HomeMy WebLinkAboutResolution 2001-84 - Adopting Procedure for Access to Public Data City of Corcoran
County of Hennepin
State of Minnesota
RESOLUTION NO. 2001 - 84
MOTION BY MEMBER: Gageby
SECONDED BY MEMBER: Bucher
Whereas, State Statute Chapter 13.03 Government Data Practices, sets forth the procedures that
are required by government entities to abide by in the creation, collection, maintenance, use,
storage, distribution and dissemination of data; and
Whereas, to assure the public the right to request and access public data the City of Corcoran has
determined the need for a policy to identify the responsible authority as the City Clerk and the
procedures to be followed to assure the public their right to public data;
Therefore, be it resolved, that the Council of the City of Corcoran does hereby adopt the
"Procedure for Access to Public Data within the City of Corcoran" as hereto attached as Exhibit
A.
VOTING AYE VOTING NAY
x Bucher, John Bucher, John _
x Gageby, David Gageby, David
x Gmach, George Gmach, George
x Guenthner, Ken Guenthner, Ken _
x Thomas, Ron Thomas, Ron _
Whereupon, said Resolution is hereby declared passed
on this 13th day of December , 2001.
Kenneth Guenthner, Mayor
ATTEST:
Susan Vergin, CMC, City Clerk Cr)'Seal
PROCEDURE FOR ACCESS TO PUBLIC DATA
WITHIN THE CITY OF CORCORAN
1. All requests for government data shall be made in writing to the responsible
authority, or designee, on a form provided by the City.
2. If the responsible authority determines the data request is public, the data will
be provided to the requesting party as soon as reasonably possible. (For example, City
Council minutes could be made available immediately assuming staff was not otherwise
occupied)
3. The responsible authority, or designee, shall consult with the City Attorney if
there is any question or doubt about the public nature of the data requested.
4. If the requesting party is seeking to review public information, the responsible
authority, or designee, will within a reasonable time following the request, obtain the
requested information and permit its review. If requested, the responsible authority, or
designee, will interpret the information.
5. If the responsible authority determines that the requested data is classified so as
to deny the requesting person access, the responsible authority, or designee, shall inform the
requesting party as soon as possible thereafter of that determination with citation to the
authority rendering the data non-accessible.
6. If copies of public data are requested, the responsible authority, or designee,
shall charge the requesting person the actual costs to the City of providing copies.
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7. This procedure is intended to comply with the Government Data Practices Act
(Section 13.03)and any inconsistencies with this procedure and the Act, shall be resolved in
favor of the Government Data Practices Act.
CITY OF CORCORAN
Dated: /n /� aoe/
Susan Vergin, City Cleo
Responsible Authority
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