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2012-12-13 - Council Agenda
Agenda Corcoran City Council December 13, 2012 - 7:00 PM 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Open Forum 5. Presentations 6. Planning Business / Landform -None 7. Engineering / Wenck -None 8. Public Hearing a. 2013 Budget* 9. Consent Agenda a. Draft Minutes of November 29, 2012 Council Meeting* 10. Staff Reports / Memos /Commissions -None 11. Unfinished Business a. Sewer and Water Project i. Update ii. Approve Change Order and Pay Request #4* b. PW Facility c. Discussion on Storm Water Mitigation Property -Ryan Co.* d. Discussion on Properties Adjacent to Condemned Building on Co Rds 50 & 10* 12. New Business -None 13. Claims as Presented * a. Escrow Claims (Fund #500) b. Building Inspections Claims c. All Other Claims As Presented 14. Unscheduled Items 15. Review of Upcoming Council Meeting Agenda 16. Adjournment *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. Administrator's City Council Meeting Agenda Memo December 13, 2012 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Open Forum 5. Presentations 6. Planning Business -None 7. Engineering / Wenck -None 8. Public Hearing a. Proposed 2013 Budget. Based on the discussion at the last council meeting and the changes you agreed to regarding the proposed budget, I am putting together a PowerPoint presentation. When I do the presentation at the council meeting, I would like to start out explaining that a budget is a tool to help accomplish goals. Those proposed goals I have put in your packet. I would like the council and council elect to review and think about before the council meets on the 13th. I will say that they are "proposed" at this time and that the final goals for 2013 need to be finalized by the sitting city council after the first of the year. I will need several more days to complete the presentation. I will email you on Wednesday before the council meeting. I will also put up on the city web page the full presentation and Revision 8 of the proposed 2013 Budget. 9. Consent Agenda a. Draft Minutes of November 29, 2012 Council Meeting 10. Staff Reports / Memos /Commissions -None 11. Unfinished Business a. Sewer and Water Project i. Staff will have a verbal update at the meeting ii. Change Order and Pay Request. See report. b. PW Facility. Staff will have a verbal update on activities and schedule. c. Discussion on Storm Water Mitigation Property. Ken Streeter is asking to have the Council revisit (one last time) the Ryan Co. storm water mitigation parcel on Old Settlers. He said he doesn't care one way or the other whether the city wants the property, but does want us to give him a definite answer. If we don't want it, it sounds like he'd try to work out some sort of deal with the neighbors. The council last reviewed at the April 11, 2011 council meeting. At that time, no action was taken and the discussion was that the city probably would not want to shoulder the maintenance of the property and would not favor the loss of a tax paying parcel in the city. The council also asked the Parks and Trails Commission to review. Their view is that the property could not support any level of park activity other than a passive trail and they really were not interested in pursuing. d. Discussion on properties adjacent to condemned building on Co Rd 50 & 10. The condemned building may present an opportunity for the city regarding future development in the area. In your packet are aerials photos of all of the surround properties. There are four properties in close proximity to this building i. City property, north most lot, .26 acres ii. Two middle properties 1. Patnode, vacant lot, .38 acres, Mkt Value of $27,000 2. Patnode, condemned structure, .67 acres, Mkt Value of $78,000 iii. South property, Miller, active residence, .55 acres, Mkt Value $151,000 1 Administrator's City Council Meeting Agenda Memo December 13, 2012 The city property and the two Patnode properties combined total 1.19 acres. The cost of demolition to the condemned building is 427,000. The value of the property is potentially $105,000 minus the demo cost. The TIF Fund could probably be used if there is a desire to purchase the property for redevelopment. If there is interest, I can explore further. 12. New Business -none 13. Claims as Presented * a. Escrow Claims (Fund #500) b. Building Inspections Claims c. All Other Claims As Presented 14. Unscheduled Items 15. Closed Meeting -None 16. Review of Upcoming Council Meeting Agenda Council Calendar Planning Commission 11/1/12 12/6/12 1/4/13 2/7/13 3/7/13 4/4/13 Cossette Gmach Asleson Unassigned Guenthner Cossette Parks and Trails Commission 10/16/12 11/20/12 12/18/12 1/15/13 2/19/13 3/19/13 Cossette Gmach Cancelled Unassigned Guenthner Cossette 21 2013 Budget Rvenues and Expenditures Property Tax Levy • City of Corcoran 8a. 12/7/2012 •1 2013 Budget Schedule • December 13th Public Hearing o Council will present the draft budget and property tax proposals o Listen and take input from the public • December 20th Council Meeting o Discuss ideas developed from the Public Hearing and make adjustments to proposed budget o Adopt the final 2013 Budget and Property Tax Levy • City of Corcoran 12/7/2012 •2 Possible City Goals in 2013 • Projects o Finish Phase 1 of Water and Sewer Project- Become fully operational -3rd quarter o Determine if there will be a Downtown Phase 2 of Sewer and Water Project-Pt quarter o Implement construction and complete Public Works Facility -4th quarter o Determine road improvement program for year -1 St quarter • Policies and Ordinances o Complete Assessment Policies of city -2nd quarter o Code updates -staff will review with the council and Planning Commission ideas and priorities for these updates • Community Development o Initiate area plan (i.e.. Downtown, SE Corner of City, etc.) visioning with Planning and Parks Commissions o Community Development resources, policies, and procedures in place to accommodate expected increased development activities -3nd quarter • City of Corcoran 12/7/2012 •3 Possible City Goals in 2013 • Services o City Administration resources, policies, and procedures in place to accommodate future increased development activities -3nd quarter o Continue present level of services and programs to citizens and property owners -no decrease in quality or performance of services and programs o Continuity of city's leadership and management- initiate succession planning of city leaders • City of Corcoran 12/7/2012 •4 1 CITY OF CORCORAN 2013 DRAFT BUDGET REV 8 11/29/12 DRAFT 110. 2 2013 3 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2009 ACTUAL 2010 ACUTAL 2011 ACTUAL 2012 BUDGET 2013 BUDGET BUDGET DIFFERENCE 2012/2013 PASS THROUGH PAGE # 4 CITY HALL DEPARTMENTS COMMENTS 5 City Council 6 41100 -100 Wages & Salaries 6,600 6,600 6,600 6,600 6,600 $ - 7 41100 -122 FICA / SS 409 409 409 409 409 $ - 8 41100 -126 Medicare 96 96 96 96 96 $ - 9 41100 -210 Operating Expense 10 - 285 100 100 $ - 10 41100 -364 Workers' Compensation 30 52 55 55 $ - 11 Total City Council 7,144 7,157 7,390 7,260 7,260 $ - 12 13 News Letter/Website 14 41130 -351 News letter, Misc literature 3,134 4,067 3,714 4,000 4,000 $ - 16 41130 -354 Website 636 636 700 700 700 $ - 17 Total Newsletter & Web 3,770 4,703 4,414 4,700 4,700 - 18 19 Elections 20 41410 -210 Operating Supplies 1,366 6,507 1,122 9,000 5,000 $ (4,000) 21 Total Elections 1,366 6,507 1,122 9,000 5,000 (4,000) 22 23 Auditor 24 41540 -300 Professional Services 84,555 29,044 16,612 17,000 17,700 $ 700 25 Financial Services 5,958 6,000 4,000 $ (2,000) 26 Abdo, Eick & Meyers $17,250 27 KDV, Ltd $3,686 28 Total Auditor 84,555 29,044 22,570 23,000 21,700 (1,300) 29 30 1M II Assessor 1 31 41550 -210 Operating Supplies 427 1,331 760 500 500 $ - 32 41550 -300 Professional Services 48,699 49,284 49,284 49,284 49,284 $ - 33 Total Assessor 49,125 50,615 50,044 49,784 49,784 $ - 34 35 1- Attorney 36 41600 -300 Professional Services 24,425 69,753 32,972 35,000 30,000 $ (5,000) 37 Total City Attorney 24,425 69,753 32,972 35,000 30,000 $ (5,000) 38 39 City Charter 40 41000 -210 Operating Supplies - 9 235 - - $ - _ 41 41000 -300 Professional Services - 1,049 - - $ - 42 Total City Charter - 1,058 235 - - $ - 43 44 Other General Government 1 49 41900 -300 Professional Srvs 2,400 - - - - $ - 50 41900 -321 Telephone - - - - $ - 51 41900 -360 Insurance 40,253 40,640 42,717 45,000 45,000 $ - 2013 premium amount pending 52 41900 -430 Misc Banking Charges 59 - - $ - 53 41900 -433 Dues & Memberships 24,987 23,274 22,207 24,000 24,000 $ - Elm Creek Watershed, Home Free, NWHSC, League of MN Cities, AMM, Mediation 54 41900 -810 Refunds /Reimbursements 2,784 - - $ - 55 General Fund Reserve 40,000 - $ (40,000) General Fund Reserve 56 Total Other Government 70,483 63,914 64,924 109,000 69,000 (40,000) 57 58 i_ Planning & Zoning 59 41910 -300 Professional Services 21,212 72,551 60,590 32,000 32,000 $ - 61 Total Planning & Zoning 21,212 72,551 60,590 32,000 32,000 $ - 62 63 City Hall Operating Expenses w 64 41941 -200 Office Supplies 1,345 2,111 2,563 3,000 3,000 $ - 65 41941 -201 Postage /Shipping 2,138 2,551 2,025 2,500 2,500 $ - 66 41941 -207 Computer / Copier Supplies 1,781 2,266 5,073 3,000 3,000 $ - 67 41941 -210 Operating Supplies 12,544 15,160 14,208 9,500 9,500 $ - Cintas, Zep, Adams, Erkens Water 68 41941 -300 Professional Services 5,505 7,250 10,832 7,000 7,000 $ - Admin fees (Paychex, Acclaims, US Bank, HRA) 69 41941 -321 Telephone 3,750 3,085 3,065 3,000 3,000 $ - 70 41941 -352 Gen. Notices Public Hearing information 2,970 3,651 1,632 2,000 2,000 $ - Crow River / Sun News 71 41941 -364 Workers Comp Insur. (Misc. Vol. Commissioners Staff) 42 - 1 438 438 $ - 72 41941 -380 Utilities / Outside Services 14,744 17,848 14,904 14,500 14,500 $ - Center Point, Randys, Wright Henn Elec, Wright Henn Security 73 41941 -400 Repairs /Maintenance Bldg. 9,957 2,884 7,060 4,000 4,000 $ - 74 41941 -520 Buildings & Structures - - 4,000 $ 4,000 Facility 75 41941 -810 Refunds /Reimbursements 9 - - $ - 76 Total City Hall Operating 54,784 56,806 61,362 48,938 52,938 4,000 77 78 IT Technology 80 41951 -207 Computer / Supplies 7,260 5,285 6,295 10,000 7,500 $ (2,500) Annual license renewal 81 41951 -210 Operating Supplies 4,500 $ 4,500 Hardware /Software 82 41951 -300 Professional Supplies 6,000 $ 6,000 Managed services 83 Facility Assets 7,000 $ 7,000 Wi -Fi to civic center, conference room AV improvements 84 Total IT Technology 7,260 5,285 6,295 10,000 25,000 15,000 85 86 = Engineering 88 43170 -300 Professional Services 25,706 41,277 68,388 36,000 40,000 $ 4,000 89 Total Engineering 123,377 41,277 68,388 36,000 40,000 $ 4,000 90 91 Fire 92 42200 -300 Professional Services 236,742 248,613 247,090 250,000 250,000 $ - Estimate 93 42200 -550 Motor Vehicles 13,868 18,946 11,258 - - $ - 94 42200 -580 Safety Inspections - 676 1,000 - $ (1,000) New -Start inspection program 95 Total Fire Services 250,609 267,560 259,023 251,000 250,000 $ (1,000) 1 1 CITY OF CORCORAN 2013 DRAFT BUDGET REV 8 11/29/12 DRAFT 110. 2 2013 3 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2009 ACTUAL 2010 ACUTAL 2011 ACTUAL 2012 BUDGET 2013 BUDGET BUDGET DIFFERENCE 2012/2013 PASS THROUGH PAGE # 96 97 Building Inspections 98 42400 -300 Professional Services 25,973. r 45,885 48,461 30,000 15,000 $ (15,000) 99 42400 -437 Surcharges 1,141 2,969 2,995 2,500 2,500 $ - 100 Total Building Inspections 27,115 48,854 51,457 32,500 17,500 $ (15,000) 101 102 Recycling ■ 103 43232 -210 Operating Supplies 511 202 1,839 1,000 1,000 $ - 104 43232 -300 Professional Services 64,140 66,339 71,176 63,345 69,000 $ 5,655 i 43232 -34400 372 105 Total Recycling 64,651 66,541 73,016 64,345 70,000 $ 5,655 106 107 GRAND TOTAL CITY HALL 789,877 791,624 763,802 712,527 674,882 $ (37,645) 108 109 City Administrator - - - a 110 41300 -100 Wages & Salaries 60,325 87,960 87,623 92,141 93,987 $ 1,846 Includes step increase and 2% COLA 111 41300 -121 PERA 4,059 6,161 6,353 6,680 6,814 $ 134 112 41300 -122 FICA / SS 3,446 4,890 4,857 5,713 5,827 $ 114 113 41300 -126 Medicare 806 1,151 1,129 1,336 1,363 $ 27 114 41300 -130 Employer Paid FSA 175 350 - 350 350 $ - 115 41300 -131 Employer Paid Health 5,872 11,566 9,123 12,671 13,467 $ 796 116 41300 -133 Employer Paid HSA - 4,100 $ - 117 41300 -140 Unemployment Compensation 6,345 2,514 - - $ - 118 41300 -208 Training 444 1,567 2,668 2,500 2,500 $ - 119 41300 -210 Operating Supplies 261 - 837 700 700 $ - 120 41300 -300 Professional Services 30,210 - - - - $ - 121 41300 -364 Workers' Compensation 750 903 709 840 840 $ - 122 41300 -433 Dues & Memberships 834 834 871 900 900 $ - 123 Grand Total City Administrator 113,527 117,895 118,270 123,831 126,748 $ 2,917 124 125 Ellillt City Clerk / Administrative Staff y 126 41400 -100 Wages & Salaries 69,356 115,842 123,369 130,521 117,112 $ (13,409) Includes step increase and 2% COLA/CET expense all in 100 - 41920 -XXX 127 41400 -110 Overtime 3,293 960 194 2,000 2,000 $ - 128 41400 -121 PERA 3,958 8,578 8,912 9,608 8,635 $ (973) 129 41400 -122 FICA / SS 4,558 7,593 8,312 8,217 7,385 $ (832) 130 41400 -126 Medicare 1,150 1,787 1,933 1,922 1,727 $ (195) 131 41400 -130 Employer Paid FSA 350 850 700 1,050 700 $ (350) 132 41400 -131 Employer Paid Health 5,020 6,086 6,754 31,678 26,934 $ (4,744) 133 41400 -132 Medical Cafeteria 3,630 8,026 14,630 $ - 134 41400 -133 Employer Paid H S A 1,947 1,875 2,225 $ - 135 41400 -140 Unemployment Compensation 6,755 3,822 - $ - 136 41400 -208 Training 1,473 725 1,044 2,000 3,500 $ 1,500 137 41400 -210 Operating Supplies 180 - 396 500 500 $ - 139 41400 -364 Workers' Compensation Insurance 1,164 1,337 1,293 1,411 1,411 $ - 140 41400 -433 Dues & Memberships 35 160 60 150 150 $ - 141 Grand Total Admin Staff 129,112 157,640 169,822 189,057 170,054 $ (19,003) 142 143 Code Enforcement I . 144 41920 -100 Wages & Salaries 5,514 10,998 39,419 $ 28,421 Includes step increase and 2% COLA 145 41920 -110 Overtime - - 1,000 $ 1,000 146 41920 -121 PERA 400 797 2,930 $ 2,133 147 41920 -122 FICA / SS 341 682 2,506 $ 1,824 148 41920 -126 Medicare 80 159 586 $ 427 149 41920 -130 FSA Employer - - 350 $ 350 150 41920 -131 Health Insurance - 6,336 13,467 $ 7,131 151 41920 -140 Unemployment Compensation - - $ - 152 41920 -208 Training - $ - 153 41920 -210 Operating Supplies 595 1,500 1,500 $ - 154 41920 -331 Vehicle Expense - $ - 155 41920 -344 Public Hearing Notices - $ - 156 41920 -364 Workers' Compensation - $ - 157 41920 -417 Uniform - 100 100 $ - 158 Grand Total Code Enforcement - 6,930 20,572 61,858 $ 41,286 159 160 161 43190 -300 Professional Services 3,000 $ 3,000 Wage and Benefits Market Study 162 Total Employee Benefit Chgs 3,000 $ 3,000 163 164 = Transfers to /from Other Funds T _ 165 49360 -710 Residual Equity Transfer $ - 166 49360 -720 Operating Transfers 14,390 4,842 $ - 167 $ - 168 Grand Total Administration 1,032,516 1,072,002 1,058,824 1,045,987 1,036,542 (12,445) 169 2 1 CITY OF CORCORAN 2013 DRAFT BUDGET REV 8 11/29/12 DRAFT 11c. 2 2013 3 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2009 ACTUAL 2010 ACUTAL 2011 ACTUAL 2012 BUDGET 2013 BUDGET BUDGET DIFFERENCE 2012/2013 PASS THROUGH PAGE # 170 PUBLIC WORKS 171 PERSONNEL SERVICES 172 43100 -100 Full -time - Regular 273,256 276,057 285,064 280,363 279,203 $ (1,160) Includes 2% COLA increase 173 43100 -110 Full -time - Overtime 19,193 24,077 19,345 19,000 19,380 $ 380 Includes $1,000 for Country Daze 174 43100 -121 PERA 20,638 22,801 20,926 21,704 21,647 $ (57) 175 43100 -122 FICA / SS 15,915 16,965 16,239 18,561 18,512 $ (49) 176 43100 -126 Medicare 3,835 4,462 3,772 4,341 4,329 $ (12) 177 43100 -130 Employer Paid FSA 1,750 1,750 984 1,750 1,750 $ - 178 43100 -131 Employer Paid Health 36,431 35,885 38,729 63,355 67,335 $ 3,980 179 43100 -132 Medical Cafeteria 2,059 4,759 6,408 $ - 180 43100 -133 Employer Paid H S A 10,818 11,044 11,724 $ - 182 43100 -140 Unemployment Compensation - 589 - $ - 183 43100 -364 Workers' Compensation Insurance 21,228 17,974 13,419 15,076 15,076 $ - 184 43100 -417 Uniforms 5,730 4,950 6,920 7,000 7,000 $ - 185- 186 187 PW MICS. OPERATING EXPENSES 188 43100 -200 Office Supplies 5 - - $ - 189 43100 -208 Training and Instruction 1,960 1,786 1,863 2,500 4,000 $ 1,500 Training vendor change ?? 190 43100 -210 Operating Supplies 14,549 20,026 15,583 20,000 20,000 $ - 191 43100 -212 Motor Fuels 24,822 30,382 39,943 32,000 32,000 $ - 192 43100 -220 Repair/ Main. Supplies 21,962 19,065 86,507 20,000 20,000 $ - 193 43100 -223 Building Repair 649 50,711 7,752 6,500 4,500 $ (2,000) 194 43100 -300 Professional Services 2,100 2,100 2,100 2,100 2,100 $ - 195 43100 -321 Telephone 3,537 3,941 4,386 3,600 5,600 $ 2,000 196 43100 -360 Insurance - 3,645 - $ - 197 43100 -380 Utility services 9,072 7,142 8,884 9,000 9,000 $ - 198 43100 -810 Refunds /Reimbursements - 199 200 Total PW Misc. 97,200 $ 201 CITY OPERATING SERVICES 202 43100 -222 Seal Coating - 52,440 50,088 50,000 50,000 $ - 203 43100 -225 Land Scape /Ditch Maintenance 4,841 8,305 11,923 10,000 10,000 $ - 204 43100 -226 Sign Repair Material 1,901 3,415 5,502 6,000 6,000 $ - 205 43100 -227 Crack Filling 20,303 10,667 15,338 16,000 10,000 $ (6,000) 206 43100 -228 Dust Control 92,601 75,338 98,033 90,000 100,000 $ 10,000 based on past experience - may change with council decision 43100 -34301 $70,000 364 207 43100 -229 Culverts 1,925 6,242 10,120 7,000 13,000 $ 6,000 209 43100 -231 Drain Tile 2,416 - - $ - 210 43100 -232 Gravel 93,461 103,078 95,049 130,000 130,000 $ - 211 43100 -233 Asphalt/Maintenance patching 111,903 143,687 123,719 130,000 130,000 $ - 212 43100 -381 Signal Lights /street lights 2,286 2,412 2,624 3,000 3,500 $ 500 213 PW Operating 405,586 6 442,000 $ 10,500 214 PARKS PERSONNEL SERVICES 215 45200 -100 Wages and Salaries 16,213 15,498 14,480 28,128 27,345 $ (783) 216 45200 -110 Overtime 54 1,083 - - - $ - 217 45200 -121 PERA - - - - - $ - 218 45200 -122 FICA /SS 999 983 843 1,744 1,695 $ (49) 219 45200 -126 Medicare 245 231 197 408 397 $ (11) 220 45200 -130 Employer Paid FSA - - - - $ - 221 45200 -131 Employer Paid Health - - - - $ - 222 45200 -364 Workers' Compensation Insurance 160 2,600 3,799 4,493 4,493 $ - 223 Total Parks Personnel PARKS - MISC. OPERATING EXPENSES PARKS 17,671 20,394 19,319! 773 3 f 224 225 45200 -210 Operating Supplies 7,794 8,087 6,492 8,000 8,000 $ - 226 45200 -220 Repair/ Main. Supplies 19 255 330 1,100 1,100 $ - 227 45200 -221 Maintenance Project 7,461 9,457 10,352 15,000 15,000 $ - 228 45200 -300 Professional Services - - $ - 229 45200 -321 Telephone 680 721 750 700 700 $ - 230 45200 -380 Utility services 6,243 5,769 4,437 7,100 7,100 $ - 231 45200 -530 Improvements Other than Bldg 48,450 35,903 35,823 35,823 35,823 $ - NW Trails Snowmobile Club expense $35,823 45200 -33422 $35,823 375 232 45200 -810 Refunds /Reimbursements - $ - 233 Total Parks Operating 70,647 60,191 58,183 67,723 67,723 $ - 234 235 Total Parks 88,318 80,586 77,502 102,496 101,653 $ (843) 236 237 Ice & Snow Removal 238 43125 -210 Snow and Ice Removal 28,450 32,703 21,412 29,000 29,000 $ - Salt and Sand 43125 -36200 $8,010 369 239 Total Snow & Ice 28,450 32,703 21,412 29,000 29,000 $ - 240 241 GRAND TOTAL PUBLIC WORKS & PARKS 1,006,960 1,078,987 1,101,859 1,100,346 1,114,585 $ 19,894 242 3 1 CITY OF CORCORAN 2013 DRAFT BUDGET REV 8 11/29/12 DRAFT 110. 2 2013 3 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2009 ACTUAL 2010 ACUTAL 2011 ACTUAL 2012 BUDGET 2013 BUDGET BUDGET DIFFERENCE 2012/2013 PASS THROUGH PAGE # 243 POLICE 244 PERSONNEL SERVICES 245 POLICE 246 42100 -100 Wages (Union) 460,839 492,602 479,168 505,745 334,681 $ (171,064) 2% COLA 247 42100 -101 Salaries 181,171 $ 181,171 248 42100 -110 Overtime 12,680 8,870 11,251 9,500 9,500 $ - Includes $1,000 for Country Daze /Lieutenant not eligible for OT or Holiday Cash 249 42100 -111 Overtime Events 14,880 12,285 13,762 15,000 15,000 $ - Pass thru funds only /no Motocross/ No Rockin Rogers 42100 - 33620/34201 $15,000 351/353 250 42100 -121 PERA 73,720 75,120 72,689 76,043 77,570 $ 1,527 251 42100 -122 FICA / SS (123) - - - $ - 252 42100 -126 Medicare 7,242 7,443 7,507 7,657 7,811 $ 154 253 42100 -130 Employer Paid FSA 2,389 2,450 414 2,450 2,450 $ - 254 42100 -131 Employer Paid Health 24,328 34,167 36,189 39,283 42,699 $ 3,416 255 42100 -132 Medical Cafeteria 29,954 25,863 35,027 31,266 33,985 $ 2,719 256 42100 -133 Employer Paid H S A 7,500 9,376 11,126 9,621 11,297 $ 1,676 257 42100 -134 Employer Paid HRA 1,875 - - - $ - 258 42100 -364 Workers' Compensation 18,945 26,979 25,287 29,065 24,000 $ (5,065) 259 TOTAL 654,231 695,155 692,419 725,630 740,164 $ 14,534 260 PART TIME 261 42101 -100 Wages and Salaries 42,226 64,661 65,047 76,325 78,100 $ 1,775 $.50 increase per hour 263 42101 -111 Overtime Events 1,810 2,162 3,548 - - $ - Pass thru only -PT officer works events if no full time officer available -funds from 42100 -111 264 42101 -121 PERA 927 4,290 1,955 2,500 2,500 $ - 265 42101 -122 FICA / SS 2,522 3,887 1,958 4,732 4,842 $ 110 266 42101 -126 Medicare 646 969 982 1,107 1,132 $ 25 267 42101 -140 Unemployment Comp - 5,141 - $ - 268 TOTAL 75,969 78,631 84,664 86,574 $ 1,910 269 POLICE ADMIN 270 42102 -100 Wages and Salaries 35,263 36,549 37,639 40,248 42,328 $ 2,080 Clerk final step pay and 2% COLA 271 42102 -110 Overtime - - - 500 500 $ - 272 42102 -121 PERA 2,639 2,796 2,738 2,954 3,105 $ 151 PT officers who are employed as full time at home agency are PERA eligible 273 42102 -122 FICA / SS 2,385 2,499 2,617 2,526 2,655 $ 129 274 42102 -126 Medicare 564 588 608 591 621 $ 30 275 42102 -130 Employer Paid FSA 350 350 350 350 350 $ - 276 42102 -131 Employer Paid Health 1,322 164 1,324 1,300 3,430 $ 2,130 277 42102 -132 Medical Cafeteria 3,897 4,616 5,125 5,200 2,730 $ (2,470) 278 TOTAL 46,420 = 47,563 50,401 53,669 35,719 $ 2,050 279 280 SUPPLIES 281 42100 -200 Office Supplies 5,405 4,670 4,300 5,000 5,000 $ - 282 42100 -201 Postage 844 465 647 500 500 $ - 283 42100 -208 Training Classes and Supplies 5,603 9,706 12,125 10,000 10,000 $ - 284 42100 -209 Police Reserves Equipment 3,747 2,806 3,707 3,500 3,500 $ - 285 42100 -210 Patrol Supplies 2,975 3,434 2,950 3,500 3,500 $ - 286 42100 -212 Motor Fuels 22,191 30,805 40,336 34,000 34,000 $ - 287 42100 -417 Clothing and Uniforms 5,936 6,909 6,709 8,460 8,460 $ - 288 42100 -433 Dues and Memberships 1,174 1,065 790 1,000 1,000 $ - 289 42100 -810 Refunds /Reimbursements - - - $ - 290 Wm. TOTAL 47,874 - 59,860 71,564 65,960 65,960 $ - 291 292 CONTRACTUAL SERVICES 293 42100 -220 Maintenance - Motor Vehicle 10,257 9,066 8,962 8,000 8,000 $ - 294 42100 -223 Building Maintenance and Repairs 1,365 3,268 2,405 3,000 3,000 $ - 295 42100 -300 Professional - Animal Control 507 - 586 500 500 $ - 296 42100 -301 Prisoner - Professional Fees 11,824 3,065 4,966 8,000 8,000 $ - 297 42100 -304 Legal Services 33,240 28,757 34,238 30,000 30,000 $ - 298 42100 -321 Telephone 4,403 4,939 5,917 7,200 7,200 $ - 299 42100 -323 Radio Units 12,248 12,543 12,161 15,300 15,300 $ - 300 42100 -380 Utility Services / Civil Defense /Emergency Management 2,692 3,074 3,999 4,000 4,000 $ - 301 TOTAL 76,537 64,713 73,234 76,000 76,000 $ - 302 303 GRAND TOTAL POLICE 873,193 943,260 966,249 1,005,923 1,024,417 18,494 304 305 306 rOMBINED DEPARTMENT TOTAL EXPENDITURES 2,912,668 3,094,249 3,126,932 3,152,256 3,175,544 $ 25,943 4 1 CITY OF CORCORAN 2013 DRAFT BUDGET REV 8 11/29/12 DRAFT 11c. 2 2013 3 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2009 ACTUAL 2010 ACUTAL 2011 ACTUAL 2012 BUDGET 2013 BUDGET BUDGET DIFFERENCE 2012/2013 PASS THROUGH PAGE # 307 308 Debt Service 309 Equipment Certificate Fund # 309 & 416 310 2006 & 2008 & 2010 Certificates 316 Principal & Interest 148,649 244,561 264,478 220,170 161,689 317 Required 5% overage 7,432 12,228 13,224 11,009 8,084 318 Total 156,081 256,789 277,702 231,179 169,773 $ (61,405) 326 327 Facility Expansion (PD) #307 & #407 330 Principal & Interest 41,720 41,404 41,830 41,412 40,828 331 Required 5% Overage 2,086 2,070 2,092 2,071 2,041 332 Total 43,806 43,474 43,922 43,483 42,869 $ (614) 333 334 Facility Expansion (Public Works) 335 Principal & Interest 65,000 336 Required 5% Overage 3,250 337 Total 68,250 338 339 Equipment Certificate Fund # 309 & 416 340 2012 Certificates 341 Principal & Interest 47,036 $ 47,036 342 Required 5% overage 2,352 343 Total 49,388 344 345 COMBINED DEBT SERVICE EXPENDITURES 199,887 300,263 321,623 274,662 330,281 $ 55,619 346 5 1 CITY OF CORCORAN 2013 DRAFT BUDGET REV 8 11/29/12 DRAFT 11c. 2 2013 3 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2009 ACTUAL 2010 ACUTAL 2011 ACTUAL 2012 BUDGET 2013 BUDGET BUDGET DIFFERENCE 2012/2013 PASS THROUGH PAGE # 347 REVENUES 2009 ACTUAL 2010 ACTUAL 2011 ACTUAL 2012 BUDGET 2013 BUDGET BUDGET DIFFERENCE 2012/13 348 GENERAL FUND REVENUE - 349 350 GENERAL GOVERNMENT $ - 351 41900 -31810 Cable Franchise Fee 33,326 34,674 37,253 32,000 35,000 $ 3,000 352 41900 -32110 Liquor Licenses Fees 18,420 18,260 18,260 18,200 18,250 $ 50 353 41900 -33402 Homestead Credit 1,772 1,515 - $ - 354 41900 -33403 Mobile Homestead Credit - - - $ - 355 41900 -33420 AG Preserve Credit 1,873 3,306 4,789 - $ - 356 41900 -33421 PERA State Aid 1,845 1,845 1,845 1,845 1,845 $ - 357 41900 -33422 Other Grants and Aid 32,000 28,630 17,370 - $ - Past years: DNR, 1000 Friends, Met Council 358 41900 -34000 Charges for Services 50 400 65 $ - 359 41900 -34103 Zoning / Subdivision Fees 7,545 5,410 6,265 5,000 6,000 $ 1,000 360 41900 -34105 Copies/ Maps 80 303 152 100 150 $ 50 361 41900 -34107 Assessment Search 25 25 75 50 50 $ - 362 41900 -34108 TIF Administrative Fees 16,000 22,000 8,000 8,500 12,000 $ 3,500 364 41900 -34405 Clean up day Income 1,473 963 1,060 1,000 1,000 $ - 365 41900 -36200 Miscellaneous Revenue 6,629 5,381 7,695 1,000 2,500 $ 1,500 $260.00 Wetland Buffer Signs, $25.00 Fireworks Permit 366 41900 -36210 Interest Earnings 6,271 4,443 4,071 6,000 3,000 $ (3,000) 367 41900 -36217 Sale of Assets 19,400 - - - $ - 368 41900 -36220 Rents / Royalties 4,746 7,812 7,812 3,750 10,848 $ 7,098 Crop Rentals 369 41900 -36230 Donations 900 1,975 1,175 - 1,100 $ 1,100 $ 800.00 Newsletter advertising 370 41900 -36233 Refunds /Reimbursements 1,705 - - - $ - 374 CITY HALL OPERATIONS $ - 375 41941 -34100 General Government - - $ - 376 41941 -34101 Facility Rental 3,043 3,165 4,443 4,500 4,500 $ - 377 41941 -36200 Miscellaneous Revenue 577 1,456 2,778 - 1,000 $ 1,000 378 PUBLIC SAFETY $ - 379 42100 -32240 Animal Licenses 224 8 - - $ - 380 42100 -33423 Police Town Aid 47,258 46,328 46,565 47,000 47,000 $ - 381 42100 -33424 Police Training & POST 4,361 3,585 3,787 4,000 3,500 $ (500) 382 42100 -33620 Other Grants and Aid /Safe & Sober 11,271 10,321 11,248 10,000 10,000 $ - Pass through only - Local traffic project 42100 - 111/42101 -111 $10,000 248 383 42100 -34200 Police Permits 1,650 1,685 1,755 1,500 1,500 $ - 384 42100 -34201 Police Service Charge 7,800 8,400 5,848 5,000 5,000 $ - 42100 - 111/42101 -111 $5,000 248 385 42100 -34202 Police Reports / Misc. Fees 1,310 1,699 1,086 1,500 1,500 $ - 386 42100 -34204 Police Training - 474 - - - $ - 387 42100 -35101 Fines 104,001 110,389 106,500 90,000 90,000 $ - 388 42100 -36230 Donations - - 1,345 - $ - 389 42100 -36233 Refunds /Reimbursements 12,077 - - $ - 390 BUILDING INSPECTION $ - 391 42400 -32210 Building Permit Fees 47,879 77,358 83,590 60,000 50,000 $ (10,000) 42400 -300 $36,771 93 392 PUBLIC WORKS $ - 393 43100 -33418 MSA Road Maint. Fund 100,722 84,891 129,364 130,000 130,000 $ - 394 43100 -34300 Public Works Permits / Fees 2,830 1,535 3,845 3,000 3,000 $ - 395 43100 -34301 Dust Control 72,147 77,854 78,888 55,530 55,530 $ - 43100 -228 $70,000 203 396 43100 -36100 Special Assessments 275 - $ - 397 43100 -36200 Miscellaneous Revenue 70,272 72,521 - - $ - 398 43100 -36233 Refunds /Reimbursements 132 - - - $ - 399 ICE & SNOW REMOVAL $ - 400 43125 -36200 Miscellaneous Revenue 8,010 - $ - 43125 -210 N/A 2012 401 RECYCLING $ - 402 43232 -33610 County Recycling Grant 15,834 16,474 14,551 14,500 14,500 $ - 403 43232 -34400 Recycling Income 59,971 66,946 70,965 65,000 69,000 $ 4,000 Contract increase /fee increase 404 43232 -36200 Miscellaneous Revenue 6 $ - 405 PARKS $ - 406 45200 -33422 Other State Grant 48,450 35,823 35,823 35,823 35,823 $ - Snowmobile trail grant 45200 -530 $35,823 230 407 45200 -34101 Facility Rental 1,018 1,165 1,311 1,000 1,000 $ - 408 45200 -36200 Miscellaneous Revenue 105 45 $ - 409 45200 -36230 Donations 3,895 1,320 - $ - 410 45200 -36233 Refunds /Reimbursements 26 - $ - 411 TRANSFERS TO /FROM OTHER FUNDS $ - 412 49360 -39200 Transfer from Other Fund - 16,426 - $ - 413 414 TOTAL OTHER REVENUES 696,639 777,475 801,473 605,798 614,596 8,798 415 416 41900 -31020 Delinquent Property Taxes 27,615 76,178 40,730 40,000 $ (40,000) 417 41900 -31040 Fiscal Disparities 145,787 178,897 205,805 - - $ - 418 41900 -31050 Property Tax Unallotment - $ - 419 41900 -31100 General Property Taxes (Levy amount) 2,052,748 2,092,929 2,124,825 2,506,458 2,604,456 $ 97,998 420 421 TOTAL GENERAL FUND REVENUE 2,226,151 2,348,003 2,371,360 2,546,458 2,604,456 $ 57,998 422 423 TOTAL DEBT SERVICE TAX LEVY 199,887 300,263 321,623 274,662 330,281 424 425 TOTAL ALL REVENUES 3,122,678 3,425,741 3,494,457 3,426,918 3,549,333 66,796 426 427 TOTAL ALL EXPENSES 3,112,556 3,394,512 3,448,555 3,426,918 3,505,825 $ 78,908 428 429 430 REVENUE - EXPENSE 10,122 31,229 45,901 - 43,508 431 432 Estimated Property Tax Collection Shortfall (26,044) 1% of 2013 General Property Tax Levy (Expected shortfall in collections) 433 h GENERAL FUND RESERVE PER 5 YEAR PLAN 434 Estimated 2013 Year End Reserve 17,464 6 City of Corcoran City Council Meeting Minutes November 29, 2012 - 7:00 PM 9a. The Corcoran City Council met on November 29, 2012, at City Hall in Corcoran, Minnesota. Present were, Mayor Guenthner, Councilor Asleson, Councilor Cossette, Councilor Gmach, and Councilor Milbrandt. Also present were City Administrator Donahue, City Planner Lindahl, City Engineer Torve, Public Works Superintendent Meister, Director of Public Safety Gormley, and City Clerk Heinecke. Mayor Guenthner called the regular meeting to order at 7:00 pm. 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval MOTION: made by Milbrandt, seconded by Gmach to approve the agenda as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0) 4. Open Forum Dennis Stieg 19320 Stieg Rd, Inquired about the "Adopt a Hydrant" program. 5. Presentations -None 6. Planning Business / Landform a. Extension of Final Plat for "Ess Addition" 12- 024/05 - 017/08 -003. Verbal report by Planner Lindahl MOTION: made by Gmach, seconded by Milbrandt to approve Resolution 2012 -67 "Approving an Extension of the Final Plat Approvals for "Ess Edition" for Property Located at the Northwest Quadrant of the Intersection of Highway 55 and Pioneer Trail" as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0) 7. Engineering / Wenck `Lc a. Request for Feasibility Study from Lennar Builders. Report by Planner Lindahl and Engineer Torve. $20,000 escrow will be required. 8. Public Hearing -None 9. Consent Agenda a. Draft Minutes of November 8, 2012 Council Meeting b. Draft Minutes of November 8, 2012 Canvass Board c. Approval of Agreement Between Hennepin County and City for Equipment Grant d. Approval to Purchase of Field Mower e. Approval of Engagement Letter for 2012 City Audit MOTION: made by Cossette, seconded by Milbrandt to approve the consent agenda as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0) 10. Staff Reports / Memos /Commissions a. Financial Performance Report, received no action taken. b. Planning Project Update, received no action taken. c. Code Enforcement Update, received no action taken. d. Commission Appointments memo, received no action taken. e. Visit with Santa reminder, no action taken. 11. Unfinished Business a. Sewer and Water Project, no report. City of Corcoran City Council Meeting Minutes November 29, 2012 - 7:00 PM 9a. b. PW Facility, Administrator Donahue presented a verbal report and asked council to weigh in on the need to provide sprinkling service to the building. Bruce Ternes, Ebert Construction presented a verbal report to the council. Council discussed and directed staff to continue the process. c. Draft 2013 Budget Discussion, Administrator Donahue presented a verbal report. Council discussed and advised staff of suggested edits. Discussion to continue at the 12/13/12 council meeting. 12. New Business -None 13. Claims as Presented a. Escrow Claims (Fund #500) MOTION: made by Milbrandt, seconded by Gmach to approve all escrow claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0) b. Building Inspections Claims MOTION: made by Asleson, seconded by Gmach to approve all building inspection claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0) c. All Other Claims As Presented MOTION: made by Cossette, seconded by Milbrandt to approve all other claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0) 14. Unscheduled Items -None 15. Review of Upcoming Council Meeting Agenda a. Annual City Charter meeting to be help December 20, 2012 at 6:30 pm b. Budget Public Hearing c. Streeter Co., Ryan Wetland Mitigation Noe MOTION: made by Milbrandt, seconded by Gmach to adjourn. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0) Meeting adjourned at 9:08 Jeanie Heinecke, City Clerk TO: FROM: DATE: Wenck SUBJECT: Dan Donahue, City Administrator Kent Torve, P.E., Heather Libby P.E. December 6, 2012 Sewer and Water Change Order No. 3 Wenck Associates, Inc. 1800 Pioneer Creek Ctr. P.O. Box 249 Maple Plain, MN 55359 -0249 (763) 479 -4200 Fax (763) 479 -4242 E -mail: wenckmp @wenck.com Council Action Requested Approve Change Order No. 3 to adjust the current contract amount by (- 10,307.27). Background Reconciliation of quantities was performed with the Contractor to reach agreement on installed amounts. The change order details the individual items and justifications for each item. A large deduct was stabilization rock since minimal unforeseen soil conditions occurred and add -ons included erosion blanket on both County Road 10 side slopes and steep slopes along the main line. The final constructed value will be within 1% of the original amount. SECTION 00540 CHANGE ORDER Change Order No. 3 Date December 4, 2012 Agreement Date July 17. 2012 Name of Project: Corcoran Sewer and Water Utility Project Owner: City of Corcoran Contractor: SR Weidema The following increases are hereby made to the Original Contract: 1. Schedule A Bid Item: 15" PVC Sewer Pipe SDR 26, 26 -28' — an additional 6 feet of this pipe was required to complete the work at $64 /L.F. for a contract increase of $384. 2. Schedule C Bid Item: Silt Fence — an additional 1,2861.f. of silt fence was required to be installed at $1.45/If resulting in a contract increase of $1,864.70. 3. Schedule C Bid Item: Rock Construction Entrance — the original bid called for installation of 1 rock construction entrance. Two entrances were actually installed in at $4,000 each order to efficiently mobilize the project site resulting in a contract increase of $4,000. Total Contract Increases $6,248.70 The following deductions are hereby made to the Contract Documents: 1. Schedule A - Bid Item: Anti - Seepage Collar — the original bid called for installation of 11 anti - seepage collars, however only 10 were required to be installed at $600 each for a contract decrease of $600. 2. Schedule A Bid Item: 48" DIA Excess MH Depth Over 12' —the original contract called for 157 feet of excess depth but 155.51 feet were actually installed at $125 /ft resulting in a contract decrease of $186.25. 3. Schedule A Bid Item: Stabilization Rock — the original bid called for installation of up to 400 c.y. of stabilization rock. Due to site conditions not requiring stabilization rock only 5 c.y. was actually used resulting in a contract decrease of $22.910. 4. Schedule B Bid Item: 12" Watermain PVC C -900 the original contract called for 6,238 If of watermain to be installed 6,065 If was actually installed at $31/If resulting in a contract decrease of $5,363. T:t2294- Corcoran110 -Sew r and Water planning (TIF Districts ]107- Constructionknnslruction managmcnt \Change Order 3.doc Change Order 5. Schedule B Bid Item 6" Class 52 DIP Hydrant Leads — The original contract called for 120 If of hydrant leads to be installed, 109 if was actually installed at $30/1f resulting in a contract decrease of $330. 6. Schedule B Bid Item 12" Gate Valve and Box — The original contract called for 3 gate valves to be installed, 2 If were actually required and installed at $2,900 /each resulting in a contract decrease of $2.900. 7. Schedule C Bid Item: Wetland Restoration — the original bid called for 4 acres of wetland restoration only 3.25 acres was actually restored as wetland at $5,000 /acre resulting in a contract decrease of $1.250. 8. Schedule C Bid Item: Site Restoration Seed and Mulch — the original bid called for 16 acres of seed and mulch with MnDOT mix 250, property owners were given the choice of how they wanted their fields restored so only 4.65 acres was actually seeded using the MnDOT mix 250 at $1,700 /acre resulting in a contract decrease of $19,295. 9. Schedule D Bid Item: 6" Forcemain PVC C -900 — The original contract called for 1690 If of forcemain to be installed, 1600 if was actually installed at $18.25/If resulting in a contract decrease of $1.642.50. Total Contract Deductions - $54,476.75 The following additional items are hereby made to the Contract Documents: 1. When excavating the trench to install the pipe, several drain tiles were encountered. These areas required installation of a pipe to connect them prior to backfilling the excavation trench. Below is a summary of the pipe size, length and cost used to connect the drain tile to their original position. • 6 -inch — 1 1 8 I.f. at $6.60 per 1.f. for a total of $778.80 • 8 -inch — 160 1.f. at $8.15 per 1.f. fora total of $1.304.00 • 10 -inch — 541.f. at $12.20 per 1.f. for a total of $658.80 2. During construction of the watermain a pipe sleeve was required to be installed to connect complete the connection of the watermain. The Lump sum total for installation of the pipe sleeve resulted in a contract increase of $2.674. 3. Furnishing electrical service to the flow meter was unknown during the design phase of this work. It was not included in the original bid. The water flow meter to be installed requires electrical power. The contractor has provided a lump sum cost to furnish and install electrical service for the flow meter resulting in a contract increase of $3.822.50 4. The City of Maple Grove has requested that the read out for flow meter be installed such that their personnel would not need to open the manhole to read it. It is proposed that a small T.\2294- Corcoran\ 0-Sewer and Water Planning (W Districts )\U7- Constru nionknnstruction n anagrneu \Change Order 3.doc Change Order enclosure panel be installed with a view through portion to read the meter. The additional cost for this work has been provided as a lump sum contract increase of $575. 5. The original plans called for a section of the watermain to have insulation installed above the pipe as it was less than 7.5 -feet below the ground surface, 22 s.y. at $35 /sy resulting in a contract increase of $770.00 6. Site restoration for each of the properties varied slightly from what was in the original plan. The original plan called for seed and mulch in all disturbed areas. Some of the property owners didn't want the area to be seeded as it would be farmed next year or they had specific requests for the seed to be used. Below is a summary of the contract increased cost for the restoration: - Alfalfa/Orchard Grass — 6.5 acres at $1,850 /acre for a contract increase of $12.025. - Disk Anchored Mulch — 7 acres at $485 /acre for a contract increase of $3.395. 7. To help prevent erosion several high risk areas were restored utilizing erosion control blanket 8,100 sy of erosion control blanket was installed at $1.31 /sy for a contract increase of $10.611. 8. Riprap was installed at an existing pipe culvert in the ROW of County Road 10. There was 12 cy of riprap added at $108.89/cy for a contract increase of $1.306.68. Total Contract Additions — $37,920.78 Original Contract Price: $ 1,178,801.16 (1.070,184.30 original + $102.870.00 Maple Grove) Current Contract Price adjusted to previous Change Order: $ 1.175.696.82 The Contract Price due to this Change Order will be increased by $ (- I0.307.27). The new Contract Price including this Change Order will be $ 1,165 389.55 The Contract Time will be (increased) (decreased) by calendar days. The revised contract completion date for completion of all work will be Approvals Required: To be effective, this Order must be approved by the Owner and the Contractor if it changes the scope of objective of the work, or as may otherwise be required by the OWNER'S Supplemental General Conditions. Requested by: 12/6/12 Kenton C. Torve, P.E., Corcoran City Engineer Ordered by: City of Corcoran Accepted by: A %• L �W -1. (Contractor) Original Contract — Required Completion Date T:L394- Corcoran \10.5emxr and Water Planning ([7F Distnc )107- Constntaionkonstrucnan nunagment Change Order 3 doc Change Order TO: FROM: DATE: Wenck SUBJECT: Dan Donahue, City Administrator Kent Torve, P.E., Heather Libby P.E. December 6, 2012 Sewer and Water Pay Request No. 4 Wenck Associates, Inc. 1800 Pioneer Creek Ctr. P.O. Box 249 Maple Plain, MN 55359 -0249 (763) 479 -4200 Fax (763) 479 -4242 E -mail: wenckmp @wenck.com Council Action Requested Approve Pay Request No. 4 in the amount of $ 63,926.15. Project Update The sewer and water pipe and valve installation is complete with the following items remaining: • Water meter and electrical service installation this week, • Complete the water bacteria testing after meter installation, and • Receive Maple Grove acceptance The City retains $58,269.57 on the project which is expected to be released in 2013. PAYMENT REQUEST FORM OWNER: City of Corcoran PROJECT: Corcoran Sewer and Water Utility Project CONTRACTOR: SR Weidema: 17600 113`)' Ave N, Maple Grove, MN 55369 PAY ESTIMATE NO. 4 Original Contract Amount (with Maple Grove water) $ 1,173,054.30 Contract Changes approved to Date (Change Order 1, 2, 3) $ (- 7,664.75) Revised Contract Price $ 1,165.389.55 Work Completed to Date (see attached) $ 1,165,391.49 Retainage to Date, 5% $ 58.269.57 Work Completed to Date less Retainage to Date $ 1,107,121.92 Total Amount Previously Certified $ 1,043.195.77 Payment Request This Estimate $ 63,926.15 CERTIFICATE OF CONTRACTOR 1 declare under penalty of perjury that this account, claim, or demand is just and correct and that no part of it has been paid. I hereby certify that the work and the materials supplied to date, as shown on the request for payment, represents the actual value of accomplishment under the terms of the contract dated July 17, 2012 between CITY OF CORCORAN (OWNER) and SR WEIDEMA (CONTRACTOR) and all authorized changes thereto. CONTRACTOR Approval: Title MCV*-2CLci Date /4/6 /i c WENCK ASSOCIATES, INC. e °"'-"' Date December 6.2012 "Kenton C. Torve, P.E. CITY OF CORCORAN Date 00530 -1 T:\22 4- Corcoran \lO.5uwer and Water Planning (T[F Disnicts)107- Coiuuuction4pay requestslpay request 4duc Payment Request Form •� Wenck TO: Dan Donahue, City Administrator FROM: Kent Torve, P.E. DATE: April 5th, 2011 SUBJECT: Ryan Companies Wetland Mitigation Site Wenck Associates, Inc. 1800 Pioneer Creek Center P.O. Box 249 Maple Plain, MN 55359 -0249 (763) 479 -4200 Fax (763) 479 -4242 E -mail: wenckmp @wenck.com Background In 2005, Ryan Companies proposed to impact wetland for a development project within the City of Maple Grove. Working with the City of Maple Grove, the Elm Creek Watershed Management Commission, and the City of Corcoran, Ryan Companies gained approval to create approximately 12 acres of new wetland as mitigation for the impact within the City of Corcoran on Parcel #27- 119 -23 -44 -0027. The property is generally located along the east side of Old Settlers Road. During the wetland permitting /approval process it was determined that the City of Maple Grove would be the Local Government Unit with the responsibility to oversee and ensure the success of the wetland mitigation/creation. A new wetland creation requires up to five years or more of monitoring and maintenance activities to meet the performance standard required in law. Presumably, Ryan Companies is nearing the end or has successfully completed the necessary monitoring and maintenance to achieve a Final Approval of their wetland mitigation responsibilities under their Wetland Conservation Act (WCA) permit. Property Restrictions and Covenants Ryan Companies has approached the City of Corcoran to assume ownership of the property and therefore we have reviewed the City file and put together a summary of items regarding to wetland condition and process. As part of the WCA permitting process for wetland mitigation sites, a Declaration of Restrictions and Covenants (DRC) has been established and filed for the subject property with Hennepin County. The DRC establishes a perpetual conservation easement for the property pursuant to Minnesota Statute Ch. 84C to fulfill the requirements and ongoing functions and values created through the Wetland Replacement Plan. The restrictions of the DRC include provisions that the property cannot be used for certain uses including but not limited to: agricultural crops, livestock grazing, and constructing structures. Request for Additional Documentation To evaluate the current condition of the wetlands and the property in general, staff recommends obtaining the following for further review: 1. Although the City file contained a project plan, we recommend we review an As -Built or Record Drawing of the pipe inverts, topography, wetlands, and "hill "; 2. All annual Wetland Mitigation Monitoring Reports; and 3. Available correspondence regarding the Wetland Mitigation Site including: Technical Evaluation Panel (TEP) Findings since construction, approval of wetland mitigation areas, currently prescribed and outstanding maintenance activities, and correspondence relative to the project from the City of Maple Grove. Recommendation Should the City Council wish to pursue this parcel, Wenck recommends the City collect an escrow from Ryan for $5,000 along with the above documents to review the hydraulics, conduct a property walkthrough with Public Works, and interview Maple Grove LGU regarding the site. A memorandum of findings will be provided to Council upon completion. Hennepin County Property Map Print Page 1 of 1 Hennepin County Property Map - Tax Year: 2010 The data contained on this page is derived from a compilation of records and maps and may contain discrepancies that can only be disclosed by an accurate survey performed by a licensed land surveyor. The perimeter and area (square footage and acres) are approximates and may contain discrepancies. The information on this page should be used for reference purposes only. Hennepin County does not guarantee the accuracy of material herein contained and is not responsible for any misuse or misrepresentation of this information or its derivatives. Selected Parcel Data Parcel ID: 27- 119 -23 -44 -0027 Owner Name: RYAN COMPANIES US INC Parcel Address: 52 ADDRESS UNASSIGNED , CORCORAN , Property Type: VACANT LAND -RES Homestead: NON - HOMESTEAD Area (sqft): 940356 Area (acres): 21.59 A -T -B: TORRENS Market Total: $144,000.00 Tax Total: $2,245.78 Date Printed: 2/15/2011 10:46:57 AM Current Parcel Date: 2/4/2011 MN 00000 Sale Price: $649,900.00 Sale Date: 09/2005 Sale Code: VACANT LAND http: / /gis.co.hennepin. mn.us /HCPropertyMap /Locator.aspx 2/15/2011 CITY OF CORCORAN 8200 COUNTY ROAD 116. CORCORAN. MN 55340 763.420.2288 - OFFICE 763.420.6056 - FAX E -mail - aeneral(ci.corcoran.mn.us / Web Site - w.vw.ci.corcoran us mn Date: August 1, 2005 To: Neighboring Property Owners to 71;o( Old Settlers Road From: Sue Vergin, City Administrator Re: Recap of July 28, 2005 Council Meeting E On Thursday, July 28, 2005 the City Council did meet and address the wetland mitigation proposed for property located on Old Settlers Road, north of 70th Avenue N. We want to thank those of you there were in attendance for your comments. The Council did work through this matter, and did agree to grant a grading permit for the mitigation. However, there will be conditions placed on this permit that the developer will need to comply with. At the meeting some of the neighbors requested that they receive a copy of the conditions that the engineer had suggested to the City Council, see attached. Additional conditions will be added as staff works through the permitting process with the developer. Questions or comments on this matter may be directed to me at (763) 420 -2288, ext. 13. Respectfully, Sue Vergin City Administrator CITY OF CORCORAN CITY COUNCIL MEETING JULY 28, 2005 send a letter to the Mayor Cossette once again reiterated that letters to the Mayor will not be accepted in the future. If residents want to write a letter to any of the council members that is fine, but no correspondence between each other. Any correspondence should go through city hall where that information becomes public. Lymangood — I have quite a long list of responses to the information that has been provided. If you rather I not respond to those I would at least like the minutes to reflect my inability to put my responses to council member Jacobs material on the record and most specifically I think that we should release all emails to the public regarding this topic and I heard a data practice request of where council members Jacobs and Grabowski's computers he so that the public can review those email fi les. Attorney Carson responded on how to access public data, a request needs to be made and then the city would respond to that request in the appropriate manner. Lymangood — in addition a part of that data practice is a maintenance requirement such that you can not delete emails. That would also be a violation if those become unavailable to the public. Reconsideration of Agenda Item 10.a. Wetland Mitigation Plan Reconsider Wetland MOTION by Lymangood, seconded by Thomas to reconsider agenda item 10.a. Mitigation Plan Wetland Mitigation Plan, which was previously tabled. Voting Aye: Cossette, (Ryan /Streeter) Grabowski, Jacobs, Lymangood and Thomas. (Motion Carried 5:0) Mr. Streeter addressed the Council, indicating that he had met with the neighbors that were present at the meeting in the hall way while the Council had continued their meeting. It appears that the neighbors present are okay with the plan. Mr. Streeter indicated that based on his meeting with the neighbors some additional conditions will be added to their mitigation plan. They will include an extension of a culvert between their property and an adjacent property owner to allow that neighbor access to the culvert if it becomes plugged. A drain tile presently on the Kral property will be directed to this mitigation site to increase water. Property could be dedicated to neighborhood if that is their desire. The neighbors concurred that they are satisfied with the conditions that they have heard. The Council reviewed the conditions identified in Engineer Vander Top's memo. Want to make sure that the area where material will be piled is not an eye soar and that appropriate measures are taken to make it look more natural. Approve Granting of MOTION by Lymangood, seconded by Thomas to grant the grading permit Grading Permit — Set subject to written conditions, it will be issued once agreed to and signed by all Conditions parties. Voting Aye: Cossette, Grabowski, Jacobs, Lymangood and Thomas. (Motion Carried 5:0) Due to the lateness of the hour the council agreed that the remaining items on the agenda were not of significant business and therefore agreed to adjourn. Adjournment Page -9- Agenda Item 10.ba. July 28, 2005 Agenda TO: Sue Vergin FROM: Vince Vander Top /Brent Pember DATE: July 21, 2005 SUBJECT: Ryan Company Mitigation — Old Settlers Road Our File No. 504 -Gen 27.04 We have received plans for the Ryan Company Wetland Mitigation project along Old Settlers Road. A copy of the grading plan is attached. The site is located on the east side of Old Settlers, north of 70th Avenue and south of Larkin Road. The property is primarily agricultural with several existing wetlands. The property is not identified to receive urban services in the future. Previous general review comments were issued to the project engineer. All previous correspondence with the engineer and developer are attached. It is our understanding that this mitigation project is related to the development of a Medical Campus in Maple Grove. A significant amount of wetland will be disturbed on that project. A portion of the mitigation will occur on that site. The balance will be mitigated on the Old Settlers property in Corcoran. This is acceptable from the perspective of the wetland conservation act as the mitigation is occurring within the same watershed. We are not aware of any authority that the City of Corcoran may have or not have relating to the approval of this type of "land use ". Arguments can be made that this type of use is beneficial in that it will create a visual amenity, improve a natural resource, and create an amenity for adjacent property owners. Conversely, it can be argued that this land use will remove viable property from agriculture and future development limiting tax base in the City. Also, if the mitigation is not successful or if it is configured poorly, it could detract from adjacent properties. While these arguments are real, it is not evident that the City currently maintains the authority to deny this request based on City ordinance. The City also relies on Elm Creek Watershed to review matters of the Wetland Conservation Act. This review is significantly completed. A Technical Evaluation Panel (TEP) was convened at Corcoran City Hall on July 1 1th to discuss this project as it relates to wetland mitigation. The Draft findings of the TEP are attached. The final minutes of the TEP were not available at this time. Elm Creek Watershed then considered this matter on July 13th. It is our understanding that the mitigation plan was approved subject to several conditions including the posting of a security on behalf of Maple Grove to assure the success and completion of this project. The City of Corcoran's authority lies within the issuance of a grading permit as documented in Section 1030.060 of the Zoning Code. As such it would be appropriate for the City to identify conditions to be associated with the grading permit. Typically, City staff would identify the conditions for a grading permit administratively; however, given the magnitude of this permit, Council review was also determined applicable. • St. Paul, St. Cloud, Rochester, Willmar, MN • Milwaukee, WI • Chicago, IL Affirmative Action/Equal Opportunity Employer and Employee Owned The following list of grading permit conditions are recommended by staff and could be reviewed and altered by the City Council. Grading Permit Conditions: 1. The mitigation plan and grading plan be reviewed and approved by Elm Creek Watershed acting as WCA agent for the City. 2. The findings and recommendation of the TEP be incorporated into this permit. 3. Neighboring property owners must be notified of the proposed work and be given opportunity to provide comment. Comments could then be considered by the City Council and incorporated into this permit if deemed appropriate. The forum for input could be a neighborhood meeting or individual meetings as required by the City Council. 4. Negative impacts to neighboring properties be limited including but not limited to the following items: a. The soil disposal area on the north side of the site should be limited to a fill height of 10 feet (an elevation of 1000 feet) and the maximum side slopes limited to 4 to 1. This requires the majority of soil to be disposed of elsewhere. b. A swale shall be graded along the north and west side of the spoil area to reduce the runoff and erosion onto the adjacent property. c. Restoration seeding, plantings, and trees must be defined in more detail to clarify the visual impact to adjacent properties. d. Hydrology and hydraulic patterns will not be altered on adjacent properties. Drainage routes and patterns must be identified in more detail to and from the proposed mitigation site. e. The high water levels at adjacent properties cannot be altered without consent of that property owner. f. Erosion including dust control will be controlled in conformance with City code and City Engineering standards. The SWPPP will be submitted to the City prior to construction. 5. The Parks Commission reviews this application from a perspective of parks and natural resources. a. Restrictive covenants and deeds will be reviewed. b. Methods to benefit the City's natural resource, park, and trail systems will be identified and possibly included in this project. 6. A letter of credit (financial assurance) be established to the benefit of the City of Corcoran to assure the project is constructed and completed with the conditions of the grading permit and applicable city ordinances. It is understood that a financial assurance will be established to the benefit of the City of Maple Grove. Maple Grove will assure the success of the mitigation. However, the City of Corcoran will experience the impacts of construction and conduct routine inspections for construction site management. The value of the Letter of Credit will be determined by the City Engineer. 7. The applicant will be responsible for all costs to the City of Corcoran for the review and inspection of the grading permit application. An initial escrow of $5,000 will be established for expenses and renewed as directed by the City of Corcoran. 8. Long term ownership of the site must be clarified. Restrictive deeds have been discussed but not clearly. Maintenance of the wetland and mitigation will be monitored by the City of Maple Grove, TEP, and Elm Creek Watershed. Long -term maintenance obligations must also be identified. A procedure and responsibility for perpetually maintaining culverts, drain tile outlets, weeds, etc. must be identified. Access routes to culverts, drain tile inlets, etc. must also be identified. 9. All development rights to this property will be relinquished. This must be documented by action through the City Council. 10. A plan must be identified and approved for restoring the site if the mitigation plan is not successful. Again, this will be monitored by the City of Maple Grove, TEP, and Elm Creek Watershed. Corcoran's authority to assure timely restoration via the Maple Grove financial assurance must be defined. 11. A construction schedule must be identified. The intent will be to minimize the length of construction and noise impacts to the neighborhood. 12. The mitigation area must remain at least 50 feet from the centerline of Old Settlers Road. This will prevent future wetland impacts with improvements to the road. 13. The City would be willing to consider the disposal of excess soil in the Old Settlers right -of -way if used to improve the width and height of the roadbed. Prior to this operation, further information would be required on the type and ability to compact the soil. 14. Existing culverts under Old Settlers Road and the driveway north of the mitigation site must be inspected and cleaned or replaced per the City Engineer's direction to assure adequate flow as assumed in the submitted calculations. 15. All existing structures including foundations will be disposed of off site in accordance with appropriate regulations. No debris will be buried on site. 16. Existing septic systems will be abandoned in accordance with requirements of the building official. 17. Any existing wells will be identified and abandoned in accordance with requirements of Hennepin County and the Mn Dept. of Health. If you have any questions or concerns please contact me at 651- 604 -4790. End of comments Attachments: Project grading plan (7/6/05) Memo to Sue V. — Site Plan review comments (7/1/05) Memo to Brent Pember — Stormwater review (7/8/05) Letter to Ken Streeter — Grading permit status (7/15/05) TEP Findings (Draft — 7/12/05) End of Comments Hennepin County GIS - Printable Map Interactive IVlap 1 Page 1 of 1 Property Map -Enter Notes Here- Map Scale: 1" = 200 ft. Print Date: 12/5/2012 This map is a compilation of data from various sources and is furnished AS IS with no representation or warranty expressed or implied, including fitness of any particular purpose, merchantability, or the accuracy and completeness of the information shown. COPYRIGHT © HENNEPIN COUNTY 2012 Think Green! http: / /gis. co.hennepin.mn.us/Property /print /default. aspx ?C =45 6872.3 3 75243417,4993 730.... 12/5 /2012 Hennepin County GIS - Printable Map Interactive Maps /j /;,: Page 1 of 1 Property Map EihNIA Parcel 23- 119 -23 -43 -0006 ID: Owner City Of Corcoran Name: Parcel 20120 Co Rd No 10 Address: Corcoran, MN 55340 Property Land Commercial- Preferred Type: Home- Non-Homestead stead: Parcel 0.26 acres Area: 11,167 sq ft A -T -B: Abstract $0 Market Total: Tax $0.00 Total: (Payable: 2012) Sale Price: Sale Date: Sale Code: Map Scale: 1 " = 50 ft. Print Date: 12/4/2012 This map is a compilation of data from various sources and is furnished AS IS with no representation or warranty expressed or implied, including fitness of any particular purpose, merchantability, or the accuracy and completeness of the information shown. COPYRIGHT © HENNEPIN COUNTY 2012 IA Think Green! http: / /gis.co.hennepin.mn.us /Property /print /default.aspx ?C= 456843.89475912286,4993761... 12/4/2012 Hennepin County GIS - Printable Map Interactive Maps /o. /,i/ Page 1 of 1 Property Map 1 Parcel 23- 119 -23 -43 -0005 ID: Owner Market D Patnode & P Patnode Name: Total: A -T -B: Abstract Parcel 52 Address Unassigned Address: Corcoran, MN 00000 Property Land Commercial- Preferred Type: Home- Non-Homestead stead: Parcel 0.38 acres Area: 16,717 sq ft $27,000 Tax $796.74 Total: (Payable: 2012) Sale Price: Sale Date: Sale Code: 1, Map Scale: 1" = 50 ft. Print Date: 12/4/2012 This map is a compilation of data from various sources and is furnished "AS IS" with no representation or warranty expressed or implied, including fitness of any particular purpose, merchantability, or the accuracy and completeness of the information shown. COPYRIGHT © HENNEPIN COUNTY 2012 A Think Green'. http: / /gis.co.hennepin.mn.us /Property /print /default.aspx ?C = 456863.4210481754,4993741.... 12/4/2012 Hennepin County GIS - Printable Map Interactive Maps /1 Page 1 of 1 Property Map Parcel 23- 119 -23 -44 -0010 ID: Owner Dale Patnode Etal Name: Parcel 20112 Co Rd No 10 A -T -B: Abstract Market $78,000 Total: Tax $1,339.64 Address: Corcoran, MN 55340 Total: (Payable: 2012) Property Residential Sale Type: Map Scale: 1" = 50 ft. Print Date: 12/4/2012 Price: This map is a compilation of data from various sources and is furnished AS IS" with no Home- Sale representation or warranty expressed or Non Homestead stead: Date: implied, including fitness of any particular purpose, merchantability, or the accuracy and completeness of the information shown. Parcel 0.67 acres Sale Area: 29,038 sq ft Code: COPYRIGHT© HENNEPIN COUNTY 2012 A Think Green! http: / /gis.co.hennepin.mn.us /Property /print /default.aspx ?C= 456889.7736008805,4993704.... 12/4/2012 Hennepin County GIS - Printable Map Interactive Maps Page 1 of 1 Property Map Parcel ID: Owner Name: 23- 119 -23 -44 -0011 Perry W & Margaret L Miller Parcel 20102 Co Rd No 10 Address: Corcoran, MN 55340 Property Type: Home- stead: Residential Homestead Parcel 0.55 acres Area: 23,977 sq ft A -T -B: Abstract Market Total: $151,000 Tax $1,900.42 Total: (Payable: 2012) Sale Price: Sale Date: $71,200 03/1989 Sale Warranty Deed Code: Map Scale: 1" = 50 ft. Print Date: 12/4/2012 4 This map is a compilation of data from various sources and is furnished AS IS" with no representation or warranty expressed or implied, including fitness of any particular purpose, merchantability, or the accuracy and completeness of the information shown. COPYRIGHT © HENNEPIN COUNTY 2012 Think Green! http: / /gis.co.hennepin.mn.us /Property /print /default.aspx ?C= 456929.93743120814,4993670... 12/4/2012 Hennepin County GIS - Printable Map HInteractive Maps Page 1 of 1 Property Map 1 M A T B• Ab t t Parcel ID: Owner Name: 23- 119 -23 -42 -0003 Phillip J Schendel Et Al Tr Parcel 20400 Co Rd No 10 Address: Corcoran, MN 55340 Property Type: Home- stead: Residential Non - Homestead Parcel 103.77 acres Area: 4,520,348 sq ft Map Scale: rac cale: 1" = 800 ft. Market $582,200 Total: Tax $9,122.98 Total: (Payable: 2012) Sale Price: Sale Date: Sale Code: Print Date: 12/5/2012 This map is a compilation of data from various sources and is furnished "AS IS" with no representation or warranty expressed or implied, including fitness of any particular purpose, merchantability, or the accuracy and completeness of the information shown. COPYRIGHT © HENNEPIN COUNTY 2012 Think Green! http: / /gis.co.hennepin.mn.us /Property /print/default.aspx ?C = 456829.31618829886,4994056... 12/5/2012 CLAIMS LISTING CHECK RANGE 20258 - 20316 Agenda Item: Agenda Item: Agenda Item: Agenda Item 13 a -c. Council Meeting Date: 12/13/2012 Prepared By: jheinecke 13a. FUND #500 Escrow Claims Paid to Carson, Clelland & Schreder Total 13b. Paid To NONE Amount Project name 303.33 Ess Development 12 -024 303.33 Total Funds #500 = $ 303.33 (See attached Check Detail Register) Building Inspection Claims Amount Total Building Inspections Claims = $ (See attached Check Detail Register) 13c. All Other Claims (See attached Check Detail Register) Total of Auto Deductions TOTAL EXPENDITURES FOR APPROVAL 13c. Auto Deductions / Electronic Fund Transfer / Other Disbursements Date Paid to Amount 11/20/12 US Bank -HS A PR23 1,521.01 11/30/12 Misc Banking Charges 64.00 11/29/12 Net Pay PR24 29,131.41 11/29/12 Payroll Taxes 10,188.61 11/30/12 Paychex Fee 238.57 12/3/12 PERA 7,829.58 12/4/12 Citi Street - 457 Deferred Comp 3,057.00 12/4/12 Citi Street - Health Care Savings 1,508.42 12/5/12 US Bank - H S A 1,521.01 12/6/12 The Hartford 342.05 Total 55,401.66 * Total amount not reflected in Cash Balances Report $ 55,401.66 ** Deposits not reflected in Cash Balances Report P $5,841,741.26 208,672.11 55,401.66 $ 264,377.10 H: \City Hall Information \CITY GOVERNMENT \Council, Commissions & Committees \Council Information \Council Claims 2012 Claims FUND Descr Cash GENERAL FUND RESERVES DONATION FUND POLICE DONATION FUND FIREARMS SAFETY DWI FORFEITURE FUND DRUG FORFEITURE FUND TRUCK SAFETY ASPHALT MAINTENANCE POLICE CAPITAL FUND D /S- EQUIPMENT CERTS CO. RD. 19 IMPROVEMENT TAX INCREMENT FINANCING INFRASTRUCTURE PLANNING FACILITY EXPANSION D/S PW CAPITAL FUND PUBLIC WORKS FACILITY PARK CAPITAL FUND CAPITAL - EQUIPMENT CERTS SHANNON LANE ESCROW HOLDING FUND CIVIC ORGANIZATIONS INVESTMENT CONTROL Total Cash Farmers Savings Acct PARK CAPITAL FUND Total Farmers Savings Acct Change in Market Value GENERAL FUND Total Change in Market Value CORCORAN, MN Cash Balances Current Period: December 2012 Account G 100 -10100 G 201 -10100 G 202 -10100 G 204 -10100 G 205 -10100 G 206 -10100 G 207 -10100 G 305 -10100 G 308 -10100 G 309 -10100 G 310 -10100 G 401 -10100 G 402 -10100 G 407 -10100 G 410 -10100 G 411 -10100 G 415 -10100 G 416 -10100 G 417 -10100 G 500 -10100 G 501 -10100 G 999 -10100 G 415 -10102 G 100 -10105 12/07/12 8:42 AM Page 1 MTD MTD Current Debit Credit Balance $0.00 5119,714.24 - $522,495.18 $0.00 $0.00 $23,455.60 50.00 $0.00 5554.49 $0.00 $0.00 - $991.28 $0.00 $0.00 511,559.63 50.00 50.00 51,168.12 $0.00 $0.00 $3,346.29 $0.00 $0.00 $71,423.30 50.00 $21,548.38 515,243.76 50.00 50.00 - 569,152.00 $0.00 $0.00 $134,088.12 $0.00 $66,450.83 51,360,534.41 $0.00 $0.00 - $1,879.58 $0.00 $0.00 - 515,680.74 $0.00 50.00 $1,311.23 $0.00 $958.66 - 5958,66 $0.00 50.00 $332,122.81 50.00 $0.00 - 5322,148.80 50.00 $0.00 $9,367.21 $0.00 $303.33 $11,804.72 $0.00 $0.00 56,000.09 $0.00 $0.00 58,847.49 $0.00 $208,975.44 51,057,521.03 $0.00 $0.00 50.00 $0.00 $0.00 $0.00 50.00 $0.00 $10,656.03 $10,656.03 $6,168.30 $6,168.30 Grand Total $0.00 $208,975.44 $1,074,345.36 CORCORAN, MN *Check Detail Register© December 2012 Check Amt Invoice Comment 4"tNIsr Ft1Gvh, 1? v'.'. tiiao': r',:} itia`: 3' y" a, 1'wRYSSSIf'w,s+sr ...w,?+i: 10100 Farmers State Bank Paid Chk# 020258 12 /113/2012ACMETOOLr—��- E 100 - 43100 -210 Operating Supplies (GENERAL) $671.19 1661722 Total ACME TOOLS $671.19 PaidChk# 020259 12/13/2012 ASSURANT E'M�' -- - EEITS PLOYEE BENEFITS E 100 - 42100 -131 E 100 - 41300 -131 E 100 - 41400 -131 E 100 - 43100 -131 E 100 - 42102 -131 Employer Paid Health Employer Paid Health Employer Paid Health Employer Paid Health Employer Paid Health Total ASSURANT EMPLOYEE BENEFITS Paid Chk# 020260 12/13/2012 BCA CJTE E 100- 42100 -208 Training and Instruction Total BCA CJTE $159.60 120112 $29.18 120112 $46.68 120112 $85.70 120112 $12.74 120112 $333.90 $285.00 208 $285.00 Paid Chk# 020261 12/13/2012 CARSON, CLELLAND & SCHREDER G 500 -20299 Ess Development E 100 - 41600 -300 E 100 - 41600 -300 E 100- 41600 -300 E 100 - 41600 -300 E 401 - 41900 -300 E 100- 42100 -304 E 100 - 41600 -300 E 100 - 41600 -300 Professional Srvs (GENERAL) Professional Srvs (GENERAL) Professional Srvs (GENERAL) Professional Srvs (GENERAL) Professional Srvs (GENERAL) Legal Fees Professional Srvs (GENERAL) Professional Srvs (GENERAL) Total CARSON, CLELLAND & SCHREDER 6 2/13/, NT, K, m. Paid Chk# 020262 12/13/2012 CENTURY LINK E 100 - 45200 -321 Telephone Total CENTURY LINK Paid�Chk #'020263 12/13/2012 CINTAS -470 E 100 - 42100 -223 E 100 - 41941 -210 E 100 - 43100 -417 E 100 - 42100 -223 E 100 -41941 -210 E 100 - 43100 -210 E 100 - 43100 -417 E 100 - 42100 -223 E 100 -41941 -210 E 100 - 43100 -417 E 100- 42100 -223 'Paid Chk# "020264'" Building Repair Supplies Operating Supplies (GENERAL) Uniforms Building Repair Supplies Operating Supplies (GENERAL) Operating Supplies (GENERAL) Uniforms Building Repair Supplies Operating Supplies (GENERAL) Uniforms Building Repair Supplies Total CINTAS - 470 2/13/2012 COMCAST- 902943336 $303.33 $210.00 $70.00 $93.33 $280.00 $2,020.68 $1,658.96 $1,353.33 $630.00 $6,619.63 SUPPLIES Insurance Premium Insurance Premium Insurance Premium Insurance Premium Insurance Premium MGT SERIES BURNS 113012 LEGAL 113012 TRAIL HAVEN RD 113012 PARK LEASE /ROCKFORD SCHOOLS 113012 MOONLIT ACRES 113012 CO RD 10 HAZARDOUS BLDG 113012 LEGAL 113012 CRIMINAL 113012 CIVIL 113012 THREE RIVERS TRAIL HEAD $54.25 112112 $54.25 $27.53 470157822 $127.95 470157823 $73.07 470157824 $27.53 470161110 $35.69 470161111 $27.66 470161112 $73.07 470161113 $27.53 470164290 $35.69 470164291 $73.07 470167292 $364.43 754022159 $893.22 LANOLINE FLOOR MAT City Hall Scraper Mat PW Uniforms FLOOR MAT City Hall Scraper Mat PW Towels PW Uniforms FLOOR MAT City Hall Scraper Mat PW Uniforms CARPET,CHAIR CLEANING 12/06/12 3:14 PM Page 1 RUMII#Somochs<04:Aow vlg 0 E 100-41941-321 E 100-43100-321 Telephone E 100-42100-321 Telephone Total COMCAST- 902943336 CORCORAN, MN *Check Detail Register© December 2012 Check Amt Invoice Comment faMEMOMESUSISEMIUMMMUMMreavammeanawannammageNalnaanlantielaignIM Telephone 12/06/12 3:14 PM Page 2 3Grairizit 620265 12/13/2012 DONAHUE, DANIEL E 100-41941-210 Operating Supplies (GENERAL) Total DONAHUE, DANIEL Paid Chk# Ekes 12/13/2012 EMBEDDED SYSTEMS, I E 100-42100-380 Utility & Services (GENERAL) Total EMBEDDED SYSTEMS, INC. Paid Chk# 020267 E 100-41941-210 E 100-41941-210 E 100-41941-210 Paid Chk# 020268 E 100-42100-433 Paid Chk# 020269 E 100-42100-321 12/13/2012 ERKENS WATER Operating Supplies (GENERAL) Operating Supplies (GENERAL) Operating Supplies (GENERAL) Total ERKENS WATER 12113/2012 FOP LODGE 2 Dues and Memberships Total FOP LODGE 2 12/13/2012 GORMLEY, SEAN Telephone Total GORMLEY, SEAN $118.92 23527576 LAND LINE $118.92 23527576 LAND LINE $118.92 23527576 LAND LINE $356.76 $33.37 120512 $33.37 NC. $753.12 33083 $753.12 $24.87 258800 $24.87 263089 $36.77 266402 $86.51 $25.00 GORMLEY $25.00 MEETING SUPPLIES EMERGENCY SIREN MAINTENANCE FEE OFFICE WATER OFFICE WATER OFFICE WATER 2013 DUES $245.89 1212 REIMS CELL PHONE $245.89 Paid thk# 020270 12/13,1012 HAMEL FIRE DEPARTMENT E 100-42200-300 Professional Srvs (GENERAL) Total HAMEL FIRE DEPARTMENT Paid Chk# 020271 12/13/2012 HANOVER, CITY OF E 100-42200-300 Professional Srvs (GENERAL) Total HANOVER, CITY OF Paid Chk# 020272 12113/2012 HEALTH PARTNERS E 100-42102-131 E 100-43100-131 E 100-41400-131 E 100-42100-131 E 100-41300-131 Employer Paid Health Employer Paid Health Employer Paid Health Employer Paid Health Employer Paid Health Total HEALTH PARTNERS $10,952.05 120112 $10,952.05 $11,644.26 120112 $11,644.26 $98.74 $154.60 $33.80 $128.00 $60.40 $475.54 41913534 41913534 41913534 41913534 41913534 4TH QTR 2012 4TH QTR 2012 EMPLOYER PAID HEALTH EMPLOYER PAID HEALTH EMPLOYER PAID HEALTH EMPLOYER PAID HEALTH EMPLOYER PAID HEALTH Paid Chk# 620272 12/13/2012 HEINECKE, JEANIE E 100-41400-208 Training and Instruction $49.95 1212 REIMB MILEAGE TO SEMINAR Total HEINECKE, JEANIE $49.95 Paid Chk# 020274 12/13/2012 HEINZ, BRANDON E 1 00-431 00-417 Uniforms $157.49 BOOTS 2012 BOOT ALLOWANCE CORCORAN, MN *Check Detail Register© December 2012 Check Amt Invoice ,mAaROwaF. »aa,ayd aac'«daaaat4 Total HEINZ, BRANDON $157.49 Paid Chk #020275 12/13/2012 JACKS OIL DIST INC . ; E 100- 43100 -212 E 100 - 42100 -212 E 100 - 43100 -212 E 100 - 42100 -212 E 100 -42100 -212 E 100 - 43100 -212 Motor Fuels Motor Fuels Motor Fuels Motor Fuels Motor Fuels Motor Fuels Total JACKS OIL DIST INC $1,291.61 40485 $1,051.25 40485 $1,574.55 43071 $1,292.69 43071 $495.32 43097 $764.78 46097 $6,470.20 -Paid hk #..02�.._..�-,,,,.. 12/13/. KDV Paid Chk# 020276 12/13/2012 K LTD E 100 - 41400 -208 Training and Instruction $25.00 112812 Total KDV LTD $25.00 Paid Chk# 020277 12/13/2012 KENNEDY & GRAVEN, CHARTERED E 401 - 41900 -300 Professional Srvs (GENERAL) $504.00 103112 Total KENNEDY & GRAVEN, CHARTERED $504.00 Paid Chk# 020278 KENTCO SIGNS E 100- 41920 -210 E 100- 43100 -210 E 100 - 43100 -210 Operating Supplies (GENERAL) Operating Supplies (GENERAL) Operating Supplies (GENERAL) Total KENTCO SIGNS $96.00 $423.38 $80.79 $600.17 Paid Chk# 020279 12/13/2012 KRIS ENGINES - � RING E 100 -43100 -210 Operating Supplies (GENERAL) Total KRIS ENGINEERING Paid Chk# 020280 E 100 - 43100 -380 E 100- 43100 -380 12/13/2012 LAKES GAS COMPANY Utility & Services (GENERAL) Utility & Services (GENERAL) Total LAKES GAS COMPANY 'Paid Chk# 020281 -�'w E 100- 43100 -220 W 12/13/2012LANO EQUIPMENT. - 22797 22797 22806 $301.60 21403 $301.60 $239.31 866599 $322.31 866727 $561.62 Comment DIESEL FUEL SQUAD FUEL DIESEL FUEL SQUAD FUEL SQUAD FUEL DIESEL FUEL GOVERNMENT SEMINAR LEGAL SWUP PLANNING DECALS DECALS DECALS SUPPLIES PROPANE PROPANE Repair /Maint Supply (GENERAL) $145.59 120312 STMT PARTS /SUPPLIES Total LANO EQUIPMENT $145.59 Paid Chk# 02028212 /11322012- LAW ENFORCEMENT TECH GROUP LLC -- - E 308 - 42100 -210 Operating Supplies (GENERAL) E 308 - 42100 -210 Operating Supplies (GENERAL) al LAW ENFORCEMENT TECH GROUP LLC Paid Chk# 020283 12/13/2012 LAWN KING E 100 - 41941 -200 Office Supplies (GENERAL) Total LAWN KING $21,014.00 12839 $534.38 12844 $21,548.38 $52.85 15933 $52.85 Paid Chk# 020284 12/13/2012 LEAGUE OF MINNESOTA CITIES E 100 - 41300 -208 Training and Instruction $40.00 170857 RMS PROJECT RMS PROJECT SUPPLIES 2012 REGIONAL MEETING 3 12/06/12 3:14 PM Page 3 10 48100 110.1*4000000, CORCORAN, MN *Check Detail Register© December 2012 12/06/12 3:14 PM Page 4 Check Amt Invoice Comment xfnolfallti 4N " atialett v vearivo sva v• v megatannazianscanstswivasamat vatavvvvvmmv Total LEAGUE OF MINNESOTA CITIES $40.00 Paid Chk# 020285 12/13/2012 LMCIT E 100-41900-360 Insurance (GENERAL) Total LMCIT Paid Chk# 020286 12/13/2012 LOFFLER E 100-41130-351 E 10041941-207 Newsletter Expenses Computer Supplies Total LOFFLER $18,679.00 42038 $18,679.00 $534.15 1483109 $493.91 1483109 COPIER $1,028.06 MUNICIPALITY 8/10/12-1/1/13 FALL NEWLETTER Paid Chk# 020287 12/13/2012 -LORETTO FIRE DEPARTMENT E 100-42200-300 Professional Srvs (GENERAL) $17,702.75 2-2063 Total LORETTO FIRE DEPARTMENT $17,702.75 Paid Chk# 020288 12/13/2012 MEISTER" PAT E 100-43100-220 Repair/Maint Supply (GENERAL) $11.61 120612 E 100-43100-417 Uniforms $157.49 120612 Total MEISTER PAT $169.10 Paid Chk# 020289 12/13/201-2 MENARDS MAPLE GROVE E 411-43100-210 Operating Supplies (GENERAL) E 100-42100-209 Police Reserves E 100-43100-210 Operating Supplies (GENERAL) Total MENARDS MAPLE GROVE $308.66 7878 $55.53 8008 $14.73 8119 $378.92 4TH QTR 2012 COOLANT BOOT ALLOWANCE SEPTIC SITE FENCE RESERVE PROGRAM-BINS SUPPLIES Paid Chk# 020290 12/13/2012 MIKE NYBO „..„.„. . PLUMBING LLC E 100-41941-400 Repairs & Maint Cont (GENERAL $50.00 1128 SERVICE CALL Total MIKE NYBO PLUMBING & HTG LLC $50.00 Paid Chk# 020291 12/13/2012 MN FOP LDP E 100-42100-304 Legal Fees $150.00 HAMILTON FOP-HAMILTON Total MN FOP LDP $150.00 Paid Chk# 020292 12/13/2012 M-R SIGN CO INC E 100-43100-226 Sign Repair Materials $3,591.79 174836 Total M-R SIGN CO INC $3,591.79 Paid Chk# -620293 12/1 3/2012 NAGELL APPRAISAL 87 CONSULTING E 100-41900-300 Professional Srvs (GENERAL) E 100-41900-300 Professional Srvs (GENERAL) Total NAGELL APPRAISAL & CONSULTING $1,200.00 19421 $300.00 19492 $1,500.00 Paid Chk# 020294 12/13725 NAPA AUTO PARTS - CORCORAN E 100-43100-210 E 100-43100-210 E 100-43100-210 E 100-43100-210 E 100-43100-210 Operating Supplies (GENERAL) Operating Supplies (GENERAL) Operating Supplies (GENERAL) Operating Supplies (GENERAL) Operating Supplies (GENERAL) $121.83 868502 $21.35 871113 $131.63 871301 $60.99 871302 $4.42 871340 SIGN POSTS TRAIL HAVEN ROAD PROJECT TRAIL HAVEN ROAD PROJECT SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES CORCORAN, MN *Check Detail Register© E 100- 43100 -210 Operating Supplies (GENERAL) E 100- 42100 -220 Repair /Maint Supply (GENERAL) Total NAPA AUTO PARTS - CORCORAN Paid 0020295 12/13/2012 OFFICE DEPOT E 100- 42100 -200 Office Supplies (GENERAL) Total OFFICE DEPOT December 2012 Check Amt Invoice Comment $21.14 871396 $17.29 871949 $378.65 SPICS SUPPLIES BLADES #554 $58.77 631067351001 SUPPLIES $58.77 Paid Chk# 020296 12/13 /22012 OMANN BROTHERS PAVING INC E 100 - 43100 -233 Asphalt Maint/Patching Total OMANN BROTHERS PAVING INC Paid Chk# 020297 12/13/2012 PERA E 100 - 41941 -300 Professional Srvs (GENERAL) Total PERA $2,625.00 23007 $2,625.00 $10.00 77706 $10.00 ,.ai 9 .;ERF R E.._,,,._. ,- .._.. Paid Chk# 020298 '12%13%2012 PERFORMANCEPETROLEUM E 100 -43100 -212 Motor Fuels Total PERFORMANCE PETROLEUM Paid Chk# 020299 12 /113/2012 PRITCHARD,'MIKE E 100 - 41400 -130 Employer Paid FSA Total PRITCHARD, MIKE Paid Chk #ro020300 m 12/13/2012 RANDYS SANITATION rw E 100 - 43232 -300 Professional Srvs (GENERAL) E 100 - 43100 -210 Operating Supplies (GENERAL) E 100 - 45200 -380 Utility & Services (GENERAL) E 100 - 41941 -380 Utility & Services (GENERAL) Total RANDYS SANITATION Paid Chk# 020301 12/13/2012 ROGERS, CITY 01' E 100 - 42200 -300 Professional Srvs (GENERAL) Total ROGERS, CITY OF $317.95 151845 $317.95 $350.00 2012 FSA $350.00 $5,312.95 $137.01 $176.90 $183.10 $5,809.96 LABOR/MATERIAL PAYROLL EXPENSE SUPPLIES 2012 FSA MONTHLY RECYCLING 11013-11/12 PUBLIC WORKS GARBAGE 11039 -11/12 PARKS GARBAGE 1280351 -11/12 CITY HALL GARBAGE $20,221.62 4674 -4 $20,221.62 Paid Chk# 020302 12/13/2012 ROLE ERICKSON ENTERPRISES INC E 100- 41550 -210 Operating Supplies (GENERAL) E 100 - 41550 -300 Professional Srvs (GENERAL) Total ROLF ERICKSON ENTERPRISES INC Paid Chk# 020303' 12'%1312012' SCHARBER &SONS E 100 - 43100 -210 Operating Supplies (GENERAL) Total SCHARBER & SONS Paid Chk # 020304 12 /113/2 2012 ' -' SCHMID, JEFF'- "' "�"' E 100 - 43100 -417 Uniforms Total SCHMID, JEFF Paid Chk# 020305"' '12/13/2012 S -P TESTING INC --'w' $87.27 112612 $4,107.00 112612 $4,194.27 $59.76 P04043 $59.76 $175.00 BOOT $175.00 4TH QTR 2012 FORMS AND SUPPLIES MONTHLY ASSESSING FEE SUPPLIES BOOT ALLOWANCE 12/06/12 3:14 PM Page 5 a�tk E 411 - 43100 -300 Professional Srvs (GENERAL) Total S -P TESTING INC A a+n CORCORAN, MN *Check Detail Register© Paid Chk #'02006' "' 12 /113/2012" SPRINT E 100- 41920 -210 E 100- 42100 -321 E 100 -43100 -321 E 100 -41300 -210 Paid Chk #"020307 E 100 -42100 -323 Paid Chk #' 020308 E 401- 41900 -530 Paid Chk# 020309 E 100 - 42100 -220 Total Paid Chk# 020310 Operating Supplies (GENERAL) Telephone Telephone Operating Supplies (GENERAL) Total SPRINT 12/1'3/2012- SPRINT Radio Units December 2012 Check Amt ."ni;y 4p VA; Invoice Comment its"" atlY 'atikU11C*?x'a";1,U1'Y'�1. %+U MMUV,¢,.ld SITE EVALUATION $650.00 100412 $650.00 $1T57 $246.09 $190.73 $17.57 $471.96 391283315132 CELL SERVICE 391283315132 CELL SERVICE 391283315132 CELL SERVICE 391283315132 CELL SERVICE $156.00 193109814060 AIR CARDS MDC Total SPRINT $156.00 12/13/2012 SR WEIDEMA Improvements Other Than Bldgs $63,926.15 PAY #4 Total SR WEIDEMA $63,926.15 12/13/2012 SUBURBAN WHOLESALE TIRE Repair /Maint Supply (GENERAL) $611.88 10113682 SUBURBAN WHOLESALE TIRE $611.88 12/13/2012 SUN PRESS & NEWSPAPERS" E 100 - 41941 -352 General Notices and Pub Info E 100 - 41941 -352 General Notices and Pub Info E 100- 41941 -352 General Notices and Pub Info Total SUN PRESS & NEWSPAPERS $28.74 1410702 $94.05 1410703 $41.80 1410704 $164.59 Paid Chk# 020311 12/13/2012 TEAMSTER LOCAL 320�� - - -- E 100 -21704 PERA Payable $286.20 1212 Total TEAMSTER LOCAL 320 $286.20 Paid Chk# 020312 12/13/2012 TECHSM ITH E 100 - 41951 -207 Computer Supplies Total TECHSMITH Paid Chk# 020313 12/13/2012'M TWIN CITY SEED CO."4i E 100- 43100 -225 Landscape /Ditch Materials $779.39 29220 $64.90 1306084 $64.90 Total TWIN CITY SEED CO. $779.39 .,_id m..,....3 ,/1.3/ SB RPE, MNT ,.._�. ,., .x....., Paid Chk# 020314 12/13/2012 US BANKCORP EQUIPMENT FINANCE E 100 -42100 -200 Office Supplies (GENERAL) 'otal US BANKCORP EQUIPMENT FINANCE '0" id C.hk# 02 315 ....1..,/13/, ....,- .,— V.E._m.,,., „_.-.,..111E.LES...- ..-... Paid Chk# 020315 12/13/2012 VERIZON WIRELESS E 100 - 42100 -321 Telephone SWUP SQUAD TIRES MEETING DATE CHANGE PROPOSED BUDGET ZONING AMENDMENT DEC 2012 DUES/TLDF SNAG -IT ANNUAL LICENSE SUPPLIES $133.42 2172011482 COPIER $133.42 $75.01 2828985122 CELL SERVICE Total VERIZON WIRELESS $75.01 12/06/12 3:14 PM Page 6 u,am a E 100 - 42100 -220 E 100 - 43100 -220 E 100 - 43100 -220 E 100 -43100 -220 Total Fund Summary CORCORAN, MN *Check Detail Register© December 2012 Check Amt Invoice Comment Met L.1iitv„"+wtai7"«S1 ';ra as "L�`i,;,",dt?'v�9�9Ya1i*.JlJ?n C.a;,,1t;7 !"a:6i8+;v"a°'1l. §at", tit?\,,, N,a8,,}'1L3:.i`Uw`;r,^"1tUr #`ul 1?rr"n,ar.3` „ T& ah.,. m' tii1.=, ?atr., k4A3'. 1 :a1MtataUu1nt1I;a1rk1e:; Repair /Maint Supply (GENERAL) $80.00 692962 TIRE INSTALL #557 Repair /Maint Supply (GENERAL) $12.32 693079 REPAIR Repair /Maint Supply (GENERAL) $12.32 693104 REPAIR Repair /Maint Supply (GENERAL) $214.16 693470 REPAIR WESTSIDE WHOLESALE TIRE $318.80 12/06/12 3:14 PM Page 7 10100 Farmers State Bank $208,975.44 10100 Farmers State Bank 100 GENERAL FUND 308 POLICE CAPITAL FUND 401 TAX INCREMENT FINANCING 411 PUBLIC WORKS FACILITY 500 ESCROW HOLDING FUND $119,714.24 $21,548.38 $66,450.83 $958.66 $303.33 208,975.44 Name City of Corcoran Consultant Summary 12/13/2012 Invoice Date Check # Amount Due Carson, Clelland & Schreder 11/30/12 20261 6,619.63 Kennedy & Graven 10/31/12 20277 504.00 Rolf Erickson Enterprises 11/26/12 20302 4,194.27 Total 11, 317.90 H: \City Hall Information \CITY GOVERNMENT \Council, Commissions & Committees \Council Information \Council Claims \2012 Claims CARSON, CLELLAND & SCHREDER Attorneys at Law 6300 SHINGLE CREEK PARKWAY STE 305 MINNEAPOLIS, MN 55430 -2190 (763)- 561 -2800 November 30, 2012 CITY OF CORCORAN 8200 CO RD 116 CORCORAN, MN 55340 Professional Services ..Civil 10/31/2012 Review open meeting law for performance review status 11/8/2012 Prepare for meeting; review of agenda and review Range use contract; correspondence to Sean Attend meeting 11/13/2012 Review bond issue, resolutions from Jeanie and respond 11/15/2012 Negative escrow issue: review email correspondence from Jeanie and draft letter for her to send 11/16/2012 Review and revisions and email to Jeanie Amount 70.00 210.00 280.00 140.00 93.33 46.67 SUBTOTAL: [si 840.00] .Ess Plat Property 11/6/2012 Review correspondence by Attorney Steiner and conference with Kendra 93.33 11/16/2012 Review documents received from Kendra and conference with Kendra regarding 210.00 amendments SUBTOTAL: [ 303.33]4/ .Moonlit Acres 11/14/2012 Review TEP Panel report from Kendra (Kreps Driveway) SUBTOTAL: .Park Lease /Rockford School District 11/6/2012 Review of minutes and conference with Superintendent Durrand and email to Durrand SUBTOTAL: 93.33 93.33] 70.00 70.00] CITY OF CORCORAN Page 2 .Patnode 11/1/2012 Review of file and information from Patnode 11/5/2012 Conference with Gary Patnode; correspondence to Mike regarding documentation 11/6/2012 Review of information regarding cost to remove budding 11/13/2012 Review file and call to Ingram regarding use of TIF funds SUBTOTAL: .Performance Reviews - Personnel 11/1/2012 Review forms ar,i conference with Jeanine regarding process 11/2/2012 Conference with Jeanine; draft correspondence to council (confidential) Work on Performance Reviews Work on Performance Reviews SUBTOTAL: .Sewer and Water [ Amount 70.00 70.00 70.00 70.00 280.00] 93.33 210.00 70.00 140.00 513.33] 10/29/2012 Correspondence to Attorney Barnard and Dale Claridge regarding final temporary easement 186.67 10/30/2012 Correspondence to Dale; correspondence to Barnard regarding Schommers and Geurs 46.67 11/1/2012 Review Summons and Complaint from Barnard; email to Dale Claridge; email response to 210.00 Barnard 11/2/2012 Conference with Dale Claridge regarding Schommers and Geurs; revise Met Council 186.67 documents per emails and send Summons and Complaint to Dale 11/5/2012 Prepare confidential memorandum to council regarding closed meeting for Geurs and 280.00 condemnation; review Minn. Stat. 117 for service requirements and timing (condemnation); amend and complete petition for condemnation (Geurs /Leur) 11/6/2012 Conference with Dale Claridge (2) regarding Schommer; correspondence from Barnard; 210.00 responsive correspondence to Barnard Review of Petitioner regarding Geurs /Leur; review of appraisals for closed meeting 280.00 discussion 11/8/2012 Review Geurs file for closed meeting 70.00 11/9/2012 Finalize pleadings regarding Geurs condemnation petition and arrange for filing with 210.00 Hennepin County Court; email correspondence to Barnard and call to Barnard regarding Schommer and Geurs 11/12/2012 Schommer - Conference with Barnard; arrange to exchange payment for deeds; conference 186.67 with Barnard regarding Schommer and potential settlement of Geurs /Leur 11/13/2012 Receipt of executed documents from Barnard regarding Schommer; correspondence to Dale 140.00 Claridge (Met Council issue); correspondence to Jeanie regarding Corcoran documents SUBTOTAL: [ 2,006.68] .Three Rivers /Trailhead 10/29/2012 Review notes and sketch and email to Dan, Kent and Greg 10/30/2012 Conference with Attorney Pearson (representing Roehlke) regarding sale of one acre for Three Rivers; conference with Kendra regarding form of division; correspondence to Dan, Greg and Kent 10/31/2012 Conference with Kendra; telephone call with Brauchle 11/1/2012 Conference with Dan; receipt of voice mail from Three Rivers Rep 46.67 233.33 93.33 70.00 CITY OF CORCORAN Page 3 11/5/2012 Correspondence from Kendra regarding replat; correspondence to Dan 11/9/2012 Receipt and review of "Cooperative Agreement "; correspondence to Dan, Kent and Greg SUBTOTAL: .Trailhaven /Tree Line /Fox Line 10/30/2012 Conference with Dan; send appraisal and review Waytas appraisal 11/14/2012 Review amended appraisal from Waytas SUBTOTAL: Criminal 10/29/2012 Receive approval and execute MPA cases and correspondence with Court Administration and train staff regarding access limits Correspondence with defense attorneys, defendants, victims, witnesses; review discovery; note files; review files in preparation for 10/30/12 calendar 10/30/2012 Prepare for and attendance at Arraignment, Pretrial, In Custodies and Rasmussen calendar 10/31/2012 Attend Arraignment, Pretrial calendar at Brookdale 11/1/2012 Prepare for jury trials; review files, selects witnesses and memorandums to the files 11/2/2012 Preparation of one complaint Prepare disposition letters regarding 10/31/12 calendar; review files; prepare correspondence to witnesses, victims; memorandums to the files and instructions to legal assistant; select witnesses for upcoming contested hearings; discuss cases with Attorney John Thames 11/7/2012 Prepare for and attendance at Arraignment and Pretrial calendar 11/8/2012 Correspondence with defense attorneys and Court Administration; review discovery; note files; prepare for 11/9/12 calendar; correspondence with County Attorney Prepare for source code calendar; schedule jury trials and telephone call with defense attorney and email correspondence with Court Administration 11/9/2012 Meeting with Court Administration; attend source code calendar Attend special source code calendar with Attorney John Thames at Brookdale 11/12/2012 Review and confirm case resolutions; preparation of notes to files; prepare correspondence to victims, witnesses; prepare disposition letters; jury trial preparation; select witnesses; review discovery; review files; instructions to legal assistant and memorandums to the files Review video in right to counsel case 11/13/2012 Attend Arraignment, Pretrial and In Custody calendar Correspondence with witnesses, defense attorneys; review discovery; note files; prepare disposition letters; prepare correspondence to witnesses, victims; jury trial preparation and select witnesses 11/14/2012 Correspondence with witnesses and defense attorneys; review discovery; note files; prepare disposition letter; prepare correspondence to victims and witnesses; jury trial preparation; review files; select witnesses and instructions to legal assistant Attend Arraignment, Pretrial and Court Trial calendar 11/19/2012 Correspondence with witnesses and defense attorneys; review discovery; memorandums to the files; jury trial and court trial preparation for 11/20/12 calendar; instructions to legal assistant 11/20/2012 Attend Arraignment, Pretrial, Court Trial and In custody calendar Preparation of one complaint Prepare disposition letter regarding 11/7/12 calendar; review files; correspondence to victims and witnesses; prepare memorandum to files; select witnesses for upcoming Court Trials; review case histories and instructions to legal assistant Amount 46.67 140.00 630.00] 140.00 70.00 210.00] 23.75 31.67 71.25 23.75 31.67 40.00 24.52 47.50 95.00 95.00 142.50 142.50 47.50 95.00 71.25 47.50 71.25 31.67 31.67 47.50 40.00 15.83 CITY OF CORCORAN Page 4 11/23/2012 Open criminal files, preparation of criminal complaints; preparation of cases for court calendars, including court and jury trials; contact and notice to witnesses for that testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period Open criminal files, preparation of criminal complaints; preparation of cases for court calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period Open criminal files, preparation of criminal complaints; preparation of cases for court calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period Amount 70.00 52.50 253.75 SUBTOTAL: [ ✓ 1,644.53] For professional services rendered Client Expense Charges : .Sewer and Water Document from Hennepin County SUBTOTAL: Criminal Expenses: Monthly support fee SUBTOTAL: $6,591.20 14.00 [ 1 14.00] 14.43 [ J 14.43] Total Client Expense Charges $28.43 Total amount of this bill $6,619.63 Previous balance $11,801.07 Balance due $18,420.70 I hereby declare under the penalties of perjury that the foregoing statement for legal services is just and correct and that no part thereof has been paid. CITY OF CORCORAN Page 5 Jeffrey A. Carson, City Attorney Page: 1 Kennedy & Graven, Chartered 200 South Sixth Street Suite 470 Minneapolis, MN 55402 City of Corcoran, MN. October 31, 2012 CR100 -00004 General Through October 31, 2012 For All Legal Services As Follows: Hours Amount 10/16/2012 MNI Phone conversation with J Carson regarding City proposed 0.30 54.00 use of excess TIF and legality of transfer of funds from water /sewer fund to general fund. 10/19/2012 MNI Research on use of excess TIF for water /sewer extension 0.70 126.00 vs. turn -back to county for Jeff Carson; office conference with S Bubul regarding same. 10/22/2012 MNI Research and review opinions of Attorney General as to 1.60 288.00 city's ability to set utility rates and transfer funds to general fund; phone conversation with J Carson regarding same. 10/23/2012 MNI Phone conversation regarding AG opinions with J Carson; 0.20 36.00 forward opinions to same. 19-09- Total Services: $ 504.00 Total Services and Disbursements: $ 504.00 City of Corcoran, MN. 8200 County Road 116 Corcoran, MN 55340 -9303 Through October 31, 2012 CR100 -00004 Kennedy & Graven, Chartered 200 South Sixth Street Suite 470 Minneapolis, MN 55402 (612) 337 -9300 November 30, 2012 Statement No. 111380 General 504.00 Total Current Billing: 504.00 I declare, under penalty of law, that this account, claim or demand is just and correct and that no part of it has been paid. Signature of Claimant STATEMENT 26- Nov -12 ROLF ERICKSON ENTERPRISES, INC. SOUTWEST ASSESSING P 0 BOX 47841 PLYMOUTH, MN 55447 CITY OF CORCORAN 8200 Co. Rd. 116 CORCORAN, MN 55340 NOVEMBER 2012 ASSESSING FEE $4,107.00 COUNTY DATA FEE $16.39 YEARLY HENNEPIN COUNTY COMMERCIAL DATA EXCHANGE FEE $70.88 TOTAL $4,194.27