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HomeMy WebLinkAbout2006-07-13 - Council Minutes - Part 1CITY OF CORCORAN CITY COUNCIL MEETING July 13, 2006 The Corcoran City Council met on July 13, 2006, at city hall in Corcoran, Minnesota. Present were Mayor Cossette, Councilor Grabowski, Councilor Jacobs, Call to Order Councilor Lymangood, and Councilor Thomas. Also present were Administrator Vergin, City Engineer Vander Top, Attorney Carson, Public Works Director Roll Call Meister, and Chief Gormley. Mayor Cossette called the meeting to order at 7:00 p.m. Agenda Approval MOTION by Thomas, seconded by Grabowski, to approve the agenda as presented. Voting Aye: Cossette, Grabowski, Jacobs, Lymangood, and Thomas. (Motion carried 5:0) Open Forum No one. Agenda Approval Open Forum Public Hearing — Vacation of Utility and Drainage Easements (Cornelius) Public Hearing — Administrator Vergin provided an overview of the request. As part of the final plat Vacation of Utility and approval for Oak Ridge Farm 3`d Addition, the Council had required that the utility Drainage Easements and drainage easements surrounding Lot 2, Block 1 Oak Ridge Farm 2nd Addition be vacated, as this lot is reconfigured with the 3`d Addition. Therefore, making the easements not longer required. Mayor Cossette called the public hearing to order Hearing no public comments, Mayor Cossette closed the hearing. MOTION by Grabowski, seconded by Thomas, to approve Resolution 2006 -32 vacating the utility and drainage easements on Lot 2, Block 1 Oak Ridge Farm 2nd Addition. Voting Aye: Cossette, Grabowski, Jacobs, Lymangood, and Thomas. (Motion Carried 5:0) UNFINISHED BUSINESS Treeline / Foxline Treeline / Foxline Improvement Improvement Engineer Vander Top provided information regarding the Treeline / Foxline street improvement. Based on the lot equivalents it has been determined that there are a total of 27.5 that would receive an assessment if this project proceeded forward. The City received 10 in favor, and 11 opposed to the project. Some of the residents were present and expressed concern that because Trail Haven had been deleted, many were no longer in favor of improving Treeline and Foxline. Comments were also heard that if Trail Haven is improved they are concerned of having an additional assessment. Expressed frustration with the process and information that they had received. The Council noted the frustration that the residents have on this, but decisions need to be made on how improvements to collector roads in the City will be paid for. A written policy needs to be in place before any projects can be undertaken. It was noted that a subcommittee was to have been established to review prioritization and means of funding improvements, but that has not yet been done. The residents then questioned if the City was not going to proceed with paving Treeline and Foxline, would there at least be some maintenance, including ditching, tiling and placing a crown on the road. Would like to see dedication by Page -1- CITY OF CORCORAN CITY COUNCIL MEETING July 13, 2006 the Council to move this forward, at least meet the residents half way. One resident reminded those present, that there were more opposed to the project, than were in favor, that some have chosen to live on gravel roads. It was questioned if Treeline could be improved with only the north end of Foxline, as the majority on the south end of Foxline appears to be opposed. Engineer Vander Top stated that the preference would be to do all or none. Meister also stated that if the City were to proceed with ditching and tiling, then the City should proceed with paving them. MOTION by Grabowski, seconded by Cossette, to approve Resolution No. 2006- 35, ordering the preparation of a feasibility study for the improvements to Treeline and Foxline Drive. Discussion on Motion — Thomas noted that if the residents don't support this by at least 70% then not in favor of proceeding. Lymangood noted that without a policy in place, and not knowing how collector roads will be assessed, the city should not be proceeding. Should not be putting more engineering time and money into this until a policy is in place. Jacobs noted that he would be in favor of proceeding with the feasibility report, as it would allow the engineer to address other avenues and address questions. VOTE ON MOTION — Voting Aye: Grabowski and Jacobs. Voting Nay: Cossette, Lymangood and Thomas (Motion Failed 2:3) MOTION by Lymangood, seconded by Grabowski, to approve Resolution 2006- 35, ordering the feasibility study with an amendment that a written policy must be in place for paving rural collector roads. MOTION TO AMEND by Thomas, seconded by Cossette, to amend the motion that the feasibility report would not be done until after a policy is in place and another vote from the residents is in favor of the improvement. Voting Aye: Cossette, Grabowski, Jacobs, Lymangood, and Thomas. (Motion Carried 5:0) VOTE ON MOTION AS AMENDED: Voting Aye: Cossette, Grabowski, Jacobs, Lymangood, and Thomas. (Motion Carried 5:0) It was clarified to the residents that once a policy is in place, and a vote from the neighborhood show that a majority are in favor of the project, then the City would order the feasibility report. Engineer Vander Top noted that he could have the policy back in front of the council in 30 days for review, take additional comments and another 30 days for revisions, so it would take 60 days to complete. Mayor Cossette indicated that he would move to item 7.b on the agenda to accommodate Kevin Dale. NEW BUSINESS Sign Placement on Park Fencini, Parks and Trails Commission Kevin Dale representing the Parks & Trails Commission, and a member of the Corcoran Athletic Association stated that he was before the council this evening to share the Commissions recommendation to allow signage on the fencing surrounding the ball fields. Dale informed the Council that the signs would be banner style, made out of vinyl, 4 x 6 feet in size, with three grommets on the top and three grommets on the bottom secured to the fence with wire ties. There will be 12 banner signs allowed on Lions and Meister fields, and 16 signs on Snyder Order Feasibility Report — Not Approved Complete Policy, Majority Neighborhood In Favor of Project, then Order Feasibility Report Sign Placement on Park Fencing Page -2- CITY OF CORCORAN CITY COUNCIL MEETING July 13, 2006 field. They will be displayed from April through September. The Athletic Association will be responsible for selling the banners to any legal licensed business in the area, for installing and removing the signs, and will receive all proceeds. The proceeds will be used to improve current programs, and help with major purchases for the parks. MOTION by Grabowski, seconded by Jacobs, to allow the placement of the signs at the ball fields, per the recommendation of the Parks & Trails Commission. Voting Aye: Cossette, Grabowski, Jacobs, Lymangood, and Thomas. (Motion Carried 5:0) UNFINISHED BUSINESS CONTINUED General Obligation Street Improvement Bonds A sample bond issue had been prepared by Northland Securities if the City choose to bond for the improvements to collector roads. Administrator Vergin noted to the Council that these bonds could only be used if at least 20% of the project is assessed, or if no assessments, then a referendum must be held. Directed that the subcommittee be established to help the council with a capital plan and policy to address the improvements to collector roads. Tax Increment Finance Bud et At a previous meeting the Council had requested a copy of the current TIF budget to understand where funds can be expended. Administrator Vergin informed the council that in the event the City chooses to expend monies on a project that is not identified, but is located within the District, they would need to hold a public hearing and amend the Plan. The Council concurred that monies should be spent in the SW district. Maple Grove Comp Plan Amendment MOTION by Lymangood, and seconded by Thomas to approve the letter prepared commenting on Maple Grove's proposed Comp Plan Amendments. Voting Aye: Cossette, Grabowski, Jacobs, Lymangood, and Thomas. (Motion Carried 5:0) NEW BUSINESS CONTINUED Acceptance of Tax Forfeiture Land MOTION by Grabowski, seconded by Lymangood, to approve Resolution No. 2006 -33, requesting conveyance of tax forfeited land described as Lot 5 and 6, Block 1, Snyder's Rolling Hills 3`d Addition, for the purpose of a neighborhood park, per the recommendation of the Corcoran Parks & Trails Commission. Voting Aye: Cossette, Grabowski, Jacobs, Lymangood, and Thomas. (Motion Carried 5:0) CONSENT AGENDA MOTION by Grabowski, seconded by Thomas to approve the consent agenda consisting of: a. June 8, 2006 Regular Council Minutes b. Letter of Understanding with Corcoran Lions — CR 101 Sewer Easements c. Charitable Gambling Application — St. Thomas Catholic Church, Resolution No. 2006 -33 Voting Aye: Cossette, Grabowski, Jacobs, Lymangood, and Thomas. (Motion Carried 5:0) General Obligation Bonds- Street Improvements TIF Budget Maple Grove Comp Plan Comments Acceptance of Tax Forfeiture Land — 6419 Trail Lane Consent Agenda 6/8/06 Minutes Approved Letter Understanding — Corcoran Lions St Thomas Gambling Lic. Page -3- CITY OF CORCORAN CITY COUNCIL MEETING July 13, 2006 CLAIMS AS PRESENTED Escrow Claims (Fund #500) $26,263.08 MOTION by Cossette, seconded by Thomas, to approve Fund #500 Escrow claims as presented. Voting Aye: Cossette, Grabowski, Lymangood, and Thomas. Voting Nay: Jacobs. (Motion carried 4:1) All Other Claims/Disbursements as Presented $101,806.26 MOTION by Grabowski, seconded by Thomas, to approve all other claims and disbursements as presented. Voting Aye: Cossette, Grabowski, Lymangood, Jacobs, and Thomas. (Motion carried 5:0) COUNCIL AND STAFF REPORTS Nanning Commission Liaison Jacobs provided an overview to the Council on the Planning Commission's July meeting. Two subdivisions were approved, Heinz Addition and Bina Meadows. There was some discussion regarding the septic system compliance language in the approving resolution. The Council will consider these at the July 27, 2006 council meeting. Jacobs raised the matter of donating rights of ways, the City should be giving something back to the residents indicating that they have dedicated this property to the City. Attorney Carson stated that there must be a gift given to the City, not something that we are requiring them to give to the City. Administrator Vergin stated that she has been looking into this, and has been directed to contact the Minnesota Department of Revenue. Jacobs further reported to the Council that a memo had been distributed at the Commission meeting by Rick Brown regarding the Corcoran Business Park development. City Newsletter Administrator Vergin informed the Council that the second newsletter is in process, any topics that the Council would like to be included should be turned into staff the week of July 24. HRUA Appellate Court Decision Attorney Carson informed the Council that a decision had been received from the Court of Appeals, affirming the City's action of September 2005. Therefore the April 2003 enforcement action is being up held. Because the City is turning the septic authority over to Hennepin County, the County will be the enforcement agency of this Order. This now puts this subject at an end, there is an opportunity for HRUA to appeal toe the Supreme Court, but the Supreme Court denied their previous appeal, therefore highly unlikely this will happen. It was clarified that these systems will be required to be replaced within three years, the clock for their replacement started in September of 2005. Adjournment MOTION by Grabowski, seconded by Thomas to adjourn the meeting at 9:28 p.m. Voting Aye: Grabowski, Jacobs, Cossette, Lymangood, and Thomas. (Motion Carrie. :0) _6(1�7 Susan Vergin, City Ad 'i. istrator Claims Approved Reports Planning Commission City Newsletter HRUA Court Decision Adjournment Page -4-