HomeMy WebLinkAbout2014-02-13 - Council Agenda PacketAgenda
Corcoran City Council
February 13, 2013 - 7:00 PM
1. Call to Order / Roll Call
2. Pledge of Allegiance
3. Agenda Approval
4. Open Forum
5. Presentations
a. Wayzata School Superintendent and Finance Director
6. Consent Agenda
a. Draft Minutes of January 23, 2014 Council Meeting*
b. Parks and Trails Commission Appointment – Jacqueline Klass*
7. Claims as Presented *
a. Escrow Claims (Fund #500)
b. All Other Financial Claims
8. Staff Reports / Memos/Commissions
a. Employee Injury Update*
9. Planning Business / Landform
10. Unfinished Business
a. Public Works Facility*
11. New Business
a. Location Agreement and Release*
b. Petition – Kristin Sharma*
c. Capital Improvement Plan*
d. Northeast Utility Service*
12. Unscheduled Items
13. Review of Upcoming Council Meeting Agenda
14. Council Calendar
Planning Commission
2/06/14 03/6/14 04/3/14 05/1/14
Cossette Thomas Thomas Asleson
Parks and Trails Commission
2/18/14 03/18/14 4/15/14 05/20/14
Guenthner Guenthner Asleson Lynch
15. Adjournment
*Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by
Door.
City of Corcoran
City Council Meeting Minutes
January 23, 2014 – 7:00 PM
6a.
The Corcoran City Council met on January 23, 2014, at City Hall in Corcoran, Minnesota. Present
were, Mayor Guenthner, Councilor Asleson, Councilor Cossette, Councilor Lynch, and Councilor
Thomas.
Also present were City Administrator Martens, City Planner Lindahl, City Engineer Torve, Director of
Public Safety Gormley, and City Clerk Heinecke.
Mayor Guenthner called the meeting to order at 7:00 pm
1. Call to Order / Roll Call
2. Pledge of Allegiance
3. Agenda Approval
Motion: made by Thomas, seconded by Asleson to approve the agenda as presented, with the
addition of:
10b. Public Works Facility Update
9a. Add Discussion of the Proposed Rockford Baseball field
Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas
(Motion carried 5:0)
4. Open Forum-None
5. Presentations-None
6. Consent Agenda
a. Draft Minutes of January 09, 2014 Council Meeting
b. Engagement Letter-Appraisal of Properties
c. Liability Coverage Waiver Form
d. Confirm 2014 Local Board of Appeal and Equalization Meeting Date
e. Ordinance 2014-283 Adopting 2014 Fee Schedule
f. City of Plymouth Outdoor Firing Range User Agreement
Motion: made by Cossette, seconded by Lynch to approve the following consent items:
a. Draft Minutes of January 09, 2014 Council Meeting
b. Engagement Letter-Appraisal of Properties
c. Liability Coverage Waiver Form
d. Confirm 2014 Local Board of Appeal and Equalization Meeting Date
f. City of Plymouth Outdoor Firing Range User Agreement
Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas
(Motion carried 5:0)
Motion: made by Cossette, seconded by Thomas to approve Ordinance 2014-283.
Council Discussed
Council agreed to approve Ordinance 2014-283 with the removal of “Basin Connection”
Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas
(Motion carried 5:0)
7. Claims as Presented
a. Escrow Claims (Fund #500)
Motion: made by Asleson, seconded by Thomas to approve escrow claims as presented.
Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas
(Motion carried 5:0)
b. All Other Financial Claims
Motion: made by Thomas, seconded by Cossette to approve all other financial claims as presented.
Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas
(Motion carried 5:0)
8. Staff Reports / Memos/Commissions
City of Corcoran
City Council Meeting Minutes
January 23, 2014 – 7:00 PM
6a.
a. Planning Project Report received, no action required.
b. Code Compliance Report received, no action required.
c. Financial Performance Report received, no action required.
9. Planning Business / Landform
a. Pre-Sketch Plan Update – Schendel Property. Representatives associated with Peachtree
Partners, and Paul Durand, Rockford School District 883 Superintendent presented the
council with information and plans related to the proposed Schendel Property development.
Council discussed and directed staff to meet with Peachtree Partners and the School District
to discuss next steps.
b. Ess Bros SPA/CUPA City File 13-031, memo received.
Motion: made by Thomas, seconded by Lynch to approve Resolution 2014-03 “Approving a
Conditional Use Permit Amendment and Site Plan Amendment for Troy Ess for a new accessory
building at 9350 County Rd 19 (07-119-23-43-0004) City file 13-031” as presented.
Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas
(Motion carried 5:0)
10. Unfinished Business
a. 2014 Goal Setting Work Session schedule and attendees discussed by council and city
administrator. City Administrator Martens to communicate final date to council and all other
attendees.
b. Public Works Facility verbal update by City Administrator Martens.
11. New Business
a. CSAH 101/1106 Bridge Replacement Project representative, Kristy Morter answered the
council question about the Hennepin County Bridge Project.
Motion: made by Asleson, seconded by Thomas to approve Resolution 2014-02 as presented.
Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas
(Motion carried 5:0)
b. Guard Rail Request – William Hentges memo received. Staff recommended taking no
further action.
c. Downtown Design Guideline Subcommittee Appointments – General public memo received.
Motion: made by Thomas, seconded by Asleson to appoint the following residents to the Downtown
Design Guideline Subcommittee:
Dennis Stieg, 19320 Stieg Road
Greg Ebert, 20604 County Road 10
Alan Schultz, 6519 Hunter Lane
Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas
Motion carried 5:0)
Motion: made by Lynch, seconded by Thomas to adjourn.
Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas
(Motion carried 5:0)
Meeting adjourned at 9:25pm
________________________________
Jeanie Heinecke – City Clerk
STAFF REPORT / POLICE DEPARTMENT Agenda Item 8a.
Council Meeting:
February 13, 2014
Prepared By:
Chief Sean Gormley
Topic:
Employee Injury Update
Action Required:
Information Only
Background-
Mid-December 2013, one of the department’s fulltime officers was injured while off duty.
On Friday, January 24, one of the department’s fulltime officers was injured on duty
during the arrest of an impaired driver.
Discussion-
Our officer injured “off duty” is currently on the City’s Short Term Disability program. We
anticipate his return in March.
Our officer injured “on duty” is anticipated to be back to work in mid to late February.
Financial Impact-
Part-time officers have been filling the shifts during the employee absence. These
hours are unfunded and will impact the part-time officer budget.
Attachments –
None
Recommendation-
Informational at this time, any specific questions, please contact me prior to the Council
Meeting.
STAFF REPORT Document No. 10a.
Council Meeting:
January 23, 2014
Prepared By:
Brad Martens
Topic:
Public Works Facility
Action Required:
Update/Approval
Summary:
The Public Works Facility officially received its Certificate of Occupancy on January 29,
2014. Since that time staff has begun to move in some equipment as time has allowed.
Phones and computers will be installed in the following week; the fuel island is currently
not operational.
Many items still need to be completed such as the installation of the fence, landscaping,
and the final wear course of bituminous. These items will take place in spring.
Additionally a punch list of items exists to be completed.
Staff would like to schedule an official open house in which the public could tour the
facility and ask questions they may have. It is recommended to have an open house
scheduled for Thursday, May 8th from 4:00 - 6:00 p.m., just prior to a City Council
meeting.
Financial/Budget:
It is envisioned that beverages and snacks would be provided at a small cost to the City.
Additionally, some overtime may be required of staff. Photos of the construction
progress would also be available.
Options:
1. Schedule a Public Works Facility Open House for Thursday, May 8, 2014 from
4:00 – 6:00 p.m.
2. Send back to staff for further review.
Recommendation:
Schedule a Public Works Facility Open House for Thursday, May 8, 2014 from 4:00 –
6:00 p.m.
Council Action:
Consider a motion to schedule a Public Works Facility Open House for Thursday, May
8, 2014 from 4:00 – 6:00 p.m.
Attachments:
1. N/A
STAFF REPORT Document No. 11a.
Council Meeting:
January 23, 2014
Prepared By:
Brad Martens
Topic:
Location Agreement and Release
Action Required:
Approval/Denial
Summary:
Staff has received a request from Carolyn Holford for the City of Corcoran to approve a
Location Agreement and Release form attached to this report. The agreement relates
to a “Curbside Chat” that took place at the Civic Center in City Hall on Monday, January
27th. The event was coordinated by Corcoran resident Carolyn Holford who rented the
Civic Center.
The agreement asks the City to grant permission to GZA Design Studio to “enter upon,
use, photograph, film and record the premesis…” and gives rights to GZA Design Studio
for use. Staff was presented this agreement after the event took place.
The City of Corcoran was not asked to partner in the event and no staff was in
attendance. Carolyn Holford will be attending the meeting to explain the request and
answer questions from the City Council.
Financial/Budget:
N/A
Options:
1. Approve the Location Agreement and Release.
2. Decline signing the Location Agreement and Release.
Recommendation:
Since staff had no role in the event and has no information on what was recorded or
what happened at the event, it is difficult to recommend signing the agreement without
hearing from Ms. Holford. Additionally, the City Attorney was asked to review the
agreement and has some concerns which he will share at the meeting.
Council Action:
Consider a motion to approve or decline the Location Agreement and Release.
Attachments:
1. Location Agreement and Release
2. Event Flyer
STAFF REPORT Document No. 11b.
Council Meeting:
January 23, 2014
Prepared By:
Brad Martens
Topic:
Petition – Kristin Sharma
Action Required:
Acceptance
Summary:
Staff has received a petition from Kristin Sharma of 6439 Hunter Lane in regards to trail
items related to the proposed Lennar development. The petition includes 34 signatures
from the neighborhood and a request that the City consider eliminating trails in two
locations adjacent to the neighborhood in the proposed development.
The Council should be aware that Karinn Schultz of 6519 Hunter Lane presented the
same concerns to the Parks and Trails Commission on January 21, 2014 under the
open forum section. The Parks and Trails Commission discussed the option and
declined making a motion to recommend the changes take place. The Commission did
make a motion to discuss other options in the future but did not elaborate on whether
that would be at a future meeting or when a final plat application is submitted.
The City Council must accept the petition but has no requirement to take action. Staff is
expecting representatives from the neighborhood to be present at the meeting.
Financial/Budget:
N/A
Options:
1. Accept the petition as presented and consider taking additional steps.
Recommendation:
Staff continues to recommend that trail connections be constructed as included in the
plans for the proposed development.
Council Action:
Accept the petition as presented and consider taking additional steps.
Attachments:
1. Petition
STAFF REPORT Document No. 11c.
Council Meeting:
January 23, 2014
Prepared By:
Brad Martens
Topic:
Capital Improvement Plan
Action Required:
Direction
Summary:
The City has a history of approving two-year capital improvement plans on even years.
Staff has prepared a draft plan for 2014-2015 and requests the City Council provide
feedback prior to bringing to the City Council for approval.
The draft 2014-2015 Capital Improvement Plan consists of the following items:
• Information Technology:
o $13,000 for the purpose of replacing computers for staff. Replacement
would take place to give the “power” users new computers and transition
their computers to lower users such as operating the fuel system or to
have as a backup.
2014: $6,500
2015: $6,500
• Police:
o $171,000 for the replacement of four squads and related equipment.
2014:
• Two squads for a total of $80,000 (a squad purchase was
planned for 2013 but delayed until 2014)
• $7,500 for support and protection equipment (portable
radios, etc.).
2015:
• Two squads for a total of $70,000. This includes one patrol
squad and the replacement of the Public Safety Director’s
vehicle. The existing Public Safety Director’s vehicle would
be repurposed for the Code Compliance Official.
• $13,500: $7,500 for support and protection equipment
(portable radios, etc.) and patrol rifle safety improvement
project to improve safety and noise suppression for patrol
rifles ($6,000).
• Public Works
o $276,000
2014:
• $60,000 to replace the 6420 Tractor purchased in 2005 used
for ditch mowing, road packing, snow plowing, etc.
Page 2
o Cost for new tractor is approximately $100,000; trade
in value of existing tractor is $40,000.
• $32,000 to replace a 2009 pickup truck
o Cost is estimated at $37,000, trade value of existing
pickup truck is estimated at $5,000
• $50,000 for new vehicle lifts for the Public Works Facility
• $50,000 for an overhead crane for the Public Works Facility
• $21,000 for a floor sweeper for the Public Works Facility
• $10,000 for a welding hood for the Public Works Facility
2015:
• $15,000 for a Utility Tractor to replace the 4720 Tractor
purchased in 2005 used for mowing, ball field prep, hockey
rink prep, spraying, etc.
o Cost for new tractor is approximately $30,000; trade
in value of existing tractor is estimated at $15,000.
• $38,000 to purchase an additional front mount mower
The total request is $460,000. If a 10 year equipment certificate is issued for the items
it is estimated that annual payments in the amount of $54,000 based upon a 2.5%
interest rate with issuance fees of three percent. The total dollar amount is fairly
consistent with past amounts shown below:
• 2006: $500,000
• 2008: 622,000
• 2010: 470,000
• 2012: 410,000
After receiving City Council approval it can take 60-90 days to receive the funds. Staff
would like to receive final approval no later than the March 13, 2014 City Council
meeting.
Financial/Budget:
N/A
Options:
1. Provided direction to staff.
Recommendation:
N/A
Council Action:
Provide direction to staff on the draft 2014-2015 Capital Improvement Plan.
Attachments:
N/A
STAFF REPORT Document No. 11d.
Council Meeting:
January 23, 2014
Prepared By:
Brad Martens
Topic:
Northeast Utility Service
Action Required:
Approval
Summary:
The City of Corcoran has been informed by the Met Council that a gravity interceptor
will be designed and constructed to the Corcoran border at County Road 101 north of
Stieg Road. The project is to be completed in 2015. Since that time staff has had two
separate requests for information related to availability of the interceptor for properties
in that area.
Plans do exist however the location of the interceptor has changed from when those
plans were created making it difficult to answer questions received. Staff is requesting
the City Council approve the City Engineer to do the work necessary to roughly plan the
sewer and water resources related to northeast Corcoran so staff can answer questions
being asked of them.
Financial/Budget:
The City Engineer has estimated he can do the work necessary to provide a rough plan
with costs of infrastructure for around $500. Funds to complete the work would be paid
out of the utility fund which currently has a negative balance and will continue to do so
until connection and trunk line charges are received in the future.
Options:
1. Approve the City Engineer to complete work necessary to plan for water and
sewer service in northeast Corcoran.
2. Decline the request.
Recommendation:
Staff recommends approval in order to be able to respond to questions from landowners
in Corcoran.
Council Action:
Consider a motion to approve the City Engineer to complete work necessary to plan for
water and sewer service in northeast Corcoran.
Attachments:
1. January 16, 2014 Letter from Metropolitan Council