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2012-11-29 - Council Agenda
Agenda Corcoran City Council November 29, 2012 - 7:00 PM 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Open Forum 5. Presentations 6. Planning Business / Landform a. Extension of Final Plat for "Ess Addition" 12- 024/05- 017/08 -003* 7. Engineering / Wenck a. Request for Feasibility Study from Lennar Builders* 8. Public Hearing -None 9. Consent Agenda a. Draft Minutes of November 8, 2012 Council Meeting* b. Draft Minutes of November 8, 2012 Canvass Board* c. Approval of Agreement Between Hennepin County and City for Equipment Grant d. Approval to Purchase of Field Mower* e. Approval of Engagement Letter for 2012 City Audit* 10. Staff Reports / Memos /Commissions a. Financial Performance Report* b. Planning Project Update* c. Code Enforcement Update* d. Commission Appointments* e. Visit with Santa* 11. Unfinished Business a. Sewer and Water Project b. PW Facility c. Draft 2013 Budget Discussion* 12. New Business -None 13. Claims as Presented * a. Escrow Claims (Fund #500) b. Building Inspections Claims c. All Other Claims As Presented 14. Unscheduled Items 15. Review of Upcoming Council Meeting Agenda 16. Adjournment *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. Administrator's City Council Meeting Agenda Memo November 29, 2012 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Open Forum 5. Presentations 6. Planning Business -None 7. Engineering / Wenck a. Lennar Builders Feasibility Study. We have been working on coming up with the cost for a feasibility study. At this time, we have cost estimates for the study that are above $10,000. Before staff makes a recommendation to the council, we need to pass the draft recommendations by Lennar Builders. We will do this and have a final recommendation at the council meeting for the study, the cost of the study, and a recommended escrow amount to pay for the study. 8. Public Hearing -None 9. Consent Agenda a. Draft Minutes of November 8, 2012 Council Meeting b. Draft Minutes of November 8, 2012 Canvassing Board c. Agreement between Hennepin County and City for Equipment Grant. The agreement is the standard form the city needs to authorize before we can act on spending the grant proceeds. Recommend authorizing the mayor and administrator to sign. d. Purchase of Field Mower. See my report. e. 2012 Audit, Engagement Letter. The council is asked to authorize the 2012 Audit using Abdo, Eick & Meyers, LLP. Their total cost for the 2012 Audit is $18,390 which is up $545 (3 %) over the cost of the 2011 Audit. The General Fund will bay $17,770 and the TIF Fund will pay $620. I did ask the principal accountant to review our 5 Year Finance Plan and shape the audit to reflect our performance in meeting the benchmarks of the plan. I recommend approval. 10. Staff Reports / Memos /Commissions a. Financial Performance Report. This report is current through November 19, 2012. On the last page of the report, we have shown the amount that will be reimbursed to the General Fund from the Public Works bond fund. Overall, the report has a positive balance of $65,875. b. City Projects and Planning Cases Update. See report c. Code Enforcement Update. See report. 11. Unfinished Business a. Sewer and Water Project. Staff will have a verbal update at the meeting. b. PW Facility. Staff will have a verbal update at the meeting. One of the items we are working on is creating an overall budget for the project. This will not be ready for the council meeting but it is something that is a must and we are working on its development. c. Draft 2013 Budget, Version 7. See my report. d. New Business -None 12. Claims as Presented * a. Escrow Claims (Fund #500) b. Building Inspections Claims c. All Other Claims As Presented Administrator's City Council Meeting Agenda Memo November 29, 2012 13. Unscheduled Items 14. Closed Meeting -None 15. Review of Upcoming Council Meeting Agenda Council Calendar Planning Commission 11/1/12 12/6/12 1/4/13 2/7/13 3/7/13 4/4/13 Cossette Gmach Asleson Unassigned Guenthner Cossette Parks and Trails Commission 10/16/12 11/20/12 12/18/12 1/15/13 2/19/13 3/19/13 Cossette Gmach Asleson Unassigned Guenthner Cossette 2 i Agenda Item • • • • L A N D F O R M • • From Site to Finish • • 105 South Fifth Avenue Tel: 612 - 252 -9070 Suite 513 Fax: 612 - 252 -9077 Minneapolis, MN 55401 www.landform.net TO: Corcoran City Council FROM: Kendra Lindahl, Landform DATE: November 15, 2012 for the November 29, 2012 City Council Meeting RE: Extension of Final Plat for "Ess Addition" (City file no. 12 -024 also see 05 -017 and 08- 003) 60 DAY REVIEW ENDS: January 5, 2013 1. Application Request Extend the final plat approvals to November 29, 2013. 2. Background The City approved a preliminary and final plat for "Ess Addition" (it was processed under both City file 05 -017 and 08 -003) on February 26, 2009. The development approvals expired on February 26, 2011. There were a number of conditions of city approval that were required to be met before the plat could be filed. Additionally, the applicant had some issues related to the south property line adjacent to Highway 55. Resolving that issue took significantly more time than anticipated due to the complexity of the issues and more detail is provided in the applicant's attached narrative. Furthermore, during this process, it was discovered that a warranty deed was prepared to convey a portion of the land to Ess Development LLC to allow for the plat to proceed with clear title for recording. Under our subdivision regulations, the City needs to approve the recording of the warranty deed. We have discussed this issue with the City Attorney. Attorney Carson opined that approving the recording of the warranty deed and making it contingent upon recording of the Ess Addition plat would resolve the issues related to the Estate of Thomas W. Ess and would have no adverse effect upon the City in this circumstance. The applicant is requesting approval to file the warranty deed and allow a 1 year after - the -fact extension to the final plat of "Ess Addition ". 3. Recommendation Move to adopt the following Resolution approving the final plat extension and the warranty deed. Approval of the resolution requires a 3/5 vote of the City Council. Landforms"", SensiblyG■cens" and Site to Finish5' are service marks of Landform Engineering Company. • Attachments 1. Resolution approving final plat extension 2. Applicant's narrative 3. Warranty Deed 4. Preliminary Plat 5. Final Plat Extension of Ess Addition (12 -024) 2 November 29, 2012 City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2012 -67 Motion By: Seconded By: November 29, 2012 APPROVING AN EXTENSION OF THE FINAL PLAT APPROVALS FOR "ESS ADDITION" FOR PROPERTY LOCATED AT THE NORTHWEST QUADRANT OF THE INTERSECTION OF HIGHWAY 55 AND PIONEER TRAIL WHEREAS, Trent Ess, on behalf of Ess Development LLC and the Estate of Thomas W. Ess, has requested approval of an after - the -fact extension of the "Ess Addition" final plat to allow subdivision of the existing 69.42 -acre parcel into 2 lots and two outlots on property legally described as: The Southeast Quarter of the Southeast Quarter, Section 31, Township 119, Range 23, except the East 208.00 feet of the West 416.00 feet of the South 208.00 feet of said Southeast Quarter of the Southeast Quarter. That part of the South Half of the Southwest Quarter, Section 32, Township 119, Range 23, described as follows: Beginning at the Northwest corner of said South Half of the Southwest Quarter; thence on an assumed bearing of North 89 degrees 51 minutes 03 seconds East along the North line of said South Half of the Southwest Quarter, a distance of 848.55 feet; thence South 12 degrees 28 minutes 57 seconds East a distance of 417.44 feet; thence South 89 degrees 51 minutes 03 seconds West a distance of 225.15 feet; thence South 12 degrees 28 minutes 57 seconds East a distance of 308.72 feet; thence North 89 degrees 51 minutes 03 seconds East a distance of 441.43 feet to the centerline of Pioneer Trail (also known as Town Road) as described in Document No. 6356268; thence South 13 degrees 25 minutes 53 seconds East, along said centerline, a distance of 642.10 feet to the South line of said South Half of the Southwest Quarter; thence South 89 degrees 46 minutes 46 seconds West along said South line, a distance of 1380.04 feet to the Southwest corner of said South Half of the Southwest Quarter; thence Northerly, along the West line of said South Half of the Southwest Quarter, to the point of beginning EXCEPT that part of the Southwest Quarter of said Southwest Quarter described as follows: beginning at the Southwest corner of said Southwest Quarter of the Southwest Quarter; thence North 00 degrees 23 minutes 25 seconds East, along the West line of said Southwest Quarter of the Southwest Quarter, a distance of 375.60 feet; thence North 88 degrees 59 minutes 57 seconds East, parallel with the North right of way line of State Highway No. 55 as described in Document No. 8667797, a distance of 295.20 feet; thence South 00 degrees 23 minutes 25 seconds West, parallel with the West line of said Southwest Quarter of the Southwest Quarter a distance of 379.62 feet to the South line of said Southwest Quarter of the Southwest Quarter; thence South 89 degrees 46 minutes 46 seconds West, along said south line, a distance of 295.13 feet to the point of beginning. Page 1 of 3 City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2012 -67 November 29, 2012 NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA, that it should and hereby does approve the request by for an after - the -fact extension of the final plat approvals for Ess Addition and, WHEREAS, the Corcoran City Council adopted Resolution 2009 -07 approving a preliminary plat for Ess Addition on February 26, 2009; WHEREAS, the Corcoran City Council adopted Resolution 2009 -08 approving a final plat for Ess Addition on February 26, 2009; WHEREAS, Section 935.010, Subd. 7 of the Corcoran City Code states that the final plat shall expire 2 years from the date of approval unless the applicant has recorded the final plat with Hennepin County or unless the applicant submits written request for an extension; WHEREAS, the final plat approvals expired on February 26, 2011; WHEREAS, the final plat has not been filed and the applicant is now requesting an extension; WHEREAS, the applicant is also requesting approval to file a warranty deed in conjunction with the final plat to settle issues related to the estate of Thomas W. Ess; WHEREAS, the City Council finds that the applicant has made good faith efforts to complete the platting process, the outstanding plat issues are resolved, granting the time extension request does not damage the City of Corcoran and is in the best interest of the applicant; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORCORAN, MINNESOTA, that it should and hereby does approve the request for an extension of the final plat approvals until November 29, 2013, subject to the following: 1. The applicant must record the final plat and all associated documents at Hennepin County prior to November 29, 2013. 2. These approvals include approval of recording of the warranty deed for subdivision to settle outstanding issues related to the Estate of Thomas W. Ess. The warranty deed includes all land to be platted as Outlot A and Outlot B, Ess Addition. 3. Approval to record the warranty deed is contingent upon filing of the Ess Addition plat following recording of the warranty deed. 4. The applicant shall provide the City with proof of recording prior to release of any remaining escrow. 5. All conditions of Resolution 2009 -07 and 2009 -08 remain, except that condition #4 of Resolution 2007 -08 is revised as follows: a. The applicant shall provide an 80 -foot wide road easement or covenant in favor of the City for the portion of this future collector road that crosses Outlot A. The easement shall be on forms acceptable to this City and shall be submitted to the City for review and approval prior to recording. Page 2 of 3 City of Corcoran County of Hennepin State of Minnesota VOTING AYE Guenthner, Ken Asleson, Rich n Cossette, Tom n Gmach, George Milbrandt, Rosalyn November 29, 2012 RESOLUTION NO. 2012 -67 VOTING NAY Guenthner, Ken Asleson, Rich n Cossette, Tom n Gmach, George Milbrandt, Rosalyn Whereupon, said Resolution is hereby declared adopted on this 29th day of November 2012. ATTEST: Jeanie Heinecke — Clerk Kenneth Guenthner - Mayor Page 3 of 3 City Seal Legal Description Exhibit The Southeast Quarter of the Southeast Quarter, Section 31, Township 119, Range 23, except the East 208.00 feet of the West 416.00 feet of the South 208.00 feet of said Southeast Quarter of the Southeast Quarter. That part of the South Half of the Southwest Quarter, Section 32, Township 119, Range 23, described as follows: Beginning at the Northwest comer of said South Half of the Southwest Quarter; thence on an assumed bearing of North 89 degrees 51 minutes 03 seconds East along the North line of said South Half of the Southwest Quarter, a distance of 848.55 feet; thence South 12 degrees 28 minutes 57 seconds East a distance of 417.44 feet; thence South 89 degrees 51 minutes 03 seconds West a distance of 225.15 feet; thence South 12 degrees 28 minutes 57 seconds East a distance of 308.72 feet; thence North 89 degrees 51 minutes 03 seconds East a distance of 441.43 feet to the centerline of Pioneer Trail (also known as Town Road) as described in Document No. 6356268; thence South 13 degrees 25 minutes 53 seconds East, along said centerline, a distance of 642.10 feet to the South line of said South Half of the Southwest Quarter; thence South 89 degrees 46 minutes 46 seconds West along said South line, a distance of 1380.04 feet to the Southwest corner of said South Half of the Southwest Quarter; thence Northerly, along the West line of said South Half of the Southwest Quarter, to the point of beginning EXCEPT that part of the Southwest Quarter of said Southwest Quarter described as follows: beginning at the Southwest corner of said Southwest Quarter of the Southwest Quarter; thence North 00 degrees 23 minutes 25 seconds East, along the West line of said Southwest Quarter of the Southwest Quarter, a distance of 375.60 feet; thence North 88 degrees 59 minutes 57 seconds East, parallel with the North right of way line of State Highway No. 55 as described in Document No. 8667797, a distance of 295.20 feet; thence South 00 degrees 23 minutes 25 seconds West, parallel with the West line of said Southwest Quarter of the Southwest Quarter a distance of 379.62 feet to the South line of said Southwest Quarter of the Southwest Quarter; thence South 89 degrees 46 minutes 46 seconds West, along said south line, a distance of 295.13 feet to the point of beginning. APPLICANTS' STATEMENT SUPPORTING REQUEST FOR EXTENSION OF APPROVAL OF PLAT OF ESS ADDITION This Statement is submitted in support on the attached Application to extend the approval of the plat of Ess Addition by the City of Corcoran and to approve the attached Warranty Deed dated December 28, 2005, conveying a portion of the land included in the plat of Ess Addition to Ess Development, LLC, for recording. The City of Corcoran granted final approval of the plat of Ess Addition on February 26, 2009. The City Council Resolution approving the final plat stated the plat was to be filed with the Hennepin County Recorder "within two years of the date of approval or the approval shall expire." The plat was not filed within that two year period. By this Application, Applicants request an extension of the City's approval of the plat of Ess Addition. Applicants also request the City's approval of the attached Warranty Deed dated December 28, 2005 conveying a portion of the land included in the plat of Ess Addition to Ess Development, LLC, so that the attached Warranty Deed can be recorded in the Hennepin County Recorder's office. The reasons for this request and explanation of why the plat of Ess Addition has not yet been filed are as follows: The primary reason the plat of Ess Addition was not filed within two years of final plat approval was that it was necessary to complete a title registration proceeding in Hennepin County District Court for the purpose of correcting defects in the title to the property being platted, such as establishing the boundary lines between the Ess property and the adjacent properties and highway right -of -way to the south. It is necessary to complete the title registration proceeding before the plat of Ess Addition can be recorded because Applicants must provide evidence to the City that they hold clear title to all the property included in the plat. 1 Because the Ess property is a large irregularly shaped parcel bordering a number of neighboring properties and is adjacent to State Highway 55 and Pioneer Trail, the title registration proceeding became quite complex. The Hennepin County Examiner of Titles Office required Applicants' attorneys to serve 49 parties as defendants in the title registration proceedings. A number of these defendants interposed answers objecting to the title registration making it necessary for Applicants' attorneys to negotiate stipulations with the answering defendants permitting the title registration proceeding to go forward. Unfortunately, it was not possible to complete the title registration proceeding by February 25, 2011, when the two year period from the date of the City's final approval of the plat expired. Applicants did proceed in good faith to complete the title registration proceeding and clear title so the plat could be filed, but were simply unable to do so due to the complexity of the title registration proceeding. Applicants and their attorneys have now served all required parties in the title registration proceeding and negotiated stipulations with all of the parties that interposed answers so that the title registration proceeding can be completed and good title to all of the property included within the plat established within 30 to 90 days after approval and recording of the December 28, 2005, Warranty Deed attached to this Statement. An additional reason the title registration proceeding has not yet been completed is that the attached Warranty Deed must be recorded in the Hennepin County Recorder's office and Ess Development, LLC, must be made a party to the title registration proceeding before it can be completed. The attached Warranty Deed was prepared by the estate planning attorneys for Thomas and Judith Ess and executed in 2005 to transfer part of the property being platted as Ess Addition to Ess Development, LLC, for estate planning purposes. The attorneys representing Applicants in the title registration proceeding were not informed of the existence of the 2 December 28, 2005, Warranty Deed and approval was not obtained from the City of Corcoran to subdivide the land described in Exhibit A to the Warranty Deed from the larger parcel of property owned by Thomas Ess. Therefore, the Warranty Deed was not recorded and cannot presently be recorded. The land described in Exhibit A to the attached Warranty Deed corresponds exactly to what will be platted as Outlots A and B and the "public roadways" lying south of Outlot B and Lot 1, Block 2, in the plat of Ess Addition. If necessary, Applicants will provide verification from their surveyor of that fact. The conveyance of the land described in Exhibit A to the December 28, 2005, Warranty Deed to Ess Development, LLC, was done for estate planning purposes by Thomas and Judith Ess. It is not possible to transfer title of the land conveyed by that deed back to Judith Ess because the Esses' estate plan was based on the 2005 transfer to Ess Development, LLC, being complete and effective. Thomas Ess passed away in September of 2012. It is necessary to obtain approval of the December 28, 2005, Warranty Deed for recording and approval of the plat of Ess Addition in order to complete the administration of his estate and the title registration proceeding. Applicants request that the City approve the attached Warranty Deed for recording in the office of the Hennepin County Recorder and extend approval of the plat of Ess Addition so the plat can be filed promptly following recording of the attached Warranty Deed and completion of the title registration proceeding. As indicated above, it should be possible to complete the title registration proceeding and establish clear title to all of the property within the plat of Ess Addition within 90 days of the City's approval of the attached Warranty Deed and extension of its approval of the plat of Ess Addition. In order to assure there is adequate time to complete the title registration proceeding and satisfy all conditions of plat approval, it is requested that the Fee\ AnnfirmntcStatement City allow the final plat of Ess Addition to be filed within one year of the date of the City Council's approval of the attached Wananty Deed and extension of its approval of the plat of Ess Addition. Applicants have made good faith efforts to satisfy the City's conditions of preliminary and final plat approval and have, in fact, satisfied most of those conditions. The specific conditions of approval that have not yet been satisfied and Applicants' resolution of those conditions are: Preliminary Plat Approval Condition 6 A copy of the Easement Agreement recorded as Document No. 7272881 establishing an easement for driveway purposes for the benefit of the owners of the land to be platted as Lot 1, Block 2, Ess Addition, is attached. Following the recording of the December 28, 2005, Warranty Deed to Ess Development, LLC, this Easement Agreement will be amended or replaced so that it complies with the requirements stated in Condition 6 and submitted for review and approval by the City before recording Hennepin County. Preliminary Plat Approval Condition 10 and Final Plat Approval Condition 9 Applicants will arrange for their surveyor to erect the wetland buffer monument signs prior to release of the escrow deposit held by the City. It is requested that the City approve the attached Warranty Deed for recording in the office of the Hennepin County Recorder and extend its approval of the plat of Ess Addition for the reasons stated above. It is expected that the title registration proceeding will be completed and the plat of Ess Addition recorded within. 90 days after these approvals have been granted by 4 F.ss \AnnlicantsStatement the City and, in any event, within one year from the date of those approvals. The City's consideration in granting this request would be greatly appreciated. 5 Pcc\ dnnHrtntcgttcn,pnt WARRANTY DEED Form No. 3 -M Individual(s) to Corporation, Partnership or Limited Liability Company - (Top 3 inches Reserved for Recording Data` Minnesota Uniform Conveyancing Blanks (6/17/97) DEED TAX DUE: $ 1.70 Date: December 28, 2005 FOR VALUABJ.F CONSIDERATION, Thomas W. Ess and Judith A. Ess, husband and wife, Grantor(s), hereby convey and warrant to Ess Development, LLC, a limited liability company under the laws of the State of Minnesota, real property in Hennepin County, Minnesota, described as follows: See EXHIBIT A attached hereto and incorporated herein together with all hereditaments and appurtenances belonging thereto, subject to the following exceptions: easements, restrictions and reservations of record, if any. The consideration given for this transfer is less than $500.00. Check box if applicable: n The Seller certifies that the Seller does not know of any wells on the described real property. A well disclosure certificate accompanies this document. I am familiar with the property described in this instrument and I certify that the status and number of wells on the described real/ property have not changed since the last previously filed well disclosure certificate.: • Affix Deed Tax Stamp Here Dock 2094420 \1 homas W. Ess STATE OF MINNESOTA ) ss. COUNTY OF HENNEPIN This instrument was acknowledged before me on December 28, 2005, by Thomas W. Ess and Judith A. Ess, husband and wife. NOTARIAL STAMP OR SEAL (OR OTHER TT7LE OR RANK) OTARY PUBLIC OR OTHER OFFICIAL Check here if part or all of the land is Registered (Torrens) ❑ THIS INSTRUMENT WAS DRAT -1 ED BY (NAME AND ADDRESS): LINDQUIST & VENNUM P L L P (RFC) 4200 IDS Center 80 South Eighth Street Minneapolis, MN 55402 (612) 371 -3211 2 Doc# 2094420 \1 Tax Statements for the real property described in this instrument should be sent to (include name and - address of Grantee): Ess Development, LLC 23230 Thomess Boulevard Loretto, MN 55357 „/,- ,,.a -`. , ROBERT F COLLINS # Notary Public Minnesota `z'"My Commission Expires January 31, 2010 EXHIBIT A That part of the South 'A of the Southwest 1/4 of Section 32, and the Southeast'''/ of the Southeast 1/4 of Section 31, all in Township 119, Range 23, Hennepin County, Minnesota described as follows: Beginning at the Northwest corner of said South Half of the Southwest Quarter; thence on an assumed bearing of North 89 degrees 51 minutes 03 seconds East along the North line of said South Half of the Southwest Quarter, a distance of 848.55 feet; thence South 12 degrees 28 minutes 57 seconds East a distance of 417.44 feet; thence South 89 degrees 51 minutes 03 seconds West a distance of 225.15 feet; thence South 12 degrees 28 minutes 57 seconds East a distance of 130.97 feet; thence South 89 degrees 09 minutes 01 seconds West a distance of 361.14; thence South 5 degrees 41 minutes 33 seconds West a distance of 199.72 feet; thence South 63 degrees 42 minutes 22 seconds East a distance of 306.60 feet; thence North 40 degrees 58 minutes 09 seconds East a distance of 220.32 feet; thence North 89 degrees 51 minutes 03 seconds East a distance of 400.33 feet; thence South 13 degrees 25 minutes 53 seconds East a distance of 452.86 feet; thence South 38 degrees 05 minutes 21 seconds West a distance of 115.50 feet; thence westerly a distance of 683.58 feet along a non - tangential curve concave to the south, having a radius of 68829.94 feet and a central angle of 0 degrees 34 minutes 08 seconds, the chord of which bears South 89 degrees 17 minutes 02 seconds West; thence South 88 degrees 59 minutes 57 seconds West, tangent to said curve, a distance of 244.53 feet; thence North 0 degrees 23 minutes 25 seconds East a distance of 295.20 feet; thence South 88 degrees 59 minutes 57 seconds West a distance of 295.20; thence South 0 degrees 23 minutes 25 seconds West a distance of 295.20 feet; thence South 88 degrees 59 minutes 57 seconds West a distance of 755.09 feet; thence North 0 degrees 18 minutes 09 seconds East a distance of 1270.88 feet to the North line of said Southeast 'A of the Southeast'' / of Section 31; thence South 89 degrees 50 minutes 55 seconds East along the north line of said Southeast ' of the Southeast % of said Section 31 a distance of 756.82 feet to the Point of Beginning Nei co g ,... .....t (floc tc in -e c./. ow csil is. irk tt,-3,1 Z4T .... ,r •••• '`•.,:: .4.... G? OD f•••• 1.2:Th'"Ij." a- 1." c‘i t,a 3 at: it. c„. U. • .... ZI r T. , a att• w a- t, wri st ow M e- La LI se.... :15 k'• “...fr c = a 0 - 11 ill .4 ...,3 ciov, -a—EC-4 I -es. trTSG NW 'wed 1,5 Pala RHSJOAttin ova mmulos anu. UV SINUMOVI NNW!! 17h9 bL ihOih 7272881 ATI -Box 719 AGREEMENT Now comes Thomas Wallace Ess aka Thomas, W. Ess and Judith A. Ess, husband and wife, hereinafter referred to as Grantor and Troy T' Ess and Karen W. Ess, hereinafter referred to as Grantee. For and in consideration of $10.00 and other good and valuable •consideration, the receipt of which is hereby aclmowledged, agree as follows: Grantor hereby grants and conveys unto the Grantee a perpetual and non exclusive easement for the purpose of ingress and egress to the real estate described as Parcel "A" attached hereto, over and across that real estate bounded and described as follows: The South 100 feet ofthe North 200 feet ofthe East 800 feet of the South 1/2 of the Southwest %s of the Southwest'' 'A of Section 32 To 119 R�a�m� 23 inu exce hat part. Tying east o�i� center acne of "iiee rn Road. CountyMl`t, — pCoattinued on attached exhibit A It is further agreed between the Grantor and the Grantee that the Grantee shall be solely responsible for the clearing and maintenance of said easement. In witness thereof the Grantor and the Grantee have executed this agreement this of January, 2000. . STATE OF MINNESOTA aktV Kare& A.W. Ess AKA KAREN ESE 'COUNTY -OF-HI✓NNEPIN -- On this 2"d day of January 2000, before me, a notary public within and for said County appeared Thomas W. Ess and Judith A. Ess, Husband and Wife and Troy T. Ess and Karen A.W. Ess, Husband and Wife to me known to •e - persons described in and who executed the foregoing instrument and ac they executed the same as their free act and deed. `1lwmas W, £ss 1309 W. \\ir 4�oe.n,ue S \' e ee M SS3 ?? (1f AND PRIOR TAXES PAID TAXPAYER SERVICES TRANSFER ENTERED W1R 3 2000 o m o o m �a o 3 m 0n g g,R Wgm i 3 oria ; On pCm? ap, to 0W n w CJ D PI t�f ` 03 m 91 q1 I -, Su to D 4s N C1 -� Ill Q, o n m _3.. , co Q. 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W.2 s FP W O 9i' ® a 7 A w 7 R CD 1' a° {il m CO IS 5.4o>Patcco='tas Er `rmo S 6n..,. -4. o *to Nm* to 6,4,4,410a, % °F •c �3csr. o433 0 m 'o W m` R f! 6 n• c o Su P. p'f3 ?a a a. m -. t; 01 41; a o 7 I20 0 n •gym "a to m �m . T co r•.... -r., M .+ .. m ' CO CO sty -0 A re tJ 'a �^ Y) . . :so tt ci a r 9 NOIlIdav 89] 7a. November 14, 2012 Kendra Lindahl City of Corcoran 8200 County Road 116 Corcoran, MN 55340 RE: Request for Feasibility Report Dear Ms. Lindahl: As a follow up to our meeting on November 13th, I am submitting a written request for the City of Corcoran to authorize preparation of a Feasibility Report to serve residential development in the southeast area of the city. Specifically, Lennar is looking at the same general area of the previous HedgeStone Development that came before the City of Corcoran in early 2006. The Feasibility Report should consider trunk infrastructure improvements to serve the general area. In addition, the report will need to analyze anticipated costs and options for financing the required improvements. We look forward to working with the city on this feasibility report and discussing conceptual plans of Lennar's development interest in the community. If you have any questions please do not hesitate to contact me. Sincerely, Steve Ach Land Acquisition Manager City of Corcoran City Council Meeting Minutes November 8, 2012 - 7:00 PM 9a. The Corcoran City Council met on November 8, 2012, at City Hall in Corcoran, Minnesota. Present were, Mayor Guenthner, Councilor Asleson, Councilor Cossette, Councilor Gmach, and Councilor Milbrandt. Also present were City Administrator Donahue, City Attorney Carson, City Engineer VanderTop, Public Works Superintendent Meister, Director of Public Safety Gormley, and City Clerk Heinecke. Mayor Guenthner called the regular meeting to order at 7:05 pm. 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval MOTION: made by Milbrandt, seconded by Cossette to approve the agenda as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0) 4. Open Forum -None 5. Presentations -None 6. Planning Business -None 7. Engineering / Wenck a. Bakke Grading Permit, verbal report from Engineer VanderTop. Council discussed -no action taken. b. Discussions with Medina on Hackamore, verbal report from Administrator Donahue -no action taken c. Mayor Guenthner advised the city has a meeting schedule with Lennar Homes to discuss the possibility of a project in the south east area of the city. 8. Public Hearing- Certifying Delinquent Fees to Hennepin County Mayor Guenthner opened the public hearing at 7:06 David Bakke 23805 Co Rd 10, Mr. Bakke has a 3/10 mile long driveway and has to pay an extra fee for the provider to come down his driveway. Mr. Bakke does not believe any government agency is authorized to charge for services not used. a. Resolution 2012 -61 Delinquent Recycling MOTION: made by Cossette, seconded by Milbrandt to approve Resolution 2012 -61 "Certifying 2012 Delinquent Recycling fees" as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0) b. Resolution 2012 -62 Delinquent Dust Control MOTION: made by Cossette, seconded by Milbrandt to approve Resolution 2012 -62 "Certifying 2012 Delinquent Dust Control fees" as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0) c. Resolution 2012 -63 Delinquent Property Management MOTION: made by Cossette, seconded by Milbrandt to approve Resolution 2012 -63 "Certifying 2012 Delinquent Property Management fees" as presented MOTION: made by Asleson, seconded by Gmach to amend the interest rate to 5.5% Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0) Page 1 of 3 City of Corcoran City Council Meeting Minutes November 8, 2012 - 7:00 PM 9a. 9. Consent Agenda a. Draft Minutes of October 25, 2012 Council Meeting MOTION: made by Asleson, seconded by Milbrandt to approve the consent agenda as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0) 10. Staff Reports / Memos /Commissions a. Range User Agreement report received -no action taken b. Traffic and Noise Concerns report received, council discussed -no action taken 11. Unfinished Business a. Sewer and Water Project i. Verbal Update by Engineer VanderTop -no action taken ii. Pay Request #3 MOTION: made by Milbrandt, seconded by Gmach to approve SR Weidema Pay Request #3 as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0) b. PW Facility, verbal update by Administrator Donahue -no action taken c. Trail Haven Rd Paving Project, verbal report by Engineer VanderTop. Council discussed, staff directed to revise the property owner mailing. Additional meetings with the property owners will be considered after survey results are received. d. Bond Rating, Paul Donna Northland Securities presented a verbal report on the city's A2 bond rating. e. Bond Sale, Paul Donna Northland Securities presented a verbal report on the 2 bond sales. MOTION: made by Gmach, seconded by Milbrandt to approve Resolution 2012 -65 "Awarding the Sale of GO Equipment Certificate Bond 2012A" as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0) MOTION: made by Gmach, seconded by Milbrandt to approve Resolution 2012 -66 "Awarding the Sale of GO Capital Improvement Plan Bond 2012B" as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0) f. Hazardous Building Update, verbal update by Attorney Carson. Council discussed and directed Attorney Carson to continue communication with the property owners with no immediate need to raze the building. g. 2013 Draft Budget Discussion, verbal update by Administrator Donahue. Council discussed and directed staff to provide an updated budget worksheet in the next council meeting packet. h. Hennepin Youth Sports Grants Update, verbal update by Administrator Donahue to inform the council the city has been awarded a $10,000 Hennepin County Sports equipment grant that will require a $7,000 contribution from the city. Administrator Donahue further informed council of the award of a $110,000 grant for improvement of the Rockford Area ball fields. The city will pursue an agreement with the Rockford Area schools. Page 2 of 3 City of Corcoran City Council Meeting Minutes November 8, 2012 - 7:00 PM 9a. Performance Review Process for Director of Public Safety and Administrator -Next Steps. Mayor Guenthner and Councilor Asleson to meet with the Director of Public Safety and Administrator to complete the performance review process. 12. New Business a. Discuss Idea for Loretto and Hamel Fire Departments Collaborative Study Implementation, Administrator Donahue verbal report to remind the council of work to date related to the study for consolidation of the Loretto and Hamel fire departments and possibilities to facilitate the process. Loretto Fire Chief Leuer verbally updated the council on the current status and plans. A grant to be applied for with the State Fire Marshal to help fund 3 steps of the implementation plan. 13. Claims as Presented a. Escrow Claims (Fund #500) -None b. Building Inspections Claims -None c. All Other Claims As Presented MOTION: made by Asleson, seconded by Milbrandt to approve all other claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0) Mayor Guenthner recessed the regular meeting at 8:55 to convene a closed meeting Mayor Guenthner reconvened the regular meeting at 9:25 14. Closed Meeting a. Council met in closed session to consider sewer and water easement negotiations. No action taken. 15. Unscheduled Items -None MOTION: made by Milbrandt, seconded by Gmach to adjourn. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0) Meeting adjourned at 9:26 Jeanie Heinecke, City Clerk Page 3 of 3 Corcoran City Canvassing Board Meeting Minutes November 8, 2012 - 7:00 PM 9b. The Corcoran City Canvassing Board met on November 8, 2012, at City Hall in Corcoran, Minnesota. Present were, Mayor Guenthner, Councilor Gmach, Councilor Asleson, Councilor Cossette, and Councilor Milbrandt. Also present were City Administrator Donahue, Director of Public Safety Gormley, Public Works Superintendent Meister, and City Clerk Heinecke. Mayor Guenthner called the meeting to order at 7:00 pm. 1. Call to Order / Roll CaII 2. Oath of Office I, (Council Member's Name), do solemnly swear that I will support the Constitution of the State of Minnesota, and that I will faithfully, justly, and impartially discharge the duties of the office of Canvassing Board of the City of Corcoran, Minnesota, to the best of my judgment and ability. So help me God. 3. Resolution 2012 -64 Certifying municipal results of November 6, 2012 election dSfre MOTION: made by Gmach, seconded by Milbrandt to approve Resolution 2012 -64 as presente Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). MOTION: made by Cossette, seconded by Asleson to adjourn the Canvassing Board meeting at 7:05. Voting Aye: Guenthner, Asleson, Cossette, Gmach, and Milbrandt. (Motion carried 5:0). Jeanie Heinecke, City Clerk ADMINISTRATOR'S REPORT Agenda Item No. 9c. & d. Council Meeting: November 29, 2012 Prepared By: Dan Donahue, Administrator Topic: Grant Agreement and Purchase of Field Mower Action Required: Authorize purchase Policy: Budget Impact: Total price $16,267.45. 2012 Budget will fund $6,267.45 and Grant to fund $10,000 Summary: The city was awarded a $10,000 Hennepin Youth Sports Equipment Grant toward the purchase of a ball field turf mower totaling $16,267.45. I propose that $6,267.45, which is the city's portion of the purchase, be taken from the 2012 Operating General Fund Budget. The Public Works 2012 Budget for supplies and materials (seal coating, landscaping, signs, crack filling, dust control, culverts, gravel, sand /salt) has a net positive balance of $15,154. Very little of these above mentioned items /materials (if any) will be purchased during the remainder of this year. You should also note that the Performance Report (Item 10a.) has a positive balance of $65,875 recommend that our part of the mower purchase ($6,267.45) come from the 2012 GF Operating Budget. Contract No: A121648 AGREEMENT FOR CORCORAN CENTENNIAL PARK SOCCER FIELDS This Agreement is between the County of Hennepin, State of Minnesota ( "COUNTY "), A -2300 Government Center, Minneapolis, MN 55487, and the City of Corcoran, 8200 County Road 116, Corcoran, MN 55340( "LOCAL UNIT OF GOVERNMENT " herein "LGU "). Recitals 1. Section 473.757, subd. 2 of Minnesota Statutes authorizes Hennepin County to make grants for youth activities and youth and amateur sports within Hennepin County with certain funds collected as part of the sales tax authorized in Section 473.757, subd. 10 of Minnesota Statutes. 2. Pursuant to Hennepin County Board Resolution 09- 0320R3, Hennepin County created the Hennepin Youth Sports Program. The Hennepin Youth Sports Program makes grants for youth sports and activities and amateur sports within Hennepin County. 3. In 2012, as part of the Hennepin Youth Sports Program, by Resolution No. 12- 0444R1, Hennepin County authorized an award of $10,000 to the LGU for a turf mower at Corcoran Community Park. NOW, THEREFORE, the parties hereto do hereby agree as follows: The parties agree as follows: 1. TERM AND COST OF THE AGREEMENT The LGU agrees to complete and provide all necessary documentation for payment for the Project described in Section 2 between January 1, 2013 and December 31, 2013. The COUNTY agrees to contribute, an amount not to exceed $10,000 to the LGU for the Project. 2. USE OF FUNDS The LGU shall use all funds received under this Agreement for construction of the Project in accordance with the application submitted by the LGU to the Minnesota Amateur Sports Commission. The application for the Project dated October 3, 2012 is on file with Hennepin County and this application is incorporated into this Agreement by this reference. The LGU shall be solely responsible for securing all additional funds needed for completion of the Project. The parties shall cooperatively and collaboratively develop Project marketing including but not limited to a permanent plaque or sign, news releases, public announcements, social media, video, civic opportunities, logos and community events. The LGU shall not unreasonably refuse or withhold participation from any COUNTY initiated marketing project, plan or strategy. The LGU shall provide advance copy of the LGU's independently developed messaging and marketing materials regarding the Project to COUNTY for review and approval. COUNTY may, in its sole discretion, reject any proposed marketing if COUNTY determines the proposed marketing does not reflect the spirit or intent of the Project, this grant or is otherwise contrary to COUNTY's best interests. Upon completion of the project, the LGU shall provide information, data, statistics and other metrics related to the project, facilities, participants and/or related activities, including but not limited to usage numbers, who is using the park, and what changes in usage were noted. This information shall be provided within one year of completion and on an annual basis for two years thereafter. 3. PAYMENT FOR SERVICES All funds shall be paid to LGU after COUNTY has agreed that the Project is complete, demonstrated by a Certificate of Occupancy when applicable or an Affidavit of Project Completion (See Attachment A). In addition, The LGU shall submit invoices for Project expenses with a letter which will be furnished by the COUNTY (see Attachment B). If the total cost of the completed Project is less than the amount identified by the LGU in the budget the LGU submitted for the Project, the COUNTY's payment will be reduced based on a pro rata share of the difference between the budgeted amount and the actual amount. Payment shall be made directly to the LGU upon the presentation of a complete claim in the manner provided by law governing the COUNTY'S payment of claims and/or invoices. Payment shall be made within forty -five (45) days from receipt of the invoice. 4. PROFESSIONAL CREDENTIALS INTENTIONALLY OMITTED 5. INDEPENDENT CONTRACTOR LGU shall select the means, method, and manner of performing the services. Nothing is intended or should be construed as creating or establishing the relationship of co- partners between the parties or as constituting LGU as the agent, representative, or employee of the COUNTY for any purpose. LGU is and shall remain an independent LGU for all services performed under this Agreement. LGU shall secure at its own expense all 2 personnel required in performing services under this Agreement. Any personnel of LGU or other persons while engaged in the performance of any work or services required by LGU will have no contractual relationship with the COUNTY and will not be considered employees of the COUNTY. The COUNTY shall not be responsible for any claims that arise out of employment or alleged employment under the Minnesota Economic Security Law or the Workers' Compensation Act of the State of Minnesota on behalf of any personnel, including, without limitation, claims of discrimination against LGU, its officers, agents, LGUs, or employees. LGU shall defend, indemnify, and hold harmless the COUNTY, its officials, officers, agents, volunteers, and employees from all such claims irrespective of any determination of any pertinent tribunal, agency, board, commission, or court. Such personnel or other persons shall neither require nor be entitled to any compensation, rights, or benefits of any kind from the COUNTY, including, without limitation, tenure rights, medical and hospital care, sick and vacation leave, Workers' Compensation, Re- employment Compensation, disability, severance pay, and retirement benefits. 6. NON - DISCRIMINATION A. In accordance with the COUNTY's policies against discrimination, LGU agrees that it shall not exclude any person from full employment rights nor prohibit participation in or the benefits of, any program, service or activity on the grounds of race, color, creed, religion, age, sex, disability, marital status, sexual orientation, public assistance status, or national origin. No person who is protected by applicable Federal or State laws against discrimination shall be subjected to discrimination. 7. INDEMNIFICATION LGU agrees to defend, indemnify, and hold harmless the COUNTY, its officials, officers, agents, volunteers and employees from any liability, claims, causes of action, judgments, damages, losses, costs, or expenses, including reasonable attorney's fees, resulting directly or indirectly from any act or omission of LGU, a subcontractor hired by the LGU, anyone directly or indirectly employed by them, and/or anyone for whose acts and/or omissions they may be liable in the performance of the services required by this Agreement, and against all loss by reason of the failure of LGU to perform any obligation under this Agreement. Nothing in this Agreement constitutes a waiver by the LGUs of any statutory or common law defenses, immunities, or limits on liability. The LGUs cannot be required to pay on behalf of themselves and COUNTY to a third party, any amounts in excess of the limits on liability established in Minnesota Statutes Chapter 466 applicable to any one party. The limits of liability for COUNTY and LGUs may not be added together to determine the maximum amount of liability for LGUs. 3 8. DATA PRACTICES LGU, its officers, agents, owners, partners, employees, volunteers and subLGUs shall abide by the provisions of the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13 (MGDPA), the Health Insurance Portability and Accountability Act and implementing regulations, if applicable, and all other applicable state and federal laws, rules, regulations and orders relating to data privacy or confidentiality. If LGU creates, collects, receives, stores, uses, maintains or disseminates data because it performs functions of the COUNTY pursuant to this Agreement, then LGU must comply with the requirements of the MGDPA as if it were a government entity, and may be held liable under the MGDPA for noncompliance. LGU agrees to defend, indemnify and hold harmless the COUNTY, its officials, officers, agents, employees, and volunteers from any claims resulting from LGU's officers', agents', owners', partners', employees', volunteers', assignees' or subLGUs' unlawful disclosure and/or use of such protected data, or other noncompliance with the requirements of this section. LGU agrees to promptly notify the COUNTY if it becomes aware of any potential claims, or facts giving rise to such claims, under the MGDPA. The terms of this section shall survive the cancellation or termination of this Agreement. 9. RECORDS — AVAILABILITY /ACCESS Subject to the requirements of Minnesota Statutes Section 16C.05, Subd. 5, LGU agrees that the COUNTY, the State Auditor, the Legislative Auditor or any of their authorized representatives, at any time during normal business hours, and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of LGU and involve transactions relating to this Agreement. LGU shall maintain these materials and allow access during the period of this Agreement and for six (6) years after its termination or cancellation. 10. SUCCESSORS, SUBCONTRACTING AND ASSIGNMENTS A. LGU binds itself, its partners, successors, assigns and legal representatives to the COUNTY for all covenants, agreements and obligations contained in the contract documents. B. LGU shall not assign, transfer or pledge this Agreement and/or the services to be performed, whether in whole or in part, nor assign any monies due or to become due to it without the prior written consent of the COUNTY. A consent to assign shall be subject to such conditions and provisions as the COUNTY may deem necessary, accomplished by execution of a form prepared by the COUNTY and signed by LGU, the assignee and the COUNTY. Permission to assign, however, shall under no circumstances relieve LGU of its liabilities and obligations under the Agreement. 4 C. LGU may subcontract for the services to be performed pursuant to this contract. Permission to subcontract, however, shall under no circumstances relieve LGU of its liabilities and obligations under the Agreement. Further, LGU shall be fully responsible for the acts, omissions, and failure of its subLGUs in the performance of the specified contractual services, and of person(s) directly or indirectly employed by subLGUs. Contracts between LGU and each subLGU shall require that the subLGU's services be performed in accordance with the terms and conditions specified. LGU shall make contracts between LGU and subLGUs available upon request. 11. MERGER AND MODIFICATION A. It is understood and agreed that the entire Agreement between the parties is contained herein and that this Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter. All items that are referenced or that are attached are incorporated and made a part of this Agreement. If there is any conflict between the terms of this Agreement and referenced or attached items, the terms of this Agreement shall prevail. B. Any alterations, variations, modifications, or waivers of provisions of this Agreement shall only be valid when they have been reduced to writing as an amendment to this Agreement signed by the parties. 12. DEFAULT AND CANCELLATION A. If LGU fails to perform any of the provisions of this Agreement or so fails to administer the work as to endanger the performance of the Agreement, it shall be in default. Unless LGU's default is excused by the COUNTY, the COUNTY may upon written notice immediately cancel this Agreement in its entirety. Additionally, failure to comply with the terms of this Agreement shall be just cause for the COUNTY to delay payment until LGU's compliance. In the event of a decision to withhold payment, the COUNTY shall furnish prior written notice to LGU. B. The above remedies shall be in addition to any other right or remedy available to the COUNTY under this Agreement, law, statute, rule, and/or equity. C. The COUNTY's failure to insist upon strict performance of any provision or to exercise any right under this Agreement shall not be deemed a relinquishment or waiver of the same, unless consented to in writing. Such consent shall not constitute a general waiver or relinquishment throughout the entire term of the Agreement. D. This Agreement may be canceled with or without cause by either party upon thirty (30) day written notice. If COUNTY cancels this Agreement without cause 5 upon thirty days written notice, COUNTY shall pay the LGU reasonable expenses incurred prior to the notice of cancellation. E. Provisions that by their nature are intended to survive the term, cancellation or termination of this Agreement include but are not limited to: INDEPENDENT CONTRACTOR; INDEMNIFICATION; DATA PRACTICES; RECORDS - AVAILABILITY /ACCESS; DEFAULT AND CANCELLATION; PROMOTIONAL LITERATURE; and MINNESOTA LAW GOVERNS. 13. CONTRACT PROCESSING AND ADMINISTRATION The Minnesota Amateur Sports Commission ( "MASC ") will serve as staff liaison in the grant process administration. Responsibilities will include but not be limited to: forwarding all required grant processing documents to LGU; and forwarding appropriate documents to COUNTY for processing and/or execution (i.e., grant contract and invoice requests). MASC will serve as contact for grant administration and/or processing inquiries. Jan Craig Svidron, or successor, shall manage this Agreement on behalf of the COUNTY and serve as contract liaison between the COUNTY and LGU. 14. COMPLIANCE AND NON - DEBARMENT CERTIFICATION A. LGU shall comply with all applicable federal, state and local statutes, regulations, rules and ordinances currently in force or later enacted. B. If the source or partial source of funds for payment of services under this Agreement is federal, state or other grant monies, LGU shall comply with all applicable conditions of the specific referenced or attached grant. C. LGU certifies that it is not prohibited from doing business with either the federal government or the State of Minnesota as a result of debarment or suspension proceedings. 15. NOTICES Any notice or demand which must be given or made by a party under this Agreement or any statute or ordinance shall be in writing, and shall be sent registered or certified mail. Notices to the COUNTY shall be sent to the County Administrator with a copy to the originating Department at the address given in the opening paragraph of the Agreement. Notice to LGU shall be sent to the address stated in the opening paragraph of the Agreement. 6 16. PROMOTIONAL LITERATURE LGU agrees that the terms "Hennepin County" or any derivative shall not be utilized in any promotional literature, advertisements of any type or form or client lists without the express prior written consent of the COUNTY. 17. MINNESOTA LAWS GOVERN The Laws of the State of Minnesota shall govern all questions and interpretations concerning the validity and construction of this Agreement and the legal relations between the parties and their performance. The appropriate venue and jurisdiction for any litigation will be those courts located within the County of Hennepin, State of Minnesota. Litigation, however, in the federal courts involving the parties will be in the appropriate federal court within the State of Minnesota. If any provision of this Agreement is held invalid, illegal or unenforceable, the remaining provisions will not be affected. THIS PORTION OF PAGE INTENTIONALLY LEFT BLANK 7 LGU AUTHORIZATION *LGU: By: Its: And: Its: organized under: Statutory Option A Option B Charter *LGU shall submit applicable documentation (articles, bylaws, resolutions or ordinances) that confirms the signatory's delegation of authority. This documentation shall be submitted at the time LGU returns the Agreement to the COUNTY. Documentation is not required for a sole proprietorship. COUNTY BOARD AUTHORIZATION COUNTY OF HENNEPIN Reviewed by the County STATE OF MINNESOTA Attorney's Office Date: By: Chair of Its County Board ATTEST: Deputy /Clerk of County Board Date: And: Assistant /Deputy /County Administrator Date: 8 ATTACHMENT A Affidavit of Project Completion This document is to be completed for projects receiving Hennepin Youth Sports Program Grants where a Certificate of Occupancy, per Minnesota Rules 1300.0220, is not required to be issued. I hereby certify that: 1. The facility /structure listed below is not subject to the conditions of Minnesota Rules 1300.0220 2. This document shall serve in lieu of a Certificate of Occupancy. 3. The construction of the facility is completed as outlined in contract AXXX with Hennepin County 4. The facility is safe to be occupied by the public. 5. The required signage /plaque is in place per county guidelines Facility Address: PIN (if applicable): Legal Description: Zoning District: Owner Name: Address: City State Zip: Phone: Comments: Name of Grant Recipient: Name of Authorized Official (print) Title Signature This document is to be mailed to: Kimberly A. Spates County Administration 300 S. 6th Street A -2303 Minneapolis, MN 55487 and Date Lynda Lynch Minnesota Amateur Sports Commission 1700 105th Avenue NE Blaine, MN 55449 9 ATTACHMENT B SAMPLE REIMBURSEMENT REQUEST LETTER (Submitted on Grant Recipient's Official Letterhead) (Date) Minnesota Amateur Sports Commission Attn: Lynda Lynch 1700 105th Avenue NE Blaine MN 55449 Dear Ms. Lynch: Please accept this letter as our formal request to receive the Hennepin Youth Sports Program grant funds in the amount of $ for (Project Name as noted on Contract). This letter also serves as official notification of our acknowledgement and adherence of the language and provisions of the executed grant agreement A100 (include contract number). Per your request and attached for your review are copies of paid invoices totaling $ . These paid invoices equal or exceed our project's grant award. In addition, to demonstrate the project has been completed and documented as such, a copy of the Certificate of Occupancy is enclosed for your records. I trust the documentation provided is sufficient for your purposes. Please feel free to contact me if you need additional information or have any questions. Sincerely, (Authorized /Official Signature) 10 Hennepin County Administration Richard P. Johnson, County Administrator A2303 Government Center 300 South Sixth Street Minneapolis, Minnesota 5548 7 -02 33 November 5, 2012 Daniel Donahue City of Corcoran 8200 County Road 116 Dear Mr. Donahue: 612 -348 -7574 FAX: 612 -348 -8228 TDD: 612 -348 -7367 www.hennepin.us Congratulations! On Tuesday, October 30, 2012, the Hennepin County Board of Commissioners approved the 2013 list of recipients for the Hennepin Youth Sports Program. Your application for a Turf Mower in the amount of $10,000 has been approved. In the next few weeks, you will receive the agreements from Hennepin County, as well as some information from the Minnesota Amateur Sports Commission (MASC) as to how to proceed. Other than the actual contracts, MASC will be your contact for the project until it is completed. In addition, someone from Hennepin County Public Affairs may be calling after the first of the year to coordinate milestone events like groundbreaking and ribbon cuttings. If you have any questions or need more information regarding the contracts, please contact Jan Craig at 612 - 348 -4112 or jan.craig @co.hennepin.mn.us. If you have questions regarding the project itself, please contact Stephen Olson, Program Director at MASC at 763 - 782 -3639 or solson @nscsports.org. Sincerely, Richard P. Johnson County Administrator An Equal O, ortc,nity 4 tnp(oyi r Recycled Paper iN Quote Id: 7363168 Customer Name: CITY OF CORCORAN ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): John Deere Company 2000 John Deere Run Cary, NC 27513 FED ID: 36- 2382580; DUNS #: 60- 7690989 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: SCHARBER & SONS 13725 MAIN STREET ROGERS, MN 55374 763- 428 -4107 Prepared For: CITY OF CORCORAN Delivering Dealer: John Braunshausen SCHARBER & SONS 13725 MAIN STREET ROGERS, MN 55374 Proposal For: Quote Prepared By: John Braunshausen john.braunshausen @scharbers.com Date: November 09, 2012 Offer Expires: February 28, 2013 CONFIDENTIAL Quote Id: 7363168 Customer Name: CITY OF CORCORAN ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): John Deere Company 2000 John Deere Run Cary, NC 27513 FED ID: 36- 2382580; DUNS #: 60- 7690989 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: SCHARBER & SONS 13725 MAIN STREET ROGERS, MN 55374 763 - 428 -4107 Quote Summary Prepared For: CITY OF CORCORAN 8200 COUNTY ROAD 116 CORCORAN, MN 55340 Business: 763 - 420 -2288 Delivering Dealer: SCHARBER & SONS John Braunshausen 13725 MAIN STREET ROGERS, MN 55374 Phone: 763 - 428 -4107 john.braunshausen @scharbers. com Quote ID: 7363168 Created On: November 09, 2012 Last Modified On: November 16, 2012 Expiration Date: February 28, 2013 Equipment Summary JOHN DEERE 997 Commercial L. C. Diesel Max -Frame Z -Trak with 72 In. Side Discharge 7 -Iron PRO Deck Contract: MN Commercial Mowing Contract_41934 Price Effective Date: November 1, 2011 Equipment Total Selling Price $ 15,221.01 X Qty Extended 1 = $ 15,221.01 $ 15,221.01 * Includes Fees and Non - contract items Salesperson : X Quote Summary Equipment Total Trade In SubTotal County Tax - (6.875%) Total Down Payment Rental Applied Balance Due $ 15,221.01 $ 15,221.01 $ 1,046.44 $ 16,267.45 (0.00) (0.00) $ 16,267.45 Accepted By : X CONFIDENTIAL JOHN DEEE_: Quote Id: 7363168 Selling Equipment Customer Name: CITY OF CORCORAN ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): John Deere Company 2000 John Deere Run Cary, NC 27513 FED ID: 36- 2382580; DUNS #: 60- 7690989 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: SCHARBER & SONS 13725 MAIN STREET ROGERS, MN 55374 763 - 428 -4107 JOHN DEERE 997 Commercial L. C. Diesel Max -Frame Z -Trak with 72 In. Hours: Stock Number: Contract: MN Commercial Mowing Contract_41934 Price Effective Date: November 1, 2011 Selling Price * $ 15,221.01 * Price per item - includes Fees and Non - contract items Code Description Qty List Price Discount% Discount Contract Extended Amount Price Contract Price 23.00 $ 4,368.85 $ 14,626.15 $ 14,626.15 095BTC 997 Commercial L. C. Diesel 1 $ 18,995.00 Max -Frame Z -Trak with 72 In. Side Discharge 7 -Iron PRO Deck Dealer Attachments /Non- Contract /Open Market DMB2102 Rear Bumper Kit 1 26 TCB10915 Suspension Seat Kit 1 Dealer Attachments Total $ 464.39 23.00 $ 106.81 $ 357.58 $ 357.58 $ 308.16 $ 772.55 23.00 $ 70.88 $ 237.28 $ 237.28 $ 177.69 $ 594.86 $ 594.86 Suggested Price $ 15,221.01 Total Selling Price $ 19,767.55 $ 4,546.54 $ 15,221.01 $ 15,221.01 CONFIDENTIAL ABDO EICK IVEYERS „p Certified Public Accountants & Consultants November 13, 2012 5201 Eden Avenue Suite 250 Edina, MN 55436 Management, Honorable Mayor and City Council City of Corcoran Corcoran, Minnesota To the appropriate representative of those charged with governance of the City of Corcoran (the City): You have requested that we audit the financial statements of the City, which comprise the statements of the governmental activities, each major fund, and the aggregate remaining fund information, which collectively comprise the basic financial statements of the City as of and for the year ending December 31, 2012, and the related notes to the financial statements. We are pleased to confirm our acceptance and understanding of the services we are to provide the City for the year ended December 31, 2012 by means of this letter. Our audit will be conducted with the objective of our expressing an opinion on the financial statements. We will audit the financial statements of the governmental activities, each major fund, and the aggregate remaining fund information, which collectively comprise the basic financial statements of the City as of and for the year ended December 31, 2012. Accounting standards generally accepted in the United States of America provide for certain required supplementary information (RSI), such as management's discussion and analysis (MD &A), to supplement the City's basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to the City's RSI in accordance with auditing standards generally accepted in the United States of America. These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. The following RSI is required by generally accepted accounting principles (GAAP) and will be subjected to certain limited procedures, but will not be audited: 1) Management's Discussion and Analysis 2) Schedule of Funding Progress for Other Post - employment Benefits We have also been engaged to report on supplementary information other than RSI that accompanies the City's financial statements. We will subject the following supplementary information to the auditing procedures applied in our audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America and will provide an opinion on it in relation to the financial statements as a whole: 1) Combining and Individual Fund Financial Statements and Schedules 2) Summary Financial Report — Revenues and Expenditures for General Operations - Governmental Funds 952.835.9090 • Fax 952.835.3261 www.aemcpas.com 2012 ALG- CL -1.1 GAAS Audit Engagement Letter City of Corcoran November 13, 2012 Page 2 The following other information accompanying the financial statements will not be subjected to the auditing procedures applied in our audit of the financial statements, and our auditor's report will not provide an opinion or any assurance on that other information. 1) Introductory Section Audit Objective The objective of our audit is the expression of opinions as to whether your basic financial statements are fairly presented, in all material respects, in conformity with generally accepted accounting principles and to report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole. Our audit will be conducted in accordance with auditing standards generally accepted in the United States of America (GAAS); and will include tests of the accounting records and other procedures we consider necessary to enable us to express such opinions. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. Because of the inherent limitations of an audit, together with the inherent limitations of internal control, an unavoidable risk that some material misstatements may not be detected exists, even though the audit is properly planned and performed in accordance with GAAS. In making our risk assessments, we consider internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. However, we will communicate to you in writing concerning any significant deficiencies or material weaknesses in internal control relevant to the audit of the fmancial statements that we have identified during the audit. If our opinions on the financial statements are other than unqualified (unmodified), we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or to issue a report as a result of this engagement. Management Responsibilities Our audit will be conducted on the basis that management [and, when appropriate, those charged with governance] acknowledge and understand that they have responsibility for the basic financial statements and all accompanying information as well as all representations contained therein. We will prepare a general ledger trial balance for use during the audit. Our preparation of the trial balance will be limited to formatting information in the general ledger into a working trial balance. As part of the audit we will prepare a draft of your financial statements and related notes. We will also use the financial statements to complete the Office of the State Auditors' City Reporting Form. We will also enter the current year capital asset transactions into our software based on information you provide. You are also responsible for making all management decisions and performing all management functions; for designating an individual with suitable skill, knowledge, or experience to oversee our assistance with the preparation of your financial statements and related notes and any other nonattest services we provide; and for evaluating the adequacy and results of those services and accepting responsibility for them. Management is responsible for the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error, establishing and maintaining effective internal controls, including monitoring ongoing activities; for the selection and application of accounting principles; and for the fair presentation in the financial statements of the respective financial position of the governmental activities, the business -type activities, the aggregate discretely presented component units, each major fund, and the aggregate remaining fund information of the City and the respective changes in financial position and where applicable, cash flows, in conformity with U.S. generally accepted accounting principles. 952.835.9090 • Fax 952.835.3261 www.aemcpas.com 2012 ALG- CL -1.1 GAAS Audit Engagement Letter City of Corcoran November 13, 2012 Page 3 Management is also responsible for making all financial records and related information available to us and for the accuracy and completeness of that information. You are also responsible for providing us with (1) access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements, (2) additional information that we may request for the purpose of the audit, and (3) unrestricted access to persons within the government from whom we determine it necessary to obtain audit evidence. As part of our audit process, we will request from [management and, when appropriate, those charged with governance], written confirmation concerning representations made to us in connection with the audit. Your responsibilities include adjusting the financial statements to correct material misstatements and confirming to us in the written representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements taken as a whole. You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud or illegal acts affecting the government involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud or illegal acts could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the City received in communications from employees, former employees, regulators, or others. In addition, you are responsible for identifying and ensuring that the City complies with applicable laws and regulations. You are responsible for the preparation of the supplementary information in conformity with U.S. generally accepted accounting principles. You agree to include our report on the supplementary information in any document that contains and indicates that we have reported on the supplementary information. You also agree to [include the audited financial statements with any presentation of the supplementary information that includes our report thereon OR make the audited financial statements readily available to users of the supplementary information no later than the date the supplementary information is issued with our report thereon]. Your responsibilities include acknowledging to us in the representation letter that (1) you are responsible for presentation of the supplementary information in accordance with GAAP; (2) that you believe the supplementary information, including its form and content, is fairly presented in accordance with GAAP; (3) that the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the supplementary information. Professional standards require us to be independent with respect to the City in the performance of our services. Any discussions that you have with personnel of our firm regarding employment could pose a threat to our independence. Therefore, we request that you inform us prior to any such discussions so that we can implement appropriate safeguards to maintain our independence. Audit Procedures - General GAAS require that we communicate certain additional matters related to the conduct of our audit to those charged with governance. Such matters include (1) our responsibilities under auditing standards generally accepted in the United States of America; (2) an overview of the planned scope and timing of the audit; (3) significant findings from the audit, including, among others: (a) the initial selection of and changes in significant accounting policies and their application; (b) the process used by management in formulating particularly sensitive accounting estimates and the basis for our conclusions regarding the reasonableness of those estimates; (c) significant difficulties that we encountered in dealing with management related to the performance of the audit; (d) audit adjustments that could, in our judgment, either individually or in the aggregate, have a significant effect on your financial reporting process and uncorrected misstatements of the financial statements that were determined by management to be immaterial, both individually and in the aggregate, to the financial statements taken as a whole; (e) any disagreements with management, whether or not satisfactorily resolved, about matters that individually or in the aggregate could be significant to the financial statements or our report; (f) management representations; (g) our views about matters that were the subject of management's consultation with other accountants about auditing and accounting matters; (h) major issues that were discussed with management in connection with the retention of our services, including, among other matters, any discussions regarding the application of accounting principles and auditing standards, and if applicable, events or conditions indicating there could be a substantial doubt about the entity's ability to continue as a going concern for a reasonable period of time; and (4) other matters as considered necessary or required to be communicated under professional standards. 952.835.9090 • Fax 952.835.3261 www.aemepas.com 2012 ALG- CL -1.1 GAAS Audit Engagement Letter City of Corcoran November 13, 2012 Page 4 An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We will plan and perform the audit to obtain reasonable rather than absolute assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the entity or to acts by management or employees acting on behalf of the City Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, there is a risk that material misstatements may exist and not be detected by us, even though the audit is properly planned and performed in accordance with U.S. generally accepted auditing standards. In addition, an audit is not designed to detect immaterial misstatements, or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements. However, we will inform the appropriate level of management of any material errors or any fraudulent financial reporting or misappropriation of assets that come to our attention. We will also inform the appropriate level of management of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential. Our responsibility as an auditor is limited to the period covered by our audit and does not extend to any later periods for which we are not engaged as auditors. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions. We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will require certain written representations from you about the financial statements and related matters. Audit Procedures - Internal Control Our audit will include obtaining an understanding of the City and its environment, including internal control, sufficient to assess the risks of material misstatement of the financial statements and to design the nature, timing, and extent of further audit procedures. An audit is not designed to provide assurance on internal control or to identify deficiencies in internal control. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards. Audit Procedures - Compliance As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the City's compliance with the provisions of applicable laws, regulations, contracts, and agreements. However, the objective of our audit will not be to provide an opinion on overall compliance and we will not express such an opinion. 952.835.9090 • Fax 952.835.3261 www.aemepas.com 2012 ALG- CL -1.1 GAAS Audit Engagement Letter Engagement Administration, Fees, and Other City of Corcoran November 13, 2012 Page 5 We may from time to time, and depending on the circumstances, use third -party service providers in serving your account. We may share confidential information about you with these service providers, but remain committed to maintaining the confidentiality and security of your information. Accordingly, we maintain internal policies, procedures, and safeguards to protect the confidentiality of your personal information. In addition, we will secure confidentiality agreements with all service providers to maintain the confidentiality of your information and we will take reasonable precautions to determine that they have appropriate procedures in place to prevent the unauthorized release of your confidential information to others. In the event that we are unable to secure an appropriate confidentiality agreement, you will be asked to provide your consent prior to the sharing of your confidential information with the third -party service provider. Furthermore, we will remain responsible for the work provided by any such third -party service providers. We understand that your employees will prepare all cash or other confirmations we request and will locate any documents selected by us for testing. The audit documentation for this engagement is the property of Abdo, Eick & Meyers, LLP and constitutes confidential information. However, pursuant to authority given by law or regulation, we may be requested to make certain audit documentation available to any Cognizant or Oversight Agency for Audit or its designee, a federal agency providing direct or indirect funding, or the U.S. Government Accountability Office for purposes of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such request. If requested, access to such audit documentation will be provided under the supervision of Abdo, Eick & Meyers, LLP personnel. Furthermore, upon request, we may provide copies of selected audit documentation to the aforementioned parties. These parties may intend, or decide, to distribute the copies or information contained therein to others, including other governmental agencies. If you intend to publish or otherwise reproduce the financial statements and make reference to our firm, you agree to provide us with printers' proofs or masters for our review and approval before printing. You also agree to provide us with a copy of the final reproduced material for our approval before it is distributed. We expect to begin our audit on approximately March 25, 2013 and to issue our reports no later than June 30, 2013. Andrew K. Berg, CPA is the engagement partner and is responsible for supervising the engagement and signing the report or authorizing another individual to sign it. Our fee for these services will be as follows: Audit $ 17,175 2012 TIF Reporting Forms 620 2012 Office of the State Auditor's Reporting Form 595 The fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the engagement. If significant additional time is necessary, we will discuss it with you and arrive at a new fee before we incur the additional costs. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. Amounts not paid within 30 days from the invoice date will be subject to a late payment charge of 1 percent per month (12 percent per year). If for any reason the account is turned over for collections, additional fees will be added to cover collections cost. In accordance with our Firm policies, work may be suspended if your account becomes 90 days or more overdue and will not be resumed until your account is paid in full. If we elect to terminate our services for nonpayment, our engagement will be deemed to have been completed upon written notification of termination, even if we have not completed your audit You will be obligated to compensate us for all time expended and to reimburse us for all out -of- pocket expenditures through the date of termination. 952.835.9090 • Fax 952.835.3261 www.aemepas.com 2012 ALG- CL -1.1 GAAS Audit Engagement Letter City of Corcoran November 13, 2012 Page 6 Except in the event of your failure to make a payment when due, in the event of a dispute related in any way to our services, our Firm and you agree to discuss the dispute and, if necessary, to promptly mediate in a good faith effort to resolve. We will agree on a mediator, but if we cannot, either of us may apply to a court having personal jurisdiction over the parties for appointment of a mediator. We will share the mediator's fees and expenses equally, but otherwise will bear our own attorneys' fees and mediation cost. Participation in such mediation shall be a condition to either of us initiating litigation. In order to allow time for the mediation, any applicable statute of limitations shall be tolled for a period not to exceed 120 days from the date either of us first requests in writing to mediate the dispute. The mediation shall be confidential in all respects, as allowed or required by law, except our final settlement positions at mediation shall be admissible in litigation solely to determine the prevailing party's identify for purposes of the award of attorneys' fees. In the event you fail to make a payment for services or to reimburse for costs advanced by the Firm on your behalf, the Firm reserves the right to take all legally permissible action, including commencement of litigation in lieu of mediation, and shall have the right to collect its costs, including reasonable attorney's fees, incurred in any such collection or litigation activities. We appreciate the opportunity to be of service to the City and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. Sincerely, ABDO, EICK & MEYERS, LLP Certified Public Accountants & Consultants Andrew K. Berg, CPA Governmental Services Partner RESPONSE: This letter correctly sets forth the understanding of the City of Corcoran. Signature: Title: 952.835.9090 • Fax 952.835.3261 www.aemepas.com 2012 ALG- CL -1.1 GAAS Audit Engagement Letter CITY OF CORCORAN 2012 PERFORMANCE REPORT - GENERAL FUND AS OF NOVEMBER 19, 2012 10a. Account Description 2011 Actual 2012 Budget 2012 Actual Amount Remaining % of Budget Year End Forecast Budget Difference Comments REVENUE Other General Government R 100 - 41900 -31020 Delinquent Property Taxes 40,730.06 40,000.00 20,829.46 19,170.54 47.93% 40,000.00 0% R 100 - 41900 -31040 Fiscal Disparities 205,805.49 0.00 90,074.85 - 90,074.85 0.00% - 100% R 100 - 41900 -31100 General Property Taxes 2,124,824.71 2,506,458.00 1,210,334.70 1,296,123.30 51.71% 2,506,458.00 0% R 100 - 41900 -31810 Cable Franchise Fee 37,252.86 32,000.00 0.00 32,000.00 100.00% 32,000.00 0% R 100 - 41900 -32110 Liquor License Fee 18,260.00 18,200.00 18,270.00 -70.00 - 0.38% 18,270.00 0% R 100 - 41900 -33402 Homestead Credit 0.00 0.00 0.00 0.00 0.00% - 0% R 100- 41900 -33420 Ag Preserve Credit 4,788.69 0.00 0.00 0.00 0.00% - 0% R 100 - 41900 -33421 PERA State Aid 1,845.00 1,845.00 922.50 922.50 50.00% 1,845.00 0% R 100 - 41900 -33422 Other State Grants and Aids 17,369.89 0.00 0.00 0.00 0.00% - 0% R 100 - 41900 -34000 Charges for Services 65.00 0.00 95.00 -95.00 0.00% - 0% R 100- 41900 -34103 Zoning /Land Use Appl Fee 6,265.64 5,000.00 6,070.00 - 1,070.00 - 21.40% 6,000.00 20% R 100 - 41900 -34105 Copies /Maps 152.40 100.00 91.89 8.11 8.11% 100.00 0% R 100 - 41900 -34107 Special Assessment Search 75.00 50.00 25.00 25.00 50.00% 50.00 0% R 100 - 41900 -34108 TIF Administration 8,000.00 8,500.00 0.00 8,500.00 100.00% 8,500.00 0% R 100- 41900 -34405 Clean Up Day Income 1,060.00 1,000.00 708.71 291.29 29.13% 709.00 -29% R 100 - 41900 -36200 Miscellaneous Revenues 7,694.56 1,000.00 8,540.29 - 7,540.29 - 754.03% 8,600.00 760% Workers Comp dividend R 100 - 41900 -36210 Interest Earnings 4,070.71 6,000.00 1,750.57 4,249.43 70.82% 4,000.00 -33% R 100 - 41900 -36220 Other Rents and Royalties 7,812.00 3,750.00 10,848.00 - 7,098.00 - 189.28% 10,848.00 189% Cropland rental R 100 - 41900 -36230 Donations 1,175.00 0.00 4,200.00 - 4,200.00 0.00% 4,200.00 100% $ 2,487,247.01 $ 2,623,903.00 $ 1,372,760.97 $ 1,251,142.03 47.68% 2,641,580.00 City Hall Operations R 100 - 41941 -34101 Facility Rental 4,442.50 4,500.00 4,266.25 233.75 5.19% 4,500.00 0% R 100- 41941 -36200 Miscellaneous Revenues 2,778.48 0.00 1,228.80 - 1,228.80 0.00% 1,200.00 100% Mailbox posts, Wright Hennepin Elect rebate $ 7,220.98 $ 4,500.00 $ 5,495.05 $ (995.05) - 22.11% 5,700.00 Police R 100 - 42100 -32240 Animal Licenses 0.00 0.00 0.00 0.00 0.00% - 0% R 100- 42100 -33423 Police Aid 46,565.00 47,000.00 45,308.00 1,692.00 3.60% 45,000.00 -4% R 100 - 42100 -33424 Police POST Board Train Reimb 3,787.26 4,000.00 3,320.90 679.10 16.98% 4,000.00 0% R 100 - 42100 -33620 Other County Grants /Aid 11,247.68 10,000.00 5,777.95 4,222.05 42.22% 10,000.00 0% R 100 - 42100 -34200 Police Permits 1,755.00 1,500.00 1,987.00 - 487.00 - 32.47% 2,000.00 33% R 100- 42100 -34201 Police Serviced Charges 5,847.50 5,000.00 5,407.50 - 407.50 - 8.15% 5,000.00 0% R 100 - 42100 -34202 Police Reports /Fees 1,086.00 1,500.00 555.00 945.00 63.00% 1,500.00 0% R 100 - 42100 -34204 Training 0.00 0.00 120.00 - 120.00 0.00% 120.00 100% R 100 - 42100 -35101 Fines 106,500.41 90,000.00 67,377.10 22,622.90 25.14% 70,000.00 -22% R 100- 42100 -36230 Donations 1,345.00 0.00 0.00 0.00 0.00% - 0% $ 178,133.85 $ 159,000.00 $ 129,853.45 $ 29,146.55 18.33% 137,620.00 Building Inspection R 100 - 42400 -32210 Bldg /Plan Review Fees $ 83,590.10 $ 60,000.00 $ 47,824.01 $ 12,175.99 20.29% 50,000.00 -17% Public Works R 100 - 43100 -33418 Muni State Aid St Maintenance 129,363.90 130,000.00 126,236.00 3,764.00 2.90% 130,000.00 0% R 100 - 43100 -34300 Public Works Permits /Fees 3,845.00 3,000.00 1,920.00 1,080.00 36.00% 2,000.00 -33% R 100- 43100 -34301 Dust Control 78,888.48 55,530.00 66,728.05 - 11,198.05 - 20.17% 66,728.00 20% R 100 - 43100 -36200 Miscellaneous Revenues 72,520.75 0.00 11,217.33 - 11,217.33 0.00% 11,217.00 100% Property Maintenance $ 284,618.13 $ 188,530.00 $ 206,101.38 $ (17,571.38) - 9.32% 209,945.00 Ice & Snow Removal R 100- 43125 -36200 Miscellaneous Revenues 8,010.00 0.00 0.00 0.00 0.00% - 0% $ 8,010.00 $ - $ - $ - 0.00% - Recycling R 100 - 43232 -33610 County Recycling Grant 14,551.00 14,500.00 14,820.00 - 320.00 - 2.21% 14,820.00 2% 1 of 7 CITY OF CORCORAN 2012 PERFORMANCE REPORT - GENERAL FUND AS OF NOVEMBER 19, 2012 10a. Account Description 2011 Actual 2012 Budget 2012 Actual Amount Remaining % of Budget Year End Forecast Budget Difference Comments R 100 - 43232 -34400 Recycling 70,964.70 65,000.00 55,228.97 9,771.03 15.03% 55,229.00 -15% $ 85,515.70 $ 79,500.00 $ 70,048.97 $ 9,451.03 11.89% 70,049.00 -12% Parks R 100 - 45200 -33422 Other State Grants and Aids 35,822.80 35,823.00 36,221.20 - 398.20 -1.11% 36,221.20 1% R 100 - 45200 -34101 Facility Rental 1,310.50 1,000.00 870.68 129.32 12.93% 871.00 -13% R 100 - 45200 -36200 Miscellaneous Revenues 44.99 0.00 50.00 -50.00 0.00% 50.00 100% R 100 - 45200 -36230 Donations 1,320.00 0.00 3,914.00 - 3,914.00 0.00% 3,914.00 100% $ 38,498.29 $ 36,823.00 $ 41,055.88 $ (4,232.88) - 11.50% 41,056.20 Transfers to /from Other Funds R 100 - 49360 -39200 Transfer from Other Fund Total Revenue $ 3,172,834.06 $ 3,152,256.00 $ 1,873,139.71 $ 1,279,116.29 40.58% $ 3,155,950.20 0% 2 of 7 CITY OF CORCORAN 2012 PERFORMANCE REPORT - GENERAL FUND AS OF NOVEMBER 19, 2012 10a. Account Description 2011 Actual 2012 Budget 2012 Actual Amount Remaining % of Budget Year End Forecast Budget Difference Comments EXPENSE City Charter E 100 - 41000 -210 Operating Supplies (GENERAL) 235.07 0.00 0.00 0.00 0.00% - 0% E 100 -41000 -300 Professional Srvs (GENERAL) 0.00 0.00 0.00 0.00 0.00% - 0% $ 235.07 $ - $ - $ - 0.00% - City Council E 100-41100-100 Wages and Salaries (GENERAL) 6,600.00 6,600.00 3,300.00 3,300.00 50.00% 6,600.00 0% E 100 - 41100 -122 FICA 409.20 409.00 204.60 204.40 49.98% 409.00 0% E 100 - 41100 -126 Medicare 95.70 96.00 47.85 48.15 50.16% 96.00 0% E 100 -41100 -210 Operating Supplies (GENERAL) 285.00 100.00 0.00 100.00 100.00% 100.00 0% E 100 - 41100 -364 Worker's Comp Insurance 0.00 55.00 32.12 22.88 41.60% 55.00 0% $ 7,389.90 $ 7,260.00 $ 3,584.57 $ 3,675.43 50.63% 7,260.00 Newspaper /Newsletter/W ebsite E 100- 41130 -351 Newsletter Expenses 3,714.49 4,000.00 3,527.66 472.34 11.81% 4,000.00 0% E 100 - 41130 -354 Web Site 700.00 700.00 700.00 0.00 0.00% 700.00 0% $ 4,414.49 $ 4,700.00 $ 4,227.66 $ 472.34 10.05% 4,700.00 City Administrator E 100 - 41300 -100 Wages and Salaries (GENERAL) 87,623.12 92,141.00 72,654.60 19,486.40 21.15% 92,141.00 0% E 100 -41300 -121 PERA 6,352.58 6,680.00 5,267.47 1,412.53 21.15% 6,680.00 0% E 100 - 41300 -122 FICA 4,856.98 5,713.00 4,115.99 1,597.01 27.95% 5,713.00 0% E 100 - 41300 -126 Medicare 1,128.81 1,336.00 962.59 373.41 27.95% 1,336.00 0% E 100- 41300 -130 Employer Paid FSA 0.00 350.00 0.00 350.00 100.00% 350.00 0% E 100 - 41300 -131 Employer Paid Health 9,123.32 12,671.00 8,366.98 4,304.02 33.97% 12,671.00 0% E 100 - 41300 -133 Employer Paid H S A 4,099.98 0.00 3,378.84 - 3,378.84 0.00% - 0% E 100 -41300 -140 Unemployment Comp (GENERAL) 0.00 0.00 0.00 0.00 0.00% - 0% E 100 - 41300 -208 Training and Instruction 2,668.47 2,500.00 1,710.77 789.23 31.57% 2,500.00 0% E 100 -41300 -210 Operating Supplies (GENERAL) 836.94 700.00 456.53 243.47 34.78% 700.00 0% E 100 - 41300 -364 Worker's Comp Insurance 709.00 840.00 - 683.48 1,523.48 181.37% (683.48) -181% E 100 - 41300 -433 Dues and Memberships 871.16 900.00 847.76 52.24 5.80% 900.00 0% $ 118,270.36 $ 123,831.00 $ 97,078.05 $ 26,752.95 21.60% 122,307.52 Clerk/Admin E 100 - 41400 -100 Wages and Salaries (GENERAL) 123,369.30 130,521.00 104,543.82 25,977.18 19.90% 130,521.00 0% E 100 -41400 -110 Overtime 193.65 2,000.00 474.13 1,525.87 76.29% 2,000.00 0% E 100 - 41400 -121 PERA 8,912.21 9,608.00 7,555.59 2,052.41 21.36% 9,608.00 0% E 100 -41400 -122 FICA 8,311.63 8,217.00 6,781.24 1,435.76 17.47% 8,217.00 0% E 100 - 41400 -126 Medicare 1,932.78 1,922.00 1,585.90 336.10 17.49% 1,922.00 0% E 100 - 41400 -130 Employer Paid FSA 700.00 1,050.00 350.00 700.00 66.67% 1,050.00 0% E 100- 41400 -131 Employer Paid Health 6,753.91 31,678.00 6,611.51 25,066.49 79.13% 31,678.00 0% E 100 - 41400 -132 Medical Cafeteria Plan 14,630.26 0.00 9,430.13 - 9,430.13 0.00% - 0% E 100 - 41400 -133 Employer Paid H S A 2,225.12 0.00 2,647.24 - 2,647.24 0.00% - 0% E 100 -41400 -140 Unemployment Comp (GENERAL) 0.00 0.00 0.00 0.00 0.00% - 0% E 100 - 41400 -208 Training and Instruction 1,044.00 2,000.00 755.00 1,245.00 62.25% 2,000.00 0% E 100 -41400 -210 Operating Supplies (GENERAL) 395.92 500.00 403.71 96.29 19.26% 500.00 0% E 100 - 41400 -300 Professional Srvs (GENERAL) 0.00 0.00 0.00 0.00 0.00% - 0% E 100 - 41400 -364 Worker's Comp Insurance 1,292.77 1,411.00 1,215.78 195.22 13.84% 1,220.00 -14% E 100- 41400 -433 Dues and Memberships 60.00 150.00 35.00 115.00 0.00% 150.00 0% $ 169,821.55 $ 189,057.00 $ 142,389.05 $ 46,667.95 24.68% 188,866.00 Elections E 100 -41410 -210 Operating Supplies (GENERAL) $ 1,121.55 $ 9,000.00 $ 5,807.48 $ 3,192.52 35.47% 9,000.00 0% 3 of 7 CITY OF CORCORAN 2012 PERFORMANCE REPORT - GENERAL FUND AS OF NOVEMBER 19, 2012 10a. Account Description 2011 Actual 2012 Budget 2012 Actual Amount Remaining % of Budget Year End Forecast Budget Difference Comments Auditor /Treasurer E 100 - 41540 -300 Professional Srvs (GENERAL) $ 22,570.00 $ 23,000.00 $ 20,360.50 $ 2,639.50 11.48% 23,000.00 0% Assessor E 100 - 41550 -210 Operating Supplies (GENERAL) 760.08 500.00 825.63 (325.63) - 65.13% 750.00 50% E 100 - 41550 -300 Professional Srvs (GENERAL) 49,284.00 49,284.00 41,070.00 8,214.00 16.67% 49,284.00 0% $ 50,044.08 $ 49,784.00 $ 41,895.63 $ 7,888.37 15.85% 50,034.00 Attorney " E 100 - 41600 -300 Professional Srvs (GENERAL) 32,971.67 35,000.00 14,909.28 20,090.72 57.40% 18,000.00 -49% Public Works Facility 0.00 17,819.31 (17,819.31) 0.00% 25,000.00 100% PW Facility 32,971.67 $ 35,000.00 $ 32,728.59 $ 2,271.41 6.49% 43,000.00 Other General Government E 100 - 41900 -210 Operating Supplies (GENERAL) 0.00 31.25 (31.25) 0.00% - E 100 - 41900 -300 Professional Srvs (GENERAL) 0.00 10,700.50 (10,700.50) 0.00% 10,000.00 100% Northland Securities E 100 - 41900 -360 Insurance (GENERAL) 42,717.00 45,000.00 127.00 44,873.00 99.72% 45,000.00 0% E 100 - 41900 -433 Dues and Memberships 22,206.95 24,000.00 24,454.47 (454.47) -1.89% 24,000.00 0% E 100 - 41900 -530 Improvements Other Than Bldgs 0.00 190,396.86 (190,396.86) 100.00% 190,397.00 100% Public Works Land $ 64,923.95 $ 69,000.00 $ 225,710.08 $ (156,710.08) - 227.12% 269,397.00 Planning & Zoning * E 100 -41910 -300 Professional Srvs (GENERAL) 60,590.13 32,000.00 36,162.68 (4,162.68) - 13.01% 35,000.00 9% Public Works Facility 0.00 18,956.99 (18,956.99) 0.00% 20,000.00 100% PW Facility $ 60,590.13 $ 32,000.00 $ 55,119.67 $ (23,119.67) - 72.25% 55,000.00 Code Enforcement E 100 - 41920 -100 Wages and Salaries (GENERAL) 5,514.32 10,998.00 5,774.40 5,223.60 47.50% 7,250.00 -34% E 100 - 41920 -121 PERA 399.74 797.00 426.70 370.30 46.46% 575.00 -28% E 100 - 41920 -122 FICA 341.40 682.00 357.97 324.03 47.51% 475.00 -30% E 100 - 41920 -126 Medicare 79.82 159.00 83.75 75.25 47.33% 100.00 -37% E 100 -41920 -131 Employer Paid Health - 6,336.00 - 6,336.00 100.00% 6,336.00 0% E 100 - 41920 -210 Operating Supplies (GENERAL) 594.64 1,500.00 323.00 1,177.00 78.47% 1,000.00 -33% E 100 - 41920 -300 Professional Srvs (GENERAL) - - 525.68 (525.68) 100.00% 550.00 0% E 100 - 41920 -417 Uniforms - 100.00 - 100.00 100.00% 100.00 0% $ 6,929.92 $ 20,572.00 $ 7,491.50 $ 13,080.50 63.58% 16,386.00 City Hall Operations E 100 - 41941 -200 Office Supplies (GENERAL) 2,562.89 3,000.00 1,431.08 1,568.92 52.30% 2,500.00 -17% E 100 -41941 -201 Postage /Shipping 2,024.99 2,500.00 1,222.76 1,277.24 51.09% 2,000.00 -20% E 100 -41941 -207 Computer Supplies 5,072.96 3,000.00 1,929.68 1,070.32 35.68% 2,500.00 -17% E 100 - 41941 -210 Operating Supplies (GENERAL) 14,208.27 9,500.00 10,818.50 (1,318.50) - 13.88% 11,000.00 16% E 100 - 41941 -300 Professional Srvs (GENERAL) 10,831.59 7,000.00 14,125.15 (7,125.15) - 101.79% 14,250.00 104% E 100 - 41941 -321 Telephone 3,064.88 3,000.00 1,881.03 1,118.97 37.30% 2,400.00 -20% E 100 - 41941 -352 General Notices and Pub Info 1,632.31 2,000.00 2,070.29 (70.29) -3.51% 3,000.00 50% E 100 - 41941 -364 Worker's Comp Insurance 0.83 438.00 - 438.00 100.00% - -100% E 100 - 41941 -380 Utility & Services (GENERAL) 14,903.84 14,500.00 11,503.91 2,996.09 20.66% 14,500.00 0% E 100 -41941 -400 Repairs & Maint Cont (GENERAL) 7,059.71 4,000.00 8,046.22 (4,046.22) - 101.16% 9,000.00 125% Septic service $ 61,362.27 $ 48,938.00 $ 53,028.62 $ (4,090.62) -8.36% 61,150.00 IT (Info Technology) E 100 - 41951 -207 Computer Supplies 6,295.34 10,000.00 6,269.41 3,730.59 37.31% 10,000.00 0% $ 6,295.34 $ 10,000.00 $ 6,269.41 $ 3,730.59 37.31% 10,000.00 Police E 100 - 42100 -100 Wages and Salaries (GENERAL) 479,168.33 505,745.00 398,322.99 107,422.01 21.24% 505,745.00 0% E 100 -42100 -110 Overtime 11,251.09 9,500.00 682.74 8,817.26 92.81% 1,500.00 -84% E 100 -42100 -111 Overtime Events /Grants 13,761.70 15,000.00 9,531.93 5,468.07 36.45% 8,500.00 -43% See 100 -42101 -111 E 100 -42100 -121 PERA 72,688.58 76,043.00 58,904.66 17,138.34 22.54% 76,043.00 0% 4 of 7 CITY OF CORCORAN 2012 PERFORMANCE REPORT - GENERAL FUND AS OF NOVEMBER 19, 2012 10a. Account Description 2011 Actual 2012 Budget 2012 Actual Amount Remaining % of Budget Year End Forecast Budget Difference Comments E 100 - 42100 -126 Medicare 7,506.73 7,657.00 6,020.12 1,636.88 21.38% 7,657.00 0% E 100 -42100 -130 Employer Paid FSA 414.00 2,450.00 608.66 1,841.34 75.16% 2,450.00 0% E 100 -42100 -131 Employer Paid Health 36,189.10 39,283.00 28,901.29 10,381.71 26.43% 39,283.00 0% E 100 -42100 -132 Medical Cafeteria Plan 35,026.54 31,266.00 25,563.51 5,702.49 18.24% 31,266.00 0% E 100 - 42100 -133 Employer Paid H S A 11,125.60 9,621.00 9,322.60 298.40 3.10% 9,621.00 0% E 100 - 42100 -200 Office Supplies (GENERAL) 4,299.97 5,000.00 3,605.90 1,394.10 27.88% 5,000.00 0% E 100 -42100 -201 Postage /Shipping 647.45 500.00 104.37 395.63 79.13% 250.00 -50% E 100 -42100 -208 Training and Instruction 12,125.45 10,000.00 10,725.16 (725.16) -7.25% 12,000.00 20% E 100 - 42100 -209 Police Reserves 3,706.56 3,500.00 731.73 2,768.27 79.09% 3,500.00 0% E 100 -42100 -210 Operating Supplies (GENERAL) 2,949.75 3,500.00 4,035.86 (535.86) - 15.31% 4,000.00 14% E 100 -42100 -212 Motor Fuels 40,336.26 34,000.00 33,844.44 155.56 0.46% 40,000.00 18% E 100 -42100 -220 Repair /Maint Supply (GENERAL) 8,961.58 8,000.00 12,646.71 (4,646.71) - 58.08% 12,500.00 56% E 100 - 42100 -223 Building Repair Supplies 2,404.76 3,000.00 2,280.49 719.51 23.98% 3,000.00 0% E 100 - 42100 -300 Professional Srvs (GENERAL) 586.25 500.00 40.00 460.00 92.00% 500.00 0% E 100 - 42100 -301 Prisoner 4,965.84 8,000.00 4,705.85 3,294.15 41.18% 6,000.00 -25% E 100 -42100 -304 Legal Fees 34,238.36 30,000.00 22,073.47 7,926.53 26.42% 27,000.00 -10% E 100 -42100 -321 Telephone 5,917.07 7,200.00 6,078.06 1,121.94 15.58% 7,200.00 0% E 100 -42100 -323 Radio Units 12,160.98 15,300.00 10,124.80 5,175.20 33.82% 15,300.00 0% E 100 -42100 -364 Worker's Comp Insurance 25,287.19 29,065.00 7,455.55 21,609.45 74.35% 7,500.00 -74% Policy adjusted to payment by calendar year E 100 -42100 -380 Utility & Services (GENERAL) 3,999.30 4,000.00 1,368.53 2,631.47 65.79% 2,500.00 -38% E 100 - 42100 -417 Uniforms 6,708.76 8,460.00 7,661.67 798.33 9.44% 8,460.00 0% E 100 - 42100 -433 Dues and Memberships 790.00 1,000.00 845.00 155.00 15.50% 1,000.00 0% $ 837,217.20 $ 867,590.00 $ 666,186.09 $ 201,403.91 23.21% 837,775.00 Part Time Officers E 100 - 42101 -100 Wages and Salaries (GENERAL) 65,046.50 76,325.00 57,322.24 19,002.76 24.90% 76,325.00 0% E 100 -42101 -111 Overtime Events /Grants 3,548.00 - 5,602.43 (5,602.43) 0.00% 5,000.00 100% Contractural events /Safe and Sober events. Budgeted 42100-11' E 100 -42101 -121 PERA 1,955.24 2,500.00 1,583.35 916.65 36.67% 2,500.00 0% E 100 -42101 -122 FICA 1,957.81 4,732.00 3,219.62 1,512.38 31.96% 4,732.00 0% E 100 - 42101 -126 Medicare 981.50 1,107.00 912.41 194.59 17.58% 1,107.00 0% E 100 - 42101 -140 Unemployment Comp (GENERAL) 5,141.46 - - - 0.00% 0% $ 78,630.51 $ 84,664.00 $ 68,640.05 $ 16,023.95 18.93% 89,664.00 Police Admin E 100 - 42102 -100 Wages and Salaries (GENERAL) 37,638.83 40,248.00 31,001.44 9,246.56 22.97% 40,248.00 0% E 100 -42102 -110 Overtime 0.00 500.00 - 500.00 100.00% 500.00 0% E 100 -42102 -121 PERA 2,738.44 2,954.00 2,247.82 706.18 23.91% 2,954.00 0% E 100 -42102 -122 FICA 2,616.94 2,526.00 2,087.90 438.10 17.34% 2,526.00 0% E 100 - 42102 -126 Medicare 608.28 591.00 488.33 102.67 17.37% 591.00 0% E 100 - 42102 -130 Employer Paid FSA 350.00 350.00 350.00 - 0.00% 350.00 0% E 100 -42102 -131 Employer Paid Health 1,323.58 1,300.00 1,073.09 226.91 17.45% 1,300.00 0% E 100 -42102 -132 Medical Cafeteria Plan 5,125.12 5,200.00 3,358.95 1,841.05 35.40% 5,200.00 0% $ 50,401.19 $ 53,669.00 $ 40,607.53 $ 13,061.47 24.34% 53,669.00 Fire E 100 - 42200 -300 Professional Srvs (GENERAL) 247,089.56 250,000.00 181,562.04 68,437.96 27.38% 250,000.00 0% E 100 -42200 -550 Motor Vehicles 11,257.57 - - - 0.00% - 0% E 100 - 42200 -580 Other Equipment 676.00 1,000.00 - 1,000.00 100.00% 1,000.00 0% $ 259,023.13 $ 251,000.00 $ 181,562.04 $ 69,437.96 27.66% 251,000.00 Building Inspection E 100 - 42400 -300 Professional Srvs (GENERAL) 48,461.47 30,000.00 8,617.48 21,382.52 71.28% 12,000.00 -60% E 100 - 42400 -437 Surcharges 2,995.40 2,500.00 1,234.55 1,265.45 50.62% 2,500.00 0% $ 51,456.87 $ 32,500.00 $ 9,852.03 $ 22,647.97 69.69% 14,500.00 Public Works E 100 -43100 -100 Wages and Salaries (GENERAL) 285,063.83 280,363.00 212,195.55 68,167.45 24.31% 280,063.00 0% 5 of 7 CITY OF CORCORAN 2012 PERFORMANCE REPORT - GENERAL FUND AS OF NOVEMBER 19, 2012 10a. Account Description 2011 Actual 2012 Budget 2012 Actual Amount Remaining % of Budget Year End Forecast Budget Difference Comments E 100 - 43100 -110 Overtime 19,345.16 19,000.00 11,320.17 7,679.83 40.42% 19,000.00 0% E 100 -43100 -121 PERA 20,925.65 21,704.00 16,201.23 5,502.77 25.35% 21,704.00 0% E 100 -43100 -122 FICA 16,238.99 18,561.00 12,941.71 5,619.29 30.27% 18,561.00 0% E 100 -43100 -126 Medicare 3,772.10 4,341.00 3,026.64 1,314.36 30.28% 4,341.00 0% E 100 - 43100 -130 Employer Paid FSA 984.00 1,750.00 700.00 1,050.00 60.00% 1,750.00 0% E 100 - 43100 -131 Employer Paid Health 38,729.45 63,355.00 33,930.21 29,424.79 46.44% 63,355.00 0% E 100 -43100 -132 Medical Cafeteria Plan 6,407.96 - 6,281.06 (6,281.06) 0.00% 0% E 100 -43100 -133 Employer Paid H S A 11,723.76 - 8,478.32 (8,478.32) 0.00% 0% E 100 - 43100 -140 Unemployment Comp (GENERAL) 0.00 - - - 0.00% 0% E 100 -43100 -208 Training and Instruction 1,862.85 2,500.00 3,739.00 (1,239.00) - 49.56% 4,000.00 60% Unbudgeted Supervisor training E 100 - 43100 -210 Operating Supplies (GENERAL) 15,583.09 20,000.00 15,191.57 4,808.43 24.04% 20,000.00 0% E 100 -43100 -212 Motor Fuels 39,943.23 32,000.00 29,015.21 2,984.79 9.33% 32,000.00 0% E 100 - 43100 -220 Repair /Maint Supply (GENERAL) 86,507.36 20,000.00 13,787.49 6,212.51 31.06% 20,000.00 0% E 100 -43100 -222 Seal Coating 50,087.50 50,000.00 40,285.50 9,714.50 19.43% 40,286.00 -19% E 100 -43100 -223 Building Repair Supplies 7,751.79 6,500.00 150.00 6,350.00 97.69% 2,000.00 -69% E 100 -43100 -225 Landscape /Ditch Materials 11,922.98 10,000.00 6,261.73 3,738.27 37.38% 6,262.00 -37% E 100 - 43100 -226 Sign Repair Materials 5,502.06 6,000.00 557.35 5,442.65 90.71% 558.00 -91% E 100 -43100 -227 Crack Filling 15,337.65 16,000.00 12,564.17 3,435.83 21.47% 12,565.00 -21% E 100 -43100 -228 Dust Control 98,033.30 90,000.00 94,270.55 (4,270.55) -4.75% 94,270.00 5% E 100- 43100 -229 Culverts 10,120.41 7,000.00 11,132.49 (4,132.49) - 59.04% 11,133.00 59% E 100 - 43100 -232 Gravel 95,049.10 130,000.00 117,765.32 12,234.68 9.41% 117,765.00 -9% Cut back to offset extra asphalt costs E 100 - 43100 -233 Asphalt Maint/Patching 123,718.78 130,000.00 141,008.95 (11,008.95) -8.47% 141,009.00 8% Unexpected repairs E 100 -43100 -300 Professional Srvs (GENERAL) 2,100.00 2,100.00 2,100.00 - 0.00% 2,100.00 0% Public Works Facility 6,115.62 (6,115.62) 0.00% 15,000.00 100% Ebert Construction E 100 - 43100 -321 Telephone 4,386.46 3,600.00 4,307.71 (707.71) - 19.66% 5,000.00 39% E 100 -43100 -364 Worker's Comp Insurance 13,419.49 15,076.00 20,996.21 (5,920.21) - 39.27% 21,000.00 39% E 100 -43100 -380 Utility & Services (GENERAL) 8,884.06 9,000.00 7,055.17 1,944.83 21.61% 9,000.00 0% E 100 -43100 -381 Street/Signal Lights 2,624.34 3,000.00 1,985.67 1,014.33 33.81% 3,000.00 0% E 100 - 43100 -417 Uniforms 6,920.17 7,000.00 3,663.48 3,336.52 47.66% 7,000.00 0% $ 1,002,945.52 $ 968,850.00 $ 837,028.08 $ 131,821.92 13.61% 972,722.00 0% Ice & Snow Removal E 100 -43125 -210 Operating Supplies (GENERAL) $ 21,411.77 $ 29,000.00 $ 21,154.52 $ 7,845.48 27.05% 29,000.00 0.00% Engineeering * E 100 -43170 -300 Professional Srvs (GENERAL) 68,387.87 36,000.00 38,714.75 (2,714.75) -7.54% 40,000.00 11% Public Works Facility 0.00 40,016.78 (40,016.78) 0.00% 40,000.00 100% PW Facility $ 68,387.87 $ 36,000.00 $ 78,731.53 $ (42,731.53) - 118.70% 80,000.00 Recycling E 100 - 43232 -210 Operating Supplies (GENERAL) 1,839.40 1,000.00 750.00 250.00 25.00% 1,000.00 0% E 100 - 43232 -300 Professional Srvs (GENERAL) 71,176.18 63,345.00 54,116.74 9,228.26 14.57% 63,345.00 0% $ 73,015.58 $ 64,345.00 $ 54,866.74 $ 9,478.26 14.73% 64,345.00 Parks E 100 - 45200 -100 Wages and Salaries (GENERAL) 14,480.39 28,128.00 16,815.88 11,312.12 40.22% 28,128.00 0% E 100 -45200 -110 Overtime 0.00 - 477.00 (477.00) 0.00% 477.00 100% E 100 - 45200 -122 FICA 843.12 1,744.00 1,072.15 671.85 38.52% 1,744.00 0% E 100 - 45200 -126 Medicare 196.65 408.00 250.74 157.26 38.54% 408.00 0% E 100 - 45200 -210 Operating Supplies (GENERAL) 6,491.95 8,000.00 8,554.98 (554.98) -6.94% 8,000.00 0% E 100 - 45200 -220 Repair /Maint Supply (GENERAL) 329.73 1,100.00 751.97 348.03 31.64% 1,100.00 0% E 100 - 45200 -221 Maintenance Projects 10,351.90 15,000.00 13,592.11 1,407.89 9.39% 15,000.00 0% E 100 - 45200 -321 Telephone 749.79 700.00 505.37 194.63 27.80% 700.00 0% E 100 - 45200 -364 Worker's Comp Insurance 3,798.84 4,493.00 (1,815.18) 6,308.18 140.40% (1,816.00) -140% E 100 -45200 -380 Utility & Services (GENERAL) 4,436.87 7,100.00 4,054.86 3,045.14 42.89% 7,100.00 0% 6 of 7 CITY OF CORCORAN 2012 PERFORMANCE REPORT - GENERAL FUND AS OF NOVEMBER 19, 2012 10a. Account Description 2011 Actual 2012 Budget 2012 Actual Amount Remaining % of Budget Year End Forecast Budget Difference Comments E 100 - 45200 -530 Improvements Other Than Bldgs 35,822.80 35,823.00 36,221.20 (398.20) -1.11% 35,823.00 0% $ 77,502.04 $ 102,496.00 $ 80,481.08 $ 22,014.92 21.48% 96,664.00 Transfers to /from Other Funds E 100 -49360 -720 Operating Transfers - - - - 0.00% $ - $ - $ - $ - 0.00% - Total Revenue $ 3,172,834.06 $ 3,152,256.00 $ 1,873,139.71 $ 1,279,116.29 42.00% 3,155,950.20 Total Expense $ 3,126,931.96 $ 3,112,256.00 $ 2,734,800.50 $ 377,455.50 12.56% 3,349,439.52 Total Revenue - Total Expense $ 45,902.10 $ 40,000.00 $ (861,660.79) $ 901,660.79 31.40% (193,489.32) Public Works Facility anticipated bond reimbursement 259,364.56 2012 YEAR END FORECAST 65,875.24 7 of 7 MEMORANDUM • • • • L A N D F O R M From Site to Finish • • • • 105 South Fifth Street, Tel: 612 - 252 -9070 Suite 513 Fax: 612 - 252 -9077 Minneapolis, MN 55401 www.landform.net DATE October 17, 2012 TO Dan Donahue CC City Council, Planning Commission FROM Kendra Lindahl, City Planner RE Active Corcoran Planning Applications The following is a summary of project status for current, active projects: 1. Armbruster Topography and Wetland Waiver (city file no. 09 -011). An application has been received for a waiver from the topography and wetland requirements and was reviewed by the City Council on November 23, 2009. The City Council expressed concerns about the concept and directed the applicant to revise the concept plan. The applicant submitted a letter extending the review period until January 2013. This will allow the city time to complete the ordinance updates and allow the applicant additional time to explore their options for development /subdivision. 2. Schmid's Hidden Valley 2 "d Addition Topography /Wetland Waiver, Preliminary Plat and Final Plat at 21820 Oakdale Drive (PID 04- 119 -23 -34 -0007, 04- 119 -23 -42 -0002 and 04- 119 -23 -42 -0003) (City File No. 12 -016). The application for topography and wetland delineation waiver was approved at the September 27th Council meeting. The plat applications are incomplete. 3. Corcoran Public Works Building Preliminary and Final Plat and Ordinance Amendment (City File 12 -010). The City application for a preliminary and final plat to create a new lot for the public works facility and an outlot for the remaining land that will be retained by the Roehlke's and a rezoning to Public /Institutional (P -I) to accommodate this use was approved by the City Council on September 27th. The city closed on the property on October 15th and work is continuing on the site plan design. 4. Zoning Ordinance Amendment to Section 1070.020 regarding Conditional Use Permit Amendments (City file no. 12 -017). On October 11th, the City Council directed staff to prepare a zoning ordinance amendment to allow conditional use permit amendments to be processed administratively rather than through the public hearing process as currently required. This item has been tentatively scheduled for a public hearing at the Planning Commission and City Council review in December. Also, there are a number of projects that have been approved, but are still not filed and closed out: 1. Corcoran Business Park (city file 06 -005). The City Council granted a one year extension to the final plat approval, which expired on April 12, 2011. Staff has spoken to the applicant and is still working to close out this project. 2. Northern Natural Gas Administrative Permit (city file 09 -009). An administrative permit for a meter station was approved and is under construction. The city will retain the escrow account until the project is completed to ensure that the project is completed according to the plans. The majority of the improvements and conditions of approval have been met. However, the landscaping has not yet been installed. Northern Natural Gas indicates that there are still connections that need to be made on site and landscaping cannot be installed until completed. City staff was notified that the landscaping was installed on site and conducted an inspection June 3, 2011. The landscaping and all other Landform', SensiblyOreerl® and Site to Finish® are registered service marks of Landform Professional Services, LLC. 1 improvements were installed per City requirements. Staff will begin the project closeout process after the landscape guarantee period expires in 2013. 3. Satellite Industries Site Plan Amendment, Conditional Use Permit Amendment, Lot Consolidation and Easement Vacation (city file 10 -007). On September 23rd the City Council approved Resolutions 2010 -37, 2010 -38 and 2010 -39 approving the request with a number of conditions. The applicant has addressed those conditions and has submitted a building permit application and has begun site work. Staff inspected the site on October 12th and found that the major site improvements had been made, but there are several items that still have to be addressed. We have discussed these items with the landowner. The city has a financial guarantee in place to ensure completion. 4. Park Place Storage After - the -Fact Extension of Approvals (city file no. 10 -008). On September 23, 2010, the City Council approved a site plan and conditional use permit amendment for Park Place Storage to construct the 18th and final mini - storage building on that site. The approvals expired on September 23, 2011. The applicant contacted the City and requested a one year extension until September 23, 2012. The conditions have been met and a building permit was issued in September. 5. Corcoran Wildlife Preserve (city file 10 -009). Preliminary plat (city file 06 -004) was approved on September 27, 2007 (Res. 2007 -72) with 8 findings and conditions. On September 23, 2010, the city council approved Resolution 2010 -40 approving the final plat. The applicant has 2 years to address all conditions of approval and record the final plat. The final plat approvals expired on September 23, 2012. 6. Rocks N Blocks Site Plan Amendment and Conditional Use Permit (city file no. 10 -012). An application was received for a Conditional Use Permit and Site Plan Amendment to continue operation of a business with outside storage at 20010 75th Avenue North. The application was approved by the City Council on June 23rd. This was approved as a way to correct a code enforcement issue. No work has been done on site to correct the code violations. The applicant has not yet complied with the conditions of approval and has asked for a 3 month extension. The approvals expired on September 23, 2012. The applicant is working to complete the site improvements. 7. Custom Filtration Inc. Preliminary and Final Plat (city file no. 11 -008). The city received an application to combine the existing Custom Filtration lot with the outlot to the west. The request was approved by the City Council on December 19th. The applicant has submitted the mylars for city signatures and we expect to close this file out next month upon receipt of proof of filing. 8. Hope Ministries Conditional Use Permit for Cemetery and Vacation of Drainage & Utility Easement at 19951 Oswald Farm Road (city file 12 -002). Hope Ministries has submitted a request for a conditional use permit to allow a cemetery west of the existing church. The application was approved by the City Council on March 22nd and site work had begun. 9. Daryl & Louredette Patnode Request for Agricultural Preserve Designation and Expiration for 23301 County Road 50 (PID 30- 119 -23 -11 -0001) (city file no. 12 -012). An application for Agricultural Preserve was submitted and approved by the Council on September 27th 10. Certificate of Compliance for Martin Kukla at 20100 Hillside Drive (02- 119 -23 -44 -0011) (City File 12 -019). This certificate of compliance was administrative approved. 11. Certificate of Compliance for Steve Platz at 23600 Strehler Drive (18- 119 -23 -34 -0002) (City File 12 -020). This certificate of compliance was administrative approved. 12. Administrative Permit for approval of new Antennas on the Sprint Tower at 20140 County Road 30 (11- 119 -23 -12 -0001) (City File 12 -018). The application for administrative approval of the new antennas at the Kothrade property was reviewed for compliance with the ordinance and administratively approved on 10/29/12. 13. Site Plan Modification for Lano Equipment at 23580 Highway 55 (31- 119 -23 -34 -0007) (City File 12 -021). This site plan modification for approval of a new loading dock at Lano Equipment was administratively reviewed and approved on 11/01/12. MEMORANDUM 2 14. Site Plan Modification for Accessory Building at Pheasant Acres at 10705 CR 116 (02- 119 -23- 13 -0002) (City File 12 -023). This site plan modification for approval of a new accessory building at Pheasant Acres Golf Course was being administratively reviewed and approved on 11/13/12. MEMORANDUM 3 STAFF REPORT / Code Enforcement Agenda Item 10 c Council Meeting: November 29, 2012 Prepared By: Mike Pritchard Topic: CODE ENFORCEMENT REPORT October 2012 Action Required: Information Only Complaints and Concerns Permits and Zoning Complaints Concerns Total Nuisiance Junk /Junk Vehicles Grass & Weed Control Animal Violations Home Occupations Signs Referred to Public Works, Metro West, or City Engineer Misc. Compaints Concerns Cases Referred to City Attorney Building Permits - Zoning review Building Permits Grading or Driveway Permits Misc. Permits Overweight /Ag Vehicle Permits 15 2 1 2 0 0 8 8 0 2 23 4 1 1 Code Enforcement Issues /Updates: Complaint 12 -031: Hazardous Building at 20xxx County Road 10 Update: The owners stated that they cannot afford to raze and remove the building. The property owners are working with the City Attorney to find a solution. Complaint 12 -083: Fill Hauling on County Road 19 (23xxx County Road 10) Update: The council was made aware at the November 8 meeting of previous issues with this ongoing hauling operation. A permit, with conditions from the City Engineer, was issued on November 9. Complaint 12 -105: New Driveway 22xxx County Road 50 Update: On October 8, the original easement was recorded with Hennepin County. On November 15, the property owner applied for a grading permit. The permit has been forwarded to the City Engineer for review. City of Corcoran To: City Council From: Daniel Donahue, City Administrator CC: All Appointed Commissioners Date: 11/296/2012 Re: Commission Appointments Expiring I would like to apprise the council of the council appointments whose terms are or have expired by the end of this year: 1. Charter Commission. State law calls for at least 7 members and not more than 15 to be appointed for staggered four year terms by District Court, Judge Peter Cahill. There were eight appointees at the start of 2012 and now down to five. a. Ken Guenthner, Term expired 6/2012 (can't be reappointed to a third term) b. George Gmach, Term expired 6/2012 (can't be reappointed to a third term) c. Jim Tilbury, Term expired 6/2012- Trying to determine if he sought re- appointment via the district court 2. Parks and Trails Commission. There are currently seven appointees to the Commission, no students, and no Alternate Commissioners. Terms are for three years with student terms and alternate terms of one year. The city ordinance calls for nine appointees and three alternates. The following Commissioner terms are expiring at the end of the year: a. Chad Robran b. Kevin Dale c. Tom Anderson 3. Planning commission. There is currently a full complement of appointees as required by the city ordinance (six Commissioner Appointees and two alternates). Terms are for three years with alternates annually appointed. Terms expiring this year are: a. Pat Hank b. Dean Jacobs c. Alternate Bob Laddusaw d. Alternate Dorthy Theis Staff will be sending this memo to all of the appointees. Staff will also be putting notice of the vacancies in the Crow River News. Planning Commission and Parks and Trails Commission appointees whose terms are expiring are invited to re -apply yeees The Northwest Area Jaycees invites you to our Annual Visit with... Santa Dec. 1St 10 -noon At the Corcoran City Hall Our event is Free to all but please bring non- perishable food to donate to the local food shelves. SITE PLAN NOTES GENERAL NOTES. NL00000101E00000440IG FACE OF CUAS.A6 SIDEY100000 IANOSCAPE40EffARE 00004SIC000 70000000 UM. BULGING 00100000000 AK SHOWN 0000 FACE OFPTEIO0 01140110S - 00011 40000Il01w100100A FLANS -SEE 0011 FOB ELEVATIONS. PARING INFO 1. 1010 0RN -KNEE 000000 Al AREAS WO. ALL DIH ER AA10STO BE 11000000 AND SEE000 000000004ADDITI0000000000001.. 0000411001040E 00000000 FOR TREE PN00000000000 �i 0 0R0T0 CARE AND LURE -SE CMI FOA CM SEOTIN MAIL NOTES ANO 000110000 is ASPHALT D4000ANE OR FMX1140.01. SEMI FOR PAN16MAILS QQ CIASM'PANNG Qi 000000001,4000-01000000010000000000000000000000000000000000000 -000 SIZE IAN FG0 SPECIE COMMONS -SEE 0011I0001010000i PLANS AMOSTRIMOR4L000M61AN01G FOR MKS AND STOOPS • ROCK MULCH ON HEM OUTYI400S0AFE FABRIC 001 0010A;Y 0040.1130. ECG11I0 WERE 1004000101000000 AREA SEE SPFCIMIIDNG FUR ED( MULCH 10000011011 © 0.0010E 500 AT AREAS 00000, • 0004000010000000M00 PAD -VERIFY 000001010-111 00010010 STATING - 4001000000000194000004000 1010 SIPPING • ADAWAO000INTHCA5000000000101O 000EPRAAt [] 140101GAP 040010 SPACE 000400 • 0 -0901100 0440101 COWED CN900 LINK 00000 WIM 0401010 440E. PROVIDE 2' -0' WISE POURED 004000TEMAIN000N100 S1AIP 4000IICTNG WIN POST, 0EM0Am 10 S0AIP. 0' /—_EOni^ SITE PLAN CORCORAN, MN SITE PLAN A0.1 I I b ACL • MEM J ONORTH ELEVATION a-1 SP WAX ■ - - -- ear= ONORTH ELEVATION PA a ONORTH ELEVATION ® NORTH ELEVATION z 0 N w 0 U w 3 S U w g N K 0 z a= cc O < O O 3 0 O >� r � m va CORCORAN, MN SKEET WS,. EXTERIOR ELEVATIONS A3.1 7 ® NORTH ELEVATION z 0 N w 0 U w 3 S U w g N K 0 z a= cc O < O O 3 0 O >� r � m va CORCORAN, MN SKEET WS,. EXTERIOR ELEVATIONS A3.1 o-- po ES fig P o I O wFSR % a r LErta J ° ,® ros irsommte 1 ATT „fan smiares MMfik NIL PINEF I ® LA 00 Le a 1 Li P „E 0 GIs i -1"E I II ,A OFFICE AREA I I 1 e LLAF6ED, II b b 0 yMEZZANINE LEVEL 0 N W 0 w3 w N K 0 CORCORAN, MN MEZZANINE AND ENLARGED FLOOR PLANS Al .2 LJ no 1 Pre 0- ara o 0 0 1 1 6 0 1 0 0 0 0 C) MAIN LEVEL FLOOR PLAN ETa 0 z 0 N w 0 V R w3 V w 'c lY CORCORAN, MN L 888 FLOOR PLAN MAIN LEVEL A1.1 CO #3 CO #4 CO #5 CO #6 CO #7.- $0 $0 $0 $0 $0 $0 $o $0 $o $0 $0 $0 $0 $0 $0 $0 $0 $o $0 $o $0 $0 $o $o $o $o $o so $0 $o $0 $0 $0 $o $Q �$0 $0 $0 $o $o $o $o $o $0 $o $0 $o $o $0 $0 $o $0 $o $o $o _$0 $o $o $0 $o $0 $0 $0 $0 $0 $0 $o $0 $o $0 $0 $c $o $c $a $0 $0 50 $0'-- $0 $0 $C 50 50 $o $c $0 $0 $o $c $0 $C $0 $C $0 $C $0 $C $o $C $0 $C $o $C $c CONSTRUCTION 11/29/2012 CORCORAN PUBLIC WORKS CONTROL ESTIMATE SCOPE -OF -WORK Updated. Land Pruchase County Road 19 Turn Lane Construction Management Fees Architect/Engineerinc„f ees Builders risk Insurance Well Desf•n and Installation Septic Stem Design and Installation Electrical Service to Building Natural Gas Service to Building Phone Service to Building - Local Authority Plan Review Fees State Plumbing Review Fees MPCA Fees Permit Fees Inspection and Regulation Fees Structural Testing/Special Inspection Fees Electrical Use Charge Phones /Communication Devices $500 Tem •orary Heat (Winter Construction) $0 Trash Removal (Dumpsters) $6,200 insurance $0 Temporary Enclosures $1,800 Surveying $10,000 Erosion Control $0 Site Ctearting _ _ $0 Site Pre • aration $0 Building Excavation $100,000 Retainin • Ponds $0 Soils Correction $200,000 Sand Cushions $0 Storm Sewer Construction $42,0.00 Class Five Ag•regate Base $0 Asphalt Pavement $56,000 Concrete Curb and Gutter $15,000 Chain Link Fenceing and Gates $43,500 Landscaping /Plantings $16,000 Site Concrete/Walks /Aprons - $0 Cast In place Concrete __ $226,000 Pre Cast Concrete Wall Panels $500,000 Pre Cast Hollow Core Plank $30,000 Masonry $44,000 Structural steel $244,000 Steel Joists $0 Steel Deck $0 Misc. Metal Fabrication $0 ORIGINAL VALUES $225,000 $100,000 $125,500 $125,000 $10,000 $50,000 $25,000 $50,000 $1o,000 $2,000 $o - -- $2o,000 $400 $35,000 $o _ $5,200 $3,500 Rough Carpent Architectural Casework EPDM Membrane Roofing Roof Hatch Entrance Canopy Metal Panels Fire Stop•ing $17,500 $6,500 $150,000 $1,600 $28,000 [Joint Sealants $o $2,500 $5,000 REVISED DESIGN CHANGES VALUES DC #2 DC #1 DC #3',� $225,000 $0 $o $o $0 $o $Q $o $o $O $o _ $100,000 $0 $0 $o $0 $0 $0 $0 $0 $0 $0 $125,500 $0 $0 $0 $0 _ $0 $0 $o $o $o $o $138,000 $13,000 $0 $0 �� 0 0 $p $p $0 $0 $17,000 $17,000 sz3,000 So so $0 ALTERNATES ALT #2 G}1AN(it UKUtKO $6,500 $130,000 $20,0000 +'� T $400 - $1,200 $0 $0 $0 $0 $0 $0 $o)_-- $o _._ $0 $0 - $28,000 $0 $0 $0 $0 _ $0 $0 $0 _ $0 $0 $18,000 - $18,000 $0 -- $0 - $0 - -_ $0 $0 $0 $0 $0 $0 $o $0 $2,500 $o $o $o $o $0 - $o $0 $o 4R.11(1f S0 $0 $0 $0 $o $0 $0 $0- - $o $o so E E T CONSTRUCTION Updated: SCOPE -OF -WORK Steel Doors and Frames Door Hardware Access Door Panels Sectional Overhead Doors Aluminum Windows Aluminum Entrances Glazin Metal Stud Assemblies Gypboard Systems 11/29/2012 ORIGINAL VALUES CORCORAN PUBLIC WORKS CONTROL ESTIMATE EFIS Ceramic/Quarry Tile Acoustical Ceiling System Fluid Epoxy Quartz Flooring Paintin Visual Display Board Louvers Fla • Pole Toilet and Bath Accessories /Partitions Fire Extinguishers Lockers Exterior Aluminum Signage Interior Plaque Si•na•e Aluminum Sun Control Devices Kitchen A• •fiance Microwave)(Dishwasher Window Treatment Office Furniture Hi • h Pressure Wash System Hoists and Crane Plumbing /Air and Gas Piping H dronic Pipin Radiant Heat HVAC Controls Electrical Fire Alarm System REVISED VALUES $0 531,200 $36,000 $0 $0 $0 $32,000 $o $11,000 $9,500 59,200 $40,000 $475 53,100 $2,800 $6,100 $720 $6,500 52,500 - $800 $15,200 $2,500 $1,200 $9,000 $10,000 $32,000 $174,000 $34,500 so so 540,000 $36,000 $o So $o DC #1 $o $o $0 $8,800 $o $0 $0 $o DESIGN CHANGES DC #2 DC #3 ALTERNATES $32,000 $30,000 $11,000 _59,500 59,200 545,000 $475 $3,100 52,800 $6,100 $720 _ $0 $2,500 $800 $0 $30,000 $o so $0 so $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 ALT#1 ALT #2 $0 $0 $0 $0 $0 $o So 5o so So So $0 $0 $0 $0 $o $o $0 $0 $o $0 $0 $0 - $o $0 $5,000 $0 $0 so so $0 $0 so $o $o $o so $0 $2,500 $1,200 $9,000 510,000 $32,000 5180,000 So 50 $0 545,000 5302,500 5160,000 $0 $50,000 5220,000 $150,000 $0 $28,000 Security $0 $12,000 Voice Data $0 - $3,000 Fire Protection Inc Tanks - $0 $150,000 Concrete Vault $0 $10,000 Excavation Vault and Tank $0 $5,600 Hollow Core Plank $o $2,000 Electrical $0 $8,000 Pre - Engineered Metal Building $o $o Precast Wall Panels $0 50 Concrete Piers /Footings 50 - $0 Painting $0 $0 Structural Steel /Misc Steel $0 $0 Electrical $0 $0 Eathwoork/Class Five 5o $0 Precast Wall Panels $0 $0 Structural Steel 50 $ Roofing $o So Concrete $0 $o so $0 $0 $o - $6,500 ___ $0 $0 $0 $0 _ $o -515,200 $0 $0 so $a 50 - $o 5 - $10,000 $0 $6,000 $0 $45,000 - $142,500 $50,000 - 570,000 $28,000 $12,000 $3,000 $150,000 $10,000 $5,600 52,000 $8,000 $0 $0 so $0 $0 $0 50 - $0 $0 $0 $0 $0 $0 - $0 $0 $0 $0 $0 $0 $o $0 $0 $o $0 $0 $0 $o so $0 $0 $0 $0 $o $0 $0 $0 $0 $0 $0 $0 $0 $0 $o $o $o so 50 $0 so $o $o _$o $o $o $0 $0 $0 50 $0 -- $0 50 $ $0 50 $0 $o $ $0 $0 $0 $0 -- $o $- $0 $o 50 $0 $0 $0 $0 $0 $0 50 $0 $0 50 $o 50 $0 $0 $99,000 $0 -- $0 - $50,000 $0 $0 50 - - -- $5,400 $0 $0 $0 -- -- $4,000 $o $o 50 50 $7,000 $0 $o $0 $o 510,000 50 $0 $0 - - $0 - -- 58,000 __ 50 $0 50 50 $0 -^ $20,000 50 $0 $0 - - - 50 531,000 $0 $0 $o $0 $18,000 50 $o $0 $o $24,500 $0 $0 $0 $0 $0 $o $0 $o $0 $0 CHANGE ORDERS CO #1 CO #2 CO #3 CO #4 co #S co #6 CO #7 $0 $0 $0 $0 $0 $0 50 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 50 $0 $0 So $0 $0 $0 $0 _ $0 _ Sc $0 $0 $0 - - $0 $0 50 $o $0 50 $0 $0 _ $0 $0 $C $0 $0 $0 $0 $0 $0 50 $0 $0 $0 $0 $0 $o $c $0 $0 -- 50 $0 $0 $0 $c So $o $0 S0 $o $o $c $0 $0 $0 $0 $0 $0 $c $0 $0 $0 _ $o so _ $G $0 $o - $0 $0 _$0 so $c $0 - -- $0 $0 $0 w so so $c $o $o $0 $0 $o $0 $c $o 50 $0 $o $0 $o - -_ $c $0' $0 $o $o $0 $0 $c $o' - $0 $0 $0 $0 $0 $c $0 $0 $0 $0 $0 - $o - ----•- $C $0 - $0 $0 $0 - $0 $o $c so - so $o _ $o $0 $c so $o __ $o $o so $c so so _ - $0 -_ so so 5-c- $0 - $0 $0 $0 $0 $C $0 $0 $0 $0 $0 $C $0 so $o _ $o $0 $c _ $o $o $0 $a $o $o $c $0 ° so so $o $o $0 --- -$C $o" $0 $0 $0 $0 $0 $c $o $o $0 $0 $0 $0 $C $o $0 $0 50 $0 - $0 $c $0 $0 $o $0 50 $o $c $0 $0 $0 -- $0 $0 -- $o - -- - -$0 - _$C $o $0 _ $0 $0 $0 50 -- 50 $c - - - $0 - $o $o so so so so $c $o so $o _ $o so $0 $0 $C so so so $0 $o $o $0 Sc $o $o $0 _ $0 $0 so - - $o $c so 50 50 _ So $o _ $o $0 $c so so 50 _ $0 $o $0 $o $c $0 $0 $o T $0 $0 $0 -- 50 $c 5 $0 C\ CONSTRUCTION ET SCOPE -OF -WORK Updated: 11/29/2012 ORIGINAL VALUES CORCORAN PUBLIC WORKS CONTROL ESTIMATE Painting Excavation Electrical Mechanical Fire Suppression Contingency SUBTOTAL $o, so REVISED VALUES O.H. & PROFIT 3% TOTAL so $o so $3,528,495 $105,855 $3,634,350 $0 $0 so $0 $0 $3,722,995 $111,690 DC #1 $0 $0 $0 $o $0 $o $184,500 DESIGN CHANGES DC #2 ALTERNATES DC #3 so $0 $o so $o $o so $o so $o so $o so $a ALT #1 ALT #2 CO #1 CO #2 CHANGE ORDERS CO #3 CO #4 CO #5 CO #6 CO #7 $0 $4,000 - -- $0 _ $5,000 - $p $10,000 $0 $10,000 $0 — '$4,500 $p $0 $183,400 $127,000 so so so $3,834,685 ADMINISTRATOR'S REPORT Agenda Item No. 11 c. Council Meeting: November 29, 2012 Prepared By: Dan Donahue, Administrator Topic: 2013 Budget Action Required: Direction Policy: City must adopt an annual tax levy and General Fund Budget annually Budget Impact: Summary: The city council will conduct a public hearing on the proposed 2013 Budget and property tax levy at the December 13, 2012 council meeting. The meeting on November 29th is the last opportunity for the council to discuss and edit the draft budget prior to the public hearing. The council has previously discussed the proposed 2013 Budget on several occasions. The current draft of the budget is Version 7 and it incorporates all of the councils direction to date. The following are some points and recommendations on the proposed budget for the council to consider: • The general property tax revenue shown on line 419 is $2,604,456. The actual general property tax to be levied is $26,044 more or $2,630,500. The budgeted amount is showing a 1% shortfall in collections • This year, the budget is not projecting any revenues from delinquent property tax collections. The city will collect something but the amount is unknown until the end of 2013 • Given the conservative nature of showing the revenue side of the overall budget, do believe we can end 2013 with at least a $10,000 surplus which is called for in the adopted 5 Year finance Plan • Given the two conditions above, the net balance of the proposed budget is ($4,491). I will make a couple of recommendations below to bring this net difference to zero Administrator's Report, Agenda Item 11c. Proposed Adjustment to 2013 Budget Line Expenditure Current Proposed 49 Professional Services -Hamel /Loretto Fire $1,000 0 94 Fire Inspections $1,000 0 36 City Attorney $35,000 $30,000 24 Annual Audit $17,000 $17,770 • The above cuts bring the net to +$1,739 Discussion: • The cost of the merger discussions between the fire departments of Hamel and Loretto will most likely continue through a grant by the State Fire Marshall's office. A grant application was submitted last week for $26,800. This appears to be well received and looks positive for award. • I am a little concerned about the cost of fire protection for 2013 and beyond. While we have budgeted $250,000, this actual could come in somewhat higher. Will not have actual figures until the first part of the year. Cost increases should not be excessive but I see this overall cost going up in the future. • The actual costs for the Planner and the Engineer in 2013 are going to be considerably higher than the budget indicates if we assume that the Lennar Residential development goes forward. However, those costs will be borne by the Escrow Fund we will be establishing once commitments have been made. 1 CITY OF CORCORAN 2013 DRAFT BUDGET REV 7 11/15/12 DRAFT 110. 2 2013 3 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2009 ACTUAL 2010 ACUTAL 2011 ACTUAL 2012 BUDGET 2013 BUDGET BUDGET DIFFERENCE 2012/2013 PASS THROUGH PAGE # 4 CITY HALL DEPARTMENTS COMMENTS 5 City Council 6 41100 -100 Wages & Salaries 6,600 6,600 6,600 6,600 6,600 $ - 7 41100 -122 FICA / SS 409 409 409 409 409 $ - 8 41100 -126 Medicare 96 96 96 96 96 $ - 9 41100 -210 Operating Expense 10 - 285 100 100 $ - 10 41100 -364 Workers' Compensation 30 52 55 55 $ - 11 Total City Council 7,144 7,157 7,390 7,260 7,260 $ - 12 13 News Letter/Website 14 41130 -351 News letter, Misc literature 3,134 4,067 3,714 4,000 4,000 $ - 16 41130 -354 Website 636 636 700 700 700 $ - 17 Total Newsletter & Web 3,770 4,703 4,414 4,700 4,700 - 18 19 Elections 20 41410 -210 Operating Supplies 1,366 6,507 1,122 9,000 5,000 $ (4,000) 21 Total Elections 1,366 6,507 1,122 9,000 5,000 (4,000) 22 23 Auditor 24 41540 -300 Professional Services 84,555 29,044 16,612 17,000 17,000 $ - 25 Financial Services 5,958 6,000 6,000 $ - 26 Abdo, Eick & Meyers $17,250 27 KDV, Ltd $3,686 28 Total Auditor 84,555 29,044 22,570 23,000 23,000 - 29 30 I 1 Assessor i 31 41550 -210 Operating Supplies 427 1,331 760 500 500 $ - 32 41550 -300 Professional Services 48,699 49,284 49,284 49,284 49,284 $ 33 Total Assessor 49,125 50,615 50,044 49,784 49,784 $ - 34 35 1- Attorney 36 41600 -300 Professional Services 24,425 69,753 32,972 35,000 35,000 $ - 37 Total City Attorney 24,425 69,753 32,972 35,000 35,000 $ - 38 39 City Charter 40 41000 -210 Operating Supplies - 9 235 - - $ - 41 41000 -300 Professional Services - 1,049 - - $ - 42 Total City Charter - 1,058 235 - - $ - 43 44 Other General Government 49 41900 -300 Professional Srvs 2,400 - - - 1,000 $ 1,000 Hamel and Loretto Fire Collaboration 50 41900 -321 Telephone - - $ 51 41900 -360 Insurance 40,253 40,640 42,717 45,000 45,000 $ - 2013 premium amount pending 52 41900 -430 Misc Banking Charges 59 - - $ - 53 41900 -433 Dues & Memberships 24,987 23,274 22,207 24,000 24,000 $ - Elm Creek Watershed, Home Free, NWHSC, League of MN Cities, AMM, Mediation 54 41900 -810 Refunds /Reimbursements 2,784 - - $ - 55 General Fund Reserve 40,000 - $ (40,000) General Fund Reserve 56 Total Other Government 70,483 63,914 64,924 109,000 70,000 (39,000) 57 58 i_ Planning & Zoning W 59 41910 -300 Professional Services 21,212 72,551 60,590 32,000 32,000 $ - 61 Total Planning & Zoning 21,212 72,551 60,590 32,000 32,000 $ - 62 63 City Hall Operating Expenses w 64 41941 -200 Office Supplies 1,345 2,111 2,563 3,000 3,000 $ - 65 41941 -201 Postage /Shipping 2,138 2,551 2,025 2,500 2,500 $ - 66 41941 -207 Computer / Copier Supplies 1,781 2,266 5,073 3,000 3,000 $ - 67 41941 -210 Operating Supplies 12,544 15,160 14,208 9,500 9,500 $ - Cintas, Zep, Adams, Erkens Water 68 41941 -300 Professional Services 5,505 7,250 10,832 7,000 7,000 $ - Admin fees (Paychex, Acclaims, US Bank, HRA) 69 41941 -321 Telephone 3,750 3,085 3,065 3,000 3,000 $ - 70 41941 -352 Gen. Notices Public Hearing information 2,970 3,651 1,632 2,000 2,000 $ - Crow River / Sun News 71 41941 -364 Workers Comp Insur. (Misc. Vol. Commissioners Staff) 42 - 1 438 438 $ - 72 41941 -380 Utilities / Outside Services 14,744 17,848 14,904 14,500 14,500 $ - Center Point, Randys, Wright Henn Elec, Wright Henn Security 73 41941 -400 Repairs /Maintenance Bldg. 9,957 2,884 7,060 4,000 4,000 $ - 74 41941 -520 Buildings & Structures - - 4,000 $ 4,000 Facility 75 41941 -810 Refunds /Reimbursements 9 - - $ - 76 Total City Hall Operating 54,784 56,806 61,362 48,938 52,938 4,000 77 78 IT Technology 80 41951 -207 Computer / Supplies 7,260 5,285 6,295 10,000 7,500 $ (2,500) Annual license renewal 81 41951 -210 Operating Supplies 4,500 $ 4,500 Hardware /Software 82 41951 -300 Professional Supplies 6,000 $ 6,000 Managed services 83 Facility Assets 7,000 $ 7,000 Wi -Fi to civic center, conference room AV improvements 84 Total IT Technology 7,260 5,285 6,295 10,000 25,000 15,000 85 86 = Engineering 88 43170 -300 Professional Services 25,706 41,277 68,388 36,000 36,000 $ - 89 Total Engineering 123,377 41,277 68,388 36,000 36,000 $ - 90 91 Fire 92 42200 -300 Professional Services 236,742 248,613 247,090 250,000 250,000 $ - Estimate 93 42200 -550 Motor Vehicles 13,868 18,946 11,258 - - $ - 94 42200 -580 Safety Inspections - 676 1,000 1,000 $ - New -Start inspection program 95 Total Fire Services 250,609 267,560 259,023 251,000 251,000 $ - 1 1 CITY OF CORCORAN 2013 DRAFT BUDGET REV 7 11/15/12 DRAFT 110. 2 2013 3 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2009 ACTUAL 2010 ACUTAL 2011 ACTUAL 2012 BUDGET 2013 BUDGET BUDGET DIFFERENCE 2012/2013 PASS THROUGH PAGE # 96 97 Building Inspections 98 42400 -300 Professional Services 25,973 45,885 48,461 30,000 30,000 $ _ - 99 42400 -437 Surcharges 1,141 2,969 2,995 2,500 2,500 $ - 100 Total Building Inspections 27,115 48,854 51,457 32,500 32,500 $ - 101 102 Recycling 103 43232 -210 Operating Supplies 511 202 1,839 1,000 1,000 $ - 104 43232 -300 Professional Services 64,140 66,339 71,176 63,345 69,000 $ 5,655 43232 -34400 372 105 Total Recycling 64,651 66,541 73,016 64,345 70,000 $ 5,655 106 107 GRAND TOTAL CITY HALL 789,877 791,624 763,802 712,527 694,182 $ (18,345) 108 109 City Administrator a 110 41300 -100 Wages & Salaries 60,325 87,960 87,623 92,141 93,987 $ 1,846 Includes step increase and 2% COLA 111 41300 -121 PERA 4,059 6,161 6,353 6,680 6,814 $ 134 112 41300 -122 FICA / SS 3,446 4,890 4,857 5,713 5,827 $ 114 113 41300 -126 Medicare 806 1,151 1,129 1,336 1,363 $ 27 114 41300 -130 Employer Paid FSA 175 350 - 350 350 $ - 115 41300 -131 Employer Paid Health 5,872 11,566 9,123 12,671 13,467 $ 796 116 41300 -133 Employer Paid HSA - 4,100 $ - 117 41300 -140 Unemployment Compensation 6,345 2,514 - - $ - 118 41300 -208 Training 444 1,567 2,668 2,500 2,500 $ - 119 41300 -210 Operating Supplies 261 - 837 700 700 $ - 120 41300 -300 Professional Services 30,210 - - - - $ - 121 41300 -364 Workers' Compensation 750 903 709 840 840 $ - 122 41300 -433 Dues & Memberships 834 834 871 900 900 $ - 123 Grand Total City Administrator 113,527 117,895 118,270 123,831 126,748 $ 2,917 124 125 Ellillt City Clerk / Administrative Staff y 126 41400 -100 Wages & Salaries 69,356 115,842 123,369 130,521 117,112 $ (13,409) Includes step increase and 2% COLA/CET expense all in 100 - 41920 -XXX 127 41400 -110 Overtime 3,293 960 194 2,000 2,000 $ - 128 41400 -121 PERA 3,958 8,578 8,912 9,608 8,635 $ (973) 129 41400 -122 FICA / SS 4,558 7,593 8,312 8,217 7,385 $ (832) 130 41400 -126 Medicare 1,150 1,787 1,933 1,922 1,727 $ (195) 131 41400 -130 Employer Paid FSA 350 850 700 1,050 700 $ (350) 132 41400 -131 Employer Paid Health 5,020 6,086 6,754 31,678 26,934 $ (4,744) 133 41400 -132 Medical Cafeteria 3,630 8,026 14,630 $ - 134 41400 -133 Employer Paid H S A 1,947 1,875 2,225 $ - 135 41400 -140 Unemployment Compensation 6,755 3,822 - $ - 136 41400 -208 Training 1,473 725 1,044 2,000 3,500 $ 1,500 137 41400 -210 Operating Supplies 180 - 396 500 500 $ - 139 41400 -364 Workers' Compensation Insurance 1,164 1,337 1,293 1,411 1,411 $ - 140 41400 -433 Dues & Memberships 35 160 60 150 150 $ - 141 Grand Total Admin Staff 129,112 157,640 169,822 189,057 170,054 $ (19,003) 142 143 Code Enforcement I . 144 41920 -100 Wages & Salaries 5,514 10,998 39,419 $ 28,421 Includes step increase and 2% COLA 145 41920 -110 Overtime - - 1,000 $ 1,000 146 41920 -121 PERA 400 797 2,930 $ 2,133 147 41920 -122 FICA / SS 341 682 2,506 $ 1,824 148 41920 -126 Medicare 80 159 586 $ 427 149 41920 -130 FSA Employer - - 350 $ 350 150 41920 -131 Health Insurance - 6,336 13,467 $ 7,131 151 41920 -140 Unemployment Compensation - - $ - 152 41920 -208 Training - $ - 153 41920 -210 Operating Supplies 595 1,500 1,500 $ - 154 41920 -331 Vehicle Expense - $ - 155 41920 -344 Public Hearing Notices - $ - 156 41920 -364 Workers' Compensation - $ - 157 41920 -417 Uniform - 100 100 $ - 158 Grand Total Code Enforcement - 6,930 20,572 61,858 $ 41,286 159 160 161 43190 -300 Professional Services 3,000 $ 3,000 Wage and Benefits Market Study 162 Total Employee Benefit Chgs 3,000 $ 3,000 163 164 = Transfers to /from Other Funds T _ 165 49360 -710 Residual Equity Transfer $ - 166 49360 -720 Operating Transfers 14,390 4,842 $ - 167 $ - 168 Grand Total Administration 1,032,516 1,072,002 1,058,824 1,045,987 1,055,842 6,855 169 2 1 CITY OF CORCORAN 2013 DRAFT BUDGET REV 7 11/15/12 DRAFT 11c. 2 2013 3 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2009 ACTUAL 2010 ACUTAL 2011 ACTUAL 2012 BUDGET 2013 BUDGET BUDGET DIFFERENCE 2012/2013 PASS THROUGH PAGE # 170 PUBLIC WORKS 171 PERSONNEL SERVICES 172 43100 -100 Full -time - Regular 273,256 276,057 285,064 280,363 279,203 $ (1,160) Includes 2% COLA increase 173 43100 -110 Full -time - Overtime 19,193 24,077 19,345 19,000 19,380 $ 380 Includes $1,000 for Country Daze 174 43100 -121 PERA 20,638 22,801 20,926 21,704 21,647 $ (57) 175 43100 -122 FICA / SS 15,915 16,965 16,239 18,561 18,512 $ (49) 176 43100 -126 Medicare 3,835 4,462 3,772 4,341 4,329 $ (12) 177 43100 -130 Employer Paid FSA 1,750 1,750 984 1,750 1,750 $ - 178 43100 -131 Employer Paid Health 36,431 35,885 38,729 63,355 67,335 $ 3,980 179 43100 -132 Medical Cafeteria 2,059 4,759 6,408 $ - 180 43100 -133 Employer Paid H S A 10,818 11,044 11,724 $ - 182 43100 -140 Unemployment Compensation - 589 - $ - 183 43100 -364 Workers' Compensation Insurance 21,228 17,974 13,419 15,076 15,076 $ - 184 43100 -417 Uniforms 5,730 4,950 6,920 7,000 7,000 $ - 185- 186 187 PW MICS. OPERATING EXPENSES 188 43100 -200 Office Supplies 5 - - $ - 189 43100 -208 Training and Instruction 1,960 1,786 1,863 2,500 4,000 $ 1,500 Training vendor change ?? 190 43100 -210 Operating Supplies 14,549 20,026 15,583 20,000 20,000 $ - 191 43100 -212 Motor Fuels 24,822 30,382 39,943 32,000 32,000 $ - 192 43100 -220 Repair/ Main. Supplies 21,962 19,065 86,507 20,000 20,000 $ - 193 43100 -223 Building Repair 649 50,711 7,752 6,500 4,500 $ (2,000) 194 43100 -300 Professional Services 2,100 2,100 2,100 2,100 2,100 $ - 195 43100 -321 Telephone 3,537 3,941 4,386 3,600 5,600 $ 2,000 196 43100 -360 Insurance - 3,645 - $ - 197 43100 -380 Utility services 9,072 7,142 8,884 9,000 9,000 $ - 198 43100 -810 Refunds /Reimbursements - 199 200 Total PW Misc. 97,200 $ 201 CITY OPERATING SERVICES 202 43100 -222 Seal Coating - 52,440 50,088 50,000 50,000 $ - 203 43100 -225 Land Scape /Ditch Maintenance 4,841 8,305 11,923 10,000 10,000 $ - 204 43100 -226 Sign Repair Material 1,901 3,415 5,502 6,000 6,000 $ - 205 43100 -227 Crack Filling 20,303 10,667 15,338 16,000 10,000 $ (6,000) 206 43100 -228 Dust Control 92,601 75,338 98,033 90,000 100,000 $ 10,000 based on past experience - may change with council decision 43100 -34301 $70,000 364 207 43100 -229 Culverts 1,925 6,242 10,120 7,000 13,000 $ 6,000 209 43100 -231 Drain Tile 2,416 - - $ - 210 43100 -232 Gravel 93,461 103,078 95,049 130,000 130,000 $ - 211 43100 -233 Asphalt/Maintenance patching 111,903 143,687 123,719 130,000 130,000 $ - 212 43100 -381 Signal Lights /street lights 2,286 2,412 2,624 3,000 3,500 $ 500 213 PW Operating 405,586 6 442,000 $ 10,500 214 PARKS PERSONNEL SERVICES 215 45200 -100 Wages and Salaries 16,213 15,498 14,480 28,128 27,345 $ (783) 216 45200 -110 Overtime 54 1,083 - - - $ - 217 45200 -121 PERA - - - - - $ - 218 45200 -122 FICA /SS 999 983 843 1,744 1,695 $ (49) 219 45200 -126 Medicare 245 231 197 408 397 $ (11) 220 45200 -130 Employer Paid FSA - - - - $ - 221 45200 -131 Employer Paid Health - - - - $ - 222 45200 -364 Workers' Compensation Insurance 160 2,600 3,799 4,493 4,493 $ - 223 Total Parks Personnel PARKS - MISC. OPERATING EXPENSES PARKS 17,671 20,394 19,319! 773 3 f 224 225 45200 -210 Operating Supplies 7,794 8,087 6,492 8,000 8,000 $ - 226 45200 -220 Repair/ Main. Supplies 19 255 330 1,100 1,100 $ - 227 45200 -221 Maintenance Project 7,461 9,457 10,352 15,000 15,000 $ - 228 45200 -300 Professional Services - - $ - 229 45200 -321 Telephone 680 721 750 700 700 $ - 230 45200 -380 Utility services 6,243 5,769 4,437 7,100 7,100 $ - 231 45200 -530 Improvements Other than Bldg 48,450 35,903 35,823 35,823 35,823 $ - NW Trails Snowmobile Club expense $35,823 45200 -33422 $35,823 375 232 45200 -810 Refunds /Reimbursements - $ - 233 Total Parks Operating 70,647 60,191 58,183 67,723 67,723 $ - 234 235 Total Parks 88,318 80,586 77,502 102,496 101,653 $ (843) 236 237 Ice & Snow Removal 238 43125 -210 Snow and Ice Removal 28,450 32,703 21,412 29,000 29,000 $ - Salt and Sand 43125 -36200 $8,010 369 239 Total Snow & Ice 28,450 32,703 21,412 29,000 29,000 $ - 240 241 GRAND TOTAL PUBLIC WORKS & PARKS 1,006,960 1,078,987 1,101,859 1,100,346 1,114,585 $ 19,894 242 3 1 CITY OF CORCORAN 2013 DRAFT BUDGET REV 7 11/15/12 DRAFT 110. 2 2013 3 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2009 ACTUAL 2010 ACUTAL 2011 ACTUAL 2012 BUDGET 2013 BUDGET BUDGET DIFFERENCE 2012/2013 PASS THROUGH PAGE # 243 POLICE 244 PERSONNEL SERVICES 245 POLICE 246 42100 -100 Wages (Union) 460,839 492,602 479,168 505,745 334,681 $ (171,064) 2% COLA 247 42100 -101 Salaries 181,171 $ 181,171 248 42100 -110 Overtime 12,680 8,870 11,251 9,500 9,500 $ - Includes $1,000 for Country Daze /Lieutenant not eligible for OT or Holiday Cash 249 42100 -111 Overtime Events 14,880 12,285 13,762 15,000 15,000 $ - Pass thru funds only /no Motocross/ No Rockin Rogers 42100 - 33620/34201 $15,000 351/353 250 42100 -121 PERA 73,720 75,120 72,689 76,043 77,570 $ 1,527 251 42100 -122 FICA / SS (123) - - $ - 252 42100 -126 Medicare 7,242 7,443 7,507 7,657 7,811 $ 154 253 42100 -130 Employer Paid FSA 2,389 2,450 414 2,450 2,450 $ - 254 42100 -131 Employer Paid Health 24,328 34,167 36,189 39,283 42,699 $ 3,416 255 42100 -132 Medical Cafeteria 29,954 25,863 35,027 31,266 33,985 $ 2,719 256 42100 -133 Employer Paid H S A 7,500 9,376 11,126 9,621 11,297 $ 1,676 257 42100 -134 Employer Paid HRA 1,875 - - - $ - 258 42100 -364 Workers' Compensation 18,945 26,979 25,287 29,065 24,000 $ (5,065) 259 TOTAL 654,231 695,155 692,419 725,630 740,164 $ 14,534 260 PART TIME 261 42101 -100 Wages and Salaries 42,226 64,661 65,047 76,325 78,100 $ 1,775 $.50 increase per hour 263 42101 -111 Overtime Events 1,810 2,162 3,548 - - $ - Pass thru only -PT officer works events if no full time officer available -funds from 42100 -111 264 42101 -121 PERA 927 4,290 1,955 2,500 2,500 $ - 265 42101 -122 FICA / SS 2,522 3,887 1,958 4,732 4,842 $ 110 266 42101 -126 Medicare 646 969 982 1,107 1,132 $ 25 267 42101 -140 Unemployment Comp - 5,141 - $ - 268 TOTAL 75,969 78,631 84,664 86,574 $ 1,910 269 POLICE ADMIN 270 42102 -100 Wages and Salaries 35,263 36,549 37,639 40,248 42,328 $ 2,080 Clerk final step pay and 2% COLA 271 42102 -110 Overtime - - - 500 500 $ - 272 42102 -121 PERA 2,639 2,796 2,738 2,954 3,105 $ 151 PT officers who are employed as full time at home agency are PERA eligible 273 42102 -122 FICA / SS 2,385 2,499 2,617 2,526 2,655 $ 129 274 42102 -126 Medicare 564 588 608 591 621 $ 30 275 42102 -130 Employer Paid FSA 350 350 350 350 350 $ - 276 42102 -131 Employer Paid Health 1,322 164 1,324 1,300 3,430 $ 2,130 277 42102 -132 Medical Cafeteria 3,897 4,616 5,125 5,200 2,730 $ (2,470) 278 TOTAL 46,420 = 47,563 50,401 53,669 35,719 $ 2,050 279 280 SUPPLIES 281 42100 -200 Office Supplies 5,405 4,670 4,300 5,000 5,000 $ - 282 42100 -201 Postage 844 465 647 500 500 $ - 283 42100 -208 Training Classes and Supplies 5,603 9,706 12,125 10,000 10,000 $ - 284 42100 -209 Police Reserves Equipment 3,747 2,806 3,707 3,500 3,500 $ - 285 42100 -210 Patrol Supplies 2,975 3,434 2,950 3,500 3,500 $ - 286 42100 -212 Motor Fuels 22,191 30,805 40,336 34,000 34,000 $ - 287 42100 -417 Clothing and Uniforms 5,936 6,909 6,709 8,460 8,460 $ - 288 42100 -433 Dues and Memberships 1,174 1,065 790 1,000 1,000 $ - 289 42100 -810 Refunds /Reimbursements - - - $ - 290 Wm. TOTAL 47,874 - 59,860 71,564 65,960 65,960 $ - 291 292 CONTRACTUAL SERVICES 293 42100 -220 Maintenance - Motor Vehicle 10,257 9,066 8,962 8,000 8,000 $ - 294 42100 -223 Building Maintenance and Repairs 1,365 3,268 2,405 3,000 3,000 $ - 295 42100 -300 Professional - Animal Control 507 - 586 500 500 $ - 296 42100 -301 Prisoner - Professional Fees 11,824 3,065 4,966 8,000 8,000 $ - 297 42100 -304 Legal Services 33,240 28,757 34,238 30,000 30,000 $ - 298 42100 -321 Telephone 4,403 4,939 5,917 7,200 7,200 $ - 299 42100 -323 Radio Units 12,248 12,543 12,161 15,300 15,300 $ - 300 42100 -380 Utility Services / Civil Defense /Emergency Management 2,692 3,074 3,999 4,000 4,000 $ - 301 TOTAL 76,537 64,713 73,234 76,000 76,000 $ - 302 303 GRAND TOTAL POLICE 873,193 943,260 966,249 1,005,923 1,024,417 18,494 304 305 306 rOMBINED DEPARTMENT TOTAL EXPENDITURES 2,912,668 3,094,249 3,126,932 3,152,256 3,194,844 $ 45,243 4 1 CITY OF CORCORAN 2013 DRAFT BUDGET REV 7 11/15/12 DRAFT 11c. 2 2013 3 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2009 ACTUAL 2010 ACUTAL 2011 ACTUAL 2012 BUDGET 2013 BUDGET BUDGET DIFFERENCE 2012/2013 PASS THROUGH PAGE # 307 308 Debt Service 309 Equipment Certificate Fund # 309 & 416 310 2006 & 2008 & 2010 Certificates 316 Principal & Interest 148,649 244,561 264,478 220,170 161,689 317 Required 5% overage 7,432 12,228 13,224 11,009 8,084 318 Total 156,081 256,789 277,702 231,179 169,773 $ (61,405) 326 327 Facility Expansion (PD) #307 & #407 330 Principal & Interest 41,720 41,404 41,830 41,412 40,828 331 Required 5% Overage 2,086 2,070 2,092 2,071 2,041 332 Total 43,806 43,474 43,922 43,483 42,869 $ (614) 333 334 Facility Expansion (Public Works) 335 Principal & Interest 65,000 336 Required 5% Overage 3,250 337 Total 68,250 338 339 Equipment Certificate Fund # 309 & 416 340 2012 Certificates 341 Principal & Interest 47,036 $ 47,036 342 Required 5% overage 2,352 343 Total 49,388 344 345 COMBINED DEBT SERVICE EXPENDITURES 199,887 300,263 321,623 274,662 330,281 $ 55,619 346 5 1 CITY OF CORCORAN 2013 DRAFT BUDGET REV 7 11/15/12 DRAFT 11c. 2 2013 3 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2009 ACTUAL 2010 ACUTAL 2011 ACTUAL 2012 BUDGET 2013 BUDGET BUDGET DIFFERENCE 2012/2013 PASS THROUGH PAGE # 347 REVENUES 2009 ACTUAL 2010 ACTUAL 2011 ACTUAL 2012 BUDGET 2013 BUDGET BUDGET DIFFERENCE 2012/13 348 GENERAL FUND REVENUE - 349 350 GENERAL GOVERNMENT $ - 351 41900 -31810 Cable Franchise Fee 33,326 34,674 37,253 32,000 35,000 $ 3,000 352 41900 -32110 Liquor Licenses Fees 18,420 18,260 18,260 18,200 18,250 $ 50 353 41900 -33402 Homestead Credit 1,772 1,515 - $ - 354 41900 -33403 Mobile Homestead Credit - - - $ - 355 41900 -33420 AG Preserve Credit 1,873 3,306 4,789 - $ - 356 41900 -33421 PERA State Aid 1,845 1,845 1,845 1,845 1,845 $ - 357 41900 -33422 Other Grants and Aid 32,000 28,630 17,370 - $ - Past years: DNR, 1000 Friends, Met Council 358 41900 -34000 Charges for Services 50 400 65 $ - 359 41900 -34103 Zoning / Subdivision Fees 7,545 5,410 6,265 5,000 6,000 $ 1,000 360 41900 -34105 Copies/ Maps 80 303 152 100 150 $ 50 361 41900 -34107 Assessment Search 25 25 75 50 50 $ - 362 41900 -34108 TIF Administrative Fees 16,000 22,000 8,000 8,500 12,000 $ 3,500 364 41900 -34405 Clean up day Income 1,473 963 1,060 1,000 1,000 $ - 365 41900 -36200 Miscellaneous Revenue 6,629 5,381 7,695 1,000 2,500 $ 1,500 $260.00 Wetland Buffer Signs, $25.00 Fireworks Permit 366 41900 -36210 Interest Earnings 6,271 4,443 4,071 6,000 3,000 $ (3,000) 367 41900 -36217 Sale of Assets 19,400 - - - $ - 368 41900 -36220 Rents / Royalties 4,746 7,812 7,812 3,750 10,848 $ 7,098 Crop Rentals 369 41900 -36230 Donations 900 1,975 1,175 - 1,100 $ 1,100 $ 800.00 Newsletter advertising 370 41900 -36233 Refunds /Reimbursements 1,705 - - - $ - 374 CITY HALL OPERATIONS $ - 375 41941 -34100 General Government - - $ - 376 41941 -34101 Facility Rental 3,043 3,165 4,443 4,500 4,500 $ - 377 41941 -36200 Miscellaneous Revenue 577 1,456 2,778 - 1,000 $ 1,000 378 PUBLIC SAFETY $ - 379 42100 -32240 Animal Licenses 224 8 - - $ - 380 42100 -33423 Police Town Aid 47,258 46,328 46,565 47,000 47,000 $ - 381 42100 -33424 Police Training & POST 4,361 3,585 3,787 4,000 3,500 $ (500) 382 42100 -33620 Other Grants and Aid /Safe & Sober 11,271 10,321 11,248 10,000 10,000 $ - Pass through only - Local traffic project 42100 - 111/42101 -111 $10,000 248 383 42100 -34200 Police Permits 1,650 1,685 1,755 1,500 1,500 $ - 384 42100 -34201 Police Service Charge 7,800 8,400 5,848 5,000 5,000 $ - 42100 - 111/42101 -111 $5,000 248 385 42100 -34202 Police Reports / Misc. Fees 1,310 1,699 1,086 1,500 1,500 $ - 386 42100 -34204 Police Training - 474 - - - $ - 387 42100 -35101 Fines 104,001 110,389 106,500 90,000 90,000 $ - 388 42100 -36230 Donations - - 1,345 - $ - 389 42100 -36233 Refunds /Reimbursements 12,077 - - $ - 390 BUILDING INSPECTION $ - 391 42400 -32210 Building Permit Fees 47,879 77,358 83,590 60,000 50,000 $ (10,000) 42400 -300 $36,771 93 392 PUBLIC WORKS $ - 393 43100 -33418 MSA Road Maint. Fund 100,722 84,891 129,364 130,000 130,000 $ - 394 43100 -34300 Public Works Permits / Fees 2,830 1,535 3,845 3,000 3,000 $ - 395 43100 -34301 Dust Control 72,147 77,854 78,888 55,530 55,530 $ - 43100 -228 $70,000 203 396 43100 -36100 Special Assessments 275 - $ - 397 43100 -36200 Miscellaneous Revenue 70,272 72,521 - - $ - 398 43100 -36233 Refunds /Reimbursements 132 - - - $ - 399 ICE & SNOW REMOVAL $ - 400 43125 -36200 Miscellaneous Revenue 8,010 - $ - 43125 -210 N/A 2012 401 RECYCLING $ - 402 43232 -33610 County Recycling Grant 15,834 16,474 14,551 14,500 14,500 $ - 403 43232 -34400 Recycling Income 59,971 66,946 70,965 65,000 69,000 $ 4,000 Contract increase /fee increase 404 43232 -36200 Miscellaneous Revenue 6 $ - 405 PARKS $ - 406 45200 -33422 Other State Grant 48,450 35,823 35,823 35,823 35,823 $ - Snowmobile trail grant 45200 -530 $35,823 230 407 45200 -34101 Facility Rental 1,018 1,165 1,311 1,000 1,000 $ - 408 45200 -36200 Miscellaneous Revenue 105 45 $ - 409 45200 -36230 Donations 3,895 1,320 - $ - 410 45200 -36233 Refunds /Reimbursements 26 - $ - 411 TRANSFERS TO /FROM OTHER FUNDS $ - 412 49360 -39200 Transfer from Other Fund - 16,426 - $ - 413 414 TOTAL OTHER REVENUES 696,639 777,475 801,473 605,798 614,596 8,798 415 416 41900 -31020 Delinquent Property Taxes 27,615 76,178 40,730 40,000 $ (40,000) 417 41900 -31040 Fiscal Disparities 145,787 178,897 205,805 - - $ - 418 41900 -31050 Property Tax Unallotment - $ - 419 41900 -31100 General Property Taxes 2,052,748 2,092,929 2,124,825 2,506,458 2,604,456 $ 97,998 420 421 TOTAL GENERAL FUND REVENUE 2,226,151 2,348,003 2,371,360 2,546,458 2,604,456 $ 57,998 422 423 TOTAL DEBT SERVICE TAX LEVY 199,887 300,263 321,623 274,662 330,281 424 425 TOTAL ALL REVENUES 3,122,678 3,425,741 3,494,457 3,426,918 3,549,333 66,796 426 427 TOTAL ALL EXPENSES 3,112,556 3,394,512 3,448,555 3,426,918 3,525,125 $ 98,208 428 429 430 REVENUE - EXPENSE 10,122 31,229 45,901 - 24,208 21,553 431 432 Estimated Property Tax Collection Shortfall $ (26,044) 1% of 2013 General Property Tax Levy (Expected shortfall in collections) 433 434 Estimated 2013 Year End Reserve $ (4,491) 6 CLAIMS LISTING CHECK RANGE 20194 - 20255 Agenda Item: Agenda Item: Agenda Item: Date 11/2/12 11/2/12 11/2/12 11/2/12 11/5/12 11/7/12 11/15/12 11/16/12 11/16/12 11/19/12 11/19/12 11/19/12 11/15/12 Total Agenda Item 13 a -c. Council Meeting Date: 11/29/2012 Prepared By: jheinecke 13a. FUND #500 Escrow Claims Paid to Carson, Clelland & Schreder Landform Landform Landform Landform Landform Landform Landform Brian /Christina Patnode Wenck Associates Inc Wenck Associates Inc Total Amount 140.00 28.75 28.75 57.50 546.25 57.50 172.50 143.75 2,743.75 214.20 95.20 4,228.15 Project name Ess Development 12 -024 Blocks & Rocks 10 -012 Satellite Shelters 10 -007 Ess Development 12 -024 Schmid Hidden Valley 12 -016 MTP West Acres 12 -006 SBA Network /Sprint 12 -018 Lano 12 -021 MTP West Acres 12 -006 Bakke Grading Sunram Grading Total Funds #500 = (See attached Check Detail Register) 13b. Building Inspection Claims Paid To Metro West Inspection Sry Amount 1754.19 Total Building Inspections Claims = (See attached Check Detail Register) 13c. All Other Claims (See attached Check Detail Register) Total of Auto Deductions TOTAL EXPENDITURES FOR APPROVAL 13c. Auto Deductions / Electronic Fund Transfer / Other Disbursements Paid to PERA PR22 Citi Street - 457 Deferred Comp Citi Street - Health Care Savings US Bank - H S A The Hartford Franco Postalia- Postage Net Pay PR23 Payroll Taxes Paychex Fee PERA Citi Street - 457 Deferred Comp Citi Street - Health Care Savings MN Dept Rev -Fuel Tax Amount 7,517.30 3,057.00 1,466.69 1,521.01 342.05 350.00 31, 597.67 11, 278.29 245.23 804.44 3,057.00 1,511.25 43.89 62,791.82 Total amount not reflected in Cash Balances Report $ 4,228.15 $ 1,754.19 78,220.25 62, 791.82 $ 146,994.41 H: \City Hall Information \CITY GOVERNMENT \Council, Commissions & Committees \Council Information \Council Claims \2012 Claims CORCORAN, MN *Check Detail Register© November 2012 Check Amt Invoice Comment 11/29/12 11:38 AM Page 1 10100 Farmers State Bank Paid Chk# 020194 11/29/2012 A -1 OUTDOOR POWER INC E 100 - 43100 -210 Operating Supplies (GENERAL) $159.85 307753 E 100 - 43100 -210 Operating Supplies (GENERAL) $11.18 307754 Total A -1 OUTDOOR POWER INC $171.03 Paid Chk# 020195 11/29/2012 ADAMS PEST CONTROL, INC. E 100 - 41941 -210 Operating Supplies (GENERAL) $84.97 Total ADAMS PEST CONTROL, INC. $84.97 Paid Chk# 020196 11/29/2012 AKSTETER, BONNIE /JERRY E 100 - 41410 -210 Operating Supplies (GENERAL) $139.50 SUPPLIES SUPPLIES 763999 Pest Control Quarterly Service 2012 GEN 2012 GENERAL Total AKSTETER, BONNIE /JERRY $139.50 Paid Chk# 020197 11/29/2012 BECHTOLD, CLYDE E 100 - 43100 -130 Employer Paid FSA Total BECHTOLD, CLYDE Paid Chk# 020198 E 100 - 41600 -300 E 100 - 41600 -300 E 100 - 42100 -304 E 100 - 41600 -300 E 205 - 42100 -304 $350.00 $350.00 11/29/2012 CARSON, CLELLAND & SCHREDER Professional Srvs (GENERAL) Professional Srvs (GENERAL) Legal Fees Professional Srvs (GENERAL) Legal Fees G 500 -20299 Ess Development E 100 - 41600 -300 Professional Srvs (GENERAL) E 401 - 41900 -300 Professional Srvs (GENERAL) Total CARSON, CLELLAND & SCHREDER FSA REIMB Employer Paid FSA $93.34 110112 $3,106.13 110112 $2,397.27 110112 $1,913.33 110112 $23.75 110112 $140.00 110112 $583.34 110112 $3,543.91 110112 $11,801.07 Paid Chk# 020199 11/29/2012 CENTERPOINT ENERGY HOUSTON E 100 - 45200 -380 Utility & Services (GENERAL) E 100 - 41941 -380 Utility & Services (GENERAL) Total CENTERPOINT ENERGY HOUSTON Paid Chk# 020200 E 100 - 42100 -223 E 100 - 41941 -210 E 100 - 43100 -417 E 100 - 41941 -210 E 100 - 43100 -210 E 100 - 43100 -417 Paid Chk# 020201 E 100 - 42100 -321 E 100 - 41941 -321 11/29/2012 CINTAS - 470 Building Repair Supplies Operating Supplies (GENERAL) Uniforms Operating Supplies (GENERAL) Operating Supplies (GENERAL) Uniforms Total CINTAS - 470 11/29/2012 COMCAST- INTERNET Telephone Telephone Total COMCAST- INTERNET $18.64 102612 $29.66 102612 $48.30 $40.41 470151329 $35.69 470151330 $95.11 470151331 $35.69 470154620 $72.86 470154621 $73.07 470154622 $352.83 $63.45 110512 $63.45 110512 $126.90 TRAIL HAVEN RD PUBLIC WORKS FACILITY CRIMINAL CIVIL -LEGAL VEHICLE FORFEITURE LEGAL MOONLIT ACRES LEGAL NATURAL GAS NATURAL GAS FLOOR MATS City Hall Scraper Mat PW Uniforms City Hall Scraper Mat PW Towels PW Uniforms PD INTERNET CITY HALL INTERNET CORCORAN, MN *Check Detail Register© Paid Chk# 020202 11/29/2012 DELL MARKETING E 416- 41951 -207 Computer Supplies Total DELL MARKETING Paid Chk# 020203 11/29/2012 DIMA, CATALIN R 100 - 42400 -32210 Bldg /Plan Review Fees November 2012 Check Amt Invoice Comment $1,460.16 XJ13C9F12 CITY ADMINISTRATOR LAPTOP $1,460.16 $574.25 12 -162 PERMIT REFUND 12 -162 Total DIMA, CATALIN $574.25 Paid Chk# 020204 11/29/2012 EBERT CONSTRUCTION E 100 - 43100 -300 Professional Srvs (GENERAL) Total EBERT CONSTRUCTION Paid Chk# 020205 E 100 - 41941 -210 E 100 - 41941 -210 Paid Chk# 020206 E 100 - 41410 -210 Paid Chk# 020207 E 100 - 41410 -210 Paid Chk# 020208 E 100 - 41410 -210 Paid Chk# 020209 E 100 - 41410 -210 Paid Chk# 020210 E 100 - 41410 -210 Paid Chk# 020211 E 100 - 43100 -210 Paid Chk# 020212 E 100 - 42100 -323 E 100 - 42100 -301 Paid Chk# 020213 E 100 - 42100 -323 11/29/2012 ERKENS WATER Operating Supplies (GENERAL) Operating Supplies (GENERAL) Total ERKENS WATER $6,115.62 PAY 1 CM PAY #1 $6,115.62 11/29/2012 FRANSSELL CATHERINE Operating Supplies (GENERAL) Total FRANSSELL CATHERINE 11/29/2012 HAGE, MARY Operating Supplies (GENERAL) Total HAGE, MARY 11/29/2012 HANSMANN, MICHELLE Operating Supplies (GENERAL) Total HANSMANN, MICHELLE 11/29/2012 HEGG KATY Operating Supplies (GENERAL) Total HEGG KATY 11/29/2012 HEINECKE, JEANIE Operating Supplies (GENERAL) Total HEINECKE, JEANIE 11/29/2012 HENN CO INFO TECH Operating Supplies (GENERAL) Total HENN CO INFO TECH 11/29/2012 HENN CO SHERIFF Radio Units Prisoner Total HENN CO SHERIFF $36.77 252084 $36.77 255385 $73.54 OFFICE WATER OFFICE WATER $96.75 2012 GEN 2012 GENERAL $96.75 $72.00 2012 GEN 2012 GENERAL $72.00 $72.00 2012 GEN 2012 GENERAL $72.00 $139.50 2012 GEN 2012 GENERAL $139.50 $124.20 1112 2012 GENERAL $124.20 $93.24 121038096 RADIO ADMIN FEE $93.24 $48.09 ITC1017 RADIO CAD TECH SERVICE FEE $143.18 SHF1016 HCSO BOOKING FEE $191.27 11/29/2012 HENN CTY INFO TECH -#9011 Radio Units $607.08 121038007 RADIO USER FEE 11/12 11/29/12 11:38 AM Page 2 CORCORAN, MN *Check Detail Register© November 2012 Check Amt Invoice Comment 11/29/12 11:38 AM Page 3 Total HENN CTY INFO TECH - #9011 Paid Chk# 020214 E 100 - 41410 -210 Paid Chk# 020215 E 100 - 42100 -212 E 100 - 43100 -212 E 100 - 42100 -212 E 100 - 43100 -212 E 100 - 42100 -212 E 100 - 43100 -212 E 100 - 43100 -212 Paid Chk# 020216 E 100 - 43100 -210 E 100 - 43100 -210 11/29/2012 HILL HARTKOPF MARY Operating Supplies (GENERAL) Total HILL HARTKOPF MARY 11/29/2012 JACKS OIL DIST INC Motor Fuels Motor Fuels Motor Fuels Motor Fuels Motor Fuels Motor Fuels Motor Fuels Total JACKS OIL DIST INC $607.08 $139.50 2012 GEN 2012 GENERAL $139.50 $748.14 $1,025.73 $1,415.35 $620.33 $680.51 $980.10 $1,304.04 $6,774.20 11/29/2012 JOHN DEERE LANDSCAPES Operating Supplies (GENERAL) Operating Supplies (GENERAL) Total JOHN DEERE LANDSCAPES Paid Chk# 020217 E 100 - 41410 -210 Paid Chk# 020218 E 100 - 41410 -210 Paid Chk# 020219 E 100 - 41410 -210 Paid Chk# 020220 E 100 - 41410 -210 Paid Chk# 020221 E 100 - 41410 -210 Paid Chk# 020222 11/29/2012 JOHNSON GERALD Operating Supplies (GENERAL) Total JOHNSON GERALD 11/29/2012 JOHNSON, JOANN Operating Supplies (GENERAL) Total JOHNSON, JOANN 11/29/2012 KAISER, LORI Operating Supplies (GENERAL) Total KAISER, LORI 11/29/2012 KOTHRADE MARLYS Operating Supplies (GENERAL) Total KOTHRADE MARLYS 11/29/2012 LADDUSAW LIANE Operating Supplies (GENERAL) Total LADDUSAW LIANE 11/29/2012 LANDFORM G 500 -20262 Satellite Shelters 10 -007 G 500 -20268 Blocks & Rocks 10 -012 G 500 -20299 Ess Development E 100 - 41900 -300 Professional Srvs (GENERAL) E 204 - 42100 -210 Operating Supplies (GENERAL) E 100 - 41910 -300 Professional Srvs (GENERAL) E 100 - 41910 -300 Professional Srvs (GENERAL) 40656 42318 42318 42352 42352 42372 42372 SQUAD FUEL DIESEL FUEL SQUAD FUEL DIESEL FUEL SQUAD FUEL PW FUEL DIESEL FUEL $204.68 63167218 SUPPLIES ($91.61) 63167277 SUPPLIES $113.07 $164.25 2012 GEN 2012 GEN $164.25 $139.50 2012 GEN 2012 GENERAL $139.50 $72.00 2012 GEN 2012 GENERAL $72.00 $139.50 2012 GEN 2012 GENERAL $139.50 $72.00 2012 GEN 2012 GENERAL $72.00 $28.75 21045 $28.75 21045 $57.50 21046 $57.50 21069 $28.75 21069 $3,478.75 21069 $46.07 21069 PLANNING PLANNING PLANNING MAPLE HILL CC SITE PLAN PLANNING CITY PLANNING CITY MEETING CORCORAN, MN *Check Detail Register© November 2012 Check Amt Invoice Comment 11/29/12 11:38 AM Page 4 E 100 - 41910 -300 Professional Srvs (GENERAL) G 500 -20286 MTP West Acres 12 -006 G 500 -20296 SBA Network - Sprint G 500 -20297 Lano G 500 -20297 Lano Total LANDFORM Paid Chk# 020223 11/29/2012 LANO EQUIPMENT E 100 - 43100 -220 Repair /Maint Supply (GENERAL) Total LANO EQUIPMENT $2,521.99 21069 $57.50 21069 $172.50 21069 $143.75 21069 $546.25 21069 $7,168.06 $1,382.40 218068 $1,382.40 Paid Chk# 020224 11/29/2012 LAW ENFORCEMENT TECH GROUP LLC E 308 - 42100 -210 Operating Supplies (GENERAL) $630.56 12832 al LAW ENFORCEMENT TECH GROUP LLC $630.56 Paid Chk# 020225 11/29/2012 LINQUIST, ANGIE E 100 - 41410 -210 Operating Supplies (GENERAL) Total LINQUIST, ANGIE Paid Chk# 020226 11/29/2012 LOFFLER E 100 - 41951 -207 Computer Supplies Total LOFFLER Paid Chk# 020227 11/29/2012 MAUE BONNIE E 100 - 41410 -210 Operating Supplies (GENERAL) Total MAUE BONNIE PW FACILITY PLANNING PLANNING PLANNING PLANNING SERVICE RECORDS MGMT PROJECT $157.50 2012 GEN 2012 GEN $157.50 $150.00 1492316 MONTHLY SERVER MAINT $150.00 $147.25 2012 GEN 2012 GENERAL $147.25 Paid Chk# 020228 11/29/2012 MENARDS MAPLE GROVE E 100 - 42100 -210 Operating Supplies (GENERAL) E 100 - 42100 -200 Office Supplies (GENERAL) E 100 - 42100 -220 Repair /Maint Supply (GENERAL) Total MENARDS MAPLE GROVE $157.25 $43.70 $27.36 $228.31 6576 RANGE SUPPLIES 6926 SUPPLIES 6927 SQUAD MAINTENANCE Paid Chk# 020229 11/29/2012 METRO WEST INSPECTION SERVICES E 201 - 42100 -210 Operating Supplies (GENERAL) E 100 - 42400 -300 Professional Srvs (GENERAL) otal METRO WEST INSPECTION SERVICES Paid Chk# 020230 E 100 - 43100 -210 E 100 - 43100 -210 E 100 - 43100 -210 E 100 - 43100 -210 E 100 - 43100 -210 Total Paid Chk# 020231 E 100 - 41410 -210 $159.82 111012 $1,594.37 111012 $1,754.19 11/29/2012 NAPA AUTO PARTS - CORCORAN Operating Supplies (GENERAL) Operating Supplies (GENERAL) Operating Supplies (GENERAL) Operating Supplies (GENERAL) Operating Supplies (GENERAL) NAPA AUTO PARTS - CORCORAN $1.69 866766 $21.11 866918 $266.12 867206 $2.66 867379 $153.64 867381 $445.22 INSPECTION OCTOBER 2012 SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES 11/29/2012 NORDSTROM WARREN Operating Supplies (GENERAL) $96.75 2012 GEN 2012 GENERAL CORCORAN, MN *Check Detail Register© November 2012 Check Amt Invoice Comment 11/29/12 11:38 AM Page 5 Total NORDSTROM WARREN $96.75 Paid Chk# 020232 11/29/2012 NORTH MEMORIAL EMS EDUCATION E 100 - 42100 -208 Training and Instruction Total NORTH MEMORIAL EMS EDUCATION Paid Chk# 020233 11/29/2012 OFFICE DEPOT E 100 - 41941 -200 Office Supplies (GENERAL) E 100 - 41410 -210 Operating Supplies (GENERAL) E 100 - 42100 -200 Office Supplies (GENERAL) E 100 - 42100 -200 Office Supplies (GENERAL) E 100 - 42100 -200 Office Supplies (GENERAL) E 100 - 41941 -200 Office Supplies (GENERAL) E 100 - 41941 -200 Office Supplies (GENERAL) Total OFFICE DEPOT $100.00 PSA507 FIRST RESPONDER REFRESHER BURNS/WARREN $100.00 $65.52 630833713001 SUPPLIES $5.83 630833713001 SUPPLIES $12.70 631067191001 SUPPLIES $45.09 631067349001 SUPPLIES $61.09 631067350001 SUPPLIES $31.00 631067350001 SUPPLIES $8.11 638033795001 SUPPLIES $229.34 Paid Chk# 020234 11/29/2012 PATNODE, BRIAN /CHRISTINA G 500 -20286 MTP West Acres 12 -006 $2,743.75 ESCROW REFUND Total PATNODE, BRIAN /CHRISTINA $2,743.75 Paid Chk# 020235 11/29/2012 PESCHEL SHARON E 100 - 41410 -210 Operating Supplies (GENERAL) $139.50 2012 GEN 2012 GENERAL Total PESCHEL SHARON $139.50 Paid Chk# 020236 11/29/2012 QUALE SARAH E 100 - 41410 -210 Operating Supplies (GENERAL) $72.00 2012 GEN 2012 GENERAL Total QUALE SARAH $72.00 Paid Chk# 020237 11/29/2012 RATKE SHARON E 100 - 41410 -210 Operating Supplies (GENERAL) $166.25 2012 GEN 2012 GENERAL Total RATKE SHARON $166.25 Paid Chk# 020238 11/29/2012 ROOS BERTHA E 100 - 41410 -210 Operating Supplies (GENERAL) $72.00 2012 GEN 2012 GENERAL Total ROOS BERTHA $72.00 Paid Chk# 020239 11/29/2012 SCHERBER ANN E 100 - 41410 -210 Operating Supplies (GENERAL) $139.50 2012 GEN 2012 GENERAL Total SCHERBER ANN $139.50 Paid Chk# 020240 11/29/2012 ST MICHAEL SPINAL REHAB CENTER E 100 - 43100 -210 Operating Supplies (GENERAL) $414.00 110112 DOT PHYS /DRUG SCREEN Total ST MICHAEL SPINAL REHAB CENTER $414.00 Paid Chk# 020241 11/29/2012 STEELMAN, PAULA E 100 - 42100 -208 Training and Instruction $35.00 1112 ADMIN TRAINING E 100 - 42100 -417 Uniforms $30.00 1112 UNIFORM EXPENSE Total STEELMAN, PAULA $65.00 CORCORAN, MN *Check Detail Register© Paid Chk# 020242 11/29/2012 STIEG, JAN E 100 - 41410 -210 Operating Supplies (GENERAL) Total STIEG, JAN November 2012 Check Amt Invoice Comment $139.50 2012 GEN 2012 GENERAL $139.50 Paid Chk# 020243 11/29/2012 STREICHER S POLICE EQUIPMENT E 100 - 42100 -417 E 100 - 42100 -417 E 202 - 42100 -580 Uniforms Uniforms Other Equipment $0.00 $89.99 $1,039.98 Total STREICHER S POLICE EQUIPMENT $1,129.97 Paid Chk# 020244 11/29/2012 SUN PRESS & NEWSPAPERS E 100 - 41941 -352 General Notices and Pub Info Total SUN PRESS & NEWSPAPERS Paid Chk# 020245 11/29/2012 SUZANNE FEHN E 100 - 41410 -210 Operating Supplies (GENERAL) Total SUZANNE FEHN Paid Chk# 020246 11/29/2012 TADYCH PATRICIA E 100 - 41410 -210 Operating Supplies (GENERAL) Total TADYCH PATRICIA Paid Chk# 020247 11/29/2012 TESSMER ROSANNE E 100 - 41410 -210 Operating Supplies (GENERAL) Total TESSMER ROSANNE Paid Chk# 020248 11/29/2012 THEIS DOROTHY E 100 - 41410 -210 Operating Supplies (GENERAL) Total THEIS DOROTHY 1970049 1970469 1972317 PT OFFICER PT OFFICER VEST PROGRAM - HOCHSTETLER $42.75 1407845 DELINQUENT FEES $42.75 $139.50 2012 GEN 2012 GENERAL $139.50 $139.50 2012 GEN 2012 GENERAL $139.50 $139.50 2012 GEN 2012 GENERAL $139.50 $164.25 2012 GEN 2012 GENERAL $164.25 Paid Chk# 020249 11/29/2012 TWIN CITY GARAGE DOOR E 100 - 42100 -223 Building Repair Supplies Total TWIN CITY GARAGE DOOR Paid Chk# 020250 11/29/2012 US BANK E 100 - 41941 -300 Professional Srvs (GENERAL) Total US BANK $287.91 379519 GARAGE DOOR SPRINGS $287.91 $53.25 7813362 HSA MAINTENANCE FEE $53.25 Paid Chk# 020251 11/29/2012 US BANKCORP EQUIPMENT FINANCE E 100 - 42100 -200 Office Supplies (GENERAL) 'otal US BANKCORP EQUIPMENT FINANCE $133.42 215143942 COPIER $133.42 Paid Chk# 020252 11/29/2012 WENCK ASSOCIATES, INC. G 500 -20247 Sunram G 500 -20295 Bakke Grading E 100 - 43170 -300 Professional Srvs (GENERAL) E 100 - 43170 -300 Professional Srvs (GENERAL) E 100 - 43170 -300 Professional Srvs (GENERAL) E 100 - 43170 -300 Professional Srvs (GENERAL) $95.20 1204707 $214.20 1204707 $35.70 1204707 $586.00 1204707 $238.00 1204707 $435.00 1204707 ENGINEERING ENGINEERING RESIDENT COMMUNICATION GENERAL MEETINGS /ENG ASSISTANCE MNDOT STATE AID 11/29/12 11:38 AM Page 6 CORCORAN, MN *Check Detail Register© November 2012 Check Amt Invoice Comment 11/29/12 11:38 AM Page 7 E 100 - 43170 -300 Professional Srvs (GENERAL) $3,358.50 E 401 - 41900 -300 Professional Srvs (GENERAL) $24,542.85 E 100 - 43170 -300 Professional Srvs (GENERAL) $2,986.90 Total WENCK ASSOCIATES, INC. $32,492.35 1204707 1204709 1204710 Paid Chk# 020253 11/29/2012 WESTSIDE WHOLESALE TIRE E 100 - 42100 -220 Repair /Maint Supply (GENERAL) $20.00 692734 Total WESTSIDE WHOLESALE TIRE $20.00 Paid Chk# 020254 11/29/2012 WRIGHT HENNEPIN ELECTRIC E 100 - 41941 -380 E 100 - 41941 -380 E 100 - 43100 -381 E 100 - 43100 -380 E 100 - 45200 -380 E 100 - 42100 -380 E 100 - 43100 -381 E 100 - 42100 -380 E 100 - 45200 -380 E 100 - 42100 -380 E 100 - 43100 -381 E 100 - 43100 -381 E 100 - 43100 -381 E 100 - 43100 -381 E 100 - 45200 -380 Total Utility & Services (GENERAL) Utility & Services (GENERAL) Street/Signal Lights Utility & Services (GENERAL) Utility & Services (GENERAL) Utility & Services (GENERAL) Street/Signal Lights Utility & Services (GENERAL) Utility & Services (GENERAL) Utility & Services (GENERAL) Street/Signal Lights Street/Signal Lights Street/Signal Lights Street/Signal Lights Utility & Services (GENERAL) WRIGHT HENNEPIN ELECTRIC Paid Chk# 020255 11/29/2012 XCEL ENERGY E 100 - 43100 -381 Street/Signal Lights Total XCEL ENERGY Paid Chk# 020256 11/29/2012 HEALTH PARTNERS E 100 - 42102 -131 E 100 - 41400 -131 E 100 - 41300 -131 E 100 - 42100 -131 E 100 - 43100 -131 E 100 - 42102 -131 E 100 - 43100 -131 E 100 - 41400 -131 E 100 - 41300 -131 E 100 - 42100 -131 Paid Chk# 020257 E 100 - 41920 -210 Employer Paid Health Employer Paid Health Employer Paid Health Employer Paid Health Employer Paid Health Employer Paid Health Employer Paid Health Employer Paid Health Employer Paid Health Employer Paid Health Total HEALTH PARTNERS $805.70 $24.82 $33.52 $130.88 $52.64 $9.45 $12.01 $9.45 $12.01 $16.60 $19.76 $19.76 $19.76 $19.76 $10.16 $1,196.28 110812 110812 110812 110812 110812 110812 110812 110812 110812 110812 110812 110812 110812 110812 110812 $23.92 110512 $23.92 $98.74 $33.80 $60.40 $67.60 $154.60 $98.74 $154.60 $33.80 $60.40 $128.00 $890.68 11/29/2012 UNIVERSITY OF MINNESOTA Operating Supplies (GENERAL) $600.00 PAVEMENT MGMT & CIP ENGINEERING ENGINEERING SQUAD MAINT #554 8200 COUNTY RD 116 SCHOOL PROPERTY CTY RD 10 /CTY RD 116 SIGNAL PUBLIC WORKS BALL PARK CIVIL DEFENSE SIREN Co Rd 10 & Maple Hill: 7300 SIREN MAPLE HILL 75TH AVE & HWY 116 6510 CTY RD 116 /SIREN 150 -1680 Co Rd 10 & Treptaus: 7400 Co Rd 10 & St Thomas: 7500 Co Rd 10 & Stanchion: 7600 Co Rd 10 & 50: 7700 8200 COUNTY RD 116 Street Lighting 41878866 EMPLOYER PAID HEALTH 41878866 EMPLOYER PAID HEALTH 41878866 EMPLOYER PAID HEALTH 41878866 EMPLOYER PAID HEALTH 41878866 EMPLOYER PAID HEALTH 41892661 EMPLOYER PAID HEALTH 41892661 EMPLOYER PAID HEALTH 41892661 EMPLOYER PAID HEALTH 41892661 EMPLOYER PAID HEALTH 41892661 EMPLOYER PAID HEALTH PRITCHARD BUILDING OFFICIAL TRAINING Total UNIVERSITY OF MINNESOTA $600.00 CORCORAN, MN *Check Detail Register© November 2012 Check Amt Invoice Comment 11/29/12 11:38 AM Page 8 10100 Farmers State Bank $84,202.59 Fund Summary 10100 Farmers State Bank 100 GENERAL FUND 201 RESERVES DONATION FUND 202 POLICE DONATION FUND 204 FIREARMS SAFETY 205 DWI FORFEITURE FUND 308 POLICE CAPITAL FUND 401 TAX INCREMENT FINANCING 416 CAPITAL - EQUIPMENT CERTS 500 ESCROW HOLDING FUND $48,544.66 $159.82 $1,039.98 $28.75 $23.75 $630.56 $28,086.76 $1,460.16 $4,228.15 $84,202.59 Name City of Corcoran Consultant Summary 11/29/2012 Invoice Date Check # Amount Due Carson, Clelland & Schreder 11/01/12 20198 11,801.07 Landform 11/07/12 20222 7,168.06 Metro West Inspections Sry 11/10/12 20229 1,754.19 Wenck Associates Inc 11/11/12 20252 32,492.35 Total 53,215.67 H: \City Hall Information \CITY GOVERNMENT \Council, Commissions & Committees \Council Information \Council Claims\2012 Claims CARSON, CLELLAND & SCHREDER Attorneys at Law 6300 SHINGLE CREEK PARKWAY STE 305 MINNEAPOLIS, MN 55430 -2190 (763) -561 -2800 November 01, 2012 CITY OF CORCORAN 8200 CO RD 116 CORCORAN, MN 55340 Professional Services ..Civil 9/27/2012 Prepare for meeting and early meeting with Mayor /Administrator (Moonlit Acres); review agenda Attend meeting 10/4/2012 Conference with Kendra regarding miscellaneous issues; review of Cree file and conference with realtor 10/9/2012 Kohnen - CUP: Review file and conference with Kendra 10/11/2012 Prepare for meeting; review of agenda Attend meeting 10/17/2012 Work on performance reviews (Sean /Dan); review previous file and conference with Dan regarding timing 10/25/2012 Prepare for meeting; conference with Jeanie; review agenda; conference with Tom Cossette 10/26/2012 Performance Reviews - Conference with Jeanie regarding process; conference with Gmach SUBTOTAL: �7 .Clemens /c3 —0(0 S.-- £Zw 10/5/2012 Review file from storage 10/8/2012 Review file for meeting of 10/9/12 10/9/2012 Staff meeting at City Hall SUBTOTAL: .Ess Initial (Land) Registration /a -0A L/ (frici 10/22/2012 Conference with Kendra regarding plat process and review materials from Kendra SUBTOTAL: Amount 140.00 210.00 93.33 93.33 140.00 326.67 140.00 233.33 70.00 [ 1,446.66] 46.67 210.00 210.00 [ 466.67] 140.00 [ 140.00] CITY OF CORCORAN Page 2 .Moonlit Acres 9/28/2012 Correspondence to Kendra and Dan; conference with Attorney Peterson 10/2/2012 Review notes and conference with Attorney Peterson 10/3/2012 Conference with LMCIT attorney about City liability 10/5/2012 Correspondence and email from Attorney Peterson 10/9/2012 Review of file; draft confidential memorandum to council 10/24/2012 Conference with Attorney Keene and email correspondence to Keene 10/25/2012 Conference with Keene; correspondence regarding recording of easement SUBTOTAL: .Public Works - Roehlke 9/25/2012 Review correspondence from Kent; correspondence to Ebert's representative regarding construction management contract 9/26/2012 Review contractor manager contract and email Kent and Dan 9/27/2012 Review plat documents from Kendra 9/28/2012 Review plat documents and watershed comments; correspondence to Attorney Pearson regarding closing 10/1/2012 Prepare for meeting of 10/2/12 regarding architects and construction management contracts 10/2/2012 Staff meeting - Review of contracts Review final draft of Architects Contract; correspondence to Kent and Dan 10/4/2012 Further review of Architects and Contractor Management contracts; correspondence to staff; conference with Dan and send copies of both contracts 10/5/2012 Review Purchase Agreement and correspondence to Pearson and Kendra regarding closing 10/8/2012 Correspondence to staff regarding closing 10/9/2012 Work on closing; correspondence to Kendra, closer and Attorney Pearson 10/10/2012 Review HUD statement and correspondence to closer 10/11/2012 Review construction manager and architect contracts for discussion at meeting; prepare for closing; review revised HUD statement and conference with Attorney Pearson 10/12/2012 Work on closing; conferences with closer and Kendra and Pearson; review of closing documents 10/15/2012 Prepare for and attendance at closing 10/23/2012 Review architects contract and correspondence to Andrew Cooper regarding amendment 10/24/2012 Review final contract for architect and correspondence to Andrew 10/26/2012 Review meeting notes and proposed Three Rivers purchase Review construction manager contract and correspondence to Bruce with Ebert [ Amount 70.00 46.67 70.00 46.67 210.00 70.00 70.00 583.34] 93.33 93.33 186.67 140.00 210.00 350.00 210.00 210.00 93.33 70.00 46.67 93.33 212.80 326.67 466.67 93.33 70.00 70.00 70.00 SUBTOTAL: [ 3,106.13] .Sewer and Water 9/27/2012 Prepare for closed session negotiations; review Maple Grove contract for sewer extension 186.67 9/28/2012 Correspondence to Dale Claridge regarding Geurs and Schommer; correspondence to 210.00 Attorney Barnard regarding negotiations; review information from Met Council regarding easements and work on easement and deed 10/1/2012 Work on Schommer's Personal Representative's Deed and easements; correspondence to 210.00 Dale Claridge 10/2/2012 Further work on Schommer easements; review Met Council /City allocations and agreement 233.33 with Met Council 10/10/2012 Review legals with Attorney Barnard for Schommer easements and review Claridge 210.00 comments CITY OF CORCORAN Page 3 Amount 10/11/2012 Review and revise easement documents; send to Claridge and Barnard 140.00 10/12/2012 Review of comments from Barnard regarding Schommer Easements 70.00 (Downtown) SAC/WAC - Conference with Tom Cossette; call to Brad Schmolt and 326.67 conference with Tammy Andahl and review documents provided to City; call to auditor 10/15/2012 (Downtown) SAC /WAC - Conference with Gary Eitel; conference with Martha Ingram, 210.00 conference with auditor Berg Review correspondence from Barnard with Dale Claridge 70.00 10/16/2012 (Downtown) SAC/WAC - Conference with Attorney Ingram regarding use of TIFF dollars 70.00 10/17/2012 Revise Schommer easement; send to Claridge and Barnard and review comments; 233.33 correspondence to Kendra regarding division of Schommer parcel (Downtown) - Review of notes; call to Tom Cossette 46.67 10/22/2012 (Downtown) - Review of file; conference with Martha Ingram at Kennedy Graven and Tom 186.67 Cossette Review issues relating to division with Kendra 93.33 10/23/2012 (Downtown) - conference with Ingram; review AG opinions and review notes from previous 186.67 week Review Barnard and Claridge comments on easement; correspondence to Dale Claridge 140.00 and Attorney Barnard regarding extending temporary easement 10/24/2012 Review correspondence from Barnard and Claridge; and correspondence to both; review 70.00 responses (Downtown) - work on memorandum to council regarding options for use of TIF funds /SAC 350.00 and WAC/ Connection Charges 10/25/2012 Work on Schommer easement; conference with Barnard; review email and negotiate option 210.00 for temporary easement for additional year 10/26/2012 Correspondence to Barnard and Claridge regarding easement amendment 46.67 SUBTOTAL: .Trailhaven /Tree Line /Fox Line 10/2/2012 Conference with Bill Waytas regarding appraisal 10/5/2012 Review project with appraiser, Bill Waytas SUBTOTAL: Criminal 9/25/2012 Correspondence with defense attorneys, victims; review discovery; review files in preparation for 9/26/12 calendar; memorandums to the files and instructions to legal assistant 9/26/2012 Prepare for and attendance at Arraignment, Pretrial and In Custody calendar at Brookdale 9/27/2012 Correspondence with M. Pritchard; prepare complaint;instructions to legal assistant and follow up regarding code issues 9/28/2012 Correspondence with defense attorneys, defendants, victims and note files 10/1/2012 Call with code enforcement and prepare memorandum to file regarding Haglund and Cates Correspondence with defense attorneys; jury trial preparation; review files, memorandums to the files and instructions to legal assistant 10/2/2012 Attend Prosecutor's meeting Prepare for and attend Arraignment, Pretrial and In Custody calendar Attend Brookdale Pilot meeting Prepare for 10 /3/12 calendar 10/3/2012 Attend Arraignment and Pretrial calendar [ 3,500.01] 46.67 46.67 93.34] 47.50 71.25 95.00 23.75 95.00 31.67 23.75 95.00 39.58 23.75 71.25 CITY OF CORCORAN Page 4 Amount 10/4/2012 Review source code files; note offers; conference with Attorney David Ross regarding offers 95.00 and pretrial issues Review all consolidated source code cases with Attorney John Thames; prepare offer letters 31.67 to defense attorneys 10/8/2012 Correspondence with defense attorneys, defendants and Court Administration; review 47.50 discovery; prepare disposition letters; review files; prepare correspondence to witnesses and victims; review files for jury trial calendar; select witnesses Telephone call with defense attorney regarding jury trial 63.33 Prepare for 10/9/12 calendar 15.83 10/9/2012 Correspondence with defense attorneys and victims; review discovery and note files; review 71.25 motion documents; review files in preparation for 10/10/12 calendar; memorandums to the files and instructions to legal assistant. Attend Arraignment, Pretrial and Court Trial calendar 31.67 10/10/2012 Prepare for and attendance at Arraignment, Pretrial, Rasmussen and In Custody calendar 71.25 10/12/2012 Prepare disposition letter regarding 10/3/12 calendar 47.50 Prepare disposition letter regarding 10/9/12 calendar 15.83 10/14/2012 Preparation of one complaint 40.00 10/16/2012 Prepare for 10/17/12 calendar 23.75 10/17/2012 Correspondence with defense attorneys, defendants, witnesses; prepare disposition letters; 47.50 prepare correspondence to victims and witnesses; note files; jury trial preparation; review files; select witnesses; review motion documents 10/22/2012 Conference with Court Administration and Attorney Jeffrey Carson; correspondence to City 15.83 Administrators regarding MPA Prepare for 10/23/12 calendar 15.83 10/23/2012 Attend Arraignment, Pretrial and Court Trial calendar 47.50 10/24/2012 Prepare for and attendance at Arraignment, Pretrial and In Custody calendar 71.25 10/25/2012 Attend meeting 210.00 Discuss upcoming trials and cases for charging with Attorney John Thames 31.67 10/26/2012 Review digital discovery for implied consent challenge 63.33 Prepare correspondence to defense attorney regarding source code case 23.75 Preparation of criminal complaints; preparation of cases for trial, court and jury; contact and 615.30 notice to witnesses for trial testimony for monthly period SUBTOTAL: [ 2,314.04] Vehicle Forfeiture: 10/15/2012 Review status of forfeiture cases and prepare update 23.75 SUBTOTAL: For professional services rendered Client Expense Charges : Civil Expenses [ 23.75] $11,673.94 Fees regarding sewer -water project 43.90 SUBTOTAL: [ 43.90] CITY OF CORCORAN Page 5 Criminal Expenses: Monthly support fee Westlaw research for August Monthly support fee Legal process service SUBTOTAL: Total Client Expense Charges Total amount of this bill Previous balance 10/15/2012 Payment - thank you Total payments and adjustments Balance due Amount 14.43 19.37 14.43 35.00 [ 83.23] $127.13 $11,801.07 $5,477.03 ($5,477.03) ($5,477.03) $11,801.07 I hereby declare under the penalties of perjury that the foregoing statement for legal services is just and correct and that no part thereof has been paid. effr�y A. Carson, City Attorney City of Corcoran 8200 County Road 116 Corcoran, MN 55340 F O R M INVOICE No. 21045 11/07/2012 City of Corcoran Projects COR10008.GEN Contract /PO #: For Services Rendered Through 1 0131 /2 01 2 10.007= Satellite Shelters. Inc. (city file 10 -007) 30 - Review Application Professional Services Employee Lindahl, Kendra S Hours Rate Amount .25 115.00 $28.75 Total Professional Services for 30 $28.75 Total Charges for 30 - Review Application $28.75 Total Charges for 10.007 - Satellite Shelters. Inc. (city file 10 -007) $28.75 10.012= Blocks N Rocks IUP /Site Plan for outside storage (city file 10 -012) 30 - Review Application Professional Services Employee Hours Rate Amount Lindahl, Kendra S .25 115.00 $28.75 Total Professional Services for 30 $28.75 Total Charges for 30 - Review Application $28.75 Total Charges for 10.012 - Blocks N Rocks IUP /Site Plan for outside storage (city $28.75 file 10 -012) Invoice Amount $57.50 t , Please remit to: Landform, 105 South Fifth Avenue, Suite 513, Minneapolis, MN 55401 Page 1 of 1 Bill Review Report - Landform Professional Services, LLC As of Wednesday, October 31, 2012 Project C0R10008.GEN City of Corcoran Projects Client City of Corcoran P.O. # 8200 County Road 116 Prin. Lazan, Darren B Corcoran MN, 55340 P.M. Lindahl, Kendra S Rate Schedule 2012 Corcoran City Rates Billing Description Unbilled Detail COR10008.GEN- 10.007 -30 Review Application Lindahl, Kendra S Site visit Date Hrs /Units Rate Markup Labor Principal 10/18/2012 0.25 115.00 COR10008.GEN- 10.012 -30 Review Application Lindahl, Kendra S Labor Principal Total Labor 0.25 10/24/2012 follow up on outstanding issues on Blocks and Rocks approvals Total Labor 0.25 115.00 0.25 Hold Charge 0.00 28.75 0.00 28.75 0.00 28.75 0.00 28.75 0.00 28.75 0.00 28.75 11/6/2012 10:08 :08 AM 1 of 1 City of Corcoran 8200 County Road 116 Corcoran, MN 55340 F 0 R M e INVOICE No. 21046 11/07/2012 Ess Addition PP & FP: COR09007.001 a -Oa Contract /P0 #: For Services Rendered Through 10/31/2012 Professional Services 30 Review Application Lindahl, Kendra S Total for 30 Review Application Total Professional Services Hours Rate Amount .50 115.00 $57.50 .50 $57.50 .50 $57.50 Page 1 of 2 Project COR09007.001 Ess Addition PP & FP: (8Cr017 & 08 -003) /c t Invoice 21046 Contract Summary Hourly Contract Previously Billed $.00 $28.75 Current Billing $57.50 Billed To Date $86.25 Remaining $.00 $.00 $28.75 $57.50 $86.25 Invoice Amount $.00 $57.50 Please remit to: Landform, 105 South Fifth Avenue, Suite 513, Minneapolis, MN 55401 Page 2 of 2 Bill Review Report - Landform Professional Services, LLC As of Wednesday, October 31, 2012 Project COR09007.001 Ess Addition PP & FP: (05 -017 & 08 -003) Client City of Corcoran P.O. # 8200 County Road 116 Prin. Lazan, Darren B Corcoran MN, 55340 P.M. Lindahl, Kendra S Rate Schedule 2012 Corcoran City Rates Billing Description Unbilled Detail COR09007.001 -30 Review Application Lindahl, Kendra S review questions from attorney Labor Principal Date 10/29/2012 Total Labor HrslUnits Rate Markup 0.50 115.00 0.50 Hold Charge 0.00 57.50 0.00 57.50 0.00 57.50 11/6/2012 10:07:24 AM 1 of 1 City of Corcoran 8200 County Road 116 Corcoran, MN 55340 INVOICE 21069 11/06/2012 Corcoran Planning Services:General COR12010.GEN Contract /P0 #: For Services. Rendered Through 10/31/2012 .006 - MTP West Acres PP and FP (city file 12 -006) 30 - Review Application Professional Services Employee Hours Rate Amount Lindahl, Kendra S Total Professional Services for 30 Total Charges for .006 - MTP West Acres PP and FP (city file 12 -006) .010 - Public Works Building PP /FP /SP (city file 12 -010) .040 - Final Plat Professional Services Employee .50 115.00 $57.50 Total Charges for 30 - Review Application Hours $57.50 f $57.50 J $57.50 Rate Amount Lindahl, Kendra S 3.00 115.00 $345.00 Smith, Nicholas R 4.50 90.00 $405.00 Trosen, Scott C 7.00 135.00 $945.00 Total Professional Services for .040 $1,695.00 Total Charges for .040 - Final Plat $1,695.00 Reimbursable for .010 - Public Works Building PP/FP/SP (city file 12 -010) Reimbursable Project COR12010.GEN Corcoran Planning Services:General 21069 Payee Invoice Unit Rate Qty Markup Amount J.R. Nelson & Company 3306 435.42 1.00 1.15 $500.73 J.R. Nelson & Company 3325 228.49 1.00 1.15 $262.76 Landform Professional Services, LLC Oct. Plots .25 24.00 1.00 $6.00 Total Reimbursable for 769.49 Total Charges for $769.49 Total Charges for - $769.49 60 - City Meeting Professional Services Employee Lindahl, Kendra S Total Professional Services for 60 Total Charges for .010 - Public Works Building PP /FP /SP (city file 12 -010) .015 - Corcoran Range SPA (city file 12 -015) 30 - Review Application Professional Services Employee Hours Rate Amount .50 115.00 $57.50 Total Charges for 60 - City Meeting Lindahl, Kendra S Total Professional Services for 30 Total Charges for .015 - Corcoran Range SPA (city file 12 -015) $57.50 $57.50 $2521.99 Hours Rate Amount .25 115.00 $28.75 $28.75 Total Charges for 30 - Review Application $28.75 $28.75 >/, .016 - Schmid Hidden Valley 2nd Addition - Topo/Wetland Waiver; PP and FP (City File 12 -016) 30 - Review Application Professional Services Employee Lindahl, Kendra S Hours Rate Amount 2.75 115.00 $316.25 Total Professional Services for 30 $316.25 Total Charges for 30 - Review Application $316.25 90 - Reports /Presentation Professional Services Employee Hours Rate Amount Lindahl, Kendra S 2.00 115.00 $230.00 Total Professional Services for 90 $230.00 Total Charges for 90 - Reports /Presentation $230.00 $546.25 Total Charges for .016 - Schmid Hidden Valley 2nd Addition - Topo/Wetland Waiver, PP and FP (City File 12 -016) Page 2 of 4 Project COR12010.GEN Corcoran Planning Services:General .018 - iAdministrative Permit for Sprint Tower at 20140 CR 30 (city file 12-018) 30 - Review Application Professional Services 21069 Employee Hours Rate Amount Lindahl, Kendra S 1.50 115.00 $172.50 Total Professional Services for 30 $172.50 Total Charges for 30 - Review Application $172.50 40 CR 30 $172.50 Total Charges for .018 - Administrative Permit for Sprint Tower at 201 (city file 12 -018) .021 - Site Plan Modification for Lano Equipment (city file 12 -021) 30 - Review Application Professional Services Employee Lindahl, Kendra S Hours Rate Amount 1.25 115.00 $143.75 Total Professional Services for 30 Total Charges for 30 - Review Application Total Charges for .021 - Site Plan Modification for Lano Equipment (city file 12- 021) .022 - 'Maple Hills Estates Community Center Site Plan (city file 12 -022) 60 - City Meeting Professional Services $143.75 $143.75 J$143.75 Employee Hours Rate Amount Lindahl, Kendra S .50 115.00 $57.50 Total Professional Services for 60 Total Charges for 60 - City Meeting Total Charges for .022 - Maple Hills Estates Community Center Site Plan (city file 12 -022) 90' -!City Business Professional Services Employee Lindahl, Kendra S Hours Total Professional Services for Total Charges for 90 - City Business 30.25 $57.50 $57.50 $57.50 Rate Amount 115.00 $3,478.75 $3,478.75 Total Charges for $3,478.75 $3,478.75 Page 3 of 4 Project COR12010.GEN Corcoran Planning Services:General 21069 Reimbursable Reimbursable Payee Lindahl, Kendra S Total Charges for - Invoice Unit Rate Qty Markup Amount 173 .56 83.00 1.00 $46.07 Total Reimbursable for $46.07 Total Charges for $46.07 $46.07 Invoice Amount $7,053.06 Please remit to: Landform, 105 South Fifth Avenue, Suite 513, Minneapolis, MN 55401 Page 4 of 4 Bill Review Report - Landform Professional Services, LLC As of Wednesday, October 31, 2012 Project COR12010,GEN Corcoran Planning Services:General Client City of Corcoran P.O. # 8200 County Road 116 Prin. Lazan, Darren B Corcoran MN, 55340 P.M. Lindahl, Kendra S Rate Schedule 2012 Corcoran City Rates Billing Description Unbilled Detail COR12010.GEN- .006 -30 Review Application Lindahl, Kendra S review mylars and release for filing Lindahl, Kendra S Labor Principal Principal Date 10/10/2012 Hrs /Units Rate Markup 0.25 115.00 10/25/2012 0.25 115.00 review additional info /correspond with applicant and surveyor on outstanding items for release of escrow COR12010.GEN- .010 -.040 Final Plat Lindahl, Kendra S Total Labor Labor 0.50 Principal 10/12/2012 1.00 115.00 last minute plat changes from seller's attorney /discuss implications with city attorney work with surveyor to revise plat signatures for closing after getting updated legal docs. Lindahl, Kendra S Principal 10/15/2012 2.00 115.00 redo plat and run around for signatures Trosen, Scott C Survey Department 10/9/2012 2.00 135.00 Manager finalized plat - picked up from J.R. Nelson, signed and packaged for Kendra to bring to City for Signatures Trosen, Scott C Survey Department 10/12/2012 1.50 135.00 Manager ?? from Kendra and attorneys about signatures, research and called Hennepin County Survey office for direction Trosen, Scott C Survey Department 10/15/2012 3.50 135.00 Manager Corcoran - Changed Plat, got approval from Hennepin County Surveyor's office, ordered mylars, picked up mylars, signed Mylars Labor Code: Production 4.50 Smith, Nicholas R Crew Chief 10/16/2012 4.50 90.00 setting lot corners and lines COR12010.GEN- .010 -60 City Meeting Lindahl, Kendra S Labor Principal Total Labor 10/31/2012 talk to Dan about changes to plat for Three Rivers Park/follow up with attorney Total Labor 14.50 0.50 115.00 0.50 Hold Charge 0.00 57.50 0.00 28.75 0.00 28.75 0.00 57.50 0.00 1,695.00 0.00 115.00 0.00 230.00 0.00 270.00 0.00 202.50 0.00 472.50 0.00 405.00 0.00 405.00 0.00 1,695.00 0.00 57.50 0.00 57.50 0.00 57.50 11/6/2012 10:18:57 AM 1 of 4 Bill Review Report - Landform Professional Services, LLC As of Wednesday, October 31 2012 COR12010.GEN- .010 -99 Expenses Other Direct Charges Exp Code: Reimb Repro & Plotting 2.00 J.R. Nelson & Company 10/9/2012 1.00 435.42 1.15 plat plot, photo surveys mylar J.R. Nelson & Company 10/15/2012 1.00 228.49 1.15 plat plot, survey photo mylar Exp Code: In -House Plotting Bond (SF) 24.00 Landform Professional Services, LLC 10/31/2012 24.00 0.25 1.00 Plat for Public Works Total Other Direct Charges C O R 12010. G E N- .015 -30 Review Application Labor Lindahl, Kendra S Principal agency comments COR12010.GEN- .016 -30 Review Application 8/23/2012 Total Labor 26.00 0.25 115.00 0.25 Labor Lindahl, Kendra S Principal 8/23/2012 1.00 115.00 review plans /application Lindahl, Kendra 5 Principal 9/4/2012 0.25 115.00 review additional materials Lindahl, Kendra S Principal 9/5/2012 1.50 115.00 review application /draft complete letter for topo waiver & incomplete letter for PP and FP Total Labor 2.75 COR12010.GEN- .016 -90 Reports /Presentation Labor Lindahl, Kendra 5 Principal 9/17/2012 0.25 115.00 CC report Lindahl, Kendra S Principal 9/18/2012 1.50 115.00 staff report and resolution Lindahl, Kendra S Principal 9/28/2012 0.25 115,00 revise resolution per council action Total Labor 2.00 COR12010.GEN- .018 -30 Review Application Labor Lindahl, Kendra S Principal 10/17/2012 0.50 115,00 review application and draft incomplete letter Lindahl, Kendra S Principal 10/29/2012 1.00 115.00 Approval letter Total Labor 1.50 COR12010.GEN- .021 -30 Review Application Lindahl, Kendra S Labor Principal 10/17/2012 0.50 115.00 11/6/2012 10:18:57 AM 0.00 769.49 0.00 763.49 0.00 500.73 0.00 262.76 0.00 6.00 0.00 6.00 0.00 769.49 0.00 28.75 0.00 28.75 0.00 28.75 0.00 316.25 0.00 115.00 0.00 28.75 0.00 172.50 0.00 316.25 0.00 230.00 0.00 28.75 0.00 172.50 0.00 28.75 0.00 230.00 0.00 172.50 0.00 57.50 0.00 115.00 0.00 172.50 0.00 143.75 0.00 57.50 2 of 4 Bill Review Report - Landform Professional Services, LLC As of Wednesday, October 31, 2012 review application and contact applicant about missing items Lindahl, Kendra S Principal 10/23/2012 0.25 115.00 review application /comments from BO /call to Brad about septic location Lindahl, Kendra S Principal 10/24/2012 0.25 115.00 site visit and call to Brad Lindahl, Kendra S Principal 10/31/2012 0.25 115.00 new information from Brad Total Labor 1.25 COR12010.GEN- .022 -60 City Meeting Labor Lindahl, Kendra 5 Principal 10/31/2012 0.50 115.00 meeting with Dan about next steps Total Labor 0.50 COR12010.GEN -90 City Business Labor Lindahl, Kendra S Principal 10/1/2012 0.50 115.00 zoning questions /assessment policies /moonlit acres Lindahl, Kendra S Principal 10/2/2012 0.50 115.00 zoning questions Lindahl, Kendra S Principal 10/3/2012 5.00 115.00 office hours /zoning calls Lindahl, Kendra S Principal 10/4/2012 0.50 115.00 zoning calls Lindahl, Kendra S Principal 10/8/2012 1.00 115.00 questions from Mayor about title work/ordinances /notices, zoning calls Lindahl, Kendra S Principal 10/10/2012 5,75 115.00 office hours Lindahl, Kendra S Principal 10/16/2012 0.50 115.00 DRC agenda /misc. calls & questions Lindahl, Kendra S Principal 10/17/2012 4.00 115.00 office hours /planning project update Lindahl, Kendra S Principal 10/18/2012 1.00 115.00 zoning /subdivisions questions Lindahl, Kendra 5 Principal 10/24/2012 4.00 115.00 office hours Lindahl, Kendra S Principal 10/25/2012 2.00 115.00 zoning calls and update to Handbook Lindahl, Kendra S Principal 10/29/2012 2.50 115.00 Hackamore meeting with City of Medina Lindahl, Kendra S Principal 10/29/2012 1.00 115.00 zoning questions Lindahl, Kendra S Principal 10/31/2012 2.00 115.00 office hours Total Labor 30.25 0.00 28.75 0.00 28.75 0.00 28.75 0.00 143.75 0.00 57.50 0.00 57.50 0.00 57.50 0.00 3,478.75 0.00 57.50 0.00 57.50 0.00 575.00 0.00 57.50 0.00 115.00 0.00 661.25 0.00 57.50 0.00 460.00 0.00 115.00 0.00 460.00 0.00 230.00 0.00 287.50 0.00 115.00 0.00 230.00 0.00 3,478.75 11/6/2012 10:18 :57 AM 3 of 4 Bill Review Report - Landform Professional Services, LLC As of Wednesday, October 31, 2012 COR12010.GEN -99 City Expenses Other Direct Charges Exp Code: Reimb Project Mileage 83.00 Lindahl, Kendra S 10/3/2012 17.00 0.56 1.00 Lindahl, Kendra S 10/17/2012 16.00 0.56 1.00 Lindahl, Kendra S 10/24/2012 34.00 0.56 1.00 Lindahl, Kendra S 10/31/2012 16.00 0.56 1.00 Total Other Direct Charges 83.00 0.00 46.07 0.00 46.07 0,00 9.44 0.00 8.88 0.00 18.87 0.00 8.88 0.00 46.07 11/6/2012 10:18:57 AM 4 of 4 WEST INSPECTION SERVICES, INC' BOX 248 ORBTTO, MN 55357 PR. 763 -479 -1720 FAX 763- 479 - 3090 TERMS: DATE PLEASE DETACH AND RETURN WITH YOUR REMITTANCE CHARGES AND CREDITS BALAN CE 11239 23240 CR 50 BALANCE FORWARD p 25 00 11246 9580 Cain 25 00 2012 95 108 11S 118 23890 Pioneer 255 11 1/98 Corcoran Trl W 1 fl9n rain 19619 Jackie 459 70 111 122 199 132 134 147 151 155 157 167 169 170 174 2003/ CR 10 22229 Chnpparal 22985 Oakdale 20100 Hillside 8900 rR 11f , 54 31 31 285 1 'i.9 9425 Fox Valley 31 26 R9 31 /2 50 50 08 82 50 40,82 /40U Kalk 6905 Old 4attlnr4 22508 CR 30 23002 CR 5U 10050 Jeffrey 20037 CR 10 METRO WEST INSPECTION SERVICES, INC. 31 11 35 31 31 26 50 50 00 5U 50 25 continug Thank You PAY AMOUNT IN THIS COLUMN O WEST EISPE ON SER BOX 248 LORETTO, MN 55357 P1i, 763 -479 -1720 FAX 763- 479 -3090 CES,114C. NUMBER CITY OF CORCORAN TERMS: DATE PLEASE DETACH AN0 RETURN WITH YOUR REMITTANCE CHARGES AND CREDITS BALAN E 176 9315 Cherry BALANCE FORWARD * 26 25 .00132 OICE TOTAL: METRO WEST INSPECTION SERVICES, INC. 1754 19 Thank You PAY AMOUNT IN THIS COLUMN Wenck November 11, 2012 Mr. Dan Donahue City Administrator City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Dear Dan: Wenck Associates, Inc. 1800 Pioneer Creek Ctr, P.O. Box 249 Maple Plain, MN 55359 -0249 (763) 479 -4200 Fax (763) 479 -4242 Email: wenckmp @wenck.com Enclosed are our invoices for October 2012. Unbilled time for council meetings, travel, etc. totaled 6.5 hours last month. Project work involved the sewer and water project, Public Works facility, Trail Haven, and assessment policy. Unbilled hours include meeting time over an hour, travel time, and mileage costs. If you have any questions as you review these invoices, please feel free to contact me. Sincerely, WENCK ASSOCIATES INC. I< Kent Torve, P.E. T:\2294- Corcoran \Invoices\2012 \October \October 2012 invoice cover letter. clocx City of Corcoran October 2012 Invoices City;Prejects Invoice # Wenck project # Phase # Project name Subtotal Total 1204707 2294 -01 General Engineering Serv.ces 100 -02 Resident Communication $35.70 - 500 -01 General $586.00. 500 -02 Council Meetings and Engineering Assistance $238.0& 700 -01 MnDOT State Aid $435.00. 700 -05 Pavement Management and CIP $3,358.50 $4,653.20 1204709 2294 -10 Sewer and Water Planning 01 Pre - Project Concept Development $238.50 02 Feasibility Study $535.50 06 Construction Survey $1,736.50 07 Construction $13,357.75 11 Easements and Utilities $2,416.00 14 MCES Forcemain Construction $3,778.00 15 Maple Grove Watermain Connection Construction $2,480.60 $24,542.85 1204710 2294 -13 Public Works Building 18 Preconstruction Engineering & Permitting $2,986.90 $2,986.90 City Projects Subtotal $32,182.95 Escrow Profs Invoice # Wenck project # Escrow # Project name Total 1204707 2294 -01 500 -20247 Sunram Permits $95.20 1204707 2294 -01 GR -12 -08 Bakken Fill Permit $214.20 Escrow Projects Subtotal $309.40 OCTOBER 2012 TOTAL $32,492.35 T:\2294- Corcoran\ Invoices \2012 \OctoberAOctober 2012 invoice cover letter docx Engineers • Sci Business Prole, nvoice October 31, 2012 Invoice No: ' 1204707 City of Corcoran 8200 County Road 116 55340 Project 2294 -01 Corcoran General Engineering Services professional Services Through October 31 2012 Phase 100 -02 Resident Communication Professional Personnel Hours Rate Torve, Kent .30 ; 119.00 Totals Total Labo moo Phase 500 -01 1 General Professional Personnel .30 Wenck Assoc ates Inc. 1800 Pioneer Creek Center P,O. Box 299 Mar* Aar MIN 55359 .0249' {763)479.4200 : Pas (763) 479.4247, e accountingxiwenck,eor Amount 35.70 35.70 enc a 35.70 Phase Total $35.70 Hours Rate Amount Nelson, Susan 1.50 60.00 90.00 Vander Top, Vincent 4.00 = 119.00`. 476.00 Totals 5.50 566.00 Total Labor' 566.00 Reimbursable Expenses Telephone 20.00 To Reimbursables 20.00 20.00 Phase Total $586.00 Phase 500 -02 Council Meetings and Engineering Administrative Professional Personnel Hours Rate Amount Torve, Kent 1.00 119.00? 119.00 Vander Top, Vincent 1.00 ' 119.00 119.00 Totals 2.00 238.00 Total Labor Phase 700 -01 MnDOT State Aid Professional Personnel 238.00 Phase Total $238.00 do. mi. Imo WIN omit Hours Rate Amount Terhaar, Edward 3.00 145.00 435.00 Totals 3.00 - 435.00 Total Labor 435.00 Phase Total $435.00 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1-1/2% 18% annum.: interest/finance charge. Please reference the invoice number when sending. payment. Federal Tax ID #41-1520095 Project 2294-01 Corcoran General Engineering Services Invoice 1204707 Phase 700-05 Pavement Management and CIP Personnel Hours is Rate Amount Libby, Heather 1.00 ' 100.00? 100.00 Nelson, Susan 7.70 60.00 ` - 462.00 Torve, Kent .50 119.00 59.50 Vander Top, Vincent 23.00 119.00 2,737.00 Totals 32.20 ? 3,358.50 Total Labor 3,358.50 Phase Total $3,358.50 Phase 800 -04 Sunram Permits, Acct. #500- 20247 Professional Personnel Torve, Kent win Hours Rate. Amount .80 119.00' 95.20 Totals .80 95.20 Total Labor Phase , 800 -05 Bakken Fill Permit Professional Personnel Torve, Kent Totals Total Labor Phase Total Hours Rate rrAmount '> 1.80 119.00s 214.20 1.80 214.20 95.20 $95.20 214.20 Phase Total $214.20 Total Invoice Amount $4,962.60 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 18% annum Page 2 interest/finance charge. Please reference the invoice number when sending payment. Federal. Tax ID #41-1520095 Invoice October 31, 2012 Invoice No: < 1204709 Dan Donahue City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Project 2294 10 Sewer and Water Planning Professsion _al_Se_rvice_s7hrou_gh October 31, 2_01_2_ _ _ _ _ _ _ _ _ Phase 01 PRE-PROJECT CONCEPT DEVELOPMENT Professional Personnel wen 1800 PD. Fax Pioneer Creek Center of 249 Pta,. MN 55359-0 4794200 PLO C Hours Rate Amount Torve, Kent 10/26/2012 1.50 119.00 178.50 Water system management structure ordinances etc Totals 1.50 178.50 Total Labor Reimbursable Expenses Equipment Rental Total Reimbursables Phase 02 'FEASIBILITY STUDY Professional Personnel SOW WON 178.50 60.00 60.00 ' 60.00 Phase Total $238.50 Hours Rate Torve, Kent 10/9/2012 4.50 119.00:' Downtown Lift station, Master sewer plan review and council presentation, MDH certification, and MCES grant inquiry Totals 4.50 Total Labor Phase 06 Professional Personnel Schmidt, Rowdy surveying Schmidt,! Rowdy surveying Schmidt, Rowdy surveying Schmidt, Rowdy survey Schmidt, Rowdy survey Schmidt, Rowdy CONSTRUCTION SURVEY 10/1/2012 10/2/2012 10/4/2012 10/10/2012 10/11/2012 10/16/2012 Amount 535.50 535.50 535.50! Phase Total $535.50 Hours ': Rate "Amount-: 2.00 - 89.00 > 178.00 2.00 89.00 ` 178.00 1.00 89.00 89.00 1.00 89.00 L 89.00 1.00 89.00 89.00 2.00 89.00 178.00 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to,1- 1/2 %18% annum nterest/finance charge Please reference the invoice number when sending payment Federal Tax ID #41-1520095 Project (, 2294-10 Sewer and, Water Planning Invoice 1204709 surveying Schmidt, Rowdy 10/18/2012 2.00 89.00 178.00 surveying Schmidt, Rowdy 10/19/2012 4.50 89.00 400.50 surveying Schmidt, Rowdy 10/23/2012 1.50 89.00 133.50 surveying Schmidt, Rowdy 10/24/2012 1.50 ` 89.00` 133.50 surveying Totals 18.50 1,646.50 Total Labor Reimbursable Expenses Equipment Rental '. Total Reimbursables Phase Total Phase 07 ".CONSTRUCTION Professional Personnel ,646.50 90.00 90.00 90.00 $1,736.50 Hours Rate Amount Boell, James 10/3/2012 1.00 138.00 138.00 construction support BoeII, James 10/4/2012 1.00 138.00 4 138.00 construction support Boell, James 10/24/2012 .50 138.00 ` 69.00 Cad. Design Claridge,' Dale 10/2/2012 .50 151.00 75.50 Misc' construction question Claridge, Dale 10/26/2012 2.50 151.00 377.50 Review restoration /seeding plan, review Elm Creek WMC requirements, provide comments to Kent, Heather, and Rowdy and foilowup Libby, Heather 10/1/2012 1.00 100.00 ' 100.00 Maple Grove council meeting Libby, Heather 10/2/2012 5.00 100.00 500.00 meeting and construction management! Libby, Heather 10/5/2012 1.50 100.00 4 150.00 field management Libby, Heather 10/9/2012 4.00 100.00 400.00 meeting and onsite visit with property owner Libby, Heather 10/11/2012 2.00 100.00 200.00 change order Libby, Heather 10/16/2012 3.00 > 100.00' 300.00 construction management Libby, Heather 10/16/2012 2.00 ' 100.00 200.00 meeting Libby, Heather 10/19/2012 1.00 100.00 100.00 construction management Libby, Heather 10/23/2012 4.00 100.00 s 400.00 construction management and change order Libby, Heather 10/23/2012 2.50 100.00 250.00 meeting Libby, Heather 10/24/2012 3.00 100.00 300.00 change order - project management INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid. within 30 days of invoice are subject to 1 -1/2% 18% annum Page 2 interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Project 2294-10 Sewer and Water Planning Invoice 1204709 -. Libby, Heather 10/30/2012 2.50 ! 100.00 250.00 meeting Libby, Heather 10/31/2012 2.00 - 100.00 200.00 review pay app, change order Schmidt, Rowdy 10/1/2012 1.00 89.00 89.00 field work Schmidt, Rowdy 10/4/2012 1.00 89.00 89.00 field work Schmidt, Rowdy 10/5/2012 1.00 89.00 89.00 field work Schmidt, Rowdy 10/8/2012 3.50 89.00 311.50 Field Work Schmidt, Rowdy 10/9/2012 5.00 < 89.00 445.00 Field Work Schmidt, Rowdy 10/10/2012 8.00 4 89.00 ` 712.00 Field Work Schmidt, Rowdy 10/11/2012 6.00 89.00 ` 534.00 Field Work Schmidt, Rowdy 10/15/2012 3.00 89.00 267.00 field work Schmidt, Rowdy 10/16/2012 5.00 89.00 445.00 field work Schmidt, Rowdy 10/17/2012 1.50 89.00 133.50 field work Schmidt, Rowdy 10/18/2012 6.00 89.00 534.00 field! work Schmidt, Rowdy 10/22/2012 3.00 89.00 267.00 field work Schmidt, Rowdy 10/23/2012 5.00 89.00 445.00 testing Schmidt,' Rowdy 10/24/2012 5.00 89.00 445.00 field work Schmidt, Rowdy 10/25/2012 2.50 89.00 222.50 fieldwork Schmidt, Rowdy 10/26/2012 3.00 `- 89.00 267.00 field work Schmidt, Rowdy 10/29/2012 1.00 89.00 89.00 field work Schmidt, Rowdy 10/30/2012 7.50 89.00 667.50 field work Schmidt,' Rowdy 10/31/2012 8.00 89.00 712.00 field work Torve, Kent 10/1/2012 1.50 `. 119.00'. 178.50 Maple Grove Council meeting coordination water notice to proceed etc. Torve, Kent 10/2/2012 1.50 119.00 178.50 Construction management, pay request coordination and maple grove startup Torve, Kent 10/9/2012 .80 f 119.00 95.20 Sewer and Water weekly meeting Torve, Kent 10/23/2012 1.30 119.00 154.70 Change Order and Restoration coordination Torve, Kent 10/24/2012 3.20 119.00 380.80 Project final cost review Torve, Kent 10/24/2012 1.20 119.00 142.80 Wetland restoration plan review INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 18% annum Page 3 interest/finance charge. , Please reference the invoice number when sending payment. Federal Tax ID #41-1520095 Project 2294-10 Sewer and Water Planning Invoice 1204709 Torve, Kent 10/30/2012 1.50 119.00 Meeting preparation, construction meeting and followup Vander Top, Vincent 10/2/2012 2.00 119.00 Coordinate with Rowdy regarding staging and restoration Vander Top, Vincent 10/23/2012 3.00 119.00 Review testing requirements and final inspections Vander Top, Vincent 10/25/2012 2.00 119.00 Update project budget and remaining work Totals 133.00 Total Labor Reimbursable Expenses Telephone Equipment Rental Total Reimbursables Now Phase 11 ' EASEMENTS AND UTILITIES Professional Personnel Hours Rate Claridge, Dale 10/1/2012 2.00 151.00 Schommer easements - breakdown of costs for final settlement amount, communication, etc. Claridge, bale 10/2/2012 1.00 151.00' Schommer easements - summarized breakdown of costs for final settlement amount, discuss with City Attorney, forward to Met Council, communication, etc. Claridge, Dale Review and comment on d Claridge,' Dale Followup on easemen Claridge, Dale Review and comments on revised Schommer easements, provide language on temp access road, calc temp easement costs for option to extend, communication' Claridge, Dale 10/11/2012 .50 151.00 Review and comments on revised Schommer easements Claridge, Dale 10/15/2012 1.50 151.00 Review and respond to Schommers attorneys comments regarding the draft easement, summarize in email to attorney Claridge, Dale 10/17/2012 .50 P 151.00 Respond to Heathers questions on schommer easement Claridge, Dale 10/17/2012 .50 151.00' Review final Schommer easement revisions, communication Claridge, Dale 10/18/2012 2.00 151.00 Filing of recorded easements, communication, forwarded information on Lift station site Claridge, Dale 10/19/2012 1.00 + 151.00 Followup communication with Kindra at Landform regarding Met Council lift station site, send copy of draft deed Claridge, Dale 10/23/2012 .50 ! 151.00! Followup on Schommer easement Claridge, Dale 10/26/2012 1.00 151.00 Followup on Schommer and Geurs easements, communication, etc. 30/5/2012 1.50 aft Schommer easement documents 1.00 status, communication, etc. 10/10/2012 51.00 51'.00 1.50 151.00 178.50 238.00 357.00 238.00 3,054.00 93.75 210.00 303.75 Phase Total ewe vim mime Amount 302.00 51.00 226.50 151.00 226.50 75.50 226.50 75.50 75.50 302.00 51.00 75.50 151.00 13,054.00 303.75 $13,357.75 INVOICES ARE DUE UPON. PRESENTATION.. Invoice balances not paid within 30 days of invoice are subject to 1- 1/2 %:18% annum Page 4 interest /finance charger Please reference the invoice number when sending payment. Federal Tax ID #41-1520095 Project i ;:2294 -10 Sewer and Water Planning ::Invoice ;1204709'c Claridge, Dale - ..10/29/2012 1.00 .151:00' Coordination with attorney and final draft easement docs and cost breakdown Claridge, Dale 10/31/2012 .50 !' 151.00 Schommer easements, attorney and Met Council coordination Totals 16.00 Total Labor MOM wan Phase 14` Professional Personnel' Claridge, Dale Schommer easements communication, etc. Claridge, Dale MCES Forcemain Construction Hours Rate 10/1/2012 2.00 151.00 of costs for final settlement amount, 10/2/2012 1.00 151.00 151.00 75.50 2,416.00 Phase Total Schommer easements - summarized breakdown of costs for final settlement amount, discuss with City Attorney, forward to Met Council, communication, etc. Claridge, Dale 10/5/2012 1.50 - 151.00 Review and comment on draft Schommer easement documents Claridge, Dale 10/10/2012 1.50 " 151.00 Review and comments on revised Schommer easements, provide language on temp access road, calc temp easement costs for option to extend, communication Claridge,! Dale 10/11/2012 .50 151.00 Review and comments on revised Schommer easements Claridge, Dale 10/15/2012 1.50 151.00 Review and respond to Schommers attorneys comments regarding the draft easement, summarize in email to attorney Claridge, Dale 10/17/2012 .50 151.00 Review final Schommer easement revisions, communication Claridge, Dale 10/23/2012 .50 i 151.00 Followup on Schommer easement Claridge, Dale 10/24/2012 1.50 151.00 Responded to Schommers attorney for documentation on calculations for determining cost to extend TE; work coordination and communication Claridge, Dale 10/25/2012 1.00 151.00, Review Shommers attorneys comments regarding extension of TE, call to Wayne at MC to discuss and approve, respond to City attorney, communication Claridge, Dale Followup on Schommer TE extension, costs, prepare breakdown of final costs, communication Claridge, Dale 10/26/2012 1.00 '- 151.00 '- 10/29/2012 2.00 151.00 Respond to Wayne R. requests for information regarding TE areas and costs, send easement'docs for review and comment; communication Claridge, Dale 10/31/2012 .50 - 151.00 Schommer easements, attorney and Met Council coordination Schmidt, Rowdy 10/1/2012 7.00 89.00 fieldwork Schmidt, Rowdy 10/2/2012 8.00 89.00 field work Schmidt, Rowdy 10/3/2012 2.00 l 89.00 field work Amount 302.00 51.00 226.50 226.50 75.50 226.50 75.50 75.50 226.50 151.00 151.00 302.00 75.50 623.00 712.00 178.00; 2,416.00 2,416.00 INVOICES ARE DUE. UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1 /2% 18% annum Page 5 interest /finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Project `> 2294-10 Sewer and Water Planning .Invoice 1204709 Totals 32.00 ` 3,778.00 Total Labor 3,778.00 Phase Total $3,778.00 mime wow — Phase 15 ' Maple Grove Watermain Connection Construction Professional Personnel Rowdy field work Schmidt, Rowdy field work Schmidt, Rowdy fieldwork Schmidt, Rowdy Field Work Schmidt, Rowdy Field Work The len, Ryan Construction Oversight Totals Total Laboi 10/3/2012'' 10/4/2012:. 10/5/2012 10/9/2012! 10/11/2012 10/3/2012 Hours : Rate Amount s' 3.00 89.00 267.00 8.00 89.00 712.00 7.00 89.00 623:00 2.00 ? 89.00 178.00 2.00 89.00 178.00 6.70 78.00 522.60 28.70 2,480.60 2,480.60 Phase Total $2,480.60 Total Invoice Amount $24,542.85 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 18% annum <. Page 6 interest/finance charge, Please reference the invoice number when sending payment Federal Tax ID #41- 1520095 tic Aaaidtesartv:: ?.. nvoice No: '1204710 ;1800RaneerCreek Dan Donahue City of Corcoran 8200 County :Road 116 Corcoran, MN 55340 Proje 3) 4794200 (763) 4794242 u3: ECOU r.gi�wenck 2294 -13 Public Works Building' Professional Services Through October 31,'2012_ Phase 18 : PRE CONSTRUCTION ENGINEERING & PERM11 ING Professional Personnel Hours Rate Amount Boll, Wesley 2.30 98.00 225.40 Shuck, Jordan 1.30 89.00 115.70 Terhaar, Edward 8.00 145.00 r 1,160.00 Torve, Kent 12.20 119.00 1,451.80 Totals 23.80 ' 2,952.90 Total Labor Reimbursable Expenses Report Supplies 2,952.90i! Total Reimbursables Unit Billing:'. Geographic Information System Total Units 10,00 10.00 3 10.00 Phase Total $2,986:90 Total Invoice Amount $2,986.90 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 18% annum interest/finance charge, Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095