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2014-02-27 - Council Agenda Packet
Agenda Corcoran City Council February 27, 2014 - 7:00 PM 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Open Forum 5. Presentations 6. Consent Agenda a. Draft Minutes of February 13, 2014 Council Meeting* b. Recycle Fee Approval* c. Parks & Trails Student Commissioner Appointment — Laura Minkoff* 7. Claims as Presented * a. Escrow Claims (Fund #500) b. All Other Financial Claims 8. Staff Reports / Memos /Commissions a. Planning Project Report* b. Code Compliance Report* 9. Planning Business / Landform a. PUD Sketch Plan for Corcoran Mini Storage* 10. Unfinished Business a. Public Works Facility Change Proposals* b. 2014 -2015 Capital Improvement Plan* c. City Council Workshop Schedule* 11. New Business a. Old Public Works Facility Demolition Plan* 12. Unscheduled Items 13. Review of Upcoming Council Meeting Agenda 14. Council Calendar Planning Commission 03/6/14 0413/14 05/1/14 06/05/14 07/03/14 Thomas Thomas Asleson Lynch Cossette Parks and Trails Commission 03/18/14 4/15/14 05/20/14 06/17/14 07/15/14 Guenthner Cossette Lynch Cossette Thomas 15. Adjournment *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. City of Corcoran City Council Meeting Minutes February 13, 2014 — 7:00 PM The Corcoran City Council met on February 13, 2014, at City Hall in Corcoran, Minnesota. Present were, Mayor Guenthner, Councilor Asleson, Councilor Cossette, Councilor Lynch, and Councilor Thomas. Also present were City Administrator Martens, City Attorney Carson, Public Works Superintendent Meister, Director of Public Safety Gormley, and City Clerk Heinecke. Mayor Guenthner called the meeting to order at 7:00 pm 1. Call to Order/ Roll Call 2. Pledge of Allegiance 3. Agenda Approval Motion: made by Cossette, seconded by Thomas to approve the agenda as presented, with the addition of: 8b. Rockford ISD /Peachtree - Schendel Update 11 e. Work session follow up Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) / 4. Open Forum -None 5. Presentations a. Wayzata School District Executive Director of Business and Finance Jim Westrum spoke to council about key messages related to the February 25, 2014 bond referendum. 6. Consent Agenda a. Draft Minutes of January 23, 2014 Council Meeting b. Parks and Trails Commission Appointment — Jacqueline Klass Motion: made by Cossette, seconded by Lynch to approve the consent agenda as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) 7. Claims as Presented a. Escrow Claims (Fund #500) -None b. All Other Financial Claims Motion: made by Cossette, seconded by Asleson to approve all other financial claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) 8. Staff Reports / Memos /Commissions a. Employee Injury Update report received, no action required. b. Rockford ISD /Peachtree - Schendel verbal update by City Administrator Martens. Mayor Guenthner suggested a work session to discuss a more comprehensive district approach with an expanded vision for the whole area. City Administrator to coordinate. 9. Planning Business / Landform -None 10. Unfinished Business a. Public Works Facility verbal update by City Administrator Martens. An open house will be held May 8, 2014 at the new public works facility. 11. New Business a. Location Agreement and Release report received. Council discussed and heard City Attorney Carson not recommend signing the agreement. City Attorney Carson further advised permission is not needed to use film from the January 27, 2014 event. b. Petition from resident Kristin Sharma, 6439 Hunter Ln received. Council discussed and suggested a meeting with property owners and staff to discuss the trail items. City of Corcoran City Council Meeting Minutes February 13, 2014 — 7:00 PM c. Capital Improvement Plan report received. Council discussed and gave staff direction. Plan approval to be address at a future council meeting. d. Northeast Utility Service report received. Council discussed and by consensus did not approve work by the city engineer at this time. e. Council work session. Council discussed hiring a consultant to assist in establishing a city mission, vision and a value statement to support the mission and vision and the need for a meeting to discuss the downtown district. City Administrator Martens to work with council to schedule two separate special meetings to discuss the downtown district and mission /vision. Motion: made by Lynch, seconded by Asleson to adjourn. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) va r STAFF REPORT Document No. 6b. Council Meeting: Prepared By: February 27, 2014 Jeanie Heinecke Topic: Action Required: 2014 Recycling Rate Approval Summary: Annually the City of Corcoran sets fees for recycling services within the City. These fees cover the costs of recycling and other direct costs associated with the program (marketing materials, staff time, etc.). 2014 is the third year of a three year residential recycling services contract with Randy's Environmental Services. The contract price for 2014 is $3.15 per month, or $37.80 per year, per household. This is an increase of $.10 per month per household. The City utilizes grant funds provided by Hennepin County to subsidize recycling costs and other program costs mentioned above. Due to this grant, the City is able to maintain the same recycling rate in 2014 as in 2013 at $34.50 per year per household. Financial /Budget: A recycling rate of $34.50 was anticipated in the development of the 2014 budget along with grant funds from Hennepin County. Maintaining the recycling rate at $34.50 will not have any effects on the 2014 budget. Options: 1. Approve the 2014 recycling rate as presented. 2. Send back to staff for further review. Recommendation: Set the 2014 recycling rate at $34.50 per household per year for residential recycling services. Council Action: Consider a motion to set the 2014 recycling rate at $34.50 per year for residential recycling services. Attachments: N/A Please indicate by order which of the following you are interested in (1,2,3, etc.): �\ Parks and Trails Commission Meets the 3rd Tuesday of the month at 7:00 p.m. - City Hall Planning Commission Meets the 1' Thursday of the month at 7:00 PM - City Hall Watershed Commission Meets the 2nd Wednesday of the month, 11:30 AM — Maple Grove City Hall Other We welcome you as an applicant for one of the City's commissions. Residents of Corcoran are eligible for nomination to any of the City's commissions as established by the City Council. Please complete the following information, attach extra sheets if necessary, and return. Accommodations will be provided, upon request, to allow individuals with disabilities to participate in the application process. DATA PRACTICES ADVISORY We are required to provide the following information to you. Under Minnesota law, your name and home address are public information, which must be provided to anyone who requests it. If appointed to a commission, the following information will also be public: education and training background, previous work experience, work location, a work telephone number, and any expense reimbursement. The other information requested below is classified as private. This information will be used by the Commissioners, and the City Council in determining whether you should be appointed to a commission. Therefore, all of the information will be provided to the Commissioners and City Council in a public forum and will be reviewed in public. failure to provide the requested information may result in your not being considered for an appointment. H :pity Hall Information \Forms\Administrative Applications Information12012 Commission Application.doc Please complete the information below: Name: LatA Gt Address: t o355 LD-,vi e Phone: (h) `l &3 - `'lq-' - �d-s5 (w) (c) ("k Pax: E -mail: IMI�I<o-F+U3 a) recut corn Please answer the following questions (use the back side if more space is needed); 1) How long have you been a Corcoran resident? 5) n 0- k, I (� �� , � (D (y -DX5 2) Please list any city committees/ commissions you have served on in the past, either for the City of Corcoran or another community_ Please include the dates of service and if you held any positions such as Chair or Secretary. Studeb 3) Please describe why you feel qualified to serve on the Commission for which you are applying, including any other relevant experience with the issues faced by the Commission. S�nb� I wm -ft,a I hox beery vla.L�on� Or - hes-e -J-�Iarlk's a�l)d Cb�1�i�u� Eso SKa�e a ��eCt r�v�i45; pr; ors �h� fall �1e�c�� s K) Js l �px�Sn� o+acct � t4-. j O-V Gt b-e2n 0,11A -ca Lts-2 4) Why are you interested in serving on this Commission? l'Jaxt t -E�u to c3wn CoMMUV)f-b' 0l�v�la. meet �nc� CAtL� ��a,�nv�, 1 IT1Gu�1� Z��o( yelu,����r► -.c� m� t►v Y�e���- �h� CdV��tu.�►t� J • � in7(��b -�� ��i P �e -(✓�� ���� �arnr�c.�h H:1City Hall Information \Forms\Administrative Applications Information12012 Commission Application.doc If appointed, I agree to disclose any conflict of interest I might have in reviewing or approving any contract, license, permit, application, appointment, land use decision, public improvement, or other matter that comes before me? Please sign and date this Application and return to: City of Corcoran 8200 County Road 116 Corcoran MN 55340 1)� kak Applicant Signature Date_ � � �W � H:1City Hall Information \FormslAdministrative Applications Information120I2 Commission Appl ication.doc FINANCIAL CLAIMS CHECK RANGE 21611 -21686 Agenda Item: 7a. Paid to ARMBRUSTER CARSON, CLELLAND & SCHERDER CARSON, CLELLAND & SCHERDER DORN LAW FIRM HEINZ KOHNEN LANDFORM LANDFORM LANDFORM LANDFORM LANDFORM LANDFORM LANDFORM LANDFORM LANDFORM OVERLAND CONTRACTING SCHMID SHOULAK STREETER TRIDEN WENCK ASSOC WENCK ASSOC WENCK ASSOC WENCK ASSOC Total Agenda Item: Date 1/24/14 1/31/14 2/6/14 2/7/14 2/7/14 2/18/14 2/18/14 2/18/14 2/18/14 2/12/14 2/11/14 2/13/14 2/14/14 Total 7b. Agenda Item 7a -b Council Meeting Date: February 17, 2014 Prepared By: jheinecke FUND #500 Escrow Claims Amount Project name 441.50 REFUND 09 -011 93.33 MAPLE HILL CC 1,868.33 LENNAR 13 -026 800.00 LENNAR 13 -026 210.25 REFUND 12 -027 252.00 REFUND 13 -005 58.50 ARMBRUSTER 09 -011 29.25 SCHMIDS HIDDEN VALLEY 12 -016 29.25 ESS 12 -024 175.50 MAPLE HILL CC 2,749.50 LENNAR 13 -025 1,228.50 PEACHTREE 13 -030 321.75 ESS 13 -031 58.50 ROCKFORD ISD 13 -023 337.50 MAPLE HILL CC 1,026.00 REFUND 13 -004 472.83 REFUND 12 -016 600.00 REFUND 12 -026 3,268.67 REFUND 13 -020 3,790.00 REFUND 13 -019 750.20 PEACHTREE 13 -030 10,485.52 LENNAR 31,019.60 LENNAR 13 -026 3,667.40 LENNAR 13 -025 103, t o'J.au Total Funds #500 (See attached Check Detail Register) ALL OTHER FINANCIAL CLAIMS (See attached Check Detail Register) Total of Auto Deductions TOTAL EXPENDITURES FOR APPROVAL Auto Deductions / Electronic Fund Transfer / Other Disbursements Paid to Net Payroll PR02a Blue Cross Blue Net Payroll PR03 Payroll Taxes Paychex Fee PERA Citi Street - 457 Deferred Comp Citi Street - Health Care Savings US Bank - H S A The Hartford UPS Store - Copies Walmart- Supplies Dept of Labor - Pritchard Total amount not reflected in Cash Balances Report Amount 1,907.34 22,457.00 33,786.31 13,690.26 280.47 8,193.89 2,129.15 1,561.96 1,509.15 431.55 9.02 12.78 110.00 86,078.88 $ (89,223.04) H: \City Hall Information \CITY GOVERN MENT \Council, Commissions & Committees \Council Information \Council Claims \2014 Claims.xls $ 63,733.88 $ 263,109.94 $ 86,078.88 $ 412,922.70 CITY OF CORCORAN CASH BALANCE REPORT FEBRUARY 20, 2014 Fund Descr Account Current Balance Last Yr YTD Bal Cash GENERAL FUND G 100 -10100 586,029.00 412,730.00 RESERVES DONATION FUND G 201 -10100 14,870.52 15,047.98 POLICE DONATION FUND G 202 -10100 1,602.52 1,633.68 FIREARMS SAFETY G 204 -10100 (1,193.17) (728.50) DWI FORFEITURE FUND G 205 -10100 12,422.50 12,378.23 DRUG FORFEITURE FUND G 206 -10100 1,169.62 1,168.21 TRUCK SAFETY G 207 -10100 4,924.90 4,866.53 ASPHALT MAINTENANCE G 305 -10100 71,514.61 71,428.45 POLICE CAPITAL FUND G 308 -10100 10,287.33 10,274.50 D /S- EQUIPMENT CERTS G 309 -10100 5,384.50 (5,864.77) CO. RD. 19 IMPROVEMENT G 310 -10100 (2,335.59) (2,356.76) 2012B PUBLIC WORKS BOND D/S G 311 -10100 18,806.25 74,165.63 TAX INCREMENT FINANCING G 401 -10100 1,830,236.51 1,460,843.67 INFRASTRUCTURE PLANNING G 402 -10100 (214.28) (0.25) FACILITY EXPANSION D/S G 407 -10100 (12,220.68) (14,056.33) PW CAPITAL FUND G 410 -10100 4.32 4.32 PUBLIC WORKS FACILITY G 411 -10100 236,033.31 3,501,903.58 PARK CAPITAL FUND - DEDICATION G 415 -10100 358,000.19 332,172.56 CAPITAL - EQUIPMENT CERTS G 416 -10100 5,239.86 64,857.17 SHANNON LANE G 417 -10100 3,482.20 (0.25) ESCROW HOLDING FUND G 500 -10100 81,338.50 45,155.90 CIVIC ORGANIZATIONS G 501 -10100 6,000.09 6,000.09 WATER G 601 -10100 (44,018.61) 0.00 SEWER G 602 -10100 (27,838.69) 0.00 INVESTMENT CONTROL G 999 -10100 93.08 236.15 Total Cash 3,159,618.79 5,991,859.79 Farmers Savings Acct PARK CAPITAL FUND - MEMORIAL G 415 -10102 9,165.22 10,669.25 Change in Market Value GENERAL FUND G 100 -10105 (2,415.42) (2,415.42) Grand Total Cash 3,166,368.59 6,000,113.62 Due to Other Funds INFRASTRUCTURE PLANNING G 402 -20700 (177,632.76) (177,632.76) SHANNON LANE G 417 -20700 (96,782.09) (96,782.09) Total Due to Other Funds (274,414.85) (274,414.85) CORCORAN, MN *Check Detail Register© February 2014 Check Amt Invoice Comment 10100 Farmers State Bank Paid Chk# 021611 2/27/2014 ADAMS PEST CONTROL, INC. E 100 - 41941 -210 Operating Supplies (GENERAL) $79.50 863320 Pest Control Quarterly Service Total ADAMS PEST CONTROL, INC. $79.50 Paid Chk# 021612 2/27/2014 ARMBRUSTER GREG /CINDY G500-20255 Armbruster 09 -011 $441.50 09 -011 REFUND 09 -011 Total ARMBRUSTER GREG /CINDY $441.50 Paid Chk# 021613 2/27/2014 ASSOC OF TRAINING OFFICERS MN E 100 - 42100 -208 Training and Instruction $500.00 134027365220 CRISIS NEGOTIATION FOR PATROL Total ASSOC OF TRAINING OFFICERS MN $500.00 Paid Chk# 021614 2/27/2014 ASSURANT EMPLOYEE BENEFITS E 100 - 42100 -131 Employer Paid Health $162.78 020114 Insurance Premium E 100 - 41400 -131 Employer Paid Health $37.08 020114 Insurance Premium E 100 - 42102 -131 Employer Paid Health $13.40 020114 Insurance Premium E 100 - 43100 -131 Employer Paid Health $87.41 020114 Insurance Premium E 100- 41920 -131 Employer Paid Health $14.18 020114 Insurance Premium E 100 -41300 -131 Employer Paid Health $28.50 020114 Insurance Premium Total ASSURANT EMPLOYEE BENEFITS $343.35 Paid Chk# 021615 2/27/2014 B & D PLUMBING HEATING & AC E 411 - 43100 -520 Buildings and Structures $52,147.96 PAY 8 CATEGORY 8, PAY 8 Total B & D PLUMBING HEATING & AC $52,147.96 Paid Chk# 021616 2/27/2014 BANYON DATA SYSTEMS E 100 - 41951 -207 Computer Supplies $795.00 150953 Software Support Fees Total BANYON DATA SYSTEMS $795.00 Paid Chk# 021617 2/27/2014 BEAUDRY OIL COMPANY E 100 - 42100 -212 Motor Fuels $1,075.30 794014 SQUAD FUEL E 100 - 43100 -212 Motor Fuels $903.42 794045 DIESEL FUEL E 100 - 43100 -212 Motor Fuels $970.20 794162 DIESEL FUEL E 100 - 42100 -212 Motor Fuels $1,164.00 794183 SQUAD FUEL E 100 - 43100 -212 Motor Fuels $518.72 794184 DIESEL FUEL E 100 - 43100 -212 Motor Fuels $2,900.70 794209 DIESEL FUEL E 100 - 42100 -212 Motor Fuels $2,599.20 794210 SQUAD FUEL E 100 - 43100 -212 Motor Fuels $1,168.30 794271 DIESEL FUEL E 100 - 43100 -212 Motor Fuels $555.18 794300 PW FUEL E 100 - 43100 -212 Motor Fuels $1,163.05 794301 DIESEL FUEL Total BEAUDRY OIL COMPANY $13,018.07 Paid Chk# 021618 2/27/2014 BUSINESS FORMS & ACCOUNTING E 100 - 41941 -210 Operating Supplies (GENERAL) $183.40 48363 LASER A/P CHECKS Total BUSINESS FORMS & ACCOUNTING $183.40 Paid Chk# 021619 2/27/2014 CARGILL INC 02/24/14 12:49 PM Page 1 CORCORAN, MN *Check Detail Register© February 2014 Check Amt Invoice Comment E 100 - 43125 -210 Operating Supplies (GENERAL) $3,260.08 290144810 DEICER SALT E 100 - 43125 -210 Operating Supplies (GENERAL) $504.00 2901453605 40LB SALT E 100 - 43125 -210 Operating Supplies (GENERAL) $3,506.01 2901552830 DEICER SALT Total CARGILL INC $7,270.09 Paid Chk# 021620 2/27/2014 CARSON, CLELLAND & SCHREDER G 500 -20320 Lennar Design $1,868.33 013014 LEGAL - LENNAR 13 -026 E 100 - 41600 -300 Professional Srvs (GENERAL) $560.00 013014 CIVIL -LEGAL E 100 - 42100 -304 Legal Fees $1,460.21 013014 CRIMINAL -LEGAL G 500 -20338 Maple Hill Community Center $93.33 013014 MAPLE HILL CC -LEGAL E 100 - 41600 -300 Professional Srvs (GENERAL) $70.00 013014 MOONLIT ACRES -LEGAL Total CARSON, CLELLAND & SCHREDER $4,051.87 Paid Chk# 021621 2/27/2014 CDW GOVERNMENT E 411 - 43100 -210 Operating Supplies (GENERAL) $269.32 JK05773 UPS AND SWITCH E 100 - 41951 -207 Computer Supplies $55.58 JR14318 UPS BATTERY X2 Total CDW GOVERNMENT $324.90 Paid Chk# 021622 2/27/2014 CENTERPOINT ENERGY HOUSTON E 100 - 45200 -380 Utility & Services (GENERAL) $305.86 012914 NATURAL GAS E 100 - 41941 -380 Utility & Services (GENERAL) $35.09 012914 NATURAL GAS Total CENTERPOINT ENERGY HOUSTON $340.95 Paid Chk# 021623 2/27/2014 CENTERPOINT ENERGY HOUSTON E 100 - 43100 -380 Utility & Services (GENERAL) $3,470.34 013114 NATURAL GAS -9100 Total CENTERPOINT ENERGY HOUSTON $3,470.34 Paid Chk# 021624 2/27/2014 CENTURY LINK E 100 - 45200 -321 Telephone $36.06 012114 LAND LINE Total CENTURY LINK $36.06 Paid Chk# 021625 2/27/2014 CENTURY LINK 91154 E 100 - 43100 -321 Telephone $124.69 012814 FIRE MONITORING 9100 Total CENTURY LINK 91154 $124.69 Paid Chk# 021626 2/27/2014 CINTAS - 470 E 100 - 42100 -223 Building Repair Supplies $31.56 470361565 FLOOR MATS E 100 - 41941 -210 Operating Supplies (GENERAL) $46.36 470361566 City Hall Scraper Mat E 100 - 43100 -210 Operating Supplies (GENERAL) $74.94 470361567 PW Towels E 100 - 43100 -417 Uniforms $86.98 470361568 PW Uniforms E 100 - 43100 -223 Building Repair Supplies $102.27 470364859 PW RUGS E 100 - 42100 -223 Building Repair Supplies $31.56 470364860 FLOOR MATS E 100 - 41941 -210 Operating Supplies (GENERAL) $148.31 470364861 City Hall Scraper Mat E 100 - 43100 -223 Building Repair Supplies $104.67 470368180 PW RUGS E 100 - 43100 -223 Building Repair Supplies $32.76 470368181 FLOOR MATS E 100 - 41941 -210 Operating Supplies (GENERAL) $47.96 470368182 City Hall Scraper Mat E 100 - 43100 -210 Operating Supplies (GENERAL) $31.40 470368183 PW Towels E 100 - 43100 -417 Uniforms $86.98 470368184 PW Uniforms 02/24/14 12:49 PM Page 2 CORCORAN, MN *Check Detail Register© 02/24/14 12:49 PM Page 3 February 2014 Check Amt Invoice Comment Total CINTAS - 470 $825.75 Paid Chk# 021627 2/27/2014 COMCAST- INTERNET E 100 - 42100 -321 Telephone $63.45 020514 PD INTERNET E 100 - 41941 -321 Telephone $63.45 020514 CITY HALL INTERNET Total COMCAST- INTERNET $126.90 Paid Chk# 021628 2/27/2014 CONSTRUCTION CLEANING SERVICES E411-43100-210 Operating Supplies (GENERAL) $1,450.00 2061 DEBRIS REMOVAL ital CONSTRUCTION CLEANING SERVICES $1,450.00 Paid Chk# 021629 2/27/2014 DORN LAW FIRM G 500 -20320 Lennar Design $800.00 WD1401 UTILITY & DRAINAGE EASEMENTS Total DORN LAW FIRM $800.00 Paid Chk# 021630 2/27/2014 EBERT CONSTRUCTION E 411 - 43100 -300 Professional Srvs (GENERAL) $13,752.67 14 CM PAY 14 Total EBERT CONSTRUCTION $13,752.67 Paid Chk# 021631 2/27/2014 ECM PUBLISHERS INC E 100 -41941 -352 General Notices and Pub Info $98.02 70048 ORD 2013 -283 Total ECM PUBLISHERS INC $98.02 Paid Chk# 021632 2/27/2014 ELK RIVER FORD E 100 - 42100 -220 Repair /Maint Supply (GENERAL) $86.38 15091365 SQUAD 551 Total ELK RIVER FORD $86.38 Paid Chk# 021633 2/27/2014 ELM CREEK WATERSHED MGMT COMM E 100 - 41900 -300 Professional Srvs (GENERAL) $240.00 183 COMPLAINT 13 -098 al ELM CREEK WATERSHED MGMT COMM $240.00 Paid Chk# 021634 2/27/2014 FEHN COMPANIES E 411 - 43100 -520 Buildings and Structures $3,984.15 10 CATEGORY 1, PAY 10 Total FEHN COMPANIES $3,984.15 Paid Chk# 021635 2/27/2014 GENERAL SPRINKLER CORP E 411 - 43100 -520 Buildings and Structures $47,500.00 4 CATEGORY 7, PAY 4 Total GENERAL SPRINKLER CORP $47,500.00 Paid Chk# 021636 2/27/2014 GORMLEY, SEAN E 100 - 42100 -433 Dues and Memberships $85.00 021914 DUES -FBI Total GORMLEY, SEAN $85.00 Paid Chk# 021637 2/27/2014 GRAINGER E 100 - 41941 -400 Repairs & Maint Cont (GENERAL $71.64 9345461330 SUPPLIES E 100 - 41941 -400 Repairs & Maint Cont (GENERAL ($186.92) 9362650179 SUPPLIES E 100 - 41941 -400 Repairs & Maint Cont (GENERAL $533.25 9362948540 SUPPLIES Total GRAINGER $417.97 02/24/14 12:49 PM Page 3 CORCORAN, MN *Check Detail Register© February 2014 Check Amt Invoice Comment Paid Chk# 021638 2/27/2014 HANOVER, CITY OF E 100 - 42200 -300 Professional Srvs (GENERAL) $11,653.32 031514 Total HANOVER, CITY OF $11,653.32 Paid Chk# 021639 2/27/2014 HEALTH PARTNERS E 100 - 42100 -131 Employer Paid Health $101.12 46593838 E 100 - 41300 -131 Employer Paid Health $64.84 46593838 E 100 - 42102 -131 Employer Paid Health $105.99 46593838 E 100 - 41400 -131 Employer Paid Health $36.28 46593838 E 100 - 41300 -131 Employer Paid Health $105.99 46593838 E 100 - 43100 -131 Employer Paid Health $194.52 46593838 Total HEALTH PARTNERS $608.74 Paid Chk# 021640 2/27/2014 HEINZ BRENT G 500 -20302 Brent Heinz $210.25 12 -027 Total HEINZ BRENT $210.25 Paid Chk# 021641 2/27/2014 HENN CO SHERIFF -MC129 E 100 - 42100 -301 Prisoner $1,799.00 1000038869 E 100 - 42100 -323 Radio Units $48.09 1000038945 E 100 - 42100 -301 Prisoner $185.77 1000038974 Total HENN CO SHERIFF -MC129 $2,032.86 Paid Chk# 021642 2/27/2014 HENN CO TAXPAYER SERVICES E 100 - 41900 -210 Operating Supplies (GENERAL) $10,848.00 2013 CROP Total HENN CO TAXPAYER SERVICES $10,848.00 Paid Chk# 021643 2/27/2014 HERC U LIFT E 100 - 43100 -223 Building Repair Supplies $3,356.00 S0043982 Total HERC U LIFT $3,356.00 Paid Chk# 021644 2/27/2014 HOLIDAY STATION STORES E 100 - 42100 -220 Repair /Maint Supply (GENERAL) $5.00 3101021403 Total HOLIDAY STATION STORES $5.00 Paid Chk# 021645 2/27/2014 1 -94 WEST CHAMBER E 100 - 41900 -433 Dues and Memberships $25.00 2015A Total 1 -94 WEST CHAMBER $25.00 Paid Chk# 021646 2/27/2014 KDV LTD E 100 - 41540 -300 Professional Srvs (GENERAL) $770.00 188474 Total KDV LTD $770.00 Paid Chk# 021647 2/27/2014 KELLINGTON CONSTRUCTION INC E 411 - 43100 -520 Buildings and Structures $44,742.30 8 Total KELLINGTON CONSTRUCTION INC $44,742.30 Paid Chk# 021648 2/27/2014 KOHNEN, LINDA G 500 -20307 Linda Kohnen CUP $252.00 13 -005 FIRE PROTECTION - 2014 1ST QTR 02/24/14 12:49 PM Page 4 EMPLOYER PAID HEALTH EMPLOYER PAID HEALTH - DONAHUE EMPLOYER PAID HEALTH EMPLOYER PAID HEALTH EMPLOYER PAID HEALTH EMPLOYER PAID HEALTH BOOKING /HOUSING FEE HCSO CAD BOOKING /HOUSING FEE 2013 CROP LAND TAX YIJ »Ux` PRE PAID CAR WASH STATE OF CITIES AUDIT PREP CATEGORY 5, PAY 8 REFUND 13 -005 CORCORAN, MN *Check Detail Register© Total LANDFORM $7,141.02 Paid Chk# 021652 February 2014 Check Amt Invoice Comment Total KOHNEN, LINDA $252.00 1697011 MONTHLY MAINT X2 Paid Chk# 021649 2/27/2014 KOTHRADE SEWER & WATER Computer Supplies $75.00 E 100 - 41941 -400 Repairs & Maint Cont (GENERAL $330.00 15133K SEPTIC MAINTENANCE Total KOTHRADE SEWER & WATER $330.00 ANNUAL SSL CERT E 100 - 41941 -207 Paid Chk# 021650 2/27/2014 LAKES GAS COMPANY $602.22 1701207 COPIER E 100 - 43100 -380 Utility & Services (GENERAL) $411.30 22826 FUEL E 100 - 43100 -380 Utility & Services (GENERAL) $1,184.67 23376 FUEL E 100 - 42100 -380 Utility & Services (GENERAL) $447.68 23572 FUEL E 100 - 45200 -210 Operating Supplies (GENERAL) $384.00 407176 PROPANE Total LAKES GAS COMPANY $2,427.65 Paid Chk# 021651 2/27/2014 LANDFORM 2/27/2014 MENARDS MAPLE GROVE G 500 -20255 Armbruster 09 -011 $58.50 21950 PLANNING 09 -11 G 500 -20338 Maple Hill Community Center $175.50 21951 PLANNING 14- G 500 -20299 Ess Development $29.25 21951 PLANNING 12 -024 G 500 -20294 Schmids Hidden Valley 2nd 12 -0 $29.25 21951 PLANNING 12 -16 G 500 -20333 Ess Site Plan /CUP $321.75 21952 PLANNING 13 -031 G 500 -20321 Lennar - Ravinia $2,749.50 21952 PLANNING 13 -025 G 500 -20323 Peachtree Planning $1,228.50 21952 PLANNING 13 -030 E 100 - 41910 -300 Professional Srvs (GENERAL) $49.29 21952 PLANNING G 500 -20322 Rockford ISD Site Plan $58.50 21952 PLANNING 13 -023 G 500 -20338 Maple Hill Community Center $337.50 21953 PLANNING 14- E 100 - 41910 -300 Professional Srvs (GENERAL) $1,903.48 21953 PLANNING E 100 -41910 -300 Professional Srvs (GENERAL) $200.00 21953 MEETINGS Total LANDFORM $7,141.02 Paid Chk# 021652 2/27/2014 LOFFLER E 100 - 41951 -300 Professional Srvs (GENERAL) $300.00 1697011 MONTHLY MAINT X2 E 100 - 41951 -207 Computer Supplies $75.00 1697011 SPAM FILTERING E 100 - 41951 -207 Computer Supplies $450.00 1697569 ANNUAL SSL CERT E 100 - 41941 -207 Computer Supplies $602.22 1701207 COPIER Total LOFFLER $1,427.22 Paid Chk# 021653 2/27/2014 MENARDS BUFFALO E 100 - 43100 -210 Operating Supplies (GENERAL) $373.53 44766 SUPPLIES Total MENARDS BUFFALO $373.53 Paid Chk# 021654 2/27/2014 MENARDS MAPLE GROVE E 204 - 42100 -210 Operating Supplies (GENERAL) $46.61 31997 FAS SUPPLIES E 100 - 43100 -210 Operating Supplies (GENERAL) ($539.10) 32040 APPLIANCE E 100 - 43100 -210 Operating Supplies (GENERAL) $479.80 32041 APPLIANCE E 100 - 43100 -210 Operating Supplies (GENERAL) $25.92 32280 SUPPLIES E 100 - 42100 -220 Repair /Maint Supply (GENERAL) $44.46 32441 SUPPLIES E 100 - 43100 -210 Operating Supplies (GENERAL) $122.82 32610 SUPPLIES E 100 - 43100 -210 Operating Supplies (GENERAL) $44.64 32626 SUPPLIES E 100 - 43100 -210 Operating Supplies (GENERAL) ($49.80) 32788 SUPPLIES 02/24/14 12:49 PM Page 5 CORCORAN, MN 02/24/14 12:49 PM Page 6 *Check Detail Register© February 2014 Check Amt Invoice Comment Total MENARDS MAPLE GROVE $175.35 Paid Chk# 021655 2/27/2014 MIKES FIX IT E 100 - 42100 -220 Repair /Maint Supply (GENERAL) $77.00 4936 SQUAD 552 Total MIKES FIX IT $77.00 Paid Chk# 021656 2/27/2014 MINI BIFF, LLC E 411 - 43100 -210 Operating Supplies (GENERAL) $49.11 61797 Portable Biffs -9100 Total MINI BIFF, LLC $49.11 Paid Chk# 021657 2/27/2014 MINNESOTA HWY SAFETY CENTER E 100 - 42100 -208 Training and Instruction $396.00 6294303649 MANDITORY PURSUIT TRAINING Total MINNESOTA HWY SAFETY CENTER $396.00 Paid Chk# 021658 2/27/2014 NARDINI FIRE EQUIPMENT E 100 - 41941 -300 Professional Srvs (GENERAL) $122.00 448239 Civic Center Kitchen Inspectio Total NARDINI FIRE EQUIPMENT $122.00 Paid Chk# 021659 2/27/2014 NORTHERN LIGHTS STEEL FABRICAT E 411 - 43100 -520 Buildings and Structures $1,596.95 5 CATEGORY 4, PAY 5 otal NORTHERN LIGHTS STEEL FABRICAT $1,596.95 Paid Chk# 021660 2/27/2014 NW HENNEPIN HUMAN SVCS COUNCIL E 100 - 41900 -433 Dues and Memberships $2,385.00 2014 ANNUAL MEMBERSHIP rtal NW HENNEPIN HUMAN SVCS COUNCIL $2,385.00 Paid Chk# 021661 2/27/2014 OFFICE DEPOT E 100 - 41941 -200 Office Supplies (GENERAL) $33.17 691660248001 SUPPLIES E 100 - 41941 -200 Office Supplies (GENERAL) $186.96 69308274001 SUPPLIES Total OFFICE DEPOT $220.13 Paid Chk# 021662 2/27/2014 OVERLAND CONTRACTING INC G 500 -20312 Sprint $1,026.00 13 -004 REFUND 13 -004 Total OVERLAND CONTRACTING INC $1,026.00 Paid Chk# 021663 2/27/2014 PLEAA E 100 - 42100 -433 Dues and Memberships $35.00 STEELMAN 20 ANNUAL DUES Total PLEAA $35.00 Paid Chk# 021664 2/27/2014 SCHMID, RONALD AND MARY G 500 -20294 Schmids Hidden Valley 2nd 12 -0 $472.83 12 -016 REFUND 12 -016 Total SCHMID, RONALD AND MARY $472.83 Paid Chk# 021665 2/27/2014 SHOULAK JACOB G 500 -20301 Jacob Shoulak $600.00 12 -026 REFUND 12 -026 Total SHOULAK JACOB $600.00 Paid Chk# 021666 2/27/2014 STREETER KENNETH R G 500 -20319 Meadow Creek Estates 2nd Addn $3,268.67 13 -020 REFUND 13 -020 CORCORAN, MN *Check Detail Register© Paid Chk# 021673 2/27/2014 WENCK ASSOCIATES, INC. E 100 - 43170 -300 Professional Srvs (GENERAL) February 2014 11400498 E Check Amt Invoice Comment Total STREETER KENNETH R $3,268.67 100- 43170 -300 Professional Srvs (GENERAL) $75.50 Paid Chk# 021667 2/27/2014 TEAMSTER LOCAL 320 E 100 - 43170 -300 Professional Srvs (GENERAL) $2,020.10 G 100 -21707 Union Dues $286.20 0214 UNION DUES /TLDF Total TEAMSTER LOCAL 320 $286.20 500 -20323 Peachtree Planning $750.20 Paid Chk# 021668 2/27/2014 TERMINAL SUPPLY CO E 100 - 43170 -300 Professional Srvs (GENERAL) $120.00 E 100 - 43100 -210 Operating Supplies (GENERAL) $92.83 19031 SUPPLIES Total TERMINAL SUPPLY CO $92.83 500 -20335 Lennar Eng Plan Review /Modific $10,485.52 Paid Chk# 021669 2/27/2014 TRIDEN NOEL /CAROL G 500 -20320 Lennar Design $31,019.60 G 500 -20318 Triden Prelim /Final $3,790.00 13 -019 REFUND 13 -019 $3,667.40 Total TRIDEN NOEL /CAROL $3,790.00 E 601- 49400 -303 Engineering Fees Paid Chk# 021670 2/27/2014 US BANK 11400503 E 411 - 43100 -303 Engineering Fees E 100 - 41941 -300 Professional Srvs (GENERAL) $74.75 8559981 H S A MAINT FEE $54,537.86 Total US BANK $74.75 Paid Chk# 021671 2/27/2014 US BANKCORP EQUIPMENT FINANCE E 100 - 42100 -200 Office Supplies (GENERAL) $7.95 244236659 2013 SALES TAX E 100 - 42100 -200 Office Supplies (GENERAL) $115.61 246387591 COPIER .otal US BANKCORP EQUIPMENT FINANCE $123.56 Paid Chk# 021672 2/27/2014 VERIZON WIRELESS E 100 - 42100 -323 Radio Units $245.07 9719097622 AIR CARDS MDC Total VERIZON WIRELESS $245.07 Paid Chk# 021673 2/27/2014 WENCK ASSOCIATES, INC. E 100 - 43170 -300 Professional Srvs (GENERAL) $121.00 11400498 E 100 - 43170 -300 Professional Srvs (GENERAL) $333.74 11400498 E 100- 43170 -300 Professional Srvs (GENERAL) $75.50 11400498 E 100 - 43170 -300 Professional Srvs (GENERAL) $2,020.10 11400498 E 602- 49450 -303 Engineering Fees $1,104.00 11400498 G 500 -20323 Peachtree Planning $750.20 11400498 E 100 - 43170 -300 Professional Srvs (GENERAL) $120.00 11400498 E 401 - 41900 -300 Professional Srvs (GENERAL) $2,302.00 11400499 G 500 -20335 Lennar Eng Plan Review /Modific $10,485.52 1140050 G 500 -20320 Lennar Design $31,019.60 11400501 G 500 -20336 Lennar CSAH 101 Turn Lanes $3,667.40 11400502 E 601- 49400 -303 Engineering Fees $2,442.80 11400503 E 411 - 43100 -303 Engineering Fees $96.00 11400505 Total WENCK ASSOCIATES, INC. $54,537.86 Paid Chk# 021674 2/27/2014 WESTSIDE WHOLESALE TIRE E 100 - 43100 -220 Repair /Maint Supply (GENERAL) $16.26 718521 Total WESTSIDE WHOLESALE TIRE $16.26 Paid Chk# 021675 2/27/2014 WILLMAR WATER & SPAS E 100 - 41941 -210 Operating Supplies (GENERAL) $67.45 021014 MEETINGS ENGINEERING GENERAL ENGINERING MNDOT STATE AID HENNEPIN CTY TRAFFIC NE SEWER DISTRICT ENGINEERING 13 -030 STORMWATER /WCA SEWER WATER PLANNING ENGINEERING SE SEWER DISTRICT 13 -026 ENGINEERING 13 -025 WATERMAIN CSAH 101 ENGINEERING /PERMITTING REPAIR OFFICE WATER 02/24/14 12:49 PM Page 7 CORCORAN, MN *Check Detail Register© February 2014 Check Amt Invoice Comment Total WILLMAR WATER & SPAS $67.45 Paid Chk# 021676 2/27/2014 WRIGHT HENNEPIN ELECTRIC E 100 - 41941 -380 Utility & Services (GENERAL) $18.78 020914 E 100 - 45200 -380 Utility & Services (GENERAL) $210.59 020914 E 601- 49400 -380 Utility & Services (GENERAL) $8.25 020914 E 100 - 43100 -380 Utility & Services (GENERAL) $487.90 020914 E 100 - 42100 -380 Utility & Services (GENERAL) $9.03 020914 E 100 - 42100 -380 Utility & Services (GENERAL) $8.92 020914 E 100 - 41941 -380 Utility & Services (GENERAL) $1,200.15 020914 E 100 - 43100 -381 Street /Signal Lights $12.05 020914 E 100 - 43100 -381 Street /Signal Lights $20.49 020914 E 100 - 43100 -381 Street /Signal Lights $20.49 020914 E 100 - 43100 -381 Street /Signal Lights $20.49 020914 E 100 - 45200 -380 Utility & Services (GENERAL) $10.09 020914 E 100 - 45200 -380 Utility & Services (GENERAL) $12.05 020914 E 100 - 43100 -381 Street /Signal Lights $20.49 020914 E 100 - 43100 -381 Street /Signal Lights $37.00 020914 Total WRIGHT HENNEPIN ELECTRIC $2,096.77 Paid Chk# 021677 2/27/2014 XCEL ENERGY E 100 - 43100 -381 Street /Signal Lights Total XCEL ENERGY Paid Chk# 021678 2/27/2014 ZEP SALES & SERVICE E 100 - 41941 -210 Operating Supplies (GENERAL) Total ZEP SALES & SERVICE Paid Chk# 021679 2/27/2014 CASH E 100 - 42100 -223 Building Repair Supplies E 100 - 42100 -300 Professional Srvs (GENERAL) Total CASH Paid Chk# 021680 2/27/2014 COORDINATED BU E 100 - 41941 -200 Office Supplies (GENERAL) Total COORDINATED BUSINESS SYSTEMS $24.43 400085069 $24.43 SCHOOL PROPERTY BALL PARK 19090 BASS LAKE RD /WATER FLOW PUBLIC WORKS CIVIL DEFENSE SIREN SIREN MAPLE HILL 8200 COUNTY RD 116 Co Rd 10 & Maple Hill: 7300 Co Rd 10 & St Thomas: 7500 Co Rd 10 & Stanchion: 7600 Co Rd 10 & 50: 7700 8200 COUNTY RD 116 75TH AVE & HWY 116 Co Rd 10 & Treptaus: 7400 CTY RD 10 /CTY RD 116 SIGNAL Street Lighting $83.93 9000752144 SUPPLIES $83.93 $7.48 022414 HOSE SPRAYER $40.00 022414 COMPLIANCE CHECKS $47.48 SINESS SYSTEMS $18.82 ARIN079658 PW TONER $18.82 Paid Chk# 021681 2/27/2014 CRESTLINE E 204 - 42100 -210 Operating Supplies (GENERAL) $834.33 H16423300029 SUPPLIES Total CRESTLINE $834.33 Paid Chk# 021682 2/27/2014 GTS E 100 - 41400 -208 Training and Instruction Total GTS Paid Chk# 021683 2/27/2014 HENN CO SHERIFF E 100 - 42100 -323 Radio Units Total HENN CO SHERIFF -MC129 $285.00 141826565774 MCFOA ANNUAL CONFERENCE $285.00 -MC129 $873.00 140138007 CONNECTIVITY HSCO CAD $873.00 02/24/14 12:49 PM Page 8 CORCORAN, MN *Check Detail Register© Paid Chk# 021684 2/27/2014 MARTENS BRAD E 100 - 41300 -210 Operating Supplies (GENERAL) E 100 - 41300 -210 Operating Supplies (GENERAL) Total MARTENS BRAD Paid Chk# 021685 E 100 - 42400 -300 otal METR Paid Chk# 021686 E 100 - 41130 -351 2/27/2014 METRO WEST INSI Professional Srvs (GENERAL) O WEST INSPECTION SERVICES 2/27/2014 POSTMASTER Newsletter Expenses Total POSTMASTER February 2014 Check Amt Invoice Comment $50.00 12/2013 CELL PHONE REIMBURSEMENT $20.34 12/2013 MILEAGE REIMBURSEMENT $70.34 SECTION SERVICES $13,329.29 021014 JANUARY 2014 $13,329.29 $825.00 2014 SPRING SPRING NEWSLETTER $825.00 10100 Farmers State Bank $326,843.82 Fund Summary 10100 Farmers State Bank 100 GENERAL FUND $90,783.49 204 FIREARMS SAFETY $880.94 401 TAX INCREMENT FINANCING $2,302.00 411 PUBLIC WORKS FACILITY $165,588.46 500 ESCROW HOLDING FUND $63,733.88 601 WATER $2,451.05 602 SEWER $1,104.00 $326,843.82 02/24/14 12:49 PM Page 9 City of Corcoran Consultant Summary February 27, 2014 Name Invoice Date Check # Amount Due Carson, Clelland & Schreder Dorn Law 01/30/14 02/03/14 21620 21629 4,051.87 800.00 KDV Ltd 01/31/14 21646 770.00 Landform Wenck Associates 02/20/14 01/31/14 21651 21673 7,141.02 54,537.86 Total 67,300.75 H:ICity Hall. Information\CITY GOVERNMENT1Council, Commissions & Committees\Council Information\Council Claims12014 Claims.xls CARSON, CLELLAND & SCHREDER FEB 1 ,014 Attorneys at Law 6300 SHINGLE CREEK PARKWAY STE 305 MINNEAPOLIS, MN 55430 -2190 (763) -561 -2800 January 30, 2014 CITY OF CORCORAN 8200 CO RD 116 CORCORAN, MN 55340 Professional Services Amount ..Civil 1/2/2014 Review email correspondence from Mayor and correspondence to Brad; conference with 70.00 council member Cossette all regarding evaluations of Brad and Sean 1/3/2014 Review of evaluations for Brad and Sean; email Ken and Brad and Sean with final documents 280.00 1/21/2014 Review agenda and correspondence to Brad Martins. 70.00 1/22/2014 Review agenda and conference with Brad. 46.67 SUBTOTAL: [ 466.671 .101 Bridge 1/612014 Review project documents from Jeanie and respond 93.33 SUBTOTAL: [ 93.33] .Lennar 12/30/2013 Prepare and attend meeting to review condemnation issues for needed easements; email 420.00 correspondence to Jeanie for PUD approvals and review resolutions 1/7/2014 Review Waytas engagement letter and correspondence to Brad 70.00 1/17/2014 Review Developer's Agreement; prepare to meet with Kendra Lindahl and meeting; review 420,00 financial information Tammy and engineering from Kent 1/2012014 Review documents relating to sewer and water and lift station project; condemnation 350.00 requirements and draft memorandum to staff regarding timing and process. 1/2112014 Review documents from Kendra regarding development agreement and Wenck feasability. 140.00 1/2212014 Review development agreement and conference with Kendra. 93.33 1/23/2014 Review of development agreement and taking of notes from meeting with Kendra and 280.00 schedule meeting with Kendra for January 27, 2014. 1/24/2014 Further review of documents (feasability) and Northland finance report for meeting with 95,00 Kendra on January 27, 2014. SUBTOTAL: [ 1,868.331 CITY OF CORCORAN Page 2 Amount .Maple Hill Estates 1/14/2014 Review correspondence from Kendra and correspondence to title company; receipt of title 93.33 information and foward to Kendra Lindahl SUBTOTAL: ( 93,33] .Moonlit Acres 12/30/2013 Review report from attorney defending the City in litigation 70,00 SUBTOTAL: � 70.00] Criminal 12/30/2013 Correspondence with defense attorneys; review discovery; review motion documents; note 47,50 fifes in preparation for 12/31/13 calendar 12/31/2013 Attend Arraignment, Pretrial and Court Trial calendar 71.25 1/212014 Prepare disposition letters regarding December 24, 2013 cases, select witnesses for trial 15.83 and prepare memorandums to files. 1/712014 Correspondence with defendants; review discovery; jury trial preparation; correspondence 71.25 with witnesses; review files in preparation for 118114 Arraignment and Pretrial calendar 1/8/2014 Attend Arraignment and Pretrial calendar' 95.00 1/9/2014 Correspondence with defense attorneys, defendants, victims and Court Administration; 47.50 review orders; disposition letter; review files; correspondence to victims /witnesses and instructions to legal assistant; jury trial preparation, memorandums to the files and instructions to legal assistant 1/13/2014 Correspondence with defense attorneys, witnesses and victims; review discovery; note files; 71.25 review motion documents; review files in preparation for 1114114 calendar 1/141201:4 Attend Arraignment, Pretrial Court Trials and In Custody calendar 142.50 Preparation for January 15, 2014 cases. 31.67 1115/2014 Attend Arraignments, Pre -Trial hearings and Probation Violations hearings. 47.50 1/17/2014 Review emails regarding criminal files and prepare memorandums to files. 31.67 Preparation of one complaint 40.00 1/2112014 Correspondence with defense Attorneys, witnesses, Court Administration, review motion 31,67 documents, discovery, note files, review files in preparation for January 22, 2014 Arraignment/Pre-trial calendar at Brookdale court. 1/22/2014 Attend Arraignments and Pretrial hearings/ Rasmussen /in custody calendar at Brookdale 63.33 court. Telephone calls with public defender and review files. 47.50 1/23/2014 Prepare disposition letter regarding January 10, 2014 cases, review cases in MNCIS, select 47.50 witnesses for upcoming contested hearings, prepare memorandums to files. Preparation of one complaint 40.00 1/24/2014 Prepare disposition letter regarding January 15, 2014 cases. 31.67 Open criminal files, preparation of criminal complaints; preparation of cases for court 78.75 calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period Open criminal files, preparation of criminal complaints; preparation of cases for court 105.00 calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period CITY OF CORCORAN Page 3 Amount 1/24/2014 Open criminal files, preparation of criminal complaints; preparation of cases for court 17,50 calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period SUBTOTAL: [ 1,175.84) For professional services rendered $3,767.50 Client Expense Charges Criminal„ Expenses; Annual fee for LETG 792.3$ Monthly support fee Westlaw charges for December 77.56 77.56 SUBTOTAL: [ 284.371 Total Client Expense Charges $284.37 Total amount of this bill $4,051.87 Previous balance $4,353.28 1130/2014 Payment - thank you ($4,137.75) Total payments and adjustments ($4,137,75) Balance due $4,267.40 I hereby declare under the penalties of perjury that the foregoing statement for legal services is just and correct and that no part thereof has been paid. J ey A. Carson, City Attorney oRN LAw FIRm, LTD. Wilbur F. Dorn, Jr., Attorney at Law Jody L. Erickson, Certified Paralegal Client Naine: DLF File No: Invoice Date: L- 9380 Central Avenue NE, Suite 200 Blaine, MN 55434 Office: (763)783 -7000 Fax: (763)783 -5715 INVOICE FOR PROFESSIONAL SER VICES ITEMIZATION Carson, Clelland & Schreder WD -14 -01 February 3, 2014 City of Corcoran — Utility & Drainage Easements Vesting Deeds:, Schwalbe, Yates, Davey, Peterson, Lonnquist, Cox, Hjerstedt, $700.00 Garvey Trust (Houserman), McGee, Corcoran Lions, Howell, & Schommer (14 Parcel Searches x $50 /parcel) County Road 101 ROW Plat Search, Easement Deed Search $100,00 (Sections 25, 3 6 and 31) T L AMOUNT DUE: $800.00 P� City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Invoice No, 188474 Date 0113112014 . Y �V s�D f:.tpert a.l&44'e. When you t7r'ed it.. ` Please remit stab with payment January 2014 consulting services 01/14/14 to 01/28/14 (see attached detail) Client No FEB 10 2014 10760 770.00 New Charges $ 770.00 Prior Balance 0.00 Total Balance Due $__ .,_,.., ,7U 00 _e. 0-30 31- 60 61 -90 91 -120 Over 120 Balance 770.00 0.00 0.00 0.00 0.00 770.00 Thant: you for your business? KDV, Ltd PQ Sox 1304 5t Cloud, MN 56302 Phone: 320 -251 -7010 Fax: 320 -251 -1784 For your convenience: We accept Master Card, Visa, American Express and Discover. Call us to process. 1 % monthly finance charge added to balances over 60 days. m U O C h R a o` 3 n v v v 'v1 0 m R m n m E E � �, Cu � mv m NU m d C � � R d N u v k 3 d R � y � m c 0 0 0 0 0 0 0 0 0 r � v u] r O O O O O O O O O c � �noo R H � O O O O O O 41 L_ d L1 O O O t r f I I E rn v vv Y C N _ � ry U J U Q O U d r - r c o o 0 o d `m ,7L u ~O Y LL U H FEB 14 201 City of Corcoran 8200 County Road 116 Corcoran, MN 55340 L A N D From Site to Finish 105 Sat €its Filth Avenue Suite 5113 F.biieapoiis: MN 55401 F O R M 'Tel: i512- 251- 5M Fax: 612- 25'1 -9071 Weft: fanrifnrm.n�t No. 21950 02/12/2014 30 Review Application Principal Total for 30 Review Application Total Professional Services Hours Rate Amount .50 117.00 $58.50 .50 $58.50 .50 $58.50 Page 1 of 2 Project COR09007.016 Armbruster Topography and Wetland Waiver Invoice 21950 Contraot _ _ Contract Previously Billed Current Billing Billed To Date �—�.,�,�,., —Remaining Hourly $.00 $.00 $58.50 $58.50 $.00 $.00 $.00 $58.50 $58.50 $.00 Invoice Amount $58.50 Please remit to: Landform, 105 South Fifth Avenue, Suite 513, Minneapolis, MN 55401 Page 2 of 2 Bill Review Report - Landform Professional Services, LLC As of Friday, January 31, 2014 Project COR09007.016 Armbruster Topography and Wetland Waiver Client City of Corcoran P.O. # 8200 County Road 116 Prin. Lazan, Darren B Corcoran MN, 55340 P.M. Lindahl, Kendra S Rate Schedule 2013 Corcoran City Rates Billing Description Unbilled Detail COR09007.016 -30 Review Application Lindahl, Kendra S close out file Date HrslUnits Rate Markup Labor Principal 1/3/2014 0.50 117,00 Total Labor 0.50 Hold Charge 0.00 58.50 0.00 58,5❑ 0.00 58.50 2/12/2014 7:25:57 AM 1 of 1 FEB 14 2014 City of Corcoran 8200 County Road 116 Corcoran, MN 55340 L A N O Froin Site to Finish 105 South Fifth AVEM)e 'Wte 513 Minneapolis, 141N 55401 F O R M Tel: 612-252-9070 Fax; Gil - ?57 tISJ7 Viieh: fandfornii pet No. 21951 02/12/2014 30 - Review Application Professional Services Employee Hours Rate Amount Lindahl, Kendra S .25 117.00 $29.25 Total Professional Services for 30 $29.25 Total Charges for 30 - Review Application $29.25 Total Charges for .016 - Schmid Hidden Valley 2nd Addition - TopofWetland $29.25 Waiver, PP and FP (City File 12 -016) 022 ::Maple Hills Estates Community Cuter Site Plan, (city file 12 -022} Prgpare Site Plan/Coordinate Application Professional Services Employee Hours Rate Amount Lindahl, Kendra S 1.50 117.00 $175.50 Total Professional Services for 30 $175.50 Total Charges for 30 - Prepare Site Plan /Coordinate Application $175.50 Total Charges for .022 - Maple Hills Estates Community Center Site Plan (city file $175.50 12 -022) 024 - Ess Addition Plat Extensfon;icity file 12 -024 also see 05 017 and 0$ -003] 30 - Review Application Professional Services Employee Lindahl, Kendra S Hours Rate Amount .25 117.00 $29.25 Page 1 of 2 Bill Review Report - Landform Professional Services, LLC As of Friday, January 31, 2014 Project COR12010.GEN Corcoran Planning Services :General Client City of Corcoran P.O. # 8200 County Road 116 Prin. Lindahl, Kendra S Corcoran MN, 55340 P.M. Lindahl, Kendra S Rate Schedule 2014 Corcoran City Rates Billing Description Unbilled Detail Date HrstUnits Rate Markup COR12010.GEN- .0'16 -30 Review Application Labor Lindahl, Kendra S Principal 1/22/2014 0.25 1'17.00 review additional materials from applicant 0.00 29.25 Total Labor 0.25 COR12010.GEN- .022 -30 Prepare Site Plan /Coordinate Application 0.00 175.50 Labor 117.00 0.00 Lindahl, Kendra S Principal 1/2/2014 1.00 11.7.00 coordinate with Brad about possible plat Lindahl, Kendra S Principal 1/13/2014 0.50 117.00 project coordination Total Labor 1.50 COR12010.GEN- .024 -30 Review Application Labor Lindahl, Kendra S Principal 1/22/2014 0.25 117.00 coordinate with applicant about outstanding issues Total Labor 0.25 Hold Charge 0.00 29.25 0.00 29.25 0.00 29.25 0.00 175.50 0.00 117.00 0.00 58.50 0.00 175.50 0.00 29.25 0.00 29.25 0.00 29.25 2/12/2014 7:28:59 AM 1 of 1 City of Corcoran 8200 County Road 116 Corcoran, MN 55340 FEB 14 2014 L A N D FForn Sitc to Finish 105 5u.atfa Fifth Avenue S3AR 5t3 Minneapoik, MN 55401 F a R M iei: G12- 2.52- 9070 R�x: 612-252-9077 W6: landfo; m.net 21952 02/12/2014 023 - Rockford 13asebail pield S7. and CLIP (city file 13 -U3y . 30 - Review Application Professional Services Employee Hours Rate Amount Lindahi, Kendra S 8.50 117.00 $994.50 90 - Repo rtslPresentation Professional Services Total Professional Services for 30 $994.50 Total Charges for 30 - Review Application $994.50 Employee Hours Rate Amount ......... ............................... Lindahl, Kendra S 15.00 117.00 $1,755.00 Total Professional Services for 90 $1,755.00 Total Charges for 90 - Reports /Presentation $1,755.00 Employee Lindahl, Kendra S Hours Rate Amount 7.00 117.00 $819.00 Total Professional Services for 30 Total Charges for 30 - Review Application 61 - Meeting with Applicant Professional Services -qtf- j.UU 4)0 1 V. VV Employee Hours Rate Amount Lindahl, Kendra S 2.75 117.00 $321.75 Total Professional Services for 90 $321.75 Total Charges for 90 - Reports /Presentation $321.75 Total Charges for .031 - Ess SPA and CUPA at 9350 CR 19 (city file 13 -031) $321.754/ Refinbursables Reimbursables Payee Lindahl, Kendra S Lindahl, Kendra S Total Charges for - Invoice Unit Rate 297 .00 297 .00 Total Reimbursable for Qty Markup Amount 19.46 1.00 $19.46 29.83 1.00 $29.83 $49.29 Total Charges for $49.29 $49.29 Invoice Amount $4,407.54 Please remit to: Landform, 105 South Fifth Avenue, Suite 513, Minneapolis, MN 55401 Page 2 of 2 Bill Review Report - Landform Professional Services, LLC As of Friday, January 31, 2014 Project CORI3011.GEN Corcoran Planning Services Client City of Corcoran P.O. # 8200 County Road 116 Prin. Lindahl, Kendra S Corcoran MN, 55340 P.M. Lindahl, Kendra S Rate Schedule 2014 Corcoran City Rates Billing Description Unbilled Detail Dato HrslUnits Rate Markup CORI3011.GEN- .023 -30 Review Application Labor Lindahl, Kendra S Principal 1/3/2014 0.50 117.00 project update from Jay and 6radiresend extension letter Total Labor 0.50 CORI3011.GEN- .025 -30 Review Application Labor Charge 0.00 58.50 Lindahl, Kendra S Principal 1/6/2014 1.50 117.00 Development contract costs with Northland Lindahl, Kendra S Principal 1!812014 1.00 117.00 discussion with city staff on follow up issues/DA 3.50 117.00 0.00 Lindahl, Kendra S Principal 1/13/2014 1.00 117.00 call from Joe J. about process/ DA drafting Lindahl, Kendra S Principal 1/14/2014 1.50 117.00 DA drafting 0.00 58.50 DA discussion Lindahl, Kendra S Principal 1/15/2014 3.50 117.00 team meeting to review DA and discuss with subcommittee Lindahl, Kendra S Principal 1/27/2014 Total Labor 8.50 0.00 COR13011.GEN- .025 -90 Reports /Presentation Labor Hold Charge 0.00 58.50 0.00 58.50 0.00 58.50 0.00 994.50 0.00 175.50 0.00 117.00 0.00 117.00 0.00 175.50 0.00 409.50 0.00 994.50 0.00 1,784.83 Lindahl, Kendra S Principal 1/17/2014 4.00 117.00 0.00 468.00 DA revisions, meeting with City Attomey Lindahl, Kendra S Principal 1/21/2014 3.50 117.00 0.00 409.50 DA for Lennar Lindahl, Kendra S Principal 1/22/2014 0.50 117.00 0.00 58.50 DA discussion Lindahl, Kendra S Principal 1/27/2014 2,00 117.00 0.00 234.00 revisions to da Lindahl, Kendra S Principal 1/28/2014 3.00 117.00 0.00 351.00 meeting with city staff and revisions to DA Lindahl, Kendra S Principal 1/29/2014 2.00 117.00 0.00 234.00 meeting at City Hall and DA work Total Labor 15.00 0.00 1,755.00 2/12/2014 7:50:22 AM 1 of 3 Bill Review Report - Landform Professional Services, LLC As of Friday, January 31, 2014 Other Direct Charges Exp Code Company Car Mileage . .29.83 0.00 29..83 Lindahl, Kendra S 1/17/2014 29.83 0.00 1.00 0.00 29.83 meeting with City Attorney on Lennar DA Total Other Direct Charges 29.83 000 29.83 COR13011.GEN- .030 -30 Review Application CORI3011.GEN- .030 -61 Meeting with Applicant Labor Lindahl, Kendra S Principal call with John Shardlow Lindahl, Kendra S Principal meeting with applicant/research other market studies Lindahl, Kendra S Principal talk to Paul R. and schedule meetings 1/7/2014 0.50 117,00 1/8/2014 2.00 117,00 1/15/2014 1.00 117,00 0.00 81900 0.00 58.50 0.00 29.25 0.00 58.50 0.00 175.50 0.00 29.25 0.00 Labor 3.50 0.00 Lindahl, Kendra S Principal 1/16/2014 0.50 117.00 review materials from applicant and respond to requests for meetings 19.46 Lindahl, Kendra S Principal 1/17/2014 0.25 11700 review additional materials from applicant 19 46 :0.00 Lindahl, Kendra S Principal 112012014 0.50 11700 talk to paul about upcoming meetings 19.46 special meeting with team and staff Lindahl, Kendra S Principal 1/22/2014 1.50 117.00 meeting with team and follow up 0.00 19.46 COR13011.GEN- .031 -90 Reports /Presentation Lindahl, Kendra S Principal 1/27/2014 0.25 117.00 follow up from Paul Labor Lindahl, Kendra S Principal 1/30/2014 4.00 117.00 special meeting with Peachtree, city and school 117.00 prep for meeting Total Labor 7.00 Lindahl, Kendra S CORI3011.GEN- .030 -61 Meeting with Applicant Labor Lindahl, Kendra S Principal call with John Shardlow Lindahl, Kendra S Principal meeting with applicant/research other market studies Lindahl, Kendra S Principal talk to Paul R. and schedule meetings 1/7/2014 0.50 117,00 1/8/2014 2.00 117,00 1/15/2014 1.00 117,00 0.00 81900 0.00 58.50 0.00 29.25 0.00 58.50 0.00 175.50 0.00 29.25 0.00 468.00 3.50 0.00 819.00 0.00 409.50 0.00 58.50 0.00 234.00 0.00 117.00 Total Labor 3.50 0.00 409.50 COR13011.GEN- .030 -99 Expenses 0.00 19.46 Other Direct Charges Exp Code: Company Cal: Mileage .. 19 46 :0.00 19.46 Lindahl, Kendra S 1/30/2014 19.46 0.00 1.00 0.00 19.46 special meeting with team and staff Total Other Direct Charges 19.46 0.00 19.46 COR13011.GEN- .031 -90 Reports /Presentation 0.00 321.75 Labor Lindahl, Kendra S Principal 1/2/2014 1.00 117.00 0.00 117.00 prep for meeting Lindahl, Kendra S Principal 1/7/2014 0.50 117.00 0.00 58.50 PC follow up Lindahl, Kendra S Principal 1/13/2014 1.00 117.00 0,00 117.00 council packet Lindahl, Kendra S Principal 1/22/2014 0.25 117.00 0.00 29.25 2/12/2014 7:50:22 AM 2 of 3 Bili Review Report - Landform Professional Services, LLC As of Friday, January 31, 2014 powerpoint 2/12/2014 7:50:22 AM 3 of 3 Total Labor 2.75 0.00 321.75 COR13011.GEN- .032 -30 Review Application 0.00 906.75 Labor Undahl, Kendra S Principal 1/2/2014 0.50 117.00 0.00 58.50 gather submittal materials Lindahl, Kendra S Principal 1/8/2014 2.00 117.00 0.00 234.00 review application /draft incomplete letterltalk to applicant Lindahl, Kendra S Principal 1/9/2014 1.00 117,00 0.00 117.00 talk to applicantlre view commentsJschedule sketch plan review round 2 Lindahl, Kendra S Principal 1/13/2014 1.00 117.00 0.00 117.00 parks packet Lindahl, Kendra S Principal 1/16/2014 0.25 117.00 0.00 29.25 review additional materials from applicant Lindahl, Kendra S Principal 1/27/2014 1.00 117.00 0.00 117.00 sketch plan PC report Lindahl, Kendra S Principal 1/28/2014 2.00 117.00 0.00 234.00 sketch plan PC report Total Labor 7.75 0.00 906.75 CORI3011.GEN- .TIF -30 Review Application 262.50 0.00 Labor Kinney, Tracey Rae Planner Il 1/6/2014 0.50 75.00 37.50 0.00 Meeting with Kendra Kinney, Tracey Rae Planner li 1/7/2014 2.00 75.00 150.00 0.00 Review materials Kinney, Tracey Rae Planner If 1/14/2014 1.00 75.00 75.00 0.00 Research Total Labor 3.50 262.50 0.00 2/12/2014 7:50:22 AM 3 of 3 FEB 14 2014 City of Corcoran 8200 County Road 116 Corcoran, MN 55340 i=ro on Site to Fir Sh 305 Soutb Fif th Avenue Suite 513 Minneapolis, NIN 554101 6 0 Wdb: landforrn.nct Erg .01 21953' 02/1212014 041 ' Mapla Full Estates PP, FP and Variance (city file 1 -001) 30 - Preliminary Plat Documents Professional Services Employee Hours Rate Amount Trosen, Scott C 1.00 135.00 $135.00 Total Professional Services for 30 $135.00 Total Charges for 30 - Preliminary Plat Documents $135.00 40 - Final Plat L A. N D F O R M Trosen, Scott C 1.50 135.00 $202.50 Total Professional Services for 40 $202.50 0 i=ro on Site to Fir Sh 305 Soutb Fif th Avenue Suite 513 Minneapolis, NIN 554101 6 0 Wdb: landforrn.nct Erg .01 21953' 02/1212014 041 ' Mapla Full Estates PP, FP and Variance (city file 1 -001) 30 - Preliminary Plat Documents Professional Services Employee Hours Rate Amount Trosen, Scott C 1.00 135.00 $135.00 Total Professional Services for 30 $135.00 Total Charges for 30 - Preliminary Plat Documents $135.00 40 - Final Plat Professional Services Employee Hours Rate Amount Trosen, Scott C 1.50 135.00 $202.50 Total Professional Services for 40 $202.50 Total Charges for 40 - Final Plat $202.50 Total Charges for .001 - Maple Hill Estates PP, FP and Variance (city file 14 -001) $337.50 Project COR14012.GEN Corcoran Planning Services 90 City Business Professional Services Employee Lindahl, Kendra S Total Professional Services for 21953 Hours Rate Amount 15.25 117.00 $1,784.25 $1,784.25 Total Charges for $1,784.25 Total Charges for .90 - City Business $1,784.25 MTG -City Meeting Professional Services Employee Lindahl, Kendra S Total Professional Services for Total Charges for MTG - City Meeting Reimbursables Hours Rate Amount 2.00 100.00 $200.00 $ 200.00 Total Charges for $200.00 Unit Rate $200.00 Invoice Amount Amount $2,440.98 Reimbursables Payee Invoice Unit Rate Qty Markup Amount Lindahl, Kendra S 297 .00 77.84 1.00 $77.84 Lindahl, Kendra S 297 .00 19.46 1.00 $19.46 Lindahl, Kendra S 297 .00 21.93 1.00 $21.93 Total Reimbursable for 1911923 Total Charges for _ $119.23 Total Charges for - _ $11913 Please remit to: Landform, 105 South Fifth Avenue, Suite 513, Minneapolis, MN 55401 Page 2 of 2 Bill Review Report - Landform Professional Services, LLC As of Friday, January 31, 2014 Project COR14012.GEN Corcoran Planning Services Client City of Corcoran P.O. # 8200 County Road 116 Prin. Lindahl, Kendra S Corcoran MN, 55340 P.M. Lindahl, Kendra S Rate Schedule 2014 Corcoran City Rates Billing Description Unbilled Detail Date HrslUnits Rate Markup Hold Charge COR14012.GEN- .001 -30 Preliminary Plat Documents 0.00 135.00 Labor 1/612014 1.00 Trosen, Scott C Survey Lead 1/28/2014 1.00 135.00 0.00 135.00 Corcoran - Maple Hill Estates - Preplat started drawing and looking at field work completed Total Labor 1.00 0.00 135.00 COR14012.GEN- .001 -40 Final Plat 0.00 202.50 Labor 0.00 117.00 Trosen, Scott C Survey Lead 1/2012014 1.50 135.00 0.00 202.50 Corcoran - Maple Hill Estates - Boundary, review previous survey data and compile plan for Platting process Total Labor 1.50 0.00 202.50 COR14012.GEN -.90 City Business 0.00 1,784.25 Labor Lindahl, Kendra S Principal 1/612014 1.00 117.00 0.00 117.00 misc. calls and emails Lindahl, Kendra S Principal 1/7/2014 1.00 117.00 0.00 117.00 DRC agenda/misc. calls Lindahl, Kendra S Principal 1/8/2014 1.50 117.00 0.00 175.50 year end close outs/filing12014 file set up /maple grove comp plan amend. review Lindahl, Kendra S Principal 1/9/2014 1.00 117.00 0.00 117.00 calls /emails Lindahl, Kendra S Principal 1/10/2014 0.50 117.00 0.00 58.50 distribute new materials Lindahl, Kendra S Principal 1/13/2014 1.50 117.00 0.00 175.50 planning project updatelDRCIphone calls Lindahl, Kendra S Principal 1/15/2014 1.00 117.00 0.00 117.00 meeting with Koops about ag preserve and with Haegers about possible subdivision Lindahl, Kendra S Principal 1/16/2014 0.25 117.00 0.00 29.25 call from Three Rivers about trailhead and follow up with Brad Lindahi, Kendra S Principal 1/20/2014 1.00 117.00 0.00 117.00 DRC agenda /ECWMC proposed rule changes Lindahl, Kendra S Principal 1/21/2014 1.00 117.00 0.00 117.00 calls/emails Lindahl, Kendra S Principal 1/22/2014 3.00 117.00 0.00 351.00 211 21201 4 7:56:37 AM 1 of 2 Bill Review Report - Landform Professional Services, LLC As of Friday, January 31, 2014 office hours Lindahl, Kendra S Principal 1/27/2014 1.00 117.00 DRC agenda and PC agenda Lindahl, Kendra S Principal 1/29/2014 1.50 117.00 office hours Total Labor 15.25 0.00 117.00 0.00 175.50 0.00 1,784.25 COR14012.GEN -.99 City Expenses 0.00 119.23 Other Direct Charges Exp Code: Company Car Mileage .: - 119.23 0:00 119,23 Lindahl, Kendra S 1/2/2014 21.93 0.00 1.00 0.00 21.93 PC meeting Lindahl, Kendra S 1/8/2014 19.46 0.00 1.00 0.00 19.46 office hours Lindahl, Kendra S 1/15/2014 19.46 0.00 1.00 0.00 19.46 office hours Lindahl, Kendra S 1/22/2014 19.46 0,00 1.00 0.00 19.46 office hours Lindahl, Kendra S 1/23/2014 19.46 0.00 1.00 0.00 19.46 council meeting Lindahl, Kendra S 1/29/2014 19.46 0.00 1.00 0.00 19.46 office hours COR14012.GEN -MTG City Meeting Lindahl, Kendra S PC meeting Lindahl, Kendra S council meeting Total Other Direct Charges 119.23 Labor Principal 1/2/2014 3.00 117.00 Principal 1/23/2014 4.00 117,00 Total Labor 7.00 0.00 119.23 0.00 819.00 0.00 351.00 0.00 468.00 0.00 819.00 2/1212014 7:56:37 AM 2 of 2 MEMORANDUM DATE February 15, 2014 TO Brad Martens Agenda Item L A N D F O R M From Site to Finish 105 South Fifth Street, Suite 513 Minneapolis, MN 55401 cc City Council, Planning Commission, Parks & Trails Commission FROM Kendra Lindahl, City Planner RE Active Corcoran Planning Applications The following is a summary of project status for current, active projects: !to Tel: 612 - 252 -9070 Fax: 612 - 252 -9077 www.landform.net Rockford School District Site Plan, Variances and Conditional Use Permit for a Baseball Field at 20400 County Road 50 (PID 23- 119 -23 -34 -001) (city file no. 13 -023). The Parks Commission reviewed this at their meetin on October 15th and a public hearing was held at the Planning Commission on November 7 . On November 25th the City Council tabled this item to allow the applicant to try to address a number of issues. The applicant has been working with City staff, Peachtree Partners, who is proposing development on the Schendel property to the north, and the watershed to address a number of issues. The review period has been extended to May 1, 2014. We expect this revised application to be reviewed by the City Council on March 27tH 2. Corcoran Mini - Storage Comprehensive Plan Amendment, Rezoning, Preliminary PUD Development Plan, Preliminary Plat at 19219 and 19235 County Road 10 (PID 25- 119 -23 -44 -0002 and 25- 119 -23 -44 -0003) (city file 13 -032). A sketch plan was reviewed by the City in August 2013 and comments were provided to the applicant. The applicant has taken those comments and prepared revised plans. This formal application is currently incomplete and the applicant has asked that the City process another round of sketch plan concepts in advance of their completing their application submittal. The PUD Sketch Plan (round 2) was reviewed by the Parks and Trails Commission on January 21 st, by the Planning Commission on February 6th and will be reviewed by the Council on February 271H 3. Maple Hill Estates 3rd Addition Preliminary and Final Plat (PID 24- 119 -23 -43 -0016 and 24- 119 -23- 43 -0014) (city file 14 -001). A site plan and variance was approved on April 25, 2013 for this project, but it was recently was determined that the new community center should be located on City property. The plat is required to adjust property lines. The preliminary plat is scheduled for a public hearing at the March 6th Planning Commission meeting. The City Council will review the preliminary and final plat on March 27tH 4. Kopperhead Ranch LLC Agriculture Preserve Designation and Initiate Expiration at 20471 Larkin Road (PID 26- 119 -23 -31 -0001 and 26- 119 -23 -34 -0001) (city file 14 -002). Chris and Kristin Smith have requested that two parcels be enrolled in Agriculture Preserve and have also initiated expiration so that they will come out of Agriculture Preserve in 8 years. The property is located in the MUSA, but is not planned to be serviced until after expiration of the Agriculture Preserve designation. The City Council will review the request on March 27tH 5. Lennar Final Plat, Development Contract and Final PUD Development Plan for "Ravinia" (City file 14 -003). Staff has assigned this file number because we have been meeting with the developer on issues related to the application. We expect a submittal for Phase I on February 18th. If this submittal is complete it could be scheduled for the March Parks Commission and April Planning Commission and City Council meetings. Landform , SensiblyGreen and Site to Finish® are registered service marks of Landform Professional Services, LLC. 1 6. Peachtree Partners request for PUD Sketch Plan and Comprehensive Plan Amendment for property at 20400 County Road 10 (City file 14 -005). The application has a number of very significant Comprehensive Plan issues, including triggering the need for the County Road 10 realignment as shown in Comprehensive Plan and extension of municipal sewer and water to this site. The applicant is asking to reguide the property from High Density Residential to Low Density Residential, which requires a Comprehensive Plan Amendment. The City Council has informally reviewed this concept at December and January City Council meetings. This is scheduled for Parks Commission review on March 13th, Planning Commission public hearing on March 6th and City Council on March 27tH Also, there are a number of projects that have been approved, but are still not filed and closed out: 1. Corcoran Business Park (city file 06 -005). The City Council granted a one year extension to the final plat approval, which expired on April 12, 2011. Staff has spoken to the applicant and is still working to close out this project. Notably, we met with the land owner in February and may have a new development application for this site later this year. 2. Park Place Storage After - the -Fact Extension of Approvals (city file no. 10 -008). On September 23, 2010, the City Council approved a site plan and conditional use permit amendment for Park Place Storage to construct the 18th and final mini - storage building on that site. The approvals expired on September 23, 2011. The conditions have been met and a building permit was issued in September. The applicant has completed most of the site work with final items to be completed and final inspection this spring. 3. Hope Ministries Conditional Use Permit for Cemetery and Vacation of Drainage & Utility Easement at 19951 Oswald Farm Road (city file 12 -002). Hope Ministries has submitted a request for a conditional use permit to allow a cemetery west of the existing church. The application was approved by the City Council on March 22nd and site work had begun. The letter of credit for site improvements has been released but we are holding the escrow pending completion of the approved landscaping. 7. Schmid's Hidden Valley 2nd Addition Topography /Wetland Waiver, Preliminary Plat and Final Plat at 21820 Oakdale Drive (PID 04- 119 -23 -34 -0007, 04- 119 -23 -42 -0002 and 04- 119 -23 -42 -0003) (City File No. 12 -016). The application for topography and wetland delineation waiver was approved at the September 27th Council meeting. The preliminary plat and final plat were approved by the City Council on April 25th. The applicant requested a modification to one condition and the change was approved by the City Council on December 12th. The applicant has recorded the plat, staff has closed out the file and will now refund any remaining escrow. 8. Heinz Second Addition Preliminary and Final Plat at 20801 CR 117 (03- 119 -23 -14 -0002) (City file 13 -003). A wetland and topographic waiver was approved on January 24th. This item was approved by the City Council action on April 25th. The applicant is working on complying with approval conditions so that they can get the final plat mylar signed and recorded. The applicant has site work to complete and then the escrow can be refunded. 9. Lano Equipment at 23580 Highway 55 Site Plan Amendment for Cold Storage. (31- 119- 23 -34- 0007) (13 -006). This item was approved by the City Council on July 11th. The building permit has been issued, but staff has determined that the building is not being built according the approved plans. The Code Enforcement Official is working to resolve the issue. No Certificate of Occupancy will be issued until the building is corrected. 10. Triden Ridge Estates Second Addition Preliminary Plat and Final Plat at 23425 CR 117 (city file 13 -019). The landowner received a wetland delineation and topography waiver on June 27th. The application was reviewed by Parks Commission and Planning Commission. The City Council tabled their review at the October 24th meeting pending additional information from staff regarding the viability of the proposed horseback trail and questions about the interpretation of the park dedication policy. The Council approved this item at the November 25th meeting. The plat has been filed, staff has closed out the file and city will now refund any remaining escrow. MEMORANDUM 11. Meadow Creek Estates 2nd Addition Preliminary Plat, Final Plat and Easement Vacation (PID 06- 119 -23 -32 -0005 and 06- 119 -23 -34 -0003) (City file 13 -020). This plat was approved by the City Council on October 24th. The mylars have been signed and released for filing. The plat has been filed, staff has closed out the file and city will now refund any remaining escrow. 12. Ess Addition (city files 05 -017, 08 -003 and 12 -024). The City Council granted an after - the -fact extension for this final plat at their November 29, 2012 meeting and a second extension at the November 25, 2013 meeting. The plat has been recorded and staff is working with the applicant to address any outstanding issues and close out the file /refund the escrow after wetland monuments and lot monuments are installed this spring. 13. Lennar Rezoning, Preliminary Plat and Preliminary PUD Development Plan for "Ravinia" (City file 13 -025) (related files are infrastructure design files 13 -026, -027 and -028). The application was approved by the City Council on December 23, 2013. The applicant is now working on addressing those conditions and preparing a Final PUD Development Plan and Final Plat for approval this spring. 14. Ess Brothers Site Plan Amendment and Conditional Use Permit Amendment for an accessory building at 9350 County Road (PID # 07- 119 -23 -43 -0004) (City File No. 13 -031) The applicant is requesting approval for a 5,500 square feet detached, accessory building with 20 -foot sidewalls. The City Council approved this item on January 23rd. The applicant must now file the resolution at the County and then staff will close out the file and refund any remaining escrow. The applicant may apply for a building permit after the resolution is recorded. 15. BNC Farms Grain Bin Certificate of Compliance at 20913 County Road 10 (PID 22- 119- 23 -12- 0001) (city file 14 -004). An after - the -fact certificate of compliance was administratively approved. Finally, there are a few projects that have not yet been started but have been identified as action items or future projects: Sign Ordinance Update. At the April 25th Council meeting, the City reviewed a request for the city to initiate a sign ordinance update. Specifically, they requested that the City review the ordinance standards relating to sign area, sign height and internal illumination and, because this is a city -wide issue, that the ordinance update be completed by the City out of the City funds. The Council discussed the issue and directed staff to bring a proposal back at a later date because the Council felt that this was a significant undertaking that would involve much more than this one issue. We will work with the City Administrator to determine the appropriate meeting to have this considered. 2. Design Guideline Update for Southeast District/Downtown. The Council approved a Landform proposal to update the existing design guidelines for this area. The design guidelines are adopted as part of the Zoning Ordinance and will be enforced as new development is proposed, consequently, the City Council wishes to revisit that planning effort to ensure it is still consistent with the City's goals. The City Council appointed a subcommittee, but the City Council has decided to delay kickoff as we work through some associated issues as part of some new development plans. We expect to convene this subcommittee later this year. MEMORANDUM STAFF REPORT / Code Compliance Agenda Item: 8 b. Council Meeting: Prepared By: February 27, 2014 Mike Pritchard Topic: Action Required: CODE COMPLIANCE REPORT — January 2014 Information Only Complaints and Concerns Permits and Zoning Referred to Public Building Complaints Nuisiance Grass 8 Misc. Cases Grading or Overweight Animal Home Works, Permits - Building Misc. Concerns Junk /Junk Weed Violations Occupations Signs Metro West, Compaints Referred to Zoning Permits Driveway Permits /Ag Vehicle Total Vehicles Control Concerns City Attorney Permits Permits or City review Engineer 10 1 2 1 0 1 0 1 0 0 8 1 8 1 0 1 2 1 16 0 1 1 0 Code Enforcement Issues: Complaint 14 -002: Vacant building; Junk /Debris; Possible hazardous condition at 76XX Rolling Hills Road. The home became vacant January 21, 2014. At that time a massive amount of debris was noted all over the exterior of the property as well as inside the home and garage. The property is now bank - owned. Although the owner has taken steps to secure the home, the bank has some legal obligations before a clean -up can take place. We have been working with the property owner to create a plan of action to bring the home in to compliance. Updates to follow. Complaint 12 -031: Hazardous Building at 20xxx County Road 10. No Update. 2013 Code Enforcement Summary: In 2013, there were a total of 127 complaints, some with multiple violations. These complaints ranged from simple weed and tall grass violations, junk and junk vehicles to home occupations and much more complicated cases. We resolved and closed -out all but 7 complaints from 2013. Of the 7 complaints, 2 are vacant homes that we will continue to monitor; 1 is the dirt processing operation on Co Rd 10 that moved out (we still need a follow -up inspection in the spring); 1 is a home occupation that is in the process of relocating; 1 is a wetland violation that is being handled by Elm Creek Watershed; the others are nuisance violations that will need to be addressed in the spring. We will continue to work with our residents, property owners, and business owners to alleviate concerns and non - compliances as well as educate them on the importance and need for compliance. 4 Year Statistics: 2010: 42 complaints 2011: 37 complaints 2012: 145 complaints 2013: 127 complaints CODE ENFORCEMENT YEAR END REPORT 2013 RQSBS \cityhall \City Hall Information \Code Enforcement \Quarterly Reports \2013 \2013 Quarterly Report Complaints and Concerns Permits and Zoning Referred to Building Complaints Nuisiance Grass & Weed Animal Home Public Works, MISC. Cases Referred Permits - Building Grading or Misc. Overweight Concerns Junk /Junk Control Violations Occupations Signs Metro West, Compaints to City Attorney Zoning Permits Driveway Permits IAg Vehicle Total Vehicles or City Concerns Permits Permits Engineer review January 6 1 0 0 0 2 3 3 0 0 9 1 0 0 February 13 8 0 2 0 1 5 3 1 4 13 0 1 0 March 6 3 0 1 0 1 4 1 0 4 9 0 1 29 1st Quarter 25 12 0 3 0 4 12 7 1 8 31 1 2 29 April 13 4 0 0 2 1 8 8 0 4 10 2 1 4 May 15 6 4 0 0 5 6 7 0 9 27 3 6 11 June 18 2 6 0 1 1 7 9 0 7 24 4 6 1 2nd Quarter 46 12 10 0 3 7 21 24 0 20 61 9 13 16 July 11 3 3 1 2 2 4 2 0 8 38 0 1 1 August 8 0 5 0 2 0 2 6 0 3 26 0 4 1 September 10 1 5 3 1 0 3 0 8 26 0 2 3 3rd Quarter 29 4 13 4 5 2 6 11 0 19 90 0 7 5 October 11 1 1 0 0 0 10 10 0 9 35 2 0 4 November 10 4 0 1 1 1 7 3 0 2 23 0 0 4 December 6 0 0 0 0 2 6 4 0 1 9 0 0 0 4th Quarter 27 5 1 1 1 3 23 17 0 12 67 2 0 8 Year To Date Totals 127 33 24 8 9 16 62 59 1 59 249 12 22 58 RQSBS \cityhall \City Hall Information \Code Enforcement \Quarterly Reports \2013 \2013 Quarterly Report STAFF REPORT Document No. 9a. Council Meeting: February 27, 2014 Prepared By: Brad Martens Topic: PUD Sketch Plan for Corcoran Mini Storage Action Required: Comment Summary: Attached to this report are two items for City Council review: 1. A memo from Kendra Lindahl outlining a request for an additional review of an updated sketch plan to consider a mini - storage facility and office condos on a 40 acre site. 2. Comments on the sketch plan from Councilor Cossette who is unable to attend the February 27, 2014 City Council meeting. Financial /Budget: N/A Options: 1. Comment on the sketch plan. Recommendation: N/A Council Action: Comment on the sketch plan. Attachments: 1. February 15, 2014 Memo from Kendra Lindahl 2. Letter from Councilor Cossette Agenda Item: 0 ti L A N D F 0 R M Frnn'I �iic to Fin,i' >h 0 105 South Fifth Avenue Tel: 612 - 252 -9070 Suite 513 Fax: 612 - 252 -9077 Minneapolis, MN 55401 www.landform.net TO: Corcoran City Council FROM: Kendra Lindahl, Landform DATE: February 15, 2014 for the February 27, 2014 City Council Meeting RE: PUD Sketch Plan for Corcoran Mini Storage at 19219 and 19235 County Road 10 (PID 25- 119 -23 -44 -0002 and 25- 119 -23 -44 -0003) (city file 13 -032) 60 -DAY REVIEW DEADLINE: NA (incomplete) 1. Application Request RossLyn Holdings, LLC has submitted a request for additional review of an updated sketch plan to consider a mini - storage facility and office condos on the 40 -acre site. Mini - Storage is only permitted in the Light Industrial or Rural Commercial zoning districts. In August 2013, the Planning Commission and City Council reviewed the request and provided advisory, non - binding comments to the applicant. The Council noted that they were supportive of the request if a PUD could be developed to address the transition issues. The applicant has taken those comments and revised the plans to try to address the issues raised. The revised sketch plan is now requested for review and comment. 2. Planning Commission Review The Planning Commission reviewed this item at their February 6th meeting. In addition to the applicant, there were two representatives from Lions Park who spoke at the meeting. The applicant indicated that they did not support the Parks and Trails Commission recommendation that the trail be constructed as shown on the Comprehensive Plan on the east side of the property and wrapping around the wetland to the south. The Lions Park representatives also expressed concern about that proposed trail location. The noted that people could use the trail to watch events in Lions Park without paying the entry fee, they expressed safety concerns about the trail location due to lack of visibility and suggested that they would rather have the trail cross from CR 101 through the Lions Park site (near the towers) to connect to the wetland. The Commission asked how many events the Lions Parks hosts a year and the representatives from Lions Park indicated that they have 5 events (the Hennepin County Fair, the Hamel Rodeo, 2 tractor pulls and a demo derby) a year, which generally results in 10 -15 days out of the year with active use on their site. Landform�, SensiblyGreen' and Site to Finish are registered service marks of Landform Professional Services, LLC. • The Planning Commission took a straw vote and unanimously recommended that if this project is approved, the trail not be located on the east property line as recommended by the Parks and Trails Commission. The Commission recommended that the 100 -foot setback from CR 10 be maintained. The Commission generally did not support the office building in front of the mini - storage buildings, primarily due to the setbacks not being met. The Commissioners had significant concerns about the proposed 12- to 14 -foot retaining wall on the east side of the project. If the project size was reduced and the setbacks increased, the wall height could likely be reduced. The Commissioners also had significant discussion about the plans for the western property. They were concerned that not enough detail was provided for that site. They generally supported residential, office or small scale service users that serve residents on that property and were concerned about allowing industrial development next to the golf course. Commissioner Krueger asked that the City Council really analyze the tax implications of this proposed change on both this property and surrounding properties. The Planning Commissioners remained divided on the project with three supporting the concept of the reguiding if the design issues were addressed and two opposed to the reguiding. 3. Parks and Trails Commission Review The Parks and Trails Commission reviewed this item at their January 215 meeting. The Commission reconfirmed the need for the off -road trail shown in Comprehensive Plan in addition to the on -road trail on County Road 10. The Commission recommended that the developer provide an 8 -foot trail in a 20 -foot easement on the east side of the eastern property near Lions Park. They also recommended that the trail be extended to wrap around the large wetland to the south where the trails will ultimately connect to trails planned in the Lennar development. Section 1050.010 (wetland overlay district) of the City Code notes that "Trails that serve an interpretive function may be exempted from buffer and setback requirements ", which could provide the developer some flexibility in locating the portion of the trail near the wetland. Final location shall be subject to city review and approval with the plat application. There was discussion about the need to provide a transition between the planned mini - storage development and the existing Lions Park for the trail. The developer will need to show a safe and enjoyable route through the property when the plans are submitted for City review and approval. Corcoran Mini Storage PUD Sketch Plan (13 -032) February 27, 2014 i 4. Context Zoning and Land Use i i The northern' /2 of the site is guided Mixed Residential, which is planned to be developed at 8 -10 units per acre, and the south '/2 is guided Low Density Residential, which is planned to be developed at 3 -5 units per acre. The site is zoned Urban Reserve, which is a holding zone until development is proposed. Surrounding Properties The surrounding properties to the north are guided Mixed Residential and zoned RSF -3 (single and two family residential). The property to the east is Lions Park, which is guided Mixed Use and Low Density Residential and zoned PUD (Planned Unit Development) and Urban Reserve (UR). The property to the south is guided Existing Residential and zoned Urban Reserve. The property to the west is guided Mixed Residential and Low Density Residential and zoned Urban Reserve. Natural Characteristics of the Site The 2030 Comprehensive Plan shows a medium quality wetland on the south '/2 of the property. This area is also located in the Greenway Corridor. 5. Analysis of Request Reguiding and Rezoning The significant issue with this project is that the project as proposed would require a land use guide plan map amendment and zoning map amendment. The applicant would request that the property be reguided and rezoned from residential to industrial /Planned Unit Development. The City has a high level of discretion when considering land use guide plan amendments. The land use guide plan is a major component of the City's comprehensive plan. The land use plan is the City's long range planning tool that indicates what type of development should occur on all land within the city —it is the City's plan for how it wants to direct future development, redevelopment and growth. The City Council may guide property as it deems necessary to protect and promote the general health, safety and welfare of the community. The City should consider the following issues when reviewing a comprehensive plan amendment request: • The extent to which the location criteria of applicable existing or proposed land use plan classifications are satisfied. • Evidence submitted by the applicant demonstrating the reason(s) that the plan should be changed, including, but not limited to, whether new information has become available since the Comprehensive Plan was adopted that supports re- examination of the plan, or that existing or proposed development offers new opportunities or constraints that were not previously considered by the plan. Corcoran Mini Storage PUD Sketch Plan (13 -032) February 27, 2014 0 • • • • Whether or not the change is needed to allow reasonable development of the site. • The relationship of the proposed amendment to the supply and demand for particular land uses within the city and the immediate vicinity of the site. • A demonstration by the applicant that the proposed amendment has merit beyond the interests of the proponent. • The possible impacts of the amendment on all specific elements of the Comprehensive Plan as may be applicable, including, but not limited to: • Transportation • Sanitary sewer, including existing and proposed sanitary sewer flows as compared to the adopted plan; • Housing, including the extent to which the proposal contributes to the City's adopted housing goals; • Surface water, including compliance with the City's goals for water quality as well as water quantity management; • Water supply; • Parks and open space; and • Consideration of the impact of the proposed amendment upon current and future special assessments and utility area charges, future property tax assessments or other fiscal impacts upon the City. The City has a relatively high level of discretion in in approving or denying a rezoning application. The proposed zoning must be consistent with the comprehensive plan. The zoning ordinance and zoning map are the enforcement tools used to implement the goals and standards set by the comprehensive plan. Proposed PUD Uses The applicant has provided a proposal for what the framework for the PUD might be. This framework is very broad primarily because they have a plan for the eastern parcel, but have no development plans for the western parcel. The Council should provide feedback on the applicant's narrative and whether there are additional issues to be addressed or items that would not be desirable in this PUD. The applicant would take those comments under advisement as they prepare a formal submittal. The applicant proposes that all uses allowed (presumably meaning all permitted and conditional uses) in the light Industrial, Business Park and RMF- districts be allowed, except the following uses: • Equipment Rental • Lumber yards • Recycling facility • Contractor yards • Land reclamation I mining /soil processing (Not currently allowed in those districts) • Warehousing /trucking operations (trucking operations are not currently allowed in those districts, but warehousing would have been) • Motor Vehicle, boat or equipment repair • Motor Vehicle, boats and equipment sales • Veterinary Clinics, hospitals, pet grooming & kennels Corcoran Mini Storage PUD Sketch Plan (13 -032) February 27, 2014 0 • That would allow the following uses under the current proposal and the commission should comment on whether all of these proposed uses would be appropriate. The Council could find that some uses are appropriate on one lot and not the other. The Planning Commission comments on uses are noted in italics below: • Automotive detailing shops. ( the Planning Commission recommends that this use not be allowed) • Banks, savings and loan, credit unions and other financial institutions, with or without drive - through. • Civic Buildings, such as City Hall, libraries, fire stations, etc. • Commercial printing establishments. (the Planning Commission recommends that this use not be allowed) • Conference centers and reception halls. • Day Care facilities accessory to educational facilities or Places of Worship /Assembly. • Day Care Facilities, State licensed, as defined by statute. • Day Care, Commercial. • Dwelling, Multiple Family • Dwelling, Senior (age- restricted) • Dwelling, Single - Family Attached - 8 units per building maximum with each unit having a separate entrance; • Educational facilities, K -12. • Essential services and structures. • Hotel, inns and bed and breakfast establishments. • Indoor sports and recreation (commercial) provided the structure and use is located at least one hundred feet (100') from any residential zoning district. • Laboratories /research facilities. • Manufacturing or assembly of products that produce no exterior noise, glare, fumes, obnoxious products, byproducts or wastes or creates other objectionable impact on the environment. (the Planning Commission recommends that this use not be allowed) • Mini Storage /Self Storage Facilities. (the Planning Commission recommends that this use not be allowed on the western site) • Office/Warehouse. • Offices, medical and professional. • Outside Storage, accessory to an allowed use (the Planning Commission recommends that this use not be allowed) • Parks, playgrounds, trails, other recreational facilities of a non - commercial nature and directly related buildings and structures. • Places of Worship /Assembly. • Printing and publishing. (the Planning Commission recommend that this use not be allowed) • Radio and television stations or studios • Residential Facility in a single family detached dwelling, serving 6 or fewer individuals and licensed by the State. • Residential Facility with seven to sixteen individuals, licensed by the State. • Retail Uses accessory to permitted development limited to 10 percent of the gross floor area of the building. Corcoran Mini Storage PUD Sketch Plan (13 -032) February 27, 2014 ! • Technical, vocational, business and college /university satellite facilities /schools. • Towers and Antennas (freestanding) as regulated by Section 1060.100 (Telecommunications Services) of the Zoning Ordinance. • Trade Schools, Seminaries and other Higher Education Facilities. • Veterinary clinic, Animal Hospital and related indoor kennel; and pet grooming. • Wholesale Showrooms. (the Planning Commission recommends that this use not be allowed) Sketch Plan Mini Storage is allowed as a conditional use in the 1 -1 zoning district subject to the following: 1. Units are to be used for dead storage only. Units are not to be used for retailing, auto repair, human habitation, or any commercial activity, except as allowed by this Section. 2. Combining office and /or retail space with a self- service storage facility may be allowed by Conditional Use Permit. 3. Storage of hazardous or flammable materials is prohibited. 4. No exterior storage is allowed. 5. The facility shall be secured by either the walls of the structure and /or fencing. All doors on the units shall face inward and away from the street and property lines. 6. An on -site manager is allowed only where adequate sanitary facilities are provided, either through use of a septic system or through connection to the public sanitary sewer system. Use of portable sanitary facilities does not fulfill this requirement. The sketch plan shows 8 mini storage buildings and an office /warehouse type building on the east parcel. The front mini - storage building is shown as a two -story climate controlled building and the remaining buildings are shown single story. The buildings are high - quality masonry walls with standing seam metal roofs. The concept shows 6 office condo buildings on the west site. The applicant says that all zoning district standards will be met. However, staff notes that Section 1060.050 establishes general building standards, including the types of materials that are permitted. Additionally, staff notes that Appendix A of the Zoning Ordinance establishes Design Guidelines for the southwest district. These guidelines are adopted as part of the Zoning Ordinance and require an additional level of design. The ordinance notes that this area is the Gateway to the City where "gateway identity elements and other improvements will be added at appropriate intersections to communicate that this is a downtown area." Additionally, the guidelines offer the following guidance: • Mixed -use, commercial and retail within the downtown PUD should be designed around public or common areas, linked by a pedestrian network of sidewalks and trails. This network of open space should include formal plazas, squares and gardens, designated parks and Corcoran Mini Storage PUD Sketch Plan (13 -032) February 27, 2014 • 11 i informal landscaped greens, in addition to more natural areas of open space (woods, wetlands, meadows, etc.). • Commercial development should be designed with a traditional "downtown" character and quality; two and three -story buildings are encouraged. The concept plans do not provide significant detail to determine whether they are consistent with these and other Design Guideline requirements. Setbacks The developer is requesting setbacks that would vary depending on the type of use. Staff recommends that development standards be established for the ease of the City and Developer as the project progresses. Staff notes that while the concept plan shows compliance with building setbacks, the parking setbacks are shown approximately 10 feet from County Road 10 where 100 feet is required. The 100 foot setback from major roadways is intended to maintain green corridors throughout the City. The ordinance allows some setback reduction if significant additional landscaping is provided adjacent to the roadway. Staff does not recommend any flexibility from these front yard setback requirements. Staff is concerned about the size of the retaining walls needed to accommodate the maximum site development proposed by the applicant. The walls are as tall as 12- to 14 -feet in some areas. The Council may wish to comment on this issue. Corcoran Mini Storage PUD Sketch Plan (13 -032) February 27, 2014 Proposed 1 -1 BP RMF -3 Minimum lot area Same as underlying zoning 1 acre 1 acre 1 acre fortype of use Minimum lot width Same as underlying zoning 100 100 feet 150 feet fortype of use feet Minimum lot depth Same as underlying zoning 200 200 feet NA fortype of use feet Minimum Principal Structure Setbacks: Front, From Major 100 feet 100 100 feet 100 feet Roadways* feet Front, From all other 20 feet 50 50 feet 50 feet streets feet Side Same as underlying zoning 20 20 feet 25 feet for type of use feet Rear Same as underlying zoning 20 20 feet 25 feet for type of use feet Adjacent to Residential Same as underlying zoning 50 50 feet NA fortype of use feet Maximum Principal Building Same as underlying zoning 45 45 feet 35 feet or three Height fortype of use feet stories Maximum Impervious 70% for entire PUD 70% 70% NA Surface Coverage Staff notes that while the concept plan shows compliance with building setbacks, the parking setbacks are shown approximately 10 feet from County Road 10 where 100 feet is required. The 100 foot setback from major roadways is intended to maintain green corridors throughout the City. The ordinance allows some setback reduction if significant additional landscaping is provided adjacent to the roadway. Staff does not recommend any flexibility from these front yard setback requirements. Staff is concerned about the size of the retaining walls needed to accommodate the maximum site development proposed by the applicant. The walls are as tall as 12- to 14 -feet in some areas. The Council may wish to comment on this issue. Corcoran Mini Storage PUD Sketch Plan (13 -032) February 27, 2014 Transportation • • As part of the development plan, the County will request an additional 27 feet of right -of -way from this property for County Road 10 to allow for a 60- foot' /2 right -of -way. They note that while they support the single access concept for the two parcels they have some traffic /safety concerns that will need to be addressed. A right and left turn lane will be required to be constructed on County Road 10. Stormwater The site drains to the south, into a large wetland complex that flows under County Road 101 into Maple Grove. The increase in impervious area will increase runoff to the wetland. ECWMC requirements will need to be met and will be evaluated along with any impacts from the proposed Lennar development in the wetland's subwatershed. Fire Issues The building official has identified a need for hydrants and fire lanes as required by the Code. The applicant will be responsible for ensuring that those standards are met as part of the preliminary plat application. The building official notes that sprinklers may be required in this building and the developer is encouraged to provide data to support their position that hydrants are not required for City review. Utilities This property is located in the MUSA (Metropolitan Urban Service Area). Properties in the MUSA are not allowed to develop until municipal sewer and water are available. The 2012 installation of sewer and water north of County Road 10 allows for development of the parcel under with municipal sanitary sewer and water services. The Lennar project will require a lift station which is currently being designed and as is the planned lift station on Lions Park property. This spring the City will be working on easement negotiation, final plans and specifications, and bidding. Municipal water will be along CSAH 101 and sewer will be through the back yards of residences along CSAH 101. In order to serve this site, a water connection is planned along the south side of CR 10, connecting at the southwest quadrant of Old 101 and CR 10 intersection and sanitary service would come from the south end of the property. The service lines to the facility are known as "laterals" and these public improvements will be designed, bid and constructed by the City at developer cost. The process is for utility projects beyond the development to be conducted as City projects under municipal bidding laws. The developer agreement will require an escrow to be deposited prior to the start of surveying, easements, and design with additional escrow prior to contract award. This process eliminates the financial risk for the City and allows the developer to have utilities installed on property beyond their boundaries. Corcoran Mini Storage PUD Sketch Plan (13 -032) February 27, 2014 • Wetlands • • The wetland delineation and wetland mitigation plan has not been provided to the City. ECWMC is the LGU for the Wetland Conservation Act and they will review and approve the delineation. The subject wetlands are ranked on the National Resource Communities Quality Rankings map as medium quality. The sketch plan does not identify wetland buffers or setbacks. If mitigation occurs, a mitigation plan must be submitted for review and approval and Elm Creek Watershed District approval must be obtained. All wetlands must be blanketed by a drainage and utility easement. Parks and Trails The applicant is not showing any dedication of trails or park land as part of the site plan. The Parks and Trails plan in Comprehensive Plan shows an on -road trail on County Road 10, which could be accommodated within the additional right -of -way. Additionally, an off -road trail is planned to enter the site off County Road 10 between the two subject parcels and move toward the east where it will wind through the site along the east side of the wetland and to the south where it will connect to the trail system within the Lennar development. It is unclear to staff whether fencing is proposed around the mini - storage site, but care must be taken to accommodate the required trail connection in a safe manner. Under the current ordinance, park dedication is required at 5% of the net land area for commercial and industrial properties. There are different requirements for residential property. The applicant indicates that the western property could be office, industrial or residential. In this case the sketch plan does not provide net acreage, so full park dedication requirements cannot be determined at this time. Credit would be given for dedication of public trail easements, but not trails within public right - of -way. The City should accept park dedication in the form of land where shown on the maps. The City may accept cash -in -lieu of land if park dedication requirements are not met by the trail dedication. Next Steps If the applicant chooses to proceed with the application, they would need to submit applications for: • Comprehensive Plan Amendment • Zoning Map Amendment • Preliminary Plat • Site Plan • Conditional Use Permit for Mini - Storage • Final Plat The Comprehensive Plan Amendment will require a 4/5 vote (super- majority) of the Council. This is a policy decision and the Council has a high level of discretion in reviewing a comprehensive plan amendment. While this is not the formal application, they Council should provide direction to the applicant so that they can decide whether or not to proceed. Corcoran Mini Storage PUD Sketch Plan (13 -032) February 27, 2014 6. Action • The applicant is requesting comments on this sketch plan. Any comments given by the City Council are advisory in nature and non - binding. While the comments are non - binding, the applicant will consider the comments from the City Council when they prepare their formal submittal. Attachments a. Aerial Location Map b. 2030 Park & Trail Map c. Memo from City Engineer dated January 29, 2014 d. Memo from Building Official dated January 22, 2014 e. Email from ECWMC dated January 10, 2014 f. Memo from Hennepin County Transportation dated February 6, 2014 g. Applicant's Narrative dated December 10, 2013 h. Site Graphics dated January 16, 2014 i. Site Rendering dated January 2, 2014 Corcoran Mini Storage PUD Sketch Plan (13 -032) 10 February 27, 2014 Hennepin County GIS - Printable Map Int+eractlyr Maps �' Am- f. 'c Parcel Market $207,000 25- 119 -23 -44 -0003 ID: Tax Owner Total: (Payable: 2013) Richard A Locken Name: Price: Parcel 19219 Co Rd No 10 Address: Corcoran, MN 55340 Property Residential Type: Sale Home- Code: Homestead stead: Parcel 22.25 acres Area: 969,088 sq ft A -T -B: Abstract Market $207,000 Total: Tax $3,113.76 Total: (Payable: 2013) Sale $91,500 Price: Sale 07/1979 Date: Sale Code: r i 1 1 Property Map M1�r1_ *- A, 1' Map Scale: 1" = 800 ft. N Print Date: 7/26/2013 This map is a compilation of data from various sources and is furnished "AS IS" with no representation or warranty expressed or implied, including fitness of any particular purpose, merchantability, or the accuracy and completeness of the information shown. COPYRIGHT © HENNEPIN COUNTY 2013 —'• Green! http : / /gis.co.hennepin.mn.us / ... 6390000144, 4992384. 775050001& L =5 &T= hybrid &D =true& LID= O &FID= 2511923440003 &VIS = 0,0,0,0,0,0[7/26 /2013 7:00:07 AM] 411 ll 'sal �� �� C■ ■ -' I�L� 111111111�� I 1 o , LA LL V' `\ p C) 1 - 1 + 1 , , I. 1 1 1 1 1 ► 1 1 ' 1 I1 •. W m Y SO 1 - ;— 6 r - OSP, A OSP 11 wmmmm ... ' • w� LARKIN , L , 1 1 , il'i W > CHUTT - ;1 J C. '! 09P 71STER R AD !COOK - i' - LAKE � j 1 LG/ / _ i�,r ■■A,r;'- lM� ■� /divas %J71wi► �---- -•' - - -� -': 1 1 ' iG , 1 ' T - ,SCOTT' ��.+ _ __ ''G • - / -, _� 1 LAKE a.l JUBERT - ®J LAKE ',OSP,+ ;S `�- '~I'il ^♦� �'' -`o — i i '•' , 1_— _ - ♦' �/ OSP I 1. °} mm. 1 I OW all A mom r1f � Parks & Trails Plan 2030 Comprehensive Plan N W 4O �I` E �s 3,000 1,500 0 City Limit 2030 MUSA Open Water Wetlands Existing Parks and Trails Regional Trail Existing On Road Trail 0 Community Park 0 City Hall /Memorial Park 0 Existing Ball Fields /School Property Existing Park (Private /Lion's Park) ® Golf Course Proposed Parks and Trails Proposed County Bike Trail - - -- Proposed On Road Trail Off Road Trail 3,000 Feet Off Road Trail outside 2030 Development Area - - -- Horseback Trail Proposed County Road 50 ■■■■I Natural Gas Pipeline Easement Trail (Potential) City Square osP OSP /Nature Park • ASA - Athletic Search Area Neighborhood Park 0 Trailhead Search Area Greenway Corridor (Bonus Eligible Resource Corridor) *Proposed park and trails locations represent the general search areas for parks and trails. The City will work with developers and landowners to identify the exact location and size of parks and trail alignments as development or park acquisition is proposed. June 2, 1011 •�� Bonestroo I:/ 504 / 50408144 /GIS /ComPlan /Maps /Final Maps /2030 parks and trails.mxd �on-ill,. �• 1, ■,11.'74■, 1■ 1 , il'i W > CHUTT - ;1 J C. '! 09P 71STER R AD !COOK - i' - LAKE � j 1 LG/ / _ i�,r ■■A,r;'- lM� ■� /divas %J71wi► �---- -•' - - -� -': 1 1 ' iG , 1 ' T - ,SCOTT' ��.+ _ __ ''G • - / -, _� 1 LAKE a.l JUBERT - ®J LAKE ',OSP,+ ;S `�- '~I'il ^♦� �'' -`o — i i '•' , 1_— _ - ♦' �/ OSP I 1. °} mm. 1 I OW all A mom r1f � Parks & Trails Plan 2030 Comprehensive Plan N W 4O �I` E �s 3,000 1,500 0 City Limit 2030 MUSA Open Water Wetlands Existing Parks and Trails Regional Trail Existing On Road Trail 0 Community Park 0 City Hall /Memorial Park 0 Existing Ball Fields /School Property Existing Park (Private /Lion's Park) ® Golf Course Proposed Parks and Trails Proposed County Bike Trail - - -- Proposed On Road Trail Off Road Trail 3,000 Feet Off Road Trail outside 2030 Development Area - - -- Horseback Trail Proposed County Road 50 ■■■■I Natural Gas Pipeline Easement Trail (Potential) City Square osP OSP /Nature Park • ASA - Athletic Search Area Neighborhood Park 0 Trailhead Search Area Greenway Corridor (Bonus Eligible Resource Corridor) *Proposed park and trails locations represent the general search areas for parks and trails. The City will work with developers and landowners to identify the exact location and size of parks and trail alignments as development or park acquisition is proposed. June 2, 1011 •�� Bonestroo I:/ 504 / 50408144 /GIS /ComPlan /Maps /Final Maps /2030 parks and trails.mxd Wencl< TO: Kendra Lindahl, City Planner FROM: Kent Torve, P.E. DATE: January 29, 2014 SUBJECT: Sketch Plan Review No. 2 Wenck Associates, Inc. 1800 Pioneer Creek Ctr. P.O. Box 249 Maple Plain, MN 55359 -0249 (763) 479 -4200 Fax (763) 479 -4242 E -mail: wenckmp @wenck.com Back1round The review of the initial sketch plan provided a summary of transportation, stormwater, sewer and water service. That memo is attached for reference. Utility Update The sewer line from Lennar with a lift station on Lions Park property is well underway. Spring activities include easement negotiation, final plans and specifications, and bidding. Water will be along CSAH 101 and sewer will be through the back yards of residences along CSAH 101. • The water connection is planned for along the south side of CR 10, connecting at the southwest quadrant of Old 101 and CR 10 intersection. • Sewer service would come from the south end of the property. Connection to Utilities The service lines to the facility are known as "laterals" however the City doesn't have a fund to install laterals, this will be done at developer cost. The process is for utility projects beyond the development to be conducted as City projects under municipal bidding laws. The developer agreement will require an escrow to be deposited prior to the start of surveying, easements, and design with additional escrow prior to contract award. This process eliminates the financial risk for the City and allows the developer to have utilities installed on property beyond their boundaries. METRO .sr 5. �.. Y Box 248; Loretto, Minnesota 55357 From: James C Kuiawa To: Kendra Lindahl, AICP Cc: Kent Torve; bmartensCalci.corcoran.mn.us; Ali Durgunoglu; judieCo)jass.biz Subject: Preliminary PUD: Preliminary Plat: Corn Plan Amendment: Rezoning PID 2511923440003 & 0004, Corcoran Mini Storage Date: Friday, January 10, 2014 3:55:00 PM Attachments: Incomplete application.pdf Kendra, On January 7, 2014, the Elm Creek Watershed Management Commission received the narrative (dated December 10, 2013) and plans (dated December 26, 2013) for the RossLyn Holdings, LLC, project from the City of Corcoran with a request for comments. In addition, we received an application for a wetland delineation review from RossLyn Holdings LLC on October 21, 2013. We have the following are comments for both of these applications. 1) The original wetland application and delineation was field reviewed and found to be incomplete. A notice of incomplete application was mailed to the applicant on October 29, 2013 (attached). 2) Additional delineation materials were received December 31, 2013. This material cannot be analyzed until the growing season this spring. As a matter of fact, the complete site will need to be reanalyzed with all the submitted materials. 3) Wetlands appear to be present in the vicinity of Outlot A, where the regional office /warehouse facility is proposed. We recommend the wetland issues to be resolved prior to proceeding with the site plan (see #2 above). If wetlands are present and impacts are proposed, a sequencing analysis must be provided by the applicant to prove that the impacts are unavoidable. 4) There are designated FEMA and ECMWC floodplains on the south side of the proposed development area. In the ECWMC management plan this area is designated as Upland Flood Storage Area #13 with a 100 year elevation of 962.2. FEMA designates this area as a Zone A. FEMA Zone A floodplain is defined as 'Areas subject to inundation by the 1- percent - annual- chance flood event generally determined using approximate methodologies. Because detailed hydraulic analyses have not been performed, no Base Flood Elevations (BFEs) or flood depths are shown. It doesn't appear as if this present proposal will impact the flood plains on these properties. If the project does impact flood storage areas, a floodplain mitigation plan must be submitted, showing full compensation of the lost flood storage. 5) To be considered a complete Elm Creek WMC application, an ECWMC application and appropriate fee must be submitted along with site plan information that complies with the Elm Creek Watershed Management Commission's standards for water quantity, water quality, floodplains, grading & erosion control and wetlands. 6) The southerly portion of this site is located in the area Corcoran may be considering for a regional pond. If this wetland area is to be restored into a regional facility, the City may want to consider an appropriate elevation for establish drainage easements in the future. Please let me know if you have any questions on this information. Jim Disclaimer: Information in this message or an attachment may be government data and thereby subject to the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13, may be subject to attorney - client or work product privilege, may be confidential, privileged, proprietary, or otherwise protected, and the unauthorized review, copying, retransmission, or other use or disclosure of the information is strictly prohibited. If you are not the intended recipient of this message, please immediately notify the sender of the transmission error and then promptly delete this message from your computer system. Hennepin County Public Works Transportation Department Public Works Facility 1600 Prairie Drive Medina, MN 55340 -5421 February 6, 2014 Ms. Kendra Lindahl City Planner City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Re: Preliminary Plat Review — Corcoran Mini Storage South of CSAH 10 and west of CSAH 101 Hennepin County Plat Review No. 3339 Dear Ms. Lindahl: Phone: 612- 596 -0300 Fax: 612- 321 -3410 Web: www.henrfepin.us Minnesota Statutes 505.02, 505.03, and 462.358, Plats and Surveys, allow up to 30 days for county review of preliminary plats abutting county roads. The preliminary plat for the Corcoran Mini Storage was received by Hennepin County on January 7, 2014. The project is proposing a mix of uses that may develop in phases, including a mini storage and office uses. In addition, the PUD will allow flexibility for senior housing and/or apartments. The county plat review committee examined and discussed this plat on January 14, 2014. Based on our review of the preliminary plat, the following comments are provided: Access — For traffic operations and safety purposes, the county will require left and right -turn lanes on CSAH 10 at the proposer! access. As shown on the site plan, one shared driveway is proposed for the development onto CSAH 10. We have some traffic operations /safety concerns with this proposed driveway due to high traffic speeds (posted speed limit 50 mph) and future traffic volumes on CSAH 10. Right-of-Way — The county is recommending 27 additional feet of right- of4vay or easement along the property to provide space for future roadway improvements (widening and turn lanes) and pedestrian /bicycle accommodations.. CSAH 10 is a two -lane minor arterial rural roadway with a half right -of -way of 33 feet (centerline to property line) along the property. The county's typical design section for a two -lane rural roadway with turn lanes requires 55 to 65 feet of half right -of -way depending on roadway needs, pedestrian, and bicycle accommodations (i.e. paved shoulder or sidewalk/trail), This section of CSAH 10 is identified in both the Hennepin County Bicycle System Plan and the City of Corcoran Parks and Trails Plan, Based on 2030 forecast volumes, this roadway will likely require future expansion to a 4 -lane divided urban roadway, consistent with the reconstruction of CSAH 10 east of CSAH 101. The future design will require 60 to 65 feet of half right-of-way to accommodate the roadway, pedestrian, and bicycle accommodations. Based on an initial review of the plat, no additional right - of -way or easement appears to be dedicated. Therefore, the county is recommending 27 additional feet from the roadway centerline to provide 60 feet, which could be dedicated as a combination of right -of -way and easement to provide more flexibility with development setbacks. Permits -- Please inform the developer that all proposed construction within county right -of -way requires an approved Hennepin County permit prior to beginning construction. This includes, but is not limited to driveway and street access, drainage and utility construction, trail development, and landscaping. Permit questions can be directed to Steve Groen at (612) 596 - 0337 or Steven. roen renne in.us. Please contact Bob Byers (612) 596 -0354, robertbyers(Oennepin.us or Carla Stueve (612) 596 -0356, carla.stueve(a�Jiennepin.us for any further discussion of these items. Sincerely, �,._ /cam► .��.� �. ��� -r-- James N. Grube, P.E. Director of Transportation and County Engineer JNG /cj s cc: Brad Martens, City Administrator Plat Review Committee Mark Larson, Hennepin County Survey Office December 10, 2013 City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Re: Rezoning/PUD Application — 19219/1923 5 Co. Rd, 10 City of Corcoran — Application is being made for properties 19219 & 19235 County Rd, 10 for a Comprehensive Plan Amendment with Rezoning to PUD to allow for a PUD development plan and Preliminary Plat developed in phases. The properties are intended to be developed as a mix of uses; 11, Business Park & potentially RMF -3 allowing for senior housing or apartments. Property's existing zoning is Urban Reserve and each property is approx. a 22.5 +/- acre parcel (45 +/- acres). Each parcel is long and narrow 375 wide x 2,500 deep — these are approx dimensions from county data. 19219 County Rd, 10 is bordered on the east by Lions Park. On the west is one single family residence, 19235 County Rd, 10. Adjacent to the west of 19235 is Shamrock Golf course. Land immediately to north and south are open parcels zoned Urban Reserve. As part of this application the initial phase development plan will be for the property at 19219 County Rd, 10 as Mini Storage toward the rear of the property and an outlot for a future office flex building fronting Co 10. Future development phases including 19235 County Rd, 10 could include additional office flex buildings, or as shown on the site sketch developed into town offices. PUD would also allow for the flexibility of high density housing such as Senior Housing and or Apartments. A common single access point along Co 10 will be constructed as part of the initial phase, Sewer and water will be extended to the property as part of the project. Initial phase Mini Storage will include a two story climate controlled building and the balance will be a mix of building types and sizes. Construction materials will be high quality masonry with metal standing seam roofs. Future office flex building fronting County Rd, 10 will also be high quality masonry. Appropriate landscaping & pond along County Rd, 10 will be part of the site plan, All lighting will be shielded and controlled, side yards will be properly landscaped, County Rd, 10 access will be to the western most edge /property line of 19219 to create a unified single point of road access. Project is intended to be phased with future plan review submittals as developed. Outline of uses & restrictions from the zoning ordinance for the proposed PUD. All allowed Business Park uses & zoning: RFM -3 uses & zoning: Light Industrial uses & zoning Not allowing any of these restricted uses: • Equipment Rental • Lumber yards • Recycling facility • Contractor yards • Land reclamation / mining /soil processing • Warehousing /trucking operations • Motor 'Vehicle, boat or equipment repair • Motor Vehicle, beats and equipment sales • Veterinary Clinics, hospitals; pet grooming & kennels Interim Uses (all restricted) Setbacks from major roadways (co. 10) 100 ft - all internal roadways shall be 20 ft. All other setbacks shall apply by type of use. Maximum impervious surface area of 70% calculated as percentage of entire PUD All storm water will be controlled onsite & directed to a storm retention pond for pretreatment prior to any discharge.. Sincer , RossLyn Holdings LLC Ebert/Rasmussen CD0 N ci 0 N w Q 0 0 r., Qcl- U I- O a w J D Q U / o C`�RNT ZON NG R�L � 0 N 000 �PROPOSED 0\ 0 PU I \ 7— — /-7 F-T- / / J rn° 274' \ l l I / I / Q) l —eZ6o 66V L _ 6-11 �o ON Z I poi OUTLOT A \ tSLI CF''1 �6\ o I J I' I l OUTLOT B o 111,644.19 SF _ / ' I a \ I� / / 568,419.34 SF I I OR 66 % / I r LOT \ f� \ m / / / OR 00 100,11 I 0 / / / c�8,925.30 F �-6 \ \I / / lO I 2.563 ACRES 95 / °j I ORo \ _ �j / r /� 13.049 ACRES rn / ((6.633 ACF S \ \ \ \ o 6� 6' 19 9c \ \ \ \\ %�� N 317' 763' \ \ \ `Q� 1486' ' 6 7CO4o N o N 966 \ / i \ � \�\ �� o 0 \ / � oo' N 1 � I 0 0 r7 I I I 1 )I� I �I ci Z /o � U I i I DENOTES IRON MONUMENT PROPERTY LINE l I RIGHT -OF -WAY LINE / PROPOSED SETBACK LINE I / IV �86 _ OUTLOT 96— X86 772,624.23 SF \ 6s 06'6, `Q`Q6,\ OR 1 17.737 ACRES 0 N OVERALL SITE PLAN OUTLOT A 1115644.19 SF OR 2.563 )'GRES ENLARGED SITE PLAN 1000 i 2582' NN 0 100' 200' CURRENT ZONING *'RALRE ,I'AL' \ PROPOSED ZONI \'PUD'��\ \ \ \ — 20' 20' / I0 cc I � 0 I 0 N 0 N �I II zo' I I o I 0 20' I 11— LEGEND - —9 'go— EXISTING CONTOUR I@ DENOTES IRON MONUMENT PROPERTY LINE l - RIGHT -OF -WAY LINE / PROPOSED SETBACK LINE I / SIGN - TRAFFIC /OTHER E LOT LIGHT / TELEPHONE MANHOLE ® TRAFFIC CONTROL BOX 0 HAND HOLE v HYDRANT N WATER METER 0 WATER MANHOLE LJG — 20' 20' / I0 cc I � 0 I 0 N 0 N �I II zo' I I o I 0 20' I 11— LEGEND - —9 'go— EXISTING CONTOUR I@ DENOTES IRON MONUMENT PROPERTY LINE — - RIGHT -OF -WAY LINE — PROPOSED SETBACK LINE TREE SIGN - TRAFFIC /OTHER E LOT LIGHT TELEPHONE MANHOLE ® TRAFFIC CONTROL BOX 0 HAND HOLE v HYDRANT N WATER METER 0 WATER MANHOLE LJG GAS LINE uE ELECTRIC LINE OVERHEAD POWER LINE - EXISTING SANITARY SEWER > PROPOSED SANITARY SEWER >� STORM SEWER EXISTING WATERMAIN I PROPOSED WATERMAIN X -X FENCE LINE CURB & GUTTER 5T STORM MANHOLE ❑ CATCH BASIN lob POWER POLE O ELECTRIC BOX m ELECTRIC METER O ELECTRIC MANHOLE SANITARY MANHOLE 9 GAS METER Z Solution (Blue 318 CEDAR STREET SAINT PAUL, MN 55101 OFFICE (651) 294 -0038 www.solutionblue.com PROJECT NAME: CORCORAN MINI STORAGE PROJECT LOCATION: CORCORAN, MN CLIENT PROJECT NUMBER: PROJECT NUMBER: 131201 DATE ISSUED: 01/16/2014 DRAWN BY: MJH CHECKED BY: RAT REVISIONS: I HEREBY CERTIFY THAT THIS PLAN SPECIFICATION OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A REGISTERED ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. SIGNATURE Randal A. Tweden DATE REGISTRATION EXISTING SITE & LOTS c 1 Q Ln 0 0 N w a 0 0 a 1 L Li J U a a W LUN CO LU N O Q U C I I IO 85'( OCR I I 4 ' I I 24'` 5 I I 33 cD I I 1 I I � ,00 L P� "mi � / I \ \ I I (�J I L 0)I� Z Lio I � I I' I' IV \dam'X 6 1 000 \ N l \ \� ��� ��\ 1 N 1I �— x N N — Lo 11 ��� `� I `� �� � 2 5'12 to 0 6 6 1�II 'Lo cc N 4 4 � f 18 4 1 0 o 'ice °N ,. / b� \ / —o— 1486' -7 — �1N N Iliiiii�iiiiill� / ii- ir�br�riN iim o I1�. o / / �— / ' ^ 666 \ ��\ \N / / oz, 1 / I � 086 t— —� OVERALL SITE PLAN ENLARGED SITE PLAN /-RETAINING WALL 0 100' 200' TOP OF WALL 988.0 \ d �' \ BOT OF WALL = 986.5 \\ \ \ \\ I QR7 //-TOP OF WALL = 986.5 LEGEND PROP HEAVY DUTY BIT PROPOSED STANDARD BIT PHASE I CONSTRUCTION / /A�, PHASE II CONSTRUCTION v/// PHASE III CONSTRUCTION PHASE IV CONSTRUCTION MINI STORAGE PARKING NUMBER OF STALLS =20 NUMBER OF HC STALLS =2 TOTAL NUMBER OF STALLS =22 1111132A 101 NUMBER OF STALLS =83 NUMBER OF HC STALLS =4 TOTAL NUMBER OF STALLS =87 Tl1P1 f%r' %AIAI I nOB c me TOP OF WALL = 973.5 BOT OF WALL = 972.0 / 0 149 1 14 �— 6 ZL 6� x / �I \ �o SOUTH I xl � POND 1 I / �CIO ( 0) /x �/ x 2 / �FENCE STRUCTURE x !- SETBACK / �s. xx WETLAND _ 9� BUFFER x WETLAND . I x LINE 0 Art— 'I me 3s Solution (Blue 318 CEDAR STREET SAINT PAUL, MN 55101 OFFICE (651) 294 -0038 www.solutionblue.com PROJECT NAME: CORCORAN MINI STORAGE PROJECT LOCATION: CORCORAN, MN CLIENT PROJECT NUMBER: PROJECT NUMBER: 131201 DATE ISSUED: 01/16/2014 DRAWN BY: MJH CHECKED BY: RAT REVISIONS: I HEREBY CERTIFY THAT THIS PLAN SPECIFICATION OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A REGISTERED ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. SIGNATURE Randal A. Tweden DATE REGISTRATION SITE & PHASING PLAN C2 ff 07 0 0 N w Q 0 0 a w J Q 0 cl- J LL N CO w 0 0 a i I I / EXISTING CONTOUR � I I I PROPOSED CONTOUR QO DENOTES IRON MONUMENT PROPERTY LINE — � I Q PROPOSED SETBACK LINE > TREE SIGN — TRAFFIC/OTHER f LOT LIGHT TELEPHONE MANHOLE O Il TRAFFIC CONTROL BOX E] HAND HOLE HYDRANT 9 WATER METER �I I WATER MANHOLE ur GAS LINE UE ELECTRIC LINE OVERHEAD POWER LINE EXISTING SANITARY SEWER > PROPOSED SANITARY SEWER STORM SEWER EXISTING WATERMAIN I PROPOSED WATERMAIN x —x FENCE LINE CURB & GUTTER STORM MANHOLE E3 I IVI I I0) N POWER POLE 11 ELECTRIC BOX 0) ELECTRIC METER O 1 °' SANITARY MANHOLE m I ' I I LJ PROPOSED BIT 1' I I I I I I \ I \ loo, FMAII MONUMENT SIGN TOP OF WALL = 996.0 BOT OF WALL = 994.5 CN loop M., !9 -RETAINING WALL (1- TOP �� WALL = 1002.0 %BOT OF WALL = 994.5 IJ X � � I r O v TXT7N 57' 20 ITRASH N S; ENCLOSURE rn 1 `' S \ o rn rni \ loo I� 75'x275' FFE= 995.23 I� J c .D. ftqq 0 rn �2 �O/ yi X994 --992 996 GRADING & DRAINAGE PLAN S ki 1 �I 65' OFFICE (2 STORY) 44'x264' FFE =988.0 0: �o N,����� c LIONS PARK DRAINAGE WILL I I ��\ REQUIRE REROUTING IN THIS AREA TOP OF WALL = 988.0 \ ��' \ \ TOP OF WALL = 986 BOT 'CF WALL = 986.5 \ \ f6 1P,_ _(W WALL = 987.5 _ \ \ Ol\6F\1(VALZ = 986.0 BOT OF WALK - 97 .0 TOP OF WALL = 986.5 TOP OF WALL = 1000.0 3 BOT OF WALL = 976.0 BOT -,OF WALL = 988.0 \ \ \ \ \ O I \ N _� RETAINING WALL I ` v 44'x110' I 44'x120' I Il I 44'x120' II 44'x130' I 44'x110' /FFE= 987.50 FFE= 987.00 \ FFE= 986.50 FFE = 986.0 / ! FF�85.50 " djD PE 1 HD E 8" UDPF,. 4" UDIPE., 4" UPPED, > 100'x180' _1- 100'x180' / / / Q100'x180' FFE- 987.50 FFE =987.00 :� / FFE- 986.50 / I � 6'_1 \ I \ \ 0) i_ 100'x180' FFE= 985.50 — I I 1-1 I I„ I \I I I of I I I$ I I I AN 44'x180 FFE = 987,50 _990- j&- -_ 88 18 HD E 24 2 44'x120' 44'x120' \ 4'x_330 \\ 44_x1 �0' \ "_Q6 \ FFE =98 .00 FFE= 986.50 FFE = 986.00 FFE= 985:50 -J ILI —ic 980 g78 916 914 _ 06" s84 986 LEGEND --,9,9( EXISTING CONTOUR -9 9 2 PROPOSED CONTOUR QO DENOTES IRON MONUMENT PROPERTY LINE — RIGHT —OF —WAY LINE PROPOSED SETBACK LINE > TREE SIGN — TRAFFIC/OTHER f LOT LIGHT TELEPHONE MANHOLE ® TRAFFIC CONTROL BOX E] HAND HOLE HYDRANT 9 WATER METER ® WATER MANHOLE ur GAS LINE UE ELECTRIC LINE OVERHEAD POWER LINE EXISTING SANITARY SEWER > PROPOSED SANITARY SEWER STORM SEWER EXISTING WATERMAIN I PROPOSED WATERMAIN x —x FENCE LINE CURB & GUTTER STORM MANHOLE E3 CATCH BASIN `a� POWER POLE 11 ELECTRIC BOX m ELECTRIC METER O ELECTRIC MANHOLE SANITARY MANHOLE m GAS METER PROP HEAVY DUTY BIT PROPOSED BIT � 1 TOP OF WALL = 973.5 BOT OF WLL = 972:0 / 4� x / l t 0 x I i__t E. - n SOUTH \O POND I 0 / I'X / i NI x l I. r� 04, o rn N / rn O FENCE _00 rn � ,STRUCTURE SETBACK WETLAND ' / BUFFER .0 N x WETLAND x LINE c 6� \ ..... . . ....... lie Solution (Blue 318 CEDAR STREET SAINT PAUL, MN 55101 OFFICE (651) 294 -0038 www.solutionblue.com PROJECT NAME: CORCORAN MINI STORAGE PROJECT LOCATION: CORCORAN, MN CLIENT PROJECT NUMBER: PROJECT NUMBER: 131201 DATE ISSUED: 01/16/2014 DRAWN BY: MJH CHECKED BY: RAT REVISIONS: I HEREBY CERTIFY THAT THIS PLAN SPECIFICATION OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A REGISTERED ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. SIGNATURE Randal A. Tweden DATE REGISTRATION GRADING, DRAINAGE, & UTILITY PLAN C 3 ff 17 0 N w Q 0 0 w J Q V H O Q_ w J N CO N 0 0 a / I \ 0 a R'J W Q LL w z?¢ / rn I I / �1 I c�I I� v) I r I J � I c c; I� I' I I Il I0� l 6E \\ co 0 66 \� LIONS PARK DRAINAGE WILL RMQUI E \ / / o,^ �\ �9\ REROUTING IN THIS AREA / r X000/ \ \� \\ °�° ° \\ o / p rn SOUTH �O lb D3 cp n 6 \ \ �\ \\ �\ \ J WETLAND LIME —t,66- / 6 "0 \ - / 066 \ �\ qi �a'\� \\ \ cQ �.� EXISTING CONDITIONS DRAINAGE AREAS - Z m 0 100' 200' LIONS PARK DRAINAGE WILL REQUIRE IV PROPOSED CONDITIONS DRAINAGE AREAS STORMWATER NOTES A. REGULATORY CONTEXT: THE ANTICIPATED AREA OF DISTURBANCE IS APPROXIMATELY 10.3 ACRES. THE ANTICIPATED PRE - CONSTRUCTION IMPERVIOUS AREA WITHIN THE CONSTRUCTION LIMITS IS APPROXIMATELY 0.48 ACRES. THE ANTICIPATED IMPERVIOUS AREA WITHIN CONSTRUCTION LIMITS AFTER PROJECT COMPLETION IS APPROXIMATELY 7.7 ACRES. THE PROPOSED PROJECT WILL NOT NEGATIVELY IMPACT ANY WETLANDS. SOILS IN THIS AREA WERE IDENTIFIED AS MOSTLY HYDROLOGIC SOILS GROUP (HSG) 'B' WITH SMALLER AREAS OF HSG 'C'. B. STORMWATER BEST MANAGEMENT PRACTICES: 1) NORTH INFILTRATION AREA FOOTPRINT = 5,600 ftz STORAGE VOLUME = 10,750 ft' 100 -YEAR HWL = 993.6 ft 2) SOUTH POND FOOTPRINT = 24,800 ftz STORAGE VOLUME = 113,500 ft' 100 -YEAR HWL = 972.3 ft C. EXISTING AND PROPOSED PEAK RUNOFF RATES: Rainfall Event Peak Runoff Rate (cfs) Existing Proposed 2 -yr 3.6 3.3 10 -yr 17.7 14.9 100 -yr 41.9 40.2 LEGEND a DRAINAGE DIVIDE DA SUBWATERSHED NAME X FLOW ARROW STORM SEWER X FENCE LINE Z 53- lie CURB & GUTTER ® CATCH BASIN • STORM MANHOLE PROP HEAVY DUTY BIT PROPOSED BIT Solution (Blue 318 CEDAR STREET SAINT PAUL, MN 55101 OFFICE (651) 294 -0038 www.solutionblue.com PROJECT NAME: CORCORAN MINI STORAGE PROJECT LOCATION: CORCORAN, MN CLIENT PROJECT NUMBER: PROJECT NUMBER: 131201 DATE ISSUED: 01/16/2014 DRAWN BY: MJH CHECKED BY: RAT REVISIONS: I HEREBY CERTIFY THAT THIS PLAN SPECIFICATION OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A REGISTERED ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. SIGNATURE Randal A. Tweden DATE REGISTRATION DRAINAGE AREA FIGURES DA1 m 0 N IL LnQ 0 0 J d w Q U H O Q- J LL w D Q U 1 � � I Il I I I I I I� I Z I I I0ZW (8) S1 r\ 1 I� 0) I.1 4" ORGANIC MULCH. - DO NOT PLACE MULCH IN CONTACT WITH TREE TRUNK. 4" BUILT -UP EARTH - SAUCER BEYOND EDGE OF ROOT BALL EDGE CONDITION VARIES, SEE PLAN COMPACT PLANTING - SOIL TO 85 PERCENT OF MAXIMUM DRY UNIT WEIGHT ACCORDING TO ASTM D 6 8 REMOVE BURLAP; TWINE, ROPE AND—j I WIRE FROM TOP iLL1 \\, HALF OF ROOT BALL = UNDISTURBED SUBGRADE� DIG PLANTING PIT 4" TO 6 "— DEEPER THAN ROOT BALL PLACE ROOT BALL ON_ UNDISTURBED OR COMPACTED SOIL (3) (3) S2 000 i (3) S3 (6) S2 LANDSCAPE PLAN Si )T3- T4 (3) S2 NOTE: CONTRACTOR SHALL BE RESPONSIBLE FOR MAINTAINING TREES IN A PLUMB POSITION THROUGHOUT THE WARRANTY PERIOD. WRAP TREE TRUNKS ONLY UPON APPROVAL BY LANDSCAPE ARCHITECT. 111�1�� 1� �c -•• T 11 ►iii i/ i/ ri�1r�!;: °�� A�� � - • � � -� TREE PLANTING DETAIL �-(3) S3 a � � X X j ■■ 5 � I T2 F� A / I SCARIFY SIDES OF TREE PIT WITH SPADE BY HAND TO BIND WITH PREPARED SOIL PLANTING PIT TO BE TWO TO FIVE TIMES THE DIAMETER OF ROOT BALL, SLOPED TAMP SOIL AROUND ROOT BALL BASE FIRMLY WITH FOOT PRESSURE SO THAT ROOT BALL DOES NOT SHIFT DRAIN STACK AS REQUIRED PER SPEC. AUGER A 4" DIA. HOLE & FILL W/ 3/4" GRAVEL. COVER W/ FILTER FABRIC. / (3) T5 X - X I I II I I � I Q) cJ ` 00 \ �� ---------- PREPARE SOIL FOR rur rnirior orn SHRUB PLANTING DETAIL NTS � NTS 3" MULCH. DO NOT PLACE MULCH IN CONTACT WITH SHRUB STEM APPLICATION OF PRE - EMERGENT HERBICIDE EDGE CONDITION VARIES, SEE PLAN EDGING, SEE PLAN CONTAINER GROWN MATERIAL SHALL HAVE ROOTS HAND LOOSENED PLANTING SOIL FOR SHRUBS MIN. 4" DEEPER THAN ROOT BALL SCARIFY SIDES AND BOTTOM OF �- ENTIRE BED WITH SPADE BY HAND TO BIND WITH PLANTING SOIL UNDISTURBED SUBGRADE c (6) T3 (3) T1l/ x � (6) T& l / \\ XI SOUTH I xl POND V ' � /10/v 100 o66--- / ( T2 X 14) T3 CD � ca x S U o ltion (Blue 318 CEDAR STREET SAINT PAUL, MN 55101 OFFICE (651) 294 -0038 www.solutionblue.com PROJECT NAME: CORCORAN MINI STORAGE PROJECT LOCATION: CORCORAN, MN CLIENT PROJECT NUMBER: PROJECT NUMBER: 131201 DATE ISSUED: 1/16/2014 DRAWN BY: RAT CHECKED BY: MGC REVISIONS: I HEREBY CERTIFY THAT THIS PLAN SPECIFICATION OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A REGISTERED LANDSCAPE ARCHITECT UNDER THE LAWS OF THE STATE OF MINNESOTA. SIGNATURE STEPHEN J. WENSMAN DATE REGISTRATION LANDSCAPE PLAN L 1 9a. Cosssette's Comments on Corcoran Mini - storage Proposal 1. The land use Corcoran's natural amenities are limited to wetlands and, well, mostly wetlands. A few wooded areas exist also, but wetlands are the predominant scenic areas. I would reserve these scenic areas for those types of uses that most appreciate them — residential and possibly other higher end uses. The huge wetland on the south half of this property has the potential to attract upscale residential development. The property is currently guided residential. I wouldn't change the guidance unless a much higher use became a real possibility and then only on a substantially larger parcel. 2. The gateway. If CR 10 in this area is to be a Corcoran gateway, then development on both sides should be attractive and desirable. Mini - storage by its nature is not attractive. The gateway should appear well thought out and the land use types should be fully integrated from one property to the next. If we develop each of these narrow properties individually, the risk is high that we'll end up with a patchwork of unrelated uses along a high visibility artery. In fact, it would probably be unwise to let this property develop without including the surrounding properties as part of the development. This proposal provides no assurance of the compatibility with uses on the adjacent properties. 3. The effect of the proposed use on surrounding property. If the proposed concept was approved as presented, the development possibilities for the adjacent properties may become dramatically restricted. I'm afraid that only developments of equal or lesser caliber will choose to locate next door to a mini - storage complex. (Which is why they are typically located in industrial pockets off the main thoroughfares.) 4. MUSA location. Currently, we have a very limited area available for sewer and water service. This property is in the prime service area. The proposed use does not require sewer and water to operate. We have designated other areas in the city for these types of light industrial uses. Let's save this property and the surrounding ones for uses that really are dependent on city sewer and water. STAFF REPORT Document No. 10a. Council Meeting: February 27, 2014 Prepared By: Brad Martens Topic: Public Works Facility Change Proposals Action Required: Approval Summary: The Public Works Facility Steering Committee met on February 18, 2014 to receive an update on the progress as well as to review several Change Proposals. Attached to this report is a summary for the month of February as well as the supporting documents for the following Change Proposals which are recommended for approval: I. CMPR 017: $3,253.77 a. This Change Proposal is for additional inspections required for the project related to soil correction issues, fire suppression tank issues, etc. II. CMPR 024: $2,048.56 a. This Change proposal is required for rented heating equipment to heat the facility during construction prior to the HVAC system being operable. III. CMPR 030: $319.30 a. The shower stalls installed in the facility did not reach the ceiling. In order to prevent moisture damage on the walls, ceramic tiles were installed. IV. CMPR 032: $902.63 a. CMPR 032 is for additional electrical work for items required by the building official and the Hanover Fire Department. V. CMPR 033: $4,326.00 a. A significant amount of survey work for the facility was completed by the City's engineering consultant. This results in a deduction in survey work required by the contractor. VI. CMPR 034: $432.60 a. Final costs for cleaning the facility after construction was slightly higher than estimated. This amount is for the difference between what was estimated and actual costs. VII. CMPR 035: $- 824.00 a. Waste removal costs were lower than estimated. This reduction is for the difference between what was estimated and actual costs. VIII. CMPR 036: $0.00 a. During construction an overhead door was damaged. There is no cost to the City however the Change Proposal must still be approved charging the costs back to the contractor. IX. CMPR 037: $716.88 Page 2 a. CMPR 037 is for additional soffit work required due a window installed in the multi - purpose room being higher than the ceiling height. The Steering Committee is recommending paying this contractor who did the work however will be attempting to get reimbursed by the architect. X. CMPR 038: $150.95 a. This item is for additional entrance door signage required by the building official and additional fire extinguisher notification signage requested by staff. XI. CMPR 039: $0.00 a. This item is to approve costs related to a jockey pump moving from one contractor to another. There is no additional cost to the City. XII. CMPR 040: $ -5,000 a. This Change Proposal removes the costs for appliances, phone equipment, and office furniture from the contractor. These items are still required by the project however are being coordinated and purchased directly by the City. Removing these items from the contractor eliminates the three percent coordination fee. Financial /Budget: The 12 Change Proposals recommended for approval total reduce the costs coordinated by Ebert Construction by $2,325.31. However, the $9,326 reduced by CMPR's 033 and 040 will be spent on the project making an actual increase of $7,000.69. Options: 1. Approve Change Proposals as recommended by the Steering Committee. 2. Send back to staff for further review. Recommendation: Approve Change Proposals as recommended by the Steering Committee. Council Action: Consider a motion to approve Change Proposals as recommended by the Steering Committee. Attachments: 1. Corcoran Public Works Facility Summary — February 2. CMPR 017 3. CMPR 024 4. CMPR 030 5. CMPR 032 6. CMPR 033 7. CMPR 034 8. CMPR 035 9. CMPR 036 Page 3 10. CMPR 037 11. CMPR 038 Corcoran Public Works Facility Summary February 2014 Construction Progress: 1. Arch itectural /Mechanicai /Electrical Punch List Issued January 16`h 2. Temp Occupancy Issued 1/23/14. 3. Permanent Occupancy Issued 1/29/14 4. Majority of punch list complete 1/22/14. Owner representatives reviewing completed punch list. 5. Owner equipment training in progress. 6. Contractor closeout documents in progress. Cost Control Estimate Spread Sheet: 1. Total Executed Change in Construction cost to date is a deduct of $89,710.68 2, Total additional Proposed Changes Projected as of 2/18/14 $6,779.35 3. Contingency allowance budgeted $75,000. Remaining $50,000. Steering Committee Discussion Topics: 1. Owner training of new equipment and systems. 2. Polished concrete finish in office area; action response is in progress. 3. Winter Conditions cost for exterior concrete and EFIS. 4. Scheduling contractors for remaining spring work. 5. Partial reduction of retainage to contractors in March Draw. �rae=:IT CORCORAN PUBLIC WORKS CONSTRUCTION COST CONTROL DATA SHEET Undated: 2/18/2014 S55.454 SCOPE -OF -WORK ORIGINAL REVISED DESIGN CHANGES CHANGE ORDERS Builders risk Insurance DC1 Del DO co #1 - $10,000 C0#fi2 $0 C043 $0 CO #4 $0 $10,000 $0 $o $0 $0 $0 Electrical Service to Building Natural Gas Service to Building Phone Service to Building $50,000 $5,000 $0 $Q $0 $0 - $50,000 $0 $o $0 $0 $Q $0 $o $0 $0 - $5,000 $o $Q - $2,000 $2,000 $0 $0 sol $0 $0 $o $0 State Plumbing review Fees MPCA Fees __$2,000 $400 $0 $o $0 $0 $0 $6 - $2,000 $400 $0 $0 $0 $0 $0 $0 $Q $0 $0 Permit Fees $28,200 $26,912 $0 $o $0 - $1,288 $0 $0 Elm Creek Water Shed Permit Appliances $2,500 $3,7.50 $0 $3,750 $0 $0 $0 $0 $0 $0 - $2,500 $0 $0 $0 $0 $0 $0 Electrical Use Charge $:3,500 $3,500 $0 $0 $o $0 $0 $0 PhoneslCommunication Devices Temporary Heat (Winter_ Construction) Office Furniture $500 $1,800 $0 -$500 $0 $0 $0 $0 $0 $0 $0 $10,867 $1,989 - $2,000 $0 $o $7,078 $0 $0 $o $0 $0 $2,000 $0 $0 $0 $0 $0 Progress Cleaning Trash Removal (Dumpsters) $3,000 $3,325 $6,000 $0 $0 $Q $0 $0 $0 $325 $Q $Q $0 $6,000 $Q $o Sanitation - $700 -$800 $0 $0 $1,500 $C $0 $0 Low Voltage /Communications Wiring Relocates Salt Storage Building Reside Existing Storage Building $0 _ $0 $0 _ CranelEquipment $o - $Q - $0 _ $Q Construction Management Fees Contingency Surveying $125,500 $75,000 $3,200 $12,773 $'125,500 $0 $0 $0 $0 $0 $0 $1,000 $0 $o $0 $50,147 $147 $o $0 $0 - $0 - $25,000' -- $0 $0 - $4,200 $3,159 $0 $0 Special lnspectionslTesting $15,932 $0 $o $0 $0 $0 $0 $0 $0 Contractor Group 1 Earthwork Contractor Group 2 Precast Wall Contractor Group 2 Precast Plank Contractor Group $ Concrete( Mansonry Contractor Group 4 Structural Steel Contractor Group 5 General]Garpentry Contractor Group 6 Roofing /Sheet Metal Contractor Group 7 Fire Protection Contractor Group 8 Plumbing /HVACIControls Contractor Group 9 Electrical Well System design and Installation Septic System Design and Installation Fence and Gates $400,967 $268,180 $51,519 $425,059 $0 $0 $o $9,595 $0 $7,008 $7,489 $270,851 $0 $0 $0 $0 $0 .$2,671 $0 $51,519 $0 $0 $0 $0 $0 $0 $0 $481,338 $231,085 $428,165 $544,072 $Q _$Q $o $1,620 - $5,344 $22,218 $978 $1,104 $1,6$1 $1,518 $228,400 $0 $0 $0 $432,451 $1,752 $310 $0 $696 $0 $0 $0 _ $259,988 $191,700 $541,350 $228,091 $0 $0 $o $Q $Q - $32,800 $0 $903 $193,660 $0 $0 $1,210 $0 $750 $11,018 $518,139 $0 $877 $0 $0 - $34,229 $0 $0 $251,541 $29,295 $25,430 $252,744 $0 $0 $Q $0 - $7,800 $7,820 $300 $33,705 $0 $0 $0 $o $4,410 $0 $0 S0 $25,430 $0 $0 $0 $0 $0 $o $0 $37,085 $47,385 $0 $0 $0 $0 $0 $10,300 $0 LandscapinglTrees Final Cleaning Allowance Trees Allowance $12,300 $1,030 $10,000 $15,700 $0 $0 $0 $0 $0 $3,400 $0 $0 $0 $fl $1,450 $420 $0 $0 $0' $Q $❑ $01 $0 $0 - $10,000 4l 114J YAL1 VI I SUBTOTAL Overhead /Admi Sub Total Land Pruchase Architectural Fees ct Total 106,9311 $104,511 671,2831 $3,588,205 $2251000 $225,000 $4,034,283 546 $7,388 $696 - $39,267 - $88,194 $49 - $222 $21 - $1,178 $2,645 595 $7,610 $717 - $40,445 - $90,840 46,810 - $6,445 $1,404 -$193 Change Proposal Lag - Outstanding Ebert Construction 6619 Corcoran Public Works Facility Date: 2119/2-014 Original ContractAmount 4,034,283.00 Approved Contract Changes - 89,710.68 Revised ContractAmount 3,944,572,32 Pending Contract Changes 6,629.35 Page 1 of 1 Due Days 'Days Until Due(-) Number Date Description Amount Bate Field overdue ( +} 100 4124113 „BudgetAdiustment 3fl1:, 101 5122/13 Budget Adjustment 273 102 . .. 8123113!:btldgetediustmrtt .. .. 180'; 103 10129113 SUdgetAdjuctment 113 104 11/26/13 BudgetAdjustment ' ..._ _._.. .._._. _....,... 85. .. ASI -001 4119113 105E Door Reverse& Omit Light 300 ASI -002 4/26/1.31. Ghange,to Pasapef detai5/A52 ' ;: ': _> y ASI -003 8123/13 Changes to Civil in Relation to Building 180 Extension CMPR'017 1:0116113 AmDuri add to projected special 3,253,77 126 inspections cost = CMPR 021 11/19/13 Sheltering EFIS 1,614.86 92 CMPR 024 111201/3 ',.tenter Heat 2,048.56 91 CMPR 029 .. ... 1!7114 Contractor Back Charges 43 CMPR.030 119114:: Add ceramic tile above: the shower stalls. '! ._ ........ .. . _ _ .. 319:30 ___ . .. 41 CMPR 031 1113/14 Winter Conditions costs walks 7,289.80 37 CMPR:;032 11131t4: 1lectricalllViring :forfiresiappresscsrsdiers 902;63 37' from Electrical drawing estimated CMPR 033 1113114 Deduct Surveying411owance - 4,326.00 37 CMPR 08.4 11131.14 . Amount. to add to final cleaning allbvmnce ., 432',: &0 37 CMPR 035 1113/14 Reduce SanitariorAllowance - 824.00 . ... 37 CMPi2!:036 ......... 1117114:Repia. damaged overhead doorpanel . . . ... _ ... .. . 331 CMPR 037 1/22114 Add soffit required in office per RFI #52 716.88 28 CMPR 038 .......... 1/27114; Add s.gnage required by, building �ibal ..... .._... ......_.. 150;:95 23 CMPR 040 2118114 Allowance Reduction - 5,150.00 1 GPMR039 215/14: Wiring 3 trhase jockey primp 1:4 Original ContractAmount 4,034,283.00 Approved Contract Changes - 89,710.68 Revised ContractAmount 3,944,572,32 Pending Contract Changes 6,629.35 Page 1 of 1 f::{ „SFS C °f`siy✓4:i. a91 �ON consrwucnoae To: City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Ph: (763)420 -2288 Fax: (763)420 -6056 23350 County Road 10 Corcoran, MN 55357 Ph : 763- 498 -7844 Change Proposal Number: CMPR 017 Date. 10/16/13 Job: 6619 Corcoran Public Works Facility Phone: Descriptions: Amount to add to projected special inspections cost We are pleased to offer the following specifications and pricing to make the following changes: Amount to add to budget for special inspections based on rate of inspection required and anticipated future inspections, The total amount to provide this work is ................................................................... ............................... $3,253.77 (Please refer to attached sheet for details.) If you have any questions, please contact me at . Submitted by: Bruce Ternes (Ebert PM) Cc: Approved by: Date: Page 1 of 2 �' E23 CONSTRUCTION Change Proposal CMPR 017 Price Breakdown Continuation Sheet Description: Amount to add to projected special inspections cost 23350 County Road 10 Corcoran, MN 55357 Ph : 763 -498 -7844 Description Labor Material Equipment Subcontract Other Price Testing $3,159.00 $3,159.00 Subtotal: $3,159.00 Fee $3,159.00 3.00% $94.77 Total: $3,253.77 Page 2 of 2 T w to CD 0 0 D Z 0 o C< O co -4 m CSt �� W N -i 7 . CD (D @ a .+ A o- w 0 RLE 6m Cr j (D (D (D (D 0 0 CD oa C) .Z] (7 (D = 7 7 7 fll y — r-r r-c• (D i1 o O fl 3 0 Z7 �� Q () D O - 7 -n 'a w ('D w O o N w C1 S C U) CD (D w ('D [o (D CD N o m o C, w o (D Q. P - .�-r .�-. O > CD Q w = zr a C) m o N t? -p 0 (A C (`"p W Q O a C r O �. (D -7 O 1 m m o. [D c w CD O = w C) (D w (D CD w w CD O w w CL CD w (D , A CD w co co CD O - I "'! m k W y C CEf3 a o i"' CD e7 N YO c�i5 tfi (�� X4, 1D O. U) 00 C7 IQ' < o n O O o w o C 0 o Fn, 3 a =r n C7 tp �; CL. m � 3 FD o CD CD 0 CD i ".. 0 =r o ? su a" �; #° n (wn a n o Q n c CD ` CD w n� n ~ w; (D 3 w CD CD =5 0 o o_ o 0 � n C 3 `n�•c m. a w CD u) CD CCD W >, o 0) 5'-C3 0 O 0_ w 'O .. A _ a C C) n• w O 0 0 0 CD CD (D "' CD CD r+ co C7 0 zr 0 m m o CD OKI 3. 0 Nil zr CD CD CD N N 7 C N C7 N M O U cr O p a O O c � Z' c ul X a cn o o d 7 WO O .I s L' u rz �gfr; ar=-T CONSTRUCTION To: Oertel Architects 1795 St Clair Ave St Paul, MN 55105 -1941 Ph: (651)696 -5186 Fax: (651)696 -5188 Description: Winter Heat 23350 County Road 10 Corcoran, MN 55357 Ph : 763 - 498 -7844 Charge Proposal Number: CMPR 024 Date. 11/20/13 Job: 6619 Corcoran Public Works Facility Phone: We are pleased to offer the following specifications and pricing to make the following changes: Amount to add additional costs to winter heat and heaters due to permitting delays and unforseen schedule impacts primarly resulting from weather related impacts. The total amount to provide this work is ................................................................... ............................... $2,048.56 (Please refer to attached sheet for details.) If you have any questions, please contact me at . Submitted by: Bruce Ternes (Ebert PM) Cc: Approved by: Date: Page 1 of 2 ^,. r� EBE T CONSTRUCTION Change Proposal CIVIPR 024 Price Breakdown Continuation Sheet Description: Winter Heat 23350 County Road 10 Corcoran, MN 55357 Ph : 763 -498 -7844 Description Labor Material Equipment Subcontract Other Price Temp Heat $1,988.89 $1,988.89 Subtotal: $1,988.89 Fee $1,988.89 100% $59.67 Total: $2,048.56 Page 2 of 2 CHI Companies C 8360 Commerce Drive H1 Chanhassen. MN 55317 Phone No.: 952- 448 -6225 COMPANIES Fax Nc,: 952- 448 -6829 BIII To: Ebert Construction & Supply Co 23350 County Road 10 Corcoran, MN 55357 RENTAL INVOICE Invoice Number: 43035 Invoice Date: 11/29/13 Page: 1 Ship To: City of Corcoran 9100 Hwy 19 Corcoran, MN Customer ID C00693 P.O. Number Ship Via Delivery P.O. Date 10/22/13 Terms Net 30 Days Our Order No. 1314166 Due Date 12/29/13 Salesperson Stuart Pysick Items Rented Item I Descrlption Quantity Rental Term From ! Thru Unit Price Total Prlce ROT -600H 1.00 30 10/30/13 19.50 585.00 600,000 BTUH Heater HilLo Each Days 11/28/13 per Day Each ROT -400H 1.00 30 10/30/13 14.50 435.00 400,000 BTUH Heater WI-0 Each Days 11128/13 per Day Each 1001X1" 3.00 30 10130/13 2.50 225.00 100' x 1" Hose Each Days 11/28/13 per Day Each 50'X1" 2.00 30 10130/13 1.25 75.00 50'x 1" Hose Each Days 11/28113 per Day Each F -8 2.00 30 10/30113 4.00 240,00 8,000 CFM Fan Each Days 11/28/13 per Day Each Items_Sold Item ! Description Quantity Sale Date Unit Price Total Price DEL -RENT 1.00 10/30/13 100.00 100.00 Delivery Each - - - - -- Tax Breakdown - - - - -- MN, Hennepin County 2A9 MN, Tax Liable 114.13 MN, Transit 4.15 Subtotal: 1,660.00 Tax: — 1.20.77 Total: 1 ,780.77 D 7t- CHI Companies CHIPh8360 Commerce Drive one Chanhassen, 55317 No.: 952 -2- 448 -6225 COMPANIES Fax No.: 952- 448 -6829 Bill To: Ebert Construction & Supply Co 23350 County Road 10 Corcoran, MN 55357 RENTAL INVOICE Invoice Number: 43279 Invoice Date: 12/27/13 Page: 1 Ship ^FE �C)1 To: City of Corcoran ir 9100 Hwy 19 Corcoran, MN Customer ID C00693 P.O. Number Ship Via Delivery P.O. Date 10/22/13 Terms Net 30 Days Our Order No. 1314166 Due Date 01/26114 Salesperson Stuart Pysick Items Rented Item ! Description Quantity Rental Term From ! Thru Unit Price Total Price ROT -600H 1.00 30 11/29/13 19.50 585.00 600,000 BTUH Heater Hi/Lo Each Days 12/28/13 per Day Each ROT -400H 1,00 30 11129/13 14.50 435.00 400,000 BTUH Heater HilLo Each Days 12/28/13 per Day Each 1001X1" 3.00 30 11/29/13 2.50 225.00 100'x 1" Hose Each Days 12/28/13 per Day Each 50'X1" 2.00 30 11129/13 1.25 75.00 50' x 1" Hose Each Days 12128113 per Day Each F -8 2.00 30 11/29/13 4.00 240.00 8,000 CFM Fan Each Days 12/28/13 per Day Each Items Sold Item 1 Description Quantity Sale Date Unit Price Total Price OTHER SERVICE 1.00 12/23/13 0.00 0.00 Replace flame pak NIC Each ------ Tax Breakdown — MN, Hennepin County 2,34 MN, Tax Liable 107.25 MN, Transit 3.90 Subtotal: 1,560.00 Tax: 113.49 Total: 1,673.49 RENTAL INVOICE CHI Companies CHI8360 Commerce Drive Invoice Number: 43425 Chanhassen, MN 55317 Invoice Date: 01/07/14 Phone No.: 952 - 448 -6225 Page: 1 MMIMPANIES Fax No.: 952- 448 -6829 Bill Ship To: Ebert Construction & Supply Co To: City of Corcoran 23350 County Road 10 ± 9100 Hwy 19 Corcoran, MN 55357 Corcoran, MN }iall si. Customer ID C00693 P.O. Number Ship Via Delivery P.O. Date 10/22/13 Terms Net 30 Days Our Order No. 1314166 Due Date 02/06/14 Salesperson Stuart Pysick Items Rented Item !Description Quaniity Rental Yerm _rFrorn ! Thru Unit Price Total Price ROT -600H 600,000 BTUH Heater Hi1Lo ROT -400H 400,000 BTUH Heater HI/Lo 100'X1 " 100'x 1" Hose 50`X1" 50` x 1" Hose F -8 8,000 CFM Fan 1.00 6 t12. 113 Each YES D1l `�'I 1,00+ . *y 3.00 00 1' r, - - - - -- Tax Breakdown - - - - -- MN, Hennepin County 0,47 MN, Tax liable 21.45 MN, Transit 0.78 "",' 6 Days 6 Days DIM/14 12129/13 01/03/14 12/29/13 01/03/14 12/29/13 01/03/14 19.50 per Day Each 14.50 per Day Each 2.50 per Day Each 1.25 per Clay Each 4.00 per Day Each 117.00 87.00 45,00 15.00 48.00 Subtotal: 312.00 Tax: 22.70 Total: _ 0 KI =tzz`i` �E h EBERT CONSTRUOT1ON Change Proposal To: Oertel Architects 1795 St Clair Ave St Paul, MN 551 05 -1 94 1 Ph: (651)696 -5186 Fax: (651)696 -5188 Description: Add ceramic tile above the shower stalls 23350 County Road 10 Corcoran, MN 55357 Ph :763-498-7844 Number: CMPR 030 Date: 119114 Job: 6619 Corcoran Public Works Facility Phone: We are pleased to offer the following specifications and pricing to make the following changes: Amount to add ceramic wall tile between the shower stalls and the ceiling. The total amount to provide this work is ................................................................... ............................... $319.30 (Please refer to attached sheet for details.) If you have any questions, please contact me at . Submitted by: Bruce Ternes (Ebert PM) Cc: Approved by: Date: Page 1 of 2 >3s. 5: carvsTRUCriory Change Proposal CMPR 030 Price Breakdown Continuation Sheet Description: Add ceramic the above the shower stalls 23350 County Road 10 Corcoran, MN 55357 Ph 763- 498 -7844 Description Labor Material Equipment Subcontract Other Price Ceramic Wall Tile $310.00 $310.00 Subtotal: $310.00 Fee $310.00 3.00% $9.30 Total: $319.30 Page 2 of 2 Keliingtcn Construction Inc. 2301 North 2nd Streat Minneapolis. MN 55411 Ph: 612 -465 -7300 To: Bruce Ternes Ebert Construction 23350 County Rd 10, PC Box 97 Corcoran, MN 55357 Ph: (763)498 -7844 Fax: (763)498 -9951 Description: Tlie above shower surrounds Charge Request Plumber: 13039.10 Date: 1!8114 Job: 13.039 Corcoran Public Works Phone: We are pleased to offer the following specifications and pricing to make the following changes: 1, Labor and material to install tile around top of shower surrounds. Submitted by: Tom Beatch Approved by: Kellington Construction Inc Date: Cc: Page 1 of 1 MID"STATE TILE i,CO. 402 LINCOLN AVE PJE sWr, CLOUD, MN 15M04 TELEPHONE 320- 252 -1242 FAX 320 -203 -1677 Bill To: KELLINGTON CONSTRUCTION 2301 Iq 2ND ST ' MINNEAPOLIS LAIN 55411 Purchase Order No, CORCORAN PUBLIC WORK Customer ID KELLINGTON, CONS {quote: I -7500 Date: 1/8/2014 Page: 3 Payment Terms NET 15 DAYS DESCRIPTION PRICE COACOPAN PUBLIC WORKS :70B ATTN: TOM *REQUEST FOR CHANGE ORDER: .ADD TO TUPNISH AND INSTALL CT ABOVE FIBERGLASS UNIT IN 2 RESTROOMS PER 12/4/13 E -MAIL: +$295.00 TOTAL ADD: +$255.00 ACCEPTANCE sa_GNATLTRE You are hereby authorized to furnish all materials and labor required to complete the work mentioned in the above proposal., for which agree to bay the amount mentioned in said proposal, and according to the terms thereof° ACCEPTED ; E SE T CONSTRUCTION To: City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Ph: (763)420.2288 Fax: (763)420 -6056 23350 County Road 10 CorcoranT MN 55357 Ph : 763 - 498 -7844 Change Prop. Number: CMPR 032 Date: 1113114 Job: 6619 Corcoran Public Works Facility Phone: Description: Electrical Wiring for fire suppression differs from Electrical drawings (estimated We are pleased to offer the following specifications and pricing to make the following changes: Amount to add electrical wiring to fire suppression system required building offical and authorities having jurisdiction. Wire tank filllalaerm float and low water cut out $628.27 Wire 2 additional tamper and flow switches Wire low temp alarm for mechanical room The total amount to provide this work is ................................................................... ............................... $902.63 (Please refer to attached sheet for details.) If you have any questions, please contact me at . Submitted by: Bruce Ternes (Ebert PM) Cc: Approved by: Date: Page 1 of 2 An", Ott EBERT CUNTTRUCnON Change Praposzfl CMPF-', 032 Nce Break-adown CoW�n,umt�on Sheet DescHptkw IdoMAW VANg ,f7 hm sppambn d0wsProrn, Be6lczj drawngs (ez�Jivnated 23350 Couny Road T C' —orcovan, �,%] 5,',5357 Ph : 761498.7844 )escopuon Labor Matedal EqWpawnt Subcontract Other Price -]eddcal $62827 $62&27 SU731 $14TA SIM763 $10M SULAOM $076.34 Fee $87614 300% $2&29 its, $90253 Page 2 of 2 LOBERG ELECTRIC. INC. nA_ r:..i d..,. Hr INVOICE Halo MN 55313 -1581 INVOICE 0 PAGE 1 DATE 02(00014 REFERENCE MECH RM, LOVY TEMP ALARIA TELEPHONE 25.58 CUSTOMER JOB NUMBER 14468 CORCORAN PUBLICWCRKS 9146 COUNTY RD. 19 CORCORAN MN 55357 FORMAT bA ACCT 102ag SNAME CORCOR SOLD BY .20 AUTHORIZED BY JOB LOCATION 9100 COUNTY RD, 19 JOB DESCRIPTION 4NIRE LOWTEMRALARM FOR MECHANICAL RCCM AS REOUIRED BY BUILDING INSPECTOR quantity Material t Work DeKriptian Price Charge 1.00 UNE VOLTAGE MECHANICALTHERMOSTAT 25.58 2538 18.98 FT 92" ENIT 27 270 280 V2 "STEEL EMTCONNECTOR .20 .40 2.00 4" SQ X 1 -1.±2" STEEL J-BOX 1,02 2.04 200 4" Sa X 54" DEEP 1 -GANG MUDRING 53 1.06 26.00 FT, IM TFFN STIR, COPPER URE .04 1.00 Material Total 1276 Labor f Work Description Charge Labor Provided 68.00 LabcrTolal 68.00 TOTAL $ 11762 LOOERG ELECTRIC, INC, CUSTOMER CORCORAN PUBLIC WORKS ACCT 102595 INVOICE 0 243 - First Ave. NE DATE 004I2014 JOBNUM 14,468 Buffalo MN 56313 -1581 AMOUNT HE 100,76 PAYMENT TERMS NET 1 0ih OF MONTH LATE FEE IS 18 % ANNUALLY LO.BERG ELECTRIC- INC. nA- r',— n,,... Kir INVOICE Euitaia MN 55313.1581 INVOICE 0 PAGE 1 BATE 0210412014 REFERENCE EIITRATAMPERIFLOW SWTCH TELEP0E 2U CUSTOMER JOB NUMBER 14467 CORCORAN PUBLIC WORKS 9109 COUNTY RD. 19 CORCORAN MIN 56357 FORMAT bA ACCT 102596 SHAME CORCOR SOLD BY .53 AUTHORIZED BY JOB LOCATION 91 GO COUNTY RD, 19 r &i ;9' wQ JOB DESCRIPTION WIRE 2EX7RATAMPERAPID 1 EXTRAFLOWS'NITCH Quantity rJaferial I Work Description Price Charge I, 5.00 318" 4C STR. FLEX CONNECTOR 2U 1.66 2.00 4 "St3 h 1 -1i2" STEEL J,EOX 1.02 2.04 3.00 4'S© X �F DEEP 1 -GANG MUDRING .53 1.69 20.00 F, 318" FLB - GREENFIELD 20 4.00 50.00 Ff.16GA. TFFN STR. COPPER WIRE 04 2 00 Material Total 11.31 Labor I Work Description Charge Labor Provided 136.00 i f Labor Total 136.04 TOTAL E 147,31 L0EERG ELECTRIC- [NG CUSTOMER CORCORAN PUBLIC WORKS ACCT 102606 INVOICE 0 24.a - Furst Avo. NE Bu9ala MN 55313 -1581 DATE 02 {04 {2+114 JOBNUM 14467 AMOUNT DUE 147,31 PAYMENT TERMS NET 1 0th OF MONTH LATE FEE E 18% ANNUALLY LOBERG ELECTRIC. INC. 74a- FirOAve NF INVOICE BuRalo MN 55313 -1E61 INVOICE 0 PAGE 1 DATE 0210421114 REFERENCE TANK FILL FLOAT SYSTEM TELEPHONE 11T'SEAUNG WYE CUSTOMER JOB NUMBER 144 &6 CORCORAN FUELIC WORKS 9160 COUNTY RD. 19 CORCORAIIJ MN 65357 FORMAT bA ACCT 162696 SHAME CORCOR SOLD BY i AUTHORIZED BY FT 1,Q" ENIT JOB LOCATION 6160 COUNTY RD, 19 CORCORAN MN 53351 JOB DESCRIPTION WIRE TANK HLL'A_A M FLOAT SY97M AND JOCKEY PUMP LOS' MATER CUT OUT Quantity Material I Work Description Price Charge 1.60 11T'SEAUNG WYE 1917 1917 1.60 RIB 20 AMP 2 POLE SINGLE THR&W RELAY 25.92 25.92 i 40.66 FT 1,Q" ENIT 27 16.80 3.66 4'SQ X 1.11' STEEL J -BOX 1.62 3.06 3.66 4 "SQ BLANK STEEL COVER 48 1.44 156.00 FT 14GA. THHN STIR, COPPER WIRE 14 2160 1.00 GALV NIPPLE 1.72 1.72 7.60 GALV NIPPLE .58 1.16 Material Total 5417 Labor 7 Work Description Charge Labor P ovdeJ 544.06 Labor Total 6142 TOTAL $ 628.27 LOBERG ELECTRIC, INC. CUSTOMER CORCOW] PUBLICWDRKS ACCT 102655 INVOICE 0 24a - Fist Ave, NE BuOale N1N 55313 -1531 DATE 02104014 JOBNUM 14466 AMOUNT DUE 628.27 PAYMENT TERMS NET 10th OF NIONTH LATE FEE IS 18 %ANNUALLY :fir=" ✓�'4Fmi3 '6£y:. B RT CONSTRUCTION To: City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Ph: (763)420 -2288 Fax: (763)420 -6056 Description: Deduct Surveying Allowance 23350 County Road 10 Corcoran, MN 55357 Ph : 763 - 498 -7844 Change Prop os al Number: CMPR 033 Date: 1113114 Job: 6619 Corcoran Public Works Facility Phone: We are pleased to offer the following specifications and pricing to make the following changes: Amount to deduct survey allowance. Cost is reloacted under perfessional services by the City The total amount to provide this work is .......... (Please refer to attached sheet for details.) If you have any questions, please contact me at . Submitted by: Bruce Ternes (Ebert PM) Cc Approved by: Date: $4,326M Page 1 of 2 =tt 3i CONSTRUCTION Change Proposal CMPR 033 Price Breakdown Continuation Sheet Description: Deduct Surveying Allowance 23350 County Road 10 Corcoran, MN 55357 Ph : 763 -496 -7844 Description Labor Material Equipment Subcontract Other Price Surveying $4,200,00 $- 4,200.00 Subtotal: $4,200.00 Fee - $4,200.00 3.00% $- 126.00 Total: $4,326.00 Page 2 of 2 CO��ON CBNSTAUC7fON L.Change Proposal To: City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Ph: (763)420 -2288 Fax: (763)420 -6056 Description: Amount to add to final cleaning allowance 23350 County Road 10 Corcoran, MN 55357 Ph : 763 -498 -7844 Number: CMPR 034 Date: 1113114 Job: 6619 Corcoran Public Works Facility Phone: We are pleased to offer the following specifications and pricing to make the following changes: Amount to add to final clraning allowance in original estimate The total amount to provide this work is ........................................... ............................... (Please refer to attached sheet for details.) If you have any questions, please contact me at . Submitted by: Bruce Ternes (Ebert PM) Cc: Approved by: Date: $432.60 Page 1 of 2 �P 1 , stir EBERT CONSTRUCTION Change Proposal CMPR 034 Price Breakdown Continuation Sheet Description: Amount to add to final cleaning allowance 23350 County Road 10 Corcoran, MN 55357 Ph : 763 - 498 -7844 Description Labor Material Equipment Subcontract Other Price Final Cleaning $420,00 $420.00 Subtotal: $420.00 Fee $420.00 3.00% $12.60 Total: $432.60 Page 2 of 2 ESERT CONSTRUCTION To: City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Ph: (763)420 -2288 Fax: (763)420 -6056 Description: Reduce Sanitarion Allowance 23350 County Road 10 Corcoran, MN 55357 Ph : 763 - 498 -7844 Change Proposal w. Number: CMPR 035 Hate: 1113114 Job: 6619 Corcoran Public Works Facility Phone: We are pleased to offer the following specifications and pricing to make the following changes: Amount to reduce Sanitation allowance The total amount to provide this work is ................................................................... ............................... (Please refer to attached sheet for details.) If you have any questions, please contact me at. Submitted by: Bruce Ternes (Ebert PM) Cc: Approved by: Date: $- 824.00 Page 1 of 2 23350 County Road 10 Corcoran, Mh! 55357 Ph : 763- 498 -7844 �ON aaNSrwucrsosv r? '! ' Continuation Sheet Description: Reduce Sanitarion Allowance Description Labor Material Equipment Subcontract Other Price Sanitaition $- 800.00 $- 800.00 Subtotal: $- 800.00 Fee - $800.00 3.00% $ -24.00 Total: $- 824.00 Page 2 of 2 EBERT c ONs7RUoTIOM change Proposai To: Oertel Architects 1795 St Clair Ave St Paul, MN 55105 -1941 Ph: (651)696 -5186 Fax: (651)696 -5188 Description: Replace damaged overhead door panel 23350 County Road 10 Corcoran, MN 55357 Ph : 763 -498 -7844 Number: CMPR 036 Date: 1117114 Job: 6619 Corcoran Public Works Facility Phone: We are pleased to offer the following specifications and pricing to make the following changes: Amount to replace damged overhead door panel at no cost to the owner The total amount to provide this work is .................................................................. ............................... (Please refer to attached sheet for details.) If you have any questions, please contact me at . Submitted by: Bruce Temes (Ebert PM) Cc: Approved by: Date: $0.00 Page 1 of 2 23350 County Road 10 Corcoran, MiV 55357 Ph : 763 - 498 -7844 EBERT cowsvnuCTION Change Proposal CMPR 036 Price Breakdown Continuation Sheet Description: Replace damaged overhead door panel Description Labor Material Equipment Subcontract Other Price Overhead Door $513.00 $513.00 Electrical $- 513.00 $- 513.00 Subtotal: $0.00 Total: $0.00 Page 2 of 2 Kellington Construction Inc. 2308 North 20d Street Minneapolis, MN 55411 Ph: 512 -455 -7300 Change Request To: UruceTernes Ebert Construction 23350 County Rd 10, FAO Box 97 Corcoran, VIN 56357' P11: (763)498 -7844 Fax: (763 )498 -9961 Description: Replace damaged overhead door section Number: 13039,11 Date: 118/14 Job: 13.039 Corcoran Public Works Phone: We are pleased to offer the following specifications and pricing to make the following changes: 1. Labor and material to replace damaged overhead door section, Description Quantity Unit UnIt Price Price Section Overhead Doors 1.00 Ls $489,00 $4139.0D Subtotal: $489,00 dH &P $489.00 5.00% $24,45 Found $489.04 -0.09% $ -0.45 "total: $513,00 If you have any questions, please contact me at (612) 455 -7310. Submitted by: Tom Deatch Approved by: Kellington Construction Inc Date: Cc: Page 1 of 1 i API Ga.r age Door St®re M a division of Twin City Garage Door 900 West. Dlvislon Street j _ Waite Park, MN 56387 Phone. 320251 -7000 Toll -Free: 800 - 864 -3815 oil �:' ' Fax: 320251 -0945 W]Yw,gdsmldwest,com propasai Subrnitt ®d To: Job Maine Phone Kellington Constructivn Corcoran Public Works 612- 490 -0454 2301. Second Street Minneapolis MN 56387 Job Addrers Fax Corcoran MN 612- 455 -7301 Attention: Tom Data 01 -08 -2014 We Hereby SrJbrnit Speclficatirsns and Est!MaOe For: REPLACE.TOP SECTION ON CENTER DOOR, VEHICLE MECHANICS BAY. 1 - 15'2 "X24" MIDLAND 2" HNFI GY SAVOR, BROWN INNER SECTION ADD $469.00 LEAD TIME IS 3 -4 WEEKS Note: Freparatlon of openings and wiring of operators and contmis by others, floors must be poured prior to Installation cf doors and operators, Terme.- Net 30 Days With Approved Credit - Authorized - signature U'^ " Date; Tim Deters Nato: This proposal may be wlthdrawn by us If not accepted within 30 days. r Acceptance of Proposal The above prices, "spedfications and cordltions arq satisfactory arld are hereby accepted. You are authorized to'do the work as spedfled, payment w.11t be made as outlined above, Signature Date; Custurner #: 123456 EBERT cows'MUCYEOM c1 To: City of Corcoran 8200 County Road 116 Corcoran, MIN 55340 Ph: (763)420 -2288 Fax: (763)420 -6056 Description: Add soffit required in office per RFI #52 23350 County Road 10 Corcoran, MN 55357 Ph : 763 - 498 -7844 Number: CMPR 037 Date: 1122114 Job: 6619 Corcoran Public Works Facility Phone: We are pleased to offer the following specifications and pricing to make the following changes: Ceiling height in odfhce is in conflict with the head height of the windows. RFI 952 response indicates to add soffit in front of windows to allow room for mechanical and acoustical ceiling installation. The total amount to provide this work is .............................................................. ............................... (Please refer to attached sheet for details.) If you have any questions, please contact me at . Submitted by: Bruce Ternes (Ebert PM) Cc Approved by: Date: $716.88 Page 1 of 2 23350 County Road 10 Corcoran, MN 55357 Ph : 763 - 498 -7844 EBERT CONSTRUCTION Change Proposal CMPR 037 Price Breakdown Continuation Sheet Description: Add soffit required in office per RFI #52 Description Labor Material Equipment Subcontract Other Price Gypboard systems $696.00 $696.00 Subtotal: $696.00 Fee $696.00 3.00% $20.88 Total: $716.88 Page 2 of 2 Kellington Construction Inc. 2301 North 2nd Street Knneapolls, MN 55411 Ph : 512- 455 -7300 To: Bruce Ternes Ebert Construction 23350 County Rd 1 D, PO Box 97 Corcoran, MN 55357 Ph: (763)498 -7844 Fax: (763)498 -9951 Description- Added soffit in room 103 a quest Number: 13039.13 Date: 1122/14 Job: 13.039 Corcoran Public Works Phone: We are pleased to offer the following specifications and pricing to make the following changes: 1. Labor and material for drywall sub to add soffit framing, drywall, and taping at head of Window in multi- purpose room 103, Submitted by: Tom Beatch Approved by: Kellington Construction Inc Date; Cc: Page 1 of 1 4000VaIleylndustria181vd5outh ,ShakoPee,h4N 55379 ph.952- 934.4695 fx.962. 934 -B3B0 Change Proposal Name; Carcoron Pubilc Works losal No: 1320141216 ®a-re of Pr®Posal: of Work: IAdded soffit fn mutt[ purpose room 103 Page ! ChargePrcposalForn Labor Breakdown (use additional shoats if necessary) labor Factor {Vzrqualr, 1.5 -Owk, 077, Lobar Classification 4 of People Hours Labor RnWW 2 gauble time) Labor cast A - Oemolltlan 4 0 $ 66,00 1 $ Bt - 'Interior Framing 1 2 $ 5$AO 1 $ 136 B2 - Exterior Frandng 0 0 - 63 - Rough CarPentry 0 0 $ 68.00 1 $ C - lnsulate/Poly 0 0 $ 65.00 1 $ b1- Interior Hanging 1 2 $ 6tl.OD 1 $ 13b m2- £xt.5lteathing 0 0 $ 68,00 1 $ E - Toping 1 2 $ 66.00 1 $ 136 I - Fiolsh Carpentry C 0 $ 68.00 1 $ G - Clean Up Fixed Cost 5 / of Lobar Cast _ $ 63.00 $ 72.00 T— $ 22 $ 25 — 7 - Supervlsinn -- Total Labor Costs ............................................. ............................... $ 455 Material brookdown (use additional sheets If recessary} Ma+i:rial Nsorirtion Quontlty Unit Unit Cost _ Material Cost brywoll Assambiies T� 1 $ 138.00 $ 138 a o $ Subtotal Mote- — _ Trial Casts , — $ !30 Sales Tax T% ....................................... .... ..._......,.,,...,......... $ 10 fatal Material Costs .......................................... ............................... $ 14B —__ - - -� — OTHER MRECT COSTS (SUbcantractars, Equipmenf, Travel, etc.) _ Desoriptlon Quantity Unit UnIt Cost Other Casts Total Other [)treat Costs ..................................... ............................... $ - _ $ 455 1. Total Lobar Casts ....... ....................... ..... ............................... 2. Total Material Costs ........................... ............................. $ 148 3, Total Other blreet Costs ................ ......... ... ........................�...,.. $ .. 4. Total Lobar, Matsriai & other Wract Casts ....... ,..... ....................,.... ......,.,. $ 603 U. Profit & Overhead of Lira 1 $ 46 6. Pia,. f ..,...._ o & Overhead of Line 2 $ 15 7. Profit -& Overhead of Line $ _ S. Payment and Performance Bond $ V. Total Ckarse Proposal Casts (lines 4, 5, 6, T, $ B) , ........................... ........... ...... ....... ......................... 663 General Contractor: pf , GC Project Managers fx. "M0.YE ** . At the time the above work is perfortned [twill become an addition to the curreht contract amount es of the date of this praposaf. Page ! ChargePrcposalForn EOERT CONSTRUCTION NO- Subject: Multi- Purpose Room Ceiling Height Drawing: A2.1 & 31A5.1 Cost Impact: TBD Spec Section: Schedule Impact: TBD 23350 County Road 10 Corcoran, Mfg 55357 Ph: 763 -498 -7844 Request: Date Required: 11/5/2013 On the Reflected ceiling plan A2.1 the height is indicated as 8' -8" in the Multi- Purpose room. On cut 31A5.1 the ceiling height is shown at 9' -4" AFF. There are currently pipes sticking out of the CMU Approx. 9' ( +1 -) AFF. The windows are to high for the ceiling height to beat 8' -8" Please provide direction. Requested by: Kellington Construction, Inc. Page 1 of 1 Ke lingtan Construction irtc. 2301 Borth 2nd street Minneapolis, MN 55411 Ph : 612 - 455 -7300 To: Bruce Ternes Ebert Construction 23350 County Rd 10, PO Box 97 Corcoran, MN 55357 Ph: (763)498 -7844 Fax: (763)4.98 -9951 Subject: Multi- purpose area ceiling height Drawing: A2,1 & 31A5,1 Cost Impact: None RF! #: 9 Date: 10129/2013 Job: 13,039 Corcoran Public Works Phone: Spec Section: Schedule Impact: None Request: Dato Required: 111112013 There appears to be a discrepancy regarding the ceiling height for the multipurpose room. The reflected ceiling plan indicates a height of 8' -B ", However, cut 31A5.1 shows the ceiling at 9'-4" AFF, There are currently papas sticking out of the C U at approx. 9' AT=F. Please provide direction. Requested by: Tom Beatch Kellington Construction Inc Page 1 of 1 EBERT rONSTRUCTBON To: City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Ph: (763)420 -2288 Fax: (763)420 -6056 Description: Add Signage required by building offical 23350 County Road 10 Corcoran, MN 55357 Ph : 763 -498 -7844 Number: CMPR 038 Date: 1127114 Job: 6619 Corcoran Public Works Facility Phone: We are pleased to offer the following specifications and pricing to make the following changes: Amount to add safety signage required by building official at the entrance doors and signage atthe fire extinquishers requested by owner reprenttive. The total amount to provide this work is .................................................................... ............................... (Please refer to attached sheet for details.) If you have any questions, please contact me at . Submitted by: Bruce Ternes (Ebert PM) Cc: Approved by: Date: $150.95 Page 1 of 2 23350 County Road 10 Corcoran, MN 55357 Ph ; 763- 498 -7844 EBERT CONSTRUCTION Change Proposal CMPR 038 Price Breakdown Continuation Sheet Description: Add Signage required by building offical Description Labor Material Equipment Subcontract Other Price Contingency $126.05 $126.05 $20.50 $20,50 Subtotal: $146.55 Fee $146.55 3.00% $4.40 Total: $150.95 Page 2 of 2 GRAINGER. PAGE 1 OF ? Ilion 2450 ANNAPOLIS LANE N. PLYMOUTH, MN 55441 -3600 www.grainger.com Ship to information is listed bel®ena ` *- in the description section BILL TO MDG2D14 OD017410 1 AB 0384 EBERT CONSTRUCTION 23350 COUNTY ROAD 10 LORETTO, MN 55357 -9775 SHIPPENG CHARGE 8.40 TAX 0.65 These ltemsaro sold for domestic consumption In the United States. €f exported, purchasar assumes full responsibility for compliance wltlrUS export corilrols -" - ' -- PAYMENT TERMS NET 30 DAYS. PAY THIS INVOICE NO STATEME}T SENT, PAYABLE IN U.S. DOLLARS. ANOOT DUE 126.05 ...... ... ............ ° .... .................................................................................................................................................................................. ............................... A PLEASE DETACH TH 5 PORT %ON POND REPURN WXTH YOUR PAYMENT. A REMIT TO: GRAINGER DEPT. 814450540 PAIATINE, IL 660038 -0001 8144505409346356448100001260510000855101100640100000014022118 X ACCOUNT NUMBER DATE INVOICE NUMBER AP4OEL MT DUE 814450540 01/22/2014 9346356448 126.05 FOR COMMENTS DR CHANGE OF ADDRESS, ENTER INFORMATION ON REVERSE SIDE. --- s rxn oos�sss P BILL TO: EBERT CONSTRUCTION 2335D COUNTY ROAD 10 LORETTO, MTV 55357 -9775 REMIT TO: GRAINGER DEPT. 814450540 PAIATINE, IL 660038 -0001 8144505409346356448100001260510000855101100640100000014022118 X ACCOUNT NUMBER DATE INVOICE NUMBER AP4OEL MT DUE 814450540 01/22/2014 9346356448 126.05 FOR COMMENTS DR CHANGE OF ADDRESS, ENTER INFORMATION ON REVERSE SIDE. --- s rxn oos�sss P 2450 ANNAPOLIS LANE N. PLYMOUTH, MN 5fi441 -3600 www.gminger.com Ship to information is listed below in the description section BILL TO MDG2014 00018988 1 AB 0384 EBERT CONSTRUCTION 23350 COUNTY ROAD 10 LORETTO, MN 55357- 9775 111IJ ,� raj: ,. _ Interested in rereivfng Invoices via email? _ h ? I Sign up for pape-less involcing at: — www. graing er. co m /paperiesslnval cIn g THAW YOU i FFI NUMBER 38- 1150280 _ FOR ANY QUESTIONS ABOUT THIS INVOICE OR ACCOIINT CALL 1- 800.472 -4643 SHIPPING CHARGE 07 TAX 1.34 These items ate sold for domestic consumption in the United States. Ii espoded, purchaser assn m esfuil responsihillty for compliance with US export controls. PAYMENT TERMS NET 30 DAYS. PAY THIS INVOICE NO STATEMENT SENT. PAYABLE IN U.S. DOLLARS, AMOUNT DUE 20.50 ..............................................::...................:::..........:..... .:.:.................:......... .....:....................................................................:...................... ® PLEASE DETACH THIS PORTION AND RETURN WITH YOUR PAYMENT. A BILL TO: EBERT CONSTRUCTION 23350 COUNTY ROAD 10 ' LORETTO, MN 55357 -9775 REMIT TO: GRAINGER DEPT,814450540 PALATINE, IL 60038 -0001 814450540934 7762966100000205010000139100000001000 00014022299 x ACCOUNT NUMBER DATE INVOICE NUMBER AMOUNT OUE 814450540 01/23/2014 9347762966 20,50 FOR COMMENTS OR CHANGE OF ADDRESS, ENTER INFORMATION ON REVERSE SID£, .r+x aoaoe ON coNsrRVCrIoN To: City of Corcoran 82x0 County Road 116 Corcoran, MN 55340 Ph: (763)420 -2288 Fax: (763)426 -6056 Description: Wiring 3 phase jockey pump 23350 County Road 10 Corcoran, MN 55357 Ph : 763 - 498 -7844 �e Change Proposal Number. CPMR 039 Date: 215114 Job: 6619 Corcoran Public Works Facility Phone: We are pleased to offer the following specifications and pricing to make the following changes: Amount to wire 3 phase jockey pupmp in lieu of single phase - 328.04 Amount to deduct providing 3 phase jockey pump in lieu of single phase - 328.04 The total amount to provide this work is ................................. ............................... (Please refer to attached sheet for details.) If you have any questions, please contact me at . Submitted by: Bruce Ternes (Ebert PM) Lore Approved by: Date: $0.00 Page 1 of 2 23350 County Road 10 Corcoran, MN 55357 Ph : 763- 498 -7844 CONSTRUCTLON Change Proposal CPMR 039 Prig Breakdown Continuation Sheet Description: Wiring 3 phase jockey pump Description Labor Material Equipment Subcontract Other Price Electrical $328.04 $328.04 Fire Protection $- 328,04 $-- 328.04 Subtotal: $0.00 Total: $0.00 Page 2 of 2 LCEERG ELECTRIC, INC, ,)a G, F r.,, tat INVOICE Buff31a Mk +V 86313 -1681 INVOICE PAGE 1 DATE 04;2014 REFERENCE 3 PHASE JOCKEY PUCv1P TELEPHONE CUSTOMER JOB NUMBER 14465 CCRCORAII PUBLICV'ORKS 9100 COUItiIT'f R9.19 CORCORA.N IvlN 55357 FORMAT 5A ACCT 1KEK SHAM CORCOR Y =RIZED BV JOB LOCATION 9150 COUNTY RD, 19 JOBDESCRIPTION PRICE DIFFERF1C£ FOR WIRING A 3 -PHASE JOCKEY rnQr Paj,:j rJjt] � ;M PUMP VS. SINGLE PHASE AS SHOWN ONPLAI °1 oai+srwuorioN To: City of Corcoran 8200 County Road 116 Corcoran, IVIN 55340 Ph: (763 )420 -2288 Fax: (763)420 -6056 Description: Allowance Reduction 23350 County Road 10 Corcoran, MN 55357 Ph : 763 - 498 -7844 Change Pr ®p®sai Number: CIVIPR 040 Date: 2118114 Job: 6619 Corcoran Public Works Facility Phone: We are pleased to offer the following specifications and pricing to make the following changes: Amount to reduce allowance reduction from original estimates from this contract. Remove projected appliance allowance. Allowance transfered to City -$2500 Remove Phone Equipments allowance. Allowance tranfered to City - $500,00 Remove Office Furniture allowance. Allowance transfered to City - $2000.00 The total amount to provide this work is .......... (Please refer to attached sheet for details.) If you have any questions, please contact me at . Submitted by: Bruce Ternes (Ebert PM) Cc: Approved by: Date: $-5,000.00 Page 1 of 2 . 4 eA�".h s •_ ;3T CONSFRUCTlON Change Proposal CMPR 040 Price Breakdown Continuation Sheet Description: Allowance Reduction 23350 County Road 10 Corcoran, IVIN 55357 Ph : 763 -498 -7844 Description labor Material Equipment Subcontract Other Price Appliances $- 2,500.00 $- 2,500.00 Phone Communication Devices $- 500.00 $- 500.00 Office Furniture $- 2,000.00 $- 2,000.00 Subtotal: $- 5,000.00 Total: $- 5,000.00 Page 2 of 2 STAFF REPORT Document No. 10b. Council Meeting: February 27, 2014 Prepared By: Brad Martens Topic: 2014 -2015 Capital Improvement Plan Action Required: Direction Summary: An initial draft of the 2014 -2015 Capital Improvement Plan was presented at the February 13, 2014 City Council meeting. The City Council discussed the item and directed staff to obtain additional information regarding Public Works and Police Department items. Additional information on Public Works items as well as the same information on Information Technology is below. A separate staff report from the Police Department follows this report. Staff is requesting that the City Council make final approvals no later than March 13, 2014 as pricing increases on several items after that time. Public Works • $381,150 (revised from 276,000 on February 13, 2014 report) o 2014: ■ $56,000 (revised from $60,000 on February 13, 2014 report) to purchase a 6125R tractor to replace the 6420 Tractor purchased in 2005 used for ditch mowing, road packing, snow plowing, etc. • Cost of new tractor is $100,819.18 (a significant portion of the higher cost is related to emission standards which have been put in place); trade in value of existing tractor is $45,000. • Existing tractor has approximately 2,000 hours and was purchased for $49,757. • Staff is recommending trading in now as trade in value is high and repairs /investments are needed: • Engine has minor oil leaks that need to be addressed. • New tires are required in 2014 if retained in service. ■ $15,150 (revised value from $15,000 and moved up to 2014 since February 13, 2014 report) to purchase a new 4720 Utility Tractor to replace the 4720 Tractor purchased in 2007 used for mowing, ball field prep, hockey rink prep, spraying, etc. • Cost of new tractor is $39,149.26; trade in value of existing tractor is $24,000. • Existing tractor has approximately 2,000 hours and was purchased for $31,130. Page 2 • Staff is recommending trading in now as new emission standards will increase costs of same tractor by $5,000- 6,000 in 2015. Additionally, this tractor is very heavily used and is beginning to rust. $38,000 (revised to 2014 from February 13, 2014 report) to purchase an additional front mount mower to be used for mowing and snow removal. • Public Works has two mowers each approximately 10 years old which are stored at the City Park. Use is heavy during summer and winter months as they are used for mowing and snow removal. The new Public Works facility will have more mowing and snow removal on site. Staff is recommending purchasing a third mower for the additional work and to reduce the amount of time hauling from place to place. • Staff is recommending purchasing in 2014 to avoid $5,000- 6,000 in additional costs for new emission standards being implemented later this year. ■ $50,000 for new vehicle lifts for the Public Works Facility • This item is recommended by the League of Minnesota Cities Insurance Trust to decrease the likelihood of injuries. ■ $50,000 for an overhead crane for the Public Works Facility • This item is recommended by the League of Minnesota Cities Insurance Trust to decrease the likelihood of injuries. ■ $21,000 for a floor sweeper for the Public Works Facility • Recommended to ensure significant investment in new facility is adequately maintained. ■ $10,000 for a welding hood for the Public Works Facility • This item is recommended by the League of Minnesota Cities Insurance Trust to decrease the likelihood of injuries. ■ $100,000 for cement wall work to finish the lean -to for the Public Works Facility. This is an additional item requested for consideration by the City Council from discussion at the February 13, 2014 meeting. o 2015: $32,000 to replace a 2009 pickup truck (revised to 2015, previous report showed purchase in 2014) • Cost is estimated at $37,000, trade value of existing pickup truck is estimated at $5,000 $9,000 (new item from February 13, 2014 report) to purchase a new trailer to haul equipment to locations around the City. • Public Works currently has two trailers, one purchased in 1997 and one purchased in 2012. The 1997 trailer is deteriorating and not sufficient to haul some of the larger items. This 1997 trailer would remain in use for smaller projects such as hauling brush and other light duty items. Page 3 Information Technology: o $13,000 for the purpose of replacing computers for staff. Replacement would take place to give the "power" users new computers and transition their computers to lower users such as operating the fuel system or to have as a backup. ■ 2014: $6,500 ■ 2015: $6,500 Police Department o $115,000 (revised from February 13, 2014 report as shown in following Police Department report). In response to the question of whether the Code Compliance Official should have access to a Sport Utility Vehicle with four -wheel drive, Mike has provided the following information: "The City's Code Compliance /Administrative Vehicle is used regularly throughout the year. The vehicle is used for inspections, complaints, follow - ups, and general administrative duties. During the months of April — October, the vehicle is used 3 days per week. During the winter months, the use is approximately 1 day per week. Because of the rural atmosphere, a lot of properties have longer driveways and /or private drives serving multiple properties. Many of these driveways and private drives are poorly maintained, making access difficult. Winter, spring, and early summer and after heavy rainfalls is especially difficult." The total request is including the updated Police Department report following this report is $509,150. If a 10 year equipment certificate is issued for the items it is estimated that annual payments in the amount of $59,000 based upon a 2.5% interest rate with issuance fees of three percent. The total dollar amount is fairly consistent with past amounts shown below: • 2006: $500,000 • 2008:622,000 • 2010:470,000 • 2012:410,000 Staff is aware that some Councilors wish to move items out of the CIP to the General Fund budget. Any items moved to the General Fund budget in 2014 will result in the use of reserves. After receiving City Council approval it can take 60 -90 days to receive the funds. Staff would like to receive final approval no later than the March 13, 2014 City Council meeting. Financial /Budget: N/A Options: 1. Approve the 2014 -2015 Capital Improvement Plan as presented. 2. Send back to staff for further review. Page 4 Recommendation: Approve the 2014 -2015 Capital Improvement Plan as presented. Council Action: Consider a motion to approve the 2014 -2015 Capital Improvement Plan as presented. Attachments: N/A STAFF REPORT / POLICE DEPARTMENT Agenda Item 10b. Council Meeting: Prepared By: February 27, 2014 Chief Sean Gormley Topic: Action Required: Squad Car Replacement (CIP) Approve Squad Car Purchase Background- At the February 13th City Council meeting, additional information on squad miles was requested. Each year a squad car is replaced and selective years, two squads are in need of replacement based on miles and usage. Public Safety squad fleet consists of 6 squads; Chief squad, x4 primary service squads (these are located in the police garage) and x1 for reserve officers & back -up squad. Squads are assigned to officers based on anticipated miles driven. This helps keep the miles on the squad balanced from year to year. Apx. Yr Est. Yr Est. Yr End End End Est. Yr End Est. Yr End Est. Yr End Squad # / Yr & Make - Miles / Mile s/ Miles / Model DOP 2012 2013 2014 Miles / 2015 Miles / 2016 Miles / 2017 _ Out of 1 551 / 2008 Dodge Durango 3/1/2008 40,000 50,000 60,000 554 / 2010 Ford Crown Vic 5/1/2010 70,000 95,000 100,000 555 / 2010 Ford Crown Vic 5/1/2010 60,000 83,000 95,000 Out of 556 / 2011 Ford Crown Vic 5/1/2011 35,000 55,000 75,000 90,000 Service Out of 557 / Ford SUV Explorer 8/1/2012 5,000 32,000 50,000 75,000 Service Out of 558 / Ford SUV Explorer 5/1/2013 8,500 35,000 60,000 90,000 Service 559 / Ford SUV Explorer 5/1/2014 8,500 30,000 60,000 90,000 560 / Ford SUV Explorer 5/1/2014 8,500 30,000 60,000 90,000 2013 the CIP schedule called for x2 police squads to be replaced. It was determined that the City could defer the second squad car until 2014, at which time two squads would be required. Staff Report / Police Department — Page 2 12c. Administrator's Report on CIP 9/27/2012 • The CIP squad replacement rotation is based on best anticipated annual patrol miles. Each year a replacement squad is needed and every few years requires two squad replacements in a calendar year. In reviewing the fleet mileage for 2013, only one squad will be required for CIP 2013. However, it will be imperative that CIP 2014 calls for two squads to keep our fleet miles and squad rotation on schedule. After in -depth review, the squad selected for 2014 was the Ford SUV Explorer (police package). The officer feedback on this squad has been extremely positive and no maintenance issues. Discussion- I am recommending for 2014, the Ford SUV Explorer as the replacement model. This is based on officer feedback, neighboring agencies feedback and review search on the internet. Financial Impact- The 2014 CIP had scheduled for two police vehicles @ $80,000. Squad 554 & squad 555 will be sold by auction and all proceeds will be returned to the CIP fund. In order to secure the State of Minnesota purchase price, the order must be placed March 13, 2014. However, payment is not due until City takes delivery of squads. The 2015 CIP has been updated to reflect that only one squad replacement will be required @ $35,000. Attachments — None Recommendation- Motion to approve the ordering of two squads and equipment as required not to exceed $80,000. STAFF REPORT Document No. 10c. Council Meeting: February 27, 2014 Prepared By: Brad Martens Topic: City Council Workshop Schedule Action Required: Direction Summary: At the February 13, 2014 City Council meeting staff was directed to coordinate workshops to facilitate downtown strategic planning and the development of a City mission /vision. After reviewing available schedules the following workshops are scheduled: City Mission /Vision • Saturday, March 8th; 8:00 a.m. to 4:30 p.m. • City Council, City Administrator, Public Safety Director, Public Works Superintendent, City Clerk, facilitator Downtown Strategic Planning • Thursday, March 13th; 3:00 p.m. — 6:00 p.m. • City Council, City Administrator Public Safety Director, City Clerk, City Planner, City Engineer Staff would like the City Council to confirm the schedule presented above. Financial /Budget: Staff is recommending a facilitator be hired to coordinate the establishment of an organizational mission /vision. The cost of the facilitator is $2,500 plus expenses estimated at $250. A lunch and light snacks will also be provided. The downtown strategic planning workshop will require the attendance of the City's consultant planner and engineer at their hourly rate. Due to the scheduled City Council meeting following afterwards a dinner will also be provided. Options: 1. Approve the workshop schedule as presented and authorize staff to hire Don Salverda & Associates to facilitate the mission /vision workshop. 2. Send back to staff for further review. Recommendation: Approve the workshop schedule as presented and authorize staff to hire Don Salverda & Associates to facilitate the mission /vision workshop. Page 2 Council Action: Consider a motion to approve the workshop schedule as presented and authorize staff to hire Don Salverda & Associates to facilitate the mission /vision workshop. Attachments: 1. Don Salverda & Associates Proposal Donald Salverda & Associates Roseville Professional Center • Suite 620 • 2233 N. Hamfine Avenue • Roseville, MN 55113 (651) 464 -1335 February 19, 2014 Mr. Brad Martens City Administrator City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Dear Brad: It has been a sincere pleasure to get to know you over the last several years. I again wish you the very best of success as you, the city's council members and department heads strive to lead the city to higher levels of effectiveness in the months and years ahead. Toward this end, I appreciate your interest in my facilitating a Leadership Retreat for the city's leadership team. It's important for every leadership team to periodically assess progress, re- establish direction, clarify roles, enhance team spirit, and discuss ways to improve their overall effectiveness. It's particularly important when there are new members on the leadership team. Over the years, I have led a number of retreats, seminars, and workshops for a variety of organizations, always receiving favorable feedback, so I am comfortable with and excited about the opportunity to work with the city's leadership team should you choose to use my services. Enclosed is a proposal for a "Leadership — Planning — Team Building Retreat" using a one day format that you might react to. I trust the content is in line with your thinking; if not, we can alter accordingly. Enclosed also is biographic and support information from previous engagements. Assuming all is a go with the retreat and you choose to use my services, I look forward to establishing a date and working with you on details. I pledge you my best efforts to plan and lead a retreat that meets your objectives, is educational, and enjoyable. Thank you again for your interest. Sincerely yours, Don Salverda Consultant/Facilitator DS:dw Encl. CITY OF CORCORAN COUNCIL MEMBERS AND DEPARTMENT HEADS 2014 LEADERSHIP --PLANNING. - TEAM BUILDING RETREAT CITY OF CORCORAN COUNCIL. MEMBERS AND DEPARTMENT HEADS 2014' 1EADERSHIP - PLANNING - TEAM BUILDING RETREAT Tentative Agenda 8`00 _ 8 :30 COFFEE AND SNACKS _INFORMAL VISITING 8:30 - U5 OPENING REMARKS - MAYOR. AND CITY ADMINISTRATOR 8:3&_ 1 0:00 SESSION 1: "WORKING AS A TEAM — THE CHALLENGE OF PUBLIC SECTOR LEADERSHIP" Focus • Objectives and expectations for the retreat.. • Communication enhancement exercise • Review of Progress • `Key elements of public sector leadership 10 :00 - 10:15 ' BREAK 10 :15 - 12:00 SESSION 2 "WORKING AS A TEAM - PROVIDING DIRECTION" Focus: ; • Changes and forces that are likely to impact the city. • Consensus on issues and opportunities • Updating the city's goal's program (1 73 year perspective) t The city's mission; vision, and values 12:00.-m 12:45 LUNCH 12:45 - 2 :30 SESSION 3: "WORKING AS A TEAM ; ROLES, RESPONSIBILITIES, EXPECTATIONS, AND POSITIVE WORKING RELATIONSHIPS" Focus The importance of working together as a team • Review.& theroles, responsibilities,'and expectations Understanding behaviorstyles' 2:30 - 2:45 . BREAK 418 SESSION 4 "PRELIMINARY DISCUSSION AND ACTION PLANNING" Focus' • Preliminary discussion on action plans for the highest priority goals 4:15 — 4:30 SUMMARY AND WRAP -UP COMMENTS Focus • Review of the retreat Importance'of follow -up Making a positive impact k 111111141, Ky 01 0= Don Salverda is President of DONALD SALVERDA & ASSOCIATES, a consulting firm dedicated to enhancing the leadership and management knowledge, skills and effectiveness of individuals and organizations in an ever - changing world. He has designed and led leadership, goal setting, strategic planning and team building retreats and workshops for over twenty -five years for a variety of organizations in both the public and private sectors. As a consultant and retreat and workshop facilitator, his positive and enthusiastic approach convey his own sense of purpose. He further believes that: 1} People are busy with limited time; therefore, the process should be practical, results oriented, and highly productive 2) People learn from each other; therefore, the process should be highly participative 3} The process should be educational, enjoyable, and non - threatening Combining an academic background in engineering with over thirty years of practical experience in the private, public, and volunteer sectors in a variety of roles and settings, he has gained a unique and broad perspective of the challenges facing individuals and organizations. He has served as President of the Sales and Marketing Executives of Minneapolis, the Roseville - Falcon Heights Chamber of Commerce, the Association of Minnesota Counties, the Ramsey County League of Local Governments, the North Suburban Community Foundation, the Roseville Jaycees and the North Suburban Gavel Association. He is a former District Chair of the Indianhead Council of the Boy Scouts of America and has served on a number of other boards and commissions. He has been elected to public office and served eighteen years on the Ramsey County Board of Commissioners. He is an active member of the Rotary Club of Roseville and has been an avid downhill skier and biker. Donald Salverda & Associates 2233 N. Ha►nline Ave, Suite 620 Roseville, MN 55113 651- 484 -1335 `Zz IM-w-, i Patrick Fisher :thought 'the- two' -day Staff Writer retreat was exceptional IT said Sitting :goals, ieviewina Mhnson. "It, allowed: us to roles andespernsilialities; and ";. cover a ':wine range of top Changes that will .impact New.:. Prague were just a few of the Johnson noted the. retreat tonics CherNew:.Prague G ity +. allowed city leadeis to dis- Council and heed -s Est tree city departments covered Burin a �� ^�~ , ; '` cuss activities and. steps to 1 'retreat .e.�� � N, `i'-- take to accomplish its "gals lava day at;the State It also allowed the group to ft4tnk of New . Prague buildu cover expectations the'corin cii acid city staff have for .' NP.W .`1RA.CeiJl1 each other and assign respon- I7�'i': CO'UNic IL bzlltic 4 for various tasks as the city vrurks: through the Field Tuesday. Aua. 18, - processes to reaeki: its goaIs.. ; E!nd Thursday, Aug. 20. in the Patrick ps er'pnoco 'T°here were also discus - bank's meeting.. room the J Meimbers of the New Prague City Council and heads of.. lions on external factors that retreat was facilitated b Pon city departments' divide' into groups to discuss various inrspact tl.e city's ability to Salverda, .; . president of topies durin g a retreat on leadership,: team building and.: reach its, goals, including the Donald Salverda di planning Thursday; Atrg 20. ecQnntny, state .government, . Associates, a consulting firm the slaw clown in the housing that az:lsargantrt1Qiist.t e areas of ;; tearrt ` butldiiig, Golf Club M. anager Ken.. .: market and the reduction in strategic plarinin leader- Norland. local gnvernment`aid. ship,.. management develop- ,tl thought it went wetl, it "It was d .session," .. ment and customer service. was fast - paced," Salverda n6ted Johnson. "We still have Mayor W.Aa " "ink" : `said of the first day of the some work ahead of us:" Bender and council members: .. retreat- < He explained :.the} Salverda and city . staff will Kay Wilcox, Mark. Bartusek, went over such items as chal- he working on" a .report, Kristin Guerrette and ,Ken teiiges:.facing the city and , whicl 'wilt provide such Betterton attended. the retreat . long - "and short -terir goals. in ormation as a timeline for along:: with City. Adminis- , Goals., discussed at .both the city's,'vahous, goals, The tratot Mike Johnson, Police evening sessions ranged from .report will also provide doc u-... Chief. Mark Vosejpka, expanding . and developing: . mentation to cit), staff,. the Administrative Services .the city's industrial property" public and the community on . Coordinator Patty Solheid, to .improvements:: in various 'where New Prague is going Planning Director Ken . areas including city hall acid as a city. Ondich, Public Works ° the downtown business dis- Director'Dennis Seurer and .. trict. CITY OF DELANO COUNCIL MEMBERS AND DEPARTMENT HEADS 2013 LEADERSHIP - PLANNING - TEAM BUILDING RETREAT SUMMARY EVALUATION l) The objectives of the session were: 5 4 3 2 ] Clear Vague 2) The organ zation of the session was: 5 4 3 2 1 Exceilen Poor 3) The ideas p esented were: .b o 5 4 3 2 1 Very Not lnterestin Interesting 4) The abili of the presenter to stimulate discussion was: �< 4 3 2 1 .. Excellent Poor 5) My atte dance at this session was: 5 4 3 2 1 Ver Waste Benefi *ai of Time 6) Overaii, l consider this session to have been: 5 4 3 z 1 Excellent ' Poor CITY OF DELANO COUNCIL MEMBERS AND DEPARTMENT HEADS 2093 LEADERSHIP - PLANNING - TEAM BUILDING RETREAT PARTICIPANT COMMENTS "Great sessions" "Good job" "Awesome!!!! Thank you so much" "Always great" "Great session. Very informational" "Very good" "Thanks Don" "You did a great job again. Helped reinforce `this is about a team and not individual "' CITY OF LAKE ELMO COUNCIL MEMBERS AND DEPARTMENT HEADS 2012 LEADERSHIP - PLANNING -- TEAM BUILDING RETREAT SUMMARY EVALUATION 1) Tha objectives of the Session were: f� 5 4 } 2 1 t Clear Vague 2) The organiz tion of the session 'Nag: 111 r` 5 4 3 2 1 Poor Excellent 3) The ideas p esented were: 4 3 2 1 Not Very Interestin Interesting 4) The ability o the presenter to stimulate discussion was: Il• 4 3 2 1 Poor Excellent 5) 41y attend nce at this session was: 5 4 3 2 1 Waste Very Beneflci I of Time 6) Overall, I c nsider this session to have been: rr 5 4 3 2 1 Excellent Poor CITY OF LAKE ELMO COUNCIL MEMBERS AND DEPARTMENT HEADS 2012 LEADERSHIP — PLANNING -- TEAM BUILDING RETREAT PARTICIPANT COMMENTS 1) "Perfect timing for the City of Lake Elmo' 2) "Nice work -- thank you" 3) "Thanks Dan" 4) "Thanks!" 5) "You are great at this! Thank you!" 6) "And this was fun!" 7) "Only made it to the second session, but thought we made a lot of progress and set the stage to follow through" 8) "More time would have been useful (which I might not have considered beforehand)" 9) "Would like a recommended reading list" July 2®1— THE CITY OF LAKE ELMO Three key sets of core principles adopted COUNCIL PREPARES FOR THE FUTURE BY ADOPTING GUIDING PR,'NCsPL—ES- - The Lake Elmo City Council and Management Staff attended a two day planning retreat at the Wildwood Lodge on April 20 -21 s1 to prepare for future growth through strategic planning. As part of the process, the Council adopted three key sets of core principles dedicated to serving the residents of Lake Elmo at its May 15, 2012 meeting. The Council began by defining its Commitment to the Community, or mission statement: "Lake Elmo has a distinct feel that differentiates us from other communities in the metropolitan area. Our commitment to our residents is to mair;tai;;�--t charaetef whtle`provi,ding top n atch service ", said Council Member Brett Emmons. Retreat Facilitator Don Salverda then asked the Council to look ahead and establish a Vision for the Future. After an hour of forecasting the Council adopted the following vision statement: "I think collaboration is the operative word in our future. We need to make sure that all of our ~s have the- -piopef-input from all parties invested in Lake Elmo. We make decisions that affect people's livelihood. We can never lose sight of that fact ", said Mike Pearson, newest member of the Council Finally, the Council spent time developing eight guiding "WE ;ELIEVE° values that will direct its service, both internally and externally to the community. CITY OF DELANO COUNCIL MEMBERS AND DEPARTMENT HEADS 2011 LEADERSHIP - PLANNING - TEAM BUILDING RETREAT SUMMARY EVALUATION 1) The objectives of the session were: 5 4 3 2 1 Clear I Vague 2) The organ nation of the session was: 5 4 3 2 1 Excellen Poor 3) The ideas esented were: 5 4 3 2 1 ' Very Not Interestin interesting 4) The ability f the presenter to stimulate discussion was: 5 4 3 2 1 �7 Excellen Poor 5) My atten nce at this session was: 5 4 3 2 1 Ver Waste Benefi Jai of Time 6) Overall, I consider this session to have been: 5 4 3 2 1 Excellent Poor CITY OF DELANO COUNCIL MEMBERS AND DEPARTMENT HEADS 2011 LEADERSHIP - PLANNING - TEAM BUILDING RETREAT PARTICIPANT COMMENTS 1) "Great job Don!" 2) "Fast moving — very interesting. Held my attention. Thanks Don!!" 3) "Wish we'd had more time!" 4) "Thanks for helping to gain consensus and draw ideas from our new council members. Another successful retreat." 5) "Great job Don!" 6) "Good job!" 7) 1 like the (TEAM) this class promoted" 8) "This would be awesome for the entire utility commission to attend and participate" "Very rewarding. I came away with a lot of new insight and thoughts I will bring back to the utility." CITY OF BELLE PLAINS COUNCIL MEMBERS AND CITY ADMINISTRATOR 2013 LEADERSHIP — PLANNING — TEAM BUILDING RETREAT SUMMARY EVALUATIONS 1} The objectives of the session were: 9 4 3 2 1 Clear Vagua 2) The organizati of the session was: 5 4 3 2 1 i Excellent Poor 3) The ideas pr rented were: 5 4 3 2 1 r¢, Very Not Interesting Interesting 4) The ability • f the presenter to stimulate discussion -,vas: 5 3 2 1 Excellen Poor 3) ,qty attendance at this session ',vas: 5 r� 3 2 1 rill , Very 'Nasta Beneficial of Time 5) Overall, I c resider this session to have been: 1 5 3 2 l 1 5') Excellent Poor CITY OF BELLE PLAINE COUNCIL MEMBERS AND CITY ADMINISTRATOR 2013 LEADERSHIP -- PLANNING — TEAM BUILDING RETREAT Participant Comments 1) "Very good for all to hear and be on the same page — need to get staff and council together" 2) "Was not a waste of time" CITY OF JORDAN COUNCIL MEMBERS AND DEPARTMENT HEADS 2009 LEADERSHIP - PLANNING - TEAM BUILDING RETREAT EVALUATION SUMMARY i) The objectives of the session were: 3 4 3 2 1 Clear Vague 2) The organiaa on of the session was: S 4 3 2 1 ' Excellent Poor 3) The ideas p esented ware: g 4 3 2 1 Very Not Interesting Interesting �) The ability of he presenter to stimulate discussion was: * Excellent Poor 3) My attendance t this session was : 5 4 Very Waste Seneflcial of Time �) Overall, l con ider this jtisslon to have bean: � 3 e 3 2 1 ! Excellent Poor CITY OF JORDAN COUNCIL MEMBERS AND DEPARTMENT HEADS 2009 LEADERSHIP - PLANNING - TEAM BUILDING RETREAT PARTICIPANT COMMENTS 1) "Excellent. Team should improve with this first step." 2) "1 thought the presentation was done very well and provided a great insight on leadership" 3) "Lots of action items generated. Self - evaluation veer powerful" 4) "Wonderful! Very worthwhile! We need to do on annual basis. Regular references to goals needed." 5) "Thank you for helping us organize, prioritize our goals and direction. It's extremely important to me to be a better leader." 6) "Enjoyed it" 7) "We need to do more as a team to keep this up after we are done with the workshop" 8) "I'll be in touch, Don. Thank you!" 9) "One night session ?" CITY OF WINSTED COUNCIL AND DEPARTMENT HEADS 2008 LEADERSHIP - PLANNING - TEAM BUILDING RETREAT SUMMARY EVALUATION 9) The objectives of the session were: 5 4 3 2 1 Clear Vague z) The organiz ion of the session was: 5 4 3 2 1 Excellent Poor 3) The ideas prese Ii. ted were: 5 = 4 3 2 1 1, .1 Very Not Interesting Interesting 4) The ability of t e presenter to stimulate discussion was: p 5 4 3 2 1 'v Excellent Poor 5) My attendance at is session was: Very Waste Beneficial of Time G) Overall, I consider this session to have been: .t s 5 4 3 2 3 Excellent Poor CITY OF WINSTED COUNCIL AND DEPARTMENT HEADS 2008 LEADERSHIP - PLANNING - TEAM BUILDING RETREAT PARTICIPANT COMMENTS 1) "Thanks and a great job" 2) "Well done, Don" 3) "Found this very helpful" 4) "It was a good experience" 5) "Thanks Don! Once again, a great job! Your guidance and information is very beneficial and appreciated!" CITY OF BRANDON COUNCIL AND DEPARTMENT HEADS 2007 LEADERSHIP - PLANNING - TEAM BUILDING RETREAT SUMMARY EVALUATION 1) The objectives of the session were: 0�1� 5 �, 3 � 1 ague Vague 2) The organizinion of the session was: 5 3 z t Poor Excellent 3) The ideas pr rented were: 5 u 3 2 1 Not Very Interesting Interesting 4) The ability the presenter tc stimulate discussion was: 1, 7 5 4 3 2 1 Poor Excellent 5) My attendant at this session was: 5 4 3 2 t Waste Very of Time Beneficial 6) Overall. I co sider this session to have been: 'f $ 4 3 2 i Poor ;°_ f Excellent CITY OF BRANDON COUNCIL AND DEPARTMENT HEADS 2007 LEADERSHIP - PLANNING - TEAM BUILDING RETREAT PARTICIPANT COMMENTS "The format was absolutely the best. To cause the students to bring out the best answers and solutions themselves is most beneficial. Thanks." CITY OF WINSTED COUNCIL AND DEPARTMENT HEADS 2007 LEADERSHIP - PLANNING - TEAM BUILDING RETREAT SUMMARY EVALUATION 1 } The objectives of the session were: 5 4 3 2 l Vague t Clear Z) The organi ation of the session was: 5 4 3 2 l Poor Excellent 3} The ideas resented were: 5 4 3 2 l Not Very Interesting lnterestin 4) The ability f the presenter to stimulate discussion was: ' 7 Excellent 4 3 z l Poor 5) My attendance at this session was: ' 5 Very 4 3 2 1 Waste of Time Beneficia 5) Overall, 1 onsider this session to have been: 5 4 3 Z l Poor Excellent CITY OF WINSTED COUNCIL AND DEPARTMENT HEADS 2007 LEADERSHIP - PLANNING - TEAM BUILDING RETREAT PARTICIPANT COMMENTS 1) "Fantastic — the city will benefit for many years" 2) "As always, productive, energizing, fun, interesting, important, and valuable. You do a fantastic job!" 3) "This will help us drive to the future with a road map to guide us. Thanks!" 4) "Great job" 5) "1 know I can be a better council member and person. Thanks." 6) "Thank you" 7} "Rushed at times" 8) "Overall good but a little lengthy in some spots" 9) "Too long" CITY OF DELANO COUNCIL AND DEPARTMENT HEADS 2005 LEADERSHIP - PLANNING - TEAM BUILDING RETREAT SUMMARY EVALUAJION o 1) The objectives of the session were: I 5T 4 3 2 1 Clea Vague 2) The orga ization of the session was: 5 4 3 2 1 Excelle t Poor 3) The ideas presented were: 5 4 3 2 1 r� Very Not I nteresti g Interesting 4) The ability of the presenter to stimulate discussion was: S 5 4 3 2 1 ` Excelle t Poor 5) My atte dance at this session was: 4 3 2 1 Ve y Waste Ben icial of Time 6) Overal , I consider this session to have been: 4 3 2 1 Excellent Poor CITY OF DELANO COUNCIL AND DEPARTMENT HEADS 2005 LEADERSHIP - PLANNING - TEAM BUILDING RETREAT PARTICIPANT COMMENTS 1) "Great job, once again, Don!" 2) "Life is good! Wonderful session. Thanks again, Don." 3) "It was great for team building, goal setting, and vision, especially for somebody new." 4) "Thanks, Don for another great session." 5) "Thank you for another great weekend! Your sessions are always worth the time." 6) "I had a great time. Learned a lot about the city's goals and people I work with." 7) "Great job!" 8) "It will help with daily operations. " 9) "Good job, Don! Thanks for bringing out the best in our group. You are a fantastic facilitator. See you next yeas." CITY OF DELANO COUNCIL AND DEPARTMENT HEADS 2004 LEADERSHIP - PLANNING - TEAM BUILDING RETREAT SUMMARY EVALUATION 1) The objectives of the session were: ID 3 2 1 C1er Vague 11 The arg niaation of the session was: 7r 5 4 3 2 1 Excell nt Poor 3 } The id as presented were: 3 2 1 �+ d Ve y Not Inter sting Interesting $} The abi Ity of the presenter tc stimulate discussion was; 5 (] 4 3 2 1 Exc lent Prior 5 } My att ndance at this session was: 4 3 2 1 V y Waste Son vial of Tim[, b} Overal , I consider this session to have been: (j A 3 2 1 Excellent - Poor CITY OF DELANO COUNCIL AND DEPARTMENT HEADS 2004 LEADERSHIP - PLANNING - TEAM BUILDING RETREAT PARTICIPANT COMMENTS 1) "Very rewarding" 2) "Great job, Don — always a pleasure" 3) "Great job again, Don" 4) "Thanks for another great goal setting session" 5) "Good job, Don!" 6) "Don — super iob! ff 7) "Kept us on track" 8) "Thanks, Don. You made an impact!" ,� • �,U* County Board Ll� Room 101 • Peoria Caurity CaLsrthouse ° Peoria, jginoEs 61602 Phone (3091 672 -60=6 TQ WEGM IT MAY CONCERN: In January of 1484, Danald Salverda conducted the first professionally managed planning session ever held for members of the Peoria County Board. Dan's organiza- tional skills, humor, and enthusiasm were of invaluable assistance to as as we developed a coherent set of goals for the County. This, of itself, was a major and significant accomplishment for our diverse, 27- member Hoard. Don's work is much appreciated by our Hoard and by its staff . Sincerely, + �e Gary F. Stella Choi man _ Peoria County Board 1�I David nqs County Administrator Peoria County STAFF REPORT Document No. 11 a. Council Meeting: February 27, 2014 Prepared By: Brad Martens Topic: Old Public Works Facility Demolition Plan Action Required: Approval Summary: Since the new Public Works Facility has received its certificate of occupancy, it is time to begin the process to demolish the old facility. The intention is for the office building to be demolished and have the storage sheds remain in use. Staff has discussed the project and are confident that the demolition can be done by the Public Works staff with the assistance of the City Engineer to coordinate the asbestos abatement and accompanying paperwork that goes along with the abatement. Other work that must be contracted out includes moving the primary electrical and water service from the office to the remaining sheds. It is important to begin this process to ensure work is completed prior to winter 2014 so additional costs to heat the facility are not incurred. Staff is requesting City Council feedback on the demolition plan and approval for staff to seek quotes for the contracted items discussed above. Financial /Budget: It is estimated that the asbestos abatement work will cost approximately $25,000. Quotes have not been obtained to estimate work related to moving electrical and water service. Options: 1. Approve staff to solicit quotes for work related to the demolition of the old Public Works Facility. 2. Send back to staff for further review. Recommendation: Approve staff to solicit quotes for work related to the demolition of the old Public Works Facility. Council Action: Consider a motion to approve staff to solicit quotes for work related to the demolition of the old Public Works Facility. Attachments: 1. N/A