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HomeMy WebLinkAbout2014-01-21 - Parks & Trails Agenda PacketAgenda Corcoran Parks and Trails Commission January 21, 2014 7:00 PM 1. Call to Order /Roll Call 2. Pledge of Allegiance 3. Chairperson and Vice - Chairperson Election a. Elect Chairperson and Vice - Chairperson for 2014 4. Approval: a. Agenda b. Minutes of 11.19.13* 5. Open Forum 6. Presentations 7. Reports /Information a. Active Corcoran Planning Applications* 8. Old /Unfinished Business 9. New Business a. Sketch Plan Review for "Corcoran Mini - Storage" at 19219 and 19235 County Road 10 (PID 25- 119 -23 -44 -0002 and 25- 119- 23 -44- 0003)* i. Comment on the proposed sketch plan b. Downtown Design Guidelines Subcommittee* i. Appoint two members to subcommittee c. Parks and Trails Commissioner Application — Jacqueline Klass* 10. Subcommittee & Miscellaneous Reports a. City Council Liaison — Tom Cossette b. Athletic Association c. Park Dedication Fund* 11. Other Business 12. Announcements 13. Adjourn *Includes Materials Materials relating to these agenda items can be found in the House Agenda Packet by Door. CITY OF CORCORAN 8200 County Road 116, Corcoran, MN 55340 763.420.2288 — Office 763.420.6056 — Fax E -mail - general dki.corcoran.mn.us / Web Site - www.ci.corcoran.mmus MEMO Meeting Date: January 21, 2014 To: Parks and Trails Commission From: Brad Martens, City Administrator Re: Chairperson and Vice - Chairperson Election Annually the Parks and Trails Commission must elect a Chairperson from among its appointed members to run its meetings. In addition, the Parks and Trails Commission has created the position of Vice - Chairperson to fill the role of Chairperson in his /her absence. Both of these positions are for a term of one year. Although the City Code states that the commission shall "elect" a chairperson, it does not define how that process happens. Staff recommends the Parks and Trails Commission use the motion, second, and vote process to select both the Chairperson and Vice - Chairperson. Attachment: N/A DRAFT Minutes Corcoran Parks and Trails Commission Tuesday, November 19, 2013 7:00 PM 4b. Present: Commissioners Trish Krueger, Kevin Dale, Tom Anderson, Val Nybo, Chad Robran, and Deb Regan; Student Commissioners Camryn Monzo and Laura Minkoff Absent: Rachel Tessmer and Judith Strehler Others attending: Council Liaison Asleson, City Administrator Martens 1) Convene Regular Parks & Trails Commission Meeting — Chair Krueger called the meeting to order at 7:00 pm in the Corcoran Community Center. 2) Pledge of Allegiance 3) Approval of: a) Agenda. Commissioner Dale requested that the proposed Rockford School District baseball field project be added to the agenda. Chair Krueger added it as item 7.a. Motion by Anderson and seconded by Nybo to approve agenda as amended. Voting aye: All (Motion carried 6:0) b) Minutes of 10. 15.13 Meeting. Motion by Anderson and seconded by Dale to approve minutes as presented. Voting aye: All (Motion carried 6:0) 4) Open Forum: None 5) Presentations: None 6) Reports /Information: None 7) Old/Unfinished Business: a) Rockford School District Baseball Field: Commissioner Dale discussed a comment made by the Rockford School Superintendent at the last meeting about the cost of parking lot being forgotten in the project and asked staff to obtain an itemized list of costs for the project. Commissioner Dale further spoke about regular attendance at these facilities being considerably under the 300 plus seats being proposed for the project and suggested those funds could be directed towards the parking by lowering seating. 8) New Business. a) Parks and Trails Commissioner Application — Sharon Meister: City Administrator Martens introduced Sharon Meister to the Commission. Sharon provided a background of why she was interested in joining the Parks and Trails Commission. Motion by Nybo and seconded by Dale to recommend the City Council appoint Sharon Meister to the Parks and Trails Commission. Voting aye: All (Motion carried 6:0) b) Lennar Preliminary Plat for "Ravinia" for 427 homes on 267 acres in Section 36, Township 119, Range 26 (city file 13 -025): City Planner Kendra Lindahl presented the Preliminary Plat and PUD application from Lennar and asked the Parks and Trails Commission to provide recommendations on items related to the proposed park dedication and trail system. The Commission discussed the proposed design to have a trail on the south side of Hackamore Road only, and not including a trail on the north side of the road as shown in the Comprehensive Plan. Motion by Robran and seconded by Nybo to recommend trail location on south end of development be adjusted to the intersection at Hackamore Road to not require a trail on the north side of Hackamore. Voting aye: All (Motion carried 6:0) The DRAFT Parks and Trails Commission Minutes, August 20, 2013 Commission then discussed a trail connection on the northeast portion of the development in which a sidewalk connection is being proposed for a short duration instead of a continuous bituminous trail. Motion by Robran and seconded by Anderson to recommend the sidewalk connection be allowed to not require a continuous bituminous trail in the northeast portion of the development. Voting aye: All (Motion carried 6:0) Finally the Parks and Trails Commission discussed the park dedication plan as proposed. Motion by Robran and second by Anderson to recommend the City Council accept park dedication for 26.6 net acres where 23.30 net acres are required and not accept park dedication credit for the private park or water tank site. Voting aye: All (Motion carried 6:0) The Parks and Trails Commission continued discussion after the vote and directed staff to ensure that land for trails within the proposed open space park is not counted twice for park dedication. 9) Subcommittee & Miscellaneous Reports a) City Council Liaison: Councilor Asleson reported on activities from the October 24, 2013 and November 14, 2013 City Council meetings b) Athletic Association: Kevin Dale provided updates to the Commission. c) Park Dedication Fund: Park Dedication Fund balances were reviewed. 10) Other Business: a) The Parks and Trails Commission discussed cancelling the December meeting. Motion by Anderson and second by Krueger to cancel the December meeting. Voting aye: All (Motion carried 6:0) 11) Announcements: None 12) Adjourn. Motion by Nybo and seconded by Regan to adjourn. Voting Aye: All (Motion carried 6:0) Meeting adjourned at 8:55 p.m. Next Meeting: January 21, 2014 Respectfully Submitted, Brad Martens City Administrator DRAFT 2 MEMORANDUM DATE January 13, 2014 TO Brad Martens Agenda Item L A N D F O R M From Site to Finish 105 South Fifth Street, Suite 513 Minneapolis, MN 55401 CC City Council, Planning Commission, Parks & Trails Commission FROM Kendra Lindahl, City Planner RE Active Corcoran Planning Applications The following is a summary of project status for current, active projects: !to Tel: 612 - 252 -9070 Fax: 612 - 252 -9077 www.landform.net Site Plan and Variance for Maple Hill Estates Community Center) (City File 12 -022). The landowner and the City received a CDBG grant to construct a new community center on land north of the manufactured home park that is also owned by the park owner. This new building is in the process of being designed. The building is likely to straddle a lot line or at minimum require a setback variance. The survey has been completed and the site plan is currently being prepared. This item was approved by the City Council on April 25th. The City and applicant have now decided to proceed with a plat to create a separate lot to be owned by the city for the new community center and existing park. On January 9th, staff was directed to proceed with the platting and we hope to have the public hearing scheduled in March. Rockford School District Ballfield Site Plan and Conditional Use Permit (and possible variance) (city file 13 -023). Staff received an incomplete application last week and is working with the applicant to complete the missing items to allow for an expedited review process for the new varsity baseball field project. The Parks Commission reviewed this at their meeting on October 15th and a public hearing at the Planning Commission on November 7th. On November 25th the City Council tabled this item to allow the applicant and staff to try to address a number of issues. The 120 -day review period ends on February 19, 2014. 3. Schendel Pre - Sketch Plan (City File 13 -030). The developer requested a discussion with the City Council regarding 03.3 acre Schendel property located north of County Road 10 and west of County Road 116. The Council reviewed this item and provided feedback at the December 12th meeting. The development team and City staff will review options. The applicant has requested another Council review to provide new information. 4. Ess Brothers Site Plan Amendment and Conditional Use Permit Amendment for an accessory building at 9350 County Road (PID # 07- 119 -23 -43 -0004) (City File No. 13 -031) The applicant is requesting approval for a 5,500 square feet detached, accessory building with 20 -foot sidewalls. This item was reviewed by the Planning Commission at the January 2nd Public Hearing. The City Council will review on January 23 rd 5. Corcoran Mini - Storage Comprehensive Plan Amendment, Rezoning, Preliminary PUD Development Plan, Preliminary Plat at 19219 and 19235 County Road 10 (PID 25- 119 -23 -44 -0002 and 25- 119 -23 -44 -0003) (city file 13 -032). A sketch plan was reviewed by the City in August 2013 and comments were provided to the applicant. The applicant has taken those comments and prepared revised plans. This application is currently incomplete and the applicant has asked that the City process another round of sketch plan concepts in advance of their completing their application submittal. Therefore, the PUD Sketch Plan (round 2) is being scheduled for Parks Commission review on January 21St and Planning Commission and Council review in February. Landform , SensiblyGreen and Site to Finish® are registered service marks of Landform Professional Services, LLC. 1 Also, there are a number of projects that have been approved, but are still not filed and closed out: 1. Armbruster Topography and Wetland Waiver (city file no. 09 -011). An application has been received for a waiver from the topography and wetland requirements and was reviewed by the City Council on November 23, 2009. The City Council expressed concerns about the concept and directed the applicant to revise the concept plan. The applicant submitted a letter extending the review period until January 1, 2014. The project extension has expired. Staff closed the file and is processing the escrow refund. 2. Corcoran Business Park (city file 06 -005). The City Council granted a one year extension to the final plat approval, which expired on April 12, 2011. Staff has spoken to the applicant and is still working to close out this project. 3. Park Place Storage After - the -Fact Extension of Approvals (city file no. 10 -008). On September 23, 2010, the City Council approved a site plan and conditional use permit amendment for Park Place Storage to construct the 18th and final mini - storage building on that site. The approvals expired on September 23, 2011. The conditions have been met and a building permit was issued in September. The applicant has completed most of the site work with final items to be completed and final inspection this spring. 4. Hope Ministries Conditional Use Permit for Cemetery and Vacation of Drainage & Utility Easement at 19951 Oswald Farm Road (city file 12 -002). Hope Ministries has submitted a request for a conditional use permit to allow a cemetery west of the existing church. The application was approved by the City Council on March 22nd and site work had begun. The letter of credit for site improvements has been released but we are holding the escrow pending completion of the approved landscaping. 6. Schmid's Hidden Valley 2nd Addition Topography /Wetland Waiver, Preliminary Plat and Final Plat at 21820 Oakdale Drive (PID 04- 119 -23 -34 -0007, 04- 119 -23 -42 -0002 and 04- 119 -23 -42 -0003) (City File No. 12 -016). The application for topography and wetland delineation waiver was approved at the September 27th Council meeting. The preliminary plat and final plat were approved by the City Council on April 25th. The applicant requested a modification to one condition and the change was approved by the City Council on December 12th. The applicant has recorded the plat and staff will now work with them close out the file and refund any remaining escrow. 7. Heinz Second Addition Preliminary and Final Plat at 20801 CR 117 (03- 119 -23 -14 -0002) (City file 13 -003). A wetland and topographic waiver was approved on January 24th. This item was approved by the City Council action on April 25th. The applicant is working on complying with approval conditions so that they can get the final plat mylar signed and recorded. The applicant has site work to complete and then the escrow can be refunded. 8. Lano Equipment at 23580 Highway 55 Site Plan Amendment for Cold Storage. (31- 119- 23 -34- 0007) (13 -006). This item was approved by the City Council on July 11th. The building permit has been issued and staff will work with the applicant to close out the escrow. 9. Great River Energy Administrative Permit and Site Plan Modification for replacing tower at 7251 CR 116 (26- 119 -23 -41 -0001) (city file 13 -008). This project was administratively approved. 10. Triden Ridge Estates Second Addition Preliminary Plat and Final Plat at 23425 CR 117 (city file 13 -019). The landowner received a wetland delineation and topography waiver on June 27th. The application was reviewed by Parks Commission and Planning Commission. The City Council tabled their review at the October 24th meeting pending additional information from staff regarding the viability of the proposed horseback trail and questions about the interpretation of the park dedication policy. The Council approved this item at the November 25th meeting. The plat has been filed, but one of the required resolutions was not recorded. As soon as the resolution is recorded by the applicant, staff will close out the file and refund the escrow. 11. Meadow Creek Estates 2nd Addition Preliminary Plat, Final Plat and Easement Vacation (PID 06- 119 -23 -32 -0005 and 06- 119 -23 -34 -0003) (City file 13 -020). This plat was approved by the City MEMORANDUM Council on October 24th. The mylars have been signed and released for filing. Staff with work with the applicant to address any outstanding issues and close out the file /refund the escrow. 12. Ess Addition (city files 05 -017, 08 -003 and 12 -024). The City Council granted an after - the -fact extension for this final plat at their November 29, 2012 meeting and a second extension at the November 25, 2013 meeting. The applicant is now working to file the required documents to close out this file. The approvals for this project expire on December 29, 2013. The plat has been recorded and staff is working with the applicant to address any outstanding issues and close out the file /refund the escrow. 13. Lennar Rezoning, Preliminary Plat and Preliminary PUD Development Plan for "Ravinia" (City file 13 -025) (related files are infrastructure design files 13 -026, -027 and -028). The application is scheduled for Parks Commission review on November 19th, a public hearing at the December 5th Planning Commission meeting and the City Council approved the request on December 23 d. The applicant is now working on addressing those conditions and preparing a Final PUD Development Plan and Final Plat for approval this spring. Finally, there are a few projects that have not yet been started but have been identified as action items or future projects: Sign Ordinance Update. At the April 25th Council meeting, the City reviewed a request for the city to initiate a sign ordinance update. Specifically, they requested that the City review the ordinance standards relating to sign area, sign height and internal illumination and, because this is a city -wide issue, that the ordinance update be completed by the City out of the City funds. The Council discussed the issue and directed staff to bring a proposal back at a later date because the Council felt that this was a significant undertaking that would involve much more than this one issue. We will work with the City Administrator to determine the appropriate meeting to have this considered. 2. Design Guideline Update for Southeast District/Downtown. The Council approved a Landform proposal to update the existing design guidelines for this area. The design guidelines are adopted as part of the Zoning Ordinance and will be enforced as new development is proposed, consequently, the City Council wishes to revisit that planning effort to ensure it is still consistent with the City's goals. The original proposal anticipated a January 2014 kickoff and use of an 8 -10 person subcommittee. Prior to staff beginning this work, the Council will need to appoint this subcommittee. MEMORANDUM Agenda Item: _ L A N® F 0 R M From Site to Finish 105 South Fifth Avenue Suite 513 Minneapolis, MN 55401 TO: Corcoran Parks and Trails Commission FROM: Kendra Lindahl, Landform Tel: 612- 252 -9070 Fax: 612 - 252 -9077 www.landform.net DATE: January 13, 2014 for the January 21, 2014 Parks and Trails Commission Meeting RE: PUD Sketch Plan for Corcoran Mini Storage at 19219 and 19235 County Road 10 (PID 25- 119 -23 -44 -0002 and 25- 119 -23 -44 -0003) (city file 13 -032) 60 -DAY REVIEW DEADLINE: NA (incomplete) Application Request RossLyn Holdings, LLC has submitted a request for additional review of a sketch plan to consider a mini - storage facility and office condos on the 40 -acre site. Mini - Storage is only permitted in the Light Industrial or Rural Commercial zoning districts. In August 2013, the Planning Commission and City Council reviewed the request and provided advisory, non - binding comments to the applicant. They have taken those comments and revised the plans to try to address the issues raised. The revised sketch plan is now requested for review and comment. 2. Context Zoning and Land Use The northern '/2 of the site is guided Mixed Residential, which is planned to be developed at 8 -10 units per acre, and the south 1/2 is guided Low Density Residential, which is planned to be developed at 3 -5 units per acre. The site is zoned Urban Reserve. Surrounding Properties The surrounding properties to the north are guided Mixed Residential and zoned RSF -3 (single and two family residential). The property to the east is Lions Park, which is guided Mixed Use and Low Density Residential and zoned PUD (Planned Unit Development) and Urban Reserve (UR). The property to the south is guided Existing Residential and zoned Urban Reserve. The property to the west is guided Mixed Residential and Low Density Residential and zoned Urban Reserve. Natural Characteristics of the Site The 2030 Comprehensive Plan shows a medium quality wetland on the south' /2 of the property. This area is also located in the Greenway Corridor. Landfomi SensiblyGreen and Site to Finish" are registered service marks of Landform Professional Services, LLC. • • 3. Analysis of Request Parks and Trails The applicant is not showing any dedication of trails or park land as part of the site plan. The Parks and Trails plan in Comprehensive Plan shows an on -road trail on County Road 10, which could be accommodated within the additional right -of -way. Additionally, an off -road trail is planned to enter the site off County Road 10 between the two subject parcels and move toward the east where it will wind through the site along the east side of the wetland and to the south where it will connect to the trail system within the Lennar development. It is unclear to staff whether fencing is proposed around the mini - storage site, but care must be taken to accommodate the required trail connection in a safe manner. The Commission should provide direction on the location of the off -road trail. The applicant has suggested that the trail location be moved to adjacent properties. The Commission should provide direction. Under the current ordinance, park dedication is required at 5% of the net land area for commercial and industrial properties. There are different requirements for residential property. The applicant indicates that the western property could be office, industrial or residential. In this case the sketch plan does not provide net acreage, so full park dedication requirements cannot be determined at this time. Credit would be given for dedication of public trail easements, but not trails within public right - of -way. The City should accept park dedication in the form of land where shown on the maps. The City may accept cash -in -lieu of land if park dedication requirements are not met by the trail dedication. 4. Action The applicant is requesting comments on this sketch plan. Any comments given by the Parks Commission are advisory in nature and non - binding. The applicant will consider the comments from the Parks Commission when they prepare their formal submittal. The preliminary plat will be forwarded to the Parks Commission for the Commission's recommendation on park dedication. Attachments a. 2030 Park & Trail Map b. Site Graphics Corcoran Mini Storage PUD Sketch Plan (13 -032) January 21, 2014 MIN SON SEEN ANNE MI. Elm■�� ►w •♦ ♦ ♦ ♦♦ ♦� Mme- ����� 4' �_ : ■■■■■■. a V-)" r ► ,,� j it QSP orliiiillllll? r:r::r�d�; = /I= :��1M111 4■ i ^ IET �,` �� 101 — �,� 11111 —� °�, ■rs�� ��� � '� p 111 ■; �r:,��w1� � r • 111. ErMPER ��■ 116 ^ w LAKE 50 - ♦ � _ III ■ ■ ■��� ■ •• ' ,x.111 ■ ■• !* �" h ;�� • III s ♦� ♦� ♦� ♦� ♦�♦ ♦ ♦♦ ♦ ♦� ♦� ♦ � ,9 Ate.. .. ��r ►.......... 1 ■ ■■ * ♦ ♦ ♦i ♦ ♦ * ♦ ♦i ♦ ♦ ♦ ♦ ♦i ♦ ♦ ♦ ♦ ♦i ■ ■ NMI- ► M� JUBERT LAKE • �1 • �k �1 • . ••..��• D-Z LAKE �� � �ri'i ■ ■ Iw. � � • 1 � � �• 1!A.� � .��11��■ ■.r nip /1� ��., • � �r' a 1111111 I 1 � �, s. � ��r�' ,► �,t ��`/� �� /��` .`°�� •�i @III %'i Figure 12 dim City Fm- xuuRAN Parks & Trails Plan 2030 Comprehensive Plan N E S 3,000 1,500 0 3,000 Feet I�11+ City Limit 2030 MUSA Open Water Wetlands Existing Parks and Trails Regional Trail Existing On Road Trail 0 Community Park 0 City Hall /Memorial Park 0 Existing Ball Fields /School Property Existing Park (Private /Lion's Park) ® Golf Course Proposed Parks and Trails Proposed County Bike Trail - - -- Proposed On Road Trail Off Road Trail Off Road Trail outside 2030 Development Area - - -- Horseback Trail Proposed County Road 50 ■■■■t Natural Gas Pipeline Easement Trail (Potential) City Square osP OSP /Nature Park • ASA - Athletic Search Area Neighborhood Park 0 Trailhead Search Area Greenway Corridor (Bonus Eligible Resource Corridor) *Proposed park and trails locations represent the general search areas for parks and trails. The City will work with developers and landowners to identify the exact location and size of parks and trail alignments as development or park acquisition is proposed. 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CJau 1 {S� � �' 1���r��\ �` •.. , i'�' '''�' � ` ` / � / / //I / J `f rl 1 � \ L]- � `\ \ \ � -ti J � i r /•` 1� / Prsa�ECl IVYL caRC ©RAC! Nt1w1 ! ���� Symbol Common Name Scientific Name _ - -_ -- - S�JS a�.n, — `!'` - — �; °e \ '\ . , •• J•c666 ' I STORAGE + ARCHITECT. EACH TREE SHALL BE PLANTED SUCH 1 _ 3" BB �`` `` .� 30 -35' ROOT FLARE IS NOT VISIBLE, THE SOIL - T9 •,\ y � Gleditsia friacanthos var. inermis 'S_kycole' FP h \ 12'`��\ '\ 3" BB 50 -60' 40' � ! l -i - � -� T3 u+31.. rE�8�J0 h' c_ `�9 \, \.i°s�]$O�G�) .,i' \ \ .' It T4 Majestic Skies Oak Quercus ellipsoidalis 'Badskies' -- _ - -- 4- 40' � v _ T5 I I ` r I rf 7 f I I I I' 1 d fii Austrian Pine -T I I T-; .I_ -. f - .-- �_`- -� �, .� T— i-I� I� 1 I ` 1`� ~' 0(56 \ zc r t -- CORCORAN, WIN RANDSCAPE PION 0 90' 100 cuExr Paa[cr xuu9m, Prtni x am 131201 wsrE Baum: 12/20/2013 oanxx ert MJH pvELEl9 !M. RAT sEtt9oxs: I HEREBY CERTIFY THAT THIS PLAN SPECIFICATION OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A REGISTERED LANDSCAPE ARCHITECT UNDER THE LAWS OF THE STATE OF MINNESOTA. S:GHAlUIIE STEPHEN J. WENSMAN anTE xEaGmAn LANDSCAPE PLAN L1 Quantity Symbol Common Name Scientific Name _ - -_ -- - Size Heigh Width PERIOD. WRAP TREE TRUNKS ONLY UPON APPROVAL BY LANDSCAPE ARCHITECT. EACH TREE SHALL BE PLANTED SUCH TRUES 3" BB 50' 30 -35' ROOT FLARE IS NOT VISIBLE, THE SOIL - T9 Skyline Honeylocust Gleditsia friacanthos var. inermis 'S_kycole' -7 T2 Autumn Blaze Maple lAcerx freemanii JeffersRed' 3" BB 50 -60' 40' 3e T3 Crimson Spire Oak Quercus alba x Quercus robur (PP9, 9(13) 3" BB 45' 15' 'S T4 Majestic Skies Oak Quercus ellipsoidalis 'Badskies' -- 3" BB 50 -60' 40' 3 - _ T5 Black Hills Spruce Picea glauca densata T 8' BB 30-40' 20 -30' T5 Austrian Pine Pin us nigra 8' BB 50 -60' 30 -40' _ SHRUBS -- - - #5 5' - - - 5' �W 0 S1 Compact American Viburnum Viburnum trilobum Bailey Compact' 17 n S2 Red Gnome Dogwood Comus alba sibidda 'Red Gnome' Aronia melanocarpa 'Morton' #5 4' 5' v 1 L r1 S3 iroquois Beauty Black Chokeberry #5 #5 IT 3' N 3' S4 Taunton Yew I Taxus x media ' Taunton' rte\, \ \ \� �\ti r� I 1 I /y� —f r\1 I Ems' /te a \'! SCARIFY SIDES F TH N ROOM OF �— III -1 I _ I I `- III =— III -1_I �_ ENTIRE BED WITH SPADE BY HAND TO BIND WITH PLANTING SOIL UNDISTURBED SUBGRADE SHRUB PLANTING DETAIL u ITS ULUIER THAN ROOT UAL L_ PLACE ROOT BALL ON-1 UNDISTURBED OR COMPACTED SOIL 2 TREE PLANTING DETAIL NTS —SCARIFY SIDES OF TREE WT WITH SPADE BY HAND TO BIND WITH PREPARED SOIL PLANTING PTT TO BE TWO TO FIVE TIME'S THE DIAMETER OF ROOT BAIL, SLOPED AROUND ROOT BALL BASE DRAIN STACK AS REQUIRED PER SPEC. AUGER A 4' DLA. HOLE do FILL W/ 3/4" GRAVEL COVER W/ FILTER FABRIC. CONTRACTOR SHALL BE RESPONSIBLE FOR MAINTAINING TREES IN A PLUMB �i POSITION THROUGHOUT THE WARRANTY PERIOD. WRAP TREE TRUNKS ONLY UPON APPROVAL BY LANDSCAPE ARCHITECT. EACH TREE SHALL BE PLANTED SUCH THE ROOT FLARE IS VISIBLE AT THE TOP OF THE ROOT BALL IF THE ROOT FLARE IS NOT VISIBLE, THE SOIL SHALL. BE REMOVED IN A LEVEL MANNER 7THAT FROM THE ROOT BAIL TO WHERE THE FIRST MAIN ORDER ROOT 0 DW. OR LARGER) EMERGES FROM THE TRUNK. SET MAIN ORDER ROOT 1' HIGHER THAN 3e ADJACENT GRADE DO NOT COVER TOP RADIUS OF ROOT BALL WITH SOIL + A (MIN.) 5' DIAMETER MULCH RING / , —SCARIFY SIDES OF TREE WT WITH SPADE BY HAND TO BIND WITH PREPARED SOIL PLANTING PTT TO BE TWO TO FIVE TIME'S THE DIAMETER OF ROOT BAIL, SLOPED AROUND ROOT BALL BASE DRAIN STACK AS REQUIRED PER SPEC. AUGER A 4' DLA. HOLE do FILL W/ 3/4" GRAVEL COVER W/ FILTER FABRIC. CITY OF CORCORAN 8200 County Road 116, Corcoran, MN 55340 763.420.2288 — Office 763.420.6056 — Fax E -mail - general dki.corcoran.mn.us / Web Site - www.ci.corcoran.mmus MEMO Meeting Date: January 21, 2014 To: Parks and Trails Commission From: Brad Martens, City Administrator Re: Downtown Design Guidelines Subcommittee On September 26, 2013 the City Council approved dedicating funds to update the Downtown Design Guidelines. On December 12, 2013 the City Council further discussed the item and directed staff to work to form a subcommittee involving the following members: • City Council: Two members • Planning Commission: Two members • Parks and Trails Commission: Two members • General public: Two members In order to fill the two open spots from the Parks and Trails Commission it is requested that a motion be made and approved appointing two members to this subcommittee. A memo from Kendra Lindahl is attached describing the work required by the subcommittee. Parks and Trails Commission action: Consider a motion to appoint two members to the Downtown Design Guideline Subcommittee Attachment: 1. September 16, 2013 Memo from Kendra Lindahl Agenda Item ■ r r • L A N D F 0 R M From Site to Finish 105 South Fifth Avenue Suite 513 Minneapolis, MN 55401 TO: Corcoran City Council FROM: Kendra Lindahl, Landform r r r Tel: 612- 252 -9070 Fax: 612 - 252 -9077 www.landform.net DATE: September 16, 2013 for the September 26, 2013 City Council Meeting RE: Work Plan for Updating Appendix A of the Zoning Ordinance regarding the Southeast District Plan and Design Guidelines (which include the Downtown Illustrative Plan and Downtown Design Guidelines) 60 -DAY REVIEW DEADLINE: NA Summary As the City Council has been discussing the potential TIF planning projects, the downtown area has been the focus. Although many different items are being discussed, the overarching theme has been to encourage development, redevelopment or expansion of businesses in Corcoran. When the 2002 Comprehensive Plan was completed, the development of Downtown Corcoran was a priority. In 2003 and 2004, as part of the Comprehensive Plan implementation, the City of Corcoran developed Design Guidelines for different areas of the City. These guidelines were the result of significant public input and work from Commissions and Council. The guidelines were adopted as Appendix A of the Zoning Ordinance. When the Zoning Ordinance was updated in 2011, the Design Guidelines were not included in the update and remain as adopted in 2004. However, in 2012 the Planning Commission identified update of these guidelines as a priority, as did the City Council. The City Council directed staff to prepare a work plan to update the Southeast District Guidelines and Plan in Appendix A. The other districts (Northeast and Southwest would be updated at a later date). Work Plan The Council has identified an update to the downtown design guidelines as a priority for 2013, but because of current budget issues, the City Administrator has asked that the work be committed this year, but work delayed until 2014. Our proposed work plan includes preparation of a new downtown master plan and associated design guidelines in conjunction with the transportation planning efforts. Our work includes meetings with the engineering team, City Staff, and subcommittee (consisting of a 6 -8 member committee of commissioners, council members and citizens) and meetings with the Planning Commission and City Council. We would ask the Council to appoint these representatives to a subcommittee that Landfomi SensiblyGreen and Site to Flnish� are registered service marks of Landform Professional Services, LLC. • • • • would be part of the planning process. Our work plan anticipates a 4 month process kicking off in January. We would expect 2 subcommittee meetings prior to the public hearing process. Each task is outlined below with an estimated number of anticipated meetings and task deliverables. For clarity purposes we have divided this work into 4 major tasks (although some tasks will overlap): Project Management and Communication: Maintaining communication with City Staff to ensure that meeting notices are published and that the project remains on schedule is critical. We will: a) Conduct a kickoff meeting and status meetings with City Staff to track the planning process, review deliverables, and coordinate and manage the project work effort. b) Prepare a project approval schedule which will be reviewed and approved at the kickoff meeting. 2. Review of Previous Work and Assessment: We will analyze the community to build a framework for Southeast District (including Downtown) Master Plan and Draft Design Guidelines. By holding kick -off meetings early in the process, we will be able to define goals and objectives in concert with the Transportation Plan process. The main goal of this task is to develop design principles that will provide guidance for the development of the Downtown Master Plan and Design Guidelines. We will: a) Gather remaining items and review existing background information relevant to the project from the City. b) Analyze Downtown Master Plan and Design Guidelines in relation to the Comprehensive Plan and Zoning ordinance for consistency. c) Meeting #1 with the Subcommittee to solidify the goals and objectives and identify key issues, strengths, and weakness of the current Downtown Master Plan and Design Guidelines. 3. Develop Southeast District (including Downtown) Master Plan and Design Guidelines: The Master Plan and Design Guidelines should be a readable and usable document. We will develop the plan based on the principals, information gathered and feedback received. a) Work with the Engineering Team to coordinate and integrate the Draft Transportation Plan with Draft Downtown Master Plan. b) Prepare the Draft Downtown Master Plan with the Draft Transportation Plan that responds to information gathered and feedback received and aligns with the City's Comprehensive Plan. c) Prepare Draft of Design Guideline text that realizes and details the principals espoused in the Downtown Master Plan. d) Prepare associated graphics for the Downtown Master Plan and Design Guidelines. e) Meeting #2 with Subcommittee to review Draft Downtown Master Plan and Draft Design Guidelines. f) Make one comprehensive edit to the Draft Downtown Master Plan and Draft Design Guidelines based on Planning Commission and City Council and public input. g) Make minor modifications to the Draft Downtown Master Plan and Design Guidelines after the Council and Planning Commission's public hearing, but prior to approval by the City for final distribution. Design Guidelines September 26, 2013 h) Make minor modifications to the Final Downtown Master Plan and Final Design Guidelines based on comments. 4. Public Engagement and Review Process: Landform will: a) Establish a Subcommittee to ensure that the deliverables meet the community's needs. b) Lead one (1) kickoff meeting with City Staff and the Engineering Team to review the project outline and solidify the goals of the Downtown Master Plan process. c) Lead two (2) Subcommittee meetings /workshops at key junctures to gain input. d) Attend one (1) Planning Commission meeting and two (2) City Council meetings to present the draft and final version of the Downtown Master Plan and Design Guidelines. Our work plan shows the tasks and the estimated time required for each, based on previous discussions and the City TIF budget: Task 1) Project Management and Communication $1,050 Task 2) Review of Previous Work and Assessment $3,600 Task 3) Develop Master Plan and Design Guidelines $13,500 Task 4) Public Engagement and Review Process $1,850 Total Fee: $20,000 Additional meetings or expansion of the scope of work will require additional services and will be billed at our hourly rate. 2. Action Direct staff to begin this work in January 2014. Design Guidelines September 26, 2013 COMMISSIONS APPLICATION Please indicate by order which of the following you are interested in (1,2,3, etc.): fI d Parks and Trails Commission Meets the 3 d Tuesday of the month at 7:00 p.m. - City Hall Planning Commission Meets the 15t Thursday of the month at 7:00 PM - City Hall Watershed Commission Meets the 2"d Wednesday of the month, 11:30 AM — Maple Grove City Hall Other We welcome you as an applicant for one of the City's commissions. Residents of Corcoran are eligible for nomination to any of the City's commissions as established by the City Council. Please complete the following information, attach extra sheets if necessary, and return. Accommodations will be provided, upon request, to allow individuals with disabilities to participate in the application process. DATA PRACTICES ADVISORY We are required to provide the following information to you. Under Minnesota law, your name and home address are public information, which must be provided to anyone who requests it. If appointed to a commission, the following information will also be public: education and training background, previous work experience, work location, a work telephone number, and any expense reimbursement. The other information requested below is classified as private. This information will be used by the Commissioners, and the City Council in determining whether you should be appointed to a commission. Therefore, all of the information will be provided to the Commissioners and City Council in a public forum and will be reviewed in public. Failure to provide the requested information may result in your not being considered for an appointment, H:ICity Hall Inform ationTormslAdministrative Applications Informationl2012 Commission Application.doe Please complete the information below: Name: JG-G v -( k) i1 ' - s Address: a k /t �yq Phone: (h) (w) Fax: E- mail: ���j� y Please answer the following questions (use the back side if more space is needed): 1) How long have you been a Corcoran resident? C§1 6� im -LI-.0 2) Please Fist any city committees/ commissions you have served on in the past, either for the City of Corcoran or another community. Please include the dates of service and if you held any positions such as Chair or Secretary. i20Y1& 3) Please describe why you feel qualified to serve on the Commission for which you are applying, including any other relevant experience with the issues faced by the Commission. j' 4) Why are you interested in serving on this Commission? 913 GL iZP"j YL M7cc J, Op 4 E H:1City Hall Information \Forms\Administrative Applications lnforrnation12012 Commission Application.doc If appointed, I agree to disclose any conflict of interest I might have in reviewing or approving any contract, license, permit, application, appointment, land use decision, public improvement, or other matter that comes before me? Please sign and date this Application and return to: City of Corcoran 8200 County Road 116 Corcoran MN 55340 �! Date /, - 0 .� Applidant ignatu'e HACity Hall Information \Forms\Administrative Applications Information12012 Commission Application.doe CITY OF CORCORAN PARK CAPITAL FUND REPORT jheinecke December 31, 2013 9c. CASH FUNDS PROJECT DETAIL Date Park Dedication Memorial Park Maintenance 2013 BEGINNING BALANCE 332,139.56 10,669.25 Jan -13 Memorial Brick 100.00 Jan -13 Stone & Steel (67.00) Mar -13 Interest Earned 116.80 Mar -13 Interest Earned 5.26 Jun -13 Interest Earned 5.32 Jun -13 Interest Earned 130.99 Jul -13 Park Dedication (Heinz) 3,000.00 Aug -13 Chelsea Caye (287.50) Aug -13 Park Dedication 3,600.00 Sep -13 Interest Earned 1.65 Sep -13 Interest Earned 154.69 Oct -13 Chelsea Caye (430.00) Oct -13 Stone & Steel (67.00) Oct -13 Stone & Steel (29.44) Oct -13 Memorial Brick 50.00 Oct -13 Park Dedication (Mattson) 3,000.00 Oct -13 Memorial Brick 100.00 Nov -13 Chelsea Caye (310.00) Dec -13 Park Dedication (Mattson) 3,000.00 Dec -13 Park Dedication (Mattson) 3,000.00 Dec -13 Park Dedication (Schmid) 6,000.00 Dec -13 Interest Earned 281.59 1.24 2013 YTD ACTIVITY 22,860.63 (1,504.03) 0.00 0.00 0.00 0.00 ENDING BALANCE 355,000.19 9,165.22 0.00 0.00 0.00 0.00 1 of 2 CITY OF CORCORAN FARMERS STATE SAVINGS December 31, 2013 Savings Date Expense Interest Revenue Balance 12/2007 Year end balance (8.13) 1,540.94 1,532.81 3/2008 3.83 1,536.64 6/2008 4.30 1,540.94 6/2008 Milbrandt Donation 5,000.00 6,540.94 9/2008 12.38 6,553.32 12/2008 9.57 6,562.89 3/2009 8.10 6,570.99 6/2009 6.84 6,577.83 7/2009 Milbrandt Donation 5,000.00 11,577.83 9/2009 16.81 11, 594.64 12/2009 17.55 11, 612.19 3/2010 15.63 11, 627.82 6/2010 14.50 11, 642.32 9/2010 13.98 11, 656.30 12/2010 11.76 11, 668.06 3/2011 11.51 11, 679.57 6/2011 11.65 11, 691.22 9/2011 9.45 11, 700.67 12/2011 7.21 11, 707.88 5/2012 Garden Maintenance (727.77) 10,980.11 3/2012 7.38 10, 987.49 6/2012 Garden Maintenance (231.36) 10,756.13 6/2012 7.30 10, 763.43 7/2012 Garden Maintenance (107.40) 10,656.03 8/2012 Garden Maintenance (70.00) 10,586.03 10/2012 Garden Maintenance (420.00) 10,166.03 9/2012 - 10,166.03 12/2012 13.22 10,179.25 3/2013 5.26 10,184.51 8/2013 Garden Maintenance (287.50) 9,897.01 6/2013 5.32 9,902.33 9/2013 1.65 9,903.98 10/2013 Garden Maintenance (430.00) 9,473.98 10/2013 Garden Maintenance (310.00) 9,163.98 12/2013 1.24 9,165.22 $ (2,592.16) $ 216.44 TOTAL $ 11,540.94 $ 9,165.22