HomeMy WebLinkAbout2014-02-18 - Parks & Trails Agenda PacketAgenda
Corcoran Parks and Trails Commission
February 18, 2014 - 7:00 PM
1. Call to Order/ Roll Call
2. Pledge of Allegiance
3. Agenda Approval
a. Agenda
b. Minutes 01/21/2014*
4. Open Forum
5. Presentations
6. Reports /Information
a. Active Corcoran Planning Applications*
7. Old /Unfinished Business
a. January 21, 2014 Open Forum Request*
8. New Business
a. Meeting Conduct*
b. 2014 Tree Giveaway*
c. 2014 Agenda Planning*
9. Subcommittee & Miscellaneous Reports
a. City Council Liaison — Mayor Guenthner
b. Athletic Association
c. Park Dedication Fund*
10. Other Business
11. Announcements
12. Adjournment
*Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by
Door.
Minutes
Corcoran Parks and Trails Commission
January 21, 2014
7:00 PM
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The Corcoran Parks and Trails Commission met on January 21, 2014, at City Hall in
Corcoran, Minnesota. Present were, Commissioners Anderson, Tessmer, Nybo, Dale,
Meister and Student Commissioner Monzo.
Also present were City Administrator Martens, Administrative Support /Payroll and
Benefits Coordinator Jill Smith - Arens, and Council Liaison Cossette
Commissioner Anderson called the meeting to order at 7:00 pm
1. Call to Order
2. Pledge of Allegiance
3. Chairperson and Vice - Chairperson Election
a. Elect Chairperson and Vice - Chairperson for 2014
Motion: made by Nybo, seconded by Tessmer to elect Tom Anderson as Chairperson
Voting Aye: Anderson, Tessmer, Nybo, Dale, Meister (Motion carried 5:0)
Motion: made by Tessmer and seconded my Nybo to nominate Chad Robran as Vice
Chairperson
Voting Aye: Anderson, Tessmer, Nybo, Dale, Meister (Motion carried 5:0
4. Approval:
a. Agenda
Motion: made by Nybo, seconded by Meister to approve the agenda as presented and
add line item to 9d. Tree Sale
Voting Aye: Anderson, Tessmer, Nybo, Dale, Meister (Motion carried 5:0)
b. Minutes of 11 -19 -13
Motion: made by Dale, seconded by Nybo to approve the minutes as presented
Voting Aye: Anderson, Tessmer, Nybo, Dale, Meister (Motion carried 5:0)
5. Open Forum
Resident Karinn Schultz of 6519 Hunter Lane was present stating she was
representing the neighborhood on Hunter Lane and the Lennar development project.
Schultz spoke about the residents were not in favor of the trees being taken out and
replaced with sidewalks at the north of the Hunter Lane Neighborhood. She also
spoke that the residents of the neighborhood would like the trail connection proposed
on the east side of Hunter Road to be removed. Discussion continued with
suggestions of pros and cons of trails connecting the neighborhoods and that the
commission had put time and energy into the decision. Schultz was advised she
could come to Councils next open forum meeting.
Motion: made by Anderson and seconded by Meister that this topic could be
continued for discussion for other options by council.
Voting Aye: Anderson, Tessmer, Nybo, Dale, Meister (Motion carried 5:0)
6. Presentations - None
Minutes
Corcoran Parks and Trails Commission
January 21, 2014
7:00 PM
7. Reports /Information
a. Active Corcoran Planning Applications — No discussions
8. Old /Unfinished Business - None
9. New Business
a. Sketch Plan Review for "Corcoran Mini - Storage" at 19219 and 19235
County Road 10 (PID 25- 119 -23 -44 -0002 and 25- 119 -23 -44 -0003)
i. Comment on the proposed sketch plan
Greg Ebert presented a Sketch Plan to the Commission for a mini - storage
development. The Commission discussed changing the trail location from what
is shown on the comprehensive plan to the eastern edge of the property. It was
suggested to revisit the requirement for 20 foot easement on 8 foot trails.
b. Downtown Design Guidelines Subcommittee*
i. Appoint two members to subcommittee
Motion: made by Tessmar and seconded by Nybo to appoint Kevin Dale and
Chad Robran to the Downtown Design Guideline Subcommittee. Nybo states she
would step in if Robran could not.
Voting Aye: Anderson, Tessmer, Nybo, Dale, Meister (Motion carried 5:0)
c. Parks and Trails Commissioner Application — Jacqueline Klass*
Motion: made by Nybo and seconded by Tessmer to recommend the City
Council appoint Jacqueline Klass to the Parks and Trails Commission.
Voting Aye: Anderson, Tessmer, Nybo, Dale, Meister (Motion carried 5:0)
d. Tree Sale — Information was presented by Anderson for the upcoming 2014
annual tree sale. He was still looking into the types of trees available and pricing
and information would be put into the City's Spring Newsletter and website. For
ordering.
10. Subcommittee & Miscellaneous Reports
a. City Council Liaison — Update given by Councilor Cossette
b. Athletic Association — Update given by Kevin Dale
c. Park Dedication Fund
11. Other Business - None
12. Announcements - None
13. Adjourn
Motion: made by Dale and seconded by Meister to adjourn.
Voting Aye: Anderson, Tessmer, Nybo, Dale, Meister (Motion carried 5:0)
Meeting adjourned at 8:45 pm.
MEMORANDUM
DATE January 13, 2014
TO Brad Martens
Agenda Item
L A N D F O R M
From Site to Finish
105 South Fifth Street,
Suite 513
Minneapolis, MN 55401
CC City Council, Planning Commission, Parks & Trails Commission
FROM Kendra Lindahl, City Planner
RE Active Corcoran Planning Applications
The following is a summary of project status for current, active projects:
!to
Tel: 612 - 252 -9070
Fax: 612 - 252 -9077
www.landform.net
Site Plan and Variance for Maple Hill Estates Community Center) (City File 12 -022). The
landowner and the City received a CDBG grant to construct a new community center on land north of
the manufactured home park that is also owned by the park owner. This new building is in the process
of being designed. The building is likely to straddle a lot line or at minimum require a setback
variance. The survey has been completed and the site plan is currently being prepared. This item
was approved by the City Council on April 25th. The City and applicant have now decided to proceed
with a plat to create a separate lot to be owned by the city for the new community center and existing
park. On January 9th, staff was directed to proceed with the platting and we hope to have the public
hearing scheduled in March.
Rockford School District Ballfield Site Plan and Conditional Use Permit (and possible variance)
(city file 13 -023). Staff received an incomplete application last week and is working with the applicant
to complete the missing items to allow for an expedited review process for the new varsity baseball
field project. The Parks Commission reviewed this at their meeting on October 15th and a public
hearing at the Planning Commission on November 7th. On November 25th the City Council tabled this
item to allow the applicant and staff to try to address a number of issues. The 120 -day review period
ends on February 19, 2014.
3. Schendel Pre - Sketch Plan (City File 13 -030). The developer requested a discussion with the City
Council regarding 03.3 acre Schendel property located north of County Road 10 and west of County
Road 116. The Council reviewed this item and provided feedback at the December 12th meeting. The
development team and City staff will review options. The applicant has requested another Council
review to provide new information.
4. Ess Brothers Site Plan Amendment and Conditional Use Permit Amendment for an accessory
building at 9350 County Road (PID # 07- 119 -23 -43 -0004) (City File No. 13 -031) The applicant is
requesting approval for a 5,500 square feet detached, accessory building with 20 -foot sidewalls. This
item was reviewed by the Planning Commission at the January 2nd Public Hearing. The City Council
will review on January 23 rd
5. Corcoran Mini - Storage Comprehensive Plan Amendment, Rezoning, Preliminary PUD
Development Plan, Preliminary Plat at 19219 and 19235 County Road 10 (PID 25- 119 -23 -44 -0002
and 25- 119 -23 -44 -0003) (city file 13 -032). A sketch plan was reviewed by the City in August 2013
and comments were provided to the applicant. The applicant has taken those comments and
prepared revised plans. This application is currently incomplete and the applicant has asked that the
City process another round of sketch plan concepts in advance of their completing their application
submittal. Therefore, the PUD Sketch Plan (round 2) is being scheduled for Parks Commission review
on January 21St and Planning Commission and Council review in February.
Landform , SensiblyGreen and Site to Finish® are registered service marks of Landform Professional Services, LLC.
1
Also, there are a number of projects that have been approved, but are still not filed and closed out:
1. Armbruster Topography and Wetland Waiver (city file no. 09 -011). An application has been
received for a waiver from the topography and wetland requirements and was reviewed by the City
Council on November 23, 2009. The City Council expressed concerns about the concept and directed
the applicant to revise the concept plan. The applicant submitted a letter extending the review period
until January 1, 2014. The project extension has expired. Staff closed the file and is processing the
escrow refund.
2. Corcoran Business Park (city file 06 -005). The City Council granted a one year extension to the
final plat approval, which expired on April 12, 2011. Staff has spoken to the applicant and is still
working to close out this project.
3. Park Place Storage After - the -Fact Extension of Approvals (city file no. 10 -008). On September
23, 2010, the City Council approved a site plan and conditional use permit amendment for Park Place
Storage to construct the 18th and final mini - storage building on that site. The approvals expired on
September 23, 2011. The conditions have been met and a building permit was issued in September.
The applicant has completed most of the site work with final items to be completed and final inspection
this spring.
4. Hope Ministries Conditional Use Permit for Cemetery and Vacation of Drainage & Utility
Easement at 19951 Oswald Farm Road (city file 12 -002). Hope Ministries has submitted a request
for a conditional use permit to allow a cemetery west of the existing church. The application was
approved by the City Council on March 22nd and site work had begun. The letter of credit for site
improvements has been released but we are holding the escrow pending completion of the approved
landscaping.
6. Schmid's Hidden Valley 2nd Addition Topography /Wetland Waiver, Preliminary Plat and Final
Plat at 21820 Oakdale Drive (PID 04- 119 -23 -34 -0007, 04- 119 -23 -42 -0002 and 04- 119 -23 -42 -0003)
(City File No. 12 -016). The application for topography and wetland delineation waiver was approved
at the September 27th Council meeting. The preliminary plat and final plat were approved by the City
Council on April 25th. The applicant requested a modification to one condition and the change was
approved by the City Council on December 12th. The applicant has recorded the plat and staff will
now work with them close out the file and refund any remaining escrow.
7. Heinz Second Addition Preliminary and Final Plat at 20801 CR 117 (03- 119 -23 -14 -0002) (City file
13 -003). A wetland and topographic waiver was approved on January 24th. This item was approved
by the City Council action on April 25th. The applicant is working on complying with approval
conditions so that they can get the final plat mylar signed and recorded. The applicant has site work
to complete and then the escrow can be refunded.
8. Lano Equipment at 23580 Highway 55 Site Plan Amendment for Cold Storage. (31- 119- 23 -34-
0007) (13 -006). This item was approved by the City Council on July 11th. The building permit has
been issued and staff will work with the applicant to close out the escrow.
9. Great River Energy Administrative Permit and Site Plan Modification for replacing tower at 7251
CR 116 (26- 119 -23 -41 -0001) (city file 13 -008). This project was administratively approved.
10. Triden Ridge Estates Second Addition Preliminary Plat and Final Plat at 23425 CR 117 (city file
13 -019). The landowner received a wetland delineation and topography waiver on June 27th. The
application was reviewed by Parks Commission and Planning Commission. The City Council tabled
their review at the October 24th meeting pending additional information from staff regarding the viability
of the proposed horseback trail and questions about the interpretation of the park dedication policy.
The Council approved this item at the November 25th meeting. The plat has been filed, but one of the
required resolutions was not recorded. As soon as the resolution is recorded by the applicant, staff
will close out the file and refund the escrow.
11. Meadow Creek Estates 2nd Addition Preliminary Plat, Final Plat and Easement Vacation (PID 06-
119 -23 -32 -0005 and 06- 119 -23 -34 -0003) (City file 13 -020). This plat was approved by the City
MEMORANDUM
Council on October 24th. The mylars have been signed and released for filing. Staff with work with the
applicant to address any outstanding issues and close out the file /refund the escrow.
12. Ess Addition (city files 05 -017, 08 -003 and 12 -024). The City Council granted an after - the -fact
extension for this final plat at their November 29, 2012 meeting and a second extension at the
November 25, 2013 meeting. The applicant is now working to file the required documents to close out
this file. The approvals for this project expire on December 29, 2013. The plat has been recorded and
staff is working with the applicant to address any outstanding issues and close out the file /refund the
escrow.
13. Lennar Rezoning, Preliminary Plat and Preliminary PUD Development Plan for "Ravinia" (City
file 13 -025) (related files are infrastructure design files 13 -026, -027 and -028). The application is
scheduled for Parks Commission review on November 19th, a public hearing at the December 5th
Planning Commission meeting and the City Council approved the request on December 23 d. The
applicant is now working on addressing those conditions and preparing a Final PUD Development
Plan and Final Plat for approval this spring.
Finally, there are a few projects that have not yet been started but have been identified as action items or
future projects:
Sign Ordinance Update. At the April 25th Council meeting, the City reviewed a request for the city to
initiate a sign ordinance update. Specifically, they requested that the City review the ordinance
standards relating to sign area, sign height and internal illumination and, because this is a city -wide
issue, that the ordinance update be completed by the City out of the City funds. The Council
discussed the issue and directed staff to bring a proposal back at a later date because the Council felt
that this was a significant undertaking that would involve much more than this one issue. We will work
with the City Administrator to determine the appropriate meeting to have this considered.
2. Design Guideline Update for Southeast District/Downtown. The Council approved a Landform
proposal to update the existing design guidelines for this area. The design guidelines are adopted as
part of the Zoning Ordinance and will be enforced as new development is proposed, consequently, the
City Council wishes to revisit that planning effort to ensure it is still consistent with the City's goals.
The original proposal anticipated a January 2014 kickoff and use of an 8 -10 person subcommittee.
Prior to staff beginning this work, the Council will need to appoint this subcommittee.
MEMORANDUM
7a.
CITY OF CORCORAN
8200 County Road 116, Corcoran, MN 55340
763.420.2288 — Office 763.420.6056 — Fax
E -mail - general(a)ci.corcoran.mmus / Web Site - www.ci.corcoran.mmus
MEMO
Meeting Date: February 18, 2014
To: Parks and Trails Commission
From: Brad Martens, City Administrator
Re: January 21, 2014 Open Forum Request
At the January meeting of the Parks & Trails Commission Karinn Schultz of 6519 Hunter Lane
addressed the Commission in the Open Forum regarding trail connections to the Hunter
neighborhood as proposed in the Ravinia development. The Commission then approved a
motion "that this topic could be continued for discussion for other options by council ".
Since that time staff has received a request from Karinn Schultz asking when that discussion
would take place. It is requested that the Parks & Trails Commission further clarify what the
intent of the motion is.
Attachment:
N/A
8a.
CITY OF CORCORAN
8200 County Road 116, Corcoran, MN 55340
763.420.2288 — Office 763.420.6056 — Fax
E -mail - general(a)ci.corcoran.mmus / Web Site - www.ci.corcoran.mmus
MEMO
Meeting Date: February 18, 2014
To: Parks and Trails Commission
From: Brad Martens, City Administrator
Re: Meeting Conduct
At the January meeting of the Parks & Trails Commission Tom Anderson was elected as
Chairperson for 2014. Tom and I discussed topics for the February meeting and decided it was
important to have a general discussion on meeting conduct for the commission. This includes
items such as setting the agenda, process for handling discussion (talk at will, address the
Chairperson, etc.), motions, role of student commissioners, etc. It is asked that the Commission
discuss these items and establish general meeting expectations.
Attachment:
N/A
8b.
CITY OF CORCORAN
8200 County Road 116, Corcoran, MN 55340
763.420.2288 — Office 763.420.6056 — Fax
E -mail - general(a)ci.corcoran.mmus / Web Site - www.ci.corcoran.mmus
MEMO
Meeting Date: February 18, 2014
To: Parks and Trails Commission
From: Brad Martens, City Administrator
Re: 2014 Tree Giveaway
Annually the Parks and Trails Commission and Northwest Area Jaycees team up for a tree
giveaway. Commissioner Anderson has received information from Wright County Soil and
Water on what trees are available. It is requested that the Commission consider the below options
and select eight items for the 2014 giveaway. It is recommended to select two shrubs, two
evergreens, and four trees /small trees. Information on each of the species may be found at
www.wrightswcd.org/docs/treedescriptions20l2.pd f
Shrubs:
Nanking Cherry
Black Chokeberry
Cranberry bush
Golden Current
Redosier Dogwood
Common Purple Lilac
Blue Arctic Willow
Small Trees
Canada Red Cherry
Common Chokecherry
Red Splendor Crabapple
American Plum
Attachment:
N/A
Large Trees:
Quaking Aspen
River Birch
Butternut
Black Cherry
Siouxland Cottonwood
American Linden
(Basswood)
Red Maple
Sugar Maple
Red Oak (Northern)
Conifers:
White Cedar
Balsam Fir
Red Pine (Norway)
Black Hills Spruce
Colorado Spruce
Tamarack
8c.
CITY OF CORCORAN
8200 County Road 116, Corcoran, MN 55340
763.420.2288 — Office 763.420.6056 — Fax
E -mail - general(a)ci.corcoran.mmus / Web Site - www.ci.corcoran.mmus
MEMO
Meeting Date: February 18, 2014
To: Parks and Trails Commission
From: Brad Martens, City Administrator
Re: 2014 Agenda Planning
At the January meeting of the Parks & Trails Commission it was requested that time be made
available at the February meeting to do some agenda planning for the upcoming year. Staff
requests the Commission discuss what it would like to cover in 2014.
Attachment:
N/A
CITY OF CORCORAN
PARK CAPITAL FUND REPORT
jheinecke
January 31, 2014
9c.
CASH FUNDS
Park Memorial
Dedication Park
Maintenance
PROJECT
DETAIL
Date
Beginning Balance 2014
355,000.19
9,165.22
Jan -14
Park Dedication (Mattson)
3,000.00
2014 YTD ACTIVITY
3,000.00
0.00
0.00
0.001
0.00
1
0.00
ENDING BALANCE
358,000.19
9,165.22
0.00
0.00
0.00
0.00
1 of 2
CITY OF CORCORAN
FARMERS STATE SAVINGS
December 31, 2013
Savings
Date
Expense
Interest
Revenue
Balance
12/2007
Yearend balance
(8.13)
1,540.94
1,532.81
3/2008
3.83
1,536.64
6/2008
4.30
1,540.94
6/2008
Milbrandt Donation
5,000.00
6,540.94
9/2008
12.38
6,553.32
12/2008
9.57
6,562.89
3/2009
8.10
6,570.99
6/2009
6.84
6,577.83
7/2009
Milbrandt Donation
5,000.00
11,577.83
9/2009
16.81
11, 594.64
12/2009
17.55
11,612.19
3/2010
15.63
11,627.82
6/2010
14.50
11,642.32
9/2010
13.98
11,656.30
12/2010
11.76
11,668.06
3/2011
11.51
11,679.57
6/2011
11.65
11,691.22
9/2011
9.45
11, 700.67
12/2011
7.21
11, 707.88
5/2012
Garden Maintenance
(727.77)
10,980.11
3/2012
7.38
10,987.49
6/2012
Garden Maintenance
(231.36)
10,756.13
6/2012
7.30
10,763.43
7/2012 Garden Maintenance
(107.40)
10,656.03
8/2012 Garden Maintenance
(70.00)
10,586.03
10/2012 Garden Maintenance
(420.00)
10,166.03
9/2012
-
10,166.03
12/2012
13.22
10,179.25
3/2013
5.26
10,184.51
8/2013
Garden Maintenance
(287.50)
9,897.01
6/2013
5.32
9,902.33
9/2013
1.65
9,903.98
10/2013
Garden Maintenance
(430.00)
9,473.98
10/2013
Garden Maintenance
(310.00)
9,163.98
12/2013
1.24
9,165.22
TOTAL
$ (2,592.16)
$ 216.44
$ 11,540.94
$ 9,165.22