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2013-01-24 -Council Agenda Packet
Agenda Corcoran City Council January 24, 2013 - 7:00 PM 1. Call to Order/ Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Open Forum 5. Presentations 6. Consent Agenda a. Draft Minutes of 1/10/13 Council Meeting* b. 2013 Local Board of Appeal April 11, 2013* 7. Claims as Presented * a. Escrow Claims (Fund #500) b. Financial Claims As Presented 8. Staff Reports / Memos /Commissions a. Hamel Fire Report* b. Planning Project Update* c. Code Enforcement Update* 9. Planning Business / Landform -None a. Heinz Topo/Wetland Waiver 12 -027* b. Tech Ung Site Amendment 12 -028* 10. Engineering / Wenck -None 11. Unfinished Business a. Public Works Facility Project Update* i. Oertel Architects Pay Request #2* b. Discussion on Possible Sewer & Water Projects* c. Discussion on Possible Street Projects* d. Discussion on Assessment Policy Development* e. Discussion on Possible Lennar Residential Development* i. Feasibility Report ii. Development Concept Plans f. Rockford School Property Development g. Review of Five Year Finance Plan* h. Review of Maple Hills Community Center Project* 12. New Business a. Approve Ordinance 2013 -273, 2013 Fee Schedule* b. Public Works- Recruitment of Maintenance Worker c. Commission Appointments* d. Code Enforcement i. 12 -065 194xxx Co Rd 10* ii. 12 -021 20xxx Co Rd 10* iii. 12 -018 19xxx Co Rd 30* e. Discussion on Possible Bonding Assistance for a Non - Profit Organization 13. Review of Upcoming Council Meeting Agenda 14. Adjournment *Includes Materials - Materials relating to these agenda items can be found in the House Agenda Packet by Door. Administrator's City Council Meeting Agenda Memo January 24, 2013 Note: This agenda format is revised from past agendas. This format was developed through discussions between the mayor and the administrator. The council will be asked to comment and make suggestion on future formats. 1. Call to Order/ Roll Call 2. Pledge of Allegiance 3. Agenda Approval 4. Open Forum 5. Presentations 6. Consent Agenda a. Draft Minutes of January 10, 2013 Council Meeting b. 2013 Local Board of Appeals. Council is asked to set April 11, 2013 as the date for the hearing. Staff has contacted our Assessor Rolf Erickson about training for council members. As of this time, no training has been established but there is an effort underway to have an evening session in Plymouth in March. 7. Claims as Presented * a. Escrow Claims (Fund #500). b. All Other Claims As Presented. The claims now include any claims from the Building Official 8. Staff Reports / Memos /Commissions a. Hamel Fire Report. See report from Chief Gormley. If any council member would like a paper (I have two copies) or electronic copy of the 2011 Study and findings, let me know. b. Planning Projects Update. This is the report from the City Planner on all activities that touch upon the planning and zoning parts of our activities. The report outlines several of the items in the Unfinished Business section of the agenda. c. Code Enforcement Update. This is the monthly report on code enforcement activities. All three items in this report will be at the end of this agenda 9. Planning Business a. PC 12 -027 Heinz Topo /Wetland Waiver. See Planner's report b. PC 12 -028 Tech Ung Site Amendment. See Planner's Report 10. Engineering / Wenck -None 11. Unfinished Business a. PW Facility i. Update. The project plans go before the Planning Commission on Feb. 7t ". See report from the City Engineer detailed information on the schedule for the next three plus months. ii. Oertel Architects Pay Request #2. See the pay request for $17,000 at end of engineer's report b. Possible Sewer and Water Project. Staff has compiled all of the previous information related to the extension of the current system and the option of bringing into the downtown /city park area. c. Possible Street Projects. Staff has also compiled all previous information on developing a street improvement program and on improving Trail Haven road. d. Assessment Policy. The council last visited the Assessment Policy in August, 2012. A complete update was drafted from the original Assessment Policies going back to the 1970's and including changes mandated by state law changes. At this time, the policy is really 1 Administrator's City Council Meeting Agenda Memo January 24, 2013 geared to street improvements. Needed are policy developments for the introduction of other public utilities and new development. Staff is recommending that the development of these two new sections evolve over this year as the city implements and is confronted with real world situation such as the sewer /water extensions begin and as the residential development gets underway. Part of the Feasibility Study for the Lennar Development will deal with costs and options before the city on assessments for infrastructure and new developments. In you packet, I have also included the League of MN Cities model Assessment Policy. e. Lennar Residential Development. The Feasibility Study is waiting to get started by the engineers. The city has received $20,000 from Lennar for the study. The Development Concept is the important piece needed before the study can begin. Staff was hoping to have that concept in time to put in this packet but it has not arrived as of this date. Hopefully we will have the concept plan from them in time for the council meeting. See report from the Planner. i. Feasibility Report ii. Development Concept f. Rockford School Property Development. At this time, the Rockford School staff is working on concepts for the Corcoran Park development. Nothing to report since the last council meeting. It is possible that we will receive something from them by the time of the council meeting. g. Five Year Finance Plan. This was adopted in September, 2012. No action is needed at this time h. Maple Hills Community Center Project. See my Report, memo by the City Planner, and a previous PowerPoint. 12. New Business a. Ordinance 2013 -273, 2013 Fee Schedule. The proposed fee schedule for 2013 needs to be approved. The fees are actually a part of the city code and not a resolution. There is very little change proposed in this fee schedule. I have included the 2012 Fee Schedule for your review. There are no changes proposed in the Building Permit Section. In the Land Use Application fees, there is the one addition which is the Conditional Use Permit (CUP) Amendment. The council recently dealt with this matter last year and approved of the fee. I recommend adoption. b. Recruitment for Public Work Maintenance Worker. The Public Works Superintendent is going to recommend we proceed with the hiring process to hire a maintenance worker to fill the empty position. This position is going to be needed by April /May as that is the busiest time of the year. We have had difficulty filling this position but it is in my opinion not because of the PW Department but because individuals making employment decisions they needed to make and also because of our diligence in demanding a certain level of performance. I am asking for authorization to proceed on the hiring. This will take a total of four months (or until May 1St) to get the position filled. In the meantime, I am going to present a plan at the next council meeting to contract for City Hall maintenance. The four months of wages saved will offset the cost of a cleaning contract. With the new PW Facility, the Trailhead Facility, and City Hall all needing maintenance in the future, we should look at and try out a contracting format. 2 Administrator's City Council Meeting Agenda Memo January 24, 2013 c. Commission Appointments. All of the applications are in the packet. Only one new application and that is from Deb Regan who has applied for appointment to the Parks and Trails Commission. Regarding the Planning Commission, The current Chair has not re- applied. Also, one of the two Alternates has not reapplied. I will ask the remaining Alternate who has applied if a three appointment would be requested. If so, then we will need to attract two Alternates to serve. d. Code Enforcement i. 12 -065. This is an ongoing enforcement action. This matter was brought up by the council at the last council meeting. There is an extensive file and history on this use of property issue. The city attorney will be at the meeting to discuss. ii. 12 -021. This is an ongoing code enforcement situation. The property owner has indicated that he will be attending the council meeting seeking relief from the requirements of the city code. iii. 12 -018. This also is an ongoing code enforcement situation. This property owner indicated that he will be attending the council meeting seeking relief from the requirements of the city code. e. Bonding Assistance for a Non - Profit Organization. A well regarded non - profit organization is looking to finance a facility to be located in one of our immediate neighboring cities. That city has already reached its statutory bonding limit. The agency is looking at the option of asking Corcoran if they might be interested in assisting in the bridging of this issue which is a little over $4 million. It is common for cities to put their name on these non - profit agencies bond issues. Other than our name there is no obligation whatsoever on the backing of these bonds. There are also no costs incurred by the city in the bond issuance process. Typically, the city asks for around one half of one percent (.005 %) as the fee. Another city has indicated they are interested at this fee amount. If you might be interested, I would suggest a fee of .004% which amounts to about a $5,000 saving by the non - profit and revenue to Corcoran of about $16,000. If you would like to proceed to explore further, I suggest a motion at this point indication interest and perhaps a willingness to attach a fee of .004% or whatever amount you feel is correct. I have no documentation at this point. I might have something by the council meeting. 13. Review of Upcoming Council Meeting Agenda Council Calendar Planning Commission 2/7/13 3/7/13 4/4/13 5/2/13 6/6/13 7/4/13 Asleson Lynch Cossette Thomas Guenthner Asleson Parks and Trails Commission 1/15/13 2/19/13 3/19/13 4/16/13 5/21/13 6/18/13 Asleson Lynch Cossette Thomas Guenthner Asleson 3 City of Corcoran City Council Meeting Minutes January 10, 2013 - 7:00 PM The Corcoran City Council met on January 10, 2013, at City Hall in Corcoran, Minnesota. Present were, Mayor Guenthner, Councilor Asleson, Councilor Cossette, Councilor Lynch, and Councilor Thomas. Also present were City Administrator Donahue, City Engineer Torve, City Planner Lindahl, Public Works Superintendent Meister, Lieutenant Hamilton, Director of Public Safety Gormley, and City Clerk Heinecke. Mayor Guenthner called the regular meeting to order at 7:00 pm. 1. Call to Order / Roll Call/ Oath of Office 2. Pledge of Allegiance City Administrator Donahue administered the oath of office to Mayor Guenthner, Councilor Lynch and Councilor Thomas. 3. Agenda Approval MOTION: made by Thomas, seconded by Asleson to approve the agenda as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas. (Motion carried 5:0) 4. Open Forum David Osmek, newly elected Senator for Minnesota District 33 introduced himself to the council and audience. His office phone is 651 - 296 -1282, his assistant can be reached at 651- 296 -9251. 5. Presentations -None 6. Planning Business -None 7. Engineering -None 8. Public Hearing -None 9. Consent Agenda Draft Minutes of 12/20/12 Council Meeting MOTION: made by Thomas, seconded by Cossette to approve the consent agenda as presented with the meeting date correction. Voting Aye: Guenthner, Asleson, and Cossette. Abstained: Lynch and Thomas (Motion carried 3:0) 10. Staff Reports/ Memos /Commissions a. Draft Charter Commission Minutes of December 20, 2012 received, no action taken. 11. Unfinished Business a. Sewer & Water Project, bacteria testing and flushing completed the week of 01/11/13. Fire chiefs will be notified when hydrants are usable. b. Public Works Facility Project. A design meeting was held 01/10/2013. A formal report will be made at the 01/24/2013 council meeting. 12. New Business a. Resolution 2013 -01 Annual Appointments MOTION: made by Thomas, seconded by Cossette to approve Resolution 2013 -01 "Organization and Annual Appointments for 2013" as presented, with Tom Cossette appointed as vice mayor. Council discussed attorney fees and official newspaper. Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas. (Motion carried 5:0) Page 1 of 2 City of Corcoran City Council Meeting Minutes January 10, 2013 - 7:00 PM b. Approval of Agreement on Extending Loretto Fire Agreement to 3/31/13. Council directed staff to update council on the Hamel /Loretto Fire merger at the 01/24/13 council meeting. MOTION: made by Cossette, seconded by Asleson to approve extension of the Loretto Fire Agreement to 3/31/2013. Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas. (Motion carried 5:0) c. Council Member Assignments for City Activities. Council discussed and accepted the updated assignment schedule. d. Discussion on Yearly Planning, Setting City and Department Goals and Objectives, Meeting Needs. 2013 Goals and Objectives presentation by Administrator Donahue. Planner Lindahl presented 2013 Planning Commission goals. Council discussed and directed staff to provide historic documentation for ongoing projects to all council members. Council discussed code enforcement goals /direction. Discussion to continue at the 01/24/13 council meeting. e. Administrator Donahue requested council approval of a personnel matter related to an employee termination. MOTION: made by Asleson, seconded by Thomas to ratify the termination action taken by the city administrator. Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas. (Motion carried 5:0) 13. Claims as Presented a. Escrow Claims (Fund #500) MOTION: made by Cossette, seconded by Asleson to approve escrow claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas. (Motion carried 5:0) b. Building Inspections Claims -None c. All Other Claims As Presented MOTION: made by Cossette, seconded by Asleson to approve all other claims as presented. Voting Aye: Guenthner, Asleson, Cossette, Lynch and Thomas. (Motion carried 5:0) 14. Review of Upcoming Council Meeting Agenda a. Public Works Facility Update b. Loretto /Hamel Fire Merger Update c. 2013 Goals d. Code Enforcement issues MOTION: made by Lynch, seconded by Thomas to adjourn. Voting Aye: Guenthner, Asleson, Cossette, Lynch, and Thomas. (Motion carried 5:0) Meeting adjourned at 8:47 Jeanie Heinecke, City Clerk Page 2 of 2 ring -• • To: Jeanie Heinecke, Corcoran City Clerk From: LuAnn Hagen Date: December 26, 2012 Re: 2013 Local Board of Appeal and Equalization Thursday Day of the Week April 11, 2013 Date Minnesota Statute 274.0 1, Subdivision 1, requires that the County Assessor set the date for your local board of appeal and equalization meeting. After reviewing previous meeting days and your suggestions from last year, we propose the date referenced above. In order to hold a local board of appeal and equalization meeting in 2013, there must be a quorum and at least one of the voting members must have attended the approved training, as per Minnesota Statute 274.014. A summary of the duties and responsibilities of the local board of appeal and equalization is attached. If your board has additional questions or needs more information, please contact your local assessor. Please confirm the date as set out above, or if you wish to change the date, please call me with your preference by January 25, 2013, so that our valuation notices can be prepared on time. We suggest starting times of 6:30, 7:00 or 7:30 p.m., but will discuss alternatives with you if you wish a different time. If you have any questions, please feel free to call me at (612) 348 -8444. An early response will be much appreciated. Upon receipt of the confirmation below, we will send your official notice for posting as required by law. Please send your response to JoDee Schinkel, A -2103 Government Center, Minneapolis, MN 55487, or fax it to our office at (612) 348 -8751. CONFIRMATION Municipality: Date: Time: Place: For selecting meeting dates in future years, the following information will be helpful: LOCAL BOARD OF APPEAL AND EQUALIZATION SUMMARY OF DUTIES AND RESPONSIBILITIES Most of the responsibilities listed under the Local Board of Appeal and Equalization are statutory, primarily found in Minnesota Statutes 274.01. • The first responsibility is attendance. The Local Board of Appeal and Equalization is an official public meeting similar to a City Council meeting and cannot convene without a quorum. In addition to the local assessor, the county assessor, or one of his/her assistants is required to attend. • At least one member must be present at each meeting of the Local Board of Appeal and Equalization (beginning in 2006) that has attended an appeals and equalization course as developed and approved by the Commissioner of Revenue. • The valuation notices shall be in writing and be sent by ordinary mail at least ten calendar days before the meeting of the board. The valuation notice will include the dates, places and times set for the meetings of the Local Board of Appeal and Equalization as well as the Hennepin County Board of Appeal and Equalization. • The meetings must be held between April 1 and May 31 each year, including reconvene meetings. The County Assessor shall fix a day and time when the Local Board of Appeal and Equalization shall meet. The board must complete its work and adjourn within 20 days from the time of convening stated in the notice of the clerk, i.e. calendar days — original night is day one. • The clerk shall give published and posted notice of the meeting at least ten days before the date of the meeting. Local Boards of Appeal and Equalization must see that all taxable property is properly valued and classified for the current assessment year only. The board may consider both real and personal property, and both estimated and taxable value. Personal property is limited to mobile homes and their storage sheds, decks and other improvements located in a manufactured home park, structures on leased public lands and RR operating ROW, and leased buildings located on land owned by the occupant and used as their homestead. If any property has been omitted, the board must correct the assessment by adding it to the list of assessments along with its market value. • The board may not increase or decrease by percentage all assessments in a district of a given class of property. Changes in the aggregate to assessments are by class and are made by the county board of equalization. • The board may not make an individual market value adjustment or classification change that would benefit the property in cases where the owner or other person having control over the property will not permit the assessor to inspect the property and the interior of any buildings or structures. Although the Local Board of Appeal and Equalization has the authority to increase or decrease individual assessments, the total of such adjustment must not reduce the aggregate assessment by more than one percent. If the total reductions would lower the aggregate assessment by more than one percent, none of the adjustments may be made. The assessor shall correct any clerical errors or double assessments discovered by the board without regard to the one percent limitation. • The local board does not have the authority to reopen former assessments on which taxes are due and payable. • If an assessment was made after the local board meeting or if a taxpayer can establish not having received the notice of market value at least five days before the meeting, they can appeal to the County Board of Appeal and Equalization.. • The board may find instances of undervalued properties. The board must notify the owner of the property that the value is going to be raised. The property owner must have the opportunity to appear before the board if they so wish. • The local boards do not have the authority to address exemption issues. Only the county assessor (and the tax court) has the authority to exempt property. They also have no jurisdiction over special programs for which an application process is required (Veterans Market Value Homestead Exclusion, Green Acres, etc.). • A taxpayer may appear in person, by council, or written communication to present his or her objection to the board. The focus of the appeal must center on the factors influencing the estimated market value or classification placed on the property. • All changes will be entered into the assessment record by the county assessor's office. • Before adjourning, the local board should prepare an official list of the changes. The law requires that the changes be listed on a separate form. All assessments that have been increased or decreased should be shown as prescribed on the form along with their market values. The record must be signed and dated by the members of the Local Board of Appeal and Equalization. • The Hennepin County Board of Appeal and Equalization begins meeting on: June 17, 2013 All appointments must be scheduled no later than Wednesday, May 22, 2013, by calling the Hennepin County Taxpayer Services Office at: (612) 348 -7050 FINANCIAL CLAIMS CHECK RANGE 20397 - 20439 Agenda Item 7 a -b. Council Meeting Date: 1/24/2013 Prepared By:jheinecke Agenda Item: 7a. FUND #500 Escrow Claims Paid to Amount Project name Landform 28.75 Heinz Topo 12 -027 Landform 14175 Ess Addition 12 -024 Landform 28.75 Ung Site Amendment 12 -028 Total 201.25 1/14/13 Total Fund #500 7,717.05 (See attached Check Detail Register) Agenda Item: 7b. ALL OTHER FINANCIAL CLAIMS 1/15/13 (See attached Check Detail Register) 1,505.95 TOTAL AUTO DEDUCTIONS TOTAL EXPENDITURES FOR APPROVAL Auto Deductions / Electronic Fund Transfer / Other Disbursements Date Paid to Amount 1/11/13 Net Payroll PR01 30,408.84 1/11/13 Payroll Taxes 11,213.55 1/14/13 Paychex Fee 606.08 1/14/13 PERA 7,717.05 1/15/13 Citi Street - 457 Deferred Comp 2,897.00 1/15/13 Citi Street - Health Care Savings 1,505.95 1/15/13 US Bank - HSA 1,187.25 Total 55,535.72 * Total amount not reflected in Cash Balances Report $55,535.72 $ 201.25 $ 79,300.16 $ 55,535.72 $ 135,037.13 H: \City Hall Information \CITY GOVERNMENT \Council, Commissions & Committees \Council Information \Council Claims \2013 Claims CORCORAN, MN 01/17/132:44 PM Page 1 Cash Balances Current Period: January 2013 MTD MTD Current FUND Descr Account Debit Credit Balance ,..n- Cash GENERAL FUND G 100 -10100 $437.45 $125,664.98 $398,119.77 RESERVES DONATION FUND G 201 -10100 $0.00 $15,648.12 $11,401.14 POLICE DONATION FUND G 202 -10100 $0.00 $12.81 $541.68 FIREARMS SAFETY G 204 -10100 $0.00 $0.00 $3,368.72 DWI FORFEITURE FUND G 205 -10100 $0.00 $110.83 $12,448.80 DRUG FORFEITURE FUND G 206 -10100 $0.00 $0.00 $1,168.12 TRUCK SAFETY G 207 -10100 $0.00 $0.00 $3,346.29 ASPHALT MAINTENANCE G 305 -10100 $0.00 $0.00 $71,423.30 POLICE CAPITAL FUND G 308 -10100 $0.00 $4,991.06 $10,252.70 D /S- EQUIPMENT CERTS G 309 -10100 $0.00 $54,774.00 - $8,337.00 CO. RD. 19 IMPROVEMENT G 310 -10100 $0.00 $0.00 $134,088.12 TAX INCREMENT FINANCING G 401 -10100 $0.00 $20,703.74 $1,384,414.16 INFRASTRUCTURE PLANNING G 402 -10100 $0.00 $0.00 - $1,879.58 FACILITY EXPANSION D/S G 407 -10100 $0.00 $20,112.00 - $14,051.24 PW CAPITAL FUND G 410 -10100 $0.00 $0.00 $1,311.23 PUBLIC WORKS FACILITY G 411 -10100 $0.00 $19,443.20 $3,896,854.79 PARK CAPITAL FUND G 415 -10100 $0.00 $0.00 $332,122.81 CAPITAL - EQUIPMENT CERTS G 416 -10100 $0.00 $9,043.09 $64,657.61 SHANNON LANE G 417 -10100 $0.00 $0.00 $11,178.56 ESCROW HOLDING FUND G 500 -10100 $0.00 $891.25 $21,821.40 CIVIC ORGANIZATIONS G 501 -10100 $0.00 $0.00 $6,000.09 INVESTMENT CONTROL G 999 -10100 $0.00 $0.00 $9,090.75 Total Cash $437.45 $271,395.08 $6,349,342.22 Farmers Savings Acct PARK CAPITAL FUND G 415 -10102 $0.00 $0.00 $10,656.03 Total Farmers Savings Acct $0.00 $0.00 $10,656.03 Change in Market Value GENERAL FUND G 100 -10105 $0.00 $0.00 $6,168.30 Total Change in Market Value $0.00 $0.00 $6,168.30 Grand Total $437.45 $271,395.08 $6,366,166.55 CORCORAN, MN 01/17/132:35 PM Page 1 *Check Detail Register© December 2012 to January 2013 Check Amt Invoice Comment t 10100 Farmers State Bank Paid Chk# 020398 1/10/2013 ZEP SALES &SERVICE G 100 -20200 Accounts Payable $451.89 9000013952 SUPPLIES G 100 -20200 Accounts Payable $248.55 9000013953 SUPPLIES Total ZEP SALES & SERVICE $700.44 Pald Chk# 020399 1/24/2013 ABDO, EICK &MEYERS, LLP E 100- 41540 -300 Professional Srvs (GENERAL) $3,000.00 303067 2012 AUDIT Total ABDO, EICK & MEYERS, LLP $3,000.00 Paid Chk# 020400 1/24/2013 ALLSTATE PETERBILT G 100 -20200 Accounts Payable $40.82 223210083 SUPPLIES E 100 - 43100 -220 Repair /Maint Supply (GENERAL) $70.90 230040073 SUPPLIES Total ALLSTATE PETERBILT $111.72 ,..N,.. �, ..,�,,., „w,7�,,.,.�n�,,.�.„ v , .. .n,.. , ,i� .,v .._. _ .. . ....... .. .... ._. ......... .. . ._._. ... _. _. Paid Chk# 020401 1/24!2013 ASSOC OF NIN EMERGENCY MGRS - E 100 - 42100 -380 Utility & Services (GENERAL) $100.00 2013 -01545 ANNUAL DUES Total ASSOC OF MN EMERGENCY MGRS $100.00 Paid Chk# 020402 1/24/2013 ASSOC OF TRAINING OFFICERS MN E 100 - 42100 -208 Training and Instruction $150.00 2013 FEES 2013 FEES Total ASSOC OF TRAINING OFFICERS MN $150.00 Paid Chk # 020403 1/24/2013 CDW GOVERNMENT G 100 -20200 Accounts Payable $43.48 V871002 CAMERA CARD DATA MEMORY CHIP READER Total CDW GOVERNMENT $4148 w„...- ..., _ ............ .. Paid Chk# 020404 1124/2013 ���CENTERPOINT ENERGY HOUSTON E 100 - 41941 -380 Utility & Services (GENERAL) $33.08 010813 NATURAL GAS E 100- 45200 -380 Utility & Services (GENERAL) $141.69 010813 NATURAL GAS Total CENTERPOINT ENERGY HOUSTON $174.77 Paid Chk# 020405 1/24/2013 CINTAS- 470��- E 100- 42100 -223 Building Repair Supplies $27.53 470180621 FLOOR MATS E 100 - 41941 -210 Operating Supplies (GENERAL) $35.69 470180622 City Hall Scraper Mat E 100- 43100 -210 Operating Supplies (GENERAL) $72.86 470180623 PW Towels E 100 - 43100 -417 Uniforms $73.07 470180624 PW Uniforms E 100 - 42100 -223 Building Repair Supplies $27.53 470183853 FLOOR MATS E 100 - 41941 -210 Operating Supplies (GENERAL) $127.95 470183854 City Hall Scraper Mat E 100- 43100 -417 Uniforms $58.05 470183855 PW Uniforms Total CINTAS - 470 _ $422.68 ..,d w„ Chk# 02040040 Paid 6 ,.,.,.�.. 1/24/2013 COMCAST- INTERNET ..... .... ... ..... ... .. -.. - .. -�. ,. .._.. �.,. ... ,... ... .- . -..... E 100 - 41941 -321 Telephone $63.71 010513 CITY HALL INTERNET E 100- 42100 -321 Telephone $63.70 010513 PD INTERNET Total COMCAST- INTERNET $127.41 Paid Chk #'020407 1/24/2013 FBI NATIONAL ACADEMY ASSOC E 100- 42100 -433 Dues and Memberships $75.00 2013 DUES GORMLEY DUES CORCORAN, MN 01117/132:35PM Page 2 *Check Detail Register© December 2012 to January 2013 Check Amt Invoice Comment Total FBI NATIONAL ACADEMY ASSOC $75.00 Pald Chk# 020408 1/24/2013 GALLAGHER BENEFIT SERVICES INC G 100 -20200 Accounts Payable $1,800.00 25705 GASS 54 AUDIT Total GALLAGHER BENEFIT SERVICES INC $1,800.00 Paid Chk# 020409 1/24/2013 GRAINGER E 100 - 42100 -210 Operating Supplies (GENERAL) $175.74 E 100 - 43100 -131 Employer Paid Health 9037879526 PROTECTION EQUIPMENT E 100 - 42100 -210 Operating Supplies (GENERAL) $30.27 EMPLOYER PAID HEALTH 9039014015 POLICE PROTECTION E 100 - 41941 -400 Repairs & Maint Cont (GENERAL ($44.68) EMPLOYER PAID HEALTH 9888353290 POLICE GARAGE E 100 -41941 -400 Repairs & Maint Cont (GENERAL $55.55 9928670869 POLICE GARAGE E 100 -41941 -400 Repairs & Maint Cont (GENERAL ($28.52) RADIO ADMIN FEE 9929606094 POLICE GARAGE m-4—wn ,- .,.,.. m. „.,.,„„ -”, -, Paid Chk# 020412 1/24!2013 HENN CO SHERIFF -MC129 Total GRAINGER $188.36 G 100 -20200 Accounts Payable $342.00 24145 DEC 12 PRISONER FEE .. ,..�. ,. , _ �... .. -... . , Paid Chk# 020410 1/24!2013 _w HEALTH PARTNERS E 100 - 41400 -131 Employer Paid Health $34.99 42385564 EMPLOYER PAID HEALTH E 100 - 43100 -131 Employer Paid Health $187.62 42385564 EMPLOYER PAID HEALTH E 100 - 42100 -131 Employer Paid Health $132.52 42385564 EMPLOYER PAID HEALTH E 100 - 41300 -131 Employer Paid Health $62.54 42385564 EMPLOYER PAID HEALTH E 100- 42102 -131 Employer Paid Health $102.23 42385564 EMPLOYER PAID HEALTH Total HEALTH PARTNERS $519.90 Paid Chk# 020411 1/24/2013 HENN CO INFO TECH E 100 - 42100 -323 Radio Units $607.08 121238007 01/13 RADIO USER FEE E 100 - 43100 -210 Operating Supplies (GENERAL) $93.24 121238096 RADIO ADMIN FEE Total HENN CO INFO TECH $700.32 m-4—wn ,- .,.,.. m. „.,.,„„ -”, -, Paid Chk# 020412 1/24!2013 HENN CO SHERIFF -MC129 G 100 -20200 Accounts Payable $342.00 24145 DEC 12 PRISONER FEE Total HENN CO SHERIFF -MC129 $342.00 Paid Chk# 020413 1/24!2013 HENN CO TAXPAYER SERVICES G 401 -20200 Accounts Payable $936.92 52 -2012 COUNTY ADMIN FEE Total HENN CO TAXPAYER SERVICES $936.92 Paid Chk# 020414 1/24/2013 HUNTER, JOSH G 100 -20200 Accounts Payable $145.40 2012 FSA MEDICAL FSA G 100 -20200 Accounts Payable $2,158.00 2012 FSA DEPENDENT FSA Total HUNTER, JOSH $2,303.40 �. M.,m .�,.. .�,,.,, .,..._.. PaidChk# 020415 1/24/2013 JACKS OIL DIST INC "' _ "' , . �., _- .... ... G 100 -20200 Accounts Payable $847.99 40533 SQUAD FUEL G 100 -20200 Accounts Payable $349.90 40533 DIESEL FUEL G 100 -20200 Accounts Payable $982.97 42009 DIESEL FUEL G 100 -20200 Accounts Payable $896.33 42058 SQUAD FUEL G 100 -20200 Accounts Payable $1,091.68 42058 DIESEL FUEL G 100 -20200 Accounts Payable $680.49 42084 SQUAD FUEL Total JACKS OIL DIST INC $4,849.36 CORCORAN, MN 01/17/13235 PM Page 3 *Check Detail Register© December 2012 to January 2013 �t � Check Amt Invoice Comment 1 Paid Chk# 020416 1/24/2013 LAKES GAS COMPANY E 100- 45200 -210 Operating Supplies (GENERAL) $52.56 238532 SUPPLIES Total LAKES GAS COMPANY $52.56 ,�.w.. Paid Chk# 020417 G 100 -20200 Accounts Payable $100.00 21182 MEETINGS G 500 -20200 Accounts Payable $28.75 21182 PLANNING G 500 -20200 Accounts Payable $143.75 21182 PLANNING G 100 -20200 Accounts Payable $2,223.41 21182 PLANNING G 500 -20200 Accounts Payable $2835 21182 PLANNING Total LANDFORM $2,524.66 ... -_. ,.�,.�. ..,...�.. ... ,„,.„ , ...._ .. ... Paid Chk# 020418 .,,..1%24%2013 LAW ENFORCEMENT TECH�GROUP LLC ..,. , .r_ .� .. .. E308-42100-210 Operating Supplies (GENERAL) $4,991.06 13971 RMS 2013 SUPPORT at LAW ENFORCEMENT TECH GROUP LLC $4,991.06 ,,, -.,.. , „. ., ....�.,,.. ..,�„4,.x rmi -..., �. . _ Paid Chk# 020419 1/24/2013 LEAGUE OF MINNESOTA CITIES E 100 - 41900 -360 Insurance (GENERAL) $350.00 VL00005515 VOLUNTEER ACCIDENT PLAN Total LEAGUE OF MINNESOTA CITIES $350.00 m,... „. �,. __ ., Paid NW -6Z 1/24/2013 LOCAL GOVERNMENT INFORMATION ..— . . ..__, G 100 -20200 Accounts Payable $280.00 36178 TICKET WRITER total LOCAL GOVERNMENT INFORMATION $280.00 aid Chk# 022 .,0.�... 0421 1/24/2013 ..,,.e ......... ....., .._ ..... .,.. aid P013 LOFFLER ., .. _.. - .,.- ....,,e..... .. -_ , _...... ._, . ... _. ..... E 100- 41951 -207 Computer Supplies $300.00 1508325 SERVER MAINTENANCE Total LOFFLER $300.00 Paid Chk# 020422 1/24/2013 LUBRICATION TECHNOLOGIES INC G 100 -20200 Accounts Payable $1,062.99 2150441 SUPPLIES G 100 -20200 Accounts Payable $573.58 2150442 SUPPLIES Total LUBRICATION TECHNOLOGIES INC $1,636.57 Pald Chk# 0204�23��'� 1%2 4 12 0 1 3 MENARDS`MAPLE dkOVE E100-43100-210 Operating Supplies (GENERAL) $12.81 10014 SUPPLIES E202-42100-210 Operating Supplies (GENERAL) $12.81 10014 RANGE SUPPLIES Total MENARDS MAPLE GROVE $25.62 Paid Chk# 020424 1!2412013 METRO CITIES E 100 -41900 -433 Dues and Memberships $2,408.00 18 2013 DUES Total METRO CITIES $2,408.00 _.,.R _i ,..,.�. ....H,. . ..- ...... .,_.,. ...... ..� _.. .. ,.. ... _. .. ._,....,_ Paid Chk# 020425 1/24/2013 MINNESOTA RURAL WATER ASSOC E 100 - 43100 -210 Operating Supplies (GENERAL) $225.00 CORCORAN 2013 DUES E 100 -43100 -210 Operating Supplies (GENERAL) $780.00 CORCORAN ANNUAL CONFERENCE X4 Total MINNESOTA RURAL WATER ASSOC $1,005.00 M�A ..�a,.,a: . , -.. _., -. , .. .. ._.. , ...,, .... . e. Paid Chk# 020426 1/24/2013' � ��MNCHIEFS OF POLICE ASSOC E100-42100-433 Dues and Memberships $360.00 2013 2013 DUES CORCORAN, MN 01117/132:35 PM Page 4 *Check Detail Register@ December 2012 to January 2013 Check Amt Invoice Comment Total MN CHIEFS OF POLICE ASSOC $360.00 Paid Chk# 020427 1/24/2013 MN CHIEFS OF POLICEIETI MGMT E 100-42100-208 Training and Instruction $350.00 GORMLEY GORMLEY E 100-42100-208 Training and Instruction $350.00 HAMILTON HAMILTON Total MN CHIEFS OF POLICE/ETI MGMT $70-0.00 P�� 'k —i–&Yfffi ....... MN DEPT G 100-20200 Accounts Payable $492.40 15918053030 4TH QTR SURCHARGE Total MIN DEPT OF LABOR & INDUSTRY $492.40 ... ........ - Paid Chk# 020429 1/24/2013 NARDINI FIRE EQUIPMENT °" "" E 100-41941-300 Professional Sws (GENERAL) $119.73 424745 SEMI ANNUAL INSPECTION Total NARDINI FIRE EQUIPMENT $11973 Paid Chk# 020430 RM�&TT-7�6k-f ikdkiAL:Ek�L15bCATi6N E 100-42100-208 Training and Instruction $150.00 PSA530 FIRST RESPONDER E 100-42100-209 Police Reserves $100.00 PSA530 FIRST RESPONDER Total NORTH MEMORIAL EMS EDUCATION $250.00 Paid Chk# 020431 1/24/2013 NW TRAILS AS E 100-45200-530 Improvements Other Than Bidgs $14,488.48 - — 2013-01 DNR Payment -- Total NW TRAILS ASSOCIATION $14,488.48 'F ald'd; G.. . ....... . .... 020432 1/24/2013 OERTEL ARCHITECTS E 411-43100-300 Professional Srvs (GENERAL) $17,000.00 PAY #2 DESIGN DEVELOPMENT Total OERTEL ARCHITECTS $17,000.00 Paid Chk# 020433 1/24/2013 OFFICE DEPOT * 100-20200 Accounts Payable $278.70 638319197001 SUPPLIES * 100-20200 Accounts Payable $29.71 638319345001 SUPPLIES G 100-20200 Accounts Payable $25,41 638319346001 SUPPLIES G 100-20200 Accounts Payable $24.71 638319347001 SUPPLIES G 100-20200 Accounts Payable $5.45 638319348001 SUPPLIES G 100-20200 Accounts Payable $64.86 638466515001 SUPPLIES G 100-20200 Accounts Payable $27.42 638466914001 SUPPLIES E 100-41941-200 Office Supplies (GENERAL) $27.42 639087410001 SUPPLIES Total OFFICE DEPOT $483.68 Paid Chk# 020434 1 /24/2013 PERMITWORKS `" ' E 100-41951-207 Computer Supplies $3,031.11 2013-0014 2013 SUPPORT Total PERMITWORKS $3,031.11 Faid-Chk# -02-0-4--35 T-O-LL-GA-S' . . AND .. .... 'WELDING '- SUPPLY G 100-20200 Accounts Payable - $5.76 454527 Pw Supplies Total TOLL GAS AND WELDING SUPPLY $576 Paid Chk# 020436 1/24!2013 Aiwd'6R�� ..... .... .. . ......... . ....... E 100-42100-200 Office Supplies (GENERAL) $133.42 219208717 COPIER CORCORAN, MN 01/17/132:35 PM Page 5 *Check Detail Register© December 2012 to January 2013 10100 Farmers State Bank $79,501.41 Check Amt Invoice Comment 'otal US BANKCORP EQUIPMENT FINANCE $133.42 ,, ,EK' WENCK ..... Paid Chk# 020437 1!24/2013 ASSOCIATES, INC. . 2 .... .. . G 100 -20200 Accounts Payable $290.00 1205756 MUNICIPAL STATE AID G 100 -20200 Accounts Payable $95.20 1205756 MN DOT STATE AID G 100 -20200 Accounts Payable $268.00 1205756 STORMWATER/WCA GENERAL G 100 -20200 Accounts Payable $59.50 1205756 PLANNING MEETING G 100 -20200 Accounts Payable $348.20 1205756 GENERAL G 100 -20200 Accounts Payable $59.50 1205756 RESIDENT COMMUNICATION G 401 -20200 Accounts Payable $7,861.40 1205757 ENGINEERING G 411 -20200 Accounts Payable $1,183.80 1205758 ENGINEERING Total WENCK ASSOCIATES, INC. $10,165.60 .... . „.,...w„ Paid kw '-06Z - �7 �24li013 �N%RIGHT HENNEPIN ELECTRIC ”' ' E 100 - 45200 -380 Utility & Services (GENERAL) $162.79 010913 BALL PARK E 100 - 43100 -381 Street /Signal Lights $21.90 010913 Co Rd 10 & St Thomas: 7500 E 401- 41900 -530 Improvements Other Than Bldgs $418.37 010913 19090 BASS LAKE RD/WTR FLOW E 100 - 45200 -380 Utility & Services (GENERAL) $12.88 010913 75TH AVE & HWY 116 E 100 - 45200 -380 Utility & Services (GENERAL) $10.78 010913 8200 COUNTY RD 116 E 100 - 43100 -381 Street/Signal Lights $21.90 010913 Co Rd 10 & 50: 7700 E 100- 43100 -381 Street/Signal Lights $21.90 010913 Co Rd 10 & Stanchion: 7600 E 100 - 43100 -381 Street/Signal Lights $21.90 010913 Co Rd 10 & Treptaus: 7400 E 100- 43100 -381 Street/Signal Lights $12.88 010913 Co Rd 10 & Maple Hill: 7300 E 100- 42100 -380 Utility & Services (GENERAL) $0.00 010913 6510 CTY RD 116 /SIREN 150 -1680 E 100 - 41941 -380 Utility & Services (GENERAL) $969.54 010913 8200 COUNTY RD 116 E 100 - 41941 -380 Utility & Services (GENERAL) $23.28 010913 SCHOOL PROPERTY E 100- 42100 -380 Utility & Services (GENERAL) $9.65 010913 CIVIL DEFENSE SIREN E 100- 43100 -380 Utility & Services (GENERAL) $371.74 010913 PUBLIC WORKS E 100 -43100 -381 Street/Signal Lights $38.24 010913 CTY RD 10 /CTY RD 116 SIGNAL E 100 - 42100 -380 Utility & Services (GENERAL) $9.53 010913 SIREN MAPLE HILL Total WRIGHT HENNEPIN ELECTRIC $2,127.28 Paid Chk# 020439 - 1%24/2013 XCEL ENERGY "' E 100 - 43100 -381 Street/Signal Lights _ $24.72 010113 Street Lighting Total XCEL ENERGY $24.72 10100 Farmers State Bank $79,501.41 CORCORAN, MN 01/17/132: 35 PM Page 6 *Check Detail Register© December 2012 to January 2013 Check Amt Invoice Comment iiaki4u. �ivk 'v"7"«`Gfrt�,"�r`.,'U`4al`1`. vii+ l@ v�' aa'\ S�"" 3' ibY, w. �vLm4� ;3;3w�1i.'t?v��5�"?tla",v -iC S1. 3�J iastna. m'; 1Y`.+ �a1. YiY�' 1L` s�1, Sittia .',N- ,d4'@bx'i}1ttx..? \I�S,,Su 'a'kiX.L.t.i Fund Summary 10100 Farmers State Bank 100 GENERAL FUND $46,895.80 202 POLICE DONATION FUND $12.81 308 POLICE CAPITAL FUND $4,991.06 401 TAX INCREMENT FINANCING $9,216.69 411 PUBLIC WORKS FACILITY $18,183.80 500 ESCROW HOLDING FUND $201.25 $79,501.41 City of Corcoran Consultant Summary 1/24/2013 Name Invoice Date Check # Amount Due Abdo, Eick & Meyers LLP 01/08/13 20399 3,000.00 Landform 01/13/13 20417 2,524.66 Wenck Associates Inc 01/16/13 20437 10,165.60 Total 15,690.26 HACity Hall Information \CITY GOVERNMENT \Council, Commissions & Committees \Council Information \Council Claims\2013 Claims CITY OF CORCORAN 8200 CTY RD 116 CORCORAN, MN 55340 Invoice No. 303067 Date 0110812013 Client No. 41390 SERVICES RELATED TO CERTIFIED AUDIT IN ACCORDANCE WITH GENERALLY ACCEPTED AUDITING STANDARDS FOR THE YEAR ENDED 12/31/2012 PROGRESS BILL Please provide the following information to pay by credit card: Payment Amount: Card Member Signature: Card Number: ABDO, EICK & MEYERS, LLP Please remit payments to: P.O. Box 3166 Mankato, MN 56002 -3166 Billing Questions: 952.715.3030 507.625.2727 EXT 3030 Questions @aemcpas.com I would like a receipt sent to me: Yes_ No _ Date: Exp Date: Card Code: (A FINANCE CHARGE computed at 12% ANNUAL PERCENTAGE RATE will be added to any balance remaining 30 days after receipt of invoice) 41390 City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Corcoran Planning Services: General COR12010.GEN Contract/PO#: For Services Rendered Through 12/31/2012 ,017 - City Initiated Zoning Ordinance Amendment for CUP (City file 12-017) 90 - Reports /Presentation Professional Services F 0 R M INVOICE 21182 01/13/2013 Employee Hours Rate Amount Lindahl, Kendra S .25 115.00 $28.75 Total Professional Services for 90 $28.75 Total Charges for 90 - Reports/Presentation j28.75 � Total Charges for .017 - City Initiated Zoning Ordinance Amendment for CUP $28.75 (City file 12-017) 5024 - Ess Addition Plat Extension (city file 12-024 also see 05-017 and 08-003) 61 - Meeting with Applicant Professional Services Employee Hours Rate Amount Lindahl, Kendra S 1.25 115.00 $143.75 Total Professional Services for 61 $143.75 Total Charges for 61 - Meeting with Applicant --j143775 Total Charges for .024 - Ess Addition Plat Extension (city file 12-024 also see 05- ---$143 75 017 and 08-003) Project COR12010.GEN Corcoran Planning Services: General .027 -Heinz Topo/Wetland Waiver at 20801 CR 117 (City file 12 -027) 30 - Review Application Professional Services Employee Lindahl, Kendra S 21182 Hours Rate Amount �.25 115.00 $28.75 Total Professional Services for 30 $28.75 Total Charges for 30 - Review Application $28.75 Total Charges for .027 - Heinz Topo/Wetland Waiver at 20801 CR 117 (City file 12- $28.75 027) .028 - Tech Ung Site Plan Amendment at 6970 Oak Ridge Road (city file 12 -028) 30 - Review Application Professional Services Employee Lindahl, Kendra S Total Professional Services for 30 Hours Rate Amount .25 115.00 $28.75 $28.75 Total Charges for 30 - Review Application $28.75 Total Charges for .028 - Tech Ung Site Plan Amendment at 6970 Oak Ridge Road $28.75 (city file 12 -028) 90 - City Business Professional Services Employee Hours Rate Amount Lindahl, Kendra S 18.50 115.00 $2,127.50 Total Professional Services for $2,127.50 Total Charges for $12 2,7.50 Total Charges for 90 - City Business $2,127.50 MTG - City Meeting Professional Services Lindahl, Kendra S Total Professional Services for Total Charges for MTG - City Meeting Hours Rate Amount 1.00 100.00 $100.00 $100 A0 Total Charges for $100.00 $100.00 Page 2 of 3 Project COR12010.GEN Corcoran Planning Sery ices: General 21182 Reimbursables Reimbursables Payee � Invoice Unit Rate � Qty Markup Amount Lindahl, Kendra S 196 .56 84.00 1.00 $46.62 Lindahl, Kendra S 196 .56 37.00 1.00 $20.54 Total Reimbursable for $67.16 Total Charges for $67.16 Total Charges for - $67.16 Invoice Amount $2,524.66 Please remit to: Landform, 105 South Fifth Avenue, Suite 513, Minneapolis, MN 55401 Page 3 of 3 Bill Review Report - Landform Professional Services, LLC As of Monday, December 31, 2012 Lindahl, Kendra S Principal 12/12/2012 5.00 115.00 office hours /mist. calls and emails /sent misc. info to Mike 0.00 57.50 Lindahl, Kendra S Principal 12/13/2012 0.50 115.00 planning project update memo for CC packet 575.00 0.00 Lindahl, Kendra S Principal 12114/2012 0.50 115.00 zoning calls 67.16 1.00 0.00 8.88 Lindahl, Kendra S Principal 12/17/2012 0.50 115.00 questions from city hall 1.00 0.00 18.87 Lindahl, Kendra S Principal 12/18/2012 0.50 115.00 planning calls 0.00 100.00 0.00 Lindahl, Kendra S Principal 12/19/2012 5.00 115.00 office hours /zoning calls Total Labor 18.50 COR12010.GEN -99 City Expenses Other Direct Cherries Exp Code: Reimb Project Mileage 121.00 Lindahl, Kendra S 12/5/2012 16.00 0.56 office hours Lindahl, Kendra S 12/6/2012 37.00 0.56 PC meeting Lindahl, Kendra S 12/12/2012 34.00 0.56 office hours Lindahl, Kendra S 12/19/2012 34.00 0.56 office hours Total Other Direct Charges 121.00 COR12010.GEN -MTG City Meeting Lindahl, Kendra S PC meeting 1/13/2013 7:49:40 PM Labor Principal 12/6/2012 1.00 100.00 Total Labor 1.00 2of2 0.00 575.00 0.00 57.50 0.00 57.50 0.00 57.50 0.00 57.50 0.00 575.00 0.00 2,127.50 0.00 67.16 0.00 67.16 1.00 0.00 8.88 1.00 0.00 20.54 1.00 0.00 18.87 1.00 0.00 18.87 0.00 67.16 0.00 100.00 0.00 100.00 0.00 100.00 2of2 -� enc Engineers • Scientists Business Professionals January 16, 2013 Mr. Dan Donahue City Administrator City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Dear Dan: Wenck Associates, Inc. 1800 Pioneer Creek Center P.O. Box 249 Maple Plain, MN 55359 -0249 (800) 472 -2232 (763) 479 -4200 Fax (763) 479 -4242 wenckmp @wenck.com www.wenck.com Enclosed are our invoices for December 2012. Unbilled time for council meetings, travel, etc. totaled 5.5 hours last month. Project work involved follow -up testing on the water project, Public Works and facility design task force. Unbilled hours include meeting time over an hour, travel time, and mileage costs. If you have any questions as you review these invoices, please feel free to contact me. Sincerely, WENCK ASSOCIATES INC. Kent Torve, P.E. Principal T: \2294- Corcoran\lnvoices and Budget Tracker etc\2012\December \December 2012 invoice corer Iwer doex 1.120.40 1 1205757 1 2294 -10 1 Sewer and Water Planning City of Corcoran December 2012 Invoices 06 Construction Survey $414.00 07 Construction $3,924.50 Invoice # Wenck Phase # Project name Subtotal Total 11 project # $528.50 14 1205756 2294 -01 General Engineering Services 15 Maple Grove Watermain Connection Construction 100 -02 Resident Communication $59.50 500 -01 General $348.20 500 -03 Planning Meetings $59.50 600 -01 Stormwater /WCA General Tasks $268.00 700 Municipal State Aid O?90 on 1.120.40 1 1205757 1 2294 -10 1 Sewer and Water Planning .40 1205758 1 2294 -13 1 Public Works Building 18 Preconstruction Engineering & Permitting 1 $1,183.80 $1,183.80 Subtotal $10,165.60 Invoice # Wenck Escrow # Project name Total project # No escrow projects this month. Escrow Projects Subtotal $0.00 DECEMBER 2012 TOTAL $10,165.60 TA2294- Corcoran\Invoices and Budget Tracker a1c\ 2912 \December\December 2012 iv.oke cover 1e11, cx Wenck Engineers • Scientists Business Professionals 06 Construction Survey $414.00 07 Construction $3,924.50 08 Record Plan Preparation $2,514.40 11 Easements and Utilities $528.50 14 MCES Forcemain Construction $302.00 15 Maple Grove Watermain Connection Construction $178.00 .40 1205758 1 2294 -13 1 Public Works Building 18 Preconstruction Engineering & Permitting 1 $1,183.80 $1,183.80 Subtotal $10,165.60 Invoice # Wenck Escrow # Project name Total project # No escrow projects this month. Escrow Projects Subtotal $0.00 DECEMBER 2012 TOTAL $10,165.60 TA2294- Corcoran\Invoices and Budget Tracker a1c\ 2912 \December\December 2012 iv.oke cover 1e11, cx Wenck Engineers • Scientists Business Professionals Invoice ' ' . December 31, 2012 Wenck'ASwtules, Inc Invoice No: - 1205756 1800 Pioneer Creel Center. PA. Box 249 Maple Pan, MN 553590249 (M3) 479420D City of Corcoran Fax i : a 419-4242 e�l KcaunOn9 tj»venck:rnn met 8200 County Road 116 Corcoran, MN 55340 Project 2294-01 Corcoran General Engineering Services Professional Services Through December 31 2012 Phase 100 -02 6Resident Communication Professional Personnel Hours Rate Amount Torve, Kent .50 ' 119.00 ` 59.50 Totals .50 = 59.50 Total Labor- 59.50 Phase Total $59.50 Phase 500 -01 General Professional Personnel Hours - Rate Amount Nelson, . Susan 1.90 60.00 " 114.00 Torve, Kent 1.80 '' 119.00 214.20 Totals 3.70 328.20 Total Labor 328.20 Reimbursable Expenses Telephone 20.00 Total Reimbursables 20.00 20.00 Phase Total $348.20 Phase 500 -03 Planning Meetings Professional Personnel Hours Rate Amount Torve, Kent .50 119.00 59.50 Totals .50 59.50 Total Labor 59.50 Phase Total $59.50 Phase 600 -01 Stormwater /WCA General Tasks Professional Personnel Hours Rate` Amount Nelson,: Susan .50 '. 60.00. 30.00 `. Vander Top, Vincent 2.00 '' 119.00' 238.00 S Totals 2.50 ?' 268.00 Total Labor 268.00 Phase Total $268.00 `.INVOICES ARE DUE UPON PRESENTATION. invoice balances not paid within 30 days of invoice are subject to 1- 1/2 %18% annum interest/finance charge. Please reference the invoice number when sending payment. Federal Tax iD #41- 1520095 Project 2294 -01 ' Corcoran General Engineering Services Invoice 1205756 Phase 700: MUNICIPAL STATE AID Professional Personnel Hours Rate Amount Terhaar, Edward 2.00 145.00 290.00 Totals 2.00 290.00 Total Labor ; 290.00 Phase Total $290.00 Phase 700 -01 MnDOT State Aid Professional Personnel Hours Rate < Amount Torve, Kent .80 119.00 95.20 Totals .80 < 95.20 Total Labor 95.20 Phase Total $95.20 Total Invoice Amount $1,120:40 :INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1-1/2% 18 % annum Page 2 interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 Invoice ,,,,��Wenck December 31, 2012 Wend Associates, lne. Invoice No: `- 1205757 '1800 Vonttr Ce kCmter P.O. Bm 249 Maple Nan,MN 553596249 (763)479�4266 Dan Donahue Far(763) 479-424Z rnti9: acaunnrgVwmek:um City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Project 2294-10 Sewer and Water Planning Professional Services Through December 31 2012 ;Phase 06 SCONSTRUCTION SURVEY Professional Personnel Hours S Rate; Amount Boell, James 12/6/2012 1.00 i 138.00 138.00 Cad Design Boell, James 1217/2012 2.00 138.00 276.00 Cad Design Totals 3.00 414.00 Total Labor 414.00 Phase Total $414.00 Phase 07 CONSTRUCTION Professional Personnel Hours Rate Amount Claridge, Dale 12/5/2012 1.00 151.00 151.00 Communication with Elm Creek WMC regarding wetland restoration documentation required, set up meeting with Rowdy Claridge, Dale 12/7/2012 6.50 151.00 981.50 Prepare and submit wetland restoration documentation to Elm Creek WMC (letter, spot elevations,, photos, etc.) Claridge Dale 12/10/2012 1.00 151.00 ` 151.00 Followup with Elm Creek WMC wetland restoration submittal and documentation Libby, Heather 12/4/2012 1.00 100.00 100.00 pay request /change order Libby, Heather 12/6/2012 2.50 100.00 250.00 payment application /change order Libby, Heather 12/13/2012 2.00 r 100.00 200.00 construction meeting and followup Libby, Heather 12/14/2012 1.00 100.00 100.00 meeting minutes Schmidt, Rowdy 12/5/2012 2.00 89.00 178.00 field work Schmidt, Rowdy 12/6/2012 1.50 89.00 ` 133.50 wetland permit' Schmidt, Rowdy 12/7/2012 1.00 89.00 89.00 record plans Schmidt, Rowdy 12/10/2012 2.50 89.00 222.50 :INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1-1/2% 18 % annum interest/finance charge. Please reference the invoice number when sending. payment.. Federal Tax ID #41- 1520095 1205757 Project 2294 -10 Sewer and Water Planning Invoice field work Schmidt, Rowdy 12/11/2012 2.00 89.00 178.00 meeting Torve, Kent 12/3/2012 2.50 119.00 297.50 Restoration review and meter installation schedule management Torve, Kent 12/5/2012 1.50 ': 119.00 `. 178.50 Pay request and change order edits and corrections_` Torve, Kent 12/5/2012 1.20 119.00 142.80 Quantity reconciliation, Pay 4 and Change Order 3 Torve, Kent 12/6/2012 1.80 ! 119.00 `` 214.20 Pay 4 and Change Order 3 for council packet Torve, Kent 12/6/2012 1.50 - 119.00' `. 178.50 Pay Request and Change Order packet for council Torve, Kent 12113/2012 1.50 119.00' 178.50 Construction meeting, preparation and'followup Totals 34.00 3,924.50 Total Labor ' 3,924.50 Phase Total $3,924.50 -- - - - - - - - - - - - - - - - - - - - - - - - - - - Phase 08 RECORD PLAN PREPARATION - - - - - - - - - - - - - - - - -• Professional Personnel Hours Rate' 'Amount - Boell, James 12/6/2012 2.00 138.00 276.00 cad coordination Boell, James 12/7/2012 1.00 138.00 138.00 cad coordination HeglandSteven 12/10/2012 8.00 89.00 712.00 Record Drawings Hegland Steven 12/11/2012 8.50 89.00 ` 756.50 Record Drawings HeglandSteven 12/12/2012 3.40 89.00 302.60 Record Drawings Hegland,'Steven 12/14/2012 1.70 89.00' 151.30 Record Drawings Schmidt, Rowdy 12/7/2012 2.00 89.00 178.00 record plans Totals 26.60 2,514.40 Total Labor 2,514.40 Phase Total $2,514:40 Phase 11 EASEMENTS AND UTILITIES Professional Personnel Hours Rate % Amount Claridge, Dale 12/7/2012 .50 151.00' 75.50 Followup on Schommer easement documents Claridge lDate 12/10/2012 .50 ' 151.00 75.50 Followup on Schommer easement Claridge, Dale 12/13/2012 .50 151.00 75.50 Followup with Met Council on deed Claridge, Dale 12/28/2012 2.00 `` 151.00 - 302.00 Document and file Geurs final settlement, easement document, communication, and reporting :INVOICES ARE DUE UPON. PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1-1/2% 18% annum :Page 2 interest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 1205757 Project 2294 -10 S r: Sewer and Water Planning Invoice Totals 3.50 528.50 Total Labor 528.50 Phase Total $528.50 s Phase 14 MCES Forcemain Construction Professional Personnel Hours ' Rate Amount S Claridge Dale 12/3/2012 .50 ; 151.00 75.50 Followup with Met Council on status of signing easements, communication Claridge, Dale 12/10/2012 .50 151.00 75.50 Followup on status of Schommer easement Claridge, bale 12/11/2012 1.00 ' 151.00 151.00 Obtain and send title work to Met Council .Totals 2.00 302.00 Total Labors 302.00 Phase Total $302.00 ---------------------------------------------- Phase 15 Maple Grove Watermain Connection Construction Professional Personnel Hours ; Rate Amount Schmidt, Rowdy 1216/2012 2.00 ! 89.00 178.00 field work Totals 2.00 178.00 Total Labor 178.00 'Phase Total $178.00 Total Invoice Amount $7,861.40 Outstanding Invoices' Number Date Balance' 1205189 11/30/2012 ' 10,250.72 Total 10,250.72' INVOICES ARE DUE UPON. PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1- 1/2 %18 %o annum -.Page 3 interest /finance charge. Please reference the invoice number when sending payment Federal Tax ID #41- 1520095 Invoice December 31, 2012 , Wend Assacwles,2rc. Invoice No: 1205758 1809 Piorneer Creek Center R0. Box 249 Maple Plain, MN 553590249 (763) 479.4200 Fax (763) 4794242 Dan Donahue a.aall:moannnkib�ck:M City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Project 2294 -13 Public Works Building Professional Services Through December 31 2012 Phase 18 PRE- CONSTRUCTION ENGINEERING 8. PERMITTING Professional Personnel Hours ` Rate. Amount Schmidt, Rowdy 1.00 89.00 89.00 Torve, Kent 9.20 119.00 ' 1,094.80 Totals 10.20 1,183.80 Total Labor 1,183.80 Phase Total $1,183.80 Total Invoice Amount $1,183.80 Outstanding Invoices Number Date Balance' 1205190 11/30/2012 1,201.90` Total 1,201.90 INVOICES ARE DUE UPON PRESENTATION. Invoice balances not paid within 30 days of invoice are subject to 1 -1 /2% 18% annum linterest/finance charge. Please reference the invoice number when sending payment. Federal Tax ID #41- 1520095 STAFF REPORT / POLICE DEPARTMENT Agenda Item 8a. Council Meeting: Prepared By: January 24, 2013 Chief Sean Gormley Topic: Action Required: Hamel / Loretto Fire Service Merge Update Information Only Background- December 2011, Emergency Services Consulting International presented their findings on Opportunities for Collaborative Efforts Feasibility Study for Hamel Volunteer Fire Department, Inc. and Loretto Volunteer Fire Department, Inc. Discussion- Fire Chief Jeff Leuer from Loretto Fire Department provided the following time line reference the $26,500 grant awarded to Hamel and Loretto Fire Department. Emergency Services Consulting was hired to administer the grant. They are meeting on January 31St, 2013 with both agencies to begin the process. Three areas will be implemented over the course of 4 months. 1. Develop Shared Standard operating Procedure /Guidelines. 2. Develop a Shared Safety and Health Program. 3. Develop a Shared Training Program. The first 2 items will be completed within the 4 months. The training will take effect January 2014. Financial Impact- None Attachments — None Recommendation- I feel confident with ESCI that progress will be made. I think it would be beneficial to have the fire chiefs report on the progress in April when the present their annual reports. Information Only MEMORANDUM DATE January 15, 2013 TO Dan Donahue cc City Council, Planning Commission FROM Kendra Lindahl, City Planner RE Active Corcoran Planning Applications r r L A N D F O R M From Site to Finish 105 South Fifth Street, Suite 513 Minneapolis, MN 55401 The following is a summary of project status for current, active projects: r r r Tel: 612 - 252 -9070 Fax: 612 - 252 -9077 www.landform.net 1. Armbruster Topography and Wetland Waiver (city file no. 09 -011). An application has been received for a waiver from the topography and wetland requirements and was reviewed by the City Council on November 23, 2009. The City Council expressed concerns about the concept and directed the applicant to revise the concept plan. The applicant submitted a letter extending the review period until January 1, 2014. Staff recommends that no further extensions be provided. 2. Schmid's Hidden Valley 2 "d Addition Topography /Wetland Waiver, Preliminary Plat and Final Plat at 21820 Oakdale Drive (PID 04- 119 -23 -34 -0007, 04- 119 -23 -42 -0002 and 04- 119 -23 -42 -0003) (City File No. 12 -016). The application for topography and wetland delineation waiver was approved at the September 27th Council meeting. The plat applications are incomplete. 3. Corcoran Public Works Site Plan Approvals (City File 12 -010). The City application for a preliminary and final plat to create a new lot for the public works facility and an outlot for the remaining land that will be retained by the Roehlke's and a rezoning to Public /Institutional (P -1) to accommodate this use was approved by the City Council on September 27th. The city closed on the property on October 15th and work is continuing on the site plan design. Site Plan review is scheduled for the Planning Commission on February 71H and City Council approval on February 14tH 4. Zoning Ordinance Amendment to Section 1070.020 regarding Conditional Use Permit Amendments (City file no. 12 -017). On October 11th, the City Council directed staff to prepare a zoning ordinance amendment to allow conditional use permit amendments to be processed administratively rather than through the public hearing process as currently required. This item was scheduled for a public hearing at the Planning Commission on December 6th. No action was taken because there was no quorum. We rescheduled this item for the February 7th Planning Commission meeting and February 28th City Council meeting. 5. Site Plan and Variance for Maple Hill Estates Community Center) (City File 12 -022). The landowner and the City received a CDBG grant to construct a new community center on land north of the manufactured home park that is also owned by the park owner. This new building is in the process of being designed. The building is likely to straddle a lot line or at minimum require a setback variance. No survey had been completed. The Council should review the City Administrator's memo at the January 24th meeting. This item could be scheduled for April or May Planning Commission and City Council review. Landform , SensiblyGreen and Site to Finish® are registered service marks of Landform Professional Services, LLC. 1 6. Feasibility Study for Lennar (City File 12 -025). The applicant requested that the City conduct an infrastructure feasibility study regarding property west of CR 101 and north of Hackamore. This is part of the property that was previously proposed as the "Hedgestone" development. The applicant has provided an escrow and the City Engineer has begun work on feasibility study. The study is expected to be completed at the end of February. Next steps would be completion of an EAW and PUD sketch plan, then a preliminary plat and PUD preliminary development plan and finally a final plat, PUD final development plan and rezoning to PUD. 7. Administrative Permit for Special Home Occupation for Jacob Shoulak at 20475 CR 10 (23 -119- 23 -23 -0007) (City File 12 -026). This application is to allow an in -home recording studio. The application is currently incomplete but when a complete application is received, it will be processed administratively. 8. Topography and Wetland Waiver for Brent Heinz at 20801 CR 117 (03- 119 -23 -14 -0002) (City File 12 -027). This application is scheduled for City Council review on January 24th. 9. Site Plan Amendment for setback flexibility for Tech Ung at 6970 Oak Ridge Road (26- 119 -23- 44 -0005) (City File 12 -028). The ordinance allows the City Council to approve a setback of less than the required 100 feet adjacent to major roads when significant landscaping is provided. This item is scheduled for City Council review on January 24tH 10. Agriculture Preserve Initiation and Expiration for Beverly J. Patnode Trust at 22650 County Road 50 (19- 119 -23 -41 -0002) (City File 13 -001). The landowner was briefly out of the Agricultural Preserve program while a parcel was subdivided for Brian and Christina Patnode as MTP West Acres. The landowner is now reenrolling the farmstead in the Agricultural Preserve Program and initiating expiration (in 8 years). Also, there are a number of projects that have been approved, but are still not filed and closed out: 1. Ess Addition (city files 05 -017, 08 -003 and 12 -024). The City Council granted an after - the -fact extension for this final plat at their November 29, 2012 meeting. The applicant is now working to file the required documents to close out this file. 2. Corcoran Business Park (city file 06 -005). The City Council granted a one year extension to the final plat approval, which expired on April 12, 2011. Staff has spoken to the applicant and is still working to close out this project. 3. Northern Natural Gas Administrative Permit (city file 09 -009). An administrative permit for a meter station was approved and is under construction. The city will retain the escrow account until the project is completed to ensure that the project is completed according to the plans. The majority of the improvements and conditions of approval have been met. However, the landscaping has not yet been installed. Northern Natural Gas indicates that there are still connections that need to be made on site and landscaping cannot be installed until completed. City staff was notified that the landscaping was installed on site and conducted an inspection June 3, 2011. The landscaping and all other improvements were installed per City requirements. Staff will begin the project closeout process after the landscape guarantee period expires in 2013. 4. Satellite Industries Site Plan Amendment, Conditional Use Permit Amendment, Lot Consolidation and Easement Vacation (city file 10 -007). On September 23rd the City Council approved Resolutions 2010 -37, 2010 -38 and 2010 -39 approving the request with a number of conditions. The applicant has addressed those conditions and has submitted a building permit application and has begun site work. Staff inspected the site on October 12th and found that the major site improvements had been made, but there are several items that still have to be addressed. We have discussed these items with the landowner. The city has a financial guarantee in place to ensure completion. MEMORANDUM 5. Park Place Storage After- the -Fact Extension of Approvals (city file no. 10 -008). On September 23, 2010, the City Council approved a site plan and conditional use permit amendment for Park Place Storage to construct the 18th and final mini - storage building on that site. The approvals expired on September 23, 2011. The applicant contacted the City and requested a one year extension until September 23, 2012. The conditions have been met and a building permit was issued in September. The applicant has completed most of the site work with final items to be completed in the spring. 6. Rocks N Blocks Site Plan Amendment and Conditional Use Permit (city file no. 10 -012). An application was received for a Conditional Use Permit and Site Plan Amendment to continue operation of a business with outside storage at 20010 75th Avenue North. The application was approved by the City Council on June 23rd. This was approved as a way to correct a code enforcement issue. No work has been done on site to correct the code violations. The applicant has not yet complied with the conditions of approval and has asked for a 3 month extension. The approvals expired on September 23, 2012. The applicant is working to complete the site improvements. 7. Hope Ministries Conditional Use Permit for Cemetery and Vacation of Drainage & Utility Easement at 19951 Oswald Farm Road (city file 12 -002). Hope Ministries has submitted a request for a conditional use permit to allow a cemetery west of the existing church. The application was approved by the City Council on March 22nd and site work had begun. MEMORANDUM STAFF REPORT / Code Enforcement Agenda Item 10 c Council Meeting: Prepared By: January 24, 2012 Mike Pritchard Topic: Action Required: CODE ENFORCEMENT REPORT December 2012 Information Only Complaints and Concerns Permits and Zoning Referred to Public Building Complaints Nuisiance Grass & Misc. Cases Grading or Overweight Animal Home Works, Permits - Building MisC. Concerns Junk /Junk Weed Signs Compaints Referred to Driveway /Ag Vehicle Total Vehicles Control Violations Occupations Metro West, Concerns City Attorney Zoning Permits Permits Permits Permits or City review Engineer 11 1 0 1 1 3 1 3 1 0 1 3 0 1 1 10 1 0 1 3 1 0 Code Enforcement Issues /Updates: Complaint 12 -018: Exterior Storage Violations, Business Operating Without A Conditional Home Occupation License at 19xxx County Road 30 Update: Enforcement has been temporarily suspended as the property owner would like to speak to the Council. Complaint 12 -021: Exterior Storage and Zoning District Violations at 20xxx County Road 10 Update: Enforcement has been temporarily suspended as the property owner would like to speak to the Council. Complaint 12 -031: Hazardous Building at 20xxx County Road 10 No New Updates: The owners previously stated that they cannot afford to raze and remove the building. The property owners were working with the City Attorney to find a solution. Complaint 12 -065: Multiple Code Violations 19xxx County Road 10 History: This property has multiple code violations, including: unpermitted commercial use in residential district, excessive amount of stockpiled dirt and soils processing, no grading /fill permits, junk /debris, junk vehicles, and outside storage, as well as "spill- over" and trespassing onto the neighboring property. There is extended history with this property, including Police, City Attorney, and Court involvement. (See Item 10d.) Complaint 12 -105: New Driveway 22xxx County Road 50 Update: The City approved and issued a Grading /Fill permit with conditions and restrictions allowing the applicant /property owner to fill a "borrow pit" on the neighboring property (at the request of the neighbor). L A N D F 0 R M From Site to Finish • 105 South Fifth Avenue Suite 513 Minneapolis, MN 55401 TO: Corcoran City Council FROM: Kendra Lindahl, Landform DATE: January 15, 2013 for the January 24, 2013 City Council Meeting • • • Tel: 612 - 252 -9070 Fax: 612 - 252 -9077 www.landform.net RE: Topography Waiver and Wetland Delineation Waiver for Brent Heinz at 20801 County Road 117 (PID 03- 119 -23 -14 -0002) City File No. 12 -027 60 -DAY REVIEW DEADLINE: February 15, 2013 Application Request Brent Heinz is requesting approval of a waiver from the following preliminary plat requirements: a. topographic survey b. wetland delineation The landowner is proposing to plat the property to create one 2.5 -acre lot for a new home and one 71.6 -acre lot for the existing farmstead. Section 930.020, Subd. 6(B)2 of the City Code allows the City Council to waive the topography requirements for lots greater than 3 acres and the City Council has granted waivers from the wetland delineation. 2. Context Background The City Code requires all properties to be platted unless exempted by State Statute, which exempts residential properties that result in new lots that are a minimum of 20 acres in size and 500 feet in width. The proposed subdivision cannot meet the minimum size requirements for exemption; therefore, the landowner must plat the property. In July 2012, David Heinz received a certificate of compliance for an agricultural building with metal siding and in excess of the allowed size. In 2006 a topography and wetland waiver, preliminary plat and final plat was approved for Brandon Heinz to subdivide a 2.5 acre lot in the northwest corner of the farm. In 2001 a Lot Division was approved to allow a 2 -acre site to be subdivided in the northeast corner of the farm. Landfori SensiblyGeen and Site to Finish are registered service marks of Landform Professional Services, LLC. • • Zoning and Land Use The property is zoned Rural Residential and is guided Rural / Ag Residential. Surrounding Properties The surrounding properties are all zoned Rural Residential and guided Rural / Ag Residential. The property to the north (across County Road 117) is located in the City of Rogers. Natural Characteristics of the Site The southwest corner of the farm (where the proposed new lot would be located) is located within the Shoreland Overlay District from the creek that runs through this portion of the farm. The 2030 Comprehensive Plan shows wetland areas in the center of the property and a medium quality wetland in the southwest corner of the site. 3. Analysis of Request Staff finds that the request for the waivers is reasonable. The applicant would prepare a topographic survey and wetland delineation for the new 2.5 -acre lot. No development is proposed for the remaining farm at this time and the development rights map shows 6 development rights remaining on the parcel (5 would remain if the Brent Heinz subdivision is approved). A topographic survey and wetland delineation could be required at the time new development is proposed on the large (71.6 - acre) lot /outlot. If the waivers are approved, the applicant would proceed with a preliminary and final plat. Staff notes that as part of the plat review, the City would work with Hennepin County to ensure that adequate right -of -way exists for County Road 50 and would request additional right -of -way if needed. The 2030 Parks & Trails Plan also shows an on -road trail on County Road 117 and Cain Road and shows an off -road trail along the creek. As part of a plat review, the City would ensure that adequate right -of -way exists for the on -road trail and determine whether the planned off -road trail would affect this property. Other Issues While a plat is not being reviewed at this time, staff notes that the concept plan submitted by the applicant would not meet the current platting requirements and would require a Variance from the minimum lot width requirement. The new lot and home would be located in the southwestern portion of the lot and accessed by a very long driveway. The concept submitted by the applicant has would have no frontage on a public street. The Zoning Ordinance requires a minimum lot width of 200 feet. Lot width is the horizontal distance between the side lot lines of a lot measured at the required front lot line (the boundary of a lot which abuts an existing or dedicated public street). The concept plat does not meet this requirement. In order to meet the minimum ordinance standard, the landowner would be required to create a longer Heinz Topographic and Wetland Waiver (12 -027) 2 January 24, 2013 • • • • (larger) lot to provide the minimum lot width on Cain Road. This would result in a lot approximately 7.6 acres in size with the required 200 foot minimum lot width. (See attached Alternative 1). • The Council may wish to provide the landowner with direction about how to proceed with the proposed subdivision, particularly regarding the lot width requirements. Such comments are advisory only. 4. Recommendation Move to approve the requested waivers. Approval of the waivers requires a 3/5 vote of the City Council. Attachments a. Resolution Approving Waivers b. Site Location Map c. Applicant's Narrative d. Applicant's Concept Graphics e. Alternative 1 to meet ordinance standards Heinz Topographic and Wetland Waiver (12 -027) January 24, 2013 City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2013 -02 Motion By: Seconded By: January 24, 2013 APPROVAL OF A TOPOGRAPHY AND WETLAND DELINEATION WAIVER FOR PLATTING OF THE HEINZ PROPERTY AT 20801 COUNTY ROAD 117 (PID 03- 119 -23 -14 -0002) WHEREAS, the applicant has requested a waiver from the topography and wetland delineation requirements for a preliminary plat as allowed in Section 930.020, Subd. 6(B)2 and 3 of the Corcoran Subdivision Ordinance; and WHEREAS, the Corcoran City Council reviewed this item at their meeting on January 24, 2013; and NOW THEREFORE BE IT RESOLVED that the Corcoran City Council approves the topography waiver based on the following findings: 1. The property has 6 building rights remaining. One would be applied to the proposed new home lot and 5 would remain on the farmstead. 2. A topographic survey and wetland delineation shall be provided for the new lot where development is proposed for new home as part of the plat requirements, but the remainder of the site shall be exempted from these requirements. 3. A topographic survey and wetland delineation shall be required prior to subdivision. a. The topographic survey shall be provided for the new home lot, but the remainder of the site shall be exempted from these requirements. b. The wetland delineation shall be required for the proposed lot for the new home. The existing farm lot shall be exempted from this requirement. c. The new lot for the new home shall be required to provide wetland buffers, buffer setbacks and buffer monuments as required by Section 1050.010 of the City Code. The existing farm lot shall be exempted from this requirement until further subdivision is proposed. 4. The existing use is consistent with the City's Comprehensive Land Use Plan. 5. The use is generally consistent with the Zoning Ordinance and Subdivision Ordinance. 6. No other exemptions or variances are granted. 7. The applicant must submit all other items as required for preliminary plat approval. 8. By granting the topography waiver in no manner grants or implies approval of any plat. Page 1 of 2 City of Corcoran County of Hennepin State of Minnesota VOTING AYE ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron RESOLUTION NO. 2013 -02 VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron January 24, 2013 Whereupon, said Resolution is hereby declared adopted on this 24th day of January 2013. ATTEST: Jeanie Heinecke — Clerk Kenneth Guenthner - Mayor Page 2 of 2 City Seal Hennepin County GIS - Printable Map Interactive -E tAK Parcel 03- 119 -23 -14 -0002 ID: Owner D B Heinz & B A Heinz Name: Parcel 20801 Co Rd No 117 Address: Corcoran, MN 55374 Property Price: Farm Type: Home- Sale Homestead stead: Parcel 74.16 acres Area: 3,230,524 sq ft r �r IIr� Page 1 of 1 Property Map F N a A -T -B: Abstract Market $654,000 Total: Tax $5,962.88 Total: (Payable: 2012) Sale Price: Sale Date: Sale Code: Map Scale: 1" = 800 ft. N Print Date: 1/15/2013 IjL This map is a compilation of data from various sources and is furnished "AS IS" with no representation or warranty expressed or implied, including fitness of any particular purpose, merchantability, or the accuracy and completeness of the information shown. COPYRIGHT © HENNEPIN COUNTY 2013 A Think Green.' http: / /gis.co.hennepin.mn.us /Propertylprintldefault.aspx ?C= 455508.13725,4999662.71695... 1/15/2013 Revised 12/19.11 Please attach a brief description of your project /reason for your request. 'T C�) t ° L— L( Id ",g - T�bjJ,,�!'Q�' Gl t C; cl e- U' j' l"elcorle Results Links Tcz Infnrns. icn „ie,t- 0f•Ilou= im icel, 'Bin ^ ,n, a_t Sunvev Dc�ument= PID:0311523140002 208C'. Cc Rd No 117 CCrccian, NIN 553:1 OwrierlrTaxpayer Owner: DE Heinz &S AHeinz DAVID & BETTY HEINZ Taxpayer: 2CBC`- CO RD ' ".7 ROGERS MN 5537E Tax District School Dist: 377 Sewer Dist: Watershed Dist: C Sale Code: Sale Price: Sale Date: 3� r Parcel Parcel Area: 741,6 acres 3,230,524 sp ft TorrensfAbstract: AL<_tract Addition: Heinz Addr. Lot: CC2 Block: CC'. Metes & Bounds: Tax Data (Payable 2412) Market value: S55 -.CCc Total Tax: S5.962.55 Property Type: Farr+ Homestead: He Me--Lad YearBufit: '320 Sales Sale Code: Sale Price: Sale Date: 3� r Hennepin County GIS - Printable Map Interactive -E tAK Parcel 03- 119 -23 -14 -0002 ID: Owner D B Heinz & B A Heinz Name: Parcel 20801 Co Rd No 117 Address: Corcoran, MN 55374 Property Price: Farm Type: Home- Sale Homestead stead: Parcel 74.16 acres Area: 3,230,524 sq ft r �r IIr� Page 1 of 1 Property Map F N a A -T -B: Abstract Market $654,000 Total: Tax $5,962.88 Total: (Payable: 2012) Sale Price: Sale Date: Sale Code: Map Scale: 1" = 800 ft. N Print Date: 1/15/2013 IjL This map is a compilation of data from various sources and is furnished "AS IS" with no representation or warranty expressed or implied, including fitness of any particular purpose, merchantability, or the accuracy and completeness of the information shown. COPYRIGHT © HENNEPIN COUNTY 2013 A Think Green.' http: / /gis.co.hennepin.mn.us /Propertylprintldefault.aspx ?C= 455508.13725,4999662.71695... 1/15/2013 L A N D F 0 R M From Site to Finish • • • • 105 South Fifth Avenue Tel: 612 - 252 -9070 Suite 513 Fax: 612 - 252 -9077 Minneapolis, MN 55401 www.landform.net TO: Corcoran City Council FROM: Kendra Lindahl, Landform DATE: January 15, 2013 for the January 24, 2013 City Council Meeting RE: Site Plan Amendment for Tech Ung at 6970 Oak Ridge Road (PID 26- 119- 23 -44- 0005) City File No. 12 -028 60 -DAY REVIEW DEADLINE: February 15, 2013 1. Application Request The landowner is requesting City Council approval of a reduced setback along County Road 116 based on the standards described in Section 1060.070, Subd. 2(K) of the Zoning Ordinance. 2. Context Background The property is zoned Urban Reserve and is guided Existing Residential. Surrounding Properties The properties to the north and west area are zoned Urban Reserve and guided Existing Residential. The property to the south and east (across County Road 117) zoned Urban Reserve and guided Low Density Residential. Natural Characteristics of the Site There are no known natural features on this site other than a significant tree stand between the home and County Road 116. 3. Analysis of Request The Zoning Ordinance allows this setback flexibility, but requires City Council approval of the flexibility: K. Building Setback Flexibility through Additional Landscaping. A reduction in the required front setback adjacent to arterial streets may be approved by the City Council if the applicant provides landscaping beyond the minimum requirements or preserves significant landscaping in this area. The required setback may be reduced up to 40 percent if the applicant provides a minimum of one overstory deciduous tree, one overstory coniferous tree, 2 ornamental trees and 10 understory shrubs per 100 feet of the length of the property line where the flexibility is Landform, SensiblyD een and Site to Finish are registered service marks of Landform Professional Services, LLC. • • • • requested, or preserves the equivalent amount of existing trees and shrubs. These materials must be provided in addition to the minimum landscape requirements The intent of this section of the Zoning Ordinance was to acknowledge the City's desire for a 100 - foot setback along major roadways in order to create green corridors through Corcoran, while acknowledging that a similar feeling can be evoked through the use of significant landscaping. The ordinance gives the City Council discretion to consider both new and existing trees. In this case there is significant existing vegetation. It is staff's opinion that planting of additional trees would not significantly increase the green nature of this lot. 4. Recommendation Move to approve the site plan amendment for setback flexibility to allow a 60 -foot structure setback where 100 feet is typically required, based on the finding that the standards in Section 1060.070, Subd. 2(K) of the Zoning Ordinance have been met. Approval requires a 3/5 vote of the City Council. Attachments a. Resolution Approving the Site Plan Amendment b. Site Location Map c. HOA approval d. Site Plan Graphics Tech Ung Site Plan Amendment (12 -028) January 24, 2013 City of Corcoran County of Hennepin State of Minnesota RESOLUTION NO. 2013 -03 Motion By: Seconded By: January 24, 2013 APPROVAL OF A SITE PLAN AMENDMENT FOR TECH UNG AT 6970 OAK RIDGE ROAD (PID 26- 119 -23 -44 -0005) WHEREAS, the applicant has requested approval of site plan amendment to allow a reduced setback along a major roadway as allowed in Section 1060.070, Subd. 2(K) of the Corcoran Zoning Ordinance; and WHEREAS, the Corcoran City Council reviewed this item at their meeting on January 24, 2013; and NOW THEREFORE BE IT RESOLVED that the Corcoran City Council approves the site plan amendment based on the following findings: 1. The site plan amendment is approved according the application received on December 17, 2012 and the revised plans received on January 8, 2013. 2. The site plan is approved with a 60 -foot foot setback from County Road 116 where 100 feet is typically allowed based on the finding that the applicant has preserved significant landscaping in the area in order to be eligible for the reduction as outlined in Section 1060.070, Subd. 2(K). 3. No other exemptions or variances are granted. 4. A building permit is required prior to beginning construction of the garage. 5. Prior to issuance of a building permit, the applicant /landowner must: a. Record the approving resolution at Hennepin County and provide proof of recording to the City. 6. Approval shall expire within one year of the date of approval unless the applicant commences the authorized use and completes the required improvements. VOTING AYE ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron Whereupon, said Resolution is hereby declared adopted on this 24th day of January 2013. Page 1 of 2 City of Corcoran County of Hennepin State of Minnesota ATTEST: Jeanie Heinecke — Clerk January 24, 2013 RESOLUTION NO. 2013 -03 Kenneth Guenthner - Mayor Page 2 of 2 City Seal Hennepin County GIS1 Printable1Map Interactive Mars s. Parcel 26- 119 -23 -44 -0005 A -T -B: Abstract ID: Owner Market Tech Pheng Ung & Thu Kim Ung $1,022,000 Name: Total: Parcel 6970 Oak Ridge Rd Tax $16,805.18 Address: Corcoran, MN 55340 Total: (Payable: 2012) Property Residential Sale $585,000 Type: Price: Home- Sale Homestead 03/2012 stead: Date: Parcel 2.5 acres Sale Area: 108,692 sq ft Code: Pagel of 1 Map Scale: 1" = 200 ft. tt Print Date: 1/15/2013 This map is a compilation of data from various sources and is furnished "AS IS" with no representation or warranty expressed or implied, including fitness of any particular purpose, merchantability, or the accuracy and completeness of the information shown. COPYRIGHT © HENNEPIN COUNTY 2013 A Think Green.' http: / /gis.co.hennepin.mn.us /Propertylprintldefault.aspx ?C= 457207.20195,4992109.2648 &... 1/15/2013 Revised 12tl911 Umb 0 4- f-�kQ--" , �-XN Please attach a brief description of your project /reason for your request. �co ?Dsec\ 2g X28 Caac'ay- 'i Y 0 Bose, S'\' C Li \V-VV ,\rj v7fom cw(\Ny Czoaa "(D N3.18'47 "E 277.59 (plat) 277.65 (meas.) 4I r� 0) � " a a C)va 4k - -- Wooded Area - - -, I r r and elevations are based on assumed datum. I X I N 0 v I I I I I I b N I I I I I I 0169 I �O c �3 t C N � o e q H V e Ja Ja . a` 4 .0 ob 7 � T 0 O N oy0 Wooded Area - I � NO.17'03 "W 617.72 (comp.) C. S.A.H. 116 _____________ _ _ __ 154.3 l hereby certify that this certificate of survey was prepared by me or under my direct supervision and that I am a duly Registered Land Surveyor under the laws o the State of Minnesota. _____ _ _ �_ ____ ___ Poul B. ichlg�org Date. `\LEL_�1__ ,_,c_. 20/� Registration No. 14700 v Boundary Description (supplied by client): Lot 6, Block 1, OAK RIDGE FARM, according to the recorded plat thereof, Hennepin County, Minnesota. Subject to any and all easements of record. Property Address: 6970 Oak Ridge Rd., Corcoran, MN 55340 PID: 26- 119 -23 -44 -0005 Note: Vent Pipes, Dump Tanks, and Mound Location, as shown on survey, were Iocated by client and not verified by survey crew. Book Po e: LL Survey Date: 11 -17 -12 V� rq Drown b . KLB (A O ff 1 -03 -13 (prop. garage dimensions 1 -04 -13 & 1 -05 -13 (rotate prop. garage) 4I r� 0) � " a a C)va 4k - -- Wooded Area - - -, I r r and elevations are based on assumed datum. I X I N 0 v I I I I I I b N I I I I I I 0169 I �O c �3 t C N � o e q H V e Ja Ja . a` 4 .0 ob 7 � T 0 O N oy0 Wooded Area - I � NO.17'03 "W 617.72 (comp.) C. S.A.H. 116 NO'17'03 "E 617.72 (plat) � Sg•34 20138.33 rn V LAND SCHOBORG SERVICES l hereby certify that this certificate of survey was prepared by me or under my direct supervision and that I am a duly Registered Land Surveyor under the laws o the State of Minnesota. _____ _ _ �_ ____ ___ Poul B. ichlg�org Date. `\LEL_�1__ ,_,c_. 20/� Registration No. 14700 Job Number: 7513 Boundary Description (supplied by client): Lot 6, Block 1, OAK RIDGE FARM, according to the recorded plat thereof, Hennepin County, Minnesota. Subject to any and all easements of record. Property Address: 6970 Oak Ridge Rd., Corcoran, MN 55340 PID: 26- 119 -23 -44 -0005 Note: Vent Pipes, Dump Tanks, and Mound Location, as shown on survey, were Iocated by client and not verified by survey crew. Book Po e: LL Survey Date: 11 -17 -12 Drawing Name: ung.dwq INC. 763 - 972 -3221 8997 Co. Rd. 13 SE wwwSchoborgLond.com Delano, MN 55328 Drown b . KLB Revisions: 12 -06 -12 add a rox. mound location - per client, 1 -03 -13 (prop. garage dimensions 1 -04 -13 & 1 -05 -13 (rotate prop. garage) I a I I � � 3 o O � X O Q � �� O ® • [1 O Ep N O A k � i i o , I ID n °�` ° y 4 b J Q n O j j 3 m N o w 4 U \ Q ' � j O 0 �8 .� \�s�j :6' NO'17'03 "E 617.72 (plat) � Sg•34 20138.33 rn V LAND SCHOBORG SERVICES l hereby certify that this certificate of survey was prepared by me or under my direct supervision and that I am a duly Registered Land Surveyor under the laws o the State of Minnesota. _____ _ _ �_ ____ ___ Poul B. ichlg�org Date. `\LEL_�1__ ,_,c_. 20/� Registration No. 14700 Job Number: 7513 Boundary Description (supplied by client): Lot 6, Block 1, OAK RIDGE FARM, according to the recorded plat thereof, Hennepin County, Minnesota. Subject to any and all easements of record. Property Address: 6970 Oak Ridge Rd., Corcoran, MN 55340 PID: 26- 119 -23 -44 -0005 Note: Vent Pipes, Dump Tanks, and Mound Location, as shown on survey, were Iocated by client and not verified by survey crew. Book Po e: LL Survey Date: 11 -17 -12 Drawing Name: ung.dwq INC. 763 - 972 -3221 8997 Co. Rd. 13 SE wwwSchoborgLond.com Delano, MN 55328 Drown b . KLB Revisions: 12 -06 -12 add a rox. mound location - per client, 1 -03 -13 (prop. garage dimensions 1 -04 -13 & 1 -05 -13 (rotate prop. garage) i/, Sketch 9 7 -05 -73 1 � Gar09e 6. � G E -107. 0� �g Wenck TO: Dan Donahue, City Administrator FROM: Kent Torve, P.E. City Engineer RE: Public Works Update and Schedule DATE: January 16th, 2013 Wenck Associates, Inc. 1800 Pioneer Creek Ctr. P.O. Box 249 Maple Plain, MN 55359 -0249 (763) 479 -4200 Fax (763) 479 -4242 E -mail: wenckmp @wenck.com Council Action Requested • Review the schedule and meeting dates for Planning Commission and Council action • Review and advise staff on the financial reporting format • Review and advise staff on the decision process and amounts for authorizing Change Orders on the project Background This memo and the attached material are presented for the January 24th Council meeting to allow the Council a quick summary of the upcoming deadlines for approval of the Public Works facility. The attached schedule shows the upcoming tasks regarding Planning Commission, delivery of documents, City Council and bid dates. Design Schedule November (2012) The architect and steering committee completed the schematic design to finalize building orientation, size of vehicle storage areas, shop and office, equipment placement and site traffic flow direction. Three Rivers also joined a meeting and presented interest in placing a remote trailhead adjacent to the property. December/ January The architect, civil engineer, mechanical and electrical engineer met with the committee to review plans, provide input and make changes. Pat Meister was heavily involved with building and equipment discussions. Figures of the most recent version of the facility are shown along with an overall site plan reduced to 11 x 17 sheets. Meeting and Staff Deliverable Schedule The council, planning commission and bidding targets trigger several deadlines for staff and consultants. Nine dates are shown to occur in January, February and March to packet deadlines for Council and Planning Commission meetings. Significant Dates: • Planning Commission February 7th • Council Review and (potential) Approval February 14th • Bid Opening March 19th • Council (potential) Award March 281h The project is currently on schedule and the February calendar is "tight" between Planning Commission and Council approval. For example the City Planner presents the project to the Commission on the 7th, and her Council packet is due the next day (8th) for the Council meeting on the 14th. Attachement A shows the schedule. Contracting and Reporting The project is utilizing an Owner's Representative (Ebert Construction) which increases the number of individual bids and contracts on the projects. Quotes will also be used (less than $1 OOK) to advertise work for smaller contractors in the area. The number of pay requests to process will increase as compared to the sewer and water project where one General Contractor payment was processed. The attached spreadsheet (Attachment B) outlines the number of contracts, quotes, and format for tracking of overall costs. Council can advise staff on changes to the format. Staff Authorization for Change Orders During the project it can be expected that change orders will be necessary. Recognition of a City representative to make maximum authorizations with regard to selected tasks is outlined as follows: • Site and Paving Work $25,000 • Electrical and Mechanical $10,000 • All other categories - $5,000 The supporting reasons for the different thresholds are to consider the total contract amount and work and prevent a project "stop" with critical areas of the project that affect other Contractors. • Site and Paving work is estimated at $400K to $500K, and therefore has the highest amount at $25,000. Areas where this might occur are unforeseen soil conditions, quantity discrepancies from plans, etc. • Electrical or mechanical changes are often related, where a change in equipment or layout triggers both trades to be involved. The $10,000 amount is an estimate to cover both trades on a significant change. • Other categories would fall into the $5,000 threshold. The committee will further discuss these amounts and as the project moves forward an approach would be for a three person group to discuss and approve change orders which consists of Bruce Terner (Ebert Construction), Kent Torve (City Engineer), and Dan Donahue (City Administrator). ATTACHMENT A 2013 Public Works Schedule Through Bid Opening 14th Commission or Council Meeting Dates 19th Staff deadlines January February March April WK I WK 2 WK 3 WK4 WK I WK 2 WK 3 WK4 WK I WK 2 WK 3 WK4 WK I WK 2 WK 3 WK4 Schematic Design Design Drawing Effort and Meetings CR 19 access permit information to County Submit Plans for Planning Meeting Steering Committee Meets on Drawings Ebert Bid Packages Defines Planning Commission Distributes Packets Ebert Front End Documents Defined Planning Commission Review and Approval Council Packet Prepared Council Review and Approval Oertel Drawing 100% Complete Advertise for Bids Open Bids Bid Summary Prepared for Council Packet Council Awards Project Contract Awarded Contingency Completed in December 15th 18th 25th 25th 30th 6th 7th 8th 14th 18th 19th 21st 28th 14th Commission or Council Meeting Dates 19th Staff deadlines ATTACHMENT B City of Corcoran Project Performance Report Public Works Facility 10d. DESCRIPTION ESTIMATE BID CHANGE ORDER GENERAL FUND ESTIMATE AT COMPLETION Legal Land Planning & Parcel Search: Landform Wenck Engineering Design Services: Oertel Architects /ME /EE /CE Owners Representative Ebert Construction Improvement: Bids Contractor #1 Earthwork & Paving Contractor #2 Precast walls & plank Contractor #3 Concrete /masonry Contractor #4 Structural steel Contractor #5 General carpentry /doors /metal building Contractor #6 Roofing /sheet metal Contractor #7 Fire protection Contractor #8 Plumbing /HVAC Contractor #9 Electrical Contractor #10 Hoist /cranes Contractor #11 CR 19 turn lane if necessary Quotes Quote #1 Well Quote #2 Trees Quote #3 Fencing & Gates Quote #4 Materials Testing Quote #5 Irrigation Quote #6 Septic Quote #7 Landscaping Quote #8 Construction Survey Misc. Directly Paid Costs Permits, dumpsters, etc. Project Total Note: Bond issuance = Administrative costs = Net Revenue = - - - - - - - - - - 17 0 -Mai m (D (D MAIN LEVEL FLOOR PLAN a F. Z ui CL z 0 LU > Lu LU Z ( i-- oe , 0— V u ad 0 Z LL. z 0 0 u Eh Y>9t _j FLOOR PLAN MAIN LEVEL A1.1 m III 0 ML--- � �z www r- Z Md G U- 0 EXTERIOR BLEVA71ON A3.1 o- - -- —�66 966 N C. m a _ - o m S — H � 14 J r _ e I I IN X AP,A nl�_�- ��— t-- i�� —T� ^� e ! r_ L- — - -_ —L —_— — _ — - -_— I - -- —-- _-- - -_ - -— — —-- _- - - -_ -- -- - -_ - -' - -_— _ j s '' i F /\ I ! I I DESIGN � DEVELOPMENT 1/18/13 - SITE PLAN APPUCATI OERTEL ARCHITECTS, LTD 1795 Sain, Clair A— St. PeW, Minnesae 55105 phone: ( 6511696 -5186 www.cenelarchiceva.com I HEREBY CERTIFY THAT THIS Dm = O O T m Z m • m r Z N O m CITY OF CORCORAN En DESIGN � DEVELOPMENT 1/18/13 - SITE PLAN APPUCATI OERTEL ARCHITECTS, LTD 1795 Sain, Clair A— St. PeW, Minnesae 55105 phone: ( 6511696 -5186 www.cenelarchiceva.com I HEREBY CERTIFY THAT THIS P10''FC`"0ME 2 DOCUMENT WAS PREPARED SY ME OR UNDER MY DIRECT SUPERVISION AND THAT I CITY OF CORCORAN wccr xuuem. 12 -21 A DULY REGISTERED ARCHITECT PUBLIC WORKS FACILITY 9 uxE JANUARY 18, 2013 ANC CORCORAN, MN scam e.. JLO, AND DESIGN � DEVELOPMENT 1/18/13 - SITE PLAN APPUCATI OERTEL ARCHITECTS, LTD 1795 Sain, Clair A— St. PeW, Minnesae 55105 phone: ( 6511696 -5186 www.cenelarchiceva.com m O o� m �cziZ � O _ � O D ti 0 2 m O O O GZ� — m Z _ ° ° z \ \ \ D z H .n LL 1-1- - U i v is so rw I_____________I I FI I D D O D Z — x W 2 DOCUMENT WAS PREPARED SY ME OR UNDER MY DIRECT �o o 0 0 0 0 o E E E E E E - f ED PUBLIC WORKS FACILITY �uE JANUARY 18, 2013 a ANC CORCORAN, MN �CD m ED 0 z � ° H c c a Z — v n _ m mom" y CD O Ol N Z O N Caom FIR — 2 _ o rt`i o _ — EJ o m _ \ \ \ D z H .n LL 1-1- - U i v is so rw I_____________I I FI I D D O D Z oe I HEREBY CERTIFY THAT THIS P10''FCr "0ME 2 DOCUMENT WAS PREPARED SY ME OR UNDER MY DIRECT 0 0 0 0 o E E E E E E E o f PUBLIC WORKS FACILITY �uE JANUARY 18, 2013 a ANC CORCORAN, MN o I.1' R ° H m z Z v n _ m mom" y Caom FIR — 2 _ o rt`i o _ — � y m _ CB SIR is z ° a FrI y o 5 — o ° o ° ° � E3 va n o m oe I i I I j I I I I I I II I II NO CFASHAFCIIgB so�orASOxA1T—C I I j I I I I as 3800 I .: TD -RD EMEM I IO PA04F8fY LINF a� III I I I I I I I �I I II I II II I I I I j I I I I I r o j I I I I I I I I I I II I I I I � I I � I Noclmcq I I I wwITPAxNC I ' � I I I I I I _ I � I I � j II Ili I I HEREBY CERTIFY THAT THIS P10''FCr "0ME 2 DOCUMENT WAS PREPARED SY ME OR UNDER MY DIRECT SUPERVISION AND THAT CITY OF CORCORAN wccr xuueen. 12 -21 A DULY REGISTERED ARCHITECT j I I PUBLIC WORKS FACILITY �uE JANUARY 18, 2013 a ANC CORCORAN, MN scam e.. JLO,ANC I i I I j I I I I I I II I II NO CFASHAFCIIgB so�orASOxA1T—C I I j I I I I as 3800 I .: TD -RD EMEM I IO PA04F8fY LINF a� III I I I I I I I �I I II I II II I I I I j I I I I I r o j I I I I I I I I I I II I I I I � I I � I Noclmcq I I I wwITPAxNC I ' � I I I I I I _ I � I I � j II Ili I DESIGN % DEVELOPMENT 1/18/13 - SITE PLAN APPLICATI OERTEL ARCHITECTS, LTD 1795 Sainr Clair A— St. PeW, Minnesae 55105 phone: ( 6511696 -5186 www.cenelarchiceva.cpm I I I j I I DESIGN % DEVELOPMENT 1/18/13 - SITE PLAN APPLICATI OERTEL ARCHITECTS, LTD 1795 Sainr Clair A— St. PeW, Minnesae 55105 phone: ( 6511696 -5186 www.cenelarchiceva.cpm IAN OERTEL ARCHITECTS 1795 SAINT CLAIR AVENUE, SAINT PAUL, MN 55105 TEL: 651/696-5186 INVOICE January 3, 2013 City of Corcoran Attn: Mr. Dan Donovan, city administrator 8200 County road 116 Corcoran, MN 55340 PROFESSIONAL SERVICES RE Corcoran Public Works Building, invoice #2 from December 3, through December 31, 2012 Fee Summary: Contract amt. % Previous amt. Amt. this period SD: $ 14,000.00 100 % $14,000.00 $ 0.00 DD: $ 28,000.00 60% $ 0.00 $`17,000.0 U CD $ 55,000.00 0% ' $ 0.00 $ 0.0 Bidding /neg.: $ 20,000.00 0% i $ 0.00 $ 0.00 CA: $ 21,000.00 0% 0.00 $' 0.00 Totals`. $138,000.00 22 %i $14,000.00 $':17,000.00 Note: 1. Services included meetings, telecoms, completion of schematic desi€ design, eng;neenng, coordination with CM and in -house reviews with E 2. Expenses are included with the fees above. 3. Per the agreement, a limit of 90% of the total fee will be invoiced and paid complete, at which point the balance of the fee will be invoiced and paid. Total amount due: $17,000.00 Thank on, OERT ARCHITECTS 1 Wenck TO: Dan Donahue, City Administrator FROM: Kent Torve, P.E. City Engineer RE: Downtown Sewer Information DATE: January 15th, 2013 Council Action Requested • Review the enclosed information and advise staff on next steps Wenck Associates, Inc. 1800 Pioneer Creek Ctr. P.O. Box 249 Maple Plain, MN 55359 -0249 (763) 479 -4200 Fax (763) 479 -4242 E -mail: wenckmp @wenck.com Downtown Feasibility Study The attached memo was given to Council in April of 2012 and presented the costs for different road widths and gravity sewer or pressure sewer. Lift Station Costs Council member Cossette had asked for costs of installing the lift station in the Park as a stand alone project. Only a powerpoint with cost estimate was created which is attached. ATTACHMENT A TO: Dan Donahue, City Administrator FROM: Kent Torve, P.E. and Heather Libby, P.E. DATE: April 5, 2012 SUBJECT: Feasibility Report for Downtown Gravity Sewer, Water and Street Reconstruction The Council has authorized a Feasibility Report to review the cost associated with gravity sewer and water service to the Downtown area. This analysis was an outcome of a business owner meeting, where costs of service were presented for a system of low pressure sewer and water. The business owners were looking for a comparison cost for gravity sewer, which eliminates each building's tanks and pumps. These utilities would be installed beneath the street which is typical of an "urban" utility service. This memo serves as the report for this authorization. A separate analysis of creating a special services district to fund the project as compared to the 429 process is being prepared by Northland Financial Services. Trunk Services The sewer would provide service to 48 parcels (44 hookups) via an 8 -inch gravity pipe. The pipes drain to the north and west, and terminate at a lift station located near the City ball fields north of CR 50. This location is consistent with the Master Sewer Plan, and is feasible from a topography standpoint. From the lift station the sewer would be pumped via forcemain to the connection point along CR 116 near St. Thomas Church. The alignment is shown in Figure 1. Water service would be provided to the same parcels. A 12 -inch watermain is proposed as being installed in the existing street with a minimum of 10 -foot separation distance as required from the sewer. The 12 -inch watermain would be extended (or "stubbed ") east of the intersection of CR116 and 75th Ave. N for future development, and west to provide for future connections for undeveloped areas. The alignment is shown in Figure 1. Street Restoration Installation of sewer and water would require a complete reconstruction of the street. The existing street is 24 -feet wide with two foot gravel shoulders. We have estimated the cost for street reconstruction two ways, a) reconstruct the street to its existing condition and b) reconstruct to 32 -feet width with curb and gutter and storm sewer. Properties The parcel count has been expanded to 48, and the boundary includes Commerce, Auger, 75th Ave. N, and some properties along CR 116, CR 10 and CR50. Figure 2 shows the proposed service area. \ \francis \voll\2294- Corcoran \10 -Sewer and Water Planning (TIF Districts)\Feasibility Study Apr 2012\memo feasibility downtown.docx Wenck Associates, Inc. 1800 Pioneer Creek Ctr. P.O. Box 249 A V \Y/ �� ` /\ e n < Maple Plain, MN 55359 -0249 c (763) 479 -4200 Fax (763) 479 -4242 E -mail: wenckmp @wenck.com TO: Dan Donahue, City Administrator FROM: Kent Torve, P.E. and Heather Libby, P.E. DATE: April 5, 2012 SUBJECT: Feasibility Report for Downtown Gravity Sewer, Water and Street Reconstruction The Council has authorized a Feasibility Report to review the cost associated with gravity sewer and water service to the Downtown area. This analysis was an outcome of a business owner meeting, where costs of service were presented for a system of low pressure sewer and water. The business owners were looking for a comparison cost for gravity sewer, which eliminates each building's tanks and pumps. These utilities would be installed beneath the street which is typical of an "urban" utility service. This memo serves as the report for this authorization. A separate analysis of creating a special services district to fund the project as compared to the 429 process is being prepared by Northland Financial Services. Trunk Services The sewer would provide service to 48 parcels (44 hookups) via an 8 -inch gravity pipe. The pipes drain to the north and west, and terminate at a lift station located near the City ball fields north of CR 50. This location is consistent with the Master Sewer Plan, and is feasible from a topography standpoint. From the lift station the sewer would be pumped via forcemain to the connection point along CR 116 near St. Thomas Church. The alignment is shown in Figure 1. Water service would be provided to the same parcels. A 12 -inch watermain is proposed as being installed in the existing street with a minimum of 10 -foot separation distance as required from the sewer. The 12 -inch watermain would be extended (or "stubbed ") east of the intersection of CR116 and 75th Ave. N for future development, and west to provide for future connections for undeveloped areas. The alignment is shown in Figure 1. Street Restoration Installation of sewer and water would require a complete reconstruction of the street. The existing street is 24 -feet wide with two foot gravel shoulders. We have estimated the cost for street reconstruction two ways, a) reconstruct the street to its existing condition and b) reconstruct to 32 -feet width with curb and gutter and storm sewer. Properties The parcel count has been expanded to 48, and the boundary includes Commerce, Auger, 75th Ave. N, and some properties along CR 116, CR 10 and CR50. Figure 2 shows the proposed service area. \ \francis \voll\2294- Corcoran \10 -Sewer and Water Planning (TIF Districts)\Feasibility Study Apr 2012\memo feasibility downtown.docx Cost Table 1 details the individual costs associated with water, sewer and street reconstruction work. It can be noted the costs include significant contingency due to the property issues, possible stormwater work, and coordination involved with servicing 48 parcels and disconnecting septic tanks, etc. Summary of Costs Sewer Water Street Reconstruction $584,000 $552,000 • 24 -ft Rural Street $464,000 Indirect Costs (Engineering, Legal, Appraisals, Easements) $365,000 Total Project at 24 ft street $1,965,000 Alternative A 32 -ft Urban Street (curb & gutter) $792,000 Total Project at 32 ft street $2,293,000 Conclusion The project is feasible from an engineering perspective and necessary should residents and council wish to install gravity sewer to the downtown area. The project involves logistical challenges of connecting individual properties along with significant legal and property efforts to obtain access. \ \francis \voll\2294- Corcoran \10 -Sewer and Water Planning (TIF Districts)\Feasibility Study Apr 2012\memo feasibility downtown.docx Table 1. Downtown Gravity Sewer, Water and Street Reconstruction Costs City of Corcoran Gravity Sewer (in street) From Downtown to Lift Station Item No. Description Unit Quantity Unit Cost Amount 1 8" Gravity Sewer and Manholes Lineal Feet 5,220 $ 40 $ 209,000 2 Sewer Forcemain (4 "- diameter) Lineal Feet 1,970 $ 25 $ 49,000 3 Lift Station Lump Sum 1 $ 75,000 $ 75,000 4 Jacked Steel Casing (CR 10 & CR 50) Lineal Feet 200 $ 150 $ 30,000 5 Jacking /Boring Mobilization Lump Sum 1 $ 30,000 $ 30,000 6 Valves and Connection Stub Each 44 $ 2,000 $ 88,000 7 IMisc. traffic control, testing, etc. I Lump Sum 1 1 $ 20,000 $ 20,000 8 1 County Road 10 & 50 Construction Complexity I Lump Sum 1 1 $ 30,000 $ 30,000 Total Sewer Construction: $ 531,000 Contingency (10 %) $ 53,000 Total $ 584,000 Water Main from CR 116 to Downtown Item No. Description Unit Quantity Unit Cost Amount 1 12 -inch Main Open Cut with restoration Lineal Feet 7,025 $ 40 $ 281,000 2. Jacked Steel Casing (CR 10 & CR 50) Lineal Feet 200 $ 300 $ 60,000 3. Valves and hydrants Estimate 10 $ 4,000 $ 40,000 4. Misc. traffic control, testing, etc. Lump Sum 1 $ 20,000 $ 20,000 5. County Road 10 & 50 Construction Complexity Lump Sum 1 $ 30,000 $ 30,000 6. Curb Stops Each 44 $ 1,500 $ 66,000 7 Restoration Lump Sum 1 $ 5,000 $ 5,000 Total Construction: $ 502,000 Contingency (10 %) $ 50,000 Total $ 552,000 Total Sewer and Water Trunk Lines $ 1,136,000 \ \francis \volt \2294- Corcoran \10 -Sewer and Water Planning (TIF Districts) \Feasibility Study Apr 2012 \Downtown Mini FS Cost Table- gravity Street Reconstruction (24 -foot street with gra vel shoulders) Item No. Description Unit Quantity Unit Cost Amount 1 Removal of existing pavement Square Yards 9,700 $ 10 $ 97,000 2 Wear Course (1.5 ") Ton 800 $ 65 $ 52,000 3 Base Course (2 ") Ton 1,100 $ 61 $ 67,000 4 Class 5 Aggregate (12 ") Cubic Yards 3,200 $ 25 $ 80,000 5 Select Granular (12 ") Cubic Yards 300 $ 23 $ 7,000 6 Class 5 Aggregate for 2' shoulders Cubic Yards 3,200 $ 25 $ 80,000 7 1 Geotextile Square Yards 1 9,700 $ 2 $ 19,000 8 lRestoration Lump Sum 1 1 $ 20,000 $ 20,000 Total Street Construction: $ 422,000 Contingency (10 %) $ 42,000 Total $ 464,000 Street Reconstruction (32 -foot street with curb and gutter) Item No. Description Unit Quantity Unit Cost Amount 1 Removal of existing pavement Square Yards 9,700 $ 10 $ 97,000 2 Wear Course (1.5 ") Ton 1,100 $ 65 $ 72,000 3 Base Course (2 ") Ton 1,400 $ 61 $ 85,000 4 Class 5 Aggregate (12 ") Cubic Yards 4,300 $ 25 $ 108,000 5 Select Granular (12 ") Cubic Yards 4,300 $ 23 $ 99,000 6 Geotextile Square Yards 12,900 $ 2 $ 26,000 7 Curb & Gutter Lineal Foot 7,200 $ 9 $ 65,000 8 Storm Sewer Lineal Foot 3,600 $ 25 $ 90,000 9 Pond Construction and Stormwater Improvements Lump Sum 1 $ 75,000 $ 75,000 10 Restoration Lump Sum 1 $ 3,000 $ 3,000 Total Street Construction: $ 720,000 Contingency (10 %) $ 72,000 Total $ 792,000 Indirect Costs Item No. Description Unit Quantity Unit Cost Amount 1 Easements Acre 1.54 $ 10,000 $ 15,000 2 Legal and Appraisal Estimate 1 $ 60,000 $ 60,000 3 Engineering and Surveying Estimate 1 $ 250,000 $ 250,000 4 Utilities, Landowner Coordination, misc. Estimate 1 $ 40,000 $ 40,000 Subtotal $ 365,000 \ \francis \volt \2294- Corcoran \10 -Sewer and Water Planning (TIF Districts) \Feasibility Study Apr 2012 \Downtown Mini FS Cost Table- gravity i Legend 40P, ❑R Station Tax Parcels f 3" Foremain 8" Gravity Sewer 1° _ •� 40 12" Water Main _ _ y - 4 �� . - -- �+ �� 1*1 22 2 ti _ _, . _. 24 ^� 10 }-CAS 3,- a r -� �� ,a }i f: • •'V, ' - ' 20 IV A& - 1 _ 19 ' 2i 26 42 11 2 - 7 18 -- - IV - 5 t 1 23 - _ agO.� �- I 16 17 7 _ #=1 29 46\T t .. -� �. -.14 13 48 ; 1 ff {' „1 n Future 1 Con , , nection �.. 32 1 �f 34' ' 33 � up to Gravity Line _ , t � - . 1711 �l�tlltl � � ? All, Aerial Photograph (Source: Bing Maps) 250 125 0 250 N Feet ath: L:\ 2294 170 \mxd \SE AIt\mxd \Water and SewerO Gons CenterRdNW.mxd Map ID PIN Bldg # Street Ow ner Map ID PIN Bldg # Street Ow ner 0 053- 2311923430004 20115 CO RD NO 10 10 -50 PROPERTIES LLC 25 053- 2611923120005 20209 CO RD NO 50 EDNA G LLC 1 053 - 2311923440015 20020 CO RD NO 10 ST THOMAS THE APOSTLE CHURCH 26 053 - 2611923120012 20110 AUGER AVE K & R LEWIS PROPERTIES LLP 2 053 - 2311923440018 20000 CO RD NO 10 CH OF ST THOMAS OF CORCORAN 27 053 - 2611923120013 20120 AUGER AVE K & R LEWIS PROPERTIES LLP 3 053 - 2611923110006 52 ADDRESS UNASSIGNED S W TREPTAU & M T TREPTAU 28 053 - 2611923120014 20125 AUGER AVE PRO DEVELOPMENT PROP LLC 4 053- 2611923110008 20045 CO RD NO 10 SCOTT W TREPTAU 29 053 - 2611923120015 20115 AUGER AVE GRANMOR LLC 5 053 - 2611923110009 20101 CO RD NO 50 S W TREPTAU & M T TREPTAU 30 053 - 2611923120016 52 ADDRESS UNASSIGNED COMMERCE STREET PARTNERS LLP 6 053 - 2611923110013 7625 CO RD NO 116 J H RYAN & D RYAN 31 053 - 2611923120017 20175 CO RD NO 50 FORSBERG PROPERTIES LLC 7 053 - 2611923110016 7559 CO RD NO 116 CORCORAN CORNER LLC 32 053 - 2611923140014 20095 75TH AVE N WW CONSTRUCTORS INC 8 053 - 2611923110019 7631 COMMERCE ST L M & S N OA RE TRUSTEES 33 053 - 2611923140018 19950 75TH AVE N LORE) & DONS LEUER 9 053- 2611923110022 19905 CO RD NO 10 A & P KRAL 34 053- 2611923140024 20010 75TH AV E N LE= W SUNRAM 10 053 - 2611923110025 52 ADDRESS UNASSIGNED ST THOMAS CHURCH 35 053 - 2611923140026 20050 75TH AVE N T L & L E HILDE 11 053- 2611923110030 7670 COMMERCE ST TMR PROPERMES LLC 36 053 - 2611923130012 20160 75TH AVE N G & M PROPERTIES INC 42 053 - 2611923110031 7604 COMMERCE ST IRS HOLDINGS LLC 37 053 - 2611923130013 20150 75TH AVE N JOMICO INC 13 053 - 2611923110035 19945 75TH AVE N D W LADDUSAW & S M LADDUSAW 38 053- 2311923430003 20121 CO RD NO 10 JOSEPH ANDRES 14 053 - 2611923110036 20015 75TH AV E N D G & C J FAC KLER 39 053 - 2611923110005 20045 Cb RD NO 10 WILLIAM G TREPTAU 15 053 - 2611923110037 20055 75TH AVE N DAVID B ANDERSON 40 053 - 2611923110007 20037 CO RD NO 10 F A WALDRON & D E BENSON 16 053- 2611923110038 7550 COMMERCE ST FAIRWAY LLC 41 053 - 2611923110020 7591 COMMERCE ST T E GLEASON & K M GLEASON 17 053 - 2611923110041 7555 CO RD NO 116 DAVID A REMER ET AL 42 053 - 2611923110029 7590 COMMERCE ST PHILIP J KERBER 18 053 - 2611923110045 52 ADDRESS UNASSIGNED CORCORAN CORNER LLC 43 053 - 2611923110039 19925 75TH AVE N L G LEUER & D A LEUER 19 053 - 2611923110046 7610 COMMERCE ST M E INDUSTRIES LLC 44 053 - 2611923110040 19905 75TH AVE N L G B INC 20 053 - 2611923110048 19925 CO RD NO 10 JEFFREY L JOHNSON 45 053 - 2611923110043 7575 COMMERCE ST DANNY L & EILE N E PETRIE 21 053 - 2611923120001 20113 CO RD NO 50 S W TREPTAU & M T TREPTAU 46 053 - 2611923110049 52 ADDRESS UNASSIGNED COMMERCE STREET PARTNERS LLP 22 053- 2611923120002 20123 CO RD NO 50 KATHLEEN ROEiL 47 053- 2611923140019 19910 75TH AVE N G & M PROPERTIES INC 23 053 - 2611923120003 20137 CO RD NO 50 HEDI ANN SHAWD 48 053- 2611923140025 7525 COMMERCE ST MANITOU GROUP LLC 24 053 - 2611923120004 20201 CO RD NO 50 ADAM DAVID LLC CITY OF CORCORAN Wenck APR 2012 Engineers - Scientists 1800 Pioneer Creek Center Downtown Water and Sewer Trunk Lines Business Professionals Maple Plain, MN 55359 -0429 Figure 1 www.wenck.com 1- 800 - 472 -2232 i Legend 40P, ❑R Station Tax Parcels f 3" Foremain 8" Gravity Sewer 1° _ •� 40 12" Water Main _ _ y - 4 �� . - -- �+ �� 1*1 22 2 ti _ _, . _. 24 ^� 10 }-CAS 3,- a r -� �� ,a }i f: • •'V, ' - ' 20 IV A& - 1 _ 19 ' 2i 26 42 11 2 - 7 18 -- - IV - 5 t 1 23 - _ agO.� �- I 16 17 7 _ #=1 29 46\T t .. -� �. -.14 13 48 ; 1 ff {' „1 n Future 1 Con , , nection �.. 32 1 �f 34' ' 33 � up to Gravity Line _ , t � - . 1711 �l�tlltl � � ? All, Aerial Photograph (Source: Bing Maps) 250 125 0 250 N Feet ath: L:\ 2294 170 \mxd \SE AIt\mxd \Water and SewerO Gons CenterRdNW.mxd Map ID PIN Bldg # Street Ow ner Map ID PIN Bldg # Street Ow ner 0 053- 2311923430004 20115 CO RD NO 10 10 -50 PROPERTIES LLC 25 053- 2611923120005 20209 CO RD NO 50 EDNA G LLC 1 053 - 2311923440015 20020 CO RD NO 10 ST THOMAS THE APOSTLE CHURCH 26 053 - 2611923120012 20110 AUGER AVE K & R LEWIS PROPERTIES LLP 2 053 - 2311923440018 20000 CO RD NO 10 CH OF ST THOMAS OF CORCORAN 27 053 - 2611923120013 20120 AUGER AVE K & R LEWIS PROPERTIES LLP 3 053 - 2611923110006 52 ADDRESS UNASSIGNED S W TREPTAU & M T TREPTAU 28 053 - 2611923120014 20125 AUGER AVE PRO DEVELOPMENT PROP LLC 4 053- 2611923110008 20045 CO RD NO 10 SCOTT W TREPTAU 29 053 - 2611923120015 20115 AUGER AVE GRANMOR LLC 5 053 - 2611923110009 20101 CO RD NO 50 S W TREPTAU & M T TREPTAU 30 053 - 2611923120016 52 ADDRESS UNASSIGNED COMMERCE STREET PARTNERS LLP 6 053 - 2611923110013 7625 CO RD NO 116 J H RYAN & D RYAN 31 053 - 2611923120017 20175 CO RD NO 50 FORSBERG PROPERTIES LLC 7 053 - 2611923110016 7559 CO RD NO 116 CORCORAN CORNER LLC 32 053 - 2611923140014 20095 75TH AVE N WW CONSTRUCTORS INC 8 053 - 2611923110019 7631 COMMERCE ST L M & S N OA RE TRUSTEES 33 053 - 2611923140018 19950 75TH AVE N LORE) & DONS LEUER 9 053- 2611923110022 19905 CO RD NO 10 A & P KRAL 34 053- 2611923140024 20010 75TH AV E N LE= W SUNRAM 10 053 - 2611923110025 52 ADDRESS UNASSIGNED ST THOMAS CHURCH 35 053 - 2611923140026 20050 75TH AVE N T L & L E HILDE 11 053- 2611923110030 7670 COMMERCE ST TMR PROPERMES LLC 36 053 - 2611923130012 20160 75TH AVE N G & M PROPERTIES INC 42 053 - 2611923110031 7604 COMMERCE ST IRS HOLDINGS LLC 37 053 - 2611923130013 20150 75TH AVE N JOMICO INC 13 053 - 2611923110035 19945 75TH AVE N D W LADDUSAW & S M LADDUSAW 38 053- 2311923430003 20121 CO RD NO 10 JOSEPH ANDRES 14 053 - 2611923110036 20015 75TH AV E N D G & C J FAC KLER 39 053 - 2611923110005 20045 Cb RD NO 10 WILLIAM G TREPTAU 15 053 - 2611923110037 20055 75TH AVE N DAVID B ANDERSON 40 053 - 2611923110007 20037 CO RD NO 10 F A WALDRON & D E BENSON 16 053- 2611923110038 7550 COMMERCE ST FAIRWAY LLC 41 053 - 2611923110020 7591 COMMERCE ST T E GLEASON & K M GLEASON 17 053 - 2611923110041 7555 CO RD NO 116 DAVID A REMER ET AL 42 053 - 2611923110029 7590 COMMERCE ST PHILIP J KERBER 18 053 - 2611923110045 52 ADDRESS UNASSIGNED CORCORAN CORNER LLC 43 053 - 2611923110039 19925 75TH AVE N L G LEUER & D A LEUER 19 053 - 2611923110046 7610 COMMERCE ST M E INDUSTRIES LLC 44 053 - 2611923110040 19905 75TH AVE N L G B INC 20 053 - 2611923110048 19925 CO RD NO 10 JEFFREY L JOHNSON 45 053 - 2611923110043 7575 COMMERCE ST DANNY L & EILE N E PETRIE 21 053 - 2611923120001 20113 CO RD NO 50 S W TREPTAU & M T TREPTAU 46 053 - 2611923110049 52 ADDRESS UNASSIGNED COMMERCE STREET PARTNERS LLP 22 053- 2611923120002 20123 CO RD NO 50 KATHLEEN ROEiL 47 053- 2611923140019 19910 75TH AVE N G & M PROPERTIES INC 23 053 - 2611923120003 20137 CO RD NO 50 HEDI ANN SHAWD 48 053- 2611923140025 7525 COMMERCE ST MANITOU GROUP LLC 24 053 - 2611923120004 20201 CO RD NO 50 ADAM DAVID LLC CITY OF CORCORAN Wenck APR 2012 Engineers - Scientists 1800 Pioneer Creek Center Downtown Water and Sewer Trunk Lines Business Professionals Maple Plain, MN 55359 -0429 Figure 1 www.wenck.com 1- 800 - 472 -2232 ATTACHMENT B Lift Station to CR 116 Manhole October 11, 2012 Lift Station Background Downtown gravity sewer serviced by Lift Station City Park property location Services downtown, Schendel and south of CR 50 Lift Station Master Sewer Plan shows gravity to north One Lift Station near City Hall to pump north Park lift station "temporary" which may be in use for many years Pump to manhole on CR 116 Flows Lift station stay in use until MCES lift station at Capacity Downtown Gravity FS costs were $109,000 (no mobilization, electrical, engineering, etc.) Stand Alone project w/ mob. engineering, permitting, no land acquisition cost (use CR 50 ROW) $200,000 - $250,000. Flows Stand Alone project w/ mob. engineering, permitting, no land acquisition cost (use CR 50 ROW) $200,000 - $250,000. r4) Vb V') 0 VL 4D llfq oli, 1O of u VI) 3 J�7\ 5/24/12 tcc To: All property owners in and around the Corcoran downtown business district. From: Business owners Todd Russ & Brad Smoldt, Commercial Door Systems, and Ginny Johnson, A -1 Outdoor Power. City Council members Tom Cossette and Rich Asleson Regarding: Survey to determine property owners' preference for a proposed sewer and water system design to serve the downtown business district area. The options will be: 1. A low pressure sewer main with water supplied by Maple Grove. 2. A gravity sewer main with water supplied by Maple Grove. 3. No preference —would utilize either system when available at the costs specified. 4. Not interested or opposed —would not utilize either option at the costs specified. Please take the time to complete the enclosed survey. Return envelopes are enclosed. The opportunity for an improvement like this to your business area will not come along again. Accurate information will help the Council make the best decision. Background: In 1988 the City created a TIF Plan (Tax Increment Financing Plan) to generate funds to encourage new development and development within areas which are already built up, provide employment opportunities, and improve the local tax base. The Plan has a duration of 25 years and thus will expire at the end of 2013. Any TIF funds not spent or committed by the expiration date must be returned to the County for redistribution to the City, County, and local school district. Each property tax payer in the city has been contributing indirectly since 1988 to build the value of the TIF Fund. The City has approved spending TIF funds on a project that will install sewer and water mains along a westerly route from the Maple Grove border just north of Lions Park to a point on the west side of CR116 in the St. Thomas Church parking lot. This is called the Base Project. Base Project construction will not exhaust 100% of the TIF funds. The City has the discretion to spend remaining funds on additional worthy projects or return the money to the County. The City's share of the redistributed money would be about 32% of the total returned. Rumors of the possibility of sewer & water for the Corcoran business district have been circulating since about the first of the year. At that time the lone proposed design was the low pressure system of Option 1 below. Owners of the 31 business properties along Commerce Street, Auger Avenue, 75th Avenue, and CR 116 were asked whether they would be favorable to sewer & water service at a total hooked up cost of approximately $25,000 per lot. The $25,000 was understood to include all SAC/WAC charges and a $10,000 estimated average cost to connect each private building to the mains in the street. It was assumed that TIF money would cover 100% of the cost to install the mains in the right -of – way. Replies were received from all 31 properties with 28 in favor and 3 not in favor of sewer and water service at the current time. Since then, meetings between property owners and the City Council have resulted in the costing of a gravity sewer alternative, Option 2 above. It is apparent at this time that some owners would prefer the gravity system to the low pressure system. This owners' preference poll will be extremely helpful to the Council as it contemplates the options presented. The Options Option 1 —Low pressure sewer main (See Figure 1). A 12 -inch water main is installed in the ditch along each interior road of the business district. A 3- or 4 -inch low pressure sewer main is installed in the opposite ditch. This system requires an on premises tank and pump to transfer effluent from the owner's building to the low pressure main. At each pumping cycle, the main is pressurized and effluent is pushed toward the manhole on the west side of CR116 where it enters the gravity main of the base project. Cost of this system is estimated to be $1,062,000. If TIF money is used to fully fund the project, there would be no assessment to property owners for project costs. However, each lot would be responsible for City and Met Council access charges at the time of hook -up, and, of course, for its own equipment costs to get from the building to the street mains. The Met Council sewer access charge (SAC) is typically about $2300 per low volume user. The City will also charge fees to access the system. At this time the City's SAC and WAC (water access charge) have yet to be established. Pros: a) Lowest cost sewer and water service. b) No street reconstruction costs — street repair only in the areas where mains cross streets. Cons: c) Drainfields and mounds can be eliminated and the space utilized more productively a) A tank and pump is still required to access the sewer main. Most owners will be able to use a tank and pump from their current system. b) The streets would not be reconstructed at this price point. Any future street reconstruction would be accomplished by an additional per lot assessment. At this time the City judges the streets to be in fair condition, needing a regularly scheduled overlay in the next 5 -10 years. Currently, the City has not assessed neighborhoods for routine overlay projects. c) Streets would not be updated with curb and gutter. Storm water would continue to be transported in the ditches as now. Gravel shoulders would remain. d) There has been concern expressed by some owners regarding the capacity of a 3 -inch low pressure sewer main. Specifically, would the addition of a high volume sewer /water user to the business district overburden the system? Or, would the type of new business expansion be limited by the capacity of a 3 -inch pipe? The answer is that the low pressure sewer main can accommodate foreseeable expansion for the next 20 years with only slight modifications to either the system design or an owner's individual design. The addition of a high volume user would not adversely affect other users. Option 2— Gravity sewer main (See Figure 3). A 12 -inch water main and an 8 -inch gravity sewer main are installed under the existing interior streets. The gravity sewer main drains to a lift station located on park property on the north side of CR50 and is then pumped to the manhole on the west side of CR116 where it enters the gravity main of the base project. All interior streets are reconstructed with curb and gutter and widened to 32 feet. Storm sewer is installed and the streetside ditches are eliminated. Cost of the system including street reconstruction is estimated to be $2,293,000. If $1,146,500 of TIF money (roughly similar to the $1,062,000 of Option 1) is used to fund 50% of the project costs, the remaining $1,146,500 would be assessed to the 43 properties of Figure 2. (Pro umbers 2, 10, 18, 30, 3 were not included for various reasons.) The best estimate per lot assessment is theft' $26,665 ayable over 10 years typically. As in Option 1, each lot is responsible for the Met Council WAC of $23 an ity's SAC and WAC which are undetermined at this time. Costs for equipment connecting the building to a street mains may be less than in Option 1 since no holding tank or pump is required. 5-L 15 O S? L ( 'r( Pros: [!` a) The tank and pump of Option 1 are eliminated in the gravity system. b) The drainfield and all septic tanks are eliminated. c) The streets would be completely reconstructed with curb and gutter at a width of 32 feet. No additional street assessments would be expected for another about 30 years. d) A storm sewer system would more precisely direct street and ultimately parking lot /driveway runoff. e) This system creates the lift station that will eventually serve a much wider area than just the business district. f) The 8 -inch gravity pipe has greater capacity than the 3 -inch low pressure pipe of Option1. There should be no perceived capacity issues for any foreseeable new development or expansions for the next 20 years. Cons: a) Higher cost to property owners. b) Longer period of street disruption. For additional information about Options 1 and 2, the TIF Plan, project costs, or any other details, contact these people: Tom Cossette, councilmember, 763 -494 -9937 Rich Asleson, councilmember, 763 - 428 -2535 Todd Russ, Commercial Door, 763 - 494 -9533, ext 115 Brad Smoldt, Commercial Door, 763 - 494 -9533, ext 102 Greg Ebert, Ebert Construction, 763 - 416 -5857 Loren Leuer, Westside Tire, 763 - 420 -2100 Survey ❑ Option 1 —Low Pressure Sewer Choose this option if you would connect to sewer and water service when it becomes available, but you think the extra cost of Option 2 is too high. Comments: ❑ Option 2— Gravity Sewer Choose this option if you would connect to sewer and water service when it becomes available, and you would pay the higher price for the street upgrade. Comments: ❑ Option 3 —No Preference Choose this option if you would connect to sewer and water service when it becomes available, but you don't have a preference for one design over another, and would side with the majority. Comments: ❑ Option 4 —Not interested or opposed Choose this option if city sewer and water is unnecessary to your business operation, and you would not utilize either at the cost specified. Comments: Provide comments if the options don't quite fit your opinion, or if you would prefer somewhat different options. Signatures: Name (print) Business name Business N a a N & $ g 0�L��g3�Saao� J 1 U' " m Zm ZW i 0 O dm U ` N W a��1?;; W a' W W fj vmj Z Z Z Z Z Z o 0 0 N W ° Z wZ p gg > a > a a Q a > > a a a p x zx zi p p p o FZ p S p N p Q 8 S N O N O N O N O N O N N N O N S N Oml S N O N O N O N O N S N S N h A N A A N N M1 N IA W N q N M Y o N t0 A< m N N N O pAp N N � m�nn y O to Od m N � O v 8 8 25 $ 8 8 S s y E m- m m m m m m m m m m m m- m m m N N N N N N. 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Y W c O E E °/o > a) a) o v o ° E .0 + E O E E > > � H N p O H CO O O O ,OQ O a) a ati , o- 0 v Q S E E E E Q Q Q Q m V p r_.t /'\ LL m AW w N ^E W V / +J V V mmffl, 0 i M9 O ns° r� d- .v �v d�- 0^ v� a0 0 r- Q ffve G� � U + co E i m C= rl W o d' L O CD N Qm N L = b�4 by ^ 6NA si [r by c o v a �� O o O O t N li D E 'O ~ O O_ O O �^ 'O " O Y O O O O 'Y v V o o O o Y N m W Q Q D m �- w r— Lo LL E Q F O W M O O mN a`+ vii ri O jrc,)i in S U= N 0 w U Q0 v w �./1 Q N U LL �) l>) 64 LL a) LO m M t0 -�r It rn co (D ° v r I 00 O W Q N b4 b9 tR On y � 0 E O U O O O O n CD N u fn cr� O o 1—O a) N ,O N r N N N O N .--I �-i 4 1� Q CC d b9 kA b4 O O O O� `O U M w bQa r _ V F M ri ri • 1 O t A rq '�% kii 44 U Y Cl °O °O °o W, 5 O O a O CL M r M m U N N N N Q N N N N 4 b'} bR W W O Y O Y O O - O Y °/ a) n a c O E a c 0 a c 0 E m p E C c v o a v o a) w o a) a c o O v o F p 0 E Ln O H O O o O N w o E E E E L Q Q Q m w w U 2 cC O ns° r� d- .v �v d�- 0^ v� a0 0 r- Q ffve G� � U Wenck TO: Dan Donahue, City Administrator FROM: Kent Torve, P.E. City Engineer RE: Trailhaven, Appraiser, and Assessment information DATE: January 15th, 2013 Council Action Requested • Review the enclosed information and advise staff on next steps. Wenck Associates, Inc. 1800 Pioneer Creek Ctr. P.O. Box 249 Maple Plain, MN 55359 -0249 (763) 479 -4200 Fax (763) 479 -4242 E -mail: wenckmp @wenck.com Trailhaven Memo The most recent memo is attached that gives a "strikethrough" approach to updating the project without the side street of Foxline /Treeline in the project. Appraiser Analysis City received an opinion letter from appraiser Waytas on value of pavement to a parcel Assessment Examples A memo on example assessment amounts from surrounding cities is attached for discussion on sewer, water and paving assessments. ATTACHMENT A Wenck Associates, Inc. 1800 Pioneer Creek Ctr. P.O. Box 249 Maple Plain, MN 55359 -0249 Wenck (763) 479 -4200 Fax (763) 479 -4242 E -mail: wenckmp @wenck.com TO: Dan Donahue FROM: Vince Vander Top DATE: September 19, 2012 (Update of prior Memo) SUBJECT: Trail Haven, Foxline, and Treeline Street Project A neighborhood meeting was held on August 22 and the City Council discussed this project at the regular August 23 meeting. It was determined that the neighborhood was reluctant to participate in an improvement project with assessments at the levels presented. The improvement of Trail Haven was briefly discussed at the September 13 regular council meeting. Subsequently, the City Council requested information to evaluate the option of "Trail Haven Only ". This memo modifies previously issued project memos to provide this information. We will present this information at the next Council meeting. Cost Estimate The estimated street improvement expense breakdown is summarized in the table below. The number of lot equivalents (LEs) along each street is also shown. ESTIMATED STREET IMPROVEMENT COSTS CURRENT INDIRECT ROAD CONSTRUCTION TOTAL DIRECT (20/) ACCESS LEs Trail Haven Road -34-.5 (CR 10 to CR 30) $695,000 $139,000 $834,000 31.0 Fe)(I Fle Drove 8 tr�g $366,000 2-9 r,-eelipe Dr -7 $1,195,4)W 9 $1,326,009 5" $695,000 $139,000 $834,000 31.0 The costs of improving Foxline and Treeline are deleted, shown as "strike throughs" in table above. Therefore, the projected costs only include the improvement of Trial Haven Road. The Lot Equivalents (LEs) along Trail Haven were reduced to 3 1. 0 from 31.5 sine it has been determined that an assessment cannot be levied against the cemetery at 93rd and Trail Haven. Assessments Direct access and side street access lot equivalents were previously determined for properties adjacent to each street in the proposed project area. Assessment values shared at the neighborhood meeting were $12,750 per LE and $3,200 per side street access LE (Total of $15,950 for LEs along Foxline and Treeline) and $12,750 assessment per LE along Trail Haven. A base assessment of $12,750 was used as it equated to 70% of the total cost to improve the Foxline /Treeline residential streets per LE. This assessment is proposed for all properties along Foxline, Treeline, and Trail Haven. A $3,200 assessment per side street access LE was used as it is 25% of the $12,750 per LE assessment. The tables below assume the same level of assessment. The Council could consider a reduced assessment value (e.g $ l OK/LE). All assessment revenues would be reduced proportionately. ROAD Trail Haven Road (CR 10 to CR 30) Foxline Drive Treeline Drive The table below compares the project expenses with the revenue sources. This project should result in an anticipated surplus of around $377,500 after assessments due and state aid funds are included. Any adjustments to the improvement or amount of the assessments will impact the end result. DIRECT SIDE STREET MSA ELIGIBLE AMOUNT ASSESSMENTS EXPENSES ROAD TOTAL Trail Haven Road ASSESSMENT ASSESSMENT ($499,925) SIDE STREET $834,000 $395,250 TOTAL DIRECT ACCESS LEs TO ($12,750/LE) ($3,200 /LE) ASSESSMENT ACCESS LEs Treeline Drive W6;898 $0 $49 $22,400 $0 $36,759 ($22,400) TRAIL HAVEN $ ,,mow $834,000 $832,275 $481,650 $834,000 e0, ($481,650) $0 31.0 $395,250 $395,250 29 20.0 c2 $64,990 $64,000 X99 $64,000 -7 7 c9 $22,499 $22,400 $iii,659 $22,400 88-5 $746,876 $86400 $832,276 31.0 27.0 $395,250 $86,400 $481,650 The table below compares the project expenses with the revenue sources. This project should result in an anticipated surplus of around $377,500 after assessments due and state aid funds are included. Any adjustments to the improvement or amount of the assessments will impact the end result. REVENUES TOTAL ASSESSMENT MSA ELIGIBLE AMOUNT CITY CONTRIBUTION EXPENSES ROAD TOTAL Trail Haven Road c"Q ($499,925) (CR 10 to CR 30) $834,000 $395,250 $834,000 ($395,250) Foxline Drive 9AS $0 $255,999 $64,000 $0 $iii,999 ($64,000) Treeline Drive W6;898 $0 $49 $22,400 $0 $36,759 ($22,400) $ ,,mow $834,000 $832,275 $481,650 $834,000 e0, ($481,650) Potential Changes to City Contribution As discussed previously, the potential project surplus could be reduced based on the following factors: Side Street Assessments Lots along Foxline and Treeline will benefit from the improvement of Trail Haven. A $3,200 /LE assessment was assumed for this memo. While this assessment can be justified, it must be confirmed with an appraiser as sustainable. If the side street assessment is not pursued, the project net surplus would be reduced by $86,400. Agricultural Assessments Assessment Policy Section K "Postponed Assessments of Land in Agricultural Use" states in summary that agricultural parcels may have all but one assessment per 40 acres postponed with interest. In other words, one assessment per 40 acres is levied with the project while remaining assessments are deferred and become payable with the improvement of the property. Refer to Section K for more detail. Potentially 7.5 LEs could be deferred on the Trail Haven project. This would defer $95,625 of the potential project surplus until the future. Reduced Assessment Rate All assessment amounts must be sustainable according to the MN Chapter 429 assessment requirements. The Council could discuss a reduced assessment rate. The project surplus would be reduced accordingly. A reduced assessment amount could lead to a higher city participation rate on non -state aid roads also. Proiected Cash Flow Summarized in the table below is a general outline of the cash flow required to finance the project. PROJECTED CASH FLOW DATE ACTIVITY EXPENSE REVENUE BALANCE Indirect cost for design and October - Feb /Mar public process. This cost would $iig,599 c "' ) 2013 be incurred from project $69,500 $(69,500) inception up thru the bid After the bid /Contract award: $792,399 $792,300 $9A $722,800 March 2013 Encumber State Aid funds (95 %) $832,275 $- Issue assessment bonds $481,650 $1,204,450 Construction costs will be $ $40 ,'009 realized in summer of 2013 $695,000 $509,450 Indirect costs for construction April to Nov. 2013 engineering and public process $ii0,300 $29 would be incurred in fall and $69,500 $439,950 spring The project would be closed in Spring 2013 the spring /summer of 2013. $41,700 5 The final 5% of MSA funds $481,650 would be collected. Collect current assessments /Pay bond. $832,275 $ � 2013 -2033 Assessments would be collected $481,650 $386,025 $386,025 over a 10 to 20 -year period and used to make bond payments. Collect deferred assessments Undefined (timing of collection would $95,625 c2" depend on property $481,650 improvement) Other Points Other project information including the advancement of Municipal State Aid funding and the project schedule have not changed. Next Steps The next step to initiate an assessment project is to request an Engineer's Report per Ch. 429 statute. This would include coordination with an assessor. This could be brought back for an October or November Council meeting. ATTACHMENT B Wenck Engineers • Scientists Business Professionals MEMORANDUM TO: Dan Donahue, Administrator City of Corcoran FROM: Vince Vander Top, P.E. Wenck Associates, Inc. DATE: October 18, 2012 SUBJECT: Assessment Manual Wenck Associates, Inc. 1800 Pioneer Creek Center P.O. Box 249 Maple Plain, MN 55359 -0249 (800) 472 -2232 (763) 479 -4200 Fax (763) 479 -4242 wenckmp @wenck.com www.wenck.com The Corcoran City Council previously reviewed the city's assessment policy. Recommendations to modify the policy were provided in an August 15, 2012 memo. The Council discussed the recommendations at the August 23 meeting. An outcome of the discussion was to expand the policy to address assessments for other improvements beyond street improvements. The current Corcoran policy is silent in that regard. Staff has collected assessment policies from three cities: Dayton, Delano, and Medina. The three policies were provided to council members for review. While all policies are consistent with League of MN Cities guidelines and state statutes, the level of detail ranges significantly. All policies address assessments for different types of improvements. Dayton's is the most succinct while Medina's policy is much more detailed and specific. Delano's is in between in regard to the level of detail. We assisted Delano in the revision of their policy two years ago. The following is a brief summary of the three policies: Improvement Type Corcoran Dayton Delano Medina Streets New Construction 100% 100% 100% 100% Overlays NA 25% to 50% Not Assessed Not Addressed Collector Reconst Local Road Equivalent Local Road Equivalent 50% for Comm /I ndust 22% to 40% Local Reconst 70% to 100% 25% to 50% 30% 50% Private Drive Access 100% NA NA NA Dust Control NA Not Assessed NA NA Seal Coats NA Not Assessed Not Assessed NA Driveway Appr. NA NA NA 100% Alleys NA NA 100% 50% Sidewalks and Trails T: \2294 - Corcoran \01 - General \Phase 100 - General \Special Assessment Policy 2012 \Memo 10- 18- 12.docx Dan Donahue City of Corcoran October 18, 2012 Page 2 of 3 Memorandum: Assessment Manual NA = Not Addressed Beyond a comparison of assessment rates, each policy includes similar yet different information. It is recommended that the Council consider the following additions to the Corcoran Policy. 1. List of Improvements. We recommend adding a list of improvements and maintenance costs eligible for assessment. The other three policies have such lists. Dayton's is arguably too brief while Medina's is too definitive. Medina categorizes improvements into three "types ". Delano's list is broad although certain items should be deleted and others added to meet Corcoran's needs. 2. Discuss interest rate. Delano adds 0.5 %; Medina 2.0% and Dayton's policy does not specify. Corcoran is currently at 1.0% Council will need to discuss this further. 3. Review methods of assessment: All policies include per lot and front foot methods. Dayton and Medina also include area methods. We recommend adding an area method. Adding this method may be advantageous for storm sewer assessments, for example. 4. Deferment of assessments: The Corcoran policy only considers Green Acre deferments. Medina is similar. Dayton is relatively silent other than a broad definition. Delano outlines Senior, Disability and Military deferments. Council could discuss adding other deferments. 5. Utility assessment rates: Delano is very brief and broad in terms of utility assessment rates. Medina is very specific. Dayton is less specific but trunk and lateral benefit assessment costs are defined. We recommend a brief and broad definition similar to Delano at this point. This will provide flexibility in new projects. Some of Dayton's definitions could also be added. In general, you find cities' policies develop based on cities' unique issues, tax base, sources of revenue, and project history. All policies must comply with state statute but latitude is taken in several areas. T: \2294- Corcoran \01 - General \Phase 100 - General \Special Assessment Policy 2012 \Memo 10- 18- 12.docx New Construction NA NA 100% 100% Reconstruction NA NA 30% NA Trails NA NA Not Assessed NA Storm Sewer New Construction NA Utility fees and Area Area Area Reconstruction NA Utility fees and Area Project Basis Up to 50% - Area Sanitary Sewer Trunk Sewer NA Area Area 100% to Area New Construction NA 100% 100% 100% Lift Stations NA Area Area 100% to Area Reconstruction NA Utility fees and assessment Project Basis Up to 50% depending on age Water Main New Construction NA 100% 100% 100% Reconstruction NA Utility fees and assessment Project Basis Up to 50% depending on age NA = Not Addressed Beyond a comparison of assessment rates, each policy includes similar yet different information. It is recommended that the Council consider the following additions to the Corcoran Policy. 1. List of Improvements. We recommend adding a list of improvements and maintenance costs eligible for assessment. The other three policies have such lists. Dayton's is arguably too brief while Medina's is too definitive. Medina categorizes improvements into three "types ". Delano's list is broad although certain items should be deleted and others added to meet Corcoran's needs. 2. Discuss interest rate. Delano adds 0.5 %; Medina 2.0% and Dayton's policy does not specify. Corcoran is currently at 1.0% Council will need to discuss this further. 3. Review methods of assessment: All policies include per lot and front foot methods. Dayton and Medina also include area methods. We recommend adding an area method. Adding this method may be advantageous for storm sewer assessments, for example. 4. Deferment of assessments: The Corcoran policy only considers Green Acre deferments. Medina is similar. Dayton is relatively silent other than a broad definition. Delano outlines Senior, Disability and Military deferments. Council could discuss adding other deferments. 5. Utility assessment rates: Delano is very brief and broad in terms of utility assessment rates. Medina is very specific. Dayton is less specific but trunk and lateral benefit assessment costs are defined. We recommend a brief and broad definition similar to Delano at this point. This will provide flexibility in new projects. Some of Dayton's definitions could also be added. In general, you find cities' policies develop based on cities' unique issues, tax base, sources of revenue, and project history. All policies must comply with state statute but latitude is taken in several areas. T: \2294- Corcoran \01 - General \Phase 100 - General \Special Assessment Policy 2012 \Memo 10- 18- 12.docx Dan Donahue City of Corcoran October 18, 2012 Page 3 of 3 Memorandum: Assessment Manual As an overall recommendation, the Council should review the policies and identify the areas of importance to the City of Corcoran and areas in which additional detail should be provided in our assessment policy. We anticipate this will be discussed at the October 25 Council meeting. Staff could "backtest" a few options to allow Council to review the impacts to the Five Year Financial Plan recently completed. T: \2294 - Corcoran \01 - General \Phase 100 - General \Special Assessment Policy 2012 \Memo 10- 18- 12.docx ATTACHMENT C Real Estate Consulting Letter P s s 4 fmEW Cvvn Paved Road Project (Red & Blue) Property: and Side Street Access for Foxline & Treeline (Blue) Corcoran, MN 55340 City of Corcoran Client: Attn: Vincent Vander Top, P.E. 1800 Pioneer Creek Center Corcoran, MN 55359 Effective Date: October 10, 2012 Prepared Bv: William R. Waytas, Appraiser NAGELL APPRAISAL & CONSULTING 7515 Wayzata Boulevard Minneapolis, MN 55426 Telephone: (952) 544 -8966 Fax No. (952) 544 -8969 File #G1210001 NAGELL APPRAISAL & CONSULTING 7515 Wayzata Blvd. #115 Minneapolis, MN 55426 Established in 1968 City of Corcoran Attn: Vincent Vander Top, P.E. 1800 Pioneer Creek Center P.O. Box 249 Corcoran, MN 55359 Dear Mr. Vander Top: Minneapolis St. Paul: Central Fax: 952 - 544 -8966 651- 209 -6159 952 - 544 -8969 November 13, 2012 Project: The City of Corcoran is proposing to make street improvements (in 2013) to Trail Haven Road, Foxline Drive and Treeline Drive from gravel roads to paved streets within the city (see attached map for the location). The city has been paving gravel roads throughout the city over the years. Assignment: Per your request, you desire to know the benefit (if any) as it impacts properties along Trail Haven Road, Foxline Drive and Treeline Drive. You also desire to know if there is any benefit to Foxline Drive and Treeline Road which use Trail Haven for side street access. Scope: In accordance with your request, a drive -by viewing of the properties has been made along with some general market comments regarding benefit (if any) for the proposed project above as it relates to the subject market. As discussed, no specific sales data has been collected for this assignment. The general market comments herein are based on past appraisals, experience, and market information. The project area was viewed on October 25, 2012 by William R. Waytas, Certified General Appraiser, MN. The existing road condition and project information was provided by Vince Vander Top of Wenck Associates. Area Description: The City of Corcoran is a western outlying suburban community located approximately 35 minutes northwest of Downtown Minneapolis. Access is considered average to good, as many county roads run through the area. The commercial portion of Corcoran is located at the intersection of County Road 10 & 116. The remainder of the city is mostly made up of rural residential, large estate -sized residential and newer scattered single - family residential developments. Nearby /competing communities include the western Hennepin County Area; Medina, Hanover, Greenfield, Hassan, Independence, Dayton, etc. Subject Properties: The properties that border Trail Haven Road along with side streets (Foxline Drive and Treeline Drive) primarily consist of detached single family residential homes on small acreage parcels. Also located in the project area are some larger acreage parcels and farm properties. Most of the residential dwellings are average quality with 1- story, 1 '/z -story or two -story design, and appear to have been built within in the past 100 years. It is interesting to note although the subject properties are on gravel roads and about half of the property owners have a paved or concrete driveways. Nagell Appraisal & Consulting 952 -544 -8966 1 w .callnagell.com 2 Letter — continued Existing Road Situation and Condition: Physical Condition of the Road: The existing roads are currently graveled. The roads require continuous and costly maintenance as the subgrade appears to be susceptible to moisture. The existing roads appear to have exceeded the original expected life and are not up to current road standards. Functional Design of the Road: The existing gravel design is dated and the base material no longer appears to provide adequate support for the road bed. Drainage appears to be compromised as a result of the design. Gravel roads do not meet the expectations of typical market participants in this suburban market for re- development, resale value, and /or updating the current uses. Overall, the existing street improvements are in fair to poor condition, look dated and reflect likewise on the adjoining and side street properties. Gravel roads create significantly more dust and require users of the road to wash their cars more. Proposed Road Improvements: The city is proposing to upgrade Trail Haven Road, Treeline Drive and Foxline Drive from gravel to a paved surface road. Trail Haven Road will be a 9 ton road between County Road 30 to County Road 10 which is just over 1 mile. It will be 24' wide plus 4' gravel shoulders on each side. Treeline Drive and Foxline Drive will be 24' wide plus 1' gravel shoulders on each side. The foundation and base of the road will also be improved to current standards to facilitate better drainage, keep the road base dry and provide safer road conditions. Reportedly, the new street improvements are to last for over 20+ years. 3 Nagell Appraisal & Consulting 1 952- 544 -8966 1 www.callnagell.com Letter — continued Discussion of Market Benefit: Listed below are the factors that will be taken into consideration concerning the potential benefit to the properties. Description 1) Road Surface Gravel :Change Paved 2) Base Condition Poor New 3) Curb N/A N/A 4) Drainage Poor Adequate 5) Storm Sewer Surface Surface 6) City water N/A N/A 7) City sewer N/A N/A 8) Sidewalk N/A N/A 9) Street Lights N/A N/A 10) Functional Design of Road Dated New 11) Traffic Management Fair Average 12) Pedestrian Use (biking, walking etc.) Fair Good 13) Median N/A N/A 14) Road Proximity to properties N/A N/A 15) Dust Yes Nil 16) Visual Impact on Properties Poor New 17) Side Street Users (Foxiine, Treeline) Gravel Paved Nagell Appraisal & Consulting 952- 544 -8966 1 v .callnagell.conn 4 Letter — continued Based on the preceding grid, the subject properties will improve in 9 of the 17 categories. Market participants generally recognize that streets, like many home components (heating, siding, driveways, patios, etc.), need replacing when nearing the end of their economic life. A typical buyer in the subject market commonly prefers a paved road surface road versus a gravel road. In addition to visual benefit, new paved street improvements provide better and safer use for pedestrians (biking, walking, stroller, rollerblading, etc.) and drivers, also, less dust and need for washing the car). The new street will enhance potential for re- development and /or updating the current properties. Properties that directly abut and side streets that use and /or could use (future development) Trail Haven Road will benefit. Based on past appraisals and market information, it is not uncommon for properties like those in the competing markets like the subject to realize an increase in price for new street improvements. For most properties (depending on site size, building quality, type of use and overall appeal) the average benefit for a buildable /existing lot with frontage on Trail Haven Road could be around $15,000 to $20,000 per property. The lots along Foxline Drive and Treeline Drive are on average generally smaller than on Trail Haven, also the road is less substantial. For most properties (depending on site size, building quality, type of use and overall appeal) the average benefit for a buildable /existing lot with frontage on Foxline Drive and Treeline Drive could be around $13,000 to $16,000 per property. For existing side street users along Foxline Drive, Treeline Drive and potential future lots on side streets off Trail Haven Road the average benefit for a buildable /existing lot could be around $3,000 to $4,000 per property. Significantly oversized or undersized properties with respect to land and /or building improvements could be outside this range. Conclusion: The benefit amount above should not be construed or relied on as being an appraisal, but are observations based on the overall market. If an appraisal were made on the individual properties, the actual benefit amount could vary and /or differ. If you have additional questions, please do not hesitate to contact us. Sincerely, William R. Waytas, SRA, CRP Certified General MN 4000813 Enclosures: Location Map, Aerial Map, Project Map, Subject Photos, Qualifications, Engagement Letter www.callnagell.com 5 Nagell Appraisal & Consulting 1 952- 544 -8966 1 ulnnv.callnagell.com LOCATION MAP Trail Haven is in Red (To be Paved), Foxline and Treeline to be paved and are in Blue (Side Street Users) g U t � e � snr }° r ad V cam _ l 93rd - Are -N= - - -- __ - -- _ I Ek �` f I Meister Rd Nagell Appraisal & Consulting 1 952 - 544 -8966 I w .callnagell.com 0 4 n "M. Trail Haven is in Red (To be Paved), Foxline and Treeline to be paved and are in Blue (Side Street Users) g U t � e � snr }° r ad V cam _ l 93rd - Are -N= - - -- __ - -- _ I Ek �` f I Meister Rd Nagell Appraisal & Consulting 1 952 - 544 -8966 I w .callnagell.com 0 PROJECT MAP f�V - n � _ w' 10 r a . Far left blue vertical line is Foxline Drive (to be paved). Far right red vertical line is Trail Haven Road (to be paved). Blue horizontal line is Treeline Drive (to be paved). 7 Nagell Appraisal R Consulting 1 952- 544 -8966 1 www.ca[Inagell.com SUBJECT PHOTOGRAPHS Looking North on Trail Haven Looking North on Trail Haven Nagell Appraisal & Consulting 952 -544 -8966 1 w .callnagell.com 8 SUBJECT PHOTOGRAPHS House on Trail Haven House on Trail Haven Nagell Appraisal & Consulting 1 952 -544 -8966 1 w .callnagell.com d 0 I SUBJECT PHOTOGRAPHS Looking North on Trail Haven Looking North on Trail Haven Nagell Appraisal & Consulting 1 952 - 544 -8966 1 w .callnagell.com 10 r f SUBJECT PHOTOGRAPHS 'I I Far north end of Trail Haven (not included in project, Grove Nursery at right) VialI Looking South on Trail Haven 11 Nagell Appraisal & Consulting 1 952- 544 -5966 1 w .callnagell.com SUBJECT PHOTOGRAPHS Looking South on Trail Haven Looking West on Treeline (side street access to Trail Haven) Nagell Appraisal & Consulting 1 952 -544 -8966 1 w .callnagell.com 12 SUBJECT PHOTOGRAPHS House on Treeline Looking South on Foxline 13 Nagell Appraisal & Consulting 952- 5448966 1 w .callnagellxom SUBJECT PHOTOGRAPHS Looking North on Foxline (side street access to Trail Haven) House on Foxline Nagell Appraisal & Consulting 1 952- 544 -8966 1 w .callnagell.com 14 SUBJECT PHOTOGRAPHS Looking North on Foxline Looking South on Foxline 15 Nagell Appraisal & Consulting 1 952 -544 -8966 1 w .callnagell.com SUBJECT PHOTOGRAPHS House on Foxline Looking East on Treeline Nagell Appraisal & Consulting 1 952- 544 -8966 1 w .callnagell.com 16 CURRICULUM VITAE Appraisal Experience Presently and since 1985, William R. Waytas has been employed as a full time real estate appraiser. Currently a partner and President of the Nagell Appraisal & Consulting, an independent appraisal firm (13 employees) who annually prepare 1,500 +/- appraisal reports of all types. Mr. Waytas was employed with Iver C. Johnson & Company, Ltd., Phoenix, AZ from 1985 to 1987. Properties appraised: Commercial - low and high- density multi - family, retail, office, industrial, restaurant, church, strip -mall, fast -food, convenience stores, auto - service and repair, hotel, hotel water park, bed & breakfast, senior /assisted living, treatment centers, schools /colleges, cinema, marina, resorts, campground, lumberyards, numerous special use properties (including historical), and subdivision analysis. Residential — single - family residences, hobby farms, lakeshore, condominiums, townhouses, OREO, historical and land. Eminent Domain — extensive partial and total acquisition appraisal services provided to numerous governmental agencies and private owners. Special Assessment — numerous street improvement and utilities projects for both governmental and private owners. Review — residential, commercial and land development. Clients - served include banks, savings and loan associations, trust companies, corporations, governmental bodies, schools /colleges (University of Minnesota, Metro State University, St. Mary's College), relocation companies, attorneys, REO companies, accountants and private individuals. Area of Service - most appraisal experience is in the greater /metro area (typically within 2 hours of downtown metro) of Minneapolis /St. Paul, MN. Numerous assignments throughout Minnesota. Professional Membership, Associations & Affiliations License: Certified General Real Property Appraiser, MN License #4000813. Appraisal Institute: SRA, Senior Residential Appraiser Designation, General Associate Member of Appraisal Institute Employee Relocation Council: CRP Certified Relocation Professional Designation. International Right -Of -Way Association: Member HUD /FHA: On Lender Selection Roster and Review Appraiser DNR: Approved appraiser for Department of Natural Resources Testimony Court, deposition, commission, arbitration & administrative testimony given. Mediator Court appointed in Wright County. Committees President of Metro /Minnesota Chapter, 2002, Appraisal Institute. Chairman of Residential Admissions, Metro /MN Chapter, Al. Chairman Residential Candidate Guidance, Metro /Minnesota Chapter, AI. Elm Creek Watershed Commission, Medina representative 3 years. Park Commission, Medina, current 17 Nagell Appraisal & Consulting 1 952 - 544 -8966 1 www.calinagell.com Education Graduate of Bemidji State University, Minnesota. B.S. degree in Bus. Ad. During college, summer employment in building trades (residential and commercial) Graduate of Cecil Lawter Real Estate School. Past Arizona Real Estate License. General & Professional Practice Courses & Seminars Course 101 - Introduction to Appraising Real Property. Numerous Standards of Professional Practice Seminar. Fair Lending Seminar. Eminent Domain & Condemnation Appraising. Eminent Domain (An In -Depth Analysis) Property Tax Appeal Eminent Domain Business Practices and Ethics Scope of Work Construction Disturbances and Temporary Loss of Going Concern Uniform Standards for Federal Land Acquisitions (Yellow Book Seminar) Partial Interest Valuation Divided (Conservation Easements, Historic Preservation Easements, Life Estates, Subsurface Rights, Access Easements, Air Rights, Water Rights, Transferable Development Rights) Commercial /Industrial /Subdivision Courses & Seminars Capitalization Theory & Techniques Highest & Best Use Seminar General & Residential State Certification Review Seminar Subdivision Analysis Seminar. Narrative Report Writing Seminar (general) Advanced Income Capitalization Seminar Advanced Industrial Valuation Appraisal of Local Retail Properties Appraising Convenience Stores Analyzing Distressed Real Estate Evaluating Commercial Construction Appraising Distressed Commercial Real Estate Fundamentals of Separating Real Property, Personal Property, & Intangible Business Assets Residential Courses & Seminars Course 102 - Applied Residential Appraising Narrative Report Writing Seminar (residential) HUD Training session local office for FHA appraisals Familiar with HUD Handbook 4150.1 REV -1 & other material from local FHA office. Appraiser /Underwriter FHA Training Residential Property Construction and Inspection Numerous other continuing education seminars for state licensing & Al Appraising Waterfront and Lakeshore Property Youth Soccer and Basketball Coach Speaking Engagements Bankers Auditors Assessors Relocation (Panel Discussion) www.calinagell.com Nagell Appraisal & Consulting 1 952- 544 -8966 1 w .callnagellxom 18 19 NAGELL APPRAISAL & CONSULTING 7515 Wayzata Blvd. #115 Minneapolis, MN 55426 Established in 1968 City Engineer of Corcoran Attn: Vineent Vander Top, P.E. at Wenck 1800 Pioneer C(sek Center P.O. Box 249 Maple Plain, MN 553% Minneapolis: 952 -544 -8966 St. Paul 651.209 -6159 Central Fax 952. 5448968 October 3, 2912 Re: TWO IenN raisons raeuaina the Special 6arx11l eany fw e r Hawn RoMProjttt t) Trail H Mayan Road from County Road 30 to COuntvRwd 1p fnow axphaR etreet. rurrumm nravgl) C onin, Mama Troa Llna ROada this dwOOnn,MN Dear Vincent Thank you for your interest in obtaining services regarding the properties above. Per our comrersat on, you indicated a preliminary opinion of market benefit d any to the adjoining properties in the above project_ Report Use: The report use is to assist the city for guidance regarding assessment determination, Value Typo: This report is not an appraisal, but rather provides a preliminary letter giving a general range of market benefit If any to the general ranges of properties in the projeot. Property Description: Residential properties with varying acreage sizes along Trail Haven. Contact for access, NIA. Scope of Report: (1) Drive by viewing of this subject properties and view the neighborhood. (2) Note the physical an&cr sconomm. factors that could affect the properties. (3) Comment an market benefit if any based on observations of the market (4) Provide a general range of benefit if any for the properties In the project. Report Format: A Letter Raoort wig be used. It has short statements and descriptions including appropriate photos, maps and exhibits are included. Two hand copies ofreporf provided. Fee: The fee is : L Any meetings, owner contact or appraisal reports would be extra and billed at per hour. Any hearing preparation andfor testifying would also be extra and would be billed at per hour. City named above Is responsible for payment. Due Date: The report can be completed in about from signed confirmation. Information needod by the appraiser- Maps and description of before and after Conditions. Our company has 13 employees and has been in business since 1968 and has sufficient knowledge, experience, education, resources and contacts to competently complete this assignment. Neither the employment to make this report, nor the compensation for it Is c0rdingent upon the findings. If you agrea to the above terms, please sign below and return by fax or mail. If you have any additional questions, please do not hesitate to contact me. Sincerely, f Segnaturo. !S i William R. Waylas, SRA, CRP Certified General 4000913,1,4N Nagell Appraisal & Consulting 1 952- 544 -8966 1 www.callnagell.com Wenck Engineers • Scientists Business Professionals MEMORANDUM TO: Dan Donahue, Administrator City of Corcoran FROM: Vince Vander Top, P.E. Wenck Associates, Inc. DATE: October 18, 2012 SUBJECT: Assessment Manual Wenck Associates, Inc. 1800 Pioneer Creek Center P.O. Box 249 Maple Plain, MN 55359 -0249 (800) 472 -2232 (763) 479 -4200 Fax (763) 479 -4242 wenckmp @wenck.com www.wenck.com The Corcoran City Council previously reviewed the city's assessment policy. Recommendations to modify the policy were provided in an August 15, 2012 memo. The Council discussed the recommendations at the August 23 meeting. An outcome of the discussion was to expand the policy to address assessments for other improvements beyond street improvements. The current Corcoran policy is silent in that regard. Staff has collected assessment policies from three cities: Dayton, Delano, and Medina. The three policies were provided to council members for review. While all policies are consistent with League of MN Cities guidelines and state statutes, the level of detail ranges significantly. All policies address assessments for different types of improvements. Dayton's is the most succinct while Medina's policy is much more detailed and specific. Delano's is in between in regard to the level of detail. We assisted Delano in the revision of their policy two years ago. The following is a brief summary of the three policies: Improvement Type Corcoran Dayton Delano Medina Streets New Construction 100% 100% 100% 100% Overlays NA 25% to 50% Not Assessed Not Addressed Collector Reconst Local Road Equivalent Local Road Equivalent 50% for Comm /I ndust 22% to 40% Local Reconst 70% to 100% 25% to 50% 30% 50% Private Drive Access 100% NA NA NA Dust Control NA Not Assessed NA NA Seal Coats NA Not Assessed Not Assessed NA Driveway Appr. NA NA NA 100% Alleys NA NA 100% 50% Sidewalks and Trails T: \2294 - Corcoran \01 - General \Phase 100 - General \Special Assessment Policy 2012 \Memo 10- 18- 12.docx Dan Donahue City of Corcoran October 18, 2012 Page 2 of 3 Memorandum: Assessment Manual NA = Not Addressed Beyond a comparison of assessment rates, each policy includes similar yet different information. It is recommended that the Council consider the following additions to the Corcoran Policy. 1. List of Improvements. We recommend adding a list of improvements and maintenance costs eligible for assessment. The other three policies have such lists. Dayton's is arguably too brief while Medina's is too definitive. Medina categorizes improvements into three "types ". Delano's list is broad although certain items should be deleted and others added to meet Corcoran's needs. 2. Discuss interest rate. Delano adds 0.5 %; Medina 2.0% and Dayton's policy does not specify. Corcoran is currently at 1.0% Council will need to discuss this further. 3. Review methods of assessment: All policies include per lot and front foot methods. Dayton and Medina also include area methods. We recommend adding an area method. Adding this method may be advantageous for storm sewer assessments, for example. 4. Deferment of assessments: The Corcoran policy only considers Green Acre deferments. Medina is similar. Dayton is relatively silent other than a broad definition. Delano outlines Senior, Disability and Military deferments. Council could discuss adding other deferments. 5. Utility assessment rates: Delano is very brief and broad in terms of utility assessment rates. Medina is very specific. Dayton is less specific but trunk and lateral benefit assessment costs are defined. We recommend a brief and broad definition similar to Delano at this point. This will provide flexibility in new projects. Some of Dayton's definitions could also be added. In general, you find cities' policies develop based on cities' unique issues, tax base, sources of revenue, and project history. All policies must comply with state statute but latitude is taken in several areas. T: \2294- Corcoran \01 - General \Phase 100 - General \Special Assessment Policy 2012 \Memo 10- 18- 12.docx New Construction NA NA 100% 100% Reconstruction NA NA 30% NA Trails NA NA Not Assessed NA Storm Sewer New Construction NA Utility fees and Area Area Area Reconstruction NA Utility fees and Area Project Basis Up to 50% - Area Sanitary Sewer Trunk Sewer NA Area Area 100% to Area New Construction NA 100% 100% 100% Lift Stations NA Area Area 100% to Area Reconstruction NA Utility fees and assessment Project Basis Up to 50% depending on age Water Main New Construction NA 100% 100% 100% Reconstruction NA Utility fees and assessment Project Basis Up to 50% depending on age NA = Not Addressed Beyond a comparison of assessment rates, each policy includes similar yet different information. It is recommended that the Council consider the following additions to the Corcoran Policy. 1. List of Improvements. We recommend adding a list of improvements and maintenance costs eligible for assessment. The other three policies have such lists. Dayton's is arguably too brief while Medina's is too definitive. Medina categorizes improvements into three "types ". Delano's list is broad although certain items should be deleted and others added to meet Corcoran's needs. 2. Discuss interest rate. Delano adds 0.5 %; Medina 2.0% and Dayton's policy does not specify. Corcoran is currently at 1.0% Council will need to discuss this further. 3. Review methods of assessment: All policies include per lot and front foot methods. Dayton and Medina also include area methods. We recommend adding an area method. Adding this method may be advantageous for storm sewer assessments, for example. 4. Deferment of assessments: The Corcoran policy only considers Green Acre deferments. Medina is similar. Dayton is relatively silent other than a broad definition. Delano outlines Senior, Disability and Military deferments. Council could discuss adding other deferments. 5. Utility assessment rates: Delano is very brief and broad in terms of utility assessment rates. Medina is very specific. Dayton is less specific but trunk and lateral benefit assessment costs are defined. We recommend a brief and broad definition similar to Delano at this point. This will provide flexibility in new projects. Some of Dayton's definitions could also be added. In general, you find cities' policies develop based on cities' unique issues, tax base, sources of revenue, and project history. All policies must comply with state statute but latitude is taken in several areas. T: \2294- Corcoran \01 - General \Phase 100 - General \Special Assessment Policy 2012 \Memo 10- 18- 12.docx Dan Donahue City of Corcoran October 18, 2012 Page 3 of 3 Memorandum: Assessment Manual As an overall recommendation, the Council should review the policies and identify the areas of importance to the City of Corcoran and areas in which additional detail should be provided in our assessment policy. We anticipate this will be discussed at the October 25 Council meeting. Staff could "backtest" a few options to allow Council to review the impacts to the Five Year Financial Plan recently completed. T: \2294 - Corcoran \01 - General \Phase 100 - General \Special Assessment Policy 2012 \Memo 10- 18- 12.docx -L��h Wenck Engineers • Scientists Business Professionals MEMORANDUM TO: Dan Donahue, Administrator City of Corcoran FROM: Vince Vander Top, P.E. Wenck Associates, Inc. DATE: August 15, 2012 SUBJECT: Assessment Manual Wenck Associates, Inc. 1800 Pioneer Creek Center P.O. Box 249 Maple Plain, MN 55359 -0249 (800) 472 -2232 (763) 479 -4200 Fax (763) 479 -4242 wenckmp @wenck.com www.wenck.com The Corcoran City Council requested that Wenck Associates review its 1989 Assessment Manual, incorporate amendments into an electronic version of the manual, and recommend updates. A printed copy of the 2012 draft reissue of the manual is attached, with an electronic copy available on CD or by email. Appendices to the manual also were converted to electronic format, with minor grammatical and stylistic changes. The appendices are not included with the manual but are available electronically or in printed format. In the draft reissue of the manual, amendments dating from 1990 to 1995 are inserted where appropriate and are dated with blue font. Recommended revisions to the manual are indicated in red font either as added text or strikethroughs. The following explanations accompany these recommendations. 1. Page II -3 • Part G, Advertising for Bids: Dollar amounts are updated to agree with League of Minnesota Cities and state guidelines. 2. Page III -1 • Part C, Assessment Period: Language is repeated after each assessment period length to offer great flexibility to future Councils. 3. Page III -2 • Part F, Properties not Assessed: Cemeteries are deleted so that contributions to road improvements may be allowed by these otherwise tax - exempt properties. This will impact the St. Thomas Church cemetery at the corner of Trail Haven and 93rd Avenue in the Trail Haven Improvement Project. T: \2294- Corcoran \01 - General \Phase 100 - General \Special Assessment Policy 2012 \Memo 8- 15- 12.docx Dan Donahue City of Corcoran August 15, 2012 Page 2 of 2 Memorandum: Assessment Manual 4. Page III -5 • Part H (Special Rules for Assessments), No. 4, Assessing Local Residential Street Improvements • Letter a): A range of assessed costs is recommended to provide greater flexibility. For example, existing residential developments could be assessed at 70 %, whereas new developments could be assessed at 100 %. • Letter c): This text is deleted to simplify the assessment policy for local residential street improvements. 5. Page III -6 • Part H (Special Rules for Assessments), No. 5, Assessing Local Commercial - Industrial Street Improvements • Letter c): This text is deleted to simplify the assessment policy for local commercial - industrial street improvements. 6. Pages III -7 • Part H (Special Rules for Assessments), No. 6, Assessing Collector - Arterial Street Improvements • Letter e): This text is deleted to simplify the assessment policy for local commercial - industrial street improvements. • Letter g): This text is deleted because it is considered overly restrictive with regard to requiring city contribution. 7. Page III -8 • Part H (Special Rules for Assessments), No. 7, Assessing Municipal State Aid System (MSAS) Projects • Letter c): Credit for Assessment on MSA Roads (1990 amendment) is deleted because it offers little value to the policy. • Letter d): Compensation for Easement Acquisition (1990 amendment) is deleted because it offers little value to the policy. 8. Page III -9 • Part H (Special Rules for Assessments), No. 9, Assessing Residential Units Served by Private Driveway Agreement (1995 amendment): Assessment rate is changed to 100% because such property fully benefits from the improvement. • Part H (Special Rules for Assessments), No. 10, Assessing Residential Units Served by a Local Residential Cul -de -Sac: A partial assessment is added for local residential cul -de- sacs that access collector /arterial streets. Benefiting units would share in the cost of the collector street improvement at a rate of 25% to 100 %. This range provides flexibility for different projects and different types of projects ranging from dust control to reconstruction. • Part J, Street Connection (Access) Fees: On pages III -9 and III -10, the amounts in letters a) and b) are questioned because their origin is unknown. Discussion is recommended. Wenck Associates respectfully requests discussion of the above revisions to the assessment manual and Council recommendations for finalization. T: \2294- Corcoran \01 - General \Phase 100 - General \Special Assessment Policy 2012 \Memo 8- 15- 12.docx City of Corcoran Assessment Manual 2012 Draft Reissue with Amendments Incorporated Redlined version: August 15, 2012 CONTENTS INTRODUCTION........................................................................... ............................... ............................iii I. SPECIAL ASSESSMENTS ................................................................................ ............................I -1 A. Theory of Special Assessments ........................................................................... ............................I -1 B. Special Assessment Uses ..................................................................................... ............................1 -1 C. The Benefit Principle ........................................................................................... ............................1 -2 II. SPECIAL ASSESSMENT PROCEDURE ........................................................ ...........................II -1 A. Initiating the Proceedings ............................................................................... ............................... II -1 B. Preparing the Feasibility Study ...................................................................... ............................... II -1 C. Holding a Public Information Meeting ........................................................... ............................... II -2 D. Holding a Public Hearing ............................................................................... ............................... II -2 E. Ordering the Improvement and Ordering Plans & Specifications .................. ............................... II -3 F. Conducting a Project Walk Through .............................................................. ............................... II -3 G. Advertising for Bids ....................................................................................... ............................... II -3 H. Awarding Contracts ........................................................................................ ............................... II -4 I. Holding a Pre - Construction Conference ......................................................... ............................... II -4 J. Conducting a Pre - Construction Walk Through .................................................. ...........................11 -5 K. Issuing Bonds ................................................................................................. ............................... II -5 L. Preparing Proposed Assessment Roll ............................................................. ............................... II -5 M. Holding Assessment Public Hearing .............................................................. ............................... II -5 N. Adopting the Assessments .............................................................................. ............................... II -7 O. Transmitting Assessments to County Auditor ................................................ ............................... II -7 III. SPECIAL ASSESSMENT POLICIES ............................... ............................... ..........................III -1 A. Assessment Costs ................................................................ ............................... ..........................III -1 B. Assessment Rates ................................................................ ............................... ..........................III -1 C. Assessment Period ............................................................... ............................... ..........................III -1 D. Interest Rate ......................................................................... ............................... ..........................III -1 E. Indexes ........................................................................................................... ............................... III -2 F. Properties Not Assessed ................................................................................ ............................... III -2 G. Assessment Definitions ................................................................................. ............................... III -2 H. Special Rules for Assessments ............................................ ............................... ..........................III -3 i Corcoran Assessment Manual 2012 Draft Reissue with Amendments Incorporated T: \2294- Corcoran \01 - General \Phase 100 - General \Special Assessment Policy 2012 \2012 Special Assessment Policy and Amendments redlined.docx I. Deferred Assessments ......................................................... ............................... ..........................III -9 J. Street Connection (Access) Fees ................................................................... ............................... II1 -9 K. Postponed Assessments of Land in Agricultural Use (10/22/92 amendment) .. ......................... III -10 IV. METHODS OF ASSESSMENT ....................................................................... ...........................IV -1 V. SERVICE LIFE OF IMPROVEMENTS ...................................................... ............................... V -1 A. New Improvements ........................................................................................ ............................... V-1 B. Existing Improvements ................................................................................... ............................... V -1 VI. APPENDICES ................................................................................................ ............................... VI -1 A. Street Functional Classification Map ................................................................ ...........................VI -1 B. 35% Petition for Improvements ......................................................................... ...........................VI -1 C. 100% Petition for Improvements ....................................................................... ...........................VI -1 D. Resolution Declaring Adequacy of Petition and Ordering Preparation of Report ....................... VI -1 E. Resolution Ordering Preparation of Report on Improvement ........................... ...........................VI -1 F. Resolution Receiving report and Calling Hearing on Improvement ................. ...........................VI -1 G. Notice of Public Hearing on Improvement ........................................................ ...........................VI -1 H. Certificate of Mailing of Notice of Public Hearing on Improvement ................ ...........................VI -1 I. Resolution Ordering Improvement and Directing Preparation of Final Plans and SpecificationsVI -1 J. Resolution Approving Plans and Specifications and Ordering Advertisement for Bids ..............VI -1 K. Resolution Accepting Bids and Awarding Contract for Improvement .............. ...........................VI -1 L. Resolution Declaring Cost to Be Assessed and Ordering Preparation of Proposed Assessment for Improvement.................................................................................................. ............................... VI-1 M. Resolution Calling Hearing on Proposed Assessment for Improvement .......... ...........................VI -I N. Notice of Hearing on Proposed Assessment for Improvement ......................... ...........................VI -1 O. Certificate of Mailing of Notice of Hearing on Proposed Assessment ......................................... VI- 1 P. Resolution Adopting Assessment ...................................................................... ...........................VI -1 Q. Certificate to County Auditor ............................................................................ ...........................VI -1 R. Examples for Adjusting Front Footage ............................................................. ...........................VI -1 S. Example for Determining Average Street Footage and Equivalent Residential Units .................VI -1 T. Comparison of Assessment Payment Schedule With and Without Green Acres Deferment ....... VI -1 ii Corcoran Assessment Manual 2012 Draft Reissue with Amendments Incorporated T: \2294 - Corcoran \01 - General \Phase 100 - General \Special Assessment Policy 2012 \2012 Special Assessment Policy and Amendments redlined.docx INTRODUCTION The special assessment is a financial tool employed by the City of Corcoran as a means of allocating the costs of specific improvement projects to the benefited properties and spreading those costs over a specified number of years. Special assessments are billed to the property owner along with real estate taxes. There is, however, a distinct difference between taxes and special assessments. Real estate taxes are a function of the real estate as determined by the municipal assessor, while special assessments are a direct function of the enhancement of value or the benefit which a specific improvement gives to the property. Once an improvement project is initiated and it is determined that the improvements are necessary and desirable, the goal of the special assessment procedure is to equitably and consistently allocate and levy the cost of specific improvements to the benefited properties. State Statutes and the courts have extended wide latitudes of authority to municipal councils for determining assessment methods and policies. The purpose of this assessment manual is to set forth the general assessment methods and policies to be utilized by the City Administrator and City Engineer when preparing assessment rolls for approval by the Corcoran City Council so as to assure uniform and consistent treatment to the various properties from year to year. It is emphasized that the following summarization is general in nature, and that certain circumstances may justify deviations from stated policy as determined by the City Council. iii Corcoran Assessment Manual 2012 Draft Reissue with Amendments Incorporated T: \2294 - Corcoran \01 - General \Phase 100 - General \Special Assessment Policy 2012 \2012 Special Assessment Policy and Amendments redlined.docx I. SPECIAL ASSESSMENTS Minnesota State Law, Chapter 429, provides that a Municipality has the power to make public improvements such as: sanitary sewer; storm drainage; water source, storage and distribution facilities; street improvements including grading, curb and gutter and surfacing; sidewalks, street lighting, recreational facilities, etc. A. Theory of Special Assessments Special assessments are an indirect form of taxation. They are a compulsory charge on selected properties for a particular improvement or service which presumably benefit the owners of the selected properties and are also undertaken in the interest of the public. Special assessments have three (3) distinct characteristics: 1. They are a compulsory levy used to finance a particular public improvement program; 2. The levy is charged only against those particular parcels of property deemed to receive some special benefit from the program; and 3. The amount of the charge does not exceed the value of the benefits received. Special assessments are imposed only on real estate. They are never levied against personal or movable property. In theory, special assessments are frequently regarded as being more equitable than property taxes because those who pay them obtain some direct benefits from the improvements undertaken. B. Special Assessment Uses Special assessments have three important applications. 1. The first and most popular use is for financing new improvements, particularly when new tracts of land are being converted to urban use. In this application, they are frequently used to pay for sanitary sewer, storm drainage, water source, storage and distribution facilities, street improvements including grading, curb and gutter and surfacing, sidewalks, street lighting, recreational facilities, etc. 2. Special assessments may also be used to underwrite the cost of major maintenance programs. Large -scale repairs and maintenance operations on streets, sidewalks, watermains, sanitary sewers, storm drainage and similar facilities can, and often should, be financed with special assessments. 3. A significant new use of special assessments is in the redevelopment of existing neighborhoods. When residential areas are confronted with progressive deterioration or even when presently sound neighborhoods can be made more desirable through the development of parks, playgrounds, tree plantings and new street patterns, the City can utilize special assessments to good advantage. 1 -1 Corcoran Assessment Manual Draft Reissue with Amendments Incorporated C. The Benefit Principle Special assessments may be levied only upon property receiving a special benefit from the improvement. In Minnesota, the Constitution and courts apply this general rule by placing the following limitations upon the power to levy special assessments: 1) the rate must be uniform and equal upon all property receiving special benefit: 2) the assessment must be confined to property specially benefited; and 3)the amount of the assessment must not exceed the special benefit. 1 -2 Corcoran Assessment Manual Draft Reissue with Amendments Incorporated II. SPECIAL ASSESSMENT PROCEDURE Public improvement projects, which are to be financed by special assessments, generally follow the below listed steps: A. Initiating the Proceedings Improvement proceedings may be initiated in any one (1) of the following three (3) ways: By a petition signed by the owners of not less than thirty -five percent (35 %) of the frontage of the real property abutting on the streets named as the location of the improvement; 2. By a petition signed by all of the owners of real property abutting any street named as the location of the improvement; or 3. By the initiative of the City Council. Even if the City Council initiates the improvement project, an extra- ordinary majority is not needed to start the proceedings. Whether initiating the proceedings or accepting a petition requesting such proceedings, the City Council should simultaneously order a feasibility report on the proposed improvement. Upon receipt of a 100% petition, the City Council must determine that: 1. It has been signed by 100% of the owners of the affected property; and 2. They have agreed to pay 100% of the cost of the improvements. After making this determination, the project may be ordered without a public hearing. B. Preparing the Feasibility Study An improvement project which is initiated by action of the City Council or by a 35% petition may be ordered only after a public hearing. Prior to adopting a resolution calling a public hearing on an improvement, the council must secure from the City Engineer or some other competent person, a report advising it in a preliminary way as to: Whether the proposed improvement is feasible; 2. Whether the improvement should be made as proposed or in connection with some other improvement; 3. The estimated cost of the improvement; and 4. Any other information thought pertinent and necessary for complete council consideration. II -1 Corcoran Assessment Manual Draft Reissue with Amendments Incorporated A feasibility study is generally prepared, though not legally required, for improvement projects which are initiated by a 100% petition. C. Holding a Public Information Meeting During the early stages of a public improvement project, it may be appropriate for City staff or residents of a potential project area to arrange a public information meeting for the purpose of gathering and disseminating information regarding the public improvement project process. Although not required in the Chapter 429 Assessment Process, the primary purpose of the public information meeting is to establish working relationships and channels of communications between the City and the potential benefiting property owners. Typical topics at these public information meetings would include: 1. How to initiate a public improvement project; 2. The estimated costs and assessment rates for an improvement project; 3. The steps and procedures involved in the Chapter 429 Improvement Project Process; 4. The City's assessment policies; and 5. The activities and procedures involved in the actual construction of an improvement proj ect. From these meetings, the City desires to have neighborhood spokesperson(s) designated to facilitate communications throughout the project process. D. Holding a Public Hearing Improvement projects which are initiated by a 100% petition may be ordered by the City Council without a public hearing if the petitioning property owners agree to pay 100% of the cost of the improvements. Otherwise, the council must adopt a resolution calling a public hearing on the improvement project for which mailed and published notices of the hearing must be given. The notice of public hearing must include the following information: 1) The time and place of hearing; 2) The general nature of the improvements; 3) The estimated cost; and 4) The area proposed to be assessed. Not less than ten (10) days before the hearing, the notice of hearing must be mailed to the owner of each parcel in the area proposed to be assessed. The notice of public hearing must be published in the City's legal newspaper(s) at least twice, each publication being at least one week apart, with the last publication at least three (3) days prior to the hearing. II -2 Corcoran Assessment Manual Draft Reissue with Amendments Incorporated At the public hearing, the contents of the feasibility study will be presented and discussed with the intent of giving all interested parties an opportunity to be heard and their views expressed. E. Ordering the Improvement and Ordering Plans & Specifications The public hearing may be adjourned from time to time and a resolution ordering the improvement may be adopted at any time within six (6) months after the date of the hearing by a four -fifths (4/5) vote of the City Council, unless the petition was initiated by a 35% petition in which event it maybe adopted by a majority vote. The resolution may reduce, but not increase, the extent of the improvement as stated in the notice. After the ordering of an improvement project, the City Council must order the preparation of plans and specifications which may be included as part of the resolution ordering the improvements. When the council determines to make any improvement, it shall let the contract for all or part of the work, or order all or part of the work done by day labor, no later than one (1) year after the adoption of the resolution ordering such improvement unless a different time limit is specifically stated in the resolution ordering the improvement. F. Conducting a Project Walk Through Following the ordering of the preparation of the plans and specifications for a public improvement project by the City Council, the City staff will conduct a walk - through of the project area with interested property owners to gain insight into existing conditions and the history of the area. Although not required in the Chapter 429 Assessment process, the project walk through is intended to help City staff learn of existing and potential problems within the project area which can be addressed in the preparation of the plans and specifications and hopefully be resolved during construction. The walk through is also intended to be an informal forum where the City staff and project area residents can discuss project related concerns. G. Advertising for Bids If the estimated cost of the improvement exceeds X000$100,000, bids must be advertised for in the legal newspaper and such other papers and for such length of time as the City Council deems desirable. If the estimated cost of the improvement exceeds $100, DW,$200,000 the advertisement must be in a paper published in a first class city, or in a trade paper, not less than three (3) weeks before the last date for submission of bids. The notice must contain the following information: 1. The work to be done; 2. The time when bids will be publicly opened, which must be not less than ten (10) days after the first publication of the advertisement when the cost is less than X80;000$200,000, and not less than three (3)weeks after publications in all other cases; and II -3 Corcoran Assessment Manual Draft Reissue with Amendments Incorporated 3. A statement that no bids will be considered unless they are sealed and accompanied by cash, a cashier's check, bid bond or certified check for such percentage of the bid as specified by the City Council. H. Awarding Contracts Following receipt of the bids, the City Council must either: Award the contract to the lowest responsible bidder; or 2. Reject all bids. The contract must be awarded no later than one (1)year after the adoption of the resolution ordering the improvement unless that resolution specifies a different time limit. The City Council may purchase the materials and order the work done by day labor or in any manner it deems proper if- 1. The initial cost of the entire work does not exceed $5,000; 2. No bid is submitted after advertisement; or 3. The only bids are higher than the engineer's estimate. I. I. Holding a Pre - Construction Conference Following award of the project contract by the City Council and prior to commencement of construction by the Contractor, the City will normally hold a pre - construction conference at City Hall to discuss and review constructed related issues including the following: 1. Contract status; 2. Construction schedule including working hours; 3. Status of easements, right -of -way acquisition and permit applications; 4. Location of public and private utility lines and potential conflicts; 5. Listing of subcontractors and material suppliers; 6. Listing of Contractor's current labor and equipment rates; 7. Listing of Contractor's project superintendent and foreman with after work and emergency phone numbers; 8. Project safety and testing requirements; and 9. The procedure and timing of pay estimate processing. The City is responsible for arranging the meeting time and place; notifying the appropriate parties (Contractor, City staff, neighborhood spokespersons, utility companies and regulatory agencies), conducting the meeting and taking minutes for distribution to involved parties. II -4 Corcoran Assessment Manual Draft Reissue with Amendments Incorporated J. Conducting a Pre - Construction Walk Through Following the pre - construction conference, but prior to the commencement of construction the City staff will arrange, notify and conduct a walk- through of the project area. Although not required in the Chapter 429 Assessment Process, the pre - construction walk through is intended to provide information and answer questions specifically related to the upcoming project. Items of discussion can include: changes in street elevation or alignment; replacement of driveway culverts; driveway and boulevard restoration; removal and replacement of mailboxes; mail service during construction; construction schedule and working hours; and access to and from residences. Again, the walk through is intended to be an informal forum between the City staff and project area residents for the purpose of improving communication and understanding. K. Issuing Bonds At any time after the City Council has ordered the improvements, the City may issue its general obligation bonds to finance the cost of the improvements. The resolution authorizing the issuance of the bonds will contain the following two (2) covenants by the City which are necessary in order for the bonds to be issued without an election: At least twenty percent (20 %) of the cost of each improvement project will be specially assessed against benefited property; and 2. The City Council will take all further actions and proceedings necessary in order for the final and valid levy of special assessments. As a matter of practice and policy, the City will require that, at least, thirty percent (30 %) of the improvement cost will be specially assessed to the benefiting properties when the potential for Green Acres Law deferments exists. L. Preparing Proposed Assessment Roll After the expenses incurred or to be incurred in the completion of an improvement have been calculated, the City Council must determine the amount it will pay and the amount to be specially assessed. The City Clerk, with the assistance of the engineer or other qualified person, must calculate the amount to be specially assessed against every parcel of land benefited by the improvement. The area to be assessed may be less than, but not more than, the area proposed to be assessed as stated in the notice of public hearing on the improvement. The assessment roll should contain a description of each parcel of property and the assessment amount including any deferred equivalent residential units. The assessment roll must be filed with the City Clerk and be available for public inspection. M. Holding Assessment Public Hearing A public hearing on the special assessments must be held following published and mailed notice thereof. The notice of the assessment public hearing must include the following information: 1. The date, time and place of the meeting; II -5 Corcoran Assessment Manual Draft Reissue with Amendments Incorporated 2. The general nature of the improvement; 3. The area proposed to be assessed; 4. The total amount of the proposed assessment; 5. That the assessment roll is on file with the clerk; 6. That written or oral objections will be considered; 7. That no appeal may be taken as to the amount of assessments unless a written objection signed by the affected property owner is filed with the City Clerk prior to the hearing or presented to the presiding officer at the hearing; and 8. That the owner may appeal the assessment to the district court by serving notice on the Mayor or City Clerk within three (3)working days after the adoption of the assessment and filing notice with the court within ten (10) days after such appeal to the mayor or the clerk. The notice of the assessment hearing must be published in the legal newspaper at least once, not less than two (2) weeks prior to the hearing. The City Clerk must mail notice of the assessment hearing to the owner of each parcel described in the assessment roll at least two (2) weeks prior to the hearing. The mailed notice must also include, in addition to the information required to be in the published notice, the following information: The amount to be specially assessed against that particular lot, piece or parcel of land; 2. The right of the property owner to prepay the entire assessment and the person to whom prepayments must be made; 3. Whether partial prepayment of the assessment has been authorized by ordinance; 4. The time within which prepayment may be made without the assessment of interest; and 5. The rate of interest to accrue if the assessment is not prepaid within the required time period. It is the policy of the City of Corcoran that the "Notice of the Assessment Hearing" will either be sent by certified mail or hand delivered by City staff with the signature of property owner required. In addition to the "Notice of the Assessment Hearing," the City of Corcoran will provide a separate letter further explaining and detailing the prepayment procedure. II -6 Corcoran Assessment Manual Draft Reissue with Amendments Incorporated N. Adopting the Assessments At the assessment hearing or at any adjournment thereof, the City Council may adopt the assessments as proposed or adopt the assessments with amendments. If the adopted assessment differs from the proposed assessment, the clerk must mail the owner a notice stating the amount of the adopted assessment. The adopted assessment roll shall include any and all deferred equivalent residential units on large or unplatted parcels of land along the City's functionally classified collector- arterial street system where the number of equivalent residential units exceeds the number of development rights based on the current City of Corcoran Zoning Ordinance. O. Transmitting Assessments to County Auditor After the adoption of the assessment, the City Clerk must transmit a certified duplicate copy of the assessment roll, including all deferred equivalent residential units, to the County Auditor. II -7 Corcoran Assessment Manual Draft Reissue with Amendments Incorporated III. SPECIAL ASSESSMENT POLICIES It is the policy of the City of Corcoran that all properties shall pay their fair share of the cost of local improvements as they benefit. It is not intended that any property shall receive the benefits of improvements without paying for them. Local improvements will include water, sanitary sewer, streets, storm drainage, sidewalks, street lighting, recreational facilities, etc. A. Assessment Costs The total of assessments cannot exceed the project cost and must be apportioned equitably to properties having the same general land use (single family residential, multi - family residential, institutional, commercial, industrial or rural agricultural) based on benefit. The total assessment against any particular parcel shall not exceed benefit to that parcel. Project costs may include part or all of cost of previously installed projects not previously assessed. B. Assessment Rates The assessment rate for any special assessment item is computed by dividing the total assessable cost of such improvement item by the total number of assessment units, such as dividing the total cost of a street improvement project by the total number of assessment units benefited by the project. The entire project is considered as a whole in computing the assessment rate and applying it to all properties. The cost of installing the improvement in front of, to, or past any particular parcel of property is not the basis for assessment. All developable property within the assessment district, whether city, school, or private property, is assessed in the same manner. All footages are computed and recorded to the nearest foot. If the footage is 84.7 feet, 85 feet is used. Areas are computed and recorded to the nearest square foot. C. Assessment Period Improvements installed as a part of a new residential subdivision and petitioned for by the Developer should be assessed for a period not to exceed five (5) years unless the City Council determines that some other period of time is more appropriate. New commercial and industrial subdivisions petitioned for by the Developer should be assessed for a period not to exceed ten (10) years unless the City Council determines that some other period of time is more appropriate. Assessments for improvements not included as a part of a new development should be assessed for a ten (10) year period unless the City Council determines that some other period of time is more appropriate. D. Interest Rate The rate of interest on assessments shall not exceed one percent (1 %) greater than the rate of interest the City paid on the bonds which were issued to finance the project or, in the event no bonds were issued, then not to exceed about one percent (1%) greater than the average rate of interest on all bonds issued in the previous calendar year or the current market rate. III -1 Corcoran Assessment Manual Draft Reissue with Amendments Incorporated E. Indexes Depending upon the appropriate resolution or authorization, the construction cost index or consumer price index may be used. The construction cost index is a number computed by "Engineering News Record" derived from prices of construction materials, labor and equipment for the Minneapolis area utilizing a base value of 100 in year 1913. The consumer price index is a number computed by the U.S. Department of Labor derived from prices of goods and services for the Minneapolis area with base year 1967 having a base value of 100. F. Properties Not Assessed Special assessments will not be levied against the properties described as follows: Deemed unbuildable due to the existence of undeveloped lands lying wholly and completely within zoned wetlands, floodplains, DNR protected wetlands and/or having restricted soils as determined by the City Building Inspector. However, all parcels of land are assumed to be buildable until proven otherwise by the owner; 2. Non - developable City owned properties; 3. Ce ete and 4. Public transportation rights -of -way. No building or landfill permits will be issued for such lands where assessments have been deleted from the assessment rolls. G. Assessment Definitions 1. Construction Cost: Amount paid to contractors for constructing the improvements. 2. Construction Interest: Cost of financing the improvements from the time the project is initiated until the assessment roll is approved by the City Council, less any interest earned on invested funds. The interest rate will be at the expected assessment rate. 3. Expenses to be Assessed: Cost incurred by the City in addition to the construction costs including, but not limited to, administration, legal, fiscal, engineering, staking, inspection, geotechnics, easement preparation, easement acquisition and assessing costs. 4. Project Cost (Total Cost of Improvements ): Total of contract costs, interest, expenses and work previously done but not assessed. 5. Permanent Street Improvement: Upgrading of a street by placing bituminous or concrete surface on a recommended base and including curb and gutter for an urban type street section. III -2 Corcoran Assessment Manual Draft Reissue with Amendments Incorporated 6. Building Site: An area of land on which a building exists or an area of land meeting city code requirements on which a building could be constructed. 7. Front Footage: The shortest dimensions of existing or potential sites abutting the streets. 8. Side Footage: The longest dimension of existing or potential corner building sites abutting the street. 9. Adjusted Front Footage: -_ A method for determining the average front footage for odd - shaped lots which would be equivalent to the footage of a rectangular shaped lot of the same area and depth. Guidelines for determining the adjusted front footage of a lot are presented in Section H.2., which follows, and examples are presented in Appendix R. 10. Average Street Footage: The street frontage length obtained by dividing the sum of the total front yard and side yard lineal footages along the street right -of -way line for an entire subdivision by the number of assessment units (development rights) within that subdivision. An example for determining the "Average Street Frontage" of a development is presented in Appendix S. 11. Residential Unit: A residential unit is a platted single family residential lot which, in accordance with the City of Corcoran's zoning and subdivision regulations, cannot be further subdivided and which has only one (1) development right. 12. Equivalent Residential Units: Equivalent residential units are the number of assessment units into which a large or unplatted parcel of land, which abuts a City functionally classified collector or arterial street, is divided in order to determine an assessment rate. The number of equivalent residential units is determined by dividing the adjusted front footage of the parcel by the average street footage of the project. An example for determining the number of equivalent residential units for a parcel of land is presented in Appendix S. 13 Development Rights: The development rights of a lot on a parcel of land shall be determined in accordance with the provisions of the City of Corcoran's Zoning Ordinance. H. Special Rules for Assessments Intersections. The cost of all street improvements within street intersections shall be included as part of the total assessable cost. 2. Adjusted Front Footage. When the unit of measure for an assessment item is determined by front footage, an adjusted front footage shall be determined according to the following guidelines when an irregular shaped lot requires such an adjustment to maintain fairness and equity in the assessment. Examples for adjusting front footage of lots are provided in Appendix R. III -3 Corcoran Assessment Manual Draft Reissue with Amendments Incorporated a) Odd - Shaped Lots For odd - shaped lots, such as exist on cul -de -sacs or triangular intersections, etc., the adjusted front footage is computed by dividing the area of the lot by the average depth. b) Approximately Rectangular Lots For a lot which is approximately rectangular, the adjusted front footage is computed by averaging the front and back sides of the lot. This method is used only where the divergence between front and rear lot lines is five feet or less. c) Rectangular Lots For the normal rectangular lot, the adjusted front footage is the actual footage of the lot. d) Shallow Lots For rectangular lots under 150 feet in depth, or irregular lots averaging less than 150 feet in depth, the adjusted front footage is determined by actual lot area divided by 150 feet or the predominant lot depth of rectangular lots within the same subdivision. e) Corner Lots Corner lots are treated like any other lot relative to front footage. f) Large Tracts Large tracts may have adjusted front footage on two or more sides. This adjusted front footage shall apply only to improvements on the particular street upon which the adjusted front footage faces. The corners of these large tracts shall be considered as side frontage. g) Double Frontage Lots (G) For double frontage lots, a single adjusted front footage is computed by using one of the methods listed in items a -d above. h) Neck Lots (I) For lots which have a small frontage on a street, with a narrow strip running back 150 feet or more, an adjusted frontage of 200 feet is arbitrarily assigned. III -4 Corcoran Assessment Manual Draft Reissue with Amendments Incorporated 3. Combining In those cases where a property owner owns two or more contiguous lots of a platted subdivision within an improvement project area and he wishes to relinquish any of the existing development rights by combining lots, the combining of those lots must be recorded with the County on or before the date that the City Council "declares the cost to be assessed and orders preparation of the assessment" by resolution. 4. Assessing Local Residential Street Improvements. The following policies shall apply to the assessment of local residential street improvements: a) Seventy to 100 percent of Tthe entire cost of improving local residential streets to the City's design standards shall be assessed to abutting and benefiting properties on a per unit basis; b) The number of assessment units assigned to each parcel of land along a local residential street shall be equal to its development rights as determined in accordance with the City's Zoning Ordinance; err! ��e�sesse�s !s�ssr��eee�r.�srsr.�e!*� NONUNION I v I I �Z.: d) Corner lots abutting both a City of Corcoran functionally classified city collector (or city arterial) street and a local residential street shall split any and all assessment units on an equal basis (50 % -50% split) except in the case of an unplatted lot or parcel where the frontage along the local residential street is, at least, twice the frontage along the collector - arterial street. In these cases, the local residential street shall be assigned all of the assessment units for that parcel. In either case, the entire number of assessment unit(s) for all corner lots can be assessed in conjunction with the street improvement project done first. 5. Assessing Local Commercial - Industrial Street Improvements. The following policies shall apply to the assessment of street improvements on local streets through commercially and industrially zoned areas: a) The entire cost of improving local commercial - industrial streets to the City's design standards shall be assessed to abutting and benefiting properties on a per unit basis; b) The number of assessment units assigned to each parcel of land along a local commercial - industrial street shall be equal to its development rights as determined in accordance with the City's Zoning Ordinance; III -5 Corcoran Assessment Manual Draft Reissue with Amendments Incorporated v I I �Z.: I-CO. =11- mi ... ... 11. 1 d) Corner lots abutting both a City of Corcoran functionally classified city collector (or city arterial) street and a local residential street shall split any and all assessment units on an equal basis (50 % -50% split) except in the case of an unplatted lot or parcel where the frontage along the local residential street is, at least, twice the frontage along the collector - arterial street. In these cases, the local residential street shall be assigned all of the assessment units for that parcel. In either case, the entire number of assessment unit(s) for all corner lots can be assessed in conjunction with the street improvement project done first. 5. Assessing Local Commercial - Industrial Street Improvements. The following policies shall apply to the assessment of street improvements on local streets through commercially and industrially zoned areas: a) The entire cost of improving local commercial - industrial streets to the City's design standards shall be assessed to abutting and benefiting properties on a per unit basis; b) The number of assessment units assigned to each parcel of land along a local commercial - industrial street shall be equal to its development rights as determined in accordance with the City's Zoning Ordinance; III -5 Corcoran Assessment Manual Draft Reissue with Amendments Incorporated d) Corner lots abutting both a City of Corcoran functionally classified city collector (or city arterial) street and a local commercial- industrial street shall split any and all assessment units on an equal basis (50 % -50% split) except in the case of an unplatted lot or parcel where the frontage along the local commercial - industrial street is, at least, twice the frontage along the collector - arterial street. In these cases, the local commercial- industrial street shall be assigned all of the assessment units for that parcel. In either case, the entire number of assessment unit(s) for all corner lots can be assessed in conjunction with the street improvement project done first. 6. Assessing Collector - Arterial Street Improvements. The assessment of street improvements along the City of Corcoran's functionally classified collector and arterial streets shall be in accordance with the following policies: a) The cost of improving the City's functionally classified collector and arterial streets shall be assessed to the abutting and benefiting properties on a per unit basis with the exception that the additional cost for extra pavement thickness and/or width (associated with constructing collector - arterials to the City's 9 ton design standard in lieu of the City's 7 ton local residential street design standard) shall be financed by the City of Corcoran in all but commercial and industrial zoned areas. In commercially or industrially zoned areas, the abutting and benefiting properties shall be assessed for the entire cost of improving the streets to the City's 9 ton design standards for those areas. b) The number of assessment units for each benefiting lot or parcel of land along the improved collector - arterial street shall be determined as follows: For platted subdivision lots, the number of assessment units shall equal the development rights of that lot in accordance with the City's Zoning Ordinance; 2. For unplatted lots and parcels, the number of assessment units equals the number of equivalent residential units for that lot. • The equivalent residential units for a parcel is the resultant whole number, rounded downward with a minimum value of one(1), obtained by dividing its adjusted front footage by the average street footage for the project. III -6 Corcoran Assessment Manual Draft Reissue with Amendments Incorporated • When the collector - arterial street improvement project area includes a platted subdivision, average street footage shall be determined with a minimum length of 200' and a maximum length of 275'. When a platted subdivision is not included within the project area, an assigned value of 250' shall be used as the average street footage. c) The total project cost for the local street design standard on all improved streets is then divided by the total number of equivalent residential units to arrive at the project assessment rate per unit. d) All existing development rights, on both platted and unplatted lots, will be assessed at the time the project is assessed while the City will defer and provide interim financing for the cost difference for the number of equivalent residential units in excess of the number of development rights. f) Platted corner lots abutting both a City of Corcoran functionally classified city collector (or city arterial) street and a local street shall split any and all assessment units on an equal basis (50 % -50% split) except in the case of an unplatted lot or parcel where the frontage along the local street is, at least, twice the frontage along the collector- arterial street. In these cases, the local street shall be assigned all of the assessment units for that parcel. In either case, the entire number of assessment unit(s) for all corner lots can be assessed in conjunction with the street improvement project done first. �� ■• ma ... . . .......... fZeies��e�s� .. ■ . ese!�!�Eas r_ 11M _ fallowing ii- f) Platted corner lots abutting both a City of Corcoran functionally classified city collector (or city arterial) street and a local street shall split any and all assessment units on an equal basis (50 % -50% split) except in the case of an unplatted lot or parcel where the frontage along the local street is, at least, twice the frontage along the collector- arterial street. In these cases, the local street shall be assigned all of the assessment units for that parcel. In either case, the entire number of assessment unit(s) for all corner lots can be assessed in conjunction with the street improvement project done first. �� ■• ma ... . . .......... fZeies��e�s� .. ■ . ese!�!�Eas r_ 11M _ III -7 Corcoran Assessment Manual Draft Reissue with Amendments Incorporated 7. Assessing Municipal State Aid System (MSAS) Projects. The following assessment policies shall apply to assessing abutting and benefiting properties along the City's designated Municipal State Aid System streets: a) Commercial /Industrial Rates Commercial /Industrial properties abutting a municipal state aid street project will be assessed the equivalent cost of typical City commercial /industrial street. Any incremental cost of the Municipal State Aid section in excess of the cost of a commercial /industrial street meeting the minimum design standards of the City of Corcoran may be funded with Municipal State Aid construction funds. b) Residential Rates Residential properties abutting a municipal state -aid street project will be assessed the equivalent cost of a typical City residential street. Any incremental cost of the Municipal State Aid section in excess of the cost of a residential street meeting the minimum design standards of the City of Corcoran may be funded with Municipal State Aid construction funds. Credit f Assessment o N4S n Reads (10/11/90 amendment) .� .. . (10/11/90 amendment) Assessing Corner Lots on County and State Roads. For corner lots which abut a County or State Road, the following assessment units will apply: a) If the frontage and driveway access is limited to the County or State road, one half (1 /2) assessment unit will be charged when the side street is improved. b) If any access is from the City road, one (1) assessment unit will be charged when the side street is being improved. III -8 Corcoran Assessment Manual Draft Reissue with Amendments Incorporated 9. Assessing Residential Units Served by Private DrivewayAgreement. (9/28/95 amendment) The residential units served by a Private Driveway Agreement shall be included in the Special Assessment of any street improvement (local, residential or collector /arterial) from which said residential units are accessed. These units shall be assessed at a rate of 23OA 100% of the amount assessed to the residential units abutting the improvement project. 10. Assessing Residential Units Served by a Local Residential Cul -de -Sac The residential units served by a Local Residential Cul -de -Sac shall be included in the Special Assessment of any collector /arterial street improvement from which said residential units are accessed. These units shall be assessed at a rate of 25% to 100% of the amount assessed to the residential units abutting the collector /arterial improvement project. I. Deferred Assessments The only deferment of assessments currently permitted by the City of Corcoran is the Green Acres Law CMSA 273.111 Sub. 11). The City Council may adopt policies in the future which might permit the deferment of assessments on the basis of senior citizenship or some other adopted criteria. Green Acre payments are deferred (unpaid) as long as the property qualities and continues to qualify for Green Acres. Change or ownership, division of the land, or changes in the Green Acres Laws could affect the status of a Green Acres deferment and, consequently, necessitate partial or total payment of the outstanding assessment amount. An owner, holding property with a Green Acres deferment, may elect to prepay or pay the assessment per the normal (non -Green Acres) payment schedule. With a Green Acres deferment, no annual payment of the assessment amount principle and interest is required. However, simple interest continues to be calculated on the outstanding principle amount for the term of the assessment. The principle and accumulated interest remain due at the termination of the Green Acre deferment. A comparison of the assessment payment schedule with and without the Green Acres deferment is provided in Appendix T. J. Street Connection (Access) Fees 1. Private Access to Existing Cit.. Street A street connection (access) fee shall be paid to the City of Corcoran for the opportunity to gain direct, private access onto the existing City street system for parcels of land which are being developed adjacent to the street and which have not previously been assessed for the existing street. The following connection fee rates shall apply: a) A fee of $225.00 ( ?) per lot for connection to an existing gravel road; III -9 Corcoran Assessment Manual Draft Reissue with Amendments Incorporated b) A fee of $950.00 ( ?) per lot for connection to an existing paved road which was not part of a public improvement project and has not been previously assessed; and c) A fee equal to the per unit assessment rate less a 5% depreciation rate per year, for up to ten (IO)years, for connection to an existing paved road which was part of a public improvement project and had been previously assessed. After ten (10) years, the connection fee shall remain at 50% of the original assessment rate - considered to be the salvage value of the road. The number of years of depreciation will coincide with the assessment schedule for repayment of the project bond. For new subdivisions, the connection fees shall be collected at the time of final subdivision approval or as prescribed by the City Council in the resolution granting final subdivision approval. For existing undeveloped lots of record, the connection fee shall be collected at the time of building permit issuance. If the street connected to is improved and assessed within two (2) years of payment of street connection fee a credit in the amount of the connection fee shall be provided on the street assessment. 2. Public Street Connection to Existing City Street New subdivision developments which will be constructing new public streets, to provide local access to the lots within the development, and connecting them to the existing public street system shall pay the following costs: a) Only the cost of the subdivision street improvements, constructed to the City's street design standards, when the street(s) extend completely through the subdivision to provide a secondary means of access either immediately or in the future; or b) When a new subdivision does not provide a secondary means of access (i.e. a simple cul -de -sac extension), the subdivision shall pay the cost of the new subdivision streets, constructed to the City's street design standards, plus the cost of- 1. One (1) assessment unit, at the street project's deferred assessment rate, if the street connected to was previously assessed; or 2. One (1) connection (access) fee if the street connected to was not previously assessed. The street connection (access) fee for the connection of a new public street to an existing City street shall be collected at the time of final subdivision approval or as prescribed by the City Council in the resolution granting final subdivision approval. K. Postponed Assessments of Land in Agricultural Use (10/22/92 amendment) 1 . Each parcel along a project road shall be assigned its current number of development units as permitted under the existing zoning and density standards. This assignment of development units III -10 Corcoran Assessment Manual Draft Reissue with Amendments Incorporated would be exclusive of Agricultural Preserve Status. 2. A parcel currently being used for agricultural purposes may have the special assessment on all but one assessment unit /per 40 acres, postponed until the land is subdivided, developed or ceased being used for agricultural purposes. 3. The postponed special assessment shall be assigned a dollar value (the total value that the parcel would have been assessed, less the current assessment amount) and the assessment of all but one unit /per 40 acres would be postponed per the above. 4. At such time as the property that is the subject of a postponed assessment is developed and assessed, the City Council, in determining the amount to be assessed against the developing property, shall adjust the dollar value of the postponed assessment amount consistent with the Consumer Price Index (CPI) at the start of each year, not to exceed five percent (5 %) per year and that this amount of interest shall be added to the principal for a period not to exceed 10 years, at which time the principal and interest shall be frozen. 5. A Resolution identifying each parcel subject to the assessment postponement shall be passed and recorded against the property so that this would become public information. 6. One development unit shall be assessed for each 40 acre parcel at a minimum. (See attached Exhibit showing example.) 7. In order for a farmstead to be assessed any development units today, the following must be true: (a) There must exist frontage on the road improvement; or (b) The farmstead must have access by extension into the lot by way of the road improvement III -11 Corcoran Assessment Manual Draft Reissue with Amendments Incorporated IV. METHODS OF ASSESSMENT Street costs are apportioned to the property benefiting from the street construction. Apportioning the cost of the street construction will be done by dividing the total project cost of the street improvements by the total number of assessment or lot units which are benefited. IV -1 Corcoran Assessment Manual Draft Reissue with Amendments Incorporated V. SERVICE LIFE OF IMPROVEMENTS A. New Improvements All public improvements have a normal and limited usable life expectancy. For the purpose of this policy statement the life expectancy will be as follows. This life expectancy is predicated upon the principles as set forth. Surface Improvements a. Concrete curb and gutter - 30 years b. Bituminous street overlay — 10 years c. Bituminous street surfacing (7 & 9 ton) — 20 years d. Portland cement concrete street surfacing — 30 years e. Seal coating of bituminous streets — 7 years f. Roadway oiling or dust coating — 2 summer months B. Existing Improvements When any existing improvement is ordered to be renewed or replaced, the assessments to be levied therefore will be the proportionate share of the costs based on the ratio of the age of the improvement to the adjudged usable life expectancy. In order to warrant the project for that period of life expectancy as previously set forth, the city must have certain controls over the quality of material and workmanship, as well as design standards. All projects shall meet the minimum criteria and standards as established by the City of Corcoran. V -1 Corcoran Assessment Manual Draft Reissue with Amendments Incorporated VI. APPENDICES A. Street Functional Classification Map B. 35% Petition for Improvements C. 100% Petition for Improvements D. Resolution Declaring Adequacy of Petition and Ordering Preparation of Report E. Resolution Ordering Preparation of Report on Improvement F. Resolution Receiving report and Calling Hearing on Improvement G. Notice of Public Hearing on Improvement H. Certificate of Mailing of Notice of Public Hearing on Improvement I. Resolution Ordering Improvement and Directing Preparation of Final Plans and Specifications J. Resolution Approving Plans and Specifications and Ordering Advertisement for Bids K. Resolution Accepting Bids and Awarding Contract for Improvement L. Resolution Declaring Cost to Be Assessed and Ordering Preparation of Proposed Assessment for Improvement M. Resolution Calling Hearing on Proposed Assessment for Improvement N. Notice of Hearing on Proposed Assessment for Improvement O. Certificate of Mailing of Notice of Hearing on Proposed Assessment P. Resolution Adopting Assessment Q. Certificate to County Auditor R. Examples for Adjusting Front Footage S. Example for Determining Average Street Footage and Equivalent Residential Units T. Comparison of Assessment Payment Schedule With and Without Green Acres Deferment VI -1 Corcoran Assessment Manual Draft Reissue with Amendments Incorporated LEAGUE of qto CONNECTING & INNOVATING MINNESOTA SINCE 1913 CITIES SPECIAL ASSESSMENT AND TRUNK AREA POLICIES AND PROCEDURES FOR PUBLIC IMPROVEMENTS AND MAINTENANCE COSTS This sample policy was compiled by Ehlers & Associates Inc. at the request of the League of Minnesota Cities. SECTION 1. General Policy Statement. SECTION 2. Improvements and Maintenance Costs Eligible for Special Assessment. SECTION 3. Initiation of Public Improvement Projects. SECTION 4. Public Improvement Procedures. SECTION 5. Financing of Public Improvements. SECTION 6. General Assessment Policies. SECTION 7. Methods of Assessment. SECTION 8. Standards for Public Improvement Projects. SECTION 9. Policies of Reassessment. SECTION 10. Assessment Computations. SECTION 11. Deferment of Assessments. SECTION 1. GENERAL POLICY STATEMENT. The purpose of this policy is to establish a fair and equitable manner of assessing the increase in market value (special benefit) associated with public improvements. The procedures used by the City for levying special assessments are those specified by Minnesota Statutes, Chapter 429 which provides that all or a part of the cost of improvements may be assessed against benefiting properties. Three basic criteria must be satisfied before a particular parcel can be assessed. The criteria are as follows: The land must have received special benefit from the improvement. 2. The amount of the assessment must not exceed the special benefit. 3. The assessment must be uniform in relation to the same class of property within the assessment area. It is important to recognize that the actual cost of extending an improvement past a particular parcel is not the controlling factor in determining the amount to be assessed. However, in most cases the method for assigning the value of the benefit received by the improvement, and therefore the amount to be assessed, shall be the cost of providing the improvement. This shall be true provided the cost does not demonstrably exceed the increase in the market value of the property 145 UNIVERSITY AVE. WEST PHONE: (651) 281 -1200 EAx: (651) 281 -1299 ST. PAUL, MN 55103 -2044 TOLL FREE: (800) 925 -1122 WEB: WWW.LMC.ORG being assessed. The entire project shall be considered as a whole for the purpose of calculating and computing an assessment rate. In the event city staff has doubt as to whether or not the costs of the project may exceed the special benefits to the property, the City Council may obtain such appraisals as may be necessary to support the proposed assessment. The assessment policy is intended to serve as a guide for a systematic assessment process in the City. There may be exceptions to the policy or unique circumstances or situations which may require special consideration and discretion by city staff and the City Council. SECTION 2. IMPROVEMENTS AND MAINTENANCE COSTS ELIGIBLE FOR SPECIAL ASSESSMENT. Subd. 1. The following public improvements and related acquisition, construction, extension, and maintenance of such improvements., authorized by Minnesota Statutes, Sections 429.021 and 459.14, subd. 7, are eligible for special assessment within the City: 1. Streets, sidewalks, pavement, curbs and gutters, including the beautification thereof 2. Parking lots. 3. Water works systems and appurtenances, within and without the corporate limits. 4. Sanitary sewer and storm sewer systems including appurtenances, within and without the corporate limits. 5. Street boulevard trees. 6. Street lights, street lighting systems and special lighting systems. 7. Steam heating mains. 8. Parks, playgrounds, and recreational facilities, including the purchase of equipment, within or without the corporate limits. 9. Abatement of nuisances; including but not limited to, draining and filling swamps, marshes, and ponds on public and private property. 10. Dikes and other flood control works. 11. Retaining walls and area walls. 12. A pedestrian skyway system upon a petition pursuant to section 429.031, subdivision 13. Underground pedestrian concourses. 14. Public malls, plazas or courtyards. 15. District heating systems. 16. Fire protection systems in existing buildings upon a petition pursuant to section 429.031, subdivision 3. 17. Highway sound barriers. 18. Gas and electric distribution facilities. Subd. 2. The City is also authorized by ordinance adopted pursuant to Minnesota Statutes Section 429.021 to recover, through special assessment, the following maintenance costs: 1. Snow, ice, or rubbish removal from sidewalks. 2. Weed elimination from streets or private property. 3. Removal or elimination of public health or safety hazards from private property excluding any structure included under the provisions of Minnesota Statutes, sections 463.15 to 463.26. 4. Installation or repair of water service lines, street sprinkling, sweeping, or other dust treatment of streets. 2 5. The trimming and care of trees and the removal of unsound trees from any street. 6. The treatment and removal of insect infested or diseased trees on private property. 7. The repair of sidewalks and alleys. 8. The operation of a street lighting system. 9. The operation and maintenance of a fire protection or a pedestrian skyway system. SECTION 3. INITIATION OF PUBLIC IMPROVEMENT PROJECTS. Public improvement projects can be initiated in the following ways. 1. Public improvement projects maybe initiated by petition of owners of at least 35% in frontage of the property abutting the proposed improvement. 2. Public improvements also may be initiated by the City Council when, in its judgment, such action is required. A resolution ordering any improvements initiated by the Council or by owners of less than 35% of abutting property owners requires a four -fifths majority vote of all members of the Council. A resolution ordering any improvements initiated by owners of not less than 35% of abutting property owners requires a majority vote of all members of the Council. A resolution ordering any improvements initiated by all owners of abutting property, and assessing the entire cost against their property, may be adopted without a public hearing. The Council may consider the request of a Developer to construct the improvements and assess them. SECTION 4. PUBLIC IMPROVEMENT PROCEDURE. The following is the general procedure followed by the City Council for all public improvement projects from initiation of such a project through certification of the assessment roll to the County Auditor. Formats for the various reports and resolutions referenced in this section are made a part of the policies and procedures of the City. 1. Staff reviews petition or Developer's request for submission to Council. 2. Council accepts or rejects petition or request. If based upon a petition, the Council adopts a resolution declaring whether the required percentage of property owners has signed. If the petition or request is accepted, Council orders preparation of feasibility report. 3. Staff prepares feasibility report. The report shall preliminary evaluate whether the proposed improvement is necessary, cost - effective, and feasible and whether it should be made as proposed or in conjunction with another project. The report shall include an estimate of the cost of the improvement as proposed. Council may refer the report to the Planning and Zoning Commission. 4. Council accepts or rejects feasibility report. If accepted, Council orders public hearing on the improvements. 5. Staff posts and publishes hearing notice and mails notices to affected property owners as provided in Minn. Stat. § 429.031(a). 6. Council conducts public hearing. 7. Within six (6) months of the hearing date, Council adopts or rejects resolution ordering improvement to be constructed and advertisement of bids. If adopted, staff prepares final plans, 3 advertises for and opens bids as provided in Minn. Stat. § 429.041, prepares bid tabulation, makes recommendation to City Council for award, and prepares proposed assessment roll. Bonds to finance project costs may be issued at any time after the improvements are ordered. 8. Council reviews proposed assessment roll and orders assessment hearing. 9. Staff publishes hearing notice, mails notice of hearing date and proposed assessments to the affected property owners as provided in Minn. Stat. § 429.061. 10. Council conducts assessment hearing and adopts, revises, or rejects resolution determining the amount of the total expense the City will pay, if any, and establishing the assessment roll. If adopted, Council authorizes certification of the assessment to the County Auditor. 11. Council awards contract based on the bids received. 12. Staff certifies the assessment roll to the County Auditor. 13. Staff supervises construction and prepares payments. SECTION 5. FINANCING OF PUBLIC IMPROVEMENTS. The City encourages public improvement projects as the area (s) benefiting and needing such improvements develop. Examples of this policy can be seen through the subdivision regulations, zoning ordinance, and building codes. Developers are required to provide the needed improvements and services before development occurs, thereby avoiding unexpected hardships on the property owners purchasing such property and the general public. However, it is recognized that certain areas of the City have developed without all needed public improvements (e.g. parks, water, sewer, and street improvements) and that methods must be found to provide these improvements without causing undue hardships on the general public or the individual property owner. Special assessments are generally accepted as a means by which areas can obtain improvements or services; however, the method of financing these is a critical factor to both the City and the property owner. Full project costs spread over a very short term can cause an undue hardship on the property owner and, likewise, city costs and systems costs spread over a long period of time can produce and undue hardship on the general public of the City. It is the policy of the City to not defer assessments except in cases where hardship to senior citizens 65 years of age or older or persons retired by virtue of a permanent and total disability would result. Also, the City Council may elect to defer assessments on undeveloped land for a specified length of time or until the lands are developed. Terms and conditions of any such deferral will be established in the resolution adopting the assessments. SECTION & GENERAL ASSESSMENT POLICIES APPLICABLE TO ALL TYPES OF IMPROVEMENTS. The cost of any improvement shall be assessed upon property by the improvements based upon benefits received. The following general principles shall be used as a basis of the City's assessment policy: Project Cost. The "project cost" of an improvement includes the costs of all necessary construction work required to accomplish the improvement, plus engineering, legal, administrative, financing and other contingent costs, including acquisition of right -of -way and other property. The finance charges include all costs of financing the project. These costs L, include but are not limited to financial consultant's fees, bond rating agency fee, bond attorney's fees, and capitalized interest. The interest charged to the project shall be included as financing charges. 2. City Cost. The "city cost" of an improvement is the amount of the total improvement expense the City will pay as determined by Council resolution. Where the project cost of an improvement is not entirely attributed to the need for service to the area served by said improvement, or where unusual conditions beyond the control of the owners of the property in the area served by the improvement would result would result in an inequitable distribution of special assessments, or for any other reason determined by the City, the City, through the use of other funds, may pay such "city cost." 3. Assessable Cost. The "assessable cost" of an improvement is equal to the "project cost" minus the "city cost." 4. Interest. The City will charge interest on special assessments at a rate specified in the resolution approving the assessment roll. If bonds were sold to finance the improvement project, the interest rate shall be two percent (2 %) more than the average interest rate of the bonds, rounded to the nearest quarter of a percent. If no bonds were sold, the interest rate shall be set at the same rate. 5. Prepayment. Property owners may pay their assessments in full interest free for a period of 30 days after the assessment hearing. After such period interest shall be computed from the date specified in the assessment resolution. The City will transmit a certified duplicate of the assessment roll with each installment, including interest, to the County Auditor, or in lieu of such certification, annually certify to the County Auditor by November 30 in each year, the total amount of installments of and interest on assessments on each parcel which are to become due in the following year. Prior to certification of principal and interest or the first installment thereof, to the County Auditor, a property owner may make a partial prepayment of the principal to the City. Such partial prepayment must beat least $100.00. If the partial prepayment is made after the 30 -day "interest free" period allowed by state law, interest will be charged on the amount of the partial prepayment from the date specified in the resolution and paid along with the partial prepayment. After the City has made the first certification of principal and interest to the County Auditor, prepayment will be accepted only for the total amount still owing including interest and must be made prior to November 15 of any year. If a parcel has two or more separate special assessments, prepayment of the remaining principal balance may be made on one or more assessment totals. Tax - exempt parcels such as churches and school properties may make only one partial prepayment to the first certification to the County Auditor. The remaining principal after the partial prepayment will be paid in equal installments over the remaining term of the special assessments. 6. Extensions. Where an improvement is designed for service of an area beyond that receiving the initial benefit, the City may pay for increased project costs due to such provisions for future service extensions. The City will levy assessments to cover this cost when a new improvement is installed as an extension of the existing improvement upon identification of such additional amount in the notice of hearing for the extensions or new improvements. As an alternative, the City may assess these costs to the area of future benefit immediately. 7. Frontage Roads. Because frontage roads along highways or other arterial streets are deemed to be of benefit to commercial or industrial properties, the entire costs of any improvement on such frontage roads shall be assessable to the benefited properties, even if only those properties on one side of such frontage roads are benefited. 5 8. Project Assistance. If the City receives financial assistance from the Federal Government, the State of Minnesota, the County, or from any other source to defray a portion of the costs of a given improvement, such aid will be used first to reduce the "city cost" of the improvement. If the financial assistance received is greater than the "city cost," the remainder of the aid will be placed in the Capital Improvement Fund to be applied towards other City projects. 9. Assessable Property. Property owned by the City and other political subdivisions including municipal building sites, parks and playgrounds, but not including public streets, alleys, and right -of -way, shall be regarded as being assessable on the same basis as if such property was privately owned. Private right -of -way shall be assessable. 10. Individual Benefits. The City must construct improvements specifically designed for or shown to be of benefit solely to one or more properties. The costs for these improvements will be assessed directly to such properties, and not included in the assessments for the remainder of the project. An example of this would be utility service lines running from the main lines to the property. 11. Benefit Appraisals. In the event that city staff has doubt as to whether or not the proposed assessments exceed the special benefits to the property in question, the City Council may order benefit appraisals as deemed necessary to support the proposed assessments. As a general rule, benefit appraisals may be ordered when the proposed assessment exceeds $5,000 for a standard city reconstruction on a residential lot or $20,000 per acre for commercial or industrial property. 12. Condemnation Awards. A property owner may elect to offset special assessments against condemnation awards. In such case, the property owner must execute an agreement (Net Assessment Agreement) with the City Council. SECTION 7. METHODS OF ASSESSMENT. Subd. 1. General Statement. There are different methods of assessment: per lot, adjusted front foot, and area. The feasibility report will recommend one or a combination of these methods for each project, based upon which method would best reflect the benefit received for the area to be assessed. The City Council will select the preferred method of calculating the assessments at the time the project is ordered. Subd. 2. Policy Statement. The following methods of assessment, as described and defined below, are hereby established as methods of assessment in the City. A. `Adjusted Front Footage "Method of Assessment. The "cost per adjusted front foot" method of assessment shall be based on the quotient of the "assessable cost" divided by the total assessable frontage benefiting from the improvement. For the purpose of determining the "assessable frontage," all properties, including governmental agencies, shall have their frontages included in such calculation. The actual physical dimensions of a parcel abutting an improvement (i.e., street, sewer, water, etc.) shall not be construed as the frontage utilized to calculate the assessment for a particular parcel. Rather, and "adjusted front footage" will be determined. The purpose of this method is to equalize assessment calculations for lots of similar size. Individual parcels by their very nature differ considerably in shape and area. The following procedures will apply when calculating adjusted el front footage. The selection of the appropriate procedure will be determined by the specified configuration of the parcel. All measurements will be scaled from available plat and section maps and will be rounded down to the nearest foot dimension with any excess fraction deleted. Rectangular Interior Lots. The rectangular lot is defined as having no more than 2.0 feet difference between the front and rear lot lines. The adjusted front footage is the actual front footage of the lot. For rectangular lots whose frontage is greater than its depth, the "odd shaped lot" method shall be used. 2. Odd Shaped Lots. For odd shaped lots such as exist on cul -de -sacs and curved streets where there is more than 2.0 feet of difference between the front and rear lot lines, and where the lots frontage is greater than its depth, the "odd shaped lot" method of determining the adjusted front footage shall be used. The adjusted front footage shall be computed by dividing the area of the lot by 12,000 square feet to determine the equivalent number of front footage units in the parcel. The number of units multiplied by 65 feet will give the adjusted front footage. 3. Corner Lot Adjustment. For street and trail assessments, the short side will be assessed the actual front footage. The long side will be assessed one -half the actual side footage or seventy - five (75) feet, whichever is greater. Sanitary sewer and watermain will only be assessed on the short side of a corner lot. 4. Zonal Assessment. When the street along the long side of a corner lot is improved, the cost shall be assessed equally to all lots within '' /z block in each direction of the street improved. This method may be selected rather than the corner lot adjusted. B. "Area "Method of Assessment. The "area" method of assessment shall be based on the number of square feet or acres within the boundaries of the appropriate property lines of the areas benefiting from the project. The assessment rate (i.e., cost per square foot) shall be calculated by dividing the total assessable cost by the total assessable area. On large lots, the City Engineer may determine that only a portion of the lots receives the benefit and my select a lot depth for the calculations equal to the benefit received. All properties included in the benefited area, including other governmental areas, churches, etc., shall be assessable. The following items may not be included in area calculations: public right -of- ways, and natural waterways, swamps and lakes and other wetlands designated by the Minnesota Department of Natural Resources or the City. The City Engineer will make a recommendation on the boundaries or parameters of the benefited area in the feasibility report. C. "Per Lot" Method of Assessment. The "per lot" method of assessment shall be based on equal assessment of all lots within the benefited area. The "assessment per lot" shall be the quotient of the "assessable cost" divided by the total assessable lots or parcels benefiting from the improvement. For the purpose of 7 determining the "lots" or "parcels" all parcels, including governmental agencies, shall be included in such calculations. SECTION 8. STANDARDS FOR PUBLIC IMPROVEMENT PROJECTS. The following standards are hereby established by the City to provide a uniform guide for improvements within the City. A. Surface Improvements Surface improvements shall normally include all improvements visible on or above the ground within the right -of -way, and includes, but is not limited to trees, lighting, sidewalks, signing; street and accessory improvements such as drainage ponds and facilities, parking lots, parks and playgrounds. Policy Statement. Prior to construction or completion of surface improvements, all utilities and utility service lines (including sanitary sewers, storm sewers, water lines, gas and electric service) shall be installed to all planned service locations such as residences or buildings. When practicable, no surface improvements to less than both sides of a full block of street shall be approved except as necessary to complete partially completed improvements initiated previously. Concrete curbing or curb and gutter shall be installed at the same time as street surfacing. B. Sub - Surface Improvements Subsurface improvements shall normally include such items as water distribution, sanitary sewer and storm sewer lines and electric and gas utilities. Main lines are the publicly owned and maintained lines or facilities such as trunk lines, interceptors, mains, and laterals. Service lines are those privately owned lines or facilities extending from the main line to the property line. Policy Statement. Sub - surface improvements shall be made to serve current and projected land use. All installations shall conform to applicable standards established by local, state and /or federal agencies of competent jurisdiction. All installations shall also comply, to the maximum extent feasible, with nationally recognized standards such as those of the American Insurance Association. Service lines from the lateral or trunk to the property line of all planned service locations such as residences or buildings shall be installed in conjunction with the construction of the mains. SECTION 9. POLICIES OF REASSESSMENT. The City shall design public improvements to last for a definite period. The life expectancy or service life shall be as stated in the policy statement of this section, or if different, shall be as stated in the resolution ordering improvement and preparation of plans. A. Policy Statement The following are the "life expectancies" or "service lives" of public improvements except as may be otherwise stated in the resolution ordering improvement and preparation of plans. 1. Sidewalks - 20 years. 2. Street improvements, including surfacing and curb and gutter - 20 years. 3. Ornamental street lighting - 20 years. 4. Water Mains - 20 years. 5. Sanitary Sewers - 30 years. 6. Storm Sewers - 30 years. SECTION 10. ASSESSMENT COMPUTATIONS. The following is the typical city assessment for various specified improvements. A. Street and Curb and Gutter Improvements 1. New Constructions. New streets are assessed 100% to the abutting benefited properties. Street and curb and gutter improvements will normally be assessed by the adjusted front foot method, however other methods may be utilized if conditions warrant. Cost of construction of streets shall be assessed based on the minimum design of 7 -ton axle load in residential areas and 9 -ton axle load in commercial and industrial areas. Oversizing costs which are incurred in excess of the above may be paid by: (1) State funds, (2) larger assessment rates to other benefited properties, (3) general obligation funds, or (4) any other method or combination of methods authorized by the City Council. 2. Reconstruction and Overlays. Street reconstructions and overlays are assessed 30% to the abutting benefited properties. New curb and gutter are 100% assessed. 3. Gravel Streets. Upgrading of existing gravel street by adding pavement, curb and gutter is considered new construction and all costs are assessed 100 %. 4. Seal Coats. Sealcoats are not being assessed. 5. Alleys. Upgrading existing gravel alleys by adding pavement is assessed 100% to all lots abutting on the alley in the block being improved. Reconstructing existing paved alleys are 100% assessed also. B. Sidewalks and Trails 1. New Construction. New sidewalks are assessed 100% to the abutting property on which the sidewalk is located. 2. Reconstruction. Replacement sidewalks are assessed 50% to the abutting property owner and 50% City funded. Z Trails. Bituminous walkways and/or bicycle trails are not assessed, but rather funded by the City. New subdivisions are assessed 100% for bituminous walkways/bicycle trails. C. Storm Sewer Improvements Storm sewers are assessed on a project -by- project basis. Storm sewers in new subdivisions are considered an assessable improvement on an area basis. Oversizing costs due to larger mains and larger appurtenances are paid for by a combination of availability charges, user charges and/or trunk area assessment charges. Trunk area storm sewer charges are levied to all unplatted property at the time of platting, to re -plats that have not been charged trunk area charges when the land was originally platted, and to re -plats that have been charged trunk area charges when the land was originally platted but where the use is increasing (only the cost difference based on current and prior use is charged). The charges will be set in the annual fee schedule during the first City Council meeting in January of each year. Normally, storm sewers are assessed on an area wide basis (square foot or acres), but in certain situations the per lot method or adjusted front method may be utilized at the City Council's discretion. The replacement of existing storm sewers is assessed 30% with the remaining costs paid for by other funding sources identified by the City Council. D. Sanitary Sewer Assessments Assessments for sanitary sewer in residential areas are based upon the cost of construction of 8 inch mains, which is the smallest size installed in residential areas of the City. Assessments for sanitary sewers in commercial and industrial areas are based upon a standard size of 12 -inch mains. Oversizing costs due to larger mains and larger appurtenances will be paid for by a combination of availability charges, user charges and/or trunk area assessment charges. Trunk area sanitary sewer charges shall be leave to all un- platted property at the time of platting and to re -plats that have not been charged trunk area charges when the land was originally platted. The charges will be set in the annual fee schedule during the first City Council meeting in January of each year. Services installed to individual properties are fully assessed to the benefiting property. Normally, sanitary sewers are assessed on an area wide basis (square foot or acres), but in certain situations the per lot method or adjusted front method may be utilized at the City Council's discretion. Lateral benefit from major trunk sewers or interceptors is assessed to the properties benefited by the sewer. Any oversizing cost is assessed as described above. The replacement of existing sewers is assessed 30% with the remaining costs paid for by other funding sources identified by the City Council. 10 Individual service lines installed directly to specified properties are fully assessed directly to the benefited properties. Properties that have existing sanitary services, but do not have mainline sewers adjacent, across or up to their property lines pay 50% of the assessment rate for the new mainline sanitary sewer as well as 100% of the cost associated with replacing the service lines. Any existing service lines found to be defective as part of a street reconstruction are replaced as part of the project and assessed directly to the property. E. Watermain Assessments Assessments for watermains in residential areas are based upon the cost of construction of 8 inch mains, which is the smallest size installed in residential areas of the City. Assessments for watermains in commercial and industrial areas are based upon the standard size of 12 -inch mains. Oversizing costs due to larger mains and larger appurtenance are paid for by a combination of availability charges, user charges and/or trunk area assessment charges. Trunk area water charges shall be levied to all un- platted property at the time of platting and to re- plats that have not been charged trunk area charges when the land was originally platted. The charges will be set in the annual fee schedule during the first City Council meeting in January of each year. Services installed to individual properties shall be fully assessed to the benefiting property. Normally, watermains are assessed on a per lot basis, but in certain situations the area or adjusted front method may be utilized at the City Council's discretion. The replacement of existing watermains is assessed 30 %. Lateral benefit from major trunk water mains is assessed to properties benefited by the water main. Lateral water main assessments are be based on the costs for an equivalent 8" diameter water main for residential properties and for an equivalent 12" diameter water main for residential properties and for an equivalent 12" diameter water main for commercial /industrial properties. Individual service lines installed directly to specified properties are fully assessed directly to the benefited properties. Properties that have existing water services, but do not have mainline watermains adjacent, across or up to their property lines pay 50% of the assessment rate for the new watermain as well as 100% of the cost associated with replacing the service lines. Any existing service lines found to be defective as part of the project, are assessed directly to the property. F. Street Boulevard Trees All street boulevard trees installed as part of new street constructions or in reconstructing existing streets shall be included as part of the overall project costs included in the assessment calculations. 11 G. Street Lights All costs for new streetlights installed as part of constructing new streets or streetlights relocated as part of reconstructing streets are included in the overall project costs and included in the assessment calculations. In new subdivisions, the City may require the developer to finance street light improvement rather than assessing the cost. H. Other Improvements Based on the City Council determination, any other improvements may be fully assessed or assessed in part. SECTION 11. DEFERMENT OF SPECIAL ASSESSMENTS. Subd. 1. The Council may defer the payment of any special assessment on homestead property owned by a person who is 65 years of age or older, or who is retired by virtue of permanent and total disability, and the City Clerk is hereby authorized to record the deferment of special assessments where the following conditions are met: 1. The applicant must apply for the deferment not later than 90 days after the assessment is adopted by the City Council. 2. The applicant must be 65 years of age or older or retired by virtue of permanent and total disability. 3. The applicant must be the owner of the property. 4. The applicant must occupy the property as his principal place of residence. 5. The average annual payment for assessments levied against the subject property exceed one percent of the adjusted gross income of the applicant as evidenced by the applicant's most recent federal income tax return. The average annual payment of an assessment shall be the total cost of the assessment divided by the number of years over which it is spread. Subd. 2. The deferment shall be granted for as long a period of time as the hardship exists and the conditions aforementioned have been met. However, it shall be the duty of the applicant to notify the City Clerk of any change in his status that would affect eligibility for deferment. Subd. 3. The entire amount of deferred special assessments shall be due within sixty days after loss of eligibility by the applicant. If the special assessment is not paid within the sixty (60) days, the City Clerk shall add thereto interest at a per annum interest rate of two percent (2 %) above the bond interest rate and the total amount of principal and interest shall be certified to the County Auditor for collection with taxes the following year. Should the applicant demonstrate to the satisfaction of the Council, that full repayment of the deferred special assessment would cause the applicant particular undue financial hardship, the Council may order that the applicant pay within sixty days a sum equal to the number of installments of deferred special assessments outstanding and unpaid to date, including principal and interest, with the balance thereafter paid according to the terms and conditions of the original special assessments. 12 Subd. 4. The option to defer the payment of special assessments shall terminate and all amounts accumulated plus applicable interest shall become due upon the occurrence of any one of the following: 1. The death of the owner when there is no spouse who is eligible for deferment. 2. The sale, transfer or subdivision of all or any part of the property. 3. Loss of homestead status on the property. 4. Determination by the Council for any reason that immediate or partial payment would impose no hardship. State Law References(s): Minn. Stat. § 435.193, Senior Citizens or retired & disabled persons hardship special assessment deferral. 13 r r L A N D F O R M From Site to Finish 105 South Fifth Avenue MEMORANDUM Suite 513 Minneapolis, MN 55401 DATE January 17, 2013 TO Corcoran City Council CC FROM Kendra Lindahl, AICP RE Lennar Planning Process r r r Tel: 612 - 252 -9070 Fax: 612 - 252 -9077 www.landform.net At the January 10th Council meeting, the Council received an update on the Lennar request for a feasibility study on property located at CR 101 & Gleason (generally the area of the former "Hedgestone" project). The Council directed staff to bring back a summary of next steps to the January 24th meeting. The City has received a written request for a feasibility study and a $20,000 escrow deposit for this work. This is the first step in a multi -step development process. The feasibility report will consider infrastructure improvements needed to develop the property, including anticipated costs and options for financing the improvements. We are awaiting a concept plan from Lennar to use in the feasibility study, but expect this report to be complete by the end of February. Lennar will use this information in deciding whether or not to proceed with a development application. The City has the staff, ordinances and tools in place for any new development proposal, including this Lennar project. Our preliminary discussions with Lennar indicate that they would likely do a Planned Unit Development (PUD). A typical project would include the following steps and review timelines: 1. Completion of the feasibility study (6 weeks) The City Engineer is working on the feasibility study and will present the study to the City Council for review and acceptance. The feasibility will be based on the PUD sketch plan. 2. EAW (Environmental Assessment Worksheet) and PUD Sketch Plan (3 -4 months) The EAW is prepared either by the City or the developer's consultant based on the PUD sketch plan. The City is responsible for the EAW, so it is at the City's discretion whether or not to allow a consultant to prepare the document. If a consultant prepares the EAW, the City will have final review authority before approving and distributing for public comment. The EAW review process is defined by the State and it would be sent to the City Council for review and approval prior to distribution. The PUD Sketch Plan must be reviewed by the Planning Commission and City Council and we would typically ask the Council to authorize distribution of the EAW at the same meeting where they review the sketch plan. Sketch plan comments are advisory only. Following the end of the public EAW comment period, the City Council would determine whether or not an EIS (Environmental Impact Statement) is necessary and make findings of fact for their record of decision. 3. Preliminary PUD Development Plan, Rezoning and Preliminary Plat (2 months) This is the only step that requires a Public Hearing. The preliminary plat would be sent to the Parks and Trails Commission for a recommendation, then to the Planning Commission for a Landform , SensiblyGreen and Site to Finish® are registered service marks of Landform Professional Services, LLC. 1 public hearing on the three items, then to the City Council for action. The rezoning shall not become effective until such time as the City Council approves an ordinance reflecting said amendment, which shall take place at the time that the City Council approves the final development plan. The City cannot take any formal action until the EAW process is complete. 4. Final PUD Development Plan, Final Plat and Development Agreement (2 months) The application for Final PUD Development Plan is reviewed by the Planning Commission. The City Council will take action on the Final PUD Development Plan, Final Plan and Development Agreement. At this time, the Council will also take formal action on the rezoning. The development agreement between the City and the developer outlines all of the conditions of approval as well as any dedications, fees and costs for the development. City staff prepares this document based on a template created by the City Attorney and City Planner. 5. Infrastructure Construction (varies) Following execution of the development contract and filing of the final plat and related documents, the developer will begin site work and construction of infrastructure. Timing for completion of this work varies greatly but will usually be defined prior to the completion of the development contract. 6. Building Permits (varies — multi -year build -out expected) Once the infrastructure is in place to serve the new homes, building permits will be issued. Large developments will likely be done in phases and could stretch over a period of several years. Again, I want to remind the Council that the above is a general development outline and each project will be a little bit different, but one could imagine that if Lennar was motivated to prepare plans quickly, the development review process could be completed and construction beginning yet this year. Staff has not discussed a specific timeline with Lennar, but would expect to begin refining that process in the next few weeks. MEMORANDUM City of Corcoran Multi -Year Financial Management Plan Report Adopted by City Council September 13, 2012 NORTHLAND STRATEGIES Special Projects Group Contents Letter of Transmittal Executive Summary Organizationof Report ............................................................................................. ............................... 1 StudyApproach ........................................................................................................... ............................... 2 Usingthe Report ......................................................................................................... ............................... 2 Conclusionsfrom Study ............................................................................................ ............................... 2 Recommendations..................................................................................................... ............................... 3 Background 4 Summary........................................................................................................................ ............................... 4 Capital Improvement Plan 5 Overviewof Plan ......................................................................................................... ............................... 5 Sourceof Funding ...................................................................................................... ............................... 6 DebtService .................................................................................................................. ............................... 6 Summary of Capital Improvement Plan ............................................................. ............................... 7 DebtService Estimates ............................................................................................. ............................... 8 Financial Plans 9 Background................................................................................................................... ............................... 9 KeyFactors ( Assumptions) ....................................................................................... ............................... 9 AllCity Funds Combined .......................................................................................... .............................11 General Fund Financial Plan .................................................................................... .............................13 Tax Increment Fund Financial Plan ....................................................................... .............................15 Debt Service Funds Financial Plan ........................................................................ .............................17 Special Revenue Funds Financial Plan ................................................................. .............................19 Utilities Fund Financial Plan .................................................................................... .............................21 Capital Projects Funds Financial Plan .................................................................. .............................23 Property Tax Levy Projections Report .................................................................. .............................25 Appendix 27 Graph - All City Funds, Total Source and Use of Funds .................................. .............................27 Graph - General Fund, Total Source and Use of Funds ................................. .............................28 Graph - Projected Annual % Change in Property Tax Levy and Tax Rate ............................29 Graph - Projected Future Fund Balance Compared to Minimum ............. .............................30 Preliminary Utility Fee and Charges Schedule (Not Adopted) ................... .............................31 NORTHLAND SECURITIES September 13, 2012 Daniel J. Donahue City Administrator City of Corcoran, MN 8200 Co. Rd. 116 Corcoran, MN 55340 RE: Financial Planning Report Dear Daniel: Northland Securities, Inc. was hired to provide the City with financial planning services for determination of cash flow /fund balance reserve management. Services include performing a multi- year review and future year financial projections for each of the City of Corcoran's funds. The analysis and final report includes a review of the past performance of the City's funds, determines the adequacy of current revenues, and provides recommendation on future revenue levels that will be necessary given recent and projected cost experience in addition to anticipated capital project expenditures. We appreciate the opportunity to work with the City. Sincerely, Tammy Omdal Manager of Northland Strategies /Senior Vice President 45 South 711 Street, Suite 2000, Minneapolis, MN 55402 Main: (612) 851 -5900 / Direct: (612) 851 -4992 / Email: rfifield @northlandsecurities.com Member FINRA and SIPC EXECUTIVE SUMMARY This report serves as a guide for the financial manage- ment of the City's cash and fund balances. The report contains management strategies and identification of key factors (assumptions) that will impact the City's fi- nancial performance. The report includes information on the level of estimated property tax levy that will be needed to provide adequate revenue to fund city ser- vices and capital improvement plans and debt service as included in the report. Future Council actions will impact the key assumptions that were used to develop the financial plans included in the report. The financial plans that are included in this report provide projections of sources and uses of funds and impact on cash and fund balances. Current spending levels and operating revenues, future capital plans and estimates for debt service, and estimates for future utility operating costs and rate structure, provides the basis for financial projections included in the report. The City has not taken official action yet to approve an ordinance for the creation of a utility fund and estab- lishment of the utility fees and charges. Information included in this report for the utility fund and utility fees and charges is based on and consistent with in- formation previously presented and reviewed by the City. Organization of Report The report is organized into five sections: 1. Executive Summary provides information on the organization of the report, study approach, using the report, and conclusions and recommendations. 2. Background discusses the historical context and financial decisions facing the City. Information is provided on key development and redevelopment factors that will have an impact on the assump- tions used to model and project future financial performance. 3. Capital Improvement Plan and Debt Service Study provides information on the City's identified plans for vehicle, equipment, and facilities acquisition, street maintenance and improvement, and water and sanitary sewer improvements. This includes estimates on project costs and sources of funds to pay for the improvements. Information on debt service is also included. 4. Information on the key factors (assumptions) which the report is based upon are provided in the Financial 5 Plans section of the report. Financial Plans are provided for the each of the City's existing funds (consolidated by fund type) and for the future anticipated utility (water and sanitary sewer) fund. The plans provide both his- torical, current, and future projected sources and uses of funds. Financial plans take into account current levels of service and revenues and future capital improvement plans. A112endix provides charts of data taken from the financial plans and information on fund balance levels.. In addition a schedule of preliminary util- ity fees and charges used to develop the charges Executive Summary 1 for services revenue shown in the Utility Fund Fi- management of the City. Much of the information in nancial Plan is included as an Appendix to this re- port. This schedule of utility fees and charges has not been adopted by the City Council. Study Approach This report was prepared by Northland Securities. The following steps were taken as part of the study process: • City provided information on historical spending and revenues, capital improvement plans, and pri- or years budget information. • Information provided by the City was organized, analyzed, and used to support the development of financial plans. • Once the initial financial plans were developed then multiple scenarios or options were considered and analyzed to determine impact on property tax levy. This included analysis of debt structuring. • City staff offered preliminary input and feedback on the assumptions and desired outcomes. • City Council provided final direction on assump- tions to include in a final draft of the report. It is also important to note aspects of financial perfor- mance not reviewed as part of this study: • Analysis of the impact of the projected property tax levy amounts on various property types. • Analysis of the sewer and water fees and charges in comparison to other cities. Using the Report This report is intended to be a practical guide for city staff and the City Council on the on -going financial this report has enduring value and will serve to con- tinue to guide management decisions over a number of years. However, management of city funds is a dynamic system. Property tax law, property values, utility customer base, statutes and rules changes, ac- tual cost of labor and materials and supplies will all vary from year to year impacting the assumptions in the report. This report should be the foundation of an annual review and management plan update. Conclusions from Study The following conclusions were identified as a result of this study: 1. After year 2013, the City will no longer be able to rely on available tax increment funds to pro- vide temporary cash flow for the City. The City's tax increment financing district will end in 2013. The City will need to plan for other sources of rev- enue, including revenue from increasing property tax levy (offset by growth in tax base), utility fees and charges, to support its cash flow needs long term. Overall cash balance for the City is esti- mated to decline by about 50- percent over the next two years as the cash balance in the Tax Increment Fund is spent down and excess increment, if any, is returned to Hennepin County for redistribution to the local taxing jurisdictions. Projections indi- cate, given certain key assumptions outlined in the report along with active daily cash management, that the City will be able to maintain sufficient cash flow in both the short and long term to meet its cash flow requirements. 2. Future tax levy and utility rate increases will be necessary for the City to maintain adequate cash Executive Summary 2 3. balances across all City funds. The City has plans for capital infrastructure maintenance and im- provements that will require increased source of revenue to fund. The City will need to increase its combined property tax levy by no less than 3 percent annually over the next five years. This increase in property tax levy will be offset by an approximate 4 percent increase in the City's gen- eral (gross) tax base after the decertification of the City's tax increment financing district in 2013. Future development within the City is anticipat- ed to bring new (increased) revenue to an antici- pated utility (water and sanitary sewer) fund from the collection of anticipated future development (availability and connection) fees. Future develop- ment will also provide additional property value to the City and potential for additional property tax revenue to pay for services. The rate of future development and addition of customers is a sig- nificant variable for long term financial planning. Recommendations The following overall management strategies are rec- ommended: 1. The City should maintain a minimum cash bal- ance in the General Fund and other City funds that provides sufficient cash flow to avoid the need for short term borrowing. The financial plans in- cluded in this report are based on a maintaining a minimum fund balance equivalent to 35 percent of operating expenditure (use of funds) for the General Fund. This minimum is on the low end of minimum fund balance for the General Fund, as suggested by the Minnesota State Auditor. At this minimum level, the City will meet cash flow requirements. However, fund balance, as project- ed, will not be at a sufficient level to cover unan- ticipated events that may arise. A minimum fund balance of three months operating cash is recom- mended for the Utility Fund. For the other City funds the financial plans included in this report reflect maintaining the sufficient positive balances. 2. The City should adopt a formal policy concern- ing minimum fund balance goals for the General Fund and other City funds as planned. Adoption of a policy will provide management guidance to City staff in preparing future budget recommen- dations and the annual updating of the financial plans included in this report. The City has taken positive steps for establishing such a policy. 3. In addition to the recommended minimum cash balances, long term the City should strive to maintain adequate cash to pay for annual ongo- ing capital acquisition and maintenance to avoid the need to borrow and incur interest expense for these annual costs. The Capital Improvement Plan (CIP) included in this report assumes the City will continue to issue equipment certificates for annual vehicle, equipment, and facilities needs. An alter- native recommended management strategy is to plan for incremental increases in the property tax levy to support pay -as- you -go funding over the long term as existing debt is retired. This strategy is not reflected in the financial plans included in this report but is offered as a recommendation for future planning purposes. Executive Summary [ :3: L� l _ : C� : Z�1 � 1► I �� The City of Corcoran is located on the western eastern edge of the Twin Cities metropolitan area. The City's 2030 Comprehensive Plan reports an estimated 2010 population of around 5,800 and 1,900 households. Population is estimated to increase to 8,600 by 2020 and households to 2,900. These figures include the urban service areas only, recognizing overall growth across the City could be greater. The land area for the City encompasses just under 36 square miles. Commercial and industrial development in the City is limited, primarily due to the lack of municipal water and sewer services and the absence of major transport corridors. The City of Corcoran currently does not own and operate trunk sanitary sewer facilities and has no existing connections to the metropolitan dis- posal system (MDS). This is changing in 2012, with construction underway to install the infrastructure ca- pacity for municipal water and sanitary sewer services to the City; this will include connection to the MDS. The City's development plan for its downtown area provides an opportunity for additional economic de- velopment. A financial planning consideration for the City is whether, and if so to what extent, to provide public funding to assist with paying the cost of bring- ing municipal water and sewer services to the down- town area. (This is not part of the project currently under construction.) The decision on whether to par- ticipate financially, and if so to what extent, will have a financial impact for the City and its long term financial plans. Proceeding with the downtown utilities proj- ect will require a commitment of city resources that otherwise would be available for other city purposes, including possibly an offset to future property tax levy increases. Authority exists to use available tax increment reve- nues to fund a portion of the downtown improvement project. Consideration has also been given to the use of special assessment authority to finance a portion of the project costs. The report assumes the City proceeds with a down- town project and determines to assess benefiting property owners 70 percent of the project costs. It is assumed in the report that the City will pay the re- maining 30 percent from available tax increment rev- enue. The City has not made a final determination on whether to proceed with a project to bring municipal sewer and water to the downtown area. The scenario included in the report provides the City with a "bench- mark" for making a final decision. Background 4 CAPITAL IMPROVEMENT PLAN AND DEBT SERVICE STUDY The City annually reviews its capital vehicle, equip- ment, facilities, and improvement project needs and prepares a multi -year plan. The Capital Improvement Plan (CIP) provides details on costs by year and pro- posed funding sources. The debt service study pro- vides information on current debt service and future estimated debt service based on the CIP. The information available on plans for future capital acquisition and improvements provided an important input into preparing the financial plans included in this report. The financial plans are inclusive of all sources and uses of funds, both operating and non - operating. The Table on the next page provides a summary of the City's capital acquisition and improvement plans. Overview of Plan The majority of the on -going costs included in the CIP are for on -going annual vehicle, equipment, and facili- ties needs. The four key categories of spending shown in the CIP are as follows: 1. Equipment, vehicles, and facilities Over the next five years the City anticipates spending an average of about $236,000 per year on equipment, vehicles, facilities capital needs. Current plans antici- pate the City issuing equipment certificates every two years to fund the planned expenditures. Financial plans anticipate approximately $250,000 on average over the next five years in annual debt service (princi- pal and interest) for equipment certificates. This debt service is supported 100 percent by property tax levy. 2. Construction of a new public works facility This project is anticipated to begin in 2012. The total preliminary estimated cost is $4,000,000. For financial planning purposes it is assumed that 50 percent of the project cost will be expended in 2012 and the balance in 2013. Bonds are anticipated to be issued in 2012 for the full project cost (estimates included in this report assumes the first interest payment would be capital- ized). Future debt service (principal and interest) will be supported 100 percent by property tax levy. The financial plans included in this report reflect structur- ing this future debt to coincide with other offsetting changes to the property tax levy from reduction in other debt service and the increase in tax base that will occur in tax year 2014, as a result of the decertification of the existing tax increment financing (TIF) district in year 2013. This strategy reflects one of the City's key assumption for this financial planning study, which is future annual property tax levy increases should be maintained at approximately 3 percent. 3. Sanitary sewer and water improvements The City has begun construction on a $1,910,000 proj- ect to bring municipal water and sanitary sewer con- nections into the City. This project includes agreement with Maple Grove for the purchase of municipal wa- ter. The project will be paid from $1,610,000 in avail- able tax increment revenue (cash) and $300,000 from anticipated future special assessments. For financial planning purposes it is assumed the City will bond for the special assessment portion. The $1,910,000 cost includes a $300,000 payment to the City of Maple Grove. The City of Maple Grove will allow for the City of Corcoran to pay this amount over a 15 year period with interest. Capital Improvement Plan and Debt Service Study The City has not made a final decision on a project to bring municipal water and sewer services to the City's downtown area. The estimated project cost for a "gravity system" with street improvements (32 feet) is $2,293,000. The City also studied the cost of other system solutions but has agreed that if the project is to proceed that a "gravity system" is the preferred al- ternative. This report includes the scenario or option whereby the benefiting property owners will be as- sessed 70 percent of the cost of the improvements and the City will pay the remaining 30 percent from tax increment revenues. The use of tax increment for the project will have implications for the City's cash flow management. This impact is reflected in the amount of anticipated redistribution of excess tax increment from the County to the City. This is reflected in the financial plans. 4. Street improvement projects The City is reviewing options for street improvements, including paving of gravel streets. The CIP does not in- clude any projects for street improvement at this time. The City has an existing special assessment policy that it is in the process of reviewing and updating. The City anticipates that benefiting property owners will pay a portion of future street improvements. What level, if any, of City financial participation is currently under discussion. Future decisions will be reflected in updates to the CIP. Source of Funding The source of funding for the CIP includes either cash balance or bond proceeds or a combination thereof. Street improvement plans that will be included in fu- ture updates to the CIP will also include intergovern- mental revenue (municipal state aid). Debt Service The City anticipates the issuance of bonds to finance certain capital improvements. Following the CIP Summary in this section is a Debt Service Study, a summary of future estimated debt service by year. The annual debt service on the proposed bonds is also included in the financial plans for the debt service fund and utility fund. The preliminary estimates for debt service are based on bonds to be paid as follows: • Equipment certificates paid over 10 years at a 2.0 percent estimated interest rate. • CIP bonds for a $4.0 million public works facility project, inclusive of all costs, paid over 25 years at a 3.75 percent estimated interest rate. A portion of the bond proceeds will be used to cover the first interest payment on the bonds. • Assessment bonds paid over 20 years at a 3.75 per- cent estimated interest rate. The final sizing, structuring, and interest rates will depend on project specifics and market conditions at time of issuance. The amounts shown in this report are preliminary and for planning purposes only. Capital Improvement Plan and Debt Service Study �-1 Capital Improvement Plan and Debt Service City of Corcoran, MN Study Capital Improvement Plan (CIP) Summary Five Year Financial Plan Source of Funds in Excess of Use of Funds 3,000,000 (3,000,000) - 7 2012 Est. Actual 2013 2014 2015 2016 2011 Total USE OF FUNDS Equipment, Vehicles, and Facilities 316,503 106,000 149,000 240,000 369,500 115,000 1,296,003 Sanitary Sewer and Water Improvements 1,610,000 2,293,000 - - - - 3,903,000 Street Improvements - - - - Public Works Facility 1,000,000 3,000,000 - - - - 4,000,000 TOTAL 2,926,503 5,399,000 149,000 240,000 369,500 115,000 9,199,003 SOURCE OF FUNDS Equipment certificates 316,503 106,000 149,000 240,000 369,500 115,000 1,296,003 CIP bond proceeds 4,000,000 - - - - - 4,000,000 Tax increment funds 1,610,000 681,900 - 2,291,900 Assessment bond proceeds (Utlity Project) - 1,605,100 - 1,605,100 Assessment bond porceeds (Streets) - - - - Assessment streets pre -paid (est.15 %) - - Municipal State Aid streets - - - - TOTAL 5,926,503 2,399,000 149,000 240,000 369,500 115,000 9,199,003 Source of Funds in Excess of Use of Funds 3,000,000 (3,000,000) - 7 Existing Bonds Bankwest 2006 (Certificate) Farmers 2006 (Certificate) Northland Trust 2008 (Certificate) Carroll County 2004 (PD Facility) Bankwest 2010 Farmers 2010 Adjustment to certified levy Total Due on Existing debt Future Equipment Certificates Certificates 2012, 10yrs at 2% Certificates 2014,10yrs at 2% Certificates 2016, 10yrs at 2% Certificates 2018, 10yrs at 2% Certificates 2020, 10yrs at 2% Certificates 2022, 10yrs at 2% Subtotal for Certificates Facilities Facility Bonds -$4 Million @25 yrs, 3.75% Total Debt Service Supported by Tax Levy Annual $ change Debt Supported by Revenue Other than Tax Levy Street Improvements Assessment bonds @15 yrs, 3.75% Utility Improvements Assessment /Revenue bonds @15 yrs, 3.75% City of Corcoran Debt Service Study Based on Capital Improvement Plan (CIP) Capital Improvement Plan and Debt Service Study 2010 Actual 2011 Actual 2012 Est. 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 70,400 72,006 50,960 11,972 70,400 72,006 50,960 11,972 103,761 100,961 58,161 76,761 99,661 100,219 99,614 99,888 41,404 40,930 41,412 40,828 41,178 20,440 9,753 30,044 30,492 30,916 30,329 30,730 29,911 29,864 30,758 30,593 9,753 30,044 30,492 30,916 30,329 30,730 29,911 29,864 30,758 30,593 13,079 285,965 305,408 274,661 202,517 202,672 181,316 161,073 159,709 59,728 61,516 61,185 47,036 47,036 47,036 47,036 47,036 47,036 47,036 43,306 43,306 43,306 43,306 43,306 53,938 53,938 53,938 25,605 47,036 47,036 90,342 90,342 144,280 144,280 169,885 47,036 47,036 47,036 43,306 43,306 43,306 43,306 53,938 53,938 53,938 53,938 25,605 25,605 25,605 25,605 25,605 25,605 25,605 25,605 169,885 195,490 195,490 174,059 65,000 168,000 168,000 207,000 191,000 250,000 253,000 270,000 267,000 270,000 270,000 285,965 305,408 274,661 314,552 417,707 439,658 458,415 494,989 454,007 484,400 501,070 462,490 465,490 444,059 19,443 (30,748) 39,892 103,155 21,951 18,757 36,574 (40,982) 30,393 16,670 (38,580) 3,000 (21,431) - 147,526 147,526 147,526 147,526 147,526 147,526 147,526 147,526 147,526 8 FINANCIAL PLANS Background Based on historical financial performance, current charges and fees, estimates for future utility rates, and future capital projects, the following financial plans have been prepared for each City fund. The informa- tion provided for the Utility Fund is prospective, as the City has not yet acted to approve this fund. Included in this Financial Plans Section is a financial plan for each of the funds listed below. A separate re- port is also provided at the end of the individual fund reports that summarizes projected property tax levy amounts and tax rates. • All City Funds Combined Financial Plan • General Fund Financial Plan • Tax Increment Fund Financial Plan • Debt Service Funds Financial Plan • Special Revenue Funds Financial Plan • Utility Fund Financial Plan • Capital Projects Fund Financial Plan • Summary Property Tax Levy Report Key Factors (Assumptions) The key factors or assumptions that were used to de- velop the financial plans are as follows: • 2.0 percent annual increase in operating expense. • 1.5 percent annual increase in non - property tax revenue, with the exception of future utility fees estimated to increase by 2.0 percent annually. • Annual projected increase in property tax levies to be set at a level sufficient to fund cash flow require- ments and to maintain minimum fund balance lev- els per City Policy. The goal for the annual prop- erty tax levy increase should be at or less than 3 percent. • Fiscal disparities distribution of property taxes and contribution of property tax capacity is assumed to be at the same levels as for Pay 2012 for this report. The actual amounts will vary by year and will im- pact the projections shown in this report. • Debt service will be structured in order to limit the annual increase in debt service levy to an amount that when combined with the increase for the Gen- eral Fund is consistent with the City's goal for maintaining an annual property tax levy increase at or less than 3 percent. • General Fund will provide permanent funding (cash) to the Infrastructure Planning Fund (Fund 402) and to Shannon Lane (Fund 417) in the ap- proximate amount of $176,000 and $100,000, re- spectively over a 15 year period. Funds 402 and 417 have been "carrying" a liability (funds owed to the General Fund) for several years. The City has determined that there will not be other revenue available as anticipated to pay for prior year costs incurred in these funds. • Bonding for a new public works facility will occur in 2012, with 25 percent of the funds expended in 2012 and the balance in 2013. The estimated cost of the project, including construction and all other costs is estimated at $4.0 million. • Estimated redistribution of tax increment funds al- Financial Plans 7 located as follows: $180,000 to the Utility fund to provide permanent start -up funding; and 247,000 to the General Fund to be designated for meeting cash flow requirements. • Maintain a minimum balance in the General Fund equivalent to 35 percent of annual expenditures. • Maintain a minimum balance in the future Utility Fund equivalent to three months of operating ex- penditures. • Maintain positive balances in all other City funds and amounts sufficient to meet specific cash flow requirements of the funds. • CIP plan will be implement as shown in the report. This includes the use of available tax increment for the water and sanitary improvements, including a portion for the downtown area improvements. • Fees and charges for service revenue shown in the Utility Fund is based on fees and charges reviewed by the City Council but not yet adopted. A final fee schedule will need to be adopted by ordinance when the City establishes the Utility Fund. Infor- mation on utility fees and charges is included in the Appendix section. Financial Plans 10 ALL FUNDS COMBINED The financial plan on the next page provides a sum total of all sources and uses of funds for all City funds combined. Source of Funds Annual source of funds from non - property tax levy sources has been stable for the City over the last sev- eral years and is projected to continue to be so in the future. The City does not receive local government aid from the State. Property tax levy increases will be needed to pay for increased operating costs and debt service related to planned capital improvements. The City has plans to adopt new fees and charges as part of the creation of a utility for sanitary sewer and municipal water services. Use of Funds Personnel and other operating costs overall have been and are projected to remain stable. There will be (new) increased operating costs related to the offering of utility services and for the new public works mainte- nance facility. The additional operating expense for utility services is estimated at $115,000 and is included in the Utility Fund beginning in year 2014. The new public works maintenance facility is estimated to cost approximately $40,000 per year to operate. This new operating expense is included in the General Fund be- ginning in year 2014. The City is implementing several major projects over the next two years that will result in a planned spend down of cash balance and require the need for bond issuance to finance certain improvement costs. The projects include installing infrastructure for munici- pal sewer and water services in order to bring these services into the community and the construction of a new public works maintenance facility. Debt service will increase and so will the property tax levy needed to support payment. The City has planned for this anticipated increase in property tax levy to coincide with the decertification of its tax in- crement financing district. The decertification of the tax increment district will provide an estimated 4 per- cent increase in the City's tax base which will help to offset the impact of increasing the City's property tax levy in year 2014 for debt service and funding for cash flow. The report on Page 25 provides information on tax levy and tax base. The City plans to receive a one -time cash inflow from the redistribution of excess tax increment funds from the County. Based on the key assumptions in the re- port, the estimated amount is $427,000 in year 2014. The City plans to designate $247,000 of this payment for meeting its cash flow and fund balance require- ments for the General Fund. The remaining amount of cash inflow from the tax increment redistribution, $180,000, will provide start -up cash for the City's Util- ity Fund. The Utility Fund included in this report has not yet been adopted by the City Council. Transfers to Other Funds The transfers to other funds is between the General Fund and the Special Revenue Funds ($5,000) and between the General Fund and the Capital Projects Funds ($18,529). Financial Plans 11 Financial Plans City of Corcoran, MN All Funds Five Year Financial Plan Prior Years Estimated Projected 2012 2012 2010 Actual 2011 Actual Budget Estimated 2013 Budget % Chg 2014 2015 2016 2017 Source of Funds: Charges for service 497,747 478,722 460,680 460,680 500,000 8.5% 288,116 296,935 305,837 314,865 Assessments 16,325 8,463 - - - 0.0% - 147,526 147,526 147,526 Redistribution of TIF - - - - - 0.0% 427,379 - - - Liceneses and permits 95,626 101,850 78,200 78,200 80,000 2.3% 81,200 82,418 83,654 84,909 Intergovernmental 392,849 258,581 243,168 243,168 245,000 0.8% 248,675 252,405 256,191 260,034 Investment Income 51,203 29,796 52,500 52,500 46,500 -11.4% 10,580 10,661 10,744 10,827 Fines and forfeitures 110,388 108,006 90,000 90,000 90,000 0.0% 91,350 92,720 94,111 95,523 Cable franchise fees 34,674 37,253 32,000 32,000 35,000 9.4% 35,525 36,058 36,599 37,148 Misc - Other 138,342 150,472 30,750 30,750 31,000 0.8% 31,340 31,684 32,032 32,383 Delinq property taxes - - 40,000 40,000 - 0.0% - - - - Bond proceeds 806,454 - 4,316,503 4,316,503 3,316,200 -23.2% 149,000 240,000 369,500 115,000 Transfer in from other funds 46,573 5,000 5,000 5,000 5,000 0.0% 23,529 23,529 23,529 23,529 Subototal Non Property Tax Funds 2,190,181 1,178,143 5,348,801 5,348,801 4,348,700 -18.7% 1,386,693 1,213,936 1,359,722 1,121,744 Property tax levy 2,651,573 2,694,987 2,781,119 2,781,119 2,919,009 5.0% 3,207,408 3,306,556 3,403,705 3,499,888 Total Source of Funds 4,841,754 3,873,130 8,129,920 8,129,920 7,267,709 -10.6% 4,594,101 4,520,492 4,763,427 4,621,632 Use of Funds: Personal services 1,485,007 1,508,530 1,604,216 1,604,216 1,636,300 2.0% 1,719,026 1,753,407 1,788,475 1,824,244 Supplies 572,641 585,124 627,555 627,555 640,106 2.0% 652,908 665,966 679,286 692,871 Other services and charges 1,071,645 930,026 900,974 950,974 979,876 8.8% 2,381,675 1,074,950 1,095,898 1,117,263 Capital outlay 1,062,083 487,966 2,968,826 2,968,826 7,047,269 137.4% 203,033 294,914 425,312 171,728 Debt service 285,965 405,408 261,582 261,582 314,552 20.3% 417,707 587,184 605,941 642,515 Transfer out to other funds 46,573 5,000 5,000 5,000 5,000 0.0% 23,529 23,529 23,529 23,529 Total Use of Funds 4,523,914 3,922,054 6,368,153 6,418,153 10,623,104 66.8% 5,397,878 4,399,949 4,618,440 4,472,151 Net Change in fund balance 317,840 (48,924) 1,761,768 1,711,768 (3,355,396) - 290.5% (803,777) 120,543 144,987 149,481 Ending Fund Balance 4,366,188 4,317,264 6,079,032 6,029,032 2,673,636 -56.0% 1,869,859 1,990,403 2,135,390 2,284,871 Ending Cash Balance 4,435,442 4,409,525 6,171,293 6,121,293 1 2,765,897 -55.2%1 1,931,517 2,052,061 2,197,048 2,346,529 Fund Balance Goal per Policy 1,326,125 1,271,445 2,078,270 2,776,170 1,376,722 1,458,697 1,545,500 1,583,736 1,622,589 Fund Balance in Excess (Shortfall) 3,040,063 3,045,819 4,000,762 3,252,862 1,296,914 411,162 444,902 551,654 662,281 12 GENERAL FUND The financial plan on the next page provides sources and uses of funds for the City's General Fund. Source of Funds Annual source of non -tax revenue for the General Fund has been stable over the last few years and is projected to continue to be so in the future. Intergov- ernmental revenue provides the single largest source of non -tax revenue to the General Fund. The City does not receive local government aid from the State of Minnesota. The City does receive an allocation of municipal state aid for street maintenance, recorded as intergovernmental revenue. The second largest source of non -tax revenue is charges for services and the next largest is fines and forfeitures. Revenue from property tax levy is shown to increase each year between 2013 and 2017. In addition to fund- ing general city operations, the property tax levy will need to increase in order to provide revenue to meet on -going cash flow needs. The City has been able to leverage other non - General Fund sources of cash from an existing City tax increment district. This tax incre- ment financing district will decertify at the end of year 2013 at which time the cash will either have been spent in its entirety or returned to Hennepin County for re- distribution to the local taxing jurisdictions. The City of Corcoran will receive approximately a third of any redistribution of tax increment funds. Future projections for property tax levy include the following increases by year for General Fund cash flow purposes. The actual amount that will need to be levied will depend on multiple factors, including actual General Fund change in fund balance (cash po- sition) from year to year and the decision on return of excess tax increment for redistribution (pending deci- sion on downtown project). - Year 2013 $0 - Year 2014 $90,000 - Year 2015 to 2016 $20,000 per year - Year 2017 $0 Use of Funds The General Fund is used to account for the expense of providing general government services (operations) for the City. The largest use of funds is for the cost of personnel, including salary and wages and benefits. Other costs including operating materials and sup- plies, equipment, and other professional services. Transfers to Other Funds Beginning in year 2014, it is anticipated that the City will begin to "write -off" a receivable for cash due from other city funds. To highlight the financial impact of this action, the elimination of the "due from other fund" in the General Fund balance sheet, is shown as a transfer to other funds in the report. The effect of this action is that the General Fund will provide permanent funding (cash) to the Infrastructure Planning Fund (Fund 402) and to Shannon Lane Fund (Fund 417) in the amounts of $176,000 and $100,000, respectively over a 15 year period. The City has been carrying this "due to /due from other funds" for several years in its audit statements for the General Fund and Funds 402 and 417. There is no other non - General Fund source of revenue available to cover the prior year expenditures that were incurred in Funds 402 and 417 and funded with General Fund cash at the time. Financial Plans 13 Financial Plans City of Corcoran, MN General Fund Five Year Financial Plan 14 Prior Years Estimated Projected 2012 2012 2010 Actual 2011 Actual Budget Estimated 2013 Budget % Chg 2014 2015 2016 2017 Source of Funds: Charges for service 190,859 182,459 150,680 150,680 190,000 26.1% 192,850 195,743 198,679 201,659 Assessments 275 - - 0.0% - - - - Redistribution of TIF 0.0% 247,379 Liceneses and permits 95,626 101,850 78,200 78,200 80,000 2.3% 81,200 82,418 83,654 84,909 Intergovernmental 229,412 257,393 243,168 243,168 245,000 0.8% 248,675 252,405 256,191 260,034 Investment Income 4,439 4,068 6,000 6,000 5,000 -16.7% 5,075 5,151 5,228 5,307 Fines and forfeitures 110,388 108,006 90,000 90,000 90,000 0.0% 91,350 92,720 94,111 95,523 Cable franchise fees 34,674 37,253 32,000 32,000 35,000 9.4% 35,525 36,058 36,599 37,148 Misc - Other 92,067 36,361 5,750 5,750 6,000 4.3% 6,090 6,181 6,274 6,368 Delinq property taxes 40,000 40,000 0.0% Bond proceeds - 0.0% - - - - Transfer in from other funds 16,426 5,000 5,000 5,000 5,000 0.0% 5,000 5,000 5,000 5,000 Subototal Non Property Tax Funds 774,166 732,390 650,798 650,798 656,000 0.8% 913,144 675,676 685,737 695,948 Property tax levy 2,351,310 2,374,309 2,506,458 2,506,458 2,604,456 3.9% 2,789,700 2,866,898 2,945,289 3,004,899 Total Source of Funds 3,125,476 3,106,699 3,157,256 3,157,256 3,260,456 3.3% 3,702,845 3,542,575 3,631,026 3,700,847 Use of Funds: Personal services 1,485,007 1,508,530 1,604,216 1,604,216 1,636,300 2.0% 1,669,026 1,702,407 1,736,455 1,771,184 Supplies 572,641 585,124 627,555 627,555 640,106 2.0% 652,908 665,966 679,286 692,871 Other services and charges 926,196 907,214 878,162 878,162 930,880 6.0% 989,498 1,009,288 1,029,474 1,050,063 Capital outlay 105,560 55,509 42,323 42,323 43,169 2.0% 44,033 44,914 45,812 46,728 Debt service 0.0% - - - - Transfer out to other funds 4,842 - - - 0.0% 18,529 18,529 18,529 18,529 Total Use of Funds 3,094,246 3,056,377 3,152,256 3,152,256 3,250,456 3.1% 3,373,994 3,441,103 3,509,555 3,579,375 Net Change in fund balance 31,230 50,322 5,000 5,000 10,000 100.0% 328,851 101,471 121,471 121,471 Ending Fund Balance 698,923 749,245 754,245 754,245 764,245 13% 1,093,096 1,194,567 1,316,039 1,437,510 Ending Cash Balance 439,658 504,683 509,683 509,683 519,683 2.0% 848,534 950,005 1,071,477 1,192,948 Fund Balance Goal per Policy 1,082,986 1,069,732 1,103,290 1,103,290 1,137,660 3.1% 1,180,898 1,204,386 1,228,344 1,252,781 Fund Balance in Excess (Shortfall) (384,063) (320,487) (349,045) (349,045) (373,415) 7.0% (87,802) (9,819) 87,695 184,729 14 TAX INCREMENT FUND The financial plan on the next page provides sources and uses of funds for the City's Tax Increment Fund (Fund 401). The City has one tax increment financing district, TIF District No. 1, a redevelopment district. It was approved on February 12, 1987, certified on May 6, 1987, and the first tax increment was received in 1988. The decertification date for the district is Decem- ber 31, 2013. Source of Funds Tax increment collected on parcels within TIF District No. 1, generally the downtown area, is recorded in this fund. As of December 31, 2011, the City reported a fund bal- ance in the approximate amount of $3.04 million. The City plans to spend a portion of this fund balance on tax increment eligible expenditure for public improve- ments. Any remaining fund balance will be returned to Hennepin County as excess tax increment for redis- tribution to the local taxing jurisdictions. The City of Corcoran will receive approximately a third of the ex- cess increment, to be used for general city purposes. Use of Funds The City does not have any outstanding obligations to which these tax increments are pledged. The TIF plan authorizes approximately $18.3 million in total expen- ditures. As of December 31, 2011, total actual expendi- tures were less than approximately $1.5 million. Approved plans authorize the use of $1.61 million of tax increment funds in year 2012 to pay for public in- frastructure improvements - construction of trunk san- itary sewer and water -main infrastructure. In year 2013, the financial plan anticipates the City would use approximately $687,000 of tax increment funds to pay for constructing sanitary sewer and water infrastructure improvements in the downtown area. The construction of trunk sanitary sewer and wa- termain from the City of Maple Grove to the City of Corcoran's downtown area to replace existing septic systems and wells is currently described in the Devel- opment Program for TIF District No. 1. The financial plan for this fund anticipates the City will return $1.32 million in year 2014 to the County for redistribution to the local taxing jurisdictions. Transfers to Other Funds There are no anticipated transfers to or from other funds. Financial Plans 15 Financial Plans City of Corcoran, MN Tax Increment Fund Five Year Financial Plan Needed Fund Balance - - - 697,900 - -23.7% - - - Fund Balance in Excess (Shortfall) 2,874,396 3,013,165 1,739,165 991,265 1,327,265 0.0% - - - 16 Prior Years Estimated Projected 2012 2010 Actual 2011 Actual 2012 Budget Estimated 2013 Budget % Chg 2014 2015 2016 2017 Source of Funds: Tax Increment 299,645 286,325 300,000 300,000 300,000 0.0% Assessments 0.0% - - - - Redistribution of TIF 0.0% - - - - Liceneses and permits 0.0% - - - - Intergovernmental 973 1,188 0.0% - - - - Investment Income 35,693 20,655 36,000 36,000 36,000 0.0% - - Fines and forfeitures 0.0% - - - - Cable franchise fees 0.0% - - - - Misc - Other 0.0% - - - Delinq property taxes 0.0% Bond proceeds 0.0% Transfer in from other funds 0.0% - - - - Subototal Non Property Tax Funds 336,311 308,168 336,000 336,000 336,000 0.0% - - - - Property tax levy 0.0% Total Source of Funds 336,311 308,168 336,000 336,000 336,000 0.0% - - - - Use of Funds: Personal services - - 0.0% - - - - Supplies - - 0.0% - - - - Other services and charges 50,000 10,000 0.0% 1,327,265 - - Capital outlay 101,482 169,399 1,610,000 1,610,000 687,900 -57.3% - - - Debt service 0.0% - - - - Transfer out to other funds - - 0.0% - - Total Use of Funds 101,482 169,399 1,610,000 1,660,000 697,900 -56.7% 1,327,265 - - - Net Change in fund balance 234,829 138,769 (1,274,000) (1,324,000) (361,900) -71.6% (1,327,265) - - - Ending Fund Balance 2,874,396 3,013,165 1,739,165 1,689,165 1,327,265 -23.7% - - - - Ending Cash Balance 2,899,640 3,043,768 1,769,768 1,719,768 1 1,357,868 -23.3% - - - - Needed Fund Balance - - - 697,900 - -23.7% - - - Fund Balance in Excess (Shortfall) 2,874,396 3,013,165 1,739,165 991,265 1,327,265 0.0% - - - 16 DEBT SERVICE FUNDS The financial plan on the next page provides sources and uses of funds on a combined basis for the City's debt service funds. The funds included are as follows: Fund 309 G. O. Equipment Certificates and Fund 407 Facility Expansion. At the end of 2011, the City reported total bonded debt outstanding of $1,184,000. Of this amount, $1,052,000 is general obligation equipment certificates, and $132,000 is lease revenue bonds for municipal facili- ties. The City also reported a $236,454 note payable outstanding at year end 2011. Source of Funds There are two source of funds, property tax levy and investment income. The general obligation equipment certificates will be repaid with property tax levy. Prior year and future projected tax levy amounts are included in the finan- cial plan. The debt service levy includes an amount for the City's payment on the lease revenue bonds issued by the EDA for municipal facilities as well as for a payment on the note issued for a road construction project. Use of Funds The use of funds is for the payment of debt. Transfers to Other Funds There are no transfer of funds. Financial Plans 17 Financial Plans City of Corcoran, MN Debt Service Funds Five Year Financial Plan Needed Fund Balance 24,030 39,473 52,753 52,753 52,953 0.4% 53,156 53,360 53,567 53,775 Fund Balance in Excess (Shortfall) 18 Prior Years Estimated Projected 2012 2012 2013 2010 Actual 2011 Actual Budget Estimated Budget % Chg 2014 2015 2016 2017 Source of Funds: Charges for service 0.0% - - - - Assessments - 0.0% - - - - Redistribution of TIF 0.0% - Liceneses and permits 0.0% - - - - Intergovernmental 0.0% - - - - Investment Income 402 173 200 200 200 0.0% 202 204 206 208 Fines and forfeitures 0.0% - - - - Cable franchise fees 0.0% - - - - Misc - Other 0.0% - - - - Delinq property taxes 0.0% Bond proceeds 0.0% Transfer in from other funds 0.0% - - - - Subototal Non Property Tax Funds 402 173 200 200 200 0.0% 202 204 206 208 Property tax levy 300,263 320,678 274,661 274,661 314,553 14.5% 417,708 439,658 458,415 494,989 Total Source of Funds 300,665 320,851 274,861 274,861 314,753 14.5% 417,910 439,862 458,621 495,197 Use of Funds: Personal services - - 0.0% - - - - Supplies - - 0.0% - - - - Other services and charges - - 0.0% - - - - Capital outlay - - 0.0% - - - - Debt service 285,965 305,408 261,582 261,582 314,552 20.3% 417,707 439,658 458,415 494,989 Transfer out to other funds - - - 0.0% - - - - Total Use of Funds 285,965 305,408 261,582 261,582 314,552 20.3% 417,707 439,658 458,415 494,989 Net Change in fund balance 14,700 15,443 13,280 13,280 201 -98.5% 203 205 207 209 Ending Fund Balance 24,030 39,473 52,753 52,753 1 52,953 0.4% 53,156 53,360 53,567 53,775 Ending Cash Balance 24,030 39,473 52,753 52,753 1 52,953 0.4% 53,156 53,360 53,567 53,775 Needed Fund Balance 24,030 39,473 52,753 52,753 52,953 0.4% 53,156 53,360 53,567 53,775 Fund Balance in Excess (Shortfall) 18 SPECIAL REVENUE FUNDS The financial plan on the next page provides sources and uses of funds on a combined basis for all of the City's special revenue funds. The funds included are as follows: Fund 201 Reserve Donation; Fund 202 Po- lice Donation; Fund 204 Firearms Safety; Fund 205 DWI Forfeiture; Fund 206 Drug Forfeiture; and Fund 207 Truck Safety. Source of Funds The source of funds for the special revenue funds come from donations, charges for services, and other miscellaneous revenue sources which are generally restricted for the purpose they were collected. There is no property tax levy that is recorded to the special revenue funds. Use of Funds The use of funds is restricted for the purpose of the funds collected. Transfers to Other Funds Fund 205 DWI Forfeiture provides an annual transfer to the General Fund in the amount of $5,000 to reim- burse the General Fund for related expenditures. Financial Plans 19 Financial Plans City of Corcoran, MN Special Revenue Funds Five Year Financial Plan Needed Fund Balance 35,865 44,526 52,014 52,014 59,314 14.0% 66,737 74,284 81,957 89,756 Fund Balance in Excess (Shortfall) - - - - - - - - - 20 Prior Years Estimated Projected 2012 2012 2013 2010 Actual 2011 Actual Budget Estimated Budget % Chg 2014 2015 2016 2017 Source of Funds: Charges for service 7,243 9,938 10,000 10,000 10,000 0.0% 10,100 10,201 10,303 10,406 Assessments 0.0% - - - - Redistribution of TIF 0.0% - - - - Liceneses and permits 0.0% - - - - Intergovernmental 69,305 0.0% - - - - Investment Income 602 269 300 300 300 0.0% 303 306 309 312 Fines and forfeitures 0.0% - - - - Cable franchise fees 0.0% - - - - Misc - Other 32,611 26,266 25,000 25,000 25,000 0.0% 25,250 25,503 25,758 26,015 Delinq property taxes 0.0% Bond proceeds 0.0% Transfer in from other funds 305 0.0% - - - - Subototal Non Property Tax Funds 110,066 36,473 35,300 35,300 35,300 0.0% 35,653 36,010 36,370 36,733 Property tax levy 0.0% Total Source of Funds 110,066 36,473 35,300 35,300 35,300 0.0% 35,653 36,010 36,370 36,733 Use of Funds: Personal services - - 0.0% - - - - Supplies - - 0.0% - - - - Other services and charges 131,741 22,812 22,812 22,812 23,000 0.8% 23,230 23,462 23,697 23,934 Capital outlay - - 0.0% - - - - Debt service 0.0% - - - - Transfer out to other funds 305 5,000 5,000 5,000 5,000 0.0% 5,000 5,000 5,000 5,000 Total Use of Funds 132,046 27,812 27,812 27,812 28,000 0.7% 28,230 28,462 28,697 28,934 Net Change in fund balance (21,980) 8,661 7,488 7,488 7,300 -2.5% 7,423 7,547 7,673 7,799 Ending Fund Balance 35,865 44,526 52,014 52,014 59,314 14.0% 66,737 74,284 81,957 89,756 Ending Cash Balance 38,263 44,490 51,978 51,978 1 59,278 14.0%1 66,701 74,248 81,921 89,720 Needed Fund Balance 35,865 44,526 52,014 52,014 59,314 14.0% 66,737 74,284 81,957 89,756 Fund Balance in Excess (Shortfall) - - - - - - - - - 20 UTILITY FUND The financial plan on the next page provides sources and uses of funds for a future Utility Fund. The City Council has not yet acted to adopt and create this new enterprise fund. This is anticipated to happen in year 2013. Source of Funds The source of funds for the Utility Fund will come from charges for services, special assessments for capital improvement projects, and a one -time redistribution of tax increment funds that will provide initial start -up cash to the Fund. The estimated fees and charges used for the report are shown on Page 31. Future growth from development is assumed at the following rates over the planning horizon for the re- port: - 2 acres platted per year -10 residential equivalent units added per year The City anticipates the issuance of bonds supported by the collection of special assessments. The bond proceed amount of $1,605,000 shown in the financial plan represents 70% of the $2,293,000 estimated cost of a downtown utility project. The utility project is included in the report as a "gravity sewer system" and municipal water within a 32 foot street. Use of Funds The use of funds will be to pay for the operation of the sanitary sewer and municipal water services and for annual capital outlay. Anticipated annual debt service payments will be sup- ported by the collection of special assessments. Transfers to Other Funds There are no anticipated transfers to or from other funds. Financial Plans 21 Financial Plans City of Corcoran, MN Utility Fund Five Year Financial Plan Needed Fund Balance (3 -mo oper) - - - - 5,332 - 30,561 80,242 80,758 81,284 Fund Balance in Excess (Shortfall) - - - - (21,328) - 116,927 55,037 46,629 42,576 22 Prior Years Estimated Projected 2012 2012 2010 Actual 2011 Actual Budget Estimated 2013 Budget % Chg 2014 2015 2016 2017 Source of Funds: Charges for service - 0.0% 85,166 90,991 96,855 102,800 Assessments - 0.0% - 147,526 147,526 147,526 Redistribution of TIF 0.0% 180,000 - - - Liceneses and permits 0.0% - - - - Intergovernmental 0.0% - - - - Investment Income 0.0% - - - - Fines and forfeitures 0.0% - - - - Cable franchise fees 0.0% - - - - Misc - Other 0.0% - - - - Delinq property taxes 0.0% Bond proceeds 1,605,100 0.0% - - - - Transfer in from other funds - 0.0% - - - - Subototal Non Property Tax Funds - - 1,605,100 0.0% 265,166 238,517 244,382 250,326 Property tax levy 0.0% Total Source of Funds - - - 1,605,100 0.0% 265,166 238,517 244,382 250,326 Use of Funds: Personal services - 0.0% 50,000 51,000 52,020 53,060 Supplies - 0.0% - - - - Other services and charges 15,996 0.0% 41,682 42,200 42,727 43,266 Capital outlay 1,605,100 0.0% 10,000 10,000 10,000 10,000 Debt service - 0.0% - 147,526 147,526 147,526 Transfer out to other funds - - 0.0% - - - - Total Use of Funds - - - 1,621,096 0.0% 101,682 250,726 252,274 253,853 Net Change in fund balance - - (15,996) 0.0% 163,484 (12,209) (7,892) (3,527) Ending Fund Balance - (15,996) 0.0% 147,488 135,279 127,387 123,860 Ending Cash Balance - - - - I (15,996) 0.0%1 147,488 135,279 127,387 123,860 Needed Fund Balance (3 -mo oper) - - - - 5,332 - 30,561 80,242 80,758 81,284 Fund Balance in Excess (Shortfall) - - - - (21,328) - 116,927 55,037 46,629 42,576 22 CAPITAL PROJECTS FUNDS The financial plan on the next page provides sources and uses of funds on a combined basis for all of the City's capital projects funds. The funds included are as follows: Fund 402 Infrastructure Planning, Fund 417 Shannon Lane, Fund 415 Park Capital, Fund 416 Capi- tal Equipment Certificates, Fund 410 Public Works Capital, Fund 308 Police Capital, Fund 305 Asphalt Maintenance, and Fund 310 County 19 Improvement. Source of Funds The projected source of funds is from investment in- come and bond proceeds. Prior year source of funds included special assessments and intergovernmental, as well. Use of Funds The projected use of funds will be for capital projects as included in the City's Capital Improvement Plan. This includes equipment acquisition and construction of a public works maintenance facility. Transfers to Other Funds The source of transfers from other funds is from the General Fund. As described in the General Fund fi- nancial plan, beginning in year 2014, it is anticipated that the City will begin to "write -off" the amounts that a Funds 402 and 417 owe the General Fund. The General Fund will provide permanent funding (cash) to Funds 402 and 417 in the amounts of $176,000 and $100,000, respectively over a 15 year period. The City has been carrying this "due to /due from other funds" for several years in its audit statements for the General Fund and Funds 402 and 417. There is no other non - General Fund source of revenue available to cover the prior year expenditures that were incurred in Funds 402 and 417 and funded with General Fund cash at the time. Financial Plans 23 Financial Plans City of Corcoran, MN Capital Projects Funds Five Year Financial Plan Needed Fund Balance 183,244 117,714 870,214 870,214 121,464 -86.0% 127,346 133,228 139,110 144,992 Fund Balance in Excess (Shortfall) 549,731 353,141 2,610,641 2,610,641 364,391 382,038 399,684 417,330 434,977 24 Prior Years Estimated Projected 2012 2010 Actual 2011 Actual 2012 Budget Estimated 2013 Budget % Chg 2014 2015 2016 2017 Source of Funds: Charges for service 0.0% Assessments 16,050 8,463 - 0.0% - - - - Redistribution of TIF 0.0% Liceneses and permits 0.0% Intergovernmental 93,159 - 0.0% - - - - Investment Income 10,067 4,631 10,000 10,000 5,000 -50.0% 5,000 5,000 5,000 5,000 Fines and forfeitures 0.0% Cable franchise fees 0.0% Misc - Other 13,664 87,845 0.0% Delinq property taxes 0.0% Bond proceeds 806,454 4,616,503 4,616,503 1,711,100 -62.9% 149,000 240,000 369,500 115,000 Transfer in from other funds 29,842 - 0.0% 18,529 18,529 18,529 18,529 Subototal Non Property Tax Funds 969,236 100,939 4,626,503 4,626,503 1,716,100 -62.9% 172,529 263,529 393,029 138,529 Property tax levy 0.0% Total Source of Funds 969,236 100,939 4,626,503 4,626,503 1,716,100 -62.9% 172,529 263,529 393,029 138,529 Use of Funds: Personal services - - 0.0% - - - - Supplies - 0.0% - - - - Other services and charges 13,708 - - 0.0% - - - - Capital outlay 855,041 263,058 1,616,503 1,616,503 4,711,100 191.4% 149,000 240,000 369,500 115,000 Debt service 100,000 0.0% Transfer out to other funds 41,426 - - - 0.0% - - - Total Use of Funds 910,175 363,058 1,616,503 1,616,503 4,711,100 191.4% 149,000 240,000 369,500 115,000 Net Change in fund balance 59,061 (262,119) 3,010,000 3,010,000 (2,995,000) - 199.5% 23,529 23,529 23,529 23,529 Ending Fund Balance 732,974 470,855 3,480,855 3,480,855 485,855 -86.0% 509,384 532,912 556,441 579,969 Ending Cash Balance 1,033,851 777,111 3,787,111 3,787,111 1 792,111 -79.1%1 815,640 839,168 862,697 886,225 Needed Fund Balance 183,244 117,714 870,214 870,214 121,464 -86.0% 127,346 133,228 139,110 144,992 Fund Balance in Excess (Shortfall) 549,731 353,141 2,610,641 2,610,641 364,391 382,038 399,684 417,330 434,977 24 PROPERTY TAX LEVY PROJECTIONS REPORT The report on the next page provides a summary of future projected property tax levies, both before and after fiscal disparities adjustments, and future project- ed property tax rates, based on a projected growth in gross tax capacity of 0.5 percent per year from market value changes. It is important to note that for the report the fiscal dis- parity distribution of tax levy and fiscal disparity con- tribution of tax capacity are held constant at the "Pay 2012" tax year amounts. The actual distribution and contribution from the fiscal disparities program will vary from year to year. Changes to the amounts shown for fiscal disparities will impact the City's spread levy and net tax capacity and the resulting tax capacity rate. Explanation of changes in levy are provided. A break- down is provided for the change in General Fund levy for operations and cash flow requirements. Project- ed growth in non -tax revenue in the General Fund is shown as an offset to the tax levy that would other- wise be needed. A break down of the debt service levy is provided for current and future debt service levy needs. Financial Plans 25 Financial Plans City of Corcoran Summary of Projected Property Tax Levy, Tax Capacity, and Tax Rates Notes: Assumed valuation growth in tax capacity beginning in 2014 of 0.5 percent annually. Certified Estimated The actual amount of distribution /contribution for fiscal disparities will vary by year from what is shown here Projected Annual Percent Change in Levy, Before Fiscal Disparities: 2011 2012 2013 2014 2015 2016 2017 2010 2011 2012 2013 2014 2015 2016 2017 Property Tax Levy by Payable Year General Fund 2,365,575 2,411,777 2,506,458 2,604,456 2,789,700 2,866,898 2,945,289 3,004,899 Debt Service 300,263 320,678 274,661 314,553 417,708 439,658 458,415 494,989 Total Property Tax Levy 2,665,838 2,732,455 2,781,119 2,919,009 3,207,408 3,306,556 3,403,705 3,499,888 Less Fiscal Disparities Distribution 182,130 207,507 191,613 191,613 191,613 191,613 191,613 191,613 Net Spread Levy 2,483,708 2,524,948 2,589,506 t 2,727,396 3,015,795 3,114,943 3,212,092 3,308,275 annual % change 1.7% 2.6% 5.3% 10.6% 3.3% 3.1% 3.0% Tax Capacity by Payable Year Gross Tax Capacity (TC) 8,223,012 7,488,469 7,137,207 6,578,162 6,578,162 6,578,162 6,578,162 6,578,162 Less Tran Line 3,066 3,412 3,251 3,159 3,251 3,251 3,251 3,251 Less Fiscal Disparities TC 422,472 425,243 379,798 396,426 379,798 379,798 379,798 379,798 Less Tax Increment TC 269,315 242,855 217,416 204,517 - - - - Net Tax Capacity 7,528,159 6,816,959 6,536,742 5,974,060 6,195,113 6,195,113 6,195,113 6,195,113 annual % change -9.4% -4.1% -8.6% 3.7% 0.0% 0.0% 0.0% Tax Rate 0.3299 0.3704 0.3961 0.4565 0.4868 0.5028 0.5185 0.5340 annual % changes 12.3% 7.0% 15.2% 6.6% 3.3% 3.1% 3.0% EXPLANATION OF CHANGES IN LEVY: General Fund General Fund Operations n/a 21,797 108,385 98,200 105,009 67,109 68,451 69,821 General Fund Cash Flow n/a - 90,000 20,000 20,000 - Less Changes in Other NonTax Revenue n/a (202) (9,765) (9,911) (10,060) (10,211) Total General Fund n/a 21,797 108,385 97,998 185,244 77,198 78,391 59,609 Debt Service Equipment Certificates (existing) n/a (72,144) 155 (21,356) (20,243) (1,364) Equipment Certificates (new) n/a - - 47,036 - 43,306 - 53,938 Public Works Facility n/a - 65,000 103,000 - 39,000 (16,000) Total Debt Service n/a - 39,892 103,155 21,951 18,757 36,574 Total Annual Change in Spread Levy n/a 21,797 108,385 137,890 288,399 99,148 97,148 96,183 Notes: Assumed valuation growth in tax capacity beginning in 2014 of 0.5 percent annually. TIF District No. 1 will be decertified in 2013, eliminating the reduction to the City's gross tax capacity (TC) and increasing available net tax capacity for general city levy purposes Analysis assumes no change to fiscal disparities over planning horizon. The actual amount of distribution /contribution for fiscal disparities will vary by year from what is shown here Annual Percent Change in Levy, Before Fiscal Disparities: 2011 2012 2013 2014 2015 2016 2017 General Fund 2.0% 3.9% 3.9% 71% 2.8% 2.7916 2.0% Debt Service 6.8% -14.3% 14.5% 32.8% 5.3% 4.3% 8.0% Total Change in Certified Levy before Fiscal Disp 2.5% 1.8% 5.0% 9.9% 3.1% 2.9% 2.8% 26 $12,000,000 $10,000,000 r'.: 111 111 $6,000,000 $4,000,000 $2,000,000 $0 All City Funds Total Projected Source and Use of Funds 2011 Actual 2012 Est. 2013 2014 Total Source of Funds Total Use of Funds Appendix 27 General Fund Total Projected Source and Use of Funds $4,500,000 $4,000,000 $3,500,000 $3,000,000 r $2,500,000 - on $2,000,000 $1,500,000 $1,000,000 $500,000 $0 2011 Actual 2012 Est. 2013 Total Source of Funds 2014 2015 2016 2017 Total Use of Funds Appendix 28 18.0% 16.0% 14.0% 12.0% 10.0% 8.0% 6.0% 4.0% 2.0% 0.0% Projected Annual % Change in Property Tax Levy and Property Tax Rate 2011 Actual 2012 Actual 2013 Annual % change in properytax levy 2014 2015 2016 2017 Annual % change in property tax rate Appendix 29 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $0 All City Funds Projected Future Fund /Cash Balance Compared to Minimum 2011 Actual 2012 2013 2014 2015 2016 2017 - - - Estimated Annual Minimum Needed — Projected Future Balances Appendix 30 Financial Plans City of Corcoran, MN Preliminary Utility Rate Fee Schedule (NOT AOOPTED) Annual Percent Adjustment to Rate Fee Schedule: 2.0% 2.0% 2.0% Year: 2014 2015 2016 2017 Estimated Residentual Equiv_ Units (REU) added per yr 10 10 10 10 Est_ 1.000 Gallons of Water Sold Per Yr Per REU Water Base charge (per meter or per unit / quarter) Base $5.00 $5.10 $5.20 $5.30 Sanitary Base charge (per meter or per unit / quarter) Base $21.00 $21.40 $21.80 $22.20 State water testing, base charge (per meter or per unit / quarter) Base $1.59 $1.60 $1.60 $1.60 Water treatment surcharge (per meter or per unit / quarter) Base $3.30 $3.40 $3.50 $3.60 Water (per meter or per unit): Tier 1: Water usage per 1,000 gallons up to 20,000 gallons Activity $1.05 $1.10 $1.10 $1.10 Tier 2: Water usage +20,000 gallons up to 40,000 gallons Activity $1.40 $1.40 $1.40 $1.40 Tier 3: Water usage +40,000 gallons Activity $1.75 $1.80 $1.80 $1.80 Sewer (sewer based on winter water usage) per 1,000 gallons Activity $1.85 $1.90 $1.90 $1.90 Commercial Water Base charge (per meter or per unit / quarter) Base $5.00 $5.10 $5.20 $5.30 Sanitary Base charge (per meter or per unit / quarter) Base $21.00 $21.40 $21.80 $22.20 Water treatment surcharge per 1,000 gallons (Commercial only) Base $0.13 $0.10 $0.10 $0.10 State water testing, base charge (per meter or per unit / quarter) Base $1.59 $1.60 $1.60 $1.60 Water (per meter or per unit): Tier 1: Water usage per 1,000 gallons Activity $1.40 $1.40 $1.40 $1.40 Sewer (based on 90% of res rate and chgd on actual water usage) Activity $1.67 $1.70 $1.70 $1.70 Irrigation Water Base charge (per meter or per unit) Base $5.00 $5.10 $5.20 $5.30 Sanitary Base charge (per meter or per unit) Base $0.00 $0.00 $0.00 $0.00 State water testing, base charge (per meter or per unit / quarter) Base $1.59 $1.60 $1.60 $1.60 Water (per meter or per unit): Tier 1: Water usage per 1,000 gallons up to 200,000 gallons Activity $1.25 $1.30 $1.30 $1.30 Sewer (sewer based on winter water usage) per 1,000 gallons Activity $1.75 $1.80 $1.80 $1.80 SEWER CONNECTION CHARGES Single family, duplex, townhouse, mobile home (per unit) Base $2,865 $2,922 $2,981 $3,040 Multiple (80% of single family) Base $2,292 $2,338 $2,385 $2,432 Commercial /industrial, churches, schools, hospitals, nursing homes Base $2,865 $2,922 $2,981 $3,040 MCES connection charge (per unit) Base $2,365 $2,412 $2,461 $2,510 WATER CONNECTION CHARGES Single family, duples, townhouse, mobile home (per unit) Base $2,500 $2,550 $2,601 $2,653 Multiple (80% of single family) Base $2,000 $2,040 $2,081 $2,122 Commercial /industrial, churches, schools, hospitals, nursing homes Base $2,500 $2,550 $2,601 $2,653 TRUNK LINE AVAILABILITY CHARGES Sewer availability charge per acre of land Base $4,200 $4,284 $4,370 $4,457 Water availability charge per acre of land Base $8,500 $8,670 $8,843 $9,020 31 NORTHLAND SECURITIES Northland Securities, Inc. 45 South 7th Street , Suite 2000 Minneapolis, MN 55402 Toll Free 1- 800 - 851 -2920 Main 612 - 851 -5900 www.northiandsecurities.com Member FINRA and SIPC ADMINISTRATOR'S REPORT Agenda Item No. 11 h. Council Meeting: January 24, 2013 Prepared By: Dan Donahue, Administrator Topic: Maple Hills Community Center Action Required: Approve Preliminary Action Plan Policy: Budget Impact: Summary: The city council approved a Community Development Block Grant application in 2012 for $225,000. The scope of the project was to be the development of a small Community Center to be located in the Maple Hills neighborhood of Corcoran. The grant was finally approved at the Federal Level last fall. In 2013, the city and the Maple Hills Committee have to put the project together and get the development underway. The grant rules require that contracts and commitments for the development must be made in 2013. Requested Action: The city council is requested to approve the preliminary action plan consisting of: • Site survey and site development plan • Development of an agreement between the city and owners of Maple Hills Estate • Planning Report for Planning Commission and Council • XX The above actions are expected to cost approximately $10,000 These costs can either be paid by the grant or the city. The Committee is asking the city to assume these upfront costs. The rationale is This cost if covered by the city means that much more can go into construction of the facility The grant is for $225,000. This amount is set. The base draft bid for construction is expected to come in at or near this amount. The total project cost is about $400,000 which includes the value of donated labor, donated services, and donated goods and materials. The committee then is responsible to raising additional funds, procuring building materials, and finding volunteer labor for a total value of about $175,000. Anywhere they can save or cut corners is to the project's advantage Administrator's Report— Agenda Item 11h, Jaunuary 24, 2013 Page 2 • The city other than my time has nothing in the project. This will be a city controlled facility open to the community at large. At this time, nothing can proceed without this front end preliminary site planning and legal agreement work. There is a risk to the city for these costs: • If the project does not progress beyond the bidding stage because bids were too high then the grant ends right there. Any costs incurred to that point would not be recoverable by the grant. However, just getting to the bidding stage requires this upfront cost to obtain the necessary planning documentation. • The Committee has done a lot of work in getting donated architectural plans and estimates from contractors. There work to date is commendable and solid. To what extent can we or should we rely on this work and the cost estimates? Problem is that for us to put much work into verifying the Committee's work by our consultants is just a further cost to shoulder on the front end. • 1 have confirmed with the county that any costs incurred will not be reimbursable until there is an approved construction bid. There will be representatives from the Maple Hills Committee at the council meeting. r r L A N D F O R M From Site to Finish 105 South Fifth Avenue MEMORANDUM Suite 513 Minneapolis, MN 55401 DATE January 17, 2013 TO Corcoran City Council CC FROM Kendra Lindahl, AICP RE Maple Hill Estates Community Room r r r Tel: 612 - 252 -9070 Fax: 612 - 252 -9077 www.landform.net Staff has met with Brian Dejewski, who is working with the landowner to construct the community room as a service to Corcoran residents. The project team (the City, the Landowner and Mr. Dejewski) applied for and was awarded a $225,000.00 Community Development Block Grant (CDBG) to assist with the facility planning and construction. The grant application indicated that the project would provide an additional $140,530 in other funds. The grant is awarded to the City of Corcoran and includes very specific steps that the City's Project Manager, City Administrator Dan Donahue, will manage and will address in a separate memo. The purpose of this memo is to outline the steps in the planning process. 1. Order Title Commitment for both the city property and park property (2 -3 weeks — est. <$1,000) Title work is required prior to beginning the survey work. Because are not platting the property, we recommend asking for less than the full title commitment. Upon authorization from the City we will order this through the surveyor. 2. Boundary Survey and Topographic Survey (2 -4 weeks — est. $3,500- 4,000) In order to prepare a site plan, a boundary and topographic survey is required. We are recommending that a topographic survey be provided only for the small portion of the lot where the improvements will be located. Landform will complete the survey work. The limited snow cover makes it possible to do this work in winter conditions and we can begin immediately upon Council authorization. 3. Site Plan Preparation (2 weeks - $3,500 - $4,000) The developer will provide a site plan concept to Landform to prepare plan drawings (including site plan, grading, utility, landscape, etc.) adequate for City site plan review. It is unclear at this time what type of involvement would be required from us for the environmental review required by the CDGB grant. 4. City Review Process — Site Plan and Variance (2 months — est. $1,000- 2,000) The building is planned to be located on the vacant lot north of the park. This is adjacent to the city -owned outlot (former ROW) near the storm shelter and park. Conceptual review indicates that the shelter is unlikely to meet the required setbacks and a variance will be required. This will be reviewed by the Planning Commission and acted on by the City Council (tentatively at their April meetings). Landform, SensiblyGreen and Site to Finish® are registered service marks of Landform Professional Services, LLC. 1 The City Council should also discuss whether or not the City is willing to waive the City application and escrow fees as an in -kind contribution to the matching portion of the grant. 5. Legal documents (TBD) As a condition of approval, we will have conditions that require a lease agreement between the City and the landowner for use of the building. The CDBG requires that the City own the building for three years, so we would likely lease the land from the landowner and allow them to lease the building. The City Administrator will work with the City Attorney to prepare the necessary documents. 6. Construction (TBD) The grant has specific bidding and construction requirements. At this time, it is anticipated that the project will go out for bid in May with a planned completion of August 2012. Based on the work outlined in these steps, we anticipate $10,000- 15,000 in expenses (both city staff and consultant time) for plan preparation, city review process and preparation of legal documents. It is our understanding that these expense will be reimbursed through the grant. MEMORANDUM Community Development Block Grant Application Project Overview CURA grant v Survey completed with 75% response CDBG and Building ❑ Maple Hills Estates o A Community Center roughly 3000ft2 Timing o Grant due February 23, 2012 o Summer 2012 -March 2013 Why? NEED 0 55% extremely low poverty 0 25% very low poverty 0 18% low poverty 0 32% non - English speaking households No transportation • Only 65% with Internet Access at home • Limited Space Benefit 0 82% willing to help improve MHE ® Provide a space for: Computer Center ESL classes Community Events Tutoring / Homework help s. Crafts and Activities 6. Youth Center 7. Career help 8. General Public Use 4 m All P=i`I Z. k_- .r ♦ f i co -- MOB 1 -� 1 +1� V- Qt e Funding and Budget Funding Sources Amount CDBG $ 248,107.2 Municipal $ 4,500 requested (wave permit fees ?) Land Owner Contributions Donating Land, utilities, cleaning supplies, garbage service, picnic tables $ 50,100 Wayzata Free Church Intern Stipend, housing, food and donation $ 10,350 Volunteer time from: Wayzata Free Church, Rockford Schools, Lord of Life Lutheran Church, YWAM of Minneapolis 80 Volunteer Hours Per wk $ 46,080 Construction and Labor Donations Rate adjustment donation - builder $ 12,560.00 Materials discount donation $ 2,000.00 Design Services discount donation $ 1,000.00 Volunteers - Painting $ 15,000.00 Volunteers - Electrical $ 8,000.00 Labor reduction due to volunteers Project Total Project Total After D• • $ 8,000.00 $40507.2 $2481107.2 Support v Rockford teachers and administration v Lord of Life Lutheran Church v Maple Hill Community members a Maple Hill Land Owner a Wayzata Free Church v Maple Hill Leadership Committee MAIN LEVEL PLAN SCALE: I/8 " =1' -O" EAST ELEVATION SCALE: /8 " =1' -O" NORTH ELEVATION 5CALE: SOUTH ELEVATION SCALE: I/8 " =1' -0" WEST ELEVATION SCALE: I/8 " =1' -0" City of Corcoran County of Hennepin State of Minnesota ORDINANCE NO. 2012 -273 January 24, 2013 12a. Motion By: Seconded By: AN ORDINANCE ADOPTING 2013 FEE SCHEDULE The Corcoran City Council ordains as follows: Section 1. Purpose. The Corcoran City Council has determined that the fees to be charged by the City for development, inspections, and other related services shall be adopted by ordinance. Section 2. Adoption of 2013 Fee Schedule. The fees to be charged by the City of Corcoran for 2013 are listed on the attached Exhibit A, which is incorporated herein; that said fee schedule is hereby adopted. Section 3. Continuation /Amendment. Any amendment to the fee schedule shall be made annually, or more often if necessary, by ordinance; if there are no amendments to the fee schedule, the most recently adopted fee schedule ordinance shall remain in force and effect until amended. Effective Date. This Ordinance shall be in full force and effect upon its publication and passage. ADOPTED by the City Council on 24th day of January 24, 2013. VOTING AYE ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron ATTEST: Jeanie Heinecke, City Clerk VOTING NAY ❑ Guenthner, Ken ❑ Asleson, Rich ❑ Cossette, Tom ❑ Lynch, Diane ❑ Thomas, Ron Ken Guenther, Mayor 1of6 CITY OF CORCORAN 2013 FEE SCHEDULE FEE ADMINISTRATIVE FEE SCHEDULE Records & Service for City Document (Includes Tax) Address List 30.00 Resident Address List Labels 60.00 Assessment Search from County 25.00 CD -R /Thumb Drive (Any documents to be downloaded) 30.00 Fax 0.50 Interest charge on 30 day past due Escrow accounts 10% Notary Fee - per document 1.00 Code Books Code Book (Codes /Zoning /Subd) Binder 65.00 Municipal Code Only 35.00 Subdivision Code Only 35.00 Zoning Code Only 35.00 Copies Copies BW up to 8 1/2x14 pp 0.30 Copies oversize per page 0.55 Copies Color up to 8 1/2x14 pp 1.00 Copies Color oversize 1.30 Surveys 3.25 Surveys Requested by property owner 1.00 Labor /Staff Research Normal Business Hrs (1 hr min.) per hour 65.00 After Hours (1 hr minimum) per hour 100.00 Late Fees / Penalties Returned Check Fee 38.00 Late Fee Charge - Over 30 days 1.5% / mo Maps 8 1/2 "x11" (Color) 3.00 8 1/2 "x11" (Color Laminated) 5.00 11 "x17" (Color) 5.50 11 "x17" (Color Laminated) 15.00 22 "x34" (Blueline) 6.50 22 "x34" (Blueline Laminated) 23.00 22 "x34" (Color) 11.00 22 "x34" (Color Laminated) 40.00 36 "x42" (Color) 23.00 36 "x42" (Color Laminated) 60.00 Topos - Per Acre 16.00 Topos - Per Sheet 5,150.00 Topos - Non -Legal Copy Laminated Maps must be special ordered 1of6 2of6 CITY OF CORCORAN 2013 FEE SCHEDULE FEE Newsletter Advertising /Incl. print & mailing to 1900 Residents (color) Advert. Newsletter Full page 400.00 Advert. Newsletter 1/2 page 250.00 Advert. Newsletter 1/4 page or Business card size 75.00 Insert flyer for mailing (supplied by customer) 200.00 ADMINISTRATIVE FEE SCHEDULE Cont. Recycling Fee Recycling Fee (Annual) - Newly Constructed Homes are pro -rated 33.00 Delinquent Charge 10.00 COMMUNITY FACILITY FEE SHEDULE Group 1 Local Non Profit Groups: NW Area Jaycees, Lions, Pioneer Society, Seniors, Corcoran Athletic Association, NW Trails N/C Group 2 Corcoran Residents 10% discount Group 3 Non - Residents, For Profit Groups Civic Center Rental Fee - PER DAY - All rentals include kitchen Sunday - Thursday 150.00 Friday and Saturday 300.00 General Public Non - Profit Groups - Per Day If Contract 6 + time yr. with kitchen 60.00 Memorial Garden included with Civic Center Rental N/C Civic Center / Memorial Garden Damage Deposit Damage Deposit (Required on all rentals) 350.00 Police Security* Police Security (per hr no discount applies) 65.00 Police Security (holiday rate per hr no discount applies) 85.00 Reserve Officer Event Security (per hr no discount applies) 20.00 *Police Security required if serving alcohol. Applicant must contact Corcoran Police for details and contract Meeting / Conference Room 10 -15 people Mon - Sun 50.00 Additional Rental Equipment - Per Day Podium N/C Stage Setup 100.00 AV Equipment Rental Microphone N/C Projector and DVD Player 75.00 City Park Picnic Facility Rental Fee 75.00 Picnic Facility Damage Deposit 100.00 Soccer /Football /Baseball - per field (6 hour usage) 25.00 Lights (Lions field only) - Additional per game 25.00 Tennis Courts - All courts 4 hour usage 25.00 Fields /Tennis Courts Damage Deposit (per season, all groups) 350.00 2of6 3of6 CITY OF CORCORAN 2013 FEE SCHEDULE FEE Engraved Memorial Items (tax included) 4 x 8 Engraved Brick 50.00 12 x 12 Engraved Brick 100.00 Engraved Stone 3 lines of text 15 characters per line Varies* 48" Maintenance Free Bench Varies* Concrete Bench - 22 Characters Varies* Granite Bench Price varies with bench Varies* *Product and prices vary and are subject to change with vendors LICENSE & MISC PERMITS Liquor /Tobacco License Temporary 3.2 Malt Liquor License - Per Daily Event 10.00 Temporary 3.2 Malt Liquor License - Annual Max 100.00 On Sale 3.2 Malt Liquor 100.00 Off Sale 3.2 Malt Liquor 15.00 Investigation (New /Transfer Lic.) 100.00 On Sale Intoxicating Liquor 4,000.00 Off Sale Intoxicating Liquor (Fee limited by State Law) 150.00 Sunday Sale Intoxicating Liquor (Fee limited by State Law) 200.00 Investigation Fee (New /Transfer Lic.) 300.00 2:00 am Closing 100.00 Tobacco License 150.00 Fireworks Permit (per event) 25.00 Hobby Kennel - Annual Fee 75.00 Burning Permit* Valid for 10 Days 10.00 Valid for 120 Days 50.00 *Burning Not Allowed in Commercial Area Driveway Permit Driveway Permit (Culvert is the responsibility of the property owner) 100.00 Grading & Land Reclamation Under 300 Cubic Yards 35.00 Over 300 Cubic Yards - residential 300.00 Per acre security fee (One Acre Minimum) 250.00 Security fee not required for Under 300 Cubic Yards* *In the event there are critical conditions or concerns with the area to be graded or reclaimed, the City Engineer or other designated City Staff shall determine an amount to be secured to assure the completion of the project. In the event there are unique circumstances to the site additional fees may be imposed to cover additional staff time necessary to process the permit. Overweight Vehicle* Agriculture N/C Commercial Tow Truck (Maximum per occurance) 750.00 Daily Permit 100.00 Emergency (Septic Liquid Propane & Simular) N/C 3of6 4of6 CITY OF CORCORAN 2013 FEE SCHEDULE FEE Resident - To and From N/C Seasonal - Home Delivery 250.00 No Permit - Double Fee (Max $250) Up to $250.00 *All Charges are Per Truck - Permits are Restricted Signs No Planning Comm Review - Temporary 95.00 No Planning Comm Review - Permanent 150.00 Wetland Buffer Sign (Per sign - Requires site inspection) 20.00 Planning Commission Review (Admin /Escrow) 150.00/500.00 Utility Permit IE: Comcast, Century Link, CenterPoint, Wright- Hennepin, Excel, Etc. 75.00 PUBLIC SAFETY FEE SCHEDULE Police Reports Police Reports - Base Charge 7.00 Police Reports - Surcharge (Per page)* 0.25 Audio /Video on CD 25.00 Audio /Video on USB Thumbdrive 33.00 Finger Printing Resident - Child N/C Non - Resident - Child 10.00 Resident - Adult N/C Non - Resident - Adult 15.00 Additional Cards - Resident N/C Additional Cards - Non - Resident 5.00 False Alarm Fire Emergency 2 -3 In any 12 -month period (Each) 75.00 4 -+ In any 12 -month period (Each) 150.00 False Alarm Police 1 -3 In any 12 -month period N/C 4 -6 In any 12 -month period 100.00 Firearm Permits High Powered Discharge of Fire Arm - Resident ** 15.00 High Powered Discharge of Fire Arm - Non - Resident ** 20.00 Permit to Purchase /Transfer N/C Range Contract (per day) LAW ENFORCEMENT ONLY 50.00 Vehicle Impound Vehicle Impound Release 10.00 City Lot Storage Fee (weekly) 75.00 Animal Impound 1 st Offense 50.00 2nd Offense 150.00 No Kennel License 50.00 4of6 5of6 CITY OF CORCORAN 2013 FEE SCHEDULE FEE Event Security Rates Officer - per hour 65.00 Officer - per hour Holiday rate 85.00 Reserve Officer - per hour 20.00 *Fee Set By State / * *Restricted PUBLIC WORKS FEE SCHEDULE Equipment Usage Per Hour* (5 day work week per 40 Hour) Tractor /Backhoe 50.00 Dump Truck 65.00 Front End Wheel Loader 40.00 Road Grader 80.00 Skid Loader 40.00 Wood Chipper 40.00 * Does not include Labor. Total fee is equal to equipment fee + labor fee Public Works Labor Per Hour (per laborer) 60.00 Lawn Mowing - Property Cleanup Mowing (Minimum, up to 1 hour) 250.00 Mowing over 1 hour - $250 + additional hourly rate 85.00 Tree and weed removal, city cost + Administrative costs Rubbish removal, city cost + Administrative costs Storm Water Basin Connection Cost Swing Away Mail Box Arms (Sales Tax included) Post only (mailbox not included) 65.00 Post and Installation (mailbox not included) 150.00 Street Department Fees Street Sign Install Labor (Per hour + cost of sign and post) 75.00 Dust Control Assessment Based on bid Dust Control (Voluntary) 300' minimum Based on bid Culvert priced per foot (+ $25 Administrative fee) Based on bid 5of6 6of6 CITY OF CORCORAN 2013 FEE SCHEDULE FEE Land Use Permit /Application Type Non - Refundable Application Fee Escrow Agriculture Preserve Application - Placement (fee limited by state) 50.00 $0 Agriculture Preserve Application - Removal (fee limited by state) 50.00 $0 Administrative Permit 80.00 $600 Certificate of Compliance 80.00 $0 Comprehensive Plan Amendment 1,000.00 $2,200 Conditional Use Permit (CUP) 550.00 $2,000 Conditional Use Permit (CUP) Amendment 180.00 $600 Environmental Review 500.00 $5,000 Interim Use Permit 500.00 $2,000 Final Plat — Base Fee Regular / OSP 575.00 $5,000 Final Plat — Per Lot Regular /OSP 50.00 N/C Park Dedication Fees (Subdivision Ordinance) See Section 955 Maximum Fee per residential unit in the MUSA 4,000.00 Maximum Fee per residential unit outside the MUSA 3,000.00 Preliminary Plat — Base Regular - OSP 600.00 $5,000 Preliminary Plat — Per Lot Regular / OSP 50.00 N/C PUD - Preliminary Development Plan 575.00 $5,000 PUD - Final Development Plan 500.00 $5,000 PUD - Sketch Plat /Plan Review 450.00 $2,000 Rezoning 575.00 $2,000 Sketch Plat /Plan Review - Regular / OSP 450.00 $1,750 Site Plan 425.00 $1,500 Minor Site Plan Amendment 180.00 $600 Topography Exemption, Wetland Waiver, Electronic File Waiver 180.00 $600 Vacation 350.00 $1,000 Variance 550.00 $2,000 Zoning /Subdivision Code Amendment 700.00 $2,000 Land Use Permit /Application (Cont.) Meetings w/ City Planner or City Engineer on projects not yet submitted to City - First meeting (up to 1 hour) - no cost. Additional time requires an escrow to be determined by the City Administrator with a minimum of $500.00 [1] The application fee includes administrative costs which are necessary to process the application, including but not limited to the preparation of the legal notice, publication of legal notice, postage, coordination and copying of agenda material and other items relative to the specific application. Pavrnent of all application fees will be required whether the application is granted or denied. [2] The escrow fee will include all charges for staff time by the Planning Consultant, City Engineer, City Attorney and /or other consultant as needed to process the application. Additional escrow may be required. Payment of all fees charged against escrow account will be required whether the application is granted or denied. 6of6 12a. 2013 CITY OF CORCORAN BUILDING PERMIT AND RELATED FEES SCHEDULE BUILDING PERMIT FEE - Fee is 100% of the adopted fee schedule below, plus State surcharge and applicable reviews listed below. TOTAL VALUATIONS BUILDING PERMIT FEE SCHEDULE (Residential & Commercial) $1.00 to $500.00 $35.00 $501.00 to $2,000.00 $35.00 for the first $500.00 plus $3.05 for each $1,000,001 to $2,000,000 additional $100.00 or fraction thereof, to and $2,000.001 to $3,000,000 including $2,000.00. $2,001.00 to $25,000.00 $80.75 for the first $2,000.00 plus $14.00 each $4,000,001 to $5,000,000 additional $1,000.00 or fraction thereof, to and Greater than $5,000,000 including $25,000.00. $25,001.00 to $50,000.00 $402.75 for the first $25,000.00 plus $10.10 for each additional $1,000.00 or fraction thereof, to and including $50,000.00. $50,001.00 to $100,000.00 $655.25 for the first $50,000.00 plus $7.00 for each additional $1,000.00 or fraction thereof, to and including $100,000.00. $100,001.00 to $500,000.00 $1005.25 for the first $100,000.00 plus $5.60 for each additional $1,000.00 or fraction thereof, to and including $500,000.00. $500,001.00 to $1,000,000.00 $3245.25 for the first $500,000.00 plus $4.75 for each additional $1,000.00 or fraction thereof, to and including $1,000,000.00. $1,000,001.00 and up $5620.25 for the first $1,000,000.00 plus $3.65 for each additional $1,000.00 or fraction thereof PLAN REVIEW: 65% of the Building Permit Fee calculated from the above schedule REPETITIVE PLAN REVIEW: 25% of the Building Permit Fee calculated from the above schedule STATE SURCHARGE: Based on the table below. For valuation use the fees listed above. BUILDING VALUATION STATE SURCHARGE* One Million or less .0005 x valuation with minimum of $5.00 for Flat Rate Permits [up to $10,010 valuation $1,000,001 to $2,000,000 $500 +.004 x (Value - $1,000,000 $2,000.001 to $3,000,000 $900 + .003 x Value - $2,000,000 $3,000,001 to $4,000,000 $1200 + .002 x Value - $3,000,000 $4,000,001 to $5,000,000 $1400 + .001 x Value - $4,000,000 Greater than $5,000,000 $1500 + .00005 x Value - $5,000,000 SEC FEE: .0005 x permit valuation for all Building Permits except Re -Roof, Re -side, Re- Window, Decks & Interior Remodels. Minimum $150.00 New Home or Commercial Construction, Minimum $50.00 on any other non - exempt construction ZONING AND SET BACK REVIEW: $25.00 for permits requiring review, $75.00 for New Construction plus any costs for City Planner to review. Agricultural Structure requires a Certificate of Compliance. OVER THE COUNTER PERMITS Re -Roof, Re -side and Windows $90.00 each + State Surchar e Fee $5.00 General Plumbing (Residential) $50.00 + additional $5.00 per fixture over 11 + State Surchar e Fee $5.00 Water Heaters / Water Softeners (change out Water Heater $20 per unit + State Surcharge Fee only) ($5.00) Water Softener $15.00 per unit + State Surcharge `State Surcharge fee is subject to State change OTHER INSPECTIONS AND FEES Inspection outside normal business hours; minimum two hour charge Fee $5.00 Mechanical (Residential) $75.00 per unit + State Surcharge Fee ($5.00) Inspections for which no fee is specifically indicated (Furnace, AC or Gas line) Site inspection fee, required on all new construction Additional $10.00 gas fitting /connection fee for Additional plan review required by changes, additions, or revisions to approved plans (min. 1/2 hour charge) each unit over 2 units Miscellaneous and special services per contract The following qualify as a "unit" Pre -Move inspection Furnace, AC, Air Exchange, In -floor heat, Moved — In structure (not including foundation, interior remodel, etc. gas Fireplace, Geothermal System, Ground Commercial Plumbing permit and plan review S stem Heat Pum , Garage Heater, Etc. Gas Fireplace $100.00 + State Surcharge Fee $5.00 Demolition Residential $150.00 + State Surcharge ($5.00) Commercial $250.00 + State Surcharge $5.00 Mobile Home Installation $250.00 + State Surcharge $5.00 Fence Any fence taller than 6' requires a building permit Fee based on valuation + State surchar e Fence residential within 6' of property line) Zoning and Setback Review Only $25.00 `State Surcharge fee is subject to State change OTHER INSPECTIONS AND FEES Inspection outside normal business hours; minimum two hour charge $90.00 per hr. Re-inspection Fee $45.00 per hr. Inspections for which no fee is specifically indicated $60.00 per hr. Site inspection fee, required on all new construction RESIDENTIAL $45.00 ea. COMMERCIAL $80.00 ea. Additional plan review required by changes, additions, or revisions to approved plans (min. 1/2 hour charge) $60.00 per hr. Miscellaneous and special services per contract $60.00 per hr. Pre -Move inspection $150.00 ea. Moved — In structure (not including foundation, interior remodel, etc. $250.00 ea. Commercial Plumbing permit and plan review Based on valuation Commercial Mechanical permit and plan review Based on valuation Electrical Inspections (Residential & Commercial) Per State Inspector CERTIFICATE OF SURVEY City Ordinance Title IV: 40 -2 Certificate of Survey requirement. A certificate of survey shall be required with all building permit applications for new construction and building permits that enlarge or alter the footprint of an existing structure. Application for exemption (Building permits only) — If the proposed structure meets all of the required setbacks from the property line, flood plain, wetlands and easements by two times. PENALTY Any person or entity that fails to obtain a permit under City Ordinance Title IV: 40 -40.04 prior to performing work shall pay a penalty of two times the original permit fee and shall be required to pay all costs associated with enforcement, including reasonable attorney's fees. All fees are to be paid at time of permit issuance COMMISSIONS APPLICATION Please indicate by order which of the following you are interested in (1,2,3, etc.): Parks and Trails Commission Meets the 3rd Tuesday of the month at 7:00 p.m. - City Hall Planning Commission Meets the 1st Thursday of the month at 7:00 PM - City Hall Watershed Commission Meets the 2nd Wednesday of the month, 11:30 AM — Maple Grove City Hall Other We welcome you as an applicant for one of the City's commissions. Residents of Corcoran are eligible for nomination to any of the City's commissions as established by the City Council. Please complete the following information, attach extra sheets if necessary, and return. Accommodations will be provided, upon request, to allow individuals with disabilities to participate in the application process. DATA PRACTICES ADVISORY We are required to provide the following information to you. Under Minnesota law, your name and home address are public information, which must be provided to anyone who requests it. If appointed to a commission, the following information will also be public: education and training background, previous work experience, work location, a work telephone number, and any expense reimbursement. The other information requested below is classified as private. This information will be used by the Commissioners, and the City Council in determining whether you should be appointed to a commission. Therefore, all of the information will be provided to the Commissioners and City Council in a public forum and will be reviewed in public. Failure to provide the requested information may result in your not being considered for an appointment. H:ACity Hall Information\Fonns \Administrative Applications Hiformation \2012 Commission Application.doc Please complete the information below: A A Name: a Ys t- Address: �--m 7 T P Phone: (h) -763 L (w) M Fax: E -mail: FvI riG 6 �e t dt I U Please answer the following questions (use the back side if more space is needed): 1) How long have you been a Corcoran resident? 2) Please list any city committees/ commissions you have served on in the past, either for the City of Corcoran or another community. Please include the dates of service and if you `held any positions such as Chair or Secretary. M 3) Please describe why you feel qualified to serve on the Commission for which you are applying, including any other relevant experience with the issues faced) by the Commission. � V MIVIICA, 11 � 0. � 5 X t' I F, t� c �? ( ?l �,, � 1.a-- O'z 1n�r il�E"A�' tv L 6 L'v4 ems. (,'V\ wAj 4) Why are you interested in serving on his Commission? H:ACity Hall Information \Fonns\Administrative Applications Information\2012 Commission Application.doc If appointed, I agree to disclose any conflict of interest I might have in reviewing or approving any contract, license, permit, application, appointment, land use decision, public improvement, or other matter that comes before me? Please sign and date this Application and return to: City of Corcoran 8200 County Road 116 Corcoran MN 55340 -F-), Date— Applicant Signature H:ACity Hall Information \Forms\Administrative Applications Information \2012 Commission Application.doc CITY OF CORCORAN 8200 County Road 116, Corcoran, MN 55340 763.420.2288 — Office 763.420.6056 — Fax E -mail - aenerallrDci.corcoran.mn.us I Web Site - w ,ci.wrcoran.mn.us COMMISSIONS APPLICATION Please in /di to by order which of the following you are interested in (1,2,3, etc.): 1/ Parks and Trails Commission Meets the Td Tuesday of the month at 7:00 p.m. - City Hail Planning Commission Meets the 1"Thursday of the month at 7:00 PM - City Hall Watershed Commission Meets the 2ntl Wednesday of the month, 11:30 AM — Maple Grove City Hall Other We welcome you as an applicant for one of the City's commissions. Residents of Corcoran are eligible for nomination to any of the City's commissions as established by the City Council. Please complete the following information, attach extra sheets if necessary, and return. Accommodations will be provided, upon request, to allow individuals with disabilities to participate in the application process. DATA PRACTICES ADVISORY We are required to provide the following information to you. Under Minnesota law, your name and home address are public information, which must be provided to anyone who requests it. If appointed to a commission, the following information will also be public: education and training background, previous work experience, work location, a work telephone number, and any expense reimbursement. The other information requested below is classified as private. This information will be used by the Commissioners, and the City Council in determining whether you should be appointed to a commission. Therefore, all of the information will be provided to the Commissioners and City Council in a public forum and will be reviewed in public. Failure to provide the requested information may result in your not being considered for an appointment. H: \City Hall Information\Fonns\Administrative Applications Infonnation\2012 Commission Application.doc Please complete the information below: Name: O L fJ Z)QLAe Address: ct8Z0 czzuu JaV-W 0.%tL Phone: (h) 6 g -Or> (w) S2- 16 -77 Z-L (o) L S Fax: E -mail: K6 tt Please answer the following questions (use the back side if more space is needed): 1) How long have you been a Corcoran resident? Z7 Y U 3IE7A— 2) Please list any city committees/ commissions you have served on in the past, either for the City of Corcoran or another community. Please include the dates of service and if you held any positions such as Chair or Secretary. FM-t- s t7,j doa. co eaf'3 VO (L a ytia-a,s . 3) Please describe why you feel qualified to serve on the Commission for which you are applying, including any other relevant experience with the issues faced by the Commission. X- "%3rL a*j c5 p t" ioN, M firvt flu ttr�sc�p . 4) Why are you interested in serving on this Commission? wawa, —%-b A fit. 'ter pra�Lr,-_ WAfa-r -rm BE,, a`t xt ,c tti a4DtvmLS sit= prtap� �+z►>Jc AVnUE . H: \City Hall In fonnation\Forms\Administrative Applications Information \2012 Commission Application.doc If appointed, I agree to disclose any conflict of interest I might have in reviewing or approving any contract, license, permit, application, appointment, land use decision, public improvement, or other matter that comes before me? Please sign and date this Application and return to: City of Corcoran 8200 County Road 116 Corcoran MN 55340 Date Applicant Signature H: \City Hall Tztformation \Forms\Administrative Applications viformation \2012 Commission Application.doc l Please indicate by order which of the following you are interested in (1,2,3, etc.): _ 11 ___ Parks and Trails Commission Meets the Td Tuesday of the month at 7:00 p.m. - City Hall Planning Commission Meets the 1st Thursday of the month at 7:00 PM - City Hall Watershed Commission Meets the 2nd Wednesday of the month, 11:30 AM — Maple Grove City Hall Other We welcome you as an applicant for one of the City's commissions. Residents of Corcoran are eligible for nomination to any of the City's commissions as established by the City Council. Please complete the following information, attach extra sheets if necessary, and return. Accommodations will be provided, upon request, to allow individuals with disabilities to participate in the application process. DATA PRACTICES ADVISORY We are required to provide the following information to you. Under Minnesota law, your name and home address are public information, which must be provided to anyone who requests it. If appointed to a commission, the following information will also be public: education and training background, previous work experience, work location, a work telephone number, and any expense reimbursement. The other information requested below is classified as private. This information will be used by the Commissioners, and the City Council in determining whether you should be appointed to a commission. Therefore, all of the information will be provided to the Commissioners and City Council in a public forum and will be reviewed in public. Failure to provide the requested information may result in your not being considered for an appointment. HXity Hall Information\F orms\Administrative Applications Informafion\2012 Commission Application.doc Please complete the information below: Name: � '. n Address: AA 1"1-4 Phone: (h) (w) (c) Fax: E -mail aE ea 122q Rad NJ Please answer the following questions (use the back side if more space is needed): 1) How long have you been a Corcoran resident? Nts 2) Please list any city committees/ commissions you have served on in the past, either for the City of Corcoran or another community. Please include the dates of service and if you held any positions such as Chair or Secretary. am 3) Please describe why you feel qualified to serve on the Commission for which you are applying, including any other relevant experience with the issues faced by the Commission. Ct a OLd `if 5 cal C 7✓ Y`+1M� 't +F l yfo1(� d Vi C -nd -' 7rc'�t.. t � " V(ect 40 '16D ti CUAA- cici 4) Wh are you interested in serving on this Commission? eN�l� a 4ou- q :3cTn LANAO',�WAAUO-Lks ltd C-&' cc t t 1. CC 4C� ` 1� PYYC tip HACity Hall Information\Forms\Administrative Applicati ns Information\2012 Commission Application.doc If appointed, I agree to disclose any conflict of interest I might have in reviewing or approving any contract, license, permit, application, appointment, land use decision, public improvement, or other matter that comes before me? Please sign and date this Application and return to: City of Corcoran 8200 County Road 116 Corcoran MN 55340 - - - -� -- �------ - - - - -— Date A licant Si ture pP 9 H: \City Hall Information \Forms\Administrative Applications Information \2012 Commission Application.doc COMMISSIONS APPLICATION Please indicate by order which of the following you are interested in (1,2,3, etc.): Parks and Trails Commission Meets the 3`d Tuesday of the month at 7:00 p.m. - City Hall Planning Commission Meets the 15t Thursday of the month at 7:00 PM - City Hall Watershed Commission Meets the 2nd Wednesday of the month, 11:30 AM — Maple Grove City Hall Other We welcome you as an applicant for one of the City's commissions. Residents of Corcoran are eligible for nomination to any of the City's commissions as established by the City Council. Please complete the following information, attach extra sheets if necessary, and return. Accommodations will be provided, upon request, to allow individuals with disabilities to participate in the application process. DATA PRACTICES ADVISORY We are required to provide the following information to you. Under Minnesota law, your name and home address are public information, which must be provided to anyone who requests it. If appointed to a commission, the following information will also be public: education and training background, previous work experience, work location, a work telephone number, and any expense reimbursement. The other information requested below is classified as private. This information will be used by the Commissioners, and the City Council in determining whether you should be appointed to a commission. Therefore, all of the information will be provided to the Commissioners and City Council in a public forum and will be reviewed in public. Failure to provide the requested information may result in your not being considered for an appointment. H:ACity Hall Information \Forms\Administrative Applications Information \2012 Commission Application.doc Please complete the information below: Name: C" N Address: �Rz� Pd� OX& j1 - ✓obi i cl-+�„ L' cYtcfL-✓v . A4N SV3'4, Phone: (h) � 6,o (14') 61Zci, bS -7 539 (c) 2 Fax: E -mail: judrd by Please answer the following questions (use the back side if more space is needed): 1) How long have you been a Corcoran resident? 13 vv S 2) Please list any city committees/ commissions you have served on in the past, either for the City of Corcoran or another community. Please include the dates of service and if you held any positions such as Chair or Secretary. ?Qvk.s 5 3 X Ckai r (, ➢raj .j f 2 vvv t� 3) Please describe why you feel qualified to serve on the Commission for which you are applying, including any other relevant experience with the issues faced by the Commission. XVT; ( Oriry �o NC.01 DZ\i4 iU0 b�^ J— M 6 k (�QLL�i �f� �carYt C' F7> 4u� & ft tG ^ , 4) Why are you interested in serving on this Commission? N V JV-e VL<'1A' i v � 4 H:ACity Hall Information AFoiins\Adlninisti -ative Applications Infonnation \2012 Commission Application.doc C7i! it Y 3' LIP- �hS If appointed, I agree to disclose any conflict of interest I might have in reviewing or approving any contract, license, permit, application, appointment, land use decision, public improvement, or other matter that comes before me? Please sign and date this Application and return to: City of Corcoran 8200 County Road 116 Corcoran MN 55340 Date 12-1 --/Z Signature H:ACity Hall Infonnation\Foiins\Admlllistrative Applications Information \2012 Commission Application.doc CITY OF CORCORAN 8200 County Road 116, Corcoran, MN 55340 763.420.2288 — Office 763.420.6056 — Fax E- mail - cteneralanci.corcoran.mmus /Web Site - w .ci.corcorammnms COMMISSIONS APPLICATION Please indicate by order which of the following you are interested in (1,2,3, etc.): Parks and Trails Commission Meets the 3rd Tuesday of the month at 7:00 p.m. - City Hall XXX Planning Commission Meets the 1st Thursday of the month at 7:00 PM - City Hall Watershed Commission Meets the 2nd Wednesday of the month, 11:30 AM — Maple Grove City Hall Other We welcome you as an applicant for one of the City's commissions. Residents of Corcoran are eligible for nomination to any of the City's commissions as established by the City Council. Please complete the following information, attach extra sheets if necessary, and return. Accommodations will be provided, upon request, to allow individuals with disabilities to participate in the application process. DATA PRACTICES ADVISORY We are required to provide the following information to you. Under Minnesota law, your name and home address are public information, which must be provided to anyone who requests it. If appointed to a commission, the following information will also be public: education and training background, previous work experience, work location, a work telephone number, and any expense reimbursement. The other information requested below is classified as private. This information will be used by the Commissioners, and the City Council in determining whether you should be appointed to a commission. Therefore, all of the information will be provided to the Commissioners and City Council in a public forum and will be reviewed in public. Failure to provide the requested information may result in your not being considered for an appointment. H: \City Hall Information \Forms\Administrative Applications Information \2012 Commission Application.doc Please complete the information below: Name: Dean Jacobs Address: 20415 Duffney Circle Corcoran, MN 55374 Phone: (h) 420 -4559 (w) 952- 742 -6444 (c) 612 - 240 -6195 Fax: E -mail: dean _j acobs @cargill . corn Please answer the following questions (use the back side if more space is needed): 1) How long have you been a Corcoran resident? Moved into my current home in December 1994, so 18 years now. 2) Please list any city committees/ commissions you have served on in the past, either for the City of Corcoran or another community. Please include the dates of service and if you held any positions such as Chair or Secretary. I will be concluding my second term on the Corcoran Planning Commission in December 2012. I have served as Vice Chairman. 3) Please describe why you feel qualified to serve on the Commission for which you are applying, including any other relevant experience with the issues faced by the Commission. With two terms of experience, including my participation in the 2030 plan update, I think I am suitably familiar with our guide plans and planning ordinances to be an effective member of the Planning Commission, especially important as we now enter into future development that will include public utility services. 4) Why are you interested in serving on this Commission? The upcoming developments that we hope to be seeing, to now include public services, is exciting, and I think my previous experience will help facilitate a smooth and thorough review of those plans. H: \City Hall Information \Forms\Administrative Applications Information\2012 Commission Application.doc If appointed, I agree to disclose any conflict of interest I might have in reviewing or approving any contract, license, permit, application, appointment, land use decision, public improvement, or other matter that comes before me? Please sign and date this Application and return to: City of Corcoran 8200 County Road 116 Corcoran MN 55340 J Date—//- -2-8 — /-Z H:ACity Hall InformationTorms\Administrative Applications Information \2012 Commission Application.doc COMMISSIONS APPLICATION Please indicate by order which of the following you are interested in (1,2,3, etc.): Parks and Trails Commission Meets the 3m Tuesday of the month at 7:00 p.m. - City Hall Planning Commission Meets the 1st Thursday of the month at 7:00 PM - City Hall Watershed Commission Meets the 2nd Wednesday of the month, 11:30 AM — Maple Grove City Hall Other We welcome you as an applicant for one of the City's commissions. Residents of Corcoran are eligible for nomination to any of the City's commissions as established by the City Council. Please complete the following information, attach extra sheets if necessary, and return. Accommodations will be provided, upon request, to allow individuals with disabilities to participate in the application process. DATA PRACTICES ADVISORY We are required to provide the following information to you. Under Minnesota law, your name and home address are public information, which must be provided to anyone who requests it. If appointed to a commission, the following information will also be public: education and training background, previous work experience, work location, a work telephone number, and any expense reimbursement. The other information requested below is classified as private. This information will be used by the Commissioners, and the City Council in determining whether you should be appointed to a commission. Therefore, all of the information will be provided to the Commissioners and City Council in a public forum and will be reviewed in public. Failure to provide the requested information may result in your not being considered for an appointment. H:ACity Hall Information\ Forms \Administrative Applications Information \2012 Commission Application.doc Please complete the information below: Name: F Address: Phone: (h) 79- (w) (c) Fax: �/�} E -mail: Nei Please answer the following questions (use the back side if more space is needed): 1) How long have you been a Corcoran resident? Ll f .� 4 , 2) Please list any city committees/ commissions you have served on in the past, either for the City of Corcoran or another community. Please include the dates of service and if you held any positions such as Chair or Secretary. ✓ 'q / g 7 9 �v pe!d cz u w Z d o° �Cr�2 V �t q 3) Please describe why you feel qualified to serve on the Commission for which you are applying, including any other relevant experience with the issues faced by the Commission.a pd�i�0't� y�- c*. -�t.:� .0- +-evw� iS,LC,._t --f e_ ,p-,2 �,1. '� •�i,nn -ate. rn. +2.r+,U.n- c�a�..� r9�2t,.v �`%Za�v..r.'-�,�, "-Z''� -L7-rU �'V�'� �'�a�I- /Z�'`'"uia.v�.L �z�wdL. `Y.- �- `�`""^w .e- �w�..!,�...�r..� Oc�✓..e�..- �n�. -yc�� .-Ln.� �-�� fC.e� .v{-_. c�a-r �n1,�.,�r- 4��(.,/.,yfp�� -�u K�-�`= urn- �. � ,t.z�'�e /- r�- t�,L:✓- trn.'��i,J, j�ocCc„.,��- {A- ��T_eU ,Zi -Zt ..�' '�-L ��✓ ,!1- t��"����`c.��- Wit,;,_; �'uc -1.—e G 4) Why are you interested in serving on this Commission? H:ACity Hall Information \Forms \Administrative Applications Information \2012 Commission Application.doc If appointed, I agree to disclose any conflict of interest I might have in reviewing or approving any contract, license, permit, application, appointment, land use decision, public improvement, or other matter that comes before me�) Please sign and date this Application and return to: City of Corcoran 8200 County Road 116 Corcoran MN 55340 n Date Applicant Signature H:ACity Hall Information\Fonns \Administrative Applications Infonnation\2012 Commission Application.doc STAFF REPORT / CODE ENFORCEMENT Agenda Item 10 d Council Meeting: Prepared By: January 24, 2013 Mike Pritchard Topic: Multiple Code Violations Action Required: 19400 County Road 10 Information /Direction Background- This property is of ongoing concern and has a lot of history including DNR, Code Enforcement, Police, City Attorney, and District Court involvement which goes as far back as 2000 and beyond. (See Attached) The property ownership changed hands in February 2012. The City has received multiple complaints about the property. The business appears to have expanded to include landscaping and landscaping supplies, storage, trucking, stockpiling of fill /dirt /debris, soils processing and sales, and currently have multiple Code violations including the following: 1. Nuisances — Chapter 82 — Part 1: General Provisions, Junk 2. Vehicles — Chapter 80 — Abandoned and Junk Motor Vehicles 3. Zoning Violations — Zoning Ordinance Section 1040 — District Regulations 4. Exterior Storage — Zoning Ordinance Section 1060.010 — Performance Standards 5. Zoning Violation — Zoning Ordinance Section 1030.060 — Soils Processing 6. Zoning Violations — Zoning Ordinance Section 1060.020 — Refuse 7. Zoning Violation — Zoning Ordinance Section 1060.090 — Grading and Drainage 8. Spill- over /trespassing onto the neighboring property. 9. Possible wetland violations (previous DNR involvement) Authorities notified. Violations summary: Commercial Use in Residential District, Dirt and Soils Processing, Junk /Construction Debris, Junk Vehicles, Exterior Storage, Stockpile of Dirt, No Grading /Fill Permit, Landscaping Supplies and Sales, Expansion of Illegal or Non - Conforming Use, etc. (Photos attached) Multiple police involved incidents. (See Attached) The neighboring property owner(s) have been notified and advised the City that the use of their property is not permitted. A meeting was held with the City Attorney, City Administrator, and Code Enforcement Official. The City Attorney advised that this is a unique and difficult situation because there is so much history. Attached is history of the property, CUP denial resolution, map, overhead photos, site inspection photos, and an Incident Report Search from the Corcoran Police Department. City of Corcoran County of Hennepin State of Minnesota RESOLUTION 2002 -65 Motion By: Seconded By: Document No. 08. e. September 12, 2002 Agenda Prepared By: Sue Vergin, Administrator A RESOLUTION TO DENY A CONDITIONAL USE PERMIT APPLICATION AS SUBMITTED BY JAMES CLEMENS AND MIKE CLEMENS TRUCKING WHEREAS, on June 5, 2000 an application was submitted and signed by James Clemens as fee owner, for the applicant Mike Clemens Trucking; and WHEREAS, additional material was requested of the applicant in order to process the application; and WHEREAS, on August 7, 2002 a meeting was held with the applicants, which during that meeting it was determined that the request was being made for a commercial landscape business; and WHEREAS, Attorney Jeffrey Carson prepared a memo, dated August 13, 2002 for the Planning Commission's consideration, which included an introduction, an application history, an analysis, and a conclusion; and WHEREAS, based on that information, the Planning Commission does hereby recommend to the Corcoran City Council that they deny the conditional use permit application submitted by the Clemens based on the following findings: L The R -1, rural residential district does not permit this use, nor does it provide the use by conditional use permit. 2. This type of business is provided for as a conditional use permit in the C -2, general business district; land is available within the City and properly zoned for this type of an operation. 3. The existing and the proposed 2020 comprehensive plan continues to guide this property to residential use. THEREFORE, BE IT RESOLVED by the City Council of the City of Corcoran that the conditional use permit application submitted by James Clemens and Mike Clemens Trucking is hereby denied. VOTING AYE _ Bucher, John _ Gageby, David _ Gmach, George _ Guenthner, Ken _ Thomas, Ron Whereupon, said Resolution is hereby declared passed on this 12th day of September 2002. ATTEST: Katy Tillmann, City Clerk VOTING NAY Bucher, John _ Gageby, David _ Gmach, George _ Guenthner, Ken _ Thomas, Ron _ Kenneth Guenthner, Mayor City Seal Fri J., 1G 20, 012 25PM CC!%= N0. i4 MEMORANDUM TO; Corcoran Planning Commission FROM; Jeffrey A. Carson, City Attorney DATE; August 13, 2002 RE: Clemens Conditional Use Permit Application INTRODUCTION This matter was before you on August 1, 2002 at which time it was determined that additional information was necessary m order to process the application. Staff scheduled a meeting -with applicants on August ?, 2002 (Exhibit 1); at that meeting the following individuals met at City- Hall: Don Klonne, representing his wife Donna Klonne, owner of Andy Clemens & Sons (the business), Jim Clemens, property owner, Mike Clemens, business operator and City Staff consisting of myself, Sue Vergin, Cindy Sherman, Vince VanderTop and Hennepin County representative Dave Zetterstrom. Donna Klonne owns the business known as Andy Clemens & Sons, Jim Clemens owns the land on which the business is run and Mike Clemens, Jim's cousin, runs or manages the business. I explained that the purpose of the meeting was to determine specifically what business, or businesses, were being conducted on the site currently and what was the Conditional Use Permit (CUP) request. From this meeting, the following was learned; 1) The original property of 49 acres was purchased by Jim Clemens' parents in about 1953 and the entire tract was used for truck farming; that is, the Clemens raised vegetables and sold them off-site in the metro area. Some customers would come to the site and purchase the produce directly. This business employed three to four full -time, seasonal, people and some part-tithe individuals. 2) in 1983 (Exhibit 21), the records show that the Clemens divided the "subject site" of 5.05 acres selling the remainder of the site to Deziel, owner of Shamrock Golf Course. Shamrock owns the balance of the 49 acres today. 3) Tile truck farming business continued until some time in the early 1990s when a "black dirt" operation commenced; this was about 1992 and continues today with Mike Clemens operating the business. This business involves bringing in black dirt from off-site (usually development sites within the Twin Cities), 1- huS<1 .24f2 H P;' CC &S hU raa r processing it and then reselling to commercial vendors. In this capacity, it acts as a wholesaler of processed dirt. Some of the dirt that is processed is picked up off -site by Mr. Clemens and brought in by him to be processed. 4) in addition to the black dirt processing, Mr, Clemens brings in from off -site rock and other "landscape materials," including some trees, that he sells to developers. 5) At any one time, there may be from 3,000 to 4,000 yards of dirt stored on -site as well as up to 100 tons of other landscape materials. 6) Jim Clemens went to work off -site in 1996 as a machinist and receives rent from Andy Clemens & Sons. 7) There is a home on the five acre site that is rented to an individual, unrelated to the parties and not involved with the business. 8) Applicant is making no request for a greenhouse. 9) The intended business is not retail; 90% ofthe material on -site is delivered off - site by Mike Clemens; 10% is picked up by developers; Mike Clemens is off - site making deliveries about 50% of the total time. 10) The business owns the following vehicles: (a) one tandem dump track (b) one five yard truck (c) one flatbed truck (d) two pickup trucks. 11) The current business has one employee, Mike Clemens. 12) The buildings on -site, in addition to the home, include: (a) one shed 2,800 sq. ft. (used for vehicle storage) (b) one pole barn 4,160 sq. ft. (used for storage and repair of business vehicles) 13) The average truck traffic per day of operation is 10 hips. (5 trips to and 5 trips from the site) 14) The current days of operation are Monday through Saturday with occasional Sundays upon special request. }1i!u.. ii. 2 UL :1JpiV l,L " NJ. J Y 4`J . Q 15) Mr. Clemens plows snow with the pickups during the winter monfns and stores some salt/sand material during the winter to be used in this business. APPLICATION HISTORY This application dates back to June 5, 2000 (Exhibit 3) and has been the subject of voluminous correspondence and litigation. The initial application is for "dirt processing; processing trees,'mulch," Correspondence dated June 21, 2000 signed by Mike Clemens requests the following: "I am requesting permission to operate alandscape -ripe business with incidental trucking of the landscape materials. I am also requestingpermission to operate a black dirt screener which will be used for preparing nursery stock for our nursery along with the ability to sell black dirt both at the wholesale and retail level. The black dirt sales would be tracked from the property which would minimize the traffic on -site. " (Exhibit 4) The request, from information gathered during the August 7th meeting is for a commercial landscape business. Prior to receipt of the CUP application in June of 2000, M. ike Clemens began bringing in dirt and earth materials. This was in April of 2000. This activity drew the attention of both the City of Corcoran and the Hennepin Conservation District. HCD issued a cease and desist order. (Exhibit 5) Corcoran commenced litigation requesting that Clemens be enjoined from operating his business without a CUP. The summons and complaint was dated June 12, 2000. (Exhibit 6) A temporary restraining order was issued by the court on June 27, 2000 prohibiting Clemens from using the property as a business without a CUP, (Exhibit 7) After several court hearings, Mr. Clemens indicated in court that he would provide the city with the grading plan necessary for the city to properly analyze his CUP request. (Exhibit 8) The grading plan was finally received by the city in early July of 2002. The matter was then forwarded to Planning & Zoning. ANALYSIS The subj ectproperty was originally zoned agriculture prior to codification in the early 1980s; by the time the five acre site was split off (1988), it (subject property) had been zoned R -1, rural - residential, which it remains today, The zoning code provides the following pe autted uses and uses permitted by CUP in the R -1 rural- residential district. See Exhibit 9 (code section) Aur. 15, 2002 ,:26P CCU; ,V0 49 In my opinion, the use of subject property for the wholesale business of landscaping supplies is commercial in nature and should be in the C -2, general business district, as a CUP. (See Exhibit 10 -code section) From my review of the history of the subject site, it appears that the current business and the current request for Clip sterns from use of the property from approximately 1992 by Mike Clemens, d/b /a Andy Clemens & Sons. By that date (1992), the property was zoned R -1, rural - residential, and the use since 1992 of the subject property as stated, is not permitted under the code. CONCLUSION In my opinion, based on the property history as given to the city by applicant, the requested use of the land and based on a review of the city code, we are unable to give Mr. Clemens a CUP for this property. The R -1, rural.- residential zone does not permit this use as a matter of right, nor does it provide for the use by CUP. This type of business is provided for as a CUP in the C -2, general business district. Although the property has been used over the years for various businesses, and although the property has been used by the applicant and his extended family (Jim Clemens and his parents) for many years, Mike CIemens began his current business operation in 1992. At that time, it was technically improper, although it only came to the city's attention in April of 2000 at the same time the Hennepin Conservation District became involved, As part of this analysis, I have reviewed the currently adopted "Home Occupations Ordinance," as it might relate to this application. Given the facts of this case, it does not seem to apply, The Home Occupation Ordinance provides that the primary use of the property is residential with business being incidental thereto. Because the applicant does not reside on the subject site, this matter may not be considered as a home occupation, Because of the above, reports by the City Engineer, Vince VanderTop, and Hennepin County Transportation representative, Dave Zetterstrom, need not be considered at this time. Based on the above, and for the reasons stated, I believe you have no choice but to deny the CUP application of Michael Clemens. Respectfully submitted. 52 A -1 "1 1 1, 21 •'; 2 CITY OF CORCOR.AN 8200 COUNTY ROAD Z5, CORCORAN. 40Y 5:340 763,520.=8 - OMcE 763.420,5056 - F.0.X E -mail ilgnera ^(�ti,tartmrm, mn� /Web SRa- .ci.co n.mn.ua August 5, 2002 James and Michael Clemens F -17 Maple Hill Estates 7800 Maple Hill Road Corcoran, MN 55340 Dear Messrs. Clemens: This correspondence is to formally a&ise you tLat your Conditional use Pe'mit (CUP) application process is extended for 60 days from the Corcoran Planning Commission meeting of August 1, 2002. As you know, the Planning Commission had numerous questions about the application and Lw requested additional information fmn you. This is to also acknowledge that you will meet with City staff at City Hall on August 7, 2002 at 10 a.m. to review- the issues raised by the Pmniag Commission and to : eview the information - eauired of you. Following the .kagust 7th taff meeting, we tiiI1 give you a written uotics of exactly what is additionally required of you for the Planninv Commission. and Council consideration. As stated at the August 1 st Planning Commission meeting, it is our hope to have ail of this idormation and analy sis available for the September 5, 2002 Planning Commission meeting. Thank you. Sincerely, CITY OF CORCORAN Susan Vergin L-Ut�or EXHIBIT i; i, ,,, 0, >� �,� RESOLUTION 199S-1-5 WHEREAS, Art Clemens and Bill Gagne have made application to create a 5.05 acre farmstead from a 49 acre farm, located at 19400 co.Rd. 10; and WHEREAS, This 49 acre farm is zoned R -1 Rural /Residential which has 1.63 basic development rights plus the ex'lsting farmstead; and WHEREAS, On December 1, 1980, the Planning Commission considered this application and moved to recommend approval with the Following conditions: 1. That the existing 6300 sq.ft. of Agricultural Buildings are classified as non - conforming buildings and subject to removal when the agricultural use of the property ceases. P. That an adoitional 17 feet of Right of Way is dedicated for Cc,Rd. 10 NOW, THEREFORE, BE lT RESOLVED by the City Council of the City of Corcoran that Land Division No. e8 -11, a request to create a 5.05 acre farmstead, legally described on attached Exhibit "A ", with the following conditions: 1. That the existing 6600 sq.-ft. of Agricultural Buildings are classified as non - conforming buildings and subject to removal when the agricultural use cf the property ceases. 3. That an additional 17 feet of Right gf Way is dedicated for Co.Rd. 10. Moved by member seconded by member n i.11 The following voted in favor of said rescluticn;i�I Ths following voted against the same;l }ti Whereupon said resolution was declared carried. Dated this Sth day of December, 1988. Mayor ATTEST: C ?erk /Administrator q CITY OF CORCORAN, M Nj%MSOTA APPLICATION FOR CONSIDERATION OF PLA. INTN G RE QMT PLEASE READ BEFORE CQDyTT RMG THIS FQRV, ONLY COMP] ETF App rn m �— �lP A a1 V-T4 ACCEPTED. Applicadons must be approved by the Planrizg and ton na Official before fees are raid. Also to be inoluded is the appropriate checklist forr. and supporting materials. 1. LOCATION and/or Legal Description) IMI "MPIN COUI'TY PROPERTY IDENTIFICATION I\Ta1BBR .� - 1i9 -23 +-- CC&1;2 2. PROPERTY FEE OWNI BR ADDRESS: : TF.LEk'HONE (Home) fj APPLICANT NAME (if ADDRESS: M,2,1 fr,e' 4. TYPE OF REQUEST: than owuex): i5— -•3��7 (Fork) • GUIDE PLAN A2vM- NDIVEN7 11W CONDITIONAL USE PBR�!:TT • REZONING ❑ SITE PLAN APPROVAL ❑ PRELIMINARY PLAT ❑ FINAL PLAT '7 L.41\71) CONSOLIDATIONi VISION ❑ VARLk CE OTHER: ❑ VACATION (STR BT OR'U`i'IL17-Y) 5, B-KEF DBSCRIFrION OF REQUEST (Attach ditional sleets if necessary): Has a similar rquest on tic subject site or All requests forplanning action must he accompanied by a completed checklist form and appropriate materials, fees, and written statements at least 20 days prior to the next Planning Commission meeting. The applicant understands that all fees incurred by the City resulting from the review of this request will be the responsibility of the undersigned and will be paid in a timely manner. Sienatureof Applicant 4�rlp� AIG. ??. 2092 3 ;09PV, ANDY CLEMENS & 501`15 8131 62ND AVENL°ENORTH NEW ROPE, MN 55428 June 21, 2000 Planning Commission City of Corcoran 8200 County Road 116 Corcoran, MN 55340 Re: 19400 County Road 10 Dear Members of the Corcoran Planning Commission: Please consider this correspondence to be the written narrative regarding the attached Application for Conditional Use Permit. I am requesting permission to o .ate a landsca -t of business with incidental truckina of the landscave m en s. I am also requesting permiss to be 'i7ne The impact on adjoining properties would be minimal because the subject property is surrounded by farm land on the west, north and eastern boundaries of the property. As you know, the property fronts on County Road 10. I am also reeu� issien to c st the *. berm-on th& Southwest Corner of the property w iCh wo sc en t 2 2mpoaa +em orA V greenhouse and the balance of t7c pr erty m the traffic on County Road 10. The buildings to be utilized would be the existine steel property. The intended use of the buildings on the roperty is mixed. The properly has been farm property for the lest 47 years; therefore, the residence an outctu angs •.vial be used for storage of farm related machinery as well as a home for James Clemens. The steel buildings will also be used to house the truck/wheel loader, bobcat and trailer which are used in the t-ucking/landscape operation. The normal hours of operation would be from approximately 7:00 a.m. to 7 p.m. Monday through Friday with occasional Saturday worts in the summer months. The number of fall time employees is 1; however, there may be additional past time employees or independent contractors for trucking as needed. 9 ",a u &3 \x.940 r The business operation will cover approximately two acres of the five acre site. There are no animals that will be on site_ There will be a parking area in the front for retail customers of the greenhouse operation which should be minimal as well as parking for the Clemens' vehicles. There will be minimal use of the septic system because there is a Aorta potty or. site, This system ass me exrsuag epeza ton very nicely for the last eight year's. " An issue was raised by the Elm Creek Watershed Management Commission concern ng the placing of fall material on an existing wetland, ie. the drainage ditch on the western edge of the property. We have disczsed that issue with Ellen Sones and the material that was placed there, it. decorative rock, gravel and wood mulch will be removed. To prevent that from happening in the future, bins for the placement of decorative rock, gravel and wood mulch will be constructed to contain (lie material and prevent any erosion onto the wetland_ Similarly, the area will be covered with a silt fence to prevent any erosion from the black dirt pile either processed or unprocessed. Additionally, the black dirt pile will be located close to the center of the property which is an existing farm field. We are planning on parsing trees on the berm on the southwest corner of the property to buffer the area from County Road 10 traffic. There are trees and vegetation on the west side of the property which also provides screening. We are planning to plant additional cottonwood/ poplar trees which would provide rapid growth and additional screening from the westerly view. There is an area of trees on the eastern edge of the property which does screen 1,,e building site, buildings and operation from the view from County Road 10. There are no future expansion plans. The business that is operated consists primarily of one full time employee wid occasional part time helpers /drivers to haul material as needed, With the exception of the introduction of the black dirt screening machine, the same business has been conducted on the property since 1992, We understand there is no permit required from the Elm Creek Watershed Managetnent Coatmission and that we will be in compliance with a cease and desist order iss-ued April 4, 2000 upon removal of the fIl material. We are planning to submit a grading piar. by June 3t), 244u per the City's June 20, 2000 correspondence. Should there be any additional information you need to act upon the conditional use permit application, would you please bring that to my attention as soon as possibie. Thank you for your consideration. Enclosure Very truly yours, ANDY C �S��O��NS Michael Clemens, Manager AM 1 Y�i "(" J (•xAe; , V�� „> .n: `Fr iy . .. WETLAND CdNR,iTidN a ; CEASE AND D SISTDRI�ET$ ' ? c?' ° . 4• Y t 1 rg iY.+s �-! ^>` .a. Issue � � GG %� 3o I �f£ective �•ae� ` +t:�w��;�� Date dime Date 4! P ti: 41 Name �`..� F"t��5 •��` "IAR71�yr'� "� °���, �'�:�. �>r�I.�'�`:� ....�,,, f1L'St the .1 iK�_....eY �•gl^hYl'Y,k ✓°�hNV '{�h -. +ate. '�Y S 1"L!. xC"C'441 the ,1 L,a.✓� iN4q�Rw µ',d• �> " •`"•. •'. �iHEABAMAND$ ISl13ER/IT'SAG&NT$�COST'L'RACTS s," SSsANAiASSIG'NS." P xARE�y�i'yOlyii}{AW3i PIIjii9�T1A iUMiATyNE30TAj{5TATCtTESY03Cr 2372,IIY�IIYEDici2�"L �YCJLi ± "it31LL411ZGIC Fll T• 4 4 *Y "iOYLOWIlYG'AREa, .i E ' .,P may,: ! �'{ � . �'�.' Y' v, -i ,oy 1 ;s4 ,Y}•'dY Le(fi d"'q'1,�,y ,xs •t � .r v(:w cV', •. ,.. - � r � >, ! t .. ;.•.y,� ':..:t 2i�,.,�1.�z� '�!'�z"�r' *�`" f NY.fse xtz„�'s�° `" i ` 'r ra�yy- /r.T�^�v ��'•}} r j z ] /� T.n~.�tq` i'g`�J^- 'AF'.p^.'N^'�`' �a.C� 11�OT,J 1.�V � ©'� _ � y � ��� as �"t w"r ��. - .�+ —'^� yti,7 -. S ],(1)IFVI�J`ti�� Pursuant t0 21 eSota Rules. part 8420.0290 you •are hereby l6sed that yaut al3piicat�bn sf aagNn r` , for an exempnoa nr na less de`erinination should be made immediately to theloca7 goverament unit listed below. If you a o not apply for an exemption or no-jos5 �letemlittatton:�u*,thi ltree i.,Oweeks of#he, date ofthe assuance of,thi3 order; or if'your application, is dented,then whatever draaa orSztl work Las bens done may require restorz according to a restoraixon plan des }geed by the soil and W ter Conservation Thstrct 4 ' LocalGoverntnent[7ru f u��VN' 61��1.G�N5EKIfi9TaN ZZisr wt �_ xt s x _21 Address Ia'r�/ .' 111 V 7,4 - :r,�'Ey ��vk• r�l':55 A µ - city, state. ziP l Cotitaet}��'p�{•p�an �LLE�/ �oNtS' Phone�is�12) ;5'/`5:'85' %�5���`��`.�s fir= ..������ tf" VIOIATIO "q O lala7 O11D= lam LS i � r _ i r Y.. r � •. G sxv'�� '�� } �3°' i r ate.'`"- Aeency �_ .. �'✓q ��"' - '�> 5=L F }'. (�I+� � Y; � d T . ".+.z5 [� N e`T��_- :A'��i`�'41'n inF2� !2.en+�R��Y«C.7��i$yrV, h ,.: � '�"'`� '�'. ! ' q ?, 1 r ��� J;.";T S'$La a .TL " C <1"Y ? �•' oagiaal affceC eanaryWEO ptnkd,GU :green SWCD ``blue laadov�sier( b[ciraotor r. .� .: „,� - EXHEeIT .� „Jla STATE OF 1VI1i\WES0TA COUNTY OF HENNEPIN City of Corcoran, Plaintiff, M Tames A. Clemens and Michael 7. Clemens d!b /s, Mike Clemens Trucldng, Defendants. (10.948 r. 1[i.. DIS7.,UCT COURT FOURTH JUDICLA.L DISTRICT Type of Case: 01.,er Civil Court File No. Q 6,? 3 7 Q SUMMONS TrL: STATE OF MINNESOTA TO TIM ABOVE -NAMBD DE178NDAN7: You are hereby summoned and required to serve upon Plaintiff s attorney an Answer to the Complaint which is herewith served upon you, within twenty (20) days after service of this Summons upon you, exclusive of the day of service, If you fail to do so, judgment by default will be taken against you for the relief demanded in the Complaint. Dated: 12 June, 2000. CARSON, CLELLANTD 8; SCHREDER '/_ Tefii ,v A. Carson Attbr4ey Reg. No. 1543X Attomey for Plaintiff 6300 Shingle Creek Parkway Suite 305 Minneapolis, MIDI 55430 (763) 561 -2800 0 Au6.. 3 2vi)2 i2"�1 C� STATE OF lti1NNESOTA COY YNTY OF HENNEPIN City of Corcoran, Plaintiff; Ys. Jarnes A. Clemens and Michael 1. Clemens d/b /a Mike Clemens Trucking, Defendants. Q 940 3 DISTRICT COM FOURTH JUDICIAT.. DISTRICT Type of Case- Other Civil Court File No. 6 08 3 4/0 COMPLAINT Plaintiff, City of Corcoran, for its Complaint herein, states and alleges: PARTIES. JURISDICTION,''ENGTE 1, Plaintiff, Cityo£ Corcoran, is aMinnesotamunicipahtylccatedinHennepinCounty, Minnesota with administrative offices at 8200 County Road 116, Comora , Minnesota 553 =G. 2. Defendant, Tames A. Clemens, is a Corcoran resident, living a. F -17, Maple Hill Estates, 7800„Vlaple Hill Road, Corcoran, Minnesota 55340., 1 Michael J. Clemens is a Minnesota resident residing at 8131 - 62nd Avenue North, New Hope, Minnesota 55428; that Mr, Clemens operates a molting company Imown as Mike Clemens Trac'lcing v6th address listed at the same address in New Hope. 4. The property that is the subject of this action is located at 19400 County Road 10, wit nn the City of Corcoran, County of Hennepin; that the property ID number is 25- 119- 23 -13- 0002; that the approximate size of the parcel at issue is acres. 51 That the above property, on information and belief, is owned by James A. Clemens and is zoned R -1, rural resident: al. / I P •. �i Ll�1L � c�LY; b.. ' ?� 'Y N'-U 04- r J. I4. 6 The following sections in the Corcoran City Code are relevant to this case: (a) Section 10.03u) Soil processing without a conditional use peinat (b) Section 10.030) Land reclamation (over 400 cubic yards cffill) without a conditional use permit. (e) Section 10.04(b) Exterior storage, multiple violations (d) Section 10.07 Business use is not permitted in the R -1 zone (e) Section 28.03(c)(g) Nuisance Code violations (t) ititinn.Stat. §103G.2372 Workw•ithinwetlands 7. That Hennepin County District is the proper venue for this matter to be heard. FACTS S. That in early April of 2000, it came to the attention of City Planner, Cindy Sherman, that commercial activity was being conducted on the property above - described; that initial observation was that large amounts of dirt and earthen material were being tricked onto and off of the site. 9. Further investigation revealed that the din material was being processed, screened, on site and trucked off the site; that this activity was observed daily and it was clear that a commercial dirt mining or processing business was in process. 10. That there is a wetland on the subject property and the dirt processing business is being conducted in violation of State law relating to work within wetlands. (Minn. Stat. §103G.2372). 11. Based on the above, the Hennepin Conservation District issued a Cease and Desist order or April 4, 2000; that Defendant has met with the Elm Creek Watershed Management representative, Ellen B. Sones, and has agreed to remedy the wetland violation by June 30, 2000. -2- AUG, ', ): '3,'M GCS dv. y;,4 c r 12. That, in addition to violating the regulations relating to work within wetland areas, Defendants, by their operation are in duect violation of several City Code sections: (a) Section 10.030) Soil processing without a conditional use permit (b) Section 10.03(1) Land reclamation (over 400 cubic yards of fill) without a conditional use permit, (c) Section 10.04(b) Exterior storage, multiple violations (d) Section 10.07 Business use is not permitted in the R -I zone (e) Section 23.03(c)(g) Nuisance Code violations 13. That on May 2, 2000, Ms, Shezatm had a letter served upon Defendant, Tames A. Clemens, outlining the violations above - referenced and demanding that the commercial activity cease; thatDefendant continued to operateits business as before in continuous violation of the Code. 14. That because Defendants continued to operate their business in violation of City Code after receipt of the May 2, 2000 correspondence, the Corcoran Police issued misdemeanor citations on June 2, 2000, citing the above- referenced Code section violations. 15. That although Defendant, Michael T. Clemens, had been advised on May 2, 2000 of his on -going violations, and although he was cited on June 5, 2000 with five misdemeanor violations, inspection of the business on June 9, 2000 revealed thathe is still operating their business in violation of the above - referenced Code sections. 16. That Defendant, James A. Clemens, did submit an application for a conditional use permit (CUP) to operate a dirt processing business onus property, application was received on Jule 5, 2000, that the application is incomplete and cannot be processed until additional information is received. -3- 4.V1. i3 , 0�0 2 17. That permitting Defendants to continue operating their business involving the dumpi ag, processing and removal of dirt from their property, vrthout appropriate safeguards and conditicns, r sbs hanr to the wetlands on Defendants' property, risks h sr to De;'endarrts' property and to the property of others because of potential drainage issues relating to the duraping and storing c: dirt on Defendants' land; that there is also the risk that contamir ated soils will be introduced to Defendants' propem, without appropriate safeguards, 18. That based on the above, there is an immediate risk of irreparable injury and parr~ to wetlands, and land within the City, if Defendants are not prohibited and restrained from continuing their commercial din operation until appropriate CUP and wetland permits are obtained and appropriate safeguards- and conditions are ensured. 'W TiBREPORE, Plaintiff asks the Court to enter Judgment as follows; 1. Ordering Dcfer:dants to comply with the law. 2. Ordering that Defendants temporarily and permanently be enjoined from operating a dirt prcessing business wi thin the City of Corcoran until appropriate wetland acrd City permits are received. 3. For such other and further relief as the Court deems just and equitable. CARSON, CLELLAND & SCHREDER Dated: 12 June, 2000. J eyA. Carson mey Reg. No.1543X Attorney for Plaintiff 6300 Shingle Creels Parkway Suite 305 Minneapolis, TV t 55430 (763) 561 -2800 me kj'o,,li CC','L is 14 ?W C%'&C STATE OF NfINrPMSOTA COUNTY OF l-IENNEPI City of Corcoran, Plaintiff; YS, Jaynes A. Clemens and Michael J. Clemens d/b /a Milne Clemens Trucking, Defendants. DISTINCT COURT PO IRTxl JUDICIAL DISTRICT Type of Case: Other Civil Court File : io. o 4 g'3 T 0 ACHIVOWLEDGMENT Plaintiff inthe above - entitled actionherewilb. acknowledges that this Coirt may award costs, disbursements, reasonable attorney's fees and witness fees to aay apposing patty if it is found that a party and/or his attorney has acted in bad faith, asserted a claim or defense that is frivolous and which is costly to another party, asserted an unfounded position solely to delay the ordinary course of proceedings or to harass or comanit a defraud upon the Court, Dated: 12 June, 2000. CARSON, CLELLAINT & SCHREDER Jeffr, A. Casson AtMey Reg, No. 1543 - Attorney for Plaintiff 6300 Shingle Creek Parkway Suite 305 Minneapolis, MN 55430 (763) 561 -2300 STATE OF MINNESOTA COUNTY OF HENNEPIN DISTRICT COURT FOURTH IT IDICIAL DISTRICT Case Type: Other Civil CERTIFICATE OF REPRESENTATION PARTIES * *(ONLY THE INTTAL FILING ATTORINBY!PARTY NEEDS TO COMPLETE TIES FORM.) ** Date Case Filed City of Corcoran File Number 0oZ3zk) VS. James A. Clemens and Michael T Clemens d/b /aMae Clemens Trucking LIST LL ATTORNEYS PRO SE PARTIES IN THIS CASE. ATTORNEY FOR PL AIr+`T1FF(S) Jeffrev A. Carson Attorney Name (not firm name) 6300 Shingle Creek Parkway, Address Suite 305 Minneapolis. Minnesota 55340 (763)561-2800 Telephone Number 1543X Attorney I.D. Number Tune 12 2000 Date ATTORNEY FOR QPFBND kNT(S (If not known, name party and address), James A. Clemens and Michael T. Clemens cLb /a My -e Clemens Trucking Name of Party Sidne- L. Brennan Attorney name (not firm name) 1013 Ford Road Address Minnetonka, Minnesota 55305 (952) 546 -2455 Telephone Number Attorney T.D. Number Jeffr e' A. Carson Filing Attorney/part), AUG., 1; 2,)02 ;, 14PMI STATE OF MINNESOTA COUNTY OF HE'NivfiPIN City of Corcoran, Plaintiff, vs. James A. Clemens and Michael J. Clemens d/b /a IMike Clemens Trucking, Defendants, F l r FILED DISTRICT COURT 00 JUG 28 r;i ^, 10 FOLi�R'I Fi JUDICIAL DISTRICT Hexra. cant >r�ic T 6 ofCase: Other Civil COURT AC COURT ADNt NfSTRATOR Court File No. 008340 The above - entitled matter came on for hearing before the undersigned, the Honorable Deborah Hedlund, one of the Judges of the above -named Court, on June 19, 2000 at 2 o'clock p.m. Plaintiff moved the Cost for a Temporary Restraining Omer enjoining the operation of a dirt processing business on the property located at 19400 County Road 10, Corcoran, Minnesota 5 5340 . Jeffrey A. Carson, Esq. appeared on behalf of Plaintiff. Sidney L. Brennan, Esq. appeared on behalf of Defendants. Based on all the files, records and proceedings herein, the Court finds that the Plaintiff has made a showing of mediate and irreparable injury, loss or damage within the meaning of M.RP.C. 65, so as to justify a Temporary Restraining Order, ACCORDINGLY, IT IS HEREBY ORDERED: 1, That Defendants are prohibited from operating a dirt processing and/or dirt removal business from the property located at 19400 County Road 20, Corcoran, Minnesota 55340, Until a Conditional Use Permit is issued by the City. EXHf81T kA. i;. 20'12 .. ,51M CC&S yG : 2. Notwithstanding the above, Defendants are permitted to remove the rock material from the wetland area located on the above - referenced property pursuant to agreement with Ellen B. Sones of the ELm Creek Watershed Commission by correspondence dated May 17, 2000. 3. The parties shall advise the Court if the CLIP does not issue and a date will then be set for trial on the issues then remaining. DATED: _- Z_ % - OO -2- Judge of District Court a .10801 Wayzata Blvd., Suite 240 elm creek Minnetonka, MN 55305 Watershed MarI39G Sent Commission Tel: 612 - 544 -8572 Fax: 612-544 -9437 May 17, 2000 Mr. James Clemens �. 7800 Maple Hill Road, #P -17 ' Corcoran, MN 553Q Re: WCA Cease and Desist Order X270$, 19400 County Road 10, Corcoran Dear Mr. Clemens: As you latow, we mat on May 9, 2000 at the subject property to review an apparent wetland violation that resulted in the issuance of a Cease and Desist Order. We specifically locked at a wetland area rear the northwesterly edge of your property where I determ zed that the, deposition of gravel, wood mulch, and other fill material had been placed within an existing,wetland area. At the time of our meeting you verbally agreed to :he retroval of tae material from the wetland area by Jane 30, 2000. Please contact mu d-aring oT immediately fel lotiving tho rempvai of the fill material so that I can visit the property and determine whether wetland restoration has been accomplished. —° I also ovaluated an area of fill near the southwesterly edge of the pioperty (near the drive: ay entrance) where a significant amount of 511 material had been placed. Based on aerial photo review and my own. observations of existing conditions I determined that there was no wetiand impact at this location. I did inform you that tae fly, material would need to be sloped back so that the overap grade did not exceed a 3:1 slope. A silt fence needs to be installed immediately at the base of the fill area to prevent erosion from occw -ing. Once tha slope has been regraded, it will need to be seeded and mulched itmmediately -- and tha silt fencing rna ntamad at the base of the slope until tie seed' as germinated. I would strongly erccuragr youto contact'. e City of Corcoran prior to conductn3 arty further grading to determine what permits are required to proceed with the grading activity. Sincerely, Ellen B. Series Technical Advisor to the Commission Judie Anderson, Secretary to ECWMO Cindy Sherman, City of Corcoran Kathy Laison, iV'a;DNR. Enforcement CHAMPLIN a CORCORAN > 0AYTON - HASSAN • MAPLE GROVE ' IMECINA o PLYMCUTH a, C ,1 j,'ii[ ( �: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Y STATE OF MINNESOTA DISTRICT COURT COUNTY OF HENNEPIN FOURTH JUDICIAL DISTRICT City of Corcoran, File No. MC 00 -8340 Plaintiff, Vs. James A. Clemens, and, Michael Clemens, d /b /a Mike Clemens Trucking, Defendants. The above - entitled matter came before the Honorable Deborah Hedlund on November 28, 2001, in C -1856, Hennepin County Government Center, City of Minneapolis, State of Minnesota. APPEARANCES: Jeff Carson, Esq., Attorney at Law, appeared on behalf of the City. David G. DeSmidt, Fsq., Attorney at Law, appeared on behalf of the Defendants. Clerk: Jennifer A1.1en Court Reporter: Zathy Appel 11 2 3 4 5 6 7 8 9 10 I1 12 13 14 15 16 17 1s 19 20 21 22 23 24 25 z P R O C E E D I N G S: THE COURT: This is File Number MC 00 -8340, City of Corcoran versus James and Michael Clemens, doing business as Mike Clemens Trucking. Counsel, do you want to note your appearances for the court reporter this morning. MR. CARSON: Good morning, Your Honor. Jeff Carson appearing for the City of Corcoran. MR. DeSMIDT: David DeSmidt appearing with and on behalf of the Clemens. Mike Clemens is here from the company as well, Judge. THE COURT: This matter was set for trial today with respect to whether or not a restraining order should be made permanent, unless a conditional use permit was obtained for the operations that the city claims are occurring on the property. And, apparently, a resolution has been reached. Mr. Carson, are you going to put that into the record? MR. CARSON: Yes, Your Honor. The city has provided defendants with the names of two surveying companies, one in Plymouth and one in Buffalo. And the defendants have agreed to contact one -or both of those survey companies immediately -- I'm suggesting within ten days of . is. 20,2; ,:l6FM— CC 1 2 3 4 Sri 6, I 7 8, 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 c4C- -? 2t 3 today's date -- and provide that, those companies with the information contained in the correspondence of the city engineer, dated December 6, 2000, for purposes of obtaining the survey site plan and the grading that's required of the city, if the cost of obtaining this information turns out to be greater than $6,000, then the city engineer will provide the work for $6,000. THE COURT: Okay. MR. CARSON: The Hennepin Conversation District has agreed to provide wetland delineation for the Clemens' property, agreeing to the flagging of the wetlands to assist in the survey work at no costs to the Clemens. With the above information provided to the city, Corcoran will process the defendants' conditional use permit. All of this is to take place before the defendants start work in the spring of 2002. THE COURT: Okay. MR. CARSON: And, finally, and hopefully, the court will keep jurisdiction of this case until the CUP, the conditional use permit, is processed by the City of Corcoran. THE COURT: We'll do the following. We it 17 I 2 4 5 6 7 8 9 10 11 12 13 14 15 16 17 is 19 20 21 22 23 24 25 4 close it as of today's date, but should it need reactivation, we'll retain jurisdiction of it. MR. DeSMIDT: That's acceptable. THE COURT: Mr. Clemens, you are here, and I know that your counsel has your authority, but do you have any questions about anything that's been stated here? And is it your understanding of the resolution you have reached? MR. CLEMENS: Right. I understand that. TEE COURT: Okay, MR. CLEMENS: Yeah, we were working on it this summer but we could never get no one to do the job, so I hope these two people will do it for me. TEE COURT: Okay. And, Mr. DeSmidt, is there anything else that you want to add or ask? MR. DeSMIDT: Ho, Judge. In fact, while I was watching this fascinating argument, I drafted the letter to the firms and I will assist the Clemens in processing their application. THE COURT: Perfect. Thanks very much for your agreement. MR. CARSON: Thank very much, Judge. THE COURT: Have a good day. Whereupon, the proceedings were concluded.; NU: See- -'. 2E'. 5 1 COUNTY OF HENNEPIN ) 2 ss: 3 STATE OF MINNESOTA ) 4 5 6 7 REPORTER'S CERTIFICATE 8 I, Kathy J. Appel, do hereby certify that the 9 foregoing transcript is a true and correct transcript la of the proceedings as transcribed from my Stenographic 11 notes, 12 Dated this 5th day of May, 2002. 13 14 15 Kathy J. Appel 16 Official Reporter 17 is 19 20 21 22 23 24 25 A 7 . 2i2 3 7P a o) .& I 1 - 21;�r For the purpose of this Ordinance, the City of Corcoran is hereby divided into the following Zoning Districts. 7. Public Parks and Other Public and Semi Publi Open Space. EXH181T S. Essential Services. 9. Home Occupations as defined in Section 10.02 (b) 31 and 31A of this Code. Amended May 8, 1986. FC Symbo f Name R -1 Rural Residential District R -2 Mobile Home Park District A -1 Agricultural Preserve District C-1 Limited Commercial District C -2 General Commercial District I -1 Agricultural Industry District WA,FP & S Overlay Districts Defined by Natural Conditions (b) Zoning District Map. The boundaries of the Districts as established by the Ordinance are as shown on the map published herewith and made part of this Ordinance which is designated as the "Zoning District Map ", which map is properly approved and filed with the Corcoran. City Clerk. The district boundary lines on said map are intended to follow street right -of -way lines, street centerlines, or lot lines unless such boundary line is otherwise indicated on the map. In the case of unsubdivided property or in any case where street or lot lines are not used as boundaries, the district boundary lines shall be determined by use of dimensions or the scale appearing on the map. All of the notations, references and other information shown thereon shall have the same force and effect as if fully set forth herein and are hereby made part of this Ordinance by reference and incorporated herein as fully as if set forth herein at length. Appeals from the Building Official, determinations and questions of doubt concerning the exact locations of district boundary lines shall be heard by the Hoard of Adjustment and Appeals. 10.07 "R -1" Rural - Residential District. (a) Purpose. This district is intended to preserve residential uses at an efficient overall .rural density and encourage continuation of agricultural activity. Designating the majority of land within the City under this district will assist the City in planning for future growth in a consistent manner, prevent haphazard consumption of farm land and avoid demand for urban services. (b) Permitted uses. 1. Agricultural Land Uses. 2. Single Family Detached Residences. 3. Nurseries and Greenhouses. . 4. Seasonal Produce Stands. ,v 5. Telephone, Telegraph and Power Transmission Lines and Necessary Appurtenant Structures. G. wildlife, Forest and wetland Management_ 7. Public Parks and Other Public and Semi Publi Open Space. EXH181T S. Essential Services. 9. Home Occupations as defined in Section 10.02 (b) 31 and 31A of this Code. Amended May 8, 1986. FC (c) V (d) Permitted Accessory Uses. 1. Any incidental machinery, structures, or buildings necessary to the conduct of agricultural operations or other permitted uses. 2. Private garage and parking spaces. 3. Buildings temporarily located for purposes of con- struction on the premises for a period normally necessary for such construction. 4. One accessory building other than private garage for, boat and other recreation equipment storage. Conditional Uses. All conditional uses as -sted below must comply with the provisions of Section ;A of this ljr Ordinance and meet the intent of the Comprnensive Plan. 1. Governmental and public regulated utility buildings and structures necessary for the health, safety and general welfare of the community provided that: a) When abutting a residential use in a residential use district_, the property is screened and land- scaped in compliance with Section 4.(d) of this Ordinance. b) The provisions of Section 14(a)(5) of this Ordinance are considered and satisfactorily met. 2. Public or semi - public recreational buildings and neighborhood or community centers; public and pri- vate educational institutions limited tc elementary, junior high and senior high schools, and religious institutions such as churches and chapels, provided that: a) Adequate screening from abutting neighborhood residential uses and landscaping is provided in compliance with Section 4(d) of this Ordinance. b) Adequate off- street parking is provided on the site in compliance with Section 5 0�E this Ordinance and that such parking is adequately screened and landscaped from surrounding and abutting residential uses in compliance with Section 10.04(d) of this Ordinance. c) Adequate off - street loading and service entrances .are provided and regulated where applicable by Section 5 of this Ordinance. d) Adequate site area other than parking or driveways is provided for an adequately sized on -site sanitary disposal system. e) The provisions of Section 10.14(a)(5) of th -s Ordinance are considered and satisfactorily net. 3. Commercial outdoor recreational areas including golf courses and country clubs, swimming pools and similar facilities provided that: a) The principal use, function or activity is open, outdoor in character. b) Not more than five (5) percent of the land area of the site be covered by buildings or scruc=es. 66 4. 5 Q 7 c) When abutting a residential use and a residen- tial district, the property is screened and landscaped in compliance with Section 10.04(d) of this Ordinance. d) The land area of the property containing such use cr activity meets the minimum established for the distract. e) The provisions of Section 10.14(a)(5) of this ordinance are considered and satisfactorily met. Commercial riding stables, dog kennels, animal hospitals with overnight care and similar uses provided that: a) Any building in which animals are kept, whether roofed shelter or enclosed structure, shall be located a distance of five hundred (500) feet or more from any lot line. b) The animals shall, at a minimum, be kept in an enclosed pen or corral of sufficient height and strength to retain such animals. Said pen or corral may not be located closer than one hundred (100) feet from a lot line. c) The provisions of Minnesota Pollution Control Agency Regulations SW 53 (2) are complied with. d) All other applicable state and local regulations pertaining to nuisance, health and safety con- ditions, etc, are complied with. e) The provisions of Section 10.14(a)(5) of this Ordinance are considred and satisfactorily met. Cemeteries, provided that: a) The site accesses on a minor arterial. b) The site is landscaped in accordance w:.th 10,04(3) of this Ordinance. c) The provisions of Section 10.14(a) (5) of this Ordinance are considered and satisfactorily met. Commercial feed lots provided that: a) All applicable regulations of the Minnesota Pollution Control Agency (PCA) are complies with. b) The provisions of Section 10.14(a)(5) of this Ordinance are considered and satisfactorily met. Agriculture Equipment Repair. a) Such use shall be located in agricultural areas pursuant to. the Comprehensive Land Use Plan. b) Such use shall have direct access onto a road as defined in the Comprehensive Plan, c) Only residents of the homestead or property may be employed in this business. d) This use must be secondary to the principal use of the property, that being either farming or homesteading. 67 Amended September 9, 1982 QvI e) The use must not change the character of the property. f) The use must not exhibit an exterior or visual appearance of a business. g) The use will be in keeping with the general character of the area. 10.D8 "R -21" Mobile Home Park District. (a) Purpose. The purpose of an "R -2" Mobile Home Park District is to provide a separate district for mobile home parks, distinct from other residential areas. No mobile home shall be located outside a mobile home park except as provided in Section 10.03(f) (b) Mobile homes are permitted in an "R -2" District. (c) Buildings temporarily located for purposes of construc- tion on the premises for a period normally necessary for such construction are permitted accessory uses in an "P-2" District. 57.1 Amended September 9, 1982 n Q�dQ 6. 8_ 9. d) The use does not take up parking space required for conformity to this Ordinance. e) Sales area is grassed or surfaced to control dust. f) The provisions of Section 1.014(a)(5) of this Ordinance are considered and satisfactorily met. Accessory, enclosed retail, rental or service activity other than that allowed as a permitted use of condi- tional use within this Section, provided that: a) Such use does not constitute more thar thirty (30) percent of the lot area and not more than fifty (50) percent of the gross floor area of the princi pal use. b) Adequate off - street parking and off - street 1oad�trc in compliance with the requirements of Section 10.05 of this Ordinance is provided. C) The provisions of Section 10.14(a)(5) of this Ordinance are considered and satisfactorily met. Indoor recreation, such as movie theaters. Those uses permitted by conditional use in the R -1 District. Other retail stores and shops, offices and small service businesses catering to neighborhood patronage, deemed to be as appropriately and desireably located in C -1 Districts as those enumerated above and not dangerous or detrimental to persons residing or workir in the vicinity thereof or to the public welfare, and not impairing the use, enjoyment or value of any property. 10.11 "C -2" General Business District. (ai - -Pu pese. This District is intended to provide for a variety of business uses, including retail sale of both goods and services, within specifically identified areas of the City. The scale of developments in this area might be directed towards service of customers from a region beyond local boundaries. (b) permitted Uses. 1. Offices and medical clinics. 2. Churches. 3. Government buildings such as Town Hall, Police Station, Fire Station, etc. 4. Commercial recreation. 5. Restaurants, cafes, and supper clubs. 6. Retail goods and service outlets. 7. Essential services. 8. Liquor sales. 9. Clubs and lodges. 10. Mortuary or funeral home. 11. :hotoriaed vehicle sales and service. 12. Drive -in and convenience food establishments. 13. Car Washes. 14. Motor fuel station, auto repair(minor) garage and tire and battery stores with attendant services. EXHIBIT 78 Amended October 14, 1982 s (d) Conditional Uses. 1. Shopping Centers. 2. Dance hall, bar, lounge or night clubs. 3. Wholesale businesses and wharehouses. 4. Hotel or motel. 5. Animal hospitals or veterinary clinics. 6. Bottling plant. 7. Carpentry, electrical, heating, ventilating or plumbing shops. 8. contractors offices, with or without storage yard. 9. Indoor recreation, such as movie theaters. 10. Open or outdoor sales, service, storage or rental. 11. Motorized vehicle sales and service provided: a. The architectural appearance and functional plan of the building and site shall be similar to the existing buildings or area so as not to cause any depreciation or surrounding property values. b. Outside sales lots shall be restricted to a 2:1 as a ratio between the sales office or building and the net display area. Net display area is defined as the gross area used for display of automobiles minus the driving lanes between rows of vehicles. c. Motor vehicle sales lots shall be paved with all weather bituminous or concrete surface. d. In addition to the above, the sales lot must provide adequate parking i:: conformance with this Code. 12. other retail wholesalers, service uses, or businesses which are similar in character to those enumerated above, and which will not be dangerous or otherwise detrimental to persons residing or working in the vicinity thereof, or to the public welfare, and will not impair the use, enjoyment or value of any (e) i. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11 12 Minimum lot area in acres 1 Minimum lot depth in feet 150 Minimum lot width in feet 200 Maximum lot coverage by all buildings 25% Minimum front yard setback in feet 60 Minimum front yard if across collector or minor street from any residence district Minimum side yard setback in feet Minimum side yard setback if adjacent to any residence district Minimum rear yard setback in feet Minimum rear yard setback if adjacent to any residence district Maximum building height in feet Parking setbacks from all property lines 13. Fencing setback for that portion of lot abutting public right -of -way 78.1 Section (d)ll and Ila. through lld. Added 4/26/90 75 20 50 30 50 25 20 15 1 150 200 25b 60 75 20 s0 30 so 25 20 15 1 1.5 200 200 30% 60 75 20 50 30 50 25 20 15 r u'? � -; i; � -' P I�Y'I n .. . n n � � ,;2, &:, ,d0. ;42 P 33133 ( f ) �trative Pr ant of Non -Re 1. A complete General Development Plan as herein required shall be filed with petitions for rezoning to establish or expand a NON - RESIDENCE DISTRICT. 2. All public rights -of -way within NON- RESIDENCE DISTRICTS shall be constructed to a nine -ton thoroughfare design. 3. Upon finding that the proposed zoning district will constitute a district of sustained desireability, will be consistent with long range Comprehensive Plans for the City and meet the requirements of the District, the City Council may establish such District. The General Development Plan together with such cove - nants, deed restrictions, controls, or special condi- tions, or Conditional Use Permits as may be attached to it, shall be filed and recorded by the owner or developer in the office of the Hennepin County Register of Deeds and shall become part of the Ordinance estab- lishing the zoning change. Any substantial change to the General Development Plan will require resubmission to the Planning Commission for review and the City Council for approval. 4. The final platting of such land shall be subject to such requirements for approval, recording, and the instal- lation of improvements as required by other City Ordinances. 5. Prior to obtaining a building permit or constructing any building improvements on an individual lot or site within any NO24- RESIDENCE DISTRICT, a site plan as herein required shall be submitted to and reviewed by the Planning Commission and approved by the City Councii. 6. if a zoning change is approved, the first phase of construction must begin and reasonable progress made within two (2) years after approval of the General Development Plan and zoning change by Ordinance or the District may be zoned back to its original Zoning District or other appropriate zoning District Classification. (g) Performance Standards. 1. Intent. It is the intent of this Subdivision to provide that all non - residential uses and related activities shall be established and maintained with proper appear- ance from streets and adjoining properties and to provide that each such use shall be a good neighbor to adjoining properties by the control as outlined in Section 10.04. (h) Administration. 1. Administrative Procedure. All proposed developments in NON- RESIDENCE DISTRICTS within the City shall conform with the provisions of this Subdivision when malting rezcning application or requesting site plan approval. a) Upon. application for rezoning and platting of land, the petitioner shall present a General Development 78.2 Section (d)11 and lla. through lid. Added 4/26/90 Hdb. G; "VL ;: L r;V nAC u0. ? "A/H Plan. This plan shall be a conceptual rendering only and shall not require the fine detail of a site plan. The General Development Plan shall be drawn to scale with topography of a contour interval not greater than two (2) feet and show the following: 1) The proposed site with reference to existing development on adjacent properties. 2) General location of proposed structures. 3) Tentative street arrangements, both public and private. 4) Amenities to be provided such as recreational areas, open space, walkway, etc. 5) Tentative plat showing proposed streets and parks in relationship to the proposed development. b) A public hearing shall be scheduled before the Planning Commission so that the public has an opportunity to express its views. Following the public hearing, the Planning Commission shall close the public hearing and make a recommendation to the City Council. c) The City Council shall then consider the rezoning request. d) if the zoning change is approved, the General Development Plan is attached to and is part of the Ordinance establishing the zoning change. e) Thereafter, changes in the General Development Plan will not be permitted without further review by the Planning Commission and approved by the City Council. f) Before building permits are issued for the develop- ment of structures, a site plan shall be reviewed by she Planning Commission and approved by the City Council. g) The site plan shall be required to contain the Z ollowing information: 1) Complete details of the proposed site development including identification signs, location of buildings, streets, driveways, parking spaces, dimension of the lot, lot area, and yard dimensions. 2) Complete landscaping plans including species and showing plant size and mature size of trees and shrubs proposed. 3) Plans and specifications for fences, walls and other buffers as required herein. 4) Complete plans for proposed sidewalks or walkways to service parking, recreation and service areas within the proposed development. 5) Complete plans for storm water drainage systems sufficient to drain and dispose of all surface water accumulations within the area. 6) Complete plans and. specifications for exterior wall finishes proposed for all principal and accessory buildings. -78.3 Section !d)1_1 and lla. through lld. Added 4/26/90 Yea. C`i il[ '(1 Pp C("&I 5if`� ��'� P -i Y,,. 7% 7) Complete plans for storage areas for waste and garbage. h) Following the approval of the site plan required ir. Paragraph g) above and before issuance of a building permit, the developer shall guarantee to the City the completion of all private exterior amenities as shown in the site plan. Such amenities are hereby defined as landscaping, private driveways, parking areas, buffering, screening, gxading, drainage improvements and other similar facilities. Such guarantee shall be in the form of a bond, cash deposit or irrevocable letter of credit. A cash deposit shall be in the amount of 100% of the estimated cost of such amenities and a bond shall be in the amount of 125& of such estimated costs. The time allowed for completion of such private exterior hall be set out in the resolution approving the site plan and the guarantee shall provide for its forfeit to the City in the event such completion date is not met by the developer. For good cause shown the City council may extend the time for completion, in which event the developer shall provide a like guarantee for the extended period. As various portions of such amenities are completed by the developer and approved by the City, the City may release such portion of the guarantee as is attributable to such completed work. i) To defray administrative costs of processing of requests for site plan reviews, a fee as estab- lished by the City Council shall be paid by the Petitioner. 10.12 "T -1" Agricultural Industry District. (a) Purpose. This District is intended to provide for limited industrial uses having relatively low employment densities with emphasis upon serving needs of local commercial agriculture. (b) Permitted Uses. 1. Locker plants. 2. Seed, feed and fertilizer processing and sales. 3. Machine shops. 4. Welding shops. 5. wholesale businesses and warehouses. 6. Heavy equipment repair. 7. Track terminals. (c) Permitted Accessory Uses. 1. Off- street parking and loading facilities. 2. Any incidental repair, processing and storage necessary to conduct a principal use. (d) Conditional Uses. 1. Light manufacture. 2. Light assembly. 78.4 Section (d)1.1 and lla. through lld. Added 4/26/90 City of Corcoran County of Hennepin State of Minnesota RESOLUTION 2002 -65 Motion By: Bucher Seconded By: Gageby A RESOLUTION TO DENY A CONDITIONAL USE PERMIT APPLICATION AS SUBMITTED BY JAMES CLEMENS AND MIKE CLEMENS TRUCKING WHEREAS, on June 5, 2000 an application was submitted and signed by James Clemens as fee owner, for the applicant Mike Clemens Trucking; and WHEREAS, additional material was requested of the applicant in order to process the application; and WHEREAS, on August 7, 2002 a meeting was held with the applicants, which during that meeting it was determined that the request was being made for a commercial landscape business; and WHEREAS, Attorney Jeffrey Carson prepared a memo, dated August 13, 2002 for the Planning Commission's consideration, which included an introduction, an application history, an analysis, and a conclusion; and WHEREAS, based on that information, the Planning Commission does hereby recommend to the Corcoran City Council that they deny the conditional use permit application submitted by the Clemens based on the following findings: I. The R -1, rural residential district does not permit this use, nor does it provide the use by conditional use permit. 2. This type of business is provided for as a conditional use permit in the C -2, general business district; land is available within the City and properly zoned for this type of an operation. 3. The existing and the proposed 2020 comprehensive plan continues to guide this property to residential use. THEREFORE, BE IT RESOLVED by the City Council of the City of Corcoran that the conditional use permit application submitted by James Clemens and Mike Clemens Trucking is hereby denied. VOTING AYE X Bucher, John X Gageby, David _ Gmach, George _X Guenthner, Ken _ Thomas, Ron Whereupon, said Resolution is hereby declared passed on this 12th day of September 2002. ATTEST: U4 l.1 JUZnIA Katy Tillmhun, City Clerk VOTING NAY Bucher, John _ Gageby, David _ Gmach, George _ Guenthner, Ken _ Thomas, Ron _ Kenneth Guenthner, Mayor City Seal Boufm aRel PID:2511923130002 - 1940000RdNo10 Em,ghbormake CD¢man, MN 55340 - r }51 r 0.ry /fmpaYer d o.mm: Jeaae DTeomay _ - JESSE BTOOMEr -clry Tarymyer: ARRAGO HD NO 10 PmPerly DaL : Re,mrtlo HAMEL ON MODERN 9 ry Ta.Ddrd _ SLI Art: AD Hnmeeteea: yPark seer Dld: WrIam ea 0177: 0 I'Emd otV Park PmcN Aree: Order Bnet Ara 217861 ON N TomrWAnabxt Tomam, sale. Amhmm Unrlatled 2511924 Lot sa&COae: Warranty Deed Block: E266.93Rq ThL se6Irme: 5150,009 Part Of 3w 114 Of Me 114 MME bed WCA = 022012 _ Ea DI Lim CLEAR At Legend AN CLEAR Of 3w 114 Of filikErm ABamed, Ne 1/4 Th On An n 0 Assumed Bearmg 01 In a A 89 oegn No& ThIe 6A Perlld MerA Bmanaa DuarlPeon. Ts Dare arnmanle ID12) O a 75TH AVE N MarketIf'od 6ALI 1Aauxa9 mml Tex: ss 98700 77TH I sr Or PmPerly DaL : Re,mrtlo n 5T _ Hnmeeteea: Nan- Homaalaaa Order Bnet Ara AdEhE R sale. sa&COae: Warranty Deed se6Irme: 5150,009 sale ante: 022012 _ Legend If— n 0 ADDS City Hall SORT PL x A Eked y Ly gplx a +u1 An e9m AD E B ST a MtIe HIIIEstates 77TH I sr Or n 5T In Maple Grove In a 19400 County Road 10 14TH V 0) A S 0 K) 73RD BAST Shamrock Goff Course irem z Bma� PID:2511923130002 19400 Co Fa No 10 Corcoran, MN 55310 O4ra Cym,: /feapyn Jesse B Taamay JESSE B TOOME)( Tagnrer: 1 g400 CA HD NO 10 HAMEL MN 55840 Tax Dlablat 3s1,,al Dlat 8w Seen, Dlat WN,anea Drat 0 Pxel Parcel Pres: 217801 sqf Twrena/Abehxt T,,mm Aatlltion: UrylaXetl 2511029 Lot Black: SF14TM End Of Ne 111M3w 119 VIFISM1 Le, CH Los , Dne Cmmf No Ne CwgSw McMBBauMe: , On An As"med BeannO IX S 89 Deg sop Deg 17 1 Tnla aA Bal MHea 8 ,d, Pern eaanaa Omcipean. Tom Oale (PeyaMe2012) Marke[Value: 6228,OW To1,1 Tm: 5588700 Property Type: Heamemml Homeatma: Deg H,,S Aaa ymr Dust 1p08 Sa1m Sele Cade: Wartaaiy Dcea Sete Pme: S18geN Sete Date: 02N12 Legend Mmsure w Ri PID:2511923130003 52 Aaaress unseen Cort,'oran, AN Ali o.,,nrtaxPaya. Owner Minh SNwac KATHERINE JORGENSEN Taxpayer 10758 181 ST OR NW ELK RIVER MN Tax o ablai sancta Nei AM Singer B"A WO,mmeo-a o Ini 43 J5 wri Parcel Prea: 1887 188 sq Tarrerm/Pbebxt Twrere Aadeon urylnted 2511928 LW Blank Thin Pan 01 W tit CI Se 1/001 Me 14 Lying WIy Of Line Di E•wn Me Co• Wine B Exams: TSe1T Sv Cy, Tee AN, An 1A aNe 114 nt E Vig gi ROI Ni Thin, 1, P P " IM BP Bounds Bea ban. Tm Oabt lPeyable Al* Market VaWe 5 TAW Tae S12 171 W Pmmmy Type Eaim HmmeAma: Men- HOmeaeaa year Baal: Anne gplpgv :�,y ^ss t Y J a s e F a6 ti A Tr x Lpor;i ps! se�4e�saT 220.62 flr4°'4 60.01, ! a0 z., e Ch .. "" r t A��. s � }c a,. i rile Nk �.:. Y :. x• �:. ,. ,z. �•rz w a,., 30 30 0 30 131Q # _ r yy x « Y I�i •Y P_ ,�Y,r•�. -�3 -. •i�iM�1i1i .. Y'�iC k Z +F i i 1 15`vm6� `S �Y, a 2( £ / k \ •'°. ✓ - .., 268.98_______ i :..�:• ., r *UL, P' ♦� 1. -' - ? _. ✓ 1 O r - AD 4$. . -�; � -; ,s.: —, �.. .: �,•_; _.' .. ". , 587 :-- ;..._.,— P.- .- .v..4. 'RI (2) IAER1A ` Jg2 32 r L n, _ 24.If N88-5&22.1v - ` '4850'40 2378 N83 4 59 , ^ sq r y q Y 421 Ls ` , , _ �.-€ i• r e e r' .„'...P65. 7 A=7'41, 269.85 d_7 °40'50• mi 79.42 ----------- 9 � v�. 1� lr w' 273.72 d =7 39'59• i 33 2711.58 I O\�c� ♦5 2711.58 RES � .`y9�s Sei LAry J'�C -GlOn S IJ V y o (2) a a e^ MU 45:97 Corcoran Police Department Property Address Incident Report Search: 19400 County Road 10, Corcoran, MN 55340 9/18/2009 Theft 9005068 9/20/2009 Gaso 9005096 1/6/2010 Assist 10000081 3/29/2010 Stalled Car 10001286 4/9/2010 Spot P100991172 4/9/2010 Spot P100991279 5/29/2010 Lock 10002564 5/29/2010 Locked Out 10002564 9/23/2010 Forge 10005134 6/5/2011 Grass 11002423 9/19/2011 Ckburn 11004604 10/12/2011 Ditch 11004969 7/23/2012 Ckburn 12003751 10/1/2012 DWI 12005171 10/2/2012 Call P122760062 10/2/2012 Assist 12005181 10/6/2012 PD4 12005234 10/7/2012 PD4 12005244