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HomeMy WebLinkAbout2013-01-15 - Parks and Trails MinutesMinutes Corcoran Parks and Trails Commission Tuesday, January 15, 2013 7:00 PM Present: Commissioners Trish Krueger, Val Nybo, Judith Strehler, Kevin Dale, Chad Robran, Tom Anderson, Rachel Tessmer, Absent: None Others attending: Council Liaison Guenthner, Council member Lynch, Resident Deb Regan, Rockford School representative Michelle Byer, City Administrator Donahue 1) Convene Regular Parks & Trails Commission Meeting — Chair Krueger called the meeting to order at 7:00 pm in the Corcoran Community Center 2) Pledge of Allegiance 3) Approval of- a) Agenda i) Robran suggested that agenda item 7e. Ball Field Scheduling. Presentations be modified as followed: ii) Motion by Anderson, seconded by Strehler to approve the agenda with the suggested addition of item 7e. Voting Aye: All (Motion carried 7:0) b) Minutes of 10. 16.12 Meeting. Motion by Robran, seconded by Anderson to approve the meeting minutes as presented. Voting aye: All (Motion carried 7:0) 4) Open Forum -None 5) Presentations -None 6) Old/Unfinished Business a) Rockford School Property Update. i) Mayor Guenthner gave update on meeting with the Superintendent and his staff on January 8, 2013 regarding the concept plan for the development of the school property next to Corcoran Park. He stated the city and the P & T Commission will be part of the planning process as their plans develop. The city should be receiving some preliminary plans around March. ii) Motion by Anderson and seconded by Nybo to appoint Robran and Dale to represent the Commission on this city committee reviewing plans. Voting aye: All (Motion carried 7:0) b) Hennepin Youth Grants i) Sports Grant involving Rockford Schools, Corcoran, Rockford, and athletic associations of both cities. Michelle Byer updated the activates of the Rockford Area Collaborative Effort (RACE) and where the grant award of $110,000 stood. Much of what she said had already been brought up by Mayor Guenthner and the Superintendent's Meeting of January 8th. As of this date, Ms. Byers pointed out that nothing is firmed up regarding constructions plans, setting schedules, or setting agendas. She did thank the city for their excellent help and their willingness to be part of the process. ii) Sports Equipment Grant. Donahue updated the Commission regarding the $10,000 equipment request. He stated the city was awarded the grant for this amount. He further said the city council had authorized the purchase of the ground mower equipment for the Parks and Trails Commission Minutes, January 15, 2013 park with the remaining $7,000 needed for the equipment coming from surplus General Fund monies in 2012. c) Ryan Property. Mayor Guenthner and Donahue updated the Commission on the council action to accept the donation of the Ryan Property that was discussed by the Commission at their meeting on April 26, 201. The council decided on December 13, 2012 the accept the donation of the land. Uses and plans for the property are not a priority at this time and that whatever is decided will be done with input of the neighboring property owners and the Commission. d) Tax Forfeited Land Deeded to City. Donahue updated the Commission on the property (PID #291192343008) that has now been cleared for deeding to the city. Commission and city council had asked Hennepin County for the Tax Forfeited land back in 2007. The request had to be approved by the State Legislature and the County. No immediate plans other than put into inventory for future trail and/or easement purposes. e) Public Works Facility and Three Rivers Trailhead. Mayor Guenthner and Donahue updated the Commission on plans underway to develop a PW Facility along Co Rd 19. The city is working with the Three Rivers Park District on developing an agreement to develop a Trailhead Facility just north of the PW Facility. The Park District has allocated as much as $110,000 for the project. The city council will probably consider the formal agreement in February or .March 7) New Business. a) Goals and Objectives. Mayor Guenthner and Donahue discussed a planned joint meeting of the two city commissions and the city council for March 7t'. The city council considered this goal and others on the list that was discussed at the council meeting of January 10, 2013. The mayor emphasized that he wants both commissions to be part of the city's planning process regarding goals. b) Parks & Trails 2013 Objectives. Robran asked that there be discussion when the P & T Commission considers goals on the possible use of the property just west of Old Sturbridge Road for park uses. Anderson passed out his thoughts on possible goals for the Commission. Chair Krueger asked that all of this be put on the February P & T Agenda for discussion. c) Joint Council and Commissions Meeting. Discussed in 7a. d) Commissioners Appointments i) Donahue presented information on the list of current Commissioners, those whose terms were expiring (Robran, Anderson, and Dale), and the process for appointments. The three Commissions whose terms were expiring all said that they has submitted applications for re- appointment. Also, resident Deb Regan stated she had submitted her application for appointment. ii) Motion by Kruger and seconded by Tessmer to recommend to the city council the re- appointment of Robran, Dale, Anderson; and the appointment of Regan to the Commission. Voting aye: Nybo, Kruger, Tessmer, and Strehler. Robran, Anderson, Dale abstained. (Motion passed with majority 4 votes in favor and 0 no votes). e) Ball Field Scheduling i) Robran and Dale recommend to keep doing what was done in 2012. ii) Robran wants to further discuss at next meeting 2 Parks and Trails Commission Minutes, January 15, 2013 iii) Discussion among Commissions on trying to find ways to pay for city staff time to assist in the future scheduling needs especially if the Rockford School property ballfields and sports complex develops. 8) Subcommittee & Miscellaneous Reports a) City Liaison. Mayor said most of the information on city council activities had already been discussed. He re- emphasized that the city goals for 2013 and beyond are still being discussed. b) Corcoran Athletic Association (CAA). Dale discussed the following: i) Pancake Breakfast at the Corcoran Community Center on February 10`h ii) This event will be the kick off for this year's registrations by the CAA iii) The CAA's web page and its information uses including scheduling and registration iv) Registration fees will remain the same as in 2012 v) 8 Near Ball and 8 T -Ball teams planned this year, the most of any year. c) Park Dedication Fund. Reviewed and no comments. The mayor reminded the Commissioners that he would like to see as a P & T goal a more considered policy plan for the future uses of this fund. 9) Other Business -None 10) Announcements. None 11) Adjourn. Motion by Robran and seconded by Dale to adjourn. Voting Aye: All (Motion carried 7:0) Meeting adjourned at 9:22 p.m. Next Meeting: February 19, 2013at 7:00 p.m. Respectfully Submitted, Daniel Donahue City Administrator Approved on 2/19/13 3