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2013-09-26 - Council Agenda Packet
Agenda Corcoran City Council September 26, 2013 - 7:00 PM 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Open Forum 5. Presentations 6. Consent Agenda a. Draft Minutes of September 12, 2013 Council Meeting* b. Draft Minutes of September 12, 2013 Budget Meeting* c. Accepting Donation NW Area Jaycees — Resolution 2013 -45* 7. Claims as Presented * a. Escrow Claims (Fund #500) b. All Other Financial Claims 8. Staff Reports / Memos /Commissions a. Planning Project Report* b. Code Compliance Report* c. Financial Performance Report* 9. Planning Business / Landform a. Lennar EAW for Gleason Road properties (city file 13 -007) b. Downtown Design Guidelines /Plan Proposal 10. Unfinished Business a. PW Facility i. Change proposals* ii. Ebert Construction Pay #9* b. Sanitary Sewer and Water Services* c. Maple Hill Community Center* 11. New Business a. TIF Modification Plan* 12. Unscheduled Items 13. Review of Upcoming Council Meeting Agenda 14. Council Calendar Planning Commission 9/5/13 10/3/13 11/7/13 12/5/13 Cancelled Thomas Guenthner Asleson Parks and Trails Commission 9/17/13 10/15/13 11/19/13 12/17/13 Cossette Guenthner Asleson Asleson 15. Adjournment *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. City of Corcoran City Council Meeting Minutes September 12, 2013 - 7:00 PM 6a. The Corcoran City Council met on September 12, 2013, at City Hall in Corcoran, Minnesota. Present were, Mayor Guenthner, Councilor Asleson, Councilor Cossette, Councilor Lynch, and Councilor Thomas. Also present were City Administrator Martens, City Planner Lindahl, City Engineer Torve, Public Works Superintendent Meister, Lieutenant Hamilton, Director of Public Safety Gormley and City Clerk Heinecke. Mayor Guenthner called the meeting to order at 7:00 pm 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval Motion: made by Cossette, seconded by Thomas to approve the agenda as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) 4. Open Forum -None 5. Presentations -None 6. Consent Agenda a. Draft Minutes of 08/29/13 Council Meeting b. Draft Minutes of 08/29/13 Budget Meeting c. Accepting Donation NW Area Jaycees — Resolution 2013 -40 d. St John's Temporary Liquor License — Resolution 2013 -42 e. Range Agreement — City of Maple Grove Motion: made by Cossette, seconded by Asleson to approve the consent agenda as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) 7. Claims as Presented a. Escrow Claims (Fund #500) Motion: made by Thomas, seconded by Asleson to approve the escrow claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) b. All Other Financial Claims Motion: made by Cossette, seconded by Asleson to approve all other claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) 8. Staff Reports / Memos /Commissions -None 9. Planning Business / Landform a. Sketch Plan Review - Corcoran Mini - Storage 13 -017. Report summary by Planner Lindahl. Council discussed and shared feedback with applicant. No action necessary. 10. Unfinished Business a. Public Works Facility updated report by Administrator Martens. i. Change Proposal CMPR 002 ii. Change Proposal CMPR 008 iii. Change Proposal CMPR 010 iv. Loberg Electric, Inc. Proposal Motion: made by Asleson, seconded by Thomas to approve change orders as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas City of Corcoran City Council Meeting Minutes September 12, 2013 - 7:00 PM 6a. (Motion carried 5:0) Council discussed equipment rental invoice approved in claims with regard to where the expense should be coded. Motion: made by Cossette, to re -class Lano Equipment invoice 03 -23360 to general fund expense. Motion failed for lack of a second. b. County Road 19 Sewer Services report summary by Administrator Martens. Council discussed. Motion: made by Cossette, seconded by Asleson to direct staff to send Met Council letter with Mr. Thomas' language update. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) c. Maple Hill Community Center updates report by Administrator Martens. Council discussed. No action necessary. d. Lennar update report by Administrator Martens. Council discussed. Mayor Guenthner and Councilor Thomas committed to participate in the process. e. Water Services and Sanitary Sewer Policy /Ordinance. Nothing to update at this time. Update expected on September 26, 2013 agenda. 11. New Business a. Snowplowing Policy — Property Damage update /summary report by Administrator Martens. Council discussed and directed staff to enhance clarity in the policy. Motion: made by Cossette, seconded by Lynch to approve $60.00 reimbursement for mailbox damage to Brian Burns 10480 Heather Ln. Voting Aye: Guenthner, Cossette, and Lynch. Voting Nay: Asleson and Thomas (Motion carried 3:2) b. Preliminary Levy discussion continued from earlier special budget meeting. Motion: made by Cossette, seconded by Thomas to approve Resolution 2013 -43 "Adopting Preliminary Proposed Tax Levy Collectible in 2014 ". Council discussed. Motion: made by Asleson, seconded by Thomas to amend previous motion to include raising the preliminary levy by $50,000 to increase reserve. Council discussed Voting Aye: Asleson Voting Nay: Guenthner, Cossette, Lynch, and Thomas (Motion amendment failed 1:4) Council voted on original motion. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) c. Salt Storage Shed moving proposal reviewed. Council discussed. Motion: made by Thomas, seconded by Cossette to approve storage shed moving proposals as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas (Motion carried 5:0) 12. Unscheduled Items -None 13. Review of Upcoming Council Meeting Agenda a. Cash flow forecast report b. Tom Cossette to attend 09/17 Parks & Trails meeting City of Corcoran City Council Meeting Minutes September 12, 2013 - 7:00 PM 6a. MOTION: made by Cossette, seconded by Thomas to adjourn. Voting Aye: Guenthner, Asleson, Cossette, and Thomas. (Motion carried 4:0) Meeting adjourned at 8:33 pm Jeanie Heinecke — City Clerk Corcoran City Council Special Budget Meeting Minutes September 12, 2013 6b. The Corcoran City Council met on September 12, 2013, at City Hall in Corcoran, Minnesota. Present were, Mayor Guenthner, Councilor Asleson, Councilor Cossette, Councilor Lynch and Councilor Thomas. Also present were City Administrator Martens, Public Works Superintendent Meister, Lieutenant Hamilton, Director of Public Safety Gormley and City Clerk Heinecke. Mayor Guenthner called the meeting to order at 6:00 pm Administrator Martens summarized work to date on the 2014 budget. Council discussed specific line items. Motion by Cossette, second by Asleson to increase the general levy by $15,000 for an increased city contribution to gravel road stabilization cost on collector roads. Council discussed Voting Aye: Asleson, Cossette Voting Nay: Guenthner, Lynch, Thomas (Motion failed 2:3). Discussion to continue with final vote on budget to take place at September 12, 2013 regular council meeting. Motion by Cossette, second by Lynch to adjourn at 6:57 pm. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thoma (Motion carried 5:0). Jeanie Heinecke — City Clerk City of Corcoran September 26, 2013 County of Hennepin State of Minnesota RESOLUTION NO. 2013 -45 6c. Motion By: Cossette Seconded By: Asleson A RESOLUTION ACCEPTING NORTHWEST AREA JAYCEES DONATION WHEREAS, the City of Corcoran supports the efforts of the Northwest Area Jaycees; and WHEREAS, The Northwest Area Jaycees made a financial donation to the City of Corcoran to support the Corcoran newsletter in the amount of $250.00 and WHEREAS, The Northwest Area Jaycees made a financial donation to the City of Corcoran to support city park maintenance in the amount of $2,000.00; WHEREAS, The City Council finds that it is appropriate to accept the donations offered for the benefit of the general fund. NOW THEREFORE BE IT RESOLVED, the City Council of the City of Corcoran acknowledges the generosity of the Northwest Area Jaycees and graciously accepts the donations as listed above. VOTING AYE ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 26th day of September, 2013. ATTEST: Jeanie Heinecke — City Clerk Kenneth Guenthner - Mayor Page 1 of 1 City Seal FINANCIAL CLAIMS CHECK RANGE 21117 - 21162 Agenda Item 7 a -b. Council Meeting Date: Thursday, September 26, 2013 Prepared By: jheinecke Agenda Item: 7a. FUND #500 Escrow Claims Paid to Amount Project name Landform 319.00 Lennar Feasibility 12 -025 Landform 58.00 Schmids Hidden Valley 12 -016 Landform 66.50 Corcoran Mini Storage 13 -017 Landform 145.00 Lennar PUD /EAW 13 -007 Landform 58.00 Construction Science 13 -011 Total 646.50 The Hartford Total Fund #500 Total (See attached Check Detail Register) Agenda Item: 7b. ALL OTHER FINANCIAL CLAIMS (See attached Check Detail Register) TOTAL AUTO DEDUCTIONS TOTAL EXPENDITURES FOR APPROVAL Auto Deductions / Electronic Fund Transfer / Other Disbursements Date Paid to Amount Net Payroll PR018 35,942.43 Payroll Taxes 14,238.20 Paychex Fee 278.62 PERA 8,852.38 Citi Street - 457 Deferred Comp 2,129.15 Citi Street - Health Care Saving 1,662.40 US Bank - HSA 1,451.51 The Hartford 361.60 Total 64,916.29 Total amount not reflected in Cash Balances Report $ (109,879.77) H: \City Hall Information\CITY GOVERNMENT \Council, Commissions & Committees \Council Information \Council Claims\2013 Claims $ 646.50 $ 434,558.44 $ 64,916.29 $ 500,121.23 CITY OF CORCORAN CASH BALANCE REPORT SEPTEMBER 19, 2013 CORCORAN, MN 09/19/13 3:20 PM Page 1 *Check Detail Register© September 2013 Paid Chk# 021118 9/26/2013 B & D PLUMBING HEATING& AC E 411- 43100 -520 Buildings and Structures $29,925.00 PAY 3 CATEGORY B, PAY 3 Total B & D PLUMBING HEATING & AC $29,925.00 Paid Chk# 021119 9/26/2013 BANYON DATA SYSTEMS E 100 - 41951 -207 Computer Supplies $805.94__1_50291 WINFUND SUPPORT Total BANYON DATA SYSTEMS $805.94 ..> id .- Chk -, # 02 .1120 .. ... k6/2013 . ,., ... .. ......... ,.. �.. d., .. m ... -..... ,. Pa BEAUDRY OIL COMPANY E 100- 42100 -212 Motor Fuels E 100 - 42100 -212 Motor Fuels E 100- 43100 -212 Motor Fuels E 100 - 42100 -212 Motor Fuels E 100 - 43100 -212 Motor Fuels E 100- 42100 -212 Motor Fuels E 100- 43100 -212 Motor Fuels Total BEAUDRY OIL COMPANY $1,283.64 786337 SQUAD FUEL $931.50 786338 SQUAD FUEL $417.15 786339 DIESEL FUEL $1,025.06 786729 SQUAD FUEL $960.90 786730 DIESEL FUEL $1,063.84 786774 SQUAD FUEL _$1,463.00 786775 DIESEL FUEL $7,145.09 PW Towels E 100 -43100 -417 Uniforms Paid Chk# 021121 9/26/2013 CDW GOVERNMENT E 100 - 41951 -207 Computer Supplies $304.06 FM28902 CCO PRINTER/CARTRIDGE Total CDW GOVERNMENT $304.06 Paid Chk# 021122 9/28/2013 CENTERPOINT ENERGY HOUSTON E 100 - 45200 -380 Utility & Services (GENERAL) $16.75 082813 NATURAL GAS E 100 - 41941 -380 Utility & Services (GENERAL) $32.47 082813 NATURAL GAS Total CENTERPOINT ENERGY HOUSTON $49 "22 Paid Chk# 021123 9/26/2013 CINTAS - 470 E 100 - 42100 -223 Building Repair Supplies $3109 470292782 FLOOR MATS E 100- 41941 -210 Operating Supplies (GENERAL) $47.33 470292783 City Hall Scraper Mat E 100 - 43100 -417 Uniforms $88.06 470292784 PW Uniforms E 100- 42100 -223 Building Repair Supplies $33.09 470295995 FLOOR MATS E 100- 41941 -210 Operating Supplies (GENERAL) $47.33 470295996 City Hall Scraper Mat E 100 - 43100 -210 Operating Supplies (GENERAL) $76.63 470295997 PW Towels E 100 -43100 -417 Uniforms $90.01 47.0298998 PW Uniforms Total CINTAS -470 $415.54 Paid Chk# 021124 9/26/2013 CMI INC - ' -- ..... .... E 205 - 42100 -210 Operating Supplies (GENERAL) $125.74 791845 PBT /DMT CALIBRATION Total CMI INC $125.74 Paid Chk# 021125 9/26/2013 COMCAST- INTERNET E 100 - 42100 -321 Telephone $67.93 090513 PD INTERNET CORCORAN, MN *Check Detail Register@ September 2013 Check Amt Invoice Comment E 100-41941-321 Telephone Total COMCAST-INTERNET - $6T94090513 CITY HALL $135,87 09/19/13 3:20 PM Page 2 ORDINATED BUSINESS SYSTEMS E 100-42100-200 Office Supplies (GENERAL) $132.75 CN1N28547 COPIER CONTRACT Total COORDINATED BUSINESS SYSTEMS $132.75 'Paid Chk# 021127 9j26/2013 66*EN§R66ERS E 100-43100-210 Operating Supplies (GENERAL) $11.65 776534 SUPPLIES Total COTTENS ROGERS $11.65 Paid Chk# 0-2-1128 , 9/26/2013 DEH I M I E I R FIRE I PROTECTION E 100-42100-210 Operating Supplies (GENERAL) $48.65 220 FIRE EXTINGUISHER REFILL #558 Total DEHMER FIRE PROTECTION w—.65 Paid 60 02112g '' 9/�61ki3 EBERT 66NSTRUCT16N E 411-43100-300 Professional Sws (GENERAL) $19,539.41 PAY 9 CM PAY #9 Total EBERT CONSTRUCTION $19,539.41 Paid Chk# 021 130 .. . PEHN COMPANIES E 411-43100-520 Buildings and Structures $27,606.24 PAY 5 CATEGORY 1, PAY 5 Total FEHN COMPANIES $27,606.2-4 Paid' Chk# '0211'31""' 9/26/2013 FP MAILING I SOLUTIONS E 100-41941-201 Postage/Shipping $137.51 R110167662 METER LEASE Total FP MAILING SOLUTIONS $137.51 Paid Chk# 021132 11-1 9/26/2013 1 1 1 G I OR I MLEY, I SEAN E 100-42100-380 Utility & Services (GENERAL) $590.00 0913 EXP AMEM CONFERENCE Total GORMLEY, SEAN $590.00 Paid Chk# 021,133 9126/2013 HEALTH PARTNERS E 100-42102-131 Employer Paid Health $102.23 44422851 EMPLOYER PAID HEALTH E 100-43100-131 Employer Paid Health $160,07 44422851 EMPLOYER PAID HEALTH E 100-41400-131 Employer Paid Health $34.99 44422851 EMPLOYER PAID HEALTH E 100-41300-131 Employer Paid Health $164.77 44422851 EMPLOYER PAID HEALTH E 100-42100-131 Employer Paid Health $132.52_44422851 EMPLOYER PAID HEALTH Total HEALTH PARTNERS $594.58 Paid Chk# 621134 " 9!26/2013 HENN CO INFO TECH E 100-42100-323 Radio Units $857.10 130838007 RADIO USER FEE SEPT 13 E 100-43100-210 Operating Supplies (GENERAL) $111,30 130838095 RADIO ADMIN FEE Total HENN CO INFO TECH $968A0 Paid 1356i26/20I3 HENN CO SHJERIFF'MC'1-29 E 100-42100-301 Prisoner $524.99 1000033907 BOOKING FEE Total HENN COSHERIFF-MC129 $524.99 pa1dChk# '021I36' '9i26/2013 KbV LfD- CORCORAN, MN 09/19/133:20 PM Page 3 *Check Detail Register© September 2013 Amt Invoice E 100- 41540 -300 Professional Srvs (GENERAL) $1,120.00 179151 H S A Total KDV LTD $1,120.00 Paid Chk# 021137 9/26/2013 KEILINGTON CONSTRUCTION INC E 411- 43100 -520 Buildings and Structures $38,737.10 PAY 3 CATEGORY 5, PAY 3 Total KELLfNGTON CONSTRUCTION INC $38,737.10 Operating Supplies (GENERAL) $19.77 Paid Chk# 021138 9/26/2013 LAKES GAS COMPANY SUPPLIES E 204- 42100 -210 Operating Supplies (GENERAL) E 100 - 43100 -380 Utility & Services (GENERAL) $195.10 880871 FUEL Total LAKES GAS COMPANY $195.10 24531 HOCKEY RINK Paid Chk# 021139 9126!2013 LAN DFORM Operating Supplies (GENERAL) $36.34 24677 E 100- 41910 -300 Professional Srvs (GENERAL) $116.00 21655 PLANNING G 500 -20316 Corcoran Mini Storage $66.50 21655 PLANNING 13 -017 E 100 - 41910 -300 Professional Srvs (GENERAL) $29.00 21655 MEETINGS G 500 -20300 Lennar Family of Builders $319.00 21655 PLANNING 12 -025 G 500 -20294 Schmids Hidden Valley 2nd 12 -0 $58.00 21655 PLANNING 12 -016 E 100 - 41910 -300 Professional Srvs (GENERAL) $1,700.84 21655 PLANNING E 100- 41910 -300 Professional Srvs (GENERAL) $200.00 21655 MEETINGS G 500 -20308 Lennar PUD /EAW $145.00 21655 PLANNING 13 -007 G 500 -20311 Construction Science Site Plan $58.00 Operating Supplies (GENERAL) PLANNING 13 -011 Total LANDFORM $2,69234 E 100 - 45200 -210 Operating Supplies (GENERAL) Paid Chk# 021140 9/26/2013 LAW ENFORCEMENT TECH GROUP LLC 589454 E 100 - 42100 -323 Radio Units _ $213.75_14231 RADIO UNITS - CONNECTION SERVICE CHG al LAW ENFORCEMENT TECH GROUP LLC $213.75 Paid Chk# 021141 " 9126/2013 LOSERS ELECTRIC INC E 411 - 43100 -520 Buildings and Structures $10,497.50 _ PAY 2 CATEGORY 2, PAY 2 Total LOSERS ELECTRIC INC $10,497.50" .. Paid Chk# 021142 � � 9/26!2013 MENARDS MAPLE GROVE E 100 - 43100 -210 Operating Supplies (GENERAL) $51.07 24155 SUPPLIES E 100 - 43100 -210 Operating Supplies (GENERAL) $19.77 24431 SUPPLIES E 204- 42100 -210 Operating Supplies (GENERAL) $179.36 24530 FAS SUPPLIES E 100 - 45200 -221 Maintenance Projects $395.64 24531 HOCKEY RINK E 201 - 42100 -210 Operating Supplies (GENERAL) $36.34 24677 COMMAND POST SUPPLIES Total MENARDS MAPLE GROVE $682.18 Paid Chk# 021143 " 9/26/2013 METRO WEST INSPECTION SERVICES � E 100 - 42400 -300 Professional Srvs (GENERAL) $3,078.59 091013 AUG 2013 Dial METRO WEST INSPECTION SERVICES $3,078.59 ... ... Paid Chk# 021144 9/26/2013 MINIBIFF, LLC - ' E 100- 41941 -810 Refunds /Reimbursements $130.97 58829 BURSCHVILLE SCHOOL E 100 - 45200 -210 Operating Supplies (GENERAL) $51.13 58830 Portable Biffs- Meister /Schneid E 100- 45200 -210 Operating Supplies (GENERAL) $51.13 58831 Portable Biffs -Lions Field E 100 - 45200 -210 Operating Supplies (GENERAL) $188.18 589454 Portable Biffs -City Park West CORCORAN, MN 09/19/13 3:20 PM Page 4 *Check Detail Register© September 2013 Amt Invoice E 100- 41941 -210 Operating Supplies (GENERAL) $1,002.49 58963 CORCORAN COUNTRY DAZE E 411 - 43100 -210 Operating Supplies (GENERAL) $52.84 59243 Portable Biffs -CO RD 19 E 100- 43100 -210 Total MINI BIFF, LLC $1,476.74 911564 SUPPLIES -e.. Paid Chk# 021145 , ... - - 9!26!2013 MN FALL MAINTENANCE EXPO .. .. ... ..,.- m.. " E 100 - 43100 -208 Training and Instruction $240.00 2013 COR Fall Maintenance Expo Total MN FALL MAINTENANCE EXPO $240.00 Total PAUL STIEGEL $275.00 Paid Chk# 021146 n 9666013 MOLIN CONCRETE PRODUCTS CO '— E 411 - 43100 -520 Buildings and Structures $24,472.00 1 CATEGORY 2, PAY 1 Total MOLIN CONCRETE PRODUCTS CO $24,472.00 Paid Chk# 021147 9/26/2013 M -R SIGN CO INC E 100 - 43100 -226 Sign Repair Materials $57.84__178279 SIGN REPAIR Total M -R SIGN CO INC $57.84 Paid Chk# 021148 9/26/2013 NAPA AUTO PARTS -'CORCORAN E 100 - 42100 -220 Repair /Maint Supply (GENERAL) $196.85 908204 BATTERY #556 E 100 - 43100 -210 Operating Supplies (GENERAL) $208.53 910885 SUPPLIES E 100- 43100 -210 Operating Supplies (GENERAL) $18.86 911564 SUPPLIES E 100 - 43100 -210 Operating Supplies (GENERAL) $70.97 911896 SUPPLIES Total NAPA AUTO PARTS - CORCORAN $495.21 E100-41941-210 Paid Chk# 021149 9/26/2013 NORTHERN LIG HTS STEEL " FABRICAT E 411 - 43100 -520 Buildings and Structures $65,120.00 PAY 2 CATEGORY 4, PAY 2 'otal NORTHERN LIGHTS STEEL FABRICAT $65,120.00 Paid Chk# l 9/2612013 NORTHLAND BUSINESS SYSTEMS E 100 - 41941 -201 Postage /Shipping $120.12 IN45919 POSTBASE CARTRIDGE Total NORTHLAND BUSINESS SYSTEMS $120.12 Paid Chk# 021151 9/26/2013 NORTHLAND SECURITIES INC E 100 - 41900 -300 Professional Srvs (GENERAL) $2,520.00 UTILITY IMPROVEMENTS Total NORTHLAND SECURITIES INC _3415 $2,520.00 Paid Chk# 021152 9/26/2013 PAUL STIEGEL E100-41941-210 Operating Supplies (GENERAL) $27_5.00 091313 EQUIPMENT - BURNISHER Total PAUL STIEGEL $275.00 Paid Chk# 021153 9/26/2013 PLEAA E 100 - 42100 -208 Training and Instruction _ $35.00 STEELAMN 13 PLEAA TRAINING Total PLEAA $35.00 Paid Chk# 021154 "''9/26/2013 . POSTMASTER E 100 -41941 -201 Postage /Shipping $200.00 091813 ANNUAL FEE E 100 - 41130 -351 Newsletter Expenses $750.00 091813 POSTAGE E 100 - 41941 -201 Postage /Shipping $200.00 _091813 PERMIT APPLICATION FEE Total POSTMASTER $1,150.00 CORCORAN, MN 09/19/133:20 PM Page 5 *Check Detail Register© September 2013 Check Amt Invoice Comment r,.. .� ,�„a;. ,x . Paid Chk# 021755 ern 9/26/2013 RANDYS SANITATION �� ��� "' " " " "" " "' "'1 E 411- 43100 -210 Operating Supplies (GENERAL) $269.00 1839850 CONSTRUCTION WASTE E411-43100-210 Operating Supplies (GENERAL) $319.00 1846106 CONSTRUCTION WASTE E 411- 43100 -210 Operating Supplies (GENERAL) $269.00 1849256 CONSTRUCTION WASTE Total RANDYS SANITATION $857.00 Cc Rd 10 & Maple Hill: 7300 Paid Chk# 021156 9/26/2013 RMS RENTALS E 100 - 43100 -210 Operating Supplies (GENERAL) $160.31 R22161 EQUIPMENT RENTAL E 100- 43100 -210 Operating Supplies (GENERAL) ($80.16) R22407 EQUIPMENT RENTAL Total RMS RENTALS $80.15 >.. . ....... ... .,.., ... _ ,._, Paid a. Chk# 021157 9/26/2013 STEELMAN, PAULA E 100- 42100 -208 Training and Instruction $283.98_ 0913 EXP PLEAA CONFERENCE Total STEELMAN, PAULA $283 "98 Paid Chk# 021158 E 411 - 43100 -520 al STEEN Paid Chk# 021159 E 100 - 41941 -400 9/26/2013 STEENBERG -WAT Buildings and Structures BERG - WATRUD CONSTRUCTION 9/26/2013 TEGRETE Repairs & Maint Cont (GENERAL Total TEGRETE 2UD CONSTRUCTION $189,558.25 PAY 3 CATEGORY 3, PAY 3 $189,558.25 $380.48 46238 MONTHLY CITY HALL CLEANING $380.48 -- Paid Chk# 021160 9/26/2013 VERIZON WIRELESS E 100- 42100 -321 Telephone $245.07 9710597495 MDC AIR CARDS Total VERIZON WIRELESS $245.07 .i �.,. ._ ........ . _.....- .. ... -.- Paid Chk# 021161 9/26/2013 WRIGHT HENNEPIN ELECTRIC E 100- 43100 -381 Street/Signal Lights $23.01 090913 Cc Rd 10 & St Thomas: 7500 E 100 - 43100 -381 Street /Signal Lights $13.33 090913 Cc Rd 10 & Maple Hill: 7300 E 100 - 42100 -380 Utility & Services (GENERAL) $9.70 090913 CIVIL DEFENSE SIREN E 100 - 45200 -380 Utility & Services (GENERAL) $159.91 090913 BALL PARK E 100 - 42100 -380 Utility & Services (GENERAL) $9.70 090913 SIREN MAPLE HILL E 100 - 41941 -380 Utility & Services (GENERAL) $60.65 090913 SCHOOL PROPERTY E 100- 41941 -380 Utility & Services (GENERAL) $827.24 090913 8200 COUNTY RD 116 E 100 - 43100 -381 Street /Signal Lights $23.01 090913 Cc Rd 10 & 50: 7700 E 100 - 42100 -380 Utility & Services (GENERAL) $0.00 090913 6510 CTY RD 116 /SIREN 150 -1680 E 100 -43100 -381 Street/Signal Lights $39.21 090913 CTY RD 10 /CTY RD 116 SIGNAL E 100 - 43100 -381 Street/Signal Lights $23.01 090913 Cc Rd 10 & Treptaus: 7400 E 100 - 43100 -380 Utility & Services (GENERAL) $203.73 090913 PUBLIC WORKS E 100 - 43100 -381 Street /Signal Lights $23.01 090913 Cc Rd 10 & Stanchion: 7600 E 100 - 45200 -380 Utility & Services (GENERAL) $11.10 090913 8200 COUNTY RD 116 E 100- 45200 -380 Utility & Services (GENERAL) $13.33 090913 75TH AVE & HWY 116 E 401 - 41900 -530 Improvements Other Than Slags $9.85 090913 19090 BASS LAKE RD/WTR FLOW 150- 1687 -7510 Total WRIGHT HENNEPIN ELECTRIC $1,449.79 Paid Chk# 021162 "' 9/2612013 XCEL ENERGY E 100- 43100 -381 Street /Signal Lights $26.14 381992073 Street Lighting CORCORAN, MN 09/19/13 3:20 PM Page 6 *Check Detail Register© September 2013 Check Amt Invoice Comment ,. Total XCEL ENERGY $26.14 10100 Farmers State Bank $435,204.94 Fund Summary 10100 Farmers State Bank 100 GENERAL FUND $27,841.81 201 RESERVES DONATION FUND $36.34 204 FIREARMS SAFETY $179.36 205 DWI FORFEITURE FUND $125.74 401 TAX INCREMENT FINANCING $9.85 411 PUBLIC WORKS FACILITY $406,365.34 500 ESCROW HOLDING FUND $646.50 $435,204.94 City of Corcoran Consultant Summary 9/26/2013 Name Invoice Date Check # Amount Due Landform Metro West Inspection 09/11/13 09/10/13 21139 21143 2,692.34 3,078.59 Northland Securities 08/09/13 21151 2,520.00 Total 8,290.93 HACity Hall Information \CITY GOVERNMENT \Council, Commissions & Committees \Council Information \Council Claims\2013 Claims City of Corcoran 8200 County Road 116 Corcoran, MN 55340 City of Corcoran Projects COR10008.GEN Contract/PO #: For Services Rendered Through 8/31/2013 10.006 - Park Place Storage (10.006) 61 - Meeting with Applicant Professional Services L A N D From Site to Finish 105 South Fifth Avenue Suite 513 Minneapolis, MN 55401 F O R M w Tel: 612 - 252.9070 Fax: 612 -252 -9077 Weh: Iandfoim.net No. 21655 09/11/2013 Employee Hours Rate Amount Lindahl, Kendra S .25 116.00 $29.00 Total Professional Services for 61 $29.00 Total Charges for 61 - Meeting with Applicant $29.00 Total Charges for 10.006- Park Place Storage (10 -006) $29.00 1U12 - Blocks N Rocks IUP /Site Plan for outside storage (city file 10-012) 30 - Review Application Professional Services Lindahl, Kendra S Total Professional Services for 30 ours Rate Amount 1.00 116.00 $116.00 $116.00 Total Charges for 30 - Review Application Total Charges for 10.012 - Blocks N Rocks IUP /Site Plan for outside storage (city file 10 -012) $116.00 $116.00 Invoice Amount $145.00 Please remit to: Landform, 105 South Fifth Avenue, Suite 513, Minneapolis, MN 55401 Page 1 of 1 Labor Transactions - Landform Professional Services, LLC 81112013 to 813112013 Date Reg Hrs OT Hrs Total Hrs Cost Amount Effort Amount Client Name City of Corcoran 1.25 COR10008.GEN City of Corcoran Projects 1.25 51 145 COR10008.GEN- 10.006 Park Place Storage (10 -006) .25 25. i40 29' �. ....... COR10008.GEN- 10.006 -61 Meeting with Applicant 25 ,25 '10 29. Lindahl, Kendra S���� 8/14/2013 .25 .25 10 29 call to applicant on outstanding issues COR1 0008.GEN-1 0.012 Blocks N Rocks IUP /Site Plan for outside storage (city file 10 -012) 1 1 41 116!.. COR10008.GEN- 10.012 -30 Review Application 1 1 41 116 ..... _.. :.. ..._,.s_,,. „., _ Lindahl, Kendra S 8/21/2013 1 1 41 116 _..._ . , .. ....._.. ... _._.__.. .. ........ .. _. �. .._.._. site inspection and authorize release of escrow 9/1112013 3:04:10 PM 1 of 2 Labor Transactions - Landform Professional Services, LLC 81112013 to 813112013 Grand Total 1.25 1.25 51 145 9/11/2013 3:04:10 PM 2 of 2 City of Corcoran 8200 County Road 116 Corcoran, MN 55340 L A N G From Site to Finish 105 South Fifth Avenue Suite 513 Minneapolis, MN 55401 Corcoran Planning Services: General COR12010.GEN Contract /PO# For Services Rendered Through 8131/2013 ,016 -Schmid Hidden Valley 2nd Addition - Topo/Wetland Waiver, PP and FP (City File 12.016) 61 - Meeting with Applicant Professional Services F O R M i M Tel: 612- 252 -9070 Fax: 612- 252 -9477 Web: l rndlimm.not INVOICE: No. 21656 09/11/2013 Employee Hours Rate Amount Lindahl, Kendra S .50 116.00 $58.00 Total. Professional Services for 61 $58.00 Total Charges for 61 - Meeting with Applicant $58.00 Total Charges for .016 - Schmid Hidden Valley 2nd Addition - Topo/Wetland $58.00 Waiver, PP and FP (City File 12 -016) .025 - Lennar Feasibility Study (city file 12 -025) 60 - City Meeting Professional Services Employee Hours Rate Amount Lindahl, Kendra S 2.75 116.00 $319.00 Total Professional Services for 60 $319.00 Total Charges for 60 - City Meeting $319.00 Total Charges for .025 - Lennar Feasibility Study (city file 12 -025) $319.00 Invoice Amount $377.00 Please remit to: Landform, 105 South Fifth Avenue, Suite 513, Minneapolis, MN 55401 Page 1 of 1 Labor Transactions - Landform Professional Services, LLC 81112013 to 813112013 Date Reg Hrs OT Hrs Total Hrs Cost Amount Effort Amount Client Name City of Corcoran 3.25 3.25 134 377 COR12010.GEN Corcoran Planning Services:Generai 1� CORI2010.GEN -.016 Schmid Hidden Valley 2nd Addition - Topo/Wetland Waiver, PP and FP (City File 12 -016) .5 ,5 21 58': CORI2010.GEN- .016 -61 Meeting with Applicant 5 .., a_� .,. .- .... .5 .,. 2i 58' Lindahl, Kendra S ,> 8/14/2013 .25 .25 10 29 call to attorney and Ron on outstanding issues 8/15/2013 .25 - -._ ....... .25 10 29 call about easement ........ .._. .. ..._... __.. CORI 2010.GEN -.025 Lennar Feasibility Study (city file 12 -025) 2 75 215 ' 113 319 COR12010.GEN- .025 -60 City Meeting . .. .. . . .. ...... ... 2,75 . ., 2.75 1'3 , 319 Lindahl, Kendra S 8/1612013 .5 .5 21 58 comments on Kent's memo as requested 8/21 /2013 1 1 41 116 discussion with Wenck about Density and Infrastructure costs 8/26/2013 25 .25 10 29 questions from Lennar about CC meeting 8/29/2013 1 _.. _._.. ....... 1 41 116 prep for CC meeting. ...._ .. -__ ...._ _ ,.. 9/11/2013 3:05:02 PM 1 of 2 Labor Transactions - Landform Professional Services, LLC 81112013 to 813112013 Grand Total 3.25 3.25 134 377 9/1112013 3:05:02 PM 2 of 2 City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Corcoran Planning Services COR13011.GEN Contract/PO #: For Services Rendered Through 8 13112013 .007 - Lennar PUD Sketch Platt and EAW 30 - Review Application Professional Services L A M D F O R M m Erarn Sift To Fir�7sh 0 • 105 SouTh Flfeh Avenue Tel: 6; 2- 252 -9u70 Suite 513 Lax: 612 - 252 -9077 Minneapolis, MN 55401 Web: land4sryrm.no 21657 09/11/2013 Employee Hours Rate Amount Lindahl, Kendra S 1.25 116.00 $145.00 Total Professional Services for 30 $145.00 Total Charges for 30 - Review Application $145.00 Total Charges for .007 - Lennar PUD Sketch Plan and EAW $145.00 .011 - Construction Science SPA at 7545 Commerce jolty file 13-011) 90 - Reports /Presentation Professional Services Employee Hours Lindahl, Kendra S .50 Total Professional Services for 90 Rate Amount 116.00 $58.00 Total Charges for 90 - Reports /Presentation $58.00 $58.00 Total Charges for .011 -Construction Science SPA at 7545 Commerce (city file $58.00 13 -011) .017 - Corcoran Mini Storage on CR 10 (City file 13.017) 61 - Meeting with Applicant Professional Services Employee Hours Rate Amount Lindahl, Kendra S .25 116.00 $29.00 Project COR13011.GEN Corcoran Planning Services 90 - Reports /Presentation Professional Services Kinney, Tracey Rae Total Professional Services for 61 Total Charges for 61 - Meeting with Applicant Total Professional Services for 90 21657 $29.00 $29.00 Hours Rate Amount .50 75.00 $37.50 $37.50 Total Charges for 90 - Reports /Presentation $37.50 Total Charges for .017 - Corcoran Mini Storage on CR 10 (City file 13 -017) $66.50 90 - City Business Professional Services Employee Lindahl, Kendra S Total Professional Services for Hours Rate Amount 14.00 116.00 $1,624.00 $1,624.00 Total Charges for $1,624.00 Total Charges for 90 - City Business $1,624.00 MiG - City Meeting Professional Services Employee Hours Rate Amount Lindahl, Kendra S 2.00 100.00 $200.00 Total Professional Services for $200.00 Total Charges for MTG - City Meeting Reimbursable Reimbursable Total Charges for $200.00 $200.00 Payee Invoice Unit Rate Qty Markup Amount Lindahl, Kendra S 261 .00 76.84 1.00 $76.84 Total Reimbursable for $76,84 Total Charges for $76.84 Total Charges for - $76.84 Invoice Amount $2,170.34 Please remit to: Landform, 105 South Fifth Avenue, Suite 513, Minneapolis, MN 55401 Page 2 of 2 Bill Review Report - Landform Professional Services, LLC As of Saturday, August 31, 2013 Project COR13011.GEN Corcoran Planning Services Client City of Corcoran P.O. # 8200 County Road 116 Prin. Lindahl, Kendra S Corcoran MN, 55340 P.M. Lindahl, Kendra S Rate Schedule 2013 Corcoran City Rates Description Unbilled Detail Date Hrs/Units Rate Markup Hold Charge COR13011.GEN- .007 -30 Review Application 0.00 145.00 Labor Lindahl, Kendra S Principal 8/5/2013 0.50 116.00 0.00 58.00 call from Wayzata School district about plans Lindahl, Kendra S Principal 8/12/2013 0.25 116.00 0.00 29.00 client contact Lindahl, Kendra S Principal 8/15/2013 0.50 116.00 0.00 58.00 call to Lennar /file EAW responses Total Labor 1.25 0.00 145.00 COR13011.GEN- .011 -90 Reports /Presentation 0.00 58.00 Labor Lindahl, Kendra S Principal 8/1/2013 0.50 116.00 0.00 58.00 approval letter Total Labor 0.50 0.00 58.00 COR1301 i.GEN- .017 -61 Meeting with Applicant 0.00 29.00 Labor Lindahl, Kendra S Principal 8/5/2013 0.25 116.00 0,00 29.00 questions from applicant about area charges and connection fees Total Labor 025 0.00 29.00 COR13011.GEN- .017 -90 Reports /Presentation 0.00 37.50 Labor Kinney, Tracey Rae Planner II 8/1/2013 0.50 75.00 0.00 37.50 Commission PPT Total Labor 0.50 0.00 37.50 COR13011.GEN- .019 -30 Review Application 0.00 203.00 Labor Lindahl, Kendra S Principal 8/19/2013 0.25 116.00 0,00 29.00 review submittal Lindahl, Kendra S Principal 8/21/2013 1.50 116.00 0.00 174.00 review plans and draft incomplete letter Total Labor 17 0.00 203.00 9/11/2013 2:49:53 PM 1 of 2 Bill Review Report - Landform Professional Services, LLC As of Saturday, August 31, 2013 COR13011.GEN -90 City Business 57.63 0.00 812.00 0.00 464.00 0.00 1,643.21 Labor 0.00 812.00 Lindahl, Kendra S Principal 811/2013 0.50 116.00 0.00 58.00 calls7emails Lindahl, Kendra S Principal 8/2/2013 1.00 116.00 0.00 116.00 calls /emails Lindahl, Kendra S Principal 8/5/2013 1.00 116.00 0.00 116.00 DRC agenda and calls /emails Lindahl, Kendra S Principal 8/712013 4.00 116.00 0.00 464.00 office hours Lindahl, Kendra S Principal 8/14/2013 3.00 116.00 0.00 348.00 office hours Lindahl, Kendra S Principal 8/15/2013 0.50 116.00 0.00 58.00 zoning calls Lindahl, Kendra S Principal 8/19/2013 1.00 116.00 0.00 116.00 zoning calls /emails /project status memo7dre agenda Lindahl, Kendra S Principal 8/21/2013 1.00 116.00 0.00 116.00 office hours Lindahl, Kendra S Principal 8/28/2013 2.00 116.00 0.00 232.00 office hours Total Labor 14.00 0.00 1,624.00 Other Direct Charges Exp Code: Company Car Mileage 1921 . .0,00 19,21 Lindahl, Kendra S 817/2013 19.21 0.00 1.00 0.00 19.21 corcoran office hours Total Other Direct Charges 1921 0.00 19.21 COR13011.GEN -99 City Expenses 0.00 57.63 Other Direct Charges Exp Code: Company Car Mileage . 57.63 - 0,00 , . ... 57.63 Lindahl, Kendra S 8/14/2013 19.21 0.00 1.00 0.00 19.21 corcoran office hours Lindahl, Kendra S 8/21/2013 19.21 0.00 1.00 0.00 19.21 corcoran office hours Lindahl, Kendra S 812812013 19.21 0.00 1.00 0.00 19.21 corcoran office hours COR13011.GEN -MTG City Meeting Lindahl, Kendra S PC meeting Lindahl, Kendra S CC meeting Total Other Direct Charges 57.63 Labor Principal 811/2013 4.00 116.00 Principal 8/29/2013 3.00 116.00 Total Labor 7.00 0.00 57.63 0.00 812.00 0.00 464.00 0.00 348.00 0.00 812.00 9/11/2013 2:49:53 PM 2 of 2 e 19927 Dassel 176 00 012181 23650 Pioneer 26 25 2013 23 10211 Ha e 111 31 29 22730 Wagon Wheel 674-71 62 59 7800 Maple Hill 31 50 62 1. 6415 Hunter '604 Commerce 35 00 107 20439 CR 10 47 25 108 112 6603 Willow 6785 Horseshoe Bend 398 :70 62 115 10685 Windmill 26 89 25 117 3:16 7604 Commerce 6520 Pioneer 20"1 120 19850 Jackie 78 97 129 6603 Willow 1 17150 132 6785 Horseshoe Bend 26 25 2x0132 .... continQ ....... METRO WEST INSPECTION PAYLASTAMOUNT SERVICES, INC. IN THIS COLUMN WMO T INSPECnON SERVICJ BOX 248 LORETTO, MN 55357 PH. 763- 479 -1720 FAX 763- 479 -3090 CITY OF CORCORAN 2013 ,TWO J TERMS: PLEASE DETACH AND RETURN WITH YOUR REMITTANCE DATE CHARGES AND CREDITS BALANCE 135 BALANCE FORWARD p 6497 Trail 31 50 136 —34x 8055 Corcoran Tr W 31 50 143 21636 Nystrom 31 50 144 6710 Park Trl 26 25 153 19501 Jackie 31 50 154 20117 Hillside 52 50 2,10132 INVOICE TOTAL: METRO WEST INSPECTION SERVICES, INC. $ 3078159 4 Thank You PAYLASTAMOUNT IN THIS COLUMN Northland Securities, Inc. 45 South 7th Street Suite 2000 Minneapolis, MN 55402 -1625 USA Voice: F1z -esl - ',900 Pax: 612 -851 -5951 NORTHLAND 10 SECURITIES o Invoice Number: 3415 Invoice Date: 8/9/1"3 Page: 1, Sold To: CITY OF CORCORAN Brad Martens CITY HALL -8200 CO. ROAD 1.16 CORCORAN, MN 55340 -2100 Customer PO Payment Terms Sales Rep ID Due Date r Utility improvements I Net 30 Days � 9/8/13 Description Amount ices related to Financial 1- Please see attached detail. Check No: Or s Subtotal Sales Tax Total Invoice Amount Payment Received TOTAL. 2,520.00 2.520.00 Notehland Securities, Inc. 45 South 7th Street, Suite 2000, Minneapolis, MN 55402 T,11 Free 1 -800- 851 -2920 Main 612 - 851 -5900 u. 612 -851 -5987 www.northlandsecuricies.com Member FINRA and SIPC NORTHLAND STRATEGIES Special Projects Group INVOICE SUPPLEMENT Client: City of Corcoran Project: Financial Planning for Utility Improvements and TIF Review Contact: Brad Martens City Administrator City of Corcoran 8200 County Road 116 Corcoran, Minnesota 55340 Billing Period: August 2013 Services Performed • Update financial plans • Meet with city administrator to review financial plans • Complete property tax analysis • Review city engineer memo on development project • Prepare memo and draft financial reports for city administrator Staff Time Position Senior Professional Professional Support Total Staff Expenses Mileage Printing Other (adjustment to stay within budget) Total Expenses Hours Rate Billable 15.75 $160 $2,520.00 - $135 $0.00 - $105 $0.00 15.75 $2,520.00 $0.00 $0.00 $0.00 $0.00 Total This Period $2,520.00 Project Summary Total Budget* $ 8,160.00 Billed This Period ($2,520.00) Billed Previous ($7,013.33) Budget Remaining * $ (1,373.33) *Per agreement, city may authorize hourly work above the budget at its sole discretion. Northland Securities, Inc. Page 2 of 2 The following is a summary of project status for current, active projects: 1. Armbruster Topography and Wetland Waiver (city file no. 09 -011). An application has been received for a waiver from the topography and wetland requirements and was reviewed by the City Council on November 23, 2009. The City Council expressed concerns about the concept and directed the applicant to revise the concept plan. The applicant submitted a letter extending the review period until January 1, 2014. Staff recommends that no further extensions be provided. PUD Sketch Plan and EAW for Lennar (City File 13 -007). The applicant submitted a PUD sketch plan and the City Council took action initiate the completion of the required EAW (environmental review assessment worksheet) at the April 25th Council meeting. The sketch plan was reviewed by the Council on June 27th and advisory comments were provided. The EAW is a process required by the State of Minnesota. The EAW was distributed for comment and the comment period ends on September 4th. The EAW is scheduled for Council consideration on September 26th. Following completion of the EAW, the applicant could request approval of preliminary plat and PUD preliminary development plan and finally a final plat, PUD final development plan and rezoning to PUD. 3. Great River Energy Administrative Permit and Site Plan Modification for replacing tower at 7251 CR 116 (26- 119 -23 -41 -0001) (city file 13 -008). This item is currently incomplete, but will be administratively approved. 4. Triden Ridge Estates Second Addition Preliminary Plat and Final Plat at 23425 CR 117 (city file 13 -019). The landowner received a wetland delineation and topography waiver on June 27th. They have submitted a request for approval of a preliminary and final plat. This is scheduled for Parks Commission review on September 17th, Planning Commission review on October 3rd and City Council on October 24tH 5. Meadow Creek Estates 2nd Addition Preliminary Plat, Final Plat and Easement Vacation (PID 06- 119 -23 -32 -0005 and 06- 119 -23 -34 -0003) (City file 13 -020). This is scheduled for Parks Commission review on September 17th, Planning Commission review on October 3rd and City Council on October 24th 6. City- initiated Ordinance Amendment regarding Density (city file 13 -021). This is scheduled for Parks Commission review on September 17tH, Planning Commission review on October 3rd and City Council on October 24tH 7. Sign Ordinance Update. At the April 25th Council meeting, the City reviewed a request for the city to initiate a sign ordinance update. Specifically, they requested that the City review the ordinance standards relating to sign area, sign height and internal illumination and, because this is a city -wide issue, that the ordinance update be completed by the City out of the City funds. The Council discussed the issue and directed staff to bring a proposal back at a later date because the Council felt Landform , SensiblyGreen and Site to Finish® are registered service marks of Landform Professional Services, LLC. 1 Agenda Item _ i • i • L A N D F O R M From Site to Finish 105 South Fifth Street, Tel: 612 - 252 -9070 MEMORANDUM Suite Minneapolis, MN 55401 Fax: 612-252-9077 pool et www.lantlform.net ndfor DATE September 17, 2013 TO Brad Martens cc City Council, Planning Commission, Parks & Trails Commission FROM Kendra Lindahl, City Planner RE Active Corcoran Planning Applications The following is a summary of project status for current, active projects: 1. Armbruster Topography and Wetland Waiver (city file no. 09 -011). An application has been received for a waiver from the topography and wetland requirements and was reviewed by the City Council on November 23, 2009. The City Council expressed concerns about the concept and directed the applicant to revise the concept plan. The applicant submitted a letter extending the review period until January 1, 2014. Staff recommends that no further extensions be provided. PUD Sketch Plan and EAW for Lennar (City File 13 -007). The applicant submitted a PUD sketch plan and the City Council took action initiate the completion of the required EAW (environmental review assessment worksheet) at the April 25th Council meeting. The sketch plan was reviewed by the Council on June 27th and advisory comments were provided. The EAW is a process required by the State of Minnesota. The EAW was distributed for comment and the comment period ends on September 4th. The EAW is scheduled for Council consideration on September 26th. Following completion of the EAW, the applicant could request approval of preliminary plat and PUD preliminary development plan and finally a final plat, PUD final development plan and rezoning to PUD. 3. Great River Energy Administrative Permit and Site Plan Modification for replacing tower at 7251 CR 116 (26- 119 -23 -41 -0001) (city file 13 -008). This item is currently incomplete, but will be administratively approved. 4. Triden Ridge Estates Second Addition Preliminary Plat and Final Plat at 23425 CR 117 (city file 13 -019). The landowner received a wetland delineation and topography waiver on June 27th. They have submitted a request for approval of a preliminary and final plat. This is scheduled for Parks Commission review on September 17th, Planning Commission review on October 3rd and City Council on October 24tH 5. Meadow Creek Estates 2nd Addition Preliminary Plat, Final Plat and Easement Vacation (PID 06- 119 -23 -32 -0005 and 06- 119 -23 -34 -0003) (City file 13 -020). This is scheduled for Parks Commission review on September 17th, Planning Commission review on October 3rd and City Council on October 24th 6. City- initiated Ordinance Amendment regarding Density (city file 13 -021). This is scheduled for Parks Commission review on September 17tH, Planning Commission review on October 3rd and City Council on October 24tH 7. Sign Ordinance Update. At the April 25th Council meeting, the City reviewed a request for the city to initiate a sign ordinance update. Specifically, they requested that the City review the ordinance standards relating to sign area, sign height and internal illumination and, because this is a city -wide issue, that the ordinance update be completed by the City out of the City funds. The Council discussed the issue and directed staff to bring a proposal back at a later date because the Council felt Landform , SensiblyGreen and Site to Finish® are registered service marks of Landform Professional Services, LLC. 1 that this was a significant undertaking that would involve much more than this one issue. We will work with the City Administrator to determine the appropriate meeting to have this considered. Also, there are a number of projects that have been approved, but are still not filed and closed out: 1. Ess Addition (city files 05 -017, 08 -003 and 12 -024). The City Council granted an after - the -fact extension for this final plat at their November 29, 2012 meeting. The applicant is now working to file the required documents to close out this file. 2. Corcoran Business Park (city file 06 -005). The City Council granted a one year extension to the final plat approval, which expired on April 12, 2011. Staff has spoken to the applicant and is still working to close out this project. 3. Northern Natural Gas Administrative Permit (city file 09 -009). This project has been completed but a site inspection on May 15th I identified 5 trees that must be replaced. Upon replacement of these trees, the project can be closed out and the landscape guarantee refunded. Staff has inspected, refunded the landscape bond and is the process of closing out the file. 4. Satellite Industries Site Plan Amendment, Conditional Use Permit Amendment, Lot Consolidation and Easement Vacation (city file 10 -007). On September 23rd the City Council approved Resolutions 2010 -37, 2010 -38 and 2010 -39 approving the request with a number of conditions. The applicant has addressed those conditions and has submitted a building permit application and has begun site work. Staff inspected the site on October 12th and found that the major site improvements had been made, but there are several items that still have to be addressed. We have discussed these items with the landowner. The city has a financial guarantee in place to ensure completion. We inspected the site on July 31s' and found a number of trees that did not survive and have to be replaced. We have another inspection planned for later this month. 5. Park Place Storage After - the -Fact Extension of Approvals (city file no. 10 -008). On September 23, 2010, the City Council approved a site plan and conditional use permit amendment for Park Place Storage to construct the 18th and final mini - storage building on that site. The approvals expired on September 23, 2011. The applicant contacted the City and requested a one year extension until September 23, 2012. The conditions have been met and a building permit was issued in September. The applicant has completed most of the site work with final items to be completed and final inspection this month. 6. Rocks N Blocks Site Plan Amendment and Conditional Use Permit (city file no. 10 -012). An application was received for a Conditional Use Permit and Site Plan Amendment to continue operation of a business with outside storage at 20010 75th Avenue North. The application was approved by the City Council on June 23rd. This was approved as a way to correct a code enforcement issue. Staff inspected the site on July 31St and found that the landscaping had not yet been completed. The work is now complete, the LOC and escrow have been refunded and staff is working to close out the file. 7. Hope Ministries Conditional Use Permit for Cemetery and Vacation of Drainage & Utility Easement at 19951 Oswald Farm Road (city file 12 -002). Hope Ministries has submitted a request for a conditional use permit to allow a cemetery west of the existing church. The application was approved by the City Council on March 22nd and site work had begun. The letter of credit for site improvements has been released but we are holding the escrow pending completion of the approved landscaping. 8. Schmid's Hidden Valley 2 "d Addition Topography /Wetland Waiver, Preliminary Plat and Final Plat at 21820 Oakdale Drive (PID 04- 119 -23 -34 -0007, 04- 119 -23 -42 -0002 and 04- 119 -23 -42 -0003) (City File No. 12 -016). The application for topography and wetland delineation waiver was approved at the September 27th Council meeting. The preliminary plat and final plat were approved by the City Council on April 25th. The applicant is working on complying with approval conditions so that they can get the final plat mylar signed and recorded. 9. Site Plan and Variance for Maple Hill Estates Community Center) (City File 12 -022). The landowner and the City received a CDBG grant to construct a new community center on land north of the manufactured home park that is also owned by the park owner. This new building is in the process MEMORANDUM 2 of being designed. The building is likely to straddle a lot line or at minimum require a setback variance. The survey has been completed and the site plan is currently being prepared. This item was approved by the City Council on April 25th. The City Administrator is working on this project to determine schedule and viability. 10. Feasibility Study for Lennar (City File 12 -025). The applicant requested that the City conduct an infrastructure feasibility study regarding property west of CR 101 and north of Hackamore. This is part of the property that was previously proposed as the "Hedgestone" development. The applicant has provided an escrow and the City Engineer has begun work on feasibility study. The study was accepted by the City Council at their April 25th Council meeting. The City Engineer continues to refine the study. 11. Heinz Second Addition Preliminary and Final Plat at 20801 CR 117 (03- 119 -23 -14 -0002) (City file 13 -003). A wetland and topographic waiver was approved on January 24th. This item was approved by the City Council action on April 25th. The applicant is working on complying with approval conditions so that they can get the final plat mylar signed and recorded. The applicant has site work to complete and then the escrow can be refunded. 12. Lano Equipment at 23580 Highway 55 Site Plan Amendment for Cold Storage. (31- 119- 23 -34- 0007) (13 -006). This item was approved by the City Council on July 11th. The applicant has not yet submitted revised plans for City review and approval. Upon approval of the plans, they could apply for a building permit to construct the new building. 13. Funfar CUP for accessory building at 22730 Wagon Wheel (32- 119 -23 -24 -0006) (13 -009). This item was approved by the Council on July 11th. The applicant must comply with conditions and then the project will be closed out. 14. Ophoven CHOL at 19315 CR 30 (city file 13 -014). Jeff Ophoven has submitted a request for approval of a CHOL for an existing home occupation for outside storage. This is the result of a code enforcement issue. The item was reviewed at the Planning Commission on July 18th and City Council approved the request on July 25th. Staff will now close out the file. 15. Sketch Plan Review for Mini - Storage at 19219 CR 10 (City file 13 -017). This was just received and is being reviewed for completeness. It was reviewed at the August 1St Planning Commission and the September 12th City Council meeting. The council indicated general support for a request to reguide to industrial and a rezoning to PUD to address transitions. Staff will be meeting with the applicant on September 25th to discuss next steps. MEMORANDUM STAFF REPORT / Code Compliance Agenda Item: 8 b. Council Meeting: Prepared By: September 26, 2013 Mike Pritchard Topic: Action Required: CODE COMPLIANCE REPORT — August 2013 Information Only Complaints and Concerns Permits and Zoning Referred to Public Building Complaints Nuisiance Grass & Animal Home Works, Misc. Cases Permits - Building Grading or Misc. Overweight Concerns Junk /Junk Weed Violations Occupations Signs Metro West, Compaints Referred to Zoning Permits Driveway Permits /Ag Vehicle Total Vehicles Control or City Concerns City Attorney review Permits Permits Engineer 8 1 0 1 5 1 0 1 2 1 0 1 2 1 6 1 0 1 3 1 26 1 0 1 4 1 1 Code Enforcement Issues: Complaint 12 -031: Hazardous Building at 20xxx County Road 10. No Update. Complaint 12 -065: Multiple Code Violations 19xxx County Road 10. Progress made. Council updated in closed session at 8/8/2013 Council Meeting. CITY OF CORCORAN 2013 PERFORMANCE REPORT - GENERAL FUND AS OF SEPTEMBER 20, 2013 8c. 1 of 5 2013 Variance Account Description 2012 Actual 2013 Budget 2013 Actual Amount Remaining % Remaining Year End Forecast Budqet vs YEF Comments REVENUE Other General Government R 100-41900-31020 Delinquent Property Taxes 38,238.90 0.00 15,674.67 - 15,674.67 0.00% 25,000.00 25,000.00 R 100 - 41900 -31100 General Property Taxes 2,473,578.03 2,604,456.00 1,348,857.73 1,255,598.27 48.21% 2,578,411.00 - 26,045.00 R 100 - 41900 -31810 Cable Franchise Fee 38,195.52 35,000.00 0.00 35,000.00 100.00% 35,000.00 0.00 R 100 -41900 -32110 Liquor License Fee 18,270.00 18,250.00 18,290.00 -40.00 - 0.22% 18,290.00 40.00 R 100 - 41900 -33402 Homestead Credit 10,543.37 0.00 0.00 0.00 0.00% 0.00 0.00 R 100 - 41900 -33420 Ag Preserve Credit 5,825.36 0.00 0.00 0.00 0.00% 0.00 0.00 R 100 -41900 -33421 PERA State Aid 1,845.00 1,845.00 922.50 922.50 50.00% 1,845.00 0.00 R 100 - 41900 -33422 Other State Grants and Aids 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 R 100 - 41900 -34000 Charges for Services 95.00 0.00 0.00 0.00 0.00% 0.00 0.00 R 100-41900-34103 Zoning /Land Use Appl Fee 7,180.00 6,000.00 8,255.00 - 2,255.00 - 37.58% 8,255.00 2,255.00 R 100 - 41900 -34105 Copies /Maps 108.39 150.00 290.76 0.00 0.00% 300.00 150.00 R 100 - 41900 -34107 Special Assessment Search 50.00 50.00 50.00 0.00 0.00 %0 50.00 0.00 R 100-41900-34108 TIF Administration 8,500.00 12,000.00 0.00 12,000.00 100.00% 0.00 - 12,000.00 R 100 - 41900 -34405 Clean Up Day Income 708.71 1,000.00 675.00 325.00 32.50% 675.00 - 325.00 R 100- 41900 -36200 Miscellaneous Revenues 18,634.83 2,500.00 10,404.00 0.00 0.00% 10,404.00 7,904.00 Work Comp Ins dividend /Sign permit R 100 - 41900 -36210 Interest Earnings 1,952.93 3,000.00 1,404.68 1,595.32 53.18% 3,000.00 0.00 R 100 - 41900 -36220 Other Rents and Royalties 10,848.00 10,848.00 10,848.00 0.00 0.00% 10,848.00 0.00 Cropland rental R 100 - 41900 -36230 Donations 4,575.00 1,100.00 700.00 400.00 0.00% 1,100.00 0.00 $ 2,828,622.21 $ 2,696,199.00 $ 1,416,372.34 $ 2,693,178.00 $ (3,021.00) City Hall Operations R 100 - 41941 -34101 Facility Rental 5,890.00 4,500.00 3,262.50 1,237.50 27.50% 4,500.00 0.00 R 100 - 41941 -36200 Miscellaneous Revenues 1,228.80 1,000.00 2,324.66 0.00 0.00% 2,325.00 1,325.00 Mailbox posts, NW Jaycees Donation $ 7,118.80 $ 5,500.00 $ 5,587.16 0.00% $ 6,825.00 $ 1,325.00 Police R 100 - 42100 -33423 Police Aid 45,308.00 47,000.00 0.00 47,000.00 100.00% 47,000.00 0.00 R 100 - 42100 -33424 Police POST Board Train Reimb 3,320.90 3,500.00 3,759.28 - 259.28 -7.41% 3,759.00 259.00 R 100 - 42100 -33620 Other County Grants /Aid 11,939.05 10,000.00 4,770.72 5,229.28 52.29% 10,000.00 0.00 Pass through only R 100- 42100 -34200 Police Permits 2,417.00 1,500.00 1,424.00 76.00 5.07% 1,500.00 0.00 R 100 - 42100 -34201 Police Serviced Charges 7,162.50 5,000.00 2,665.00 2,335.00 46.70% 5,000.00 0.00 Pass through only R 100 - 42100 -34202 Police Reports /Fees 756.00 1,500.00 598.00 902.00 60.13% 1,500.00 0.00 R 100 - 42100 -34204 Training 120.00 0.00 0.00 0.00 0.00% 0.00 0.00 R 100 - 42100 -35101 Fines 80,337.70 90,000.00 34,176.58 55,823.42 62.03% 45,000.00 - 45,000.00 No Civil Violations in 2013 R 100 - 42100 -36233 Refunds /Reimbursements 0.00 0.00 9,480.88 0.00 0.00% 9,480.90 9,480.90 Injured officer work comp reimbursement $ 155,074.61 $ 158,500.00 $ 56,874.46 $ 123,239.90 $ (35,260.10) Building Inspection R 100 -42400 -32210 Bldg /Plan Review Fees $ 56,020.82 $ 50,000.00 $ 98,261.31 $ (48,261.31) - 96.52% $ 75,000.00 $ 25,000.00 $26,911 of acutal is Public Works Facility permit Public Works R 100 -43100 -33418 Muni State Aid St Maintenance 126,236.00 130,000.00 112,545.90 17,454.10 13.43% 112,546.00 - 17,454.00 R 100 - 43100 -34300 Public Works Permits /Fees 3,930.00 3,000.00 1,935.00 1,065.00 35.50% 2,000.00 - 1,000.00 R 100 -43100 -34301 Dust Control 73,169.84 55,530.00 38,896.05 16,633.95 29.95% 55,530.00 0.00 R 100 -43100 -36200 Miscellaneous Revenues 16,789.20 0.00 1,791.69 0.00 0.00% 1,792.00 1,792.00 $ 220,125.04 $ 188,530.00 $ 155,168.64 # $ 171,868.00 $ (16,662.00 Ice & Snow Removal R 100 - 43125 -36200 Miscellaneous Revenues 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 Recycling R 100 - 43232 -33610 County Recycling Grant 14,820.00 14,500.00 0.00 14,500.00 100.00% 14,500.00 0.00 R 100 - 43232 -34400 Recycling 60,531.35 69,000.00 54,879.46 14,120.54 20.46% 60,000.00 - 9,000.00 $ 75,351.35 $ 83,500.00 $ 54,879.46 $ 74,500.00 $ (9,000.00) Parks R 100 -45200 -33422 Other State Grants and Aids 36,221.20 35,823.00 32,599.08 3,223.92 9.00% 32,599.08 - 3,223.92 NW Trails Grant R 100 - 45200 -34101 Facility Rental 1,995.68 1,000.00 1,457.33 - 457.33 - 45.73% 1,457.00 457.00 R 100 - 45200 -36200 Miscellaneous Revenues 62.91 0.00 13,550.00 - 13,550.00 0.00% 13,550.00 13,550.00 $3,500 & $10,000 Equipment Grants R 100 -45200 -36230 Donations 3,914.00 0.00 2,485.00 - 2,485.00 0.00% 2,485.00 - 2,485.00 $ 42,193.79 $ 36,823.00 $ 50,091.41 $ 50,091.08 $ 13,268.08 Transfers to /from Other Funds R 100 -49360 -39200 Transfer from Other Fund Total Revenue $ 3,384,506.62 $ 3,219,052.00 $ 1,837,234.78 $ 1,381,817.22 $ 3,194,701.98 $ (24,350.02 1 of 5 CITY OF CORCORAN 2013 PERFORMANCE REPORT - GENERAL FUND AS OF SEPTEMBER 20, 2013 8c. Account Description 2012 Actual 2013 Budget 2013 Actual Amount Remaining % Remaining Year End Forecast Budqet vs YEF Comments EXPENSE City Charter E 100-41000-210 Operating Supplies (GENERAL) 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 - 41000 -300 Professional Srvs (GENERAL) 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 $ - $ - $ - $ - $ - $ - City Council E 100 - 41100 -100 Wages and Salaries (GENERAL) 6,600.00 6,600.00 3,300.00 3,300.00 50.00% 6,600.00 0.00 E 100-41100-122 FICA 409.20 409.00 204.60 204.40 49.98% 409.00 0.00 E 100-41100-126 Medicare 95.70 96.00 47.85 48.15 50.16% 96.00 0.00 E 100-41100-210 Operating Supplies (GENERAL) 0.00 100.00 0.00 100.00 100.00% 0.00 - 100.00 E 100-41100-364 Worker's Comp Insurance 32.12 55.00 41.00 14.00 25.45% 41.00 -14.00 $ 7,137.02 $ 7,260.00 $ 3,593.45 $ 7,146.00 $ (114.00) Newspaper /Newsletter/Website E 100 -41130 -351 Newsletter Expenses 4,061.81 4,000.00 3,813.09 186.91 4.67% 4,500.00 500.00 E 100-41130-354 Web Site 700.00 700.00 0.00 700.00 100.00 % 700.00 0.00 $ 4,761.81 $ 4,700.00 $ 3,813.09 $ 5,200.00 $ 500.00 City Administrator E 100-41300-100 Wages and Salaries (GENERAL) 92,518.74 93,987.00 70,370.07 23,616.93 25.13% 111,332.36 17,345.36 E 100 - 41300 -121 PERA 6,707.62 6,814.00 5,044.90 1,769.10 25.96% 7,832.75 1,018.75 E 100-41300-122 FICA 5,147.67 5,827.00 4,038.36 1,788.64 30.70% 6,751.90 924.90 E 100 - 41300 -126 Medicare 1,312.31 1,363.00 836.00 527.00 38.66% 1,470.62 107.62 E 100-41300-130 Employer Paid FSA 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 E 100-41300-131 Employer Paid Health 9,914.01 13,817.00 12,436.89 1,380.11 9.99% 17,113.15 3,296.15 E 100-41300-132 Medical Cafeteria Plan -55.40 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 - 41300 -133 Employer Paid H S A 4,099.99 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 - 41300 -140 Unemployment Comp (GENERAL) 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 - 41300 -208 Training and Instruction 1,812.60 2,500.00 1,261.00 1,239.00 49.56% 1,239.00 - 1,261.00 E 100-41300-210 Operating Supplies (GENERAL) 491.67 700.00 384.85 315.15 45.02% 700.00 0.00 E 100 - 41300 -300 Professional Srvs (GENERAL) 0.00 #DIV /0! 0.00 0.00 E 100 - 41300 -364 Worker's Comp Insurance - 683.48 840.00 354.00 486.00 57.86% 840.00 0.00 E 100 -41300 -433 Dues and Memberships 847.76 900.00 45.00 855.00 95.00% 900.00 0.00 $ 122,113.49 $ 126,748.00 $ 94,771.07 $ 148,179.78 $ 21,431.78 Clerk/Admin E 100 - 41400 -100 Wages and Salaries (GENERAL) 135,247.23 117,112.00 78,769.24 38,342.76 32.74% 126,797.00 9,685.00 E 100 - 41400 -110 Overtime 1,827.35 2,000.00 1,687.86 312.14 15.61% 2,000.00 0.00 E 100 - 41400 -121 PERA 9,921.71 8,635.00 5,532.42 3,102.58 35.93% 8,635.00 0.00 E 100 - 41400 -122 FICA 8,883.26 7,385.00 5,156.62 2,228.38 30.17% 7,985.00 600.00 E 100-41400-126 Medicare 2,077.60 1,727.00 1,205.89 521.11 30.17% 1,868.00 141.00 E 100 - 41400 -130 Employer Paid FSA 700.00 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 - 41400 -131 Employer Paid Health 7,636.59 27,634.00 13,794.42 13,839.58 50.08% 19,707.00 - 7,927.00 E 100 - 41400 -132 Medical Cafeteria Plan 12,018.03 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 - 41400 -133 Employer Paid H S A 3,007.84 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 - 41400 -140 Unemployment Comp (GENERAL) 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 - 41400 -208 Training and Instruction 829.95 3,500.00 1,335.00 2,165.00 61.86% 1,335.00 - 2,165.00 E 100 - 41400 -210 Operating Supplies (GENERAL) 403.71 500.00 402.84 97.16 19.43% 500.00 0.00 E 100 - 41400 -300 Professional Srvs (GENERAL) 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 - 41400 -364 Worker's Comp Insurance 1,215.78 1,411.00 1,064.00 347.00 24.59% 1,064.00 - 347.00 E 100 - 41400 -433 Dues and Memberships 35.00 150.00 70.00 80.00 0.00% 150.00 0.00 $ 183,804.05 $ 170,054.00 $ 109,018.29 $ 170,041.00 $ (13.00) Elections E 100 - 41410 -210 Operating Supplies (GENERAL) $ 6,262.58 $ 5,000.00 $ - $ 5,000.00 100.00% $ - $ (5,000.00) Auditor/Treasurer E 100 - 41540 -300 Professional Srvs (GENERAL) $ 22,160.50 $ 21,700.00 $ 23,272.00 $ (1,572.00) - 7.24% $ 25,000.00 $ 3,300.00 Assessor E 100-41550-210 Operating Supplies (GENERAL) 929.29 500.00 523.71 (23.71) - 4.74% 1,000.00 500.00 E 100 - 41550 -300 Professional Srvs (GENERAL) 49,284.00 49,284.00 32,856.00 16,428.00 33.33% 49,284.00 0.00 $ 50,213.29 $ 49,784.00 $ 33,379.71 $ 50,284.00 $ 500.00 Attorney E 100 - 41600 -300 Professional Srvs (GENERAL) 22,352.59 30,000.00 25,303.57 4,696.43 13.42% 30,000.00 0.00 $ 22,352.59 $ 30,000.00 $ 25,303.57 $ 30,000.00 $ - Other General Government E 100 - 41900 -210 Operating Supplies (GENERAL) 31.25 0.00 3,286.90 - 3,286.90 0.00% 3,287.00 3,287.00 2012 Crop Land tax E 100 - 41900 -300 Professional Srvs (GENERAL) 21,040.50 0.00 47,256.23 - 47,256.23 0.00% 23,808.00 23,808.00 $23,448 Sewer Planning Fees to be moved to Utility fund E 100 - 41900 -360 Insurance GENERAL 18,806.00 45,000.00 54,412.00 - 9,412.00 - 20.92% 54,412.00 9,412.00 2 of 5 CITY OF CORCORAN 2013 PERFORMANCE REPORT - GENERAL FUND AS OF SEPTEMBER 20, 2013 8c. Account Description 2012 Actual 2013 Budget 2013 Actual Amount Remaining % Remaining Year End Forecast Budqet vs YEF Comments E 100 - 41900 -433 Dues and Memberships 24,454.47 24,000.00 19,821.13 4,178.87 17.41% 24,000.00 0.00 E 100 - 41900 -810 Refunds /Reimbursements 0.00 0.00 0.00 0.00 0.00% 9,100.00 0.00 $ 64,332.22 $ 69,000.00 $ 124,776.26 $ 114,607.00 $ 45,607.00 Planning & Zoning E 100 - 41910 -100 Wages and Salaries (GENERAL) 0.00 0.00 0.00% 0.00 0.00 E 100-41910-121 PERA 0.00 0.00 0.00% 0.00 0.00 E 100 - 41910 -122 FICA 0.00 0.00 0.00% 0.00 0.00 E 100 - 41910 -126 Medicare 0.00 0.00 0.00% 0.00 0.00 E 100 - 41910 -130 Employer Paid FSA 0.00 0.00 0.00% 0.00 0.00 E 100 - 41910 -131 Employer Paid Health 0.00 0.00 0.00% 0.00 0.00 E 100 - 41910 -210 Operating Supplies (GENERAL) 0.00 0.00 303.77 (303.77) 0.00% 300.00 300.00 E 100-41910-300 Professional Srvs (GENERAL) 41,785.46 32,000.00 32,760.41 (760.41 ) -2.38% 50,000.00 18,000.00 $ 41,785.46 $ 32,000.00 $ 33,064.18 $ 50,300.00 $ 18,300.00 Code Enforcement E 100 -41920 -100 Wages and Salaries (GENERAL) 7,543.20 39,419.00 26,123.43 13,295.57 33.73% 39,419.00 0.00 E 100 - 41920 -110 Overtime 0.00 1,000.00 266.43 733.57 73.36% 500.00 - 500.00 E 100 - 41920 -121 PERA 502.91 2,930.00 1,854.64 1,075.36 36.70% 2,930.00 0.00 E 100 - 41920 -122 FICA 445.39 2,506.00 1,834.03 671.97 26.81% 2,506.00 0.00 E 100 - 41920 -126 Medicare 104.19 586.00 428.92 157.08 26.81% 586.00 0.00 E 100 - 41920 -130 Employer Paid FSA 0.00 350.00 0.00 350.00 100.00% 350.00 0.00 E 100 - 41920 -131 Employer Paid Health 13,467.00 4,205.88 9,261.12 68.77% 6,240.00 - 7,227.00 E 100-41920-132 Medical Cafeteria Plan 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 - 41920 -208 Training and Instruction 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 - 41920 -210 Operating Supplies (GENERAL) 1,054.14 1,500.00 333.01 1,166.99 77.80% 1,500.00 0.00 E 100-41920-417 Uniforms 100.00 100.00 100.00 0.00 0.00% 100.00 0.00 $ 10,275.51 $ 61,858.00 $ 35,146.34 $ 54,131.00 $ (7,727.00) City Hall Operations E 100 - 41941 -200 Office Supplies (GENERAL) 1,978.10 3,000.00 1,675.66 1,324.34 44.14% 3,000.00 0.00 E 100 - 41941 -201 Postage /Shipping 1,628.25 2,500.00 2,132.19 367.81 14.71% 2,500.00 0.00 E 100 - 41941 -207 Computer Supplies 2,423.59 3,000.00 1,913.55 1,086.45 36.22% 3,000.00 0.00 E 100 - 41941 -210 Operating Supplies (GENERAL) 12,496.89 9,500.00 10,583.54 - 1,083.54 - 11.41% 11,000.00 1,500.00 E 100 - 41941 -300 Professional Srvs (GENERAL) 15,385.05 7,000.00 5,202.26 1,797.74 25.68% 7,000.00 0.00 E 100 - 41941 -321 Telephone 2,182.22 3,000.00 1,530.35 1,469.65 48.99% 3,000.00 0.00 E 100 - 41941 -352 General Notices and Pub Info 2,234.88 2,000.00 2,170.69 - 170.69 -8.53% 2,500.00 500.00 E 100 - 41941 -364 Worker's Comp Insurance 0.00 438.00 0.00 438.00 100.00% 0.00 - 438.00 E 100 - 41941 -380 Utility & Services (GENERAL) 12,832.53 14,500.00 10,360.39 4,139.61 28.55% 14,500.00 0.00 E 100 - 41941 -400 Repairs & Maint Cont (GENERAL) 9,816.79 4,000.00 5,883.25 - 1,883.25 - 47.08% 9,000.00 5,000.00 $4,000 cleaning service E 100- 41941 -430 Misc. Banking Charge 64.00 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 - 41941 -520 Buildings and Structures 0.00 4,000.00 3,028.81 971.19 0.00% 4,000.00 0.00 E 100 - 41941 -810 Refunds /Reimbursements 0.00 0.00 433.74 - 433.74 0.00% 0.00 0.00 $ 61,042.30 $ 52,938.00 $ 44,914.43 $ 59,500.00 $ 6,562.00 IT (Info Technology) E 100-41951-207 Computer Supplies 7,580.31 7,500.00 6,645.49 854.51 11.39% 7,500.00 0.00 E 100 - 41951 -210 Operating Supplies 0.00 4,500.00 1,252.45 3,247.55 72.17% 4,500.00 0.00 E 100 - 41951 -300 Professional Srvs 0.00 6,000.00 3,397.41 2,602.59 43.38% 6,000.00 0.00 E 100 - 41951 -530 Improvements Other Than Bldg 0.00 7,000.00 8,583.99 - 1,583.99 - 22.63% 9,000.00 2,000.00 $2,000 from Jaycee's donation 100 - 41941 -36200 $ 7,580.31 $ 25,000.00 $ 19,879.34 $ 27,000.00 $ 2,000.00 Police E 100 - 42100 -100 Wages and Salaries (GENERAL) 507,594.11 515,852.00 328,747.08 187,104.92 36.27% 515,852.00 0.00 E 100 - 42100 -110 Overtime 1,506.73 9,500.00 3,834.42 5,665.58 59.64% 4,500.00 - 5,000.00 E 100 - 42100 -111 Overtime Events /Grants 10,756.14 15,000.00 7,626.79 7,373.21 49.15% 15,000.00 0.00 See 100 - 42101 -111 E 100 - 42100 -121 PERA 74,894.25 77,570.00 48,422.69 29,147.31 37.58% 77,570.00 0.00 E 100 - 42100 -126 Medicare 7,615.33 7,811.00 5,033.23 2,777.77 35.56% 7,811.00 0.00 E 100-42100-130 Employer Paid FSA 608.66 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 - 42100 -131 Employer Paid Health 34,814.94 90,431.00 53,321.63 37,109.37 41.04% 90,431.00 0.00 E 100 - 42100 -132 Medical Cafeteria Plan 30,739.96 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 - 42100 -133 Employer Paid H S A 11,486.15 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 - 42100 -200 Office Supplies (GENERAL) 5,236.99 5,000.00 2,557.93 2,442.07 48.84% 5,000.00 0.00 E 100 - 42100 -201 Postage /Shipping 354.44 500.00 123.09 376.91 75.38% 250.00 - 250.00 E 100 - 42100 -208 Training and Instruction 11,010.16 10,000.00 9,362.35 637.65 6.38% 10,000.00 0.00 E 100 - 42100 -209 Police Reserves 3,119.83 3,500.00 2,578.25 921.75 26.34% 3,500.00 0.00 E 100 -42100 -210 Operating Supplies (GENERAL) 4,185.49 3,500.00 2,758.82 741.18 21.18% 3,500.00 0.00 E 100 - 42100 -212 Motor Fuels 39,114.51 34,000.00 24,640.34 9,359.66 27.53% 36,000.00 2,000.00 E 100 - 42100 -220 Repair /Maint Supply (GENERAL) 13,397.30 8,000.00 6,668.79 1,331.21 16.64% 8,000.00 0.00 E 100 - 42100 -223 Building Repair Supplies 3,710.63 3,000.00 2,617.95 382.05 12.74% 3,000.00 0.00 E 100 -42100 -300 Professional Srvs GENERAL 40.00 500.00 0.00 500.00 100.00% 250.00 - 250.00 3 of 5 CITY OF CORCORAN 2013 PERFORMANCE REPORT - GENERAL FUND AS OF SEPTEMBER 20, 2013 8c. Account Description 2012 Actual 2013 Budget 2013 Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF Comments E 100- 42100 -301 Prisoner 5,370.25 8,000.00 8,492.23 - 492.23 -6.15% 10,000.00 2,000.00 E 100 - 42100 -304 Legal Fees 25,868.76 30,000.00 22,519.96 7,480.04 24.93% 25,000.00 - 5,000.00 E 100 - 42100 -321 Telephone 7,244.77 7,200.00 4,465.86 2,734.14 37.97% 7,200.00 0.00 E 100 - 42100 -323 Radio Units 11,420.06 15,300.00 10,030.08 5,269.92 34.44% 15,300.00 0.00 E 100 - 42100 -364 Worker's Comp Insurance 7,455.55 24,000.00 14,817.00 9,183.00 38.26% 14,817.00 - 9,183.00 E 100- 42100 -380 Utility & Services (GENERAL) 2,140.77 4,000.00 2,707.03 1,292.97 32.32% 4,000.00 0.00 E 100 - 42100 -417 Uniforms 7,768.09 8,460.00 6,438.60 2,021.40 23.89% 8,460.00 0.00 E 100 - 42100 -433 Dues and Memberships 870.00 1,000.00 1,470.00 - 470.00 - 47.00% 1,470.00 470.00 $ 828,323.87 $ 882,124.00 $ 569,234.12 $ 866,911.00 $ (15,213.00) Part Time Officers E 100 - 42101 -100 Wages and Salaries (GENERAL) 75,071.69 78,100.00 58,771.30 19,328.70 24.75% 82,600.00 4,500.00 Additional 200 hours unfunded FT injury on duty E 100 - 42101 -111 Overtime Events /Grants 6,353.46 0.00 2,150.00 - 2,150.00 0.00% 0.00 0.00 Contractural events /Safe and Sober events. Budgeted 42100-111 E 100 - 42101 -121 PERA 1,850.54 2,500.00 1,359.38 1,140.62 45.62% 2,500.00 0.00 E 100 -42101 -122 FICA 4,251.67 4,842.00 3,191.75 1,650.25 34.08% 4,842.00 0.00 E 100- 42101 -126 Medicare 1,180.68 1,132.00 883.29 248.71 21.97% 1,132.00 0.00 E 100 - 42101 -140 Unemployment Comp (GENERAL) 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 $ 88,708.04 $ 86,574.00 $ 66,355.72 $ 91,074.00 $ 4,500.00 Police Admin E 100 - 42102 -100 Wages and Salaries (GENERAL) 39,514.84 42,328.00 26,248.29 16,079.71 37.99% 42,328.00 0.00 E 100 - 42102 -110 Overtime 14.51 500.00 0.00 500.00 100.00% 500.00 0.00 E 100 - 42102 -121 PERA 2,877.90 3,105.00 1,881.35 1,223.65 39.41% 3,105.00 0.00 E 100- 42102 -122 FICA 2,671.35 2,655.00 1,762.17 892.83 33.63% 2,655.00 0.00 E 100 - 42102 -126 Medicare 624.78 621.00 412.15 208.85 33.63% 621.00 0.00 E 100 - 42102 -130 Employer Paid FSA 350.00 0.00 0.00 - 0.00% 0.00 0.00 E 100 - 42102 -131 Employer Paid Health 1,391.55 6,510.00 4,427.53 2,082.47 31.99% 6,510.00 0.00 E 100 - 42102 -132 Medical Cafeteria Plan 4,158.70 0.00 - 0.00% 0.00 0.00 $ 51,603.63 $ 55,719.00 $ 34,731.49 $ 55,719.00 $ - Fire E 100 - 42200 -300 Professional Srvs (GENERAL) 242,082.72 250,000.00 187,505.85 62,494.15 25.00% 221,481.00 - 28,519.00 $ 242,082.72 $ 250,000.00 $ 187,505.85 0.00% $ 221,481.00 $ (28,519.00 Building Inspection E 100 - 42400 -300 Professional Srvs (GENERAL) 9,421.02 15,000.00 12,004.75 2,995.25 19.97% 23,000.00 8,000.00 E 100 - 42400 -437 Surcharges 1,726.95 2,500.00 166.90 2,333.10 93.32% 2,500.00 0.00 $ 11,147.97 $ 17,500.00 $ 12,171.65 $ 25,500.00 $ 8,000.00 Public Works E 100 - 43100 -100 Wages and Salaries (GENERAL) 269,477.33 279,203.00 166,141.43 113,061.57 40.49% 265,907.00 - 13,296.00 E 100 - 43100 -110 Overtime 17,020.37 19,380.00 17,897.37 1,482.63 7.65% 18,116.00 - 1,264.00 E 100- 43100 -121 PERA 20,838.97 21,647.00 13,108.30 8,538.70 39.45% 20,683.00 - 964.00 E 100 - 43100 -122 FICA 16,694.60 18,512.00 10,634.51 7,877.49 42.55% 17,688.00 - 824.00 E 100 - 43100 -126 Medicare 3,954.17 4,329.00 2,437.29 1,891.71 43.70% 4,136.00 - 193.00 E 100 - 43100 -130 Employer Paid FSA 700.00 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 - 43100 -131 Employer Paid Health 42,763.31 69,085.00 39,186.53 29,898.47 43.28% 57,269.00 - 11,816.00 E 100 -43100 -132 Medical Cafeteria Plan 8,177.36 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 - 43100 -133 Employer Paid H S A 10,281.32 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 - 43100 -140 Unemployment Comp (GENERAL) 0.00 0.00 4,056.51 - 4,056.51 0.00% 4,056.51 4,056.51 E 100 -43100 -208 Training and Instruction 3,739.00 4,000.00 2,060.00 1,940.00 48.50% 4,000.00 0.00 E 100 -43100 -210 Operating Supplies (GENERAL) 21,090.53 20,000.00 14,518.92 5,481.08 27.41% 20,000.00 0.00 E 100 - 43100 -212 Motor Fuels 37,194.51 32,000.00 25,760.89 6,239.11 19.50% 40,000.00 8,000.00 E 100 - 43100 -220 Repair /Maint Supply (GENERAL) 22,146.83 20,000.00 10,989.04 9,010.96 45.05% 20,000.00 0.00 E 100 - 43100 -222 Seal Coating 40,285.50 50,000.00 0.00 50,000.00 100.00% 0.00 - 50,000.00 E 100 -43100 -223 Building Repair Supplies 332.23 4,500.00 1,898.76 2,601.24 57.81% 4,500.00 0.00 E 100 - 43100 -225 Landscape /Ditch Materials 9,178.62 10,000.00 9,807.11 192.89 1.93% 10,000.00 0.00 E 100 -43100 -226 Sign Repair Materials 4,149.14 6,000.00 260.43 5,739.57 95.66% 4,000.00 - 2,000.00 E 100- 43100 -227 Crack Filling 12,564.17 10,000.00 9,426.38 573.62 5.74% 9,500.00 - 500.00 E 100 -43100 -228 Dust Control 94,301.45 100,000.00 99,096.26 903.74 0.90% 100,000.00 0.00 E 100 - 43100 -229 Culverts 11,132.49 13,000.00 208.73 12,791.27 98.39% 6,000.00 - 7,000.00 Assuming no major failures E 100 - 43100 -232 Gravel 117,765.32 130,000.00 114,846.53 15,153.47 11.66% 125,000.00 - 5,000.00 E 100 - 43100 -233 Asphalt Maint/Patching 143,633.95 130,000.00 2,298.62 127,701.38 98.23% 130,000.00 0.00 E 100 - 43100 -300 Professional Srvs (GENERAL) 2,100.00 2,100.00 2,216.00 - 116.00 -5.52% 2,100.00 0.00 E 100 - 43100 -321 Telephone 5,005.41 5,600.00 2,677.96 2,922.04 52.18% 5,600.00 0.00 E 100 - 43100 -364 Worker's Comp Insurance 20,996.21 15,076.00 17,399.00 - 2,323.00 - 15.41% 17,399.00 2,323.00 E 100 -43100 -380 Utility & Services (GENERAL) 7,726.11 9,000.00 5,626.69 3,373.31 37.48% 9,000.00 0.00 E 100 -43100 -381 Street/Signal Lights 2,142.23 3,500.00 2,934.42 565.58 16.16% 3,500.00 0.00 E 100 - 43100 -417 Uniforms 5,873.64 7,000.00 3,047.51 3,952.49 56.46% 7,000.00 0.00 $ 951,264.77 $ 983,932.00 $ 578,535.19 $ 905,454.51 $ (78,477.49 Ice & Snow Removal 4 of 5 CITY OF CORCORAN 2013 PERFORMANCE REPORT - GENERAL FUND AS OF SEPTEMBER 20, 2013 8c. Account Description 2012 Actual 2013 Budget 2013 Actual Amount Remaining % Remaining Year End Forecast Budqet vs YEF Comments E 100 - 43125 -210 Operating Supplies (GENERAL) $ 23,935.01 $ 29,000.00 $ 15,104.40 $ 13,895.60 47.92% $ 29,000.00 $ - Engineeering E 100 - 43170 -300 Professional Srvs (GENERAL) $ 53,364.97 $ 40,000.00 $ 31,700.63 $ 8,299.37 20.75% $ 40,000.00 $ - Employee Benefit Chgs E 100 - 43190 -300 Professional Srvs (GENERAL) 0.00 3,000.00 0.00 $ 3,000.00 100.00% $ 3,000.00 $ - Recycling E 100 - 43232 -210 Operating Supplies (GENERAL) 826.95 1,000.00 796.92 203.08 20.31% 800.00 - 200.00 E 100 - 43232 -300 Professional Srvs (GENERAL) 64,742.64 69,000.00 45,448.21 23,551.79 34.13% 69,000.00 0.00 $ 65,569.59 $ 70,000.00 $ 46,245.13 $ 69,800.00 $ (200.00) Parks E 100 -45200 -100 Wages and Salaries (GENERAL) 17,205.28 27,345.00 18,884.60 8,460.40 30.94% 27,345.00 0.00 E 100-45200-110 Overtime 477.00 0.00 337.50 - 337.50 0.00% 0.00 0.00 E 100 - 45200 -122 FICA 1,097.84 1,695.00 1,190.25 504.75 29.78% 1,695.00 0.00 E 100 - 45200 -126 Medicare 256.76 397.00 278.38 118.62 29.88% 397.00 0.00 E 100 - 45200 -210 Operating Supplies (GENERAL) 8,561.82 8,000.00 20,718.57 - 12,718.57 - 158.98% 24,000.00 16,000.00 $3,500 and $10,000 grant 100 -45200 -36200 E 100 - 45200 -220 Repair /Maint Supply (GENERAL) 751.97 1,100.00 293.93 806.07 73.28% 1,100.00 0.00 E 100 - 45200 -221 Maintenance Projects 13,592.11 15,000.00 10,347.18 4,652.82 31.02% 15,000.00 0.00 E 100 - 45200 -321 Telephone 613.84 700.00 433.47 266.53 38.08% 700.00 0.00 E 100- 45200 -364 Worker's Comp Insurance - 1,815.18 4,493.00 947.00 3,546.00 78.92% 4,493.00 0.00 E 100 - 45200 -380 Utility & Services (GENERAL) 4,571.52 7,100.00 4,045.35 3,054.65 43.02% 7,100.00 0.00 E 100 - 45200 -530 Improvements Other Than Bldgs 36,221.20 35,823.00 32,599.08 3,223.92 9.00% 32,599.08 - 3,223.92 NW Trails Grant $ 81,534.16 $ 101,653.00 $ 90,075.31 $ 114,429.08 $ 12,776.08 Total Expense $ 3,001,355.86 $ 3,175,544.00 $ 2,182,591.22 $ 3,163,757.37 $ (11,786.63) GENERAL FUND TOTALS Total Revenue $ 3,384,506.62 $ 3,219,052.00 $ 1,837,234.78 $ 3,194,701.98 $ (24,350.02 Total Expense $ 3,001,355.86 $ 3,175,544.00 $ 2,182,591.22 $ 3,163,757.37 $ (11,786.63) Total Revenue - Total Expense $ 383,150.76 $ 43,508.00 $ 345,356.44 $ 30,944.61 $ 12,563.39 5 of 5 7,400,000 6,400,000 5,400,000 4,400,000 3,400,000 2,400,000 1,400,000 400,000 .11 1II CITY OF CORCORAN GENERAL FUND BALANCE 12 MONTHS ENDED AUGUST 31, 2013 UNAUDITED Beginning Aug -12 Sep -12 Oct -12 Nov -12 Dec -12 Jan -13 Feb -13 Mar -13 Apr -13 May -13 Jun -13 Jul -13 Aug -13 8c. ■ General Fund Balance Expenses ■ Total Cash and Investments ■ Total Cash /Investments (minus) TIF Fund, Park Fund and Public Works Facility Fund Agenda Item: i • L A N D F 0 R M From Site to Finish e 105 South Fifth Avenue Suite 513 Minneapolis, MN 55401 TO: Corcoran City Council FROM: Kendra Lindahl, Landform i i i Tel: 612 - 252 -9070 Fax: 612 - 252 -9077 www.landform.net DATE: September 17, 2013 for September 26, 2013 City Council Meeting RE: Consideration of Environmental Assessment Worksheet for Lennar Residential Development Concept Plan at Gleason Road and County Road 101 (PID 36- 119 -23- 13 -0007, 36- 119 -23 -13 -0005, 36- 119 -23 -14 -0005, 36- 119 -23 -14 -0003, 36- 119- 23 -14- 0006, 36- 119 -23- 41,0002, 36- 119 -23 -41 -0003, 36- 119 -23 -24 -0001, 36- 119- 23 -21- 0001) (City File 13 -007) Application Request The Environment Assessment Worksheet (EAW) is required for the 437 single family homes proposed on the 264.6 -acre site. The property is located west of County Road 101 and North of Hackamore Road. The Minnesota Environmental Review Program rules require a mandatory EAW for residential developments with more than 250 homes for a city the size of Corcoran. Approval of a finding of "no need" for EIS (Environmental Impact Statement) requires a 3/5 vote of the City Council. 2. Comments Received on the EAW Section 4410.1600 of the Environmental Rules states that comments received on the EAW shall address the accuracy and completeness of the material, potential environmental impacts that may warrant further investigation before the project is commenced, and the need for an EIS on the proposed project. The 30 -day EAW comment period ended on September 4, 2013 at the end of business day. The response to the EAW comments was prepared and is listed as attachment called the "Record of Decision ". This document includes all written comments submitted by the public and governmental agencies as well as the responses. 3. Level of City Discretion in Decision - Making Under Minnesota Environmental Review Program rules, the City is the governmental unit responsible for preparing this EAW and determining whether the project has the potential for significant environmental effects. The purpose of the environmental review process is to provide usable information to the project proposer, governmental decision - makers, and the public concerning the primary environmental effects of a proposed project. The EAW should identify measures to protect the environment that can later be imposed as conditions of approval in future development applications. Landfori SensiblyGeen and Site to Finish are registered service marks of Landform Professional Services, LLC. • • 0 i If the EAW identifies significant environmental effects that cannot be mitigated or minimized, the City Council would order preparation of an EIS. An EIS does not necessarily disclose more information about potential impacts; but rather, its main purpose is to examine project alternatives and additional mitigative measures to lessen significant impacts identified in the EAW. Furthermore, an EIS is not a means to approve or deny a project, but is an additional source of information to guide decisions. Very few projects move to the EIS stage, because in most cases the EAW does an adequate job of describing potential impacts and identifying mitigative measures. The statutory standard for requiring an EIS is whether the project has the potential for significant environmental effects —it is not whether the EAW has adequately disclosed information about potential impacts. Accordingly, if the City Council determines that the EAW does not disclose sufficient information about potential impacts, the City Council would request additional information before making a decision on the need for an EIS. In deciding whether a project has the potential for significant environmental effects that would warrant the preparation of an EIS, the City Council must consider the following factors (Minnesota Environmental Review Rules Section 4410.1700, Subpart 7): 1. type, extent, and reversibility of environmental effects; 2. cumulative potential effects of related or anticipated future projects; 3. the extent to which the environmental effects are subject to mitigation by ongoing public regulatory authority; and 4. the extent to which environmental effects can be anticipated and controlled as a result of other available environmental studies undertaken by public agencies or the project proposer, including other EISs. The City Council has three courses of action when reviewing an EAW. These actions include: 1. require additional information to address possible environmental effects not adequately discussed in the EAW, 2. make a finding of "no need " for an EIS, or 3. order an EIS. 4. Public Comment Period Minnesota Environmental Quality Board advertises the availability of the document and the City transmits the EAW to a standard list of regional and state agencies for comment. The comment period for an EAW is 30 days. During this time period, the agencies and any member of the general public may comment on the EAW. The 30 -day comment period ended on September 4, 2013. Comments submitted during the 30 -day comment period should address the accuracy and completeness of the material contained in the EAW, potential impacts that may warrant further investigation before the project is commenced, and the need for an EIS on the proposed project. After the close of the comment period, staff and the applicant prepared responses to the comments for review and consideration by the City Council. The response is included in the record of decision. The record of decision is intended to serve as the City's findings of fact of a decision that an EIS does not need to be prepared for this project. Lennar EAW (city file 13 -007) September 26, 2013 i N 0 • The City received 8 comment letters from reviewing agencies, none of which stated that the EAW was inadequate or incomplete or identified the need for the preparation of an EIS. 5. Development Review Process If the City Council declares a finding of "no need" for an EIS, the City Council may act on the developer's application for a Rezoning, PUD preliminary plan and preliminary plat. In addition to the City's public process, the developer would be required to obtain the permits listed in the EAW. 6. Recommendation Staff recommends approval of the resolution declaring a finding of "no need" for Environmental Impact Statement (EIS), based on the review of the Environmental Assessment Worksheet (EAW) dated July 25, 2013. Attachments 1. Resolution declaring a finding of "no need" for an Environmental Impact Statement 2. Record of Decision (includes written comments submitted by the public and governmental agencies, as well as a response to those comments) Lennar EAW (city file 13 -007) September 26, 2013 City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2013 -44 Motion By: Seconded By: September 26, 2013 A RESOLUTION DECLARING FINDING OF "NO NEED" FOR AN ENVIRONMENTAL IMPACT STATEMENT (EIS) BASED UPON THE REVIEW OF THE ENVIRONMENTAL ASSESSMENT WORKSHEET (EAW) DATED JULY 25, 2013 FOR THE PROJECT PROPOSED BY LENNAR CORPORATION (CITY FILE NO. 13 -007) WHEREAS, the City Council has reviewed the Environmental Assessment Worksheet (EAW) for single family homes on September 26, 2013; and WHEREAS, pursuant to the Minnesota Environmental Review Program Rules 4410.4300, Subpart 36, the City of Corcoran, as the responsible government unit submitted an Environmental Assessment Worksheet (EAW) for the proposed project on July 25, 2013; and, WHEREAS, the EAW was published in the August 5, 2013 edition of the EQB Monitor, which started the required 30 -day public comment period that commenced on August 5, 2013 and ended on September 4, 2013; and WHEREAS, the RGU received 8 comment letters that are incorporated by reference in the Record of Decision and all comments and recommendations received from reviewing agencies and other interested parties have been considered; and, WHEREAS, responses were prepared for comment letters received and these responses to comments are provided in the Record of Decision; and WHEREAS, it has been determined that the proposed project does not present a potential for environmental impacts of such significance that an Environmental Impact Statement would be required; WHEREAS, pursuant to Minnesota Rules, Section 4410.1700, the RGU shall base its decision regarding the need for an EIS on the information gathered during the EAW process, the comments received on the EAW, and the criteria established by the EQB to determine whether a project has the potential for significant environmental effects as provided in the Record of Decision; and NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA, that it should and hereby does make a Negative Declaration on the need for an Environmental Impact Statement (EIS) for the proposed residential development, based on the Record of Decision, which is hereby approved, adopted and incorporated herein. Page 1 of 2 City of Corcoran County of Hennepin State of Minnesota VOTING AYE ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron RESOLUTION NO. 2013 -44 VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron September 26, 2013 Whereupon, said Resolution is hereby declared adopted on this 26th day of September 2013. ATTEST: Jeanie Heinecke — Clerk Kenneth Guenthner - Mayor Page 2 of 2 City Seal CITY OF CORCORAN RECORD OF DECISION LENNAR CORPORATION RESIDENTIAL DEVELOPMENT EAW 1. Applicant, RGU, Citizen Petition, Consultants Lennar Corporation is the proposer of the Residential Development EAW. The residential planned unit development contains 437 homes on 264.6 acres and includes public and private park land ( "Project "). The Project is generally located west of County Road (CR) 101 and north of Hackamore Road in the City of Corcoran (City). The City, as the Responsible Governmental Unit (RGU), has prepared an Environmental Assessment Worksheet (EAW) for this Project in accordance with the Environmental Review Program of the Minnesota Environmental Quality Board (EQB). The master planned community required a mandatory EAW under Minnesota Rules Chapter 4410.4300, Subp.14. The City authorized the distribution of the EAW at its July 25, 2013 City Council meeting. The EAW has been hereby incorporated by reference as Appendix A to this Record of Decision (ROD) and can be found on file with the City of Corcoran. 2. Project Description Proposed is a residential master planned community containing 437 units on 264.6 acres. The Project will consist of detached single family homes and detached townhouse units on individual lots. The will contain a system of open space that includes public streets, public parks, private parks, trails, upland open space, wetlands and ponds. The main access to the Project site will be from a new parkway that travels east -west through the site. The individual homesites will be accessed from a curvilinear system of local streets. A system of public and trails will run through and adjacent to the Project. These trails will provide connections to planned city open space and city trail corridors. 3. Administrative Process The City Council approved the EAW for distribution to the EQB mailing list and other interested parties on July 25, 2013. The EAW was published in the August 5, 2013 edition of the EQB Monitor. The public comment period for the EAW began on August 5, 2013, and ended on September 4, 2013. The City of Corcoran received 8 comment letters. Comment letters received have been hereby incorporated as Appendix B to this ROD. Reponses to comments were prepared for timely and substantive comments received. The responses to timely and substantive comments received are hereby incorporated as Appendix C to this ROD. 4. Findings After considering the EAW, the comments on the EAW and the responses to the comments, the Corcoran City Council makes the following Findings with regard to the potential for significant environmental effects as a result of the Project. The City received comments from 8 agencies, none of which stated that the EAW was inadequate or incomplete, or asked for additional information, or additional time to review the EAW, or identified the need for the preparation of an Environmental Impact Statement. The City Council has determined that the Project does not have the potential for significant effects and that preparation of an Environmental Impact Statement for the Project is not required, based on the City Council's consideration of the following criteria: A. The EAW and the Findings summarize the type and extent of impacts to the natural environment. The proposed Project includes measures to mitigate impacts to the environment as described in the EAW and Findings. B. The City of Corcoran finds that the Project does not have the potential for significant environmental effects based on the type, extent, and reversibility of environmental effects reasonably expected to occur. C. The EAW and the ROD identified areas where potential Project environmental effects exist and appropriate mitigation measures have been or will be incorporated into Project design and required permits. The City is the government agency with primary regulatory authority over the Project, although other government approvals and permits identified in the ROD must also be obtained. D. In most cases, the City will be the RGU for environmental review of future development within its boundaries. These studies will assist the City in identifying and analyzing direct and cumulative effects of future projects and in conditional approvals of future projects on mitigation measures to minimize environmental effects, including but not limited to documentation of compliance with other applicable regional, state and federal permit requirements. E. The mitigation of potential environmental effects will be designed and implemented in coordination with regulatory agencies and will be subject to plan approval and permitting processes. The City of Corcoran finds that the ongoing public regulatory authority will suffice to ensure that any potential environmental effects that are reasonably expected to occur will not be significant. F. Based on the review of other environmental studies and this EAW, along with comments from the reviewing agencies and members of the public, the City of Corcoran finds that there are no elements of the Project that pose the potential for significant environmental effects that cannot be addressed in the Project design and permit development processes, or by local plans. Based on the environmental review, the City of Corcoran finds that the environmental effects of the proposed Project that are reasonably expected to occur can be anticipated and controlled. G. The proposed development is an action which is typical in most communities. Numerous studies and reviews of similar projects have been conducted. There are additional developments of this nature which are anticipated to occur in the future in the community. There are no cumulative effects which are not anticipated. H. The environmental review requirements of Minnesota Statutes and the Minnesota Environmental Quality Board Environmental Review Program have been met by the Environmental Assessment Worksheet prepared for this Project (see Appendix D). The potential for environmental effects is not considered significant, and, therefore, an Environmental Impact Statement is not needed. 2 5. Conclusion The City of Corcoran finds that the proposed Project does not have the potential for significant environmental impacts and issues a Negative Declaration on the Environmental Assessment Worksheet. 3 Appendix A Lennar Environmental Assessment Worksheet Authorized for Distribution by the City Council on July 25, 2013 (Incorporated By Reference) Appendix B Comment Letters Received by City of Corcoran From: Shawn Drill To: Kendra Undahl Subject: Corcoran EAW (File 13 -007) Date: Thursday, August 15, 2013 9:23:49 AM Hello Kendra. The City of Plymouth does not have any comments on the subject EAW. Thanks for the opportunity to comment. Sincerely, Shawn B. Drill, AICP I Senior Planner City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 Phone: 763.509.5456 City of Hggp Ma ple Grove 12800 Arbor Lakes Parkway, P.O. Box 1180, Maple Grove, MN 55311 -6180 763- 494 -6900 August 29, 2013 Kendra Lindahl, City Planner City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Subject: CSAH 101 /Gleason Road Development EAW Dear Ms. Lindahl: Thank you for the notice of EAW and request for comments. Comments regarding connection to Maple Grove public water supply are as follows: Maple Grove has entered into contract to provide Corcoran with treated water, an average of 1.75 MGD and a maximum of 5 MGD, at a point along CSAH 10 near old Brockton Lane. The primary source of Maple Grove Public Water Supply is the Drift Aquifer formation. • The estimated average daily household demand of 350 GPD used in the computer modeling might reflect a low priority on water conservation; however, it is a conservative estimate for average conditions (may be appropriate for the early stages of development). The Maple Grove model used 270 GPD for average daily household demand, and 810 GPD for peak daily household demand. Maple Grove staff requests that system pressures and fire demand be evaluated under estimated peak demand conditions, 2.5 to 3 times the average daily demand. • The EAW indicates that computer modeling was conducted for an initial 50 units of the development. It is requested the modeling evaluate the impacts of the 437 unit development on system pressures and fire demand, with and without future comprehensive plan improvements. "Serving Today, Shaping Tomorrow" AN EQUAL OPPORTUNITY EMPLOYER City of Corcoran Kendra Lindahl August 29, 2013 Page 2 • The initial 50 units of the development would be connected to a dead end line, which would be at risk of interruption of service should Maple Grove find it necessary to perform maintenance on its system. It is recommended that Corcoran consider the importance of constructing a looped system within the context of a comprehensive plan for the area. Sincerely, Harlan Van Wyhe, P.E. Utility Operations Engineer HVW:rkg cc: Ken Ashfeld, PE, Director of Public Works /City Engineer From: McCartney, Molly (DOT) To: Kendra Lindahl Cc: ioe.iablonski(cblennar.com; Jacobson, Nancy (DOT); Craig, E.Buck (DOT); Sherman, Tod (DOT); Mitchell, Thomas L (DOT); Matti, Dale (DOT); Erickson, Chad (DOT); Crockett, April (DOT) Subject: Lennar Residential Development Plan, #EAW13 -009 Date: Thursday, August 29, 2013 1:59:22 PM Ms. Lindahl, The Minnesota Department of Transportation (MnDOT) has reviewed the Lennar Residential Development Plan ( #EAW13 -009) EAW and has no comments, as the proposed project should have little or no impact on MnDOT's highway system. Please let me know if you have any questions. Molly Molly McCartney, Sr. Transportation Planner MnDOT Metro District 1500 W. County Road B -2 Roseville, MN 55113 651 - 234 -7789 molly.mccartneyl(@state.mn.us From: Balk. Becky (MDAI To: Michael Pritchard Cc: Kendra Lindahl Subject: RE: EAW for Lennar Corporation Date: Tuesday, September 03, 2013 1:45:53 PM Hi Michael and Kendra, I reviewed the EAW and MDA does not have any comments. Thank you. Beck BaCk MN D PARTMENT OF AGRICULTURE Agricultural Marketing & Development Division 625 Robert Street North I St Paul, MN, 55155 651 - 201 -6369 (Direct Line) I Becky.Balk @state.mn.us From: Michael Pritchard [mailto:mpritchard @ci.corcoran.mn.us] Sent: Tuesday, September 03, 2013 12:37 PM To: Balk, Becky (MDA) Cc: Kendra Lindahl Forwardingl Subject: RE: EAW for Lennar Corporation I apologize for the missing information. I have attached for your review is EAW. If you have any issues viewing, please let me know. Thank you, Mike Pritchard Code Compliance Official Zoning, Code Enforcement, Permits City of Corcoran 8200 Co Rd 116 Corcoran, MN 55340 Direct Line 763 - 400 -7033 mpritchard 0ci. corcoran. mm us From: Kendra Lindahl [ mailto:klindahl()landform.net] Sent: Tuesday, September 03, 2013 12:05 PM To: Balk, Becky (MDA) Cc: Michael Pritchard Subject: RE: EAW for Lennar Corporation Becky, I apologize and have asked Mike Pritchard at the City to coordinate with you to get an electronic copy to you today. Kendra Lindahl, AICP LANDFORM, Principal Direct: 612 - 638 -0225 6 • i • L A N D F 0 R From Site to Finish 9 0 105 South Fifth Avenue Tel: 612- 252 -9070 Sure 513 Fax: 612- 252 -9077 Minneapolis, MN 5W1 Web, iandiorm -nel NOTICE: All drawings, specifications, instruments of service, and other documents, data, or information of any kind, including all electronic riles and data ( "Documents ") attached to or "linked" from this E -mail are protected by copyright pursuant to U.S. and international copyright laws. Your use of the Documents is controlled and restricted by the terms of use. By downloading the attached files or by accessing the links contained in this E -mail message, you are agreeing to the .terms of use. COPYRIGHT ©1994 -2012 LANDFORM. ALL RIGHTS RESERVED. NOTICE: indicated professional registrations are for the state in which the office is located; to obtain information about other state licenses, please contact Human Resources at 612 - 252 -9070. Landform@, SensiblyGreen@ and Site to Finish@ are registered service marks of Landform Professional Services, LLC. From: Balk, Becky (MDA) [ mailto :becky.balk(a)state.mn.us] Sent: Tuesday, September 03, 2013 11:39 AM To: Kendra Lindahl Subject: EAW for Lennar Corporation Hi Kendra, I'm just now have a chance to review the EAW for the Lennar Corporation and I have a problem. The CD is blank. Can you send something to me electronically that I can review and still get it done by tomorrow? Thank you. Beck BaCk MN DEPARTMENT OF AGRICULTURE Agricultural Marketing & Development Division 625 Robert Street North I St Paul, MN, 55155 651 - 201 -6369 (Direct Line) I Becky.BaIk@state.mn.us Metropolitan Council AL September 4, 2013 Kendra Lindahl City Planner City of Corcoran 8200 County Road 116 Corcoran, MN 55340 RE: City of Corcoran Environmental Assessment Worksheet (EAW) --- Lennar Residential Development Plan Metropolitan Council Review No. 21156 -1 Metropolitan Council District 1 Dear Ms. Lindahl: The Metropolitan Council received an EAW for the Lennar Residential Development project in Corcoran on August 2, 2013. The Lennar Residential Development Plan is a 264.6 -acre residential master planned community with 437 units. The proposed project is generally located at Gleason Road and County Road 101. The staff review finds that the EAW is complete and accurate with respect to regional concerns and raises no major issues of consistency with Council policies. An EIS is not necessary for regional purposes. However, staff offers the following comments for your consideration. Item 11— Fish, Wildlife, and Ecologically Sensitive Resources (Jim Larsen, 651 -602 -1159) The document (page 9 -10) indicates that Blanding's turtles (Emydoidea blandingii), a state - listed threatened species, has previously been seen in the project vicinity. With the extent of existing wetlands and the number of planned stormwater treatment basins, Council staff recommends, consistent with MnDNR impact - minimization guidance, that project specifications require utilization of sloping, surmountable curbing on the project. We suggest use of Minnesota Department of Transportation Curb and Gutter Design No. 5524 or similar design profile. The use of standard, near - vertical B424 curbing can be expected to result in nearly full mortality of the area's turtle population by entrapping them within roadways as they pass between water bodies and nesting areas. The simple change to a more gently sloping curb will reduce their mortality risk without impacts to storm water flow, driver and pedestrian safety, or maintenance activities. Item 13— Water Use (Lanya Ross, 651 -602 -1803) Depending on the final design and operation of the water supply system, the City may have to develop a local water supply plan. Minnesota Statutes, Section 103G.291 requires all communities with a municipal water supply system in the metropolitan area, regardless of population, to submit a water supply plan to the commissioner every ten years. These plans must also be submitted to the Metropolitan Council as a required element of the local comprehensive plan, and they must be consistent with the Master Water Supply Plan. Item 18— Wastewater (Roger Janzig, 651 -602 -1119) System improvements are currently being constructed to provide capacity for this development, www.metrocouncil.org 390 Robert Street North • St. Paul, MN 55101 -1805 + (651) 602 -1000 ® Fax (651) 602 -1550 • 'i rY (651) 291 -0904 Rti Equat Opportunity Emptoyer Kendra Lindahl Page 2 Item 27 Compatibility with plans and land use regulations /Item 8 Permits and approvals (Freya Thamman, 651- 602 -1750) The City's 2030 Future Land Use map designates the project area as Low Density Residential (LDR), which has a density range of 3 -5 units per acre. As indicated in the document, the proposed density for this development would be less than LDR allowed minimum of three units per acre. The proposed density is not consistent with the City comprehensive plan update. Therefore, a comprehensive plan amendment (CPA) would be required. The City is designated as a partially "Developing" community, as defined by the 2030 Regional Development Framework. Developing communities are expected to accommodate sewered residential growth at an overall net residential density of 3 to 5 units per acre. Net residential acreage is calculated by subtracting from gross acres, all wetlands /water bodies as well as any public parks, arterial streets and/or natural resources mapped and protected by ordinance in the comprehensive plan update. It is anticipated that the City's overall net residential density would still remain above 3 units per acre with a CPA for the proposed project. The staff report for the City's comprehensive plan update includes the overall density future sewered development, which is 3.56 dwelling unit/ acres. Table 2, Proposed Residential Densities Existing Residential 0.52 0152 1240,06 645 645 Low Density Residential 3 5 2769.25 8308 13846 Medium Density Residential 6 8 147.66 886 1181 High Density Residential 10 10 283.99 2840 2840 Mixed Residential 8 10 554.95 4440 5550 Mixed Use (25% Residential) 10 10 102.32 1023 1023 Page I I City of Corcoran 2030 Comprehensive Plan Update staff report Advisory Note Prior to any CPA submittals, one electronic and one hard copy of the City's Final Comprehensive Plan Update needs to be submitted to the Metropolitan Council. Please see Page 3 -4 of the City's staff report for additional information: hii :iicnuncilfneetin s.nretc.,state.nrn.u,sicnuncrl rneetins,,' ?010,,1)3241(10324 2010 92.34 This concludes the Council's review of the EAW. The Council will take no formal action on the EAW. If you have any questions or need further information, please contact Freya Thamman, Principal Reviewer, at 651- 602 -1750, Sincerely, LisaBeth Barajas, Manager Local Planning Assistance,,. CC: Julie Monson, MHFA Tod Sherman, Development Reviews Coordinator, MnDO'T - Metro Division Katie Rodriguez, Metropolitan Council District 1 Freya Thamman, Sector Representative /Principal Reviewer Raya Esmaeili, Reviews Coordinator Iv: 1Comml )ev.1,PAiCornmuirietesi(,,, -- 'Lf,,tiersiCorcoran 2013 EAWLennarResideniial Development P1an.docx Minnesota Pollution Control Agency 520 Lafayette Road North I St. Paul, Minnesota 55155 -4194 1 651- 296 -6300 800 - 657 -3864 1 651- 282 -5332 TTY I www.pca.state.mn.us I Equal Opportunity Employer September 4, 2013 Ms. Kendra Lindahl Corcoran City Planner City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Re: Lennar Residential Development Environmental Assessment Worksheet Dear Ms. Lindahl: Thank you for the opportunity to review and comment on the Environmental Assessment Worksheet (EAW) for the Lennar Residential Development project (Project) located in the city of Corcoran, Minnesota. The Project consists of a residential development. Regarding matters for which the Minnesota Pollution Control Agency (MPCA) has regulatory responsibility and other interests, the MPCA staff has the following comments for your consideration. Description (Item 6) The demolition of the existing buildings must be in compliance with state and federal regulations that require the structure be inspected for hazardous materials such as asbestos, lead based paint, light ballasts, thermostats, stored chemicals, ozone depleting chemicals, etc. Regulated asbestos - containing materials (RACM) should be abated prior to demolition activities. A "Notification of Asbestos Related Work" must be submitted to the Minnesota Department of Health by a licensed asbestos inspector 10 working days prior to conducting abatement activities, if abatement of 160 square feet, 260 linear feet, or 35 cubic feet of RACM is required. A "Notification of Intent to Perform a Demolition" must be submitted to the MPCA 10 working days prior to the commencement of demolition. Flaking lead based paint that may be present on the structure should be encapsulated or removed and properly disposed of off site at the appropriate disposal facility prior to demolition activities. Any lead based paint chips that are present on the ground following demolition should also be removed and properly disposed of off site at the appropriate disposal facility. The Project proposer should also consider recycling as much of the building materials as possible to reduce the volume of material disposed of in the landfill. If you have any questions regarding demolition issues or asbestos and lead paint abatement, please contact Sean O'Connor in our St. Paul office, at 651 - 757 -2620. Permits and Approvals (Item 8) This section indicates that a Clean Water Act (CWA) Section 404 Permit from the U.S. Army Corps of Engineers (USACE) for project related wetland impacts may be necessary. Please be aware that if a USACE Section 404 Individual Permit is required for any project activity, then an MPCA CWA Section 401 Water Quality Certification or waiver must also be obtained as part of the permitting process. The Section 401 Water Quality Certification ensures that the activity will comply with the state water quality standards. Any conditions required within the MPCA 401 Certificate are then incorporated into the USACE 404 Permit. You can find additional information about the MPCA's 401 Certification process at www.pca.state.mn.us /water /401.html. For further information about the 401 Water Quality Certification process, please contact Jim Brist at 651 - 757 -2245 or Bill Wilde at 651- 757 -2825. Ms. Kendra Lindahl Page 2 September 4, 2013 Cumulative Potential Effects (Item 29) A cumulative potential effects analysis is applicable and must be conducted for the EAW to be complete. This requires an analysis of specific projects that may interact with the proposed Project in such a way as to cause cumulative impacts. The responsible governmental unit must inquire whether a proposed project, which mayor may not individually have the potential to cause significant environmental effects, could have a significant effect when considered along with other projects that (1) are already in existence or planned for the future; (2) are located in the surrounding area; and (3) might reasonably be expected to affect the same natural resource(s). The cumulative potential effects assessment should: Consider past projects, existing projects, as well as anticipated future projects that have been planned or for which a 'basis of expectation has been laid' (future projects for which permit applications or EAWs have been submitted either at the state or local level, or projects for which plats have been approved on the local level may be considered to demonstrate the required basis of expectation). Consider a limited geographic area surrounding the project, in which facilities may reasonably be expected to affect the same natural resource — for instance, a nearby lake — as the proposed project. In completing this item, your analysis must identify: a) the limited geographical area considered; b) any other projects as outlined above, (and explain how they were identified); c) the cumulative impacts that may occur as a result of interaction of the other projects) with the proposed project; and d) the natural resource(s) affected and how it may be affected. Other nearby planned development /construction activities would have the potential to contribute to cumulative potential effects; therefore, a focus on these related activities seems appropriate. General Comment The MPCA advocates the use of Low Impact Design (LID) practices to aid in the minimization of stormwater impacts. LID is a stormwater management approach and site - design technique that emphasizes water infiltration, values water as a resource, and promotes the use of natural systems to treat water runoff. Examples include: • Special ditches, arranged in a series, that soak up more water • Vegetated filter strips at the edges of paved surfaces • Trees or swales between rows of cars • Residential or commercial rain gardens designed to capture and soak in stormwater • Porous pavers, concrete and asphalt for sidewalks and parking lots • Narrower streets • Rain barrels and cisterns • Green roofs. LID concepts may be found in the State of Minnesota Stormwater Manual dated November 2005 located on the MPCA website at: http: / /www.pca.state.mn.us/ water / stormwater /stormwater- manual.html. In addition, the MPCA LID webpage provides a description and examples of LID features such as permeable pavement, rain gardens, and green roofs. Links to other resources on LID are available as well. The website is located at: http: /Iwww.pca.state.mn.us/ water / stormwater /stormwater- Iid.htm1. Ms. Kendra Lindahl Page 3 September. 4, 2013 We appreciate the opportunity to review this Project. Please provide your specific responses to our comments and notice of decision on the need for an Environmental Impact Statement. Please be aware that this letter does not constitute approval by the MPCA of any or all elements of the Project for the purpose of pending or future permit action(s) by the MPCA. Ultimately, it is the responsibility of the Project proposer to secure,any required permits and to comply with any requisite permit conditions. If you have any questions concerning our review of this EAW, please contact me at 651 - 757 -2508. Sincerely, VIWAWA/ Karen Kromar Planner Principal Environmental Review Unit Resource Management and Assistance Division KK:bt cc: Craig Affeldt, MPCA, St. Paul Doug Wetzstein, MPCA, St. Paul Protecting, maintaining and improving the health of all Minnesotans September 4, 2013 Kendra Lindahl City Planner City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Dear Ms. LindalA Thank you for providing the Minnesota Department of Health (MDH) with the opportunity to comment on the Environmental Assessment Worksheet for the Lennar Residential Housing project. Asbestos/Hazardous Waste Prior to the demolition of the existing onsite buildings (six homes, two accessory buildings, and a farmstead), an inspection may be conducted according to 40 CFR 61 — National Emissions Standards for Hazardous Air Pollutants (NESHAP) based on the age of the structures. Any required asbestos inspection activities must be completed in compliance with the Minnesota Asbestos Abatement Act and Rules, described in Minnesota Statutes, Sections 326.70 to 326.81 and Minnesota Rules, Parts 4620.3000 to 4620.3724. For additional information or for assistance interpreting the results of the asbestos survey, contact MDH staff at (651) 201 -4620 or health. asbestos- leadna,state.mn. us. Additionally, a pre - demolition survey must be conducted according to Minnesota Rules 7035.0805 to properly identify all hazardous waste in the homes and other buildings. Specific Questions concerning the pre - demolition survey need to be directed to the Minnesota Pollution Control Agency at (651) 296 -6300. Affordable Housing Preserving affordable housing supports home- ownership and housing stability, improves community stability, and fosters social networks. This is important for health in a number of ways. When residents spend less than 30 percent of pre -tax income on housing (affordability threshold) they have more money to spend on healthcare, doctor visits, medication, and healthy food. Additionally, instable housing — or frequent mobility — can cause stress and other mental health conditions hike depression. The supply of stable, affordable housing is shrinking and demand is increasing. The project does not provide a mix of housing densities and should consider providing affordable housing options. Energy /Climate Change Reduced energy consumption results in decreased fossil fuel burning in power plants, and thus lowers carbon emissions from these plants. The project should consider ways to conserve energy, reduce energy use, eliminate or reduce greenhouse gas emissions, and promote the use of renewable energy. General Information: 651- 201 -5000 • Toll-free: 888 - 345 -0823 • TTY: 651- 201 -5797 • www.health.state.mn.us An equal opportunity employer Ms. Lindahl Lennar Residential Development Plan EAW Page 2 September 4, 2013 Farmland The project builds over prime farmland, which is essential to long -term, local food production. The tighter the cluster of development, the more walkable the community and the more land is preserved for open space and agricultural uses. Preserving land for reliable food production helps ensure food security and access to healthy foods. Preserving farmland provides the potential for cultivating crops on high quality farmland if the project does not fully develop; enabling community gardens on high quality farmland; and/or preserving permeable surfaces for stormwater management and water quality. Flooding Future climate conditions are anticipated to result in increased frequency and intensity of floods. Construction within designated floodplains can reduce the effectiveness of these areas in containing flood water. Additionally, people living in floodplain areas will be at increased risk for flood - related human health impacts, such as injuries, drowning, and other health issues. Portions of the project site are located within a 100 year flood zone which makes it susceptible to flood events. The project should also consider whether stormwater pipes designed for larger storm events would be appropriate. Health Impact Assessment A Health Impact Assessment (HIA) is a research and community engagement process that can be used to help ensure that people's health and concerns are being considered when decisions on infrastructure and land use projects are being made. The National Research Council defines 111A as "a structured process that uses scientific data, professional expertise, and stakeholder input to identify and evaluate public - health consequences of proposals and suggests actions that could be taken to minimize adverse health impacts and optimize beneficial ones." HIAs have been used to provide important health information to decision makers on a wide range of projects outside the typical health arena, including comprehensive plans, brownfield redevelopment, transportation projects, energy policies, and housing projects. Over 100 HIAs have been performed in the US to help improve public health. Ten HIAs have been completed in Minnesota, mostly on comprehensive plans and transportation projects. An HIA could be scaled according to available resources and still answer some of the health questions posed by the community. An IRA could provide recommendations to policy makers to support possible positive health outcomes and to mitigate or prevent possible negative health outcomes to improve the public's health and to inform zoning, permitting, monitoring, and reclamation policies. Since February 2013, MDH screens all EAW to determine whether they would benefit from an FRA. Using a standardized, pilot screening tool, MDH found that this project could benefit from a HIA. Physical Activity Encouraging physical activity by providing parks, recreational facilities, and trails can be an effective strategy to improve the public's health Additionally, trips taken by bike or foot versus automobile save energy and do not emit pollutants or greenhouses gases. The project proposes park facilities and is in the vicinity a number of city parks and a golf course. The project should Ms. Lindahl Lennar Residential Development Plan EAW Page 3 September 4, 2013 consider bicycle and pedestrian connections, accessibility, and wayfinding so that all future users of the site would have safe and convenient access to these facilities. Storm Water Runoff /Impervious Surfaces The substantial increase in impervious surfaces at project build out will increase the amount of stormwater runoff from the site. Stormwater runoff picks up and carries with it many different pollutants that are found on paved surfaces such as sediment, nitrogen, phosphorus, bacteria, oil, grease, trash, pesticides and metals. Reducing stonnwater runoff helps prevent contaminated runoff from entering streams, lakes and other water bodies, which may be used for recreational purposes or drinking water. Waterborne illnesses from recreational swimmuig and drinking water are associated with runoff. An increase in impervious surfaces also has been shown to lead to higher flood peaks. Future climate conditions are anticipated to result in increased frequency and intensity of storm events. The project should consider whether the proposed stormwater infrastructure and retention facilities would be appropriate to accommodate anticipated future climatic events. Well Construction Abandoned wells will need to be properly sealed. Additional information is available on the MDH website at Well Construction and Well Sealing. For additional information, contact MDH staff at (651) 201 -4600 or heahh.welWstate. mn. us. Health starts where we live, learn, work, and play. To create and maintain healthy Minnesota comnamities, we have to think in terms of health in all policies. Thank you again for the opportunity to provide comments on this EAW for the Lennar Residential Development project. Feel free to contact me at (651) 201 -4927 or michele.ross(astate.mn.us if you have any questions. Sincerely, Michele Ross Environmental Review Coordinator Environmental Health Division Minnesota Department of Health PO Box 64975 Saint Paul, MN 55164 -0975 Hennepin County Public Works Strategic Planning & Resources Department 701 Fourth Avenue South, Suite 400 Minneapolis, Minnesota 55415 -1843 September 4, 2013 Ms. Kendra Lindahl Corcoran City Planner 8200 County Road 116 Corcoran, MN 55340 Phone: 612 - 348 -4077 Fax: 612 - 348 -9710 www.hennepin.us Re: Comments to the Environmental Assessment Worksheet for the Lennar Residential Development Plan, Corcoran, Hennepin County Dear Ms. Lindahl: This letter provides comments to the Environmental Assessment Worksheet (EAW) completed for the Lennar Residential Development Plan, as published in the EQB Monitor, August 5, 2013. The development is proposing 437 single family homes, located west of County State Aid Highway (CSAH) 101, adjacent to Gleason Road in the City of Corcoran. Hennepin County's comments areas follows: • Page 6: Permits and Approvals Required 1) Hennepin County has a preliminary plat /development review process which is not listed in the approvals shown as needed in Table 3. Minnesota Statutes 505.02, 505.03, and 462.358, Plats and Surveys, require agencies to allow the county a 30 -day review period for preliminary plats abutting county roads. During the plat review process, this county will provide formal comments on a number of items, such as: safety issues, access management, right -of -way needs, traffic impacts and pedestrian and bicycle accommodations. 2) A driveway access permit would be required from the county for any modifications to the proposed access on Gleason Road at CSAH 101. 3) In Table 3 Hennepin County is not the LGU in charge of administrating the MN WCA, The Elm Creek Watershed Management Commission is. This same error is noted in the last paragraph on page 11. • Page 7: Surrounding Land Use and Land Use Compatibility 1) The third paragraph talks about interconnections of open spaces, corridors and natural resources. It would be nice if they could explain how this will happen and show where. 2) Areas designated as wetlands 4, 5, 6, 14 and 15 are prior banked and replacement wetlands covered by existing easements and restrictions. Before any change in these easement boundaries or uses, the Minnesota State Board of Water and Soil Resources must grant such changes. • Page 8 in the paragraph under Table 4 An Equal Opportunity Employer Recycled Paper Strategic Planning & Resources Department September 4, 2013 Page 2 1) Text refers to a high quality natural community Maple Basswood Forest. The Maple Basswood Forest on this site is ranked Moderate in MLCCS and we would agree that it is Moderate to Poor with an infestation of buckthorn throughout. 2) It would be nice to know what the actual boundaries of the area are that are being set aside as park. What is the definition of park? Will this be preserved as habitat /natural area or developed as a recreational park? Will it be in a permanent conservation easement? • Comment on the first paragraph on page 9 under section 11 Stating that the amount of habitat that would be lost is minor is not accurate. The entire 40 acres located south of the maple basswood forest (northwest quarter of proposed project area) is very diverse shrubland habitat. Close to 40 acres of habitat are being lost in just this area. • Page 11 Delineated Wetland Basins — Table 5, two discrepancies listed below: 1) MLCCS data shows Shrub Swamp for wetland 5. 2) MLCCS data shows mixed hardwood swamp for wetland 12. This table shows the dominating vegetation as rice -cut grass. • Pages 14 to 17 for Sections 14 and 17 Water- related land use management districts /Water Quality: surface water runoff. 1) Both sections refer to flood control /extended detention and volume controls as required by the Elm Creek WMO and FEMA. Looking at a more long term approach, if Corcoran wishes to pursue a more regional method to its stormwater control, consideration by the city to pursue wetland restoration, regional stormwater volume and rate controls on the outlet to wetland 1 should be looked at during this initial development on it. 2) On page 16, the third paragraph from the top states soil classification for on -site soils is primarily Type D. Based on the NRCS Soil Survey of Hennepin County, the vast majority of soils in the non - wetland areas are hydrologic soils group B. Unless actual permeability and infiltration rates have been obtained by on -site testing, B hydrologic soil groupings should be assumed for the majority of the area being graded. 3) Native vegetation establishment should be considered as an on -site BMP. 4) Filtration shelves in the stormwater ponds are being considered as stormwater treatment. An operation and maintenance plan on the ponds and their filter shelves acceptable to the City and the Elm Creek WMO will be necessary to ensure the long term functions of the ponds. An Equal Opportunity Employer Recycled Paper Strategic Planning & Resources Department September 4, 2013 Page 2 • Page 22: The following four intersections were included in the analysis for this development: CSAH 101 and Hackamore Road /County Road (CR) 47 CSAH 101 and Gleason Road CR 116 and Hackamore Road Bergamot Drive and Hackamore Road With the high percentage of traffic distributed to the south on CSAH 101 and likely on CR 116 (particularly if the site will provide future access to CR 116), the intersections of TH 55 /CSAH 101 and TH 55 /CR 116 should be included in the traffic analysis for this development. • Page 22: 2030 No Build — A one percent yearly growth rate was used to determine the year 2030 no build volumes. Prior to the economic downturn, the average growth rate throughout the county was two percent per year. A growth rate of one percent per year seems somewhat low with the expected area development plans and associated traffic growth on CSAH 101 and CR 116. • Page 25: Recommendations — Based on a previous traffic analysis completed for the Reserve of Medina (April 2013), it is expected that additional roadway improvements would be needed for year 2030 conditions at the following key intersections, beyond what is identified in the EAW: CSAH 101 and Hackamore Road /CR 47 1) Install an additional northbound and southbound through lane on CSAH 101 2) Install protected /permissive phasing for the proposed eastbound and westbound left - turn lanes on Hackamore Road /CR 47 CR 116 and Hackamore Road 1) Reconstruct CR 116 to provide two through lanes for the northbound and southbound approaches 2) Install protected /permissive phasing for the proposed eastbound and westbound left - turn lanes on Hackamore Road • The county also believes that with additional through lanes needed for CSAH 101 and CR 116 at Hackamore Road, future capacity improvements will likely be needed at the intersections with TH 55. To accommodate the anticipated growth and development in this area, as these and other developments move forward, it would be helpful if the Cities of Medina and Corcoran organized a comprehensive traffic study to evaluate the combined impacts of the various developments. • The county currently has no projects identified in the approved Capital Improvement Program (CIP) or maintenance projects planned in this area. Therefore, the city and /or developer(s) would need to provide some contribution to the necessary improvements. In addition, any proposed traffic signals on the county roadway system would need to meet the required warrants and the county priority factor threshold to gain county support. An Equal Opportunity Employer Recycled Paper Strategic Planning & Resources Department September 4, 2013 Page 2 • Page 31: Summary of Issues - It would be helpful if the acres of impacted ecologically significant areas were listed just as they are for wetland impacts. This should show up under number 31 page 31. I appreciate your consideration of Hennepin County comments at this time and look forward to your response. If you have any questions, please contact me at 612- 348 -5714 or davidJaeger@co.henngpin.mn.us. Sinc ely, David aeger Manager, Environmenta y cc: Jim Grube, Director of Transportation and County Engineer Tom Johnson, Manager Transportation Planning Carl Michaud, Director of Environmental Services Alene Tchourumoff, Director of Strategic Planning and Resources Debra Brisk, Assistant County Administrator An Equol Opportunity Employer Recycled Paper Appendix C Response to Comments Lennar Residential Development Plan Environmental Assessment Worksheet (EAW) Response to Comments The Lennar Residential Development Plan Environmental Assessment Worksheet (EAW) was approved for distribution to the Environmental Quality Board (EQB) and persons and agencies on the official EQB distribution list in accordance with EQB rules on July 25, 2013. The EQB published notice of availability in the EQB Monitor on August 5, 2013. The 30 -day comment period ended on September 4, 2013. The City of Corcoran received eight (8) EAW comment letters. The letters are on file at the City of Corcoran. The following comment letters were sent to the City of Corcoran: Letter 1: City of Plymouth - Letter dated August 15, 2013 from Shawn Drill to Kendra Lindahl, City of Corcoran Letter 2: City of Maple Grove - Letter dated August 29, 2013 from Harlan Van Wyhe to Kendra Lindahl, City of Corcoran Letter 3: Minnesota Department of Transportation - Letter dated August 29, 2013 from Molly McCartney, MnDOT Metro District to Kendra Lindahl, City of Corcoran Letter 4: Minnesota Department of Agriculture - Letter dated August 29, 2013 from Becky Balk, Agricultural Marketing and Development Division to Kendra Lindahl, City of Corcoran Letter 5: Metropolitan Council - Letter dated September 4, 2013 from LisaBeth Barajas, Local Planning Assistance to Kendra Lindahl, City of Corcoran Letter 6: Minnesota Pollution Control Agency - Letter dated September 4, 2013 from Karen Kromar, Environmental Review Unit Resource Management and Assistance Division to Kendra Lindahl, City of Corcoran Letter 7: Minnesota Department of Health - Letter dated September 4, 2013 from Michele Ross, Environmental Health Division Minnesota Department of Health to Kendra Lindahl, City of Corcoran Letter 8: Hennepin County Public Works - Letter dated September 4, 2013 from David Jaeger, Environmental Policy, Strategic Planning & Resources Department to Kendra Lindahl, City of Corcoran The following information and clarifications are provided in response to all substantive and timely EAW comments received during the 30 -day comment period. Comments are provided in italicized text. Letter 1: City of Plymouth City of Plymouth has no comments at this time. Response: No response required. Letter 2: City of Maple Grove Comment 1: Maple Grove has entered into a contract to provide Corcoran with treated water. The primary source of Maple Grove Public Water Supply is the Drift Aquifer formation. September 26, 2013 Lennar Residential Development Plan Environmental Assessment Worksheet (EAW) Response to Comments Response: The City of Corcoran will continue to work with the City of Maple Grove and keep them informed of the schedule of the proposed project, modeling results, and other management items involved in the joint water supply system. Comment 2: The Maple Grove model used 810 GPD for peak daily household demand. Maple Grove staff requests that system pressure and fire demand be evaluated under estimated peak demand conditions, 2.5 to 3 times the average daily demand. Response: The EAW originally gave a 350 GPD average day household demand to model the proposed development. A higher value was also incorporated into the model at approximately three times this value, to analyze peak hour impacts (1,138 GPD for a peak hour demand). This value is greater than the 810 GPD noted, and clarifications on input values and subsequent results from additional model and pressure runs (see following comment and response) will be further coordinated and transmitted to the City. Comment 3: Maple Grove staff requests that modeling evaluate the impacts of the 437 unit development on system pressures and fire demand, with and without future comprehensive plan improvements. Response: Additional model analyses will be conducted to evaluate the distribution system for the total development. The analyses will be completed in three phases: the original 50 home development, a "mid -point analysis" at 250 homes, and an ultimate 450 home development. Each of these analyses will evaluate the effects of the proposed system during the maximum day water demands with and without fire flow as well at the Peak Hour demands with and without fire flow. Planned construction is for an additional pipe along CR 101 to be installed initially, and within a few years a loop of the system to the west with watermain along CR 116 connecting to the west side of the development. Comment 4: The initial 50 units of development would be connected to a dead end line, which would be at risk of interruption of service should Maple Grove find it necessary to perform maintenance on its system. It is recommended that Corcoran consider the importance of constructing a looped system within the context of a comprehensive plan for the area. Response: The developer understands the initial phase up to 50 homes will be a dead end line, and a water main will be concurrently installed along CR 101 as a second supply. The network has been previously modeled that includes an additional (third) pipe for looping along CR 116 to the west border of the development. This modeling was not presented in the EAW, but the results will be transmitted to Maple Grove. A Comprehensive Water Supply Plan for the City of Corcoran has been developed and within this Plan, modeling was developed to determine the requirements for a distribution system to meet the future water use demands for a larger area than the development presented in the EAW. This plan incorporates future recommendations that would connect to the proposed development to future piping systems, tanks and pumps, thereby incorporating the development into a much more detailed distribution system. Letter 3: Minnesota Department of Transportation Minnesota Department of Transportation has no comments at this time. September 26, 2013 Lennar Residential Development Plan Environmental Assessment Worksheet (EAW) Response to Comments Response: No response required. Letter 4: Minnesota Department of Agriculture Minnesota Department of Agriculture has no comments at this time. Response: No response required. Letter 5: Metropolitan Council Comment 1: Item 11 — Fish, Wildlife, and Ecologically Sensitive Resources Met Council staff recommends, consistent with MNDNR impact minimization guidance, that project specifications require utilization of sloping, surmountable curbing on the project. Response: The proposed project design includes the use of surmountable curbing for the entire project area. Surmountable curbing allows passage of turtles and other small wildlife, as well as allows for flexibility in the location of driveways which is also beneficial to the developer. Comment 2: Item 13 — Water Use Depending on the final design and operation of the water supply system, the City may have to develop a local water supply plan. Response: The City of Corcoran Comprehensive Plan includes discussion on local water supply as consistent with Minnesota Statute 473.859 which requires Water Supply Plans to be completed for all local units of government in the seven - county Metropolitan Area as part of the local comprehensive planning process. The City of Corcoran does not currently have a municipal water system. However, the City is proposing to develop a municipal water system as portions of the City develop. In 2005, Corcoran prepared a Concept Utility Report, which provided a conceptual framework for expansion of the City's water system. A summary of this report was included in the City's 2030 Comprehensive Plan (June 2011). That report summarized in the Comprehensive Plan identified the City of Maple Grove as the initial water supply source for development in eastern Corcoran and the City of Medina as the initial water supply source for development occurring in the southern portion of Corcoran. The proposed project is consistent with the City's Comprehensive Plan. The Water Supply Plan will be updated by the City of Corcoran in the next Comprehensive Plan update, which typically occurs everything five to 10 years as needed. Comment 3: Item 18 — Wastewater System improvements are currently being constructed to provide capacity for this development. Response: The City notes this comment and agrees with the statement. Sanitary sewer facilities are currently planned for the area in and surrounding the project area, as shown on the attached figure. The sanitary sewer facilities have been designed to accommodate the proposed project and future potential development in the area. September 26, 2013 Lennar Residential Development Plan Environmental Assessment Worksheet (EAW) Response to Comments Comment 4: Item 27 Compatibility with plans and land use regulations / Item 8 Permits and approvals. The proposed density in this concept appears to be less than the 3 -5 unit per acre density goal of the comprehensive plan. If the development is inconsistent with the plan, it would require a comprehensive plan amendment. Response: The City acknowledges this comment and will be working with the developer through the planning process to ensure that the project meets the City's density goals described in the adopted Comprehensive Plan. Comment 5: Advisory Note The Metropolitan Council requests a copy of the City's Final Comprehensive Plan Update. Response: The City of Corcoran does not anticipate that a Comprehensive Plan amendment will be required for this project; however, any Comprehensive Plan amendments would be submitted to the Metropolitan Council for review per State Law. Letter 6: Minnesota Pollution Control Agency Comment 1: The MPCA requests compliance with state and federal regulations for demolition of existing buildings that require inspection for hazardous materials such as asbestos, lead based paint, light ballasts, thermostats, stored chemicals, ozone depleting chemicals, etc. The MPCA requests recycling the demolition building materials to be considered. Response: The City agrees with this statement. Before removal of any structures Lennar will comply with state and federal regulations and is encouraged to recycle building materials as outlined in the comments. Comment 2: Permits and Approvals If a USA CE Section 404 Individual Permit is required for the any project activity, then an MPCA CWA Section 401 Water Quality Certification or waiver must also be obtained as part of the permitting process. Any conditions required within the MPCA 401 Certificate are then incorporated into the USA CE Section 404 Permit. Response: The City agrees that a 401 Certificate would be required as part of an Individual 404 Permit. The proposed project is anticipated to impact less than one acre of wetland during the construction of the proposed project. This would require a joint WCA and USACE Section 404 permit application. As part of that permitting process, MPCA Section 401 Water Quality Certification would also be applied for. Any conditions identified in the Section 401 Certification would be incorporated into the joint permit as appropriate. Comment 3: Cumulative Potential Effects A cumulative potential effects analysis is applicable and must be conducted for the EAW to be complete. The analysis must identify: a) the limited geographical area considered; b) any other past, present or future projects; c) cumulative impacts that may occur as a result of the interaction of other project with the proposed project; and d) natural resources affected and how they may be affected. September 26, 2013 4 Lennar Residential Development Plan Environmental Assessment Worksheet (EAW) Response to Comments Response: Information and evaluation of potential cumulative effects was provided in several sections of the EAW, but were not summarized in detail under Item 29. EAW analysis considered the potential cumulative effects for the area covered by the proposed sanitary sewer facilities as shown on the attached figure. The proposed sanitary sewer facilities were designed for the City of Corcoran's 2030 Comprehensive Plan based on population, household and employment forecasts, and estimated wastewater flows. The proposed sanitary sewer facilities will allow for more housing development to occur near and adjacent to the project area. The geographic area of development is consistent with the City's Comprehensive Plan approved by Metropolitan Council for urban growth at approved densities which allows development in the community. Increases in development could have potentially cumulative effects, which were discussed in various sections of the EAW. The following provides a summary and additional discussion on cumulative effects related to the proposed project. Open spaces and natural resources would be preserved in a manner that interconnects with the proposed project as well as connects to existing adjacent open space and natural resources. This provides not only potentially larger tracts of undeveloped land, but also provides contiguous wildlife habitat. Cumulative effects to open space and wildlife habitat are not anticipated from the proposed project. Prime farmland impacts were evaluated in the EAW relative to the regional quantity of prime farmland. Development within the proposed sanitary sewer area would not cause a significant cumulative effect on prime farmland resources. Maple Grove has planned for supplying Corcoran with a peak of 5 MGD for many years, and the infrastructure and contract is in place to begin development. Computer water pressure and fire flow modeling were completed in detail for the proposed water distribution system which evaluated the potential effect on Maple Grove and the proposed project, indicating the proposed project functions as planned. The City will continue to build out the looping and pressure system consistent with the overall Master Water Plan. In general, the City's Comprehensive Plan policy indicates that City staff is responsible for determining the necessary public infrastructure and services needed to accommodate City growth. This includes water supply, sanitary sewer, fire, police, and other civil services. Any future development projects would be considered as part of the Comprehensive Plan policies. A traffic study was also completed for the proposed project that looked beyond the project area and included the proposed sanitary sewer area as well as other roads and intersections nearby. The study found that levels of service at several intersections and roads would decrease and would likely need improvements in the future to accommodate the proposed project and other nearby development. Potential impacts from floodplain and stormwater runoff would be minimized and /or prevented with the proposed project, and therefore the proposed project is not anticipated to contribute to potential cumulative effects on water quality or floodplain storage volume. Future development projects would occur consistent with the City's Comprehensive Plan, design standards for residential development, and other regulations, such as those from the Elm Creek WMO and Met Council. The requirements and regulations, along with permitting approvals, in place would manage potential cumulative effects in the sanitary sewered area and other areas of the City and adjacent communities. September 26, 2013 5 Lennar Residential Development Plan Environmental Assessment Worksheet (EAW) Response to Comments Comment 4: The MPCA advocates the use of Low Impact Design (LID) practices to aid in minimization of stormwater impacts. Response: The City agrees that LID provides valuable tools to consider for land development. In evaluating the proposed project, the City considered the soil conditions and site characteristics relative to the overall design presented by the developer. The City looked for consistency with City regulations, the current Comprehensive Plan, consistency with the WMO requirements, and stormwater rules. The City worked with the developer to include in the project design narrower streets and 25 acres of preserved natural open space. Upon review, the City found that the proposed project is consistent with City and WMO requirements. An improved stormwater system for the site takes into account soil limitations and accommodates for low infiltration conditions. The proposed project is consistent with stormwater rules. The City will continue to consider LID guidelines and concepts when evaluating planned unit developments and residential development in the future. Letter 7: Minnesota Department of Health Comment 1: Asbestos /Hazardous Waste The Minnesota Department of Health indicates that prior to the demolition of the existing onsite buildings an inspection may be conducted according to 40 CFR 61 — National Emissions Standards for Hazardous Air Pollutants (NESHAP). The Minnesota Department of Health indicates any required asbestos inspection activities must be completed in compliance with the Minnesota Asbestos Abatement Act and a pre- demolition survey must be conducted according to Minnesota Rules 7035.0805 to properly identify all hazardous waste in the homes and other buildings. Response: The City agrees with these statements. Lennar will comply with all city and state requirements related to building demolition. Comment 2: Affordable Housing The Minnesota Department of Health indicates that the project does not provide a mix of housing densities and should consider providing affordable housing options. Response: The City thanks the Minnesota Department of Health for its comments and notes these statements. Comment 3: Energy /Climate Change The Minnesota Department of Health indicates that the project should consider ways to conserve energy, reduce energy use, eliminate or reduce greenhouse gas emissions, and promote the use of renewable energy. Response: The City thanks the Minnesota Department of Health for its comments and notes these statements. Comment 4: Farmland The Minnesota Department of Health indicates that the project builds over prime farmland, which is essential to long -term, local food production. September 26, 2013 6 Lennar Residential Development Plan Environmental Assessment Worksheet (EAW) Response to Comments Response: The City thanks the Minnesota Department of Health for the comment; however, the land is guided for low density development in the City's Comprehensive Plan. The proposed development is consistent with the adopted Comprehensive Plan. Comment 5: Flooding Future climate conditions are anticipated to result in increased frequency and intensity of floods. Construction within designated floodplains can reduce the effectiveness of these areas in containing flood water. Additionally, people living in floodplain areas will be at increased risk for flood - related human health impacts, such as injuries, drowning, and other health issues. Portions of the project site are located within a 100 year flood zone which makes it susceptible to flood events. The project should also consider whether stormwater pipes designed for larger storm events would be appropriate. Response: Based on current FEMA issued Flood Insurance Rate Maps for Hennepin County, portions of the proposed project area are located within the Special Flood Hazard Area subject to Inundation by the 1 % Annual Chance (100 -year) The project area is subject to Elm Creek Watershed Management Organization (WMO) requirements, such as development activities cannot impact the flood storage volume without mitigation and the lowest floor elevation of new structures is a minimum of two feet above the 100 -year high water elevation. Meeting and /or exceeding the WMO floodplain requirements would prevent impacts to the floodplain. The proposed project would not alter flood zones in the project area or increase the potential for flooding within the City. The National Oceanic and Atmospheric Administration (NOAA) published new precipitation frequency estimates for the Midwestern States in a paper known as "Atlas 14." This supersedes the Technical Paper 40 (1961) typically used in subdivision modeling. The City will work with the WMO on implementation of the new guidance on this development. Comment 6: Health Impact Assessment The Minnesota Department of Health indicates that a Health Impact Assessment (HIA) could provide recommendations to policy makers to support possible positive health outcomes and to mitigate or prevent possible negative health outcomes to improve the public's health and to inform zoning, permitting, monitoring, and reclamation policies. Response: The City thanks the Minnesota Department of Health for its comments and notes these statements. Comment 7: Physical Activity The Minnesota Department of Health indicates that the project should consider bicycle and pedestrian connections, accessibility, and wayfinding so that all future users of the site would have safe and convenient access to these facilities. September 26, 2013 7 Lennar Residential Development Plan Environmental Assessment Worksheet (EAW) Response to Comments Response: The City notes these comments and agrees that bicycle and pedestrian connections, accessibility, and wayfinding is beneficial. The proposed development incorporates parks and trails that will be further defined during the planning process. Comment 8: Storm Water Runoff/ Impervious Surfaces The substantial increase in impervious surfaces at project build out will increase the amount of stormwater runoff from the site. Stormwater runoff picks up and carries with it many different pollutants that are found on paved surfaces such as sediment, nitrogen, phosphorus, bacteria, oil, grease, trash, pesticides and metals. Reducing stormwater runoff helps prevent contaminated runoff from entering streams, lakes and other water bodies, which may be used for recreational purposes or drinking water. Waterborne illnesses from recreational swimming and drinking water are associated with runoff. An increase in impervious surfaces also has been shown to lead to higher flood peaks. Future climate conditions are anticipated to result in increased frequency and intensity of storm events. The project should consider whether the proposed stormwater infrastructure and retention facilities would be appropriate to accommodate anticipated future climatic events. Response: Lennar has developed a stormwater management plan that will meet the requirements of the WMO and will be reviewed by the City and WMO during the permitting process. Lennar will work with the WMO to ensure that all stormwater requirements are met or exceeded for the project. Stormwater runoff in the project area would be directed to proposed stormwater treatment ponds and filtration areas prior to discharging into existing wetland drainage complexes. The proposed project site plan identifies 16 on -site stormwater ponds designed to accommodate low infiltration rates resulting from soil conditions in the area. Lennar considered the design of the preliminary stormwater management system to meet or exceed standards. Implementation of an approved stormwater management plan will minimize and /or prevent impacts to water quality. The project area runoff rates and water quality with the proposed project would be restricted to equal to or better than the existing conditions. This requirement is part of the permit from the WMO. Future potential climatic changes would not influence this permit requirement. Comment 9: Well Construction Abandoned wells will need to be properly sealed. Response: There are six single family homes and one farmstead that would be removed for construction of the proposed project. The location of existing wells on these properties would be identified prior to demolition. Wells would be abandoned by permanent sealing and closure procedures at the time of demolition as indicated within and according to Minnesota Rules 4725 and the Minnesota Department of Health. The online Minnesota County Well Index was used to provide preliminary information for field verified well locations in the project area. Two wells were identified. Both of these wells are on one of the single family home sites that would be demolished. No other wells were identified in the project area, majority of which is currently undeveloped. September 26, 2013 8 Lennar Residential Development Plan Environmental Assessment Worksheet (EAW) Response to Comments Letter 8: Hennepin County Comment 1: Page 6: Permits and Approvals Required Comment 1.1: Hennepin County requests the preliminary plat /development review process to be listed in the approvals shown as needed in Table 3 of the EAW. Response: The City agrees with this comment as noted in Table 3 from question 8 of the EAW shown below. Comment 1.2: Hennepin County indicated that a driveway access permit is required for any modifications to the proposed access on Gleason Road at CSAH 101. Response: The City agrees with this comment as noted in Table 3 from question 8 of the EAW shown below. Comment 1.3: Hennepin County is not the LGU in charge of administrating the MN WCA, The Elm Creek Watershed Management Commission is. Response: The City agrees with this comment as noted in Table 3 from question 8 of the EAW shown below. EAW Question 8, Table 3. Required Permits and Approvals Unit of Government Type of Approval Status Section 404 US Army COE Wetland Permit To be applied for NPDES /SDS General Stormwater Discharge Permit Minnesota for Construction Pollution Activities To be applied for Sanitary Sewer Control Agency (MPCA) Extension Permit To be applied for Utility Crossing License To be applied for Water Appropriation Permit To be obtained by DNR (Construction Contractor (if Dewatering) needed) September 26, 2013 Lennar Residential Development Plan Environmental Assessment Worksheet (EAW) Response to Comments EAW Question 8, Table 3. Required Permits and Approvals - Continued Unit of Government Type of Approval Status Direct Connection Application To be applied for Application for Connection to or Use of Metropolitan Council Environmental MCES Services (MCES) Facilities To be applied for Utility Permit To be applied for Preliminary Plat /Development Review Process To be applied for Hennepin Driveway Access County Permit To be applied for Project Review — Storm Water Permit To be applied for Minnesota Wetland Elm Creek WMC Conservation Act To be applied for City of Corcoran Final Plat To be applied for City of Corcoran Building Permit To be applied for City of Maple Water supply Grove connection To be applied for Landowners Utility Easements To be applied for Comment 2: Page 7: Surrounding Land Use and Land Use Compatibility Comment 2.1: Hennepin County requests more information about the interconnections of open spaces, corridors and natural resources. Response: The interconnections of open spaces, corridors and natural resources are preliminarily designed and will be further defined during the planning process. Comment 2.2: Hennepin County indicates that before any change in easement boundaries or uses of wetlands 4, 5, 6, 14 and 15 the Minnesota State Board of Water and Soil Resources must grant such changes. September 26, 2013 10 Lennar Residential Development Plan Environmental Assessment Worksheet (EAW) Response to Comments Response: The development will comply with all wetland requirements. Comment 3.0: Page 8 in the paragraph under Table 4 Comment 3.1: Hennepin County indicates that Maple Basswood Forest on this site is ranked Moderate in MLCCS and that it is Moderate to Poor with an infestation of buckthom throughout. Response: In the northwest portion of the site there is high quality Maple /Basswood Upland shown in the Natural Resource Inventory Areas Exhibit of the City's Comprehensive Plan. The City notes that the MLCCS data shows this area ranked as moderate and Hennepin County's comment that this area is moderate to poor with an infestation of buckthorn throughout. Comment 3.2: Hennepin County requests more information about the park space. Response: The park space is preliminarily designed and will be further defined during the planning process. As noted in the EAW, a public park is proposed in the northwest portion of the project area and a private park with an amenity pool is located in the middle of the proposed development. Comment 4: Comment on the first paragraph on page 9 under section 11 Stating that the amount of habitat that would be lost is minor is not accurate. The entire 40 acres located south of the maple basswood forest (northwest quarter of proposed project area) is very diverse shrubland habitat. Close to 40 acres of habitat are being lost in just this area. Response: The original statement remains accurate, since the project area has been historically used for agricultural purposes and is currently being used for agriculture and residential land. To support this position, the EAW refers to the October 2009 natural resource inventory that was completed for the City of Corcoran. The results of this inventory are depicted on Figure 4 in the City's Comprehensive Plan and a Maple Basswood area, rated as a high quality natural community, was identified in the northwest quarter of the project area, approximately 41.5 acres. Figure 9 in the EAW provides a Concept Plan for the project area, which shows that the northwest quarter of the project area would remain primarily undeveloped. Roughly five acres, avoiding the Maple Basswood area, would be developed with homes, leaving the remaining 36.5 acres as open space and potential wildlife habitat. Comment 5: Page 11 Delineated Wetland Basins — Table 5, two discrepancies listed below: • MLCCS data shows Shrub Swamp for wetland 5. • MLCCS data shows mixed hardwood swamp for wetland 12. This table shows the dominating vegetation as rice -cut grass. Response: A field delineation of the project area was completed in 2013 by the developer. The results of this field delineation are summarized in the Table 5 of the EAW. Additional sources of data, such as the National Wetlands Inventory (NWI) and MNDNR databases were also used for EAW preparation. The MLCCS includes the NWI, September 26, 2013 11 Lennar Residential Development Plan Environmental Assessment Worksheet (EAW) Response to Comments county soil surveys, Minnesota County Biological Surveys, color infrared aerial photographs, digital orthophoto quadrangles, and rare features data from the MNDNR Natural Heritage Information System to provide vegetation and land cover data. Field inspection is not always completed for the MLCCS data, therefore the EAW relies on field inspection and documentation for identification. The wetland field delineation for the project area was reviewed for accuracy and approved by both the City and LGU (Elm Creek WMO). The field delineation is believed to provide the most accurate and up -to -date wetland data available. Comment 6.0: Pages 14 to 17 for Sections 14 and 17 Water- related land use management districts/Water Quality. surface water runoff. Comment 6.1: If Corcoran wishes to pursue a more regional method to its stormwater control, consideration by the city to pursue wetland restoration, regional stormwater volume and rate controls on the outlet to wetland 1 should be looked at during this initial development. Response: The City will work with the developer and Elm Creek WMO to meet and /or exceed flood control /extended detention and volume control requirements for the project area. Regional flooding and stormwater control opportunities will be coordinated with the WMO. The developer will contribute toward a regional solution for southeastern Corcoran with easements provided to the City over the outlet of the large wetland at CR 101. Comment 6.2: On page 16, the third paragraph from the top states soil classification for on -site soils is primarily Type D. Based on the NRCS Soil Survey for Hennepin County, the vast majority of soils in the non - wetland areas are hydrologic soil group B. Response: The City recognizes B soil exists along with significant wetlands which would be D soils. Further detail will be taken into account during stormwater calculations, where the soil types affect runoff. Comment 6.3: Native vegetation establishment should be considered as an on -site BMP. Response: An approved native seed mix would be used to revegetate disturbed areas. As feasible or warranted, native plants may be used to revegetate a specific area, but the majority of revegetation would occur through the use of seed. The significant park and open space area would utilize native vegetation establishment for any disturbed areas. Comment 6.4: Filtration shelves in the stormwater ponds are being considered as stormwater treatment. An operation and maintenance plan on the ponds and their filter shelves acceptable to the City and the Elm Creek WMO will be necessary to ensure the long term functions of the ponds. September 26, 2013 12 Lennar Residential Development Plan Environmental Assessment Worksheet (EAW) Response to Comments Response: Lennar has developed a stormwater management plan that meets the requirements of the Elm Creek WMO. The stormwater management plan requires review and approval by the WMO during the permitting process. Lennar will work with the WMO to ensure that all stormwater requirements are met or exceeded for the project. Comment 7: Page 22: With the high percentage of traffic distributed to the south on CSAH 101 and likely on CR 116, the intersections of TH 551CSAH 101 and TH 551CR 116 should be included in the traffic analysis. Response: The intersections included in the traffic analysis were chosen because they will experience the greatest impact due to the proposed project. Other intersections outside the study area should be included in a regional study that would examine impacts of the proposed project and other projects in the area. This study would benefit multiple municipalities, and therefore should be a multi- agency effort. The City will work with the County to help develop the parameters for a larger regional study. Development in this area is included in the City's approved Comprehensive Plan, which has been reviewed by the County. Land use information is available for other traffic studies in the area, including any County planning efforts. Comment 8: Page 22: 2030 No Build — A one percent yearly growth rate was used to determine No Build volumes. Prior to the economic downturn, the average growth rate throughout the county was two percent per year. A growth rate of one percent seems somewhat low. Response: A one percent per year growth rate was used as the base growth rate, with additional development trips added to the No -Build volumes. Trips generated by the proposed Reserve of Medina residential development near the project site and proposed development in downtown Corcoran were also included. Therefore, trips generated by both developments were also used to determine 2030 No -Build Volumes, resulting in a higher overall growth rate. Comment 9: Page 25: Recommendations: Hennepin County states that based on a previous traffic analysis completed for the Reserve of Medina (April 2013), it is expected that additional roadway improvements would be needed for year 2030 conditions at the following key intersections, beyond what is identified in the EAW. Response: The improvements listed in the County's comments are part of a larger, regional transportation system plan and are beyond the scope of the proposed project. The City understands these are long -range roadway improvements for County facilities that serve regional traffic and not only the proposed project. The City will be preparing for potential transportation impacts to Main Street and for roadway build out. The transportation improvements discussed in the EAW are the only improvements being considered at this time as it relates to the proposed project. The City will continue to work with the County and neighboring communities to plan for improvements that may be needed in the future. September 26, 2013 13 Lennar Residential Development Plan Environmental Assessment Worksheet (EAW) Response to Comments Comment 10: The County also believes that with additional through lanes needed for CSAH 101 and CR 116 at Hackamore Road, future capacity improvements will likely be needed at the intersections with TH 55. To accommodate the anticipated growth and development in this area, as these and other developments move forward, it would be helpful if the Cities of Medina and Corcoran organized a comprehensive traffic study to evaluate the combined impacts of the various developments. Response: The City will continue to work with the County and neighboring communities to plan for improvements that may be needed in the future. Comment 11: The County currently has no projects identified in the approved Capital Improvement Program (CIP) or maintenance projects planned in this area. Therefore, the city and /or developer(s) would need to provide some contribution to the necessary improvements. In addition, any proposed traffic signals on the county roadway system would need to meet the required warrants and the county priority factor threshold to gain county support. Response: The City will continue to work with the County and neighboring communities to plan for improvements that may be needed in the future. September 26, 2013 14 "~ Legend Sanitary Sewer Service Area Sewer Node ® Municipal Boundary > Sanitary Sewer Lines .. Sewer Subdistricts > As -Built Sanitary Sewer IMF 11111111111111� E -D r f� i W a o F 1�. S 4 a � y 1 2010 Aerial Photograph (Source: Mn GEO) 1,500 750 0 11500 N Feet lath: L:@2941101, 112013 En Plan \Trunk Sanitary Sewe, —d CITY OF CORCORAN Trunk Sanitary Sewer s: 116 Wr L� Wenck JUN 201 _ Engineers - Scientists Business Professionals 1800 Pioneer Creek Center Maple Plain, MN 55359 -0429 Figure 1 www.wenck.com 1- 800 - 472 -2232 Appendix D Minnesota Rules Chapter 4410 — EQB Environmental Review Program 4410.1700 DECISION ON NEED FOR EIS. Subpart 1. Standard for decision on need for EIS. An EIS shall be ordered for projects that have the potential for significant environmental effects. Subp. 2. Decision - making process. The decision on the need for an EIS shall be made in compliance with one of the following time schedules: A. if the decision is to be made by a board, council, or other body which meets only on a periodic basis, the decision shall be made between three and 30 days after the close of the review period; or B. for all other RGU's the decision shall be made no later than 15 days after the close of the 30 -day review period. This 15 -day period shall be extended by the EQB chair by no more than 15 additional days upon request of the RGU. Subp. 2a. Insufficient information. If the RGU determines that information necessary to a reasoned decision about the potential for, or significance of, one or more possible environmental impacts is lacking, but could be reasonably obtained, the RGU shall either: A. make a positive declaration and include within the scope of the EIS appropriate studies to obtain the lacking information; or B. postpone the decision on the need for an EIS, for not more than 30 days or such other period of time as agreed upon by the RGU and proposer, in order to obtain the lacking information. If the RGU postpones the decision, it shall provide written notice of its action, including a brief description of the lacking information, within five days to the project proposer, the EQB staff, and any person who submitted substantive comments on the EAW. Subp. 3. Form and basis for decision. The RGU's decision shall be either a negative declaration or a positive declaration. The RGU shall base its decision regarding the need for an EIS on the information gathered during the EAW process and the comments received on the EAW. Subp. 4. Record of findings supporting decision. The RGU shall maintain a record, including specific findings of fact, supporting its decision. The record must include specific responses to all substantive and timely comments on the EAW. This record shall either be a separately prepared document or contained within the records of the governmental unit. Subp. 5. Distribution of decision. The RGU's decision shall be provided, within five days, to all persons on the EAW distribution list pursuant to part 4410.1500, to all persons that commented in writing during the 30 -day review period, and to any person upon written request. All persons who submitted timely and substantive comments on the EAW shall be sent a copy of the RGU's response to those comments prepared under subpart 4. Upon notification, the EQB staff shall publish the RGU's decision in the EQB Monitor. Subp. 6. Standard. In deciding whether a project has the potential for significant environmental effects the RGU shall compare the impacts that may be reasonably expected to occur from the project with the criteria in this part. Subp. 7. Criteria. In deciding whether a project has the potential for significant environmental effects, the following factors shall be considered: A. type, extent, and reversibility of environmental effects; B. cumulative potential effects. The RGU shall consider the following factors: whether the cumulative potential effect is significant; whether the contribution from the project is significant when viewed in connection with other contributions to the cumulative potential effect; the degree to which the project complies with approved mitigation measures specifically designed to address the cumulative potential effect; and the efforts of the proposer to minimize the contributions from the project; C. the extent to which the environmental effects are subject to mitigation by ongoing public regulatory authority. The RGU may rely only on mitigation measures that are specific and that can be reasonably expected to effectively mitigate the identified environmental impacts of the project; and D. the extent to which environmental effects can be anticipated and controlled as a result of other available environmental studies undertaken by public agencies or the project proposer, including other EISs. Subp. 8. [Repealed, 13 SR 14371 Subp. 9. Connected actions and phased actions. Connected actions and phased actions shall be considered a single project for purposes of the determination of need for an EIS. Agenda Item L A N D F 0 R M From Site to Finish 105 South Fifth Avenue Suite 513 Minneapolis, MN 55401 TO: Corcoran City Council FROM: Kendra Lindahl, Landform Tel: 612- 252 -9070 Fax: 612 - 252 -9077 www.landform.net DATE: September 16, 2013 for the September 26, 2013 City Council Meeting RE: Work Plan for Updating Appendix A of the Zoning Ordinance regarding the Southeast District Plan and Design Guidelines (which include the Downtown Illustrative Plan and Downtown Design Guidelines) 60 -DAY REVIEW DEADLINE: NA Summary As the City Council has been discussing the potential TIF planning projects, the downtown area has been the focus. Although many different items are being discussed, the overarching theme has been to encourage development, redevelopment or expansion of businesses in Corcoran. When the 2002 Comprehensive Plan was completed, the development of Downtown Corcoran was a priority. In 2003 and 2004, as part of the Comprehensive Plan implementation, the City of Corcoran developed Design Guidelines for different areas of the City. These guidelines were the result of significant public input and work from Commissions and Council. The guidelines were adopted as Appendix A of the Zoning Ordinance. When the Zoning Ordinance was updated in 2011, the Design Guidelines were not included in the update and remain as adopted in 2004. However, in 2012 the Planning Commission identified update of these guidelines as a priority, as did the City Council. The City Council directed staff to prepare a work plan to update the Southeast District Guidelines and Plan in Appendix A. The other districts (Northeast and Southwest would be updated at a later date). Work Plan The Council has identified an update to the downtown design guidelines as a priority for 2013, but because of current budget issues, the City Administrator has asked that the work be committed this year, but work delayed until 2014. Our proposed work plan includes preparation of a new downtown master plan and associated design guidelines in conjunction with the transportation planning efforts. Our work includes meetings with the engineering team, City Staff, and subcommittee (consisting of a 6 -8 member committee of commissioners, council members and citizens) and meetings with the Planning Commission and City Council. We would ask the Council to appoint these representatives to a subcommittee that Landforms, SensiblyGreen and Site to Finish® are registered service marks of Landform Professional Services, LLC. n M would be part of the planning process. Our work plan anticipates a 4 month process kicking off in January. We would expect 2 subcommittee meetings prior to the public hearing process. Each task is outlined below with an estimated number of anticipated meetings and task deliverables. For clarity purposes we have divided this work into 4 major tasks (although some tasks will overlap): Project Management and Communication: Maintaining communication with City Staff to ensure that meeting notices are published and that the project remains on schedule is critical. We will: a) Conduct a kickoff meeting and status meetings with City Staff to track the planning process, review deliverables, and coordinate and manage the project work effort. b) Prepare a project approval schedule which will be reviewed and approved at the kickoff meeting. 2. Review of Previous Work and Assessment: We will analyze the community to build a framework for Southeast District (including Downtown) Master Plan and Draft Design Guidelines. By holding kick -off meetings early in the process, we will be able to define goals and objectives in concert with the Transportation Plan process. The main goal of this task is to develop design principles that will provide guidance for the development of the Downtown Master Plan and Design Guidelines. We will: a) Gather remaining items and review existing background information relevant to the project from the City. b) Analyze Downtown Master Plan and Design Guidelines in relation to the Comprehensive Plan and Zoning ordinance for consistency. c) Meeting #1 with the Subcommittee to solidify the goals and objectives and identify key issues, strengths, and weakness of the current Downtown Master Plan and Design Guidelines. 3. Develop Southeast District (including Downtown) Master Plan and Design Guidelines: The Master Plan and Design Guidelines should be a readable and usable document. We will develop the plan based on the principals, information gathered and feedback received. a) Work with the Engineering Team to coordinate and integrate the Draft Transportation Plan with Draft Downtown Master Plan. b) Prepare the Draft Downtown Master Plan with the Draft Transportation Plan that responds to information gathered and feedback received and aligns with the City's Comprehensive Plan. c) Prepare Draft of Design Guideline text that realizes and details the principals espoused in the Downtown Master Plan. d) Prepare associated graphics for the Downtown Master Plan and Design Guidelines. e) Meeting #2 with Subcommittee to review Draft Downtown Master Plan and Draft Design Guidelines. f) Make one comprehensive edit to the Draft Downtown Master Plan and Draft Design Guidelines based on Planning Commission and City Council and public input. g) Make minor modifications to the Draft Downtown Master Plan and Design Guidelines after the Council and Planning Commission's public hearing, but prior to approval by the City for final distribution. Design Guidelines September 26, 2013 D h) Make minor modifications to the Final Downtown Master Plan and Final Design Guidelines based on comments. n 4. Public Engagement and Review Process: Landform will: a) Establish a Subcommittee to ensure that the deliverables meet the community's needs. b) Lead one (1) kickoff meeting with City Staff and the Engineering Team to review the project outline and solidify the goals of the Downtown Master Plan process. c) Lead two (2) Subcommittee meetings /workshops at key junctures to gain input. d) Attend one (1) Planning Commission meeting and two (2) City Council meetings to present the draft and final version of the Downtown Master Plan and Design Guidelines. Our work plan shows the tasks and the estimated time required for each, based on previous discussions and the City TIF budget: Task 1) Project Management and Communication $1,050 Task 2) Review of Previous Work and Assessment $3,600 Task 3) Develop Master Plan and Design Guidelines $13,500 Task 4) Public Engagement and Review Process $1,850 Total Fee: $20,000 Additional meetings or expansion of the scope of work will require additional services and will be billed at our hourly rate. 2. Action Direct staff to begin this work in January 2014. Design Guidelines September 26, 2013 STAFF REPORT Document No. 10a. Council Meeting: September 26, 2013 Prepared By: Brad Martens Topic: Public Works Facility Action Required: Approval Summary: The Public Works Facility project continues to move forward. Recent work has included joist and deck installation, well drilling, electrical work and more. A summary provided by Ebert Construction is attached. Staff has continued to work in finalizing contracts with Nextera and Wright Hennepin as directed by the City Council. Lieutenant Hamilton and Councilor Asleson have done the leg work on these items and contracts have been signed below anticipated costs as shown below: • Nextera: o Informed Council installation cost would be $150 and monthly fees of $169. Actual installation is $0 and monthly fees of $144.00. • Wright Hennepin: o Informed Council installation cost would be $350 -700 and monthly fees of $28.00. Actual installation is $275 and monthly fees of $27.95. In addition to these items several changes orders and one proposal are attached for Council approval. A description of each is below. CCD 001 While completing work necessary for the installation of the fire suppression tank at the Public Works Facility, it was noticed that the footings were not deep enough to allow for the installation of the tank due to unknown tank design. A construction directive was issued by the architect to complete the work as to not stop the project and to approve the costs at a later date. The work resulted in additional costs of $22,218.00. The total cost including the three percent Ebert Construction fee is $22,884.56. Staff has requested that Ebert Construction set up a meeting with the architect to discuss the issue further. CMPR 011 During a plan review of the Public Works Facility the building official added a requirement for a spill containment pit. This item was approved previously in PR 007. The addition of the pit requires a relocation of certain outlets to a different location within Page 2 the facility that has a higher cost due to more materials. Also, included in CMPR 011 is an additional welding outlet. The labor and materials for the work is $1,090.00. The Total Change Proposals including the three percent Ebert Construction fee is $1,122.70. CMPR 012 This item was previously brought to the City Council on September 12, 2013 and approved as a proposal from Loberg Electric, Inc. Since that time staff has been made aware that this item requires a Change Proposal and is eligible for a three percent fee from Ebert Construction. Therefore it is now being brought back to the City Council for another approval with the below description. Voice and data wiring is not included in the original project costs and are outside of the work scope of Ebert Construction. Staff and Councilor Asleson have reviewed the plans and secured the attached proposal from Loberg Electric, Inc. to complete the work. The contractor is recommended as they are already on site and have no additional mobilization costs compared to selecting a different contractor. This makes the work much more efficient and reduces the cost. The Proposal includes the installation of data boxes, conduit, cables and other miscellaneous materials necessary for the voice and data systems in the amount of $3,240. The total Change Proposal cost including the three percent Ebert Construction fee is $3,337.20. CMPR 013 The approved bid for work to drill the well for the Public Works Facility was bid on cost per foot and not on total cost as the depth of the well was an unknown. CMPR 013 represents additional costs incurred from the well drilling above the anticipated bid in the amount of $4,410.00. The total Change Proposal cost including the three percent Ebert Construction fee is $4,542.30. CMPR 014 The original scope of fence work in the contract included an eight foot tall fence around the facility and no automatic gates. The steering committee has asked for the fence portion to be re -bid with a six foot tall fence, additional length to accommodate a larger storage area, and two automatic gates. Town and Country Fence has provided the low bid however is over contract estimate by $13,790.00 due to the additional items. The total Change Proposal cost including the three percent Ebert Construction fee is $14,203.70. 1/':1 The Public Works Facility has minimum landscaping requirements that it must meet. Autumn Ridge Landscaping Inc. has provided the low bid to complete these requirements and is under the budgeted amount by $8,595.00 In addition the Ebert Construction fee is also lowered from contract resulting in decrease of $8,852.85 Page 3 Proposal for Wiring Fuel Island Costs related to the fuel island are outside the scope and budget for the Public Works Facility. The fuel island has costs related to wiring, concrete, and equipment. Pat has worked with Loberg Electric, Inc. to receive a quote of $10,680.00 for the wiring portion of the fuel island. Staff request the City Council approve moving forward on this portion of the project and bring back additional costs when known. Financial /Budget: Attached to this report is a Public Works Facility Change Log as of September 26, 2013 which shows a comprehensive list of changes known and potential. Approving the items in this report will result in a total change from contract of - $54,626.79. Additional items such as fuel island concrete, fuel island equipment, overhead crane equipment, and vehicle lift equipment are unknown at this time. Options: 1. Approve Change Proposals and Proposal for Wiring Fuel Island as presented. 2. Send back to staff for further review. Recommendation: Approve Change Proposals and Proposal for Wiring Fuel Island as presented. Council Action: Consider a motion to approve Change Proposals and Proposal for Wiring Fuel Island as presented. Attachments: Corcoran Public Works Facility Summary — September 2013 CCD 001 CMPR 011 CMPR 012 CMPR 013 CMPR 014 CMPR 015 Proposal for Wiring Fuel Island Public Works Facility Change Log — September 26, 2013 Corcoran Public Works Facility Summary September 2013 Construction Progress: X (763) 498. 9951 (800) 627. 1669 1. Joist and deck installed 2. Three phase Electrical power in progress almost complete. 3. Below grade plumbing rough in installed at, wash bay, office, rough installed in masonry walls at office and started in vehicle storage area. 4. Electrical Rough in above grade in progress all areas. 5. Roofing material is delivered and loaded on the roof. Roofing started. 6. Well drilling in progress and is in the development stage. 7. Cold Storage structural steel in progress. S. Grading in wash bay complete, in progress in vehicle maintenance and storage areas. 9. Septic tanks delivered. 10. Concrete trenches to begin 9/24 11. Site grading to commence 9/26 12. Bituminous schedule for 10/15 pending weather related impacts. Cost Control Estimate Spread Sheet: 1. Total Executed Change in Construction cost to date is a deduct of $130,698.60 2. Total Proposed Changes submitted $4,8214 Steering Committee Concerns: 1. Steering Committee continues coordinating and cost analysis for items excluded in the contracts of Ebert Construction such as relocation of the salt sand storage facility, rehab of the existing garage, and demolition of the existing school house and Fuel Island. 2. Steering Committee coordinating voice data and communications requirement. Cost approved. 3. Steering committee approved Landscape and Irrigation, and Chain Link Fence bids and recommended approval. 4. Fuel Island concrete pad and electrical requirements identified and costs proposals pending. 5. Relocation of Salt storage building schedule for October V. OFwww.ebertconst.com CD O J (6 U) O Q O C R9 L V. 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ZZ C 0 U �p J u _ o 0 U E w z' N O N m a /�� /�EBERT CORCORAN PUBLIC WORKS CONSTRUCTION COST CONTROL DATA SHEET Updated: 9/20/20/2013 $59,427 SCOPE -OF -WORK ORIGINAL VALUES REVISED VALUES DESIGN CHANGES CHANGE ORDERS DC #1 DC DC #3 Co #1 CO. tit CO #3 Builders risk Insurance $10,000 $0 $o $0 $o - $10,000 $0 - $0 Electrical5ervice to Building $50,000 $0 $0 $0 $0 $0 - $50,000 $o $0 - $0 Natural Gas Service to Building $5,000 $0 $0 $0 - $5,000 $0 Phone Service to Building $2,000 $2,000 $0 $0 $a $0 $0 $o $0 State Plumbing Review Fees $2,000 $2,006 $0 $0 $0 $0 $0 MPCA Fees $400 $400 $0 $0 $a $0 $0 $0. $0 $0 Permit Fees $28,200 $26,912 $0 - $1,288 $o $0 Elm Creek Water Shed Permit $3,750 $0 $0 $0 $3,750 $0 $0 Appliances $2,500 $2,500 $0 $0 $0 $0 $o $0 Electrical Use Charge $3,500 $3,500 $o 50 $0 _ $o $0:. $0 $o Phones /Communication Devices _ $500 $500 $0 $o $0 $0 $0.. Temporary Heat (Winter Construction) Office Furniture $1,800 $1,800 $0 $0 $o $0 $0 $o $0 $2,000 $2,000 so--- $o $0 $0 $a Progress Cleaning $3,000 $3,325 $0 $0 $0 $325 $0 $0 $0 $0. Trash Removal (Dumpsters) $6,000 $6,000 $0 $0 $0 $0 $o Sanitation $1,500 $0 , _ $o $1,500 $0 $o'. Low Voltage /Communications Wiring _- $3,240 $3,240 _ Relocates Salt Storage Building Reside Existing Storage Building _- Crane /Equipment Construction Mana_g_ ement Fees $125,500 $75,000 $0 ;. $0 '$5,z $o $0 $o $0 $0 $0 _ -$0 Contingency $a $0 $0 $0 $0 $a Surveying Speciallnspections/Testing Contractor Group 1 Earthwork Contractor Group 2 Precast Wall Contractor Group 2 Precast Plank crete/ Ma Contractor Group 3 Connsonry Contractor Group 4 Structural Steel Contractor Group 5 General /Carrpentry Contractor Group 6 Roofing /Sheet Metal $3,200 $1,000 $a $o.. $12,773 $400,967 $268,180 $51,519 $481,338 $231,085 $d2,7. $0 $0 $0 $o $0 $o. $o $417;5 $7,008. $0 $0 $9,595 $0 $268,1 $0 $o $o $0 $0 $a $54,1 $2,671 $0 $o $0. $0 $0 -- _ $0 $505,9 $22,218 $0 $0 $2,420 $0 $226,7_ $978 $0 $o - $5,344 $0 $o $428;165 $428,1. $o $0 $o $0 $o $0 $0 $0 $259,988 - $227,1. $0 $0 - $32;800 $0 Contractor Group 7 Fire Protection Contractor Group 8 Plumbing /HVAC /Controls E Contractor Group 9 lectrical Well System and Installation Design $191,700 $541,350 $251,547 $29,295 $25,430 $191,7 $0 $0 $0 $o $0 $0 $0 $980' - $34,229 $o $0 $0 $507,1 $o $0 $244,- $1,090 _ _$7,800 $0 $0 $33,7 $4,410 - +$25,. $o ', 50,8 $13,790 $0 $o $0 $0 $0 $0-.- $0 $0 $o $0 $01 0 $0 $0 $0 $0 $0 $0 $a $0 $o $o $0. $0 $0 '$0 $01 $0 1 $0 _ _ $0 $0 $0 - $126,891 $0 $0 Septic System Design and Installation Fence and Gates Allowance Landscaping /Trees Allowance Final Cleaning Allowance _$37,085 $12,300 $1,030 '$15,700 $1,030 $0 _ $8,005 $3;484,291 $3,400 $0 - $10,000 Trees Allowance $10,000 $10,000 $3,564,352 Irrigation Allowance SUBTOTAL Overhead /Administration 3% - $1,995 $46,810 $1,404 $106,931 , $104,529 - $3,807 Sub Total Land Pruchase Arehltectural Fees Project Total $3,671,283.$3,588,819 $225,000 $138,000 $48,214 - $130,698 $225,000 $138,000 $4,034,283 $3,951,819 G gowft i) CONSTRUCTION To: Cartel Architects 1795 St Clair Ave St Paul, MN 55105 -1941 Ph: (651)696 -5186 Fax: (651)696 -5188 23350 County Road 10 Corcoran, MN 55357 Ph : 763 -498 -7844 Change Proposal Number: CCD 001 Date: 6/11/13 Job: 6619 Corcoran Public Works Facility Phone: Description: Changes to footing and foundation depth at water storage tank We are pleased to offer the following specifications and pricing to make the following changes: Amount to add changs to the footings and foundation design at the fire suppression water storage tank The total amount to provide this work is ................................................................... ............................... $22,884.54 (Please refer to attached sheet for details.) If you have any questions, please contact me at . Submitted by: Bruce Tames (Ebert PM) Cc: Approved by: Date: Page 1 of 2 CONSTRUCTION Change Proposal CCD 001 Price Breakdown Continuation Sheet Description: Changes to footing and foundation depth at water storage tank 23350 County Road 10 Corcoran, MN 55357 Ph : 763-498-7844 Description Labor Material Equipment Subcontract Other Price Cast -in -Place concrete /Masonry $22,218.00 $22,218.00 Subtotal: Fee $22,218.00 3.00% $22,218.00 $666.54 Total: $22,884.54 Page 2 of 2 STEENIENG- WATRUD CONSTRUCTION, LLC CONCRETES MASONRYCONTRACTORS DATE: PROJECT: REVISED CCD Corcoran Public Works 9100 CO RD NO 19 Corcoran, MN 55340 OWNER: CONTRACTOR: City of Corcoran Ebert Construction 8200 Co. Rd. 116 23350 County Road 10 Corcoran, MN 55340 Corcoran, MN 55357 ARCHITECT: Oertel Architects 1795 St. Clair Avenue St. Paul, MN 55101 01 DESCRIPTION OF EXTRA: To Drop footings @ Tanker /Office area, the additional CMU and CIP walls at Tanker /Office areas due to drop footings. Additional laborto get materials in there due to deep hole & excess. (See Page 2) 10967 CLARK ROAD • INVER GROVE HEIGHTS, MN 55071 • PHONE 16511451 -2291 • FAX [6511457.8535 STEENBERG- WATRUD CONSTRUCTION, LLC CONCRETE 8 MASONRY CONTRACTORS LABOR: PAGE 2 concrete labor: 1 $1,885.00 $1,885.00 Masonry labor: 1 $9,820.00 $9,820.00 TOTALLABOR $11,705.00 MATERIAL: Rebar materials: 1 $1,217.00 $1,217.00 Concrete materials: 1 $1,955.00 $1,955.00 Masonry Materials: 1 $3,542.00 $3,542.00 TOTAL MAT. $6,714.00 SUBCONTRACTOR: SUB TOTAL $18,419.00 10 %OH &P $1,841.90 TOTAL $20,261 1 1,863.75 $1,863.75 5 %OH &P $93.18 TOTAL $1,957.00 GRAND TOTAL: 22,218.00 10967 CLARK 80110 • INVER GROVE HEIGHTS, MN 55071 • PHONE 16511457-2291 • FAX 16511451-8535 CONSTRUCTION To: City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Ph: (763)420-2288 Fax: (763)420-6056 23350 County Road 10 Corcoran, MN 55357 Ph : 763 - 498 -7844 Change Proposal Number: CMPR 011 Date: 9/13/13 Job: 6619 Corcoran Public Works Facility Phone: Description: Reroute welding recepticles due to fuel pit location We are pleased to offer the following specifications and pricing to make the following changes: Due to the addition of the spill containment pit. Cost is to reloacte the welding and portable lift outlets from existing location on tool room wall to west wall between overhead doors. and the owner requesting additional welding outlet relocate the welding out lets on west wall of the vehicle storage area by door to vehicle maintenance. The total amount to provide this work is ................................................................... ............................... $1,122.70 (Please refer to attached sheet for details.) If you have any questions, please contact me at . Submitted by: Bruce Ternes (Ebert PM) Cc: Approved by: Date: Page 1 of 2 (ii) CONSTRUCTION Change Proposal CMPR 011 Price Breakdown Continuation Sheet Description: Reroute welding recepticles due to fuel pit location 23350 County Road 10 Corcoran, MN 55357 Ph : 763-498-7844 Description Labor Material Equipment Subcontract Other Price Electrical $1,090.00 $1,090.00 Subtotal: Fee $1,090.00 3.00% Total: $1,090.00 $32.70 $1,122.70 Page 2 of 2 BRUCE TERNES 763- 498 -7844 MOVE EXISTING WELDING AND PORTABLE LIFT OUTLETS FROM EXISTING LOCATION ON TOOL ROOM WAILD90. IN VEHICLE MAINTENANCE AREA TO WEST WALL BETWEEN GARAGE DOORS, AND ADD ADDITIONAL WELDING OUTLET ON WEST WALL OF THE VEHICLE STORAGE AREA BY DOOR TO VEHICLE MAINTENANCE BID INCLUDES: CONDUIT AND WIRES ROUTED TO MEZZANINE ELECTRIC ROOM PANELS 50 AMP 208 VOLT WELDING RECEPTACLE AND CIRCUIT BREAKER FOR NEW WELDING OUTLET LABOR, MATERIALS, AND INSPECTION a, Propose hereby to furnish matoi a7. and labor - complete in eccord2nce with thasc spco f.cab ons for the sum of One Thousand Ninety Dollars And 00 Cents Payable as follows: $1,090.00 Z i Authorized y{'' Signature:,, Note: Th s PrDp�osal may be withdrawn by us it not accepted within ( 30 ) Days CONSTRUCTION To: City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Ph: (763)420-2288 Fax: (763)420-6056 Description: Voice Data Wiring 23350 County Road 10 Corcoran, MN 55357 Ph : 763 - 498 -7844 Change Proposal Number: CMPR 012 Date: 9/13/13 Job: 6619 Corcoran Public Works Facility Phone: We are pleased to offer the following specifications and pricing to make the following changes: Amount to add voice data cabling and installation The total amount to provide this work is ................................................................... ............................... (Please refer to attached sheet for details.) If you have any questions, please contact me at . Submitted by: Bruce Ternes (Ebert PM) Cc: Approved by: Date: $3,337.20 Page 1 of 2 (:Oz CO3��Y cowsTxUcnox Change Proposal CMPR 012 Price Breakdown Continuation Sheet Description: Voice Data Wiring 23350 County Road 10 Corcoran, MN 55357 Ph : 763 - 498 -7844 Description Labor Material Equipment Subcontract Other Price Electrical $3,240.00 $3,240.00 Subtotal: Fee $3,240.00 3.00% $3,240.00 $97.20 Total: $3,337.20 Page 2 of 2 0 ter` CORCORAN PUBLIC WORKS 9100 COUNTY RD. 19 CORCORAN,MN 55357 VOICE /DATA WIRING TO INCLUDE THE FOLLOWING: Pa 08/27/2013 VOICE /DATA WIRING PROPOSAL CORCORAN PUBLIC WORKS FACILITY BRUCE TERNES ',. 763 -498 -7844 3240. S - EXISTING VOICE /DATA OUTLET BOXES INSTALLED PLUS ONE ADDITIONAL BOX IN VEHICLE STORAGE AREA NEXT TO WASHBAY DOOR 3 - CAT 6 PLENUM RATED CABLES DEVICED WITH 2 DATA JACKS AND 1 TELEPHONE JACK INSTALLED IN THE VEHICLE MAINTENANCE, VEHICLE STORAGE, AND MULTI - PURPOSE AREAS 2 - CAT 6 PLENUM RATED CABLES DEVICED WITH 2 DATA JACKS INSTALLED IN THE REMAINING 6 LOCATIONS SHOWN ON PLAN 2 - CAT 6 PLENUM RATED CABLES ROUTED TO THE FIRE ALARM CONTROL PANEL DIALER FOR MONITORED TELEPHONE LINES 1 - 1" RIGID STEEL CONDUIT ROUTED THRU ROOF WITH TWO GANG WEATHERPROOF JUNCTION BOX AND WEATHERPROOF BLANK PLATE MOUNTED APPROX. 2' ABOVE ROOF SURFACE FOR FUTURE COMMUNICATION WIRI. 1 - RG6 COAX CABLE ROUTED FROM MULTI- PURPOSE ROOM TV LOCATION SHOWN ON PLAN TO THE TELE /DATA IN THE MEZZANINE ELECTRIC ROOM AND TERMINATED (TV INCOMING TO THE BUILDING BY OTHERS) 1 - 24 PORT SWING ARM PANEL INSTALLED ON THE TELE /DATA BOARD IN THE MEZZANINE ELECTRIC ROOM ALL DEVICE PLATES WILL BE STAINLESS STEEL BID INCLUDES ALL LABOR, MATERIALS, AND TEST REPORT We Propose hereby to Furnish material and la,., - complete in accorda cite o-dth these .;ecifi catens for the a'm of $3,240.00 Thousand Two Hundred Forty Dollars And 00 Cents e as Follows: Authorized q� $].gnature: Note: This Propos al� may be withdrawn by us if not accepted within ( 30 ) Days OF E3E4T CONSTRUCTION To: City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Ph: (763)420-2288 Fax: (763)420-6056 23350 County Road 10 Corcoran, MN 55357 Ph : 763-498-7844 Change Proposal Number: CMPR 013 Date: 9/19/13 Job: 6619 Corcoran Public Works Facility Phone: Description: Amount to add for anticipated well drilling costs as or 9/16 We are pleased to offer the following specifications and pricing to make the following changes: Amount to add for anticipated well drilling costs as of 9/16. Cost are unit priced per the original bids as required. See attached. Cost difference: The total amount to provide this work is .................... (Please refer to attached sheet for details.) If you have any questions, please contact me at . Submitted by: Bruce Ternes (Ebert PM) Cc: Approved by: Date: $4,542.30 Page 1 of 2 S 'tJn 23350 County Road 10 Corcoran, MN 55357 Ph: 763- 498 -7844 E3E4T CONSTRUCTION Change Proposal CMPR 013 Price Breakdown Continuation Sheet Description: Amount to add for anticipated well drilling costs as or 9116 Description Labor Material Equipment Subcontract Other Price Well Developement $4,410.00 $4,410.00 Subtotal: Fee $4,410.00 3.00% $4,410.00 $132.30 Total: $4,542.30 Page 2 of 2 R w O O U O 1 M rn y b IMP; 0 U s�. m O U Y R. O m .5 a b Y b b � o � y U ti a¢ # F O O h M h O C� N W 3 z cC 00 U 0 x W O o O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 � W O O 69 O 69 O O 69 O O O C 69 O ff3 G 0 O O 69 C fR p v M O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O U l\O i+ W O O H O M 69 h V3 O 6�9 O O ti O h £A O N fA O M h O O O a w a. w w w rn N 4t d o m O O O O O O O O O O O O O O O O O O O O O O O O O O O O r/1 O O O O O O 0 0 O O r/j F ti fR ti fH 59 ff3 69 .. flj 64 fA 64 EA U U O O O O O O vl M O O Vl O O vi N O O O N O O O O O O O O O Vl O O M --' O O O N O O \D vi O O O Vl O O h fR O O O N .0 d m 69 GS d' V3 N fA �f3 .�. £H �D ri 69 59 fro m V -. V3 # b y V w o U � y Q PW tq U o U H n cn 6 fV N W N L N 8 U U I ° U r CL `'� c 6 '� O K 0 U. p o la A3a m w Y R. O m .5 a b Y b b � o � y U ti a¢ # F O O h M h O C� N W 3 z cC 00 U 0 x W Bruce Ternes From: Bob Lium [bob @ehrenner.com] Sent: Tuesday, September 17, 2013 8:18 AM To: Bruce Ternes Subject: RE: Corcoran PWF Water Well Bruce, Development is the process of conditioning the interface between the aquifer and the well. For a typical well screen design, we measure the sizes of the sand particles and build a screen to hold back the largest 40% (by weight). This allows us to wash the finer materials through the screen and create a coarse layer of sand behind the screen. We do this by jetting with pressurized water and airlifting with a compressor. This process usually takes about Y hour per foot of screen, but varies depending on individual well conditions. During drilling, this aquifer did not show indications of being a great producer so we are using a lot of screen and will likely spend a fair amount of time on development. Development is the most important part of the construction process. Proper development not only maximizes the yield of the well, but also reduces the amount of encrustation and bacteriological growth which can create long term problems for the well. Thank you, Bob Lium E.H. Renner & Sons, Inc. bobf@ehrenner.com Office: (763) 427 -6100 Direct: (763) 390 -8204 www.ehrenner.com From: Bruce Ternes [ mailto:bternes0bebertconst.com] Sent: Monday, September 16, 2013 4:31 PM To: Bob Lium Subject: FW: Corcoran PWF Water Well Bob, Thanks this is perfect. I don't understand the development cost. Please elaborate on what and why this is an increase. Thank You, " *, CONSTRUCTION Bruce Ternes I Sr. Project Manager I WCell:612.282.5402 23350 County Road 10, Corcoran, MN 55357 1 R-Phone: 763- 498 -7844 1 WFax: 763- 498 -9951 Web www.ebertconst.com From: Bob Lium [mailto:bobPehrenner.com] Sent: Monday, September 16, 2013 12:31 PM E3E�T CONSTNNCTION To: City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Ph: (763)420-2288 Fax: (763)420-6056 23350 County Road 10 Corcoran, MN 55357 Ph : 763 - 498 -7844 Change Proposal Number: CMPR 014 Date: 9/20/13 Job: 6619 Corcoran Public Works Facility Phone: Description: Amount to add to Fencing Budget for Auto Operators We are pleased to offer the following specifications and pricing to make the following changes: Amount of allowance for fence in original budget $37.085.00 Amount to add (2) power operated gates with controlers, key pad controlers, loop detectors and electrical provisions: Town & Country Fence $$47,395.00 less amount in budget $37,085 for an additional $10,300 Loberg Electric for elctrical provisions $3,490 The total amount to provide this work is .................................................................. ............................... (Please refer to attached sheet for details.) If you have any questions, please contact me at . Submitted by: Bruce Ternes (Ebert PM) Cc: Approved by: Date: $14,203.70 Pagel of 2 'fis A E3E�T CONSTRUCTION Change Proposal CMPR 014 Price Breakdown Continuation Sheet Description: Amount to add to Fencing Budget for Auto Operators 23350 County Road 10 Corcoran, MN 55357 Ph : 763-498-7844 Description Labor Material Equipment Subcontract Other Price Fences & Gates $10,300.00 $10,300.00 Electrical $3,490.00 $3,490.00 Subtotal: Fee $13,790.00 100% $13,790.00 $413.70 Total: $14,203.70 Page 2 of 2 CORCORAN PUBLIC WORKS 9100 COUNTY RD. 19 CORCORAN,MN 55357 WIRING FOR TWO POWERED GATE OPENERS TO INCLUDE: 7/201 WIRE TWO POWER GATE OPERATORS 9100 COUNTY RD. 19 CORCORAN MN 55357 BRUCE TERNES j 763 - 498 -7844 CONDUIT AND WIRING ROUTED FROM PANELS LP -2 AND MDP -.1 TO GATE OPENERS CONDUITS ROUTED UNDER ROADWAYS FOR LAZER /PHOTO SAFETY CONTROLS AND FOR KEYPAD LOCATION (KEYPAD ONLY ON SOUTH GATE) FUTURE DATA CONDUITS ROUTED TO THE IN- GROUND DATA JUNCTION BOX FOR THE NORTH GATE AND ROUTED TO THE OUTSIDE OF THE WASHBAY FOR THE SOUTH GATE 208 VOLT 3 -PHASE 15 AMP POWER CONNECTED TO GATE CONTROLLERS *GATE CONTROL WIRING, KEYPAD, AND LOOP DETECTORS TO BE INSTALLED BY OTHERS HID INCLUDES LABOR, MATERIALS, AND INSPECTION we Propose hereby to furnish material and labor - c.omplete i.n accordance with these sneci:ications for the sum of Three Thousand Four Hundred Ninety Dollare And 00 Cants Payable as follows: All i3 n '¢ : 3490. $3,490. Authorized Signature: Nate: 'this Proosal may be withdrawn by us if not accepted within ( 30 ) Days s,::C I a>ts OM�* m x y -? ,v Bii 1"'i': '�[ "1 .... CORCORAN PUBLIC WORKS 9100 COUNTY RD. 19 CORCORAN,MN 55357 WIRING FOR TWO POWERED GATE OPENERS TO INCLUDE: 7/201 WIRE TWO POWER GATE OPERATORS 9100 COUNTY RD. 19 CORCORAN MN 55357 BRUCE TERNES j 763 - 498 -7844 CONDUIT AND WIRING ROUTED FROM PANELS LP -2 AND MDP -.1 TO GATE OPENERS CONDUITS ROUTED UNDER ROADWAYS FOR LAZER /PHOTO SAFETY CONTROLS AND FOR KEYPAD LOCATION (KEYPAD ONLY ON SOUTH GATE) FUTURE DATA CONDUITS ROUTED TO THE IN- GROUND DATA JUNCTION BOX FOR THE NORTH GATE AND ROUTED TO THE OUTSIDE OF THE WASHBAY FOR THE SOUTH GATE 208 VOLT 3 -PHASE 15 AMP POWER CONNECTED TO GATE CONTROLLERS *GATE CONTROL WIRING, KEYPAD, AND LOOP DETECTORS TO BE INSTALLED BY OTHERS HID INCLUDES LABOR, MATERIALS, AND INSPECTION we Propose hereby to furnish material and labor - c.omplete i.n accordance with these sneci:ications for the sum of Three Thousand Four Hundred Ninety Dollare And 00 Cants Payable as follows: All i3 n '¢ : 3490. $3,490. Authorized Signature: Nate: 'this Proosal may be withdrawn by us if not accepted within ( 30 ) Days s,::C I a>ts 9 gfo f ^q k�tb E3E4T coxsrnucnox To: City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Ph: (763)420-2288 Fax: (763)420-6056 Description: Landscaping and Irrigation 23350 County Road 10 Corcoran, MN 55357 Ph : 763-498-7844 Change Proposal Number: CMPR 015 Date: 9120113 Job: 6619 Corcoran Public Works Facility Phone: We are pleased to offer the following specifications and pricing to make the following changes: Amount of allowance for landscaping, trees and irrigation in original budget $32,300 Amount of bid for landscaping,trees, and irrigation $23,705 Difference in budget $32,300 less $23,705 = $8,595 The total amount to provide this work is .................................................................. ............................... (Please refer to attached sheet for details.) If you have any questions, please contact me at . Submitted by: Cc: Approved by: Date: $- 8,852.85 Page 1 of 2 r, rr�ra E3�4T CONSTRUCTION Change Proposal CMPR 015 Price Breakdown Continuation Sheet Description: Landscaping and Irrigation 23350 County Road 10 Corcoran, MN 55357 Ph : 763-498-7844 Description Labor Material Equipment Subcontract Other Price Landscaping $- 8,595.00 $- 8,595.00 Subtotal: Fee - $8,595.00 100% Total: $- 8,595.00 $- 257.85 $- 8,852.85 Page 2 of 2 Sep 13 2013 8:33AN GREENWORKS 7634987524 p.l Autumn Ridge Landscaping, Inc. • 8940 Greenfield Road • Loretto, MN 55357 • Phone[Fax 783 - 198.76741763 -498 -7572 We are pleased to present the following bid: Project: Corcoran Public Works Project Location: Corcoran, MN Estimator. Jim Varty /Joe Grygelko Section Bid: LANDSCAPING Bid to Include: 2 Norway Spruce 8'; Proposed Sub, Black Hills Spruce 8' 4 White Pine 8' 6 Fat Albert Spruce 8'; Proposed Sub, Black Hills or Colorado Spruce 8' 12 Colorado Spruce 8' 7 Autumn Radiance Maple 2.5" Proposed Sub, Autumn Blaze Maple 3" 7 Red Oak 2.5" Proposed Sub, Emerald Lustre Maple 3" 2 Purple Robe Robina 2.5" Proposed Sub, Hawthorn 2.5" 2 Prairie Radiance Euonymus 2.5" Proposed Sub, Hawthorn 2.5" 34 Japanese Upright Yew #2 32 Ivory Halo Dogwood #2 3 Chiquita Vibernum #2 Propose Sub, Compact American Vibemum Planting Soil Steel Edging Fabric Rock Mulch Sod $15,700.00 Irrigation $8,005.00 Irrigation in all sod areas and seed area between parking lot and path along County Rd 19 Notes: NO TOPSOIL, FINE GRADE ONLY. Will not accept irrigation without landscaping Irrigation Notes: Inside plumbing by others. Water meter by others Sleeving before concrete and blacktop RPZ supplied by Autumn Ridge installed by others Sep 13 2013 9 :33AN GREENWORKS 7634987524 p.1 Bid to Include: 2 Norway Spruce 8'; Proposed Sub, Black Hills Spruce 8' 4 White Pine 8' 6 Fat Albert Spruce 8'; Proposed Sub, Black Hills or Colorado Spruce 8' 12 Colorado Spruce 8' 7 Autumn Radiance Maple 2,5" Proposed Sub, Autumn Blaze Maple 3" 7 Red Oak 2.5" Proposed Sub, Emerald Lustre Maple 3" 2 Purple Robe Robina 2.5" Proposed Sub, Hawthorn 2.5" 2 Prairie Radiance Euonymus 2.5" Proposed Sub, Hawthom 2.5" 34 Japanese Upright Yew #2 32 Ivory Halo Dogwood 42 3 Chiquita Vibernum #2 Propose Sub, Compact American Vibemum Planting Soil Steel Edging Fabric Rock Mulch Sod $15,700.00 Irrigation $8,005.00 Irrigation in all sod areas and seed area between parking lot and path along County Rd 19 Notes: NO TOPSOIL, FINE GRADE ONLY. Will not accept irrigation without landscaping Irrigation Notes: Inside plumbing by others. Water meter by others Sleeving before concrete and blacktop RPZ supplied by Autumn Ridge installed by others Public Works Facility Change Log - September 26, 2013 Change Number Description Difference from budget Status CCD 001 Changes to fotting and foundation for fire suppression tank $22,884.56 To be reviewed at 9/26 meeting CMPR 001 Add rock turn around $9,296.28 Approved 8/8 CMPR 002 Add water pumping and tank excavation $7,217.73 Approved 9/12 CMPR 003 Add CR 19 sweeping and mud clearing $180.25 Approved 8/8 CMPR 004 Changes to civil per Elm Creek review $1,154.63 Approved 8/8 CMPR 005 Power and gas utility changes - $56,650.00 Approved 8/8 CMPR 006 Relocated fire panel - $309.00 Approved 8/8 CMPR 007 Add manholes over fire suppression tank $1,833.40 Potential CMPR 008 Temporary storage for joists $2,181.56 Approved 9/12 CMPR 009 Value engineering - $5,189.14 Approved CMPR 010 Add precast plank $3,758.47 Aproved 9/12 CMPR 011 Relocation of outlets $1,122.70 To be reviewed at 9/26 meeting CMPR 012 Voice & data wiring not in contract $3,337.20 To be reviewed at 9/26 meeting CMPR 013 Additional well costs $4,542.30 To be reviewed at 9/26 meeting CMPR 014 Revised fence plan $14,203.70 To be reviewed at 9/26 meeting CMPR 015 Landscaping bid - $8,852.85 To be reviewed at 9/26 meeting PR 001 Revise HVAC controls - $28,133.42 Approved PR 002 Change storm drain and overflow - $3,683.28 Approved PR 003 Revised heating water system - $3,439.17 Approved PR 004 Burnished block deduct - $297.67 Approved PR 005 Revise roof screening layout - $41,852.38 Approved 8/8 PR 006 Revision to grading and utilities - $2,595.60 Approved 8/8 PR 007 Add spill containment pit $4,529.94 Approved 8/8 PR 008 Changes to specified transition switch - $7,725.00 Approved 8/8 Salt storage shed move $17,178.00 Approved 9/12 Fuel Island wiring $10,680.00 To be reviewed at 9/26 meeting Fuel island concrete Potential Fuel island equipment Potential Overhead crane Potential Vehicle lift Potential Subtotal of changes from contract 1 - $54,626.79 7 6 3 ) 498. 784 City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Job 6619: CORCORAN PUBLIC WORKS FACILITY ) 627. 1669 Draw ID: 9 Date: 08/31/13 01 Project Mgmt: Prebid Contract I Percent I Total Previous Total This Item ID. Description Amount Complete Billed I Billed I Invoice 01 Project Mgmt: Prebid 10,000.00 100.00% 10,000.00 10,000.00 02 Project Coordinator: Prebid 2,000.00 100.00% 2,000.00 2,000.00 03 Admin /Clerical- Prebid 500.00 100.00% 500.00 500.00 04 Project Mgmt: Constmction 40,000.00 46.75% 18,700.00 16,600.00 2,100.00 05 Project Coordinator: Const. 5,000.00 60.00% 3,000.00 3,000.00 06 Field Supt. - Construction 60,000.00 35.55% 21,332.00 17,166.00 4,166.00 07 Job Trailer- Construction 3,000.00 100.00% 3,000.00 3,000.00 08 Job Phone /Comm - Const. 1,000.00 41.50% 415.00 340.00 75.00 09 Print. /Cleric. Suppl - Const. 2,500.00 100.00% 2,500.00 2,500.00 10 Sanitation - Const. 1,500.00 0.00% - 46 Administration & Overhead 1106,931.00 54_70% 36,548.75 22,321.95 14,226.80 Total Billed to Date 5.00% Retainage Total Earned Less Retainage Less: Paid to Date Total Amount Due 232,431.00 42.16% 97,995.75 97,995.75 4,899.79 93,095.96 73,556.55 19,539.41 Cie) kcr 77,427.95 20,567.80 FF www.ebertcanst.cam c g m D m s Z O c o8�r3 m Q � m m c n an» m sgw a w c y off, o�Q Du w pia n �Q N � P � m c J ^ N �mD SKI °off' nos o =� O .°cam m S O q 3 %m 61 g <'m Dym �1N o � m3D �a Z c� Cl s y N h T °n�a =f.o � =R m A C D? m W y � 7Ca —RQ � p pO qn N 0 6 0 v n x � m c o �am x m d � y F b rD h n � n w �^ 3 O 5 T U z N N m c v_ M n rn w V Of N O A n M n r M ° ' z > a < a A K m M w e C m N T A A D i N � A'd 3 69 69 69 ~ i z 0 �. (PJ R T a. f0 N 0 �• __ 'n w r ;y n C 3 m -zi 01 �Hlm po-3 M C "w R o co T �„ M 0 �". a P f C) Pw D h -,awl m o P ~ 0 D&'Cl) A A mwtr. 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N O V W O. 0 iSm co 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 b N D D D m .1X1 'o r 2 1 O n n M y y O Z CA Z Z > O O m m O O O tJi A �1 iD O D 'ZC C; O o0 00o uioo u, 00 000 00o y rT n � O O w w W w � y H 0 m 0 0 on c"'o b ,�wDmo •�D'D 0 0 0 ri 0 O N O O O O -y ty� y bCt,D C. •OW1 O N 0 0 0 �n op +� W N J iO O) o V IJ W A [yz1 D O N O N co W W. N o0 00o m�DO a -orn . O. a n CNI� CDI)i �' a m m N N A O W O m N m O A V NWNN 0-4 U1 WNW 00 VN nY _ O O O N V (T (O V1 W O D ID O) N A SO A W N m W O W O O) Z W (O W O O W 0) O) V N Ch N O O O N O N �I O O Do CA N N (D N m O N 0 0 0 0 0 0 0 0 0 0 <D O O N 0 0 0 0 0 � Ut 0 0 0 0 0 0 0 0 0 0 0 0J 0 0 0 0 0 0 0 0 O v N W O to V N IV m O A p p cl OV n A O N O O) (O 0 0 N Gl ut c o o O Ul N O O W m 0 `� y 5pc Y N O C C v � R n Em 0. g y p R p. OH N rn m w o v .Co � O 0 n ^ w •V H v 6 J W O co Co N D D D m .1X1 'o r 2 1 O n n M y y O Z CA Z Z > O O m m y O rn w oo .c � � W � O O w w W w STAFF REPORT Document No. 10b. Council Meeting: September 26, 2013 Prepared By: Brad Martens Topic: Sanitary Sewer and Water Services Action Required: Information Summary: Staff continues to work on finalizing the Policy and Ordinance related to Sanitary Sewer and Water Services. A supplemental packet will be sent out before the meeting with complete information and the proposed documents. Financial /Budget: This will be outlined in the supplemental packet. Options: 1. Approve as presented in the supplemental packet. 2. Send back to staff for further review. Recommendation: This will be outlined in the supplemental packet. Council Action: This will be outlined in the supplemental packet. Attachments: N/A STAFF REPORT Document No. 10c. Council Meeting: September 26, 2013 Prepared By: Brad Martens Topic: Maple Hill Community Center Action Required: Direction 20 hours Summary: At the September 12, 2013 City Council meeting information was requested in regards to costs incurred related to the Maple Hill Community Center project. Attached to this report is a table showing expenses through September 12, 2013 totaling $16,854.42. The City Council also asked for a projection of total costs to complete the project which is shown below: Costs already incurred Various $16,854.42 Future City Attorney work 20 hours $2,800 Future Engineering work 16 hours $1,936 Future Planner work 5 hours $580 Total projected costs* $22,170.42 *Projected costs do not include internal staff time of City employees. Significant work will be required to produce the bid documents and to coordinate the construction of the facility. Additionally, once constructed regular coordination efforts will be required by City staff to approve and monitor the activities of the facility. Projected costs also do not include any additional architectural or design work that may be needed to develop the specifications for bid. The next step in the project is to review proposed agreements with Mobile Hope and Maple Hill Estates which are attached to this report. The agreements are not quite yet completed as not all exhibits are included. Staff requests the City Council review the documents and provide feedback before finalizing and sending to Hennepin County for review. A brief description of each is below. Agreement for Community Center Program Management — Mobile Hope • Mobile Hope to manage and operate the community center o Staff would like the Council to discuss this item • Activities will include "inherently religious activities ". • Mobile Hope to provide City with a list of programming. The agreement includes and exhibit showing current activities. • Community center must be open to all Corcoran residents. o At this time there is no additional programming planned other than that provided by Mobile Hope. This means that Corcoran residents would only have access to the community center through those programs. Page 2 • Scheduling of activities will be the responsibility of Mobile Hope. o This refers to their activities. City functions or rentals would be scheduled by City staff. • City must approve activities within the community center. • Mobile Hope to staff the community center during their activities and shall lock and secure when not in use. • Mobile Hope will not compensate the City for any of its use outlined in the agreement. • City to pay for the building and general liability insurance. • Mobile Hope will be required to have insurance coverage as outlined in the agreement. • Either party may terminate the agreement with a 30 day notice Lease Agreement • Site to be leased to the City for a minimum of 15 years for $0.00. • At the termination of the lease ownership of the community center will transfer to the property owner. Owner shall be responsible for ongoing costs other than building the structure and liability insurance. Owner guarantees $30,000 to financing the community center if cost overruns exist. The City Council should be aware that constructing the facility through CDBG funds awarded from the submitted application will require the activities stated in the application to continue for the 15 year term. Should Mobile Hope exercise its 30 day termination notice the City must find a different provider of the services or return a prorated amount of the funds back for a percentage of the years in which those services are not provided. If the agreements are found to be acceptable by both the City Council and Hennepin County staff would then develop the bid documents and bring them back for Council approval. The agreements would not be formally signed until a bid is approved. Financial /Budget: No costs related to the proposed Maple Hill Community Center are budgeted in 2013 or 2014. As shown earlier it is estimated that an additional amount over $5,000 will be spent in 2013 to move the project forward. If constructed in 2014 the City will be responsible for liability insurance costs estimated at $1,400 in 2014. Staff also believes that additional City Attorney time may be needed annually to assist with specific questions related to the community center activities. If directed to move forward staff will need to amend the 2014 budget to offset the additional expenditures. Page 3 Options: 1. Direct staff on how to proceed with the Maple Hill Community Center project. Recommendation: N/A Council Action: Direct staff on how to proceed with the Maple Hill Community Center project. Attachments: 1. City paid expenses as of September 12, 2013 2. Agreement for Community Center Program Management 3. Lease Agreement 4. Draft Maple Hill Community Center Annual Operating Budget City of Corcoran Project: Comminity Center at Maple Hill City Paid Expenses as of September 12, 2013 Name Amount Date CARSON, CLELLAND & SCHREDER $70.00 February 2013 CARSON, CLELLAND & SCHREDER $850.00 February 2013 CARSON, CLELLAND & SCHREDER $910.00 March 2013 CARSON, CLELLAND & SCHREDER $46.67 March 2013 CARSON, CLELLAND & SCHREDER $93.33 April 2013 CARSON, CLELLAND & SCHREDER $70.00 April 2013 CARSON, CLELLAND & SCHREDER $186.67 April 2013 CARSON, CLELLAND & SCHREDER $1,633.33 May 2013 CARSON, CLELLAND & SCHREDER Total $3,860.00 FOEHRINGER ENGINEERING INC $2,500.00 May 2013 FOEHRINGER ENGINEERING INC Total $2,500.00 HAUGO GEOTECHNICAL SERVICES LL $1,750.00 June 2013 HAUGO GEOTECHNICAL SERVICES LL Total $1,750.00 LANDFORM $232.00 July 2013 LANDFORM $1,925.75 July 2013 LANDFORM $4,057.75 August 2013 LANDFORM $116.00 September 2013 LANDFORM Total $6,331.50 LARSON ASSOCIATES INC $2,305.00 September 2013 LARSON ASSOCIATES INC Total $2,305.00 SUN PRESS & NEWSPAPERS $53.96 September 2013 SUN PRESS & NEWSPAPERS $53.96 September 2013 SUN PRESS & NEWSPAPERS Total $107.92 Grand Total $16,854.42 S. 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E 42 70 I ❑ ----- --- -1-1-TTITITTH-IT INHTI I-11 71OT-71,16---0-- n4 j 1 lo: I ol 1 1 1 i i m I I I Owiz mUlzi IN Ni IN N N: Ni b N t0 t5l E -5� O i ; VC Z;rY =I Cil M5 '� i :5 0 O: F3 o W Z 2`W 'Z [w :Qm <1 �E: TO io 0 N L11 I,-!- IN 17� RM: 1 f 1 0 J5, im El V� El I oi , I co - .1 E 0 rn'w LZ 910 M w -W Z: c;wlN N :N N CC ifl Qi .2 2x t5; E- 7 2;' W wzl (/ i\ 2ƒ \ } ) ({ / \{ \} \\ \\ \\ ) \\\\ m Activities Planned for Hope Center p O � w O °� N ° 4 �,6 `gym i .. °X Event x Adult Coffee /Donut Gathering 1 1 40 2.07 x After School programs /Homework Help 1.5 4 240 12.41 x Alcoholics Anonymous /Addictions groups 1 1 1 52 2.69 x 'nha Clasp 1 20 1.03 x Arts and crafts 1.5 1 60 3.10 x 2 1 92 4.76 x Boy Scouts /Girl Scouts 1.5 2 27 1.40 x College and Career Vision Trips 1 6 6 0.31 x Community Gatherings 2 3 6 0.31 x Computer Lab Open Time 1.5 5 1 318 16.45 x Computer Training 2 6 12 0.62 x Counseling 1 2 80 4.14 x ESL (ELL) Classes 1 1 40 2.07 x Fitness Center 2 5 5 520 26.89 x Food Distribution 2 1 24 1.24 x Health Clinics 1.5 2 1 31.5 1.63 x Holiday Parties 2 4 8 0.41 x Job Training 2 4 8 0.41 x Leadership Team Meetings 1.5 6 9 0.47 x Mentor Program - youth 0 0 0.00 x Parenting Classes 1 6 6 0.31 x Preschool Screening 2 3 6 0.31 x Preschool Playtime 16 1 16 0.83 x Sports Clinics 15 2 30 1.55 x Tae Kwon Doe 1 1 40 2.07 x Teacher Conferences 8 2 16 0.83 x Teen Center 1.5 1 3 114 5.90 x Theatre / Dance 10 1 10 0.52 x Tutoring 1 1 40 2.07 x acation Bible Camp 10 1 10 0.52 x Vorship Services 1 1 1 5? 2.69 Totals: 1933.5 Eligible: 1759.5 91.00 L y as 1 9.00 I Oc. LEASE AGREEMENT This Lease and Easement ( "Agreement ") is entered into between the City of Corcoran located at 8200 County Road 116, Corcoran, Minnesota 55340, a Minnesota Charter City ( "City ") and Bruce D. Hay, Trustee of the Bruce B. Hay Revocable Intervivos Trust dated April 28, 1992 located at 5850 H. Teakwood Lane North, Plymouth, Minnesota; and Hay Holding Company, LLC, a Minnesota limited liability company (collectively "Owners ") RECITALS WHEREAS, the City and Hennepin County are parties to a Subrecipient Agreement dated May 15, 2012, under which the City has been awarded $225,000 from a Community Development Block Grant ( "CDBG ") for the construction of a community center ( "Project ") of approximately 3,000 square feet; said project to be located on the property known as Maple Hill Estates Mobile Home Park within the City; and WHEREAS, City shall own the Community Center structure for a minimum of fifteen (15) years; Owners shall Lease to the City the property upon which the Community Center is constructed for a minimum of fifteen (15) years; further Owners shall grant to the City an easement for construction purposes on Subject Property for purposes of the City completing the Project; and WHEREAS, the land upon which the project will be constructed is owned by Owners and legally described as: See Exhibit A attached ( "Subject Property ") and; WHEREAS, the Project will be constructed within the boundaries of Subject Property, surveyed by the City, and legally described as: See Exhibit B attached ( "Leased Property ") and; WHEREAS, City currently owns the property legally described as: See Exhibit C attached which property will provide the City access to the Leased Property. NOW, THEREFORE, in consideration of the mutual promises, covenants and consideration herein contained, the parties agree to as follows: I. PURPOSE The City intends to construct a Community Center of approximately 3,000 square feet to be located adjacent to the Maple Hills Estates Mobile Home Park for use as a public facility that will be owned by the City for fifteen (15) years and managed by the City by Contract through a separate non - profit entity known as Mobile Hope. The Community Center will be available for use by all of Corcoran's citizens and may be used for the following: computer center; community classes; community events; tutoring of school children; craft activities; youth center; career assistance. The foregoing is not an exclusive list of uses for the Community Center. II. REAL ESTATE 1) Lease of Real Estate. Owners of Subject Property hereby lease to the City, the Leased Property for a period of fifteen (15) years, commencing on day of 2 September 20, 2013 DRAFT 2013 and terminating on the day of , 2028. City shall pay zero ($0.00) for the Lease. Consideration for the Lease provided by Owners is the beneficial use of the Community Center by the residents of the Maple Hills Estates Mobile Home Park. 2) Ownership of Community Center. For the period of the Lease provided herein City shall own the Community Center building. At the termination of the Lease, the City agrees to transfer ownership of the Community Center building to Owners or their successors in title. III. CONSTRUCTION EASEMENT 1) Owners hereby agree to grant a Construction Easement in favor of the City, its contractors and employees over the Leased Property and to additional portions of Subject Property reasonably necessary for construction of the Project. ( "Easement ") The easement shall be attached hereto as Exhibit D. 2) The Construction Easement shall be granted for a period of time commencing with the execution of this Agreement and terminating with completion of the Project. 3) City shall use the Easement area for purposes of constructing the Community Center and thereafter City shall use and maintain said Community Center as provided in this Agreement. IV. CONSTRUCTION AND MAINTENANCE OF COMMUNITY CENTER 1) The City shall have the sole and complete responsibility and discretion for the design and construction of the Community Center. Owners will have the opportunity to provide input into the Community Center, however, final decision regarding design and construction is with the City. 3 September 20, 2013 DRAFT 2) Owners shall be responsible for those ongoing costs of maintenance and repair of the Community Center outlined on the attached Exhibit E; with the exception that the City shall provide and pay for building, structure and premises liability insurance for the Community Center. . V. FINANCING 1) The City is responsible for the construction of Community Center; it is anticipated that construction costs will be $255,000; that the financing of the Community Center, and related soft costs, is anticipated to be as follows: a) CDBG Funds $225,000 b) Maintenance Contribution by City $ 16,000 c) Overrun Guarantee by Owners $ 30,000 $271,000 2) Owners shall be responsible to pay all real estate taxes and special assessments and any other charges against Subject Property during the term of this Lease. 3) The attached Exhibit F is Owners' guarantee for up to $30,000 in over run costs (above the CDBG funds of $225,000). 1'� � OPERATION AND USE OF COMMUNITY CENTER 1) The purpose of the Community Center is for use by the public for those recreational and educational programs listed in this Agreement. For the term of this Lease, Owners shall be responsible for coordinating daily use of the Community Center building, with City approval, further, the City shall retain discretional of use of the facility for the general public. 2) Following termination of the Lease, City shall deed ownership of the Community Center building to Owners, or their assigns. At that time, Owners shall take over all operational 4 September 20, 2013 DRAFT responsibility and use of Community Center facility. VII. MAINTENCE OF RECORDS Under the terms of the Subrecipient Agreement entered into between the City and Hennepin County, and as part of the consideration for the CDBG funds, City shall keep and report records from the use of the Community Center facility and shall report this information to Hennepin County for a period of five (5) years commencing December 31, 2013 VIII. ARBITRATION Questions concerning the interpretation of this Agreement may result in disputes by the parties. In the event such disputes which arise cannot be resolved by the parties, the parties will submit this dispute to binding arbitration under the American Arbitration Association or similar dispute resolution body that is mutually acceptable to City and Owners. IX. INSURANCE The parties hereto agree to keep and maintain adequate liability insurance for their respective responsibilities in this Agreement. City shall provide insurance on the Community Center building structure, to be reimbursed by Owners per Exhibit E. Owners shall be responsible for obtaining adequate insurance to cover building contents. NOTICES 5 September 20, 2013 DRAFT Any notice provided under this Agreement shall be in writing and shall be made timely, mailed by certified mail or personally served on or before the date or period specified herein. All notices under this Agreement shall be mailed or delivered as follows: City: City Administrator 8200 County Road 116 Corcoran, Minnesota 55340 Owners: Bruce D. Hay 5850 H. Teakwood Lane North Plymouth, Minnesota XI. MISCELLANEOUS 1) Amendments to this Agreement. Amendments to this Agreement shall be in writing and shall be the agreement of both the City and the Owners. 2) Severability. In case any one or more of the provisions contained in this Agreement shall be invalid, illegal or unenforceable in any respect, the validity, legality and enforceability of the remaining provisions contained herein and any other applications thereof shall not in any way be affected or impaired thereby. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the respective date set forth below. Signatures on Following Page CITY OF CORCORAN Date no September 20, 2013 DRAFT Ken Guenthner, its Mayor Date Jeanie Heinecke, its City Clerk STATE OF MINNESOTA ) ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledge before me this day of , 2013, by Ken Guenthner, the Mayor and Jeanie Heinecke, the City Clerk of the City of Corcoran, a municipal corporation under the laws of Minnesota, on behalf of said municipal corporation. Dated: STATE OF MINNESOTA ) ss. COUNTY OF ) Notary Public OWNERS: BRUCE B. HAY, TRUSTEE OF THE BRUCE B. HAY REVOCABLE INTERVIVOS TRUST DATED APRIL 28, 1992 By: Its: Chief Manager The foregoing instrument was acknowledged before me this day of , 2013, by the of Bruce B. Hay, Trustee of the Bruce B. Hay Revocable Intervivos Trust dated April 28, 1992. Dated: 7 September 20, 2013 DRAFT Notary Public HAY HOLDING COMPANY, LLC: Lo Its: STATE OF MINNESOTA ) ss. COUNTY OF ) The foregoing instrument was acknowledged before me this day of , 2013, by Bruce Hay the Hay Holding Company, LLC, a Minnesota limited liability company. THIS INSTRUMENT WAS DRAFTED BY: Jeffrey A. Carson, Esq. CARSON, CLELLAND & SCHREDER 6300 Shingle Creek Parkway, Suite 305 Minneapolis, MN 55430 763 -561 -2800 Notary Public EXHIBIT A LOT 1, BLOCK 1, MAPLE HILL ESTATES 2ND ADDITION, ACCORDING TO THE RECORDED PLAT THEREOF, HENNEPIN COUNTY, MINNESOTA. 8 September 20, 2013 DRAFT EXHIBIT B THAT PART OF LOT I, BLOCK I, MAPLE HILL ESTATES 2ND ADDITION, ACCORDING TO THE RECORDED PLAT THEREOF, HENNEPIN COUNTY, 9 September 20, 2013 DRAFT MINNESOTA MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHWEST CORNER OF SAID LOT I, THENCE SOUTH 89 DEGREES 00 MINUTES 00 SECONDS EAST, ASSUMED BEARING ALONG THE SOUTH LINE OF SAID LOT I, A DISTANCE OF 836.50 FEET TO THE POINT OF BEGINNING; THENCE NORTH O1 DEGREES 00 MINUTES 00 SECONDS EAST, A DISTANCE OF 75.00FEET; THENCE SOUTH 89 DEGREES 00 MINUTES 00 SECONDS EAST, PARALLEL WITH SAID SOUTH LINE, A DISTANCE OF 76.00 FEET; THENCE SOUTH O1 DEGREES 00 MINUTES 00 SECONDS EAST, A DISTANCE OF 75.00 FEET TO SAID SOUTH LINE; THENCE NORTH 89 DEGREES 00 MINUTES 00 SECONDS WEST, ALONG SAID SOUTH LINE, A DISTANCE OF 76.00 FEET TO THE POINT OF BEGINNING. EXHIBIT C OUTLOT B, MAPLE HILL ESTATES SECOND ADDITION, HENNEPIN COUNTY, MINNESOTA 10 September 20, 2013 DRAFT EXHIBIT D (Easement) 11 September 20, 2013 DRAFT EXHIBIT E (Maintenance and Repair Items) 12 September 20, 2013 DRAFT EXHIBIT F (Owners' Gurantee) 13 September 20, 2013 DRAFT Draft Maple Hill Community Center Annual Operating Budget 10c. Notes: All expenses other than Capital Outlay have an annual increase of 3% No cost assumed for future water /sewer billing Assumes all exterior maintenance (lawn mowing, snow removal, etc.) is responsibility of Maple Hill Estates Assumes that there is no additional staff costs for City (Police, site supervision) $267,973 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 Materials and Supplies TP, Paper Towels, Can liners, etc. 1000 1030 1061 1093 1126 1159 1194 1230 1267 1305 1344 1384 1426 1469 1513 1000 1030 1061 1093 1126 1159 1194 1230 1267 1305 1344 1384 1426 1469 1513 Professional Services 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Communications 1200 1236 1273 1311 1351 1391 1433 1476 1520 1566 1613 1661 1711 1762 1815 Telephone ($50 1month) Internet ($50 1month) 600 618 637 656 675 696 716 738 760 783 806 831 855 881 908 600 618 637 656 675 696 716 738 760 783 806 831 855 881 908 Utilities Electricity (based on PW) Natural Gas Water (future expense) Sewer (future expense) 3600 3708 3819 3934 4052 4173 4299 4428 4560 4697 4838 4983 5133 5287 5445 2600 2678 2758 2841 2926 3014 3105 3198 3294 3392 3494 3599 3707 3818 3933 1000 1030 11061 1093 1126 1159 1194 1230 11267 1305 1344 1384 1426 11469 1513 Insurance (estimated by agent) 1400 1442 1485 1530 1576 1623 1672 1722 1773 1827 1881 1938 1996 2056 2118 Cleaning Weekly($50 /week) 3200 3296 3395 3497 36021 3710 3821 3936 4054 4175 43011 4430 4562 4699 4840 2600 2678 12758 2841 2926 3014 3105 3198 3294 3392 3494 3599 3707 3818 3933 Carpet Cleaning (twice annually) 600 618 637 656 675 696 716 738 1760 783 806 831 855 881 908 Waste Removal 395 407 419 432 445 458 472 486 500 515 531 547 563 580 597 Garbage($30 /month) Recycling 360 371 382 393 405 417 430 443 456 470 484 498 513 529 545 35 36 37 38 391 41 42 43 44 46 471 48 50 51 53 Maintenance /Repairs 1000 1030 1061 1093 1126 1159 1194 1230 1267 1305 1344 1384 1426 1469 1513 Improvements 1000 1030 1061 1093 1126 1159 1194 1230 1267 1305 1344 1384 1426 1469 1513 Capital Outlay 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 Total Expenditures 1 $14,7951 $15,179 $15,574 $15,9811 $16,4011 $16,833 $17,2781 $17,736 $18,208 $18,6951 $19,1951 $19,7111 $20,243 $20,790 $21,354 Notes: All expenses other than Capital Outlay have an annual increase of 3% No cost assumed for future water /sewer billing Assumes all exterior maintenance (lawn mowing, snow removal, etc.) is responsibility of Maple Hill Estates Assumes that there is no additional staff costs for City (Police, site supervision) $267,973 STAFF REPORT Document No. 11 a. Council Meeting: September 26, 2013 Prepared By: Brad Martens Topic: TIF Modification Plan Action Required: Approval Summary: On July, 13, 2013 the City Council held a Work Session to discuss priorities for related to an expiring TIF District. Attached to this report is a memorandum from Kirstin Barsness outlining the process as well as the documentation to officially modify the district. The action being taken is to describe where the remaining funds will be allocated. The three priorities stated by the City Council are: 1. Downtown improvements 2. Property acquisition 3. Design guidelines A common question I have received from the City Council is how long does the City have to use the funds. According to Kirstin "There is no guideline in statute — a reasonable time line is expected. I would recommend within three years, since the plan is in place to expend the funds for Downtown improvements, beyond that time, the OSA may begin to ask questions and you also run the risk of legislation preventing usage of the funds (slight risk, but still there)." Financial /Budget: Costs related to modifying the TIF District will be billed back to the District. Options: 1. Adopt Resolution 2013 -46 Approving Modification to the Tax Increment Financing Plan for Tax Increment Financing District No. 1. 2. Send back to staff for further review. Recommendation: Adopt Resolution 2013 -46 Approving Modification to the Tax Increment Financing Plan for Tax Increment Financing District No. 1. Council Action: Consider a motion to adopt Resolution 2013 -46 Approving Modification to the Tax Increment Financing Plan for Tax Increment Financing District No. 1. Page 2 Attachments: 1. September 19, 2013 Memorandum from Kirstin Barsness 2. Resolution 2013 -xx Approving Modification to the Tax Increment Financing Plan for Tax Increment Financing District No. 1 3. Modification No. 5 to the Development District Program for Municipal Development District No.1 Memorandum To: Brad Martens, City Administrator From: Kirstin Barsness, Development Consultant Date: September 19, 2013 Re: Modification to Tax Increment Financing District No.1 On February 12, 1987 the Corcoran City Council approved and established Municipal Development District No. 1 and Tax Increment Financing District No. 1, a redevelopment district. The TIF District is scheduled to terminate on December 31, 2013 and the City Council has determined a plan to expend the increment on eligible activities for the downtown area including land acquisition, design guidelines, utilities and other infrastructure which are anticipated to occur in 2014. These activities have been consistent with all previous modifications to the Municipal Development District and have been included in the Development Program. Modification No. 5 is simply administrative and addresses the allocation of funds within the previously adopted TIF District Budget. The proposed budget modification does not require a public hearing. A hearing is only required according to Minnesota Statutes 469.175 subd. 4 when: (1) any reduction or enlargement of geographic area of the project or tax increment financing district that does not meet the requirements of paragraph (e); (2) increase in amount of bonded indebtedness to be incurred; (3) a determination to capitalize interest on the debt if that determination was not a part of the original plan; (4) increase in the portion of the captured net tax capacity to be retained by the authority; (5) increase in the estimate of the cost of the project, including administrative expenses, that will be paid or financed with tax increment from the district; or (6) designation of additional property to be acquired by the authority. (c) If an authority changes the type of district to another type of district, this change is not a modification but requires the authority to follow the procedure set forth in sections 469.174 to 469.179 for adoption of a new plan, including certification of the net tax capacity of the district by the county auditor. (d) If a redevelopment district or a renewal and renovation district is enlarged, the reasons and supporting facts for the determination that the addition to the district meets the criteria of section 469.174. subdivision 10 paragraph (a), clauses (1) and (2), or subdivision 10a, must be documented. (e) The requirements of paragraph (b) do not apply if (1) the only modification is elimination of parcels from the project or district and (2) (A) the current net tax capacity of the parcels eliminated from the district equals or exceeds the net tax capacity of those parcels in the district's original net tax capacity or (B) the authority agrees that, notwithstanding section 469.177. subdivision 1. the original net tax capacity will be reduced by no more than the current net tax capacity of the parcels eliminated from the district. The authority must notify the county auditor of any modification that reduces or enlarges the geographic area of a district or a project area. (f) The geographic area of a tax increment financing district may be reduced, but shall not be enlarged after five years following the date of certification of the original net tax capacity by the county auditor or after August 1, 1984, for tax increment financing districts authorized prior to August 1, 1979. As previously stated; the total budget amount remains the same while the funds in the individual budget categories are being reallocated to represent actual past expenditures and to comply with the reporting form used by the Office of the State Auditor. (See Exhibit F of the TIF plan for the Budget detail). City administration needs be aware that the $312,000 for TIF administration is a not to exceed, based on 10% of the tax increment that will actually be receipted by the TIF District over its term. The amount of tax increment receipted differs from the amount authorized for the TIF Plan Budget. The Budget was established as part of Modification No. 3 and remains in place, although the project associated with the change did not materialize. The other budget categories are generous and will allow the City of Corcoran flexibility in moving forward with the Downtown Infrastructure and supporting TIF activities. Although the Budget established with Modification No. 3 greatly exceeds the actual TIF collected, Corcoran can only expend the tax increments receipted, not the proposed budget amount. In order to facilitate the TIF Modification, the City Council needs to approve the attached resolution and corresponding TIF Plan. Copies of the Modification will need to be sent to both the Minnesota Department of Revenue and the Office of the State Auditor. City of Corcoran County of Hennepin State of Minnesota CITY OF CORCORAN HENNEPIN COUNTY, MINNESOTA RESOLUTION 2013 -46 Motion By: Seconded By: September 26, 2013 APPROVING MODIFICATION TO THE TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRICT NO. 1 WHEREAS, the City of Corcoran, Minnesota (the "City ") previously established Municipal Development District No. 1 (the "Development Program ") pursuant to Minnesota Statutes, Sections 469.124 through 469.134, as amended; and WHEREAS, on February 12, 1987, the City approved a Tax Increment Financing Plan (the "TIF Plan ") for Tax Increment Financing District No. 1 (the "TIF District ") located within the Development Program, pursuant Minnesota Statutes, Sections 469.174 to 469.1799, as amended (collectively, the "TIF Act "); and WHEREAS, the City has determined a need to modify the TIF Plan in order to amend the budget contained therein and such amendment is consistent with the development program for the Development District; and WHEREAS, pursuant to Section 469.175, subd. 4(b) of the TIF Act, a tax increment financing plan may be modified without public hearing or the findings required to be made for the original tax increment financing plan if the modification does not include (i) any reduction or enlargement of the geographic area of the project or tax increment financing district; (ii) an increase in the amount of bonded indebtedness; (iii) a determination to capitalize interest on debt if that determination was not a part of the original plan; (iv) an increase in the portion of the captured net tax capacity to be retained by the City; (v) an increase in the estimated cost of the project, including administrative expenses, to be paid or financed with tax increment from the district; or (vi) the designation of additional property to be acquired by the authority; and The TIF Plan for the TIF District conforms to the general plan of redevelopment of the City as a whole. 2. The approval of the TIF Plan is intended, and in the City's judgment its effect will be, to promote the public purposes and accomplish the objectives specified in the TIF Plan. 3. The proposed modification to the TIF Plan may be made without public hearing or the findings required for the original TIF Plan since the modification does not include (i) any reduction or enlargement of geographic area of the Development District or the TIF District; (ii) an increase in the amount of bonded indebtedness; (iii) a determination to capitalize interest on debt; (iv) an increase in the portion of the captured net tax capacity to be retained by the City; (v) an increase in the estimated Page 1 of 3 City of Corcoran County of Hennepin State of Minnesota CITY OF CORCORAN HENNEPIN COUNTY, MINNESOTA RESOLUTION 2013 -46 September 26, 2013 cost of the project to be paid or financed with tax increment from the TIF District; or (vi) the designation of additional property to be acquired by the Authority. 4. The City hereby ratifies and approves the amended TIF Plan. 5. The City Administrator is authorized and directed to file a copy of this resolution with the Minnesota Commissioner of Revenue and the Hennepin County Auditor as required by the TIF Act. APPROVED BY the City Council of the City of Corcoran this 26nd day of September, 2013. ATTEST: Jeanie Heinecke, City Clerk CITY OF CORCORAN Ken Guenthner, Mayor Page 2 of 3 City of Corcoran, Minnesota Modification No. 5 to the Development District Program for Municipal Development District No.1 Modification No. 5 to the Tax Increment Financing Plan for the Tax Increment Financing District No.1 (Redevelopment District) September 26, 2013 TIF District No.1 02/12/87 Original 08/24/89 Modification No. 1 10/28/93 Modification No. 2 12/19/02 Modification No. 3 02/16/07 Modification No. 4 Municipal Development District No.1 02/12/87 Original 08/24/89 Modification No. 1 10/28/93 Modification No. 2 12/19/02 Modification No. 3 02/16/07 Modification No. 4 Kirstin Barsness Development Consultant 29770 Broadway Street Lindstrom, MN 55045 kirstin @barsness.org TABLE OF CONTENTS ARTICLE I — DEVELOPMENT PROGRAM Section A Statement of Public Purpose ................................................... ............................... 3 Section B Statutory Authority ................................................................. ............................... 3 SectionC Property Description ............................................................... ............................... 3 SectionD Relocation ............................................................................... ............................... 3 Section E Development Program ............................................................ ............................4 -6 Section F Administration and Maintenance of District ........................... ............................... 6 ARTICLE II — TAX INCREMENT FINANCING PLAN Section A Statutory Authority ................................................................. ............................... 7 Section B Statement of Objectives .......................................................... ............................... 7 Section C Development Program ........................................................... ...........................7 -11 Section D Description of Property in the Tax Increment Financing District ......................... 11 Section E Classification of the Tax Increment Financing District ..... ............................... 11-12 Section F Parcels in Acquisition ........................................................... ..........................12 -14 Section G Estimate of Costs .................................................................. ............................... 14 Section H Estimated Amount of Loan/Bonded Indebtedness ................ ............................... 14 Section I Sources of Revenue ............................................................... ..........................14 -15 Section J Original Tax Capacity Value ................................................ ............................... 15 Section K Estimated Captured Tax Capacity Value .............................. ............................... 15 Section L Duration of the District ......................................................... ..........................15 -16 Section M Estimated Impact on Other Taxing Jurisdictions ................... ..........................16 -20 Section N Modifications of the Tax Increment Financing District ......... ............................... 20 Section O Limitation on Administrative Expenses ................................ ............................... 20 Section P Limitation on Duration of Tax Increment Financing Districts .............................. 21 Section Q Limitation on Qual. of Property in TIF District not Subject to Improvement.......... 21 Section R Limitation on the Use of Tax Increment ................................ ............................... 21 Section S Notification of Prior Planned Improvements ......................... ............................... 21 Section T Excess Tax Increments .......................................................... ............................... 22 Section U Requirement for Agreements with the Developer ................. ............................... 22 Section V Assessment Agreements ........................................................ ............................... 22 Section W Administration of the Tax Increment Financing District ....... ............................... 22 Section X Annual Disclosure Requirements .......................................... ..........................22 -27 SectionY Assumptions .......................................................................... ............................... 26 Section Z Municipal Findings .......................................................... ............................... 27 -28 Section AA Business Subsidy Compliance .............................................. ..........................28 -29 Appendix A Map of Municipal Development District .............................. ............................... 30 Appendix Al Map Modified Municipal Development District ................... ............................... 31 Appendix B TIF District Parcels Cover Sheet ........................................... ............................... 32 Appendix B 1 TIF District Parcels ............................................................... ............................... 33 Appendix B2 TIF District Parcels ............................................................... ............................... 34 Appendix B3 TIF District Parcels ............................................................... ............................... 35 Appendix B4 TIF District Parcels ............................................................... ............................... 36 Appendix B5 TIF District Parcels ............................................................... ............................... 37 Appendix C Original Estimate of Increments ........................................... ..........................38 -41 Appendix D Original Estimate of Taxes Generated .................................. ............................... 42 Appendix E Original Estimate of Bonding Capacity ................................ ..........................43 -44 Appendix F Estimated Budget .................................................................. ..........................45 -46 Article II — Tax Increment Financing Plan AMENDMENT TO DEVELOPMENT PROGRAM A. Statement of Public Purpose It is found that there is a need for new development in the City of Corcoran, Minnesota, to encourage development within areas which are already built up, provide employment opportunities, improve the local tax base, and improve the general tax base of the State. B. Statutory Authority The City of Corcoran modified the municipal development district as authorized by Minnesota Statutes, Sections 469.124 to 469.134. According to Minnesota Statutes, Section 469.125, Subdivision 11, a development district is a specific area within the corporate limits of a municipality which has been so designated and separately numbered by the governing body. The City of Corcoran is also utilizing the development finance provisions encompassed in Minnesota Statutes, Sections 469.174 to 469.179, the Minnesota Tax hicrement Financing Act, in conjunction with the municipal development district. C. Property Description The area encompassed by the Municipal Development District is legally described as follows: All of Sections 2, 3, 4, 5, 7, 11, 14, 18, 23; and the eastern one -half of Section 6 and the northern one -half of Section 26, City of Corcoran, County of Hennepin, Minnesota. The area added as part of Modification No. 1: The Western one -half of Section 24, City of Corcoran, County of Hennepin, Minnesota. The area added as part of Modification No. 2: All Sections, 19, 30 & 31, City of Corcoran, County of Hennepin, Minnesota. The area added as part of Modification No. 3 (Reflected in Exhibit Al All Sections, 1, 12, 13, the eastern one -half of Section 24, and the northern one -half of Section 25. The area added as part of Modification No. 4: The southern one -half of Section 32. Exhibit A2 shows the District after Modification No. 4. No changes were made as part of Modification No. 5 D. Relocation The City accepts its binding obligations under provisions of federal and state law (Minnesota Statutes, Section 469.133) for relocation and will administer payment benefits to individuals and businesses to be displaced by public action. City of Corcoran, Minnesota 3 Article II — Tax Increment Financing Plan E. Development Program The municipal development district was created for the purpose of constructing new commercial/retail space in order to improve and strengthen the City's commercial base; dedicating land for parkland; and promoting future commercial, industrial and housing development. The City of Corcoran is authorized to use eminent domain, issue bonds and to acquire, construct, reconstruct, improve, alter, extend, operate, maintain and promote development programs in each municipal development district created. Tax increments are currently utilized to assist in the financing of land acquisition, street upgrading, water, sewer, recreational facilities and other public improvement costs associated with providing suitable sites for currently proposed commercial/retail development projects and future commercial, industrial and housing projects. Statement of Objectives The City Council of the City of Corcoran, Minnesota, determined that it was necessary, desirable and in the public interest to modify Development District No.1 in the City of Corcoran pursuant to the provisions of Minnesota Statutes, Sections 469.124 to 469.134. The City of Corcoran determines that the funding of the necessary activities and improvements in the development district shall be accomplished through tax increment financing in accordance with Minnesota Statutes, Sections 469.174 to 469.179. The City of Corcoran and the Corcoran City Council seek to achieve the following objectives through this development plan: I a. Acquire land or space which is vacant, unused, underused, o— inappropriately used. b. Improve the financial base of the City and State. C. Provide employment opportunities. d. Encourage the development of commercial /retail, industrial and housing projects. e. Acquire property containing structurally substandard, economically and functionally obsolete buildings and remove such buildings for which correction of such deficiencies is not economically feasible. f. Eliminate blighting influences which impede potential development. g. To provide incentives to the business public to rehabilitate vacant, underutilized buildings. h. To make land unsuitable for structural development available to the public for innovative development design use. To provide property to those businesses whose current strength may be augmented by expansion opportunities. To provide a retail service level required by the residents of the community. k. To eliminate or correct physical deterrents to the development of land. To achieve a high level of design and landscaping quality to enhance the physical City of Corcoran, Minnesota 4 Article II — Tax Increment Financing Plan environment. m. To accomplish convenient and adequate parking to serve the needs of the areas. n. Acquire land for park and recreational facilities. o. Provide facilities in conjunction with park development including buildings, ball diamonds and other sport areas. P. To provide adequate streets, utilities, and other public improvements and facilities to enhance the area for existing, new and future development. q. Coordinate elements of the City's Comprehensive Plan with these project objectives. r. Provide maximum opportunity, consistent with the needs of the City, for development by private enterprise. 2. Revitalization Project Proposals and Public Facilities Revitalization within the Development District must be financially feasible, marketable and compatible with longer range City development plans. The following recommendations represent the options that satisfy the development for the project area in the initial state while taking advantage of opportunities which are currently available: a. Clearance and redevelopment; b. Relocation of buildings and the inhabitants of buildings; C. Provision of building sites for business expansion; d. Dedication of land for parkland enhancement; e. Vacation of rights -of -way; f. Dedication of new rights -of -way; g. Rearrangement of public service right -of -ways for servicing existing, new, and future commercial, industrial, and housing projects; h. Land acquisition; i. Land leasing; j. Soil corrections for land preparation; k. Commercial, retail, industrial, and housing development; 1. Installation or replacement of public facilities including recreational facilities and utilities; and m. Assurance of maximum opportunity for future developments by providing desirable and developable sites in the area. 3. Open Space to be Created City of Corcoran, Minnesota 5 Article II — Tax Increment Financing Plan In addition to the provisions of Minnesota Statutes, Section 469.125, Subdivision 5, open space may be created for the purpose of enhancing current and future commercial, industrial, and housing development, complimenting adjacent park facilities, providing circulation of pedestrian traffic, special landscaping of residential and public property, and creation of recreational facilities including parks and walkways. The open space will be aimed at the improvement of the quality of life, quality of transportation and the physical facilities. 4. Environmental Controls The proposed redevelopment projects in the Development District do not present any permanent environmental problems. All municipal actions, public improvements, and private development shall be carried out in a manner that will enhance, rather than detract from the natural environment. All necessary environmental permits and clearances will be obtained. Proposed Reuse of Property Current Land Use The current land uses in the development district include C -1, limited business district; C- 2, general business district; R -1, rural residential; and overlaying floodplain and wetlands. The development sites are currently zoned in conformance with zoning standards for commercial/retail use. b. Proposed Reuse of Land Under the proposed development projects, the land use would continue to be utilized as C -1, limited business district and C2, general business district accommodating a commercial lumberyard with additional office /retail space, two automobile repair facilities, and a retail liquor store facility with potential future expansion. Land lying in the overlaying floodplain and wetland area (northeastern portion of Corcoran) was developed into an 18 -hole golf course due to the land's unsuitability for support of structural development. F. Administration and Maintenance of District Maintenance and operation of the public improvements in the municipal development district will be the responsibility of the development district administration of the City. Each year the administrator of the municipal development district will submit to the City Council the maintenance and operation budget for the following year to be charged to the property in the district. The City Council will certify the assessments to the County Auditor for collection. The City Council will levy these assessments, if any, in accordance with the procedures established in Minnesota Statutes, Section 429.061. The municipal development district administrator will administer the municipal development district pursuant to the provisions of Section 469.131 of the Minnesota Statutes provided, however, that such powers may only be exercised at the direction of the City Council. No action taken by the administrator of the development district pursuant to the above - mentioned powers shall be effective without authorization by the City Council. City of Corcoran, Minnesota 6 Article II — Tax Increment Financing Plan Modification No. 5 to: TAX INCREMENT FINANCING PLAN PART II Tax Increment Redevelopment District No. l Modification No. 3 Finance Plan A. Statutory Authority The City of Corcoran is authorized to modify a tax increment district pursuant to Minnesota Statutes, Sections 469.174 to 469.179. B. Statement of Objectives See Part I, Section E, Subsection 1 of this report. C. Development Program 1. Description of Development Activities The development program consists of five separate new construction projects. The first involves a commercial lumberyard situated on approximately 5.5 acres of land with a 10,000 square foot building of available commercial/retail space in addition to outside storage sheds; the second, a 3,600 square foot automobile repair facility; the third, an automobile repair facility whose site consists of approximately 40,000 square feet; the fourth, a retail liquor store whose construction in Phase I consists of a one story, 3,400 square foot building and Phase II, a one story, 4,250 square foot building; and the fifth, an 18 hole golf course in which construction in Phase I encompasses the golf course' green and in Phase 11, a 3,100 square foot clubhouse and maintenance building. Modification No.I and 2 includes additional public improvement activities as well as acquisition of land for municipal recreation facilities, recreational facilities and land acquisition to eliminate blight and provide development sites. The City will acquire the blighted parcel with recreational land proceeds from reimbursed tax increments until there is a development agreement on the cleared land. 2. Development Activities Covered by Contracts There are no development activities under contract as part of Modification No. l or 2. There are no development activities under contract as part of Modification No. 5. 3. Other Development Not Under Contract Reasonably Expected to Occur in the Project As a part of the City's overall revitalization program within the redevelopment district, the development program provides for future new construction of other commercial, industrial, and residential housing projects, public utilities, recreational facilities and public improvements within the development district area. The future development would be dependent upon the availability of public funds. The City has identified significant development needs that remain through the duration of the TIF District, which would not reasonably be expected to occur solely through private investment within the reasonably foreseeable future and, therefore, the use of TIF is deemed necessary. The TIF Plan as amended will afford maximum opportunity, consistent with the sound needs of the City as a whole, for development of the District by private enterprise. City of Corcoran, Minnesota 7 Article II — Tax Increment Financing Plan The assistance proposed in this plan is directed at the next stage in the City's development, focusing on areas that have presented development problems in the past, including the downtown, and areas adjacent to County Road 19, to meet the City's needs long -term future needs. As such, the anticipated development will maximize private development in a way that meets the City's overall economic development and land use goals. The City has estimated costs for potential improvements in the Downtown area. These projects are based on information developed during the Comprehensive Plan process, as well as past studies. The estimated costs are based on the best available information, however; actual costs may deviate significantly. Further planning studies will be required to further refine the scope of the improvements, the estimated costs, and the potential timing of the improvements. Exhibit F includes an Estimated Budget of the costs for the potential improvements in the Downtown area and in areas on the west side or the City. The City currently maintains a TIF District that will enable some of the improvements contemplated. Additional funding sources including assessments to existing property/business owners, as well as, future development will also be required. Hennepin County will also need to participate in funding anticipated Transportation improvements. TIF funds will help ensure economic feasibility in redevelopment areas where acquisition costs increase overall project costs. The infrastructure projects were looked at in three components: • Sanitary Sewer and Water Supply • Storm Water Control • Transportation The attached conceptual graphic provides additional detail describing these systems. Sanitary Sewer and Water Supply The existing downtown area is served by on -site wastewater treatment systems. These include drain fields, mounds, and holding tanks. These systems will need to be upgraded for future improvements and redevelopment. The Comprehensive Plan contemplates using a centralized collection system and conveying the wastewater to the MCES Elm Creek Interceptor in Maple Grove. The existing downtown area is served primarily by wells /individual water supply systems. Redevelopment and the resulting higher intensity water users will require improved water systems. The City must complete a Water Supply Plan and evaluate the most efficient method to meet these water supply requirements. The following cost estimate assumes that a trunk water main will be constructed from the Maple Grove system to supply the downtown area. A 300,000 gallon water tower will also be constructed downtown to provide adequate water pressure and fire protection. Sanitary Sewer Wastewater Lift Station in the City Park $120,000 6" Force Main to the Elm Creek Interceptor $594,000 Total Trunk Facilities $714,000 Lateral Sewer Construction $500,000 Street Reconstruction (50% of total cost) $200,000 City of Corcoran, Minnesota 8 Article II — Tax Increment Financing Plan Lateral Sewer Facilities $700,000 Total Sanitary Sewer Costs $1,414,000 Water Supply 12" Trunk water main from Maple Grove $494,000 Water Tower (300,000 gallon) $720,000 Land for Water Tower (60,000 SF) $90,000 Total Trunk Facilities $1,304,000 Lateral Water Main Construction $300,000 Street Reconstruction (50% of total cost) $200,000 Later Water Main Facilities $500,000 Total Water Supply Costs $1,804,000 Total Sanitary Sewer and Water Supply Costs $3,218,000 This estimate will be further defined with the completion of a Comprehensive Sanitary Sewer Plan and Water Supply Plan as is required by the Metropolitan Council. It is anticipated that some of these costs will be assessed to benefiting properties including new development and redeveloping areas. TIF funds will assist in limiting assessments, particularly in redevelopment areas. Storm Water The Downtown area is part of the Elm Creek Watershed. Redevelopment of this area will require storm water improvements. The completion of a Surface Water Management Plan will assist in identifying appropriate strategies. This estimate assumes that an additional storm water pond will be constructed near the existing regional storm water pond for the area. This ponding location was identified in the Feasibility study for the Downtown drainage ditch. Construct Storm water pond and outlet $82,000 Construct Storm sewer system in downtown area $50,000 Land for Pond (30,000 SF) $30,000 Total Storm Water System Costs $162,000 Transportation Several Transportation improvements will be required as part of the Downtown improvements. Improvements will be required for vehicular and pedestrian traffic. Significant coordination will be required between the City and Hennepin County. Improvements are shown conceptually on the attached graphic. These improvements are based on information in the Comprehensive Plan, as well as, the County Road 10 /County Road 116 Realignment Concept Study completed by the City with Hennepin County in 1997. City of Corcoran, Minnesota 9 Article II — Tax Increment Financing Plan County Road Improvements Realign/Reconstruct County Road 10 4,000 LF @ $300 /LF $1,200,000 Additional ROW (200,000 SF) $300,000 Construct signal at intersection with Commerce St. $225,000 Realign/Reconstruct County Road 116 4,000 LF @ $300 /LF $1,200,000 Additional ROW (220,000 SF) $330,000 Pedestrian Underpass $275,000 Construct Signal at CR 10/116 intersection $300,000 Total Downtown County Road Improvements $3,830,000 Local Road Improvements Realign Commerce Street (750 LF @ $150 /LF) $112,500 Additional ROW (20,000 SF) $40,000 Reconstruct Frontage Road along County Road 116 $300,000 (2,000 LF @ $150/LF) 75ta Avenue Connection with County Road 116 (300 LF @ $150 /LF) $45,000 Additional ROW (30,000 SF) $45,000 Total Local Road Improvements $542,500 Other County Road Improvements The City has also determined that significant investment will need to be made in county roads on the west side of the City including, but not limited to County Road 19. These improvements will be necessary to encourage, enhance, and support future economic development along the County Road 19 corridor. The Comprehensive Plan identifies other significant County Road realignments as part of the Downtown Area. County Road 10 will be realigned to Meister Road and County Road 50 will be realigned to Larkin Road The intent of these improvements is to enhance the redevelopment characteristics of the downtown area. Realign County Road 10 to Meister Road (5,500 LF @ $250/LF) $1,375,000 Construct Signal at County Road 116 $300,000 Additional ROW (300,000 SF) $300,000 Realign County Road 50 to Larkin Road (10,500 LF @ $250 /LF) $2,626,000 Construct Signal at County Road 116 $300,000 Additional ROW (450,000 SF) $450,000 City of Corcoran, Minnesota 10 Article II — Tax Increment Financing Plan Total Other County Road Improvements $5,351,000 Total Transportation Improvements $9,723,500* *Transportation improvements include interchange improvements in the expanded area of the Development District. Other Improvements Other Improvements such as pedestrian trails, bus stops and shelters, etc. will also be required as part of the redevelopment of the downtown area. Improvements could also be considered to the adjacent public park and recreational land. These items were not included as part of the estimate. Acquiring Properties for Redevelopment Certain properties will have to be acquired in their entirety. These properties are shown on the attached graphic. The cost of acquiring these properties is not estimated herein. See Also the Comprehensive Plan of the City. Also, see Part I, Section E of this report. D. Description of Property in the Tax Increment Financing District The tax increment financing district encompasses the parcels identified in Appendix 13-135, all of which are located within the redevelopment district as modified by this Modification No. 4 (described in Part I, Paragraph C and depicted in Appendix A2). No Parcels have been added as part of this Modification No. 4. No Parcels have been added as part of this Modification No. 5. E. Classification of the Tax Increment Financing District The City Council of the City of Corcoran, Minnesota, in determining the need for a tax increment financing district in accordance with Minnesota Statutes, Sections 469.174 to 469.179, inclusive, found that the district established was a redevelopment district pursuant to Minnesota Statutes Section 469.174, Subdivision 10. It had been determined that 19 of the parcels in the district (70 percent) were occupied by buildings, streets, utilities or other improvements and 20 percent of the buildings were structurally substandard and an additional 30 percent of the buildings were found to require substantial renovation or clearance in order to remove such existing conditions as: inadequate street layout, incompatible uses or land use relationships, overcrowding of buildings on the land, excessive dwelling unit density, obsolete buildings not suitable for improvement or conversion, or other identified hazards to health, safety and general well -being of the community. The 19 structures on the 27 parcels of land constituting the redevelopment district were investigated by consultants. Four of the 19 buildings were deteriorated and structurally substandard to a degree requiring clearance and 6 other structures were found to require substantial renovation in order to remove such existing conditions as: inadequate street layout, incompatible uses or land use relationships, overcrowding of buildings on the land, excessive dwelling unit density, obsolete buildings not suitable for improvement or conversion, or other identified hazards to the health, safety and general well -being of the community. Thus, the tax City of Corcoran, Minnesota 11 Article If— Tax Increment Financing Plan increment financing district met the— statutory requirements of a redevelopment district and was referred to as a redevelopment tax increment financing district. The parcels that had been used to establish eligibility as a redevelopment tax increment financing district are listed below: Property Identification Number: 18- 119 -23 -21 -0001 18- 119 -23 -21 -0002 18- 119 -23 -21 -0003 7- 119 -23 -42 -0001 23- 119 -23 -43 -0006 23- 119 -23 -43 -0005 23- 119 -23 -44 -0010 23- 119 -23 -44 -0011 23- 119 -23 -44 -0007 23- 119 -23 -43 -0003 23- 119 -23 -43 -0004 26- 119 -23 -12 -0003 26- 119 -23 -12 -0002 26- 119 -23 -12 -0001 26- 119 -23 -11 -0009 26- 119 -23 -11 -0008 26- 119 -23 -11 -0007 26- 119 -23 -11 -0005 26- 119 -23 -11 -0020 26- 119 -23 -11 -0029 26- 119 -23 -11 -0032 26- 119 -23 -11 -0033 26- 119 -23 -11 -0039 26- 119 -23 -11 -0040 26- 119 -23 -14 -0019 2- 119 -23 -12 -0001 2- 119 -23 -13 -0001 Since no parcels have been added as part of this Modification No. 1, Modification No. 2 or Modification No. 3, Modification No. 4.; the classification as a redevelopment project has not changed. F. Parcels in Acquisition Properties identified for acquisition will be acquired by the City in order to accomplish one or more of the following: remove, prevent, or reduce blight, blighting factors, causes of blight, or the spread of blight and deterioration; to eliminate unhealthful, unsafe, and unsanitary structures and conditions; reduce traffic hazards; provide land for needed public streets, utilities, and recreational facilities; remove incompatible land use, eliminate obsolete or detrimental uses; assemble land for redevelopment; carry out clearance and/or redevelopment to accomplish the uses and objectives set forth in this plan. Properties so identified for acquisition as part of this Modification No.l include the following: The NW 1/4 of the SW 1/4 and that part of the SW 1/4 of the NW 1/4 lying S of the N 230 feet thereof except road and the following described tract of land: The West 339.11 feet of the Southwest Quarter of the Northwest Quarter of Section 24, Township 119, Range 23, Hennepin County, Minnesota lying south City of Corcoran, Minnesota 12 Article II — Tax Increment Financing Plan of the following described line: commencing at the southwest corner of said Southwest Quarter of the Northwest Quarter; thence north along the west line of said Southwest Quarter of the Northwest Quarter, a distance of 382.47 feet to the point of beginning of the line to be described; thence easterly deflecting 77 degrees 18 minutes 13 seconds right, a distance of 347.61 feet to the east line of said West 339.11 feet of the Southwest Quarter of the Northwest Quarter and said line there terminating. All in Section 24, T.119,R.23, Hennepin County, State of Minnesota. Properties so identified for acquisition as part of this Modification No. 3 include the following: 10 -23 -11 18 -21 -01 18 -21 -02 18 -21 -03 18 -21 -05 18 -21 -06 18 -21 -07 18 -21 -15 18 -12 -01 18 -12 -02 18 -12 -03 23 -42 -03 23 -43 -03 23 -43 -04 23 -43 -05 23 -43 -06 23 -44 -10 23 -44 -11 26 -12 -01 26 -12 -02 26 -12 -03 26 -12 -04 26 -12 -04 26 -12 -05 26 -12 -17 26 -11 -07 26 -11 -08 26 -11 -09 24 -11 -25 The City will reimburse itself for recreation land acquisition from the annual collection of tax increments (see Budget). 2. Conditions under which properties not designated to be acquired may be acquired. City of Corcoran, Minnesota 13 Article II — Tax Increment Financing Plan The City may acquire property by direct purchase from willing sellers in order to achieve the objectives of this tax increment financing plan. Such acquisitions will be undertaken only when there is assurance of funding to finance the acquisition and related costs. G. Estimate of Costs The estimate of public costs associated with the tax increment financing redevelopment district are outlined in the line item budgets in Appendix F. H. Estimated Amount of Loan/Bonded Indebtedness An estimate of the amount of bonded indebtedness for development is estimated to be in the range of $1,000,000 (depending upon the tax capacity rate used in the calculation of tax increments). The term of the issue is 15 years not including capitalized interest with an anticipated interest rate of 8 %. Modification No.I will expand the bonding capacity of this tax increment district by $500,000 in anticipation of growth on existing replatted tax increment parcels. See Appendix "E ". Modification No.2 estimated bonding capacity based on pay 1993 tax increments. See Appendix "Ell Modification No.3 will expand the bonding capacity of this tax increment district by $6,025,000 in anticipation of growth in the Municipal Development District. See Appendix "E ". Modification No. 3 estimated bonding capacity based on pay 2002 tax increments. See Appendix "Ell 1. Sources of Revenue The primary source of revenue to be used to finance public costs associated with the development projects in the municipal development district is tax increment. Tax increment financing refers to a funding technique that utilizes increases in assessed valuation and the property taxes attributed to new development to finance, or assist in the financing of public development costs. The redevelopment project at full assessment is expected to generate an annual tax increment in excess of $118,000. The estimated sources of revenue, along with the estimated public costs of the TIF District, are itemized and attached as Exhibit F. This includes the current and amended budget. Such costs are eligible for reimbursement from tax increments, and other listed sources of revenue from the TIF District. The City reserves the right to administratively adjust the amount of any of the items in Exhibit F or to incorporate additional eligible items, so long as the total estimated public cost (uses) is not increased. The City reserves the right to finance any or all public costs of the TIF District using pay- as -you- go assistance, internal funding, general obligation or revenue debt, or any other financing mechanism authorized by law. The City also reserves the right to use other sources of revenue legally applicable to the Project Area to pay for such costs including, but not limited to, special assessments, utility revenues, federal or state funds, and investment income. City of Corcoran, Minnesota 14 Article II — Tax Increment Financing Plan In addition to tax increment, a Community Development Block Grant (CDBG) may also be available to combine with tax increment. J. Original Tax Capacity Value Pursuant to Minnesota Statutes, Sections 469.175, Subdivision 1 and Section 469.177, Subdivision 1, the Original Tax Capacity Value (OTC) for the City of Corcoran tax increment financing redevelopment district is based on the value placed on the property by the County Assessor in 1986 and adjusted for pay 1993. (Also refer to Footnote 2, Appendix C). This adjusted tax capacity value for the project is $8,945. Each year the Office of the County Auditor will measure the amount of increase or decrease in the total tax capacity value of the tax increment redevelopment district to calculate the tax increment payable to the Corcoran redevelopment district fund. In any year in which there is an increase in total tax capacity valuation in the tax increment redevelopment district above the adjusted original tax capacity value, a tax increment will be payable. In any year in which the total tax capacity valuation in the tax increment financing redevelopment district declines below the original tax capacity valuation, no tax capacity valuation will be captured and no tax increment will be payable. The County Auditor shall certify in each year after the date the Original Tax Capacity Value was certified, the amount the OTC has increased or decreased as a result of- change in tax exempt status of property; 2. reduction or enlargement of the geographic boundaries of the district; change due to stipulations, adjustments, negotiated court- ordered abatements or Legislature. K. Estimated Captured Tax Capacity Value Pursuant to Minnesota Statutes, Section 469.175, Subdivision 1 and Minnesota Statutes, Section 469.177, Subdivision 2, the estimated pay 1993 Captured Tax Capacity Value (CTC) of the tax increment financing redevelopment district resulting, will annually approximate $100,000. This amount will be captured for up to twenty -five years or until the project debt is retired. The City requests 100- percent of the available increase in tax capacity value for repayment of debt and current expenditures. L. Duration of the District Pursuant to Minnesota Statutes, Section 469.176, Subdivision 1, the duration of the tax increment district within the Development District must be indicated within the finance plan. The duration of the tax increment district is 25 years from the date of receipt of the first tax increment. Thus, it is estimated that the tax increment district, including any modifications to the finance plan for subsequent phases or other changes, would terminate in year 2013. Tax Increment Financing (Redevelopment) District No. 1 could currently be decertified, if not for the additional public costs identified in Sections C, F & G. The City has determined that these future public costs could not be undertaken but for the use of outside revenue sources including, but not limited to, both existing and future tax increments from Tax Increment Financing (Redevelopment) District No. 1. The City reserves the right to leave the TIF District open through the earlier of the statutory decertification year of 2013, or such time that reimbursable costs, as identified in this TIF Plan, have been paid in full. City of Corcoran, Minnesota 15 Article If— Tax Increment Financing Plan M. Estimated Impact on Other Taxing Jurisdictions The impact of the loss of tax dollars represented as tax increments is estimated below for each taxing jurisdiction. This estimate is based on the existing redevelopment proposals and does not include the possible tax increments derived from any other future development, capacity rate changes, or inflation factors. Tests: The estimated impact on other taxing jurisdictions assumes construction would have occurred without the creation of Tax Increment Financing District No. 1. If the construction is a result of tax increment financing, the impact is $0 to other entities. Notwithstanding the fact that the fiscal impact on the other taxing jurisdictions is $0 due to the fact that the financing would not have occurred without the assistance of the City, the following estimated impact of Tax Increment Financing District No.I would be as follows if Test No.I (the "but for" test) was not met. BASED ON SCHOOL DISTRICT NO. 877: Total Tax Capacity Value* Tax Increment Financing District No.1 Total $3,970 Modification No. I and 2 (pay 1993) Estimated Pay 1993 Tax Capacity Value of Each Government Bodes % of District to Total City of Corcoran $2,515,836 .1578 County of Hennepin $833,996,305 .0005 Corcoran S.D. #877 $1,457,669 .2723 BASED ON SCHOOL DISTRICT NO. 883: Total Tax Capacity Value* Tax Increment Financing District No. l Total $4,975 Modification No. I and 2 (pay 1993) Estimated Pay 1993 Tax Capacity Value of Each Government Bodes % of District to Total City of Corcoran $2,515,836 .1977 County of Hennepin $833,996,305 .0006 Corcoran S.D. #883 $1,957,448 .2542 Considering all the districts, it can be seen from the above that the city will have over 99 %, the school district over 99 %, and county over 99% of each respective district available for normal growth of tax base or valuation. Applying the percentage of the total tax capacity rate in 1993 levied by each taxing City of Corcoran, Minnesota 16 Article II — Tax Increment Financing Plan jurisdiction to the projected tax capacity rate and the estimated tax increment received reveals the annual use of tax dollars for project costs as it effects each taxing jurisdiction as listed in the table below. The finance plan indicates we anticipate a tax increment at build out as follows: BASED ON SCHOOL DISTRICT NO. 877: Tax Increment Finance District (Pay 1993) Captured Tax Tax Increment Capacity Received $ 65,432 $ 77,200 Based on the current tax capacity rate, the estimated taxes received would be as follows for the taxing bodies: Tax Capacity Pay 93 Rate Percent Tax Increment City of Corcoran 17.783 15.07 $11,634 County of Hennepin 35.839 30.38 23,451 School District #877 60.601 52.21 40,309 Other 2.756 2.34 1,806 Total 117.979 100.00 $ 77,200 BASED ON SCHOOL DISTRICT NO. 883: Captured Tax Tax Increment Ca aci Received Tax Increment Finance District (Pay 1993) $ 34,825 $ 40,770 Based on the current tax capacity rate, the estimated taxes received would be as follows for the taxing bodies: Tax Capacity Pay 93 Rate Percent Tax Increment City of Corcoran 17.783 15.19 $6,195 County of Hennepin 35.839 30.61 12,480 School District #883 60.694 51.84 21,136 Other 2.756 2.35 959 Total 117.072 100.00 $ 40,770 The following tables represent the increased tax capacity rate that would have to be levied to compensate for the use of tax dollars in estimated tax increments for project costs for each taxing jurisdiction. The tax increments derived from the redevelopment project alluded to in the tax increment district would not be available to any of the taxing jurisdictions were it not for public intervention by the City. The increases in tax capacity value due to development will be delayed for application to the tax capacity rate for the duration of the tax increment financing district. This new tax capacity value could eventually permit a tax capacity rate decrease. If it could be assumed that the captured tax capacity value was available for each taxing jurisdiction, the use of tax dollars for project costs represented as tax increments may be City of Corcoran, Minnesota 17 Article II — Tax Increment Financing Plan determined. This determination is facilitated by estimating how much the tax capacity rate for property outside of the tax increment financing district would have to be adjusted to compensate for the temporary use of. new development tax dollars in each taxing jurisdiction. BASED ON SCHOOL DISTRICT NO. 877: Adjusted Tax* * Adjusted Tax Tax Capacity Value Capacity Rate Increment City of Corcoran $2,511,866 .4631 $11,634 County of Hennepin $833,992,335 .0028 23,451 School District #877 $1,453,699 2.7728 40,309 BASED ON SCHOOL DISTRICT NO. 883: Adjusted Tax ** Adjusted Tax Tax Capacity Value Capacity Rate Increment City of Corcoran $2,510,861 .2467 $6,195 County of Hennepin $833,991,330 .0015 12,480 School District #883 $1,952,473 1.0825 21,136 The total tax capacity value for Tax Increment Financing District No.I is based on 1992/1993 property values. (Also refer to Footnote 2, Appendix C.) * * Tax Increment District tax capacity valuation subtracted. Modification No. 3 The City believes that this TIF Plan modification will have no practical impact on other taxing jurisdictions. The modification does not change the boundaries of TIF District No. 1 or increase the expected captured tax capacity in the TIF District. Rather, the modification simply re- directs the use of tax increment currently being collected from the TIF District in order to promote development and redevelopment goals. The City expects that proposed expenditures will stimulate development in various areas of the Development District as modified, most of which is expected to occur outside any TIF District. Such development will benefit all taxing jurisdictions by increasing the tax base, which increase will not be captured in a TIF District. If the TIF Plan modification were not approved, it is possible that outstanding bonds and obligations could be fully repaid, and the TIF District could be decertified, prior to the maximum duration of the TIF District. However, the City believes that the development to be stimulated as a result of the activities described in this modification will create more market value in the long run, resulting in a greater net benefit to all taxing jurisdictions upon termination of the TIF District. Exhibit C shows the estimated tax capacity and increment generated for taxes payable 2002. The tables included below show the estimated impact on other taxing jurisdictions, for each of the Independent School Districts within the TIF District, if the maximum projected retained captured net tax capacity of the TIF District were made available. These estimated impacts are hypothetical only, as the retained captured net tax capacity is not actually available to the other taxing jurisdictions. City of Corcoran, Minnesota 18 Article II — Tax Increment Financing Plan 836,803,010 3,310,087 NA Estimated Impact on Other Taxing Jurisdictions 38,406 38,406 Based on Indpendent School District No. 877 3,795,027 City of Hennepin I.S.D. #877 NA Corcoran County Buffalo Other Total Total Taxable NTC 2001/2002 3,756,621 836,803,010 2,350,934 NA 842,910,565 Projected Retained NTC 68,666 68,666 68,666 68,666 0.002% Hypothetical New NTC 3,825,287 836,871,676 2,419,600 NA 13,108 Existing Local Tax 2001/2002 34.478% 50.409% 32.049% 5.845% 122.781% Hypothetical Adj. Local Tax Rate 33.859% 50.405% 31.139% 5.845% 121.248% Difference 0.619% 0.004% 0.910% NA 1.533% Hypothetical Taxes on Retained NTC 23,250 34,611 21,382 NA Statement 1: If the projected Retained Captured Net Tax Capacity of the TIF District was hypothetically available to each of the taxing jurisdictions above, the result would be a lower local tax rate (see Hypothetical Adjusted Tax Rate above) which would produce the same amount of taxes for each taxing jurisdiction. In such a case, the total local tax rate would decrease by 1.533% (see Hypothetical Decrease in Local Tax Rate above). The hypothetical tax that the Retained Captured Net Tax Capacity of the TIF District would generate is also shown above. Statement 2: Since the projected Retained Captured Net Tax Capacity of the TIF District is not available to the taxing jurisdictions, then there is no impact on taxes levied or local tax rates. (1) Taxable net tax capacity = total net tax capacity - captured TIF - fiscal disparity contribution. (2) The impact on these taxing jurisdictions is negligible since they represent only 0.048% of the total tax rate. Estimated Impact on Other Taxing Jurisdictions Based on Independent School District No. 883 City of Hennepin I.S.D. #883 Total Taxable NTC 2001/2002 Projected Retained NTC Hypothetical New NTC Existing Local Tax 2001/2002 Hypothetical Adj. Local Tax Rate Difference Hypothetical Taxes on Retained NTC Statement 1: Corcoran County Rockford Other Total 3,756,621 836,803,010 3,310,087 NA 843,869,718 38,406 38,406 38,406 38,406 3,795,027 836,841,416 3,348,493 NA 34.478% 50.409% 52.751% 5.845% 143.483% 34.129% 50.407% 52.146% 5.845% 142.527% 0.349% 0.002% 0.605% NA 0.956% 13,108 19,359 20,027 NA If the projected Retained Captured Net Tax Capacity of the TIF District was hypothetically available to each of the taxing jurisdictions above, the result would be a lower local tax rate (see Hypothetical Adjusted Tax Rate above) which would produce the same amount of taxes City of Corcoran, Minnesota 19 Article II — Tax Increment Financing Plan for each taxing jurisdiction. In such a case, the total local tax rate would decrease by 0.956% (see Hypothetical Decrease in Local Tax Rate above). The hypothetical tax that the Retained Captured Net Tax Capacity of the TIF District would generate is also shown above. Statement 2: Since the projected Retained Captured Net Tax Capacity of the TIF District is not available to the taxing jurisdictions, then there is no impact on taxes levied or local tax rates. (1) Taxable net tax capacity = total net tax capacity - captured TIF - fiscal disparity contribution. (2) The impact on these taxing jurisdictions is negligible since they represent only 0.041 % of the total tax rate. Modification No. 4 The City believes that this TIF Plan modification will have no practical impact on other taxing jurisdictions. The modification does not change the boundaries of TIF District No. 1 or increase the expected captured tax capacity in the TIF District. Rather, the modification simply re- directs the use of tax increment currently being collected from the TIF District in order to promote development and redevelopment goals. Modification No. 5 The City believes that this TIF Plan modification will have no practical impact on other taxing jurisdictions. The modification does not change the boundaries of TIF District No. 1 or increase the expected captured tax capacity in the TIF District. Rather, the modification simply re- directs the use of tax increment currently being collected from the TIF District in order to promote development and redevelopment goals. N. Modifications of the Tax Increment Financing District In accordance with Minnesota Statutes, Section 469.175, Subdivision 4, any reduction or enlargement of the geographic area of the project or tax increment financing district, increase in amount of bonded indebtedness to be incurred, including a determination or capitalize interest on debt if that determination was not a part of the original plan, or to increase or decrease the amount of interest on the debt to be capitalized, increase in the portion of the captured tax capacity value to be retained by the City, increase in total estimated tax increment expenditures or designation of additional property to be acquired by the City shall be approved upon the notice and after the discussion, public hearing and findings required for approval of the original plan. The geographic area of a tax increment financing district may be reduced, but shall not be enlarged after five years following the date of certification of the original tax capacity value by the county auditor. The tax increment financing redevelopment district therefore could have been expanded up to 1992. O. Limitation on Administrative Expenses In accordance with Minnesota Statutes, Section 469.174, Subdivision 14 and Minnesota Statutes, Section 469.174, Subdivision 3, administrative expenses means all expenditures of a City other than amounts paid for the purchase of land or amounts paid to contractors or others providing materials and services, including architectural and engineering services, directly connected with City of Corcoran, Minnesota 20 Article If— Tax Increment Financing Plan the physical development of the real property in the district, relocation benefits paid to or services provided for persons residing or businesses located in the district or amounts used to pay interest on, fund a reserve for, or sell at a discount bonds issued pursuant to Section 469.178. Administrative expenses includes amounts paid for services provided by bond counsel, fiscal consultants, and planning or economic development consultants. No tax increment shall be used to pay any administrative expenses for a project which exceed ten percent of the total tax increment expenditures authorized by the tax increment financing plan or the total tax increment expenditures for the project, whichever is less. P. Limitation on Duration of Tax Increment Financing Districts Pursuant to Minnesota Statutes, Section 469.176, Subdivision 1, "no tax increment shall be paid to an authority three years from the date of certification by the County Auditor unless within the three -year period (1) bonds have been issued pursuant to Section 469.178 or in aid of a project pursuant to any other law, except revenue bonds issued pursuant to r \linnesota Statutes, Sections 469.152 to 469.165, prior to the effective date of the Act; or (2) the authority has acquired property within the district; or (3) the authority has constructed or caused to be constructed public improvements within the district..." The City must therefore issue bonds, or acquire property, or construct or cause public improvements to be constructed by 1990 or the Office of the County Auditor may dissolve the tax increment financing district. Q. Limitation on Qualification of Property in Tax Increment District Not Subject to Improvement Pursuant to Minnesota Statutes Section 469.176, Subdivision 6, "if, after four years from the date of certification of the original tax capacity value of the tax increment financing district..., no demolition, rehabilitation or renovation of parcel or other site preparation including improvement of a street adjacent to a property but not installation of utility service including sewer or water systems, has been commenced on a parcel located within a tax increment financing district by the City or by the owner of the parcel in accordance with the tax increment financing plan, no additional tax increment may be taken from that parcel and the original tax capacity value of that parcel shall be excluded from the original tax capacity value of the tax increment financing district. If the City or the owner of the parcel subsequently commences demolition, rehabilitation or renovation or other site preparation on that parcel including improvement of a street adjacent to that parcel, in accordance with the tax increment financing plan, the City shall certify to the county auditor in the annual disclosure report that the activity has commenced. The county auditor shall certify the tax capacity value thereof as most recently certified by the commissioner of revenue and add it to the original tax capacity value of the tax increment financing district. R. Limitation on the Use of Tax Increment All revenues derived from tax increment shall be used in accordance with the tax increment financing plan. The revenues shall be used to finance or otherwise pay public redevelopment costs pursuant to Minnesota Statutes, Chapter 469. These revenues shall not be used to circumvent existing levy limit law. No revenues derived from tax increment shall be used for the construction or renovation of a municipal owned building used primarily and regularly for conducting the business of the municipality; this provision shall not prohibit the use of revenues derived from tax increments for the construction or renovation of a parking structure, a commons area used as a public park or a facility used for social recreational or conference purposes and not primarily or conducting the business of the municipality. S. Notification of Prior Planned Improvements Pursuant to Minnesota Statutes Section 469.177, Subdivision 4, the City has reviewed and searched the properties to be included in the tax increment financing redevelopment district and found no properties for which building permits have been issued during the 18 months immediately preceding approval of the tax increment financing plan by the City. If the building City of Corcoran, Minnesota 21 Article II — Tax Increment Financing Plan permit had been issued within the 18 month period preceding approval of the tax increment financing plan by the City, the County Auditor shall increase the original tax capacity value of the district by the tax capacity valuation of the improvements for which the building permit was issued. T. Excess Tax Increments Pursuant to Minnesota Statutes, Section 469.176, Subdivision 2, in any year in which the tax increment exceeds the amount necessary to pay the costs authorized by the tax increment plan, including the amount necessary to cancel any tax levy as provided in Minnesota Statutes, Section 475.6 1, Subdivision 3, the City shall use the excess amount to: prepay the outstanding bonds; 2. discharge the pledge of tax increment therefore; pay into an escrow account dedicated to the payment of such bond; U. Requirement for Agreements with the Developer Pursuant to Minnesota Statutes Section 469.176, Subdivision 5, no more than 25 percent by acreage of the property to be acquired by the City in the redevelopment district shall be owned by the City as a result of acquisition with the proceeds of bonds issued pursuant to Section 469.178 without the City having prior to acquisition in excess of 25 percent of the acreage, concluded an agreement for the development of the property acquired and which provides recourse for the City should the development not be completed. The City will acquire a blighted parcel with undesignated City funds until the parcel is marketed. V. Assessment Agreements Pursuant to Minnesota Statutes, Section 469.177, Subdivision 8, the City may, upon entering into a development agreement pursuant to Minnesota Statutes Section 469.176, Subdivision 5, enter into an agreement in recordable form with the developer of property within the tax increment financing district which establishes a minimum market value of the land and completed improvements for the duration of the tax increment redevelopment district. The tax capacity agreement shall be presented to the county assessor who shall review the plans and specifications for the improvements to be constructed, review the market value previously assigned to the land upon which the improvements are to be constructed and so long as the minimum market value contained in the tax capacity agreement appears in the judgment of the assessor, to be a reasonable estimate, the assessor may certify the minimum market value agreement. W. Administration of the Tax Increment Financing Redevelopment District and Maintenance of the Tax Increment Account Administration of the tax increment financing redevelopment district will be handled by the Office of the City Clerk- Treasurer - Administrator. The tax increment received as a result of increases in the tax capacity value of the tax increment financing redevelopment district will be maintained in a special account separate from all other municipal accounts and expended only upon sanctioned municipal activities identified in the finance plan. X. Annual Disclosure Requirements City of Corcoran, Minnesota 22 Article II — Tax Increment Financing Plan MR ;t... alae shafe,a with other- taxing ,list, -iets; ( ACA) Acquisition 1--and- .,,,,1 buildings ings thl:�gh tie W of (B) Siitteeiimpr .. . ......... S7' ase; -ove iients of pr-€parc�ti�i�E6S�s GI���� "riorei�rxwr��sw��r�a���riw G9�G�JIIP�, Administrative the Af th ° (r) oosto, iiox uaing alle oated a oost x auth or-it 6. The amettpA of twk exempt obligations, othef than these 'r-epofted tmder- ela-use (3), t The State Auditor shall enforce the provisions of the TIF Act and shall have full responsibility for financial and compliance auditing of the City's use of tax increment financing. On or before August 1 of each year, the Authority must annually submit to the State Auditor, County Auditor and to the governing body of the municipality a report which shall: (1) provide full disclosure of the sources and uses of public funds in the TIF District; (2) permit comparison and reconciliation of the accounts and financial reports; (3) permit auditing of the funds expended on behalf of the TIF District; and (4) be consistent with generally accepted accounting principles. The report shall include, among other items, the following information: (1) the original net tax capacity of the district and any subdistrict under 469.177, subdivision l; City of Corcoran, Minnesota 23 W .. . ......... S7' GI���� "riorei�rxwr��sw��r�a���riw G9�G�JIIP�, The State Auditor shall enforce the provisions of the TIF Act and shall have full responsibility for financial and compliance auditing of the City's use of tax increment financing. On or before August 1 of each year, the Authority must annually submit to the State Auditor, County Auditor and to the governing body of the municipality a report which shall: (1) provide full disclosure of the sources and uses of public funds in the TIF District; (2) permit comparison and reconciliation of the accounts and financial reports; (3) permit auditing of the funds expended on behalf of the TIF District; and (4) be consistent with generally accepted accounting principles. The report shall include, among other items, the following information: (1) the original net tax capacity of the district and any subdistrict under 469.177, subdivision l; City of Corcoran, Minnesota 23 W .. . ......... S7' The State Auditor shall enforce the provisions of the TIF Act and shall have full responsibility for financial and compliance auditing of the City's use of tax increment financing. On or before August 1 of each year, the Authority must annually submit to the State Auditor, County Auditor and to the governing body of the municipality a report which shall: (1) provide full disclosure of the sources and uses of public funds in the TIF District; (2) permit comparison and reconciliation of the accounts and financial reports; (3) permit auditing of the funds expended on behalf of the TIF District; and (4) be consistent with generally accepted accounting principles. The report shall include, among other items, the following information: (1) the original net tax capacity of the district and any subdistrict under 469.177, subdivision l; City of Corcoran, Minnesota 23 Article II — Tax Increment Financing Plan (2) the net tax capacity for the reporting period of the district and any subdistrict; (3) the captured net tax capacity of the district; (4) any fiscal disparity deduction from the captured net tax capacity under section 469.177, subdivision 3; (5) the captured net tax capacity retained for tax increment financing under 469.177, subdivision 2, paragraph (a), clause (1); (6) any captured net tax capacity distributed among affected taxing districts under 469.177, subdivision 2, paragraph (a), clause (2); (7) the type of district; (8) the date the municipality approved the tax increment financing plan and the date of approval of any modification of the tax increment financing plan, the approval of which requires notice, discussion, a public hearing, and findings under subdivision 4, paragraph (a); (9) the date the authority first requested certification of the original net tax capacity of the district and the date of request for certification regarding any parcel added to the district; (10) the date the county auditor first certified the original net tax capacity of the district and the date of certification of the original net tax capacity of any parcel added to the district; (11) the month and year in which the authority has received or anticipates it will receive the first increment from the district; (12) the date the district must be decertified; (13) for the reporting period and prior years of the district, the actual amount received from, at least, the following categories: a) tax increments paid by the captured net tax capacity retained for tax increment financing under section 469.177, subdivision 2, paragraph (a), clause (1), but excluding any excess taxes; b) tax increments that are interest or other investment earnings on or from tax increments; C) tax increments that are proceeds from the sale or lease of property, tangible or intangible, purchased by the authority with tax increments; d) tax increments that are repayments of loans or other advances made by the authority with tax increments; e) bond or loan proceeds; f) special assessments; g) grants; and h) transfers from funds not exclusively associated with the district; (14) for the reporting period and for the prior years of the district, the amount budgeted under the tax increment financing plan, and the actual amount expended for, at least, the following categories: City of Corcoran, Minnesota 24 Article II — Tax Increment Financing Plan a) acquisition of land and buildings through condemnation or purchase; b) site improvements or preparation costs; C) installation of public utilities, parking facilities, streets, roads, sidewalks, or other similar public improvements; d) administrative costs, including the allocated cost of the Authority; and e) public park facilities, facilities for social, recreational, or conference purposes, or other similar public improvements; and f) transfers to funds not exclusively associated with the district; (15) for properties sold to developers, the total cost of the property to the Authority and the price paid by the developer; (16) the amount of any payments and the value of in -kind benefits, such as physical improvements and the use of building space, that are paid or financed with tax increments and are provided to another governmental unit other than the municipality during the reporting period; (17) the amount of any payments for activities and improvements located outside of the district that are paid for or financed with tax increments; (18) the amount of payments of principal and interest that are made during the reporting period on any non - defeased: a) general obligation tax increment financing bonds; b) other tax increment financing bonds; and C) notes and pay -as- you -go contracts; (19) the principal amount, at the end of the reporting period, of any non - defeased: a) general obligation tax increment financing bonds; b) other tax increment financing bonds; and C) notes and pay -as- you -go contracts; (20) the amount of principal and interest payments that are due for the current calendar year on any non - defeased: a) general obligation tax increment financing bonds; b) other tax increment financing bonds; and C) notes and pay -as- you -go contracts; (21) if the fiscal disparities contribution under chapter 276A or 473F for the district is computed under section 469.177, subdivision 3, paragraph (a). the amount of increased property taxes imposed on other properties in the municipality that approved the tax increment financing plan as a result of the fiscal disparities contribution; (22) whether the tax increment financing plan or other governing document permits increment revenues to be expended; City of Corcoran, Minnesota 25 Article II — Tax Increment Financing Plan a) to pay bonds, the proceeds of which were or may be expended on activities outside of the district; b) for deposit into a common bond fund from which money may be expended on activities located outside of the district; or C) to otherwise finance activities located outside of the tax increment financing district; and (23) any additional information the state auditor may require. The Authority must also annually publish in a newspaper of general circulation in the City an annual statement for each tax increment financing district showing: (1) the original net tax capacity of the district and any subdistrict under 469.177, subdivision l; (2) the net tax capacity for the reporting period of the district and any subdistrict; (3) the captured net tax capacity of the district; (4) the month and year in which the authority has received or anticipates it will receive the first increment from the district; (5) the date the district must be decertified; (6) the amount of principal and interest payments that are due for the current calendar year on any non - defeased obligations; (7) if the fiscal disparities contribution under chapter 276A or 473F for the district is computed under section 469.177, subdivision 3, paragraph (a). the amount of increased property taxes imposed on other properties in the municipality that approved the tax increment financing plan as a result of the fiscal disparities contribution; (8) the amounts of tax increment received and expended in the reporting period; (9) and any additional information the authority deems necessary. The annual statement must inform readers that additional information regarding each district may be obtained from the authority, and must explain how the additional information may be requested. The Authority must publish the annual statement for a year no later than August 15 of the next year. The authority must identify the newspaper of general circulation in the municipality to which the annual statement has been or will be submitted for publication and provide a copy of the annual statement to the county board, county auditor, the school board, the state auditor, and the governing body of the municipality on or before August 1 of the year in which the statement must be published. The reporting and disclosure requirements outlined in this section shall begin with the year the district was certified, and shall end in the year in which both the district has been decertified and all tax increments have been spent or returned to the county for redistribution. Failure to meet these requirements, as determined by the State Auditor's Office, may result in suspension of distribution of tax increment. Y. Assumptions It was necessary to make certain assumptions regarding income, costs and timing of the tax increment redevelopment district. These assumptions are based on discussions with City staff and City planning consultants. City of Corcoran, Minnesota 26 Article II — Tax Increment Financing Plan Z. Municipal Findings Pursuant to Minnesota Statutes, Section 469.175, Subdivision 3, before or at the time of approval of the tax increment financing plan, the municipality shall make the following findings and shall set forth in writing the reasons and supporting facts for each determination: Tax Increment District Financing No.l is a redevelopment district pursuant to Minnesota Statutes, Section 469.174, Subdivision 10(a)(2) since it has been determined that 19 of the parcels in the district (70 percent) are occupied by buildings, streets, utilities or other improvements and 20 percent of the buildings are structurally substandard and an additional 30 percent of the buildings are found to require substantial renovation or clearance in order to remove such existing conditions as: inadequate street layout, incompatible uses or land use relationships, overcrowding of buildings on the land, excessive dwelling unit density, obsolete buildings not suitable for improvement or conversion, or other identified hazards to health, safety and general well -being of the community. The 19 structures on the 27 parcels of land constituting the redevelopment district have been investigated by consultants. Four of the 19 buildings are deteriorated and structurally substandard to a degree requiring clearance and 6 other structures are found to require substantial renovation in order to remove such existing conditions as: inadequate street layout, incompatible uses or land use relationships, overcrowding of buildings on the land, excessive dwelling unit density, obsolete buildings not suitable for improvement or conversion, or other identified hazards to the health, safety and general well -being of the community. 2. The City staff has researched and reviewed the financial costs and sources of revenue for the proposed developments and public improvements addressed by this Plan. Due to the high cost of public improvements required for development and competition for redevelopment projects from neighboring cities, the proposed projects would not be financially feasible without the City's assistance. In addition, the respect for and the prolongation of the health, safety, and general welfare of the community requires City intervention and assistance for the provision of adequate public improvements as well as encouragement of quality development. The proposed redevelopment, in the opinion of the City, would not reasonably be expected to occur solely through private investment within the reasonably foreseeable future and, therefore, the use of tax increment financing is deemed necessary. Without the use of tax increments as a source of revenue to assist with the financing of the public improvements, the objectives of this Plan for redevelopment in the City would not be met. The tax increment financing plan conforms to the general plan for the development of the City as a whole as it will result in the new and phased construction of commercial/retail projects and encourage future development within the City. 4. The Tax Increment Financing Plan for Tax Increment Financing District No. 1 will afford maximum opportunity, consistent with the sound needs of the City as a whole, for the development by private enterprise as it will enable the City to provide the necessary City of Corcoran, Minnesota 27 Article II — Tax Increment Financing Plan public improvements to service the development sites, promote certain community objectives, and, thereby encourage redevelopment in the area. The City has determined that that extensive public costs described in this plan cannot be completed without tax increment financing assistance. The City intends to demonstrate its best efforts in acquiring alternative revenue sources including, but not limited to, State and Federal funding, tax levy, assessments, regional grants, CDBG, and any other available sources of funding. AA. Business Subsidy Compliance The City, or other local government agency, must comply with the business subsidies law when providing business subsidies to private entities. The requirements are specified in Minnesota Statutes, Sections 1 161993 to I I6J.995. The City must adopt business subsidy criteria prior to granting a business subsidy. The requirements include: (2) the grantor must adopt the criteria following a public hearing; (3) the criteria may not be adopted on a case -by -case basis; (4) the criteria must set specific minimum requirements that recipients must meet in order to be eligible to receive business subsidies; (5) the criteria must include a specific wage floor for the wages to be paid for the jobs created. The wage floor may be stated as a specific dollar amount or a formula that will generate a specific dollar amount (6) a grantor may deviate from its criteria by documenting in writing the reason for deviation and attaching a copy of the document to its next annual report to the Department of Trade and Economic Development; (7) a copy of the criteria must be submitted to the Department of Trade and Economic Development. In addition, the City must enter into a subsidy agreement with the recipient of the subsidy. For subsidies greater than $150,000 the grantor must provide public notice and a hearing on the subsidy. The subsidy agreement must include: (1) a description of the subsidy, including the amount and type of subsidy, and type of district if the subsidy is tax increment financing; (2) a statement of the public purpose for the subsidy; (3) measurable, specific, and tangible goals for the subsidy; (4) a description of the financial obligation of the recipient if the goals are not met; (5) a statement of why the subsidy is needed; (6) a commitment to continue operations in the jurisdiction where the subsidy is used for at least five years after the benefit date; (7) the name and address of the parent corporation of the recipient, if any; and (8) a list of all financial assistance by all grantors for the project. City of Corcoran, Minnesota 28 Article II — Tax Increment Financing Plan The statute provides specific requirements in the event the subsidy agreement goals are not met by the recipient. Recipients are required to report to the grantor specific information as defined in statute. The grantor is also required, as specified in the statute, to report specific information annually to the Department of Trade and Economic Development. The City intends to comply with the requirements of Minnesota Statutes 116J.993 to 116J. 995. City of Corcoran, Minnesota 29 Appen dix A 1 Municipal Development District No.1 As Modified by Modification No. 3 City of Corcoran, Minnesota 31 Appendix A2 Municipal Development District No.l As Modified by Modification No. 4 City of Corcoran, Minnesota 32 Appendix B — TIF District MAPS TAX INCREMENT FINANCING DISTRICT NO.1 PARCELS (NO PARCELS ADDED AS PART OF MODIFICATION NO. 1, NO.2 AND N0.3) NO PARCELS ADDED AS PART OF MODIFICATION NO.5 City of Corcoran, Minnesota 33 Appendix B I — TIF District SEC 2, T. 119, R. 23 City of Corcoran, Minnesota 34 Appendix B2 — TIF District S % SEC. 23, T. 119, R. 23 City of orcoran, Minnesota Jb Appendix B3 — TIF District �l ill. ,� +•ff N % SEC. 26, T.119, R. 23 O Ill :-LO) A D •D. -7 4 { r St� f �4 tl f•f l FM t s T L City of Corcoran, Minnesota 36 Appendix B4 — TIF District S.' /2 SEC. 7. T. 119, R. 23 City of Corcoran, Minnesota 37 Appendix B5 — TIF District NJ 0 9 f N. V2 SEC 18, T. 119, R. 23 # s 4 ■ f I ir " ` p RP3 City of Corcoran, Minnesota 38 Appendix C APPENDIX C ORIGINAL ESTIMATE OF TAX INCREMENTS Commercial Lumberyard no. square feet (building) x construction cost, psf Estimated Construction Value x Sales Ratio Assessor's Market Value x Tax Capacity Ratio 3.30% of 1st $100,000 5.25% of AMV balance Total Tax Capacity Value (No Fiscal Disparity Deduction) Automobile Repair Facility No.1 no. square feet x construction cost, psf Estimated Construction Value x Sales Ratio Assessor's Market Value x Tax Capacity Ratio 3.30% of 1st $100,000 5.25% of AMV balance Total Tax Capacity Value (No Fiscal Disparity Deduction) Automobile Repair Facility No.2 - no. square feet (estimated) x construction cost, psf - Estimated Construction Value x Sales Ratio - Assessor's Market Value x Tax Capacity Ratio - Total Tax Capacity Value (No Fiscal Disparity Deduction) 10,000 $350,000 85.00% $297,500 $3,300 $10,368 $13,668 3,600 $35 $126,000 93.00% $117,100 $3,300 $4,192 1,500 $35 $52,500 85.00% $44,625 3.30% $1,472 City of Corcoran, Minnesota 39 Appendix C (continued) IV. Retail Liquor Store Phase I: 4,250 - no. square feet (building) 3,400 x construction cost, psf $50 - Estimated Construction Value $170,000 x Sales Ratio 85.00% - Assessor's Market Value $144,500 x Tax Capacity Ratio $3,300 3.30% of 1st $100,000 $3,300 5.25% of AMV balance $1,806 - Total Tax Capacity Value $5,106 (No Fiscal Disparity Deduction) Phase II: - no. square feet 4,250 x construction cost, psf $50 - Estimated Construction Value $212,500 x Sales Ratio 85.00% - Assessor's Market Value $180,625 x Tax Capacity Ratio 3.30% of 1st $100,000 $3,300 5.25% of AMV balance $4,232 - Total Tax Capacity Value $7,532 (No Fiscal Disparity Deduction) V. Golf Course - Estimated Costruction Value Golf Course Green (18 Hole), Phase 1 $900,000 Clubhouse and maintenance building (30,000 square feet), Phase II $217,000 Total $1,117,000 x Sales Ratio 85.00% - Assessor's Market Value $949,450 x Tax Capacity Ratio 3.30% of 1st $100,000 $3,300 5.25% of AMV balance $44,596 - Total Assessed Value $47,896 (No Fiscal Disparity Deduction) City of Corcoran, Minnesota 40 Appendix C (continued) TOTAL ESTIMATED TAX CAPACITY AND TAX I. $13,668 x 99.678 = $13,487 11. $4,192 x 96.217 = $4,033 111. $1,472 x 96.217 = $1,416 IV. $5,106 x 96.217 = $4,912 $7,532 x 96.217 = $7,247 V. $47,896 x 99.678 = $47,262 $79,866 $78,357 Modification No. 1 adjustment for undeveloped land replats, inflation and law changes. Total Revised Estimate = $128,357 Less Original Tax Capacity = $2,810 x T. C. Rate Estimated Tax Increment = $125,585 (Pay 1989) Modification No.2 adjustments for growth and tax rates. VII. Estimated Tax Increment = $118,000 (Pay 1993) Although the City of Corcoran is divided into five different school districts, only two are impacted as a result of the tax increment financing district. School District No. 877 (Buffalo) and School District No. 883 (Rockford). 2 The original tax capacity value contained within the estimate relates to subdivided land (subdivision filed October, 1986 with Hennepin County). City of Corcoran, Minnesota 41 Appendix C (continued) Modification #3 2002 Tax Capacity and Tax Increment Projections Based on Taxing Jurisdiction Attributable to Independent School District No. 877* Year Base Tax Capacity Current Tax Capacity Captured Tax Capacity (ISD 877) Tax Extension Rate 2450' Gross Tax Increment 12/31/2001 812,000 2002 502 138,913 950,913 2002 2,463 71,129 68,666 122.781% 84,309 2003 2,463 71,129 68,666 122.781% 84,309 2004 2,463 71,129 68,666 122.781% 84,309 2005 2,463 71,129 68,666 122.781% 84,309 2006 2,463 71,129 68,666 122.781% 84,309 2007 2,463 71,129 68,666 122.781% 84,309 2008 2,463 71,129 68,666 122.781% 84,309 2009 2,463 71,129 68,666 122.781% 84,309 2010 2,463 71,129 68,666 122.781% 84,309 2011 2,463 71,129 68,666 122.781% 84,309 2012 2,463 71,129 68,666 122.781% 84,309 2013 2,463 71,129 68,666 122.781% 84,309 TOTALS 29,556 853,548 823,992 1 1,011,706 Based on Taxinq Jurisdiction Attributable to Independent School District No. 883* Year Base Tax Capacity Current Tax Capacity Captured Tax Capacity (ISD 883) Tax Extension Rate 2499" Gross Tax Increment 12/31/2001 812,000 2002 502 138,913 950,913 2003 2002 1,903 40,309 38,406 143.483% 138,913 55,106 2003 1,903 40,309 38,406 143.483% 502 55,106 2004 1,903 40,309 38,406 143.483% 2008 55,106 2005 1,903 40,309 38,406 143.483% 1,923,304 55,106 2006 1,903 40,309 38,406 143.483% 138,913 55,106 2007 1,903 40,309 38,406 143.483% 502 55,106 2008 1,903 40,309 38,406 143.483% 55,106 2009 1,903 40,309 38,406 143.483% 55,106 2010 1,903 40,309 38,406 143.483% 55,106 2011 1,903 40,309 38,406 143.483% 55,106 2012 1,903 40,309 38,406 143.483% 55,106 2013 1,903 40,309 38,406 143.483% 55,106 TOTALS 22,836 483,708 460,872 661,273 Year Less: Auditor Deduction Equals: Total Net Tax Increment 2450/2499 Cumulative Surplus/ Deficit 12/31 /2001 812,000 2002 502 138,913 950,913 2003 502 138,913 1,089,826 2004 502 138,913 1,228,739 2005 502 138,913 1,367,652 2006 502 138,913 1,506,565 2007 502 138,913 1,645,478 2008 502 138,913 1,784,391 2009 502 138,913 1,923,304 2010 502 138,913 2,062,217 2011 502 138,913 2,201,130 2012 502 138,913 2,340,043 2013 502 138,913 2,478,956 TOTALS 6,023 1,666,956 City of Corcoran, Minnesota 42 Appendix D APPENDIX D Original Estimate of Annual Taxes Generated' Tax Capacity Value Annual Taxes Based on Tax Capacity Rate of Development #1 #2 I. Commercial Lumberyard $13,668 $13,487 -- II. Automobile Repair Facility No.1 $4,192 -- $4,033 III. Automobile Repair Facility No.2 $12,635 -- $1,416 IV. Retail Liquor Store $12,635 -- $12,159 V. Golf Course $47,896 $47,262 -- VI. Other $50,000 TOTAL 'This estimate refers to taxes, not to tax increment. Modification No. 2 Estimate of Pay 1993 Taxes -- $50,000 $60,749 $67,608 $130,420 City of Corcoran, Minnesota 43 Appendix E APPENDIX E Original Estimate of Bonding Capacity Estimated Tax Increment Development Based on Mill Rate Phase #1 Phase #2 Total Commercial Lumberyard -- -- -- Automobile Repair No.1 -- -- -- Automobile Repair No.2 -- -- -- Retail Liquor Store -- -- -- Golf Course -- -- -- TOTAL $75,585 -- $75,585 Other Development x $50,000 $50,000 TOTAL $75,585 $50,000 $125,585 TOTAL - MODIFICATION NO.2 $118,000 MODIFICATION NO. 2 - BOND CAPACITY ESTIMATE o Based on Current Tax Increment of $118,000 Collectable 1993 (8 %) o Interest = 8% Tax Exempt Term = 15 years o Gross Bond less capitalized interest o Net Bond Proceeds $1,000,000 $0 $1,000,000 City of Corcoran, Minnesota 44 Appendix E (continued) MODIFICATION NO. 3 - BOND CAPACITY ESTIMATE o Based on Current Tax Increment of $140,000 Collectable 2002 (5 %) - 20% of revenue source o Interest = 5% Tax Exempt Term = 11 years o Gross Bond less capitalized interest Less discount Less Legal o Net Bond Proceeds $6,025,000 $0 $90,375 $40,000 $5,894,625 City of Corcoran, Minnesota 45 Appendix F (continued) Estimated Budget' Based on $50,000 tax increment payment. Current 1989 tax increment will support a net bond of $190,000 to $200,000. ** Based on an additional $112,000 tax increment payment. City of Corcoran, Minnesota 46 Current Budget Other Phases Mod.3 Additional Bud ets3 Mod.5 Budget4 Land Acquisition $20,000 $700,000 • Blighted Parcel $10,000 • Recreational Land $75,000 • Modification No. 3 $4,720,000 Relocation /Demolition $10,000 Park Development $75,000 Public Improvements $200,000 Street Lighting $40,000 • Site Improvements $362,500 • Utilities $10,000 $7,349,000 • 10/50 Realignment $40,000 • Sanitary Sewer /Water Supply $3,218,000 • Storm Water $162,000 • Other Public Improvements $9,300,000 • County Road Improvements $3,830,000 • Local Road Improvements $542,500 • Other County Road $5,351,000 Legal /Bonding $20,000 $25,000 $100,000 $100,000 Planning /Administration $25,000 $25,000 $200,000 $312,000 Recreational Center $500,000 Contingency $30,000 $30,000 Capitalized Interest2 $100,000 $150,000 $200,000 $200,000 TOTAL $435,000* $950,000 ** $18,323,500 $18,323,500 Based on $50,000 tax increment payment. Current 1989 tax increment will support a net bond of $190,000 to $200,000. ** Based on an additional $112,000 tax increment payment. City of Corcoran, Minnesota 46 Appendix F (continued) The estimated budgets are based on two tax capacity rates representing the two school districts impacted as a result of the proposed development located with the Tax Increment Financing District. 2 The amount of capitalized interest will be equal to an amount sufficient to pay interest on the bonds from the date of issue until the date of collection of sufficient tax increment revenue to meet scheduled interest payments when due, but not exceeding 3 years as required by Minnesota Statutes, Chapter 475. Predicting capitalized interest prior to issuance is extremely difficult as it is a function of interest rates, construction schedules and tax timing; therefore, the above figure is only an estimate of capitalized interest and is subject to change. 3 The 3rd Column (Mod. 3) is a list of all of the public costs within Municipal Development District No. 1. It is anticipated that only a portion of these costs will be paid from tax increments from TIF (Redevelopment) District No. 1. 4 Budget Modification No. 5 reallocates the previously adopted budget items into the categories prescribed by the Minnesota Office of the State Auditor and more accurately reflect actual TIF expenditures. City of Corcoran, Minnesota 47