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HomeMy WebLinkAbout2006-06-22 - Council Minutes - Part 2CITY OF CORCORAN CITY COUNCIL ROAD /STREET WORKSHOP June 22, 2006 The Corcoran City Council met on June 22, 2006, at city hall in Corcoran, Minnesota. Present were Mayor Cossette, Councilor Grabowski, Councilor Jacobs, Call to Order Councilor Lymangood, and Councilor Thomas. Also present were Administrator Vergin, City Engineer Vander Top (arrived at 5:40), Public Works Director Meister, Roll Call and Clerk Lindberg. Mayor Cossette called the meeting to order at 5:31 p.m. Agenda Approval MOTION by Grabowski, seconded by Thomas, to approve the agenda with adding Councilor Jacobs Information after item 5. Collector Road Prioritization. Voting Aye: Cossette, Grabowski, Jacobs, Lymangood, and Thomas. (Motion carried 5:0) Road Assessment Policy Cossette introduced the agenda item asking for any comments regarding the proposed Road Assessment Policy. Thomas noted item 2.b. of the June 16, 2006, letter to Administrator Vergin from Bonestroo's Vander Top proposing lateral assessment equal to 50% of the lot equivalent collector road improvement assessment. Thomas suggested the lateral assessment should be 100 %. Lymangood stated the assessment should be in relation to benefit received by the abutting properties; neighborhoods abutting a collector road improvement would only receive a partial benefit. Grabowski suggested the City should bond for highly traveled collector roads and tax all residents equally. Cossette affirmed the equitability of the assessments must be remembered. Vander Top arrived at the meeting and presented the following policy options: #1 — Assessing 30% for collector road improvements with the City assuming responsibility for 70% of the costs. #2 — Assessing 30% for collector road improvements with a 50% lot equivalent lateral assessment with the City assuming responsibility for 70% of the costs. #3 — Setting a City wide uniform assessment for collector road improvements by dividing 30% of the cost to improve all collector roads by the number of units or building rights along the collector roads. Vander Top explained there are many variables available and asked the council members for direction. Lymangood said there is no policy that would be equitable and fair to everyone in all circumstances; the City does not have the dollars for street improvements at this time. Reasonableness should be the focus of changing the street improvement policy. Lymangood requested the policy footnote that large parcels would still be subject to per acre area charges less any assessments paid for road improvements. Lymangood stated the goal was to accelerate the paving of collector roads and suggested consideration of option 3B -2 Uniform W/Lateral resulting in a lower City cost. All council members agreed with option 3B -2 with Jacobs stating other avenues of financing street improvements should also be considered. Agenda Approval Road Assessment Policy Page -1- CITY OF CORCORAN CITY COUNCIL ROAD /STREET WORKSHOP June 22, 2006 Vander Top will go through the calculation for this option. Collector Road Prioritization Collector Vander Top explained the road prioritization ranking was based of traffic counts Prioritization and inches of gravel. The Council was in agreement with the presented improvement road prioritized ranking. Road Bonding for Street Improvements Bonding for Street Vander Top stated bonding is typically used for street improvements. The council Improvements members were comfortable with using bonding as an option for street improvements. Staff was directed to compile the bonding costs if the City would bond for $600,000 for 15 years. Vander Top asked the Council to consider the selling of building rights as a City financial tool, stating Greenfield had such a policy. Vander Top will provide examples of combining the sale of building rights in conjunction with the City of Corcoran's Open Space Preservation to be presented to the Council at a later date. Directives / Next Steps Staff was directed to review the documents presented at the table by Jacobs for any relevant information. Topic was using charitable contribution deductions on income taxes as one tool to assist in acquiring right of ways as a benefit to donors and to the City. Adjournment MOTION by Thomas, seconded by Grabowski, to adjourn the meeting at 6:58 p.m. Voting Aye: Grabowski, Jacobs, Cossette, Lymangood, and Thomas. (Motion carried 5:0) l Bea Lindberg, Clerk/Trea er Directives /Next Steps Adjournment