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2013-05-23 - Council Agenda Packet - Part 1
Agenda Corcoran City Council May 23, 2013 - 7:00 PM 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Open Forum 5. Presentations a. CenterPoint Energy Community Partnership Grant (Roger Brandel) b. 2012 Audit Results* 6. Consent Agenda a. Draft Minutes of May 9, 2013 Council Meeting* b. Resolution 2013 -23 Sponsoring NW Trails* c. Range Agreements* 7. Claims as Presented * a. Escrow Claims (Fund #500) b. All Other Financial Claims 8. Staff Reports / Memos /Commissions a. Planning Project* b. Code Compliance Update* c. Financial Performance Update* 9. Engineering a. Proposed Trail Haven Street Project* 10. Unfinished Business a. PW Facility Update* b. TIF Projects c. Elm Creek Water Management Organization Update* d. Maple Hill Activity Center Update 11. New Business a. Resolution Establishing Police Reserve Recognition Program 12. Unscheduled Items 13. Review of Upcoming Council Meeting Agenda 14. Adjournment *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. Administrator's City Council Meeting Agenda Memo May 23, 2013 TIF Projects Workshop. The council will be meeting at 6:00 pm to discuss with staff and the two consultants (Tammy Omdahl and Kirstin Barsness) the proposed TIF related projects that have been discussed over the past two months. The council expressed a need to have a full discussion about the proposals, ideas, timelines, and finances. While there is a potential for a lot of work and projects, staff wants to assure the council that what has been discussed to date is all doable during 2013. By doable, we mean that we can meet all requirements to set up the projects, do the necessary groundwork such a establishing policies and processes, create budgets, protect the TIF funds, and create the timelines for getting all accomplished. One last caveat is that decisions need to be made on which projects will go ahead and to what extent (in the case of the downtown Sewer /Water /Street) will the city participate in financing the project with TIF 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Open Forum 5. Presentations a. CenterPoint Energy. The company has awarded the city and its Police Reserve Program a grant of $2,250 to be used for emergency response equipment. They would like to appear at the council meeting and present the check. b. 2012 Audit. In your packet are the 2012 Audit and Management Letter. Our auditor will give a brief presentation. The only real issue mentioned by the auditor that needs correction is the need for the city to allow the Police Reserves to spend a portion of their funds for their Recognition Program. Even though the funds raised by the Police Reserves are non -tax dollars, the council still needs to authorize any expenditure regardless of source if those expenditures are in any way tied to the city. You will see in this agenda Item 11a. which is the resolution authorizing the Recognition Program 6. Consent Agenda a. Draft Minutes of May 9, 2013 Council Meeting b. Resolution 2013, Sponsoring NW Trails. Every year for the past five years, the city has passed a similar resolution regarding the NW Trails Snowmobile Club. The DNR gives funds to clubs that maintain state snowmobile trails. Our NW Trails Club has an agreement to do just that with the DNR. Rather than the DNR giving the funds directly to the club, they pass it through sponsoring cities. The city makes nothing on the deal and other than issuing a few checks; we are not spending time and resources in the arrangement. c. Range Agreement. See report 7. Claims as Presented * a. Escrow Claims (Fund #500). b. All Other Claims As Presented 8. Staff Reports / Memos /Commissions a. Planning Projects. See Planner's report b. Code Compliance Report. See report c. Financial Performance Report. See report. Nothing to really stand out so far this year. 9. Engineering Administrator's City Council Meeting Agenda Memo May 23, 2013 a. Proposed Trail Haven Street Project. See the updated memo from the City Engineer. He appears to have laid out all of the information collected to date and given options for the council on proceeding. 10. Unfinished Business a. PW Facility. The Construction Manager has given a brief summary of actions to date. Work has started and dirt is being moved around. b. 2013 TIF Projects. Based on the discussion at the Special Workshop earlier in the evening, the council might could commit to specific projects and timelines c. Elm Creek. I asked our Elm Creek Commissioner Cindy Patnode to attend the council meeting to update the council on their activities. The Commission recently passed a resolution making member cities responsible for certain correction costs incurred by Elm Creek if land owners don't or won't pay for violation. See notes from Ms. Patnode in your packet d. Maple Hill Activity Center. I may or may not have information on the quest for an architect. The original architect has decided to pull out and I am not sure why. I am trying to get a couple of other architects to look at the project. I think this is going to take some time getting this wrapped up. 11. New Business a. Resolution Establishing Police Reserve Recognition Program 12. Review of Upcoming Council Meeting Agenda Council Calendar Planning Commission 7/4/13 8/1/13 9/5/13 10/3/13 11/7/13 12/5/13 Asleson Lynch Cossette Thomas Guenthner Asleson Parks and Trails Commission 6/18/13 7/16/13 8/20/13 9/17/13 10/15/13 11/19/13 Asleson Lynch Cossette Thomas Guenthner Asleson 2 i City of Corcoran City Council Meeting Minutes May 9, 2013 - 7:00 PM 6a. The Corcoran City Council met on May 9, 2013, at City Hall in Corcoran, Minnesota. Present were, Mayor Guenthner, Councilor Asleson, Councilor Cossette, and Councilor Lynch. Also present were City Administrator Donahue, City Attorney Carson, City Engineer Torve, Director of Public Safety Gormley, and City Clerk Heinecke. Councilor Thomas was excused. Mayor Guenthner called the regular meeting to order at 7:00 pm. 1. Call to Order / Roll Call 2. Pledge of Allegiance 3. Agenda Approval MOTION: made by Cossette, seconded by Asleson to approve the agenda as presented, with the following additions. 10a. Trail Haven Survey Voting Aye: Guenthner, Asleson, Cossette, and Lynch. (Motion carried 4:0) 4. Open Forum -None 5. Presentations Bonnie Maue representing the Corcoran Pioneer Society requested a variance from council to place a 4x8x6 school house with a temporary sign on city property. Mayor Guenthner suggested contacting staff to ensure placement meets safety needs. She further requested financial assistance from the city to place a portable toilet at the school house site. Mayor suggested contacting staff to assist with pricing. Councilor Asleson suggested he may help. Councilor Lynch suggested approaching one of the local civic organizations for assistance. 6. Consent Agenda a. Draft Minutes of April 25, 2013 Council Meeting b. Resolution 2013 -22 Amending Fire Contract with City of Rogers c. Loretto Fire Contract d. Set Dust Control Public Hearing Date (05/23/13) MOTION: made by Asleson, seconded by Lynch to approve the consent agenda as presented. Voting Aye: Guenthner, Asleson, Cossette, and Lynch. (Motion carried 4:0) 7. Claims as Presented a. Escrow Claims (Fund #500) MOTION: made by Asleson, seconded by Lynch to approve escrow claims as presented. Voting Aye: Guenthner, Asleson, Cossette, and Lynch. (Motion carried 4:0) b. All Other Financial Claims MOTION: made by Cossette, seconded by Asleson to approve all other financial claims as presented. Voting Aye: Guenthner, Asleson, Cossette, and Lynch. (Motion carried 4:0) 8. Staff Reports / Memos /Commissions Page 1 of 3 City of Corcoran City Council Meeting Minutes May 9, 2013 - 7:00 PM 6a. a. Draft Park and Trails Commission Meeting of April 23, 2013 received. Mayor advised he met with Three Rivers Commissioner Steele to talk about the trail head. Council will continue to explore options. 9. Planning Business - None 10. Unfinished Business a. Trail Haven Paving Project Survey. A summary of survey results was given to council members at the meeting. Thomas Dockman 21515 Treeline Dr., concerned paving now would be a temporary fix with the addition of sewer /water in the future. Also concerned about the appraisal process, suggested interest rate, and compliance with the approved Comp Plan. Tom Hartkopf 9200 Foxline Dr. The issue has been going on for years and gets to be quite emotional with neighbors. Survey was a great idea to give residents an opportunity to voice their opinion. All should be paved. Waiting will increase the expense. Dale Bisbee 21540 Treeline Dr, Strongly suggests paving the entire project (Trail Haven, Treeline and Foxline). Now is the time to do it. b. PW Facility i. Ebert Construction Pay #5 approved in claims. c. TIF Project and Finance Discussion. Mayor Guenthner, Administrator Donahue and Engineer Torve met with Tammy Omdal and Kirsten Barsness to discuss timeline and district development. Council discussed the memos included in the agenda packet. Mayor Guenthner scheduled a TIF workshop on May 23, 2013, 6:00 p.m. to 7:00 p.m. at city hall. d. Maple Hill Community Center Update. Administrator Donahue verbal report. Brian Dejeswki of Mobile Hope verbal report and asked council to contribute the value of soft costs. Council discussed and directed staff to define the city's involvement. e. Administrator Recruitment Process i. Mayor Guenthner called a special council meeting for May 16, 2013 to review applicants for the City Administrator position. 11. New Business a. Approval of Student Application to Parks and Trails Commission MOTION: made by Asleson, seconded by Lynch to appoint Camryn Monzo to the Parks and Trails Commission as a student commissioner. Voting Aye: Guenthner, Asleson, Cossette, and Lynch. (Motion carried 4:0) b. Approval of July 5, 2013 City Hall Closure. Council by consensus approved closure of City Hall on July 5, 2013. c. Corcoran MS4 Permit MOTION: made by Cossette, seconded by Lynch to set June 27, 2013 for a MS4 Permit Public Hearing. Voting Aye: Guenthner, Asleson, Cossette, and Lynch. (Motion carried 4:0) MOTION: made by Asleson, seconded by Cossette to amend the consent agenda to change date of the Dust Control Public Hearing to June 13, 2013. Page 2 of 3 City of Corcoran City Council Meeting Minutes May 9, 2013 - 7:00 PM Voting Aye: Guenthner, Asleson, Cossette, and Lynch. (Motion carried 4:0) 12. Proposed Closed Council Meeting to Review Litigation /Settlement of a Legal Matter Mayor Guenthner recessed the regular meeting at 9:17 to convene a closed meeting. Mayor Guenthner reconvened the regular meeting at 9:52 Council directed the City Attorney to continue negotiations with the property owner regarding violations. No formal action taken. MOTION: made by Asleson, seconded by Lynch to adjourn. Voting Aye: Guenthner, Asleson, Cossette, and Lynch (Motion carried 4:0) Meeting adjourned at 9:53 pm Jeanie Heinecke — City Clerk Page 3 of 3 City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2013 -23 Motion By: Seconded By: May 23, 2013 6b. RESOLUTION SPONSORING THE NORTHWEST TRAILS ASSOCIATION TO ACQUIRE STATE OF MINNESOTA DNR FUNDING (2013 -2014 SEASON) WHEREAS, the City of Corcoran desires to establish a public snowmobile trail in furtherance of its public recreation program; and WHEREAS, the Northwest Trails Association has asked the City of Corcoran to act as a sponsor to help acquire, construct, and maintain its trails; and WHEREAS, the Northwest Trails Association has indicated it will help and assist the City to acquire, construct, and maintain said trail; and WHEREAS, the State of Minnesota offers financial and technical assistance to the City for the construction of an approved trail; that the trail sponsored by Corcoran would be known as the Snowmobile Trails of Northwest Hennepin County. NOW, THEREFORE, BE IT REOLVED BY THE CITY OF CORCORAN: 1. The City of Corcoran shall apply to the State of Minnesota, through the Department of Natural Resources, for financial and technical assistance in accordance with the laws, rules and regulations governing said assistance. 2. If said assistance is granted, the City of Corcoran shall contract with the Northwest Trails Association for the acquisition of the necessary interests in land and the subsequent construction and maintenance of the trail. 3. With the exception of the financial assistance provided by the State contract with the City, the City of Corcoran shall not be liable for any costs incurred by the club. The City shall be responsible only for the allocation of funds to the extent of the actual monies provided through the State contract. VOTING AYE Guenthner, Ken Asleson, Rich Cossette, Tom Lynch, Diane Thomas, Ron VOTING NAY Guenthner, Ken Asleson, Rich Cossette, Tom Lynch, Diane Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 23th day of May, 2013. ATTEST: Jeanie Heinecke — City Clerk Page 1 of 1 Kenneth Guenthner - Mayor City Seal STAFF REPORT / POLICE DEPARTMENT Agenda Item 6c. Council Meeting: May 23, 2013 Prepared By: Chief Sean Gormley Topic: Public Safety Outdoor Range User Agreement Action Required: Approve Agreements Background- As part of the 2011 -2012 Public Safety Outdoor Range improvement project, the City identified the need to move from an oral user agreement to structured written user agreement with our neighboring police agencies. The Outdoor Range User Agreement template was created with guidance from the legal team at the League of Minnesota Cities Insurance Trust (LMCIT) and reviewed by the Corcoran City Attorney. Discussion- The Cities of; Dayton, Medina and Osseo have each completed the Outdoor Firing Range User Agreement and wish to continue using the Corcoran Police Department firing range. Financial Impact - None Attachments — City of Dayton Outdoor Firing Range User Agreement City of Medina Outdoor Firing Range User Agreement City of Osseo Outdoor Firing Range User Agreement Recommendation- Approval of the Outdoor Range User Agreements for the cities of Dayton, Medina and Osseo Resolution No. 12 -2013 RESOLUTION APPROVING "AGENCY" AGREEMENT FOR USE OF OUTDOOR FIRING RANGE WHEREAS, the City of Corcoran owns and operates an outdoor firing range located at 8200 County Road 116, Corcoran, Minnesota; and WHEREAS, the City of Dayton Police Department (hereafter "Agency ") wishes to use the firing range for training and/or other approved purposes; and WHEREAS, the City of Corcoran has designated an employee as a Training Coordinator responsible for the scheduling of the outdoor range; and WHEREAS, the City of Corcoran has promulgated certain rules and regulations conceming safety, hours of operation, and general use of the outdoor range; and WHEREAS, the Agency seeks to use the outdoor training range at such times specified; and WHEREAS, the City of Corcoran desires to allow the Agency to use the outdoor range in accordance with the Corcoran Police Department's range rules and regulations, which are attached as Exhibit A and made a part of this Resolution. NOW, THEREFORE, be it resolved by the City Council of the City of Dayton as follows: 1. The attached "Agency" Agreement for Use of Outdoor Firing Range is hereby approved and the City of Dayton Mayor and City Administrator are authorized to execute and deliver said Agreement. Alet/Mht 61V1 Attest: Sandra Borders, City Clerk S ;# T McNei , or Motion was made by Councilmember Lucero, seconded by Councilmember Shermer to approve Resolution 12 -2013 Ayes: Mayor McNeil, Councilmembers Lucero, Salonek, and Shermer Nays: None Absent: Councilmember Ziebell 0: \City Council \City Council Meeting Packets \2013 CC Packets \CC 04 -23 -2013 Packet \12 -2013 Firing Range resolution.docx "AGENCY" AGREEMENT FOR USE OF OUTDOOR FIRING RANGE THIS AGREEMENT is entered into as of the 101h day of April, 2013, by and between the CITY OF CORCORAN ( "Corcoran"), a municipal corporation, and the Dayton Police Department, a contracting agency. RECITALS WHEREAS, the City of Corcoran owns and operates an outdoor firing range located at 8200 County Road 116, Corcoran, Minnesota WHEREAS, "Dayton Police Department" wishes to use the firing range for training and/or other approved purposes; and WHEREAS, the City Corcoran has designated an employee as a Training Coordinator responsible for the scheduling of the outdoor range; and WHEREAS, the City Corcoran has promulgated certain rules and regulations concerning safety, hours of operation, and general use of the outdoor range; and WHEREAS, "Dayton Police Department" seeks to use the outdoor training range at such times specified; WHEREAS, Corcoran desires to allow "Dayton Police Department" to use the outdoor range in accordance with the Corcoran Police Department's range rules and regulations, which are attached as Exhibit A and made a part of this Agreement. AGREEMENT NOW, THEREFORE, in consideration of their mutual covenants, the City of Corcoran and "Dayton Police Department" agrees as follows: 1. The City of Corcoran will allow "Dayton Police Department" to use the outdoor firing range for training and other uses authorized by Corcoran. 2. Use of the outdoor firing range is subject to availability in the sole discretion of the Corcoran Police Department in collaboration with the assigned Training Coordinator. 3. "Dayton Police Department" agrees to pay $50 per day to the City of Corcoran for the use of the outdoor range for the effective period of this Agreement. 4. "Dayton Police Department" will at all times be under the direction, control, and supervision of authorized and qualified "Dayton Police Department" instructors. 5. All officers, employees and agents of said "Dayton Police Department" shall strictly comply with all published rules and regulations of the Corcoran Police Department and with any order or directive of Corcoran's Firearms and Training Coordinator. 6. The Chief of Police and/or Corcoran's Firearms and Training Coordinator shall have frill authority to close the facility and range at any time for any purpose. The ■ Corcoran's Firearms and Training Coordinator shall have full authority to exclude any person from use of the facility for violation of any rules or regulations relating to safety. 7. "Dayton Police Department" agrees to provide Corcoran with a list of all persons authorized to use the facilities as an officer, employee, or agent of the "Dayton Police Department ". The lists are provided to Corcoran for informational purposes only and Corcoran shall have no obligation to screen or to otherwise evaluate the qualifications of the listed persons to use the outdoor range. Such screening procedures shall be the sole responsibility of the "Dayton Police Department ". 8. "Dayton Police Department" also agrees to provide all items for training including, but not limited to, ammunition, targets, weapons, etc. 9. "Dayton Police Department" shall take any and all reasonable measures to assure that only persons specified on the authorization list shall be permitted to use the outdoor training range 10. This Agreement shall be effective for use of the outdoor range by the "Dayton Police Department" for the time period from through 11. Liability under this agreement shall be governed by the provisions of the Hennepin County Chiefs of Police Association Mutual Aid Pact, as amended. The Agency using the firing range shall be the "Requesting Party" and Corcoran shall be the "Responding Party." The terms of the Mutual Aid Pact shall also control in regard to workers' compensation and damage to equipment. 12. The "Dayton Police Department" shall be and shall have: A. Member of the League of Minnesota Cities Insurance Trust (LMCIT) and in good standing. B. Adopted a resolution approving the Joint and Cooperative Agreement for Use of Law Enforcement Personnel and Equipment in Hennepin County, from the Hennepin County Chiefs of Police Association Mutual Aid Pact (Current version, July 2009). 13. Agency agrees that use of the outdoor range under the terms of this Agreement is only available to its employees and that before using the outdoor range all such individuals shall sign, without exception, the waiver form attached hereto as Exhibit 13. 14. All notices required in this Agreement shall be given in writing and mailed, postage prepaid, addressed /or hand delivered as follows: To CORCORAN POLICE: Chief of Police Corcoran Police Department 8200 County Road 116 -2- Corcoran, MN 55340 To CONTRACTING AGENCY: 15. This document represents the entire and integrated agreement between Corcoran and Contracting Agency ( "Dayton Police Department ") and supersedes all prior negotiations, representations, and agreements, either written or oral. 16. This Agreement may be amended only by written instrument, signed by both Corcoran and the "Dayton Police Department ". 17. This Agreement shall be governed by the laws of the State of Minnesota and, in the event of litigation; venue will be in the County of Hennepin. 18. The undersigned expressly represents that he or she is authorized to execute this Agreement on behalf of the Contracting Agency ( "Dayton Police Department ") and that he or she meets each of the requirements set forth in the Agreement, including but not limited to the insurance and worker's compensation requirements. 19. This Agreement may be signed in counterparts and, when fully signed, such counterparts shall have the same effect as if signed in one document. 20. This Agreement may be terminated by either party upon 20 days of written notice. DatedSZ % -2-0 / -3 Dated: "Agency" "Corcoran" CONTRACTING AGENCY CITY OF CORCORAN Authorized Signature -5:1411/0/e4 750,C00,fs Print Name and Title of Authorized erson -3- Ken Guentliner, Its Mayor Jeanie Heinecke Its City Clerk "AGENCY" AGREEMENT FOR USE OF OUTDOOR FIRING RANGE THIS AGREEMENT is entered into as of the 16th day of April, 2013, by and between the CITY OF CORCORAN ( "Corcoran "), a municipal corporation, and the CITY OF MEDINA, a contracting agency ( "Agency "). RECITALS WHEREAS, the City of Corcoran owns and operates an outdoor firing range located at 8200 County Road 116, Corcoran, Minnesota WHEREAS, "Agency" wishes to use the firing range for training and /or other approved purposes; and WHEREAS, the City Corcoran has designated an employee as a Training Coordinator responsible for the scheduling of the outdoor range; and WHEREAS, the City Corcoran has promulgated certain rules and regulations concerning safety, hours of operation, and general use of the outdoor range; and WHEREAS, "Agency" seeks to use the outdoor training range at such times specified; WHEREAS, Corcoran desires to allow "Agency" to use the outdoor range in accordance with the Corcoran Police Department's range rules and regulations, which are attached as Exhibit A and made a part of this Agreement. AGREEMENT NOW, THEREFORE, in consideration of their mutual covenants, the City of Corcoran and "Agency" agrees as follows: 1. The City of Corcoran will allow "Agency" to use the outdoor firing range for training and other uses authorized by Corcoran. 2. Use of the outdoor firing range is subject to availability in the sole discretion of the Corcoran Police Department in collaboration with the assigned Training Coordinator. 3. "Agency" agrees to pay $50 per day to the City of Corcoran for the use of the outdoor range for the effective period of this Agreement. 4. "Agency" will at all times be under the direction, control, and supervision of authorized and qualified "Agency's" instructors. 5. All officers, employees and agents of said "Agency" shall strictly comply with all published rules and regulations of the Corcoran Police Department and with any order or directive of Corcoran's Firearms and Training Coordinator. 6. The Chief of Police and /or Corcoran's Firearms and Training Coordinator shall have full authority to close the facility and range at any time for any purpose. The Corcoran's Firearms and Training Coordinator shall have full authority to exclude any person from use of the facility for violation of any rules or regulations relating to safety. 7. "Agency" agrees to provide Corcoran with a list of all persons authorized to use the facilities as an officer, employee, or agent of the "Agency ". The lists are provided to Corcoran for informational purposes only and Corcoran shall have no obligation to screen or to otherwise evaluate the qualifications of the listed persons to use the outdoor range. Such screening procedures shall be the sole responsibility of the "Agency ". 8. "Agency" also agrees to provide all items for training including, but not limited to, ammunition, targets, weapons, etc. 9. "Agency" shall take any and all reasonable measures to assure that only persons specified on the authorization list shall be permitted to use the outdoor training range. 10. This Agreement shall be effective for use of the outdoor range by the "Agency" for the time period from through 11. Liability under this agreement shall be governed by the provisions of the Hennepin County Chief's of Police Association Mutual Aid Pact, as amended. The Agency using the firing range shall be the "Requesting Party" and Corcoran shall be the "Responding Party." The terms of the Mutual Aid Pact shall also control in regard to workers' compensation and damage to equipment. 12. The "Agency" shall be and shall have: A. Member of the League of Minnesota Cities Insurance Trust (LMCIT) and in good standing. B. Adopted a resolution approving the Joint and Cooperative Agreement for Use of Law Enforcement Personnel and Equipment in Hennepin County, from the Hennepin County Chief's of Police Association Mutual Aid Pact (Current version, July 2009). 13. Agency agrees that use of the outdoor range under the teinis of this Agreement is only available to its employees and that before using the outdoor range all such individuals shall sign, without exception, the waiver foini attached hereto as Exhibit B. 14. All notices required in this Agreement shall be given in writing and mailed, postage prepaid, addressed /or hand delivered as follows: To CORCORAN POLICE: Chief of Police Corcoran Police Depaiturent 8200 County Road 116 Corcoran, MN 55340 To CONTRACTING AGENCY: Chief of Police -2- City of Medina 2052 County Road 24 Medina, MN 55340 15. This document represents the entire and integrated agreement between Corcoran and Contracting Agency ( "Agency ") and supersedes all prior negotiations, representations, and agreements, either written or oral. 16. This Agreement may be amended only by written instrument, signed by both Corcoran and the "Agency ". 17. This Agreement shall be governed by the laws of the State of Minnesota and, in the event of litigation; venue will be in the County of Hennepin. 18. The undersigned expressly represents that he or she is authorized to execute this Agreement on behalf of the Contracting Agency ( "Agency ") and that he or she meets each of the requirements set forth in the Agreement, including but not limited to the insurance and worker's compensation requirements. 19. This Agreement may be signed in counterparts and, when fully signed, such counterparts shall have the same effect as if signed in one document. 20. This Agreement may be terminated by either party upon 20 days of written notice. Dated: ,7� Ldp Dated: "Agency" CONTRACTING AGENCY Elizabeth Weir Its Acting Mayor Scott Johnson Its City Administrator -Clerk -3- "Corcoran" CITY OF CORCORAN Ken Guenthner, Its Mayor Jeanie Heinecke Its City Clerk Resolution No. 2013 -41 RESOLUTION APPROVING "AGENCY" AGREEMENT FOR USE OF OUTDOOR FIRING RANGE WHEREAS, the City of Corcoran owns and operates an outdoor firing range located at 8200 County Road 116, Corcoran, Minnesota; and WHEREAS, the City of Osseo Police Department (hereafter "Agency ") wishes to use the firing range for training and /or other approved purposes; and WHEREAS, the City of Corcoran has designated an employee as a Training Coordinator responsible for the scheduling of the outdoor range; and WHEREAS, the City of Corcoran has promulgated certain rules and regulations concerning safety, hours of operation, and general use of the outdoor range; and WHEREAS, the Agency seeks to use the outdoor training range at such times specified; and WHEREAS, the City of Corcoran desires to allow the Agency to use the outdoor range in accordance with the Corcoran Police Department's range rules and regulations, which are attached as Exhibit A and made a part of this Resolution. NOW, THEREFORE, be it resolved by the City Council of the City of Osseo as follows: 1. The attached "Agency" Agreement for Use of Outdoor Firing Range is hereby approved and the City of Osseo Mayor and City Administrator are authorized to execute and deliver said Agreement. Adopted by the Osseo City Council this 22nd day of April, 2013. The motion for the adoption of the foregoing resolution was made by Council member Schulz, seconded by Council member Heinen, and upon vote being duly taken thereon, the following voted in favor thereof: Council members Allan Hartkopf, Bonnie Heinen, Duane Poppe, Mark Schulz, and Rick Weber, and the following voted against the same: none, and the following was absent: none, whereupon said resolution was declared duly passed and adopted. STATE OF MINNESOTA) COUNTY OF HENNEPIN) SS. CITY OF OSSEO) We, the undersigned, being the duly qualified Mayor and Clerk of the City of Osseo, Hennepin County, Minnesota, .Minnesota foregoing Resolutir,nlvo. 2013 - City Council the 2 ay of A ril, 20 al corporation, hereby certify that the above and e and correct copy of the Resolution as adopted by the Duane E. ppe, Mayor Douglas- S.eder, City Administrator FINANCIAL CLAIMS CHECK RANGE 20759 • 20797 Agenda Item: Agenda Item: Date 7a. Paid to Agenda Item 7 a -b. Council Meeting Date: 5/23/2013 Prepared By: jheinecke FUND #500 Escrow Claims Amount Project name Carson, Clelland & Schreder 384.99 Heinz 2nd 13 -003 Carson, Clelland & Schreder 268.33 Schmid Hidden Valley 12 -016 Landform 203.00 Lennar Family Builders 12 -025 Landform 580.00 Schmid Hidden Valley 12 -016 Landform 1,473.00 Lennar Family Builders 13 -07 Landform 262.50 Great River Energy 13 -008 Landform 609.00 Heinz 2nd 13 -003 Landform 203.00 Lano Equip 13 -006 Landform 348.00 Kohnen CUP 13 -005 Total 4,331.82 Total Fund #500 (See attached Check Detail Register) 7b. ALL OTHER FINANCIAL CLAIMS (See attached Check Detail Register) TOTAL AUTO DEDUCTIONS TOTAL EXPENDITURES FOR APPROVAL Auto Deductions / Electronic Fund Transfer / Other Disbursements Paid to Amount Net Payroll PROS 5/3/13 Payroll Taxes 12,053.69 5/3/13 Paychex Fee 276.34 5/9/13 PERA 8,145.19 5/10/13 Citi Street -457 Deferred Comp 2,897.00 5/10/13 Citi Street - Health Care Savings 1,557.11 5/10/13 US Bank - H 5 A 3,205.00 5/7/13 The Hartford 351.20 5/16/13 Net Payroll PR10 32,611.47 5/17/13 Payroll Taxes 12,588.93 5/17/13 Paychex Fee 257.25 Total 73,943.18 * Total amount not reflected in Cash Balances Report $ (81,463.47) $ 4,331.82 $ 27,921.51 $ 73,943.18 $ 106,196.51 H: \City Hall Information \CITY GOVERNMENT\Council, Commissions & Committees \Council Information \Council Claims\2013 Claims Cash GENERAL FUND G 100 -10100 RESERVES DONATION FUND G 201 - 10100 POLICE DONATION FUND G 202 - 10100 FIREARMS SAFETY G 204 - 10100 DWI FO RFEITURE FUND G 205 -10100 DRUG FORFEITURE FUND G 206 -10100 TRUCK SAFETY G 207 - 10100 ASPHALT MAINTENANCE G 305 - 10100 POLICE CAPITAL FUND G 308 -10100 D /S- EQUIPMENT CERTS G 309 - 10100 CO. RD. 19 IMPROVEMENT G 310 - 10100 2012B PUBLIC WORKS BOND D/S G 311 -10100 TAX INCREMENT FINANCING G 401 - 10100 INFRASTRUCTURE PLANNING G 402 - 10100 FACILITY EXPANSION D/S G 407 -10100 PW CAPITAL FUND G 410- 10100 PUBLIC WORKS FACILITY G 411 -10100 PARK CAPITAL FUND G 415 -10100 CAPITAL- EQUIPMENT CERTS G 416 -10100 SHANNON LANE G 417 -10100 ESCROW HOLDING FUND G 500 -10100 CIVIC ORGANIZATIONS G 501 -10100 INVESTMENT CONTROL G 999 -10100 Total Cash CITY OF CORCORAN CASH BALANCE REPORT MAY 17, 2013 Farmers Savings Acct PARK CAPITAL FUND Change in Market Value GENERAL FUND Grand Total (91,782.94),' 8,174.49' 1,600.68 3,230.27' 13, 374.73 1,168.21 5,573.59 71,428.45 10,274.50 (14,716.77) (2,356.76) 74,165.63 1,629,445.11 (640.25) (14,056.33),, 4.32` 3,448,872.25: 332,172.56 62,338.04' 3,522.75 35,821.54 6,000.09' 5/17/2013 15,844.30) 20,661.59 1,866.98 3,343.40' 11,637.32': 1,167.18 3,343.32 71,365.81 62,875.79! (29,429.36): 133,980.19' 0.00; 2,881,053.81 (486.00)! (16, 900.87)' 3.17' 0.00! 335, 812.40 (265,696.70)` (0.11)! 35, 930.56 (599.83); 65.99% 5,583,014.33' 2,890,750.26! G 415 -10102 10,674.51 11, 715.26' G 100 -10105 (2,415.42) 6,168.30'' 5,591,273.42 2,908,633.82 CORCORAN, MN *Check Detail Register© May 2013 t."h14a1;,;M7.7,'L�;Sc47?xl*. 1 y,,LLiE tT�1 1,_ Check Amt Invoice Comment 1 C'?. ?.,Mk,EM} ax`1PM,M6yx w, , „.xM „51,aasWVmry l ii.n1. , = "1 ., ui.k', 10100 Farmers State Bank Paid Chk# 020759 5/23/2073 ACME TOOLS - E 100- 43100 -225 E 100- 43100 -225 E 100 - 43100 -225 E 100- 43100 -225 E 100- 43100 -210 Landscape /Ditch Materials Landscape /Ditch Materials Landscape /Ditch Materials Landscape /Ditch Materials Operating Supplies (GENERAL) Total ACME TOOLS $362.31 1903585 ($190.43) 1904367 ($95.21) 1904387 $599.23 1907817 $1,054.59 1922199 $1,730.49 Paid Chk# 020760 5/23/2013' " ADAMS PEST CONTROL, INC. E 100 - 41941 -210 Operating Supplies (GENERAL) Total ADAMS PEST CONTROL, INC. $84.97 800138 $84.97 Paid Chk# 020761 5/23/2013 BLIND INSTALLATION & REPAIR E 416 - 41941 -570 Office Equip and Furnishings $850.22 48158 Total BLIND INSTALLATION & REPAIR $850.22 Paid Chk# 020762 5/23/2013 CARSON, CLELLAND & SCHREDER m. E 100- 41600 -300 Professional Srvs (GENERAL) E 100 - 41600 -300 Professional Srvs (GENERAL) E 100- 42100 -304 Legal Fees E 100 - 41600 -300 Professional Srvs (GENERAL) G 500 -20304 Brent Heinz E 100- 41600 -300 Professional Srvs (GENERAL) E 100 - 41600 -300 Professional Srvs (GENERAL) E 100- 41600 -300 Professional Srvs (GENERAL) E 401- 41900 -300 Professional Srvs (GENERAL) G 500 -20294 Schmids Hidden Valley 2nd 12 -0 E 100 - 41600 -300 Professional Srvs (GENERAL) Total CARSON, CLELLAND & SCHREDER Paid Chk# 020763 5/23/2013 " CARTRIDGE WORLD - E 100- 41941 -210 E 100 - 41941 -210 Operating Supplies (GENERAL) Operating Supplies (GENERAL) Total CARTRIDGE WORLD $933.34 $1,100.00 $4,503.02 $116.67 $384.99 $490.01 $46.67 $303.33 $140.00 $268.33 $116.66 $8,403.02 043013 043013 043013 043013 043013 043013 043013 043013 043013 043013 043013 $117.98 158797 ($25.00) 158797 $92.98 Pa d'Chk #020764 5/23/2013' CEN'TERPOINT- ENERGY HOUSTON - - E 100 - 41941 -380 Utility & Services (GENERAL) E 100- 45200 -380 Utility & Services (GENERAL) Total CENTERPOINT ENERGY HOUSTON Paid Chk# 020765 5/23/2013 CINTAS - 470 E 100- 43100 -417 E 100 - 42100 -223 E 100- 41941 -210 E 100 - 42100 -223 E 100- 41941 -210 E 100 - 43100 -210 Uniforms Building Repair Supplies Operating Supplies (GENERAL) Building Repair Supplies Operating Supplies (GENERAL) Operating Supplies (GENERAL) $35.01 042913 $90.46 042913 $125.47 $153.73 47023536 $27.53 470235634 $127.95 470235635 $27.53 470238904 $35.69 470238905 $27.66 470238906 05/17/13 8:45 AM Page 1 SAFETY EQUIPMENT CREDIT CREDIT POWER SWEEP EQUIPMENT -CHAIN SAW /CRACK SEALING Pest Control Quarterly Service BLINDS CONF ROOM /KITCHEN TOOMEY CIVIL -LEGAL CRIMINAL RYAN CO LAND GIFT HEINZ 2ND 13 -003 MOONLIT ACRES MAPLE HILL CC HAMEL VFD LEGAL SCHMID HIDDEN VALLEY 12 -016 ROGERS FIRE CONTRACT PRINTER CARTRIDGES COUPON NATURAL GAS NATURAL GAS PW Uniforms FLOOR MATS City Hall Scraper Mat FLOOR MATS City Hall Scraper Mat PW Towels s7antIN AGi.I, #1 \ia.;i E 100 - 43100 -417 Uniforms CORCORAN, MN *Check Detail Register© ORaiU, =:ti. Total CINTAS - 470 Paid Chk# 020766 5/23/2013 COMCAST INTERNET E 100- 42100 -321 E 100 - 41941 -321 Telephone Telephone Total COMCAST- INTERNET May 2013 05/17/13 8:45 AM Page 2 Check Amt Invoice Comment U n+,V?,w;ti -, m 4:.IO 3 J.Ie ar`,', Ya2 "w`oi'nMMERmatb`xa#U #ulaylliA .ta4ENn`'a' ik# #,? ,q.,..a3 O . ,u $81.65 470238907 PW Uniforms $481.74 $63.70 050513 $63.71 050513 $127.41 is ,.7ffi„ R 00A Paid Chk# 020767 5/23/2013 CROW RIVER FARM EQUIPMENT E 100 - 43100 -220 Repair /Maint Supply (GENERAL) Total CROW RIVER FARM EQUIPMENT Paid Chk# 020768 5/23/2013 CROW RIVER NEWS E 100 - 41941 -210 Operating Supplies (GENERAL) Total CROW RIVER NEWS Paid Chk# 020769 5/23/2013 DONAHUE, DANIEL E 100 -41300 -210 Operating Supplies (GENERAL) E 100- 41300 -208 Training and Instruction Total DONAHUE, DANIEL Paid Chk# 020770 5/23/2013 HEALTH PARTNERS E 100 - 42102 -131 E 100- 42100 -131 E 100 - 41400 -131 E 100 - 43100 -131 E 100 - 41300 -131 Paid Chk# 020771 E 100 - 42100 -223 Paid Chk# 020772 E 100 - 42100 -223 Paid Chk# 020773 E 100 -42100 -323 E 100 - 43100 -210 Employer Paid Health Employer Paid Health Employer Paid Health Employer Paid Health Employer Paid Health Total HEALTH PARTNERS 5/23/2013 HEINECKE, DAN - Building Repair Supplies Total HEINECKE, DAN $/ 5/23/2013 HEINECKE, ERIK Building Repair Supplies Total HEINECKE, ERIK 5/23/2013 HENN CO INFO TECH Radio Units Operating Supplies (GENERAL) Total HENN CO INFO TECH $170.99 160262 $170.99 $34.00 2013 $34.00 $185.32 0513 $396.00 0513 $581.32 $102.23 43394666 $132.52 43394666 $34.99 43394666 $125.08 43394666 $62.54 43394666 $457.36 $325.00 2013-01 $325.00 $325.00 2013 -01 $325.00 $904.80 130438007 $111.30 130438095 $1,016.10 - >.�,- 0000,. .-i„ .,.20 �..,, .HEN Paid Chk# 020774 5/23/2013 HENN CO SHERIFF-MC129 E 100 - 42100 -323 Radio Units E 100 - 42100 -301 Prisoner Total HENN CO SHERIFF -MC129 $48.09 ITC0001017 $53.57 SHF0001016 $101.66 ,0-0,00.. - 0207 L DSCAPES ..„.. Paid Chk# 020775 5/23/2013JOHN DEERE LAN E 100 - 41941 -400 Repairs & Maint Cont (GENERAL $188.38 64558629 PD INTERNET CITY HALL INTERNET PW Repair Supplies ANNUAL SUBSCRIPTION MILEAGE CONFERENCE EMPLOYER PAID HEALTH EMPLOYER PAID HEALTH EMPLOYER PAID HEALTH EMPLOYER PAID HEALTH EMPLOYER PAID HEALTH REPAIR LOBBY WINDOW REPAIR LOBBY WINDOW RADIO USER FEE MAY 2013 RADIO ADMIN FEE RADIO TECH SUPPORT APRIL 2013 SPRINKLER HEADS CORCORAN, MN *Check Detail Register© May 2013 Check Amt Invoice Comment nWx,:,»SaAwraR MSWmtaMn`NO,v4?..:> off, e( 11MItenstraanagnstaxamanagn Total JOHN DEERE LANDSCAPES $188.38 .P,ai ,0207. /23/- .m- w... Paid Chk# 020776 5/23/201'3 LANDFORM G 500 -20300 Lennar Family of Builders E 100- 41910 -300 Professional Srvs (GENERAL) E 411 - 43100 -300 Professional Srvs (GENERAL) E 100 - 41910 -300 Professional Srvs (GENERAL) G 500 -20294 Schmids Hidden Valley 2nd 12 -0 G 500 -20308 Lennar PUD /EAW E 100 - 41910 -300 Professional Srvs (GENERAL) E 100 - 41910 -300 Professional Srvs (GENERAL) G 500 -20309 Great River Energy E 100 - 41910 -300 Professional Srvs (GENERAL) G 500 -20304 Brent Heinz G 500 -20307 Linda Kohnen CUP G 500 -20313 Lano Equip E 401- 41900 -300 Professional Srvs (GENERAL) Total LANDFORM Paid Chk# 020777 5/23/2013 LEXIPOL LLO - -��- E 100 - 42100 -208 Training and Instruction Total LEXIPOL LLC Pa d Chk# 020778 5/23/2013 LOF FLER E 100 - 41951 -300 E 100 - 41941 -207 E 100- 41130 -351 E 207 -42100 -210 Professional Srvs (GENERAL) Computer Supplies Newsletter Expenses Operating Supplies (GENERAL) Total LOFFLER Paid Chk# 020779 5/23/2013 M -B COMPANIES E 100 - 43100 -220 Repair /Maint Supply (GENERAL) Total M -B COMPANIES $203.00 $116.00 $540.00 $20.91 $580.00 $1,473.00 $3,164.41 $300.00 $262.50 $58.00 $609.00 $348.00 $203.00 $116.00 $7,993.82 21385 21385 21385 21385 21385 21386 21386 21386 21386 21386 21386 21386 21386 21386 $1,500.00 8835 $1,500.00 $300.00 1565208 $467.63 1566929 $569.89 1566929 $53.44 1566929 $1,390.96 $140.88 174453 $140.88 Paitl Chk# 020780 5/23/2013 MENARDS MAPLE GROVE E 100 - 43100 -210 Operating Supplies (GENERAL) E 100 - 41941 -210 Operating Supplies (GENERAL) Total MENARDS MAPLE GROVE $8.00 16016 $38.10 16424 $46.10 Paid Chk# 020781 5/23/2013 METRO WEST INSPECTION SERVICES E 100 - 42400 -300 Professional Srvs (GENERAL) otal METRO WEST INSPECTION SERVICES Paid Chk# 020782 5/23/2013 MINI BIFF, LLC E 100 - 45200 -210 E 100 - 45200 -210 E 100 - 45200 -210 Operating Supplies (GENERAL) Operating Supplies (GENERAL) Operating Supplies (GENERAL) Total MINI BIFF, LLC $536.91 051013 $536.91 831.37 A55824 $8.81 A55844 $8.81 A55845 $48.99 �Y��dSfi11 PLANNING 12 -025 MAPLE HILL CC PLANNING PLANNING PLANNING 12 -016 PUD /EAW PLANNING CITY MEETINGS PLANNING 13 -008 PATNODE AG PRESERVE PLANNING PLANNING PLANNING DOWNTOWN DESIGN GUIDELINES LEXIPOL DTB 6/2013 - 5/2014 MAY 2013 COPIER SPRING NEWSLETTER COPIER BROOM PARTS SUPPLIES SUPPLIES APRIL 2013 Portable Biffs -City Park West Portable Biffs -Lions Field Portable Biffs- Meister /Schneid 05/17/13 8:45 AM Page 3 CORCORAN, MN *Check Detail Register© May 2013 Check Amt Invoice A11,r'),CMM?+v,'?a?"7 ate`,').w"±r ",\(il'V%) \? 'iQ. ika41 .}'NRtiI °.or,;?a".f, ??w'aal", 51at`,,+?? a'ss an) ?' 1 "a3.w}mn.l,a?::1r14Sgegi Paid Chk# 020783 5/23/2013 MN DEPT OF LABOR & INDUSTRY E 100 - 43100 -210 Operating Supplies (GENERAL) $20.00 ABR00687591 Total MN DEPT OF LABOR & INDUSTRY $20.00 Paid Chk# 020784 5/23/2013 NAPA AUTO PARTS CORCORAN E 100 -43100 -210 Operating Supplies (GENERAL) $110.05 887574 E 100- 43100 -210 Operating Supplies (GENERAL) $23.77 888209 Total NAPA AUTO PARTS - CORCORAN $133.82 Paid Chk# 020785 5/23/2013 NORTHLAND SECURITIES INC E 100 -41900 -300 Professional Srvs (GENERAL) $560.00 3254 Total NORTHLAND SECURITIES INC $560.00 Paid Chk# 020786 5/23/2013 PATNODE ELECTRIC E 100 - 41951 -530 Improvements Other Than Bldgs $402.00 858 Total PATNODE ELECTRIC $402.00 Paid Chk# 020787 5/23/2013 ' ROGERS PRINTING METRO,INC E 100 - 41941 -210 Total Paid Chk# 020788 E 100 - 43100 -130 Paid Chk# 020789 E 100 - 42100 -417 E 201 - 42100 -580 E 100 - 42100 -220 E 100- 42100 -417 E 100 - 42100 -209 E 100 - 42100 -210 E 416 - 42100 -550 Operating Supplies (GENERAL) $39.01 39674 ROGERS PRINTING METRO, INC $39.01 . . - .. ....� -. 5/233/2/2 013 SCHMID, JEFF Employer Paid FSA $350.00 2013 FSA Total SCHMID, JEFF $350.00 5/23/2013 STRETCHERS POLICE EQUIPMENT Uniforms Other Equipment Repair /Maint Supply (GENERAL) Uniforms Police Reserves Operating Supplies (GENERAL) Motor Vehicles ($170.99) CM261744 $854.96 11004627 $42.75 11004637 $160.30 11015656 $25.99 11016925 $112.19 11019966 $749.99 1981657 Total STREICHER S POLICE EQUIPMENT $1,775.19 aid ._/20 „,.U._. , ��..R. „e -.,.. Paid Chk #020790 5/23/2013 SUN PRESS 8 NEWSPAPERS E 100 - 41941 -352 General Notices and Pub Info $101.92 1435632 E 100 - 41941 -352 General Notices and Pub Info $77.94 1435633 Total SUN PRESS & NEWSPAPERS $179,86 Paid Chk# 020791 5/23/2'P ” 013 TEAMSTER LOCAL 320 G 100 -21707 Union Dues $286.20 0513 Total TEAMSTER LOCAL 320 $286.20 . .-.A . , , ........_ Paid Chk# 02'0792 5/23/2013 TOLL "GAS AND WELDING SUPPLY E 100 -43100 -210 Operating Supplies (GENERAL) $10.17 460836 Total TOLL GAS AND WELDING SUPPLY $10.17 Paid Chk# 020793 5/23/2013 US BANK 05/17/13 8:45 AM Page 4 Comment dr,�;•x'.a;"?IS a4')OYt'larol, uu?;±'aPMFBEt„d ,'."aur,1 =?1t PRESSURE VESSEL PERMIT BATTERY SUPPLIES UTILITY IMPROV OUTLET RELOCATION /ADDITION DATA REQUEST 2013 FSA CREDIT SET UP RANGER #555 GUN LOCK REPAIR FLASHLIGHT DUTY BELT MV LOCK WEDGE #557 SET UP ORD 2011 -259 ORD 2011 -263 MAY 2013 DUES/TLDF PW Supplies CORCORAN, MN *Check Detail Register© May 2013 Check Amt Invoice Comment Eitea" '>1.t1.",AQ`iif}x�',:5`4PO{, ,"IRWMOMC`v"SWO ;ur1+`2Rtxtslal,RMX ,.a TRoi smo a,.uh5`' mot' i„ ,`Iaa U�R'1�`bwav':`5+ $Eg3ROXI MI nit!:l\1 }l"..a'd`S'e:?B.„`.i?at'mA E 100 -41941 -300 Professional Srvs (GENERAL) $29.25 8110960 H S A MAINTENANCE FEE Total US BANK $29.25 Paid Chk# 020794 5/23/2013 VERSATILE VEHICLES INC � - -�- E 201 - 42100 -210 Operating Supplies (GENERAL) $24.45 58130 E 201- 42100 -210 Operating Supplies (GENERAL) $1.70 58130 Total VERSATILE VEHICLES INC $26.15 Paid WATER Chk# 020795 5/23/2013�� � 1NILLMAR WATER &SPAS E 100 - 41941 -210 Operating Supplies (GENERAL) $67.45 34871 Total WILLMAR WATER & SPAS $67.45 Paid Chk# 020796 5%23/2013 �WRIGHT HENNEPIN ELECTRIC� - E 100 - 43100 -381 E 100 - 43100 -381 E 100- 43100 -381 E 100 - 43100 -381 E 100 -45200 -380 E 100 - 45200 -380 E 100- 45200 -380 E 100 - 43100 -381 E 100 -42100 -380 E 100 - 41941 -380 E 100- 41941 -380 E 100 - 42100 -380 E 100 - 43100 -380 E 100- 43100 -381 E 401 - 41900 -530 E 100 - 42100 -380 Total Paid Chk# 020797 Street/Signal Lights Street /Signal Lights Street/Signal Lights Street/Signal Lights Utility & Services (GENERAL) Utility & Services (GENERAL) Utility & Services (GENERAL) Street/Signal Lights Utility & Services (GENERAL) Utility & Services (GENERAL) Utility & Services (GENERAL) Utility & Services (GENERAL) Utility & Services (GENERAL) Street/Signal Lights Improvements Other Than Bldgs Utility & Services (GENERAL) WRIGHT HENNEPIN ELECTRIC w,w 5!23/2013 XCEL ENERGY E 100- 43100 -381 Street/Signal Lights Total XCEL ENERGY 10100 Farmers State Bank $21.90 050913 $21.90 050913 $21.90 050913 $12.88 050913 $10.78 050913 $64.33 050913 $12.88 050913 $21.90 050913 $126.68 050913 $830.00 050913 $24.70 050913 $9.77 050913 $359.63 050913 $36.46 050913 $8.85 050913 $9.77 050913 $1,594.33 $26.13 050313 $26.13 $32,253.33 MIRROR SALES TAX OFFICE WATER Co Rd 10 & Treptaus: 7400 Co Rd 10 & St Thomas: 7500 Co Rd 10 & Stanchion: 7600 Co Rd 10 & Maple Hill: 7300 8200 CTY RD 116: 120 - 1246 -7800 BALL PARK 75TH AVE & HWY 116 Co Rd 10 & 50: 7700 6510 CTY RD 116 /SIREN 150 -1680 8200 COUNTY RD 116 SCHOOL PROPERTY CIVIL DEFENSE SIREN PUBLIC WORKS CTY RD 10 /CTY RD 116 SIGNAL WATER FLOW SIREN MAPLE HILL Street Lighting 05/17/13 8:45 AM Page 5 Fund Summary CORCORAN, MN *Check Detail Register© May 2013 Check Amt Invoice Comment S".2',° Yu1tY,'.mxFshuU SS iMEMSEulu 3T SWO'1:,>'4 itw '?Ek3.?121`t1MUw�,.a.� 10100 Farmers State Bank 100 GENERAL FUND 201 RESERVES DONATION FUND 207 TRUCK SAFETY 401 TAX INCREMENT FINANCING 411 PUBLIC WORKS FACILITY 416 CAPITAL - EQUIPMENT CERTS 500 ESCROW HOLDING FUND $24,581.90 $881.11 $53.44 $264.85 $540.00 $1,600.21 $4,331.82 $32,253.33 05/17/13 8:45 AM Page 6 Name City of Corcoran Consultant Summary 5/23/2013 Invoice Date Check # Amount Due H: \City Hall Information \CITY GOVERNMENT \Council, Commissions & Committees \Council Information \Council Claims\2013 Claims Carson, Clelland & Schreder 04/30/13 20762 8,403.02 Landform 05/04/13 20776 7,993.82 Metro West Inspections 05/10/13 20781 536.91 Northland Securities 05/09/13 20785 560.00 Total 17,493.75 H: \City Hall Information \CITY GOVERNMENT \Council, Commissions & Committees \Council Information \Council Claims\2013 Claims CARSON, CLELLAND & SCHREDER Attorneys at Law 6300 SHINGLE CREEK PARKWAY STE 305 MINNEAPOLIS, MN 55430 -2190 (763)- 561 -2800 April 30, 2013 CITY OF CORCORAN 8200 CO RD 116 CORCORAN, MN 55340 Professional Services ..Civil Amount 4/8/2013 Review agenda items and correspondence to Dan regarding CDBG Grant; review Hennepin 93.33 County comments 4/22/2013 Review agenda and correspondence to Dan Donahue 70.00 4/25/2013 Correspondence with Attorney Jeffrey Carson; research building code issue and applicable 190.00 caselaw; note file Review agenda; prepare for meeting; conference with Kendra; conference with Dan 350.00 Donahue Attend meeting 326.67 SUBTOTAL: [ 1,030.00] .Fire Department 4/22/2013 Corcoran /Rogers: Review Corcoran Letter of Intent from Dan Donahue to Steve Stahmer 4/26/2013 Corcoran /Rogers: Review existing fire contract and draft amendment SUBTOTAL: .Hamel VFD 4/3/2013 Review draft of contract and correspondence to Sean 4/4/2013 Review red -lined copy of contract from Lane and call to Jim Lane 4/5/2013 (Loretto) review revisions and conference with Jim Lane SUBTOTAL: .Heinz: 4/5/2013 Review file and telephone call with Kendra 4/8/2013 Conference with Kendra 4/11/2013 Review planning commission file and correspondence to Kendra [ 23.33 93.33 116.66] 140.00 93.33 70.00 303.33] 93.33 46.67 93.33 CITY OF CORCORAN Page 2 4/12/2013 Review and revise memorandum to Kendra and send to Kendra 4/15/2013 Conference with Kendra regarding application 4/26/2013 Review agreement from attorney; call to Kendra and correspondence to attorney Berndt Amount 35.00 23.33 93.33 SUBTOTAL: [ 384.99]t .Maple Hill Estates 4/4/2013 Review status with Dan and Kendra 46.67 SUBTOTAL: [ J 46.67] .Moonlit Acres 4/3/2013 Arrange to review Moonlit Acres file at City Hall 4/4/2013 Travel to City Hall; review files and correspondence to Attorney Fanning regarding documents vs. in person viewing of file 4/11/2013 Review correspondence and correspondence to Jeanie regarding data request 4/23/2013 Correspondence to Attorney Fahning regarding data request and costs SUBTOTAL: .Ryan Companies Gift Letter Agreement 4/5/2013 Review file and call to Attorney Williams 4/10/2013 Review title information and correspondence to Ryan representative SUBTOTAL: .Schmid 4/5/2013 Review file and telephone call with Kendra 4/8/2013 Conference with Kendra 4/11/2013 Review planning commission file and correspondence to Kendra 4/12/2013 Review and revise memorandum to Kendra and send to Kendra 4/15/2013 Conference with Kendra regarding application SUBTOTAL: .Sewer and Water 70.00 326.67 46.67 46.67 [7W0•11171 ] 46.67 70.00 yi 116.67] 4/9/2013 Schommer: review information from City and correspondence to Dale 4/10/2013 Conference with Attorney Barnard and Dale Claridge regarding Schommer's deed and taxes owed SUBTOTAL: .Three Rivers /Trailhead 4/11/2013 Review documents from Dan regarding cost sharing and upcoming meeting SUBTOTAL: 93.33 46.67 70.00 35.00 23.33 [ 268.33rib 70.00 70.00 [ v/ 140.00] 70.00 [ 70.00] CITY OF CORCORAN Page 3 .Toomey /19400 Cty. Rd. 10 4/8/2013 Conference with Mike Pritchard; review correspondence from Mike and draft confidential memorandum to council 4/9/2013 Review email to council and send; conference with Gina Magnuson (neighbor) 4/15/2013 Review file and preparation for meeting of 4/16/13 4/16/2013 Prepare and attend meeting at City Hall with Mr. Toomey and attorney 4/22/2013 Review file; conference with Magnuson (neighbor); correspondence to Toomey's attorney 4/23/2013 Correspondence to Attorney Trautman 4/24/2013 Review and draft confidential council memorandum regarding status of case 4/25/2013 Review attorney correspondence and note to council; copy to Mike Pritchard SUBTOTAL: Criminal 3/26/2013 Correspondence with code enforcement officer; review supplemental reports; correspondence with defendants; note files and draft appellate brief Attend prosecutor's meeting; correspondence with hearing officers and Court Administration 3/28/2013 Corcoran vs. Kettenacker: Correspondence with defense attorney; attend hearing downtown; discuss matter in chambers with defense attorney and Judge Prepare email and telephone call with Dave Edin at Bureau of Criminal Apprehension 3/29/2013 Correspondence with defense attorneys, defendants, victims; select witnesses for jury trials; prepare disposition letter; review files; memorandums to the files and instructions to legal assistant Research jury instruction issue, vindication of right to counsel issue and note files Begin 3/28/13 disposition; review files; memorandums to the files and instructions to legal assistant 4/1/2013 Prepare appellate brief; research applicable caselaw; note files 4/2/2013 Prepare appellate brief; research applicable caselaw 4/4/2013 Draft appellate brief 4/8/2013 Draft/edit appellate brief; research caselaw Correspondence to police department regarding alcohol report Review District Court brief 4/9/2013 Correspondence with defense attorneys, victims; review discovery; review motion documents; note files; review files in preparation for 4/10/13 calendar Attend Arraignment, Pretrial and Probation Violation calendar Attend Brookdale workgroup meeting 4/10/2013 Attend Arraignment and Pretrial calendar Prepare correspondence to defendant and officer Email correspondence to prosecutors regarding Brookdale workgroup meeting 4/12/2013 Review discovery and note files Research vindication of right to counsel issue; review motion documents; note files 4/15/2013 Correspondence with defense attorneys, victim advocates, defendants and victims; prepare disposition letter; note files; select witnesses for jury trials Review correspondence and edit; review voice mails and emails regarding criminal matters 4/16/2013 Review discovery; correspondence with county attorney; jury trial preparation for 4/17/13 calendar; correspondence with victim; note files Review files in preparation for court calendar; note files Prepare for and attendance at morning court calendar Prepare for and attendance at afternoon court calendar Preparation of two complaints Amount 140.00 70.00 70.00 326.67 70.00 46.67 140.00 70.00 [ P9;374] 285.00 31.67 269.17 47.50 47.50 126.67 31.67 395.83 221.67 166.25 285.00 47.50 31.67 47.50 95.00 31.67 47.50 31.67 15.83 142.50 166.25 31.67 63.33 63.33 31.67 47.50 47.50 80.00 CITY OF CORCORAN Page 4 4/17/2013 Attend Arraignment, Pretrial, Rasmussen and In Custody calendar 4/18/2013 Correspondence with defendants, victims; research charging issue; review discovery and note files 4/21/2013 Corcoran vs. Rice: Prepare for jury trial; review file and review tapes 4/22/2013 Preparation of one complaint Corcoran vs. Rice: attend jury trial hearing downtown 4/23/2013 Attend Arraignment, Pretrial and Court Trial calendar 4/24/2013 Finish 4/9/13 disposition letter; prepare memorandums to the files; select witnesses for upcoming cases; note offers and review email correspondence Prepare disposition letter for 2/23/13 calendar; prepare email correspondence; select witnesses for upcoming contested cases 4/25/2013 Review and respond to email correspondence regarding McNeely Prepare disposition letter; review and note files 4/26/2013 Draft policy advisory memorandum regarding McNeely; correspondence to Attorney David Ross and Attorney John Thames Open criminal files, preparation of criminal complaints; preparation of cases for court calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period Open criminal files, preparation of criminal complaints; preparation of cases for court calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period Open criminal files, preparation of criminal complaints; preparation of cases for court calendars, including court and jury trials; contact and notice to witnesses for trial testimony, prepare outgoing discovery requests, complete incoming discovery requests for monthly period Amount 95.00 31.67 190.00 40.00 356.25 47.50 31.67 23.75 15.83 31.67 15.83 122.50 78.75 192.50 SUBTOTAL: [ 4,202.94] For professional services rendered Client Expense Charges : Criminal Expenses: Monthly support fee Westlaw charges for March SUBTOTAL: Total Client Expense Charges $8,102.94 14.43 285.65 [ 300.08] $300.08 Total amount of this bill $8,403.02 Previous balance $5,417.56 4/18/2013 Payment - thank you ($5,417.56) Total payments and adjustments ($5,417.56) CITY OF CORCORAN Page 5 Amount Balance due $8,403.02 I hereby declare under the penalties of perjury that the foregoing statement for legal services is just and correct and that no part thereof has been paid. Jemmy A. Carson, City Attorney City of Corcoran 8200 County Road 116 Corcoran, MN 55340 0 R 0 F O R M 0 INVOICE 21385 05/07/2013 Corcoran Planning Services:General COR12010.GEN Contract/PO #: For Services Rendered Through 4/30/2013 . 010 - Public Works Building PP /FP /SP'. (city file 12 -010) .010 - Survey Professional Services Employee Trosen, Scott C Hours Rate Amount Total Professional Services fo J10 4.00 135.00 $540.00 $540.00 Total Charges for .010 - Survey $540.00 Total Charges for .010 - Public Works Building PP /FP /SP (city file 12 -010) .016 - Schmid Hidden Valley 2nd Addition Topo/Wetland Waiver,: PP and FP (City File 12 -016) 90 Reports /Presentation Professional Services Employee Lindahl, Kendra S Hours Total Professional Services for 90 5.00 $540.00 Rate Amount 116.00 $580.00 $580.00 Total Charges for 90 - Reports /Presentation Total Charges for .016 - Schmid Hidden Valley 2nd Addition - Topo/Wetland Waiver, PP and FP (City File 12 -016) .022 - :Maple Hills Estates Community : Center Site Plan (city file 12 -022) 90 - Reports /Presentation Professional Services Employee Hours $580.00 $580.00 1(1 Rate Amount Project COR12010.GEN Corcoran Planning Services:General 21385 Lindahl, Kendra S 1.00 116.00 $116.00 Total Professional Services for 90 $116.00 Total Charges for 90 - Reports /Presentation $116.00 $116.00 Total Charges for .022 - Maple Hills Estates Community Center Site Plan (city file 12-022) .025 - Lennar Feasibility Study (city file 12 -025) 61 - Meeting with Applicant Professional Services Employee Lindahl, Kendra 5 Total Professional Services for 61 Hours Rate Amount 1.75 116.00 $203.00 $203.00 Total Charges for 61 - Meeting with Applicant $203.00 Total Charges for .025 - Lennar Feasibility Study (city file 12 -025) $203.00 Reimbursable Reimbursables Payee Invoice Lindahl, Kendra S Total Charges for - 223 Unit Rate Qty Markup Amount .00 20.91 1.00 $20.91 Total Reimbursable for $20.91 Total Charges for $20.91 $20.91 Invoice "mount $1,459.91 Please remit to: F.,zndform, 105 South Fifth Avenue, Suite 513, flinneapolis, MN 55401 Page 2 of 2 Linked Invoice Transactions - Landform Professional Services, LLC Invoice No.: 21385 Invoice Date: 5/7/2013 Transaction ID: 5662 Labor Transactions P/E Date Employee Labor Code Work Date Hrs Effort COR12010.GEN -.010 -.010 Survey 04/30/2013 Trosen, Scott C 4/19/2013 2.00 270.00 Final Plat TSA 04/30/2013 Trosen, Scott C 4/30/2013 2.00 270.00 Gathering Survey Control and submitting information to Wenck Total for COR12010.GEN -.010 -.010 4.00 540.00 COR12010.GEN- .016 -90 Reports/Presentation 04/30/2013 Lindahl, Kendra S 4/16/2013 0.50 58.00 parks report 04/30/2013 Lindahl, Kendra 3 4/17/2013 1.50 174.00 Council packet 04/30/2013 Lindahl, Kendra S 4/25/2013 1.00 116.00 powerpoint/cc prep /talk to Ron about issues 04/15/2013 Lindahl, Kendra S 4/4/2013 1.00 116.00 prep for PC meeting 04/15/2013 Lindahl, Kendra S 4/8/2013 0.50 58.00 discuss issues with City Attorney 04/15/2013 Lindahl, Kendra S 4/15/2013 0.50 58.00 discuss issue with city attorney and email applicant Total for COR12010.GEN- .016 -90 5.00 580.00 COR12010.GEN- .022 -90 Reports/Presentation 04/30/2013 Lindahl, Kendra S 4/25/2013 0.50 58.00 powerpoint/cc prep 04/15/2013 Lindahl, Kendr:i 5 4/4/2013 0.50 58.00 prep for PC meeting Total for COR12010.GEN- .022 -90 1.00 116.00 COR12010.GEN- .025 -61 Meeting with Applicant 04/15/2013 Lindahl, Kendra 5 4/3/2013 1.50 174.00 city hall meeting 04/15/2013 Lindahl, Kendra S 4/15/2013 0.25 29.00 discuss next steps with Joe Total for COR12010.GEN- .025 -61 1.75 203.00 Total labor 11.75 1,439.00 Employee Reimbursable Transactions Check No. Payee Expense Code Check Date Units Effort COR12010.GEN- .025 -61 Meeting with Applicant 223 Lindahl, Kendra S Company Car Mileage 4/30/2013 20.91 20.91 Lennar meeting Total for COR12010.GEN- .025 -61 20.91 20.91 Total reimbursements 20.91 20.91 5/7/20134:13:51 PM 1 of 1 City of Corcoran 8200 County Road 116 Corcoran, MN 55340 4' F O R M • 0 0 INVOICE ....... 21386 Corcoran Planning Services COR13011.GEN ContracUPO #: For Services Rendered Through 4/30/2013 3 meetings (4/4, 4/23 & 4/25) @ $100 = $300 . 001 - Beverlyj. Patnode Trust Ag Preserve (city file 13 -001) 90 - Reports /Presentation Professional Services Employee Lindahl, (; ndra S Hours Rate Amount .50 116.00 $f 90 Total Professional cir:rvices for 90 $L';l JO Total Charges for 90 - Reports /Presentation $58.00 Total Charges for .001 - Beverly J. Patnode Trust Ag Preserve (city file 13-001) $58.00 .003 - Heinz Second Addition PP and FP (city file 13 =003) 90 - Reports /Presentation Professional Services Employee Hours Rate Amount Lindahl, Kendra S 5.25 116.00 $609.00 Total Professional Services for 90 $609.00 Total Charges for 90 - Reports /Presentation $609.00 Q.0 Total Charges for .003 - Heinz Second Addition PP and FP (city file 13 -003) $609.00 .005 - :Kohnen /Kothrade CUPA 23240 CR 30 (city file 13 -005) 30 - Review Application Professional Services Employee Hours Rate Amount Project CORI3011.GEN Corcoran Planning Services 21386 Lindahl, Kendra S .50 116.00 $58.00 Total Professional Services for 30 $58.00 Total Charges for 30 - Review Application $58.00 90 - Reports /Presentation Professional Services Employee Hours Rate Amount Lindahl, Kendra S Total Professional Services for 90 Total Charges for .005 - Kohnen /Kothrade CUPA 23240 CR 30 (city file 13 -005) . 006 - Lano Equipment SPA at 23580 Hwy 55 (city file 13 -006) 30 - Review Application Professional Services Employee 2.50 116.00 $290.00 $290.00 ?(J Total Charges for 90 - Reports /Presentation $290.00 Hours $348.00 Rate Amount Lindahl, Kendra S Total Professional Services for 30 1.75 116.00 $203.00 $203.00 Total Charges for 30 - Review Application $203.00 y} Total Charges for .006 - Lano Equipment SPA at 23580 Hwy 55 (city file 13 -006) .007 Lennar PUD Sketch Plan and EAW 30 - Review Application Professional Services $203.00'4✓ Employee Hours Rate Amount Kinney, Tracey Rae 15.00 75.00 $1,125.00 Lindahl, Kendra S 1.50 116.00 $174.00 $1,299.00 Total Charges for 30 - Review Application $1,299.00 90 - Reports /Presentation Professional Services Employee Lindahl, Kendra S Total Professional Services for 30 Hours Rate Amount 1.50 116.00 $174.00 Total Professional Services for 90 $174.00 Total Charges for 90 - Reports /Presentation $174.00 $1,473.00 Total Charges for .007 - Lennar PUD Sketch Man and EAW .008 -Great River Energy SPA and AP at. 7251 CR 116 (city file 13-008) 30 - Review Application Professional Services Employee Kinney, Tracey Rae Hours 3.50 Rate Amount 75.00 $262.50 Page 2 of 4 Project COR13011.GEN Corcoran Planning Services Total Professional Services for 30 Total Charges for 30 - Review Application Total Charges for .008 - Great River Energy SPA and AP at 7251 CR 116 (city file 13 -008) .SIGN - Sign Ordinance Update 90- Reports /Presentation Professional Services Employee Lindahl, Kendra S Hours Total Professional Services for 90 Total Charges for .SIGN - Sign Ordinance Update .TIF DovntownDesign Guidelines 90 - Reports /Presentation Professional Services Employee 1.00 21386 5262.50 $262.50 ,.y, $262.50 Rate Amount 16.00 $116.00 $116.00 Total Charges for 90 - Reports /Presentation $116.00 Hours Lindahl, Kendra S Total Professional Services for 90 Total Charges for .TIF - DowntownDesign Guidelines 901 City Business Professional Services Employee Lindahl, Kendra S Total Charges for 90 - City Business MTG -City Meeting Professional Services Employee Lindahl, Kendra S 1.00 5116.00 Rate Amount 116.00 $116.00 $116.00 Total Charges for 90 - Reports /Presentation $116.00 Total Professional Services for Total Professional Services for Total Charges for MTG - City Meeting Reimbursable $116.00 Hours Rate Amount 25.50 116.00 $2,958.00 $2,958.00 Total Charges for $2,958.00 $2,958.00 Hours Rate Amount 3.00 100.00 $300.00 $300.00 Total Charges for $300.00 $300.00 Page 3 of 4 Project COR13011.GEN Corcoran Planning Services 21386 Reimbursables Payee Invoice Unit Rate Qty Markup Amount Lindahl, Kendra S 223 .00 21.47 1.00 $21.47 Lindahl, Kendra S 223 .00 18.08 1.00 $18.08 Lindahl, Kendra S 223 .57 50.00 1.00 $28.25 Lindahl, Kendra S 223 .57 39.00 1.00 $22.04 Lindahl, Kendra S 223 .57 1.00 1.00 $0.57 Total Reimbursable for $90.41 Total Charges for $90.41 Total Charges for - $90.41 Invoice Amount $6,533.91 Please remit to: Landform, 105 South Fifth Avenue, Suite 513, Minneapolis, MN 55401 Page 4 of 4 Bill Review Report - Landform Professional Services, LLC As of Tuesday, April 30, 2013 Project COR13011.GEN Corcoran Planning Services Client City of Corcoran 8200 County Road 116 Corcoran MN, 55340 Billing Description 3 meetings (4/4, 4/23 & 4/25) @ $100 = $300 P.O. # Prin. Schunicht, Robert G P.M. Lindahl, Kendra S Rate Schedule 2013 Corcoran City Rates Unbilled Detail CORI 3011.GEN- .001 -90 Reports /Presentation Lindahl, Kendra S sign forms Date Hrs/Units Rate Markup Labor Principal 4/3/2013 0.50 116.00 Total Labor 0.50 COR13011.GEN- .003 -90 Reports /Presentation Labor Lindahl, Kendra S Principal 4/4/2013 1.00 116.00 prep for PC meeting Lindahl, Kendra S Principal 4/8/2013 0.50 116.00 discuss issues with city attorney Lindahl, Kendra S Principal 4/15/2013 0.25 116.00 review issues with attorney • Lindahl, Kendra S Principal 4/16/2013 0.50 116.00 parks report Lindahl, Kendra S Principal 4/17/2013 1.50 116.00 Council packet Lindahl, Kendra S Principal 4/18/2013 0.50 116.00 review revised plans and add to packet Lindahl, Kendra S Principal 4/25/2013 0.50 116.00 powerpoint/cc prep Lindahl, Kendra S Principal 4/26/2013 0.50 116.00 coordination with city attorney, applicant and surveyor on outstanding issues. Total Labor 5.25 CORI 3011.GEN- .005 -30 Review Application Labor Lindahl, Kendra S Principal 4/3/2013 0.50 116.00 complete letter 0.50 Total Labor Hold Charge 0.00 58.00 0.00 58.00 0.00 58.00 0.00 609.00 0.00 116.00 0.00 58.00 0.00 29.00 0.00 58.00 0.00 174.00 0.00 58.00 0.00 58.00 0.00 58.00 0.00 609.00 0.00 58.00 0.00 58.00 0.00 58.00 5/7/2013 4:17:43 PM 1 of 4 Bill Review Report - Landform Professional Services, LLC As of Tuesday, April 30, 2013 COR13011.GEN- .005 -90 Reports /Presentation Labor Lindahl, Kendra S Principal 4/18/2013 2.00 116.00 council packet Lindahl, Kendra S Principal 4/25/2013 0.50 116.00 powerpoint/cc prep Total Labor 2.50 COR13011.GEN- .006 -30 Review Application Labor Lindahl, Kendra S Principal 4/3/2013 0.50 116.00 incomplete letter Lindahl, Kendra S Principal 4/19/2013 0.25 116.00 distribution letter and hearing notice Lindahl, Kendra S Principal 4/26/2013 1.00 116.00 review for completeness /draft letter Total Labor 1.75 COR13011.GEN- .007 -30 Review Application Labor Kinney, Tracey Rae Planner 11 4/23/2013 1.00 75.00 EAW Scheduling. Kinney, Tracey Rae Planner II 4/25/2013 7.50 75.00 EAW and PUD Development Schedule Kinney, Tracey Rae Planner II 4/26/2013 2.00 75.00 EAW data need document Kinney, Tracey Rae Planner it 4/29/2013 0.50 75.00 EAW Preparation Kinney, Tracey Rae Plann a, ''1 4/30/2013 4.00 75.00 Writing EAW and G/S data coordination Lindahl, Kendra S Principal 4/26/2013 1.50 116.00 review materials for completeness /draft letter Total Labor 16.50 COR13011.GEN- .007 -90 Reports /Presentation Labor Lindahl, Kendra S Principal 4/18/2013 1.00 116.00 council packet Lindahl, Kendra S Principal 4/25/2013 0.50 116.00 powerpoint/cc prep Total Labor 1.50 CORI3011.GEN- .008 -30 Review Application Labor Kinney, Tracey Rae Planner 11 4/26/2013 3.50 75.00 Review application Total Labor 3.50 0.00 290.00 0.00 232.00 0.00 58.00 0.00 290.00 0.00 203.00 0.00 58.00 0.00 29.00 0.00 116.00 0.00 203.00 0.00 1,299.00 0.00 75.00 0.00 562.50 0.00 150.00 0.00 37.50 0.00 300.00 0.00 174.00 0.00 1,299.00 0.00 174.00 0.00 116.00 0.00 58.00 0.00 174.00 0.00 262.50 0.00 262.50 0.00 262.50 5/7/2013 4:17:43 PM 2 of 4 Bill Review Report - Landform Professional Services, LLC As of Tuesday, April 30, 2013 COR13011.GEN- .SIGN -90 Reports/Presentation Labor Lindahl, Kendra S Principal Council report COR13011.GEN- .TIF -90 Reports /Presentation 4/18/2013 Total Labor Labor Lindahl, Kendra S Principal 4/18/2013 Council report Total Labor COR13011.GEN -90 City Business 1.00 116.00 1.00 1.00 116.00 1.00 Labor Lindahl, Kendra S Principal 4/2/2013 0.50 116.00 misc. questions Lindahl, Kendra S Principal 4/4/2013 0.50 116.00 calls and emails Lindahl, Kendra S Principal 4/10/2013 5.00 116.00 office hours Lindahl, Kendra S Principal 4/11/2013 1.00 116.00 calls /emails Lindahl, Kendra S Principal 4/12/2013 1.50 116.00 P &TAgenda/DRC agenda/misc. calls & emails Lindahl, Kendra S Principal 4/15/2013 0.50 116.00 emails Lindahl, kendra S Principal 4/16/2013 1.00 116.00 call to .ayor /emails /project update memo Lindah;..dendra S Principal 4/17/20. 6.00 116.00 City Bt 'ness Lindahl, Kendra S Principal 4/19/2013 1.00 116.00 zoning questions Lindahl, Kendra S Principal 4/22/2013 1.00 116.00 calls questions Lindahl. Kendra S Principal 4/23/2013 1.00 116.00 calls questions Lindahl, Kendra S Principal 4/24/2013 3.00 116.00 office hours Lindahl, Kendra S Principal 4/25/2013 1.00 116.00 emails /calls /plymouth comp plan review Lindahl, Kendra S Principal 4/29/2013 1.00 116.00 calls /emails Lindahl, Kendra S Principal 4/30/2013 1.50 116.00 dre agenda/emails /calls Total Labor 25.50 0.00 116.00 0.00 116.00 0.00 116.00 0.00 116.00 0.00 116.00 0.00 116.00 0.00 2,958.00 0.00 58.00 0.00 58.00 0.00 580.00 0.00 116.00 0.00 174.00 0.00 58.00 0.00 ;16.00 0.00 696.00 0.00 116.00 0.00 116,00 0.00 116.00 0.00 348.00 0.00 116.00 0.00 116.00 0.00 174.00 0.00 2,958.00 5/7/2013 4:17:43 PM 3 of 4 Bill Review Report - Landform Professional Services, LLC As of Tuesday, April 30, 2013 COR13011.GEN -99 City Expenses Exp Code: Reimb Project Mileage Lindahl, Kendra S office hours Lindahl, Kendra S parks commission meeting Lindahl, Kendra S office hours Lindahl, Kendra S council meeting Exp Code: Company Car Mileage Lindahl, Kendra S office hours Lindahl, Kendra S PC meeting COR13011.GEN -MTG City Meeting Lindahl, Kendra S PC meeting Lindahl, Kendra S Parks Meeting Lindahl, Kendra S council meeting Other Direct Charges 90.00 4/17/2013 34.00 0.57 1.00 4/23/2013 1.00 0.57 1.00 4/24/2013 16.00 0.57 1.00 4/25/2013 39.00 0.57 1.00 39.55 4/3/2013 18.08 0.00 1.00 4/4/2013 21.47 0.00 1.00 Total Other Direct Charges 129.55 I ahor Principal 4/4/2013 1.00 100.00 Principal 4/23/2013 1.00 100.00 Principal 4/25/2013 1.00 100.00 Total Labor 3.00 0.00 90.41 0.00 50.86 0.00 19.21 0.00 0.57 0.00 9.04 0.00 22.04 0.00 39.55 0.00 18.08 0.00 21.47 0.00 90.41 0.00 300.00 0.00 100.00 0.00 100.00 0.00 100.00 0.00 300.00 58/2013 4:17:43 PM 4 of 4 METRO WEST INSPECTION SERVICES, INC. BOX 248 LORE'ITO, MN 55357 PH, 763- 479 -1720 FAX 763- 479 -3090 INVOICE DATE May 10, 2013 NUMBER CITY OF CORCORAN TERMS: PLEASE DETACH AND RETURN WITH YOUR REMITTANCE DATE CHARGES AND CREDITS BALANCE 2012 47 9010 Schutte BALANCE FORWARD E> 106, 00 194 10705 CR 116 343 41 2013 19 26 35 7800 Maple Hill 20205 Hillside 26 35 6505 Valley View 26 25 00 25 2401]2 METRO WEST INSPECTION SERVICES, INC. 536 91 Thank You PAY THIS COLUMN T Northland Securities, Inc. 45 South 7th Street Suite 2000 Minneapolis, INN 55402 -1625 USA Voice: 612 -851 -5900 Ii2-851 NORTHLAND Sold To: CITY OF CORCORAN DAN DONAHUE, ADMINISTRATOR CITY HALL -8200 CO. ROAD 116 CORCORAN, MN 55340 -2100 Customer PO Financial Planning For Payment Terins Net 30 Days SECURITIES Invoice Invoice Number: 3254 Invoice Date: 5/9/13 Pace: 1 Sales Rep ID Due Date 6/8/13 Description Amount vices related to Financial Planning for Utility Improvements. Please see a[. r_ached detail. 560.00 -i Check No: Subtotal Sales Tax Total Invoice Amount Payment Received TOTAL 560.00 560.00 Northland Securities, Inc. 45 South 7th Street, Suite 2000, Minneapolis, MN 55402 Toll Free 1 -800- 851 -2920 Mem 612- 851 -5900 Fax 612 - 851 -5987 www. northlandsecurities. com Member FINRA and SIPC NORTHLAND STRATEGIES peclal Projects Group INVOICE SUPPLEMENT Client: Project: Contact: City of Corcoran Financial Planning for Utility Improvements Dan Donahue City Administrator City of Corcoran 8200 County Road 116 Corcoran, Minnesota 55340 Billing Period: April 2013 Services Performed • Conduct project kick -off meeting • Prepare memorandum on project tasks and preliminary timeline Staff Time Expenses Total This Period Summary Position Senior Professional Professional Support Total Staff Mileage Printing Other (adjustment to stay within budget) Total Expenses Total Budget Bitted This Period Billed Previous Budget Remaining Northland Securities, Inc. Hours 3.50 3.50 Rate $160 $135 $105 Billable $560.00 $0.00 $0.00 $560.00 $0.00 $0.00 $0.00 $0.00 $560.00 $ 8,160.00 ($560.00) $0.00 $ 7,600.00 Page 2 of 2 MEMORANDUM • • • • L A N D From Site to Finish F O R M • • • • 105 South Fifth Street, Tel: 612 - 252 -9070 Suite 513 Fax: 612 - 252 -9077 Minneapolis, MN 55401 www.landform.net DATE May 16, 2013 TO Dan Donahue CC City Council, Planning Commission, Parks & Trails Commission FROM Kendra Lindahl, City Planner RE Active Corcoran Planning Applications The following is a summary of project status for current, active projects: 1. Armbruster Topography and Wetland Waiver (city file no. 09 -011). An application has been received for a waiver from the topography and wetland requirements and was reviewed by the City Council on November 23, 2009. The City Council expressed concerns about the concept and directed the applicant to revise the concept plan. The applicant submitted a letter extending the review period until January 1, 2014. Staff recommends that no further extensions be provided. 2. Administrative Permit for Special Home Occupation for Jacob Shoulak at 20475 CR 10 (23 -119- 23 -23 -0007) (City File 12 -026). This application is to allow an in -home recording studio. The application is currently incomplete but when a complete application is received, it will be processed administratively. 3. Kohnen /Kothrade Minor CUP Amendment at 23240 CR 30 (07- 119 -23 -13 -0003) (City File 13 -005). This application has been received to resolve a code violation. Staff is reviewing the application as a minor CUP amendment as discussed at the October 11, 2012 City Council meeting and has tentatively scheduled this item for City Council action on April 25th 4. Lano Equipment at 23580 Highway 55 Site Plan Amendment for Cold Storage. (31- 119- 23 -34- 0007) (13 -006). This item is scheduled for Planning Commission review on June 6th and City Council action on June 13th. 5. PUD Sketch Plan and EAW for Lennar (City File 13 -007). The applicant submitted a PUD sketch plan and the City Council took action initiate the completion of the required EAW (environmental review assessment worksheet) at the April 25th Council meeting. The EAW is a process required by the State of Minnesota. The EAW is tentatively schedule to be reviewed and ordered for distribution and comment at the June 13th Council meeting. Following completion of the EAW, the applicant could request approval of preliminary plat and PUD preliminary development plan and finally a final plat, PUD final development plan and rezoning to PUD. The review of the PUD sketch plan is scheduled for Parks and Trails Commission on May 21St, Planning Commission on June 6th and City Council review on June 13th. Sketch plan comments are advisory only. 6. Great River Energy Administrative Permit and Site Plan Modification for replacing tower at 7251 CR 116 (26- 119 -23 -41 -0001) (city file 13 -008). This item is currently incomplete, but will be administratively approved. 7. Funfar CUP for accessory building at 22730 Wagon Wheel (32- 119 -23 -24 -0006) (13 -009). This item is scheduled for Planning Commission review on June 6th and City Council action on June 27th 8. Construction Science Site Plan Modification at 7545 Commerce Street (26- 119 -23 -11 -0049) (City file 13 -011). This item is currently incomplete, but will be administratively approved. Landform', SensiblyGreerl® and Site to Finish® are registered service marks of Landform Professional Services, LLC. 1 9. Certificate of Compliance for accessory structure for John Koller at 6810 Horseshoe Bend (City file 13 -012). This item will be administratively approved. 10. Sign Ordinance Update. At the April 25th Council meeting, the City reviewed a request for the city to initiate a sign ordinance update. Specifically, they requested that the City review the ordinance standards relating to sign area, sign height and internal illumination and, because this is a city -wide issue, that the ordinance update be completed by the City out of the City funds. The Council discussed the issue and directed staff to bring a proposal back at a later date because the Council felt that this was a significant undertaking that would involve much more than this one issue. We will work with the City Administrator to determine the appropriate meeting to have this considered. Also, there are a number of projects that have been approved, but are still not filed and closed out: 1. Ess Addition (city files 05 -017, 08 -003 and 12 -024). The City Council granted an after - the -fact extension for this final plat at their November 29, 2012 meeting. The applicant is now working to file the required documents to close out this file. 2. Corcoran Business Park (city file 06 -005). The City Council granted a one year extension to the final plat approval, which expired on April 12, 2011. Staff has spoken to the applicant and is still working to close out this project. 3. Northern Natural Gas Administrative Permit (city file 09 -009). This project has been completed but a site inspection on May 15th I identified 5 trees that must be replaced. Upon replacement of these trees, the project can be closed out and the landscape guarantee refunded. 4. Satellite Industries Site Plan Amendment, Conditional Use Permit Amendment, Lot Consolidation and Easement Vacation (city file 10 -007). On September 23rd the City Council approved Resolutions 2010 -37, 2010 -38 and 2010 -39 approving the request with a number of conditions. The applicant has addressed those conditions and has submitted a building permit application and has begun site work. Staff inspected the site on October 12th and found that the major site improvements had been made, but there are several items that still have to be addressed. We have discussed these items with the landowner. The city has a financial guarantee in place to ensure completion. 5. Park Place Storage After - the -Fact Extension of Approvals (city file no. 10 -008). On September 23, 2010, the City Council approved a site plan and conditional use permit amendment for Park Place Storage to construct the 18th and final mini - storage building on that site. The approvals expired on September 23, 2011. The applicant contacted the City and requested a one year extension until September 23, 2012. The conditions have been met and a building permit was issued in September. The applicant has completed most of the site work with final items to be completed in the spring. 6. Rocks N Blocks Site Plan Amendment and Conditional Use Permit (city file no. 10 -012). An application was received for a Conditional Use Permit and Site Plan Amendment to continue operation of a business with outside storage at 20010 75th Avenue North. The application was approved by the City Council on June 23rd. This was approved as a way to correct a code enforcement issue. No work has been done on site to correct the code violations. The applicant has not yet complied with the conditions of approval and has asked for a 3 month extension. The approvals expired on September 23, 2012. The applicant is working to complete the site improvements. 7. Hope Ministries Conditional Use Permit for Cemetery and Vacation of Drainage & Utility Easement at 19951 Oswald Farm Road (city file 12 -002). Hope Ministries has submitted a request for a conditional use permit to allow a cemetery west of the existing church. The application was approved by the City Council on March 22nd and site work had begun. 11. Schmid's Hidden Valley 2" Addition Topography /Wetland Waiver, Preliminary Plat and Final Plat at 21820 Oakdale Drive (PID 04- 119 -23 -34 -0007, 04- 119 -23 -42 -0002 and 04- 119 -23 -42 -0003) (City File No. 12 -016). The application for topography and wetland delineation waiver was approved at the September 27th Council meeting. The preliminary plat and final plat were approved by the City Council on April 25th MEMORANDUM 2 12. Site Plan and Variance for Maple Hill Estates Community Center) (City File 12 -022). The landowner and the City received a CDBG grant to construct a new community center on land north of the manufactured home park that is also owned by the park owner. This new building is in the process of being designed. The building is likely to straddle a lot line or at minimum require a setback variance. The survey has been completed and the site plan is currently being prepared. This item was approved by the City Council on April 25th 13. Feasibility Study for Lennar (City File 12 -025). The applicant requested that the City conduct an infrastructure feasibility study regarding property west of CR 101 and north of Hackamore. This is part of the property that was previously proposed as the "Hedgestone" development. The applicant has provided an escrow and the City Engineer has begun work on feasibility study. The study was accepted by the City Council at their April 25th Council meeting. 14. Heinz Second Addition Preliminary and Final Plat at 20801 CR 117 (03- 119 -23 -14 -0002) (City file 13 -003). A wetland and topographic waiver was approved on January 24th. This item was approved by the City Council action on April 25th MEMORANDUM 3 STAFF REPORT / Code Compliance Agenda Item: 8 b. Council Meeting: May 23, 2013 Prepared By: Mike Pritchard Topic: CODE COMPLIANCE REPORT — April 2013 Action Required: Information Only Complaints and Concerns Permits and Zoning Complaints Concerns Total Nuisiance Junk /Junk Vehicles Grass & Weed Control Animal Violations Home Occupations Signs Referred to Public Works, Metro West, or City Engineer Misc. Compaints Concerns Cases Referred to City Attorney Building Permits - Zoning review Building Permits Grading or Driveway Permits Misc. Permits Overweight /Ag Vehicle Permits 13 4 0 0 2 1 8 8 0 4 10 2 1 4 Code Enforcement Issues: Complaint 12 -018: Exterior Storage Violations, Business Operating Without a Conditional Home Occupation License (CHOL) at 19xxx County Road 30. April 11, 2013: Council granted property owner's request to lower escrow fee for a CHOL to $500 at April 11, 2013 Council Meeting. May 21 Deadline to submit application. Complaint 12 -021: Exterior Storage and Zoning District Violations at 20xxx County Road 10 Deadline for removal: April 30, 2013 Update: All vehicles removed. Property is in compliance. Complaint 12 -031: Hazardous Building at 20xxx County Road 10. No Update. Complaint 13 -011: Collapsed Building, Exterior Storage, Junk, Debris at 10xxx County Road 116. Update: Building, debris, and other violation removed Excavation filled and site graded. Property is in compliance. Complaint 13 -016: Multiple Junk Vehicles /Storage in front yard at 10xxx County Road 116. Update: A total of 7 vehicles in violation were removed. Property is in compliance. CITY OF CORCORAN 2013 PERFORMANCE REPORT - GENERAL FUND FOUR MONTHS ENDED APRIL 30, 2013 8c. Account Description 2012 Actual 2013 Budget 2013 Actual Amount Remaining % of Budget Year End Forecast Comments REVENUE Other General Government R 100 - 41900 -31020 Delinquent Property Taxes 38,238.90 0.00 0.00 0.00 0.00% 0.00 R 100 - 41900 -31040 Fiscal Disparities 189,473.17 0.00 0.00 0.00 0.00% 0.00 R 100 - 41900 -31100 General Property Taxes 2,284,104.86 2,604,456.00 0.00 2,604,456.00 100.00% 2,604,456.00 R 100 - 41900 -31810 Cable Franchise Fee 38,195.52 35,000.00 0.00 35,000.00 100.00% 35,000.00 R 100 - 41900 -32110 Liquor License Fee 18,270.00 18,250.00 50.00 18,200.00 99.73% 18,250.00 R 100 - 41900 -33402 Homestead Credit 10,543.37 0.00 0.00 0.00 0.00% 0.00 R 100 - 41900 -33420 Ag Preserve Credit 5,825.36 0.00 0.00 0.00 0.00% 0.00 R 100 - 41900 -33421 PERA State Aid 1,845.00 1,845.00 0.00 1,845.00 100.00% 1,845.00 R 100 - 41900 -33422 Other State Grants and Aids 0.00 0.00 0.00 0.00 0.00% 0.00 R 100 - 41900 -34000 Charges for Services 95.00 0.00 0.00 0.00 0.00% 0.00 R 100 - 41900 -34103 Zoning /Land Use Appl Fee 7,180.00 6,000.00 4,050.00 1,950.00 32.50% 6,000.00 R 100 - 41900 -34105 Copies /Maps 108.39 150.00 1.60 148.40 98.93% 150.00 R 100 - 41900 -34107 Special Assessment Search 50.00 50.00 25.00 25.00 50.00% 50.00 R 100 - 41900 -34108 TIF Administration 8,500.00 12,000.00 0.00 12,000.00 100.00% 12,000.00 R 100 - 41900 -34405 Clean Up Day Income 708.71 1,000.00 0.00 1,000.00 100.00% 1,000.00 R 100 - 41900 -36200 Miscellaneous Revenues 18,634.83 2,500.00 7,056.00 - 4,556.00 - 182.24% 2,500.00 R 100 - 41900 -36210 Interest Earnings 1,952.93 3,000.00 0.00 3,000.00 100.00% 3,000.00 R 100 - 41900 -36220 Other Rents and Royalties 10,848.00 10,848.00 10,848.00 0.00 0.00% 10,848.00 Cropland rental R 100 - 41900 -36230 Donations 4,575.00 1,100.00 0.00 1,100.00 0.00% 1,100.00 $ 2,639,149.04 $ 2,696,199.00 $ 22,030.60 $ 2,696,199.00 City Hall Operations R 100 - 41941 -34101 Facility Rental 5,890.00 4,500.00 1,285.00 3,215.00 71.44% 4,500.00 R 100 - 41941 -36200 Miscellaneous Revenues 1,228.80 1,000.00 2,065.00 - 1,065.00 0.00% 1,000.00 Mailbox posts, Wright Hennepin Elect rebate $ 7,118.80 $ 5,500.00 $ 3,350.00 0.00% $ 5,500.00 Police R 100 - 42100 -33423 Police Aid 45,308.00 47,000.00 0.00 47,000.00 100.00% 47,000.00 R 100 - 42100 -33424 Police POST Board Train Reimb 3,320.90 3,500.00 0.00 3,500.00 100.00% 3,500.00 R 100 - 42100 -33620 Other County Grants /Aid 11,939.05 10,000.00 3,407.48 6,592.52 65.93% 10,000.00 Pass through only R 100 -42100 -34200 Police Permits 2,417.00 1,500.00 30.00 1,470.00 98.00% 1,500.00 R 100 - 42100 -34201 Police Serviced Charges 7,162.50 5,000.00 292.50 4,707.50 94.15% 5,000.00 Pass through only R 100 - 42100 -34202 Police Reports /Fees 756.00 1,500.00 285.00 1,215.00 81.00% 1,500.00 R 100 - 42100 -34204 Training 120.00 0.00 0.00 0.00 0.00% 0.00 R 100 - 42100 -35101 Fines 80,337.70 90,000.00 12,795.78 77,204.22 85.78% 90,000.00 R 100 - 42100 -36220 Miscellaneous Revenues 3,713.46 0.00 0.00 0.00 0.00% 0.00 R 100 - 42100 -36230 Donations 0.00 0.00% 0.00 $ 155,074.61 $ 158,500.00 $ 16,810.76 $ 158,500.00 Building Inspection R 100 - 42400 -32210 Bldg /Plan Review Fees $ 56,020.82 $ 50,000.00 $ 9,340.79 $ 40,659.21 81.32% 50,000.00 1 of 8 CITY OF CORCORAN 2013 PERFORMANCE REPORT - GENERAL FUND FOUR MONTHS ENDED APRIL 30, 2013 8c. Account Description 2012 Actual 2013 Budget 2013 Actual Amount Remaining % of Budget Year End Forecast Comments Public Works R 100 - 43100 -33418 Muni State Aid St Maintenance 126,236.00 130,000.00 62,525.50 67,474.50 51.90% 130,000.00 R 100 - 43100 -34300 Public Works Permits /Fees 3,930.00 3,000.00 450.00 2,550.00 85.00% 3,000.00 R 100 - 43100 -34301 Dust Control 73,169.84 55,530.00 0.00 55,530.00 100.00% 55,530.00 R 100 - 43100 -36200 Miscellaneous Revenues 16,789.20 0.00 500.00 - 500.00 0.00% 0.00 $ 220,125.04 $ 188,530.00 $ 63,475.50 $ 188,530.00 Ice & Snow Removal R 100 - 43125 -36200 Miscellaneous Revenues 0.00 0.00 0.00 0.00 0.00% 0.00 $ - $ - $ - $ - $ - Recycling R 100- 43232 -33610 County Recycling Grant 14,820.00 14,500.00 0.00 14,500.00 100.00% 14,500.00 R 100 - 43232 -34400 Recycling 60,531.35 69,000.00 24,904.65 44,095.35 63.91% 69,000.00 $ 75,351.35 $ 83,500.00 $ 24,904.65 $ 83,500.00 Parks R 100 - 45200 -33422 Other State Grants and Aids 36,221.20 35,823.00 23,543.78 12,279.22 34.28% 35,823.00 R 100 - 45200 -34101 Facility Rental 1,995.68 1,000.00 667.50 332.50 33.25% 1,000.00 R 100 - 45200 -36200 Miscellaneous Revenues 62.91 0.00 3,500.00 - 3,500.00 0.00% 0.00 R 100 - 45200 -36230 Donations 3,914.00 0.00 0.00 0.00% 0.00 $ 42,193.79 $ 36,823.00 $ 27,711.28 $ 36,823.00 Transfers to /from Other Funds R 100 - 49360 -39200 Transfer from Other Fund 0.00 Total Revenue $ 3,195,033.45 $ 3,219,052.00 $ 167,623.58 $ 3,051,428.42 $ 3,219,052.00 2 of 8 CITY OF CORCORAN 2013 PERFORMANCE REPORT - GENERAL FUND FOUR MONTHS ENDED APRIL 30, 2013 8c. Account Description 2012 Actual 2013 Budget 2013 Actual Amount Remaining % of Budget Year End Forecast Comments EXPENSE City Charter E 100 - 41000 -210 Operating Supplies (GENERAL) 0.00 0.00 0.00 0.00 0.00% 0.00 E 100 - 41000 -300 Professional Srvs (GENERAL) 0.00 0.00 0.00 0.00 0.00% 0.00 $ - $ - $ - $ - $ - City Council E 100 - 41100 -100 Wages and Salaries (GENERAL) 6,600.00 6,600.00 0.00 6,600.00 100.00% 6,600.00 E 100 - 41100 -122 FICA 409.20 409.00 0.00 409.00 100.00% 409.00 E 100 - 41100 -126 Medicare 95.70 96.00 0.00 96.00 100.00% 96.00 E 100 - 41100 -210 Operating Supplies (GENERAL) 0.00 100.00 0.00 100.00 100.00% 100.00 E 100-41100-364 Worker's Comp Insurance 32.12 55.00 41.00 14.00 25.45% 55.00 $ 7,137.02 $ 7,260.00 $ 41.00 $ 7,260.00 Newspaper /N ewsletter/W ebsite E 100 - 41130 -351 Newsletter Expenses 4,061.81 4,000.00 750.00 3,250.00 81.25% 4,000.00 E 100 - 41130 -354 Web Site 700.00 700.00 0.00 700.00 100.00% 700.00 $ 4,761.81 $ 4,700.00 $ 750.00 $ 4,700.00 City Administrator E 100 - 41300 -100 Wages and Salaries (GENERAL) 92,518.74 93,987.00 27,449.46 66,537.54 70.79% 93,987.00 E 100 - 41300 -121 PERA 6,707.62 6,814.00 1,938.23 4,875.77 71.56% 6,814.00 E 100 - 41300 -122 FICA 5,147.67 5,827.00 1,609.05 4,217.95 72.39% 5,827.00 E 100 - 41300 -126 Medicare 1,312.31 1,363.00 267.87 1,095.13 80.35% 1,363.00 E 100 - 41300 -130 Employer Paid FSA 0.00 350.00 0.00 350.00 100.00% 350.00 E 100 - 41300 -131 Employer Paid Health 9,914.01 13,467.00 4,156.42 9,310.58 69.14% 13,467.00 E 100 - 41300 -132 Medical Cafeteria Plan -55.40 0.00 0.00 0.00 0.00% 0.00 E 100 - 41300 -133 Employer Paid H S A 4,099.99 0.00 571.17 - 571.17 0.00% 0.00 E 100 - 41300 -140 Unemployment Comp (GENERAL) 0.00 0.00 0.00 0.00 0.00% 0.00 E 100 -41300 -208 Training and Instruction 1,812.60 2,500.00 865.00 1,635.00 65.40% 2,500.00 E 100 - 41300 -210 Operating Supplies (GENERAL) 491.67 700.00 154.29 545.71 77.96% 700.00 E 100 - 41300 -364 Worker's Comp Insurance - 683.48 840.00 354.00 486.00 57.86% 840.00 E 100 - 41300 -433 Dues and Memberships 847.76 900.00 45.00 855.00 95.00% 900.00 $ 122,113.49 $ 126,748.00 $ 37,410.49 $ 126,748.00 Clerk/Admin E 100 - 41400 -100 Wages and Salaries (GENERAL) 135,247.23 117,112.00 34,094.85 83,017.15 70.89% 117,112.00 E 100 - 41400 -110 Overtime 1,827.35 2,000.00 793.89 1,206.11 60.31% 2,000.00 E 100 - 41400 -121 PERA 9,921.71 8,635.00 2,523.75 6,111.25 70.77% 8,635.00 E 100 - 41400 -122 FICA 8,883.26 7,385.00 2,223.99 5,161.01 69.89% 7,385.00 E 100 - 41400 -126 Medicare 2,077.60 1,727.00 520.08 1,206.92 69.89% 1,727.00 E 100 - 41400 -130 Employer Paid FSA 700.00 700.00 0.00 700.00 100.00% 700.00 E 100 - 41400 -131 Employer Paid Health 7,636.59 26,934.00 2,251.91 24,682.09 91.64% 26,934.00 E 100 - 41400 -132 Medical Cafeteria Plan 12,018.03 0.00 3,055.62 - 3,055.62 0.00% 0.00 E 100 - 41400 -133 Employer Paid H S A 3,007.84 0.00 1,477.88 - 1,477.88 0.00% 0.00 E 100 - 41400 -140 Unemployment Comp (GENERAL) 0.00 0.00 0.00 0.00 0.00% 0.00 E 100- 41400 -208 Training and Instruction 829.95 3,500.00 285.00 3,215.00 91.86% 3,500.00 3 of 8 CITY OF CORCORAN 2013 PERFORMANCE REPORT - GENERAL FUND FOUR MONTHS ENDED APRIL 30, 2013 8c. Account Description 2012 Actual 2013 Budget 2013 Actual Amount Remaining % of Budget Year End Forecast Comments E 100 - 41400 -210 Operating Supplies (GENERAL) 403.71 500.00 107.35 392.65 78.53% 500.00 E 100 - 41400 -300 Professional Srvs (GENERAL) 0.00 0.00 0.00 0.00 0.00% 0.00 E 100 - 41400 -364 Worker's Comp Insurance 1,215.78 1,411.00 1,064.00 347.00 24.59% 1,411.00 E 100 - 41400 -433 Dues and Memberships 35.00 150.00 0.00 150.00 0.00% 150.00 $ 183,804.05 $ 170,054.00 $ 48,398.32 $ 170,054.00 Elections E 100 - 41410 -210 Operating Supplies (GENERAL) $ 6,262.58 $ 5,000.00 $ - $ 5,000.00 5,000.00 Auditor /Treasurer E 100 - 41540 -300 Professional Srvs (GENERAL) $ 22,160.50 $ 21,700.00 $ 16,192.00 $ 5,508.00 21,700.00 Assessor E 100 - 41550 -210 Operating Supplies (GENERAL) 929.29 500.00 107.58 392.42 78.48% 500.00 E 100 - 41550 -300 Professional Srvs (GENERAL) 49,284.00 49,284.00 12,321.00 36,963.00 75.00% 49,284.00 $ 50,213.29 $ 49,784.00 $ 12,428.58 $ 49,784.00 Attorney E 100 - 41600 -300 Professional Srvs (GENERAL) 22,352.59 30,000.00 11,991.27 18,008.73 51.45% 30,000.00 $ 22,352.59 $ 30,000.00 $ 11,991.27 $ 30,000.00 Other General Government E 100 - 41900 -210 Operating Supplies (GENERAL) 31.25 0.00 3,254.40 - 3,254.40 0.00% 0.00 E 100 - 41900 -300 Professional Srvs (GENERAL) 21,040.50 0.00 0.00 0.00 0.00% 0.00 E 100 - 41900 -360 Insurance (GENERAL) 18,806.00 45,000.00 - 579.00 45,579.00 101.29% 45,000.00 E 100 - 41900 -433 Dues and Memberships 24,454.47 24,000.00 13,207.07 10,792.93 44.97% 24,000.00 $ 64,332.22 $ 69,000.00 $ 15,882.47 $ 69,000.00 Planning & Zoning E 100 - 41910 -300 Professional Srvs (GENERAL) 41,785.46 32,000.00 11,065.80 20,934.20 65.42% 32,000.00 $ 41,785.46 $ 32,000.00 $ 11,065.80 $ 32,000.00 Code Enforcement E 100 - 41920 -100 Wages and Salaries (GENERAL) 7,543.20 39,419.00 11,131.23 28,287.77 71.76% 39,419.00 E 100 - 41920 -110 Overtime 0.00 1,000.00 0.00 1,000.00 100.00% 1,000.00 E 100 - 41920 -121 PERA 502.91 2,930.00 748.95 2,181.05 74.44% 2,930.00 E 100 - 41920 -122 FICA 445.39 2,506.00 777.97 1,728.03 68.96% 2,506.00 E 100 - 41920 -126 Medicare 104.19 586.00 181.97 404.03 68.95% 586.00 E 100 - 41920 -130 Employer Paid FSA 0.00 350.00 350.00 0.00 0.00% 350.00 E 100 - 41920 -131 Employer Paid Health 13,467.00 0.00 13,467.00 100.00% 13,467.00 E 100 - 41920 -132 Medical Cafeteria Plan 0.00 1,656.06 - 1,656.06 0.00% 0.00 E 100 - 41920 -208 Training and Instruction 0.00 0.00 0.00 0.00% 0.00 E 100 - 41920 -210 Operating Supplies (GENERAL) 1,054.14 1,500.00 207.97 1,292.03 86.14% 1,500.00 E 100 - 41920 -300 Professional Srvs (GENERAL) 525.68 0.00 0.00 0.00 100.00% 0.00 E 100 - 41920 -364 Worker's Comp Insurance 0.00 0.00 0.00 0.00 0.00% 0.00 E 100 - 41920 -417 Uniforms 100.00 100.00 100.00 0.00 0.00% 100.00 $ 10,275.51 $ 61,858.00 $ 15,154.15 $ 61,858.00 4 of 8 CITY OF CORCORAN 2013 PERFORMANCE REPORT - GENERAL FUND FOUR MONTHS ENDED APRIL 30, 2013 8c. Account Description 2012 Actual 2013 Budget 2013 Actual Amount Remaining % of Budget Year End Forecast Comments City Hall Operations E 100 - 41941 -200 Office Supplies (GENERAL) 1,978.10 3,000.00 1,181.37 1,818.63 60.62% 3,000.00 E 100 - 41941 -201 Postage /Shipping 1,628.25 2,500.00 639.16 1,860.84 74.43% 2,500.00 E 100 - 41941 -207 Computer Supplies 2,423.59 3,000.00 553.28 2,446.72 81.56% 3,000.00 E 100 - 41941 -210 Operating Supplies (GENERAL) 12,496.89 9,500.00 4,713.80 4,786.20 50.38% 9,500.00 E 100 - 41941 -300 Professional Srvs (GENERAL) 15,385.05 7,000.00 2,853.70 4,146.30 59.23% 7,000.00 E 100 - 41941 -321 Telephone 2,182.22 3,000.00 616.61 2,383.39 79.45% 3,000.00 E 100 - 41941 -352 General Notices and Pub Info 2,234.88 2,000.00 1,021.02 978.98 48.95% 2,000.00 E 100 - 41941 -364 Worker's Comp Insurance 0.00 438.00 0.00 438.00 100.00% 438.00 E 100 - 41941 -380 Utility & Services (GENERAL) 12,832.53 14,500.00 5,174.26 9,325.74 64.32% 14,500.00 E 100 -41941 -400 Repairs & Maint Cont (GENERAL) 9,816.79 4,000.00 2,423.61 1,576.39 39.41% 4,000.00 E 100 -41941 -430 Misc. Banking Charge 64.00 0.00 0.00 0.00 0.00% 0.00 E 100 - 41941 -520 Buildings and Structures 0.00 4,000.00 783.59 3,216.41 0.00% 4,000.00 $ 61,042.30 $ 52,938.00 $ 19,960.40 $ 32,977.60 $ 52,938.00 IT (Info Technology) E 100 - 41951 -207 Computer Supplies 7,580.31 7,500.00 5,622.20 1,877.80 25.04% 7,500.00 E 100 - 41951 -210 Operating Supplies 0.00 4,500.00 765.38 3,734.62 82.99% 4,500.00 E 100 - 41951 -300 Professional Srvs 0.00 6,000.00 300.00 5,700.00 95.00% 6,000.00 E 100 - 41951 -530 Improvements Other Than Bldg 0.00 7,000.00 732.48 6,267.52 89.54% 9,000.00 $2,000 from Jaycee's donation $ 7,580.31 $ 25,000.00 $ 7,420.06 $ 17,579.94 $ 27,000.00 Police E 100 - 42100 -100 Wages and Salaries (GENERAL) 507,594.11 515,852.00 149,745.80 366,106.20 70.97% 515,852.00 E 100 - 42100 -110 Overtime 1,506.73 9,500.00 432.27 9,067.73 95.45% 9,500.00 E 100 - 42100 -111 Overtime Events /Grants 10,756.14 15,000.00 1,753.10 13,246.90 88.31% 15,000.00 See 100 - 42101 -111 E 100 - 42100 -121 PERA 74,894.25 77,570.00 21,412.94 56,157.06 72.40% 77,570.00 E 100 -42100 -126 Medicare 7,615.33 7,811.00 2,276.00 5,535.00 70.86% 7,811.00 E 100- 42100 -130 Employer Paid FSA 608.66 2,450.00 0.00 2,450.00 100.00% 2,450.00 E 100 - 42100 -131 Employer Paid Health 34,814.94 42,699.00 11,336.50 31,362.50 73.45% 42,699.00 E 100- 42100 -132 Medical Cafeteria Plan 30,739.96 33,985.00 9,508.83 24,476.17 72.02% 33,985.00 E 100 -42100 -133 Employer Paid H S A 11,486.15 11,297.00 4,456.24 6,840.76 60.55% 11,297.00 E 100 - 42100 -200 Office Supplies (GENERAL) 5,236.99 5,000.00 1,174.93 3,825.07 76.50% 5,000.00 E 100 - 42100 -201 Postage /Shipping 354.44 500.00 -4.65 504.65 100.93% 350.00 E 100 - 42100 -208 Training and Instruction 11,010.16 10,000.00 4,976.00 5,024.00 50.24% 12,000.00 E 100 - 42100 -209 Police Reserves 3,119.83 3,500.00 1,596.86 1,903.14 54.38% 3,500.00 E 100 - 42100 -210 Operating Supplies (GENERAL) 4,185.49 3,500.00 1,657.56 1,842.44 52.64% 4,500.00 E 100 - 42100 -212 Motor Fuels 39,114.51 34,000.00 7,983.17 26,016.83 76.52% 40,000.00 E 100 - 42100 -220 Repair /Maint Supply (GENERAL) 13,397.30 8,000.00 1,904.90 6,095.10 76.19% 8,000.00 E 100 - 42100 -223 Building Repair Supplies 3,710.63 3,000.00 357.89 2,642.11 88.07% 3,000.00 E 100 - 42100 -300 Professional Srvs (GENERAL) 40.00 500.00 0.00 500.00 100.00% 500.00 E 100 - 42100 -301 Prisoner 5,370.25 8,000.00 4,144.17 3,855.83 48.20% 12,000.00 E 100 - 42100 -304 Legal Fees 25,868.76 30,000.00 6,427.43 23,572.57 78.58% 30,000.00 E 100 - 42100 -321 Telephone 7,244.77 7,200.00 1,511.49 5,688.51 79.01% 7,200.00 E 100- 42100 -323 Radio Units 11,420.06 15,300.00 3,839.55 11,460.45 74.90% 15,300.00 E 100 - 42100 -364 Worker's Comp Insurance 7,455.55 24,000.00 14,817.00 9,183.00 38.26% 24,000.00 E 100 - 42100 -380 Utility & Services (GENERAL) 2,140.77 4,000.00 176.60 3,823.40 95.59% 4,000.00 5 of 8 CITY OF CORCORAN 2013 PERFORMANCE REPORT - GENERAL FUND FOUR MONTHS ENDED APRIL 30, 2013 8c. Account Description 2012 Actual 2013 Budget 2013 Actual Amount Remaining % of Budget Year End Forecast Comments E 100 - 42100 -417 Uniforms 7,768.09 8,460.00 5,732.33 2,727.67 32.24% 8,460.00 E 100 - 42100 -433 Dues and Memberships 870.00 1,000.00 1,470.00 - 470.00 - 47.00% 1,470.00 $ 828,323.87 $ 882,124.00 $ 258,686.91 $ 895,444.00 Part Time Officers E 100 - 42101 -100 Wages and Salaries (GENERAL) 75,071.69 78,100.00 23,615.30 54,484.70 69.76% 78,100.00 E 100 - 42101 -111 Overtime Events /Grants 6,353.46 0.00 225.00 - 225.00 0.00% 0.00 Contractural events /Safe and Sober events. Budgeted 42100 -11' E 100 - 42101 -121 PERA 1,850.54 2,500.00 547.73 1,952.27 78.09% 2,500.00 E 100 - 42101 -122 FICA 4,251.67 4,842.00 1,242.21 3,599.79 74.35% 4,842.00 E 100- 42101 -126 Medicare 1,180.68 1,132.00 345.64 786.36 69.47% 1,132.00 E 100 -42101 -140 Unemployment Comp (GENERAL) 0.00 0.00 0.00 0.00 0.00% 0.00 $ 88,708.04 $ 86,574.00 $ 25,975.88 $ 86,574.00 Police Admin E 100 - 42102 -100 Wages and Salaries (GENERAL) 39,514.84 42,328.00 11,918.90 30,409.10 71.84% 42,328.00 E 100- 42102 -110 Overtime 14.51 500.00 0.00 500.00 100.00% 500.00 E 100 - 42102 -121 PERA 2,877.90 3,105.00 846.69 2,258.31 72.73% 3,105.00 E 100 - 42102 -122 FICA 2,671.35 2,655.00 793.27 1,861.73 70.12% 2,655.00 E 100 - 42102 -126 Medicare 624.78 621.00 185.56 435.44 70.12% 621.00 E 100 - 42102 -130 Employer Paid FSA 350.00 350.00 0.00 350.00 100.00% 350.00 E 100 - 42102 -131 Employer Paid Health 1,391.55 3,430.00 666.50 2,763.50 80.57% 3,430.00 E 100 - 42102 -132 Medical Cafeteria Plan 4,158.70 2,730.00 1,488.96 1,241.04 45.46% 2,730.00 $ 51,603.63 $ 55,719.00 $ 15,899.88 $ 55,719.00 Fire E 100 - 42200 -300 Professional Srvs (GENERAL) 242,082.72 250,000.00 48,280.55 201,719.45 80.69% 250,000.00 $ 242,082.72 $ 250,000.00 $ 48,280.55 0.00% 250,000.00 Building Inspection E 100 - 42400 -300 Professional Srvs (GENERAL) 9,421.02 15,000.00 4,327.69 10,672.31 71.15% 15,000.00 E 100- 42400 -437 Surcharges 1,726.95 2,500.00 166.90 2,333.10 93.32% 2,500.00 $ 11,147.97 $ 17,500.00 $ 4,494.59 $ 17,500.00 Public Works E 100 - 43100 -100 Wages and Salaries (GENERAL) 269,477.33 279,203.00 70,243.01 208,959.99 74.84% 279,203.00 E 100 - 43100 -110 Overtime 17,020.37 19,380.00 11,221.16 8,158.84 42.10% 19,380.00 E 100 - 43100 -121 PERA 20,838.97 21,647.00 5,675.57 15,971.43 73.78% 21,647.00 E 100 - 43100 -122 FICA 16,694.60 18,512.00 4,566.55 13,945.45 75.33% 18,512.00 E 100 - 43100 -126 Medicare 3,954.17 4,329.00 1,018.17 3,310.83 76.48% 4,329.00 E 100 - 43100 -130 Employer Paid FSA 700.00 1,750.00 0.00 1,750.00 100.00% 1,750.00 E 100 - 43100 -131 Employer Paid Health 42,763.31 67,335.00 11,434.11 55,900.89 83.02% 67,335.00 E 100 - 43100 -132 Medical Cafeteria Plan 8,177.36 0.00 2,144.19 - 2,144.19 0.00% 0.00 E 100 - 43100 -133 Employer Paid H S A 10,281.32 0.00 2,089.10 - 2,089.10 0.00% 0.00 E 100 - 43100 -140 Unemployment Comp (GENERAL) 0.00 0.00 2,663.40 - 2,663.40 0.00% 0.00 E 100 - 43100 -208 Training and Instruction 3,739.00 4,000.00 1,820.00 2,180.00 54.50% 4,000.00 E 100 - 43100 -210 Operating Supplies (GENERAL) 21,090.53 20,000.00 4,645.50 15,354.50 76.77% 20,000.00 E 100 - 43100 -212 Motor Fuels 37,194.51 32,000.00 9,867.80 22,132.20 69.16% 40,000.00 E 100- 43100 -220 Repair /Maint Supply (GENERAL) 22,146.83 20,000.00 3,281.63 16,718.37 83.59% 20,000.00 E 100 - 43100 -222 Seal Coating 40,285.50 50,000.00 0.00 50,000.00 100.00% 50,000.00 E 100 - 43100 -223 Building Repair Supplies 332.23 4,500.00 1,898.76 2,601.24 57.81% 4,500.00 E 100 - 43100 -225 Landscape /Ditch Materials 9,178.62 10,000.00 6.00 9,994.00 99.94% 10,000.00 E 100 - 43100 -226 Sign Repair Materials 4,149.14 6,000.00 0.00 6,000.00 100.00% 6,000.00 E 100 - 43100 -227 Crack Filling 12,564.17 10,000.00 9,426.38 573.62 5.74% 10,000.00 E 100 - 43100 -228 Dust Control 94,301.45 100,000.00 0.00 100,000.00 100.00% 100,000.00 6 of 8 CITY OF CORCORAN 2013 PERFORMANCE REPORT - GENERAL FUND FOUR MONTHS ENDED APRIL 30, 2013 8c. Account Description 2012 Actual 2013 Budget 2013 Actual Amount Remaining % of Budget Year End Forecast Comments E 100 - 43100 -229 Culverts 11,132.49 13,000.00 0.00 13,000.00 100.00% 13,000.00 E 100 - 43100 -232 Gravel 117,765.32 130,000.00 0.00 130,000.00 100.00% 130,000.00 E 100 - 43100 -233 Asphalt Maint/Patching 143,633.95 130,000.00 0.00 130,000.00 100.00% 130,000.00 E 100 - 43100 -300 Professional Srvs (GENERAL) 2,100.00 2,100.00 116.00 1,984.00 94.48% 2,100.00 E 100 - 43100 -321 Telephone 5,005.41 5,600.00 929.11 4,670.89 83.41% 5,600.00 E 100 - 43100 -364 Worker's Comp Insurance 20,996.21 15,076.00 17,399.00 - 2,323.00 - 15.41% 15,076.00 E 100 - 43100 -380 Utility & Services (GENERAL) 7,726.11 9,000.00 4,267.03 4,732.97 52.59% 9,000.00 E 100 - 43100 -381 Street/Signal Lights 2,142.23 3,500.00 1,511.43 1,988.57 56.82% 3,500.00 E 100 - 43100 -417 Uniforms 5,873.64 7,000.00 903.79 6,096.21 87.09% 7,000.00 $ 951,264.77 $ 983,932.00 $ 167,127.69 $ 991,932.00 Ice & Snow Removal E 100 - 43125 -210 Operating Supplies (GENERAL) $ 23,935.01 $ 29,000.00 $ 15,104.40 $ 29,000.00 Engineeering E 100 - 43170 -300 Professional Srvs (GENERAL) $ 53,364.97 $ 40,000.00 $ 6,381.00 $ 40,000.00 Employee Benefit Chgs E 100 - 43190 -300 Professional Srvs (GENERAL) 0.00 3,000.00 0.00 $ 3,000.00 Recycling E 100 - 43232 -210 Operating Supplies (GENERAL) 826.95 1,000.00 750.00 250.00 25.00% 1,000.00 E 100 - 43232 -300 Professional Srvs (GENERAL) 64,742.64 69,000.00 16,479.15 52,520.85 76.12% 69,000.00 $ 65,569.59 $ 70,000.00 $ 17,229.15 $ 70,000.00 Parks E 100 - 45200 -100 Wages and Salaries (GENERAL) 17,205.28 27,345.00 2,989.60 24,355.40 89.07% 27,345.00 E 100-45200-110 Overtime 477.00 0.00 56.25 -56.25 0.00% 0.00 E 100- 45200 -122 FICA 1,097.84 1,695.00 187.31 1,507.69 88.95% 1,695.00 E 100 - 45200 -126 Medicare 256.76 397.00 43.81 353.19 88.96% 397.00 E 100- 45200 -210 Operating Supplies (GENERAL) 8,561.82 8,000.00 16,885.48 - 8,885.48 - 111.07% 8,000.00 E 100 - 45200 -220 Repair /Maint Supply (GENERAL) 751.97 1,100.00 256.78 843.22 76.66% 1,100.00 E 100 - 45200 -221 Maintenance Projects 13,592.11 15,000.00 1,196.34 13,803.66 92.02% 15,000.00 E 100 - 45200 -321 Telephone 613.84 700.00 162.24 537.76 76.82% 700.00 E 100 - 45200 -364 Worker's Comp Insurance - 1,815.18 4,493.00 947.00 3,546.00 78.92% 4,493.00 E 100 - 45200 -380 Utility & Services (GENERAL) 4,571.52 7,100.00 2,096.30 5,003.70 70.47% 7,100.00 E 100 - 45200 -530 Improvements Other Than Bldgs 36,221.20 35,823.00 23,543.78 12,279.22 34.28% 35,823.00 $ 81,534.16 $ 101,653.00 $ 48,364.89 $ 101,653.00 7 of 8 CITY OF CORCORAN 2013 PERFORMANCE REPORT - GENERAL FUND FOUR MONTHS ENDED APRIL 30, 2013 8c. Account Description 2012 Actual 2013 Budget 2013 Actual Amount Remaining % of Budget Year End Forecast Comments Total Revenue $ 3,195,033.45 $ 3,219,052.00 $ 167,623.88 $ 3,051,428.12 $ 3,219,052.00 Total Expense $ 3,001,355.86 $ 3,175,544.00 $ 804,239.48 I $ 2,371,304.52 $ 3,198,864.00 Total Revenue - Total Expense $ 193,677.59 I I $ 43,508.00 I I $ (636,615.60) I 1 $ 680,123.60 $ 20,188.00 8 of 8 Wenck TO: Dan Donahue FROM: Vince Vander Top DATE: May 16, 2013 SUBJECT: Trail Haven, Foxline, and Treeline Street Project Wenck Associates, Inc. 1800 Pioneer Creek Ctr. P.O. Box 249 Maple Plain, MN 55359 -0249 (763) 479 -4200 Fax (763) 479 -4242 E -mail: wenckmp @wenck.com Recent Project History • City Council discussed preliminary project costs and assessments at the April 26, 2012 meeting. • City Council discussed the possibility of adding that portion of Trail Haven between Oakdale and County Road 30 to the overall project. Council determined the project would be limited to that portion of Trail Haven between County Roads 10 and 30. This was discussed at the May 10, 2012 meeting. • A neighborhood meeting was held on August 22, 2012. 35 people attended and 20 of 58.0 assessable Lot Equivalents (LEs) were represented. The assessments presented were $12,750 for Trail Haven LEs and $15,950 for Foxline /Treeline LEs. • City Council discussed this project at the regular August 23, 2012 meeting. It was determined that the neighborhood was reluctant to participate in an improvement project with assessments at the levels presented ($12K to $16K). • City Council discussed the project at the September 27, 2012 meeting. Council discussed the option of improving Trail Haven only and not including Foxline /Treeline in the project. Council requested information to understand the viability of assessments to benefitting properties. • William R. Waytas delivered a "Real Estate Consulting Letter" to the City. The final version is dated October 10, 2012. This letter was not an official appraisal, but rather his professional observations based on the overall market. Mr. Waytas informed the City the benefit for lots with Trail Haven frontage could be around $15K to $20K. Those with frontage on Foxline /Treeline could be around $13K to $16K. Side street (off -line) benefit for Foxline /Treeline lots accessing an improved Trail Haven street could be around $3K to $4K. The assessments presented at the neighborhood meeting in August were within this range. • At the September 27, 2012 meeting, Council discussed the Waytas preliminary letter and discussed the need to determine an acceptable assessment level. A neighborhood survey was requested in an effort to further explore residents' opinions and appropriate assessment levels. • A neighborhood survey was mailed to all properties this spring. Surveys were returned to the City by April 19, 2013. The results of the survey have been shared with all Council members. Some discussion regarding the survey results occurred at the May 9, 2013 Council meeting. • Council will discuss next steps at the May 23, 2013 regular Council meeting. Survey results A summary of the survey results is provided in the following table. The detailed survey responses were sent to the Council previously. Trail Haven Road Improvement Survey Results, May 2013 Trail Haven Foxline Treeline Other Total No. of surveys mailed* 20 22 7 4 53 No. of responses 13 17 5 2 37 Improve all at assessed values 0 3 0 1 4 Improve Trail Haven at assessed values 2 1 1 0 4 Improve all at other value 0 5 1 0 6 Improve Trail Haven at other value 2 1 0 0 3 Do not improve 8 5 3 1 17 Other 1 2 0 0 3 Total 13 17 5 2 * Five mailings to vacant lots are not included. Specific findings from the survey: • 70% (37 of 53) surveys were returned. • 46% (17 of 37) respondents favored improvement of Trail Haven and/or Foxline /Treeline. Of those in favor, 8 would proceed at the previously proposed assessment rates. The other 9 proposed maximum assessments generally ranging from $10 to $12K. • 46% (17 of 37) respondents did not want to see an improvement. • 8% (3of 37) responded as "other ". One of these suggested the improvement of Trail Haven only using MSA funds with no assessments. Another suggested completing the improvements and using the surplus of MSA funds to lower the assessment amounts. The final "other" comment stated an assessment would be a huge financial burden. In summary, the overall response rate was 70 %. Of those responding, approximately half would like to see an improvement. The opinion on maximum assessment value ranges from $10K to $15K. The other half of respondents did not want a pavement improvement or the associated assessment. Further Background Information • Council previously discussed the potential for 7.5 LE assessments on large agricultural properties along Trail Haven to be deferred. If these assessments are deferred, the timing of the receipt of the associated revenues would be undefined. The City should not count on these assessments to repay debt/bonds for this improvement. • Council previously discussed assessment rates of $12,750/LE along Trail Haven and $15,950/LE along Foxline /Treeline. The $12,750 rate assumes that 70% of local street improvement costs are assessed to benefitting properties. The 70% threshold is consistent with past local road improvements. The $15,950/LE rate includes an additional 25% to account for side street (off -line) benefit. Options • Option No. 1 "Full ProjectjFull Assessment " - -- Based on the previously discussed assessment rates and the use of MSA funds toward the improvement of Trail Haven, the City would realize a positive cash balance at the end of this project. The full project including Trail Haven and Foxline /Treeline would result in an estimated balance of $238,275. • Option No. 2 "Full Project, Reduced Assessment " - -- Council could elect to reduce the assessment amounts. Assessments at a lower rate consistent with some survey responses could be $10,0001 for lots abutting Trail Haven and $12,500 for Foxline /Treeline. If these assessment rates were utilized, the city cash balance prior to the collection of deferred assessments is estimated to be $80,500. A small positive project cash balance would still be maintained. (1 approximately 55% of local road costs are assessed at an assessment rate of $10,000 /LE ) • Option No. 3 "Just Trail Haven, Full Assessment " - -- If the project only includes Trail Haven at full assessment values, the cash balance is projected to be $386,025 prior to the collection of deferred assessments. • Option No. 4 "Just Trail Haven, Reduced Assessment " - -- If the Council elects to "just do Trail Haven" at lower value of $10,000 and off line assessments at $2,500, the cash balance would be $302,500 prior to the collection of deferred assessments. • Option No. 5 "Go Elsewhere " — Council can direct staff to analyze other street segments for improvements. Recommendation to Council The City Council could: • Proceed with a project and assessments as previously presented to the neighborhood. • Reduce the assessment levels and proceed with a project, however not reduce assessments below $10,000 for Trail Haven and $12,500 for Foxline /Treeline off line benefit. • Not improve Trail Haven and look to allocate the City's MSA funds toward the improvement of another collector. Next Step • If the Council would choose to proceed with an improvement project, the first step would be to order a Feasibility Report. This is required as part of the assessment process. The report would be presented at a public hearing prior to ordering plans and specifications. • Should the Council choose to move to another City road segment, advise staff and a similar analysis of estimated costs per lot for a State Aid road could be provided within the next 60 days. E3ERT CONSTRUCTION 23350 COUNTY ROAD 10 CORCORAN, MINNESOTA 55357 EST. 1968 PH (763) 498. 7844 FX (763) 498. 9951 Corcoran Public Works Facility Summary May 2013 Construction Progress: (800) 627. 1669 1. The steering committee has reviewed and approved mechanical value engineering items for a deduct of $34,249 2. State Plumbing Plan approved 4/5/13 with well and sanitary service review TBD with submittal. 3. MPCA Permit Approved 4/21/13 4. Elm Creek Water Shed Permit Approved with 5/8 for mass grading /excavation. City to provide Elm CreekPond easement. Landform /Wenck in progress for completing easement. 5. Metro West Inspections approved and provided building permit 5/14/13 6. Contractor Group Contracts and bonding in progress. All contracts due 5/28/13 7. Submittals in progress. 8. Silt fence installed 9. Fehn mobilization 5/14/13 Cost Control Estimate Spread Sheet: 1. Builders risk is reported by the City to have no additional costs for the CPW facility. 2. Metro West Building Permit Cost. 3. Elm Creek Water Shed Permit Cost. 4. Sanitation anticipated cost. 5. Provide site line models to determine extent of mechanical roof screening. 6. Mechanical Value engineering a. PR 001 Changes from BAS control system to stand alone system and RTU utilization to one unit. b. PR 002 Changes to roof drain system to be below grade piping in building in lieu of overhead piping. c. PR 003 Changes to Water Heating System to simplify. 7. Deduct adjustment to construction fee. 8. Total Changes in Construction cost to date is a deduct of $40,466 Steering Committee Concerns: www.ebertconst.com 1. The steering committee has reviewed and approved mechanical value engineering items for a deduct of $34,249 2. Reviewing PR 004 Deduct selection of burnished block from all series to intermediate series. 3. Reviewing PR 005 Deduct to modify roof screening quantity based on site line model. 4. Reviewing PR 006 Deduct to omit culvert at approach based on actual site verification. 5. Coordinating and cost analysis for items excluded in the contracts of Ebert Construction such as relocation of the salt sand storage facility, rehab of the existing garage, and demolition of the existing school house. 6. Ground breaking ceremony TBD. ' EBER F CONSTRUCTION COST CONTROL DATA SHEET CORCORAN PUBLIC WORKS Updated: 4/11/2013 $110,862 SCOPE -OF- WORK ORIGINAL VALUES $10,000 REVISED VALUES $0 DESIGN CHANGES CHANGE ORDERS DC #1 - $10,000 DC #2 $0 DC #3 $0 CO #1 $0 CO #2 $0 CO #3 $0 Builders risk Insurance $0 $0 $0 $0 $0 $0 Electrical Service to Building $50,000 _ 550,000 $0 $0 $0 50 $0 $0 Natural Gas Service to Building $5,000 55,000 52,000 $0 $0 $0 $0 $0 $0 Phone Service to Building $2,000 $0 $0 $0 $0 $0 $0 State Plumbing Review Fees $2,000 52,000 $0 $0 $0 $0 $o $0 $400 MPCA Fees $400 Permit Fees 528,200 $26,912 - 51,288 $0 $0 $0 $0 $0 $3,750 $0 $0 $0 $0 $0 $3,750 Elm Creek Water Shed Permit $2,500 $o $0 $0 $o $0 $0 Appliances $2,500 $0 $0 $0 $0 $0 $0 $0 $0 Electrical Use Charge $3,500 $3,500 $500 $0 $0 $0 $0 Phones /Communication Devices $500 Temporary Heat (Winter Construction) $1,800 $2,000 $1,800 $2,000 $0 $0 50 $0 $0 $o $0 $o $0 $0 50 $0, Office Furniture $0 $0 $0 $0 $0 $o Progress Cleaning $3,000 $3,000 Trash Removal (Dumpsters) $6,000 _ $6,000 $0 $0 $0 $0 $0 $0 Sanitation $1,500 $1,500 $0 $0 $0 $0 $0 Low Voltage /Communications Wiring _ Relocates Salt Storage Building Reside Existing Storage Building Crane /Equipment $0 $0 $0 $0 $0 $0 $0 Construction Management Fees $125,500 $125,50 $0 50 $0 $0 50 $75,00 Contingency $75,000 $1,000 $0 $0 $0 $0 $0 $4,20 Surveying 53,200 $0 $0 $0 $0 $0 $0 $12,77 Special Inspections/Testing $12,773 $0 $0 $0 $0 $0 50 5400,961 Contractor Group 1 Earthwork $400,967 $0 _ $0 $0 $0 $0 $0 $0 $0 $268,180 $51,513 5481,338 $268,180 Contractor Group 2 Precast Wall $0 $0 $0 $0 $0 Contractor Group 2 Precast Plank $51,519 _ $0 $0 $0 $o $0 Contractor Group 3 Concrete/ Mansonry $481,338 $0 $0 $0 $0 $0 $0 5231,085 $231,085 Contractor Group 4 Structural Steel $0 $0 50 $0 $0 $0 5428,165 $428,165 Contractor Group 5 GenerallCarrpentry $0 50 $0 $0 $0 $0 $259,988 $259,988 Contractor Group 6 Roofing /Sheet Metal $0 $0 $0 $0 $0 $0 $0 $0 $0 $191,700 $191,700 Contractor Group 7 Fire Protection - $34,249 $0 $0 $0 $0 $541,350 $507,101: 5251,541 Contractor Group 8 Plumbing /HVAC /Controls $0 $0 $0 $0 Contractor Group 9 Electrical $251,547 $0 $0 $0 $0 $0 $0 $297 529,295 $25,430 Well System Design and Installation $0 $0 $0 $0 $0 $0 525,434 Septic System Design and Installation 1111F $37,08- $0 $0 $0 50 $0 $0 $0 Fence and Gates Allowance $37,085 $0 $0 $0 $0 $0 t $12,30 Landscaping Allowance $12,300 $0 $0 $0 $0 $0 $0 $1,030 $1,036 Final Cleaning Allowance $0 $0 $0 $0 $0 $0 $10,000 $10,000: $10,000 Trees Allowance $10,000 Irrigation Allowance - $39,287 $0 $0 $0 $0 $0 $3,564,352 $106,931 53,525,065 SUBTOTAL 5104,573 - $1,179 Overhead /Administration 3% Sub Total $3,671,283 53,629,638 -540,466 5225,000 Land Pruchase $225,000 $138,000 $138,000 Architectural Fees Project Total $4,034,283 $3,992,638 10c. Elm Creek Watershed Wrap Up Notes 5/8/13 Meeting 11:30 -1:30 p.m. I'm reporting on items from the meeting that seem to impact Corcoran (in my viewpoint): Action Items Spring Brook, Maple Grove. I mention this item because they are asking for a variance from the water quality standard that is in place for properties approved for development. This property is a 7.75 acre wooded site that is planned for 14 homes. The Commission has a standard that requires a reduction in the phosphorus load when it's developed. Since this property has a low phosphorus load (approximately 1.25 pounds per year) it would be nearly impossible to lower it with any type of development. With granting the variance (which the Commission did unanimously), the anticipated load will be approximately 3.15 pounds per year. For your reference, the City of Corcoran's public works building post development will be 5.9 pounds per year on a 11.4 acre site. Corcoran Public Works Facility. This project did not get to Commission in time for their full written review due to some type of payment issue? Sad since we expect our constituents to get their payment in on time to meet deadlines....not sure of the whole story on this, but didn't look real good at the meeting. They (not sure if it is our engineer or WSB) are asking for expedited review and decision...again, is this Council and Planning Commission that lenient? Anyway, the Commission did recommend granting administrative approval so that the grading and erosion control can get started. A formal letter will be coming from the Commission on the specifics. The stormwater portion will be granted at a future meeting. 2014 Draft Budget Fred Moore, Treasurer of the Commission and the representative from Plymouth, has been the lead on working on the budget so I am relying on his expertise in putting it together and moving forward on his recommendation. It appears that the proposed expenses have increased by 7% over 2013 and the membership dues will propose an increase of 3 %. The Commission is deficit spending, which is not good. Another expense that could add to Corcoran taxpayers is if other cities request Commission participation (up to 25% of their project). That will be done by Ad Valorem tax on all properties in the Elm Creek Watershed District. There is a potential of Rogers requesting participation. They have to get that approved by August 1St to be considered for the 2014 levy year. The proposed budget will be approved at the June meeting and then sent to the member cities for their input. Third Generation Plan The TAC meeting was represented by three of the seven cities. Corcoran has not been represented by our TAC representative so I will start attending. It would be wise to have our engineers and planners attend future TAC meetings since the rules created will be requirements that will need to be followed for any future developments. The more input we have the better since Corcoran has a lot of land yet to develop. They plan to have those meetings 1/z hour prior to the regular meetings so it shouldn't be a huge time commitment for our consultants. Submitted by: Cindy Patnode, Elm Creek Watershed Representative for Corcoran 5/9/13 elm creek Watershed Management Commission ADMINISTRATIVE OFFICE 3235 Fernbrook Lane Plymouth, MN 55447 PH: 763.553.1144 FAX: 763.553.9326 email: judie @jass.biz www.elmcreekwatershed.org May 3, 2013 Bret Heitkamp City of Champlin 11955 Champlin Drive Champlin, MN 55316 Dan Donahue City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Gentlemen: TECHNICAL OFFICE Hennepin County DES 701 Fourth Ave S Suite 700 Minneapolis, MN 55415 -1600 PH: 612.596.1171 FAX: 612.348.8532 email: AIi.Durgunoglu @co.hennepin.mn.us Via email At the April 10, 2013 regular meeting of the Elm Creek Watershed Management Commission the Board adopted Resolution 2013 -01 Recovery of Expenses Incurred in the Event of Wetland Violations. As you are aware, the Commission serves as the LGU for the Wetland Conservation Act (WCA), for the cities of Champlin and Corcoran. As the LGU, the Commission incurs the costs for administration of WCA. When WCA violations occur, oftentimes the Commission is unable to recover those costs, which are paid from the Commission's general fund. Resolution 2013 -01 will allow the Commission to recover those costs from the city where the violation has occurred. The resolution became effective April 10, 2013. In the case where projects in violation of WCA are currently underway, the resolution will be effective with activity occurring after June 1, 2013. At any time, your city has the option to become your own LGU for WCA. Regards, Judie A. Anderson Administrator JAA:tim Encls: Resolution 2013 -01 Cc via email: Commissioner Bill Walraven Commissioner Cindy Patnode Z: \Elm Creek \WCA \L_Champlin and Corcoran re Res 2013- 01.doc CHAMPLIN - CORCORAN - DAYTON - MAPLE GROVE - MEDINA - PLYMOUTH - ROGERS ELM CREEK WATERSHED MANAGEMENT COMNIISSION STATE OF MINNESOTA RESOLUTION NO. 2013-01 ALLOWING FOR THE RECOVERY OF EXPENSES INCURRED IN THE EVENT OF WETLAND VIOLATIONS WHEREAS, the Wetland Conservation Act (WCA) of 1991 as amended and rules promulgated thereunder requires the regulation of certain activities within wetlands by Local Government Units (LGUs); and WHEREAS, the Elm Creek Watershed Management Commission (Commission) acts as the LGU for certain municipalities within the Elm Creek watershed; and WHEREAS, the Commission incurs costs for administration of WCA; and WHEREAS, the Commission has experienced situations where those costs have not been recovered when wetland violations have occurred; and WHEREAS, those costs have been paid from the Commission's general fund; and WHEREAS, those cities that have requested the Commission to act as their LGU for the administration of the Act are receiving additional services that are not provided to the LGU cities; and WHEREAS. the Commission wishes to recover those costs; NOW THEREFORE, BE IT RESOLVED: 1. If no application fees are paid by the landowner, costs incurred by the Commission for violation work shall be paid by the member city requesting the service. 2. The Commission shall inform the city when a violation has occurred and the potential for non - compliance to the WCA rules exists (generally when a violation first comes to light). 3. The Commission shall itemize all time, services and expenses incurred by its staff in providing services to a member city where the Commission is the LGU. These shall be invoiced monthly to the member city where the violation occurs. Adopted by the Board of Commissioners of the Elm Creek Watershed Management Commission this tenth day of April 2013. Doug Baines, Chair ATTEST: Judie Anderson, Recording Secretary RESOLUTION 2013 -01 RECOVERING COSTS FOR WETLAND VIOLATIONS STATE OF MINNESOTA COUNTY OF HENNEPIN I, Judie A. Anderson, do hereby certify that I am the custodian of the minutes of all proceedings had and held by the Board of the Elm Creek Watershed Management Commission, that I have compared the above resolution with the original passed and adopted by the Board of said Commission at a regular meeting thereof held on the tenth day of April, 2013, at 11:30 a.m., that the above constitutes a true and correct copy thereof, that the same has not been amended or rescinded and is in full force and effect. IN WITNESS WHEREOF, I have hereunto placed my hand and signature this tenth day of April 2013. Me—CL Judie A. Anderson Recording Secretary (NO SEAL) RESOLUTION 2013 -01 RECOVERING COSTS FOR WETLAND VIOLATIONS City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2013 -24 Motion By: Seconded By: A RESOLUTION ESTABLISHING A CORCORAN POLICE RESERVE RECOGNITION PROGRAM May 23, 2013 11 a. WHEREAS, the Corcoran City Council recognizes that members of the police reserve of the city contribute much of themselves, their skills, and their time to the service of the city in order for the city to achieve its mission and goals. And, WHEREAS, the city council is desirous to show its gratitude and recognition for these volunteers and the excellent performance demonstrated by these volunteers. And, WHEREAS, the city receives donations from the community and others specifically to maintain and support the police reserve program. And, WHEREAS, the police reservists do earn certain funds by participating in events sponsored by neighboring cities and community groups. And, WHEREAS, Minnesota State Statute 15.46 allows for the establishment of a recognition program by cities. BE IT RESOLVED, the City Council hereby establishes a Recognition Program to honor police reservist of the City of Corcoran and surrounding cities for their service to the city; and FURTHER BE IT RESOLVED, the City Council hereby establishes that the following criteria for the program: • A maximum of $75 yearly may be expended for each volunteer to be recognized • Funds to be expended from donations received specifically to further the police reserve program, and funds earned by the police reservists VOTING AYE Guenthner, Ken Asleson, Rich Cossette, Tom Lynch, Diane Thomas, Ron VOTING NAY Guenthner, Ken Asleson, Rich Cossette, Tom Lynch, Diane Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 23rd day of May 2013. Kenneth Guenthner - Mayor City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2013 -24 ATTEST: City Seal Jeanie Heinecke — City Clerk May 23, 2013 11 a.