Meeting b. Job Description Update — City Clerk c. Planning Commission Appointment — Alan Schultz* d. Amendment No. 2 to Contract No. A120539 — CDBG Agreement Motion: made by Lynch, seconded by Thomas to approve consent agenda items "b ", "c ", "d" as presented Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) Motion: made by Asleson, seconded by Cossette to approve consent agenda item "a" with the structure change as discussed. Realign order of recess for closed meeting, reconvene open meeting, and consider a motion and resolution. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) 7. Claims as Presented a. Escrow Claims (Fund #500) Motion: made by Thomas, seconded by Lynch to approve escrow claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) b. All Other Financial Claims Motion: made by Cossette, seconded by Thomas to approve all other financial claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) 8. Staff Reports / Memos /Commissions a. Planning Project Report received, no action required. Page 1 of 3 City of Corcoran City Council Meeting Minutes March 27, 2014 — 7:00 PM 6a. b. Code Compliance Report received, no action required. 9. Planning Business / Landform a. Maple Hills Community Center Maple Hill Estates 3 d Addition Preliminary Plat and Final Plat (city file 14 -001). Report presented by City Planner Lindahl. Council discussed. Motion: made by Cossette, seconded by Asleson to approve Resolution 2014 -10 "Approving a Preliminary Plat for Maple Hill Estates 3rd Addition" as presented. (PID 24- 119 -23 -43 -0016 and 24- 119 -23 -43 -0014) Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) Motion: made by Asleson, seconded by Thomas to approve Resolution 2014 -11 "Approving a Final Plat for Maple Hill Estates 3`d Addition" as presented. (PID 24- 119 -23 -43 -0016 and 24- 119- 23 -43- 0014) Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) b. Kopperhead Ranch LLC — Ag Preserve Initiation /Expiration and Comprehensive Plan Amendment 20471 Larkin Road (26- 119 -23 -31 -0001 and 26- 119 -23 -34 -0001) (city file 14- 002). Report presented by City Planner Lindahl. Motion: made by Cossette, seconded by Lynch to approve Resolution 2014 -12 "Approving a Request for Metropolitan Agricultural Preserve Designation and Initiating Expiration of the Designation for 118 Acres of Land Owned by Kopperhead Ranch LLC' as presented. (PID 26 -119- 23 -31 -0001 and 26- 119- 23 -34- 0001). Council discussed. Voting Aye: Guenthner, Asleson, Cossette, and Lynch Voting Nay: Thomas (Motion carried 4:1) Motion: made by Cossette, seconded by Lynch to approve Resolution 2014 -13 "Approving a Request for Metropolitan Agricultural Preserve Designation and Initiating Expiration of the Comprehensive Plan Amendment for 118 Acres of Land Owned by Kopperhead Ranch LLC' as presented. (PID 26- 119 -23 -31 -0001 and 26- 119- 23 -34- 0001). Council discussed. Voting Aye: Guenthner, Asleson, Cossette, and Lynch Voting Nay: Thomas (Motion carried 4:1) c. Schendel Comprehensive Plan Amendment and PUD Sketch Plan (city file 14- 005) - Tabled at the applicants request. No action required. 10. Unfinished Business a. Downtown Design Guideline Update discussion to be included with the 11c. Mission statement discussion. b. Rockford Ballfield status updated by Administrator Martens. Council discussed. Staff directed to determine if the Rockford School Board has the Corcoran contribution of $45,000 from Resolution 2012 -58 in the budget for the Ballfield. 11. New Business a. Sewer District Update report by City Engineer Torve. 1.0 MCES lift station and SE District — Council discussed. Motion: made by Thomas, seconded by Cossette to approve MCES lift station delay for 1 year. Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas (Motion carried 5:0) 2.0 Sewer and Water -NE Corner, council discussed. No action required 3.0 Sewer and Water -SW Corner, council discussed. Staff directed to communicate council discussion to MCES. Page 2 of 3 City of Corcoran City Council Meeting Minutes March 27, 2014 — 7:00 PM 6a. b. Nuisance property report presented by Administrator Martens. Council discussed. Motion: made by Thomas, seconded by Asleson to approve Resolution 2014 -15 "Ordering Abatement of Nuisances and Authorizing Abatement by the City on the Property at 7695 Rolling Hills Rd" with the condition that the city attorney approve the confirmation of legally sufficient description of the owner. Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas (Motion carried 5:0) c. Mission /Vision Statement workshop follow up report by Administrator Martens. Council discussed. Mayor Guenthner scheduled a workshop to continue this discussion for ThiircAnw Anril 1n 7nIA a -nn _ R•nn nm -m+ ('i +v W-mil Page 3 of 3 Corcoran City Council Special Council Meeting Minutes Mission and Vision March 8, 2014 6b. The Corcoran City Council met on March 8, 2014, at City Hall in Corcoran, Minnesota. Present were, Mayor Guenthner, Councilor Asleson, Councilor Cossette, Councilor Lynch and Councilor Thomas. Also present were City Administrator Martens, Director of Public Safety Gormley, Public Works Superintendent Meister and City Clerk Heinecke. Mayor Guenthner called the meeting to order at 8:00 am. Donald Salverda led the attendees in exercises meant to assist in establishing a mission and vision for the organization. Mot Voti (Mc Jeanie Heinecke — City Clerk Corcoran City Council Special Council Meeting Minutes Downtown Strategic Planning March 13, 2014 6c. The Corcoran City Council met on March 13, 2014, at City Hall in Corcoran, Minnesota. Present were, Mayor Guenthner, Councilor Asleson, Councilor Cossette, Councilor Lynch and Councilor Thomas. Also present were City Administrator Martens, City Planner Lindahl, City Engineer Torve, Director of Public Safety Gormley, and City Clerk Heinecke. Mayor Guenthner called the meeting to order at 3:00 pm. Administrator Martens provided a review of the purpose of the meeting. Attendees discussed their priorities for the downtown area. By consensus council directed staff to create a project to County Road 10 turn -back and re- route. Mot Voti (MO FINANCIAL CLAIMS CHECK RANGE 21770 - 21805 Agenda Item 7a -b Council Meeting Date: April 10, 2014 Prepared By: jheinecke Agenda Item: 72. FUND #500 Escrow Claims Paid to Amount Project name Dorn Law Firm 250.00 Maple Hill Community Center 14 -001 ECM Publishers 67.86 Maple Hill Community Center 14 -001 Patnode, Brian 297.50 MTP West Acres 12 -006 Rosslyn Holdings 1,132.50 Corcoran Mini Storage 13 -032 Total 1,747.86 T�Total Funds #500 (See attached Check Detail Register) Agenda Item: 7b. ALL OTHER FINANCIAL CLAIMS (See attached Check Detail Register) Total of Auto Deductions TOTAL EXPENDITURES FOR APPROVAL Auto Deductions I Electronic Fund Transfer! Other Disbursements Date Paid to Amount 3131114 Blue Cross Blue Shield 12,403.50 3/31/14 Mn Dept Rev -Fuel Tax 235.13 Total 12,638.63 * Total amount not reflected in Cash Balances Report $ (112,276.80) $ 1,747,86 $ 157,258.16 $ 12,638.63 $ 171,644.65 H:1City Hall Informatlon\CITY GOVERNMENTICoundl, Commissions & CommitteeslCouncil InformationlCouncil Ciaims12014 Claims.xls CITY OF CORCORAN CASH BALANCE REPORT April 3, 2014 Cash ' {}' ', ]3 ?1 eA Y. YY iii,..." �.,,.r.z._i�.x.....�. i j }� '4i[ L �e -. Bye 'i�? t S;•: t 9 ' t i GENERAL FUND RESERVES DONATION FUND POLICE DONATION FUND FIREARMS SAFETY G 100 -10100 G 201 -10100 G 202 - 10100 G 204 -10100 452,019.44 14,659.12 1,603.27 (2,538.47) 55,379.50 13,703.86 1,601.15 659,27 DWI FORFEITURE FUND DRUG FORFEITURE FUND TRUCK SAFETY ASPHALT MAINTENANCE POLICE CAPITAL FUND DIS- EQUIPMENT CERTS CO. RD. 19 IMPROVEMENT 2012B PUBLIC WORKS BOND DIS TAX INCREMENT FINANCING INFRASTRUCTURE PLANNING FACILITY EXPANSION DIS PUBLIC WORKS FACILITY PARK CAPITAL FUND - DEDICATION CAPITAL- EQUIPMENT CERTS SHANNON LANE ESCROW HOLDING FUND CIVIC ORGANIZATIONS WATER SEWER INVESTMENT CONTROL G 205 -10100 G 206 -10100 G 207 -10100 G 306 -10100 G 308 - 10100 G 309- 10100 G 310 -10100 G 311 -10100 G 401 -10100 G 402 -10100 G 407 -10100 G 411 -10100 G 415 - 10100 G 416 -10100 G 417 -10100 G 500 - 10100 G 501 -10100 G 601 -10100 G 602 -10100 G 999 - 10100 12,428.38 1,170.16 4,421.01 71,547.92 10,292.12 3,126.75 (101,388.32) 18,885.91 1,814,416.99 (297.13) (12,224.41) 224,427.34 357,879.24 5,242.85 3,43871 21,183.22 6,000.09 (44,037.80) (27,844.56) 42.83 13,379.10 1,168 62 5,628.56 71,453.56 10,278 55 (6,862.02) (2,333.60) 74,165.63 1,630,243.97 (62.48) (14,059,50) 3,454,046-33 332,289.36 64,605.35 (34.28) 41,313.36 6,000.09 0.00 0.00 534.42 Total Cash 2,834,454.06 5,764,098.80 Farmers Savings Acct PARK CAPITAL FUND - MEMORIAL G 415 - 10102 9,165.22 10,674.51 Change in Market Value GENERAL FUND G 100 -10105 0.00 0.00 Grand Total Cash 2,843,619.28 5,764,773.31 Due to Other Funds INFRASTRUCTURE PLANNING SHANNON LANE G 402 -20700 G 417 -20700 (177,632.76) (96,782.09) (177,632.76) ..(96,782.09) Total Due to Other Funds (274,414,85) (274,414.85) V' CORCORAN, MN 04/03/14 9:03 AM Page 1 *Check Detail Register© April 2014 10100 Farmers State Bank .,w,���,�,��.....a",�, Paid Chk# 021770 4110!2014 ABDO, EICK 8 MEYERS, LLP E 100 - 41540 -300 Professional Srvs (GENERAL) $10,550.00 324950 2013 GENERAL AUDIT Total ABDO, EICK & MEYERS, LLP $10,550.00 Paid Chk# 021771 „4!1072014 "",ACME TOOLS ���w, .,.rm., -,.. m ��._., �n r .. ..........., m E100-43100-210 Operating Supplies (GENERAL) ($39.12) 2414313 SUPPLIES E 100 - 43100 -210 Operating Supplies (GENERAL) $17.88 2419227 SUPPLIES E100-43100-210 Operating Supplies (GENERAL) $679.36 25_04346 SUPPLIES Total ACME TOOLS $658.12 Paid Chk# 021772 4/16/2014 ASSURANT EMPLOYEEBENEFITS E 100- 42100 -131 Employer Paid Health $167,31 040114 Insurance Premium E 100-41300-131 Employer Paid Health $29.07 040114 Insurance Premium E 100 -41400 -131 Employer Paid Health $38.05 040114 Insurance Premium E 100- 42102 -131 Employer Paid Health $14.26 040114 Insurance Premium E 100 - 41920 -131 Employer Paid Health $15.97 040114 Insurance Premium E 100-43100-131 Employer Paid Health $89.65 040114 Insurance Premium Total ASSURANT EMPLOYEE BENEFITS $354.31 Paid E 204- 42100 -210 Operating Supplies (GENERAL) _$555.95 040314 FAS SUPPLIES Total BURNS RYAN $555.95 E 100-45200-321 Telephone $50.85 032114 LAND LINE Total CENTURY LINK $50.85 Paid Chk# 0217. 75 4!1012014 CI WAS -470 E 100-43100-210 E 100 -42100 -223 E 100- 41941 -210 E 100 - 43100 -417 E 100 - 43100 -210 E 100- 42100 -223 E 100 -41941 -210 E 100-43100-210 E 100- 43100 -417 Operating Supplies (GENERAL) Building Repair Supplies Operating Supplies (GENERAL) Uniforms Operating Supplies (GENERAL) Building Repair Supplies Operating Supplies (GENERAL) Operating Supplies (GENERAL) Uniforms Total CINTAS - 470 $25.00 470384680 $32.76 470384681 $47.96 470384682 $86.98 470384683 $25.00 470388026 $32.16 470388027 $46.74 470388028 $75.70 470388029 $86.98 470388030 $459.28 PW RUGS -9100 PD FLOOR MATS City Hall Scraper Mat PW Uniforms PW RUGS -9100 PD FLOOR MATS City Hall Scraper Mat PW Towels PVV Uniforms Paid Chk# 621776 4!167ff14 COMCAST- 902943336 ... E 100-42100-321 Telephone $107.84 28904546 LAND LINE E 100-41941-321 Telephone $107.83 28904546 LAND LINE E 100-43100-321 Telephone $107.84 28904546 LAND LINE Total COMCAST- 902943336 $323.51 �.., -r,r.. w..�.. �r.,., �:.., . Paid Chk# 02177 4/10/2014 DONALD SALVERDA � ASSOC " " "' "' """ ""`° E 100- 41300 -208 Training and Instruction $600.00 P14033 TRAINING CORCORAN, MN 04/03/14 9:03 AM Page 2 `Check Detail Register@ April 2014 Check Amt Invoice Comment Total DONALD SALVERDA & ASSOC $600.00 Paid�Chk# 021778 .,,4I10120T4> DO ^RN LAW FIRM ,,ti.., G 500 -20338 Maple Hill Community Center $250.00 T964 TITLE COMMITMENT 14 -001 Total DORN LAW FIRM $250.00 Paid Clik# 021779 k4110/201,4, ECM PUBLISHERS INC,, ., G 500 -20338 Maple Hill Community Center E 100 - 41910 -210 Operating Supplies (GENERAL) E 100 -41941 -352 General Notices and Pub Info E 100 - 41941 -352 General Notices and Pub Info E 100-41941-352 General Notices and Pub Info E 100-41941-352 General Notices and Pub Info BIDS -ROAD MATERIAL Total ECM PUBLISHERS INC $67.86 76020 PH -MHGG $75.40 76021 PH- PEACHTREE $167.16 84327 BIDS -SEAL COATING $95.52 84328 BIDS -ROAD MATERIAL $37.70 86572 BOARD OF REVIEW $30.16_ 86573 BIDS- CHLORIDE $473.80 E 100- 42200 -300 Professional Srvs (GENERAL) s.. d Ghk# 021780 4110!2014 GRAINGER E100-43100-210 Operating Supplies (GENERAL) $71.64 9395012223 SUPPLIES Total GRAINGER $71.64 ,, :. ,..,. s.,.b, ., ��pm w., , .:., , rt, .� .. Q..,:,: �...,.�,_. �.�e Paid Chk# 021781 4/10/2014 HAMILTON, JOHN ' ""`W ° "`w`""'"" E 100 -42100 -208 Training and Instruction $443.61 040314 TRAINING- LODGING E 100- 42100 -212 Motor Fuels $62.72 040314 MILEAGE Total HAMILTON, JOHN $506.33 ,,:,W,„,m,,.<��,,,.,...: ..,��,, ,:,, »mot ,:���ar Paid Chk# 021782 4/16/2014 HENN CO PUBLIC WORKS E 310 -43100 -530 Improvements Other Than Bldgs $99,051.64 1000036910 Right of Way Co Rd 19 Improv Total HENN CO PUBLIC WORKS $99,051.64 Paid C M... ..... :. __ _ .� ,., - — - . hk# 021783 4/10/2014 HOLIDAY STATION STORES E100-42100-220 RepairlMaint Supply (GENERAL) $30,00 3401031403 PRE PAID CAR WASH Total HOLIDAY STATION STORES $30.00 .. �:,, �.,, „,,, ., ,,,�:,,,.,.,,u„ Paid Ghk# 021784 4110!2014 LAKES GAS COMPANY E 100 - 43100 -380 Utility & Services (GENERAL) $598.05 20248 FUEL Total LAKES GAS COMPANY $598.05 Paid Chk# 021785 4/1012014 LOFFLER E 100-41951-300 Professional Srvs (GENERAL) $304.00 1718740 MONTHLY MAINTENANCE E 100-41951-207 Computer Supplies $75.00 1718740 SPAM FILTERING Total LOFFLER $375.00 Paid Chk# 021786 4/10/2014 "L6' ' TTO FIRE DEPARTMENT E 100- 42200 -300 Professional Srvs (GENERAL) $25,437.17 22132 2014 FIRE PROTECTION -2ND {QTR Total LORETTO FIRE DEPARTMENT $25,437.17 E 100-43100-210 Operating Supplies (GENERAL) $82.50 34982 SUPPLIES E100-43100-210 Operating Supplies (GENERAL) $446.31 35447 SUPPLIES CORCORAN, MN 04/03/14 9:03 AM Page 3 *Check Detail Register© April 2014 Check Amt Invoice Comment Total MENARDS MAPLE GROVE $528.81 Paid —Ch k# 021788 4/10/2014 METROPOLITAN AREA MGRS ASSOC E 100- 41300 -208 Training and Instruction $20.00 1452 TRAINING total METROPOLITAN AREA MGRS ASSOC $20.00 E 100-42100-323 Radio Units $210.00 91505268 BATTERY X2 Total MOTOROLA SOLUTIONS INC $210.00 Paid Chk# 021790 4/10/2014 NEXTERA E 100-43100-321 Telephone $267.43 105247 -02f03 INTERNET SERVICE E 100 -43100 -321 Telephone $148.01 105247 -4 INTERNET SERVICE Total NEXTERA $415.44 Paid Chk# 021791 4!10/2014 n MNORTH SECOND STREET 5TEEL E 100 - 45200 -221 Maintenance Projects $900.00 283758 PARTS E 100 -43100 -220 Repair /Maint Supply (GENERAL) $615.15 283759 PARTS Total NORTH SECOND STREET STEEL $1,515.15 110391403 PARKS GARBAGE Paid Chk# 021792 4/11)/2014 NORTHERN TOOL lib- $194.62 12803511403 E100-45200-210 Operating Supplies (GENERAL) $211.96 192004147 SUPPLIES E 100 - 45200 -221 Maintenance Projects $41.96 193002932 SUPPLIES Total NORTHERN TOOL & EQUIPMENT $253.92 Paid Chk# 021793 4/10/2014 OFFICE DEPOT E 100-43100-210 Operating Supplies (GENERAL) $207.23 696505094001 SUPPLIES E 100 - 41941 -200 Office Supplies (GENERAL) $109.15 696505199001 SUPPLIES E 100 - 41941.200 Office Supplies (GENERAL) _$52.66 701588839001 SUPPLIES Tota) OFFICE DEPOT $369.04 Paid Chk# 021794 4710/2014 PATNODE, BRIANICHRISTINA G 500 -20285 MTP West Acres 12 -006 _$297.50 12 -006 ESCROW REFUND 12 -006 Total PATNODE, BRIANICHRISTINA $297,50 'Pa,,.,, T't F.,F,"", ",a �,,,- ,.,,,- ...r,,,,,.. ,, ]— O- ,�m�,�n�.,,_ ..............."„ Raid Chk# 021795 4/10/2014 RANDYS SANITATION E 100- 43232 -300 Professional Srvs (GENERAL) $5,673.15 031914 MONTHLY RECYCLING E 100- 43100 -210 Operating Supplies (GENERAL) $149.85 110131403 PUBLIC WORKS GARBAGE E 100 -45200 -380 Utility & Services (GENERAL) $182.54 110391403 PARKS GARBAGE E 100 -41941 -380 Utility & Services (GENERAL) $194.62 12803511403 CITY HALL GARBAGE Total RANDYS SANITATION $6,200.16 E 100- 41550 -300 Professional Srvs (GENERAL) $4,413.19 032414 MONTHLY ASSESSING FEE E 100 -41550 -210 Operating Supplies (GENERAL) $0.00 032414 FORMS AND SUPPLIES Total ROLF ERICKSON ENTERPRISES INC $4,413.19 Paid Chk# 021797 4/10/2014 ROSSLYIJ HOLDINGS tNC G 500 -20316 Corcoran Mini Storage $1,132.50 13 -032 ESCROW REFUND 13 -032 CORCORAN, MN 04/03/14 9:03 AM Page 4 *Check Detail Register© April 2014 10100 Farmers State Bank $159,006.02 Fund Summary 10100 Farmers State Bank Check Amt Invoice Comment $57,650.57 204 FIREARMS SAFETY Total ROSSLYN HOLDINGS INC $1,132.50 $99,051.64 Paid Chk# 021798 . X4/1 Q12014dnSCHMID, E 100-43100-131 Employer Paid Health $350.00 2014 FSA 2014 FSA Total SCHMID, JEFF $350.00 Paid Chk# 021799 4/10/2014 SPRINT E 100 -43100 -321 Telephone $218.99 391283315148 CELL SERVICE E 100 - 42100 -321 Telephone $248.63 391283315148 CELL SERVICE Total SPRINT $467.62 Paid Chk# 021800 4/10/2014 ���TEAMSTER �� ��� "� � LOCAL 320 � ������ �� ... � ��� ���� .. ... G 100 -21707 Union Dues $286.20 0414 APR 2014 UNION DUES/TLDF Total TEAMSTER LOCAL 320 $286.20 E 100- 41941 -400 Repairs & Maint Cont (GENERAL $356.00 48610 MONTHLY CITY HALL CLEANING Total TEGRETE $356.00 Paid Chk# 021802 ..... ..,_�, 4/1012014 US 13ANKCORP EQUIPMENT FINANCE E 100 -42100 -200 Office Supplies (GENERAL) $115.61 APRIL 2014 COPIER 'otal US BANKCORP EQUIPMENT FINANCE $115.61 Paid Chk# 021803 ;-4I1012014 VERI -, zON WIRELESS E 100- 42100 -321 Telephone $414.14 9721756026 CELL SERVICE Total VERIZON WIRELESS $414.14 m,,. �.�..:,�.�.m,�,�,Mem,,; Paid Ghk# 021804 ..,.�,,.,..�,..,,,.�,mdr.. „,,,,�� , .�,,.-., 4/10/2014 WRIGHT COUNTY SOIL ' ,�m� x,_ &WATER �. ... w,...,:,.__.. u. �_, ,. �,..,> M. �., .m,.�.n,.,n,r.�.,.�.,.�,,,_W., E 100- 45200 -300 Professional Srvs (GENERAL) $400.00 CORCORAN /1 2014 TREE GIVE AWAY Total WRIGHT COUNTY SOIL & WATER $400.00 Paid Chk# 021805 4/10/2014 XCEL ENERGY E 100 - 43100 -380 Utility & Services (GENERAL) $915.09 405990770 UTILITIES -9100 Total XCEL ENERGY $915.09 10100 Farmers State Bank $159,006.02 Fund Summary 10100 Farmers State Bank 100 GENERAL FUND $57,650.57 204 FIREARMS SAFETY $555.95 310 CO. RD. 19 IMPROVEMENT $99,051.64 500 ESCROW HOLDING FUND $1,747.85 $159,006.02 City of Corcoran Consultant Summary April 10, 2014 Name Invoice Date Check # Amount Due Abdo, Eck & Meyers Dorn Law Firm 03/29/14 03125/14 21770 21778 10,550.00 250.00 Rolf Erickson Enterprises 03/24/14 21796 4,413.19 Total 15,213.19 H:1City Hall Inform ationlCITY GOVERNMENTICouncil, Commissions & Committees\Council lnformation\Council Claims12014 Claims.xls City of Corcoran 8200 Cty Rd 116 Corcoran, MN 55340 Invoice No. 324950 Date 03/29/2014 Client No. 41390 SERVICE Certified audit services per agreement for the year ended 12/31/2013 Progress Bill Please provide the following information to pay by credit card. Payment Amount: I would like a receipt sent to me: E -Mail Mail E -Mail Address: Credit Member Signature: Card Number: Date: Exp Date: Abdo, Eick & Meyers, LLP Please remit payments to: P.O. Box 3166 Mankato, MN 56002w3166 Billing Questions: 952.715.3030 507.625.2727 Ext 3030 Questions @aemcpas.com Fax: 507.388,9139 or 952.835.3261 r r rr Card Code: (A FINANCE CHARGE computed at 12% ANNUAL PERCENTAGE RATE Will be added to any balance remaining 30 days after receipt of invoice) 41390 DORN LA w FIRM, LTD. Wilbur F. Dorn, Jr., Attorney at Law Jody L. Erickson, Certified Paralegal 9380 Central Avenue NE, Suite 200 Blaine, MN 55434 Office: (763)783 -7000 Fax: (763)783 -5715 INVOICE FOR PROFESSIONAL SERVICES Client Name: Carson, Clelland & Schreder /City of Corcoran DLF File No: T -964 Invoice Date: March 25, 2014 Title Insurance Fees Issue Title Commitment for Plat of Maple Hill Estates 3' Addition Underlying Parcels Searched: Lot 1, Block 1, Maple Hill Estates 2" Addition (Torrens) Outlot B, Maple Hill Estates 2" d Addition (Torrens) Name Searches for State & Federal Tax Liens and Judgments: Bruce Hay, Bruce B. Hay, Bruce B. Hay Revocable Intervivos Trust, City of Corcoran $250.00 TOTAL AMOUNT DUE: $250.00 6 M�� -:�-oa�ao33t STATEMENT 24- Mar -14 ROLF ERICKSON ENTERPRISES, INC. SOUTWEST ASSESSING P O BOX 47841 PLYMOUTH, MN 55447 CITY OF CORCORAN 8200 Co. Rd. 116 CORCORAN, MN 55340 MARCH 2014 ASSESSING FEE $4,399.00 COUNTY DATA FEE $14.19 TOTAL $4,413.19 STAFF REPORT Agenda Item 8a. Council Meeting: Prepared By: April 10, 2014 Mike Pritchard Topic: Action Required: 7695 Rolling Hills Road — Nuisance Property Information Only Update: On March 27, 2014, the Council approved Resolution 2014 -15 which ordered abatement and authorized the City to abate if necessary and assess the costs back to the property. Late Thursday evening, the City received word that the bank had approved bids and hired an abatement contractor. The owner's contractor started a full -scale abatement on Monday March 31 and has made substantial progress. We will continue to work with the property owner until all violations have been corrected. Resolution 2014 -15 has not yet been fully executes as we are attempting to determine legal ownership. MEMORANDUM DATE March 31, 2014 TO Brad Martens, Corcoran City Administrator cc FROM Kendra Lindahl, AICP RE Revised Thrive MSP 2040 Forecasts • L A N From Site to Finish • 2030 Development Framework and Adopted Comprehensive Plan D F O R M 4,000 • -26% Population • 105 South Fifth Avenue Suite 513 Minneapolis, MN 55401 • • Tel: 612 - 252 -9070 Fax: 612 - 252 -9077 www.landform.net The Metropolitan Council released preliminary 2040 population, household and employment forecasts in September 2013. These forecasts are the first step before the Metropolitan Council updates the regional plans and finalizes the growth forecasts for the seven - county metropolitan area. The Metropolitan Council's preliminary 2040 forecast significantly reduced Corcoran's number of households by 34 percent, population by 48 percent and employment by 68 percent. The City responded to these forecasts in writing requesting that the 2030 forecasts be retained rather than reduced. The City noted that our 2030 comprehensive plan was developed to accommodate the 2030 forecasts and ensure that the City had guided enough land and had adequate infrastructure in place to accommodate projected growth. Since adoption of our Comprehensive Plan in 2011, the City has invested significantly in sewer and water infrastructure to facilitate the development anticipated in our adopted 2030 Comprehensive Plan. We have several development proposals that are being discussed and we expect our first urban development to be approved next month for 426 new single family homes. As the economy continues to recover, development within Corcoran is expected to increase. The Metropolitan Council received feedback from a number of communities and did release revised forecasts last month. While these Corcoran forecasts are higher than the September forecasts, they are still significantly lower than the adopted 2030 Comprehensive Plan numbers: CORCORAN 2030 Development Framework and Adopted Comprehensive Plan Thrive MSP 2040 (preliminary Sept. 2013) Thrive MSP 2040 (preliminary revised Feb. 2014) Change from 2030 Households 6,100 4,000 4,500 -26% Population 17,600 9,100 11,400 -35% Employment 5,500 1,780 2,100 -62% The Metropolitan Council requires that residential land in Corcoran develop at a minimum of 3 -5 units per net acre. That means that the City would only need 900 -1500 net acres of developable residential land in the MUSA (Metropolitan Urban Service Areas) prior to 2030. It is important to note that the 2030 Comprehensive Plan MEMORANDUM 1 The potential number of housing units that could be accommodated in the 2030 urban service area exceeds the actual population and housing forecasts presented in Table 7. The excess capacty of the 2030 service area will provide greater development flexibility as growth occurs. Howevei, the City will manage development and the pace of growth based on the forecasts provided in Table 7. It must be recognized that these figures present the ❑rban service area only and do not provide projections for housing units and population over the entire City. TABLE 7: FORECASTS The City used the minimum allowed densities in each residential land use category to calculate the overall ave,age net density of 3.56 units/ acre. The following land uses and iti minimum denses are displayed in Table 8. TABLE 8: DENSITY FLU2030 2007 2010 2020 2030 Population 5,791 5,800 8,600 17,680 Household: 1 894 L 900 2 900 b" CC Employment 1.420 1 500 3,500 5.530 The City used the minimum allowed densities in each residential land use category to calculate the overall ave,age net density of 3.56 units/ acre. The following land uses and iti minimum denses are displayed in Table 8. TABLE 8: DENSITY FLU2030 Gross Ares Net Acres mn. ni Units Per Acre Total Unit Capacity Exctrtg R sidendal 1,568.15 1,24C.06 0.52 b47 00 High Densiy Resdentul 341.67 283.99 10.00 2,839.90 Lovr Densty Reed -tial 3,388.13 2,719.59 3.40 9,158,77 t°ledum Density Re 0—ttul L53.74 147.66 5.4G 805196 Mired Rid-thl 640.05 554.95 8.00 4,439.6o Maed Use i25% Resdentel) 118.76 102.32 1161) 1,923,23 Total 6 210.7] 5.,098.57 17 494,46 Oveiall Ave— Net D—tv 3.56 dramatically exceeded the previous population estimates as shown on this page taken from the adopted Comprehensive Plan. The adopted plan anticipated residential land use areas to accommodate 17,994.46 homes on 5,048.57 net acres (at 3.56 units per acre average density). This was nearly 3 times the population growth anticipated by 2030. The document notes that this larger area was provided in order to provide maximum flexibility for the city. The new draft forecasts anticipate that only 18% of the total existing MUSA residential land will be developed prior to 2040. Summary The adopted 2030 Comprehensive Plan intentionally provides the city with many options for the phasing of development and the mix of land uses. Our existing plan provides for significantly more land than is tr required to accommodate the 2030 forecasts. Provided the Metropolitan Council allows us to retain this land area in the 2040 MUSA, we will continue to have flexibility in our growth management plan. Furthermore, the plan anticipates development at an average density of 3.56 units per acre for the entire MUSA, which is approximately 2,800 total units more than required to meet the desired 3 units per acre minimum. Therefore, should the council decide to eliminate or modify a land use designation, we could do so with no significant impact on the regional system. As an example, the Peachtree development (which has been tabled by the developer) proposed a reclassification from high density residential to low density residential for 103.3 acres (approximately 69.1 net acres). The Metropolitan Council sector representative has indicated that this type of a change could be made without impacting other parcels because the total average density within the MUSA would remain above 3 units per acre due to the flexibility built into the plan. Options 1. The City could submit another written response to the revised forecasts noting that while we appreciate the slight adjustment upward, we will continue to pursue the right to develop at the pace anticipated in the approved comprehensive plan and with the flexibility anticipated. 2. Submit a written response stating that the City is in the process of completing our city- wide visioning process and the downtown visioning process and that we will re- evaluate our adopted 2030 Comprehensive Plan the updated Metropolitan Council 2040 MEMORANDUM forecasts, but reserve the right to finalize the forecasts as part of our 2040 Comprehensive Plan update. I Submit no further comments now and wait until the City has completed the city -wide visioning process and the downtown visioning process. While this would likely not be completed prior to the April 28th deadline for comments, the City will continue to retain the right to debate these forecasts with the Metropolitan Council throughout the 2040 Comprehensive Plan update, which is intended to be completed in 2018. Artinn Staff recommends that the City Council direct staff to prepare a letter to the Metropolitan Council as outlined in Option #1 for Council review April 24th. The comments will be accepted until Monday, April 28th. There will be additional opportunities to provide comments and revise the forecasts when the City works through the 2040 Comprehensive Plan update. MEMORANDUM STAFF REPORT Document No. 10a. Council Meeting: April 10, 2014 Prepared By: Brad Martens Topic: Maple Hill Community Center Action Required: Discussion Summary: Staff has been working diligently to move the Maple Hill Community Center project forward. Most recently it appears as though the concerns of the Building Official have been resolved and the project can proceed. Attached to this report are two draft agreements which include the terms related to the program management, facility construction, financial commitments, and access to the facility. Staff requests the City Council comment prior to formal approval at the April 24, 2014 City Council meeting. The documents have been reviewed by all parties as well as the City Attorney. A brief summary of some of the information included in the documents is below: Agreement for Community Center Program Management and Facility Construction • Limits City financial contribution to 2013 expenditures • Outlines approval process for activities • Requires Mobile Hope to provide staff during hours of operation • Requires Mobile Hope to be responsible for costs beyond the $225,000 CDBG, $30,000 personal guarantee, and the $18,078 2013 City contribution. Community Center Financial and Access Agreement • City will own community center for five years • After five year term City will transfer ownership to Maple Hill Estates • Requires Maple Hill Estates to be responsible for all ongoing costs of maintenance and repair o City will pay for certain insurance covering the structure while in ownership of the facility Financial /Budget: It is estimated that the total costs to construct the Maple Hill Community Center will be approximately $315,000. • Design work, construction oversight, and related soft costs: $39,000 • Construction: $276,000 • Total: $315,000 Page 2 The project will be financed as follows: • CDBG funds: $225,000 • Personal Guarantee: $30,000 • City investment (2012 — 2013): $18,078.76 • Sub - total: $273,078.76 • Estimated Mobile Hope Responsibility (Gap): $41,921.24 • Total: $315,000 Options: N/A Recommendation: N/A Council Action: Provide feedback on draft agreements related to the Maple Hill Community Center. Attachments: 1. Agreement for Community Center Program Management and Facility Construction 2. Community Center Financial and Access Agreement AGREEMENT FOR COMMUNITY CENTER PROGRAM MANAGEMENT AND FACILITY CONSTRUCTION This Agreement is entered into between Mobile Hope, a Minnesota non - profit corporation ( "Mobile Hope ") and the City of Corcoran, a Minnesota municipal ( "City "); this Agreement shall be effective upon execution by both parties. RECITALS a) The City is constructing a community center building on property owned by the City and accessed through Maple Hill Estates. b) This Agreement for Community Center Program Management and Facility Construction is in conjunction with the Community Center Financial and Access Agreement. c) The City has limited its financial contribution towards the project; costs occurring after December 31, 2013, including but not limited to architect, planning, legal, construction observation and construction cost overruns are the responsibility of Mobile Hope. d) The City will pay initially for costs related to the community center construction; Mobile Hope will reimburse the City for costs incurred in 2014 as well as construction overruns. Both the City and Mobile Hope shall agree to any change proposals. e) Mobile Hope intends to manage and operate the community center for activities including, but not limited to, a computer center, community classes, school tutoring, craft activities, career assistance ,youth center, facility rental, and inherently religious activities. f) CDBG funds cannot be used for construction related to "inherently religious activities "; based on the anticipated CDBG funding of $225,000 (public contribution) and the percentage of use that will be inherently religious activities, and a total build out budget for the Community Center of $315,000; the total amount of the $225,000 may be used for initial construction costs for the Community Center. g) Mobile Hope has provided the City with a written list of its anticipated programming, that the three (3) page written list of activities is attached hereto and made apart of this Agreement as Exhibit A. h) The community center must be opened to all Corcoran citizens and scheduling of activities will be the responsibility of Mobile Hope, with approval by the City. i) Mobile Hope and the City have entered into this Agreement as a formal understanding of the rights and obligations for each party. NOW, THEREFORE, the parties hereto agree as follows: 1. Terms Incorporated. The terms of the above Recitals are incorporated into this Agreement. 2. Schedule of Activities. Mobile Hope shall provide the City with a list activities and a schedule it intends to provide at the community center; this shall include the proposed times of operation for each activity; the City must approve the activity list seasonally. Any use or activity within the Community Center, other than provided by Mobile Hope pursuant to this Agreement, must be approved by the City. 3. Staffing. Mobile Hope shall provide a responsible, on site, staff member or designated volunteer during its hours of operation; Mobile Hope shall be responsible to see that the community center is locked and secure at all times that the community center is not in use. 4. Coordination with City. Mobile Hope shall coordinate with a designated City employee its activities and scheduling. 5. Construction Costs and Expenses 2 Mobile Hope shall be responsible for costs related to the construction of the community center beyond the $225,000 CDBG funding and a $30,000 personal guarantee by Barry Hay; the additional cost is estimated at $41,200. The City has contributed $18,078.76 through December 31, 2013 and will not fund additional costs other than contributions through staff time. 6. Annual Costs and Expenses. Attached to this Agreement as Exhibit B is a list of approximate costs and expenses that can be anticipated for the community center annual operating budget. a. The City has been advised and will contract in a separate agreement with owner of the mobile home park who will provide and pay for all listed expenses on Exhibit B except insurances identified below and in paragraph 6. b. The City shall provide and pay for the following items toward the annual operating budget: • Building, structure and general liability insurance associated with building ownership c. Mobile Hope shall provide and pay for the following items of the annual operating budget: • Insurance as identified in Section 7 below. 7. Insurance. a. Liability Insurance. Mobile Hope agrees to carry liability insurance for all claims, injuries, damages or causes of action, whatsoever, that may arise from their program management and operation of the Corcoran Community Center; that the liability insurance shall be in amounts sufficient to protect the City against tort liability under the Minnesota Tort Liability Act (Minn. Stat. §466.01 et sec.) as this act is amended from time to time and shall provide City with proof of coverage, annually. b. Mobile Hope shall carry worker's compensation insurance as required by Minnesota law for all covered employees and shall provide City with proof of coverage, annually. No worker's compensation will be required for volunteers. c. Mobile Hope shall carry insurance on building contents and personal property not covered by insurance carried by Barry Hay. 3 d. Defend -Hold Harmless: Mobile Hope agrees to defend and hold the City harmless from all claims, injuries, damages or causes of action, whatsoever, arising from their program management and operation of the Corcoran Community Center. City agrees to defend and hold Mobile Hope harmless from all claims, injuries, damages or causes of action, whatsoever, arising from their obligation related to the Corcoran Community Center. 8. Termination. Either party to this Agreement may terminate the Agreement by giving thirty (30) days written notice by certified U.S. Mail. Notice shall be sent as follows: City of Corcoran: Brad Martens, Administrator 8200 County Road 116 Corcoran, MN 55340 Mobile Hope: Brian Dejewski 7800 Maple Hill Road Mobile Hope Office Corcoran, MN 55340 9. Binding Agreement. This Agreement is binding on both parties and their assigns and may only be amended in writing and executed by both parties. CITY OF CORCORAN Dated: By: Ken Guenthner, its Mayor Dated: By: Jeanie Heinecke, its Clerk MOBILE HOPE Dated: By: Its: 2 COMMUNITY CENTER FINANCIAL AND ACCESS AGREEMENT This Community Center Financial and Access Agreement ( "Agreement ") is entered into between the City of Corcoran located at 8200 County Road 116, Corcoran, Minnesota 55340, a Minnesota Charter City ( "City ") and Bruce D. Hay, Trustee of the Bruce B. Hay Revocable Intervivos Trust dated April 28, 1992 located at 5850 H. Teakwood Lane North, Plymouth, Minnesota; and Hay Holding Company, LLC, a Minnesota limited liability company (collectively "Owners ") RECITALS WHEREAS, the City and Hennepin County are parties to a Subrecipient Agreement dated May 15, 2012, under which the City has been awarded $225,000 from a Community Development Block Grant ( "CDBG ") for the construction of a community center ( "Project ") of approximately 3,420 square feet; said project to be located on City property and accessed through Maple Hill Estates Mobile Home Park; and WHEREAS, City shall own the Community Center structure for a minimum of five (5) years after which the structure will be transferred to Owners; NOW, THEREFORE, in consideration of the mutual promises, covenants and consideration herein contained, the parties agree to as follows: I. PURPOSE The City intends to construct a Community Center of approximately 3,420 square feet to be located adjacent to the Maple Hills Estates Mobile Home Park for use as a public facility that will be owned by the City for a minimum of five (5) years and managed by the City by Contract through a separate non - profit entity known as Mobile Hope. The Community Center will be available for use by all of Corcoran's citizens and may be used for the following: computer center; community classes; community events; tutoring of school children; craft activities; youth center; career assistance; inherently religious activities. The foregoing is not an exclusive list of uses for the Community Center. II. REAL ESTATE 1) Ownership of Community Center. For a period of five (5) years after the commencement of activities the City shall own the Community Center building. After this period has been completed, the City agrees to transfer ownership of the Community Center building to Owners or their successors in title. III. CONSTRUCTION EASEMENT 1) Owners hereby agree to grant a Construction Easement in favor of the City, its contractors and employees over the Owner's Property and to additional portions of Subject Property reasonably necessary for construction of the Project. ( "Easement ") The easement shall be attached hereto as Exhibit A. 2 April 3, 2014 DRAFT 2) The Construction Easement shall be granted for a period of time commencing with the execution of this Agreement and terminating with completion of the Project. 3) City shall use the Easement area for purposes of constructing the Community Center and thereafter City shall use and maintain said Community Center as provided in this Agreement. IV. CONSTRUCTION AND MAINTENANCE OF COMMUNITY CENTER 1) The City shall have the sole and complete responsibility and discretion for the design and construction of the Community Center. Owners will have the opportunity to provide input into the Community Center, however, final decision regarding design and construction is with the City. 2) Owners shall be responsible for those ongoing costs of maintenance and repair of the Community Center outlined on the attached Exhibit B; with the exception that the City shall provide and pay for building, structure and premises liability insurance for the Community Center. V. FINANCING 1) The City is responsible for the construction of Community Center; it is anticipated that remaining construction costs beyond December 31, 2013 will be $41,200; that the financing of those Community Center, and related soft costs, is anticipated to be as follows: a) CDBG Funds $225,000 b) Overrun Guarantee by Owners $ 30,000 c) Remainder funded by Mobile Hope $41,200 $296,200 2) The attached Exhibit C is Owners' guarantee for up to $30,000 in over run costs (above the CDBG funds of $225,000). 3 April 3, 2014 DRAFT VI. OPERATION AND USE OF COMMUNITY CENTER 1) The purpose of the Community Center is for use by the public for those programs listed in this Agreement. Owners shall be responsible for coordinating daily use of the Community Center building, with City approval, further, the City shall retain discretional of use of the facility for the general public. 2) Following the five year ownership period, the City shall deed ownership of the Community Center building. At that time, Owners shall take over all operational responsibility and use of Community Center facility. VII. MAINTENCE OF RECORDS Under the terms of the Subrecipient Agreement entered into between the City and Hennepin County, and as part of the consideration for the CDBG funds, City shall keep and report records from the use of the Community Center facility and shall report this information to Hennepin County for a period of five (5) years after the commencement of activities. VIII. ARBITRATION Questions concerning the interpretation of this Agreement may result in disputes by the parties. In the event such disputes which arise cannot be resolved by the parties, the parties will submit this dispute to binding arbitration under the American Arbitration Association or similar dispute resolution body that is mutually acceptable to City and Owners. 4 April 3, 2014 DRAFT IX. INSURANCE The parties hereto agree to keep and maintain adequate liability insurance for their respective responsibilities in this Agreement. City shall provide insurance on the Community Center building structure. Owners shall be responsible for obtaining adequate insurance to cover building contents. 0 NOTICES Any notice provided under this Agreement shall be in writing and shall be made timely, mailed by certified mail or personally served on or before the date or period specified herein. All notices under this Agreement shall be mailed or delivered as follows: City: City Administrator 8200 County Road 116 Corcoran, Minnesota 55340 Owners: Bruce D. Hay 5850 H. Teakwood Lane North Plymouth, Minnesota XI. MISCELLANEOUS 1) Amendments to this Agreement. Amendments to this Agreement shall be in writing and shall be the agreement of both the City and the Owners. 2) Severability. In case any one or more of the provisions contained in this Agreement shall be invalid, illegal or unenforceable in any respect, the validity, legality and enforceability of the remaining provisions contained herein and any other applications thereof shall not in any way be affected or impaired thereby. 5 April 3, 2014 DRAFT IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the respective date set forth below. Signatures on Following Page CITY OF CORCORAN Date Ken Guenthner, its Mayor Date Jeanie Heinecke, its City Clerk STATE OF MINNESOTA ) ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledge before me this day of , 2013, by Ken Guenthner, the Mayor and Jeanie Heinecke, the City Clerk of the City of Corcoran, a municipal corporation under the laws of Minnesota, on behalf of said municipal corporation. Notary Public OWNERS: BRUCE B. HAY, TRUSTEE OF THE BRUCE B. HAY REVOCABLE INTERVIVOS TRUST DATED APRIL 28, 1992 Dated: on April 3, 2014 DRAFT By: Its: Chief Manager STATE OF MINNESOTA ) ss. COUNTY OF ) The foregoing instrument was acknowledged before , 2013, by the the Bruce B. Hay Revocable Intervivos Trust dated April 28, 1992. me this day of _ of Bruce B. Hay, Trustee of Notary Public HAY HOLDING COMPANY, LLC: Dated: By: Its: STATE OF MINNESOTA ) ss. COUNTY OF ) The foregoing instrument was acknowledged , 2013, by Bruce Hay the Minnesota limited liability company. 7 April 3, 2014 DRAFT before me this day of Hay Holding Company, LLC, a Notary Public EXHIBIT A (Easement) April 3, 2014 DRAFT EXHIBIT B (Maintenance and Repair Items) April 3, 2014 DRAFT EXHIBIT C (Owners' Gurantee) 10 April 3, 2014 DRAFT STAFF REPORT Document No. 10b. Council Meeting: April 10, 2014 Prepared By: Brad Martens Topic: Public Works Facility Financial Update Action Required: Update Bond Interest Summary: The Public Works Facility is nearing completion with a spring punch list remaining prior to project close out. Staff has been monitoring expenditures associated with the construction of the facility and is comfortable making a preliminary estimate of where the project will end up financially. Below is a table showing the estimated financial shortfall. It should be noted that a $50,000 contingency does remain available for the project which if not used would lower the expenditures by that amount. Revenue: Public Works Bond $3,857,091 Bond Interest $6,000 Sub-Total $3,863,091 Expenditures: Estimated Contractor Costs $3,584,938 CMPR 031 $7,289 Estimated Non - Contract Costs $130,000 Land Purchase $190,702 Architectural Fees $123,700 Sub -Total $4,036,629 Total - $173,538 In addition to the expenditures shown above there are additional items related to the Public Works Facility including $131,000 in items funded by the 2014 -2015 Equipment Certificate as well as an estimated $50,000 cost required to demolish the old facility and make minor site improvements of which funds have not been dedicated. Staff is working to put together a recommendation on how to fund the shortfall as well as the costs to demolish the old facility. This plan will be ready for the City Council to consider after the 2013 audit has been approved. No action is required of the City Council; this information is for update purposes only. Page 2 Financial /Budget: Additional costs will need to be paid for from other sources to complete the project. The costs in this report are estimates and not final numbers. Options: N/A Recommendation: N/A Council Action: N/A Attachments: N/A STAFF REPORT Document No. 10c. Council Meeting: April 10, 2014 Prepared By: Brad Martens Topic: Action Required: Rockford Varsity Baseball Field Financial Approval Commitment Summary: At the January 9, 2014 City Council meeting a motion was made and approved committing $210,000 over a three year period to the Rockford School District varsity baseball field construction. Since that time two significant discussions have taken place: 1. The City Council has reconsidered its priorities for the City of Corcoran and is choosing to look into a turn back project of County Road 10 which would eliminate the need for turn lanes for the varsity ball field project and save the School District approximately $175,000 2. The Rockford School District has voted to move the varsity baseball field out of Corcoran to the City of Rockford The City Council has asked staff to bring this item back to the City Council for discussion. If the City Council chooses to rescind the motion from January 9th it may do so by approving the following motion: • Motion to rescind the motion approved at the January 9, 2014 City Council meeting to approve $210,000 commitment over a 3 year period to the Rockford Varsity Baseball field construction. If approved this action would be sufficient to remove the financial commitment from that meeting. In addition to the January 91h commitment staff has been asked to look into Resolution 2012 -58 in which the City of Corcoran agreed to contribute $45,000 towards the total cost of constructing the baseball complex. Staff has consulted with the City Attorney and has found that if the language in the agreement is not satisfied, the resolution would no longer be binding. Specific language that appears to no longer be satisfied is located in the fourth paragraph of the attached resolution stating "Whereas, RACE has decided to pursue a grant application to the Hennepin Youth Sports Program which includes the development of a baseball sports complex to be located in the City of Corcoran on property owned by the Rockford School District; for the joint use of the Rockford School District youth sports program and for the use by the youth and citizens of Corcoran ". Staff is attempting to set up a meeting with the School District to discuss if the commitments within the resolution will not be met. Page 2 Financial /Budget: If the City Council rescinds the motion from January 9, 2014 the financial commitment will no longer be needed. Additionally, if the commitments in Resolution 2012 -58 are not met it is believed that the Resolution is no longer binding. No action would be needed at this time. A portion of the committed funds were to be taken from the City's Park Dedication Fund. Options: 1. Approve a motion to rescind the motion approved at the January 9, 2014 City Council meeting to approve $210,000 commitment over a 3 year period to the Rockford Varsity Baseball field construction. 2. Take no action. Recommendation: Approve a motion to rescind the motion approved at the January 9, 2014 City Council meeting to approve $210,000 commitment over a 3 year period to the Rockford Varsity Baseball field construction. Council Action: Consider a motion to rescind the motion approved at the January 9, 2014 City Council meeting to approve $210,000 commitment over a 3 year period to the Rockford Varsity Baseball field construction. Attachments: 1. January 9, 2014 City Council Meeting Minutes 2. Resolution 2012 -58 City of Corcoran City Council Meeting Minutes January 9, 2014 -- 7:00 PM The Corcoran City Council met on January 9, 2044, at City Hall in Corcoran, Minnesota. Present were, Mayor Guenthner, Councilor Asleson, Councilor Cossette, Councilor Lynch, and Councilor Thomas. Also present were City Administrator Martens, Public Works Superintendent Meister, Director of Public Safety Gormley, and City Clerk Heinecke. Mayor Guenthner called the meeting to order at 7:00 pm 1. Call to Order 1 Roll Call 2. Pledge of Allegiance 3. Agenda Approval Motion: made by Cassette, seconded by Asleson to approve the agenda as presented, with the addition of: 11 d. City Administrator Compensation Voting Aye: Guenthner, Asfeson, Cossette, Lynch, and Thomas (Motion carried 5:0) 4. Open Forum -None 5. Presentations Senator David Osmek — Minnesota Senator District 33 made an annual visit to Corcoran and shared with council a recap of 2013 senate activity. Mr. Osmek reminded council to contact him or his legislative assistant Peder Mewis with questions or concerns. 6. Consent Agenda a. Draft Minutes of December 23, 2013 Council Meeting b. 2014 Annual Appointments — Resolution 2014 -01 c. Planning Commissioner Appointment — Ricky Ravnholdt d. Parks and Trails Commissioner Appointment — Trish Krueger Motion: made by Thomas, seconded by Asleson to approve consent items a, c, and d as presented. Draft Minutes of December 23, 2013 Council Meeting Planning Commissioner Appointment — Ricky Ravnholdt Parks and Trails Commissioner Appointment — Trish Krueger Voting Aye: Guenthner, Asleson, Cassette, Lynch, and Thomas (Motion carried 5:0) Motion: made by Thomas, seconded by Lynch to approve consent item "b" as presented. 2014 Annual Appointments — Resolution 2014 -01 Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) 7. Claims as Presented a. Escrow Claims (Fund #500) Motion: made by Thomas, seconded by Asleson to approve escrow claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) b. All Other Financial Claims Motion: made by Asleson, seconded by Thomas to approve all other financial claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) Page 1 oft City of Corcoran City Council Meeting Minutes January 9, 2014 -- 7 :00 PM 8. Staff Reports/ Memos /Commissions a. Snowplowing Update — verbal report by Superintendent Meister. Mayor Guenthner thanked the Public Works team for plowing on Christmas morning. 9. Planning Business -None 10. Unfinished Business a. Maple Hill Community Center report presented by Administrator Martens. Council discussed and took comment from Brian and Jill Dejewski of Mobile Hope. Staff was directed to move forward with the option requiring Mobile Hope to raise funds to complete the project. b. Rockford Varsity Baseball Field Financial Request report presented by Administrator Martens. Motion: made by Thomas, seconded by Asleson to approve $210,000 commitment over a 3 year period to the Rockford Varsity Baseball field construction. Council discussed. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) 11. New Business a. Review of City Council Meeting Procedures summarized by Mayor Guenthner. b, 2014 Goal Setting discussion was led by Administrator Martens. Council to schedule work - session. c. Random Program Consortium — Rockford Testing Solutions Motion: made by Asleson, seconded by Thomas to approve Rockford Testing Solutions contract as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5 :0) d. City Administrator Compensation and Performance Appraisal discussed by council. Motion: made by Thomas, seconded by Cossette to approve the following compensation schedule for City Administrator Martens: 01/01/2014 Grade 9 Step 4 01/01/2015 Grade 9 Step 5 Council discussed. Voting Aye: Guenthner, Asleson, Cossette, and Thomas Voting Nay: Lynch (Motion carried 4:1) Motion: made by Asleson, seconded by Thomas to adjourn. Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas (Motion carried 5:0) Meeting adjourned at 9:10pm anie Heinecke — City Clerk Page 2 of 2 City of Corcoran Ca unty of Hennepin Slale qfWinnesoia RESOLUTION NO. 2012-58 I Motion By- MI+C,�4 Seconded By: &5�CT7ir September ?7. 2012 AA RESOLUTION TO APPROVE JOINT PARTICIPATION IN HE, NNEPIN YOUTH SPORTS PROGRAM GRANT APPLICATION WHEREAS, Hennepin County, via its Youths Sports Grant Program, provides for capital funds to assist local government units of Hennepin County for the development of sport or recreation facilities that will aid in the increased participation opportunities of youth, and WHEREAS, The City of Corcoran has partnered with the Rockford School District (RSD), the City of Hanover, the City of Rockford, the Corcoran Athletic Association (CAA), the Corcoran Parks and Trails Corrinlission, and the Rockford Athletic Association (R-AA), to help identify and develop needed youth athletic facilities 4vi thin Hennepin, County and within the boundaries, of the Rockford School District, and WHEREAS, the partnership (titled RACE) has identified youth sports deficiencies one of which is the need for a varsity level baseball facility For youth and the citizens of the member communities, and WHEREAS, RACE has decided to pursue a grant application to the Hennepin Youth Sports Program which includes the development of baseball sports complex to be located in the City of Corcoran on property owned by the Rockford School District; for the joint use of the Rockford School District youth sports program and for the use by the youth and citizens of Corcoran, and WHEREAS, the Corcoran City Council at its meeting on September 27, 2012, approved up to $45,000 from the City's Park Dedication Fund to be allocated towards development of the joint school `city baseball facility in the City of Corcoran, and in participation with other organizations within the RACE partnership, and NOW, THEREFORE BE IT RESOLVED BY THE, City Council of the City of Corcoran supports and approves the city's participation in the Hennepin Youth Sports Grant application and the specific request lAithin that grant application for support in the development of the varsity level baseball complex to be located in the City of Corcoran 1. The estimated total cost of developing the project shall be $750,000 and, Corcoran and the RACE Partnership is reqUeSting a grant award I n the amount of $325,000. 11, Corcoran agrees to contribute $45,000 towards the total cost of constructing the baseball complex Ill. The City of Corcoran agrees to enter into an agreement with the Rockford School District addressing long term property rights, site master planning, and the sharing of Page 1 of 2 City of'corcoran Coitntv of Hennepin Slate of Afinnesoia RESOLUTION NO, 2012-58 September 27, 2012 scheduling, operations costs, maintenance, and utilities; and will jointly operate the baseball complex for its intended purpose for the functional life of the facility, which is estimated to be 25 years. IV. Corcoran agrees to enter into necessary and required agreements with Hennepin County for the specific purpose of constructing the baseball complex and maintaining this facility as a long term facility for the exclusive use of baseball and related youth sports programming. V. That the City of Corcoran authorizes and directs it's City Administrator to execute said application and serve as official lialsoa with Hennepin County or its authorized representative. Iv TING AYE Guenthner, Ken AsIeson, Rich Cossette, Tom Gmach, George Milbrandt, Rosalyn VOTING NAY ❑ Guenthner, Ken ❑ AsIeson, Rich ❑ Cossette, Tom ❑ Gmach, George ❑ Milbrandt, Rosalyn Whereupon, said Resolution is hereby declared adopted on this 27th day of September 2012, TEST, eanie Heinecke — City Clerk Kenneth Guenthner mayor Page 2 of 2 City Seal STAFF REPORT Document No. 11 a. Council Meeting: April 10, 2014 Prepared By: Brad Martens Topic: Action Required: 2014 — 2015 Equipment Certificate Approval Financing Summary: At the February 27, 2014 City Council meeting a 2014 — 2015 Capital Improvement Plan was approved. Staff has since worked with Northland Securities to secure financing for the plan. Attached to this report is Resolution 2014 -18 awarding the sale of equipment certificates in the aggregate principal amount of $442,000 to cover those expenditures. Financial /Budget: Awarding the sale will result in additional debt payments for the City of Corcoran. Staff has attached to this report a debt service schedule showing how the additional debt will affect future debt levies. Options: 1. Approve Resolution 2014 -18 2. Send back to staff for further review. Recommendation: Approve Resolution 2014 -18 Council Action: Consider a motion to approve Resolution 2014 -18 Attachments: 1. Resolution 2014 -18 2. Debt Service by Bond /Year City of Corcoran April 10, 2014 County of Hennepin State of Minnesota RESOLUTION NO. 2014 -18 11 a. Extract of Minutes of Meeting of the City Council of the City of Corcoran, Hennepin County, Minnesota Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Corcoran, Minnesota, was duly held in the City Hall in said City on Thursday, April 10, 2014, commencing at 7:00 P.M. The following members were present: Mayor Guenthner, Councilor Asleson, Councilor Cossette, Councilor Lynch, and Councilor Thomas and the following were absent: The Mayor announced that the next order of business was consideration of a proposal which had been received for the purchase of the City's General Obligation Equipment Certificates of Indebtedness, Series 2014A, to be issued in the aggregate principal amount of $442,000. The City Administrator presented the proposal which had been submitted pursuant to City Council direction. After due consideration of the proposal, Member then introduced the following written resolution, the reading of which was dispensed with by unanimous consent, and moved its adoption: 4416700 MNI CR100 -15 follows: RESOLUTION NO. 2014 -18 A RESOLUTION AWARDING THE SALE OF GENERAL OBLIGATION EQUIPMENT CERTIFICATES OF INDEBTEDNESS, SERIES 2014A, IN THE AGGREGATE PRINCIPAL AMOUNT OF $442,000; FIXING THEIR FORM AND SPECIFICATIONS; DIRECTING THEIR EXECUTION AND DELIVERY; AND PROVIDING FOR THEIR PAYMENT BE IT RESOLVED By the City Council of the City of Corcoran, Minnesota (the "City "), as Section 1. Sale of Certificates. 1.01. Authorization. (a) The City is authorized by Minnesota Statutes, Chapter 475, as amended, and Minnesota Statutes, Section 412.301 (collectively, the "Act "), to issue its general obligation equipment certificates of indebtedness on such terms and in such manner as the City determines to finance the purchase of items of capital equipment (the "Equipment "), subject to certain limitations contained in the Act. (b) The City will purchase and acquire various items of Equipment, which items of Equipment and their expected costs are set forth at EXHIBIT A attached hereto, to be purchased pursuant to the Act. (c) As required by the Act, (i) the expected useful life of the Equipment is or will be at least as long as the term of the Certificates (hereinafter defined); and (ii) the principal amount of Certificates to be issued in the year 2014 will not exceed 0.25 percent of the market value of taxable property in the City for the year 2014. (d) It is necessary and expedient to the sound financial management of the affairs of the City to issue its General Obligation Equipment Certificates, Series 2014A (the "Certificates "), in the aggregate principal amount of $442,000, pursuant to the Act to provide financing for the acquisition of the Equipment. (e) The City is authorized by Section 475.60, subdivision 2(9), of the Act to negotiate the sale of the Certificates, it being determined that the City has retained an independent financial advisor in connection with such sale. The actions of the City staff and the City's financial advisor in negotiating the sale of the Certificates are ratified and confirmed in all aspects. 1.02. Award to the Purchaser and Interest Rates. The proposal of Farmers State Bank of Hamel, Hamel, Minnesota (the "Purchaser "), to purchase the Certificates is found and determined to be a reasonable offer and is accepted, the proposal being to purchase the Certificates at a price of $442,000, plus accrued interest to date of delivery, if any, for Certificates bearing interest as follows:. 4416700 NMI CR100 -15 2 Year Interest Rate Year Interest Rate 2019* 1.75% 2024* 3.00% *Term Certificate True interest cost: 2.6695159% 1.03. Purchase Contract. The Mayor and City Administrator are hereby authorized and directed to execute a Purchase Contract with the Purchaser on behalf of the City. 1.04. Terms and Principal Amounts of the Certificates. The City will forthwith issue and sell the Certificates pursuant to the Act in the total principal amount of $442,000, originally dated May 15, 2014 in the denomination of $1,000 each or any integral multiple thereof, numbered No. R -1, upward, bearing interest as above set forth, and maturing serially on May 15 in the years and amounts as follows: Year Amount Year Amount 2019* $208,000 2024* $234,000 *Term Certificate 1.05. Optional Redemption. The City may elect on May 15, 2019, and on any day thereafter to prepay Certificates due on or after May 15, 2020. Redemption may be in whole or in part and if in part, at the option of the City and in such manner as the City will determine. Prepayments will be at a price of par plus accrued interest. 1.06. Term Certificates; Mandatory Redemption. The Certificates maturing on May 15, 2019 and May 15, 2024, shall hereinafter be referred to collectively as the "Term Certificates." The principal amounts of the Term Certificates subject to mandatory sinking fund redemption on any date may be reduced through earlier optional redemptions, with any partial redemptions of the Term Certificates credited against future mandatory sinking fund redemptions of such Term Certificates in such order as the City shall determine. The Term Certificates are subject to mandatory sinking fund redemption and shall be redeemed in part by lot at par plus accrued interest on the sinking fund installment dates and in the principal amounts as follows: 4416700 MNI CR100 -15 Sinking Fund Installation Date Principal Arnount Mav 15. 2019 Term Certificates 2015 $40,000 2016 41,000 2017 42,000 2018 42,000 2019 (maturity) 43,000 Mav 15. 2024 Term Certificates 2020 $44,000 2021 45,000 2022 47,000 2023 48,000 2024 (maturity) 50,000 The specific Term Certificates to be redeemed will be selected by lot by the Registrar. All prepayments will be at a price of par plus accrued interest. Section 2. Registration and Pae. 2.01. Registered Form. The Certificates will be issued only in fully registered form. The interest thereon and, upon surrender of each Certificate, the principal amount thereof, is payable by check or draft issued by the Registrar described herein. 2.02. Dates; Interest Payment Dates. Each Certificate will be dated as of the last interest payment date preceding the date of authentication to which interest on the Certificate has been paid or made available for payment, unless (i) the date of authentication is an interest payment date to which interest has been paid or made available for payment, in which case the Certificate will be dated as of the date of authentication, or (ii) the date of authentication is prior to the first interest payment date, in which case the Certificate will be dated as of the date of original issue. The interest on the Certificates is payable on May 15 and November 15 of each year, commencing May 15, 2015, to the registered owners of record thereof as of the close of business on the last day of the immediately preceding month, whether or not that day is a business day. 2.03. Registration. The City will appoint a certificate registrar, transfer agent, authenticating agent and paying agent (the "Registrar "). The effect of registration and the rights and duties of the City and the Registrar with respect thereto are as follows: (a) Re ig ster. The Registrar must keep at its principal corporate trust office a certificate register in which the Registrar provides for the registration of ownership of Certificates and the registration of transfers and exchanges of Certificates entitled to be registered, transferred or exchanged. (b) Transfer of Certificates. Upon surrender for transfer of a Certificate duly endorsed by the registered owner thereof or accompanied by a written instrument of transfer, in form satisfactory to the Registrar, duly executed by the registered owner thereof or by an attorney duly authorized by the registered owner in writing, the Registrar will authenticate and deliver, in the name of the designated transferee or transferees, one or more new Certificates of a like aggregate principal amount and maturity, as requested by the transferor. The Registrar may, 4416700 NMI CR100 -15 4 however, close the books for registration of any transfer after the last day of the month preceding each interest payment date and until that interest payment date. (c) Exchange of Certificates. When Certificates are surrendered by the registered owner for exchange the Registrar will authenticate and deliver one or more new Certificates of a like aggregate principal amount and maturity as requested by the registered owner or the owner's attorney in writing. (d) Cancellation. Certificates surrendered upon transfer or exchange will be promptly cancelled by the Registrar and thereafter disposed of as directed by the City. (e) Improper or Unauthorized Transfer. When a Certificate is presented to the Registrar for transfer, the Registrar may refuse to transfer the Certificate until the Registrar is satisfied that the endorsement on the Certificate or separate instrument of transfer is valid and genuine and that the requested transfer is legally authorized. The Registrar will incur no liability for the refusal, in good faith, to make transfers which it, in its judgment, deems improper or unauthorized. (f) Persons Deemed Owners. The City and the Registrar may treat the person in whose name a Certificate is registered in the certificate register as the absolute owner of the Certificate, whether the Certificate is overdue or not, for the purpose of receiving payment of, or on account of, the principal of and interest on the Certificate and for all other purposes, and payments so made to a registered owner or upon the owner's order will be valid and effectual to satisfy and discharge the liability upon the Certificate to the extent of the sum or sums so paid. (g) Taxes, Fees and Charges. The Registrar may impose a charge upon the owner thereof for a transfer or exchange of Certificates sufficient to reimburse the Registrar for any tax, fee or other governmental charge required to be paid with respect to the transfer or exchange. (h) Mutilated, Lost, Stolen or Destroyed Certificates. If a Certificate becomes mutilated or is destroyed, stolen or lost, the Registrar will deliver a new Certificate of like amount, number, maturity date and tenor in exchange and substitution for and upon cancellation of the mutilated Certificate or in lieu of and in substitution for any Certificate destroyed, stolen or lost, upon the payment of the reasonable expenses and charges of the Registrar in connection therewith; and, in the case of a Certificate destroyed, stolen or lost, upon filing with the Registrar of evidence satisfactory to it that the Certificate was destroyed, stolen or lost, and of the ownership thereof, and upon furnishing to the Registrar an appropriate certificate or indemnity in form, substance and amount satisfactory to it and as provided by law, in which both the City and the Registrar must be named as obligees. Certificates so surrendered to the Registrar will be cancelled by the Registrar and evidence of such cancellation must be given to the City. If the mutilated, destroyed, stolen or lost Certificate has already matured or been called for redemption in accordance with its terms it is not necessary to issue a new Certificate prior to payment. (i) Redemption. In the event that the Certificate is called for redemption, notice thereof identifying the Certificate to be redeemed will be given by the Registrar by mailing a copy of the redemption notice by first class mail (postage prepaid) to the registered owner of each Certificate to be redeemed at the address shown on the registration books kept by the Registrar and by publishing the notice if required by law. Failure to give notice by publication or by mail to any registered owner, or any defect therein, will not affect the validity of the proceedings for the redemption of the Certificate. The Certificate so called for redemption will cease to bear 4416700 NMI CR100 -15 5 interest after the specified redemption date, provided that the funds for the redemption are on deposit with the place of payment at that time. 2.04. Appointment of Initial Re ig strar. The City appoints Northland Trust Services, Inc., Minneapolis, Minnesota, as the initial Registrar. The Mayor and the City Administrator are authorized to execute and deliver, on behalf of the City, a contract with the Registrar. Upon merger or consolidation of the Registrar with another corporation, if the resulting corporation is a bank or trust company authorized by law to conduct the resulting business, such corporation is authorized to act as successor Registrar. The City agrees to pay the reasonable and customary charges of the Registrar for the services performed. The City reserves the right to remove the Registrar upon 30 days' notice and upon the appointment of a successor Registrar, in which event the predecessor Registrar must deliver all cash and Certificates in its possession to the successor Registrar and must deliver the certificate register to the successor Registrar. On or before each principal or interest due date, without further order of this Council, the City Administrator must transmit to the Registrar moneys sufficient for the payment of all principal and interest then due. 2.05. Execution, Authentication and Delivery. The Certificates will be prepared under the direction of the City Administrator and executed on behalf of the City by the signatures of the Mayor and the City Administrator, provided that all signatures may be printed, engraved or lithographed facsimiles of the originals. If an officer whose signature or a facsimile of whose signature appears on the Certificates ceases to be such officer before the delivery of any Certificate, that signature or facsimile will nevertheless be valid and sufficient for all purposes, the same as if the officer had remained in office until delivery. Notwithstanding such execution, a Certificate will not be valid or obligatory for any purpose or entitled to any security or benefit under this Resolution unless and until a certificate of authentication on the Certificate has been duly executed by the manual signature of an authorized representative of the Registrar. Certificates of authentication on different Certificates need not be signed by the same representative. The executed certificate of authentication on a Certificate is conclusive evidence that it has been authenticated and delivered under this Resolution. When the Certificates have been so prepared, executed and authenticated, the City Administrator will deliver the same to the Purchaser upon payment of the purchase price in accordance with the contract of sale heretofore made and executed, and the Purchaser is not obligated to see to the application of the purchase price. 2.06. Temporary Certificates. The City may elect to deliver in lieu of printed definitive Certificates one or more typewritten temporary Certificates in substantially the form set forth in EXHIBIT B attached hereto with such changes as may be necessary to reflect more than one maturity in a single temporary certificate. Upon the execution and delivery of definitive Certificates the temporary Certificates will be exchanged therefor and cancelled. Section 3. Form of Certificate. 3.01. Execution of the Certificates. The Certificates will be printed or typewritten in substantially the form as attached hereto as EXHIBIT B. 3.02. AAWroving Legal Opinion. The City Administrator is authorized and directed to obtain a copy of the proposed approving legal opinion of Kennedy & Graven, Chartered, Minneapolis, Minnesota, which is to be complete except as to dating thereof and to cause the opinion to be printed on or accompany each Certificate. 4416700 NMI CR100 -15 6 Section 4. Payment: Security: Pledges and Covenants. 4.01. Debt Service Fund. The Certificates will be payable from the General Obligation Equipment Certificates of Indebtedness, Series 2014A Debt Service Fund (the "Debt Service Fund ") hereby created, and the proceeds of the ad valorem taxes hereinafter levied are pledged to the Debt Service Fund. If a payment of principal or interest on the Certificates becomes due when there is not sufficient money in the Debt Service Fund to pay the same, the City Administrator will pay such principal or interest from the general fund of the City, and the general fund may be reimbursed for those advances out of the proceeds of the taxes levied by this resolution. There is appropriated to the Debt Service Fund (i) all capitalized interest financed from Certificate proceeds, if any; (ii) the accrued interest paid by the Purchaser upon closing and delivery of the Certificates, if any; and (iii) any rounding amount. 4.02. Equipment Fund. The proceeds of the Certificates, less the appropriations made in Section 4.01 hereof, together with any other funds appropriated for the purchase of Equipment, will be deposited in a separate fund (the "Equipment Fund ") to be used solely to defray expenses of the Equipment. When the Equipment is purchased and the cost thereof paid, the Equipment Fund is to be closed and any moneys remaining therein shall be transferred to the Debt Service Fund. 4.03. Pledge of Taxes. For the purpose of paying the principal of and interest on the Certificates, there is levied a direct annual irrepealable ad valorem tax upon all of the taxable property in the City, to be spread upon the tax rolls and collected with and as part of other general taxes of the City. The tax will be credited to the Debt Service Fund above provided and is in the years and amounts attached hereto as EXHIBIT C. 4.04. Debt Service Coverage. It is determined that the estimated collection of the foregoing taxes pledged pursuant to Section 4.01 hereof, will produce at least five percent in excess of the amount needed to meet when due, the principal and interest payments on the Certificates. The tax levy herein provided is irrepealable until all of the Certificates are paid, provided that at the time the City makes its annual tax levies, the City Administrator may certify to the County Auditor /Treasurer of Hennepin County the amount available in the Debt Service Fund to pay principal and interest due during the ensuing year, and the County Auditor /Treasurer will thereupon reduce the levy collectible during that year by the amount so certified. 4.05. Registration of Resolution. The City Administrator is authorized and directed to file a certified copy of this resolution with the County Auditor /Treasurer and to obtain the certificate required by Minnesota Statutes, Section 475.63. Section 5. Authentication of Transcript. 5.01. City Proceedings and Records. The officers of the City are authorized and directed to prepare and furnish to the Purchaser and to the attorneys approving the Certificates, certified copies of proceedings and records of the City relating to the Certificates and to the financial condition and affairs of the City, and such other certificates, affidavits and transcripts as may be required to show the facts within their knowledge or as shown by the books and records in their custody and under their control, relating to the validity and marketability of the Certificates, and such instruments, including any heretofore furnished, will be deemed representations of the City as to the facts stated therein. 5.02. No Official Statement of Prospectus. It is determined that no comprehensive Official Statement or offering material has been prepared or circulated by the City in connection with the sale of the Certificates and that the City is relying on the investment representation of the Purchaser in an investment letter to be dated as of issuance of the Certificates now on file with the City Administrator. 4416700 NMI CR100 -15 5.03. Other Certificates. The Mayor and City Administrator are hereby authorized and directed to furnish to the Purchaser at the closing such certificates as are required as a condition of sale. Unless litigation shall have been commenced and be pending questioning the Certificates or the organization of the City or incumbency of its officers, at the closing the Mayor and the City Administrator shall also execute and deliver to the Purchaser a suitable certificate as to absence of material litigation, and the City Administrator shall also execute and deliver a certificate as to payment for and delivery of the Certificates. Section 6. Tax Covenant. 6.01. Tax - Exempt Obligations. The City covenants and agrees with the holders from time to time of the Certificates that it will not take or permit to be taken by any of its officers, employees or agents any action which would cause the interest on the Certificates to become subject to taxation under the Internal Revenue Code of 1986, as amended (the "Code "), and the Treasury Regulations promulgated thereunder, in effect at the time of such actions, and that it will take or cause its officers, employees or agents to take, all affirmative action within its power that may be necessary to ensure that such interest will not become subject to taxation under the Code and applicable Treasury Regulations, as presently existing or as hereafter amended and made applicable to the Certificates. To that end, the City will comply with all requirements necessary under the Code to establish and maintain the exclusion from gross income of the interest on the Certificates under Section 103 of the Code, including without limitation requirements relating to temporary periods for investments, limitations on amounts invested at a yield greater than the yield on the Certificates. 6.02. No Rebate. For purposes of qualifying for the small issuer exception to the federal arbitrage rebate requirements, the City hereby finds, determines, and declares that the aggregate face amount of all tax - exempt bonds (other than private activity bonds) issued by the City (and all subordinate entities of the City) during the calendar year in which the Certificates are issued and outstanding at one time is not reasonably expected to exceed $5,000,000, all within the meaning of Section 148(f)(4)(D) of the Code. 6.03. Not Private Activity Bonds. The City further covenants not to use the proceeds of the Certificates or to cause or permit them or any of them to be used, in such a manner as to cause the Certificates to be "private activity bonds" within the meaning of Sections 103 and 141 through 150 of the Code. 6.04. Qualified Tax - Exempt Obligations. In order to qualify the Certificates as "qualified tax - exempt obligations" within the meaning of Section 265(b)(3) of the Code, the City makes the following factual statements and representations: (a) the Certificates are not "private activity bonds" as defined in Section 141 of the Code; (b) the City designates the Certificates as "qualified tax - exempt obligations" for purposes of Section 265(b)(3) of the Code; (c) the reasonably anticipated amount of tax - exempt obligations (other than private activity bonds) which will be issued by the City (and all subordinate entities of the City) during calendar year 2014 will not exceed $10,000,000; and (d) not more than $10,000,000 of obligations issued by the City during calendar year 2014 have been designated for purposes of Section 265(b)(3) of the Code. 4416700 MNI CR100 -15 8 6.05. Procedural Requirements. The City will use its best efforts to comply with any federal procedural requirements which may apply in order to effectuate the designations made by this section. Section 7. Continuing Disclosure. 7.01. Execution of Continuing Disclosure Certificate. "Continuing Disclosure Certificate" means that certain Continuing Disclosure Certificate executed by the Mayor and City Administrator and dated the date of issuance and delivery of the Certificates, as originally executed and as it may be amended from time to time in accordance with the terms thereof. 7.02. City CoMpliance with Provisions of Continuing Disclosure Certificate. The City hereby covenants and agrees that it will comply with and carry out all of the provisions of the Continuing Disclosure Certificate. Notwithstanding any other provision of this Resolution, failure of the City to comply with the Continuing Disclosure Certificate is not to be considered an event of default with respect to the Certificates; however, any Certificate holder may take such actions as may be necessary and appropriate, including seeking mandate or specific performance by court order, to cause the City to comply with its obligations under this section. 7.03. Elected Limited Continuing Disclosure. Notwithstanding the fact that the offering of the Certificates is in a principal amount less than $1,000,000, and therefore exempt from continuing disclosure under Securities and Exchange Commission Rules, Section 15c2 -12 (the "SEC Rule "), the City elects to treat the Certificates are subject to the limited continuing disclosure under paragraph (d)(2) of the SEC Rule. Section 8. Defeasance. When all Certificates and all interest thereon, have been discharged as provided in this section, all pledges, covenants and other rights granted by this resolution to the holders of the Certificates will cease, except that the pledge of the full faith and credit of the City for the prompt and full payment of the principal of and interest on the Certificates will remain in full force and effect. The City may discharge all Certificates which are due on any date by depositing with the Registrar on or before that date a sum sufficient for the payment thereof in full. If any Certificate should not be paid when due, it may nevertheless be discharged by depositing with the Registrar a sum sufficient for the payment thereof in full with interest accrued to the date of such deposit. (The remainder of this page is intentionally left blank.) 4416700 NMI CR100 -15 9 The motion for the adoption of the foregoing resolution was duly seconded by Member , and upon vote being taken thereon, the following voted in favor thereof: Mayor Guenthner, Councilor Asleson, Councilor Cossette, Councilor Lynch, and Councilor Thomas and the following voted against the same: None whereupon said resolution was declared duly passed and adopted. 4416700 NMI CR100 -15 10 EXHIBIT A EQUIPMENT City of Corcoran Equipment Purchases Capital Items Capital Outlay Yr2014 Yr2015 Total 2 squad replacement $80,000 $80,000 Support & Protection Equipment $7,500 $7,500 1 squad replacement $35,000 $35,000 Support & Protection Equipment $13,500 $13,500 Tractor (Replaces 6420- purchased in 2005) $56,000 $56,000 Utility Tractor $15,150 $15,150 Front Mount Mower $38,000 $38,000 Floor Sweeper $21,000 $21,000 Overhead Crane $50,000 $50,000 Vehicle Lift $50,000 $50,000 Welding Hood $10,000 $10,000 Pickup $32,000 $32,000 Trailer $9.000 $9,000 Client Computer Replacement $6,500 $6,500 Total $334,150 $89,500 $423,650 4416700 MNI CR100 -15 A -1 EXHIBIT B FORM OF CERTIFICATE No. R- UNITED STATES OF AMERICA STATE OF MINNESOTA COUNTY OF HENNEPIN GENERAL OBLIGATION EQUIPMENT CERTIFICATE OF INDEBTEDNESS, SERIES 2014A Date of Rate Maturity Original Issue CUSIP May 15,20 May 15, 2014 Registered Owner: Cede & Co. The City of Corcoran, Minnesota, a duly organized and existing municipal corporation in Hennepin County, Minnesota (the "City "), acknowledges itself to be indebted and for value received promises to pay to the Registered Owner specified above or registered assigns, the principal sum of $ on the maturity date specified above, with interest thereon from the date hereof at the annual rate specified above, payable May 15 and November 15 in each year, commencing May 15, 2015, to the person in whose name this Certificate is registered at the close of business on the last day (whether or not a business day) of the immediately preceding month. The interest hereon and, upon presentation and surrender hereof, the principal hereof are payable in lawful money of the United States of America by check or draft by Northland Trust Services, Inc., Minneapolis, Minnesota, as Registrar, Paying Agent, Transfer Agent and Authenticating Agent, or its designated successor under the Resolution described herein. For the prompt and full payment of such principal and interest as the same respectively become due, the full faith and credit and taxing powers of the City have been and are hereby irrevocably pledged. The City may elect on May 15, 2019, and on any day thereafter to prepay Certificates due on or after May 15, 2020. Redemption may be in whole or in part and if in part, at the option of the City and in such manner as the City will determine. Prepayments will be at a price of par plus accrued interest. The Certificates maturing on May 15, 2019 and May 15, 2024, shall hereinafter be referred to collectively as the "Term Certificates." The principal amounts of the Term Certificates subject to mandatory sinking fund redemption on any date may be reduced through earlier optional redemptions, with any partial redemptions of the Term Certificates credited against future mandatory sinking fund redemptions of such Term Certificates in such order as the City shall determine. The Term Certificates are subject to mandatory sinking fund redemption and shall be redeemed in part by lot at par plus accrued interest on the sinking fund installment dates and in the principal amounts as follows: 4416700 MNI CR100 -15 B -1 Sinkiniz Fund Installation Date Principal Amount Mav 15. 2019 Term Certificates 2015 $40,000 2016 41,000 2017 42,000 2018 42,000 2019 (maturity) 43,000 Mav 15. 2024 Term Certificates 2020 $44,000 2021 45,000 2022 47,000 2023 48,000 2024 (maturity) 50,000 The specific Term Certificates to be redeemed will be selected by lot by the Registrar. All prepayments will be at a price of par plus accrued interest. The City Council has designated the issue of Certificates of which this Certificate forms a part as "qualified tax - exempt obligations" within the meaning of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended (the "Code ") relating to disallowance of interest expense for financial institutions and within the $10 million limit allowed by the Code for the calendar year of issue. This Certificate is one of an issue in the aggregate principal amount of $442,000 all of like original issue date and tenor, except as to number, maturity date, and interest rate, all issued pursuant to a resolution adopted by the City Council on April 10, 2014 (the "Resolution "), for the purpose of providing money to defray expenses incurred or to be incurred in purchasing various items of capital equipment, pursuant to and in full conformity with the home rule charter of the City and the Constitution and laws of the State of Minnesota, including Minnesota Statutes, Chapter 475 and Sections 412.301 and 410.32, and the principal hereof and interest hereon are payable primarily from ad valorem taxes as set forth in the Resolution to which reference is made for a full statement of rights and powers thereby conferred. The full faith and credit of the City are irrevocably pledged for payment of this Certificate and the City Council has obligated itself to levy additional ad valorem taxes on all taxable property in the City in the event of any deficiency, which taxes may be levied without limitation as to rate or amount. The Certificates of this series are issued only as fully registered Certificates in denominations of $1,000 or any integral multiple thereof of single maturities. As provided in the Resolution and subject to certain limitations set forth therein, this Certificate is transferable upon the books of the City at the principal office of the Registrar, by the registered owner hereof in person or by the owner's attorney duly authorized in writing, upon surrender hereof together with a written instrument of transfer satisfactory to the Registrar, duly executed by the registered owner or the owner's attorney; and may also be surrendered in exchange for Certificates of other authorized denominations. Upon such transfer or exchange the City will cause a new Certificate or Certificates to be issued in the name of the transferee or registered owner, of the same aggregate principal amount, bearing interest at the same rate and maturing on the same date, subject to reimbursement for any tax, fee or governmental charge required to be paid with respect to such transfer or exchange. The City and the Registrar may deem and treat the person in whose name this Certificate is registered as the absolute owner hereof, whether this Certificate is overdue or not, for the purpose of 4416700 MNI CR100 -15 B -2 receiving payment and for all other purposes, and neither the City nor the Registrar will be affected by any notice to the contrary. IT IS HEREBY CERTIFIED, RECITED, COVENANTED AND AGREED that all acts, conditions and things required by the home rule charter of the City and the Constitution and laws of the State of Minnesota to be done, to exist, to happen and to be performed preliminary to and in the issuance of this Certificate in order to make it a valid and binding general obligation of the City in accordance with its terms, have been done, do exist, have happened and have been performed as so required, and that the issuance of this Certificate does not cause the indebtedness of the City to exceed any constitutional, statutory or charter limitation of indebtedness. This Certificate is not valid or obligatory for any purpose or entitled to any security or benefit under the Resolution until the Certificate of Authentication hereon has been executed by the Registrar by manual signature of one of its authorized representatives. IN WITNESS WHEREOF, the City of Corcoran„ Minnesota, by its City Council, has caused this Certificate to be executed on its behalf by the facsimile or manual signatures of the Mayor and City Administrator and has caused this Certificate to be dated as of the date set forth below. Dated: May 15, 2014 Mayor acsimile CITY OF CORCORAN, MINNESOTA acsimile City Administrator CERTIFICATE OF AUTHENTICATION This is one of the Certificates delivered pursuant to the Resolution mentioned within. NORTHLAND TRUST SERVICES, INC. By Authorized Representative ABBREVIATIONS The following abbreviations, when used in the inscription on the face of this Certificate, will be construed as though they were written out in full according to applicable laws or regulations: 4416700 MNI CR100 -15 B -3 TEN COM -- as tenants in common TEN ENT -- as tenants by entireties JT TEN -- as joint tenants with right of survivorship and not as tenants in common UNIF GIFT MIN ACT Custodian (Cult) (Minor) under Uniform Gifts or Transfers to Minors Act, State of Additional abbreviations may also be used though not in the above list. ASSIGNMENT For value received, the undersigned hereby sells, assigns and transfers unto the within Certificate and all rights thereunder, and does hereby irrevocably constitute and appoint attorney to transfer the said Certificate on the books kept for registration of the within Certificate, with full power of substitution in the premises. Dated: Notice: The assignor's signature to this assignment must correspond with the name as it appears upon the face of the within Certificate in every particular, without alteration or any change whatever. Signature Guaranteed: NOTICE: Signature(s) must be guaranteed by a financial institution that is a member of the Securities Transfer Agent Medallion Program ( "STAMP "), the Stock Exchange Medallion Program ( "SEMP "), the New York Stock Exchange, Inc. Medallion Signatures Program ( "MSP ") or other such "signature guarantee program" as may be determined by the Registrar in addition to, or in substitution for, STAMP, SEMP or MSP, all in accordance with the Securities Exchange Act of 1934, as amended. The Registrar will not effect transfer of this Certificate unless the information concerning the assignee requested below is provided. Name and Address: 4416700 MNI CR100 -15 B -4 (Include information for all joint owners if this Certificate is held by joint account.) Please insert social security or other identifying number of assignee PROVISIONS AS TO REGISTRATION The ownership of the principal of and interest on the within Certificate has been registered on the books of the Registrar in the name of the person last noted below. Date of Registration Registered Owner Cede & Co. Federal ID #13- 2555119 441670v1 MNI CR100 -15 B -5 Signature of Officer of Re isg tray EXHIBIT C TAX LEVY SCHEDULE YEAR * TAX LEVY 2015 $53,193.00 2016 53,508.00 2017 53,804.63 2018 53,032.88 2019 53,311.13 2020 53,571.00 2021 53,235.00 2022 53,917.50 2023 53,487.00 2024 54,075.00 * Year tax levy collected. 441670v1 MNI CR100 -15 C_1 STATE OF MINNESOTA ) COUNTY OF HENNEPIN ) SS. CITY OF CORCORAN ) I, the undersigned, being the duly qualified and acting City Administrator of the City of Corcoran, Minnesota (the "City"), do hereby certify that I have carefully compared the attached and foregoing extract of minutes of a regular meeting of the City Council of the City held on April 10, 2014, with the original minutes on file in my office and the extract is a full, true and correct copy of the minutes insofar as they relate to the issuance and sale of the City's General Obligation Equipment Certificates of Indebtedness, Series 2014A, in the aggregate principal amount of $442,000. WITNESS My hand officially as such City Administrator and the corporate seal of the City this day of April, 2014. City Administrator Corcoran, Minnesota (SEAL) 441670v1 MNI CR100 -15 STATE OF MINNESOTA CERTIFICATE OF COUNTY AUDITOR/TREASURER AS TO COUNTY OF HENNEPIN TAX LEVY AND REGISTRATION I, the undersigned County Auditor /Treasurer of Hennepin County, Minnesota, hereby certify that a certified copy of a resolution adopted by the governing body of the City of Corcoran, Minnesota (the "City "), on April 10, 2014, levying taxes for the payment of the City's General Obligation Equipment Certificates of Indebtedness, Series 2014A, issued in the aggregate principal amount of $442,000 and dated May 15, 2014, has been filed in my office and said Certificates have been entered on the register of obligations in my office and that such tax has been levied as required by law. WITNESS My hand and official seal this day of , 2014. County Auditor /Treasurer Hennepin County, Minnesota (SEAL) Deputy 4416700 MNI CR100 -15 City of Corcoran Debt Service by Bond/Year Existing Bonds* Bankwest 2006 (Certificate) Farmers 2006 (Certificate) Northland Trust 2008 (Certificate) Carroll County 2004 (PD Facility) Ban kwest 2010 Farmers 2010 Northland Trust 2012A Northland Trust 2012B (Public Works) Total Due on Existing debt Estimated Future Bonds* Certificates 2014 Certificates 2016 Certificates 2018 Certificates 2020 Certificates 2022 Total Expected Debt Service YEAR YEAR 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 $ 70,400 $ 72,006 $ 50,960 $ 11,972 $ 70,400 $ 72,006 $ 50,960 $ 11,972 $ 103,761 $ 100,961 $ 58,161 $ 76,761 $ 99,661 $ 100,219 $ 99,614 $ 99,888 $ 41,404 $ 40,930 $ 41,412 $ 40,828 $ 41,178 $ 20,440 $ 9,753 $ 30,044 $ 30,492 $ 30,916 $ 30,329 $ 30,730 $ 29,911 $ 29,864 $ 30,758 $ 30,593 $ 9,753 $ 30,044 $ 30,492 $ 30,916 $ 30,329 $ 30,730 $ 29,911 $ 29,864 $ 30,758 $ 30,593 $ 44,815 $ 44,555 $ 44,295 $ 44,035 $ 43,775 $ 43,275 $ 42,775 $ 42,275 $ 46,575 $ 45,788 $ 74,166 $ 98,888 $ 138,488 $ 137,688 $ 176,488 $ 160,038 $ 218,137 $ 220,588 $ 237,788 $ 234,787 $ 236,738 $ 238,587 $ 285,965 $ 305,408 $ 261,582 $ 321,497 $ 346,114 $ 364,099 $ 342,796 $ 379,972 $ 263,040 $ 322,428 $ 324,048 $ 284,363 $ 280,575 $ 236,738 $ 238,587 $ 53,193 $ 53,508 $ 53,805 $ 53,033 $ 53,311 $ 53,571 $ 53,235 $ 53,918 $ 53,487 $ 54,075 $ 64,000 $ 64,000 $ 64,000 $ 64,000 $ 64,000 $ 64,000 $ 64,000 $ 64,000 $ 66,000 $ 66,000 $ 66,000 $ 66,000 $ 66,000 $ 66,000 $ 68,000 $ 68,000 $ 68,000 $ 68,000 $ 70,000 $ 70,000 $ 300,263 $ 320,679 $ 274,661 $ 337,572 $ 363,420 $ 438,156 $ 416,119 $ 522,665 $ 399,077 $ 531,026 $ 532,999 $ 562,377 $ 559,117 $ 586,136 $ 588,695 STAFF REPORT Document No. 11 b. Council Meeting: April 10, 2014 Prepared By: Brad Martens Topic: Strategic Goal Work Plan Action Required: Discussion Summary: On March 8, 2014 the City Council held a workshop to establish a mission and vision for the organization. As part of that workshop a list of six strategic goals was also created. Staff was directed to put a plan together to accomplish those strategic goals. A draft Strategic Goal Work Plan is attached. Staff would like the City Council to review the work plan and provide staff with comments on the plan. Financial /Budget: N/A Options: N/A Recommendation: N/A Council Action: Provide feedback on the draft Strategic Goal Work Plan. Attachments: 1. Strategic Goal Work Plan City of Corcoran Strategic Goal Work Plan GOAL: Improve communication with the public ASSIGNMENT DEADLINE ASSIGNED TO: COMMENTS: Investigate the opportunity for the website to host a blog May 31, 2014 City Administrator Workshop held March 8, 2014 Inestigate the opportunity and costs associated with video recording Council meetings to host on website May 31, 2014 IT Increase communications budget for 2015 December 31, 2014 City Council, City Administrator City Council approval /adoption May 31, 2014 City Council, City Administrator Items incorporated into the website June 30, 2014 Admin. Supt /Payroll & Benefits Coord. Article in the summer newsletter June 1, 2014 City Administrator GOAL: Develop mission, vision, and values statements and a goals program ASSIGNMENT DEADLINE ASSIGNED TO: COMMENTS: Hold initial work shop to draft statements March 15, 2014 City Council, City Administrator Workshop held March 8, 2014 Staff to revise statements and present to City Council March 31, 2014 City Administrator City Council to revise statements April 31, 2014 City Council City Council approval /adoption May 31, 2014 City Council, City Administrator Items incorporated into the website June 30, 2014 Admin. Supt /Payroll & Benefits Coord. Article in the summer newsletter June 1, 2014 City Administrator GOAL: Strengthen the City's commissions ASSIGNMENT DEADLINE ASSIGNED TO: COMMENTS: Review Applicable Ordinances May 31, 2014 City Administrator Recommend Ordinance changes to City Council June 30, 2014 City Administrator Complete Ordinance U date July 31, 2014 City Administrator Revise Commissioner Orientation packet August 31, 2014 City Administrator, Staff Liaisons Hold Commissioner training session December 31, 2014 City Council, City Administrator City of Corcoran Strategic Goal Work Plan GOAL: Enhance staff to prepare for and respond to the City's growth ASSIGNMENT DEADLINE ASSIGNED TO: COMMENTS: Review and update Job Descriptions May 31, 2014 City Administrator Evaluate staffing gaps and organizational needs May 31, 2014 City Administrator, PS Director, PW Supt. Present staffing proposal to City Council June 30, 2014 City Administrator, PS Director, PW Supt. Establish a training Ian for the Public Works Dept. July 31, 2014 Public Works Superintendent Incorporate staffing proposal into 2015 budget December 31, 2014 City Council, City Administrator GOAL: Address the City's infrastructure needs ASSIGNMENT DEADLINE ASSIGNED TO: COMMENTS: Assess quality of street infrastructure September 30, 2014 City Clerk Develop a pavement improvement plan October 31, 2014 City Council, City Administrator Adopt a pavement improvement and assessment plan December 31. 2014 City Clerk Approve funding mechanism for improvements December 31. 2014 City Clerk Design and approve first project March 31, 2015 GOAL: Implement the City's utilities process ASSIGNMENT DEADLINE ASSIGNED TO: COMMENTS: Meet with surrounding communities, learn best practices Ongoing City Clerk Approve applicable Ordinances May 31, 2014 City Council, City Administrator Choose software (payment) June 30, 2014 City Clerk Train staff on procedures Prior to first billing City Clerk STAFF REPORT Document No. 11 c. Council Meeting: April 10, 2014 Prepared By: Brad Martens Topic: Park Dedication Ordinance Update Request Action Required: Approval Summary: While reviewing the Park Dedication Ordinance staff has recognized the need for several updates to the Ordinance. Staff is requesting City Council direction to begin the process to update the Ordinance. This item will come to the City Council for final approval. A draft updated Ordinance is attached. Financial /Budget: The 2014 budget includes $50,000 for planning expenditures. The update of the Park Dedication Ordinance can be completed without additional budget allocations. Options: 1. Direct staff to update the Park Dedication Ordinance. 2. Do not update the Park Dedication Ordinance. Recommendation: Direct staff to update the Park Dedication Ordinance. Council Action: Direct staff to update the Park Dedication Ordinance. Attachments: 1. Landform Park Ordinance Update Proposal 2. Proposed Park Dedication Ordinance updates As development within the City increases, it has become clear that there are a number of changes needed to the park dedication ordinance, specifically: Density. In 2013, the City revised the ordinance definitions regarding density to create new definitions for "Density, Net (Pre - Development) ", which will be used to calculate fees for park dedication and trunk lateral area charges (TLAC) and "Density, Net (Post - Development)", which would be used for the purpose of calculating density for the Metropolitan Council density goals. The park dedication ordinance should be updated to reflect this new definition. 2. Trails. The park dedication ordinance states that developers are responsible for dedicating easement for trails that are shown on the Comprehensive Plan and they will receive park dedication credit for the net acreage of required easements. The ordinance also states that "As part of their development contract or site plan approval responsibilities, owners and developers shall be responsible for making certain improvements to the developments for park, playground, trail and public open space purposes, including, but not limited to, finished grading and ground cover for all park, playground, trail and public open spaces within their developments. No credit toward the required dedication shall be given for this work." The ordinance does not require the developer to pave the trails. City staff recommends that the ordinance be revised to require pavement by the developer with the plat. The City Attorney opines that this can be required by ordinance. 3. Park Dedication Fees. Staff recommends revisiting the formula that was used to establish the park dedication fees in 2011. While the formula and the basis for the fees were well- thought -out and legally defensible, the fees were based on the assumption that the City would pave the trails and assumptions about land values that may no longer be valid. If the City will require developers to pave trails, then the park dedication fees must be reduced to reflect this change. Furthermore, we have heard from developers that the assumptions about land values are very high and this is reflected in recent appraisals done by the City. Again, if the land values are reduced, the formula will be revised and the amount of required park dedication will be reduced. At the time the fees were adopted, staff recommended reviewing the fees annually and while it has only been a little more than two years since adoption, it would be appropriate to revisit the issues again. Landform , SensiblyGreen and Site to Finish® are registered service marks of Landform Professional Services, LLC. 1 Staff recommends the following process and assumes that the work as outlined above can be completed for approximately $2,500 - 3,500 *, which could be taken out of the existing planning budget. Staff suggests the following work plan: 1. Staff prepares draft updates and summary memo for City Council direction. City Council should provide direction and order a public hearing at the Planning Commission (1 meeting April 27th) 2. Staff will present the draft (with any modifications directed by the City Council) to the Parks and Trails Commission for consideration and recommendation. (1 meeting -May 20th) 3. Hold a public hearing at the Planning Commission (1 meeting -June 5th) 4. City Council adoption (1 meeting -June 26th) I recommend that the Council take action to direct staff to prepare these Ordinance Amendments. Next Steps Additionally, staff recommends that the City Council consider developing park dedication policies to address trail maintenance, park development and maintenance, etc. The City Attorney has opined that maintenance of all public park facilities, including trails, should be maintained by the City of Corcoran and a policy for maintenance should be established. We recommend gathering example policies from other communities and preparing a draft policy for Council consideration. While there is no urgency to this matter, it becomes increasingly important as development occurs and park land and trails easements are being deeded to the City. Finally, the Schendel discussion has once again triggered discussions about the ultimate plans for the existing City park and potential future parks (including the Roehlke property and the two public parks to be dedicated with the Lennar project). The City should undertake a master planning effort to define the issues and conceptually plan these parcels. This will help the City create a capital improvement plan for these parks and assist in the City's decision making process. When the City Council is prepared to take on these additional action items, I would be happy to discuss options with you and the Council and prepare a work plan. MEMORANDUM Attachment A SECTION 955 - PARK DEDICATION 955.010 - Statutory Authorization, Findings of Fact and Statement of Purpose Subd. 1. Statutory Authorization. Minnesota Statutes Section 462.358.Subd.2b provides that municipal subdivision regulations may require that a reasonable portion of any proposed subdivision be dedicated to the public or preserved for conservation purposes or for public use as parks, playgrounds, trails, wetlands, or open space, and that the municipality may alternatively accept an equivalent amount in cash based upon the undeveloped land value. Subd. 2. Findings of Fact. The City Council finds that: A. The preservation and development of parks, playgrounds, trails and open space areas within the City are essential to maintaining a healthy and desirable environment for residents and persons employed within the City. The presence of parks, trails and open space amenities also enhances the value and attractiveness of residential and commercial /industrial developments to landowners, developers, purchasers, employers, and employees. The City must not only provide for its present citizens, but it must also provide for the future. B. New developments place a burden upon the City's parks and open space system. New facilities must be developed concurrently with development in order to provide the desired level of service and the quality of the environment for all. Therefore, new developments shall be required to contribute toward the City's park system in rough proportion to the relative burden they will place upon the park system. C. The City Council recognizes that the need for such parks, trails, and public open spaces is directly related to the density and intensity of population and development permitted and allowed in the City. Urban development results in increased population, increased intensity of use and greater demands for such public areas and facilities. D. Residential development of land will create approximately ninety -five (95) percent of the need for park and recreational land and facilities within the City. E. Commercial /industrial development of land will create approximately five (5) percent of the need for park and recreational land and facilities within the City. F. Development of land for schools, religious institutions or other non - profit organizations may create additional demand on the City's park and recreational land and facilities. The City may create partnerships with Attachment A these organizations that foster cooperative use of school, non - profit and park properties for recreational activities. 955.020 - Required Dedication Subd. 1. Dedication of Land or Cash A. Pursuant to Minnesota Statutes Section 462.358, Subd. 2b, the City requires all subdividers as a prerequisite to approval of a final subdivision plat, land division or development of any land previously divided by plat, metes or bounds or any other means, which has not provided park dedication, to convey to the cityCity or dedicate to the public use for park, playground, open space, or trail a reasonable portion of the land being platted, divided, or developed as hereinafter specified. The portions to be dedicated will be approved by the City; or in lieu thereof the subdivider shall at the option of the cityCU pay to the cityCity, for use in the acquisition or development of public parks, playgrounds, or in debt retirement in connection with land previously acquired for such public purposes, an equivalent amount in cash based upon the undeveloped land value. Park Dedication is only due in cases where additional new parcels are created. Park dedication would not be due in situations where a replat or lot line adjustment is required to modify lot boundaries without creating any additional lots. B. The form of contribution (cash, land, or any combination thereof) shall be decided by the City Council based upon need and conformance with the comprehensive plan. Subd. 2. Administrative Procedures. The City Council shall establish such administrative procedures as they may deem necessary and required to implement the provisions of this chapter. Subd. 3. Parks and Trails Commission Recommendation. A. The Parks and Trails Commission shall, in each case, recommend to the City Council the total area and location of such land that the Parks and Trails Commission feels should be so conveyed or dedicated within the development for the above public purposes. These recommendations shall be based on the recommendations included in the City parks and trails plan. B The Parks and Trails Commission shall review the preliminary plat and recommend to the Planning Commission and City Council the total area and location of the land the Park and Trails Commission determines should be dedicated for park use. The Park and Trails Commission shall 2 Attachment A provide its recommendation, prior to the time that the Planning Commission completes its public hearings on the preliminary plate the preliminary plat and re` ommenrl to the -Planning Commission the total area and location of the land the Darla and Trails Comm issinn deter-mines should be dedicated for park use. The Darks and Trails Commission shall present these recemmenllations to the Dlanninrr Commission and City Council C. In those instances where the Parks and Trails Commission concludes that a cash equivalency payment should be made by the applicant or owner in lieu of dedication of land, the Parks and Recreation Commission shall recommend to the Planning Commission the percentage of the total park dedication requirement to be paid to the City in cash. 111). In the event that review at a regular meeting of the Parks and Trails Commission would result in a delay in the review and approval process so that the time limitations of Minnesota Statutes Section 462.358 may not be met, the requirement of review by the Parks and Trails Commission may be waived by either the applicant or by the City Council at the time of its review of the application. Subd. 4. Standards for Determination. A. The Parks and Trails Commission shall develop and recommend to the City Council for adoption standards and guidelines for determining which portion of each such development should reasonably be required to be conveyed or dedicated. Such standards and guidelines may take into consideration the zoning classification to be assigned to the land to be developed, the particular use proposed for such land, amenities to be provided, and factors of density and site development as proposed by the subdivider. The Parks and Trails Commission shall further recommend changes and amendments from time to time to such standards and guidelines to reflect changes in the usage of land which may occur, changes in zoning classification and concepts and changes in planning and development concepts that relate to the development and usages to which land may be put. B. The Parks and Trails Commission shall develop and recommend standards for design and construction of public parks, trails, and open space areas in the c"yC. These standards shall be included in the parks and trails plan. Subd. 5. Dedicated Land Requirements. Any land to be dedicated as a requirement of this chapter shall be reasonably adapted for the above public purposes. 3 Attachment A Factors used in evaluating the adequacy of proposed dedication areas shall include size, shape, topography, drainage, geology, tree cover, rare species and other significant wildlife habitats, access, and location. Subd. 6. Mini-o Area of Dedicated Land. Subdividers shall be required to dedicate to the ctyCity for park, trail, playgr -oun ,_ openand open space and other- r'�'� minimum purposes as a tha the percentage of net land area or equivalent market value in cash as set ouidentified below: Residential land uses dedication requirements: Land Use Category based on the Units per acre Percentage of land or Comprehensive Plan equivalent market value in cash Rural /Ag Residential Less than 3 100/0 Low Density Residential 335 11% Medium-Density Residential 6 -8 12% Mixed Residential 8 -10 13% High - Density Residential and 10+ 14% Mixed -Use Commercial and Industrial N LA *For- puFposes of park dedication, density shall be rounded down to nearest whole numben FoF example a development at 8.5 units per acre would be Fequired to pay 14% park dedieat-iefi7 A. A. City Council may identify a maximum park dedication fee per residential unit. The subdivider shall .pay the lesser of the per unit fee or the equivalent cash market value calculated using the table above for residential land use dedication requirements shall the cash in lieu of land payment exceed $6,000 pee r-esi,ae tiny Wit. B B. City Council shall review park dedication fee requirements periodically 14— maximum ,ash in Dieu of land payment at yeast every 2 years, to ensure that the required fee remains consistent with park and trail system development costs. 4 Attachment A C. G. Commercial and industrial land uses: Dedication requirement is five percent (5 %) of land or equivalent market value in cash. inn event shall the cash in pie of land payment exceed $n. 500 nor aeFe of land nropese for development D. Developments that include memory care and assisted living units shall apply the commercial rate to the percentage of memory care and /or assisted living units that are in the project, multiplied by the project net acres. E. P. Schools, religious institutions and other non - profit organizations: Dedication requirement shall be determined by the City Council based on discussion with the School District or non- profit agency. Recommendations will be based on anticipated use of City park facilities by the school or organization, and shall consider agreements for cooperative use of school recreational facilities. F. E.Determination of Fair Market Value. To determine the fair market value of the undeveloped land, the Developer shall submit a current* appraisal at the time of preliminary plat application. The c#yCity will-ma v then obtain a review appraisal as a validation of the Developer's appraisal. If staff and the Developer are unable to agree on fair market value, the City Council will make the determination of fair market value. G. F. Designated On Official Map or Comprehensive Land Use Plan. Where a proposed park, playground, trail or open space area indicated in the e"City park and trail plan or comprehensive plan is located in whole or in part within a proposed subdivision, all or part of the proposed public site shall be designated as such and should be dedicated to the c"City, based on the area of land dedication required by this ordinance. H. G. Deviation from Required Dedication._ The dedication requirements based on the development's proportional share of the City park system are presumptively appropriate. Wetlands and Ponding Areas. Existing wetlands drainage ways accepted by the c"City shall not be considered in the parkland and /or cash contribution to the city. ty. Subd. 7. Land Dedication /Payment of Fees 5 Attachment A A. Land Dedication. When land is to be dedicated to satisfy the park dedication requirement, separate lots or outlots shall be indicated on the plat drawings for the area(s) to be dedicated. Permanent trail easements may be allowed for dedication of trail corridors shown on the Parks and Trails Plan. Such lots, outlots or easements shall be deeded to the City prior to the issuance of any building permits within the plate developeF shall be Fespensible foy! finished grading, ground- P-A-ver-and constFuc ion of tF ils in all lands to bededicated to the r'o- er-l"ttit toward the r-equiFed dedication shall be given for- this Nvork, exeept that A-. B. Installation of Improvements. As Dart of their development contract or site plan approval responsibilities, owners and developers shall be responsible for making certain improvements to the developments for park, playground, trail and public open space purposes, including, but not limited to, finished grading and ground cover for all park, playground, trail and public open spaces within their developments. No credit toward the required dedication shall be given for this work. B-. C. Cash fee. When a cash fee is to be paid in lieu of land dedication, the payment of such fee shall be required as follows: For residential developments, the fee shall be paid prior to the City's release of the signed final plat mylars for recording with Hennepin County. 2. For commercial and industrial developments the fee shall be paid prior to issuance of any building permits within the subdivision. 3. Park dedication is required for all newly created lots or parcels. 4. In plats that include outlots for future development, the subdivider may pay to the City 1) the development's proportional share for the entire subdivision, including the outlots, or 2) the development's proportional share excluding such outlots, providing that the park dedication requirement shall be satisfied when such outlots are replatted. Subd. 8. Credit for Private Parks A. Standards for Credit. At the City Council's discretion, Park dedication credit may be given where private parks and facilities are provided in a proposed subdivision, and such space is to be privately owned and maintained by the future residents of the subdivision. Credit maybe [1 Attachment A considered when the City Council finds it is in the public interest to do so, and that the following standards are met: Such credit may be given only for park areas within the proposed subdivision that are designed on the Parks and Trails Map as Neighborhood Parks. 2. The facilities proposed for the private parks and facilities shall be in substantial accordance with the provisions of the Parks and Trails Plan, and approved by the City Council. 3. In no circumstances shall such credit for private facilities exceed 20 percent of the amount required to be dedicated to the public under this chapter. The council and Parks Commission will consider the proportion of neighborhood park needs provided by the proposed facility, and the proportion of new neighborhood residents to be served by the facility in determining the credit to be given for private park facilities. 4. Yards, court areas, setbacks and other open space required to be maintained by the zoning ordinance shall not be included in the computation of such private open space. S. The private ownership and maintenance of the parks is adequately provided for by written agreement. 6. The private parks are restricted for park and recreation purposes by recorded covenants that run with the land in favor of the future owners of property within the subdivision and which cannot be modified without the written consent of the City Council. 7. The proposed private parks are reasonably adaptable for use for park or recreation purposes, taking into consideration such factors as size, shape, topography, geology, drainage, access, and location of the proposed facilities. Subd. 9. Park Fund. A. Purpose of Park Fund. Cash payments shall be placed by the City in a special park fund and used only for the acquisition and development of land for parks, trails, playgrounds, public open space; development of existing park and playground sites, public open space; and debt retirement in connection with land previously acquired for park purposes. B. Annual Financial Report. Each year, the Parks and Trails Commission shall present to the council, in such detail as the council shall require, its 7 Attachment A estimate of the financial needs of the Parks and Trails Commission for the ensuing fiscal year. C. Gifts and Donations. The Parks and Trails Commission is authorized to receive gifts, devises, bequests, endowments, or other donations of money and property on behalf of the City. All moneys received shall be deposited in the Park Fund. (Ord. 196, passed 06- 24 -04, Ord. 223, passed 08- 11 -05) M City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2014 -17 Motion By: Seconded By: A RESOLUTION AWARDING SEAL COATING CONTRACT WHEREAS, pursuant to quotes and bids sought for 2014 Seal Coating street maintenance materials for various streets within the City, bids and quotes were received, opened, and tabulated according to law; and WHEREAS, the following quotes were received: April 10, 2014 l ld. CONTRACTOR TRAP ROCK (TN) GRANITE (TN) BITUMINOUS (GL) PAVEMENT MARKERS Allied Blacktop $57.00 $57.00 $3.80 $2.00 Pearson Bros No Bid $45.00 $3.29 $3.50 BE IT RESOLVED that Pearson Bros. Inc. has been identified as the lowest responsible bidder; THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF CORCORAN, MN: That the Mayor and Clerk are hereby authorized and directed to enter into contract with above identified responsible bidder in the name of the City of Corcoran for the 2014 street maintenance materials. VOTING AYE ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 10th day of April 2014. ATTEST: Jeanie Heinecke — City Clerk Kenneth Guenthner - Mayor Page 1 of 1 City Seal City of Corcoran April 01, 2014 County of Hennepin State of Minnesota RESOLUTION NO. 2014 -16 Ile. Motion By: Seconded By: A RESOLUTION AWARDING 2014 ASPHALT MAINTENANCE CONTRACTS WHEREAS, pursuant to bids and quotes sought for 2014 street maintenance materials for various streets within the City, bids and quotes were received, opened, and tabulated according to law; and WHEREAS, the following bids were received for Asphalt Maintenance Pick Up at Plant Commercial Asphalt Co. $49.15 GMH Asphalt Corp No Bid Omann Brothers Inc No Bid BE IT RESOLVED that Commercial Asphalt Co. has been identified as the lowest responsible bidder for product picked up at the plant; in the event Commercial Asphalt Co. is unable to provide plant pick up on the dates required by Corcoran Public Works, the next lowest bidder will be used. Delivered to Site of Road Work Commercial Asphalt Co. No Bid GMH Asphalt Corp No Bid Omann Brothers Inc No Bid BE IT RESOLVED that no contractor has been identified as the lowest responsible bidder for product delivered to site. Placed on City Streets Commercial Asphalt Co. No Bid GMH Asphalt Corp $62.70 Omann Brothers Inc $58.50 BE IT RESOLVED that Omann Brothers Paving has been identified as the lowest responsible bidder for product placed on city streets; in the event Omann Brothers Paving is unable to provide placement on city streets on the dates required by Corcoran Public Works, the next lowest bidder will be used. THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF CORCORAN, MN: Page 1 of 2 City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2014 -16 April 01, 2014 11 e. That the Mayor and Clerk are hereby authorized and directed to enter into contracts with above identified responsible bidders in the name of the City of Corcoran for the 2014 street maintenance materials. VOTING AYE ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 10th day of April 2014. ATTEST: Jeanie Heinecke — City Clerk Kenneth Guenthner - Mayor Page 2 of 2 City Seal