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HomeMy WebLinkAbout2006-06-22 - Council Minutes - Part 1CITY OF CORCORAN CITY COUNCIL MEETING June 22, 2006 The Corcoran City Council met on June 22, 2006, at city hall in Corcoran, Minnesota. Present were Mayor Cossette, Councilor Grabowski, Councilor Jacobs, Councilor Lymangood, and Councilor Thomas. Also present were Administrator Vergin, Joanne Foust of Municipal Development Group, City Engineer Vander Top, Police Chief Schutte, and Clerk Lindberg. Mayor Cossette called the meeting to order at 7:00 p.m., followed by the Pledge of Allegiance to the flag. Swear in Chief Sean Gormley Mayor Cossette administered the Oath of Office to Chief Patrick Sean Gormley. Gormley thanked the Council and City staff for the opportunity to be Corcoran's police chief. Chief Gormley introduced his family and friends who have been supportive and influential in his life. Mayor Cossette thanked the selection committee for their participation in the interviewing and hiring process and Chief Schutte for the many years of dedicated service to the City of Corcoran. Agenda Approval MOTION by Grabowski, seconded by Thomas, to approve the agenda as presented. Voting Aye: Cossette, Grabowski, Jacobs, Lymangood, and Thomas. (Motion carried 5:0) Open Forum None. UNFINISHED BUSINESS Overview of Corcoran Business Park / Financing Scenarios Administrator Vergin explained Joanne Foust of Municipal Development Group would be presenting information regarding the Southwest District. Foust presented two options for the City of Corcoran to finance infrastructure improvements in the Southwest District. The first option would use an area basis to calculate each development's portion of the cost. Using the information from a current proposed development, Foust explained the estimated cost of the infrastructure improvements to 440 developable acres in the Southwest District would be $15.7 million and the developer proposes to develop 51 acres, then that developer's cost share of the infrastructure would be $1.8 million or 11.5% of the $15.7 million total cost. The second option would be based on a project specific basis. Foust explained the developers would pay the total cost to get the infrastructure improvements to the specific development area. Using the example mentioned before, the total cost to the developer would be $2.5 million. The two scenario cash flow analyses using a mix of 50% area charges and 50% connection fees were included in the information before the Council. Foust explained the area basis option would create a need for the city to acquire gap financing of approximately $700,000. Options for the gap financing included general obligation improvement bonds and use of tax increment financing (TIF) funds. Foust explained the current balance in the city's TIF fund was $1.5 million with a Call to Order Roll Call Pledge of Allegiance Swear in Chief Sean Gormley Agenda Approval Open Forum UNFINISHED BUSINESS Overview of Corcoran Business Park/ Financing Scenarios Page -1- CITY OF CORCORAN CITY COUNCIL MEETING June 22, 2006 projected annual receipt of approximately $200,000 a year. The TIF plan budget denotes how the funds could be spent. If the infrastructure use was not included in the TIF plan budget, an amendment to the plan would need to be completed. The TIF will expire in 2013 when any unspent funds will need to be refunded to Hennepin County for distribution to the city, county, and school districts proportionately. Foust asked the Council for direction regarding the method of allocating cost (area or project specific), ratio of area charges versus connection fees, and method of financing the gap (issuance of bonds, use of TIF funds, or a combination of both). Thomas, Grabowski, and Jacobs favored the project basis with rebating any overpayment at a later date. Thomas was concerned with what would happen if other projects did not happen on a timely basis. Lymangood was in favor of the area basis using TIF funds; the area basis would add clarity and uniformity to the business relationship. Cossette's concern was what the city could do to bridge the funding gap and suggested TIF funds, bonding, or a combination of both to bridge the gap. Scott Harder representing United Properties was concerned with the project specific approach stating the first developer would be paying the larger portion of the infrastructure improvement while the next developer could be paying only a fraction of what the first developer paid. Harder urged uniformity and clarity in developing the infrastructure policy. Thomas stated some of the TIF funds should be spent in the Southwest District; not as a gift to one project, but as a benefit to the whole area. Grabowski would be in favor of using TIF and bonding. Vergin summarized the consensus was to use the project specific allocation, refunding, 50/50 split between area and connection charges, and using TIF and bonding for financing. Bill Katter of United Properties said they were willing to pay their fair share of the infrastructure improvements, but encouraged the city to bond and assess the property to assist the developer financially and encourage a reasonable development policy for the Southwest District. MOTION by Cossette, seconded by Grabowski, the intent of the future agreement would include United Properties paying up front area charges (based on 50/50 split) plus 100% of transportation, TIF and bonding will be used to fund the gap, the city will assess United Properties some percentage of the gap funding, and the city will rebate to United Properties funds collected in excess of the total area allocation as future area charges are collected based on the details of the future agreement and subject to future Council approval and based on contract approval. Voting Aye: Cossette, Grabowski, Jacobs, Lymangood, and Thomas. (Motion carried 5:0) Lymangood questioned where the TIF Funds would be spent, and if the council does not spend them they go away. Page -2- CITY OF CORCORAN CITY COUNCIL MEETING June 22, 2006 Staff was directed to provide Council with the TIF plan budget at the next meeting. Kevin Hillstrom — 22836 Wagon Wheel Lane — said the development of the Southwest District will change the rural atmosphere of the area, but understood the city will benefit. There may be the possibility the residents in the neighborhood could benefit with city sewer and water connections. Progress is coming and it might as well be done in a way that makes sense. PLANNING BUSINESS PLANNING BUSINESS Maple Grove Comp Plan Amendment Maple Grove Comp Plan Vergin explained City Planner Lindahl's report on the City of Maple Grove Amendment Comprehensive Plan amendments. In the report the staff found only two of the amendments directly impacted the City of Corcoran and neither land use change would have a negative impact. Therefore, the recommendation was to approve the City of Maple Grove's Comprehensive Plan amendments. Lymangood disagreed with the recommendation, stating residential complaints from the area across from Lions Park would only increase, the zoning was incompatible with Corcoran's land use, there is no transition for current uses, and the changes were insensitive to existing uses. Vergin indicated that the letter would be redrafted and would be brought back to Council for approval at the next council meeting. NEW BUSINESS NEW BUSINESS Civil Defense Siren Placement & Purchase Civil Defense Siren Chief Schutte recommended the purchase and installation of one civil defense siren Placement & Purchase to be located in the southeast area of Corcoran. Schutte suggested including future siren costs in developer agreements. Schutte also informed the council that staff has been working with neighboring communities to coordinate location and cost sharing for future placement of sirens, with the hope of installing one siren a year. MOTION by Lymangood, seconded by Grabowski, to approve the purchase and installation of one civil defense siren at a cost of $20,592 for a Southeast Corcoran location to be determined at a later date. Voting Aye: Cossette, Grabowski, Jacobs, Lymangood, and Thomas. (Motion carried 5:0) CIP Purchase, Police Department Equipment Chief Schutte presented a proposal to purchase six Tasers to be used by the police officers as an alternative to deadly force apprehension of suspects. The Tasers would be a method to safely diffuse dangerous situations. All officers and reserves are trained to utilize the equipment properly. MOTION by Lymangood, seconded by Grabowski, to approve the purchase of 6 Tasers at a cost of $6,510. Voting Aye: Cossette, Grabowski, Jacobs, Lymangood, and Thomas. (Motion carried 5:0) CIP Purchase, Police Department Equipment Mav 30, 2006 Financial Statements May 30, 2006 Financial Vergin reviewed the monthly budget analysis highlighting the current forecast of Statements $50,000 end of the year increase to the reserve balance. CONSENT AGENDA CONSENT AGENDA Page -3- CITY OF CORCORAN CITY COUNCIL MEETING June 22, 2006 MOTION by Grabowski, seconded by Thomas, to approve Consent Agenda items as presented: 9.a. May 25, 2006 Regular Council Minutes 9.c. Fireworks Display Permit, Corcoran Country Daze (JC's) 9.d. Gunderson CHOL Amendment, Resolution No. 2006 -30 9.e. Hennepin County Agricultural Society Bingo Application, Resolution No. 2006 -31 Voting Aye: Cossette, Grabowski, Jacobs, Lymangood, and Thomas. (Motion carried 5:0) 9.b. Oak Ridge Farm 3rd Addtn. Prelim. Plat & Final Plat, Resolution No. 2006 -28 & 2006 -29 Cossette was concerned with the wording of condition 3.a. regarding septic systems in Resolution No. 2006 -28; the city's ISTS ordinance Chapter 50 and the State 7080 rules do not require compliance with this condition. The applicant, Lee Cornelius, said the septic systems had been inspected and were not failing, and a secondary site had been established on lot 1. Cossette further noted that if the City intends to include such a condition it should be added to the Ordinance, and it should be addressed with Hennepin County, when they assume septic authority.. Cornelius requested removal of condition #3.k. regarding a 60 -foot easement for public street purposes, stating there should be no need for this easement. Vander Top explained the easement intent was to preserve a future access option of a neighboring property to County Road 116 upon development of that property. MOTION by Grabowski, seconded by Thomas, to approve Resolution No. 2006- 28 and 2006 -29 as presented. Voting Aye: Cossette, Grabowski, Lymangood, and Thomas. Voting Nay: Jacobs. (Motion carried 4:1) CLAIMS Escrow Claims (Fund #500) $26,263.08 MOTION by Grabowski, seconded by Thomas, to approve Fund #500 Escrow claims as presented. Voting Aye: Cossette, Grabowski, Lymangood, and Thomas. Voting Nay: Jacobs. (Motion carried 4:1) Building Inspections (Fund #405) $1,651.45 MOTION by Grabowski, seconded by Lymangood, to approve Fund #405 Escrow claims as presented. Voting Aye: Cossette, Grabowski, Lymangood, and Thomas. Voting Nay: Jacobs. (Motion carried 4:1) HRUA Related Claims $62.50 MOTION by Thomas, seconded by Grabowski, to approve the HRUA claims as presented. Voting Aye: Cossette, Grabowski, Lymangood, and Thomas. Jacobs abstained. (Motion carried 4:0 with 1 abstention) All Other Claims/Disbursements as Presented $313,047.57 MOTION by Jacobs, seconded by Cossette, to approve all other claims and disbursements as presented. Voting Aye: Cossette, Grabowski, Lymangood, Jacobs, and Thomas. (Motion carried 5:0) 5/25/06 Council Minutes JC's Fireworks Permit Gunderson CHOL Henn Co Ag Society Bingo Oak Ridge 3rd Addtn Preliminary and Final Plat Approval CLAIMS Page -4- CITY OF CORCORAN CITY COUNCIL MEETING June 22, 2006 COUNCIL AND STAFF REPORTS 2007 Budget Timeline / Council Workshops Vergin proposed the following budget workshop meeting schedule: Date Time Goal / Objective of Meeting July 13, 2006 5:30 — 6:55 PM Personnel July 27, 2006 5:30 — 6:55 PM Revenue Sources August 10, 2006 5:30 — 6:55 PM Administration August-1-772006 August 15, 2006 6:00 — 8:00 PM Streets /Parks August 24, 2006 5:30 — 6:55 PM Police August 31, 2006 6:00 — 8:00 PM Extra Meeting if Needed September 14, 2006 5:30 — 6:55 PM Final Overview The schedule was accepted with changing the August 17th meeting to August 15t. Service Agreements with Medina & Maple Grove Vander Top reported the city staff continues to work with the Cities of Medina and Maple Grove to negotiate the utility service agreements. Lymangood wanted the wording to clarify the contracted services would be an introductory process and the City of Corcoran reserves the right to withdraw from the contracted services. Wastewater Commission, Thomas Thomas reported the Wastewater Commission discussed the septic design for the Toussaint property on Corcoran Trail East. Parks & Trails Commission, Cossette Cossette reported Dennis Stieg expressed a desire to explore the possibility of a trail from Crow Hassan Park to the Maple Grove Elm Creek trail. Parks & Trails Commission discussed the city acquire a parcel of land that was a tax forfeiture, the fee schedule for the parks, handicap access to the parks, and ball field signage. Police Chief Schutte Schutte thanked the Council for allowing him to be part of and to serve the City of Corcoran over the last twenty eight years. The Council thanked Schutte for the dedicated years of service. Adjournment MOTION by Grabowski, seconded by Thomas, to adjourn the meeting at 9:30 p.m. Voting Aye: Grabowski, Jacobs, Cossette, Lymangood, and Thomas. (Motion carried 5:0) Bea Lindberg, Clerk/Treasure COUNCIL AND STAFF REPORTS 2007 Budget Timeline / Council Workshops Service Agreements with Medina & Maple Grove Wastewater Commission, Thomas Parks & Trails Commission, Cossette Police Chief Schutte Adjournment