HomeMy WebLinkAbout2013-10-10 - Council Agenda PacketAgenda
Corcoran City Council
October 10, 2013 - 7:00 PM
1. Call to Order/ Roll Call
2. Pledge of Allegiance
3. Agenda Approval
4. Open Forum
5. Presentations
a. Laura Landis — Home Free*
b. Paul Durand — Rockford Area Schools*
6. Consent Agenda
a. Draft Minutes of September 26, 2013 Council Meeting*
7. Claims as Presented *
a. Escrow Claims (Fund #500)
b. All Other Financial Claims
8. Staff Reports / Memos /Commissions
a. Medina Police Department Letter*
9. Planning Business / Landform -None
10. Unfinished Business
a. Sanitary Sewer and Water Services*
11. New Business
a. Survey Reimbursement Request*
b. Trunk Fee Adoption -New Fees*
c. 2014 Fee Schedule*
d. 2010 -2012 Benefit Withholding Error*
e. Home Free Funding Request*
f. City Administrator Priorities*
12. Unscheduled Items
13. Closed Meeting
a. To review proposed settlement agreement related to 19400 Co Rd 10
14. Review of Upcoming Council Meeting Agenda
a. November and December meeting schedule*
15. Council Calendar
Planning Commission
10/3/13
11/7/13
12/5/13
Thomas
Guenthner
Asleson
Parks and Trails Commission
10/15/13
11/19/13
12/17/13
Guenthner
Asleson
Asleson
16. Adjournment
*Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by
Door.
STAFF REPORT
Document No. 5a.
Council Meeting:
October 10, 2013
Prepared By:
Brad Martens
Topic:
Home Free
Action Required:
None
Summary:
Laura Landis, Program Coordinator for Home Free will be speaking about her
organization and presenting a request for funding. The specific request for funding will
be discussed under new business (11e.). More information can be found in a separate
staff report.
STAFF REPORT
Document No. 5b.
Council Meeting:
October 10, 2013
Prepared By:
Brad Martens
Topic:
Paul Durand — Rockford Area Schools
Action Required:
None
Summary:
Paul Durand, Superintendent of Rockford Area Schools will present the proposed
baseball field project along with his vision for the school owned property in Corcoran.
The formal Land Use application along with Conditional Use Permit request will be
brought to the City Council after it has been reviewed by the Parks and Trails
Commission and the Planning Commission.
1.
2.
3.
4.
5.
6.
7.
8
a
City of Corcoran
City Council Meeting Minutes
September 26, 2013 - 7:00 PM
The Corcoran City Council met on September 26, 2013, at City Hall in Corcoran, Minnesota.
Present were, Mayor Guenthner, Councilor Asleson, Councilor Cossette, Councilor Lynch, and
Councilor Thomas. Also present were City Administrator Martens, City Attorney Carson, City
Planner Lindahl, City Engineer Torve, Lieutenant Hamilton, and City Clerk Heinecke.
Mayor Guenthner called the meeting to order at 7:00 pm
Call to Order / Roll Call
Pledge of Allegiance
Agenda Approval
Open Forum
Presentations
Consent Agenda
a. Draft Minutes of September 12, 2013 Council Meeting
b. Draft Minutes of September 12, 2013 Budget Meeting
c. Accepting Donation NW Area Jaycees — Resolution 2013 -45
Motion: made by Cossette, seconded by Thomas to approve the consent agenda items b and c as
presented.
Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas
(Motion carried 5:0)
Motion: made by Cossette, seconded by Asleson to approve Draft Minutes of September 12, 2013
Council Meeting with the change "Council discussed, shared feedback with applicant and found it
acceptable for the applicant to proceed."
Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas
(Motion carried 5:0)
Claims as Presented
a. Escrow Claims (Fund #500)
Motion: made by Thomas, seconded by Asleson to approve the escrow claims as presented.
Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas
(Motion carried 5:0)
b. All Other Financial Claims
Motion: made by Cossette, seconded by Thomas to approve all other claims as presented.
Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas
(Motion carried 5:0)
Staff Reports / Memos /Commissions
a. Planning Project Report received, no action required.
b. Code Compliance Report received, no action required.
c. Financial Performance Report received, no action required.
Planning Business / Landform
a. Lennar EAW for Gleason Road properties (city file 13 -007) report presented by Planner
Lindahl. Council discussed.
Motion: made by Thomas, seconded by Lynch to approve Resolution 2013 -44 "A RESOLUTION
DECLARING FINDING OF "NO NEED" FOR AN ENVIRONMENTAL IMPACT STATEMENT (EIS)
BASED UPON THE REVIEW OF THE ENVIRONMENTAL ASSESSMENT WORKSHEET (EAW)
DATED JULY 25, 2013 FOR THE PROJECT PROPOSED BY LENNAR CORPORATION (CITY
FILE NO. 13- 007)" as presented.
Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas
City of Corcoran
City Council Meeting Minutes
September 26, 2013 - 7:00 PM
(Motion carried 5:0)
b. Downtown Design Guidelines /Plan Proposal report and options presented by Administrator
Martens. Council discussed
Motion: made by Asleson, seconded by Cossette to accept the work proposal as presented
contingent on modification of the TIF budget to allocate $20,000 toward this project.
Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas
(Motion carried 5:0)
10. Unfinished Business
a. PW Facility update from Administrator Martens.
Motion: made by Thomas, seconded by Asleson to approve the following change proposals as
presented.
CCD 001
CMPR 011
CMPR 012
CMPR 013
CMPR 014 *4,
CMPR 015
Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas
(Motion carried 5:0)
Motion: made by Thomas, seconded by Asleson to direct staff to proceed with developing fuel
island proposal and authorizing staff to maintain the project schedule.
Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas
(Motion carried 5:0)
i. Ebert Construction Pay #9
Motion: made by Cossette, seconded by Asleson to approve Ebert Construction Pay #9 as
presented.
Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas
(Motion carried 5:0)
b. Sanitary Sewer and Water Services report presented by Administrator Martens. Council
discussed. Staff to prepare a survey document for council members to give focused input on
major policy /ordinance items.
c. Maple Hill Community Center report presented by Administrator Martens. Council discussed
and directed staff to meet with all interested parties.
11. New Business
a. TIF Modification Plan report presented by Administrator Martens. Council discussed.
Motion: made by Thomas, seconded by Lynch to approve Resolution 2013 -46 "Approving
modification to the TIF Plan for TIF District #1" as presented.
Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas
(Motion carried 5:0)
b. MS4 Permit Renewal report presented by Administrator Martens. Council discussed.
Motion: made by Cossette, seconded by Asleson to approve Wenck Associates MS4 Permit
renewal proposal as submitted.
Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas
(Motion carried 5:0)
12. Unscheduled Items -None
City of Corcoran
City Council Meeting Minutes
September 26, 2013 - 7:00 PM
MOTION: made by Thomas, seconded by Asleson to adjourn.
Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas.
(Motion carried 5:0)
Meeting adjourned at 9:28 pm
Jeanie Heinecke — City Clerk
FINANCIAL CLAIMS
CHECK RANGE 21164 - 21203
Agenda Item
Agenda Item
Date
9/19/13
9/20/13
9/20/13
9/23/13
9/23/13
9/23/13
9/24/13
9/19/13
9/24/13
9/30/13
7a
Paid to
Carson, Clelland & Schreder
Wenck Associates Inc
Wenck Associates Inc
Total
to
Agenda Item 7 a -b.
Council Meeting Date: 10/10/2013
Prepared By: jheinecke
FUND #500 Escrow Claims
Amount Project name
140.00 Schmids Hidden Valley 12 -06
2,280.70 Lennar Feasibility 12 -025
2,931.80 Lennar PUD /EAW 13 -007
Total Fund #500
(See attached Check Detail Register)
ALL OTHER FINANCIAL CLAIMS
(See attached Check Detail Register)
TOTAL AUTO DEDUCTIONS
TOTAL EXPENDITURES FOR APPROVAL
Auto Deductions / Electronic Fund Transfer / Other Disbursements
Paid to
Amount
Net Payroll PR19
34,207.11
Payroll Taxes
13,239.39
Paychex Fee
261.54
PERA
8,312.44
Citi Street - 457 Deferred Comp
1,574.60
Citi Street - Health Care Saving
2,129.15
US Bank - H S A
1,451.51
Bank fee
4.00
MN Dept Rev -Fuel Tax
92.06
Blue Cross Blue Shield
10,462.50
Total 71,734.30
Total amount not reflected in Cash Balances Report $ (102,019.46)
$ 5,352.50
$ 88,906.72
$ 71,734.30
$ 165,993.52
HACity Hall Inform ation\C ITY GOVERNMENT \Council, Commissions & Committees \Council Information \Council Claims \2013 Claims
Cash
GENERAL
RESERVES DONATION FUND
POLICE DONATION FUND
FIREARMS SAFETY
DWI FORFEITURE FUND
DRUG FORFEITURE FUND
TRUCK SAFETY
ASPHALT MAINTENANCE
POLICE CAPITAL FUND
D /S- EQUIPMENT CERTS
CO. RD. 19 IMPROVEMENT
2012B PUBLIC WORKS BOND
TAX INCREMENT FINANCING
INFRASTRUCTURE PLANNINC
FACILITY EXPANSION D/S
PW CAPITAL FUND
PUBLIC WORKS FACILITY
PARK CAPITAL FUND- DEDICA
CAPITAL- EQUIPMENT CERTS
SHANNON LANE
ESCROW HOLDING FUND
CIVIC ORGANIZATIONS
WATER
SEWER
INVESTMENT CONTROL
Total Cash
CITY OF CORCORAN
CASH BALANCE REPORT
OCTOBER 3, 2013
G 100 -10100
G 201 -10100
G 202 -10100
G 204 -10100
G 205 -10100
G 206 -10100
G 207 -10100
G 305 -10100
G 308 -10100
G 309 -10100
G 310 -10100
G 311 -10100
G 401 -10100
G 402 -10100
G 407 -10100
G 410 -10100
G 411 -10100
N G 415 -10100
G 416 -10100
G 417 -10100
G 500 -10100
G 501 -10100
G 601 -10100
G 602 -10100
G 999 -10100
$359,519.07
$12,629.66
$1,601.15
- $22.12
$12,411.18
$1,168.62
$5,575.12
$71,453.56
$10,278.55
$43,841.98
- $2,333.60
$34,125.00
$1,694,925.54
- $62.448
-$13,341.00
$4.32
$2,280,883.40
$338,104.86
$13,503.87
$1,765.00
$57,448.00
$6,000.09
- $17,208761
- $9,765.14
$3,334.93
4,905,840.95
- $337,142.16
$25,237.55
$1,595.89
- $170.73
$11,592.68
$1,169.06
$3,348.97
$71,480.50
$39,760.84
$30,371.58
$134,195.51
$0.00
$1,872,801.48
- $768.33
- $15,693.30
$5.28
$0.00
$332,388.50
- $309,756.57
$1,639.89
$16,336.20
$6,000.09
$0.00
$0.00
$6,247.87
1,890,640.80
Farmers Savings Acct
PARK CAPITAL FUND - MEMORIAL G 415 -10102 1 10,679,831 1 10,656.03
Change in Market Value
GENERAL FUND IG 100 -10105 (2,415.42) 6,168.30
Grand Total Cash 4,914,105 36 1,907,465.131
Due to Other Funds
INFRASTRUCTURE PLA
SHANNON LANE
G 402 -20700
G 417 -20700
177,632.76)
(96,782.09)
(176, 992.76)
(100,305.06)
Total Due to Other Funds (274,414.85) (277,297.82)
CORCORAN, MN 10/03n3 1:19 PM
Page
Detail — Register@
October 2013
s100-4z100-131
Employer Paid Health
$102.78
100113
Insurance Premium
E1U0-413O8131
Employer Paid Health
$58.27
100113
Insurance Premium
E18O-414UO181
Employer Paid Health
$37.08
100113
Insurance Premium
e1UO'421O2'131
Employer Paid Health
$13.*0
100118
Insurance Premium
E1O&431OO-131
Employer Paid Health
$07.41
108113
Insurance Premium
E1OO'4192O'131
Employer Paid Health
$14.18
100113
INSURANCE PREMIUM
Total ASSURAwT EMPLOYEE BENEFITS
—'--------
$373.12
E1o8-41130-354 Web Site $70OOU 33449 ANNUAL HOSTING
Total AVENET, LLC $700.00
E1OO-4D1m0-130 Employer Paid pGA $35000 F8AREUNB2O2813FGAREIMBURSEMENT
Tmu| BECHTOLD CLYDE --------'
E1OO-431O0-81O Refunds/Reimbursements $80.00 2013RE|MB MAILBOX REIMBURSEMENT
Total 8U8wO�n�N --------
. $60.00
EOO1-434OO-304
Legal Fees
E1UU-41O00-300
Professional Gwo(3ENERAL)
s8Oz-*S4uO'JO4
Legal Fees
E1OO-41OOO'3VO
Professional S*s<GENERAL>
GuO&2O2o4 Gohmidn Hidden Valley 2nd 12'0
E 100-42100-304
Legal Fees
E1OO-41000'308
Professional 8nm(GENERAL)
E 100-*1800'300
Professional Onm(GENERAL)
Total CARSON, CLELLANo&SCHReoER
$80500
092813
UTILITY POL|CYK}RD|NANCE
$1.120.00
092013
MAPLE HILL ESTATES
$805.00
093013
UT|L|TYPOL|CYK}RD|N8NCE
$70.00
092613
TODMEY
$40.00
092018
LEGAL
$1.772.00
092613
CRIMINAL-LEGAL
$280.00
092813
CIVIL-LEGAL
$rO.0u__0y2813
$29.99
RYAN WETLAND TURNBACK
$5,062.80
E18O4182O'21D
Operating Supplies (GENERAL)
E41O-4u100-55U
Motor Vehicles
$22.75
100213
SQUAD TITLE #558
E 100-42108-208
Training and Instruction
$54.21
100213
RANGE SUPPLIES
E1OO-421O0-20O
Office Supplies (GEmER8L)
$42.09
100213
SUPPLIES
E 100-42100'228
Building Repair Supplies
$32.79
100213
BUILDING REPAIR
E 10042100'321
Telephone
$29.99
180218
CELL PHONE
E18O4182O'21D
Operating Supplies (GENERAL)
$25.00
100213
VEHICLE TITLE
CORCORAN, MN 10/03U3 1:19 pm
Page 2
*Check Detail Register@
October 2013
Check Amt Invoice Comment
E 100-42100-300 Professional Srvs (GENERAL) $30.00 100213 TOBACCO CHECKS
Total CASH $236.83
Paid 66 '6�ii7i" i 0/2013 CENTURY LINK
E1OU452n8-321
Telephone
$54.43
--------
092113
LAND LINE
Total CENTURY LINK
$54.43
PaidChk# U2l1���-
1<�10�810-
- ..... -~~------~-
e415452O0-3OO
Professional Sms(GENERAL)
$400.00
092513
MEMORIAL GARDEN MAINTENANCE
E 10041941-*00
Repairs &Maint Cont (GENERAL
$275.00
082513
CITY HALL LANDSCAPE MAINTENANCE
Total C*ELSauCAYE
$705,00
PaiUChk#D�l174-lO/10i2n10-"CImT4j-47n-~-�^��~~^~~~~-�'���`~~~~~~'�~�~-~-~~~~'~�~-~~�~~~^-~'~--~^-~-~�-�~~^-�~�~-'~~---~^'�--~--~
e1OU'^21O0-223
Building Repair Supplies
$38.09
470299143
FLOOR MATS
E 100'41941'210
Operating Supplies (GENERAL)
$154.18
470289144
City Hall Scraper Mat
E1U0-431O0-417
Uniforms
$11731
470299145
PVVUniforms
E 100-*2100-223
Building Repair Supplies
$33.09
470302384
FLOOR MATS
E100-41e41'21O
Operating Supplies (GENERAL)
$47.83
470302395
City Hall Scraper Mat
E1OO'431O0-z1V
Operating Supplies (GEwERAL)
$31.42
470302388
PVVTowels
E 100-43100-417
Uniforms
$8806
*70302388
PVVUniforms
Total C/wTAS-4ro
$584.49
Pai Cf��# 021175 10/10/2013 CO M CAST- 902943336
E1UU-431OU-321 Telephone $118.97 28688250 LAND LINE
E1OU-4z1OO-321 Telephone $118.97 26683250 LAND LINE
s1OD^1S41'321 Telephone $110.88 28683250 LAND LINE
Total COMCAGT'oVu843J36 --------
$356.92
id Chk# 021176 10/10/2013 COON RAPIDS APPLIANCE
E1OO-41941-4UU Repairs &Mahnt Cont (GENERAL $278.78 092513 CIVIC CENTER REFRIGERATOR REPAIR
Total COON RAPIDS APPLIANCE --------
$276.78
aid Chk# 021177 10/10/2013 CRABTREE COMPANIES INC
E10O-41S51-2O7 Computer Supplies $2.028.67 118319 ANNUAL LICENSE SUPPORT
Total CnABTRss COMPANIES INC -�------
E 100-419*1-352 General Notices and Pub |mh $47.88 25802 TRIDEN 13-019
s1O0-41941-352 General Notices and Pub Info *47.96 25803 MEADOW CREEK 18-02U
E 100-419*1'852 General Notices and Pub Info $41.98 25804 ORDINANCE/DENSITY
Total ECM PUBLISHERS INC --x�------
� r.n0
E10O-418O0-38O Professional Sws(3ENERAL) $14508 r/u KREPG WETLAND VIOLATION
a| ELM CREEK WATERSHED MGMTCOMM $145.80
E 100-41841-201 Postage/Shipping $3.04 R101093932 FINAL EXPIRED CONTRACT
CORCORAN,MN 10/03n3 1:19 PN
Page 3
*Check Detail Reg^ster@
October 2013
Check Amt
Invoice Comment
at FP MAILING SOLUTIONS $9.04
E100-41941-210 Operating Supplies (8ENER8L) $74.33 9245286480 SUPPLIES
Total GRAINGER $74.33
E 100-42100-301 Prisoner $1.156.50 100083*757 BOOKING FEE
E 100-42100-323 Radio Units $48.08 1008035243 RADO FEES
Total HEwNCDSHER|FpMC1z9 --------
E1U0-421UO-22U Ropair/Naint Supply (GENERAL) $75.10 340101302 PRE PAID CAR WASH
Total HOLIDAY STATION STORES --------
$75.10
EOO2-48*5O-3O4 Legal Fees $504.00 083113 UOL|TYPOL|CYv]RD|NANCE
EUO1-494OV-384 Legal Fees $nO4�O 083118 UTILITY POL|CYK]RD|NANCE
Total KENNEDY & GRAVEN, CHARTERED $1.Uoazm -
E 100-42100-220 Rnpair/Maknt Supply V3ENEnAL
Total nUSTOM SIGNALS, INC.
pamChk# U211G0 1o/lUdU18� -
s1O0-41951-oO7 Computer Supplies
E 100-41851'500 Professional Gws(8ENERAL)
Total LOFFLER
'021187 10/10/2013 MARTENS BRAD
$340.41 488002 #554 READ OUT UNIT REPAIR
$3*O,41
s75.00 1520187 3PAMF|LTEx|NG
$300.00_162O187 MONTHLY MAINTENANCE
$375.00
E 100-41300-210 Operating Supplies (GENERAL) $1T52 098013 MILEAGE
E1OO-4138U-210 Operating Supplies (3ENERAL) $50.00 093013 CELL PHONE REIMBURSEMENT
o1OO'2170S Dependent Care F8AWithhold $660.00 093013 DEPENDENT CARE REIMBURSEMENT
Total MARTENS BRAD $727.52
E 100-43108-210
Operating Supplies (GENERAL)
$4.87
24745
SUPPLIES
E1V0-431OO-223
Building Repair Supplies
$11040
24808
SUPPLIES
E1UO-431O0-228
Building Repair Supplies
$23*.10
25057
SUPPLIES
E 100-42100'200
Office Supplies (GENERAL)
%4224
25108
SUPPLIES
E 100-48100'223
Building Repair Supplies
25224
SUPPLIES
Total MENxRDS MAPLE GROVE
__$1o�7r
$S5441----
Paid Chk# 021109 i
E 100-43100-220 Repair/Maknt Supply V3ENERAL $184.47 912734 SUPPLIES
E 10042100-220 Ropair/moin, Supply (GENERAL) $19�38 818818 0UA|RRLTER
s1O0-48180-21U Operating Supplies (GENERAL) __$35.10 914185 SUPPLIES
Total NAPA AUTO PARTS - CORCORAN $248-.95
CORCORAN, MN 10m3n3 1:19 Pw
Page 4
*Check Detail Reg^ster@
October 2013
E1OO-4810n-2l0
Operating Supplies (GENERAL )
$148.24
118139
PUBLIC WORKS GARBAGE
E10&452O0-3DO
Utility & Services V3ENERAL
$179.88
110399
PARKS GARBAGE
s1OO-452UO'3OO
Professional 8nm(GENERAL)
$6*135
110398
COUNTRY DAZE
E 100-419*1'380
Utility & Services (GENERAL)
$192.52
128035109
CITY HALL GARBAGE
E 100-43282'300
Professional Cnm(GENER8L)
$5.495,05
128035109
MONTHLY RECYCLING
E411'431V0-21U
Operating Supplies (GEmERAL)
$269.00
1854726
CONSTRUCTION WASTE
Total RANDYSSAN|TAT|Ow
*0.928.96
E10O-4155V-3OO Professional 8nmV3sNERAL
E 100-41550-210 Operating Supplies (GENERAL
Total ROLFER|onSUw ENTERPRISES INC
E205-42100-210 Operating Supplies y3sNER*L
Total SHI
$4.10710 0e2413 MONTHLY ASSESSING FEE
$152.80 082418 FORMS AND SUPPLIES
----------
$4,259,86
$8*2.18 B01327135 MDC DOCKING STATION
$842.18
E1U0-48100-321 Telephone
s1OO-4z1OO-321 Telephone
E 100-43100-210 Operating Supplies (3ENERAL)
Total SPRINT
6i`195 10/10/2013 STEELMAN, PAULA
$39.64 3912833151*2 CELL8ERVICE
$20.00 391283315142 CELLSERVCE
$85,48 391283315142 CHARGERS
E1O8-421O1-13O Employer Paid FSA $350.00 FOxRBMo202018F8AREIMBURSEMENT
Total STEELMAN PAULA --------'
. $350.00
E415-41SOOeaU Improvements Other Than 8ldgs $07.00 2*50 MEMORIAL BRICK
Total STOwE& STEEL --------
$67.00
E100-42100-200 Office Supplies (GENERAL) $123,56 237881388 COPIER
CORCORAN,MN 10/03n3 11ePm
Page 5
*Check Detail ����~�����
__' -_��- ---.~
October 2013
Check Amt Invoice Comment
otal US BANKCORP EQUIPMENT FINANCE $123.56
E10O-421OO-321 Telephone $52.70 8711520818 CELL SERVICE
Tom/ VsRIZDNVNRELESG ---------
E1OO-48170-3O0
PmfeuionoSnm(GENERAL )
$6050
1304195
PAVEMENTMGMT/C|P
s10O-43170-3U8
Professional Snm(GENERAL)
$121.00
1304185
HENNEP|N COUNTY TRAFFIC
s1UO-43170~3OO
Professional Gmo(GENsRAL)
%1.585.50
1304185
MNo0T STATE AID
E1OU-431rO-J08
Professional 8nm(GENER^L)
$210,00
1304195
MUN| STATE AID
E1O0-43170-30U
Professional Smo(GENERAL)
$582.00
1304195
STORMVVATER8WCAGENERAL
E 100-43170-300
Professional 8mo(GENER8L)
$242.00
1304195
COUNCIL MEETINGS
E 100-*3170'800
Professional Omn(GENERAL)
$308.70
1304195
8ENER8LENG
E4O1'*1888'30V
Professional Smo(GENERAL)
$6.649.00
1304190
SEVVcR8AATERPLANN|NG
E411-431O0'3O3
Engineering Fees
$3.478.85
1304197
ENGINEERING
G50O'zU8OO Lannar Family ufBuilders
$2.280,70
1504198
ENGINEERING
G5VO'2O508 LennarPVD/EAVV
*2.831.80
1304198
ENGINEERING
EOOz'4V4b8-303
Engineering peo°
$302.50
1304200
SOUTHEAST GEVVERxNATERPLANNING
E0U1'48*OO-3V3
Engineering Fees
$302.50
130*200
SOUTHEAST SEWER/WATER PLANNING
E 602-49450'303
Engineering Fees
_ $302.50
1304201
SOUTHWEST SEWER PLANNING
Total VYENCK ASSOCIATES, INC.
$19.418.15
E100w1941-21O Operating Supplies (GENERAL) $85.30 100113 OFFICE WATER
Total WILLMAR WATER& SPAS $85.30
E 100-41941-380 Utility & Services y3ENERAL $201.07 092013
Total WRIGHT HENNEPIN SECURITY $201.67
10100 Farmers State Bank $94,259.22
Fund Summary
10100 Farmers State Bank
1OO GENERAL FUND
*28,80084
zoo DWI FORFEITURE FUND
$842.18
noo D0'EQU|PMENTCERTG
$*4.815.80
401 TAX INCREMENT FINANCING
$0.648.60
411 PUBLIC WORKS FACILITY
$3.747.85
415 PARK CAPITAL FUND
$*97.00
41O CAPITAL-EQUIPMENT CERTS
$22J5
5O0 ESCROW HOLDING FUND
$5.352�50
601 WATER
$1.811.50
602 SEWER
$1.314.00
$94.259.22
FIRE ALARM MONITORING
City of Corcoran
Consultant Summary
10/10/2013
Name Invoice Date Check # Amount Due
Carson, Clelland & Schreder
09/26/13
21170
5,062.50
Kennedy & Graven
08/31/13
21184
1,008.00
Rolf Erickson Enterprises
09/24/13
21192
4,259.86
Wenck Associates Inc
10/03/13
21201
19,416.15
Total
29,746.51
HACity Hall Inform ation\CITY GOVERNMENT\Council, Commissions & Committees\Council Information\Council
Claims\2013 Claims
CARSON, CLELLAND &SCHREDER
Attorneys o1Law
6300 SHINGLE CREEK PARKWAY STE 305
MINNEAPOLIS, N1N55430'219R
(763)'581-2800
September 26, 2013
CITY OFCDRCORAN
820000RD118
CORCORAN.MN 55340
Professional Services
Amount
9/5/2013 Conference with Brad regarding miscellaneous items: open meeting law issues, etc. 46.07
9/12/2013 Kreps: Review amended Complaint and Answer 98.33
Haglund Vehicle Violation: Conference with Attorney John Thames (pvnsooutohregarding 70.00
issues relating tnproperty
9/23/2013 Review ordinance 2O01'261 and comment to Jeanie 70.00
SUBTOTAL: [ 280.00
.Maple Hill Estates
8/28C2013 Review of file and prepare for meeting on 8/28/13 regarding Mobile Hope 140.00
8/29/2013 Mobile Hope: Staff meeting and conference with Brad Martens 350.00
8/30/2013 Mobile Hope: Review correspondence from Brian and Brad; review CD8GApplication 180.87
9/4/2013 Review information from Brad (CDBG) eligibility and revieiw definitions of inherently 238.33
na|iy|oua activity
9/18/2013 Mobile Hope/Maple Hill Agreements: revisions and send to Brad 210.00
SUBTOTAL: 1,120.001
.Ryan Companies Gift Letter Agreement
9/4/2013 Review file and send originals to title for recording 70.00
SUBTOTAL: 1 70.001
9/18/2013 Review documents from Attorney Larson and call hoKendra 140.00
CITY OF CORCORAN Page 2
Amount
SUBTOTAL: 140.00]
.Sewer and Water
9/3/2013 Prepare for staff meeting regarding policy and ordinance; review note for telephone call with 490.00
Tammy onS/4/13
9/4/2013 Review agreement with Maple Grove; conference with Fifield regarding TIF memorandum 93.33
and conference with Brad
9/5/2013 Review correspondence from Brian regarding Mobile Hope/CD8Geligibility 70.00
9/9/2013 Work nn ordinance update 140.00
8/1U/2O13 Amend ordinance and forward toBrad 210.00
9/12/2013 Work on amendment to Maple Hope Agreement; send to Brad with correspondence 326.67
9/18/2013 Revisions to ordinance and correspondence toBrad 140.00
9/23/2013 Prepare for 9/24/13 meeting 140.00
SUBTOTAL: 1,610.00]
.Toomey/1 9400 Cty. Rd. 10
9/18/2013 Receipt and review Agreement and send to Brad with comments 70,00
SUBTOTAL: 1 70.00]
Criminal
8/26C2013 Review discovery; review motion documents; review files in preparation for 8/27/13
31.67
calendar; memorandums to the files and instructions to legal assistant
8/27/2013 Prepare for and attendance at Arraignment, Pretrial and Court Trials calendar
142.50
Preparation for 8/28/13 calendar; review and note files; instructions to legal assistant
15.83
8/28/2013 Correspondence with defense attorneys and Court Administration; review discovery; review
47.50
criminal histories; note offers; prepare disposition letters; review files; preparation of
correspondence to witnesses and victims; note files; jury trial preparation; instructions to
legal assistant and memorandums to the files
Attend Arraignment and Pretrial calendar
47.60
8/29/2013 Correspondence with probation officer, defense attorneys and Court Administration; review
31.67
discovery; review files in preparation for 9/3/13 calendar; nnha files and instructions to legal
assistant
8/30/2013 Finish disposition letter; review files; correspondence to victims and instructions to legal
2375
assistant; select witnesses for upcoming contested matters; subpoena victims and prepare
witness letters
0/3/2013 Attend Arraignment, Pretrial and In custody calendar
47.50
Pnapen* for 9/4/13 calendar; review and note files; instructions to legal assistant
39.58
9/4/2013 Assist with Arraignment, Pretrial and In Custody calendar
47.50
Attend Arraignment and Pretrial calendar
83.33
3/9/2013 Review discovery; review motions; review files in pnapenahnn for 9/1U/13 Arraignment and
47.50
Pretrial calendar
CITY OF CORCORAN Page 3
Amount
9/9/2013 Prepare disposition letter regarding S/4/13 calendar; review files; correspondence hovictims
47.50
and instructions to legal assistant; selected witnesses for upcoming Rasmussens and jury
trials; subpoena victims; prepare memorandums tn the files
9/10/2013 Attend Arraignment, Pretrial, Court Trials and In custody calendar
05.00
Prepare for 8/11/13 calendar; review/nohe0ee; instructions to legal assistant
47.50
9/11/2013 Preparation of one complaint
40.00
Attend Arraignment and Pretrial calendar
47.50
8/12/2013 Correspondence with defense attorneys, defendants, Court Administration; review
47.50
discovery; prepare disposition letter; review files; correspondence to victims and witnesses;
note file and jury trial preparation; instructions to legal assistant
Review voice mails regarding criminal cases
31.07
0/13/2013 Correspondence with defense attorneys, defendants and Court Administration; review
47.50
discovery; review motion documents; n*sennoh suppression issues and note files
Complete 9/11/13 disposition letter; prepare memorandums to the files; prepare follow up
47.50
instructions for instructions to legal assistants; subpeona witnesses and prepare
co/reapondanoetnvvitneaoes
9/17/2013 Correspondence with defendants, defense attorneys, Court Administration; review
47.50
discovery; note files; review files in preparation for 9/18/13 calendar; instructions to legal
assistant
Attend Arraignment and Pretrial calendar
47.50
8/18/2013 Attend Arraignment, Pretrial and In custody calendar; correspondence with witnesses and
95.00
victims
9/20/2013 PnapenoUon of one complaint
40.00
9/23/2013 Open criminal files, preparation of criminal complaints; preparation of cases for court
122.50
calendars, including court and jury trials; contact and notice to witnesses for trial testimony,
prepare outgoing discovery requonts, complete incoming discovery requests for monthly
period
Open criminal files, preparation of criminal complaints; preparation of cases for court
14875
calendars, including court and jury trials; contact and notice to witnesses for trial testimony,
prepare outgoing discovery nequeatn, complete incoming discovery requests for monthly
period
Open criminal files, preparation of criminal complaints; preparation of cases for court
28.25
ce|mndnro' including court and jury trials; contact and notice to witnesses for trial testimony,
prepare outgoing discovery requests, complete incoming discovery requests for monthly
period
Open criminal files, preparation of criminal complaints; preparation of cases for court
72.80
calendars, including court and jury trials; contact and notice to witnesses for trial testimony,
prepare outgoing discovery requests, complete incoming discovery requests for monthly
period
Review cases for charging and prepare decline letters
05.00
Preparation of one complaint
40.00
SUBTOTAL: [
1.772,80]
For professional services rendered
$5'062.80
Previous balance
$16'612.76
0/0/2013 Payment - thankyou
($7.900.02)
CITY OF CORCORAN
9/16/2013 Payment - thank you
Total payments and adjustments
Balance due
Page 4
Amount
($8.712.74)
(816.61276)
$5'OG2.8O
I hereby declare under the penalties of perjury that the foregoing statement for legal services ks just and correct and
that nn part thereof has beenpaid.
Jeff A. Carson, City Attorney
Kennedy & Graven, Chartered
200 South Sixth Street
Suite 470
Minneapolis, MN 55402
(612) 337 -9300
September 20, 2013
Statement No. 116248 \
City of Corcoran, MN.
8200 County Road 116
Corcoran, MN 55340 -9303
Through August 31, 2013
CR100 -00004 General 1,008.00
Total Current Billing: 1,008.00
I declare, under penalty of law, that this
account, claim or demand is just and correct
and that n of it has been ONid.
Signature of Claimant
City nf Corcoran, MN.
August 31.2O13
CR100-00004 General
Through August 31.2O13
For All Legal Services AeFollows:
Page:1
Kennedy & Graven, Chartered
200 South Sixth Street
Suite 470
Minneapolis, MN 55402
Hours Amount
8/21/2013 MN| Phone conversation with J Carson regarding use oftiered 1.00
connection charges inCity; research same,
8%22/2013 K8N| Draft memo on connection charges; research on whether 2.10
city can charge higher connection charges for water and
sewer within downtown area; office conferences with S
Bubu[ CLoFewena regarding same.
8/23/2013 K4N| Draft memo regarding connection charges; circulate. 2,50
Total Services
180.00
378.00
450.00
Total Services and Disbursements: $ 1,008.00
/
STATEMENT
24- Sep -13
ROLF ERICKSON ENTERPRISES, INC.
SOUTWEST ASSESSING
P O BOX 47841
PLYMOUTH, MN 55447
CITY OF CORCORAN
8200 Co. Rd. 116
CORCORAN, MN 55340
SEPTEMBER 2103 ASSESSING FEE
COUNTY DATA FEE
REVALUATION NOTICE POST CARDS
POSTAGE FOR REVALUATION POST CARDS
$4,107.00
$14.19
$39.67
$99.00
TOTAL $4,259.86
Wenck
Engineers • Scientists
Business Professionals
October 3, 2013
Mr. Brad Martens
City Administrator
City of Corcoran
8200 County Road 116
Corcoran, MN 55340
Dear Brad:
Wenck Associates, Inc.
1800 Pioneer Creek Center
P,CI. Box 249
Maple Plain, MN 55359 -0249
(800) 472 -2232
(763) 479 -4200
Fax(763)479 -4242
wenckmp @wenck.com
www.wenck.com
Enclosed are our invoices for September 2013. Unbilled time for council meetings, travel, etc.
totaled 12.3 hours last month and includes meeting time over an hour, travel time, and mileage
costs.
A few notes as we move forward on sewer. The costs for Southeast Sewer (Lift Station wetland
and coordination work, etc.) is invoiced separately since it is part of the construction project
and is not development related. The Southwest Sewer is for the Medina /Corcoran /Loretto work
and should be charged to a utility fund, or transferred later as we get our accounts established.
The summary table on the next page separates city expenses from escrow amounts. More
details about each line item can be found on individual invoices.
If you have any questions as you review this letter or our invoices, please feel free to contact
me.
Sincerely,
WENCK ASSOCIATES INC.
&
Kent Torve, P.E.
Principal
TA2294- Corcoran \Invoices and Budget Tracker etc\2013 \September 2013 \September 2013 in•oice corer leuer.doca
City of Corcoran September 2013 Invoices
City Projects
Invoice #
Wenck
project #
Phase #
Project name
Amount
Total
1304195
2294 -01
General Engineering Services
500 -01
General
$366.70
500 -02
Council Meetings and Engineering
Administrative
$242.00
600 -01
Stormwater /WCA General Tasks
$582.00
700
Municipal State Aid
$210.00
700 -01
MnDOT State Aid
$1,585.50
700 -02
Hennepin County Traffic Items
$121.00
700 -05
Pavement Management and CIP
$60.50
SUBTOTAL
$3,167,70
1304196
2294 -10
Sewer and Water Planning
05
Preliminary /Special Survey
$981.50
10
Project Closeout
$103.30
17
Regional Development Engineering
$5,564.80
SUBTOTAL
$6,649.60
1304197
2294 -13
Public Works Building
18
Preconstruction Engineering &
Permitting
$290.40
20
2013 Construction Survey
$3,188.45
SUBTOTAL
$3,478.85
1304200
2294 -18
Southeast District Sewer and Water Project
100
Wetland Delineation and Application
$605.00
SUBTOTAL
$605.00
1304201
2294 -19
Southwest District Sewer Planning
NA
Southwest District Sewer Planning
$302.50
SUBTOTAL
$302.50
CITY PROJECTS TOTAL
$14,203.65
SEPTEMBER 2013 TOTAL $19,416.15
T:\ 2294- Corcoranllnvoices and Budget Tracker etc \2013 \September 2013\ September 2013 in,oice cover leuer.docr -s V V enck
Engineers • Scientists
Business Professionals
City of Corcoran September 2013 Invoices
Invoice # Wenck Phase #
project #
s
Project name Amount V Total
1304195
2294 -01
General Engineering Services
500 -01
General
$366.70
Total
project #
500 -02
Council Meetings and Engineering
Administrative
$242.00
NA
Lennar Development (500- 20030)
$2,28Q.70
600 -01
Stormwater /WCA General Tasks
$582.00
$2,931.80
ESCROW PROJECTS SUBTOTAL
$5,212.50
700
Municipal State Aid
$210.00
700 -01
MnDOT State Aid
$1,585.50
700 -02
Hennepin County Traffic Items
$121.00
700 -05
Pavement Management and CIP
$60.50
SUBTOTAL
$3,167.70
1304196 [
2294 -10
Sewer and Water Planning
05
Preliminary /Special Survey
$981.50
10
Project Closeout
$103.30
17
Regional Development Engineering
$5,564.80
SUBTOTAL
$6,649.60
1304197
2294 -13
Public Works Building
18
Preconstruction Engineering &
Permitting
$290.40
20
2013 Construction Survey
$3,188.45
SUBTOTAL
$3,478.85
1304200
2294 -18
Southeast District Sewer and Water Project
100
Wetland Delineation and Application
$605.00
SUBTOTAL
$605.00
1304201 `
2294 -19
Southwest District Sewer Planning
NA
Southwest District Sewer Planning
$302.50
SUBTOTAL
$302.50
CITY PROJECTS TOTAL
$14,203.65
1 ij _`T C r
- y L:, ✓
ff', Y �(./�atppt�yr)� ydys. 1 ✓;alJh t�� g;r nN `t Z ,,// Zc c,SC"L; ix ✓
15� -'' rr`r z ,�v�yUryryt ;:
Invoice # Wenck
Phase #
Project name (Escrow Number)
Total
project #
1304198 2294 -17
NA
Lennar Development (500- 20030)
$2,28Q.70
1304199 2294 -17 -1
NA
Lennar EAW (500 - 20308)
$2,931.80
ESCROW PROJECTS SUBTOTAL
$5,212.50
SEPTEMBER 2013 TOTAL $19,416.15
T:\2294- Corcoran \Invoices and Budget Tracker etc\2013 \September 2013 \September 2013 imoice covcr leucr.ducx Wene k
Engineers • Scientists
Business Professionals
City of Corcoran
- k-j 1,74
e-mail: acwLmbng@wwck,com
8200 County Road 116
Corcoran, MN 55340
Project 2294-01
Corcoran General Engineering Services
Professional Services Through September
30, 2013
Phase 500-01
General
Professional Personnel
Hours
Rate
Amount
Nelson, Susan
4.70
60.00
282.00
Torve, Kent
.70
121.00
84.70
Totals
5.40
366.70
Total Labor
366.70
Phase Total
$366.70
--------------------------------------------------
Phase 500-02
Council Meetings and Engineering Administrative
Professional Personnel
Hours
Rate
Amount
Torve, Kent
2.00
121.00
242.00
Totals
2.00
242.00
Total Labor
242.00
Phase Total
$242.00
- - - - - - - - - - - - -
Phase 600-01
- - - - - - - - - - - - - -
Stormwater/WCA General Tasks
- - - -
- - - - - - - - - -
- - - - - - - - -
Professional Personnel
Hours
Rate
Amount
Nelson, Susan
9.70
60.00
582.00
Totals
9.70
582.00
Total Labor
582.00
Phase Total
$582.00
--------------------------------------------
Phase 700
MUNICIPAL STATE AID
- - - - --
Professional Personnel
Hours
Rate
Amount
Terhaar, Edward
1.40
150.00
210.00
Totals
1.40
210.00
Total Labor
210.00
Phase Total
$210.00
--------------------------------------------------
Phase 700-01
MnDOT State Aid
INVOICES ARE DUE UPON PRESENTATION, Invoice balances not paid within 30 days of invoice are subject to 1-1/2% 18% annum
interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41-1520095
Project 2294-01 Corcoran General Engineering Services Invoice 1304195
Professional Personnel
Hours
Rate
Amount
Claridge, Dale
10.50
151.00
1,585.50
Totals
10.50
1,585.50
Total Labor
1,585.50
Phase Total
$1,585.50
----------------------------------------------
Phase 700-02
Hennepin County Traffic Items
Professional Personnel
Hours
Rate
Amount
Torve, Kent
1.00
121.00
121.00
Totals
1.00
121.00
Total Labor
121.00
Phase Total
$121.00
— — — — — — — — — — — — —
Phase 700-05
— — — — — — — — — — — — — —
Pavement Management and CIP
— — — —
— — — — — — — — —
— — — — --
Professional Personnel
Hours
Rate
Amount
Vander Top, Vincent
.50
121.00
60.50
Totals
.50
60.50
Total Labor
60.50
Phase Total $60.50
Total Invoice Amount $3,167.70
INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1-1/2% 18% annum Page 2
interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41-1520095
INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 3O days of invoice are subject mz-z/2%z8%annum
interest/finance charge. Please reference the invoice number when sending payment. Federal Tax IP#4z'152009S
Wenck
September 3U,2O13
Wand Amciates, Inc,
Invoice No: 1304196
1800 Pioms Creek center
P.n. Box mm
Maple Plain, ww5smomo
Brad Martens
Fay (76a)
e-rnall: accowfing@wenck^om
City ufCorcoran
82OO County Road 116
Corcoran, MN 55340
Project 2394'10
Sewer and Water Planning
Professional Services Through September 30, 2013
Phase 05
PRELIMINARy/SPEClALSURVEY
Professional Personnel
Hours
Rate
Amount
Claridge, Dale
9/19/2013
6.50
151.00
981.50
Wetland monitoring report,
review filed, photos, write up draft report, prepare
photo documentation
Totals
6.50
981.50
Total Labor
981.50
Phase Total $981.50
- - - - - - - - - - - - -
Phase 10
- - - - - - - - -
PROJECT CLOSEOUT
- - - - -
- - - -
- - - - - - - - - - - - - - - - - -'
Professional Personnel
Hours
Rate
Amount
Schmidt, Rowdy
9/5/2013
1.00
92.00
92.00
Meeting
Totals
1.00
92.00
Total Labor
92.00
Reimbursable Expenses
Mileage ' Reimbursable
11.30
Total Re|mbunsab|es
11.30 11.30
Phase Total $103.30
- - - - - - - - - - - - - -
Phase 17
- - - - - - - - - - - - -
Regional Development Engineering
- - - -
- - - - - - - - - - - - - - - - - -'
Professional Personnel
Hours
Rate
Amount
Gehhart,Brandon
9/9/2013
1.00
125.00
125.00
Modeling
Gebha¢Bmndon
9/10/2013
2.00
125.00
250.00
Modeling
Gebhart,Bmndon
9/12/2013
3.00
125.00
250.00
Modeling
Gehhart,Brandun
9/13/2013
2.00
125.00
250.00
Modeling
Libby, Heather
9/4/2013
2.50
105.00
262.50
technical review
INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 3O days of invoice are subject mz-z/2%z8%annum
interest/finance charge. Please reference the invoice number when sending payment. Federal Tax IP#4z'152009S
Project 2294-10 Sewer and Water Planning Invoice 1304196
Libby, Heather 9/6/2013
5.00
105.00
525J0
technical review
Libby, Heather 9/10/2013
1.00
105.00
420.00
technical review
Libby, Heather 9/13/2013
2.00
105.00
218.00
technical review
Libby, Heather 9/17/2013
6.50
105.00
682.50
finalize regional deve|opementplan
Libby, Heather 9/18/2013
2.00
185.00
210.00
regional devstudy
Libby, Heather 9/26/2013
1.00
105.00
105.00
review maple grove agreement
Torve, Kent 9/3/2013
2.50
121.00
302.50
Meeting, preparation of draft policy and hoUw*uptasks
Tbme,Kent 9/9/2013
2.50
121.00
302.50
Pressure modeling review and tank needs byacreage
Tumo,Ken1 9/17/2013
2.80
121.00
338.80
Water modeling results tank sizes and cost review
Tnme,Kent 9/102013
3.50
121.00
123.50
Final report review, edits, costs and 0m City for council packet
Toma,Kont 9/20/2013
3.50
121.00
423.50
Policy and Ordinance review edits and meeting
Tome, Kent 9/27/2013
2.50
121.00
302.50
Cost review and survey nfCouncil
Tome,Kont 9/30/2013
1.50
121.00
181.50
Policy draft 7 and survey
Totals
48.80
5,564.80
Total Labor
6.664.80
Phase Total
$5.564.80
Total Invoice Amount
$6.649.60
INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within ]Odays of invoice are subject to 1-1/2% 18% annum Page
interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41-1520095
September 3C\2O13
Invoice No: 1304197
Brad Martens
City of Corcoran
820U County Road 110
Corcoran, MN 55340
Project 2294-13
Public Works Building
__ WV ITI "I
Wend Agwiates, Inc.
1800 Pioneer Creek Center
nu Box 249
Maple Plain, MN 55359-0249
(763) 479-4200
Ftx (763) 479-4242
Professional Services Through September 30, 2013
— — — — — — — — — — — — — — — — — — — — — — — — — — —'
Phase 18 ENGINEERING &PERMITTING
Professional Personnel
Torve, Kent
Totals
Hours Rate Amount
2.10 121.00 290.40
2.40 290.40
Total Labor 290.40
Phase Total $290.40
-------------------------------------------------'
Phase 20 2O13 CONSTRUCTION SURVEY
Professional Personnel
Mattson, Kevin
0uisborg,Jamn
Totals
Total Labor
Reimbursable Expenses
Equipment Rental
Field Supplies -Reimbursable
Mileage 'Reimbursable
Total Reimbunaab|ms
Hours
Rate Amount
1.50
96.00 432.00
17.50
137.00 2,397.50
22.00
2,829.50
2,829.50
270.00
72.00
16.95
358.95
358.95
Phase Total
$3.188.45
Total Invoice Amount $3.478.85
INVOICES ARE DUE UPON PRESENTATION, Invoice balances not paid within 30 days mr invoice are subject m1-1/2%z8%annum
interest/finance charge. Please reference the invoice number when sending payment. Federal Tax lD#4z-1SZ0095
Invoice
September 30, 2013
Invoice No; 1304198
Brad Martens
City of Corcoran
8200 County Road 116
Corcoran, MN 55340
Project 2294 -17
Lennar Development
Professional Services Through September 30, 2013
Professional Personnel
Wen
Ck
Wenck Associates, Inc.
1800 pioneer Creek Center
P.O. Box 249
Maple Plain, MN 55359 -0249
(763) 479.4200
Fax (763) 479.4242
e-mail: accountinliftenck.com
INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 18% annum
interest /finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095
Hours
Rate Amount
Heckman, Micah
.50
78.00 39.00
Noreen, Adam
.50
96.00 48.00
Terhaar, Edward
3.00
150.00 450.00
Torve, Kent
7.70
121.00 931.70
Ward, Jared
7.00
116.00 812.00
Totals
18.70
2,280.70
Total Labor
2,280.70
Total Invoice Amount $2,280.70
INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 18% annum
interest /finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095
September 3C\2O12 -A.MdWenck
Wend Amiates, Inc.
Invoice No: 1304199 W) Pioneer Creek Center
P.O. Box 249
Maple Plain, MN 55359-0249
Brad Martens
Fax (763)
e-rnaoacmunmwww"cUorn
City ofCorcoran
8200 County Road 116
Corcoran, MN 55340
Project 2294'17-1 LennarEAW
Professional Services Through September 30, 2013
Professional Personnel
INVOICES ARE DUE UPON PRESENTATION, Invoice balances not paid within 30days of invoice are subject m1-1/2% 18% annum
interest/finance charge. Please reference the invoice number when sending payment. Federal Tax lD#4/-z520095
Hours
Rate Amount
Denz Amy
12.50
106.00 1,325.00
Made1oyk,]effrey
4.50
114.00 513.00
Terhaar,Edwan]
1.00
150.00 150.00
Tome Kent
7.80
121.00 943.80
Totals
25.80
2,931.80
Total Labor
2.931.80
Total Invoice Amount $2.931.80
INVOICES ARE DUE UPON PRESENTATION, Invoice balances not paid within 30days of invoice are subject m1-1/2% 18% annum
interest/finance charge. Please reference the invoice number when sending payment. Federal Tax lD#4/-z520095
Invoice
September 30, 2013
Invoice No: 1304200
Brad Martens
City of Corcoran
8200 County Road 116
Corcoran, MN 55340
Project 2294-18
Southeast District Sewer and Water Project
Professional Services Through September 30, 2013
Phase 100 Wetland delineation and application
Professional Personnel
�Wend<
Wenck Associates, Inc.
18D0 Pioneer Creek Center
P.O. Box 249
Maplee Plain, MN 55359-0249
(763) 479.4200
Fox (763) 479-4242
e-mail: accounting0wenck.com
Hours Rate Amount
Torve, Kent 5.00 121.00 605.00
Totals 5.00 605.00
Total Labor 605.00
Phase Total $605.00
Total Invoice Amount $605.00
INVOICES ARE DUE UPON PRESENTATION, Invoice balances not paid within 30 days of invoice are subject to 1-1/2% 18% annum
interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41-1520095
I invoice—]
September 30,ZU13
Invoice No: 1304201
Brad Martens
City of Corcoran
O2OO County Road 116
Corcoran, MN 55340
Project 2294-19 Southwest District Sewer Planning
Professional Services Through September 30, 2013
Professional Personnel
Hours Rate
Tome Kent 2.50 121.00
Totals 2.50
Total Labor
1!1�m'111M� i rim I
Wenck Azodabts, Inc.
18W Pioneer Creek Center
poBox 249
Maple Plain, MN 55359-0249
(763) 479-4200
Fax (763) 479-4242
Amount
302.50
Total Invoice Amount $302.50
INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1-1/2% 18% annum
interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41-1520095
STAFF REPORT
Document No. 10a.
Council Meeting:
October 10, 2013
Prepared By:
Brad Martens
Topic:
Sanitary Sewer and Water Services
Action Required:
Direction
Summary:
At the September 26, 2013 City Council meeting staff presented a draft policy and
ordinance for sanitary sewer and water services. The City Council had a long
discussion and directed staff to develop a survey with some of the key decisions and
options available for the Council to review. That survey was sent to the Council on
Wednesday, October 2" and is attached to this report. Completed surveys are not due
until Monday, October 7th so are not included in this report. Staff will present the results
at the City Council meeting and facilitate a discussion.
Also attached to this report is a memo from City Engineer, Kent Torve that includes a
brief financial analysis of extending service to neighborhoods near the proposed Lennar
development. The main takeaway is that the Lennar development would be self -
sustaining financially and connecting additional neighborhoods is not required to cash
flow the system.
Financial /Budget:
The policy and ordinance outline requirements for properties within the City to pay
availability fees and connection fees for the use of the sanitary sewer and water system.
These fees offset the expenditures needed to develop and maintain the system.
Revenues and expenditures for the system will be separate from the general fund and
not be a part of the property taxes paid to the City.
Options:
1. Comment on the proposed policy and ordinance related to sanitary sewer and
water services.
Recommendation:
Comment on the proposed policy and ordinance related to sanitary sewer and water
services.
Council Action:
Comment on the proposed policy and ordinance related to sanitary sewer and water
services.
Page 2
Attachments:
1. Sanitary Sewer and Water Services Survey
2. October 1, 2013 Memo from Kent Torve — Financial Analysis for Defining Trunk
Availability
CITY OF CORCORAN
8200 COUNTY ROAD 116, CORCORAN MN 55340
763.420.2288 — OFFICE 763.420.6056 — FAX
E -mail — general &i.corcoran.mmus / Web Site — www.ci.corcoran.mn.us
Please complete this survey and return to Brad by end of day Monday, October 7th
Council discussed draft policies and ordinances at the meeting on September 26th. The
discussion tackled numerous issues and staff offered to develop a survey in order to receive
Council input on various options for requirements within the policy and ordinance. Council
members should read through the requirement options described below and agree or disagree
with the statements. Staff will then summarize the data and present to Council at the October
10th meeting.
Section 1: New Construction
Toxic 1. Immediate Connection for New Construction
Any new property constructed (residential or commercial) must connect immediately to the
water and sewer system if available. Agree_ Disagree_
Topic 2. Availability Charges Paid at Final Plat
Any new property constructed (residential or commercial) where water and sewer service is
available must pay Trunk Line Availability Charges (TLAC) at the time of final plat.
Agree_ Disagree
Topic 3. Connection Charges Paid at Building Permit
Any new property constructed (residential or commercial) where water and sewer service is
available must pay connection fees at time of building permit. Agree_ Disagree
Section 2: Existing Structures
Topic 1. Are both water and sewer required at same time?
Any property receiving either water or sewer shall be required to connect to both utilities at the
same time.
Agree_ Disagree
Topic 2. Are existing wells allowed to remain in service?
Properties will have existing wells in place after water service is available. Options for
requirements are outlined below.
Residential
Option A (lenient)
Any residential property with an existing well that is also connected to City water can continue
to utilize the well for lawn, landscaping or other animal or property uses "forever ".
Agree_ Disagree
Option B (triggering event)
Residential properties with an existing well that are connected to City water can continue to
utilize the well for lawn, landscaping or other animal or property uses until a triggering event.
1. Well fails Agree_ Disagree_
2. Well head protection program in place Agree_ Disagree_
3. City infrastructure in place (water tower, treatment facility) Agree_ Disagree_
Commercial
Option A (lenient)
Any commercial property with an existing well that is also connected to City water can continue
to utilize the well for "forever ". Agree_ Disagree
Option B (triggering event)
Commercial properties with an existing well that are connected to City water can continue to
utilize the well until a triggering event.
• Well fails Agree_ Disagree
• Well head protection program in place Agree_ Disagree
• City infrastructure in place (water tower, treatment facility) Agree_ Disagree
Topic 3. TLAC Charges for Different Parcel Types
Some development is fairly straightforward on how TLAC will be charged. These include the
current approach that "new development is per buildable acre" and "existing house" is per
parcel. Some variations will occur as the City moves forward with utilities.
Farmland
It may help to visualize 40 acres of farmland in hay or row crops without a residence for
following input.
• Farmland parcel should be charged one TLAC (not per acre) Agree_ Disagree
• Farmland parcel should be charged per acre Agree_ Disagree
• Farmland parcels should be exempt Agree _ Disagree_
Existing Commercial
It may help to visualize 3 acres of existing industrial /commercial in Downtown which is a low
user of sewer.
• Commercial parcel should be charged one TLAC (not per acre) Agree_ Disagree_
• Commercial parcel should be charged per acre Agree_ Disagree_
If a Commercial parcel is only charged one TLAC initially, the following triggers should be
considered for charging the remaining TLAC.
• No trigger. The parcel TLAC is considered paid in full Agree_ Disagree
CITY OF CORCORAN
8200 COUNTY ROAD 116, CORCORAN MN 55340
763.420.2288 — OFFICE 763.420.6056 — FAX
E -mail — general &i.corcoran.mmus / Web Site — www.ci.corcoran.mn.us
• Any site modifications requiring a grading or building permit Agree_ Disagree
• Only significant building modifications that expand operations Agree_ Disagree
• Only a complete tear down and redevelopment Agree_ Disagree
Topic 4. Define Availability for Trunk Charges
This topic of when utilities become "available" was a significant discussion for existing
residences and parcels. A range of choices from a strict interpretation (contact with lot line) to
loose interpretation (sewer district) has been summarized for input below.
Option A (lenient)
Existing properties should not be charged TLAC until physical connection, even if trunk line abuts
property and is not utilized for many years.
Agree_ Disagree
Option B (abutting trigger)
Charge TLAC when physically abuts a property (not dependent on connection)
Agree_ Disagree
Potential Exemotion
Farmstead on parcel over 20 acres would be exempt since house could be located
significant distance away from trunk line.
Agree_ Disagree
Option C (similar to B but adds public ROW)
Charge TLAC when physically abuts a property, or when trunk line is located within public
property connected to subject property (i.e. in street ROW next to a property)
Agree_ Disagree
Option D (abuts a neighborhood)
Properties are charged TLAC when located close enough to their parcel where lateral could be
reasonably extended with a standalone project. Example, when Lennar extends to touch Hunter
neighborhood, should TLAC be charged to entire Hunter neighborhood?
Agree_ Disagree
Modification to D
Staff should set a physical distance, (such as one manhole distance from a trunk
line (500 feet) as a criteria for determining availability. From example above,
only those properties within Hunter neighborhood within 500 feet from end of
pipe shall be charged TLAC.
Agree_ Disagree
Option E (expansive)
All properties within a trunk line service area should be charged upon trunk line construction.
(All the area serviced by Lions Park lift station will be charged TLAC for sewer, regardless of
location).
Agree_ Disagree
Topic 5 — Requiring individual connections in existing residential neighborhoods
Option A (lenient)
Only require connection when requested by homeowner. Therefore, even with a
failing system,
a resident could utilize a containment tank and pumping to forego hookup.
Agree_
Disagree
Option B (strict)
Require a set deadline to connect an individual house, regardless of need.
• Must connect within 5 years Agree_
Disagree
• Must connect within 10 years Agree_
Disagree
• Must connect within 15 years Agree_
Disagree
• Must connect within 20 years Agree_
Disagree
Option C (event based)
Require individual house connection upon a defined need or triggering event.
• Sale of property Agree_
Disagree
• Failing septic Agree_
Disagree
• Modification to house requiring septic modification Agree_
Disagree
Potential Exemption for septic failure or modification
• Farmstead on parcel over 20 acres would be exempt since additional property for
septic is presumably available Agree_ Disagree_
Financing
Financing Options for Connection Charges
• Require payment within 6 months of connection Agree_ Disagree
• Allow deferral of costs for 5 years Agree_ Disagree
• Allow deferral of costs for 7 years Agree_ Disagree
Financing Options for deferrals
• Charge residents the current City bond rate for financing Agree_ Disagree
• Charge current bond rate + 1% for 10 year financing Agree_ Disagree
• Charge current bond rate + 2% for 10 year financing Agree_ Disagree
CITY OF CORCORAN
8200 COUNTY ROAD 116, CORCORAN MN 55340
763.420.2288 — OFFICE 763.420.6056 — FAX
E -mail — general &i.corcoran.mmus / Web Site — www.ci.corcoran.mn.us
Topic 6 — Requiring entire neighborhoods to hookup
Existing neighborhoods will have different amount of properties with failing septics. Therefore, a
framework should be established to guide existing residents and staff.
Option A
City will not initiate a project unless a majority of the neighborhood requests project. Properties
with failing septic could 'go it alone' (see Topic 7).
Agree_ Disagree
Option B
City will initiate a project when 33% of properties have failing systems within a serviceable
neighborhood. Agree_ Disagree
Option C
City will initiate a project when 50% of properties have failing systems within a serviceable
neighborhood. Agree_ Disagree
Option D
City will initiate a project when the street reconstruction occurs. Agree_ Disagree
Financing
Financing Option A
City will assess 100% of utility costs to bring service to property line. Street costs will be
discussed separately in policy document. Agree_ Disagree
Financing Option B
City will assess 70% of utility costs to bring service to property line. (Streets again separate).
Agree_ Disagree
Financing Option C
City Council will set percentage assessed at time of project Agree_ Disagree
Topic 7 -- Outlier property hookup for sewer
Council discussion included a hypothetical scenario of a single parcel within a neighborhood that
was removed from the service line.
Physical Location
A most northerly parcel on Hunter requests sewer service, however the closest service line is in
Hackamore (hypothetical layout).
Engineering Option
Service can be provided with a low pressure system which is a tank, pump, and small diameter
pressure line usually directionally bored in easement adjacent to street. This requires minimal or
no street repair and homeowner retains has pump ownership. Eventually the gravity system
would be installed and the owner would abandon the low pressure system and connect with
gravity.
Option A (strict)
City requires installation of low pressure service based on the triggering events.
Agree_ Disagree
Option B (collaborative)
City offers installation of sewer service based on the triggering events. Agree_ Disagree
Option B (lenient)
City does not offer this option, requires pumping until gravity system. Agree_ Disagree
Financing
Financing Option A
The system is viewed as temporary until gravity is installed, however, the system costs for
construction, will be 100% assessed (i.e. $15,000 cost = $15,000 assessment)
Agree_ Disagree
Financing Option B
Costs will be 70% assessed or another lesser value.
Agree_ Disagree
Financing for Future Gravity System Option A (no relief)
Costs for the ultimate gravity system will be assessed again to the property owner. (Gravity
system = $20,000 + previous low pressure $15,000 = $35,000 ultimate homeowner costs).
Agree_ Disagree
Financing for Future Gravity System Option B (future relief)
Costs for the ultimate gravity system will be credited to the parcel for the low pressure
assessment. (Gravity system = $20,000 - low pressure $15,000 = $5,000 gravity additional to the
$15,000 previous low pressure cost paid. This option equals ultimate $20,000 homeowner
costs). Agree_ Disagree
g��Z Wenck
TO: Brad Martens, City Administrator
FROM: Kent Torve, P.E.
DATE: October 1, 2013
SUBJECT: Financial Analysis for Defining Trunk Availability
Wenck Associates, Inc.
1800 Pioneer Creek Ctr.
P.O. Box 249
Maple Plain, MN 55359 -0249
(763) 479 -4200
Fax (763) 479 -4242
E -mail: wenckmp @wenck.com
Background
At last Thursday's Council meeting a policy discussion occurred on defining "availability" of
sewer and water. The definition of this term will guide staff on what properties will be charged as
trunk systems are extended towards, and by, existing residences.
Current Approach
New development is charged Trunk Line Availability (TLAC) on a per acre basis, since these
fees represent cost recovery and additional capital funding of the major components of the system
and are designed on full use of the developable property. The developer can include the costs in
the financial pro forma and new development benefits from higher density of urbanized
development. Existing residences are charged "each parcel" since the typical large lots for ISTS /
well development would be burdensome for a per acre charge.
Revenue Analysis
A simplified revenue analysis was performed which consists of:
• Attached figure showing areas served by Southeast Trunk system
• Lot count of existing parcels in areas that could be served by extending laterals off the
trunk
• Lot count of Lennar development per the concept plan.
Results
The system buildout and financial results show the following:
• Additional fees are not required to complete the Lennar project. Lennar is contributing
offsite funds and building trunk system through its development in addition to per acre
fees.
• Connection fees and revenues from water and sewer sales are not required to complete
the system or fund initial operations.
• Expanding TLAC charges to existing neighborhoods could add 99 units to the 212 acres
from Lennar.
• A definition of "availability" could include some, none or all of the 99 units shown on the
attached figure.
More detail and analysis can be provided for the October 24 `h meeting if requested.
Table 1. Basic Financial Projection of Revenues for
for "Availability"
As Lennar Utilities are Extended
Neighborhood Sewer Water
$3,075 $4,450
Total
Acre
Lennar 212 $651,900 $943,400 $1,595,300
Existing Neighborhoods Each
Sturbridge
21
$64,575
$93,450
$158,025
Country Seasons Est.
20
$61,500
$89,000
$150,500
Hunter
41
$126,075
$182,450
$308,525
101 /Hackamore
6
$18,450
$26,700
$45,150
CR 101
11
$33,825
$48,950
$82,775
99
$304,425
$440,550
$744,975
Totals 311 $956,325 $1,383,950 $2,340,275
SE -W
SE -AV
SE -Y
N
a
SE -AC
Fuguru Co
Elm Crreel
STAFF REPORT Document No. 11 a.
Council Meeting:
October 10, 2013
Prepared By:
Mike Pritchard
Topic:
Survey Reimbursement Request
Action Required:
Direction
Summary:
Mr. Henry, 19701 Jackie Lane, requested that the City compensate him for costs
incurred for a property survey. The survey cost is $1,050. It is Mr. Henry's position that
the City did not clearly identify to him that he could not complete his project, a "lot split,'
and that had he been aware, he would not have sustained these costs. The City
disagrees with Mr. Henry's claim.
In order to assist with the discussion the following timeline has been developed:
Late August:
Mr. Henry's Realtor called to inquire about the process for "splitting" and selling a
portion of this property to the abutting neighbor. A brief summary was given.
Late August / early September:
Mr. Henry stopped in City Hall to discuss his property. The assumption was that he
would be adjusting lot lines to sell property to his neighbor. Mr. Henry stated that he had
combined the lots in 1992 and he would like to "split" (re -plat) and sell the second parcel
as a buildable lot. I asked for time to review this further and involve the City Planner.
September 3:
We could not locate a planning project file. I confirmed with Planner Lindahl that
typically, unless building rights are specifically reserved, building rights are given -up
during lot combination. On September 3 a voice message was left for Mr. Henry at 763-
428 -4850.
September 6:
With the suggestion of Planner Lindahl, we were able to locate the resolution for the lot
combination: Resolution 1992 -49. In this resolution, it clearly states that a re- division
would not be allowed. A message explaining this was left for Mr. Henry on September
6, at 612- 270 -9709.
September 26:
We did not receive any more correspondence from Mr. Henry until September 26 when
Mr. Henry's wife contacted the City to start the application process. It was stated that
Page 2
they were not aware of any of the City's findings or voice mails. A meeting was set for
October 2 to discuss the issue.
A meeting was held on Wednesday, October 2, 2013. In attendance were: Mr. Paul
Henry; City Administrator Brad Martens; City Planner Kendra Lindahl; and Code
Compliance Official Mike Pritchard. At that meeting Mr. Henry stated that he never
received any voicemails. He also stated that Mike Pritchard never told him he could not
split the property and later said that Mike Pritchard told him he could split the property.
Staff feels strongly that the voicemails were left and has phone records attached
showing the number dialed and duration of the phone call. Furthermore staff disagrees
that Mr. Henry was never told he could split his property.
Mr. Henry was informed that in order to receive any reimbursement Council approval
would be required and that the staff recommendation would be to deny the request. Mr.
Henry asked that the City Council consider his request at the October 10, 2013 City
Council meeting and stated he would be present.
Financial /Budget:
Mr. Henry is requesting the City reimburse him for $1,050.
Options:
1. Deny the reimbursement request from Mr. Paul Henry.
2. Approve the reimbursement request from Mr. Paul Henry.
3. Send back to staff for further review.
Recommendation:
Deny the reimbursement request from Mr. Paul Henry.
Council Action:
Consider a motion to deny the reimbursement request from Mr. Paul Henry.
Attachments:
1. Aerial view of property
2. Resolution 1992 -49
3. Phone call records
Interactive
Map}�q;'
Welcome
Results
Links
Tax Information
View oblique imagery (Bins maps)
Survey Documents
Find a PID or ar aWrass on L o asp
PID: 0111923220024
19701 Jackie La
Corcoran, MN 55374
OwneriTaxpayer
Owner: Paul J & Marguerite M
Henry
PAUL &
MARGUERITE
Taxpayer: HENRY
19701 JACKIE LA
ROGERS MN 55374
Tax District
School Dist: 877
Sewer Dist:
Watershed Dist: 0
Parcel
Parcel Area: 3.02 acres
131,369 sq k
Torrens[Abstract: Abstract
Addition: Gordons Country
Estates
Lot: 010
Block: 003
Metes & Bounds: Lots 1 O And 11 Blk 3
Tax Data (Payable 2013)
Market Value: 5227,001)
Total Tax: 53,209.50
Property Type: Residential
Homestead: Homestead
Year Built: 1975
Saks
Sale Code:
Sale Price:
Legend
Measure
V
45r 1782 -- q1
FILE COPY
Search Map Advanced Searcl
1
W
V21
9, ?,l'? l.'33Jx4
RESOLUTION 1992 - 49 COPY
A RESOLUTION APPROVING THE PAUL HENRY LAND COMBINATION NO. 92 -02, THE
COMBINATION OF LOTS 10 AND 11, BLOCK 3, GORDON'S COUNTRY ESTATES, INTO
A SINGLE PARCEL, LOCATED AT 19701 JACKIE LANE, PID #01- 119 -23 22 0022
AND PID #01- 119 -23 21 0017.
WHEREAS, Paul Henry has made application to combine Lots 10 and 11,
Block_ 3, Gordon's Country Estates into one single parcel,
located at 19701 Jackie Lane; and
WHEREAS, on May 7, 1992, the Planning Commission recommended approval
of the land combination with condition.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Corcoran that Land Combination No. 92 -02, a request by Paul Henry to
combine Lots 10 and 11, Block 3, Gordon's Country Estates, into on
single parcel is hereby approved with the following condition:
1. That the owner acknowledges that a re- division of these lots
would not be allowed under the current provisions of the
Corcoran Zoning Ordinance.
Moved by member Schleif, seconded by member Kluck.
The following voted in favor of said resolution: Schutte, Schleif,
Kluck, Ruppert.
The following voted against the same: Becker.
Whereupon said Resolution was declared carried.
Dated this 14th day of May, 1992.
Mayor
i
MWi V' I I
1411 fie,
,
Windows Dial Call Tools View Help
I% Primary Phone - 4 Ina Meeting - In Windows -
°I& Brad M f, Jill S & Jeanie Mike 0 Kendra M Metro West M Jeff Carson lid Wenck ! Assessor Kendra Metro West Jeff Carson '"Venck Assessor ! Make's Cell �I& Conf Room
Paula S Sean S John •tp Ryan I& Steve & Josh S Jesse ^S Duane °b Brian F t Dan D ifb Joe ZZ x:46 Kevin 6S Roxanne Brian D i& Jim K +f6 Gregg F # HCSr7 Disp Tran HC Disp ! HC Clerk
l Shop ! Pat M ! Brandon ! Jeff S ! Clyde ! Eric Tran Pat M Tran Brandon Tran Jeff S Tran Clyde Tran Eric
lEnter a name or number
There are no active calls at this time
,10 7634284850
R./To — Name Phone Nuni r Stmt T,rr,e Duration CA Note Tnnic ' Ace t Code ■
Transferred Paul & Marguerite Henry (763) 428-4850 912512013 3:.43 PM 01 :00 Con-cast PRI ...
To Paul & Marguerite Henry (76 -3) 428 -4850 91312013 1:35 PM 00:56 Comcast PRI ...
I� Windows Dial Call Tools View Help
qPrimary Phone- A& Ina. Meeting- lin Wind.ows-
I Brad M ''(L Jill S Jeanie !dike B Kendra ER Metro West a Jeff Carson M Wenck M Assessor Kendra Metro West Jeff Carson Venck= essr_.r ! Mike's Cell ((b Conf Room
Paula % Sean John Aa_� Ryan ,IL Steve & Josh '& Jesse I& Duane Brian F ILDanD -jb Joe Z Ik Kevin rIb Roxanne '•k Brian D * Jim K fi Gregg F $ HCSO Disp
IShop L7� Pat M vY Brandon S Jeff S M Clyde S Eric Tran Pat M Tran Brandon Tran Jeff S Tran Clyde Tran Erie
There are no active calls at this time
History
P 612-270-9709
FromlTo Name
To
Phone Number 5ffirtTime Duration Call Note Trunk AocountCode
{612) 277 -9109 916/2013 3:02PM 01:33 Comcast PRI ...
Tran HC Dip M HC Clerk
Wenck Associates, Inc.
1800 Pioneer Creek Ctr.
P.O. Box 249
Maple Plain, MN 55359 -0249
479-4
Wenck Fax ( 763) 479-4242
E -mail: wenckmp @wenck.com
TO: Brad Martens, City Administrator
FROM: Kent Torve, P.E. City Engineer
RE: Regional Development Study -- Final
DATE: September 18, 2013
Council Action Requested
• Motion to approve the report which includes per acre development charges for sewer and water
Summary
The Regional Study is submitted for adoption. The draft was provided in June 6, 2013 and utilized for financial pro
forma for the 5 -year plan and the Lennar Development discussions. A final review was performed that modified the
report as follows:
Water
• Upgraded a line to 24 -inch water main for the Maple Grove connection
o The Master Water Plan did not have any 24 -inch water main in the SE area
• Upgraded the CR 116 water main from St. Thomas location to the south to the west edge of Lennar to 12-
inch
o Originally a 10 inch main the upgrade resulted from pressure and fire flow modeling
• Added easement costs to the water system.
o Draft report assumed costs were covered in sewer fee, however it was determined the water main
will travel independently of sewer.
• Decreased the required future City water supply from 1.0 MGD to 0.7 MGD
o The City will require 5.7 MGD at ultimate buildout, with 5 MGD from Maple Grove. The original
report had listed 1.0 MGD as the City requirement.
Sewer
Increased a few sewer pipe sizes
Updated the sewer costs to include the Lions Park location
Transportation
The transportation effort was minor for this revision since the approach will be to calculate impacts in the future on
a subdistrict and /or per development basis. This "per project approach" is being utilized on
Hackamore Drive for Lennar. Transportation costs are difficult to justify on a large area basis if charges are made
"per acre" over several years.
Developable Acres
The text also notes (for future reference) that developable acres for trunk charges are calculated on pre- development
basis, not the post development basis that will be utilized to calculate net density (see page 3 -1).
Results
Overall the trunk charge change was minor, water was decreased $150 per acre from $4,600 to $4,450 and sewer
increased $75 per acre from $3,000 /acre to $3,075 /acre.
- Wenck Wenck File #2294 -10
SEPTEMBER 2013
Engineers • Scientists
Business Professionals
unmatched Service
trateqic
Regional Development Study
Prepared for:
CITY OF CORCORAN
8200 County Road 116
Corcoran, MN 55340
Prepared by:
WENCK ASSOCIATES, INC.
1800 Pioneer Creek Center
P.O. Box 249
Maple Plain, Minnesota 55359 -0249
(763) 479 -4200
Table of Contents
1.0 EXECUTIVE SUMMARY .................................................................. ............................1 -1
2.0 INTRODUCTION ............................................................................ ............................2 -1
3.0 LAND AREA REVIEW ...................................................................... ............................3 -1
4.0 SANITARY SEWER ......................................................................... ............................4 -1
4.1 Flow generation ...................................................................... ............................4 -1
4.2 Cost Estimate and Trunk Charge ............................. Error! Bookmark not defined.
5.0 WATER ......................................................................................... ............................5 -1
5.1 General .................................................................................... ............................5 -1
5.2 Cost Estimate .......................................................................... ............................5 -1
6.0 TRANSPORTATION ........................................................................ ............................6 -1
6.1 City street system ................................................................... ............................6 -1
6.2 Cost Estimate .......................................................................... ............................6 -1
TABLES
1 Sanitary Sewer Trunk Cost Estimate
2 Trunk Water System
3 Transportation System Trunk Cost Estimate
1 Trunk Sanitary Sewer System
2 Trunk Water System and SE District Study Boundary
3 City Street Subdistrict System
APPENDICES
A Trunk Sanitary Sewer Figures and Design Data (2030 Comprehensive Plan)
B Trunk Water System Figure (2030 Comprehensive Plan)
C Subdistrict Areas for Sewer and Water and Transportation (2030 Comprehensive Plan)
D Distribution Model
T: \2294- Corcoran \10 -Sewer and Water Planning (TIF Districts) \2013 Engineering and Planning \final report \final Regional Development Study.docx
i
September 2013
1.0 Executive Summary
The Regional Development Study was conducted to analyze and present infrastructure costs for
the sewer, water, and City transportation system in southeast Corcoran. This area will be the
first to receive municipal services and implement the 2030 Comprehensive Land Use Plan. The
study reviewed costs for wastewater collection systems, water supply storage and distribution
systems, and transportation costs for the major City roadways.
It is recommended the Council review this report and utilize these costs in setting area and
access charges for new development. The report is of significant use in setting policy and can be
updated over the years as development occurs.
1 -1
T: \2294- Corcoran \10 -Sewer and Water Planning (TIF Districts) \2013 Engineering and Planning \final report \final Regional Development Study.dou September 2013
2.0 Introduction
Corcoran's 2030 Comprehensive Plan (June 2011) identifies the land use for the south east
portion of the City. The land use in this area was first identified as being served by municipal
sewer service in the 2020 plan and the first installation of trunk sewer and water via Tax
Increment Financing was completed in 2012. This TIF project has modified the overall system,
also a result of Metropolitan Council Environmental Services (MCES) locating a lift station in
Corcoran, rather than a gravity sewer system.
The 2030 guided land use is the basis for calculating flows and density for sizing of
infrastructure facilities to accommodate for Corcoran's growth. This calculation was first
approached in 2005 with the completion of the "Comprehensive Utility Plan." An update of the
calculation and costs of the infrastructure in the area known as "Southeast (SE) Corcoran" was
the focus of this report.
2 -1
T: \2294- Corcoran \10 -Sewer and Water Planning (TIF Districts) \2013 Engineering and Planning \final report \final Regional Development Study.dou September 2013
3.0 Land Area Review
The 2030 Plan proposed land uses are shown in Appendix A. There are eighteen (18) proposed
land uses however, each land use does not generate a sewer flow or water demand (i.e.
wetlands, ROW, etc.) therefore the land uses were compiled into four groups.
• Public (Semi Public, Open Space, and Golf Course)
• Existing Residential
• Undevelopable (wetlands, areas below 100 -year water elevation and right -of -way or
easements for existing public streets)
• Developable (Rural /Ag Residential, Ag Preserve, Low Density Residential, Med Density
Residential, High Density Residential, Mixed Residential, Light Industrial, Business Park,
Commercial, and Mixed Use)
The purpose of this categorization is to quantify the developable area for the SE district as this
land base will generate sewer flows, water demand, and transportation trips for needed
infrastructure. Note: Council recently modified the description of developable area for net
density calculation, however for utility fee purposed the developable area calculation remains
as described above.
The SE service boundary for this report (sewer and water) is shown as the red boundaries on
Figures 1 and 2. The SE district was further divided into sub - districts for sewer (Appendix A),
which allowed for more detailed analysis of land use to create wastewater flows. It should be
recognized that the SE boundary in this report does not include the farthest southwest nodes
SE 29 and 5E -30 (Appendix A) which could be added at a later date.
3 -1
T: \2294- Corcoran \10 -Sewer and Water Planning (TIF Districts) \2013 Engineering and Planning \final report \final Regional Development Study.dou September 2013
The subdivision of the SE service area was based on several factors including:
• Topography /natural features
• Transportation corridors and
• Proposed Land Uses
The "developable area" was determined by subtracting the areas identified in the 2030 Plan as
undevelopable, public, and existing residential from the overall total area. Existing residential
properties were excluded from the calculations since timing for future connection to the
system and /or redevelopment is unknown. Over time these parcels may connect and the
benefit received by these parcels will be addressed by City policy.
The total acreage for land use in the SE service area (for sewer and water) is as follows (Figure 1
and Appendix C):
Total Area
4,600 acres
Minus
Undevelopable 1,094 acres
Public 163 acres
Existing Residential 443 acres
Total Developable
2,900 acres
Transportation utilized a smaller analysis area for reasons discussed in Section 6.
Future updates to this report will be warranted and necessary as the system is built out and the
densities /demands and construction costs change over time with development of the SE area.
T: \2294- Corcoran \10 -Sewer and Water Planning (TIF Districts) \2013 Engineering and Planning \final report \final Regional Development Study.dou
3 -2
September 2013
4.0 Sanitary Sewer
4.1 FLOW GENERATION
The trunk sanitary sewer proposed to serve SE Corcoran into the Elm Creek Interceptor through
Maple Grove is shown as a red boundary on Figure 1. As noted previously, the primary MCES
system connection was planned to be a gravity interceptor at the City border south of Lions'
Park. The connection location was modified in 2011 to the proposed MCES lift station north of
CR 10. The collection system assumed in this report is based on the MCES lift station connection
point. Options to modify the collection system for areas south of Lions' Park are included.
The average wastewater flows generated within each of the sewer subdistricts were based on
the corresponding land use from the 2030 Plan (Appendix A). The estimated average flows (see
summary table on next page) were then multiplied by the developable acreages for each land
use category. The table also incorporates acreages enabling a flow summary for SE Corcoran.
4.2 COST ESTIMATE AND TRUNK CHARGE
The proposed trunk sanitary sewer system is shown in Figure 1. The current plan includes a
total of two City lift stations (City Hall /Downtown LS — node 5E -14; Lennar LS — node 5E -24),
which ultimately connect into the MCES lift station at Node SE -21. The costs for the approved
lift station to service Lennar (at Lions Park) are included in this study.
The total collection system cost estimate was based on linear feet of trunk pipe, estimated
depths (greater depth is a higher cost), and assumed manhole spacing of approximately 300'.
Right of way or easement costs were included for 10% of the length, assuming some trunk line
is out of street ROW. The development of a typical trunk system is within public right of way or
4 -1
T: \2294- Corcoran \10 -Sewer and Water Planning (TIF Districts) \2013 Engineering and Planning \final report \final Regional Development Study.dou September 2013
an easement adjacent to roadways. It is assumed other ROWS and easements will be dedicated
as part of platting processes.
Summary Table of Wastewater Generation per Land Use Category
Landuse in Southeast Corcoran
Unit Rate
(Gallon /Acre /Day)
Southeast
Corcoran
(acres)
Estimated
Wastewater
Flow (MGD)
Ag Preserve
0
135
0.000
Business Park
1,000
0
0.000
Commercial
1,000
71
0.071
Existing Residential
270
443
0.120
Golf Course
50
74
0.004
High Density Residential
2,000
219
0.438
Light Industrial
1,000
79
0.079
Low Density Residential
750
1,796
1.347
Medium Density Residential
1,050
114
0.120
Mixed Residential
1,200
332
0.398
Mixed Use
1,500
152
0.228
Parks/ Open Space
0
63
0.000
Public/ Semi Public
250
26
0.007
Rural /Ag Residential
0
2
0.000
Undevelopable
0
1,094
0.000
Total
4,600
2.81
The cost to construct the trunk sanitary sewer system to serve the developable areas of SE
Corcoran is given in Table 1 (see the Tables section) and is summarized below:
Estimated Cost: $8,900,000
Developable Acres: 2,900
Trunk Charge per acre: $3,075
Unit Price $165 per LF
T: \2294- Corcoran \10 -Sewer and Water Planning (TIF Districts) \2013 Engineering and Planning \final report \final Regional Development Study.docx
4 -2
September 2013
A enick
5.0 Water
5.1 GENERAL
The municipal water system to serve Corcoran consists of the following components:
• Distribution System Trunk system and lateral water mains
• Pressure Booster station to increase system pressures
• Storage Elevated tanks to provide volume for peak demand and fire
protection.
• Supply Wells and cross connection to adjacent cities
• Treatment Iron and manganese removal is a resident expectation
A detailed report of the modeling conducted is included as Appendix D.
The results of these model analyses show that the proposed distribution layout shown in Figure
2 will adequately supply the anticipated population in year 2030 with the following
components;
o A 5.7 MGD water supply (maximum day demand)
• Maple Grove will supply 5 MGD
• Corcoran wells and treatment for 0.7 MGD
o A booster pump station to create a hydraulic grade line to 1,156 feet
0 21,600 LF of 10" pipe
0 39,000 LF of 12" pipe
0 1,500 LF of 16" pipe
0 1,900 LF of 24" pipe
o Two 1.0 million gallon storage tanks
Complete results of all model runs are included under separate cover.
T: \2294- Corcoran \10 -Sewer and Water Planning (TIF Districts) \2013 Engineering and Planning \final report \final Regional Development Study.dou September 2013
Pick
5.2 COST ESTIMATE
The estimated cost to construct the water storage and distribution system, including pipes,
connections, and storage is summarized below. An "ultimate charge" was calculated since the
demand side of the analysis shows 0.7 MGD of wells and treatment will need to be provided to
supplement the 5.0 MGD Maple Grove supply. A detailed breakout of costs is included in Table
2.
Estimated Cost with wells and treatment $12,900,000
Developable Land: 2,900 acres
Ultimate charge per acre (with wells and treatment) $4,450
T: \2294- Corcoran \10 -Sewer and Water Planning (TIF Districts) \2013 Engineering and Planning \final report \final Regional Development Study.docx September 2013
Pick
6.0 Transportation
6.1 CITY STREET SYSTEM
One of the initial engineering efforts for the TIF District was a layout of the City network of
significant streets within developable area. The City system is based off of spacing requirements
for the adjacent County roads of CR 10, CR 110 and CR 116. Within this framework a "grid" of
City streets was overlaid to show the ultimate system. Figure 3 shows the overall proposed
layout. It can be noted that the "City grid" is only in the area east of CR 116, whereas sewer and
water also included areas west of CR 116.
6.2 COST ESTIMATE
The transportation cost estimate involved both roadway construction costs and right of way
(ROW) costs. ROW is a necessary consideration since existing roads will need to be widened
and connection will need to be made through adjacent properties. ROW for new roads that
support adjacent development will be dedicated as part of the platting process.
The total costs for the entire area were calculated for 33,200 lineal feet of street to be
constructed. These are further divided into three areas (see Figure 3). Each area will build
necessary collector streets and street grid to support the guided land use within that area.
Costs per acre for transportation systems have been estimated. Costs will need to be supported
by new development and may be supplemented by county, state, and federal transportation
funds if available and projects are eligible. The cost per lineal foot of $500 was used for the new
construction of the proposed streets on raw land. The proposed street section was determined
by existing City standards.
T: \2294- Corcoran \10 -Sewer and Water Planning (TIF Districts) \2013 Engineering and Planning \final report \final Regional Development Study.dou September 2013
Pick
For the proposed roadways an 80 -foot ROW was assumed. The total estimated ROW required
for all future streets is 34.5 acres. The estimated value per acre of the proposed ROW is
$30,000 for a total cost of $1,035,000.
Overall City Grid System
Improvement
Cost
Additional
ROW Cost
Total Cost
Developable
Acreage
Transportation
Cost
$22,423,500
$1,035,000
$23,458,500
1,018
$23,000
The value above is representative of the overall costs, however transportation costs are more
localized and therefore this value needs to be further divided into subdistricts. The subdistrict
cost for each area shown on Figure 3 can be calculated in further detail on an as- needed basis.
T: \2294- Corcoran \10 -Sewer and Water Planning (TIF Districts) \2013 Engineering and Planning \final report \final Regional Development Study.docx September 2013
Pick
Tables
T: \2294- Corcoran\ 10 -Sewer and Water Planning(TIF Districts) \2013 Engineering and PlanningVinaI report\fina l Regional Development Study.docx September 2013
iWenck
Table 1
Sanitary Sewer
Trunk Cost Estimate
Item
Qty
Unit
Unit Price
Total Price
Lift Station
3
EA
$ 150,000
$ 450,000
6" PVC 0 -12'
730
LF
$ 25.00
$ 18,250
8" PVC 0 -12'
3100
LF
$ 25.00
$ 77,500
8" PVC 12 -20'
1725
LF
$ 30.00
$ 51,750
8" PVC 20'+
2635
LF
$ 100.00
$ 263,500
10" PVC 0 -12'
805
LF
$ 35.00
$ 28,175
10" PVC 12 -20'
2775
LF
$ 40.00
$ 111,000
10" PVC 20'+
6015
LF
$ 100.00
$ 601,500
12" PVC 0 -12'
3250
LF
$ 40.00
$ 130,000
12" PVC 12 -20'
3560
LF
$ 45.00
$ 160,200
12" PVC 20'+
6655
LF
$ 100.00
$ 665,500
15" PVC 12 -20'
2000
LF
$ 65.00
$ 130,000
15" PVC 20'+
4110
LF
$ 100.00
$ 411,000
18" PVC 0 -12'
630
LF
$ 70.00
$ 44,100
18" PVC 12 -20'
4115
LF
$ 75.00
$ 308,625
18" PVC 20'+
2315
LF
$ 100.00
$ 231,500
21" PVC 0 -12'
600
LF
$ 80.00
$ 48,000
21" PVC 12 -20'
3270
LF
$ 85.00
$ 277,950
21" PVC 20'+
3230
LF
$ 100.00
$ 323,000
24" PVC 12 -20'
1100
LF
$ 95.00
$ 104,500
24" PVC 20'+
1020
LF
$ 100.00
$ 102,000
Air Release Manhole
--
LS
--
$ 30,000
4' Dia MH, 8' Deep, Incl casting & rings
220
EA
$ 5,000.00
$ 1,100,000
4' Dia MH, overdepth, Incl casting & rings
2000
LF
$ 150.00
$ 300,000
Improved Pipe Foundation
53640
LF
$ 2.00
$ 107,280
Comp Plan /Easement/Restoration
1
LS
$ 300,000.00
$ 300,000
Rounded Subtotal
+10% contingencies
+25% Engineering, Financial, and Legal
Easements and Legal for non - ROW line
Total
$ 6,375,330
$ 637,533
$ 7,012,863
$ 1,593,833
$ 250,000
$ 8,900,000
T: \2294 - Corcoran \10 -Sewer and Water Planning (TIF Districts) \2013 Engineering and Planning \final report \cost
estimates HSL 090613 /Table 1 sewer costs
Table 2
Watermain
Trunk Cost Estimate
Item
Qty
Unit
Unit Price
Total Price
PVC 10" Watermain
21,600
L. F.
$45
$972,000
PVC 12" Watermain
39,000
L. F.
$55
$2,145,000
PVC 16" Watermain
1,500
L. F.
$75
$112,500
PVC 24" Watermain
1,900
L.F.
$85
$161,500
Water Towers (2, 1 M G D towers)
2,000,000
1 L.S.
I 2$ /gal
$4,000,000
Future Needs
Wells and Treatment, 0.7 MGD @ $4 per gallon $2,800,000
Ultimate Cost
$ 12,900,000
T: \2294 - Corcoran \10 -Sewer and Water Planning (TIF Districts) \2013 Engineering and Planning \final report \cost
estimates HSL 090613 /Table 2 water costs
Rounded Subtotal
$7,400,000
+10% contingencies
$ 740,000
$ 8,140,000
+25% indirects
$ 1,850,000
Easements and Legal for non - ROW line
$ 125,000
Rounded Total
$ 10,100,000
Future Needs
Wells and Treatment, 0.7 MGD @ $4 per gallon $2,800,000
Ultimate Cost
$ 12,900,000
T: \2294 - Corcoran \10 -Sewer and Water Planning (TIF Districts) \2013 Engineering and Planning \final report \cost
estimates HSL 090613 /Table 2 water costs
Table 3
Transportation System Trunk Cost Estimate
Segment
Length
Unit
Unit Cost
Total Price
1
1320
L. F.
$500
$660,000
2
1320
L. F.
$500
$660,000
3
1320
L. F.
$500
$660,000
4
1320
L. F.
$500
$660,000
5
1320
L. F.
$500
$660,000
6
1320
L. F.
$500
$660,000
7
1320
L. F.
$500
$660,000
8
1320
L. F.
$500
$660,000
9
1320
L. F.
$500
$660,000
10a
1115
L. F.
$500
$557,500
10b
205
L. F.
$500
$102,500
11
1450
L. F.
$500
$725,000
12
1060
L. F.
$500
$530,000
13
1320
L. F.
$500
$660,000
14
770
L. F.
$500
$385,000
15
460
L. F.
$500
$230,000
16
1320
L. F.
$500
$660,000
17
3080
L. F.
$500
$1,540,000
18
2640
L. F.
$500
$1,320,000
19
2640
L. F.
$500
$1,320,000
20
2640
L. F.
$500
$1,320,000
21
2640
L. F.
$500
$1,320,000
$16,610,000
+10% contingencies $ 1,661,000
$ 18,271,000
+25% indirects $ 4,152,500
Total $ 22,423,500
T: \2294 - Corcoran \10 -Sewer and Water Planning (TIF Districts) \2013 Engineering and Plan ning \final report \cost estimates HSL 090613 /Table 3
transp. street cost
Figures
T: \2294- Corcoran\ 10 -Sewer and Water Planning(TIF Districts) \2013 Engineering and PlanningVinaI report\fina l Regional Development Study.docx September 2013
iWenck
CITY OF CORCORAN Wenck JUN 2013
Engineers - Scientists 1800 Pioneer Creek Center
Trunk Sewer System Business Professionals Maple Plain, MN 55359 -0429 Figure 1
www.wenck.com 1 -800- 472 -2232
CITY OF CORCORAN Wenck JUN 2013
Engineers - Scientists 1800 Pioneer Creek Center
Trunk Water System Business Professionals Maple Plain, MN 55359 -0429 Figure 2
www.wenck.com 1 -800- 472 -2232
CITY OF CORCORAN Wenck JUN 2013
Engineers - Scientists 1800 Pioneer Creek Center
City Street Subdistrict System Business Professionals Maple Plain, MN 55359 -0429 Figure 3
www.wenck.com 1- 800 - 472 -2232
Appendix A
Trunk Sanitary Sewer Figures and Design Data
(2030 Comprehensive Plan)
T: \2294- Corcoran\ 10 -Sewer and Water Planning(TIF Districts) \2013 Engineering and PlanningVinaI report\fina l Regional Development Study.docx September 2013
1 �
\ I�� � ��, i�j`� ..•.,.11111.,::, `:� .
�� � w 11
�
�1�
��
1
��
� � `°
� '--
•��I►I■ lug. annun0. �■ i —
MEN
■
'•' m mmr�� ��I`p�♦ ���
pn■ i n� ■q��p■ �� ����
1 1 . • -
lira (��
�■�/� 1- .11111111111/
/�i ►11' �� 1111111�11����
.m111111UN
en .011
.
■I
-/+/►�� � �
�`
��� �► u■■II ".-.E.En�•
.....
��• \III , ,����` i:���0�� I
■11
111111 �' � �r �i �•:=
0 Sewer Node
10- Gravity Sewer
-1— MCES Interceptor
Sewer Subdistricts
■
1
,..0111.111..7 • - -.
�.,
�■ /,_
Parcel Base ..
�!
�
.. •;_�
iii i■ �
■
1111:... � ► ;; ;��i�►r
- � ••,11 �:::.',
MAIN
\1
�■
� - � ■���ir�■
' �, =•.,;�
1 111
■ ■ ■�
+ *
,,.I„1 ��
_
,,
MAN
r�.�� _:
X11
■::I�i ii-�ldn
_
-
■
_ -�'_-
Fes;:_..■
.�;..�:.�:
� �
� \� 'r��
��
-;.�ql
All
,,,,,,_-
■
■ ■�� �
■ �_
_
®�I
....., .•- ' .•�• :.••:; �••.: ►.• =
�I ► �� r``11���`�; i�,,� ►��,,-i������ ■
� ♦ `� / ��i ,nom `� , , ,_ /
.111._
�l�;:-
mi•,_,•;
'�-
__
.
. -...
r.�l,,,,
111
�r
, „��--
��� ' ►���
1111
6;Illi�,,;�1
1
�ellll�` ° ■� -- - -, .
If
1
llll
I�..
oil
-
-'n;:■
�I�.
�
� .. �
_
. �°
, ,... . - —:= �%
� III I'
►.!
�
�.�
+'
'`
'■
.'
■11 1 ' �� �
�
- ► ■
�,�s �� = i %fir ►` � l�iii� � ■ 1:
■ _ i
'!
,
� 711__.;111 l: =� "`
..
- ■
t�
VIA � II��� �I�, . �7=
��I��7
� 111 �� � � �� � ■ ■r ■
—• '
■ —.
\►
ailf_ ■L��17 ■ ►ia_=
■��
�
�
�
��i\ �
:
,,.
ing
��1
i � f■ "'� � , I�r�
� iii '�_ _ =o`: `� � •;�•:�
�
-
�. = •.��.. ■ qtr.■
�
►;: %l
�� ►�. ;,��_
.. ■•�
1 II
�■
■�
■ ■��r
..
,..::::...
.... ,. ,
..
1.1.1... .. .
11111 IFEE 111155 11 111 i
Lij
z
IL
LU
LU
0
—A
q
1 2/12/20121 2112/2012
aw L 1
2/1212012 I /121201,
JUBERT
'2013
3/23/2013
■
VIM
z
LLI
ff r1m
I
,--\I i
7/24/2018 7124/2018
1/21121016
[=Mimi IIII
jz�
LAKE •
0 .....
0<110
0
0 HORSESHOE TRIL
MORIN
LAKE
Hk
0
of
1 a
<
2
U-
0
1 IC•• K
: LAKE
I
2Z
GLEASON ROAD
Figure 8
CoCity
of
RCORAN
2030 Future
Land Use Plan
2030 Comprehensive Plan
N
W-� �� E
S
3,000 1,500 0 3,000 Feet
City Limit
Staging Boundaries
Agricultural Reserve (Date of Expiration)
Wetlands
Rural/Ag Residential
Existing Residential
Low Density Residential
Medium Density Residential
Mixed Residential
High Density Residential
Rural Service/Commercial
Commercial
Mixed Use
Business Park
Light Industrial
Public/Semi-Public
Parks/Open Space
Golf Course
Agricultural Preserve (Date of Expiration)
Open Water
*The Future Land Use plan depicts the location and intensity of future
development through a variety of land use types. This plan is intended to
guide future development however the City has discretion to amend
(with Metropolitan Council approval) the plan in response to landowner/
developer requests or response to other system plans.
October 7, 2010
Bonestroo
1:/504/50408144/GIS/ComPlan/Maps/FinaI Maps/2030 flu.mxd
Appendix B
Trunk Water System Figure
(2030 Comprehensive Plan)
T: \2294- Corcoran\ 10 -Sewer and Water Planning(TIF Districts) \2013 Engineering and PlanningVinaI report\fina l Regional Development Study.docx September 2013
1 �
Meadow Creek.
_Tessmer_Rd_
1
1
1
1
1 I I
WOOdtand_Tr--L
1
i
0
J 1
W
LL
z j
W
W
LL
c�
O 1
� 1
1
Salem La'
1
Julie Ann C
1
- j
1
1
- 1
Rebecca -Park Tr
— 1
1 �
1
1
1
I■I
1M■■
■
,te
J I
`m
m
v
3
COUNTY ROAD 117
Sunset
a
c
Rush C`
C T
rE F
.m yr I 1
•m�
EL� ;y 1
FJ� U
O
o
La
Hidden Ponds
e
7
■.■ ■■�n�n�..�n�n�■■�■■�n11IIN �n�n�■■1
Jackie La
j
,dam ■ 1
IAA jCOOK
1
Rus dow La Eo Country Cir E
0
j
M.
� .
•
a.
untry�Rdr � ■
rr_
o
S_tieg.Rd
�.
■
'0
�o
Dassel L•a
St�e9Rv
■
m
Darrel.La
■
ridge Rd
1
■
Hill-s.ide -Dr
■
j .01.st.Aae
■
Hunters Ridge
j
1
■
'�
1
,�mE
........ ■■■■.�,
■
Oswa \a
97th Ave =N
■
, I
G
U
'1■/ 1
L � t
�\
FIEZ
■
kul
IM■ ■■ mom
■
■
i'n -Rd
■
■ c
0
■
■ m
■
■
■
■ `
■
MORIN �L
LAKE O�
{s
,� LL
o
IWO
j
,dam ■ 1
IAA jCOOK
■ LAKE
1
•
01
31
x=
�1
ridge Rd
i�
c
1
■M! I
Figure 20
City RC O RAN
Co
Trunk Water System
2030 Comprehensive Plan
N
W 46I
4\
S
3,000 1,500 0 3,000 Feet
Q Potential Water Tower Locations
A Potential Supply Connections with Neighboring Communities
ENE, Future Trunk Watermain
Future Well Exploration Areas
2030 Service Boundary
City Limit
Open Water
Wetlands
October 7, 2009
Bonestroo
I:/ 504 / 50408144 /GIS /ComPlan /Maps /Final Maps /trunk water system.mxd
Appendix C
Subdistrict Areas for Sewer and Water and
Transportation
(From 2030 Comprehensive Plan)
T: \2294- Corcoran \10 -Sewer and Water Planning (TIF Districts) \2013 Engineering and Planning \final report \final Regional Development Study.docx September 2013
%r �
Table C -1
Subdistrict Areas for Sewer and Water (from 2030 Comprehensive Plan)
Sewer Sub district ID
Developable
Total
Public
Existing
Residential
Undevelopable
(acres)
(acres)
(acres)
(acres)
(acres)
SE -A
0
44
0
18
26
SE -B
28
60
0
0
32
SE -C
79
80
0
0
1
SE -D
115
182
0
21
46
SE -E
0
67
4
52
11
SE -F
12
75
44
0
19
SE -G
0
25
20
0
5
SE -H
108
121
0
0
13
SE -1
20
21
0
0
1
SE -J
98
123
0
0
25
SE -K
35
42
0
0
7
SE -L
84
97
2
0
11
SE -M
0
40
0
8
32
SE -N
45
119
74
0
0
SE-0
168
205
0
0
37
SE -P
68
74
0
0
6
SE -Q
57
90
19
0
14
SE -R
29
35
0
0
6
SE -S
18
32
0
0
14
SE -T
139
163
0
0
24
SE -U
101
125
0
0
24
SE -V
0
63
0
41
22
SE -W
38
52
0
0
14
SE -X
43
92
0
36
13
SE -Y
178
202
0
0
24
SE -Z
49
75
0
0
26
SE -AA
7
120
0
74
39
SE -AB
118
192
0
0
74
SE -AC
0
58
0
32
26
SE -AD
34
118
0
59
25
SE -AE
138
153
0
0
15
SE -AJ
112
284
0
50
122
SE -AK
168
250
0
0
82
SE -AM
116
129
0
0
13
SE -AO
159
191
0
0
32
SE -AP
72
79
0
0
7
SE -AQ
75
80
0
0
5
SE -AR
81
116
0
0
35
SE -AS
58
77
0
0
19
SE -AT
95
204
0
0
109
SE -AU
76
123
0
33
14
SE -AV
79
122
0
19
24
TOTAL
2900
4600
163
443
1094
T: \2294 - Corcoran \10 -Sewer and Water Planning (TIF Districts) \2013 Engineering and Planning \final report\Appendix C \Ultimate System Areas
Table C -1 water & sewer SE area
Table C -2
Subdistrict Areas for Transportation (from 2030 Comprehensive Plan)
Sewer Sub district ID
Developable
Total
Public
Existing
Residential
Undevelopable
(acres)
(acres)
(acres)
(acres)
(acres)
SE -AA
7
120
0
74
39
SE -AB
118
192
0
0
74
SE -AC
0
58
0
32
26
SE -AD
34
118
0
59
25
SE -AE
138
153
0
0
15
SE -Y
178
202
0
0
24
SE -Z
49
75
0
0
26
SE -S
18
32
0
0
14
SE -T
139
163
0
0
24
SE -J
98
123
0
0
25
SE -K
35
42
0
0
7
SE -L
84
97
2
0
11
SE -M
0
40
0
8
32
SE -N
45
119
74
0
0
SE -C (partial)
37
37
0
0
0
SE -X (partial)
38
51
0
0
13
TOTAL
1018
1622
76
173
355
T: \2294- Corcoran \10 -Sewer and Water Planning JIF Districts) \2013 Engineering and Planning \final report\Appendix C \Ultimate System Areas
Table C -2 trans SE area
Appendix D
Distribution Model
T: \2294- Corcoran\ 10 -Sewer and Water Planning(TIF Districts) \2013 Engineering and PlanningVinaI report\fina l Regional Development Study.docx September 2013
iWenck
DISTRIBUTION MODEL
To estimate the requirements of a distribution system for the southeast portion of Corcoran, the water
distribution modeling software program WaterCAD was used. This program was used to evaluate
adequate pipe line sizes, tank sizes, pump station requirements and provide data to adequately supply
water for anticipated population in year 2030. The analyses also evaluate the system's adequacy for
supplying fire flows and model different flow regimes to mimic high demand periods and days.
Water Demand
To develop water use demands to model, the study area was divided into 10 individual areas. Within
each of the 10 areas, different land use types were assumed within each area. Each different land use
type was assigned a water demand factor. The water demand within each area was determined by
multiplying the acreage of each different land use type by a water demand factor per acre of land. All of
the different land use water demands were calculated in each of the 10 areas. The water demands
within each area were summed and used to determine the demand for an individual node within the
computer model. Table 1 shows each land use type and the water demand factor for each land use type
for both the average day demand (ADD) and the maximum day demand (MDD). Table 2 shows the water
demand calculated for each node in the computer model.
Table 1— Water Demand Factor for Land Use Type
Land Use
ADD Demand
gpm /Acre
MDD Demand
gpm /Acre
Undevelopable
0
0
Rural Res.
0.35
1.04
Ag Preserve
0
0
Existing Res
0.25
0.75
Low Density Res
0.35
1.04
Med Density Res
0.61
1.7
High Density Res
1.09
2.95
Mixed Residential
0.45
1.3
Light Industrial
1.04
1.56
Business Park
1.04
1.56
Commercial
1.04
1.56
Mixed Use
0.55
1.37
Public /Semi Public
0.35
0.69
Parkes /Open Space
0.07
0.21
Golf Course
0.07
0.21
T: \2294 - Corcoran \10 -Sewer and Water Planning (TIF Districts) \2013 Engineering and PlanningAnal report\Appendix D \Water Text from Brandon Revised.docx
Table 2 — Water Demand for Junction Nodes
Demand Node
Max Day
Demand (gpm)
Max Day
Demand (MGD)
Node 5
558
0.80
Node 6
382
0.55
Node 7
425
0.61
Node 8
229
0.33
Node 9
285
0.41
Node 10
249
0.36
Node 12
579
0.83
Node 14
359
0.52
Node 15
523
0.75
Node 16
364
0.52
Total
3952
5.69
A properly design water distribution system can adequately supply water equal to the maximum daily
water demand (MDD) without the use of stored water. From the calculations described above, it was
estimated that Corcoran will need to provide a flow of 3,952 gallons per minute or 5.69 MGD before
using any stored water.
Pipe Size
After the demand is calculated, the model is used to determine adequate pipe line sizes. For the
purposes of this study, a trunk water main system layout was established. This layout was used to
determine the pipe lengths and determine where demand junctions would be located to supply water to
each of the 10 demand areas. This layout was then modeled to estimate the amount of flow in each of
the pipes under different flow regimes. When modeling the distribution system, the model predicts the
amount of flow, flow velocity, headloss and several other hydraulic calculations based on pipe diameter,
length and type of the pipelines. Typically, pipe sizes are assigned to limit the velocity through each pipe
to a maximum velocity of 5 feet per second. This velocity is a compromise of practicality and hydraulic
conditions. In general, the 5 feet per second velocity limit help maintain acceptable head loss levels as
well as minimize water hammer concerns within the pipe network without oversizing pipe diameters.
To determine the pipe sizes for this system, the velocities within the pipe segments were kept below the
5 feet per second limit during max day demand and fire flow conditions.
Pump Requirements
A pump system is required to boost the water pressure provided by the Maple Grove to adequately
supply Corcoran. This model was not used to design a pump station, but rather determine the pressure
boost required to provide adequate water pressures to the Corcoran system.
Fire Flow
Fire flow demands were assumed to be 1,500 gpm for every junction in the system. A model analysis
was set up to predict the effects of a 1,500 gpm fire at every junction without negative impacts on the
T: \2294 - Corcoran \10 -Sewer and Water Planning (TIF Districts) \2013 Engineering and PlanningAnal report\Appendix D \Water Text from Brandon Revised.docx
system. One of the major potential impacts would be very low or negative hydraulic pressures within
the system, leaving areas without water or possibly damaging pipes because of negative pressures.
Certain parameters were set up in the model to determine the amount of fire flows available without
negatively affecting the system. One such parameter assumed for the model was that a fire flow
condition would not produce a pressure of 20 psi or less at any location within the system. The model
will report the amount of flow available for fire protection while operating within the parameters set for
the system. This result will estimate the maximum fire flow available at each junction.
Storage
The model was also used the estimate the amount of storage, or tank sizes required for the system. As
stated earlier, the system's supply should equal the average flow during the maximum water use
demand for a single day. During the maximum day, flow fluctuates over the 24 hour period of the day as
water demands increase or decrease throughout the day. The model was developed to mimic these
fluctuations which at times require more flow than the average maximum day demand and at other
times less flow. During times when the demand exceeds the average demand, additional flow is
provided from water stored in tanks and when more water available from the main supply, the tank fills.
The models analyses help determine the amount of storage needed to overcome these fluctuations and
predicts water level fluctuations during the day.
Two tanks were analyzed in the system. Properly sized, the tanks should cycle in volume throughout the
day, but should return to full at the end of the simulated day. The tanks also help insure that a steady
flow is supplied during the day from the supply source, minimizing pump cycling.
Tanks typically are used for three purposes; equalization (described above), fire flow and emergency
flow. Recommendations published in "Distribution Network Analysis for Water Utilities" (American
Water Works Manual of Practice M32) estimate that the equalization storage volume is approximately
half the tanks capacity and the remaining half is used for fire flow and emergency storage.
Pressures
The distribution network developed for the model must also provide adequate pressures to all areas.
For this network, it was assumed that the minimum pressure at any location within the system shall be
no lower than 50 psi. This pressure criterion defines what elevation the hydraulic grade line (HGL) must
be within the system. To maintain the proper HGL, a pump station is required to boost pressure and
increase the HGL from water delivered by neighboring communities. Tank levels and elevations are also
defined by the required HGL.
Results
Three scenarios were developed within the model. The first scenario was developed to mimic the
average maximum day water demands for the system. The results of this scenario were used to develop
the proper pipe sizes and to determine the pumping requirements to provide adequate pressures at
T: \2294 - Corcoran \10 -Sewer and Water Planning (TIF Districts) \2013 Engineering and PlanningAnal report\Appendix D \Water Text from Brandon Revised.docx
every location within the system. Table 3 shows the resulting flow and velocity in each of the pipes
within the network.
Table 3 — Pipe Length, Diameter, Flow and Velocity
Pipe Label
Length (ft)
Diameter (in)
Flow (gpm)
Velocity (ft /s)
P -C2
1862
24
1328
0.94
P -C3
6364
12
1328
3.77
P -C4
3488
12
819
2.32
P -05
3776
10
261
1.07
P -C6
2124
10
175
0.72
P -C7
2572
10
-250
1.02
P -C8
6479
10
-197
0.8
P -C9
5152
12
-482
1.37
P -C10
5363
12
-511
1.45
P -C11
1184
12
1006
2.85
P -C12
273
12
-509
1.44
P -C13
1273
12
-509
1.44
P -C14
2006
12
937
2.66
P -C15
2914
10
282
1.15
P -C16
3723
10
296
1.21
P -C17
1439
16
2040
3.25
P -C18
4061
12
1517
4.3
P -C19
6207
8
480
3.07
P -C20
1010
12
117
0.33
P -C21
999
12
117
0.33
P -C22
527
12
117
0.33
P -C23
1745
12
220
0.63
It was determined that the pipe sizes modeled were adequately sized such that no velocity exceeds 5
feet per second. Further analysis in additional scenarios indicates that the pipe sizes shown above are
capable of providing all modeled flow regimes while maintaining the velocity limits. Complete model
results for this scenario are shown in Appendix D -1.
The second scenario modeled was an extended period simulation (EPS) analysis. This scenario mimics
the different flow demand fluctuations during the maximum day. A diurnal curve was developed that
generates multipliers for each hour of a day, both higher and lower than the average maximum day
demand. The results of this analysis were used to determine the amount of equalization storage
required to supply the water use demands. The model predicts the tank levels and storage volumes at
each hour of the analysis and insures that the tank returns to full capacity at the end of the simulated
day. Figure 1 displays the diurnal curve and multipliers developed for the EPS analysis. Figure 2 display a
graph of percent full of Tanks T -1 and T -2 during the 24 -hour EPS simulation.
T: \2294 - Corcoran \10 -Sewer and Water Planning (TIF Districts) \2013 Engineering and Planning \final report \Appendix D \Water Text from Brandon Revised.docx
2.5
2
0
Y
U 1.5
LL
_
f0 1
C
d
0
0.5
0
Diurnal Curve
0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24
Time - Hours
Figure 1— Diurnal Curve Demand Factors
100
90
80
0
U-
4- 70
60
u
i
a 50
40
0
J
�e 30
m
20
10
0
Tank Levels
0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24
Time - Hours
Figure 2 — Tank Levels
T -1
T -2
The results of this analysis determined that 2 million gallons of storage are required for the proposed
system. Two tanks, each with a storage capacity of 1 million gallons were modeled. The top elevation of
each tank was set to equal the HGL needed to provide adequate pressures. This equated to a top of tank
elevation of 1,156 feet. As depicted in Figure 2, the tank levels drop to approximately 50% of the storage
T: \2294- Corcoran \10 -Sewer and Water Planning (TIF Districts) \2013 Engineering and Planning \final report\Appendix D \Water Text from Brandon Revised.docx
volume forming the EPS analysis and return to full at the end of the analysis. This leaves approximately
50% of the total storage volume for fire flow and emergency storage as recommended. Complete model
results for this scenario are shown in Appendix D -2.
The final scenario was the fire flow analysis. To determine if the system could supply adequate fire flow,
the model stipulates that certain criteria be met during the simulation. Two of the criteria assumed for
this model were that a minimum fire flow of 1500 gpm was required at each junction and that pressures
within the system during the fire were at least 20 psi. The model results also determine the maximum
fire flows available at each junction to a point where somewhere in the system the minimum pressure
drop to the 20 psi threshold. It was also assumed that the fire flow would occur at a time when the tanks
were at the lowest level depicted during the EPS modeling scenario. Table 4 displays the fire flow results
for each junction within the system.
Table 4 - Fire Flow Results
Junction
Label
Fire Flow
(Needed)
(gpm)
Fire Flow
(Available)
(gpm)
Pressure
(Residual
Lower
Limit) (psi)
Pressure
(Calculated
Residual)
(psi)
Pressure
(Calculated
Zone Lower
Limit) (psi)
Junction w/
Minimum
Pressure (Zone)
J -C3
1500
3500
20
79.8
49.8
J -C19
J -C4
1500
3500
20
62.6
50.2
J -C19
J -05
1500
3500
20
46.5
50.2
J -C19
J -C6
1 1500
3500
20
42.3
45.4
J -C7
J -C7
1500
3500
20
27.9
39.5
J -C8
J -C8
1500
3500
20
29.8
46.6
J -C7
J -C9
1500
3500
20
24.5
49.5
J -C19
J -C10
1500
3500
20
47.8
49
J -C19
J -C11
1500
3500
20
51.1
49.9
J -C19
J -C12
1500
3500
20
63.5
50.2
J -C19
J -C13
1500
3500
20
57.1
50.3
J -C19
J -C14
1500
3500
20
52.7
46.3
J -C8
J -C15
1500
3500
20
54.9
49.8
J -C19
J -C16
1500
3500
20
36.4
46
J -C17
J -C17
1500
3500
20
45.1
44.4
J -C16
J -C18
1500
3500
20
51.1
47.7
J -C19
J -C19
1500
3500
20
47.6
56.3
J -C10
The results of this scenario indicate that the modeled system can adequately supply the minimum
required fire flow and in all case can supply a fire flow of at least 3,500 gpm everywhere in the system.
Complete model results for this scenario are under separate cover.
TA2294- Corcoran \10 -Sewer and Water Planning (TIF Districts) \2013 Engineering and Planning \final report\Appendix D \Water Text from Brandon Revised.docx
The results of these model analyses show that the proposed distribution layout will adequately supply
the anticipated population in year 2030 with the following components:
o A 5.69 MGD water supply
o A pump station capable of boosting the system's hydraulic grade line to 1,156 feet
o 6,500 LF of 8" pipe
o 22,000 LF of 10" pipe
o 34,000 LF of 12" pipe
o 1,500 LF of 16" pipe
o Two 1.0 million gallon storage tanks
TA2294- Corcoran \10 -Sewer and Water Planning (TIF Districts) \2013 Engineering and PlanningAnal report\Appendix D \Water Text from Brandon Revised.docx
STAFF REPORT
Document No. 11 c.
Council Meeting:
October 10, 2013
Prepared By:
Brad Martens
Topic:
2014 Fee Schedule
Action Required:
Direction
Summary:
Each year the City approves a Fee Schedule outlining charges for certain items.
Attached to this report is a draft Fee Schedule for 2014. Staff requests the City Council
review the draft and provide any comments on specific areas staff should look into. The
draft 2014 Fee Schedule has been reviewed by City Staff.
Financial /Budget:
Any changes made to the Fee Schedule will directly affect the proposed 2014 budget.
Options:
1. Comment on the draft 2014 Fee Schedule
Recommendation:
N/A
Council Action:
Comment on the draft 2014 Fee Schedule
Attachments:
1. Draft 2014 Fee Schedule
CITY OF CORCORAN 2014 FEE SCHEDULE FEE
12c.
ADMINISTRATIVE FEE SCHEDULE
DRAFT
G/L
Records & Service for City Document (Includes Tax)
100 - 41900 -34000
Address List
30.00
100- 41900 -34000
Resident Address List Labels
60.00
100- 41900 -34107
Assessment Search from County
25.00
100 - 41900 -34000
CD -R /Thumb Drive (Any documents to be downloaded)
30.00
100 - 41900 -34000
Fax
0.50
100 - 41900 -36210
Interest charge on 30 day past due Escrow accounts
10%
100 - 41900 -34105
Notary Fee - per document
1.00
Code Books
100 - 41900 -34105
Code Book (Codes /Zoning /Subd) Binder
65.00
100 - 41900 -34105
Municipal Code Only
35.00
100 - 41900 -34105
Subdivision Code Only
35.00
100 - 41900 -34105
Zoning Code Only
35.00
Copies
100 - 41900 -34105
Copies BW up to 8 1/2x14 pp
0.25
100 - 41900 -34105
Copies oversize per page
0.55
100 - 41900 -34105
Copies Color up to 8 1/2x14 pp
1.00
100 - 41900 -34105
Copies Color oversize
1.30
100 - 41900 -34105
Surveys
3.25
100 - 41900 -34105
Surveys Requested by property owner
1.00
Labor /Staff Research
100 - 41900 -36200
Normal Business Hrs (1 hr min.) per hour
65.00
100 - 41900 -36200
After Hours (1 hr minimum) per hour
100.00
Late Fees / Penalties
100 - 41941 -36200
Returned Check Fee
38.00
100 - 41941 -36200
Late Fee Charge - Over 30 days
1.5% / mo
100 - 42400 -36200
Permit Cancellation Fee
25.00
Maps
100 - 41900 -34105
8 1/2 "x11" (Color)
3.00
100 - 41900 -34105
8 1/2 "x11" (Color Laminated)
5.00
100 - 41900 -34105
11 "x17" (Color)
5.50
100 - 41900 -34105
11 "x17" (Color Laminated)
15.00
100 - 41900 -34105
22 "x34" (Blueline)
6.50
100 - 41900 -34105
22 "x34" (Blueline Laminated)
23.00
100- 41900 -34105
22 "x34" (Color)
11.00
100 -41900 -34105
22 "x34" (Color Laminated)
40.00
100 - 41900 -34105
36 "x42" (Color)
23.00
100 -41900 -34105
36 "x42" (Color Laminated)
60.00
100 - 41900 -34105
Topos - Per Acre
16.00
100 - 41900 -34105
Topos - Per Sheet
5,150.00
100 - 41900 -34105
Topos - Non -Legal Copy
Laminated Maps must be special ordered
Newsletter Advertising /Incl. print & mailing to 1900 Residents (color)
100 - 41900 -36230
Advert. Newsletter Full page
400.00
100 - 41900 -36230
Advert. Newsletter 1/2 page
250.00
100 - 41900 -36230
Advert. Newsletter 1/4 page or Business card size
75.00
100 - 41900 -36230
Insert flyer for mailing supplied by customer
200.00
Recycling Fee
100 - 43232 -34400
Recycling Fee (Annual) - Newly Constructed Homes are pro -rated
37.80
Provider cost
100 - 43232 -34400
Delinquent Charge
10.00
CITY OF CORCORAN 2014 FEE SCHEDULE
FEE
12c.
COMMUNITY FACILITY FEE SHEDULE
Group 1 Local Non Profit Groups: NW Area Jaycees, Lions, Pioneer
Society, Seniors, Athletic Assoc, NW Trails
N/C
Group 2 General Public Non - Profit Groups
15% discount
Group 3 Corcoran Residents
10% discount
Civic Center Rental Fee - PER DAY
100 - 41941 -34101
Sunday - Thursday
150.00
100 - 41941 -34101
Friday and Saturday
350.00
Return to 2012 rate
General Public Non - Profit Groups - Per Day
100 - 41941 -34101
If Contract 6 + time per year
80.00
Return to 2012 rate
Memorial Garden included with Civic Center Rental
With Civic Center rental
N/C
Civic Center / Memorial Garden Damage Deposit
100 - 41941 -34101
Damage Deposit (required on all rentals)
350.00
Deposit required on all rentals
100 - 42100 -34201
Police Security serving alcohol (per hr no discount applies)*
65.00
100 - 42100 -34201
Police Security serving alcohol (holiday rate per hr no discount applies)*
85.00
201 - 42100 -34201
Reserve Officer Event Security (per hr no discount applies)*
20.00
Must contact Police for details and contract
100 - 41941 -34101
Meeting / Conference Room 10 -15 people
75.00
Staff recommendation
Additional Rental Equipment - Per Day
Podium
N/C
AV Equipment Rental
100 - 41941 -34101
Microphone
10.00
Staff recommendation
100- 41941 -34101
Projector or DVD Player
75.00
City Park - Picnic Facility
100 - 45200 -34101
Rental Fee
80.00
Sales tax
100 - 45200 -34101
Damage Deposit
100.00
100 - 45200 -34101
Soccer /Football /Baseball - per field (6 hour usage)
27.00
Sales tax
100 - 45200 -34101
Lights (Lions field only) - Additional per game
27.00
Sales tax
100 - 45200 -34101
Tennis Courts - All courts 4 hour usage
27.00
Sales tax
Fields /Tennis Courts Damage Deposit (per season, all groups)
350.00
Engraved Memorial Bricks (tax included)
415 - 45200 -36230
4 x 8 Engraved Brick
50.00
415 - 45200 -36230
12 x 12 Engraved Brick
100.00
415 - 45200 -36230
Engraved Stone 3 lines of text 15 characters per line
Varies*
415 - 45200 -36230
48" Maintenance Free Bench
Varies*
415 - 45200 -36230
Concrete Bench - 22 Characters
Varies*
415 - 45200 -36230
Granite Bench
Varies*
*Product and prices subject to change with vendors
LICENSE & MISC PERMITS
Liquor /Tobacco License
100 - 41900 -32110
Temporary 3.2 Malt Liquor License - Per Daily Event
10.00
100 - 41900 -32110
Temporary 3.2 Malt Liquor License - Annual Max
100.00
100 - 41900 -32110
On Sale 3.2 Malt Liquor
100.00
100 - 41900 -32110
Off Sale 3.2 Malt Liquor
15.00
100 - 41600 -32110
Investigation (New /Transfer Lic.)
100.00
100 - 41900 -32110
On Sale Intoxicating Liquor
4,000.00
100-41900-32110
Off Sale Intoxicating Liquor (Fee limited by State Law)
150.00
100 - 41900 -32110
Sunday Sale Intoxicating Liquor (Fee limited by State Law)
200.00
100 - 42100 -34202
Investigation Fee (New /Transfer Lic.)
300.00
100 - 41900 -32110
2:00 am Closing
100.00
100 - 41900 -32110
Tobacco License
150.00
100 - 45200 -36200
Fireworks Permit -Per Event
25.00
100 - 41900 -34103
Hobby Kennel - Annual Fee
75.00
Commercial Kennel - See Home Occupation Code
Burning Permit
100 - 42100 -34200
1
IValid for 10 Days
10.00
100 - 42100 -34200
1
IValid for 120 Days
50.00
CITY OF CORCORAN 2014 FEE SCHEDULE
FEE
12c.
Burning Not Allowed in Commercial Area
Driveway Permit
100 - 43100 -34300
Driveway Permit (Culvert is the responsibility of the property owner)
100.00
Grading & Land Reclamation
100 - 43100 -34300
Under 300 Cubic Yards
35.00
100 - 43100 -34300
Over 300 Cubic Yards - residential
300.00
100- 43100 -34300
Per acre security fee
250.00
One Acre Minimum (No security fee for under 300 Cubic Yads required)
In the event there are critical conditions or concerns with the area to be graded or reclaimed, the City Engineer or other
designated City Staff shall determined an amount to be secured to assure the completion of the project. In the event there
are unique circumstances to the site additional fees may be imposed to cover additional staff time necessary to process
the permit.
Overweight Vehicle
Agriculture
N/C
100 -43100 -34300
Commercial Tow Truck
750.00
100 - 43100 -34300
Daily Permit
100.00
100 - 43100 -34300
Seasonal - Emergency (Septic Liquid Propane & Simular)
N/C
Resident - To and From
N/C
100 - 43100 -34300
Seasonal - Home Delivery
250.00
100 - 43100 -34300
No Permit - Double Fee
Max $250.00
All Charges are Per Truck - Permits are Restricted
Sign Permit
100 - 41900 -36200
No Planning Comm Review - Temporary
95.00
100 - 41900 -36200
No Planning Comm Review - Permanent
150.00
100 -41900 -36200
Wetland Buffer Sign (per sign - requires site inspection)
20.00
100 - 41900 -36200
Planning Commission Review (Admin /Escrow)
150.00/500.00
Utility Permit
100 - 43100 -34300
IE:Comcast, Century Link, CenterPoint Energy, Wright- Hennepin, etc
75.00
PUBLIC SAFETY FEE SCHEDULE
G/L
Police Reports
100 - 42100 -34202
Police Reports - Base Charge
7.00
100 - 42100 -34202
Police Reports - Surcharge (Per Page)
0.25
100 - 42100 -34202
Audio /Video on CD /USB Thumbdrive
25.00
Finger Printing
Resident - Child
N/C
100 - 42100 -34202
Non - Resident - Child
10.00
Resident - Adult
N/C
100- 42100 -34202
Non - Resident - Adult
15.00
Additional Cards - Resident
N/C
100 - 42100 -34202
Additional Cards - Non - Resident
5.00
False Alarm Fire Emergency
100 - 42100 -35101
2 -3 In any 12 -month period ( Each)
75.00
100 - 42100 -35101
4+ In any 12 -month period (Each)
150.00
False Alarm Police
1 -3 In any 12 -month period
N/C
100 - 42100 -35101
4+ In any 12 -month period
100.00
Firearm Permits
100 - 42100 -34200
High Powered Discharge of Fire Arm - Resident **
15.00
100 - 42100 -34200
High Powered Discharge of Fire Arm - Non - Resident **
20.00
100 - 42100 -34200
Permit to Purchase /Transfer
N/C
100 - 42100 -34200
Range contract per day (law enforcement agencies only)
50.00
100 - 42100 -34200
Command Post per day
50.00
Staff recommendation
Vehicle Impound
100 - 42100 -34202
Vehicle Impound Release
10.00
100 - 42100 -34202
Storage Fee Weekly
75.00
Animal Impound
100 - 42100 -35101
1 st Offense
50.00
100 - 42100 -35101
2nd Offense
150.00
CITY OF CORCORAN 2014 FEE SCHEDULE
FEE
12c.
100 - 42100 -35101
No Kennel License
50.00
Event Security Rates
100- 42100 -34201
Officer - per hour
65.00
100 - 42100 -34201
Officer - per hour Holiday rate
85.00
201 - 42100 -34201
Reserve Officer - per hour
20.00
*Fee Set By State / - Restricted
PUBLIC WORKS FEE SCHEDULE
G/L
Equipment Usage Per Hour (5 day work week per 40 Hour)
100 - 43100 -36200
Tractor /Backhoe
50.00
100 - 43100 -36200
Dump Truck
65.00
100 - 43100 -36200
Front End Wheel Loader
40.00
100 - 43100 -36200
Road Grader
80.00
100 - 43100 -36200
Skid Loader
40.00
100 - 43100 -36200
Wood Chipper
40.00
Labor
100- 43100 -36200
Per Hour
65.00
Staff recommendation
Lawn Mowing - Property Cleanup
100 - 43100 -36200
Mowing 1 acre & under
269.00
Sales tax
100 - 43100 -36200
Mowing over 1 acre - $250 + additional hourly rate
91.50
sales tax
100 - 43100 -36200
ITree and weed removal, city cost + $75.00 Admin costs
100 - 43100 -36200
Rubbish removal, city cost + $75.00 Admin costs
Storm Water
Basin Connection
Cost
Swing Away Mail Box Arms (Sales Tax included)
100 - 41941 -36200
Post only (mailbox not included)
65.00
100 - 41941 -36200
Post and Installation (mailbox not included)
150.00
Street Department Fees
100 - 43100 -36200
Street Sign Install Labor (Per hour)
75.00
100 - 43100 -34301
Dust Control Assessment)
Established Annually
100 - 43100 -34301
Dust Control (Voluntary) 300' min.
Established Annually
100 - 43100 -36200
Culvert priced per foot ( +5% admin handling)
Based on bid
PLANNING DEVELOPMENT & ZONING FEE SCHEDULE
Land Use Permit /Application Type
Non - Refundable
Application Fee
Escrow
Agriculture Preserve Application - Placement (fee limited by state)
50.00
$0
Agriculture Preserve Application - Removal (fee limited by state)
50.00
$0
Administrative Permit
80.00
$600
Certificate of Compliance
80.00
$0
Comprehensive Plan Amendment
1,000.00
$2,200
Conditional Use Permit (CUP)
550.00
$2,000
Conditional Use Permit (CUP) Amendment
180.00
$600
Environmental Review
500.00
$5,000
Interim Use Permit
500.00
$2,000
Final Plat - Base Fee Regular / OSP
575.00
$5,000
Final Plat - Per Lot Regular /OSP
50.00
N/C
Park Dedication Fees (Subdivision Ordinance)
See Section 955
Maximum Fee per residential unit inside the MUSA
4,000.00
Maximum Fee per residential unit outside the MUSA
3,000.00
Preliminary Plat - Base Regular - OSP
600.00
$5,000
Preliminary Plat - Per Lot Regular / OSP
50.00
N/C
PUD - Preliminary Development Plan
575.00
$5,000
PUD - Final Development Plan
500.00
$5,000
PUD - Sketch Plat /Plan Review
450.00
$2,000
Rezoning
575.00
$2,000
Sketch Plat /Plan Review - Regular / OSP
450.00
$1,750
Site Plan
425.00
$1,500
[ 1 ] The application fee includes administrative costs which are necessary to process the application, including but not limited to the preparation of the legal
notice, publication of legal notice, postage, coordination and copying of agenda material and other items relative to the specific application.
Payment of all application fees will be required whether the application is granted or denied.
[2] The escrow fee will include all charges for staff time by the Planning Consultant, City Engineer, City Attorney and /or other
consultant as needed to process the application.
Payment of all fees charged against escrow account will be required whether the application is granted or denied.
CITY OF CORCORAN 2014 FEE SCHEDULE
FEE
12c.
Minor Site Plan Amendment
180.00
$600
Topography Exemption, Wetland Waiver, Electronic File Waiver
180.00
$600
Vacation
350.00
$1,000
Variance
550.00
$2,000
Zoning /Subdivision Code Amendment
700.00
$2,000
Meetings w/ City Planner or City Engineer on projects not yet submitted to City - First meeting (up to 1 hour)
no cost. Additional time requires an escrow to be determined by the City Administrator with a minimum of
$500.00
[ 1 ] The application fee includes administrative costs which are necessary to process the application, including but not limited to the preparation of the legal
notice, publication of legal notice, postage, coordination and copying of agenda material and other items relative to the specific application.
Payment of all application fees will be required whether the application is granted or denied.
[2] The escrow fee will include all charges for staff time by the Planning Consultant, City Engineer, City Attorney and /or other
consultant as needed to process the application.
Payment of all fees charged against escrow account will be required whether the application is granted or denied.
2014 CITY OF CORCORAN BUILDING PERMIT AND RELATED FEES SCHEDULE
BUILDING PERMIT FEE - Fee is 100% of the adopted fee schedule below, plus State surcharge and
applicable reviews listed below.
TOTAL VALUATIONS BUILDING PERMIT FEE SCHEDULE
(Residential & Commercial)
$1.00 to $500.00
$35.00
$501.00 to $2,000.00
$35.00 for the first $500.00 plus $3.05 for each
$1,000,001 to $2,000,000
additional $100.00 or fraction thereof, to and
$2,000.001 to $3,000,000
including $2,000.00.
$2,001.00 to $25,000.00
$80.75 for the first $2,000.00 plus $14.00 each
$4,000,001 to $5,000,000
additional $1,000.00 or fraction thereof, to and
Greater than $5,000,000
including $25,000.00.
$25,001.00 to $50,000.00
$402.75 for the first $25,000.00 plus $10.10 for
each additional $1,000.00 or fraction thereof, to
and including $50,000.00.
$50,001.00 to $100,000.00
$655.25 for the first $50,000.00 plus $7.00 for
each additional $1,000.00 or fraction thereof, to
and including $100,000.00.
$100,001.00 to $500,000.00
$1005.25 for the first $100,000.00 plus $5.60 for
each additional $1,000.00 or fraction thereof, to
and including $500,000.00.
$500,001.00 to $1,000,000.00
$3245.25 for the first $500,000.00 plus $4.75 for
each additional $1,000.00 or fraction thereof, to
and including $1,000,000.00.
$1,000,001.00 and up
$5620.25 for the first $1,000,000.00 plus $3.65
for each additional $1,000.00 or fraction thereof
PLAN REVIEW FEE: 65% of the Building Permit Fee calculated from the above schedule.
REPETITIVE PLAN REVIEW FEE: 25% of the Building Permit Fee calculated from the above schedule
PLAN REVIEW FEE IS NON - REFUNDABLE
STATE SURCHARGE: Based on the table below. For valuation use the fees listed above.
BUILDING VALUATION
STATE SURCHARGE*
One Million or less
.0005 x valuation with minimum of $5.00 for Flat
Rate Permits [up to $10,010 valuation]
$1,000,001 to $2,000,000
$500 + .004 x Value - $1,000,000
$2,000.001 to $3,000,000
$900 + .003 x (Value - $2,000,000)
$3,000,001 to $4,000,000
$1200 + .002 x Value - $3,000,000
$4,000,001 to $5,000,000
$1400 +.001 x Value - $4,000,000
Greater than $5,000,000
$1500 + .00005 x Value - $5,000,000
SEC FEE: .0005 x permit valuation for all Building Permits except Re -Roof, Re -side, Re- Window, Decks &
Interior Remodels. Minimum $150.00 New Home or Commercial Construction, Minimum $50.00 on any
other non - exempt construction
ZONING AND SET BACK REVIEW: $25.00 for permits requiring review, $75.00 for New Construction
plus any costs for City Planner to review. Agricultural Structure requires a Certificate of Compliance.
OVER THE COUNTER PERMITS
Re -Roof, Re -side and Windows
$90.00 each + State Surcharge Fee $5.00
General Plumbing (Residential)
$50.00 + additional $5.00 per fixture over 11 +
State Surcharge Fee $5.00
Water Heaters / Water Softeners (change out
Water Heater $20 per unit + State Surcharge Fee
only)
($5.00)
Water Softener $15.00 per unit + State Surcharge
2014 CITY OF CORCORAN BUILDING PERMIT AND RELATED FEES SCHEDULE
State Surcharge fee is subject to State change
OTHER INSPECTIONS AND FEES
Inspection outside normal business hours;
minimum two hour charge
Fee ($5.00)
Mechanical (Residential)
$75.00 per unit + State Surcharge Fee ($5.00)
(Furnace, AC or Gas line)
Additional $10.00 gas fitting /connection fee for
each unit over 2 units
The following qualify as a "unit"
Furnace, AC, Air Exchange, In -floor heat,
gas Fireplace, Geothermal System, Ground
System Heat Pump, Garage Heater, Etc.
Gas Fireplace
$100.00 + State Surcharge Fee $5.00
Site inspection fee, required on all new
construction
RESIDENTIAL $45.00 ea.
COMMERCIAL $80.00 ea.
Additional plan review required by changes,
additions, or revisions to approved plans (min. '/2
hour charge)
$60.00 per hr.
Miscellaneous and special services per contract
$60.00 per hr.
Pre -Move inspection
$150.00 ea.
State Surcharge fee is subject to State change
OTHER INSPECTIONS AND FEES
Inspection outside normal business hours;
minimum two hour charge
$90.00 per hr.
Re- inspection Fee
$45.00 per hr.
Inspections for which no fee is specifically
indicated
$60.00 per hr.
Site inspection fee, required on all new
construction
RESIDENTIAL $45.00 ea.
COMMERCIAL $80.00 ea.
Additional plan review required by changes,
additions, or revisions to approved plans (min. '/2
hour charge)
$60.00 per hr.
Miscellaneous and special services per contract
$60.00 per hr.
Pre -Move inspection
$150.00 ea.
Moved — In structure (not including foundation,
interior remodel, etc.
$250.00 ea.
Commercial Plumbing permit and plan review
Based on valuation
Commercial Mechanical permit and plan review
Based on valuation
Electrical Inspections Residential & Commercial
Per State Inspector
Demolition
Residential $150.00 + State Surcharge ($5.00)
Commercial $250.00 + State Surcharge $5.00
Mobile Home Installation
$250.00 + State Surcharge ($5.00)
Fence
Any fence taller than 6' requires a building permit
Fee based on valuation + State surcharge
Fence residential within 6' of property line
Zoning and Setback Review Only $25.00
Permit Cancellation Fee
$25.00
CERTIFICATE OF SURVEY
City Ordinance Title IV: 40 -2 Certificate of Survey requirement. A certificate of survey shall be required with
all building permit applications for new construction and building permits that enlarge or alter the footprint of
an existing structure. Application for exemption (Building permits only) — If the proposed structure meets all
of the required setbacks from the property line, flood plain, wetlands and easements by two times.
PENALTY
Any person or entity that fails to obtain a permit under City Ordinance Title IV: 40 -40.04 prior to performing
work shall pay a penalty of two times the original permit fee and shall be required to pay all costs associated
with enforcement, including reasonable attorney's fees.
All fees are to be paid at time of permit issuance
STAFF REPORT
Document No. 11 d.
Council Meeting:
October 10, 2013
Prepared By:
Brad Martens
Topic:
2010 -2012 Benefit Withholding Error
Action Required:
Approval
Ryan Burns
Summary:
A benefit withholding error has resulted in inaccurate amounts being withheld from
several City employees. This issue has occurred in different extents annually from
2009 -2012 and adjustments have already taken place for 2009 and most of 2010. Jill
Smith -Arens has completed a thorough review and has presented the final error
amounts which need to be paid to or collected from the affected employees.
In order to ensure the methodology used was accurate Joe Rigdon of Kern, DeWenter,
Viere, Ltd. was asked to review the issue. A memo from him is attached. Additionally,
City Administrator Brad Martens has also reviewed the data.
Once approved this error should not take place again as it has been corrected for 2013
and beyond. Affected employees have been informed of the issue. Significant
documentation exists on this issue that is not included in the Council packet. This
information will be provided upon request.
Financial /Budget:
The amounts owed or due from employees is shown in the below table:
Employee
Amount owed to or due from employee
Jill Smith -Arens
$1,874.62
Ryan Burns
$1,409.36
John Hamilton
$1,303.65
Duane Hochstetler
$1,164.78
Jesse Olson
$1,404.50
Steve Warren
$1,403.54
Pat Meister
-$3.70 (due from employee)
Brandon Heinz
$0.34
Dan Donahue
-$3.00 due from employee)
Subtotal
$8,554.09
Social Security owed
$534.63
Medicare owed
$7.75
Total
$9,096.47
The amount above has been factored into the 2013 Performance Report.
Page 2
Options:
1. Direct staff to pay or collect funds from employees as presented.
2. Send back to staff for further review.
Recommendation:
Direct staff to pay or collect funds from employees as presented.
Council Action:
Consider a motion to direct staff to pay or collect funds from employees as presented.
Attachments:
August 23, 2013 memo from Joe Rigdon CPA
Memo
To: City of Corcoran
From: Joe Rigdon, CPA (Kern, DeWenter, Viere, Ltd.)
Date: August 23, 2013
Re: H S A Reimbursements
The City discovered an apparent issue with its H.S.A. payroll withholding and the resulting
impact on employee cash benefits for years 2011 and 2012. Similar issues occurred in 2009
and 2010, but per City staff, have previously been corrected and reimbursed.
did not verify that employee election amounts and actual totals in Paychex match source
documents (performed by City staff), but I did recalculate the medical reimbursement
amounts per pay period and the employee contributions to the H.S.A. The basic problem
that occurred was due to the following:
The amount of the employee contribution to the H.S.A. was being deducted each
payroll from employee gross pay under Paychex withholding code "H1"
That same amount of the employee contribution to the H.S.A. was also being
deducted from the gross pay of various employees who were receiving a cash
benefit due to the employer benefits contribution being in excess of employee benefit
costs. That deduction erroneously reduced various employees' gross pay under
Paychex pay code "MR ".
Example Employee for 2012:
CODE "H1":
• Employee deduction per pay period: $72.11 (the employee elected $1,875 for their
H.S.A. contribution for 2012, which was then divided by 26 pay periods): THIS WAS
CORRECTLY WITHHELD
CODE "MR ":
• Employee elected benefits: $604.25 per month (medical, dental, life insurances, and
employer share of the H.S.A. contributions)
• Employer benefits contribution: $1,030.52 per month
• Employee cash benefit: $426.27 per month ($1,030.52 employer contributions, less
$604.25 employee elected benefits)
• Preliminary employee cash benefit per pay period: $196.74 ($426.27 monthly cash
benefit, calculated over 26 pay periods); THIS SHOULD HAVE BEEN THE
EMPLOYEE BENEFIT
• Erroneous employee cash benefit reduction per pay period: $72.11 ($1,875
employee elected H.S.A. contribution for 2012, divided by 26 pay periods); THIS
SHOULD NOT HAVE BEEN WITHHELD
• Actual employee cash benefit per pay period: $124.62 ($196.74 preliminary amount,
less $72.11 H.S.A. reduction, $0.01 rounding); THIS SHOULD HAVE BEEN
196.74
The amount to reimburse the employee for 2012: $1,875 ($72.11 for each of 26 pay periods)
Additionally, the annual "MR" cash benefit actual totals were compared by City staff to each
employee's annual benefit elections for years 2010, 2011, and 2012, with employee
reimbursements adjusted by any differences.
To prevent this issue from recurring in the future, it is recommended that the City's employee
benefit election /enrollment worksheets be modified prior to the 2014 enrollment period.
STAFF REPORT
Document No. 11 e.
Council Meeting:
October 10, 2013
Prepared By:
Brad Martens
Topic:
Home Free Funding Request
Action Required:
Approval
Summary:
Home Free provides chemical health, domestic violence and long -term care services
through six programs serving over 3,600 people each year. The City of Corcoran Police
Department utilizes the service in order to abide by a state statute requiring that
agencies follow up with victims and provide them with available resources.
If the City did not work with Home Free this work would fall back on someone within the
Police Department to work with the victims to provide services that would consist of
helping them through the court process for a range of items (restraining orders, etc.)
that take a substantial amount of staff time. A table in the attached request letter shows
that 13 individuals were assisted in Corcoran in 2012. The requested $1,698 averages
out to $130.62 per individual. According to Sean Gormley, Public Safety Director this is
a very good value for the services provided.
Laura Landis of Home Free will be in attendance at the meeting and present the request
in the Presentation section of the agenda.
Financial /Budget:
The 2014 request is $1,698. The increase is due to a larger number of victims using the
services. The increase is not currently accommodated in the proposed 2014 budget
and will need to be amended if approved.
Options:
1. Approve a funding request from Home Free in the amount of $1,698.
2. Send back to staff for further review.
Recommendation:
Approve a funding request from Home Free in the amount of $1,698.
Council Action:
Consider a motion to approve a funding request from Home Free in the amount of
$1,698.
Page 2
Attachments:
1. Home Free Funding Request Letter
September 12, 2013
Mayor Ken Guenthner
City of Corcoran
8200 County Road 116
Corcoran, MN 55340
Dear Mayor Guenthner:
Home Free is respectfully requesting funding from the City of Corcoran in the amount of $1,698
to support the 2014 activities of the Home Free Community Program. Attached is a formula
explaining our request; the amount requested is based upon the number of victims served by
Home Free in Corcoran. In 2012, Home Free served 13 Corcoran residents.
Home Free is also funded by the cities of New Hope, Plymouth, Osseo, and Rogers. Home Free
has an agreement with the cities of Plymouth and New Hope for funding of its domestic assault
intervention project; requests to Dayton, Osseo, Rogers and other municipalities are made
using the same formula as this request.
Home Free provides victims of domestic violence with immediate safety, support and
information following a domestic assault. We are most appreciative of the support we have
received in the past from the City of Corcoran. We look forward to our continued partnership
in serving victims of domestic violence. Please feel free to contact me if you have any questions.
Thank you.
Sincerely,
Laura Landis
Program Coordinator
Enclosure
Missions Inc. Programs
Home Free Community Program
2014 Funding Request to City of Corcoran
Home Free Community Program Expenses
2013
Salaries (3.4 FTEs)
71,073
Benefits and Payroll Taxes
51,955
Office and Program Supplies
1,500
Staff Recruitment
420
Consulting
2,460
Repairs /Tradespeople
540
Mileage
3,720
Postage
840
Printing
1,200
Office Rent
10,200
Office Equipment - Lease
1,980
Telephone
3,012
Staff Development
600
Depreciation
484
Insurance
1,195
Administration
23,086
Total Expenses
174,265
Secured Funding
Minnesota Department of Public Safety 71,073
Hennepin County 71,500
Total Secured Funding 142,573
Funding to be Raised 112,622
Program Activities
total # persons served by Home Free Community Program, 2012 862
# persons served in Corcoran - 2012 13
of total persons served 1.5081%
Funding Request to City of Corcoran $1,698
STAFF REPORT
Document No. 11f.
Council Meeting:
October 10, 2013
Prepared By:
Brad Martens
Topic:
City Administrator Priorities
Action Required:
Direction
Summary:
At the September 26, 2013 City Council meeting discussion took place regarding the
work load of the City Administrator. The Council directed the City Administrator to share
with the City Council what items are being worked on so that the City Council may
assist with prioritizing his tasks. Attached to this document is a table showing the bulk
of the existing work load of the City Administrator.
As this report was being written it was realized that many projects are already
committed to so there are limited actions that can be taken in the near term to change
priorities. The real opportunity is to establish what priorities should be in the future.
A core question is whether time should be spent working internally to increase efficiency
through reviewing the structure and processes used within the organization. This is a
high priority in order for the organization to handle increasingly complex and demanding
issues. If this is a priority for the City Council staff would like to limit the amount of new
projects taken on and reduce the level of involvement in optional projects I am currently
working on. Specific actions could be as follows:
• Delay design guideline update work until completion of the Public Works facility
• Update proposed agreements related to the Maple Hill Community Center project
to have other parties responsible for as many activities as possible such as
reporting requirements and construction management
• Use consultants as possible to assist with projects
Financial /Budget:
N/A
Options:
1. Provide direction on what priorities should be focused on.
Recommendation:
Direct staff to limit new /optional work tasks in order to focus on internal processes and
structure within the organization.
Page 2
Council Action:
Provide direction on what priorities should be focused on.
Attachments:
1. City Administrator Work Load
City Administrator Work Load
Task
Current /Future
Involvement
Required /Optional
Priority
City Council meeting materials
Current
Heavy
Required
High
Commission meeting materials
Current
Moderate
Required
High
Public Works Facility
Current
Moderate
Required
High
Sanitary Sewer and Water Services Policy /Ordinance Development
Current
Heavy
Required
High
Sanitary Sewer and Water Services - Internal preparation (billing, etc.)
Current
Heavy
Required
High
2014 Budget
Current
Moderate
Required
High
Lennar Development Review
Current
Moderate
Optional
High
Maple Hill Community Center
Current
Heavy
Optional
Low
Internal Processes /Structure
Current /Future
Heavy
Optional
High
Financial Planning
Current
Moderate
Optional
High
Design Guideline Update
Future
Moderate
Optional
Low
Distressed Property Acquisition
Future
Moderate
Optional
Med.
Downtown Infrastructure Improvements
Future
Heavy
Optional
Med.
Pavement Improvement Plan
Future
Moderate
Optional
Med.
Hackamore Road Improvement
Current /Future
Moderate
Optional
Low
County Road 19 Sewer Planning
Future
Light
Optional
Low
Business Outreach
Future
Moderate
Optional
High
School District Outreach
Future
Light
Optional
Med.
Salary Study /Job Description Updates
Future
Moderate
Optional
High.
Park Dedication Planning
Future
Moderate
Optional
Med.
City Collaboration
Future
Moderate
Optional
Med.
Continued education
Ongoing
Low
Optional
High
Network building (Chamber, Jaycees, Metro Cities, Met Council, County, etc.)
Ongoing
N/A
Optional
High
City Council outreach
Ongoing
Low
Optional
High
Staff Team Building
Future
N/A
Optional
High
Notes
Involvement level is current
Priority level was assigned by Brad
STAFF REPORT
Document No. 14a.
Council Meeting:
October 10, 2013
Prepared By:
Brad Martens
Topic:
November and December meeting schedule
Action Required:
Approval
Thursday, December 26, 2013
Summary:
In November and December the second Council meetings of the month fall on or near
holidays. Staff is requesting the City Council discuss meeting dates and make changes
as thev see fit. A Droaosal is below.
Existing Meeting Date
Proposed Meeting Date
Thursday, November 28, 2013
Thursday, November 21, 2013
Thursday, December 26, 2013
Thursday, December 19, 2013
The proposed changes will require meetings in November and December to be back to
back Thursdays which will limit the amount of staff time available to work on items
between meetings. Staff however feels that this is the most appropriate schedule.
Financial /Budget:
N/A
Options:
1. Reschedule November and December City Council meetings as proposed.
2. Reschedule November and December City Council meetings on different dates.
3. Keep existing City Council meeting schedule.
Recommendation:
Reschedule November and December City Council meetings as proposed.
Council Action:
Consider a motion to reschedule November and December City Council meetings as
proposed
Attachments:
N/A