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2013-08-08 - Council Agenda Packet
Agenda Corcoran City Council August 8, 2013 - 7:00 PM 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Open Forum a. Wayzata Mayor, City Manager, and Director of Public Service* 5. Presentations - None 6. Consent Agenda a. Draft Minutes of July 25, 2013 Council Meeting* b. Student Park and Trails Commission Appointment: Laura Minkoff* c. Accepting Corcoran Athletic Assoc. Donation — Resolution 2013 -33* d. Customer Agreement — Northland /American Mailing* e. Recycling Fee Forgiveness* f. Northwest Area Jaycee's Temp Liquor License — Resolution 2013 -34* g. Accepting Milbrandt Donation — Resolution 2013 -35* h. Awarding 2014 -2015 Gravel Bid — Resolution 2013 -36* 7. Claims as Presented * a. Escrow Claims (Fund #500) b. All Other Financial Claims 8. Staff Reports / Memos /Commissions a. 2013 Financial Performance Report* 9. Planning Business - None 10. Unfinished Business a. Public Works Facility — Communications and Security Options* b. Maple Hill Community Center* c. Sanitary Sewer and Water Services Policy* 11. New Business a. Karachenets New Construction Agreement* b. Public Works Facility - Change Order Requests* c. Reschedule August 22, 2013 Council meeting* d. 2013 Budget Review* e. 2014 Budget Timeline 12. Closed Meeting a. To review proposed settlement agreement related to 19400 Co Rd 10 13. Unscheduled Items 14. Review of Upcoming Council Meeting Agenda 15. Adjournment *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. City of Wayzata August 1, 2013 City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Dear City of Corcoran: City of Wayzata 600 Rice Street Wayzata, MN 55391 -1734 Mayor: Ken Willcox City Council: Jack Amdal Bridget Anderson Andrew Mullin Tom Tanner City Manager: Heidi Nelson On behalf of the City of Wayzata, I would like to extend my gratitude to the City of Corcoran for their assistance following the June 21 storm. On the evening of Friday, June 21, a massive storm tore through the Twin Cities area. By the time the storm subsided, the city had identified 54 locations that had trees or debris blocking roadways, upwards of 40 power lines had been taken down and all 24 of the city's sanitary sewer lift stations and both water treatment plants were without normal power. On Monday morning, the City of Wayzata sent a request for assistance to all communities belonging to the Lake Minnetonka Area Emergency Management Group. Corcoran's Director of Emergency Management Sean Gormley contacted Corcoran Public Works Supervisor Pat Meister. Mr. Meister quickly contacted the City of Wayzata, offering the use of the city's wood chipper and other equipment and staff to assist with the debris pickup in Wayzata. For three days, Mr. Meister, Brandon Heinz, Tom Tombers and Jeff Schmid assisted Wayzata Public Works. With Corcoran's help, pickup crews visited every street in Wayzata by Friday, June 28. Mr. Meister also left a grappler attachment for the City of Wayzata to use until the end of the debris pickup program. Without the City of Corcoran's support, it would have taken a significantly longer time to restore Wayzata to its pre -storm state. We'd like to thank Corcoran's public works personnel for their time and energy, as well as Police Chief and Director of Emergency Management Sean Gormley for initiating the contact that resulted in Mr. Meister's call to Wayzata Public Works. And, finally, thank you to the Mayor and City Councilmembers for approving Corcoran's public works personnel and equipment to assist in the storm clean up in Wayzata. It is good to have neighbor's like the City of Corcoran and we will happily return the favor in your time of need. Sincerely, Mayor Ken Willcox Phone: 952-404-5300 Fax: 952-404-5318 e -mail: city @wayzata.org home page: www.wayzata.org City of Corcoran City Council Meeting Minutes July 25, 2013 - 7:00 PM 6a. The Corcoran City Council met on July 25, 2013, at City Hall in Corcoran, Minnesota. Present were, Mayor Guenthner, Councilor Asleson, Councilor Cossette, Councilor Lynch and Councilor Thomas. Also present were City Administrator Martens, City Attorney Carson, City Planner Lindahl, City Engineer Torve, and City Clerk Heinecke. Mayor Guenthner called the meeting to order at 7:00 pm 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval Motion: made by Cossette, seconded by Lynch to approve the agenda as presented with the following additions. 8d. Hackamore Road Meeting 10d. Lano Resolution 2013 -29 11b. Downtown vision Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas (Motion carried 5:0) 4. Open Forum Kevin Dale 9820 Creek View Cir, representing the Corcoran Athletic Association presented the council with a $1,360 donation collected from non - resident fees to be used for park maintenance. Council thanked him and the athletic association for the donation. IIMMT Brian Burns 10480 Heather Ln., Addressed council concerning his mailbox that has been knocked down 4 times. He has installed a swing away mailbox. He requested reimbursement that was denied by council based on the city plowing policy. He disagrees with the council decision and asked the council to reconsider. Mayor suggests investigating why this keeps happening and bring the plowing policy back for discussion at a later meeting. Faisal Boukari requested the vacation of a trail easement at 10060 Cain Rd. Council advised contacting the city planner. 5. Presentations -None 6. Consent Agenda a. Draft Minutes of 07/11/13 Council Meeting Motion: made by Thomas, seconded by Lynch to approve the 07/11/2013 Council Meeting minutes as presented at the council meeting. Council discussed the Lano Planning project language. Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas (Motion carried 5:0) b. Draft Minutes of 07/13/13 Work Session Motion: made by Thomas, seconded by Asleson to approve the 07/13/13 Council Work Session minutes. Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas (Motion carried 5:0) 7. Claims as Presented a. Escrow Claims (Fund #500) Motion: made by Thomas, seconded by Asleson to approve escrow claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas (Motion carried 5:0) City of Corcoran City Council Meeting Minutes July 25, 2013 - 7:00 PM 6a. b. All Other Financial Claims Motion: made by Cossette, seconded by Lynch to approve all other claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas (Motion carried 5:0) c. Haugo Geotechnical Services Motion: made by Lynch, seconded by Cossette to approve Haugo Geotechnical Services claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas (Motion carried 5:0) 8. Staff Reports / Memos /Commissions a. Planning Project Report received, no action required. b. Code Compliance Report received, no action required. c. Financial Performance Report received. Staff directed to review TIF and general fund expenses as related to utility policy planning. d. Hackamore Road Meeting with Hennepin County to be held Monday July 29, 2013. City Administrator Marten to attend. 9. Planning Business / Landform a. Lennar EAW (Environmental Assessment Worksheet) report presented by Planner Lindahl. Motion: made by Thomas, seconded by Asleson to approve the Lennar EAW as presented for distribution and comment. Council discussed Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas (Motion carried 5:0) . b. Density & Housing Units Memo report presented by Planner Lindahl, no council action required. Staff directed to return a draft plan to council for discussion. c. Ophoven Conditional Home Occupation License 13 -014 report presented by Administrator Marten. Motion: made by Thomas, seconded by Cossette to approve Resolution 2013 -32 "Approving CHOL for Jeff and Kristen Ophoven for an Outside Storage Business at 19315 Co Rd 30" (12- 119- 23 -42- 0002) as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas (Motion carried 5:0) 10. Unfinished Business a. Public Works Facility update presented by Administrator Martens, no council action required. b. Sanitary Sewer and Water Services Policy discussed by council. Council to forward comments to staff for redrafting. c. Maple Hill Community Center status discussed by council. Brian Dejewski "Mobile Hope" addressed the council. Staff directed to meet with interested parties. d. Lano Resolution 2013 -29 Motion: made by Thomas, seconded by Cossette to approve Resolution 2013 -29 "Approving a Site Plan Amendment and Conditional Use Permit for a New Accessory Building for Lano Equipment at 23580 Highway 55" (31- 119 -23 -37 -007) with amended language as presented at the council meeting" Council discussed. Voting Aye: Guenthner, Asleson, Lynch and Thomas Voting Nay: Cossette (Motion carried 4:1) City of Corcoran City Council Meeting Minutes July 25, 2013 - 7:00 PM 6a. 11. New Business a. City Administrator Onboarding plan as proposed by Brimeyer Fursman discussed. Council consensus to proceed with an expense not to exceed $100. b. Downtown Vision discussion. Staff directed to propose a timeline for updating the city's current design guidelines. 12. Unscheduled Items -None 13. Review of Upcoming Council Meeting Agenda a. City Administrator Martens unavailable for the 8/22 meeting — consider rescheduling. 14. Adjournment MOTION: made by Asleson, seconded by Lynch to adjourn. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas. (Motion carried 5:0) Meeting adjourned at 8:52 pm Jeanie Heinecke — City Clerk ') CITY OF CORCORAN 8200 County Road 116, Corcoran, MN 55340 763.420.2288 — Office 763.420.6056 — Fax E- mail - oeneral(a)ci.corcoran.mn.us / Web Site - www.ci.corcoran.mn.us MAY 292013 COMMISSIONS APPLICATION Please indicate by order which of the following you are interested in (1,2,3, etc.): /\ Parks and Trails Commission — Sfiu1/4('(2y' Q./0m IISc)ione r Meets the 3rd Tuesday of the month at 7:00 p.m. - City Hall Planning Commission Meets the 1st Thursday of the month at 7:00 PM - City Hall Watershed Commission Meets the 2nd Wednesday of the month, 11:30 AM — Maple Grove City Hall Other We welcome you as an applicant for one of the City's commissions. Residents of Corcoran are eligible for nomination to any of the City's commissions as established by the City Council. Please complete the following information, attach extra sheets if necessary, and return. Accommodations will be provided, upon request, to allow individuals with disabilities to participate in the application process. DATA PRACTICES ADVISORY We are required to provide the following information to you. Under Minnesota law, your name and home address are public information, which must be provided to anyone who requests it. If appointed to a commission, the following information will also be public: education and training background, previous work experience, work location, a work telephone number, and any expense reimbursement. The other information requested below is classified as private. This information will be used by the Commissioners, and the City Council in determining whether you should be appointed to a commission. Therefore, all of the information will be provided to the Commissioners and City Council in a public forum and will be reviewed in public. Failure to provide the requested information may result in your not being considered for an appointment. H: \City Hall Information \Forms\Administrative Applications lnformation \2012 Commission Application.doc Please complete the information below: Name: L)twov I \ \ \n \c t * Address: 10355 ) \' Q{ tAZ;y Lain e `' ytecwcX\, I`Ald LJ5 j-T'I Phone: (h)(l1% i `6 -beer, (w) (c)(i If appointed, I agree to disclose any conflict of interest I might have in reviewing or approving any contract, license, permit, application, appointment, land use decision, public improvement, or other matter that comes before me? Please sign and date this Application and return to: City of Corcoran 8200 County Road 116 Corcoran MN 55340 PId A4J 11/ + ../( Applicant Signature Date b- )1 H:ACity Hall Information\Forms\Administrative Applications Information \2012 Commission Application.doc City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2013 -033 Motion By: Seconded By: August 8, 2013 6c. RESOLUTION ACCEPTING CORCORAN ATHLETIC ASSOCIATION DONATION WHEREAS, the City of Corcoran supports the efforts of the Corcoran Athletic Association; and WHEREAS, The Corcoran Athletic Association made a financial donation to the City of Corcoran to support Park maintenance in the amount of $1,360.00 and WHEREAS, The City Council finds that it is appropriate to accept the donation offered for the benefit of the general fund. NOW THEREFORE BE IT RESOLVED, the City Council of the City of Corcoran acknowledges the generosity of the Corcoran Athletic Association and graciously accepts the donations as listed above. VOTING AYE ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 8th day of August 2013. Kenneth Guenthner - Mayor ATTEST: City Seal Jeanie Heinecke — City Clerk STAFF REPORT Document No. 6d. Council Meeting: August 8, 2013 Prepared By: Brad Martens Topic: Customer Agreement — Northland /American Mailing Action Required: Approval Summary: The City utilizes a postage machine to place correct postage on outgoing mail. The existing agreement has a five year term which is expiring in August and the existing machine will be decertified and unable to meet postage standards in the near future. Staff is requesting the City Council approve a new five year agreement in which the lease price will remain the same as in the previous five year contract. Financial /Budget: Monthly payment: $42.95 Annual amount: $515.40 The 2013 budget includes funds for the postage machine. Since the new agreement will have the same price there is no need to amend the budget. Options: 1. Approve the agreement. 2. Send back to staff for further review. Recommendation: Approve a five year agreement with Northland /American Mailing to lease a postage machine for the City of Corcoran. Council Action: Approve a five year agreement with Northland /American Mailing to lease a postage machine for the City of Corcoran. Attachments: 1. Customer Agreement — Northland /American Mailing FAO fp- usa.com CUSTOMER INFORMATION Customer Agreement Billing Address Customer: City of Corcoran Department: Street: 8200 County Road 116 City: Hamel County: Hennepin State: MN Zip:55340 Tel: 763 -420 -2288 Fax: 763 -420 -6056 E -mail: jsmith -arens @ci.corcoran.mn.us Contact Name: Jill Smith -Arens State: Deliver To: Gi Dealer ❑ Customer • Fulfilled from Dealer Inventory RENTAL INFORMATION FP Mailing Solutions 140 N Mitchell Ct, Ste 200 Addison, IL 60101 -5629 Tel 800.341.6052 Shipping & Installation Address (if different than Billing) Customer: Department: Monthly Rate SAME Street: POSTBASE30A PostBase 30 City: Tel: 952- 894 -4204 • Electronic Billing County: State: 10 Accounts Sales Representative: X Zip: Tel: Fax: E -mail: Rental Billing Frequency (select one) Contact Name: Mailing Address: • Annual Billing Same as Billing o • Same as Shipping /Installation Quantity Item # Item Description Monthly Rate Rental Billing Delivery (select one) 1 POSTBASE30A PostBase 30 State: MN Tel: 952- 894 -4204 • Electronic Billing 1 PACCT10 10 Accounts Sales Representative: X Date: O Paper Billing Rental Billing Frequency (select one) • Annual Billing • Semi - Annual O Quarterly Billing Term of Contract: 60 months Total Monthly Payment $ 42.95 Terms and Conditions: By signing below, I hereby acknowledge and agree that FP's standard shipping rates and the additional terms and conditions available on the FP website at www.fp- usa.com/ternsconditions are applicable to, and incorporated by reference into, this agreement. (If you do not have access to the intemet, please contact FP directly at 800.341.6052 and we will provide you with a copy for your records.) CUSTOMER ACCEPTANCE Customer Acceptance of Terms Dealer Information Authorized Representative: Dealer Name: Northland/American Mailing Dealer #:7010 Tel: Address: 1606 E. Cliff Rd. Burnsville, MN 55337 Tax ID:41- 085146 State: MN Tel: 952- 894 -4204 Fax: 952- 894 -7903 Authorized Signature: X Sales Representative Name: Peter Dauwalter Date: Sales Representative: X Date: DEALER & INTERNAL USE ONLY ❑ New Customer D Upgrade From: Optimail ❑ Renewal (no change of equipment) ❑ Change of Ownership Existing Account No.: 600014038 Existing Contract No.: ❑ Lease Company: ❑ Major Account ❑ GSA Contract No.: ❑ State Contract No.: Master Billing Acct. No.: Master Postage Acct. No.: Promo Code: ❑ Price or Terms Exception Approval (attach copy) Navision No.: ❑ USPS® Location: (letter must be attached) ❑ Tax- Exempt Certificate Attached Additional Terms: FM_MG_RENTAGR_10 Page 1 revised 01/07/2013 STAFF REPORT Document No. 6e. Council Meeting: August 8, 2013 Prepared By: Jeanie Heinecke Topic: Recycling Fee Forgiveness Action Required: Approval Summary: Hennepin County requires cities to offer recycling services to all residence. The following property owners have come forward to ask for forgiveness of the $34.50 annual recycling fee as the properties are vacant. Randy's Sanitation has confirmed recycling is not being used. 20301 LARKIN RD VACANT 22112 CHAPPARALCIR VACANT 20112 CO RD 10 VACANT 22613 CO RD 50 VACANT -TO BE DEMOLISHED 6655 WILLOW AG Financial Impact: None as the recycling expense is a pass thru Recommendation: Approve forgiveness of $34.50 2013 recycling fee for the above identified properties. City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2013 -34 August 8, 2013 6f. MOTION BY: SECONDED BY: A RESOLUTION APPROVING TEMPORARY ON -SALE 3.2% MALT LIQUOR LICENSE IN THE CITY OF CORCORAN, MINNESOTA BE IT RESOLVED, by the City Council of the City of Corcoran that the following Liquor License is granted effective for the dates as indicated, to the following Licensee, provided appropriate application and insurance documents are submitted and satisfactory background check completed by the Corcoran Police Department. LICENSEE Northwest Area Jaycee's VOTING AYE Guenthner, Ken Asleson, Rich Cossette, Tom Lynch, Diane Thomas, Ron LICENSE LICENSE EFFECTIVE DATE On -sale 3.2% malt liquor August 16 — 17, 2013 Corcoran Country Daze VOTING NAY Guenthner, Ken Asleson, Rich Cossette, Tom Lynch, Diane Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 8th day of August 8, 2013 ATTEST: Jeanie Heinecke, Clerk Kenneth Guenthner, Mayor Page 1 of 1 City Seal STAFF REPORT / POLICE DEPARTMENT Agenda Item 6g. Council Meeting: August 8, 2013 Prepared By: Chief Sean Gormley Topic: Public Safety Financial Donation Action Required: Approve Resolution 2013 -35 Background- Roz Milbrandt was featured in the Maple Grove Area Garden Tour this past July. She worked with Officer Ryan Burns on pre - planning for this event. Approximately 900 guests toured Roz's gardens. Police Reserve Sgt. John Kieffer monitored the parking and traffic logistics during the event. The event went off smoothly and additional ideas learned should there be a future garden tour. Discussion- None Financial Impact- None — Funds will be used to complete an IdentiSys credentialing system for city staff, elected officials, city volunteers, emergency management and other credentialing needs. This project is full funded by donations. A future staff report will provide greater details. Attachments — 6g. Letter Roz Milbrandt Recommendation- Motion to approve the resolution 2013 -35 R. Milbrandt 10010 High Bluff Lane Corcoran, MN 55340 Chief Sean Gormley Public Safety Department 8200 Co. Rd. 116 Corcoran, MN 55340 Dear Chief Gormley; Thank you. I appreciate the support and service of the Public Safety Department and Reserves. The July 14th, Maple Grove Garden Tour was an "unknown" for us. We didn't know how many people would venture out to a Corcoran garden. Ryan Burns gave me solid advice, and he prepared a plan for parking and emergency vehicle access. We were given emergency numbers, and we followed the plan and the advice. The 942 guests moved through the tour smoothly and safely during the 4 hour event. Please find enclosed a $1500 donation to be used for the Department as you see appropriate. My family is grateful and impressed. Corcoran is fortunate to have a Public Safety Department that is dedicated to service and protection in word and action. Please pass along my thanks and appreciation to your entire team. Sincerely, Roi Milbrand City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2013 -035 Motion By: Seconded By: RESOLUTION ACCEPTING ROSALYN MILBRANDT DONATION August 8, 2013 6g. WHEREAS, the City of Corcoran appreciates the support for public safety by Rosalyn Milbrandt; and WHEREAS, Rosalyn Milbrandt made a financial donation to the City of Corcoran to support Police Reserve Program in the amount of $1,500.00 and WHEREAS, The City Council finds that it is appropriate to accept the donation offered for the benefit of the Police Reserve donation fund. NOW THEREFORE BE IT RESOLVED, the City Council of the City of Corcoran acknowledges the generosity of Rosalyn Milbrandt and graciously accepts the donations as listed above. VOTING AYE ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron VOTING NAY n Guenthner, Ken Asleson, Rich Cossette, Tom Lynch, Diane Thomas, Ron II II Whereupon, said Resolution is hereby declared adopted on this 8th day of August 2013. Kenneth Guenthner - Mayor ATTEST: City Seal Jeanie Heinecke — City Clerk City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2013 -36 August 8, 2013 6h. Motion By: Seconded By: WHEREAS, pursuant to bids and quotes sought for 2014 - 2015 street maintenance materials for various streets within the City, bids were received, opened, and tabulated according to law; and Class 5 Gravel Gravel Bidder Price Per Ton 2013 Dennis Fehn Gravel & Excavating Inc. $6.13 plus tax BE IT RESOLVED that Dennis Fehn Gravel and Excavating Inc. has been identified as the lowest responsible bidder; THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF CORCORAN, MN: That the Mayor and Clerk are hereby authorized and directed to enter into contract with above identified responsible bidder in the name of the City of Corcoran for the 2014 - 2015 street maintenance materials. VOTING AYE Guenthner, Ken Asleson, Rich Cossette, Tom Lynch, Diane Thomas, Ron VOTING NAY Guenthner, Ken Asleson, Rich Cossette, Tom Lynch, Diane Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 8th day of August 2013. Kenneth Guenthner - Mayor ATTEST: City Seal Jeanie Heinecke — City Clerk FINANCIAL CLAIMS CHECK RANGE 20988 - 21017 Agenda Item: Agenda Item: Agenda Item 7 a -b. Council Meeting Date: 8/8/2013 Prepared By: jheinecke 7a. FUND #500 Escrow Claims Paid to Amount Project name Landform 684.00 Lennar PUD /EAW Landform 37.50 Great River Energy Landform 145.00 Brent Heinz Landform 327.50 Funfar CUP Landform 319.00 Lano Equipment Landform 29.00 Schmids Hidden Valley 2nd Total 1,542.00 Total Fund #500 (See attached Check Detail Register) 7b. ALL OTHER FINANCIAL CLAIMS (See attached Check Detail Register) TOTAL AUTO DEDUCTIONS TOTAL EXPENDITURES FOR APPROVAL Auto Deductions / Electronic Fund Transfer / Other Disbursements Date Paid to Amount 7/25/13 Net Payroll PR15 37,656.43 7/26/13 Payroll Taxes 14,727.59 7/26/13 Paychex Fee 268.33 7/31/13 PERA 9,217.32 7/31/13 Citi Street - 457 Deferred Comp 2,969.15 7/31/13 Citi Street - Health Care Savings 1,676.71 7/19/13 MN Dept Rev -Fuel Tax 55.69 7/31/13 Blue Cross Blue Shield 8,166.50 Total 74,737.72 * Total amount not reflected in Cash Balances Report $573,437.15 $ 1,542.00 $ 53,702.41 $ 74,737.72 $ 129,982.13 H: \City Hall Information \CITY GOVERNMENT \Council, Commissions & Committees \Council Information \Council Claims \2013 Claims CITY OF CORCORAN CASH BALANCE REPORT JULY 2, 2013 Cash GENERAL FUND RESERVES DONATION FUND POLICE DONATION FUND FIREARMS SAFETY DWI FORFEITURE FUND DRUG FORFEITURE FUND TRUCK SAFETY ASPHALT MAINTENANCE POLICE CAPITAL FUND D /S- EQUIPMENT CERTS CO. RD. 19 IMPROVEMENT 2012B PUBLIC WORKS BOND D/S TAX INCREMENT FINANCING INFRASTRUCTURE PLANNING FACILITY EXPANSION D/S PW CAPITAL FUND G 100- 10100 282,402.73 G 201 -10100 14,174.48 G 202 - 10100 G 204 -10100 157.24 G205- 10100 13,379.10 G 206 -10100 1,168.62 6207 -10100 5,575.12 G 305- 10100 71,453.56 G 308 -10100 10,278.55 G 309 -10100 (20,924.02) G 310 -10100 (2,333.60) G 311 - 10100 0.00 G401 -10100 1, 573, 833.48 G 402 -10100 (62.48) 'G 407 -10100 (34,775.50) G 410 -10100 4 32 1,601.15 PUBLIC WORKS FACILITY G 411- 10100 2,936,242.14 PARK CAPITAL FUND- DEDICATION G 415 -10100 335,289.36' CAPITAL - EQUIPMENT CERTS G 416 -10100 28,916.79' SHANNON LANE G 417 -10100 (34.28); ESCROW HOLDING FUND G 500 -10100 39,135.91' CIVIC ORGANIZATIONS G 501 -10100 6,000.09' INVESTMENT CONTROL G 999 -10100 564.12 Total Cash 5,262,046.88 04,379.99 27,330.72 1,771.70 13,041.17 11, 599.21 1,168.12 3,346.29 71,423.30 62,926.44 79,388.50: 134, 088.12 0.00 2,763,759.01 (627.58); (15,680.74); 4.23: 0.00 332,535.99 (307,065.64) 1,719.21 25,016.53: 6,000.09 81.73: 3,416,206.391 Farmers Savings Acct PARK CAPITAL FUND- MEMORIAL Change in Market Value GENERAL FUND G 100 -10105 G 415 -10102 10,674.51 Grand Total Cash Due to Other Funds INFRASTRUCTURE PLANNING G 402 -20700 SHANNON LANE ;G 417 -20700 (2,415.42) 5,270,305.97 6,168.30 3,433,030.72 (177,632.76) Total Due to Other Funds (274,414.85)! (277,297.82): CORCORAN, MN *Check Detail Register© 10100 Farmers State Bank Paid Chk# 020988 8/8/2013' CDW GOVERNMENT E 100- 41941 -200 Office Supplies (GENERAL) Total CDW GOVERNMENT Paid Chk# 020989 8/8/2013 CENTURY LINK E 100 - 45200 -321 Telephone Total CENTURY LINK Paid Chk # 020990 8/8/2013 CINTAS -470 E 100- 42100 -223 E 100 -41941 -210 E 100 - 43100 -210 E 100 - 43100 -417 E 100 - 42100 -223 E 100 - 41941 -210 E 100 - 43100 -417 Building Repair Supplies Operating Supplies (GENERAL) Operating Supplies (GENERAL) Uniforms Building Repair Supplies Operating Supplies (GENERAL) Uniforms Total CINTAS -470 Paid Chk# 020991 8/8/2013 COMCAST- 902943336 E 100 - 41941 -321 E 100- 42100 -321 E 100 - 43100 -321 Telephone Telephone Telephone Total COMCAST- 902943336 Paid Chk# 020991 8/8/2013 DIAMOND MOWERS E 100 - 43100 -225 E 100 - 43100 -225 Landscape /Ditch Materials Landscape /Ditch Materials Total DIAMOND MOWERS August 2013 Check Amt Invoice Comment BAIKAVAITTIAIVATITIAARAGIRMAIARTAIIIRATRIATIW $68.83 DM63858 $68.83 $54.71 072113 $54.71 $33.09 $41.52 $76.63 $88.06 $33.09 $148.37 $88.06 $508.82 470270687 470270688 470270689 470270690 470273791 470273792 470273793 $118.15 26004414 $118.05 26004414 $118.05__26004414 $354.25 $444.40 78491 $283.18 78492 $727.58 . -.r,,. .q -. ....� Pald Chk# 62069S- 8/8/2013 HENN CO SHERIFF -MC129 E 100- 42100 -301 Prisoner $75.00 32251 Total HENN CO SHERIFF -MC129 $75.00 Paid Chk# 020994 8/8/2013 HENNEPIN CO TREASURER E 100 - 41941 -210 Operating Supplies (GENERAL) $378.20 713 -52 Total HENNEPIN CO TREASURER Paid'Chk# 020995 8/8/2013 IDENTISYS INC E 201- 42100 -210 Operating Supplies (GENERAL) $251.69 1.75579 Total IDENTISYS INC $251.69 $378.20 Paid Chk# 020996 8/8/2013 JOHN DEERE LANDSCAPES E 100 - 43100 -210 Operating Supplies (GENERAL) Total JOHN DEERE LANDSCAPES Paid Chk# 020997 8/8!2013 LANDFORM E 100 - 41910 -300 Professional Srvs (GENERAL) E 100 - 41910 -300 Professional Srvs (GENERAL) $119.68 65568920 $119.68 $2,168.32 21516 $300.00 21516 FLASH DRIVES LAND LINE FLOOR MATS City Hall Scraper Mat PW Towels PW Uniforms FLOOR MATS City Hall Scraper Mat PW Uniforms LAND LINE LAND LINE LAND LINE MOWER PARTS MOWER PARTS BOOKING FEE 06/04/13 SPECIAL ASSESSMENT FEE CHILD ID PROJECT PARTS PLANNING MEETINGS 08/01/13 1:09 PM Page 1 CORCORAN, MN *Check Detail Register© G 500 -20308 Lennar PUD /EAW G 500 -20309 Great River Energy G 500 -20304 Brent Heinz G 500 -20310 Funfar CUP G 500 -20313 Lano Equip E 411- 43100 -300 Professional Srvs (GENERAL) G 500 -20294 Schmids Hidden Valley 2nd 12 -0 Total LANDFORM August 2013 Check Amt Invoice Comment $684.00 21516 PLANNING $37.50 21516 $145.00 21516 $327.50 21516 $319.00 21516 $672.50 21519 __$29.00 21519 $4,682.82 Paid Chk# 020998 8/8/2013 LORETTO FIRE DEPARTMENT E 100 - 42200 -300 Professional Srvs (GENERAL) E 100- 42200 -300 Professional Srvs (GENERAL) Total LORETTO FIRE DEPARTMENT Paid Chk# 020999 8/8/2013 MENTH ERIC E 100- 43100 -417 Uniforms $175.00 0713 EXP $15,000.00 2 -2109 $17,701.75 2 -2114 $32,701.75 Total MENTH ERIC $175.00 Paid Chk# 021000 8/8/2013 MIKES FIX IT E 100 - 42100 -220 Repair /Maint Supply (GENERAL) Total MIKES FIX IT $1,127.61 4533 $1,127.61 Paid Chk# 021001 8/8/2013 MIMBACH FLEET SUPPLY INC E 100- 43100 -220 Repair /Maint Supply (GENERAL) E 100 - 43100 -220 Repair /Maint Supply (GENERAL) Total MIMBACH FLEET SUPPLY INC $103.14 $27.77 $130.91 Paid Chk# 021002 8/8/2013 MOTOROLA SOLUTIONS INC E 416- 42100 -210 Operating Supplies (GENERAL) $504.18 Total MOTOROLA SOLUTIONS INC $504.18 Paid Chk# 021003 8/8/2013 -M -R SIGN CO INC E 100 - 43100 -226 Sign Repair Materials Total M -R SIGN CO INC Paid Chk# 021004 8/8/2013 -"OFFICE DEPOT E 100 -41130 -351 Newsletter Expenses E 100 - 41941 -200 Office Supplies (GENERAL) E 100- 42100 -200 Office Supplies (GENERAL) E 100 - 41941 -200 Office Supplies (GENERAL) Total OFFICE DEPOT E 100- 41910 -210 Paid Chk# 021006 E 100 - 43100 -210 E 100 - 45200 -380 Operating Supplies (GENERAL) Total PRITCHARD, MIKE 8/8/2013 RANDYS SANITATION Operating Supplies (GENERAL) Utility & Services (GENERAL) 84133 84135 91328406 $99.61 17734 $99.61 PLANNING PLANNING PLANNING PLANNING PLANNING PLANNING 2013 FIRE SERVICE -SE QUADRANT 2013 FIRE PROTECTION -3RD QTR BOOT ALLOWANCE #554 ROTORS /BRAKES PARTS SUPPLIES 08/01/13 1:09 PM Page 2 REPLACEMENT PORTABLE RADIO PLAN STREET SIGNS $86.93 667118502001 SUMMER NEWSLETTER $5.73 667118502001 OFFICE SUPPLIES $70.69 667165276001 OFFICE SUPPLIES $40.60 667788632001 OFFICE SUPPLIES $203.95 $32.77 0713 EXP $32.77 $343.86 11013137 $179.80 11039137 ENVELOPES /MILEAGE PUBLIC WORKS GARBAGE PARKS GARBAGE CORCORAN, MN *Check Detail Register© August 2013 08/01/13 1:09 PM Page 3 ,�1 „r o� t Check Amt Invoice Comment ,aiv , ra u,k ,aVi ., . ,,.: MARSE l_ ZE ,VM.,211tig.raCE 1'nlu ., R ''1n'iZL :n\t;i.. th a ...1.114'', tUY,.. dluu.. aa,wYt E 100 - 41941 -380 Utility & Services (GENERAL) $186.10 12803351137 CITY HALL GARBAGE E 100- 43232 -300 Professional Srvs (GENERAL) $5,493.05 1280351137 MONTHLY RECYCLING Total RANDYS SANITATION $6,202.81 Paid Chk# 02100r 8%8!2013 ROLF ERICKSON ENTERPRISES INC E 100 - 41550 -210 Operating Supplies (GENERAL) E 100 - 41550 -300 Professional Srvs (GENERAL) Total ROLF ERICKSON ENTERPRISES INC Paid Chk# 021008 E 100 -41130 -351 Paid Chk# 021009 E 100 - 41920 -210 E 100 - 42100 -321 E 100- 43100 -321 E 100 - 41300 -210 8/8/2013 SMITH - ARENS, JILL Newsletter Expenses Total SMITH- ARENS, JILL 8/8/2013 SPRINT Operating Supplies (GENERAL) Telephone Telephone Operating Supplies (GENERAL) Total SPRINT $14.19 072913 $4,107.00 072913 $4,121.19 FORMS AND SUPPLIES MONTHLY ASSESSING FEE $103.23 0713 EXP SUMMER NEWSLETTER $103.23 $17.51 39128315140 CELL SERVICE $150.62 39128315140 CELL SERVICE $236.75 39128315140 CELL SERVICE ($7.29) 39128315140 CELL SERVICE $397.59 Paid Chk# 021010 8/8/2013 STREICHER S POLICE EQUIPMENT E 100 - 42100 -209 Police Reserves E 100- 42100 -209 Police Reserves E 100 -42100 -417 Uniforms Total STREICHER S POLICE EQUIPMENT $280.80 $32.05 $99.99 $412.84 Paid 'Chk# 021011 '8/8/2013' SUN &NEWSPAPERS E 100 - 41941 -352 General Notices and Pub Info Total SUN PRESS & NEWSPAPERS 11036271 11036351 11036370 $34.90 1452251 $34.90 E 100 - 41941 -400 Repairs & Maint Cont (GENERAL $380.48 45409 Total TEGRETE $380.48 Paid Chk# 021013 8/8/2013 TOW MASTER E 100 - 43100 -220 Repair /Maint Supply (GENERAL) $607.05 350226 Total TOWMASTER $607.05 Paid Chk# 021014 8/812013 TRANSPORT GRAPHICS ro E 416- 42100 -210 Operating Supplies (GENERAL) $555.75 EM111765 #558 GRAPHICS ROACH ROACH DRAKE GRAVEL BIDS MONTHLY CITY HALL CLEANING HYDROLIC VALVE COVER Total TRANSPORT GRAPHICS $555.75 Paid Chk# 021015 8/8/2013 ... US BANCORP /PIPER JAFFREY E 100 - 42100 -200 Office Supplies (GENERAL) Total US BANCORP /PIPER JAFFREY 013 Paid Chk #021016 � �8%8/20t3 VERIZON WIRELESS E 100 -42100 -321 Telephone $123.56 073013 $123.56 MAINTENANCE LEASE $52.65 9708200132 CELL SERVICE CORCORAN, MN *Check Detail Register© August 2013 Check Amt Invoice Comment .g «i ,5. ( � A » t% .wU �ix vu 117 .2 . . .:ut S s Total VERIZON WIRELESS $52.65 ...,.. w.., .. ,.. .._ ., m r,m .�....�.. Paid Chk# 021017 �� 8%8/2013 ��� �WESTSIDE WHOLESALE TIRE E 100 - 41920 -210 Operating Supplies (GENERAL) $55.00 706355 Total WESTSIDE WHOLESALE TIRE $55.00 10100 Farmers State Bank $55,244.41 Fund Summary 10100 Farmers State Bank 100 GENERAL FUND 201 RESERVES DONATION FUND 411 PUBLIC WORKS FACILITY 416 CAPITAL- EQUIPMENT CERTS 500 ESCROW HOLDING FUND $51,718.29 $251.69 $672.50 $1,059.93 $1,542.00 $55,244.41 MOUNT /BALANCE TIRES 08/01/13 1:09 PM Page 4 Name City of Corcoran Consultant Summary 8/8/2013 Invoice Date Check # Amount Due Landform 07/15/13 20997 4,682.82 Rolf Erickson Enterprises Inc 07/29/13 21007 4,121.19 Total 8,804.01 H: \City Hall Information \CITY GOVERNMENT \Council, Commissions & Committees \Council Information \Council Claims\2013 Claims City of Corcoran 8200 County Road 116 Corcoran, MN 55340 • • • L A NDFORM • From Site to Finish 105 South Fifth Avenue Suite 513 Minneapolis, MN 55401 Tel: 612-252-9070 Faxi 61.22252-9077 Web: I an dl orm. not INVOICE ._�... 21516 07/15/2013 Corcoran Planning Services COR13011.GEN Contract/PO #: For Services Rendered Through 6/30/2013 .003 - Heinz Second Addition PP and FP 30 - Review Application Professional Services Employee ty file 13-003) Hours Lindahl, Kendra S 61 - Meeting with Applicant Professional Services Employee 1.00 Total Professional Services for 30 Rate Amount 116.00 $116.00 $116.00 Total Charges for 30 - Review Application $116.00 Lindahl, Kendra S Hours Rate Amount .25 116.00 $29.00 $29.00 $29.00 $145.00 Total Professional Services for 61 Total Charges for 61 - Meeting with Applicant Total Charges for .003 - Heinz Second Addition PP and FP (city file 13 -003) .006 - Lano Equipment SPA at 23580 Hwy 55 (city file 13 -006) 61 - Meetinq with Applicant Professional Services Employee Hours Rate Amount Lindahl, Kendra S Total Professional Services for 61 .25 116.00 $29.00 $29.00 Project COR13011.GEN Corcoran Planning Services 90 - Reports /Presentation Professional Services Employee 21516 Total Charges for 61 - Meeting with Applicant $29.00 Hours Lindahl, Kendra S 2.50 Rate Amount 116.00 $290.00 $290.00 $290.00 $319.00 Total Professional Services for 90 Total Charges for 90 - Reports /Presentation Total Charges for .006 - Lano Equipment SPA at 23580 Hwy 55 (city file 13 -006) 4007 - Lennar PUD Sketch Plan and EAW 30 - Review Application Professional Services Employee Kinney, Tracey Rae Lindahl, Kendra S 61 - Meeting with Applicant Professional Services Total Professional Services for 30 Hours Rate Amount 1.00 75.00 $75.00 1.50 116.00 $174.00 $249.00 Total Charges for 30 - Review Application $249.00 Employee Hours Rate Amount Lindahl, Kendra S .25 116.00 $29.00 Total Professional Services for 61 $29.00 Total. Charges for 61 - Meeting with Applicant $29.00 90 - Reports /Presentation Professional Services Employee Hours Lindahl, Kendra S 3.50 Total Professional Services for 90 Rate Amount 116.00 $406.00 $406.00 Total Charges for 90 - Reports /Presentation $406.00 Total Charges for .007 - Lennar PUD Sketch Plan and EAW .008 - Great River Energy SPA and AP at 7251 CR 116 (city file 13 -008) $684.00 30 - Review Application Professional Services Employee Hours Rate Amount Kinney, Tracey Rae .50 75.00 $37.50 Total Professional Services for 30 $37.50 Total Charges for 30 - Review Application $37.50 Page 2 of 4 Project COR13011.GEN Corcoran Planning Services Total Charges for .008 - Great River Energy SPA and AP at 7251 CR 116 (city file 13 -008) .009 - Funfar CUP for Accessory Building (city file 13.009) 30 - Review Application Professional Services 21516 $37.50 € Employee Hours Rate Amount Kinney, Tracey Rae 90 - Reports /Presentation Professional Services Employee Lindahl, Kendra S Total Professional Services for 30 .50 75.00 $37.50 $37.50 Total Charges for 30 - Review Application $37.50 Hours 2.50 Rate Amount 116.00 $290.00 $290.00 Total Professional Services for 90 Total Charges for 90 - Reports /Presentation Total Charges for .009 - Funfar CUP for Accessory Building (city file 13 -009) 90 - City Business Professional Services Employee Hours Lindahl, Kendra S Total Professional Services for Total Charges for 90 - City Business MTG - City Meeting Professional Services Employee Lindahl, Kendra S Total Professional Services for 17.50 $290.00p�, $327.50 -(./ Rate Amount 116.00 $2,030.00 $2,030.00 Total Charges for $2,030.00 $2,030.00 Hours Rate Amount 3.00 100.00 $300.00 $300.00 Total Charges for $300.00 Page 3 of 4 Project CORI 3011.GEN Corcoran Planning Services Total Charges for MTG - City Meeting Reimbursables Reimbursables Payee Lindahl, Kendra S Lindahl, Kendra S Lindahl, Kendra S Lindahl, Kendra S Lindahl, Kendra S Total Charges for - 21516 $300.00 Invoice Unit Rate Qty Markup Amount 243 .00 19.76 1.00 $19.76 243 .00 19.76 1.00 $19.76 243 .00 19.76 1.00 $19.76 243 .00 19.76 1.00 $19.76 243 .00 59.28 1.00 $59.28 Total Reimbursable for $138.32 Total Charges for $138.32 $138.32 Invoice Amount $3,981.32 Please remit to: Landform, 105 South Fifth Avenue, Suite 513, Minneapolis, MN 55401 Page 4 of 4 Bill Review Report - Landform Professional Services, LLC As of Sunday, June 30, 2013 Project COR13011.GEN Corcoran Planning Services Client City of Corcoran 8200 County Road 116 Corcoran MN, 55340 Billing Description P.O. # Prin. Lindahl, Kendra S P.M. Lindahl, Kendra S Rate Schedule 2013 Corcoran City Rates Unbilled Detail Date HrslUnits Rate Markup Hold Charge COR13011.GEN- .003 -30 Review Application 0.00 116.00 Labor Lindahl, Kendra S Principal 6/21/2013 0.50 116.00 0.00 58.00 coordinate with applicant on Mylar Lindahl, Kendra S Principal 6/26/2013 0.50 116.00 0.00 58.00 review final plat for filing Total Labor 1.00 0.00 116.00 COR13011.GEN- .003 -61 Meeting with Applicant 0.00 29.00 Labor Lindahl, Kendra S Principal 6/3/2013 0.25 116.00 0.00 29.00 call to applicant in response to questions about project status Total Labor 0.25 0.00 29.00 COR13011.GEN- .006 -61 Meeting with Applicant 0.00 29.00 Labor Lindahl, Kendra S Principal 6/17/2013 0.25 116.00 0.00 29.00 talk to Rod about vehicle storage Total Labor 0.25 0.00 29.00 COR13011.GEN- .006 -90 Reports /Presentation 0.00 290.00 Labor Lindahl, Kendra S Principal 6/6/2013 1.00 116.00 0.00 116.00 powerpoint/PC prep Lindahl, Kendra S Principal 6/20/2013 1.00 116.00 0.00 116.00 CC report Lindahl, Kendra S Principal 6/27/2013 0.50 116.00 0.00 58.00 council meeting prep Total Labor 2.50 0.00 290.00 CORI 3011.GEN- .007 -30 Review Application 0.00 249.00 Labor Kinney, Tracey Rae Planner II 6/17/2013 0.50 75.00 0.00 37.50 7/15/2013 12:42:00 PM 1 of 4 Bill Review Report - Landform Professional Services, LLC As of Sunday, June 30, 2013 Incomplete Letter Kinney, Tracey Rae Planner II 6/28/2013 0.50 75.00 Incomplete letter Lindahl, Kendra S Principal 6/19/2013 0.50 116.00 coordination with applicant on missing items Lindahl, Kendra S Principal 6/28/2013 1.00 116.00 review EAW materials/discussions with applicant Total Labor 2.50 COR13011.GEN- .007 -61 Meeting with Applicant Labor Lindahl, Kendra S Principal review materials and talk to applicant COR13011.GEN- .007 -90 Reports /Presentation Lindahl, Kendra S powerpoint/PC prep Lindahl, Kendra S CC report Lindahl, Kendra S council prep 6/3/2013 Total Labor 0.25 116,00 0.25 Labor Principal 6/6/2013 2.00 116.00 Principal 6/20/2013 1.00 116.00 Principal 6/27/2013 0.50 116.00 Total Labor 3.50 COR1301 I.GEN- .008 -30 Review Application Kinney, Tracey Rae Revised letter Labor Planner II CO R 13011. G EN- .009 -30 Review Application Kinney, Tracey Rae Complete letter Labor 6/17/2013 Total Labor 0.50 75.00 0.50 Planner II 6/20/2013 0.50 75.00 COR13011.GEN- .009 -90 Reports /Presentation Lindahl, Kendra S powerpoint/PC prep Lindahl, Kendra S cc report Lindahl, Kendra S council prep Total Labor 0.50 Labor Principal 6/6/2013 1.00 116.00 Principal 6/20/2013 1.00 116.00 Principal 6/27/2013 0.50 116.00 Total Labor 2.50 0.00 37.50 0.00 58.00 0.00 116.00 0.00 249.00 0.00 29.00 0.00 29.00 0.00 29.00 0.00 406.00 0.00 232.00 0.00 116.00 0.00 58.00 0.00 406.00 0.00 37.50 0.00 37.50 0.00 37.50 0.00 37.50 0.00 37.50 0.00 37.50 0.00 290.00 0.00 116.00 0.00 116.00 0.00 58.00 0.00 290.00 7/15/2013 12:42:00 PM 2 of 4 Bill Review Report - Landform Professional Services, LLC As of Sunday, June 30, 2013 COR13011.GEN- .015 -90 Reports /Presentation Labor Lindahl, Kendra S Principal 6/20/2013 1.00 116.00 complete letter /CC report Lindahl, Kendra S Principal 6/27/2013 1.00 116.00 council prep Total Labor 2.00 COR13011.GEN -90 City Business Labor Lindahl, Kendra S Principal 6/3/2013 1.00 116.00 calls/emails Lindahl, Kendra S Principal 6/5/2013 3.50 116.00 office hours Lindahl, Kendra S Principal 6/12/2013 4.00 116.00 office hours Lindahl, Kendra S Principal 6/17/2013 1.50 116.00 misc. calls /emails Lindahl, Kendra S Principal 6/19/2013 4.00 116.00 office hours Lindahl, Kendra S Principal 6/20/2013 1.00 116.00 CC report items (non - project) /calls/emails Lindahl, Kendra S Principal 6/26/2013 2.50 116.00 office hours Total Labor 17.50 COR13011.GEN -99 City Expenses Other Direct Charges Exp Code: Company Car Mileage 138.32 Lindahl, Kendra S 6/1/2013 19.76 0.00 1.00 special CC meeting Lindahl, Kendra S 6/5/2013 19.76 0.00 1.00 office hours Lindahl, Kendra S 6/6/2013 19.76 0.00 1.00 PC meeting Lindahl, Kendra S 6/12/2013 19.76 0.00 1.00 corcoran office hours Lindahl, Kendra S 6/19/2013 19.76 0.00 1.00 office hours Lindahl, Kendra S 6/26/2013 19.76 0.00 1.00 office hours Lindahl, Kendra S 6/27/2013 19.76 0.00 1.00 council meeting Exp Code: Color Copies 8 X 11 1.00 Landform Professional Services, LLC 6/30/2013 1.00 1.00 1.00 0.00 232.00 0.00 116.00 0.00 116.00 0.00 232.00 0.00 2,030.00 0.00 116.00 0.00 406.00 0.00 464.00 0.00 174.00 0.00 464.00 0.00 116.00 0.00 290.00 0.00 2,030.00 0.00 139.32 0.00 138.32 0.00 19.76 0.00 19.76 0.00 19.76 0.00 19.76 0.00 19.76 0.00 19.76 0.00 19.76 0.00 1.00 0.00 1.00 7/15/2013 12:42:00 PM 3 of 4 Bill Review Report - Landform Professional Services, LLC As of Sunday, June 30, 2013 Do Not Bill: Color Print COR13011,GEN -MTG City Meeting Lindahl, Kendra S special council meeting Lindahl, Kendra S PC meeting Lindahl, Kendra S council meeting Total Other Direct Charges 139.32 Labor Principal 6/1/2013 8.00 116.00 Principal 6/6/2013 5.00 116.00 Principal 6/27/2013 5.00 116.00 Total Labor 18.00 0.00 139.32 0.00 2,088.00 0.00 928.00 0.00 580.00 0.00 580.00 0.00 2,088.00 7/15/2013 12:42:00 PM 4 of 4 City of Corcoran 8200 County Road 116 Corcoran, MN 55340 L A N D F O R M a • From Site to Finish • 105 South Fifth Avenue Te': 612-252- , Suite 513 Minneapolis, MN 45401 Far.: 612-252 -90?? INVOICE 21519 07/15/2013 Corcoran Planning Services :General COR12010:GEN Contract/PO #: For Services Rendered Through 6/30/2013 010 - Public Works Building PP /FP /SP (city file 12 -010) .010 - Survey Professional Services Employee Hours Rate Amount Trosen, Scott C Vigesaa, Thomas Braden Total Professional Services for .010 4.50 135.00 $607.50 1.00 65.00 $65.00 $672.50 Total Charges for .010 - Survey $672.50 Total Charges for .010 - Public Works Building PP /FP /SP (city file 12 -010) .016 - Schmid Hidden Valley 2nd Addition - Topo/Wetland Waiver, PP and FP (City File 12 -016) 30 - Review Application Professional Services Employee Hours $672.50 Rate Amount Lindahl, Kendra S .25 116.00 $29.00 Total Professional Services for 30 Total Charges for 30 - Review Application Total Charges for .016 - Schmid Hidden Valley 2nd Addition - Topo/Wetland Waiver, PP and FP (City File 12-016) $29.00 $29.00 $29.00 Invoice Amount $701.50 Please remit to: Landform, 105 South Fifth Avenue, Suite 513, Minneapolis, MN 55401 Bill Review Report - Landform Professional Services, LLC As of Sunday, June 30, 2013 Project COR12010.GEN Corcoran Planning Services:General Client City of Corcoran 8200 County Road 116 Corcoran MN, 55340 Billing Description P.O. # Prin. Lindahl, Kendra S P.M. Lindahl, Kendra S Rate Schedule 2013 Corcoran City Rates Unbilled Detail Date Hrs /Units Rate Markup Hold Charge COR12010.GEN- .010 -.010 Survey 0.00 672.50 Labor Trosen, Scott C Survey Lead 6/17/2013 1.00 135.00 0.00 135.00 Corcoran Public Works - D/U easement description sketch over pond Trosen, Scott C Survey Lead 6/18/2013 3.50 135.00 0.00 472.50 Corcoran Public Works - D/U easement description sketch over pond Labor Code: Production 1.00 0.00 65,00 Vigesaa, Thomas Braden Survey Technician 1 6/19/2013 1.00 65.00 0.00 65.00 Corcoran- red line revisions Total Labor 5.50 0.00 672.50 COR12010.GEN- .016 -30 Review Application 0.00 29.00 Labor Lindahl, Kendra S Principal 6/17/2013 0.25 116.00 0.00 29.00 follow up with Ron on easement Total Labor 0.25 0.00 29.00 7/15/2013 12:34:23 PM 1 of 1 STATEMENT 29- Jul -13 ROLF ERICKSON ENTERPRISES, INC. SOUTWEST ASSESSING P 0 BOX 47841 PLYMOUTH, MN 55447 CITY OF CORCORAN 8200 Co. Rd. 116 CORCORAN, MN 55340 JULY 2013 ASSESSING FEE $4,107.00 COUNTY DATA FEE $14.19 TOTAL $4,121.19 CITY OF CORCORAN 2013 PERFORMANCE REPORT - GENERAL FUND SIX MONTHS ENDED JUNE 30, 2013 11d. 1 of 5 2013 Variance Account Description 2012 Actual 2013 Budget 2013 Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF Comments REVENUE Other General Government R 100-41900-31020 Delinquent Property Taxes 38,238.90 0.00 0.00 0.00 0.00% 0.00 0.00 R 100 - 41900 -31040 Fiscal Disparities 189,473.17 0.00 0.00 0.00 0.00% 0.00 0.00 R 100 - 41900 -31100 General Property Taxes 2,284,104.86 2,604,456.00 1,062,000.00 1,542,456.00 59.22% 2,604,456.00 0.00 R 100 -41900 -31810 Cable Franchise Fee 38,195.52 35,000.00 0.00 35,000.00 100.00% 35,000.00 0.00 R 100 - 41900 -32110 Liquor License Fee 18,270.00 18,250.00 18,150.00 100.00 0.55% 18,250.00 0.00 R 100 - 41900 -33402 Homestead Credit 10,543.37 0.00 0.00 0.00 0.00% 0.00 0.00 R 100 -41900 -33420 Ag Preserve Credit 5,825.36 0.00 0.00 0.00 0.00% 0.00 0.00 R 100 - 41900 -33421 PERA State Aid 1,845.00 1,845.00 0.00 1,845.00 100.00% 1,845.00 0.00 R 100 - 41900 -33422 Other State Grants and Aids 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 R 100 -41900 -34000 Charges for Services 95.00 0.00 0.00 0.00 0.00% 0.00 0.00 R 100 - 41900 -34103 Zoning /Land Use Appl Fee 7,180.00 6,000.00 5,625.00 375.00 6.25% 6,000.00 0.00 R 100 - 41900 -34105 Copies /Maps 108.39 150.00 284.56 0.00 0.00% 300.00 150.00 R 100-41900-34107 Special Assessment Search 50.00 50.00 25.00 25.00 50.00% 50.00 0.00 R 100 - 41900 -34108 TIF Administration 8,500.00 12,000.00 0.00 12,000.00 100.00% 12,000.00 0.00 R 100- 41900 -34405 Clean Up Day Income 708.71 1,000.00 675.00 325.00 32.50% 675.00 - 325.00 R 100 - 41900 -36200 Miscellaneous Revenues 18,634.83 2,500.00 7,151.00 0.00 0.00% 7,151.00 4,651.00 Work Comp Ins dividend /Sign permit R 100 - 41900 -36210 Interest Earnings 1,952.93 3,000.00 1,404.68 1,595.32 53.18% 3,000.00 0.00 R 100 - 41900 -36220 Other Rents and Royalties 10,848.00 10,848.00 10,848.00 0.00 0.00% 10,848.00 0.00 Cropland rental R 100 - 41900 -36230 Donations 4,575.00 1,100.00 0.00 1,100.00 0.00% 1,100.00 0.00 $ 2,639,149.04 $ 2,696,199.00 $ 1,106,163.24 $ 2,700,675.00 $ 4,476.00 City Hall Operations R 100 - 41941 -34101 Facility Rental 5,890.00 4,500.00 1,957.50 2,542.50 56.50% 4,500.00 0.00 R 100 -41941 -36200 Miscellaneous Revenues 1,228.80 1,000.00 2,259.66 0.00 0.00% 2,260.00 1,260.00 Mailbox posts, NW Jaycees Donation $ 7,118.80 $ 5,500.00 $ 4,217.16 0.00% $ 6,760.00 $ 1,260.00 Police R 100 - 42100 -33423 Police Aid 45,308.00 47,000.00 0.00 47,000.00 100.00% 47,000.00 0.00 R 100 - 42100 -33424 Police POST Board Train Reimb 3,320.90 3,500.00 0.00 3,500.00 100.00% 3,500.00 0.00 R 100 - 42100 -33620 Other County Grants /Aid 11,939.05 10,000.00 4,770.72 5,229.28 52.29% 10,000.00 0.00 Pass through only R 100 - 42100 -34200 Police Permits 2,417.00 1,500.00 804.00 696.00 46.40% 1,500.00 0.00 R 100 - 42100 -34201 Police Serviced Charges 7,162.50 5,000.00 2,275.00 2,725.00 54.50% 5,000.00 0.00 Pass through only R 100 - 42100 -34202 Police Reports /Fees 756.00 1,500.00 461.00 1,039.00 69.27% 1,500.00 0.00 R 100 - 42100 -34204 Training 120.00 0.00 0.00 0.00 0.00% 0.00 0.00 R 100 - 42100 -35101 Fines 80,337.70 90,000.00 24,061.38 65,938.62 73.27% 40,000.00 - 50,000.00 No Civil Violations in 2013 R 100 -42100 -36233 Refunds /Reimbursements 0.00 0.00 8,563.13 0.00 0.00% 8,563.15 8,563.15 Workmans Compensation Reimbursement $ 155,074.61 $ 158,500.00 $ 40,935.23 $ 117,063.15 $ (41,436.85) Building Inspection R 100 - 42400 -32210 Bldg /Plan Review Fees $ 56,020.82 $ 50,000.00 $ 27,438.35 $ 22,561.65 45.12% $ 50,000.00 $ - Public Works R 100 - 43100 -33418 Muni State Aid St Maintenance 126,236.00 130,000.00 62,525.50 67,474.50 51.90% 130,000.00 0.00 R 100 -43100 -34300 Public Works Permits /Fees 3,930.00 3,000.00 1,635.00 1,365.00 45.50% 3,000.00 0.00 R 100 -43100 -34301 Dust Control 73,169.84 55,530.00 3,465.00 52,065.00 93.76% 55,530.00 0.00 R 100 - 43100 -36200 Miscellaneous Revenues 16,789.20 0.00 500.00 0.00 0.00% 0.00 0.00 $ 220,125.04 $ 188,530.00 $ 68,125.50 # $ 188,530.00 $ - Ice & Snow Removal R 100 -43125 -36200 Miscellaneous Revenues 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 $ - $ - $ - $ - $ - Recycling R 100 - 43232 -33610 County Recycling Grant 14,820.00 14,500.00 0.00 14,500.00 100.00% 14,500.00 0.00 R 100 -43232 -34400 Recycling 60,531.35 69,000.00 48,802.39 20,197.61 29.27% 69,000.00 0.00 $ 75,351.35 $ 83,500.00 $ 48,802.39 $ 83,500.00 $ - Parks R 100 - 45200 -33422 Other State Grants and Aids 36,221.20 35,823.00 32,599.08 3,223.92 9.00% 32,599.08 - 3,223.92 NW Trails Grant R 100- 45200 -34101 Facility Rental 1,995.68 1,000.00 1,307.33 - 307.33 - 30.73% 1,307.00 307.00 R 100 -45200 -36200 Miscellaneous Revenues 62.91 0.00 13,525.00 - 13,525.00 0.00% 13,525.00 13,525.00 $3,500 & $10,000 Equipment Grants $ 42,193.79 $ 36,823.00 $ 47,431.41 $ 47,431.08 $ 10,608.08 Transfers to /from Other Funds R 100 -49360 -39200 Transfer from Other Fund Total Revenue $ 3,195,033.45 $ 3,219,052.00 $ 1,343,113.28 $ 1,875,938.72 $ 3,193,959.23 $ (25,092.77) 1 of 5 CITY OF CORCORAN 2013 PERFORMANCE REPORT - GENERAL FUND SIX MONTHS ENDED JUNE 30, 2013 11d. Account Description 2012 Actual 2013 Budget 2013 Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF Comments EXPENSE City Charter E 100-41000-210 Operating Supplies (GENERAL) 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 - 41000 -300 Professional Srvs (GENERAL) 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 - $ - $ - $ - $ - $ City Council E 100 - 41100 -100 Wages and Salaries (GENERAL) 6,600.00 6,600.00 0.00 6,600.00 100.00% 6,600.00 0.00 E 100-41100-122 FICA 409.20 409.00 0.00 409.00 100.00% 409.00 0.00 E 100-41100-126 Medicare 95.70 96.00 0.00 96.00 100.00% 96.00 0.00 E 100-41100-210 Operating Supplies (GENERAL) 0.00 100.00 0.00 100.00 100.00% 100.00 0.00 E 100-41100-364 Worker's Comp Insurance 32.12 55.00 41.00 14.00 25.45% 41.00 -14.00 $ 7,137.02 $ 7,260.00 $ 41.00 $ 7,246.00 $ (14.00) Newspaper /Newsletter/Website E 100 -41130 -351 Newsletter Expenses 4,061.81 4,000.00 2,353.18 1,646.82 41.17% 4,000.00 0.00 E 100-41130-354 Web Site 700.00 700.00 0.00 700.00 100.00% 700.00 0.00 $ 4,761.81 $ 4,700.00 $ 2,353.18 $ 4,700.00 $ - City Administrator E 100-41300-100 Wages and Salaries (GENERAL) 92,518.74 93,987.00 45,524.51 48,462.49 51.56% 111,332.36 17,345.36 E 100 - 41300 -121 PERA 6,707.62 6,814.00 3,248.68 3,565.32 52.32% 7,832.75 1,018.75 E 100-41300-122 FICA 5,147.67 5,827.00 2,633.05 3,193.95 54.81% 6,751.90 924.90 E 100 - 41300 -126 Medicare 1,312.31 1,363.00 507.37 855.63 62.78% 1,470.62 107.62 E 100-41300-130 Employer Paid FSA 0.00 350.00 0.00 350.00 100.00% 700.00 350.00 E 100-41300-131 Employer Paid Health 9,914.01 13,467.00 7,764.63 5,702.37 42.34% 17,113.15 3,646.15 E 100-41300-132 Medical Cafeteria Plan -55.40 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 - 41300 -133 Employer Paid H S A 4,099.99 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 - 41300 -140 Unemployment Comp (GENERAL) 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 - 41300 -208 Training and Instruction 1,812.60 2,500.00 1,261.00 1,239.00 49.56% 2,500.00 0.00 E 100-41300-210 Operating Supplies (GENERAL) 491.67 700.00 384.85 315.15 45.02% 700.00 0.00 E 100 - 41300 -364 Worker's Comp Insurance - 683.48 840.00 354.00 486.00 57.86% 840.00 0.00 E 100 - 41300 -433 Dues and Memberships 847.76 900.00 45.00 855.00 95.00% 900.00 0.00 $ 122,113.49 $ 126,748.00 $ 61,723.09 $ 150,140.78 $ 23,392.78 Clerk/Admin E 100 - 41400 -100 Wages and Salaries (GENERAL) 135,247.23 117,112.00 57,849.62 59,262.38 50.60% 126,797.00 9,685.00 E 100- 41400 -110 Overtime 1,827.35 2,000.00 1,687.86 312.14 15.61% 2,000.00 0.00 E 100 - 41400 -121 PERA 9,921.71 8,635.00 4,221.24 4,413.76 51.11% 8,635.00 0.00 E 100 - 41400 -122 FICA 8,883.26 7,385.00 3,812.08 3,572.92 48.38% 7,985.00 600.00 E 100 - 41400 -126 Medicare 2,077.60 1,727.00 891.46 835.54 48.38% 1,868.00 141.00 E 100-41400-130 Employer Paid FSA 700.00 700.00 350.00 350.00 50.00% 700.00 0.00 E 100 - 41400 -131 Employer Paid Health 7,636.59 26,934.00 10,410.57 16,523.43 61.35% 26,934.00 0.00 E 100 - 41400 -132 Medical Cafeteria Plan 12,018.03 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 - 41400 -133 Employer Paid H S A 3,007.84 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 - 41400 -140 Unemployment Comp (GENERAL) 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 - 41400 -208 Training and Instruction 829.95 3,500.00 1,335.00 2,165.00 61.86% 3,500.00 0.00 E 100 - 41400 -210 Operating Supplies (GENERAL) 403.71 500.00 363.29 136.71 27.34% 500.00 0.00 E 100 - 41400 -300 Professional Srvs (GENERAL) 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 - 41400 -364 Worker's Comp Insurance 1,215.78 1,411.00 1,064.00 347.00 24.59% 1,064.00 - 347.00 E 100 - 41400 -433 Dues and Memberships 35.00 150.00 70.00 80.00 0.00% 150.00 0.00 $ 183,804.05 $ 170,054.00 $ 82,055.12 $ 180,133.00 $ 10,079.00 Elections E 100 - 41410 -210 Operating Supplies (GENERAL) $ 6,262.58 $ 5,000.00 $ - $ 5,000.00 100.00% $ 5,000.00 $ - Auditor/Treasurer E 100 - 41540 -300 Professional Srvs (GENERAL) $ 22,160.50 $ 21,700.00 $ 22,152.00 $ (452.00) - 2.08% $ 23,000.00 $ 1,300.00 Assessor E 100 - 41550 -210 Operating Supplies (GENERAL) 929.29 500.00 509.52 (9.52) - 1.90% 1,000.00 500.00 E 100 - 41550 -300 Professional Srvs (GENERAL) 49,284.00 49,284.00 28,749.00 20,535.00 41.67% 49,284.00 0.00 $ 50,213.29 $ 49,784.00 $ 29,258.52 $ 50,284.00 $ 500.00 Attorney E 100 - 41600 -300 Professional Srvs (GENERAL) 22,352.59 30,000.00 17,816.29 12,183.71 34.81% 30,000.00 0.00 $ 22,352.59 $ 30,000.00 $ 17,816.29 $ 30,000.00 $ - Other General Government E 100 - 41900 -210 Operating Supplies (GENERAL) 31.25 0.00 3,254.40 - 3,254.40 0.00% 3,254.40 3,254.40 2012 Crop Land tax E 100 - 41900 -300 Professional Srvs (GENERAL) 21,040.50 0.00 31,729.79 - 31,729.79 0.00% 35,000.00 35,000.00 E 100 - 41900 -360 Insurance (GENERAL) 18,806.00 45,000.00 54,412.00 - 9,412.00 - 20.92% 54,412.00 9,412.00 E 100 - 41900 -433 Dues and Memberships 24,454.47 24,000.00 19,821.13 4,178.87 17.41% 24,000.00 0.00 2 of 5 CITY OF CORCORAN 2013 PERFORMANCE REPORT - GENERAL FUND SIX MONTHS ENDED JUNE 30, 2013 11d. Account Description 2012 Actual 2013 Budget 2013 Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF Comments $ 64,332.22 $ 69,000.00 $ 109,217.32 $ 116,666.40 $ 47,666.40 Planning & Zoning E 100 - 41910 -210 Operating Supplies (GENERAL) 0.00 0.00 303.77 (303.77) 0.00% 300.00 300.00 E 100 - 41910 -300 Professional Srvs (GENERAL) 41,785.46 32,000.00 27,788.44 4,211.56 13.16% 40,000.00 8,000.00 $ 41,785.46 $ 32,000.00 $ 28,092.21 $ 40,300.00 $ 8,300.00 Code Enforcement E 100 - 41920 -100 Wages and Salaries (GENERAL) 7,543.20 39,419.00 19,226.43 20,192.57 51.23% 39,419.00 0.00 E 100-41920-110 Overtime 0.00 1,000.00 266.43 733.57 73.36% 1,000.00 0.00 E 100 - 41920 -121 PERA 502.91 2,930.00 1,355.16 1,574.84 53.75% 2,930.00 0.00 E 100 - 41920 -122 FICA 445.39 2,506.00 1,357.91 1,148.09 45.81% 2,506.00 0.00 E 100-41920-126 Medicare 104.19 586.00 317.56 268.44 45.81% 586.00 0.00 E 100-41920-130 Employer Paid FSA 0.00 350.00 350.00 0.00 0.00% 350.00 0.00 E 100 - 41920 -131 Employer Paid Health 13,467.00 2,876.45 10,590.55 78.64% 13,467.00 0.00 E 100-41920-132 Medical Cafeteria Plan 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 -41920 -208 Training and Instruction 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 - 41920 -210 Operating Supplies (GENERAL) 1,054.14 1,500.00 333.01 1,166.99 77.80% 1,500.00 0.00 E 100 - 41920 -417 Uniforms 100.00 100.00 100.00 0.00 0.00% 100.00 0.00 $ 10,275.51 $ 61,858.00 $ 26,182.95 $ 61,858.00 $ - City Hall Operations E 100 - 41941 -200 Office Supplies (GENERAL) 1,978.10 3,000.00 1,549.54 1,450.46 48.35% 3,000.00 0.00 E 100 - 41941 -201 Postage /Shipping 1,628.25 2,500.00 881.41 1,618.59 64.74% 2,500.00 0.00 E 100- 41941 -207 Computer Supplies 2,423.59 3,000.00 1,020.91 1 ,979.09 65.97% 3,000.00 0.00 E 100 - 41941 -210 Operating Supplies (GENERAL) 12,496.89 9,500.00 9,303.51 196.49 2.07% 9,500.00 0.00 E 100 - 41941 -300 Professional Srvs (GENERAL) 15,385.05 7,000.00 4,328.30 2,671.70 38.17% 7,000.00 0.00 E 100 - 41941 -321 Telephone 2,182.22 3,000.00 1,280.65 1,719.35 57.31% 3,000.00 0.00 E 100 - 41941 -352 General Notices and Pub Info 2,234.88 2,000.00 1,930.89 69.11 3.46% 2,500.00 500.00 E 100 - 41941 -364 Worker's Comp Insurance 0.00 438.00 0.00 438.00 100.00% 0.00 - 438.00 E 100-41941-380 Utility & Services (GENERAL) 12,832.53 14,500.00 8,399.38 6,100.62 42.07% 14,500.00 0.00 E 100 - 41941 -400 Repairs & Maint Cont (GENERAL) 9,816.79 4,000.00 5,122.29 - 1,122.29 - 28.06% 9,000.00 5,000.00 $4,000 cleaning service E 100 - 41941 -430 Misc. Banking Charge 64.00 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 - 41941 -520 Buildings and Structures 0.00 4,000.00 3,028.81 971.19 0.00% 4,000.00 0.00 E 100 - 41941 -810 Refunds /Reimbursements 0.00 0.00 167.43 - 167.43 0.00% 0.00 0.00 $ 61,042.30 $ 52,938.00 $ 37,013.12 $ 58,000.00 $ 5,062.00 IT (Info Technology) E 100 - 41951 -207 Computer Supplies 7,580.31 7,500.00 6,622.56 877.44 11.70% 7,500.00 0.00 E 100 - 41951 -210 Operating Supplies 0.00 4,500.00 765.38 3,734.62 82.99% 4,500.00 0.00 E 100 - 41951 -300 Professional Srvs 0.00 6,000.00 2,181.25 3,818.75 63.65% 6,000.00 0.00 E 100-41951-530 Improvements Other Than Bldg 0.00 7,000.00 8,309.09 - 1,309.09 - 18.70% 9,000.00 2,000.00 $2,000 from Jaycee's donation 100 -41941 -36200 $ 7,580.31 $ 25,000.00 $ 17,878.28 $ 27,000.00 $ 2,000.00 Police E 100 - 42100 -100 Wages and Salaries (GENERAL) 507,594.11 515,852.00 249,163.50 266,688.50 51.70% 515,852.00 0.00 E 100 - 42100 -110 Overtime 1,506.73 9,500.00 600.38 8,899.62 93.68% 9,500.00 0.00 E 100 - 42100 -111 Overtime Events /Grants 10,756.14 15,000.00 4,450.29 10,549.71 70.33% 15,000.00 0.00 See 100 - 42101 -111 E 100 - 42100 -121 PERA 74,894.25 77,570.00 36,090.61 41,479.39 53.47% 77,570.00 0.00 E 100 - 42100 -126 Medicare 7,615.33 7,811.00 3,775.64 4,035.36 51.66% 7,811.00 0.00 E 100 - 42100 -130 Employer Paid FSA 608.66 2,450.00 657.36 1,792.64 73.17% 2,450.00 0.00 E 100 - 42100 -131 Employer Paid Health 34,814.94 42,699.00 39,992.29 2,706.71 6.34% 42,699.00 0.00 E 100 - 42100 -132 Medical Cafeteria Plan 30,739.96 33,985.00 0.00 33,985.00 100.00% 33,985.00 0.00 E 100 - 42100 -133 Employer Paid H S A 11,486.15 11,297.00 0.00 11,297.00 100.00% 11,297.00 0.00 E 100 - 42100 -200 Office Supplies (GENERAL) 5,236.99 5,000.00 2,250.51 2,749.49 54.99% 5,000.00 0.00 E 100 - 42100 -201 Postage /Shipping 354.44 500.00 -4.65 504.65 100.93% 250.00 - 250.00 E 100 - 42100 -208 Training and Instruction 11,010.16 10,000.00 9,373.37 626.63 6.27% 10,000.00 0.00 E 100 - 42100 -209 Police Reserves 3,119.83 3,500.00 2,537.86 962.14 27.49% 3,500.00 0.00 E 100-42100-210 Operating Supplies (GENERAL) 4,185.49 3,500.00 2,565.94 934.06 26.69% 3,500.00 0.00 E 100 - 42100 -212 Motor Fuels 39,114.51 34,000.00 16,776.24 17,223.76 50.66% 40,000.00 6,000.00 E 100 - 42100 -220 Repair /Maint Supply (GENERAL) 13,397.30 8,000.00 5,965.09 2,034.91 25.44% 8,000.00 0.00 E 100 - 42100 -223 Building Repair Supplies 3,710.63 3,000.00 2,386.32 613.68 20.46% 3,000.00 0.00 E 100 - 42100 -300 Professional Srvs (GENERAL) 40.00 500.00 0.00 500.00 100.00% 500.00 0.00 E 100 - 42100 -301 Prisoner 5,370.25 8,000.00 7,892.24 107.76 1.35% 10,000.00 2,000.00 E 100 - 42100 -304 Legal Fees 25,868.76 30,000.00 17,868.48 12,131.52 40.44% 25,000.00 - 5,000.00 E 100 - 42100 -321 Telephone 7,244.77 7,200.00 3,641.41 3,558.59 49.42% 7,200.00 0.00 E 100 -42100 -323 Radio Units 11,420.06 15,300.00 7,498.21 7,801.79 50.99% 15,300.00 0.00 E 100 - 42100 -364 Worker's Comp Insurance 7,455.55 24,000.00 14,817.00 9,183.00 38.26% 24,000.00 0.00 E 100 - 42100 -380 Utility & Services (GENERAL) 2,140.77 4,000.00 1,253.35 2,746.65 68.67% 4,000.00 0.00 E 100 - 42100 -417 Uniforms 7,768.09 8,460.00 6,438.60 2,021.40 23.89% 8,460.00 0.00 E 100 -42100 -433 Dues and Memberships 870.00 1,000.00 1,470.00 - 470.00 - 47.00% 1,470.00 470.00 3 of 5 CITY OF CORCORAN 2013 PERFORMANCE REPORT - GENERAL FUND SIX MONTHS ENDED JUNE 30, 2013 11d. Account Description 2012 Actual 2013 Budget 2013 Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF Comments $ 828,323.87 $ 882,124.00 $ 437,460.04 $ 885,344.00 $ 3,220.00 Part Time Officers E 100 - 42101 -100 Wages and Salaries (GENERAL) 75,071.69 78,100.00 42,012.80 36,087.20 46.21% 87,100.00 9,000.00 Additional 400 hours unfunded FT injury on duty E 100 - 42101 -111 Overtime Events /Grants 6,353.46 0.00 1,300.00 - 1,300.00 0.00% 0.00 0.00 Contractural events /Safe and Sober events. Budgeted 42100 -111 E 100 - 42101 -121 PERA 1,850.54 2,500.00 1,067.92 1,432.08 57.28% 2,500.00 0.00 E 100- 42101 -122 FICA 4,251.67 4,842.00 2,225.51 2,616.49 54.04% 4,842.00 0.00 E 100- 42101 -126 Medicare 1,180.68 1,132.00 627.96 504.04 44.53% 1,132.00 0.00 E 100 - 42101 -140 Unemployment Comp (GENERAL) 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 $ 88,708.04 $ 86,574.00 $ 47,234.19 $ 95,574.00 $ 9,000.00 Police Admin E 100 - 42102 -100 Wages and Salaries (GENERAL) 39,514.84 42,328.00 19,843.91 22,484.09 53.12% 42,328.00 0.00 E 100 - 42102 -110 Overtime 14.51 500.00 0.00 500.00 100.00% 500.00 0.00 E 100 - 42102 -121 PERA 2,877.90 3,105.00 1,419.14 1,685.86 54.30% 3,105.00 0.00 E 100 -42102 -122 FICA 2,671.35 2,655.00 1,329.57 1,325.43 49.92% 2,655.00 0.00 E 100 -42102 -126 Medicare 624.78 621.00 310.96 310.04 49.93% 621.00 0.00 E 100 - 42102 -130 Employer Paid FSA 350.00 350.00 0.00 350.00 100.00% 350.00 0.00 E 100 - 42102 -131 Employer Paid Health 1,391.55 3,430.00 1,022.73 2,407.27 70.18% 3,430.00 0.00 E 100 - 42102 -132 Medical Cafeteria Plan 4,158.70 2,730.00 2,419.56 310.44 11.37% 2,730.00 0.00 $ 51,603.63 $ 55,719.00 $ 26,345.87 $ 55,719.00 $ - Fire E 100 - 42200 -300 Professional Srvs (GENERAL) 242,082.72 250,000.00 156,235.85 93,764.15 37.51% 250,000.00 0.00 $ 242,082.72 $ 250,000.00 $ 156,235.85 0.00% $ 250,000.00 $ - Building Inspection E 100 - 42400 -300 Professional Srvs (GENERAL) 9,421.02 15,000.00 6,258.61 8,741.39 58.28% 15,000.00 0.00 E 100 - 42400 -437 Surcharges 1,726.95 2,500.00 166.90 2,333.10 93.32% 2,500.00 0.00 $ 11,147.97 $ 17,500.00 $ 6,425.51 $ 17,500.00 $ - Public Works E 100 - 43100 -100 Wages and Salaries (GENERAL) 269,477.33 279,203.00 123,350.21 155,852.79 55.82% 265,907.00 - 13,296.00 E 100 - 43100 -110 Overtime 17,020.37 19,380.00 16,676.35 2,703.65 13.95% 18,116.00 - 1,264.00 E 100 -43100 -121 PERA 20,838.97 21,647.00 9,919.39 11,727.61 54.18% 20,683.00 - 964.00 E 100-43100-122 FICA 16,694.60 18,512.00 8,016.07 10,495.93 56.70% 17,688.00 - 824.00 E 100 - 43100 -126 Medicare 3,954.17 4,329.00 1,824.91 2,504.09 57.84% 4,136.00 - 193.00 E 100 - 43100 -130 Employer Paid FSA 700.00 1,750.00 350.00 1,400.00 80.00% 1,750.00 0.00 E 100 - 43100 -131 Employer Paid Health 42,763.31 67,335.00 27,204.10 40,130.90 59.60% 62,746.00 - 4,589.00 E 100 - 43100 -132 Medical Cafeteria Plan 8,177.36 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 - 43100 -133 Employer Paid H S A 10,281.32 0.00 0.00 0.00 0.00% 0.00 0.00 E 100 - 43100 -140 Unemployment Comp (GENERAL) 0.00 0.00 4,056.51 - 4,056.51 0.00% 4,056.51 4,056.51 E 100- 43100 -208 Training and Instruction 3,739.00 4,000.00 1,820.00 2,180.00 54.50% 4,000.00 0.00 E 100 - 43100 -210 Operating Supplies (GENERAL) 21,090.53 20,000.00 11,174.44 8,825.56 44.13% 20,000.00 0.00 E 100 - 43100 -212 Motor Fuels 37,194.51 32,000.00 21,106.16 10,893.84 34.04% 40,000.00 8,000.00 E 100 - 43100 -220 Repair /Maint Supply (GENERAL) 22,146.83 20,000.00 8,065.79 11,934.21 59.67% 20,000.00 0.00 E 100 - 43100 -222 Seal Coating 40,285.50 50,000.00 0.00 50,000.00 100.00% 50,000.00 0.00 E 100 - 43100 -223 Building Repair Supplies 332.23 4,500.00 1,898.76 2,601.24 57.81% 4,500.00 0.00 E 100 - 43100 -225 Landscape /Ditch Materials 9,178.62 10,000.00 1,883.53 8,116.47 81.16% 10,000.00 0.00 E 100 - 43100 -226 Sign Repair Materials 4,149.14 6,000.00 202.59 5,797.41 96.62% 6,000.00 0.00 E 100 -43100 -227 Crack Filling 12,564.17 10,000.00 9,426.38 573.62 5.74% 10,000.00 0.00 E 100 -43100 -228 Dust Control 94,301.45 100,000.00 86,956.14 13,043.86 13.04% 100,000.00 0.00 E 100 - 43100 -229 Culverts 11,132.49 13,000.00 0.00 13,000.00 100.00% 13,000.00 0.00 E 100 - 43100 -232 Gravel 117,765.32 130,000.00 114,846.53 15,153.47 11.66% 130,000.00 0.00 E 100 - 43100 -233 Asphalt Maint/Patching 143,633.95 130,000.00 2,141.40 127,858.60 98.35% 130,000.00 0.00 E 100 -43100 -300 Professional Srvs (GENERAL) 2,100.00 2,100.00 2,216.00 - 116.00 - 5.52% 2,100.00 0.00 E 100 - 43100 -321 Telephone 5,005.41 5,600.00 2,334.52 3,265.48 58.31% 5,600.00 0.00 E 100 -43100 -364 Worker's Comp Insurance 20,996.21 15,076.00 17,399.00 - 2,323.00 -15.41% 17,399.00 2,323.00 E 100- 43100 -380 Utility & Services (GENERAL) 7,726.11 9,000.00 4,988.32 4,011.68 44.57% 9,000.00 0.00 E 100 - 43100 -381 Street/Signal Lights 2,142.23 3,500.00 2,013.72 1,486.28 42.47% 3,500.00 0.00 E 100 - 43100 -417 Uniforms 5,873.64 7,000.00 2,414.37 4,585.63 65.51% 7,000.00 0.00 $ 951,264.77 $ 983,932.00 $ 482,285.19 $ 977,181.51 $ (6,750.49) Ice & Snow Removal E 100 - 43125 -210 Operating Supplies (GENERAL) $ 23,935.01 $ 29,000.00 $ 15,104.40 $ 13,895.60 47.92% $ 29,000.00 $ - Engineeering E 100 -43170 -300 Professional Srvs (GENERAL) $ 53,364.97 $ 40,000.00 $ 27,859.33 $ 12,140.67 30.35% $ 40,000.00 $ - Employee Benefit Chgs E 100 - 43190 -300 Professional Srvs (GENERAL) 0.00 3,000.00 0.00 $ 3,000.00 100.00% $ 3,000.00 $ - 4 of 5 CITY OF CORCORAN 2013 PERFORMANCE REPORT - GENERAL FUND SIX MONTHS ENDED JUNE 30, 2013 11d. Account Description 2012 Actual 2013 Budget 2013 Actual Amount Remaining % Remaining Year End Forecast Budget vs YEF Comments Recycling E 100 - 43232 -210 Operating Supplies (GENERAL) 826.95 1,000.00 750.00 250.00 25.00% 1,000.00 0.00 E 100 - 43232 -300 Professional Srvs (GENERAL) 64,742.64 69,000.00 39,955.16 29,044.84 42.09% 69,000.00 0.00 $ 65,569.59 $ 70,000.00 $ 40,705.16 $ 70,000.00 $ - Parks E 100- 45200 -100 Wages and Salaries (GENERAL) 17,205.28 27,345.00 10,889.60 16,455.40 60.18% 27,345.00 0.00 E 100 - 45200 -110 Overtime 477.00 0.00 221.25 - 221.25 0.00% 0.00 0.00 E 100 - 45200 -122 FICA 1,097.84 1,695.00 687.34 1,007.66 59.45% 1,695.00 0.00 E 100 - 45200 -126 Medicare 256.76 397.00 160.76 236.24 59.51% 397.00 0.00 E 100 - 45200 -210 Operating Supplies (GENERAL) 8,561.82 8,000.00 20,134.27 - 12,134.27 - 151.68% 24,000.00 16,000.00 $3,500 and $10,000 grant 100 - 45200 -36200 E 100 - 45200 -220 Repair /Maint Supply (GENERAL) 751.97 1,100.00 256.78 843.22 76.66% 1,100.00 0.00 E 100 - 45200 -221 Maintenance Projects 13,592.11 15,000.00 9,951.54 5,048.46 33.66% 15,000.00 0.00 E 100 - 45200 -321 Telephone 613.84 700.00 379.04 320.96 45.85% 700.00 0.00 E 100 -45200 -364 Worker's Comp Insurance - 1,815.18 4,493.00 947.00 3,546.00 78.92% 4,493.00 0.00 E 100 -45200 -380 Utility & Services (GENERAL) 4,571.52 7,100.00 3,534.94 3,565.06 50.21% 7,100.00 0.00 E 100 - 45200 -530 Improvements Other Than Bldgs 36,221.20 35,823.00 32,599.08 3,223.92 9.00% 32,599.08 - 3,223.92 NW Trails Grant $ 81,534.16 $ 101,653.00 $ 79,761.60 $ 114,429.08 $ 12,776.08 Total Expense $ 3,001,355.86 $ 3,175,544.00 $ 1,753,200.22 $ 3,292,075.77 $ 116,531.77 GENERAL FUND TOTALS Total Revenue $ 3,195,033.45 $ 3,219,052.00 $ 1,343,113.28 $ 3,193,959.23 $ (25,092.77) Total Expense $ 3,001,355.86 $ 3,175,544.00 $ 1,753,200.22 $ 3,292,075.77 $ 116,531.77 Total Revenue - Total Expense $ 193,677.59 $ 43,508.00 $ (410,086.94) $ (98,116.54) $ (141,624.54) 5 of 5 10a. Communications and Security Options for Public Works Facility Rich Asleson 8/1/13 Following are recommendations and options for communication and security for the new Public Works facility. The telephone and internet service are pretty well defined unless there is council objection for any reason. The security portion provides a number of options ranging from not too expensive to quite expensive and council direction is needed to select which options should be pursued. There may be additional updates to this at the council meeting. The preferred Council action would be to decide, based on the estimated costs give here, what options to go ahead and include — assuming the actual end cost is reasonably close to the estimates given here. Alternately the Council could indicate which options are preferred and we could try to provide price quotes for those items at the Aug 22 meeting. The motivation to approve now would be to avoid that two week delay. Internet Service: Our options are either Nextera wireless service from the tower in Burshville next to the Ebert Construction office or a T1 connection from CenturyLink. Either would be 1.5 megabit (MB) service. This is not blazing fast service but it is all we had at City Hall for many years. It was barely adequate for the amount of activity at City Hall but should be quite adequate for the use it will get at the PW. For a price, the speed could be increased from either provider in the future if needed. Either service should work good for us but the Nextera service would cost only about half as much so Nextera is my recommendation. Costs Nextera Wireless: CenturyLink T1 One Time: Installation $150 $0 Monthly: Service $169 with a 3 year contract $350 -$360 with similar contract Telephone Service Telephone service will be using the Shoretel system at City Hall. Phones at the PW facility will be connected to City Hall via the internet and will act as if they were located at City Hall. The number of these phones needed is not completely determined but will probably be two or three. The cost per phone is about $175 to buy the phone itself plus another one time $150 fee to license the phone with voice mail. We currently have two phones available so to use three phones we need to buy only one. (For reasons discussed below we will most likely also have two CenturyLink phone lines into the building, one dedicated to the fire alarm. If there is a second line it could potentially have any number of regular phones throughout the building connected to it). Cost One Phone Use and VM license Power bricks for 2 phones $175 $150 $ 70 Security and Other Options Here is where there are many options. This section presents some approximate costs for various levels of security. What is needed here is a council decision, or at least a council consensus on which options should be included. This first item is not an option. There is a code requirement that we have a contract with a UL listed monitoring service (Wright Hennepin Electric for example) to monitor the sprinkler system. This will phone the monitoring service if the sprinkler system activates. To facilitate the monitoring, W -H would require redundant phone connections, one line is required by code to be dedicated to the fire alarm monitor but the other line (the backup for the fire alarm) could be shared with other devices. Cost 10a. Wright- Hennepin Electric Installation $350 -$700 depends on if dialer is included or must be purchased. Monthly service fee $28 CenturyLink POTS phone lines (2) Monthly service — $80 We do not need any voice mail, call forwarding or any extras of any kind on these lines. Other options to consider are, 1) power yard gate openers with keypad, card, or RF (ie. Garage door opener) activation, 2) fuel pump controls, 3) motion sensor lighting by fuel pumps, 4) key or card building access, 5) smoke detection (in addition to the sprinkler monitor) in certain areas of the building, 6) other security options such as cameras and door alarms. There may very well be other options not listed here that should be considered. Power Yard Gate Openers A power gate opener would be activated by either a keypad or a garage door opener type mechanism. Public works personnel need open and close the gates frequently. Since the fuel tanks are within the yard, the police department also needs access to the yard at all hours of the day and night to fuel their vehicles. Cost for this is unknown at this time but it would probably be comparable to an overhead door opener. Manual operation of the gates would be very clumsy and would probably result in the gates being left open at times when there was no one at the facility. For these reasons, this option should be considered a necessity for both yard gates. Fuel Pump Controls Some mechanism will need to be provided to turn the fuel pumps on /off. This mechanism must be by the pumps so police can fuel their vehicles at any time of day or night. This may be simply a lockbox by the pump and is part of the fuel dispensing system that public works staff is investigating. Lighting by Fuel Pumps There should be motion sensor activated lighting by the fuel tanks. This would provide automatic lighting for police fueling squad cars during the night as well as snow plows at 4:00 AM in the winter time. The motion sensor might also provide some measure of deterrence for theft. If the tanks are moved next to the building a light on the side of the building would suffice. If the fuel tanks are left some distance from the building as they are currently drawn, a light post by the tanks would be needed. This would be due to the ordinance limitation on the angle of illumination from a light. I do not know the cost for this option but would be quite modest if it was on the building and somewhat more if a separate lamp post was required. This option should be included — and it may already be. Key or Card Building Access Card access can be a magnetic stripe card to swipe or a proximity type RFID card which would unlock the door by holding the card near the lock. Some advantages of card access are: 1) Entries are recorded; which door, which card, and at what time 2) If a card is lost it can simply be deactivated in the software so it would not work any more. If, on the other hand, a key is lost locks must be changed and a whole set of new keys distributed to all key holders. 3) It is possible to enable cards at only certain times of the day and /or at only certain doors. This may be a capability we do not need, however. The obvious disadvantage to card access is the cost. If the cost for doing all doors seems too high, a compromise that would minimize the number of keys needed would be to add card access to a few (maybe 2) doors; namely those that would be used by the largest number of people, including police officers, administrator, and others, while the doors that are likely to be used only by public works personnel could be keyed. Minimizing the number of keys issued should minimize the likelihood of keys being lost. Cost — approximate "back of the envelope" cost from Wright Hennepin Control panel, door hardware, and software for first 2 doors $2400 Control panel and hardware for each additional 2 doors $2000 Comparable cost for regular keyed door lock — each $ 200 10a. Smoke Detection The sprinkler system is required by code to generate an alarm to a monitoring organization. In addition we could also install smoke detectors in areas of the building where exhaust and /or other fumes would not activate the alarm — generally the office area. The "strobes" listed are horn and flashing lights that activate when any detector goes off. Cost — again a "back of the envelope" estimate from Wright Hennepin Four detectors and four strobes — $1600 -$1900 This is a one time installation fee. There is no increase in monthly fee Cameras and Door Alarms Cameras could watch any areas, fuel pumps for example, and door alarms would detect unauthorized building entry. These items are probably not required at this time; especially the cameras. Cost Rough estimate for alarms on five doors $1800 This is a one time installation fee There is no increase in monthly fee Video Cameras — quite costly Probably a minimum of $10,000 for installation and base equipment not including cameras Cameras are estimated at $1500 each. This would be a digital camera system. It would internally recorded but would not be monitored by Wright Hennepin. Other Items: Miscellaneous hardware, wiring installation etc $2500 STAFF REPORT Document No. 10b. Council Meeting: August 8, 2013 Prepared By: Brad Martens Topic: Maple Hill Community Center Action Required: Direction Summary: At the July 25, 2013 City Council meeting, staff updated the City Council on the Maple Hill Community Center project. The City Council directed staff to set up a meeting with specific stakeholders for the project which was held on July 30, 2013 and included Mayor Guenthner, Councilor Lynch, Jeff Carson, Barry Hay, Brian Dejewski (phone), Jill Dejewski (phone), and Brad Martens. At that meeting staff presented a timeline for completing the project which is attached. Additionally, a conversation was held in regards to responsibilities of costs incurred from the day to day operations of the community center. Barry Hay of Maple Hill Estates stated he would be willing cover utility costs. Brian Dejewski of Mobile Hope stated that Mobile Hope would not be contributing to day to day costs in the operation of the community center. This leaves costs other than utilities to be paid for by the City or other entity. In order to facilitate the drafting of agreements staff was asked to produce an annual operating budget for the proposed community center. This draft budget is attached for City Council review. Staff is requesting the City Council consider taking a position on what items the City is willing to fund in order to continue drafting the agreements necessary for the operation of the facility. It is staff opinion that no further action should be formally taken on the project until agreements are approved to ensure the responsibilities of the City, Barry Hay, and Mobile Hope are confirmed. Financial /Budget: The costs shown in the attached budget would be funded out of the City's General Fund. These costs would be new expenditures for the City in 2014 and beyond. Options: 1. Provide guidance to staff on what level of financial contribution the City should budget for in order to operate the proposed Maple Hill Community Center. 2. Send back to staff for further review. Recommendation: N/A Staff Report—April 17, 2003 Special Council Meeting Prepared by Planner Lindahl, Landform Page 2 Council Action: Provide guidance to staff on what level of financial contribution the City should budget for in order to operate the proposed Maple Hill Community Center. Attachments: 1. Maple Hill Community Center Project Timeline 2. Draft Maple Hill Community Center Projected Annual Operating Budget 1 Ob. Maple Hill Community Center Project Timeline Item Assigned To Completion Date Status Project Meeting Brad 7/30/2013 Scheduled for 7/30/2013 Lease Agreement — Barry Hay (terms agreed to — non - binding) City Attorney/ Barry /Brad 8/9/13 Program Agreement — Mobile Hope (terms agreed to — non - binding) City Attorney/ Brian /Brad 8/9/13 Lease and Program Agreements submitted to Hennepin County for Approval Brad 8/12/13 Lease and Program Agreements approved by Hennepin County Hennepin County 8/15/13 City Council approval of Agreements Brad 8/22/13 Bid documents package submitted to Hennepin County for review. Brad 8/30/13 Bid documents back from Hennepin County Hennepin County 9/6/13 City Council approval of bid documents /RFP Brad 9/12/13 Two copies of bids submitted /RFP sent paper Brad 9/13/13 Advertising for bids in local paper Brad 9/19/13 Pre -bid Orientation meeting Brad 9/25/13 Bids due /bid opening Brad 10/2/13 Bids submitted to Hennepin County for review Brad 10/2/13 City Council awards bid (if no additional financing gap exists) Brad 10/10/13 Contractor applies for Building Permit Contractor 10/18/13 Building Permit approved Metro West 11/1/13 Pre - Construction meeting with contractor and Hennepin County Construction begins Draft Maple Hill Community Center Projected Annual Operating Budget 10b. Notes: All expenses other than Capital Outlay have an annual increase of 3% No cost assumed for future water /sewer billing Assumes all exterior maintenance (lawn mowing, snow removal, etc.) is responsibility of Maple Hill Estates Assumes that there is no additional staff costs for City (Police, site supervision) $267,973 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 Materials and Supplies TP, Paper Towels, Can liners, etc. 1000 1030 1061 1093 1126 1159 1194 1230 1267 1305 1344 1384 1426 1469 1513 1000 1030 1061 1093 1126 1159 1194 1230 1267 1305 1344 1384 1426 1469 1513 Professional Services 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Communications Telephone ($50 /month) Internet ($50 /month) 1200 1236 1273 1311 1351 1391 1433 1476 1520 1566 1613 1661 1711 1762 1815 600 618 637 656 675 696 716 738 760 783 806 831 855 881 908 600 618 637 656 675 696 716 738 760 783 806 831 855 881 908 Utilities Electricity (based on PW) Natural Gas Water (future expense) Sewer (future expense) 3600 3708 3819 3934 4052 4173 4299 4428 4560 4697 4838 4983 5133 5287 5445 2600 2678 2758 2841 2926 3014 3105 3198 3294 3392 3494 3599 3707 3818 3933 1000 1030 1061 1093 1126 1159 1194 1230 1267 1305 1344 1384 1426 1469 1513 Insurance (estimated by agent) 1400 1442 1485 1530 1576 1623 1672 1722 1773 1827 1881 1938 1996 2056 2118 Cleaning Weekly ($50/week) Carpet Cleaning (twice annually) 3200 3296 3395 3497 3602 3710 3821 3936 4054 4175 4301 4430 4562 4699 4840 2600 2678 2758 2841 2926 3014 3105 3198 3294 3392 3494 3599 3707 3818 3933 600 618 637 656 675 696 716 738 760 783 806 831 855 881 908 Waste Removal Garbage ($30/m onth) Recycling 395 407 419 432 445 458 472 486 500 515 531 547 563 580 597 360 371 382 393 405 417 430 443 456 470 484 498 513 529 545 35 36 37 38 39 41 42 43 44 46 47 48 50 51 53 Maintenance /Repairs 1000 1030 1061 1093 1126 1159 1194 1230 1267 1305 1344 1384 1426 1469 1513 Improvements 1000 1030 1061 1093 1126 1159 1194 1230 1267 1305 1344 1384 1426 1469 1513 Capital Outlay 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 Total Expenditures $14,795 $15,179 $15,574 $15,981 $16,401 $16,833 $17,278 $17,736 $18,208 $18,695 $19,195 $19,711 $20,243 $20,790 $21,354 Notes: All expenses other than Capital Outlay have an annual increase of 3% No cost assumed for future water /sewer billing Assumes all exterior maintenance (lawn mowing, snow removal, etc.) is responsibility of Maple Hill Estates Assumes that there is no additional staff costs for City (Police, site supervision) $267,973 STAFF REPORT Document No. 10c. Council Meeting: August 8, 2013 Prepared By: Brad Martens Topic: Sanitary Sewer and Water Services Policy Action Required: None Summary: At the July 25, 2013 City Council meeting a draft Sanitary Sewer and Water Services Policy was presented to the Council. Due to a variety of questions and comments from the Council, Mayor Guenthner requested the Council send their comments to staff in order to compile a list of items to bring back to discuss at the next meeting. Staff has received questions and comments from the City Council and finds it wise to wait to further review the Policy until the Ordinance is also available as staff believes a great majority of the questions will be answered by the Ordinance. Staff is working with the City Attorney to draft the Ordinance with the hope of having it available for the second meeting in August or the first meeting in September. Financial /Budget: N/A Options: N/A Recommendation: N/A Council Action: None Attachments: N/A STAFF REPORT / ADMINISTRATION Agenda Item 11a. Council Meeting: August 8, 2013 Prepared By: Mike Pritchard Topic: Karachenets New Construction Agreement Action Required: Approval of Agreement Background- Sergey and Olga Karachenets purchased the property at 19510 Hackamore Road, Corcoran, MN; this lot has an existing home. Although the existing home is habitable and currently occupied by the Karachenets, the property was purchased with the intention of building a new home and demolishing the existing home. The property owners have submitted a building permit application, a letter (see attached) requesting the City to draft an agreement allowing them to reside in their existing home while building their new home, and an escrow in the amount of $10,000. The City Attorney has drafted the Karachenets New Construction Agreement (see attached) for your review and approval. The home is to be constructed and have a Certificate of Occupancy issued this year; the existing home is then to be razed and removed no later than June 1, 2014. Recommendation- Staff finds the Karachenets request to build a new home while residing in the existing home to be reasonable and recommends approval of the agreement. July 29, 2013 City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Re: 19510 Hackamore Road, Corcorn, MN 55340 PID: 36- 119 -23 -34 -0017 Legal Description: Hedtke's Hackamore Homesites, Lot 5, Block 2, Hennepin County To whom it may concern: I, Segey Karachenets, am requesting that the City of Corcoran to draft an agreement to allow me to build a new home at the above referenced property, while living in the existing home. At the time a Certificate of Occupancy is issued for the new home, the existing home will be razed and removed at the owner's expense. I am also submitting an Escrow in the amount of $10,000 until all work is completed to the satisfaction of the City. I understand that all costs associated with drafting and executing the agreement will be paid for by me. Please contact me if you have any questions at tp 1 2, 2 S 2 ' 6 2/ Sincerely, Segey Karachenets Owner cp� „4 6t2 YQD 6 11a. AGREEMENT WHEREAS, this agreement is entered into between the City of Corcoran ( "City ") and Sergey Karachenets and Olga Karachenets, husband and wife, 19510 Hackamore Road, Corcoran, Minnesota ( "Karachenets "). WHEREAS, Karachenets have applied to the City for permission to build a new home structure on the following described property: Property address: 19510 Hackamore Road PID #: 36- 119 -23 -34 -0017 Legal Description: Lot 5, Block 2, Hedtke's Hackamore Homesites, Hennepin County, Minnesota WHEREAS, Karachenets have requested that the City permits them to live in the existing home on the above - referenced real property during said construction and has further requested that the city grant them adequate time to remove the existing home structure. WHEREAS, Karachenets have deposited $10,000 in escrow to cover City expenses incurred in preparing this Agreement and administering this process; further, the earnest money could be used in the event the City is required to enforce this Agreement. NOW, THEREFORE, the parties hereto agree as follows: (1) City hereby grants permission to Karachenets to construct a new single family dwelling unit on the above - referenced property while at the same time remaining and residing in the existing home on said premises. (2) Karachenets agrees to complete construction of the new homestead in the calendar year 2013, and further agrees to raze and remove the existing home on the above - described property no later than June 1, 2014. (3) Karachenets agrees that should the City be forced to seek enforcement of this agreement that Karachenets will reimburse the City for all costs, including reasonable attorney's fees, associated with said enforcement. (4) The $10,000 escrow provided by Karachenets will be used to reimburse the City for the cost of preparing this Agreement and for costs associated with administering this Agreement; any amounts remaining at the completion of the home project will be returned to Karachenets. Signatures on following page Dated: Dated: STATE OF MINNESOTA ) ) ss. COUNTY OF ) OWNERS: Sergey Karachenets Olga Karachenets 11a. The foregoing instrument was acknowledged before me this day of , 2013, by Sergey Karachenets and Olga Karachenets, husband and wife. Date Date STATE OF MINNESOTA ) ss. COUNTY OF HENNEPIN CITY OF CORCORAN: Ken Guenthner, its Mayor Jeanie Heinecke, its City Clerk The foregoing instrument was acknowledge before me this day of , 2013, by Ken Guenthner, the Mayor and Jeanie Heinecke, the City Clerk of the City of Corcoran, a municipal corporation under the laws of Minnesota, on behalf of said municipal corporation. Notary Public THIS INSTRUMENT WAS DRAFTED BY: Jeffrey A. Carson, Esq. CARSON, CLELLAND & SCHREDER 6300 Shingle Creek Parkway, Suite 305 Minneapolis, MN 55430 763 - 561 -2800 STAFF REPORT Document No. 11b. Council Meeting: August 8, 2013 Prepared By: Brad Martens Topic: Public Works Facility — Change Order Requests Action Required: Approval Summary: At the July 30, 2013 Public Works Facility Steering Committee meeting staff was presented with several change orders for City Council approval. Each of the requests are attached along with an overview. Financial /Budget: If all change orders are approved the result would be a reduction of $94,268.55 from the project. Options: 1. Approve change orders as presented. 2. Send back to staff for further review. Recommendation: The Public Works Facility Steering Committee recommends approving the change orders as presented. Council Action: Consider a motion to approve change orders as presented. Attachments: 1. Change Order Request Overview 2. CMPR 001 3. CMPR003 4. CMPR 004 5. CMPR 005 6. CMPR 006 7. PROO4 8. PROO5 9. PROO6 10. PR007 11. PR008 Change Order Request Overview Number Amount Description CMPR 001 $9,296.28 Increase due to addition of rock for turn around area CMPR 003 $180.25 Increase due to work required to clean mud /dirt off CR 19 CMPR 004 $1,154.63 Increase due to fabric and rip rap materials required by Elm Creek Watershed District CMPR 005 - $56,650.00 Decrease due to elimination of fees from Xcel Energy and Centerpoint Energy CMPR 006 - $309.00 Decrease due to change in location of fire panel PR004 - $297.67 Decrease due to decrease in actual cost of block PR005 - $41,852.38 Deduct due to reduced roof screening PR006 - $2,595.60 Deduct due to removal of culvert from plan PR007 $4,529.94 Increase due to addition of spill containment floor in vehicle maintenance area PR008 - $7,725.00 Decrease due to change in transfer switch required by Xcel Energy - $94,268.55 Change Proposal 1 ESRT nnNYTEnUCTWN To: Oenel Architects 1795 St Clair Ave St Paul, MN 55105 -1941 Ph: (651)696 -5186 Fax: (651)696 -5188 Description: Add rock turn around 23350 County Road 10 Corcoran, MN 55357 Ph : 763.498-7544 Number: CMPR 001 Date: 6/11/13 Job: 6619 Corcoran Public Works Facility Phone: We are pleased to offer the following specifications and pricing to make the following changes: Amount to add rock turn around. The total amount to provide this work is (Please refer-to attached sheet for details.) If you have any questions, please contact me at . 59,296.28 Submitted by: Cc: Approved by Date: Page 1 of 2 t#IFEH June 14, 2013 Bruce Ternes Ebert Construction 23350 County Road 10 Corcoran, MN 55357 COMPANIES 5050 Barthel Industrial Dr. PQ Box 256 Albertville, MN 55301 Phone (763) 497 -2428 Fax (763) 497-3893 www.fehncompanles.com RE: Corcoran Public Works Bruce, Please process a change order for the following extra work: Import & place 3" minus for construction access to the site, Date Description June 7, 2013 D6T GPS Dozer June 7, 2013 Packer June 7, 2013 3" Minus Delivered Sincerely Scott J. Lekatz Estimator /Project Manag Unit Quantity Unit Price Amount HR 3.00 $230.00 $690.00 HR 1.50 $167.00 $250.50 TN 390.60 $19.71 $7698.73 Total: $8,639.23 FEH June 14, 2013 Bruce Ternes Ebert Construction 23350 County Road 10 Corcoran, MN 55357 COMPANIES 5050 Barthel Industrial Dr. PO Box 256 Albertville, MN 55301 Phone (763) 497 -2428 Fax (763) 487 -3893 www,tehncornpanlee,corn RE: Corcoran Public Works Bruce, Please process a change order for the following extra work: Deliver a load of 1 1/2" Rock for footings. Date Sincere Description 1 112" Rock Delivered Scott J. Lekatz Estimator/Project anag Unit Quantity Unit Price Amount TN 18.00 $21.46 $386.28 Total: $386.28 E3ERT CONSTRUCTION To: City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Ph: (763)420 -2288 Fax: (763)420 -6056 23350 County Road 10 Corcoran, MN 55357 Ph : 763 -498 -7844 Change Proposal Number: CMPR 003 Date: 7/16/13 Job: 6619 Corcoran Public Works Facility Phone: Description: Amount to add County Road 19 sweeping and mud clearing We are pleased to offer the following specifications and pricing to make the following changes: The total amount to provide this work is (Please refer to attached sheet for details.) If you have any questions, please contact me at . $180.25 Submitted by: Cc: Approved by Date Page 1 of 2 EBERT CONSTRUCTION Change Proposal CMPR 003 Price Breakdown Continuation Sheet Description: Amount to add County Road 19 sweeping and mud clearing 23350 County Road 10 Corcoran, MN 55357 Ph : 763 - 498 -7844 Description Labor Material Equipment Subcontract Other Price Clean -up $175.00 $175.00 Fee $175.00 Subtotal: 3.00% Total: $175.00 $5.25 $180.25 Page 2 of 2 E3ERT CONSTRUCTION Change Proposal To: Oertel Architects 1795 St Clair Ave St Paul, MN 55105 -1941 Ph: (651)696 -5186 Fax: (651)696 -5188 Description: Changes to Civil Per Elm Creek Review 23350 County Road 10 Corcoran, MN 55357 Ph : 763 - 498 -7844 Number: CMPROO4 Date: 7/30/13 Job: 6619 Corcoran Public Works Facility Phone: We are pleased to offer the following specifications and pricing to make the following changes: Amount to add stand pipe, riprap and geotextile fabric per Elm Creek Water Shed Review and revised sheet C4.5 The total amount to provide this work is $1,154.63 (Please refer to attached sheet for details.) If you have any questions, please contact me at . Submitted by: Bruce Ternes (Ebert PM) Cc: Approved by- Date- Page 1 of 2 EBERT CONSTRUCTION Change Proposal CMPROO4 Price Breakdown Continuation Sheet Description: Changes to Civil Per Elm Creek Review 23350 County Road 10 Corcoran, MN 55357 Ph: 763- 498 -7844 Description Earthwork Labor Material Equipment Subcontract Other Price $1,121.00 $1,121.00 Subtotal: Fee $1,121.00 3.00% Total: $1,121.00 $33.63 $1,154.63 Page 2 of 2 FEH July 12, 2013 COMPANIES Bruce Ternes Ebert Construction 23350 County Road 10 Corcoran, MN 55357 5050 Barthel Industrial Dr. PO Box 256 Albertville, MN 55301 Phone (763).497 -2428 Fax (763) 497 -3893 www.fehncompanies.com RE: Corcoran Public Works Bruce, Please process a change order for the following extra work: Adding material per revised plan C -4.5. Description Unit Quantity Unit Price Amount Add Standpipe EA 1.00 $621.00 $621.00 Add Rip Rap and Geotextile Fabric EA 1.00 $500.00 $500.00 Scott J. Lekatz Estimator /Project Manag Total: $1,121.00 Change Proposal r EBERT CONSTRUCTION To: Oertel Architects 1795 St Clair Ave St Paul, MN 55105 -1941 Ph: (651)696 -5186 Fax: (651)696 -5188 Description: Power and Gas Utility Changes 23350 County Road 10 Corcoran, MN 55357 Ph: 763- 498 -7844 Number: CMPR 005 Date: 7/30/13 Job: 6619 Corcoran Public Works Facility Phone: We are pleased to offer the following specifications and pricing to make the following changes: General Conditions Cost Forcast Deductions Natural Gas will be installed to the building at no change $5000.00 forcats. Deduct $5,000.00 Electrical Power will be installed to the building at no charge $50,000 forcast. Dedcut $50,000 The total amount to provide this work is $- 56,650.00 (Please refer to attached sheet for details.) If you have any questions, please contact me at . Submitted by: Bruce Ternes (Ebert PM) Cc: Approved by Date' Page 1 of 2 EBERT CONSTRUCTION Change Proposal CMPR 005 Price Breakdown Continuation Sheet Description: Power and Gas Utility Changes 23350 County Road 10 Corcoran, MN 55357 Ph : 763 - 498 -7844 Description Electrical Service -Bldg Gas Service -Bldg Labor Material Equipment Subcontract Other Price $- 50,000.00 $- 50,000.00 $- 5,000.00 $- 5,000.00 Subtotal: $- 55,000.00 Fee - $55,000.00 3.00% 5- 1,650.00 Total: $- 56,650.00 Page 2 of 2 EBERT CONSTRUCTION To: Oertel Architects 1795 St Clair Ave St Paul, MN 55105 -1941 Ph: (651)696 -5186 Fax: (651)696 -5188 Description: Relocate FP -1 23350 County Road 10 Corcoran, MN 55357 Ph : 763 - 498 -7844 Change Proposal Number: CMPR 006 Date: 7/30/13 Job: 6619 Corcoran Public Works Facility Phone: We are pleased to offer the following specifications and pricing to make the following changes: Amount to deduct to move FP -1 from North East corner of vehicle storage to SE corner The total amount to provide this work is (Please refer to attached sheet for details.) If you have any questions, please contact me at . $- 309.00 Submitted by: Bruce Ternes (Ebert PM) Cc: Approved by Date' Page 1 of 2 E3ERT CONSTRUCTION Change Proposal CMPR 006 Price Breakdown Continuation Sheet Description: Relocate FP -1 23350 County Road 10 Corcoran, MN 55357 Ph : 763 - 498 -7844 Description Electrical Labor Material Equipment Subcontract Other Price $- 300.00 $- 300.00 Fee Subtotal: - $300.00 3.00% Total: $- 300.00 $ -9.00 $- 309.00 Page 2 of 2 Bruce Ternes From: Loberg Electric [lobergelec ©gmail.com] Sent: Wednesday, July 24, 2013 12:45 PM To: Bruce Ternes; Steve Bastin Subject: CORCORAN CHANGE ORDER Steve, Bruce, I would like to request approval to move panel FP -1 from the NE corner of the vehicle parking area to the SE corner of the vehicle parking area. This would decrease the length of the feeders to the fueling station and make the emergency shut off button much closer to the contactor for shutting off the panel in case of emergency. This change would result in a price deduct of $300.00. I will need this approved ASAP as I am going to start my underground work on Friday. I apologize for the short notice as I tried to bring this up before but did not go through the proper channels. Please let me know your thoughts either way. -- Thank You, Jared Loberg Loberg Electric, Inc 24a 1st Avenue NE Buffalo, MN 55313 763- 682 -2100 763 - 682 -6186 (fax) 763 - 439 -7458 (cell) Change Proposal I E3ERT CONSTRUCTION To: Oertel Architects 1795 St Clair Ave St Paul, MN 55105 -1941 Ph: (651)696 -5186 Fax: (651)696 -5188 23350 County Road 10 Corcoran, MN 55357 Ph : 763 -498 -7844 Number: PR004 Date: 5/8/13 Job: 6619 Corcoran Public Works Facility Phone: Description: Provide dedcut for intermediate series burnished block selection We are pleased to offer the following specifications and pricing to make the following changes: Amount to deduct cost of selecting an intermidiate style burnished block in lieu of Designer Plus selction range The total amount to provide this work is $- 297.67 (Please refer to attached sheet for details.) If you have any questions, please contact me at . Submitted by: Cc: Approved by Date. Page 1 of 2 E3ERT CONSTRUCTION Change Proposal PROO4 Price Breakdown Continuation Sheet Description: Provide dedcut for intermediate series burnished block selection 23350 County Road 10 Corcoran, MN 55357 Ph: 763- 498 -7844 Description Labor Material Equipment Subcontract Other Price Masonry $- 289.00 $- 289.00 Fee Subtotal: - $289.00 3.00% Total: $- 289.00 $ -8.67 $- 297.67 Page 2 of 2 DATE: 6/11/2013 STEENBERG- WATRUD CONSTRUCTION, LLC CONCRETE a MASONRY CONTRACTORS PROJECT: PR# 04 Corcoran Public Works 9100 CO RD NO 19 Corcoran, MN 55340 OWNER: CONTRACTOR: City of Corcoran Ebert Construction 8200 Co. Rd. 116 23350 County Road 10 Corcoran, MN 55340 Corcoran, MN 55357 ARCHITECT: Oertel Architects 1795 St. Clair Avenue St. Paul, MN 55101 DESCRIPTION OF EXTRA: Credit for burnished block selection Designer Plus to Intermediate series Cost of Designer Plus is: $ 4.26 Cost of Intermediate is: $ 4.03 Diff. of: $0.23 (see Page 2) 10967 CIARR ROAD • INVER GROVE HEIGHTS, MN 55011 • PHONE (6511451 -2291 • FAX [6511451 -0535 LABOR: MATERIAL: SUBCONTRACTOR: STEENBER6- WATRUD CONSTRUCTION, LLC CONCRETE a MASONRY CONTRACTORS 0 $0.00 $0.00 TOTAL LABOR $0.00 1 - $289.00 - $289.00 TOTAL MAT. - $289.00 $0.00 TOTAL SUBCONTRACTOR $0.00 SUB TOTAL - $289.00 10 %OH &P $0.00 TOTAL -$289 PAGE 2 10961 CLARK ROAR • INVER GROVE HEIGHTS, MN 55071 • PHONE (6511451 -2291 • FAX (6511451 -8535 AIA Document GMT - 2001 Work Changes Proposal Request PROJECT: (Name and address) Corcoran Public Works 9100 CO RD NO 19 Corcoran, MN 55340 OWNER: •(Name and tiddres0 City of Corcoran, MN 8200 Co. Rd. 116 Corcoran, MN 55340 FROM ARCHITECT: (Name and addrest) Oertel Architects 1795 St. Clair Ave. St. Paul, MN 55105 PROPOSAL REQUEST NUMBER: 4 DATE OF ISSUANCE: 5/6/13 CONTRACT FOR: General Construction CONTRACT DATE; ARCHITECTS PROJECT NUMBER: 12-21 TO CONTRACTOR: (Now and address, Ebert Construction 23350 County Road 10 Corcoran, MN 55357 OWNER ARCHITECT CONSULTANT CONTRACTOR FIELD OTHER Q 0 0 Please submit an iternizert proposal tor changes to the Contract Sum and Croritriter l'inte for proposed modifications to the :Contract Documents described herein, Within ( ti days, the Contractor must submit this proposal or notify the Arnikiintiii in wrilia,g„ of lie (bin ink which PrOposal sthilinisskint is anticipated. THIS IS NOT A CHANGE ORDER, A CONSTRUCTION CHANGE DIRECTIVE OR A DIRECTION TO PROCEED WITH THE WORK DESCRIBED IN THE PROPOSED MODIFICATIONS. DESCRIPTION: anst,rt o tithithn description ofthe Provide a credit to the contract for the burnished block selection. The specified line was Designer Plus by Amcon. The selected block is Intermediate series. Provide the difference in price for the block material. ATTACHMENTS: (List otharited documents that support description) none REQUESTED BY THE ARCHITECT: (Signature) Andrm Coomatel Architects Lto___ (Printed MIME and tale) CAUTION: You 01100111 Nig LEI ortginur MA Conn act RbetanaeilL oii Ca Eicla tb9. teal 00022m:ha RED. AO oOtt !oat aaroures. that Chan:gob WiE bny (RAWER-Cat NA Document G7091m— 2001.Copytiginn Inn, 1993 and 2001 by ThiciAineitlin InNItuta o AMINO:10 Ail t1ghi3 tesinved, INANNINNtIhr0 Dosumacl 10 protected by US Ropyrnant Lew and ,,atatnatitanal ROMER. Enactiatnitad tebracauctica Ealtitauthay an RR ARREEN:roottr any p40000 10 allay '<await in '1014111110 01411) and wEaticar penabIRE.Inb MC patanCeteb Rib* vacialabet ERNE VanabbEta tandan taW Yaw: Putaasurs pormIt1001 to rnprOdnana tbn t0 200:00 or 411 Sete-near whon oconsrtered. Ta report capyrNIN otiol10ior0 of MA Cortuact Occurnems, mrtil The Ameecen. 000111uto of Artnitects legatbourabLE copyughStra.orq, Change Proposal I ESERY CONbYRUCTlOH To: Oertel Architects 1795 St Clair Ave St Paul, MN 55105 -1941 Ph: (651)696 -5186 Fax: (651)696 -5188 Description: Revise roof screening layout 23350 County Road 10 Corcoran, MN 55357 Ph : 763 - 498-7844 Number: PROO5 Date: 5/8/13 Job: 6619 Corcoran Public Works Facility Phone: We are pleased to offer the following specifications and pricing to make the following changes: Amount to deduct for revising the roof screen layout The total amount to provide this work is $41,852.38 (Please refer to attached sheet for details.) If you have any questions, please contact me at . Submitted by: Cc: Approved b Date: Page 1 oft EBERT Change Proposal PROO5 Price Breakdown Continuation Sheet Description: Revise roof screening layout 23350 County Road 10 Corcoran, MN 55357 Ph : 763 - 498-7844 Description Labor Material Equipment Subcontract Other Price Structural Metals $- 7,83338 $7,83338 Roofing $- 32,800.00 $- 32,800.00 Overhead Profit - $40,633.38 Subtotal: 3.00% Total: $ -40,83138 $- 1,21900 $ -41,8$2.38 Page 2 of 2 Northern Lights Steel Fabrication 6551 396th Ct PO Box 680 North Branch, MN 55056 Voice: 651-237-0214 Fax: 651-237-0258 Quoted TO: i • Ebert Construction 23350 Cty Rd 10 Corcoran, MN 55357 tA 0 Tit 77% 1 FA c Quote Number: 3922Rev Quote Date: Jun 19, 2013 Page: 1 Custo er Ebert 0.14fif, 7/19/13 isomit piitotasom Net 30 Days Quantity Rent, , 7,833.38 -7,833.38 1.00 ...y.,:..S.,1#11Mit:::!1';.';'-15.J•;),,V: Sorcoran Public VVorks--PR#5 Changes to Roof Screen and Added Plates Bid includes: Adds/Deducts for detailing, Steel, fabrication, Installation, Add: SteeUHdwre $ 590.00 DetalltLabor $ 150.00 TaxA3ond $ 70.00 Profit 10% $ 79.62 Total Add: $ 889.62 Deduct: Labor 4 864.00 SleellNdvirre 4 4110,00 Install - $ 2250,00 Tax & bond - $ 706.00 Profit 10% Tots/ Deduct $ 8723.00 _ Subtotal -7,833.36 • Sales TeX ',p08 SHEET META u. Ri1OFONG INC Ebert construction 23350 Co.untyRoad 10 Corcoran, MN 55351 Attn: Bruce Terries Re: Job 6619 Corcoran Public Works •Facility Deduction Deduction for roof screening PR 5 $32,8 • Roger Irwin , project Manager 'B &B Sheet Metal & Roofing, Inc Equal Opportunity Employer MN tic. itFA19 210 Centennial Drive Buffalo, MN 55313 (763) 682-4233 Fan 02-5620 Document G709'" r- 2001 Work Changes Proposal Request PROJECT:INanre and address) Corcoran Public Works 9100 CO RD NO 19 Corcoran, MN 55340' OWNER: (Mrs wand oddrens) > City. of Corcoran,,MN 6200 Co: Rd. 116 i Corebran; MN 55340 • FROM ARCHITECT: (Mane and address) eerie! Architects -,(' 1795St Clair Ave, St. Paul,; MN 55105- PROPOSAL REQUEST NUMBER: 5 DATE OF ISSUANCE', 5/0/13. CONTRACT FOR: General Construction CONTRACT DATE: ARCHITECTS PROJECT NUMBER: 12 -21 TO CONTRACTOR; (Nrnw and address) Ebert Construction 23350 County Road 10 • Qprcoten, MN 55357 m`. tcniiied Proposal tor changes in the Cortirac1 Sum and Contract Ti mentadeswitaed herein. Within ( ) days, ncie Contra dor in writing, of the date on with irrational subnussion is anticipated. OWNER ARCHITECT . fl CONSULTANT CONTRACTOR p FIELD o ., OTHER ilr a posed modUigaiiuns to st submit thus proposal or notify THIS IS NOT A CHANGE ORDER, A CONSTRUCTION CHANGE DIRECTIVE OR 'A DIRECTION TO PROCEED W1TH THE WORK DESCRIBED IN THE PROPOSED MODIFICATIONS. DESCRIPTION: (lnscry a written description of the Work) Revise the amount of roof screening to be provided for the project as shown on the attached drawing. Provide a credit to the contract for the amount of screening not used from the original bid. ATTACHMENTS; (Liss arrnt:had documents that sapper! description) Revised roof plan - ArcIPR_005 REQUESTED BY THE ARCHITECT: (Slgnnra Andrew Cooper. Qerfel Architects Ltd. (Primed niece and title) CAUTION: You should sign an original AIA£aniraet 4ocumom do which this text changes will nor be obacu rid. original a ha AIA Document G73900- 2001. Copyright 4 7970, 1953 and 2001 byThe Anser�rsn institute elArch'dede. Att rights reserved. WA{1N1N5'c This MA" eocumsnl is protected by U.S. Copyright Law and In ternaLlonai Traanas. Unao;boritud repreduUlo nor distribution of Iris Al rts'boctrnen7, or any pwtiun al ft, may resift in sesee the l' and erlmrrttk pen Mlles, and will be proseeuled to ft* maximum axtRht possible ural1 r the law. Pure/ mots ate perni ttM-te reproduce ten (1 @i Copes et left document when tempted. To report coo:eightwotallors tf Al; Cetnraet DOCUmgnls, a maUThe Anacreon ranteboof Arthiids' legal counsel, wprright @4a•or2. 'S1JaJJHDUY13SN30 NWNYYO>YQD Al 11DW SNtlOM 21-tefd NVdOJBO) iO AIL) 1 V ce E3ERT CONSTRUCTION Change Proposal To: Oertel Architects 1795 St Clair Ave St Paul, MN 55105 -1941 Ph: (651)696 -5186 Fax: (651)696 -5188 Description: Credit for the revision to grading and utilities 23350 County Road 10 Corcoran, MN 55357 Ph : 763 - 498 -7844 Number: PROO6 Date: 5/22/13 Job: 6619 Corcoran Public Works Facility Phone: We are pleased to offer the following specifications and pricing to make the following changes: Amount to deduct for the revisions to the grading and utility plan associated with the response from the civil engineerRFl #3 The total amount to provide this work is $- 2,595.60 (Please refer to attached sheet for details.) If you have any questions, please contact me at . Submitted by: Bruce Ternes (Ebert PM) Cc: Approved by Date: Page 1 of 2 E3ERT CONSTRUCTION Change Proposal PROO6 Price Breakdown Continuation Sheet Description: Credit for the revision to grading and utilities 23350 County Road 10 Corcoran, MN 55357 Ph : 763 -498 -7844 Description Labor Material Equipment Subcontract Other Price Earthwork $- 2,520.00 $- 2,520.00 Subtotal: Fee 42,520.00 3.00% Total: $- 2,520.00 $ -75.60 $- 2,595.60 Page 2 of 2 tAIA Document G7091' 00 Work Changes Proposal Request PROJECT: Mane and address/ Corcoran Public Works 9100 CO RD NO 19 Corcoran, MN 55340 OWNER: {Arwm and address) City of Corcoran, MN 8200 Co. Rd. 116 Corcoran, MN 55340 FROM ARCHITECT: 1;V/ me rraid address) Oertel Architects 1795 St. Clair Ave. St. Paul, MN 55105 PROPOSAL REQUEST NUMBER: 6 OWNER DATE OF ISSUANCE: 5/13/2013 ARCHITECT ytp CONTRACT FOR: General Construction CONSULTANT o;7 CONTRACT DATE: CONTRACTOR n ARCHITECT'S PROJECT NUMBER: 12 -21 RECD j OTHER TO CONTRACTOR; (Wow and a Ebert Construction 23350 County Road 10 Corcoran, MN 55357 Pteesr, atlhmrt air ucmtze#i prop<wat for cftangcs in tftt0 L' +intr:vut SUM anti Contract `t into for prnposod mttdt`Nce Contract i }ocuanratew dtoocdhcd herein. Within ( ) days, the Contrei tar inuot .d She.ArLltitrt'f on writtn&.- of the Efate On aslnclt proposal subinision is tits €icipthed, THIS IS NOT A CHANGE ORDER, A CONSTRUCTION CHANGE DIRECTIVE OR A DIRECTION TO PROCEED 4!t1TH TH WORK DESCRIBED IN THE PROPOSED MODIFICATIONS. DESCRIPTION: tinsel yeiwrrtrendoocriptkmof the Liat' *; Provide a credit to the contract for the revisions to the grading and utility plan associated with the response from the civil engineer to RFI_003. See response to RFI003 for drawings. ATTACHMENTS: Wit none REQUESTED BY THE ARCHITECT; rJ traill()Nt Yoe ehrette Mho Aft; rrristaaa3 n[ gt s Omit i t t hr Obscured, MA Document WAWA— Mot .. Co, £m onft0 fre po eruct Sy SUS back;sfui4 jx:.t n o0 0. nos, rfton i5 0'o n43:Atvt parroted to rrpre000S to {1A) -room• or fee u. U' * em fest tee of Artdulea.5 loyal couoo✓ri, Aersontta a.erk. Angregg „Qgg,per,,,C, g„rttelko itects,_Utd.,_ (Pinned rrxarrru eared aifle) teemed. , atel.ete,At rioo ti er ei time wlw b400000ftb, ri 101o ttr tray 10!0 toiV..iturchaced1 AIA ar =root 00000ents tz mau The t4martcan FIFE July 12, 2013 COMPANIES Bruce Ternes Ebert Construction 23350 County Road 10 Corcoran, MN 55357 5050 Barthel Industrial Dr. PO Box 256 Albertville, MN 55301 Phone (763) 497 -2428 Fax (763) 497 -3893 www.fehncom panies. corn RE: Corcoran Public Works Bruce, Please process a change order for the following extra work: Delete culvert per RFI #3. Description Less 18" HDPE Pipe Less 18" HDPE Flares Less Rip Rap Sincerely, Unit Quantity Unit Price Amount LF -70.00 $19.60 - $1,372.00 EA -2.00 $324.00 - $648.00 EA -1.00 $500.00 - $500.00 Total: - $2,520.00 Scott J. Lekatz Estimator /Project M E3ERT CONSTRUCTION To: OertelArchitects 1795 St Clair Ave St Paul, MN 55105 -1941 Ph: (651)696 -5186 Fax: (651)696 -5188 CC: Andrew Cooper (Oertel Architects) Subject: Culvert at Enterance Drawing: Cost Impact: TBD RFI 1 RFI #: 3 Date: 5/6/2013 Job: 6619 Corcoran Public Works Facility Phone: Spec Section: Schedule Impact: TBD 23350 County Road 10 Corcoran, MN 55357 Ph : 763 -498 -7844 Request: Date Required: 5/13/2013 It looks like the existing entrance (just south of the proposed) is the high point of the ditch along CR 19. The ditch from the existing entrance, to the north through the proposed entrance appears to flow north - the culvert is designed to move water south. It looks like the ditch flows to a pipe about 60' north of the proposed entrance that I assumed goes to the wetland just northeast of there (see attached sketch). . When checking the plans loser this morning, the existing conditions sheet shows a pipe coming IN to the ditch at this location. If that's the case, I'm not sure how the water gets out of that area. It seems the existing conditions sheet might have an error or does not show the culvert we checked the elevation on (the one we think goes to the wetland). My initial thought was the culvert under the new access is not needed - the new access would become the high point in the ditch. After looking at the plan I'm second guessing that thought but this should probably be looked into. We will be out again tomorrow staking the pavement/curb, I can take a closer look then. If you have a chance, you may want to take a look, eliminating the culvert might be an option and a way to save the owner some money. Please give direction. Requested by: Jason Quisberg Wenck Associates, Inc. Response: Answered by Company Date Page 1 of 1 ESE4T Change Proposal To; Oertel Architects 1795 St Clair Ave St Paul, MN 55105 -1941 Ph: (651)596 -5186 Fax; (651)696-5188 Description: Amount to add Spill Containment Pit 23350 County Road 10 Corcoran, MN 56357 Ph 763- 498 -7844 Number: PR007 Date: 6111/13 Job: 6619 Corcoran Public Works Facility Phone: We are pleased to offer the fopawing specifications and pricing to make the following changes: Amount to add spill cotainent per plan review requirements The total amount to provide this work is $4,529.94 (Please refer to attached sheaf for details.) If you have any questions, please contact me at Submitted by: Cc: f% c Approved by s' -u-C Date' G ri Page 1 ot 2 ESERY wwxnucncw Change Proposal PROO7 Price Breakdown Continuation Sheet Description: Amount to add Spill Containment Pit 23350 County Road 10 Corcoran, MN 55357 Ph : 763- 498 -7844 Description Cast -in -Place concrete Structural Metals Labor Material Equipment Subcontract Other Price $1,909.00 51,909.00 $2,489.00 52,489.00 Subtotal: Fee $4,398.00 3.00% Total: $4,398.00 $131.94 $4,529.94 Page 2 of 2 DATE: 6/18/1oi3 STEENSERC- M111011 CONSTRUCTION, uC CONCIIEIEa MASONNYOINTOIICTOIIS Revised PROJECT: PR@ 07 Corcoran Public Works 9100 CO RD NO 19 Corcoran, MN 55340 OWNER: CONTRACTOR: City of Corcoran Ebert Construction 8200 Co. Rd. 116 23350 County Road 10 Corcoran, MN 55340 Corcoran, MN 55357 ARCHITECT: Oertel Architects 1795 St. Clair Avenue St. Paul, MN 55101 DESCRIPTION OF EXTRA. Spill containment pit slab /curb per ARCHPR -007 -2 Supplying and settting steel supports and steel grating NOT INCLUDED (See Page 2) 10007 CLAM HOMO • IMVER GROVE HEIGHTS, MM 55071 • PHONE Ii511451 -2201 • FAX 16511451 -8535 LABOR: MATERIAL: SUBCONTRACTOR: STEENBERG- WATROQ CONSTRUCTION, LLC CONCMEUE a MUMMY COMT ACTORS $822.00 $822 GO TOTAL LABOR $822.00 $913.00 $913.00 TOTAL MAT. $913.00 TOTAL SUBCONTRACTOR $0.00 $0.00 SUBTOTAL $1,735.00 10 %0H &P $173.50 TOTAL $1,909 PAGE 2 10987 CLARK 90110 • IRYER 111018 REIW1175, MN 55077 • PNONE18511451.2291.71 X (65119574535 Northern Lights Steel Fabrication 6551 396th Ct PO Box 680 North Brands, MN 55056 Voice: 651 - 237.0214 Fax: 651 - 237 -0258 Ebert Construction 23350 Cty Rd 10 Corcoran, MN 55357 QUOTATION Quote Number: 3951 Quote Date: Jun 12, 2013 Page: 1 PR# 007 Cocaran Public Works Supply and install spill containment pit Angles & Grates. Bid Includes: Detailing, Steel, Fabrication, Galvanizing, Installation. Laser/Detail $ 400.00 $teettGaty. $ 1398.00 Erectlors $ 410.00 Tax/Bond $ 9200 Profit 10% $ 189.00 2489.00 2,489.00 Subtotal Sales Tax 2,489.00 A1Aoocu ent G709 2001 Work Changes Proposal Request PROJECT: Warn, and address) .Corcoran Pub11c Works 9100 CO RD NO 19: Corcoran : MN 55349' OWNER; (Nrune nrrrd address) City ofCorcoran,'MN 5200 Co: Rd. 119 Corcoran, MN 55340 FROM ARCHITECT; (Nankin Oertel Architedts 1795 St. Clair Ave. St Paul, MN 55105- Please submit Comsat Ducttr the Afielthe:kt ur PROPOSAL REQUEST:HUM &ER: 7 DATEOF ISSUANCE, em i a CQNTRACT'FOR: General Construction. CONTRACT DATE: ARCHITECTS PROJECT NUMB d rrrssi TO CONTRACTOR; (Name and « Ebert Construction 23350•CountyRoad 10 Corcoran, MN 55357' 11anPes nr thv COTOI1 C, Sato WW1 C ritbin '( ) days, tlk #fish pmlxAni mibnt ssio0 is aniiefirstad. 12 -21 OWNER LI ARCHITECT p CONSULTANT Cy CONTRACTOR FIELD Cl OTHER p THIS IS NOT A CHANGE ORDER, A CONSTRUCTION CHANGE DIRECTIVE OR A DIRECTION TO PROCEED 1ytTN'iHE WORK DESCRIBED IN THE PROPOSED MOONICATKPNS. BWDO k (htac1 a svrtfttw scescr;iption 31,,th• Wyk) • Provide a price to install the,spQI containment floor In the vehicle maintenance -area, as indicated on . the attached Plan end section. Provide a complete break down of all components_ Additional information for any structural requlremants will be verified during the shop-dtawirig, review. ATTACHMENT s: Justantaritrd tdorsonenra drat support descrtpikth) ArchPR_007 -1 and ArehPFt2007.2 Drawings, RE W. TED BY THE ARCHTTEC.T: (PrLHed name and ride) CAUTION: 'VOL! *COW tip Aux ctIoluet AAA Cttikvaut Utituarmar, on ahcSfl IALSICUi SP. AboAuos wk'tF out Si atas,caratl. g�LecSs;.Ltd.__ p AtAtNUUibratt O7OST" -CODs. Coppntpht4 t575.199$ And ANN byThe kneeAvn t ©nquenttni iu plAlAoltd by US Copyrf*At Law mod Ssens2tN4 TWINS. Uppigrl pactIan mtAL ratty raSAdt In AAOlue ANA and a {irninnl'pepeAtes,And w:flflhjpIRA;Ate{0 t6 lhamagUe O'.@. Admir3nd :t3 repippuoo IAA CIO septioi OF Nhb dualism, vitatlt&9mplot,4, Tb mAsttopyrigli {v "0.Im of A!A Ca. Ns i?we orArchSsas` tags: FAO, usAysAhrS>J usarg. eInnt,Aun all The Ay SPILL CONTAINMENT PIT - PLAN 8 0 o 0 n =0 n A z v c w c n 0 LY1 11 O �n I Illy II Ili 110 II 11 II I� AAI 1 11YIIIII f III 'il l� I, �I JII d' ,I '� d�1.1 1 911 :1111 ' , loo II Ii I� lulu X11 Ily rlu ,� " t1,01 I� 11111 �I I11II y it SPILL CONTAINMENT NT SECTION LOO 2ldHDMV 4 e mn FROM TOP ,C « mBOTTOM m v 4 � . } ) , 4 galCCNE'IpUCTIGN Change Proposal r To: Oertel Architects 1795 St Clair Ave St Paul, MN 55105 -1941 Ph: (651)696 -5186 Fax: (651)696 -5188 Description: Changes to specified transition switch 23350 County Road 10 Corcoran, MN 55357 Ph : 783-408-7844 Number: PROOS Date: 6/11/13 Job: 6619 Corcoran Public Works Facility Phone: We are pleased to offer the following specifications and pricing to make the following changes: Amount to provide open transitions switch in (lieu of the closed switch as specified. Required by Power Company. The total amount to provide this work is $- 7,500.00 (Please refer to attached sheet for details.) If you have any questions, please contact me at . Submitted by: Bruce Ternes (Ebert PM) Cc: Approved b__ Date" 6 Page 1 of 2 E3E3T CQNSrfl UOT1OM Change Proposal PRODS Price Breakdown Continuation Sheet Description; Changes to specified transition switch 23350 County Road 10 Corcoran, MN 55357 Pb : 763-498-7844 Description Electrical Labor Material Equipment Subcontract Other Price $-7,500.00 $- 7,500.00 Subtotal: $- 7,500.00 Total: $- 7,500.00 Page 2 of 2 Bruce Ternes From: Loberg Electric [mailto:loberoelec @ amail.coml Sent: Wednesday, June 12, 2013 12:14 PM To: Steve Bastin; Bruce Ternes Subject: Credit for changing ATS from original bid Bruce, Steve, The ATS switch included in our original bid would not be approved by xcell energy under the circumstances of this job. We had to change to an open transition ATS switch. This resulted in a credit of $7,500.00, subject to approval by the city. I was told I need to resubmit my shop drawings and product info so here it is. Thank You, Jared Loberg Loberg Electric, Inc 24a 1st Avenue NE Buffalo, MN 55313 763- 682 -2100 763 - 682 -6186 (fax) 763- 439 -7458 (cell) AIA Document Mr -- 2001 Work Changes Proposal Bequest PROJECT: tNS to afluiirdrinds). CorceranPUbIIc Works • 9100 CORP NO I;9; Corcoran: MN,553'40' Yd'NER: (NOV ftrAS aitteh t +s) City of-Corcoran,.MN 82110 Gal`Rd. {16... Corc6ren MN -55340 FROM ARCHITECT; (Nana, wrd address) Oe'rtel •Architects 1795 Et: Glair Ave. St. Paul, MN 55105 PROPOSAL. DUE bATFQF I$$UAttCE:'6 /41!13' - CONTRACT FOR: General.Constructlon CONTRACT CATEI. ARC-1411ECT8 PROJECINV TO CONTRACTOR+' (Name and ad&rers) Ebert Constructtpn 23350 County'Road 10 Corcoran, MN'55357 CONSULTANT 0 ;OWTRACTOR o MN 0 OTHER Q . THIS IS NOT A CHANGE ORDER,* CONSTRUCTION CHARGE DIRECTIt(E OTt;A iDRECTIDN TO'PROC 0 MTN THE WORK PESO/USED IN THE PROPOSED MODWIQATIDNS. DESCRIPTIOt1t (lnsen rr written drw ri)rrdnn of the Work) Provide an open transition nwltch.in lieu of the closed witch as specified, The-result shotdd.be. a. net credit. ATTACHMENTS; ilia anached Electrical PR 6/11/13 F#QIIESI'E.e1 BT T t Pqtlipintr IdeScription) (*mature) CAUTION: You stputtl aiyrt an dri c9+angvrt wit Not bo arxscurr ti. PrH�ted'mone arrp!.xitdaJ t N toWntont, no which Then tedTap,{ msInFtED- M§Atoot nentiV IOV"- 2‘101. Coppilifit 1910 , 491* and 200-1 by The Amortsri Ins6tas al Arghtimiti..01. rights Thah,r44, witrugsa• ThiaNA° anctunmurspratactedby u:6..rnPrEOhl r-Env Wit EntemalTQ1atTrtankt urvaatMrnxnd repvrataotioh Eat dISEr utThrt; at VIES Air rraeaman6a rray gndiar, at 11, +ssy rt.30, isalsvrie vivli ant1 'tdm1aml:j,o usiion, and wlPbPorPba*Gakini ' rt Me Ent% rinErn G %.a+Xtrar s?1s:m nridorlfla r✓7Vf, PwonatEnt5fl +e porm0?,d to raprod xlen thin cowona= EY a ancameni whoa cnmpkto4 Te ratwrt eight aialatiwnat Mtk Co nnar Pac':aana+tt%, o mtlll Tha Amonom uysinvea eCAithAete logo! (=Mel vaoyt4hdveh7a,arg, Paulson & Clark Engineering, Inc. 2352 East County Road J. White Bear Lake, Minnesota. 55110 Phone 651/407 -6056 Fax 651 /407 -6476 Emit: dpaulson ®paulsonclark.com Date: June 11, 2013 Electrical PR Re: Project: Corcoran Public Works Corcoran, Minnesota Architect: Oertel Architects 1795 Saint Clair Avenue St. Paul, MN 55105 Provide open transition transfer switch in lieu of closed transition. All equipment must be mounted above the classified area of the vehicle storage (classified up to 18" AFF). End of Electrical PR. STAFF REPORT Document No. 11c. Council Meeting: August 8, 2013 Prepared By: Brad Martens Topic: Reschedule August 22, 2013 Council meeting Action Required: Discussion /reschedule Summary: Mayor Guenthner, Councilor Cossette, and Brad Martens will be absent from the August 22, 2013 City Council meeting. Staff requests the City Council consider rescheduling the meeting to a date the following week. If the August 22, 2013 City Council meeting is not rescheduled, staff asks that the City Council schedule a Budget Work Session for the following week. Brad Martens, City Administrator is unavailable on Tuesday, August 27th and Wednesday, August 28th. Financial /Budget: N/A Options: 1. Reschedule the August 22, 2013 City Council meeting 2. Other. Recommendation: Reschedule the August 22, 2013 City Council meeting. Council Action: Consider a motion to Reschedule the August 22, 2013 City Council meeting. Attachments: N/A STAFF REPORT Document No. 11d. Council Meeting: August 8, 2013 Prepared By: Brad Martens Topic: 2013 Budget Review Action Required: Direction Summary: At the July 25, 2013 City Council meeting the 2013 Performance Report was reviewed by the City Council. While there were no comments made at the meeting, staff has since received several questions from Councilors. Additionally staff would like direction on how to amend the 2013 budget if requested. An updated Performance Report is attached to this document. The report includes a yearend forecast showing a shortfall of $141,624.54 due primarily to the following items: • $50,000 decrease from budget in Police fine revenue • $23,392 increase from budget in City Administrator expenditures due to retirement of the previous City Administrator • $10,079 increase from budget in Clerk /Admin expenditures due to unbudgeted costs associated with hiring staff for the laser fiche project. • $47,666 increase from budget in Other General Government expenditures due to City Administrator Search, Water /Sewer Policy development, and unbudgeted crop land tax. • $5,062 increase from budget in City Hall Operations expenditures primarily due to the unbudgeted hiring of a cleaning service to clean City Hall. • $9,000 increase from budget in Part Time Officers expenditures due to additional coverage required to cover time off due to injury. Staff would like the City Council to discuss the Year End Projection contained within the Performance Report and direct staff on what action to take. It should be noted that an amount of approximately $20,000 has been incurred directly related to the Water /Sewer Policy development which could be billed to the utility in the future. Financial /Budget: A shortfall in the budget will require the City to use reserves to make up the difference. Directing staff to eliminate the shortfall may result in reduced services. Options: 1. Direct staff to bring back a plan to remove the projected 2013 budget shortfall for City Council approval. 2. Other. Staff Report —April 17, 2003 Special Council Meeting Prepared by Planner Lindahl, Landform Page 2 Recommendation: Direct staff to bring back a plan to remove the projected 2013 budget shortfall for City Council approval. Council Action: Consider a motion to direct staff to bring back a plan to remove the projected 2013 budget shortfall for City Council approval. Attachments: 1. 2013 Performance Report STAFF REPORT Document No. 11e. Council Meeting: August 8, 2013 Prepared By: Brad Martens Topic: 2014 Budget Timeline Action Required: Direction Summary: Staff is in the process of preparing the 2014 budget to present to the City Council. Typically the budget is presented to the City Council at an earlier date however due to the additional time necessary to bring the City Administrator up to speed the timeline has been delayed. In order to allow for adequate time for the City Council to review and comment on the proposed budget staff is recommending the Council consider scheduling two work sessions prior to the September 12, 2013 City Council meeting in which the Preliminary Levy must be set. An example schedule is below: • Week of August 12th: City Council Work Session • Week of August 26th: City Council Work Session (possibly prior to City Council meeting if rescheduled for this week) • September 12, 2013: Budget presentation at City Council meeting where Preliminary Levy is set. Financial /Budget: N/A Options: 1. Schedule meetings in order to assist in the preparation of the 2014 budget. 2. Other. Recommendation: Schedule meetings in order to assist in the preparation of the 2014 budget. Council Action: Schedule meetings in order to assist in the preparation of the 2014 budget. Attachments: N/A