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2013-07-25 - Council Agenda Packet
Agenda Corcoran City Council July 25, 2013 - 7:00 PM 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Open Forum 5. Presentations 6. Consent Agenda a. Draft Minutes of 07/11/13 Council Meeting* b. Draft Minutes of 07/13/13 Work Session* 7. Claims as Presented * a. Escrow Claims (Fund #500) b. All Other Financial Claims c. Haugo Geotechnical Services 8. Staff Reports / Memos /Commissions a. Planning Project Report* b. Code Compliance Report* c. Financial Performance Report* 9. Planning Business / Landform a. Lennar EAW* b. Density & Housing Units Memo* c. Ophoven Conditional Home Occupation License 13 -014* 10. Unfinished Business a. Public Works Facility* b. Sanitary Sewer and Water Services Policy* c. Maple Hill Community Center* 11. New Business a. City Administrator Onboarding 12. Unscheduled Items 13. Review of Upcoming Council Meeting Agenda 14. Adjournment *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. City of Corcoran City Council Meeting Minutes July 11, 2013 - 7:00 PM The Corcoran City Council met on July 11, 2013, at City Hall in Corcoran, Minnesota. Present were, Mayor Guenthner, Councilor Asleson, Councilor Cossette, Councilor Lynch and Councilor Thomas. Also present were City Administrator Martens, City Engineer VanderTop, and City Clerk Heinecke. Mayor Guenthner called the meeting to order at 7:00 pm Mayor Guenthner welcomed City Administrator Brad Martens to the city. 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval Motion: made by Thomas, seconded by Cossette to approve the agenda as presented with the following additions. 7b. Additional claims Ir 10b. Hackamore Traffic Study — verbal update Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas (Motion carried 5:0) 4. Open Forum - None 5. Presentations a. Susan Blood — Northwest Hennepin Human Services Council Executive Director presented an annual report. Ms. Blood is seeking a Corcoran resident for the NWHHSC Senior Leadership Committee. 6. Consent Agenda a. Draft Minutes of 06/27/2013 Council Meeting Motion: made by Asleson, seconded by Thomas to approve the 06/27/2013 Council Meeting minutes with the removal of the word "tabled" in item 10c. Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas (Motion carried 5:0) 7. Claims as Presented a. Escrow Claims (Fund #500) Motion: made by Cossette, seconded by Thomas to approve escrow claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas (Motion carried 5:0) b. All Other Financial Claims Motion: made by Cossette, seconded by Thomas to approve all other claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas (Motion carried 5:0) Motion: made by Cossette, seconded by Thomas to amend approval of all other financial claims to remove Haugo Geotechnical Services LLC payments. Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas (Motion carried 5:0) 8. Staff Reports / Memos /Commissions - None 6a. City of Corcoran City Council Meeting Minutes July 11, 2013 - 7:00 PM 9. Planning Business / Landform a. Funfar CUP 13 -009 Motion: made by Asleson, seconded by Cossette to approve Resolution 2013 -30 "Approving a Conditional Use Permit for Shane Funfar for a New Accessory Building at 22730 Wagon Wheel Lane" Council discussed and directed staff for clarification on financial guarantee policy. Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas (Motion carried 5:0) b. Lano CUP & SPA 13 -006 Motion: made by Asleson, seconded by Cossette to approve Resolution 2013 -29 "Approving a Site Amendment and Conditional Use Permit for a New Accessory Building for Lano Equipment at 23580 Highway 55 ". Council discussed Motion: made by Thomas, seconded by Lynch to amend Resolution 2013 -29 to strike condition 1 c "A conditional use permit to allow more than 20% metal siding is allowed based on the finding that the metal building is compatible with the existing buildings in the vicinity and would be consistent with the quality, durability and value intended by the ordinance" from the resolution. Council discussed. Voting Aye: None Voting Nay: Guenthner, Asleson, Cossette, Lynch and Thomas (Motion failed 5:0) Motion: made by Thomas, seconded by Asleson to table the motion related to Resolution 2013 -29. Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas (Motion carried 5:0) Motion: made by Cossette, seconded by Thomas to amend Resolution 2013 -29 to add to condition 1 c "with staff authorized to approve design as submitted consistent with the discussion at the 07/13/13 council meeting. Council discussed. Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas (Motion carried 5:0) 10. Unfinished Business a. Dust Control updated report presented by Engineer VanderTop. Motion: made by Asleson, seconded by Cossette to approve Resolution 2013 -28 "Approving 2013 Dust Control Assessment ". Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas (Motion carried 5:0) b. PW Facility update, verbal report by Greg Ebert. 1. Ebert Pay Request #7 Motion: made by Asleson, seconded by Thomas to approve Ebert Construction Pay Request #7. Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas (Motion carried 5:0) c. TIF Projects and Discussion on Council Workshop for July 13, 2013. Council discussed expectations for July 13, 2013 workshop. d. Hackamore Traffic Study — Verbal update from Mayor Guenthner. Discussion to continue with Mayor Guenthner, City Administrator Martens, Medina Mayor and Medina City Administrator. 6a. City of Corcoran City Council Meeting Minutes July 11, 2013 - 7:00 PM 11. New Business a. 2014 Budget Objectives and Direction discussed by council and city administrator, work session to be scheduled. b. Appointing Brad Martens as City Representative to Northwest Hennepin Human Services Council (NWHHSC) MOTION: made by Thomas, seconded by Asleson to appoint Brad Martens as City of Corcoran representative to the Northwest Hennepin Health and Human Services Council. Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas. 12. Unscheduled Items -None 13. Review of Upcoming Council Meeting Agenda 1. 9:00 start for 07/13/13 workshop MOTION: made by Asleson, seconded by Thomas to adjourn. Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thoma (Motion carried 5:0) Meeting adjourned at 8:25 pm Jeanie Heinecke — City Clerk 4 City of Corcoran City Council Work Session Minutes July 13, 2013 - 9:00 AM The Corcoran City Council met on July 13, 2013, at City Hall in Corcoran, Minnesota. Present were, Mayor Guenthner, Councilor Asleson, Councilor Cossette, Councilor Lynch and Councilor Thomas. Also present were City Administrator Martens, City Engineer VanderTop, City Engineer Torve, City Attorney Carson, Tammy Omdahl, and Kirstin Barsness. 1. Call to Order / Roll Call Mayor Guenthner called the meeting to order at 9:00 am 2. Utility Financial Planning Discussion Council along with City Administrator Martens, Tammy Omdal (Northland Securities), Kirsten Barsness, and City Engineers Vander Top and Torve discussed utility financial planning. Staff direction: • TIF 6b. o Funds may be used to reduce a portion of the negative balance of Infrastructure Planning Fund (402), an estimated $175,000 for property acquisition at 20112 Co Rd 10 (23- 119- 23 -44- 0010), and the downtown street reconstruction and water /sewer project. • Downtown project o Property owners should receive a charge for project costs related to street reconstruction as well as fees adopted for water /sewer. • Sanitary Sewer and Water Services Policy o Property owners should be required to connect to water and sanitary sewer when available to the property however the Ordinance should be written to allow for conditions for connection (failure of septic, property expansion, time frame, etc.). o Fees related to trunk line availability should be charged at final plat or when the pipe is available. Connection fees should be charged when the connection is being made to the system or with building permit. o Annually staff should recommend and Council should approve a fee schedule related to fees and charges for water and sanitary sewer services. Staff should review normal water usage in the City of Corcoran when establishing conservation rates. o A base fee to cover administrative costs should be established. o Staff should recommend a monthly or quarterly billing cycle to the City Council. o Staff should recommend an approach to billing for sanitary sewer usage (winter usage or additional meters). o The Sanitary Sewer and Water Services Policy as well as the applicable Ordinance should include a comprehensive list of definitions. • Timeline o Sanitary Sewer and Water Services Policy should be reviewed at July 25, 2013 Council meeting. City of Corcoran City Council Work Session Minutes July 13, 2013 - 9:00 AM MOTION: made by Lynch, seconded by Cossette to adjourn. Voting Aye: Guenthner, Asleson, Cossette, Thomas, and Lynch. (Motion carried 5:0) Meeting adjourned at 12:09 pm Brad Martens, City Administrator FINANCIAL CLAIMS CHECK RANGE 20940 - 20987 Agenda Item: Agenda Item: Agenda Item 7 a -b. Council Meeting Date: 7/25/2013 Prepared By: jheinecke 7a. FUND #500 Escrow Claims Paid to Amount Project name David Bakke 538.30 Grading permit escrow refund Wenck Associates 114.00 Lennar PUD /EAW Wenck Associates 5,669.95 Lennar Feasability Total 6,322.25 Total Fund #500 (See attached Check Detail Register) 7b. ALL OTHER FINANCIAL CLAIMS (See attached Check Detail Register) TOTAL AUTO DEDUCTIONS TOTAL EXPENDITURES FOR APPROVAL Auto Deductions / Electronic Fund Transfer / Other Disbursements Date Paid to Amount 7/11/13 Net Payroll PR14 36,606.13 7/11/13 Payroll Taxes 13,647.57 7/11/13 Paychex Fee 307.69 7/18/13 PERA 8,505.88 7/18/13 Citi Street - 457 Deferred Comp 2,969.15 7/18/13 Citi Street - Health Care Savings 1,594.10 7/1/13 Postalia - Postage purchase 350.00 7/11/13 The Hartford 355.95 Total 64,336.47 Total amount not reflected in Cash Balances Report $(33,864.79) $ 6,322.25 $ 266,306.47 $ 64,336.47 $ 336,965.19 H: \City Hall Information \CITY GOVERNMENT \Council, Commissions & Committees \Council Information \Council Claims\2013 Claims CORCORAN, MN *Check Detail Register© July 2013 Check Amt Invoice Comment 10100 Farmers State Bank Paid 02. 1 N - . .. ... ., - ....... ... Pa Chk# 020941 7%17/2013 US S BANKCORP EQUIPMENT FINANCE E 100 - 42100 -200 Office Supplies (GENERAL) $123.56 231671785 COPIER 'otal US BANKCORP EQUIPMENT FINANCE $123.56 Paid Chk #'020442 " "7/25/2013 "A -1 OUTDOOR POWER INC- E 100- 43100 -210 Operating Supplies (GENERAL) E 100 - 43100 -210 Operating Supplies (GENERAL) Total A -1 OUTDOOR POWER INC Paid Chk# '020943 "' 7!25%2013 "" " BAKKE DAVID G 500 -20295 Bakke Grading Total BAKKE, DAVID Paid Chk# 020944 "" 7/25/2013 BEAUDRY OIL COMPANY $51.28 315425 $13.88 319979 $65.16 SUPPLIES SUPPLIES $538.30 ESCROW REF GR ESCROW REFUND E 100- 42100 -212 E 100- 43100 -212 E 100- 42100 -212 E 100 - 43100 -212 Motor Fuels E 100 - 43100 -212 Motor Fuels Total BEAUDRY OIL COMPANY Motor Fuels Motor Fuels Motor Fuels Paid Chk# 020945 E 100 - 41900 -300 Paid Chk #020946 =� E 201- 42100 -210 Paid Chk# 020947 E 100- 42100 -210 E 100- 41951 -207 7/25/2013 BRIMEYER FURSMAN Professional Srvs (GENERAL) $7,800.00 Total BRIMEYER FURSMAN $7,800.00 7/25/2013 BURNS RYAN Operating Supplies (GENERAL) Total BURNS RYAN $538.30 $875.75 $1,350.83 $1,172.88 $1,399.22 $1,088.13 $5,886.81 7/25/2013 CDW GOVERNMENT Operating Supplies (GENERAL) Computer Supplies Total CDW GOVERNMENT Paid Chk# 020948 7/25/2013 CENTERPOINT ENERGY E 100- 45200 -380 Utility & Services (GENERAL) E 100 - 41941 -380 Utility & Services (GENERAL) Total CENTERPOINT ENERGY HOUSTON Paid Chk# 020949 7/25/2013 CINTAS -470 E 100- 42100 -223 E 100- 41941 -210 E 100 - 43100 -210 E 100 - 43100 -417 E 100- 42100 -223 E 100 - 41941 -210 E 100 - 43100 -417 Building Repair Supplies Operating Supplies (GENERAL) Operating Supplies (GENERAL) Uniforms Building Repair Supplies Operating Supplies (GENERAL) Uniforms 784405 784406 784465 784466 784678 299 $35.48 0713 EXP $35.48 $202.87 DG97418 $229.72 DG97418 $432.59 HOUSTON $17.20 062713 $35.36 062713 $52.56 $33.09 470264423 $41.52 470264424 $31.42 470264425 $88.06 470264426 $33.09 470267508 $41.52 470267509 $88.06 470267510 SQUAD FUEL DIESEL FUEL SQUAD FUEL DIESEL FUEL DIESEL FUEL 07/18/13 2:48 PM Page 1 CITY ADMINISTRATOR SEARCH FOOD FOR FAMILY DAY #554 REPLACEMENT DIGITAL CAMERA SPARE HARD DRIVES NATURAL GAS NATURAL GAS FLOOR MATS City Hall Scraper Mat PW Towels PW Uniforms FLOOR MATS City Hall Scraper Mat PW Uniforms CORCORAN, MN *Check Detail Register© Total CINTAS - 470 Paid Chk# 020950 7/25/2013 COMCAST- INTERNET E 100- 41941 -321 E 100- 42100 -321 Telephone Telephone Total COMCAST- INTERNET July 2013 07/18/13 2:48 PM Page 2 Check Amt Invoice Comment 40 r i,,;..w1; „,. %: lv';,, A +uat ta.,Arinr,.,ix,.,:4 ,ua,,.,-.,iis , a, ,,..1, S:„-, $356 76 $63.71 070513 $63.70 070513 $127.41_ Paid Chk# 020951 7/25/2013 �DEHMER FIRE PROTECTION E 100 - 43100 -210 Operating Supplies (GENERAL) E 100- 41941 -210 Operating Supplies (GENERAL) E 100 - 42100 -210 Operating Supplies (GENERAL) Total DEHMER FIRE PROTECTION Paid Chk# 020952 7/25/2013 ELK RIVER FORD E 100- 42100 -220 Repair /Maint Supply (GENERAL) Total ELK RIVER FORD $199.65 1741 $31.00 1742 $62.50 1743 $293.15 $175.81 15059709 $175.81 Paid Chk# 020953 7/25/2013 ENVIROTECH SERVICES INC E 100 - 43100 -228 Dust Control E 100- 43100 -228 Dust Control E 100 - 43100 -228 Dust Control Total ENVIROTECH SERVICES INC CITY HALL INTERNET PD INTERNET ANNUAL INSPECTION ANNUAL INSPECTION ANNUAL INSPECTION #551 SQUAD MIRROR $34,174.56 CD201315942 DC APPLICATION $3,581.27 CD201316433 DC APPLICATION $8,925.00 CD201316956 DC APPLICATION $46,680.83 Paid-Chk# 020954 7/25/2013 FABCON PRECASTLLC E 411 - 43100 -530 Improvements Other Than Bldgs $152,864.50 PAY 1 Total FABCON PRECAST LLC $152,864.50 Paid Chk #020955 7/25%2013 -HAUGO GEOTECHNICAL SERVICES LL E 411 - 43100 -530 Improvements Other Than Bldgs E 411- 43100 -530 Improvements Other Than Bldgs dal HAUGO GEOTECHNICAL SERVICES LL Paid Chk #020956725/2013 HEALTH PARTNERS E 100- 43100 -131 E 100- 42102 -131 E 100 - 41400 -131 E 100- 42100 -131 E 100 - 41300 -131 Paid Chk# 020957 E 100- 42100 -323 E 100 - 43100 -210 Employer Paid Health Employer Paid Health Employer Paid Health Employer Paid Health Employer Paid Health Total HEALTH PARTNERS 7/25/2013 HENN CO INFO TECH Radio Units Operating Supplies (GENERAL) Total HENN CO INFO TECH $1,419.30 PAY 1 $1,988.35 PAY 2 $3,407.65 $230.05 $102.23 $34.99 $132.52 $62.54 $562.33 43930791 43930791 43930791 43930791 43930791 $888.90 130638007 $111.30 130638095 $1,000.20 Paid Chk# 020958 - 7/25/2013 HENN CO SHERIFF -MC129 E 100- 42100 -323 E 100- 42100 -301 Radio Units Prisoner $48.09 1000032137 $75.00 1000032192 CATEGORY #2 PAY 1 TESTING TESTING EMPLOYER PAID HEALTH EMPLOYER PAID HEALTH EMPLOYER PAID HEALTH EMPLOYER PAID HEALTH EMPLOYER PAID HEALTH RADIO USER FEE JULY 2013 RADIO ADMIN FEE RADIO UNIT TECH SUPPORT PRISONER FEE -APRIL 2013 CORCORAN, MN *Check Detail Register© July 2013 Check Amt Invoice Comment gef# rt 19n b 3,VE„.M rr i, 1 ,`r,lai1rs ..lii ',1A V., 31,3.r„i Total HENN CO SHERIFF -MC129 $123.09 2099 Paid Chk# 0259 7/25/2013 KDV LTD 100 - 41540 -300 Professional Srvs (GENERAL) $700.00 174813 Total KDV LTD $700.00 Paid Chk# 020960 7/25/2013 L3 COMMUNICATIONS MOBILE -VISIO E 100 - 41951 -207 Computer Supplies E 100 -41951 -207 Computer Supplies rota) L3 COMMUNICATIONS MOBILE -VISIO Paid Chk# 020961" ' 7/25/2013 LANO EQUIPMENT E 100- 43100 -220 Repair /Maint Supply (GENERAL) Total LANO EQUIPMENT $63.60 0200796 $494.00 0200800 $557.60 $1,169.12 0217801 $1,169.12 E 100 -41951 -300 Professional Srvs (GENERAL) $300.00 1592615 Total LOFFLER $300.00 Paid Chk# 020963 7/25/2013 LUBRICATION TECHNOLOGIES INC E 100 - 42100 -212 Motor Fuels $84.99 2231500 E 100- 42100 -212 Motor Fuels $31.37 2233589 Total LUBRICATION TECHNOLOGIES INC $116.36 Paid Chk# 020964- '7/25/2013 ' ' MAPLE GROVE, CITY OF E 100 - 43100 -300 Professional Srvs (GENERAL) $2,100.00 14199 Total MAPLE GROVE, CITY OF $2,100.00 'Paid �, .. -.-- .. , . ,.. . m.- Chk# 020965 7/25/2073- ' MENARDS MAPLE GROVE E 100 - 43100 -210 Operating Supplies (GENERAL) Total MENARDS MAPLE GROVE $290.15 19698 $290.15 Chk# 020966 ' 7/25/2013 METRO WEST INSPECTION SERVICES E 100 - 42400 -300 Professional Srvs (GENERAL) E 100- 42400 -300 Professional Srvs (GENERAL) otal METRO WEST INSPECTION SERVICES Paid Chk# 020967 7/25/2013 "MIKES FIX IT E 100 - 42100 -220 Repair /Maint Supply (GENERAL) Total MIKES FIX IT Paid Chk# 020968 7/25/2013 '7 MINI BIFF, LLC E 100 - 45200 -210 E 100 - 45200 -210 E 100 - 45200 -210 E 100 - 43100 -210 E 100 - 41941 -810 Operating Supplies (GENERAL) Operating Supplies (GENERAL) Operating Supplies (GENERAL) Operating Supplies (GENERAL) Refunds /Reimbursements Total MINI BIFF, LLC $513.13 071013 $100.00 071013 FIRE $613.13 $465.90 4488 $465.90 $188.18 57142 $52.84 57181 $52.84 57182 $52.84 57471 $135.34 57482 $482.04 REVIEW H S A ANNUAL LICENSE - ACCESS POINT ANNUAL LICENSE - CAMERA SYSTEM REPAIR SKIDSTER MONTHLY MAINTENANCE X2 SUPPLIES SUPPLIES MAINT APPALOSSA WOODS SUPPLIES JUNE 2013 ANNUAL LIQUOR FIRE INSPECTIONS #555 BRAKES 07/18/13 2:48 PM Page 3 Portable Biffs -City Park West Portable Biffs -Lions Field Portable Biffs - Meister /Schneid Portable Biffs- PUBLIC WORKS BUILD SITE BURSCHVILLE SCHOOL CORCORAN, MN *Check Detail Register© July 2013 Check Amt Invoice Comment �) waLlU vt d s h 5 Yyaiam a ekPaid Chk# 020969 7/25/2013 MINNESOTA ROADWAYS COMPANY E 100 -43100 -233 Asphalt MainUPatching Total MINNESOTA ROADWAYS COMPANY 209:. ,5.2 „- I:i �,....,,,.. - ti Paid Chk# 020970 ' 7/25/2013 MINNESOTA U.I. E 100 - 43100 -140 Paid‘Chk# 020971 E 100 - 43100 -210 E 100 - 43100 -210 E 100 -43100 -210 E 100 - 43100 -210 E 100- 43100 -210 E 100- 43100 -210 E 100 - 43100 -210 E 100 - 43100 -210 E 100- 43100 -210 E 100- 43100 -210 Total Unemployment Comp (GENERAL Total MINNESOTA U.I. $700.03 _69193 $700.03 ASPHALT EMULSION $1,393.11 8707067 UNEMPLOYMENT BENEFIT PAID $1,393.11 7/25/2013 NAPA AUTO PARTS - CORCORAN Operating Supplies (GENERAL) Operating Supplies (GENERAL) Operating Supplies (GENERAL) Operating Supplies (GENERAL) Operating Supplies (GENERAL) Operating Supplies (GENERAL) Operating Supplies (GENERAL) Operating Supplies (GENERAL) Operating Supplies (GENERAL) Operating Supplies (GENERAL) NAPA AUTO PARTS - CORCORAN $4.89 887576 $9.17 890345 $455.07 892194 $31.82 892198 $89.98 895010 $36.74 895461 $39.07 896874 $3.84 896877 $4.80 897406 $20.07 899435 $695.45 Paid Chk# 020972 " 7/25/2013 NORTHLAND SECURITIES INC E 100 - 41900 -300 Professional Srvs (GENERAL) $4,000.00 3292 Total NORTHLAND SECURITIES INC $4,000.00 , 'Paid Chk# 020973 7/25/2013 "" OMANN BROTHERS PAVING iNe E 100- 43100 -233 Asphalt MainUPatching E 100 - 43100 -233 Asphalt MainUPatching Total OMANN BROTHERS PAVING INC Paid Chk# 020974 7/25/2013 RIGID HITCH E 100- 43100 -210 Paid Chk# 020975 E 100 - 45200 -210 E 100 - 45200 -210 E 100 - 45200 -210 Operating Supplies (GENERAL) Total RIGID HITCH 7/25/2013 SCHARBER & SONS Operating Supplies (GENERAL) Operating Supplies (GENERAL) Operating Supplies (GENERAL) Total SCHARBER & SONS $109.00 10261 $171_80 10267 $280.80 ADAPTER CHAIN LINK ROLLER HYD HOSE FITTINGS FREEZE 134A W /HOSE SLA BATT RADIOUS ARM BUSHING PARTS FUEL FIL KEY IGNITION FREEZE 134A 07/18/13 2:48 PM Page 4 FINANCIAL PLANNING UTILITY IMPROV AC FINES MIX AC FINES MIX $227.51 1927436856 TRAILER PARTS $227.51 $1,981.79 P11983 $37.24 P12039 $593.05 R02739 $2,612.08 Pad Chk# "020976 7/25/2013 STREICHER S POLICE EQUIPMENT E 100- 42100 -417 Uniforms $412.00 11032594 Total STREICHER S POLICE EQUIPMENT $412.00 ..., - ,- .. . .. _..._ Paid 'Chk# ?— hk# '020977 7!/25// 2013 SUBURBAN WHOLESALE TIRE E 100- 42100 -220 Repair /Maint Supply (GENERAL) $505.69 10118515 Total SUBURBAN WHOLESALE TIRE $505.69 Paid Chk# 020978 7/25/2013 SUN PRESS & NEWSPAPERS BROOM MOUNTING KIT PARTS INSTALL WATER PUMP REPLACEMENT BADGES #555 TIRES CORCORAN, MN *Check Detail Register© July 2013 Check Amt Invoice Comment ",.,M M:iNu M'aMr +}1ORAM.-:,. ?, .,a,waMM Y MME t„,l r . gVi2gatkFt 4:e%, ..,u..ug&`,vria,N'?a u,ii.3hr tit, E 100 -41941 -352 General Notices and Pub Info $59.95 1448779 OPHOVEN PH E 100 - 41941 -352 General Notices and Pub Info $53.96 1450051 MH COMM CTR BID Total SUN PRESS & NEWSPAPERS $113.91 P.i. 2 ,. Paid Chk# 020979 7/25/2013 TERMINAL SUPPLY CO E 100 - 43100 -210 Operating Supplies (GENERAL) Total TERMINAL SUPPLY CO Paid Chk# 020980 7/25/2013 TITAN MACHINERY E 100 - 43100 -220 Repair / Maint Supply (GENERAL) E 100 - 43100 -220 Repair /Maint Supply (GENERAL) Total TITAN MACHINERY . Paid Chk# 020981 - 7/25/2013 UNIFORMS UNLIMITED E 100- 42100 -210 Operating Supplies (GENERAL) Total UNIFORMS UNLIMITED m, „_. Paid Chk# µ�020982 7/25/2013 - VERIZON WIRELESS E 100 - 42100 -323 Radio Units $276.67 9707309265 WIFI AIR CARDS /MDC $41.63 42980 $41.63 $426.27 958352 $16.74 958389 $443.01 $191.11 168845 $191.11 SCREWS EDGE, CUTTING PLOW BOLT,NUT TASER BATTERIES Total VERIZON WIRELESS $276.67 Paid Chk# 020983 7/25/2013 WENCK ASSOCIATES, INC. G 500 -20308 Lennar PUD /EAW E 100- 43170 -300 Professional Srvs (GENERAL) E 100- 43170 -300 Professional Srvs (GENERAL) E 100 - 43170 -300 Professional Srvs (GENERAL) E 100 - 43170 -300 Professional Srvs (GENERAL) E 100- 43170 -300 Professional Srvs (GENERAL) E 100 - 43170 -300 Professional Srvs (GENERAL) E 100- 43170 -300 Professional Srvs (GENERAL) E 100- 43170 -300 Professional Srvs (GENERAL) E 411 - 43100 -300 Professional Srvs (GENERAL) E 401- 41900 -300 Professional Srvs (GENERAL) G 500 -20300 Lennar Family of Builders Total WENCK ASSOCIATES, INC. $114.00 1302903 $629.20 1302903 $174.50 1302903 $121.00 1302903 $114.50 1302903 $504.00 1302903 $981.50 1302903 $484.00 1302903 $60.50 1302903 $2,883.99 1302903 $15,316.30 1302904 $5,669.95 1302906 $27,053.44 Paid Chk# 020984 7/25/2013 .. WESTSIDE WHOLESALE TIRE E 100 - 42100 -220 Repair /Maint Supply (GENERAL) $92.00 704802 Total WESTSIDE WHOLESALE TIRE 592.00 Paid Chk# 020985 7/25/2013 ` WILLMAR WATER & SPAS E 100 - 41941 -210 Operating Supplies (GENERAL) $61.50 070113 Total WILLMAR WATER & SPAS 561.50 Paid Chk# 020986 -7%25/2013—WRIGHT HENNEPIN ELECTRIC E 100 - 45200 -380 E 100- 43100 -381 E 100 - 43100 -381 E 100 -43100 -380 Utility & Services (GENERAL) Street/Signal Lights Street/Signal Lights Utility & Services (GENERAL) $155.24 070913 $23.01 070913 $37.69 070913 $201.20 070913 ENGINEERING RESIDENT GENERAL COUNCIL MEETING /ADMIN COMP PLAN REPORDUCTION STORMWATER/WCA MNDOT STATE AID PAVEMENT MANAGEMENT /CIP SWIFT GRADING ENGINEERING SEWER/WATER PLANNING ENGINEERING #555 MOUNT TIRES OFFICE WATER BALL PARK Co Rd 10 & St Thomas: 7500 CTY RD 10 /CTY RD 116 SIGNAL PUBLIC WORKS 07/18/13 2:48 PM Page 5 CORCORAN, MN *Check Detail Register© MINSHMEMENSEMMERINSEMEMORMeaRaR E 100- 42100 -380 Utility & Services (GENERAL) E 100 - 41941 -380 Utility & Services (GENERAL) E 100 - 41941 -380 Utility & Services (GENERAL) E 100 - 42100 -380 Utility & Services (GENERAL) E 100 - 42100 -380 Utility & Services (GENERAL) E 100- 43100 -381 Street/Signal Lights E 401- 41900 -530 Improvements Other Than Bldgs E 100 - 43100 -381 Street/Signal Lights E 100 - 43100 -381 Street/Signal Lights E 100 - 45200 -380 Utility & Services (GENERAL) E 100 -45200 -380 Utility & Services (GENERAL) E 100- 43100 -381 Street/Signal Lights Total WRIGHT HENNEPIN ELECTRIC Paid Chk# 0209877/25/2013 XCEL ENERGY E 100 - 43100 -381 Street/Signal Lights Total XCEL ENERGY July 2013 07/18/13 2:48 PM Page 6 Check Amt Invoice Comment MOMEZERMEMERNMEMEMZOMMENNESIREMMUMEMERWOMEREN $9.70 070913 CIVIL DEFENSE SIREN $20.30 070913 $710.02 070913 $0.00 070913 $9.58 070913 $23.01 070913 $8.85 070913 $23.01 070913 $23.01 070913 $11.10 070913 $13.33 070913 $13.33 070913 $1,282.38 $25.91 070313 $25.91 Paid Chk# 120940 » 7/11/2013 GEOTECHNICAL SERVICES LL E 411 - 43100 -530 Improvements Other Than Bldgs >tal HAUGO GEOTECHNICAL SERVICES LL Fund Summary $4,900,00 822 $4,900.00 10100 Farmers State Bank $272,628.72 10100 Farmers State Bank 100 GENERAL FUND 201 RESERVES DONATION FUND 401 TM INCREMENT FINANCING 411 PUBLIC WORKS FACILITY 500 ESCROW HOLDING FUND $86,889.70 $35.48 $15,325.15 $164,056.14 $6,322.25 $272,628.72 SCHOOL PROPERTY 8200 COUNTY RD 116 6510 CTY RD 116 /SIREN 150 -1680 SIREN MAPLE HILL Co Rd 10 & Treptaus: 7400 19090 BASS LAKE RD/WTER FLOW Co Rd 10 & Stanchion: 7600 Co Rd 10 & 50: 7700 8200 COUNTY RD 116 75TH AVE & HWY 116 Co Rd 10 & Maple Hill: 7300 Street Lighting DESIGN Name City of Corcoran Consultant Summary 7/25/2013 Invoice Date Check # Amount Due Brimeyer Fursman 07/12/13 20945 7,800.00 KDV Ltd 06/30/13 20959 700.00 Metro West Inspections 07/10/13 20966 613.13 Northland Securities 07/11/13 20972 4,000.00 Wenck Associates 07/18/13 20983 27,053.44 Total 40,166.57 H: \City Hall Information \CITY GOVERNMENT \Council, Commissions & Committees \Council Information \Council Claims\2013 Claims Brimeyer Fursmoo Executive Search 1 Strategies Jeanie Heinecke City of Corcoran 8200 County Road 116 Corcoran, Minnesota 55340 07/12/2013 Net 30 City Administrator Search Invoice 0 299 08/11/2013 $15,900 06/13/2013 Corcoran Profile Postage 06/13/2013 Corcoran Interview Packet : Supplies and Printing 07/12/2013 Executive Search - City Administrator Recruitment. Final Payment 07/12/2013 Mileage Charge in accordance with IRS 07/12/2013 International City /County Managers Association (web) 07/12/2013 South Dakota Municipal League 07/12/2013 League of WI Municipalities 07/12/2013 Iowa League of Cities - web classified 07/12/2013 www.brimgroup.com 07/12/2013 Profile Print: Position Brochure 07/12/2013 Corcoran Progress Report Packets: Supplies and Printing 07/12/2013 Consultant Meals (meals on site, or meeting with candidates for lunch /coffee) 07/12/2013 Background Check: Criminal and Civil charges, Education Verification, Driving History 07/12/2013 Insights Discovery Personality Profile 07/12/2013 Additional Candidate(s) charge per candidate $300 Please Remit Payment To: Brimeyer Fursman, LLC 1666 Village Trail East, Suite 7 Maplewood, MN 55109 501 6 5,000.00 0.55 445.50 50.00 100.00 65.00 75.00 84.97 192.61 26.71 2.12 106.57 5,000.00 f 275.55' 445.50 50.00 100.00 65.00 75.00 84.97 192.61 26.71 582.80 582.80 105.00' 300.00 SubTotal $7,936.83 Discount ................... $ -136.83 Total $7,800.00' Phase I Develop Position Profile Meet individually with the Mayor and City Council, Department Heads, and key staff Meet with selected representatives from the community and/or conduct public forum Develop, present, and Position Profile se II Recruit and Screen Candidates ce Announcements et Recruiting, Send Pi iew_Resumes, 'ten and evaluate ;Car 1'repare and present Progress Report (pr rgress report person and contain profiles of I: -12 candidates who de ere the council .sekcis the tap for interview. ah NIA areh Fee Expenses (Not to exceed) TOTAL (Not to exceed) 900 55,000 Phase '.11 Interviews and Background Checks Reference checks /credential verification Personality Profile assessment instrument Schedule and coordinate candidates' interviews with the assistance of City staff Participate in interviews Develop compensation package Participate in negotiations ill beideliveredin onstratethe be I +first Fedor' Expenses Typical expenses include copies and supplies, position advertising (League Web Sites, ICMA, Minnesota City Managers Association, Linked -IN), credential and criminal background checks, etc. The expenses are for 5 finalists. Expenses for additional finalists will be billed at 5300 each. 5,900 55,000 Not to Exceed 52,500 This estimate does not include costs associated with candidates' expenses for the final interview such as airfare for out of state candidates, hotels, meals and others. These expenses are influenced by the following factors: number of candidates invited to interview, location of candidates, spouse and family attendance, meals and hotel accommodations provided. For local candidates, the cost is typically zero. Phase IV: Additional services after the Administrator is hired If the council desires, we will facilitate onboarding of the new Administrator to help clarify roles, expectations and reveal important practices of the operation. This is done with the council and staff and is planned during the first week or two the Administrator is on the job. $950 Amount Due 3 Enclose'. Brimeyer Furs= Executive Search 1 Sliol¢9ies Bin To Jeanie Heinecke City of Corcoran 8200 County Road 116 Corcoran, Minnesota 55340 Activity'; • Executive Search - Recruitment: Phase I • Executive Search - Recruitment: Phase II Invoice Date Invoice # 05/27/2013 291 Terms Due Date Net 15 06/11/2013 Quantity Rate I 1 5,000.00 5,900.00 Project Fee, $15,900 Amount 5,000.00 5,900.00 u need it, "„ City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Invoice No. 174813 Date 06/28/2013 Client No. 10760 Please remit stub with payment Consulting Services Provided by Joe Rigdon 06/25/13 to 06/26/13 (see atached detail) $ 700.00 New Charges $ 700.00 Prior Balance 0.00 Total Balance Due $ 700.00 0 -30 31 -60 700.00 0.00 61 -90 91 -120 0.00 0.00 Thank you for your business! KDV, Ltd PO Box 1304 St Cloud, MN 56302 Phone: 320 - 251 -7010 Fax: 320 -251 -1784 Over120 Balance 0.00 700.00 ' For your convenience: We accept Master Card, Visa, American Express and Discover. Call us to process. 1% monthly finance charge added to balances over 60 days. # of Hours B tu E m m m 0 3 o 00 00 00 O O 0 0 o o 00 0000 4949 994)9 6 v Xv 0000 o o O O O O N 0 O w.- 000 000 0 0 0 00 000 O 6 O O O O 0 CNA 0 N N 0 N 0 0 0 0 0 0 00 00 0 0 0 0 oa av 00 O O LO cn 0 00 00 O O O O N m M M M M 0 F, M 00 v,0 000°) 01- CI _ CI 0 0 0 0 0 0 0 0 0 0 01 c0. M M M M M C> J oo co J_ 0 N N N N M C) m cu cn "'0 0 0 0 0 0 0 0 0 0 F 0 F (0 0 M n M METRO WEST INSPECTION SERVICES INC BOX 248 LORETTO, MN 55357 PH. 763-479-1720 FAX 763- 479 -1090 IUATE July 10, 2013 NUMBER CITY OF CORCORAN TERMS: DATE PLEASE DETACH AND RETURN WITH YOUR REMITTANCE CHARGES AND CREDITS BALANCE 2013 42 46 63 64 BALANCE FORWARD CR • • 22202 Horseshoe 20129 Larkin • • 66 70 19850 Jackie 6665 Trail _ 75 /9 INVOICE TOTAL: 89 la 50 50 In 50 50 3 50 3 50 51:; 13 LAST METR ERVICES,SINCCTION Thank You PAYTHIS COLOOUNT 0 WEST INSPECTION SERVICES ICES, JNC. BOX 248 LORETTO, MN 55357 PH 763-479-1720 FAX X 763 -479 -3090 NVOICE DATE Jul 10, 2013 NUMBER CITY OF CORCORAN TERMS: DATE PLEASE DETACH AND RETURN WITH YOUR REMITTANCE CHARGES AND CREDITS BALANCE BALANCE FORWARD 2013 Fire Inspections Two Hours $ 100 00 (please see enclosed) 1050 Club JDT Inc. of MN Stanchion Bar Mama G's Golden Acres Golf Shamrock Golf 240 METRO RV CEIS,SINCCTION Thank You INYTHSCOLUMNT Northland Securities, Inc. 45 South 7th Street Suite 2000 Minneapolis, MN 55402 -1625 USA Voice: Fax: 612- 851 -5900 612 -851 -5951 NORTHLAND Sold To: CITY OF CORCORAN DAN DONAHUF, ADMINISTRATOR CITY HALL -8200 CO. ROAD 116 CORCORAN, MN 55340 -2100 SECURITIES Invoice Invoice Number: 3292 Invoice Date: 7/11/13 Page: 1 Customer PO Payment Terms Sales Rep ID Due Date Utility Improvements Net 30 Days 8/10/13 Description Amount For Services related to Financial Planning for Utility Improvments. Please see attached detail. 4,000.00 Check No: Subtotal Sales Tax Total Invoice Amount Payment Received TOTAL 4,000.00 4,000.00 Northland Securities, Inc. 45 South 7th Street, Suite 2000, Minneapolis, MN 55402 n,n Free 1- 800 - 851 -2920 magi, 612 - 851 -5900 Fa, 612 -851 -5987 www.northlandsecurities.com Member FINRA and SIPC NORTHLAND STRATEGIES pecial Projects Group INVOICE SUPPLEMENT Client: Project: Contact: City of Corcoran Financial Planning for Utility Improvements Dan Donahue City Administrator City of Corcoran 8200 County Road 116 Corcoran, Minnesota 55340 Billing Period: June 2013 Services Performed • Prepare draft utility financial plan (pro forma) • Review /update draft plan • Prepare memo for Council Staff Time Expenses Total This Period Project Summary Position Senior Professional Professional Support Total Staff Mileage Printing Other (adjustment to stay within budget) Total Expenses Total Budget Billed This Period Billed Previous Budget Remaining Northland Securities, Inc. Hours Rate 25.00 $160 $135 $105 25.00 Billable $4,000.00 $0.00 $0.00 $4,000.00 $0.00 $0.00 $0.00 $0.00 $4,000.00 $ 8,160.00 ($4,000.00) ($1,200.00) $ 2,960.00 Page 2 of 2 Wenck Engineers • Scientists Business Professionals July 18, 2013 Mr. Brad Martens City Administrator City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Dear Brad: Wenck Associates, Inc. 1800 Pioneer Creek Center P.O. Box 249 Maple Plain, MN 55359 -0249 (800) 472 -2232 (763) 479 -4200 Fax (763)479 -4242 wenckmp @wenck.com www.wenck.com Enclosed are our invoices for June 2013. Unbilled time for council meetings, travel, etc. totaled 5 hours last month and includes meeting time over an hour, travel time, and mileage costs. Project work involved the Regional Development Study, Lennar development, and Public Works. The summary table on the next page separates city expenses from escrow amounts. More details about each line item can be found on individual invoices. If you have any questions as you review this letter or our invoices, please feel free to contact me. Sincerely, WENCK ASSOCIATES INC. Kent Torve, P.E. Principal T:\2294- Corcoran \Invoices and Budget Tracker etc \2013\June 2013\June 201 oice co I nacdocx City of Corcoran June 13 Invoices "Yh.BjlU �l\uU.33,a y?:lliaa \ rU`5n t9 �pW,;14.'l*jA• ^ }Ul �at ayMril.1�k\ ��.lJh�3 °,�� }u'ali?S,l »,1��t1 \'illjnil1 i 6111, v\ ,�11tvt'�jv }�"�`\i\l�`.lry \,a1 k1'fu�`tgyn�tlw2�"�a B 1g k # \'" "U '.:' \ �. tl ,U1i \t$�U 1'? il X1 Z t f k '" tXa ,"`iNta?*, i% �F^".l' �.A1i {liy}S� ..RRaly ,t y�l �. b.)`.ltlq r>M1�L'aVV.a �fAtA lk. -} }wt ai ll`}6m(BI��U1v�*�Vti}�YaY }�.< flv.'droJ1iG,ffinbtuln ysi Invoice # Wenck project # Phase # Project name 1 Amount Total 1302903 2294 -01 ! General Engineering Services 100 -02 Resident Communication $629.20 500 -01 General $174.50 500 -02 Council Meetings and Engineering Administrative $121.00 500 -05 Corcoran Comprehensive Plan Reproduction $114.50 600 -01 Stormwater /WCA General Tasks $504.00 700 -01 MnDOT State Aid $981.50 700 -05 Pavement Management and CIP $484.00 800 -11 Swift Grading Permit $60.50 SUBTOTAL $3,069.20 1302904 2294 -10 Sewer and Water Planning 10 Project Closeout $4,171.00 11 Easements and Utilities $377.50 14 MCES Forcemain Construction $151.00 17 Regional Development Engineering $10,616.80 SUBTOTAL $15,316.30 1302905 2294 -13 Public Works Building 18 Preconstruction Engineering & Permitting $387.20 20 2013 Construction Survey $1,494.09 21 Hazardous Material Survey $1,002.70 SUBTOTAL $2,883.99 CITY PRO ECTS TOTAL $21,269.49 �xtYiYtiz4�tx+,1�i t }l:'U,4, na�a�U is \\1k'a1it; ,ryrrt1 r}\ t{(1 i•,1�\a"aN} ti „lyk��l ul "''Vl.):' r as'\i1a2 }1 ; :*i1 \Itta 5 t, i!?. j� Uri«', \vG�; ti� \ u\a1 xi tiU}'a\ ta1`*i h}a YA0Jt i1,'y'1i dx��- `",a>?�n.ti r6xiYsi\v Y \j1 �a}`Srr,??} ''i �hS"`,�' \'�i TCy z l� ri�p, 66`�Y3,3,1'l�;"; ip` \\K t }rzlcl''`,11i'�a"}}� r\t M l..d\ it \� �}t{� yU.4�w�5Jiii. i"i�t `t"+`` l Yt� 1i�i" 11t1j �,y 3UiGg3 t \3\Y ll�M11 s i'`,�lJ „Y3M.1�V., anSk x w aV,t ;t �� ='vo Invoice # Wenck project # Escrow # Project name Total 1302906 2294 -17 500 -20030 Lennar Development (Project #12-025) $5,669.95 1302907 2294 -17 -1 500 -20308 Lennar EAW $114.00 ESCROW PROJECTS SUBTOTAL $5,783.95 T:\2294Corcoran \Invoices and Budget Tracker etc2013\June 2013June 2013 invaice cover leucr.docx JUNE 2013 TOTAL $27,053.44 Wenck Engineers • Scientists Business Professionals Invoice June 30, 2013 Invoice No: 1302903 City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Project 2294 -01 Corcoran General Engineering Services Professional Services Through June 30. 2013 Wenck Asmcutes, Inc. 1600 Pioneer Creek Center Box 249 Maple Main, MW 55359'0249 (763) 4794290 Fan (763) 4794242 e-maA: xcwntht344ve cksom enck Phase 100 -02 Professional Personnel Torve, Kent Resident Communication Hours Rate 5.20 121.00 Totals 5.20 Total Labor Amount 629.20 629.20 629.20 Phase Total $629.20 Phase 500 -01 Professional Personnel Nelson, Susan Torve, Kent General Hours Rate Amount 1.90 60.00 114.00 .50 121.00 60.50 Totals 2.40 174.50 Total Labor 174.50 Phase Total $174.50 Phase 500 -02 Professional Personnel Torve, Kent Council Meetings and Engineering Administrative Hours Rate 1.00 121.00 Totals 1.00 Total Labor Amount 121.00 121.00 121.00 Phase Total 5121.00 Phase 500 -05 Reimbursable Expenses Report Supplies Corcoran Comprehensive Plan Reproduction Total Reimbursables 114.50 114.50 114.50 Phase Total $114.50 Phase 600 -01 Stormwater /WCA General Tasks INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 18% annum interest /finance charge, Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Project 2294 -01 Corcoran General Engineering Services Invoice 1302903 Professional Personnel Nelson, Susan Hours Rate Amount 8.40 60.00 504.00 Totals 8.40 504.00 Total Labor 504.00 Phase Total $504.00 Phase 700 -01 MnDOT State Aid Professional Personnel Claridge, Dale Hours Rate Amount 6.50 151.00 981.50 Totals 6.50 981.50 Total Labor 981.50 Phase Total $981.50 Phase 700 -05 Professional Personnel Pavement Management and CIP Hours Rate Amount Vander Top, Vincent 4.00 121.00 484.00 Totals 4.00 484.00 Total Labor 484.00 Phase Total $484.00 Phase 800 -11 Professional Personnel Torve, Kent Swift Grading Permit Hours Rate Amount .50 121.00 60.50 Totals .50 60.50 Total Labor Phase Total 60.50 $60.50 Total Invoice Amount $3,069.20 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 18% annum Page 2 interest/finance charge, Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Invoice June 30, 2013 Invoice No: 1302904 Dan Donahue City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Project 2294 -10 Sewer and Water Planning Professional Services Through 3une 30, 2013 Wenck Associates, Inc. 1100 Pionttr Creek Center PA. 8m 249 Maple Pain, Mn 55359-0249 (763) 479$00 Fat (763) 4794242 email: accounting gwend.com enck Phase 10 Professional Personnel PROJECT CLOSEOUT Hours Rate Amount Claridge, Dale 6/3/2013 .50 151.00 75.50 Followup on St Thomas restoration, status, communication Claridge, Dale 6/5/2013 .50 151.00 75.50 Call John at St. Thomas Church to check back and let him know the Contractor will be overseeding, etc. in next couple days Claridge, Dale 6/17/2013 1.50 151.00 226.50 Review Geurs /Golf Course erosion and sedimentation issue, work coordination Claridge, Dale 6/18/2013 1.00 151.00 151.00 Review Rowdy's email and photos, provide response and recommendations Claridge, Dale 6/21/2013 1.50 151.00 226.50 Foilowup with wetland monitoring and permits, Geurs erosion Claridge, Dale 6/25/2013 1.00 151.00 151.00 Foifowup with Rowdy on Geurs /Golf Course drainage issues Claridge, Dale 6/26/2013 6.50 151.00 98L50 Conduct inspection to review and document erosion problem areas and wetland restoration sites, prepare maps and photo logs, communication Claridge, Dale 6/28/2013 8.00 151.00 1,208.00 Prep (prepare maps and photos) and meet with Contractor to review erosion problem areas, check out the places they fixed, and write email report documenting; communication Libby, Heather 6/11/2013 .50 105.00 52.50 punchlist coordination with maple grove and MCES Libby, Heather 6/17/2013 1.00 105.00 105.00 erosion issues Louwagie, Shawn 6/11/2013 4.10 45.00 184.50 Punchlist Inspection Schmidt, Rowdy 6/17/2013 3.50 92.00 322.00 meeting with rush creek Schmidt, Rowdy 6/18/2013 .50 92.00 46.00 correspondence Schmidt, Rowdy 6/27/2013 1.00 92.00 92.00 field work Schmidt, Rowdy 6/28/2013 1.00 92.00 92.00 field work Torve, Kent 6/28/2013 1.50 121.00 181.50 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 18% annum interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Project 2294 -10 Sewer and Water Planning Invoice 1302904 Erosion review and Contractor response coordination Totals 33.60 4,171.00 Total Labor 4,171.00 Phase Total $4,171.00 Phase 11 Professional Personnel EASEMENTS AND UTILITIES Hours Rate Amount Claridge, Dale 6/10/2013 1.00 151.00 151.00 Review and respond to Met Council request on status of Schommer filing; communications with attorney, etc. Claridge, Dale 6/18/2013 1.00 151.00 151.00 AIlina Insurance health screening Claridge, Dale 6/29/2013 .50 151.00 75.50 Foflowup on Schommer tax payment, communication with City Attorney Totals 2.50 377.50 Total Labor 377.50 Phase Total $377.50 Phase 14 Professional Personnel MCES Forcemain Construction Hours Rate Claridge, Dale 6/24/2013 1.00 151.00 Foflowup on Schommer tax payment, communication with Wayne, provided update, document Totals 1.00 Total Labor Amount 151.00 151.00 151.00 Phase Total $151.00 Phase 17 Professional Personnel Regional Development Engineering Hours Rate Amount Claridge, Dale 6/4/2013 1.00 151.00 151.00 File review look into MCES agreement for allowable flow to lift station, communication Claridge, Dale 6/24/2013 1.00 151.00 151.00 Discuss status of lift station construction and summarize in email to Kent Gebhart, Brandon 6/3/2013 9.00 125.00 1,125.00 Regional Water Modeling Gebhart, Brandon 6/4/2013 6.00 125.00 750.00 Regional Water Modeling Gebhart, Brandon 6/5/2013 7.00 125.00 875.00 Regional Water Modeling Gebhart, Brandon 6/6/2013 2.00 125.00 250.00 Regional Water Modeling Gebhart, Brandon 6/19/2013 3.00 125.00 375.00 Regional Water Modeling Gebhart, Brandon 6/20/2013 3.00 125.00 375,00 Regional Water Modeling Gebhart, Brandon 6/21/2013 2.00 125.00 250.00 Regional Water Modeling INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 18% annum Page 2 interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Project 2294 -10 Sewer and Water Planning Invoice 1302904 Gebhart, Brandon Regional Water Modeling Madejczyk, Jeffrey Revise Figure Nelson, Susan Report formatting, revisions Nelson, Susan Report revisions Nelson, Susan Report revisions Nelson, Susan Report revisions and production Nelson, Susan Print council reports for VVT Shuck, Jordan Mapping Shuck, Jordan Mapping Shuck, Jordan Mapping Torve, Kent 6/3/2013 Lift Station location and gravity connection analysis and report Torve, Kent 6/3/2013 5.50 Trunk Charge analysis and report creation Torve, Kent 6/4/2013 1.50 Lift Station location and gravity connection analysis and report Torve, Kent 6/4/2013 4.50 Trunk Charge analysis and report creation Torve, Kent 6/5/2013 2.00 Preparation, meeting and followup with staff and Mayor Torve, Kent 6/5/2013 4.50 Regional Study Analysis Torve, Kent 6/6/2013 3.80 Lift station relocation and water main trunk memo and analysis Torve, Kent 6/6/2013 3.50 Regional Study Analysis Torve, Kent 6/12/2013 2.50 Regional area study review of costs and council prep with Vince Torve, Kent 6/19/2013 1.50 Adjacent cities Fee Review and analysis Torve, Kent 6/21/2013 Watershed permit followup and pay reviews Vander Top, Vincent 6/4/2013 Review trunk and area charges Vander Top, Vincent 6/6/2013 Prepare draft reports Vander Top, Vincent 6/7/2013 Review information to Council Vander Top, Vincent 6/13/2013 Review master plan area charges Vander Top, Vincent 6/14/2013 6/24/2013 6/6/2013 6/4/2013 6/5/2013 6/6/2013 6/7/2013 6/13/2013 6/3/2013 6/4/2013 6/5/2013 1.00 125.00 .20 114.00 1.80 60.00 3.30 60.00 3.30 60.00 2.40 60.00 .50 60.00 1.00 89.00 1.00 89.00 1.00 89.00 2.50 121.00 121.00 121.00 121.00 121.00 121.00 121.00 121.00 121.00 121.00 1.20 121.00 2.00 121.00 2.00 121.00 2.00 121.00 2.00 121.00 .50 121.00 125.00 22.80 108.00 198.00 198.00 144.00 30.00 89.00 89.00 89.00 302.50 665.50 181.50 544.50 242.00 544.50 459.80 423.50 302.50 181.50 145.20 242.00 242.00 242.00 242.00 60.50 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 18% annum Page 3 interest/finance charge. Please reference the Invoice number when sending payment. Federal Tax ID #41- 1520095 Project 2294-10 Sewer and Water Planning Invoice 1302904 Discuss options with developers Totals 91.00 10,416.30 Total Labor Reimbursable Expenses Report Supplies 170.50 Total Reimbursables 10,416.30 170.50 170.50 Unit Billing Geographic Information System 30.00 Total Units 30.00 30.00 Phase Total $10,616.80 Total Invoice Amount $15,316.30 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 18% annum Page 4 interest/finance charge, Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Invoice June 30, 2013 Invoice No: 1302905 Dan Donahue City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Project 2294 -13 Public Works Building Professional Services Through Tune 30, 2013 Wenck Associates, Inc. 1500 roamer Creek Center P,O. Boy 249 Flepk Pain, MN 55339 -0249 (763) 4794200 Fax (763) 4794242 rma3: a Cwuntirgxiwenck.ccm Phase 18 PRE - CONSTRUCTION ENGINEERING & PERM' WG Professional Personnel Torve, Kent Hours Rate 3.20 121,00 Totals 3.20 Total Labor Amount 387.20 387.20 387.20 Phase Total $387.20 Phase 20 Professional Personnel 2013 CONSTRUCTION SURVEY Hours Rate Amount Quisberg, Jason 7.00 137.00 959.00 Schmidt, Rowdy 5.50 92.00 506.00 Totals 12.50 1,465.00 Total Labor 1,465.00 Reimbursable Expenses Field Supplies - Reimbursable 29.09 Total Reimbursables 29.09 29.09 Phase Total $1,494.09 Phase 21 Professional Personnel HAZARDOUS MATERIAL SURVEY Hours Rate Amount Hester, Paul 4.50 127.00 571.50 Hosfield, Michelle .50 116.00 58.00 Larson- Graham, Ann .30 69.00 20.70 Megow, Erik 2.50 105.00 262.50 Totals 7.80 912.70 Total Labor Reimbursable Expenses Equipment Rental Total Reimbursables 912.70 90.00 90.00 90.00 Phase Total $1,002.70 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 18% annum interest/finance charge Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Project 229443 Public Works Building Invoice 1302905 Total Invoice Amount $2,883.99 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1-1/2% 18% annum Page 2 interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Invoice June 30, 2013 Invoice No: 1302906 Dan Donahue City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Project 2294 -17 Lennar Development Professional Services Through June 30, 2013 Professional Personnel Heckman, Micah Marketon, Jeanie Nelson, Susan Noreen, Adam Terhaar, Edward Torve, Kent Ward, Jared Wenck bates, Inc. MOO Pioneer Creek Center P.O. Box 299 Blapk Poain, MU 55359 -0249 (763) 979-4203 Fax (763) 479.9242 e-maA, acnountingfiwenckcarn Hours Rate Amount 5.00 78.00 390.00 1.60 60.00 96.00 5.10 60.00 306.00 2130 96.00 2,044.80 1.00 150.00 150.00 11.40 121.00 1,379.40 10.50 116.00 1,218.00 Totals 55,90 5,584.20 Total Labor Reimbursable Expenses Report Supplies Total Reimbursables Total Invoice Amount enck 5,584.20 85.75 85.75 85.75 $5,669.95 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1/2% 18% annum interest/finance charge. Neese reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Invoice June 30, 2013 Invoice No: 1302907 Dan Donahue City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Project 2294 -17 -1 Lennar EAW Professional Services Through June 30, 2013 Professional Personnel Hours Rate Madejczyk, Jeffrey 1.00 114.00 Totals 1.00 Total Labor Wcnck Associates, Inc. 1800 Pioneer Creek Center P.O. Box 249 Mapt Faro, Mfl 553590249 (753) 47942(0 Fax V63)479.4292 e-mail accounting$a+enck.com Amount 114.00 114.00 114.00 Total Invoice Amount $114.00 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1-1/2% 18% annum interest/finance charge, Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 STAFF REPORT Document No. 7c. Council Meeting: July 25, 2013 Prepared By: Jeanie Heinecke Topic: Haugo Geotechnical Services LLC Action Required: Claim approval Background: Two Haugo Geotechincal Services LLC claims were denied by council at the July 11, 2013 council meeting pending further information. Information: Check # 20915 was processed for the incorrect amount and has been voided. The correct claim amount is $3,587.00 minus $179.36 retainage for a net claim amount of 3,407.64. (see attached) Check #20940 $4,900.00 was invoice January 19, 2013 for borings requested by structural engineer for design. Report was also included in bid information. Recommendation: Approve release of both checks. CITY OF CORCORAN HENNEPIN COUNTY, STATE OF MINNESOTA OPERATING FUND 8200 COUNTY ROAD 116 CORCORAN, MN 55340 763- 420-2288 FARMERS STATE BANK 020940 OFFICES AT CORCORAN - HAMEL HAMEL, MINNESOTA 55340 7/11/2013 75- 1465/910 $4,900.00 Four Thousand Nine Hundred Dollars and 0 Cents PAY HAUGO GEOTECHNICAL SERVICES LL TO THE 13570 GROVE DR #278 ORDER MAPLE GROVE MN 55311 OF 11.0 2094011° 11:09 LO 0165 21: 0011 L 1.9MI' CITY OF CORCORAN INVOICE AMOUNT 822 $4,900.00 CITY OF CORCORAN INVOICE AMOUNT 1..1VENDOR PO 7/11/2013HdbU tS GEOTECHNICAL SERi1&S S # 1 INVVO1IC TTOTAL40 E 411- 43100 -530 DESIGN NENoon PO Vendor Account Check Total $0.00 $4,900.00 :4,900 00 7/11/2013 H 3GEOTECHNICAL SERWdGiS S # 1 020940 822 $4,90000 E 411 -43100 -530 DESIGN 13570 GROVE DR #278 MAPLE GROVE MN 55311 FORM NO 451 $0 00 $4,900.00 Check Total $4,900.00 Haugo GeoTechnical Services, LLC 13570 Grove Drive #278 Maple Grove, MN 55311 Bill To Mr. Kent Torve, P.E. Wenck Associates, Inc. 1800 Pioneer Creek Center Maple Plain, Mn 55359 RE: Corcoran PW supplemental geotech Invoice Date Invoice # 1/19/2013 822 Phone # (612) 554-4829 E -mail phaugo @haugogts.com Web Site www.haugogts.com Terms Due Date Project Due on receipt 1/19/2013 13 014 Corcoran Pu... Description Qty U/M Rate Serviced Amount Drilling /Geotechnical report 4,900.00 4,900.00 Thank you for your business. Total $4,900.00 Phone # (612) 554-4829 E -mail phaugo @haugogts.com Web Site www.haugogts.com Kent C. Torve From: Bruce Ternes <bternes @ebertconst.com> Sent: Wednesday, January 09, 2013 4:55 PM To: Kent C. Torve Subject: FW: FW: Corcoran PW - Soil Boring Map Attachments: 12 -093 wenckcorcoranpwfacility Proposal[1].pdf Kent, If this is acceptable he can be on site as soon as the borings get staked. How do you want me to proceed. Thank You, 'BERT CONSTRUCTION Bruce Ternes Sr. Project Manager I t ,iCeII:612.282.5402 23350 County Road 10, Corcoran, MN 55357 1 Phone: 763- 498 -7844 I Fax: 763-498-9951 I Web www.ebertconst.com From: Paul Haugo [mailto:p.haugo(a@gmail.com] Sent: Wednesday, January 09, 2013 4:40 PM To: Bruce Ternes Cc: Kent C. Torve Subject: Re: FW: Corcoran PW - Soil Boring Map Bruce, I have attached our original proposal for the site. We will use the price per foot and Mobilization charge rates, however the overall total will be different due to the increased amount of engineering that will be required for the report. If you would like a new price for the total report we can provide that tommorrow, a rough estimate of what it will be is around 2,200 for . -.. .Ius the drilling per foot and mobilizatio assuming 25' borings on the west side the price will be anund 4900 total. So r t't7 v er ey-le.i 7 34 cv c e✓t3i&ee f ✓ OI€3 iv . Re, 0r+- wCs VI dzke 4.IS0 c+,-- "cl-f -ems /--t �.ivt nay/ /0--, On Wed, Jan 9, 2013 at 3:17 PM, Bruce Ternes <hternes(u?ebertconst.com> wrote: Paul, Attached are the recommended locations for the soil borings. It is my understanding that you are holding your price that you had quoted to Kent for the final report. Please review. Let me know if we need to get Wenck or a surveyor to locate the boring locations. Thank You, 1 :1033t4UO3 WOJI 0 0 { \ } 8 ' 3 01 / 0 Contractor Application for Payment WJOd ZOLD T3augoDeoT6th6ioaf ServieesLLC 13570 Grove Drive #278 Maple Grove, MN 55311 Bill To City of Corcoran C/O Ebert Construction 23350 County Rd. 10 Corcoran, MN 55357 BE Corcoran Public Works Invoice Date Invoice # 6/25/2013 1045 Phone # (612) 554.4829. E -mail Web Site phaugo @haugogts.com www,haugogts,com Terms Due Date Project Due on receipt 6/25/2013 13-033 corcoran pub... Description Qty U/M Rate Serviced Amount Project Manager 1 hr 100.00 6/1/2013 100.00 Excavation Obscrvation - Footing 2 hr 72.00 613/2013 144.00 Concrete Testing 1 hr 60.00 6/4/2013 6000 Reinforcement Observation 1 hr 7100 6/52013 72.00 Concrete Testing (set #1) 2 hr 66,00 6/5/2013 120.00 Reinforcement Observation 0,5 hr 72,00 6/62013 36.00 Concrete Testing (Set #2) 2 hr 60.00 6/62013 120.00 Concrete Cylinder(s) Curing & Testing (sets 41 & #2) 8 ea 15.00 120.00 Trip Charges, week of6 /3 to 6/7 4 ea 30.00 120.00 Excavation Observation - Footing 1 hr 72.00 6/102013 72.00 Reinforcement Observation 0.5 hr 72.00 6111/2013 36.00 Excavation Observation- Footing 0.5 hr 72.00 6/11/2013 36.00 Concrete Testing (set #3) 1.5 br 60.00 6/11/2013 90.00 Project Manager 1 hr 100,00 100.00 Concrete Testing (Sets #4 & #5) . 2.5 hr 60.00 6/14/2013 150.00 Excavation Observation- Footing 0,5 hr 72.00 6/14/2013 36.00 Reinforcement Observation 0,5 hr 72.00 6/14/2013 36.00 Concrete Cylinder(s) Curing & Testing (sets #3 - #5) 13 ea 15,00 195,00 Trip Charges, week of 6/10 to 6/14 3 ea 30.00 90.00 Project Manager 0.5 hr 100.00 5000 Sample Pick-up, Concrete 1 hr 60,00 6/17/2013 60.00 Compaction Tests - Nuclear Density 1.5 hr 64,00 6/18/2013 96.00 Compaction Tests - Nuclear Density 1 hr 64,00 6/19/2013 64.00 Trip Charges, week of 6/17 to 6/21 3 ea 30.00 90.00 Thank you for your business. Total $2,093 00 Phone # (612) 554.4829. E -mail Web Site phaugo @haugogts.com www,haugogts,com co or 0 E co a FT / »$`20 (§)) {4 f ^ {|!} a /+ =l, (301.? k\ƒ} \) E ii ,g a 03 000 \ } \��0 cro ! rj- :J010e! woo WOJJ 0 k sssi 0 0 \ ( n } )/ 5. z 2 01 \ \ \ Contractor Application for Payment w.ioJ ZOLO 0' C }{ iWo G&&Teclinical'Servioes,LLB` 13570 Grove Drive #278 Maple Grove, MN 55311 Bill To City of Corcoran C/O Ebert Construction 23350 County Rd.10 Corcoran, MN 55357 RE: Corcoran Public Works Invoice Date Invoice # 5/31/2013 991 Phone 4 (612) 554-4829 E -mail Terms Due Date Project Due oireceipt 6/5/20I3 13-033 corcoran pub.., Description Oily U/M Rate Serviced Amount Excavation Observation 2 hr 72 00 5/16/2013 144.00 Compaction Tests - Nuclear Density 3 hr 60.00 5/16/2013 180.00 Compaction Tests - Nuclear Density 2 hr 60.00 5/17/2013 120.00 Standard Proctor (P-1 & P -2) 2 ea 130.00 260.00 Trip Charge, week of 5/13 to 5/17 3 ea 30.00 90.00 Compaction Tests - Nuclear Density 2 hr 60.00 5/24'2013 120.00 Trip Charge, weelcs of5/20 to 5/24 1 ea 30 00 30,00 Compaction Tests - Nuclear Density 4 hr 60,00 5/28(2013 240.00 Compaction Tests - Nuclear Density 2 hr 60.00 5/29/2013 120.00 Standard Proctor (P -3) 1 ea 130.00 130.00 Trip Charge, Week of 5/28 to 5/31 2 ea 30.00 60.00 Thank you for your business. Total / 1,494.00` Phone 4 (612) 554-4829 E -mail Web Site phaugo@haugogts.com www.haugogts.com ry w a a m j g a" 7 n w a s Eragng 5 P. r' n N D t) P:1 m 0 m 0 n y O 0, 2. z O ;a ^0 0 C 0. J U U 0 0 w N N N N N N a> -• a a -• -• 0 0 0 0 0 0 0 0 0 A CO N -+ 0 (O CO V 0) O) A CO N a 0 (D CO V@ N A CO N a 2 "y LGRAND TOTAL 4 •• •• • • . • CO (D -0 ?i V m ➢ U -0 0v Dvv m m3 , m n(° aZZm W ED. 03 w io . yr cCS TD mDDOD 2 D. 2A0. • -. 71-1 g:Inn ° 3 m - -(P• 3 qm prn-Znlppn3o m F W 3 c N CO RI 5 _i_ Z pa Q rn "'1 X) H< C d 0•° w Ow -0 O POO60?:3 nw me m ZOKOZnOm D co n 00 �' -gyp 6 --I . cn co • A -0 (o CC n r O 1 m m m nz ''0_m co o 0 m 0 0 DESCRIPTION OF WORK • 0 0) 0) CO a N N N 01 0 N Co N a N a CO 0 cn O N O a. 0 0 0 Cn -co N O Cr 0 0 O A O N Cn 01 0 0 0 0 O (n O O O O O O O O O O O O O O o 0 0 0 0 0 0 0 0 0 0 0 O O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 o o o 0 o 0 0 + b 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 • 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 t'+1 ry- C7 C C r] M 6 - N CO A coo NP Clt a a 0 0 N 01 0 0 O A 0 0 0 01 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 FROM PREVIOUS APPLICATION (D + E) i WORK COMPLETED N� LETEU o ro V Ai -• a j\) o." °orl <." ". oP a a a L:T:D MATERIALS PRESENTLY STORED (\ of rn D o, E) N CO a CO A N O o N o 0 o cn D) o 0 0 A 0 0 0 0 0 0 0 0 0 0 o a o 0 0 0 a b b o 0 o 0 b b c o o 0 0 0 O O 0 TOTAL. COMPLETEDAND STORED TO DATE (D +E +F) ono O Co O CO 0 0 0 O b b (J a NJ 0 b a O o O G) 0 Cn 0 0 0 . I o`. Cc a • 0 0 CO CO a N N N Cn 0 N Co -+ CO A N _CNn • 0 0 0 01 -co 01 0 Cn 0 0 0 A 0 N C)) V O O O) '.000000000000000 O) 000 • O O O O O o 0 0 0 0 0 0 0 0 o O P°0 • O o 0 0 0 0 0 0 O 0 0 0 0 0 0 O 0 6 6 •• 0 0 0 O o 0 0 o o o 0 o o O 0 0 0 0 0 BALANCE TO FINISH a -• Cn > V a CA O N 0 0 CD (n (n N A N N o 0 O O O o D O O O a 0000(00000 A r m : -I c j- ` 6 ry w a a m j g a" 7 n w a s Eragng 5 P. r' n N D t) P:1 m 0 m 0 n y O 0, 2. z O ;a ^0 0 C 0. J U U 0 0 w N m V d w O a c a a J m 00 0 m 0 O 0 a 0 m:s w d > m R a "0 Fi 2 22 o 3 n° N CD '0' tc R. a y n n ' ? O a O r+ H r La 0 0 0 w v 0 o. 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D �� 10, III v n m ,o °C c) al u ❑( -1 w U I • 3 ca N a CO a -mo a n 3 (D 0 c 2 01 < n a. 0 N O 0 m° D K C N F a G U ' �° v m °-' m' ° 'at n m a ° -3 m° m `° o, -o' m m as 2 ° `< a en fp O R m° o m Z m ° -0 m a a)) D a f C m DESCRIPTION OF WORK to W O co "co v O O N I O N) CO N N CA a c0 (Nn N fa Co N 0N) O V N O m 0 -a N V 0) CO co Oo ..co O N) CO 01 Ot A (0 O O W O A o b) W J Co a 01 p— (O V N b 0 A to co W a Co W co a 0 O Co 0) Co W CO 01 V 0 0 0 CD O O O N O 01 V O O 0) 01 Of m f0 O V W 0 0 0 0 0 0 0 0 C) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 -s 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 SC HEDULED \'ALOE 55,937.24 Co CO a O 0 FROM PREVIOUS APPLICATION n E) LWORK COMPLETED nY O O) Ai A 0) N W V CO � co . V O O O 0 0 . to THIS PERIOD 0) -a W N A 0) 01 W N O A O O O Af ATERIALS PRESENTLY STORED (Cot 4110 or E) F N0) W CO (A W N N N CO CO v CO O Cn A CO V 0) W O 0 0 0 0 0 0 TOTAL COMPLETED AND STORED TO DATE (D +F +f) 0 1 _ c � CO 01 ja o o W a N W N N Cn O o th ; 0) CT co V N 0 0 -I, N) V CD (0 0) + (0 V 0) 01 Co 0 W O) CH A Q O W O a N [)) (O V -CO 0) 0) A 1.) IJ O O a CO O CO 0 co Co CO A 0 03 W N) CO „ (0 Co 0 0 0 01 A O o O p1 O O) V N O co a N W O °t O) O O O O 0 0 0 0 0 0 0 in O O O O O O ON O 0 0 0 0 V 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 BALANCE TO FINISH (C— v) 27,117 88 0 CO V N (O10 N -Aa W ((°P W 01 (0 m N O NW m W (n (n \ \ j 4 ° e. z Y ' A M .. m a 0 > > m 20 -o O r O n n 1 o Z Z m m O O w W ;aags uogenui;uo3 0 0 0 a CD(rA�. Y W f CO CO N W W MEMORANDUM Agenda Item • • • • L A N D F O R M From Site to Finish • • 105 South Fifth Street, Tel: 612 - 252 -9070 Suite 513 Fax: 612 - 252 -9077 Minneapolis, MN 55401 www.landform.net DATE July 17, 2013 TO Brad Martens CC City Council, Planning Commission, Parks & Trails Commission FROM Kendra Lindahl, City Planner RE Active Corcoran Planning Applications The following is a summary of project status for current, active projects: 1. Armbruster Topography and Wetland Waiver (city file no. 09 -011). An application has been received for a waiver from the topography and wetland requirements and was reviewed by the City Council on November 23, 2009. The City Council expressed concerns about the concept and directed the applicant to revise the concept plan. The applicant submitted a letter extending the review period until January 1, 2014. Staff recommends that no further extensions be provided. 2. Administrative Permit for Special Home Occupation for Jacob Shoulak at 20475 CR 10 (23 -119- 23 -23 -0007) (City File 12 -026). This application is to allow an in -home recording studio. The application is currently incomplete but when a complete application is received, it will be processed administratively. 3. PUD Sketch Plan and EAW for Lennar (City File 13 -007). The applicant submitted a PUD sketch plan and the City Council took action initiate the completion of the required EAW (environmental review assessment worksheet) at the April 25th Council meeting. The sketch plan was reviewed by the Council on June 27th and advisory comments were provided. The EAW is a process required by the State of Minnesota. The EAW is scheduled to be reviewed and ordered for distribution and comment at the July 25th Council meeting. Following completion of the EAW, the applicant could request approval of preliminary plat and PUD preliminary development plan and finally a final plat, PUD final development plan and rezoning to PUD. 4. Great River Energy Administrative Permit and Site Plan Modification for replacing tower at 7251 CR 116 (26- 119 -23 -41 -0001) (city file 13 -008). This item is currently incomplete, but will be administratively approved. 5. Construction Science Site Plan Modification at 7545 Commerce Street (26- 119 -23 -11 -0049) (City file 13 -011). This item is currently incomplete, but will be administratively approved. 6. Sign Ordinance Update. At the April 25th Council meeting, the City reviewed a request for the city to initiate a sign ordinance update. Specifically, they requested that the City review the ordinance standards relating to sign area, sign height and internal illumination and, because this is a city -wide issue, that the ordinance update be completed by the City out of the City funds. The Council discussed the issue and directed staff to bring a proposal back at a later date because the Council felt that this was a significant undertaking that would involve much more than this one issue. We will work with the City Administrator to determine the appropriate meeting to have this considered. 7. Ophoven CHOL at 19315 CR 30 (city file 13 -014). Jeff Ophoven has submitted a request for approval of a CHOL for an existing home occupation for outside storage. This is the result of a code enforcement issue. The item is scheduled for a public hearing at the Planning Commission on July 18th and City Council on July 25th Landform', SensiblyGreeri® and Site to Finish® are registered service marks of Landform Professional Services, LLC. 1 8. Sketch Plan Review for Mini - Storage at 19219 CR 10 (City file 13 -017). This was just received and is being reviewed for completeness. It is tentatively scheduled for the August Planning Commission and City Council meetings. Also, there are a number of projects that have been approved, but are still not filed and closed out: 1. Ess Addition (city files 05 -017, 08 -003 and 12 -024). The City Council granted an after - the -fact extension for this final plat at their November 29, 2012 meeting. The applicant is now working to file the required documents to close out this file. 2. Corcoran Business Park (city file 06 -005). The City Council granted a one year extension to the final plat approval, which expired on April 12, 2011. Staff has spoken to the applicant and is still working to close out this project. 3. Northern Natural Gas Administrative Permit (city file 09 -009). This project has been completed but a site inspection on May 15th I identified 5 trees that must be replaced. Upon replacement of these trees, the project can be closed out and the landscape guarantee refunded. Staff has inspected and is in the process refunding the landscaping bond. 4. Satellite Industries Site Plan Amendment, Conditional Use Permit Amendment, Lot Consolidation and Easement Vacation (city file 10 -007). On September 23rd the City Council approved Resolutions 2010 -37, 2010 -38 and 2010 -39 approving the request with a number of conditions. The applicant has addressed those conditions and has submitted a building permit application and has begun site work. Staff inspected the site on October 12th and found that the major site improvements had been made, but there are several items that still have to be addressed. We have discussed these items with the landowner. The city has a financial guarantee in place to ensure completion and we have an inspection scheduled for July 31st to close out the project. 5. Park Place Storage After- the -Fact Extension of Approvals (city file no. 10 -008). On September 23, 2010, the City Council approved a site plan and conditional use permit amendment for Park Place Storage to construct the 18th and final mini - storage building on that site. The approvals expired on September 23, 2011. The applicant contacted the City and requested a one year extension until September 23, 2012. The conditions have been met and a building permit was issued in September. The applicant has completed most of the site work with final items to be completed in the spring. 6. Rocks N Blocks Site Plan Amendment and Conditional Use Permit (city file no. 10 -012). An application was received for a Conditional Use Permit and Site Plan Amendment to continue operation of a business with outside storage at 20010 75th Avenue North. The application was approved by the City Council on June 23rd. This was approved as a way to correct a code enforcement issue. No work has been done on site to correct the code violations. The applicant has not yet complied with the conditions of approval and has asked for a 3 month extension. The approvals expired on September 23, 2012. The applicant is working to complete the site improvements. 7. Hope Ministries Conditional Use Permit for Cemetery and Vacation of Drainage & Utility Easement at 19951 Oswald Farm Road (city file 12 -002). Hope Ministries has submitted a request for a conditional use permit to allow a cemetery west of the existing church. The application was approved by the City Council on March 22nd and site work had begun. 9. Schmid's Hidden Valley 2nd Addition Topography /Wetland Waiver, Preliminary Plat and Final Plat at 21820 Oakdale Drive (PID 04- 119 -23 -34 -0007, 04- 119 -23 -42 -0002 and 04- 119 -23 -42 -0003) (City File No. 12 -016). The application for topography and wetland delineation waiver was approved at the September 27th Council meeting. The preliminary plat and final plat were approved by the City Council on April 25th. The applicant is working on complying with approval conditions so that they can get the final plat mylar signed and recorded. 10. Site Plan and Variance for Maple Hill Estates Community Center) (City File 12 -022). The landowner and the City received a CDBG grant to construct a new community center on land north of the manufactured home park that is also owned by the park owner. This new building is in the process of being designed. The building is likely to straddle a lot line or at minimum require a setback MEMORANDUM 2 variance. The survey has been completed and the site plan is currently being prepared. This item was approved by the City Council on April 25th 11. Feasibility Study for Lennar (City File 12 -025). The applicant requested that the City conduct an infrastructure feasibility study regarding property west of CR 101 and north of Hackamore. This is part of the property that was previously proposed as the "Hedgestone" development. The applicant has provided an escrow and the City Engineer has begun work on feasibility study. The study was accepted by the City Council at their April 25th Council meeting. 12. Heinz Second Addition Preliminary and Final Plat at 20801 CR 117 (03- 119 -23 -14 -0002) (City file 13 -003). A wetland and topographic waiver was approved on January 24th. This item was approved by the City Council action on April 25th. The applicant is working on complying with approval conditions so that they can get the final plat mylar signed and recorded. 13. Kohnen /Kothrade Minor CUP Amendment at 23240 CR 30 (07- 119 -23 -13 -0003) (City File 13 -005). This application has been received to resolve a code violation. The item was processed as a minor CUP amendment as discussed at the October 11, 2012 City Council meeting and the request was approved by City Council action on April 25th. The project will be closed out and any remaining escrow refunded. 14. Lano Equipment at 23580 Highway 55 Site Plan Amendment for Cold Storage. (31- 119- 23 -34- 0007) (13 -006). This item was approved by the City Council on July 11th 15. Funfar CUP for accessory building at 22730 Wagon Wheel (32- 119 -23 -24 -0006) (13 -009). This item was approved by the Council on July 11tH 16. Certificate of Compliance for accessory structure for John Koller at 6810 Horseshoe Bend (City file 13 -012). This item was administratively approved. 17. Certificate of Compliance for accessory structure for Dan and Cindy Patnode at 22802 CR 50 (City file 13 -013). This item was administratively approved. 18. Triden Topographic Survey and Wetland Delineation Waiver at 23425 CR 117 (city file 13 -015). The landowner has submitted a request for the waivers for this 56 -acre parcel and would then proceed with a plat to split the site into two parcels as part of their estate planning. The item was approved on June 27th 19. Certificate of Compliance for accessory structure for Doug Weseman at 10545 Robert Lane (City file 13 -016). This item will be administratively approved. MEMORANDUM 3 STAFF REPORT / Code Compliance Agenda Item: 8 b. Council Meeting: July 25, 2013 Prepared By: Mike Pritchard Topic: CODE COMPLIANCE REPORT — June 2013 Action Required: Information Only Complaints and Concerns Permits and Zoning Complaints Concerns Total Nuisiance Junk /Junk Vehicles Grass & Weed Control Animal Violations Home Occupations Signs Referred to Public Works, Metro West, or City Engineer Misc. Compaints Concerns Cases Referred to City Attorney Building Permits - Zoning review Building Permits Grading or Driveway Permits Misc. Permits Overweight /Ag Vehicle Permits 18 2 6 0 1 1 7 9 0 7 24 4 6 1 Code Enforcement Issues: General: Tall grass and weed season is upon us. With the assistance of the Public Works Department, we are trying to spot and get notices out before grass gets too tall and thick to efficiently and safely mow. We also try to get weeds early so we can get them knocked down or destroyed before they go to seed. Complaint 12 -031: Hazardous Building at 20xxx County Road 10. No Update. Complaint 12 -065: Multiple Code Violations 19xxx County Road 10. No update. CITY OF CORCORAN 2013 PERFORMANCE REPORT - GENERAL FUND SIX MONTHS ENDED JUNE 30, 2013 9c. Account Description 2012 Actual 2013 Budget 2013 Actual Amount Remaining 2013 % Remaining Year End Forecast Comments REVENUE Other General Government R 100 - 41900 -31020 Delinquent Property Taxes 38,238.90 0.00 0.00 0.00 0.00% 0.00 R 100 -41900 -31040 Fiscal Disparities 189,473.17 0.00 0.00 0.00 0.00% 0.00 R 100 - 41900 -31100 General Property Taxes 2,284,104.86 2,604,456.00 1,062,000.00 1,542,456.00 59.22% 2,604,456.00 R 100 - 41900 -31810 Cable Franchise Fee 38,195.52 35,000.00 0.00 35,000.00 100.00% 35,000.00 R 100 - 41900 -32110 Liquor License Fee 18,270.00 18,250.00 18,150.00 100.00 0.55% 18,250.00 R 100 - 41900 -33402 Homestead Credit 10,543.37 0.00 0.00 0.00 0.00% 0.00 R 100 - 41900 -33420 Ag Preserve Credit 5,825.36 0.00 0.00 0.00 0.00% 0.00 R 100 -41900 -33421 PERA State Aid 1,845.00 1,845.00 0.00 1,845.00 100.00% 1,845.00 R 100 -41900 -33422 Other State Grants and Aids 0.00 0.00 0.00 0.00 0.00% 0.00 R 100 - 41900 -34000 Charges for Services 95.00 0.00 0.00 0.00 0.00% 0.00 R 100 - 41900 -34103 Zoning /Land Use Appl Fee 7,180.00 6,000.00 5,625.00 375.00 6.25% 6,000.00 R 100 - 41900 -34105 Copies /Maps 108.39 150.00 284.56 0.00 0.00% 300.00 R 100-41900-34107 Special Assessment Search 50.00 50.00 25.00 25.00 50.00% 50.00 R 100 - 41900 -34108 TIF Administration 8,500.00 12,000.00 0.00 12,000.00 100.00% 12,000.00 R 100 -41900 -34405 Clean Up Day Income 708.71 1,000.00 675.00 325.00 32.50% 675.00 R 100 - 41900 -36200 Miscellaneous Revenues 18,634.83 2,500.00 7,151.00 0.00 0.00% 7,151.00 Work Comp Ins dividend /Sign permit R 100 - 41900 -36210 Interest Earnings 1,952.93 3,000.00 1,149.56 1,850.44 61.68% 3,000.00 R 100 - 41900 -36220 Other Rents and Royalties 10,848.00 10,848.00 10,848.00 0.00 0.00% 10,848.00 Cropland rental R 100 -41900 -36230 Donations 4,575.00 1,100.00 0.00 1,100.00 0.00% 1,100.00 $ 2,639,149.04 $ 2,696,199.00 $ 1,105,908.12 $ 2,700,675.00 City Hall Operations R 100 - 41941 -34101 Facility Rental 5,890.00 4,500.00 1,957.50 2,542.50 56.50% 4,500.00 R 100 - 41941 -36200 Miscellaneous Revenues 1,228.80 1,000.00 2,259.66 0.00 0.00% 2,260.00 Mailbox posts, NW Jaycees Donation $ 7,118.80 $ 5,500.00 $ 4,217.16 0.00% $ 6,760.00 Police R 100 - 42100 -33423 Police Aid 45,308.00 47,000.00 0.00 47,000.00 100.00% 47,000.00 R 100 - 42100 -33424 Police POST Board Train Reimb 3,320.90 3,500.00 0.00 3,500.00 100.00% 3,500.00 R 100 - 42100 -33620 Other County Grants /Aid 11,939.05 10,000.00 4,770.72 5,229.28 52.29% 10,000.00 Pass through only R 100 -42100 -34200 Police Permits 2,417.00 1,500.00 804.00 696.00 46.40% 1,500.00 R 100 - 42100 -34201 Police Serviced Charges 7,162.50 5,000.00 2,275.00 2,725.00 54.50% 5,000.00 Pass through only R 100 - 42100 -34202 Police Reports /Fees 756.00 1,500.00 461.00 1,039.00 69.27% 1,500.00 R 100 - 42100 -34204 Training 120.00 0.00 0.00 0.00 0.00% 0.00 R 100 -42100 -35101 Fines 80,337.70 90,000.00 24,061.38 65,938.62 73.27% 90,000.00 R 100- 42100 -36233 Refunds /Reimbursements 0.00 0.00 8,563.13 0.00 0.00% 8,563.15 Workmans Compensation Reimbursement $ 155,074.61 $ 158,500.00 $ 40,935.23 $ 167,063.15 Building Inspection R 100 - 42400 -32210 Bldg /Plan Review Fees $ 56,020.82 $ 50,000.00 $ 27,438.35 $ 22,561.65 45.12% $ 50,000.00 1 of 7 CITY OF CORCORAN 2013 PERFORMANCE REPORT - GENERAL FUND SIX MONTHS ENDED JUNE 30, 2013 9c. Account Description 2012 Actual 2013 Budget 2013 Actual Amount Remaining 2013 % Remaining Year End Forecast Comments Public Works R 100 - 43100 -33418 Muni State Aid St Maintenance 126,236.00 130,000.00 62,525.50 67,474.50 51.90% 130,000.00 R 100 - 43100 -34300 Public Works Permits /Fees 3,930.00 3,000.00 1,635.00 1,365.00 45.50% 3,000.00 R 100 - 43100 -34301 Dust Control 73,169.84 55,530.00 3,465.00 52,065.00 93.76% 55,530.00 R 100 - 43100 -36200 Miscellaneous Revenues 16,789.20 0.00 500.00 0.00 0.00% 0.00 $ 220,125.04 $ 188,530.00 $ 68,125.50 $ 188,530.00 Ice & Snow Removal R 100 - 43125 -36200 Miscellaneous Revenues 0.00 0.00 0.00 0.00 0.00% 0.00 $ - $ - $ - $ - $ - Recycling R 100 - 43232 -33610 County Recycling Grant 14,820.00 14,500.00 0.00 14,500.00 100.00% 14,500.00 R 100 -43232 -34400 Recycling 60,531.35 69,000.00 48,802.39 20,197.61 29.27% 69,000.00 $ 75,351.35 $ 83,500.00 $ 48,802.39 $ 83,500.00 Parks R 100- 45200 -33422 Other State Grants and Aids 36,221.20 35,823.00 32,599.08 3,223.92 9.00% 32,599.08 NW Trails Grant R 100 - 45200 -34101 Facility Rental 1,995.68 1,000.00 1,307.33 - 307.33 - 30.73% 1,307.00 R 100 - 45200 -36200 Miscellaneous Revenues 62.91 0.00 13,525.00 - 13,525.00 0.00% 13,525.00 $3,500 & $10,000 Equipment Grants $ 42,193.79 $ 36,823.00 $ 47,431.41 $ 47,431.08 Transfers to /from Other Funds R 100 - 49360 -39200 Transfer from Other Fund 0.00 Total Revenue $ 3,195,033.45 $ 3,219,052.00 $ 1,342,858.16 $ 1,876,193.84 $ 3,243,959.23 2 of 7 CITY OF CORCORAN 2013 PERFORMANCE REPORT - GENERAL FUND SIX MONTHS ENDED JUNE 30, 2013 9c. Account Description 2012 Actual 2013 Budget 2013 Actual Amount Remaining 2013 % Remaining Year End Forecast Comments EXPENSE City Charter E 100 - 41000 -210 Operating Supplies (GENERAL) 0.00 0.00 0.00 0.00 0.00% 0.00 E 100 - 41000 -300 Professional Srvs (GENERAL) 0.00 0.00 0.00 0.00 0.00% 0.00 $ - $ - $ - $ - $ - City Council E 100 - 41100 -100 Wages and Salaries (GENERAL) 6,600.00 6,600.00 0.00 6,600.00 100.00% 6,600.00 E 100 - 41100 -122 FICA 409.20 409.00 0.00 409.00 100.00% 409.00 E 100 - 41100 -126 Medicare 95.70 96.00 0.00 96.00 100.00% 96.00 E 100 - 41100 -210 Operating Supplies (GENERAL) 0.00 100.00 0.00 100.00 100.00% 100.00 E 100 - 41100 -364 Worker's Comp Insurance 32.12 55.00 41.00 14.00 25.45% 41.00 $ 7,137.02 $ 7,260.00 $ 41.00 $ 7,246.00 Newspaper/Newsletter/Website E 100 - 41130 -351 Newsletter Expenses 4,061.81 4,000.00 2,163.02 1,836.98 45.92% 4,000.00 E 100 - 41130 -354 Web Site 700.00 700.00 0.00 700.00 100.00% 700.00 $ 4,761.81 $ 4,700.00 $ 2,163.02 $ 4,700.00 City Administrator E 100 - 41300 -100 Wages and Salaries (GENERAL) 92,518.74 93,987.00 45,524.51 48,462.49 51.56% 111,332.36 E 100 - 41300 -121 PERA 6,707.62 6,814.00 3,248.68 3,565.32 52.32% 7,832.75 E 100 - 41300 -122 FICA 5,147.67 5,827.00 2,633.05 3,193.95 54.81% 6,751.90 E 100 - 41300 -126 Medicare 1,312.31 1,363.00 507.37 855.63 62.78% 1,470.62 E 100 - 41300 -130 Employer Paid FSA 0.00 350.00 0.00 350.00 100.00% 700.00 E 100 - 41300 -131 Employer Paid Health 9,914.01 13,467.00 6,299.21 7,167.79 53.22% 17,113.15 E 100 - 41300 -132 Medical Cafeteria Plan -55.40 0.00 0.00 0.00 0.00% 0.00 E 100 - 41300 -133 Employer Paid H S A 4,099.99 0.00 1,465.42 - 1,465.42 0.00% 0.00 E 100 - 41300 -140 Unemployment Comp (GENERAL) 0.00 0.00 0.00 0.00 0.00% 0.00 E 100 - 41300 -208 Training and Instruction 1,812.60 2,500.00 1,261.00 1,239.00 49.56% 2,500.00 E 100 - 41300 -210 Operating Supplies (GENERAL) 491.67 700.00 392.14 307.86 43.98% 700.00 E 100 - 41300 -364 Worker's Comp Insurance - 683.48 840.00 354.00 486.00 57.86% 840.00 E 100 -41300 -433 Dues and Memberships 847.76 900.00 45.00 855.00 95.00% 900.00 $ 122,113.49 $ 126,748.00 $ 61,730.38 $ 150,140.78 Clerk/Admin E 100 - 41400 -100 Wages and Salaries (GENERAL) 135,247.23 117,112.00 57,849.62 59,262.38 50.60% 126,797.00 E 100 - 41400 -110 Overtime 1,827.35 2,000.00 1,687.86 312.14 15.61% 2,000.00 E 100 - 41400 -121 PERA 9,921.71 8,635.00 4,221.24 4,413.76 51.11% 8,635.00 E 100 - 41400 -122 FICA 8,883.26 7,385.00 3,812.08 3,572.92 48.38% 7,985.00 E 100 - 41400 -126 Medicare 2,077.60 1,727.00 891.46 835.54 48.38% 1,868.00 E 100 - 41400 -130 Employer Paid FSA 700.00 700.00 350.00 350.00 50.00% 700.00 E 100 - 41400 -131 Employer Paid Health 7,636.59 26,934.00 3,398.37 23,535.63 87.38% 26,934.00 E 100 - 41400 -132 Medical Cafeteria Plan 12,018.03 0.00 4,784.32 - 4,784.32 0.00% 0.00 E 100 - 41400 -133 Employer Paid H S A 3,007.84 0.00 2,227.88 - 2,227.88 0.00% 0.00 E 100 - 41400 -140 Unemployment Comp (GENERAL) 0.00 0.00 0.00 0.00 0.00% 0.00 E 100 - 41400 -208 Training and Instruction 829.95 3,500.00 1,335.00 2,165.00 61.86% 3,500.00 E 100 - 41400 -210 Operating Supplies (GENERAL) 403.71 500.00 363.29 136.71 27.34% 500.00 E 100 - 41400 -300 Professional Srvs (GENERAL) 0.00 0.00 0.00 0.00 0.00% 0.00 E 100 - 41400 -364 Worker's Comp Insurance 1,215.78 1,411.00 1,064.00 347.00 24.59% 1,064.00 E 100 - 41400 -433 Dues and Memberships 35.00 150.00 70.00 80.00 0.00% 150.00 $ 183,804.05 $ 170,054.00 $ 82,055.12 $ 180,133.00 3 of 7 CITY OF CORCORAN 2013 PERFORMANCE REPORT - GENERAL FUND SIX MONTHS ENDED JUNE 30, 2013 9c. Account Description 2012 Actual 2013 Budget 2013 Actual Amount Remaining 2013 % Remaining Year End Forecast Comments Elections E 100 - 41410 -210 Operating Supplies (GENERAL) $ 6,262.58 $ 5,000.00 $ - $ 5,000.00 100.00% $ 5,000.00 Auditor /Treasurer E 100 - 41540 -300 Professional Srvs (GENERAL) $ 22,160.50 $ 21,700.00 $ 22,152.00 $ (452.00) - 2.08% $ 23,000.00 Assessor E 100 - 41550 -210 Operating Supplies (GENERAL) 929.29 500.00 495.33 4.67 0.93% 1,000.00 E 100 - 41550 -300 Professional Srvs (GENERAL) 49,284.00 49,284.00 24,642.00 24,642.00 50.00% 49,284.00 $ 50,213.29 $ 49,784.00 $ 25,137.33 $ 50,284.00 Attorney E 100 - 41600 -300 Professional Srvs (GENERAL) 22,352.59 30,000.00 17,816.29 12,183.71 34.81% 30,000.00 $ 22,352.59 $ 30,000.00 $ 17,816.29 $ 30,000.00 Other General Government E 100 -41900 -210 Operating Supplies (GENERAL) 31.25 0.00 3,254.40 - 3,254.40 0.00% 3,254.40 2012 Crop Land tax E 100 - 41900 -300 Professional Srvs (GENERAL) 21,040.50 0.00 31,729.79 - 31,729.79 0.00% 35,000.00 See attached detail E 100 - 41900 -360 Insurance (GENERAL) 18,806.00 45,000.00 54,412.00 - 9,412.00 - 20.92% 54,412.00 E 100 - 41900 -433 Dues and Memberships 24,454.47 24,000.00 19,821.13 4,178.87 17.41% 24,000.00 $ 64,332.22 $ 69,000.00 $ 109,217.32 $ 116,666.40 Planning & Zoning E 100 - 41910 -210 Operating Supplies (GENERAL) 0.00 0.00 271.00 (271.00) 0.00% 300.00 E 100 - 41910 -300 Professional Srvs (GENERAL) 41,785.46 32,000.00 25,320.12 6,679.88 20.87% 40,000.00 $ 41,785.46 $ 32,000.00 $ 25,591.12 $ 40,300.00 Code Enforcement E 100 - 41920 -100 Wages and Salaries (GENERAL) 7,543.20 39,419.00 19,226.43 20,192.57 51.23% 39,419.00 E 100 - 41920 -110 Overtime 0.00 1,000.00 266.43 733.57 73.36% 1,000.00 E 100 - 41920 -121 PERA 502.91 2,930.00 1,355.16 1,574.84 53.75% 2,930.00 E 100 - 41920 -122 FICA 445.39 2,506.00 1,357.91 1,148.09 45.81% 2,506.00 E 100 - 41920 -126 Medicare 104.19 586.00 317.56 268.44 45.81% 586.00 E 100 - 41920 -130 Employer Paid FSA 0.00 350.00 350.00 0.00 0.00% 350.00 E 100 -41920 -131 Employer Paid Health 13,467.00 37.49 13,429.51 99.72% 13,467.00 E 100 - 41920 -132 Medical Cafeteria Plan 0.00 2,838.96 - 2,838.96 0.00% 0.00 E 100 - 41920 -208 Training and Instruction 0.00 0.00 0.00 0.00% 0.00 E 100 - 41920 -210 Operating Supplies (GENERAL) 1,054.14 1,500.00 260.50 1,239.50 82.63% 1,500.00 E 100 -41920 -417 Uniforms 100.00 100.00 100.00 0.00 0.00% 100.00 $ 10,275.51 $ 61,858.00 $ 26,110.44 $ 61,858.00 City Hall Operations E 100 - 41941 -200 Office Supplies (GENERAL) 1,978.10 3,000.00 1,434.38 1,565.62 52.19% 3,000.00 E 100 - 41941 -201 Postage /Shipping 1,628.25 2,500.00 881.41 1,618.59 64.74% 2,500.00 E 100 -41941 -207 Computer Supplies 2,423.59 3,000.00 1,020.91 1,979.09 65.97% 3,000.00 E 100 - 41941 -210 Operating Supplies (GENERAL) 12,496.89 9,500.00 8,735.42 764.58 8.05% 9,500.00 E 100 - 41941 -300 Professional Srvs (GENERAL) 15,385.05 7,000.00 4,328.30 2,671.70 38.17% 7,000.00 E 100 - 41941 -321 Telephone 2,182.22 3,000.00 1,162.50 1,837.50 61.25% 3,000.00 E 100 - 41941 -352 General Notices and Pub Info 2,234.88 2,000.00 1,895.99 104.01 5.20% 2,500.00 E 100 - 41941 -364 Worker's Comp Insurance 0.00 438.00 0.00 438.00 100.00% 0.00 4 of 7 CITY OF CORCORAN 2013 PERFORMANCE REPORT - GENERAL FUND SIX MONTHS ENDED JUNE 30, 2013 9c. Account Description 2012 Actual 2013 Budget 2013 Actual Amount Remaining 2013 % Remaining Year End Forecast Comments E 100 - 41941 -380 Utility & Services (GENERAL) 12,832.53 14,500.00 8,213.28 6,286.72 43.36% 14,500.00 E 100 - 41941 -400 Repairs & Maint Cont (GENERAL) 9,816.79 4,000.00 4,741.81 - 741.81 - 18.55% 9,000.00 $4,000 cleaning service E 100 - 41941 -430 Misc. Banking Charge 64.00 0.00 0.00 0.00 0.00% 0.00 E 100 - 41941 -520 Buildings and Structures 0.00 4,000.00 3,028.81 971.19 0.00% 4,000.00 E 100 - 41941 -810 Refunds /Reimbursements 0.00 0.00 167.43 - 167.43 0.00% 0.00 $ 61,042.30 $ 52,938.00 $ 35,610.24 $ 58,000.00 IT (Info Technology) E 100 -41951 -207 Computer Supplies 7,580.31 7,500.00 6,622.56 877.44 11.70% 7,500.00 E 100 - 41951 -210 Operating Supplies 0.00 4,500.00 765.38 3,734.62 82.99% 4,500.00 E 100 - 41951 -300 Professional Srvs 0.00 6,000.00 2,181.25 3,818.75 63.65% 6,000.00 E 100 - 41951 -530 Improvements Other Than Bldg 0.00 7,000.00 8,309.09 - 1,309.09 - 18.70% 9,000.00 $2,000 from Jaycee's donation 100 - 41941 -36200 $ 7,580.31 $ 25,000.00 $ 17,878.28 $ 27,000.00 Police E 100 - 42100 -100 Wages and Salaries (GENERAL) 507,594.11 515,852.00 249,163.50 266,688.50 51.70% 515,852.00 E 100- 42100 -110 Overtime 1,506.73 9,500.00 600.38 8,899.62 93.68% 9,500.00 E 100-42100-111 Overtime Events /Grants 10,756.14 15,000.00 4,450.29 10,549.71 70.33% 15,000.00 See 100 - 42101 -111 E 100 - 42100 -121 PERA 74,894.25 77,570.00 36,090.61 41,479.39 53.47% 77,570.00 E 100 - 42100 -126 Medicare 7,615.33 7,811.00 3,775.64 4,035.36 51.66% 7,811.00 E 100 - 42100 -130 Employer Paid FSA 608.66 2,450.00 657.36 1,792.64 73.17% 2,450.00 E 100 - 42100 -131 Employer Paid Health 34,814.94 42,699.00 17,473.62 25,225.38 59.08% 42,699.00 E 100 - 42100 -132 Medical Cafeteria Plan 30,739.96 33,985.00 15,438.73 18,546.27 54.57% 33,985.00 E 100 - 42100 -133 Employer Paid H S A 11,486.15 11,297.00 7,079.94 4,217.06 37.33% 11,297.00 E 100 - 42100 -200 Office Supplies (GENERAL) 5,236.99 5,000.00 2,056.26 2,943.74 58.87% 5,000.00 E 100 - 42100 -201 Postage /Shipping 354.44 500.00 -4.65 504.65 100.93% 350.00 E 100 - 42100 -208 Training and Instruction 11,010.16 10,000.00 9,373.37 626.63 6.27% 12,000.00 E 100 - 42100 -209 Police Reserves 3,119.83 3,500.00 2,225.01 1,274.99 36.43% 3,500.00 E 100 - 42100 -210 Operating Supplies (GENERAL) 4,185.49 3,500.00 2,565.94 934.06 26.69% 4,500.00 E 100 - 42100 -212 Motor Fuels 39,114.51 34,000.00 16,776.24 17,223.76 50.66% 40,000.00 E 100 - 42100 -220 Repair /Maint Supply (GENERAL) 13,397.30 8,000.00 4,837.48 3,162.52 39.53% 8,000.00 E 100 - 42100 -223 Building Repair Supplies 3,710.63 3,000.00 2,320.14 679.86 22.66% 3,000.00 E 100- 42100 -300 Professional Srvs (GENERAL) 40.00 500.00 0.00 500.00 100.00% 500.00 E 100 - 42100 -301 Prisoner 5,370.25 8,000.00 7,817.24 182.76 2.28% 12,000.00 E 100 - 42100 -304 Legal Fees 25,868.76 30,000.00 17,868.48 12,131.52 40.44% 30,000.00 E 100 - 42100 -321 Telephone 7,244.77 7,200.00 3,320.09 3,879.91 53.89% 7,200.00 E 100 - 42100 -323 Radio Units 11,420.06 15,300.00 7,498.21 7,801.79 50.99% 15,300.00 E 100 - 42100 -364 Worker's Comp Insurance 7,455.55 24,000.00 14,817.00 9,183.00 38.26% 24,000.00 E 100 - 42100 -380 Utility & Services (GENERAL) 2,140.77 4,000.00 1,253.35 2,746.65 68.67% 4,000.00 E 100 - 42100 -417 Uniforms 7,768.09 8,460.00 6,338.61 2,121.39 25.08% 8,460.00 E 100 - 42100 -433 Dues and Memberships 870.00 1,000.00 1,470.00 - 470.00 - 47.00% 1,470.00 $ 828,323.87 $ 882,124.00 $ 435,262.84 $ 895,444.00 Part Time Officers E 100 - 42101 -100 Wages and Salaries (GENERAL) 75,071.69 78,100.00 42,012.80 36,087.20 46.21% 78,100.00 E 100 - 42101 -111 Overtime Events /Grants 6,353.46 0.00 1,300.00 - 1,300.00 0.00% 0.00 Contractural events /Safe and Sober events. Budgeted 42100 -11' E 100 -42101 -121 PERA 1,850.54 2,500.00 1,067.92 1,432.08 57.28% 2,500.00 E 100 - 42101 -122 FICA 4,251.67 4,842.00 2,225.51 2,616.49 54.04% 4,842.00 E 100- 42101 -126 Medicare 1,180.68 1,132.00 627.96 504.04 44.53% 1,132.00 E 100- 42101 -140 Unemployment Comp (GENERAL) 0.00 0.00 0.00 0.00 0.00% 0.00 $ 88,708.04 $ 86,574.00 $ 47,234.19 $ 86,574.00 5 of 7 CITY OF CORCORAN 2013 PERFORMANCE REPORT - GENERAL FUND SIX MONTHS ENDED JUNE 30, 2013 9c. Account Description 2012 Actual 2013 Budget 2013 Actual Amount Remaining 2013 % Remaining Year End Forecast Comments Police Admin E 100 - 42102 -100 Wages and Salaries (GENERAL) 39,514.84 42,328.00 19,843.91 22,484.09 53.12% 42,328.00 E 100 - 42102 -110 Overtime 14.51 500.00 0.00 500.00 100.00% 500.00 E 100 - 42102 -121 PERA 2,877.90 3,105.00 1,419.14 1,685.86 54.30% 3,105.00 E 100 - 42102 -122 FICA 2,671.35 2,655.00 1,329.57 1,325.43 49.92% 2,655.00 E 100 - 42102 -126 Medicare 624.78 621.00 310.96 310.04 49.93% 621.00 E 100 - 42102 -130 Employer Paid FSA 350.00 350.00 0.00 350.00 100.00% 350.00 E 100 - 42102 -131 Employer Paid Health 1,391.55 3,430.00 1,022.73 2,407.27 70.18% 3,430.00 E 100 - 42102 -132 Medical Cafeteria Plan 4,158.70 2,730.00 2,419.56 310.44 11.37% 2,730.00 $ 51,603.63 $ 55,719.00 $ 26,345.87 $ 55,719.00 Fire E 100 - 42200 -300 Professional Srvs (GENERAL) 242,082.72 250,000.00 123,534.10 126,465.90 50.59% 250,000.00 $ 242,082.72 $ 250,000.00 $ 123,534.10 0.00% $ 250,000.00 Building Inspection E 100- 42400 -300 Professional Srvs (GENERAL) 9,421.02 15,000.00 6,258.61 8,741.39 58.28% 15,000.00 E 100 - 42400 -437 Surcharges 1,726.95 2,500.00 166.90 2,333.10 93.32% 2,500.00 $ 11,147.97 $ 17,500.00 $ 6,425.51 $ 17,500.00 Public Works E 100 - 43100 -100 Wages and Salaries (GENERAL) 269,477.33 279,203.00 123,350.21 155,852.79 55.82% 265,907.00 E 100-43100-110 Overtime 17,020.37 19,380.00 16,676.35 2,703.65 13.95% 18,116.00 E 100 - 43100 -121 PERA 20,838.97 21,647.00 9,919.39 11,727.61 54.18% 20,683.00 E 100 - 43100 -122 FICA 16,694.60 18,512.00 8,016.07 10,495.93 56.70% 17,688.00 E 100 - 43100 -126 Medicare 3,954.17 4,329.00 1,824.91 2,504.09 57.84% 4,136.00 E 100- 43100 -130 Employer Paid FSA 700.00 1,750.00 350.00 1,400.00 80.00% 1,750.00 E 100 - 43100 -131 Employer Paid Health 42,763.31 67,335.00 19,979.25 47,355.75 70.33% 62,746.00 E 100 - 43100 -132 Medical Cafeteria Plan 8,177.36 0.00 3,720.97 - 3,720.97 0.00% 0.00 E 100 - 43100 -133 Employer Paid H S A 10,281.32 0.00 3,503.88 - 3,503.88 0.00% 0.00 E 100 - 43100 -140 Unemployment Comp (GENERAL) 0.00 0.00 4,056.51 - 4,056.51 0.00% 4,056.51 E 100 - 43100 -208 Training and Instruction 3,739.00 4,000.00 1,820.00 2,180.00 54.50% 4,000.00 E 100 -43100 -210 Operating Supplies (GENERAL) 21,090.53 20,000.00 10,634.27 9,365.73 46.83% 20,000.00 E 100- 43100 -212 Motor Fuels 37,194.51 32,000.00 21,106.16 10,893.84 34.04% 40,000.00 E 100 - 43100 -220 Repair /Maint Supply (GENERAL) 22,146.83 20,000.00 7,327.83 12,672.17 63.36% 20,000.00 E 100 - 43100 -222 Seal Coating 40,285.50 50,000.00 0.00 50,000.00 100.00% 50,000.00 E 100 - 43100 -223 Building Repair Supplies 332.23 4,500.00 1,898.76 2,601.24 57.81% 4,500.00 E 100 - 43100 -225 Landscape /Ditch Materials 9,178.62 10,000.00 1,155.95 8,844.05 88.44% 10,000.00 E 100 - 43100 -226 Sign Repair Materials 4,149.14 6,000.00 102.98 5,897.02 98.28% 6,000.00 E 100 - 43100 -227 Crack Filling 12,564.17 10,000.00 9,426.38 573.62 5.74% 10,000.00 E 100 - 43100 -228 Dust Control 94,301.45 100,000.00 86,956.14 13,043.86 13.04% 100,000.00 E 100 - 43100 -229 Culverts 11,132.49 13,000.00 0.00 13,000.00 100.00% 13,000.00 E 100 - 43100 -232 Gravel 117,765.32 130,000.00 114,846.53 15,153.47 11.66% 130,000.00 E 100 - 43100 -233 Asphalt Maint/Patching 143,633.95 130,000.00 2,141.40 127,858.60 98.35% 130,000.00 E 100 - 43100 -300 Professional Srvs (GENERAL) 2,100.00 2,100.00 2,216.00 - 116.00 - 5.52% 2,100.00 E 100 - 43100 -321 Telephone 5,005.41 5,600.00 1,979.72 3,620.28 64.65% 5,600.00 E 100 -43100 -364 Worker's Comp Insurance 20,996.21 15,076.00 17,399.00 - 2,323.00 - 15.41% 17,399.00 E 100 - 43100 -380 Utility & Services (GENERAL) 7,726.11 9,000.00 4,988.32 4,011.68 44.57% 9,000.00 E 100 - 43100 -381 Street/Signal Lights 2,142.23 3,500.00 2,013.72 1,486.28 42.47% 3,500.00 E 100- 43100 -417 Uniforms 5,873.64 7,000.00 2,063.25 4,936.75 70.53% 7,000.00 $ 951,264.77 $ 983,932.00 $ 479,473.95 $ 977,181.51 6 of 7 CITY OF CORCORAN 2013 PERFORMANCE REPORT - GENERAL FUND SIX MONTHS ENDED JUNE 30, 2013 9c. Account Description 2012 Actual 2013 Budget 2013 Actual Amount Remaining 2013 % Remaining Year End Forecast Comments Ice & Snow Removal E 100 - 43125 -210 Operating Supplies (GENERAL) $ 23,935.01 $ 29,000.00 $ 15,104.40 $ 13,895.60 47.92% $ 29,000.00 Engineeering E 100 - 43170 -300 Professional Srvs (GENERAL) $ 53,364.97 $ 40,000.00 $ 27,859.33 $ 12,140.67 30.35% $ 40,000.00 Employee Benefit Chgs E 100 - 43190 -300 Professional Srvs (GENERAL) 0.00 3,000.00 0.00 $ 3,000.00 100.00% $ 3,000.00 Recycling E 100 - 43232 -210 Operating Supplies (GENERAL) 826.95 1,000.00 750.00 250.00 25.00% 1,000.00 E 100 - 43232 -300 Professional Srvs (GENERAL) 64,742.64 69,000.00 34,462.11 34,537.89 50.05% 69,000.00 $ 65,569.59 $ 70,000.00 $ 35,212.11 $ 70,000.00 Parks E 100- 45200 -100 Wages and Salaries (GENERAL) 17,205.28 27,345.00 10,889.60 16,455.40 60.18% 27,345.00 E 100 - 45200 -110 Overtime 477.00 0.00 221.25 - 221.25 0.00% 0.00 E 100 - 45200 -122 FICA 1,097.84 1,695.00 687.34 1,007.66 59.45% 1,695.00 E 100 - 45200 -126 Medicare 256.76 397.00 160.76 236.24 59.51% 397.00 E 100 - 45200 -210 Operating Supplies (GENERAL) 8,561.82 8,000.00 20,134.27 - 12,134.27 - 151.68% 24,000.00 $3,500 and $10,000 grant 100 - 45200 -36200 E 100 - 45200 -220 Repair /Maint Supply (GENERAL) 751.97 1,100.00 256.78 843.22 76.66% 1,100.00 E 100 - 45200 -221 Maintenance Projects 13,592.11 15,000.00 9,951.54 5,048.46 33.66% 15,000.00 E 100 - 45200 -321 Telephone 613.84 700.00 324.33 375.67 53.67% 700.00 E 100 - 45200 -364 Worker's Comp Insurance - 1,815.18 4,493.00 947.00 3,546.00 78.92% 4,493.00 E 100 - 45200 -380 Utility & Services (GENERAL) 4,571.52 7,100.00 3,355.14 3,744.86 52.74% 7,100.00 E 100 - 45200 -530 Improvements Other Than Bldgs 36,221.20 35,823.00 32,599.08 3,223.92 9.00% 32,599.08 NW Trails Grant $ 81,534.16 $ 101,653.00 $ 79,527.09 $ 114,429.08 Total Expense $ 3,001,355.86 $ 3,175,544.00 $ 1,701,481.93 $ 2,371,304.52 $ 3,270,236.78 GENERAL FUND TOTALS Total Revenue $ 3,195,033.45 $ 3,219,052.00 $ 1,342,858.16 $ 3,051,428.12 $ 3,243,959.23 Total Expense $ 3,001,355.86 $ 3,175,544.00 $ 1,701,481.93 $ 2,371,304.52 $ 3,293,175.77 Total Revenue - Total Expense $ 193,677.59 $ 43,508.00 $ (358,623.77) $ 680,123.60 $ (49,216.54) 7 of 7 Fund 100 GENERAL FUND Expenditure E 100- 41900 -300 Professional Srvs (GENERAL) Period Transactions Batch Name 5 Pay 0513AP01 5 Pay 0513AP04 6 Pay 0613AP01 6 Pay 0613AP02 7 Pay 0713AP01 7 Pay 0713AP03 7 Pay 0713AP03 Total E 100- 41900 -300 Professional Srvs (GENERAL) Total Expenditure Fund 100 CORCORAN, MN Revenue /Expenditure Audit Detail Brief Audit 2013 Budget Total Year Balance $0.00 $31,729.79 - $31,729.79 Tran Dr Tran Cr Search Name $7,746.00 $0.00 MAPLE GROVE, CITY OF $560.00 $0.00 NORTHLAND SECURITIES INC $10,900.00 $0.00 BRIMEYER FURSMAN $640.00 $0.00 NORTHLAND SECURITIES INC $83.79 $0.00 CORCORAN LOCKER $7,800.00 $0.00 BRIMEYER FURSMAN $4,000.00 $0.00 NORTHLAND SECURITIES INC $31,729.79 $0.00 In Balance 07/19/13 8:51 AM Page 1 $31,729.79 $0.00 = $31,729.79 $31,729.79 $0.00 = $31,729.79 fie. July 19, 2013 2013 PAYROLL CHANGE ESTIMATES 8c. JlffittMepartment Termination Of Charles Blessman position not filled $ 22.46 Jan Feb Mar Apr May Days 23 20 21 10 Hrs 184 160 168 80 Wage 4132.64 3593.60 3773.28 1796.80 OT 316.00 316.00 316.00 316.00 PERA 7.25% 299.62 260.54 273.56 130.27 MEDICARE 1.45% 59.92 52.11 54.71 26.05 SS 6.20% 256.22 222.80 233.94 111.40 MED INSUR 1147.32 Pd per Dan 1147.32 1147.32 1147.32 1147.32 TOTAL BUDGET DECREASE 5064.40 5592.37 5798.82 3527.84 1147.321 $ 21,130.75 I Parks Department Increased wages for seasonal $12.00 to $15.00 TOTAL BUDGET INCREASE $2.00 $ 2,050.00 1.45% $ 29.73 6.20% $ 127.10 $ 2,206.83 Administrator - New 90,000.00 Hiring of Brad wages / benefits 3461.54 July 1PP Aug 2PP Sept 2PP Oct 2PP Nov 3PP Dec 2PP 5192.31 6923.08 6923.08 6923.08 10384.62 6923.08 PERA 7.25% 376.44 501.92 501.92 501.92 752.88 501.92 MEDICARE 1.45% 75.29 100.38 100.38 100.38 150.58 100.38 SS 6.20% 321.92 429.23 429.23 429.23 643.85 429.23 MED INSUR 1147.32 1147.32 1147.32 1147.32 1147.32 1147.32 CITY PAID HSA /FSA TOTAL Administrator - Previous Wages PERA MEDICARE SS Accrued PTO Hours PERA MEDICARE SS 5965.96 9101.94 9101.94 9101.94 13079.25 9101.94 $ 55,452.97 $ 350.00 $ 55,802.97 93,987.00 Dan Donahue Termination benefits aquired (Intl Health Cafateria, life LTD in the Insur calculation) 45.19 3,614.88 July 2PP Aug Sept Oct 2PP Nov 3PP Dec 2PP 7229.76 7229.76 7229.76 0 0 0 $ 21,689.28 7.25% 524.16 524.16 524.16 $ 1,572.55 1.45% 104.83 104.83 104.83 $ 314.49 6.20% 448.25 448.25 448.25 $ 1,344.81 8306.99 8307.00 8307.00 $ 24,921.13 57.1 $ 2,580.35 Spouse 62.54 TOTAL TOTAL BUDGET INCREASE CITY ADMINISTRATOR Office Staff Temp Seasonal Position Admin Assistant Wage Hrs per PP MEDICARE SS TOTAL BUDGET INCREASE Code Enforcement Step increased to 5yr level $18.95 to $21.53 PERA MEDICARE SS TOTAL BUDGET INCREASE N/A 1.45% 6.20% 1147.32 1147.32 June 3 - Nov 29 13 14.90 PP Annual 50 745.00 9685.00 1.45% 10.80 140.43 6.20% 46.19 600.47 801.99 10425.90 $ 10,425.90 $ 2,580.35 $ 37.42 $ 37.42 $ 159.98 $ 159.98 $ 2,777.75 1147.32 504.04 504.04 504.041 $ 4,954.08 $ 32,652.95 Average 173.33 Hrs. per month $ 38,613.67 $ 10,425.90 $2.58 14 -May June July Aug Sept Oct Nov Dec 7.25% $224.46 $447.19 $447.19 $447.19 $447.19 $446.34 $447.19 $447.19 $3,353.95 1.45% $3.25 $6.48 $6.48 $6.48 $6.48 $6.47 $6.48 $6.48 $48.63 6.20% $13.92 $27.73 $27.73 $27.73 $27.73 $27.67 $27.73 $27.73 $207.94 $241.63 $481.40 $481.40 $481.40 $481.40 $480.49 $481.40 $481.40 Work Comp Rates not included in PR increase totals $ 3,610.53 July 19, 2013 Jltla11/6i§Jmulation 2013 PAYROLL CHANGE ESTIMATES 8c. BALANCE 31 -May 378.3 14 -Jun 56 12.4 334.7 28 -Jun 8.0 6/21 12.4 339.1 12 -Jul 24.0 6/24, 6/25 7/5 12.4 327.5 26 -Jul 80 12.4 259.9 9 -Aug 80 12.4 192.3 23 -Aug 80 12.4 124.7 6 -Sep 80 12.4 57.1 L A N D F O R M From Site to Finish • • • • 105 South Fifth Avenue Tel: 612 - 252 -9070 Suite 513 Fax: 612 - 252 -9077 Minneapolis, MN 55401 www.landform.net TO: Corcoran City Council FROM: Kendra Lindahl, Landform DATE: July 17, 2013 for the July 25, 2013 City Council Meeting RE: Lennar EAW for Gleason Road properties (city file 13 -007) 1. Application Request The item for the City Council to consider is approving the Draft Environmental Assessment Worksheet (EAW) for distribution for the Lennar Residential Development Plan. This Draft EAW document is required pursuant to the Minnesota Environmental Review rules for residential developments with more than 250 homes for a city the size of Corcoran. The Lennar Residential Development Plan is a residential master planned community with 437 units on 264.6 acres. Pursuant to Minnesota Rules 4410.14, for the EAW, the 30 -day time period from notification that the application is complete to distribute ends July 31, 2013. When the Council approves the EAW for distribution, the 30 -day period for comments begins. Staff will finalize the draft EAW document and distribute for review and comment. Key dates under the tentative schedule developed by staff are: Lennar EAW Schedule Corcoran Key Dates RGU approves for distribution 07/25/13 Draft document distributed for comments Deadline for submission to EQB 07/29/13 Submit press release to Hennepin County 08/02/13 EQB Publication date 08/05/13 Comment Deadline 09/04/13 RGU revises and Distributes Final Document 09/12/13 RGU determines finding of no need for EIS 09/26/2013 2. Action Motion to approve Lennar EAW for distribution and comment. Attachments 1. Draft EAW Landform ®, SensiblyGroen® and Site to Finish® are registered service marks of Landform Professional Services, LLC Lennar Residential Development Plan Environmental Assessment Worksheet Located in the City of Corcoran, MN July 25, 2013 EAW Figures (Following the EAW Worksheet) Figure 1. Project Location Figure 2. USGS Map Figure 3. NWI Map Figure 4. PWI Map Figure 5. Soils Map Figure 6. Farmland Soils Figure 7. Delineated Wetlands — Majority of Site Area Figure 8. Delineated Wetlands — Remaining Site Area, Haley Property Figure 9. Site Plan Figure 10. Water Main Alignments Figure 11. Sanitary Sewer Alignments Options EAW Tables Table 1. Proposed Development Land Use 3 Table 2. Project Magnitude 6 Table 3. Required Permits and Approvals 6 Table 4. Development Cover Types 8 Table 5. Delineated Wetland Basins - Project Area 11 Table 6. Pressure and Flow Summary 13 Table 7. Soil Information 20 Table 8. Weekday Trip Generation for Proposed Project 23 EAW Appendix Appendix 1. Department of Natural Resource Correspondence 1 Version 8 /08rev ENVIRONMENTAL ASSESSMENT WORKSHEET Note to preparers: This form and EAW Guidelines are available at the Environmental Quality Board's website at: http://www.eqb.state.mn.us/EnvRevGuidanceDocuments.htm. The Environmental Assessment Worksheet provides information about a project that may have the potential for significant environmental effects. The EAW is prepared by the Responsible Governmental Unit or its agents to determine whether an Environmental Impact Statement should be prepared. The project proposer must supply any reasonably accessible data for — but should not complete — the final worksheet. The complete question as well as the answer must be included if the EAW is prepared electronically. Note to reviewers: Comments must be submitted to the RGU during the 30 -day comment period following notice of the EAW in the EQB Monitor. Comments should address the accuracy and completeness of information, potential impacts that warrant further investigation and the need for an EIS. 1. Project Title: 2. Proposer: Lennar Corporation Contact person: Joe Jablonski Sr. Land Development Title: Manager 16305 36th Avenue Address: North, Suite 600 City, State, ZIP: Plymouth, MN 55446 Phone: (952) 249 -3014 Lennar Residential Development Plan Fax: - Email: joe.jablonski @lennar.com 4. Reason for EAW Preparation EIS scoping X Mandatory EAW Proposer volunteered 3. RGU: Contact person: Title: Address: City, State, ZIP: Phone: Fax: Email: Citizen petition City of Corcoran Kendra Lindahl Corcoran City Planner 8200 County Road 116 Corcoran, MN 55340 612- 638 -0225 612- 252 -9077 klindahl @landform.net RGU discretion If EAW or EIS is mandatory give EQB rule category subpart number and subpart name: Mandatory EAW, MN Rules Chapter 4410.4300 Subp. 19.D., Residential Development 2 5. Project location County: Hennepin City /Township: Corcoran Twp: Tax Parcel Number Portions of Section 119, Range 23, Township 36 Hennepin County, Minnesota PID 36- 119 -23 -13 -0007, 36- 119 -23 -13 -0005, 36- 119- 23 -14- 0005, 36- 119 -23 -14 -0003, 36- 119 -23 -14 -0006, 36- 119- 23 -41- 0002, 36- 119 -23 -41 -0003, 36- 119 -23 -24 -0001, 36- 119- 23 -21- 0001, 36- 119 -23 -43 -0001 Attach each of the following to the EAW: • County map showing the general location of the project; See Figure 1. • U.S. Geological Survey 7.5 minute, 1:24,000 scale map indicating project boundaries (photocopy acceptable); See Figure 2. • Site plan showing all significant project and natural features. See Figure 9. 6. Description a. Provide a project summary of 50 words or less to be published in the EQB Monitor. The Lennar Residential Development Plan is a 264.6 -acre residential master planned community with 437 units on 126.0 acres and 25.4 acres of parks and open space. The project is generally located at Gleason Road and County Road 101 in the City of Corcoran, Hennepin County, Minnesota. b. Give a complete description of the proposed project and related new construction. Attach additional sheets as necessary. Emphasize construction, operation methods and features that will cause physical manipulation of the environment or will produce wastes. Include modifications to existing equipment or industrial processes and significant demolition, removal or remodeling of existing structures. Indicate the timing and duration of construction activities. Development Plan Proposed is a residential master planned community (proposed development) by Lennar Corporation (Lennar) with a breakdown of land use as shown in Table 1. The Site Plan is shown on Figure 9. Table 1. Proposed Development Land Use Land Use Units Acres Residential Units 437 units 126.0 Park n/a 25.4 Wetlands n/a 49.5 Stormwater Ponds n/a 6.9 Right -of -Way n/a 56.8 Total 437 units 264.6 3 Residential Uses The proposed development will consist of detached single family homes on individual sites. The gross density of the proposed development is 1.65 units per acre, designed in a way which protects existing wetlands and upland open space. Open Space The proposed development will contain a system of public and private parks, wetlands, ponds and upland open space. A public park is proposed in the northwest portion of the project area and a private park with an amenity pool is located in the middle of the proposed development. Rights of Way and Circulation The main access to the proposed development will be from a new parkway that travels east -west through the site from the existing Gleason Road and County Road 101 intersection continuing west to an existing residential neighborhood. The individual home sites will be accessed from a curvilinear system of local streets. A system of public and private trails will run through and adjacent to the development. These trails will provide connections to planned city open space and city trail corridors. Related New Construction The proposed development will require earthwork operations, street and utility construction, home construction, and other miscellaneous new work. Site Grading /Restoration Approximately 180 acres (68 %) of the project area will be regraded and have earthwork operations performed involving moving approximately 475,000 to 575,000 CY of soil. Vegetation in the graded areas will be disturbed and re- established as a part of this work. Some import or export of fill or borrow material is to be expected as part of this work. All areas will be restored & replanted, except where covered with infrastructure (streets, driveways, houses, etc.). Some wetland disturbance will be required to construct streets, storm water facilities, and to accomplish the grading work. The work will be completed in accordance with the current NPDES Erosion Control Guidelines and the local watershed requirements. Public Utilities Public utilities will be required to be extended to the site. There will be disturbance of the project area for installation of the underground sewer and water lines, storm sewer lines, and storm water facilities. The proposed development would provide sanitary sewer service to accommodate the anticipated domestic wastewater flows. The installed sanitary sewer would connect to the Metropolitan Council Environmental Services (MCES) regional interceptor system and ultimately discharge to the Metropolitan 4 Wastewater Treatment Plant (Metro Plant) for treatment. A Feasibility Study was completed by the City (Wenck, 2013) to investigate options for providing domestic wastewater service to the project area. There are several options for the alignment of the proposed sewer service (Figure 11). Each option would require the installation of a lift station located in the natural low point of the area within the proposed development layout. Each option would connect the MCES interceptor system at a lift station located east of County Road 10. The lift station at the tie -in location is planned to be constructed by MCES in 2013. Water service will be initially provided from a new water main to the Maple Grove system and as build out occurs the Maple Grove connection will remain and the City will require connection to a new City system. There are three alignment options (Figure 10) being considered. The proposed water main alignment would cross under County State Aid Highway 101 (CSAH) from the development at Gleason Rd. and connect to an existing City of Maple Grove water main at that location (Fieldstone Blvd.). A second alignment would extend north along the west side of CSAH 101 and Brockton lane, and also connect to an existing City of Maple Grove water main north of CSAH 10. A third alignment would extend north and west of the proposed development and dead end north of Old Sturbridge Drive, where a future water main would connect to provide a service "loop" through the development. Fire protection will be provided to the development as a part of the water system expansion. The proposed location for fire flow availability for the proposed development is a 12 -inch waterline connection to CSAH 101/ CR 10. Streets and Thorough Fares The proposed development is served by a major county highway on the east (CR 101) which provides the primary access for the project. It is expected that traffic turn lanes, intersection upgrades, and road alignment work will be necessary to provide for traffic safety. Other Six single family homes, two large accessory buildings, and one farmstead will be removed for the construction. Timing It is expected that the primary construction activity for the development will take place over the next nine years (Summer 2013 to Fall 2022). House construction will begin in the fall of 2013 and be substantially completed in 2020. c. Explain the project purpose; if the project will be carried out by a governmental unit, explain the need for the project and identify its beneficiaries. The project will be carried out by Lennar to help accommodate the anticipated growth in this portion of the metropolitan region. d. Are future stages of this development including development on any other property planned or likely to happen? _Yes X No If yes, briefly describe future stages, relationship to present project, timeline and plans for environmental review. 5 e. Is this project a subsequent stage of an earlier project? _Yes X No If yes, briefly describe the past development, timeline and any past environmental review. 7. Project Magnitude Data Table 2. Project Magnitude Total project acreage: 264.65 acres Number of residential units: Unattached: 437 Attached: n/a Commercial, Industrial or Institutional Building Area (gross floor space): total square feet: - Maximum units per building: n/a DNR Utility Crossing License To be applied for Water Appropriation Permit (Construction Dewatering) To be obtained by Contractor (if needed) Indicate areas of specific uses (in square feet): Office: n/a Manufacturing: n/a Retail: n/a Other industrial: n/a Warehouse: n/a Institutional: n/a Light Industrial: n/a Agricultural: n/a Other Commercial (specify): n/a Building Height (If over 2 stories, compare to heights of nearby buildings): 1 -2 stories 8. Permits and approvals required. List all known local, state and federal permits, approvals and financial assistance for the project. Include modifications of any existing permits, governmental review of plans and all direct and indirect forms of public financial assistance including bond guarantees, Tax Increment Financing and infrastructure. All of these final decisions are prohibited until all appropriate environmental review has been completed. See Minnesota Rules, Chapter 4410.3100. Table 3. Required Permits and Approvals Unit of Government Type of Approval Status US Army COE Section 404 Wetland Permit To be applied for Minnesota Pollution Control Agency (MPCA) NPDES /SDS General Stormwater Discharge Permit for Construction Activities To be applied for Sanitary Sewer Extension Permit To be applied for DNR Utility Crossing License To be applied for Water Appropriation Permit (Construction Dewatering) To be obtained by Contractor (if needed) MCES Direct Connection Application To be applied for Application for Connection to or Use of Metropolitan To be applied for 6 9. Land use. Describe current and recent past land use and development on the site and on adjacent lands. Discuss project compatibility with adjacent and nearby land uses. Indicate whether any potential conflicts involve environmental matters. Identify any potential environmental hazards due to past site uses, such as soil contamination or abandoned storage tanks, or proximity to nearby hazardous liquid or gas pipelines. Past and Current Land Use The property has historically being used for agricultural purposes and currently is used for agriculture /rural and residential land. There is one residence in the center of the site, three residences located in the northeast portion of the site, one residence and one farmstead residence located on the east of the site, and one farmstead residence located on the south of the site. Surrounding Land Use and Land Use Compatibility The surrounding land uses include existing single family residential, golf course, agriculture preserve, agricultural /rural and public streets. The proposed homesites nearest to CR 101 will be designed with natural buffers. Buffering will also be provided around the perimeter of the entire community. To additionally lessen impact to existing residential area located along Gleason Road, Gleason Road will be routed away from existing properties on both the east and west ends of the site to the extent possible. The road reroute and added green space provides additional buffering to existing residential uses. Access to existing residential uses will be provided. Open spaces and natural resources will be preserved in a manner that interconnects them within the proposed development as well as connects them to existing adjacent open spaces and natural resources. This will provide for a continuation of habitat corridors throughout the City, as well as uninterrupted public trail corridors. 7 Council Environmental Services (MCES) Facilities Hennepin county Utility Permit To be applied for Minnesota Wetland Conservation Act To be applied for Elm Creek WMC Project Review — Storm Water Permit To be applied for City of Corcoran City of Corcoran Final Plat To be applied for Building Permit To be applied for City of Maple Grove Water supply connection To be applied for Landowners Utility Easements To be applied for 9. Land use. Describe current and recent past land use and development on the site and on adjacent lands. Discuss project compatibility with adjacent and nearby land uses. Indicate whether any potential conflicts involve environmental matters. Identify any potential environmental hazards due to past site uses, such as soil contamination or abandoned storage tanks, or proximity to nearby hazardous liquid or gas pipelines. Past and Current Land Use The property has historically being used for agricultural purposes and currently is used for agriculture /rural and residential land. There is one residence in the center of the site, three residences located in the northeast portion of the site, one residence and one farmstead residence located on the east of the site, and one farmstead residence located on the south of the site. Surrounding Land Use and Land Use Compatibility The surrounding land uses include existing single family residential, golf course, agriculture preserve, agricultural /rural and public streets. The proposed homesites nearest to CR 101 will be designed with natural buffers. Buffering will also be provided around the perimeter of the entire community. To additionally lessen impact to existing residential area located along Gleason Road, Gleason Road will be routed away from existing properties on both the east and west ends of the site to the extent possible. The road reroute and added green space provides additional buffering to existing residential uses. Access to existing residential uses will be provided. Open spaces and natural resources will be preserved in a manner that interconnects them within the proposed development as well as connects them to existing adjacent open spaces and natural resources. This will provide for a continuation of habitat corridors throughout the City, as well as uninterrupted public trail corridors. 7 10. Cover types. Estimate the acreage of the site with each of the following cover types before and after development: If Before and After totals are not equal, explain why: Table 4. Development Cover Types Cover Types Before (acres) After (acres) Types 1 -8 Wetlands /Ponds 49.3 49.5 Lawn /Landscaping /Home Sites 54.0 126.0 Wooded /Forest 38.7 21.4 Impervious Surfaces (Roads) 13.2 56.8 Brush /Grassland 35.5 4.0 Other (Stormwater Pond) 0.0 6.9 Cropland 73.9 0.0 Total 264.6 264.6 A complete wetland delineation report has been completed for this property. The developer used the City's Natural Resource Inventory Area Map (NRI) as a guide for siting uses in the proposed project. The NRI shows a Maple /Basswood Upland, High Quality Natural Community in the northwest portion of the project area. There is a Wet Prairie Natural Plant Community located from the southeast to the northwest of the project area. An Emergent Wetland Natural Plant Community in the southern portion of the project area. The proposed development will preserve the High Quality Natural Community by donating it to the city as a park as shown in the Comprehensive Plan. The majority of wetlands on the property in their entirety with the exception of +/- 37,500 square feet (.086 acres) disturbance to wetlands for road and trail construction. 11. Fish, wildlife and ecologically sensitive resources a. Identify fish and wildlife resources and habitats on or near the site and describe how they would be affected by the project. Describe any measures to be taken to minimize or avoid impacts. The proposed project site is approximately 260 acres and will be developed in phases over the next nine years. The majority of the site is undeveloped agricultural land along with grasslands, wetlands and several residential properties. Habitat and wildlife surveys were not conducted for the proposed project site. However, the site likely supports a plant and animal community typical of a mixed agricultural /urban setting including small mammals and birds. The wetlands on the site include some open water habitat and likely support a variety of reptile, amphibian, waterfowl and shorebird species. Overall, the majority of land that will be disturbed is agricultural. Less than one acre of wetland habitat will be impacted by the construction of the proposed project. The animals and wildlife utilizing the wetland and grassland habitats on 8 the project site are accustomed to a certain amount of human activity as the proposed project site is located adjacent to existing residential areas. As the project is developed in stages wildlife utilizing the project would likely be displaced to alternate available habitat areas to the north or continue to use the wetland areas on site. The amount of habitat that would be lost by the proposed development is small and impacts to plant and wildlife species would be minor. b. Are any state - listed (endangered, threatened or special concern) species, rare plant communities or other sensitive ecological resources on or near the site? X Yes ❑ No If yes, describe the resource and how it would be affected by the project. Describe any measures that will be taken to minimize or avoid adverse impacts. The Minnesota Department of Natural Resources (DNR) was contacted to determine if rare or endangered plant or animal species or sensitive resources or habitats are present within a one -mile radius of the proposed project site. A query of the National Heritage Information System (NHIS) was conducted in June 2013. The results of the initial query returned three records of known rare or sensitive plants, animals or habitats potentially within one mile. The records included two animal species, Trumpeter Swans (Cygnus buccinators) and Blanding's turtles (Emydoidea blandingii). Both species are listed as threatened under the Minnesota threatened and endangered species category. The DNR response letter and brief description of NHIS records are provided as Appendix 1. The results of the NHIS query indicates that trumpeter swans have been documented nesting near the proposed project site. Trumpeter swans select small ponds and lakes with extensive emergent vegetation such as cattails, bulrush or sedges during the breeding season. Idea habitat for trumpeter swans as identified by the DNR includes at least 100 meters of open water for take -off along with clean water, stable water levels, emergent vegetation and the presence of muskrat or beaver lodges for use as nesting platforms. Factors that contributed to the decline of trumpeter swans in Minnesota included over hunting and loss of habitat. The most likely place for trumpeter swans to utilize habitat on or near the proposed project site is the larger open water basin at the north end of the overall development (PWI -27- 437 -W). The proposed project will be developed in stages over nine years which will limit the amount of construction activity or disturbance occurring at one time. Overall wetland impacts will be minor and would not significantly reduce the amount of potential habitat for trumpeter swans on the project site or in the area. Potential impacts to trumpeter swans as a result of the proposed project are low. The results of the NHIS query did not document the presence of Blanding's turtles on the proposed project site but did return records of previous sightings of Blanding's turtles in adjacent sections to the north and south. Information provided by the DNR on Blanding's turtles indicates that this species uses both wetland and upland habitat to complete its life cycle. In Minnesota, Blanding's turtles are primarily marsh and pond inhabitants. Calm, shallow water bodies (Type 1 -3 wetlands) with mud bottoms and abundant aquatic vegetation are preferred. Nesting occurs during June in open (grassy and brushy) sandy uplands up to one mile from water bodies. Blanding's turtles overwinter in the muddy bottoms of deeper marshes and ponds, or other water bodies where they 9 are protected from freezing. Factors believed to contribute to the decline of this species include: wetland drainage and degradation, development on upland nesting areas, human disturbance such as collection for the pet trade and road kills during seasonal movement, and increases in predator populations (e.g., skunks and raccoons) which prey on nests and young. Provide the license agreement number (LA- ) and /or Division of Ecological Resources contact number (ERDB ) from which the data were obtained and attach the response letter from the DNR Division of Ecological Resources. Indicate if any additional survey work has been conducted within the site and describe the results. Based on the information from the MNDNR, if Blanding's turtles are present in the project vicinity, they would most likely occur within the wetland complex areas. In places where there are sandy soils near the wetland complexes there is the potential that Blanding's turtles could be present. Construction activities would include grading and excavation of soil to install the development infrastructure such as streets, storm sewer, wastewater sewer, water lines and storm water ponds. A limited amount of wetland impacts are proposed, totaling less than one acre (as described in Question 12). The loss of Blanding's turtle habitat from the proposed project would be small but some disturbance of Blanding's turtles during construction could potentially occur. The DNR provided recommendations for avoiding and minimizing impacts to Blanding's turtles. The proposed development would incorporate measures recommended by the DNR that are appropriate for the conditions of the proposed development, which include: • providing a flyer to contractors working in the area, so they can recognize and avoid turtles; • use of silt fence to keep turtles out of construction areas and removal of fencing after construction; and • re- vegetating graded areas with native grasses and forbs. If Blanding's turtles are observed during proposed project construction activities, construction would cease; DNR would be notified; and a protection plan to avoid or minimize Blanding's turtle impacts would be implemented prior to continuing construction. 12. Physical Impacts on Water Resources. Will the project involve the physical or hydrologic alteration (dredging, filling, stream diversion, outfall structure, diking, and impoundment) of any surface waters such as a lake, pond, wetland, stream or drainage ditch? X Yes ❑ No If yes, identify water resource affected and give the DNR Public Waters Inventory (PWI) number(s) if the water resources affected are on the PWI. Describe alternatives considered and proposed mitigation measures to minimize impacts. 10 The proposed development would be constructed on a 264 acre project site that consists mainly of existing agricultural lands, along with grasslands, wetlands and several private residences. There are no lakes or streams located on the proposed project site, however there are a variety of wetland basins. The National Wetland Inventory (NWI) is shown on Figure 3. No DNR protected water resources are expected to be altered by the project as shown in Figure 4. A wetland delineation was conducted for the overall 264 acre project site, which identified 16 total wetland basins as shown in Figure 7 and 8. The majority of the wetlands were either Type 1 seasonally flooded basins or Type 3 shallow marsh communities. There was one basin, Wetland 11, identified as a Type 3/4 shallow marsh /open water complex. This is also the only basin identified on the Minnesota Public Waters list (Figure 4). The vegetation communities with the wetland basins were generally dominated by a mix of reed canary grass and cattails, which is typical of Type 1 and Type 3 wetlands in the region. A general description of each identified wetland basin is provided in Table 5. Table 5. Delineated Wetland Basins - Project Area Wetland ID Wetland Type Dominant Vegetation Wetland 1 Type 3 Reed Canary Grass Wetland 2 Type 1 Reed Canary Grass Wetland 3 Type 3 Reed Canary Grass Wetland 4 Type 3 Reed Canary /Cattails /Open Water Wetland 5 Type 3 Reed Canary/Cattails /Open Water Wetland 6 Type 3 Reed Canary/Cattails /Open Water Wetland 7 Type 1 Open Water /Cattails Wetland 8 Type 1 Reed Canary Grass Wetland 9 Type 3 Reed Canary /Cattails Wetland 10 Type 1 Reed Canary Grass Wetland 11 Type 3/4 Open Water Wetland 12 Type 1 Rice -cut Grass Wetland 13 Type 3 Reed Canary Grass Wetland 14 Type 3 Reed Canary /Cattails /Open Water Wetland 15 Type 3 Reed Canary /Cattails /Open Water Wetland A Type 1 Reed Canary Grass The grading of the project site and construction of the proposed development would disturb approximately 180 acres. Construction related activities would result in impacts to approximately 37,500 square feet (0.86 acres) of wetlands, with wetland impacts occurring. As a result of the above identified wetland impacts Lennar would be required to complete a joint WCA and Section 404 wetland permit application for the proposed wetland impacts. The Local Government Unit for WCA permitting and regulations is Hennepin County for the project site. The application will require the evaluation of avoidance and minimization of wetland impacts. Wetland impacts that are approved and permitted would require mitigation. The Lennar would be required to develop a wetland replacement plan for the proposed wetland impacts. This avoidance, minimization, and mitigation process is also 11 known as sequencing. Mitigation measure may include the construction of new wetland areas onsite or in an approved adjacent area. Construction of wetland mitigation areas typically require that the wetlands be of the same type and within the same watershed area. Wetland mitigation may also be provided in the form of purchasing approved bank credits from a certified wetland bank. The Lennar is required to submit a wetland permit and full mitigation plan, that must be approved by the RGU before construction activities impacting wetland can occur. Overall, impacts to wetland would be minor compared to the total wetland area on the project site. By following the wetland permit requirements, including wetland replacement through mitigation, there would be no net loss of wetland acres in the region. 13. Water use. Will the project involve installation or abandonment of any water wells, connection to or changes in any public water supply or appropriation of any ground or surface water (including dewatering) ? X Yes No If yes, as applicable, give location and purpose of any new wells; public supply affected, changes to be made, and water quantities to be used; the source, duration, quantity and purpose of any appropriations; and unique well numbers and DNR appropriation permit numbers, if known. Identify any existing and new wells on the site map. If there are no wells known on site, explain methodology used to determine. The proposed development would provide water service to the new residences by installation of new water main. The proposed water main alignment (Figure 10) would cross under County State Aid Highway 101 (CSAH) from the development at Gleason Rd. and connect to an existing City of Maple Grove water main at that location (Fieldstone Blvd.). A second alignment would extend north along the west side of CSAH 101 and Brockton lane, and also connect to an existing City of Maple Grove water main north of CSAH 10. A third alignment would extend north and west of the proposed development and dead end north of Old Sturbridge Drive, where a future water main would connect to provide a service "loop" through the development. Depending on the alignment selected, the installation of the water main could cross the property of private landowners adjacent to the project area. The City would be required to obtain necessary permanent and temporary easements from private land owners through their parcels for installation and maintenance. The water main installation would also require approval of connection to water supply system from the City of Maple Grove. Computer modeling of the proposed distribution system was performed using Bentley's WaterCAD program to determine the possible effects on Maple Grove homes and also conditions for the first phase of the proposed development (50 homes). Using a model previously developed by Maple Grove, modifications representing the proposed development were implemented and executed to determine the feasibility of building the first phase of the proposed development by connecting into the existing Maple Grove system, and then supplementing it with a 12 inch pipe from the CSAH 101 and CSAH 10 intersection at a later date. This approach reduces the initial financial burden on the development, and would provide the overall trunk system at ultimate build out. The model also explored 12 the available pressure and fire flows. For reference, typical municipal system working pressures are around 60 PSI with fire flows of 1500 GPM for residential areas. The model assumed each parcel would require 350 gallons per day (GPD), with home elevations at 990 feet or less. The model was computed under average daily demands and the pressures in Table 6 below reflect what would be anticipated at street level (i.e. at or below 990 feet). The model was first computed without modifications to establish a base comparison for the existing Maple Grove system. A 12 -inch pipe and junction node were then added to the model to represent development of 50 residential units in Phase 1 at Gleason Rd. The final execution involved installing a 12 -inch pipeline to the north to a junction at the intersection of County Road 101 and County Road 10. This would serve the development from the CR 10 /CSAH 101 connection, with the Fieldstone Blvd. connection shut off by valve and available for fire flow only. Table 6. Pressure and Flow Summary Results show that the proposed development would have little effect on the existing Maple Grove system. The addition of the Gleason Road Junction water use demand would result in a slight decrease on the fire flow available at some of the junction nodes, particularly the junction nodes very near the modeled development. It is also shown that the 12 -inch waterline connection to CSAH 101/ CR 10 would maintain similar fire flow availability at the development as well as within the existing system. The existing water system has sufficient available capacity to accommodate the initial phases of the proposed project. The City would continue to work with the Lennar to identify potential upgrades or improvements to the water supply system that may be required to support future phases of the proposed development. Final design of the proposed water supply system would require additional modeling to evaluate the addition of a pumping system or booster station to supply adequate flow and pressures to the development as well as to analyze the fire flow for proposed homes located at higher elevations. However, it is not anticipated that final design of the system would alter the proposed alignment shown in Figure 10 or the ability of the water supply system to adequately serve the proposed development. 13 Existing System (No Corcoran Connection) Proposed System (50 Homes) Junction Pressure (PSI) Available Fire Flow (GPM) Pressure (PSI) Available Fire Flow (GPM) Gleason Road - - 41.6 1890.5 CR 101 North of Fieldstone 39.6 1739.2 39.4 1724.6 Fieldstone /CR 101 41.3 1678.5 41.2 1911.2 68th Ave /CR 101 41.7 2196.2 41.6 2160 CR 101 /CR 10 46.9 2673.4 46.8 2673.2 Results show that the proposed development would have little effect on the existing Maple Grove system. The addition of the Gleason Road Junction water use demand would result in a slight decrease on the fire flow available at some of the junction nodes, particularly the junction nodes very near the modeled development. It is also shown that the 12 -inch waterline connection to CSAH 101/ CR 10 would maintain similar fire flow availability at the development as well as within the existing system. The existing water system has sufficient available capacity to accommodate the initial phases of the proposed project. The City would continue to work with the Lennar to identify potential upgrades or improvements to the water supply system that may be required to support future phases of the proposed development. Final design of the proposed water supply system would require additional modeling to evaluate the addition of a pumping system or booster station to supply adequate flow and pressures to the development as well as to analyze the fire flow for proposed homes located at higher elevations. However, it is not anticipated that final design of the system would alter the proposed alignment shown in Figure 10 or the ability of the water supply system to adequately serve the proposed development. 13 14. Water - related land use management district. Does any part of the project involve a shoreland zoning district, a delineated 100 -year flood plain, or a state or federally designated wild or scenic river land use district? _X Yes _ No If yes, identify the district and discuss project compatibility with district land use restrictions. Based on current FEMA issued Flood Insurance Rate Maps for Hennepin County, portions of the proposed project area are located within the Special Flood Hazard Area subject to Inundation by the 1% Annual Chance (100 -year) Flood: Zone A. However, a base flood elevation has not been determined by FEMA for Zone A areas near the project area. The project area is located in the Elm Creek Watershed and subject to Elm Creek Watershed Management Commission (Commission) requirements. Lennar would be required to meet the following Commission requirements for development within a 100 -year floodplain: • Activities that impact the storage volume within the 100 -year floodplain are prohibited unless compensatory floodplain mitigation is provided at a 1:1 ratio by volume and it is demonstrated that the 100 -year floodplain will not be impacted. • The lowest floor elevation of new structures must be a minimum of 2 -feet above the 100 -year high water elevation. Lennar has developed a stormwater management plan that meets the requirements of the Commission. The plan will be reviewed by the Commission and comments would be provided back to Lennar, which would have to be addressed for final approval of the plan. The implementation of the plan and the construction of the stormwater basins and features throughout the proposed development would properly manage stormwater and prevent flooding. By following the rules of the Commission and implementing the stormwater plan upon approval, the proposed development would not alter the flood zones on the project area or increase the potential for flooding within the City. 15. Water surface use. Will the project change the number or type of watercraft on any water body? _Yes _X No If yes, indicate the current and projected watercraft usage and discuss any potential overcrowding or conflicts with other uses. 16. Erosion and sedimentation. Give the acreage to be graded or excavated and the cubic yards of soil to be moved: Approximately 180 acres; approximately 475,000 to 575,000 cubic yards. Describe any steep slopes or highly erodible soils and identify them on the site map. Describe any erosion and sedimentation control measures to be used during and after project construction. The total project area is 264 acres for all phases of proposed development. Approximately 68% of the project area (180 acres) would be re- graded with earthwork operations moving approximately 475,000 to 575,000 cubic yards of soil. Vegetation in the grading operations would disturb vegetation on the project site. Disturbed vegetation would be re- established, with the exception of areas 14 covered with infrastructure (streets, driveways, houses, etc.) as a part of the work. The proposed development would disturb more than one acre of land and as a result Lennar would be required to obtain a National Pollutant Discharge Elimination System (NPDES) Storm Water Construction Permit from the MPCA. The NDPES permit requires that a Storm Water Pollution Prevention Plan (SWPPP) be developed to describe Best Management Practices (BMPs) that would be implemented to prevent on -site construction - related erosion and protect downstream water bodies from sedimentation or water quality impacts. Construction BMPs would likely entail measures such as silt fence, bio -rolls and construction of temporary sedimentation basins. Additionally, under the terms of the NPDES construction permit, Lennar would be required to take additional measures to prevent erosion and sedimentation impacts, such as seeding and mulching areas within a required time period after site grading. NPDES requirements for seeding and mulching are typically seven to 14 days after completion of grading for most areas, and typically three days for areas adjacent to or draining to a wetland. The NPDES permit also requires routine site inspections at least once every seven days during active construction and within 24 hours after a rainfall event greater than 0.5 inches in 24 hours. Inspections are performed to ensure that BMPs are functioning properly and actively preventing erosion or sedimentation impacts. A new NPDES stormwater permit and SWPPP would be required for each phase of the proposed development. Through the development of the construction SWPPP and following the terms of the NPDES construction permit, the proposed development would not result in significant erosion, sedimentation or water quality impacts to downstream receiving waters during construction. In addition to construction BMPs, the proposed development would include permanent storm water control measures. The final design would include permanent storm water ponds, which would be designed to control flow rates, provide water quality treatment, and provide flood water storage. The final design would detail the type and location of storm water management measures for the project area. The project area is located within the Elm Creek Watershed. The final stormwater plan will be reviewed by the Commission and required to comply with watershed rules for flood storage and water quality treatment. Through the implementation of permanent storm water control measures, the proposed project would not result in erosion, sedimentation or water quality impacts to downstream receiving waters. 17. Water quality: surface water runoff a. Compare the quantity and quality of site runoff before and after the project. Describe permanent controls to manage or treat runoff. Describe any storm water pollution prevention plans. The project site is mainly comprised of agricultural lands, grasslands and wetland areas along with several residential properties. The site is gently rolling from the southwest to the northeast. Runoff from the site currently flows into some onsite wetlands but ultimately flows to the northeast towards a large wetland complex that connects to County Ditch 16. The ditch flows to the northeast and into Elm 15 Creek which continues to flow to the northeast into Rice Lake in the City of Maple Grove. The proposed project site is located in the Elm Creek Watershed. Project reviews are required by the Elm Creek Watershed Management Commission (Commission) for residential development on sites 8 acres or more, such as the proposed project. The following general requirements of the Commission would apply to the proposed project design: • Discharge rates from new development shall not exceed the existing discharge rates for the 2 -, 10 -, and 100 -year storm events. • Extended detention and /or runoff volume reduction shall be provided. • Phosphorus loadings from new developed sites shall not exceed predevelopment phosphorus levels. • 50 -foot native vegetation buffer from Elm Creek, Rush Creek, North Fork Rush Creek, and Diamond Creek for any new development. The proposed stormwater management system would meet the requirements of the Commission and runoff rates and water quality would be restricted to equal to or better than existing conditions. Soil classification for on -site soils is primarily Type -D, which yield a very low infiltration rate. In order to meet quantity and quality requirements, stormwater runoff would be directed to proposed stormwater treatment ponds and filtration areas prior to discharging into the existing wetland drainage complexes. The proposed project site plan identifies 16 on -site stormwater ponds (Figure 9). As a result of the low infiltration, the construction of a filtration shelf has been proposed in most of the ponds to slowly draw the pond down below the outlet elevation of the outlet structure. The filtration shelves would primarily be constructed using either sand or compost media and a drain tile outlet. Outlet structures with submerged inlets would prevent any floatable debris from leaving the site. Notched weir walls within the outlet structures would be used for rate control where necessary. Other infiltration /filtration areas would be constructed throughout the site to provide treatment and promote infiltration, prior to leaving the site. Other on -site storm water Best Management Practices (BMPs) are being explored by the project proposer, which may include: narrower streets and sidewalk on one side of the street to reduce impervious surface; bio -rolls as sediment control along swales; silt fence as down gradient perimeter control; rock entrance berm to prevent off -site vehicle tracking; inlet protection devices to prevent sediment from entering the storm sewer system; wood -fiber blanket to prevent erosion along slopes; proper restoration in accordance with the MPCA; phosphorus free fertilizer; and a seed mix as directed by the City to promote vegetation. As discussed in Section 16, a construction SWPPP would be developed and the NPDES construction stormwater permit requirements would be followed during construction activities. A complete list of BMPs would be described in the SWPPP. By constructing the proposed stormwater basins and filtration features on -site, meeting the stormwater requirements of the Commission and the City and implementing the BMP's identified within the SWPPP, the proposed project 16 would properly treat stormwater on -site and prevent impacts to water quality of downstream receiving waters. b. Identify routes and receiving water bodies for runoff from the site; include major downstream water bodies as well as the immediate receiving waters. Estimate impact runoff on the quality of receiving waters. Runoff from the site currently flows into some onsite wetlands but ultimately flows to the northeast towards a large wetland complex that connects to County Ditch 16. The ditch flows to the northeast and into Elm Creek which continues to flow to the northeast into Rice Lake in the City of Maple Grove. As discussed above, quality of receiving waters would not be adversely impacted due to the restriction of runoff water quality to existing conditions, the implementation of stormwater BMPs, and the construction of stormwater ponds and filtration basins. 18. Water quality: wastewaters a. Describe sources, composition and quantities of all sanitary, municipal and industrial wastewater produced or treated at the site. The proposed development would produce domestic wastewater from the proposed residential units. Assuming a typical water usage rate of 275GPD for the proposed parcels, the resulting flow for sanitary wastewater for the full development would be approximately 0.6 million gallons per day (MGD). The proposed development would provide sanitary sewer service to accommodate the anticipated domestic wastewater flows. The installed sanitary sewer would connect to the MCES regional interceptor system and ultimately discharge to the Metropolitan Wastewater Treatment Plant (Metro Plant) for treatment. A Feasibility Study was completed by the City (Wenck, 2013) to investigate options for providing domestic wastewater service to the project area. There are several options for the alignment of the proposed sewer service (Figure 11). Each option would require the installation of a lift station located in the natural low point of the area within the proposed development layout. Each option would connect the MCES interceptor system at a lift station located east of County Road 10. The lift station at the tie -in location is planned to be constructed by MCES in 2013. The "Option A" alignment would consist of a force main installed from the future lift station easterly along White Tail Trail to CSAH 101, where it would cross under CSAH 101 and be installed within the east portion of the available ROW of CSAH 101. The force main would cross back to the west side of CSAH 101, south of the Brockton Lane intersection, and run within the Lion's property, west of Brockton Lane, to CSAH 10, assuming a minimum of a 20 foot easement required. The alignment would cross CSAH 10, and be installed within the existing city easement to the MCES Lift Station. The "Option B" alignment would consist of force main to be installed from the future lift station, north along the development property, and diagonally to the northeast across existing privately owned parcels, assuming a minimum of a 20 17