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2013-10-24 - Council Agenda Packet
Agenda Corcoran City Council October 24, 2013 - 7:00 PM 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Open Forum 5. Presentations 6. Consent Agenda a. Draft Minutes of October 10, 2013 Council Meeting* 7. Claims as Presented * a. Escrow Claims (Fund #500) b. All Other Financial Claims 8. Staff Reports / Memos /Commissions a. Planning Project Report* b. Code Compliance Report* c. Financial Performance Report* 9. Planning Business / Landform a. Triden Ridge Estates 2nd Addition Preliminary Plat and Final Plan* b. Public Hearing — Meadow Creek Estates Easement Vacation* c. Meadow Creek Estates 2nd Addition Preliminary Plat and Final Plat* d. Ordinance Amendment Regarding Density* 10. Unfinished Business a. Public Works Facility* b. Sanitary Sewer and Water Services c. Rockford School District Baseball Field Cost Participation d. City Administrator Onboarding 11. New Business a. Local Board of Appeal Training 12. Unscheduled Items 13. Review of Upcoming Council Meeting Agenda 14. Council Calendar Planning Commission 10/3/13 11/7/13 12/5/13 01/2/14 2/06/14 03/6/14 04/3/14 Thomas Guenthner Asleson Lynch Cossette Thomas Guenthner Parks and Trails Commission 10/15/13 11/19/13 12/17/13 1/21/14 2/18114 03/18/14 4/15/14 Guenthner Asleson Asleson Cossette Thomas Guenthner Asleson 15. Adjournment *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. City of Corcoran City Council Meeting Minutes October 10, 2013 - 7:00 PM 6a. The Corcoran City Council met on October 10, 2013, at City Hall in Corcoran, Minnesota. Present were, Mayor Guenthner, Councilor Asleson, Councilor Cossette, Councilor Lynch, and Councilor Thomas. Also present were City Administrator Martens, City Attorney Carson, City Engineer Torve, and Director of Public Safety Gormley. Mayor Guenthner called the meeting to order at 7:00 pm 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval Motion: made by Thomas, seconded by Lynch to approve the agenda as presented with the addition of: 11 g. Composting 8b. Public Works Facility soil update Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) 4. Open Forum -None 5. Presentations a. Laura Landis — Program Coordinator with Home Free Community Program spoke to the council about the services provided and requested approval of Corcoran's continued financial assistance in funding the program. b. Paul Durand — Rockford Area Schools Superintendent presented an update on the school district along with a vision for the future of the school district in Corcoran. Mr. Durand also discussed plans for a baseball field proposed to be built in Corcoran. 6. Consent Agenda a. Draft Minutes of September 26, 2013 Council Meeting Motion: made by Cossette, seconded by Asleson to approve the consent agenda as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) 7. Claims as Presented a. Escrow Claims (Fund #500) Motion: made by Thomas, seconded by Asleson to approve the escrow claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) b. All Other Financial Claims Motion: made by Thomas, seconded by Asleson to approve all other claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) 8. Staff Reports / Memos /Commissions a. Medina Police Department Letter received by council. No action required. b. Public Works soil correction update by Engineer Torve. No action required. 9. Planning Business / Landform -None 10. Unfinished Business a. Sanitary Sewer and Water Services report presented by Administrator Martens. Council discussed and directed staff to update policy based on council discussion. 11. New Business a. Survey Reimbursement Request by Paul Henry -19701 Jackie Ln heard by council. City of Corcoran City Council Meeting Minutes October 10, 2013 - 7:00 PM 6a. Motion: made by Cossette, to reimburse' /2 of the survey cost to Mr. Henry. Motion failed for lack of a second. b. Trunk Fee Adoption -New Fees Motion: made by Cossette, seconded by Asleson to approve revision to fees as recommended by staff. Council discussed. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) c. 2014 Fee Schedule received by council. Council discussed and directed staff to clarify civic center fees. d. 2010 -2012 Benefit Withholding Error Motion: made by Asleson, seconded by Thomas to authorize reimbursement as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) e. Home Free Funding Request Motion: made by Thomas, seconded by Asleson to approve funding as requested. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) f. City Administrator Priorities memo received. Council discussed administrator workload and directed the administrator to limit new commitments in order to focus on the city organization. g. Council received an inquiry about a city maintained compost site. Council discussed, Councilor Lynch offered to collect data from other city's our size and return the information to Administrator Martens. 12. Unscheduled Items -None Mayor Guenthner recessed the regular meeting at 9:36 pm to convene a closed meeting Mayor Guenthner reconvened the regular meeting at 9:47 pm 13. Closed Meeting a. To review proposed settlement agreement related to 19400 Co Rd 10 Motion: made by Thomas, seconded by Asleson to authorizing the execution of the settlement agreement as presented by counsel in the closed session. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) 14. Review of Upcoming Council Meeting Agenda a. November and December meeting schedule discussed. Motion: made by Lynch, seconded by Asleson to reschedule council meetings as follows: Thursday November 28, 2013 rescheduled to Monday November 25, 2013 Thursday December 26, 2013 rescheduled to Monday December 23, 2013 Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) MOTION: made by Thomas, seconded by Lynch to adjourn. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas. (Motion carried 5:0) Meeting adjourned at 9:50 pm City of Corcoran City Council Meeting Minutes October 10, 2013 - 7:00 PM 6a. Jeanie Heinecke — City Clerk FINANCIAL CLAIMS CHECK RANGE 21204 -21255 Agenda Item 7 a -b. Council Meeting Date: 10/24/2013 Prepared By: jheinecke Agenda Item: 7a. FUND #500 Escrow Claims Paid to Amount Project name Satellite Shelters Inc 1,224.50 Satellite Shelters 10 -07 Total 1,224.50 Total Fund #500 $ 1,224.50 (See attached Check Detail Register) Agenda Item: 7b. ALL OTHER FINANCIAL CLAIMS Void check # 21096 Total not included in approval amount /information only $ 964.33 (See attached Check Detail Register) $ 513,116.58 TOTAL AUTO DEDUCTIONS $ 98,171.16 TOTAL EXPENDITURES FOR APPROVAL $ 612,512.24 Auto Deductions / Electronic Fund Transfer / Other Disbursements Date Paid to Amount 10/3/13 Net Payroll PR20 35,193.49 10/4/13 Payroll Taxes 278.02 10/4/13 Paychex Fee 11,644.25 10/8/13 PERA 8,670.52 10/8/13 Citi Street - 457 Deferred Comp 2,129.15 10/8/13 Citi Street - Health Care Saving 2,716.48 10/9/13 US Bank - H S A 1,272.66 10/3/13 The Hartford 356.85 10/7/13 FP Mailing 2,450.00 10/9/13 FP Mailing 1,050.00 10/17/13 Net Payroll PR21 32,409.74 Total 98,171.16 Total amount not reflected in Cash Balances Report $ 91.36 H: \City Hall Information \CITY GOVERNMENT\Council, Commissions & Comm ittees \Council Information \Council Claims \2013 Claims.xls CITY OF CORCORAN CASH BALANCE REPORT OCTOBER 3, 2013 Fund Descr Account Current Balance Last Yr YTD Bal Cash GENERAL FUND G 100 -10100 $205,441.22 - $337,142.16 RESERVES DONATION FUND G 201 -10100 $12,897.16 $25,237.55 POLICE DONATION FUND G 202 -10100 $1,601.15 $1,595.89 FIREARMS SAFETY G 204 -10100 - $71.50 - $170.73 DWI FORFEITURE FUND G 205 -10100 $12,411.18 $11,592.68 DRUG FORFEITURE FUND G 206 -10100 $1,168.62 $1,169.06 TRUCK SAFETY G 207 -10100 $5,575.12 $3,348.97 ASPHALT MAINTENANCE G 305 -10100 $71,453.56 $71,480.50 POLICE CAPITAL FUND G 308 -10100 $10,278.55 $39,760.84 D /S- EQUIPMENT CERTS G 309 -10100 $43,841.98 $30,371.58 CO. RD. 19 IMPROVEMENT G 310 -10100 - $2,333.60 $134,195.51 2012B PUBLIC WORKS BOND D/S G 311 -10100 $34,125.00 $0.00 TAX INCREMENT FINANCING G 401 -10100 $1,693,088.04 $1,872,801.48 INFRASTRUCTURE PLANNING G 402 -10100 - $62.48 - $768.33 FACILITY EXPANSION D/S G 407 -10100 - $13,341.00 - $15,693.30 PW CAPITAL FUND G 410 -10100 $4.32 $5.28 PUBLIC WORKS FACILITY G 411 -10100 $1,821,797.07 $0.00 PARK CAPITAL FUND - DEDICATION G 415 -10100 $338,075.42 $332,388.50 CAPITAL - EQUIPMENT CERTS G 416 -10100 $3,665.18 - $309,756.57 SHANNON LANE G 417 -10100 $1,765.00 $1,639.89 ESCROW HOLDING FUND G 500 -10100 $56,223.50 $16,336.20 CIVIC ORGANIZATIONS G 501 -10100 $6,000.09 $6,000.09 WATER G 601 -10100 - $17,617.46 $0.00 SEWER G 602 -10100 - $10,165.14 $0.00 INVESTMENT CONTROL G 999 -10100 $4,787.60 $6,247.87 Total Cash 4,280,608.58 1,890,640.80 Farmers Savings Acct PARK CAPITAL FUND - MEMORIAL G 415 -10102 10,681.48 10,656.03 Change in Market Value GENERAL FUND G 100 -10105 (2,415.42) 6,168.30 Grand Total Cash 4,288,874.64 1,907,465.13 Due to Other Funds INFRASTRUCTURE PLANNING G 402 -20700 (177,632.76) (176,992.76) SHANNON LANE G 417 -20700 (96,782.09) (100,305.06) Total Due to Other Funds (274,414.85) (277,297.82) CORCORAN, MN 10/17/13 2:35 PM Page 1 *Check Detail Register© October 2013 Paid Chk# 021206 10/24/2013 B & D PLUMBING HEATING & AC E 411 - 43100 -520 Buildings and Structures Check Amt Invoice Comment 10100 Farmers State Bank Total B & D PLUMBING HEATING & AC Paid Chk# 021204 10/24/2013 ADAMS PEST CONTROL, INC. Paid Chk# 021207 E 100 - 41941 -210 Operating Supplies (GENERAL) $191.31 835470 BOXELDER BUG TREATMENT Total ADAMS PEST CONTROL, INC. $191.31 PAY 1 Paid Chk# 021205 10/24/2013 ALLSTATE PETERBILT B &B SHEET METAL & ROOFING $100,181.31 E 100 - 43100 -220 Repair /Maint Supply (GENERAL) $24.85 F232830025 TRUCK PARTS E 100 - 43100 -220 Repair /Maint Supply (GENERAL) $6.51 F232830031 TRUCK PARTS Professional Srvs (GENERAL) Total ALLSTATE PETERBILT $31.36 TIF MODIFCATION Paid Chk# 021206 10/24/2013 B & D PLUMBING HEATING & AC E 411 - 43100 -520 Buildings and Structures $85,067.75 PAY 4 CATEGORY 8, PAY 4 Total B & D PLUMBING HEATING & AC $85,067.75 Paid Chk# 021207 10/24/2013 B &B SHEET METAL & ROOFING E 411 - 43100 -520 Buildings and Structures $100,181.31 PAY 1 CATEGORY 6, PAY 1 Total B &B SHEET METAL & ROOFING $100,181.31 Paid Chk# 021208 10/24/2013 BARSNESS KIRSTIN F E 401 - 41900 -300 Professional Srvs (GENERAL) $1,837.50 185 TIF MODIFCATION Total BARSNESS KIRSTIN $1,837.50 Paid Chk# 021209 10/24/2013 BEAUDRY OIL COMPANY E 100 - 42100 -212 Motor Fuels $1,349.70 787554 SQUAD FUEL E 100 - 42100 -212 Motor Fuels $1,266.80 788191 SQUAD FUEL E 100 - 43100 -212 Motor Fuels $848.43 788192 DIESEL FUEL E 100- 42100 -212 Motor Fuels $1,052.10 788218 SQUAD FUEL E 100 - 43100 -212 Motor Fuels $929.08 788219 DIESEL FUEL Total BEAUDRY OIL COMPANY $5,446.11 Paid Chk# 021210 10/24/2013 CENTERPOINT ENERGY HOUSTON E 100 - 43100 -380 Utility & Services (GENERAL) $30.32 100113 NATURAL GAS -CO RD 19 Total CENTERPOINT ENERGY HOUSTON $30.32 Paid Chk# 021211 10/24/2013 CENTERPOINT ENERGY HOUSTON E 100 -41941 -380 Utility & Services (GENERAL) $33.32 100113 NATURAL GAS E 100 - 45200 -380 Utility & Services (GENERAL) $16.78 100113 NATURAL GAS Total CENTERPOINT ENERGY HOUSTON $50.10 Paid Chk# 021212 10/24/2013 CINTAS - 470 E 100 - 42100 -223 Building Repair Supplies $33.09 470305512 FLOOR MATS E 100 - 41941 -210 Operating Supplies (GENERAL) $47.33 470305513 City Hall Scraper Mat E 100 - 43100 -417 Uniforms $88.06 470305514 PW Uniforms E 100 - 41941 -210 Operating Supplies (GENERAL) $47.33 470308785 City Hall Scraper Mat E 100 - 43100 -210 Operating Supplies (GENERAL) $76.63 470308786 PW Towels E 100 - 43100 -417 Uniforms $90.01 470308787 PW Uniforms E 100 - 42100 -223 Building Repair Supplies $33.09 470308787 FLOOR MATS Total CINTAS - 470 $415.54 CORCORAN, MN 10/17/13 2:35 PM Page 2 *Check Detail Register© October 2013 Check Amt Invoice Comment Paid Chk# 021213 10/24/2013 COMCAST- INTERNET E 100 - 41941 -321 Telephone $63.71 100513 CITY HALL INTERNET E 100 - 42100 -321 Telephone $63.70 100513 PD INTERNET Total COMCAST- INTERNET $127.41 Paid Chk# 021214 10/24/2013 EBERT CONSTRUCTION E 411 - 43100 -300 Professional Srvs (GENERAL) $21,490.90 PAY 10 CM PAY #10 Paid Chk# 021219 Total EBERT CONSTRUCTION $21,490.90 E 411-43100-520 Buildings and Structures Paid Chk# 021215 10/24/2013 EH RENNER & SONS INC )tal HAUGO GEOTECHNICAL SERVICES LL $2,484.25 E 411 - 43100 -520 Buildings and Structures $12,509.60 PAY 1 CATEGORY WELL, PAY 1 Total EH RENNER & SONS INC $12,509.60 Employer Paid Health $34.99 Paid Chk# 021216 10/24/2013 FABCON PRECAST LLC E 100 - 42102 -131 Employer Paid Health $102.23 E 411 - 43100 -520 Buildings and Structures $25,574.00 PAY 4 CATEGORY 2, PAY 4 44701669 Total FABCON PRECAST LLC $25,574.00 Employer Paid Health $164.77 Paid Chk# 021217 10/24/2013 FEHN COMPANIES E 100 - 42100 -131 Employer Paid Health $132.52 E 411 - 43100 -520 Buildings and Structures $11,830.07 PAY 6 CATEGORY 1, PAY 6 Total FEHN COMPANIES $11,830.07 Paid Chk# 021218 10/24/2013 GRAINGER E 100 -41941 -400 Repairs & Maint Cont (GENERAL $96.06 9266195925 SUPPLIES Paid Chk# 021221 10/24/2013 HENN CO INFO TECH E 100 - 42100 -323 Total GRAINGER $96.06 E 100 - 43100 -210 Operating Supplies (GENERAL) Paid Chk# 021219 10/24/2013 HAUGO GEOTECHNICAL SERVICES LL Total HENN CO INFO TECH E 411-43100-520 Buildings and Structures $2,484.25 PAY 4 CATEGORY TESTING, PAY 4 )tal HAUGO GEOTECHNICAL SERVICES LL $2,484.25 $96,735.60 Paid Chk# 021220 10/24/2013 HEALTH PARTNERS ---- E 100 -41400 -131 Employer Paid Health $34.99 44701669 EMPLOYER PAID HEALTH E 100 - 42102 -131 Employer Paid Health $102.23 44701669 EMPLOYER PAID HEALTH E 100 - 43100 -131 Employer Paid Health $160.07 44701669 EMPLOYER PAID HEALTH E 100 - 41300 -131 Employer Paid Health $164.77 44701669 EMPLOYER PAID HEALTH E 100 - 42100 -131 Employer Paid Health $132.52 44701669 EMPLOYER PAID HEALTH Total HEALTH PARTNERS $594.58 Paid Chk# 021221 10/24/2013 HENN CO INFO TECH E 100 - 42100 -323 Radio Units $888.90 130938007 RAIDO USER FEE E 100 - 43100 -210 Operating Supplies (GENERAL) $111.30 130938095 RADIO ADMIN FEE Total HENN CO INFO TECH $1,000.20 Paid Chk# 021222 10/24/2013 KELLINGTON CONSTRUCTION INC E 411-43100-520 Buildings and Structures $96,735.60 PAY 4 CATEGORY 5, PAY 4 Total KELLINGTON CONSTRUCTION INC $96,735.60 Paid Chk# 021223 10/24/2013 LAKES GAS COMPANY E 100 - 43100 -380 Utility & Services (GENERAL) $255.13 80938 FUEL CORCORAN, MN 10/17/13 2:35 PM Page 3 *Check Detail Register© October 2013 Paid Chk# 021229 10/24/2013 MEDINA, CITY OF E 100 - 43100 -381 Street /Signal Lights $316.83 4401 R STREET LIGHTING E 100 - 42100 -211 Contracted Security $385.00 4415R MG TRIATHLON E 100 - 43100 -381 Street /Signal Lights $262.50 4437R STREET LIGHTING REPAIR Total MEDINA, CITY OF $964.33 Paid Chk# 021230 10/24/2013 MENARDS MAPLE GROVE E 100 - 43100 -210 Operating Supplies (GENERAL) Check Amt Invoice Comment E 204 - 42100 -210 Total LAKES GAS COMPANY $255.13 26002 E 204 - 42100 -210 Paid Chk# 021224 10/24/2013 LEAGUE OF MINNESOTA CITIES Total MENARDS MAPLE GROVE $78.10 E 100 - 41900 -433 Dues and Memberships $5,178.00 187116 ANNUAL DUES Total LEAGUE OF MINNESOTA CITIES $5,178.00 WEST INSPECTION SERVICES $837.29 Paid Chk# 021225 10/24/2013 LOBERG ELECTRIC INC 10/24/2013 MINI BIFF, LLC E 411 - 43100 -520 Buildings and Structures $28,429.00 PAY 3 CATEGORY 9, PAY 3 E 411-43100-210 Total LOBERG ELECTRIC INC $28,429.00 60090 Paid Chk# 021226 10/24/2013 LOFFLER Paid Chk# 021233 10/24/2013 MISSIONS INC E 100 -41951 -300 Professional Srvs (GENERAL) $300.00 1636870 MONTHLY MAINTENANCE E 100 - 41951 -207 Computer Supplies $75.00 1636870 SPAM FILTERING E 100 -41941 -207 Computer Supplies $64.13 1638916 COPIER STAPLES Total LOFFLER $439.13 Paid Chk# 021227 10/24/2013 LORETTO FIRE DEPARTMENT E 100 - 42200 -300 Professional Srvs (GENERAL) $17,701.75 22118 2013 FIRE PROTECTION -4TH QTR Total LORETTO FIRE DEPARTMENT $17,701.75 Paid Chk# 021228 10/24/2013 MARTENS BRAD E 100 - 41300 -210 Operating Supplies (GENERAL) $29.95 0813 MILEAGE REIMB E 100 -41300 -210 Operating Supplies (GENERAL) $50.00 0813 CELL PHONE REIMB Total MARTENS BRAD $79.95 Paid Chk# 021229 10/24/2013 MEDINA, CITY OF E 100 - 43100 -381 Street /Signal Lights $316.83 4401 R STREET LIGHTING E 100 - 42100 -211 Contracted Security $385.00 4415R MG TRIATHLON E 100 - 43100 -381 Street /Signal Lights $262.50 4437R STREET LIGHTING REPAIR Total MEDINA, CITY OF $964.33 Paid Chk# 021230 10/24/2013 MENARDS MAPLE GROVE E 100 - 43100 -210 Operating Supplies (GENERAL) $28.72 25421 E 204 - 42100 -210 Operating Supplies (GENERAL) $45.12 26002 E 204 - 42100 -210 Operating Supplies (GENERAL) $4.26 26012 Total MENARDS MAPLE GROVE $78.10 Paid Chk# 021231 10/24/2013 METRO WEST INSPECTION SERVICES E 100 - 42400 -300 Professional Srvs (GENERAL) $837.29 101013 :)tal METRO WEST INSPECTION SERVICES $837.29 Paid Chk# 021232 10/24/2013 MINI BIFF, LLC E 100- 45200 -210 Operating Supplies (GENERAL) $188.18 59845 E 411-43100-210 Operating Supplies (GENERAL) $52.84 60090 Total MINI BIFF, LLC $241.02 Paid Chk# 021233 10/24/2013 MISSIONS INC E 100 - 41900 -300 Professional Srvs (GENERAL) $1,698.00 2014 SUPPLIES FAS SUPPLIES FAS SUPPLIES SEPT 2013 Portable Biffs -City Park West Portable Biffs -CO RD 19 HOME FREE 2014 CORCORAN, MN 10/17/13 2:35 PM Page 4 *Check Detail Register© October 2013 Check Amt Invoice Comment Total MISSIONS INC $1,698.00 -, Paid Chk# 021234 10/24/2013 MN DEPARTMENT OF REVENUE E 100 - 42400 -437 Surcharges $455.60 17658053030 2ND QTR BLDG PERMIT SURCHARGE E 100 - 42400 -437 Surcharges $1,857.24 17967053030 3RD QTR BLDG PERMIT SURCHARGE Total MN DEPARTMENT OF REVENUE $2,312.84 Paid Chk# 021235 10/24/2013 MOLIN CONCRETE PRODUCTS CO._..,__... E 411 - 43100 -520 Buildings and Structures $24,471.05 PAY 2 CATEGORY 2, PAY 2 Total MOLIN CONCRETE PRODUCTS CO $24,471.05 Paid Chk# 021236 10/24/2013 NORTH MEMORIAL EMS EDUCATION E411-43100-210 Operating Supplies (GENERAL) E 100 - 42100 -208 Training and Instruction $25.00 PSA601 FIRST RESPONDER REFRESHER Total NORTH MEMORIAL EMS EDUCATION $25.00 G 500 -20262 Satellite Shelters 10 -007 $1,224.50 10 -007 ESCROW REFUND Paid Chk# 021237 10/24/2013 NORTHERN LIGHTS STEEL FABRICAT E 411 - 43100 -520 Buildings and Structures $21,204.56 PAY 3 CATGORY 4, PAY 3 otal NORTHERN LIGHTS STEEL FABRICAT $21,204.56 Paid Chk# 021238 10/24/2013 NORTHERN SAFETY TECHNOLOGY .......... .................... E 100 - 43100 -220 Repair /Maint Supply (GENERAL) $801.56 34463 SAFETY EQUIPMENT E 100 -43100 -220 Repair /Maint Supply (GENERAL) $708.47 34498 SAFETY EQUIPMENT Total NORTHERN SAFETY TECHNOLOGY $1,510.03 Paid Chk# 021239 10/24/2013 NORTHLAND SECURITIES INC E 602- 49450 -300 Professional Srvs (GENERAL) $400.00 3437 FINANCIAL PLANNING UTILITY IMPROVE E 601- 49400 -300 Professional Srvs (GENERAL) $400.00 3437 FINANCIAL PLANNING UTILITY IMPROVE Total NORTHLAND SECURITIES INC $800.00 Paid Chk# 021240 10/24/2013 OERTEL ARCHITECTS E 411 - 43100 -300 Professional Srvs (GENERAL) $6,700.00 PAY 7 CONSTRUCTION ADMINISTRATION Total OERTEL ARCHITECTS $6,700.00 Paid Chk# 021241 10/24/2013 OFFICE DEPOT E 100- 41941 -200 Office Supplies (GENERAL) E 100 - 41130 -351 Newsletter Expenses Total OFFICE DEPOT $177.49 674132737001 GENERAL SUPPLIES $92.19 674132737001 FALL NEWSLETTER $269.68 Paid Chk# 021242 10/24/2013 RANDYS SANITATION E411-43100-210 Operating Supplies (GENERAL) $538.00 1856909 CONSTRUCTION WASTE E 411 - 43100 -210 Operating Supplies (GENERAL) $269.00 1859160 CONSTRUCTION WASTE Total RANDYS SANITATION $807.00 Paid Chk# 021243 10/24/2013 SATELLITE SHELTERS INC G 500 -20262 Satellite Shelters 10 -007 $1,224.50 10 -007 ESCROW REFUND Total SATELLITE SHELTERS INC $1,224.50 Paid Chk# 021244 10/24/2013 SCHMID, JEFF E 100 -43100 -208 Training and Instruction $37.25 101713 CLASS A RENEWAL CORCORAN, MN 10/17/13 2:35 PM Page 5 *Check Detail Register© October 2013 Paid Chk# 021251 10/24/2013 VOSS SIGNS E 201 - 42100 -210 Operating Supplies (GENERAL) Check Amt Invoice Comment S157696 Total SCHMID, JEFF $37.25 Total VOSS SIGNS Paid Chk# 021245 10/24/2013 SMITH - ARENS, JILL Paid Chk# 021252 E 100 - 41941 -210 Operating Supplies (GENERAL) $31.64 101713 MILEAGE REIMBURSEMENT E 100 - 42100 -220 Total SMITH - ARENS, JILL $31.64 710878 Paid Chk# 021246 10/24/2013 STEEN BERG-WATRU D CONSTRUCTION E 411 - 43100 -520 Buildings and Structures $21,348.40 PAY 4 CATEGORY 3, PAY 4 Al STEENBERG - WATRUD CONSTRUCTION $21,348.40 Paid Chk# 021247 10/24/2013 STONE & STEEL Street /Signal Lights $21.90 E 415 -41900 -530 Improvements Other Than Bldgs $29.44 2486 MEMORIAL BRICK $12.88 Total STONE & STEEL $29.44 E 100 - 45200 -380 Paid Chk# 021248 10/24/2013 STRETCHERS POLICE EQUIPMENT — .t—w.—t—w.—t—w.—t.. -- E 416- 42100 -331 Vehicle Expense $9,838.69 11050415 SQUAD 558 BUILD UP Total STREICHER S POLICE EQUIPMENT $9,838.69 E 100 - 43100 -381 Paid Chk# 021249 10/24/2013 SUBURBAN TIRE WHOLESALE INC 100913 E 100 - 42100 -220 Repair /Maint Supply (GENERAL) $267.02 10120738 TIRES SQUAD 557 Total SUBURBAN TIRE WHOLESALE INC $267.02 Street /Signal Lights Paid Chk# 021250 10/24/2013 VERIZON WIRELESS Co Rd 10 & Maple Hill: 7300 E 601- 49400 -380 E 100 - 42100 -321 Telephone $245.07 9712274977 CELL SERVICE E 100 -41941 -380 Total VERIZON WIRELESS $245.07 100913 Paid Chk# 021251 10/24/2013 VOSS SIGNS E 201 - 42100 -210 Operating Supplies (GENERAL) $117.50 S157696 PORTABLE SIGNS Total VOSS SIGNS $117.50 Paid Chk# 021252 10/24/2013 WESTSIDE WHOLESALE TIRE n E 100 - 42100 -220 Repair /Maint Supply (GENERAL) $42.00 710878 MOUNT TIRES SQUAD 557 Total WESTSIDE WHOLESALE TIRE $42.00 Paid Chk# 021253 10/24/2013 WRIGHT HENNEPIN ELECTRIC E 100 - 43100 -381 Street /Signal Lights $21.90 100913 Co Rd 10 & Treptaus: 7400 E 100 - 45200 -380 Utility & Services (GENERAL) $12.88 100913 75TH AVE & HWY 116 E 100 - 45200 -380 Utility & Services (GENERAL) $10.78 100913 8200 COUNTY RD 116 E 100 - 43100 -381 Street /Signal Lights $21.90 100913 Co Rd 10 & 50: 7700 E 100 - 43100 -381 Street /Signal Lights $21.90 100913 Co Rd 10 & Stanchion: 7600 E 100 - 43100 -381 Street /Signal Lights $21.90 100913 Co Rd 10 & St Thomas: 7500 E 100 - 43100 -381 Street /Signal Lights $12.88 100913 Co Rd 10 & Maple Hill: 7300 E 601- 49400 -380 Utility & Services (GENERAL) $8.85 100913 19090 BASS LAKE RD /WTR FLOW 150 - 1687 -7510 E 100 -41941 -380 Utility & Services (GENERAL) $763.57 100913 8200 COUNTY RD 116 E 100 - 41941 -380 Utility & Services (GENERAL) $26.13 100913 SCHOOL PROPERTY E 100 - 42100 -380 Utility & Services (GENERAL) $9.53 100913 SIREN MAPLE HILL E 100 - 42100 -380 Utility & Services (GENERAL) $9.65 100913 CIVIL DEFENSE SIREN E 100 - 45200 -380 Utility & Services (GENERAL) $91.61 100913 BALL PARK E 100 - 43100 -381 Street /Signal Lights $35.87 100913 CTY RD 10 /CTY RD 116 SIGNAL CORCORAN, MN 10/17/13 2:35 PM Page 6 *Check Detail Register© October 2013 10100 Farmers State Bank $514,341.08 Fund Summary 10100 Farmers State Bank Check Amt Invoice Comment E 100 - 43100 -380 Utility & Services (GENERAL) $168.04 100913 PUBLIC WORKS Total WRIGHT HENNEPIN ELECTRIC $1,237.39 $459,086.33 Paid Chk# 021254 10/24/2013 XCEL ENERGY 416 CAPITAL - EQUIPMENT CERTS $9,838.69 E 411-43100-520 Buildings and Structures $200.00 W01183297 UNDERGROUND SERVICE WORKORDER 602 SEWER Total XCEL ENERGY $200.00 Paid Chk# 021255 10/24/2013 XCEL ENERGY E 100 - 43100 -381 Street /Signal Lights $26.35 385831193 Street Lighting Total XCEL ENERGY $26.35 10100 Farmers State Bank $514,341.08 Fund Summary 10100 Farmers State Bank 100 GENERAL FUND $41,348.89 201 RESERVES DONATION FUND $117.50 204 FIREARMS SAFETY $49.38 401 TAX INCREMENT FINANCING $1,837.50 411 PUBLIC WORKS FACILITY $459,086.33 415 PARK CAPITAL FUND $29.44 416 CAPITAL - EQUIPMENT CERTS $9,838.69 500 ESCROW HOLDING FUND $1,224.50 601 WATER $408.85 602 SEWER $400.00 $514,341.08 City of Corcoran Consultant Summary 10/24/2013 Name Invoice Date Check # Amount Due Kirsten Barsness 10/08/13 21208 1,837.50 Total 1,837.50 HACity Hall Information \CITY GOVERN MENT \Council, Commissions & Committees \Council Information \Council Claims \2013 Claims.xls Make Checks Payable to; Kirstin Barsness 29770 Broadway Street Lindstrom, MN 55045 TO: Brad Martens City of Corcoran FOR: TIF Modification INVOICE INVOICE #185 DATE: OCTOBER 8, 2013 DESCRIPTION HOURS RATE AMOUNT Review and Revise TIF Plan and Budget to correspond to OSA standards; verification of proposed activities /verification that allowed in Plan as written; PID research; Business Subsidy 8.5 175.00 1487.50 verification; memorandum and resolution; mist, communication with staff Filing of TIF Plan with OSA and MN Revenue; online process 2.0 175.00 350.00 1837.50 Make all checks payable to Kirstin Barsness Mail to: 24438 Imperial Ct, Forest Lake, MN 55025 Thank you for your business! MEMORANDUM Agenda Item • • L A N D F O R M From Site to Finish • 105 South Fifth Street, Suite 513 Minneapolis, MN 55401 DATE October 16, 2013 TO Brad Martens cc City Council, Planning Commission, Parks & Trails Commission FROM Kendra Lindahl, City Planner RE Active Corcoran Planninq Applications The following is a summary of project status for current, active projects: • Tel: 612 - 252 -9070 Fax: 612 - 252 -9077 www.landform.net 1. Armbruster Topography and Wetland Waiver (city file no. 09 -011). An application has been received for a waiver from the topography and wetland requirements and was reviewed by the City Council on November 23, 2009. The City Council expressed concerns about the concept and directed the applicant to revise the concept plan. The applicant submitted a letter extending the review period until January 1, 2014. Staff recommends that no further extensions be provided. 2. Great River Energy Administrative Permit and Site Plan Modification for replacing tower at 7251 CR 116 (26- 119 -23 -41 -0001) (city file 13 -008). This item is currently incomplete, but will be administratively approved. 3. Triden Ridge Estates Second Addition Preliminary Plat and Final Plat at 23425 CR 117 (city file 13 -019). The landowner received a wetland delineation and topography waiver on June 27th. They have submitted a request for approval of a preliminary and final plat. This is scheduled for Parks Commission review on September 17th, Planning Commission review on October 3rd and City Council on October 24tH 4. Meadow Creek Estates 2nd Addition Preliminary Plat, Final Plat and Easement Vacation (PID 06- 119 -23 -32 -0005 and 06- 119 -23 -34 -0003) (City file 13 -020). This is scheduled for Parks Commission review on September 17th, Planning Commission review on October 3rd and City Council on October 24th 5. City - initiated Ordinance Amendment regarding Density (city file 13 -021). This is scheduled for Parks Commission review on September 17th, Planning Commission review on October 3rd and City Council on October 24th 6. Sign Ordinance Update. At the April 25th Council meeting, the City reviewed a request for the city to initiate a sign ordinance update. Specifically, they requested that the City review the ordinance standards relating to sign area, sign height and internal illumination and, because this is a city -wide issue, that the ordinance update be completed by the City out of the City funds. The Council discussed the issue and directed staff to bring a proposal back at a later date because the Council felt that this was a significant undertaking that would involve much more than this one issue. We will work with the City Administrator to determine the appropriate meeting to have this considered. 7. Rockford School District Ballfield Site Plan and Conditional Use Permit (and possible variance) (city file 13 -023). Staff received an incomplete application last week and is working with the applicant to complete the missing items to allow for an expedited review process for the new varsity baseball field project. The Parks Commission reviewed this at their meeting on October 15th and it is tentatively scheduled for a public hearing at the Planning Commission on November 7th and Council action on November 25th Landform , SensiblyGreen and Site to Finish® are registered service marks of Landform Professional Services, LLC. 1 Also, there are a number of projects that have been approved, but are still not filed and closed out: 1. Ess Addition (city files 05 -017, 08 -003 and 12 -024). The City Council granted an after - the -fact extension for this final plat at their November 29, 2012 meeting. The applicant is now working to file the required documents to close out this file. Staff contacted the applicant 10/16/13 to remind them that the extension expires next month. 2. Corcoran Business Park (city file 06 -005). The City Council granted a one year extension to the final plat approval, which expired on April 12, 2011. Staff has spoken to the applicant and is still working to close out this project. 3. Park Place Storage After- the -Fact Extension of Approvals (city file no. 10 -008). On September 23, 2010, the City Council approved a site plan and conditional use permit amendment for Park Place Storage to construct the 18th and final mini - storage building on that site. The approvals expired on September 23, 2011. The applicant contacted the City and requested a one year extension until September 23, 2012. The conditions have been met and a building permit was issued in September. The applicant has completed most of the site work with final items to be completed and final inspection this month. 4. Hope Ministries Conditional Use Permit for Cemetery and Vacation of Drainage & Utility Easement at 19951 Oswald Farm Road (city file 12 -002). Hope Ministries has submitted a request for a conditional use permit to allow a cemetery west of the existing church. The application was approved by the City Council on March 22nd and site work had begun. The letter of credit for site improvements has been released but we are holding the escrow pending completion of the approved landscaping. 8. Schmid's Hidden Valley 2nd Addition Topography /Wetland Waiver, Preliminary Plat and Final Plat at 21820 Oakdale Drive (PID 04- 119 -23 -34 -0007, 04- 119 -23 -42 -0002 and 04- 119 -23 -42 -0003) (City File No. 12 -016). The application for topography and wetland delineation waiver was approved at the September 27th Council meeting. The preliminary plat and final plat were approved by the City Council on April 25th. The applicant is working on complying with approval conditions so that they can get the final plat mylar signed and recorded. 9. Site Plan and Variance for Maple Hill Estates Community Center) (City File 12 -022). The landowner and the City received a CDBG grant to construct a new community center on land north of the manufactured home park that is also owned by the park owner. This new building is in the process of being designed. The building is likely to straddle a lot line or at minimum require a setback variance. The survey has been completed and the site plan is currently being prepared. This item was approved by the City Council on April 25th. The City Administrator is working on this project to determine schedule and viability. 10. Feasibility Study for Lennar (City File 12 -025). The applicant requested that the City conduct an infrastructure feasibility study regarding property west of CR 101 and north of Hackamore. This is part of the property that was previously proposed as the "Hedgestone" development. The applicant has provided an escrow and the City Engineer has begun work on feasibility study. The study was accepted by the City Council at their April 25th Council meeting. The City Engineer continues to refine the study. 11. Heinz Second Addition Preliminary and Final Plat at 20801 CR 117 (03- 119 -23 -14 -0002) (City file 13 -003). A wetland and topographic waiver was approved on January 24th. This item was approved by the City Council action on April 25th. The applicant is working on complying with approval conditions so that they can get the final plat mylar signed and recorded. The applicant has site work to complete and then the escrow can be refunded. 12. Lano Equipment at 23580 Highway 55 Site Plan Amendment for Cold Storage. (31- 119- 23 -34- 0007) (13 -006). This item was approved by the City Council on July 11th. The applicant has not yet submitted revised plans for City review and approval. Upon approval of the plans, they could apply for a building permit to construct the new building. MEMORANDUM 13. PUD Sketch Plan and EAW for Lennar (City File 13 -007). The applicant submitted a PUD sketch plan and the City Council took action initiate the completion of the required EAW (environmental review assessment worksheet) at the April 25th Council meeting. The sketch plan was reviewed by the Council on June 27th and advisory comments were provided. The EAW is a process required by the State of Minnesota. The EAW was distributed for comment and the comment period ends on September 4th. The Council approved a Finding of No Need for EIS on September 26th. The next steps would be for the applicant to request approval of preliminary plat and PUD preliminary development plan and then a final plat, PUD final development plan and rezoning to PUD. 14. Swift Accessory building Certificate of Compliance at 7900 Strehler Road (21- 119 -23 -42 -0002) (city file 13 -024). This was administratively approved. MEMORANDUM STAFF REPORT / Code Compliance Agenda Item: 8 b. Council Meeting: Prepared By: October 24, 2013 Mike Pritchard Topic: Action Required: CODE COMPLIANCE REPORT — September 2013 Information Only Complaints and Concerns Permits and Zoning Referred to Public Building Complaints Nuisiance Grass & Animal Home Works, Misc. Cases Permits - Building Grading or Misc. Overweight Concerns Junk /Junk Weed Violations Occupations Signs Metro Wes Compaints Referred to Zoning Permits Driveway Permits /Ag Vehicle Total Vehicles Control Concerns City y Attorney Permits Permits or City review Engineer 10 1 5 1 3 1 1 0 1 1 3 1 0 1 8 1 26 1 0 2 1 77--� Code Enforcement Issues: Complaint 12 -031: Hazardous Building at 20xxx County Road 10. No Update. Complaint 12 -065: Multiple Code Violations 19xxx County Road 10. Progress made. Council approved agreement in closed session at 10/10/2013 Council Meeting. CITY OF CORCORAN 2013 PERFORMANCE REPORT - GENERAL FUND AS OF OCTOBER 18, 2013 8c. 1 of 5 2013 Variance Account Description 2012 Actual 2013 Budget 2013 Actual Amount Remaining % Remaining Year End Forecast Budqet vs YEF Comments REVENUE Other General Government R 100-41900-31020 Delinquent Property Taxes 38,238.90 0.00 15,674.67 - 15,674.67 0.00% 25,000.00 25,000.00 R 100 - 41900 -31100 General Property Taxes 2,473,578.03 2,604,456.00 1,348,857.73 1,255,598.27 48.21% 2,578,411.00 - 26,045.00 R 100 - 41900 -31810 Cable Franchise Fee 38,195.52 35,000.00 0.00 35,000.00 100.00% 35,000.00 0.00 R 100 -41900 -32110 Liquor License Fee 18,270.00 18,250.00 18,300.00 -50.00 -0.27% 18,300.00 50.00 R 100 - 41900 -33402 Homestead Credit 10,543.37 0.00 0.00 0.00 0.00% 0.00 0.00 R 100 - 41900 -33420 Ag Preserve Credit 5,825.36 0.00 0.00 0.00 0.00% 0.00 0.00 R 100 -41900 -33421 PERA State Aid 1,845.00 1,845.00 922.50 922.50 50.00% 1,845.00 0.00 R 100 - 41900 -33422 Other State Grants and Aids 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 R 100 - 41900 -34000 Charges for Services 95.00 0.00 0.00 0.00 0.00% 0.00 0.00 R 100-41900-34103 Zoning /Land Use Appl Fee 7,180.00 6,000.00 9,330.00 - 3,330.00 - 55.50% 9,330.00 3,330.00 R 100 - 41900 -34105 Copies /Maps 108.39 150.00 292.76 0.00 0.00% 300.00 150.00 R 100 - 41900 -34107 Special Assessment Search 50.00 50.00 50.00 0.00 0.00% 50.00 0.00 R 100-41900-34108 TIF Administration 8,500.00 12,000.00 0.00 12,000.00 100.00% 6,000.00 - 6,000.00 3% of Administrator and Clerk employment expense (2013) R 100 - 41900 -34405 Clean Up Day Income 708.71 1,000.00 675.00 325.00 32.50% 675.00 - 325.00 R 100- 41900 -36200 Miscellaneous Revenues 18,634.83 2,500.00 10,404.00 0.00 0.00% 10,404.00 7,904.00 Work Comp Ins dividend /Sign permit R 100 - 41900 -36210 Interest Earnings 1,952.93 3,000.00 1,404.68 1,595.32 53.18% 3,000.00 0.00 R 100 - 41900 -36220 Other Rents and Royalties 10,848.00 10,848.00 10,848.00 0.00 0.00% 10,848.00 0.00 Cropland rental R 100 - 41900 -36230 Donations 4,575.00 1,100.00 1,025.00 75.00 0.00% 1,100.00 0.00 $ 2,828,622.21 $ 2,696,199.00 $ 1,417,784.34 $ 2,700,263.00 $ 4,064.00 City Hall Operations R 100 - 41941 -34101 Facility Rental 5,890.00 4,500.00 3,723.75 776.25 17.25% 4,500.00 0.00 R 100 - 41941 -36200 Miscellaneous Revenues 1,228.80 1,000.00 2,389.66 0.00 0.00% 2,390.00 1,390.00 Mailbox posts, NW Jaycees Donation $ 7,118.80 $ 5,500.00 $ 6,113.41 0.00% $ 6,890.00 $ 1,390.00 Police R 100 - 42100 -33423 Police Aid 45,308.00 47,000.00 0.00 47,000.00 100.00% 47,000.00 0.00 R 100 - 42100 -33424 Police POST Board Train Reimb 3,320.90 3,500.00 3,759.28 - 259.28 -7.41% 3,759.00 259.00 R 100 - 42100 -33620 Other County Grants /Aid 11,939.05 10,000.00 4,770.72 5,229.28 52.29% 10,000.00 0.00 Pass through only R 100- 42100 -34200 Police Permits 2,417.00 1,500.00 1,454.00 46.00 3.07% 1,500.00 0.00 R 100 - 42100 -34201 Police Serviced Charges 7,162.50 5,000.00 4,765.00 235.00 4.70% 5,000.00 0.00 Pass through only R 100 - 42100 -34202 Police Reports /Fees 756.00 1,500.00 598.00 902.00 60.13% 1,500.00 0.00 R 100 - 42100 -34204 Training 120.00 0.00 0.00 0.00 0.00% 0.00 0.00 R 100 - 42100 -35101 Fines 80,337.70 90,000.00 37,279.31 52,720.69 58.58% 45,000.00 - 45,000.00 No Civil Violations in 2013 R 100 - 42100 -36233 Refunds /Reimbursements 0.00 0.00 9,480.88 0.00 0.00% 9,480.90 9,480.90 Injured officer work comp reimbursement $ 155,074.61 $ 158,500.00 $ 62,107.19 $ 123,239.90 $ (35,260.10) Building Inspection R 100 -42400 -32210 Bldg /Plan Review Fees $ 56,020.82 $ 50,000.00 $ 102,752.74 $ (52,752.74 ) -105.51% $ 87,000.00 $ 37,000.00 $26,911 of acutal is Public Works Facility permit Public Works R 100 -43100 -33418 Muni State Aid St Maintenance 126,236.00 130,000.00 112,545.90 17,454.10 13.43% 112,546.00 - 17,454.00 R 100 - 43100 -34300 Public Works Permits /Fees 3,930.00 3,000.00 2,260.00 740.00 24.67% 2,000.00 - 1,000.00 R 100 -43100 -34301 Dust Control 73,169.84 55,530.00 57,430.54 - 1,900.54 -3.42% 57,500.00 1,970.00 R 100 -43100 -36200 Miscellaneous Revenues 16,789.20 0.00 1,791.69 0.00 0.00% 1,792.00 1,792.00 $ 220,125.04 $ 188,530.00 $ 174,028.13 # $ 173,838.00 $ (14,692.00) Ice & Snow Removal R 100 - 43125 -36200 Miscellaneous Revenues 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 Recycling R 100 - 43232 -33610 County Recycling Grant 14,820.00 14,500.00 0.00 14,500.00 100.00% 14,500.00 0.00 R 100 - 43232 -34400 Recycling 60,531.35 69,000.00 56,394.54 12,605.46 18.27% 59,000.00 - 10,000.00 $ 75,351.35 $ 83,500.00 $ 56,394.54 $ 73,500.00 $ (10,000.00) Parks R 100 -45200 -33422 Other State Grants and Aids 36,221.20 35,823.00 32,599.08 3,223.92 9.00% 32,599.00 - 3,224.00 NW Trails Grant R 100 - 45200 -34101 Facility Rental 1,995.68 1,000.00 1,614.83 - 614.83 - 61.48% 1,615.00 615.00 R 100 - 45200 -36200 Miscellaneous Revenues 62.91 0.00 13,550.00 - 13,550.00 0.00% 13,550.00 13,550.00 $3,500 & $10,000 Equipment Grants R 100 -45200 -36230 Donations 3,914.00 0.00 2,485.00 - 2,485.00 0.00% 2,485.00 - 2,485.00 $ 42,193.79 $ 36,823.00 $ 50,248.91 $ 50,249.00 $ 13,426.00 Transfers to /from Other Funds R 100 -49360 -39200 Transfer from Other Fund Total Revenue $ 3,384,506.62 $ 3,219,052.00 $ 1,869,429.26 $ 1,349,622.74 $ 3,214,979.90 $ (4,072.10) 1 of 5 CITY OF CORCORAN 2013 PERFORMANCE REPORT - GENERAL FUND AS OF OCTOBER 18, 2013 8c. Account Description 2012 Actual 2013 Budget 2013 Actual Amount Remaining % Remaining Year End Forecast Budqet vs YEF Comments EXPENSE City Charter E 100-41000-210 Operating Supplies (GENERAL) 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 - 41000 -300 Professional Srvs (GENERAL) 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 $ - $ - $ - $ - $ - $ - City Council E 100 - 41100 -100 Wages and Salaries (GENERAL) 6,600.00 6,600.00 3,300.00 3,300.00 50.00% 6,600.00 0.00 E 100-41100-122 FICA 409.20 409.00 204.60 204.40 49.98% 409.00 0.00 E 100-41100-126 Medicare 95.70 96.00 47.85 48.15 50.16% 96.00 0.00 E 100-41100-210 Operating Supplies (GENERAL) 0.00 100.00 0.00 100.00 100.00% 0.00 - 100.00 E 100-41100-364 Worker's Comp Insurance 32.12 55.00 41.00 14.00 25.45% 41.00 -14.00 $ 7,137.02 $ 7,260.00 $ 3,593.45 $ 7,146.00 $ (114.00) Newspaper /Newsletter/Website E 100 -41130 -351 Newsletter Expenses 4,061.81 4,000.00 3,905.28 94.72 2.37% 4,000.00 0.00 E 100-41130-354 Web Site 700.00 700.00 700.00 0.00 0.00% 700.00 0.00 $ 4,761.81 $ 4,700.00 $ 4,605.28 $ 4,700.00 $ - City Administrator E 100-41300-100 Wages and Salaries (GENERAL) 92,518.74 93,987.00 84,523.17 9,463.83 10.07% 111,332.00 17,345.00 E 100 - 41300 -121 PERA 6,707.62 6,814.00 6,071.00 743.00 10.90% 7,833.00 1,019.00 E 100-41300-122 FICA 5,147.67 5,827.00 4,835.72 991.28 17.01% 6,752.00 925.00 E 100 - 41300 -126 Medicare 1,312.31 1,363.00 1,022.48 340.52 24.98% 1,471.00 108.00 E 100-41300-130 Employer Paid FSA 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 E 100-41300-131 Employer Paid Health 9,914.01 13,817.00 16,643.33 - 2,826.33 - 20.46% 17,113.00 3,296.00 E 100-41300-132 Medical Cafeteria Plan -55.40 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 - 41300 -133 Employer Paid H S A 4,099.99 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 - 41300 -140 Unemployment Comp (GENERAL) 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 - 41300 -208 Training and Instruction 1,812.60 2,500.00 1,261.00 1,239.00 49.56% 1,239.00 - 1,261.00 E 100-41300-210 Operating Supplies (GENERAL) 491.67 700.00 532.32 167.68 23.95% 700.00 0.00 E 100 - 41300 -300 Professional Srvs (GENERAL) 0.00 #DIV /0! 0.00 0.00 E 100 - 41300 -364 Worker's Comp Insurance - 683.48 840.00 354.00 486.00 57.86% 840.00 0.00 E 100 -41300 -433 Dues and Memberships 847.76 900.00 45.00 855.00 95.00% 900.00 0.00 $ 122,113.49 $ 126,748.00 $ 115,288.02 $ 148,180.00 $ 21,432.00 Clerk/Admin E 100 - 41400 -100 Wages and Salaries (GENERAL) 135,247.23 117,112.00 89,006.50 28,105.50 24.00% 126,797.00 9,685.00 E 100 - 41400 -110 Overtime 1,827.35 2,000.00 1,687.86 312.14 15.61% 2,000.00 0.00 E 100 - 41400 -121 PERA 9,921.71 8,635.00 6,185.50 2,449.50 28.37% 8,635.00 0.00 E 100 - 41400 -122 FICA 8,883.26 7,385.00 5,818.47 1,566.53 21.21% 7,985.00 600.00 E 100-41400-126 Medicare 2,077.60 1,727.00 1,360.67 366.33 21.21% 1,868.00 141.00 E 100 - 41400 -130 Employer Paid FSA 700.00 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 - 41400 -131 Employer Paid Health 7,636.59 27,634.00 15,359.57 12,274.43 44.42% 19,707.00 - 7,927.00 E 100 - 41400 -132 Medical Cafeteria Plan 12,018.03 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 - 41400 -133 Employer Paid H S A 3,007.84 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 - 41400 -140 Unemployment Comp (GENERAL) 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 - 41400 -208 Training and Instruction 829.95 3,500.00 1,335.00 2,165.00 61.86% 1,335.00 - 2,165.00 E 100 - 41400 -210 Operating Supplies (GENERAL) 403.71 500.00 402.84 97.16 19.43% 500.00 0.00 E 100 - 41400 -300 Professional Srvs (GENERAL) 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 - 41400 -364 Worker's Comp Insurance 1,215.78 1,411.00 1,064.00 347.00 24.59% 1,064.00 - 347.00 E 100 - 41400 -433 Dues and Memberships 35.00 150.00 70.00 80.00 0.00% 150.00 0.00 $ 183,804.05 $ 170,054.00 $ 122,290.41 $ 170,041.00 $ (13.00) Elections E 100 - 41410 -210 Operating Supplies (GENERAL) $ 6,262.58 $ 5,000.00 $ - $ 5,000.00 100.00% $ - $ (5,000.00) Auditor/Treasurer E 100 - 41540 -300 Professional Srvs (GENERAL) $ 22,160.50 $ 21,700.00 $ 23,272.00 $ (1,572.00) -7.24% $ 25,000.00 $ 3,300.00 Assessor E 100-41550-210 Operating Supplies (GENERAL) 929.29 500.00 676.57 (176.57) - 35.31% 1,000.00 500.00 E 100 - 41550 -300 Professional Srvs (GENERAL) 49,284.00 49,284.00 36,963.00 12,321.00 25.00% 49,284.00 0.00 $ 50,213.29 $ 49,784.00 $ 37,639.57 $ 50,284.00 $ 500.00 Attorney E 100 - 41600 -300 Professional Srvs (GENERAL) 22,352.59 30,000.00 26,773.57 3,226.43 9.22% 34,000.00 4,000.00 $ 22,352.59 $ 30,000.00 $ 26,773.57 $ 34,000.00 $ 4,000.00 Other General Government E 100 - 41900 -210 Operating Supplies (GENERAL) 31.25 0.00 3,286.90 - 3,286.90 0.00% 3,287.00 3,287.00 2012 Crop Land tax E 100 - 41900 -300 Professional Srvs (GENERAL) 21,040.50 0.00 25,720.98 - 25,720.98 0.00% 25,900.00 25,900.00 E 100 - 41900 -360 Insurance GENERAL 18,806.00 45,000.00 54,412.00 - 9,412.00 - 20.92% 54,412.00 9,412.00 2 of 5 CITY OF CORCORAN 2013 PERFORMANCE REPORT - GENERAL FUND AS OF OCTOBER 18, 2013 8c. Account Description 2012 Actual 2013 Budget 2013 Actual Amount Remaining % Remaining Year End Forecast Budqet vs YEF Comments E 100 - 41900 -433 Dues and Memberships 24,454.47 24,000.00 24,999.13 - 999.13 -4.16% 25,000.00 1,000.00 E 100 - 41900 -810 Refunds /Reimbursements 0.00 0.00 0.00 0.00 0.00% 9,100.00 0.00 $ 64,332.22 $ 69,000.00 $ 108,419.01 $ 117,699.00 $ 48,699.00 Planning & Zoning E 100 - 41910 -210 Operating Supplies (GENERAL) 0.00 0.00 303.77 (303.77) 0.00% 400.00 400.00 E 100-41910-300 Professional Srvs (GENERAL) 41,785.46 32,000.00 32,760.41 (760.41) -2.38% 50,000.00 18,000.00 $ 41,785.46 $ 32,000.00 $ 33,064.18 $ 50,400.00 $ 18,400.00 Code Enforcement E 100 - 41920 -100 Wages and Salaries (GENERAL) 7,543.20 39,419.00 29,568.23 9,850.77 24.99% 39,419.00 0.00 E 100 - 41920 -110 Overtime 0.00 1,000.00 266.43 733.57 73.36% 500.00 - 500.00 E 100-41920-121 PERA 502.91 2,930.00 2,104.38 825.62 28.18% 2,930.00 0.00 E 100-41920-122 FICA 445.39 2,506.00 2,072.04 433.96 17.32% 2,506.00 0.00 E 100 - 41920 -126 Medicare 104.19 586.00 484.60 101.40 17.30% 586.00 0.00 E 100-41920-130 Em loyer Paid FSA 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 E 100-41920-131 Employer Paid Health 13,817.00 4,705.37 9,111.63 65.95% 6,940.00 - 6,877.00 E 100 - 41920 -132 Medical Cafeteria Plan 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 - 41920 -208 Training and Instruction 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 - 41920 -210 Operating Supplies (GENERAL) 1,054.14 1,500.00 358.01 1,141.99 76.13% 1,500.00 0.00 E 100 - 41920 -417 Uniforms 100.00 100.00 100.00 0.00 0.00% 100.00 0.00 $ 10,275.51 $ 61,858.00 $ 39,659.06 $ 54,481.00 $ (7,377.00 City Hall Operations E 100- 41941 -200 Office Supplies (GENERAL) 1,978.10 3,000.00 1,853.15 1,146.85 38.23% 3,000.00 0.00 E 100 - 41941 -201 Postage /Shipping 1,628.25 2,500.00 2,298.58 201.42 8.06% 2,500.00 0.00 E 100 - 41941 -207 Computer Supplies 2,423.59 3,000.00 1,977.68 1,022.32 34.08% 3,000.00 0.00 E 100-41941-210 Operating Supplies (GENERAL) 12,496.89 9,500.00 11,262.30 - 1,762.30 - 18.55% 11,500.00 2,000.00 E 100 - 41941 -300 Professional Srvs (GENERAL) 15,385.05 7,000.00 5,742.43 1,257.57 17.97% 7,000.00 0.00 E 100-41941-321 Telephone 2,182.22 3,000.00 1,713.04 1,286.96 42.90% 3,000.00 0.00 E 100 - 41941 -352 General Notices and Pub Info 2,234.88 2,000.00 2,308.59 - 308.59 - 15.43% 2,500.00 500.00 E 100 - 41941 -364 Worker's Comp Insurance 0.00 438.00 0.00 438.00 100.00% 0.00 - 438.00 E 100 - 41941 -380 Utility & Services (GENERAL) 12,832.53 14,500.00 11,577.60 2,922.40 20.15% 14,500.00 0.00 E 100 - 41941 -400 Repairs & Maint Cont (GENERAL) 9,816.79 4,000.00 6,531.09 - 2,531.09 - 63.28% 9,000.00 5,000.00 $4,000 cleaning service E 100 - 41941 -430 Misc. Banking Charge 64.00 0.00 4.00 -4.00 0.00% 0.00 0.00 E 100 - 41941 -520 Buildings and Structures 0.00 4,000.00 3,028.81 971.19 0.00% 4,000.00 0.00 E 100 - 41941 -810 Refunds /Reimbursements 0.00 0.00 433.74 - 433.74 0.00% 0.00 0.00 $ 61,042.30 $ 52,938.00 $ 48,731.01 $ 60,000.00 $ 7,062.00 IT (Info Technology) E 100 - 41951 -207 Computer Supplies 7,580.31 7,500.00 9,425.16 - 1,925.16 - 25.67% 10,000.00 2,500.00 E 100- 41951 -210 Operating Supplies 0.00 4,500.00 1,252.45 3,247.55 72.17% 4,500.00 0.00 E 100 - 41951 -300 Professional Srvs 0.00 6,000.00 3,997.41 2,002.59 33.38% 6,000.00 0.00 E 100-41951-530 Improvements Other Than Bldg 0.00 7,000.00 8,583.99 - 1,583.99 - 22.63% 9,000.00 2,000.00 $2,000 from Jaycee's donation 100 -41941 -36200 $ 7,580.31 $ 25,000.00 $ 23,259.01 $ 29,500.00 $ 4,500.00 Police E 100 - 42100 -100 Wages and Salaries (GENERAL) 507,594.11 515,852.00 368,385.32 147,466.68 28.59% 515,852.00 0.00 E 100 - 42100 -110 Overtime 1,506.73 9,500.00 4,050.56 5,449.44 57.36% 4,500.00 - 5,000.00 E 100 - 42100 -111 Overtime Events /Grants 10,756.14 15,000.00 8,476.79 6,523.21 43.49% 15,000.00 0.00 See 100 - 42101 -111 E 100 - 42100 -121 PERA 74,894.25 77,570.00 54,284.11 23,285.89 30.02% 77,570.00 0.00 E 100 - 42100 -126 Medicare 7,615.33 7,811.00 5,632.12 2,178.88 27.90% 7,811.00 0.00 E 100 - 42100 -130 Employer Paid FSA 608.66 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 - 42100 -131 Employer Paid Health 34,814.94 90,431.00 59,834.92 30,596.08 33.83% 90,431.00 0.00 E 100 - 42100 -132 Medical Cafeteria Plan 30,739.96 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 - 42100 -133 Employer Paid H S A 11,486.15 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 - 42100 -200 Office Supplies (GENERAL) 5,236.99 5,000.00 2,765.82 2,234.18 44.68% 5,000.00 0.00 E 100 - 42100 -201 Postage /Shipping 354.44 500.00 158.51 341.49 68.30% 250.00 - 250.00 E 100- 42100 -208 Training and Instruction 11,010.16 10,000.00 9,441.56 558.44 5.58% 10,000.00 0.00 E 100 - 42100 -209 Police Reserves 3,119.83 3,500.00 2,578.25 921.75 26.34% 3,500.00 0.00 E 100 - 42100 -210 Operating Supplies (GENERAL) 4,185.49 3,500.00 2,758.82 741.18 21.18% 3,500.00 0.00 E 100 - 42100 -211 Contracted Security 385.00 - 385.00 0.00% 385.00 385.00 E 100 - 42100 -212 Motor Fuels 39,114.51 34,000.00 28,308.94 5,691.06 16.74% 36,000.00 2,000.00 E 100 - 42100 -220 Repair /Maint Supply (GENERAL) 13,397.30 8,000.00 7,652.70 347.30 4.34% 8,000.00 0.00 E 100 - 42100 -223 Building Repair Supplies 3,710.63 3,000.00 2,783.10 216.90 7.23% 3,000.00 0.00 E 100 - 42100 -300 Professional Srvs (GENERAL) 40.00 500.00 30.00 470.00 94.00% 250.00 - 250.00 E 100 -42100 -301 Prisoner 5,370.25 8,000.00 9,648.73 - 1,648.73 - 20.61% 10,000.00 2,000.00 E 100 - 42100 -304 Legal Fees 25,868.76 30,000.00 24,292.76 5,707.24 19.02% 25,000.00 - 5,000.00 E 100 - 42100 -321 Telephone 7,244.77 7,200.00 4,996.38 2,203.62 30.61% 7,200.00 0.00 E 100 - 42100 -323 Radio Units 11,420.06 15,300.00 10,967.07 4,332.93 28.32% 15,300.00 0.00 E 100 -42100 -364 Worker's Comp Insurance 7,455.55 24,000.00 14,817.00 9,183.00 38.26% 14,817.00 - 9,183.00 3 of 5 CITY OF CORCORAN 2013 PERFORMANCE REPORT - GENERAL FUND AS OF OCTOBER 18, 2013 8c. Account Description 2012 Actual 2013 Budget 2013 Actual Amount Remaining % Remaining Year End Forecast Budqet vs YEF Comments E 100 - 42100 -380 Utility & Services (GENERAL) 2,140.77 4,000.00 2,726.21 1,273.79 31.84% 4,000.00 0.00 E 100 - 42100 -417 Uniforms 7,768.09 8,460.00 6,438.60 2,021.40 23.89% 8,460.00 0.00 E 100 - 42100 -433 Dues and Memberships 870.00 1,000.00 1,470.00 - 470.00 - 47.00% 1,470.00 470.00 $ 828,323.87 $ 882,124.00 $ 632,883.27 $ 867,296.00 $ (14,828.00 Part Time Officers E 100- 42101 -100 Wages and Salaries (GENERAL) 75,071.69 78,100.00 64,898.30 13,201.70 16.90% 82,600.00 4,500.00 Additional 200 hours unfunded FT injury on duty E 100 -42101 -111 Overtime Events /Grants 6,353.46 0.00 3,500.00 - 3,500.00 0.00% 0.00 0.00 Contractural events /Safe and Sober events. Budgeted 42100 -111 E 100 -42101 -121 PERA 1,850.54 2,500.00 1,528.44 971.56 38.86% 2,500.00 0.00 E 100 -42101 -122 FICA 4,251.67 4,842.00 3,582.54 1,259.46 26.01% 4,842.00 0.00 E 100- 42101 -126 Medicare 1,180.68 1,132.00 991.72 140.28 12.39% 1,132.00 0.00 E 100 - 42101 -140 Unemployment Comp (GENERAL) 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 $ 88,708.04 $ 86,574.00 $ 74,501.00 $ 91,074.00 $ 4,500.00 Police Admin E 100 -42102 -100 Wages and Salaries (GENERAL) 39,514.84 42,328.00 29,504.30 12,823.70 30.30% 42,328.00 0.00 E 100 -42102 -110 Overtime 14.51 500.00 0.00 500.00 100.00% 500.00 0.00 E 100 - 42102 -121 PERA 2,877.90 3,105.00 2,117.41 987.59 31.81% 3,105.00 0.00 E 100 - 42102 -122 FICA 2,671.35 2,655.00 1,982.63 672.37 25.32% 2,655.00 0.00 E 100 - 42102 -126 Medicare 624.78 621.00 463.71 157.29 25.33% 621.00 0.00 E 100 - 42102 -130 Employer Paid FSA 350.00 0.00 0.00 - 0.00% 0.00 0.00 E 100 - 42102 -131 Employer Paid Health 1,391.55 6,510.00 5,284.65 1,225.35 18.82% 6,510.00 0.00 E 100 - 42102 -132 Medical Cafeteria Plan 4,158.70 0.00 - 0.00% 0.00 0.00 $ 51,603.63 $ 55,719.00 $ 39,352.70 $ 55,719.00 $ - Fire E 100 - 42200 -300 Professional Srvs (GENERAL) 242,082.72 250,000.00 205,207.60 44,792.40 17.92% 221,481.00 - 28,519.00 $ 242,082.72 $ 250,000.00 $ 205,207.60 0.00% $ 221,481.00 $ (28,519.00) Building Inspection E 100 - 42400 -300 Professional Srvs (GENERAL) 9,421.02 15,000.00 12,842.04 2,157.96 14.39% 27,000.00 12,000.00 E 100 - 42400 -437 Surcharges 1,726.95 2,500.00 2,479.74 20.26 0.81% 5,000.00 2,500.00 $ 11,147.97 $ 17,500.00 $ 15,321.78 $ 32,000.00 $ 14,500.00 Public Works E 100-43100-100 Wages and Salaries (GENERAL) 269,477.33 279,203.00 187,373.44 91,829.56 32.89% 265,907.00 - 13,296.00 E 100 - 43100 -110 Overtime 17,020.37 19,380.00 19,499.69 - 119.69 - 0.62% 18,116.00 - 1,264.00 E 100 - 43100 -121 PERA 20,838.97 21,647.00 14,763.80 6,883.20 31.80% 20,683.00 - 964.00 E 100 - 43100 -122 FICA 16,694.60 18,512.00 11,994.12 6,517.88 35.21% 17,688.00 - 824.00 E 100 - 43100 -126 Medicare 3,954.17 4,329.00 2,755.26 1,573.74 36.35% 4,136.00 - 193.00 E 100 - 43100 -130 Employer Paid FSA 700.00 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 - 43100 -131 Employer Paid Health 42,763.31 69,085.00 45,359.18 23,725.82 34.34% 57,269.00 - 11,816.00 E 100-43100-132 Medical Cafeteria Plan 8,177.36 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 - 43100 -133 Employer Paid H S A 10,281.32 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 - 43100 -140 Unemployment Comp (GENERAL) 0.00 0.00 4,056.51 - 4,056.51 0.00% 4,056.51 4,056.51 E 100 - 43100 -208 Training and Instruction 3,739.00 4,000.00 2,097.25 1,902.75 47.57% 3,000.00 - 1,000.00 E 100 - 43100 -210 Operating Supplies (GENERAL) 21,090.53 20,000.00 15,254.16 4,745.84 23.73% 20,000.00 0.00 E 100 - 43100 -212 Motor Fuels 37,194.51 32,000.00 27,630.46 4,369.54 13.65% 40,000.00 8,000.00 E 100 - 43100 -220 Repair /Maint Supply (GENERAL) 22,146.83 20,000.00 12,724.90 7,275.10 36.38% 20,000.00 0.00 E 100 - 43100 -222 Seal Coating 40,285.50 50,000.00 0.00 50,000.00 100.00% 0.00 - 50,000.00 E 100 -43100 -223 Building Repair Supplies 332.23 4,500.00 2,406.06 2,093.94 46.53% 4,500.00 0.00 E 100 -43100 -225 Landscape /Ditch Materials 9,178.62 10,000.00 9,807.11 192.89 1.93% 10,000.00 0.00 E 100 - 43100 -226 Sign Repair Materials 4,149.14 6,000.00 260.43 5,739.57 95.66% 4,000.00 - 2,000.00 E 100 - 43100 -227 Crack Filling 12,564.17 10,000.00 9,426.38 573.62 5.74% 9,500.00 - 500.00 E 100 - 43100 -228 Dust Control 94,301.45 100,000.00 99,096.26 903.74 0.90% 100,000.00 0.00 E 100 -43100 -229 Culverts 11,132.49 13,000.00 208.73 12,791.27 98.39% 6,000.00 - 7,000.00 Assuming no major failures E 100 - 43100 -232 Gravel 117,765.32 130,000.00 114,846.53 15,153.47 11.66% 125,000.00 - 5,000.00 E 100 - 43100 -233 Asphalt Maint/Patching 143,633.95 130,000.00 2,298.62 127,701.38 98.23% 130,000.00 0.00 E 100- 43100 -300 Professional Srvs (GENERAL) 2,100.00 2,100.00 2,216.00 - 116.00 - 5.52% 2,300.00 200.00 E 100 - 43100 -321 Telephone 5,005.41 5,600.00 2,836.57 2,763.43 49.35% 5,600.00 0.00 E 100 - 43100 -364 Worker's Comp Insurance 20,996.21 15,076.00 17,399.00 - 2,323.00 - 15.41% 17,399.00 2,323.00 E 100 - 43100 -380 Utility & Services (GENERAL) 7,726.11 9,000.00 6,080.18 2,919.82 32.44% 9,000.00 0.00 E 100 - 43100 -381 Street/Signal Lights 2,142.23 3,500.00 3,097.12 402.88 11.51% 3,500.00 0.00 E 100 - 43100 -417 Uniforms 5,873.64 7,000.00 3,430.95 3,569.05 50.99% 7,000.00 0.00 E 100 - 43100 -810 Refunds /Reimbursements 0.00 60.00 60.00 0.00% 60.00 0.00 $ 951,264.77 $ 983,932.00 $ 616,978.71 $ 904,714.51 $ (79,217.49) Ice & Snow Removal E 100 - 43125 -210 Operating Supplies (GENERAL) $ 23,935.01 $ 29,000.00 $ 15,104.40 $ 13,895.60 47.92 % $ 29,000.00 $ - Engineeering E 100 - 43170 -300 Professional Srvs GENERAL $ 53,364.97 $ 40,000.00 $ 29,344.50 $ 10,655.50 26.64% $ 40,000.00 $ - 4 of 5 CITY OF CORCORAN 2013 PERFORMANCE REPORT - GENERAL FUND AS OF OCTOBER 18, 2013 8c. Account Description 2012 Actual 2013 Budget 2013 Actual Amount Remaining % Remaining Year End Forecast Budqet vs YEF Comments Employee Benefit Chgs E 100 - 43190 -300 Professional Srvs (GENERAL) 0.00 3,000.00 0.00 $ 3,000.00 100.00% $ 3,000.00 $ - Recycling E 100- 43232 -210 Operating Supplies (GENERAL) 826.95 1,000.00 796.92 203.08 20.31% 800.00 - 200.00 E 100 -43232 -300 Professional Srvs (GENERAL) 64,742.64 69,000.00 50,941.26 18,058.74 26.17% 67,500.00 - 1,500.00 $ 65,569.59 $ 70,000.00 $ 51,738.18 $ 68,300.00 $ (1,700.00 Parks E 100 - 45200 -100 Wages and Salaries (GENERAL) 17,205.28 27,345.00 21,284.60 6,060.40 22.16% 27,345.00 0.00 E 100 - 45200 -110 Overtime 477.00 0.00 450.00 - 450.00 0.00% 0.00 0.00 E 100 - 45200 -122 FICA 1,097.84 1,695.00 1,346.03 348.97 20.59% 1,695.00 0.00 E 100 - 45200 -126 Medicare 256.76 397.00 314.81 82.19 20.70% 397.00 0.00 E 100 -45200 -210 Operating Supplies (GENERAL) 8,561.82 8,000.00 20,906.75 - 12,906.75 - 161.33% 24,000.00 16,000.00 $3,500 and $10,000 grant 100 -45200 -36200 E 100 -45200 -220 Repair /Maint Supply (GENERAL) 751.97 1,100.00 293.93 806.07 73.28% 1,100.00 0.00 E 100 - 45200 -221 Maintenance Projects 13,592.11 15,000.00 10,373.84 4,626.16 30.84% 15,000.00 0.00 E 100 - 45200 -321 Telephone 613.84 700.00 487.90 212.10 30.30% 700.00 0.00 E 100 - 45200 -364 Worker's Comp Insurance - 1,815.18 4,493.00 947.00 3,546.00 78.92% 4,493.00 0.00 E 100 - 45200 -380 Utility & Services (GENERAL) 4,571.52 7,100.00 4,998.55 2,101.45 29.60% 7,100.00 0.00 E 100 - 45200 -530 Improvements Other Than Bldgs 36,221.20 35,823.00 32,599.08 3,223.92 9.00% 32,599.08 - 3,223.92 NW Trails Grant $ 81,534.16 $ 101,653.00 $ 94,002.49 $ 114,429.08 $ 12,776.08 Total Expense $ 3,001,355.86 $ 3,175,544.00 $ 2,361,029.20 $ 3,178,444.59 $ 2,900.59 GENERAL FUND TOTALS Total Revenue $ 3,384,506.62 $ 3,219,052.00 $ 1,869,429.26 $ 3,214,979.90 $ (4,072.10) Total Expense $ 3,001,355.86 $ 3,175,544.00 $ 2,361,029.20 $ 3,178,444.59 $ 2,900.59 Total Revenue - Total Expense $ 383,150.76 $ 43,508.00 $ 491,599.94 $ 36,535.31 $ 6,972.69 5 of 5 Agenda Item: _ L A N D F 0 R M From Site to Finish 40 105 South Fifth Avenue Suite 513 Minneapolis, MN 55401 TO: Corcoran City Council FROM: Kendra Lindahl, Landform 0 i • Tel: 612 - 252 -9070 Fax: 612 - 252 -9077 www.landform.net DATE: October 16, 2013 for the October 24, 2013 City Council Meeting RE: Preliminary Plat and Final Plat for "Triden Ridge Estates Second Addition" for Janice Pouliot ( "the applicant ") for property at 23425 County Road 117 (PID 06- 119- 23 -11- 0006) City File No. 13 -019 60 -DAY REVIEW DEADLINE: October 29, 2013 Application Request Janice Pouliot is requesting approval of a preliminary plat and final plat to allow the creation of 1 new lot for the existing farmstead and 1 outlot. No new construction is planned at this time. The proposed outlot intended to be farmed, but does have 1 development right available and could be platted in the future for one new home. 2. Planning Commission Review The Planning Commission held a public hearing to consider the preliminary plat on October 3rd. The Commission voted unanimously to recommend approval of the plat. 3. Parks and Trails Commission Review The Parks and Trails Commission reviewed this item at their September 17th meeting and recommended land dedication for the one new lot (with the existing farmstead) in the form of an easement for a future horseback trail on the east side of the lot. The landowner objected to this requirement and indicated that he preferred cash dedication. Staff notes that the Statutes allow the City to require land dedication and the City can choose to accept cash in lieu of land at the City's discretion. Staff met with the applicant on September 251h to discuss the Parks Commission recommendation. The owner felt that dedicating the easement on Outlot A to satisfy the park dedication requirements for Lot 1 was preferred to an easement on Lot 1. We have reviewed this with the City Attorney and agree that this meets the intent of the Parks Commission recommendation, provided Outlot A pays park dedication when that parcel is platted in the future. The draft resolution reflects this recommendation. Landform, SensiblyG, —n and Site to Finish are registered service marks of Landform Professional Services, LLC. i r = • 4. Context Background On June 27, 2013, the City Council approved a topography and wetland delineation waiver for a portion of the property. Section 930.020, Subd. 6(B)2 of the City Code allows the City Council to waive the topography requirements for lots greater than 3 acres and the City Council has granted waivers from the wetland delineation. Zoning and Land Use The property is zoned Rural Residential and is guided Rural / Ag Residential. Surrounding Properties The surrounding properties are all zoned Rural Residential and guided Rural / Ag Residential. Natural Characteristics of the Site The wetland delineation shows wetlands in the northeast and northwest corners of Lot 1. The wetland delineation is currently being reviewed by Elm Creek Watershed Management Commission. 5. Analysis of Request Staff has reviewed the application for consistency with Comprehensive Plan, Zoning Ordinance, Subdivision Ordinance and City Code requirements, as well as City policies. A. Level of City Discretion in Decision - Making The City's discretion in approving or denying a preliminary plat is limited to whether or not the proposed plat meets the standards outlined in the City Code. If it meets these standards, the City must approve the preliminary plat. The City's discretion in approving or denying a final plat is limited to whether or not the proposed plat is consistent with the preliminary plat and meets the standards outlined in the City Code. If it meets these standards, the City must approve the final plat. B. Consistency with Ordinance Standards The 56.46 -acre parcel is currently platted as Outlot A, Triden Ridge Estates and has one development right remaining. The existing farmstead is located in the northwest corner of the property. The applicant is requesting preliminary plat approval to plat the parcel into two pieces as part of their estate planning. Staff notes that the lots exceed the 2 acre minimum lot size for the Rural Residential zoning district. Triden Ridge Estates Second Addition Plat (13 -019) October 24, 2013 r • The existing farm has a home and two detached accessory structures that will remain. There is one (1) development right remaining on Outlot A; therefore, Outlot A could be final platted as a single lot in the future if desired. All other development rights have been previously exhausted. Septic and Well The existing well and septic locations will remain as shown on Lot 1, Block 1. The locations meet wetland setback requirements. Streets No additional right -of -way is required for County Road 117. Drainage and Utility Easements Section 945.060, Subd. 2 of the Subdivision Ordinance requires 10 -foot drainage and utility easements around the perimeter of the lot (10 -foot adjacent to right -of -way and 5 -foot adjacent to shared lot lines). The plans comply with these requirements. All wetlands must be blanketed by a drainage and utility easement. The plans comply. Wetlands The wetland delineation was completed, but must be approved by Elm Creek Watershed Management Commission. All wetlands are blanketed by a drainage and utility easement. The Corcoran Natural Resources Communities Quality Ranking Map shows this as a medium quality wetland. Section 1050.010 of the zoning ordinance requires an average wetland buffer of 25 feet (20 -foot min /40 -foot max.) and a structure setback of 15 feet from the buffer. A permanent wetland buffer monument shall be installed at each lot line where it crosses a wetland buffer, and where needed to indicate the contour of the buffer, with a maximum spacing of 200 feet of wetland edge. Details must be provided to show compliance with wetland buffer planting requirements of Section 1050.010, Subd. 8 of the zoning ordinance. No disturbance is proposed to the buffer area and the ordinance allows that to remain as existing —this buffer area is a no -mow zone and is marked by buffer monument signs that will be purchased from the city. However, landowners are certainly encouraged to plan a native landscape buffer in this area. Wetland buffers are not required on Outlot A at this time, but will be required if that parcel is platted in the future. Parks and Trails The adopted 2030 Parks & Trails Plan shows an off -road horseback trail along the western property line. The Comprehensive Plan states "Horseback Trail –A horseback trail is a natural surface used specifically for riding. One 8 -mile horseback trail, connecting western Corcoran with Crow - Hassan Regional Park, is identified on the 2030 Parks and Trails System Map. A trail head location for horse trailer parking could be located along County Road 19 south of Larkin Road." The horseback trail will be challenging to locate due to limited subdivision opportunities in this area. Triden Ridge Estates Second Addition Plat (13 -019) October 24, 2013 i r i The City Subdivision Ordinance indicates that 10% of the net land area shall be dedicated as park land. Permanent trail easements may be allowed for dedication of trail corridors shown on the Parks and Trails Plan. Neither the Comprehensive Plan nor the Park Dedication provides guidance for the width of the proposed horseback trail, but Hennepin County guidelines are for an 8 -10 foot wide trail; therefore, staff would recommend a 20 -foot easement. If a 20 -foot easement were provided along the west line of Outlot A south of Lot 1, the total area would be approximately 1.02 acres (10% of the Lot 1 area). Additional park dedication would be required when Outlot A is platted. Staff notes that Section 955.020 of the Subdivision Ordinance states "Park Dedication is only due in cases where additional new parcels are created." The subdivision will create one new lot for the existing home and one outlot with the existing farmstead. Park dedication is required only for the new 10.20 -acre lot. Under the current ordinance, park dedication is required at 10% of the net land area. The City may accept cash -in -lieu of land at 10% of the value of the land with a maximum rate of $3,000 per unit for each new unit located outside of the MUSA (Metropolitan Urban Service Area), such as this. Cash in lieu of land would be $3,000 at the current rates (1 x $3,000 per unit). Final Plat The final plat is consistent with the preliminary plat. 6. Action Adopt the following resolutions as recommended by the Planning Commission and Parks and Trails Commission: a. Resolution 2013 -50 Approving Preliminary Plat b. Resolution 2013 -51 Approving Final Plat Attachments a. Resolution 2013 -50 Approving Preliminary Plat b. Resolution 2013 -51 Approving Final Plat C. Location Map d. 2030 Park & Trail Map e. Hennepin County comments dated September 13, 2013 f. Site Graphics Triden Ridge Estates Second Addition Plat (13 -019) October 24, 2013 City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2013 -50 Motion By: Seconded By: October 24, 2013 APPROVING PRELIMINARY PLAT FOR "TRIDEN RIDGE ESTATES SECOND ADDITION" FOR PROPERTY AT 23425 COUNTY ROAD 117 (PID 06- 119 -23 -11 -0006) WHEREAS, Janice Pouliot ( "the applicant ") has requested approval of a preliminary plat to allow subdivision of a 56.46 -acre parcel legally described as: Outlot A, Triden Ridge Estates, Hennepin County, Minnesota WHEREAS, the Planning Commission has reviewed the preliminary plat at a duly called Public Hearing and recommends approval, and; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA, that it should and hereby does approve the request for a preliminary plat, subject to the following conditions: A preliminary plat is approved, in accordance with the application materials and plans received by the City on August 19, 2013, revisions received August 21, 2013 August 29, 2013 and September 16, 2013, except as amended by this resolution. 2. There is 1 development right remaining on Outlot A and zero building rights remaining on Lot 1, Triden Ridge Estates Second Addition. 3. Prior to release of the plat for filing, the applicant /landowner must: a. Revise the preliminary plat drawing to a 20 -foot wide horseback trail easement along the west lot line of Outlot A to satisfy the park dedication requirements for Lot 1. i. A trail easement document must be prepared by the applicant and submitted to the city for review and approval. ii. The trail easement document must be filed with the final plat. iii. Park dedication for Outlot A shall be due when Outlot A is final platted as a lot. 4. Prior to issuance of a building permit, the applicant /landowner must: a. Record the approving resolutions, mylar and all related documents at Hennepin County and provide proof of recording to the City. b. The applicant shall provide the approved preliminary and final plat drawings to the City in an electronic (AutoCAD) format. 5. Prior to release of remaining escrow, the applicant /landowner must complete the following: a. Lot corner monuments shall be installed as required by the Subdivision Ordinance. A financial guarantee shall be required to ensure installation per city requirements. Page 1 of 2 City of Corcoran October 24, 2013 County of Hennepin State of Minnesota RESOLUTION NO. 2013 -50 b. Wetland buffer monument signs must be purchased from the city and installed as shown on the plans. 6. Approval shall expire within one year of the date of approval unless the applicant has filed a complete application for approval of a final plat. VOTING AYE ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 24th day of October 2013. ATTEST: Jeanie Heinecke — Clerk Kenneth Guenthner - Mayor Page 2 of 2 City Seal City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2013 -51 Motion By: Seconded By: October 24, 2013 APPROVING FINAL PLAT FOR "TRIDEN RIDGE ESTATES SECOND ADDITION" FOR PROPERTY AT 23425 COUNTY ROAD 117 (PID 06- 119 -23 -11 -0006) WHEREAS, Janice Pouliot ( "the applicant ") has requested approval of a final plat to allow subdivision of a 56.46 -acre parcel legally described as: Outlot A, Triden Ridge Estates, Hennepin County, Minnesota WHEREAS, the Planning Commission has reviewed the preliminary plat at a duly called Public Hearing and recommended approval, and; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA, that it should and hereby does approve the request for a final plat for Triden Ridge Estates Second Addition and, 1. A final plat is approved, in accordance with the application materials and plans received by the City on August 19, 2013, revisions received August 21, 2013 August 29, 2013 and September 16, 2013, except as amended by this resolution. 2. There is 1 development right remaining on Outlot A and zero building rights remaining on Lot 1, Triden Ridge Estates Second Addition. 3. Approval is contingent upon City Council approval of the preliminary plat. FURTHER, that the following conditions be met prior to release of the final plat and associated documents for recording: 4. Revise the preliminary plat drawing to a 20 -foot wide horseback trail easement along the west lot line of Outlot A to satisfy the park dedication requirements for Lot 1. i. A trail easement document must be prepared by the applicant and submitted to the city for review and approval. ii. The trail easement document must be filed with the final plat. iii. Park dedication for Outlot A shall be due when Outlot A is final platted as a lot. FURTHER, that the following conditions be met prior to issuance of a building permit: 5. Record the approving resolutions and associated documents at Hennepin County and provide proof of recording to the City. 6. The applicant shall provide proof of recording the final plat and related documents at Hennepin County. 7. The applicant shall provide the approved preliminary and final plat drawings to the City in an electronic (AutoCAD) format. Page 1 of 2 City of Corcoran October 24, 2013 County of Hennepin State of Minnesota RESOLUTION NO. 2013 -51 FURTHER, that the following conditions be met prior to release of remaining escrow 8. Lot corner monuments shall be installed as required by the Subdivision Ordinance. A financial guarantee shall be required to ensure installation per city requirements. 9. Wetland buffer monument signs must be purchased from the city and installed as shown on the plans. 10. The applicant must file the final plat at Hennepin County within 2 years of the date of approval or the approval shall expire. VOTING AYE ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 24th day of October 2013. ATTEST: Jeanie Heinecke — Clerk Kenneth Guenthner - Mayor Page 2 of 2 City Seal Hennepin County GIS - Printable Map Interactive Map �I J 1 i F - Parcel 06- 119 -23 -11 -0006 A -T -B: Abstract ID: Owner Market Noel L & Carole M Triden $570,300 Name: Total: Parcel 23425 Co Rd No 117 Tax $5,659.72 Address: Corcoran, MN 55374 Total: (Payable: 2013) Property Sale Farm Type: Price: Home- Sale Homestead stead: Date: Parcel 56.48 acres Sale Area: 2,460,221 sq ft Code: Page 1 of 1 Property Map Map Scale: 1" = 400 ft. Print Date: 9/9/2013 V. -i6 This map is a compilation of data from various sources and is furnished "AS IS" with no representation or warranty expressed or implied, including fitness of any particular purpose, merchantability, or the accuracy and completeness of the information shown. COPYRIGHT © HENNEPIN COUNTY 2013 A T hpnk Green." http: / /gis.co.hennepin.mn.us /Propertylprintldefault.aspx ?C= 450516.9262000001,4999835.5... 9/9/2013 z i CITAF GR NFIELD t.. .. .. .. .. .��.. .., . . .. .. .. .. .. .. .. .. .. .. ■.. ..��. ..�r:��. ........... ................. ...........�..�.. 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D O � oa L LA S N* N 0 Q _ In N O O N N Q CD XQ O , ° 71, N Hennepin Hennepin County Public Works Transportation Department Public Works Facility 1600 Prairie Drive Medina, MN 55340 -5421 September 13, 2013 Ms. Kendra Lindahl City Planner City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Phone: 612 - 596 -0300 Fax: 612- 321 -3410 Web: www.co.hennepin.mn.us Re: Preliminary Plat Review — Triden Ridge Estates Second Addition Southwest Quadrant of County Road (CR) 117 and Triden Ridge Circle Hennepin County Plat Review No. 3318 Dear Ms. Lindahl: Minnesota Statutes 505.02, 505.03, and 462.358, Plats and Surveys, allow up to 30 days for county review of preliminary plats abutting county roads. The preliminary plat to transfer ownership of the existing home and outbuildings was received by Hennepin County on August 21, 2013. It is our understanding that there will be no change in the use of this property with the transfer of ownership. The county plat review committee examined and discussed this plat on September 10, 2013. Based on our review of the preliminary plat, the following comments are provided: Right -of -Way — The right -of -way for CR 117 along the property is 50 feet (centerline to property line), which is consistent with the county's typical design section for a two -lane rural roadway with a paved shoulder to accommodate pedestrian/bicycle traffic. No additional right -of -way is being requested as part of this plat. Access — There is a gravel driveway on CR 117 for the existing home. It is our understanding that the current driveway will remain, and no new access is proposed. Therefore, we do not have any further comments regarding access to this site. In the future, if Outlot A (46.26 acres) develops, the county will review a revised plat for the property to address future access. Based on current conditions with high traffic speeds on CR 117 (posted speed limit 55 mph) and future development expected to the northeast in the City of Rogers, the county would desire future access for Outlot A to be orientated to the east on Triden Ridge Circle. Permits — Please inform the developer that all proposed construction within county right -of -way requires an approved Hennepin County permit prior to beginning construction. This includes, but is not limited to driveway and street access, drainage and utility construction, trail development, and landscaping. Permit questions can be directed to Steve Groen at (612) 596- 0337 or stevemroenn co.hennepin.mn.us. An Equal Opportunity Employer Please contact Bob Byers (612) 596 -0354 or roberGbyers(a)co.hennepin.mn.us if you need anything further. Sincerely, James N. Grube, P.E. Director of Transportation and County Engineer JNG /cj s cc: Plat Review Committee Mark Larson, Hennepin County Survey Office Preliminary Plat of TRIDEN RIDGE ESTATES SECOND ADDITION DRAINAGE AND UTILITY EASEMENTS ARE SHOWN THUS: I I Ir10 I I 10 —�1 I I p l I ---- 1 - - - -J I L — — — — � - - -- BEING 10 FEET IN WIDTH, UNLESS OTHERWISE INDICATED, AND ADJOINING RIGHT -OF -WAY LINES, AND BEING 10 FEET IN WIDTH, UNLESS OTHERWISE INDICATED, AND ADJOINING LOT L INES, A S SHOWN ON THE PL T. r 0 0 24717 I I ` -drainage & utility I o / eosem fir' �G7 100 0 100 200 300 kale: I = I uu TOTAL AREA = 66.47 ACRES � J I LIJ `I> I I A Ar -/1 r1/1IA 80 —- ' / . /-\ E r, A I /1 - 7 /r- 1 �11_�TI l i v U. l\ L-1. I V l./. I - -. _ - 179.23 _droinoge - - - - - - --- N00 58'13 'W ^ p & utilit r' eosemen t 0 CID 82.98 " 69 Z I1 N8642'58 E N Edge of Delineated Wet /on '� j�o i' hti �0 Q >� I Edge o t pelfneoted Wetlond Wetlond Buffer ✓ N. (25' ovg. width) I \ .- Wetlon ' ad Buffer (25vg. width) c, I y I I Septic Area house 3 I o I I Ex Well v I Z I shed I 1 100.9 I shed II I LOT 1 III BLOCK 1 I I 10.20 ACRES I - — I I I � I M I I 46'W I V� J 0 01'47 "E 2155.36 _ -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 1591 ----------- li /--)/ /T/ /1T n lJ (J / L . l./ / / -I � I I N I I I I 1 Q) o Z I mow lline fits I I � -- --- - - (- -- — — — — — -- 519 - - -- - - -J L— 127 - - --I S88 56 51 W 645.88 - 2 7.6 TiEl fence- ,, I I I I � I I I �o I I denotes Building Setback Line Front - 100 Side - 25 O Rear - 50 p I Wetlond - 15 Z I I I I I edge of woods- � i I I I� I? I I> L_L)AAI AAA,7)/ r_-IA 'l// \ v\// \ / -II V /VI/ -1i L.L_ VV VVL/ Notes: 1) Wetlands Delineated by Kjolhoug Environmental service Company. 2) All Easements with in Outlot A Triden Ridge Estates are proposed to be vacated. 3) Topographic wavier was granted for this plot. 4) Wetland Buffer vegetation to remain as it currently exists. Preliminary Plat on OUTLOT A, TRIDEN RIDGE ESTATES, Hennepin County, Minnesota Revised.• 8121113 del. wetland 8129113 wetlond Buffer 9 16 13 wetland buffer width l hereby certify that this survey, plan, or report was prepared by my or under my direct supervision and that l am a duly Licensed Land Surveyor under the laws of the State of Minnesota. ;�/'?-a, Paul E. Otto License #40062 Date: 9116113 OUTLOT A 46.27 ACRES I `I J � J J\ (3) 1 I l LCD I I �- > I el I I `I I C� I I �- I �= - I I I lOt 120 I — — — 20+ < S88 56'51 W 550.15 — - N I I \ I � \ I -mow line \ to Ile I � \ •\ L I I I I, — il / � I r Imow line — . I \ � I I \ I 11 it I ----------------------- - - - -u' S88'56'51 "W 906.85 treeline 1 l v 18t VICINITY MAP SECTION 6, TOWNSHIP 119, RANGE 23, HENNEPIN COUNTY, MINNESOTA coun Too 777 al U V aI a PROJECT N W 114 LOCA TION a� c c NE 1/4 rn 0 0 ookdole drive c 0 U meadow creek drive SW 1/4 SE 1/4 tessmer rood Date: 7/15/13 Tom Pouliot Drawn By.• M.L.H. Scale: 1 " = 100' Checked By.• P.E.O. PROPERTY DESCRIPTION: Outlot A, TRIDEN RIDGE ESTATES, Hennepin County, Minnesota, according to the record plot thereof. www.ottoassociates.com ���� �I 9 West Division Street — ,1 Buffalo, MN 55313 � (763)682-4727 %I, i iil Fax (763)682 -3522 Engineers & Land Surveyors, Inc. • denotes iron monument found O denotes 112 inch by 14 inch iron pipe set and marked by License #40062 ® denotes Wetland Buffer sign to be set Project No. 13-0326 .r, 0 0 ` Ok Ok O • �, Y a o o Z 2 N04 30'13 "W 569.99 - _ _ 145-00 Will rn N0000'00 "E 262.37 - - --- - - - - -- 'o� i IoS I � --- - - - - - - - - - - r Q ° O F` ginseng pne I ? 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I a I o m i o I 1 I i j Q �� 3 o m I o I I I I `° 1 I O � Cb o I I m Q I o I I I I y I 1 Z I I o I lb Q I I I m��oa3 I I 1 a Q� m `�� Z I I 3 Q I I 1 am o .`� I I I m C n o I° j o I I I 1 0 0 ?_m aQ I I 1 1 1 �° O o m O 41 ® I I 1 I I O Q� I `c I I 1 I O o `y � m I I I I > `� O GS 4 � 1 1 I � cn m� s n Cq 6 1 I col I �oC) I 1 Q O r. I Q c � I I -rz) 1 C o 1 I m Cb Cb Cb 1901.2 a i m `� I I O m ,T 10 �. n I ~, 0 1 0 `� `� O I f � r I ri I c 2 I Q O C� Agenda Item: _ L A N D F 0 R M From Site to Finish 40 105 South Fifth Avenue Suite 513 Minneapolis, MN 55401 TO: Corcoran City Council 0 i • Tel: 612 - 252 -9070 Fax: 612 - 252 -9077 www.landform.net FROM: Kendra Lindahl, Landform DATE: October 16, 2013 for the October 24, 2013 City Council Meeting RE: PUBLIC HEARING for Vacation of Drainage and Utility Easement Approval of Meadow Creek Estates 2nd Addition Preliminary Plat and Final Plat on County Road 19 & Meadow Creek Drive (PID 06- 119 -23 -32 -0005 and 06- 119- 23 -34- 0003) (City file 13 -020) 60 -DAY REVIEW DEADLINE: Incomplete Application Request The applicants are requesting approval of a preliminary plat and final plat to allow the creation of 1 new lot for the existing farmstead, a larger lot for Kowalski property and 1 outlot. No new construction is planned at this time. The proposed outlot intended to be farmed, but does have 5 development rights available and could be platted in the future for new homes. As part of the application, they are also requesting vacation of a drainage and utility easement that is no longer required due to the adjusted lot lines. New easements will be dedicated along the new lot lines. 2. Planning Commission Review The Planning Commission reviewed this item at a public hearing on October 3 and voted unanimously to recommend approval. There were some questions from Commissioners about why this item is being processed if the required association documents have not been submitted for City review and approval. Staff noted that the draft resolutions include conditions requiring these items prior to release of the final plat for recording and, therefore, staff is comfortable addressing these items as conditions. 3. Context Background On July 22, 2004, the City Council approved a Preliminary Plat and Conditional Use Permit for an Open Space Preservation Plat for 11 lots as "Meadow Creek Estates ". A 121h lot was platted, but it was retained by the Tessmers and was not part of the open space preservation plat. This is the parcel that is now proposed for Meadow Creek Estates 2nd Addition. On August 26, 2004, the City Council approved a final plat for Meadow Creek Estates. Landform, SensiblyGraen and Site to Finish's are registered service marks of Landform Professional Services, LLC. C Zoning and Land Use The property is zoned Rural Residential and is guided Rural / Ag Residential. Surrounding Properties The surrounding properties are all zoned Rural Residential and guided Rural / Ag Residential. Natural Characteristics of the Site fl The wetland delineation shows a wetland on the south that is covered by a drainage and utility easement. No development is planned and no wetland impacts are shown. 4. Analysis of Request Staff has reviewed the application for consistency with Comprehensive Plan, Zoning Ordinance, Subdivision Ordinance and City Code requirements, as well as City policies. A. Level of City Discretion in Decision - Making The City's discretion in approving or denying a preliminary plat is limited to whether or not the proposed plat meets the standards outlined in the City Code. If it meets these standards, the City must approve the preliminary plat. The City's discretion in approving or denying a final plat is limited to whether or not the proposed plat is consistent with the preliminary plat and meets the standards outlined in the City Code. If it meets these standards, the City must approve the final plat. B. Consistency with Ordinance Standards The 48.46 -acre site includes Lots 5 and 6, Block 2, Meadow Creek Estates. The plat would carve off a new 2 -acre lot for the existing farmstead and add approximately 1 acre to the Kowalski parcel. The remaining land would be platted as Outlot A and would continue to be farmed. Covenants and Restrictions The application has been deemed incomplete because the applicant has not submitted revised covenants, easements and restrictions to ensure that the proposed Lot 1, Block 2 parcel remains party to the Meadow Creek Estates homeowners association and all associated requirements. The subdivision was developed as an OSP plat where additional development rights were granted in exchange for preservation of open space and certain other design elements. It is critical that the Kowalski desire for more land does not result in unintentional removal from the covenants and restrictions. The applicant must submit these documents for review and approval by the City Attorney Meadow Creek Estates 2nd Addition Plat (13 -020) October 24, 2013 ! Lot Dimensions The proposed lots meet ordinance requirements for lot size, lot width and setbacks. No new development is proposed at this time. The new lot sizes would be: Lot 1, Block 1 (existing farmstead) = 2.0 acres Lot 2, Block 2 (Kowalski home) = 2.54 acres Outlot A = 43.92 acres The plans show 1,056 square feet of accessory building on the new Lot 1, Block 1, which is less than the 1,500 square feet allowed by ordinance. Parks and Trails The applicant is not proposing any private or public park land with this plat. Park dedication was paid for the 11 new lots when Meadow Creek Estates was platted and was waived for the existing farmstead. No new lots are created with this plat; therefore, no park dedication is required. Park dedication would be required if Outlot A were platted in the future. Septic and Well No changes are proposed to the existing systems. Streets No additional right -of -way is required for County Road 19 or Meadow Creek Drive. Wetlands The wetland delineation was completed with the original Meadow Creek development and no changes are proposed. The delineation was approved by Elm Creek Watershed Management Commission. All wetlands are blanketed by a drainage and utility easement. Wetland buffers are not required on Outlot A at this time, but will be required if that parcel is platted in the future. Drainage and Utility Easements Section 945.060, Subd. 2 of the Subdivision Ordinance requires 10 -foot drainage and utility easements around the perimeter of the lot (10 -foot adjacent to right -of -way and 5 -foot adjacent to shared lot lines). The plans comply with these requirements. All wetlands must be blanketed by a drainage and utility easement. The plans comply. Meadow Creek Estates 2nd Addition Plat (13 -020) October 24, 2013 i Vacation • The applicant has also submitted a final plat application and a request to vacate an existing drainage and utility easement on Lots 5 and 6, Block 1, Meadow Creek Estates. The city planner and city engineer have reviewed the request and have no objection to the vacation. This requires a public hearing. The Council should take testimony on the public hearing and then take action. Final Plat The final plat is consistent with the preliminary plat. 5. Action a. Hold a public hearing on the requested vacation b. Move to approve the following: i. Resolution approving Vacation of drainage and utility easement ii. Resolution approving Preliminary Plat iii. Resolution approving Final Plat Attachments a. Resolution 2013 -47 Approving Vacation b. Resolution 2013 -48 Approving Preliminary Plat c. Resolution 2013 -49 Approving Final Plat d. Location Map e. Hennepin County comments dated September 9, 2013 f. ECWMC comments dated September 9, 2013 g. Easement Vacation Graphic h. Site Graphics Meadow Creek Estates 2nd Addition Plat (13 -020) 4 October 24, 2013 City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2013 -47 Motion By: Seconded By: October 24, 2013 APPROVING VACATION OF A DRAINAGE AND UTILITY EASEMENT FOR PROPERTY LOCATED ON COUNTY ROAD 19 & MEADOW CREEK DRIVE (PID 06- 119 -23 -32 -0005 AND 06- 119 -23 -34 -0003) WHEREAS, Lots 5 and 6, Block 2, Meadow Creek Estates, were platted in 2004; WHEREAS, the landowners are proposing to replat the property and relocate this common lot line; WHEREAS, the existing drainage and utility easements adjacent to the former interior lot lines are no longer required and new easements will be dedicated along the new lot lines of "Meadow Creek Estates 2nd Addition "; WHEREAS, the landowner has requested vacation of the existing drainage and utility easement, legally described as: Those parts of Lots 5 and 61 Block 2, MEADOW CREEK ESTATES, according to the recorded plat thereof, Hennepin County, Minnesota, described as follows: Beginning at the intersection of a line drawn 10.00 feet westerly of and parallel with the easterly line of said Lot 5 and a line drawn 10.00 feet northerly of and parallel with the southerly line of said Lot 5; thence westerly, along said parallel line, to the intersection with a line drawn 10.00 feet northeasterly of and parallel with the southwesterly line of said Lot 6 and its northwesterly extension; thence southeasterly, along said parallel line, to the intersection with a line drawn 10.00 feet southerly of and parallel with the southerly line of said Lot 5; thence easterly, along said parallel line, to the intersection with a line drawn 10.00 feet westerly of and parallel with the easterly line of said Lot 5 and its southerly extension; thence northerly, along said parallel line, to the point of beginning and there terminating. WHEREAS, the Corcoran City Council considered this item at a duly called Public Hearing; WHEREAS, the City finds that the existing drainage and utility easement is no longer required; and NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA, that it should and hereby does approve the vacation, subject to the following conditions: 1. A vacation is approved in accordance with the application received by the City on September 12, 2013, except as amended by this resolution. 2. Approval of the vacation is contingent upon approval of the final plat for "Meadow Creek Estates 2nd Addition ". Page 1 of 2 City of Corcoran October 24, 2013 County of Hennepin State of Minnesota RESOLUTION NO. 2013 -47 3. The applicant must record the resolution approving the vacation at Hennepin County and provide the City of Corcoran with proof of recording. VOTING AYE ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 24th day of October 2013. ATTEST: Jeanie Heinecke — Clerk Kenneth Guenthner - Mayor Page 2 of 2 City Seal City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2013 -48 Motion By: Seconded By: October 24, 2013 APPROVING PRELIMINARY PLAT FOR "MEADOW CREEK ESTATES 2 "D ADDITION" ON COUNTY ROAD 19 & MEADOW CREEK DRIVE (PID 06- 119 -23 -32 -0005 AND 06- 119- 23 -34- 0003) WHEREAS, the landowners have requested approval of a preliminary plat to allow subdivision of a 48.46 -acre parcel legally described as: Lots 5 and 6, Block 2, Meadow Creek Estates, Hennepin County, Minnesota WHEREAS, the Planning Commission has reviewed the preliminary plat at a duly called Public Hearing and recommends approval, and; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA, that it should and hereby does approve the request for a preliminary plat, subject to the following conditions: 1. A preliminary plat is approved, in accordance with the application materials and plans received by the City on August 23, 2013, revisions received September 12, 2013 and October 7, 2013, except as amended by this resolution. 2. There 5 development rights remaining on Outlot A, Meadow Creek Estates 2nd Addition. 3. Park dedication has been previously satisfied for Lot 1, Block 1 and Lot 1, Block 2. Park Dedication for Outlot A will be required with future subdivision. 4. Prior to release of the plat for filing, the applicant /landowner must: a. Submit revised covenants, easements and restrictions to ensure that the proposed Lot 1, Block 2 parcel remains party to the Meadow Creek Estates homeowners association and all associated requirements. i. These documents must be submitted for review and approval by the City attorney. ii. These documents must be filed with the final plat. 5. Prior to issuance of a building permit, the applicant /landowner must: a. Record the approving resolutions, mylar and all related documents at Hennepin County and provide proof of recording to the City. b. The applicant shall provide the approved preliminary and final plat drawings to the City in an electronic (AutoCAD) format. 6. Prior to release of remaining escrow, the applicant /landowner must complete the following: Page 1 of 2 City of Corcoran October 24, 2013 County of Hennepin State of Minnesota RESOLUTION NO. 2013 -48 a. Lot corner monuments shall be installed as required by the Subdivision Ordinance. A financial guarantee shall be required to ensure installation per city requirements. 7. Approval shall expire within one year of the date of approval unless the applicant has filed a complete application for approval of a final plat. VOTING AYE ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 24th day of October 2013. ATTEST: Jeanie Heinecke — Clerk Kenneth Guenthner - Mayor Page 2 of 2 City Seal City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2013 -49 Motion By: Seconded By: October 24, 2013 APPROVING FINAL PLAT FOR " "MEADOW CREEK ESTATES 2 "D ADDITION" ON COUNTY ROAD 19 & MEADOW CREEK DRIVE (PID 06- 119 -23 -32 -0005 AND 06- 119- 23 -34- 0003) WHEREAS, the landowners have requested approval of a final plat to allow subdivision of a 48.46 -acre parcel legally described as: Lots 5 and 6, Block 2, Meadow Creek Estates, Hennepin County, Minnesota WHEREAS, the Planning Commission has reviewed the preliminary plat at a duly called Public Hearing and recommended approval, and; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA, that it should and hereby does approve the request for a final plat for Meadow Creek Estates 2nd Addition and, 1. A final plat is approved, accordance with the application materials and plans received by the City on August 23, 2013, revisions received September 12, 2013 and October 7, 2013, except as amended by this resolution. 2. There 5 development rights remaining on Outlot A, Meadow Creek Estates 2nd Addition. 3. Park dedication has been previously satisfied for Lot 1, Block 1 and Lot 1, Block 2. Park Dedication for Outlot A will be required with future subdivision. 4. Approval is contingent upon City Council approval of the preliminary plat. FURTHER, that the following conditions be met prior to release of the final plat and associated documents for recording: 5. Submit revised covenants, easements and restrictions to ensure that the proposed Lot 1, Block 2 parcel remains party to the Meadow Creek Estates homeowners association and all associated requirements. a. These documents must be submitted for review and approval by the City attorney. b. These documents must be filed with the final plat. FURTHER, that the following conditions be met prior to issuance of a building permit: 6. Record the approving resolutions and associated documents at Hennepin County and provide proof of recording to the City. 7. The applicant shall provide proof of recording the final plat and related documents at Hennepin County. Page 1 of 2 City of Corcoran October 24, 2013 County of Hennepin State of Minnesota RESOLUTION NO. 2013 -49 8. The applicant shall provide the approved preliminary and final plat drawings to the City in an electronic (AutoCAD) format. FURTHER, that the following conditions be met prior to release of remaining escrow: 9. Lot corner monuments shall be installed as required by the Subdivision Ordinance. A financial guarantee shall be required to ensure installation per city requirements. 10. The applicant must file the final plat at Hennepin County within 2 years of the date of approval or the approval shall expire. VOTING AYE ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 24th day of October 2013. ATTEST: Jeanie Heinecke — Clerk Kenneth Guenthner - Mayor Page 2 of 2 City Seal Hennepin County GIS - Printable Map Interactive Mare 0E D cRfR Page 1 of 1 � i .l W^ +o. 1j, Parcel 06- 119 -23 -34 -0003 A -T -B: Abstract ID: Owner Market J M Tessmer /R A Tessmer $366,000 Name: Total: Parcel 10185 Co Rd No 19 Tax $3,371.26 Address: Corcoran, MN 55357 Total: (Payable: 2013) Property Sale Farm $750,000 Type: Price: Home- Sale Homestead 07/2004 stead: Date: Parcel 46.93 acres Sale Vacant Land Area: 2,044,079 sq ft Code: It Map Scale: 1" = 400 ft. N Print Date: 9/9/2013 This map is a compilation of data from various sources and is furnished "AS IS" with no representation or warranty expressed or implied, including fitness of any particular purpose, merchantability, or the accuracy and completeness of the information shown. COPYRIGHT © HENNEPIN COUNTY 2013 A T hpnk Green." http: / /gis.co.hennepin.mn.us /Propertylprintldefault.aspx ?C= 449838.2263677166,4998720.6... 9/9/2013 Hennepin Hennepin County Public Works Transportation Department Public Works Facility 1600 Prairie Drive Medina, MN 55340 -5421 September 12, 2013 Ms. Kendra Lindahl City Planner City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Phone: 612 - 596 -0300 Fax: 612 - 321 -3410 Web: www.co.hennepin.mn.us Re: Preliminary and Final Plat Review — Meadow Creek Estates Second Addition CSAH 19, Between Meadow Creek Drive and Tessmer Road Hennepin County Plat Review No. 3320 Dear Ms. Lindahl: Minnesota Statutes 505.02, 505.03, and 462.358, Plats and Surveys, allow up to 30 days for county review of preliminary plats abutting county roads. The preliminary and final plat to divide the existing farmstead from the larger parcel and add a small section of land to Lot 5 was received by Hennepin County on August 28, 2013. It is our understanding that no new development will occur on the 44 -acre outlot until it is platted in the future. Based on our review of the current Meadow Creek Estates Second Addition plat, the following comments are provided: Right -of -Way — The right -of -way for CSAH 19 along the property is 60 feet (centerline to property line), which is consistent with the county's typical design section for a two -lane rural roadway to provide for full pedestrian/bicycle accommodations. No additional right -of -way is being requested as part of this plat. Access — It is our understanding that access to the site will be provided via Meadow Creek Drive. Therefore, we do not have any further comments regarding access to this site. Permits — Please inform the developer that all proposed construction within county right -of -way requires an approved Hennepin County permit prior to beginning construction. This includes, but is not limited to driveway and street access, drainage and utility construction, trail development, and landscaping. Permit questions can be directed to Steve Groen at (612) 596 -0337 or steve.proen6i o.hennenimmm . Please contact Bob Byers (612) 596 -0354 or robert.byersIA) o.henneyin.mn.us if you need anything Further. Sincerely, James N. Grube, P.E. Director of Transportation and County Engineer JNG /cjs cc: Plat Review Committee Mark Larson, Hennepin County Survey Office An Equal Opportunity Employer elm creek Watershed Management Commission ADMINISTRATIVE OFFICE TECHNICAL OFFICE 3235 Fernbrook Lane Hennepin County, DES Plymouth, MN 55447 701 Fourth Avenue South, Suite 700 PH: 763.553.1144 Minneapolis, MN 55415 FAX: 763.553.9326 PH: 612.596.1171 E -mail: Iudie @iass.biz FAX: 612.348.8532 www.eimcreekwatershed.org E -mail: Ali .DurounooluCa@co.hennepin.mn.us To: Kendra Lindahl, AICP From: Ali Durgunoglu, P.E., Ph.D. Date: September 9, 2013 Project: Meadow Creek Estates Second Addition, Corcoran, Preliminary and Final Plat Review; PID#: 06- 119 -23 -32 -0005; 06- 119 -23 -34 -0003 Dear Kendra, I reviewed the plan submitted for this project. This project is a re- platting of Lots 5 and 6, Block 2 of Meadow Creek Estates. There is no land disturbing activities proposed. Therefore, our review is limited to determining the existence of wetlands and floodplains, and establishment of drainage and utility easements for those areas. Our databases indicate that the proposed Outlot A has multiple wetlands along the south side of the property (a drainage way flowing from east to west) and several isolated wetlands scattered throughout the rest of Outlot A. It appears that the proposed plat has covered the south drainage way in easements. The Commission emphasizes that official wetland boundary determination must be conducted when Outlot A is be developed, or re- platted. There are no floodplains established by FEMA or Elm Creek Watershed Management Commission. There is a stream flowing northerly on the west portion of the existing Lot 5, Block 2. The proposed plat shows a drainage and utility easement along this flowage. This easement also covers a storm sewer connecting Meadow Creek Drive runoff to a storm pond located on the outlot of Meadow Creek Estates. Our analysis showed that there are no potential wetlands within the proposed lots in Meadow Creek Second Addition (Lot 1 Block 1 and Lot 1 Block 2, Meadow Creek Second Addition). Sincerely, S: \EMD \DEMCON \CORR \DURGUNOGLU \_ WATERSHEDS \ELM_CRK\PLAN_REVIEW \2013 \Meadow Creek Estates 2nd Addition, Corcoran.docx CHAMPLIN • CORCORAN • DAYTON • MAPLE GROVE • MEDINA • PLYMOUTH • ROGERS Legal Description For the Vacation of C- E CF—ERV Part of the Drainage and Utility Easement in Lots 5 and 6, Block 2, Meadow Creek Estates FILE COPY 13,OL Those parts of Lots 5 and 6, Block 2, MEADOW CREEK ESTATES, according to the recorded plat thereof, Hennepin County, Minnesota, described as follows: Beginning at the intersection of a line drawn 10.00 feet westerly of and parallel with the easterly line of said Lot 5 and a line drawn 10.00 feet northerly of and parallel with the southerly line of said Lot 5; thence westerly, along said parallel line, to the intersection with a line drawn 10.00 feet northeasterly of and parallel with the southwesterly line of said Lot 6 and its northwesterly extension; thence southeasterly, along said parallel line, to the intersection with a line drawn 10.00 feet southerly of and parallel with the southerly line of said Lot 5, thence easterly, along said parallel line, to the intersection with a line drawn 10.00 feet westerly of and parallel with the easterly line of said Lot 5 and its southerly extension, thence northerly, along said parallel line, to the point of beginning and there terminating. Meadow Creek Drive S89 °3639 "W 44a o0 R E A D QI W - - -1,0 � - --5 %y Line Of Lot 5, Blk 2 N 0 80 SCALE IN FEET C REEK ,1 2 I �w Mh 139.77 'I 0 C� `-Proposed Drainage & Z5 8 6 Utility Esm't Vocation ° 1 ES TA TES o a, M, F N N Job No: 13289 i'i I' I hereby certify that this survey, plan or report was ® Yi prepared by me or under my direct supervision and that 1 am a duly Licensed Land Surveyor under the laws A 7200 Hemlock Lane, Suite 300 of the Slate of Minnesota. ASS ®C I AT E Minneapolis, ne: (7( Minnesota 55369-5592 24 C Telephone: (763)424 -5505 Fax: (763]924 -5022 Web Page: w .Louekskssoeiates.eom Richard L. Licht - PLS Planning • Civil Engineering • Land Surveying 26724 September 11, 2013 landscape Architecture • Environmental License NO. 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D ° w 9 n- s �° Nn n 3 T 3 A i GF _n 9 O q P ° n 3 m n m l+ � 1 � C7 z N O � � o Q w n m E - o O _ I�; I I I I NO7Y00"W 16500 29,09 M „OS,BI °OIN ___ `` Ko _ 1 1 O I I I II I 8/ m rn NO'00'W'f 34065 ON Mj Iq i rn � ur\ \ \' I I 1 \ I I r------- - - ---I III _i jI kI II II I I I 18i I I � I I I L.I k IS I I$ II I I ke I I E`I I I Iv I I I I 41 Iffi I I� I w a „ I Ig I I I I I I ---- zmn-- la�l - -sF,i L ------ Jxg ------ II J L ------------------------ 9,fl W SO °41'52"W 1545.02 _ - -__ n :0 C7 C en a bD Z V) o n I �I a m rm CA Agenda Item:_ • i L A N D F 0 R M From Site to Finish 105 South Fifth Avenue Suite 513 Minneapolis, MN 55401 TO: Corcoran City Council FROM: Kendra Lindahl, Landform DATE: October 16, 2013 for the October 24, 2013 City Council Meeting i • • Tel: 612 - 252 -9070 Fax: 612 - 252 -9077 www.landform.net RE: City- Initiated Ordinance Amendment regarding Density (city file 13 -021) 60 -DAY REVIEW DEADLINE: N/A 1. Application Request The City Council directed staff to prepare new density definitions to better reflect the true development density in new developments. The Council also suggested a clarification to the accessory dwelling unit definition. 2. Planning Commission Action The Planning Commission voted unanimously to recommend approval of the ordinance amendment with one change to the "density, ne (post - development)" definition to delete the last two sentences that were redundant. The Commission discussed whether the definition should be modified regarding streets and /or stormwater ponds. The Commission recommended leaving those as drafted. 3. Background At the June 27, 2013 City Council meeting, the Council reviewed a sketch plan from Lennar for 437 single family homes on 265 acres. Based on the preliminary information available with the sketch plan, staff estimates that the density based on the current ordinance definitions would be approximately 2 units per acre where the Comprehensive Plan anticipates 3 -5 units per acre. During the discussion of the sketch plan, the Council raised two questions for staff to research: 1. What is the current net land area /net density definition and could it be changed to more accurately reflect the development density? 2. Can accessory dwelling units be counted as housing units for the density calculation? 4. Proposed Language Density Definitions The Corcoran Zoning Ordinance contains the following definitions (similar definitions are located in the Subdivision Ordinance): Landform, SensiblyG, en and Site to Finish are registered service marks of Landform Professional Services, LLC. • • • • DENSITY, GROSS: The number of housing units divided by the gross residential acreage (total land area), based on the predevelopment conditions of the site. Existing public streets are deducted from the predevelopment land area. DENSITY, NET: The number of housing units divided by the net residential acreage (gross land area minus wetlands and areas below the 100 -year ordinary high water elevation). For proposed developments, net acreage is based on the predevelopment conditions of the site. Existing public streets are deducted from the predevelopment land area. DEVELOPABLE AREA: The net land area available for development. Developable area is based on the pre - development conditions of the site and is calculated as follows: gross land area minus wetlands, areas below the 100 -year ordinary high water elevation and right -of- way or easements for existing public streets. The City's definitions are different than the definition used by the Metropolitan Council. The Metropolitan Council calculates net density "by taking the gross (total) area of the development and removing wetlands and waterbodies, public parks and open spaces, arterial road rights -of -way, and any other area that is protected or removed from development by local ordinances. Examples of areas that may be protected by local ordinances include steep slopes and floodplains. " Staff researched other community definitions and found two good examples where staff has used these definitions in reporting to the Met Council. Chanhassen Net Density is the quotient of the total number of dwelling units divided by the developable acreage of the site. Developable acreage excludes wetlands, lakes, roadways and other areas not suitable for building purposes. • They deduct all undevelopable areas including streets and ponds that are in outlots Plymouth: Density: The number of dwelling units divided by the acreage of a site, excluding areas of wetlands and required wetland buffer strips, areas below the 100 -year flood elevation, areas below the ordinary high water level of lakes and streams, areas below the high water level of ponds, and areas of right -of -way for arterial roadways. For planned unit developments, the acreage of a site shall also exclude conservation easement areas. The City could change the density definition to align more with the Met Council definition and remove park land and /or trail easements from the density calculation. The Council could also consider whether to remove the wetland buffer area (in addition to the wetland area itself) from the density calculations. This area is unbuildable, so it could be removed. Removal of one or more of these areas would result in a higher density for any development that included park land dedication or wetland buffers. Staff recommends the following changes: Ordinance Amendment for Density Definitions October 24, 2013 • • DENSITY, GROSS (PRE- DEVELOPMENT): The number of housing units divided by the gross residential acreage (total land area), based on the predevelopment conditions of the site. Existing public streets are deducted from the predevelopment land area. DENSITY, NET (PRE- DEVELOPMENT): The number of housing units divided by the net residential acreage (gross land area minus wetlands and areas below the 100 -year ordinary high water elevation). For proposed developments, net acreage is based on the predevelopment conditions of the site. Existing public streets are deducted from the predevelopment land area. DENSITY, NET (POST- DEVELOPMENT): The number of housing units divided by the net residential acreage (gross land area minus land to be dedicated as public park, lakes, streams, wetlands, required wetland or shoreland buffer strips, areas below the 100 -year ordinary high water elevation, right -of -way or easements for existing and proposed public streets). Fer prepesed i eyelepments not acreage is baser, eR the nror eyelepmen+ area. PRE - DEVELOPABLE AREA: The net land area available for development. Developable area is based on the pre - development conditions of the site and is calculated as follows: gross land area minus wetlands, areas below the 100 -year ordinary high water elevation and right -of -way or easements for existing public streets. POST - DEVELOPABLE AREA: The net land area available for development. Developable area is based on the pre - development conditions of the site and is calculated as follows: gross land area minus land to be dedicated as public park, lakes, streams, wetlands, required wetland or shoreland buffer strips, areas below the 100 -year ordinary high water elevation and right -of -way or easements for existing and proposed public streets. Staff recommends that the pre - development and post - development definitions be provided because our fee schedules have been drafted based on pre - development density definitions, but the post - development definitions are desired to better reflect the density goals adopted in our Comprehensive Plan based on Metropolitan Council guidelines. Staff notes that there was discussion at the City Council about: 1. Adding stormwater pond areas as an area to be deducted 2. Eliminating local streets as one of the areas to be deducted However, the Council direction was not clear and after further analysis, staff recommends no change to the draft primarily because while neither area is developable, both are required for any significant new development. Street right -of -way is deeded to the city but ownership of the ponding areas is typically retained by the developer or homeowner. Streets are truly undevelopable land, but the ponding areas are amenity spaces that could be viewed as extensions of the open space within the development —the City could allow ponds in outlots or as part of a larger lot making calculation of these areas more difficult that public streets which are located in right -of -way dedicated to the City. The Commission reviewed and recommended no change to the draft definitions. Ordinance Amendment for Density Definitions October 24, 2013 • Housinq Unit Definition • The City Council initially asked staff to look at changing the definition of accessory dwelling unit to count the "NextGen" accessory dwelling units proposed in the Lennar project to be an example of why accessory dwelling units should be counted as dwelling units. However, Lennar has indicated that this change affects so few homes within their developments, it would net have a measurable impact on their density calculation. The current Corcoran definitions in the City Code are as follows: DWELLING UNIT: A residential building or portion thereof intended for occupancy by one or more persons with facilities for living, sleeping, cooking and eating, but not including hotels, motels, nursing homes, tents, seasonal cabins, boarding or rooming houses, motor homes, or travel trailers. DWELLING UNIT, ACCESSORY: A self- contained dwelling unit having its own kitchen and bathroom facilities, and which is designed as a second separate dwelling unit that is clearly incidental and subordinate to the principal use of a lot. Staff contacted Metropolitan Council Sector Representative Freya Thamman. She indicated "The Council's practice to follow the U.S. Census definition of "housing unit ", which indicates that a housing unit includes its own kitchen and bathroom." A review of the US Census definitions shows "A housing unit is a house, an apartment, a mobile home, a group of rooms, or a single room that is occupied (or if vacant, is intended for occupancy) as separate living quarters. Separate living quarters are those in which the occupants live and eat separately from any other persons in the building and which have direct access from the outside of the building or through a common hall." (Source: U.S. Bureau of the Census, 2010 Census of Population and Housing, Profiles of General Demographic Characteristics) The U.S. Bureau of the Census defines a kitchen as "Complete kitchen facilities are defined as a sink with piped water, a range, and a refrigerator." The Next Gen units do not have a range and, therefore, would not be considered to have a kitchen that qualifies as a dwelling unit. Staff recommends the following: DWELLING UNIT, ACCESSORY: A self- contained dwelling unit having its own kitchen and bathroom facilities, and which is designed as a second separate dwelling unit that is clearly incidental and subordinate to the principal use of a lot. In order for an accessory dwelling unit to be counted as a dwelling unit for the purposes of determining development density, a kitchen must include a sink with piped water, a range and a refrigerator. 5. Recommendation The City Council should adopt the following, as recommended by the Planning Commission; a. Ordinance approving ordinance amendment b. Resolution approving findings of fact for ordinance amendment c. Ordinance approving a summary ordinance Ordinance Amendment for Density Definitions October 24, 2013 • • Attachments 1. Ordinance approving ordinance amendment 2. Resolution approving findings of fact for ordinance amendment 3. Ordinance Approving Summary Ordinance Ordinance Amendment for Density Definitions October 24, 2013 • City of Corcoran County of Hennepin State of Minnesota ORDINANCE NO. 2013 -279 Motion By: Seconded By: October 24, 2013 AN ORDINANCE AMENDING THE TEXT OF CHAPTER 9 OF THE CORCORAN CITY CODE, ENTITLED CORCORAN SUBDIVISION ORDINANCE AND CHAPTER 10 OF THE CORCORAN CITY CODE, ENTITLED CORCORAN ZONING ORDINANCE THE CITY COUNCIL OF CORCORAN ORDAINS: SECTION 1. Amendments. The text of Section 915.020 of Chapter 9 (Subdivision Ordinance) of the Corcoran City Code is hereby amended by deleting the str+Eken material and adding the underlined material as follows: PRE - DEVELOPABLE AREA: The net land area available for development. Developable area is based on the pre - development conditions of the site and is calculated as follows: gross land area minus wetlands, areas below the 100 -year ordinary high water elevation and right -of -way or easements for existing public streets. POST - DEVELOPABLE AREA: The net land area available for development. Developable area is based on the pre - development conditions of the site and is calculated as follows: gross land area minus land to be dedicated as public park, lakes, streams, wetlands, required wetland or shoreland buffer strips, areas below the 100 -year ordinary high water elevation and right -of -way or easements for existing and proposed public streets. SECTION 2. Amendments. The text of Section 1020.020 of Chapter 10 (Zoning Ordinance) of the Corcoran City Code is hereby amended by deleting the str+eken material and adding the underlined material as follows: DENSITY, GROSS (PRE- DEVELOPMENT): The number of housing units divided by the gross residential acreage (total land area), based on the predevelopment conditions of the site. Existing public streets are deducted from the predevelopment land area. DENSITY, NET (PRE- DEVELOPMENT): The number of housing units divided by the net residential acreage (gross land area minus wetlands and areas below the 100 -year ordinary high water elevation). For proposed developments, net acreage is based on the predevelopment conditions of the site. Existing public streets are deducted from the predevelopment land area. DENSITY, NET (POST- DEVELOPMENT): The number of housing units divided by the net residential acreage (gross land area minus land to be dedicated as public park, lakes, streams, wetlands, required wetland or shoreland buffer strips, areas below the 100 -year ordinary high water elevation, right -of -way or easements for existing and proposed public streets). Fer proposed developments, net acreage is based OR the predevelepment Gonditions of the site. Existing public streets are deduGted from the pre deyelepment land area Page 1 of 2 City of Corcoran County of Hennepin State of Minnesota ORDINANCE NO. 2013 -279 October 24, 2013 DWELLING UNIT, ACCESSORY: A self- contained dwelling unit having its own kitchen and bathroom facilities, and which is designed as a second separate dwelling unit that is clearly incidental and subordinate to the principal use of a lot. In order for an accessory dwelling unit to be counted as a dwelling unit for the purposes of determining development density, a kitchen must include a sink with piped water, a range and a refrigerator. PRE - DEVELOPABLE AREA: The net land area available for development. Developable area is based on the pre - development conditions of the site and is calculated as follows: gross land area minus wetlands, areas below the 100 -year ordinary high water elevation and right -of -way or easements for existing public streets. PCT DEVELOPABLE AREA: The net land area available for development. Developable area is based on the pre - development conditions of the site and is calculated as follows: gross land area minus land to be dedicated as public park, lakes, streams, wetlands, required wetland or shoreland buffer strips, areas below the 100 -year ordinary high water elevation and right -of -way or easements for existing and proposed public streets. SECTION 3. Effective Date. This ordinance shall be in full force and effect upon its passage. VOTING AYE ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron Whereupon, said Ordinance is hereby declared adopted on this 24th day of October 2013. ATTEST: Jeanie Heinecke — Clerk Kenneth Guenthner - Mayor Page 2 of 2 City Seal City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2013 -52 Motion By: Seconded By: October 24, 2013 A RESOLUTION APPROVING FINDINGS OF FACT FOR AN ORDINANCE AMENDING THE TEXT OF CHAPTER 9 OF THE CORCORAN CITY CODE ENTITLED SUBDIVISION ORDINANCE AND CHAPTER 10 OF THE CORCORAN CITY CODE, ENTITLED CORCORAN ZONING ORDINANCE WHEREAS, the City of Corcoran initiated an amendment to update the City Code to address changes to definitions; and WHEREAS, the amendment would be consistent with the 2030 Comprehensive Plan; and WHEREAS, the amendment would be consistent with other City Code standards and City policies; and WHEREAS, the Planning Commission has reviewed the proposed text amendments at a duly called public hearing and recommends approval; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA, that it should and hereby does approve the Subdivision Ordinance and Zoning Ordinance text amendment, based upon the finding that the proposed amendments would be consistent with State law and the City's Comprehensive Plan, and compatible with other provisions of the City Code. VOTING AYE ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 24th day of October 2013. ATTEST: Jeanie Heinecke — Clerk Kenneth Guenthner - Mayor Page 1 of 1 City Seal City of Corcoran County of Hennepin State of Minnesota ORDINANCE NO. 2013 -280 Motion By: Seconded By: CITY OF CORCORAN SUMMARY OF ORDINANCE NO. 2013 -279 October 24, 2013 AN ORDINANCE AMENDING THE TEXT OF CHAPTER 10 (ZONING ORDINANCE) OF THE CORCORAN CITY CODE Section 915.020 of Chapter 9 (Subdivision Ordinance) and Section 1070.020 of Chapter 10 (Zoning Ordinance) of the Corcoran City Code are hereby amended provide updated definitions regarding development area, density and accessory dwelling unit definitions. A printed copy of the entire amended Section 915.020 of Chapter 9 and Section 1070.020 of Chapter 10 is available for inspection by any person at City Hall during the City Clerk's regular office hours. VOTING AYE ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron Whereupon, said Ordinance is hereby declared adopted on this 24`" day of October 2013. ATTEST: Jeanie Heinecke — Clerk Kenneth Guenthner - Mayor Page 1 of 1 City Seal STAFF REPORT Document No. 10a. Council Meeting: October 24, 2013 Prepared By: Brad Martens Topic: Public Works Facility Action Required: Approval Summary: The Public Works Facility project continues to move forward. Recent work has included roofing insulation, salt storage shed relocation, concrete work and more. A summary provided by Ebert Construction is attached. In addition to the consideration of the work summary, the City Council is requested to review and approve the items listed below. I. Ebert Construction Pay Request #10: $21,490.90 II. Oertel Architects Pay Request #7: $6,700.00 III. Fuel Island Purchase Orders: $23,249 a. Loberg Electric, Inc.: $10,680 b. Ebert Construction: $12,569 i. Direction was given on September 26, 2013 to proceed with developing fuel island proposal and authorizing staff to maintain the project schedule. The attached proposals must now be formally approved by the City Council. These costs are outside the scope of the project and not included in the budget. Additionally since these items are being coordinated by the City there is no administration fee to be included in the cost. IV. CMPR 007: $1,246.30 a. This change proposal is required to change the fire suppression tank manhole covers from a fiberglass material to cast concrete. The steering committee felt that there would be a high likelihood that the fiberglass material would be damaged due to the heavy equipment in the Public Works Facility. While not yet approved formally by the City Council this work has been completed and is already included in the October summary sheet. Page 2 Financial /Budget: Although the change proposals to date for the project have resulted in an overall reduction in cost there is still and shortfall for the r)roiect as shown below. Updated Cost Control Data Sheet $3,959,452 Fuel Island Costs $23,249 Salt Storage Shed Relocation $17,178 Professional Services $36,405 Overhead Crane /Vehicle Lift $100,000 Potential Change Proposals $8,240 Other Misc. Items $5,000 Sub -Total $4,149,524 Approved Bond Amount $3,857,091.02 Additional Funds Required for Project $292,432.98 Options: 1. Approve pay requests, fuel island purchase orders, and change proposal as presented. 2. Send back to staff for further review. Recommendation: Approve pay requests, fuel island purchase orders, and change proposal as presented. Council Action: Consider a motion to approve pay requests, fuel island purchase orders, and change proposal as presented. Attachments: 1. Corcoran Public Works Facility Summary — October 2013 2. Ebert Construction Pay Request #10 3. Oertel Architects Pay Request #7 4. Loberg Electric, Inc. Proposal 5. Ebert Construction Proposal 6. CMPR 007 J763) 498. 9951 (S4B Y71 Uzi. ico9 Corcoran Public Works Facility Summary October 2013 Construction Progress: 1. Sand and Class Five installed for bituminous base 2. Roofing insulation and EPDM installed. 1 Roofing Rain Leaders Installed. 4. Well drilling completed. 5. Cold Storage building erected. 6. Salt storage building relocated and erected. 7. Septic system is installed including mound system. 8. Concrete floors installed office area and mezzanine. 9. Concrete Curb in progress 10. Bituminous re- scheduled 10/24 due to weather related impacts. 11. Preparation for Concrete floors in vehicle storage, vehicle maintenance and wash bay. 12. EFIS in progress. 13. Electrical rough in for gates installed 14. Irrigation sleeves installed. 15. Concrete fuel island in progress 16. Gas meter installed and functional. 17. Electrical Meter installed and energized 18. Phone lines to building in Century Link Engineering. Cost Control Estimate Spread Sheet: 1. Total Executed Change in Construction cost to date is a deduct of $83,072.00 2. Total Proposed Changes Projected as of 10/16/13 $8240 Steering Committee Concerns: 1. Three Rivers Park District requires permit for trail disruption. 2. Soils Correction for soft soils west of office bridged at the direction special inspector. Correction Complete. 3. Reviewing rate of special inspections cost. Anticipate additional inspection cost 4. Installing straw as insulation on top of mound system to protect from freezing. U d (D O_ N C) : 0 O O: C) O C) O O C3 0 0 0 0 0 G C) O >>> N v O O 3 3 3 ''': 3 3 3 3 3 da m 0 a c 0 0 0 m o 0 0 m ro ro: 3 N' m Ot V A : A A po O O O p o 0 0 0 0! o o. o b o 0: o. o 0 0 o O o 0 .. N m CD V D3 IP ji W N O N W J m N ? W T 9 a D D a D < E A 'o D G -f D X T A D D D a O m O 0 m f CO mN o Ja 3 3o.m O p 0 0 3mo 4 3X¢9s.cs a pe cp a as O a o O O 0 n O m o . � D � .3.aC t-5 • Vm i O �: - �'^ y m¢ o a 4 a c aO r c; » o m m ra !c 0. 3 2 aC 0 m N D 9 u o a e 0 w 6 w o ' o l a D N f . Er v o �w <— , w W c O a : ¢ NO Ei. „J` ¢ O O C '1? O d O N T (}L� N¢ C W (, - m N ¢ "I. C �➢ J J mW `G A¢ p1 m z O Inca m NIN 3 3, z rr2 0 0 0 w ".. m '.. tb t0 fn: N O i'. O I'.. !n 0 o a D o :: o d N A w W A W W N 0 01. 0 0.,'.� !O 0 0 0 N W S N '', tm0 3n N v O O 3 3 3 ''': 3 3 3 3 3 da m 0 a A W W N 0 01. 0 0.,'.� !O 0 0 0 N W S N W' tm0 3n N v O O O I a ro :! ]. 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W W N 0 D c n :o Qm0 m > S d s cn 9.�0 o v -a o v -o .q d @ O O< Of 0 a 3 @ 6 @ O d Si O E K O p O. <` N O fi] O@ a @ d » 3 (O N ta I O o O N v@ d a m x W m 0 m' O m 3 m m m 3 3 3 3 3 3! 3 36; m or p`Z' w ':fii m Er m ni x W m m' O m 3 m m m < o- m F �L » O �. 3.. m m n O n O d V C O' nC G 0 m T A m m n 0 N_ G 7 @ O m N 0 w w 3 N 7 0 O O v r O CD r+ > N D v v -a o v -o .q d @ O O< Of 0 a 0 @ O < K K G � <` N d o n O o O o 0 o v 3 w 3 o o m c o c D N N O 4 O O Q O O .d.p O Q `ate d W A @ A N J o � W w 0 o io 0 m m n O n O d V C O' nC G 0 m T A m m n 0 N_ G 7 @ O m N 0 w w 3 N 7 0 O O v r O CD r+ (Rx-ar==1T CONSTRUCTION COST CONTROL DATA SHEET Updated: 10/16/20/2013 $56,187 SCOPE-OF-WORK ORIGINAL VALUES REVISED VALUES DESIGN CHANGES CHANGE ORDERS DC 41 DC #2 DC N3 CO #1 CO k2 CO q3 Builders risk Insurance Electrical Service to Building Natural Gas Service to Building $10,000 $50,000 $0 $0 $0 $0 - $10,000 $0 $0 - $50,000 $0 $0 $0 $0 $0 $0 $0 $0 $5,000 $2,000 $0 $0 $0 $o - $5,000 $0 Phone Service to Building State Plumbing Review Fees $2,000 $0 $0 $0 $o $0 $0 $6 $0 $2,000 $2,000 $0 $0 $0 MPCA Fees $400 $400 $0 $o $0 $0 $0 $0 Permit Fees $28,200 $26,912 $o $0 $0 $0 - $1,288 $3,750 $0 $0 $0 Elm Creek Water Shed Permit $3,750 $0 $0 $01 $0 Appliances $2,500 $2,$00 $0 $0 $0 $0 $0. Electrical Use Charge $3,500 $3,500 $0 $0 $0 $0 $0 $0 $0 $0 Phones /Communication Devices $500 $500 $0 $0 $0 $0 $0 Temporary Heat (Winter Construction) $1,800 $1,800 $0 $0 $0 $0 $0 Office Furniture $2,000 $2,000 $0 $o $0 $o $0. $0'. $0 $325. $0 Progress Cleaning $3,000 $3,325 $0 $0 $0 Trash Removal (Dumpsters) $6,000 $6,000 $0 $0 $0 $0 $0 $0 Sanitation $1,500 $o $0 $0 $1,500 $0 $0. Low Voltage /Communications Wiring 1 $0 $0 Relocates Salt Storage Building $0 Reside Existing Storage Building $0 _ Crane /Equipment $0 _ _ $0 $0 $0 $0 Construction Management Fees $125,500 $125,500 $0 $0 $0 $0 Contingency $75,000 $75,000 $0 $0 $0 $0 $0 $0 Surveying Special Inspections /Testing $3,200 $12,773 $4,200 $0 $0 $o $1,000 $0 $0 $15,773 $3,000 $0 $0 $0 $0 $0 Contractor Group 1 Earthwork $400,967 $422,570 $5,000 $0 $0 $0 $0 $9,595 $7,008 _ Contractor Group 2 Precast Wall $268,180 $270,851 $0 _ $0 $0 $0 $0 $2,671 ntractor Group 2 Precast Plank Contractor $51, $51,519 $0 _ $0 $0 $0 $o Contractor Group 3 Concrete/ Mansonry Contractor Group 4 Structural Steel Contractor Group 5 General /Carrpentry $481,338 $505,176 $0 $0 $0 $0 $0 $1,620 $22,218 $231,085 $428,165 $226,719 $0 $o $0 $0 - $5,344 $978 $428,165 $0 $0 $0 $0 $0 Contractor Group 6 Roofing /Sheet Metal Contractor Group 7 Fire Protection $259,988 $227,188 $0 $0 $0 $0 - $32,800 $0 $191,700 $192,910 $0 $0 $0 $0 $1,210 $o. Contractor Group 8 Plumbing /HVAC /Controls $541,350 $251,547 $507,121 $0 $0 $0 - $34,229 $0 $0 Contractor Group 9 Electrical $251,567 $0 $0 $0 $0 - $7,800 $7,820 Well System Design and Installation $29,295 $33,705 $0 $0 $0 $0 $0 $4,410 Septic System Design and Installation $25,430 $25,430 $0 $0 $0 $o-----.,. $0 $0 $0 Fence and Gates Allowance $37,085 $47,385 $0 $0 1 $0 $0 $10,300 Landscaping /Trees Allowance $12,300 $15,700 $0 $0 $0 $01 $0 $3,400 Final Cleaning Allowance $1,030 $1,030 $0 $0 $0 $0 $0 $0 Trees Allowance $10,000 $10,000 $0 $o $0 Irrigation Allowance _ $8,005 $0 $0 $o. $0 $0 - $1,995 _ SUBTOTAL $3,564,352 $106,931 $3,491,701 $104,751 $8,000 $0 $0 - $39,267 - $88,194 $46,810 _ Overhead /Administration 3% $240 1 1$1,178 - $2,646 $1,404 Sub Total $3,_671,283 $225,000 $138,000 $3,596,452 $8,240 - $40,445 - $90,840 $48,214 _ _ Land Pruchase Architectural Fees $225,000 $138,000 Project Total $4,034,283 $3,959,452 PH (763) 498. 7844 City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Job 6619: CORCORAN PUBLIC WORKS FACILITY FX (763) 498. 9951 (800) 627. 1669 Draw ID: 10 Date: 09/30/13 01 Project Mgmt. - Prebid Contract Percent Total Previous Total This Item ID. Description Amount Complete Billed Billed Invoice 01 Project Mgmt. - Prebid 10,000.00 100.00% 10,000.00 10,000.00 02 Project Coordinator. - Prebid 2,000.00 100.00% 2,000.00 2,000.00 03 Admin/Clerical- Prebid 500.00 100.00% 500.00 500.00 04 Project Mgmt: Construction 40,000.00 53.00% 21,200.00 18,700.00 2,500.00 05 Project Coordinator. - Const. 5,000.00 60.00% 3,000.00 3,000.00 06 Field Supt. - Construction 60,000.00 45.55% 27,332.00 21,332.00 6,000.00 07 Job Trailer - Construction 3,000.00 100.00% 3,000.00 3,000.00 08 Job Phone /Comm- Const. 1,000.00 51.50% 515.00 415.00 100.00 09 Print. /Cleric. Suppl - Const. 2,500.00 100.00% 2,500.00 2,500.00 10 Sanitation - Const. 1,500.00 0.00% - 46 Administration & Overhead 106,931.00 56.80% 50,570.74 36,548.74 14,022.00 Total Billed to Date 5.00% Retainage Total Earned Less Retainage Less: Paid to Date Total Amount Due 232,431.00 51.89% 120,617.74 120,617.74 6,030.89 114,586.85 93,095.95 21,490.90 97,995.74 22,622.00 OFwww.ebertconst.com a v D L 0 H n D N O = O a °O� n3 n-'" e A H N 3 m 'm m m � j N (C c01 50 y 0 w ° � O m � y © b °cw D o n 'maw o a= w n 0- � y m b 0 C °o- 3 a m s> O N N J DW ®n n 3 N N y 9 a 3m p 0 N O j H m '1 aO� _ _ m m °p D > o ? 0 � N ry 10 N � 5 =D 5. 0 N C D y m D=� nna n n v A m o_z � Z f ;s 3 n ® o NQC C N N 3a� II m Ica � O � A o m c � v c s 3 in y C O N� drv� P A W N, as n m O O m n n D D Z -f 6 t5 w Z o D 0 S D G o s e o m 3 z o �M mZ �C1 0 o b.0 m 3 W w O cn ry M V A• O ¢� O n -1 3 '� m z EL ma m3C.o� m � ca E —1 O p w p Z E � m n O a o �a 69 Ya � O E. m fag 69 Fff V3 N � o vi p � O A J 0 W oo y/ V O o d OC] c _ 5 D c m O o h fDr D � ? y h D A n z A m N m W q m n A M $ O > 0 0 w w y Z 3 S m y r o Fn J • O �v;0 � � � b w 05. y Gx'0 Z C A -m-1 a SO 9 °m O n m p Z + m a A m O m o A O D D O 0. z C) Oz N N j a B P'? p m m 9 rr o z a': NOS m � o a y go.ocl'1 m•,c�,o L Toy t: c °' ffa ti Q•m�p � y �� S• N : °roo a h D O y ic WuT,y4 m �wG N 69 69 EA 69 m P•0 0 Z +� N � � d o a. � Gx ^ � � A d p•p � o• � m w J o p � �. a"q � � r C n die G� s• �. p rn N o0 col Zen c 3 m o Z D A b w b O^,oy^ �• 3o mD � � E ono N O J P A W N, as n m O O m n n D D Z -f 6 t5 w Z o D 0 S D G o s e o m 3 z o �M mZ �C1 0 o b.0 m 3 W w O cn ry M V A• O ¢� O n -1 3 '� m z EL ma m3C.o� m � ca E —1 O p w p Z E � m n O a o �a 69 Ya � O E. m fag 69 Fff V3 N � o vi p � O A J •�. 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CTRI ., N r V h 24 1Ti;;5r .-t`"t kINU N,f -,,. 53 13 V§np Padans4 hkguresi ?. ?cc¢x 4a v'.htx s *xxu tJv ,no 4 CORCORAN PUBLIC WOPd <S 9100 COUNTY RD. 19 CORCORAIMN 55357 3, 9 COFCORAN -PU BRUCE TERNES 763- 998 -7894 WIRING OF FUEL (ISLAND TO INCLUDE THE FOLLOWING:: EMERGENCY STOP - BUTTON LOCATED ON OUTSIDE OF .BUILDING CLOSE TO FUEL ISLAND FIVE 3/4" RIGID CONDUITS ROUTED FROM GUTTER ON BUILDING To GUTTER ON FUEL ISLAND *ONE POLE LIGHT AND BASE TO MATCH OTHER POLE LIGHTS ON SITE WIRING OF 3 FUEL PUMPS AND 1 FUEL MANAGEMENT SYSTEM LOW VOLTAGE WIRING (SHEILDED CAT 6) FROM FUEL MGMT TO MEZZANINE LABOR: 72 HOURS LABOR :@ $65.00 PER HOUR 4680.00 MATERIALS: RIGID CONDUIT, EXPLOSION PROOF FITTINGS AND BOXES, 2' X 6" X 6" TROUGH; PVC CONDUIT, 'WIRE, EMERGENCY STOP .BUTTON, UNISTRUT SUPPORT, ::WIRE 3460.00 LIGHT POLE BASE INCLUDING SONO:TUBE, REBAR, CONCRETE AND ANCHOR BOLTS LIGHT POLE BASE WILL HAVE TO BE POURED BEFORE THE PAD FOR FORMING AND SETTING ANCHOR B011TS.00 -LIGHT POLE TYPE "AA" 25' POLE WITH 350 WATT PULSE START. METAL HALIDE HEAD AND LAMP 1540.00 ALL WIRING TO BE EXPLOSION PROOF AND MEET CODES !PRICE INCLUDES ALL LABOR MATERIALS AND INSPECTIONS *POLE LIGHT MUST BE SHIPPED AT SAME TIME AS OTHER POLE :LIGHTS OR ADDITIONAL FREIGHT CHARGES WILL OCCUR (WE NEED FAST APPROVAL) to Furnish matsri aJ. and labcr - complece Sn ac,.vsdanca with these sn _cificaCi„ns for the smn of $10,680. Ten Thousand Six Hundred Eighty Dollars And 00 Cents Payable as follows: All C01 Yl ,1Qd .ai 2 p t 6iix uxx dt °�? , 51t �x t�3 VV 1i {4t 4 Signature x Signature; s `sytl�rae6„4� n a tine x;rri,rl Er � xx tc+.> �txp en piNCEtr Ai15 n ?R C..irRn as. x t'tti8 xa .eVl .11C 7fx {��2, 5t Note: This Fro sal may be withdrawn 1vvc vjr'4 vnita co'o' b cr�qcn o H: to "'p6 J by US if not accepted within ( 30 ) Days will t~eemiiv "Im cxf;;, c£i,.L. a eT "and ,xt c ;,III, eG[trcaic j All agiccsrrcrls tw tw °er,t � cidt its sK : kiys j beyond our ,..Hitt €=l N, ,xx. +.ze. xr n,wt„ mid c,¢ire: rete,aat`, iitsurzmcc. dwu �,_;ti ..._ ,a } }v c, .� bx ton3s.,al,t'.z?L aezt,e.?.xsa.i,, You ase sigAai4r;:..«e ., .- ...e>. -.�. _.....:.....,_. .,.._. `!£� ..._. -., "lax 4 ....x. - _ ....- ._....._.. - .- .._....,_. -. —_.,- i iat on.. DESCRIPTION V f T CONCRETE: bollards - 30 total - set and fill exterior 6" slab with #4 rabar (non-epoxy) 12" ace. Concrete Totals lot $ 12,569.00 Exclusions: excavation /base, mech/electrical/housekeeping pads, caulking /joint sealants, steel pipes, painting, anchor boll placing, winter conditions and prevailing wages Notes: - bid off of a one page drawing. No embeds figured. - bollard footings figured at 16" diameter and set 42" below lop of slab. No detail provided. iW a', '-Lk, % Yr EBERT COUgrwUCr�ou To: Oertel Architects 1795 St Clair Ave St Paul, MN 55105 -1941 Ph: (651)695-5186 Fax: (651)696-5188 23350 County Road 10 Corcoran, MN 55357 Ph: 763 -498 -7844 Change Proposal Number: CMPR 007 Date: 7/30113 Job: 6619 Corcoran Public Works Facility Phone: Description: Amount to add Manholes over tank way ports in vehile storage and solinod valve for fill line We are pleased to offer the following specifications and pricing to make the following changes: Amount to add Manholes over tank way ports in vehile storage and solinod valve for fill line The total amount to provide this work is .......... (Please refer to attached sheet for details.) If you have any questions, please contact me at. Submitted by: Bruce Ternes (Ebert PM) Cc: .. .... ........ ..... .... ................. ... ..... ............. I ............. .. $1,246.30 Approved by: Date: Page 1 of 2 i N isL't 23350 County Road 10 Corcoran, MN 56357 Ph : 763- 496 -7644 CON6TRUOTION Change Proposal CMPR 007 Price Breakdown Continuation Sheet Description: Amount to add Manholes over tank way ports in vehile storage and solinod valve for fill line Description Labor Material Equipment Subcontract Other Price Fire Protection $1,210.00 $1,210.00 Cast -in -Place concrete Subtotal: $1,210.00 fee $1,210.00 3.00% $36.30 Total: $1,246.30 Page 2 of 2 lip ENERAL SPRINKLER CORPORATION TO: Bruce Temes COMPANY: Ebert Construction PHONE: 7631498 -7844 FAX: E -MAIL: SUBJECT: Corcoran Public Works Corcoran, MN 1863 Buerkle Road, White Bear Lake, MN 55910 -5246 (651)484.5903 (800) 878 -6777 FAX: (661)484 -9594 WI Office: 494184th St„ Osceola, WI 54020 (715) 294 -4387 (800) 878 -6777 FROM: Eric Jungels PAGES: 1 DATE: 10/212013 PHONE: (651) 484 -5903 SCOPE OF WORK Provide and install manhole and Id to protect the tank manway In vehicle storage area. This was not on any of the plans or in the specs for any contractor to provide. QUOTE Price to do the above scope of work $ 1,210.00 CUSTOMER ACCEPTANCE OF PROPOSAL Accepted this day of 20 By Title Printed Name In the event there are return trip(s) for Ore marshal? compliance, the customer will be charged time and material for GSC services. OTHER CUSTOMER INFORMATION On occasion, when we arrive on location, personnel requestwe complete additional work or we find there are items that need to be corrected outside of the quoted scope ofwork. in the event this occurs, please let us know who we should contact to discuss the necessity and scope o` work for change orders: Printed name of person {s) ,vho can authorize change orders Phone number of persons) who can authorize change orders Will the person be available during service hours? (7:30 a.m. -3;30 p.m.) AAeN Please fax acceptance of proposal to 651 - 484 -9514 Al STAFF REPORT Document No. 10b. Council Meeting: October 24, 2013 Prepared By: Brad Martens Topic: Sanitary Sewer and Water Services Action Required: Direction Summary: At the October 10, 2013 City Council meeting the City Council discussed the results of a survey related to the proposed policy and ordinance for sanitary sewer and water services. The discussion resulted in staff being directed to update the documents to reflect the intention of not requiring existing properties to connect to the system unless requested by a property owner or group of property owners depending on the conditions. Attached to this report are the updated documents. Staff requests the City Council again review them and provide comments at the meeting. Also attached to this report is a memo from Kent Torve, City Engineer as requested by the City Council discussing the projected costs related to the establishment of the sanitary sewer and water services prior to revenue being generated. As stated in the memo, the fund is projected operate in a deficit until 2015. Staff will be available to answer questions of the Council in regards to this information. Discussion regarding the cost of extending service in specific neighborhoods as examples (Hunter Road, Jackie Lane, Butterworth Lane) also took place at the October 10, 2013 City Council meeting. Staff is working on putting information together on these costs and will have it available to present at the meeting. Financial /Budget: The policy and ordinance outline requirements for properties within the City to pay availability fees and connection fees for the use of the sanitary sewer and water system. These fees offset the expenditures needed to develop and maintain the system. Revenues and expenditures for the system will be separate from the general fund and not be a part of the property taxes paid to the City. Options: 1. Comment on the proposed policy and ordinance related to sanitary sewer and water services. Recommendation: Comment on the proposed policy and ordinance related to sanitary sewer and water services. Page 2 Council Action: Comment on the proposed policy and ordinance related to sanitary sewer and water services. Attachments: 1. Sanitary Sewer and Water Services Policy 2. Ordinance Regulating Public Sanitary Sewer and Water Within the City of Corcoran 3. October 15, 2013 Memo from Kent Torve — Utility Fund Budget Estimates City of Corcoran Sanitary Sewer and Water Services Policy I. Purpose and Need for Polices The purpose of this policy is to provide direction and guidance for the administrative implementation of Ordinance No. 2013 -277. Water Background The City of Corcoran offers municipal water for both domestic and fire flow purposes under a thirty (30) year contract for water service entered into on December 4, 2012 with the City of Maple Grove for the purchase of water to the southeast area of the City (see Exhibit A). The City projects that this southeast area of Corcoran will eventually contain approximately 6,300 Residential Equivalent Units (REU) connections with an ultimate average day water supply needs of 1.75 million gallons per day (MGD) with a peak demand of 5 MGD. The benefits to the City of Corcoran from obtaining water under contract from Maple Grove include: water is readily available; elimination of capital cost for production wells and towers; increased fire flow capability; treated water (iron /manganese removed); and reduced operating cost. The City purchases water from the City of Maple Grove under a wholesale concept where the City of Corcoran is responsible for maintaining its own distribution system, reading meters, sending bills and making repairs. Pursuant to state law, the City of Corcoran is required to maintain its' own conservation rate structure. Sanitary Sewer Background The City of Corcoran has installed a sanitary sewer system to provide service to its residents and businesses in the limited southeast area of Corcoran that is also served with municipal water. The City maintains its system of sanitary sewer system pipes; these sewer pipes connect to regional interceptor sewers that the Metropolitan Council owns and maintains. The Metropolitan Council Environmental Services (MCES), a division of the Metropolitan Council, has a 2030 Water Resources Management Policy Plan that includes conveyance of 0.6 MGD to the City of Corcoran's southeast area. DRAFT 10 Page 1 H. Definition of Fees and Charges The City defines the following charges and fees for water and sanitary sewer as guided by this Policy: Water • Trunk Line Availability Charge (TLAC) • City Water Connection Charge • Maple Grove Connection Charge • Special Assessment Charge for Lateral System • Usage Fee Sanitary Sewer • Trunk Line Availability Charge (TLAC) • City Sanitary Sewer Connection Charge • MCES Sewer Availability Charge (SAC) • Special Assessment Charge for Lateral System • Usage Fee City Connection Charge. Connection charges will be paid by building or property owner to the City to cover the cost of physical connection and administrative and operations costs of the City utility. The charge will be assigned when a building permit is issued for either a new building or a remodeling, or when a connection permit is issued for an existing building connecting to the City's water or sanitary sewer system for the first time. A separate connection charge will be collected for water and sanitary sewer. Maple Grove Connection Charge. In addition to the City Connection Charge collected for connection to the City's water system, the City will collect a separate Maple Grove Connection Charge. This additional connection charge will cover the payment that the City is contractually required to make to the City of Maple Grove when a property connects to the water system. The charge will be assigned when a building permit is issued for either a new building or a remodeling, or when a connection permit is issued for an existing building connecting to the City's water or sanitary sewer system for the first time. MCES Sewer Availability Charge (SAC). The SAC is a one -time fee imposed by MCES for each new connection or increase in capacity demand of the Metropolitan Disposal System. The City will pass the SAC fee along to the property owner. The SAC fee will be assigned when a building permit is issued for either a new building or a remodeling, or when a connection permit is issued for an existing building connecting to the sanitary sewer system for the first time. One SAC unit equals 274 gallons of daily wastewater flow capacity. A freestanding, single - family residence is charged one SAC unit. Other types of buildings uses DRAFT 10 Page 2 pay a prorated SAC fee based on the estimated potential capacity of wastewater they may need. Special Assessment Charge for Lateral System. The City will use its authority under Minnesota Statutes, Chapter 429, to impose a special assessment against benefiting property for the City's cost of constructing water and sanitary sewer lateral systems to property. The special assessment amount shall be set based on 100% of the cost of constructing the improvement. In addition to the special assessment for the lateral system, property owners may be subject to a special assessment for street improvements consistent with the City's Street Policy. Trunk Line Availability Charge (TLAQ. The TLAC is an acceptable charge against property that has availability to a water or sanitary sewer trunk line, as determined by the City, even if the property owner does not connect to the line. This charge recognizes the ability to connect to the system as a value to the property. For new property development, the TLAC shall be assigned to a property at time of development contract and final plat of the property. For existing property, the TLAC will be collected when the City Connection Charge is payable and water or sanitary sewer service is provided. Usage Fees. Property owners will be billed a usage fee on a scheduled basis for water and sanitary sewer services based on metered water usage. III. Policy and Procedures: The Policy provides authority, responsibility, requirements, and procedures for the following areas: A. Connection to Water and Sanitary Sewer. Required conditions for connection to water and sanitary sewer and payment of connection charges for water and sanitary sewer B. Trunk Line Availability. Required conditions for payment of TLAC for water and sanitary sewer C. Billing for Usage Fees. Authority and process for collecting usage fees from property owners. D. Maintenance and Repair of Water and Sanitary Sewer Mains. Responsibility for maintaining and repairing water and sanitary sewer infrastructure. E. Water Quality. Level of water quality — rules, regulations, and requirements. F. Fire Hydrants. Ownership and responsibility. G. Outside Curb Stop/Water Shut Off. Procedure allowing for water shut off. H. Sanitary Sewer Backup. Responsibility of the City and property owners. DRAFT 10 Page 3 I. Sprinkling Bans. Responsibility of the City and property owners. J. Water Meters. Responsibility and owners of water meters. K. Water Leaks, Flushing, and Pressure. Responsibility of the City and property owners. L. Conservation of Water. Program for promoting conservation of water. A. Connection to Water and Sanitary Sewer The City's policy for a property to connect to water and sanitary sewer services is based on the following criteria and conditions as outlined below when service is available. Residential Property • All new construction residential property, subject to a development contract or plat, shall be required to connect to water and sanitary sewer. • Existing residential property shall not be required to connect to water and sanitary sewer unless one of the following conditions is present: — A residential property adjacent to a trunk line or lateral line requests service; or — A majority of residential property owners in a neighborhood or defined area request service; or — A residential property is adjacent to a street reconstruction project that includes water and sanitary sewer utility improvements. My understanding is that we still don't require connection even then. Commercial and Industrial (CI) Property • All new construction CI property shall be required to connect to water and sanitary sewer. • Existing CI property shall not be required to connect to water and sanitary sewer unless one of the following conditions is present: — A CI property adjacent to a trunk line or lateral line requests service; or — A majority of CI property owners in a defined area request service; or — A CI property is adjacent to a street reconstruction project that includes water and sanitary sewer utility improvements. My understanding is that we still don't require connection even then. DRAFT 10 Page 4 B. Trunk Line Availability To provide water and sanitary sewer services to property requires the construction of trunk lines. Lateral systems are constructed to allow for connection of individual properties to the trunk line system. The City collects a TLAC for water and sanitary sewer to cover the City's cost of constructing and maintaining the water and sanitary sewer trunk line systems. The City's policy for collection of the TLAC is based on the following criteria and conditions as outlined below. New Construction Residential and CI Property • Collected at time of development contract and final plat. Existing Residential and CI Property • Collected at time of connection to the water or sanitary sewer systems. • City will not allow a property owner to defer the TLAC but the City will provide for financing of the TLAC for a period not to exceed five (5) years at an interest rate to be set at 1% above the City's most recent cost of borrowing. C. Water and Sanitary Sewer Billing The City has the authority to impose any combination of use, availability, and connection charges to finance sewer and water facilities. The City has the authority to use a combination of different methods to procure payment for utility service charges. The City maintains the right to prescribe rules for administration and billing for its water and sanitary system. a) Fee Schedule A utility fees and charges schedule shall be prepared annually by the City Administrator and presented to the City Council annually for adoption. The fee schedule shall be comprehensive and list all utility fees and charges. b) Frequency of utility service charges Property owners will receive a bill on a quarterly basis, as determined by the City Administrator. The City Administrator may contract for billing services. Utility statements shall be submitted to each property owner by mail or other method. On line services will be available as determined by the City. c) Charge for water usage Property owners are billed for water based on metered usage in per thousand gallon units. The dollar billed per thousand gallons is set in the fee schedule. A base charge for water DRAFT 10 Page 5 service shall be paid by property owners, in addition to a usage charge. This base charge is utilized for general administration of the utility, including maintenance, permitting, etc. d) Charge for water treatment surcharge All property that is connected to the municipal water system shall pay a water treatment surcharge as set forth in City ordinance. This payment offsets the City of Corcoran's payment to the City of Maple Grove for water treatment. The water treatment surcharge shall be payable commencing the date a permit is issued for connection of the property to the municipal public water system irrespective of whether the actual water connection is made at the time of the issuance of the permit. All bills for the water treatment surcharge shall be paid with the quarterly water usage charges. e) Charge for sanitary sewer system usage Utility customers shall be billed for sanitary sewer based on metered usage of water in per thousand gallon units. The amount billed per thousand gallons shall be set annually by the City Council and adopted by ordinance. In limited cases where a property is connected to the sanitary sewer system only (and not to water system) the City may apply either a flat rate or metered value, on a case by case basis. A base charge for sanitary sewer service shall be paid by property owners, in addition to a usage charge. This base charge is utilized for general administration of the utility, including maintenance, permitting, etc. D Charge for water and sanitary sewer trunk line availability For the purpose of paying for the establishment, construction, repair, replacement, maintenance, enlargement and improvement of the City's water and sanitary sewer systems, the City has determined that there shall be a TLAC payable by every lot, parcel or piece of property which has availability to the water or sewer system, as determined by the City, or additional use causing excessive discharge of sewage, whether residential, commercial or industrial, or the construction of additional units upon land already connected to the system. It is the policy of the City that the benefit to any lot, piece or parcel of land developed within the City limits and benefiting from sewer interceptor or trunk or availability is similar and that payment for said services or availability should be collected on as fair, reasonable, and equitable basis as possible. In addition to any other charges or fees for water and sanitary sewer connection and use, a TLAC charge shall be required of each individual or entity requesting or receiving a connection to the water and /or sanitary sewer systems of the City, unless the cost of construction for that portion of the system serving an individual lot or tract of land has been paid by the developer or builder platting said lot or tract of land. DRAFT 10 Page 6 The charges for TLAC are as follows: Existing and Undeveloped Property • Existing developed residential property = 1 TLAC (regardless of acreage) • Undeveloped property (i.e., farmland) = 1 TLAC (regardless of acreage) • Existing developed commercial /industrial property = 1 TLAC New Development of Property • New development of residential or commercial /industrial = per developable acre g) Charge for Metropolitan Council SAC The City shall pass the Metropolitan SAC fee along to the property owner. The SAC fee shall be assigned when a building permit is issued for either a new building or a remodeling permit or when a connection permit is issued for an existing building connecting to the sanitary sewer system for the first time. One SAC unit equals 274 gallons of maximum potential daily wastewater flow capacity. A freestanding, single - family residence shall be charged one SAC unit, a base unit. Other types of buildings shall pay a SAC fee based on the estimated potential capacity of wastewater they may need. h) Charge for connection to water and sanitary sewer systems Connection charges will be set by reference to actual cost of connection as well as by reference to operations, maintenance and administrative costs for the system. Connection charges shall be set on a "just and equitable" basis. Water System Existing or Undeveloped Property: • Residential property = 1 REU (regardless of acreage). • Commercial /Industrial* = Initial charge will be by use (as determined by MCES SAC Calculation (regardless of acreage). *Existing commercial must enter into developer agreement to be filed against the property to pay the City for the Maple Grove per acre connection charge upon redevelopment or increase in use. New Development: • New development = per REU Sanitary Sewer System Existing or Undeveloped Property: • Residential property = 1 REU (regardless of acreage). • Commercial /Industrial* = Per MCES SAC calculation. DRAFT 10 Page 7 *This charge is made regardless of acreage of the property. *Existing commercial must enter into agreement with City to pay per acre connection charge upon redevelopment or increase in use. New Development: • New development = per REU i) Handling of mistakes in billing In general, even where a meter is inaccurate or defective, the City maintains the right to recoup the undercharges. If the City undercharges a property owner, state law may allow the utility to seek recovery of underpayments for the last six years. The City Administrator shall have the responsibility to make determination on payment related to mistakes (whether in favor or against the City) in billing, following the general guidance provided in this Policy and according to state law. j) Collection of delinquent payment Nonpayment of any valid utility charge may trigger either a water shut -off or certification of the delinquency to the county auditor for collection with taxes. A valid utility charge includes, but is not limited to deposits, meter charges, connection charges, flat rates, usage charges, penalties, and availability charges. The City Council shall have final authority over actions related to delinquent payment for a property. The City has the authority to certify unpaid water and sewer charges to the county auditor for collection with taxes. It shall be the practice of the City to certify delinquent payments annually, but this may be done on a more frequent basis in certain circumstances. D. Maintenance and Repair of Sewer and Water Mains The City has the responsibility of maintaining and repairing water and sanitary infrastructure that is owned by the City and located in or on public right of way or city owned land. Water and sanitary sewer infrastructure located on private property are the responsibility of the property owner to maintain and repair. Should a private repair extend onto public property, the property owner shall be responsible for full restoration. E. Water Quality The water the City purchases from the City of Maple Grove is the same quality of water supplied by Maple Grove to Maple Grove residents. Corcoran is under contract with Maple Grove that the use of water from the supply furnished by Maple Grove shall be at all times be governed by the applicable rules, regulations and conditions Maple Grove has in effect for the preservation, regulation and protection of its water supply, and Corcoran has adopted the same rules, regulations or requirements and to enact and enforce such rules, regulations and requirements as Corcoran ordinances. DRAFT 10 Page 8 F. Fire Hydrants All fire hydrants within public property or easement of the City of Corcoran shall be the property of the City. G. Outside Curb Stop/Water Shut Off Water shall not be shut -off until notice and an opportunity for a hearing before the City Administrator have been provided to the property owner of the premises involved. H. Sewer Backup The City shall maintain a comprehensive system map showing the following information: number and locations of manholes; number and approximate locations of service connections; line locations, kind and diameter of pipe; and location of lift stations. The City shall maintain a program of regular inspection and maintenance performed on sanitary sewer lines. I. Sprinkling Bans The City shall maintain a program outlining conditions to initiate sprinkling bans and other watering restrictions and conservation measures. J. Water Meters Water meters and charges for meters are part of a waterworks system authorized by state law. The City has ownership of water meters. The City is responsible for the repair and replacement of water meters. However if a meter is damaged by a property owner due carelessness or intentional damage then the property owner shall be responsible for the cost of repair and /or replacement. If meters are not measuring accurately and undercharging the property owner, the City may recover those costs. Before entering a home to check, replace or repair city meters, the City must solicit the written consent of a property owner. If a property owner refuses to give consent to enter private property to deal with a meter issue, the City may pursue legal options to enter the property. Meters typically don't over calculate flows when failing, therefore City staff will set a cost for inspecting a meter that was reported as malfunctioning. Should the meter need replacement or repair, this service charge cost will be reimbursed to the property owner. K. Water Leaks, Flushing, and Pressure The City shall outline a frequency of flushing and maintenance and communicate to residents. DRAFT 10 Page 9 L. Conservation of Water The utility rate schedule will reflect a rate structure that promotes conservation. The rate structure shall be set as required by the State (conservation program). IV. Responsibility The City Administrator shall be responsible for the implementation of this Policy. The City Administrator shall report annually to the City Council as part of the annual city budget process the status of the condition of the infrastructure and replacement requirements and the financial condition and performance of the utility enterprise fund. V. Authoritv The Authority for this Policy is derived from Ordinance No. 2013 -277. The City Administrator may deviate from this Policy when it is determined to be in the best interest of the City or is necessary due to budget needs or circumstances. The City Council shall be informed of deviations, at the discretion of the City Administrator. Date Approved by City Council: DRAFT 10 Page 10 CITY OF CORCORAN ORDINANCE NO. 2013- AN ORDINANCE REGULATING PUBLIC SANITARY SEWER AND WATER WITHIN THE CITY OF CORCORAN THE CITY COUNCIL OF CORCORAN ORDAINS: Section 1. Definitions. The following terms shall have the meanings given to them unless another meaning is clear from the context: 1.1 Account. A record of utility services used by each property and the periodic costs for those utility services. 1.2 City. The City of Corcoran, County of Hennepin, State of Minnesota. 1.3 City Utility System. Facilities used for providing public utility service owned or operated by City or agency thereof, including sewer, storm sewer and water service. 1.4 Connection Charge. Connection charges are paid by building or property owners to the City to cover the cost of physical connection and administrative and operations costs of the City utility. This charge is set by the City Council. 1.5 Fee Schedule. A schedule of all utility rates and charges set by ordinance of the City. 1.6 Metropolitan Council Sewer Availability Charge (SAC). The Sewer Availability Charge (SAC) is a one -time fee imposed by Metropolitan Council Environmental Services to customer communities for each new connection or increase in capacity demand of the Metropolitan Disposal System. The City may pass the SAC fee along with possible local fees to the building or property owners. The SAC fee is usually assigned when a building permit is issued for either a new building or a remodeling permit or when a connection permit is issued for an existing building connecting to the sanitary sewer system for the first time. One SAC unit equals 274 gallons of daily wastewater flow capacity. A freestanding, single - family residence is charged one SAC unit, a base unit. Other types of buildings pay a prorated SAC fee based on the estimated potential capacity of wastewater they may need. 1.7 Trunk Line Availability Charge (TLAC). The term "Trunk Line Availability Charge" is used as a basis for an acceptable charge against property whose property has availability to a water or sanitary sewer trunk line, as determined by the City, even if the owner does not connect to the line. This charge recognizes the ability to connect to the system as a value to the property. This charge is set by the City Council. 1.8 Water and Sanitary Sewer Systems. Water and sanitary sewer transmission pipes, lines, fixtures, meters and all necessary equipment and appurtenances owned or operated by the City utility system for the purpose of providing water and sewer services for public or private use. 10/18/2013 CITY WATER SYSTEM Section 2. Purpose. 2.1 The City water supply system represents a significant public investment and its operation in an efficient and sanitary manner is essential to protect public health, safety and welfare, to safeguard municipal finances and to support development within the community. It is the purpose of this ordinance to protect the integrity, the financial stability and adequacy of the City water supply system by restricting the installation of private water supply wells where the City water supply system is available and regulating the permitting of private water supply wells and location where they pose a threat to City water supply wells. Section 3. Mandatory Connection. 3.1 Connection Required. (When service is available) 3. 1.1 Residential. a) New construction shall connect to the water system at the time of construction. b) Existing residents adjacent to a water trunk or lateral may request connection. C) A majority of residents in an existing neighborhood may request water service 3.1.2 Commercial /Industrial. a) New construction shall connect to the water system at the time of construction. b) Existing businesses adjacent to a water trunk or lateral may request connection. C) A majority of businesses in an existing neighborhood may request water service. Section 4. Permit Required for Connection Work. No person shall open, connect with, use, alter, or disturb any public water line or appurtenance thereof without first obtaining a written permit from the City pursuant to this section. Section 5. Persons Authorized to Work on City Service Pipes. Only a duly authorized employee of the City or City contractors, are permitted to do any work on City service pipes or water meters connected to the City water system. Section 6. Rates and Billing. 6.1 Fee Schedule. A utility fees and charges schedule shall be prepared annually by the City Administrator and presented to the City Council for approval and adoption in 2 ordinance form. The fee schedule shall be comprehensive and list all utility fees and charges and shall also include a water conservation incentive fee. 6.2 Frequency of Charges. Utility customers shall receive a bill for utility services quarterly. Utility customers are responsible for paying those bills within the timeframe provided on each bill. The City Administrator may contract for billing services on behalf of the City. 6.3 Charge for Water Usage. Utility customers shall be billed for water based on metered usage in per thousand gallon units. The amount billed per thousand gallons shall be set annually by the City Council and adopted by ordinance. 6.4 Base Charge — In addition to a usage charge, utility customers shall be billed a base charge for water and sanitary sewer service. This charge shall be paid at the same time and in the same manner as payments for usage are required. Funds collected from this base charge shall be utilized to facilitate general administration of utility services, maintenance, and to cover other related costs. 6.5 Water Treatment Surcharge. In addition to the other charges imposed in this section, utility customers shall also be billed for a water treatment surcharge in an amount set by the City Council and adopted by ordinance. This surcharge shall be paid at the same time and in the same manner as payments for usage are required. This surcharge shall be used to offset the costs of water treatment performed by the City of Maple Grove. 6.6 Connection Charge. Utility customers shall pay a connection charge to connect property to the municipal system lines. Connection charges shall be set based on a "just and equitable" standard, by referencing the actual cost of connection as well as by referencing assessments paid by connecting properties. 6.7 Availability Charge. The water Trunk Line Availability Charge (TLAC) shall be made against the property owners under the following: 6.7.1 New Construction. a) Collected at time of final plat 6.7.2 Existing Properties a) Collected at time of connection to the system b) Fee may not be deferred, however can be financed up to 5 years at 1% above City's cost of borrowing This TLAC shall be collected from every lot, parcel, or piece of property which shall hereafter connect to the water system. It shall also be collected from properties already connected to the system on which additional units are constructed. In the event of new 3 construction, TLAC shall be collected from each individual or entity requesting or receiving a connection to the City water systems, unless the cost of construction for that portion of the system serving an individual lot or tract of land has been paid by the developer or builder platting said lot or tract of land. This charge recognizes the property owner's ability to connect to the system as a value to the property. Funds collected via this charge shall be allocated to cover the costs of establishment, construction, repair, replacement, maintenance, enlargement, and improvement of the City's water systems. 6.8 Designation of Billing Address. All bills and notices pertaining to water and sanitary sewer systems sent by the City shall be sent to the house or street number of the property. If an owner or agent desires that personal notice be sent to a different address, that person shall file an application therefore with the City. Any error or change in any address shall be promptly reported to the City. 6.9 Late Charges; Delinquent Bills. A late charge, in an amount established in ordinance, shall be charged if bills are not paid by the due date established in that bill. If a bill is not paid within 30 days of the date that it becomes due, it shall be deemed delinquent. When a bill becomes delinquent, the City shall notify the property owner, in writing, of the same. An additional late charge shall be added on each quarterly calculation date upon which a delinquent bill, including any previous late charges, remains unpaid. 6.9.1 The City maintains the authority to certify delinquent charges to the Hennepin County Auditor for collection with taxes or the City may elect to shut off water to property in certain cases where delinquencies are greater than 90 days. It shall be the practice of the City to certify delinquent payments annually, but this may be done on a more frequent basis at the discretion of the City Council. Before certification for collection, or shut off, the City shall notify the property owner of the date and time of the meeting to address the delinquency. The City Council shall have final authority over actions related to delinquent payments or shut off for a property. 6.10 Mistakes in Billing — The City Administrator shall be authorized to make adjustments in water charges when, in the opinion of the City Administrator, the amount billed to a utility customer was erroneous due to an inaccurate or defective meter, or due to other mistake. 6.11 Maintenance and Repair of Water Mains. The City shall be responsible for maintenance and repair of the water line infrastructure from the water shutoff valve to the lateral connection. Maintenance and repair of water line located on private property from the water shutoff valve to the home is the responsibility of the property owner. If a property owner fails to make the necessary repairs to the water line within 30 days after the owner is notified to do so by the City, in writing, the City may cause the repairs to be completed and charged to the property owner for all costs associated with the repair. In cases where an emergency is declared, the City shall cause repairs the water system to be made immediately, which may include turning off the water to the property immediately. 4 Section 7. Damaging or Tampering Prohibited. No person shall maliciously, willfully, or negligently break, damage, destroy, uncover, deface, or tamper with any structure, appurtenance, or equipment which is part of the municipal water line infrastructure. Section 8. Inspections. The Building Inspector and any other duly authorized City employee, bearing proper credentials and identification, shall be permitted to enter upon all properties for the purposes of inspection, observation, measurement, sampling, and testing in accordance with the provisions of this section. Section 9. Water Ouality. The City of Corcoran purchases water from the City of Maple Grove and, therefore, the Corcoran water quality will be the same as that of Maple Grove. The use and supply of water furnished by Maple Grove shall at all times be governed by the applicable rules, regulations and conditions Maple Grove has in effect for the preservation, regulation and protection of its water supply; that Corcoran hereby adopts these same rules and regulations, by reference, and shall enforce said rules and regulations hereunder. Section 10. Water Meters. 10.1 Water Meter Required — Except for extinguishment of fires, no person except authorized City employees shall use water from the City water supply system or permit water to be drawn therefrom, unless the water is metered by passing through a meter supplied or approved by the City. 10.2 Tampering Prohibited. No person shall connect, disconnect, disassemble, alter, cause to be altered, tamper, obstruct, or interfere with any City water meter, unless authorized by the City. 10.3 Bypassing Meters or Taking Water. No person shall bypass or tamper with any water meter to avoid charges for water. 10.4 Ownership of Meters. Water meters shall be and remain the property of the City. Meters may be removed, replaced, or changed by the City whenever the City deems it necessary. 10.5 City Access to Read, Repair, and Replace Meters, Conduct Inspections. Authorized City employees shall have access at reasonable hours of the day to all parts of every building and premises connected with the City water supply system to read, repair, and replace meters and conduct inspections. Before entering private property to do so, the City shall solicit the written consent of the property owner. If a property owner refuses to give consent or fails to respond, the City may pursue legal options to enter the property. 10.6 Cost of Inspection. City staff will set and impose a cost for inspecting a meter that is reported to be malfunctioning or defective. This cost shall be reimbursed to the property owner should the meter require replacement or repair. 5 10.7 Cost of Repair. The City shall be responsible for the repair and replacement of water meters unless a meter is damaged by a property owner intentionally or the damage is due to carelessness on the part of the property owner. In such instances, the property owner shall be responsible for the costs of repair and/or replacement Section 11. Fire Hydrants. Fire hydrants located within the limits of the City of Corcoran shall be the property of the City. Only persons authorized by the City shall be allowed to open and operate any fire hydrant in the City for any purpose. Temporary access to hydrants may be granted by the City to previously unauthorized persons via a permit issued by the City. Payment for water used, except for that used in firefighting, shall be made in accordance with adopted ordinance. Section 12. Water System Mapping. The City shall maintain a comprehensive water system map detailing the following information: The number and line locations, the type and diameter of pipe, and the location of access points. The City shall maintain a program of regular inspection and maintenance performed on its water system lines. The City shall also maintain a program for lift station inspection and maintenance. Section 13. Water Use Restrictions. The City reserves the right to impose water use restrictions pursuant to . (Insert reference to City water restriction program or lay out details for initiating emergency restrictions and possible seasonal restrictions.) Section 14. City Not Liable for Damages Resulting from Interruption of Service — The City shall not be liable for any damages which result from any stoppage or slowing of the supply or flow of water as a result of breaks in mains, service pipes, fixtures, or by reason of obstruction or the breakdown of machinery. The City shall also not be liable for any damages which result from such stoppage or slowing that is the result of any necessary repair, or any other interruption in service. Section 15. Cross Connections Prohibited. No City water pipe shall be connected with any pump, well, or tank that is connected with any other source of water supply. When such a connection is found, the City shall notify the owner of the property on which the connection is found and order that the cross connection be disconnected. If this is not accomplished immediately, the water supply to the property may be turned off at the direction of the City Council. Before any new connection to the water system is permitted, the City shall ascertain that no cross - connection will exist when the connection is made. Section 16. Abandoned Services. 16.1 Disconnection Required. All service installations connected to the water system that have been abandoned or have become useless for further service shall be disconnected at the main by the City. All pipe and appurtenances removed shall be the property of the City. 16.2 Change to New Water Service. When a new structure is erected on the site of an old structure, and it is desired to increase or alter the old water service, no connections with the City mains shall be permitted until all the old service is removed and the main plugged. 11 Section 17. Duties, Responsibilities, and Authority of City Administrator. The City Administrator shall be responsible for the implementation of this section and shall report annually to the City Council, as a part of the annual City budget process. At that time, the City Administrator shall inform the City Council of the status of the condition of the infrastructure, replacement requirements, and the financial condition and performance of the utility enterprise fund. CITY SEWER SYSTEM Section 1. Purpose. 1.1 The City sanitary sewer supply system represents a significant public investment and its operation in an efficient and sanitary manner is essential to protect public health, safety and welfare, to safeguard municipal finances and to support development within the community. Section 2. Mandatory Connection. 2.1 Connection Required. (When service is available) 2.1.1 Residential. a) New construction shall connect to the sanitary sewer system at the time of construction. b) Existing residents adjacent to a sanitary sewer trunk or lateral may request connection. C) A majority of residents in an existing neighborhood may request sanitary sewer system. 2.1.2 Commercial/Industrial. a) New construction shall connect to the sanitary sewer system at the time of construction. b) Existing businesses adjacent to a sanitary sewer system trunk or lateral may request connection. C) A majority of businesses in an existing neighborhood may request sanitary sewer system service. Section 3. Permit Required for Connection Work. No person shall open, connect with, use, alter, or disturb any public sewer line or appurtenance thereof without first obtaining a written permit from the City pursuant to this section. Section 4. Persons Authorized to Work on City Service Pipes. Only duly authorized employees of the City, City contractors are permitted to do any work on City sewer service lines. Section 5. Rates and Billing. Rates and billing procedures for sanitary sewer services shall be established and imposed as described this ordinance. 7 5.1 Fee Schedule. A utility fees and charges schedule shall be prepared annually by the City Administrator and presented to the City Council for approval and adoption in ordinance form. The fee schedule shall be comprehensive and list all utility fees and charges. 5.2 Frequency of Charges. Utility customers shall receive a bill for utility services quarterly. Utility customers are responsible for paying those bills within the timeframe provided on each bill. The City Administrator may contract for billing services on behalf of the City. 5.3 Charge for Sanitary Sewer System Usage. Utility customers shall be billed for sanitary sewer based on metered usage of water in per thousand gallon units. The amount billed per thousand gallons shall be set annually by the City Council and adopted by ordinance. 5.4 Base Charge. In addition to a usage charge, utility customers shall be billed a base charge for sanitary sewer service. This charge shall be paid at the same time and in the same manner as payments for usage are required. Funds collected from this base charge shall be utilized to facilitate general administration of utility services, maintenance, and to cover other related costs. 5.5 Connection Charge. Utility customers shall pay a connection charge to connect property to the sanitary sewer system lines. Connection charges shall be set based on a "just and equitable" standard, by referencing the actual cost of connection as well as by referencing assessments paid by connecting properties. 5.6 Availabili . Char _ e. The sewer Trunk Line Availability Charge (TLAC) shall be made against the property owners under the following: 5.6.1 New Construction. a) Collected at time of final plat 5.6.2 Existing Properties a) Collected at time of connection b) Fee may not be deferred, however can be financed up to 5 years at 1% above City's cost of borrowing This TLAC shall be collected from every lot, parcel, or piece of property which shall hereafter connect to the sanitary sewer system. It shall also be collected from properties already connected to the system on which additional units are constructed. In the event of new construction, TLAC shall be collected from each individual or entity requesting or receiving a connection to the City sanitary sewer systems, unless the cost of construction for that portion of the system serving an individual lot or tract of land has been paid by H. the developer or builder platting said lot or tract of land. This charge recognizes the property owner's ability to connect to the system as a value to the property. Funds collected via this charge shall be allocated to cover the costs of establishment, construction, repair, replacement, maintenance, enlargement, and improvement of the City's sanitary sewer systems. 5.8 Designation of Billing Address. All bills and notices pertaining to sanitary sewer systems sent by the City shall be sent to the house or street number of the property. If an owner or agent desires that personal notice be sent to a different address, that person shall file an application therefore with the City. Any error or change in any address shall be promptly reported to the City. 5.9 Late Charges; Delinquent Bills. A late charge, in an amount established in ordinance, shall be charged if bills are not paid by the due date established in that bill. If a bill is not paid within 30 days of the date that it becomes due, it shall be deemed delinquent. When a bill becomes delinquent, the City shall notify the property owner, in writing, of the same. An additional late charge shall be added on each quarterly calculation date upon which a delinquent bill, including any previous late charges, remains unpaid. 5.9.1 The City maintains the authority to certify delinquent charges to the Hennepin County Auditor for collection with taxes. It shall be the practice of the City to certify delinquent payments annually, but this may be done on a more frequent basis at the discretion of the City Council. Before certification for collection, the City shall notify the property owner of the date and time of the meeting to address the delinquency. The City Council shall have final authority over actions related to delinquent payments for a property. 5.10 Mistakes in Billing. The City Administrator shall be authorized to make adjustments in sanitary sewer charges when, in the opinion of the City Administrator, the amount billed to a utility customer was erroneous due to an inaccurate or defective meter, or due to other mistake. Section 6. Maintenance and Repair of Sewer System. The property owner shall be responsible for maintaining and repairing the sanitary sewer line from the structure to the connection with the public sewer main. The City shall be responsible for maintaining and repairing the remainder of the sanitary sewer infrastructure. If a property owner fails to make the necessary repairs to the sewer line infrastructure within 30 days after the owner is notified to do so by the City, in writing, the City may cause the repairs to be completed and charged to the property owner for all costs associated with the repair. In cases where an emergency is declared, the City shall cause repairs to be to the sewer system to be made immediately. Section 7. Sewer Mapping. The City shall maintain a comprehensive sanitary sewer system map detailing the following information: The number and location of manholes, the number and location of service connections, line locations, the type and diameter of pipe, and the location of lift stations. The City shall maintain a program of regular inspection and E] maintenance performed on sanitary sewer lines. The City shall also maintain a program for lift station inspection and maintenance. Section 8. Damaging or Tampering Prohibited. No person shall maliciously, willfully, or negligently break, damage, destroy, uncover, deface, or tamper with any structure, appurtenance, or equipment which is part of the sanitary sewer system. Section 9. Inspections. The Building Inspector and any other duly authorized City employee, bearing proper credentials and identification, shall be permitted to enter upon all properties for the purposes of inspection, observation, measurement, sampling, and testing in accordance with the provisions of this section. Section 10. City Not Liable for Damages Resulting Interruption of Service. The City shall not be liable for any damages which result from the backup of sewer lines as a result of breaks in mains, service pipes, fixtures, or by reason of obstruction or the breakdown of machinery. The City shall also not be liable for any damages which result from such stoppage or slowing or backup that is the result of any necessary repair, or any other interruption in service. Section 11. Discharge to Public Sewer. No person shall discharge or cause to be discharged any harmful waters of wastes, whether liquid, solid, or gas, capable of causing obstruction to the flow in the sewer system, damage, or hazard to sewer structures, equipment, or personnel. No person shall discharge or cause to be discharged any storm water, surface water, groundwater, or runoff, subsurface drainage, cooling water, or industrial process waters to any City sanitary sewer, or otherwise interfere with the proper operation of the City sewer system. Section 12. Abandoned Services. 12.1 Disconnection Required — All service installations connected to the sanitary sewer system that have been abandoned or have become useless for further service shall be disconnected at the main by the City. All pipe and appurtenances removed shall be the property of the City. 12.2 Change to New Sanitary Sewer Service. When a new structure is erected on the site of an old structure, and it is desired to increase or alter the old sanitary sewer, no connections with the City mains shall be permitted until all the old service is removed and the main plugged. Section 13. Duties, Responsibilities, and Authority of City Administrator. The City Administrator shall be responsible for the implementation of this section and shall report annually to the City Council, as a part of the annual City budget process. At that time, the City Administrator shall inform the City Council of the status of the condition of the infrastructure, replacement requirements, and the financial condition and performance of the utility enterprise fund. Section 14. Penalties — Any person who violates any of the provisions of this ordinance shall be guilty of a misdemeanor and punishable in accordance with Ordinance No. Each day that any violation is continued shall constitute a separate offense. 10 Section 15. Liability for Damages — A person who violates any of the provisions of this ordinance is liable to the City for any expense, loss, or damage incurred by the City by reason of such violation. Effective Date. This Ordinance shall be in full force and effect upon its publication and passage. ADOPTED by the City Council on day of 12013. VOTING AYE Guenther, Ken Cossette, Tom Asleson, Rich Lynch, Diane Thomas, Ron ATTEST: Brad Martens, City Administrator 11 VOTING NAY Guenther, Ken Cossette, Tom Asleson, Rich Lynch, Diane Thomas, Ron Ken Guenther, Mayor �Wenck Utility Fund Budget Estimates TO: Brad Martens, City Administrator FROM: Kent Torve, P.E. DATE: October 15t ", 2013 SUBJECT: Utility Fund Estimates Wenck Associates, Inc. 1800 Pioneer Creek Center P.O. Box 249 Maple Plain, MN 55359 -0249 (763) 479 -4200 Fax (763) 479 -4242 E -mail: wenckmp @wenck.com Background The City will be creating its first utility funds for operations, maintenance, capital improvements, permitting and administrative costs. This memo outlines basic needs for the funds and tasks performed. The information below assumes operational funds are separate from capital funds, therefore only funded by connection charges. 1. Sewer The projected efforts for sewer system operations and maintenance include: • Permit fee collection • MCES payments • Pipe cleaning (future years) • Connection inspection • Billing 2. Water The projected efforts for sewer system operations and maintenance include: • Labor for flushing • Testing and reporting • Hookup inspection • Meter installation • Meter reading • Maple Grove reporting • Billing Both sewer and water can have staff costs for billing, operation and maintenance charged to the respective fund. Licensed operations assistance will be provided by Loretto under the shared labor agreement until Corcoran staff has licensed staff. 3. Engineering and Studies Southeast District The Southeast District engineering will be included in project construction, with minor costs for coordination and staff assistance on billing, fee schedules, MCES, etc. Typically engineering fees for constructing and operating systems are not charged to the operations fund. No additional studies are planned for the SE District, until additional development occurs, or a neighborhood requests connection. Cost estimate is $0. Southwest District (Medina /Loretto /Corcoran) The Southwest District is in the planning phase for a joint project to convey sewer into the Loretto area (rather than through Medina). The efforts involve meetings and joint agreement coordination and review. Cost estimate is $6,000 for 2013 and 2014 planning and coordination. Any feasibility studies would be additional cost. 4. Estimated Budget The connection fees are currently at $1,000 for sewer and $1,000 for water, which is collected at time of building permit. Although the Lennar phasing plan will be provided with the upcoming preliminary plat submittal, it can be estimated for this budget exercise at a 10 -year build out, or 45 homes a year, beginning in 2015. (Assume 5 permits will be issued in 2014). Permit Revenue (Water + Sewer) 2013 -- 2014 $5,000 + $5,000 2015 $40,000 +40,000 2016 $45,000 + 45,000 Water System Expense $15,000 $20,000 $ TBD Sewer System Expense $5,000 $15,000 $20,000 $ TBD 5. Options This analysis shows that water and sewer operations will operate a deficit until 2015. Options include: • Require "up -front payment" of 50 homes connection fees in developer agreement to frontload the initial system startup • Inter -fund borrowing from the capital fund to cover the deficit until 2015 • Keep capital funds and operational funds together, therefore trunk fees (paid at plat) will cover the operational costs. • "Other option" as identified by staff, Northland Financial, and Council. STAFF REPORT Document No. 10c. Council Meeting: October 24, 2013 Prepared By: Brad Martens Topic: Action Required: Rockford School District Baseball Field Cost Discussion Participation Summary: The Rockford School District is proposing to construct a varsity baseball field in the City of Corcoran at 20400 County Road 50. The cost to construct the baseball field and adjacent amenities is approximately $991,000 of which the City of Corcoran has committed $45,000 towards completion. There is a strong need for a parking lot to be built as part of the project and the cost for the parking lot is not included in the project budget. The Rockford School District has requested the City of Corcoran assist with paying for the construction of the parking lot as the field will also be able to be used by the City of Corcoran so there is a mutual benefit. The Rockford School District has estimated the following costs for the construction of a parking lot: 1. Bituminous lot with lighting: $188,000 2. Gravel lot with lighting: $28,000 The Parks and Trails Commission discussed the project and parking lot request at its October 15, 2013 meeting the following motions were approved unanimously: 1. The Parks and Trails Commission support the construction of a baseball field on the school property contingent upon a long -term lease agreement approved between the city and the School District. 2. The Parks and Trails Commission support use of Park Dedication funds to pay for a parking lot amenity of a similar material of that existing in the surrounding parking areas. 3. The Parks and Trails Commission prefer a gravel lot and requests the Council allow the gravel lot through variance or change of code. According to the City Code "Off- street parking areas for non - residential uses shall have a perimeter of poured, cast in place, concrete curb around the entire parking lot and shall be surfaced with asphalt, concrete, or other surface as approved by the City Engineer." and "Gravel parking lots shall be prohibited in all areas of the City except in the Rural Commercial (CR) zoning district." A variance would be required to allow for a gravel parking lot. Page 2 Staff is requesting the City Council discuss participating in the cost to construct a parking lot for the baseball field and surrounding area. Although the baseball field would be the only amenity in the immediate area in the near term, the lot would serve a larger athletic complex in the future. The City Council should consider the level of involvement the City should take in the costs of the parking lot, the timing of the installation of the lot, funds to be used if any, and if any variance would be appropriate. Financial /Budget: One area to fund this request is the Park Dedication Fund which has a balance of $338, 822. An amount of $45,000 is already committed to this project out of that fund. Options: 1. Discuss a request from the Rockford School District to assist with paying for the construction of a parking lot. Recommendation: N/A Council Action: Discuss a request from the Rockford School District to assist with paying for the construction of a parking lot. Attachments: 1. Baseball Field Layout Plan I.-. )p � 1 Ad s BASEBALL FIELD CONSTRUCTION i h pnn by mot pl BASEBALL BAS EB ILL araj�st Wr. ^.s, ROCSIFt]RII 411E.II SCHOOL'S f�i4�i�tas'orv- .to�+��`arS r in s y alo. pr.p T m. or undrr erry alrrsl . nla�nR �d tn.ai , an auy REFERENCE �Gn+jPex.P COR; iC7RRN, N!IPlNESOTA ASSfJGLfTES, p a nrans.a tom. -��. a <nr. t Corn 3j RP om C 0 I = .. EE —c.r rn. I— ai Ih. sai. 'LAYOUT PLAN Ce. Err Jr0 Ro[RFCROARIEASGItO✓CL7 -ISO DID d1 Y[nn1Yl+TM1. g4. f;�4�S 11761 Aohlh .t f,.lNlXiGiP,E Ah filt'CIt.7CZ !'PSf`PI.1h71' i - 6�1F'� ""` °�"' N.e Yi d.wN Ism .t 1 - ,Idky P, POIIEMOV R.. c.. X3 3 11 1159TH STAFF REPORT Document No. 10d. Council Meeting: October 24, 2013 Prepared By: Brad Martens Topic: City Administrator Onboarding Action Required: Discussion Summary: At the request of the City Administrator the City Council agreed to take part in a survey regarding "City Administrator Onboarding". The goal of the exercise is to assist the City Administrator in understanding the expectations of the City Council. Results of the survey have been combined into a document attached to this report. Although there are many topics of which the City Council agrees there are also topics that are not agreed upon. These topics are as follows: • Who should give the City Administrator Direction? • Should you as a council person go directly to employees if you see something needs to be done? (For example, tree trimming, street sweeping, pot holes, etc.) • How should the Administrator react if given direction by a member that runs contrary to the majority? (For example, the council votes 3 -2 to purchase park benches for the beach, a council member from the minority advises the administrator to wait a month for prices to come down.) • Who should handle the press during an emergency? • How should the Administrator handle himself during a council meeting if it appears a decision by the council will be made that will have a negative impact on the community? • (From the Administrator's perspective) Is it OK to give the Mayor and /or certain council members more attention than others? • If there are performance issues with the Administrator, how should it be handled by the Council? • What are the top five priorities for the new administrator? It is requested that the City Council further discuss the topics mentioned above to provide the City Administrator with the expectations of the City Council. Financial /Budget: N/A Options: 1. Discuss the topics from the onboarding survey. Page 2 Recommendation: N/A Council Action: Discuss the topics from the onboarding survey. Attachments: 1. Onboarding Survey Results Corcoran Onboarding 1. What is your position? ^ SurveyMvnkey Response Response Percent Count City Council 100.0% 5 Department Head 0.0% 0 Staff 0.0% 0 answered question 5 skipped question 0 2. How often do you need information from the City Administrator? Daily Weekly Response Response Percent Count 0.0% 0 100.0% 4 As needed 0.0% Other (please specify) answered question skipped question 1 of 22 I 1 4 1 3. What is your preferred form of communication on urgent matters? Phone Email Other (please specify) Response Response Percent Count 75.0% 3 0.0% 0 25.0% 1 answered question 4 skipped question 1 4. What is your preferred form of communication on routine matters? Phone Email Weekly update memo Other (please specify) 2 of 22 Response Response Percent Count 0.0% 0 100.0% 4 0.0% 0 0.0% 0 answered question 4 skipped question 1 5. Who should give the administrator direction? Mayor Anyone on the council at any time Majority of elected officials at official meetings Response Response Percent Count 50.0% 2 0.0% 0 50.0% 2 Comments: 3 answered question 4 skipped question 1 6. If an employee disagrees with an honest and fair directive of the Administrator, they should: Give their honest objection privately and publically support and work toward the objective Go to the City Council with the issue Drag their feet Other (please specify) 3 of 22 Response Response Percent Count 75.0% 3 0.0% 0 0.0% 0 25.0% 1 answered question 4 skipped question 1 7. Should you as a council person go directly to employees if you see something needs to be done? (For example, tree trimming, street sweeping, pot holes, etc.) Response Response Percent Count Sure, I should be able to express 0.0% my thoughts No, I should inform the administrator and let him handle 100.0% it the way he thinks fit Other (please specify) answered question skipped question 8. How should the Administrator react if given direction by a member that runs contrary to the majority? (For example, the council votes 3 -2 to purchase park benches for the beach; a council member from the minority advises the administrator to wait a month for prices to come down.) He should explain that he can only act on the majority vote and continue with the task Ask that the council member place the concern on the agenda Inform the other officials that he is being asked to do something against the wishes of the majority All the above 4 of 22 0 3 2 3 2 Response Response Percent Count 50.0% 2 0.0% 0 0.0% 0 50.0% 2 Other (please specify) 2 answered question 4 skipped question 1 9. Who are the top 5 people outside the organization that you think the Administrator should get to know first? 10. Who should handle the press during an emergency? Police Chief /Fire Chief Mayor Response Count 4 answered question 4 skipped question 1 Response Response Percent Count 0.0% 0 25.0% 1 City Administrator 1 1 75.0% 3 answered question 4 skipped question 1 5 of 22 11. If the elected officials are split 3 -2 on an issue voted on at the council meeting, what should the administrator do? Response Response Percent Count Act on the direction of the 1 100.0% 4 Majority Slow the process down and wait for 0.0% 0 a clear majority Bring the item back for further 0.0% 0 discussion Other (please specify) 0.0% 0 answered question 4 skipped question 1 12. What is the responsibility of a council member if they loose 2 -3 on an item before the council? Support the decision and the City Administrator to ensure the best outcome possible Take a neutral stance on the matter and demonstrate understanding that the administrator has a job to do Try to derail the project /decision and hope for a better outcome when the political climate changes Other (please specify) 6 of 22 Response Response Percent Count 50.0% 2 25.0% 1 0.0% 0 25.0% 1 answered question 4 skipped question 1 13. How free should the City Administrator be to recommending replacing people if they are not doing what he expects? Response Response Percent Count He should be free to recommend replacing people if needed as 100.0% 3 long as the council approves it He should not bring the subject up 0.0% 0 for at least one year Other (please specify) 3 answered question 3 skipped question 2 14. How should the Administrator handle himself during a council meeting if it appears a decision by the council will be made that will have a negative impact on the community? Response Response Percent Count Keep to himself; the council has 0.0% 0 made a decision Try to influence the outcome to go 0.0% 0 in a "better" direction answered question 4 skipped question 1 7 of 22 15. (From the Administrator's perspective) Is it OK to give the Mayor and /or certain council members more attention than others? Response Response Percent Count YES, any time is OK with me (as long as the Administrator isn't I 1 50.0% influenced) Occasionally as needs warrant 25.0% NO, we should all have about the same amount of time with the City 25.0% Administrator. Other (please specify) answered question skipped question 16. If there are performance issues with the Administrator, how should it be handled by the Council? Use Personnel Committee Each council member meets with the Administrator as issues arise Conduct formal reviews with the entire Council 8 of 22 2 1 1 K3 4 1 Response Response Percent Count 25.0% 1 0.0% 75.0% Other (please specify) answered question skipped question IC 3 2 4 1 17. What is the most important change you would like to see in the organization? 18. What are the top five priorities for the new administrator? Response Count 3 answered question 3 skipped question 2 Response Response Percent Count Focus on changes that will come 75.0% with sewer /water (growth issues) Other (please specify) answered question skipped question 9 of 22 3 4 2 4 2 1 3 1 4 1 Page 2, Q1. How often do you need information from the City Administrator? obviously needed for council meetings, updates are helpful. sometimes information needs to have more depth - the "why" is important Page 2, Q2. What is your preferred form of communication on urgent matters? both if urgent. I do not look at my personal email while working. I often see information after hours so may not be timely in responding. Page 2, Q4. Who should give the administrator direction? For routine "day -to -day" matters, the Mayor should probably have significant input. Individual Council members can certainly discuss issues and preferences but probably not give firm direction. The mayor should provide direction based on the discussion and consensus of the Council. "the council, not individual members, must supervise administrative officers, formulate policies, and exercise city powers" LMC it is my understanding that all council members, including the mayor, hold the same authority in directing staff. However, for efficiencies decisions about working on projects etc... should be majority of council at meetings. for routine requests, additional information or updates, any council person should be able to ask and receive the same information at any time. Oct 3, 2013 3:17 PM Oct 3, 2013 3:17 PM Oct 10, 2013 4:05 PM Oct 10, 2013 9:06 AM Oct 3, 2013 3:17 PM Page 2, Q5. If an employee disagrees with an honest and fair directive of the Administrator, they should: if the employee is a direct report (not the police - who are a body of their own) then disagreements are a part of the job but not up for debate. As the leader, the administrator has the ultimate decision making and directive powers. That being said, often times an explanation of why a decision or directive is made certainly helps to get all parties involved on the same page. While they may not agree with said decision, they then should be expected to publicly support the decision. Everyone cannot be the leader, nor can the leader expect to be undermined by staff going to council. 10 of 22 Oct 3, 2013 3:17 PM Page 2, Q6. Should you as a council person go directly to employees if you see something needs to be done? (For example, tree trimming, street sweeping, pot holes, etc.) There must be absolutely no "supervisory" involvement between Council Oct 10, 2013 9:06 AM members and staff level employees. This is not even a point for discussion. think it is acceptable to mention it to the employee, but then involve the Oct 3, 2013 3:17 PM administrator so he knows what is being asked and why. If for some reason the administrator doesn't see the item as needing to be done, he should then let the council person know that so they know the logic and reason behind that decision. One of the tricky areas is, that council as citizens first, then council, should have a right as all citizens do to ask the city to address issues without it being perceived as a "council favor" . If the city wants the general public to route questions through the Administrator, the council should do the same, if not, then defer to the above comments made. Page 2, Q7. How should the Administrator react if given direction by a member that runs contrary to the majority? (For example, the council votes 3 -2 to purchase park benches for the beach; a council member from the minority advises the administrator to wait a month for prices to come down.) In the example given, he should probably check to see if the member may have Oct 10, 2013 4:05 PM a point or not. Beyond that, he could do any or all of the above, starting with the first. If that does not resolve the issue, and if it is a relatively minor issue he might talk with other Council members. For significant issues which would be appropriate for public discussion he could ask that it be placed on the agenda. the vote is the vote. If the council member feels that strongly that some Oct 3, 2013 3:17 PM information was missed or some other reason to readdress the vote, that council member can ask to have the concern on the agenda, but not simply because the vote was not in their favor. Page 2, Q8. Who are the top 5 people outside the organization that you think the Administrator should get to know first? Key members (mayors, administrators, etc) of neighboring cities. Hennepin County and Met Council representatives. Contract service providers: engineer, planner, attorney, neighboring city administrators, county commissioner, met council sector rep Medina, Rogers and Maple Grove City Administraors 4 state level local representative, nearby cities Adm. - helpful for problem solving and assistance. local school offical. 11 of 22 Oct 10, 2013 4:05 PM Oct 10, 2013 9:06 AM Oct 8, 2013 2:16 PM Oct 3, 2013 3:17 PM Page 2, Q11. What is the responsibility of a council member if they loose 2 -3 on an item before the council? council member should remain neutral at least but then support the job position Oct 3, 2013 3:17 PM of the administrator (he is doing his job) so that the city can move forward Page 2, Q12. How free should the City Administrator be to recommending replacing people if they are not doing what he expects? would hope that he would first make every attempt to work through the problem Oct 10, 2013 4:05 PM and reach a satisfactory solution. But a key responsibility he has is to efficiently run the City so if that cannot be accomplished without replacing people, he should discuss it with the Council. He should be free to replace people under him as needed. He should consult Oct 8, 2013 2:16 PM with the mayor prior to taking action, but it should be his call. as the leader the administrator needs the support of the council to do what is Oct 3, 2013 3:17 PM best for the city, that being said, if the feeling is that someone is not doing their job, this should be brought to the councils attention, with solid examples of how and why, in a closed meeting so that the council understand why the recommendation is to replace. Ignoring a non performer for any significant amount of time is bad business. The administrator is fairly new... he should bring the facts to the council, get their input and then proceed with either a plan for success (coaching involving the employees own ideas for improvement) or plan for termination. Page 2, Q13. How should the Administrator handle himself during a council meeting if it appears a decision by the council will be made that will have a negative impact on the community? ultimately the decision is the councils. The administrators task before the meetings, is to provide all the necessary information for council to make a thoughtful and informed decision. If the administrator has done this, the council shouldn't be making decisions that will be negative. If the negativity is the perception of the administrator, he can state that ahead of time in an email so as to share his concerns with the council. again, if this has been done, the council is the decision maker and the administrator should acknowledge their decision and support it publicly. 12 of 22 Oct 3, 2013 3:17 PM Page 2, Q14. (From the Administrator's perspective) Is it OK to give the Mayor and /or certain council members more attention than others? Not sure what is meant by "attention" and "influenced ". If Council members call Oct 10, 2013 4:05 PM with questions he should respond as best he can. If they call with opinions he should probably consider them in the context of the situation. If he calls Council members for information he will probably be "influenced" by that information and /or it's presentation. It seems to me that is how it should work. This is called managing up, and it is a job skill required in every setting. Oct 10, 2013 9:06 AM attention can be perceived as preferential.. I would discourage that. More Oct 3, 2013 3:17 PM information... that is not acceptable.. all council members should be treated equally without preference. If the council member is "requesting /requiring" more attention, then perhaps its a matter of respectfully limiting availability. Page 2, Q15. If there are performance issues with the Administrator, how should it be handled by the Council? If "performance" means significant shortcomings or failings of the Administrator, then it should certainly be done by the Council. Only the council should have input into the performance issues and the entire council should collectively meet to address the collective issues, not issues perceived by one council member. if serious and warranted involve the city atty. Page 2, Q16. What is the most important change you would like to see in the organization? Reduction of staff conflicts More oversight in the public works department with the goal of improving Pat's capabilities,or longer term getting someone in to run the department. cities are a business like any other. They should be operated as such Page 2, Q17. What are the top five priorities for the new administrator? only noted the four because if the city hasn't assesed these four, we are in no position to be working on development, park expansion etc... that being said, code enforcement has a staff member - the administrator should rely on that staff person for that, the other 3 at this point of 90 days post hire should already be addressed or significantly addressed. Then, the fifth should be the water and sewer ground work, that will be a part of any further development, residential or commercial (downtown). 13 of 22 Oct 10, 2013 4:05 PM Oct 3, 2013 3:17 PM Oct 10, 2013 9:06 AM Oct 8, 2013 2:16 PM Oct 3, 2013 3:17 PM Oct 3, 2013 3:17 PM Page 5, Q1. What are a couple of key phrases you would use to describe the culture of the organization? Lean, friendly Process driven culture: low risk, low stress, comfortable - maintain status quo dependent the security of the past and of the future. internal bureaucracies - power /control challenges Page 5, Q2. What would be most helpful to us as the new administrator starts his duties? Brad has been more aggressive in analyzing, detailing, and following through on projects then in the past and that has helped us focus on the important aspects of each project. I hope and expect that will continue. Honest impressions of office functions, staff roles, practices, etc., as a fresh set of eyes. work off a priority list, not all areas can be addressed at the same consecutive time. Council should provide a priority list periodically. Remember Corcoran is a small town and doesn't want to be Maple Grove :) 14 of 22 Oct 10, 2013 9:08 AM Oct 3, 2013 3:32 PM Oct 10, 2013 4:12 PM Oct 10, 2013 9:08 AM Oct 3, 2013 3:32 PM STAFF REPORT Document No. 11 a. Council Meeting: October 24, 2013 Prepared By: Brad Martens Topic: Local Board of Appeal Training Action Required: Discussion Summary: According to the Minnesota Department of Revenue at least one voting member of each Local Board of Appeal and Equalization must have attended equalization training within the last four years. Currently Councilor Asleson is the only member who has attended the training within the last four years. Councilor Aslesons's training attendance expires November 30, 2014. One local training opportunity exists prior to the next Local Board of Appeal and Equalization meeting (November 19, 2013 at 5:30 p.m.). Staff would like the City Council to consider if one member is sufficient or if another member should also be trained. According to the Minnesota Department of Revenue "While only one voting board member is required to attend the course within the last four years, we recommend that additional voting board members also attend the training. This helps avoid situations in which unforeseen circumstances result in a failure to comply with the training requirement. If only one member has attended the training session, that member must be present at the Local Board of Appeal and Equalization (LBAE) meeting or the board is deemed to have transferred its LBAE duties to the county." Financial /Budget: N/A Options: 1. Maintain one trained member of the Local Board of Appeal and Equalization. 2. Train a second member of the Local Board of Appeal and Equalization. Recommendation: Train a second member of the Local Board of Appeal and Equalization. Council Action: Consider training a second member of the Local Board of Appeal and Equalization. Attachments: Page 2 N/A