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2011-01-27 - Council Agenda Packet -Part 2
Please complete the information below: Name: 9 Q h cd% p Address: /r415 Phone: (h - T (w) `Z /3 Fax: E -mail: Please answer the following questions (use the back side if more space is needed): 1) How long have you been a Corcoran resident? 2) Please list any city committees/ commissions you have served on in the past, either for the City of Corcoran or another community. Please include the dates of service and if you held any positions such as Chair or Secretary. lfl Y '�'V<S t o 'e< 3) Please describe why you feet qualified to serve on the Commission for which you are applying, including any other relevant experience with the issues faced by the Commission. 4) Why are you interested in serving on this Co mission? 11 1 6-0 110 H: \City Hall Information \Forms- Permits\Admirdstrative Applications Information \Commission Application 2010.doc If appointed, I agree to disclose any conflict of interest I might have in reviewing or approving any contract, license, permit, application, appointment, land use decision, public improvement, or other matter that comes before me? Please sign and date this Application and return to: City of Corcoran 8200 County Road 116 Corcoran MN 55340 G�� Date Appl'cant Signature H: \City Hall Information Tonns- Permits\Administrative Applications in formation \Commission Application 2010.doc 12b. iii. r$1111110 11 T+i* OT;\21 ORDINANCE 2009 -250 Motion By: /t-f 14.6Rq -n%IJ r Seconded By: AN ORDINANCE AMENDING TITLE III (ADMINISTRATION) OF THE CITY CODE TO MODIFY THE COMPOSITION OF THE PARKS AND TRAILS COMMISSION (SECTION 36.11). ' , THE CITY OF CORCORAN ORDAINS: Section 1. Amendment of the City Code. Title III of the City Code of the City `of Corcoran, Minnesota, is hereby amended as follows, based on the findings in Resolution 2008 -13: 36.11 COMPOSITION. The Parks and Trails Commission shall consist of nine (9) regular members, three (3) alternate members and up to two (2) student members that shall be appointed in the manner set forth in this subsection. in addition, one (1) City Council member shall act as a liaison to the Commission. The liaison shall attend meetings of the Parks and Trails Commission and act as a mode of communication between the Parks and Trails Commission and the City Council. The Liaison shall have no vote on the Commission. A. All members shall be appointed by the City Council and may be removed by a three - fifths (3(5) vote of the Council. B. Regular Members — Members of the Commission are appointed by the City Council for staggered three -year terms. Of the Parks and Trails commissioners first appointed, three shall be appointed for a one year term, three shall be appointed for a two year term, and three shall be appointed for a three year term. Successors shall be appointed for terms of three years, Appointees shall hold their offices until their successors are appointed and qualified. The City Council shall approve the necessary appointments to the Commission no later than March 31 of each year. Before entering upon the discharge of his or her duties, every appointed member shall take an oath that he or she shall faithfully discharge the duties of his or her office. All members shall serve without compensation. C. Alternate Members — Shall be annually appointed. All members shall serve without compensation. D. Student Members — Shall be annually appointed. Student members shall have no voting or office responsibility. All members shall serve without compensation. E. The city council may appoint a non - resident to any of the city commissions so long as there is no more than one (1) non - resident on a commission at any time and provided that the individual's non- residence status is determined to be temporary. Ordinance 2009 -250 Page 2 F. A quorum shall consist of any combination of five (5) regular and /or alternate members. The City Council liaison and student members shall not count towards a quorum of the members. Section 2. Effective Date. This amendment shall take effect upon its passage. ADOPTED by the City Council the 22nd day of October 2009. VOTING AYE Guenthner, Ken Gmach, George Hudok, Christopher Milbrandt, Rosalyn Thomas, Ron AT fST: Daniel J. Donahue, City Administrator VOTING NAY ❑ Guenthner, Ken ❑ Gmach, George ❑ Hudok, Christopher ❑ Milbrandt, Rosalyn ❑ Thomas, Ron Ken Guenthner, Mayor City Seal City of Corcoran County ofHennepin State of Minnesota RESOLUTION NO. 2011 -03 Motion By: Seconded By: January 27, 2011 12c. A RESOLUTION SERVING NOTICE OF INTENT TO TERMINATE CONTRACT BETWEEN THE CITY AND MNSPECT, INC. WHEREAS, the Corcoran City Council entered into a contract for Building, Electrical, Fire, S.E.C., and Plumbing Inspection and Plan Review services on September 27, 2007 with the firm of Waldron & Associates, LTD and was to run to December 31, 2010 WHEREAS, the firm of Waldron & Associates, LTD changed the name of the company to MNSPECT, Inc. after the contract was signed WHEREAS, the existing contract was amended on October 24, 2008 and was to run until at least December 31, 2011 WHEREAS, the amended contract specifies that notice to terminate the contract at the end of December 31, 2011 requires that such written notice be provided to MNSPECT, Inc. prior to June 30, 2011 BE IT RESOLVED, the City Council hereby exercises its rights under paragraph 2 of the Contract Amendment dated October 24, 2008 to vacate the contract with MNSPECT, Inc. at the end of the contract period on December 31, 2011. Guenthner, Ken Asleson, Rich Cossette, Tom Gmach, George Milbrandt, Rosalyn Guenthner, Ken Asleson, Rich Cossette, Tom Gmach, George Milbrandt, Rosalyn Whereupon, said Resolution is hereby declared adopted on this 27th day of January 2011. ATTEST: Daniel Donahue — City Administrator Kenneth Guenthner - Mayor Page 1 of 1 City Seal Hennepin County Memo To: Todd Bodem, Corcoran City Clerk From: Bill Effertz, Assistant Hennepin County Assessor Date: December 23, 2010 Re: 2011 Local Board of Appeal and Equalization Thursday April 14 2011 Day of the Week Date Minnesota Law requires that the County Assessor set the date for your Local Board of Appeal and Equalization Meeting. After reviewing previous meeting days and your suggestions from last year, the above date is being proposed. I sincerely hope that it is agreeable with your council. Minnesota Statutes require that in order to hold a local board of appeal and equalization meeting in 2011 there must be a quorum and at least one of the voting members must have attended the approved training. I would suggest that an informal review of your members with a request that they mark their calendars would be appropriate. I have attached a summary of the duties and responsibilities of the local board of appeal and equalization. If your board has additional questions or need more information, please contact your local assessor. Please confirm the date as set out above or if you wish to change the date, call me with your alternative date by January 18, so that our valuation notices can be prepared on time. We suggest starting times of 6:30, 7:00 or 7:30 p.m., but will discuss alternatives with you if you wish a different time. If you have any questions, please feel free to call me at (612) 348 -3388. Your early completion and return of the attached tear off strip will be appreciated and we will send your official notice for posting as required by law. Please return to JoDee Schinkel, A- 2103 Government Center, Minneapolis, MN 55487 or fax to our office at (612) 348 -8751. CONFIRMATION Municipality:, Date: ..- Place: For selecting meeting dates in future years, the following information will be LOCAL BOARD OF APPEAL AND EQUALIZATION SUMMARY OF DUTIES AND RESPONSIBILITIES Most of the responsibilities listed under the Local Board of Appeal and Equalization are statutory, primarily found in Minnesota Statutes 274.01. • The first responsibility is attendance. The Local Board of Appeal and Equalization is an official public meeting similar to a City Council meeting and can not convene without a quorum. In addition to the local assessor, the county assessor, or one of his/her assistants is required to attend. • At least one member must be present at each meeting of the Local Board of Appeals and Equalization (beginning in 2006) that has attended an appeals and equalization course as developed and approved by the Commissioner of Revenue. • The valuation notices shall be in writing and be sent by ordinary mail at least ten calendar days before the meeting of the board. The valuation notice will include the dates, places and times_ set for the meetings of the Local Board of Appeal and Equalization as well as the Hennepin County Board of Appeal and Equalization. • The meetings must be held between April 1 and May 31 each year. The County Assessor shall fix a day and time when the Local Board of Appeal and Equalization shall meet. The board must complete its work and adjourn within 20 days from the time of convening stated in the notice of the clerk, i.e. calendar days — original night is day one: • The clerk shall give published and posted'notice of the meeting at least ten days before the date of the meeting. • Local Boards of Appeal and Equalization must see that all taxable property is properly assessed, valued and classified for all current assessments. The board may consider both real and personal property. • If any property has been omitted, the board must correct the assessment by adding it to the list of assessments along with its market value. • The board may not increase or decrease by percentage all assessments in a district of a given class of property. Changes in the aggregate to assessments are by class and are made by the country board of equalization. • Although the Local Board of Appeal and Equalization has the authority to increase or decrease individual assessments, the total of such adjustment must not reduce the aggregate assessment by more than one percent. If the total reductions would lower the aggregate assessments by more than one percent, none of the adjustments may be made. The assessor shall correct any clerical errors or double assessments discovered by the board without regard to the one percent limitation. • The local board does not have the authority to reopen former assessments on which taxes are due and payable. The board only considers assessments in the current year. • The board may find instances of undervalued properties. The board must notify the owner of the property that the value is going to be raised. The property owner may then appear before the board if they so wish. • it is the primary duty of each local board to examine the assessment record to see that all taxable property in the assessment district has been property placed upon the list and valued by the assessor. The local boards do not have the authority to address exemption issues. Only the county assessor has the authority to exempt property. • A taxpayer may appear in person, by council, or written communication to present his or her objection to the board. The focus of the appeal must center on the factors influencing the estimated market value or class:ficauon placed on the property. • All changes will be entered into the assessment books by the county assessor's office. • Before adjourning, the local board should prepare an official list of the changes. The law requires that the changes be listed on a separate form. All assessments that have been increased or decreased should be shown as prescribed on the form along with their market values. The record must be signed and dated by the members of the Local Board of Appeal and Equalization. • The Hennepin County Board of Appeal and Equalization begins meeting on: June 14, 2010 • All appointments must be scheduled no later than Wednesday, May 26, 2010 by calling the Hennepin County Taxpayer Services Office at: (612) 348 -7050 11"M Go gm V5 Jos 0 0 0 X IM so - SIR 1 K?13 51 oR 5 M-M vp It lip, 3 a 3, 03 en 521F a. F fill ng al Pam aa I " � 0 � 2 g 6 Vi C: w a3 ja -u zz A Nil 79, -c9 "Ll 72. o im I go ZZF IlEil 1. �, E I =E O m go M a m rm m -P, 45, C', M 0 0 a 6- 7V 0. - k, !� L�. 7� m, N ff 9 2, a 31 al I xiAyy 3 E3 mg El 2 A O QgH O w, m c C. G) 3: 0 o< a. 0 m 3 O. � m. � � � �� �'c � 3` o � �'v � `>G �'< ; � n cD c � o+ O. � � ��� 6 � O 0 C) C) 0 0 m C ) 1 0 ji: 0 SM E3 El R61 N I kl ;p �M� -0 tr , ", . � � m r m m3 m � & gol 0 IN. sgll M M L�X 3: M M M V, =�74 3: 0 72� art a_ 43 0 0 0 0 0 0 0 Cc CL w m 24 COD 0 Q 0 0 G) 0 d ;3 B e. Z -4 iz, El "IN w ro w as H 0 a !nC o v 4 s a. n , M s � � a � m I� n o e. L �• d +� 0 kri z Yrt cn to G z c 12e. To: City Council From: Dan Donahue, City Administrator Date: January 18, 2011 Subj: 2011 Work Plan 2011 Major Projects 2012 Budget. Begin preparation for the next budget year starting immediately. The initiatives to be completed this year will have implications and impacts on this budget. Things to consider: • Wage and COLA adjustments. There have been no wage increases other than step increases for two years. • Depending on actual steps approved in the Public Works Facility development, there will probably be debt service increases if bonding is procured. o X o X .`� • 2012 -14 CIP. The city has been reviewing and updating the CIP schedule every two years. If we proceed as we did in 2010, the council will be asked to consider a Certificate (bonds) sale in January of 2012 to finance new capital purchases. Probably no impact on debt service until 2013. • Public Works Facility. Council has informally committed to reaching a solution early in 2011 as to the future of the capital project. • TIF Projects. Another major capital project(s) that must have plans developed this year in order to meet the TIF District rules and statutes by the end of 2013 • 2030 Comprehensive Plan. Final plan must be approved by the council in February of this year. • Ordinance Updates. With the final passage of the Comp Plan, the ordinance updates to put the plan into action must be in place by the 3`d quarter of 2012. The city also needs to obtain the final revenues from the DNR Grant during the 2nd quarter. • Staffing. The two initiatives are: o Building Official contract. The current contract with MNSPECT for Building Official services expires at the end of this year. Notice must be given by June 30, 2011 or the contract automatically renews for two years. Options are: Renew contract with MNSPECT 12e. • Develop a Request for Proposal (RFP) for a new contract with a professional building inspection firm (could include MNSPECT if they wish to bid) ■ Partner with a neighboring city to jointly provide service • Governance. The council has expressed interest in working more closely with the Planning Commission and the Parks and Trails Commission. The council also expressed a desire to hold a joint Council and commissions meeting in February or March. • Other Projects o Financial Reporting o X o X Council Action Plan Calendar for 2011 1. January a. Discuss and develop plan for year b. Budget guidelines c. 2030 Comp Plan reviewed d. Ordinance update - Planning Commission and Council met on January 6th 2. February a. Joint Council /Commissions meeting objectives b. TIF Project narrowed to two options c. Ordinance update joint meeting with PC on February 3rd d. 2030 Comp Plan approved e. CIP f. X 3. March a. PW Facility option selected b. TIF Project concept plan c. Ordinance update d. 2012 Budget Workshop e. X 4. April a. Recycling RFP 12e. b. X c. X 5. May a. Clean Up Day — May 7, 2011 b. X c. X 6. June a. Liquor Licenses b. 2010 Audit Approved c. Building Official RFP 7. July a. X b. X c. X 8. August a. 2012 Budget Workshop b. X c. X 9. September a. 2012 Preliminary Budget b. X c. X 10. October a. 2012 Budget Workshop b. X c. X 11. November a. 2012 Budget Workshop b. X c. X 12. December a. 2012 Budget b. X City of Corcoran CIP Balance Analysis 2009 Ending Balance 93,692.68 2010A Bond Proceeds 470,000.00 2010 Purchases IT City Hall Computers (3,423.63) IT PW Computer (941.04) Police Squad Car (22,380.32) Police Squad Car (22,380.32) PW & Parks Plow Truck (161,634.59) PW & Parks John Deer 1400 (4,561.05) PW & Parks Dirt Deflector (200.00) IT Laserfische Project (19,990.41) Police In Car Camera Project (134.66) Police Squad Set -up (29,227.23) Police Rifle Project (5,487.79) PW & Parks New truck & set up (15,889.28) PW & Parks Felling Trailer (7,047.05) PW & Parks Plow Attachment (4,786.93) Police Funds Transfer (25,000.00) City Hall Smoke Alarm (250.00) Bond Cost (7,200.00) Total Expensed to date (330,534.30) Interest Earned 2,184.81 Available Balance 235,343.19 12e. I. STAFF REPORT / POLICE DEPARTMENT Agenda Item 12e.H. Council Meeting: Prepared By: January 27, 2011 Chief Gormley / Corporal Hamilton Topic: A_ ction Required: CIP 2011 and 2012 -2013 Overview PS Information Only Background- Each year public safety reviews the Capital Improvement Plan (CIP). We are currently in 2 "d year of the 2010 -2011 CIP. We also review and refresh the projected CIP for futures years. Purpose — Overview of 2010 -2011 CIP for Public Safety— Completed CIP 2010 projects - Squad Vehicles (Sq #554 & Sq #555) — Estimated CIP funding $80,000 / Estimated Actual $71,874 — Both squads are in service. Records Management System — Estimated CIP funding $25,000 / Actual $25,000 — Funds transferred to account #308 — Police Capital Fund (this is a special account set- up to mange the RMS project). Phase #1 — Replacement of squad computers and add required hardware — completed. Phase #2 — Ticket Writer system — anticipate 3d quarter of 2011. Phase #3 — Records Management System — anticipate 15t quarter 2012. When project is complete, the #308 fund account would be closed out. Pending or In Progress 2010 projects - Rifle Project — Estimated CIP funding $25,000, spent year to date, $6,630. We anticipated a one year delivery date from date of order. Order was placed and estimated delivery 1St quarter 2011. We have completed the squad conversion / set -up and some ammo acquisition. This project was identified for 2011 CIP but after learning of the lead time required, project was moved to 2010. Staff Report/ Police Department — Page 2 Support & Protection Equipment — Estimated CIP funding $7,500 — no funds spent to date. Working with vendor and preparing a future staff report for City Council. This project consists of City Hall building security updates. Proposed CIP 2011 projects - Squad Vehicles (Sq #556) — Estimated CIP funding $35,000. This purchase request will be presented at the February 10, City Council meeting. Support & Protection Equipment — Estimated CIP funding $7,500 — will be planning the replacement rotation of portable radio (x2 units) and added external Access Point (AP) for squad camera system. Proposed CIP 2012 projects - Squad Vehicles (Sq #557 & Sq# 558) — Estimated CIP funding $70,000 — At the end of 2011, 1 will have a better assessment on the actual squad miles driven. it is possible that 2012 squad vehicle needs may only require the purchase of one (1) and that 2013 would require two (2) squads — simply flipping the funding within the same bond period. Support & Protection Equipment — Estimated CIP funding $7,500 — Proposed CIP 2013 projects - Squad Vehicles (Sq #559) — Estimated CIP funding $35,000 — Support & Protection Equipment — Estimated GIP funding $7,500 — Mobile Radio Replacement Project — Estimated CIP funding $30,000 — All squad mobile radios will require replacement. Hennepin County Sheriff's Office — Communication Division notified all dependent public safety agencies in 2009 that the "End of Life" of current mobile radio fleet would need to be replace. The current mobile radios will no longer be compatible on the 800 MHz system. STAFF REPORT/ INFORMATION TECHNOLOGY Agenda Item12e.iii. Council Meeting: Prepared By: January 27, 2011 Corporal Hamilton Topic: Action Required: CIP 2011 and 2012 -2013 Overview -IT Information Only Background- Each year I review the Information Technology (IT) Capital Improvement Plan (CIP). We are currently in 2"d year of the 2010 -2011 CIP. We also review and refresh the projected CIP for futures years. Purpose — Overview of 2010 - 2011 CIP for and Information Technology — Completed CIP 2010 projects - Client Workstation Computers (Office Manager, Clerk and Public Works) — Estimated CIP funding $6,500 / Estimated Actual $4,364 — all computers are in operational. Laserfiche Project — Estimated CIP funding $25,000 / Actual $19,990 — Hardware and software complete — working with vendor and staff on usability and functionality. Pending or In Progress 2010 projects - City Sign — Estimated CIP funding $25,000 — no funds spent. This project was deferred to unspecified date. Staff is reviewing cold / warm storage building needs on city hall property. IT Hardware Miscellaneous — Estimated CIP funding $2,000 — no funds spent to date. Deferred to 2011 city wide client & server refresh and replacement plan. Staff Report / Police Department — Page 2 Proposed CIP 2011 projects - Client Workstation Computers — Estimated CIP funding $6,500 - may roll into city wide client & server refresh and replacement plan. Server Upgrade — Estimated CIP funding $20,000 — will begin planning for project fall 2011. Phone System Upgrade — Estimated CIP funding $20,000 — may be tied directly to the city wide client & server refresh and replacement project as phone system may be directly tied to computers system — (Voice -over Internet Protocol) VoIP. IT Hardware Miscellaneous — Estimated CIP funding $2,000 — These are funds allocated for unforeseen upgrades or needs which arise. Proposed CIP 2012 projects - Client Workstation Computers — Estimated CIP funding $6,500 IT Hardware Miscellaneous — Estimated CIP funding $2,000 — These are funds allocated for unforeseen upgrades or needs which arise. Police Copier Replacement — Estimated CIP funding $10,000 — Proposed CIP 2013 projects - Client Workstation Computers — Estimated CIP funding $6,500 IT Hardware Miscellaneous — Estimated CIP funding $2,000 — These are funds allocated for unforeseen upgrades or needs which arise. City Council Upgrade Audio - Visual — Estimated CIP funding $15,000 — STAFF REPORT / CITY HALL Agenda Item 12e. iv. Council Meeting: Prepared By: January 27, 2011 Dan Donahue Topic: Action Required: CIP 2011 and 2012 -2013 Overview Information Only Background- Each year city hall reviews the Capital Improvement Plan (CIP). We are currently in 2nd year of the 2010 -2011 CIP. We also review and refresh the projected CIP for futures years. Purpose — Overview of 2010 -2011 CIP for City Hall — Completed CIP 2010 projects - Fire Alarm System — Estimated CIP funding $9,000 / Actual estimated $9,600 — Project is complete and waiting final inspection. Pending or In Progress 2010 projects - No projects pending or in progress from 2010 Proposed CIP 2011 projects - City Hall Maintenance — Estimated CIP Funding $20,000. 1 will work with Public Works to create a to do list of projects related to city hall maintenance. No projects identified Proposed CIP 2012 projects - Proposed CIP 2013 projects - City Hail Carpet Replacement - Estimated CIP funding $20,000 — original 15+ year old carpet is need of replacement. STAFF REPORT/ PUBLIC WORKS and PARKS Agenda Item 12e. v. Council Meeting: Prepared By: January 27, 2011 Pat Meister Topic: Action Required: CIP 2011 and 2012 -2013 Overview Information Only Background- Each year public works reviews the Capital Improvement Plan (CIP). We are currently in 2nd year of the 2010 -2011 CIP. We also review and refresh the projected CIP for futures years. Purpose — Overview of 2010 -2011 CIP for Public Works and Parks — Completed CIP 2010 projects - Tandem Plow Truck— Estimated CIP funding $160, 000/ actual cost $161,635. Truck is in use. Pickup Truck — Estimated CIP funding $35,000 /actual cost $20,676. Truck is in use. Sweeper /Front Mount Mower - Estimated CIP funding $5,100 /actual cost $4,761. Equipment is in use. Bobcat Trailer — Estimated CIP funding $10,000 /actual cost $7,047. Equipment is in use. Pending or In Progress 2010 projects — No projects pending or in progress from 2010 Proposed CIP 2011 projects — Asphalt Crack Sealing Unit - Estimated CIP Funding $35,000. Purchase request presented at January 27, 2011 council meeting. Air Compressor — Estimated CIP Funding $13,567. Purchase request presented at January 27, 2011 council meeting. Staff Report/ Public Works and Parks Page 2 Pickup Truck — Estimated CIP Funding $30,000. Purchase request expected early 2nd quarter of 2011. Proposed CIP 2012 projects — Tandem Plow Truck— Estimated CIP Funding $210,000. Replaces 2002 Sterling tandem plow truck. Proposed CIP 2013 projects — Front End Loader — Estimated CIP Funding $180,000. Replaces 1990 Case Loader. 1 Ton Plow Truck - Estimated CIP Funding $70,000. Replaces 2001 1 ton truck. TO: Dan Donahue FROM: Kent Torve, P.E. DATE: January 20, 2011 SUBJECT: Sewer and Water Project Schedule 12e.vi. Wenck Associates, Inc. 1800 Pioneer Creek Ctr. P.O. Box 249 Maple Plain, MN 55359 -0249 (763) 479 -4200 Fax (763) 4794242 E -mail: wenckmp@wenck.com Background Council is interested in an overall schedule for the sewer and water project to utilize TIF funds by construction of sewer and water from the Maple Grove border to the Downtown area or north along CR 116. Past Work The past infrastructure planning for the TIF project has included transportation, sewer and water. The components of further sewer and water planning are well underway, and it is apparent that early in 2011 a decision needs to be reached on route and a parallel effort on joint agreements with MCES and Maple Grove. 2011 Work Tasks The bidding of a construction project is the culmination of months, and in the case of Corcoran years of planning and decisions and extensive work. The attached schedule shows the steps necessary to bid a project at the end of 2011 for construction in 2012. The major groups of tasks can be identified as; • Route Selection and Easement Acquisition • Financing of Enterprise Funds • Environmental Permitting • Feasibility Report, and final designs and documents. Route Selection The attached schedule shows we ask for workshops dedicated to the discussion of sewer and water in February and March. Staff would meet with landowners to present potential routes and potential benefits to properties and bring Council the feedback in general terms. Closed session will be necessary to formally discuss real estate transactions and the negotiating process. Financing The financing "roadmap" of the sewer and water funds will be an important and necessary part of this discussion. Landowners may want to negotiate fees, the City may need future trunk fees for the complete system. Typically trunk fees are applied across a system, so although the TIF project may be part of a project, future development could incur fees. We also need to look at "Day One" budgeting, etc. so the funds are capable of managing annual operations and maintenance, and small repairs. Feasibility Report The final project will be documented in a Feasibility Report that provides a summary of the planning steps and latest estimate of costs for the project. We foresee this project to have some "Alternatives" which can be awarded based on the amount of funds remaining in TIF. These alternatives will be discussed during workshops, since engineering will need to be involved in the final bidding. Environmental Permitting The summer months of 2011 will be used for wetland investigations, ROW permits, and other items list on the attached schedule. We understand that we are exempt from one of the more comprehensive review documents, the Environmental Assessment Worksheet. The threshold for an EAW is either I or 2 million gallons per day ased on the receiving wastewater plant. Our average flow is 600,000 gallons per day, (which peaks to 2 MGD but the threshold is based on average flow) Final Design The summer months will kickoff final design of the project, and it can be noted that design is flexible based on landowner discussions, agreements, etc. Wenck does not have to wait for "100% easement acquisition" for our engineering group to proceed. The July I start date for final plans is to allow time for bid documents to be ready in late December. We understand schedules move and in this case may get extended, but a January bidding date is a reasonable deadline and allows for spring start. The spring 2012 start cannot "slide" too far to "close out' the project by 2013. CITY OF CORCORAN I1 ze. vii. SPECIAL CITY COUNCIL MEETING May 13, 2009 CALL TO ORDER AND ROLL CALL Call to Order The Corcoran City Council met on May 13, 2009, at City Hall in Corcoran, Roll Call Minnesota. Present were Mayor Guenthner, Councilor Milbrandt, Councilor Hudok, Councilor Gmach and Councilor Thomas. Also present were City Administrator Donahue, Chief Sean Gormley, Cpl John Hamilton, and Public Works Superintendent Pat Meister. Mayor Guenthner called the meeting to order at 7:00 p.m. City Goals and GOAL SETTING SESSION WITH CITY ADMINISTRATOR Objectives The city council and the administrator worked on establishing general goals for the city, establishing a set of values to guide city officials and staff, and set short term goals to be achieved in the next three months. Values: • Operational Integrity- efficient(effective /cost conscious • End oriented -doing the most for the greatest number with the highest efficiency to deliver a high quality of life experience • Customer focused • Quality of life- treatment by city that respects this quality of life • Everyone treated fairly and unambiguously • Create a city identity • Historic values and community General Goals: • Business office at city hall - professional • Solve and complete Geo Thermal Project soon • Completion of Comprehensive Plan • Review and update city ordinances • Review and management of Comprehensive Plan budget • Market the City of Corcoran Improve communications with neighboring cities • Shannon Lane Project completed soon • Address all city bridges • Improve code enforcement • HR audit and market comparisons • Use of interns and volunteer opportunities • Budget performance reporting Page -1- CITY OF CORCORAN SPECIAL CITY COUNCIL MEETING May 13, 2009 • Web casting of council meetings • Water infrastructure • Revive the city's EDA • Create a city wide recognition program • Structuring all revenue sources -how do we manage our grants and other revenue programs • Personnel review and deployment • Fire safety issues • Replace PW building and storage • Coordinating and empowering our citizen volunteers • Strategy for of excess TIF funds • Review of policies and procedures, their conformance to the city code • Renewing the Medina Utilities discussions • Conscience marketing strategy related to development • Provide web based services • Clustering ordinance • Review existing road maintenance plan • Review and restructure 2009 Budget • Trail property acquisition -tie to long range planning • Future growth of city departments • Review of policy and procedures manual • Review of all fees and fee management • City facilities and buildings Immediate Goals • Review and balance the 2009 Budget including the CIP • Undertake and complete the Shannon Lane Project • Develop a staffing plan for code enforcement and clerical /administrative services • Deliver a quality city hall product • Manage and support commissions • Undertake and complete the Gen Thermal improvements at city hall • Complete and submit the Comprehensive Plan. The council asked city staff to review and work on the above statements to better Page -2- CITY OF CORCORAN SPECIAL CITY COUNCIL MEETING May 13, 2009 categorize the goals, prioritize, and provide some options for time frames. Council adjourned at 8:55 pm. Daniel J. Donahue Approved: �G • �! �% Adjournment Page -3- N N N C O m rn O 2 v N 4 Q N L d C � G 0 i p 0 m U� 0 d A Uo A f sF O N C N � C y O Q' o° A O N N C C T m � N d � y O o T ami � o c U O - �� a C p � m a o; g� a s m oco O 0 o N fJ N �- C C G !� dom �nLLO y N m w m�rLL_ -S v a'Em° N y o z, s .. m 5 13 o p u1 u� 000�o G m Cli N o r yt�o 00 � S E C N O O a O o W !_ eoa o,n » F» es sv ra »f v> w va ea w mm co 0 0000 0 0 e N O in vNN N M M NT M di tl3 fA fA fA N! 49 (A W c = m U E2 # m — — 3 m a v m r 0 0 0 O i_ O Ni m w 'S w m€ m mu.zUro w O N N N w ari w w� ` m m N Ui Vd f9 HS !A N} b3 Vi W W N OOi N N N t00 tND N � V � � e9 t9 A f9 M k9 f9 di i9 f9 N 00 A M M 1M+ 0 O N 4 0 0 O O O b 1A Hf (A d3 f9 FA U3 t9 V3 W m ornrn m 00 0 0 o u M O O O M N N V M M - OONNM imp O W (OD N m A N M N (9 b3 Hi 1fi f9 bi V3 M HT l4 �6p9 tD m O� V � t~O O O O b m O O7 it mm O f0 O iA fR 4li f/i dl Ui 4A dd FA W NNi -aJNN N O O �'- n O N M - -W6a < iLJ P --W666 N O> � f9 N! 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U1 d3 4i f9 EY Vj Wd N3 19 O O T OI h V < < c y °o °e o' O1 0 0 o �� 0 u> e> en ca yr v� F9 � as O) 9> p st < r v u' 16 o es �» vj Vi en sa H A f sF O N C N � C y O Q' o° A O N N C C T m � N d � y O o T ami � o c U O - �� a C p � m a o; g� a s m oco O 0 o N fJ N �- C C G !� dom �nLLO y N m w m�rLL_ -S v a'Em° N y o z, s .. m 5 13 o G m Cli N yt�o 00 � S E C N O O a O o W !_ eoa o,n W W " E y� �� 0 f9 f9 fA fR N N CJ N V (O ZY { N O in vNN c = m U E2 # m — — 3 m a v x o `m `m o m w 'S w m€ m mu.zUro w w ari o E A f sF O N C N � C y O Q' o° A O N N C C T m � N d � y O o T ami � o c U O - �� a C p � m a o; g� a s m oco O 0 o N fJ N �- C C G !� dom �nLLO y N m w m�rLL_ -S v a'Em° N y o z, s .. 1/21/2011 CITY OF CORCORAN 12e. ix. 2011 STAFF /COUNCIL TASK LIST Item # Task Responsible Party Completion Date 1 Investigate return of escrow balance to United Land /Corcoran Business Park Jeanie 2 Amend /correct Home Occupation permit ordinance Dan /Planning 3 Identify ending dates for special funds - audit Jeanie /Joe (KDV) 4 What discretion does the city have for setting building permit fees Dan Building Official RFP 5 Peer group review of all construction permit fees Dan Building Official RFP 6 Cost justification for permit fees Dan Building Official RFP 7 Liquor license - back nine at Rush Creek Jeanie March Clerks Conference 8 What are the qualifications needed for a county funded accident reduction program Dan /Engineer 9 Investigate impact of Ryan wetland turnback (Ken Streeter) Dan Feb council agenda 10 Establish criteria to evaluate need for reduced speed on rural residental roads Sean /PD Re- evaluate spring 2011 11 Building permits - Revenue vs Expense. % received by city from building permits Jeanie To Dan in Feb 12 TIF binder for council - outline what has been done to date Dan /Wenck March 12011 13 What is the status of the Acacia Hills agreement Dan 14 Newsletter survey results to council Dan April 2011 15 RFP for 2012 recycling early 2011 Dan 2nd quarter 2011 16 Schedule meeting with Paychex rep /Dan /Sean Jill 17 Implement MSRS contract change % vs $ Jill Pending contract settlement 18 Request council to recognize ICMA contributions Dan 19 PW overtime language in handbook Dan /Pat 20 Forward completed handbook to all employees before presenting to council Jill 21 Memo to PW and City Hall employees regarding PTO and Comp overage Dan 22 Review to be completed in February Department Heads 23 Process to manage storing of HR documents Can H: \City Hall Information \Council Information \Council Information \Task List - Staff- Council.xls 1of1 CLAIMS LISTING CHECK RANGE: 18261 -18304 Agenda Item 13 a -c. Council Meeting Date: 1127/2011 Prepared By: jheinecke Agenda Item: 13a. FUND #500 Escrow Claims 01/06/11 US BANK -NSA 1,277.74 Paid to Amount Project name 27,479.05 01113/11 PAYROLLTAXES Landform 690.00 McHugh 10 -013 PAYCHEX FEE 487.04 01/14/11 Landform 28.75 Blocks & Rocks 10.012 01/14/11 CITtSTREET- DEFERRED COMP 2,074.23 Landform 28.75 Kelly West Oaks 07 -003 867.52 01/18/11 US BANK -HSA Robert Nilsson 1,425.00 Nilson 10-011 HARTFORD (DEC 2010) 263.60 01/13/11 Total 2,172.50 01/18/11 PAYCHEX VOID (202.33) Total Fund #500 $ 2,172.50 (See attached Check Detail Register) Agenda Item: 13b. Buildina Inspection Claims Paid To Amount MnSpect 821.54 Total Building Inspections Claims $ 821.54 (See attached Check Detail Register) Agenda Item: 13c. Ail Other Claims $ 104,944.64 (See attached Check Detail Register) Total of Auto Deductions 52,516.08 TOTAL EXPENDITURES FOR APPROVAL $ 160,454.76 Auto Deductions I Electronic Fund Transfer f Other Disbursements Date Paid to Amount 01/06/11 US BANK -NSA 1,277.74 01/13/11 NET PAY 27,479.05 01113/11 PAYROLLTAXES 9,116.29 01/13/11 PAYCHEX FEE 487.04 01/14/11 PERA 7,246.94 01/14/11 CITtSTREET- DEFERRED COMP 2,074.23 01/14/11 CITISTREET- HEALTH SAVINGS 867.52 01/18/11 US BANK -HSA 4,883.84 01/13/11 HARTFORD (DEC 2010) 263.60 01/13/11 HARTFORD (JAN 2011) 299.90 01/18/11 PAYCHEX VOID (202.33) Total 52,516.08 H: \City Halt information \Council Information \Council Information \Council Claims\2011 Claims.xis CITY OF CORCORAN 01/20/11 1:53 PM Page 1 *Check Detail Register@ January 2011 Check Amt Invoice Comment 1.0100 Farmers State Bank Paid Chk# 018261 1!27/2011 ABDO, SICK & MEYERS, LLP E 100 - 41540 -300 Professional Srvs (GENERAL) $3,000.00 271246 PROGRESS BILLING AUDIT Total ABDO, EICK & MEYERS, LLP $3,000.00 Paid Chk# 018262 1/27/2011 ACME TOOLS E 10042100.220 Repair/Maint Supply (GENERAL) $70.51 580679 EXTENSION CORDS Total ACME TOOLS $70.51 Paid Chk# 018263 1/27/2011 ADVANTAGE GEAR INC G 201 -20200 Accounts Payable $1,323.87 AIRWAY BAG MEDICAL BAG G 416 -20200 Accounts Payable $641.94 AIRWAY BAG SQUAD 555/554 SET UP G 100 -20200 Accounts Payable $320.97 AIRWAY BAG MEDICAL BAG G 100 -20200 Accounts Payable $320.97 AIRWAY BAG MEDICAL BAG Total ADVANTAGE GEAR INC $2,607.75 Paid Chk# 018264 1/27/2011 B EAU DRY OIL COMPANY _ G 100 -20200 Accounts Payable $980,10 758207 KEROSENE Total BEAU DRY OIL COMPANY $980.10 Paid Chk# 018265 1/27/2011 BONESTROO�.,.,,...,,,.......,.,................,..._..,-,._,.. _,...,,o,...n..,...M.___- __.-.. G 100 -20200 Accounts Payable $603.75 185379 ZONING ORDINANCE -CGO G 100 -20200 Accounts Payable $201.25 185380 ZONING ORDINANCE -DNR Total BONESTROO $805.00 Paid Chk# 018266 1/27/2011 CENTERPOIN7 ENERGY HOUSTON �W - - -- G 100 -20200 Accounts Payable $38.62 011711 NATURAL GAS G 100 -20200 Accounts Payable $26_9.63_ NATURAL GAS Total CENTERPOINT ENERGY HOUSTON _ $308.25 _011711 'paid Chk#- 016267 — 172772011 CkMTAS - 470 —, -- E 100 -42100 -223 Building Repair Supplies $21.75 470584075 PD Rugs E100-41941-210 Operating Supplies (GENERAL) $32.77 470584076 City Hall Scraper Mat E 100- 43100 -210 Operating Supplies (GENERAL) $19.37 470584077 PW Towels E 100 - 43100.417 Uniforms $81.34 470584078 PW Uniforms Total CINTAS -470 $155.23 Paid Chk# 018268 .. 1/27/2011 COORDINATED BUSINESS SYSTEMS E 100 -42100 -200 Office Supplies (GENERAL) $112.64 CNIND63481 Copier #2050 Total COORDINATED BUSINESS SYSTEMS $112.64 Paid Chk# 018269 1/27/2011 CRABTREE COMPANIES INC .Y. ,`.. E 416 -41951 -207 Computer Supplies $8,639.78 75820A BALANCE LASERFISCHE Total CRABTREE COMPANIES INC $8,639.78 Paid Chk# 018270 1/27/2011 ELM CREEK WATERSHED MGMT COMM E 100 - 41900.433 Dues and Memberships $6,441.48 152 -1 1/2 Membership 2011 al ELM CREEK WATERSHED MGMT COMM $6,441.48 CITY OF CORCORAN 01/20/11 1:53 PM Page 2 *Check Detail Register© January 2041 G 100 -20200 Accounts Payable $4.49 510894002 MEDIAL SUPPLIES Total GALL'S INCORPORATED $4-19 Paid Chk# 018272 1/27/201 t GENERAL OFFICE PRODUCTS CO G 100 -20200 Accounts Payable $667.97 5089 OFFICE CHAIR Total GENERAL OFFICE PRODUCTS CO $667.97 Paid Chk# 018273 1/27/2011 HAMEL FIRE DEPARTMENT' G 100 -20200 Accounts Payable $9,771.91 2010 4TH QTR 2010 4TH QTR FIRE Total HAMEL FIRE DEPARTMENT $9,771.91 Paid Chk# 018274 1/27/2011 HANOVER, CITY OF ..-..... ...�..m...,.'...._.,,�,,.....�. '� " G 100.20200 Accounts Payable $11,225.83__20.10 4TH QTR 2010 4TH QTR FIRE Total HANOVER, CITYOF $11,225.83 Paid Chk# 018275 1/27/2011 HEALTH PARTNERS E 100 -02100 -131 Employer Paid Health $367.05 EMPLOYER PAID HEALTH E 100 -43100 -131 Employer Paid Health $5,651.88 EMPLOYER PAID HEALTH E 100 - 41400 -131 Employer Paid Health $516.76 EMPLOYER PAID HEALTH E 100 -42100 -131 Employer Paid Health $2,485.82 EMPLOYER PAID HEALTH E 100 -41300 -131 Employer Paid Health $1,090.46 EMPLOYER PAID HEALTH G 100 -20205 Reimbursements Accounts Payable $367.05 EMPLOYER PAID HEALTH E 100 - 42102 -131 Employer Paid Health $95.40 EMPLOYER PAID HEALTH G 100 -20200 Accounts Payable $359.26 36567299A WARREN RETRO DENTAL Total HEALTH PARTNERS $10,933.68 Paid Chk# 0018276 _ 1!27%2031 HENN CTY CHIEFS OF POLICE ASSO E 100 - 42100 -433 Dues and Memberships $100.00 _2.011 DUES 2011 ANNUAL DUES Total HENN CTY CHIEFS OF POLICE ASSO $106.00 Paid Chk# 018277 .0 1127/201'I ' "HENN CTY INFO TECH4 8919 G 100 -20200 Accounts Payable $112,00 201118104 RADIO ADMIN FEE G 100 -20200 Accounts Payable $786.07 20118008 RADIO AND MDC USER FEE G 100 -20200 Accounts Payable $36.57 210921220 IT /CAD VISOR FEE Total HENN CTY INFO TECH48919 $934.64 Paid Chk# 018278 1/27/2011 LAKES GAS COMPANY G 100 -20200 Accounts Payable $603.35 11033.005 PROPANE G 100 -20200 Accounts Payable $220.05 11033-005 PROPANE Total LAKES GAS COMPANY $823.40 Paid Chk# 018279 11/2112011 LANDFORM . ............ ---- ""`- G 100 -20200 Accounts Payable $534.00 20548 ORDINANCE UPDATES G 500 -20200 Accounts Payable $690.00 20548 PLANNING G 100 -20200 Accounts Payable $1,659.84 20548 PLANNING G 500 -20200 Accounts Payable $28.75 20548 PLANNING G 100 -20200 Accounts Payable $136.96 20548 CITY MEETINGS G 500 -20200 Accounts Payable $28.75 20549 PLANNING CITY OF CORCORAN 01/20111 1:53 PM Page 3 *Check Detail Register@ January 2011 Check Amt Invoice Comment Total LANDFORM $3,078.30 Paid Chk# 018280 1/27/2011 LEAGUE OF MINNESOTA CITIES E100-42100-208 Training and instruction $40.00 147349 SAFETY & LOSS WORKSHOP Total LEAGUE OF MINNESOTA CITIES $40.00 Paid Chk# 018281 1/27/2011 LUBRICATION TECHNOLOGIES INC E100- 43100 -220 Repair/Maint Supply (GENERAL) $117.57 1857836 WINDSHiELDWASH E100-43100-220 Repair/Maint Supply (GENERAL) $676.53 1857840 MOBIL DELVAC E 100 -43100 -220 Repair/Maint Supply (GENERAL) $381.20 1858933 SUPPLIES Total LUBRICATION TECHNOLOGIES INC $1,1.75.30 Paid Chk# 018282 1!27/2011 MENARDS �� G 100 -20200 Accounts Payable G 100 -20200 Accounts Payable G 100 -20200 Accounts Payable G 100 -20200 Accounts Payable E100-43100-210 Operating Supplies (GENERAL) E100-45200-210 Operating Supplies (GENERAL) E 100 -43100 -223 Building Repair Supplies E 100- 45200.210 Operating Supplies (GENERAL) Total MENARDS $8614 68425 SUPPLIES $5.32 68427 SUPPLIES $11.10 68429 SUPPLIES $32.04 68832 SUPPLIES $22.35 69981 SUPPLIES $21.54 72034 SUPPLIES $63.85 72095 SUPPLIES $25.39 --- - .............-.._.__. 72096 SUPPLIES $267.73 4181 DEC 2010 Paid Chk# 018283 1/27/2011 MINNESOTAU.L G 100 -20200 Accounts Payable $588.00 6906132 CARLSON Total MINNESOTAU.i. $588.00 Paid Chk# 018284 1/27/2014 "MN DEPT OF LABOR &INDUSTRY G 100 -20200 Accounts Payable $1,144.80 10733053030 2010 4TH OTR Total MN DEPT OF LABOR & INDUSTRY $1,144.80 'Paid"Chk# 018285 1!27!2011 MhISPECT „,_ „_- µ- ��- M�pm- A�p���mm�p- mm� -w��µrr G 100 -20200 Accounts Payable $821.54 4181 DEC 2010 Total MNSPECT $821.54 Paid Chk# 018286 1127!2011 MOUND POLICE E 100 -42100 -380 Utility & Services (GENERAL) $150.00 307 EMERG MGMT ANNUAL FEE Total MOUND POLICE $150.00 Paid Chk# 018287 1/27/2011 NAPA AUTO PARTS - CORCORAN�� E 100 -43100 -220 Repair /Maint Supply (GENERAL) $41.67 609041 WIPER BLADE E 100- 43100 -220 Repair /Maint Supply (GENERAL) $2611 609048 AIR FILTER G 100 -20200 Accounts Payable $32.83 771722 OIL FILTER G 100 -20200 Accounts Payable $7.92 773626 OIL FILTER Total NAPA AUTO PARTS - CORCORAN $109.13 Paid Chk# 018288 .M 1/2712011 NEXTEL COMMUNICATIONS E 100 -42100 -321 Telephone $289.61 317169127095 CELL SERVICE E 100.43100 -321 Telephone $244.48 391283315110 CELL SERVICE CITY OF CORCORAN 01/20/11 1:53 PM Page 4 *Check Detail Register@ January 2011 Total NEXTEL COMMUNICATIONS $534.09 Pald Chk# 018289 1/27/2011 NRSSON ROBERT G500-20266 Nilsson 10.011 $1,425.00 ESCROW ESCROW REFUND Total NILSSON ROBERT $1,425.00 Paid Chkii 018290m' 1f27M011 NORTHAAND SECURITIES INC --- — -' G 401 -20200 Accounts Payable $1,400.00 _.....- d___._......_.._ 2528 TIF MANAGEMENT FEE Total NORTHLAND SECURITIES INC "' $1.400.00 _ Paid Chk# 018291 1!27/2011 NORTHLAND TRUST SERVICES E 309 -47000 -610 Interest $6,095.41 CORCORANI FARMERS STATE E 309 -47000 -610 Interest $6,095.42 CORCORANI BANKWEST Total NORTHLAND TRUST SERVICES $12,190.83 Paid Chk# 018292 1/27/2011 NW HENNEPIN HUMAN SVCS COUNCIL —�"�� E 100- 41900433 Dues and Memberships $2,468.00 2011 MEMBER 2011 MEMBERSHIP DUES dal NW HENNEPIN HUMAN SVCS COUNCIL $2,468.00 PaidChk#- 618293 . {127/2011 ry NW TF2AILS E 100.45200 -530 Improvements Other Than Bldgs $14,329.12 1ST 2011 1ST 2011 BENCHMARK Total NW TRAILS ASSOCIATION $14,329.12 Paid Chk# 018294 1(27/2011 RED WING SHOE STORE G 100 -20200 Accounts Payable $424,95 762011437 PARK SAFETY BOOTS Total RED WING SHOE STORE $424.95 Paid Chk# D18295__1727 /20,'I;M.u.,SAFETYTRA1_N_ E 100 -43100 -208 Training and Instruction $1,500.00 2011 ANNUAL SAFETY TRAINING Total SAFETY TRAIN $1,500.00 Paid Chk# 018296 1127/2011. SPRINT E 100- 42100.323 Radio Units $228,06 193109814038 AIR CARDS MDC RADIO UNITS Total SPRINT $228.06 Paid Chk# 018297 7/2i /2017 STREICHER'S POLICE EQUIPMENT" TT�MTM�" W�'""""' "- `�' "- '"`"- " " "'"` """"""` "' """` E 10042100 -209 Police Reserves $45.99 18013388 KEIFFER -SHIRT G 100 -20200 Accounts Payable $25.99 1803003 OLSON G 100 -20200 Accounts Payable $39.98 1803005 HUNTER E 100 -42100 -209 Police Reserves $49.99 1804270 KAVANAUGH -PANTS Total STRETCHER'S POLICE EQUIPMENT $161.95 Paid Chk# 018298 l/M/2011 � TOLL GAS AND WELDING SUPPLY ��____ G 100 -20200 Accounts Payable $333.71. 33.4477 SUPPLIES Total TOLL GAS AND WELDING SUPPLY $333.71 Paid Chk# 018299 V27/2011 G 100.20200 Accounts Payable _ $250.00 903 INTERAL AFFAIRS INVESTIGATIONS- HAMILTON Total UMCPI $250.00 CITY OF CORCORAN *Check Detail Register© January 2011 E 100- 43232300 Professional Sws (GENERAL) $5,665.99 578344815936 RECYCLING Total WASTE MANAGEMENT $5,665.99 Paid Chk# 018301 1!27!2011 WENCK ASSOCIATES, INC. G 100 -20200 Accounts Payable $228.00 1004524 MEETINGS, ADMIN G 100 -20200 Accounts Payable $355.50 1004524 MNDOT STATE AID Total WENCK ASSOCIATES, INC. $583.50 01/20/11 1:53 PM Page 5 Paid Chk# 018302 "-1127/2011 WESTSIDE WHOLESALE TIRE___ E100-43100-220 Repair /Maint Supply (GENERAL) $25.95 653709 4720 TRACTOR TIRE REPAIR Total WESTSIDE WHOLESALE TIRE $25.95 - Paid Chk# 016303 1/27/2011 XCEL ENERGY -�- G 100 -20200 Accounts Payable $24.37 123110 Street Lighting Total XCEL ENERGY $24.37 Paid Chk# 018304 1/27/2011 YOCUM OIL COMPANY INCµ��mrvW��µ -W E 100 -42100 -212 Motor Fuels E100-43100-212 Motor Fuels Total YOCUM OIL COMPANY INC 10100 Farmers State Bank Fund Summary $68623 417745 SQUAD FUEL $749.47 417746 DIESEL $1,435.70 $107,938.68 10100 Farmers State Bank 100 GENERAL FUND $81,569.76 201 RESERVES DONATION FUND $1,323.87 309 D /S- EQUIPMENT CERTS $12,190.83 401 TAX INCREMENT FINANCING $1,400.00 416 CAPITAL - EQUIPMENT CERTS $9,281.72 500 ESCROW HOLDING FUND $2,172.50 $107,938.68 City of Corcoran Consultant Summary 1/27/2011 Name Invoice Date Check # Amount Due Abdo, Eick & Meyers 01/07/11 18261 3,000.00 Bonestroo 12/31/1018265 805.00 Landform 12/31/1018279 3,078.30 MnSpect 12/31/1018285 821.54 We nck 12/31/10 18301 583.50 Total 8,288.34 HACity Hall Information \Council Information \Council Information\Council Claims \2011 Claims.xls ABDO, E/CK & MEYERS, LLP Please remit payments to: 5201 Eden Avenue, Suite 250 Edina, MN 55436 Billing Questions; 952.715.3030 Questions @aemcpas. com CITY OF CORCORAN 8200 CTY RD 116 CORCORAN, MN 55340 Invoice No. 271246 Date 0110712011 Client No. 41390 Please change your records to ensure payments are sent to the Edina Office's new suite indicated above. Thank Youl SERVICES RELATED TO CERTIFIED AUDIT IN ACCORDANCE WITH GENERALLY ACCEPTED AUDITING STANDARDS THROUGH 01/07/2011 PROGRESS BILL Please provide the following information to pay by credit card: Payment Amount: Card Member Signature: 0---- .0�fl I would like a receipt sent to me: Yes____,,, No,_ Date: Card Number, Exp Date: Card Code: (A FINANCE CHARGE computed at 12% ANNUAL PERCENTAGE RATE will be added to any balance remaining 30 days after receipt of Invoice) 41390 January 19, 2011 Mr. Dan Donahue City Administrator City of Corcoran 8200 County Road 116 Corcoran, MN 55340 -2113 Re: Services rendered through December 31, 2010 Dear Dan: 2335 Highway 36 W SL P84 MM 55113 Tel 651.6364M Fax 651.636 -1311 www.bmesbw.con Please find enclosed our invoices dated January 19, 2011, for the projects listed balm. These Invokes are due within 30 days. Pro*d Name imrolce No. Amount 000504. 09147 -0 1 CGO Grant zonino Ordinance 185379 603.75 000504-16f474-07 DNR Grant Zoning Ordinance 185380 201.25 Total Amount Due: 805.00 Thank you for alining us to Provide our services to your community. Please remit all invoice payments to our lockbox at Sonestroo, P.Q. Box 1521, Dept. #1156, Minneapolis, MN SS480- 1521. If you have questions regarding these invoices, Please contact me at (651) 967 -4537. Sincerely, :• •aa Enclosures January 19, 2011 City of Corcoran 8200 County Road 116 Corcoran, MM 55340 Invoke No: 185379 Invoke Amt: $60175 Professional Services from December 5, 2010 to December 31, 2010 Project 000504- 09147 -0 Corcoran CGO Grant Zoning Ordinance Meetings Discuss edits and update memo. Priority 3 Update use districts. Project Manager Total Labor Hours Rate Amount 2.25 115.00 258.75 2.25 258.75 Total this Phase Hours Rate Amount 3.00 115.00 345.00 3.00 345.00 Total this Phase Total this Invoice Billings to Date Current Prior Total Hourly 603.75 18,439.75 19,043.50 Totals 603.75 18,439.75 19,043.50 2M Nkjt%W36 W SC Pad, MN SSi13 Td 616364= FIX6514 36.1311 wwwbwmbwjmm •' t t ;t t $345.00 $603.75 Project 000504.09147.0 Corcoran CGO Grant Zoning Ordinance Invoice 185379 All Im akes are due and payat* wftw 30 days. interest YAu be charged at an annual fate of I on all amounts not pald within 30 days. Please nanit all ftwoloe paymem to our lodcboxc Bonechoo r+o BOX 1521, Dept. *1153 MintreapOft MN 55130 -1521 All other corm shotdd cmMue to be sent to your local Bwcestroo office. Page 2 3anuary 19, 2011 Cdy of Corcoran 8200 County Road 116 Corcoran, MN 55340 Invoice No: 185380 Invoice Amt: $201.25 Professional Services from December 5, 2010 to December 31, 2010 Project 000504 - 10148 -0 Corcoran DNR Grant Toning Ordinance Group 2 Discuss comp plan changes with Dan Donahue. Project Manager Total Labor Group 4 Revisions to mixed use districts, and prepare memo. Project Manager Total Labor Hours Rate Amount .25 115.00 28.75 .25 28.75 Total this Phase Hours Rate Amount 1.50 115.00 172.50 1.50 172.50 Total this Phase Total 18,331.25 613.51 18,944.76 .:, 2335 H4FMY16 W St W MN 55113 Tel @51 Fax 651-06-1311 wwwboaWkw OM EEM $172.50 $201.25 Current Prior Hourly 201.25 18,130.00 Expenses 0.00 613.51 Totals 201.25 18,743.51 Hours Rate Amount .25 115.00 28.75 .25 28.75 Total this Phase Hours Rate Amount 1.50 115.00 172.50 1.50 172.50 Total this Phase Total 18,331.25 613.51 18,944.76 .:, 2335 H4FMY16 W St W MN 55113 Tel @51 Fax 651-06-1311 wwwboaWkw OM EEM $172.50 $201.25 Project 000504-14148-0 Corcoran DNR Grant Zoning Orciinance Invoice 185380 AN Invoices are due and payable wren 30 days. Interest will be chanted at an annual rate of 18% on all amourds not paid within 30 days. Please Mink all invoice payments to our ham; Bonesboo PO Buhr 1521, DmpL *1156 Kkvm poBq MIN 55480-1521 All other correspordannce should continue to be sent to your local Boned off & Page 2 Dan Donahue City of Corcoran 8200 County Road 116 Corcoran, MN 55340 gi L A N D F O R M December 31, 2010 Project No: COR09007.BIZ Invoice No: 20549 Total Invoice: 28.75 Project COR09007.BIZ Consultant Planning Services - Corcoran, MN: City Business Hourly Professional Services from December 1, 2010 to December 31, 2010 Remit to: 106 South Fifth Avenue, Suite 513, Minneapolis, MN 55401 TeVFax 612- 252 - 90701612- 252 -9077 Project COR09007.13IZ Consultant Planning Services - Corcoran, Invoice 20549 MN: City Business Project COR09007.017 Kellys West Oaks - Corcoran, MN: City File No. 07 -003 Hourly Phase 61 Meetings with Applicant Professional Services Hours Rate Amount Principal Planner .25 115.00 28,75 Totals - .25 28,75 Total Services 28.75 Total this Project $28.75 Remit to: 105 South Fifth Avenue, Suite 513, Minneapolis, MN 55401 Tel /Fax 612- 252 - 9070/612- 252 -9077 Page 2 Project COR09007.BIZ Consultant Planning Services - Corcoran, Invoice 20549 MN: City Business Total this Invoice $28.75 Outstanding Invoices Number Date Balance 20509 1216/10 76.15 Total 78.15 Due upon receipt, 18% APR service charge applied 30 days after invoice date. Subject to collections after 90 days. Remit to: 105 South Fifth Avenue, Suite 513, Minneapolis, MN 55401 Tel /Fax 612 - 252 - 90701612- 252 -9077 k 2 k � & 7 { � 4 ;f \ _ � � /® // § ,! g J2 § !,! - ■ } f @ \ k. { 2{ ; { , a ] 7} ft (% |)k b{{ � §;I 2 !$®2\ E§ §@G /�� { » L A N D F O R M December 31, 2010 Project No: COR10008.BIZ Invoice No: 20548 Dan Donahue Total Invoice: 3,049.55 City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Project COR10008.BIZ Consultant Planning Services - Corcoran, MN: City Business Hourly Professional Services from December 1, 2010 to December 31, 2010 Phase 90 City Business Professional Services Hours Rate Amount Principal Planner 14.00 115,00 1,610.00 Totals 14.00 1,610.00 Total Services 1,610.00 Phase 99 City Expenses External Reimbursable Reimb Project Mileage 49.84 Total External Reimbursabies 49.84 49.84 Total this Project $1,659.84 Remit to: 105 South Fifth Avenue, Suite 513, Minneapolis, MN 55401 Tel/FaX 612- 252.90701612- 252 -9077 Project COR10008.13IZ Consultant Planning Services - Corcoran, Invoice 20548 MN: City Business Project COR10008.002 Consultant Planning Services - Corcoran, MN: Ordinance Updates (City File No. ORDGEN) Hourly Phase RZ Revise Zoning Districts to Reflect New Land Use Plan Professional Services Hours Rate Amount Principal Planner 4.50 115.00 517.50 Totals 4.50 517.50 Total Services 617.50 External Reimbursable Reimb Project Mileage 16.50 Total External Reimbursables 16.50 16.50 Total this Project $634.00 Remit to: 105 South Fifth Avenue, Suite 513, Minneapolis, MN 55401 TeVFax 612 -252- 9070/612- 252 -9077 Project COR10008.BIZ Consultant Planning Services - Corcoran, Invoice 20548 MN: City Business Project COR10008.015 Block N Rocks Outside Storage CUP and Site Plan (city file 10 -012) Phase 30 Review Application Professional Services Hours Rate Amount Principal Planner .25 115.00 28.75 Totals .25 28.75 Total Services 28.75 Total this Project $28.75 Remit to: 105 South Fifth Avenue, Suite 513, Minneapolis, MN 55401 TeVFaX 612 -252- 90701612- 252 -9077 Nage 3 Project COR10008.BIZ Consultant Planning Services - Corcoran, Invoice 20548 MN: City Business Project COR10008.016 McHugh Accessory Building CUP at 7121 Old Settlers Road (city file 10- 013) Phase 30 Review Application Professional Services Hours Rate Amount Principal Planner .50 115.00 57.50 Totals .50 57.50 Total Services 57.50 Phase 90 Reports 1 Presentations Professional Services Hours Rate Amount Principal Planner 5.50 115.00 632.50 Totals 5.50 632.50 Total Services 632.50( Total this Project $690.00 'v Remit to: 105 South Flfth Avenue, Suite 513, Minneapolis, MN 55401 Tel/Fax 6l2-252-90701612-252-9077 Page 4 Project COR10008.BIZ Consultant Planning Services - Corcoran, Invoice 20548 MN: City Business Project COR10008.MTG Consultant Planning Services - Corcoran, MN: City Meetings Number of City Meeting 1.00 Fee Each 100.00 Total Fee Due 100.00 Total Fee Due Phase 99 Expenses External Reimbursable Reimb Project Mileage Total External Reimbursables 100.00 36,96 36.96 36.96 Total this Project $136.96 Remit to: 105 South Fifth Avenue, Suite 513, Minneapolis, MN 55401 Tel/Fax 612- 252. 90701612- 252 -9077 Page 5 Project COR10008.BIZ Consultant Planning Services - Corcoran, invoice 20548 MN: City Business Total this Invoice $3,049.55 Outstanding Invoices Number Date Balance 20510 12/6/10 2,578.03 Total 2,578.03 Due upon receipt, 18% APR service charge applied 30 days after invoice date. 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( 2) 4� Qlit �) §�{ Z7� o §!� ) !la22 ;E;,a !«#® })} i \ 2 MNSPECT. Inc. 235 First Street West Waconia, MN 55387 -1302 14311f1M City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Invoice Date Invoice # 126 112010 4181 �.4 Terms Permit# Not 20 Description Qty Rate Amount Residential Inspection/Pennit Fee 229.24 229.24 Residential Plan Review 53.05 53.05 Residential Plumbing Permit Fees 33.75 33.75 Residential Mechanical Permit Fee 473.25 473.25 Residential Soil/Erosion Control Fee (Credit 10.243) -50.00 -50.00 Sprinkler /Alarm Inspection 134.06. 134.06 Sprinkler /Alarm Plan Review 116.19 116.19 Reinspection Fee - 10 -237 45.00 45.00 Total $1.034.54 Payments /Credits $- 213.00 Balance Due $821.54 �.4 MNSPECT, Inc. P.O. Box 342 Waconia, MN 55387 (952) 442 -7520 Inspection Billing for the City of Corcoran December 2010 Permit# I1ate eat Name Address ActN9ry category Deerrlption Other Description Valaatian S.rdhame Permit Fee Plan R.Am F. Penalty Fee Sedhmnt Erosion Control Site IntpttHon Copies - Re- lnapection'. Nllsc,- PernAt Fee Plan -. Revm i - -- Penelb, Fee surtharge ... Ceedlt Total' iLtne 09 -163 PENDING (on hold at City) 10 -064 VOID, SEE 10 -223 - 10 -082 - VOID - 10.149 VOID, SEE 10 -166 10 -172 9(24 /2010 J Zac Inc. 20128 Cimarron Cir Residential Accessory Re -Roof $5.00 ---b-9-0-ot $0.00 29.25 a925 10 -178 VOID' -: 10 -237 12/9/2010'J Benson Construction Reinspection Fee - Pd. Check 65687 ';, ..45.00 - - - 45,00 10 -241 121612010 Corcoran City Hall 8200 Cc Rd 116 Commercial Fire Alarm $8,999.00 $4.50 $178.75 $116.19 : 134,06 116.19 - - -..:. 25025 10 -243 12131/2010 D B Raskob 20575 Go Rd 10 Fee Adjustment :Remodel $21,950.00 10.73 360.75 234,49 ' :'108',23 234:49' 10 -243 11/23/2010 D B Raskob - 20575 Cc Rd 10 Residential Building '.Remodel - $43,854.00 21.93 594.65 386.52. (50 00 ) :.386.52 - - .- ala9z 10 -244 VOID 10 -257 1211/2010 -- THD At -Home Service, 11 22218 Chapparal Lane Residential Accessory Re- Window $5.00 $39,00 $0.00 2925 29.29' 10 -258 1 12/1/2010 Sears Homelmproveme 21410 Co Rd 30 Residential Accessory Re- Window $5.00 $39.00 $0.00 -`- 29.25 - - 29,25 10 -259 12/2/2010 Jason Stotts 9925 High Bluff Lane Residential Building Addition $12,660.00 $6.39 $234.75 _ $152.59 00943 -- 152.59 - 22102 10 -260 12/212010 Gates General Contract 23605 Co Rd 10 Residential Accessory Re -Roof $5.00 $39.00 $0.00 129:25 2925` 10 -261 12/2/2010 Frederick Stecher 6240 Butterworth Ln Residential Mechanical Mechanical $5.00 $15.00 $0.00,- 11 25 10 -262 12/3/2010 Master Mobile Home Se 7800 Maple Hill Road, F -1 Residential Mechanical Mechanical $5.00 $58.00 - $0.00 ,..43s0 10 -263 12/7/2010 Vickie Holebeck 8915 Brockton Lane Residential Plumbing Plumbing $5.00 $15,00 $0.00 45 10 -264 12/7 /2010 Peak Heating & Cooling, 6200 Butterworth Lane Residential Mechanical Mechanical $5.00 $96.00 $0.00 . - ::72.00 _ - 72600 10 -265 12/9/2010 Daniel Dixon 20129 Larkin Rd Residential Building _ Remodel .... $1,980,00 - - $0.99. $80.75 $52.49 "2423 -- -52.49 10 -266 12/13/2010 Mark Kroskin 7798 Corcoran Trail West Residential Accessory Re -Side $5.00 $39.00 $0.00 .29,25 -' - :. 29.25 10.267 12/14/2010 North Country Aire 8070 Corcoran Trail East Residential Mechanical Mechanical $5.00 i $96.00 $0.00 -- : : - 72.00 -' -' - 720 10 -268 12/13/2010 Sedg wick Heating & AC 9340 Co Rd 116 Residential Mechanical Mechanical $5.00 $58.00 $0.00 .43750 - 43,50 10 -269 12/15/2010 Comfort Matters Heating 20705 Hidden Ponds Drive Residential Mechanical Mechanical $5.00 $96.00 $0.00 '..72.00 " - - 72.00 10 -270 12/15/2010 John Svendsen 6450 Park Trail Road Residential Mechanical Mechanical $5.00 $58,00 $0.00 >.43.50 43.50 10 -271. 12/21/2010 DJ's Companies Inc. 22925 Oakdale Drive Residential Mechanical. Mechanical $5.00'. $58.00 $0.00 43.50 - - 43150 10 -272 12/21/2010 Kraemer Heating Inc. 9210 Co Rd 116 Residential _ Mechanical Mechanical $5.00 $96.00 $0.00 -,- 72.00 `• - :.?2,00 10 -273 12/22/2010 Dorothy Theis 6421 Cc Rd 116 Residential Accessory Re- Window $5.00 $39.00 $0.00 29.25 - - .2925 10 -274 12/28/2010 Norblom Plumbin Go 8070 Corcoran Trail East Residential Plumbing Plumbing $5.00 $15.00 $0.00 :.11.25 1 10 -275 12128/2010 Metro Heating & Cooling -7800 Maple Hill Road #G- Residential Plumbing Plumbing $5.00 $15 -00 $0.00 - 11.25 10 -276 12/30 /2010 Anderson Buckeye Build 19621 Country Circle E Residential Accessory Re- Window $5.00 $39.00 $0,00 _- .:.29.25 - 2925 L10 -079 12/03/10 Center point Energy - 6485 Elm St. - Residential $5.00 $40.00 - (8.00)_ - -: -: $S.OG - (1,im) L10 -080 12/06/10 R Johnson and Sons 9420ICherry Lane - Residential $5.00 $80,00 (1690 ) $5.00 121.00) L10 -081 12/06/10 Slimmer Electric LLC 22835 Co Rd 10 Residential $5.00 $145.00 29.00 ($5.00) oo) L10 -082 12/15/10 Dan Dixon 20129 Larkin Rd Residential $5.00 $80.00 L10 -083 12/15110 Bob Killian Electric 6316 Bluestem Rd S Residential $5.00 $125.00 (25.00 ) ($5.001 0,00y L10 -084 12/15/10 Klatt True Value Electric 22720 Strehler Rd Residential $5.00 $60.00 (12.00 - - . $5.00 .. (17.00) L10 -085 12/17/10 Enviro Electric 22835 Wagon Wheel Trail Residential $5.00 $125.00 - - ': 25:00 -- - $5.00) L10 -086 12/17/10 Enviro Electric 6795 Rolling Hills Rd. lResidential - - $5.00 $40.00 . -8.00 : - -= $5.00 ..: L10 -087 12/17/10 Suburban Electric 6450 Park Trail Rd Residential $5.00 $40.00 &00) - - $5.00) L10 -088 12/17 /10 Suburban Electric 9925 High Bluff Ln Residential $5.00 $80.00 _- 1,735.00 $145.62 $2,024.35 $169.24 $0.00 $50.00 ..$0.00 - -. .$0.00 :$45:00 ,..$0.00 $707.30 $169.24 $0.00 - $50.00 $821.54 Please remit payment to: MNSPECT, Inc. - TOTAL DUE: $821.54 P,O Box 342 Waconia, MN 55387 Page 1 of t MNSPECT, Inc. 235 First Street West Waconia, MN 55387 -1302 Customer City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Credit Memo Date Credit No. 12/31/2010 4182 P.O. No. Project Description Qty Rate Amount Electrical lnspcetion/1 emtit Fee State Surcharge - Electrical 163.00 50.00 - 163.00 -50.00 Total $- 213.00 Invoices $213.00 Balance Credit $0.00 Wenck January 18, 2010 Mr. Dan Donahue City Administrator City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Wenck Associates, Inc. 1800 Pioneer Greek Or. P.O. Box 249 Maple Plain, MN 55359 -0249 t763) 479 -4200 Fax (763)479 -4242 E -mail: wenckmp @wenck.com Enclosed is our invoice for December 2010. The summary on the next page includes only city expenses, as no expenses were assigned to escrow accounts last month. Unbilled time for council meetings, travel, etc. totaled 12.7 hours in December. If you have any questions as you review this invoice, please feel free to contact me. Sincerely, WENCK ASSOCIATES INC. Kent Torve, P.E. City of Corcoran December 2010 Invoices ait�"�S 4Y.y -. � \1�x1�` lii� 1C2 1$ t� '4 k n v't � �f ?d,° J%., x.„ru�r J,x w'�. ,v �, �x ltw�.�i, Se�,.r V.,. ,w .,+r ?.,aai Qa, fix4�.lw'a•x 'm,t �; Invoice # Wenck Phase # Project name project # m m � Ywif24✓k »,t"'^. �$!`"�s::a,. `ii5'�, s��'�� Subtotal 4n 3M1 M1{ „�. 0, Total 1004524 2294 -01 General Engineering Services 500 -02 Council meetings, engineering administrative $228.00 700 -01 MnDOT State Aid $355.50 $583.50 City Projects Subtotal $583.50 Invoice # it 'Wenck project # C” t x.Lk�xl" 1Y""ex Sy nKV,diy"str'^' E e.e A er,;`,i•�e0.".uM`h:?2,�3 :.%:\.,�, x„s.,;•W Sx„,. xx Escrow # Project name Total No amounts were billed to escrow accounts this month. Escrow Projects Subtotal $0.00 December 2010 Total $583.50 . vvenck C ogmeers - $deniisis N* MN 553 HN) C' (763) 479-eW City of Corcoran Fak (753)9M4N2 : baaasmy.wn r8200 County Road 116 Corcoran, MN 55340 Project 229401 Corcoran General Engineering Services' Professional Services?hrouah December3i3020 Phase 500-02 Council Meet rtgs and Engineering'Administrative Professional Personnel Hours Rate ` Amount Torve, Kent 4.001, 114.00'- 114.00 Vander Top, Vincent 1.00 ': 114.00 ' 114.00 Totals 2.00 228.00 Total Labor' 228.00 PhOseTotat $228.00 Phase 700.01 MnpOT State Aid Professional Personae( Hours kat , fAmount '. Nelsonj Susan 30 '' koo 30 18A0 ''Totals ;total Lzbor. 18.00 Outside Services . Bernard 3.7a4n 337.50 outside services Totai . 337.50 33750 Phase Total $355:50 Total Invoice Amount INVOICES ARE WE UPON PRESENTATION. invoice balances not paid within.30 days of invoice are subject to 1 -1 /2% 18% annum) `interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095