The URL can be used to link to this page

Home My WebLink About2013-09-12 -Council Agenda PacketAgenda Corcoran City Council September 12, 2013 - 7:00 PM 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Open Forum 5. Presentations 6. Consent Agenda a. Draft Minutes of 08/29/13 Council Meeting* b. Draft Minutes of 08/29/13 Budget Meeting* c. Accepting Donation NW Area Jaycees — Resolution 2013 -40* d. St John's Temporary Liquor License — Resolution 2013 -42* e. Range Agreement — City of Maple Grove* 7. Claims as Presented * a. Escrow Claims (Fund #500) b. All Other Financial Claims 8. Staff Reports / Memos /Commissions -None 9. Planning Business / Landform a. Sketch Plan Review - Corcoran Mini - Storage 13 -017* 10. Unfinished Business a. Public Works Facility* i. Change Proposal CMPR 002 ii. Change Proposal CMPR 008 iii. Change Proposal CMPR 010 iv. Loberg Electric, Inc. Proposal b. County Road 19 Sewer Services* c. Maple Hill Community Center* d. Lennar* e. Water Services and Sanitary Sewer Policy /Ordinance 11. New Business a. Snowplowing Policy — Property Damage* b. Preliminary Levy* c. Salt Storage Shed* 12. Unscheduled Items 13. Review of Upcoming Council Meeting Agenda 14. Council Calendar Planning Commission 9/5/13 10/3/13 11/7/13 12/5/13 Cancelled Thomas Guenthner Asleson Parks and Trails Commission 9/17/13 10/15/13 11/19/13 12/17/13 Thomas Guenthner Asleson Asleson Agenda Corcoran City Council September 12, 2013 - 7:00 PM 15. Adjournment *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. City of Corcoran City Council Meeting Minutes August 29, 2013 - 7:00 PM 6a. The Corcoran City Council met on August 29, 2013, at City Hall in Corcoran, Minnesota. Present were, Mayor Guenthner, Councilor Asleson, Councilor Cossette, and Councilor Thomas. Also present were City Administrator Martens, City Planner Lindahl, City Engineer Torve, Public Works Superintendent Meister, Lieutenant Hamilton, Director of Public Safety Gormley and City Clerk Heinecke. Councilor Lynch was excused Mayor Guenthner called the meeting to order at 7:00 pm 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Motion: made by Cossette, seconded by Thomas to approve the agenda as presented with the following additions: 5a. Resolution 2013 -41 Recognizing Chad Robran, Country Daze 11f. Community Center at Maple Hill 12b. MCES Co Rd 19 Meeting Voting Aye: Guenthner, Asleson, Cossette, and Thomas (Motion carried 4:0) 5. Open Forum Chad Robran 19805 Olde Sturbridge Rd, Updated council on the success of the 10th Annual Corcoran Country Daze event. Mr. Robran presented plaques of appreciation to Public Safety and Public Works departments for their contribution to the event. Motion: made by Asleson, seconded by Cossette to approve Resolution 2013 -41 "Recognizing Chad Robran for 10 years of service leading the Corcoran Country Daze event." Voting Aye: Guenthner, Asleson, Cossette, and Thomas (Motion carried 4:0) 6. Presentations 7. Consent Agenda a. Draft Minutes of August 8, 2013 Council Meeting b. Draft Minutes of August 13, 2013 Council Workshop c. Hennepin County Election Equipment Lease d. Resolution 2013 -37 St John's Temporary Liquor License e. Resolution 2013 -38 Authorizing Signatory Power f. Resolution 2013 -39 Stanton Temporary Liquor License Motion: made by Thomas, seconded by Cossette to approve consent agenda items b — f as presented. Voting Aye: Guenthner, Asleson, Cossette, and Thomas (Motion carried 4:0) Motion: made by Cossette, seconded by Asleson to approve Draft Minutes of August 8, 2013 Council Meeting with the inclusion of change order detail approved in item 11b. Voting Aye: Guenthner, Asleson, Cossette, and Thomas (Motion carried 4:0) City of Corcoran City Council Meeting Minutes August 29, 2013 - 7:00 PM 8. Claims as Presented a. Escrow Claims (Fund #500) Motion: made by Thomas, seconded by Cossette to approve escrow claims as presented. Voting Aye: Guenthner, Asleson, Cossette, and Thomas (Motion carried 4:0) b. All Other Financial Claims Motion: made by Thomas, seconded by Asleson to approve all other claims as presented. Voting Aye: Guenthner, Asleson, Cossette, and Thomas (Motion carried 4:0) 9. Staff Reports / Memos /Commissions a. Planning Project Report received, no action required. b. Code Compliance Report received, no action required. c. Financial Performance Report received. Discussed at 6:00 pm workshop. 10. Planning Business - None 11. Unfinished Business a. PW Facility update presented by Administrator Martens. 1. Ebert Construction Pay #8 Motion: made by Cossette, seconded by Thomas to approve Ebert Construction Pay request #8 as presented. Voting Aye: Guenthner, Asleson, Cossette, and Thomas (Motion carried 4:0) a. Lift Station Location for Lennar and Southeast Area report presented by Administrator Martens. Council discussed. Council consensus to pursue Lions Park location for Lennar and Southeast area lift station. Motion: made by Cossette, seconded by Thomas to direct staff to prepare engineering specifications for a lift station at Lions Park property contingent upon the Lennar project moving forward. Voting Aye: Guenthner, Asleson, Cossette, and Thomas (Motion carried 4:0) b. Density Report received. Council discussed. Motion: made by Thomas, seconded by Cossette to direct staff to notice a public hearing at the October 3, 2013 planning meeting for consideration of an ordinance amendment related to definition of net density and developable area consistent with staff recommendation and including NURP pond as an exclusion. Voting Aye: Guenthner, Asleson, Cossette, and Thomas (Motion carried 4:0) Motion: made by Asleson, seconded by Cossette to direct staff to notice a public hearing at the October 3, 2013 planning meeting for consideration of an ordinance amendment defining an accessory dwelling unit consistent with staff recommendation. Voting Aye: Guenthner, Asleson, Cossette, and Thomas (Motion carried 4:0) c. Sanitary Sewer and Water Services Ordinance Update received, no action required. d. Resolution 2013 -36 Awarding 2014 -2015 Gravel Bid Motion: made by Asleson, seconded by Thomas to approve Resolution 2013 -36 "Awarding 2014- 2015 Gravel Bid" as presented. 6a. City of Corcoran City Council Meeting Minutes August 29, 2013 - 7:00 PM 6a. Voting Aye: Guenthner, Asleson, Cossette, and Thomas (Motion carried 4:0) e. Agreement to Donate — Ryan Companies US, Inc. Motion: made by Asleson, seconded by Thomas to accept the Agreement to Donate from Ryan Companies as presented. Voting Aye: Guenthner, Asleson, Cossette, and Thomas (Motion carried 4:0) f. Community Center at Maple Hill update presented by Administrator Martens, no action required. 12. New Business a. Rolf Erickson Enterprises 2014 Contract Motion: made by Asleson, seconded by Thomas to approved Rolf Erickson Enterprises 2014 Contract as presented. Voting Aye: Guenthner, Asleson, Cossette, and Thomas (Motion carried 4:0) b. MCES -Co Rd 19 Meeting report presented b, Engineer Torve. Council discussed no action necessary. MOTION: made by Cossette, seconded by Thomas to adjourn Voting Aye: Guenthner, Asleson, Cossette, and Thomas. (Motion carried 4:0) Meeting adjourned at 8:33 pm y rau Jeanie Heinecke — City Clerk Corcoran City Council Special Budget Meeting Minutes August 29, 2013 6b. The Corcoran City Council met on August 29, 2013, at City Hall in Corcoran, Minnesota. Present were, Mayor Guenthner, Councilor Asleson, Councilor Cossette, and Councilor Thomas. Also present were City Administrator Martens, Public Works Superintendent Meister, Lieutenant Hamilton, Director of Public Safety Gormley and City Clerk Heinecke. Administrator Martens summarized current 2013 financial performance. Council discussed and gave staff direction. • Eliminate $50,000 seal coat project • Move approximately $25,000 in expenses related to Water /Sewer Utility to a Water /Sewer Utility Fund The budget workshop was recessed at 7:00 pm. The budget workshop was reconvened at 8:34 pm. The 2014 draft budget was presented with a 5.9% increase from 2013. The Council has been asked to submit questions on line items to Administrator Martens by end of day Wednesday September 4, 2013. Mayor Guenthner scheduled a council budget workshop for Thursday September 12, 2013 at 6:00 pm. Motion by Cossette, second by Thomas to adjourn at 9:30 pm. Voting Aye: Guenthner, Asleson, Cossette, and Thomas. (Motion carried 4:0). Jeanie Heinecke — City Clerk City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2013 -40 Motion By: Seconded By: September 12,2013 6c. A RESOLUTION ACCEPTING NORTHWEST AREA JAYCEES DONATION WHEREAS, the City of Corcoran supports the efforts of the Northwest Area Jaycees; and WHEREAS, The Northwest Area Jaycees made a financial donation to the City of Corcoran to support the Corcoran newsletter in the amount of $250.00 and WHEREAS, The Northwest Area Jaycees made a financial donation to the City of Corcoran to support city park maintenance in the amount of $1,125.00; WHEREAS, The City Council finds that it is appropriate to accept the donations offered for the benefit of the general fund. NOW THEREFORE BE IT RESOLVED, the City Council of the City of Corcoran acknowledges the generosity of the Northwest Area Jaycees and graciously accepts the donations as listed above. VOTING AYE ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ['Lynch, Diane ❑ Thomas, Ron VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 12th day of September, 2013. ATTEST: Jeanie Heinecke — City Clerk Kenneth Guenthner - Mayor Page 1 of 1 City Seal OTA DEPARTMENT: OF Pueut s Alcohol & Gambling Enforcement Name of organization Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 444 Cedar Street, Suite 222, St. Paul, MN 55101 651- 201 -7500 Fax 651 - 297 -5259 TTY 651- 282 -6555 APPLICATION AND PERMIT FOR A 1 DAY TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE C t _To}t s Lu ber Sc-.hocHH Address GI`j1 Co a Iol Name of person making application City Date organized Tax exempt number Date(s) of event 5epf. ly/aoi3 Organization officer's name State Minnesota Business phone �tv3'- '-120-2yZ(c Zip Code 5, gip Home phone Type of organization ❑ Club El Charitable 0' Religious fl Other non - profit State Zip City Location where permit will be used. If an outdoor area, describe. pecncl nct i tai- esY `S LLv Wtt rct r∎ OrwrcAn Minnesota If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage. APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT City /County City Fee Amount 09. D5 'moo /3 Date Fee Paid !� 0573 Date Approved Permit Date /�� ature City Clerk or County Official Approved Director Alcohol and Gambling Enforcement UNOTE: Submit this form to the city or county 30 days prior to event. Forward application signed by city and /or county to the address above. If the application is approved the Alcohol and Gambling Enforcement Division will return this application to be used as the permit for the event. `A4f i ' 3 Page 1 of 1 ACORD CERTIFICATE OF LIABILITY INSURANCE DATE (ALVDDIYYY) 8/6/2013 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS 140 RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: It the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. H SUBROGATION IS WAIVED, subject to the terms and conditions of the pollcy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Anchor Insurance Agency 3131 Fernbrook Lane North 6111 Plymouth MN 55447 CONT NAMEQCT Daryl Caldwell PHONE pi„. (763)473 -4090 FAX I. (763)471 -2604 ADDR Edd"R ESS .bevy Y an @anchorins.com INV./PERM AFFORDING COVERAGE NAIC5 INEUBERA Encompass Indemnity 15130 INSURED John & Linda Stanton 5756 94th Ave N Loretto MN 55357 INSURER O: X INSURER C: 04281414006 INSURERO: 9/1/2014 INSURER E: $ 500,000 INSURERF: $ COVERAGES CERTIFICATE NUMBER CL1386O1165 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE PO ICY PERIOD INDICATED. NOTVNTHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTFIER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LIR TYPE OF INSURANCE ADBL INBG SUER IYYD POLCY NUMBER POLICY EPP (MMNB/YYYYI POLICY EXP IMMRIDttYYT1 LIMITS A GENERAL LIABILITY COAMERGAL LIABILITY X 04281414006 9/1/2013 9/1/2014 EACH OCCURRENCE $ 500,000 DAMAGE TO RENTED pREM SES DEEDLIED)_ $ IM OE 1 1 OCCUR MEOEXP(Any ono moon/ $ 5,000 X GEN'L H03 Special Form PERSONAL 8. ADP INJURY $ Personal AGGREGATE POLICY1 Liability LIMIT APPLIES PER IIF° 1 I LOC GENERAL AGGREGATE $ PRODUCTS 0000 /OP AGG 9 AUTOMOBILE _ _ LIABILITY ANY AUTO ALL OWNED AUTOS HIRED AUTOS SCHEDULED AUTOS NON - OWNED AUTOS COMBINED SINGLE LIMIT BODILY INJURY (PG person) $ BODILY INJURY( Per a Adenl) $ PROPERTY DAMAGE IPe[aARGIGl A X LA AB EXCESS11AB R OCCUR OLAfMS-MADE S201414006 9/1/2013 9/1/2634 EACH OCCURRENCE 5 1,000,000 AGGREGATE $ 1,000,000 OED' 1RETENTONS S WORKERS COMPENSATION AND EMPLOYERS' LIABILITY .r /N, ANY PROPRIETORIPARTN WEDEOUTIVE OFFICER/MEMBER EYCLUDE04 I (Mandatory In RI) If yes, de2cnbe under DESCRIPTION OF OPERATIONS below N/A RC 3TATU- IOF FF TORY(UtITC 1 R EL EACH ACCIDENT $ E L DISEASE -Ch EMPLOYEE $ EL. ID SEA5E- POLICY LIMIT $ DESCRIPTION OF OPERATIONS/ LOCATIONS/ VEHICLES (Attach ACORD 101, Additional Remvka Sd,�uk, 1 more aWce la regel/ad) St Thomas the Apostle Church Archdiocese of St Paul & Minneapolis are listed as Additional Insured with respect to the insurance requirements for the Named Insured, This coverage includes Host Liquor Liability. One Time Event /Date: The Stanton /brews Wedding Reception October 5th, 2013. CERTIFICATE HOLDER CANCELLATION St Thomas the Apostle Church Archdiocese of St Paul & Minneapolis Catholic Mutual Group 267 8th Street East St Paul, MN 55101 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Bev Ryan /BEV ACORD 25 (2010/05) INR(195 nn, eons, n, IS 1988 -2010 ACORD CORPORATION. All rights reserved. TRH Al" fatal name and !neon n e rmidem,l rnarlre of Acnwn "AGENCY" AGREEMENT FOR USE OF OUTDOOR FIRING RANGE THIS AGREEMENT is entered into as of the day of 5e W.g) /fl , 20 / by and between the CITY OF CORCORAN ( "Corcoran"), a municipal corporation, and the! tit C/ny o/ fnctp/eL,mziv.� contracting agency ( "Agency "). RECITALS WHEREAS, the City of Corcoran owns and operates an outdoor firing range located at 8200 County Road 116, Corcoran, Minnesota WHEREAS, "Agency" wishes to use the firing range for training and /or other approved purposes; and WHEREAS, the City Corcoran has designated an employee as a Training Coordinator responsible for the scheduling of the outdoor range; and WHEREAS, the City Corcoran has promulgated certain rules and regulations concerning safety, hours of operation, and general use of the outdoor range; and WHEREAS, "Agency" seeks to use the outdoor training range at such times specified; WHEREAS, Corcoran desires to allow "Agency" to use the outdoor range in accordance with the Corcoran Police Department's range rules and regulations, which are attached as Exhibit A and made a part of this Agreement. AGREEMENT NOW, THEREFORE, in consideration of their mutual covenants, the City of Corcoran and "Agency" agrees as follows: 1. The City of Corcoran will allow "Agency" to use the outdoor firing range for training and other uses authorized by Corcoran. 2. Use of the outdoor firing range is subject to availability in the sole discretion of the Corcoran Police Department in collaboration with the assigned Training Coordinator. 3. "Agency" agrees to pay $50 per day to the City of Corcoran for the use of the outdoor range for the effective period of this Agreement. 4. "Agency" will at all times be under the direction, control, and supervision of authorized and qualified "Agency's" instructors. 5. All officers, employees and agents of said "Agency" shall strictly comply with all published rules and regulations of the Corcoran Police Department and with any order or directive of Corcoran's Firearms and Training Coordinator. 6. The Chief of Police and /or Corcoran's Firearms and Training Coordinator shall have full authority to close the facility and range at any time for any purpose. The Corcoran's Firearms and Training Coordinator shall have full authority to exclude any person from use of the facility for violation of any rules or regulations relating to safety. 7. "Agency" agrees to provide Corcoran with a list of all persons authorized to use the facilities as an officer, employee, or agent of the "Agency ". The lists are provided to Corcoran for informational purposes only and Corcoran shall have no obligation to screen or to otherwise evaluate the qualifications of the listed persons to use the outdoor range. Such screening procedures shall be the sole responsibility of the "Agency ". 8. "Agency" also agrees to provide all items for training including, but not limited to, ammunition, targets, weapons, etc. 9. "Agency" shall take any and all reasonable measures to assure that only persons specified on the authorization list shall be permitted to use the outdoor training range. 10. This Agreement shall be effe ve for use of the outdoo range by the " Agency" for the time period from„¢ =„i�, rs through , ., �� ; . jtr G 11. Liability under this agreement shall be governed by the provisions of the Hennepin County Chief's of Police Association Mutual Aid Pact, as amended. The Agency using the firing range shall be the "Requesting Party" and Corcoran shall be the "Responding Party." The terms of the Mutual Aid Pact shall also control in regard to workers' compensation and damage to equipment. 12. The "Agency" shall be and shall have: A. Member of the League of Minnesota Cities Insurance Trust (LMCIT) and in good standing. B. Adopted a resolution approving the Joint and Cooperative Agreement for Use of Law Enforcement Personnel and Equipment in Hennepin County, from the Hennepin County Chief's of Police Association Mutual Aid Pact (Current version, July 2009). 13. Agency agrees that use of the outdoor range under the terms of this Agreement is only available to its employees and that before using the outdoor range all such individuals shall sign, without exception, the waiver form attached hereto as Exhibit B. 14. All notices required in this Agreement shall be given in writing and mailed, postage prepaid, addressed /or hand delivered as follows: To CORCORAN POLICE: Chief of Police Corcoran Police Department 8200 County Road 116 Corcoran, MN 55340 To CONTRACTING AGENCY: -2- 15. This document represents the entire and integrated agreement between Corcoran and Contracting Agency ( "Agency ") and supersedes all prior negotiations, representations, and agreements, either written or oral. 16. This Agreement may be amended only by written instrument, signed by both Corcoran and the "Agency ". 17. This Agreement shall be governed by the laws of the State of Minnesota and, in the event of litigation; venue will be in the County of Hennepin. 18. The undersigned expressly represents that he or she is authorized to execute this Agreement on behalf of the Contracting Agency ( "Agency ") and that he or she meets each of the requirements set forth in the Agreement, including but not limited to the insurance and worker's compensation requirements. 19. This Agreement may be signed in counterparts and, when fully signed, such counterparts shall have the same effect as if signed in one document. 20. This Agreement may be terminated by either party upon 20 days of written notice. Dated: (o 17 - Zp 13 Dated: "Agency" "Corcoran" CONTRACTING Authorized S Print Name and Title of Authorized Person (cc-F -3- CITY OF CORCORAN Ken Guenthner, Its Mayor Jeanie Heinecke Its City Clerk FINANCIAL CLAIMS CHECK RANGE 21077 - 21116 Agenda Item: Agenda Item: 7a. Paid to Carson, Clelland & Schreder Lee Sunram Wenck Associates Total 7b. Agenda Item 7 a -b. Council Meeting Date: 9/12/2013 Prepared By: jheinecke FUND #500 Escrow Claims Amount Project name 140.00 Karachenets New Home Agreement 735.08 Blocks & Rocks 10 -012 1,367.30 Lennar Feasibility 12 -025 2,242.38 Total Fund #500 (See attached Check Detail Register) ALL OTHER FINANCIAL CLAIMS (See attached Check Detail Register) TOTAL AUTO DEDUCTIONS TOTAL EXPENDITURES FOR APPROVAL Auto Deductions / Electronic Fund Transfer / Other Disbursements Date Paid to Amount 8/22/13 Net Payroll PRO17 35,169.63 8/23/13 Payroll Taxes 14,076.79 8/23/13 Paychex Fee 258.25 8/28/13 PERA 8,360.81 8/27/13 Citi Street -457 Deferred Comp 1,596.15 8/27/13 Citi Street - Health Care Savings 2,969.15 8/28/13 US Bank - H 5 A 1,451.51 8/22/13 MN Dept Rev -Fuel Tax 65.55 8/30/13 Blue Cross Blue Shield 9,314.50 Total 73, 262.34 " Total amount not reflected in Cash Balances Report $(14,409.63) $ 2,242.38 $ 146,822.73 $ 73,262.34 $ 222,327.45 H: \City Hall Information \CITY GOVERNMENT \Council, Commissions & Committees \Council Information \Council Claims\2013 Claims CITY OF CORCORAN CASH BALANCE REPORT SEPTEMBER 5, 2013 Cash GENERAL FUND G 100 -10100 RESERVES DONATION FUND G 201 -10100 POLICE DONATION FUND G 202 -10100 FIREARMS SAFETY G 204 -10100 DWI FORFEITURE FUND G 205 -10100 DRUG FORFEITURE FUND G 206 -10100 TRUCK SAFETY G 207 -10100 ASPHALT MAINTENANCE G 305 -10100 POLICE CAPITAL FUND G 308 -10100 D /S- EQUIPMENT CERTS G 309 -10100 CO. RD. 19 IMPROVEMENT G 310 -10100 2012B PUBLIC WORKS BOND D/S G 311 -10100 TAX INCREMENT FINANCING :G 401 -10100 INFRASTRUCTURE PLANNING G 402 -10100 FACILITY EXPANSION D/S G 407 -10100 PW CAPITAL FUND G 410 -10100 PUBLIC WORKS FACILITY G 411 -10100 PARK CAPITAL FUND - DEDICATION G 415 -10100 CAPITAL- EQUIPMENT CERTS G 416 -10100 SHANNON LANE G 417 -10100 ESCROW HOLDING FUND G 500 -10100 CIVIC ORGANIZATIONS 'G 501 -10100 INVESTMENT CONTROL G 999 -10100 Total Cash 468,497.60 10,786.00. 1,601.15: 157.24 13,379,10! 1,168.62'.. 5,575.12 71,453.56 10,278.55 88,656.98 (2,333.60) 34,125.00 1,708,209.99 (62.48) (13,341.00) 4.32 2,695,900.49 338,601.86 9,920.72 1,765.00 63,447.00 6,000.09 3,334.93 5,511,126.24; (32,133.10) 28,637.55 1,685.88 13,043.72!. 11,608.51 1,169.06: 3,348.97 71,480.50€ 39,760.84 79,452.08:: 134,195.51 0.00 2,536,452.05 (768.33); (15,693.30)„ 5.28: 0.00 (309,756.57)1 1,639.89' 23,402.95 0.00: 2,926,340.08;: Farmers Savings Acct PARK CAPITAL FUND - MEMORIAL G 415 -10102 Change in Market Value GENERAL FUND G 100 -10105 10,679.83: 10,656.03'1 Grand Total Cash Due to Other Funds INFRASTRUCTURE PLANNING SHANNON LANE (2,415.42) 6,168.301 5,525,390.65 2,943,164.41 G 402 -20700 G 417 -20700 (177,632.76) (96,782.09) Total Due to Other Funds (274,414.85)! (176,992.76) (100,305.06); (277,297.82)': CORCORAN, MN *Check Detail Register© September 2013 Check Amt Invoice Comment `,;k3 ain i, + +av . kU ., ' . „sn rwx t . t ;f 10100 Farmers State Bank Paid Chk# 021077 9/12/2013 ACME Y66111 E 100 - 43100 -210 Operating Supplies (GENERAL) $2&15 2109640 SUPPLIES Total ACME TOOLS $28.15 Paid Chk# 021078 9/12/2013 ASSURANT EMPLOYEE BENEFITS E 100 - 41920 -131 Employer Paid Health E 100 - 43100 -131 Employer Paid Health E 100 - 43100 -131 Employer Paid Health E 100 - 42102 -131 Employer Paid Health E 100 - 41400 -131 Employer Paid Health E 100-42100-131 Employer Paid Health E 100 - 41300 -131 Employer Paid Health Total ASSURANT EMPLOYEE BENEFITS $14.84 090113 ($40.56) 090113 $142.57 090113 $13.80 090113 $37.08 090113 $162.78 090113 $86.77 090113 $417.28 Paid Chk# 021079 9/12/2013 CARDIAC SCIENCE CORP E 100- 42100 -210 Operating Supplies (GENERAL) $144.23 15.85714 Total CARDIAC SCIENCE CORP $144.23 Paid Chk# 021080 9/12/2013 CARSON, CLELLAND & SCHREDER E 100- 42100 -304 Legal Fees E 100- 41600 -300 Professional Srvs (GENERAL) E 100 - 41600 -300 Professional Srvs (GENERAL) E 100 - 41600 -300 Professional Srvs (GENERAL) G 500 -20317 Karachenets New Home Agreement E 100 - 41600 -300 Professional Srvs (GENERAL) E 100 - 41900 -300 Professional Srvs (GENERAL) E 100 - 41600 -300 Professional Srvs (GENERAL) Total CARSON, CLELLAND & SCHREDER Paid Chk# 021081 9/12/2013 CENTURY LINK E 100 - 45200 -321 Telephone Total CENTURY LINK Paid Chk# 021082 9/12/2013 CINTAS -470 E 100 - 42100 -223 E 100- 41941 -210 E 100 -43100 -417 E 100 - 42100 -223 E 100 - 41941 -210 E 100 - 43100 -210 E 100 - 43100 -417 Building Repair Supplies Operating Supplies (GENERAL) Uniforms Building Repair Supplies Operating Supplies (GENERAL) Operating Supplies (GENERAL) Uniforms Total CINTAS - 470 $2,139.40 $1,633.33 $1,050.01 $93.33 $140.00 $233.33 $2,933.33 $490.01 $8,712.74 083013 083013 083013 083013 083013 083013 083013 083013 $54.43 082113 $54.43 $33.09 470286434 $154.19 470286435 $88.06 470286436 $33.09 470289691 $47.33 470289692 $31.42 470289693 $88.06 470289694 $475.24 Paid Chk# 021083 9/12/2013 COMMERCIAL ASPHALT COMPANY E 100 - 43100 -233 Asphalt Maint /Patching Total COMMERCIAL ASPHALT COMPANY $157,22 130831 $157.22 INSURANCE PREMIUM INSURANCE REFUND Insurance Premium Insurance Premium Insurance Premium Insurance Premium Insurance Premium DEFIB BATTERY & PADS CRIMINAL COMMUNITY CENTER AT MAPLE HILL TOOMEY MOONLIT ACRES LEGAL CIVIL SEWER/WATER UTILITY RYAN WETLAND TURNBACK LAND LINE 314225024 FLOOR MATS City Hall Scraper Mat PW Uniforms FLOOR MATS City Hall Scraper Mat PW Towels PW Uniforms DURA DRIVE (42A) 09/05/13 1:39 PM Page 1 CORCORAN, MN *Check Detail Register© September 2013 09/05/13 1:39 PM Page 2 Check Amt Invoice Comment IE },, f ,xl — SaLba,„,, t S r . w vu1OBM;MS t „r1 Wt./ X/ ,.b a c Paid Chk# 021084 9/12/2013 FOEHRINGER ENGINEERING INC E 100- 41900 -300 Professional Srvs (GENERAL) $2,500.00 300 COMMUNITY CENTER AT MAPLE HILL Total FOEHRINGER ENGINEERING INC $2,500.00 Paid Chk# 021085 9/12/2013 GENERALSPRINKLER CORP E 411- 43100 -520 Buildings and Structures $77,615.00 PAY 1 CATEGORY 7, PAY 1 Total GENERAL SPRINKLER CORP $77,615.00 Paid Chk# 021086 � 9/12/2013 GRAINGER E 100- 43100 -210 Operating Supplies (GENERAL) Total GRAINGER Paid Chk# 021087 9/12/2013 HANOVER, CITY OF E 100 - 42200 -300 Professional Srvs (GENERAL) $11,644.25 090113 Total HANOVER, CITY OF $11,644.25 Paid Chk# 021088 9/12/2013 HENN CO SHERIFF -MC129 E 100 - 42100 -323 Radio Units $48.09 1000033819 HCSO CAD Total HENN CO SHERIFF -MC129 $48.09 Paid Chk# 021089 9/12/2013 HOLIDAY STATION STORES E 100 - 42100 -220 Repair /Maint Supply (GENERAL) $75.10 3401091302 PRE PAID CAR WASH Total HOLIDAY STATION STORES $75.10 Paid Chk# 021090 9/12/2013 HUSKY SPRING E 100 - 43100 -220 Repair /Maint Supply (GENERAL) $281.11 01ER8798 PARTS Total HUSKY SPRING $281.11 Paid Chk# 021091 9/12/2013 IDENTISYS INC E 201- 42100 -580 Other Equipment __$228.71 180431 CREDENTIAL CAMERA Total IDENTISYS INC $228 .71 Paid Chk# 021092 9/12/2013 KEIFFER, JOHN $137.29 9221967293 SUPPLIES $137.29 2013 FIRE PROTECTION -3RD QTR E 100 - 42100 -209 Police Reserves $40,39 88926 UNIFORM Total KEIFFER, JOHN $40.39 Paid Chk# 021093 9/12/2013 LANO EQUIPMENT E 411 - 43100 -400 Repairs & Maint Cont (GENERAL $1,603.13 0323360 EQUIP -CO RD 19 CLEAN UP Total LANO EQUIPMENT $1,603.13 Paid Chk# 021094 9/1 E 100 - 41900 -300 Professional Srvs (GENERAL) $2,305.00 213106 COMMUNITY CENTER AT MAPLE HILL Total LARSON ASSOCIATES INC $2,305.00 Paid Chk# 021095 9/12/2013 LEE W SUNRAM G 500 -20268 Blocks & Rocks 10 -012 $735.08 10 -012 ESCROW REFUND Total LEE W SUNRAM $735.08 Paid Chk# 021096 9/12/2013 MEDINA, CITY OF CORCORAN, MN *Check Detail Register© N16 6 .., ,118 „08. ,150.. .. v4 .. +we , , s u E 100 - 43100 -381 Street/Signal Lights E 201 - 42100 -211 Contracted Security E 100- 43100 -381 Street/Signal Lights Total MEDINA, CITY OF Paid Chk# 021097 9!1212013 MILLER CHEVROLET ' E 100- 43100 -220 Repair /Maint Supply (GENERAL) Total MILLER CHEVROLET September 2013 09/05/13 1:39 PM Page 3 Check Amt Invoice Comment 3i:? `..,V 1,` z , ,,R:S 111Y.iv11T, , i.,S r u, w.tJ R.,,5'.l .4 - $316.83 4401 STREET LIGHTING $385.00 4415 MG TRIATHLON 5262.50 4437 STREET LIGHTING REPAIR $964.33 5306.84 115759 PARTS 5306.84 E 100 - 41951 -300 Professional Srvs (GENERAL) $56.11 20123802 Total MORRIS ELECTRONICS $56.11 Paid Chk# 021099 9/12/2013 NAPA AUTO PARTS - CORCORAN E 100 - 43100 -210 Operating Supplies (GENERAL) E 100- 43100 -210 Operating Supplies (GENERAL) E 100 -43100 -210 Operating Supplies (GENERAL) E 100 - 43100 -210 Operating Supplies (GENERAL) E 100 - 43100 -210 Operating Supplies (GENERAL) E 100 - 43100 -210 Operating Supplies (GENERAL) E 100- 43100 -210 Operating Supplies (GENERAL) Total NAPA AUTO PARTS - CORCORAN Paid Chk# 021100 9/12/2013 OFFICE DEPOT E 100 - 41941 -200 Office Supplies (GENERAL) Total OFFICE DEPOT Paid Chk #' 021101 9/12/20'13 RANDYS SANITATION E 100 - 43100 -210 E 100 - 45200 -380 E 100- 43232 -300 E 100 - 41941 -380 Operating Supplies (GENERAL) Utility & Services (GENERAL) Professional Srvs (GENERAL) Utility & Services (GENERAL) Total RANDYS SANITATION Pad Chk# 021102 9/12/2013 RIGID HITCH E 201 - 42100 -210 Operating Supplies (GENERAL) Total RIGID HITCH Paid Chk# 021103 9/12/2013 ROGERS, CITY OF E 100 - 42200 -300 Professional Srvs (GENERAL) Total ROGERS, CITY OF $10.44 $60.21 $22.27 $136.90 $3.15 $6.72 5110.08 $349.77 903782 903783 904165 906785 908480 908482 908652 UPDATE VLAN TO MN BCA SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES $126.12 672538097001 SUPPLIES $126.12 $197.87 11013138 5179.87 11039138 55,493.05 1280351 138 $186.18 1280351138 56,056.97 PUBLIC WORKS GARBAGE PARKS GARBAGE MONTHLY RECYCLING CITY HALL GARBAGE 5219.14 1927452388 COMMAND TRAILER JACK $219.14 $19,625.75 4987 -3 $19,625.75 Paid Chk# 021104 9/12/2013 ROLF ERICKSON ENTERPRISES INC E 100- 41550 -210 Operating Supplies (GENERAL) E 100- 41550 -300 Professional Srvs (GENERAL) Total ROLF ERICKSON ENTERPRISES INC Pad Chk# 021105 9/12/2013 SCHARBER & SONS E 100 - 43100 -210 Operating Supplies (GENERAL) $14.19 082613 $4,107.00 082613 $4,121.19 $18.53 21280 2013 FIRE PROTECTION -3RD QTR FORMS AND SUPPLIES MONTHLY ASSESSING FEE OIL FILTER CORCORAN, MN *Check Detail Register© dlt vA ...i 1TSMO }i S 1 «i � t . E r E 100- 43100 -210 Operating Supplies (GENERAL) E 100- 43100 -210 Operating Supplies (GENERAL) E 100 -43100 -210 Operating Supplies (GENERAL) E 100- 43100 -210 Operating Supplies (GENERAL) E 100 - 43100 -210 Operating Supplies (GENERAL) E 100- 43100 -210 Operating Supplies (GENERAL) Total SCHARBER & SONS Paid Chk# 021106 9/12/2013 SPRINT E 100- 42100 -321 E 100 - 43100 -321 E 100 - 43100 -210 Telephone Telephone Operating Supplies (GENERAL) Total SPRINT September 2013 Check Amt Invoice aRIBEENagdamm $52.61 21283 $148.68 21449 $38.16 21504 $63.51 21902 $76.98 22061 $2.80 22156 $401.27 Comment ';;A Cvmr..,,t.A ?a....11 SPRAY GUN PARTS PARTS BELT TAKE U FILTER PARTS $276.95 391283315141 CELL SERVICE $225.34 391283315141 CELL SERVICE $102.56 391283315141 CELL SERVICE EQUIPMENT $604.85 Paid Chk# 021107 9/12/2013 STREICHER S POLICE EQUIPMENT E 416 -42100 -331 Vehicle Expense $642.32 11041783 Total STREICHER S POLICE EQUIPMENT $642.32 Paid 6114 '611168 9/12/2013 SUPERIOR FORD E 100 - 42100 -220 Repair / Maint Supply (GENERAL) $363.47 88986 Total SUPERIOR FORD $363.47 Paid Chk# 021109 9/12/2013 TEAMSTER LOCAL 320 E 100 -21707 Union Dues Total TEAMSTER LOCAL 320 Paid Chk# 021110 9/12/2013 TITAN MACHINERY E 100 - 43100 -220 Repair /Maint Supply (GENERAL) Total TITAN MACHINERY Paid Chk# 021111 9/12/2013 TRUE NORTH STEEL. E 100 - 43100 -229 Culverts Total TRUE NORTH STEEL $286.20 0913 $286.20 $529.71 1496134 $529.71 $208.73 BL777 $208.73 Paid Chk# 021112 9/12/2013 UNLIMITED SUPPLIES INC E 100 - 43100 -210 Operating Supplies (GENERAL) $161.41 209042 Total UNLIMITED SUPPLIES INC $161.41 Paid Chk# 021193 9/12/2013 US BANKCORP EQUIPMENT FINANCE E 100 - 42100 -200 Office Supplies (GENERAL) 'otal US BANKCORP EQUIPMENT FINANCE Paid Chk# 021114 9/12/2013 VERIZON WIRELESS E 100 - 42100 -321 Telephone $52.70 9709841665 Total VERIZON WIRELESS $52.70 .1- .... -._ Paid Chk # 021115 9/12/2013 WENCK ASSOCIATES, INC. E 100 - 43170 -300 Professional Srvs (GENERAL) $60.50 1303653 E 100- 41900 -300 Professional Srvs (GENERAL) $1,028.50 1303653 SQUAD TD 553 DOOR PANEL #557 UNION DUES/TLDF CUTTING EDGE CULVERTS DRILL BITS $112.54 235857919 COPIER $112.54 CELL SERVICE PAVEMENT MGMT UTILITY PLANNING 09/05/13 1:39 PM Page 4 CORCORAN, MN *Check Detail Register© E 100 - 43170 -300 Professional Srvs (GENERAL) E 100 - 43170 -300 Professional Srvs (GENERAL) E 100 - 43170 -300 Professional Srvs (GENERAL) E 411 - 43100 -303 Engineering Fees G 500 -20300 Lennar Family of Builders E 401 - 41900 -300 Professional Srvs (GENERAL) Total WENCK ASSOCIATES, INC. September 2013 Check Amt Invoice Comment $377.50 1303653 MNDOT STATE AID $126.50 1303653 GENERAL ENGINEERING $242.00 1303653 $235.20 1303654 $1,367.30 1303655 $3,168.30 1303682 $6,605.80 Paid Chk# 021116 9/12/2013 WILLMAR WATER & SPAS E 100- 41941 -210 Operating Supplies (GENERAL) Total WILLMAR WATER & SPAS Fund Summary $67.45 090113 $67.45 10100 Farmers State Bank $149,065.11 10100 Farmers State Bank 100 GENERAL FUND 201 RESERVES DONATION FUND 401 TAX INCREMENT FINANCING 411 PUBLIC WORKS FACILITY 416 CAPITAL - EQUIPMENT CERTS 500 ESCROW HOLDING FUND $62,725.93 $832.85 $3,168.30 $79,453.33 $642.32 $2,242.38 $149,065.11 MEETING /ADMIN ENGINEERING ENGINEERING SWOP OFFICE WATER 09/05/13 1:39 PM Page 5 Name City of Corcoran Consultant Summary 9/12/2013 Invoice Date Check # Amount Due Carson, Clelland & Schreder 08/31/13 21080 8,712.74 Rolf Erickson Enterprises Inc 08/31/13 21104 4,151.19 Wenck Associates 08/31/13 21115 6,605.80 Total _ 19,469.73 H: \City Hall Information \CITY GOVERNMENT \Council, Commissions & Committees \Council Information \Council Claims \2013 Claims CARSON, CLELLAND & SCHREDER Attorneys at Law 6300 SHINGLE CREEK PARKWAY STE 305 MINNEAPOLIS, MN 55430 -2190 (763)- 561 -2800 August 30, 2013 CITY OF CORCORAN 8200 CO RD 116 CORCORAN, MN 55340 Professional Services ..Civil 7/30/2013 Karachenets: Review documents from Mike and amend draft recordable agreement 7/31/2013 Review election equipment lease and comment to Jeanie 8/2/2013 Conference with Brad regarding miscellaneous items 8/26/2013 Conference with Jeanie; review Ryan file for meeting; scheduling of appointment for sewer and water issues and review Maple Hills file for meeting of 8/29/13 Amount 140.00 140.00 NO CHARGE 93.33 SUBTOTAL: [ 373.33] .Maple Hill Estates 7/29/2013 Prepare for meeting of 7/30/13; review lease draft and comment; conference with Mark Hendrickson; call to Mark and correspondence to Brad regarding bid specs 7/30/2013 Staff meeting and conference with Maple Hope representative 8/2/2013 Review file and reivse lease with Hay 8/5/2013 Review and amend lease 8/16/2013 Work on Mobile Hope Agreement 8/19/2013 Review and revisions to Mobile Hope Agreement; call to Barry Hay regarding lease 8/20/2013 Conference with Hay; conference with Brad regarding lease 280.00 326.67 280.00 233.33 210.00 210.00 93.33 SUBTOTAL: [ 1,633.33] .Moonlit Acres 7/30/2013 Review revised Summons and Complaint 93.33 SUBTOTAL: [ 93.33] CITY OF CORCORAN Page 2 Amount .Ryan Companies Gift Letter Agreement 8/1/2013 Review recorded documents from Ryan representative, release; call to Judy Hermanson 70.00 8/12/2013 Review correspondence from Ryan and review file and documents; contact title company 186.67 and correspondence to staff regarding cost of title insurance 8/15/2013 Review of documents and correspondence from Ryan; conference with Brad regarding 140.00 title insurance and correspondence to Brad and title company 8/16/2013 Correspondence to Brad; receipt and review of title policy; send to Jeanie 46.67 8/20/2013 Review Ryan gift status with Brad 46.67 SUBTOTAL: [ 490.01] .Sewer and Water 7/30/2013 Draft sewer and water ordinance 8/2/2013 Draft/edit sewer and water ordinances; conference with Attorney Jeffrey Carson and update file Review draft with Attorney John Thames 8/3/2013 Review examples of sewer and water ordinances and work on draft 8/5/2013 Review and revise ordinance 8/6/2013 Further review and amendment 8/7/2013 Conference with Tammy Omdahl and Brad Martens; review policy (sewer and water) 8/8/2013 Prepare for meeting; review of agenda; conference with Tammy Omdahl regarding sewer and water policy issues and conference with Martha Ingram Attend meeting 8/12/2013 Review of issues regarding charging downtown Corcoran for availability; conference with Brad and Martha Ingram Review of issues regarding charging downtown Corcoran for availability; conference with Brad and Martha Ingram 8/13/2013 Review final draft of ordinance; send to staff; conference with Martha Ingram and correspondence for opinion regarding "upcharges" 8/14/2013 Correspondence to staff and conference with Brad regarding process for ordinance and policy adoption; correspondence to Martha Ingram regarding status 8/25/2013 Review Ingram memorandum SUBTOTAL: .Toomey /19400 Cty. Rd. 10 158.33 348.33 140.00 280.00 280.00 326.67 93.33 186.67 350.00 140.00 140.00 350.00 70.00 70.00 2,933.33] 7/29/2013 Conference with Attorney Trautmann regarding settlement agreement 46.67 7/31/2013 Receipt and review correspondence from Attorney Trautmann and conference with 93.33 Jeanie regarding scheduling for agenda 8/2/2013 Review responses from Attorney regarding settlement 46.67 8/6/2013 Conference with Attorney Trautmann; review of issues relating to settlement and review 186.67 file 8/7/2013 Review council memorandum and documents to City Council for closed session and 140.00 prepare 8/8/2013 Prepare for closed session; conference with Brad; conference with Mike; conference with 186.67 Magnuson (neighbor) and review file CITY OF CORCORAN 8/14/2013 Conference with Attorney Trautmann; revisions to Settlement Agreement 8/15/2013 Review and revisions to Settlement Agreement 8/16/2013 Review and revise Settlement Agreement and conference with Brad and Mike; send to Toomey SUBTOTAL: Criminal 7/29/2013 Preparation of disposition letter; prepare correspondence to victims and witnesses; review discovery; correspondence with insurance agents; instructions to legal assistant; review Petition for Expungment; review court order Prepare for 7/30/13 calendar; review and note files; instructions to legal assistant 7/30/2013 Review files in preparation for 7/31/13 Arraignment and Pretrial calendar; correspondence with defense attorneys, victims; review discovery; jury trial preparation and note files Attend Arraignment, Pretrial Trial hearings 7/31/2013 Attend Arraignment, Pretrial and In custody calendar 8/5/2013 Correspondence with defense attorneys; review discovery; note files; prepare disposition letters; correspondence to victims and witnesses; jury trial preparation; select witnesses; review and note files; instructions to legal assistant 8/6/2013 Begin prepare disposition letter regarding 7/30/13 calendar; review files and histories; prepare memorandums to the files and select witnesses for upcoming cases 8/7/2013 Attend Arraignment and Pretrial calendar 8/8/2013 Corcoran vs. Kettenacker: Review defendant's brief; review notes from contested hearing and research caselaw 8/9/2013 Corcoran vs. Kettenacker: Prepare responsive brief 8/11/2013 Review voice mails regarding criminal cases 8/12/2013 Correspondence with defense attorneys, defendants, victims; review motion documents; review discovery; note files; review files in preparation for 8/13/13 calendar; note file; instructions to legal assistant; prepare for evidentiary hearings 8/13/2013 Attend Arraignment, Pretrial, Rasmussen and In Custody calendar Prepare for 8/14/13 calendar; review and note files 8/14/2013 Correspondence with defense attorneys, defendants, victims; review discovery and motion documents; draft responsive brief; preparation of disposition letters; note files and instructions to legal assistant Attend Arraignment and Pretrial calendar 8/15/2013 Prepare disposition letter regarding 8/6/13 calendar; review files; correspondence to witnesses and victims; select witnesses; follow up with victims; instructions to legal assistant; memorandums to the files q 8/16/2013 Prepare disposition letter for 8/14/13; review files; memorandums to the files; subpoena witnesses for upcoming contested hearings 8/19/2013 Review discovery and motion documents; jury trial preparation, review files, select witnesses; notes to files; correspondence with defense attorneys, defendants and victims 8/20/2013 Attend Arraignment and Pretrial calendar 8/21/2013 Attend Arraignment and Pretrial calendar 8/23/2013 Correspondence with defense attorneys; correspondence with Court Administration; review discovery; issue decline letters; review motion documents and note files Page 3 Amount 140.00 70.00 140.00 1,050.01] 31.67 15.83 47.50 47.50 47.50 47.50 31.67 47.50 380.00 498.75 15.83 47.50 71.25 39.58 47.50 23.75 23.75 39,58 47.50 47.50 47.50 47.50 CITY OF CORCORAN Page 4 8/26/2013 Open criminal files, preparation of criminal complaints; preparation of cases for court calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period Open criminal files, preparation of criminal complaints; preparation of cases for court calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period Open criminal files, preparation of criminal complaints; preparation of cases for court calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period SUBTOTAL: For professional services rendered Client Expense Charges Criminal Expenses: [ Amount 96.25 210.00 37.80 2,038.21] $8,611.55 Monthly support fee 14.43 Westlaw charges for July 86.76 SUBTOTAL: [ 101.19] Total Client Expense Charges $101.19 Total amount of this bill $8,712.74 Previous balance Balance due $7,900.02 $16,612.76 I hereby declare under the penalties of perjury that the foregoing statement for legal services is just and correct and that no part thereof has been pai A. Carson, City Attorney STATEMENT 26- Aug -13 ROLF ERICKSON ENTERPRISES, INC. SOUTWEST ASSESSING P 0 BOX 47841 PLYMOUTH, MN 55447 CITY OF CORCORAN 8200 Co. Rd. 116 CORCORAN, MN 55340 AUGUST 2013 ASSESSING FEE $4,107.00 COUNTY DATA FEE $14.19 TOTAL $4,121.19 • • • • L A N D From Site to Finish 105 South Fifth Avenue Suite 513 Minneapolis, MN 55401 Agenda Item: F O R • M • • • Tel: 612 - 252 -9070 Fax: 612 - 252 -9077 www.landform.net TO: Corcoran City Council FROM: Kendra Lindahl, Landform DATE: August 19, 2013 for the August 29, 2013 City Council Meeting RE: Sketch Plan Review for "Corcoran Mini Storage" at 19219 and 19235 County Road 10 (PID 25- 119 -23 -44 -0002 and 25- 119 -23 -44 -0003) (city file 13 -017) 60 -DAY REVIEW DEADLINE: August 23, 2013 1. Application Request RossLyn Holdings, LLC has submitted a sketch plan to consider a mini - storage facility and office condos on the 40 acre site. Mini - Storage is only permitted in the Light Industrial or Rural Commercial zoning districts. 2. Planning Commission Review The Planning Commission reviewed this item at their August meeting. The Planning Commission had much discussion about whether or not this was an appropriate use in this location. The Sketch Plan includes two parcels with mini - storage on the eastern parcel and a possible office development on the west parcel. The Commission asked whether both parcels needed to be rezoned and reguided? Staff indicated that because of the narrow shape of the lots and the access limitation on County Road 10, the two parcels should be considered together. Commissioner Theis indicated that she would like the western 20 acres to remain residential next to the golf course but supported the idea of mini - storage next to Lions Park. Commission Krueger noted that this is one of the primary gateways into the City and through the Comprehensive Planning process, the community felt that residential was the best use. He has not seen anything to suggest that was wrong. He indicated that he felt that this type of use change does not benefit the City of Corcoran, just the landowner and developer. There was significant discussion among the Commissioners and the applicant about the long term use of the Lions Park site and whether or not it would ever redevelop. The Commissioners generally supported the idea of the developer proceeding to the next step, but several Commissioners noted that they still had concerns about the proposal and were not committing to any future approvals. Landform', SensiblyGrcen® and Site to Finish® are registered service marks of Landform Professional Services, LLC. • 3. Context Zoning and Land Use The northern 1/2 of the site is guided Mixed Residential, which is planned to be developed at 8 -10 units per acre, and the south % is guided Low Density Residential, which is planned to be developed at 3 -5 units per acre. The site is zoned Urban Reserve. Surrounding Properties The surrounding properties to the north are guided Mixed Residential and zoned RSF -3 (single and two family residential). The property to the east is Lions Park, which is guided Mixed Use and Low Density Residential and zoned PUD (Planned Unit Development) and Urban Reserve (UR). The property to the south is guided Existing Residential and zoned Urban Reserve. The property to the west is guided Mixed Residential and Low Density Residential and zoned Urban Reserve. Natural Characteristics of the Site The 2030 Comprehensive Plan shows a medium quality wetland on the south '/2 of the property. This area is also located in the Greenway Corridor. 4. Analysis of Request Reguiding and Rezoning The significant issue with this project is that the project as proposed would require a land use guide plan map amendment and zoning map amendment. The applicant would request that the property be reguided and rezoned from residential to industrial. The City has a high level of discretion when considering land use guide plan amendments. The land use guide plan is a major component of the City's comprehensive plan. The land use plan is the City's long range planning tool that indicates what type of development should occur on all land within the city —it is the City's plan for how it wants to direct future development, redevelopment and growth. The City Council may guide property as it deems necessary to protect and promote the general health, safety and welfare of the community. The City should consider the following issues when reviewing a comprehensive plan amendment request: • The extent to which the location criteria of applicable existing or proposed land use plan classifications are satisfied. • Evidence submitted by the applicant demonstrating the reason(s) that the plan should be changed, including, but not limited to, whether new information has become available since the Comprehensive Plan was adopted that supports re- examination of the plan, or that existing or proposed development offers new opportunities or constraints that were not previously considered by the plan. • Whether or not the change is needed to allow reasonable development of the site. Mini - Storage Sketch Plan (13 -017) 2 August 29, 2013 • • • The relationship of the proposed amendment to the supply and demand for particular land uses within the city and the immediate vicinity of the site. • A demonstration by the applicant that the proposed amendment has merit beyond the interests of the proponent. • The possible impacts of the amendment on all specific elements of the Comprehensive Plan as may be applicable, including, but not limited to: o Transportation o Sanitary sewer, including existing and proposed sanitary sewer flows as compared to the adopted plan; o Housing, including the extent to which the proposal contributes to the City's adopted housing goals; o Surface water, including compliance with the City's goals for water quality as well as water quantity management; o Water supply; o Parks and open space; and • Consideration of the impact of the proposed amendment upon current and future special assessments and utility area charges, future property tax assessments or other fiscal impacts upon the City. The City has a relatively high level of discretion in in approving or denying a rezoning application. The proposed zoning must be consistent with the comprehensive plan. The zoning ordinance and zoning map are the enforcement tools used to implement the goals and standards set by the comprehensive plan. Sketch Plan Mini Storage is allowed as a conditional use in the 1 -1 zoning district subject to the following: 1. Units are to be used for dead storage only. Units are not to be used for retailing, auto repair, human habitation, or any commercial activity, except as allowed by this Section. 2. Combining office and /or retail space with a self- service storage facility may be allowed by Conditional Use Permit. 3. Storage of hazardous or flammable materials is prohibited. 4. No exterior storage is allowed. 5. The facility shall be secured by either the walls of the structure and /or fencing. All doors on the units shall face inward and away from the street and property lines. 6. An on -site manager is allowed only where adequate sanitary facilities are provided, either through use of a septic system or through connection to the public sanitary sewer system. Use of portable sanitary facilities does not fulfill this requirement. The sketch plan shows 18 mini storage buildings on the east parcel. The front building is shown as a two -story climate controlled building and the remaining buildings are shown single story. The Mini - Storage Sketch Plan (13 -017) 3 August 29, 2013 buildings are high - quality masonry walls with standing seam metal roofs. The concept shows 6 office condo buildings on the west site. The applicant says that all zoning district standards will be met. However, staff notes that Section 1060.050 establishes general building standards, including the types of materials that are permitted. Additionally, staff notes that Appendix A of the Zoning Ordinance establishes Design Guidelines for the southwest district. These guidelines are adopted as part of the Zoning Ordinance and require an additional level of design. The ordinance notes that this area is the Gateway to the City where "gateway identity elements and other improvements will be added at appropriate intersections to communicate that this is a downtown area." Additionally, the guidelines offer the following guidance: • Mixed -use, commercial and retail within the downtown PUD should be designed around public or common areas, linked by a pedestrian network of sidewalks and trails. This network of open space should include formal plazas, squares and gardens, designated parks and informal landscaped greens, in addition to more natural areas of open space (woods, wetlands, meadows, etc.). • Commercial development should be designed with a traditional "downtown" character and quality; two and three -story buildings are encouraged. The concept plans do not provide significant detail to determine whether they are consistent with these and other Design Guideline requirements. Parks and Trails The Parks and Trails plan shows an on -road trail on County Road 10, which could be accommodated within the additional right -of -way. Additionally, an off -road trail is planned to enter the site off County Road 10 between the two subject parcel and move toward the east where it will wind through the site along the east side of the wetland and to the south where it will connect to the trail system within the Lennar development. It is unclear to staff whether fencing is proposed around the mini - storage site, but care must be taken to accommodate the required trail connection in a safe manner. Transportation As part of the development plan, the County will SOUTHEAST DISTRICT likely request additional right -of -way for County Road 10. We anticipate that access points onto County Road 10 will be limited and will need to address sight visibility issues and may require a shared access between the two properties. August 7, 2003 Stormwater Mini - Storage Sketch Plan (13 -017) 4 August 29, 2013 • • The site drains to the south, into a large wetland complex that flows under County Road 101 into Maple Grove. The increase in impervious area will increase runoff to the wetland. ECWMC requirements will need to be met and will be evaluated along with any impacts from the proposed Lennar development in the wetland's subwatershed. Utilities This property is located in the MUSA (Metropolitan Urban Service Area). Properties in the MUSA are not allowed to develop until municipal sewer and water are available. The 2012 installation of sewer and water north of County Road 10 allows for development of the parcel under with municipal sanitary sewer and water services. The Lennar project will require a lift station which is under discussion as near Gleason Road (Lennar property) or at the south end of Lions Park (south end of this parcel also). A City project to service the parcel with sewer and water would be necessary under current conditions. Preliminary analysis shows that this property would be served by a sewer lateral down to the lift station (south end of Lions Park). Prior discussions of sewer and /or water extending from Lennar up through the large wetland are problematic for soil conditions and expected future maintenance. Water is envisioned as being brought along the south ROW of CR 10, which will be extended west under future development. The Building Official notes that fire hydrants will be required and sprinklers may be required in the buildings. Wetlands The wetland delineation and wetland mitigation plan has not been provided to the City. ECWMC is the LGU for the Wetland Conservation Act and they will review and approve the delineation. The subject wetlands are ranked on the National Resource Communities Quality Rankings map as medium quality. The sketch plan does not identify wetland buffers or setbacks. If mitigation occurs, a mitigation plan must be submitted for review and approval and Elm Creek Watershed District approval must be obtained. All wetlands must be blanketed by a drainage and utility easement. Next Steps If the applicant chooses to proceed with the application, they would need to submit applications for: • Comprehensive Plan Amendment • Zoning Map Amendment • Preliminary Plat • Site Plan • Conditional Use Permit for Mini - Storage • Final Plat Mini - Storage Sketch Plan (13 -017) 5 August 29, 2013 • 5. Action • The applicant is requesting comments on this sketch plan. Any comments given by the City Council are advisory in nature and non - binding. The applicant will consider the comments from the City Council when they decided whether or not to move forward with a formal submittal. Attachments a. Aerial Location Map b. 2030 Future Land Use Map c. 2030 Park & Trail Map d. Site Graphics e. City Engineer's Memo dated July 24, 2013 f. Building Official Memo dated May 25, 2103 Mini - Storage Sketch Plan (13 -017) 6 August 29, 2013 Hennepin County GIS - Printable Map Interactive Maps1. Property Map Parcel 25- 119 -23 -44 -0003 ID: Owner Richard A Locken Name: Parcel 19219 Co Rd No 10 Address: Corcoran, MN 55340 A -T -B: Abstract Market $207,000 Total: Tax $3,113.76 Total: (Payable: 2013) Property Residential Sale $91,500 Type: Price: Home- Homestead stead: Parcel 22.25 acres Area: 969,088 sq ft Sale 07/1979 Date: Sale Code: Map Scale: 1" = 800 ft. Print Date: 7/26/2013 This map is a compilation of data from various sources and is furnished "AS IS" with no representation or warranty expressed or implied, including fitness of any particular purpose, merchantability, or the accuracy and completeness of the information shown. COPYRIGHT © HENNEPIN COUNTY 2013 -: Green! http : / /gis.co.hennepin.mn.us /... 6390000144, 4992384. 775050001& L =5 &T= hybrid &D =true& LID= O &FID= 2511923440003 &VIS = 0,0,0,0,0,0[7/26 /2013 7:00:07 AM] CITY OF GREENFIELD r e Ili IDIF PI 1 .. , ...M OE • : OA 111 tl -i — ■V_ • • iiiril 11 Es I RIPA ' ii MI Liriradlir-. ■ tIuI E■ EMER 3/23/201 ��iIIii I 111111 is �� ■�� 1 3/23120 1112812011 • ROAD L� MEISTER R 7/24/2018 12412018 44E 21/2016 2/12/2012 2/1212012 2/12/2012 2/12/2012 JUBERT SCOTT LAKE 73 CITY OF MAPLE GROVE /COOK LAKE /1rA HORSESHOE TR GLEASON ROAD MORIN LAKE ti:_.._? 1= 51=- 1._.._.._.._....._.._.._.._.._.._.._.._.._.._.._.._.._.._.._.._.._.._ 1._. 1_ .._.._.1_.._..:._.._.._.._.._.. Figure 8 ftCORAN 2030 Future Land Use Plan 2030 Comprehensive Plan WEE 3,000 1,500 0 3,000 Feet j City Limit OStaging Boundaries F-1 Agricultural Reserve (Date of Expiration) Wetlands Rural /Ag Residential Existing Residential Low Density Residential Medium Density Residential Mixed Residential - High Density Residential Rural Service /Commercial Commercial ▪ Mixed Use Business Park Light Industrial ▪ Public /Semi - Public Parks /Open Space ▪ Golf Course ▪ Agricultural Preserve (Date of Expiration) Open Water *The Future Land Use plan depicts the location and intensity of future development through a variety of land use types. This plan is intended to guide future development however the City has discretion to amend (with Metropolitan Council approval) the plan in response to landowner/ developer requests or response to other system plans. October 7, 2010 Bonestroo 11504 /50408144 /GIS /ComPlan /Maps /Final Maps /2030 flu.mxd MUNE • • •■ le• 11-11.11.11.11.11. p ■1.11.11=11 1.11=111.11=kAm111.11.121=111.u. nom moue i .non .Eno 1 y. 1, I ,- • mow w_._ wwlMEN .. -1111111111 —w ►••.•••.� El me 111 .] •...� ��.a��►� X11 1 oi �-j IA 1 y~ 1 :• 1 —I • ' � ilill • ■ � 0 W L 1 CHUTT 0 , 0 1_ 0 1 1 tZ • • 1 - mcmarm ROAD w 0 0 —J Z$ • 1 a -' 09P ,4,H 1, • r MEISTER RI AD . ■ ,, '' j� _ ' � .. 4 + -.' . • • • 1 I „ ,, " - r `, , • SCOTT' LARKIN ,1 •COOK ` — :LAKE 1 1 _- i -u� it P , k LEASON ROAD NI 1 1- 11IN11 11 1.1 Figure 12 City of CORCORAN Parks & Trails Plan 2030 Comprehensive Plan s 3,000 1,500 0 3,000 Feet 1..11 City Limit 2030 MUSA Open Water Wetlands Existing Parks and Trails Regional Trail Existing On Road Trail Community Park City Hall /Memorial Park Existing Ball Fields /School Property Existing Park (Private /Lion's Park) Golf Course Proposed Parks and Trails Proposed County Bike Trail Proposed On Road Trail Off Road Trail Off Road Trail outside 2030 Development Area Horseback Trail Proposed County Road 50 Natural Gas Pipeline Easement Trail (Potential) City Square OSP /Nature Park ASA - Athletic Search Area Neighborhood Park Trailhead Search Area Greenway Corridor (Bonus Eligible Resource Corridor) ...MI - *Proposed park and trails locations represent the general search areas for parks and trails. The City will work with developers and landowners to identify the exact location and size of parks and trail alignments as development or park acquisition is proposed. June 2, 1011 •�� Bonestroo I:/ 504 / 50408144 /GIS /ComPlan /Maps /Final Maps /2030 parks and trails.mxd June 24, 2013 City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Re: Sketch Plan Review Application — 19219/19235 Co. Rd. 10 City of Corcoran — Application is being made for Sketch Plan Review for the properties at 19219 & 19235 County Road 10, Corcoran. The intention is for a future application for Comprehensive Plan Amendment to guide the property for a future rezoning application for rezoning to I -1. Existing zoning is Urban Reserve and Sketch Plan depicts potential future rezoning to Light Industrial, I -1 Mini Storage facility & Office Condo's. Property total is 40.25 +/- acres (22.5 acre 19219 Co 10 / 17.75 acre 19235 Co 10) not platted that is long and narrow 685 wide x 2,500 deep — these are approx dimensions from county data. The property is bordered on the east by Lions Park. Adjacent to the west is Shamrock Golf course. Land immediately to north and south are open parcels zoned Urban Reserve. The intended use for 19219 Country Rd 10 will follow all zoning guidelines and conditional use (CUP) requirements for a Mini Storage facility in I -1 zoning. Project will be constructed of hi quality masonry with metal standing seam roofs. Building fronting County Road 10 will be two story climate controlled and balance will be a mix of building types and sizes. All buildings, setbacks, code requirements will be followed with no variance requested. Sewer and water will be extended to the property as part of the project. Screening along County 10 will be part of the site plan. Adjoining property impacts should be very minimal due to nature of use of adjoining Lions Park, great distance from residential and low impact of impervious surface. All lighting will be shielded and controlled, side yards will be properly landscaped, Co 10 access will be to the western most edge to create unified point of road access, buildings that have frontage will be screened and landscaped. Project is intended to be phased with a phasing schedule developed as part of the CUP review process. Environmental impact measures will be low density and limited hard surface, approx. 35 %. All storm water will be controlled onsite & directed to a storm retention pond for pretreatment prior to any discharge. Low traffic impact, Mini Storage facilities have low traffic requirements. Development will meet or exceed city requirements. Sincerely, Am/ 1R. RossLyn Holdings LLC Ebert/Rasmussen Lions Park • ryitilLuel. 11114/11 llllll tttttt • 1.4.1 4 1,;'-'• -r CoPlurfsel)T.I ttttt tttttttt ;kJ •,, ttttt _ _ - ao•- - • - hi Neighboring Parcel 10000, — —' li 11 trt- Proposed Mini Storage Facility Corcoran Mini Storage Corcoran, MN architects htg-architects.com OVERALL SITE PLAN SITE FL.A\ SUMMARY: LOT zoo*: LIGHT INCIS I?L NI CVP LANDSCAPED AREA (GREEK SPACE) INFER /ICUS 51RFACE CO /ERASE PONDINS '223315F 0430 ACRES) O2b% 331516 SF (1.19 ACRES) 341% 33922 SF (0.16 ACRES) 33% TOTAL 511E AREA 415225 SF (2295 ACRE5) 100% B1..L0445 AREA 205,910 51- (4.15 ACRES/ 9VI1.01145 SETBACKS PLANTING SETBACK FRONT- IOC', SIDE- 20 REAR- 20 3' FROM PROFERTY LINE 4 FEN3SS LA105CARINS 17REE10 LF SITE PERIMETER 5.94117 / 50 LF =119 TREES 5R4335743 003 OPACITY YEAR ROAD PLANTIIYS 4 FEIGINS T ENLARGED SITE PLAN NETLANDi HTG architects www.htg-architects.com Mlnneopo! /s Phoenix Tampa B/smerck 9300 Hennepin Town Road Minneapolis, MN 55347 Tel: 952.278.8880 Fax: 952.278.8822 PROJECT CORCORANM /N /STORAGE NEW BUILDING EBERT CONSTRUCTI ON ISSUED SET 5.2413 REVISIONS DATE N0. !NEWSY CFRTIFYTHATT7IISPLAP SPECIFICATION ORREPOATWAS PREPARED BYMEORUNOEAMY OIAECTSUPERVISIONANO THAT 1 AM AOUSe LJYNSED 636817ECT UNDER THEL4WSOF7HE STATE OF MINNESOTA THOMAS R. MOORSE REG. DATE SITE PLAN A , DRAWN BY: DA CHECKED BY: TRM th A1.1 131147 51-131147 COPYRIGHT® BY HTG ARCHITECTS Wencl< TO: Kendra Lindahl, City Planner FROM: Kent Torve, P.E. DATE: July 24, 2013 SUBJECT: Sketch Plan Review Wenck Associates, Inc. 1800 Pioneer Creek Ctr. P.O. Box 249 Maple Plain, MN 55359 -0249 (763) 479 -4200 Fax (763) 479 -4242 E -mail: wenckmp @wenck.com Location The project is located south of CR 10, west of Lions Park. This area has been generally exposed to utilities through the connection to Maple Grove (water) and future MCES lift station (sewer). Primary Issues The primary issues for the site include CR 10 access and impervious cover. Items to be addressed in upcoming reviews include: Transportation • County request for CR10 right of way • Access location • Potential shared access with western property Stormwater The site drains to the south, into a large wetland complex that flows under CR 101 into Maple Grove. Increase in impervious will increase runoff to the wetland. WMO requirements will need to be met, and from a City perspective this project along with the Lennar development will be reviewed for impacts within the wetland's subwatershed. Utilities The 2012 installation of sewer and water north of CR10 allows for development of the parcel under urban/municipal services. The Lennar project will require a lift station which is under discussion as near Gleason Road (Lennar property) or at the south end of Lions Park (south end of this parcel also). A City project to service the parcel with sewer and water would be necessary under current conditions. Preliminary analysis shows that this property would be served by a sewer lateral down to the lift station (south end of Lions Park). Prior discussions of sewer and/or water extending from Lennar up through the large wetland are problematic for soil conditions and expected future maintenance. Water is envisioned as being brought along the south ROW of CR 10, which will be extended west under future development. METRO WEST INSPECTION SERVICES. INC Loren Kohnen, Pres. July -2, 2013 TO: Kendra Lindahl City Planner City of Corcoran FROMx -Loren Kohnen RE: Corcoran Mini- Storage Corcoran, Minnesota (763) 179 -1720 FAX (763) 479 -3090 nntrat6Py The project will have to meet State Building COde. The biggest problem is for the Fire Department being able to xnanuever throughout the facility. We have had major problems . with the existing storage facility off Co. Rd. 19. I would suggest adding hydrants throughout or sprinkler the buildings. LK:jg Box 248, Loretto, Minnesota 55357 STAFF REPORT Document No. 10a. Council Meeting: September 12, 2013 Prepared By: Brad Martens Topic: Public Works Facility Action Required: Approval Summary: Three Change Proposals and one new Proposal are attached to this report for City Council approval. A description of each is below. Change Proposal CMPR 002: Due to wet conditions earlier this summer excavated areas required pumping to remove water for the site. The Change Proposal includes pump, labor, and additional excavating work in the amount of $7,007.50. The total Change Proposal including the three percent Ebert Construction fee is $7,217.73. Change Proposal CMPR 008: Ebert Construction is responsible for making coordinating construction activities to move the project forward. In order to be prepared for joist installation they were ordered in advance to eliminate any delay in the project. Unfortunately the project was not far enough along to use the joists when they were delivered so temporary rock piers were created to store the joists until use. The Change Proposal includes rock and equipment in the amount of $1,968.02. The total Change Proposal including the three percent Ebert Construction fee is $2,181.56. It should be noted that the rock used to create the piers will be utilized elsewhere in the project and should result in a deduct in that line item in the future. Change Proposal CMPR 010: The architectural plans used to bid precast plank did not include required planking over the office and mechanical room which is the mezzanine area. The Change Proposal includes materials to complete the work in the amount of $3,649.00. The total Change Proposal including the three percent Ebert Construction fee is $3,758.47. According to Bruce Ternes of Ebert Construction the cost of the plank is the same per foot cost from the contract so there is no added cost for the plank than what would have been at the time of bid. Staff is working with Ebert Construction to understand how the error could have occurred and to see if there is an opportunity to recoup some or all of the costs from the error. However, in order to not delay the project this item must be approved to move forward on schedule. Page 2 Loberg Electric, Inc. Proposal Voice and data wiring is not included in the original project costs and are outside of the work scope of Ebert Construction. Staff and Councilor Asleson have reviewed the plans and secured the attached proposal from Loberg Electric, Inc. to complete the work. The contractor is recommended as they are already on site and have no additional mobilization costs compared to selecting a different contractor. This makes the work much more efficient and reduces the cost. The Proposal includes the installation of data boxes, conduit, cables and other miscellaneous materials necessary for the voice and data systems in the amount of $3,240. Financial /Budget: Total costs of the proposals is outlined below: Change Proposal CMPR 002 $7,217.73 Change Proposal CMPR 008 $2,181.56 Change Proposal CMPR 010 $3,758.47 Loberg Electric, Inc. Proposal $3,240.00 Total: $16,397.76 Costs related to the proposals will be paid out of the Public Works Facility Bond. On August 8, 2013 the City Council approved several Change Orders resulting in a reduction of $94,268.55 from the project of which the proposed amount would go against. Options: 1. Approve Change Proposals and Loberg Electric, Inc. Proposal as presented. 2. Send back to staff for further review. Recommendation: Approve Change Proposals and Loberg Electric, Inc. Proposal as presented. Council Action: Consider a motion to approve Change Proposals and Loberg Electric, Inc. Proposal as presented. Attachments: Change Proposal CMPR 002 Change Proposal CMPR 008 Change Proposal CMPR 010 Loberg Electric, Inc. Proposal EBERT CONSTRUCTION Change Proposal To: City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Ph: (763)420 -2288 Fax: (763)420 -6056 Description: Amount to add water pumping a tank excavtion 23350 County Road 10 Corcoran, MN 55357 Ph : 763 - 498 -7844 Number: CMPR 002 Date: 7/16/13 Job: 6619 Corcoran Public Works Facility Phone: We are pleased to offer the following specifications and pricing to make the following changes: Amount to add pumping and mucking for footing and foundation installation The total amount to provide this work is (Please refer to attached sheet for details.) If you have any questions, please contact me at . $7,217.73 Submitted by: Bruce Ternes (Ebert PM) Cc: Approved by Date Page 1 of 2 E3ERT CONSTRUCTION Change Proposal CMPR 002 Price Breakdown Continuation Sheet Description: Amount to add water pumping a tank excavtion 23350 County Road 10 Corcoran, MN 55357 Ph: 763 - 498 -7844 Description Labor Material Equipment Subcontract Other Price Earthwork $7,007.50 $7,007.50 Fee Subtotal: $7,007.50 3.00% Total: $7,007.50 $210.23 $7,217.73 Page 2 of 2 FEH 5050 Barthel Industrial Dr. PO Box 256 Albertville, MN 55301 Phone (763) 497 -2428 COMPANIES Fax (763) 497 -3893 www.fehncompanies.com August 22, 2013 Bruce Ternes Ebert Construction 23350 County Road 10 Corcoran, MN 55357 RE: Corcoran Public Works Bruce, Please process a change order for the following extra work: Dewater footings. Muck footings at dewatered areas. Date Description June 13, 2013 3" Pump June 13, 2013 Labor June 24, 2013 3" Pump June 24, 2013 Labor June 26, 2013 3" Pump June 26, 2013 2" Pump June 26, 2013 Labor July 12, 2013 3" Pump July 12, 2013 Labor July 15, 2013 3" Pump July 15, 2013 Labor July 15, 2013 247 Skid Steer July 15, 2013 315 Backhoe July 15, 2013 D6R Dozer Leveling Muck from Footings July 16, 2013 3" Pump July 16, 2013 Labor July 16, 2013 247 Skid Steer July 16, 2013 315 Backhoe July 16, 2013 D6R Dozer Leveling Muck from Footings July 16, 2013 315 Backhoe Sincerely, Scott J. Lekatz Estimator /Project Manage Unit Quantity Unit Price Amount LS 1.00 $250.00 $250.00 HR 7.00 $89.00 $623.00 LS 1.00 $250.00 $250.00 HR 4.00 $89.00 $356.00 LS 1.00 $250.00 $250.00 LS 1.00 $250.00 $250.00 HR 2.75..__..___ $89.00 _M ..$244.7.5_. LS 1.00 $250.00 $250.00 HR 2.25 $89.00 $200.25 LS 1.00 $25.00 $25.00 HR 10.00 $89.00 $890.00 HR 3.00 $138.00 $414.00 HR 2.50 $178.00 $445.00 HR 2.50 $213.00 $532.50 LS 1.00 $25.00 $25.00 HR 3.00 $89.00 $267.00 HR 2.00 $138.00 $276.00 HR 5.00 $178.00 $890.00 HR 1.00 $213.00 $213.00 HR 2.00 $178.00 $356.00 Total: $7,007.50 E3ERT CONSTRUCTION Change Proposal To: City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Ph: (763)420 -2288 Fax: (763)420 -6056 Description: Temp Storage for Joist and Deck 23350 County Road 10 Corcoran, MN 55357 Ph : 763 - 498 -7844 Number: CMPR 008 Date: 8/13/13 Job: 6619 Corcoran Public Works Facility Phone: We are pleased to offer the following specifications and pricing to make the following changes: Amount add for building temporary rock piers for joist storage and unloading and loading deck and protective covering. The total amount to provide this work is $2,181.56 (Please refer to attached sheet for details.) If you have any questions, please contact me at . Submitted by: Bruce Ternes (Ebert PM) Cc: Approved by- Date- Page 1 of 2 EBERT CONSTRUCTION Change Proposal CMPR 008 Price Breakdown Continuation Sheet Description: Temp Storage for Joist and Deck 23350 County Road 10 Corcoran, MN 55357 Ph: 763- 498 -7844 Description Labor Material Equipment Subcontract Other Price Earthwork $1,968.02 $1,968.02 Loading $150.00 $150.00 Subtotal: Overhead /Profit $2,118.02 3.00% Total: $2,118.02 $63.54 $2,181.56 Page 2 of 2 DIFEH August 9, 2013 Bruce Ternes Ebert Construction 23350 County Road 10 Corcoran, MN 55357 COMPANIES 5050 Barthel Industrial Dr. PO Box 256 Albertville, MN 55301 Phone (763) 497 -2428 Fax (763) 497 -3893 www.fehncompanies.com RE: Corcoran Public Works Bruce, Please process a change order for the following extra work: Import & place 3" Recycle Rock for steel lay down area. Date Description Unit Quantity Unit Price Amount June 25, 2013 3" Recycle Rock Delivered TN 73.30 $21.46 $1,573.02 June 25, 2013 297 Skid Steer HR 2.50 $158.00 $395.00 Sincerely, Scott J. Lekatz Estimator /Project Mane Total: $1,968.02 E3ERT CONSTRUCTION To: City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Ph: (763)420 -2288 Fax: (763)420 -6056 23350 County Road 10 Corcoran, MN 55357 Ph : 763- 498 -7844 Change Proposal Number: CMPR 010 Date: 8/29/13 Job: 6619 Corcoran Public Works Facility Phone: Description: Amount to add structural steel and precast plank and bearing plates We are pleased to offer the following specifications and pricing to make the following changes: In response to RFI #28 to add 2 bearing plates In response to RFI #29 to add precast hollow core plank and structural steel plank support to mechanical room ceiling. The total amount to provide this work is $3,758.47 (Please refer to attached sheet for details.) If you have any questions, please contact me at . Submitted by: Bruce Ternes (Ebert PM) Cc: Approved by Date' Page 1 of 2 EBERT CONSTRUCTION Change Proposal CMPR 010 Price Breakdown Continuation Sheet Description: Amount to add structural steel and precast plank and bearing plates 23350 County Road 10 Corcoran, MN 55357 Ph: 763- 498 -7844 Description Labor Material Equipment Subcontract Other Price Structural Metals Elevated /Struct Top Conc Slab $220.00 $758.00 $2,671.00 $220.00 $758.00 $2,671.00 Fee Subtotal: $3,649.00 3.00% Total: $3,649.00 $109.47 $3,758.47 Page 2 of 2 Northern Lights Steel Fabrication 6551 396th Ct P0 Box 680 North Branch, MN 55056 Voice: 651- 237 -0214 Fax: 651 - 237 -0258 Ebert Construction 23350 Cty Rd 10 Corcoran, MN 55357 00 QUOTATION Quote Number: 4039 Quote Date: Aug 27, 2013 Page: 1 RFI# 29 Plank Bearing Angles Corcoran Public Works Includes: Detailing, Steel, Fabrication, shop coat prime, Delivered tojobsite. FOB jobsfe. 758.00 758.00 Subtotal Sales Tax 758.00 AUGUST 27, 2013 EBERT CONST 23350 CTY RD 10 LORETTO MN 55357 ATTN: Bruce Ternes PHONE: 763 498 -7844 FAX: 763 498-9951 E -MAIL: bternes@ebertconst.com Since 1897 CONCRETE PRODUCTS COMPANY PROJECT: ADDR: LOCATION: Molin Job #: Corcoran Public Works Facility 9100 Cty Road 19 Corcoran MN 55357 X813- 3109 -E CHANGE ORDER THIS CHANGE ORDER IS TO PROVIDE THE HOLLOW CORE PLANK ROOF OVER THE MECHANICAL ROOM. THIS CHANGE ORDER ALSO INCLUDES A 3RD TRIP TO THE JOBSITE FOR THE EREECTION. ADD FOR MECHANICAL ROOF PLANK ADD 2,671 ADD TO MOLIN CONTRACT PLEASE SIGN AND FAX BACK TO MOLIN CONCRETE PRODUCTS AS SOON AS POSSIBLE Respectfully submitted, MOLIN CONCRETE PRODUCTS CO By: ash, Date: U 11/2 $2,671 Estimator: Josh Brittan joshb @molin.com Salesperson: Daniel Molin danm @molin.com The signed acceptance of these conditions by the purchaser signifies a contract to purchase according to terms specified. ACCEPTANCE: I /we hereby accept the prices and all the conditions of the above specified job quotation, and subscribe my /our signature hereto to constitute a Contract between Molin Concrete Products Co. and me /us, agreeing to purchase as above described. By: Date: E3EY CONSTRUCTION To: Oertel Architects 1795 81 Clair Ave St Paul, MN 55105-1941 Ph: (651)696 -5188 Fax: (651)696-51 CC: Andrew Ccoper (Oertel Architects) Subject: Precast Over Mech. Room Drawing:. S3, 1/A4.1 Cost impact: TBD RFI: #: 29 Date: 8/14/2013 Job: 6619 Corcoran Public Works Facility Phone: Spec Section: Schedule Impact: TBD 23350 County Road 10 Corcoran, MN 55357 Ph: 763- 498 -7844 Request: Date Required: 8!15/2013 sheet A2,1 Indicates RM 111 P1 (Precast Plank) Sheet S3 has no indication of precast plank nor is there any atruetural support for precast, See attached Molin.Drawings Shop Drawings which do not have precast plank over RM 111: Please Provide Direction Requested by; Ebert Construction Response: A1.2 shows the precast plank of the shelf mezzanine continuous over the mechanical room. The keyed note however indicates note 41, which indicates that a steel rail is to be provided at this shelf mezzanine. A2.1, the reflected ceiling plan indicates thatthe ceiling of this room is precast plank at 10' -S" a.f.f. It is the intent that the room is covered with precast plank. DIE Cie THE e?' t:.. rec. SEE ME A77AC.ti Andrew Cooper Answered by Oertel Architects Company #i[4 /2013 Date Page 1 of 1 DARG, BOLGREAN, MENK, INC. DBM Structural Engineers 7575 Golden Valley Rd. Suite 210 GOLDEN VALLEY, MINNESOTA 55427 (763) 5444456 www.dbm- inc.com J08 C (3$2C0. SHEET NO ('�//'� OF CALCULATED BY 6C DATE- %� %'r ^�`-^' CHECKED.SY DATE SCALE DARG, BOLGREAN, MENK, INC. DBM Structural Engineers 7575 Golden Valley Rd. Suite 210 GOLDEN VALLEY, MINNESOTA 55427 (763) 544-8456 www.dbm-inc.com cce_cowAH , SHEET NO. OF CALCULATED BY DAVE - )3 CHECKED BY DATE SCALE Northern Lights Steel Fabrication 6551 396th Ct P0 Box 680 North Branch, MN 55056 Voice: 651 - 237 -0214 Fax: 651- 237 -0258 Ebert Construction , 23350 Cty Rd 10 Corcoran, MN 55357 1.00 RFI# 28 Added (2) Bearing Plates Corcoran Public Works QUOTATION Quote Number: 4025 Quote Date: Aug 14, 2013 Page: 1 220.00 220.00 EBE ;T CONSTRUCTION To: Oertel Architects 1795 St Clair Ave St Paul, MN 55106-1941 Ph: (651)696 -5186 Fax: (651)696 -5188 CC: Subject: Beam Bearing Grid 3 Drawing: S3 Cost Impact: None RFI 1 RFI #: 28 Date: 8/13/2013 Job: 6619 Corcoran Public Works Facility Phone: Spec Section: Schedule Impact None 23350 County Road 10 Corcoran, MN 55357 Ph : 763 -496 -7844 Request The W16 x 89 beem on grid B between grid 2 and 3 appears to not have a bearing connection. What is the bearing detail for the W16 x 89 beam at this grid? Date Required: 8/14/2013 Requested by: Bruce Temes (Ebert PM) Answered by Company Page 1 of 1 DARG, BOLGREAN, MENK, INC. DBM Structural Engineers 7575 Golden Valley Rd. Suite 210 GOLDEN VALLEY, MINNESOTA 55427 (763) 544 -8456 www.dbm- inc.com JOB SHEET NO, CALCULATED 6Y .. CHECKED BY SCALE. OE DATE DARG, BOLGREAN, MENK, INC. DBM Structural Engineers 7575 Golden Valley Rd, Suite 210 GOLDEN VALLEY, MINNESOTA 55427 (763) 544-8456 www.dbm-inc.com JOB CLEYSCI*61.3 IP PO' SHEET NO CALCULATED By_ ........ CHECKED BY SCALE r DATE O -1 2--15 DATE Vco 60/0,5 itt (or €rio175 C-1" c-ird 08/27/20 VOICE /DATA WIRING PROPOSAL CORCORAN PUBLIC WORKS 9100 COUNTY RD. 19 CORCORAN,MN 55357 CORCORAN PUBLIC WORKS FACILITY BRUCE TERNES 763 - 498 -7844 VOICE /DATA WIRING TO INCLUDE THE FOLLOWING: 3240.00 8 - EXISTING VOICE /DATA OUTLET BOXES INSTALLED PLUS ONE ADDITIONAL BOX'IN VEHICLE STORAGE AREA NEXT TO WASHBAY DOOR 3 - CAT 6 PLENUM RATED CABLES DEVICED WITH 2 DATA JACKS AND 1 TELEPHONE JACK INSTALLED IN THE VEHICLE MAINTENANCE, VEHICLE STORAGE, AND MULTI - PURPOSE AREAS 2 - CAT 6 PLENUM RATED CABLES DEVICED WITH 2 DATA JACKS INSTALLED IN THE REMAINING 6 LOCATIONS SHOWN ON PLAN 2 - CAT 6 PLENUM RATED CABLES ROUTED TO THE FIRE ALARM CONTROL PANEL DIALER FOR MONITORED TELEPHONE LINES 1 - 1" RIGID STEEL CONDUIT ROUTED THRU ROOF WITH TWO GANG WEATHERPROOF JUNCTION BOX AND WEATHERPROOF BLANK PLATE MOUNTED APPROX. 2' ABOVE ROOF SURFACE FOR FUTURE COMMUNICATION WIRING 1 - RG6 COAX CABLE ROUTED FROM MULTI- PURPOSE ROOM TV LOCATION SHOWN ON PLAN TO THE TELE /DATA IN THE MEZZANINE ELECTRIC ROOM AND TERMINATED (TV INCOMING TO THE BUILDING BY OTHERS) 1 - 24 PORT SWING ARM PANEL INSTALLED ON THE TELE /DATA BOARD IN THE MEZZANINE ELECTRIC ROOM ALL DEVICE PLATES WILL BE STAINLESS STEEL BID INCLUDES ALL LABOR, MATERIALS, AND TEST REPORT We Propose hereby to furnish mate d labor - complete in accordance wit Three Thousand Two Hundred Forty Dollars And 00 Cents Payable as follows: hese specifl cations for the sum of Authorized Signature: $3,240.00! Note: This Proposa may be withdrawn by us if not accepted within ( 30 ) Days STAFF REPORT Document No. 10b. Council Meeting: September 12, 2013 Prepared By: Brad Martens Topic: County Road 19 Sewer Services Action Required: Approval Summary: At the August 29, 2013 City Council meeting staff presented a proposed Met Council plan to extend sanitary sewer service near Loretto, MN. The proposal requires 1,000 developable acres of which over 400 would need to be in the City of Corcoran. Since that time staff has met with the cities of Medina and Loretto to talk about the proposal and the group has come to a consensus that the proposal would be a benefit to the three communities and should support the project moving forward. Specifically to Corcoran this project could expedite sanitary sewer services to the southwest portion of the community and reduce costs by shortening the distance that pipe would be extended. Staff requests the City Council direct staff to send a letter of support to the Met Council. A draft letter is attached for City Council review. Financial /Budget: While there are very limited costs associated with sending a letter of support, the future project would require infrastructure investments including pipe work, a new lift station, and water resources such as a water tower. Sending a letter of support does not require the installation of the infrastructure. Options: 1. Direct staff to send a letter of support to the Met Council in favor of the proposed sanitary sewer project along County Road 19. 2. Send back to staff for further review. 3. Decline the opportunity to send a letter of support. Recommendation: Direct staff to send a letter of support to the Met Council in favor of the proposed sanitary sewer project along County Road 19. Council Action: Consider a motion to direct staff to send a letter of support to the Met Council in favor of the proposed sanitary sewer project along County Road 19. Page 2 Attachments: Map of proposed project Draft letter to the Met Council Figure B.3 Facilities Required for Revised Service Area under Current Flows C0KC,G!R4H gaj r: iap...i44 rid 41.1 06 v 4- C cu a) = s— C �= '(o ° O +' 04 • O • d ia) U V a) a) LL a1 U iD CU 04 -a C C N a) X S? w cI c c 0 v U > CD N IJIO a) a) (0 CU > C O U O a) O —J a E O U a) iD 04 -, a) a) L VI CU C a) L 0) t a) O C as E _0 O C) O CRS J a. U C a) R:5 c CI) Q CU C 9- C a) a) Cr) Ufa 1 414low T:. r — Service Point 0 Service Point 1 m C i3 a) 0 04 a) L 04 O L 0 CU a) > C O U N _C 0 CL a) U a) e--I 0 tel (-, C N E 0) L c 0 C0 µ_ O LL M— 00 C 04 a-, N X W Lri Lf) aB 00 oo ▪ O 00 00 N N w w cn C aJ M t0 J O a CO 04 L)-) 04 C tf) lA W GO C ro E Force main Service Point 4 10" starts here Service Point 3 M to J h ■ er Tia V n e > c v 'o V) a O 0 4 a) C O 00 O O N P'( L a) E CU > O Z 0 a) Q O to L a) t/) N 0 E 0 m 0 (o C a) 2 4— O L) E O 4- 4 Q E v 00 4 04 C (0 O 0 U 4- L Y C 0 U C (0 s- O U a) 4— O a) v w 0 E O CU (9 an a) X 0 0 N a) 0 v CC CITY OF CORCORAN 8200 CO RD 116 • Corcoran, MN 55340 Office: 763.420.2288 Fax: 763.420.6056 Email: general @ci.corcoran mn us Website: www.ci.corcoran.mn.us September 12, 2013 Kyle Colvin 390 North Robert Street St. Paul, MN 55101 Mr. Kyle Colvin: The City of Corcoran is submitting this letter of support in regards to the proposed extension of Met Council sewer services to a location near the City of Loretto. The project serves several cities and provides environmental benefit for Lake Independence and Spurzem through the removal of the Loretto wastewater pond system. It is the City of Corcoran's understanding that the proposed extension would result in the renegotiation of the Tri -City Agreement between Medina, Independence, and Greenfield, into just Independence and Greenfield, remove operation and maintenance costs of the Lake Independence Lift Station, and reduce costs in local cities construction of services to the proposed service area which includes Corcoran. Corcoran supports this project with the additional input that staff take into account an expanded sewer area along CR 19 in Corcoran. The City believes relieving the oversubscribed Elm Creek Interceptor would allow additional flow towards Maple Plain. Therefore Corcoran would like additional flows taken into account for the infrastructure sizing. Corcoran is aware this can be further developed during the System Plan portion of the next Comprehensive Plan process, however MCES design will preceed this process. Corcoran recognizes by supporting this solution there will be increased infrastructure costs of a lift station and additional force main within Corcoran to convey sewage into the CR 19 system. Trunk infrastructure costs for this area are already high due to the low amount of developable acreage in the current plan. Increasing area will dilute the costs over a larger area, and provide Corcoran with an opportunity to further increase the amount of sewered land along Highway 55 / CR 19 corridor. The City of Corcoran looks forward to working with the various cities and MCES on this project. Thank you for your time and consideration on providing a solution to this area of the metro. Sincerely, Ken Guenthner Mayor, City of Corcoran STAFF REPORT Document No. 10c. Council Meeting: September 12, 2013 Prepared By: Brad Martens Topic: Maple Hill Community Center Action Required: None Summary: Staff continues to work on the Maple Hill Community Center project. The last formal meeting with stakeholders took place on August 29, 2013. The result of the meeting was a discussion on whether religious activities can take place within a CDBG funded facility. According to Hennepin County there are strong limitations on "inherently religious activities" taking place in these facilities. The real result is that the percentage of hours of "inherently religious activities" related to the overall scheduled hours correlates with the percentage of the building that can be funded by CDBG. Staff is working with Mobile Hope and Hennepin County to work through the conversation further. There is an understanding at this point that construction costs beyond the CDBG $225,000 can be used to estimate percentages. Example: If total facility cost is $250,000 this would allow for 10 percent of the hours of activities taking place to be "inherently religious activities ". Staff has requested that Mobile Hope provide the City with a complete list of activities proposed for the facility with hours allocated to each activity. This information will be included in the approved agreements if the project moves forward. Financial /Budget: Costs related to legal, design, and engineering have been dedicated towards this project. Staff recommends agreements with Mobile Hope and Maple Hill Estates be completed prior to moving forward with bidding documents for further costs. Options: N/A Recommendation: N/A Council Action: N/A Page 2 Attachments: N/A STAFF REPORT Document No. 10d. Council Meeting: September 12, 2013 Prepared By: Brad Martens Topic: Lennar Action Required: Direction Summary: Staff has received requests from Lennar in regards to financial commitments requested by the City prior to submitting Preliminary Plat. It is requested that the City Council consider how terms for Lennar should be developed. Staff has a strong opinion of what should be requested but would like the Council to be involved in the process. Unfortunately there is not an option for the City to have a closed meeting to discuss options so it may be best to dedicate one or two Councilors to be more involved with the project in developing terms in order to keep the City's position private while abiding by the open meeting law. Financial /Budget: Terms related to the proposed Lennar development will influence the financing of infrastructure projects related to the development. Options: Direct staff on the level of involvement the City Council would like in establishing terms for the proposed Lennar development. Recommendation: N/A Council Action: Direct staff on the level of involvement the City Council would like in establishing terms for the proposed Lennar development. Attachments: N/A STAFF REPORT Document No. 11a. Council Meeting: September 12, 2013 Prepared By: Brad Martens Topic: Snowplowing Policy — Property Damage Action Required: Direction Summary: On June 27, 2013 the City Council reviewed a request from Brian Burns of 10480 Heather Lane to pay for the replacement of his mailbox that was damaged during the winter. The claim was denied based on the City's Snowplowing Policy. Following that meeting Mr. Burns attended the July 25, 2013 City Council meeting under Public Forum to further discuss the item stating he disagreed with the City Council decision. The City Council then directed staff to bring back the Snowplowing Policy for review. At the request of Mr. Burns the item was delayed until the September 12, 2013 City Council meeting. Staff has reviewed the Snowplowing Policy related to the Property Damage Section and recommends the City Council take no action to change the policy. The reason for the recommendation is that a thorough review of snowplowing operations as well as other city policies were reviewed prior to approval. Financial /Budget: N/A Options: 1. Direct staff to make changes as the City Council requests to the Snowplowing Policy. 2. Send back to staff for further review. Recommendation: Direct staff to make no changes to the Snowplowing Policy. Council Action: Direct staff to make changes as the City Council requests to the Snowplowing Policy. Attachments: 1. Snow Plowing Policy Adopted 2011 CITY OF CORCORAN SNOWPLOWING POLICY I. Introduction II. Level of Service III. Commencement of Snowplowing Operations IV. Snowplowing Priorities V. Sanding VI. Parking Regulations VII. Resident Responsibilities VIII. Property Damage IX. Cul -de sac and Dead -end Streets X. Emergency Procedures Page 1 of 6 Adopted 2011 I. Introduction The goal of the Corcoran Public Works Department is to clear snow and ice from City roads as soon as possible. Delays may occur in the event of equipment breakdown or extreme weather conditions. The safety of the public and City employees is our top priority. The City of Corcoran has 69 miles of roads that are maintained. Residents expect to have their roads plowed in a reasonable amount of time. To do this, decisions need to be made when to commence plowing, how much sanding, which roads are plowed first, the estimated cost, etc. This policy has been prepared to set procedures and practices to provide save winter driving conditions on City roads. It is based on past practices of the City Road Department, input by residents, and a report by the Office of the State Auditor, entitled "Snow and Ice Control — A Best Practices Review ". II. Level of Service The intent of this policy is to provide safe winter driving conditions. The level of service described herein shall be considered a guideline with the understanding that immediately after a storm the level of service provided may be less than described herein and may vary across the City depending on localized storm conditions and other circumstances. Streets shall be plowed and /or sanded to allow intersections and curves to be as safe as conditions allow. The City will use sand, salt, and other chemicals when there are hazardous, ice or slippery conditions. The City is concerned about the effect of such chemicals on the environment and will limit its use for that reason. During light to normal snowfall, streets shall be plowed their full width as soon after the initial pass as possible. During heavier snowfalls the streets shall be widened as the storm intensity lessens. After the storm passes, clean -up operations shall begin to clear intersections and snow storage areas along corners and road right -of -ways. It is the city's intent to complete the initial plowing and widening operations within twenty -four (24) hours of the storm. Clean -up operations should be complete within twenty -four (24) hours for light snowfalls and within seventy -two (72) hours for heavy snowfalls. Extreme weather conditions (blizzards /high winds, ice /rain, or other unusual weather events) may require additional time to complete the snow /ice removal operation. No two winter storms are identical therefore, different conditions may require different responses. Page 2 of 6 Adopted 2011 III. Commencement of Snowplowing Operation Snow plowing and /or ice control operations shall commence under the direction of the Public Works Supervisor or his /her designated representative, City Administrator, and or Public Safety Director. The Public Works Supervisor or his /her designated representative will decide when to commence snow or ice control operations, based on his /her judgment of current and predicted weather conditions and the policies as herein set forth. The criteria for the decision to begin snow and /or ice control operation are as follows: • Snow accumulation of 2 inches or more warrants the plowing of asphalt roads, 2 to 4 inches warrants the plowing of both asphalt and gravel roads dependent on road conditions. Call out is normally at 2 a.m. when practical (snow fall is over). It is advisable to plow at this time if possible, so that traffic is minimal and to open roads for the morning commute. • Drifting of snow may also warrant commencement of operation depending upon conditions. • Icing and /or freezing rains may warrant commencement of sanding operations depending upon the extent and conditions. • Public Works Supervisor, or his /her designated representative, shall determine the time to begin operations. • Operations will continue until all roads are passable. Widening and clean- up of operations may continue immediately or on the following working day(s) depending upon conditions and circumstances. IV. Suspension of Snowplowing Operations The criteria for suspension of snowplowing operation are as follows: • Safety of the plow operators and the public is important. Therefore, snow plowing operations may be terminated after 12 — 14 hours to allow personnel adequate time for rest. There may be instances where this is not possible depending on storm conditions and other circumstances. • High winds, creating white out conditions, could cause suspension of plowing operations until weather conditions improve. V. Snowplowing Plow Routes /Priorities The City of Corcoran's snowplowing priorities are as follows Page 3 of 6 Adopted 2011 1. High volume major collector roads, roads with steep hills and curves, commercial businesses 2. Emergency Services /City Hall parking lot 3. Residential streets 4. Cul -de -sacs and Cartway type roads that terminate in a dead -end and City Park parking lot 5. Widening or winging roads may continue several days after a large snow fall or after high winds. VI.Salting and Sanding Hills, curves, and intersections are normally salted /sanded during plowing operation when trucks are used. During heavy snowfall when graders, tractor, and loader are used, salting /sanding becomes a separate operation. • It should be noted that certain weather conditions (primarily rain followed by excessively cold temperatures) could make it impossible to keep roads completely ice free. Chemicals are effective only too about 10 degrees Fahrenheit. • Sanding operation may commence at the direction of the Public Works Supervisor or his /her designated representative and with any ice conditions due to normal freezing /thawing and freezing rain. VII. Parking Regulations • No parking on City streets from November 1st through March 31St • After November 1st, but before the first snow fall, vehicles in violation may receive warning tags to remind the public of no parking restrictions. VIII. Resident Responsibilities The City requests the following from residents: • Keep updated on current and predicted weather conditions. • Be aware of the snow removal equipment and please do not crowd the plow. • Expect snow removal equipment to back up frequently. • Park vehicles off the street and road right -of -ways and cul -de -sacs. • Be patient — plowing and sanding takes time • Minnesota Statute 160.27 subd 5, and city ordinance prohibits plowing, pushing or blowing snow across city roads. • Clean snow from around mailboxes. • Group mailboxes in cul -de -sacs when possible. Page 4 of 6 Adopted 2011 • Place garbage and recycling containers away from the edge of the road so they don't get covered. • Snow plowing will cause additional snow to be deposited in driveways and around roadside obstacles. Residents should be aware that they may need to clear their driveways several times until their street has been plowed and winged its full width. • Decorative rocks, landscaping plant gardens, lawn sprinkler heads, posts, fences, or other obstruction to snow plowing operations are not allowed in the right -of -way. These items need to be removed at the cost of the resident if viewed as a snow removal hazard. IX. Property Damage The City practices the following property damage policy: A. If placed 42 inches above the curb (or roadway if no curb exists), mailboxes, newspaper boxes and posts physically hit by a plow will be repaired or replaced by the City (up to a maximum cost of $60.00) as time permits. B. Damage caused by the weight of snow IS NOT the responsibility of the City. C. Boulevard damage is not repaired by the City. D. The city will assume NO RESPONSIBILITY for damage to underground lawn sprinkling systems, exterior lighting systems, and similar landscaping installed in the public right -of -way. Public right -of -way typically includes the area of the improved street plus additional property between the improved street and a resident's property line. On most Corcoran streets this is approximately 60 feet (or 30 feet from roadway centerline), refer to your survey to confirm distance. Snow plowing and snow storage will take place in the area approximately 15 ft from the traveled road surface into a resident's property (commonly described as public right -of- way.). X. Cul -de -Sacs • The wings on the snow plow trucks are mounted on the right side. Thus, 80% of the snow is deposited on the right side of a cul -de -sac. • Mailboxes should be grouped at the beginning of the cul -de -sac, on the left side of the road, to allow adequate room for snow storage. XI.Emergency Snowplow Procedures Page 5 of 6 Adopted 2011 The City may want to institute the following emergency procedures to keep residents informed. • The Mayor, City Administrator, or Public Safety Director may declare a snow emergency after discussing the matter with the Public Works Supervisor or his /her designated representative. • No unnecessary travel is advised. • The City Administrator or Public Safety Director will attempt to keep residents informed about current conditions and progress of clearing the roads. • The City Administrator or Public Safety Director will keep the City Council informed about current conditions and progress to clear roads. • The City may also decide to inform the media in extreme circumstances. • The Mayor, City Administrator, or Public Safety Director will cancel the snow emergency when conditions improve enough so travel is again possible. • If there is a medical or other emergency situation where police, fire or other emergency vehicles are unable to reach a resident or business, road maintenance personnel are authorized to make every effort to allow emergency vehicles to obtain access. Page 6 of 6 STAFF REPORT Document No. 11b. Council Meeting: September 12, 2013 Prepared By: Brad Martens Topic: Preliminary Levy Action Required: Approval $2,604,456 Summary: All cities must adopt and certify a Preliminary Levy on or before September 15`h. After certification the levy can be decreased but cannot be increased. For 2014 staff is recommending the Preliminary Levy of $3,106,700 which is a $171,963 or 5.9% increase from 2013 as shown in the table below. A breakdown of the increase is as follows: • Debt Levy increase $33,139 • Planning and Zoning increase $18,000 • Police Fine revenue reduction $40,000 • 2% Cost of Living Adjustment $52,991 • Health Insurance increase (estimate) $29,642 • Other adjustments ($1,809) Attached to this document is the 2014 budget showing all line items. The budget represents a continuation of the existing services to the City of Corcoran. Financial /Budget: As stated above the proposed Preliminary Levy is a $171,963 or 5.9% increase from 2013 Options: 1. Approve Resolution 2013 -43 approving a Preliminary Levy in the amount of $171,963. 2. Approve Resolution 2013 -43 approving a Preliminary Levy in a different amount. Recommendation: Approve Resolution 2013 -43 approving a Preliminary Levy in the amount of $171,963. Approved 2013 Proposed 2014 General Levy $2,604,456 $2,743,280 Debt Levy $330,281 $363,420 Property Tax Levy $2,934,737 $3,106,700 A breakdown of the increase is as follows: • Debt Levy increase $33,139 • Planning and Zoning increase $18,000 • Police Fine revenue reduction $40,000 • 2% Cost of Living Adjustment $52,991 • Health Insurance increase (estimate) $29,642 • Other adjustments ($1,809) Attached to this document is the 2014 budget showing all line items. The budget represents a continuation of the existing services to the City of Corcoran. Financial /Budget: As stated above the proposed Preliminary Levy is a $171,963 or 5.9% increase from 2013 Options: 1. Approve Resolution 2013 -43 approving a Preliminary Levy in the amount of $171,963. 2. Approve Resolution 2013 -43 approving a Preliminary Levy in a different amount. Recommendation: Approve Resolution 2013 -43 approving a Preliminary Levy in the amount of $171,963. Page 2 Council Action: Consider a motion to approve Resolution 2013 -43 approving a Preliminary Levy in the amount of $171,963. Attachments: 1. 2014 Budget 2. Resolution 2013 -43 1 CITY OF CORCORAN REV 5 08/29/13 DRAFT 2 2014 3 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2011 ACTUAL 2012 ACTUAL 2013 BUDGET 2014 BUDGET BUDGET DIFFERENCE 2013/2014 4 CITY HALL DEPARTMENTS COMMENTS 5 City Council 6 41100 -100 Wages & Salaries 6,600 6,600 6,600 6,600 $ - 7 41100 -122 FICA / SS 409 409 409 409 $ - 8 41100 -126 Medicare 96 96 96 96 $ - 9 41100 -210 Operating Expense 285 - 100 100 $ - 10 41100 -364 Workers' Compensation 32 55 46 $ (9) 11 Total City Council 7,390 7,137 7,260 7,251 $ 9 12 13 News Letter/Website 14 41130 -351 News letter, Misc literature 3,714 4,062 4,000 4,500 $ 500 16 41130 -354 Website 700 700 700 700 $ - 17 Total Newsletter & Web 4,414 4,762 4,700 5,200 $ (500) 18 19 Elections 20 41410 -210 Operating Supplies 1,122 6,263 5,000 5,000 $ - 21 Total Elections 1,122 6,263 5,000 5,000 $ - 22 23 Auditor 24 41540 -300 Professional Services 16,612 16,675 17,700 18,250 $ 550 25 Financial Services 5,958 5,486 4,000 6,000 $ 2,000 26 28 Total Auditor 22,570 22,161 21,700 24,250 $ 2,550 29 30 Assessor 31 41550 -210 Operating Supplies 760 929 500 1,000 $ 500 32 41550 -300 Professional Services 49,284 49,284 49,284 52,788 $ 3,504 New contract 33 Total Assessor 50,044 50,213 49,784 53,788 $ 4,004 34 35 Attorney 36 41600 -300 Professional Services 32,972 22,353 30,000 30,000 $ - 37 Total City Attorney 32,972 22,353 30,000 30,000 $ - 38 39 City Charter 40 41000 -210 Operating Supplies 235 - - - $ - 41 41000 -300 Professional Services - - - $ - 42 Total City Charter 235 - - - $ - 43 44 Other General Government 48 41900 -210 Operating Supplies 31 3,255 $ - Crop land tax 49 41900 -300 Professional Srvs - 21,041 - - $ - 50 41900 -321 Telephone - - - - $ - 51 41900 -360 Insurance 42,717 18,806 45,000 57,000 $ 12,000 5% increase from 2013 actual 52 41900 -430 Misc Banking Charges - - $ - 53 41900 -433 Dues & Memberships 22,207 24,454 24,000 25,552 $ 1,552 54 $ 2,425 Metro Cities 55 $ 13,625 Elm Creek Watershed 56 $ 2,385 NWHHS 57 $ 4,817 LMC 58 $ 508 Home Free 59 $ 1,800 Community Mediation 60 41900 -810 Refunds /Reimbursements - - $ - 61 Total Other Government 64,924 64,332 69,000 85,807 $ 16,807 62 1 1 CITY OF CORCORAN REV 5 08/29/13 DRAFT 2 2014 3 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2011 ACTUAL 2012 ACTUAL 2013 BUDGET 2014 BUDGET BUDGET DIFFERENCE 2013/2014 63 Planning & Zoning 64 41910 -300 Professional Services 60,590 41,728 32,000 50,000 $ 18,000 66 Total Planning & Zoning 60,590 41,728 32,000 50,000 $ 18,000 67 68 City Hall Operating Expenses 69 41941 -200 Office Supplies 2,563 1,978 3,000 3,000 $ - 70 41941 -201 Postage /Shipping 2,025 1,628 2,500 2,500 $ - 71 41941 -207 Computer / Copier Supplies 5,073 2,424 3,000 3,000 $ - 72 41941 -210 Operating Supplies 14,208 12,497 9,500 12,500 $ 3,000 Cintas, Zep, Adams, Wilmar Water 73 41941 -300 Professional Services 10,832 15,385 7,000 7,000 $ - Admin fees (Paychex„ US Bank) 74 41941 -321 Telephone 3,065 2,182 3,000 3,000 $ - 75 41941 -352 Gen. Notices Public Hearing information 1,632 2,235 2,000 2,500 $ 500 Crow River News 76 41941 -364 Workers Comp Insur. (Misc. Vol. Commissioners Staff) 1 - 438 14 $ (424) 77 41941 -380 Utilities / Outside Services 14,904 12,833 14,500 14,500 $ - Center Point, Randys, Wright Henn Elec, Wright Henn Security 78 41941 -400 Repairs /Maintenance Bldg. 7,060 9,817 4,000 8,500 $ 4,500 Cleaning Service 79 41941 -430 Misc. Banking Charge - 64 - - $ - 80 41941 -520 Buildings & Structures - 4,000 4,000 $ - Facility 81 41941 -810 Refunds /Reimbursements - $ - 82 Total City Hall Operating 61,362 61,042 52,938 60,514 $ 7,576 83 84 IT Technology 86 41951 -207 Computer / Supplies 6,295 7,580 7,500 7,500 $ - Annual license renewal 87 41951 -210 Operating Supplies 4,500 4,500 $ - Hardware /Software 88 41951 -300 Professional Supplies 6,000 6,000 $ - Managed services 89 41951 -530 Facility Assets 7,000 - $ (7,000) No Project for 2014 90 Total IT Technology 6,295 7,580 25,000 18,000 $ (7,000) 91 92 Engineering 94 43170 -300 Professional Services 68,388 53,365 40,000 40,000 $ - 95 Total Engineering 68,388 53,365 40,000 40,000 $ - 96 97 Fire 98 42200 -300 Professional Services 247,090 242,083 250,000 239,000 $ (11,000) 99 42200 -550 Motor Vehicles 11,258 - - - $ - 100 42200 -580 Safety Inspections 676 - - - $ - New -Start inspection program 101 Total Fire Services 259,023 242,083 250,000 239,000 $ (11,000) 102 103 Building Inspections 104 42400 -300 Professional Services 48,461 9,421 15,000 15,000 $ - 105 42400 -437 Surcharges 2,995 1,727 2,500 2,500 $ - 106 Total Building Inspections 51,457 11,148 17,500 17,500 $ - 107 108 Recycling 109 43232 -210 Operating Supplies 1,839 827 1,000 1,000 $ - 110 43232 -300 Professional Services 71,176 64,743 69,000 69,000 $ - 111 Total Recycling 73,016 65,570 70,000 70,000 $ - 112 113 GRAND TOTAL CITY HALL 763,802 659,736 674,882 706,310 31,428 114 115 City Administrator 116 41300 -100 Wages & Salaries 87,623 92,519 93,987 91,780 $ (2,207) 117 41300 -121 PERA 6,353 6,708 6,814 6,654 $ (160) 118 41300 -122 FICA / SS 4,857 5,148 5,827 5,690 $ (137) 119 41300 -126 Medicare 1,129 1,312 1,363 1,331 $ (32) 120 41300 -130 Employer Paid FSA - - 350 - $ (350) 121 41300 -131 Employer Paid Health 13,223 13,959 13,467 16,370 $ 2,903 2 1 CITY OF CORCORAN REV 5 08/29/13 DRAFT 2 2014 3 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2011 ACTUAL 2012 ACTUAL 2013 BUDGET 2014 BUDGET BUDGET DIFFERENCE 2013/2014 122 41300 -132 Medical Cafeteria Plan - - - $ - 123 41300 -133 Employer Paid HSA - $ - 124 41300 -140 Unemployment Compensation - - - $ - 125 41300 -208 Training 2,668 1,813 2,500 3,650 $ 1,150 126 41300 -210 Operating Supplies 837 492 700 700 $ - 127 41300 -300 Professional Services - - - - $ - 128 41300 -364 Workers' Compensation 709 (683) 840 809 $ (31) 129 $ 111 MN City /County Managers 130 $ 738 ICMA 131 41300 -433 Dues & Memberships 871 848 900 700 $ (200) 132 Grand Total City Administrator 118,270 122,114 126,748 127,684 $ 936 133 134 City Clerk / Administrative Staff 135 41400 -100 Wages & Salaries 123,369 135,247 117,112 121,271 $ 4,159 136 41400 -110 Overtime 194 1,827 2,000 2,000 $ - 137 41400 -121 PERA 8,912 9,922 8,635 8,937 $ 302 138 41400 -122 FICA / SS 8,312 8,883 7,385 7,643 $ 258 139 41400 -126 Medicare 1,933 2,078 1,727 1,787 $ 60 140 41400 -130 Employer Paid FSA - $ - 141 41400 -131 Employer Paid Health 24,309 23,363 27,634 30,420 $ 2,786 142 41400 -132 Medical Cafeteria $ - 143 41400 -133 Employer Paid H S A $ - 144 41400 -140 Unemployment Compensation - $ - 145 41400 -208 Training 1,044 830 3,500 2,500 $ (1,000) $1,000 moved to Code Enforcement 146 41400 -210 Operating Supplies 396 404 500 500 $ - 148 41400 -364 Workers' Compensation Insurance 1,293 1,216 1,411 1,041 $ (370) 149 41400 -433 Dues & Memberships 60 35 150 150 $ - 150 Grand Total Admin Staff 169,821 183,804 170,054 176,249 $ 6,195 151 152 Code Enforcement 153 41920 -100 Wages & Salaries 5,514 7,543 39,419 45,678 $ 6,259 154 41920 -110 Overtime - - 1,000 1,000 $ - 155 41920 -121 PERA 400 503 2,930 3,384 $ 454 156 41920 -122 FICA / SS 341 445 2,506 2,894 $ 388 157 41920 -126 Medicare 80 104 586 677 $ 91 158 41920 -130 FSA Employer - - $ - 159 41920 -131 Health Insurance - - 13,817 15,210 $ 1,393 160 41920 -140 Unemployment Compensation - $ - 161 41920 -208 Training - 1,000 $ 1,000 162 41920 -210 Operating Supplies 595 1,054 1,500 1,500 $ - 163 41920 -300 Professional Srvs - 526 - - $ - 164 41920 -331 Vehicle Expense - $ - 165 41920 -344 Public Hearing Notices - $ - 166 41920 -364 Workers' Compensation - 401 $ 401 167 41920 -417 Uniform - 100 100 150 $ 50 168 41920 -433 Dues & Membership - - - 100 $ 100 169 Grand Total Code Enforcement 6,930 10,276 61,858 71,894 $ 10,036 170 171 Employee Benefit Charges 172 43190 -300 Professional Services 3,000 3,000 $ - Wage and Benefits Market Study 173 Total Employee Benefit Chgs 3,000 3,000 $ - 174 175 Transfers to /from Other Funds 176 49360 -710 Residual Equity Transfer $ - 177 49360 -720 Operating Transfers $ - 178 $ - 179 Grand Total Administration 1,058,823 975,930 1,036,542 1,085,138 48,596 3 1 CITY OF CORCORAN REV 5 08/29/13 DRAFT 2 2014 3 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2011 ACTUAL 2012 ACTUAL 2013 BUDGET 2014 BUDGET BUDGET DIFFERENCE 2013/2014 180 181 PUBLIC WORKS 182 PERSONNEL SERVICES 183 43100 -100 Full -time - Regular 285,064 269,477 279,203 285,440 $ 6,237 184 43100 -110 Full -time - Overtime 19,345 17,020 19,380 19,380 $ - Includes $1,000 for Country Daze 185 43100 -121 PERA 20,926 20,839 21,647 22,099 $ 452 186 43100 -122 FICA / SS 16,239 16,695 18,512 18,899 $ 387 187 43100 -126 Medicare 3,772 3,954 4,329 4,420 $ 91 188 43100 -130 Employer Paid FSA - $ - 189 43100 -131 Employer Paid Health 57,845 61,921 69,085 76,050 $ 6,965 190 43100 -132 Medical Cafeteria - $ - 191 43100 -133 Employer Paid H S A - $ - 193 43100 -140 Unemployment Compensation - - $ - 194 43100 -364 Workers' Compensation Insurance 13,419 20,996 15,076 25,971 $ 10,895 195 43100 -417 Uniforms 6,920 5,874 7,000 7,000 $ - 196 Total Public Works Personnel 423,531 416,777 434,232 459,259 25,026 197 198 OPERATING EXPENSES 199 43100 -200 Office Supplies - $ - 200 43100 -208 Training and Instruction 1,863 3,739 4,000 4,000 $ - 201 43100 -210 Operating Supplies 15,583 21,091 20,000 20,000 $ - 202 43100 -212 Motor Fuels 39,943 37,195 32,000 37,000 $ 5,000 203 43100 -220 Repair/ Main. Supplies 86,507 22,147 20,000 20,000 $ - 204 43100 -223 Building Repair 7,752 332 4,500 4,500 $ - 205 43100 -300 Professional Services 2,100 2,100 2,100 2,100 $ - 206 43100 -321 Telephone 4,386 5,005 5,600 6,000 $ 400 Cost of phone service in new building undetermined at this time 207 43100 -360 Insurance - - $ - 208 43100 -380 Utility services 8,884 7,726 9,000 15,000 $ 6,000 Utilities for new and old Public Works sites 209 43100 -810 Refunds /Reimbursements $ - 210 Total PW Misc. 167,019 99,335 97,200 108,600 11,400 211 212 CITY OPERATING SERVICES 213 43100 -222 Seal Coating 50,088 40,286 50,000 50,000 $ - 214 43100 -225 Land Scape /Ditch Maintenance 11,923 9,179 10,000 10,000 $ - 215 43100 -226 Sign Repair Material 5,502 4,149 6,000 6,000 $ - 216 43100 -227 Crack Filling 15,338 12,564 10,000 10,000 $ - 217 43100 -228 Dust Control 98,033 94,301 100,000 110,000 $ 10,000 10% contract increase 218 43100 -229 Culverts 10,120 11,132 13,000 10,000 $ (3,000) 220 43100 -231 Drain Tile - - $ - 221 43100 -232 Gravel 95,049 117,765 130,000 130,000 $ - 222 43100 -233 Asphalt /Maintenance patching 123,719 143,634 130,000 130,000 $ - 223 43100 -381 Signal Lights /street lights 2,624 2,142 3,500 3,500 $ - 224 Total PW Operating 412,396 435,153 452,500 459,500 7,000 225 226 PARKS PERSONNEL SERVICES 227 45200 -100 Wages and Salaries 14,480 17,205 27,345 29,425 $ 2,080 228 45200 -110 Overtime - 477 - $ - 229 45200 -121 PERA - - - $ - 230 45200 -122 FICA / SS 843 1,098 1,695 1,824 $ 129 231 45200 -126 Medicare 197 257 397 427 $ 30 232 45200 -130 Employer Paid FSA - - - $ - 233 45200 -131 Employer Paid Health - - - $ - 234 45200 -364 Workers' Compensation Insurance 3,799 (1,815) 4,493 1,189 $ (3,304) 235 Total Parks Personnel 19,319 17,222 33,930 32,865 (1,065) 236 4 1 CITY OF CORCORAN REV 5 08/29/13 DRAFT 2 2014 3 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2011 ACTUAL 2012 ACTUAL 2013 BUDGET 2014 BUDGET BUDGET DIFFERENCE 2013/2014 237 PARKS OPERATING EXPENSES 238 45200 -210 Operating Supplies 6,822 9,314 9,100 10,000 $ 900 Combined with Repair /Maint 45200 -220 240 45200 -221 Maintenance Project 10,352 13,592 15,000 15,000 $ - 241 45200 -300 Professional Services - $ - 242 45200 -321 Telephone 750 614 700 700 $ - 243 45200 -380 Utility services 4,437 4,572 7,100 8,000 $ 900 244 45200 -530 Improvements Other than Bldg 35,823 36,221 35,823 35,823 $ - NW Trails Snowmobile Club expense $35,823 245 45200 -810 Refunds /Reimbursements - $ - 246 Total Parks Operating 58,183 64,312 67,723 69,523 1,800 247 248 Total Parks 77,502 81,534 101,653 102,388 735 249 250 Ice & Snow Removal 251 43125 -210 Snow and Ice Removal 21,412 23,935 29,000 29,000 $ - Salt and Sand 252 Total Snow & Ice 21,412 23,935 29,000 29,000 - 253 254 GRAND TOTAL PUBLIC WORKS & PARKS 1,101,860 1,056,733 1,114,585 1,158,747 44,162 5 1 CITY OF CORCORAN REV 5 08/29/13 DRAFT 2 2014 3 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2011 ACTUAL 2012 ACTUAL 2013 BUDGET 2014 BUDGET BUDGET DIFFERENCE 2013/2014 255 256 POLICE 257 PERSONNEL SERVICES 258 POLICE 259 42100 -100 Wages (Union) 479,168 507,594 334,681 345,433 $ 10,752 2% COLA & Corporal Vacancy Filled 260 42100 -101 Salaries 181,171 184,794 $ 3,623 261 42100 -110 Overtime 11,251 1,507 9,500 7,000 $ (2,500) Includes $1,000 for Country Daze /Lieutenant not eligible for OT or 262 42100 -111 Overtime Events 13,762 10,756 15,000 15,000 $ - Pass thru funds only /no Motocross/ No Rockin Rogers 263 42100 -121 PERA 72,689 74,884 77,570 83,853 $ 6,283 City Contribution increase - 14.4 % to 15.3% 264 42100 -122 FICA / SS - 11 $ - 265 42100 -126 Medicare 7,507 7,615 7,811 7,947 $ 136 266 42100 -130 Employer Paid FSA 414 - $ - 267 42100 -131 Employer Paid Health 36,189 77,650 90,431 99,201 $ 8,770 268 42100 -132 Medical Cafeteria 35,027 - $ - 269 42100 -133 Employer Paid H S A 11,126 - $ - 270 42100 -134 Employer Paid HRA - - $ - 271 42100 -364 Workers' Compensation 25,287 7,456 24,000 25,920 $ 1,920 LMC Estimate 5% - 10% increase 272 TOTAL 692,419 687,472 740,164 769,148 $ 28,984 273 274 PART TIME 275 42101 -100 Wages and Salaries 65,047 75,072 78,100 78,100 $ - 277 42101 -111 Overtime Events 3,548 6,353 - - $ - Pass thru only -PT officer works events if no full time officer available -funds from 42100 -111 278 42101 -121 PERA 1,955 1,851 2,500 2,500 $ - 279 42101 -122 FICA / SS 1,958 4,252 4,842 4,842 $ - 280 42101 -126 Medicare 982 1,181 1,132 1,132 $ - 281 42101 -140 Unemployment Comp 5,141 - $ - 282 TOTAL 78,631 88,708 86,574 86,574 $ - 283 284 POLICE ADMIN 285 42102 -100 Wages and Salaries 37,639 39,515 42,328 45,011 $ 2,683 286 42102 -110 Overtime - 15 500 500 $ - 287 42102 -121 PERA 2,738 2,878 3,105 3,300 $ 195 PT officers who are employed as full time at home agency are PERA eligible 288 42102 -122 FICA / SS 2,617 2,671 2,655 2,822 $ 167 289 42102 -126 Medicare 608 625 621 660 $ 39 290 42102 -130 Employer Paid FSA 350 350 350 - $ (350) 291 42102 -131 Employer Paid Health 1,324 1,392 3,430 6,950 $ 3,520 292 42102 -132 Medical Cafeteria 5,125 4,159 2,730 - $ (2,730) 293 TOTAL 50,401 51,604 55,719 59,243 $ 3,524 294 295 SUPPLIES 296 42100 -200 Office Supplies 4,300 5,237 5,000 5,000 $ - 297 42100 -201 Postage 647 354 500 250 $ (250) 298 42100 -208 Training Classes and Supplies 12,125 11,010 10,000 10,000 $ - 299 42100 -209 Police Reserves Equipment 3,707 3,120 3,500 3,500 $ - 300 42100 -210 Patrol Supplies 2,950 4,185 3,500 4,000 $ 500 301 42100 -212 Motor Fuels 40,336 39,115 34,000 37,000 $ 3,000 302 42100 -417 Clothing and Uniforms 6,709 7,768 8,460 9,460 $ 1,000 303 42100 -433 Dues and Memberships 790 870 1,000 1,200 $ 200 304 42100 -810 Refunds /Reimbursements - $ - 305 TOTAL 71,564 71,660 65,960 70,410 $ 4,450 306 307 CONTRACTUAL SERVICES 308 42100 -220 Maintenance - Motor Vehicle 8,962 13,397 8,000 8,000 $ - 309 42100 -223 Building Maintenance and Repairs 2,405 3,711 3,000 3,000 $ - 310 42100 -300 Professional - Animal Control 586 40 500 250 $ (250) 6 1 CITY OF CORCORAN REV 5 08/29/13 DRAFT 2 2014 3 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2011 ACTUAL 2012 ACTUAL 2013 BUDGET 2014 BUDGET BUDGET DIFFERENCE 2013/2014 311 42100 -301 Prisoner - Professional Fees 4,966 5,370 8,000 8,000 $ - 312 42100 -304 Legal Services 34,238 25,869 30,000 27,500 $ (2,500) 313 42100 -321 Telephone 5,917 7,245 7,200 7,200 $ - 314 42100 -323 Radio Units 12,161 11,420 15,300 15,300 $ - 315 42100 -380 Utility Services / Civil Defense /Emergency Management 3,999 2,141 4,000 4,000 $ - 316 TOTAL 73,234 69,193 76,000 73,250 $ (2,750) 317 318 GRAND TOTAL POLICE 966,249 968,636 1,024,417 1,058,625 34,208 319 320 321 COMBINED DEPARTMENT TOTAL EXPENDITURES 3,126,932 3,001,299 3,175,544 3,302,509 126,965 7 1 CITY OF CORCORAN REV 5 08/29/13 DRAFT 2 2014 3 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2011 ACTUAL 2012 ACTUAL 2013 BUDGET 2014 BUDGET BUDGET DIFFERENCE 2013/2014 322 323 Debt Service 324 Equipment Certificate Fund 325 331 Principal & Interest -2008 264,478 220,170 208,726 99,661 104,644 332 Principal & Interest -2010 61,833 64,924 333 Principal & Interest -2012 44,555 46,783 334 Total Principal & Interest 206,049 335 Required 5% overage 13,224 11,009 10,436 10,302 336 Total 277,702 231,179 219,162 216,351 $ (2,811) 216,351 344 345 Facility Expansion (PD) #307 & #407 348 Principal & Interest 41,830 41,412 40,828 41,178 349 Required 5% Overage 2,092 2,071 2,041 2,059 350 Total 43,922 43,483 42,869 43,237 $ 368 351 352 Facility Expansion (Public Works) 2012B 353 Principal & Interest 65,000 98,888 $ 33,888 354 Required 5% Overage 3,250 4,944 $ 1,694 355 Total 68,250 103,832 $ 35,582 356 362 363 COMBINED DEBT SERVICE EXPENDITURES 321,623 274,662 330,281 363,420 $ 33,139 364 8 1 CITY OF CORCORAN REV 5 08/29/13 DRAFT 2 2014 3 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2011 ACTUAL 2012 ACTUAL 2013 BUDGET 2014 BUDGET BUDGET DIFFERENCE 2013/2014 365 REVENUES 2011 ACTUAL 2012 ACTUAL 2013 BUDGET 2014 BUDGET BUDGET DIFFERENCE 2013/2014 366 GENERAL FUND REVENUE 367 368 GENERAL GOVERNMENT $ - 369 41900 -31810 Cable Franchise Fee 37,253 38,196 35,000 35,000 $ - 370 41900 -32110 Liquor Licenses Fees 18,260 18,270 18,250 18,250 $ - 371 41900 -33402 Homestead Credit - 10,543 $ - 372 41900 -33403 Mobile Homestead Credit - $ - 373 41900 -33420 AG Preserve Credit 4,789 5,825 $ - 374 41900 -33421 PERA State Aid 1,845 1,845 1,845 1,845 $ - 375 41900 -33422 Other Grants and Aid 17,370 - $ - 376 41900 -34000 Charges for Services 65 95 $ - 377 41900 -34103 Zoning / Subdivision Fees 6,265 7,180 6,000 6,000 $ - 378 41900 -34105 Copies / Maps 152 108 150 150 $ - 379 41900 -34107 Assessment Search 75 50 50 50 $ - 380 41900 -34108 TIF Administrative Fees 8,000 8,500 12,000 - $ (12,000) 382 41900 -34405 Clean up day Income 1,060 709 1,000 675 $ (325) 383 41900 -36200 Miscellaneous Revenue 7,695 18,635 2,500 2,500 $ - 384 41900 -36210 Interest Earnings 4,071 1,953 3,000 3,000 $ - 385 41900 -36217 Sale of Assets - - $ - 386 41900 -36220 Rents / Royalties 7,812 10,848 10,848 10,848 $ - Crop Rentals 387 41900 -36230 Donations 1,175 4,575 1,100 1,000 $ (100) 388 41900 -36233 Refunds /Reimbursements - - $ - 392 CITY HALL OPERATIONS $ - 393 41941 -34100 General Government $ - 394 41941 -34101 Facility Rental 4,443 5,890 4,500 4,500 $ - 395 41941 -36200 Miscellaneous Revenue 2,778 1,229 1,000 1,000 $ - 396 PUBLIC SAFETY $ - 397 42100 -32240 Animal Licenses - - - - $ - 398 42100 -33423 Police Town Aid 46,565 45,308 47,000 47,000 $ - 399 42100 -33424 Police Training & POST 3,787 3,321 3,500 3,500 $ - 400 42100 -33620 Other Grants and Aid /Safe & Sober 11,248 11,939 10,000 10,000 $ - Pass through only - Local traffic project 401 42100 -34200 Police Permits 1,755 2,417 1,500 1,500 $ - 402 42100 -34201 Police Service Charge 5,848 7,163 5,000 5,000 $ - 403 42100 -34202 Police Reports / Misc. Fees 1,086 756 1,500 1,500 $ - 404 42100 -34204 Police Training - 120 - - $ - 405 42100 -35101 Fines 106,500 80,338 90,000 50,000 $ (40,000) 406 42100 -36200 Miscellaneous Revenue - 3,713 - - $ - 407 42100 -36230 Donations 1,345 - - - $ - 408 42100 -36233 Refunds /Reimbursements - $ - 409 BUILDING INSPECTION $ - 410 42400 -32210 Building Permit Fees 83,590 56,021 50,000 50,000 $ - 411 PUBLIC WORKS $ - 412 43100 -33418 MSA Road Maint. Fund 129,364 126,236 130,000 125,000 $ (5,000) 413 43100 -34300 Public Works Permits / Fees 3,845 3,930 3,000 3,000 $ - 414 43100 -34301 Dust Control 78,888 73,170 55,530 55,530 $ - Council direction 415 43100 -36100 Special Assessments - $ - 416 43100 -36200 Miscellaneous Revenue 72,521 16,789 - - $ - 417 43100 -36233 Refunds /Reimbursements - - - $ - 418 ICE & SNOW REMOVAL $ - 419 43125 -36200 Miscellaneous Revenue 8,010 - - $ - 420 RECYCLING $ - 421 43232 -33610 County Recycling Grant 14,551 14,820 14,500 14,500 $ - 422 43232 -34400 Recycling Income 70,965 60,531 69,000 64,000 $ (5,000) 423 43232 -36200 Miscellaneous Revenue $ - 9 1 CITY OF CORCORAN REV 5 08/29/13 DRAFT 2 2014 3 LINE ITEM CODE DESCRIPTION OF EXPENDITURE 2011 ACTUAL 2012 ACTUAL 2013 BUDGET 2014 BUDGET BUDGET DIFFERENCE 2013/2014 424 PARKS $ - 425 45200 -33422 Other State Grant 35,823 36,221 35,823 35,823 $ - Snowmobile trail grant 426 45200 -34101 Facility Rental 1,311 1,996 1,000 1,000 $ - 427 45200 -36200 Miscellaneous Revenue 45 63 $ - 428 45200 -36230 Donations 1,320 3,914 - - $ - 429 45200 -36233 Refunds /Reimbursements - $ - 430 TRANSFERS TO /FROM OTHER FUNDS $ - 431 49360 -39200 Transfer from Other Fund - $ - 432 433 TOTAL OTHER REVENUES 801,473 683,217 614,596 552,171 (62,425) 434 437 41900 -33422 Local Government Aid 7,058 $ 7,058 438 41900 -31100 General Property Taxes 2,371,360 2,511,817 2,604,456 2,743,280 $ 138,824 439 440 TOTAL PROPERTY TAX REVENUE 2,371,360 2,511,817 2,604,456 2,750,338 $ 145,882 2014 GPT Levy + 2014 LGA 441 442 TOTAL DEBT SERVICE TAX LEVY 321,623 274,662 330,281 363,420 $ 33,139 2014 Bond schedule x 5% 443 444 TOTAL ALL REVENUES 3,494,457 3,469,695 3,549,333 3,665,929 $ 116,596 445 446 TOTAL ALL EXPENSES 3,448,556 3,275,960 3,505,826 3,665,929 $ 160,104 447 448 449 REVENUE - EXPENSE 45,901 193,735 43,507 (0) 450 451 452 Estimated Year End Reserve 43,507 (0) $ - TOTAL CERTIFIED LEVY 2,732,455 2,781,119 2,934,737 3,106,700 171,963 5.9% 10 City of Corcoran County of Hennepin State of Minnesota RESOL UTION NO. 2013 -43 MOTION BY MEMBER: SECONDED BY MEMBER: September 12, 2013 RESOLUTION ADOPTING PRELIMINARY PROPOSED TAX LEVY COLLECTIBLE IN 2014 BE IT RESOLVED, by the Council of the City of Corcoran, County of Hennepin, State of Minnesota, does hereby declare that the following sums of money be levied for the budget year 2014, collectible in 2014, for the following purposes: General Property Tax Levy Equipment Certificate Debt 2008A Equipment Certificates Debt 2010A Equipment Certificates Debt 2012A Facility Expansion Debt — Public Safety Facility Construction Debt — PW For a Total Levy of $ 2,743,280 $ 104,644 $ 64,924 $ 46,783 $ 43,237 $ 103,832 $ 3,106, 700 FURTHER BE IT RESOLVED that the Council does hereby designate the following dates for the Truth in Taxation Public Hearings: Original Hearing — December 12, 2013, 7:00 pm. Reconvened Hearing (if necessary) — December 19, 2013, 7:00 pm VOTING AYE ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 12th day of September 2013. Kenneth Guenthner - Mayor ATTEST: City Seal Jeanie Heinecke — City Clerk STAFF REPORT Document No. 11c. Council Meeting: September 12, 2013 Prepared By: Brad Martens Topic: Salt Storage Shed Action Required: Approval Summary: The salt storage shed located at the current Public Works facility must be relocated to the new Public Works facility under construction. Pat has looked into the options available for moving the structure and found that in order to maintain the existing warranty the contractors who installed the structure (Greystone Construction and Hanson Silo Company) must complete the work. The move is a two -part project which involves moving the panels the structure sits on (Hanson Silo Company) and the structure itself (Greystone Construction). Financial /Budget: The cost to move the salt storage shed is shown in the below table: Greystone Construction: $9,678 Hanson Silo Company: $7,500 Total: $17,178 No dedicated funds exist to move the salt storage shed. Staff recommends using funds out of the Public Works Facility Bond as these costs would not exist if not for the project. As of August 8, 2013 an amount of $94,268.55 existed from project change orders reducing costs. If the proposed change orders are approved at the September 12, 2013 meeting under item 10a, a remaining amount of $77,870.79 would be available. Options: 1. Approve a contract with Greystone Construction and a quotation with Hanson Silo Company to relocate the Public Works salt storage shed. 2. Send back to staff for further review. Recommendation: Approve a contract with Greystone Construction and a quotation with Hanson Silo Company to relocate the Public Works salt storage shed. Council Action: Consider a motion to approve a contract with Greystone Construction and a quotation with Hanson Silo Company to relocate the Public Works salt storage shed. Page 2 Attachments: 1. Greystone Construction Contract 2. Hanson Silo Company Quotation From: To: Subject: Date: Pat Meister Jeanie Heinecke FW: Fabric Structure Relocation Estimate Monday, August 26, 2013 1:48:07 PM From: Matt Lawrence [ mailto: MLawrence ©greystoneconstruction.com] Sent: Monday, August 26, 2013 1:47 PM To: Pat Meister Subject: Fabric Structure Relocation Estimate Pat, I reviewed your estimate and contract dated 2/26/13. That estimate is still valid for work taking place in October 2013. Let me know as soon as you have official approval and dates arranged as our fall season is getting quite busy and we'd like to get it on the schedule. Please let me know if you have questions. Thank you, P1 GR YSTONE Matt Lawrence Estimator / Project Coordinator 120 N. 3rd Street, Suite 225 Bismarck, ND 58501 701.214.5893 (w) 701.214.6403 (f) 952.820.5451 (m) www.greystoneconstruction.com Your Vision — Our Team — Great Projects GREYSTONE CONSTRUCTION CONTRACT Construction Services This Contract is entered into this 26th day of February, 2013, by and between Owner, and Greystone Construction Company, General Contractor. Owner City of Corcoran Address 8200 County Road 116 City State /Zip Corcoran, MN 55340 Phone Number: County: The Work. Contractor agrees to perform, and Owner agrees to accept, the work described below ( "Work "), subject to the terms and conditions stated herein: Furnish and install: Take down 40' x 48' fabric structure building and re- install on new site in Corcoran. Owner will haul building and arrange re- location of bunker panels. which Work shall be performed at: Building Address: City State /Zip County 2. Contract Price. Owner agrees to pay to Contractor for the Work the sum of Nine Thousand Six Hundred Seventy Eight Dollars and no /100 v ($9,678.00), as adjusted by additions to and deletions from the Work that have been agreed to by the parties in writing. 3. Payment Terms. Payment of the Contract Price shall be made as follows: Billed in full upon completion — Due net 30 days. 4. Insurance. Contractor shall secure and maintain a policy of commercial general liability insurance with coverage limits that are customary for the type of Work being performed. Owner shall secure and maintain policies of property and general liability insurance which include coverage for the Work. The parties waive all rights against each other and any of their agents and employees for damages caused by the other to the extent such damages are covered by any of the insurance policies required herein. Prior to the commencement of the Work, each party shall deliver to the other certificates of insurance evidencing the existence of the required insurance. l\A- Estimat& Bids .ProposalACorcoran, City o(rSmall Labor-Material caoo-accdoc 500 S. Marschall Road, Suite 300, Shakopee, MN 55379 1 Phone: (952) 496 -2227 1 Toll Free: (888)742 -6837 i Fax: (952) 445 -4191 www.greystoneconstruction.com 1 Equal Opportunity Employer /Contractor GREYSTONE CONSTRUCTION 5. Covenant /Completion of the Work. Contractor shall complete the Work in approximately 30 days from the execution of Contract. If the progress of the Work is delayed by inclement weather, delays in delivery of materials, acts of God or other casualties or causes beyond Contractor's control, then the time to commence and /or complete the Work herein shall be extended accordingly. 6. Indemnification. Contractor shall indemnify and hold harmless the Owner, its agents and employees, from and against any claims, damages, losses and expenses, arising out of or resulting from the performance of the Work, but only to the extent caused solely by the negligent acts or omissions of Contractor, its subcontractors, anyone directly or indirectly employed by Contractor. 7. Warranty. The Contractor warrants to the Owner that all materials and equipment furnished under this Agreement will be new, unless otherwise specified, and that all Work will be of good quality, free from improper workmanship, and defective materials, and in conformance with the Drawings and Specifications. The Contractor agrees to correct all Work performed by it under this Agreement which proves to be defective in material and workmanship within a period of one year from the Date of Substantial Completion as defined in Section 5, or for such longer period of time as may be set forth with respect to specific warranties contained in the Specifications. The giving of the warranty in this Section shall not be construed to limit or modify any other legal rights or remedies of the Owner, but shall be in addition to such rights and remedies. 8. Permits. Owner shall obtain and pay for the building permit and any other permits and governmental fees, licenses and inspections necessary for proper execution and completion of the Work. 9. Condition of Site. Owner shall provide Contractor with information regarding the condition of the site prior to commencement of construction, including surveys, soils reports and information regarding underground utilities, tanks or other buried equipment or obstructions. Contractor shall not be responsible for damage to underground utilities, tanks or other buried equipment or obstructions not disclosed to Contractor prior to commencement of the Work. 10. Use of Site. Owner shall provide Contractor with open access to the site for purposes of performing the Work. 11. Clean Up. Contractor shall keep the premises and surrounding area free from accumulation of debris and trash related to the Work. 12. Governing Law. This Contract shall be governed by the laws of the place where this project is located. 13. Assignment. Neither party may assign the Contract without the written consent of the other. 14. Notice of Lien Rights. Pursuant to Minn. Stat. § 514.011, Contractor provides the following notice to Owner: LM.ESfima[e- 81ds-Propnsals \ Corcoran , cry of Small LaborMalmbI eooaacc eoc 500 5. Marschall Road, Suite 300, Shakopee, MN 55379 I Phone: (952) 496 -2227 I Toll Free: (888)742 -6837 I Fax: (952) 445 -4191 www.greystoneconstruction.com I Equal Opportunity Employer /Contractor GREYSTONE CONSTRUCTION (A) ANY PERSON OR COMPANY SUPPLYING LABOR OR MATERIALS FOR THIS IMPROVEMENT TO YOUR PROPERTY MAY FILE A LIEN AGAINST YOUR PROPERTY IF THAT PERSON OR COMPANY 15 NOT PAID FOR THE CONTRIBUTIONS. (B) UNDER MINNESOTA LAW, YOU HAVE THE RIGHT TO PAY PERSONS WHO SUPPLIED LABOR OR MATERIALS FOR THIS IMPROVEMENT DIRECTLY AND DEDUCT THIS AMOUNT FROM OUR CONTRACT PRICE, OR WITHHOLD THE AMOUNTS DUE THEM FROM US UNTIL 120 DAYS AFTER COMPLETION OF THE IMPROVEMENT UNLESS WE GIVE YOU A LIEN WAIVER SIGNED BY PERSONS WHO SUPPLIED ANY LABOR OR MATERIAL FOR THE IMPROVEMENT AND WHO GAVE YOU TIMELY NOTICE. 15. Entire Agreement. This Contract, together with attached Exhibits constitute the entire agreement between the Contractor and the Owner with respect to the Work. The Contract may be amended or modified only by writing signed by both of the parties. OWNER: CONTRACTOR: City of Corcoran Greystone Construction Company By -- — Title Its Lauren Date Date 2-2b- L3 L\A- Estimate -Bids- Proposals \ Corcoran, City of\Small Labor - Material Contra[LEoc 500 5. Marschall Road, Suite 300, Shakopee, MN 55379 1 Phone: (952) 496 -2227 I Toll Free: (888)742 -6837 1 Fax: (952) 445 -4191 www.greystoneconstruction.com 1 Equal Opportunity Employer /Contractor ■III ■III ■ Sc`4 C /9/6 HANSON SILO COMPANY d Phone (320) 664-4171 Company Address 11587 County Rd 8 SE Lake Lillian, MN 56253 US Created Date 8/22/2013 Expiration Date 10/31/2013 Quote Number 00001600 Prepared By Kevin Fladeboe Contact Name Pat Meister Phone (320) 979-5205 Phone (763) 286-6740 E -mail kfladeboe @hansonsilo.com Email pmeister @ci.corcoran.mn.us Bill To Name Billing Address City of Cocoran Corcoran, mn Ship To Name City of Cocoran Product Line Item Description Sales Price Quantity Total Price Labor Move panels $7,500.00 1.00 $7,500.00 Components Description Description Load and move and reset seventeen 8'6" T panels approximately 5 miles. Customer is to dislodge panels and provide trucks for moving panels. Customer is to provide an excavated site and aggregate for the base to set panels on.. This is a quotation on the goods named, subject to the conditions noted below: Interest rate for past due accounts will be 1.5% per month or any part thereof. 50% down payments are required. Delivery dates depend on when quote is signed and sent back with a down payment. Prices and specifications are subject to change without notice. Fuel Surcharge may be assesed. This proposal is void at Hanson Companies discretion, if not accepted in writing within 21 days of this proposal. Terms and conditions of sale must also be agreed to and signed in order for proposal to be considered valid and accepted. Buyer is responsible for any State, Use or Excise Taxes Subtotal $7,500.00 Down Payment $3,750.00 Grand Total $7,500.00 Signature Name Title Date SILO COMPANY lee et deVerre This is a quotation on the goods named, subject to the conditions noted below: Interest rate for past due accounts will be 1.5% per month or any part thereof. 50% down payments are required. Delivery dates depend on when quote is signed and sent back with a down payment. Prices and specifications are subject to change without notice. Fuel Surcharge may be assesed. This proposal is void at Hanson Companies discretion, if not accepted in writing within 21 days of this proposal. Terms and conditions of sale must also be agreed to and signed in order for proposal to be considered valid and accepted. Buyer is responsible for any State, Use or Excise Taxes Signature Name Title Date