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Home My WebLink About2013-01-15 -Parks & Trails Agenda PacketAgenda Corcoran Parks and Trails Commission January 15, 2013 7:00 PM 1. Call to Order /Roll Call 2. Pledge of Allegiance 3. Approval: a. Agenda b. Minutes of 10.16.2012* 4. Open Forum 5. Presentations 6. Old /Unfinished Business a. Rockford School Property Update b. Hennepin County Youth Sports Grant Update c. Ryan Property Update* d. Tax Forfeited Property Update* e. Public Works and Three Rivers Trailhead Project Update 7. New Business a. Goals and Objectives for 2013* b. P & T Goals for 2013* c. Joint Council /Commissions Meeting March 7, 2013 d. Commissioner Appointments 8. Subcommittee & Miscellaneous Reports a. City Council Liaison b. Athletic Association c. Park Dedication Fund* 9. Other Business 10. Announcements 11. Adjourn *Includes Materials Materials relating to these agenda items can be found in the House Agenda Packet by Door. Parks & Trails Commission Agenda Memo January 15, 2013 To: P & T Commissioners From: Dan Donahue, City Administrator Regarding: Administrator Notes to P & T Commission Meeting Agenda 4) OPEN FORUM 55) PRESENTATIONS -NONE 6) OLD /UNFINISHED BUSINESS. a) ROCKFORD SCHOOL DISTRICT AND PARK DEVELOPMENT PROJECT. CHAD ROBRAN AND MICHELLE BYERS WILL UPDATE THE COMMISSION ON THE GRANTS AND SCHOOL DISTRICT PROPERTY DEVELOPMENT. b) HENNEPIN YOUTH SPORT GRANT UPDATE. THE COUNCIL DID APPROVE THE GRANT REQUEST FOR THE $17,000 MOWER AND THE GRANT WAS AWARDED TO THE CITY. THE PURCHASE OF THE MOWER WAS APPROVED ON DECEMBER 20, 2012. GRANT PAYS $10,000 AND THE CITY'S SHARE CAME OUT TO $6,500 FROM THE 2012 BUDGET C) RYAN PROPERTY UPDATE. THIS HAS BEEN BEFORE YOU A COUPLE OF TIME OVER THE LAST TWO YEARS. THE COUNCIL ON DECEMBER 20TH DECIDED TO ACCEPT THE OFFER FROM THE RYAN COMPANIES AND KEN STREETER TO TURN OWNERSHIP OVER TO THE CITY. THE COMMISSION SHOULD TALK ABOUT THIS AND PERHAPS PUT IN THE RECORD YOUR IDEAS FOR A FUTURE PARK RELATED USE. d) TAX FORFEITED PROPERTY UPDATE. THIS PROPERTY AT LAKE JUBERT HAS BEEN FLOATING AROUND SINCE 2007. APPARENTLY THE COUNTY FINALLY CLEARED UP THEIR ISSUES AND WILL NOW BE DEEDING THE PROPERTY TO THE CITY. e) PUBLIC WORKS AND THREE RIVERS TRAILHEAD PROJECT. A LOT IS HAPPENING WITH THE PROJECT AND THE TRAILHEAD COMPONENT. I WILL UPDATE THE COMMISSION ON WHERE THE PROJECT STANDS AND THE CALENDAR OF EVENTS FOR THE NEXT SEVERAL MONTHS 7) NEW BUSINESS a) CITY GOALS FOR 2013. THE CITY COUNCIL HAD A LONG DISCUSSION ON GOALS FOR THE COMING YEAR. SINCE SOME WILL IMPACT THE PARKS & TRAILS COMMISSION, I THOUGHT YOU SHOULD DISCUSS. Page 1 Parks & Trails Commission Agenda Memo January 15, 2013 b) P & T GOALS FOR 2013. 1 HAVE INCLUDED THE PROJECTS LIST FROM 2012. MOST OF THOSE ITEMS ON THE LIST WERE COMPLETED OR CANCELLED. THE COMMISSION SHOULD SPEND SOME TIME ON FUTURE PROJECTS AND ALSO LOOK AT THE DEMANDS THAT WILL BE COMING SOON ON THE PARKS IN THE CITY. ALSO, THE COMMISSION TALKED ABOUT HAVING THE CITY PLANNER ATTEND A MEETING THIS WINTER AND DISCUSS THE PARK DEDICATION ORDINANCE AND THE DEVELOPMENT PLANNING PROCESS. C) JOINT COUNCIUCOMMISSIONS MEETING MARCH 7T". THE COUNCIL WOULD LIKE TO MEET WITH THE PLANNING COMMISSION AND THE P & T COMMISSION ON THIS DATE. PERHAPS THIS MARCH MEETING COULD REPLACE THE NORMAL MARCH MEETING. AGENDA IS BEING DEVELOPED. IDEAS FOR TOPICS? d) THE COMMISSIONERS SHOULD REVIEW THE APPOINTMENTS AND PROCESS OF RECOMMENDING TO THE COUNCIL APPOINTMENTS TO THE COMMISSION. H) SUBCOMMITTEE & MISCELLANEOUS REPORTS a) CITY COUNCIL LIAISON ASLESON b) CORCORAN ATHLETIC ASSOCIATION C) PARK DEDICATION FUND 9) OTHER BUSINESS 10) ANNOUNCEMENTS Page 2 Minutes Corcoran Parks and Trails Commission Tuesday, October 16, 2012 7:00 PM 3b. Present: Commissioners Trish Krueger, Val Nybo, Judith Strehler, Kevin Dale, Chad Robran, Tom Anderson, Rachel Tessmer, Absent: None Others attending: Council Liaison Cossette, City Administrator Donahue A, 1) Convene Regular Parks & Trails Commission Meeting — Chair Kru6gdt called the meeting to order at 7:05 pm in the Corcoran Community Center 2) Pledge of Allegiance 3) Approval of- a) Agenda. Robran suggested that agenda item 5 Presentations be modified as followed: i) Donahue stated that he had information on city development under agenda item 6 that he wanted to give the Commission. ii) Motion by Anderson, seconded by Strehler to approve the agenda with the suggested changes. Voting Aye: All (Motion carried 5:0) b) Minutes of 09.18.12 Meeting. Motion by Robran, seconded by Dale to approve the meeting minutes as presented. Voting aye: All (Motion carried 6:0) 4) Open Forum -None 5) Presentations -None 6) City Developments. Donahue gave the Commission information about the residential development occurring on the south border along Hackamore in Medina. He also talked about the desire of the City Council to hold a joint meeting with the P & T Commission and the Planning Commission after the first of the new year with the theme of Developing a Community Development Plan. 7) Old Business a) Hennepin Youth Grants i) Hennepin Youth Sports Equipment Grant. Donahue informed the Commission that he did submit a grant application for $10,000 to purchase a new field mower. If awarded, the city would have to come up with an additional $7,000 for the match requirement. ii) Hennepin Youth Sports Grant application for 2013. Donahue and Robran informed the Commission that the joint school district /cities grant application was submitted for $325,000. If successful and if the Rockford School District Bond Referendum passes, the city will have a lot of preparations to do for a construction starting in 2013. Foremost would be developing an agreement between the school district and the city for use of the fields. b) Men's Softball League. The Commissioners discussed the following: i) Robran stated he will discuss the 2012 field use with the city bookkeeper and have an invoice sent to the Jaycees ii) Dale would like the city PW to rebuild the pitcher's mound at Snyder Field Parks and Trails Commission Minutes, October 16, 2012 iii) Mike Ebert will be in charge of the League in 2013. Commissioners would like the city to send a letter to him expressing need to "police" the fields after games, and to also watch the use of swearing and foul language. Also, use of beer in the park and the prohibition of beer at the Rockford School property fields. iv) In 2013, the Commission will discuss: (1) The issue of possibly recommending to the City Council the banning beer in the city park (2) Asking for a deposit from all of the Men's League Teams v) Commissioners would like more garbage bins near the fields c) Donahue updated the Commission on the city's efforts at buying a portion of the Roehlke property for the Public Works facility 8) New Business. 4 a) Robran asked the commission if they would disc plating and Park Dedication Fee assessments i) Robran is interested in looking at the r lanning case where park dedication was not requested ii) Discussion followed on the need for the Commissioners to revisit the standards that the Commissioners must use when reviewing planning cases where park dedication is involved iii) Commission asked that city Planner Lindahl come to a meeting after the first of the year to discuss these standards. Also, the planner should be prepared to discuss the recent planning case where park dedication was not assessed. 9) Subcommittee & Miscellaneous Reports a) City Liaison. Council member Cossette provided information on: i) Sewer and water project update. Talked about the option for extending the sewer and water pipes into downtown. ii) Public Works Facility project. The council is in the process of putting together a bond sale of up to $4 million. Also, the basic design is almost finalized and, all contracts with the architect and construction manager have been signed iii) 2013 Budget and preliminary budget levy b) Corcoran Athletic Association (CAA). Dale updated the Commission on the Athletic Association. Dale discussed the possible Rockford Field construction and the need to start planning for options of where to play in 2013 c) Park Dedication Fund. Reviewed. Commissioners noted that $3,000 was added to the fund as a result of the Patnode Planning Case 10) Other Business -None 11) Announcements. None 12) Adjourn. Motion by Tessmer and seconded by Dale to adjourn. Voting Aye: All (Motion carried 7:0) Meeting adjourned at 8:35 p.m. Next Meeting: November 20, 2012 at 7:00 p.m. 2 Parks and Trails Commission Minutes, October 16, 2012 Respectfully Submitted, Daniel Donahue City Administrator �� m o�mm o2yR -moo It fiia p 2 ZE m >c l2r, nmq a0 o; n $ op a qr �w8 89N ° =o'��RB�a�m > € aR =Ro R €mR �p v 9" s'gm N °44`° �2A o� �$A I P I I��upfl I i - '^ Reo 4iv n>' � nereby MFiM1m In el {i.b alan uas prayvN br ne1y Uu.. raf «°y- .jl "Emetleha` ueea the lava er tn. smte at on ata Slonafure oe¢'g.ee IcJe 99A Engilee"'q. Planning• Surveying �� t� Rya Area xw-m iY/mwl0 MF .Il SNd) Anwe )ut / +rs -smo YeLeah fmYRem hr l61 /s% –dSi2 AnwW;Inu WETLAND MITIGATION CORCORAN, MINNESOTA RYAN COMPANIES, U.S. GRADING & EftO510N CONTROL PLAN .^D" s I P I I��upfl I i - '^ Reo 4iv n>' � nereby MFiM1m In el {i.b alan uas prayvN br ne1y Uu.. raf «°y- .jl "Emetleha` ueea the lava er tn. smte at on ata Slonafure oe¢'g.ee IcJe 99A Engilee"'q. Planning• Surveying �� t� Rya Area xw-m iY/mwl0 MF .Il SNd) Anwe )ut / +rs -smo YeLeah fmYRem hr l61 /s% –dSi2 AnwW;Inu WETLAND MITIGATION CORCORAN, MINNESOTA RYAN COMPANIES, U.S. GRADING & EftO510N CONTROL PLAN .^D" Oo[e m /ac /OS a x.e Nam+ Appr owe SLG Dote L+m.ae I 2c. Corcoran Parks and Trails Commission Tuesday, March 16, 2011 7:00 PM Present: Trish Krueger, Tom Anderson, Kevin Dale, Chad Robran, Lindsay Jacobs, Robert Vassello, Val Nybo, Rachael Tessmer Absent: Joan Park, Michelle Hansmann, Others: Council Liaison Roz Milbrandt, Council member Tom Cossette, City Administrator Dan Donahue, TDKA Consultant Sherri Busse 1. Convene. Chair Krueger called the meeting to order at 7:00 PM in the Corcoran Community Center 2. Pledge of Allegiance 3. Approvals: a. Agenda. i. Move Ms. Busse to item 6a from 6d. ii. Add item 7c., voting for officers iii. Motion: Nybo /Anderson to approve agenda as amended. All voted Aye (7:0). b. Minutes of 11.16.10 Commission Meeting: i. Draft minutes indicate Commissioner Park both absent and present ii. Appears that the actual number of commissioners voting and the draft minutes indicating that number are inconsistent iii. Chair requested that these minutes be brought back to the April 26, 2011 for approval after the questions noted above are answered. c. Minutes of 02.15.11 Commission Meeting: i. Motion: Anderson/Nybo to approve as presented. All voted aye (7:0) 4. Open Forum. None 5. Presentations. Commissioner Anderson spoke about the Tree Give -A -Way program which is jointly sponsored by the Commission and the Corcoran Jaycees. The program this year has been announced in the Spring City Newsletter. 16 residents had already called about reserving trees. The commissioners will also be setting up to distribute trees during the Spring Cleanup Day on Saturday, May 7th 6. Unfinished Business a. TDKA Consultant Sherri Busse. Ms. Buss began a discussion on what is in place and what is included in the Scope of Work. She needs to: Parks & Trails Minutes 03.16.2011 i. Look at changes to the 2030 Comp Plan from the 2020 Comp Plan ii. Review what is currently in place as to planning and ordinances iii. Review the electronic spreadsheet developed by Bonestroo Consulting and reviewed by the Commission in 2010 (she asked that a copy be sent to her) iv. Ask the question about the possibility of developing two different Park dedication formulas based on whether properties are inside or outside of the MUSA line (Municipal Urban Service Area) which delineates the availability of sanitary sewer. v. Ms. Buss reviewed for the Commission the state laws regarding Park Dedication and the Corcoran Ordinance putting this state law into action. She also reviewed court cases impacting city ordinances and local practices of cities regarding dedication requirements. Cities have to look at actual cost of park development and base park dedication requirements to developers on these actual costs. Also, can only charge developers for the development of new parks, not existing park maintenance costs. vi. Commission should begin by having an idea on: 1. Will the parks identified in the 2030 Plan will be developed? 2. If parks will most likely no be developed during the 2010- 2030 span, they and the costs should be pulled out 3. Actual land values vii. For the next meeting, Ms. Buss will: 1. Review the current formulas and costs 2. Get values of recent properties sold 3. Use densities from the 2030 Comp Plan 4. Differentiate land values of properties inside and outside the MUSA line 5. Look at the sliding fee schedule possibility 6. Review what other communities are doing and practicing viii. The matter of developing park standards for signage and other physical amenities (trails, rest room facilities) will also be discussed at the next meeting. b. 2010 Report to the Council. The commission reviewed the proposed report. All deemed the slides in the agenda packet as good. Commissioner Robran will present to the council at the March 24, 2011 council meeting c. Review of Joint Council /Commissions Meeting of March 3, 2011. No comments other than all agreed that the joint meeting was beneficial and Parks & Trails Minutes 03.16.2011 that this should be an annual event. The commissioners expressed gratitude for the support of the city council over the past year. d. Meeting between Commission Chairs and the Mayor. The chair will work with the City Administrator and the mayor on setting up a meeting in the near future for the chairs of the two commissions to meet with the mayor on policy setting ideas for the future. e. Ryan/Streeter Turnback Proposal.. Commissioners discussed the proposal for the property to be given to the city. The Commission is interested but will hold off discussing until the next meeting and after the council has had an opportunity to review. 7. New Business a. 2011 Tennis Court Use Agreement. The Commission reviewed the proposed agreement. Motion: Robran/Tessmer to approve the agreement as presented. All voted aye (7:0) b. Review of Meeting with Commission members and Rockford School Superintendent. Robran and Dale reviewed the meeting with the Rockford School District Superintendent held on February 24, 2011. In that meeting, the superintendent reviewed the costs being borne by the district for use of sports facilities for which the District receives no benefit. He calculated that approximately $42,500 was spent by the district and that he needed to find a way for the users of the facilities to pay for the actual use. Donahue informed the Commission that the mayor was planning to meet with the superintendent in the near future and review these costs and the request for cost coverage. c. 2011 Commission Officers. i. Motion by Anderson/Tessmer to elect Trish Krueger as Chair of the P & T Commission for 2011. All voted aye (7:0). ii. Motion by Vassallo/Nybo to elect Robran as Vice -Chair of the P & T Commission for 2011. All voted aye (7:0). 8. Subcommittee & Miscellaneous Reports a. City Council Liaison. Council member Milbrandt discussed the Sewer and Water proposed project and the Public Works Facility project now before the council. She also discussed the joint commission/council meeting and how positive that was received. b. Soccer Association. Little was discussed. Robran and PW Superintendent Meister will follow up and talk with the principals of the Association about what the Commission can do to further assist them to upgrade facilities. c. Athletic Association. Dale updated the commission on activities. He said that as of that date: i. 326 kids signed up for league baseball Parks & Trails Minutes 03.16.2011 ii. There is 8 T -ball teams iii. 8 Near ball teams iv. 6 Traveling team v. 1 girls traveling team vi. 1 girls in -house team vii. 1 Machine pitch boys team d. Park Improvements. No report. e. Park Dedication Fund 9. Other Business. None 10. Announcements. None 11.Adjourn. Motion by Anderson/Robran to adjourn. All voted aye (7:0) at 9:46 pm. Respectfully Submitted, Daniel J. Donahue City Administrator 2 Corcoran Parks and Trails Commission Tuesday, April 26, 2011 7:00 PM Present: Trish Krueger, Tom Anderson, Kevin Dale, Chad Robran, Student Lindsay Jacobs, Robert Vassello, Val Nybo, Student Michelle Hansmann, Student Charles Jacobs Absent: Rachael Tessmer, Others: Council Liaison Ken Guenthner, Council member Rich Asleson, City Administrator Dan Donahue, TDKA Consultant Sherri Busse 1. Convene. Chair Krueger called the meeting to order at 7:00 PM in the Corcoran Community Center 2. Approvals: a. Agenda. i. Add Tree Give a Way Report to 8 Other Business. ii. Add Athletic Association to 9 Announcements iii. Motion: Nybo /Anderson to approve agenda as amended. All voted Aye (6:0). b. Minutes of 11.16.10 Commission Meeting: i. Motion: Anderson/Dale to approve minutes as presented. All voted aye (6:0). c. Minutes of 03.16.11 Commission Meeting: i. Change incorrect day of the week in the heading of the minutes from Tuesday to Wednesday ii. Change Student Commissioner Lindsey Jacobs from present to absent iii. Motion: Vassello/Nybo to approve with changes. All voted aye (6:0) 3. Open Forum. None 4. Presentations. Randy Baudler of the Northwest Trails Snowmobile Club. Gave an overview of the club and updated Commission of their activities in the city. 5. Unfinished Business a. Ryan/Streeter Property Turnback Proposal. Donahue updated the Commission on the proposal and reviewed the letter from the city engineer that had been received by the city council at their meeting of April 14, 2011 on the matter. Donahue related that the council expressed interest in pursuing the proposal but the issue of long term maintenance and who is Parks & Trails Minutes 04.26.2011 responsible has yet to be worked out. Also, the engineer recommended that Ryan/Street put up a $5,000 escrow prior to the city moving forward on further considerations. The escrow is still being considered by Ryan /Streeter. The Commission again stated that they remain interested in pursuing this proposal for possible future parks and trails purposes. b. TDKA Consultant Sherri Busse. i. Ms. Buss began a long discussion that outlined her memo of April 18, 2011 to the Commission. A lot of discussion centered on the fact that the 2030 Comprehensive Plan greatly expanded (more than doubled) the proposed parks and trails in the city with a cost of $33 million. However, the expected area and intensity of future development had not changed significantly from the 2020 Comprehensive Plan. There now existed a disconnect of approximately $20 million between cost and ability to fund such a plan. Further, the memo outlined options for a fee structure and concluded that the fees charged land owners and developers in Corcoran would have to increase three fold above what neighboring cities charge for park dedication. To do this is impossible and could not be supported in state law according to Ms. Busse. ii. The Commissioners after discussion asked Ms. Busse to: 1. Develop scenarios to meet our development goals in the 2030 Comp Plan 2. Articulate what are the issues before the Commission and City of Corcoran 3. Write a memo that explores the issues, costs, value of Parks development, options for Park Development Fees, and give rationale for recommendations. iii. There was discussion on when the information could be developed by Ms. Busse. She stated that the current Scope of Work and the contract called for one more meeting. She can have the information put together for the June meeting. However, she may not be able to attend the meeting if the regular schedule was followed of the third Tuesday of the month. She said she would see what she could do to have her schedule changed in order to attend the Corcoran P & T meeting on June 21 sc 6. New Business a. Fee schedule. Donahue went through the proposed city fee schedule and pointed out the parks related areas of the schedule that the Commission should make recommendations to the city Council. After review and discussion the Commission agreed to the plan as presented Parks & Trails Minutes 04.26.2011 b. Motion: Anderson/Robran to recommend to the City Council the approval of the City Fee Schedule as presented. All voted aye. (6:0) 7. Committee Reports a. City Council Liaison Mayor Ken Guenthner. He updated the Commission on the major activities of the City Council which were: i. The Public Works Facility development. He discussed the current feasibility study on the city owned property immediately south of city hall; and the two additional proposals (property west of the city park along Co. Rd. 50 and the property west of Cain road and south of Co. Rd. 30). ii. Sewer and Water project. He talked about activities to date and the beginning discussion by the council at their meeting on April 28, 2011 iii. 2030 Comprehensive Plan and the efforts to finalize the editing of the document that was accepted by the Met Council at the end of 2009. The council was finishing their review and the document would be soon assembled for the council's final approval in the near future. b. Donahue presented information to the Commission on a request city staff had received about amending the current policy on use of alcohol in the Community Center. The request was to amend by allowing the lessee to serve (not sell) beer and wine without hiring a caterer (as is required in the current policy). Donahue said that the city staff after checking with the MN League of Cities and our insurance broker recommends that this request for the amendment seems reasonable as long as all other provisions of the policy are followed. Donahue said that there was no hurry on the matter but that the person making the request for a change might be coming to an upcoming city council meeting to press her case. The Chair asked that this be put on the next agenda. c. Signage. No Report d. Park Dedication Fund Report. Not discussed and will be reviewed again at the next meeting e. Park Dedication Fund Report-Draft. Not discussed and will be reviewed again at next meeting 8. Other Business a. Agenda schedule. No discussion b. Tree Give Away. Anderson reported to the Commission the efforts he and other volunteers undertook to distribute the trees that were purchased with the Jaycees donation. Because the trees came in earlier than planned this year, they had to be distributed well before the planned give a way on May Parks & Trails Minutes 04.26.2011 7th at the Annual Clean Up Day. He noted that among the volunteers were student Commissions Lindsey Jacobs and Michelle Hansmann. 9. Announcements. Commissioner Dale had left the meeting at this point. He had asked the Chair to announce that he had resigned his position as President of the Corcoran Athletic Association effective May 10, 2011. 10.Adjourn. Motion by Robran/Anderson to adjourn. All voted aye (5:0) at 9:52 pm. Respectfully Submitted, Daniel J. Donahue City Administrator 2 11C. Background In 2005, Ryan Companies proposed to impact wetland for a development project within the City of Maple Grove. Working with the City of Maple Grove, the Elm Creek Watershed Management Commission, and the City of Corcoran, Ryan Companies gained approval to create approximately 12 acres of new wetland as mitigation for the impact within the City of Corcoran on Parcel #27- 119 -23 -44 -0027. The property is generally located along the east side of Old Settlers Road. During the wetland permitting/approval process it was determined that the City of Maple Grove would be the Local Government Unit with the responsibility to oversee and ensure the success of the wetland mitigation/creation. A new wetland creation requires up to five years or more of monitoring and maintenance activities to meet the performance standard required in law. Presumably, Ryan Companies is nearing the end or has successfully completed the necessary monitoring and maintenance to achieve a Final Approval of their wetland mitigation responsibilities under their Wetland Conservation Act (WCA) permit. Property Restrictions and Covenants Ryan Companies has approached the City of Corcoran to assume ownership of the property and therefore we have reviewed the City file and put together a summary of items regarding to wetland condition and process. As part of the WCA permitting process for wetland mitigation sites, a Declaration of Restrictions and Covenants (DRC) has been established and filed for the subject property with Hennepin County. The DRC establishes a perpetual conservation easement for the property pursuant to Minnesota Statute Ch. 84C to fulfill the requirements and ongoing functions and values created through the Wetland Replacement Plan. The restrictions of the DRC include provisions that the property cannot be used for certain uses including but not limited to: agricultural crops, livestock grazing, and constructing structures. Request for Additional Documentation To evaluate the current condition of the wetlands and the property in general, staff recommends obtaining the following for further review: 1. Although the City file contained a project plan, we recommend we review an As -Built or Record Drawing of the pipe inverts, topography, wetlands, and "hill "; 2. All annual Wetland Mitigation Monitoring Reports; and 3. Available correspondence regarding the Wetland Mitigation Site including: Technical Evaluation Panel (TEP) Findings since construction, approval of wetland mitigation areas, currently prescribed and outstanding maintenance activities, and correspondence relative to the project from the City of Maple Grove. Wenck Associates, Inc. 1800 Pioneer Creek Center P.O. Box 249 Wenck Maple Plain, MN 55359 -0249 (763) 479 -4200 Fax(763)479 -4242 E -mail: wenckmp@wenck.com TO: Dan Donahue, City Administrator FROM: Kent Torve, P.E. DATE: April 5th, 2011 SUBJECT: Ryan Companies Wetland Mitigation Site Background In 2005, Ryan Companies proposed to impact wetland for a development project within the City of Maple Grove. Working with the City of Maple Grove, the Elm Creek Watershed Management Commission, and the City of Corcoran, Ryan Companies gained approval to create approximately 12 acres of new wetland as mitigation for the impact within the City of Corcoran on Parcel #27- 119 -23 -44 -0027. The property is generally located along the east side of Old Settlers Road. During the wetland permitting/approval process it was determined that the City of Maple Grove would be the Local Government Unit with the responsibility to oversee and ensure the success of the wetland mitigation/creation. A new wetland creation requires up to five years or more of monitoring and maintenance activities to meet the performance standard required in law. Presumably, Ryan Companies is nearing the end or has successfully completed the necessary monitoring and maintenance to achieve a Final Approval of their wetland mitigation responsibilities under their Wetland Conservation Act (WCA) permit. Property Restrictions and Covenants Ryan Companies has approached the City of Corcoran to assume ownership of the property and therefore we have reviewed the City file and put together a summary of items regarding to wetland condition and process. As part of the WCA permitting process for wetland mitigation sites, a Declaration of Restrictions and Covenants (DRC) has been established and filed for the subject property with Hennepin County. The DRC establishes a perpetual conservation easement for the property pursuant to Minnesota Statute Ch. 84C to fulfill the requirements and ongoing functions and values created through the Wetland Replacement Plan. The restrictions of the DRC include provisions that the property cannot be used for certain uses including but not limited to: agricultural crops, livestock grazing, and constructing structures. Request for Additional Documentation To evaluate the current condition of the wetlands and the property in general, staff recommends obtaining the following for further review: 1. Although the City file contained a project plan, we recommend we review an As -Built or Record Drawing of the pipe inverts, topography, wetlands, and "hill "; 2. All annual Wetland Mitigation Monitoring Reports; and 3. Available correspondence regarding the Wetland Mitigation Site including: Technical Evaluation Panel (TEP) Findings since construction, approval of wetland mitigation areas, currently prescribed and outstanding maintenance activities, and correspondence relative to the project from the City of Maple Grove. Recommendation Should the City Council wish to pursue this parcel, Wenck recommends the City collect an escrow from Ryan for $5,000 along with the above documents to review the hydraulics, conduct a property walkthrough with Public Works, and interview Maple Grove LGU regarding the site. A memorandum of findings will be provided to Council upon completion. Hennepin County Property Map Print 11C. Page 1 of 1 Hennepin County Property Map - Tax Year: 2010 The data contained on this page is derived from a compilation of records and maps and may contain discrepancies that can only be disclosed by an accurate survey performed by a licensed land surveyor. The perimeter and area (square footage and acres) are approximates and may contain discrepancies. The Information on this page should be used for reference purposes only. Hennepin County does not guarantee the accuracy of material herein contained and Is not responsible for any misuse or misreproadood ldo Of this information or Its derivatives. HSelected Parcel Data Parcel ID: 27- 119 -23 -44 -0027 Owner Name: RYAN COMPANIES US INC Parcel Address: 52 ADDRESS UNASSIGNED Property Type: VACANT LAND -RES Homestead: NON- HOMESTEAD Area (sqR): 940356 Area (acres): 21.59 A -T -B: TORRENS Market Total: $144,000.00 Tax Total: $2,245.78 Date Printed: 2/15/2011 10:46:57 AM Current Parcel Date: 2/4/2011 CORCORAN , MN 00000 Sale Price: $649,900.00 Sale Date: 09/2005 Sale Code: VACANT LAND http: / /gis.co.hennepin. mn.us /HCPropertyMap /Locator.aspx 2/15/2011 Hennepin County Property Interactive Map �I -1ter Ictive Map Find a PID or an address on the map Links Tax Information View obliaue imaaery (Bina maps Survey Documents PID: 2911923430008 52 Address Unassigned Corcoran, MN 00000 Owner/Taxpayer Owner: Hennepin Forfeited Land HENNEPIN FORFEITED LAND Taxpayer: CONV PENDING TO CITY PER RES #2007 -55 Tax District School Dist: 883 Sewer Dist: Watershed Dist: 0 Parcel Parcel Area: 6.98 acres 303,870 sq ft Torrens /Abstract: Torrens Addition: Lake Jubert Estates Legend Measure Page 1 of 1 .�. 11116 '".. http: / /gis.co.hennepin.mn.us /property /map /default.aspx ?pid 2911923430008 11/28/2012 From: Vince T. Vander Too To: Daniel Donahue Cc: Kent C. Torve Subject: RE: Tax Forfeited Property Date: Wednesday, November 28, 2012 9:43:25 AM As the resolution states, There are public storm water ponds within this lot. A public trail was also rough - graded through this lot. It meanders along Jubert Lane. There is one other purpose, arguably. By controlling this lot, the City controls access to Jubert Lane from the west. Vince I D 763.479.5124 1 C 763.568.3157 1 From: Daniel Donahue [ mailto :ddonahue @ci.corcoran.mn.us] Sent: Wednesday, November 28, 2012 9:23 AM To: Vince T. Vander Top Cc: Kent C. Torve Subject: Tax Forfeited Property Vince: I got a call from Marilyn Bell of the county who deals with tax forfeited property. She said that the deed (property link below) will be sent to the city finally on this property near Lake Jubert. Do you recall why (other than for park use) we wanted this forfeited property? Any drainage issues? Lake Sarah Watershed issues? http: / /gis.co.hennel2in.mn.us /Property /map /defauIt.aspx? C= 453070.33465946145 4992324. 458359778& L =5 &T= hybrid &D = true& LID= O &FID= 2911923430008 &VIS = 0.0.0.0.0.0 Daniel J. Donahue City Administrator City of Corcoran, MN 8200 Co. Rd. 116 Corcoran, MN 55340 ddonahue(o)ci.corcoran.mn.us Direct Dial & Voicemail: 763 - 400 -7030 General Office: (763) 420 -2288 Cell: 763 - 238 -0219 City of Corcoran County of Hennepin State of Minnesota RESOL UTION NO. 2007 -55 MOTION BY MEMBER: SECONDED BY MEMBER: RESOLUTION REQUESTING THE CONVEYANCE OF OUTLOT A LAKE JUBERT ESTATES FOR PUBLIC PURPOSE WHEREAS, the Hennepin County Taxpayers Department has informed the City of Corcoran that Outlot A of Lake Jubert Estates, Parcel Identification Number 29- 119 -23 -43 -0008 has been tax forfeited; and WHEREAS, Outlot A of Lake Jubert Estates contains a storm water pond which must be maintained for public purpose; and WHEREAS, the City of Corcoran's Park and Trail Plan has identified a trail through Outlot A to provide for recreational opportunities to the public. THEREFORE BE IT RESOLVED, that the City of Corcoran does hereby request the conveyance of Outlot A of Lake Jubert Estates to the City of Corcoran for public purposes that will include recreational opportunities and storm water ponding. VOTING AYE VOTING NAY Guenthner, Ken Grabowski, Chuck Thomas, Ron Jacobs, Paul Hudok, Christopher ATTEST: Guenthner, Ken Grabowski, Chuck _ Thomas, Ron Jacobs, Paul _ Hudok, Christopher Whereupon, said Resolution is hereby declared passed on this 9th day of August 2007. Ken Guenthner, Mayor Barb Larson, City Clerk City Seal RICity Hall InformationlCITY GOVERNMEN71Council, Commissions & CommitteeslParks & Trails CommissionlAgendasl2013101 .15.1317c. Res. No. 2007 -55 Outlot A Lake Jubert. doc 1/11/2013 i( Goals and Objectives 2013 2I_i In Progress In Progress — Finish Phase 1 of Water and Sewer Project- Finish construction of Lift Station and become fully operational -31d quarter — Extension of Sewer and Water Distribution System • Determine if there will be a Downtown Phase 2 of Sewer and Water Project -15t quarter • Determine if there will be an extension of Phase 1 of the Water and Sewer Project to the city park — Implement bidding, award of contracts, and construction of PW Facility. Complete Public Works Facility -4th quarter — Determine road improvement program for year -1st quarter — Rockford Schools Property and sports /recreation improvements -start planning and development process in ird quarter —Maple Hill Community Center development. Grant approved, initiate process for development and construction. Need to start planning /zoning process immediately. 316', In Progress — Ground water quality issues addressed per the MS4 Regulations and Permit — Complete Assessment Policies of City-2nd quarter — Public Safety- participate in the development of action plans to merge all or parts of the Loretto Fire Department and the Hamel Fire Department (the $26,000 grant was approved that is to be used to facilitate the consolidation /merger of services provided by these two departments). — Lennar Housing Development (SE corner of city)- planning and permitting thru 2nd Quarter — Adhere to 5 Year Finance Plan — General Fund Surplus increased from 24% to 35% by end of 2015 —Hold joint City Council, Planning commission, and Parks and Trails Commission meeting on March 7th 4(l In Progress . X 5I_ Should Be Initiated in 2013 • City Administration- ongoing review to assure resources, policies, and procedures in place to accommodate expected future increased development activities -3rd quarter • Code Updates — Appendix A (design Standards)- Initiate area planning (i.e. Downtown, SE Corner of City, etc.) and visioning with input from Planning and Parks Commissions — Non - conformities • Community Development resources, policies, and procedures in place to accommodate 1/11/2013 expected increased development activities -3rd quarter Continuity of city's leadership and management. The City Council should begin the discussion on succession planning of city leaders. erl Should Be Considered in 2013 Governance for the future. Corcoran is on the cusp of a lot of changes (both internally and externally) over the next several years. Does our current governance and organizational model work for the future? I urge you to start thinking and discussing the issues X 7f Qx, Needed But Not Critical in 2013 —Code updates -staff will review with the Council and Planning Commission ideas and priorities for these updates. Suggested are: • Design Standards for Open Space & Preservation Plats • Development Rights Map • Accessory Dwelling Units • Home Occupation Ordinance — Master Park Plan developed for Roehlke Property M CITY OF CORCORAN 2012 Proposed Park CIP Projects 10/18/11 Priority Project Cost General Fund Park Fund Grant 1 Fibar Mulch around playground $15,000 $5,000 $10,000 2 Septic and Restroom $50,000 $50,000 3 Paving from parking lot to pavilion and playground $10,000 $10,000 4 Rebuilding Tennis Courts $55,000 $18,500 $36,500 5 One T -Ball Field $5,000 $5,000 6 Fencing- Snyder Field, along Co. Rd 10, and Co. Rd 50 $40,000 $40,000 7 Field Netting $10,000 $1,500 $8,500 8 Batting Cage Repair $5,500 1,500 $4,000 Total $175,000 $5,000 $103,670 $66,330 CITY OF CORCORAN 1/11/13 PARK CAPITAL FUND REPORT jheinecke As of January 11, 2013 8c. CASH FUNDS Park Memorial Dedication Park Maintenance PROJECT DETAIL Date 2012 BEGINNING BALANCE 335,411.91 11,707.88 Jan -12 MN Dept Rev /Sales Tax (24.14) Jan -12 Stone & Steel (Paver) (67.00) Feb -12 Stone & Steel (Paver) (58.44) Mar -12 Memorial Brick (JC's) 100.00 Mar -12 Interest Earned 927.84 Mar -12 Interest Earned 7.38 Apr -12 Forfieted Land Fee return 250.00 May -12 C. Caye (Maintenance) (727.77) Jun -12 C. Caye (Maintenance) (231.36) Jul -12 Signs Now (Park Signs) (7,224.96) Jun -12 Interest Earned 270.00 7.30 Jul -12 C. Caye (Maintenance) (107.40) Jul -12 Memorial Brick 50.00 Aug -12 C. Caye (Maintenance) (70.00) Aug -12 Stone & Steel (Paver) (29.22) Aug -12 Patnode Park Dedication 3,000.00 Oct -12 C. Caye (Maintenance) (420.00) Sep -12 Interest Earned 6.82 (2,805.92) (1,535.03 2012 YTD ACTIVITY 0.00 0.00 0.00 0.00 ENDING BALANCE 332,605.99 10,172.85 0.00 0.00 0.00 0.00 1 of 2 CITY OF CORCORAN FARMERS STATE SAVINGS January 11, 2013 Savings Date Expense Interest Revenue Balance 12/2007 Year end balance 1,532.81 3/2008 3.83 1,536.64 6/2008 4.30 1,540.94 6/2008 Milbrandt Donation 5,000.00 6,540.94 9/2008 12.38 6,553.32 12/2008 9.57 6,562.89 3/2009 8.10 6,570.99 6/2009 6.84 6,577.83 7/2009 Milbrandt Donation 5,000.00 11,577.83 9/2009 16.81 11,594.64 12/2009 17.55 11,612.19 3/2010 15.63 11,627.82 6/2010 14.50 11,642.32 9/2010 13.98 11,656.30 12/2010 11.76 11,668.06 3/2011 11.51 11,679.57 6/2011 11.65 11,691.22 9/2011 9.45 11,700.67 12/2012 7.21 11,707.88 5/2012 Garden Maintenance (727.77) 10,980.11 3/2012 7.38 10,987.49 6/2012 Garden Maintenance (231.36) 10,756.13 6/2012 7.30 10,763.43 7/2012 Garden Maintenance (107.40) 10,656.03 8/2012 Garden Maintenance (70.00) 10,586.03 10/2012 Garden Maintenance (420.00) 10,166.03 9/2012 6.82 10,172.85 TOTAL $ (1,556.53) $196.57 $ 10,000.00 $ 10,172.85