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2013-12-12 -Council Agenda Packet
Agenda Corcoran City Council December 12, 2013 - 7:00 PM 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Open Forum 5. Public Hearing a. 2014 Truth in Taxation* 6. Presentations 7. Consent Agenda a. Draft Minutes of November 25, 2013 Council Meeting* b. Parks and Trails Commission Appointment — Sharon Meister* c. Hennepin County EPDB Conditional Use License Agreement A090968* d. Amendment to Loretto Fire Department Contract for Fire Service (Acknowledge Updated Map)* 8. Claims as Presented a. Escrow Claims (Fund #500) b. All Other Financial Claims 9. Staff Reports/ Memos /Commissions -None 10. Planning Business / Landform a. Comprehensive Planning Discussion — Schendel Pre - Sketch Plan Review* b. Schmids Hidden Valley Second Addition* 11. Unfinished Business a. Public Works Facility* b. Sanitary Sewer and Water Services* 12. New Business a. Design Guideline Subcommittee* b. Compost Site Request* 13. Unscheduled Items 14. Review of Upcoming Council Meeting Agenda 15. Council Calendar Planning Commission 12/5/13 01/2/14 2/06/14 03/6/14 04/3/14 Asleson Lynch Cossette Thomas Guenthner Parks and Trails Commission 12/17/13 1/21/14 2/18/14 03/18/14 4/15114 Cancelled Cossette Thomas Guenthner Asleson 16. Adjournment *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. 1 CITY OF CORCORAN DRAFT 11/21/2013 2 2014 3 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2011 ACTUAL 2012 ACTUAL 2013 BUDGET 2014 BUDGET BUDUL DIFFERENCE 2013/2014 41 1 CITY HALL DEPARTMENTS COMMENTS 5 City Council 6 41100 -100 Wages & Salaries 6,600 6,600 6,600 6,600 $ - 7 41100 -122 FICA / SS 409 409 409 409 $ - 8 41100 -126 Medicare 96 96 96 96 $ - 9 41100 -210 1 Operating Expense 285 - 100 100 $ - 10 41100 -364 Workers' Compensation 32 55 46 $ (9) 11 Total City Council 7,390 7,137 7,260 7,251 $ 9 12 13 News Letter/Website 14 41130 -351 News letter, Misc literature 3,714 4,062 4,000 4,500 $ 500 16 41130 -354 Website 700 700 700 700 $ - 17 Total Newsletter & Web 4,414 4,762 4,700 5,200 $ (500) 18 19 Elections 20 41410 -210 Operating Supplies 1,122 6,263 5,000 5,000 $ - 21 Total Elections 1,122 6,263 5,000 5,000 $ - 22 23 Auditor 24 41540 -300 Professional Services 16,612 16,675 17,700 18,250 $ 550 25 Financial Services 5,958 5,486 4,000 6,000 $ 2,000 26 28 Total Auditor 22,570 22,161 21,700 24,250 $ 2,550 29 30 Assessor 31 41550 -210 Operating Supplies 760 929 500 1,000 $ 500 32 41550 -300 Professional Services 49,284 49,284 49,284 52,788 $ 3,504 New contract 33 Total Assessor 50,044 50,213 49,784 53,788 $ 4,004 34 35 Attorney 36 41600 -300 Professional Services 32,972 22,353 30,000 30,000 $ - 37 Total City Attorney 32,972 22,353 30,000 30,000 $ - 38 39 City Charter 40 41000 -210 Operating Supplies 235 - - - $ - 41 41000 -300 Professional Services - - - $ - 42 Total City Charter 235 - - - $ - 43 44 Other General Government 48 41900 -210 Operating Supplies 31 3,255 $ - Crop land tax 49 41900 -300 Professional Srvs - 21,041 - - $ - 50 41900 -321 Telephone - - - - $ - 51 41900 -360 Insurance 42,717 18,806 45,000 57,000 $ 12,000 5% increase from 2013 actual 52 41900 -430 Misc Banking Charges - - $ - 53 41900 -433 Dues & Memberships 22,207 24,454 24,000 27,115 $ 3,115 54 $ 2,425 Metro Cities $ 365 194 Chamber 55 $ 13,625 Elm Creek Watershed 56 $ 2,385 NWHHS 57 $ 4,817 -MC 58 $ 1,698 Home Free 59 $ 1,800 Community Mediation 60 41900 -810 Refunds /Reimbursements - - $ - 61 Total Other Government 64,924 64,332 69,000 87,370 $ 18,370 62 10a. 1 CITY OF CORCORAN DRAFT 11/21/2013 2 2014 3 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2011 ACTUAL 2012 ACTUAL 2013 BUDGET 2014 BUDGET BUDUL DIFFERENCE 2013/2014 63 Planning & Zoning 41910 -210 Operating Supplies 2,000 $ 2,000 PH notices, labels, postage 64 41910 -300 Professional Services 60,590 41,728 32,000 50,000 $ 18,000 66 Total Planning & Zoning 60,590 41,728 32,000 52,000 $ 20,000 67 68 City Hall Operating Expenses 69 41941 -200 Office Supplies 2,563 1,978 3,000 3,000 $ - 70 41941 -201 Postage /Shipping 2,025 1,628 2,500 2,500 $ - 71 41941 -207 Computer / Copier Supplies 5,073 2,424 3,000 3,000 $ - 72 41941 -210 Operating Supplies 14,208 12,497 9,500 12,500 $ 3,000 Cintas, Zep, Adams, Wilmar Water 73 41941 -300 Professional Services 10,832 15,385 7,000 7,300 $ 300 4% Admin fees increase (Paychex„ US Bank) 74 41941 -321 Telephone 3,065 2,182 3,000 3,000 $ - 75 41941 -352 Gen. Notices Public Hearing information 1,632 2,235 2,000 2,500 $ 500 Crow River News 76 41941 -364 Workers Comp Insur. ( Misc. Vol. Commissioners Staff) 1 - 438 14 $ (424) 77 41941 -380 Utilities / Outside Services 14,904 12,833 14,500 14,500 $ - Center Point, Randys, Wright Henn Elec, Wright Henn Security 78 41941 -400 Repairs /Maintenance Bldg. 7,060 9,817 4,000 9,000 $ 5,000 Cleaning Service 79 41941 -430 Misc. Banking Charge - 64 - - $ - 80 41941 -520 Buildings & Structures - 4,000 4,000 $ - Facility 81 41941 -810 Refunds /Reimbursements - $ - 82 Total City Hall Operating 61,362 61,042 52,938 61,314 $ 8,376 83 84 IT Technology 86 41951 -207 Computer / Supplies 6,295 7,580 7,500 7,500 $ - Annual license renewal 87 41951 -210 Operating Supplies 4,500 4,500 $ - Hardware /Software 88 41951 -300 Professional Supplies 6,000 6,000 $ - Managed services 89 41951 -530 Facility Assets 7,000 - $ (7,000) No Project for 2014 90 Total IT Technology 6,295 7,580 25,000 18,000 $ (7,000) 91 92 Engineering 94 43170 -300 Professional Services 68,388 53,365 40,000 40,000 $ - 95 Total Engineering 68,388 53,365 40,000 40,000 $ - 96 97 Fire 98 42200 -300 Professional Services 247,090 242,083 250,000 239,000 $ (11,000) 99 42200 -550 Motor Vehicles 11,258 - - - $ - 100 42200 -580 Safety Inspections 676 - - - $ - New -Start inspection program 101 Total Fire Services 259,023 242,083 250,000 239,000 $ (11,000) 102 103 Building Inspections 104 42400 -300 Professional Services 48,461 9,421 15,000 28,000 $ 13,000 2013 new homes /Lennar 105 42400 -437 Surcharges 2,995 1,727 2,500 5,000 $ 2,500 106 Total Building Inspections 51,457 11,148 17,500 33,000 $ 15,500 107 108 Recycling 109 43232 -210 Operating Supplies 1,839 827 1,000 1,000 $ - 110 43232 -300 Professional Services 71,176 64,743 69,000 69,000 $ - 111 Total Recycling 73,016 65,570 70,000 70,000 $ - 112 113 GRAND TOTAL CITY HALL 763,802 659,736 674,882 726,173 51,291 114 115 City Administrator 116 41300 -100 Wages & Salaries 87,623 92,519 93,987 91,780 $ (2,207) 117 41300 -121 PERA 6,353 6,708 6,814 6,654 $ (160) 118 41300 -122 FICA / SS 4,857 5,148 5,827 5,690 $ (137) 119 41300 -126 IMedicare 1,129 1,312 1,363 1,331 $ (32) 120 41300 -130 1 Employer Paid FSA - - 350 - $ (350) 10a. 1 CITY OF CORCORAN DRAFT 11/21/2013 2 2014 3 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2011 ACTUAL 2012 ACTUAL 2013 BUDGET 2014 BUDGET BUDUL DIFFERENCE 2013/2014 121 41300 -131 Employer Paid Health 13,223 13,959 13,467 16,745 $ 3,278 $1,695 Retiree benefit until 4/1/2014 10a. 1 CITY OF CORCORAN DRAFT 11/21/2013 2 2014 3 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2011 ACTUAL 2012 ACTUAL 2013 BUDGET 2014 BUDGET BUDUL DIFFERENCE 2013/2014 122 41300 -132 Medical Cafeteria Plan - - - $ - 123 41300 -133 Employer Paid HSA - $ - 124 41300 -140 Unemployment Compensation - - - $ - 125 41300 -208 Training 2,668 1,813 2,500 3,650 $ 1,150 126 41300 -210 Operating Supplies 837 492 700 700 $ - 127 41300 -300 Professional Services - - - - $ - 128 41300 -364 Workers' Compensation 709 (683) 840 809 $ (31) 129 $ 111 MN City /County Managers 130 $ 738 ICMA 131 41300 -433 Dues & Memberships 871 848 900 700 $ (200) 132 Grand Total City Administrator 118,270 122,114 126,748 128,059 $ 1,311 133 134 City Clerk / Administrative Staff 135 41400 -100 Wages & Salaries 123,369 135,247 117,112 121,271 $ 4,159 136 41400 -110 Overtime 194 1,827 2,000 2,000 $ - 137 41400 -121 PERA 8,912 9,922 8,635 8,937 $ 302 138 41400 -122 FICA / SS 8,312 8,883 7,385 7,643 $ 258 139 41400 -126 Medicare 1,933 2,078 1,727 1,787 $ 60 140 41400 -130 Employer Paid FSA - $ - 141 41400 -131 Employer Paid Health 24,309 23,363 27,634 30,100 $ 2,466 142 41400 -132 Medical Cafeteria $ - 143 41400 -133 Employer Paid H S A $ - 144 41400 -140 Unemployment Compensation - $ - 145 41400 -208 Training 1,044 830 3,500 2,500 $ (1,000) $1,000 moved to Code Enforcement 146 41400 -210 Operating Supplies 396 404 500 500 $ - 148 41400 -364 Workers' Compensation Insurance 1,293 1,216 1,411 1,041 $ (370) 149 41400 -433 Dues & Memberships 60 35 150 150 $ - 150 Grand Total Admin Staff 169,821 183,804 170,054 175,929 $ 5,875 151 152 Code Enforcement 153 41920 -100 Wages & Salaries 5,514 7,543 39,419 45,678 $ 6,259 154 41920 -110 Overtime - - 1,000 1,000 $ - 155 41920 -121 PERA 400 503 2,930 3,384 $ 454 156 41920 -122 FICA / SS 341 445 2,506 2,894 $ 388 157 41920 -126 Medicare 80 104 586 677 $ 91 158 41920 -130 FSA Employer - - $ - 159 41920 -131 Health Insurance - - 13,817 15,050 $ 1,233 160 41920 -140 Unemployment Compensation - $ - 161 41920 -208 Training - 1,000 $ 1,000 162 41920 -210 Operating Supplies 595 1,054 1,500 1,500 $ - 163 41920 -300 Professional Srvs - 526 - - $ - 164 41920 -331 Vehicle Expense - $ - 165 41920 -344 Public Hearing Notices - $ - 166 41920 -364 Workers' Compensation - 401 $ 401 167 41920 -417 Uniform - 100 100 200 $ 100 168 41920 -433 Dues & Membership - - - 100 $ 100 169 Grand Total Code Enforcement 6,930 10,276 61,858 71,784 $ 9,926 170 171 Employee Benefit Charges 172 43190 -300 Professional Services 3,000 3,000 $ - Wage and Benefits Market Study 173 Total Employee Benefit Chgs 3,000 3,000 $ - 174 175 Transfers to /from Other Funds 176 49360 -710 Residual Equity Transfer $ - 177 49360 -720 Operating Transfers $ - 178 $ - 179 Grand Total Administration 1,058,823 975,930 1,036,542 1,104,946 68,404 10a. 1 CITY OF CORCORAN DRAFT 11/21/2013 2 2014 3 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2011 ACTUAL 2012 ACTUAL 2013 BUDGET 2014 BUDGET BUDUL DIFFERENCE 2013/2014 180 181 PUBLIC WORKS 182 PERSONNEL SERVICES 183 43100 -100 Full -time - Regular 285,064 269,477 279,203 285,440 $ 6,237 184 43100 -110 Full -time - Overtime 19,345 17,020 19,380 19,380 $ - Includes $1,000 for Country Daze 185 43100 -121 PERA 20,926 20,839 21,647 22,099 $ 452 186 43100 -122 FICA / SS 16,239 16,695 18,512 18,899 $ 387 187 43100 -126 Medicare 3,772 3,954 4,329 4,420 $ 91 188 43100 -130 Employer Paid FSA - $ - 189 43100 -131 Employer Paid Health 57,845 61,921 69,085 75,250 $ 6,165 190 43100 -132 Medical Cafeteria - $ - 191 43100 -133 Employer Paid H S A - $ - 193 43100 -140 Unemployment Compensation - - $ - 194 43100 -364 Workers' Compensation Insurance 13,419 20,996 15,076 25,971 $ 10,895 195 43100 -417 Uniforms 6,920 5,874 7,000 7,000 $ - 196 Total Public Works Personnel 423,531 416,777 434,232 458,459 24,226 197 198 OPERATING EXPENSES 199 43100 -200 Office Supplies - $ - 200 43100 -208 Training and Instruction 1,863 3,739 4,000 4,000 $ - 201 43100 -210 Operating Supplies 15,583 21,091 20,000 25,000 $ 5,000 202 43100 -212 Motor Fuels 39,943 37,195 32,000 37,000 $ 5,000 203 43100 -220 Repair/ Main. Supplies 86,507 22,147 20,000 20,000 $ - 204 43100 -223 Building Repair 7,752 332 4,500 4,500 $ - 205 43100 -300 Professional Services 2,100 2,100 2,100 2,100 $ - 206 43100 -321 Telephone 4,386 5,005 5,600 6,000 $ 400 Cost of phone service in new building undetermined at this time 207 43100 -360 Insurance - - $ - 208 43100 -380 Utility services 8,884 7,726 9,000 15,000 $ 6,000 Utilities for new and old Public Works sites 209 43100 -810 Refunds /Reimbursements $ - 210 Total PW Misc. 167,019 99,335 97,200 113,600 16,400 211 212 CITY OPERATING SERVICES 213 43100 -222 Seal Coating 50,088 40,286 50,000 50,000 $ - 214 43100 -225 Land Scape /Ditch Maintenance 11,923 9,179 10,000 10,000 $ - 215 43100 -226 Sign Repair Material 5,502 4,149 6,000 6,000 $ - 216 43100 -227 Crack Filling 15,338 12,564 10,000 10,000 $ - 217 43100 -228 Dust Control 98,033 94,301 100,000 110,000 $ 10,000 10% contract increase 218 43100 -229 Culverts 10,120 11,132 13,000 10,000 $ (3,000) 220 43100 -231 Drain Tile - - $ - 221 43100 -232 Gravel 95,049 117,765 130,000 130,000 $ - 222 43100 -233 Asphalt /Maintenance patching 123,719 143,634 130,000 130,000 $ - 223 43100 -381 ISignal Lights /street lights 2,624 2,142 3,500 3,500 $ - 224 Total PW Operating 412,396 435,153 452,500 459,500 7,000 225 226 PARKS PERSONNEL SERVICES 227 45200 -100 Wages and Salaries 14,480 17,205 27,345 29,425 $ 2,080 228 45200 -110 Overtime - 477 - $ - 229 45200 -121 PERA - - - $ - 230 45200 -122 FICA / SS 843 1,098 1,695 1,824 $ 129 231 45200 -126 Medicare 197 257 397 427 $ 30 232 45200 -130 Employer Paid FSA - - - $ - 233 45200 -131 Employer Paid Health - - - $ - 234 45200 -364 Workers' Compensation Insurance 3,799 (1,815) 4,493 1,189 $ (3,304) 235 Total Parks Personnel 19,319 17,222 33,930 32,865 (1,065) 236 10a. 1 CITY OF CORCORAN DRAFT 11/21/2013 2 2014 31 LINE ITEM 1 CODE DESCRIPTION OF EXPENDITURE 2011 ACTUAL 2012 ACTUAL 2013 BUDGET 2014 BUDGET DIFFERENCE 2013/2014 237 PARKS OPERATING EXPENSES 238 45200 -210 Operating Supplies 6,822 9,314 9,100 10,000 $ 900 Combined with Repair /Maint 45200 -220 240 45200 -221 Maintenance Project 10,352 13,592 15,000 15,000 $ - 241 45200 -300 Professional Services - $ - 242 45200 -321 Telephone 750 614 700 700 $ - 243 45200 -380 Utility services 4,437 4,572 7,100 8,000 $ 900 244 45200 -530 Improvements Other than Bldg 35,823 36,221 35,823 35,823 $ - NW Trails Snowmobile Club expense $35,823 245 45200 -810 Refunds /Reimbursements - $ - 246 Total Parks Operating 58,183 64,312 67,723 69,523 1,800 247 248 Total Parks 77,502 81,534 101,653 102,388 735 249 250 Ice & Snow Removal 251 43125 -210 Snow and Ice Removal 21,412 23,935 29,000 29,000 $ - Salt and Sand 252 Total Snow & Ice 21,412 23,935 29,000 29,000 - 253 254 1 GRAND TOTAL PUBLIC WORKS & PARKS1 1,101,860 1,056,733 1 1,114,585 1 1,1621947 1 48,362 10a. 1 CITY OF CORCORAN DRAFT 11/21/2013 2 2014 3 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2011 ACTUAL 2012 ACTUAL 2013 BUDGET 2014 BUDGET BUDUL DIFFERENCE 2013/2014 255 256 POLICE 257 PERSONNEL SERVICES 258 POLICE 259 42100 -100 Wages (Union) 479,168 507,594 334,681 345,433 $ 10,752 2% COLA & Corporal Vacancy Filled 260 42100 -101 Salaries 181,171 184,794 $ 3,623 261 42100 -110 Overtime 11,251 1,507 9,500 7,000 $ (2,500) Includes $1,000 for Country Daze /Lieutenant not eligible for OT or 262 42100 -111 Overtime Events 13,762 10,756 15,000 15,000 $ - Pass thru funds only /no Motocross/ No Rockin Rogers 263 42100 -121 PERA 72,689 74,884 77,570 83,853 $ 6,283 City Contribution increase - 14.4 % to 15.3% 264 42100 -122 FICA / SS - 11 $ - 265 42100 -126 Medicare 7,507 7,615 7,811 7,947 $ 136 266 42100 -130 Employer Paid FSA 414 - $ - 2671 1 42100 -131 Employer Paid Health 36,189 77,650 90,431 97,348 $ 6,917 268 42100 -132 Medical Cafeteria 35,027 - $ - 269 42100 -133 Employer Paid H S A 11,126 - $ - 270 42100 -134 Employer Paid HRA - - $ - 271 42100 -364 Workers' Compensation 25,287 7,456 24,000 25,920 $ 1,920 LMC Estimate 5% - 10% increase 272 TOTAL 692,419 687,472 740,164 767,295 $ 27,131 273 274 PART TIME 275 42101 -100 Wages and Salaries 65,047 75,072 78,100 78,100 $ - 277 42101 -111 Overtime Events 3,548 6,353 - - $ - Pass thru only -PT officer works events if no full time officer available -funds from 42100 -111 278 42101 -121 PERA 1,955 1,851 2,500 2,500 $ - 279 42101 -122 FICA / SS 1,958 4,252 4,842 4,842 $ - 280 42101 -126 Medicare 982 1,181 1,132 1,132 $ - 281 42101 -140 Unemployment Comp 5,141 - $ - 282 TOTAL 78,631 88,708 86,574 86,574 $ - 283 284 POLICE ADMIN 285 42102 -100 Wages and Salaries 37,639 39,515 42,328 45,011 $ 2,683 286 42102 -110 Overtime - 15 500 500 $ - 287 42102 -121 PERA 2,738 2,878 3,105 3,300 $ 195 PT officers who are employed as full time at home agency are PERA eligible 288 42102 -122 FICA / SS 2,617 2,671 2,655 2,822 $ 167 289 42102 -126 Medicare 608 625 621 660 $ 39 290 42102 -130 Employer Paid FSA 350 350 350 - $ (350) 291 42102 -131 Employer Paid Health 1,324 1,392 3,430 8,000 $ 4,570 292 42102 -132 Medical Cafeteria 5,125 4,159 2,730 - $ (2,730) 293 TOTAL 50,401 51,604 55,719 60,293 $ 4,574 294 295 SUPPLIES 296 42100 -200 Office Supplies 4,300 5,237 5,000 5,000 $ - 297 42100 -201 Postage 647 354 500 250 $ (250) 298 42100 -208 Training Classes and Supplies 12,125 11,010 10,000 10,000 $ - 299 42100 -209 Police Reserves Equipment 3,707 3,120 3,500 3,500 $ - 300 42100 -210 Patrol Supplies 2,950 4,185 3,500 4,000 $ 500 3011 1 42100 -212 Motor Fuels 40,336 39,115 34,000 37,000 $ 3,000 302 42100 -417 Clothing and Uniforms 6,709 7,768 8,460 9,460 $ 1,000 303 42100 -433 Dues and Memberships 790 870 1,000 1,200 $ 200 304 42100 -810 Refunds /Reimbursements - $ - 305 TOTAL 71,564 71,660 65,960 70,410 $ 4,450 306 307 CONTRACTUAL SERVICES 308 42100 -220 Maintenance - Motor Vehicle 8,962 13,397 8,000 8,000 $ - 309 42100 -223 Building Maintenance and Repairs 2,405 3,711 3,000 3,000 $ - 310 42100 -300 Professional - Animal Control 586 40 500 250 $ (250) 10a. 1 CITY OF CORCORAN DRAFT 11/21/2013 2 2014 31 LINE ITEM 1 CODE DESCRIPTION OF EXPENDITURE 2011 ACTUAL 2012 ACTUAL 2013 BUDGET 2014 BUDGET DIFFERENCE 2013/2014 311 42100 -301 Prisoner - Professional Fees 4,966 5,370 8,000 8,000 $ - 312 42100 -304 Legal Services 34,238 25,869 30,000 27,500 $ (2,500) 313 42100 -321 Telephone 5,917 7,245 7,200 7,200 $ - 314 42100 -323 Radio Units 12,161 11,420 15,300 15,300 $ - 315 42100 -380 Utility Services / Civil Defense /Emergency Management 3,999 2,141 4,000 4,000 $ - 316 TOTAL 73,234 69,193 76,000 73,250 $ (2,750) 317 318 GRAND TOTAL POLICE 966,249 968,636 1,024,417 1,057,822 33,405 319 320 3211 ICOMBINED DEPARTMENT TOTAL EXPENDITURES 3,126,932 3,001,299 3,175,544 3,325,714 150,170 $1,498.00 10a. 1 CITY OF CORCORAN DRAFT 11/21/2013 2 2014 31 LINE ITEM 1 CODE DESCRIPTION OF EXPENDITURE 2011 ACTUAL 2012 ACTUAL 2013 BUDGET 2014 BUDGET DIFFERENCE 2013/2014 322 323 Debt Service 324 Equipment Certificate Fund 325 331 Principal & Interest -2008 264,478 220,170 208,726 99,661 104,644 332 Principal & Interest -2010 61,833 64,924 333 Principal & Interest -2012 44,555 46,783 334 Total Principal & Interest 206,049 335 Required 5% overage 13,224 11,009 10,436 10,302 336 Total 277,702 231,179 219,162 216,351 $ (2,811) 216,351 344 345 Facility Expansion (PD) #307 & #407 348 Principal & Interest 41,830 41,412 40,828 41,178 349 Required 5% Overage 2,092 2,071 2,041 2,059 350 Total 43,922 43,483 42,869 43,237 $ 368 351 352 Facility Expansion (Public Works) 20128 353 Principal & Interest 65,000 98,888 $ 33,888 354 Required 5% Overage 3,250 4,944 $ 1,694 355 Total 68,250 103,832 $ 35,582 356 362 363 COMBINED DEBT SERVICE EXPENDITURES 321,623 274,662 330,281 363,420 $ 33,139 364 10a. 1 CITY OF CORCORAN DRAFT 11/21/2013 2 2014 3 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2011 ACTUAL 2012 ACTUAL 2013 BUDGET 2014 BUDGET BUDUL DIFFERENCE 2013/2014 365 REVENUES 2011 ACTUAL 2012 ACTUAL 2013 BUDGET 2014 BUDGET BUDGET DIFFERENCE 2013/2014 366 GENERAL FUND REVENUE 367 368 GENERAL GOVERNMENT $ - 369 41900 -31810 Cable Franchise Fee 37,253 38,196 35,000 35,000 $ - 370 41900 -32110 Liquor Licenses Fees 18,260 18,270 18,250 18,250 $ - 371 41900 -33402 Homestead Credit - 10,543 $ - 3721 1 41900 -33403 Mobile Homestead Credit - $ - 373 41900 -33420 AG Preserve Credit 41789 5,825 $ - 374 41900 -33421 PERA State Aid 1,845 1,845 1,845 1,845 $ - 375 41900 -33422 Other Grants and Aid 17,370 - $ - 376 41900 -34000 Charges for Services 65 95 $ - 377 41900 -34103 Zoning / Subdivision Fees 6,265 7,180 6,000 6,000 $ - 3781 1 41900 -34105 Copies / Maps 152 108 150 150 $ - 379 41900 -34107 Assessment Search 75 50 50 50 $ - 380 41900 -34108 TIF Administrative Fees 8,000 8,500 12,000 - $ (12,000) 382 41900 -34405 Clean up day Income 1,060 709 1,000 675 $ (325) 383 41900 -36200 Miscellaneous Revenue 7,695 18,635 2,500 2,500 $ - 384 41900 -36210 Interest Earnings 4,071 1,953 3,000 3,000 $ - 3851 1 41900 -36217 Sale of Assets - - $ - 386 41900 -36220 Rents / Royalties 7,812 10,848 10,848 10,848 $ - Crop Rentals 387 41900 -36230 Donations 1,175 4,575 1,100 1,000 $ (100) 388 41900 -36233 Refunds /Reimbursements - - $ - 392 CITY HALL OPERATIONS $ - 393 41941 -34100 General Government $ - 3941 1 41941 -34101 Facility Rental 4,443 5,890 4,500 4,500 $ - 395 41941 -36200 Miscellaneous Revenue 2,778 1,229 1,000 1,000 $ - 396 PUBLIC SAFETY $ - 397 42100 -32240 Animal Licenses - - - - $ - 398 42100 -33423 Police Town Aid 46,565 45,308 47,000 47,000 $ - 399 42100 -33424 Police Training & POST 3,787 3,321 3,500 3,500 $ - 4001 1 42100 -33620 Other Grants and Aid /Safe & Sober 11,248 11,939 10,000 10,000 $ - Pass through only - Local traffic project 401 42100 -34200 Police Permits 1,755 2,417 1,500 1,500 $ - 402 42100 -34201 Police Service Charge 5,848 7,163 5,000 5,000 $ - 403 42100 -34202 Police Reports / Misc. Fees 1,086 756 1,500 800 $ (700) Reduced $700 404 42100 -34204 Police Training - 120 - - $ - 405 42100 -35101 Fines 106,500 80,338 90,000 75,000 $ (15,000) Lennar model homes 406 42100 -36200 Miscellaneous Revenue - 3,713 - - $ - 407 42100 -36230 Donations 1,345 - - - $ - 408 42100 -36233 1 Refunds /Reimbursements - $ - 409 BUILDING INSPECTION $ - 410 42400 -32210 IBuilding Permit Fees 83,590 56,021 50,000 50,000 $ - 411 PUBLIC WORKS $ - 412 43100 -33418 MSA Road Maint. Fund 129,364 126,236 130,000 125,000 $ (5,000) 413 43100 -34300 Public Works Permits / Fees 3,845 3,930 3,000 3,000 $ - 414 43100 -34301 Dust Control 78,888 73,170 55,530 55,530 $ - Council direction 415 43100 -36100 Special Assessments - $ - 416 43100 -36200 Miscellaneous Revenue 72,521 16,789 - - $ - 417 43100 -36233 Refunds /Reimbursements - - - $ - 418 ICE & SNOW REMOVAL $ - 419 43125 -36200 Miscellaneous Revenue 8,010 - - $ - 420 RECYCLING $ - 421 43232 -33610 County Recycling Grant 14,551 14,820 14,500 14,500 $ - 422 43232 -34400 Recycling Income 70,965 60,531 69,000 64,000 $ (5,000) 14231 1 43232 -36200 Miscellaneous Revenue $ - 10a. 10 1 CITY OF CORCORAN DRAFT 11/21/2013 2 2014 31 LINE ITEM 1 CODE DESCRIPTION OF EXPENDITURE 2011 ACTUAL 2012 ACTUAL 2013 BUDGET 2014 BUDGET DIFFERENCE 2013/2014 424 PARKS $ - 425 45200 -33422 Other State Grant 35,823 36,221 35,823 35,823 $ - Snowmobile trail grant 426 45200 -34101 Facility Rental 1,311 1,996 1,000 1,000 $ - 427 45200 -36200 Miscellaneous Revenue 45 63 $ - 428 45200 -36230 Donations 1,320 3,914 - - $ - 429 45200 -36233 Refunds /Reimbursements - $ - 430 TRANSFERS TO /FROM OTHER FUNDS $ - 431 49360 -39200 Transfer from Other Fund - $ - 432 433 TOTAL OTHER REVENUES 801,473 683,217 614,596 576,471 (38,125) 434 437 41900 -33422 Local Government Aid 7,058 $ 7,058 438 41900 -31100 General Property Taxes 2,371,360 2,511,817 2,604,456 2,743,280 $ 138,824 439 440 TOTAL PROPERTY TAX REVENUE 2,371,360 2,511,817 2,604,456 2,750,338 $ 145,882 2014 GPT Levy + 2014 LGA 441 442 TOTAL DEBT SERVICE TAX LEVY 321,623 274,662 330,281 363,420 $ 33,139 2014 Bond schedule x 5% 443 4441 1 TOTAL ALL REVENUES 3,494,457 3,469,695 3,549,333 3,690,229 $ 140,896 445 446 TOTAL ALL EXPENSES 3,448,556 3,275,960 3,505,826 3,689,134 $ 183,309 447 448 449 REVENUE-EXPENSE 45,901 193,735 43,507 1,095 4501 1 451 452 Estimated Year End Reserve 43,507 1,095 $ - TOTAL CERTIFIED LEVY 2,732,455 2,781,119 2,934,737 3,106,700 171,963 5.9% 10a. 11 Truth -in- Taxation 2014 Budget and Levy CITY OF CORCORAN 2014 Budget Process July 11th City Council provided staff with budget objectives and direction August 29th City Council budget Workshop reviewed a draft 2014 September 12th City Council Workshop reviewed an updated draft 2014 budget September 12th City certified its Preliminary Levy to Hennepin County 2014 Budget Process Cont. October /November Staff has continued to update and refine draft 2014 budget November 25th City Council reviewed a further updated draft 2014 budget December 12th Truth -in- Taxation Hearing December 23rd City Council adopts the 2014 budget and levy Definitions Revenue: Money received by the City from taxes, fees charges for services, permits, fines, etc. Expenditure: Money spent towards the operation of City Government (services, supplies, repairs, improvements, salaries, utilities, etc.) General Levy Property tax dollars needed to fund the operations of the City otherwise known as the General Fund: Council, Commissions, Administration, Public Works, Police, Fire, Parks, Building Inspections, Legal, Engineering (Revenue — Expenditures = General Levy) Debt Levy Property tax dollars needed to pay for the debt of the City. Property Tax Levy ONEU'"-- General Levy Debt Levy Property Tax Levy 2014 General Fund Revenues Revenue by Category 01.2% 17.31 Property Taxes ■ Fees, Permits, Fines, etc. Local Government Aid 7 2014 General Fund Summary - Revenues Property Tax Levy $2,604,456 $2,743,280 Local Government $0 $7,058 Aid General $97,243 $84,818 Government /City Hall Operations Public Safety $158,500 $142,800 Public Works /Parks $225,353 $220,353 Building Inspection $50,000 $50,000 Recycling $83,500 $78,500 Total General $3,2193052 $37326,809 Fund Revenues 2013 General Fund Expenditures ienditures by Category 4% k 34 ■ Administration ■ Public Works/Parks Police 2014 General Fund Summary - Expenditures Administration $1,036,542 $1,104,946 Public $1,114,585 $1,162,947 Works /Parks Police $1,024,417 $1,055,422 Total $3,175,544 $3,323,315 Expenditures Actual 2011 Actual 2012 Budgeted 2013 Draft 2014 Revenues $3,172,833 $3,195,033 $3,219,052 $3,326,809 Expenditures $3,126,932 $3,001,299 $3,175,544 $3,323,314 Final 2011 Final 2012 Final 2013 Preliminary 2014 General Levy $2,371,360 $2,511,817 $2,604,456 $2,743,280 Property Tax Levy ff- Iff Certified Sept. 4, 2012 $2,743,280 (General Levy) Debt Levy Property Tax Levy 2013 Debt Lev Debt 2014 Levy Amount Equipment Certificate Fund $216,351 Facility Expansion Fund (PD) $43,237 (paid off in 2015) Facility Expansion Fund (PW) $103,832 (paid off in 2038) Total $363,420* Property Tax Levy ff- Iff Certified Sept. 4, 2012 $2,743,280 (General Levy) $363,420 (Debt Levy) $3,106,700 (Property Tax Levy) Property Tax Levy History Levy Final 2011 Final 2012 Final 2013 Preliminary 2014 General $2,371,360 $2,511,817 $2,604,456 $297439280 Debt $3217623 $2749662 $330,281 $3639420 Total $2,732,455 $2,781,119 $2,9347737 $391069700 Note: Preliminary 2014 Property Tax Levy is a 5.9% increase Tax Rate History Final 2011 Final 2012 Final 2013 Preliminary 2014 Tax Levy $2,732,455 $2,781,119 $2,934,737 $3,1069700 Tax Rate 37.041% 39.617% 46.111% 49.802% Property Tax Effects - Residential Property Value 2013 Tax Preliminary 2014 Tax Change from 2013 $769000 $210.27 $227.10 $16.83 $150,000 $582.38 $629.00 $46.62 $3005000 $1,366.30 $11443.26 $106.97 $4505000 $2)075.00 $21241.09 $166.10 $150009000 $45611.10 $41980.20 $369.10 2013 Budget Process Cont. December 12tH December 23rd Council action: Truth -in- Taxation Hearing City Council adopts the 2014 budget and levy Hold the 2014 Truth -in- Taxation Public Hearing City of Corcoran City Council Meeting Minutes November 25, 2013 - 7:00 PM 7a. The Corcoran City Council met on November 25, 2013, at City Hall in Corcoran, Minnesota. Present were, Mayor Guenthner, Councilor Asleson, Councilor Cossette, Councilor Lynch, and Councilor Thomas. Also present were City Administrator Martens, City Planner Lindahl, Director of Public Safety Gormley, and City Clerk Heinecke. Mayor Guenthner called the meeting to order at 7:00 pm 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval Motion: made by Cossette, seconded by Asleson to approve the agenda as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) 4. Open Forum -None 5. Presentations -None 6. Consent Agenda a. Draft Minutes of November 14, 2013 Council Meeting Motion: made by Thomas, seconded by Cossette to approve November 14, 2013 council meeting minutes with the addition of "Council discussed communication of emergency preparedness" to item 11a Snowplowing Policy Update. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) b. Abdo, Eick & Meyers 2013 Audit Engagement Letter Motion: made by Thomas, seconded by Lynch to approve the Abdo, Eick & Meyers 2013 Audit Engagement Letter as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) 7. Claims as Presented a. Escrow Claims (Fund #500) Motion: made by Thomas, seconded by Cossette to approve escrow claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) b. All Other Financial Claims Motion: made by Thomas, seconded by Asleson to approve all other financial claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) 8. Staff Reports/ Memos /Commissions a. Planning Project Report received, no action required. b. Code Compliance Report received, no action required. c. Financial Performance Report received, no action required. 9. Planning Business / Landform a. Ordinance Amendment regarding Density (city file 13 -021) information received, council and city planner discussed. Motion: made by Thomas, seconded by Cossette to revise the proposed draft ordinance applying the option 3 standard as presented in 11/19/2013 Landform report, and making the appropriate clerical modifications to the proposed language. Council discussed. City of Corcoran City Council Meeting Minutes November 25, 2013 - 7:00 PM 7a. Voting Aye: Cossette Voting Nay: Guenthner, Asleson, Lynch, and Thomas (Motion failed 1:4) Motion: made by Asleson, seconded by Thomas to revise the proposed draft ordinance applying the option 2 standard as presented in 11/19/2013 Landform report, and making the appropriate clerical modifications to the proposed language. Council discussed Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) Motion: made by Cossette, seconded by Thomas to approve Ordinance 2013 -279 "An Ordinance Amending the Text of Chapter 9 of the Corcoran City Code, Entitled Corcoran Subdivision Ordinance and Chapter 10 of the Corcoran City Code, Entitled Corcoran Zoning Ordinance" with language appropriate with approved option 2. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) Motion: made by Cossette, seconded by Lynch to approve Ordinance 2013 -280 "Summary of Ordinance 2013 -279" Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) Motion: made by Cossette, seconded by Asleson to approve Resolution 2013 -52 "A Resolution Approving Findings of Fact for an Ordinance Amending the Test of Chapter 9 of the Corcoran City Code, Entitled Corcoran Subdivision Ordinance and Chapter 10 of the Corcoran City Code, Entitled Corcoran Zoning Ordinance" Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thoma (Motion carried 5:0) %16� b. Triden Ridge Estates Second Addition Preliminary and Final Plat at 23425 CR 117 (PID 06- 119 -23 -11 -0006) (City File 13 -019) information received, council and city planner discussed. Parks and Trails Commissioner Trish Krueger spoke to the council about the long term vision of trails. Motion: made by Cossette, seconded by Thomas to require park dedication fees be paid in lieu of land dedication. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) Motion: made by Cossette, seconded by Lynch to approve Resolution 2013 -50 "Approving Preliminary Plat for "Triden Ridge Estates Second Addition" for Property at 23425 Co Rd 117 (06- 119-23-11- 0006)" with direction to staff to modify the language of the resolution with respect to the cash requirements motion. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) Motion: made by Thomas, seconded by Cossette to approve Resolution 2013 -51 "Approving Final Plat for "Triden Ridge Estates Second Addition" for Property at 23425 Co Rd 117 (06- 119- 23 -11- 0006)" with direction to staff to modify the language of the resolution with respect to the cash requirements. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) c. Rockford School District Ballfield Site Plan, Conditional Use Permit and Variance at 20400 County Road 10 (PID 23- 119 -23 -34 -0001) (city file 13 -023) packet received, council and city planner discussed. Staff directed to return to council specific options and cost for parking on December 12, 2013. Motion: made by Thomas, seconded by Cossette to table a decision pending additional information from staff to be provided to council on December 12, 2013. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas City of Corcoran City Council Meeting Minutes November 25, 2013 - 7:00 PM 7a. (Motion carried 5:0) d. Ess Addition Plat Extension (city file 12 -024) Motion: made by Asleson, seconded by Thomas to approve Resolution 2013 -57 "Approving an Extension of the Final Plat Approvals for "Ess Addition" for Property Located at the Northwest Quadrant of the Intersection of Highway 55 and Pioneer Trail ". Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) e. Met Council Forecast Response memo received by council. Motion: made by Asleson, seconded by Lynch to authorizing staff to send the proposed Metropolitan Council Preliminary 2040 Forecasts letter. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) f. Park Dedication Tracking Process Memo received, council discussed. No action required. 10. Unfinished Business a. 2014 Budget and Levy report received. Council discussed, no action required. b. Public Works Facility update report received. No action required. c. Sanitary Sewer and Water Services memo and draft ordinance received. Council discussed and provided staff with feedback on draft ordinance language. d. Maple Hill Community Center memo received. Administrator Martens provided an update on bids received, and will meet with the apparent low bidder. 11. New Business a. Agreement Establishing Regional Safety Group Motion: made by Asleson, seconded by Lynch to approve Resolution 2013 -53 "Establishing Regional Safety Group" as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) b. 2014 City Calendar Motion: made by Asleson, seconded by Lynch to approve 2014 City Calendar as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) c. Northwest Hennepin League of Municipalities memo received. Council agreed by consensus to join the Northwest Hennepin League of Municipalities. Mayor to attend 8 year meetings yearly, each council member to attend 1 meeting per year. Motion: made by Lynch, seconded by Thomas to adjourn. Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas (Motion carried 5:0) Meeting adjourned at 10:12pm Jeanie Heinecke — City Clerk CFFY OF •' •'sue V 8200 County Road 116, Corcoran, MN 55340 763.420.2288 — Office 763.420.6056 — Fax E- mail - generalCa.ci.corcoran.mn.us IWeb Site - w .ci.corcoran.mmus Please indicate by order which of the following you are interested in (1,2,3, etc.): Parks and Trails Commission Meets the 3rd Tuesday of the month at 7:00 p.m. - City Hall Planning Commission Meets the V Thursday of the month at 7:00 PM - City Hall Watershed Commission Meets the 2nd Wednesday of the month, 11:30 AM - Maple Grove City Hall Other We welcome you as an applicant for one of the City's commissions. Residents of Corcoran are eligible for nomination to any of the City's commissions as established by the City Council. Please complete the following information, attach extra sheets if necessary, and return. Accommodations will be provided, upon request, to allow individuals with disabilities to participate in the application process. DATA PRACTICES ADVISORY We are required to provide the following information to you. Under Minnesota law, your name and home address are public information, which must be provided to anyone who requests it. If appointed to a commission, the following information will also be public: education and training background, previous work experience, work location, a work telephone number, and any expense reimbursement. The other information requested below is classified as private. This information will be used by the Commissioners, and the City Council in determining whether you should be appointed to a commission. Therefore, all of the information will be provided to the Commissioners and City Council in a public forum and will be reviewed in public. Failure to provide the requested information may result in your not being considered for an appointment. H:ACity Hall Information \Forms\Administrative Applications Information\2012 Commission Application.doc Please complete the information below: Name: Q i G�Y1. Address: () Phone: (h) � � ,q (w) (c) Fax: E -mail: �L V-4, is,tSX4 I - C-0 »'t Please answer the following questions (use the back side if more space is needed): 1) How long have you been a Corcoran resident? s i ✓1. C e 2-00.5 2) Please list any city committees/ commissions you have served on in the past, either for the City of Corcoran or another community. Please include the dates of service and if you held any positions such as Chair or Secretary. ( N)ARIA4 Jiaa I!L v° I V6 r� MP yt1 U cAv i � A'2 V't:`i 3) Please describe why you feel qualified to serve on the Commission for which you are applying, including any other relevant experience with the issues faced by the Commission. r, cc P� � Gt. S4 b c?I� JV ( C' 4 vll i � i �t t 5 L ' ij u y�2�N CC rec (S � �' i t�si M u_- 5 b c,� 4) Why are you interested in serving on this Commission? H: \City Hall Information\FormSWdminlslrative (Applications Information\2012 Commission tf'i't i.�/lrt— IJt.�i U Application.doc If appointed, I agree to disclose any conflict of interest I might have in reviewing or approving any contract, license, permit, application, appointment, land use decision, public improvement, or other matter that comes before me? Please sign and date this Application and return to: City of Corcoran 8200 County Road 116 Corcoran MN 55340 41P r\ )6 , `ikf Date- I A plicant Signature` " H: \City Hall Information\Forms\Administra6ve Applications Information \2012 Commission Application.doc November 18, 2013 Jeanie Heinecke, City Clerk City of Corcoran 8200 County Road 116 Corcoran, MN 55340 jheinecke@ci.corcoran.mn.us Agreement # 6090968 Hennepin County desires to extend the above referenced EPDB Conditional Use License Agreement through December 31, 2014. If you as a Government Unit, Consultant /Third Party or Private Corporation, desire to extend the above- reference Agreement, the following requirements must be satisfied as they pertain to your entity. Please return the required information to Hennepin County, Attention: Chris Mavis (at the address stated at the top of this page). A.) GOVERNMENTAL UNIT MUST FURNISH TO THE COUNTY A COPY OF THE ACTION OF USER'S GOVERNING BODY AUTHORIZING THIS AGREEMENT EXTENSION. HOWEVER, IF AN OFFICIAL OF USER IS AUTHORIZED BY STATUTE OR CHARTER TO APPROVE AN AGREEMENT OF THIS NATURE THEN THIS ORIGINAL LETTER SIGNED BY SUCH OFFICIAL AUTHORIZING THE EXTENSION MUST BE RETURNED TO THE COUNTY. NOTE: SUCH OFFICIAL MUSTATTACH To THIS LETTER A COPY OF THEIR STATUTORY OR CHARTER A UTHORITYTO APPROVE THE AGREEMENTS. B.) CONSULTANT /THIRD PARTY MUST PROVIDE THE COUNTY A COPY OF AFFIRMATION BY GOVERNMENTAL UNIT THAT YOU WILL CONTINUE AS CONSULTANT AS STATED IN AGREEMENT NO. _A090968 ____ THROUGH THE YEAR 2014. IN ADDITION, CONSULTANT /THIRD PARTY MUST SIGN THE ATTACHED SIGNATURE PAGE AND ACKOWLEDGEMENT AND RETURN ORIGINALS OF BOTH TO THE COUNTY. C.) PRIVATE CORPORATION MUST SIGN THE ATTACHED SIGNATURE PAGE AND ACKNOWLEDGEMENT AND RETURN ORIGINALS OF BOTH TO THE COUNTY. Please furnish us with your email address. Thank you. ua authorized bv the Agreement and noting the above requirements, which Pertain to you specifically, please indicate below your intention to extend or not to extend this agreement through the year 2014. Please return the originals of this page and the acknowledgement page and a copy of affirmation as Consultant/Third Party, as required, to the attention of Chris Mavis at the address shown at the top of page los soon aspossible, - ltj�-our intention to extent this agreement through the year 2014. — It is NOT our intention to extend this agreement through the year 2014. We no longer require this Information. Signature: Date: Title If you have any questions about this notice, please call Chris Mavis at 612-348-2618 Or email Chris. Mavis @hen neoln, us for assistance. FIRST AMENDMENT OF LORETTO VOLUNTEER FIRE DEPARTMENT CONTRACT FOR FIRE SERVICE WITH CITY OF CORCORAN THIS FIRST AMENDMENT, effective May 19, 2013, by and between the Loretto Volunteer Fire Department, Inc., a Minnesota non -profit corporation with its registered office at Loretto, Minnesota (hereinafter referred to as "the Department'); and the City of Corcoran, a Minnesota municipal corporation in the County of Hennepin and State of Minnesota (hereinafter referred to as "the City "). WITNESSETH: WHEREAS, the Department and the City are parties to a Contract for Fire Service, effective January 1, 2013 (hereinafter referred to as "the Fire Contract"); WHEREAS, the Fire Contract includes Exhibit A, depicting the Fire Service Area within the City to be served by the Department pursuant to the Fire Contract; WHEREAS, the City terminated a contract for fire protection services with the Hamel Volunteer Fire Department for a portion of the City, effective May 19, 2013; WHEREAS, the City has requested that the Department assume contractual responsibility and agree to provide Contracted Services, as that term is defined in the Fire Contract, to that portion of the City formerly served by the Hamel Volunteer Fire Department; WHEREAS, the Department is willing to provide such Contracted Services in an enlarged and expanded Fire Service Area within the City; and WHEREAS, the colored map of the City that is attached hereto as Exhibit A -1 -A depicts in beige tone the enlarged and expanded Fire Service Area within the City to be served by the Department pursuant to this First Amendment; NOW, THEREFORE, in consideration of the foregoing and other good and valuable consideration, the parties agree as follows: 1. FIRST AMENDMENT OF FIRE CONTRACT. Effective at 12:01 a.m. CDT on May 19, 2013, Exhibit A -1 of the Fire Contract between the Department and the City is hereby amended by substitution of attached Exhibit A -1 -A for Exhibit A -1. Page 2 2. OTHER TERMS. All other terms and conditions of the Fire Contract, including pricing of services and pricing formulae, shall remain unchanged for the remainder of calendar 2013 and shall remain in full force and effect. IN WITNESS WHEREOF, the parties have caused this First Amendment to be executed as of the effective date hereinabove stated. LORETTO VOLUNTEER FIRE DEPARTMENT, INC and Fire Chief Assistant Chief CITY OF CORCORAN I: Its: w Exhibit: A -1 -A Amended Fire Protection Districts in City of Corcoran Mayor f- z w f R' Q a w 0 w z LL O W 0 O J F Z H z z cW cfit LL �f L�L r �~/ wG LL O h D a. ur a aQ Z o W p v M M W 2 q LL O p O O w Z O E a O W W Z O O W H til'Wb El LL f- z w f R' Q a w 0 w z LL O W 0 O J Agenda Item 8 a -b. Council Meeting Date: 12/12/2013 FINANCIAL CLAIMS Prepared By: jheinecke CHECK RANGE 21365 - 21405 Agenda Item: 7a. FUND #500 Escrow Claims Paid to Amount Project name Carson, Clelland & Schreder 326.68 Schmids Hidden Valley 2nd 12 -016 Carson, Clelland & Schreder 140.01 Lennar - Ravinia 13 -025 Carson, Clelland & Schreder 536.67 Ess 13 -031 Total 1,003.36 Total Fund #500 $ 1,003.36 (See attached Check Detail Register) Agenda Item: 7b. ALL OTHER FINANCIAL CLAIMS $ 79,881.38 (See attached Check Detail Register) TOTAL AUTO DEDUCTIONS $ 88,924.75 TOTAL EXPENDITURES FOR APPROVAL $ 169,809.49 Auto Deductions / Electronic Fund Transfer / Other Disbursements Date Paid to Amount 11/20/13 US Bank - H S A PR23 1,272.66 11/27/13 Net Payroll PR24 31,334.98 11/29/13 Payroll Taxes 12,079.17 11/29/13 Paychex Fee 254.96 11/29/13 PERA 7,928.92 12/4/13 Citi Street - 457 Deferred Comp 2,129.15 11/29/13 Citi Street - Health Care Savings 1,358.38 12/3/13 US Bank - H S A 1,272.66 11/21/13 MN Dept Rev -Fuel Tax 49.02 11/30/13 Blue Cross Blue Shield 7,416.50 12/1/13 Farmers State Bank -Bond 11,735.75 12/1/13 BankWest -Bond 11,735.75 12/3/13 The Hartford 356.85 Total 88,924.75 Total amount not reflected in Cash Balances Report $ (156,985.02) H: \City Hall Information \CITY GOVERNMENT \Council, Commissions & Committees \Council Information \Council Claims \2013 Claims.xls CITY OF CORCORAN CASH BALANCE REPORT DECEMBER 5, 2013 1, . Cash .. . 2214A, b�y GENERAL FUND G 100 -10100 47,747.67 675,212.94 RESERVES DONATION FUND G 201 -10100 16,438.22 31,312.09 POLICE DONATION FUND G 202 -10100 1,602.52 1,050.01 FIREARMS SAFETY G 204 -10100 (87.78) (983.50) DWI FORFEITURE FUND G 205 -10100 12,422.50 12,560.31 DRUG FORFEITURE FUND G 206 -10100 1,169.62 1,168.21 TRUCK SAFETY G 207 -10100 5,579.90 3,446.53 ASPHALT MAINTENANCE G 305 -10100 71,514.61 71,428.45 POLICE CAPITAL FUND G 308 -10100 10,287.33 15,265.56 D /S- EQUIPMENT CERTS G 309 -10100 (24,515.00) 48,909.23 CO. RD. 19 IMPROVEMENT G 310 -10100 (2,335.59) 134,097.24 2012B PUBLIC WORKS BOND D/S G 311 -10100 34,125.00 74,165.63 TAX INCREMENT FINANCING G 401 -10100 1,688,443.69 1,500,364.06 INFRASTRUCTURE PLANNING G 402 -10100 (214.28) (0.25) FACILITY EXPANSION D/S G 407 -10100 (13,357.18) 6,055.67 PW CAPITAL FUND G 410 -10100 4.32 4.32 PUBLIC WORKS FACILITY G 411 -10100 1,240,225.12 3,583,952.31 PARK CAPITAL FUND - DEDICATION G 415 -10100 342,718.60 332,139.56 CAPITAL- EQUIPMENT CERTS G 416 -10100 3,202.46 71,112.19 SHANNON LANE G 417 - 10100 1,682.92 (0.25) ESCROW HOLDING FUND G 500 -10100 136,750.63 22,655.15 CIVIC ORGANIZATIONS G 501 -10100 6,000.09 6,000.09 WATER G 601 -10100 (29,471.99) 07 SEWER G 602 -10100 (14,457.23) 0.00 INVESTMENT CONTROL G 999 - 10100 1,944.84 0.00 Total Cash 3,537,420.99 6,589,915.55 Farmers Savings Acct PARK CAPITAL FUND - MEMORIAL G 415 -10102 9,163.98 10,669.25 Change in Market Value GENERAL FUND G 100 -10105 (2,415.42) (2,415.42) Grand Total Cash 3,544,169.55 6,598,169.38 Due to Other Funds INFRASTRUCTURE PLANNING G 402 -20700 (177,632.76) (177,632.76) SHANNON LANE G 417 -20700 (96,782.09) (96,782.09) Total Due to Other Funds (274,414.85) (274,414.85) CORCORAN, MN 12/05/1310:25 AM Page 1 *Check Detail Register© December 2013 Paid Chk# 021368 12/12/2013 CENTURY LINK E 100 - 45200 -321 Telephone $54.37 112113 LAND LINE Total CENTURY LINK $54.37 id 0 13 ,w/12/2 ......,,, .. 70 Paid Chk# 021369 12/12/2013 CINTAS - 470 E 100- 42100 -223 Building Repair Supplies Check Amt Invoice Comment FLOOR MATS E 100 - 43100 -210 Operating Supplies (GENERAL) $32.49 10100 Farmers State Bank E 100- 42100 -223 Building Repair Supplies $33.73 Paid Chk #_02 �.w...e„,...._..,I. 1365 I 2 .wb��w.,,.. 12/12/013 ASSURANT EMPLOYEE ..,.,., BENEFITS -,. -.m.. ., ,.... -,._ ..... �, �M.. �.-.....-. �... .�,.....___m.�.......,...,d .... ....... ...._... .. -.._ E 100- 41300 -131 Employer Paid Health $28.50 120113 Insurance Premium E 100 - 41400 -131 Employer Paid Health $37.08 120113 Insurance Premium E 100- 42102 -131 Employer Paid Health $13.40 120113 Insurance Premium E 100-42100-131 Employer Paid Health $162.78 120113 Insurance Premium E 100 - 43100 -131 Employer Paid Health $87.41 120113 Insurance Premium E 100- 41920 -131 Employer Paid Health $14.18_ 120113 INSURANCE PREMIUM Total ASSURANT EMPLOYEE BENEFITS $343.35 1366 ....,...m., -_CE 12/12/2013 CARSON, CLELLAND &SCHREDER E 100 - 42100 -304 Legal Fees $1,542.91 112713 CRIMINAL E 100 - 41600 -300 Professional Srvs (GENERAL) $70.00 112713 MOONLIT ACRES E 100- 41600 -300 Professional Srvs (GENERAL) $46.67 112713 TOOMEY E 602- 49450 -304 Legal Fees $758.33 112713 ORDINANCE E 601 - 49400 -304 Legal Fees $758.34 112713 ORDINANCE G 500 -20321 Lennar - Ravinia $140.01 112713 LEGAL G 500 -20294 Schmids Hidden Valley 2nd 12 -0 $326.68 112713 LEGAL E 100 - 41600 -300 Professional Srvs (GENERAL) $746.66 112713 CIVIL G 500 -20333 Ess Site Plan /CUP $536.67 112713 LEGAL Total CARSON, CLELLAND & SCHREDER $4,926.27 Paid Chk# 021367 12/ {2/2013�CASH E 100 -41941 -300 Professional Srvs (GENERAL) $8.49 120113 MONEY ORDER E 100 - 41941 -400 Repairs & Maint Cent (GENERAL $8.54 120113 SUPPLIES -KEYS E 100 - 43100 -220 Repair /Maint Supply (GENERAL) $16.09 120113 PARTS- PETERBUILT R 100 - 41900 -34105 Copies /Maps ($2.00) 120113 NOTARY SERVICE E 100 - 41941 -201 Postage /Shipping ($19.59) 120113 POSTAGE PURCHASED E 100- 41941 -201 Postage /Shipping $7.45 120113 P/R POSTAGE R 100 - 41900 -34105 Copies /Maps ($9.80) 12.0113 COPIES PURCHASED Total CASH $9.1g Paid Chk# 021368 12/12/2013 CENTURY LINK E 100 - 45200 -321 Telephone $54.37 112113 LAND LINE Total CENTURY LINK $54.37 id 0 13 ,w/12/2 ......,,, .. 70 Paid Chk# 021369 12/12/2013 CINTAS - 470 E 100- 42100 -223 Building Repair Supplies $33.73 470328523 FLOOR MATS E 100 - 43100 -210 Operating Supplies (GENERAL) $32.49 470328525 PW Towels E 100- 42100 -223 Building Repair Supplies $33.73 470331776 FLOOR MATS E 100 - 41941 -210 Operating Supplies (GENERAL) $49.55 470331777 City Hall Scraper Mat E 100 - 43100 -417 Uniforms $92.24 470331778 PW Uniforms E 100 - 41941 -210 Operating Supplies (GENERAL) $49.55 470358524 City Hall Scraper Mat E 100 - 43100 -417 Uniforms $97.50 4.7_0358526 PW Uniforms Total CINTAS -470 $388,79 Pald Chk# 021370 12/12/2013 COMCAST- 902943336 E 100 - 43100 -321 Telephone $115.51 27393238 LAND LINE CORCORAN, MN 12/05/1310:25 AM Page 2 *Check Detail Register© December 2013 Check Amt Invoice Comment E 100 - 42100 -321 Telephone $115,51 27393238 LAND LINE E 100- 41941 -321 Telephone $115.51 27393238 LAND LINE Total COMCAST- 902943336 $346.53 E 100 - 43100 -210 E 100- 43100 -210 E 100-4310 210 d Chk #021372 E 100- 41910 -344 Operating S IIk (GE ERAL) g pl, Operati s ERAL) O rat, g up lies (GENERAL) otal CUSTOMER 12/12/2013 ECM PUBLISHERS INC Public Hearing Notices Total ECM PUBLISHERS INC $1 7.86 922, SUPPLIES —$ 5.5 92 5 2 SUPPLIES $ 56 25 9 SUPPLIES $1 9.09 $65.96 _49444 LENNAR PH 13 -025 $6 5.96 "Paid Chk# 021373 12%12/2013 ENVIROTECH SERVICES „� „� INC ... ..........._ ... _..,....., ..... E 100 - 43100 -228 Dust Control $3,592.82 C_D201320826 DC APPLICATION Total ENVIROTECH SERVICES INC $3,592.82 Paid Chk# 021374 12/12/2013 GRAINGER --- -— --- — ----- I --------- '--`' " -`-'- ` - - -- -- E 100 - 43100 -220 Repair /Maint Supply (GENERAL) $98.94 9301552452 SUPPLIES E 100- 43100 -220 Repair /Maint Supply (GENERAL) $175.10 9301706280 SUPPLIES E 100- 41941 -400 Repairs & Maint Cont (GENERAL $93.67 9303939632 SUPPLIES E 100 - 41941 -400 Repairs & Maint Cant (GENERAL $33.74 9303939640 SUPPLIES E 100 - 43100 -220 Repair /Maint Supply (GENERAL) $20.60 9303939657 SUPPLIES Total GRAINGER $422.05 -�. „. Paid Chk #021375 12/12%2073 HANOVER, CITY�OF �����- �� -� „�� E 100 - 42200 -300 Professional Srvs (GENERAL) $11,644.25 120113 4TH QTR FIRE PROTECTION Total HANOVER, CITY OF $11,644.25 Paitl Chk# 021376 12/12/2013 HENN CO INFO TECH °` " - E 100 - 42100 -323 Radio Units $873.00 131038007 RADIO USER FEE 11/13 E 100 - 43100 -210 Operating Supplies (GENERAL) $111.30 131038096 RADIO USER FEE Total HENN CO INFO TECH $984.30 Paid Chk# 021377 12{12%2013 HENN CO SHERIFF -MC129 E 100- 42100 -301 Prisoner $150.00 1000037008 BOOKING /HOUSING FEE Total HENN CO SHERIFF -MC129 $150.00 Paid Chk# 021378 12/12%2013 HENN CO TAXPAYER SERVICES -- E 100 - 41910 -210 Operating Supplies (GENERAL) $123.75 2013 -66 LABELS 13 -025 Total HENN CO TAXPAYER SERVICES $12175 G 100 -21710 Medical FSA Withholding $283.33 FSA REIMB -1 FSA REIMB Total HUNTER, JOSH $283.33 Paid Chk# 021380 12/12/2013 I -94 WEST CHAMBER """"'„' °--”' ° E 100 - 41900 -433 Dues and Memberships $290.00 1860 ANNUAL DUES CORCORAN,MN 12/05/1310:25 AM Page 3 *Check Detail Register@ December 2013 'Pi — ----- �l R6 E 100-42400-300 Professional Srvs (GENERAL) $2,940,92 111013 OCTOBER 2013 Dtal METRO WEST INSPECTION SERVICES $2,940.92 'Pa�id"Nhk-# S-F11 X"I'lly-11-111- 11 1 --- - -1-1--l- --I--- - - .- ---. - --1---1--------------- --l- — - -.- � I - - E 100-42100-220 Repair/Maint Supply (GENERAL) $803,54 4800 SQUAD REPAIR #555 Total MIKES FIX IT $803.54 PadChk# 021388 12%12%2013 MILLER CHEVROLE E100-43100-220 Repair/Maint Supply (GENERAL) Check Amt Invoice Comment SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL) $26.30 119209 SUPPLIES Total 1 -94 WEST CHAMBER $290.00 $238.81 119306 15�'Ij"d-ha'-021381 —12/1-2"/`-�"2'01-3-'K—NIF-E-'-R-IV-'E-R-C-"0'-R--PO-R-ATI-O,N-----,-",----.--------------��-----,--------.-,---- Total MILLER CHEVROLET - �309 99 EIOO-43125-210 Operating Supplies (GENERAL) $342.00 324025 BLOCKS Total KNIFE RIVER CORPORATION $342.00 E 100-43100-226 Sign Repair Materials "Paid Chk# 021382 , wa SIGNS/POSTS Total M-R SIGN CO INC E 100-43100-232 Gravel $2,045.85 22839 BITS FOR CUTTING EDGE CORCORAN Total KRIS ENGINEERING $2,045.85 E 100-43100-210 Operating Supplies (GENERAL) Paid Chk# 021383 12/12/2013 ... LUBRICATION SUPPLIES E 100-42100-212 Motor Fuels $1,409.61 2293176 MOBIL OIL E 100-43100-212 Motor Fuels $1,494,28 2293176 MOBIL OIL E 100-43100-212 Motor Fuels $701.49 2294981 DRUM E 100-43100-212 Motor Fuels $396.89 2295998 SUPPLIES Total LUBRICATION TECHNOLOGIES INC $4,002.27 Paid Chk #027384 12%12%2013 M;;„�L7E6k(YVE,-'&f ------- .... . ... ... ..... . E601-49400-310 Other Professional Services $8,250.00 14454 WATER CONNECTION Total MAPLE GROVE, CITY OF $8,250.00 6Sk P'Cd'6k6VF-'—— . ...... E 100-43100-210 Operating Supplies (GENERAL) $84.43 28190 SUPPLIES E100-41941-210 Operating Supplies (GENERAL) $131.93 28191 SUPPLIES E 100-43100-210 Operating Supplies (GENERAL) $85,23 28346 SUPPLIES E 100-43100-210 Operating Supplies (GENERAL) $7.82 28593 SUPPLIES E 100-43100-210 Operating Supplies (GENERAL) $10,64 28635 SUPPLIES Total MENARDS MAPLE GROVE $320.05 'Pi — ----- �l R6 E 100-42400-300 Professional Srvs (GENERAL) $2,940,92 111013 OCTOBER 2013 Dtal METRO WEST INSPECTION SERVICES $2,940.92 'Pa�id"Nhk-# S-F11 X"I'lly-11-111- 11 1 --- - -1-1--l- --I--- - - .- ---. - --1---1--------------- --l- — - -.- � I - - E 100-42100-220 Repair/Maint Supply (GENERAL) $803,54 4800 SQUAD REPAIR #555 Total MIKES FIX IT $803.54 PadChk# 021388 12%12%2013 MILLER CHEVROLE E100-43100-220 Repair/Maint Supply (GENERAL) $44.88 SUPPLIES E100-43100-220 Repair/Maint Supply (GENERAL) $26.30 119209 SUPPLIES EIQO-43100-220 Repair/Maint Supply (GENERAL) $238.81 119306 SUPPLIES Total MILLER CHEVROLET - �309 99 -389 12/12/2013 M -R SIGN CO "N& ...... ... ------ ------- E 100-43100-226 Sign Repair Materials $5,051.93 179659 SIGNS/POSTS Total M-R SIGN CO INC $5,051.93 Paid Chk# 021390 12/12/2013 NAPA AUTO PARTS - CORCORAN E 100-43100-210 Operating Supplies (GENERAL) $138.93 922819 SUPPLIES CORCORAN, MN 12/05/1310:25 AM Page 4 *Check Detail Register© December 2013 Check Amt -. m� vuvw vu�; maw+uwv:a?tow:atnrvcu;sr+a!amw, 3tig1M'i$'S�',L'„'y„".,„k`SV. '"�'',vfiY+a�u;fzn�, «ka`'ii E 100 43100 -210 Operating Supplies (GENERAL) $164.67 923053 SUPPLIES Total NAPA AUTO PARTS - CORCORAN $303.60 -,,.....,._..,,. - Paid Chk #�02139i 12%12%2013 NORTHWEST HENN LEAGUE OF MUNIC E 100 - 41900 -433 Dues and Memberships $200.00 2014 2014 DUES tal NORTHWEST HENN LEAGUE OF MUNIC $200.00 Paid Chk# 021392 7211212013 RANDYS SANITATION E 100 - 43100 -210 Operating Supplies (GENERAL) $148.57 1101311 PUBLIC WORKS GARBAGE E 100- 45200 -380 Utility & Services (GENERAL) $180.97 1103911 PARKS GARBAGE E 100 - 41941 -380 Utility & Services (GENERAL) $192.94 128035111 CITY HALL GARBAGE E 100 - 43232 -300 Professional Srvs (GENERAL) $5,49105 128035111 MONTHLY RECYCLING E 411 - 43100 -210 Operating Supplies (GENERAL) $395.82 1876956 CONSTRUCTION WASTE CELL SERVICE Total RANDYS SANITATION $6,411.35 Paid Chk# 021393 12/12/2013 RIGID HITCH E 100 - 43100 -220 Repair /Maint Supply (GENERAL) $294.91 1927480370 PARTS Total RIGID HITCH $294.91 Paid Chk# 021394 12/12/2013 ROGERS, CITY OF E 100 - 42200 -300 Professional Srvs (GENERAL) $19,62515 4987 -4 4TH QTR FIRE PROTECTION Total ROGERS, CITY OF $19,625.75 .. ..,,_�., ,�...., .,.. Paid Chk# 021395 -_-,., ..e ._,.,.�._- .....�. ,....,.m....,.. 12/72%2013 ROLF ERICKSON ENTERPRISBS INC ,..,.......m_, E 100 - 41550 -300 Professional Srvs (GENERAL) $4,413.1_9 112513 MONTHLY ASSESSING FEE Total ROLF ERICKSON ENTERPRISES INC $4,413.19 Paid Chk# 021396 12!12/2013 SCHARBER &SONS E 100- 43100 -210 Operating Supplies (GENERAL) $49.65 P32375 PARTS Total SCHARBER & SONS _ $49.65 Paid Chk# 021397 12/12/2013 " 'ST E 100 - 43100 -210 Operating Supplies (GENERAL) $53.00 11_2913 DOT DRUG SCREEN Total ST MICHAEL SPINAL REHAB CENTER $53.00 Paid Chk# 021398 12/12/2013 TEAMSTERIC 6CAL 320 G 100 -21707 Union Dues $286.20 1213 DEC 2013 UNION DUES/TLDF Total TEAMSTER LOCAL 320 $286.20 Paid Chk# 021399 12/12/2013 TECHSMITH E100-41951-207 Computer Supplies $155.70 _1_346170 SNAG IT ANNUAL LICENSE Total TECHSMITH $155.70 Paid Chk# 021400 "12%12/2013' US BANKCORP'ECZUIPMENT FINANCE - - -� ' ���''�- '- "- ''�'" -' '- "�� � - -'.." - ..... ............. .. E 100- 42100 -200 Office Supplies (GENERAL) $123.56 120113 COPIER 'otal US BANKCORP EQUIPMENT FINANCE $123.56 . .,,..__ Paid Chk# 021401 .., ......, ..,.,.,. 72/12//12/2011 3 VERIZON WIRELESS __.,.- ... ,..,._.._. ... ,.._.,_ _- ..h.„„,„ ...,._,..,.. ,._._,........„ »..,... ,.,,...- ..,- , -.w.. E 100 - 42100 -321 Telephone $52.70 9714911844 CELL SERVICE CORCORAN, MN 12/05/13 10:25 AM Page 5 *Check Detail Register© December 2013 Amt Invoice VERIZON WIRELESS $52.70 ,.,,,,.,.,..,..,., w.,,.,..... ...,.,,.._...-„m....- ... . -., ..... „w ,... -,.v., _._........ Paid Chk# 021402 12112/2013 WESTSIDE WHOLESALE TIRE E 100- 45200 -210 Operating Supplies (GENERAL) $503.67 714233 PARTS Total WESTSIDE WHOLESALE TIRE $503.67 Paid Chk# 021403 12/12/2013 WILLMAR WATER &SPAS E 100- 41941 -210 Operating Supplies (GENERAL) _ $61.50 111913 OFFICE WATER Total WILLMAR WATER & SPAS $61.50 r.,..w, .-.,,_ .,.ti,..�..,,.�,,.a.....a..m..., .. „...,.,. .. m.�,,.,..�, .. .�.a.w -_... .....W.__ . „ -.,. ,... , m,,,�.... _..,.n ....w. , �M....m.e- ,,....... , ., _.-------------- . Paid Chk# 021404 12/12/2013 XCEL ENERGY E 100- 43100 -380 Utility & Services (GENERAL) $489.37 392526912 9100 CO RD 19 Total XCEL ENERGY $489,37 Paid Chk# -6y1405 n, 1 2/1 212 01 3 NAPA AUTO PARTS CORCORAN E 100- 43100 -210 Operating Supplies (GENERAL) $107.86 922591 SUPPLIES E 100 - 43100 -210 Operating Supplies (GENERAL) $25.56 922592 SUPPLIES E100-43100-210 Operating Supplies (GENERAL) $35.67 925593 SUPPLIES Total NAPA AUTO PARTS -CORCORAN $169.09 10100 Farmers State Bank $81,053.83 Fund Summary 10100 Farmers State Bank 100 GENERAL FUND $69,887.98 411 PUBLIC WORKS FACILITY $395.82 500 ESCROW HOLDING FUND $1,003.36 601 WATER $9,008.34 602 SEWER $758.33 $81,053.83 j/0 16 2a, J'�4 7� City of Corcoran Consultant Summary 12/12/2013 Name Invoice Date Check # Amount Due Carson, Clelland & Schreder 11/27/13 21366 4,926.27 Metro West Inspections 11/10/13'21386 2,940.92 Rolf Erickson Enterprises Inc 11/25/13 21395 4,413.19 Total 12,280.38 HACity Hall Information \CITY GOVERNMENT \Council, Commissions & Committees \Council Information \Council Claims\2013 Claims.xis CARSON, CLELLAND & SCHREDER Attorneys at Law 6300 SHINGLE CREEK PARKWAY STE 305 MINNEAPOLIS, MN 55430 -2190 (763) -561 -2800 November 27, 2013 CITY OF CORCORAN 8200 CO RD 116 CORCORAN, MN 55340 Professional Services C/ lvil — 10/30/2013 Review of Triden Ridge and park dedication issues, call to Kendra Lindahl 10/31/2013 Review documents with Kendra Lindahl regarding park dedication and Triden Development, review statutes and conference with regarding park dedication fees for ball field 11/5/2013 P+ersaire- T.cu�k Csniraet: Review-soatrasi and _:•t#a Qrad 11/12/2013 Review agenda with Brad and correspondence Prepare for meeting (sewer and water issues); review agenda Attend meeting Prepare and meet with Brad regarding sewer and water ordinance amendment; and work on final draft 14=t �Review Schmid file and information regarding Lennar from Kendra Lindahl for meeting of 11/20/13 11/20/2013 Meet with staff; review Lennar /Schmid and sewer and water ordinance q7J Amount F Wiz.. r Ife_L � _. Fire Department 11/22/2013 Review fire department/Loretto contract amendment and correspondence to Jeanie 70.00 SUBTOTAL: -� (o7b•6{o [ '� Ess Initial (Land) Registration /A-4017 6'3 q9 10/30/2013 Review documents; conference with Kendra Lindahl and conference with Attorney Dawn 210.00 Speltz 10/31/2013 Further review of Ess Plat issues 70.00 11/1/2013 Review documents; correspondence to Kent for review of easement 93.33 11/6/2013 Review land registration file; call to Kent 46.67 11/12/2013 Conference with attorney for Ess regarding land registration stipulation 46.67 11/13/2013 Receipt and execute Stipulation and correspondence with Attorney Steiner 70.00 SUBTOTAL: [ 536.67] Fire Department 11/22/2013 Review fire department/Loretto contract amendment and correspondence to Jeanie 70.00 CITY OF CORCORAN Page Amount SUBTOTAL: [ 70.00] .Lennar 11/14/2013 Conference with Kendra Lindahl and review issues 0,7� 1)10L, 4593.3 46.67 SUBTOTAL: [ 46.67] .Moonlit Acres 31.67 11/6/2013 Review Krepps correspondence from League (summary of case) 70.00 SUBTOTAL: tt .Schmid 1� —ma ( 70.00] 11/8/2013 Conference with Kendra Lindahl regarding Schmid 46.67 11/14/2013 Conference with Kendra Lindahl and review issues ull'I &-!VtL -*75ro °e)0 1/ZO eltsic. SUBTOTAL: 46.67 ( 93.34] .Sewer and Water 10/29/2013 Review notes from Kent and Brad Marten and revisions to ordinance 280.00 11/1/2013 Review comments and amend proposed ordinance and send to Brad 140.00 11/5/2013 Review correspondence from Brad and revise; send draft to Brad 70.00 11/15/2013 Review notes and compare to ordinance; work on amending ordinance and correspondence 280.00 to Brad Martens 11/19/2013 Revisions to s r and water ordinance per etig9 with Brad and forward to Brad 210.00 clfiq 011VI .— 570 x!8!0 �O7 Alt-9 WIVW �35-6•66) SUBTOTAL: 980.001 .Toomey /19400 Cty. Rd. 10 11/8/2013 Calls to Attorney Trautmann regarding Toomey; review file 46.67 SUBTOTAL: [ 46.671 Criminal 10/29/2013 Finish disposition letter; review files; correspondence to victims and instructions to legal 15.83 assistant; schedule upcoming case Prepare for 10/30/13 calendar 15.83 10/30/2013 Prepare for and attendance at Arraignment and Pretrial calendar 47.50 10/31/2013 Review criminal cases for work needed 31.67 11/1/2013 Review and respond to email correspondence; prepare disposition letter; review files; 31.67 correspondence to victims and instructions to legal assistant; select witnesses for upcoming cases; request video discovery and memorandums to the files 11/412013 Prepare for 11/5/13 calendar 23.75 Review police reports; email public defender 31.67 11/5/2013 Attend Arraignment and Pretrial calendar 47.50 CITY OF CORCORAN Page Amount 11/5/2013 Prepare for 11/6/13 calendar 15.83 11/6/2013 Attend Arraignment and Pretrial calendar 47.50 11/7/2013 Prepare for disposition letter, review files; correspondence to victims and instructions to legal 23.75 assistant 11/8/2013 Correspondence with defense attorneys, defendants, victims; review motion documents; 47.50 select witnesses; disposition letter; review files; correspondence to victims and instructions to legal assistant; review discovery Prepare for disposition letter for 11/5/13 calendar; review files; correspondence to victims 23.75 and instructions to legal assistant; memorandums to the files; select and subpoena witnesses for upcoming cases 11/11/2013 Review email correspondence and voice mails regarding criminal files 47.50 11/12/2013 Attend Arraignment, Pretrial and In custody calendar 47.50 Prepare for 11/13/13 calendar 47.50 11/13/2013 Correspondence with defense attorneys, officer and Court Administration; correspondence 47.50 with witnesses; review discovery; note files and review motion documents Attend Arraignment and Pretrial calendar 71.25 11/14/2013 Review voice mails regarding criminal cases 23.75 11/18/2013 Review discovery, correspondence with defense attorneys, correspondence with witnesses 47.50 and defense attorneys; note files; jury trial preparation and review motion documents Prepare for 11/19/13 calendar 15.83 11/19/2013 Review discovery; note files; jury trial preparation; review files in preparation for 11120/13 31.67 arraignment pretrial calendar; memorandums to the files and instructions to legal assistant Attend Arraignment and Pretrial calendar 47.50 11120/2013 Attend Arraignment, Pretrial and In Custody calendar 63.33 11/22/2013 Correspondence with witnesses, victims and defendants; correspondence with defense 47.50 attorney; review motion documents; jury trial preparation; disposition letter; review files, correspondence to victims and instructions to legal assistant 11/25/2013 Correspondence with defense attorneys, defendants; prepare of disposition letter; review 47.50 files, correspondence to victims and instructions to legal assistant Open criminal files, preparation of criminal complaints; preparation of cases for court 61.25 calendars, including court and jury trials, contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period Open criminal files, preparation of criminal complaints; preparation of cases for court 96.25 calendars, including court and jury trials, contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period Open criminal files, preparation of criminal complaints; preparation of cases for court 332.50 calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period Prepare disposition letter; review files; correspondence to victims and instructions to legal 15.83 assistant Prepare for 11/26/13 calendar 47.50 SUBTOTAL: [ 1,542.91] For professional services rendered $5,112.94 4, ga6•a-7 CITY OF CORCORAN Client Expense Charges : Civil Expenses Recording /State fees regarding Sewer and Water Project/Schommer SUBTOTAL: Criminal Expenses: Monthly support fee for September Monthly support fee for October SUBTOTAL: Total Client Expense Charges Total amount of this bill Previous balance 11/1/2013 Credit for recording /State taxes regarding Sewer and Water Project/Schommer 11/22/2013 Payment - thank you Total payments and adjustments Balance due Page 4 Amount 301.20 301.20] 14.43 14.43 28.86] $330.06 $5,443.00 $6,798.03 ($301.20) ($6,798.03) ($7,099.23) $5,141.80 ! hereby declare under the penalties of perjury that the foregoing statement for legal services is just and correct and that no part thereof has been paid. rey A. Carson, City Attorney METRO WEST INSPECTION SERVICES, INC. BOX 248 INVOICE LORETI'O, NIN 55357 DATE PH, 763- 479 -1720 FAX 763- 479 -3090 Nov. 10, 2013 NUMBER ONE CI Y OF CORCORAN We V TERMS: PLEA SE DETACH ANDRE TURN WITH YOUR REMITTANCE $ DATE CHARGES AND CREDITS BALANCE BALANCE FORWARD (� 1361 20503 Rush Meadow 07 83 +' 21005 Sunnyhill qchutte -. 88 90- I art. 10501 Cain - o,!S0 i X 52 122 9200 CR 116 111 31 50 -1-33- 138 20845 Larkin 19795 Hunters 34: 31 50 139 6488 Trail 116 31 43 50 75 147 92vu �R 8925 Bechtold 31 50 160 10060 Cain Hfiii 33 63 25 00 161 167 7800 Maple 10135 Ebert 31 50 176 9135 Brandywine 103 23 31 150 184 187 6750 Olde Sturbridge 1 35100 188 10125 Cain 31 50 .......continued. METRO WEST INSPECTION 4 ..... PAY LAST AMOUNT SERVICES, INC. N THIS COLUMN 2013 TWO J 196 1 6830 CR 116 1 31150 208 1 9600 Ridge 1 31150 INVOICE TOTAL: zao1r METRO WEST INSPECTION PAYLASTAMOUNT SERVICES, INC. IN THIS COLUMN STATEMENT 25- Nov -13 ROLF ERICKSON ENTERPRISES, INC. SOUTWEST ASSESSING P 0 BOX 47841 PLYMOUTH, MN 55447 CITY OF CORCORAN 8200 Co. Rd. 116 CORCORAN, MN 55340 NOVEMBER 2013 ASSESSING FEE $4,399.00 COUNTY DATA FEE $14.19 TOTAL $4,413.19 MEMORANDUM L A N D F From Site to Finish • 105 South Fifth Avenue Suite 513 Minneapolis, MN 55401 © R M • • • Tel: 612 - 252 -9070 Fax: 612 - 252 -9077 www.landform.net DATE December 6, 2013 TO Brad Martens, City Administrator CC FROM Kendra Lindahl RE Schendel Pre - Sketch Plan Review (city file 13 -030) The applicant has requested to be placed on the December 12th Council agenda to discuss a possible development application for the 103.3 acre Schendel property located north of County Road 10 and west of County Road 116. The applicants approached City staff recently about a possible single family development proposal on this property. The property is currently guided High Density Residential and zoned RMF -3 High Density Residential. This parcel is one of only three areas in the Comprehensive Plan guided for High Density Residential. The Comprehensive Plan states that "The purpose of this land use district is to accommodate the development of multiplex and low- to high -rise apartment buildings and condominiums. Development will occur at a density of 10+ units per acre. Architecture, landscaping, open space, resident recreational areas, and surface water retention features are important in high density residential areas to ensure that development is appropriate and consistent with the community's character and environmental best practices. Ideally, streets and buildings will be designed around pedestrians to accommodate alternative transportation use such as bicycles and transit. High density residential developments in excess of 10 units per acre will require Planned Unit Development approval to ensure necessary standards are achieved. This High Density Residential category is located in the northern part of the downtown area and will provide a strong residential base to support an expanded downtown. High Density Residential is also located adjacent to the mixed use areas on the east side of County Road 116." The Comprehensive Plan was developed to emphasize density in key areas of the City so that larger portions of the City could remain at a lower density and still meet our Metropolitan Council density requirements of a minimum of 3 units per acre. The request from the developer is allow development of a single family neighborhood with a planned density of approximately 4 units per acre (using the newly adopted net density definition). This would require that that property be reguided through a Comprehensive Plan amendment from High Density Residential (10+ units per acre) to Low Density Residential (3 -5 units per acre). This requires a Super- Majority (4/5) vote of the City Council and the request must be submitted to the Metropolitan Council for review and approval. The Metropolitan Council is in the process of revising the population estimates for the region and this may include modifications to Corcoran's population, household and employment forecasts. It is important to be aware of this work and the impact it may have on the proposed request. Historically, the Metropolitan Council has required cities who propose to reduce the density on one parcel to make it up on another. If that continues to be the policy, the City Council must consider that issue when reviewing this request. The Schendel property is ideally located to in Downtown Corcoran and Landform , SensiblyGreen and Site to Finish® are registered service marks of Landform Professional Services, LLC. 1 could accommodate higher density development that would be conveniently located near commercial, civic and recreational uses. It is also located near a major intersection, which provides opportunities for transit in the future. This is an important piece of property for the City's development plans as it is anticipated to trigger the relocation of County Road 10 and include dedication of additional land for the City Park as shown on the Comprehensive Plan. The development review process will include a number of regional improvement discussions regardless of the project land use classification. • If the high density development is not proposed here, which parcels would be reguided to high density to ensure our density goals are met? The development proposal currently includes less than 250 homes, which would be the threshold for an EAW. No EAW would be required for the project as proposed. If the applicant decides to proceed, there are several applications required: 1. Comprehensive Plan Amendment 2. Rezoning 3. Preliminary Plat 4. Final Plat 5. PUD Sketch Plan (if rezoning to PUD is requested) 6. Preliminary PUD Development Plan (if rezoning to PUD is requested) 7. Final PUD Development Plan (if rezoning to PUD is requested) The Council should consider the request and provide direction to the applicant so that the applicant can make a decision about whether or not to proceed with the development application. Staff notes that any comments from the City Council at this time are advisory only and non- binding. MEMORANDUM f r December 2, 2013 Corcoran City Council 8200 County Road 116 Corcoran, MN 55340 Dear Corcoran City Council, Attached is our application packet for a preliminary sketch plan review. As you likely know a preliminary sketch plan review is not a formal step in any City approval process but one we discussed with your staff and was suggested as a way to have an initial discussion with you about developing the Schendel property. We are very excited to be working in Corcoran. We feel that Corcoran is well positioned for development and that our team's knowledge and experience can bring excellent development into the City. As a part of our submittal you will find more detailed information on the development team. The development team includes Peter Pflaum, Dave Newman, and Terry Forbord (see attachment A). Together we have been involved in land development for several decades and have developed 1,000's of homesites across the Twin Cities. It is our understanding that we will have an opportunity to present our ideas to you in person at the December 12 City Council meeting. We look forward to seeing you then and appreciate the opportunity to tell you more about our plans for the property. Sincerely, Peachtree Partners Schendel Property — Preliminary Sketch Plan Review General Site Information • Property Area —103.3 Acres • Wetlands —11.3 Acres • Aerial photo (attachment B) Proposal Summary Attached to this narrative summary is a preliminary sketch plan that we are using as a guide to discuss with the City adjusting the current density guided and zoned for the Schendel property (see attachment Q. At the City Council meeting we are planning to make a brief presentation which will generally to cover the following items. • Introduction of Peachtree Partners • Background information on the Schendel site • Outline of our request to adjust density from high to low residential • Property currently guided for high density residential and zoned RMF -3 high density residential. • Request to have guided for low density residential and zoned appropriately. • Share Preliminary Concept Plan • Proposed product types and lot sizes along with a depiction of their general location. • Gross and possible net density. • Rationale for request • Market research from Maxfield Research supports demand for single family housing and limited demand for multi - family housing. • Compatibility of single family housing with neighboring park and future school. • Possible consistency with new Metropolitan Council population projections. • Need for rooftops to create retail demand. • Timeline and Urgency Peachtree Partners Attachment A Partners Terry Forbord - Peter Pflaum - David Newman Over 100 years collective experience (Residential and Commercial) Expertise includes: • Management • Strategic planning • Homebuilding • Marketing • Brokerage • Sales • Legal • Site selection & acquisition • Site design • Land development • Zoning & entitlements • Lobbying • Financial reporting & financing • Asset & investment management • Due diligence • Homeowners associations Partners Terry Forbord • St Cloud State University • Developed over 5,000 residential lots in the Twin Cities • 1986 -1988 - Scottland Companies - VP Residential Division: Managed day -to -day operations including; Product development, brokerage, entitlements, budget, profits, marketing and sales. • 1988 -1999 - Lundgren Bros. Development — President: Directed the day -to -day operations including; Management of $76- million real estate portfolio (1999 dollars), site acquisition, budgeting, financing, entitlements, marketing, public relations, physical site activities • 1999 -2007 - Laurent Development Company — Principal /President: Created unique master - planned communities throughout the greater Minneapolis /St Paul metropolitan area. Directed all day to day operations. Developed two award - winning communities: • Dancing Waters in Woodbury • A 450 acre, 11148 unit mixed -use master - planned community • Awarded "Best New Neighborhood" for 2004 -2005 • Territory in Credit River • A 700 acre, 276 single family homesite, master - planned luxury community • Awarded "Best New Neighborhood" for 2006 -2007 FForbord Land Company LLC - 4960 Sussex Place, Shorewood, MN 55331 (612) 868 -2483 tforbord @forbordusa.com Partners Terry Forbord continued... • 2008 — 2009 - GMAC ResCap - Senior Asset Manager: Responsible for participation, management and disposition of 3.5 Billion in residential NPL /REO properties across U.S. • 2009 -2011 - Mountain Real Estate Group - Senior Asset & Investment Manager: Responsible for management and disposition of residential NPL /REO properties across the U.S. Participated in the direct acquisition, management and disposition of $768 - Million UPB of assets including homes, finished lots, partially completed developments, and raw land parcels • 1998 to Present - President/ Owner of Forbord Land Company: Offering complete real estate and development management and consulting services, providing strategies and tactics for businesses, partnerships and individuals • Terry is a licensed Real Estate Broker Da in ,71 Camnrusrty Zike,un Pdrar Te'rritory ,- FForbord Land Company LLC - 4960 Sussex Place, Shorewood, MN 55331 (612) 868 -2483 tforbord @forbordusa.com Ik 0 Partners Peter Pflaum • Occidental College and University of Minnesota, MBA. • Developed over 8,300 residential lots in the Twin Cities • 10 lot subdivisions to 11800 units of mixed use housing • Former CEO / President of Lundgren Bros. Construction Inc. • Principal owner of Lundgren Bros and on its Board of Directors for 30 years • Annual sales volume exceeded $120,000,000 under his direction • Land acquisition and development of approximately 6,200 lots in over 140 subdivisions • In 1999 - Sold the company to U.S. Home Corporation. At that time Lundgren Bros: • Was the largest private residential builder in the State of Minnesota • Had built and sold approximately 3000 homes • LENNAR Corp. acquired US Home Corp and is one of the largest public home builders in the county • In 2000 named President of the Minnesota Land Division of LENNAR Corp. • Managed all land acquisition and development activities for both Lundgren Bros. and Orrin Thompson Homes • Acquired and developed land at the rate of about 800 to 1,000 units a year • In 20021 Peter started his own company, Plum Investment Company Inc. specializing in real estate acquisition and development. During this time he has developed 2,100 lots with David Newman • Peter is a licensed Real Estate broker Plum Investment Company - 18070 Breezy Point Road Wayzata, MN 55391 (612) 849 -6352 ppflaum @me.com Partners David Newman • University of Minnesota and William Mitchell College of Law • Developed over 2,000 residential lots in a variety of markets • Owner /President of Bancor - 15 year old residential land development company. • A licensed attorney. While in private practice representing parties involved real estate: • Home builders • Civil engineers • Developers • Provided legal representation to cities including the cities of Fridley and Zimmerman for 10 years • 8 years as a member of the Fridley School Board • 3 years as the Chairman of the Fridley Planning Commission • 1990 joined a major twin cities custom homebuilder. Since then he has been actively involved in residential land development • Dave is a licensed Real Estate Broker a tic or The Bancor Group, Inc. 1521 94th Lane N. E. Blaine, MN 55449 763 - 792 -8975 Dave@bancorgroup.com Partners Peter Pflaum & David Newman Collectively Plum and Bancor were principals of: • Wild Meadows in Medina • A 350 acre conservation community consisting of 150 single family homesites clustered around 200 acres of protected space • Bailey's Arbor in Woodbury • A 235 acre residential neighborhood consisting of 845 single family and multi - family homes • Locust Hills in Wayzata • A 70 acre community consisting of 47 single family homesites designed around 45 acres of protected open space • Awarded "Residential Development of the Year" by the Minnehaha Creek Watershed District in 2007 • Partnered with Carlson family in the development of Woodland Cove in Minnetrista • A 488 acre community on Lake Minnetonka • All approvals have been obtained for a 1071 mixed use community • Awarded "Residential Development of the Year" by the Minnehaha Creek Watershed District in 2012 BAILEYS ARBOR /I; 4 .� ZI Wnndl � �`nup Rl XOM"Idlld 0wv ON HALSTEAD'S BAY' Peachtree Partners rye Aerial Photo—Schendel Property— Attachment B do 1 MEN 44 F- Peachtree Partners Zoning & Lot Information Current Zoning - RMF -3 High Density Residential Proposed Zoning - PUD Planned Unit Development Proposed Minimum Lot Width = 65' and 75' Proposed Minimum Lot Depth — 120' Proposed Setbacks Front = 25' Side = 5' and 10' Rear = 30' Proposed Right -of -way = 50' Gross Density Property Area = 103.3 acres Proposed Number of Lots = 238 Gross Density = 2.30 units /acre Net Density Gross Property Area = 103.3 acres Proposed Number of Home Sites = 238 Wetlands & Buffers = 16.21 acres Flood Plain = 1.27 acres (excluding wetlands) Potential Park Dedication Land = 7.9 acres (excluding wetlands & flood plain) Right -of -way = 16.19 acres Storm Water Ponds = 5 acres (conceptual) Net Developable Acreage = 56.73 Net Density = 4.19 units /acre 75' Wide Lot 65' Wide Lot Flood Plain Wetland Open Space _ use to be Determined < .....> Trail (City Parks & Trail Plan) Potential Park Dedication Wetland Buffers - 25 feet (conceptual boundary) w • � •fit , 4 . •�. qua � q i F- • ���►s:wsT *toy�'rr- 1t- �-fY•s r } Proposed School and . AthCetic Complex w •!• s,• "'�r •ia • f��A• •r•■y r 4A • � I •i .T 0�1°' iii ' a • J Aerial Photo — Schendel Property— Attachment C - - 'e•ec -III_" c: Rbj - - - -- - - -- - -- - - - - -- Schendel - Preliminary Sketch Plan - 12.2.2013 - - 1► ® Stantec STAFF REPORT Document No. 10b. Council Meeting: December 12, 2013 Prepared By: Brad Martens Topic: Schmids Hidden Valley Second Addition Action Required: Approval Summary: In April of 2013 the City Council approved Resolution 2013 -16 approving a final plat of Schmids Hidden Valley Second Addition as mentioned in the attached memo from the City Attorney. That memo suggests that certain language should be removed from Resolution 2013 -16 as the applicant is unable to update the driveway easement agreement due to disagreements between property owners. After further consideration staff is recommending Resolution 2013 -59 be approved instead of amending the previous Resolution 2013 -16, essentially taking the same action. Resolution 2013 -59 is attached for City Council review. Financial /Budget: N/A Options: 1. Take no action. 2. Approve Resolution 2013 -59. 3. Send back to staff for further review. Recommendation: Approve Resolution 2013 -59. Council Action: Consider a motion to approve Resolution 2013 -59. Attachments: 1. December 5, 2013 Memo from Jeff Carson 2. Resolution 2013 -59 MEMORANDUM TO: Mayor, Council, and Administrator, City of Corcoran FROM: Jeffrey A. Carson, City Attorney DATE: December 5, 2013 RE: Schmids Hidden Valley Second Addition Schmids Hidden Valley subdivision was approved in 2000. Also approved at that time was a Driveway Agreement along the 70 foot easement area adjacent to the property to be used by properties developed within Schmids Hidden Valley as ingress and egress. The Driveway Agreement was not specifically limited to properties within Schmids Hidden Valley and stated that the Driveway Agreement was to serve dwelling units and accessory buildings "served by the easement-area ". - - - - - - - In April of 2013, the City Council passed Resolution 2013 -16 (copy attached) approving the final plat of Schmids Hidden Valley Second Addition. As part of the approval, applicant was required to update the existing Driveway Agreement to include current residents within Schmids Hidden Valley (5) as well as the two new units approved in the Second Addition. The five residents all have access via the original easement area in Schmids Hidden Valley. Mr. Schmid had the Driveway Agreement amended and approved by me and the agreement was proposed for execution to the current residents. Mr. Schmid was not able to convince the residents to sign the amended Driveway Agreement. Schmids Hidden Valley Second Addition adds two parcels (Lots 1 and 2, Block 1) to the existing easement area. The original planning and engineering comments for the Second Addition contemplated that the two new lots would use the current easement for ingress and egress. The existing Driveway Agreement (2000) contemplates use of the easement area (the current private driveway) for properties adjacent the easement area. Because there were five additional homes using the driveway when Schmids Second was proposed, it was felt best to have all "interested" parties agree and sign a new Driveway Agreement. This was attempted but did not succeed. The City Council is now asked to consider approving Schmids Hidden Valley Second Addition without the requirement of the amended Driveway Agreement. This will allow -1- Schmid to develop two new lots and reconfigure two existing lots. The new lots will use and share the existing driveway, together with the five existing lots, all along the easement area. If the Council is in agreement with this proposal, a motion removing the following language from Resolution No. 2013 -16 would be in order: I (b) The applicant shall prepare an update to the existing driveway easement an agreement for Block 1. i. The document shall be submitted,for review and approval to the City Attorney ii. The document shall be recorded with the final plat With the removal of the above language, Mr. Schmid can proceed to record his plat and develop the two additional properties. - - - - - Respectfully Submitted: - -2- City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2013 -59 Motion By: Seconded By: December 12, 2013 APPROVING FINAL PLAT FOR "SCHMIDS HIDDEN VALLEY SECOND ADDITION" ON PROPERTY LOCATED ON OAKDALE DRIVE (PID 04- 119 -23 -42 -003, 04- 119 -23 -42 -0002, 04- 119 -23 -43 -0002 AND 04- 119 -23 -34 -007) WHEREAS, Ron Schmid has requested approval of a final plat to allow subdivision of 88.4 - acres parcel legally described as: See Attachment A WHEREAS, the Planning Commission has reviewed the preliminary plat at a duly called Public Hearing and recommended approval, and; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA, that it should and hereby does approve the request for a final plat for Schmids Hidden Valley Second Addition and, 1. This resolution revokes and replaces Resolution 2013 -16. 2. A final plat is approved for Schmids Hidden Valley Second Addition, in accordance with the plans received by the City on February 13, 2013, except as amended by this resolution. 3. There are 4 development rights remaining on Outlot A, 4 development rights remaining on Outlot B and zero building rights remaining on the lots platted as part of Block 1 and 2, Schmids Hidden Valley Second Addition. 4. Approval is contingent upon City Council approval of the preliminary plat. FURTHER, that the following conditions be met prior to release of the final plat and associated documents for recording: 1. Prior to release of the plat for filing, the applicant /landowner must: a. Park dedication fees must be paid. Park dedication is due for the two new lots (Lot 1 and Lot 2, Block 1). The City will require cash in lieu of land for this parcel, subject to the park dedication requirements in place at the time the plat is released for filing. Park dedication shall be paid prior to release of the final plat for filing. i. Park Dedication for Lot 1 and Lot 2, Block 2 has been previously satisfied. ii. Park Dedication for Outlot A and Outlot B shall be due at the time of future subdivision. iii. The City reserves the right to require dedication of parkland for the OSP /Nature Park shown on the Comprehensive Plan map when Outlot A develops. Page 1 of 5 City of Corcoran December 12, 2013 County of Hennepin State of Minnesota RESOLUTION NO. 2013 -59 b. The existing driveway easement and agreement for Block 1 shall be recorded with the final plat. c. The applicant shall prepare a driveway easement and maintenance agreement for Block 2. i. The document shall be submitted for review and approval by the City Attorney. ii. The document shall be recorded with the final plat. 2. Prior to issuance of a building permit, the applicant /landowner must: a. Record the approving resolutions and associated documents at Hennepin County and provide proof of recording to the City. b. The applicant shall comply with all conditions of the March 27, 2103 City Engineer's memo. c. The final septic design and location shall be approved by Hennepin County. Proof of approval must be submitted with an updated survey and building plans. d. The applicant shall provide the approved preliminary and final plat drawings to the City in an electronic (AutoCAD) format. 3. Prior to release of remaining escrow, the applicant /landowner must complete the following: a. The septic system on Lot 2, Block 2 must be brought into compliance prior to release of the remaining escrow. b. Lot corner monuments shall be installed as required by the Subdivision Ordinance. A financial guarantee shall be required to ensure installation per city requirements. c. Lot 1 and Lot 2, Block 1 shall provide a minimum of one overstory tree per dwelling unit. 4. The applicant must file the final plat at Hennepin County within 2 years of the date of approval or the approval shall expire. 5. The applicant shall provide proof of recording the final plat, resolutions and driveway easement agreements at Hennepin County. VOTING AYE ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron Page 2 of 5 City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2013 -59 December 12, 2013 Whereupon, said Resolution is hereby declared adopted on this 12th day of December 2013. ATTEST: Jeanie Heinecke — Clerk Kenneth Guenthner - Mayor Page 3 of 5 City Seal City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2013 -59 Attachment A — Existing Legal Parcel 1 (PID No. 04 -1 7 9 -23 -42 -0003) December 12, 2013 That part of the Northwest Quarter of the Southeast Quarter of Section 4, Township 7 19 North, Range 23 West, Hennepin County, Minnesota described as commencing at the southeast corner of said Section 4; thence North 89 degrees 58 minutes 42 seconds West, assumed bearing along the south line of said Section 4 a distance of 8.46 feet to the centerline of County State Aid Highway No. 30, Plat No. 71, as recorded in Book 72 of Deeds, Document No. 3933657; thence northwesterly along said centerline a distance of 319.11 feet to a point of tangency; thence North 47 degrees 57 minutes 39 seconds West, along said centerline a distance of 1421.66 feet to a point of curvature; thence continuing northwesterly along said centerline a distance of 606.52 feet; thence North 5 degrees 37 minutes 30 seconds East a distance of 541.97 feet to the actual point of beginning of the tract to be described; thence North 89 degrees 24 minutes 25 seconds East a distance of 86.76 feet; thence North 6 degrees 24 minutes 25 seconds East, a distance of 329. 15 feet; thence South 89 degrees 24 minutes 25 seconds West, a distance of 200.00 feet; thence South 6 degrees 24 minutes 25 seconds West a distance of 329. 15 feet; thence North 89 degrees 24 minutes 25 seconds East a distance of 113.24 feet to the point of beginning. (7.5 Acres) Parcel 2 (PID No. 04- 119 -23 -42 -0002 That part of the Northwest Quarter of the Southeast Quarter of Section 4, Township 119 North, Range 23 West, Hennepin County, Minnesota described as commencing at the southeast corner of said Section 4, thence westerly along the south line of said Section 4 a distance of 8.46 feet to the centerline of County State Aid Highway No. 30, plat 11, as recorded in Book 72 of Deeds, Document No. 3933657; thence northwesterly along said centerline a distance of 319.11 feet to a point of tangency; thence North 47 degrees 57 minutes 39 seconds West, assumed bearing, along said centerline a distance of 1421.66 feet to a point of curvature; thence continuing northwesterly along said centerline a distance of 330.00 feet. to the actual point of beginning; thence continuing northwesterly along said centerline a distance of 275.00 feet; thence North 20 degrees 36 minutes 30 seconds East a distance of 328 feet; thence South 66 degrees 43 minutes 30 seconds East a distance of 1 BO.DO feet; thence South 5 degrees 1B minutes 00 seconds West a distance of 355.56 feet to the point of beginning. Except the southerly 33 feet thereof. (1.5 Acres) Parcel 3 (PID No. 04- 119 -23 -43 -0002 The West Half of the Southeast Quarter of Section 4, Township 119, Range 23, Hennepin County, Minnesota. Except That part of the Northwest Quarter of the Southeast Quarter of Section 4, Township 119 North, Range 23 West, described as commencing at the southeast corner of said Section 4; thence North 89 degrees 58 minutes 42 seconds West, assumed bearing along the south line of said Section 4 a distance of 8.46 feet to the centerline of County State Aid Highway No. 30, Plat No. 7 1, as recorded in Book 72 of Deeds, Document No. 3933657; thence northwesterly along said centerline a distance of 379. 11 feet to a point of Page 4 of 5 City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2013 -59 December 12, 2013 tangency; thence North 47 degrees 57 minutes 39 seconds West, along said centerline a distance of 1421.66 feet to a point of curvature; thence continuing northwesterly along said centerline a distance of 606.52 feet; thence North 5 degrees 37 minutes 30 seconds East a distance of 541.97 feet to the actual point of beginning of the tract to be described; thence North 89 degrees 24 minutes 25 seconds East a distance of 86.76 feet; thence North 6 degrees 24 minutes 25 seconds East, a distance of 329. 15 feet; thence South 89 degrees 24 minutes 25 seconds West, a distance of 200.00 feet; thence South 6 degrees 24 minutes 25 seconds West a distance of 329. 15 feet; thence North 89 degrees 24 minutes 25 seconds East a distance of 7 7 3.24 feet to the point of beginning. Also except That part of the Northwest Quarter of the Southeast Quarter of Section 4, Township 7 19 North, Range 23 West, Hennepin County, Minnesota described as commencing at the southeast corner of said Section 4, thence westerly along the south line of said Section 4 a distance of B.46 feet to the centerline of County State Aid Highway No. 30, plat 17, as recorded in Book 72 of Deeds, Document No. 3933657; thence northwesterly along said centerline a distance of 379.11 feet to a point of tangency; thence North 47 degrees 57 minutes 39 seconds West, assumed bearing, along said centerline a distance of 7421.66 feet to a point of curvature; thence continuing northwesterly along said centerline a distance of 330.00 feet. to the actual point of beginning; thence continuing northwesterly along said centerline a distance of 275.00 feet; thence North 20 degrees 36 minutes 30 seconds East a distance of 328 feet; thence South 66 degrees 43 minutes 30 seconds East a distance of 1 BO.OD feet; thence South 5 degrees 1 B minutes 00 seconds West a distance of 355.56 feet to the point of beginning. Except the southerly 33 feet thereof. (77.7 Acres) Parcel 4 (PID No. 04- 119 -23 -34 -0007) Outlot A, SCHMIDS HIDDEN VALLEY, Hennepin County, MN (7.7 Acres) Page 5 of 5 STAFF REPORT Document No. 11 a. Council Meeting: December 12, 2013 Prepared By: Brad Martens Topic: Public Works Facility Action Required: Update /Approval Summary: Work continues on the Public Works facility however, delays in plumbing work, cement work, and the ordering of window glass has affected the project timeline. Window glass will not be on site until January 91h and substantial completion cannot be achieved without this work being completed. According to Ebert Construction it is now estimated that substantial completion will be January 15th and close out will be approximately January 22,d While work has continued additional adjustments to the project outcomes and materials have been recommended by the Steering Committee. The City Council is requested to review and approve the items listed below. I. CMPR 016: $4,338.36 a. This Change Proposal is related to the soil correction required near the office area as previously discussed with the City Council. The total cost including the three percent Ebert Construction fee is $4,338.36. II. CMPR 017: $3,605.00 a. The budget for the Public Works facility included an estimated amount for the cost of inspections during the construction of the facility. Poor weather conditions at key project points as well as the need for soil corrections has resulted in this line item exceeding the amount budgeted. The total cost including the three percent Ebert Construction fee is $3,605.00. III. CMPR 018: $3,375.31 a. This Change Proposal is related to the additional costs for delaying the final wear course of the bituminous to spring 2014 as staff has previously spoken to the City Council about. The total cost including the three percent Ebert Construction fee is $3,375.31 IV. CMPR 022: $1,065.02 a. This Change Proposal relates to previously approved Change Proposal CMPR 010 which addressed missing precast planking over the mechanical room. That amount was for materials. CMPR 022 is for the labor to install the missing precast plank. The total cost including the three percent Ebert Construction fee is $1,065.02. V. CMPR 023: $10,112.12 a. The Public Works facility water plan was designed to have all water go through the water softener including the water used to fill the trucks. The Page 2 Steering Committee believes that this would waste significant softener salt and recommends an additional water line be installed which bypasses the water softener for this type of use. The total cost including the three percent Ebert Construction fee is $10,112.12 VI. CMPR 025: - $4,120.00 a. The budget for the Public Works facility included funds set aside for a State Plumbing Plan review as well as funds for bringing phone service from County Road 19 to the building. These funds were not required as expected and results in a deduction of $4,120.00. The total cost deduction including the three percent Ebert Construction fee is $4,120.00 VII. CMPR 026: $698.34 a. This Change Proposal is the result of the Steering Committee adding an additional door lock mechanism to the plans to optimize the building flow. The total cost including the three percent Ebert Construction fee is $698.34. VIII. CMPR 028: - $25,000 a. As the project is nearing completion Ebert Construction is anticipating that the entire $75,000 contingency budget will not be required. It is recommended to reduce the contingency fund by $25,000 and deduct that amount from the project cost. Financial /Budget: CMPR 018, 022, 023, 025, and 026 result in an increase of $19,074.15 for the project. Approving CMPR 028 which decreases the contingency fund creates a net cost reduction of $5,925.85. Additionally, it is estimated that an additional $300,000 will be required to complete the Public Works facility. These additional costs can be covered internally until the City goes out for its regular Capital Improvement bond in 2014. Options: 1. Approve CMPR requests as presented. 2. Send back to staff for further review. Recommendation: Approve CMPR requests as presented. Council Action: Consider a motion to approve CMPR requests as presented. Attachments: 1. CMPR 016 2. CMPR 017 3. CMPR 018 4. CMPR 022 Page 3 5. CMPR 023 6. CMPR 025 7. CMPR 026 8. CMPR 028 9. Corcoran Public Works Cost Control Data Sheet S �A A . @I EnERT CONSTRUCTION To: City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Ph: (763)420-2288 Fax: (763)420-6056 Description: Soils correction West 23350 County Road 10 Corcoran, MN 55357 Ph :763- 498 -7844 Change Proposal Number: CMPR 016 Date: 10116/13 Job: 6619 Corcoran Public Works Facility Phone: We are pleased to offer the following specifications and pricing to make the following changes: Amount to add for soils correction west of the office in the parking drive area at the direction of the special inspector. Soils are soft fairly deep and corrction is recommended to bridge the soft soils with 2' of sand. The total amount to provide this work is ................................................................... ............................... $4,338.36 (Please refer to attached sheet for details.) If you have any questions, please contact me at . Submitted by: Bruce Ternes (Ebert PM) Cc: Approved by: Date: Page 1 of 2 v .. 14,iEfr,zag� E3E=IT CONSTRUCTION Change Proposal CMPR 016 Price Breakdown Continuation Sheet Description: Soils correction West 23350 County Road 10 Corcoran, MN 55357 Ph : 763 -498 -7844 Description Labor Material Equipment Subcontract Other Price Earthwork $4,212.00 $4,212.00 Subtotal: $4,212.00 Fee $4,212.00 3.00% $126.36 Total: $4,338.36 Page 2 of 2 Bruce Ternes From: Scott Lekatz [slekatz @fehncompanies.com] Sent: Thursday, October 10, 2013 12:32 PM To: Bruce Ternes Subject: Corcoran Public Works Soil Correction Sand Import Bruce, The geotechnical engineer has recommended that Fern remove a small area of soft existing subgrade soils in the driveway and backfill this area with sand. The area in question will take 234 CY of imported sand. Our contract unit price for import of sand is $18.00 /CY. 234 CY X $18.00 = $4,212.00 Thanks, Scott J. Lekatz Estimator/ Project Manager Fehn Companies, Inc. 5050 Barthel Industrial Drive P.O. Box 256 Albertville, MN 55301 (763) 497 -2428 Office (763) 497 -3893 Fax (763) 219 -2011 Cell slekatz(abfehncompa nies.com www fehncompanies con, a si t 8i This is a transmission from Fehn Companies, Inc. and may contain information which is confidential and protected. If you are not the addressee, note that any disclosure, copying, distribution, or use of the contents of this message is prohibited. If you have received this transmission in error, please destroy it and notify us immediately at (763) 497 -2428. Xn CONSTRUCTION To: City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Ph: (763)420-2288 Fax: (763)420-6056 23350 County Road 10 Corcoran, MN 55357 Ph : 763-498-7844 Change Proposal Number: CMPR 017 Date: 10/16/13 Job: 6619 Corcoran Public Works Facility Phone: Description: Amount to add to projected special inspections cost We are pleased to offer the following specifications and pricing to make the following changes: Amount to add to budget for special inspections based on rate of inspection required and anticipated future inspections. The total amount to provide this work is ................................................................... ............................... $3,605.00 (Please refer to attached sheet for details.) If you have any questions, please contact me at . Submitted by: Bruce Tames (Ebert PM) Cc: Approved by: Date: Page 1 of 2 E3E=IT CONSTRUCTION Change Proposal CMPR 017 Price Breakdown Continuation Sheet Description: Amount to add to projected special inspections cost 23350 County Road 10 Corcoran, MN 55357 Ph : 763 - 498 -7844 Description Labor Material Equipment Subcontract Other Price Testing $3,500.00 $3,500.00 Subtotal: Fee $3,500.00 3.00% Total: $3,500.00 $105.00 $3,605.00 Page 2 of 2 T 01 fD O o D Z ao morn <naAwn»J 1 m N ED-I -1 0 0000O O v O O$ m m d m vm'o J f0 0 O N O 7J O CD o 3 v 0 m T �. o N, N N O '6 j a M p 3 °a c T v m 3 m, 3 m Cn n O GI I a o a v 3 o D m y < J N o v m" 3 3 E (n o o < C.! o W N N o 0 9 3 n N a' f° N O, 0 0 0 o co_ o ? co'n o' w n °- itn a-- W IV n2. OZ a v ff7 . �_�, EA E9 cn rn cn N v- s'i Po w s° 1 O fl W o O o T v n- �\' o 3•; a c cis o- o N0 3 0 a O C S'. m' tw N N 3 6 0 -° � (D 0,i ;r . v m rm M a _ c o n m ° J o 0 m m O 7 S N O o M w v n Z v Z m o m mth o N 3 I -M SRI mo AV F Lr ox A K [=-3E=17 CONSTRUCTION To: Oertel Architects 1795 St Clair Ave St Paul, MN 55105 -1941 Ph: (651)696-5186 Fax: (651)696-5188 Description: Wear Course Spring 2014 23350 County Road 10 Corcoran, MN 55357 Ph 763-498-7844 Change Proposal Number: CMPR 018 Date: 10/30/13 Job: 6619 Corcoran Public Works Facility Phone: We are pleased to offer the following specifications and pricing to make the following changes: Amount to add placement of wear course in spring 2014 The total amount to provide this work is .................................................................. ............................... (Please refer to attached sheet for details.) If you have any questions, please contact me at . Submitted by: Bruce Ternes (Ebert PM) Cc: Approved by: Date: $3,375.31 Page 1 of 2 rl �✓ r!i En ERT CONSTRUCTION Change Proposal CMPR 018 Price Breakdown Continuation Sheet Description: Wear Course Spring 2014 23350 County Road 10 Corcoran, MN 55357 Ph : 763 - 498 -7844 Description Labor Material Equipment Subcontract Other Price Earthwork $3,277.00 $3,277.00 Subtotal: $3,277.00 Fee $3,277.00 3.00% $98.31 Total: $3,375.31 Page 2 of 2 Bruce Ternes From: Scott Lekatz [slekatz @fehncompanies.com] Sent: Tuesday, October 22, 2013 12:14 PM To: Bruce Ternes Subject: Corcoran Public Works Wear Course 2014 Bruce, The added cost to pave the wear course in 2014 is $3,277.00 Thanks, Scott J. Lekatz Estimator / Project Manager Fehn Companies, Inc. 5050 Barthel Industrial Drive P.O. Box 256 Albertville, MN 55301 (763) 497 -2428 Office (763) 497 -3893 Fax (763) 219 -2011 Cell slekatz a(�,fehncompanies.com www.fehncompanies.com t �a This is a transmission from Fehn Companies, Inc. and may contain Information which is confidential and protected. If you are not the addressee, note that any disclosure, copying, distribution, or use of the contents of this message is prohibited. If you have received this transmission in error, please destroy it and notify us immediately at (763) 497 -2428. a.l 4iff v cowsraucnow To: City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Ph: (763)420-2288 Fax: (763)420-6056 Description: Install Missing Angle for precast 23350 County Road 10 Corcoran, MN 55357 Ph : 763- 498 -7844 Change Proposal Number: CMPR 022 Date: 11/19/13 Job: 6619 Corcoran Public Works Facility Phone: We are pleased to offer the following specifications and pricing to make the following changes: Amount to Install angle for precast support at the mechanical room. Previous approved cost proposal was approval for the plank and installtion of the plank on angles. This cost proposal is for installation only of the angle. The total amount to provide this work is ................................................................... ............................... $1,065.02 (Please refer to attached sheet for details.) If you have any questions, please contact me at . Submitted by: Bruce Ternes (Ebert PM) Cc: Approved by: Date: Page 1 of 2 to 1e ` xtTS; 'BET cousrnu.Tiow Change Proposal CMPR 022 Price Breakdown Continuation Sheet Description: Install Missing Angle for precast 23350 County Road 10 Corcoran, MN 55357 Ph : 763 - 498 -7844 Description Labor Material Equipment Subcontract Other Price Structural Metals $1,034.00 $1,034.00 Subtotal: $1,034.00 Fee $1,034.00 3.00% $31.02 Total: $1,065.02 Page 2 of 2 Northern Lights Steel Fabrication 6551 396th Ct PO Box 680 North Branch, MN 55056 Voice: 651 - 237 -0214 Fax: 651 - 237 -0258 Ebert Construction 23350 Cty Rd 10 Corcoran, MN 55357 Ebert 1/3/14 Net 30 10111911 Quote Number: 4131 Rev Quote Date: Dec 4, 2013 Page: 1 RFI #029 Added Labor to Install 6" X 4" x 1,034.00 1/2" X 15' -0" Angle with Epoxy Anchors for Corcoran Public Works. —Spill containment Pit. Install $ 940.00 10% Profit $ 94.00 M ���T GONE E= IT L.Lhange Proposal To: City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Ph: (763)420-2288 Fax: (763)420-6056 Description: Projected Add truck fill water line 23350 County Road 10 Corcoran, MN 55357 Ph : 763 -498 -7844 Number: CMPR 023 Date: 11/19/13 Job: 6619 Corcoran Public Works Facility Phone: We are pleased to offer the following specifications and pricing to make the following changes: The total amount to provide this work is ................................................................... ............................... (Please refer to attached sheet for details.) If you have any questions, please contact me at . Submitted by: Bruce Ternes (Ebert PM) Cc: Approved by: Date: $10,112.12 Page 1 of 2 A!0't x , CONSTRUCTION Change Proposal CMPR 023 Price Breakdown Continuation Sheet Description: Projected Add truck fill water line 23350 County Road 10 Corcoran, MN 55357 Ph 763-498-7844 Description Labor Material Equipment Subcontract Other Price Plumbing $9,817.59 $9,817.59 Subtotal: $9,817.59 Fee $9,817.59 100% $294.53 Total: $10,112.12 Page 2 of 2 PLUMBING, HEATING & AIR CONDITIONING 4145 MaaKemie Court NH St. Michael; MN 55376 (763) 497 -2290 'Fax(763)497 -4263' Change Order Date: 5/1312011 Change Order #: To: Ebert Construction Pax: 763.498.9951 233550 County Road 10 Phone: 763.498.7844 Corcoran, MN 55357 Job Number: 6619 Job: Cocoran Public Works 9100 County Road 19 Corcoran, MN 55357 Description of changes: Run a dedicated 2" Hard Water Line from the well tank to the truck fill outlet Materia[sB +Ex(uipmerit:" QTY: Amount: Total: 2" Tye L Copper Pipe 200 $1330 $ 2,760 00 2" CC 90's 16 $19.92 $, 318.72 3" x 2" CC Tee 1 $85.72 $ .85:72 2" Sweat Ball Valve 1 $90.08 $- 90:08 4" Clovis Hangers 1.8 $4.08 $ 73.44 318" Nuts and Washers 54. $0.22 $ 11.88 318" Beam Clamp 18 $0:92 $ 16.56 318" Threaded Rod 54 $0.40 $. 26.46 Solder Joints 49 $0.20 $ 9.80 2" CC Coupling 6 $10.02 $ 60.12 5" Core Drilled Holes 3 $95.00 $ 285.00 Materials & gaipment Sub Total: $ 3,737.78 ..... .. " ;Sale$ Tax:46.8 "/0 $. 254:17 LABOR/HR ". Labor to pipe 40 is 8600 $ 3,440.60 Labor Total: $ 3,440.00 Chao a Order Subtotal: $ 7,431.95 ¢verhead,IProfit :10% $. 743.19 " Subtotal: $ 8,175.14 Nov 19 2013 1129AM Prime Mech Insulation 320. 240-2956 page 2 Proposal Recap Project: CORCORAN • PUBLIC WORKS - TRUCK FILL LINE Bid DateMme 11119t2013 Material: _488.69 il 4 , 6.6_1 671,33 Total Labor $ 722.77 Sub$13rd Party $ Sub-Total for Page $ 1,394.11 MarkU2 10.0% $ 139.41 Total for Page 1,533.52 Nov 19 2013 1129AM Prime Mech Insulation 320 - 2402956 page 1 PRIME MECHANICAL INSULATION, INC 1275 29TH AVE NE SAUK RAPIDS, MN 56379 DATE: 11!19!13 TO: B& D PHONE: JOE BARBELN FAX: FROM: BERNIE NELSON PHONE: TOTAL FAX: RE: CORCORAN - PUBLIC WORKS NUMBER OF PAGES INCLUDING COVER SHEET' 2 MESSAGE: PLEASE ADD FOR TRUCK FILL LINE MATERIAL $671.33 LABOR $722.77 MARKUP 139.41 TOTAL $1,535.00 THANK YOU BERNIE NELSON 320- 266-6570 320 -240 -2956 � ss s kry T CONSTRUCTION L.Lhange Proposal 23350 County Road 10 Corcoran, MN 55357 Ph : 763 - 498 -7844 To: Oertel Architects Number: CMPR 025 1795 St Clair Ave Date: 12/3/13 St Paul, MN 55105 -1941 Job: 6619 Corcoran Public Works Facility Ph: (651)696-5186 Fax: (651)696-5188 Phone: Description: Deduct Allowance Phone Service /State Plumbing Plan We are pleased to offer the following specifications and pricing to make the following changes: Amount to deduct allowance for bringing in phone service to building from county road 19 to demark $2000 Amount to deduct allowance for State Plumbing Plan Review $2000 The total amount to provide this work is ................................................................... ............................... $4,120.00 (Please refer to attached sheet for details.) If you have any questions, please contact me at . Submitted by: Cc: Approved by: Date: Page 1 of 2 J ra 1, F`t z CONSTRUCTION Change Proposal CMPR 025 Price Breakdown Continuation Sheet Description: Deduct Allowance Phone Service /State Plumbing Plan 23350 County Road 10 Corcoran, MN 55357 Ph : 763 - 498 -7844 Description Labor Material Equipment Subcontract Other Price Phone Service -Bldg $- 2,000.00 $- 2,000.00 State Plumbing Plan review $- 2,000.00 $- 2,000.00 Subtotal: $4,000.00 Fee - $4,000.00 3.00% $- 120.00 Total: $4,120.00 Page 2 of 2 S l4 q elm >fi� .s k bits' E3E:qT CONSTRUCTION Change Proposal To: Oertel Architects 1795 St Clair Ave St Paul, MN 55105 -1941 Ph: (651)696-5186 Fax: (651)696-5188 Description: Changes to lock function at door 100B and 104B 23350 County Road 10 Corcoran, MN 55357 Ph 763-498-7844 Number: CMPR 026 Date: 12/4113 Job: 6619 Corcoran Public Works Facility Phone: We are pleased to offer the following specifications and pricing to make the following changes: Amount to change lock functions at door 110B and door 104B to allow for controlled security and access for delivery only at entrance. The total amount to provide this work is ................................................................... ............................... (Please refer to attached sheet for details.) If you have any questions, please contact me at . Submitted by: Bruce Ternes (Ebert PM) Cc: Approved by: Date: $698.34 Page 1 of 2 $: t , ( Y.;,. E3E=1T CONSTRUCTION Change Proposal CMPR 026 Price Breakdown Continuation Sheet Description: Changes to lock function at door 10013 and 1048 23350 County Road 10 Corcoran, MN 55357 Ph : 763 - 498 -7844 Description Labor Material Equipment Subcontract Other Price Doors /Hardware $678.00 $678.00 Subtotal: $678.00 Fee $678.00 3.00% $20.34 Total: $698.34 Page 2 of 2 Kellington Construction Inc. 2301 North 2nd Street Minneapolis, MN 55411 Ph: 612-455-7300 To: Bruce Ternes Ebert Construction 23350 County Rd 10, PO Box 97 Corcoran, MN 55357 Ph: (763)498-7844 Fax: (763)498-9961 Description: Hardware changes Change Request Number: 13039.08 Date: 1213/13 Job: 13.039 Corcoran Public Works Phone: We are pleased to offer the following specifications and pricing to make the following changes: 1. Pricing for hardware changes per key meeting with the city, Description Quantity Unit Unit Price Price Doors & Hardware 1.00 Ls $646.00 $646.00 Subtotal. $646.00 OH &P $646.00 5.00% $32.30 Round $646.00 -0.05% $ -0.30 Total: $678.00 If you have any questions, please contact me at (612) 455 -7310. Submitted by: Tom Beatch Approved by: Kellington Construction Inc Date: Cc: Page 1 of 1 Attn: Tom Beatch Kellington Construction, Inc. 2301 North 2nd. Street Minneapolis MN 55414 FAX; (612) 4557301 Phone: (612) 456 -7300 Jcbsito FAX We quote to you an add in the not sum delivered amount of Comments: Changes per key meeting. (1006 - Add the following) (1) mortise deadlock (1) thumbturn (1) mortise cylinder (I 04B - Add the following) (1) Icckset Date. GDI File # 13- 1068TH 11/812013 Project : Corcoran Public Works Facility Corcoran MN Description of Change Request 13- 1068TH -02 Changes per key meeting. $646.00 Sales Tax includedfor the following: Please Issue us a change order in the above amount if we are to proceed with this change. Please let us know if we are to proceed (prior to receipt of a formal change order) by returning a signed copy of this letter marked "APPROVED to PROCEED ". This quotation is subject to change If not accepted in (30) days, Sincerely, Terry P. Hereon, AHC Sales Manager Corporate Office: 036 APOLLO ROAD FAC AN, MINNESOTA 51,3121 PHONE (t§51) 456 -9194 FAX (66,1) 466 -9936 Building Relatlonships of TRUST for 44 Years - 9966 -2090 AA /EEO fi I` r WOM SSERT CONSTRUCTION To: City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Ph: (763)420-2288 Fax: (763)420-6056 Description: Reduce Contingency 23350 County Road 10 Corcoran, MN 55357 Ph : 763-498-7844 Change Proposal Number: CMPR 028 Date: 12/4/13 Job: 6619 Corcoran Public Works Facility Phone: We are pleased to offer the following specifications and pricing to make the following changes: Amount to reduce contingency line item The total amount to provide this work is ................................................................... ............................... (Please refer to attached sheet for details.) If you have any questions, please contact me at . Submitted by: Bruce Ternes (Ebert PM) Cc: Approved by: Date: $- 25,750.00 Page 1 of 2 1h {, h_r.tW tl(A n CONSTRUCTION Change Proposal CMPR 028 Price Breakdown Continuation Sheet Description: Reduce Contingency 23350 County Road 10 Corcoran, MN 55357 Ph : 763-498-7844 Description Labor Material Equipment Subcontract Other Price Contingency $- 25,000.00 $- 25,000.00 Subtotal: $- 25,000.00 Fee - $25,000.00 100% $- 750.00 Total: $- 25,750.00 Page 2 of 2 (R) E EM R T CORCORAN PUBLIC WORKS CONSTRUCTION COST CONTROL DATA SHEET Undated: 12/04/20/2013 555.887 SCOPE -OF -WORK ORIGINAL VALUES REVISED VALUES DESIGN CHANGES CHANGE ORDERS DC #1 DC #2 DC 43 CO #1 CO #2 CO #3 Builders risk Insurance $10,000 $0 $o $0 $0 - $10,000 $0 $0 Electrical Service to Building $50,000 $5,000 $0 $o $0 $0 $0 - $50;000 $0 $0 Natural Gas Service to Building $0 $o - $2,000 $o $0 $0 $0 - $5,000 Phone Service to Building $2,000 $0 $0 $0 $0 $0 State Plumbing Review Fees $2,000 $o - $2,000 $0 $o $o $o $D _ MPCA Fees $400 $400 $0 $0 $0 $0 $0 $0 - $1,288 $0 $0 Permit Fees $28,2001 $26,912 $o $0 $0 Elm Creek Water Shed Permit $3,750 $o $o $0 $3,750 $o $D Appliances $2,500 $2,500 $0 $0 $o $0 $0 $0 $o $o Electrical Use Charge $3,500 $3,500 $0 $0 $0 $0 Phones /Communication Devices Temporary Heat (Winter Construction) $500 $500 $0 $0 $0 $0 $0 $o $1,800 $5,500 $3,700 $o $0 $0 $0 $0 Office Furniture $2,000 $2,000 $0 $0 $0 $0 $0 $0. $0 $o. Progress Cleaning $3,000 $3,325 $0 $0. $325 $o. Trash Removal (Dunlpster8) $6,000 $6,000 $0 $0 $0 $0 $0 $0 $0 $0. Sanitation 1 $1,500 $0 $0 $0 $1,500 Low Voltage /Communications Wiring $0 $0 Relocates Salt Storage Building $0 Reside Existing Storage Building _ $0 _ Crane /Equipment $0 $0 $125,500 $0 Construction Management Fees $125,500 $0 $0 $o $o $0 $0 Contingency $75,000 $50,000 - $29,000 $0 $0 $01 $0 $0 Surveying Special InspectionslTesting _ $3,200 $12,773 $4,200 $0 $0 $o $1,000 $0 $0 $16,273 $3,500 $4,212 $o $o $o $0 $0 Contractor Group 1 $400,967 $425,059 $3,277 $0 $0 $9,595 $7,008 _Earthwork Contractor Group 2 Precast. Wail $268,180 $270,851 $0. $0 $0 $0 $0 $2,671 Contractor Group 2 Precast Plank $51,519 $52,609 $1,090 $0 $0 $o $0 $0 Contractor Group 3 Concrete/ Mansonry $481,338 $505,176 $0 $o $0 $0. $1,620 $22,218 Contractor Group 4 Structural Steel $231,085 $227,753 $1,034 $0 $0 $0 - $5,344 $978 $0 Contractor Group 5 General /Carrpe ntry $428,165 $259,988 $430,605 $1,762 $678 $o $0 $ 0 Contractor Group 6 Roofing /Sheet Metal $227,188 $0 $0 $o $0 $o $0 $0 - $32,800 $0 Contractor Group 7 Fire Protection $191,700 $192,910 $0 $1,210 $o Contractor Group 8 Plumbing /HVAC /Controls _ _ $541,350 $516,939 $9,818 $0 $0 - $34,229 $o $0 Contractor Group 9 Electrical $251,547 $251,567 $0 $0 $0 $0 - $7,800 $7,820 System Design and Installation $29,295 $33,705 $0 $0 $0 $0 $0 $4,410 _Well Septic System Design and Installation $25,430 $25,430 $0 $0 $0 $0 $o $0 Fence and Gates $37,085 $12,300 $47,385 $0 $0 $0 $o $o $10,300 Landscaping /Trees $15,700 $o $0 $0 $0 $0 $0 $3,400 Final Cleaning Allowance 1,0301 $1,030 $0 $0 $01 $0 $0 Trees Allowance $10,000 $o $0 $o $o $o $o - $10,000 $01 - $39,267 Total Architectural Fees Project Total Change Proposal Log by Status Ebert Construction Date: 12/4/2013 6619 Corcoran Public Works Facility Change Number Date Description Amount Order Not issued CMPR 027 12/4/13 Add acoustical ceiling tile office hallways PRO09 12/3/13 Change Exterior canopy Lighting Not issued Total Potential CMPR 016 10/16113 Soils correction West 4,338.36 CMPR 017 10/16/13 Amount to add to projected special inspections cost 3,605.00 CMPR 018 10/30/13 Wear Course Spring 2014 3,375.31 CMPR 019 10/30/13 Fabcon wall support braces exceeding 30 days 1,122.70 CMPR 021 11119/13 Sheltering EFIS 1,8.14.86 CMPR 022 11/19/13 Install Missing Angle for precast 1,065.02 CMPR 023 11/19/13 Projected Add truck fill water line 10,11.2.12 CMPR 024 11/20/13 Winter Heat 3,811.00 CMPR 025 12/3/13 Deduct Allowance Phone Service /State Plumbing Plan - 4,120.00 CMPR 026 12/4/13 Changes to lock function at door 100B and 1048 698.34 CMPR 028 12/4/13 Reduce Contingency - 25,750.00 Potential Total 72.71 Verbal okay 100 4/24/13 Budget Adjustment 101 5/22113 Budget Adjustment 102 8123/13 budget adjustment 103 10/29/13 BUdgetAdjuctment 104 11/26/13 Budget Adjustment ASI -001 4/19/13 1058 Door Reverse & Omit Light ASI -002 4/26/13 Change to Parapet detail 5/A5.2 ASI -003 8/23/13 Changes to Civil in Relation to Building Extension Verbal okay Total 0.00 Approved CCD 001 6111/13 Changes to footing and foundation depth at water storage tank 22,884.54 3 CMPR 001 6/11/13 Add rock turn around 9,296.28 2 CMPR 002 7/16/13 Amount to add water pumping a tank excavtion 7,217.73 3 CMPR 003 7/16/13 Amount to add County Road 19 sweeping and mud clearing 180.25 2 CMPR 004 7/30/13 Changes to Civil Per Elm Creek Review 1,154.63 2 CMPR 005 7/30/13 Power and Gas Utility Changes - 56,650.00 2 CMPR 006 7/30113 Relocate FP -1 - 309.00 2 CMPR 007 7/30/13 Amount to add Manholes over tank way ports in vehile storage 1,246.30 2 and solinod valve for fill line CMPR 008 8113113 Temp Storage for Joist and Deck 2,181.56 2 CMPR 009 5/22/13 Value Enginering and Fee Changes - 5,189.14 1 CMPR 010 8/29/13 Amount to add structural steel and precast plank and bearing 3,758.47 3 plates CMPR 011 9/13/13 Reroute welding recepticles due to fuel pit location 1,122.70 3 CMPR 012 9/13/13 Voice Data Wiring 3,337.20 3 CMPR 013 9/19/13 Amount to add for anticipated well drilling costs as or 9/16 4,542.30 3 CMPR 014 9/20/13 Amount to add to Fencing Budget for Auto Operators 14,203.70 3 Page 1 of 2 Change Proposal Log by Status Ebert Construction 6619 Corcoran Public Works Facility Number Date Description Approved CMPR 015 9/20/13 Landscaping and Irrigation PR001 5/8/13 Revise HVAC Controls PR002 5/8/13 Value Engineer change storm drainage and overflow PR003 5/8/13 Value Engineer revised heating water system PR004 5/8/13 Provide deduct for intermediate series burnished block selection PR005 5/8113 Revise roof screening layout PR006 5/22/13 Credit for the revision to grading and utilities PR007 6/11/13 Amount to add Spill Containment Pit PR008 6/11/13 Changes to specified transition switch Approved Total Voided CMPR 020 11/13113 Soils correction north side of building. Voided Total Date: 12/412013 Change Amount Order - 8,852.85 3 - 28,133.42 1 - 3.,683.28 1 - 3,439.17 1 - 297.67 2 - 41,852.38 2 - 2,595.60 2 4,529.94 2 - 7,725.00 2 - 83,071.91 0.00 Original Contract Amount: Approved Contract Changes: Revised Contract Amount: Pending Contract Changes: 4,034,283.00 -83,071.91 3,951,211.09 72.71 Page 2 of 2 STAFF REPORT Document No. 11 b. Council Meeting: December 12, 2013 Prepared By: Brad Martens Topic: Sanitary Sewer and Water Services Action Required: Direction Summary: Discussion continues on the proposed policy and ordinance related to sanitary sewer and water services. Attached to this report is an updated ordinance containing comments from the November 25, 2013 City Council meeting. Staff recommends the City Council continue to focus solely on the Ordinance at this time. Language allowing or not allowing individual properties to connect to only water or only sewer has been intentionally omitted. Staff feels that these issues can be addressed individually if they arise in the future. Financial /Budget: The policy and ordinance outline requirements for properties within the City to pay availability fees and connection fees for the use of the sanitary sewer and water system. These fees offset the expenditures needed to develop and maintain the system. Revenues and expenditures for the system will be separate from the general fund and not be a part of the property taxes paid to the City. Options: N/A Recommendation: N/A Council Action: Comment on the proposed policy and ordinance related to sanitary sewer and water services. Attachments: 1. Ordinance Regulating Public Sanitary Sewer and Water Within the City of Corcoran CITY OF CORCORAN ORDINANCE NO. 2013- AN ORDINANCE REGULATING PUBLIC SANITARY SEWER AND WATER WITHIN THE CITY OF CORCORAN THE CITY COUNCIL OF CORCORAN ORDAINS: Section 1. Definitions. The following terms shall have the meanings given to them unless another meaning is clear from the context: 1.1 Account. A record of utility services used by each property and the periodic costs for those utility services. 1.2 Available (Sewer/Water). When a water or sewer line (trunk or lateral) is adjacent to property and ready for connection or when a trunk or lateral is available by utility easement or other lawful access. 1.3 City. The City of Corcoran, County of Hennepin, State of Minnesota. 1.4 City Utility System. Facilities used for providing public utility service owned or operated by City or agency thereof, including sewer, storm sewer and water service. 1.5 Connection Charge. Connection charges are paid by building or property owners to the City to cover the cost of physical connection and administrative and operations costs of the City utility. This charge is set by the City Council. 1.6 Fee Schedule. A schedule of all utility rates and charges set by ordinance of the City. 1.7 Metropolitan Council Sewer Availability Charge (SAC). The Sewer Availability Charge (SAC) is a one -time fee imposed by Metropolitan Council Environmental Services to customer communities for each new connection or increase in capacity demand of the Metropolitan Disposal System. The City may pass the SAC fee along with possible local fees to the building or property owners. The SAC fee is usually assigned when a building permit is issued for either a new building or a remodeling permit or when a connection permit is issued for an existing building connecting to the sanitary sewer system for the first time. One SAC unit equals 274 gallons of daily wastewater flow capacity. A freestanding, single - family residence is charged one SAC unit, a base unit. Other types of buildings pay a prorated SAC fee based on the estimated potential capacity of wastewater they may need. 1.8 Trunk Line Availability Charge (TLAC). The term "Trunk Line Availability Charge" is used as a basis for an acceptable charge against property whose property has availability to a water or sanitary sewer trunk line, as determined by the City, even if the owner does not connect to the line. There is a TLAC for water charges and a separate TLAC for sewer charges. This charge recognizes the ability to connect to the system as a value to the property. This charge is set by the City Council. 12/6/2013 1.9 Water and Sanitary Sewer Systems. Water and sanitary sewer transmission pipes, lines, fixtures, meters and all necessary equipment and appurtenances owned or operated by the City utility system for the purpose of providing water and sewer services for public or private use. CITY WATER SYSTEM Section 2. Purpose. 2.1 The City water supply system represents a significant public investment and its operation in an efficient and sanitary manner is essential to protect public health, safety and welfare, to safeguard municipal finances and to support development within the community. It is the purpose of this ordinance to protect the integrity, the financial stability and adequacy of the City water supply system by restricting the installation of private water supply wells where the City water supply system is available and regulating the permitting of private water supply wells and location where they pose a threat to City water supply wells. Section 3. Connection: When Mandatory 3.1 When trunk or lateral service is available pursuant to 1.2, connection is required under the following circumstances: 3. 1.1 Residential. a) New construction shall connect to the water system at the time of construction. b) Existing residents adjacent to a water trunk or lateral may request connection. C) Upon receipt of a Petition from an existing neighborhood, the City Council shall consider the request. The City Council shall have discretion to approve or deny the Petition and shall consider the following information in reaching a decision: comprehensive cost of the project; individual cost to the residents; need for the project; existing site conditions of the proposed project and any other information relevant to rendering a decision. 3.1.2 Commercial/Industrial. a) New construction shall connect to the water system at the time of construction. b) Existing businesses adjacent to a water trunk or lateral shall connect within one year of service being available. 2 C) Existing businesses shall connect immediately when an adjacent street is reconstructed. Section 4. Permit Required for Connection Work. No person shall open, connect with, use, alter, or disturb any public water line or appurtenance thereof without first obtaining a written permit from the City pursuant to this section. Section 5. Persons Authorized to Work on City Service Pipes. Only a duly authorized employee of the City or City contractors, are permitted to do any work on City service pipes or water meters connected to the City water system. Section 6. Rates and Billing. 6.1 Fee Schedule. A utility fees and charges schedule shall be prepared annually by the City Administrator and presented to the City Council for approval and adoption in ordinance form. The fee schedule shall be comprehensive and list all utility fees and charges and shall also include a water conservation incentive fee. 6.2 Frequency of Charges. Utility customers shall receive a bill for utility services quarterly. Utility customers are responsible for paying those bills within the timeframe provided on each bill. The City Administrator may contract for billing services on behalf of the City. 6.3 Charge for Water Usage. Utility customers shall be billed for water based on metered usage in per thousand gallon units. The amount billed per thousand gallons shall be set annually by the City Council and adopted by ordinance. 6.4 Base Charge — In addition to a usage charge, utility customers shall be billed a minimum base charge for water and sanitary sewer service. This charge shall be paid at the same time and in the same manner as payments for usage are required. Funds collected from this base charge shall be utilized to facilitate general administration of utility services, maintenance, and to cover other related costs. 6.5 Water Treatment Surcharge. In addition to the other charges imposed in this section, utility customers shall also be billed for a water treatment surcharge in an amount set by the City Council and adopted by ordinance. This surcharge shall be paid at the same time and in the same manner as payments for usage are required. This surcharge shall be used to offset the costs of water treatment performed by the City of Maple Grove. 6.6 Connection Charge. Utility customers shall pay a connection charge, at the time of connection, to connect property to the municipal system lines. Connection charges shall be set based on a "just and equitable" standard. 6.7 The water Trunk Line Availability Charge (TLAC) shall be made against the property owners under the following: 3 6.7.1 New Construction. a) Collected at time of final plat 6.7.2 Existing Properties a) Collected at time of connection to the system b) Fee may not be deferred, however may be financed for up to 20 years, depending on the nature and extend of the project, at 1% above City's cost of borrowing. If the project is self - financed, the interest charge will be 1% above the current borrowing cost of the City. C) When a lateral is extended into an existing neighborhood, the m�TLAC charge shall be paid, or may be assessed pursuant to (b) above. the The assessment may include other costs or charges applicable to the lateral extension. the tai eharge and the conneetion ..1,arge This TLAC shall be collected from every lot, parcel, or piece of property which shall hereafter connect to the water system. It shall also be collected from properties already connected to the system on which additional units are constructed. In the event of new construction, TLAC shall be collected from each individual or entity requesting or receiving a connection to the City water systems, unless the cost of construction for that portion of the system serving an individual lot or tract of land has been paid by the developer or builder platting said lot or tract of land. This charge recognizes the property owner's ability to connect to the system as a value to the property. Funds collected via this charge shall be allocated to cover the costs of establishment, construction, repair, replacement, maintenance, enlargement, and improvement of the City's water systems. 6.8 Deferrals. Under the authority of Minn. Stat. §435.193 -195, property owners may apply to the City for a deferral of payment for sewer and water charges being assessed to their property. If payment is deferred, interest on the assessment will continue to accrue. The City Council shall consider the application and apply the policy standards for special assessment deferrals that have been adopted by the City Council. The defe al may be with or without interest depending on the bar-dship deten:nined by the City Council. 6.9 Designation of Billing Address. All bills and notices pertaining to water and sanitary sewer systems sent by the City shall be sent to the house or street number of the property. If an owner or agent desires that personal notice be sent to a different address, that person shall file an application therefore with the City. Any error or change in any address shall be promptly reported to the City. 6.10 Late Charges; Delinquent Bills. A late charge, in an amount established in ordinance, shall be charged if bills are not paid by the due date established in that bill. If a bill is not paid within 30 days of the date that it becomes due, it shall be deemed 4 delinquent. When a bill becomes delinquent, the City shall notify the property owner, in writing, of the same. An additional late charge shall be added on each quarterly calculation date upon which a delinquent bill, including any previous late charges, remains unpaid. 6.101 The City maintains the authority to certify delinquent charges to the Hennepin County Auditor for collection with taxes or the City may elect to shut off water to property in certain cases where delinquencies are greater than 90 days. It shall be the practice of the City to certify delinquent payments annually, but this may be done on a more frequent basis at the discretion of the City Council. Before certification for collection, or shut off, the City shall notify the property owner of the date and time of the meeting to address the delinquency. The City Council shall have final authority over actions related to delinquent payments or shut off for a property. 6.11 Mistakes in Billing — The City Administrator shall be authorized to make adjustments in water charges when, in the opinion of the City Administrator, the amount billed to a utility customer was erroneous due to an inaccurate or defective meter, or due to other mistake. 6.12 Maintenance and Repair of Water Mains. The City shall be responsible for maintenance and repair of the water line infrastructure from the water shutoff valve to the lateral connection. Maintenance and repair of water line located on private property from the water shutoff valve to the home is the responsibility of the property owner. If a property owner fails to make the necessary repairs to the water line within 30 days after the owner is notified to do so by the City, in writing, the City may cause the repairs to be completed and charged to the property owner for all costs associated with the repair. In cases where an emergency is declared, the City shall cause repairs the water system to be made immediately, which may include turning off the water to the property immediately. Section 7. Damaging or Tampering Prohibited. No person shall maliciously, willfully, or negligently break, damage, destroy, uncover, deface, or tamper with any structure, appurtenance, or equipment which is part of the municipal water line infrastructure. Section 8. Inspections. The Building Inspector and any other duly authorized City employee, bearing proper credentials and identification, shall be permitted to enter upon all properties for the purposes of inspection, observation, measurement, sampling, and testing in accordance with the provisions of this section. Section 9. Water Quality. The City of Corcoran purchases water from the City of Maple Grove and, therefore, the Corcoran water quality will be the same as that of Maple Grove. The use and supply of water furnished by Maple Grove shall at all times be governed by the applicable rules, regulations and conditions Maple Grove has in effect for the preservation, regulation and protection of its water supply; that Corcoran hereby adopts these same rules and regulations, by reference, and shall enforce said rules and regulations hereunder. Section 10. Water Meters. 5 10.1 Water Meter Required — Except for extinguishment of fires, no person except authorized City employees shall use water from the City water supply system or permit water to be drawn therefrom, unless the water is metered by passing through a meter supplied or approved by the City. 10.2 Tampering Prohibited. No person shall connect, disconnect, disassemble, alter, cause to be altered, tamper, obstruct, or interfere with any City water meter, unless authorized by the City. 10.3 Bypassing Meters or Taking Water. No person shall bypass or tamper with any water meter to avoid charges for water. 10.4 Ownership of Meters. Water meters shall be and remain the property of the City. Meters may be removed, replaced, or changed by the City whenever the City deems it necessary. 10.5 City Access to Read, Repair, and Replace Meters, Conduct Inspections. Authorized City employees shall have access at reasonable hours of the day to all parts of every building and premises connected with the City water supply system to read, repair, and replace meters and conduct inspections. Before entering private property to do so, the City shall solicit the written consent of the property owner. If a property owner refuses to give consent or fails to respond, the City may pursue legal options to enter the property. 10.6 Cost of Inspection. City staff will set and impose a cost for inspecting a meter that is reported to be malfunctioning or defective. This cost shall be reimbursed to the property owner should the meter require replacement or repair. 10.7 Cost of Repair. The City shall be responsible for the repair and replacement of water meters unless a meter is damaged by a property owner intentionally or the damage is due to carelessness on the part of the property owner. In such instances, the property owner shall be responsible for the costs of repair and/or replacement Section 11. Fire Hydrants. Fire hydrants located within the limits of the City of Corcoran shall be the property of the City. Only persons authorized by the City shall be allowed to open and operate any fire hydrant in the City for any purpose. Temporary access to hydrants may be granted by the City to previously unauthorized persons via a permit issued by the City. Payment for water used, except for that used in firefighting, shall be made in accordance with adopted ordinance. Section 12. Water System Mapping. The City shall maintain a comprehensive water system map detailing the following information: The number and line locations, the type and diameter of pipe, and the location of access points. The City shall maintain a program of regular inspection and maintenance performed on its water system lines. The City shall also maintain a program for lift station inspection and maintenance. 11 Section 13. Water Use Restrictions. The City reserves the right to impose water use restrictions pursuant to . (Insert reference to City water restriction program or lay out details for initiating emergency restrictions and possible seasonal restrictions.) Section 14. City Not Liable for Damages Resulting from Interruption of Service — The City shall not be liable for any damages which result from any stoppage or slowing of the supply or flow of water as a result of breaks in mains, service pipes, fixtures, or by reason of obstruction or the breakdown of machinery. The City shall also not be liable for any damages which result from such stoppage or slowing that is the result of any necessary repair, or any other interruption in service. Section 15. Cross Connections Prohibited. No City water pipe shall be connected with any pump, well, or tank that is connected with any other source of water supply. When such a connection is found, the City shall notify the owner of the property on which the connection is found and order that the cross connection be disconnected. If this is not accomplished immediately, the water supply to the property may be turned off at the direction of the City Council. Before any new connection to the water system is permitted, the City shall ascertain that no cross - connection will exist when the connection is made. Section 16. Abandoned Services. 16.1 Disconnection Required. All service installations connected to the water system that have been abandoned or have become useless for further service shall be disconnected at the main by the City. All pipe and appurtenances removed shall be the property of the City. 16.2 Change to New Water Service. When a new structure is erected on the site of an old structure, and it is desired to increase or alter the old water service, no connections with the City mains shall be permitted until all the old service is removed and the main plugged. If there is an existing water service to another building on the site, it may remain in use. Section 17. Duties, Responsibilities, and Authority of City Administrator. The City Administrator shall be responsible for the implementation of this section and shall report annually to the City Council, as a part of the annual City budget process. At that time, the City Administrator shall inform the City Council of the status of the condition of the infrastructure, replacement requirements, and the financial condition and performance of the utility enterprise fund. CITY SEWER SYSTEM Section 1. Purpose. 1.1 The City sanitary sewer supply system represents a significant public investment and its operation in an efficient and sanitary manner is essential to protect public health, safety and welfare, to safeguard municipal finances and to support development within the community. 7 Section 2. Connection: When Mandatory. 2.1 Connection Required. (When service is available) 2. 1.1 Residential. a) New construction shall connect to the sanitary sewer system at the time of construction. b) Existing residents adjacent to a sanitary sewer trunk or lateral may request connection. C) Upon receipt of a Petition from an existing neighborhood, the City Council shall consider the request. The City Council shall have discretion to approve or deny the Petition and shall consider the following information in reaching a decision: comprehensive cost of the project; individual cost to the residents; need for the project; existing site conditions of the proposed project and any other information relevant to rendering a decision. d) If sewer is available a property owner y-&u must hook up if the yaw ISTS fails. 2.1.2 Commercial /Industrial. a) New construction shall connect to the sanitary sewer system at the time of construction. b) Existing businesses adjacent to a sanitary sewer system trunk or lateral shall connect within one year of sewer being available. C) Existing businesses shall connect immediately during an adjacent street reconstruction project. Section 3. Permit Required for Connection Work. No person shall open, connect with, use, alter, or disturb any public sewer line or appurtenance thereof without first obtaining a written permit from the City pursuant to this section. Section 4. Persons Authorized to Work on City Service Pipes. Only duly authorized employees of the City or City contractors are permitted to do any work on City sewer service lines. Section 5. Rates and Billing. Rates and billing procedures for sanitary sewer services shall be established and imposed as described this ordinance. H. 5.1 Fee Schedule. A utility fees and charges schedule shall be prepared annually by the City Administrator and presented to the City Council for approval and adoption in ordinance form. The fee schedule shall be comprehensive and list all utility fees and charges. 5.2 Frequency of Charges. Utility customers shall receive a bill for utility services quarterly. Utility customers are responsible for paying those bills within the timeframe provided on each bill. The City Administrator may contract for billing services on behalf of the City. 5.3 Charge for Sanitary Sewer System Usage. Utility customers shall be billed for sanitary sewer based on metered usage of water in per thousand gallon units. The amount billed per thousand gallons shall be set annually by the City Council and adopted by ordinance. 5.4 Base Charge. In addition to a usage charge, utility customers shall be billed a minimum base charge for sanitary sewer service. This charge shall be paid at the same time and in the same manner as payments for usage are required. Funds collected from this base charge shall be utilized to facilitate general administration of utility services, maintenance, and to cover other related costs. 5.5 Connection Charge. Utility customers shall pay a connection charge, at the time of connection, to connect property to the sanitary sewer system lines. Connection charges shall be set based on a "just and equitable" standard. 5.6 The sewer Trunk Line Availability Charge (TLAC) shall be made against the property owners under the following: 5.6.1 New Construction. a) Collected at time of final plat 5.6.2 Existing Properties a) Collected at time of connection b) Fee may not be deferred, however can be financed up to 5 years at 1% above City's cost of borrowing C) When a lateral is extended into an existing neighborhood, the TLAC availability ,.har -g° shall be paid or may be assessed per (b) above and the assessment may include the TLAC tnink eharge -and the connection charge. The assessment may include other costs or charges applicable to the lateral extension. This TLAC shall be collected from every lot, parcel, or piece of property which shall hereafter connect to the sanitary sewer system. It shall also be collected from properties already connected to the system on which additional units are constructed. In the event E] of new construction, TLAC shall be collected from each individual or entity requesting or receiving a connection to the City sanitary sewer systems, unless the cost of construction for that portion of the system serving an individual lot or tract of land has been paid by the developer or builder platting said lot or tract of land. This charge recognizes the property owner's ability to connect to the system as a value to the property. Funds collected via this charge shall be allocated to cover the costs of establishment, construction, repair, replacement, maintenance, enlargement, and improvement of the City's sanitary sewer systems. 5.7 Deferrals. Under the authority of Minn. Stat. §435.193 -195, property owners may apply to the City for a deferral of payment for sewer and water charges being assessed to their property. If payment is deferred, interest on the assessment will continue to accrue. The City Council shall consider the application and apply the policy standards for special assessment deferrals that have been adopted by the City Council. The de f ,. al may be with or- withetA intefest depending on the hardship detefmined by the City Couneil. 5.8 Designation of Billing Address. All bills and notices pertaining to sanitary sewer systems sent by the City shall be sent to the house or street number of the property. If an owner or agent desires that personal notice be sent to a different address, that person shall file an application therefore with the City. Any error or change in any address shall be promptly reported to the City. 5.9 Late Charges; Delinquent Bills. A late charge, in an amount established in ordinance, shall be charged if bills are not paid by the due date established in that bill. If a bill is not paid within 30 days of the date that it becomes due, it shall be deemed delinquent. When a bill becomes delinquent, the City shall notify the property owner, in writing, of the same. An additional late charge shall be added on each quarterly calculation date upon which a delinquent bill, including any previous late charges, remains unpaid. 5.9.1 The City maintains the authority to certify delinquent charges to the Hennepin County Auditor for collection with taxes. It shall be the practice of the City to certify delinquent payments annually, but this may be done on a more frequent basis at the discretion of the City Council. Before certification for collection, the City shall notify the property owner of the date and time of the meeting to address the delinquency. The City Council shall have final authority over actions related to delinquent payments for a property. 5.10 Mistakes in Billing. The City Administrator shall be authorized to make adjustments in sanitary sewer charges when, in the opinion of the City Administrator, the amount billed to a utility customer was erroneous due to an inaccurate or defective meter, or due to other mistake. Section 6. Maintenance and Repair of Sewer System. The property owner shall be responsible for maintaining and repairing the sanitary sewer line from the structure to the connection with the public sewer main. The City shall be responsible for maintaining and repairing the remainder of the sanitary sewer infrastructure. If a property owner fails to make 10 the necessary repairs to the sewer line infrastructure within 30 days after the owner is notified to do so by the City, in writing, the City may cause the repairs to be completed and charged to the property owner for all costs associated with the repair. In cases where an emergency is declared, the City shall cause repairs to be to the sewer system to be made immediately. Section 7. Sewer Mapping. The City shall maintain a comprehensive sanitary sewer system map detailing the following information: The number and location of manholes, the number and location of service connections, line locations, the type and diameter of pipe, and the location of lift stations. The City shall maintain a program of regular inspection and maintenance performed on sanitary sewer lines. The City shall also maintain a program for lift station inspection and maintenance. Section 8. Damaging or Tampering Prohibited. No person shall maliciously, willfully, or negligently break, damage, destroy, uncover, deface, or tamper with any structure, appurtenance, or equipment which is part of the sanitary sewer system. Section 9. Inspections. The Building Inspector and any other duly authorized City employee, bearing proper credentials and identification, shall be permitted to enter upon all properties for the purposes of inspection, observation, measurement, sampling, and testing in accordance with the provisions of this section. Section 10. City Not Liable for Damages Resulting Interruption of Service. The City shall not be liable for any damages which result from the backup of sewer lines as a result of breaks in mains, service pipes, fixtures, or by reason of obstruction or the breakdown of machinery. The City shall also not be liable for any damages which result from such stoppage or slowing or backup that is the result of any necessary repair, or any other interruption in service. Section 11. Discharge to Public Sewer. No person shall discharge or cause to be discharged any harmful waters of wastes, whether liquid, solid, or gas, capable of causing obstruction to the flow in the sewer system, damage, or hazard to sewer structures, equipment, or personnel. No person shall discharge or cause to be discharged any storm water, surface water, groundwater, or runoff, subsurface drainage, cooling water, or industrial process waters to any City sanitary sewer, or otherwise interfere with the proper operation of the City sewer system. This includes sump discharges. Section 12. Abandoned Services. 12.1 Disconnection Required — All service installations connected to the sanitary sewer system that have been abandoned or have become useless for further service shall be disconnected at the main by the City. All pipe and appurtenances removed shall be the property of the City. 12.2 Change to New Sanitary Sewer Service. When a new structure is erected on the site of an old structure, and it is desired to increase or alter the old sanitary sewer, no connections with the City mains shall be permitted until all the old service is removed and the main plugged. 11 Section 13. Duties, Responsibilities, and Authority of City Administrator. The City Administrator shall be responsible for the implementation of this section and shall report annually to the City Council, as a part of the annual City budget process. At that time, the City Administrator shall inform the City Council of the status of the condition of the infrastructure, replacement requirements, and the financial condition and performance of the utility enterprise fund. Section 14. Penalties — Any person who violates any of the provisions of this ordinance shall be guilty of a misdemeanor and punishable in accordance with Ordinance No. Each day that any violation is continued shall constitute a separate offense. Section 15. Liability for Damages — A person who violates any of the provisions of this ordinance is liable to the City for any expense, loss, or damage incurred by the City by reason of such violation. Effective Date. This Ordinance shall be in full force and effect upon its publication and passage. ADOPTED by the City Council on day of VOTING AYE Guenther, Ken Cossette, Tom Asleson, Rich Lynch, Diane Thomas, Ron ATTEST: Brad Martens, City Administrator 12 VOTING NAY Guenther, Ken Cossette, Tom Asleson, Rich Lynch, Diane Thomas, Ron Ken Guenther, Mayor 2013. STAFF REPORT Document No. 12a. Council Meeting: December 12, 2013 Prepared By: Brad Martens Topic: Downtown Design Guidelines Subcommittee Action Required: Direction Summary: On September 26, 2013 the City Council approved a proposal to update the Downtown Design Guidelines using $20,000 in funds from the TIF District. The proposal recommended that work begin in January of 2014 and that a subcommittee be established to work through the update in the most effective manner. It is recommended the subcommittee be 8 — 12 members in size and be comprised of members of the City Council, Planning Commission, Parks and Trails Commission, and general public. An example of what this could look like is provided below: • City Council: Two members • Planning Commission: Two members • Parks and Trails Commission: Two members • General public: Two members Staff requests the City Council discuss the makeup of this group so staff can work on seeking members to be appointed by the City Council at a future meeting. Financial /Budget: The budgeted cost of updating the Downtown Design Guidelines is $20,000. Subcommittee members will volunteer and not receive compensation. Options: Direct staff on the size and makeup of the proposed Downtown Design Guideline Subcommittee. Recommendation: N/A Council Action: Direct staff on the size and makeup of the proposed Downtown Design Guideline Subcommittee. Attachments: 1. Memo from September 26, 2013 City Council meeting from Kendra Lindahl Agenda Item L A N D F 0 R M From Site to Finish 105 South Fifth Avenue Suite 513 Minneapolis, MN 55401 TO: Corcoran City Council FROM: Kendra Lindahl, Landform Tel: 612- 252 -9070 Fax: 612 - 252 -9077 www.landform.net DATE: September 16, 2013 for the September 26, 2013 City Council Meeting RE: Work Plan for Updating Appendix A of the Zoning Ordinance regarding the Southeast District Plan and Design Guidelines (which include the Downtown Illustrative Plan and Downtown Design Guidelines) 60 -DAY REVIEW DEADLINE: NA Summary As the City Council has been discussing the potential TIF planning projects, the downtown area has been the focus. Although many different items are being discussed, the overarching theme has been to encourage development, redevelopment or expansion of businesses in Corcoran. When the 2002 Comprehensive Plan was completed, the development of Downtown Corcoran was a priority. In 2003 and 2004, as part of the Comprehensive Plan implementation, the City of Corcoran developed Design Guidelines for different areas of the City. These guidelines were the result of significant public input and work from Commissions and Council. The guidelines were adopted as Appendix A of the Zoning Ordinance. When the Zoning Ordinance was updated in 2011, the Design Guidelines were not included in the update and remain as adopted in 2004. However, in 2012 the Planning Commission identified update of these guidelines as a priority, as did the City Council. The City Council directed staff to prepare a work plan to update the Southeast District Guidelines and Plan in Appendix A. The other districts (Northeast and Southwest would be updated at a later date). Work Plan The Council has identified an update to the downtown design guidelines as a priority for 2013, but because of current budget issues, the City Administrator has asked that the work be committed this year, but work delayed until 2014. Our proposed work plan includes preparation of a new downtown master plan and associated design guidelines in conjunction with the transportation planning efforts. Our work includes meetings with the engineering team, City Staff, and subcommittee (consisting of a 6 -8 member committee of commissioners, council members and citizens) and meetings with the Planning Commission and City Council. We would ask the Council to appoint these representatives to a subcommittee that Landforms, SensiblyGreen and Site to Finish® are registered service marks of Landform Professional Services, LLC. n M would be part of the planning process. Our work plan anticipates a 4 month process kicking off in January. We would expect 2 subcommittee meetings prior to the public hearing process. Each task is outlined below with an estimated number of anticipated meetings and task deliverables. For clarity purposes we have divided this work into 4 major tasks (although some tasks will overlap): Project Management and Communication: Maintaining communication with City Staff to ensure that meeting notices are published and that the project remains on schedule is critical. We will: a) Conduct a kickoff meeting and status meetings with City Staff to track the planning process, review deliverables, and coordinate and manage the project work effort. b) Prepare a project approval schedule which will be reviewed and approved at the kickoff meeting. 2. Review of Previous Work and Assessment: We will analyze the community to build a framework for Southeast District (including Downtown) Master Plan and Draft Design Guidelines. By holding kick -off meetings early in the process, we will be able to define goals and objectives in concert with the Transportation Plan process. The main goal of this task is to develop design principles that will provide guidance for the development of the Downtown Master Plan and Design Guidelines. We will: a) Gather remaining items and review existing background information relevant to the project from the City. b) Analyze Downtown Master Plan and Design Guidelines in relation to the Comprehensive Plan and Zoning ordinance for consistency. c) Meeting #1 with the Subcommittee to solidify the goals and objectives and identify key issues, strengths, and weakness of the current Downtown Master Plan and Design Guidelines. 3. Develop Southeast District (including Downtown) Master Plan and Design Guidelines: The Master Plan and Design Guidelines should be a readable and usable document. We will develop the plan based on the principals, information gathered and feedback received. a) Work with the Engineering Team to coordinate and integrate the Draft Transportation Plan with Draft Downtown Master Plan. b) Prepare the Draft Downtown Master Plan with the Draft Transportation Plan that responds to information gathered and feedback received and aligns with the City's Comprehensive Plan. c) Prepare Draft of Design Guideline text that realizes and details the principals espoused in the Downtown Master Plan. d) Prepare associated graphics for the Downtown Master Plan and Design Guidelines. e) Meeting #2 with Subcommittee to review Draft Downtown Master Plan and Draft Design Guidelines. f) Make one comprehensive edit to the Draft Downtown Master Plan and Draft Design Guidelines based on Planning Commission and City Council and public input. g) Make minor modifications to the Draft Downtown Master Plan and Design Guidelines after the Council and Planning Commission's public hearing, but prior to approval by the City for final distribution. Design Guidelines September 26, 2013 D h) Make minor modifications to the Final Downtown Master Plan and Final Design Guidelines based on comments. n 4. Public Engagement and Review Process: Landform will: a) Establish a Subcommittee to ensure that the deliverables meet the community's needs. b) Lead one (1) kickoff meeting with City Staff and the Engineering Team to review the project outline and solidify the goals of the Downtown Master Plan process. c) Lead two (2) Subcommittee meetings /workshops at key junctures to gain input. d) Attend one (1) Planning Commission meeting and two (2) City Council meetings to present the draft and final version of the Downtown Master Plan and Design Guidelines. Our work plan shows the tasks and the estimated time required for each, based on previous discussions and the City TIF budget: Task 1) Project Management and Communication $1,050 Task 2) Review of Previous Work and Assessment $3,600 Task 3) Develop Master Plan and Design Guidelines $13,500 Task 4) Public Engagement and Review Process $1,850 Total Fee: $20,000 Additional meetings or expansion of the scope of work will require additional services and will be billed at our hourly rate. 2. Action Direct staff to begin this work in January 2014. Design Guidelines September 26, 2013 Composting options in cities of 3,900 -5,000 city size obtained from LMC website city site offered? availability fee? staffed? non -city alternative offered Chisago y Wed &Sat free Y Cannon Falls y 24/7/365 free n Carver N Carver County Enviromental Services Becker Y M -F 8 -4:30 Cameras Belle Plain Y M -F 8 -3pm free N North Oaks N