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2012-12-20 - Council Agenda
Agenda Corcoran City Council December 20, 2012 - 7:00 PM 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Open Forum 5. Presentations a. Jerry Hertaus 33A State Representative Elect 6. Planning Business / Landform 7. Engineering / Wenck 8. Public Hearing -None 9. Consent Agenda a. Draft Minutes of 12/13/12 Council Meeting* 10. Staff Reports / Memos /Commissions a. Financial Performance Report* b. Planning Project Update* c. Code Enforcement Update* 11. Unfinished Business a. Sewer and Water Project b. PW Facility ii. Oertel Architects Pay Request #1* c. Ryan Companies Water Mitigation Property* d. Discussion on Proposed 2013 Budget and Proposed Property Tax Levy 12. New Business a. Resolution 2012 -69 Approving the 2013 City Budget and Property Tax Levy* b. Resolution 2012 -68 Approving the Employee 2013 Wage and Benefit Package; the Police /City Labor Agreement; City Administrator and Police Chief 2013 Compensation* 13. Claims as Presented * a. Escrow Claims (Fund #500) b. Building Inspections Claims c. All Other Claims As Presented 14. Unscheduled Items 15. Review of Upcoming Council Meeting Agenda Presentation Honoring Departing Council members Gmach and Milbrandt 16. Adjournment *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. Administrator's City Council Meeting Agenda Memo December 20, 2012 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Open Forum 5. Presentations 6. Planning Business -None 7. Engineering / Wenck -None 8. Public Hearing -None 9. Consent Agenda a. Draft Minutes of December 13, 2012 Council Meeting 10. Staff Reports / Memos /Commissions a. Financial Performance Report. This report is not yet updated. We will be able to do so on Tuesday, December 18th and get it to you on that date. b. Projects Status Reports 11. Unfinished Business a. Sewer and Water Project. No Update b. PW Facility. There is the first pay request from Oertel Architect for their work on the PW Facility. Staff and the engineer have signed off on this request. We will be working on this process for future pay requests as the Construction Manager needs to be part of the sign -off process c. Ryan Companies Property. The council asked that this be put on the agenda again for this meeting. We have located the file and the engineer will be prepared to discuss at the meeting. In your packet is the smaller topographical map that shows elevations and locations of wetlands. I have also provided the minutes of the Parks and Trails discussion on the topic. The Commission expressed interest but took no immediate action to make a suggestion to the council. I could bring back to the P & T Commission in January for a further discussion and a recommendation if you would like. d. Proposed 2013 Budget and Property Tax Levy. The latest update to the Proposed 2013 Budget is Version 8A which is in your packet. It corrects the calculation errors the mayor pointed out at the last council meeting. There are no other changes to the Budget. 12. New Business a. Resolution 2012 -69. Approving 2013 Budget and 2013 Property Tax Levy. This resolution is the adoption of both the 2013 Budget and the Property Tax Levy. Both are required to be adopted before the end of the year. b. Resolution 2012 -68 Setting Employee Compensation and Adjustments; approving Police /City Labor Agreement. This resolution adopts the adjustments to the employee compensation package which you approved by a motion on October 25, 2012. If you passed the 2013 Budget, then this formalizes your previous action. I have also included a statement on the wages of your two Department Heads, and an adjustment of my PTO bank of hours by turning back to the city the 80 hours I owe. Lastly, the Police Chief and I recommend acceptance and approval of the police union agreement with the city for 2013. In your packet is a memo providing the detail of the changes from the 2012 Labor Agreement. I am Administrator's City Council Meeting Agenda Memo December 20, 2012 asking that you authorize me to execute the final agreement on behalf of the city with the changes as outlined in the memo. 13. Claims as Presented * a. Escrow Claims (Fund #500). The claims could not be put together and finished in time to put out the agenda. They will be prepared and delivered to you on Tuesday, December 18th b. Building Inspections Claims. Same as above. c. All Other Claims As Presented. Same as above. 14. Unscheduled Items 15. Closed Meeting -None 16. Review of Upcoming Council Meeting Agenda Council Calendar Planning Commission 11/1/12 12/6/12 1/4/13 2/7/13 3/7/13 4/4/13 Cossette Gmach Asleson Not Assigned Guenthner Cossette Parks and Trails Commission 10/16/12 11/20/12 12/18/12 1/15/13 2/19/13 3/19/13 Cossette Gmach Asleson Not Assigned Guenthner Cossette 2 i City of Corcoran City Council Meeting Minutes December 13, 2012 - 7:00 PM 9a. The Corcoran City Council met on December 13, 2012, at City Hall in Corcoran, Minnesota. Present were, Mayor Guenthner, Councilor Asleson, Councilor Cossette, Councilor Gmach, and Councilor Milbrandt. Also present were City Administrator Donahue, City Engineer Torve, Director of Public Safety Gormley, and City Clerk Heinecke. Mayor Guenthner called the regular meeting to order at 7:00 pm. 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval MOTION: made by Milbrandt, seconded by Cossette to approve the agenda as presented with the following addition. 10a. Meeting with Rockford School superintendent Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0) 4. Open Forum -None 5. Presentations 6. Planning Business / Landform -None 7. Engineering / Wenck -None 8. Public Hearing a. 2013 Proposed Budget Mayor Guenthner opened the public hearing at 7:01 City Administrator Donahue presented information related to 2013 city wide goals, 2013 budget, and market value exclusion tax valuation. 1. Abraham Gadalla 19125 81st PI, Market value of his house went down but tax percentage increased. Suggested property tax is based on income rather than value of the property. MOTION: made by Gmach, seconded by Milbrandt to close the public hearing Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). Council discussed the current revision of the 2013 proposed budget. Final budget is to be approved at the December 20, 2012 meeting. 9. Consent Agenda a. Draft Minutes of November 29, 2012 Council Meeting MOTION: made by Milbrandt, seconded by Gmach to approve the consent agenda as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0) 10. Staff Reports / Memos /Commissions a. Mayor Guenthner met with Rockford School Superintendent Paul Durand. Discussion will continue to insure the City of Corcoran and Rockford School district interest are protected related to park upgrades. 11. Unfinished Business a. Sewer and Water Project i. Verbal update from Engineer Torve. ii. Approve Change Order #3 and Pay Request #4 MOTION: made by Milbrandt, seconded by Cossette to approve Change Order #3 as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0) City of Corcoran City Council Meeting Minutes December 13, 2012 - 7:00 PM 9a. MOTION: made by Milbrandt, seconded by Gmach to approve Pay Request #4 as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0) b. PW Facility verbal update from Administrator Donahue — no action taken c. Discussion on Storm Water Mitigation Property -Ryan Co. Ken Streeter, Streeter Companies came before the council to discuss the Ryan Companies wetland mitigation site. Council discussed and directed staff to provide council with flow pattern documentation. d. Discussion on Properties Adjacent to Condemned Building on Co Road's 50 & 10 — no action taken. 12. New Business -None 13. Claims as Presented a. Escrow Claims (Fund #500) MOTION: made by Milbrandt, seconded by Asleson to approve all escrow claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0) b. Building Inspections Claims -None c. All Other Claims As Presented MOTION: made by Milbrandt, seconded by Gmach to approve all other claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0) 14. Unscheduled Items -None 15. Review of Upcoming Council Meeting Agenda a. 12/20/12 Charter Commission meeting b. 2013 Budget and Levy approval MOTION: made by Milbrandt, seconded by Cossette to adjourn. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0) Meeting adjourned at 8:27 Jeanie Heinecke, City Clerk CITY OF CORCORAN 2012 PERFORMANCE REPORT - GENERAL FUND AS OF DECEMBER 18, 2012 10a. Account Description 2011 Actual 2012 Budget 2012 Actual Amount Remaining % of Budget Year End Forecast Budget Difference Comments REVENUE Other General Government R 100 -41900 -31020 Delinquent Property Taxes 40,730.06 40,000.00 22,419.35 17,580.65 43.95% 22,420.00 -44% R 100 - 41900 -31040 Fiscal Disparities 205,805.49 0.00 187,148.86 - 187,148.86 0.00% 187,149.00 100% R 100 - 41900 -31100 General Property Taxes 2,124,824.71 2,506,458.00 2,266,607.14 239,850.86 9.57% 2,266,607.00 -10% R 100 - 41900 -31810 Cable Franchise Fee 37,252.86 32,000.00 0.00 32,000.00 100.00% 32,000.00 0% R 100 - 41900 -32110 Liquor License Fee 18,260.00 18,200.00 18,270.00 -70.00 - 0.38% 18,270.00 0 % R 100 - 41900 -33402 Homestead Credit 0.00 0.00 0.00 0.00 0.00% - 0% R 100 - 41900 -33420 Ag Preserve Credit 4,788.69 0.00 5,271.68 - 5,271.68 0.00% - 0% R 100 - 41900 -33421 PERA State Aid 1,845.00 1,845.00 922.50 922.50 50.00% 1,845.00 0% R 100 - 41900 -33422 Other State Grants and Aids 17,369.89 0.00 0.00 0.00 0.00% - 0% R 100 - 41900 -34000 Charges for Services 65.00 0.00 95.00 -95.00 0.00% - 0% R 100 - 41900 -34103 Zoning /Land Use Appl Fee 6,265.64 5,000.00 6,495.00 - 1,495.00 - 29.90% 6,500.00 30% R 100 - 41900 -34105 Copies /Maps 152.40 100.00 100.39 -0.39 - 0.39% 100.00 0% R 100 - 41900 -34107 Special Assessment Search 75.00 50.00 50.00 0.00 0.00% 50.00 0 % R 100 - 41900 -34108 TIF Administration 8,000.00 8,500.00 0.00 8,500.00 100.00% 8,500.00 0% R 100 - 41900 -34405 Clean Up Day Income 1,060.00 1,000.00 708.71 291.29 29.13% 709.00 -29% R 100 - 41900 -36200 Miscellaneous Revenues 7,694.56 1,000.00 8,540.29 - 7,540.29 - 754.03% 8,540.00 754% Workers Comp dividend R 100 - 41900 -36210 Interest Earnings 4,070.71 6,000.00 1,750.57 4,249.43 70.82% 4,000.00 -33% R 100 - 41900 -36220 Other Rents and Royalties 7,812.00 3,750.00 10,848.00 - 7,098.00 - 189.28% 10,848.00 189% Cropland rental R 100 - 41900 -36230 Donations 1,175.00 0.00 4,200.00 - 4,200.00 0.00% 4,200.00 100% $ 2,487,247.01 $ 2,623,903.00 $ 2,533,427.49 0.00% 2,571,738.00 City Hall Operations R 100 - 41941 -34101 Facility Rental 4,442.50 4,500.00 4,266.25 233.75 5.19% 4,500.00 0% R 100 - 41941 -36200 Miscellaneous Revenues 2,778.48 0.00 1,228.80 - 1,228.80 0.00% 1,229.00 100% Mailbox posts, Wright Hennepin Elect rebate $ 7,220.98 $ 4,500.00 $ 5,495.05 0.00% 5,729.00 Police R 100 - 42100 -32240 Animal Licenses 0.00 0.00 0.00 0.00 0.00% - 0% R 100 - 42100 -33423 Police Aid 46,565.00 47,000.00 45,308.00 1,692.00 3.60% 45,308.00 -4% R 100 - 42100 -33424 Police POST Board Train Reimb 3,787.26 4,000.00 3,320.90 679.10 16.98% 3,321.00 -17% R 100 - 42100 -33620 Other County Grants /Aid 11,247.68 10,000.00 5,777.95 4,222.05 42.22% 7,000.00 -30% Pass through only R 100 - 42100 -34200 Police Permits 1,755.00 1,500.00 2,017.00 - 517.00 - 34.47% 2,000.00 33% R 100 -42100 -34201 Police Serviced Charges 5,847.50 5,000.00 5,407.50 - 407.50 - 8.15% 6,000.00 20% Pass through only R 100 - 42100 -34202 Police Reports /Fees 1,086.00 1,500.00 555.00 945.00 63.00% 750.00 -50% R 100 - 42100 -34204 Training 0.00 0.00 120.00 - 120.00 0.00% 120.00 100% R 100 - 42100 -35101 Fines 106,500.41 90,000.00 71,465.90 18,534.10 20.59% 75,000.00 -17% R 100 - 42100 -36220 Miscellaneous Revenues 3,713.46 - 3,713.46 0.00% - 100% Speed trailer insurance claim R 100 - 42100 -36230 Donations 1,345.00 0.00 0.00 0.00 0.00% - 0% $ 178,133.85 $ 159,000.00 $ 137,685.71 0.00% 139,499.00 Building Inspection R 100 - 42400 -32210 Bldg /Plan Review Fees $ 83,590.10 $ 60,000.00 $ 48,725.05 $ 11,274.95 18.79% 50,000.00 -17% Public Works R 100 - 43100 -33418 Muni State Aid St Maintenance 129,363.90 130,000.00 126,236.00 3,764.00 2.90% 126,236.00 -3% R 100 - 43100 -34300 Public Works Permits /Fees 3,845.00 3,000.00 2,295.00 705.00 23.50% 2,295.00 -24% R 100 - 43100 -34301 Dust Control 78,888.48 55,530.00 73,042.18 - 17,512.18 - 31.54% 73,042.18 32% R 100 - 43100 -36200 Miscellaneous Revenues 72,520.75 0.00 13,755.15 - 13,755.15 0.00% 13,755.15 100% Property Maintenance $ 284,618.13 $ 188,530.00 $ 215,328.33 0.00% 215,328.33 Ice & Snow Removal R 100 - 43125 -36200 Miscellaneous Revenues 8,010.00 0.00 0.00 0.00 0.00% - 0% $ 8,010.00 $ - $ - $ - 0.00% - Recycling 1 of 7 CITY OF CORCORAN 2012 PERFORMANCE REPORT - GENERAL FUND AS OF DECEMBER 18, 2012 10a. Account Description 2011 Actual 2012 Budget 2012 Actual Amount Remaining % of Budget Year End Forecast Budget Difference Comments R 100 - 43232 -33610 County Recycling Grant 14,551.00 14,500.00 14,820.00 - 320.00 - 2.21% 14,820.00 2% R 100 - 43232 -34400 Recycling 70,964.70 65,000.00 59,938.93 5,061.07 7.79% 59,938.93 -8% $ 85,515.70 $ 79,500.00 $ 74,758.93 0.00% 74,758.93 -6% Parks R 100 - 45200 -33422 Other State Grants and Aids 35,822.80 35,823.00 36,221.20 - 398.20 -1.11% 36,221.20 1% R 100 - 45200 -34101 Facility Rental 1,310.50 1,000.00 870.68 129.32 12.93% 871.00 -13% R 100 - 45200 -36200 Miscellaneous Revenues 44.99 0.00 62.61 -62.61 0.00% 63.00 100% R 100 - 45200 -36230 Donations 1,320.00 0.00 3,914.00 - 3,914.00 0.00% 3,914.00 100% $ 38,498.29 $ 36,823.00 $ 41,068.49 0.00% 41,069.20 Transfers to /from Other Funds R 100 - 49360 -39200 Transfer from Other Fund Total Revenue $ 3,172,834.06 $ 3,152,256.00 $ 3,056,489.05 $ 95,766.95 3.04% $ 3,098,122.46 -2% 2 of 7 CITY OF CORCORAN 2012 PERFORMANCE REPORT - GENERAL FUND AS OF DECEMBER 18, 2012 10a. Account Description 2011 Actual 2012 Budget 2012 Actual Amount Remaining % of Budget Year End Forecast Budget Difference Comments EXPENSE City Charter E 100 - 41000 -210 Operating Supplies (GENERAL) 235.07 0.00 0.00 0.00 0.00% - 0% E 100 - 41000 -300 Professional Srvs (GENERAL) 0.00 0.00 0.00 0.00 0.00% - 0% $ 235.07 $ - $ - $ - 0.00% - City Council E 100 - 41100 -100 Wages and Salaries (GENERAL) 6,600.00 6,600.00 3,300.00 3,300.00 50.00% 6,600.00 0% E 100 -41100 -122 FICA 409.20 409.00 204.60 204.40 49.98% 409.00 0% E 100 -41100 -126 Medicare 95.70 96.00 47.85 48.15 50.16% 96.00 0% E 100 - 41100 -210 Operating Supplies (GENERAL) 285.00 100.00 0.00 100.00 100.00% 100.00 0% E 100 - 41100 -364 Worker's Comp Insurance 0.00 55.00 32.12 22.88 41.60% 55.00 0% $ 7,389.90 $ 7,260.00 $ 3,584.57 0.00% 7,260.00 Newspaper /Newsletter /Website E 100 - 41130 -351 Newsletter Expenses 3,714.49 4,000.00 4,061.81 -61.81 -1.55% 4,062.00 2% E 100 -41130 -354 Web Site 700.00 700.00 700.00 0.00 0.00% 700.00 0% $ 4,414.49 $ 4,700.00 $ 4,761.81 0.00% 4,762.00 City Administrator E 100 - 41300 -100 Wages and Salaries (GENERAL) 87,623.12 92,141.00 83,286.99 8,854.01 9.61% 92,141.00 0% E 100 - 41300 -121 PERA 6,352.58 6,680.00 6,038.32 641.68 9.61% 6,680.00 0% E 100 - 41300 -122 FICA 4,856.98 5,713.00 4,718.90 994.10 17.40% 5,713.00 0% E 100 - 41300 -126 Medicare 1,128.81 1,336.00 1,103.59 232.41 17.40% 1,336.00 0% E 100 - 41300 -130 Employer Paid FSA 0.00 350.00 0.00 350.00 100.00% 350.00 0% E 100 - 41300 -131 Employer Paid Health 9,123.32 12,671.00 9,164.00 3,507.00 27.68% 12,671.00 0% E 100 - 41300 -133 Employer Paid H S A 4,099.98 0.00 3,811.53 - 3,811.53 0.00% - 0% E 100 - 41300 -140 Unemployment Comp (GENERAL) 0.00 0.00 0.00 0.00 0.00% - 0% E 100 - 41300 -208 Training and Instruction 2,668.47 2,500.00 1,812.60 687.40 27.50% 1,813.00 -27% E 100 - 41300 -210 Operating Supplies (GENERAL) 836.94 700.00 474.10 225.90 32.27% 475.00 -32% E 100 - 41300 -364 Worker's Comp Insurance 709.00 840.00 - 683.48 1,523.48 181.37% (683.48) -181% E 100 - 41300 -433 Dues and Memberships 871.16 900.00 847.76 52.24 5.80% 848.00 -6% $ 118,270.36 $ 123,831.00 $ 110,574.31 0.00% 121,343.52 Clerk /Admin E 100 - 41400 -100 Wages and Salaries (GENERAL) 123,369.30 130,521.00 120,813.03 9,707.97 7.44% 130,521.00 0% E 100 - 41400 -110 Overtime 193.65 2,000.00 1,610.04 389.96 19.50% 2,000.00 0% E 100 - 41400 -121 PERA 8,912.21 9,608.00 8,812.46 795.54 8.28% 9,608.00 0% E 100 - 41400 -122 FICA 8,311.63 8,217.00 7,909.75 307.25 3.74% 8,217.00 0% E 100 - 41400 -126 Medicare 1,932.78 1,922.00 1,849.92 72.08 3.75% 1,922.00 0% E 100 - 41400 -130 Employer Paid FSA 700.00 1,050.00 700.00 350.00 33.33% 1,050.00 0% E 100 - 41400 -131 Employer Paid Health 6,753.91 31,678.00 7,180.84 24,497.16 77.33% 31,678.00 0% E 100 - 41400 -132 Medical Cafeteria Plan 14,630.26 0.00 10,982.87 - 10,982.87 0.00% - 0% E 100 - 41400 -133 Employer Paid H S A 2,225.12 0.00 2,863.60 - 2,863.60 0.00% - 0% E 100 - 41400 -140 Unemployment Comp (GENERAL) 0.00 0.00 0.00 0.00 0.00% - 0% E 100 - 41400 -208 Training and Instruction 1,044.00 2,000.00 829.95 1,170.05 58.50% 830.00 -59% E 100 - 41400 -210 Operating Supplies (GENERAL) 395.92 500.00 403.71 96.29 19.26% 404.00 -19% E 100 - 41400 -300 Professional Srvs (GENERAL) 0.00 0.00 0.00 0.00 0.00% - 0% E 100 - 41400 -364 Worker's Comp Insurance 1,292.77 1,411.00 1,215.78 195.22 13.84% 1,220.00 -14% E 100 - 41400 -433 Dues and Memberships 60.00 150.00 35.00 115.00 0.00% 35.00 -77% $ 169,821.55 $ 189,057.00 $ 165,206.95 0.00% 187,485.00 Elections E 100 - 41410 -210 Operating Supplies (GENERAL) $ 1,121.55 $ 9,000.00 $ 6,039.53 $ 2,960.47 32.89% 6,040.00 -33% 3 of 7 CITY OF CORCORAN 2012 PERFORMANCE REPORT - GENERAL FUND AS OF DECEMBER 18, 2012 10a. Account Description 2011 Actual 2012 Budget 2012 Actual Amount Remaining % of Budget Year End Forecast Budget Difference Comments Auditor/Treasurer E 100 - 41540 -300 Professional Srvs (GENERAL) $ 22,570.00 $ 23,000.00 $ 20,360.50 $ 2,639.50 11.48% 23,000.00 0% Assessor E 100 -41550 -210 Operating Supplies (GENERAL) 760.08 500.00 912.90 (412.90) - 82.58% 900.00 80% E 100 - 41550 -300 Professional Srvs (GENERAL) 49,284.00 49,284.00 45,177.00 4,107.00 8.33% 49,284.00 0% $ 50,044.08 $ 49,784.00 $ 46,089.90 0.00% 50,184.00 Attorney * E 100 -41600 -300 Professional Srvs (GENERAL) 32,971.67 35,000.00 20,885.50 14,114.50 40.33% 23,000.00 -34% Public Works Facility 0.00 14,479.75 (14,479.75) 0.00% 18,000.00 100% PW Facility $ 32,971.67 $ 35,000.00 $ 35,365.25 0.00% 41,000.00 Other General Government E 100 -41900 -210 Operating Supplies (GENERAL) 0.00 31.25 (31.25) 0.00% 32.00 E 100 - 41900 -300 Professional Srvs (GENERAL) 0.00 12,200.50 (12,200.50) 0.00% 12,201.00 100% Northland Securities E 100 - 41900 -360 Insurance (GENERAL) 42,717.00 45,000.00 18,806.00 26,194.00 58.21% 18,806.00 -58% E 100 - 41900 -433 Dues and Memberships 22,206.95 24,000.00 24,454.47 (454.47) - 1.89% 24,455.00 2% E 100 -41900 -530 Improvements Other Than Bldgs 0.00 190,396.86 (190,396.86) 100.00% 190,397.00 100% Public Works Land $ 64,923.95 $ 69,000.00 $ 245,889.08 0.00% 245,891.00 Planning & Zoning E 100 - 41910 -300 Professional Srvs (GENERAL) 60,590.13 32,000.00 39,907.90 (7,907.90) - 24.71% 40,000.00 25% Public Works Facility 0.00 14,649.49 (14,649.49) 0.00% 20,000.00 100% PW Facility $ 60,590.13 $ 32,000.00 $ 54,557.39 0.00% 60,000.00 Code Enforcement E 100 - 41920 -100 Wages and Salaries (GENERAL) 5,514.32 10,998.00 6,825.60 4,172.40 37.94% 7,250.00 -34% E 100 - 41920 -121 PERA 399.74 797.00 502.91 294.09 36.90% 575.00 -28% E 100 - 41920 -122 FICA 341.40 682.00 423.14 258.86 37.96% 475.00 -30% E 100 -41920 -126 Medicare 79.82 159.00 98.99 60.01 37.74% 100.00 -37% E 100 - 41920 -131 Employer Paid Health - 6,336.00 - 6,336.00 100.00% - -100% E 100 -41920 -210 Operating Supplies (GENERAL) 594.64 1,500.00 1,036.57 463.43 30.90% 1,000.00 -33% E 100 - 41920 -300 Professional Srvs (GENERAL) - - 525.68 (525.68) 100.00% 550.00 0% E 100 - 41920 -417 Uniforms - 100.00 - 100.00 100.00% 100.00 0% $ 6,929.92 $ 20,572.00 $ 9,412.89 0.00% 10,050.00 City Hall Operations E 100 - 41941 -200 Office Supplies (GENERAL) 2,562.89 3,000.00 1,516.78 1,483.22 49.44% 2,500.00 -17% E 100 -41941 -201 Postage /Shipping 2,024.99 2,500.00 1,222.76 1,277.24 51.09% 2,000.00 -20% E 100 - 41941 -207 Computer Supplies 5,072.96 3,000.00 2,423.59 576.41 19.21% 2,500.00 -17% E 100 -41941 -210 Operating Supplies (GENERAL) 14,208.27 9,500.00 12,035.73 (2,535.73) - 26.69% 12,500.00 32% E 100 - 41941 -300 Professional Srvs (GENERAL) 10,831.59 7,000.00 14,875.03 (7,875.03) - 112.50% 15,000.00 114% E 100 - 41941 -321 Telephone 3,064.88 3,000.00 2,063.40 936.60 31.22% 2,400.00 -20% E 100 - 41941 -352 General Notices and Pub Info 1,632.31 2,000.00 2,234.88 (234.88) - 11.74% 3,000.00 50% E 100 -41941 -364 Worker's Comp Insurance 0.83 438.00 - 438.00 100.00% - -100% E 100 - 41941 -380 Utility & Services (GENERAL) 14,903.84 14,500.00 12,622.27 1,877.73 12.95% 14,500.00 0% E 100 -41941 -400 Repairs & Maint Cont (GENERAL) 7,059.71 4,000.00 8,096.22 (4,096.22) - 102.41% 9,000.00 125% Septic service E 100 - 41941 -430 Misc. Banking Charge 0.00 64.00 0.00 0.00% 100.00 $ 61,362.27 $ 48,938.00 $ 57,154.66 0.00% 63,500.00 IT (Info Technology) E 100 - 41951 -207 Computer Supplies 6,295.34 10,000.00 6,484.31 3,515.69 35.16% 10,000.00 0% $ 6,295.34 $ 10,000.00 $ 6,484.31 $ 3,515.69 35.16% 10,000.00 Police E 100 - 42100 -100 Wages and Salaries (GENERAL) 479,168.33 505,745.00 456,770.88 48,974.12 9.68% 505,745.00 0% E 100 -42100 -110 Overtime 11,251.09 9,500.00 682.74 8,817.26 92.81% 1,500.00 -84% E 100 - 42100 -111 Overtime Events /Grants 13,761.70 15,000.00 10,002.78 4,997.22 33.31% 8,500.00 -43% See 100 - 42101 -111 4 of 7 CITY OF CORCORAN 2012 PERFORMANCE REPORT - GENERAL FUND AS OF DECEMBER 18, 2012 10a. Account Description 2011 Actual 2012 Budget 2012 Actual Amount Remaining % of Budget Year End Forecast Budget Difference Comments E 100 -42100 -121 PERA 72,688.58 76,043.00 67,374.12 8,668.88 11.40% 76,043.00 0% E 100 - 42100 -126 Medicare 7,506.73 7,657.00 6,866.63 790.37 10.32% 7,657.00 0% E 100 -42100 -130 Employer Paid FSA 414.00 2,450.00 608.66 1,841.34 75.16% 2,450.00 0% E 100 - 42100 -131 Employer Paid Health 36,189.10 39,283.00 31,935.91 7,347.09 18.70% 39,283.00 0% E 100 -42100 -132 Medical Cafeteria Plan 35,026.54 31,266.00 28,842.54 2,423.46 7.75% 31,266.00 0% E 100 - 42100 -133 Employer Paid H S A 11,125.60 9,621.00 10,620.73 (999.73) - 10.39% 9,621.00 0% E 100- 42100 -200 Office Supplies (GENERAL) 4,299.97 5,000.00 3,937.85 1,062.15 21.24% 5,000.00 0% E 100 - 42100 -201 Postage /Shipping 647.45 500.00 104.37 395.63 79.13% 250.00 -50% E 100 - 42100 -208 Training and Instruction 12,125.45 10,000.00 11,010.16 (1,010.16) - 10.10% 12,000.00 20% E 100 - 42100 -209 Police Reserves 3,706.56 3,500.00 3,069.83 430.17 12.29% 3,500.00 0% E 100 -42100 -210 Operating Supplies (GENERAL) 2,949.75 3,500.00 4,035.86 (535.86) - 15.31% 4,000.00 14% E 100 - 42100 -212 Motor Fuels 40,336.26 34,000.00 36,683.70 (2,683.70) - 7.89% 40,000.00 18% E 100 -42100 -220 Repair /Maint Supply (GENERAL) 8,961.58 8,000.00 13,355.88 (5,355.88) - 66.95% 12,500.00 56% E 100 - 42100 -223 Building Repair Supplies 2,404.76 3,000.00 2,782.57 217.43 7.25% 3,000.00 0% E 100 - 42100 -300 Professional Srvs (GENERAL) 586.25 500.00 40.00 460.00 92.00% 500.00 0% E 100 - 42100 -301 Prisoner 4,965.84 8,000.00 4,953.25 3,046.75 38.08% 6,000.00 -25% E 100 -42100 -304 Legal Fees 34,238.36 30,000.00 23,882.43 6,117.57 20.39% 27,000.00 -10% E 100 - 42100 -321 Telephone 5,917.07 7,200.00 6,827.42 372.58 5.17% 7,200.00 0% E 100 -42100 -323 Radio Units 12,160.98 15,300.00 10,935.97 4,364.03 28.52% 15,300.00 0% E 100 - 42100 -364 Worker's Comp Insurance 25,287.19 29,065.00 7,455.55 21,609.45 74.35% 7,500.00 -74% Policy adjusted to payment by calendar year E 100 -42100 -380 Utility & Services (GENERAL) 3,999.30 4,000.00 2,140.77 1,859.23 46.48% 2,500.00 -38% E 100 - 42100 -417 Uniforms 6,708.76 8,460.00 7,661.67 798.33 9.44% 8,460.00 0% E 100- 42100 -433 Dues and Memberships 790.00 1,000.00 870.00 130.00 13.00% 1,000.00 0% $ 837,217.20 $ 867,590.00 $ 753,452.27 0.00% 837,775.00 Part Time Officers E 100 - 42101 -100 Wages and Salaries (GENERAL) 65,046.50 76,325.00 66,814.49 9,510.51 12.46% 76,325.00 0% E 100 -42101 -111 Overtime Events /Grants 3,548.00 - 6,353.46 (6,353.46) 0.00% 5,000.00 100% Contractural events /Safe and Sober events. Budgeted 42100 -11' E 100 - 42101 -121 PERA 1,955.24 2,500.00 1,773.76 726.24 29.05% 2,500.00 0% E 100 -42101 -122 FICA 1,957.81 4,732.00 3,772.74 959.26 20.27% 4,732.00 0% E 100- 42101 -126 Medicare 981.50 1,107.00 1,060.93 46.07 4.16% 1,107.00 0% E 100 - 42101 -140 Unemployment Comp (GENERAL) 5,141.46 - - - 0.00% 0% $ 78,630.51 $ 84,664.00 $ 79,775.38 0.00% 89,664.00 Police Admin E 100 - 42102 -100 Wages and Salaries (GENERAL) 37,638.83 40,248.00 35,655.14 4,592.86 11.41% 40,248.00 0% E 100 -42102 -110 Overtime 0.00 500.00 14.51 485.49 97.10% 500.00 0% E 100 - 42102 -121 PERA 2,738.44 2,954.00 2,585.56 368.44 12.47% 2,954.00 0% E 100 -42102 -122 FICA 2,616.94 2,526.00 2,400.12 125.88 4.98% 2,526.00 0% E 100 - 42102 -126 Medicare 608.28 591.00 561.35 29.65 5.02% 591.00 0% E 100 - 42102 -130 Employer Paid FSA 350.00 350.00 350.00 - 0.00% 350.00 0% E 100 - 42102 -131 Employer Paid Health 1,323.58 1,300.00 1,386.80 (86.80) - 6.68% 1,300.00 0% E 100 -42102 -132 Medical Cafeteria Plan 5,125.12 5,200.00 3,838.80 1,361.20 26.18% 5,200.00 0% $ 50,401.19 $ 53,669.00 $ 46,792.28 0.00% 53,669.00 Fire E 100 - 42200 -300 Professional Srvs (GENERAL) 247,089.56 250,000.00 242,082.72 7,917.28 3.17% 250,000.00 0% E 100 -42200 -550 Motor Vehicles 11,257.57 - - - 0.00% - 0% E 100 - 42200 -580 Other Equipment 676.00 1,000.00 - 1,000.00 100.00% 1,000.00 0% $ 259,023.13 $ 251,000.00 $ 242,082.72 0.00% 251,000.00 Building Inspection E 100 -42400 -300 Professional Srvs (GENERAL) 48,461.47 30,000.00 9,421.02 20,578.98 68.60% 12,000.00 -60% E 100 - 42400 -437 Surcharges 2,995.40 2,500.00 1,234.55 1,265.45 50.62% 2,500.00 0% $ 51,456.87 $ 32,500.00 $ 10,655.57 0.00% 14,500.00 Public Works 5 of 7 CITY OF CORCORAN 2012 PERFORMANCE REPORT - GENERAL FUND AS OF DECEMBER 18, 2012 10a. Account Description 2011 Actual 2012 Budget 2012 Actual Amount Remaining % of Budget Year End Forecast Budget Difference Comments E 100 -43100 -100 Wages and Salaries (GENERAL) 285,063.83 280,363.00 243,424.65 36,938.35 13.18% 280,063.00 0% E 100 - 43100 -110 Overtime 19,345.16 19,000.00 12,877.19 6,122.81 32.23% 19,000.00 0% E 100 -43100 -121 PERA 20,925.65 21,704.00 18,577.88 3,126.12 14.40% 21,704.00 0% E 100 - 43100 -122 FICA 16,238.99 18,561.00 14,866.33 3,694.67 19.91% 18,561.00 0% E 100 -43100 -126 Medicare 3,772.10 4,341.00 3,476.74 864.26 19.91% 4,341.00 0% E 100 - 43100 -130 Employer Paid FSA 984.00 1,750.00 700.00 1,050.00 60.00% 1,750.00 0% E 100- 43100 -131 Employer Paid Health 38,729.45 63,355.00 37,991.32 25,363.68 40.03% 63,355.00 0% E 100 - 43100 -132 Medical Cafeteria Plan 6,407.96 - 7,536.59 (7,536.59) 0.00% 0% E 100 -43100 -133 Employer Paid H S A 11,723.76 - 9,560.12 (9,560.12) 0.00% 0% E 100 - 43100 -140 Unemployment Comp (GENERAL) 0.00 - - - 0.00% 0% E 100 -43100 -208 Training and Instruction 1,862.85 2,500.00 3,739.00 (1,239.00) - 49.56% 4,000.00 60% Unbudgeted Supervisor training E 100 - 43100 -210 Operating Supplies (GENERAL) 15,583.09 20,000.00 17,828.39 2,171.61 10.86% 20,000.00 0% E 100 -43100 -212 Motor Fuels 39,943.23 32,000.00 33,007.99 (1,007.99) - 3.15% 32,000.00 0% E 100 - 43100 -220 Repair /Maint Supply (GENERAL) 86,507.36 20,000.00 17,917.18 2,082.82 10.41% 20,000.00 0% E 100 - 43100 -222 Seal Coating 50,087.50 50,000.00 40,285.50 9,714.50 19.43% 40,286.00 -19% E 100 - 43100 -223 Building Repair Supplies 7,751.79 6,500.00 250.00 6,250.00 96.15% 2,000.00 -69% E 100 -43100 -225 Landscape /Ditch Materials 11,922.98 10,000.00 7,041.12 2,958.88 29.59% 6,262.00 -37 %0 E 100 - 43100 -226 Sign Repair Materials 5,502.06 6,000.00 4,149.14 1,850.86 30.85% 558.00 -91% E 100 -43100 -227 Crack Filling 15,337.65 16,000.00 12,564.17 3,435.83 21.47% 12,565.00 -21% E 100 - 43100 -228 Dust Control 98,033.30 90,000.00 94,270.55 (4,270.55) - 4.75% 94,270.00 5% E 100 -43100 -229 Culverts 10,120.41 7,000.00 11,132.49 (4,132.49) - 59.04% 11,133.00 59% E 100 - 43100 -232 Gravel 95,049.10 130,000.00 117,765.32 12,234.68 9.41% 117,765.00 -9% Cut back to offset extra asphalt costs E 100- 43100 -233 Asphalt Maint/Patching 123,718.78 130,000.00 143,633.95 (13,633.95) - 10.49% 141,009.00 8% Unexpected repairs E 100 - 43100 -300 Professional Srvs (GENERAL) 2,100.00 2,100.00 2,100.00 - 0.00% 2,100.00 0% Public Works Facility 6,115.62 (6,115.62) 0.00% 15,000.00 100% Ebert Construction E 100 - 43100 -321 Telephone 4,386.46 3,600.00 4,617.36 (1,017.36) - 28.26% 5,000.00 39% E 100 -43100 -364 Worker's Comp Insurance 13,419.49 15,076.00 20,996.21 (5,920.21) - 39.27% 21,000.00 39% E 100 - 43100 -380 Utility & Services (GENERAL) 8,884.06 9,000.00 7,726.11 1,273.89 14.15% 9,000.00 0% E 100 -43100 -381 Street/Signal Lights 2,624.34 3,000.00 2,142.23 857.77 28.59% 3,000.00 0% E 100 - 43100 -417 Uniforms 6,920.17 7,000.00 5,699.56 1,300.44 18.58% 7,000.00 0% $ 1,002,945.52 $ 968,850.00 $ 901,992.71 0.00% 972,722.00 0% Ice & Snow Removal E 100 -43125 -210 Operating Supplies (GENERAL) $ 21,411.77 $ 29,000.00 $ 21,154.52 $ 7,845.48 27.05% 29,000.00 0.00% Engineeering * E 100 -43170 -300 Professional Srvs (GENERAL) 68,387.87 36,000.00 38,774.25 (2,774.25) - 7.71% 40,000.00 11% Public Works Facility 0.00 39,957.28 (39,957.28) 0.00% 40,000.00 100% PW Facility $ 68,387.87 $ 36,000.00 $ 78,731.53 0.00% 80,000.00 Recycling E 100 - 43232 -210 Operating Supplies (GENERAL) 1,839.40 1,000.00 750.00 250.00 25.00% 1,000.00 0% E 100 -43232 -300 Professional Srvs (GENERAL) 71,176.18 63,345.00 59,429.69 3,915.31 6.18% 59,430.00 -6% $ 73,015.58 $ 64,345.00 $ 60,179.69 0.00% 60,430.00 Parks E 100 - 45200 -100 Wages and Salaries (GENERAL) 14,480.39 28,128.00 16,815.88 11,312.12 40.22% 28,128.00 0% E 100 -45200 -110 Overtime 0.00 - 477.00 (477.00) 0.00% 477.00 100% E 100 - 45200 -122 FICA 843.12 1,744.00 1,072.15 671.85 38.52% 1,744.00 0% E 100 - 45200 -126 Medicare 196.65 408.00 250.74 157.26 38.54% 408.00 0% E 100 - 45200 -210 Operating Supplies (GENERAL) 6,491.95 8,000.00 8,554.98 (554.98) - 6.94% 8,000.00 0% E 100 -45200 -220 Repair /Maint Supply (GENERAL) 329.73 1,100.00 751.97 348.03 31.64% 1,100.00 0% E 100 - 45200 -221 Maintenance Projects 10,351.90 15,000.00 13,592.11 1,407.89 9.39% 15,000.00 0% E 100 -45200 -321 Telephone 749.79 700.00 559.62 140.38 20.05% 700.00 0% E 100 - 45200 -364 Worker's Comp Insurance 3,798.84 4,493.00 (1,815.18) 6,308.18 140.40% (1,816.00) -140% 6 of 7 CITY OF CORCORAN 2012 PERFORMANCE REPORT - GENERAL FUND AS OF DECEMBER 18, 2012 10a. Account Description 2011 Actual 2012 Budget 2012 Actual Amount Remaining % of Budget Year End Forecast Budget Difference Comments E 100 -45200 -380 Utility & Services (GENERAL) 4,436.87 7,100.00 4,391.26 2,708.74 38.15% 7,100.00 0% E 100 - 45200 -530 Improvements Other Than Bldgs 35,822.80 35,823.00 36,221.20 (398.20) -1.11% 35,823.00 0% $ 77,502.04 $ 102,496.00 $ 80,871.73 $ 21,624.27 21.10% 96,664.00 Transfers to /from Other Funds E 100 -49360 -720 Operating Transfers - - - - 0.00% $ - $ - $ - $ - 0.00% - Total Revenue $ 3,172,834.06 $ 3,152,256.00 $ 3,056,489.35 $ 95,766.95 3.14% $ 3,098,122.46 Total Expense $ 3,126,931.96 $ 3,112,256.00 $ 3,041,169.55 0.00% $ 3,315,939.52 Total Revenue - Total Expense $ 45,902.10 $ 40,000.00 $ 15,319.80 $ 95,766.95 31.40% $ (217,817.06) Public Works Facility $ 265,599.00 1 $ 283,397.00 2012 YEAR END FORECAST $ 65,579.94 7 of 7 MEMORANDUM • • • • L A N D F O R M From Site to Finish • • • • 105 South Fifth Street, Tel: 612 - 252 -9070 Suite 513 Fax: 612 - 252 -9077 Minneapolis, MN 55401 www.landform.net DATE December 13, 2012 TO Dan Donahue CC City Council, Planning Commission FROM Kendra Lindahl, City Planner RE Active Corcoran Planning Applications The following is a summary of project status for current, active projects: 1. Armbruster Topography and Wetland Waiver (city file no. 09 -011). An application has been received for a waiver from the topography and wetland requirements and was reviewed by the City Council on November 23, 2009. The City Council expressed concerns about the concept and directed the applicant to revise the concept plan. The applicant submitted a letter extending the review period until January 1, 2013. Staff has contacted the application to provide them with the option of either completing the application or withdrawing the application and closing out the file. We expect to have an update yet this month. 2. Schmid's Hidden Valley 2 "d Addition Topography /Wetland Waiver, Preliminary Plat and Final Plat at 21820 Oakdale Drive (PID 04- 119 -23 -34 -0007, 04- 119 -23 -42 -0002 and 04- 119 -23 -42 -0003) (City File No. 12 -016). The application for topography and wetland delineation waiver was approved at the September 27th Council meeting. The plat applications are incomplete. 3. Corcoran Public Works Building Preliminary and Final Plat and Ordinance Amendment (City File 12 -010). The City application for a preliminary and final plat to create a new lot for the public works facility and an outlot for the remaining land that will be retained by the Roehlke's and a rezoning to Public /Institutional (P -I) to accommodate this use was approved by the City Council on September 27th. The city closed on the property on October 15th and work is continuing on the site plan design. 4. Zoning Ordinance Amendment to Section 1070.020 regarding Conditional Use Permit Amendments (City file no. 12 -017). On October 11th, the City Council directed staff to prepare a zoning ordinance amendment to allow conditional use permit amendments to be processed administratively rather than through the public hearing process as currently required. This item was scheduled for a public hearing at the Planning Commission on December 6th. No action was taken because there was no quorum. We rescheduled this item for the February 7th Planning Commission meeting and February 28th City Council meeting. Also, there are a number of projects that have been approved, but are still not filed and closed out: 1. Ess Addition (city files 05 -017, 08 -003 and 12 -024). The City Council granted an after - the -fact extension for this final plat at their November 29, 2012 meeting. The applicant is now working to file the required documents to close out this file. 2. Corcoran Business Park (city file 06 -005). The City Council granted a one year extension to the final plat approval, which expired on April 12, 2011. Staff has spoken to the applicant and is still working to close out this project. 3. Northern Natural Gas Administrative Permit (city file 09 -009). An administrative permit for a meter station was approved and is under construction. The city will retain the escrow account until the Landform', SensiblyOreerl® and Site to Finish® are registered service marks of Landform Professional Services, LLC. 1 project is completed to ensure that the project is completed according to the plans. The majority of the improvements and conditions of approval have been met. However, the landscaping has not yet been installed. Northern Natural Gas indicates that there are still connections that need to be made on site and landscaping cannot be installed until completed. City staff was notified that the landscaping was installed on site and conducted an inspection June 3, 2011. The landscaping and all other improvements were installed per City requirements. Staff will begin the project closeout process after the landscape guarantee period expires in 2013. 4. Satellite Industries Site Plan Amendment, Conditional Use Permit Amendment, Lot Consolidation and Easement Vacation (city file 10 -007). On September 23rd the City Council approved Resolutions 2010 -37, 2010 -38 and 2010 -39 approving the request with a number of conditions. The applicant has addressed those conditions and has submitted a building permit application and has begun site work. Staff inspected the site on October 12th and found that the major site improvements had been made, but there are several items that still have to be addressed. We have discussed these items with the landowner. The city has a financial guarantee in place to ensure completion. 5. Park Place Storage After - the -Fact Extension of Approvals (city file no. 10 -008). On September 23, 2010, the City Council approved a site plan and conditional use permit amendment for Park Place Storage to construct the 18th and final mini - storage building on that site. The approvals expired on September 23, 2011. The applicant contacted the City and requested a one year extension until September 23, 2012. The conditions have been met and a building permit was issued in September. 6. Rocks N Blocks Site Plan Amendment and Conditional Use Permit (city file no. 10 -012). An application was received for a Conditional Use Permit and Site Plan Amendment to continue operation of a business with outside storage at 20010 75th Avenue North. The application was approved by the City Council on June 23rd. This was approved as a way to correct a code enforcement issue. No work has been done on site to correct the code violations. The applicant has not yet complied with the conditions of approval and has asked for a 3 month extension. The approvals expired on September 23, 2012. The applicant is working to complete the site improvements. 7. Custom Filtration Inc. Preliminary and Final Plat (city file no. 11 -008). The city received an application to combine the existing Custom Filtration lot with the outlot to the west. The request was approved by the City Council on December 19th. The applicant has submitted proof of filing and file is being closed out. 8. Hope Ministries Conditional Use Permit for Cemetery and Vacation of Drainage & Utility Easement at 19951 Oswald Farm Road (city file 12 -002). Hope Ministries has submitted a request for a conditional use permit to allow a cemetery west of the existing church. The application was approved by the City Council on March 22nd and site work had begun. 9. Daryl & Louredette Patnode Request for Agricultural Preserve Designation and Expiration for 23301 County Road 50 (PID 30- 119 -23 -11 -0001) (city file no. 12 -012). An application for Agricultural Preserve was submitted and approved by the Council on September 27th 10. Feasibility Study for Lennar (City File 12 -025). The applicant requested that the City conduct an infrastructure feasibility study regarding property west of CR 101 and north of Hackamore. This is part of the property that was previously proposed as the "Hedgestone" development. Upon receipt of an escrow deposit from the developer, the city will begin work on the study and we expect to present that early next year. 11. Administrative Permit for Special Home Occupation for Jacob Shoulak at 20475 CR 10 (23 -119- 23 -23 -0007) (City File 12 -026). This application is to allow an in -home recording studio. The application is currently incomplete but when a complete application is received, it will be processed administratively. MEMORANDUM 2 STAFF REPORT / Code Enforcement Agenda Item 10 c Council Meeting: December 20, 2012 Prepared By: Mike Pritchard Topic: CODE ENFORCEMENT REPORT November 2012 Action Required: Information Only Complaints and Concerns Permits and Zoning Complaints Concerns Total Nuisiance Junk /Junk Vehicles Grass & Weed Control Animal Violations Home Occupations Signs Referred to Public Works, Metro West, or City Engineer Misc. Compaints Concerns Cases Referred to City Attorney Building Permits - Zoning review Building Permits Grading or Driveway Permits Misc. Permits Overweight /Ag Vehicle Permits 10 4 0 1 1 6 6 6 0 3 19 2 1 0 Code Enforcement Issues /Updates: Complaint 12 -031: Hazardous Building at 20xxx County Road 10 No New Updates: The owners previously stated that they cannot afford to raze and remove the building. The property owners are working with the City Attorney to find a solution. (t) OERTEL ARCHITECTS 1795 SAINT CLAIR AVENUE, SAINT PAUL, MN 55105 TEL: 651 /696 -5186 INVOICE December 3, 2012 City of Corcoran Attn: Mr. Dan Donovan, city administrator 8200 County road 116 Corcoran, MN 55340 PROFESSIONAL SERVICES RE: Corcoran Public Works Building, invoice #1 from October 2012 through December 3, 2012 Fee Summary: Contract amt. % SD: $ 14,000.00 100% DD: $ 28,000.00 0% CD $ 55,000.00 0% Bidding /neg.: $ 20,000.00 0% CA: $ 21,000.00 0% Totals: $138,000.00 10% Previous amt. $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 8,300.00 Amt. this period $ 14,000.00 °,«r $ 0.00 $ 0.00 tzlilk, 28,000.00 $ 0.00 $ 55,000.00 $ 0.00 $ 20,000.00 $ 0.00 $ 21,000.00 $ 14,000.00 $124,000.00 FAX: 651/696-511:S:' Amt. Remain. Note: 1. Services included meetings, telecoms, review of plans, preparation of elevations, coordination with CM and in -house reviews with engineers. 2. Expenses are included with the fees above. 3. Per the agreement, a limit of 90% of the total fee will be invoiced and paid until the project is complete, at which point the balance of the fee will be invoiced and paid. Total amount due: OERTEL ARCHITECTS $ 14,000.00 E . '^ RtV15inn 1 hereby terbfy bet {i.b Plpn was Plowed by e a Des'' ea 1(Jg S p ���ow+v p.maan and, clef i am a duly Licensed Pruieavionol Engmer under the Iowa of the Stole of unneaata Drown RJO DWb ' . Engineering. Planning • Surveying /mwl0 Mammon, SNd) 1 C� (50 D pyy A0aa Norm ■r Mama 763,405-6070 ii I(pCeeeefmYRen hr NJ/476-04F AnwW;Inu WETLAND MITIGATION CORCORAN, MINNESOTA RYAN COMPANIES, U.S. GRADING & EROSION CONTROL PLAN Dote 07/06/D5 n ��� Nae. Checked R+D M_E D t ueenae W APProwe SLC 2c. Corcoran Parks and Trails Commission Tuesday, March 16, 2011 7:00 PM Present: Trish Krueger, Tom Anderson, Kevin Dale, Chad Robran, Lindsay Jacobs, Robert Vassello, Val Nybo, Rachael Tessmer Absent: Joan Park, Michelle Hansmann, Others: Council Liaison Roz Milbrandt, Council member Tom Cossette, City Administrator Dan Donahue, TDKA Consultant Sherri Busse 1. Convene Chair Krueger called the meeting to order at 7:00 PM in the Corcoran Community Center 2. Pledge of Allegiance 3. Approvals: a. Agenda. i. Move Ms. Busse to item 6a from 6d. ii. Add item 7c., voting for officers iii. Motion: Nybo /Anderson to approve agenda as amended. All voted Aye (7:0). b. Minutes of 11.16.10 Commission Meeting: i. Draft minutes indicate Commissioner Park both absent and present ii. Appears that the actual number of commissioners voting and the draft minutes indicating that number are inconsistent iii. Chair requested that these minutes be brought back to the April 26, 2011 for approval after the questions noted above are answered. c. Minutes of 02.15.11 Commission Meeting: i. Motion: Anderson/Nybo to approve as presented. All voted aye (7:0) 4. Open Forum. None 5. Presentations. Commissioner Anderson spoke about the Tree Give -A -Way program which is jointly sponsored by the Commission and the Corcoran Jaycees. The program this year has been announced in the Spring City Newsletter. 16 residents had already called about reserving trees. The commissioners will also be setting up to distribute trees during the Spring Cleanup Day on Saturday, May 7th 6. Unfinished Business a. TDKA Consultant Sherri Busse. Ms. Buss began a discussion on what is in place and what is included in the Scope of Work. She needs to: Parks & Trails Minutes 03.16.2011 i. Look at changes to the 2030 Comp Plan from the 2020 Comp Plan ii. Review what is currently in place as to planning and ordinances iii. Review the electronic spreadsheet developed by Bonestroo Consulting and reviewed by the Commission in 2010 (she asked that a copy be sent to her) iv. Ask the question about the possibility of developing two different Park dedication formulas based on whether properties are inside or outside of the MUSA line (Municipal Urban Service Area) which delineates the availability of sanitary sewer. v. Ms. Buss reviewed for the Commission the state laws regarding Park Dedication and the Corcoran Ordinance putting this state law into action. She also reviewed court cases impacting city ordinances and local practices of cities regarding dedication requirements. Cities have to look at actual cost of park development and base park dedication requirements to developers on these actual costs. Also, can only charge developers for the development of new parks, not existing park maintenance costs. vi. Commission should begin by having an idea on: 1. Will the parks identified in the 2030 Plan will be developed? 2. If parks will most likely no be developed during the 2010- 2030 span, they and the costs should be pulled out 3. Actual land values vii. For the next meeting, Ms. Buss will: 1. Review the current formulas and costs 2. Get values of recent properties sold 3. Use densities from the 2030 Comp Plan 4. Differentiate land values of properties inside and outside the MUSA line 5. Look at the sliding fee schedule possibility 6. Review what other communities are doing and practicing viii. The matter of developing park standards for signage and other physical amenities (trails, rest room facilities) will also be discussed at the next meeting. b. 2010 Report to the Council. The commission reviewed the proposed report. All deemed the slides in the agenda packet as good. Commissioner Robran will present to the council at the March 24, 2011 council meeting c. Review of Joint Council /Commissions Meeting of March 3, 2011. No comments other than all agreed that the joint meeting was beneficial and 2 Parks & Trails Minutes 03.16.2011 that this should be an annual event. The commissioners expressed gratitude for the support of the city council over the past year. d. Meeting between Commission Chairs and the Mayor. The chair will work with the City Administrator and the mayor on setting up a meeting in the near future for the chairs of the two commissions to meet with the mayor on policy setting ideas for the future. e. Ryan/Streeter Turnback Proposal.. Commissioners discussed the proposal for the property to be given to the city. The Commission is interested but will hold off discussing until the next meeting and after the council has had an opportunity to review. 7. New Business a. 2011 Tennis Court Use Agreement. The Commission reviewed the proposed agreement. Motion: Robran/Tessmer to approve the agreement as presented. All voted aye (7:0) b. Review of Meeting with Commission members and Rockford School Superintendent. Robran and Dale reviewed the meeting with the Rockford School District Superintendent held on February 24, 2011. In that meeting, the superintendent reviewed the costs being borne by the district for use of sports facilities for which the District receives no benefit. He calculated that approximately $42,500 was spent by the district and that he needed to find a way for the users of the facilities to pay for the actual use. Donahue informed the Commission that the mayor was planning to meet with the superintendent in the near future and review these costs and the request for cost coverage. c. 2011 Commission Officers. i. Motion by Anderson/Tessmer to elect Trish Krueger as Chair of the P & T Commission for 2011. All voted aye (7:0). ii. Motion by Vassallo/Nybo to elect Robran as Vice -Chair of the P & T Commission for 2011. All voted aye (7:0). 8. Subcommittee & Miscellaneous Reports a. City Council Liaison. Council member Milbrandt discussed the Sewer and Water proposed project and the Public Works Facility project now before the council. She also discussed the joint commission/council meeting and how positive that was received. b. Soccer Association. Little was discussed. Robran and PW Superintendent Meister will follow up and talk with the principals of the Association about what the Commission can do to further assist them to upgrade facilities. c. Athletic Association. Dale updated the commission on activities. He said that as of that date: i. 326 kids signed up for league baseball 3 Parks & Trails Minutes 03.16.2011 ii. There is 8 T -ball teams iii. 8 Near ball teams iv. 6 Traveling team v. 1 girls traveling team vi. 1 girls in -house team vii. 1 Machine pitch boys team d. Park Improvements. No report. e. Park Dedication Fund 9. Other Business. None 10. Announcements. None 11.Adjourn. Motion by Anderson/Robran to adjourn. All voted aye (7:0) at 9:46 pm. Respectfully Submitted, Daniel J. Donahue City Administrator 4 Corcoran Parks and Trails Commission Tuesday, April 26, 2011 7:00 PM Present: Trish Krueger, Tom Anderson, Kevin Dale, Chad Robran, Student Lindsay Jacobs, Robert Vassello, Val Nybo, Student Michelle Hansmann, Student Charles Jacobs Absent: Rachael Tessmer, Others: Council Liaison Ken Guenthner, Council member Rich Asleson, City Administrator Dan Donahue, TDKA Consultant Sherri Busse 1. Convene Chair Krueger called the meeting to order at 7:00 PM in the Corcoran Community Center 2. Approvals: a. Agenda. i. Add Tree Give a Way Report to 8 Other Business. ii. Add Athletic Association to 9 Announcements iii. Motion: Nybo /Anderson to approve agenda as amended. All voted Aye (6:0). b. Minutes of 11.16.10 Commission Meeting: i. Motion: Anderson/Dale to approve minutes as presented. All voted aye (6:0). c. Minutes of 03.16.11 Commission Meeting: i. Change incorrect day of the week in the heading of the minutes from Tuesday to Wednesday ii. Change Student Commissioner Lindsey Jacobs from present to absent iii. Motion: Vassello/Nybo to approve with changes. All voted aye (6:0) 3. Open Forum. None 4. Presentations. Randy Baudler of the Northwest Trails Snowmobile Club. Gave an overview of the club and updated Commission of their activities in the city. 5. Unfinished Business a. Ryan/Streeter Property Turnback Proposal. Donahue updated the Commission on the proposal and reviewed the letter from the city engineer that had been received by the city council at their meeting of April 14, 2011 on the matter. Donahue related that the council expressed interest in pursuing the proposal but the issue of long term maintenance and who is Parks & Trails Minutes 04.26.2011 responsible has yet to be worked out. Also, the engineer recommended that Ryan/Street put up a $5,000 escrow prior to the city moving forward on further considerations. The escrow is still being considered by Ryan /Streeter. The Commission again stated that they remain interested in pursuing this proposal for possible future parks and trails purposes. b. TDKA Consultant Sherri Busse. i. Ms. Buss began a long discussion that outlined her memo of April 18, 2011 to the Commission. A lot of discussion centered on the fact that the 2030 Comprehensive Plan greatly expanded (more than doubled) the proposed parks and trails in the city with a cost of $33 million. However, the expected area and intensity of future development had not changed significantly from the 2020 Comprehensive Plan. There now existed a disconnect of approximately $20 million between cost and ability to fund such a plan. Further, the memo outlined options for a fee structure and concluded that the fees charged land owners and developers in Corcoran would have to increase three fold above what neighboring cities charge for park dedication. To do this is impossible and could not be supported in state law according to Ms. Busse. ii. The Commissioners after discussion asked Ms. Busse to: 1. Develop scenarios to meet our development goals in the 2030 Comp Plan 2. Articulate what are the issues before the Commission and City of Corcoran 3. Write a memo that explores the issues, costs, value of Parks development, options for Park Development Fees, and give rationale for recommendations. iii. There was discussion on when the information could be developed by Ms. Busse. She stated that the current Scope of Work and the contract called for one more meeting. She can have the information put together for the June meeting. However, she may not be able to attend the meeting if the regular schedule was followed of the third Tuesday of the month. She said she would see what she could do to have her schedule changed in order to attend the Corcoran P & T meeting on June 21St 6. New Business a. Fee schedule. Donahue went through the proposed city fee schedule and pointed out the parks related areas of the schedule that the Commission should make recommendations to the city Council. After review and discussion the Commission agreed to the plan as presented 2 Parks & Trails Minutes 04.26.2011 b. Motion: Anderson/Robran to recommend to the City Council the approval of the City Fee Schedule as presented. All voted aye. (6:0) 7. Committee Reports a. City Council Liaison Mayor Ken Guenthner. He updated the Commission on the major activities of the City Council which were: i. The Public Works Facility development. He discussed the current feasibility study on the city owned property immediately south of city hall; and the two additional proposals (property west of the city park along Co. Rd. 50 and the property west of Cain road and south of Co. Rd. 30). ii. Sewer and Water project. He talked about activities to date and the beginning discussion by the council at their meeting on April 28, 2011 iii. 2030 Comprehensive Plan and the efforts to finalize the editing of the document that was accepted by the Met Council at the end of 2009. The council was finishing their review and the document would be soon assembled for the council's final approval in the near future. b. Donahue presented information to the Commission on a request city staff had received about amending the current policy on use of alcohol in the Community Center. The request was to amend by allowing the lessee to serve (not sell) beer and wine without hiring a caterer (as is required in the current policy). Donahue said that the city staff after checking with the MN League of Cities and our insurance broker recommends that this request for the amendment seems reasonable as long as all other provisions of the policy are followed. Donahue said that there was no hurry on the matter but that the person making the request for a change might be coming to an upcoming city council meeting to press her case. The Chair asked that this be put on the next agenda. c. Signage. No Report d. Park Dedication Fund Report. Not discussed and will be reviewed again at the next meeting e. Park Dedication Fund Report-Draft. Not discussed and will be reviewed again at next meeting 8. Other Business a. Agenda schedule. No discussion b. Tree Give Away. Anderson reported to the Commission the efforts he and other volunteers undertook to distribute the trees that were purchased with the Jaycees donation. Because the trees came in earlier than planned this year, they had to be distributed well before the planned give a way on May 3 Parks & Trails Minutes 04.26.2011 7th at the Annual Clean Up Day. He noted that among the volunteers were student Commissions Lindsey Jacobs and Michelle Hansmann 9. Announcements. Commissioner Dale had left the meeting at this point. He had asked the Chair to announce that he had resigned his position as President of the Corcoran Athletic Association effective May 10, 2011. 10.Adjourn. Motion by Robran/Anderson to adjourn. All voted aye (5:0) at 9:52 pm. Respectfully Submitted, Daniel J. Donahue City Administrator 4 1 CITY OF CORCORAN 2013 DRAFT BUDGET REV 8A 12/13/12 DRAFT 11d. 2 2013 3 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2009 ACTUAL 2010 ACUTAL 2011 ACTUAL 2012 BUDGET 2013 BUDGET BUDGET DIFFERENCE 2012/2013 PASS THROUGH PAGE # 4 CITY HALL DEPARTMENTS COMMENTS 5 City Council 6 41100 -100 Wages & Salaries 6,600 6,600 6,600 6,600 6,600 $ - 7 41100 -122 FICA / SS 409 409 409 409 409 $ - 8 41100 -126 Medicare 96 96 96 96 96 $ - 9 41100 -210 Operating Expense 10 - 285 100 100 $ - 10 41100 -364 Workers' Compensation 30 52 55 55 $ - 11 Total City Council 7,144 7,157 7,390 7,260 7,260 $ - 12 13 News Letter/Website 14 41130 -351 News letter, Misc literature 3,134 4,067 3,714 4,000 4,000 $ - 16 41130 -354 Website 636 636 700 700 700 $ - 17 Total Newsletter & Web 3,770 4,703 4,414 4,700 4,700 $ - 18 19 Elections 20 41410 -210 Operating Supplies 1,366 6,507 1,122 9,000 5,000 $ (4,000) 21 Total Elections 1,366 6,507 1,122 9,000 5,000 $ (4,000) 22 23 Auditor 24 41540 -300 Professional Services 84,555 29,044 16,612 17,000 17,700 $ 700 25 Financial Services 5,958 6,000 4,000 $ (2,000) 26 Abdo, Eick & Meyers $17,250 27 KDV, Ltd $3,686 28 Total Auditor 84,555 29,044 22,570 23,000 21,700 $ (1,300) 29 30 11 II Assessor i 31 41550 -210 Operating Supplies 427 1,331 760 500 500 $ - 32 41550 -300 Professional Services 48,699 49,284 49,284 49,284 49,284 $ - 33 Total Assessor 49,125 50,615 50,044 49,784 49,784 $ - 34 35 - Attorney 36 41600 -300 Professional Services 24,425 69,753 32,972 35,000 30,000 $ (5,000) 37 Total City Attorney 24,425 69,753 32,972 35,000 30,000 $ (5,000) 38 39 City Charter _ 40 41000 -210 Operating Supplies - 9 235 - - $ - 41 41000 -300 Professional Services - 1,049 - - $ - 42 Total City Charter - 1,058 235 - - $ - 43 44 Other General Government 49 41900 -300 Professional Srvs 2,400 - - - - $ - 50 41900 -321 Telephone - - - - $ - 51 41900 -360 Insurance 40,253 40,640 42,717 45,000 45,000 $ - 2013 premium amount pending 52 41900 -430 Misc Banking Charges 59 - - $ - 53 41900 -433 Dues & Memberships 24,987 23,274 22,207 24,000 24,000 $ - Elm Creek Watershed, Home Free, NWHSC, League of MN Cities, AMM, Mediation 54 41900 -810 Refunds /Reimbursements 2,784 - - $ - 55 General Fund Reserve 40,000 - $ (40,000) General Fund Reserve 56 Total Other Government 70,483 63,914 64,924 109,000 69,000 $ (40,000) 57 58 i_ Planning & Zoning 59 41910 -300 Professional Services 21,212 72,551 60,590 32,000 32,000 $ - 61 Total Planning & Zoning 21,212 72,551 60,590 32,000 32,000 $ - 62 63 City Hall Operating Expenses w _ 64 41941 -200 Office Supplies 1,345 2,111 2,563 3,000 3,000 $ - 65 41941 -201 Postage /Shipping 2,138 2,551 2,025 2,500 2,500 $ - 66 41941 -207 Computer / Copier Supplies 1,781 2,266 5,073 3,000 3,000 $ - 67 41941 -210 Operating Supplies 12,544 15,160 14,208 9,500 9,500 $ - Cintas, Zep, Adams, Erkens Water 68 41941 -300 Professional Services 5,505 7,250 10,832 7,000 7,000 $ - Admin fees (Paychex, Acclaims, US Bank, HRA) 69 41941 -321 Telephone 3,750 3,085 3,065 3,000 3,000 $ - 70 41941 -352 Gen. Notices Public Hearing information 2,970 3,651 1,632 2,000 2,000 $ - Crow River / Sun News 71 41941 -364 Workers Comp Insur. (Misc. Vol. Commissioners Staff) 42 - 1 438 438 $ - 72 41941 -380 Utilities / Outside Services 14,744 17,848 14,904 14,500 14,500 $ - Center Point, Randys, Wright Henn Elec, Wright Henn Security 73 41941 -400 Repairs /Maintenance Bldg. 9,957 2,884 7,060 4,000 4,000 $ - 74 41941 -520 Buildings & Structures - - 4,000 $ 4,000 Facility 75 41941 -810 Refunds /Reimbursements 9 - - $ - 76 Total City Hall Operating 54,784 56,806 61,362 48,938 52,938 $ 4,000 77 78 IT Technology 80 41951 -207 Computer / Supplies 7,260 5,285 6,295 10,000 7,500 $ (2,500) Annual license renewal 81 41951 -210 Operating Supplies 4,500 $ 4,500 Hardware /Software 82 41951 -300 Professional Supplies 6,000 $ 6,000 Managed services 83 Facility Assets 7,000 $ 7,000 Wi -Fi to civic center, conference room AV improvements 84 Total IT Technology 7,260 5,285 6,295 10,000 25,000 $ 15,000 85 86 = Engineering 88 43170 -300 Professional Services 25,706 41,277 68,388 36,000 40,000 $ 4,000 89 Total Engineering 123,377 41,277 68,388 36,000 40,000 $ 4,000 90 91 Fire 92 42200 -300 Professional Services 236,742 248,613 247,090 250,000 250,000 $ - Estimate 93 42200 -550 Motor Vehicles 13,868 18,946 11,258 - - $ - 94 42200 -580 Safety Inspections - 676 1,000 - $ (1,000) New -Start inspection program 95 Total Fire Services 250,609 267,560 259,023 251,000 250,000 $ (1,000) 1 1 CITY OF CORCORAN 2013 DRAFT BUDGET REV 8A 12/13/12 DRAFT 11d. 2 2013 3 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2009 ACTUAL 2010 ACUTAL 2011 ACTUAL 2012 BUDGET 2013 BUDGET BUDGET DIFFERENCE 2012/2013 PASS THROUGH PAGE # 96 97 11 Building Inspections 98 42400 -300 Professional Services 25,973 s 45,885 48,461 30,000 15,000 $ (15,000) 99 42400 -437 Surcharges 1,141 2,969 2,995 2,500 2,500 $ - 100 Total Building Inspections 27,115 48,854 51,457 32,500 17,500 $ (15,000) 101 102 Recycling ■ 103 43232 -210 Operating Supplies 511 202 1,839 1,000 1,000 $ - 104 43232 -300 Professional Services 64,140 66,339 71,176 63,345 69,000 $ 5,655 43232 -34400 372 105 Total Recycling 64,651 66,541 73,016 64,345 70,000 $ 5,655 106 107 GRAND TOTAL CITY HALL 789,877 791,624 763,802 712,527 674,882 (37,645) 108 109 City Administrator 110 41300 -100 Wages & Salaries 60,325 87,960 87,623 92,141 93,987 $ 1,846 Includes step increase and 2% COLA 111 41300 -121 PERA 4,059 6,161 6,353 6,680 6,814 $ 134 112 41300 -122 FICA / SS 3,446 4,890 4,857 5,713 5,827 $ 114 113 41300 -126 Medicare 806 1,151 1,129 1,336 1,363 $ 27 114 41300 -130 Employer Paid FSA 175 350 - 350 350 $ - 115 41300 -131 Employer Paid Health 5,872 11,566 9,123 12,671 13,467 $ 796 116 41300 -133 Employer Paid HSA - 4,100 $ - 117 41300 -140 Unemployment Compensation 6,345 2,514 - - $ - 118 41300 -208 Training 444 1,567 2,668 2,500 2,500 $ - 119 41300 -210 Operating Supplies 261 - 837 700 700 $ - 120 41300 -300 Professional Services 30,210 - - - - $ - 121 41300 -364 Workers' Compensation 750 903 709 840 840 $ - 122 41300 -433 Dues & Memberships 834 834 871 900 900 $ - 123 Grand Total City Administrator 113,527 117,895 118,270 123,831 126,748 $ 2,917 124 125 `E, 1 City Clerk / Administrative Staff y 126 41400 -100 Wages & Salaries 69,356 115,842 123,369 130,521 117,112 $ (13,409) Includes step increase and 2% COLA/CET expense all in 100 - 41920 -XXX 127 41400 -110 Overtime 3,293 960 194 2,000 2,000 $ - 128 41400 -121 PERA 3,958 8,578 8,912 9,608 8,635 $ (973) 129 41400 -122 FICA / SS 4,558 7,593 8,312 8,217 7,385 $ (832) 130 41400 -126 Medicare 1,150 1,787 1,933 1,922 1,727 $ (195) 131 41400 -130 Employer Paid FSA 350 850 700 1,050 700 $ (350) 132 41400 -131 Employer Paid Health 5,020 6,086 6,754 31,678 26,934 $ (4,744) 133 41400 -132 Medical Cafeteria 3,630 8,026 14,630 $ - 134 41400 -133 Employer Paid H S A 1,947 1,875 2,225 $ - 135 41400 -140 Unemployment Compensation 6,755 3,822 - $ - 136 41400 -208 Training 1,473 725 1,044 2,000 3,500 $ 1,500 137 41400 -210 Operating Supplies 180 - 396 500 500 $ - 139 41400 -364 Workers' Compensation Insurance 1,164 1,337 1,293 1,411 1,411 $ - 140 41400 -433 Dues & Memberships 35 160 60 150 150 $ - 141 Grand Total Admin Staff 129,112 157,640 169,822 189,057 170,054 $ (19,003) 142 143 Code Enforcement U 144 41920 -100 Wages & Salaries 5,514 10,998 39,419 $ 28,421 Includes step increase and 2% COLA 145 41920 -110 Overtime - - 1,000 $ 1,000 146 41920 -121 PERA 400 797 2,930 $ 2,133 147 41920 -122 FICA / SS 341 682 2,506 $ 1,824 148 41920 -126 Medicare 80 159 586 $ 427 149 41920 -130 FSA Employer - - 350 $ 350 150 41920 -131 Health Insurance - 6,336 13,467 $ 7,131 151 41920 -140 Unemployment Compensation - - $ - 152 41920 -208 Training - $ - 153 41920 -210 Operating Supplies 595 1,500 1,500 $ - 154 41920 -331 Vehicle Expense - $ - 155 41920 -344 Public Hearing Notices - $ - 156 41920 -364 Workers' Compensation - $ - 157 41920 -417 Uniform - 100 100 $ - 158 Grand Total Code Enforcement - 6,930 20,572 61,858 $ 41,286 159 160 161 43190 -300 Professional Services 3,000 $ 3,000 Wage and Benefits Market Study 162 Total Employee Benefit Chgs 3,000 $ 3,000 163 164 = Transfers to /from Other Funds T 165 49360 -710 Residual Equity Transfer $ - 166 49360 -720 Operating Transfers 14,390 4,842 $ - 167 $ - 168 Grand Total Administration 1,032,516 1,072,002 1,058,824 1,045,987 1,036,542 (9,445) 169 2 1 CITY OF CORCORAN 2013 DRAFT BUDGET REV 8A 12/13/12 DRAFT 11d. 2 2013 3 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2009 ACTUAL 2010 ACUTAL 2011 ACTUAL 2012 BUDGET 2013 BUDGET BUDGET DIFFERENCE 2012/2013 PASS THROUGH PAGE # 170 PUBLIC WORKS 171 PERSONNEL SERVICES 172 43100 -100 Full -time - Regular 273,256 276,057 285,064 280,363 279,203 $ (1,160) Includes 2% COLA increase 173 43100 -110 Full -time - Overtime 19,193 24,077 19,345 19,000 19,380 $ 380 Includes $1,000 for Country Daze 174 43100 -121 PERA 20,638 22,801 20,926 21,704 21,647 $ (57) 175 43100 -122 FICA / SS 15,915 16,965 16,239 18,561 18,512 $ (49) 176 43100 -126 Medicare 3,835 4,462 3,772 4,341 4,329 $ (12) 177 43100 -130 Employer Paid FSA 1,750 1,750 984 1,750 1,750 $ - 178 43100 -131 Employer Paid Health 36,431 35,885 38,729 63,355 67,335 $ 3,980 179 43100 -132 Medical Cafeteria 2,059 4,759 6,408 $ - 180 43100 -133 Employer Paid H S A 10,818 11,044 11,724 $ - 182 43100 -140 Unemployment Compensation - 589 - $ - 183 43100 -364 Workers' Compensation Insurance 21,228 17,974 13,419 15,076 15,076 $ - 184 43100 -417 Uniforms 5,730 4,950 6,920 7,000 7,000 $ - 185 4.572L IMMEISE 186 187 188 43100 -200 PW MICS. OPERATING EXPENSES Office Supplies 5 - - It $ - _ 189 43100 -208 Training and Instruction 1,960 1,786 1,863 2,500 4,000 $ 1,500 Training vendor change ?? 190 43100 -210 Operating Supplies 14,549 20,026 15,583 20,000 20,000 $ - 191 43100 -212 Motor Fuels 24,822 30,382 39,943 32,000 32,000 $ - 192 43100 -220 Repair/ Main. Supplies 21,962 19,065 86,507 20,000 20,000 $ - 193 43100 -223 Building Repair 649 50,711 7,752 6,500 4,500 $ (2,000) 194 43100 -300 Professional Services 2,100 2,100 2,100 2,100 2,100 $ - 195 43100 -321 Telephone 3,537 3,941 4,386 3,600 5,600 $ 2,000 196 43100 -360 Insurance - 3,645 - $ - 197 43100 -380 Utility services 9,072 7,142 8,884 9,000 9,000 $ - 198 43100 -810 Refunds /Reimbursements - - $ - 199 200 Total PW Misc. 97,200 I 201 CITY OPERATING SERVICES 202 43100 -222 Seal Coating - 52,440 50,088 50,000 50,000 $ - 203 43100 -225 Land Scape /Ditch Maintenance 4,841 8,305 11,923 10,000 10,000 $ - 204 43100 -226 Sign Repair Material 1,901 3,415 5,502 6,000 6,000 $ - 205 43100 -227 Crack Filling 20,303 10,667 15,338 16,000 10,000 $ (6,000) 206 43100 -228 Dust Control 92,601 75,338 98,033 90,000 100,000 $ 10,000 based on past experience - may change with council decision 43100 -34301 $70,000 364 207 43100 -229 Culverts 1,925 6,242 10,120 7,000 13,000 $ 6,000 209 43100 -231 Drain Tile 2,416 - - $ - 210 43100 -232 Gravel 93,461 103,078 95,049 130,000 130,000 $ - 211 43100 -233 Asphalt/Maintenance patching 111,903 143,687 123,719 130,000 130,000 $ - 212 43100 -381 Signal Lights /street lights 2,286 2,412 2,624 3,000 3,500 $ 500 213 PW Operating ; -6 442,000 214 PARKS PERSONNEL SERVICES 215 45200 -100 Wages and Salaries 16,213 15,498 14,480 28,128 27,345 $ (783) 216 45200 -110 Overtime 54 1,083 - - - $ - 217 45200 -121 PERA - - - - - $ - 218 45200 -122 FICA /SS 999 983 843 1,744 1,695 $ (49) 219 45200 -126 Medicare 245 231 197 408 397 $ (11) 220 45200 -130 Employer Paid FSA - - - - $ - 221 45200 -131 Employer Paid Health - - - - $ - 222 45200 -364 Workers' Compensation Insurance 160 2,600 3,799 4,493 4,493 $ - 223 Total Parks Personnel PARKS - MISC. OPERATING EXPENSES PARKS 17,671 20,394 19,31911=MMR773 3 224 225 45200 -210 Operating Supplies 7,794 8,087 6,492 8,000 8,000 $ - 226 45200 -220 Repair/ Main. Supplies 19 255 330 1,100 1,100 $ - 227 45200 -221 Maintenance Project 7,461 9,457 10,352 15,000 15,000 $ - 228 45200 -300 Professional Services - - $ - 229 45200 -321 Telephone 680 721 750 700 700 $ - 230 45200 -380 Utility services 6,243 5,769 4,437 7,100 7,100 $ - 231 45200 -530 Improvements Other than Bldg 48,450 35,903 35,823 35,823 35,823 $ - NW Trails Snowmobile Club expense $35,823 45200 -33422 $35,823 375 232 45200 -810 Refunds /Reimbursements - $ - 233 Total Parks Operating 70,647 60,191 58,183 67,723 67,723 - 234 235 Total Parks 88,318 80,586 77,502 102,496 101,653 (843) 236 237 Ice & Snow Removal 238 43125 -210 Snow and Ice Removal 28,450 32,703 21,412 29,000 29,000 $ - Salt and Sand 43125 -36200 $8,010 369 239 Total Snow & Ice 28,450 32,703 21,412 29,000 29,000 - 240 241 GRAND TOTAL PUBLIC WORKS & PARKS 1,006,960 1,078,987 1,101,859 1,100,346 1,114,585 14,239 242 3 1 CITY OF CORCORAN 2013 DRAFT BUDGET REV 8A 12/13/12 DRAFT 11d. 2 2013 3 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2009 ACTUAL 2010 ACUTAL 2011 ACTUAL 2012 BUDGET 2013 BUDGET BUDGET DIFFERENCE 2012/2013 PASS THROUGH PAGE # 243 POLICE 244 PERSONNEL SERVICES 245 POLICE 246 42100 -100 Wages (Union) 460,839 492,602 479,168 505,745 334,681 $ (171,064) 2% COLA 247 42100 -101 Salaries 181,171 $ 181,171 248 42100 -110 Overtime 12,680 8,870 11,251 9,500 9,500 $ - Includes $1,000 for Country Daze /Lieutenant not eligible for OT or Holiday Cash 249 42100 -111 Overtime Events 14,880 12,285 13,762 15,000 15,000 $ - Pass thru funds only /no Motocross/ No Rockin Rogers 42100 - 33620/34201 $15,000 351/353 250 42100 -121 PERA 73,720 75,120 72,689 76,043 77,570 $ 1,527 251 42100 -122 FICA / SS (123) - - - $ - 252 42100 -126 Medicare 7,242 7,443 7,507 7,657 7,811 $ 154 253 42100 -130 Employer Paid FSA 2,389 2,450 414 2,450 2,450 $ - 254 42100 -131 Employer Paid Health 24,328 34,167 36,189 39,283 42,699 $ 3,416 255 42100 -132 Medical Cafeteria 29,954 25,863 35,027 31,266 33,985 $ 2,719 256 42100 -133 Employer Paid H S A 7,500 9,376 11,126 9,621 11,297 $ 1,676 257 42100 -134 Employer Paid HRA 1,875 - - - $ - 258 42100 -364 Workers' Compensation 18,945 26,979 25,287 29,065 24,000 $ (5,065) 259 TOTAL 654,231 695,155 692,419 725,630 740,164 $ 14,534 260 PART TIME 261 42101 -100 Wages and Salaries 42,226 64,661 65,047 76,325 78,100 $ 1,775 $.50 increase per hour 263 42101 -111 Overtime Events 1,810 2,162 3,548 - - $ - Pass thru only -PT officer works events if no full time officer available -funds from 42100 -111 264 42101 -121 PERA 927 4,290 1,955 2,500 2,500 $ - 265 42101 -122 FICA / SS 2,522 3,887 1,958 4,732 4,842 $ 110 266 42101 -126 Medicare 646 969 982 1,107 1,132 $ 25 267 42101 -140 Unemployment Comp - 5,141 - $ - 268 TOTAL 75,969 78,631 84,664 86,574 $ 269 POLICE ADMIN 270 42102 -100 Wages and Salaries 35,263 36,549 37,639 40,248 42,328 $ 2,080 Clerk final step pay and 2% COLA 271 42102 -110 Overtime - - - 500 500 $ - 272 42102 -121 PERA 2,639 2,796 2,738 2,954 3,105 $ 151 PT officers who are employed as full time at home agency are PERA eligible 273 42102 -122 FICA / SS 2,385 2,499 2,617 2,526 2,655 $ 129 274 42102 -126 Medicare 564 588 608 591 621 $ 30 275 42102 -130 Employer Paid FSA 350 350 350 350 350 $ - 276 42102 -131 Employer Paid Health 1,322 164 1,324 1,300 3,430 $ 2,130 277 42102 -132 Medical Cafeteria 3,897 4,616 5,125 5,200 2,730 $ (2,470) 278 TOTAL 46,420 = 47,563 50,401 53,669 35,719 $ 2,050 279 280 SUPPLIES 281 42100 -200 Office Supplies 5,405 4,670 4,300 5,000 5,000 $ - 282 42100 -201 Postage 844 465 647 500 500 $ - 283 42100 -208 Training Classes and Supplies 5,603 9,706 12,125 10,000 10,000 $ - 284 42100 -209 Police Reserves Equipment 3,747 2,806 3,707 3,500 3,500 $ - 285 42100 -210 Patrol Supplies 2,975 3,434 2,950 3,500 3,500 $ - 286 42100 -212 Motor Fuels 22,191 30,805 40,336 34,000 34,000 $ - 287 42100 -417 Clothing and Uniforms 5,936 6,909 6,709 8,460 8,460 $ - 288 42100 -433 Dues and Memberships 1,174 1,065 790 1,000 1,000 $ - 289 42100 -810 Refunds /Reimbursements - - - $ - 290 Wm. TOTAL 47,874 - 59,860 71,564 65,960 65,960 $ - 291 292 CONTRACTUAL SERVICES 293 42100 -220 Maintenance - Motor Vehicle 10,257 9,066 8,962 8,000 8,000 $ - 294 42100 -223 Building Maintenance and Repairs 1,365 3,268 2,405 3,000 3,000 $ - 295 42100 -300 Professional - Animal Control 507 - 586 500 500 $ - 296 42100 -301 Prisoner - Professional Fees 11,824 3,065 4,966 8,000 8,000 $ - 297 42100 -304 Legal Services 33,240 28,757 34,238 30,000 30,000 $ - 298 42100 -321 Telephone 4,403 4,939 5,917 7,200 7,200 $ - 299 42100 -323 Radio Units 12,248 12,543 12,161 15,300 15,300 $ - 300 42100 -380 Utility Services / Civil Defense /Emergency Management 2,692 3,074 3,999 4,000 4,000 $ - 301 TOTAL 76,537 64,713 73,234 76,000 76,000 $ - 302 303 GRAND TOTAL POLICE 873,193 943,260 966,249 1,005,923 1,024,417 18,494 304 305 306 rOMBINED DEPARTMENT TOTAL EXPENDITURES 2,912,668 3,094,249 3,126,932 3,152,256 3,175,544 23,288 4 1 CITY OF CORCORAN 2013 DRAFT BUDGET REV 8A 12/13/12 DRAFT 11d. 2 2013 3 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2009 ACTUAL 2010 ACUTAL 2011 ACTUAL 2012 BUDGET 2013 BUDGET BUDGET DIFFERENCE 2012/2013 PASS THROUGH PAGE # 307 308 Debt Service 309 Equipment Certificate Fund # 309 & 416 310 2006 & 2008 & 2010 Certificates 316 Principal & Interest 148,649 244,561 264,478 220,170 161,689 317 Required 5% overage 7,432 12,228 13,224 11,009 8,084 318 Total 156,081 256,789 277,702 231,179 169,773 $ (61,405) 326 327 Facility Expansion (PD) #307 & #407 330 Principal & Interest 41,720 41,404 41,830 41,412 40,828 331 Required 5% Overage 2,086 2,070 2,092 2,071 2,041 332 Total 43,806 43,474 43,922 43,483 42,869 $ (614) 333 334 Facility Expansion (Public Works) 335 Principal & Interest 65,000 336 Required 5% Overage 3,250 337 Total 68,250 338 339 Equipment Certificate Fund # 309 & 416 340 2012 Certificates 341 Principal & Interest 47,036 $ 47,036 342 Required 5% overage 2,352 343 Total 49,388 344 345 COMBINED DEBT SERVICE EXPENDITURES 199,887 300,263 321,623 274,662 330,281 $ 55,619 346 5 1 CITY OF CORCORAN 2013 DRAFT BUDGET REV 8A 12/13/12 DRAFT 11d. 2 2013 3 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2009 ACTUAL 2010 ACUTAL 2011 ACTUAL 2012 BUDGET 2013 BUDGET BUDGET DIFFERENCE 2012/2013 PASS THROUGH PAGE # 347 REVENUES 2009 ACTUAL 2010 ACTUAL 2011 ACTUAL 2012 BUDGET 2013 BUDGET BUDGET DIFFERENCE 2012/13 348 GENERAL FUND REVENUE - 349 350 GENERAL GOVERNMENT $ - 351 41900 -31810 Cable Franchise Fee 33,326 34,674 37,253 32,000 35,000 $ 3,000 352 41900 -32110 Liquor Licenses Fees 18,420 18,260 18,260 18,200 18,250 $ 50 353 41900 -33402 Homestead Credit 1,772 1,515 - $ - 354 41900 -33403 Mobile Homestead Credit - - - $ - 355 41900 -33420 AG Preserve Credit 1,873 3,306 4,789 - $ - 356 41900 -33421 PERA State Aid 1,845 1,845 1,845 1,845 1,845 $ - 357 41900 -33422 Other Grants and Aid 32,000 28,630 17,370 - $ - Past years: DNR, 1000 Friends, Met Council 358 41900 -34000 Charges for Services 50 400 65 $ - 359 41900 -34103 Zoning / Subdivision Fees 7,545 5,410 6,265 5,000 6,000 $ 1,000 360 41900 -34105 Copies/ Maps 80 303 152 100 150 $ 50 361 41900 -34107 Assessment Search 25 25 75 50 50 $ - 362 41900 -34108 TIF Administrative Fees 16,000 22,000 8,000 8,500 12,000 $ 3,500 364 41900 -34405 Clean up day Income 1,473 963 1,060 1,000 1,000 $ - 365 41900 -36200 Miscellaneous Revenue 6,629 5,381 7,695 1,000 2,500 $ 1,500 $260.00 Wetland Buffer Signs, $25.00 Fireworks Permit 366 41900 -36210 Interest Earnings 6,271 4,443 4,071 6,000 3,000 $ (3,000) 367 41900 -36217 Sale of Assets 19,400 - - - $ - 368 41900 -36220 Rents / Royalties 4,746 7,812 7,812 3,750 10,848 $ 7,098 Crop Rentals 369 41900 -36230 Donations 900 1,975 1,175 - 1,100 $ 1,100 $ 800.00 Newsletter advertising 370 41900 -36233 Refunds /Reimbursements 1,705 - - - $ - 374 CITY HALL OPERATIONS $ - 375 41941 -34100 General Government - - $ - 376 41941 -34101 Facility Rental 3,043 3,165 4,443 4,500 4,500 $ - 377 41941 -36200 Miscellaneous Revenue 577 1,456 2,778 - 1,000 $ 1,000 378 PUBLIC SAFETY $ - 379 42100 -32240 Animal Licenses 224 8 - - $ - 380 42100 -33423 Police Town Aid 47,258 46,328 46,565 47,000 47,000 $ - 381 42100 -33424 Police Training & POST 4,361 3,585 3,787 4,000 3,500 $ (500) 382 42100 -33620 Other Grants and Aid /Safe & Sober 11,271 10,321 11,248 10,000 10,000 $ - Pass through only - Local traffic project 42100 - 111/42101 -111 $10,000 248 383 42100 -34200 Police Permits 1,650 1,685 1,755 1,500 1,500 $ - 384 42100 -34201 Police Service Charge 7,800 8,400 5,848 5,000 5,000 $ - 42100 - 111/42101 -111 $5,000 248 385 42100 -34202 Police Reports / Misc. Fees 1,310 1,699 1,086 1,500 1,500 $ - 386 42100 -34204 Police Training - 474 - - - $ - 387 42100 -35101 Fines 104,001 110,389 106,500 90,000 90,000 $ - 388 42100 -36230 Donations - - 1,345 - $ - 389 42100 -36233 Refunds /Reimbursements 12,077 - - $ - 390 BUILDING INSPECTION $ - 391 42400 -32210 Building Permit Fees 47,879 77,358 83,590 60,000 50,000 $ (10,000) 42400 -300 $36,771 93 392 PUBLIC WORKS $ - 393 43100 -33418 MSA Road Maint. Fund 100,722 84,891 129,364 130,000 130,000 $ - 394 43100 -34300 Public Works Permits / Fees 2,830 1,535 3,845 3,000 3,000 $ - 395 43100 -34301 Dust Control 72,147 77,854 78,888 55,530 55,530 $ - 43100 -228 $70,000 203 396 43100 -36100 Special Assessments 275 - $ - 397 43100 -36200 Miscellaneous Revenue 70,272 72,521 - - $ - 398 43100 -36233 Refunds /Reimbursements 132 - - - $ - 399 ICE & SNOW REMOVAL $ - 400 43125 -36200 Miscellaneous Revenue 8,010 - $ - 43125 -210 N/A 2012 401 RECYCLING $ - 402 43232 -33610 County Recycling Grant 15,834 16,474 14,551 14,500 14,500 $ - 403 43232 -34400 Recycling Income 59,971 66,946 70,965 65,000 69,000 $ 4,000 Contract increase /fee increase 404 43232 -36200 Miscellaneous Revenue 6 $ - 405 PARKS $ - 406 45200 -33422 Other State Grant 48,450 35,823 35,823 35,823 35,823 $ - Snowmobile trail grant 45200 -530 $35,823 230 407 45200 -34101 Facility Rental 1,018 1,165 1,311 1,000 1,000 $ - 408 45200 -36200 Miscellaneous Revenue 105 45 $ - 409 45200 -36230 Donations 3,895 1,320 - $ - 410 45200 -36233 Refunds /Reimbursements 26 - $ - 411 TRANSFERS TO /FROM OTHER FUNDS $ - 412 49360 -39200 Transfer from Other Fund - 16,426 - $ - 413 414 TOTAL OTHER REVENUES 696,639 777,475 801,473 605,798 614,596 8,798 415 416 41900 -31020 Delinquent Property Taxes 27,615 76,178 40,730 40,000 $ (40,000) 417 41900 -31040 Fiscal Disparities 145,787 178,897 205,805 - - $ - 418 41900 -31050 Property Tax Unallotment - $ - 419 41900 -31100 General Property Taxes (Levy amount) 2,052,748 2,092,929 2,124,825 2,506,458 2,604,456 $ 97,998 420 421 TOTAL GENERAL FUND REVENUE 2,226,151 2,348,003 2,371,360 2,546,458 2,604,456 $ 57,998 422 423 TOTAL DEBT SERVICE TAX LEVY 199,887 300,263 321,623 274,662 330,281 $ 55,619 424 425 TOTAL ALL REVENUES 3,122,678 3,425,741 3,494,457 3,426,918 3,549,333 66,796 426 427 TOTAL ALL EXPENSES 3,112,556 3,394,512 3,448,555 3,426,918 3,505,825 $ 78,908 428 429 430 REVENUE - EXPENSE 10,122 31,229 45,901 - 43,508 431 432 Estimated Property Tax Collection Shortfall (26,044) 1% of 2013 General Property Tax Levy (Expected shortfall in collections) 433 h GENERAL FUND RESERVE PER 5 YEAR PLAN 434 Estimated 2013 Year End Reserve 17,464 6 City of Corcoran County of Hennepin State of Minnesota RESOL UTION NO. 2012 -69 December 20, 2012 12a. MOTION BY: SECONDED BY: RESOLUTION ADOPTING 2013 BUDGET AND FINAL 2012 TAX LEVY, COLLECTIBLE IN 2013 BE IT REOLVED, By the Council of the City of Corcoran, County of Hennepin, State of Minnesota, does hereby adopt the 2013 City Budget, and BE IT FURTHER RESOLVED, by the Council of the City of Corcoran, County of Hennepin, State of Minnesota, does hereby declare that the following sums of money be levied for the current year, collectible in 2013, for the following purposes: General Property Tax Levy Equipment Certificate Debt 2006A Equipment Certificate Debt 2008A Equipment Certificates Debt 2010A Equipment Certificates Debt 2012A Facility Expansion Debt — Public Safety Facility Construction Debt — PW VOTING AYE ® Guenthner, Ken ® Asleson, Rich • Cossette, Tom ® Gmach, George • Milbrandt, Rosalyn ATTEST: For a Total Levy of $ 2,604,456 $ 25,142 $ 80,600 $ 64,033 $ 49,389 $ 42,869 $ 68,250 $ 2, 934, 739 VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Gmach, George ❑ Milbrandt, Rosalyn Whereupon, said Resolution is hereby declared passed on this 20th day of December 2012. Jeanie Heinecke, City Clerk Ken Guenthner, Mayor City Seal City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2012 -68 Motion By: Seconded By: December 20, 2012 12b. A RESOLUTION APPROVING 2013 STEP /WAGE SCALE AND BENEFIT PACKAGE FOR, EXEMPT AND NON EXEMPT CITY EMPLOYEES; APPROVING WAGE FOR CITY ADMINISTRATOR AND DIRECTOR OF PUBLIC SAFETY; APPROVING ADJUSTMENT TO CITY ADMINISTRATORS PTO BANK; APPROVING 2013 POLICE UNION AGREEMENT AND AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE WHEREAS, THE City Council of the City of Corcoran, Minnesota adopted the 2013 General Fund Budget and the 2013 Property Tax levy on December 20, 2012, it wishes to establish the following for 2013 regarding personnel matters, employee wages and benefits, labor agreements. BE IT RESOLVED, By the City Council of the City of Corcoran (City), County of Hennepin, State of Minnesota, and does hereby find as follows: • Adopts the Employee Wage and Step Scale for 2013 (Appendix A) • Effective January 1, 2013, all Full Time employees of the city including: nonexempt and exempt positions shall receive a 2% COLA adjustment in base wages and/or salary. The Health / Insurance benefit package contributions by the city shall remain identical as that provided in 2012 plus the city making an additional contribution of paying 70 percent of the 2013 premium increase in the Blue Cross /Blue Shield Health Insurance package administered by the LOGIS Joint Powers Organization. • Effective January 1, 2013, all seasonal employees of the city shall receive a 2% adjustment in wages. • Effective January 1, 2013, the City Administrator and Director of Police shall remain as Exempt Employees at a Grade level 19 and Step 6 (5 years of the 2013 Pay Scale). Base wage shall be $7,833 per month or $93,996 per year. • Accepts PTO Turn back. The City Administrator was given a bank of 120 hours of Personal Time Off (PTO) at time of hire on April 27, 2009 with the stipulation that those PTO hours be returned to the city in the future. On December 19, 2011, the City Administrator turned back 40 of the 120 hours and this was accepted by the city council. The City Administrator now requests that his PTO bank now be further reduced by 80 hours and thereby fulfilling his obligation to pay back to the city a total of 120 PTO hours. • Approves the Labor Agreement between the City and the Teamster Local 320 (Police Union) for years 2013 thru 2015; authorizes City Administrator to sign on behalf of the City. Highlights of the adjustments include: Page 1 of 2 City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2012 -68 December 20, 2012 12b. o Wage and benefit package in 2013 identical to all other non -union city employees as outlined above o City agrees to reopen wage and benefit adjustments in years 2014 and 2015 with the intention of mirroring wage and benefit adjustments to non -union employees of the City o Increase in clothing allowance $25 per year for each year of the contract o Sunsets city paid retirement insurance for new hires o Changes language that reduces Police Corporal position wages (currently vacant) from 12 % to 6 % over top patrol. o City agrees to undertake a Market Study of police wage and benefits during 2013. NOW, THEREFORE BE IT RESOLVED, the Corcoran City Council authorizes the above mentioned adjustments to the city's personnel plan, compensation structure, and union agreement. VOTING AYE ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Gmach, George ❑ Milbrandt, Rosalyn Whereupon, said Resolution is hereby declared 2012. ATTEST: Jeanie Heinecke — City Clerk VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Gmach, George ❑ Milbrandt, Rosalyn adopted on this 20th day of December Kenneth Guenthner - Mayor Page 2 of 2 City Seal Comparing 2012 and 2013 Wage and Step Plans. Grade 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Approves Grade Steps 2012 Start 6 Months 1 Year 2 Years 3 Years 4 Years $2,531 $2,679 $2,835 $3,000 $3,175 $3,360 $3,556 $3,764 $3,983 $4,215 $4,461 $4,679 $4,907 $5,123 $5,349 $5,585 $5,831 $6,059 $6,297 $6,544 R. 24111152 $2,624 $2,717 $2,809 $2,902 $2,994 $2,875 $2,973 $3,071 $3,169 $3,043 $3,146 $3,250 $3,354 $3,220 $3,330 $3,439 $3,549 $3,408 $3,524 $3,640 $3,756 $3,606 $3,729 $3,852 $3,975 $3,817 $3,947 $4,077 $4,207 $4,039 $4,177 $4,314 $4,452 $4,275 $4,420 $4,566 $4,712 $4,524 $4,678 $4,832 $4,986 $4,787 $4,951 $5,114 $5,277 $4,850 $5,021 $5,192 $5,363 $5,535 $5,266 $5,446 $5,625 $5,805 $5,498 $5,686 $5,873 $6,060 $5,740 $5,936 $6,132 $6,327 $5,993 $6,197 $6,402 $6,606 $6,257 $6,470 $6,684 $6,897 $6,281 $6,503 $6,724 $6,946 $7,168 $6,527 $6,757 $6,988 $7,218 $7,449 $6,783 $7,022 $7,262 $7,501 $7,741 $2,777 $2,939 $3,110 $3,291 $3,483 $3,686 $3,901 $4,129 $4,370 $4,624 $5,087 $5,311 $5,545 $5,789 $6,044 Steps 2013 5Years Min $3,087 $3,267 $3,457 $3,659 $3,872 $4,098 $4,337 $4,590 $4,857 $5,141 $5,440 $5,706 $5,984 $6,248 $6,523 $6,810 $7,110 $7,389 $7,679 $7,980 Points Max Spread 100 146 157 158 - 171 183 184 - 199 215 216 - 233 251 252 - 273 294 295 - 319 344 345 - 373 402 403 - 436 471 472 - 510 551 552 - 597 644 12 13 14 15 16 18 19 21 22 24 26 28 30 33 36 38 42 45 49 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Start $2,582 $2,732 6 Months 1 Year 2 Years 3 Years 4 Years $2,676 $2,771 $2,865 $2,960 $3,054 $2,832 $2,932 $3,032 $3,132 $3,232 $2,892 $2,998 $3,103 $3,209 $3,315 $3,421 $3,060 $3,172 $3,284 $3,396 $3,508 $3,620 $3,239 $3,357 $3,476 $3,594 $3,713 $3,831 $3,428 $3,553 $3,678 $3,804 $3,929 $4,055 $3,627 $3,760 $3,893 $4,026 $4,158 $4,291 $3,839 $4,063 $4,300 $3,979 $4,120 $4,260 $4,401 $4,211 $4,360 $4,509 $4,657 $4,457 $4,614 $4,772 $4,929 $4,550 $4,717 $4,883 $5,050 $5,216 $4,772 $4,947 $5,122 $5,296 $5,471 $5,005 $5,188 $5,371 $5,555 $5,738 $5,921 $5,226 $5,417 $5,608 $5,799 $5,990 $6,182 $5,456 $5,656 $5,855 $6,055 $6,254 $6,454 $5,696 $5,905 $6,113 $6,321 $6,530 $6,738 $6,165 $6,382 $6,600 $6,817 $7,035 $6,406 $6,633 $6,859 $7,085 $7,311 $6,423 $6,658 $6,893 $7,128 $7,363 $7,598 $6,675 $6,919 $7,163 $7,407 $7,651 $7,895 $4,541 $4,806 $5,086 $5,383 $5,645 $5,947 $6,180 5Years Min $3,149 $3,332 $3,527 $3,732 $3,950 $4,180 $4,424 $4,682 $4,955 $5,243 $5,549 $5,820 $6,104 $6,373 $6,654 $6,947 $7,253 $7,537 $7,833 $8,140 Points Max Spread Appruved Res.2L11 -662 Old Grd 1 2 2 3 3 4 4 5 5 6 6 7 7 8 8 9 9 10 10 New 537,044.00 $1,425 539,203.67 $1,508 $41,489.24 $1,596 543,908.06 $1,689 $46,467.90 $1,787 $49,176.98 $1,891 $2,002 $2,118 558,289.22 $2,242 561,687.48 $2,373 565,283.86 $2,511 568,469.71 $2,633 571,811.04 $2,762 574,974.31 $2,884 $78,276.93 $3,011 581,725.03 $3,143 585,325.02 $3,282 588,670.61 $3,410 592,147.39 $3,544 595,760.48 $3,683 552,044.00 555,078.16 100 146 157 158- 171 183 184 - 199 215 216 - 233 251 252 - 273 294 295 - 319 344 345 - 373 402 403 - 436 471 472- 510 551 552 - 597 644 12 13 14 15 16 18 19 21 22 24 26 28 30 33 36 38 42 45 49 Old Grd 1 2 2 3 3 4 4 5 5 6 6 7 7 8 8 9 9 10 10 New $37,784.88 $1,453 539,987.74 $1,538 $42,319.02 $1,628 $44,78622 $1,723 $47,39726 $1,823 550,160.52 $1,929 553,084.88 $2,042 $2,161 $2,287 $2,420 566.589.54. $2,561 569,839.11 $2,686 573,24726 $2,817 576,473.80 $2,941 579,842.47 $3,071 583,359.53 $3,206 $87,031.52 $3,347 590,444.02 $3,479 $93,990.33 $3,615 $97,675.69 $3,757 556,179.73 559,455.00 562,921.23 CfY OF CORCOR1M 8200 COUNTY ROAD 116, CORCORAN MN 55340 763.420.2288 — OFFICE 763.420.6056 — FAX E -mail — general @ci.corcoran.mn.us / Web Site — www.ci.corcoran.mn.us To: Ryan Burns, Teamster Local 320 Union Steward Terry Neuberger, Teamster Local 320 Business Agent From: Dan Donahue, City Administrator Sean Gormley, Director of Police Date: December 141, 2012 Subj: Labor Agreement Negotiations On October 4, 2012, Chief Gormley and I meet with you and other representatives of Teamster Local 320. Purpose of the meeting was to begin negotiations to renew the master labor agreement between the city and the Teamsters who represent the Police Officers of Corcoran. At the meeting contract proposals in the form of a memo dated September 11, 2012 were presented to the city. The following are the proposals made by the union and the city's response: 1. Article XXIII Uniform Allowance. City agrees 2. Article XXIV Health Insurance. City will increase the monthly health care and insurance benefit to $1,093.00 (this is the 2012 contribution plus 70% of the health premium increase for 2013). For years 2014 and 2015, the employer contribution will be the same as that given to non -union city employees 3. Article XXX Salary Schedule. a. City agrees to a 2% increase for 2013. For years 2014 and 2015, the salary will be adjusted consistent with that given to non -union city employees b. City agrees in 2013 to undertake a market study of police officer wages and benefits. Any adjustment to members who are at the top of the wage scale will be considered after the completion of the study. City will work with the union to determine "market place" 4. Article XXXII Flex Spending. City agrees to provide the same level of contribution to the FSA Plan as that received by non -union employees 5. Article XXXV Duration. City agrees to a three year contract commencing January 1, 2013 through December 31, 2015 City proposes the following: 1. Article XVII Leave of Absence. Paragraph 17.1 Personal Leave. This provision is to be eliminated and the amount of PTO accrual consistent with the PTO schedules as applied to all non -union employees. The proposal by the city will be sought in 2014. 2. Article XXVI Retirement Insurance. This provision is eliminated for all new hires after January 1, 2013. 3. Article XXX, Salary Schedule, Paragraph 30 4 Change Corporal compensation from 12% to 6% over top patrol compensation. CLAIMS LISTING CHECK RANGE 20317 - 20346 Agenda Item: Agenda Item: Agenda Item. Agenda Item 13 a -c. Council Meeting Date: 12/20/2020 Prepared By: jheinecke 13a. FUND #500 Escrow Claims Paid to Amount Project name Custom Filtration 3,100.82 Custom Filtration 11 -008 Total 3,100.82 Total Funds #500 = (See attached Check Detail Register) 13b. Building Inspection Claims Paid To Amount Metro West Inspection 803.54 Total Building Inspections Claims = (See attached Check Detail Register) 13c. All Other Claims (See attached Check Detail Register) Total of Auto Deductions TOTAL EXPENDITURES FOR APPROVAL 13c. Auto Deductions / Electronic Fund Transfer / Other Disbursements Date Paid to Amount 12/13/12 Net Pay PR24 28,934.90 12/14/12 Payroll Taxes 10,118.14 12/14/12 Paychex Fee 249.67 12/17/12 PERA 7,657.43 12/17/12 Citi Street - 457 Deferred Comp 3,057.00 12/17/12 Citi Street - Health Care Savings 1,477.96 12/17/12 US Bank - H 5 A 1,521.01 12/13/12 MN Dept Rev -Fuel Tax 125.40 Total 53,141.51 * Total amount not reflected in Cash Balances Report 53,141.51 $ 3,100.82 $ 803.54 24,387.63 53,141.51 $ 81,433.50 H: \City Hall Information \CITY GOVERNMENT \Council, Commissions & Committees \Council Information \Council Claims \2012 Claims FUND Descr Cash GENERAL FUND RESERVES DONATION FUND POLICE DONATION FUND FIREARMS SAFETY DWI FORFEITURE FUND DRUG FORFEITURE FUND TRUCK SAFETY ASPHALT MAINTENANCE POLICE CAPITAL FUND D /S- EQUIPMENT CERTS CO. RD. 19 IMPROVEMENT TAX INCREMENT FINANCING INFRASTRUCTURE PLANNING FACILITY EXPANSION D/S PW CAPITAL FUND PUBLIC WORKS FACILITY PARK CAPITAL FUND CAPITAL - EQUIPMENT CERTS SHANNON LANE ESCROW HOLDING FUND CIVIC ORGANIZATIONS INVESTMENT CONTROL Total Cash Farmers Savings Acct PARK CAPITAL FUND Total Farmers Savings Acct Change in Market Value GENERAL FUND Total Change in Market Value Grand Total CORCORAN, MN Cash Balances Current Period: December 2012 Account G 100 -10100 G 201 -10100 G 202 -10100 G 204 -10100 G 205 -10100 G 206 -10100 G 207 -10100 G 305 -10100 G 308 -10100 G 309 -10100 G 310 -10100 G 401 -10100 G 402 -10100 G 407 -10100 G 410 -10100 G 411 -10100 G 415 -10100 G 416 -10100 G 417 -10100 G 500 -10100 G 501 -10100 G 999 -10100 12/18/12 2:06 PM Page 1 MTD MTD Current Debit Credit Balance 1,169,277.01 $130,967.53 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 50.00 $0.00 $0.00 50.00 $0.00 $0.00 $0.00 $0.00 $21,548.38 $115,589.00 $0.00 $0.00 $0.00 $162,883.49 $66,450.83 $0.00 $0.00 $21,741.50 $0.00 $0.00 $0.00 $0.00 $14,958.66 $0.00 $0.00 $0.00 50.00 $1,811.35 $0.00 $0.00 $3,404.15 $0.00 50.00 $0.00 $0.00 $1,471,302.35 $237,329.55 G 415 -10102 $0.00 $0.00 G 100 -10105 50.00 $0.00 $489,915.37 $25,049.26 $554.49 - 5991.28 $11,559.63 $1,168.12 $3,346.29 $71,423.30 $15,243.76 546,437.00 $134,088.12 $1,523,417.90 - $1,879.58 $6,060.76 $1,311.23 53,916,297.99 $332,122.81 $73,700.70 $11,178.56 520,112.65 $6,000.09 $8,847.49 $6,694,964.66 $0.00 $10,656.03 50.00 510,656.03 $0.00 $6,168.30 $0.00 $6,168.30 $1,471,302.35 $237,329.55 $6,711,788.99 CORCORAN, MN *Check Detail Register© December 2012 12/18/12 10:02 AM Page 1 Check Amt Invoice Comment nteMagiREEMSE.03M{Wat.:',AcrOMeaie-flsW)t3,re,NatvArMaRantflw...1.--UMkr'&:,,W,i“.,o,,i,.., v. - 10100 Farmers State Bank E 1 00-431 00-210 Operating Supplies (GENERAL) E 100-43100-210 Operating Supplies (GENERAL) Total ACME TOOLS $197.64 1673091 $128.25 1689653 $325.89 Paid 020318 12/20/2012 CENTERPOJNT ENERGY HOUSTON E 100-45200-380 Utility & Services (GENERAL) E 100-41941-380 Utility & Services (GENERAL) Total CENTERPOINT ENERGY HOUSTON Paid Chk# 020319 12/20/2012 CINTAS -470 E 100-42100-223 E 100-41941-210 E 100-43100-210 E 100-43100-417 E 100-42100-223 E 100-41941-210 E 100-43100-417 Building Repair Supplies Operating Supplies (GENERAL) Operating Supplies (GENERAL) Uniforms Building Repair Supplies Operating Supplies (GENERAL) Uniforms Total CINTAS - 470 Paid Chk# 020320 12/20/2012 CbMCAST-INTERNET E 100-42100-321 Telephone E 100-41941-321 Telephone Total COMCAST-INTERNET $68.07 112812 $34.68 112812 $102 75 $27.53 470167604 $35,69 470167605 $72.86 470167606 $73.07 470167607 $27.53 470170820 $127.95 470170821 $73.07 470170822 $437.70 $63.45 120512 $63.45 120512 $126.90 Paid Chk# 020321 12/20/2012 COORDINATED BUSINESS SYSTEMS E 100-42100-200 Office Supplies (GENERAL) $123.75 CN1N108551 Total COORDINATED BUSINESS SYSTEMS $123.75 Paid Chk# 020322 12/20/2012 CORPORATE CONNECTION E 100-43100-417 Uniforms Total CORPORATE CONNECTION $205.75 6389 $205.75 Paid Chk# 020323 12/20/2012 CUSTOM FILTRATION INC. G 500-20278 Custom Filtration 11-008 Total CUSTOM FILTRATION INC. SUPPLIES SUPPLIES NATURAL GAS NATURAL GAS PD RUGS City Hall Scraper Mat PW Towels PW Uniforms PD RUGS City Hall Scraper Mat PW Uniforms PD INTERNET CITY HALL INTERNET Copier #2050 SAFETY GLASSES/JACKET $3,100.82 ESCROW REF ESCROW REFUND $3,100.82 Paid Chk# 020324 12/20/2012 DONALD SALVERDA & ASSOC E 100-41300-208 Total Paid Chk# 020325 E 100-43100-223 Total Paid Chk# 020326 E 100-42100-323 E 100-43100-210 Training and Instruction $61.83 P12013C DONALD SALVERDA & ASSOC $61.83 12/20/2012 DUANES SEPTIC SERVICE LLC Building Repair Supplies $100.00 120412 DUANES SEPTIC SERVICE LLC $100.00 12/20/2012 HENN CO INFO TECH Radio Units Operating Supplies (GENERAL) ADV EFFECTIVE MANAGEMENT SEPTIC SERVICE $607.08 121138008 RADIO USER FEE $93.24 121138097 RADIO ADMIN FEE CORCORAN, MN *Check Detail Register© Total HENN CO INFO TECH Paid Chk# 020327 1�� "- 2/20/2012 HENN CO SHERIFF E 100 - 42100 -323 E 100 - 42100 -301 Radio Units Prisoner Total HENN CO SHERIFF December 2012 12/18/12 10:02 AM Page 2 Check Amt Invoice Comment 5700.32'- $48.09 22799 $247.40 22850 $295.49 w . Pa .2w. id Chk# 020328 12/20/20101 2 -HENN CO TAXPAYER SERVICES E 100 - 41941 -210 Total Paid Chk# 0203g - E 100 - 41410 -210 Paid Chk# 020330 E 100 - 43100 -380 Paid Chk# 020331 E 100- 41941 -210 Total Paid Chk# 020332 E 100 - 41951 -207 Paid Chk# 020333 Operating Supplies (GENERAL) HENN CO TAXPAYER SERVICES 12/20/2012 HENNEPIN COUNTY Operating Supplies (GENERAL) Total HENNEPIN COUNTY 12/20/2012 LAKES GAS COMPANY Utility & Services (GENERAL) $109.32 107646 Total LAKES GAS COMPANY $109.32 12/20/2012 LEAGUE OF MINNESOTA CITIES Operating Supplies (GENERAL) $299.00 171550 LEAGUE OF MINNESOTA CITIES $299.00 12/20/2012 LOFFLER Computer Supplies Total LOFFLER $435.38 120312 $435.38 $232.05 120712 5232.05 $150.00 1495621 $150.00 12/20/2012 MENARDS MAPLE GROVE E 100 - 42100 -209 Police Reserves E 100- 42100 -200 Office Supplies (GENERAL) E 100 - 41941 -200 Office Supplies (GENERAL) Total MENARDS MAPLE GROVE 5688.91 8328 $16.01 8611 532.85 8786 5737.77 Paid Chk# 020334 12/20/2012 METRO WEST INSPECTION SERVICES E 100 - 42400 -300 Professional Srvs (GENERAL) otal METRO WEST INSPECTION SERVICES $803.54 121012 $803.54 Paid Chk# 020335 12/20/2012 NORTHERN SAFETY TECHNOLOGY E 100 - 43100 -220 Repair /Maint Supply (GENERAL) Total NORTHERN SAFETY TECHNOLOGY $977.57 32025 $977.57 Paid Chk# 020336 - 12/20/2012 NORTHERN TOOL & EQUIPMENT E 100 - 43100 -210 Operating Supplies (GENERAL) Total NORTHERN TOOL & EQUIPMENT 2. Paid Chk# 020337 12/20/2012 OERTEL ARCHITECTS E 411- 43100 -300 Professional Srvs (GENERAL) $14,000.00 PAY 1 .........--_...... -- Total OERTEL ARCHITECTS 514,000.00 CAD TECH SERVICE FEE HC5O BOOKIN FEE TNT NOTICE PVC /ELECTION SUPPLIES PARTS NEW COUNCIL TRAINING MONTHLY SERVER MAINTENANCE RANGE SUPPLIES WALL CLOCK SUPPLIES NOVEMBER 2012 PARTS 564.35 191043376 SUPPLIES $64.35 SCHEMATIC DESIGN PHASE CORCORAN, MN *Check Detail Register© December 2012 12/18/12 10:02 AM Page 3 v.. \y� S�rmu Check Amt Invoice Comment ..''.vt,tivas�icatti'd,WS*�, iM'k�n44.�ss^. WPm' v?ic o44�t x�v`,ki�,�Gi;x3�55 n��k�:a ;7 ,'Ln,u -,tat `' i, 'r. 1�t, e# lilt i.. .;' V' a .. ,, t ;.:.. ,,. ,, ., A.,... .. , ` . �... ,, .., Paid Chk# 020338 12/20/2012 R &R SPECIALTIES OF WISCONSIN E 100 - 43100 -220 Repair /Maint Supply (GENERAL) E 100- 43100 -220 Repair /Maint Supply (GENERAL) Total R &R SPECIALTIES OF WISCONSIN Paid Chk #r 020339 12/20/2012 , TERMINAL SUPPLY CO' E 100 - 43100 -220 Repair /Maint Supply (GENERAL) E 100 -43100 -220 Repair /Maint Supply (GENERAL) E 100 - 43100 -220 Repair /Maint Supply (GENERAL) E 100 -43100 -220 Repair /Maint Supply (GENERAL) E 100 - 43100 -220 Repair / Maint Supply (GENERAL) E 100 - 43100 -220 Repair / Maint Supply (GENERAL) E 100 -43100 -220 Repair /Maint Supply (GENERAL) E 100 -43100 -220 Repair /Maint Supply (GENERAL) Total TERMINAL SUPPLY CO Paid Chk# 020340 12120/2012 TITAN MACHINERY E 100- 43100 -220 Repair /Maint Supply (GENERAL) Total TITAN MACHINERY Paid Chk# 020341 12/20/2012 TOWMASTER E 100 - 43100 -220 Repair /Maint Supply (GENERAL) Total TOWMASTER $518.48 51155 594.50 51205 5612.98 SUPPLIES SUPPLIES $197.86 83906 SUPPLIES 5584.71 83909 SUPPLIES $270.31 84065 SUPPLIES $126.61 8406502 SUPPLIES $52.85 84435 SUPPLIES $69.10 84889 SUPPLIES $14.21 8488901 SUPPLIES (562.12) 9.9.91839 SUPPLIES 93450 $1,253.53 $531.99 159171 PC $531.99 $357.62 344259 5357.62 Paid Chk# 020342 12/20/2012 WESTSIDE WHOLESALE TIRE E 100 - 43100 -210 Operating Supplies (GENERAL) Total WESTSIDE WHOLESALE TIRE $3.00 693695 53.00 Paid _...- / r. Paid Chk# 020343 12/20/2012 � �VJRIGHT HENNEPIN ELECTRIC E 100 - 41941 -380 Utility & Services (GENERAL) E 100- 45200 -380 Utility & Services (GENERAL) E 100 - 45200 -380 Utility & Services (GENERAL) E 100 - 43100 -381 Street/Signal Lights E 100 - 43100 -381 Street/Signal Lights E 100 - 43100 -381 Street/Signal Lights E 100- 43100 -381 Street /Signal Lights E 100- 42100 -380 Utility & Services (GENERAL) E 100 - 41941 -380 Utility & Services (GENERAL) E 100- 42100 -380 Utility & Services (GENERAL) E 100 - 42100 -380 Utility & Services (GENERAL) E 100 - 45200 -380 Utility & Services (GENERAL) E 100 - 43100 -380 Utility & Services (GENERAL) E 100- 43100 -381 Street /Signal Lights E 100 - 43100 -381 Street/Signal Lights Total WRIGHT HENNEPIN ELECTRIC Paid Chk# 020344 12/20/2012 XCEL ENERGY E 100 - 43100 -381 Street /Signal Lights $874.63 120912 $12.56 120912 $10.56 120912 $21.11 120912 $21.11 120912 $21.11 120912 $21.11 120912 $0.00 120912 $25.95 120912 $9.50 120912 59.62 120912 568.31 120912 $0.00 120912 535.45 120912 $12.56 120912 51,143.58 $24.11 120312 SUPPLIES PARTS TIRE DISPOSAL 8200 COUNTY RD 116 75TH AVE & HWY 116 8200 COUNTY RD 116 Co Rd 10 & 50: 7700 Co Rd 10 & Stanchion: 7600 Co Rd 10 & St Thomas: 7500 Co Rd 10 & Treptaus: 7400 6510 CTY RD 116 /SIREN 150 -1680 SCHOOL PROPERTY SIREN MAPLE HILL CIVIL DEFENSE SIREN BALL PARK PUBLIC WORKS CTY RD 10 /CTY RD 116 SIGNAL Co Rd 10 & Maple Hill: 7300 Street Lighting CORCORAN, MN *Check Detail Register© aM, .a1al s4r a;t,4i,; "u'w' z"k1ma 1$+.11al`1ia;^Wt;.`S`z�3'x^1;i` n"tia @SY7,t+1111r 3,`,,:a?�3 - Total XCEL ENERGY G ,gym.,, .. r,r Y, Paid Chk# 020345 12/20/2012 BECHTOLD, CLYDE E 100 - 43100 -417 Uniforms Total BECHTOLD, CLYDE Paid Chk# 020346 12/20/2012 STITCH -IT, INC. E 100 -43100 -417 Uniforms Total STITCH -IT, INC. December 2012 Check Amt Invoice Comment ' `-\Ei'r9V` wi'.°.td;1.YNa1i sh\.a2fit .1„a n. „, r..bni.. „, AND ., , $24.11 '� 12/18/12 10:02 AM Page 4 $175.00 BOOT 2012 2012 BOOT ALLOWANCE $175.00 $800.00 29669 UNIFORMS $800.00 10100 Farmers State Bank $28,291.99 Fund Summary 10100 Farmers State Bank 100 GENERAL FUND 411 PUBLIC WORKS FACILITY 500 ESCROW HOLDING FUND $11,191.17 $14,000.00 $3,100.82 $28,291.99 Name City of Corcoran Consultant Summary 12/20/2012 Invoice Date Check # Amount Due Metro West Inspections 12/10/12 20334 803.54 Oertel Architects 12/03/12 20337 14,000.00 Total 14, 803.54 H: \City Hall Information \CITY GOVERNMENT \Council, Commissions & Committees \Council Information \Council Claims \2012 Claims METRO WEST INSPECTION SERVICES, INC. BOX 248 ORETTO, MN 55357 PH, 763- 479 - 1720 FAX 763- 479 -3090 TERMS: PLEASE DETACH AND RETURN WITH YOUR REMITTANCE DATE 2012 69 71 126 CHARGES AND CREDITS BALANCE FORWARD * BALANCE 20201CR 50 21920 CR 117 (2 permits) • • 21520 Oakda 0+7) e Yr< 19890 Country 163 3 180 20920 Oakdale 7710 Kalk • 20301 Larkin INEZ ISM I owl , • IQ 189 Zi 23140 Oakdale 6925 Rolling Rills INVOICE TOTAL: 803 O METRS RV CES,SINCCTION Thank You IN AY LAST THIS COLUMN r (t) OERTEL ARCHITECTS 1795 SAINT CLAIR AVENUE, SAINT PAUL, MN 55105 TEL 651/696 -5186 INVOICE December 3, 2012 City of Corcoran Attn: Mr. Dan Donovan, city administrator 8200 County road 116 Corcoran, MN 55340 PROFESSIONAL SERVICES FAX: 651/696 -5128 ! gar00 306: RE: Corcoran Public Works Building, invoice #1 from October 2012 through December 3, 2012 Fcc Summary: SD: DD: CD Bidding /neg.: CA: Totals: Contract amt. $ 14,000.00 $ 28,000.00 $ 55,000.00 $ 20,000.00 $ 21,000.00 $138,000.00 % Previous amt. 100% $ 0.00 0% $ 0.00 0% $ 0.00 0% $ 0.00 0% $ 0.00 10% $ 8.300.00 Amt. this period Amt. Remain. $ 14,000.00 IT.- $ 0.00 $ 0.00 ti_ItIT-$ 28,000.00 $ 0.00 $ 0.00 $ 0.00 $ 14,000.00 $ 55,000.00 $ 20,000.00 $ 21,000.00 $124,000.00 Note: 1. Services included meetings, telecoms, review of plans, preparation of elevations, coordination with CM and in -house reviews with engineers. 2. Expenses are included with the fees above. 3. Per the agreement, a limit of 90% of the total fee will be invoiced and paid until the project is complete, at which point the balance of the fee will be invoiced and paid. Total amount due: OERTEL ARCHITECTS $ 14,000.00