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2013-11-14 - Council Agenda Packet
Agenda Corcoran City Council November 14, 2013 - 7:00 PM 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Open Forum 5. Public Hearing - Certifying Delinquent Fees to Hennepin County a. Resolution 2013 -54 Delinquent Recycling Fees* b. Resolution 2013 -55 Delinquent Dust Control Fees* c. Resolution 2013 -56 Delinquent Property Management Fees* 6. Consent Agenda a. Draft Minutes of October 24, 2013 Council Meeting* 7. Claims as Presented * a. Escrow Claims (Fund #500) b. All Other Financial Claims 8. Staff Reports / Memos /Commissions -None 9. Planning Business / Landform -None 10. Unfinished Business a. Public Works Facility* b. Sanitary Sewer and Water Services* c. Maple Hill Community Center* 11. New Business a. Snowplowing Policy Update* b. Chamber of Commerce Membership* c. Public Safety Director and City Administrator Performance Evaluation Plan* d. Business Outreach Meetings* 12. Unscheduled Items 13. Review of Upcoming Council Meeting Agenda 14. Council Calendar Planning Commission 11/7/13 12/5/13 01/2/14 2/06/14 03/6/14 04/3/14 Guenthner Asleson Lynch Cossette Thomas Guenthner Parks and Trails Commission 11/19/13 12/17/13 1/21/14 2/18/14 03/18/14 4/15/14 Asleson Lynch Cossette Thomas Guenthner Asleson 15. Adjournment *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. City of Corcoran City Council Meeting Minutes October 24, 2013 - 7:00 PM The Corcoran City Council met on October 24, 2013, at City Hall in Corcoran, Minnesota. Present were, Mayor Guenthner, Councilor Asleson, Councilor Cossette, Councilor Lynch, and Councilor Thomas. Also present were City Administrator Martens, City Attorney Carson, City Planner Lindahl, City Engineer Torve, and City Clerk Heinecke. Mayor Guenthner called the meeting to order at 7:00 pm 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval Motion: made by Thomas, seconded by Asleson to approve the agenda as presented with the addition of: 11 b. Maple Hill Community Center Bids Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) 4. Open Forum -None 5. Presentations -None 6. Consent Agenda a. Draft Minutes of October 10, 2013 Council Meeting Motion: made by Cossette, seconded by Lynch to approve the consent agenda as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) 7. Claims as Presented a. Escrow Claims (Fund #500) Motion: made by Asleson, seconded by Thomas to approve escrow claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) b. All Other Financial Claims Motion: made by Cossette, seconded by Asleson to approve all other claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) 8. Staff Reports / Memos /Commissions a. Planning Project Report received, no action required. b. Code Compliance Report received, no action required. c. Financial Performance Report received, no action required. 9. Planning Business / Landform a. Triden Ridge Estates 2nd Addition Preliminary Plat and Final Plan report presented by Planner Lindahl. Motion: made by Cossette, seconded by Lynch to approve Resolution 2013 -50 "Approving Preliminary Plat for Triden Ridge Estates Second Addition for property at 23425 Co Rd 117 (PID 06- 119- 23 -11- 0006)" as presented. Council discussed. Motion: made by Thomas, seconded by Lynch to table approval of Resolution 2013 -50. Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas (Motion carried 5:0) Staff directed to clarify land dedication vs. financial contribution for park dedication requirements. City of Corcoran City Council Meeting Minutes October 24, 2013 - 7:00 PM b. Public Hearing — Meadow Creek Estates Easement Vacation report by Planner Lindahl. Mayor Guenthner opened the Public Hearing at 7:35. No public comments. Motion: made by Cossette, seconded by Asleson to close the public hearing. Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas (Motion carried 5:0) Motion: made by Cossette, seconded by Thomas to approve Resolution 2013 -47 "Approving Vacation of a Drainage and Utility Easement for Property Located on County Rd 19 & Meadow Creek Dr. (06- 119 -23 -32 -0005) and (06- 119- 23 -34- 0003)" as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas (Motion carried 5:0) c. Meadow Creek Estates 2nd Addition Preliminary Plat and Final Plat discussed during the Meadow Creek Estates Easement report by Planner Lindahl. Motion: made by Cossette, seconded by Thomas to approve Resolution 2013 -48 "Approving Preliminary Plat for "Meadow Creek Estates 2nd Addition" on County Road 19 and Meadow Creek Drive (06- 119 -23 -32 -0005 and 06- 119- 23 -34- 0003)" as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas (Motion carried 5:0) Motion: made by Cossette, seconded by Lynch to approve Resolution 2013 -49 "Approving Final Plat for "Meadow Creek Estates 2nd Addition" on County Rd 19 & Meadow Creek Dr. (06- 119- 23 -32- 0005) and (06- 119- 23 -34- 0003)" as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas (Motion carried 5:0) d. Ordinance Amendment Regarding Density report presented by Planner Lindahl. Motion: made by Thomas, seconded by Lynch to approve Ordinance 2013 -279 "An Ordinance Amending the Text of Chapter 9 and Chapter 10 of the Corcoran City Code Entitled Corcoran Zoning Ordinance" as presented. Council discussed. Motion: made by Cossette, seconded by Thomas to amend Ordinance 2013 -279 to add provision for storm water runoff management areas in the post development net density exclusion definition. Council discussed. Motion: made by Cossette, seconded by Thomas to table approval of Ordinance 2013 -279. Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas (Motion carried 5:0) Staff directed to recommend language for a broader exclusion to the post development net density definition. 10. Unfinished Business a. Public Works Facility updates report presented by Administrator Martens. Motion: made by Thomas, seconded by Asleson to approve Ebert Construction Pay Request #10 as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas (Motion carried 5:0) Motion: made by Asleson, seconded by Lynch to approve Oertel Architects Pay Request #7 as presented. City of Corcoran City Council Meeting Minutes October 24, 2013 - 7:00 PM Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas (Motion carried 5:0) Motion: made by Thomas, seconded by Asleson to approve fuel island purchase orders Loberg Electric 2013 -26PW and Ebert Construction 2013 -27PW as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas (Motion carried 5:0) Motion: made by Thomas, seconded by Asleson to approve change order CMPRO07 with a value of $1,246.30 increase to contract. Council discussed the reduction in value of this change order from $1,800 to $1,246.30. Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas (Motion carried 5:0) Council discussed language on a plaque for the completed facility. Administrator Martens will provide council with ideas for language on a facility plaque. b. Sanitary Sewer and Water Services report presented by Administrator Martens. Council discussed and gave direction to staff. c. Rockford School District Baseball Field Cost Participation report presented by Administrator Martens. Council discussed and gave staff direction. No action required. d. City Administrator Onboarding memo received. Council discussed and provided thoughts, no action required. 11. New Business a. Local Board of Appeal Training will be attended by Councilor Lynch. b. Maple Hill Community Center bids update presented by Administrator Martens. Motion: made by Thomas, seconded by Asleson to approve solicitation of bids as recommended. Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas (Motion carried 5:0) Motion: made by Asleson, seconded by Thomas to adjourn. Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas (Motion carried 5:0) Meeting adjourned at 9:45pm Jeanie Heinecke — City Clerk City of Corcoran November 14, 2013 County of Hennepin State of Minnesota RESOLUTION NO. 2013 -54 Motion By: Seconded By: A RESOLUTION CERTIFYING THE 2013 DELINQUENT RECYCLING FEES TO THE HENNEPIN COUNTY AUDITOR FOR COLLECTION IN 2014 WHEREAS, the records of the City of Corcoran list certain properties as being delinquent; and WHEREAS, the property owners have been notified of the due date through a direct mailing; and WHEREAS, The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the whole of the assessment with late charge, to the city treasurer, except that no late charge shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and may, at any time thereafter, pay to the city treasurer the entire amount of the assessment remaining unpaid, with late charge, to December 31 of the year in which such payment is made. WHEREAS, City of Corcoran Ordinance No. 2012 -261 authorizes certification of such delinquent properties to the Hennepin County Auditor for collection along with an administrative fee. Levy # 18702. NOW, THEREFORE BE IT RESOLVED, the City of Corcoran, City Council hereby directs the Hennepin County Auditor to place upon the tax rolls for taxes payable in 2014 the delinquent accounts which are listed in Exhibit "A" who have not resolved the fees by close of business on November 15, 2013, attached hereto. WHEREAS, the City Council of the City of Corcoran, Minnesota, does hereby find as follows: VOTING AYE ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 14th day of November 2013. ATTEST: Jeanie Heinecke — City Clerk Kenneth Guenthner - Mayor Page 1 of 1 City Seal ADDRESS PID SERVICE NAME BALANCE PENALTY BALANCE 10720 ROBERT LN 01- 119 -23 -21 -0018 RECYCLING $34.50 $10.00 $44.50 19800JACKIE LN 01- 119 -23 -22 -0008 RECYCLING $34.50 $10.00 $44.50 19790JACKIE LN 01- 119 -23 -22 -0009 RECYCLING $34.50 $10.00 $44.50 19817JACKIE LN 01- 119 -23 -22 -0016 RECYCLING $34.50 $10.00 $44.50 19725JACKIE LN 01- 119 -23 -22 -0020 RECYCLING $34.50 $10.00 $44.50 19860 COUNTRY RD 01- 119 -23 -23 -0005 RECYCLING $34.50 $10.00 $44.50 10300 COUNTY RD 116 01- 119 -23 -32 -0007 RECYCLING $34.50 $10.00 $44.50 20205 COUNTY RD 117 02- 119 -23 -12 -0002 RECYCLING $34.50 $10.00 $44.50 10535 COUNTY RD 116 02- 119 -23 -14 -0005 RECYCLING $34.50 $10.00 $44.50 20610 RUSH MEADOW LN 02- 119 -23 -22 -0003 RECYCLING $34.50 $10.00 $44.50 20300 HILLSIDE DR 02- 119 -23 -34 -0010 RECYCLING $34.50 $10.00 $44.50 20080 DASSEL LN 02- 119 -23 -42 -0001 RECYCLING $34.50 $10.00 $44.50 20123 HILLSIDE DR 02- 119 -23 -43 -0017 RECYCLING $34.50 $10.00 $44.50 19913 HILLSIDE DR 02- 119 -23 -44 -0018 RECYCLING $34.50 $10.00 $44.50 21405 COUNTY RD 117 03- 119 -23 -22 -0003 RECYCLING $34.50 $10.00 $44.50 10800 TRAIL HAVEN RD 03- 119 -23 -22 -0005 RECYCLING $34.50 $10.00 $44.50 10125 CAIN RD 03- 119 -23 -44 -0021 RECYCLING $34.50 $10.00 $44.50 21881 COUNTRY HILLS DR 04- 119 -23 -13 -0005 RECYCLING $34.50 $10.00 $44.50 10206 BECHTOLD RD 04- 119 -23 -33 -0002 RECYCLING $34.50 $10.00 $44.50 10895 BECHTOLD RD 05- 119 -23 -11 -0001 RECYCLING $34.50 $10.00 $44.50 10332 HAGE DR 05- 119 -23 -31 -0006 RECYCLING $34.50 $10.00 $44.50 10480 HEATHER LN 05- 119 -23 -32 -0003 RECYCLING $24.50 $10.00 $34.50 10810 COUNTY RD 19 06- 119 -23 -12 -0002 RECYCLING $34.50 $10.00 $44.50 10710 COUNTY RD 19 06- 119 -23 -12 -0003 RECYCLING $34.50 $10.00 $44.50 10642 MAPLE LN 06- 119 -23 -13 -0020 RECYCLING $34.50 $10.00 $44.50 10435 COUNTY RD 19 06- 119 -23 -31 -0001 RECYCLING $34.50 $10.00 $44.50 23140 MEADOWVIEW DR 06- 119 -23 -41 -0007 RECYCLING $34.50 $10.00 $44.50 23825 TESSMER RD 07- 119 -23 -21 -0001 RECYCLING $34.50 $10.00 $44.50 23405 COUNTY RD 30 07- 119 -23 -42 -0003 RECYCLING $34.50 $10.00 $44.50 23190 COUNTY RD 10 07- 119 -23 -44 -0013 RECYCLING $34.50 $10.00 $44.50 9800 GARDEN LN 08- 119 -23 -13 -0006 RECYCLING $34.50 $10.00 $44.50 9823 GARDEN LN 08- 119 -23 -13 -0011 RECYCLING $1.50 $10.00 $11.50 22600 COUNTY RD 30 08- 119 -23 -13 -0016 RECYCLING $34.50 $10.00 $44.50 9730 SUNDANCE RD 08- 119 -23 -13 -0021 RECYCLING $34.50 $10.00 $44.50 9840 SUNDANCE RD 08- 119 -23 -13 -0024 RECYCLING $1.50 $10.00 $11.50 22322 COUNTY RD 30 08- 119 -23 -14 -0006 RECYCLING $34.50 $10.00 $44.50 9847 BECHTOLD RD 08- 119 -23 -14 -0014 RECYCLING $34.50 $10.00 $44.50 9848 RUSH CREEK BLVD 08- 119 -23 -23 -0004 RECYCLING $34.50 $10.00 $44.50 9750 RUSH CREEK BLVD 08- 119 -23 -23 -0008 RECYCLING $34.50 $10.00 $44.50 9720 RUSH CREEK BLVD 08- 119 -23 -24 -0007 RECYCLING $34.50 $10.00 $44.50 23044 COUNTY RD 10 08- 119 -23 -33 -0002 RECYCLING $34.50 $10.00 $44.50 22624 COUNTY RD 10 08- 119 -23 -43 -0004 RECYCLING $34.50 $10.00 $44.50 9723 CHISHOLM TRL 09- 119 -23 -13 -0005 RECYCLING $34.50 $10.00 $44.50 9810 CHISHOLM TRL 09- 119 -23 -13 -0011 RECYCLING $34.50 $10.00 $44.50 9919 CHISHOLM TRL 09- 119 -23 -14 -0006 RECYCLING $34.50 $10.00 $44.50 22150 COUNTY RD 30 09- 119 -23 -23 -0006 RECYCLING $34.50 $10.00 $44.50 9820 BECHTOLD RD 09- 119 -23 -23 -0007 RECYCLING $34.50 $10.00 $44.50 9536 FOX VALLEY DR 09- 119 -23 -42 -0011 RECYCLING $34.50 $10.00 $44.50 9500 FOX VALLEY DR 09- 119 -23 -43 -0010 RECYCLING $34.50 $10.00 $44.50 21375 OAKDALE DR 10- 119 -23 -21 -0002 RECYCLING $34.50 $10.00 $44.50 21414 MEADOW LN 10- 119 -23 -22 -0004 RECYCLING $34.50 $10.00 $44.50 10035 TRAIL HAVEN RD 10- 119 -23 -22 -0005 RECYCLING $34.50 $10.00 $44.50 21280 93RD AVE 10- 119 -23 -34 -0002 RECYCLING $34.50 $10.00 $44.50 20941 COUNTY RD 30 10- 119 -23 -42 -0009 RECYCLING $34.50 $10.00 $44.50 20400 DUFFNEY CIR 11- 119 -23 -31 -0006 RECYCLING $34.50 $10.00 $44.50 9610 COUNTY RD 116 12- 119 -23 -32 -0004 RECYCLING $34.50 $10.00 $44.50 9435 COUNTY RD 101 12- 119 -23 -44 -0001 RECYCLING $34.50 $10.00 $44.50 9425 COUNTY RD 101 12- 119 -23 -44 -0006 RECYCLING $34.50 $10.00 $44.50 9115 BRANDYWINE RD 13- 119 -23 -12 -0003 RECYCLING $34.50 $10.00 $44.50 9100 COUNTY RD 116 13- 119 -23 -22 -0008 RECYCLING $34.50 $10.00 $44.50 9025 COUNTY RD 116 14- 119 -23 -14 -0002 RECYCLING $34.50 $10.00 $44.50 20602 MEISTER RD 14- 119 -23 -33 -0004 RECYCLING $34.50 $10.00 $44.50 9240 FOXLINE DR 16- 119 -23 -11 -0007 RECYCLING $34.50 $10.00 $44.50 9035 TRAIL HAVEN RD 16- 119 -23 -14 -0014 RECYCLING $34.50 $10.00 $44.50 22010 COUNTY RD 10 16- 119 -23 -24 -0001 RECYCLING $34.50 $10.00 $44.50 21719 COUNTY RD 10 16- 119 -23 -42 -0002 RECYCLING $34.50 $10.00 $44.50 21721 COUNTY RD 10 16- 119 -23 -42 -0003 RECYCLING $34.50 $10.00 $44.50 21725 COUNTY RD 10 16- 119 -23 -42 -0008 RECYCLING $34.50 $10.00 $44.50 22455 COUNTY RD 10 17- 119 -23 -11 -0002 RECYCLING $34.50 $10.00 $44.50 22900 STREHLER RD 17- 119 -23 -32 -0004 RECYCLING $34.50 $10.00 $44.50 22814 STREHLER RD 17- 119 -23 -43 -0001 RECYCLING $34.50 $10.00 $44.50 9220 COUNTY RD 19 18- 119 -23 -12 -0003 RECYCLING $34.50 $10.00 $44.50 23525 COUNTY RD 10 18- 119 -23 -21 -0005 RECYCLING $24.50 $10.00 $34.50 23605 COUNTY RD 10 18- 119 -23 -21 -0016 RECYCLING $34.50 $10.00 $44.50 23805 COUNTY RD 10 18- 119 -23 -23 -0003 RECYCLING $34.50 $10.00 $44.50 8715 GARRISON LN 18- 119 -23 -41 -0002 RECYCLING $34.50 $10.00 $44.50 23212 STREHLER RD 18- 119 -23 -44 -0007 RECYCLING $34.50 $10.00 $44.50 23525 STREHLER RD 19- 119 -23 -21 -0011 RECYCLING $34.50 $10.00 $44.50 23785 STREHLER RD 19- 119 -23 -23 -0003 RECYCLING $34.50 $10.00 $44.50 8401 TRAIL HAVEN RD 21- 119 -23 -11 -0002 RECYCLING $34.50 $10.00 $44.50 21840 COUNTY RD 50 21- 119 -23 -43 -0001 RECYCLING $34.50 $10.00 $44.50 20735 COUNTY RD 10 22- 119 -23 -11 -0002 RECYCLING $34.50 $10.00 $44.50 8400 TRAIL HAVEN RD 22- 119 -23 -21 -0002 RECYCLING $34.50 $10.00 $44.50 21400 COUNTY RD 50 22- 119 -23 -23 -0001 RECYCLING $34.50 $10.00 $44.50 7925 EAGLE RIDGE RD 22- 119 -23 -42 -0006 RECYCLING $34.50 $10.00 $44.50 7955 EAGLE RIDGE RD 22- 119 -23 -42 -0007 RECYCLING $34.50 $10.00 $44.50 20925 COUNTY RD 50 22- 119 -23 -43 -0004 RECYCLING $34.50 $10.00 $44.50 20455 MEISTER RD 23- 119 -23 -22 -0008 RECYCLING $34.50 $10.00 $44.50 8270 CAIN RD 23- 119 -23 -22 -0010 RECYCLING $34.50 $10.00 $44.50 20439 COUNTY RD 10 23- 119 -23 -32 -0001 RECYCLING $34.50 $10.00 $44.50 7915 CORCORAN TRL W 23- 119 -23 -32 -0002 RECYCLING $34.48 $10.00 $44.48 7900 CORCORAN TRL E 23- 119 -23 -32 -0009 RECYCLING $34.50 $10.00 $44.50 7745 CORCORAN TRL E 23- 119 -23 -33 -0007 RECYCLING $1.50 $10.00 $11.50 7760 CORCORAN TRL E 23- 119 -23 -33 -0010 RECYCLING $34.50 $10.00 $44.50 7710 CORCORAN TRL W 23- 119 -23 -33 -0013 RECYCLING $34.50 $10.00 $44.50 7800 CORCORAN TRL E 23- 119 -23 -33 -0017 RECYCLING $34.50 $10.00 $44.50 7770 CORCORAN TRL E 23- 119 -23 -33 -0020 RECYCLING $34.50 $10.00 $44.50 19400 COUNTY RD 10 25- 119 -23 -13 -0002 RECYCLING $34.50 $10.00 $44.50 20137 COUNTY RD 50 26- 119 -23 -12 -0003 RECYCLING $34.50 $10.00 $44.50 20239 COUNTY RD 50 26- 119 -23 -12 -0006 RECYCLING $34.50 $10.00 $44.50 20424 LARKIN RD 26- 119 -23 -24 -0004 RECYCLING $34.50 $10.00 $44.50 20525 LARKIN RD 26- 119 -23 -32 -0002 RECYCLING $24.50 $10.00 $34.50 19928 ABILENE LN 26- 119 -23 -41 -0009 RECYCLING $34.50 $10.00 $44.50 19936 ABILENE LN 26- 119 -23 -41 -0010 RECYCLING $34.50 $10.00 $44.50 19921 ABILENE LN 26- 119 -23 -41 -0020 RECYCLING $34.50 $10.00 $44.50 7120 BUCKSKIN TRL 26- 119 -23 -42 -0017 RECYCLING $34.50 $10.00 $44.50 21850 HOMESTEAD TRL 28- 119 -23 -42 -0003 RECYCLING $24.50 $10.00 $34.50 21539 HOMESTEAD TR 28- 119 -23 -44 -0008 RECYCLING $34.50 $10.00 $44.50 21617 NYSTROM LA 28- 119 -23 -44 -0019 RECYCLING $34.50 $10.00 $44.50 22331 COUNTY RD 50 29- 119 -23 -11 -0001 RECYCLING $34.50 $10.00 $44.50 22415 COUNTY RD 50 29- 119 -23 -11 -0002 RECYCLING $34.50 $10.00 $44.50 6951JUBERT LN 29- 119 -23 -43 -0005 RECYCLING $34.50 $10.00 $44.50 7270 COUNTY RD 19 30- 119 -23 -42 -0001 RECYCLING $34.50 $10.00 $44.50 6500 PIONEER TRL 32- 119 -23 -32 -0002 RECYCLING $34.50 $10.00 $44.50 6300 PIONEER TRL 32- 119 -23 -33 -0003 RECYCLING $34.50 $10.00 $44.50 22836 WAGON WHEEL LN 32- 119 -23 -34 -0001 RECYCLING $34.50 $10.00 $44.50 6330 HORSESHOE BEND DR 32- 119 -23 -41 -0008 RECYCLING $34.50 $10.00 $44.50 6300 HORSESHOE BEND DR 32- 119 -23 -44 -0004 RECYCLING $34.50 $10.00 $44.50 6705 WILLOW DR 33- 119 -23 -13 -0005 RECYCLING $34.50 $10.00 $44.50 6715 WILLOW DR 33- 119 -23 -13 -0007 RECYCLING $34.50 $10.00 $44.50 6440 ROLLING HILLS RD 33- 119 -23 -32 -0004 RECYCLING $24.50 $10.00 $34.50 6310 ROLLING HILLS RD 33- 119 -23 -33 -0003 RECYCLING $34.50 $10.00 $44.50 21405 HORSESHOE TRL 34- 119 -23 -32 -0002 RECYCLING $34.50 $10.00 $44.50 6605 TRAIL LN 35- 119 -23 -24 -0004 RECYCLING $34.50 $10.00 $44.50 6460 ELM ST 35- 119 -23 -42 -0009 RECYCLING $34.50 $10.00 $44.50 6488 TRAIL LN 35- 119 -23 -42 -0017 RECYCLING $24.50 $10.00 $34.50 6410 ELM ST 35- 119 -23 -42 -0036 RECYCLING $34.50 $10.00 $44.50 20240 HACKAMORE RD 35- 119 -23 -43 -0003 RECYCLING $34.50 $10.00 $44.50 6801 COUNTY RD 101 36- 119 -23 -11 -0009 RECYCLING $34.50 $10.00 $44.50 19240 GLEASON RD 36- 119 -23 -14 -0005 RECYCLING $34.50 $10.00 $44.50 6280 ELM RIDGE CIR 36- 119 -23 -34 -0004 RECYCLING $34.50 $10.00 $44.50 6216 HACKAMORE CIR 36- 119 -23 -34 -0010 RECYCLING $34.50 $10.00 $44.50 19410 HACKAMORE RD 36- 119 -23 -43 -0001 RECYCLING $34.50 $10.00 $44.50 $4,429.48 $1,330.00 $5,759.48 City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2013 -55 Motion By: Seconded By: November 14, 2013 A RESOLUTION CERTIFYING THE 2013 DELINQUENT DUST CONTROL FEES TO THE HENNEPIN COUNTY AUDITOR FOR COLLECTION IN 2014 WHEREAS, the records of the City of Corcoran list certain properties as being delinquent; and WHEREAS, the property owners have been notified of the due date through a direct mailing; and WHEREAS, The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the whole of the assessment with late charge, to the city treasurer, except that no late charge shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and may, at any time thereafter, pay to the city treasurer the entire amount of the assessment remaining unpaid, with late charge, to December 31 of the year in which such payment is made. WHEREAS, City of Corcoran Ordinance No. 2012 -261 authorizes certification of such delinquent properties to the Hennepin County Auditor for collection along with an administrative fee. Levy # 18703. NOW, THEREFORE BE IT RESOLVED, the City of Corcoran, City Council hereby directs the Hennepin County Auditor to place upon the tax rolls for taxes payable in 2014 the delinquent accounts which are listed in Exhibit "A" who have not resolved the fees by close of business on November 15, 2013, attached hereto. WHEREAS, the City Council of the City of Corcoran, Minnesota, does hereby find as follows: VOTING AVE ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 14th day of November 2013. ATTEST: Jeanie Heinecke — City Clerk Kenneth Guenthner - Mayor Page 1 of 1 City Seal ADDRESS PID SERVICE NAME BALANCE PENALTY BALANCE 20624 RUSH MEADOW LN 02- 119 -23 -22 -0002 DUST CONTROL $123.00 $10.00 $133.00 20610 RUSH MEADOW LN 02- 119 -23 -22 -0003 DUST CONTROL $123.00 $10.00 $133.00 10800 TRAIL HAVEN RD 03- 119 -23 -22 -0005 DUST CONTROL $123.00 $10.00 $133.00 10290 BECHTOLD RD 04- 119 -23 -32 -0003 DUST CONTROL $123.00 $10.00 $133.00 10206 BECHTOLD RD 04- 119 -23 -33 -0002 DUST CONTROL $123.00 $10.00 $133.00 9800 GARDEN LN 08- 119 -23 -13 -0006 DUST CONTROL $133.10 $10.00 $143.10 9823 GARDEN LN 08- 119 -23 -13 -0011 DUST CONTROL $133.10 $10.00 $143.10 9730 SUNDANCE RD 08- 119 -23 -13 -0021 DUST CONTROL $93.53 $10.00 $103.53 9840 SUNDANCE RD 08- 119 -23 -13 -0024 DUST CONTROL $93.53 $10.00 $103.53 9785 BECHTOLD RD 08- 119 -23 -14 -0002 DUST CONTROL $123.00 $10.00 $133.00 9847 BECHTOLD RD 08- 119 -23 -14 -0014 DUST CONTROL $123.00 $10.00 $133.00 9848 RUSH CREEK BLVD 08- 119 -23 -23 -0004 DUST CONTROL $136.54 $10.00 $146.54 9750 RUSH CREEK BLVD 08- 119 -23 -23 -0008 DUST CONTROL $136.54 $10.00 $146.54 9720 RUSH CREEK BLVD 08- 119 -23 -24 -0007 DUST CONTROL $136.54 $10.00 $146.54 9837 TRAIL HAVEN RD 09- 119 -23 -14 -0001 DUST CONTROL $123.00 $10.00 $133.00 9820 BECHTOLD RD 09- 119 -23 -23 -0007 DUST CONTROL $123.00 $10.00 $133.00 9536 FOX VALLEY DR 09- 119 -23 -42 -0011 DUST CONTROL $128.30 $10.00 $138.30 9500 FOX VALLEY DR 09- 119 -23 -43 -0010 DUST CONTROL $128.30 $10.00 $138.30 21414 MEADOW LN 10- 119 -23 -22 -0004 DUST CONTROL $123.00 $10.00 $133.00 10035 TRAIL HAVEN RD 10- 119 -23 -22 -0005 DUST CONTROL $123.00 $10.00 $133.00 21325 MEADOW LN 10- 119 -23 -22 -0011 DUST CONTROL $123.00 $10.00 $133.00 8900 TRAIL HAVEN RD 15- 119 -23 -32 -0001 DUST CONTROL $123.00 $10.00 $133.00 9240 FOXLINE DR 16- 119 -23 -11 -0007 DUST CONTROL $123.00 $10.00 $133.00 21520 TREELINE DR 16- 119 -23 -11 -0013 DUST CONTROL $123.00 $10.00 $133.00 9035 TRAIL HAVEN RD 16- 119 -23 -14 -0014 DUST CONTROL $123.00 $10.00 $133.00 8645 TRAIL HAVEN RD 16- 119 -23 -44 -0005 DUST CONTROL $123.00 $10.00 $133.00 22900 STREHLER RD 17- 119 -23 -32 -0004 DUST CONTROL $123.00 $10.00 $133.00 22814 STREHLER RD 17- 119 -23 -43 -0001 DUST CONTROL $123.00 $10.00 $133.00 23750 STREHLER RD 18- 119 -23 -33 -0001 DUST CONTROL $123.00 $10.00 $133.00 8715 GARRISON LN 18- 119 -23 -41 -0002 DUST CONTROL $129.16 $10.00 $139.16 23212 STREHLER RD 18- 119 -23 -44 -0007 DUST CONTROL $123.00 $10.00 $133.00 23525 STREHLER RD 19- 119 -23 -21 -0011 DUST CONTROL $61.50 $10.00 $71.50 23817 STREHLER RD 19- 119 -23 -22 -0001 DUST CONTROL $107.50 $10.00 $117.50 23785 STREHLER RD 19- 119 -23 -23 -0003 DUST CONTROL $123.00 $10.00 $133.00 8401 TRAIL HAVEN RD 21- 119 -23 -11 -0002 DUST CONTROL $123.00 $10.00 $133.00 8400 TRAIL HAVEN RD 22- 119 -23 -21 -0002 DUST CONTROL $123.00 $10.00 $133.00 8270 CAIN RD 23- 119 -23 -22 -0010 DUST CONTROL $123.00 $10.00 $133.00 7915 CORCORAN TRL W 23- 119 -23 -32 -0002 DUST CONTROL $32.97 $10.00 $42.97 8010 CORCORAN TRL E 23- 119 -23 -32 -0007 DUST CONTROL $32.97 $10.00 $42.97 7950 CORCORAN TRL E 23- 119 -23 -32 -0008 DUST CONTROL $32.97 $10.00 $42.97 7900 CORCORAN TRL E 23- 119 -23 -32 -0009 DUST CONTROL $32.97 $10.00 $42.97 7745 CORCORAN TRL E 23- 119 -23 -33 -0007 DUST CONTROL $65.95 $10.00 $75.95 7760 CORCORAN TRL E 23- 119 -23 -33 -0010 DUST CONTROL $65.95 $10.00 $75.95 7710 CORCORAN TRL W 23- 119 -23 -33 -0013 DUST CONTROL $65.95 $10.00 $75.95 7800 CORCORAN TRL E 23- 119 -23 -33 -0017 DUST CONTROL $32.97 $10.00 $42.97 7770 CORCORAN TRL E 23- 119 -23 -33 -0020 DUST CONTROL $65.95 $10.00 $75.95 7798 CORCORAN TRL W 23- 119 -23 -33 -0022 DUST CONTROL $32.97 $10.00 $42.97 20840 70TH AVE 27- 119 -23 -44 -0017 DUST CONTROL $123.00 $10.00 $133.00 20833 70TH AVE 27- 119 -23 -44 -0023 DUST CONTROL $123.00 $10.00 $133.00 21539 HOMESTEAD TR 28- 119 -23 -44 -0008 DUST CONTROL $123.00 $10.00 $133.00 21617 NYSTROM LA 28- 119 -23 -44 -0019 DUST CONTROL $123.00 $10.00 $133.00 6655 WILLOW DR 33- 119 -23 -0008 DUST CONTROL $123.00 $10.00 $133.00 6705 WILLOW DR 33- 119 -23 -13 -0005 DUST CONTROL $123.00 $10.00 $133.00 6715 WILLOW DR 33- 119 -23 -13 -0007 DUST CONTROL $123.00 $10.00 $133.00 21405 HORSESHOE TRL 34- 119 -23 -32 -0002 DUST CONTROL $123.00 $10.00 $133.00 19240 GLEASON RD 36- 119 -23 -14 -0005 DUST CONTROL $231.32 $10.00 $241.32 $6,169.58 $560.00 $6,729.58 City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2013 -56 Motion By: Seconded By: November 14, 2013 A RESOLUTION CERTIFYING THE 2013 DELINQUENT PROPERTY MAINTENANCE FEES TO THE HENNEPIN COUNTY AUDITOR FOR COLLECTION IN 2014 WHEREAS, the records of the City of Corcoran list certain properties as being delinquent; and WHEREAS, the property owners have been notified of the due date through a direct mailing; and WHEREAS, The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the whole of the assessment with late charge, to the city treasurer, except that no late charge shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and may, at any time thereafter, pay to the city treasurer the entire amount of the assessment remaining unpaid, with late charge, to December 31 of the year in which such payment is made. WHEREAS, City of Corcoran Ordinance No. 2011 -261 authorizes certification of such delinquent properties to the Hennepin County Auditor for collection along with an administrative fee. Levy # 18704. NOW, THEREFORE BE IT RESOLVED, the City of Corcoran, City Council hereby directs the Hennepin County Auditor to place upon the tax rolls for taxes payable in 2014 the delinquent accounts which are listed in Exhibit "A" who have not resolved the fees by close of business on November 15, 2013, attached hereto. WHEREAS, the City Council of the City of Corcoran, Minnesota, does hereby find as follows: VOTING AYE ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 14th day of November 2013. ATTEST: Jeanie Heinecke — City Clerk Kenneth Guenthner - Mayor Page 1 of 1 City Seal ADDRESS PID SERVICE NAME 21405 COUNTY RD 117 03- 119 -23 -22 -0003 PUBLIC WORKS 7710 CORCORAN TRL W 23- 119 -23 -33 -0013 PUBLIC WORKS BALANCE PENALTY $1,025.00 $10.00 $912.50 $10.00 $1,937.50 $20.00 BALANCE $1,035.00 $922.50 $1,957.50 FINANCIAL CLAIMS CHECK RANGE 21256 - 21309 Agenda Item 7 a -b. Council Meeting Date: 11/14/2013 Prepared By: jheinecke Agenda Item: 7a. FUND #500 Escrow Claims Paid to Amount Project name Carson, Clelland & Schreder 233.33 Meadow Creek Estates 13 -020 Carson, Clelland & Schreder 233.33 Lennar Ravinia 13 -025 Lano Equipment 356.25 Lano Equipment 12 -021 Paul Emmerich Const 6,000.00 Paul Emmerich Const Wenck Assoc 617.10 Rockford IDS 13 -023 Wenck Assoc 4,355.50 Lennar Feasibility 12 -025 Total 11,795.51 Total Fund #500 $ 11,795.51 (See attached Check Detail Register) Agenda Item: 7b. ALL OTHER FINANCIAL CLAIMS $ 133,725.88 (See attached Check Detail Register) TOTAL AUTO DEDUCTIONS $ 99,124.74 TOTAL EXPENDITURES FOR APPROVAL $ 244,646.13 Auto Deductions / Electronic Fund Transfer / Other Disbursements Date Paid to Amount Net Payroll PR20 10/18/13 Payroll Taxes 12,677.48 10/18/13 Paychex Fee 274.29 10/22/13 PERA 8,385.64 10/22/13 Citi Street - 457 Deferred Comp 1,473.05 10/22/13 Citi Street - Health Care Saving 2,129.15 10/23/13 US Bank - H S A 1,272.66 10/22/13 MN Dept Rev -Fuel Tax License 25.00 10/21/13 Mn Dept Rev -Fuel Tax 25.65 10/31/13 Net Payroll PR21 37,253.01 11/1/13 Payroll Taxes 13,511.94 11/1/13 Paychex Fee 290.88 11/6/13 PERA 7,737.81 1116/13 Citi Street - 457 Deferred Comp 2,129.15 11/6/13 Citi Street - Health Care Saving 1,276.87 1117/13 US Bank - H S A 1,272.66 10/30/13 Chargeback /fees 11.00 10/31/13 Blue Cross Blue Shield 9,314.50 10/31/13 Chargeback /fees 64.00 Total 99,124.74 Total amount not reflected in Cash Balances Report $ (88,005.32) H: \City Hall Information\CITY GOVERNMEN- RCouncil, Commissions & Committees \Council Information \Council Claims \2013 Claims.xls CITY OF CORCORAN CASH BALANCE REPORT NOVEMBER 8, 2013 t Q� 11 ���� ✓+�. b A. r Y 61} ti 1 11} t x111 .r.,, }xSYttR:.l���L,. lfd;i�i� .. ,r ., ;: \, Fl { 41 btCK1M1 l a1)1 �t" b : �Q � Cash GENERAL FUND G 100 -10100 $195,969.01 - $549,170.05 RESERVES DONATION FUND G 201 -10100 $13,717.19 $25,071.39 POLICE DONATION FUND G 202 -10100 $1,601.15 $555.91 FIREARMS SAFETY G 204 -10100 - $87.79 - $980.73 DWI FORFEITURE FUND G 205 -10100 $12,411.18 $11,568.93 DRUG FORFEITURE FUND G 206 -10100 $1,168.62 $1,169.06 TRUCK SAFETY G 207 -10100 $5,575.12 $3,348.97 ASPHALT MAINTENANCE G 305 -10100 $71,453.56 $71,480.50 POLICE CAPITAL FUND G 308 -10100 $10,278.55 $36,837.89 D /S- EQUIPMENT CERTS G 309 -10100 - $24,538.52 - $69,088.42 CO. RD. 19 IMPROVEMENT G 310 -10100 - $2,333.60 $134,195.51 2012B PUBLIC WORKS BOND D/S G 311 -10100 $34,125.00 $0.00 TAX INCREMENT FINANCING G 401 -10100 $1,687,032.86 $1,531,995.60 INFRASTRUCTURE PLANNING G 402 -10100 - $62.48 - $768.33 FACILITY EXPANSION D/S G 407 -10100 - $13,341.00 - $15,693.30 PW CAPITAL FUND G 410 -10100 $4.32 $5.28 PUBLIC WORKS FACILITY G 411 -10100 $1,801,804.07 $3,931,256.65 PARK CAPITAL FUND - DEDICATION G 415 -10100 $340,915.42 $332,388.50 CAPITAL - EQUIPMENT CERTS G 416 -10100 $3,665.18 $73,450.77 SHANNON LANE G 417 -10100 $1,765.00 $1,639.89 ESCROW HOLDING FUND G 500 -10100 $117,927.99 $23,516.80 CIVIC ORGANIZATIONS G 501 -10100 $6,000.09 $6,000.09 WATER G 601 -10100 - $20,087.62 $0.00 SEWER G 602 -10100 - $12,635.29 $0.00 INVESTMENT CONTROL G 999 -10100 $4,787.60 $6,272.81 Total Cash 4,237,115.61 5,555,053.72 Farmers Savings Acct PARK CAPITAL FUND -MEMORIAL G 415 -10102 10,681.48 10,656.03 Change in Market Value GENERAL FUND G 100 -10105 (2,415.42) 6,168.30 Grand Total Cash 4,245,381.67 5,571,878.05 Due to Other Funds INFRASTRUCTURE PLANNING SHANNON LANE G 402 -20700 G 417 -20700 (177,632.76) (96,782.09) (176,992.76) (100,305.06) Total Due to Other Funds (274,414.85) (277,297.82) CORCORAN, MN 11/07/133:27 PM Page 1 *Check Detail Register© November 2013 Check Amt Invoice Comment ..01001 -`.tit i, .,,�s;L..flw.taa"'a'4"eP=-;1�.nk �,+mv,. i�nt ,., ,..,v �, ?- Si; 1, vt, �halda •1'��.1t"s�„�t�h�.S3�,e`"', X11" S.,. o9+ uzy�a+ ia?�' 1��` llti���., �. k? ��iU.. '. �\ i +4Sab`�. #:3kR.1wu`Tli��'ui?�.;1 10100 Farmers State Bank 110113 LEGAL , E 100- 41600 -300 Professional Srvs (GENERAL) Paid Chk# 021256 r 11/14/2013 ASSURANT EMPLOYEE BENEFITS LEGAL - TOOMEY E 602 - 49450 -304 Legal Fees E 100 - 42100 -131 Employer Paid Health $162.78 110113 Insurance Premium E 100 -41300 -131 Employer Paid Health ($1.27) 110113 Insurance Premium E 100 - 41400 -131 Employer Paid Health $37.08 110113 Insurance Premium E 100- 42102 -131 Employer Paid Health $13.40 110113 Insurance Premium E 100 -43100 -131 Employer Paid Health $87.41 110113 Insurance Premium E 100 - 41920 -131 Employer Paid Health $14.18 110113 INSURANCE PREMIUM Total ASSURANT EMPLOYEE BENEFITS $313.58 -a' I'd Chk# 021257 . 11%14/2013 BECKER ARENA PRODUCTS INC E 100 - 43100 -220 Repair /Maint Supply (GENERAL) E 100 - 45200 -221 Maintenance Projects $3,072.66 95979 POLY Total BECKER ARENA PRODUCTS INC' $3,072.66 - . .. -.. -.. .... ,,..W... Paid Chk# 021258 11%14!2013 BURNS RYAN .- , .-... . __ - ,. .. >..,..,,.,. - . .._.,.. ...-.. ._. _ E201-42100-210 Operating Supplies (GENERAL) $131.06 102513 COMMAND POST SUPPLIES E 100- 42100 -200 Office Supplies (GENERAL) $75.68 110613 SUPPLIES Total BURNS RYAN $206.74 Paid Chk# 021259 11/14/2013 CARSON, CLELLAND & SCHREDER E 601- 49400 -304 Legal Fees $79134 110113 LEGAL , E 100- 41600 -300 Professional Srvs (GENERAL) $70.00 110113 LEGAL - TOOMEY E 602 - 49450 -304 Legal Fees $793.33 110113 LEGAL G 500 -20319 Meadow Creek Estates 2nd Addn $233.33 110113 LEGAL E 100 - 42100 -304 Legal Fees $2,498.67 110113 CRIMINAL -LEGAL E 100- 41600 -300 Professional Srvs (GENERAL) $2,176.03 110113 CIVIL -LEGAL G 500 -20321 LENNAR- RAVINIA $233.33110113 LEGAL Total CARSON, CLELLAND & SCHREDER $6,798.03 d .. ,,. d .. Paid Chk# 021260 � 1�1�/14/2013 CENTERPOINTENERGY HOUSTON '- E 100- 43100 -380 Utility & Services (GENERAL) $48.38 103113 NATURAL GAS 9100 Total CENTERPOINT ENERGY HOUSTON $48.38 - „- . , Paid Chk# 021261 ” 1 1 /1 412 01 3 CENTRAL HYDRAULICS INC E 100 - 43100 -220 Repair /Maint Supply (GENERAL) $377.27 27733 HYDRAULIC COUPLER Total CENTRAL HYDRAULICS INC $377.27 ,., ... ,. .. - 1 ,.. 1/ N Paid Chk# 021262 14%2013 CETURY LINK - . .. -.. -.. .... �..,. .. . _ . .. .... ... .... .... E 100 - 45200 -321 Telephone $54.31 10_2113 LAND LINE Total CENTURY LINK $54.31 _ ....... . ... -. ..,.. � ..... .. ........... .o,.. , ..�..... _..�.- -,._.. ... Paid Chk# 021263 11/14/2013 CHELSEACAYE E415-45200-300 Professional Srvs (GENERAL) $310.00__102913 MEMORIAL GARDEN FALL CLEANUP Total CHELSEA CAYE $310.00 Paid Chk# 021264 11/14/2013 CINTAS -470 E 100 - 42100 -223 Building Repair Supplies $3373 470311987 FLOOR MATS E 100 - 41941 -210 Operating Supplies (GENERAL) $158.51 470311988 City Hall Scraper Mat CORCORAN, MN 11/07/13 3:27 PM Page 2 *Check Detail Register© November 2013 Paid Chk# 021265 11/14/2013 CITYWIDE SERVICE R 100 - 42100 -34202 Police Reports /Fees $161.64 CPD 13006587 TOWING FEE Total CITYWIDE SERVICE $161.64 Paid Chk# 021266 11/14/2013 COMCAST- 902943336 E 100 - 43100 -321 Telephone $117.46 27033983 LAND LINE E 100 - 42100 -321 Telephone $117.46 27033983 LAND LINE E 100- 41941 -321 Telephone $117.46 27033983 LAND LINE Total COMCAST- 902943336 $352.38 Paid Chk# 021267 f1 /14!2013 ECM PUBLISHERS"INC E 100 - 41941 -352 General Notices and Pub Info $59.94 33511 Check Amt Invoice Comment $77.94 38035 IDS 883 13 -023 E 100 - 43100 -417 Uniforms $92.24 470311989 PW Uniforms E 100- 42100 -223 Building Repair Supplies $33.73 470315246 FLOOR MATS E 100- 41941 -210 Operating Supplies (GENERAL) $49.55 470315247 City Hall Scraper Mat E 100 - 43100 -210 Operating Supplies (GENERAL) $32.49 470315248 PW Towels E 100- 43100 -417 Uniforms $92.24 470315249 PW Uniforms E 100 - 42100 -223 Building Repair Supplies $33.73 470318388 FLOOR MATS E 100 - 41941 -210 Operating Supplies (GENERAL) $49.55 470318389 City Hall Scraper Mat E 100 - 43100 -417 Uniforms $92.24 4_70318390 PW Uniforms Total CINTAS - 470 $668.01 Paid Chk# 021265 11/14/2013 CITYWIDE SERVICE R 100 - 42100 -34202 Police Reports /Fees $161.64 CPD 13006587 TOWING FEE Total CITYWIDE SERVICE $161.64 Paid Chk# 021266 11/14/2013 COMCAST- 902943336 E 100 - 43100 -321 Telephone $117.46 27033983 LAND LINE E 100 - 42100 -321 Telephone $117.46 27033983 LAND LINE E 100- 41941 -321 Telephone $117.46 27033983 LAND LINE Total COMCAST- 902943336 $352.38 Paid Chk# 021267 f1 /14!2013 ECM PUBLISHERS"INC E 100 - 41941 -352 General Notices and Pub Info $59.94 33511 MEADOW CREEK 13 -020 E 100 - 41941 -352 General Notices and Pub Info $77.94 38035 IDS 883 13 -023 E 100 - 41941 -352 General Notices and Pub Info $41.98 40542 DELINQUENT FEES Total ECM PUBLISHERS INC $179,86 .,,.ter ,.�,..-„ ...,.,,.4i . .,..��.,. .w._ ._..., .... .,. „..m- .... _. _.»,- .... ... -.., „�-- ..,,�,_ ....._ ..... ...... .. .. Paid Chk# 021268 11/14/2013 GALL S INCORPORATED E 100 - 42100 -210 Operating Supplies (GENERAL) __$99.50 1178312 STOP -SLOW PADDLE Total GALL S INCORPORATED $99.50 iH�� .- ...w. . ,. „.....a,. .. - -... -, ...,...._ .... ..... ... ..a.,. ._..,,. -.... Paid Chk# 021269 11/14%2013 GORMLEY,�SEAtJ - E 100 - 42100 -304 Legal Fees $150.00 1_0.2913 FOP LDF Total GORMLEY, SEAN $150.00 ... ., .. .., -. ,.. -..., ,. .. -,.. - .. ...... _ -.... _ .. -.. .. -_ . ._,. ..- .. Paid Chk# 021270 11/14/2013 GRAINGER E 100 - 41941 -400 Repairs & Maint Cont (GENERAL ($71.82) 9278278792 SUPPLIES E 100 - 41941 -400 Repairs & Maint Cont (GENERAL $74.33 9278621199 SUPPLIES E 100 - 41941 -400 Repairs & Maint Cont (GENERAL _ $48.48 9_278621207 SUPPLIES Total GRAINGER $50 _ 99 ., -..,.. ......... .., .,...�. .. ,..._ ._ ., -M -_. .r .., ..,- ,..,m,m .._,. .�- ........ Paid Chk# 021271 11/14/2013 GREYSTONE CONSTRUCTION CO W E 411- 43100 -520 Buildings and Structures $9,678.00 24087 MOVE SALT STORAGE SHED Total GREYSTONE CONSTRUCTION CO $9,678.00 Paid Chk# 021 -272 11l14I2013 HANSONSILO COMPANY � ” ° "' °" ° E 411 - 43100 -520 Buildings and Structures $7,500.00 821 MOVE SALT SHED Total HANSON SILO COMPANY $7,500.00 Paid Chk# 021273 11/14/2013 -HENN CO SHERIFF -MC129 CORCORAN, MN 11/07/13 3:27 PM Page 3 *Check Detail Register© November 2013 E 100 - 42100 -301 Prisoner $252.27 1000035344 BOOKING FEE E 100 - 42100 -301 Prisoner $771.00 1000035916 BOOKING FEES E 100- 42100 -323 Radio Units $48.09 1000036111 HSCO CAD E 100 - 42100 -301 Prisoner $13831 1000036140 BOOKING FEES E 100 - 42100 -301 Prisoner ($75.00) OA -460 CREDIT Total HENN COSHERIFF -MC129 $1,134.67 Paid Chk# 021274 11/14/2013 HENN CO TAXPAYER SERVICES E 100- 41941 -210 Operating Supplies (GENERAL) $35.00 2013 -62 LABELS 13 -023 Total HENN CO TAXPAYER SERVICES $35.00 Paid Chk# 021275 11/14/2013 HOCHSTETLER, DUSTIN E201-42100-210 Operating Supplies (GENERAL) $106.44 110513 RESERVE EQUIPMENT Total HOCHSTETLER, DUSTIN $10644 Paid Chk# 021276 11/14/2013 HOLIDAY STATION STORES E 100 - 42100 -220 Repair /Maint Supply (GENERAL) $53.64 3401111310 PRE PAID CAR WASH Total HOLIDAY STATION STORES $53.64 ...... ._ ..... ,�..�. ., ICMA , ..- _ .. ... .... ...... _ .,.,. ,,..,..,..,. -. .._,.. .... ,.......,, ,... w........, ,„ „,� -M. ...- .._......., _.. Paid Chk# 021277 11/1472013 � E 100 - 41300 -433 Dues and Memberships $720.00 MARTENS ANNUAL DUES (2014) Total ICMA $720.00 ------ ...- _. Paid Chk# 021278 11!14/2013 IDENTISYS INC E 201 - 42100 -580 Other Equipment $847.47 187373 ID SOFTWARE Total IDENTISYS ING $847.47 �.., -._., Nr. .. , .,.�- .. .m., .- .,- ,.�.... .- ...,.._ ...,... -,_._ .,- „,_ ........ ... .. .... .. _. .. -- Paid Chk# 021279 11/14/2013 JOHN DEERE LANDSCAPES E 100 - 43100 -210 Operating Supplies (GENERAL) $10.39 66559663 PARTS Total JOHN DEERE LANDSCAPES $10.39 Paid Chk# 021280 11!1412013 KEIFFER, JOHN E 100 - 42100 -209 Police Reserves $17.89 103013 RESERVE UNIFORM Total KEIFFER, JOHN $17.89 Paid Chk# 021287 11/14/2013 KOTHRADE SEWER &WATER E 100- 41941 -400 Repairs & Maint Cent (GENERAL _$425.00 14830K SEPTIC SERVICE Total KOTHRADE SEWER & WATER $425.00 ...... .... .„m ,..,.w . , _ ., Paid Chk# 0-2-1-2-8-2--1 1114!2013 LAKES GAS COMPANY E 100 - 45200 -210 Operating Supplies (GENERAL) ($78.85) 238659C FUEL E 100 - 43100 -380 Utility & Services (GENERAL) $397.71 238717 FUEL Total LAKES GAS COMPANY $318.86 .. . ”" _ -.._.. - 1-1— 11-1111111111111111111 1-1111-1111111111111.111 _. . - Peid Chk# 021283 11/14/2013 LANG EQUIPMENT °" 1°" G 500 -20297 Lane $356.25 12 -021 ESCROW REFUND Total LAND EQUIPMENT $356.25 Paid Chk# 021284 11!14/2013 LEAGUE OF MINNESOTA CITIES CORCORAN, MN 11/07/133:27 PM Page 4 *Check Detail Register© November 2013 Comment .. .. .... .. .... .. .. ...w ,,..., ,., ., ,.. w,..w w .xvyaa, v,,.xwac w4aawawwta'.,.nn ; ttia.'tWa E 100-41300-208 Training and Instruction $40,00 192786 REGIONAL MEETINGS Total LEAGUE OF MINNESOTA CITIES $40.00 Paid Chk# 021285 - �11/74I2013 MARTENS BRAD E 100 - 41300 -210 Operating Supplies (GENERAL) $71.76 0913 MILEAGE REIMBURSEMENT G 100 -21709 Dependent Care FSA Withhold $660.00 0913 DEPENDENT CARE REIMBURSEMENT E 100 - 41300 -210 Operating Supplies (GENERAL) $50.00 0913 CELL PHONE REIMBURSEMENT Total MARTENS BRAD $781,76 Pa' 286 11%1412013 MENARDS MAPLE GROVE E 100 - 41941 -210 Operating Supplies (GENERAL) $23.99 26144 SUPPLIES E 204 - 42100 -210 Operating Supplies (GENERAL) $1629 26304 SUPPLIES E 100 - 43100 -210 Operating Supplies (GENERAL) $68.86 26430 SUPPLIES E 100 - 43100 -210 Operating Supplies (GENERAL) $79.13 27089 SUPPLIES Total MENARDS MAPLE GROVE $188.27 $88.36 914445 .-:ak _, .. .,i.- ..a- .. ..... _ . , - .. ..__. ...- a..._.... ,. .� _ ......_ - _ ...._ Paid Chk# 021287 11%1412013 MILLER CHEVROLET E100-43100-220 Repair /Maint Supply (GENERAL) _$308.73118299 PARTS Total MILLER CHEVROLET $308.73 Paid 6hk# 02... -.. .4/., 2013 M .. 1288 11/1INI BIFF, LLC E 100 - 45200 -210 Operating Supplies (GENERAL) $194.28__60549 Portable Siffs -City Park West Total MINI BIFF, LLC $194.28 Paid Chk# 021289 .11%14/2013 MN_CITY /COUNTY MGMT ASSOC " E 100 - 41300 -433 Dues and Memberships $108.00 MARTENS ANNUAL DUES Total MN CITY /COUNTY MGMT ASSOC $108.00 Paid Chk# 0212. .., 290 1 -11 _ /14/2013 MN FOP LDP E 100- 42100 -304 Legal Fees $150.00 HAMILTON 20 FOP LDF HAMILTON Total MN FOP LDP $150.00 -.�._i . -.-.- Paid Ch k# 021291 � 11/14/2013 M SIGN CO INC . ,.w „, „„.._ ,..... -�. .�.m.M„._ .. .. , . ... .... .......�.. .-, __ _._. ..._ E 100 - 43100 -226 Sign Repair Materials $551.05 179157 CLEARANCE MARKER Total M -R SIGN CO INC $551.05 Paid Chk# 027i92 11/14/2013 NAPA AUTO PARTS - CORCORAN - ...... .. E 100 - 43100 -210 Operating Supplies (GENERAL) $88.36 914445 SUPPLIES E 100- 43100 -210 Operating Supplies (GENERAL) $104.61 915098 SUPPLIES E 100 - 43100 -210 Operating Supplies (GENERAL) $18.16 917358 SUPPLIES E 100 - 42100 -220 Repair /Maint Supply (GENERAL) $2.66 918745 SUPPLIES E 100 - 43100 -210 Operating Supplies (GENERAL) $11.22 918986 SUPPLIES E 100 - 43100 -210 Operating Supplies (GENERAL) $64.06 919459 SUPPLIES Total NAPA AUTO PARTS - CORCORAN $289.07 Paid Chk # 021293 11/14/2013 NORTH MEMORIAL EMS EDUCATION E 100 - 42100 -208 Training and Instruction $75.00 PSA605 FIRST RESPONDER REFRESHER X 3 Total NORTH MEMORIAL EMS EDUCATION $75.00 CORCORAN, MN 11/07/133:27 PM Page 5 *Check Detail Register© November 2013 ..ir.� ����„„ryry��� Check mAmmt Invoice Comment �e a,{N Si Jyy, U1U4Ch'Sr�iA'Ci%}iw .t'.'ti'ry}aaS iv,UVa' t(..V Ut6uY 1R V J.,trlt Jl v?+3�n i. r'� iSr,:i nlNfuu A>?i^Yhl`tlrrb M1d?W`+Ui .� . .tit lY,n1 1'? ?iru \1�iV�.��`A't +U `,i^A'N�V t{i1�1�11.N '4;SV?.2iY,a1iW `::ii,:u,:s0.wUlW't:§n\ \�1 fir: b'"y��Y,- .nae..:bv.i U +�1 .' Paid Chk# 021294 11/14/2013 NORTHLAND TRUST SERVICES E 309 - 47000 -600 Debt Sry Principal (GENERAL) $60,000.00 2008A 1213 2008A BOND PAYMENT E 309 - 47000 -610 Interest $8,380.50 2008A 1213 2008A BOND INTREST Total NORTHLAND TRUST SERVICES $68,380.50 ......... ... .... —,.,— ._..., ---- ,., _ -.m --------- .�., ....,...�- _ ... -..-M Paid Chk# 021295 11/14/2013 OFFICE DEPOT E 100- 41941 -200 Office Supplies (GENERAL) $75.54 679064029001 SUPPLIES E 100 - 41941 -200 Office Supplies (GENERAL) $27.42 679064646001 SUPPLIES E 100 - 41941 -200 Office Supplies (GENERAL) $9.93 679064647001 SUPPLIES Total OFFICE DEPOT $112.89 Paid Chk# 021296 11/14/2013 PAUL EMMERICH CONSTRUCTION G 500 -20306 Paul Emmerich Const $6,000.00 12 -208 ESCROW REFUND Total PAUL EMMERICH CONSTRUCTION $6,000.00 . .., .,.�.., .m....,......, ..w,.,.. ,., .a.. ..�. ,- ...,�._..,,. ,. .m., ..._.....,',, .,.., -- .,._,.....,.. -. �. ._._ Paid Chk# 021297 11/14/2013 RANDYS SANITATION E 100 - 43100 -210 Operating Supplies (GENERAL) $147.59 11031311 PUBLIC WORKS GARBAGE E 100 - 45200 -380 Utility & Services (GENERAL) $179.80 110391311 PARKS GARBAGE E 100 - 43232 -300 Professional Srvs (GENERAL) $5,493.05 12803511311 MONTHLY RECYCLING E 100 - 41941 -380 Utility & Services (GENERAL) $191.69 12803511311 CITY HALL GARBAGE E 411- 43100 -210 Operating Supplies (GENERAL) $269.00 1841628 CONSTRUCTION WASTE E 411- 43100 -210 Operating Supplies (GENERAL) $269.00 1862480 CONSTRUCTION WASTE E 411 - 43100 -210 Operating Supplies (GENERAL) $320.00 1869126 PUBLIC WORKS GARBAGE T t I RANDYS SANITATION o a $6,870.13 Paid Chk# 021298 11/14%2013 -ROLE ERICKSON ENTERPRISES INC E 100 - 41550 -210 Operating Supplies (GENERAL) $81.72 102813 FORMS AND SUPPLIES E 100 - 41550 -300 Professional Srvs (GENERAL) $4,413.19 102813 MONTHLY ASSESSING FEE Total ROLF ERICKSON ENTERPRISES INC $4,494.91 ..,..,.,_,a.. ..- ,. ,. .. ,..... -_,.- ...,_., - ..._ Paid Chk# 021299 11/14%2013 SCHARBER &SONS - �-- ��� -�- � -� E 100 - 43100 -210 Operating Supplies (GENERAL) $222.49 P30654 PARTS E 100 - 43100 -210 Operating Supplies (GENERAL) $25.41 P30994 PARTS E 100 - 43100 -210 Operating Supplies (GENERAL) $_136.73 P30995 PARTS Total SCHARBER & SONS $384.63 Paid Chk# 021300�A��11/14/2013 SPRINT E 100 - 43100 -321 Telephone $226.67 391283315143 CELL SERVICE E 100- 42100 -321 Telephone $265.93 3.9.1283315143 CELL SERVICE Total SPRINT $492.60 ,,....�,. Paid Chk# 021301 .��.,,.l. � ,...�.,.,, _ . -..�.. ...., 11/14/2013 TEAMSTER LOCAL 320 �.� , ... ,.- ._.,. -._.,_ , .�.,,.._.- - .,- ...w... w.... . ,....._ .. G 100 -21707 Union Dues $286.20 1113 NOV 2013 UNION DUES/TLDF Total TEAMSTER LOCAL 320 $286.20 ,,..,..,. ...,- Paid Chk# 021302 1- 1-1 —.. ,,,,,,, ,,,, ,,,, ,a,,,,,1- - ., 11/14/2013 TEGRETE - ,......,.- . - ... .,a.. -.... .... _.__ _,.._.. _.. ,,._._,- .... -.-. . ........... E 100 - 41941 -400 Repairs & Maint Cont (GENERAL $380.48 43381 MONTHLY CITY HALL CLEANING Total TEGRETE $380.48 CORCORAN, MN 11/07/133:27 PM Page 6 *Check Detail Register© November 2013 Check Amt Invoice Comment Paid Chk# 021303 11/14/2013 TOWMASTER ` �a` �." �. ?n�*`, x5la�tn1 ;�61.�s�fi+�1ti,tti�lrsuw:GS E 100 - 43100 -210 Operating Supplies (GENERAL) $44.30 352652 PARTS Total TOWMASTER $44.30 Paid Cl 021304 11/14/2013 UNIVERSITY OF MINNESOTA E 100 - 41400 -208 Training and Instruction _$500.00 1304215 BUILDING OFFICIAL INSTITUTE Total UNIVERSITY OF MINNESOTA $500.00 ,.. ...W -., ...,.,..,, FIN ,,,..,. ., m . ....... ....... .,.,.- ...._. .._. ,. _..,_., ..- ......., _. ._- Paid Chk# 021305 11/14/2013 US BANKCORP�EQUIPMENT ANCE�� E 100 - 42100 -200 Office Supplies (GENERAL) $12_3.56 240105767 COPIER 'otal US BANKCORP EQUIPMENT FINANCE $123.56 Pa F Chk #- 0136 nP11/1 42013 ..VERIZON W-,�, ., ,..... . _,. ,.m - 11 11 1-1 1 ..1. m_.._ ...,__.. _ u... _. -.11, E 100 - 42100 -321 Telephone $52.72 9713210976 AIR CARDS MCC Total VERIZON WIRELESS $52.72 .... ....,,.e n,�,. Paid Chk# 021307 en .. ........ . .. .. �.... .... . 11/14/2013 WENCK ASSOCIATES, INC. , ..,._..,_., . _..., �.._.- .- .,�.... -�. ,..- .....,,., ,,..._....._...w. E 100 - 43170 -300 Professional Srvs (GENERAL) $120.00 1304838 GENERAL E 100 - 43170 -300 Professional Srvs (GENERAL) $242.00 1304838 MEETINGS /ADMIN E 100 - 43170 -300 Professional Srvs (GENERAL) $240.00 1304838 STORMWATER/WCA E 100 - 43170 -300 Professional Sivs (GENERAL) $150.00 1304838 MUNI STATE AID E 100 - 43170 -300 Professional Srvs (GENERAL) $2,386.50 1304838 MNDOT STATE AID E 100- 43170 -300 Professional Srvs (GENERAL) $603.00 1304838 PAVEMENT MANAGEMENT /CIP E 100 - 43170 -300 Professional Srvs (GENERAL) $404.30 1304838 SCCHENDEL G 500 -20322 ROCKFORD ISD 883 $617.10 1304838 ENGINEERING E 401 - 41900 -300 Professional Srvs (GENERAL) $6,055.18 1304839 SWUP PLANNING E 411- 43100 -303 Engineering Fees $1,957.00 1304841 PERM ITING /SURVEY G 500 -20300 Lennar Family of Builders $4,355.50 1304843 ENGINEERING E 602- 49450 -303 Engineering Fees $1,676.82 1304844 GENERAL E 601 - 49400 -303 Engineering Fees $1,676.82 1304844 GENERAL Total WENCK ASSOCIATES, INC. $20,484.22 Paid Chk# 021308 11/14/2013 WILLMAR WATER &SPAS - E 100 - 41941 -210 Operating Supplies (GENERAL) $7_3.40 11.0113 OFFICE WATER Total WILLMAR WATER & SPAS $73.40 Paid Chk# 021309 11/14/2013 ZIEGLER INC E100-43100-210 Operating Supplies (GENERAL) $107.73 PC_ 120054733 PARTS Total ZIEGLER INC $107.73 10100 Farmers State Bank $145,521.39 CORCORAN, MN 11/07/133:27 PM Page 7 *Check Detail Register© November 2013 Check Amt Invoice Comment iuvF.^ �' va�T1" Uw4t ';is�,P$7+3t+kii"�'fir.+tau`>t .,��,,, .uJ�,,.ua',L1Y,� ,?,,..ar r1/:` FiuS. uSWit" a�S�'°. �li:,` i", 7V, Lht., �. k' 4\ L14:,;..Si3"ad31s;`111�C�iiat, Fund Summary 10100 Farmers State Bank 100 GENERAL FUND $32,945.63 201 RESERVES DONATION FUND $1,084.97 204 FIREARMS SAFETY $16.29 309 D /S- EQUIPMENT CERTS $68,380.50 401 TAX INCREMENT FINANCING $6,055.18 411 PUBLIC WORKS FACILITY $19,99100 415 PARK CAPITAL FUND $310.00 500 ESCROW HOLDING FUND $11,795.51 601 WATER $2,470.16 602 SEWER $2,470.15 $145,521.39 City of Corcoran Consultant Summary 11/14/2013 Name Invoice Date Check # Amount Due Carson, Clelland & Schreder 11/01/13 21259 6,798.03 Rolf Erickson Enterprises 10/28/13 21298 4,494.91 Wenck Associates 11/07/13 21307 20,484.22 Total 31,777.16 H: \City Hall Information \CITY GOVERNMENT \Council, Commissions & Committees \Council Information \Council Claims\2013 Claims.xls CARSON, CLELLAND & SCHREDER Attorneys at Law 6300 SHINGLE CREEK PARKWAY STE 305 MINNEAPOLIS, MN 55430 -2190 (763)- 561 -2800 I.n ll OTMOMW41193 CITY OF CORCORAN 8200 CO RD 116 CORCORAN, MN 55340 Professional Services Amount 9/26/2013 Prepare for meeting, review of sewer and water /TIF issues and Mobile Hope file 280.00 Attend meeting 350.00 10/9/2013 Review agenda and documents; correspondence to Brad 140.00 10/10/2013 Review Ryan title file and prepare documents for Jeanie, prepare for meeting and review of 210.00 Toomey file for closed session Attend meeting 373.33 10/24/2013 Prepare for meeting; review of agenda; conference with Kendra Lindahl 280.00 Attend meeting 326.67 10/28/2013 Review information from League of Minnesota Cities regarding Krepps 93.33 SUBTOTAL: [ 2,053.33] .Ess Initial (Land) Registration 10/28/2013 Review information from Kendra Lindahl; and correspondence to Kendra regarding recording 70.00 of Warranty Deed SUBTOTAL: [ 70.00] .Lennar 9/25/2013 Lennar: review of Developer's Agreement template from Kendra and conference with 93.33 Kendra; conference with Brad 9/26/2013 Lennar: review file and send Kendra a Master PUD format and financial exhibit 140.00 SUBTOTAL: [ 233.33] .Meadow Creek Estates 10/22/2013 Review documents from Kendra and Attorney McLeod and conference with McLeod 233.33 CITY OF CORCORAN Page Amount SUBTOTAL: [ 233.331 .Sewer and Water 9/24/2013 Staff meeting and revise ordinance; send to Brad for council meeting 420.00 10/16/2013 Review of notes from Kent and prepare for meeting with Brad on 10/17/13 140.00 10/17/2013 Meet with Brad and review sewer and water ordinance; review policy; revise ordinance; send 700.00 to Brad 10/18/2013 Revisions to ordinance per note from Brad and send 210.00 10121/2013 Conference with Attorney Barnard regarding Schommer taxes 46.67 10/28/2013 Review correspondence from Kent and Brad, correspondence to Kent regarding 429 70.00 potential (trunk costs) SUBTOTAL: [ 1,586.67] .Toomey /19400 Ctv. Rd. 10 10/11/2013 Review documents; amend and conference with Attorney Trautmann 70.00 SUBTOTAL: [ 70.00] Criminal 9/20/2013 Review and approve complaints 31.67 9/24/2013 Attend Arraignment, Pretrial calendar 47.50 9/25/2013 Attend Arraignment, Pretrial and In Custody calendar 47.50 9/27/2013 Correspondence with defendants, defense attorneys and witnesses; review discovery; note 47.50 files and draft expungement objection letters 9130/2013 Correspondence with defense attorneys, officers and witnesses; review discovery, prepare 47.50 disposition letter; review files; correspondence to victims and instructions to legal assistant; select witnesses for jury trials and note files 10/1/2013 Prepare for 10/2/13 calendar; review and note files; instructions to legal assistant 2175 10/2/2013 Attend Arraignment and Pretrial calendar 47.50 10/3/2013 Review voice mails and prepare disposition letter; review files, correspondence to victims 47.50 and instructions to legal assistant regarding 10/2/13 calendar; select witnesses; order videos, send out restitution affidavits 10/4/2013 Correspondence with defense attorneys, defendants and Court Administration, review 47.50 discovery, jury trial preparation; identify witnesses; prepare disposition letter; review files; correspondence to victims and instructions to legal assistant 10/7/2013 Correspondence with defense attorney and Attorney General, defendants, witnesses; review 47.50 discovery and note files; review files in preparation for 10/8/13 Arraignment and Pretrial calendar 10/8/2013 Attend Arraignment, Pretrial, In Custody and Court Trials calendar 71.25 10/9/2013 Prepare for and attendance at Arraignment, Pretrial and In Custody calendar 47.50 10/10/2013 Review discovery ; review correspondence with defense attorneys; note files; preparation of 71.25 disposition letter; review files; correspondence to victims and instructions to legal assistant, select witnesses for jury trials Review voice mails regarding criminal files and select witnesses for upcoming appearances 47.50 10/11/2013 Correspondence with defense attorneys, defendants, Court Administration and witnesses, 47.50 review discovery; motion documents; review motion documents, note offers; note files and identified witnesses for jury trials CITY OF CORCORAN Page 3 Amount 10/14/2013 Prepare for 10/15/13 calendar; review and note files, instructions to legal assistant 15.83 10/15/2013 Attend Arraignment and Pretrial calendar 47.50 10/16/2013 Prepare for and attendance at Arraignment, Pretrial and Probation Violation calendar 95.00 Correspondence with defense attorneys and victims; review motion documents, review 31.67 discovery; correspondence with defendants; review and prioritize detainer requests and note files Correspondence with defense attorneys, defendants, review discovery; jury trial preparation; 47.50 review motion documents; draft reply brief, note files and instructions to legal assistant 10/17/2013 Correspondence with defense attorneys, defendants and witnesses; jury trial preparation; 71.25 review and note files, review motion documents and draft responsive brief 10/18/2013 Review motion documents; review briefs; draft responsive brief; review discovery and note 63.33 files 10/21/2013 Correspondence with defense attorneys, defendants; review discovery; review supplemental 47.50 reports; prepare charging decline letters, review motion documents; draft responsive brief, note files Review discovery, motions and orders, correspondence with defense attorneys, victims and 47.50 Court Administration; note files; review files in preparation for 10/22/13 Arraignment and Pretrial calendar 10/22/2013 Preparation of 10116/13 disposition letter, review files; telephone call and correspondence to 47.50 victims and instructions to legal assistant Attend Arraignment, Pretrial, Court Trials and In Custody calendar 95.00 Prepare disposition letter; review files, correspondence to victims and instructions to legal 15.83 assistant Attend Brookdale workgroup meeting 31.67 Prepare for 10/23/13 calendar, review and note files 31.67 10/23/2013 Review orders; review discovery; correspondence with probation officer and defense 31.67 attorneys, correspondence with defendants and note files Attend Arraignment and Pretrial calendar 63.33 10/25/2013 Review motion documents; review discovery; review criminal histories, correspondence with 47.50 defense attorneys; disposition letter; review files; correspondence to victims and instructions to legal assistant; select witnesses for upcoming jury trials 10128/2013 Prepare 10/23/13 disposition letter; review files, correspondence to victims and instructions 47.50 to legal assistant Open criminal files, preparation of criminal complaints; preparation of cases for court 122.50 calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period Open criminal files, preparation of criminal complaints; preparation of cases for court 271.25 calendars, including court and jury trials, contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period Open criminal files, preparation of criminal complaints; preparation of cases for court 8.75 calendars, including court and jury trials, contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period Open criminal files, preparation of criminal complaints; preparation of cases for court 148.75 calendars, including court and jury trials, contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period SUBTOTAL: [ 2,150.42] CITY OF CORCORAN Page 4 Amount For professional services rendered $6,397.08 Client Expense Charges Civil Expenses Recording fees regarding Ryan Comp. 52.70 SUBTOTAL: ( 52.701 Criminal Expenses: Monthly support fee 14.43 Westlaw charges for August 333.82 SUBTOTAL: [ 348.25] Total Client Expense Charges $400.95 Total amount of this bill $6,798.03 Previous balance $5,062.80 10/18/2013 Payment - thank you ($5,062.80) Total payments and adjustments ($5,062.80) Balance due $6,798.03 I hereby declare under the penalties of perjury that the foregoing statement for legal services is just and correct and that no part thereof has been paid. Je y A. Carson, City Attorney STATEMENT 28- Oct -13 ROLF ERICKSON ENTERPRISES, INC. SOUTWEST ASSESSING P 0 BOX 47841 PLYMOUTH. MN 55447 CITY OF CORCORAN 8200 Co. Rd. 116 CORCORAN, MN 55340 OCTOBER 2013 ASSESSING FEE COUNTY DATA FEE $4,399.00 $14.19 HENNEPIN COUNTY COMMMERICAL DATA EXCHANGE $58.82 II•1411010 " BLUELINE MAP COPY $18.40 $4.50 TOTAL $4,494.91 - enC Engineers • Scientists Business Professionals November 6, 2013 Mr. Brad Martens City Administrator City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Dear Brad: Wenck Associates, Inc. 1800 Pioneer Creek Center P.O. Box 249 Maple Plain, MN 55359 -0249 (800) 472 -2232 (763) 479 -4200 Fax(763)479 -4242 wenckmp @wenck.com www.wenckcom Enclosed are our invoices for October 2013. Unbilled time for council meetings, travel, etc. totaled 82.8 hours last month and includes meeting time over an hour, travel time, mileage costs, and approximately 46 hours of work on the Maple Hill Community Center, as follows: Kent Torve 8.2 hours Susan Nelson 12.4 hours Audie Miller 25.3 hours Total 46 hours Bid opens on November 22 at 1:30 p.m. The major item for general engineering services was the MnDOT bridge site visit and coordination. The summary table on the next page separates city expenses from escrow amounts. More details about each line item can be found on individual invoices. If you have any questions as you review this letter or our invoices, please feel free to contact me. Sincerely, WENCK ASSOCIATES INC. Kent Torve, P. E. Principal T:\2294- Corcoran \Invoices and Budget Tracker etc \2013 \October 2013 \October2013 invoice cover1rue docx City of Corcoran October 2013 Invoices Invoice # Wenck project # Phase # Project name Amount Total 1304838 2294 -01 General Engineering Services 500 -01 General $120.00 500 -02 Council Meetings and Engineering Administrative $242.00 600 -01 Stormwater /WCA General Tasks $240.00 700 Municipal State Aid $150.00 700 -01 M n DOT State Aid $2,386.50 700 -05 Pavement Management and CIP $603.00 800 -14 Schendel Property $404.30 800 -15 Rockford Baseball Field See escrow SUBTOTAL $4,145.80 1304839 2294 -10 Sewer and Water Planning 10 Project Closeout $982.38 11 Easements and Utilities $151.00 14 MCES Forcemain Construction $1,408.50 17 Regional Development Engineering $3,513.30 SUBTOTAL 1304841 229413 Public Works Building 18 Construction Engineering & Permitting $121.00 20 2013 Construction Survey $1,836.00 SUBTOTAL $1,957.00 1304844 2294 -18 Southeast District Sewer and Water Project 100 Wetland Delineation and Application $39.04 200 Route Surveying and Draft Easements $1,338.10 300 Property Owner Coordination $912.00 400 Initial Construction Plan Engineering $1,064.50 SUBTOTAL $3,353.64 CITY PROJECTS TOTAL $1S,S11.62 Invoice # Wenck Phase # Project name (Escrow Number) project # Total 1304843 2294 -17 NA Lennar Development (500- 20030) $4,355.50 1304838 2294 -01 800 -15 Rockford Baseball Field (13 -023, 500- 20322) $617.10 ESCROW PROJECTS SUBTOTAL $4,972.60 OCTOBER 2013 TOTAL $20,484.22 T:Q 294 - Corcoran \Invokes antl ls0get Tracker etc013 \0otober 2013\October 20131molee covu lettezdocx y y enC k Engineers • Scientists Business Professionals Invoice (fr ' ck October 31, 2013 -.. — _. Invoice No: 1304838 wa0ckoneer creek c 1so6 voneercrcek cenkr P.D. Box 249 Maple Plain, MN 55359 -0299 (763) 4794200 City of Corcoran Fax (763) 4794242 email. xmu,6Nm� 8200 County Road 116 Corcoran, MN 55340 Project 2294 -01 Corcoran General Engineering Services Professional Services Through October 31, 2013 Phase 500 -01 General Professional Personnel Hours Rate Amount Nelson, Susan 2.00 60.00 120.00 Totals 2.00 120.00 Total Labor 120.00 Phase Total $120.00 ------------------- Phase 500 -02 -------------- ----------------' Council Meetings and Engineering Administrative Professional Personnel Hours Rate Amount Torve, Kent 2.00 121.00 242.00 Totals 2.00 242.00 Total Labor 242.00 Phase Total $242.00 ------------------- Phase 600 -01 ----------- Stormwater /WCA General Tasks -------- ------ -----' Professional Personnel Hours Rate Amount Nelson, Susan 4.00 60.00 240.00 Totals 4.00 240.00 Total Labor 240.00 Phase Total $240.00 ------------------- Phase 700 -- --- ------- MUNICIPAL STATE AID -- ------------ ----' Professional Personnel Hours Rate Amount Terhaar, Edward 1.00 150.00 150.00 Totals 1.00 150.00 Total Labor 150.00 Phase Total $150.00 --------------------- Phase 700 -01 ---------- MnDOT State Aid ---- -------- -- ----' INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 18% annum interest /finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Project 2294 -01 Corcoran General Engineering Services Invoice 1304838 Professional Personnel Hours Rate Amount Claridge, Dale 13.00 151.00 1,963.00 Torve, Kent 3.50 121.00 423.50 Totals 16.50 2,386.50 Total Labor 2,386.50 Phase Total $2,386.50 -- - - - - - - - - - - - Phase 700 -05 - - - - - - - - - - - - - - Pavement Management and CIP - - - - - - - - - - - - - - - - - - - Professional Personnel Hours Rate Amount Mattson, Kevin 2.50 96.00 240.00 Torve, Kent 3.00 121.00 363.00 Totals 5.50 603.00 Total Labor 603.00 Phase Total $603.00 -- - - - - - - - - - - - Phase 800 -14 - - - - - - - - - - - - - - Schendel Property - - - - - - - - - - - - - - - - - - - Professional Personnel Hours Rate Amount Libby, Heather 1.20 105.00 126.00 Torve, Kent 1.80 121.00 217.80 Vander Top, Vincent .50 121.00 60.50 Totals 3.50 404.30 Total Labor 404.30 Phase Total $404.30 --------------- Phase 800 -15 ----------- -------------------• Rockford Baseball Field Professional Personnel Hours Rate Amount Torve, Kent 5.10 121.00 617.10 Totals 5.10 617.10 Total Labor 61710 Phase Total $617.10 Total Invoice Amount $4,762.90 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 18% annum Page 2 interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Invoice October 31, 2013 Invoice No: 1304839 Brad Martens City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Project 2294 -10 Sewer and Water Planning Professional Services Through October 31 2013 Phase 10 PROJECT CLOSEOUT Professional Personnel Wenck Wmck A¢ tft, Inc, 1800 Aweer Creek Center PA. Box 249 Maple Plee, MN 55359 *249 {763) 479-4200 Fax (763) 479-4242 c-meik aomuntirg@wmd.mm Reimbursable Expenses Mileage - Reimbursable 18.08 Total Reimbursables 18.08 18.08 Phase Total $982.38 -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- Phase 11 EASEMENTS AND UTILITIES Professional Personnel Hours Rate Amount Claridge, Dale 10/28/2013 1.00 151.00 151.00 Processing of Schommer easements, document recording, communication Totals 1.00 151.00 Total Labor 151.00 Phase Total $151.00 -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- Phase 14 MCES Forcemain Construction Professional Personnel Boell, James Hours Rate Amount 10/30/2013 1.00 138.00 138.00 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 18% annum interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Hours Rate Amount Claridge, Dale 10/3/2013 .50 151.00 75.50 Followup with Rowdy on 5% retainage and status of payment Libby, Heather 10/30/2013 1.00 105.00 105.00 sewer discussions Louwagie, Shawn 10/29/2013 3.00 45.00 135.00 Inspecting sanitary manholes Schmidt, Rowdy 10/18/2013 1.50 92.00 138.00 field work Schmidt, Rowdy 10/29/2013 4.50 92.00 414.00 field work - inspect manholes Torve, Kent 10/30/2013 .80 121.00 96.80 Review of retainage and warranty Totals 11.30 964.30 Total Labor 964.30 Reimbursable Expenses Mileage - Reimbursable 18.08 Total Reimbursables 18.08 18.08 Phase Total $982.38 -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- Phase 11 EASEMENTS AND UTILITIES Professional Personnel Hours Rate Amount Claridge, Dale 10/28/2013 1.00 151.00 151.00 Processing of Schommer easements, document recording, communication Totals 1.00 151.00 Total Labor 151.00 Phase Total $151.00 -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- Phase 14 MCES Forcemain Construction Professional Personnel Boell, James Hours Rate Amount 10/30/2013 1.00 138.00 138.00 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 18% annum interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Project 2294 -10 Sewer and Water Planning Invoice 1304839 cad design Amount Boell, James 10/31/2013 1.00 138.00 138.00 cad design 250.00 Claridge, Dale 10/28/2013 1.00 151.00 151.00 Processing of Schommer easements, document recording, notify Wayne R. Claridge, Dale 10/29/2013 1.50 151.00 226.50 Communication with MCES contractor regarding Pull together background 250.00 material on lift station site and sanitary sewer connections Claridge, Dale 10/30/2013 2.50 151.00 377.50 Review files and pull together background informatin for lift station, 3.00 easements, etc. for MCES contractor 375.00 Claridge, Dale 10/31/2013 2.50 151.00 377.50 Pull together background material on lift station site for MCES contractor Totals 9.50 1,408.50 Total Labor 1,408.50 Phase Total $1,408.50 -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Phase 17 Regional Development Engineering Professional Personnel Total Invoice Amount $6,055.18 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 18% annum Page 2 interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Hours Rate Amount Gebhart, Brandon 10/29/2013 2.00 125.00 250.00 Tank Layout Gebhart, Brandon 10/30/2013 2.00 125.00 250.00 Tank Layout Gebhart, Brandon 10/31/2013 3.00 125.00 375.00 Tank Layout Madejcryk, Jeffrey 10/23/2013 2.50 114.00 285.00 Figures for Street Projects (Hunter, Jackie, Butterworth) Nelson, Susan 10/9/2013 .10 60.00 6.00 Filing Nelson, Susan 10/16/2013 .20 60.00 12.00 Filing Torve, Kent 10/3/2013 1.80 121.00 217.80 Buildable acre analysis and MG Contract comparison Torve, Kent 10/15/2013 5.50 121.00 665.50 Policies and ordinance, vers 7, meeting prep and followup Torve, Kent 10/16/2013 6.50 121.00 786.50 lennar development meetings with council, lennar and staff and followup Torve, Kent 10/23/2013 5.50 121.00 665.50 Neighborhood Retrofit utility costs Totals 29.10 3,513.30 Total Labor 3,513.30 Phase Total $3,513.30 Total Invoice Amount $6,055.18 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 18% annum Page 2 interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Invoice October 31, 2013 Invoice No: 1304841 Brad Martens City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Project 2294 -13 Public Works Building Professional Services Through October 31, 2013 Phase 18 CONSTRUCTION ENGINEERING & PERMITTING Professional Personnel Torve, Kent Totals z rr- wenck 7a=ates, Iw. 1800 Pbneer Omk temtr P.D. Box 249 Maple Plah, MN 55359 -0243 (763) 479 -4200 Fax (763) 4794242 e -mail: acc Wtka@nvmck.can Hours Rate Amount 1.00 121.00 121.00 1.00 121.00 Total Labor 121.00 Phase Total $121.00 -- — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — -- Phase 20 2013 CONSTRUCTION SURVEY Professional Personnel Quisberg, Jason Totals Total Labor Reimbursable Expenses Equipment Rental Field Supplies - Reimbursable Total Reimbursables Hours Rate Amount 12.00 137.00 1,644.00 12.00 1,644.00 1,644.00 120.00 72.00 192.00 192.00 Phase Total $1,836.00 Total Invoice Amount $1,957.00 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 18% annum interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Invoice October 31, 2013 Invoice No: 1304843 Brad Martens City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Project 2294 -17 Lennar Development Professional Services Through October 31, 2013 Professional Personnel Wenck Wenek Amwuks, Inc. 1806 nonwCreek Cenkr P.O. Bv[ 248 Maple %in, MN 5539MZO (763) 4794200 ray (763) 4794242 e-md: mco 15V@w k.= INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 18% annum interest /finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Hours Rate Amount Heckman, Micah 7.50 78.00 585.00 Madejczyk, Jeffrey 1.00 114.00 114.00 Terhaar, Edward 1.00 150.00 150.00 Torve, Kent 28.50 121.00 3,448.50 Ward, Jared .50 116.00 58.00 Totals 38.50 4,355.50 Totall-abor 4,355.50 Total Invoice Amount $4,355.50 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 18% annum interest /finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Invoice October 31, 2013 Invoice No: 1304844 Brad Martens City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Project 2294 -18 Southeast District Sewer and Water Project Professional Services Throuqh October 31. 2013 Wenck Wenck Assxatn, Inc. 180 PimeerCnsk Center P.O. Boa 249 Maple %n, MN 55359 -0249 Mal) 479-4200 Fax (763) 4794242 e -Hall: auoW"@TVmck,= Phase 100 Wetland Delineation and Application Reimbursable Expenses Report Supplies 39.04 Total Reimbursables 39.04 39.04 Phase Total $39.04 -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- Phase 200 Route Surveying and Draft Easements Professional Personnel -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- Phase 300 Property Owner Coordination Professional Personnel Hours Rate Amount Libby, Heather 3.50 105.00 367.50 Torve, Kent 4.50 121.00 544.50 Totals 8.00 912.00 Total Labor 912.00 Phase Total $912.00 -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- Phase 400 Initial Construction Plan Engineering Professional Personnel Hours Rate Amount Behrend, Barbara .50 60.00 30.00 Quisberg, Jason 6.50 137.00 890.50 Ward, Jared 3.60 116.00 417.60 Totals 10.60 1,338.10 Total Labor 1,338.10 Phase Total $1,338.10 -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- Phase 300 Property Owner Coordination Professional Personnel Hours Rate Amount Libby, Heather 3.50 105.00 367.50 Torve, Kent 4.50 121.00 544.50 Totals 8.00 912.00 Total Labor 912.00 Phase Total $912.00 -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- Phase 400 Initial Construction Plan Engineering Professional Personnel INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 18% annum interest/fnance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Hours Rate Amount Schroeher, Mark 3.00 96.00 288.00 Torve, Kent 4.50 121.00 544.50 Ward, Jared 2.00 116.00 232.00 Totals 9.50 1,064.50 Total Labor 1,064.50 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 18% annum interest/fnance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Project 2294 -18 Southeast District Sewer and Water Proje Invoice 1304844 Phase Total $1,064.50 Total Invoice Amount $3,353.64 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 18% annum Page 2 interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 STAFF REPORT Document No. 10a. Council Meeting: November 14, 2013 Prepared By: Brad Martens Topic: Public Works Facility Action Required: Update Summary: At the October 24, 2013 City Council meeting staff was directed to bring back information to the City Council regarding cash flow for the Public Works Facility. City Clerk Jeanie Heinecke and I have reviewed the funds available along with the timing of payments to be required for the construction of the facility. At this point it appears that the construction of the facility can cash flow until the City goes out for its normal Capital Improvement Plan bond in 2014. If additional funds are required prior to that time funds held with Northland Securities can be accessed extremely quickly. Financial /Budget: As reported at the October 24, 2013 City Council meeting it is estimated that an additional $300,000 will be required to complete the Public Works facility. Options: N/A Recommendation: N/A Council Action: Hear an update on the Public Works facility. Attachments: N/A STAFF REPORT Document No. 10b. Council Meeting: November 14, 2013 Prepared By: Brad Martens Topic: Sanitary Sewer and Water Services Action Required: Direction Summary: Discussion continues on the proposed policy and ordinance related to sanitary sewer and water services. Attached to this report is an updated draft of both documents containing comments from the October 24, 2013 City Council meeting. Also attached is a memo from City Engineer Kent Torve outlining costs to extend service to existing neighborhoods. Financial /Budget: The policy and ordinance outline requirements for properties within the City to pay availability fees and connection fees for the use of the sanitary sewer and water system. These fees offset the expenditures needed to develop and maintain the system. Revenues and expenditures for the system will be separate from the general fund and not be a part of the property taxes paid to the City. Options: 1. Comment on the proposed policy and ordinance related to sanitary sewer and water services. Recommendation: Comment on the proposed policy and ordinance related to sanitary sewer and water services. Council Action: Comment on the proposed policy and ordinance related to sanitary sewer and water services. Attachments: 1. Sanitary Sewer and Water Services Policy 2. Ordinance Regulating Public Sanitary Sewer and Water Within the City of Corcoran 3. October 23, 2013 Memo from Kent Torve — Preliminary Neighborhood Costs for Providing Sewer and Water City of Corcoran Sanitary Sewer and Water Services Policy I. Purpose and Need for Polkw. The purpose of this policy is to provide direction and guidance for the administrative implementation of Ordinance No. 2013 -277. Water Background The City of Corcoran offers municipal water for both domestic and fire flow purposes under a thirty (30) year contract for water service entered into on December 4, 2012 with the City of Maple Grove for the purchase of water to the southeast area of the City (see Exhibit A). The City projects that this southeast area of Corcoran will eventually contain approximately 6,300 Residential Equivalent Units (REU) connections with an ultimate average day water supply needs of 1.75 million gallons per day (MGD) with a peak demand of 5 MGD. The benefits to the City of Corcoran from obtaining water under contract from Maple Grove include: water is readily available; elimination of capital cost for production wells and towers; increased fire flow capability; treated water (iron /manganese removed); and reduced operating cost. The City purchases water from the City of Maple Grove under a wholesale concept where the City of Corcoran is responsible for maintaining its own distribution system, reading meters, sending bills and making repairs. Pursuant to state law, the City of Corcoran is required to maintain its' own conservation rate structure. Sanitary Sewer Background The City of Corcoran has installed a sanitary sewer system to provide service to its residents and' Formatted: Space After: 1.2 line businesses in the limited southeast area of Corcoran that is also served with municipal water. The City maintains its system of sanitary sewer system pipes; these sewer pipes connect to regional interceptor sewers that the Metropolitan Council owns and maintains. The Metropolitan Council Environmental Services (MCES), a division of the Metropolitan Council, has a 2030 Water Resources Management Policy Plan that includes conveyance of 0.6 MGD to the City of Corcoran's southeast area. DRAFT 12 Page 1 II. Definition of Fees and Charges The City defines the following charges and fees for water and sanitary sewer as guided by this Policy: Water • Trunk Line Availability Charge (TLAC) • City Water Connection Charge • Maple Grove Connection Charge • Special Assessment Charge for Lateral System • Usage Fee Sanitary Sewer • Trunk Line Availability Charge (TLAC) • City Sanitary Sewer Connection Charge • MCES Sewer Availability Charge (SAC) • Special Assessment Charge for Lateral System • Usage Fee City Connection Charge. Connection charges will be paid by building or property owner to the City to cover the cost of physical connection and administrative and operations costs of the City utility. The charge will be assigned when a building permit is issued for either a new primary structure, or when a connection permit is issued for an existing building connecting to the City's water or sanitary sewer system for the first time. A separate connection charge will be collected for water and sanitary sewer. Maple Grove Connection Charge. In addition to the City Connection Charge collected for connection to the City's water system, the City will collect a separate Maple Grove Connection Charge. This additional connection charge will cover the payment that the City is contractually required to make to the City of Maple Grove when a property connects to the water system. The charge will be assigned when a building permit is issued for either a new building or a remodeling, or when a connection permit is issued for an existing building connecting to the City's water or sanitary sewer system for the first time. MCES Sewer Availability Charge (SAC). The SAC is a one -time fee imposed by MCES for each new connection or increase in capacity demand of the Metropolitan Disposal System. The City will pass the SAC fee along to the property owner. The SAC fee will be assigned when a building permit is issued for either a new building or a remodeling, or when a connection permit is issued for an existing building connecting to the sanitary sewer system for the first time. One SAC unit equals 274 gallons of daily wastewater flow capacity. A freestanding, single - family residence is charged one SAC unit. Other types of buildings uses DRAFT 12 Page 2 pay a prorated SAC fee based on the estimated potential capacity of wastewater they may need. Special Assessment Charge for Lateral System. The City will use its authority under Minnesota Statutes, Chapter 429, to impose a special assessment against benefiting property for the City's cost of constructing water and sanitary sewer lateral systems to property. The special assessment amount shall be set based on 100% of the cost of constructing the improvement. In addition to the special assessment for the lateral system, property owners may be subject to a special assessment for street improvements consistent with the City's Street Policy. Trunk Line Availability Charge (TLAQ. The TLAC is an acceptable charge against property that has availability to a water or sanitary sewer trunk line, as determined by the City, even if the property owner does not connect to the line. This charge recognizes the ability to connect to the system as a value to the property. For new property development, the TLAC shall be assigned to a property at time of development contract and final plat of the property. For existing property, the TLAC will be collected when the City Connection Charge is payable and water or sanitary sewer service is provided. Usage Fees. Property owners will be billed a usage fee on a scheduled basis for water and sanitary sewer services based on metered water usage. III. Policy and Procedures: The Policy provides authority, responsibility, requirements, and procedures for the following areas: A. Connection to Water and Sanitary Sewer. Required conditions for connection to water and sanitary sewer and payment of connection charges for water and sanitary sewer B. Trunk Line Availability. Required conditions for payment of TLAC for water and sanitary sewer C. Billing for Usage Fees. Authority and process for collecting usage fees from property owners. D. Maintenance and Repair of Water and Sanitary Sewer Mains. Responsibility for maintaining and repairing water and sanitary sewer infrastructure. E. Water Quality. Level of water quality — rules, regulations, and requirements. F. Fire Hydrants. Ownership and responsibility. G. Outside Curb Stop/Water Shut Off. Procedure allowing for water shut off. H. Sanitary Sewer Backup. Responsibility of the City and property owners. DRAFT 12 Page 3 I. Sprinkling Bans. Responsibility of the City and property owners. J. Water Meters. Responsibility and owners of water meters. K. Water Leaks, Flushing, and Pressure. Responsibility of the City and property owners. L. Conservation of Water. Program for promoting conservation of water. A. Connection to Water and Sanitary Sewer The City's policy for a property to connect to water and sanitary sewer services is based on the following criteria and conditions as outlined below when service is available. Residential Property • All new construction residential property, subject to a development contract or plat, shall be required to connect to water and sanitary sewer. • Existing residential property shall not be required to connect to water and sanitary sewer unless one of the following conditions is present: — A residential property adjacent to a trunk line or lateral line requests service; or — A majority of residential property owners in a neighborhood or defined area request service and Council executes a project (Note: Councils have discretion even if majority requests a project); or — A residential property is adjacent to a street reconstruction project that includes water and sanitary sewer utility improvements. My ,,nderstan 'no is that we Afl Commercial and Industrial (CI) Property • All new construction CI property shall be required to connect to water and sanitary sewer. • Existing CI property shall not be required to connect to water and sanitary sewer unless one of the following conditions is present: — A CI property adjacent to a trunk line or lateral line requests service; or — A majority of CI property owners in a defined area request service and Council executes a project (Note: Councils have discretion even if majority requests a project); or — A CI property is adjacent to a street reconstruction project that includes water and sanitary sewer utility improvements. Connection must occur within one year. DRAFT 12 Page 4 B. Trunk Line Availability To provide water and sanitary sewer services to property requires the construction of trunk lines. Lateral systems are constructed to allow for connection of individual properties to the trunk line system. The City collects a TLAC for water and sanitary sewer to cover the City's cost of constructing and maintaining the water and sanitary sewer trunk line systems. The City's policy for collection of the TLAC is based on the understanding that availability is defined as having the utilities adjacent to the property. Therefore, the following criteria and conditions as outlined below. New Construction Residential and CI Property • Collected at time of development contract and final plat. Existing Residential and CI Property • Collected at time of connection to the water or sanitary sewer systems. • City will not allow a property owner to defer the TLAC but the City will provide for financing of the TLAC as part of a formal assessment process of construction, or for a period not to exceed five (5) years at an interest rate to be set at 1% above the City's most recent cost of borrowing. C. Water and Sanitary Sewer Billing The City has the authority to impose any combination of use, availability, and connection charges to finance sewer and water facilities. The City has the authority to use a combination of different methods to procure payment for utility service charges. The City maintains the right to prescribe rules for administration and billing for its water and sanitary system. a) Fee Schedule A utility fees and charges schedule shall be prepared annually by the City Administrator and presented to the City Council annually for adoption. The fee schedule shall be comprehensive and list all utility fees and charges. b) Frequency of utility service charges Property owners will receive a bill on a quarterly basis, as determined by the City Administrator. The City Administrator may contract for billing services. Utility statements shall be submitted to each property owner by mail or other method. On line services will be available as determined by the City. DRAFT 12 Page 5 c) Charge for water usage Property owners are billed for water based on metered usage in per thousand gallon units. The dollar billed per thousand gallons is set in the fee schedule. A base charge for water service shall be paid by property owners, in addition to a usage charge. This base charge is utilized for general administration of the utility, including maintenance, permitting, etc. d) Charge for water treatment surcharge All property that is connected to the municipal water system shall pay a water treatment surcharge as set forth in City ordinance. This payment offsets the City of Corcoran's payment to the City of Maple Grove for water treatment. The water treatment surcharge shall be payable commencing the date a permit is issued for connection of the property to the municipal public water system irrespective of whether the actual water connection is made at the time of the issuance of the permit. All bills for the water treatment surcharge shall be paid with the quarterly water usage charges. e) Charge for sanitary sewer system usage Utility customers shall be billed for sanitary sewer based on metered usage of water in per thousand gallon units. The amount billed per thousand gallons shall be set annually by the City Council and adopted by ordinance. In limited cases where a property is connected to the sanitary sewer system only (and not to water system) the City may apply either a flat rate or metered value, on a case by case basis. A base charge for sanitary sewer service shall be paid by property owners, in addition to a usage charge. This base charge is utilized for general administration of the utility, including maintenance, permitting, etc. 0 Charge for water and sanitary sewer trunk line availability For the purpose of paying for the establishment, construction, repair, replacement, maintenance, enlargement and improvement of the City's water and sanitary sewer systems, the City has determined that there shall be a TLAC payable by every lot, parcel or piece of property which has availability to the water or sewer system, as determined by the City, or additional use causing excessive discharge of sewage, whether residential, commercial or industrial, or the construction of additional units upon land already connected to the system. It is the policy of the City that the benefit to any lot, piece or parcel of land developed within the City limits and benefiting from sewer interceptor or trunk or availability is similar and that payment for said services or availability should be collected on as fair, reasonable, and equitable basis as possible. In addition to any other charges or fees for water and sanitary sewer connection and use, a TLAC charge shall be required of each individual or entity requesting or receiving a connection to the water and /or sanitary sewer systems of the City, unless the cast -e# DRAFT 12 Page 6 ,struc -Aie., for that pertien of the system serving fees and costs for an individual lot or tract of land has been paid by the developer or builder platting said lot or tract of land. The City may charge (on an individual development basis) additional costs to censtruct bring-services to the development. The charges for TLAC are as follows: Existing and Undeveloped Property • Existing developed residential property = 1 TLAC (regardless of acreage) • Undeveloped property (i.e., farmland) = 1 TLAC (regardless of acreage) • Existing developed commercial /industrial property = 1 TLAC New Development of Property • New development of residential or commercial /industrial = per developable acre g) Charge for Metropolitan Council SAC The City shall pass the Metropolitan SAC fee along to the property owner. The SAC fee shall be assigned when a building permit is issued for either a new building or a remodeling permit or when a connection permit is issued for an existing building connecting to the sanitary sewer system for the first time. One SAC unit equals 274 gallons of maximum potential daily wastewater flow capacity. A freestanding, single - family residence shall be charged one SAC unit, a base unit. Other types of buildings shall pay a SAC fee based on the estimated potential capacity of wastewater they may need. h) Charge for connection to water and sanitary sewer systems Connection charges will be set by reference to actual cost of connection as well as by reference to operations, maintenance and administrative costs for the system. Connection charges shall be set on a just and equitable" basis, and may be included in a formal assessment as part of a utility or street construction project. Water System Existing or Undeveloped Property: • Residential property = 1 REU (regardless of acreage). • Commercial /Industrial* = Initial charge will be by use (as determined by MCES SAC Calculation (regardless of acreage). *Existing commercial must enter into developer agreement to be filed against the property to pay the City for the Maple Grove per acre connection charge upon redevelopment or increase in use. DRAFT 12 Page 7 New Development: • New development = per REU Sanitary Sewer System Existing or Undeveloped Property: • Residential property = 1 REU (regardless of acreage). • Commercial /Industrial* = Per MCES SAC calculation. *This charge is made regardless of acreage of the property. *Existing commercial must enter into agreement with City to pay per acre connection charge upon redevelopment or increase in use. New Development: • New development = per REU i) Handling of mistakes in billing In general, even where a meter is inaccurate or defective, the City maintains the right to recoup the undercharges. If the City undercharges a property owner, state law may allow the utility to seek recovery of underpayments for the last six years. The City Administrator shall have the responsibility to make determination on payment related to mistakes (whether in favor or against the City) in billing, following the general guidance provided in this Policy and according to state law. j) Collection of delinquent payment Nonpayment of any valid utility charge may trigger either a water shut -off or certification of the delinquency to the county auditor for collection with taxes. A valid utility charge includes, but is not limited to deposits, meter charges, connection charges, flat rates, usage charges, penalties, and availability charges. The City Council shall have final authority over actions related to delinquent payment for a property. The City has the authority to certify unpaid water and sewer charges to the county auditor for collection with taxes. It shall be the practice of the City to certify delinquent payments annually, but this may be done on a more frequent basis in certain circumstances. D. Maintenance and Repair of Sewer and Water Mains The City has the responsibility of maintaining and repairing water and sanitary infrastructure that is owned by the City and located in or on public right of way or city owned land. Water and sanitary sewer infrastructure located on private property are the responsibility of the property owner to maintain and repair. Should a private repair extend onto public property, the property owner shall be responsible for full restoration. E. Water Quality DRAFT 12 Page 8 The water the City purchases from the City of Maple Grove is the same quality of water supplied by Maple Grove to Maple Grove residents. Corcoran is under contract with Maple Grove that the use of water from the supply furnished by Maple Grove shall be at all times be governed by the applicable rules, regulations and conditions Maple Grove has in effect for the preservation, regulation and protection of its water supply, and Corcoran has adopted the same rules, regulations or requirements and to enact and enforce such rules, regulations and requirements as Corcoran ordinances. F. Fire Hydrants All fire hydrants within public property or easement of the City of Corcoran shall be the property of the City. G. Outside Curb Stop/Water Shut Off Water shall not be shut -off until notice and an opportunity for a hearing before the City Administrator have been provided to the property owner of the premises involved. H. Sewer Backup The City shall maintain a comprehensive system map showing the following information: number and locations of manholes; number and approximate locations of service connections; line locations, kind and diameter of pipe; and location of lift stations. The City shall maintain a program of regular inspection and maintenance performed on sanitary sewer lines. I. Sprinkling Bans The City shall maintain a program outlining conditions to initiate sprinkling bans and other watering restrictions and conservation measures. J. Water Meters Water meters and charges for meters are part of a waterworks system authorized by state law. The City has ownership of water meters. The City is responsible for the repair and replacement of water meters. However if a meter is damaged by a property owner due carelessness or intentional damage then the property owner shall be responsible for the cost of repair and /or replacement. If meters are not measuring accurately and undercharging the property owner, the City may recover those costs. Before entering a home to check, replace or repair city meters, the City must solicit the written consent of a property owner. If a property owner refuses to give consent to enter private property to deal with a meter issue, the City may pursue legal options to enter the DRAFT 12 Page 9 property. Meters typically don't over calculate flows when failing, therefore City staff will set a cost for inspecting a meter that was reported as malfunctioning. Should the meter need replacement or repair, this service charge cost will be reimbursed to the property owner. K. Water Leaks, Flushing, and Pressure The City shall outline a frequency of flushing and maintenance and communicate to residents. L. Conservation of Water The utility rate schedule will reflect a rate structure that promotes conservation. The rate structure shall be set as required by the State (conservation program). IV. Responsibility The City Administrator shall be responsible for the implementation of this Policy. The City Administrator shall report annually to the City Council as part of the annual city budget process the status of the condition of the infrastructure and replacement requirements and the financial condition and performance of the utility enterprise fund. V. Authority The Authority for this Policy is derived from Ordinance No. 2013 -277. The City Administrator may deviate from this Policy when it is determined to be in the best interest of the City or is necessary due to budget needs or circumstances. The City Council shall be informed of deviations, at the discretion of the City Administrator. Date Approved by City Counci DRAFT 12 Page 10 CITY OF CORCORAN ORDINANCE NO. 2013- AN ORDINANCE REGULATING PUBLIC SANITARY SEWER AND WATER WITHIN THE CITY OF CORCORAN THE CITY COUNCIL OF CORCORAN ORDAINS: Section 1. Definitions. The following terms shall have the meanings given to them unless another meaning is clear from the context: 1.1 Account. A record of utility services used by each property and the periodic costs for those utility services. 1.2 Available (Sewer /Water). When a water or sewer line (trunk or lateral) is adjacent to property and ready for connection. 1.32 City, The City of Corcoran, County of Hennepin, State of Minnesota. 1.4-3 City Utility System. Facilities used for providing public utility service owned or operated by City or agency thereof, including sewer, storm sewer and water service. 1.54 Connection Charue. Connection charges are paid by building or property owners to the City to cover the cost of physical connection and administrative and operations costs of the City utility. This charge is set by the City Council. 1.65 Fee Schedule. A schedule of all utility rates and charges set by ordinance of the City. 1.76 Metropolitan Council Sewer Availability Charge (SAC). The Sewer Availability Charge (SAC) is a one -time fee imposed by Metropolitan Council Environmental Services to customer communities for each new connection or increase in capacity demand of the Metropolitan Disposal System. The City may pass the SAC fee along with possible local fees to the building or property owners. The SAC fee is usually assigned when a building permit is issued for either a new building or a remodeling permit or when a connection permit is issued for an existing building connecting to the sanitary sewer system for the first time. One SAC unit equals 274 gallons of daily wastewater flow capacity. A freestanding, single - family residence is charged one SAC unit, a base unit. Other types of buildings pay a prorated SAC fee based on the estimated potential capacity of wastewater they may need. 1.87 Trunk Line Availability Charge (TLAC). The term "Trunk Line Availability Charge" is used as a basis for an acceptable charge against property whose property has availability to a water or sanitary sewer trunk line, as determined by the City, even if the owner does not connect to the line. This charge recognizes the ability to connect to the system as a value to the property. This charge is set by the City Council. 11/8/2013 1.99 Water and Sanitary Sewer Systems. Water and sanitary sewer transmission pipes, lines, fixtures, meters and all necessary equipment and appurtenances owned or operated by the City utility system for the purpose of providing water and sewer services for public or private use. CITY WATER SYSTEM Section 2. Purpose. 2.1 The City water supply system represents a significant public investment and its operation in an efficient and sanitary manner is essential to protect public health, safety and welfare, to safeguard municipal finances and to support development within the community. It is the purpose of this ordinance to protect the integrity, the financial stability and adequacy of the City water supply system by restricting the installation of private water supply wells where the City water supply system is available and regulating the permitting of private water supply wells and location where they pose a threat to City water supply wells. Section 3. Mandatory Connection. 3.1 Connection Required. (When service is available) 3. 1.1 Residential. a) New construction shall connect to the water system at the time of construction. b) Existing residents adjacent to a water trunk or lateral may request connection. C) A majority of residents in an existing neighborhood may request water service (City Council shall consider request but ordering of f the project is discretionary ). d) Existing residents must connect, immediately, when a street is reconstructed. 3.1.2 Commercial /Industrial. a) New construction shall connect to the water system at the time of construction. b) Existing businesses adjacent to a water trunk or lateral shall connect within one year of service being available. . C) Existing businesses shall connect immediately when a street is reconstructed 2 Section 4. Permit Required for Connection Work. No person shall open, connect with, use, alter, or disturb any public water line or appurtenance thereof without first obtaining a written permit from the City pursuant to this section. Section 5. Persons Authorized to Work on City Service Pipes. Only a duly authorized employee of the City or City contractors, are permitted to do any work on City service pipes or water meters connected to the City water system. Section 6. Rates and Billing. 6.1 Fee Schedule. A utility fees and charges schedule shall be prepared annually by the City Administrator and presented to the City Council for approval and adoption in ordinance form. The fee schedule shall be comprehensive and list all utility fees and charges and shall also include a water conservation incentive fee. 6.2 Frequency of Charges. Utility customers shall receive a bill for utility services quarterly. Utility customers are responsible for paying those bills within the timeframe provided on each bill. The City Administrator may contract for billing services on behalf of the City. 6.3 Charge for Water Usage. Utility customers shall be billed for water based on metered usage in per thousand gallon units. The amount billed per thousand gallons shall be set annually by the City Council and adopted by ordinance. 6.4 Base Charge — In addition to a usage charge, utility customers shall be billed a base charge for water and sanitary sewer service. This charge shall be paid at the same time and in the same manner as payments for usage are required. Funds collected from this base charge shall be utilized to facilitate general administration of utility services, maintenance, and to cover other related costs. 6.5 Water Treatment Surcharge. In addition to the other charges imposed in this section, utility customers shall also be billed for a water treatment surcharge in an amount set by the City Council and adopted by ordinance. This surcharge shall be paid at the same time and in the same manner as payments for usage are required. This surcharge shall be used to offset the costs of water treatment performed by the City of Maple Grove. 6.6 Connection Charge. Utility customers shall pay a connection charge to connect property to the municipal system lines. Connection charges shall be set based on a "just and equitable" standard, by referencing the actual cost of connection as well as by referencing assessments paid by connecting properties. 6.7 Availability Charge. The water Trunk Line Availability Charge (TLAC) shall be made against the property owners under the following: 3 6.7.1 New Construction. a) Collected at time of final plat 6.7.2 Existing Properties a) Collected at time of connection to the system b) Fee may not be deferred, however can be financed up to 5 years at 1% above City's cost of borrowing C) When a lateral is extended into an existing neighborhood, the availability charge shall be paid, or may be assessed pursuant to (b) above and the assessment may include the trunk charge and the connection charge. This TLAC shall be collected from every lot, parcel, or piece of property which shall hereafter connect to the water system. It shall also be collected from properties already connected to the system on which additional units are constructed. In the event of new construction, TLAC shall be collected from each individual or entity requesting or receiving a connection to the City water systems, unless the cost of construction for that portion of the system serving an individual lot or tract of land has been paid by the developer or builder platting said lot or tract of land. This charge recognizes the property owner's ability to connect to the system as a value to the property. Funds collected via this charge shall be allocated to cover the costs of establishment, construction, repair, replacement, maintenance, enlargement, and improvement of the City's water systems. 6.8 Designation of Billing Address. All bills and notices pertaining to water and sanitary sewer systems sent by the City shall be sent to the house or street number of the property. If an owner or agent desires that personal notice be sent to a different address, that person shall file an application therefore with the City. Any error or change in any address shall be promptly reported to the City. 6.9 Late Charges; Delinquent Bills. A late charge, in an amount established in ordinance, shall be charged if bills are not paid by the due date established in that bill. If a bill is not paid within 30 days of the date that it becomes due, it shall be deemed delinquent. When a bill becomes delinquent, the City shall notify the property owner, in writing, of the same. An additional late charge shall be added on each quarterly calculation date upon which a delinquent bill, including any previous late charges, remains unpaid. 6.9.1 The City maintains the authority to certify delinquent charges to the Hennepin County Auditor for collection with taxes or the City may elect to shut off water to property in certain cases where delinquencies are greater than 90 days. It shall be the practice of the City to certify delinquent payments annually, but this may be done on a more frequent basis at the discretion of the City Council. Before certification for collection, or shut off, the City shall notify the 4 property owner of the date and time of the meeting to address the delinquency. The City Council shall have final authority over actions related to delinquent payments or shut off for a property. 6.10 Mistakes in Billing — The City Administrator shall be authorized to make adjustments in water charges when, in the opinion of the City Administrator, the amount billed to a utility customer was erroneous due to an inaccurate or defective meter, or due to other mistake. 6.11 Maintenance and Repair of Water Mains. The City shall be responsible for maintenance and repair of the water line infrastructure from the water shutoff valve to the lateral connection. Maintenance and repair of water line located on private property from the water shutoff valve to the home is the responsibility of the property owner. If a property owner fails to make the necessary repairs to the water line within 30 days after the owner is notified to do so by the City, in writing, the City may cause the repairs to be completed and charged to the property owner for all costs associated with the repair. In cases where an emergency is declared, the City shall cause repairs the water system to be made immediately, which may include turning off the water to the property immediately. Section 7. Damaging or Tampering Prohibited. No person shall maliciously, willfully, or negligently break, damage, destroy, uncover, deface, or tamper with any structure, appurtenance, or equipment which is part of the municipal water line infrastructure. Section 8. Inspections. The Building Inspector and any other duly authorized City employee, bearing proper credentials and identification, shall be permitted to enter upon all properties for the purposes of inspection, observation, measurement, sampling, and testing in accordance with the provisions of this section. Section 9. Water Quality. The City of Corcoran purchases water from the City of Maple Grove and, therefore, the Corcoran water quality will be the same as that of Maple Grove. The use and supply of water furnished by Maple Grove shall at all times be governed by the applicable rules, regulations and conditions Maple Grove has in effect for the preservation, regulation and protection of its water supply; that Corcoran hereby adopts these same rules and regulations, by reference, and shall enforce said rules and regulations hereunder. Section 10. Water Meters. 10.1 Water Meter Required — Except for extinguishment of fires, no person except authorized City employees shall use water from the City water supply system or permit water to be drawn therefrom, unless the water is metered by passing through a meter supplied or approved by the City. 10.2 Tampering Prohibited. No person shall connect, disconnect, disassemble, alter, cause to be altered, tamper, obstruct, or interfere with any City water meter, unless authorized by the City. 5 10.3 Bypassing Meters or Taking Water. No person shall bypass or tamper with any water meter to avoid charges for water. 10.4 Ownership of Meters. Water meters shall be and remain the property of the City. Meters may be removed, replaced, or changed by the City whenever the City deems it necessary. 10.5 City Access to Read, Repair, and Replace Meters, Conduct Inspections. Authorized City employees shall have access at reasonable hours of the day to all parts of every building and premises connected with the City water supply system to read, repair, and replace meters and conduct inspections. Before entering private property to do so, the City shall solicit the written consent of the property owner. If a property owner refuses to give consent or fails to respond, the City may pursue legal options to enter the property. 10.6 Cost of Inspection. City staff will set and impose a cost for inspecting a meter that is reported to be malfunctioning or defective. This cost shall be reimbursed to the property owner should the meter require replacement or repair. 10.7 Cost of Repair. The City shall be responsible for the repair and replacement of water meters unless a meter is damaged by a property owner intentionally or the damage is due to carelessness on the part of the property owner. In such instances, the property owner shall be responsible for the costs of repair and/or replacement Section 11. Fire Hydrants. Fire hydrants located within the limits of the City of Corcoran shall be the property of the City. Only persons authorized by the City shall be allowed to open and operate any fire hydrant in the City for any purpose. Temporary access to hydrants may be granted by the City to previously unauthorized persons via a permit issued by the City. Payment for water used, except for that used in firefighting, shall be made in accordance with adopted ordinance. Section 12. Water System Mapping. The City shall maintain a comprehensive water system map detailing the following information: The number and line locations, the type and diameter of pipe, and the location of access points. The City shall maintain a program of regular inspection and maintenance performed on its water system lines. The City shall also maintain a program for lift station inspection and maintenance. Section 13. Water Use Restrictions. The City reserves the right to impose water use restrictions pursuant to . (Insert reference to City water restriction program or lay out details for initiating emergency restrictions and possible seasonal restrictions.) Section 14. City Not Liable for Damages Resulting from Interruption of Service — The City shall not be liable for any damages which result from any stoppage or slowing of the supply or flow of water as a result of breaks in mains, service pipes, fixtures, or by reason of obstruction or the breakdown of machinery. The City shall also not be liable for any damages which result 11 from such stoppage or slowing that is the result of any necessary repair, or any other interruption in service. Section 15. Cross Connections Prohibited. No City water pipe shall be connected with any pump, well, or tank that is connected with any other source of water supply. When such a connection is found, the City shall notify the owner of the property on which the connection is found and order that the cross connection be disconnected. If this is not accomplished immediately, the water supply to the property may be turned off at the direction of the City Council. Before any new connection to the water system is permitted, the City shall ascertain that no cross - connection will exist when the connection is made. Section 16. Abandoned Services. 16.1 Disconnection Required. All service installations connected to the water system that have been abandoned or have become useless for further service shall be disconnected at the main by the City. All pipe and appurtenances removed shall be the property of the City. 16.2 Change to New Water Service. When a new structure is erected on the site of an old structure, and it is desired to increase or alter the old water service, no connections with the City mains shall be permitted until all the old service is removed and the main plugged. Section 17. Duties, Responsibilities, and Authority of City Administrator. The City Administrator shall be responsible for the implementation of this section and shall report annually to the City Council, as a part of the annual City budget process. At that time, the City Administrator shall inform the City Council of the status of the condition of the infrastructure, replacement requirements, and the financial condition and performance of the utility enterprise fund. CITY SEWER SYSTEM Section 1. Purpose. 1.1 The City sanitary sewer supply system represents a significant public investment and its operation in an efficient and sanitary manner is essential to protect public health, safety and welfare, to safeguard municipal finances and to support development within the community. Section 2. Mandatory Connection. 2.1 Connection Required. (When service is available) 2. 1.1 Residential. a) New construction shall connect to the sanitary sewer system at the time of construction. 7 b) Existing residents adjacent to a sanitary sewer trunk or lateral may request connection. C) A majority of residents in an existing neighborhood may request sanitary sewer system (City Council shall consider but ordering of project is discretionary). d) Existing residents shall connect during a street reconstruction project. e) If sewer is available you must hook up if your ISTS fails. 2.1.2 Commercial/Industrial. a) New construction shall connect to the sanitary sewer system at the time of construction. b) Existing businesses adjacent to a sanitary sewer system trunk or lateral shall connect within one year of sewer being available. fftay C) Existing businesses shall connect immediately during a street reconstruction project." majority o f businesses � ts4ffg Section 3. Permit Required for Connection Work. No person shall open, connect with, use, alter, or disturb any public sewer line or appurtenance thereof without first obtaining a written permit from the City pursuant to this section. Section 4. Persons Authorized to Work on City Service Pipes. Only duly authorized employees of the City, City contractors are permitted to do any work on City sewer service lines. Section 5. Rates and Billing. Rates and billing procedures for sanitary sewer services shall be established and imposed as described this ordinance. 5.1 Fee Schedule. A utility fees and charges schedule shall be prepared annually by the City Administrator and presented to the City Council for approval and adoption in ordinance form. The fee schedule shall be comprehensive and list all utility fees and charges. 5.2 Frequency of Charges. Utility customers shall receive a bill for utility services quarterly. Utility customers are responsible for paying those bills within the timeframe provided on each bill. The City Administrator may contract for billing services on behalf of the City. 5.3 Charge for Sanitary Sewer System Usage. Utility customers shall be billed for sanitary sewer based on metered usage of water in per thousand gallon units. The amount H. billed per thousand gallons shall be set annually by the City Council and adopted by ordinance. 5.4 Base Charize. In addition to a usage charge, utility customers shall be billed a base charge for sanitary sewer service. This charge shall be paid at the same time and in the same manner as payments for usage are required. Funds collected from this base charge shall be utilized to facilitate general administration of utility services, maintenance, and to cover other related costs. 5.5 Connection Charge. Utility customers shall pay a connection charge to connect property to the sanitary sewer system lines. Connection charges shall be set based on a "just and equitable" standard, by referencing the actual cost of connection as well as by referencing assessments paid by connecting properties. 5.6 Availability Charge. The sewer Trunk Line Availability Charge (TLAC) shall be made against the property owners under the following: 5.6.1 New Construction. a) Collected at time of final plat 5.6.2 Existing Properties a) Collected at time of connection b) Fee may not be deferred, however can be financed up to 5 years at 1% above City's cost of borrowing c) When a lateral is extended into an existing neighborhood, the availability charge shall be paid or may be assessed per (b ) above and the assessment may include the trunk charge and the connection charge This TLAC shall be collected from every lot, parcel, or piece of property which shall hereafter connect to the sanitary sewer system. It shall also be collected from properties already connected to the system on which additional units are constructed. In the event of new construction, TLAC shall be collected from each individual or entity requesting or receiving a connection to the City sanitary sewer systems, unless the cost of construction for that portion of the system serving an individual lot or tract of land has been paid by the developer or builder platting said lot or tract of land. This charge recognizes the property owner's ability to connect to the system as a value to the property. Funds collected via this charge shall be allocated to cover the costs of establishment, construction, repair, replacement, maintenance, enlargement, and improvement of the City's sanitary sewer systems. 5.8 Designation of Billing Address. All bills and notices pertaining to sanitary sewer systems sent by the City shall be sent to the house or street number of the property. If an E] owner or agent desires that personal notice be sent to a different address, that person shall file an application therefore with the City. Any error or change in any address shall be promptly reported to the City. 5.9 Late Charges; Delinquent Bills. A late charge, in an amount established in ordinance, shall be charged if bills are not paid by the due date established in that bill. If a bill is not paid within 30 days of the date that it becomes due, it shall be deemed delinquent. When a bill becomes delinquent, the City shall notify the property owner, in writing, of the same. An additional late charge shall be added on each quarterly calculation date upon which a delinquent bill, including any previous late charges, remains unpaid. 5.9.1 The City maintains the authority to certify delinquent charges to the Hennepin County Auditor for collection with taxes. It shall be the practice of the City to certify delinquent payments annually, but this may be done on a more frequent basis at the discretion of the City Council. Before certification for collection, the City shall notify the property owner of the date and time of the meeting to address the delinquency. The City Council shall have final authority over actions related to delinquent payments for a property. 5.10 Mistakes in Billing. The City Administrator shall be authorized to make adjustments in sanitary sewer charges when, in the opinion of the City Administrator, the amount billed to a utility customer was erroneous due to an inaccurate or defective meter, or due to other mistake. Section 6. Maintenance and Repair of Sewer System. The property owner shall be responsible for maintaining and repairing the sanitary sewer line from the structure to the connection with the public sewer main. The City shall be responsible for maintaining and repairing the remainder of the sanitary sewer infrastructure. If a property owner fails to make the necessary repairs to the sewer line infrastructure within 30 days after the owner is notified to do so by the City, in writing, the City may cause the repairs to be completed and charged to the property owner for all costs associated with the repair. In cases where an emergency is declared, the City shall cause repairs to be to the sewer system to be made immediately. Section 7. Sewer Mapping. The City shall maintain a comprehensive sanitary sewer system map detailing the following information: The number and location of manholes, the number and location of service connections, line locations, the type and diameter of pipe, and the location of lift stations. The City shall maintain a program of regular inspection and maintenance performed on sanitary sewer lines. The City shall also maintain a program for lift station inspection and maintenance. Section 8. Damaging or Tampering Prohibited. No person shall maliciously, willfully, or negligently break, damage, destroy, uncover, deface, or tamper with any structure, appurtenance, or equipment which is part of the sanitary sewer system. Section 9. Inspections. The Building Inspector and any other duly authorized City employee, bearing proper credentials and identification, shall be permitted to enter upon all 10 properties for the purposes of inspection, observation, measurement, sampling, and testing in accordance with the provisions of this section. Section 10. City Not Liable for Damages Resulting Interruption of Service. The City shall not be liable for any damages which result from the backup of sewer lines as a result of breaks in mains, service pipes, fixtures, or by reason of obstruction or the breakdown of machinery. The City shall also not be liable for any damages which result from such stoppage or slowing or backup that is the result of any necessary repair, or any other interruption in service. Section 11. Discharge to Public Sewer. No person shall discharge or cause to be discharged any harmful waters of wastes, whether liquid, solid, or gas, capable of causing obstruction to the flow in the sewer system, damage, or hazard to sewer structures, equipment, or personnel. No person shall discharge or cause to be discharged any storm water, surface water, groundwater, or runoff, subsurface drainage, cooling water, or industrial process waters to any City sanitary sewer, or otherwise interfere with the proper operation of the City sewer system. This includes sump discharges. Section 12. Abandoned Services. 12.1 Disconnection Required — All service installations connected to the sanitary sewer system that have been abandoned or have become useless for further service shall be disconnected at the main by the City. All pipe and appurtenances removed shall be the property of the City. 12.2 Change to New Sanitary Sewer Service. When a new structure is erected on the site of an old structure, and it is desired to increase or alter the old sanitary sewer, no connections with the City mains shall be permitted until all the old service is removed and the main plugged. Section 13. Duties, Responsibilities, and Authority of City Administrator. The City Administrator shall be responsible for the implementation of this section and shall report annually to the City Council, as a part of the annual City budget process. At that time, the City Administrator shall inform the City Council of the status of the condition of the infrastructure, replacement requirements, and the financial condition and performance of the utility enterprise fund. Section 14. Penalties — Any person who violates any of the provisions of this ordinance shall be guilty of a misdemeanor and punishable in accordance with Ordinance No. Each day that any violation is continued shall constitute a separate offense. Section 15. Liability for Damages — A person who violates any of the provisions of this ordinance is liable to the City for any expense, loss, or damage incurred by the City by reason of such violation. Effective Date. This Ordinance shall be in full force and effect upon its publication and passage. ADOPTED by the City Council on day of 12013. 11 VOTING AYE Guenther, Ken Cossette, Tom Asleson, Rich Lynch, Diane Thomas, Ron ATTEST: Brad Martens, City Administrator 12 VOTING NAY Guenther, Ken Cossette, Tom Asleson, Rich Lynch, Diane Thomas, Ron Ken Guenther, Mayor SUBJECT: Preliminary Neighborhood Costs for Providing Sewer and Water The Council requested examples of varying costs for providing sewer and water to a few selected neighborhoods. The cost per parcel will vary based on density due to the front footage required to extend services. Three developments were identified; Hunter Lane, Butterworth, and Jackie Lane. Cost Calculations This analysis measured a linear foot for providing sewer and water, along with connection costs for extending service to the ROW line. Assumptions included: • No costs for laterals outside of the development necessary to bring utilities to the neighborhood boundary • 33 feet of connection distance per service, however actual City ROW may differ • Watermain lateral cost has hydrants and valves built into the linear foot cost • Water connection cost has a curb stop built into the linear foot cost • Sewer lateral has manhole cost built into the linear foot cost • Streets are 24 foot rural reconstructs • No lift stations, no private property construction costs, and no fees • Sewer and water distances are equal, in ultimate design these will vary. Summary The summary below shows the cost of utilities (and streets) is directly dependent on configuration and density. The attached tables show: Hunter Lane $38,892 (linear foot per connection at 127 feet) Jackie Lane $31,985 (linear foot per connection at 102 feet) Butterworth Lane $31,460 (linear foot per connection at 100 feet) Although the Jackie and Butterworth lane are similar in length per connection, the Jackie neighborhood has significant street reconstruction for Robert Street (Figure 1) with only 5 connections which increases the unit costs for the neighborhood. Ultimate design may have alternative alignment to reduce Jackie Lane costs. On a "bigger picture" scale, the Downtown Feasibility had a per connection cost of approximately $44,600 for a 24 -foot road. The downtown area has a greater linear foot distance for each connection at 160 LF for water and 120 LF for sewer. This shows the effect of larger commercial lots compared with residential development configuration. C: \Users \TorKC0063\Documents \Corcoran Offsite \1_Sewer and Water Project\Downtown Feas Studies and Memos\Residential Neighborhood Costs Jackie Butterworth and Hunter.docx Wenck Associates, Inc. 1800 Pioneer Creek Ctr. P.O Box 249 Wenck Maple Plain, MN 55359 -0249 (763) 479 -4200 Fax (763) 479 -4242 E -mail: wenckmp @wenck.com TO: Brad Martens, City Administrator FROM: Kent Torve, P.E. DATE: October 23, 2013 SUBJECT: Preliminary Neighborhood Costs for Providing Sewer and Water The Council requested examples of varying costs for providing sewer and water to a few selected neighborhoods. The cost per parcel will vary based on density due to the front footage required to extend services. Three developments were identified; Hunter Lane, Butterworth, and Jackie Lane. Cost Calculations This analysis measured a linear foot for providing sewer and water, along with connection costs for extending service to the ROW line. Assumptions included: • No costs for laterals outside of the development necessary to bring utilities to the neighborhood boundary • 33 feet of connection distance per service, however actual City ROW may differ • Watermain lateral cost has hydrants and valves built into the linear foot cost • Water connection cost has a curb stop built into the linear foot cost • Sewer lateral has manhole cost built into the linear foot cost • Streets are 24 foot rural reconstructs • No lift stations, no private property construction costs, and no fees • Sewer and water distances are equal, in ultimate design these will vary. Summary The summary below shows the cost of utilities (and streets) is directly dependent on configuration and density. The attached tables show: Hunter Lane $38,892 (linear foot per connection at 127 feet) Jackie Lane $31,985 (linear foot per connection at 102 feet) Butterworth Lane $31,460 (linear foot per connection at 100 feet) Although the Jackie and Butterworth lane are similar in length per connection, the Jackie neighborhood has significant street reconstruction for Robert Street (Figure 1) with only 5 connections which increases the unit costs for the neighborhood. Ultimate design may have alternative alignment to reduce Jackie Lane costs. On a "bigger picture" scale, the Downtown Feasibility had a per connection cost of approximately $44,600 for a 24 -foot road. The downtown area has a greater linear foot distance for each connection at 160 LF for water and 120 LF for sewer. This shows the effect of larger commercial lots compared with residential development configuration. C: \Users \TorKC0063\Documents \Corcoran Offsite \1_Sewer and Water Project\Downtown Feas Studies and Memos\Residential Neighborhood Costs Jackie Butterworth and Hunter.docx Table 1. Jackie Lane Estimated Neighborhood Sewer and Water Costs Total Utility Per Street (SY) Per Per Parcel Jackie Lane Parcels Length Sewer Water Total Parcel 24' rural Total Parcel Lateral cost 35 2,280 $125,400 $136,800 $262,200 $7,491.43 6,080 $364,800 $10,423 $21,874 Service from Lateral to ROW $46,200 $92,400 $138,600 $3,960.00 $400,800 $11,451.43 Country Circle Lateral cost 13 765 $42,075 $45,900 $87,975 $6,767.31 2,040 $122,400 $9,415 $20,143 Service from Lateral to ROW $17,160 $34,320 $51,480 $3,960.00 $139,455 $10,727.31 Country Road Lateral cost 23 2,400 $132,000 $144,000 $276,000 $12,000.00 6,400 $384,000 $16,696 $32,656 Service from Lateral to ROW $30,360 $60,720 $91,080 $3,960.00 $367,080 $15,960.00 Robert Lane Lateral cost 5 2,300 $126,500 $138,000 $264,500 $52,900.00 6,133 $368,000 $73,600 $130,460 Service from Lateral to ROW $6,600 $13,200 $19,800 $3,960.00 $284,300 $56,860.00 76 7,745 102 Total Neighborhood $1,191,635 $15,679 $1,239,200 $16,305 1 $31,985 Unit Costs (includes soft costs) Sewer Lateral Water Lateral Sewer Service and Connection at ROW Water Service and Connection at ROW Street Reconstruct per Square Yard $55 Includes manholes $60 Includes hydrants and valves $40 $80 High unit cost due to curb stop cost $60 Butterworth Lateral cost Service from Lateral to ROW Excludes Old Settlers parcels Hunter Road Lateral cost Service from Lateral to ROW Hunter Lane Lateral cost Service from Lateral to ROW 63rd Avenue North Lateral cost Service from Lateral to ROW Total Neighborhood Unit Costs (includes soft costs) Sewer Lateral Water Lateral Sewer Service and Connection at ROW Water Service and Connection at ROW Street Reconstruct per Square Yard 14 Table 2. $115,500 $221,375 Butterworth and Hunter Lane Estimated Neighborhood Sewer and Water Costs $25,667 $45,439 Total $36,960 $55,440 Utility Per Street (SY) Per Per Parcel Parcels Length Sewer Water Total Parcel 24' rural Total Parcel $276,815 12 1,200 $66,000 $72,000 $138,000 $11,500.00 3,200 $192,000 $16,000 $31,460 $15,840 $31,680 $47,520 $3,960.00 $23,333 $39,871 Feet per connection $21,120 $185,520 $15,460.00 $3,960.00 100 14 1,925 $105,875 $115,500 $221,375 $15,812.50 5,133 $308,000 $25,667 $45,439 $18,480 $36,960 $55,440 $3,960.00 $276,815 $19,772.50 16 1,750 $96,250 $105,000 $201,250 $12,578.13 4,667 $280,000 $23,333 $39,871 $21,120 $42,240 $63,360 $3,960.00 $264,610 $16,538.13 7 1,025 $56,375 $61,500 $117,875 $16,839.29 2,733 $164,000 $13,667 $34,466 $9,240 $18,480 $27,720 $3,960.00 $145,595 $20,799.29 37 4,700 $687,020 $18,568 $752,000 $20,324 $38,892 Feet per connection 127 $55 Includes manholes $60 Includes hydrants and valves $40 $80 High unit cost due to curb stop $60 CITY OF CORCORAN Wenck OCT 2013 Engineers - Scientists 1800 Pioneer Creek Center Jackie Lane Neighborhood Business Professionals Maple Plain, MN 55359 -0429 Figure 1 www.wenck.com CITY OF CORCORAN Wenck OCT 2013 Engineers - Scientists 1800 Pioneer Creek Center Butterworth Lane Neighborhood Business Professionals Maple Plain, MN 55359 -0429 Figure 2 www.wenck.com CITY OF CORCORAN Wenck OCT 2013 Engineers - Scientists 1800 Pioneer Creek Center Hunter Road Neighborhood Business Professionals Maple Plain, MN 55359 -0429 Figure 3 www.wenck.com STAFF REPORT Document No. 10c. Council Meeting: November 14, 2013 Prepared By: Brad Martens Topic: Maple Hill Community Center Action Required: Update Summary: Progress continues on the proposed Maple Hill Community Center Project. Most recently the City Council approved staff to solicit bids for the construction of the facility. Bids were originally due on November 13, 2013 however the due date has been amended to November 22, 2013 at the request of those interested in providing bids. Financial /Budget: Approximately $17,000 in costs have been incurred to date on the project. Committed funds to construct the facility are a $225,000 Community Development Block Grant and a $30,000 commitment from Barry Hay, Owner of Maple Hill Estates. Options: N/A Recommendation: N/A Council Action: Hear an update on the Maple Hill Community Center Project. Attachments: N/A STAFF REPORT Document No. 11 a. Council Meeting: November 14, 2013 Prepared By: Brad Martens Topic: Snowplowing Policy Update Action Required: Approval Summary: On September 12, 2013 the City Council reviewed a request from a Corcoran resident to cover the costs of a damaged mailbox. Afterwards the City Council requested that staff review the existing policy and recommend any changes prior to the snowplow season. An updated policy is attached and is recommended for approval. Financial /Budget: N/A Options: 1. Approve the updated City of Corcoran Snowplowing Policy. 2. Send back to staff for further review. Recommendation: Approve the updated City of Corcoran Snowplowing Policy. Council Action: Consider a motion to approve the updated City of Corcoran Snowplowing Policy. Attachments: 1. Updated City of Corcoran Snowplowing Policy 2. United States Postal Service Mailbox Guidelines CITY OF CORCORAN SNOWPLOWING POLICY I. Introduction Level of Service Commencement of Snowplowing Operations IV. Snowplowing Priorities V. Sanding VI. Parking Regulations VII. Resident Responsibilitie. VIII. Property Damage IX. Cul -de sac and Dead -end Streets X. Emergency Procedures Page 1 of 6 I. Introduction The goal of the Corcoran Public Works Department is to clear snow and ice from City roads as soon as possible. Delays may occur in the event of equipment breakdown or extreme weather conditions. The safety of the public and City employees is our top priority. The City of Corcoran has 69 miles of roads that are maintained. Residents expect to have their roads plowed in a reasonable amount of time. To do this, decisions need to be made when to commence plowing, how much sanding, which roads are plowed first, the estimated cost, etc. This policy has been prepared to set procedures and practices to provide save winter driving conditions on City roads. It is based on past practices of the City Road Department, input by residents, and a report by the Office of the State Auditor, entitled "Snow and Ice Control — A Best Practices Review ". II. Level of Service The intent of this policy is to provide safe winter driving conditions. The level of service described herein shall be considered a guideline with the understanding that immediately after a storm the level of service provided may be less than described herein and may vary across the City depending on localized storm conditions and other circumstances. Streets shall be plowed and /or sanded to allow intersections and curves to be as safe as conditions allow. The City will use sand, salt, and other chemicals when there are hazardous, ice or slippery conditions. The City is concerned about the effect of such chemicals on the environment and will limit its use for that reason. During light to normal snowfall, streets shall be plowed their full width as soon after the initial pass as possible. During heavier snowfalls the streets shall be widened as the storm intensity lessens. After the storm passes, clean -up operations shall begin to clear intersections and snow storage areas along corners and road right -of -ways. It is the city's intent to complete the initial plowing and widening operations within twenty -four (24) hours of the storm. Clean -up operations should be complete within twenty -four (24) hours for light snowfalls and within seventy -two (72) hours for heavy snowfalls. Extreme weather conditions (blizzards /high winds, ice /rain, or other unusual weather events) may require additional time to complete the snow /ice removal operation. No two winter storms are identical therefore, different conditions may require different responses. Page 2 of 6 III. Commencement of Snowplowing Operation Snow plowing and /or ice control operations shall commence under the direction of the Public Works Supervisor or his /her designated representative, City Administrator, and or Public Safety Director. The Public Works Supervisor or his /her designated representative will decide when to commence snow or ice control operations, based on his /her judgment of current and predicted weather conditions and the policies as herein set forth. The criteria for the decision to begin snow and /or ice control operation are as follows: • Snow accumulation of 2 inches or more warrants the plowing of asphalt roads, 2 to 4 inches warrants the plowing of both asphalt and gravel roads dependent on road conditions. Call out is normally at 2 a.m. when practical (snow fall is over). It is advisable to plow at this time if possible, so that traffic is minimal and to open roads for the morning commute. • Drifting of snow may also warrant commencement of operation depending upon conditions. • Icing and /or freezing rains may warrant commencement of sanding operations depending upon the extent and conditions. • Public Works Supervisor, or his /her designated representative, shall determine the time to begin operations. • Operations will continue until all roads are passable. Widening and clean- up of operations may continue immediately or on the following working day(s) depending upon conditions and circumstances. IV. Suspension of Snowplowing Operations The criteria for suspension of snowplowing operation are as follows: • Safety of the plow operators and the public is important. Therefore, snow plowing operations may be terminated after 12 — 14 hours to allow personnel adequate time for rest. There may be instances where this is not possible depending on storm conditions and other circumstances. • High winds, creating white out conditions, could cause suspension of plowing operations until weather conditions improve. V. Snowplowing Plow Routes /Priorities The City of Corcoran's snowplowing priorities are as follows Page 3 of 6 1. High volume major collector roads, roads with steep hills and curves, commercial businesses 2. Emergency Services /City Hall parking lot 3. Residential streets 4. Cul -de -sacs and Cartway type roads that terminate in a dead -end and City Park parking lot 5. Widening or winging roads may continue several days after a large snow fall or after high winds. VI.Salting and Sanding Hills, curves, and intersections are normally salted /sanded during plowing operation when trucks are used. During heavy snowfall when graders, tractor, and loader are used, salting /sanding becomes a separate operation. • It should be noted that certain weather conditions (primarily rain followed by excessively cold temperatures) could make it impossible to keep roads completely ice free. Chemicals are effective only too about 10 degrees Fahrenheit. • Sanding operation may commence at the direction of the Public Works Supervisor or his /her designated representative and with any ice conditions due to normal freezing /thawing and freezing rain. VII. Parking Regulations • No parking on City streets from November 1St through March 31St • After November 1St, but before the first snow fall, vehicles in violation may receive warning tags to remind the public of no parking restrictions. VIII. Resident Responsibilities The City requests the following from residents: • Keep updated on current and predicted weather conditions. • Be aware of the snow removal equipment and please do not crowd the plow. • Expect snow removal equipment to back up frequently. • Park vehicles off the street and road right -of -ways and cul -de -sacs. • Be patient — plowing and sanding takes time • Minnesota Statute 160.27 subd 5, and city ordinance prohibits plowing, pushing or blowing snow across city roads. • Clean snow from around mailboxes. • Group mailboxes in cul -de -sacs when possible. Page 4 of 6 • Place garbage and recycling containers away from the edge of the road so they don't get covered. • Snow plowing will cause additional snow to be deposited in driveways and around roadside obstacles. Residents should be aware that they may need to clear their driveways several times until their street has been plowed and winged its full width. • Decorative rocks, landscaping plant gardens, lawn sprinkler heads, posts, fences, or other obstruction to snow plowing operations are not allowed in the right -of -way. These items need to be removed at the cost of the resident if viewed as a snow removal hazard. IX. Property Damage The City practices the following property damage policy: A. If Dlaoed 42 iTGhes ewe the —oi irb (or ready repaired or reolaGerd by the City (up to a maxima im GOSt of $60 00) as time r cv mTrc permits,-.Mail boxes and mailbox posts, which meet current USPS regulations, physically hit by a plow will be repaired or replaced at the expense of the contractor(s) or City. Cost of replacement shall not exceed 60.00. B. Damage caused by the weight of snow IS -NOTis not the responsibility of the City or its contractor(s). C. Boulevard damage is r t repaired by the Giitythe responsibility of the resident and will not be repaired by the City or contactoLUs . D. The city will assume NO RESPONSIBILITY no responsibility for damage to underground lawn sprinkling systems, exterior lighting systems, and similar landscaping installed in the public right -of -way. Public right -of -way typically includes the area of the improved street plus additional property between the improved street and a resident's property line. On most Corcoran streets this is approximately 60 feet (or 30 feet from roadway centerline), refer to your survey to confirm distance. Snow plowing and snow storage will take place in the area approximately 15 ft from the traveled road surface into a resident's property (commonly described as public right -of- way.). X. Cull-de-Sacs • The wings on the snow plow trucks are mounted on the right side. Thus, 80% of the snow is deposited on the right side of a cul -de -sac. Page 5 of 6 • Mailboxes should be grouped at the beginning of the cul -de -sac, on the left side of the road, to allow adequate room for snow storage. XI. Emergency Snowplow Procedures The City may want to institute the following emergency procedures to keep residents informed. • The Mayor, City Administrator, or Public Safety Director may declare a snow emergency after discussing the matter with the Public Works Supervisor or his /her designated representative. • No unnecessary travel is advised. • The City Administrator or Public Safety Director will attempt to keep residents informed about current conditions and progress of clearing the roads. • The City Administrator or Public Safety Director will keep the City Council informed about current conditions and progress to clear roads. • The City may also decide to inform the media in extreme circumstances. • The Mayor, City Administrator, or Public Safety Director will cancel the snow emergency when conditions improve enough so travel is again possible. • If there is a medical or other emergency situation where police, fire or other emergency vehicles are unable to reach a resident or business, road maintenance personnel are authorized to make every effort to allow emergency vehicles to obtain access. Page 6 of 6 Mailbox (Guidelines So what makes a good mailbox? From the wear and tear of daily use to constant assault from the elements, these guidelines will help you set up a mailbox that stands up to it all. If you're buying a new mailbox, look for the Postmaster General's seal of approval. every new mailbox design should be reviewed and approved before it goes to market. Ifyou opt to construct your own mailbox, you should run your plans tyy your local postmaster. Overall, the mailbox you build will need to meet the same size, strength, and quality standards as manufactured boxes_ The house or apartment number should be clearly displayed on your mailbox. And, if your mailbox is on a different street than your house, the street name should appear on d, too. Placement The Post Maintenance Door Slats Because of varying road and curb conditions, the Postal ServiceW recommends that you contact your local postmaster for approval of the location of your mailbox before you put it up. Put a roadside mailbox where a carder can safely reach inside without leaving the truck. That means ,positioning lt about di" to 45" off the ground and back about 6" to 8" from the curb. In the absence of a raised curb, contact your local postmaster for guidance. If you live in the city and are attaching the box to your house, just make sure lt can be accessed easily from your sidewalk, steps, or porch. Because city carriers often shoulder heavy bags, put your mailbox about 4' from the ground. That way, your carrier won't have to stretch or bend to reach it. And remember to keep the path to your mailbox clear in inclement weather. 0 C. Q f' r �J 2013 -11 -07 https: / /www.usps.com/ manage /know - mailbox - guidelines.htm Placement The Post Maintenance Door Slats If you're mounting a curbside mailbox on a post near the street, the support should be secure and safe_ The best supports are designed to bend or fall away if a car hits them. The Federal Highway Administration recommends... A wooden mailbox support no bigger than 4" x 4" A 2'- diameter standard steel or aluminum ;pipe Bury your post no more than 24" deep; so it can give way in an accident. Don't use potentially dangerous supports, such as.__ Heavy metal pipes Concrete pasts . Farm equipment, such as milk cans filled with concrete In areas with lots of snow, we suggest a semi' -arch or extended arm -type support. That way, snowplows will be able to sweep under without knocking it down- 2013-11-07 https: / /www.usps.com/ manage /know - mailbox - guidelines.htm STAFF REPORT Document No. 11 b. Council Meeting: November 14, 2013 Prepared By: Brad Martens Topic: Action Required: 1 -94 West Chamber of Commerce Approval Membership Summary: Staff requested a meeting with Rhonda Baack, President of the 1 -94 West Chamber of Commerce after receiving several emails about activities /events that appeared may be beneficial to the City of Corcoran. At that meeting it was realized that there are benefits to becoming a member for the purposes of business outreach, developing relationships with possible new businesses looking to relocate, and to get city information out to the business community. Examples: • Chamber Connect Around the Region meetings with featured speakers • Annual State of the Cities luncheon • Business to Business Expo The 1 -94 West Chamber of Commerce covers the cities of Albertville, Corcoran, Dayton, Hanover, Loretto, Medina, Otsego, Rogers, and St. Michael. Its mission is to promote partnerships between business, government, and community, while providing information and resources, therefore creating a positive environment for the 1 -94 West communities. Financial /Budget: The annual cost of membership is $365.00 for organizations with 16 -20 employees. There are no current funds allocated to become a member however sufficient are available due to the restructuring of the 2013 budget. Options: 1. Direct staff to become a member of the 1 -94 West Chamber of Commerce. 2. Direct staff to not become a member of the 1 -94 West Chamber of Commerce. Recommendation: Direct staff to become a member of the 1 -94 West Chamber of Commerce. Page 2 Council Action: Consider a motion to direct staff to become a member of the 1 -94 West Chamber of Commerce. Attachments: 1. 1 -94 West Chamber of Commerce membership information. Be CONNECTED. Be VISIBLE. Be EMPOWERED. BELONG. �I Our Mission The mission of the 1 -94 West Chamber of Commerce is to promote partnerships between business, government, and community, while providing information and resources, therefore creating a positive environment for the 1 -94 West communities. • ,rest Chamber of Commerce Why BELONG? Be CONNECTED Attend 30+ annual events at no cost or at an exclusive Member rate. Request mailing lists of our Membership at no cost. Make an impact by serving on a committee and meeting other business professionals while making a difference in the community. Be VISIBLE Thousands look to the Chamber annually for information and referrals. The Chamber only refers its Members. Be listed in the Chamber's annual Community Profile & Business Directory, distributed to more than 18,000 residents. Display business cards and brochures in the Chamber Resource Room (open to the public). Be linked on our website from the Chamber's Online Business Directory. Submit your events, press releases, and announcements to our twice - monthly Events & Announcements email. All materials reach more than 500 Member representatives. Advertise in our monthly e- newsletter, the Business Connection. Post your events, Hot Deals, and job postings on our website at www.194westchamber.org. Promote your new location, remodel, or business expansion with a ribbon cutting ceremony. Host Chamber Connect: Around the Region, Business After Hours, or other networking events. Be EMPOWERED Receive frequent e- blasts, twice - monthly Events & Announcements emails, and our monthly e- newsletter, the Business Connection, which details upcoming events and initiatives. Attend workshops, seminars, and co- branded events on a variety of emerging topics to learn and develop your skills. Participate in personal and professional development programs, including our Ambassador program and eLeaders, our program for emerging business professionals. Get involved with our legislative agenda and lend your voice to business issues on a local, state, and federal level. Stay connected to the Minnesota Chamber of Commerce to be informed on state -wide business issues. Be a part of something BIGGER! r I We are members of the Minnesota Chamber Federation, a group of \ crest more than 60 local Chambers of Commerce that speaks as one Chamber of statewide voice at the state legislative level. Together, we are working Commerce to promote a healthy business climate on behalf of our Members. Our Annual Events State of the Cities Luncheon Business Priorities Luncheon Series Session Priorities Legislative Event Mardi Gras Bowling Extravaganza Minnesota Business Day at the Capitol Business & Community Excellence Awards annual Golf Tournament A nual Dinner & Silent Auction B2B Business Expo Annual Holiday Celebration Can you afford not to BELONG? Everything listed is INCLUDED in your Membership! Listing in Online Membership Directory Value $175 Listing in Community Profile & Business Directory Value $195 New Member Listing in Business Connection Value $50 Your Posting in Events & Announcements Value $50 Referral Services Value $300 Ribbon Cutting & Grand Opening Celebrations Value $200 Event Posting on our Online Events Calendar Value $120 Job Posting on our Website Value $150 Hot Deals /Market Space Ads on our Website Value $100 Use of Chamber Conference Room Value $150 Resource Room Business Card /Brochure Displays Value $120 Business Networking Opportunities Value $2000 Legislative Updates Throughout the Year Value $150 Membership Window Decal Value $15 Subscription to Business Connection Value $50 Subscription to Events & Announcements Value $50 Discounts for Chamber Events (per employee) Value $120 Utilization of Chamber Staff expertise & connections: Priceless! This is just a sample of the return on investment you receive with your Chamber Membership! C Albertville Loretto Dwest Corcoran Medina Chamber or Dayton Otsego Hamel Rogers Commerce Hanover St. Michael Make the MOST of your Partnership! The MARKETING Advantage To increase the visibility of your company, the Chamber offers a number of marketing opportunities. Many of these are complimentary, including postings in the twice - monthly Events & Announcements and inclusion of promotional items and information in our New Resident Welcome Bags. For additional investment, Members may upgrade their online directory listing to an Enhanced Listing, advertise in the Business Connection, or sponsor our website, e- communications, or events. The NETWORKING Advantage Allow us to assist you in choosing events and programs that meet your specific networking needs. Take advantage of opportunities to host or speak at Chamber Connect: Around the Region. Host a Business after Hours or other networking event. Make connections when you sponsor or volunteer at an event. The REGIONAL Advantage The 1 -94 West Chamber of Commerce represents Members in ten core communities as well as numerous surrounding cities. We believe that there is truly strength in numbers. We advocate on behalf of our Members on local, state, and federal levels, and are Members of the Minnesota Chamber Federation, which speaks as one unified, state- wide voice. The CHAIRMAN'S CIRCLE This exclusive honor recognizes those Members that have made significant financial investments, greater than $3,000 annually, to support the events, programs, and efforts of the Chamber, which helps to strengthen businesses and stimulates prosperity in our Region for all. Chairman's Circle honorees enjoy premier recognition and special offers throughout the year. The Chairman's Circle Awards are presented at the Annual Dinner. • 11),e,t Chamber of Commerce STAFF REPORT Document No. 11 c. Council Meeting: November 14, 2013 Prepared By: Brad Martens Topic: Action Required: Public Safety Director and City Administrator Direction Performance Evaluation Plan Summary: In past years the City Council has evaluated the performance of the Public Safety Director and City Administrator towards the end of the calendar year. Staff requests direction on how the City Council would like to evaluate the employees in 2013. Options include a closed session of the City Council with all members present or a separate meeting with two or fewer members of the City Council. As part of the evaluation process a form will be submitted to the City Council in advance for completion. Financial /Budget: N/A Options: 1. Direct staff on how the City Council would like to evaluate the performance of the Public Safety Director and City Administrator. 2. Send back to staff for further review. Recommendation: N/A Council Action: Direct staff on how the City Council would like to evaluate the performance of the Public Safety Director and City Administrator. Attachments: N/A STAFF REPORT Document No. 11d. Council Meeting: November 14, 2013 Prepared By: Brad Martens Topic: Business Outreach Meetings Action Required: Approval Summary: Establishing relationships with the business community is important for effectively managing the needs of a community. In order to begin establishing these relationships I am proposing the City begin Business Outreach Meetings. Initial meetings would be set up with large employers or those in which the City has an interest in meeting with due to upcoming projects. The goal would be to hold at least one meeting each month and to have each business complete a Business Outreach Reporting Form. Councilors would be invited to attend the meetings. Meetings would take between 30 -60 minutes. Financial /Budget: N/A Options: 1. Direct staff to begin scheduling regular Business Outreach Meetings. 2. Direct staff not to begin scheduling regular Business Outreach Meetings. Recommendation: Direct staff to begin scheduling regular Business Outreach Meetings. Council Action: Consider a motion to direct staff to begin scheduling regular Business Outreach Meetings. Attachments: 1. Proposed Business Outreach Reporting Form Business Outreach Reporting Form Company/ Contact Information First Name Last Name Company Address City State Zip Phone Ext Overview Information Visit Date: Parent Company Name /City /State (if applicable) Interviewer Name(s): Organization: Business Details What is the Primary business sector at this location? ❑ Administration /Support /Waste Management/ Remediation Services ❑ Agriculture /Forestry /Fishing or Hunting ❑ Accommodation/ Food Services ❑ Arts /Entertainment /Recreation ❑ Construction ❑ Educational Services ❑ Finance /Insurance ❑ Health Care Services /Social Assistance ❑ Information ❑ Management of Companies & Enterprises ❑ Manufacturing ❑ Mining ❑ Professional /Scientific /Technical Services ❑ Real Estate /Rental and Leasing ❑ Retail Trade ❑ Transportation Warehousing ❑ Utilities ❑ Wholesale Trade ❑ Other: Has the company's ownership or top management changed in the last year? Or is change imminent? ❑ Yes ❑ No If Yes, could you please explain? Is this facility owned or leased? ❑ Owned Ell-eased Has this company introduced new products or services during the last year? ❑ Yes ❑ No If yes, could you briefly describe them? Business Outreach Reporting Form Over the past year, has total company sales ❑ Increased ❑ Decreased ❑ Been relatively stable ❑ Fluctuated widely Local Employment and Workforce What is the total number of FTE employees at this facility? (Estimates are okay.) Have the number of jobs at this facility changed in the last year? If so have they: ❑ Increased ❑ Decreased ❑ Stayed the same In the next year do you expect the number of jobs at this facility to: ❑ Increase ❑ Decrease ❑ Be relatively stable ❑ Unsure What types of jobs do you expect to hire: Do you anticipate needing to train employees within the next 12 months ?: If yes, what kind of training will be needed? Market Information Where is this company's primary market: (Select the one that best describes your primary market) ❑ International ❑ Local ❑ Midwest (Including MN) ❑ Minnesota ❑ United States Does this company export? ❑ Yes ❑ No If so, where? (check all that apply) ❑ Africa & Middle East ❑ India, Pakistan, Central /South Asia ❑ Canada ❑ Japan, Korea, Southeast Asia, Australia & Pacific Oceania ❑ Europe & Russia ❑ Latin America & Caribbean ❑ Greater China (China, Hong Kong, Macao, Taiwan) ❑ Mexico Investment Plan Does this company plan to (Check all that apply): ❑ Invest in new facilities ❑ Make major equipment purchases ❑ Renovate /Expand current facilities Please explain: Business Outreach Reporting Form Rank the local business climate: Community Rankings Given what this business does, please rank these features of the community: Education and Training K -12 Rate 1 -5: 1= Least favorable for business 3= Neutral 5= Most favorable for business 1 2 3 4 5 N/A Higher education 1 2 3 4 5 N/A Customized Training Programs 1 2 3 4 5 N/A Overall Workforce Quality 1 2 3 4 5 N/A Transportation /Location Public Transportation 1 2 3 4 5 N/A Highway Infrastructure 1 2 3 4 5 N/A Air Service 1 2 3 4 5 Proximity to Suppliers 1 2 3 4 5 EN/A Quality of Life Recreational Opportunities 1 2 3 4 5 N/A Cultural Opportunities 1 2 3 4 5 N/A Crime Rate 1 2 3 4 5 N/A Social Organizations and Networks 1 2 3 4 5 N/A Housing Supply for Workforce 1 2 3 4 5 N/A Local Access to Capital Lending by local financial institutions 1 2 3 4 5 N/A Assistance from local governments and /or non - profits 1 2 3 4 5 N/A Local Government Attitude towards business 1 2 3 4 5 N/A Permitting /Zoning 1 2 3 4 5 N/A Local Taxes 1 2 3 4 5 N/A Local fees 1 2 3 4 5 N/A Utilities Telecommunications /Broadband Service 1 2 3 4 5 N/A Telecommunications /Broadband Rates 1 2 3 4 5 N/A Electric Rates 1 2 3 4 5 N/A Electric Reliability 1 2 3 4 5 N/A Business Outreach Reporting Form Would you recommend the City of Corcoran as a place to do business? ❑ Yes ❑ No What are the strengths and weaknesses of the City: Strengths: Weaknesses: Post Visit Discussion (completed by City) Does this company require follow up? ❑ Yes ❑ No If yes: what organization(s) should assist? (please check the appropriate box(s) ) ❑ City ❑ Chamber ❑ College ❑ State ❑ Workforce ❑Other: _ NOTES: