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HomeMy WebLinkAbout2013-03-07 -Council Agenda PacketAgenda Corcoran City Council March 7, 2013 - 8:00 PM 1. Call to Order / Roll Call -The meeting will be called to order after the conclusion of the Joint City Council/ City Commissions meeting 2. Pledge of Allegiance 3. Agenda Approval 4. Open Forum 5. Presentations 6. Consent Agenda 7. Claims as Presented * a. Escrow Claims (Fund #500) b. All Other Financial Claims 8. Staff Reports / Memos /Commissions a. Fire Planning Report* 9. Planning Business / Landform 10. Unfinished Business 11. New Business 12. Unscheduled Items 13. Review of Upcoming Council Meeting Agenda 14. Adjournment *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. FINANCIAL CLAIMS CHECK RANGE 20538 - 20561 Agenda Item: Agenda Item: Date 7a. Paid to None Total Agenda Item 7 a -b. Council Meeting Date: 3/7/2013 Prepared By:jheinecke FUND #500 Escrow Claims Amount Project name Total Fund #500 (See attached Check Detail Register) 7b. ALL OTHER FINANCIAL CLAIMS $ 27,616.22 (See attached Check Detail Register) TOTAL AUTO DEDUCTIONS $ 30,992.00 TOTAL EXPENDITURES FOR APPROVAL $ 58,608.22 Auto Deductions / Electronic Fund Transfer / Other Disbursements Paid to Amount PERA -PRO4 8,283.13 Citi Street - 457 Deferred Comp 2,897.00 Citi Street - Health Care Savings 1,659.98 Blue Cross Blue Shield 7,769.00 Paychex - Net 8,828.36 Payches - Taxes 1,554.53 Total 30,992.00 * Total amount not reflected in Cash Balances Report $ 30,992.00 H:1City Hat Information \CITY GOVERNMENT \Council, Commissions & Committees \Council Information \Council Claims \2013 Claims CITY OF CORCORAN CASH BALANCE REPORT Account Current Balanced Cash GENERAL FUND G 100 -10100 RESERVES DONATION FUND G 201 -10100 POLICE DONATION FUND G 202 -10100 FIREARMS SAFETY G 204 - 10100 DWI FORFEITURE FUND G 205 -10100 DRUG FORFEITURE FUND G 206 -10100 TRUCK SAFETY G 207 -10100 ASPHALT MAINTENANCE G 305 -10100 POLICE CAPITAL FUND G 308 - 10100 D /S- EQUIPMENT CERTS G 309 -10100 CO. RD. 19 IMPROVEMENT G 310 -10100 TAX INCREMENT FINANCING G 401 -10100 INFRASTRUCTURE G 402 -10100 FACILITY EXPANSION D/S G 407 -10100 PW CAPITAL FUND G 410 -10100 PUBLIC WORKS FACILITY G 411 -10100 PARK CAPITAL FUND G 415 -10100 CAPITAL - EQUIPMENT CERTS G 416 -10100 SHANNON LANE G 417 -10100 ESCROW HOLDING FUND G 500 -10100 CIVIC ORGANIZATIONS G 501 -10100 INVESTMENT CONTROL G 999 -10100 Total Cash 3/4/2013 Last.Yr YID Bal 423,381.28 86,489.44 10,861.32 22,320.52 1,027.77 1,866.98 3,387.04 5,607.89' 12,410.98 11,829 47 1,171.44 1,167.18'' 3,355.80 4,727.91' 71,626.26 71,365.81 10,365.52 (8,229.04) (1,983.32) 1 ,456,577.34 (1,126.97) (14,084.71) 7.96 3,578,631.48 333,005.90 63,945.14 3,250.98 20,013.40 6,000.09 0.00 5,973,595.66 Farmers Savings Acct PARK CAPITAL FUND Change in Market Value GENERAL FUND G 100 -10105 G 415 -10102 Grand Total 62,875.79 (17,888 86)`' 133,980.19 2,965,579.87 (486.00) (16,900.87) 3.17 0.00 336,290.17 (103,723.33) (0.11) 19,583.51 6,000.09 0.00 3,590,688.82 10,656.03 6,168.30 11,715.26 5,990,419 99 3,608,572.38 CORCORAN, MN *Check Detail Register© ,,,n;;C J,.i n :d0 ., . , et7VTua.Yr4s?fl'Y}` AR 1 .,yea ,, 10100 Farmers State Bank ....m , Paid Chk# 020538 3%7/2013 ASPEN EQUIPMENT E 100 - 43100 -220 E 100 - 43100 -220 Repair /Maint Supply (GENERAL) Repair /Maint Supply (GENERAL) Total ASPEN EQUIPMENT March 2013 Check Amt Invoice Comment $378.04 10112807 SUPPLIES (5174.76) 10112808 SUPPLIES 5203.28 Paid Chk# 020539 m 3/7/2013 ASSURANT EMPLOYEE BENEFITS E 100 - 42102 -131 Employer Paid Health E 100- 41400 -131 Employer Paid Health E 100 - 41300 -131 Employer Paid Health E 100 - 42100 -131 Employer Paid Health E 100 - 43100 -131 Employer Paid Health Total ASSURANT EMPLOYEE BENEFITS 512.74 $46.68 $29.18 $159.60 $85.70 $333.90 Paid Chk# 020540 3/7/2013 CARSON, CLELLAND & SCHREDER E 100 - 41600 -300 Professional Srvs (GENERAL) E 100 - 41600 -300 Professional Srvs (GENERAL) E 100 - 41600 -300 Professional Srvs (GENERAL) E 100- 41600 -300 Professional Srvs (GENERAL) E 401 - 41900 -300 Professional Srvs (GENERAL) E 411 - 43100 -300 Professional Srvs (GENERAL) E 100- 42100 -304 Legal Fees E 100 - 41600 -300 Professional Srvs (GENERAL) E 100 - 41600 -300 Professional Srvs (GENERAL) E 100 - 41600 -300 Professional Srvs (GENERAL) Total CARSON, CLELLAND & SCHREDER Paid Chk# 020541 E 100- 42100 -210 Paid Chk# 020542 E 100 - 45200 -321 Paid Chk# 020543 E 100- 42100 -223 E 100 - 41941 -210 E 100- 43100 -417 E 100- 42100 -223 E 100-41941-210 E 100- 43100 -210 E 100 - 43100 -417 Paid Chk# 020544 E 100- 42100 -210 3/7/2013 CDW GOVERNMENT Operating Supplies (GENERAL) Total CDW GOVERNMENT 3/7/2013 CENTURY LINK Telephone Total CENTURY LINK 3/7/2013 CINTAS - 470 Building Repair Supplies Operating Supplies (GENERAL) Uniforms Building Repair Supplies Operating Supplies (GENERAL) Operating Supplies (GENERAL) Uniforms Total CINTAS - 470 3/7/2013 CITYWIDE SERVICE Operating Supplies (GENERAL) Total CITYWIDE SERVICE 030113 030113 030113 030113 030113 Insurance Premium Insurance Premium Insurance Premium Insurance Premium Insurance Premium $850.00 022813 MAPLE HILL ESTAGES $140.00 022813 MOONLIT ACRES $630.00 022813 HAMEL VFD $233.33 022813 GAMBLING $326.01 022813 LEGAL 5256.67 022813 LEGAL $1,895.69 022813 CRIMINAL LEGAL $2,636.67 022813 CIVIL LEGAL $2,787.92 022813 TOOMEY 5560.01 022813 THREE RIVERS $10,316.30 $101.70 X573955 $101.70_... ... $54.08 022113 $54.08 $27.53 $35.69 $58.05 527.53 $35.69 572.86 $58.05 $315.40 470203002 470203003 470203004 470206311 470206312 470206313 470206314 $133.59 28936 $133.59 SQUAD CAMERA BATTERIES LAND LINE PD RUGS City Hall Scraper Mat PW Uniforms PD RUGS City Hall Scraper Mat PW Towels PW Uniforms TOW 03/04/13 11:36 AM Page 1 CORCORAN, MN *Check Detail Register© auSI5 n/ Pa id Chk# 020545 3/7/2 013 COMCAST- 902943336 E 100- 41941 -321 Telephone E 100 - 43100 -321 Telephone E 100 - 42100 -321 Telephone Total COMCAST- 902943336 E 411 - 43100 -300 Professional Srvs (GENERAL) March 2013 Check Amt Invoice Comment $117.61 24426562 5117.60 24426562 $117.60 24426562 $352.81 LAND LINE LAND LINE LAND LINE 52,436.75 3 CM PAY #3 Total EBERT CONSTRUCTION 52 436.75 Paid Chk# 020547 3/7/2013 FRANCOTYP- POSTALIA INC. E 100- 41941 -201 Postage /Shipping $135.01 R1101308404 MACHINE LEASE Total FRANCOTYP- POSTALIA INC. 5135.01 . ...., . .. . - - Paid Chk# # 0 020548 3/7/2013 GRAINGER E 100 - 41941 -210 Operating Supplies (GENERAL) Total GRAINGER $45.47 9071963087 SUPPLIES $45.47 Paid Chk# 020549 3/7/2013 HENN CO TAXPAYER SERVICES E 100- 41941 -300 Professional Srvs (GENERAL) $32.50 2013 -7 CITY PROJECT 13 -003 Total HENN CO TAXPAYER SERVICES $32.50 Paid Chk # 020550 3/7/2013 HENN CTY CHIEFS OF POLICE ASSO E 100 - 42100 -433 Dues and Memberships E 100- 42100 -433 Dues and Memberships Total HENN CTY CHIEFS OF POLICE ASSO 5100.00 02242013 $75.00 02242013 5175,00 H -.yR . .. ...- NR .,. Paid Chk# 020551 31712013 HENRYS WATERWORKS INC E 100 - 43100 -223 Building Repair Supplies Total HENRYS WATERWORKS INC $748.13 16283 5748.13 .. ._.., ... -, Paid Chk# 0 020552 31712013 LEAGUE OF MINNESOTA CITIES E 100- 42100 -208 Training and Instruction Total LEAGUE OF MINNESOTA CITIES Paid Chk# 020553 3/7/2013 MEISTER PAT E 100 - 43100 -220 Repair /Maint Supply (GENERAL) Total MEISTER PAT 540.00 180677 540.00 51,515.65 030713 ............ .......... $1,515.65 Paid Chk# 020554 —3/7/2013' MENARDS MAPLE GROVE E 100 - 41941 -210 Operating Supplies (GENERAL) E 100 - 41941 -210 Operating Supplies (GENERAL) Total MENARDS MAPLE GROVE Paid Chk# 020555 3/7/2013 POSTMASTER E 100- 41941 -201 Postage /Shipping Total POSTMASTER Paid Chk# 020556 3/7/2013 RANDYS SANITATION 54.26 12493 526.69 12598 $30.95 GORMLEY DUES HAMILTON DUES SUPPLIES SAFETY & LOSS WORKSHOP SEN -DURE PLOW PARTS SUPPLIES SUPPLIES $200.00 P1 -28 2013 FIRST CLASS PERMIT $200.00 03/04/13 11:36 AM Page 2 CORCORAN, MN *Check Detail Register© E 100-43232-300 Professional Srvs (GENERAL) E 100 - 43100 -210 Operating Supplies (GENERAL) E 100- 45200 -380 Utility & Services (GENERAL) E 100 - 41941 -380 Utility & Services (GENERAL) Total RANDYS SANITATION March 2013 Check Amt Invoice Comment 55,493.05 MONTHLY RECYCLING $140.94 11013 -13 -2 PUBLIC WORKS GARBAGE $181.99 11039 -13 -2 PARKS GARBAGE $188.36 1280351 -13 -2 CITY HALL GARBAGE 56,004.34 , Paid Chk# 020557 3/7/2013 ROLF ERICKSON ENTERPRISES INC E 100 - 41550 -300 Professional Srvs (GENERAL) E 100 - 41550 -210 Operating Supplies (GENERAL) Total ROLF ERICKSON ENTERPRISES INC $4,107.00 $56.80 $4,163.80 022513 022513 MONTHLY ASSESSING FEE FORMS AND SUPPLIES Paid Chk# 020558 3/7/2013 SPRINT E 100- 42100 -323 Radio Units $156.00 193108981406 AIR CARDS MDC Total SPRINT 5156.00 _, ,..01..,.... .- .. Paid Chk# 020559 3/7/27/2013 STREICHER S POLICE EQUIPMENT E 100 - 42100 -209 Police Reserves Total STREICHER S POLICE EQUIPMENT $49.99 11000208 $49.99 Paid Chk# 020560 3/7/2013 VERIZON WIRELESS E 100 - 42100 -321 Telephone $52.72 2872295338 Total VERIZON WIRELESS 552.72 Paid Chk# 020561 3/7/2013 WILLMAR WATER & SPAS E 100- 41941 -210 Operating Supplies (GENERAL) Total WILLMAR WATER & SPAS 10100 Farmers State Bank Fund Summary 518.85 32622 $18.85 $27,616.22 10100 Farmers State Bank 100 GENERAL FUND 401 TAX INCREMENT FINANCING 411 PUBLIC WORKS FACILITY 524,596.79 $326.01 52,693.42 $27,616.22 RESERVE UNIFORM CELL SERVICE OFFICE WATER 03/04/13 11:36 AM Page 3 Name City of Corcoran Consultant Summary 3/7/2013 Invoice Date Check # Amount Due Carson, Clelland & Schreder 02/28/13 20540 10,316.30 Rolf Erickson Enterprises 02/28/13 20557 4,163.80 Total 14,480.10 H: \City Hall Information \CITY GOVERNMENT \Council, Commissions & Comm ittees \Council Information \Council Claims \2013 Claims CARSON, CLELLAND & SCHREDER Attorneys at Law 6300 SHINGLE CREEK PARKWAY STE 305 MINNEAPOLIS, MN 55430 -2190 (763)- 561 -2800 February 28, 2013 CITY OF CORCORAN 8200 CO RD 116 CORCORAN, MN 55340 Professional Services ..Civil 1/29/2013 Conference with Dan and Mayor regarding Hamel VFD and correspondence to Sean Gormley 2/12/2013 Review notes in preparation for meeting and conference with mayor 2/13/2013 FMLA: Review memorandum from George Gmach Ryan Company: Review offer to donate wetland agreement and respond to attorney for Ryan 2/14/2013 Prepare for meeting; review of Toomey file for presentation and review agenda items Attend meeting 2/18/2013 Prepare for staff meeting of 2/19/13; review files for Trailhead, Maple Hills, Hamel VFD, Three Rivers, Toomey and wetlands 2/19/2013 Attend staff meeting Ryan Company: review contract and amendment 2/21/2013 Ryan Company: Review and email to Jeanie regarding agenda Tower Antenna (Sprint): review email from Kendra; review code sections and conference with Kendra 2/22/2013 Attend staff meeting; review miscellaneous files SUBTOTAL: .Gambling 2/15/2013 Review information from Dan Donahue; review ordinances from Brooklyn Center and Spring Lake Park SUBTOTAL: .Hamel VFD 1/30/2013 Staff meeting 2/6/2013 Review note from Dan Donahue and work on "letter" to Hamel 2/7/2013 Conference with Sean; review and revise draft of letter and send to Dan, Sean and Ken Amount 70.00 70.00 46.67 233.33 350.00 560.00 326.67 210.00 140.00 70.00 140.00 420.00 2,636.67] 233.33 233.33] 233.33 186.67 140.00 CITY OF CORCORAN Page 3 Amount 2/1/2013 Prepare and meet with Mike Pritchard and review file 2/4/2013 Conference with Kendra; review zoning items and review correspondence from Mike 2/5/2013 Conferences to arrange meeting in City Hall with property owners (neighbors); conference with Dan 2/6/2013 Prepare and meet neighbors at City Hall with Mike Pritchard and conference regarding staff of property and history 2/7/2013 Review of notes and file and draft confidential memorandum to council; revise and send 2/15/2013 Review meeting notes and conference with Attorney John Thames; review of file for potential prosecution charges 2/21/2013 Review file and reports; review notes; research applicable ordinances and statutes and note file Review file for potential prosecution and conference with Attorney John Thames 2/22/2013 Review file; conference with Attorney Jeffrey Carson; draft memorandum and note file 2/25/2013 Prepare for and attend staff meeting SUBTOTAL: Criminal 350.00 70.00 70.00 420.00 420.00 140.00 190.00 70.00 71.25 350.00 2,687.92] 1/28/2013 Attend Jury trial calendar 142.50 1/29/2013 Review case resolution; note files begin preparation of disposition letters; prepare 47.50 correspondence to victims and witnesses; correspondence to defense attorneys; jury trial preparation and review discovery Attend Arraignment, Pretrial, Court calendar 31.67 1/30/2013 Attend Arraignment and Pretrial calendar; correspondence with advocate; defense 95.00 attorneys and Court Administration; note files Review motion documents; research rules of appellate civil and criminal procedure; draft 166.25 response and affidavit; note file and review orders 2/1/2013 Update appearances on calendar; prepare disposition letters; correspondence to victims; 31.67 witnesses and correspondence with defense attorneys; note files; select witnesses for jury trials 2/5/2013 Review supplemental reports; correspondence with victims and witnesses; 47.50 correspondence with defense attorneys; review discovery, review files in preparation of 2/6/13 Arraignment and Pretrial calendar Preparation of one complaint 40.00 Attend Arraignment and Pretrial hearings 47.50 2/6/2013 Attend Arraignment, Pretrial, In Custody calendar; correspondence with defense 63.33 attorneys; review discovery and note files Prepare disposition letters for 1/22/13 and 1/29/13; review files; correspondence to 39.58 victims; instructions to legal assistant and memorandums to the files 2/7/2013 Prepare offers for cases tracking with felonies 31.67 Prepare disposition letter for 2/5/13 calendar 31.67 2/11/2013 Correspondence with defense attorneys, witnesses and Court Administration; disposition 47.50 letters; prepare letter to witnesses ,victims; review discovery, select witnesses for jury trials; notes to files and instructions to legal assistant 2/13/2013 Attend Arraignment and Pretrial calendar 47.50 2/14/2013 Prepare disposition letter for 2/13/13 calendar; review files; memorandums to the files; 31.67 instructions to legal assistant; select witnesses for upcoming cases; review case histories 2/15/2013 Correspondence with defense attorneys, review discovery; correspondence with Court 118.75 Administration and review briefs 2/18/2013 Prepare for 2/19/13 calendar; review files; memorandums to the files 15.83 2/19/2013 Attend Arraignment and Pretrial calendar 47.50 CITY OF CORCORAN Page 4 Amount 2/20/2013 Review voice mails and email correspondence regarding criminal matters 47.50 2/21/2013 Correspondence with defendants, witnesses and defense attorneys; jury trial preparation; 31.67 review files; memorandums to the files and instructions to legal assistant Corcoran vs. Rice: review file and begin preparing for jury trial 79.17 2/22/2013 Review and respond to voice mails and emails regarding criminal cases 15.83 2/25/2013 Corcoran vs. Rice: Attend jury trial hearing downtown 213.75 Review email correspondence and voice mails; telephone call with public defenders; 23.75 prepare disposition letter regarding 2/19/13 and follow up instructions Open criminal files, preparation of criminal complaints; preparation of cases for court 253.75 calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period Open criminal files, preparation of criminal complaints; preparation of cases for court 43.75 calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period Open criminal files, preparation of criminal complaints; preparation of cases for court NO CHARGE calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period 1.50 Correspondence with Court Administration; defense attorneys, victims; prepare disposition 47.50 letter; note to files; select witnesses for upcoming jury trials and review discovery SUBTOTAL: For professional services rendered Client Expense Charges : .Maple Hill Estates Owners and encumbrance report SUBTOTAL: .Sewer and Water [ 1,881.26] $10,005.87 150.00 [ 150.00] Recording fees regarding Geurs 46.00 SUBTOTAL: [ 46.00] .Toomey Owners and encumbrance report 100.00 SUBTOTAL: [ 100.00] Criminal Expenses: Monthly support fee 14.43 CITY OF CORCORAN Page 5 SUBTOTAL: Amount 14.43] Total Client Expense Charges $310.43 Total amount of this bill Previous balance 2/22/2013 Payment - thank you Total payments and adjustments Balance due $10,316.30 $4,362.84 ($4,362.84) ($4,362.84) $10,316.30 I hereby declare under the penalties of perjury that the foregoing statement for legal services is just and correct and that no part thereof has been paid. y A. Carson, City Attorney STATEMENT 25- Feb -13 ROLF ERICKSON ENTERPRISES, INC. SOUTWEST ASSESSING P 0 BOX 47841 PLYMOUTH, MN 55447 CITY OF CORCORAN 8200 Co. Rd. 116 CORCORAN, MN 55340 FEBRUARY 2013 ASSESSING FEE $4,107.00 COUNTY DATA FEE $16.39 SALES BOOK PRINTING $40.41 TOTAL $4,163.80 `eparmerrt ;e Are' 4'. STAFF REPORT / POLICE DEPARTMENT Agenda Item 8a. Council Meeting: March 7, 2013 Prepared By: Chief Sean Gormley Topic: Fire Planning Report Action Required: Information Only Background- At the City Council meeting on February 14, 2013, action was taken to terminate the Hamel Fire service contract with 90 day notice. Discussion- Public Safety met on 02/27/2013 with Fire Chief's from Loretto Fire Department, Rogers Fire Department, Hanover Fire Department and Rogers Fire Department. Out come from this meeting; 1. Loretto Fire Department will provide primary fire service for the current Hamel District. 2. Rogers Fire Department will provide auto aid (start to priority fire calls) to Loretto Fire. 3. Maple Grove Fire Department will continue their mutual aid agreement. Financial Impact - None Attachments — None Recommendation- Information Only 0 W 0 HANOVER FIRE DEPARTMENT 9 4 C ROGERS FIRE DEPARTMENT E lOeoc 6 700,5111P Of HASS. Ho D€ partment _pervice Area