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HomeMy WebLinkAbout2014-01-09 - Council Agenda Packet - Part 1Agenda Corcoran City Council January 9, 2014 - 7:00 PM 1. Call to Order/ Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Open Forum 5. Presentations a. Senator David Osmek 6. Consent Agenda a. Draft Minutes of December 23, 2013 Council Meeting* b. 2014 Annual Appointments —Resolution 2014 -01* c. Planning Commissioner Appointment — Ricky Ravnholdt* d. Parks and Trails Commissioner Appointment — Trish Krueger 7. Claims as Presented * a. Escrow Claims (Fund #500) b. All Other Financial Claims 8. Staff Reports / Memos /Commissions a. Snowplowing Update* 9. Planning Business -None 10. Unfinished Business a. Maple Hill Community Center* b. Rockford Varsity Baseball Field Financial Request* 11. New Business a. Review of City Council Meeting Procedures* b. 2014 Goal Setting* c. Random Program Consortium* 12. Unscheduled Items 13. Review of Upcoming Council Meeting Agenda 14. Council Calendar Planning Commission 01/2/14 2/06/14 03/6/14 04/3114 Lynch Cossette Thomas Guenthner Parks and Trails Commission 1/21/14 2/18/14 03/18/14 4/15/14 Cossette Thomas Guenthner Asleson 15. Adjournment *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. City of Corcoran City Council Meeting Minutes December 23, 2013 — 7:00 PM 6a. The Corcoran City Council met on December 23, 2013, at City Hall in Corcoran, Minnesota. Present were, Mayor Guenthner, Councilor Asleson, Councilor Cossette, Councilor Lynch, and Councilor Thomas. Also present were City Administrator Martens, City Planner Lindahl, City Engineer Torve, Director of Public Safety Gormley, Lieutenant Hamilton and City Clerk Heinecke. Mayor Guenthner called the meeting to order at 7:00 pm 1. Call to Order/ Roll Call 2. Pledge of Allegiance 3. Agenda Approval Motion: made by Thomas, seconded by Lynch to approve the agenda items as presented. Council agreed to reorganize the order for discussion of some of the items. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) 4. Open Forum William Hentges 21310 Meadow Lane addressed the council about concerns regarding a curve on Oakdale Dr. in between Trail Haven Rd and Ebert Rd. Staff was directed to review. 5. Presentations -None 6. Planning Business / Landform J a. Lennar Preliminary PUD /Preliminary Plat and Rezoning report presented by City Planner Lindahl. Council discussed and heard from Joe Jablonski of Lennar. Motion: made by Thomas, seconded by Lynch to approve Resolution 2013 -60 "Approving Preliminary Plat for Ravinia for Property at Gleason Rd and Co Rd 101" as presented. Council discussed. Voting Aye: Guenthner, Cossette, Lynch, and Thomas Voting Nay: Cossette (Motion carried 4:1) 1* Motion: made by Thomas, seconded by Asleson to approve Resolution 2013 -61 "Approving Preliminary Planned Unit Development (PUD) Plan for Ravinia for Property at Gleason Rd and Co Rd 101" as presented. Council discussed. Voting Aye: Guenthner, Asleson, Lynch, and Thomas Voting Nay: Cossette (Motion carried 4:1) Motion: made by Asleson, seconded by Lynch to approve Ordinance 2013 -281 "Amending Title X (Zoning Ordinance) of The City Code to Classify Certain Land Located West of County Road 101, North of Hackamore Road and on Both Sides of Gleason Road" as presented. Council discussed. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) Motion: made by Asleson, seconded by Lynch to approve Resolution 2013 -62 "Approving Findings of Fact for Rezoning for " Ravinia" for Property at Gleason Road and County Road 101" as presented. Council discussed. Voting Aye: Guenthner, Asleson, Lynch, and Thomas Voting Nay: Cossette (Motion carried 4:1) Motion: made by Thomas, seconded by Lynch to approve Ordinance 2013 -282 "Summary of Ordinance 2013 -281" as presented. Council discussed. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) 7. New Business a. Administration Department and Police Department Reorganization report presented by Administrator Martens. Council discussed. Motion: made by Cossette, seconded by Thomas to approve Resolution 2013 -63 "Approving Reorganization of the Administration Department" as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) City of Corcoran City Council Meeting Minutes December 23, 2013 — 7:00 PM 6a. Motion: made by Thomas, seconded by Asleson to approve Resolution 2013 -64 "Approving Reorganization of the Police Department" as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) b. 2014 Final Budget and Levy Approval Motion: made by Cossette, seconded by Asleson to approve Resolution 2013 -66 "Adopting 2014 Budget and Final 2014 Tax Levy Collectible in 2014" as presented. Council discussed. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) c. Approving 2014 Step/Wage Scale and Benefit Package Motion: made by Thomas, seconded by Asleson to approve Resolution 2013 -65 "Approving 2014 Step /Wage Scale and Benefit Package for Exempt and Non Exempt City Employees" as presented. Council discussed. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) 8. Unfinished Business a. Public Works Facility report received, council discussed Motion: made by Cossette, seconded by Asleson to approve change orders listed below as presented. CMPR 023 $10,112.12 CMPR 027 $ 2,406.08 Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) 9. Consent Agenda a. Draft Minutes of December 12, 2013 Council Meeting b. Otto Associates Data Sharing Agreement c. Limited Disclosure Dissemination Agent Agreement d. MS4 SWPPP Application for Reauthorization e. Amendment No. 1 to Contract No. A120539 — CDBG Agreement Motion: made by Thomas, seconded by Cossette to approve consent items a, b, c and e as presented Draft Minutes of December 12, 2013 Council Meeting Otto Associates Data Sharing Agreement Limited Disclosure Dissemination Agent Agreement Amendment No.1 to Contract No. A120539 — CDBG Agreement Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) Susan Nelson, Wenck Associates updated council on the MS4 SWPPP permit application. Motion: made by Cossette, seconded by Asleson to approve the MS4 SWPPP Permit Application. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) 10. Claims as Presented a. Escrow Claims (Fund #500) Motion: made by Asleson, seconded by Thomas to approve escrow claims as presented. Council discussed. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) b. All Other Financial Claims Motion: made by Thomas, seconded by Asleson to approve all other financial claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) City of Corcoran City Council Meeting Minutes December 23, 2013 — 7:00 PM 11. Staff Reports/ Memos /Commissions a. Planning Project Report received, no action required. b. Code Compliance Report received, no action required. c. Financial Performance Report received, no action required. Mayor Guenthner thanked staff and council for a productive year. Motion: made by Lynch, seconded by Asleson to adjourn. Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas (Motion carried 5:0) Meeting adjourned at 8:35pm i Jf 6a. City of Corcoran County of Hennepin State of Minnesota Motion By: Seconded By: January 09, 2014 6b. RESOLUTION ESTABLISHING ANNUAL APPOINTMENTS FOR THE CITY OF CORCORAN FOR 2014 WHEREAS, the City of Corcoran (City) is required to designate the official newspaper, official depositories and signatories, make annual appointments to various commissions within the organization of the City, as well as other defined organizational items as defined by State Statute and City Codes. NOW THEREFORE, BE IT RESOLVED that the City hereby makes the following appointments for the year 2014. 1. Official Newspaper Crow River News, (aka Sun Media) 10917 Valley View Rd, Eden Prairie MN 55344 2. Acting Mayor The Acting Mayor shall be Thomas Cossette 3. Planning Consultant Landform, 105 S. Fifth Avenue, # 513 Minneapolis, MN 55401 4. Engineer Wenck Associates, Inc., 1800 Pioneer Creek Center, Maple Plain MN 55359 5. Attorney — Civil and Criminal Jeff Carson - Carson, Clelland & Schreder, 6300 Shingle Creek Parkway, Suite 305, Minneapolis, MN 55430 -2190 6. Attorney — Human Resources Ratwik, Roszak & Maloney, P.A. — 730 Second Avenue S, Minneapolis MN 55402 7. Auditor Abdo, Eick & Meyers, LLP 5201 Eden Ave #250, Edina MN 55436 KDV Ltd, 220 Park Ave S, St Cloud MN 56302 8. Assistant Weed Inspector City Administrator and the Public Works Department 9. Insurance Agent Anderson Insurance Agency, 312 Central Avenue S.E., #488, Minneapolis, MN 55414 -1064 10. Animal Control Officer Monticello Animal Facility, 203 Chelsea Road, Monticello, MN 55362. 11. Official Depositories Farmers State Bank of Hamel BankWest Page 1 of 2 City of Corcoran County of Hennepin State of Minnesota 21St Century Bank (Formerly State Bank of Loretto) Northland Securities Smith Barney Citigroup Piper Jaffray 12. Official Signatory The following individuals are hereby authorized as official signatories for the City: a. Mayor /Ken Guenthner b. Acting Mayor /Thomas Cossette c. City Administrator /Brad Martens January 09, 2014 13. Authorized for funds transfer and inquire at Farmers State Bank of Hamel The following individuals are hereby authorized for funds transfer and inquiry for the City checking and savings accounts at Farmers State Bank of Hamel: a. City Administrator /Brad Martens b. City Clerk/Jeanie Heinecke ATTEST: VOTING AYE ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron Whereupon, said Resolution is hereby declared passed on this 91h day of January 2014 Jeanie Heinecke, City Clerk Page 2 of 2 Kenneth Guenthner, Mayor City Seal 6b. MEDIA December 2013 City of Corcoran City Council 8200 County Road 116 Corcoran, MN 55340 Dear City Council Members Please accept the following bid from the North Crow River News for legal newspaper designation for the City of Corcoran. As in past years, we will continue to publish the City of Corcoran's legal notices in the South Crow River News at no additional charge. These newspapers are qualified by the State of Minnesota as legal newspapers under Minnesota Statutes Section 331A.02, Subd. 1. The following rate structure for legals is effective January 1, 2014: First insertion: $15.08 per column inch Subsequent insertions: $8.80 per column inch Characters per inch: 320 Lines per inch: 9 Beginning in January, your legal notices will be published in 7 point type. This change is being made to standardize legal notices and has been taken into consideration when calculating your 2014 rate. Your 2014 rate represents a 5% increase over last year. A notarized affidavit will be provided for each notice published. Additional affidavits are $2.50 each. A $20.00 charge will be assessed on legal notices that require typing. All published legal notices are posted on the Press & News website at no additional charge. The North Crow River News and South Crow River News are published weekly on Thursdays. The deadline is 12:00 p.m. on Friday for publication the following Thursday. Please email legal notices to sunlegals@ecm-inc.com. Thank you for considering the North & South Crow River News as the official newspapers for the City of Corcoran for the upcoming year. We appreciate the opportunity to serve the needs of your community. Sincerely, Michael Jetchick Sales Manager 10917 VALLEY VIEW ROAD, EDEN PRAIRIE, MN 55344 • 952 -646 -2019 • PRESSNEWS.COM • L A N D F 0 R M From Site to Finish 105 South Fifth Avenue Suite 513 Minneapolis, MN 55401 December 23, 2013 Brad Martens City of Corcoran 8200 County Road 116 Corcoran, MN 55340 RE: 2014 Rate Schedule Dear Mr. Martens, • • Tel: 612 - 252 -9070 Fax: 612 - 252 -9077 www.landform.net Thank you for utilizing our firm to provide planning services for the City. We appreciate your confidence in us and we value the opportunity to work with you and your staff since 2003. We look forward to continuing to work with you in 2014 as we have the opportunity to begin implementing the comprehensive plan though new development proposals, work with the City to prepare an update to the Design Guidelines in Appendix A of the Zoning Ordinance and assist with a full range of planning services. Landform has a full time staff of professionals, all of whom are committed to providing services that are truly tailored to the communities we serve and helping our clients plan great places to live, work and play. I have attached our municipal rate schedule for 2014. We recognize that we all have budget constraints and this rate schedule allows us to be competitive with other firms while allowing us to provide a comprehensive range of services through retention of our most talented employees. These rates will become effective on January 1, 2014 for hourly work performed by Landform on behalf of the City in 2013. We look forward to working with the City of Corcoran in 2014 and the opportunity to continue to provide professional planning services to assist your staff. Landform is an interdisciplinary site design firm with a studio - based, client- centered practice. Our professional staff includes landscape architects, planners, urban designers, civil engineers and land surveyors. We offer you a SensiblyGreen® approach to your development challenges from Site to Finish ®. Our sensible approach provides economical solutions and cost - saving opportunities for a positive bottom line and return on investment. We save clients dollars today and in long -term operation and maintenance. If you have any questions or comments, please do not hesitate to call me at 612.638.0225. Sincerely, Landform *nohl Ole Kendra Lindahl, AICP Principal Planner Landform, SensiblyG, en and Site to Finish are registered service marks of Landform Professional Services, LLC. i • • 2014 Rate Schedule Professional Services Hourly Rates Senior Principal 195.00 /hour Principal 160.00 /hour Principal Planner $117.00 1hour Associate 130.00 /hour Studio Lead 115.00 /hour Senior Designer 115.00 /hour Designer III 90.00 /hour Designer II 75.00 /hour Designer I 65.00 /hour Planning Lead 115.00 /hour Senior Planner 115.00 /hour Planner III 90.00 /hour Planner II 75.00 /hour Planner I 65.00 /hour Survey Lead 135.00 /hour Project Lead 115.00 /hour Survey Technician III 90.00 /hour Survey Technician II 75.00 /hour Survey Technician I 65.00 /hour Crew Chief 90.00 /hour Survey Crew 55.00 /hour GPS Equipment 35.00 /hour Construction Observation III 120.00 /hour Construction Observation II 85.00 /hour Construction Observation I 80.00 /hour Business Lead 75.00 /hour Senior Administrative Assistant 65.00 /hour Administrative Assistant 50.00 /hour 0 1. Attendance at regularly scheduled Planning Commission and City Council meetings will be billed at a flat rate of $100.00 per meeting. 2. Internal reimbursable expenses are priced as follows: Mileage Based on IRS requirements Plotting on Bond 0.25 per square foot Plotting on Vellum 1.10 per square foot Plotting on Mylar 2.75 per square foot Plotting in Color 7.00 per square foot Color Printing 1.00 for 8.5 x 11 2.50 for 8.5 x 14, 11 x 17 Foam core 25.00 per sheet Scanning 1.50 per scan CD /DVD 10.00 per cd /dvd 3. External reimbursable expenses shall be billed at cost plus 15 %. Brad Martens December 23, 2013 Wenck January 3, 2014 Mayor Ken Guenthner and Council Members City of Corcoran 8200 County Road 116 Corcoran, MN 55340 RE: Letter of Engagement for City Engineering Services Dear Mayor and Council: Wenck Associates, Inc. 1800 Pioneer Creek Ctr. P.O. Box 249 Maple Plain, MN 55359 -0249 (763) 479 -4200 Fax (763) 479 -4242 Email: wenckmp @wenck.com On behalf of Wenck Associates, we thank you for the opportunity to serve as the City Engineer and look forward to continuing in that role in 2014. Significant accomplishments were achieved in 2013 and that trend will continue with infrastructure and developments in 2014. Wenck assisted with the continued planning for the Downtown TIF project, Lennar, and potentially the Schendel property. We managed the procurement of Construction Management Services and served on the Public Works Steering Committee. We assisted the Mobile Hope bidding effort and will continue to be involved in that project as it moves forward in 2014. A strength of Wenck is to work diligently to maximize daily service to the City while limiting and even reducing costs. As in previous years, Wenck records show over 175 hours (approximately $20K) of hourly time that was unbilled to the City of Corcoran, as we do not charge travel time, Council meeting time past one hour, many weekly City Hall hours, some resident inquiries, mileage costs, Mobile Hope, and other miscellaneous items. Wenck has shown this increases customer service to Corcoran residents, and the City maximizes its line item budget. We are proud to provide this local service while recent proposals for other cities show that we also are either low or equally competitive in hourly rates overall. Hourly. rates Our day -to -day work is billed on an hourly basis and we track and fully understand the constraints of the general budget funds and will continue to provide Dan quarterly reports on past and projected work including anticipated impacts to the general budget. A summary is also provided each month to facilitate tracking. Our overall rates for 2013 will remain the same with only a minor increase for Kent and Vince: Principal /City Engineer, Vince Vander Top and Kent Torve Previous $121 /hr; Proposed $124 /hr Sr. Inspector /Field Engineer, Rowdy Schmidt Previous two years $92/hr; Proposed — $94 /hr Other staff would be billed in accordance with our standard schedule as listed below. This schedule was not changed from 2012: Personnel Registered Engineer /Project Manager Senior Engineer Specialist /Scientist Senior Technician/Surveyor Senior Designer /CADD Technician Inspector — Technician Clerical Hourly Rate $90.00 - 150.00 $119.00 - 175.00 $75.00 - 120.00 $80.00- 120.00 $60.00 - 100.00 $60.00 -70.00 Independent Contractor Wenck serves as an Independent Contractor to the City and compensation is made on an hourly basis. We look forward to discussing this letter of engagement and a productive 2014 year. Sincerely, WENCK ASSOCIATES, Inc. Vincent T. Vander Top, P.E. Kent Torve, P.E., LEED AP Principal Principal ENGAGEMENT LETTER The Law Firm of Carson, Clelland & Schreder agrees to represent the City of Corcoran for civil legal services and for municipal prosecution services in 2014. Civil services include meeting attendance, staff consultation and the production of work relating to ordinances, zoning, special assessments, development contracts and other contractual matters. Representation for EDA matters is also anticipated. In addition to the before mentioned subjects, any other services as needed and directed by the City Council will be gladly performed. Charges for the civil work will be $142.50 per hours. The criminal prosecution services included the prosecution of petty misdemeanors, misdemeanors and gross misdemeanors as they occur; review and preparation of criminal complaints and consultation and advice with officers and police administration. The prosecution services include vehicle forfeitures. The prosecution services are billed at $97.50 per hour for attorney and $37.50 per hour for legal assistant. The firm will also provide human resources and tabor consultation and representation if desired by the City. These services will be billed at the civil rate. Sincerely, Jeffry A. Carson on behalf of Carson, Clelland & Schreder APPROVED BY CITY OF CORCORAN By: Its Mayor By: Its Cleric Arno EICK & ® II N-1 A/1 M1 S LLP Certified Public Accountants & Consultants 5201 Eden Avenue Suite 250 Edina, MN 55436 October 29, 2013 Management, Honorable Mayor and City Council City of Corcoran Corcoran, Minnesota To the appropriate representative of those charged with governance of the City of Corcoran (the City): You have requested that we audit the financial statement of the City, which comprise the statements of the governmental activities, each major fund, and the aggregate remaining fund information, including the related notes to the financial statements, which collectively comprise the basic financial statements of the City as of and for the year ended December 31, 2013 We are pleased to confirm our understanding of the services we are to provide the City of Corcoran (the City) for the year ended December 31, 2013. We will audit the financial statements of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information, including the related notes to the financial statements, which collectively comprise the basic financial statements of the City as of and for the year ended December 31, 2013. Accounting standards generally accepted in the United States of America provide for certain required supplementary information (RSI), such as management's discussion and analysis (MD &A), to supplement the City's basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to the City's RSI in accordance with auditing standards generally accepted in the United States of America. These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. The following RSI is required by generally accepted accounting principles and will be subjected to certain limited procedures, but will not be audited: 1) Management's Discussion and Analysis. 2) Schedule of Funding Progress for Other Post - employment Benefits (if applicable) We have also been engaged to report on supplementary information other than RSI that accompanies the City's financial statements. We will subject the following supplementary information to the auditing procedures applied in our audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America and will provide an opinion on it in relation to the financial statements as a whole: 1) Combining and Individual Fund Financial Statements and Schedules 2) Summary Financial Report - Revenues and Expenditures for General Operations - Governmental Funds 952.835.9090 • Fax 952.835.3261 www.aemcpas.com ALG- CL -1.1 City GAAS Eng Ltr City of Corcoran October 29, 2013 Page 2 The following other information accompanying the financial statements will not be subjected to the auditing procedures applied in our audit of the financial statements, and our auditor's report will not provide an opinion or any assurance on that other information. 1) Introductory Section Audit Objective The objective of our audit is the expression of opinions as to whether your basic financial statements are fairly presented, in all material respects, in conformity with generally accepted accounting principles and to report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole. Our audit will be conducted in accordance with auditing standards generally accepted in the United States of America and will include tests of the accounting records and other procedures we consider necessary to enable us to express such opinions. We cannot provide assurance that unmodified opinions will be expressed. Circumstances may arise in which it is necessary for us to modify our opinions or add emphasis -of -matter or other -matter paragraphs. If our opinions on the financial statements are other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or to issue a report as a result of this engagement. Management Responsibilities Management is responsible for the basic financial statements and all accompanying information as well as all representations contained therein. You agree to assume all management responsibilities for any nonattest services we provide; oversee the services by designating an individual, preferably from senior management, with suitable skill, knowledge, or experience; evaluate the adequacy and results of the services; and accept responsibility for them. We will prepare a general ledger trial balance for use during the audit. Our preparation of the trial balance will be limited to formatting information in the general ledger into a working trial balance. As part of the audit we will prepare a draft of your financial statements and related notes. We will also use the financial statements to complete the Office of the State Auditors' City Reporting Form. We will also enter the current year capital asset transactions into our software based on information you provide. Management is responsible for establishing and maintaining effective internal controls, including monitoring ongoing activities; for the selection and application of accounting principles; and for the preparation and fair presentation of the financial statements in conformity with U.S. generally accepted accounting principles. Management is also responsible for making all financial records and related information available to us and for the accuracy and completeness of that information. You are also responsible for providing us with (1) access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements, (2) additional information that we may request for the purpose of the audit, and (3) unrestricted access to persons within the government from whom we determine it necessary to obtain audit evidence. Your responsibilities include adjusting the financial statements to correct material misstatements and confirming to us in the written representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements taken as a whole. You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the government involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, regulators, or others. In addition, you are responsible for identifying and ensuring that the City complies with applicable laws and regulations. 952.835.9090 • Fax 952.835.3261 www.aemcpas.com ALG- CL -1.1 City GAAS Eng Ltr City of Corcoran October 29, 2013 Page 3 You are responsible for the preparation of the supplementary information in conformity with U.S. generally accepted accounting principles. You agree to include our report on the supplementary information in any document that contains and indicates that we have reported on the supplementary information. You also agree to include the audited financial statements with any presentation of the supplementary information that includes our report thereon. Your responsibilities include acknowledging to us in the representation letter that (1) you are responsible for presentation of the supplementary information in accordance with GAAP; (2) that you believe the supplementary information, including its form and content, is fairly presented in accordance with GAAP; (3) that the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the supplementary information. With regard to the electronic dissemination of audited financial statements, including financial statements published electronically on your website, you understand that electronic sites are a means to distribute information and, therefore, we are not required to read the information contained in these sites or to consider the consistency of other information in the electronic site with the original document. Audit Procedures - General An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We will plan and perform the audit to obtain reasonable rather than absolute assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the City or to acts by management or employees acting on behalf of the City. Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, there is a risk that material misstatements may exist and not be detected by us, even though the audit is properly planned and performed in accordance with U.S. generally accepted auditing standards. In addition, an audit is not designed to detect immaterial misstatements, or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements. However, we will inform the appropriate level of management of any material errors, any fraudulent financial reporting, or misappropriation of assets that come to our attention. We will also inform the appropriate level of management of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential. Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later periods for which we are not engaged as auditors. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions. We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will require certain written representations from you about the financial statements and related matters. Audit Procedures - Internal Control Our audit will include obtaining an understanding of the City and its environment, including internal control, sufficient to assess the risks of material misstatement of the financial statements and to design the nature, timing, and extent of further audit procedures. An audit is not designed to provide assurance on internal control or to identify deficiencies in internal control. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards. 952.835.9090 • Fax 952.835.3261 www.aemcpas.com ALG- CL -1.1 City GAAS Eng Ltr City of Corcoran October 29, 2013 Page 4 Audit Procedures - Compliance As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the City's compliance with the provisions of applicable laws, regulations, contracts, and agreements. However, the objective of our audit will not be to provide an opinion on overall compliance and we will not express such an opinion. Engagement Administration, Fees, and Other We may from time to time, and depending on the circumstances, use third -party service providers in serving your account. We may share confidential information about you with these service providers, but remain committed to maintaining the confidentiality and security of your information. Accordingly, we maintain internal policies, procedures, and safeguards to protect the confidentiality of your personal information. In addition, we will secure confidentiality agreements with all service providers to maintain the confidentiality of your information and we will take reasonable precautions to determine that they have appropriate procedures in place to prevent the unauthorized release of your confidential information to others. In the event that we are unable to secure an appropriate confidentiality agreement, you will be asked to provide your consent prior to the sharing of your confidential information with the third -party service provider. Furthermore, we will remain responsible for the work provided by any such third -party service providers. We understand that your employees will prepare all cash or other confirmations we request and will locate any documents selected by us for testing. We expect to begin our audit in March 2014 and to issue our reports no later than June 30, 2014. Andrew K. Berg, CPA is the engagement partner and is responsible for supervising the engagement and signing the report or authorizing another individual to sign it. Our fee for these services will be as follows: Audit 2013 TIF Reporting Forms 2013 Office of the State Auditor's Reporting Form 17,690 640 610 The fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the engagement. If significant additional time is necessary, we will discuss it with you and arrive at a new fee before we incur the additional costs. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. Amounts not paid within 30 days from the invoice date will be subject to a late payment charge of 1 percent per month (12 percent per year). If for any reason the account is turned over for collections, additional fees will be added to cover collections cost. In accordance with our Firm policies, work may be suspended if your account becomes 90 days or more overdue and will not be resumed until your account is paid in full. If we elect to terminate our services for nonpayment, our engagement will be deemed to have been completed upon written notification of termination, even if we have not completed your audit You will be obligated to compensate us for all time expended and to reimburse us for all out -of- pocket expenditures through the date of termination. Except in the event of your failure to make a payment when due, in the event of a dispute related in any way to our services, our Firm and you agree to discuss the dispute and, if necessary, to promptly mediate in a good faith effort to resolve. We will agree on a mediator, but if we cannot, either of us may apply to a court having personal jurisdiction over the parties for appointment of a mediator. We will share the mediator's fees and expenses equally, but otherwise will bear our own attorneys' fees and mediation cost. Participation in such mediation shall be a condition to either of us initiating litigation. In order to allow time for the mediation, any applicable statute of limitations shall be tolled for a period not to exceed 120 days from the date either of us first requests in writing to mediate the dispute. The mediation shall be confidential in all respects, as allowed or required by law, except our final settlement positions at mediation shall be admissible in litigation solely to determine the prevailing party's identify for purposes of the award of attorneys' fees. In the event you fail to make a payment for services or to reimburse for costs advanced by the Firm on your behalf, the Firm reserves the right to take all legally permissible action, including commencement of litigation in lieu of mediation, and shall have the right to collect its costs, including reasonable attorney's fees, incurred in any such collection or litigation activities. 952.835.9090 • Fax 952.835.3261 www.aemcpas.com ALG- CL -1.1 City GAAS Eng Ltr City of Corcoran October 29, 2013 Page 5 We appreciate the opportunity to be of service to the City and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. Sincerely, ABDO, EICK & MEYERS, LLP Certified Public Accountants & Consultants Andrew K. Berg, CPA Governmental Services Partner RESPONSE: This letter correctly sets forth the understanding of the City of Corcoran. LZA Title 952.835.9090 • Fax 952.835.3261 www.aemcpas.com ALG- CL -1.1 City GAAS Eng Ltr KOV December 6, 2013 Mayor and City Council City of Corcoran 8200 County Road I l6 Corcoran, MN 55340 The City of Corcoran has previously contracted for various hours of accounting and consulting services with KDV. The purpose of this letter is to revise the engagement for ongoing services. We are proposing one or more of (but not limited to) the following consulting services: A. Assistance with preparation of 2013 audit work papers for the City's independent auditors as requested B. Training on preparation of specific 2013 audit work papers — as requested C. Ongoing 2013 -2014 accounting, finance, training, and consulting services as requested You agree that it is appropriate to limit the liability of Kern, DeWenter, Viere, Ltd. its shareholders, directors, officers, employees and agents and that this limitation of remedies provision is governed by the laws of Minnesota, without giving effect to choice of law principles. You further agree that you will not hold us liable for any claim, cost or damage, whether based on warranty, tort, contract or other law, arising from or related to this agreement, the services provided under this agreement, the work product, or for any plans, actions or results of this engagement, except to the extent authorized by this agreement. In no event shall we be liable to you for any indirect, special, incidental, consequential, punitive or exemplary damages, or for loss of profits or loss of goodwill, costs or attorney's fees. The exclusive remedy available to you shall be the right to pursue claims for actual damages that are directly caused by acts or omissions that are breaches by us of our duties under this agreement. The City of Corcoran agrees to perform the following functions in connection with this engagement: • Make all management decisions and perform all management functions • Designate a competent individual to oversee the services Expert advice. When you treed it.'" Twill Cities St. Claud wwmkdv.cosn S7iU� %11.mcan 13oulera;,1_ lk. U 11ac6 dreuir S. 877.')12.769h (.i•; r�fied I'uU[s� 'Iuwwrd Li Suit, WOO 7 V(1. liox 1 1U YVr,t[W Vdnagaa,rttt BI S1 Cloud t'linnesooi Technology ilelp DeAy I':n "ail tics r4 �� S 13; ,! 3U_' 866,100.&926 fiudnesr .', du<<d;�,t, Phone: 9525 G").6Sii(t Prime. ',20--A 7010 1r, E'az: 31U.� 1 i'Rd • Evaluate the adequacy and results of the services performed • Accept responsibility for the results of the services • Establish and maintain internal controls, including monitoring ongoing activities Our charges for services, including travel and out -of- pocket expenses, will be billed as the work progresses on a monthly basis. Payments for our services are due upon receipt of our billing. These services will be billed at the rate of $140 per hour. When, and if, our hours or billings approach estimated amounts, we will discuss the progress of the above consulting services with you. We will also provide the City with progress reports on objectives accomplished on an "as requested" basis. Should our relationship terminate before our engagement is completed, you will be billed for services to the date of termination. All bills are payable upon receipt. A service charge of 1% per month, which is an annual rate of 12 %, will be added to all accounts unpaid 30 days after billing date. If collection action is necessary, expenses and reasonable attorney's fees will be added to the amount due. Any disputes between us that arise under this agreement, or 1617 a breach of this agreement, or that arise out of any other services performed by us for you, must be submitted to non - binding mediation before either of us can start a lawsuit against the other. To conduct mediation, each of us shall designate a representative with authority to fully resolve any and all disputes, and those representatives shall meet and attempt to negotiate a resolution of the dispute. If that effort fails, then a competent and impartial third party acceptable to each side shall be appointed to hold and conduct a non- binding mediation proceeding. You and we will equally share in the expenses of the mediator and each of us will pay for our own attorneys' fees, if any. No lawsuit or legal process shall be commenced until at least sixty (60) days after the mediator's first meeting with the parties. The nature of our engagement makes it inherently difficult, with the passage of time, to present evidence in a lawsuit that fully and fairly establishes the facts underlying any dispute that may arise between us. We both agree that notwithstanding any statute of limitation that might otherwise apply to a claim or dispute, including one arising out of this agreement or the services performed under this agreement, or for breach of contract, fraud or misrepresentation, a lawsuit must be commenced within twenty -four (24) months after the date of our report. This twenty -four (24) month period applies and starts to run on the date of each report, even if we continue to perform services in later periods and even if you or we have not become aware of the existence of a claim or the basis for a possible claim. In the event that a claim or dispute is not asserted at least sixty (60) days before the expiration of this twenty -four (24) month period, then the period of limitation shall be extended by sixty (60) days, to allow the parties to conduct non - binding mediation. We appreciate the opportunity to be of service to the City of Corcoran and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know, If you agree with the terms of our engagement as 2 described in this letter, please sign the enclosed copy and return it to us. At any time, please feel free to contact roe Rigdon at 452 - 563 -6868. Sincerely, Matt 04" Certified Public Accountant Aoegdon Certified Public Accountant RESPONSE: This letter correctly sets forth the understanding of the City of Corcoran. am Title: Date: RESPONSE: This letter correctly sets forth the understanding of the City of Corcoran. By: Title: Date- 3 CrFY OFF CORCORAN 8200 County Road 116, Corcoran, MN 55340 763.420.2288 — Office 763.420.6056 — Fax E- mail - generaEa djorcomn.mn_a IWeb Site- wwwNc,c_ercoran.mr. s Please indicate by order which of the following you are interested in (1,2,3, etc.): Parks and Trails Commission Meets the 3d Tuesday of the month at 7:00 p.m. - City Hall Planning Commission Meets the 1" Thursday of the month at 7:00 PM - City Hall Watershed Commission Meets the 2nd Wednesday of the month, 11:30 AM — Maple Grove City Hall Other We welcome you as an applicant for one of the City's commissions. Residents of Corcoran are eligible for nomination to any of the City's commissions as established by the City Council. Please complete the following information, attach extra sheets if necessary, and return. Accommodations will be provided, upon request, to allow individuals with disabilities to participate in the application process. We are required to provide the following information to you. Under Minnesota law, your name and home address are public information, which must be provided to anyone who requests it. If appointed to a commission, the following information will also be public: education and training background, previous work experience, work location, a work telephone number, and any expense reimbursement. The other information requested below is classified as private. This information will be used by the Commissioners, and the City Council in determining whether you should be appointed to a commission. Therefore, all of the information will be provided to the Commissioners and City Council in a public forum and will be reviewed in public. Failure to provide the requested information may result in your not being considered for an appointment. H:ACity Hall Infonnation\Forms\Administrative Applications Information\2012 Commission Application.doc Please complete the information below: Name: 9 r c, . k e_, );�', 4 VAI /-) 0 B d (- Address: &79-57- �c4, d Cc v-e- o �r'ct )4 i� 57 s- v U 2i-- Phone: (h)� 3 f%� 5 Y y iw) (c) " "1- Y 3 Fax: E- maihi�ke:- a t 79s Cnmt i s Please answer the following questions (use the back side if more space is needed): 1) How long have you been a Corcoran resident? / 3 q r-> 7— 2) Please list any city committees/ commissions you have served on in the past, either for the City of Corcoran or another community. Please include the dates of service and if you held any positions such as Chair or Secretary. �y%tti rr e V Ff. vvd'79 C'carvrttt;sSs r i rwt 5 Gccrt "� dk+�e— 3) Please describe why you feel qualified to serve on the Commission for which you are applying, including any other relevant experience with the issues faced by the Commission. d SL r v J Z s cA " rvr > o? as %�.e l�c� :� l2! d 5 S s (r� �r� Cl/7 7'e - 37 1&1 r �s i "�/ P eE b /) 'e- m elt ; 11 4) Why are you interested in serving on this Commission? o-*n e )tom. ( r 5 Y17 t c C d ya y df Z u 7 K A r; �i c t.., p c,,_ c_ H: \City Hall Information\Forms\Administrative Applications Information \2012 Commission Application.doc "' `J If appointed, I agree to disclose any conflict of interest I might have in reviewing or approving any contract, license, permit, application, appointment, land use decision, public improvement, or other matter that comes before me? Please sign and date this Application and return to: City of Corcoran 8200 County Road 116 Corcoran IVIN 55340 k4'Jz,c,4 "r ✓ Date i Sri %s'3 Applicant Signature H: \City Hall Information \Forms\Administrative Applications Information \2012 Commission Application.doc STAFF REPORT Document No. 8a Council Meeting: January 9, 2014 Prepared By: Brad Martens, City Administrator Topic: Snowplowing Update Action Required: None Summary: The snow plowing season is well underway for the 2013/2014 season. Public Works Superintendent Pat Meister will be providing a brief update on the condition of the roads as well as the challenges /opportunities faced by the Public Works Department. He will also be available for any questions from the City Council. Financial /Budget: N/A Options: N/A Recommendation: N/A Council Action: N/A Attachments: N/A STAFF REPORT Document No. 10a Council Meeting: January 9, 2014 Prepared By: Brad Martens, City Administrator Topic: Maple Hill Community Center Action Required: Direction Summary: Work continues on the proposed Maple Hill Community Center project. The apparent low bid was in the amount of $276,000 which includes the construction of the facility itself. Additional costs /steps are required for completion and are outlined below: • Review of bids: o Hennepin County is reviewing the apparent low bid for compliance with standards required to receive Community Development Block Grant (CDBG) funds. This should be completed soon and carries no cost to the project. • Building Permit application: • It is recommended that a building permit is applied for in advance of approving agreements in order to understand if any additional requirements are necessary which may adjust the costs /timeframe for the project. • If the City waives its share of the fees the cost for Metro West's review would be approximately $1,100. • Approve agreements: • Maple Hill Estates: Barry Hay ■ Financing operations and maintenance of the facility, site access, etc. • Mobile Hope: ■ Managing the operations of the facility, use of the facility, etc. • Agreements will primarily be completed by staff however some City Attorney time will be needed which is approximately $1,000. • Planning approvals: • Preliminary Plat approval, Site Plan approval, and Variance approval are necessary to place the community center on City property as shown in the aerial photo on the next page. At minimum section "A" would be required to be added to the City owned parcel. Section "B" may be requested to be added in order to accommodate the entire storm shelter. • Approvals would go to the Planning Commission and City Council in March 2014. It is estimated that $6,000 will be needed in planner time to prepare the necessary documents and staff reports for the approval Page 2 z i process. Additional application fees exist however the City can choose to waive those fees. S.- - - ya 9-M! z W Construction management: o It is estimated that the construction of the facility will require 100 hours of time for monitoring, answering questions, etc. The City Engineer would be directed to take on this task as existing City staff does not have the capacity to do this work. Cost is estimated at $12,100. The completion of the project is expected to require the following estimated costs: Construction: $276,000 Building Permit (City portion waived): $1,100 City Attorney Fees: $1,000 Planning (City fees waived): $6,000 Construction management: $12,100 Total: $296,200* *Does not include staff time dedicated towards the project or fees waived by the City. The following revenue has been dedicated towards the project: Community Development Block Grant: $225,000 Personal Guarantee: $30,000 Total: $255,000 Gap: $41,200 Mobile Hope is committed to raising funds necessary to complete the project and is requesting City support in the following ways: 1. Approve the project based upon a commitment of Mobile Hope to raise funds to fill the gap in the future. The gap previously discussed with Mobile Hope was $21,000 as the additional costs outlined in this report were unknown. Page 3 2. Consideration of taking on costs for the building permit, attorney, planning, and construction management fees associated with the project. Staff is requesting the City Council direct staff on what level of contribution the City should participate in towards project. Financial /Budget: The approved 2014 budget does not include funds related to the additional construction fees or the building permit, attorney, planning, and construction management fees associated with the project. The financial implications to the 2014 budget are outlined in the options below. An amount of $18,078.76 in City funds was dedicated towards the project in 2013. Options: 1. Fully participate in the project and commit necessary funds to pay for the additional construction fees as well as the building permit, attorney, planning, and construction management fees associated with the project. This will result in an additional $41,200 in unanticipated expenditures for the 2014 budget. 2. Significantly participate in the project and commit necessary funds to pay for the building permit, attorney, planning, and construction management fees associated with the project. This will result in an additional $20,200 in unanticipated expenditures for the 2014 budget and require Mobile Hope to raise $21,000 in donations. 3. Participate in some items but not others. Depending on the financial contribution by the City, Mobile Hope would be required to raise a different amount of funds to complete the project. 4. Offer no further financial participation in the project. This would require Mobile Hope to raise $41,200 in donations to complete the project. Recommendation: As no additional funds have been dedicated towards this project in 2014, staff is hesitant in dedicating additional funds without some sort of offsetting revenue increase or expenditure decrease. Staff recommends requesting Mobile Hope work towards raising funds needed to complete the project while staff works to complete as many of the items in -house as possible to lower the possible expenditures. Council Action: Direct staff on what level of financial participation the City should assist in the proposed Maple Hill Community Center. Attachments: N/A STAFF REPORT Document No. 10b. Council Meeting: January 9, 2014 Prepared By: Brad Martens Topic: Action Required: Rockford Varsity Baseball Field Financial Approval Request Summary: Discussion continues on the proposed Rockford School District Varsity Baseball Field project. Recently City Staff have had conversations with Paul Durand, Rockford School District Superintendent about the process required to move the project forward in a timeframe preferred by the School District in order to go out for bids over this winter and receive favorable bids. The discussion led to a recommendation for the School District to request funds from the City and for the School District to manage the project. The City has received a financial request from Mr. Durand to allow for the building a varsity baseball field in the City of Corcoran. The request includes the following items in not to exceed amounts: Cost to add a 92 Stall Parking Lot: $180,000 (asphalt, curb & gutter) Amount to Purchase Wetland Credits: $12,000 Added expense to add turn lanes to County Road 10: $175,000 The total of the above requests is $367,000 and is in addition to the $45,000 previously committed to the project in order to secure a $100,000 grant from Hennepin County and the Minnesota Twins. As mentioned earlier these are "not to exceed" amounts so if the costs are lower the City contribution is also lower. The City Council should consider the request and direct staff how to respond to the School District. The proposed Rockford Varsity Baseball field would be a significant investment within the City of Corcoran. The field would be utilized by the school district and baseball association. Financial /Budget: A balance of approximately $342,000 exists in Park Dedication Funds. Other options include using reserves which are currently too low or to borrow for the project. Options: 1. Approve a contribution of funds as requested. 2. Approve a contribution of a different amount. 3. Send back to staff for further review. Page 2 Recommendation: N/A Council Action: Consider a motion to approve a financial contribution towards the Rockford School District Varsity Baseball Field. Attachments: N/A STAFF REPORT Document No. 11 a. Council Meeting: January 9, 2014 Prepared By: Brad Martens Topic: City Council Meeting Procedures Action Required: Discussion Summary: The Mayor has requested that an opportunity exist for the Council to discuss the current meeting procedures and agenda process that exists for City Council meetings. Staff requests that the City Council discuss these items and direct staff to make any necessary changes. Financial /Budget: N/A Options: N/A Recommendation: N/A Council Action: Discuss City Council meeting procedures and agenda process. Attachments: N/A STAFF REPORT Document No. 11 b. Council Meeting: January 9, 2014 Prepared By: Brad Martens Topic: 2014 Goal Setting Action Required: Direction Summary: As 2014 begins staff is requesting the City Council consider scheduling a work session to set goals for 2014. A goal setting work session could include a review of any or all of the following items or other items at the choosing of the Council: • Comprehensive Plan • Financial Plan • Budget process • Roles of City Council, Commissions, and staff • City mission /vision • Water /sewer service • Challenges /opportunities facing to the City • Department operations • Legislative agenda A work session could be scheduled for a half or full day depending on what the City Council wishes to accomplish. Financial /Budget: If led by staff no additional cost would exist. A consultant could be hired to lead the work session and complete a formal report for approximately $2,000. Options: 1. Schedule a goal setting work session. 2. Decline scheduling a goal setting work session. Recommendation: Schedule a goal setting work session. Council Action: Consider a motion to schedule a goal setting work session. Attachments: N/A STAFF REPORT Document No. 11 c. Council Meeting: Prepared By: January 9, 2014 Brad Martens Topic: Action Required: Random Program Consortium Services- Approval Rockford Testing Solutions Summary: Public Works employees for the City of Corcoran are required to take part in a random drug /alcohol testing program as required by the Department of Transportation. The City has previously used MedTox Laboratories for this service as part of a large pool of employees from different organizations. As of January 1, 2014 the company has discontinued its consortium program and offers instead an individual program specific to an organization. Although this program would work for Corcoran it would require much more testing due to only five employees taking part of the program which would increase costs to the City. Staff has investigated other opportunities and found that Rockford Testing Solutions can provide these services for similar costs as previously with MedTox and continue in a large consortium program. Staff has requested a contract for review however it has not been received in time for the packet. The agreement will be available by the time of the City Council meeting and will be emailed in advance to Councilors. Financial /Budget: The program carries an annual fee of $150 with additional fees of approximately $50 for each test that is required. Funds exist in the 2014 budget to cover these costs. Options: 1. Approve an agreement with Rockford Testing Solutions for mandatory D.O.T. testing. 2. Send back to staff for further review. Recommendation: Approve an agreement with Rockford Testing Solutions for mandatory D.O.T. testing. Council Action: Consider a motion to approve an agreement with Rockford Testing Solutions for mandatory D.O.T. testing. Attachments: N/A — Agreement will be emailed when received.